Canon iR3225N Specifications

Reference Guide
Read this guide first.
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
ENGLISH
Contents
Before You Start Using This Machine
Installation Location and Handling …………………………………………………………1-2
Installation Precautions ………………………………………………………………………1-3
Avoid Installing the Machine in the Following Locations …………………………………1-4
Select a Safe Power Supply …………………………………………………………………1-7
Provide Adequate Installation Space ………………………………………………………1-8
Moving the Machine…………………………………………………………………………1-10
Handling Precautions ………………………………………………………………………1-11
Backing Up Data ……………………………………………………………………………1-14
Parts and Their Functions …………………………………………………………………1-16
External View ………………………………………………………………………………1-17
Internal View …………………………………………………………………………………1-19
Control Panel Parts and Functions ………………………………………………………1-20
Main Power and Control Panel Power ……………………………………………………1-22
How to Turn ON the Main Power …………………………………………………………1-23
Control Panel Power Switch ………………………………………………………………1-29
Shutting Down the Machine ………………………………………………………………1-30
What This Machine Can Do
What This Machine Can Do …………………………………………………………………2-2
Overview of the iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N …………………2-6
The Touch Panel Display ……………………………………………………………………2-7
Switching the Functions Indicated on the Touch Panel Display …………………………2-8
Various Touch Panel Display Screens ……………………………………………………2-11
Adding New Functions………………………………………………………………………2-13
Specifying Settings …………………………………………………………………………2-15
Functions That Conserve Power …………………………………………………………2-17
Checking, Changing, and Cancelling Print Jobs …………………………………………2-19
Displaying a Help Screen …………………………………………………………………2-22
Reading Messages from the System Manager …………………………………………2-25
Types of Message Boards …………………………………………………………………2-26
Other Useful Functions ……………………………………………………………………2-28
Basic Operations
Using the Touch Panel Display ……………………………………………………………3-2
Frequently Used Keys ………………………………………………………………………3-3
Touch Panel Key Display ……………………………………………………………………3-4
Adjusting the Brightness ……………………………………………………………………3-6
Entering Characters from the Touch Panel Display ………………………………………3-7
Entering Characters …………………………………………………………………………3-8
Values in Inches ……………………………………………………………………………3-10
Entering the Department ID and Password ………………………………………………3-11
Using a Login Service ………………………………………………………………………3-14
Placing Originals ……………………………………………………………………………3-19
Document Sizes ……………………………………………………………………………3-20
Orientation……………………………………………………………………………………3-21
Platen Glass …………………………………………………………………………………3-23
Feeder ………………………………………………………………………………………3-26
Making Prints Using the Stack Bypass ……………………………………………………3-29
Multifunctional Operations …………………………………………………………………3-42
Available Paper Stock ………………………………………………………………………3-44
Volume Adjustment …………………………………………………………………………3-46
Adjusting the Alarm and Monitor Volume …………………………………………………3-47
Tone Settings ………………………………………………………………………………3-48
Checking the Counter and Controller Version ……………………………………………3-51
Checking Job Status ………………………………………………………………………3-53
Checking Job Status from the System Monitor Screen …………………………………3-54
Checking Job Status from the Print Job Screen …………………………………………3-59
Job Details……………………………………………………………………………………3-61
Checking Copy/Print Job Details …………………………………………………………3-62
Checking Copy/Print Job Details from the System Monitor Screen ……………………3-63
Checking Copy/Print Job Details from the Print Job Screen ……………………………3-65
Printing the Copy/Print Log…………………………………………………………………3-67
Printing Copy/Print Log from the System Monitor Screen ………………………………3-68
Printing the Copy/Print Log from the Print Job Screen …………………………………3-70
Priority Printing ………………………………………………………………………………3-71
Selecting the Job for Priority Printing from the System Monitor Screen ………………3-72
Selecting the Job for Priority Printing from the Print Job Screen ………………………3-73
Optional Equipment
System Configuration ………………………………………………………………………4-2
Optional Equipment …………………………………………………………………………4-3
Sample System Configurations ……………………………………………………………4-6
System Options ………………………………………………………………………………4-8
Available Combination of Options …………………………………………………………4-15
Utilities ………………………………………………………………………………………4-21
Cassette Feeding Unit-Y3 …………………………………………………………………4-22
Parts and Their Functions …………………………………………………………………4-23
Optional Accessories ………………………………………………………………………4-24
Paper Deck-Q1 ………………………………………………………………………………4-25
Parts and Their Functions …………………………………………………………………4-26
Envelope Feeder Attachment-C2 …………………………………………………………4-27
Parts and Their Functions …………………………………………………………………4-28
Feeder (DADF-U1) …………………………………………………………………………4-29
Parts and Their Functions …………………………………………………………………4-30
Platen Cover Type M ………………………………………………………………………4-31
Parts and Their Functions …………………………………………………………………4-32
Finisher-S1/Puncher Unit-Q1/S1/T1 ………………………………………………………4-33
Parts and Their Functions …………………………………………………………………4-34
Finishing Modes ……………………………………………………………………………4-35
Finisher-AE1/Saddle Finisher-AE2/Puncher Unit-L1/N1/P1 ……………………………4-40
Parts and Their Functions …………………………………………………………………4-41
Finishing Modes ……………………………………………………………………………4-42
Inner 2 Way Tray-D1 ………………………………………………………………………4-47
Parts and Their Functions …………………………………………………………………4-48
Copy Tray-J1…………………………………………………………………………………4-50
Parts and Their Functions …………………………………………………………………4-51
Card Reader-C1 ……………………………………………………………………………4-52
Procedure before Using the Machine ……………………………………………………4-53
Procedure after Using the Machine ………………………………………………………4-54
Department ID Management ………………………………………………………………4-55
Flow of Additional Functions Operations …………………………………………………4-56
Changing the Password and Page Limit …………………………………………………4-59
Checking the Page Counts on a Control Card……………………………………………4-66
Checking and Printing Counter Information ………………………………………………4-67
Clearing Page Totals ………………………………………………………………………4-69
Accepting Print and Scan Jobs with Unknown IDs ………………………………………4-71
Additional Functions
What Are Additional Functions? ……………………………………………………………5-2
Additional Functions Settings Table ………………………………………………………5-5
Specifying Common Settings ………………………………………………………………5-25
Initial Function at Power ON ………………………………………………………………5-26
Default Display after Auto Clear……………………………………………………………5-31
Display the Remaining Paper Message …………………………………………………5-33
Inch Entry ……………………………………………………………………………………5-34
Auto Paper Selection/Auto Drawer Switching ……………………………………………5-35
Designating the Envelope Type ……………………………………………………………5-37
Identifying the Type of Paper in a Paper Source…………………………………………5-38
Paper Select Screen Priority ………………………………………………………………5-40
Energy Consumption in the Sleep Mode …………………………………………………5-41
Distinguishing LTRR and STMT Originals ………………………………………………5-43
Output Tray Designation ……………………………………………………………………5-44
Setting the Printing Priority …………………………………………………………………5-47
Image Form …………………………………………………………………………………5-48
Storing an Image Form ……………………………………………………………………5-49
Checking Image Form Details ……………………………………………………………5-52
Erasing an Image Form ……………………………………………………………………5-53
User-Defined Text for Page Numbers and Watermarks ………………………………5-54
Registering User-Defined Text ……………………………………………………………5-55
Editing User-Defined Text …………………………………………………………………5-56
Erasing User-Defined Text …………………………………………………………………5-57
Standard Paper for the Stack Bypass ……………………………………………………5-58
Setting the Speed or Print Side Priority …………………………………………………5-61
Standard Local Print Settings………………………………………………………………5-63
Changing the Language Shown on the Touch Panel Display …………………………5-65
Reversing the Contrast of the Touch Panel Display ……………………………………5-66
Alternating the Print Output (Offset Jobs)…………………………………………………5-67
Inserting a Job Separation Sheet between Print Jobs …………………………………5-68
Inserting a Job Separation Sheet between Copy Sets …………………………………5-70
Job Duration Display ………………………………………………………………………5-72
Number of Copies/Wait Time Status Display ……………………………………………5-73
Setting an Output Tray to Hold Different Paper Sizes …………………………………5-74
Clean the Original Scanning Area Prompt ………………………………………………5-75
Data Compression Ratio for Remote Scans ……………………………………………5-76
Setting the Gamma Value for Remote Scans ……………………………………………5-77
Limiting Functions …………………………………………………………………………5-78
Returning the Common Settings to Their Defaults ………………………………………5-79
Timer Settings ………………………………………………………………………………5-80
Current Time Adjustment …………………………………………………………………5-81
Auto Sleep Time ……………………………………………………………………………5-82
Auto Clear Time ……………………………………………………………………………5-83
Time Until Unit Quiets Down ………………………………………………………………5-84
Daily Timer Settings…………………………………………………………………………5-85
Adjusting the Machine ………………………………………………………………………5-86
Zoom Fine Adjustment ……………………………………………………………………5-87
Saddle Stitch Staple Repositioning ………………………………………………………5-88
Saddle Stitch Position Adjustment…………………………………………………………5-89
Creep (Displacement) Correction Adjustment ……………………………………………5-90
Automatic Gradation Adjustment …………………………………………………………5-91
Exposure Recalibration ……………………………………………………………………5-93
Adjusting the Secure Watermark Mode Settings…………………………………………5-94
Automatic Feeder Cleaning ………………………………………………………………5-100
Security
Specifying the System Manager Settings …………………………………………………6-2
Department ID Management ………………………………………………………………6-5
Registering the Department ID, Password, and Page Limit ……………………………6-7
Changing the Password and Page Limit …………………………………………………6-12
Erasing the Department ID and Password ………………………………………………6-15
Checking and Printing Counter Information ………………………………………………6-17
Clearing Page Totals ………………………………………………………………………6-19
Accepting Print and Scan Jobs with Unknown IDs ………………………………………6-20
Remote UI ……………………………………………………………………………………6-22
Device Information Settings ………………………………………………………………6-24
Clearing the Message Board ………………………………………………………………6-26
Auto Online/Offline …………………………………………………………………………6-27
Auto Online …………………………………………………………………………………6-28
Auto Offline …………………………………………………………………………………6-29
Current Date and Time ……………………………………………………………………6-30
License Registration ………………………………………………………………………6-33
Setting System Monitor Screen Restrictions ……………………………………………6-36
Restricting Access to the System Monitor Screen ………………………………………6-37
Setting to Allow Secured Printing from the System Monitor Screen …………………6-38
Setting to Display Job Logs from the System Monitor Screen …………………………6-39
MEAP Settings ………………………………………………………………………………6-41
Use HTTP Server ……………………………………………………………………………6-42
Printing Installed Application Information …………………………………………………6-44
Copy Set Numbering Options………………………………………………………………6-47
Displaying the Current Department ID/User Name………………………………………6-50
USB Settings…………………………………………………………………………………6-51
Using a USB Device…………………………………………………………………………6-52
Specifying Device Information Delivery Settings…………………………………………6-53
Registering/Deleting/Printing Delivery Destinations ……………………………………6-56
Registering Delivery Destinations …………………………………………………………6-57
Confirming Delivery Destination Settings …………………………………………………6-60
Deleting a Delivery Destination ……………………………………………………………6-61
Printing the Delivery Destinations …………………………………………………………6-62
Setting Automatic Delivery …………………………………………………………………6-63
Setting Manual Delivery ……………………………………………………………………6-67
Restricting the Reception of Device Information …………………………………………6-69
Restoring Device Information ………………………………………………………………6-70
Restricting the Type of Information That Is Updated ……………………………………6-71
Checking/Printing the Communication Log ………………………………………………6-73
Checking the Communication Log…………………………………………………………6-74
Printing the Communication Log …………………………………………………………6-75
Initializing All Data/Settings ………………………………………………………………6-77
Setting the Display Method When Entering a Password ………………………………6-80
Setting the Secure Watermark Mode ……………………………………………………6-81
Forced Secure Watermark …………………………………………………………………6-82
Printer Driver Secure Watermark …………………………………………………………6-87
Specifying Encrypted Secured Printing Settings…………………………………………6-92
Setting to Receive Only Encrypted Secured Print Jobs …………………………………6-93
Detecting and Installing Drivers that Support Functions Specified on the Machine into
Your Computer …………………………………………………………………………6-94
Specifying Settings for All User Inboxes …………………………………………………6-95
Setting the Time until Documents Are Automatically Erased …………………………6-96
Printing upon Storing from the Printer Driver ……………………………………………6-97
Restricting Printer Jobs ……………………………………………………………………6-98
Storing/Editing Irregular Paper Types ……………………………………………………6-99
Storing Irregular Paper Types ……………………………………………………………6-100
Editing Irregular Paper Types ……………………………………………………………6-102
Erasing Irregular Paper Types ……………………………………………………………6-104
chapter
Before You Start Using This Machine
This category describes what you should know before using the machine.
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Before You Start Using This Machine
Installation Location and Handling
This section describes precautions for installation location and handling. We recommend that you
read this section prior to using this machine.
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Installation Location and Handling
1
Before You Start Using This Machine
Installation Precautions
Installation Precautions
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Before You Start Using This Machine
Avoid Installing the Machine in the Following Locations
Avoid locations subject to temperature and humidity extremes, whether low or
high.
For example, avoid installing the machine near water faucets, hot water heaters, humidifiers, air
conditioners, heaters, or stoves.
Avoid installing the machine in direct sunlight.
If this is unavoidable, use curtains to shade the machine. Be sure that the curtains do not block the
machine's ventilation slots or louvers, or interfere with the electrical cord or power supply.
Avoid poorly ventilated locations.
This machine generates a slight amount of ozone during normal use. Although sensitivity to ozone
may vary, this amount is not harmful. Ozone may be more noticeable during extended use or long
production runs, especially in poorly ventilated rooms. It is recommended that the room be
appropriately ventilated, sufficient to maintain a comfortable working environment, in areas of
1-4
Avoid Installing the Machine in the Following Locations
machine operation.
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Before You Start Using This Machine
Avoid locations where a considerable amount of dust accumulates.
Avoid locations where ammonia gas is emitted.
Avoid locations near volatile or flammable materials, such as alcohol or paint
thinner.
Avoid locations that are subject to vibration.
For example, avoid installing the machine on unstable floors or stands.
Avoid exposing the machine to rapid changes in temperature.
Avoid Installing the Machine in the Following Locations
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1
Before You Start Using This Machine
If the room in which the machine is installed is cold but rapidly heated, water droplets (condensation)
may form inside the machine. This may result in a noticeable degradation in the quality of the copied
image, the inability to properly scan an original, or the copies having no printed image at all.
Avoid installing the machine near computers or other precision electronic
equipment.
Electrical interference and vibrations generated by the machine during printing can adversely affect
the operation of such equipment.
Avoid installing the machine near televisions, radios, or similar electronic
equipment.
The machine might interfere with sound and picture signal reception. Insert the power plug into a
dedicated power outlet, and maintain as much space as possible between the machine and other
electronic equipment.
Do not remove the machine's leveling feet.
Do not remove the machine's leveling feet after the machine has been installed. If you put weight on
the front of the machine while the drawers or units within the machine are pulled out, the machine
may fall forward. To prevent this from happening, make sure that the machine's leveling feet are in
place.
1-6
Avoid Installing the Machine in the Following Locations
1
Plug the machine into a 220 - 240 V AC outlet.
Make sure that the power supply for the machine is safe, and has a steady
voltage.
Do not connect other electrical equipment to the same power outlet to which
the machine is connected.
Do not connect the power cord to a multiplug power strip, as this may cause a
fire or electrical shock.
The power cord may become damaged if it is often stepped on or if heavy
objects are placed on it. Continued use of a damaged power cord can lead to
an accident, such as a fire or electrical shock.
Select a Safe Power Supply
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Before You Start Using This Machine
Select a Safe Power Supply
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Before You Start Using This Machine
Provide Adequate Installation Space
Provide enough space on each side of the machine for unrestricted operation.
No option is attached.
The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N),
Finisher-S1, and Paper Deck-Q1 are attached.
The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N), Saddle
1-8
Provide Adequate Installation Space
Finisher-AE2, Puncher Unit-L1, Buffer Pass Unit-E2, and Paper Deck-Q1 are attached.
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Before You Start Using This Machine
Provide Adequate Installation Space
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1
Before You Start Using This Machine
Moving the Machine
If you intend to move the machine, even to a location on the same floor of your
building, contact your local authorized Canon dealer beforehand. Do not
attempt to move the machine yourself.
1-10
Moving the Machine
1
Do not attempt to disassemble or modify the machine.
Some parts inside the machine are subject to high-voltages and temperatures.
Take adequate precautions when inspecting the inside of the machine. Do not
carry out any inspections not described in this manual.
Be careful not to spill liquid or drop any foreign objects, such as paper clips or
staples inside the machine. If a foreign object comes into contact with
electrical parts inside the machine, it might cause a short circuit and result in a
fire or electrical shock.
If there is smoke, or unusual noise, immediately turn the main power switch
OFF, disconnect the power cord from the outlet, and call your local authorized
Canon dealer. Using the machine in this state may cause a fire or electrical
shock. Also, avoid placing objects around the power plug so that the machine
can be disconnected whenever necessary.
