Brother DCP-1400 Owner`s manual

OWNER’S MANUAL
DCP-1400
version A
If You Need to Call Customer Service
Please complete the following information for future
reference:
Model Number:
DCP-1400
Serial Number*:
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain
this manual with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.
©1996-2001 Brother Industries, Ltd.
Brother Numbers
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the DCP. Calls must be made from within that country.
Brother fax-back system
Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant
answers to common technical questions and product information for all Brother products.
This system is available 24 hours a day, 7 days a week. You can use the system to send faxes
to any fax machine.
If you can’t resolve a difficulty with your Brother DCP using this manual, call
our fax-back system, and follow the voice prompts to receive faxed instructions
about using the system and an index of fax-back subjects.
In USA:
1-800-521-2846
In Canada: 1-800-681-9838
1-514-685-5381 In Montreal
Frequently Asked Questions (FAQs)
The Brother Solutions Center is our one-step resource for all your
Digital Copier/Printer needs. You can download the latest software and utilities,
read FAQs and troubleshooting tips, and go to the ‘Solutions’ section to learn
how to get the most from your Brother product.
http://solutions.brother.com
You can check here for Brother Printer Driver updates.
For Customer Service
In USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-800-853-6660 (voice)
1-514-685-4898 (fax)
1-514-685-6464 (voice) In Montreal
Dealers/Service Centers (USA Only)
For the name of a Brother authorized dealer or service center, call 1-800-284-4357.
Service Centers (Canada Only)
For service center address in Canada, call 1-800-853-6660.
BROTHER NUMBERS
i
Ordering Accessories and Supplies
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the DCP. Calls must be made from within that country.
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a Visa,
MasterCard, Discover or American Express credit card, you can order
accessories directly from Brother. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
Description
Item
Toner
TN-430 (Able to print 3000 pages)
TN-460 (Able to print 6000 pages)
Drum
DR-400
IEEE-1284 Bi-directional Cable
F2A046-10
Paper Cassette #2 (Option)
LT-400
Owner’s Manual
LE7096001
Product Registration (For USA Only)
To Complete Your DCP-1400 Registration On-Line:
1 Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.
2 Click On-Line Registration to register your product from the main menu.
ii
ORDERING ACCESSORIES AND SUPPLIES
Notice – Disclaimer of Warranties
(For USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS
CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK
AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE
EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND
SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL,
INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS
PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S
LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME
STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR
LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE
LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY
TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF
THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE),
PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled
and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to
change without notice.
Brother reserves the right to make changes without notice in the specifications and
materials contained herein and shall not be responsible for any damages (including
consequential) caused by reliance on the materials presented, including but not
limited to typographical and other errors relating to the publication.
NOTICE – DISCLAIMER OF WARRANTIES
iii
BROTHER THREE YEAR LIMITED HARDWARE WARRANTY
and EXCHANGE SERVICE FOR DCP-1400
(For USA Only)
This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
This warranty is given only to the first enduse purchaser of the accompanying
product (referred to in this warranty as
“this Product”).
What is covered: Brother warrants to you for
the Warranty Period that there are no defects in
the materials, workmanship or Year 2000
compliance of this Product. The “Warranty
Period” is 3 years from the date of purchase and
provides for: repair or replacement, at your
option, during the first two years; and repair only
during the third year. The “Warranty Period” for
consumable items, such as Toner, Drums, Print
Heads, Ink Cartridges, etc. is 90 days from the
date of purchase, or the rated life of the
Consumable item, whichever is shorter.
What is NOT covered: This warranty is VOID
— that is, this Product has no warranty — if: (1)
you did not purchase this Product from an
authorized Brother reseller within the United
States, (2) this Product has been serviced,
modified or tampered with by anyone other than
an Authorized Service Representative of
Brother, (3) the serial number has been modified,
defaced or removed from this Product, (4) this
Product has been abused or damaged, or, the
recommended monthly volume has been
exceeded, (5) non Brother®-brand or non Brother
approved parts, supplies, power supplies or
other accessories have been used with this
Product, or (6) this Product has been transported
without the proper preparation and packaging.
What to do if you think your Product is
defective: Call our Customer Service Hotline at
1-800-284-4329, or if you suspect a defect in
materials or workmanship in this Product, you can
report it to a Brother Authorized Service Center.
During the Warranty Period, supply Brother's
representative with a copy of your dated bill of
sale showing that this Product was purchased
within the United States. For the name of your
Brother Authorized Service Center, call 1-800521-2846. After contacting the Brother
Authorized Service Center, you may be required
to deliver or send the Product properly packaged,
freight prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
iv
What Brother will do: Brother (or its
Authorized Service Center) will evaluate your
report of a possible defect to determine
whether a defect exists, and if it does exist,
Brother (or its Authorized Service Center) will
repair or (at Brother's option) replace the
Product with a product that performs the same
functions and performs as well as the original
Product. Brother reserves the right to supply
refurbished or remanufactured replacement
parts provided that the replacement parts
conform to the manufacturer's specifications
for new products. The repaired or replacement
product will be returned to you at no cost.
Exchange Service: When an exchange is
authorized, Brother will exchange your nonworking product with a refurbished or
remanufactured product that conforms to the
manufacturer's specifications for new products.
The refurbished or remanufactured Product you
receive will be covered by the balance of the
limited warranty period remaining on the original
Product, plus an additional thirty (30) days. You
will keep the replacement Product that is sent to
you and must return (or be billed up to the cost of
a new product) your original non- working product,
which shall become the property of Brother. You
must call Brother Customer Service and if the
representative cannot correct the product's
malfunction over the telephone and you elect the
exchange service, you must provide information
pertaining to this Product and you must also
provide a valid major credit card number. Your
credit card will be charged up to the cost of a new
Product if: (i) you do not return your original
Product to Brother within five (5) business days;
(ii) the malfunctions of your original Product are
not covered by the limited warranty; (iii) the proper
packaging instructions are not followed and has
caused damage to the product; or (iv) the
warranty period on your original Product has
expired or has not been sufficiently validated with
a copy of the proof of purchase (bill of sale). The
Brother Customer Service Representative will
ship the exchange Product via next business day
delivery courier service, with return instructions
and prepaid return air bill. Follow the return
instructions. You must return the original Product
in the same shipping carton in which the
exchanged Product was received and include a
copy of proof of purchase (bill of sale). Retain
your original accessory items and a copy of the
return air bill, signed by the courier.
DCP LIMITED WARRANTY (USA)
BROTHER THREE YEAR LIMITED HARDWARE WARRANTY
and EXCHANGE SERVICE FOR DCP-1400
(For USA Only)
Limitations: Repair or replacement as
described above is your sole and exclusive
(that is, your only) remedy if this Product is
defective. Brother is not responsible for
damage to or loss of any equipment, media,
programs or data related to the use of this
Product. Except for that repair or
replacement, Brother shall not be liable for
any
direct,
indirect,
incidental
or
consequential damages or specific relief.
Because some states do not allow the
exclusion or limitation of consequential or
incidental damages, the above limitation
may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR ORAL,
WHETHER EXPRESSED BY AFFIRMATION,
PROMISE, DESCRIPTION, DRAWING,
MODEL OR SAMPLE.
ANY AND ALL
WARRANTIES OTHER THAN THIS ONE,
WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
This Limited Warranty is the only warranty
that Brother is giving for this Product. It is the
final expression and the exclusive and only
statement of Brother's obligations to you. It
replaces all other agreements and understandings that you may have with Brother or
its representatives. This Limited Warranty
(and Brother's obligation to you) may not be
changed in any way unless you and Brother
sign the same piece of paper in which we (1)
refer to this Product and your bill of sale
date, (2) describe the change to this
warranty and (3) agree to make that change.
v
Product Support: Toll-free customer service
and technical support is available for hardware
operational assistance at 1-800-284-4329. At
any time, free technical support in the form of
Frequently Asked Questions, troubleshooting
tips and service center locator is available
through our fax-back system at
1-800-5212846 or Brother's Internet Web Site
(www.brother.com). Now you can visit us online at (www.brothermall.com), your complete
source for genuine Brother Accessories and
Supplies.
BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911
Please record your model and serial
number and your date and location of
Purchase below for your records. Keep
this information with your proof of
purchase (bill of sale) in case your
Product is lost, stolen or requires service.
Model # ________________________
Serial # _________________________
Date of purchase:_________________
Store where purchased: ____________
Location of store: _________________
Important: We recommend that you keep
all original packing materials, in the event
that you ship this product.
DCP LIMITED WARRANTY (USA)
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(For Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this DCP/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the DCP/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be deemed
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In
order to obtain warranty service, the DCP/Facsimile machine must be delivered or
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service
Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the DCP/Facsimile and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the DCP/Facsimile machine
to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this DCP/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-877-BROTHER. Within Montreal, please call
(514) 685-6464. Internet support: support@brother.ca or browse
Brother’s Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
vi
LIMITED WARRANTY (CANADA)
Table of Contents
1
2
3
4
Getting to Know Your Digital Copier/Printer ............................. 1-1
Using This Manual ..................................................................... 1-1
Finding Information............................................................ 1-1
Conventions Used in This Manual ...................................... 1-1
DCP-1400 Control Panel Overview........................................... 1-2
Inserting Originals for Copying ................................................. 1-4
Using the ADF (Automatic Document Feeder)................... 1-4
Using the Scanner Glass...................................................... 1-5
Assembly and Connections............................................................. 2-1
Packing List................................................................................ 2-1
Choosing a Location................................................................... 2-2
Important Safety Instructions .............................................. 2-3
Release the Scanner Lock.................................................... 2-3
Assembly.................................................................................... 2-4
Installing the Drum Unit Assembly
(with Toner Cartridge) .................................................... 2-4
Paper........................................................................................... 2-5
Acceptable Paper ................................................................ 2-5
Paper Capacity of Paper Cassette ........................................ 2-5
Paper Specifications for the Cassette .................................. 2-5
Manual Feed Slot................................................................. 2-6
Loading Paper in the Paper Cassette ................................... 2-6
Manual Feed Slot................................................................. 2-7
Connecting the DCP................................................................... 2-8
On-Screen Programming ............................................................... 3-1
User-Friendly Programming ...................................................... 3-1
Menu Mode ......................................................................... 3-1
Menu Selection Table.......................................................... 3-2
Key Operations Table.......................................................... 3-4
Custom Settings............................................................................... 4-1
Initial Setup ................................................................................ 4-1
Setting Paper Size ............................................................... 4-1
Setting the Beeper Volume.................................................. 4-1
Turning on Cassette #2 (Option) ......................................... 4-1
TABLE OF CONTENTS
vii
Setting Cassette Usage ........................................................ 4-2
Setting the Print Density...................................................... 4-2
Toner Save........................................................................... 4-2
Sleep Mode .......................................................................... 4-3
5
6
viii
Making Copies................................................................................. 5-1
Basic Copy Operations............................................................... 5-1
Making a Single Copy (Using the ADF) ............................. 5-1
Making Multiple Copies (Using the ADF).......................... 5-1
Single or Multiple Copies (Using the Scanner Glass)......... 5-2
Out of Memory Message ..................................................... 5-2
Temporary Copy Settings........................................................... 5-3
Copying Using Multiple Settings ........................................ 5-3
Using Enlarge/Reduce Key ................................................. 5-4
Sorting Multiple Copies (Using the ADF) .......................... 5-5
Using the Options Key ........................................................ 5-5
Paper Size........................................................................ 5-6
Paper Type ...................................................................... 5-6
Contrast ........................................................................... 5-6
Copy Mode (Type of Original)............................................ 5-7
Special Layouts (Using the ADF) ....................................... 5-7
Special Layouts (Using the Scanner Glass)......................... 5-7
2 in 1 ............................................................................... 5-8
4 in 1 .............................................................................. 5-8
Poster............................................................................... 5-8
Changing Default Copy Settings................................................ 5-9
Copy Mode (Type of Original)............................................ 5-9
Copy Contrast .................................................................... 5-10
Paper Type......................................................................... 5-10
For DOS Users................................................................................. 6-1
How to Use the Brother DCP with Your DOS Application
Software .......................................................................... 6-1
What Does the Remote Printer Console Do? ...................... 6-1
Remote Printer Console Main Program .......................... 6-1
Installing the Remote Printer Console................................. 6-2
Using the Remote Printer Console Main Program .............. 6-3
Remote Printer Console....................................................... 6-4
Current Printer Status Information.................................. 6-4
Printer Setup Category ........................................................ 6-4
Print Setup Section.......................................................... 6-4
TABLE OF CONTENTS
Page Setup Section.......................................................... 6-5
Font Configuration.......................................................... 6-5
Other Configuration ........................................................ 6-6
Console Configuration Category .................................... 6-6
7
8
Using the Brother DCP as a Printer.............................................. 7-1
Special Printing Features............................................................ 7-1
Windows® Printing.............................................................. 7-1
Popular Printer Emulation Support ..................................... 7-1
Remote Printer Console Program for DOS ......................... 7-1
Bi-directional Parallel Interface .......................................... 7-1
Printing From Your PC .............................................................. 7-2
Multi-purpose Paper Cassette.............................................. 7-2
Two-Sided Printing (Manual Duplexing)............................ 7-2
Front Output Bin.................................................................. 7-3
Manual Feed Slot................................................................. 7-3
Loading One Sheet of Paper ........................................... 7-4
Loading More than One Sheet of Paper.......................... 7-4
Printing on Thicker Paper and Card Stock ..................... 7-5
Simultaneous Operation ............................................................. 7-6
Choosing Acceptable Paper ....................................................... 7-6
Printer Operation Key ................................................................ 7-7
Reset Key............................................................................. 7-7
Printing the Internal Font List ............................................. 7-7
Printing the Print Configuration List................................... 7-7
Restoring Factory Default Settings ..................................... 7-7
Printer Driver Settings (For Windows® Only) ............................. 8-1
Using the Brother DCP-1400 Printer Driver.............................. 8-1
Features in the Printer Driver
(For Windows® 95/98/Me and Windows NT® 4.0 Users)...... 8-1
Basic Tab.................................................................................... 8-2
Paper Size ............................................................................ 8-3
Multiple Page....................................................................... 8-3
Border Line.......................................................................... 8-3
Orientation........................................................................... 8-3
Copies .................................................................................. 8-3
Collate.................................................................................. 8-4
Media Type.......................................................................... 8-4
Advanced Tab ............................................................................ 8-5
Print Quality (*1)................................................................. 8-5
TABLE OF CONTENTS
ix
Resolution ....................................................................... 8-5
Toner Save ...................................................................... 8-5
Print Setting
(For Windows® 95/98/98SE/Me Users Only)................. 8-6
Duplex Printing (*2)............................................................ 8-6
Manual Duplex................................................................ 8-6
Binding Offset................................................................. 8-6
Watermark (*3) ................................................................... 8-7
Print Watermark.............................................................. 8-7
In Background................................................................. 8-7
Watermark Text .............................................................. 8-8
Watermark Bitmap.......................................................... 8-8
Position ........................................................................... 8-8
Page Setting (*4) ................................................................. 8-9
Device Options (*5) .......................................................... 8-10
Quick Print Setup .............................................................. 8-11
Administrator
(For Windows® 95/98/98SE/Me Users Only)............... 8-11
Print Date & Time ............................................................. 8-12
Accessories Tab........................................................................ 8-13
Paper Source Setting.......................................................... 8-13
Default Source ................................................................... 8-13
Available Options .............................................................. 8-13
Support ..................................................................................... 8-14
Brother Solutions Center ................................................... 8-14
Web Update ....................................................................... 8-14
Check Setting..................................................................... 8-14
Features in the Printer Driver (For Windows® 2000) .............. 8-15
General Tab ....................................................................... 8-15
Printing Preferences ...................................................... 8-15
Layout Tab......................................................................... 8-16
*1 Orientation ............................................................... 8-16
*2 Pages Per Sheet ........................................................ 8-17
Paper/Quality Tab.............................................................. 8-17
*1 Paper Source ............................................................ 8-17
*2 Media ....................................................................... 8-18
Advanced Options......................................................... 8-18
*1 Paper /Output ........................................................... 8-18
*2 Graphic..................................................................... 8-19
*3 Document Options ................................................... 8-19
Device Settings Tab........................................................... 8-20
Installable Options ........................................................ 8-20
x
TABLE OF CONTENTS
9
Using the Windows®-Based Brother MFL-Pro Control Center ... 9-1
Brother Control Center............................................................... 9-1
AutoLoad the Brother Control Center................................. 9-1
How to Turn Off AutoLoad................................................. 9-2
Using the Scan Keys .................................................................. 9-2
Using the Control Panel Keys .................................................... 9-2
Scan Image .......................................................................... 9-3
Scan/OCR ............................................................................ 9-3
Scan to E-mail ..................................................................... 9-3
Brother Control Center Features ................................................ 9-4
Auto Configuration.............................................................. 9-4
Scanning Operations............................................................ 9-4
Copy Operations.................................................................. 9-5
Scanner Settings for Scan and Copy ................................... 9-5
Global Settings .................................................................... 9-5
Setting Up the Scanner Configurations ............................... 9-6
To Access the Scanner Configuration Screen: .................... 9-6
Perform an Operation from the Control Center Screen....... 9-6
Scan to File................................................................................. 9-7
Scanner Settings .................................................................. 9-7
Destination Folder ............................................................... 9-8
Scan to E-mail ............................................................................ 9-8
Scanner Settings .................................................................. 9-9
E-mail Application .............................................................. 9-9
File Attachments.................................................................. 9-9
Conversion Options ........................................................... 9-10
Format ........................................................................... 9-10
Show QuickSend Menu ................................................ 9-10
QuickSend List.............................................................. 9-10
Scan to Word Processor ........................................................... 9-11
Scanner Settings ................................................................ 9-11
Word Processor ................................................................. 9-12
User-Defined Button ................................................................ 9-13
Scanner Settings ................................................................ 9-13
Target Application............................................................. 9-13
Copy ......................................................................................... 9-14
Scanner Settings ................................................................ 9-14
Copy Settings..................................................................... 9-14
TABLE OF CONTENTS
xi
10
11
12
xii
Using ScanSoft™ PaperPort® for Brother and
ScanSoft™ TextBridge® (For Windows® Only) .......................... 10-1
Using ScanSoft™ PaperPort® and TextBridge® ....................... 10-1
Viewing Items in ScanSoft™ PaperPort® for Brother ....... 10-2
Organizing Your Items in Folders ..................................... 10-2
Links to Many Other Applications .................................... 10-3
Using ScanSoft™ TextBridge® OCR
(Converting Image Text to Text You Can Edit) ........... 10-3
Importing Items from Other Applications ......................... 10-3
Exporting Items in Other Formats ..................................... 10-4
Exporting an Image File................................................ 10-4
Accessing the Scanner ....................................................... 10-4
Scanning an Image into Your PC ...................................... 10-5
Settings in the Scanner Window........................................ 10-5
Image............................................................................. 10-5
Contrast ......................................................................... 10-6
Custom .......................................................................... 10-6
PreScanning an Image ....................................................... 10-7
Using Automatic E-Mail Printing................................................ 11-1
For Windows® 95, 98, 98SE, Me Only .................................... 11-1
Main Features .................................................................... 11-1
To Access the On-Line Documentation........................ 11-1
To Install Automatic E-mail Printing
(Optional Application): ............................................ 11-1
Using the Brother DCP with a New Power Macintosh®
G3, G4 or iMac™/iBook ................................................................ 12-1
Set up Your USB Equipped Apple® Macintosh® G3,G4, iMac™ or
iBook with
Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1........................................ 12-1
Using Brother Printer Driver with Your Apple® Macintosh®.. 12-1
Using Brother TWAIN Scanner Driver with Your Apple®
Macintosh®............................................................................ 12-3
Accessing the Scanner ....................................................... 12-4
Scanning a Document into Your Macintosh G3, G4 or
iMac .............................................................................. 12-4
Settings in the Scanner Window........................................ 12-5
Image............................................................................. 12-5
Scanning Area ............................................................... 12-5
Business Card Size........................................................ 12-6
TABLE OF CONTENTS
Miscellaneous ............................................................... 12-6
Contrast ......................................................................... 12-6
PreScanning an Image ....................................................... 12-7
13
14
15
Optional Accessories ..................................................................... 13-1
Paper Cassette #2 (Option)....................................................... 13-1
Troubleshooting and Routine Maintenance ............................... 14-1
Troubleshooting ....................................................................... 14-1
Error Messages .................................................................. 14-1
Original Jams and Paper Jams.................................................. 14-3
Original is Jammed in the top of the ADF Unit ................ 14-3
Original is Jammed inside the ADF Unit .......................... 14-3
Paper Jam........................................................................... 14-4
Paper is Jammed in the Paper Cassette ......................... 14-4
Paper is Jammed near the Drum Unit ........................... 14-5
Paper is Jammed in the Fuser Unit ............................... 14-5
If You Are Having Difficulty with Your DCP.................. 14-6
Packing and Shipping the DCP .............................................. 14-11
Lock the Scanner Lock.................................................... 14-11
Routine Maintenance.............................................................. 14-14
Cleaning the Scanner....................................................... 14-14
Cleaning the Printer......................................................... 14-15
Cleaning the Drum Unit .................................................. 14-16
Replacing the Toner Cartridge ........................................ 14-16
How to Replace the Toner Cartridge............................... 14-17
Replacing the Drum Unit................................................. 14-19
Important Information ................................................................. 15-1
Regulations and warnings ........................................................ 15-1
Laser Safety ....................................................................... 15-1
FDA Regulations .......................................................... 15-1
Federal Communications Commission (FCC) Declaration
of Conformity (For USA Only) .................................... 15-2
Important....................................................................... 15-3
Industry Canada Compliance Statement
(For Canada Only) ........................................................ 15-3
Important – About the Interface Cable.............................. 15-3
Warranty ............................................................................ 15-3
International ENERGY STAR® Compliance Statement... 15-3
TABLE OF CONTENTS
xiii
Important Safety Instructions ................................................... 15-4
Trademarks............................................................................... 15-6
16
17
18
xiv
Glossary........................................................................................... G-1
Specifications ................................................................................... S-1
Product Description.................................................................... S-1
Paper........................................................................................... S-1
Paper Specifications for the Cassette................................... S-1
Manual Feed Slot................................................................. S-1
Scanner ....................................................................................... S-1
Consumable Items ...................................................................... S-2
Electrical and Environment ........................................................ S-2
Printer ......................................................................................... S-3
TrueType Fonts on CD-ROM ............................................. S-3
Computer Requirements ...................................................... S-4
Parallel Interface.................................................................. S-5
USB (Universal Serial Bus) Interface ................................. S-5
TrueType Fonts on CD-ROM ............................................. S-5
Resident Fonts ..................................................................... S-6
Symbol Sets/Character Sets ............................................ S-6
Index ..................................................................................................I-1
TABLE OF CONTENTS
1
Getting to Know Your
Digital Copier/Printer
1
Using This Manual
Thank you for purchasing a Brother Digital Copier Printer (DCP). This DCP has
been designed to be simple to use, with LCD screen prompts to guide you
through programming your DCP. However, you can use your DCP to its fullest
potential by taking a few minutes to read this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You
will be able to find information about a specific feature or operation by checking
the Index in the back of this manual.