Handling Precautions
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Before You Start Using This Machine
Handling Precautions
1
Before You Start Using This Machine
Do not turn the main power switch OFF or open the front covers while the
machine is in operation. This might result in paper jams.
Do not use flammable sprays, such as spray glue, near the machine. There is a
danger of ignition.
This machine generates a slight amount of ozone during normal use. Although
sensitivity to ozone may vary, this amount is not harmful. Ozone may be more
noticeable during extended use or long production runs, especially in poorly
ventilated rooms. It is recommended that the room be appropriately ventilated,
sufficient to maintain a comfortable working environment, in areas of machine
operation.
For safety reasons, turn OFF the control panel power switch of the machine
when it will not be used for a long period of time, such as overnight. As an
added safety measure, turn OFF the main power switch, and disconnect the
power cord when the machine will not be used for an extended period of time,
such as during consecutive holidays.
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Handling Precautions
1
Before You Start Using This Machine
Use a modular cable that is shorter than three metres.
Handling Precautions
1-13
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Before You Start Using This Machine
Backing Up Data
Data such as the Address Book and Additional Functions settings are stored on the internal hard disk
of the machine.
Please regularly back up your important data, as it is possible that a malfunction in the hard disk may
cause received data and stored data to be lost.
Please note that Canon will not be held responsible for any damages caused by the loss of data.
The data that can be backed up is indicated below.
Address Book, Additional Functions settings, forwarding settings, Mail Box
function data (User Inbox data, forms for the Form Composition mode)
For information on backing up (exporting) this data, see the Remote UI Guide.
Data that can be backed up using the Device Information Delivery Settings
mode
You can perform temporary backing up of your data by delivering data registered in the machine to
other client machines. For information on the Device Information Delivery Settings mode, see
"Security(p.6-1)."
Data relating to MEAP
License files for MEAP applications
For information on backing up (downloading) license files, see the MEAP SMS Administrator Guide.
User authentication information registered for the Local Device Authentication system of SSO-H
(Single Sign-On H)
For information on backing up (exporting) user authentication information, see the MEAP SMS
Administrator Guide.
Data stored by MEAP applications
You may be able to back up data stored by MEAP applications, depending on the application. For
1-14
Backing Up Data
more information, see the documentation for each MEAP application.
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Before You Start Using This Machine
Remark
If your machine is not connected to a network, it is
recommended that you print and store important
information such as the Address Book. See the
Sending and Facsimile Guide.
Backing Up Data
1-15
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Before You Start Using This Machine
Parts and Their Functions
This section provides you with the names and functions of all the parts on the outside and inside of
the main unit, control panel, and the touch panel display. An illustration of the machine with some
optional equipment attached to it is also provided. For more information on optional equipment, parts
and their functions, see "Optional Equipment(p.4-1)."
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Parts and Their Functions
1
Before You Start Using This Machine
External View
The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N) and
Cassette Feeding Unit-Y3 are attached.
1 Feeder (DADF-U1) (Optional)
Originals placed in the feeder are
automatically fed sheet by sheet to the platen
glass for scanning. The feeder also
automatically turns over two-sided originals to
make two or one sided copies. The feeder
(DADF-U1) is standard-equipped for the
iR3245N/iR3235N/iR3225N.
2 Control Panel
Includes the keys, touch panel display, and
indicators required for operating the machine. (See
"Control Panel Parts and Functions(p.1-20).")
3 Main Unit's Right Cover
Open this cover when clearing a paper jam
inside the main unit.
4 Stack Bypass
Use the stack bypass to feed paper manually,
and for loading nonstandard paper stock, such
as envelopes. (See "Basic Operations(p.3-1).")
5 Main Power Switch
Press to the "I" side to turn the power ON. (See
"Main Power and Control Panel Power(p.1-22).")
6 Paper Drawer's Right Cover
Open this cover when clearing a paper jam in
Paper Drawers 1 and 2.
7 Paper Drawer 2
Holds up to 550 sheets of paper (80 g/m2).
8 Paper Drawer 1
Holds up to 550 sheets of paper (80 g/m2).
External View
1-17
1
9 Output Tray
Prints and copies are output to this tray.
Before You Start Using This Machine
11 Test Button
Press this button to periodically test the circuit
breaker.
Remark
For more information on the optional equipment parts
and their functions, see "Optional Equipment(p.4-1)."
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External View
10 Output Paper Tray Guide
Tilt the output paper tray guide up to prevent
output papers from falling down.
12 Breaker
Detects excess current or leakage current.
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Before You Start Using This Machine
Internal View
The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N) and
Cassette Feeding Unit-Y3 are attached.
1 Platen Glass
Use the platen glass when scanning books,
thick originals, thin originals, transparencies,
etc.
2 Fixing Unit's Upper Cover
Open this cover to clear a paper jam in the
fixing unit.
3 Duplexing Unit
Pull out the duplexing unit to clear a paper
jam.
4 Toner Supply Port Cover
Open this cover to replace the toner cartridge.
5 Toner Cartridge
When toner runs out, pull out the toner
cartridge, and replace it with a new one. Toner
cartridges are sold separately (not standard
equipment).
Internal View
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Before You Start Using This Machine
Control Panel Parts and Functions
1
Control Panel Power Switch (Sub Power
Supply)
Press to turn the control panel ON or OFF.
When the control panel power switch is held
for more than three seconds, it initiates the
Shutdown mode. (See "Shutting Down the
Machine(p.1-30).") When turned OFF, the
machine is in the Sleep mode.
2 Counter Check key
Press to display the copy and print count totals
on the touch panel display.
3 Stop key
Press to stop a job in progress, such as a
scan, copy, or fax (scanning only) job.
4 Start key
Press to start an operation.
5 Main Power Indicator
Lights when the main power is turned ON.
6 Error Indicator
Flashes or lights if there is an error in the
machine. When the Error indicator flashes,
follow the instructions that appear on the touch
panel display. When the Error indicator
maintains a steady red light, contact your local
authorized Canon dealer.
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Control Panel Parts and Functions
9 Numeric keys
Press to enter numerical values.
8 Clear key
Press to clear entered values or characters.
10 ID (Log In/Out) key
Press when setting or enabling Department ID
Management.
11 Fax Volume Settings Key
Press to display the screen for adjusting
settings such as the transmission volume and
fax sending/receiving alarm volume.
12 Brightness Adjustment Dial
Use to adjust the brightness of the touch panel
display.
13 Additional Functions key
Press to specify additional functions.
14 Help key
Press to display explanations and instructions
of modes or functions on the touch panel
display.
15 Reset key
Press to restore the standard settings of the
machine.
16 Touch Panel Display
The settings screen for each function is shown
on this display.
17 Edit Pen
Use when operating the touch panel display,
such as to enter characters. If you lose the edit
pen, contact your local authorized Canon
dealer. Do not use an object with a sharp end
on the control panel, such as a pencil or
ballpoint pen, in place of the edit pen.
Control Panel Parts and Functions
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Before You Start Using This Machine
7 Processing/Data Indicator
Flashes or blinks green when the machine is
performing operations, and maintains a steady
green light when fax data is stored in memory.
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Before You Start Using This Machine
Main Power and Control Panel Power
The machine is provided with two power switches, a main power switch and a control panel power
switch, as well as a breaker that detects excess current or leakage current.
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Main Power and Control Panel Power
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Before You Start Using This Machine
How to Turn ON the Main Power
This section explains how to turn ON the main power.
1. Make sure that the power plug is firmly inserted into the power outlet.
Do not connect or disconnect the power cord with wet hands, as this may result in electrical shock.
2. Press the main power switch to the "I" side. The main power switch is
located on the right side of the machine.
The main power indicator on the control panel lights when the main power switch is turned
ON.
If the main power indicator on the control panel does not light even though the main power switch is ON,
be sure to check the breaker to see if it is OFF.
3. The screens shown below are displayed while the system software is
loading.
●
If login authentication by a login service (SSO-H (Single Sign-On H)) is not set, and an
application other than MEAP is selected as the initial function in Common Settings (from the
Additional Functions screen):
●
If login authentication by a login service (SSO-H) is not set, and MEAP is selected as the
initial function in Common Settings (from the Additional Functions screen):
●
If login authentication by a login service (SSO-H) is set:
How to Turn ON the Main Power
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Before You Start Using This Machine
If login authentication by a login service (SSO-H (Single Sign-On H)) is not set,
and an application other than MEAP is selected as the initial function in
Common Settings (from the Additional Functions screen):
The Start Up screen is displayed until the machine is ready to scan.
If a message is displayed on the touch panel display, proceed to step 4.
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How to Turn ON the Main Power
1
The screen below is displayed when the machine is ready to scan.
In the case above, the standard settings are selected.
The standard copy settings are:
Copy
Ratio:
1:1 (100%)
Paper
Auto Paper Selection
Selection:
Copy
Automatic Exposure Adjustment
Exposure:
Copy
Quantity:
1
Copy
Function:
1
1-sided copy
The standard settings for each function of the machine (Copy, Mail Box, Send, and Fax) are already set at
the factory, but you can change them to suit your needs. (See the Copying and Mail Box Guide and the
Sending and Facsimile Guide.)
You can select which functions to display on the Basic Features screen when turning ON the main power,
according to the Additional Functions settings. (See "Additional Functions(p.5-1).")
If you press [ → ] on the Basic Features screen right after the machine is activated, the screen will be
blank. Wait for a moment, and then press [ → ] again.
If a Macintosh, which has been shut down, is connected to the machine via a USB cable, when you turn
the machine ON, the Macintosh may also turn ON. In this case, disconnect the Macintosh from the
machine. (You may also be able to solve this problem by using a USB hub between the machine and the
Macintosh).
How to Turn ON the Main Power
1-25
Before You Start Using This Machine
Once the message <Reservation copies can be made.> appears on the touch panel display, you can
specify settings, and copying or printing begins automatically as soon as the machine finishes warming up.
(See the Copying and Mail Box Guide.)
If login authentication by a login service (SSO-H) is not set, and MEAP is
selected as the initial function in Common Settings (from the Additional
Functions screen):
1
Before You Start Using This Machine
The Start Up screen is displayed until the machine is ready to scan.
After the Start Up screen disappears, the MEAP Start Up screen is displayed.
You can press [ → ] to switch to the Basic Features screen to use the Copy, Mail Box, etc.
functions even if the MEAP Start Up screen is still displayed.
1-26
How to Turn ON the Main Power
1
The MEAP Application screen is displayed.
Before You Start Using This Machine
If login authentication by a login service (SSO-H) is set:
The Start Up screen is displayed until the machine is ready to scan.
How to Turn ON the Main Power
1-27
1
Before You Start Using This Machine
After the Start Up screen disappears, the MEAP Start Up screen is displayed
regardless of the Set as Initial Function settings.
Do not turn the main power OFF, if you want to send or receive I-fax documents. Also, do not turn the main
power OFF, if the optional Color Universal Send Kit is activated, or the optional Super G3 FAX Board is
installed, and you want to be able to send or receive fax documents. Sending or receiving I-fax or fax
documents cannot be done when the main power is turned OFF.
If SSO-H is set as the login service, the machine will take longer to become ready to scan.
4. If you are using a login service, log in using the procedure for the login
service you are using.
If you are using Department ID Management with the optional Card Reader-C1, see "Optional Equipment(p.4-1)."
If you are using Department ID Management, see "Basic Operations(p.3-1)."
If you are using SSO-H, see "Basic Operations(p.3-1)."
1-28
How to Turn ON the Main Power
1
Press the control panel power switch to cancel the Sleep mode and resume normal machine
operations.
Remark
The machine can receive and print documents from a
personal computer when it is in the Sleep mode. I-fax
and fax documents can also be received while the
machine is in the Sleep mode.
If Energy Consumption in Sleep Mode is set to 'Low', it
may take more than 10 seconds for the touch panel
display to be displayed after pressing the control panel
power switch.
It takes approximately 10 seconds to recover after the
Sleep mode is deactivated.
Control Panel Power Switch
1-29
Before You Start Using This Machine
Control Panel Power Switch
1
Before You Start Using This Machine
Shutting Down the Machine
If there are any jobs currently being processed, or a MEAP application is running when the Shutdown
mode is activated, the machine asks you to confirm and cancel any existing jobs, and then access to
the hard disk is restricted. This procedure protects the hard disk from access errors the next time the
machine is turned ON. When the machine shuts down, it also performs an internal cooling down
process, which enables the machine to be shut down safely. Follow the instructions below to safely
shutdown the machine.
Remark
If you turn the main power of the machine OFF without
following the procedure below, copies output the next
time the machine is turned ON may not be printed
correctly. In this case, printing will return to normal after
a certain number of copies are output.
1. Press and hold the control panel power switch for more than three
seconds.
If the machine is in the Sleep mode, press the control panel power switch one time to cancel
the Sleep mode, and then press and hold the control panel power switch again for more than
three seconds.
The job confirmation screen is displayed.
Do not initiate the Shutdown mode while fonts are being downloaded.
You can also force the machine into the Shutdown mode by pressing
[Shutdown Mode].
→ [Common Settings] →
You cannot force the machine into the Shutdown mode in the following cases:
When the machine is receiving and updating device information
When the machine is browsing device information
When the machine is importing or exporting data using the Remote UI function
In a rare instance, the machine may not go into the Shutdown mode even if you press and hold the control
panel power switch for more than three seconds. In this case, follow the instructions on the touch panel
display to turn OFF the main power.
If print data is sent while the machine is in the Shutdown mode, the machine may receive the data,
depending on the print data's size. However, the print data is not printed.
1-30
Shutting Down the Machine
Jobs continue to be processed until [Start] is pressed.
To cancel the Shutdown mode, press [Cancel].
If there are no current jobs, proceed to step 4.
Jobs that are displayed on the job confirmation screen are:
Current copy, fax, and print jobs (including secured print jobs)
Copy and print jobs (including secured print jobs) that are waiting to be processed
On the job confirmation screen, the current job is displayed on the first line, and the other jobs are
processed in the order in which they were reserved (up to seven jobs).
Shutting Down the Machine
1-31
1
Before You Start Using This Machine
2. Confirm the jobs currently being processed or waiting to be processed →
press [Start].
3. Confirm the message displayed → press [Yes].
1
Before You Start Using This Machine
If There Are Jobs Currently Being Processed or Waiting to Be Processed
If the Device Information Is Being Delivered
All of the jobs on the confirmation screen being processed or waiting to be processed are
cancelled. The machine and any network communication processes also start to shut down.
The Performing Shutdown screen appears.
1-32
Shutting Down the Machine
4. When the following screen appears, wait for the machine to complete the
shutdown process.
If you press [Restart] when device information is being updated, a message asking for your
confirmation to continue appears on the screen. Press [Yes].
You can also force the shutdown of the machine (omitting the normal job cancellation process) by pressing
[Forced Off]. If you press [Forced Off] while data is being processed or the machine is shutting down, a
message asking for your confirmation to continue appears on the screen. Press [Yes]. However, as it is
possible that this will destroy data, which is being processed or cause damage to the machine, it is not
recommended. Note that Canon will not be liable for any damages resulting from the loss of data on the
hard disk drive. For more information, contact your local authorized Canon dealer.
When the machine shuts down, it also performs an internal cooling down process. It may take some time
for the machine to shut down due to this process.
It may take some time for the machine to completely shut down depending on the application you are
using.
The screen below is displayed when you press [Forced Off] in the following case.
When the hardware is in finishing process
Shutting Down the Machine
1-33
Before You Start Using This Machine
If you need to immediately operate the machine after starting the shutdown process, press
[Restart] → [Yes].
1
When device information is being updated
1
Before You Start Using This Machine
5. After the machine shuts down, the control power switch automatically
turns OFF and the main power switch of machine automatically switches
to the " " side.
The machine may continue to operate during or after the shutdown process. Do not unplug the power cord
until the device sounds stop.
1-34
Shutting Down the Machine
chapter
What This Machine Can Do
This category describes the features of the machine and its useful functions.
2
2
What This Machine Can Do
What This Machine Can Do
All the elements you will ever need in a digital multitasking machine
The iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N incorporates a rich array of input and output
features that cangreatly enhance your efficiency. Equipped with features that meet the needs of
document work in a digitized office, the iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N
represents the ultimate in digital multitasking machines.
An asterisk (*) indicates functions, which require optional equipment. For information on the optional
equipment required to use each function, and the available combinations of optional equipment, see
"Optional Equipment(p.4-1)."
Copying → See the Copying and Mail Box Guide
In addition to normal copying functions, convenient new functions, such as "Sample Set" which helps
to avoid copy errors, "Booklet" for making copies into booklets, and "Different Size Originals" for
copying originals of different sizes together in one copy operation, are provided to increase your
productivity.
Mail Box Function → See the Copying and Mail Box Guide
2-2
What This Machine Can Do
2
Sending Function* → See the Sending and Facsimile Guide
The Send function enables you to send scanned image or document data to file servers, or send it by
e-mail or I-fax. A variety of file formats are supported (PDF, JPEG, TIFF, and XPS), which offer you
greater flexibility in accommodating digital workplace environments.
Faxing* → See the Sending and Facsimile Guide
In addition to normal facsimile functions, the machine offers you Super G3 compatibility, which
enables you to transmit documents at high speeds, greatly reducing transmission costs as compared
to conventional facsimile machines. Scanned documents as well as documents stored in the inbox,
and computer data can be sent by facsimile. You can also send documents to multiple addresses and
forward received facsimile to another destination.
Printing* → See the PS/PCL/UFR II Printer Guide
What This Machine Can Do
2-3
What This Machine Can Do
The Mail Box function enables you to save document data that has been scanned from the scanner
unit or created on a PC. The saved data can be printed at a specified time, or merged with separately
saved data or data created on a PC for simultaneous processing.
2
What This Machine Can Do
If the UFR II Printer Kit, UFR II/PCL Printer Kit, or PS Printer Kit is activated, you can upgrade this
machine to a high-speed network printer. Various outputs are also possible when printing, such as
2-sided printing and page alignment. The PS Printer Kit is also equipped with the Direct Print
functions, which enables you to print a TIFF, PDF, or XPS without opening the file from your
computer, using the Remote UI.
Using the Remote User Interface → See the Remote UI Guide
You can control functions, such as confirming the status of the machine, job operations, and printing
instructions for data saved in inboxes, all from your PC's Web browser.
Applying MEAP → See the MEAP SMS Administrator Guide
The MEAP (Multifunctional Embedded Application Platform) incorporated in the machine enables you
to install applications to expand the functions of the machine.
Network Scanning* → See the Network ScanGear Guide
If the UFR II Printer Kit, UFR II/PCL Printer Kit, or PS Printer Kit is activated, you can scan a
document using the machine, and read the data in an application you are using on your computer.
You can scan images ofup to A3 in size at a resolution of 600 × 600 dpi.
* The Network ScanGear software is supplied on the accompanying CD-ROM. For more information
2-4
What This Machine Can Do
on the Network Scan function, see the Network ScanGear Guide.
Applying Utility Software → See the Network ScanGear Guide
2
What This Machine Can Do
2-5
What This Machine Can Do
You can perform various settings of the machine connected to a network when using utility software.
You can perform initial settings, confirm the status of the machine, and manage documents.
2
Overview of the iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N
What This Machine Can Do
Most operations on this machine are executed from the touch panel display. By pressing the keys
according to the instructions on the touch panel display, you can utilize almost all of the functions of
this machine.
Remark
Press the touch panel display keys gently with your
fingers or the edit pen. Do not press the touch panel
display with a pencil, ballpoint pen, or other sharp
objects that can scratch the surface of the touch panel
display or break it.
2-6
Before using the touch panel display, peel off the
protective film from the display.
Overview of the iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N
The Touch Panel Display
2
The Touch Panel Display
2-7
What This Machine Can Do
Keys for using the machine's main functions are located on the top of the touch panel display. To use
any of the desired function's features, you must first press the key for the desired function. The area
on the bottom of the touch panel display is used for messages that indicate the status of the machine.
The System Monitor key, which enables you to check the status of the various devices, jobs, and
consumables, is also displayed here.
2
Switching the Functions Indicated on the Touch Panel Display
What This Machine Can Do
After the power is turned ON, the following screen appears on the touch panel display. You can press
[Copy], [Send], [Mail Box], [Print Job], [Scan], or [System Monitor] to change functions. (See
"Additional Functions(p.5-1).") To display other functions, such as an installed MEAP (Multifunctional
Embedded Application Platform) application, press [ → ].
Remark
For information on the various keys displayed on the
touch panel display, see "Various Touch PanelDisplay
Screens(p.2-11)."
You can set the initial screen (the first screen that
appears when the machine is turned ON) from the
Additional Functions screen. The initial screen can be
the Copy, Send or Fax, Mail Box, Print Job, MEAP, or
System Monitor screen.
Keys Displayed on the Touch Panel Display
2-8
Switching the Functions Indicated on the Touch Panel Display
The Copy Basic Features screen is shown as an example below.
2
What This Machine Can Do
1 Copy
Press this key to access the machine's
copying functions. (See the Copying and Mail
Box Guide.)
2 Send
Press this key to access the machine's
sending functions, and facsimile functions.
(See the Sending and Facsimile Guide.)
3 Mail Box
Press this key to access the machine's
mailbox functions. (See the Copying and Mail
Box Guide.)
4 Print Job
Press this key to check or cancel print jobs,
and to check or print the print job log. (See
"Basic Operations(p.3-1).")
5 →
Press this key to gain access to hidden
function keys. The function keys are displayed
on two screens. You can also customize the
order of the function keys in Function Display
Settings in Common Settings (from the
Additional Functions screen). (See "Additional
Functions(p.5-1).")
6 System Monitor
Press this key to change, check, or cancel
jobs, and to check or print the job log. (See
"Basic Operations(p.3-1).")
Switching the Functions Indicated on the Touch Panel Display
2-9
2
What This Machine Can Do
7 Job/Print Status Display Area
8 Scan
The progress of jobs and copy operations, and the
Press this key to use the Network Scan
status of devices and consumables are displayed
function. (See the Network ScanGear Guide.)
here. Also, depending on the login service you are
using, the current ID or user name can be
displayed here. (See "Security(p.6-1).")
9 Web Access
Press this key to view Web pages.
2-10
Switching the Functions Indicated on the Touch Panel Display
Various Touch Panel Display Screens
2
For the iR3245/iR3235/iR3225
The following table indicates the various combination of function keys displayed on the touch panel
display for the iR3245/iR3235/iR3225
Attached Optional Equipment
Displayed Function Keys
None
Color Universal Send Kit
UFR II/PCL Printer Kit
Color Universal Send Kit and
UFR II/PCL Printer Kit
Super G3 FAX Board and UFR II/
PCL Printer Kit
Color Universal Send Kit, UFR II/
PCL Printer Kit, and Web Access
Software
Various Touch Panel Display Screens
2-11
What This Machine Can Do
The top of the touch panel display may differ according to the optional equipment attached to the
machine.
For the iR3245N/iR3235N/iR3225N
2
The following table indicates the various combination of function keys displayed on the touch panel
display for the iR3245N/iR3235N/iR3225N
What This Machine Can Do
Attached Optional Equipment
None
Color Universal Send Kit
Super G3 FAX Board
Color Universal Send Kit and
Web Access Software
2-12
Various Touch Panel Display Screens
Displayed Function Keys
Adding New Functions
2
MEAP enables you to do the following:
Install/Uninstall Customized Applications
Installing MEAP applications enables you to utilize new customizable functions for the machine. You
can also uninstall these applications.
Remark
For instructions on installing and uninstalling MEAP
applications, see the MEAP SMS Administrator Guide.
User Management and Restriction Using a Login Service
A login service manages data relating to users using the machine. The following two login services
are available:
Default Authentication
Use the authentication method set on the machine, such as Department ID Management or
SystemManager Settings, as the login service.
SSO-H (Single Sign-On H)
A login service which can be used in an Active Directory environment network or in the machine. It
contains the following user authentication systems. (See the MEAP SMS Administrator Guide.)
Domain Authentication
Local Device Authentication
Domain Authentication + Local Device Authentication
Adding New Functions
2-13
What This Machine Can Do
This machine is compliant with MEAP (Multifunctional Embedded Application Platform). MEAP is a
software platform that enables the development of custom applications based on Sun Microsystems'
Java and Java 2 Platform, Micro Edition (J2ME).
Remark
Default Authentication is selected as the default login
service. For instructions on selecting and setting a
login service other than default authentication, see the
MEAP SMS Administrator Guide.
2
What This Machine Can Do
2-14
Adding New Functions
Specifying Settings
2
Copy Settings: the Copying and Mail Box Guide
Communications Settings and Address Book Settings: the Sending and Facsimile Guide
Mail Box Settings: the Copying and Mail Box Guide
Printer Settings: See the PS/PCL/UFR II Printer Guide
Network Settings: the Network Guide
The Additional Functions Screen
Specifying Settings
2-15
What This Machine Can Do
The Additional Functions screen appears when you press
. The Additional Functions screen
enables you to make common settings related to many functions of the machine, as well as
customize specific functions to suit your needs. For more information on the settings not explained in
this category, see the following:
2
What This Machine Can Do
The System Functions Screen
Remark
Settings made from the Additional Functions screen
are not changed even if you press
.
For instructions on specifying Network Settings, see
the Network Guide.
For instructions on customizing settings, see
"Additional Functions(p.5-1)."
[Communications Settings] and [Address Book
Settings] are displayed on the Additional Functions
screen only if the optional Universal Send Kit is
activated, or the optional Super G3 FAX Board is
installed.
For instructions on specifying System Settings, see
"Security(p.6-1)."
For instructions on specifying Printer Settings, see the
PS/PCL/UFR II Printer Guide.
[Communications Settings], [Forwarding Settings],
[Restrict Access to Destinations], and [Register LDAP
Server] are displayed on the System Settings screen
only if the optional Color Universal Send Kit is
activated, or the optional Super G3 FAX Board is
installed.
For the iR3245/iR3235/iR3225, [Auto Online/Offline] is
displayed on the System Settings screen only if the
optional UFR II Printer Kit, UFR II/PCL Printer Kit, or
PS Printer Kit is activated.
2-16
Specifying Settings
Functions That Conserve Power
2
What This Machine Can Do
You can conserve power efficiently when the machine is not being used by using the following
modes.
Remark
Even if the main power switch is turned OFF, a small
amount of energy is consumed if the power plug is left
inserted into the power outlet. If you do not want any
energy consumed, remove the power plug from the
power outlet.
The machine can continue to receive I-fax or fax
documents, and process or print data sent from
computers even if it is in one of the energy saving
modes described below.
The touch panel display turns OFF when the machine
enters one of the energy saving modes.
Auto Sleep Mode
You can set the machine to enter the Sleep mode whenever you desire, by pressing the control panel
power switch, or specify to have the machine enter the Sleep mode at a preset time. To reactivate the
machine, press the control panel power switch again.
Remark
The machine may not enter the Sleep mode
completely depending on certain conditions. (For more
information, see "Additional Functions(p.5-1).")
Turn the control panel power switch OFF when not
using the machine for a prolonged period of time, for
example, at night.
If a Macintosh, which has been shut down, is
connected to the machine via a USB cable, when you
turn the machine ON, the Macintosh may also turn ON.
In this case, disconnect the Macintosh from the
machine. (You may also be able to solve this problem
by using a USB hub between the machine and the
Macintosh).
The time it takes for the machine to automatically enter
the Sleep mode can be set from 10 seconds to4 hours.
The default setting is '2' minutes. (See "Additional
Functions(p.5-1).")
If Energy Consumption in Sleep Mode is set to 'Low', it
may take more than 10 seconds for the touch panel to
be displayed after pressing the control panel power
switch.
Daily Timer
Functions That Conserve Power
2-17
The machine automatically enters the Sleep mode at the specified time and day of the week set with
the daily timer. To reactivate the machine, press the control panel power switch.
2
Remark
What This Machine Can Do
The Daily Timer settings can be set from Sunday to
Saturday and 00:00 to 23:59. (See "Additional
Functions(p.5-1).")
2-18
Functions That Conserve Power
Checking, Changing, and Cancelling Print Jobs
2
What This Machine Can Do
The System Monitor screen enables you to check the status of the machine, cancel print jobs, or
specify the printing priority.
The System Monitor Screen (Print)
The System Monitor Screen (Device)
Checking, Changing, and Cancelling Print Jobs
2-19
On the Print Job screen, you can confirm, cancel, or change the priority of print jobs.
2
What This Machine Can Do
The Print Job Screen
Remark
For instructions on checking the status of Copy, Fax,
and Send jobs, see "Basic Operations(p.3-1)" and the
Sending and Facsimile Guide.
The meanings of the icons that appear in the Job/Print
Status Display Area (on the bottom left of the screen)
are described below:
Icon (Type of Job)
Description
Copy Job
Send/Fax Job
Mail Box Job
Printer Job
Report Job
Network Scan Job
Remote Copy Job
Additional Functions Job
2-20
Checking, Changing, and Cancelling Print Jobs
Icon (Machine Status)
Description
Error
2
Paper Jam
What This Machine Can Do
Staple Jam
Replace Toner Cartridge
Checking, Changing, and Cancelling Print Jobs
2-21
2
Displaying a Help Screen
What This Machine Can Do
Pressing
brings up a guidance screen with information about the various features that are
available with your machine. Follow the instructions on the screen to select the operation you want to
perform. An explanation of the function and how to set it is displayed.
Main Menu
This is the first screen displayed when you press
.
Press [Using the Help Function] to display an explanation of how to use the Help function.
List Screen
2-22
Displaying a Help Screen
Displays a list of the functions selected on the main menu.
2
What This Machine Can Do
Explanation Screen
Displays a detailed explanation of the function selected on the list screen.
Press [Try It] to jump to the screen for setting the selected function.
Press [Display more detailed settings.] to display more detailed information and related topics.
Remark
The [Try It] key and [Display more detailed settings.]
are only displayed on the Explanation Screen for some
Copy and Send functions.
Displaying a Help Screen
2-23
2
Example:
The procedure for copying on a nonstandard paper size.
What This Machine Can Do
1. Press [Making Copies] → [Copying on a Nonstandard Paper Size].
2. Check the detailed information for the function.
Press [Try It] → [Yes] to try using the function.
2-24
Displaying a Help Screen
Reading Messages from the System Manager
2
Remark
The message board can be used only if the machine is
connected to a network.
For instructions on erasing the message board, see
"Security(p.6-1)."
Reading Messages from the System Manager
2-25
What This Machine Can Do
The System Manager uses the Message Board feature of the machine to convey messages to the
users of this machine. The messages are sent through the Remote User Interface and displayed on
the touch panel display. (See the Remote UI Guide.)
2
Types of Message Boards
What This Machine Can Do
The following three types of message boards are available:
A Message Board without [Done]
A Message Board with [Done]
If you press [Done] and close the message board, you can perform normal operations. The message
appears again when the main power is turned OFF, and then turned back ON, or after the Auto Clear
2-26
Types of Message Boards
mode has activated.
2
What This Machine Can Do
Remark
The Auto Clear mode does not activate if Auto Clear
Time is set to '0'. (See "Additional Functions(p.5-1).")
A Message Board Where the Message Appears in the Job/Print Status Display
Area
Types of Message Boards
2-27
2
Other Useful Functions
What This Machine Can Do
Other useful functions are:
Auto Drawer Switching
If a paper drawer runs out of paper during printing, the machine automatically locates another paper
drawer loaded with the same size paper, and begins feeding paper from that paper drawer.
Remark
You can set whether a paper drawer is subject to
automatic paper drawer switching for each function.
The default setting is 'Off' for the stack bypass, and
'On' for the other paper drawers. (See "Additional
Functions(p.5-1).")
Auto Clear
If the machine is not used for a period of approximately two minutes after the last print job or key
operation is performed, the machine automatically restores the standard settings.
Remark
You can set the Auto Clear Time from 0 to 9 minutes in
one minute increments. The default setting is
'2'minutes. (See "Additional Functions(p.5-1).")
The Auto Clear mode does not activate if Auto Clear
Time is set to '0'.
Job Duration Display
If you set Job Duration Display to 'On' in Common Settings (from the Additional Functions screen),
the display shows the time duration before a print job completes.
2-28
Other Useful Functions
Remark
Even if Job Duration Display is set to 'On', the job
duration time is not displayed when the wait time isless
than one minute.
2
If you set Number of Copies/Job Duration Status Display to 'On' in Common Settings (from the
Additional Functions screen), the number of copies specified and the approximate time before the
current job completes is displayed in the Job/Print Status Display Area.
Remark
The approximate time is not displayed when the wait
time is less than one minute. (See "Additional
Functions(p.5-1).")
Paper Supply Indicator
The paper supply indicator shows the remaining amount of paper in each paper drawer on the Paper
Select screen, and on the screen that appears when paper in a paper drawer has run out during
Other Useful Functions
2-29
What This Machine Can Do
Number of Copies/Job Duration Status Display
printing. (See the Copying and Mail Box Guide.)
2
What This Machine Can Do
There are four different paper supply indicators, as shown below:
Display
Remaining Paper
Paper drawer is approximately 50% - 100% full.
Paper drawer is approximately 10% - 50% full.
Paper drawer is less than 10% full.
2-30
Other Useful Functions
Paper drawer is empty.
2
Auto Orientation
If the image does not fit onto the paper after it is rotated, the machine will not rotate the image, and
will print it as is, with part of the image cut off.
Even if Auto Orientation is set to 'On', the image is not rotated if the Different Size Originals, Cover/
Sheet Insertion, Staple (Double), Transparency Interleaving, XY Zoom, Shift, or Image Repeat mode
is set. (See the Copying and Mail Box Guide.)
Other Useful Functions
2-31
What This Machine Can Do
Using information, such as the size of the original and zoom ratio, the machine automatically rotates
the image to the most suitable orientation for the selected paper size.
2
What This Machine Can Do
2-32
Other Useful Functions
chapter
Basic Operations
This category describes the basic operations of the machine.
3
Using the Touch Panel Display
3
This section describes the keys that are frequently used on the touch panel display. Information on
how to adjust the brightness of the touch panel display is also provided.
Basic Operations
Remark
Press the touch panel display keys gently with your
fingers or the edit pen. Do not press the touch panel
display with a pencil, ballpoint pen, or other sharp
objects that can scratch the surface of the touch panel
display or break it.
3-2
Using the Touch Panel Display
Before using the touch panel display, peel off the
protective film from the display.