Conventions Used in This Manual
Throughout this manual you’ll see special symbols alerting you to important
information, warnings, and actions to perform. For clarification, and to help you
choose the correct key presses, we’ve added illustrations of some of the LCD
messages.
boldface
italics
bubble dot
Bold typeface identifies a specific key on the DCP control panel.
Italics typeface emphasize an important point, or refer you to related
topic.
Bubble Dot typeface identifies the messages on the LCD of the DCP.
Warnings detail precautions you must take to avoid possible
personal injury.
Cautions specify procedures you must follow or avoid to prevent
possible damage to the DCP.
Note
Notes tell you the proper response for a situation that may
occur.
FYI tips provide details about how the current operation
interacts with other features.
Improper Setup alerts you to devices and procedures that are
not compatible with the DCP.
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
1-1
DCP-1400 Control Panel Overview
6
7
5
8
4
9
1 Stop
Press this key to cancel a copy
operation. The original will be ejected.
2
(Left Arrow)
(Right Arrow)
Moves the LCD cursor through text and
options.
3 Numeric Keys
Use the numeric keys to enter the
number of multiple copies (99
maximum).
4 Toner Empty Icon
The Toner icon flashes on and off when
toner is low, so you’ll know to order
another toner cartridge. You will be able
to print until the indicator stays on.
5 LCD (Liquid Crystal Display)
LCD displays messages to help you set
up and operate your DCP.
3
10
11
2
1
12
7 Menu/Set
Lets you access the Menu and
Programming mode and stores your
settings in the DCP.
8 Scan Keys:
Scan to E-mail
Press this key to start scanning an original
into your E-mail application, setting it up
automatically as an attachment.
Scan/OCR
Press this key to start scanning a text
document. ScanSoft™ TextBridge®
will convert it to editable text and
display it in your word processor
application for further editing.
Scan Image
Press this key to scan a color picture into
your graphics application for viewing
and editing.
6 Print Key:
Reset
Clears data from the printer memory.
1-2
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
9 Copy Keys
(Temporary Settings):
Clear Settings
Resets your temporary copy settings
back to the factory default settings. Use
this key when you do not want to wait
45 seconds for the temporary settings to
clear automatically.
B Copy
Press this key to start copying an
original that is in the ADF or on the
scanner glass.
Options
You can quickly and easily change your
temporary settings for each copy.
Sort
Press this key to sort multiple copies.
Enlarge/Reduce
Lets you reduce or enlarge copies
depending upon the ratio you select.
0 Special (and Indicators)
You can change the layout of copies on
the print media. Press this key until the
Special Indicator you want is lit.
4in1 — Save paper by copying four
pages onto one page.
2in1 — Save paper or create a booklet
by copying two pages onto one page.
Poster — This option copies a
different portion of the original on each
of nine sheets of print media. Tape the
sheets together to get a copy that is nine
times the size of the original.
A Copy Mode (and Indicators)
Press to illuminate the LED that suits
the type of original.
Auto — Select when the original
contains both text and photographs.
Text — Select when the original
contains only text.
Photo — Select when the original is a
picture.
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
1-3
Inserting Originals for Copying
You can copy from either the ADF (Automatic Document Feeder) or from the
scanner glass.
Using the ADF (Automatic Document Feeder)
The automatic document feeder (ADF) can hold up to 50 pages, feeding each
one individually through the machine. Use standard (20 lb/75g/m2) paper when
using the ADF. Always fan the pages well and stagger them.
Temperature:
Humidity:
Paper:
68°F – 86°F (20°C – 30°C)
50% – 70%
Xerox 4200 (20LB/LTR),
Xerox 4024 (24LB/LTR)
DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper
clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. (To
copy or scan this kind of document, see Using the Scanner Glass, page 1-5.)
■ Make sure originals written with ink are completely dry.
■ Originals must be from 5.8 to
8.5 inches wide, and from 5 to
14 inches long.
1 Insert original face up, top
edge first.
Original
is Face Up
in the ADF
Document
Stopper
2 Adjust the paper guides to fit
the width of your pages.
3 Stagger multiple pages. Then
place them in the ADF, until
you feel the first page lightly
touch the feed roller.
Stagger the Pages
4 Pull up the document stopper.
1-4
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
Using the Scanner Glass
You can use the scanner glass to copy one page at a time, or pages of a book.
Originals can be letter or A4 size. To use the scanner glass, the ADF must be
empty. You can make multiple copies; however, if you want them sorted you
must use the ADF.
Originals are Face Down
on the Scanner Glass
1 Lift the document cover.
2 Using the document guidelines on the left, center the original face down on the
scanner glass.
3 Close the document cover.
STACK
COPIES:01
100%
If the original is a book or is thick, do not slam the cover or press on it or you
may damage the machine.
4 Press Copy to begin copying.
5 Repeat Steps 1 to 4 for each page of your
COPYING
P.01
100%
original.
Press Stop to cancel.
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
1-5
2
Assembly and Connections
2
Packing List
Make sure you have the following items:
Bi-directional
Parallel Cable
Drum Unit Assembly
(With free Standard
Toner Cartridge – up
to 3,000 pages)
Cable Tie
Filter Core
For USB Cable
CD-ROM
Power Cord
Owner’s
Manual
Software
License
Agreement
Paper Cassette
Quick Setup
Guide
Warranty
Resistration
Accessory
Order Form
Caution
Do NOT throw away the filter cores and cable ties by accident. You will need them
to meet FCC Emission Requirements when you connect the DCP to your computer
using a USB cable or a bi-directional IEEE-1284 compliant parallel cable.
Note
If an item is missing, call Brother Customer Service at 1-800-284-4329 (in
USA), 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal).
See Ordering Accessories and Supplies, page ii for the correct item numbers.
Whenever you transport the DCP, use the packing materials that came with
your DCP. If you do not pack the DCP correctly, you may void
your warranty.
2-1
ASSEMBLY AND CONNECTIONS
Choosing a Location
Place your DCP on a flat stable surface, such as a desk. Select a place that is free
of vibration and shocks. Place the DCP near a standard, grounded power outlet.
Choose a location where the temperature remains between 50°F and 90.5°F
(10°–32.5°C).
Avoid placing your DCP in a high-traffic area. Do not place near heaters, air
conditioners, water, chemicals, or refrigerators. Do not expose the DCP to
direct sunlight, excessive heat, moisture, or dust. Do not connect your DCP to
electrical outlets controlled by wall switches or automatic timers. Disruption of
power can wipe out information in the DCP’s memory. Do not connect your
DCP to electrical outlets on the same circuit as large appliances or other
equipment that might disrupt the power supply. Avoid interference sources,
such as speakers or the base units of cordless phones.
NO !
NO !
NO !
WARNING
■ Lightning and power surges can damage this product! We recommend that you use a
quality surge protection device on the AC power line or unplug the lines during a
lightning storm.
■ For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
ASSEMBLY AND CONNECTIONS
2-2
Important Safety Instructions
When using your telephone equipment, basic safety precautions should always
be followed to reduce the risk of fire, electric shock and injury to persons,
including the following:
1 Do not use this product near appliances that use water, in a wet basement or near
a swimming pool.
2 Avoid using a telephone during an electrical storm. There may be a remote risk
of electric shock from lightning.
Release the Scanner Lock
Push the blue Scanner
Lock Lever up to
unlock the scanner.
This lever is located
on the rear left
underside of the
scanner cover.
Scanner Lock Lever
Lock
Unlock
Caution
If the message CHECK SCAN LOCK appears on the LCD, unlock the scanner
immediately, and then press Stop.
2-3
ASSEMBLY AND CONNECTIONS
Assembly
Installing the Drum Unit Assembly
(with Toner Cartridge)
1 Unpack the drum unit assembly
including the toner cartridge, and
gently rock it from side to side five or
six times to distribute the toner evenly
inside the cartridge.
To prevent damage to the drum, do not expose it to light for longer
than a few minutes.
2 Open the front cover of the DCP.
3 Insert the drum unit assembly into the
DCP.
4 Close the front cover.
ASSEMBLY AND CONNECTIONS
2-4
Paper
Acceptable Paper
Paper Type
Paper Size
Paper Cassette #1: cut sheet
Letter, Legal, A4, A5, ISO B5, Executive, A6, ISO B6
Manual Feed
Slot:
Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6,
B6 (JIS/ISO) 2.75–8.5 × 4.57–14 inches (70–216 ×
116–356 mm)
COM-10, Monarch, C5, DL
—
Letter, A4
cut sheet
envelopes
post cards
labels and
transparencies
We Recommend:
Cut sheet:
Xerox 4200DP 20 lb, Champion Paper One 20
lb, Hammermill Laser Paper 24 lb
Labels:
Avery laser label #5160
Transparencies:
3M CG3300 for laser printers or equivalent
Paper Capacity of Paper Cassette
Paper Cassette #1:
Max. paper height is 1.06 inches (27 mm) (use the
guides) or approx. 250 sheets of 20 lb. (75 g/m2)
Letter/A4 paper, 10 transparencies.
Front Output Bin:
Approx. 150 sheets of 20 lb. (75 g/m2)
Letter/A4 paper
Paper Specifications for the Cassette
Cut Sheet
2-5
Basis Weight:
16 to 28 lb. (60 to 105 g/m2)
Caliper:
0.003 to 0.005 inches. (0.08 to 0.13 mm)
Moisture Content:
4% to 6% by weight
ASSEMBLY AND CONNECTIONS
Manual Feed Slot
Cut Sheet
Envelopes
Basis Weight:
16 to 43 lb.
(60 to 161 g/m2)
20 to 24 lb.
(75 to 90 g/m2)
Caliper:
0.003 to 0.008 inches.
(0.08 to 0.2 mm)
0.003 to 0.005 inches.
(0.084 to 0.14 mm)
Moisture Content:
4% to 6% by weight
4% to 6% by weight
Loading Paper in the Paper Cassette
1 Pull the paper cassette completely out of the DCP.
2 Slide the paper width and length adjusters to the position for the paper size you
are using.
ASSEMBLY AND CONNECTIONS
2-6
3 Fan the paper well. Load
paper in the paper cassette.
Press down on the paper to
flatten it in all four corners,
keeping the paper level
below the guide. The
cassette can hold up to 250
sheets of 20 lb (75g/m2)
paper.
Maximum
Paper
Height
Guide
4 Slide the paper cassette into the DCP until it locks into place.
Manual Feed Slot
Use the manual feed slot to print or copy on envelopes, labels,
transparencies, card stock or thicker paper:
The manual feed slot is above the paper cassette. Load paper or envelopes one
at a time. You do not have to remove paper from the paper cassette.
You do not have to choose Manual Feed in the Setup dialog box of your printer
driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),
with the side you wish to print on face up in the manual feed slot.
1 Align the paper at the center of the manual feed slot and insert the paper into the
manual feed slot until the front edge of the paper touches the paper feed roller.
2 Adjust the paper guides to the width of the paper.
Manual
Feed
Slot
2-7
ASSEMBLY AND CONNECTIONS
Connecting the DCP
1 Connect the power cord.
Power Cord
WARNING
=
■ The DCP must be grounded using a 3-prong plug.
■ Lightning and power surges can damage this product! We recommend that you
use a quality surge protection device on the AC power line or unplug the lines
during a lightning storm.
■ Do not touch the rollers at the paper exit.
ASSEMBLY AND CONNECTIONS
2-8
3
On-Screen Programming
3
User-Friendly Programming
We have designed your Multi-Function Center with on-screen programming.
User-friendly programming helps you take full advantage of all the menu
selections your DCP has to offer.
Since your programming is done on the LCD, we created step-by-step on-screen
prompts to help you program your DCP. All you need to do is follow the
prompts as they guide you through the menu selections and programming
options.
Menu Mode
You can access the Menu mode by pressing Menu/Set. The LCD shows:
Then
Press 1 for General Setup—OR—
1.GENERAL SETUP
Press 2 for Copy Operations—OR—
2.COPY
Press 3 for Printer Operations—OR— 3.PRINTER
When you enter Menu mode, your DCP scrolls a list of Main menu options from
which you can choose. These menu options appear one after the other on the
LCD. Select a menu by pressing Menu/Set when that option appears on the
LCD. The LCD will scroll the options within that next menu.
You can scroll more quickly through options by pressing
. Use
to scroll
backward if you passed your choice or to see options in the opposite order.
When the LCD shows your selection, press Menu/Set.
When you finish a setting, the LCD shows ACCEPTED.
If you want to exit the Menu mode, press Stop.
3-1
ON-SCREEN PROGRAMMING
Menu Selection Table
You can probably perform most of these programming settings without the
Owner’s Manual. To help you understand the menu selections, options and
settings that are found in the DCP programs, use the Menu Selection Table
below to change the default settings.
Main Menu
1. GENERAL
SETUP
Menu Selections
Options
1. PAPER SIZE
Descriptions
Selects size of
paper for received
faxes.
LETTER
LEGAL
Page
4-1
A4
2. BEEPER
Adjusts beeper
volume.
OFF
LOW
4-1
HIGH
3. CASSETTE #2
ON
OFF
4. PRINT DENSITY
-
5. TONER SAVE
+
ON
Turn CASSETTE #2
ON if you purchased the
optional Cassette #2.
4-1
Makes prints
darker or lighter.
4-2
Increases life of
toner cartridge.
4-2
4-3
OFF
6. SLEEP MODE
00-99 min.
05 min.
Conserves power
0. LOCAL
LANGUAGE
(Canada Only)
ENGLISH
Allows you to
change the LCD
Language to
French.
1. COPY MODE
AUTO
FRENCH
2. COPY
Selects the Copy
resolution for your
type of original.