Frequently Used Keys
The following keys on the touch panel display are used frequently:
3
Basic Operations
Press to cancel the mode that you are
currently setting, or a mode that has
already been set, on screens other than
the Additional Functions screen. Also,
press to close the current mode's setting
screen, and keep the original settings
set from the Additional Functions
screen.
Press to confirm the current settings and
proceed to the next step in the
procedure.
Press to go back to the previous step in
the procedure, without saving the
current settings.
Press to close the current screen.
Press to confirm the current settings of a
mode.
Frequently Used Keys
3-3
Touch Panel Key Display
3
Basic Operations
When you press a key on the touch panel display that key is highlighted, and the corresponding mode
is set. When you set certain modes, the characters on some keys may become grayed out. You
cannot press keys that are grayed out. This means that you cannot set these modes in combination
with the presently set mode.
Mode Setting Keys
State of Keys
Description
The Shift mode is not set, and can be selected.
The Shift mode is set, and can be selected.
(The key is highlighted)
The Shift mode cannot be set in combination with
the presently set mode.
(The characters on the key are grayed out.)
Keys That Indicate When a Mode Is Turned On or Off
Mode Is Turned Off
Mode Is Turned On
(Checked)
(Highlighted)
Keys that have a right triangle (
) indicate that those keys have additional screens to set their
functions. If you press a key that does not have a right triangle (
) , it turns that mode on or off.
Keys That Display Additional Settings
Keys That Turn Modes On/Off
Keys that have a coloured triangle (
) in the lower right corner and that appear on screens for
storing settings, are keys that already have settings stored in them.
Settings Are Stored
3-4
Touch Panel Key Display
No Settings Are Stored
Keys That Display a Drop-Down List
Pressing a key that has a down triangle (
) to the right of the name of the selection, displays a
drop-down list containing other setting options.
Drop-Down List
Basic Operations
Before Selection
3
After Selection
Numeric Keys
Any time the numeric keys icon is displayed on the screen, you can use the numeric keys on the
control panel to enter values.
You can enter values using the numeric keys on
the touch panel display or on the control panel.
You can only enter values using the numeric keys
on the control panel.
Touch Panel Key Display
3-5
Adjusting the Brightness
3
If the touch panel display is difficult to view, use the Brightness Adjustment Dial on the control panel
to adjust its brightness.
Basic Operations
Remark
To make the touch panel display brighter, turn the dial
counterclockwise. To make it darker, turn the dial
clockwise.
3-6
Adjusting the Brightness
Entering Characters from the Touch Panel Display
For screens that require alphanumeric entries, enter characters using the keys displayed on the touch
panel display, as shown below.
Basic Operations
Remark
When entering characters on the SSO-H
authentication screen or in MEAP application
functions, the screen you actually see may be different.
Entering Characters from the Touch Panel Display
3
3-7
Entering Characters
3
Basic Operations
1. Press the entry mode drop-down list → select the entry mode → enter
characters.
The procedure for entering characters with the entry mode is as follows.
Entry Mode
Example
Procedure
Alphanum.
Canon
Enter 'Canon'.
Symbol
é
Press [é].
To enter uppercase letters, press [Shift].
To enter a space, press [Space].
To move the cursor, press [
] or [
].
To switch the entry mode, press the entry mode drop-down list → select the entry mode →
enter the desired characters or symbols.
If you make a mistake when entering characters, press [
] or [
] to position the cursor → press
[Backspace] to delete the characters → enter the correct characters.
To delete all of the characters you have entered, press
.
The available entry modes, and the maximum number of characters that you can enter vary, depending on
the type of entries you are making.
3-8
Entering Characters
2. When you have entered all characters, press [OK].
3
Basic Operations
Entering Characters
3-9
Values in Inches
If you want to enter values in inches in all modes, which require a numeric entry, set Inch Entry
to 'On' in Common Settings (from the Additional Functions screen). (See "Additional
Functions(p.5-1).") This enables you to enter values in inches when you press [Inch] on a
screen requiring a numeric entry or measurement.
3
Basic Operations
The following example shows you how to enter 1 1/2" for Original Size in the Zoom Program
mode.
1. Press [1] → [_] → [1] → [/] → [2] using the numeric keys on the touch
panel display.
If you make a mistake when entering values, press [C] on the touch panel display → enter the correct
values.
You can enter only 2, 4, 8, or 16 as the denominator.
The value entered in inches is converted to millimetres by the machine each time it is entered. Thus, there
may be a slight difference between the value calculated and the actual value entered.
To enter values in millimetres, press [mm].
3-10
Values in Inches
Entering the Department ID and Password
If Department ID Management has been set, the Department ID and password must be entered
before using this machine.
3
For instructions on setting the Department ID and
password, see "Security(p.6-1)."
If you are using a control card for Department ID
management, the message <You must insert a control
card.> appears on the touch panel display. Insert the
control card into the card slot. (See "Optional
Equipment(p.4-1).")
1. Use
-
The use of some functions may be restricted, and a
screen asking you to enter your Department ID and
password or insert your control card may appear while
you are using the machine. Follow the instructions on
the touch panel display to continue using the selected
function.
If you are using a MEAP application to manage user
authentication, and SSO-H is set as the login service,
the following procedure is not necessary. (See "Using
a Login Service(p.3-14).")
(numeric keys) to enter your Department ID and password.
Press [Dept. ID] → enter your Department ID.
Press [Password] → enter the password.
Entering the Department ID and Password
3-11
Basic Operations
Remark
If no password has been set, proceed to step 2.
The numbers that you enter for the password are displayed as asterisks (*******).
If you make a mistake when entering the Department ID or password, press
values.
→ enter the correct
3
Basic Operations
2. Press
(Log In/Out).
The Basic Features screen of the selected function appears on the touch panel display.
If the Department ID or password that you entered is incorrect, the message <This number has not been
registered. Enter the number again.> appears. Repeat this procedure from step 1.
3. When your operations are complete, press
panel.
(Log In/Out) on the control
If you are using a control card, remove the control card, and take it with you. (See "Optional
3-12
Entering the Department ID and Password
Equipment(p.4-1).")
3
To perform operations again, you have to re-enter your Department ID and password.
If you do not press
(Log In/Out) after you are finished operating the machine, any subsequent copies
made are added to the total of the Department ID you previously entered.
Even if you forget to press
(Log In/Out) after you are finished operating the machine, the screen for
entering the Department ID and password automatically appears after the set Auto Clear Time elapses.
(See "Additional Functions(p.5-1).")
After pressing
(Log In/Out), all settings are cancelled, and the machine returns to the Standard mode.
Entering the Department ID and Password
3-13
Basic Operations
The screen for entering the Department ID and password appears.
Using a Login Service
3
If you are managing the machine with a login service, such as SSO-H (Single Sign-On H), enter the
user name and password before using this machine.
Basic Operations
Remark
SSO-H is used as example to explain the procedure.
However, if you are using a different login service, the
login procedure may vary.
For instructions on registering user data for Local
Device Authentication user authentication system of
SSO-H, see the MEAP SMS Administrator Guide.
For instructions on selecting and setting a login
service, see the MEAP SMS Administrator Guide.
For information on the user name used for the Domain
Authentication user authentication system of SSO-H
(including when performing Domain Authentication
with 'Domain Authentication + Local Device
Authentication' user authentication system), contact
your system administrator.
1. Press [User Name].
To use the Domain Authentication user authentication system of SSO-H (including when performing
Domain Authentication with the Domain Authentication + Local Device Authentication user authentication
system), a Windows server in which Active Directory is installed is necessary.
If there is more than a 30 minute time difference between the current time set in the registry of a computer
using Windows Active Directory and the time set on the machine, an error occurs when you log on using
the Domain Authentication user authentication system of SSO-H (including when performing Domain
3-14
Using a Login Service
Authentication with the Domain Authentication + Local Device Authentication user authentication system).
To be able to log on, the current time on both the computer and the machine must match. For instructions
on setting the current date and time on the machine, see "Security(p.6-1)."
You can also specify the number of user's logs displayed on the touch panel display when logging in. (For
more information, see the MEAP SMS Administrator Guide.)
2. Enter the user name → press [OK].
Using a Login Service
3-15
3
Basic Operations
When using the Domain Authentication user authentication system of SSO-H (including when performing
Domain Authentication with the Domain Authentication + Local Device Authentication user authentication
system), you can use only alphanumeric characters, . (period), - (hyphen), _ (underscore), or % (percent)
for a user name. You can log on only if you use valid characters.
3. Press [Password].
3
Basic Operations
4. Enter the password → press [OK].
If you are using the Domain Authentication user authentication system of SSO-H (including when
performing Domain Authentication with the Domain Authentication + Local Device Authentication user
authentication system), select the Login destination from the drop-down list.
For instructions on selecting the Login destination, see the MEAP SMS Administrator Guide.
3-16
Using a Login Service
5. Press [Log In].
You can also press
(Log In/Out) instead of [Log In] to log on.
The Basic Features screen of the selected function (or the MEAP application screen)
appears on the touch panel display.
3
Basic Operations
If the user name or password that you entered is incorrect, a message appears prompting
you to verify your user name and password. Repeat the procedure from step 1.
6. When your operations are complete, press
panel.
(Log In/Out) on the control
The screen for entering the user name and password appears.
To perform operations again, you have to re-enter your user name and password.
If you do not press
(Log In/Out) after you are finished operating the machine, any subsequent copies
made are added to the total of the user who previously logged on to the machine.
Using a Login Service
3-17
Even if you forget to press
(Log In/Out) after you are finished operating the machine, the screen for
entering the user name and password automatically appears after the set Auto Clear Time elapses. (See
"Additional Functions(p.5-1).")
After pressing
3
Basic Operations
3-18
Using a Login Service
(Log In/Out), all settings are cancelled, and the machine returns to the Standard mode.
Placing Originals
Place your originals on the platen glass or into the feeder, depending on the size and type of the
original, and the copy modes that you want to use.
3
Basic Operations
Remark
If the original has too many pages to be placed in the
feeder all at once, use the Job Build mode on the
Special Features screen. (See the Copying and Mail
Box Guide and the Sending and Facsimile Guide.)
Platen Glass
Place the originals on the platen glass when copying bound originals (such as books and magazines),
heavy or lightweight originals, and transparencies.
Feeder
Place the originals into the feeder when you want to copy several originals at the same time, and
press
. The machine automatically feeds the originals to the platen glass and scans them.
Two-sided originals can also be automatically turned over and scanned as two-sided documents.
Placing Originals
3-19
Document Sizes
3
Basic Operations
The size of the original is automatically detected, and the document is scanned. When you are
sending fax documents, if the output paper in the recipient's machine is not equal to the scanned
document size, the original image may be either reduced in size or divided into smaller parts before it
is sent.
The machine cannot always detect the size of the original if it is a nonstandard paper size, such as a
book. In this case, specify the size at which you want to scan the original. (See the Sending and
Facsimile Guide.)
3-20
Document Sizes
Orientation
Platen Glass
Vertical Placement
Horizontal Placement
Feeder
Orientation
3-21
3
Basic Operations
You can place an original either vertically or horizontally. Always align the top edge of your original
with the back edge of the platen glass (by the arrow in the top left corner) or the back edge of the
feeder.
Vertical Placement
3
Basic Operations
Horizontal Placement
Remark
If the top edge of the original is not aligned with the
back edge of the platen glass (by the arrow in thetop
left corner), your original may not be scanned correctly,
depending on the copy mode that you have set.
Originals of the following sizes can be placed either
vertically or horizontally. However, the scanning speed
for horizontally placed originals is somewhat slower
than that of vertically placed originals. Place originals
horizontally when copying with a Preset Zoom, such as
when enlarging an A4 original onto A3 paper.
Platen glass: A4 and A5
Feeder: A4
3-22
Orientation
Horizontally placed A4 and A5 originals are referred to
as A4R and A5R.
A3 originals must be placed horizontally.
Platen Glass
Remark
The machine automatically detects the size of the
following originals: A3, A4, and A4R.
1. Lift the feeder/platen cover.
This machine is equipped with an open/close sensor on the feeder/platen cover (see circled area in the
above illustration). When placing originals on the platen glass, lift the feeder/platen cover approximately
300 mm so that the sensor detaches from the feeder/platen cover. If the sensor does not detach from the
feeder/platen cover, the size of the originals may not be detected correctly.
2. Place your originals face down.
Platen Glass
3-23
3
Basic Operations
You should use the platen glass when copying bound originals (such as books and
magazines),heavy or lightweight originals, and transparencies. You should also place originals onto
the platen glass when you want to copy an A3 original with an image that extends all the way to the
edges without the periphery of the original being cut off. (See the Copying and Mail Box Guide and
the Sending and Facsimile Guide.)
The surface of the original that you want to copy must be placed face down. Align the top
edge of your original with the back edge of the platen glass (by the arrow in the top left
corner).
3
Basic Operations
Place books and other bound originals on the platen glass in the same way.
When you are enlarging an A4 or A5 original onto A3 paper, place the original horizontally on the platen
glass, and align it with the A4R or A5R marks.
3. Gently close the feeder/platen cover.
Close the feeder/platen cover gently to avoid catching your hands, as this may result in personal injury.
Do not press down hard on the feeder/platen cover when using the platen glass to make copies of thick
books. Doing so may damage the platen glass and result in personal injury.
Be aware that the light emitted from the platen glass may be very bright when closing the feeder/platen
cover.
If you are placing the original on the platen glass, the size of the original is detected after the feeder/platen
cover is closed. Be sure to close the feeder/platen cover before copying.
Remove the original from the platen glass when scanning is complete.
3-24
Platen Glass
The size of A5, A5R, and A6R originals cannot be detected. After pressing
, follow the instructions on
the screen to specify the original size. You can also manually select the paper size.
3
Basic Operations
Platen Glass
3-25
Feeder
3
Basic Operations
You should use the feeder when you want to copy several originals at the same time. Place the
originals into the feeder and press
. The machine automatically feeds the originals to the platen
glass and scans them. Two-sided originals can also be automatically turned over and scanned as
two-sided documents.
Weight:
One-sided scanning: 42 to 128 g/m2
Two-sided scanning: 50 to 128 g/m2
Size: A3, A4, A4R, A5, or A5R
Tray Capacity: up to 50 sheets (80 g/m2) (up to 10 sheets if using 42 g/m2 paper)
Remark
Thin originals may become creased, if used in a high
temperature or high humidity environment.
Do not place the following types of originals into the
feeder:
Originals with tears or large binding holes
Severely curled originals or originals with sharp
folds
Clipped or stapled originals
Carbon backed paper or other originals which may
not feed smoothly
Transparencies and other highly transparent
originals
If the same original is fed through the feeder
repeatedly, the original may fold or become creased,
andmake feeding impossible. Limit repeated feeding to
a maximum of 30 times (this number varies, depending
on the type and quality of the original).
3-26
Feeder
If the feeder rollers are dirty from scanning originals
written in pencil, perform the feeder
cleaningprocedure.
Always smooth out any folds in your originals before
placing them into the feeder.
1. Adjust the slide guides to fit the size of your
originals.
3
Place your originals as far into the feeder as they will go, until the
Original Set indicator is lit.
If any dirt on the original scanning area is detected when the
originals are placed in the feeder, the following screen appears.
Even though streaks may appear on the copies, you can
continue to scan your documents by pressing [Done].
It is recommended, however, that you open the feeder, clean the
scanning area, and then close the feeder. The following screen
Feeder
3-27
Basic Operations
2. Neatly place your originals with the side to be
copied face up into the original supply tray.
will not appear once the scanning area is clean.
3
Basic Operations
Do not add or remove originals while they are being scanned.
When scanning is complete, remove the originals from the original output
area to avoid paper jams.
When you are enlarging an A4 original onto A3 paper, place the original
horizontally.
The scanned originals are output to the original output area in the order
they are fed into the feeder.
You can place different size originals together into the feeder if you set
the Different Size Originals mode. (See the Copying and Mail Box Guide
and the Sending and Facsimile Guide.)
3-28
Feeder
Making Prints Using the Stack Bypass
If you are making prints on tracing paper, labels, transparencies, nonstandard paper size stock, or
envelopes, load the paper stock into the stack bypass.
3
Basic Operations
Making Prints Using the Stack Bypass
3-29
Remark
Note the following points when using the stack bypass:
Paper Quantity: one to approximately 50 sheets (80
g/m2, stack approximately 5 mm high)
Paper Size: 99 mm x 148 mm to 297 mm x 432 mm
Paper Weight: 64 to 128 g/m2
3
Basic Operations
Paper which has been rolled or curled must be
straightened out prior to use, to allow the paper to
feedsmoothly through the stack bypass (allowable
curl amount: less than 10 mm for normal paper, less
than 5 mm for heavy paper). There are some types
of paper stock, which may meet the above
specifications, but cannot be fed into the stack
bypass.
Do not load different size/type paper at the same time.
Feed tracing paper one sheet at a time, and remove
each sheet as it is delivered to the output tray.Loading
several sheets of tracing paper together may cause
paper jams.
Depending on the type of heavy paper you want to
load, if you load multiple sheets of heavy paper intothe
stack bypass, a paper jam may occur. In this case,
load only one sheet of heavy paper at a time.
If you are making two-sided prints, select the 2-Sided
mode. The printed-paper may crease dependingon the
moisture absorption condition of the paper, and if you
copy the two pages as two one-sided documents.
To print on the backside of preprinted paper, load the
paper into the stack bypass, and press [2nd Side of
2-Sided Page] on the paper selection screen that
appears.
When printing on special types of paper, such as
heavy paper or transparencies, be sure to correctly set
the paper type, especially if you are using heavy paper.
If the type of paper is not set correctly, it could
adversely affect the quality of the image. Moreover, the
fixing unit may become dirty and require a service
repair, or the paper could jam.
If you are printing on envelopes, do not allow more
than 10 envelopes to accumulate in the output
tray.Always empty the output tray once 10 envelopes
have accumulated.
Standard Size
3-30
Making Prints Using the Stack Bypass
If you select [Free Size] for copying, you cannot use
the Auto, Entire Image, Finishing, 1
2-Sided, 2
2-Sided, Book
2-Sided, Two-page Separation,
Cover/Sheet Insertion, Image Combination, Shift,
Booklet, Transparency Interleaving, Image Repeat,
Form Composition, Pg/Copy Set Numbering, or
Watermark/Print Date mode. (See the Copying and
Mail Box Guide.)
If you select [Envelope] for copying, you cannot use
the Finishing, 1
2-Sided, 2
2-Sided, Book
2-Sided, Two-page Separation, Cover/Sheet Insertion,
Image Combination, Booklet, Transparency
Interleaving, or Form Composition mode. (See the
Copying and Mail Box Guide.)
If you select [Free Size] for printing documents stored
in an inbox, you cannot use the Finishing, 2-Sided,
Cover/Sheet Insertion, Cover/Job Separator, Booklet,
Form Composition, Pg/Copy Set Numbering, or
Watermark/Print Date mode. (See the Copying and
Mail Box Guide.)
If you select [Envelope] for printing documents stored
in an inbox, you cannot use the Finishing, 2-Sided,
Cover/Sheet Insertion, Cover/Job Separator, Booklet,
or Form Composition mode. (See the Copying and
Mail Box Guide.)
When scanning the following originals, you cannot use
the Automatic Paper Selection mode. Use the Manual
Paper Selection mode when scanning these types of
originals:
Highly transparent originals, such as transparencies
Originals with an extremely dark background
Envelopes may be creased in the printing process.
For high-quality printouts, use paper recommended by
Canon.
You can select standard inch paper, or A or B series paper.
Free Size
You can load nonstandard paper sizes (99 mm x 148 mm to 297 mm x 432 mm).
3
Envelope
Basic Operations
The following envelopes can be loaded into the stack bypass:
COM10 No.10:
104.7 mm x 241.3 mm
ISO-B5:
176 mm x 250 mm
Monarch: Catalog 98.4 mm x 190.5 mm
Glove No.8:
ISO-C5:
162 mm x 229 mm
DL:
110 mm x 220 mm
Yougata 4:
105 mm x 235 mm
For more information on specific envelope measurements, see "Available Paper Stock(p.3-44)."
1. Open the stack bypass.
If the paper size you are going to load into the stack bypass is different from the paper size stored in Stack
Bypass Standard Settings, set Stack Bypass Standard Settings to 'Off' in Common Settings (from the
Additional Functions screen). (See "Additional Functions(p.5-1).")
●
If the paper you want to specify is already loaded in the stack bypass:
Making Prints Using the Stack Bypass
3-31
●
If the paper loaded in the stack bypass is not the paper that you want to specify:
If the paper you want to specify is already loaded in the stack bypass:
3
Basic Operations
Press [Paper Select] → [Stack Bypass] → select the paper size and type
loaded in the stack bypass.
Proceed to step 6.
If the paper loaded in the stack bypass is not the paper that you want to
specify:
Check to see if any job is reserved. (See " Checking Job Status (p.3-53) .")
If there is a current or reserved job, you can reserve a change of paper for the stack bypass.
(See the Copying and Mail Box Guide.)
If there is no reserved job, remove any paper remaining in the stack bypass → continue the
procedure from step 2.
2. Adjust the slide guides to match the size of the paper.
3-32
Making Prints Using the Stack Bypass
If you are feeding large size paper, pull out the auxiliary tray.
3
Basic Operations
3. Load the paper into the stack bypass.
Make sure that the height of the paper stack does not exceed the loading limit mark (
).
When you use the stack bypass to make copies, straighten out curled paper prior to use, as
shown below. Curled paper may cause a paper jam.
To print on the backside of preprinted paper, load the preprinted paper face up into the stack
Making Prints Using the Stack Bypass
3-33
bypass, as shown in the illustration below.
3
Basic Operations
If the paper retaining lever is not set securely, a paper jam may occur, or paper may be fed from a paper
drawer instead of the stack bypass.
When loading paper into the stack bypass, align the paper stack neatly between the slide guides. If the
paper is not loaded correctly, a paper jam may occur.
If you are printing on heavyweight paper or envelopes using the stack bypass, and find that the paper or
envelopes are not being fed smoothly or evenly through the stack bypass, remove the paper or envelopes,
curl the feeding edges upward approximately 3 mm, and then reload the paper or envelopes. Curling the
feeding edges enables the rollers to grip the paper or envelopesas they are fed into the stack bypass.
If there are instructions on the paper package about which side of the paper to load, follow those
instructions.
When the paper is loaded into the stack bypass, the side facing down is the one printed on.
If problems, such as poor print quality or paper jams occur, try turning the paper stack over and reload it.
●
If you are loading envelopes into the stack bypass:
If you are loading envelopes into the stack bypass:
Take five envelopes, loosen them as shown, and then stack them together.
Repeat this step five times for each set of five envelopes.
3-34
Making Prints Using the Stack Bypass
Place the envelopes on a clean, level surface, and press all the way around the
envelopes by hand, in the direction of the arrows, to remove any curls. Repeat
this step five times for each set of five envelopes.
3
If you are using Yougata 4 envelopes, load the envelopes without folding them.
If you use envelopes that have glue attached to their flaps, the glue may melt due to the heat and pressure
of the fixing unit.
Take particular care to spread the envelopes out in the direction that they will be fed.
Do not print on the backside of the envelopes (the side with the flap).
If the envelopes become filled with air, flatten them by hand before loading them into the stack bypass.
Making Prints Using the Stack Bypass
3-35
Basic Operations
If you are using ISO-B5, ISO-C5, COM10 No.10, and Monarch: Catalog Glove No.8, or DL
envelopes, hold down the four corners of the envelopes firmly, so that they and the sealed or
glued portion stay flat.
Load the envelopes, as shown below.
3
Basic Operations
The stack bypass can hold five envelopes at a time.
If the envelopes do not pass through the machine properly even if the procedures up to this point have
been followed, repeat the procedures by feeding once for each envelope.
Envelopes may be creased in the printing process.
4. Select the desired paper size.
●
If you want to select a standard paper size:
●
If you want to select a nonstandard paper size:
●
If you want to select an envelope size:
If you want to select a standard paper size:
3-36
Making Prints Using the Stack Bypass
Select the desired paper size → press [Next].
3
Basic Operations
To select an inch series paper size, press [Inch-size].
If you want to select a nonstandard paper size:
Press [Free Size] → [Next].
If you want to select an envelope size:
Making Prints Using the Stack Bypass
3-37
Press [Envelope].
3
Basic Operations
Select the envelope type → press [OK].
The display returns to the paper size selection screen.
If the envelope type is not selected correctly, a paper jam will occur.
3-38
Making Prints Using the Stack Bypass
Press [OK] → proceed to step 6.
If the following screen is displayed, press [OK] → adjust the width of the slide guides →
specify the desired envelope size.
3
Basic Operations
If the following screen is displayed, adjust the width of the slide guides to match the paper or
envelope size stored in Stack Bypass Standard Settings, or set Stack Bypass Standard
Settings to 'Off' in Common Settings (from the Additional Functions screen). (See "Additional
Functions(p.5-1).")
Set the paper or envelope size to the same size as the paper or envelopes loaded in the stack bypass.
Making Prints Using the Stack Bypass
3-39
5. Select the desired paper type → press [OK].
3
Basic Operations
If you are using a paper type that is not listed, press [Detailed Settings] → select the paper
type → press [OK].
If you are printing on the backside of a previously printed sheet, press [2nd Side of 2-Sided
Page].
[Transparency] can be selected only if [A4] is selected as the paper size.
For more information on paper types, see "Available Paper Stock(p.3-44)."
You can register a paper type that is not listed in [Detailed Settings] in the Stack Bypass Settings:
Selecting the Paper Type screen. For details on registering paper types, see "Security(p.6-1)."
3-40
Making Prints Using the Stack Bypass
6. Press [Done].
3
Basic Operations
If you press [Stack Bypass Settings], follow the procedures and screens in steps 4 and 5 to
reset the paper size and type settings.
7. If the Copy function is selected, place your originals → select the
desired copy settings.
If you are printing documents that are stored in an inbox, this step is not necessary.
8. Press
.
If you are printing documents that are stored in an inbox, press [Start Print].
Copying or scanning starts.
To cancel all settings and return the machine to the Standard mode, press
.
Making Prints Using the Stack Bypass
3-41
Multifunctional Operations
3
The iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N offers the user many functions, such as
printing, scanning, copying, and sending, which can be used together. The following table provides
you with the details of multifunctional operations.
Basic Operations
How to read the table
The following table indicates the availability of the operations listed in the horizontal rows when the
operations listed in the vertical columns are already being performed.
Examples:
If the machine receives print data when it is already printing documents that have been received by
fax,print performance may be affected.
You cannot scan originals for a copy job and send job at the same time.
:
Available
Receive
via
Network
Receive
Print
Data
Send
Print
Data
via
Network
via
Fax
Scan
Copy/ Send
Mail
Box
Print
Copy
RX
Document
Print
Data
Copy:
Scan
and
Print
-
-
*3
*3
*3
*3
*3
*1
*3
*1
*3
*1
*3
via
Network
via
Fax
3-42
: Available, but with
conditions
via
Network
via
Fax
Send
via
Fax
-:
Unavailable
*3
Multifunctional Operations
*1
*1
Scan
Copy/
Mail
Box
-
Send
*3
Print
-
-
*1
*1
*1
*1
*3
*1
*3
2
2
-
-
*1
*3
Copy
-
Print
Data
Copy:
Scan and Print
*3
*1
*3
*1
*1
*3
*2
*2
*3
*3
*1
*3
*1
*1
*3
*2
*2
*3
-
-
-
*
*2
*3
Basic Operations
*
RX
Document
3
-
*2
-
*1
*2
-
*2
*2
*1 The machine's performance may be affected if image processing, such as compression,
enlargement/reduction, and rotation, are carried out.
*2 The output order of competing jobs varies, depending on whether an optional finisher is attached.
- When an optional finisher is attached: one set is output alternately for each job
- When an optional finisher is not attached: one page is output alternately for each job
*3 The machine's processing speed may be slower.
Remark
Even if it is possible to perform multifunctional
operations, the operation performance may decrease.
The operation of printing data from an inbox is included
in "Print Data" under "Print" in the table.
The machine's performance may be affected if several
network send and receive jobs are being carried out at
the same time.
The operation of printing remote copy jobs or cascade
copy jobs are included in "Copy" under "Print" in the
table.
Multifunctional Operations
3-43
Available Paper Stock
3
The paper types that can be used with this machine are shown in the following table. Icons indicating
the type of paper loaded in each paper drawer can be displayed on the paper selection screen if you
store that information in the machine beforehand. (See "Additional Functions(p.5-1).")
Basic Operations
:
Available
Paper Type
-:
Unavailable
Paper Source
Paper Drawer
(64 to 90 g/m2)
Stack Bypass
(64 to 128 g/m2)
Paper Deck (optional)
(64 to 90 g/m2)
Plain*1
Recycled*1
Color
Pre-punched
Bond Paper
-
-
2
-
-
Tracing Paper*3
-
-
4
-
-
Heavy*
Transparency*
Labels
-
Envelopes
*
5
-
*1 Plain and Recycled paper are from 64 to 90 g/m2, or from 64 to 80 g/m2 for paper with a highly
smooth surface. Load paper heavier than 91g/m2 in the stack bypass.
*2 Heavy papers is from 91 to 128 g/m2.
*3 Some types of tracing paper cannot be used.
*4 Use only A4 transparencies made especially for this machine.
*5 If the optional Envelope Feeder Attachment-C2 is attached to Paper Drawer 1, envelopes can be
loaded.
:
Available
3-44
-:
Unavailable
Available Paper Stock
Paper Size
Width x Length
Paper Source
Paper
Drawer 1
Paper
Drawer
2, 3, 4
Stack
Bypass
Paper
Deck
(optional)
A3
297 mm × 420 mm
A4
297 mm × 210
mm
A4R
210 mm × 297
mm
-
A5R
148 mm × 210
mm
-
Free Size
3
*1
-
-
Monarch:
Catalog Glove
No.8
98.4 mm ×
190.5 mm
*1
-
-
DL
110 mm × 220
mm
*1
-
-
ISO-B5
176 mm × 250
mm
*1
-
-
ISO-C5
162 mm × 229
mm
*1
-
-
Yougata 4
105 mm × 235
mm
*1
-
-
-
-
99 mm × 148
mm to 297 mm
× 432 mm
-
Basic Operations
Envelope COM 10 No.10 104.7 mm ×
241.3 mm
-
*1 If the optional Envelope Feeder Attachment-C2 is attached to Paper Drawer 1, envelopes can be
loaded.
Remark
For instructions on loading paper, see the following
sections:
Paper Drawers 3, 4, and the Paper Deck-Q1 are
optional.
Stack Bypass: "Making Prints Using the Stack
Bypass(p.3-29)."
Available Paper Stock
3-45
Volume Adjustment
3
Pressing
enables you to adjust the fax sending/receiving alarm volume and transmission volume.
You can also set various tones to sound according to the operations performed or status of the
device.
Basic Operations
3-46
Volume Adjustment
Adjusting the Alarm and Monitor Volume
You can set the volume for the alarm and monitor tones that this machine sounds during a fax
transmission.
3
Basic Operations
Remark
This mode is available only if the optional Super G3
FAX Board is installed.
The monitor tone sounds when it connects to the
recipient's fax machine.
The alarm tone sounds when sending or receiving is
cancelled.
1. Press
on the control panel.
2. Select [ ] or [
press [OK].
] to set the Alarm Volume and Monitor Volume →
You can set the volume to any level on a scale of 0 to 9.
If you set the volume all the way to the left, the volume is muted and no tone will sound.
Adjusting the Alarm and Monitor Volume
3-47
Tone Settings
3
You can set whether to sound the following six types of audible tones. The tones below sound at the
following times:
Basic Operations
Entry Tone:
When pressing keys on the control panel
or keys on the touch panel display
Invalid Entry Tone: When an invalid key on the control panel
or touch panel display is pressed, or
when themaximum number of characters
is exceeded
Restock Supplies
Tone:
When the toner cartridge needs to be
replaced
Error Tone:
When a malfunction occurs (e.g., paper
jam or operational error)
Job Done Tone:
After a job completes (e.g., outputting or
stapling is complete)
Forgot Original
Tone:
When originals are placed in the feeder
and there is an original that still remains
on the platen glass, or vice versa
Remark
[Forgot Original Tone] appears only if the optional
Feeder (DADF-U1) (standard-equipped for the
iR3245N/iR3235N/iR3225N) is attached.
1. Press
3-48
Tone Settings
on the control panel.
The Fax Volume Settings screen appears on the touch panel display.
2. Press [Alarm].
3
Basic Operations
If the optional Super G3 FAX Board is not installed, this procedure is not necessary. Proceed
to step 3.
3. Select [On] or [Off] for the desired tones → press [OK].
The optional fax board is installed.
Tone Settings
3-49
3
Basic Operations
The optional fax board is not installed.
3-50
Tone Settings
Checking the Counter and Controller Version
You can check the copy and print page counts, and the print and scan page counts that are
performed by users who log on to MEAP applications using a login service.
3
1. Press
Basic Operations
You can also check the version of the controller.
on the control panel.
The various counts are shown on the touch panel display.
2. Check the Send/Fax counter, MEAP counter, or controller version.
●
To check the Send/Fax counter:
●
To check the MEAP counter:
●
To check the controller version:
To check the Send/Fax counter:
Press [Send/Fax Cntr Check].
[Send/Fax Cntr Check] appears if the Color Universal Send Kit is activated, and the optional
SuperG3 FAX Board is installed.
Checking the Counter and Controller Version
3-51
[Send Counter Check] appears if the Color Universal Send Kit is activated, but the optional
SuperG3 FAX Board is not installed.
[Fax Counter Check] appears if the optional Super G3 FAX Board is installed, but the Color
Universal Send Kit is not activated.
Press [Done].
3
Basic Operations
To check the MEAP counter:
Press [MEAP Counter].
Press the Application Name drop-down list → select the desired application.
To check the version information of an application, the MEAP Contents version information,
etc., press [Version Information].
Press [Done].
To check the controller version:
Press [Device Configuration].
Press [Done].
3. Press [Done].
3-52
Checking the Counter and Controller Version
Checking Job Status
If you press [System Monitor], the System Monitor screen appears, enabling you to check and
change the status of Copy, Send, Fax, Print, and Receive jobs. For example, you can change the
order of jobs in the print queue, cancel a job, or check the details of a job.