TEXT
See
French
Manual
5-9
PHOTO
2. CONTRAST
-
3. PAPER TYPE
+
THIN
PLAIN
THICK
THICKER
Note
Adjusts the
contrast.
5-10
Identify the type of
paper in the multipurpose sheet
feeder.
5-10
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
3-2
Main Menu
3. PRINTER
Menu Selections
Options
1. PRINT OPTIONS
1. INTERNAL FONT
2. CONFIGURATION
2. RESET PRINTER
—
Note
Descriptions
Page
You can print
resident fonts to
check and confirm
font types.
7-7
Printer settings and
status are listed
here.
7-7
You can restore the
printer back to the
factory default
settings.
7-7
The factory setting (option) is shown in bold.
Paper Size
Sub Menu
Options
Factory Setting
1. Cassette #1
LETTER/LEGAL/A4
LETTER
2. Cassette #2
LETTER/LEGAL/A4
LETTER
3. CASSETTE USAGE
CASSETTE#1 ONLY
CASSETTE#2 ONLY
AUTO
AUTO
3-3
ON-SCREEN PROGRAMMING
Key Operations Table
You can use the keys on the control panel to conveniently choose temporary
copy settings and access the scanning operations. The Key Operations Table
below will help you understand the options they provide.
Press the temporary key repeatedly until you see the option you want, and then press
Menu/Set to select it. For the Options key, press
or
to scroll through the
next level of options, and then select the one you want by pressing Menu/Set again.
Temporary keys
Options
Reset
Descriptions
—
Clear data from the
printer memory.
7-7
—
Scan an image into your
graphics application
(such as a color picture)
for viewing and editing.
9-3
—
Scan a text document so
ScanSoft® will perform
OCR in TextBridge® to
convert it to editable text
and display it in your word
processing application.
9-3
—
Scan a black & white or
color original into your
E-mail application as a
file attachment.
9-3
—
Reset your temporary
copy settings back to
the user default settings.
5-3
Scan Image
Scan/OCR
Scan to E-mail
Clear Settings
Options
OPT:PAPER SIZE
OPT:PAPER TYPE
OPT:CONTRAST
Page
LETTER
LEGAL
A4
EXECUTIVE
A5
B5
A6
B6
Select the size of paper.
THIN
PLAIN
THICK
THICKER
TRANSPARENCY
Identify the type of
paper in the multipurpose sheet feeder.
5-6
-
5-6
Adjust the contrast.
5-6
Sort
STACK
SORT
Sort multiple copies.
5-5
Enlarge/Reduce
104% EXE>LTR, 150%, 200%, 400%,
ZOOM, 25%, 50%, 78% LGL>LTR,
94% A4>LTR, AUTO, 100%
Enlarge or reduce the
size of copies.
5-4
Special
4 IN 1, 2 IN 1, POSTER
Change the layout of
copies on the print media.
5-7
Copy Mode
AUTO
TEXT
PHOTO
Select the Copy resolution
for your type of original.
5-9
Note
+
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
3-4
4
Custom Settings
4
Initial Setup
Setting Paper Size
You can use three sizes of paper for printing your copies: letter, legal and A4.
When you change the size of paper you have loaded in the DCP, you will need
to change the setting for the paper size.
After you connect the optional Cassette #2, you can select the paper size.
1 Press Menu/Set, 1, 1.
2 If you have the Cassette #2, press
1.PAPER SIZE
or
to select CASSETTE #1 or
CASSETTE #2, and then press
Menu/Set.
2.CASSETTE #2
3 Press
or
to select LETTER, LEGAL or A4 (for the cassette you
selected in Step 2), and then press Menu/Set.
4 Press Stop.
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the DCP beeps every time you press
a key or make an error.
1 Press Menu, 1, 2.
2 Press
or
2.BEEPER
to select your option.
3 When the LCD shows the option you want, press Menu/Set.
4 Press Stop.
Turning on Cassette #2 (Option)
When the optional CASSETTE #2 is set to ON, you can set paper size and the
cassette usage. (See Setting Paper Size, above.)
1 Press Menu/Set, 1, 3.
2 Use
or
to select ON (or OFF),
and then press Menu/Set.
3 Press Stop.
4-1
CUSTOM SETTINGS
3.CASSETTE #2
Setting Cassette Usage
The default setting of AUTO allows your DCP to choose the optional Cassette
#2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in
Cassette #2. Choose CASSETTE#1 ONLY, CASSETTE#2 ONLY or
CASSETTE USAGE if you want to keep special paper in the other cassette and
control when it is used.
1 Press Menu/Set, 1, 1, 3.
2 Press
or
to select CASSETTE
3.CASSETTE USAGE
USAGE, and then press Menu/Set.
3 Press
or
to select AUTO, CASSETTE#1 ONLY or CASSETTE#2
ONLY, and then press Menu/Set.
4 Press Stop.
Setting the Print Density
You can adjust print density, making your printed pages darker or lighter than
the original.
1 Press Menu/Set, 1, 4.
2 Press
to make print lighter, or
4.PRINT DENSITY
to
make print darker, and then press Menu/Set.
3 Press Stop .
Toner Save
You can conserve toner using this feature. When you set Toner Save to ON print
appears somewhat lighter. The default setting is OFF.
1 Press Menu/Set, 1, 5.
5.TONER SAVE
2 Press
or
to select
ON (or OFF) and then press Menu/Set.
3 Press Stop.
CUSTOM SETTINGS
4-2
Sleep Mode
Setting the Sleep Mode reduces power consumption while the DCP is idle. You
can choose how long the DCP is idle (from 00 to 99 minutes) before it drops into
sleep mode. The timer automatically resets itself after the DCP receives PC data
or makes a copy. The default setting is 5 minutes.
1 Press Menu/Set, 1, 6.
2 Use the numeric keys to enter the length
6.SLEEP MODE
of time the DCP is idle before it drops
into sleep mode (00 to 99 minutes), and then press Menu/Set.
3 Press Stop.
If you make copies frequently, make the idle time long enough so you won’t always
be waiting for the DCP to warm up.
4-3
CUSTOM SETTINGS
5
Making Copies
5
Basic Copy Operations
You can use your DCP as a copier, making up to 99 copies at a time. The DCP
can stack the copies or collate (sort) them.
Copy
Keys
The scannable area of your DCP
begins at approximately one-sixth
inch (4mm) from the edge of the
paper.
1/6" (4mm)
Not
Scannable
area
1/6" (4mm)
Making a Single Copy (Using the ADF)
1 Place the original face up in the ADF.
2 Press Copy.
Do NOT pull on the paper while copying
is in progress.
COPYING
P.01
100%
To stop copying and eject the original, press Stop.
To release the original document, press Stop.
Making Multiple Copies (Using the ADF)
1 Insert the original face up in the ADF.
2 Use the numeric keys to enter the number of copies you want (up to 99).
3 Press Copy.
To sort the copies, use the Sort key.
MAKING COPIES
5-1
Single or Multiple Copies (Using the Scanner Glass)
If you want to sort multiple copies, use the ADF. (See Sorting Multiple Copies
(Using the ADF), page 5-5.)
1 Lift the Document Cover.
White Film
Document
Cover
Scanner
Glass
2 Using the document guide on the left, center the original face down on the
scanner glass and close the Document cover.
3 Using the numeric keys, enter the number of copies you want (up to 99).
4 Press Copy .
Out of Memory Message
If the memory becomes full while you are
making copies, the LCD shows a message:
OUT OF MEMORY
100%
If the OUT OF MEMORY message appears while you are scanning the first
page of your original, press Stop to cancel.
5-2
MAKING COPIES
Temporary Copy Settings
You can improve your copies by using the Copy keys: Enlarge/Reduce, Sort,
Options, Clear Settings, Special and Copy Mode. These settings are
temporary, and the DCP returns to its default settings 45 seconds after it finishes
copying. If you want to use these temporary settings again, place the next
original in the ADF or on the scanner glass before the 45 seconds expire.
Copy
Keys
Copying Using Multiple Settings
You can try different combinations of settings for the best results.
Note
To clear your settings and start over, press Clear Settings.
As you select multiple settings, the LCD displays them:
No of Copies
Status
Toner Empty
Copy Contrast
Copy Ratio
MAKING COPIES
5-3
Using Enlarge/Reduce Key
AUTO sets the DCP to calculate the ratio that fits the size of your paper.
ZOOM allows you to enter a ratio from 25% to 400% in 1% increments.
25%
50%
78% LGL>LTR
94% A4>LTR
Press
Enlarge/Reduce
and
or
AUTO
100%
104% EXE>LTR
150%
200%
400%
ZOOM
1 Place the original face up in the ADF, or face down on the scanner glass.
2 Use the numeric keys to enter the number of copies you want (up to 99).
3 Press Enlarge/Reduce. (Enlargement or reduction ratios appear.)
4 Press
to select 25%, 50%, 78%, 94%, AUTO, 100%, 104%,
150%, 200%, 400%, or ZOOM, and then press Menu/Set. (Enlargement or
reduction ratios appear.)
or
—OR—
For more choices select ZOOM, and the press Menu/Set. Use the numeric
keys to enter any percentage between 25% and 400%.
Note
Special Copy Options (2 in 1, 4 in 1 or Poster) are not available with
Enlarge/Reduce.
Poster copies require using the scanner glass.
When selecting an enlargement or reduction ratio, you will need to know the
size of the paper you registered in Menu 1-1.
5-4
MAKING COPIES
Selecting a Fixed Ratio:
Original
size is …
Paper
size is…
Recommended
ratio is…
LETTER
LEGAL
100%
A4
LETTER
94%
LEGAL
LETTER
78%
Sorting Multiple Copies (Using the ADF)
1 Place the original face up in the ADF.
2 Use the numeric keys to enter the number of copies you want (up to 99).
3 Press Sort.
4 Press Copy.
Using the Options Key
Use the Options key to temporarily change the copy mode (resolution),
contrast and special copy options. See the explanations below the table.
Press
Options
Menu Selections
OPT:PAPER SIZE
Options
LETTER
LEGAL
A4
EXECUTIVE
A5
B5
A6
B6
OPT:PAPER TYPE THIN
PLAIN
THICK
THICKER
TRANSPARENCY
OPT:CONTRAST
-
+
Factory Setting
LETTER
PLAIN
-
MAKING COPIES
+
5-5
Paper Size
Use Paper Size to temporarily identify the size of the paper in the multipurpose sheet feeder.
1
You can select LETTER, LEGAL, A4, EXECUTIVE, A5, B5, A6 and B6
size paper.
Press Options and
or
to select OPT:PAPER SIZE and then press
Menu/Set.
2 Press
or
to select your size of paper, and then press Menu/Set.
A6 size original requires using the scanner glass.
You can not select A6 size paper in Cassette #2.
Paper Type
You can use the following types of paper for copying. For the best print quality,
select the type of media that you are using.
THIN (16lb - 18.4lb)
- For thin paper or transparency
PLAIN (18.7lb - 25.3lb)
- For ordinary plain paper
THICK (25.6lb - 32lb)
- For heavy weight paper or rough paper
THICKER (32.3lb - 43lb)
- For heavier weight paper, rough paper or bond
paper.
TRANSPARENCY
- For Transparency (OHP)
1 Press Options and
or
to select OPT:PAPER TYPE, and then press
Menu/Set.
2 Press
or
to select your type of paper, and then press Menu/Set.
Contrast
1 Press Options and
or
to select 3.CONTRAST, and then press Menu/Set.
2 Press
or
to select the level of contrast, and then press Menu/Set.
3 Press Copy—OR—Press
or
for additional settings.
5-6
MAKING COPIES
Copy Mode (Type of Original)
You can select the Copy Mode for your type of original. The default setting is
AUTO, which is used for originals that contain both text and photographs.
TEXT is used for originals containing only text. PHOTO is used for copying
photographs.
1 Place the original face up in the ADF, or face down on the
scanner glass.
2 Use the numeric keys to enter the number of copies you
want (up to 99).
3 Press Copy Mode continuously to choose the type of
original (AUTO, TEXT or PHOTO).
4 Press Copy.
Special Layouts (Using the ADF)
You can save paper by copying either two or four pages
onto one page.
1 Place the originals face up in the ADF.
2 Use the numeric keys to enter the number of copies you
want (up to 99).
3
Press Special continuously to choose the type of original
(2 IN 1 or 4 IN 1).
4 Press Copy.
Special Layouts (Using the Scanner
Glass)
You can save paper by copying either two or four pages onto one page, or you
can create poster size copy.
1 Place the original face down on the scanner glass.
2 Use the numeric keys to enter the number of copies you want.
3 Press Special continuously to choose the type of original (2 IN 1, 4 IN 1 or
POSTER).
4 Press Copy.
If you selected 2 IN 1 or 4 IN 1 in step 4, place the next original on the scanner
glass, and then press Menu/Set. After all originals have been scanned, press Copy.
MAKING COPIES
5-7
2 in 1
4 in 1
Special Layouts (2 in 1, 4 in 1 or Poster) are not available with
Enlarge/Reduce.
Poster
You can create a poster size copy of a photograph.
Poster is not available for multiple copies.
Poster copies require using the scanner glass.
5-8
MAKING COPIES
Changing Default Copy Settings
Press Menu/Set, 2 to change default settings for Copy mode. These settings
will remain until you change them again by pressing Menu/Set. Adjust the
Copy Mode and Contrast settings.
By pressing a number, you can adjust copy settings as shown in the following
or
to scroll through the options for each setting. Press
chart. Press
Menu/Set to save your selection. Press Stop—OR—Press
next setting you want to change.
to select the
Press Menu/Set, and 2.
1.COPY MODE
AUTO
TEXT
PHOTO
2.CONTRAST
-
3.PAPER TYPE
THIN
+
PLAIN
THICK
THICKER
is default
Copy Mode (Type of Original)
You can select the Copy Mode for your type of original. The default setting is
AUTO, which is used for originals that contain both text and photographs. TEXT
is used for originals containing only text. PHOTO is used for copying photographs.
1 Press Menu/Set, 2, 1.
2 Press
1.COPY MODE
to choose the type of
original (AUTO, TEXT or PHOTO), and
then press Menu/Set.
or
3 Press Stop.
MAKING COPIES
5-9
Copy Contrast
You can adjust copy contrast to make copies darker or lighter.
1 Press Menu/Set, 2, 2.
2 Press
Press
2.CONTRAST
to make a copy lighter—OR—
to make a copy darker, and then press Menu/Set.
3 Press Stop.
Paper Type
You can use the following types of paper for copying. For the best print quality,
select the type of media that you are most often.
THIN (16lb - 18.4lb)
- For thin paper
PLAIN (18.7lb - 25.3lb)
- For ordinary plain paper
THICK (25.6lb - 32lb)
- For heavy weight paper or rough paper
THICKER (32.3lb - 43lb)
- For heavier weight paper, rough paper or bond
paper.
1 Press Menu/Set, 2, 3.
3.PAPER TYPE
2 Press
or
to select your type of
paper, and then press Menu/Set.
3 Press Stop.
After you connect the optional Cassette #2, you can select the paper size for each
cassette. (See page 4-1.)
5 - 10
MAKING COPIES
6
For DOS Users
6
How to Use the Brother DCP with Your DOS
Application Software
Before working with your application software that runs on DOS, check that the
Brother DCP’s name appears in the printer selection of your application
software. If the DCP is not listed, you must install the printer driver that
corresponds to HP LaserJet IIP’s emulations.
The following table shows combinations of printer drivers and emulation mode.
To get the most out of this DCP, you should install an HP printer driver in your
application software.
Printer driver supported in
your application software
Emulation mode to be selected with the remote
printer console program
HP LaserJet IIP™
HP LaserJet IIP emulation mode
™
HP LaserJet II
Auto emulation selection
■ The best or recommended printer driver is indicated in bold.
■ Be sure to choose the proper printer driver in your application software.
■ Be sure the printing resolution is set to 300 dpi in your DOS application
software.
What Does the Remote Printer Console Do?
The Remote Printer Console (RPC) is a utility program that can run in the DOS
environment and comprises the following program:
Remote Printer Console Main Program
This program allows you to change various printer settings such as emulation,
print quality, fonts and page setup from your computer screen. Since most DOS
applications have a Printer Settings menu that overrides the settings made by the
RPC, you may not have to use this utility program. This utility program is useful
for application software that does not control the printer’s settings and features.
FOR DOS USERS
6-1
Installing the Remote Printer Console
Before you install the program, make sure you have the following hardware and
software to install the program:
DOS
Version 3.3 or later
Monitor
EGA/VGA or compatible
Option
Mouse; the mouse driver must be installed.
(You can also operate the program with the keyboard.)
Follow these steps to install the remote printer console program:
1 Make sure your Brother DCP is connected to your computer and is set to Online.
2 Start your computer and go to the DOS prompt. If you are in Windows®, exit
and return to the DOS prompt.
3 Insert the Brother CD-ROM into your CD-ROM drive.
4 At the DOS prompt (C:\>) type x: (Substitute the drive letter of your CD-ROM
drive for “x”), and then press Enter.
C:\>x:
5 Type CD DOS, and then press Enter.
x:\>CD DOS
6 Type RPCSETUP, and then press Enter.
x:\DOS>RPCSETUP
7 Follow the instructions in the installer.
6-2
FOR DOS USERS
Using the Remote Printer Console Main Program
Type C:\RPCX>RPCX, and then press the Enter key to start the Remote
Printer Console main program.
The Main Screen will appear on your computer screen as shown below.
Remote Printer Console
Direct_Access
Printer_Setup
Console_Config
Guide
Current Status
Status
Ready
Media Type
Regular
Paper feed
Paper Cassette
Emulation
Paper Size
Orientation
Laser Jet 5P
Letter
Portrait
Quality
Copies
Normal
1
Memory size
[↑/¬] Select
[Alt+Character] Menu
2138112 Byte
[Enter] Setting
[F1] Help
[ESC] Exit
If bi-directional communication is enabled between your computer and DCP
when it starts, the RPC gets the current settings information from your DCP.
Otherwise, RPC shows its default settings. If you want to change settings, move
the cursor to the item you want and select it using the Enter and Cursor keys.
Then, press the Enter key to make the selected settings valid.
There are four sub menus. (See table below.) Select the sub menu you want by
clicking on it with the mouse, using the cursor keys and the Enter key, or by
pressing the hot key commands for that sub menu.
Menu
Press the keys Functions
Direct
Access
Alt + D
You can directly control the Brother DCP, with Print
Form.