3
Press [Print Jobs] to confirm or edit print jobs on the Print Job screen.
From the System Monitor screen, it is possible to quickly acquire information about the machine,
check the amount of paper remaining in all of the standard and optional paper sources, check the
available system memory, and the status of consumables. You can also view a list of error messages.
Remark
If Department ID Management or a login service (such
as SSO-H) is set and Display Status Before
Authentication in System Monitor Screen Restriction in
System Settings (from the Additional Functions screen)
is set to 'Off', operations other than displaying the
Device Status screen cannot be performed from the
System Monitor screen before logging in to the
machine. (See "Security(p.6-1).")
If the Job Log Display in System Settings (from the
Additional Functions screen) is set to 'Off', the following
items are not displayed:
On the System Monitor screen
<Activity Report (RX)>, [Details], and [Print List] on
the Receive screen
Copy, Send, Fax, and Print job logs
On the Print Job screen
[Log]
The status bars on the keys located on the bottom of
the System Monitor screen, flash in red or green
toindicate the status of jobs. The status bars flash
green when there are current jobs that are being
processed, and maintain an steady green light when
there are jobs in the print queue. Flashing red status
bars indicate errors.
The Send function is available only if the Color
Universal Send Kit is activated.
The Fax function is available only if the optional Super
G3 FAX Board is installed.
The Print function is available only if the optional UFR
II Printer Kit (standard-equipped for the iR3245N/
iR3235N/iR3225N), UFR II/PCL Printer Kit
(standard-equipped for the iR3245N/iR3235N/
iR3225N), or PS Printer Kit is activated.
For information on the operations that can be
performed on printer jobs using the Print function, see
the PS/PCL/UFR II Printer Guide.
Many of the check/change operations can also be
performed from the Remote User Interface. (See the
Remote UI Guide.)
Checking Job Status
3-53
Basic Operations
By displaying the status for each job type, it is possible to check the current job or a job waiting to be
processed. By displaying the Log, you can view all of the completed jobs or confirm that a job has
been processed. It is also possible to print a fax transmissions/receptions report from the System
Monitor screen.
Checking Job Status from the System Monitor Screen
3
Basic Operations
1. Press [System Monitor].
To cancel remote or cascade copy jobs from the machine that is scanning the original, press
[Copy] on the System Monitor Screen.
2. From the keys located at the bottom of the System Monitor screen, select
the job type that you want to check or change, or press [Device] to
display the current status of the machine.
●
If a job type ([Copy], [Send], [Fax], [Print], or [Receive]) is selected:
●
If [Device] is selected:
If a job type ([Copy], [Send], [Fax], [Print], or [Receive]) is selected:
3-54
Checking Job Status from the System Monitor Screen
Press [Status] to check the jobs currently being processed or waiting to be
processed.
3
Basic Operations
The example above shows the screen that is displayed when [Print] is selected.
If [Fax] is selected, press [Send Job Status] or [Received Job Status] instead.
If [Receive] is selected, press [Forwarding Status].
For instructions on checking the status of Send, Fax, or Receive jobs, see the Sending and Facsimile
Guide.
Checking Job Status from the System Monitor Screen
3-55
Press [Log] to check the jobs that have already been processed.
3
Basic Operations
The log is organized according to the type of job. Press the Select Type drop-down list →
select the type of job whose log you want to check.
If you select [RX Print] from the Select Type drop-down list, the log for all receive jobs is
displayed in chronological order.
The status of Receive jobs can only be confirmed by the log.
The table below describes the icons that are displayed on the status and log screens.
3-56
Checking Job Status from the System Monitor Screen
Icon (Job Status)
Description
Executing
Waiting
Error
3
Basic Operations
Cancelling
Paused
Secured Print
Sent
Icon (Job Type)
Description
Copy Job
Send/Fax Job
Mail Box Job
Print Job
Report Print Job
The most recent 100 copy, fax, or print jobs, and a total of the most recent 100 send and receive jobs are
displayed in the log.
If [Device] is selected:
Checking Job Status from the System Monitor Screen
3-57
Check the current machine status.
3
Basic Operations
Press [Consumables] to display the remaining amount of toner and staples.
When you are finished checking the status of the consumables, press [Done].
All displays are approximations of the actual amount of consumables remaining.
3. Press [Done].
3-58
Checking Job Status from the System Monitor Screen
Checking Job Status from the Print Job Screen
3
Basic Operations
1. Press [Print Job].
2. Check the status of the print jobs.
Checking Job Status from the Print Job Screen
3-59
Press [Status] to check the jobs currently being processed or waiting to be
processed.
3
Basic Operations
If you are using a login service, [My Job Status] is displayed. Press this key to display only the jobs for the
user that is currently logged on to the machine.
Press [Log] to check the jobs that have already been processed.
Press the Select Type drop-down list → select the type of job whose log you
want to check.
For information on the displayed icons, see "Checking Job Status from the System Monitor Screen(p.3-54)."
3-60
Checking Job Status from the Print Job Screen
Job Details
You can check the details of copy and print jobs, such as the date and time the machine received and
processed the jobs, and the number of pages.
If the Job Log Display in System Settings (from the
Additional Functions screen) is set to 'Off', the following
items are not displayed on the System Monitor screen:
Only operations for print jobs can be performed on the
Print Job screen.
On the System Monitor screen
<Activity Report (RX)>, [Details], and [Print List] on
the Receive screen
Copy, Send, Fax, and Print job logs
On the Print Job screen
[Log]
For information on the operations that can be
performed on printer jobs using the Print function, see
the PS/PCL/UFR II Printer Guide.
Job Details
3-61
Basic Operations
Remark
3
Checking Copy/Print Job Details
3
Basic Operations
3-62
Checking Copy/Print Job Details
Checking Copy/Print Job Details from the System Monitor Screen
3
Basic Operations
1. Press [System Monitor] → select the job type ([Copy] or [Print]).
To check the details of jobs specified through a MEAP application, select [Print] for both MEAP copy and
print jobs.
Checking Copy/Print Job Details from the System Monitor Screen
3-63
2. Press [Status] or [Log] → select the job whose details you want to check
→ press [Details].
3
Basic Operations
3. Check the detailed information → press [Done] repeatedly until the Basic
Features screen appears.
3-64
Checking Copy/Print Job Details from the System Monitor Screen
Checking Copy/Print Job Details from the Print Job Screen
3
1. Press [Print Job].
Basic Operations
2. Press [Status] or [Log] → select the job whose details you want to check
→ press [Details].
Checking Copy/Print Job Details from the Print Job Screen
3-65
3. Check the detailed information → press [Done] repeatedly until the Basic
Features screen appears.
3
Basic Operations
3-66
Checking Copy/Print Job Details from the Print Job Screen
Printing the Copy/Print Log
3
Basic Operations
Printing the Copy/Print Log
3-67
Printing Copy/Print Log from the System Monitor Screen
3
1. Press [System Monitor] → select the job type ([Copy] or [Print]).
Basic Operations
2. Press [Log] → [Print List].
If you selected [Print], press the Select Type drop-down list → select the type of job whose
3-68
Printing Copy/Print Log from the System Monitor Screen
log you want to print → press [Print List].
The log can be printed only if A3, A4, or A4R (plain, recycled, or color paper) is loaded in one of the paper
sources that are set to 'On' when you press [Other] to select a paper source in Drawer Eligibility For APS/
ADS in Common Settings (from the Additional Functions screen). (See "Additional Functions(p.5-1).")
3
3. Press [Yes].
4. Press [Done].
Printing Copy/Print Log from the System Monitor Screen
3-69
Basic Operations
If you selected [Copy], the Copy Log List is printed. If you selected [Print], the Print Log List
isprinted.
Printing the Copy/Print Log from the Print Job Screen
3
Basic Operations
1. Press [Print Job] → [Log].
2. Press the Select Type drop-down list → select the type of job whose log
you want to print → press [Print List].
3. Press [Yes].
3-70
Printing the Copy/Print Log from the Print Job Screen
Priority Printing
You can change the printing priority of a job, so that it is printed right after the current job is complete.
3
Basic Operations
Priority Printing
3-71
Selecting the Job for Priority Printing from the System Monitor
Screen
3
Basic Operations
1. Press [System Monitor] → [Print].
2. Press [Status] → select the job for priority printing → press [Print Next].
3. Press [Done].
3-72
Selecting the Job for Priority Printing from the System Monitor Screen
Selecting the Job for Priority Printing from the Print Job
Screen
3
Basic Operations
1. Press [Print Job] → [Status].
2. Select the job for priority printing → press [Print Next].
Selecting the Job for Priority Printing from the Print Job Screen
3-73
3
Basic Operations
3-74
Selecting the Job for Priority Printing from the Print Job Screen
chapter
4
Optional Equipment
This category describes the optional equipment that can be attached to the machine.
System Configuration
This section provides you with illustrations of all the optional equipment that can be attached to the
machine, and shows you examples of different system configurations.
4
Optional Equipment
4-2
System Configuration
Optional Equipment
4
Optional Equipment
Optional Equipment
4-3
4
Optional Equipment
1 Platen Cover Type M
The Platen Cover Type M secures the
originals placed on the platen glass.
This option is not available for the iR3245N/
iR3235N/iR3225N.
2 Feeder (DADF-U1)
Originals placed in the feeder are
automatically fed sheet by sheet onto the
platen glass for scanning. The feeder also
automatically turns over two-sided originals to
make one or two-sided copies.
The Feeder (DADF-U1) is standard-equipped
for the iR3245N/iR3235N/iR3225N.
3 Card Reader-C1
The Card Reader-C1 enables Department ID
Management to be performed automatically.
4 Copy Tray-J1
The Copy Tray-J1 provides an additional
paper output tray.
5 Paper Deck-Q1
The Paper Deck-Q1 provides an additional
source of paper for printing jobs.
The Paper Deck-Q1 holds up to 2,700 sheets
of paper (80 g/m2).
6 Cassette Feeding Unit-Y3
The Cassette Feeding Unit-Y3 provides two
additional sources of paper for printing jobs.
Each paper drawer holds up to 550 sheets of
paper (80 g/m2).
7 Inner 2 Way Tray-D1
The Inner 2 Way Tray-D1 is equipped with the
following features: Collate, Group, and Rotate.
8 Envelope Feeder Attachment-C2
The Envelope Feeder Attachment-C2 can only
be attached to Paper Drawer 1, and holds only
envelopes.
9 Puncher Unit-Q1/S1/T1
The Puncher Unit-Q1/S1/T1 can be attached
to the optional Finisher-S1, and is equipped
with the Hole Punch mode.
10 Finisher-S1
The Finisher-S1 is equipped with the following
modes: Collate, Group, Offset, and Staple
(Corner).
11 Additional Finisher Tray-B1
12 Buffer Pass Unit-E2
The Additional Finisher Tray-B1 can be
The Buffer Pass Unit-E2 is required to attach
attached to the optional Finisher-S1 to provide
the Finisher-AE1 or Saddle Finisher-AE2 to
an additional paper output tray.
the main unit.
13 Puncher Unit-L1/N1/P1
The Puncher Unit-L1/N1/P1 can be attached
to the optional Finisher-AE1 or Saddle
Finisher-AE2, and is equipped with the Hole
Punch mode.
14 Staple Cartridge-D2/D3
The Staple Cartridge-D2/D3 can be attached
to the optional Saddle Finisher-AE2 for saddle
stitching.
15 Staple-J1
The Staple-J1 can be attached to the optional
finisher for stapling (Corner and Double).
16 Saddle Finisher-AE2
The Saddle Finisher-AE2 is equipped with the
following modes: Collate, Group, Offset, and
Staple (Corner, Double, and Saddle Stitch).
17 Finisher-AE1
The Finisher-AE1 is equipped with the
following modes: Collate, Group, Offset, and
Staple (Corner and Double).
4-4
Optional Equipment
Remark
Only one optional finisher can be attached to the main
unit at a time.
Either the optional Platen Cover Type M or Feeder
(DADF-U1) (standard-equipped for the iR3245N/
iR3235N/iR3225N) can be attached to the main unit.
4
Optional Equipment
Optional Equipment
4-5
Sample System Configurations
4
Different optional equipment can be attached to the machine to form various system configurations.
The illustrations below are only examples of some of the possible system configurations. For
information on the complete range of optional equipment configurations, contact your local authorized
Canon dealer.
The optional Platen Cover Type M and Cassette Feeding Unit-Y3 are attached.
Optional Equipment
The optional Feeder (DADF-U1), Inner 2 Way Tray-D1, Copy Tray-J1, Cassette Feeding Unit-Y3,
Paper Deck-Q1, and Card Reader-C1 are attached.
The optional Feeder (DADF-U1), Finisher-S1, Additional Finisher Tray-B1, and Cassette Feeding
4-6
Sample System Configurations
Unit-Y3 are attached.
4
Optional Equipment
The optional Feeder (DADF-U1), Saddle Finisher-AE2, Puncher Unit-L1, Buffer Pass Unit-E2, and
Cassette Feeding Unit-Y3 are attached.
*
The Feeder (DADF-U1) is standard-equipped for the iR3245N/iR3235N/iR3225N.
Sample System Configurations
4-7
System Options
By installing system related optional accessories, the user can expand the functionality of the
machine. This section describes the system related optional accessories and their functions.
4
UFR II Printer Kit
Optional Equipment
The UFR II Printer Kit can be available only to the iR3245/iR3235/iR3225, and enables you to
upgrade your machine to a high-speed network printer. This kit incorporates UFR II (Ultra Fast
Rendering II) Technology, which utilizes Canon's original printing algorithm to minimize file
processing and achieve maximum performance.
Remark
To use the features of the UFR II Printer Kit, it must be
activated by registering a license key.
For the iR3245N/3235N/3225N, the machine is
equipped with the UFR II/PCL printer function as
standard, therefore you do not need to activate this
option.
UFR II/PCL Printer Kit
You can upgrade this machine to a high-speed network printer by installing the optional UFR II/PCL
Printer Kit. This kit incorporates UFR II (Ultra Fast Rendering II) Technology, which utilizes Canon's
original printing algorithm to minimize file processing and achieve maximum performance. This kit is
also equipped with the Direct Print functions, which enables you to print a TIFF, JPEG, or PDF image
without opening the file from your computer, using the Remote UI. It supports PCL5e/6 emulation
printing solutions.
Remark
To use the features of the UFR II/PCL Printer Kit, it
must be activated by registering a license key.
The UFR II/PCL Printer Kit is standard-equipped for
the iR3245N/iR3235N/iR3225N.
PS Printer Kit
The PS Printer Kit supports PS emulation printing solutions.
4-8
System Options
Remark
To use the features of the PS Printer Kit, it must be
activated by registering a license key after the UFR II/
PCL Printer Kit (standard-equipped for the iR3245N/
iR3235N/iR3225N) has been activated.
If you are using the iR3245/iR3235/iR3225, to activate
the PS Printer Kit, the memory of the machine must be
expanded by installing the Additional Memory Type A
(512MB) to the machine.
Expansion Bus
4
System Upgrade RAM
This option expands the memory capacity of the machine. By installing the System Upgrade RAM,
the memory of your machine is expanded, and there are more functions that can be specified when
storing documents in inboxes and scanning documents to be sent.
Additional Memory Type A (512MB)
This option expands the memory capacity of the machine. To enable some optional functions, it is
necessary to install the Additional Memory Type A (512MB) to expand the memory capacity of the
machine.
Remark
It is not necessary to install the Additional Memory
Type A (512MB) to the iR3245N/iR3235N/iR3225N.
Super G3 FAX Board
Installing the Super G3 FAX Board enables you to send and receive fax documents. You can also
send documents that have been created in applications directly from your PC via a network.
Remark
The Canon Fax Driver is supplied with the Super G3
FAX Board, and enables you to send fax images from
a PC via the machine.
System Options
4-9
Optional Equipment
The Expansion Bus is necessary to install the IPSec Board.
IPSec Board
This is the option for using the IPSec communication. IPSec is a protocol for creating a security policy
to protect data received from and sent to the IP network from threats such as interception, alteration,
and theft.
Remark
To perform IPSec communication, the optional IPSec
Board must be installed after installing the Expansion
Bus.
4
Optional Equipment
Color Universal Send Kit
The Color Universal Send Kit enables you to send scanned documents by e-mail or I-fax, as well as
send scanned data to be stored in file servers or User Inboxes.
Remark
To enable the Send function, the Color Universal Send
Kit must be activated.
Universal Send Security Feature Set
The Universal Send Security Feature Set enables you to encrypt PDF files and set a password to
send them safely to a file server or e-mail address. It also enables the recipient of the PDF or XPS
files to verify which device scanned it.
Encrypted PDF
The Encrypted PDF mode enables you to encrypt PDF files that you send to an e-mail address or
file server for enhanced security. Only users who enter the correct password can open, print, or
change the received PDF.
Device Signature PDF or Device Signature XPS
The Device Signature PDF or the Device Signature XPS mode uses the device signature
certificate and key pair inside the machine to add a digital signature to the document, which
enables the recipient to verify which device scanned it.
4-10
System Options
Remark
To use the features of the Universal Send Security
Feature Set, it must be activated by registering a
license key after the Color Universal Send Kit has been
activated.