Printer
Setup
Alt + P
You can enter the setting mode to change other
printer settings, such as, margin settings, continue
mode, font and sleep mode.
Console
Config
Alt + C
You can change the environment settings for the
RPC program: color, etc.
Guide
Alt + G
You can go to the Guide mode.
Help
F1
You can get Online Help: If you press F1, you can
get information on a highlighted item.
FOR DOS USERS
6-3
Remote Printer Console
Current Printer Status Information
Item
Default
What This Item Does
Media Type
Regular
Selects the media type “Regular,” “Thin Paper,”
“Thick Paper,” “Thicker Paper,” “Bond Paper”
or “Transparency.”
Paper Feed
Paper
Cassette
Selects the paper feed mode, either “Paper
Cassette” or “Manual.”
Emulation*1
Laser Jet IIP
Selects “Laser Jet IIP.”
Paper Size*1
Letter
Selects the paper size, either “Letter,” “Legal,”
“A4,” “Executive,” “Monarch,” “COM10,”
“DL,” “C5,” “B5,” “A5,” “A6,” or “JIS B5.”
Orientation*1
Portrait
Selects the paper direction, either “Portrait” or
“Landscape.”
Quality*1
Normal
Selects the print quality, either “Normal” or
“Economy.”
Copies*1
1
Sets the number of print copies from 1 to 999
pages.
*1 The items can be set in the current printer status information dialog box.
Printer Setup Category
Print Setup Section
6-4
Item
Default
What This Item Does
Copies
1
Sets the number of print copies from 1 to 999
pages.
Quality
Normal
Selects the print quality to either “Normal” and
“Economy.”
Emulation
Laser Jet IIP
Selects “Laser Jet IIP”
FOR DOS USERS
Page Setup Section
Item
Default
What This Item Does
Left Margin
*2
Sets the Left Margin value (0-145) columns.
Right Margin
*2
Sets the Right Margin value (10-155) columns.
Top Margin
0.5"
Sets the Top Margin 0", 0.33", 0.5", 1", 1.5” or
2".
Bottom Margin
0.5"
Sets the Bottom Margin 0", 0.33", 0.5", 1", 1.5"
or 2".
Line / Page
*2
Sets the lines/pages (5-128).
Xoffset
0
Sets the Xoffset (vertical) value from 0 to 500
dots.
Yoffset
0
Sets the Yoffset (horizontal) value from 0 to 500
dots.
*1 These values (except Yoffset and Xoffset) are overidden by settings within
your application software.
*2 These values depend on the paper size settings.
Font Configuration
Item
Default
What This Item Does
Font Source
Internal
“Internal”
Font name
Brogham10
Selects a font from any of the printer’s internal
fonts (Brougham 10, 12 and Letter Gothic16.66).
Pitch
10
Selects the font size of the selected font.
If you selected the Brougham or LetterGothic
font, Pitch is shown in the selection box.
Symbol Set
PC8
Selects the symbol set.
FOR DOS USERS
6-5
Other Configuration
Item
Default
What This Item Does
Auto LF
Off
Selects Auto LF “On or Off”
Auto CR
Off
Selects Auto CR “On or Off”
Auto Wrap
Off
Selects Auto Wrap “On or Off”
Auto Skip
On
Selects Auto Skip “On or Off”
Console Configuration Category
File
Function
Environment
Sets the Buzzer on/off, Color for Remote Print Console
For more information on RPC, see the Help Information in the program.
6-6
FOR DOS USERS
7
Using the Brother DCP as a
Printer
7
Special Printing Features
Windows® Printing
The dedicated printer driver and TrueType™ compatible fonts for Microsoft®
Windows® 95/98/98SE/Me and NT®4.0/2000 Professional are available on the
CD-ROM supplied with your DCP. You can install them easily into your
Windows® system using our installer program. The driver supports our unique
compression mode to enhance printing speed in Windows® applications, and
allows you to set various printer settings, including economy printing mode and
custom paper size.
Popular Printer Emulation Support
The DCP supports HP LaserJet IIP printer emulation mode. If you use DOS
application software, you can use HP LaserJet IIP emulation mode for printer
operations. (Use the Remote Printer Console program to set the printer
emulation.)
Remote Printer Console Program for DOS
The MFL Pro Suite CD-ROM supplied with your DCP includes the utility
program Remote Printer Console (RPC). When you operate your computer in
the Disk Operating System (DOS) environment, RPC lets you easily change the
Brother DCP’s default settings (such as fonts, page setup, emulations, etc.).
RPC also provides a status monitor Terminate-and-Stay Resident (TSR)
program. It runs in the background and monitors the printer status as it reports
the current status or errors on your PC screen.
Bi-directional Parallel Interface
The Brother DCP’s parallel interface enables it to send memory and printer
setup information to the computer.
USING THE BROTHER DCP AS A PRINTER
7-1
Printing From Your PC
Multi-purpose Paper Cassette
The DCP’s multi-purpose paper cassette can be adjusted to feed many sizes of
paper: letter, legal, A4, A5, B5, A6, B6 and executive plain paper. When the
DCP receives print data from your computer, it loads paper from the paper
cassette. Insert the sheet of paper with the side you wish to print on face down
in the paper cassette.
■ Select the print command from your PC.
Your PC sends a print command and data to the DCP. The DCP displays the
date and time and RECEIVING DATA. If there are more pages, the DCP
begins to print the next page automatically. When printing is finished, it returns
to online status.
You may select the proper paper source, paper size, and page orientation in
your application software.
If your application software does not support your custom paper size, select the
next larger paper size. Then adjust the print area by changing the right and left
margins in your application software. (See Acceptable Paper, page 2-5.)
Use the manual feed slot for envelopes, labels, transparencies, card stock or
thicker paper.
Two-Sided Printing (Manual Duplexing)
The supplied printer drivers for Windows® 95/98/Me and Windows NT®
Workstation Version 4.0 enable manual duplex printing. (For more
information, see the Help screen for the printer driver.)
The DCP prints all the evennumbered pages on one side of the
paper first.
Then, the Windows® driver
instructs you (with a pop-up
message) to reinsert the paper.
Before reinserting the paper,
straighten it well, or you may get a
paper jam. Very thin or very thick
paper is not recommended.
7-2
USING THE BROTHER DCP AS A PRINTER
Caution
When you use manual duplexing, it is possible that a paper jam may occur or the
print quality might not be satisfactory. (See Paper is Jammed in the Paper
Cassette, page 14-4.)
Front Output Bin
The DCP ejects paper with printed surfaces face down into the output bin in the
front of the DCP. Unfold the output bin extension to support the printed pages.
To prevent the possibility of
transparencies smudging as they stack
in the output bin, remove each
transparency after it exits.
Manual Feed Slot
Your DCP has a manual feed slot above the
paper cassette. You can load envelopes and
special print media one at a time into this
slot. You do not have to remove paper from
the paper cassette.
(For information about Acceptable Paper, see
page 2-5.) Insert the sheet of paper with the
side you wish to print on face up in the
manual feed slot.
Use the manual feed slot to print or copy on
envelopes, labels, card stock or thicker
paper.
USING THE BROTHER DCP AS A PRINTER
7-3
Loading One Sheet of Paper
You do not have to choose Manual Feed in the Setup dialog box of your printer
driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),
with the side you wish to print on face up in the manual feed slot.
1 Align the paper at the center of the manual feed slot and insert it all the way.
2 Adjust the paper guides
to the width of the
paper.
Manual
Feed
Slot
Loading More than One Sheet of Paper
1 Open the Setup dialog box of the Windows® printer driver and select Manual
Feed in the Paper Source section. Follow Steps 1 and 2 above to load the first
page. The DCP starts printing automatically.
2 After the first page is printed, the LCD
displays:
Insert the next sheet of paper to resume
printing.
MANUAL FEED
INSERT PAPER
3 Repeat Steps 1 and 2 until you have finished printing.
■ To stop or clear the manual feed, turn the DCP offline by pressing the Reset
key,—OR—Stop it with a PC command.
If you do not select Manual Feed, and insert a page in the manual feed slot, the
DCP will load the first page from the manual feed slot and subsequent pages
from the paper cassette.
7-4
USING THE BROTHER DCP AS A PRINTER
Printing on Thicker Paper and Card Stock
When the rear cover is lifted up, the DCP has a straight paper path from the
manual feed slot to the rear of the printer. Use this paper feed and output method
when you want to print on envelope, thicker paper or card stock.
1 Select manual feed mode in the printer driver.
2 Send the print data as usual.
3 Lift up the rear cover at the rear of the DCP.
4 Adjust the manual feed paper guides to the
width of the paper you are using.
5 Insert a single sheet of paper into the manual feed slot until the front edge
touches the paper feed rollers. Let go of the paper as the DCP pulls it into
position.
6 After the DCP ejects the printed page, return to Step 5 to insert the next sheet of
paper. The DCP will wait until you insert the next sheet of paper. Repeat Steps
5 and 6 for each page to be printed.
7 When you have finished printing, close the rear cover of the DCP.
To prevent the possibility of
transparencies smudging as
they stack in the output bin,
remove each transparency after
it exits.
USING THE BROTHER DCP AS A PRINTER
7-5
Simultaneous Operation
Your DCP can print data from your computer while scanning information into
the computer. However, when the DCP is copying on paper, it pauses the PC
printing operation, and resumes when copying is complete. (See Acceptable
Paper, page 2-5.)
Choosing Acceptable Paper
We recommend that you test paper (especially special sizes and types of paper)
on the DCP before purchasing large quantities.
■ Avoid feeding labels with carrier sheets exposed, or your DCP will be damaged.
■ Avoid using coated paper, such as vinyl coated paper.
■ Avoid using preprinted or highly textured paper.
For optimum printing, use a recommend type of paper, especially plain paper
and transparencies. For more information on paper specifications, consult your
nearest authorized sales representative or the place where you purchased your
DCP.
■ Use label or transparencies that are designed for use in laser printers.
■ For the best print quality, we recommend using long-grained paper.
■ If you are using special paper, and the paper has problems feeding from the
paper cassette, try again using the manual feed slot.
■ You can use recycled paper in this DCP.
7-6
USING THE BROTHER DCP AS A PRINTER
Printer Operation Key
Reset Key
You can clear data from the memory.
Printing the Internal Font List
You can print a list of the DCP’s internal (or resident) fonts to see how each font
looks before you select it.
1 Press Menu/Set, 3, 1, 1.
2 Press Copy. The DCP prints the list.
3 Press Stop.
1.INTERNAL FONT
Printing the Print Configuration List
You can print a list of current printer
settings.
2.CONFIGURATION
1 Press Menu/Set, 3, 1, 2.
2 Press Copy. The DCP prints the settings.
3 Press Stop.
Restoring Factory Default Settings
You can return the DCP to original factory settings. Permanent fonts are
restored, macros in the temporary settings are cleared. You can change user
settings using the Remote Printer Console program. (See page 6-1.)
1 Press Menu/Set, 3, 2.
2.RESET PRINTER
2 Press 1 to restore the factory settings
—OR—Press 2 to exit without making a change.
3 Press Stop.
USING THE BROTHER DCP AS A PRINTER
7-7
8
Printer Driver Settings
8
(For Windows® Only)
Using the Brother DCP-1400 Printer Driver
A Printer Driver is software that translates data from the format used by a
computer into the format required by a particular printer, using a printer
command language or page description language.
The printer drivers are on the supplied CD-ROM. The latest printer driver can
be downloaded from the Brother Solutions Center at
http://solutions.brother.com
Features in the Printer Driver
(For Windows® 95/98/Me and Windows NT® 4.0 Users)
Note
Note
If you have Windows® 2000 Professional, please go to page 8-15.
The screens shown in this section are from Windows® 98. The screens on your
PC may vary depending on your Windows® Operating System.
For more detailed information, please see the on-line Help in the printer driver.
You can also change settings by clicking the illustration on the left side of the
tab screen.
8-1
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
Basic Tab
*1
*2
*3
*1 Select the Paper size, Multiple Page and Orientation.
*2 Select number of Copies and Media Type.
*3 Select Paper Source, First Page and Other Pages.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
8-2
Paper Size
From the drop-down box select the Paper Size you are using.
Multiple Page
The Multiple Page selection can reduce the image size of a page allowing
multiple pages to be printed on one sheet of paper or enlarging the image size
for printing on page on multiple sheets of paper.
Ex. 4 in 1
Ex. 1 in 2 × 2 pages
Border Line
When printing multiple pages on one sheet with the Multiple Page feature you
can select to have a solid border, dash border or no border around each page on
the sheet.
Orientation
Orientation selects the position of how your document will be printed (Portrait
or Landscape).
Portrait
Landscape
Copies
The copies selection sets the number of copies that will be printed.
8-3
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
Collate
The collate selection is active if more than one copy is selected. With the collate
check box selected, one complete copy of your document will be printed and
then repeated for the number of copies you selected. If the collate check box is
not selected then each page will be printed for all the copies selected before the
next page in the document is printed.
Collate box checked
Collate box not checked
Media Type
■
■
■
■
■
■
You can use the following types of media in your printer. For the best print
quality, select the type of media that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Transparencies
When using ordinary plain paper, select Plain Paper. When using heavier
weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.
For bond paper, select Bond Paper and for OHP transparencies, select
Transparencies.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
8-4
Advanced Tab
*2
*3
*4
*5
*1
Change the tab settings by selecting one of the following icons:
*1
*2
*3
*4
*5
Print Quality
Duplex Printing
Watermark
Page Setting
Device Option
Print Quality (*1)
Resolution
You can change the resolution as follows:
• 300 dpi
• 600 dpi
Toner Save
You can save running costs by turning on the Toner Save Mode, which reduces
the print density.
8-5
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
Print Setting (For Windows® 95/98/98SE/Me Users Only)
Print Setting is used for optimizing your print quality for the type of document
being printed (Photos, Graphics or Scanned Images). When you choose Auto
(Recommended), the printer automatically prints with the most suitable print
settings.
With the Print Setting set to Manual, you can change the Brightness, Contrast
and Graphics Quality options manually.
Duplex Printing (*2)
Choosing the Duplex Printing icon displays the Manual Duplex features
available.
Manual Duplex
Check the Manual Duplex box and there are six types of duplex directions
available for each orientation. In this mode, the DCP prints all the even numbered
pages first. Then the printer driver stops and shows the instructions required to reinstall the paper. When you click OK the odd numbered pages are printed.
Binding Offset
Check the Binding Offset option, you can specify the offset value of the binding
side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm].
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
8-6
Watermark (*3)
You can place a logo or text into your document as a Watermark by using a
bitmap file as your source file or select one of the preset Watermarks.
Print Watermark
■
■
■
■
The Print Watermark feature offers printing choices of:
On all pages
On first page only
From second page
Custom
In Background
With the In background feature checked the Watermark will print behind your
document on the page. If this feature is not checked then the Watermark will
print on top of your document.
8-7
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
You can change the size and the position of the Watermark on the page by
selecting the Watermark and clicking the Edit button. If you want to add a new
Watermark, click the New button and select Text or Bitmap from the Watermark
Style.
Watermark Text
Enter your Watermark text into the Text Box and select the Font, Size, Darkness
and Style.
Watermark Bitmap
Enter the file name and location of your bitmap image in the File box or Browse
for the file location. You can also set the scaling size of the image.
Position
The position settings offer controls on where the Watermark can be positioned
on the page.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
8-8
Page Setting (*4)
You can change the print size of your document with the Scaling feature.
1 Check Off if you want to print the document as it appears on your screen.
2 Check Fit to Paper Size, if your document has an unusual size, or if you have
only the standard size paper.
3 Check the Free box if you want to reduce or enlarge the output.
You can use the Mirror or Reverse Print feature for your page setting.
8-9
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
Device Options (*5)
Set one of the following Printer Functions:
■ Quick Print Setup
■ Administrator (For Windows® 95/98/98SE/Me Users Only)
■ Print Date & Time
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
8 - 10
Quick Print Setup
The Quick Print Setup feature allows you to quickly select driver settings. To
view setting, simply click your mouse button on the task tray
icon. This
feature can be set to ON or OFF from the Device Options section.
Administrator (For Windows® 95/98/98SE/Me Users
Only)
The administrator selection permits the Copy, Scaling and Watermark features
to be locked and password protected.
Note
8 - 11
Record your password and keep it in a safe place for future reference. If you
forget your password these settings can not be accessed.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
Print Date & Time
When enabled the Print Date and Time feature automatically will print the date
and time from your computers system clock on your document.
Click the Setting button to change the Date and Time Format, Position and Font.
To include a background with the Date and Time select Opaque. When Opaque
is selected you can set the Darkness of the Date and Time background by
changing the percentage.
Note
The Date and Time indicated in the selection box represents the format that will
be printed. The actual Date and Time printed on your document is
automatically retrieved from your computer settings.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
8 - 12
Accessories Tab
The Accessories Tab includes the settings for configuring the printer driver for
the size of paper loaded in each paper source. This tab also installs any
additional options into the driver settings.
Paper Source Setting
To configure the paper size for each paper source, highlight the source from the
Paper Source Setting list. Select the Paper Size from the pull-down box and
click Update. (The Paper Source Setting is used when selecting Auto Select in
the Basic Tab.)
Default Source
The Default Source allows you to choose the paper source that will be used
when the paper size of the document being sent does not match the Paper Source
settings.
Available Options
In order to access the optional 2nd paper
tray the option must be installed in the
driver. Highlight the model number from
the Available Options list and click
Add. The optional tray will then be listed
in the Installed box, Paper Source Setting
list and the screen illustration will display
the 2nd tray.
8 - 13
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
Support
The Support Tab provides driver version information and setting information.
In addition there are links to the Brother Solution Center and Driver Update
Web sites.
Brother Solutions Center
The Brother Solutions Center is a Web site offering information about your
Brother product including FAQ’s, User Guides, Driver updates and Tips for
using your machine.
Web Update
Web Update checks the brother web site for updated drivers and automatically
downloads and updates the driver on your computer.
Check Setting
The Check Setting selection displays a list of your current drivers settings.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
8 - 14
Features in the Printer Driver (For Windows® 2000)
The Windows® 2000 Professional printer driver utilizes Microsoft’s uni-driver
architecture. The following section describes the driver features and selections
available for Windows® 2000.
General Tab
Printing Preferences
In the General tab, click the Printing Preferences... button to access the Layout
tab.