Universal Send Advanced Feature Set
4
Compact PDF or Compact XPS
A Compact PDF or a Compact XPS is a higher compressed PDF or XPS file than a normal PDF or
XPS file. The text and image portions of a PDF or XPS file are processed separately to achieve a
higher level of compression, which enables you to reduce the load on a network or server.
Trace & Smooth PDF
The Trace & Smooth mode enables you to convert the text and line drawings of a scanned image
to scalable outline data. The outline data (Trace) can be extracted and used in Adobe Illustrator.
The smoothing process can also be applied to the text of the outline data to make it appear less
jagged when viewed on a PC monitor or in print.
Searchable PDF or Searchable XPS
The Searchable PDF or the Searchable XPS mode enables you to perform OCR (Optical
Character Recognition) to extract data that can be recognized as text from a scanned image. The
text can then be added to the file to create a PDF or XPS file that is searchable.
Remark
To use the features of the Universal Send Advanced
Feature Set, it must be activated by registering a
license key after the Color Universal Send Kit has been
activated.
Digital User Signature Kit
The Digital User Signature Kit enables you to add a digital user signature obtained from a certificate
authority to a PDF or XPS file. This enables the recipient of a PDF or XPS file to verify which user
signed it.
System Options
4-11
Optional Equipment
The Universal Send Advanced Feature Set enables you to make Compact PDF, Compact XPS,
Trace & Smooth PDF, Searchable PDF, and Searchable XPS files.
Remark
To use the features of the Digital User Signature Kit, it
must be activated by registering a license key after the
Color Universal Send Kit has been activated.
Digital certificates issued by a certificate authority must
be registered to use the Digital User Signature Kit.
(See the Remote UI Guide.)
Secure Watermark
4
Optional Equipment
The Secure Watermark enables you to embed hidden text in the background of copies. You can
embed text, such as "CONFIDENTIAL," the date and time, or a department name. The embedded
text only appears when the machine prints the copies.
HDD Data Encryption Kit
The HDD Data Encryption Kit is a tool that enables you to prevent data leakages by encrypting all of
the data stored in the hard disk of the machine. Encrypted hard disk data that is extracted from the
machine cannot be read properly.
HDD Data Erase Kit
The HDD Data Erase Kit enables you to erase the data stored on the hard disk completely.
Remark
To use the features of the HDD Data Erase Kit, it must
be activated.
Web Access Software
The Web Access Software enables you to view Web pages from the touch panel display of the
machine.If you register PDF files on the Web page, you can print them without using a PC. Moreover,
if you create a Web page or special content, and then register it as a PDF file, you can share the Web
page or special content with other users.
4-12
System Options
Remark
To print Web pages and PDF files using the Web
Access Software, the optional PS Printer Kit must be
activated.
If you are using the iR3245/iR3235/iR3225, to display
Flash content, the memory of the machine must be
expanded by installing the Additional Memory Type A
(512MB). If you are using the iR3245N/iR3235N/
iR3225N, it is not necessary to install the Additional
Memory Type A (512MB).
4
Encrypted Printing Software
Remark
The features of the Encrypted Printing Software are
available only if the UFR II Printer Kit
(standard-equipped for the iR3245N/iR3235N/
iR3225N), UFR II/PCL Printer Kit (standard-equipped
for the iR3245N/iR3235N/iR3225N), or PS Printer Kit is
activated.
ACCESS MANAGEMENT SYSTEM KIT
The ACCESS MANAGEMENT SYSTEM KIT enables you to restrict the various features of the Copy,
Print, Mail Box, and Send functions that each user can use. Restricting the Send function enables you
to reduce the risk of confidential information being leaked, and restricting users to only allow
two-sided printing of multiple page documents enables printing costs to be reduced.
iW Function Flow
iW Function Flow is an option that enables you to register combinations of functions (such as Scan,
Print, and Send functions). For example, you can execute multiple operations such as scanning and
then sending an original, or combining documents stored in a User Inbox and then printing them as a
booklet, all with a single operation.
The authentication function of iW Function Flow also enables each user to register and execute their
own settings.
System Options
4-13
Optional Equipment
The Encrypted Printing Software enables you to encrypt print data sent from a computer using the
Secured Print function, and decrypt it at the machine. This enables you to strengthen the security of
print data by preventing the contents of your printed documents from being seen by other users, and
preventing the unauthorized use of confidential information.
Wireless LAN Board
Installing the Wireless LAN Board will allow the machine to connect to a network without using cables,
and transfer data in infrastructure mode via an access point. Setting a password and authentication
method reduces the risk of stolen data or unauthorized access by a third party.
Remark
The Wireless LAN Board and the standard network
interface of this product cannot be used at the same
time.
4
Optional Equipment
4-14
System Options
Available Combination of Options
This table describes the optional equipment that is needed to use each function, the available
combination of options that can be installed simultaneously, and the limitations when installing
optional equipment.
4
Simultaneous Installation
Required
Limitations
Copy Function
Platen Cover Type M or Feeder
(DADF-U1)
The Platen Cover
Type M and
Feeder (DADF-U1)
cannot be
attachedtogether. If
only the Platen
Cover Type M is
attached, some
functions may be
unavailable.
Mail Box Function
Platen Cover Type M or Feeder
(DADF-U1)
The Platen Cover
Type M and
Feeder (DADF-U1)
cannot be
attachedtogether. If
only the Platen
Cover Type M is
attached, some
functions may be
unavailable.
Available Combination of Options
4-15
Optional Equipment
Machine Function
Optional
Equipment
Needed
Send Function
Platen Cover Type M or Feeder
(DADF-U1)
The Platen Cover
Type M and
Feeder (DADF-U1)
cannot be
attachedtogether. If
only the Platen
Cover Type M is
attached, some
functions may be
unavailable.
Color Universal
Send Kit
To use the Send
function, the Color
Universal Send Kit
must be activated.
4
Optional Equipment
4-16
Available Combination of Options
-
Universal Send
Color Universal
Advanced Feature Send Kit
Set
To use the features
of the Universal
Send Advanced
Feature Set, it
must be activated
after the optional
Color Universal
Send Kit has been
activated.
Universal Send
Security Feature
Set
Color Universal
Send Kit
To use the features
of the Universal
Send Security
Feature Set, it
must be activated
after the optional
Color Universal
Send Kit has been
activated.
Digital User
Signature Kit
Color Universal
Send Kit
To use the features
of the Digital User
Signature Kit, it
must be activated
after the optional
Color Universal
Send Kit has been
activated.
Fax Function
Platen Cover Type M or Feeder
(DADF-U1)
-
-
UFR II Printer Function
UFR II Printer Kit or UFR II/PCL Printer
Kit
To use the UFR II
printer function, the
UFR II Printer Kit
(standard-equipped
for the iR3245N/
iR3235N/iR3225N)
must be available
for use.
To use the UFR II/
PCL printer
function, the UFR
II/PCL Printer Kit
(standard-equipped
for the iR3245N/
iR3235N/iR3225N)
must be available
for use.
UFR II/PCL Printer Function and TIFF/
JPEG/PDF Direct Print Function
UFR II/PCL Printer Kit
To use the UFR II/
PCL Printer
Function, the UFR
II/PCL Printer Kit
(standard-equipped
for the iR3245N/
iR3235N/iR3225N)
must be activated.
Available Combination of Options
4-17
4
Optional Equipment
Super G3 FAX
Board
The Platen Cover
Type M and
Feeder (DADF-U1)
cannot be
attachedtogether. If
only the Platen
Cover Type M is
attached, some
functions may be
unavailable.
PS Printer Function and PS Direct Print PS Printer Kit
Function
UFR II/PCL Printer To use the features
Kit
of the PS Printer
Kit, it must be
activated after the
optional UFR II/
PCL Printer Kit
(standard-equipped
for the iR3245N/
iR3235N/iR3225N)
has been activated.
If you are using the
iR3245/iR3235/
iR3225, to activate
the PS Printer Kit,
the memory of the
machine must be
expanded by
installing the
Additional Memory
Type A (512MB) to
the machine.
Additional Copy
Tray
4
Optional Equipment
Right Side Output
Tray
Copy Tray-J1
-
The Copy Tray-J1
cannot be used
with the
Finisher-AE1 or
Saddle
Finisher-AE2.
Inner Output Tray
Inner 2 Way
Tray-D1
-
The Inner 2 Way
Tray-D1 cannot be
used with the
Finisher-S1,
Finisher-AE1, or
Saddle
Finisher-AE2.
Secure Watermark
4-18
Available Combination of Options
Additional Finisher Finisher-S1
Tray-B1
The Additional
Finisher Tray-B1
cannot be used
with the Inner 2
Way Tray-D1,
Finisher-AE1, or
Saddle
Finisher-AE2.
Secure Watermark -
-
Collate
Group
Offset
Staple
Finisher-S1,
Finisher-AE1, or
Saddle
Finisher-AE2
Buffer Pass
Unit-E2*1
The Copy Tray-J1
cannot be used
with the
Finisher-AE1 or
Saddle
Finisher-AE2.
Hole Punch
Puncher Unit-L1/
N1/P1
Buffer Pass
Unit-E2, Cassette
Feeding Unit-Y3,
and Finisher-AE1
or Saddle
Finisher-AE2
The Puncher
Unit-L1/N1/P1
cannot be used
with the
Finisher-S1.
Puncher Unit-Q1/
S1/T1
Finisher-S1
The Puncher
Unit-Q1/S1/T1
cannot be used
with the
Finisher-AE1 or
Saddle
Finisher-AE2.
Department ID Management*2
Card Reader-C1
-
-
Additional Paper Supply
Cassette Feeding
Unit-Y3
-
-
Large Scale Paper Supply
Paper Deck-Q1
Cassette Feeding
Unit-Y3
-
Security Management
(Data Encryption)
HDD Data
Encryption Kit
-
-
Security Management
(Data Erase)
HDD Data Erase
Kit
-
-
Increased Security
(IPSec)
IPSec Board
Expansion Bus
To perform IPSec
communication,
the optional IPSec
Board must be
installed after
installing the
Expansion Bus.
Wireless LAN
Wireless LAN
Board
-
The Wireless LAN
Board and the
standard network
interface of this
product cannot be
used at the same
time.
4-19
Optional Equipment
Available Combination of Options
4
Displaying
Web Pages
Viewing
Web Access
Software
-
If you are using the
iR3245/iR3235/
iR3225, to display
Flash content, the
memory of the
machine must be
expanded by
installing the
Additional Memory
Type A (512MB). If
you are using the
iR3245N/iR3235N/
iR3225N, it is not
necessary to install
the Additional
Memory Type A
(512MB).
PS Printer Kit
-
4
Optional Equipment
Printing Web
Pages/PDF Files
Encrypted Secured Printing
Encrypted Printing Print Function
Software
To use the features
of the Encrypted
Printing Software,
an optional printing
kit must be
activated.
*1 If the Finisher-S1 is attached, the Buffer Pass Unit-E2 is not necessary.
*2 The Department ID Management function is a standard function in this machine. If the optional Card
Reader-C1 is attached, Department ID Management is performed automatically, and you do not
have to enter the Department ID and password manually. The Card Reader-C1 enables you to
check the print totals and the remaining number of pages that can be printed on the touch panel
display.
4-20
Available Combination of Options
Utilities
4
Optional Equipment
Utilities
4-21
Cassette Feeding Unit-Y3
If you attach the Cassette Feeding Unit-Y3 to the machine, you have two additional paper sources for
print jobs.
4
Up to 550 sheets of paper (80 g/m2) can be loaded into each drawer of the Cassette feeding unit.
Optional Equipment
4-22
Cassette Feeding Unit-Y3
Parts and Their Functions
4
Optional Equipment
1 Paper Drawers
Each paper drawer holds up to 550 sheets of
paper (80 g/m2).
2 Lower Right Cover
Open this cover to remove jammed paper.
Parts and Their Functions
4-23
Optional Accessories
FL Cassette-Y1(L)
4
This cassette can be adjusted to hold various paper sizes.
Optional Equipment
Available Locations: Paper Drawers 2, 3, or 4
Available Paper Sizes: A3, A4, A4R, or A5R
FL Cassette-Z1(M)
This cassette can be adjusted to hold various paper sizes.
Available Locations: Paper Drawer 1
Available Paper Sizes: A4, A4R, or A5R
4-24
Optional Accessories
Paper Deck-Q1
If you attach the Paper Deck-Q1 to the machine, you have one additional source of paper for print
jobs.
Up to 2,700 sheets of paper (80 g/m2) can be loaded into the paper deck.
4
Optional Equipment
Remark
If the machine is in the Sleep mode (the touch panel is
not displayed, and only the main power indicator is lit),
you may not be able to open the paper deck. In this
case, press the control panel power switch to
reactivate the machine, and then press the open
button on the paper deck.
The paper size of the paper deck is fixed to A4.
Paper Deck-Q1
4-25
Parts and Their Functions
4
Optional Equipment
1 Release Button
Press to move the paper deck away from the
main unit when you want to detach it from the
machine.
3 Paper Supply Indicator
Enables you to check the amount of paper
remaining in the paper deck.
4-26
Parts and Their Functions
2 Open Button
Press to open the paper deck when you need
to load paper or check for a paper jam.
Envelope Feeder Attachment-C2
The following six types of envelopes can be loaded into the envelope feeder attachment:
COM 10 No.10: 104.7 mm × 241.3 mm
4
Monarch: Catalog Glove No.8: 98.4 mm × 190.5 mm
Optional Equipment
DL: 110 mm × 220 mm
ISO-C5: 162 mm × 229 mm
ISO-B5: 176 mm × 250 mm
Yougata 4: 105 mm × 235 mm
Envelope Feeder Attachment-C2
4-27
Parts and Their Functions
The Envelope Feeder Attachment-C2 can only be attached to Paper Drawer 1.
4
Optional Equipment
1 Left Guide
Use the Left Guide to align the length of the
envelopes being loaded.
2 Envelope Receptacle
The Envelope Receptacle pushes the
envelopes up so that they can be fed correctly,
even when there are only a few envelopes left.
3 Back Width Guide
Fix the Back Width Guide in place using the
provided screws to match the width of the
envelopes.
4 Front Width Guide
Fix the Front Width Guide in place using the
provided screws to match the width of the
envelopes.
5 Paper Size Dial
When the Envelope Feeder Attachment-C2 is
attached to the paper drawer, make sure that
the Paper Size Dial is set to 'ENV'.
6 Size Switch
Select either 'ENV.1' or 'ENV.2' for the
envelope type.
7 Open Button
Press to open the paper drawer.
4-28
Parts and Their Functions
Feeder (DADF-U1)
Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning.
The feeder also automatically turns over two-sided originals to make one or two-sided copies.
4
Remark
When using the platen glass to copy or scan thick
originals, such as books or magazines, do not press
down hard on the feeder.
If the original output area is blocked, originals may get
damaged, and printing may not be performed correctly.
Therefore, do not place any objects in the original
output area.
The Feeder (DADF-U1) is standard-equipped for the
iR3245N/iR3235N/iR3225N.
Feeder (DADF-U1)
4-29
Optional Equipment
Do not insert your fingers into the gaps around the
original supply tray, as your fingers may get caught.
Also, be careful not to drop objects, such as paper clips
into the gaps, as doing so may cause damage to the
machine or cause it to break down.
Parts and Their Functions
4
Optional Equipment
1 Feeder Cover
Open this cover to remove jammed originals.
2 Slide Guides
Adjust the slide guides to match the width of
the original.
3 Original Supply Tray
Originals placed here are automatically fed
sheet by sheet to the platen glass. Place
originals into this tray with the surface that you
want to scan face up.
4 Original Output Area
Originals that have been scanned from the
original supply tray are output into the Original
Output Area in the order that they are fed into
the feeder.
5 Original Set Indicator
Lights when originals are placed in the original
supply tray.
4-30
Parts and Their Functions
Platen Cover Type M
The Platen Cover Type M secures originals that are placed on the platen glass for copying.
Remark
4
Optional Equipment
This option is not available for the iR3245N/iR3235N/
iR3225N.
Platen Cover Type M
4-31
Parts and Their Functions
4
Optional Equipment
1 Platen Cover
Close the platen cover to secure originals that
have been placed on the platen glass.
4-32
Parts and Their Functions
Finisher-S1/Puncher Unit-Q1/S1/T1
The Finisher-S1 is equipped with the following finishing modes: Collate, Group, Offset, and Staple.
(See "Finishing Modes(p.4-35).")
The Puncher Unit-Q1/S1/T1 is equipped with the Hole Punch mode.
Remark
The Finisher-S1 cannot be attached with the optional
Inner 2 Way Tray-D1.
Finisher-S1/Puncher Unit-Q1/S1/T1
4-33
4
Optional Equipment
If the optional Copy Tray-J1 is attached to the right side of the machine, and the optional Additional
Finisher Tray-B1 is attached to the Finisher-S1, prints can be delivered to three different locations.
Parts and Their Functions
4
Optional Equipment
1 Auxiliary Tray
If you are printing on large size paper, such as
A3 or A4R, pull out the auxiliary tray.
2 Additional Finisher Tray-B1
The Additional Finisher Tray-B1 can be
attached to the optional Finisher-S1, and
provides an additional paper output tray.