8 - 15
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
Layout Tab
*1
*2
*1 Orientation
Select the Orientation, which is how your document will be positioned on the
paper (Portrait or Landscape).
Portrait
Landscape
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
8 - 16
*2 Pages Per Sheet
You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The
image of each page will be reduced as needed to fit the paper.
2 in 1
4 in 1
Paper/Quality Tab
*1
*2
*1 Paper Source
Possible paper sources are: Automatically Select, Auto, Upper Paper Tray,
Lower Paper Tray (optional cassette #2) and Manual Feed Slot.
When “Automatically Select” is chosen, the DCP automatically will choose the
cassette with the appropriate size of paper.
Note
8 - 17
The paper size for each paper source must be set in the Device Settings tab for
the Automatically Select feature to work properly.
The “Auto” option is for machines that can automatically detect the size of paper
that is loaded in the paper source; Auto is not active for your DCP.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
*2 Media
For the best print quality, select the type of media you are using:
■ Regular
■ Thick Paper
■ Thicker Paper
■ Transparency
When using ordinary plain paper, select Regular. When using heavier weight
paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP
transparencies, select Transparency.
Advanced Options
Click the Advanced... button in the Paper/Quality tab to access the screen
below:
*1
*2
*3
*1 Paper /Output
Paper Size – Select the paper size of the document you are printing. This size
should be the same as the paper size that is set in your application software.
Copy Count – Type the number of copies you want.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
8 - 18
*2 Graphic
Print Quality – You can change the resolution as follows:
■ 600 × 600 dots per inch
■ 300 × 300 dots per inch
*3 Document Options
Advanced Printing Features – You can Enable or Disable Advanced Printing
Features from this selection. If you disable it, Page Order, Pages Per Sheet,
Copy and Collate will be disabled.
Halftoning – This selection is for changing the dither pattern to achieve the best
print results when printing graphics. The choices are as follows:
■ Auto Select
■ Super Cell
■ Dither 6 × 6
■ Dither 8 × 8
8 - 19
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
Device Settings Tab
Form To Tray Assignment – This selection assigns the paper size to each paper
source. For auto paper selection (Automatically Select) to work properly, the
paper size set for each source must match the actual size of paper loaded.
The available options are:
■ A4
■ A5
■ B5 (JIS)
■ Executive
■ Legal
■ Letter
Installable Options
Lower Tray – If an optional lower tray is installed, this selection must be set to
ON to enable access to the lower tray.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
8 - 20
9
Using the Windows®-Based
Brother MFL-Pro Control Center
9
Brother Control Center
The Brother Control Center is a software utility that pops up on the PC screen
whenever paper is placed in the automatic document feeder (ADF). This allows
you to quite easily, with very few mouse clicks, access the most frequently used
scanning applications. Using the Control Center eliminates the need to manually
launch the specific applications.
The Brother Control Center provides two categories of operations:
■ Scanning directly to a file, E-mail, word processor or graphic application of
choice
■ Copying
DCP-1400:
AutoLoad the Brother Control Center
The Control Center is initially configured to automatically load each time
Windows® is started. When the Control Center is loaded, the Control Center
icon will appear in the task bar. If you don’t want the Control Center to load
automatically, you can turn off AutoLoad.
If the Control Center
install this software.
icon does not appear in your task bar, you will have to
From the Start menu select Programs, Paper Port, and then double-click
Brother SmartUI PopUp.
9-1
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
How to Turn Off AutoLoad
1 Left-click the Control Center
icon, and then click Show.
2 When the Control Center icon appears, left-click the Smart Click
Control
Center button. A dialogue box with a check box labeled “AutoLoad Pop-up”
will appear:
3 Uncheck the AutoLoad Pop-Up option.
Using the Scan Keys
You can use the Scan keys on the control
panel to scan originals into your word
processing, graphics or E-mail
applications. The advantage of using the
Scan keys is that you avoid the mouse
clicks required to scan from your PC.
Using the Control Panel Keys
If you have connected a Macintosh, the control panel keys will not work with
your computer.
Before you can use the Scan keys on the control panel, you must have connected
the DCP to your Windows®-based PC and loaded the appropriate Brother
Drivers for your version of Windows®. When you are ready to use the Scan
keys, make sure the Brother Control Center application is running on your PC.
(For details about how to configure the Brother Control Center buttons to launch
the application of your choice using the Scan keys, see Brother Control Center
Features, Page 9-4 to 9-6.)
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
9-2
Scan Image
You can scan a picture into your graphics application for viewing and editing.
1 Place your original face up in the ADF, or face down on the scanner glass.
2 Press Scan Image.
The DCP will scan the original and send a color image to your graphics
application.
Scan/OCR
If your original is text, you can have it automatically converted by ScanSoft™
TextBridge® to an editable text file and then displayed in your word processing
application for further editing.
1 Place your original face up in the ADF, or face down on the scanner glass.
2 Press Scan/OCR.
3 The DCP will scan the original perform OCR in ScanSoft™ TextBridge® and
then display the result in your word processing application for viewing and
editing.
Scan to E-mail
You can scan an original into your E-mail application as a file attachment.
Although the Brother Control Center can be configured to send only black and
white or color file attachments at one time, you can easily change this setting.
(For details see Scan to E-mail, page 9-8 to 9-10.)
1 Place the original face up in the ADF, or face down on the scanner glass.
2 Press Scan to E-mail.
3 The DCP will scan the original, create a file attachment, and launch your E-mail
application, displaying the new message waiting to be addressed.
9-3
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
Brother Control Center Features
Auto Configuration
During the installation process the Control Center checks your system to
determine the default applications for E-mail, word processing and graphics
viewer/editor. For example, if you are using Outlook as your default E-mail
application, the Control Center automatically will create a link and a scanning
application button for Outlook.
You can change a default application by right-clicking any of the scan buttons
in the Control Center and selecting a different application. For example,
you can change a scan button from MS Word
to MS Word Pad
by changing the application that is listed for the Word Processor.
Scanning Operations
Scan to File—allows you to scan directly to a disk file with two mouse clicks.
You can change the file type, destination directory and file name, as needed.
Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or
text document directly into an E-mail application as a standard attachment. You
have the option of selecting the file type and resolution for the attachment.
Scan to Word Processor—enables you to scan a text document, run ScanSoft
TextBridge OCR and insert the text original (not graphic image) into a word
processing file with just two mouse clicks. You have the option of selecting the
destination word processing program, such as Word Pad, MS Word, Word
Perfect, etc.
Scan to Graphic Application—allows you to scan an image directly into any
graphic viewer/editor application. You can select the destination application,
such as MS Paint or Corel PhotoPaint.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
9-4
Copy Operations
Copy—allows you to use the PC and any Windows® printer driver for enhanced
copy functions. You can scan the page on the Brother DCP and print the copies
using any of the features of the Brother DCP printer driver—OR—you can
direct the copy output to any standard Windows® printer driver installed on the
PC.
Scanner Settings for Scan and Copy
When the Pop-Up screen is displayed, you can access the Scanner Settings
window.
Click the Smart Click
icon at the top right of the Brother Control
Center screen—OR—Click the Modify Settings… button on any of the
Configuration screens.
Global Settings
AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control
Center to load when you boot your computer.
9-5
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
Setting Up the Scanner Configurations
The Pop-Up application stores eight different scanning modes. Each time you
scan an original, you will choose the most appropriate scanning mode from the
following:
Faxing, Filing and Copying
Text for OCR
Photos
Photos (High Quality)
Photos (Quick Scan)
Custom
Draft Copy
Fine Copy
Each mode has its own set of stored settings. You can keep the factory default
settings or change them at any time:
Resolution—Select the scanning resolution you most frequently use.
Color Mode—From the pull-down list, select
Scan Size—From the pull-down list, select
Brightness—Slide the adjuster from 0% to 100%
Contrast—Slide the adjuster from 0% to 100%
Click OK to save your changes. If you make a mistake or later decide to return
to the original default setting, just click the Restore Defaults button when the
scanning mode is displayed.
To Access the Scanner Configuration Screen:
1 Place the original in the ADF.
2 Right-click the appropriate Control Center button to display Configurations…,
then click it. The configuration screen for that Control Center button will
appear.
3 To save your settings, press the OK button—OR—To return to the factory
default settings, press the Restore Defaults button.
Perform an Operation from the Control Center Screen
If you see this screen it means you left-clicked a button in the Control Center
window without first placing an original in the ADF.
Place the original in the Brother machine’s ADF, and then click OK to return to
the Control Center screen.
Note
If you want to scan the document from the scanner glass, please use Scan keys
on the control panel.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
9-6
Scan to File
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
9-7
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
Destination Folder
PaperPort Folder—Select this checkbox to scan the original into your
PaperPort folder.
Other Folder—Select this checkbox, to scan the original as another file type
and/or into another directory/folder.
File—If you selected Other Folder, from the pull-down list select the type of
file:
PaperPort Files (*.MAX)
Self Viewing Files (*.EXE)
PaperPort 5.0 Files (*.MAX)
PaperPort 4.0 Files (*.MAX)
PaperPort 3.0 Files (*.MAX)
Windows Bitmap (*.BMP)
PC Paintbrush (*.PCX)
Multi-page PCX (*.DCX)
JPEG Image Files (*.JPG)
TIFF-Uncompressed (*.TIF)
TIFF Group 4 (*.TIF)
TIFF Class F (*.TIF)
Multi-Page TIFF-Uncompressed (*.TIF)
Multi-Page TIFF Group 4 (*.TIF)
Multi-Page TIFF Class F (*.TIF)
PDF Files (*.PDF)
Portable Network Graphics (*.PNG)
FlashPix (*.FPX)
HFX Fax Files (*.HFX)
To Search your system for the directory and folder you want, click the
Browse… button. Click OK to save your settings.
Scan to E-mail
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
9-8
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
E-mail Application
E-mail Package—From the pull-down list, select your E-mail application.
E-mail Settings—Click the EMail Settings… button to set up links.
The Links Preferences window will appear:
File Attachments
Do not convert files—Click this checkbox if you do not want to change the file
type of attachments. The Conversion Options will not be available (grayed).
Convert MAX files only—Click this checkbox if you want to convert only
attachments that are PaperPort files.
Convert all files when possible—Click this checkbox if you want to change the
file type of all attachments.
9-9
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
Conversion Options
Format
Combine all files into one file when possible—Click this checkbox to combine
all files of the same type into one file.
(For Brother Color Models Only)
Convert non-image files to color—Click this checkbox to convert all files that
have been processed through OCR to color.
Show QuickSend Menu
Click this checkbox if you want the Select QuickSend Recipient window to be
displayed when you choose Scan to E-mail. This feature works only with MAPI
type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and
Eudora.
QuickSend List
You can create a list of Email names and addresses for quick selection.
To add a name(s) to your QuickSend list, click the New button. Your Email
phone book listing will be displayed, so you can select stored names or create
new ones:
Highlight the name(s) you want to add to your list, and then click the User
button. Click OK to return to the Link Preference window.
To remove a name from the QuickSend list, in the Link Preference window
highlight the name and click the Delete button.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
9 - 10
Scan to Word Processor
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
9 - 11
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
Word Processor
Word Processor—From the pull-down list, select the word processor you want
to use.
Click the Link Settings… button to display a screen to set up a link to the
version of OCR and document format that you want to use:
OCR Package—From the pull-down list, select TextBridge Classic OCR if you
want to use the OCR package that was installed with the Brother software.
Click the OCR Settings… button to choose how the OCR application will read
the pages you scan into your word processor application.
The Preferences window will appear:
Select your setting and click OK.
Auto Orientation—Check this checkbox if you want your word processor
application to read the page as it is set up.
Decolumnized Output—Check this checkbox if you want your word processor
application to read across the entire page from left to right.
Document Format—From the pull-down list, select the file format you want to
use for your word processor or text documents.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
9 - 12
User-Defined Button
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Target Application
Application—From the pull-down list, select the application you want to add to
this Pop-Up screen.
Click the Custom Link Settings… button to set up links for your user-defined
application.
9 - 13
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
Copy
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings... button.
Copy Settings
Brother DCP-1400
Copies—Enter the number of copies you want to print.
To change the copy options, click the Copy Options... button.
Click the OK button to save your Copy settings.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
9 - 14
10
Using ScanSoft™ PaperPort®
for Brother and ScanSoft™
TextBridge® (For Windows® Only)
10
Using ScanSoft™ PaperPort® and TextBridge®
ScanSoft™ Paper Port® for Brother is a document management application. You
will use PaperPort® to view incoming faxes and scanned documents. PaperPort®
has a sophisticated, yet easy-to-use, filing system that will help you organize
your documents. It allows you to combine or “stack” documents of different
formats for printing, faxing or filing. PaperPort® can be accessed through the
PaperPort® program group. See On-Line Documentation for Multi-Function
Link® Pro on the CD-ROM.
The complete ScanSoft™ PaperPort® Owner’s Manual, including ScanSoft™
TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This
chapter is only an introduction to the basic operations.
When you install Multi-Function Link® Pro, ScanSoft™ PaperPort® for Brother
and ScanSoft™ TextBridge® OCR are installed with it automatically.
To Uninstall PaperPort® and ScanSoft™ TextBridge
For Windows® 95/98/98SE, and Windows NT® Workstation 4.0, Windows® ME
and Windows® 2000 Professional:
Select Start, Settings, Control Panel, Add/Remove Programs and the Install/
Uninstall tab. Select PaperPort® from the list and click the Add/Remove button.
10 - 1
USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY)
Viewing Items in ScanSoft™ PaperPort® for Brother
PaperPort® provides several ways to view items: Desktop View displays a
thumbnail, a small graphic that represents each item in a Desktop or folder.
Items in the selected folder appear on the PaperPort® Desktop. You can see
PaperPort® items (MAX files) and non-PaperPort® items (files created using
other applications).
Non-PaperPort® items include an icon that indicates the application that was
used to create the item; a non-PaperPort® item is represented by a small
rectangular thumbnail and not an actual image.
Page View displays a close-up of a single page and you can open a PaperPort®
item by double-clicking on it. As long as you have the appropriate application
on your computer to display it, you can also double-click a non-PaperPort® item
to open it.
Destop View displays items
as thumbnails
Page View displays each item
as a full page
Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The
filing system consists of folders and items that you select to view in Desktop
View. An item can be a PaperPort® item or a non-PaperPort® item:
■ Folders are arranged in a “tree” structure in the Folder View. You use this pane
to select folders and view their items in Desktop View.
■ You can simply drag and drop an item onto a folder. When the folder is
highlighted, release the mouse button and the item is stored in that folder.
■ Folders can be “nested”—that is, stored in other folders.
■ When you double-click a folder, its items (both PaperPort® MAX files and other
files) appear on the Desktop.
■ You can also use Windows® Explorer to manage the folders and items shown in
Desktop View.
USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY)
10 - 2
Links to Many Other Applications
PaperPort® automatically recognizes many other applications on your computer
and creates a “working link” to them. The Link Bar at the bottom of Desktop
view shows icons of those linked applications. To use a link, drag an item onto
one of the icons to start the application represented by the icon. A typical use of
the Link Bar is to select an item and then fax it.
This sample Link Bar shows several applications with links to PaperPort®.
If PaperPort® does not automatically recognize one of the applications on your
computer, you can manually create a link using the Create New Link
command. (See PaperPort® Help for more information about creating new
links.)
Using ScanSoft™ TextBridge® OCR (Converting Image
Text to Text You Can Edit)
Software by:
ScanSoft™ TextBridge® OCR is automatically installed with PaperPort® when
you install Multi-Function Link® Pro on your computer.
PaperPort® can quickly convert the text on a PaperPort® item (which is really
just a picture of the text) into text that you can edit with a word processing
application. PaperPort® uses the optical character recognition application
ScanSoft™ TextBridge, which comes with PaperPort®—OR—PaperPort® uses
your application if it is already on your computer. You can convert the entire
item, or by using the Copy As Text command, you can select only a portion of
the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort®’s built-in
OCR application, or you can use your own OCR application.
Importing Items from Other Applications
In addition to scanning items, you can bring items into PaperPort® in a variety
of ways and convert them to PaperPort® (MAX) files in several different ways:
■ Print to the Desktop View from another application, such as Microsoft Excel.
■ Import files saved in other file formats, such as Windows® Bitmap (BMP) or
Tag Image File Format (TIFF).
10 - 3
USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY)
Exporting Items in Other Formats
You can export or save PaperPort® items in several popular file formats. For
Windows® 95/98/98SE, and Windows NT® Workstation Version 4.0,
Windows® 2000 Professional and Windows® ME, you can export formats BMP,
PCX, DCX, JPG, TIF, PDF, PNG, FPX, HFX, or self-viewing. For Windows®
3.1x, you can export file formats BMP, PCX, DCX, JPG, TIF, PDF, HFX and
GIF. For example, you could create a file for an Internet Web site and export it
as a JPEG file. Web pages often use JPEG files for displaying images.
Exporting an Image File
1 Select the Export command from the File pull-down menu in the PaperPort®
window. The Export ‘XXXXX’ As dialog box will be displayed.
2 Select the drive and directory where you want to store the file.
3 Enter the new file name and choose the file type or select a name from the File
Name text box. (You can scroll through the Directories and File Name listing
for prompting.)
4 Select the OK button to save your file, or Cancel to return to the PaperPort®
without saving it.
Accessing the Scanner
To choose the Brother MFL Pro® Color as your scanner driver, select it under
the “Select scanner”—OR—“Select source” option in your software.
From the PaperPort® window, select Acquire from the File drop-down menu or
select the TWAIN or Scan button. The Multi-Function Link® Pro Scanner
Setup dialog box will appear:
USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY)
10 - 4
Scanning an Image into Your PC
1 Insert document(s) face up in the ADF, or face down on the scanner glass.
2 Adjust the following settings, if needed, in the Scanner Setup window:
■ Resolution
■ Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256 color, 24 bit
color, 24 bit color (Fast))
■ Brightness
■ Contrast
■ Size
3 Select the Start button from the Scanner window.
When scanning is completed, close the scanner window. The PaperPort® screen
will appear showing the image you scanned highlighted in red.
Settings in the Scanner Window
Image
Resolution
Resolution: Select the scanning resolution from the Resolution drop down list.
Higher resolutions take more memory and transfer time, but can achieve a finer
scanned image.
When the setting is True Gray, 256 color and 24 bit color 200 × 100 dpi and
200 × 400 dpi is not available.
Scan Type
Black & White: Set the image Type to Black & White for text or line art. For
photographic images, set the image type to Gray (Error Diffusion) or True Gray.
Gray (Error Diffusion) is used for documents that contain photographic images
or graphics. (Error Diffusion is a method for creating simulated gray images by
placing black dots in a specific matrix instead of true gray dots.)
Colors: Choose either 256 Color, which scans up to 256 colors, 24-bit color,
which scans up to 16.8 million colors. Although using 24-bit color creates an
image with the most accurate colors, the image file will be approximately three
times larger than a file created with 256 Color.
Brightness
Brightness: Adjusting the brightness settings to obtain the best image. The
Brother Multi-Function Link® Pro offers 100 brightness settings (-50 to 50).
The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten
the image or to the left to darken the image. You can also type a value in the
box to set the settings.
10 - 5
USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY)
If the scanned image is too light, set a lower brightness value and scan the
document again.
If the image is too dark, set a higher brightness value and scan the document
again.
Contrast
The contrast setting is adjustable only when you have selected one of the gray
scale settings, but it is not available when Black & White is selected as the gray
Scale.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes
dark and light areas of the Image, while decreasing the contrast level (by
dragging the slidebar to the left) ravels more detail in gray areas. Instead of
using the slidebar, you can type a value in the box to set the contrast.
Custom
Size
Set the Size to one of the following:
■ Letter (8 1/2 × 11 in.)
■ A4 (210 × 297 mm.)
■ Legal (8 1/2 × 14 in.)
■ A5 (148 × 210 mm.)
■ B5 (182 × 257 mm.)
■ Executive (7 1/4 × 10 1/2 in.)
■ Business Card (60 × 90 mm.)
■ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.)
After you select a custom size, you can adjust the scanning area further by using
the left mouse button to drag the dotted outline of the scanning area. This is
required when you want to crop an image when scanning.
Business Card Size
To scan business cards, select the Business Card (60 × 90 mm.) size setting and
place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor or other
graphics application, you should try different settings for the contrast, mode and
resolution to see which settings best suit your needs.
USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY)
10 - 6
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version of the image will appear in the Scanning Area. This is only
a preview of the image so you can see how it will look. The PreScan button is
used to preview an image for cropping any unwanted portions from the image.
When you are satisfied with the preview, select the Start button to scan the
image.
1 Insert document face up in the ADF, or face down on the scanner glass.
2 Click the PreScan button:
The entire document will be scanned into the PC and will appear in the Scanning
Area of the Scanner window.
You can crop
the prescanned
image
3 To crop a portion of the document to be scanned, drag any side or corner of the
dotted outline in the Scanning Area with the left mouse button. Adjust the dotted
outline until it surrounds only the portion of the document you wish to scan.
4 Place the original face up in the ADF again, if you used the ADF in Step 1.
5 Adjust the settings for Resolution, Color Type (scan type), Brightness, Contrast,
and Size in the Scanner Setup window, as needed.
6 Select the Start button.
This time only the selected area of the document will appear in the PaperPort®
window.
7 In the PaperPort® window, use the options available in the Markups pull-down
menu and the Crop option in the Options pull-down menu to refine the image.
10 - 7
USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY)
11
Using Automatic E-Mail
Printing
11
For Windows® 95, 98, 98SE, Me Only
Main Features
■ You can use Automatic E-Mail Printing with other E-mail software:
Brother Automatic E-Mail Printing has some extra operations that other E-mail
software, such as Netscape Navigator™ or MS Internet Mail, do not support.
■ Automatic E-Mail Printing can be configured for a multiple user account:
In Brother Automatic E-Mail Printing you can set up more than one E-mail
account on a single PC so you can print E-mail in each account automatically.
■ Automatic access to your specifed POP3 server at the specifed time:
You can specify the time when the Brother Automatic E-Mail Printing
automatically accesses the server to check for new mail.
■ Provides an “In Memory” printer driver:
You can receive and print E-mail data at the same time, by searching for a
specified character string in the mail header. It allows you to see the sender,
subject and relevant part of the mail content.
Before You Use this Software
Please read
in the On-Line
Documentation on the CD-ROM. Check the online
README.WRI file in the root directory of the CD-ROM for lastminute important information and troubleshooting tips not
included in the On-Line Documentation.
To Access the On-Line Documentation
Note
After you have installed the Brother driver(s) for your model and operating
system, click View On-Line Documentation for operating instructions.
To Install Automatic E-mail Printing (Optional Application):
1 Insert MFL Pro CD-ROM into your CD-ROM drive.
2 Click on Install Software from the main CD-ROM screen.
3 Click Automatic E-mail Printing.
This is optional software and will not be required for printing and scanning
operations.
The “Automatic E-mail Print” option is NOT available for Windows NT ®4.0
and Windows® 2000 Professional.
USING AUTOMATIC E-MAIL PRINTING
11 - 1
12
Using the Brother DCP with
a New Power Macintosh®
G3, G4 or iMac™/iBook
12
Set up Your USB Equipped Apple® Macintosh®
G3,G4, iMac™ or iBook with
Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1
Note
Before you can connect the DCP to your Macintosh®, you must purchase a
USB cable that is no longer than 6 feet (1.8 meters).
To work with your DCP your USB Equipped Apple® Macintosh® must be set
up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 (The Brother Scanner Driver works
only with Mac OS 8.6/9.0/9.0.4/9.1)
Using Brother Printer Driver with Your Apple®
Macintosh®
To select the Printer:
1 From the Apple menu, open the Chooser.
2 Click HL-1200/MFL Pro icon. On the right side of the Chooser, click the printer
to which you want to print. Close the Chooser.
12 - 1
U S I N G T H E B R O T H E R D C P W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R I M A C ™/ I B O O K
To print the document:
3 From your Macintosh scanning application software such as Simple Text, click
File menu and select Page Setup. You can change the settings for Paper Size,
Orientation and Scaling, and then click OK.
4 From your Macintosh scanning application software such as Simple Text, click
File menu and select Print. Click Print to start printing.
Note
If you want to change Copies, Pages, Resolution, Paper Source and Media
Type, select your settings before clicking Print.
Option Setup allows you to select Duplex.
U S I N G T H E B R O T H E R D C P W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R I M A C ™/ I B O O K
12 - 2
Using Brother TWAIN Scanner Driver with
Your Apple® Macintosh®
The Brother DCP software includes a TWAIN Scanner driver for Macintosh®.
This Macintosh® TWAIN Scanner driver can be used with application that
supports the TWAIN specification. You can use PaperPort® for scanning.
12 - 3
U S I N G T H E B R O T H E R D C P W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R I M A C ™/ I B O O K
Accessing the Scanner
Run your PaperPort® software. You will see the PaperPort® icon in the upper
right corner of your screen. The first time you use the Brother TWAIN driver,
set it as the default by choosing the Select Source, and then click the PaperPort®
icon. Afterward, for each original you scan, choose Acquire Image by clicking
the PaperPort® icon. The Scanner setup dialog box will appear.
Scanning a Document into Your Macintosh G3, G4 or
iMac
1 Place the original in the ADF.
2 Adjust the following settings, if needed, in the scanner setup dialog box:
■ Resolution
■ Color Type
■ Brightness
■ Contrast
■ Scanning Area
3 Click Start.
When scanning is finished, the image will appear in your graphics application.
U S I N G T H E B R O T H E R D C P W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R I M A C ™/ I B O O K
12 - 4
Settings in the Scanner Window
Image
Resolution
Choose the scanning resolution from the Resolution pop-up menu. Higher
resolutions take more memory and transfer time, but can achieve a finer scanned
image. (Each model has different resolutions. See Specification.)
Scanning Area
Set the Size to one of the following:
■ Letter (8.5 × 11 inches)
■ A4 (210 × 297 mm)
■ Legal (8.5 × 14 inches)
■ A5 (148 × 210 mm)
■ B5 (182 × 257 mm)
■ Executive (7.25 × 10.5 inches)
■ Business Card (90 × 60 mm)
■ Custom (User adjustable from 0.35 × 0.35 inches to 8.5 × 14 inches)
After you choose a custom size, you can adjust the scanning area. Click and hold
the mouse button as you drag the mouse to crop the image.
Width:
Enter the width of the custom size.
Length: Enter the length of the custom size.
12 - 5
U S I N G T H E B R O T H E R D C P W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R I M A C ™/ I B O O K
Business Card Size
To scan business cards, select the Business Card size setting (90 × 60 mm) and
place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor or other
graphics application, it is a good idea to try different settings for the contrast,
mode and resolution to determine which settings look best.
Miscellaneous
Brightness
Adjust the brightness settings to obtain the best image. The Brother TWAIN
Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0,
representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten
the image or to the left to darken the image. You can also type a value in the box
to set the setting. Click OK.
If the scanned image is too light, set a lower brightness value and scan the
document again.
If the image is too dark, set a
higher brightness value and
scan the document again.
Contrast
The contrast setting is adjustable only when you have selected one of the gray
scale settings, but it is not available when Black & White is selected as the Gray
Scale.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes
dark and light areas of the Image, while decreasing the contrast level (by
dragging the slidebar to the left) reveals more detail in gray areas. Instead of
using the slidebar, you can type a value in the box to set the contrast. Click OK.
U S I N G T H E B R O T H E R D C P W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R I M A C ™/ I B O O K
12 - 6
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version will appear in the Scanning Area. This is only a preview of
the image, so you can see how it will look. The PreScan button is used to
preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click Start to scan the image.
1 Insert the original face up in the ADF.
2 Click PreScan.
The entire original will be scanned into your Macintosh G3 or iMac and will
appear in the Scanning Area of the Scanner dialog box:
3 To scan a portion of the
prescanned image, click and
drag the mouse to crop it.
4 Insert original in the ADF of the Brother DCP again.
5 Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,
Contrast, and Size in the Scanner Setup dialog box, as needed.
6 Click Start.
This time only the selected area of the original will appear in the Scanning Area.
7 Use your application software for editing and refining the image as usual.
12 - 7
U S I N G T H E B R O T H E R D C P W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R I M A C ™/ I B O O K
13 Optional Accessories
13
Paper Cassette #2 (Option)
You can purchase the Paper Cassette #2 accessory (LT400) to use as a third
paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m2) paper.
Paper Cassette #2:
Holds approx. 250 sheets of 20 lb. (75 g/m2) Letter/A4
paper
Basis Weight:
16 to 28 lb. (60 to 105 g/m2)
Caliper:
0.003 to 0.005 inches. (0.08 to 0.13 mm)
Moisture Content:
4% to 6% by weight
Smoothness:
100 to 250 (Sheffield)
We Recommend:
Cut sheet:
Xerox 4200DP 20 lb, Champion Paper One 20 lb,
Hammermill Laser Paper 24 lb
OPTIONAL ACCESSORIES
13 - 1
14
Troubleshooting and
Routine Maintenance
14
Troubleshooting
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the printer. Calls must be made from within that country.
Error Messages
As with any sophisticated office product, errors may sometimes occur. If this
happens, your DCP often identifies the problem and displays an error message.
The table below explains the most common error messages.
You can correct most problems by yourself. If you need additional help, call the
Brother fax-back system.
In USA:
1-800-521-2846
Error Messages
Error Message
Cause
Action
CHANGE DRUM
SOON
The drum unit is near the end of its
life.
Use the drum unit until you have a
print quality problem; then replace the
drum unit with a new one.
The drum counter was not reset.
1. Open the front cover, and then
press Clear Settings.
2. Press 1 to reset.
CHECK PAPER
CHECK PAPER
#1
CHECK PAPER
#2
The DCP is out of paper or paper is
not properly loaded in the paper
cassette.
Refill the cassette or remove the paper
and load it again.
CHECK SCAN
LOCK
The scanner lock is locked.
Release the scanner lock lever, and
then press Stop.
COOLING
DOWN
WAIT FOR A
WHILE
The temperature of the drum unit or
toner cartridge is too hot. The DCP
will pause its current print job and go
into cooling down mode. During the
cooling down mode, you will hear the
cooling fan running while the display
on the DCP shows COOLING
DOWN, and WAIT FOR A WHILE.
You must wait 20 minutes for it to
cool.
14 - 1
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Error Messages
Error Message
Cause
Action
COVER OPEN
PLS CLOSE
COVER
The front cover was not completely
closed.
Close the front cover for the drum
unit.
CHECK
ORIGINAL
Originals were not inserted or fed
properly, or original scanned from
ADF was longer than about 40 inches
(90cm).
See Original Jams and Paper Jams,
page 14-3.
MACHINE
ERROR XX
DCP has a mechanical problem.
Call Brother Customer Service:
In USA:
1-800-284-4329
In Canada:
1-877-BROTHER
In Montreal:
1-514-685-6464
OUT OF
MEMORY
DCP memory capacity has been
exceeded.
Turn off the power, and then turn it
back on. Data remaining in the
memory of the DCP will be deleted.
(May occur
when the DCP is
used as a
printer.)
• If you have installed the Windows®
driver, try again after setting the True
Type mode to “Print as Graphics” in
the PRINT menu of your application
software.
• Reduce the print resolution or reduce
the complexity of your document.
PLS OPEN
COVER
A page, piece of paper or paper clip,
etc. may be jammed inside the DCP.
Open the front cover. If you see any
jammed paper or other item, gently
pull it out, then close the front cover. If
the error message remains, open and
close the front cover again. If the DCP
cannot reset itself, it will display
MACHINE ERROR XX. Please call
Brother Customer Service and tell
them the DCP Error number at:
In USA:
1-800-284-4329
In Canada:
1-877-BROTHER
In Montreal:
1-514-685-6464
PAPER JAM
The paper is jammed in the DCP.
See page 14-3.
TONER EMPTY
Toner cartridge is not installed.
—OR—
Toner is used up and printing is not
possible.
Reinstall the toner cartridge.
—OR—
Replace the toner cartridge with a new
one.
(See page 14-17.)
TONER LOW
If the LCD shows TONER LOW,
you can still print.
But the toner is depleted and the DCP
is telling you that the toner will soon
run out.
Order a new toner cartridge now.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
14 - 2
Original Jams and Paper Jams
Based upon where the original or printed sheet is jammed, follow the
appropriate set of instructions to remove it.
Original is Jammed in the top of the ADF Unit
1 Remove any paper from the ADF
that is not jammed.
2 Lift the ADF cover.
3 Pull the jammed original out to the
left.
4 Close the ADF cover.
5 Press Stop.
ADF Cover
Original is Jammed inside the ADF Unit
1 Lift the document cover.
2 Remove any paper from the
ADF that is not jammed.
3 Lift the ADF unit.
4 Pull the jammed original out
ADF Unit
to the right.
5 Close the ADF unit.
6 Press Stop.
14 - 3
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Paper Jam
Before you can clear a paper jam error, you must find out where the paper is
stuck. See the following three types of paper jams.
WARNING
Do not use force to pull the jammed paper from the paper tray because you may
damage the DCP and cause toner to scatter on the next printed pages.
After you use the DCP, some internal parts are extremely HOT! When you open
the front, never touch the shaded parts shown in the following diagram.
Front view
Rear view
Paper is Jammed in the Paper Cassette
1 Pull the paper cassette out of the DCP.
2 Remove any crinkled sheets.
3 Adjust the guides to fit.
4 Press down on the paper to flatten it in the paper cassette.
5 Reinstall the paper cassette.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
14 - 4
Paper is Jammed near the Drum Unit
1 Open the front cover.
2 Remove the drum unit but do not force it if it cannot be removed easily.
Instead, pull the edge of the jammed paper from the paper cassette.
3 Gently pull out the jammed paper.
4 Reinstall the drum unit.
5 Close the front cover.
Paper is Jammed in the Fuser Unit
1 Open the rear cover.
2 Pull out the jammed paper. When you have
to pull paper out the back of the DCP, the
fuser may get dirty with toner powder and
cause the next printed page(s) to look
messy. Print a few copies of the test page
until the pages print clearly.
3 Close the rear cover.
14 - 5
TROUBLESHOOTING AND ROUTINE MAINTENANCE
If You Are Having Difficulty with Your DCP
If you think there is a problem with your DCP, make a copy first. If the copy
looks good, the problem is probably not your DCP. Check the chart below and
follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Copy Quality Difficulties
Vertical streaks appear in
copies.
Sometimes you may see vertical streaks on your copies. Either
the scanner or the primary corona wire for printing is dirty.
Clean them both. (See pages 14-14 and 14-16.)
General Printing Difficulties
The DCP does not print.
Check the following:
• The DCP is plugged in. (See page 2-8.)
• The toner cartridge and drum unit are installed properly.
(See page 2-4.)
• The interface cable is securely connected between the DCP
and computer. (See Quick Setup Guide.)
• Check to see if LCD is showing an error message. (See page
14-1 to 14-2.)
The DCP prints
unexpectedely or it prints
garbage.
Reset the DCP or unplug the electrical cord and plug it back
in. Check the primary settings in your application software to
make sure it is set up to work with your DCP.
The DCP cannot print full
pages of a document.
The DCP received a very complex print job and could not
process part of the page. This print may be solved in several
ways. If you are using Windows® 95/98/98SE/Me/2000
Professional or Windows NT® Workstation Version 4.0 with
the supplied printer driver, see the “Windows® Setup Printing
Difficulties” section. Try to reduce the complexity of your
document or reduce print resolution.
The DCP prints first couple
of pages correctly, then some
pages have text missing.
Your computer is not recognizing the printer’s input buffer
full signal. Please make sure to connect the printer cable
correctly.
The DCP cannot print full
pages of a document.
OUT OF MEMORY
message occurs.
Reduce the printer resolution. Reduce the complexity of your
document and try again. Reduce the graphic quality or the
number of font sizes within your application software.
My headers or footers appear
when I view my document on
the screen but do not show up
when I print them.
Most laser printers have a restricted area that will not accept
print. Usually these are the first two lines and last two lines,
leaves 62 printable lines. Adjust the top and bottom margins
in your document to allow for this.
Scanning Difficulties
TWAIN Errors appear while
scanning.
Make sure the Brother TWAIN Driver is selected as the
primary source. In PaperPort®, from the File menu select File,
select source, and then highlight the Brother TWAIN Driver
and click Select.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
14 - 6
DIFFICULTY
SUGGESTIONS
You see the “New Hardware
Found” message on your PC
screen (although you have
already installed the drivers
in Windows 95).
Click on “Do not install a driver. (Windows will not prompt
you again)” and click “OK”.
You see the “Update Device
Driver Wizard” or “Add New
Hardware Wizard” message
on your PC screen
(although you have already
installed the drivers in
Windows 95 or 98).
Follow the instructions from the installer, then click “Next”.
Click “Finish” when it appears on the screen.
“Unable to write to LPT1” or
“LPT1 already in use” Error
Message appears.
1.Make sure the DCP is on (plugged into the AC outlet) and
that it is connected directly to the computer using the
bundled IEEE-1284 bi-directional parallel cable. The cable
must not go through another peripheral device (such as a Zip
Drive, External CD-ROM Drive, or Switch box).
2.Make sure the DCP is not displaying an error message on
the LCD Display.
3.Make sure no other device drivers, which also communicate
through the parallel port, are running automatically when
you boot up the computer (such as, drivers for Zip Drives,
External CD-ROM Drive, etc.). Suggested areas to check:
(Load=, Run=command lines in the win.ini file or the Statup
Group)
4.Check with you computer manufacturer to confirm that the
computer’s parallel port settings in the BIOS are set to support
a bi-directional machine, i.e. (Parallel Port Mode – ECP)
Software Difficulties
“DCP is Busy” or “DCP
Connect Failure” Error
Message appears.
“DCP Connect Failure”
14 - 7
If the DCP is not connected to your PC and you have loaded
the Brother software, the PC will show “DCP Connect
Failure” each time you restart Windows®. You can ignore this
message or you can turn it off by deselecting the AutoLoad
PopUp check box in the Brother Control Center. (See How to
Turn Off AutoLoad, page 9-2.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
DOS Setup Printing Difficulties
I cannot print from my
application software.
Check that the DOS application software interface settings
match those of your printer. For example, if you are using a
parallel printer cable, you would probably set your DOS
software printer port to LPT1. Check for an error message on
the LCD.
The DCP prints, but it prints
incorrect information.
Sometimes it prints a couple
of characters and then ejects
the pages.
This is an indication that your application printer emulation
setting and the DCP’s printer emulation do not match.
Check your application software to make sure you selected
the correct printer driver. The DCP emulates HP LaserJet IIP.
Try setting the DCP to HP emulation in Remote Printer
Console and then select the HP LaserJet IIP printer in your
application software.
The DCP prints part of my
document but does not print
the last page (The LCD
shows REMAINED
DATA).
This is a common problem with database software and
spreadsheet software when they are not correctly set up. The
data has been sent to the printer but the printer did not receive
the Page Eject command. Press Reset to eject the page. Then
ask your software supplier how to add a Page Eject (or Form
Feed) command to the end of your print job.
How can I change the user
settings or default settings on
the DCP?
Use the Remote Printer Console (RPC) program.
Paper Handling Difficulties
The DCP does not load paper.
The LCD shows CHECK
PAPER or PAPER JAM.
Check to see if the CHECK PAPER or PAPER JAM
message appears on the LCD. If it is empty, load a new stack
of paper into the paper cassette. If there is paper in the paper
cassette, make sure it is straight. If the paper is curled, you
should straighten it. Sometimes it is helpful to remove the
paper, turn the stack over and put it back into the paper
cassette. Reduce the amount of paper in the paper cassette,
then try again. Check the manual feed mode is not selected in
the printer driver.
The DCP does not feed paper
from the manual feed slot.
Reinsert the paper firmly, load one sheet at a time. Make sure
that manual feed mode is selected in the printer driver.
How can I load envelopes?
You can load envelopes from the manual feed slot. Your
application software must be set up to print the envelope size
you are using. This is usually done in the Page Setup or
Document Setup menu of your software. Refer to your
software application manual.
What paper can I use?
You can use plain paper, envelopes, transparencies and labels
that are made for laser machines. (For information on paper
you can use, see Acceptable Paper, page 2-5.)
How can I clear paper jams?
See Paper Jam, page 14-4.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
14 - 8
DIFFICULTY
SUGGESTIONS
Print Quality Difficulties
Printed pages are curled.
Thin Paper (17lb-18.4lb) can cause this problem. Make sure
you select the Paper Type that suits the paper in your multipurpose sheet feeder. (See Paper Type, page 5-6 and 5-10 and
Media Type, page 8-4.)
Printed pages are smeared.
Rough surfaces or thick media can cause “smeared pages”
—OR—“the toner to smear.” Make sure you select the Paper
Type that suits the paper in your multi-purpose sheet feeder.
(See Paper Type, page 5-6 and 5-10 and Media Type, page 84.)
Printouts are too dark or light.
Adjust the print conditions in the Print Density setting. It has
been factory set to the middle position. (See Setting the Print
Density, page 4-2.)
Printed pages contain white
stripes.
You may fix this by wiping the scanner window with a clean
soft cloth. (See Routine Maintenance and Cleaning the Drum
Unit, on pages 14-14 and 14-16.) If you still see white stripes
or faint images and the LCD shows CHANGE DRUM
SOON, replace the drum unit with a new one. Check the
DCP’s environment. Conditions such as humidity and high
temperatures may cause this print defect to occur.
White Stripes or Faint
lmages
Printed pages are stained with
toner or have vertical stripes.
Dark Stripes or Toner
Stains
Printed pages have white
spots in black text and
graphic areas.
Clean the DCP’s interior and the primary corona wire of the
drum unit. (See Routine Maintenance and Cleaning the Drum
Unit, on pages 14-14 and 14-16.) Make sure that the tab of the
corona wire is at the Home ( ) position.
If after cleaning, you still see dark stripes or toner stains and
the LCD shows CHANGE DRUM SOON, replace the drum
unit with a new one.
Make sure that you use paper that meets the specifications.
Rough surface or thick media can cause the problem. If you
still see white spots and the LCD shows CHANGE DRUM
SOON, replace the drum unit with a new one. Check the
DCP’s environment; conditions such as high humidity may
cause this situation to occur.
White Spots
Toner scatters and stains the
printed page.
Scattering Toner
14 - 9
Adjust the print conditions in the Print Density setting.
Remove the drum unit and clean the DCP’s interior. (See
Routine Maintenance and Cleaning the Drum Unit, on pages
14-14 and 14-16.) Make sure that you use paper that meets
specifications. (See page 2-5.) If you still have scattered toner
and the LCD shows CHANGE DRUM SOON, replace the
drum unit with a new one. Check the DCP’s environment;
high temperature and high humidity may cause this condition
to occur.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
The whole page is printed
black.
Clean the DCP’s interior and the primary corona wire of the
drum unit. (See page 14-16.) Also, do not use heat sensitive
paper as it will cause this problem. After cleaning, if the
printed pages are still black or the LCD shows CHANGE
DRUM SOON, replace the drum unit with a new one. The
drum unit may be damaged.
Black Page
Nothing printed on the page.
Make sure that the toner cartridge is not empty. Wipe electric
terminals referring to Routine Maintenance and Cleaning the
Drum Unit, on pages 14-14 and 14-16. Make sure that a torn
piece of paper does not remain on the scanner window.
White Page
Printed pages are marked at
regular intervals.
Example of Regular
Marking
Printed pages are blurred at
the center or at either edge.
Blurred Page
Ghost images appear on
printed pages.
Markings may disappear by themselves. Try copying multiple
pages to clear this problem. Markings may occur if the DCP
has not been used for a long time. A possible cause is that the
surface of the drum is scratched. You must then replace the
drum unit with a new one. If the markings do not disappear, it
may be that the drum was marked or damaged by excessive
exposure to light. In this case, replace the drum unit with a
new one.
Certain environmental conditions such as humidity and high
temperatures may cause this condition to occur. Make sure the
DCP is placed on a flat, horizontal surface. Remove the drum
unit with the toner cartridge installed. Try rocking them from
side to side. You may clear a blurred page by wiping the
scanner windows with a clean soft cloth. (See Routine
Maintenance and Cleaning the Drum Unit, on pages 14-14
and 14-16.) If a blurred page occurs after cleaning and the
LCD shows CHANGE DRUM SOON, replace the drum unit
with a new one.
Adjust the print conditions by changing the Print Density
setting, page 4-2—OR—
Rough surfaces or thick media can cause a ghost image. Make
sure you select the Paper Type that suits the paper in your
multi-purpose sheet feeder. (See Paper Type, page 5-6 and
Media Type, page 8-4.)
Ghost Images
The drum unit is a consumable item and it is necessary to replace it periodically.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
14 - 10
Packing and Shipping the DCP
Whenever you transport the DCP, use the packing materials that came with your
DCP. If you do not pack the DCP correctly, you could void your warranty.
1 Unplug the DCP from the AC outlet.
WARNING
Do not unplug the DCP after a print job until you hear the final click.
2 Plug the DCP into the AC outlet again. And leave it for 5 seconds.
Lock the Scanner Lock
3 Push the blue
Scanner Lock Lever
up to lock the
scanner. This lever is
located on the rear
left underside of the
scanner cover.
Scanner Lock Lever
Lock
Unlock
Caution
If the message CHECK SCAN LOCK appears on the LCD, unlock the
scanner immediately, and then press Stop.
WARNING
Damage caused to your DCP by failure to lock the scanner before moving and
shipping will void your warranty.
14 - 11
TROUBLESHOOTING AND ROUTINE MAINTENANCE
4 Open the front cover.
5 Remove the drum unit.
Caution
Remove the drum unit and toner
cartridge assembly. Leave the toner
cartridge installed in the drum unit.
6 Place the drum unit and toner
cartridge assembly into the plastic bag and seal
the bag.
7 Close the front cover. Fold down the front output bin extension.
8 Wrap the DCP in the plastic bag and
place it in the original carton box with
the original packing material.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
14 - 12
9 Pack the drum unit, toner cartridge assembly parallel cable, AC cord and printed
materials in the original carton as shown below:
Note
If you are returning the DCP to Brother as part of the Exchange Service, pack
only the DCP. Keep all separate parts to use with your “Exchange” machine.
10 Close the carton and tape it shut.
14 - 13
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Routine Maintenance
Cleaning the Scanner
Unplug the DCP and lift the document cover. Clean the scanner glass and the
white film with isopropyl alcohol on a lint free cloth.
White Film
Document
Cover
Lift the ADF unit. Clean the white roller and the glass strip under the roller with
isopropyl alcohol on a lint-free cloth.
White Roller
Glass Strip
ADF Unit
If the screen still displays a scanner error, call Brother Customer Service for
assistance at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada), or
1-514-685-6464 (in Montreal).
TROUBLESHOOTING AND ROUTINE MAINTENANCE
14 - 14
Cleaning the Printer
Caution
■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack
the panel.
■ Do not use isopropyl alcohol to clean the scanner window or toner sensor.
■ Do not touch the scanner window with your finger.
■ The drum unit contains toner, so handle it carefully. If toner scatters and your
hands or clothes get dirty, immediately wipe it off or wash it with cold water.
1 Open the front cover.
2 Remove the drum unit assembly.
WARNING
Just after you have used the DCP, some internal parts of the DCP are extremely
HOT! When you open the front cover of the DCP, never touch the shaded parts
as shown in the diagram below.
Front view
3 Gently clean the scanner window by wiping with a clean soft dry cloth. Do not
use isoproply alcohol.
Scanner Window
14 - 15
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Cleaning the Drum Unit
We recommend placing the drum unit on a drop cloth or large disposable paper
to avoid spilling and scattering toner.
1 Clean the primary corona wire inside the drum unit by gently sliding the tab
from right to left several times.
2 Return the tab and snap it into the Home position ( ).
Corona Wire
Tab
Home Position (
)
Caution
If the tab is not at Home position ( ), printed pages may have vertical stripes.
3 Reinstall the drum unit into the DCP.
(See Replacing the Drum Unit, page 14-19.)
4 Close the front cover.
5 Plug in the power cord.
Replacing the Toner Cartridge
The DCP can print up to 6,000 pages using a high yield toner cartridge. When
the toner cartridge is running low, the LCD shows TONER LOW. The DCP is
supplied with a standard toner cartridge that must be replaced after
approximately 3,000 pages. Actual page count will vary depending on your
average document type (i.e., standard letter, detailed graphics).
Note
It is a good idea to keep a new toner cartridge ready for use when you see the
TONER LOW warning.
Discard the used toner cartridge according to local regulations. If you are not
sure of them, your local Sanitation Department. Be sure to seal the toner
cartridge tightly so toner powder does not spill out of the cartridge. When
discarding used toner cartridges, keep them separate from domestic garbage.
We recommend that you clean the DCP when you replace the toner cartridge.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
14 - 16
How to Replace the Toner Cartridge
WARNING
Just after you use the DCP, some internal parts of the DCP will be extremely
HOT! So, never touch the shaded parts shown in the illustration.
Front view
1 Open the front cover and pull out the drum unit.
Place the drum unit on a drop cloth or large piece of disposable paper to avoid
spilling and scattering the toner.
2 Hold down the lock lever on the right and pull the toner cartridge out of the drum
unit assembly.
Lock
Lever
Caution
Handle the toner cartridge carefully. If toner scatters on your hands or clothes,
immediately wipe it off or wash it with cold water.
3 Unpack the new toner cartridge. Place the used toner cartridge into the
aluminum bag and discard it according to local regulations.
14 - 17
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Caution
■ Wait to unpack the toner cartridge until immediately before you install it in the
DCP. If a toner cartridge is left unpacked for a long period of time, the toner life
is shortened.
■ You can use only a genuine Brother toner cartridge (TN-430 or TN-460), which
is specially formulated to ensure top print quality. Using another brand of toner
cartridge may void your DCP’s warranty. Warranty coverage does not apply to
problems caused by the use of 3rd party Toner, 3rd party Toner Cartridge or 3rd
party Drum unit.
4 Gently rock the toner cartidge from side
to side five or six times to distribute the
toner evenly inside the cartridge.
5 Remove the protective cover.
6 Insert the new toner cartridge in the
Drum Unit
drum unit until it clicks into place.
Toner Cartridge
7 Clean the primary corona
wire inside the drum unit by
gently sliding the blue tab
from right to left several
times. Return the blue tab to
the Home position ( )
before reinstalling the drum
unit assembly.
Corona Wire
Tab
Home Position (
TROUBLESHOOTING AND ROUTINE MAINTENANCE
)
14 - 18
8 Reinstall the drum unit and close the
front cover.
Replacing the Drum Unit
The DCP uses a drum unit to create print images on paper. If the LCD shows
CHANGE DRUM SOON, the drum unit is near the end of its life and it is time
to purchase a new one.
Even if the LCD shows CHANGE DRUM SOON, you may be able to continue
printing without having to replace the drum unit for a while. However, if there
is a noticeable deterioration in the output print quality (even before CHANGE
DRUM SOON appears), then the drum unit should be replaced. You should
clean the DCP when you replace the drum unit. (See page 14-16.)
Caution
When removing the drum unit, handle it carefully because it contains toner. If
toner scatters and your hands or clothes get dirty, immediately wipe it off or
wash it with cold water.
The drum unit is a consumable item, and it is necessary to replace it periodically.
There are many factors that determine the actual drum life, such as temperature,
humidity, type of paper and how much toner you use for the number of pages per print
job. The estimated drum life is up to 20,000 pages. The actual number of pages your
drum will print may be significantly less than these estimates. Because we have no
control over the many factors that determine the actual drum life, we cannot
guarantee a minimum number of pages that will be printed by your drum.
WARNING
Just after you have used the DCP, some
internal parts of the DCP are extremely
HOT! So please be careful.
Front view
14 - 19
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Follow these steps to replace the drum unit:
1 Open the front cover.
2 Remove the old drum unit. Place the drum
unit on a drop cloth or disposable paper to
avoid scattering toner.
3 Hold down the lock lever on the right and
pull the toner cartridge out of the drum unit
assembly. (See Replacing the Toner
Cartridge, page 14-16.)
Lock
Lever
Discard the used drum unit according to local regulations. If you are not sure of
them, call your local Sanitation Department. Be sure to seal the drum unit
tightly so toner powder does not spill out of the unit. When discarding used
drum units, keep them separate from domestic garbage.
4 Wait to unpack the new drum unit until immediately before installing it. Place the
old drum unit into the aluminium bag and discard it according to local regulations.
5 Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner
Cartridge, page 14-16.)
6 Reinstall the new drum unit, keeping the front cover open.
7 Press Clear Settings.
8 Press 1 and when the LCD shows
REPLACE DRUM?
ACCEPTED, and close the front cover.
1.YES
2.NO
Caution
If toner scatters and your hands or clothes get dirty, immediately wipe it off or
wash it with cold water.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
14 - 20
15 Important Information
15
Regulations and warnings
These notices are in effect on models sold and
used in the United States only.
If you experience trouble with DCP-1400, please contact a Brother Authorized
Service Center for information on service or repair.
If you are not able to solve a problem with your multi-function center, contact
Brother Customer Service. (See Brother Numbers, page i.)
WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
Laser Safety
This equipment is certified as a Class I laser product under the U.S. Department
of Health and Human Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and Safety Act of 1968. This
means that the equipment does not produce hazardous laser radiation.
Since radiation emitted inside the equipment is completely confined within
protective housings and external covers, the laser beam cannot escape from the
machine during any phase of user operation.
FDA Regulations
U.S. Food and Drug Administration (FDA) has implemented regulations for
laser products manufactured on and after August 2, 1976. Compliance is
mandatory for products marketed in the United States. The following label on
the back of the machine indicates compliance with the FDA regulations and
must be attached to laser products marketed in the United States.
Manufactured:
BROTHER CORP. (ASIA) LTD.
BROTHER BUJI NAN LING FACTORY
Gold Garden Industry, Nan Ling Village, Buji, Rong Gang, Shenzhen, China.
This product complies with FDA radiation performance standards,
21 CFR Subchapter J.
15 - 1
IMPORTANT INFORMATION
WARNING
Use of controls, adjustments or performance of procedures other than those
specified in this maanual may result in hazardous invisible radiation exposure.
Caution
Changes or modifications not expressly approved by Brother Industries, Ltd.
may void the user’s authority to operate the equipment.
Internal laser radiation
Max. Radiation Power
Wave Length
Laser Class
5 mW
760 - 810 nm
Class IIIb (Accordance with 21 CFR Part 1040.10)
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)
Responsible Party:
Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name:
DCP-1400
comply with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this
device must accept any interference received, including interference that may
cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equipment off and on, the user is encouraged to
try to correct the interference by one or more of the following measures:
■ Reorient or relocate the receiving antenna.
■ Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
IMPORTANT INFORMATION
15 - 2
Important
Changes or modifications not expressly approved by Brother Industries, Ltd.
could void the user’s authority to operate the equipment.
Industry Canada Compliance Statement
(For Canada Only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
Important – About the Interface Cable
A shielded interface cable should be used to ensure compliance with the limits
for a Class B digital device.
Warranty
You must use the IEEE-1284 shielded parallel cable provided by Brother
Industries, Ltd. (See Ordering Accessories and Supplies, page ii)
International ENERGY STAR®
Compliance Statement
As an ENERGY STAR® Partner, Brother Industries,
Ltd. has determined that product meets the
ENERGY STAR® guidelines for energy efficiency.
15 - 3
IMPORTANT INFORMATION
Important Safety Instructions
1
2
3
4
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use liquid or
aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product on an unstable cart, stand, or table. The product may
fall, causing serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are provided for
ventilation. To ensure reliable operation of the product and to protect it from
overheating, these openings must not be blocked or covered. The openings
should never be blocked by placing the product on a bed, sofa, rug, or other
similar surface; near or over a radiator or heater; or in a built-in wall unit or
cabinet without ventilation.
7 This product should be operated from the type of power source indicated on the
label. If you are not sure of the type of power available, consult your dealer or
local power company.
8 Use only the power cord supplied with this machine.
9 This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will fit into only a grounding-type power outlet.
This is a safety feature. If you are unable to insert the plug into the outlet, contact
your electrician to replace your obsolete outlet. Do not defeat the purpose of the
grounding-type plug, by using an adapter.
10 Do not allow anything to rest on the power cord. Do not place this product where
people can walk on the cord.
11 If an extension cord is used with this product, make sure that the total ampere
ratings on the products plugged into the extension cord do not exceed the
extension cord ampere rating. The total of all products plugged into the wall
outlet must not exceed 15 amperes (USA only).
12 Never push objects of any kind into this product through cabinet slots, since they
may touch dangerous voltage points or short out parts resulting in the risk of fire
or electric shock. Never spill liquid of any kind on the product.
13 This product must be installed near a power outlet that is easily accessible. In
case of emergencies, you must disconnect the power cord from the power outlet
in order to shut off power completely.
IMPORTANT INFORMATION
15 - 4
14 Unplug this product from the wall outlet and refer servicing to a Brother
Authorized Service Center under the following conditions:
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating instructions are
followed. Adjust only those controls that are covered by the operating
instructions. Improper adjustment of other controls may result in damage and
will often require extensive work by a qualified technician to restore the
product to normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance, indicating a need
for service.
15 Do not attempt to service this product yourself, as opening or removing covers
may expose you to dangerous voltage points and/or other risks, and may void
your warranty. Refer all servicing to a Brother Authorized Service Center. A list
of Brother Authorized Service Centers has been included for your convenience,
or you may contact Brother Customer Service numbers for your nearest Brother
Authorized Service Center. (See Brother Numbers, page i.)
16 To protect your product against power surges, we recommend the use of a power
protection device (Surge Protector).
17 When using your DCP basic, safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to persons, including the
following:
• Do not use this product near appliances that use water, a swimming pool
or in a wet basement.
• Use only the power cord indicated in this manual.
18 Brother cannot accept any financial or other responsibilities that may be the
result of your use of this information, including direct, special or consequential
damages. There are no warranties extended or granted by this document.
15 - 5
IMPORTANT INFORMATION
Trademarks
Brother is a registered trademark of Brother Industries, Ltd.
The Brother logo is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother Industries, Ltd.
© Copyright 1996–2001 Brother Industries, Ltd. All rights reserved.
TextBridge and PaperPort are registered trademarks of ScanSoft, Inc.
Windows and Windows NT, Microsoft, MS-DOS, Excel and Word are
registered trademarks of Microsoft in the U.S. and other countries.
NT is a trademark of Northern Telecom Limited.
Macintosh and Quick Draw are registered trademarks and iMac, iBook and
TrueType are trademarks of Apple Computer, Inc.
Centronics is a trademark of Genicom Corporation.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko
Epson Corporation.
Hewlett Packard is a registered trademark and HP LaserJet II, IIP, and IID are
trademarks of Hewlett-Packard Company.
IBM, IBM PC, and Proprinter are registered trademarks of International
Business Machines Corporation.
Hammermill copyplus white is a registered trademark of International Paper.
All other terms and brand and product names mentioned in this manual
are registered trademarks of their respective companies.
IMPORTANT INFORMATION
15 - 6
Glossary
G
ADF (Automatic Document Feeder) Originals can be placed in the ADF and scanned one
at a time automatically.
Automatic E-Mail Printing Software application that automatically prints incoming e-mail
messages on the DCP. (Instructions are on the CD-ROM).
beeper volume Volume setting for the beep when you press a key or make an error.
Brother Control Center A window that enables you to click on a button to choose the type of
scanning operation you want to perform. If you set up the Control Center window to load each
time you boot your PC, this window will appear each time you place an original in the ADF.
Brother Resource Manager The Brother Resource Manager application must be running for you
to use your DCP with your Windows® computer. Multi-Function Link® Pro Suite software and the
MFL Pro Suite Printer Driver automatically load the Resource Manager, as needed. The Resource
Manager allows the single bi-directional Parallel port on the machine to simulate a Communications
port for scanning and to simulate a Parallel port for Windows ® GDI printing.
Contrast A setting that compensates for dark or light originals, by lightening dark documents
or darkening light originals.
gray scale The shades of gray available for copying photographs.
LCD (liquid crystal display) The display screen on the DCP that shows interactive messages
during On-Screen Programming and defaults to the date and time when the DCP is idle.
Menu mode Programming mode for changing the settings of your DCP.
Multi-Function Link® Pro Suite software Turns your DCP into a printer and a scanner and
enables PC faxing using the DCP.
OCR (optical character recognition) The bundled ScanSoft® TextBridge® software
application converts an image of text to text that you can edit.
Photo A copy mode resolution setting that uses varying shades of gray for the best
representation of photographs.
scanning The process of sending an electronic image of an original paper document into your
computer.
ScanSoft® PaperPort® for Brother Document management application where you can view
received faxes and scanned originals.
ScanSoft® TextBridge® Optional Character Recognition (OCR) software that converts a
scanned image of text into text you can edit in your word processing application.
temporary settings You can select certain options for each copy you make without changing
the default settings. Temporary copy settings remain for 45 seconds after copying so you
won’t have to set them again for additional copies.
TrueType fonts The fonts that are used in the Windows ® operating systems. If you install the
Brother TrueType fonts, more types of fonts will be available for Windows ® applications.
G-1
GLOSSARY
S
Specifications
S
Product Description
Three performance modes are available for the 3in1 model DCP-1400: Copier,
Scanner and Printer.
Paper
Paper Specifications for the Cassette
Cut Sheet
Basis Weight:
16 to 28 lb. (60 to 105 g/m2)
Caliper:
0.003 to 0.005 inches. (0.08 to 0.13 mm)
Moisture Content:
4% to 6% by weight
Manual Feed Slot
Cut Sheet
Envelopes
Basis Weight:
16 to 43 lb.
(60 to 161 g/m2)
20 to 24 lb.
(75 to 90 g/m2)
Caliper:
0.003 to 0.008 inches.
(0.08 to 0.2 mm)
0.003 to 0.005 inches.
(0.084 to 0.14 mm)
Moisture Content:
4% to 6% by weight
4% to 6% by weight
Scanner
Document Size
ADF Width: 5.8" to 8.5" (148 mm to 216 mm)
ADF Length: 2.75" to 8.5" (70 mm to 216 mm)
Scanner Width: Max. 8.5" (216 mm)
Scanner Length: Max. 11.7" (297 mm)
Resolution
Up to 9,600 × 9,600 (interpolated)
Up to 600 × 2,400 (optical)
Scanning/Printing Width 8.2 inches (208 mm)
Automatic Document
Up to 50 sheets (26.4 lbs)
Feeder (ADF)
SPECIFICATIONS
S-1
Consumable Items
Toner cartridge Life Expectancy:
Up to 6,000 pages/high yield toner cartridges
Up to 3,000 pages/standard toner cartridges
(when printing letter size or A4 paper at 5% print coverage)
Toner life expectancy will vary depending upon the type of average print job.
Drum Unit Life Expectancy:up to 20,000 pages
There are many factors that determine the actual drum life, such as temperature,
humidity, type of paper, toner you use and number of pages per print job.
Electrical and Environment
Temperature
Humidity
Warm-Up
First Print
Power Source
Power Consumption
Noise
Dimensions
Weight
S-2
SPECIFICATIONS
Operating
50 - 90.5° F (10 - 32.5° C)
Storage
32 - 104° F (0 - 40° C)
Operating: 20 to 80% (without condensation)
Storage:
20 to 80% (without condensation)
Max. 25 seconds at 73.4° F (23° C)
15 seconds (using Letter size paper in multipurpose sheet feeder)
120V AC 50/60Hz (USA, Canadian Version
Only)
Average Operating (Copying): 350 W (25° C)
Peak:
940 W
Sleep Mode: 15 W or less
Stand by: 75 W or less (25° C)
Operating: 53 dB A or less
Stand by: 30 dB A or less
19.4 × 18 × 16.9 inches (492 × 456 × 429 mm)
35.2 lbs/(17 kg) (Without Carton)
Printer
Emulation
Brother Printing System for Windows® and
emulation mode of HP LaserJet IIP
(PCL level 4)
Printer Driver
Windows® 95/98/98SE/Me/2000 and Windows
NT® Workstation Version 4.0 driver supporting
Brother Native Compression mode and bidirectional capability
Apple® Macintosh® QuickDraw® Driver for
OS 8.5/8.51/8.6/9.0/9.0.4/9.1
Interface
Bi-directional parallel (IEEE-1284);
USB (Universal Serial Bus) 1.1
Memory Capacity
8 MB
Print Method
Electrophotography by semiconductor laser
beam scanning
Resolution
600 dots/inch
Print Quality
Normal printing mode
Economy printing mode (saves up to 50% of the
normal toner usage)
Print Speed
Up to 15 pages/minute (when loading letter size
paper from paper cassette)
TrueType Fonts on CD-ROM
35 TrueType compatible soft-fonts for Windows® on the bundled CD-ROM.
SPECIFICATIONS
S-3
Computer Requirements
Minimum System Requirements
Computer Platform
& Operating System Version
95, 98, 98SE
Pentium 75MHz
Me
Pentium 150MHz
NT Workstation 4.0
Pentium 75MHz
2000 Professional
Pentium 133MHz
XP*
Pentium 233MHz
®
Windows
Operating
Systems
Processor
Minimum Recommended Available Hard
Minimum Speed
RAM
RAM
Disk Space
®
24MB
32MB
32MB
64MB
50MB
64MB
128MB
OS 8.5 – 8.51 (Printing Only)
Apple
iMacTM/iBookTM/
G3/G4 Operating
Systems
OS 8.6 – 9.2
(Printing and Scanning)
All base models meet minimun requirements
Mac OS X v.10/10.1 (Printing Only)
®
®
NOTE: USB is not supported under Windows 95 or Windows NT 4.0
All registered trademarks referenced herein are the property of their respective companies.
Printer Driver and Scanner Driver can be downloaded from http://solutions.brother.com
Printer Driver can be downloaded from http://solutions.brother.com
S-4
SPECIFICATIONS
50MB
Parallel Interface
Interface Connector
Printer Side: Amphenol FCN-685J036-L/X or equivalent
A shielded cable should be used.
Pin Assignment
Pin No.
Signal
Direction
Pin No.
Signal
Direction
1
DATA STROBE
Input
19
0V(S.G.)
-
2
DATA 1
Input
20
0V(S.G.)
-
3
DATA 2
Input
21
0V(S.G.)
-
4
DATA 3
Input
22
0V(S.G.)
-
5
DATA 4
Input
23
0V(S.G.)
-
6
DATA 5
Input
24
0V(S.G.)
-
7
DATA 6
Input
25
0V(S.G.)
-
8
DATA 7
Input
26
0V(S.G.)
-
9
DATA 8
Input
27
0V(S.G.)
-
10
ACKNLG
Output
28
0V(S.G.)
-
11
BUSY
Output
29
0V(S.G.)
-
12
PE
Output
30
0V(S.G.)
-
13
SLCT
Output
31
INPUT PRIME
Input
14
AUTO FEED
Input
32
FAULT
Output
15
N.C.
-
33
N.C.
-
16
0V (S.G.)
-
34
N.C.
-
17
0V (S.G.)
-
35
N.C.
-
18
+5V
-
36
SLCT IN
Input
USB (Universal Serial Bus) Interface
Pin Assignment
Pin No.
Signal
1
Vol (+5V)
2
- Data
Serial Data -
3
+ Data
Serial Data +
4
Ground
TrueType Fonts on CD-ROM
35 TrueType compatible soft-fonts for Windows® on the bundled CD-ROM.
SPECIFICATIONS
S-5
Resident Fonts
The following bitmapped fonts are resident in the DCP.
Brougham 10 (12 point)
upright/normal
Brougham 12 (10 point)
upright/normal
Letter Gothic 16.66 (8.5 point)
upright/normal
(Portrait and Landscape are available for the above.)
Symbol Sets/Character Sets
*HP mode
• ISO14 JIS ASCII
• Roman 8
• ISO57 Chinese
• ISO Latin 1
• ISO11 Swedish
• (ECMA-94)
• HP Spanish
• ISO60 Norwegian 1
• ISO17 Spanish
• ISO61 Norwegian 2
• ISO10 Swedish
• ISO4 UK
• ISO16 Portuguese
• ISO25 French
• ISO84 Portuguese
• ISO69 French
• ISO85 Spanish
• HP German
• PC-8
• ISO21 German
• PC-8 D/N
• ISO15 Italian
• PC-8 Turkish
• ISO6 ASCII
• PC-850
• Legal
• PC-852
• ISO2 IRV
• PC-860
• PC-863
• PC-865
If you want to know which characters are in each symbol/character set, print the
CHARSETS.PRN file from “The Print Form” option in the Direct Access
Menu of the Remote Printer Console Program.
S-6
SPECIFICATIONS
The following table shows characters available only in the corresponding
character set. The numbers at the top of the table are code values with which
characters are to be replaced in the Roman 8 character set. For other characters,
see character set of Roman 8.
SPECIFICATIONS
S-7
Index
A
accessories and supplies ii
assembly and connections 2-4
drum unit assembly 2-4
loading paper 2-6
power cord and 3-prong plug 2-8
scanner lock 2-3
B
Brother
accessories and supplies ii
Customer Service i
fax-back system i
Frequently Asked Questions (FAQs) i
product support i
warranties
Canada vi
Notice-Disclaimer of Warranties iii
USA iv
Brother Control Center
using and configurating 9-1 to 9-14
C
cleaning (routine maintenance)
drum unit 14-16
printer 14-15
scanner 14-14
computer requirements S-4
connections
parallel 2-1, 7-1, S-5
USB 2-1, 12-1, S-5
control panel 1-2
copying 5-1
2 in 1 5-8
4 in 1 5-8
contrast 5-6
Copy Mode 5-7
default settings 5-9
enlarging 5-4
multiple 5-1, 5-2
I-1
INDEX
photographs 5-9
poster 5-8
quality 14-6
reducing 5-4
resolution (Copy Mode) 5-5
scannable area 5-1
single 5-1
sort 5-5
temporary settings 5-3
using ADF 5-1
using scanner glass 5-2
Customer Service i
D
DOS 6-1
driver
Macintosh
printers 12-1
scanner 12-3
drivers
Macintosh®
printer 12-1
Windows®
printer 7-1, 8-1
scanner 10-4
drum unit
replacing 14-19
E
envelopes
printing 2-7
sizes 2-5
error messages on LCD 14-1
CHECK PAPER 14-1
OUT OF MEMORY 5-2, 14-2
J
jams
paper 14-5
L
LCD (Liquid Crystal Display) 3-1
M
®
Macintosh G3, G4 or iMac™ 12-1
maintenance, routine 14-1, 14-14
manual feed slot 2-5, 2-7
multi-purpose sheet feeder 2-5, 2-6
O
OCR (ScanSoft™ TextBridge®) 10-1
Options key 5-5
P
packing list 2-1
paper
jams 14-4
loading 2-6
size and specifications 2-5, 4-1
printing 7-1
density 4-2
difficulties 14-6 to 14-10
driver 7-1
E-mail 11-1
emulation
Macintosh® 12-1
Windows® 7-1
envelopes 2-7
jams
original 14-3
paper 14-3
manual feed slot 2-7, 7-3
PC software settings 7-1
Reset key (clear printer memory) 7-7
resolution S-3
specifications S-1
speed S-3
thicker paper and card stock 7-5
transparencies 7-3
two-sided (manual duplexing) 7-2
programming at-a-glance 3-1
default settings 3-2
temporary settings 3-4
R
remote printer console 7-1
resolution
print S-3
scan 10-5
S
safety instructions 15-4
scanner drivers
Macintosh® 12-3
Windows® 10-1
Scanner Lock 2-3, 14-11
scanning (Windows®)
Scan Image 9-3
Scan to E-mail 9-3
Scan/OCR 9-3
shipping the machine 14-11
simultaneous printing/copying/scanning
7-6
software (Macintosh®)
Prescanning into Macintosh 12-7
printing with Brother driver 12-1
scanner settings 12-5
scanning with Brother TWAIN driver
12-3
software (Windows®)
Brother Control Center 9-1
for DOS users 6-1
PaperPort® for Brother 10-1
exporting an image file 10-4
prescanning an image 10-7
scanning into PC 10-4, 10-5
uninstall 10-1
viewing files 10-2
ScanSoft™ TextBridge® OCR 10-1
INDEX
I-2
T
toner cartridge
replacing 14-16, 14-17
Toner Save 4-2
transparencies 2-7
troubleshooting 14-1
difficulties with machine 14-6
copy quality 14-6
DOS setup 14-8
paper handling 14-8
printing 14-6, 14-9
scanning 14-6
software 14-7
error messages on LCD 14-1
jams 14-3 to 14-5
machine 14-1 to 14-2
V
volume, setting
beeper 4-1
W
warranties
Canada vi
Notice of Disclaimer iii
USA iv
World Wide Web i
I-3
INDEX
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and CANADA only. We
cannot recommend using them overseas because the power requirements of
your Digital Copier/Printer may not be compatible with the power available in
foreign countries. Using USA or CANADA models overseas is at your own
risk and will void your warranty.