3 Output Tray
Paper is output to the output tray.
4 Front Cover
Open this cover to replace the staple cartridge
in the stapler unit, or to clear a staple jam.
5 Main Unit's Right Cover
Open this cover when clearing a paper jam
inside the main unit.
6 Paper Output Unit
Pull out the paper output unit to remove
jammed paper.
7 Handle
Grip this handle to pull out the Finisher-S1 or
push it back into its original position.
4-34
Parts and Their Functions
Finishing Modes
The Finisher-S1 is equipped with the following finishing modes.
Remark
4
Collate Mode
The prints are automatically collated into sets arranged in page order. The collated print sets can be
shifted by pressing [Offset].
Group Mode
All prints of the same original page are grouped together. The grouped print sets can be shifted by
pressing [Offset].
Offset Mode
The print output is shifted alternately to the front and back of the tray, in a vertical (portrait)
orientation, or a horizontal (landscape) orientation, depending on the orientation of your originals.
Remark
If you press [Offset] when either the Collate or Group
mode is set, each set of prints is shifted approximately
30 mm before it is delivered to the output tray.
Staple Mode
Finishing Modes
4-35
Optional Equipment
If the Collate or Group mode is set, the output tray
moves downward as the stack of paper that is output
increases in quantity and thickness. Once the output
tray has reached its stacking limit, printing stops
temporarily. Remove all of the prints from the output
tray, and printing resumes.
The prints are automatically collated into sets arranged in page order and stapled. Prints are stapled
in the following places:
If an original is placed on the platen glass:
4
Optional Equipment
If originals are placed in the optional feeder:
4-36
Finishing Modes
Remark
Do not place your
hands in the part of
the tray where
stapling is performed
(near the rollers)
when a finisher is
attached, as this
may result in
personal injury.
Only the following paper sizes can be stapled: A3, A4,
or A4R.
You cannot staple envelopes, transparencies, tracing
paper, or labels.
The maximum number of sheets, including cover
sheets, that can be stapled together is 30 sheets of A3
or A4R paper, and 50 sheets of A4 paper.
If the machine stops while stapling and the message
<Load staples.> appears, almost all of the staples
have been used, and the staple cartridge must be
replaced. To proceed, replace the staple cartridge.
Do not place your
hands into the open
spaces around the
moving finisher
trays. Doing so may
result in personal
injury or damage to
the finisher.
Do not place
anything under the
trays of the finisher,
as doing so may
damage the trays.
Hole Punch Mode
The Hole Punch mode punches two or three holes (depending on the paper size) in the printed
sheets.
Finishing Modes
4-37
4
Optional Equipment
Do not place objects
or lean against the
finisher unit when it
is extended. Doing
so may damage the
finisher or cause the
machine to tip over,
resulting in personal
injury.
If the Staple mode is set, the output tray moves
downward as the stack of paper that is output
increases in quantity and thickness. Once the output
tray has reached its stacking limit, or after 30 sets of
prints have been output, printing and stapling stop
temporarily. Remove all of the stapled prints from the
output tray, and printing and stapling resume.
The hole punched areas are shown in the illustration below.
4
Optional Equipment
The distance between the punch holes is shown in the illustration below.
Remark
You cannot punch holes in A5R paper.
Holes cannot be punched in transparencies,
envelopes, pre-punched paper, tracing paper, or
labels.
: Available
-: Unavailable
Paper Size
A3
A4
A4R
A5R
4-38
The following are paper sizes that can be output to the
output trays of the machine. However, some paper
sizes may not be output, depending on the set
functions.
Finishing Modes
Output Tray
Envelope
COM10 No.10
Monarch: Catalog
Glove No.8
DL
ISO-B5
ISO-C5
Yougata 4
Free size
4
99 mm × 148 mm to
297 mm × 432 mm
Optional Equipment
Finishing Modes
4-39
Finisher-AE1/Saddle Finisher-AE2/Puncher Unit-L1/N1/P1
The Finisher-AE1 and Saddle Finisher-AE2 are equipped with the following finishing modes: Collate,
Group, Offset, and Staple.
4
The Saddle Finisher-AE2 is also equipped with the Saddle Stitch mode.
The Puncher Unit-L1/N1/P1 is equipped with the Hole Punch mode.
Optional Equipment
Remark
To attach the Finisher-AE1 or Saddle Finisher-AE2, the
optional Buffer Pass Unit-E2 is required.
The Puncher Unit-L1/N1/P1 can be attached only if the
Finisher-AE1 or Saddle Finisher-AE2 is attached.
Either the Finisher-AE1 or Saddle Finisher-AE2 can be
attached to the main unit.
4-40
Finisher-AE1/Saddle Finisher-AE2/Puncher Unit-L1/N1/P1
Parts and Their Functions
4
Optional Equipment
1 Top Cover of the Finisher
Open this cover to remove jammed paper.
2 Top Cover of the Puncher Unit
Open this cover to remove jammed paper.
3 Front Cover of the Punch Waste Tray
Open this cover to remove punch waste or to
remove jammed paper.
4 Buffer Pass Unit-E2
Open the Buffer Pass Unit-E2 to remove
jammed paper.
5 Front Cover of the Finisher-AE1
Open this cover to replace the staple cartridge
in the stapler unit, or to clear a staple jam.
6 Front Cover of the Saddle Finisher-AE2
Open this cover to replace the staple cartridge,
remove jammed paper, or to clear a staple jam
in the stapler unit and saddle stitcher unit.
7 Booklet Tray (Saddle Finisher-AE2 Only)
Prints that are saddle stitched are output to
this tray.
8 Booklet Tray Guide (Saddle Finisher-AE2
Only)
Set this guide to match the size of the output
paper. (See "Finishing Modes(p.4-35).")
9 Lower Output Tray
10 Upper Output Tray
Prints are output to this tray. You can set the
Prints are output to this tray. You can set the
Tray Designation mode to designate this tray
Tray Designation mode to designate this tray
for outputting prints when using certain
for outputting prints when using certain
functions. (See "Additional Functions(p.5-1).")
functions. (See "Additional Functions(p.5-1).")
Parts and Their Functions
4-41
Finishing Modes
The Finisher-AE1 and Saddle Finisher-AE2 are equipped with the following finishing modes.
4
Remark
Optional Equipment
Do not place anything other than output paper in the
trays of the finisher, as doing so may damage the
trays.
Do not place
anything under the
trays of the finisher,
as doing so may
damage the trays.
If the Collate or Group mode is set, the output trays
move downward as the stack of paper that is output
increases in quantity and thickness. Once an output
tray has reached its stacking limit, subsequent prints
are automatically delivered to the next available tray. If
all of the available trays have reached their stacking
limits, printing stops temporarily. Remove all of the
output paper from the trays. The trays move upward,
and printing resumes.
Collate Mode
The prints are automatically collated into sets arranged in page order. The collated print sets can be
shifted by pressing [Offset].
Group Mode
All prints of the same original page are grouped together. The grouped print sets can be shifted by
pressing [Offset].
Offset Mode
The print output is shifted alternately to the front and back of the tray, in a vertical (portrait)
orientation, or a horizontal (landscape) orientation, depending on the orientation of your originals. For
example, if you place A4R originals, the paper is output and shifted in the horizontal direction. If you
place A4 originals, the paper is output and shifted in the vertical direction.
4-42
Finishing Modes
Remark
If you press [Offset] when either the Collate or Group
mode is set, each set of prints is shifted approximately
30 mm before it is delivered to the output tray.
Staple Mode
If an original is placed on the platen glass:
If originals are placed in the optional feeder:
Finishing Modes
4-43
4
Optional Equipment
The prints are automatically collated into sets arranged in page order and stapled. Prints are stapled
in the following places:
Remark
If a finisher is
attached to the
machine, do not
place your hand in
the part of the tray
where stapling is
performed or where
the rollers are
located, as this may
result in personal
injury.
4
Do not pull copies or prints out of the output area while
they are being stapled. Remove the copies or prints
after they are output to one of the output trays.
The maximum number of sheets, including cover
sheets, that can be stapled together is 30 sheets of A3
or A4R paper, and 50 sheets of A4 paper.
If the machine stops while stapling and the message
<Load staples.> appears, almost all of the staples
have been used, and the staple cartridge must be
replaced. To proceed, replace the staple cartridge.
Optional Equipment
If the Staple mode is set, the output trays move
downward as the stack of paper that is output
increases in quantity and thickness. Once an output
tray has reached its stacking limit, or after 30 sets of
prints have been output, printing and stapling stop
temporarily. Remove all of the stapled prints from the
output tray, and printing and stapling resume.
You cannot corner or double staple A5R paper.
You cannot staple transparencies, envelopes, tracing
paper, or labels.
Saddle Stitch Mode
The Saddle Stitch mode enables you to make booklets, consisting of pages folded and stapled in the
centre.
4-44
Finishing Modes
Remark
The Saddle Stitch mode is available only if the Saddle
Finisher-AE2 is attached.
The maximum number of sheets that can be saddle
stitched is 15 (60 pages, 80 g/m2), including cover
sheets. To change the amount of pages that can be
saddle stitched, contact your local authorized Canon
dealer.
The accuracy of folds created in the Saddle Stitch
mode may vary depending on the paper type and the
number of sheets.
Make sure to adjust the Booklet Tray guide to match
the size of the output paper before outputting saddle
stitched prints, as shown below.
The paper sizes that can be saddle stitched are: A3 or
A4R.
4
Hole Punch Mode
The Hole Punch mode punches two or three holes (depending on the paper size) in the printed
sheets.
The hole punched areas are shown in the illustration below.
Finishing Modes
4-45
Optional Equipment
A paper jam may occur if the Booklet Tray guide is not
adjusted to match the size of the output paper.
The distance between the punch holes is shown in the illustration below.
4
Optional Equipment
Remark
You cannot punch holes in A5R paper.
Holes cannot be punched in transparencies,
envelopes, pre-punched paper, tracing paper, or
labels.
: Available
The following are paper sizes that can be output to the
output trays of the machine. However, some paper
sizes may not be output, depending on the set
functions.
-: Unavailable
Paper Size
Paper Size
Tray A
Tray B
Tray C
Booklet
Tray
A3
A4
-
A4R
A5R
Envelope
Free Size
COM10 No.10
-
Monarch: Catalog
Glove No.8
-
DL
-
ISO-B5
-
ISO-C5
-
Yougata 4
-
99 mm × 148 mm to
297 mm × 432 mm
-
The Booklet Tray can only be used when the Saddle Finisher-AE2 is attached.
4-46
Finishing Modes
-
Inner 2 Way Tray-D1
If you attach the Inner 2 Way Tray-D1 to the machine, prints can be delivered to both the main tray
and the Inner 2 Way Tray-D1.
Additionally, if the optional Copy Tray-J1 is attached to the right side of the machine, prints can be
delivered to three different locations.
Optional Equipment
When the Inner 2 Way Tray-D1 is attached to the machine, the following finishing modes are
available:
Remark
If the optional Finisher-S1, Finisher-AE1, or Saddle
Finisher-AE2 is attached, the Inner 2 Way Tray-D1
cannot be attached.
Collate Mode
The prints are automatically collated into sets arranged in page order before they are delivered to the
Inner 2 Way Tray-D1.
Group Mode
All prints of the same original page are grouped together into sets before they are delivered to the
Inner2 Way Tray-D1.
Rotate Mode
If originals of the same size are printed, the prints are automatically collated into sets arranged in
pageorder, and are output in alternating directions to the Inner 2 Way Tray-D1.
Inner 2 Way Tray-D1
4
4-47
Parts and Their Functions
4
Optional Equipment
1 Inner 2 Way Tray
Prints are output to this tray.
2 Output Paper Tray Guide
Tilt up the output paper tray guide to catch the
printouts.
3 Paper Output Unit
Pull out the Paper Output Unit to remove
jammed paper.
4 Main Unit's Right Cover
Open this cover when clearing a paper jam
inside the main unit.
Remark
The following are paper sizes that can be output to the
output trays of the machine. However, some paper
sizes may not be output, depending on the set
functions.
: Available
-: Unavailable
Paper Size
Output Tray
Tray A
A3
4-48
Parts and Their Functions
Tray B
A4
A4R
A5R
Envelope
COM10 No.10
Monarch: Catalog
Glove No.8
DL
4
ISO-B5
Optional Equipment
ISO-C5
Yougata 4
Free Size
99 mm × 148 mm to
297 mm × 432 mm
Parts and Their Functions
4-49
Copy Tray-J1
If the Copy Tray-J1 is attached to the machine, the following finishing modes are available:
4
Collate Mode
Optional Equipment
The prints are automatically collated into sets arranged in page order before they are delivered to the
output tray.
Group Mode
All prints of the same original page are grouped together into sets before they are delivered to the
outputtray.
Rotate Mode
If originals of the same size are printed, the prints are automatically collated into sets arranged in
pageorder, and are output in alternating directions to the output tray.
Remark
[Rotate] can only be selected when the Copy Tray-J1
and the optional Inner 2 Way Tray-D1 are attached.
4-50
Copy Tray-J1
Parts and Their Functions
4
2 Auxiliary Tray
Pull out the auxiliary tray if you are printing on
large size paper (A3 or A4R).
Remark
The following are paper sizes that can be output to the
output trays of the machine. However, some paper
sizes may not be output, depending on the set
functions.
: Available
-: Unavailable
Paper Size
Output Tray
A3
A4
A4R
A5R
Envelope
COM10 No.10
-
Monarch: Catalog Glove No.8
Free Size
DL
-
ISO-B5
-
ISO-C5
-
Yougata 4
-
99 mm × 148 mm to
297 mm × 432 mm
-
Parts and Their Functions
4-51
Optional Equipment
1 Output Tray
Prints are output to this tray.
Card Reader-C1
If the Card Reader-C1 is attached to the machine, you must insert a control card to operate it. The
Card Reader-C1 performs Department ID Management by using the control card.
4
Remark
Optional Equipment
If you are using a login service other than default
authentication, the Limit Functions mode will not be
available.
If SSO-H is set as the login service, you cannot use the
optional Card Reader-C1.
If the Basic Features screen does not appear on the
touch panel display when the control card is inserted,
make sure that:
The control card is inserted in the correct direction.
The control card is inserted as far as it can go.
An unusable control card is not inserted. (For
example, cards, which are damaged or cards
prohibited from use.)
4-52
Card Reader-C1
Insert a usable control card correctly.
For instructions on turning the power ON, see "Before
You Start Using This Machine(p.1-1)."
If the Card Reader-C1 is attached, the types of cards
shown below can be used. An optical type card can
manage up to 200 departments, and a magnetic type
card can manage up to 1,000 departments.
Procedure before Using the Machine
1. Insert the control card into the card slot, making sure that it is facing in
the correct direction.
Optional Equipment
The Basic Features screen of the selected function appears on the touch panel display.
Procedure before Using the Machine
4
4-53
Procedure after Using the Machine
1. After you finish using the machine, remove the
control card.
4
Optional Equipment
The touch panel display returns to the screen for inserting the
control card.
Once you have removed the control card, you cannot operate the
machine until the control card is inserted again.
4-54
Procedure after Using the Machine
Department ID Management
This section describes how to change the password and page limit, and how to check the print totals
when the control card is being used.
4
Remark
Optional Equipment
The maximum number of digits that you can register for
the password is seven. If you enter fewer than seven
digits, the machine registers the password with leading
zeros.
Example: If <321> is entered, <0000321> is
registered.
Department ID Management
4-55
Flow of Additional Functions Operations
This section describes the flow of Additional Functions operations when the optional Card Reader-C1
is attached.
4
Remark
Optional Equipment
Settings specified from the Additional Functions screen
are never changed when you press
.
1. Press
→ [System Settings].
If the System Manager ID and System Password have been set, enter the System Manager
IDand System Password using
(numeric keys) → press
(Log In/Out).
The System Settings screen is displayed.
4-56
Flow of Additional Functions Operations
2. Press [Dept. ID Management].
4
] or [
Optional Equipment
If the desired setting is not displayed, press [
] to scroll to the desired setting.
3. Select the desired mode.
Flow of Additional Functions Operations
4-57
4. Specify the desired mode → press [OK].
4
Optional Equipment
5. Press [Done] repeatedly until the Basic Features screen appears.
4-58
Flow of Additional Functions Operations
Changing the Password and Page Limit
1. Press
→ [System Settings] → [Dept. ID Management].
4
Optional Equipment
2. Press [Register Dept. ID/Password].
Changing the Password and Page Limit
4-59
3. Press [ ] or [ ] to display the department whose password you want
to change → select the department → press [Edit].
4
Optional Equipment
Press and hold down [
] or [
] to quickly and continuously scroll through the available Department ID
pages. Continuous scrolling is useful when a large number of Department IDs are registered.
4. Enter the new password (up to seven digits) using
Press [Password].
Press [Password] → enter the desired password.
4-60
Changing the Password and Page Limit
-
(numeric keys).
Press [Confirm] → enter the same number to confirm the password → press
[OK].
You cannot store a password with only zeros as the number, such as <0000000>. If you
enter a number that begins with zeros, the leading zeros are ignored.
Example: If <02> or <002> is entered, <0000002> is stored.
If you make a mistake when entering the password, press
to clear the password.
4
You cannot change the Department ID.
5. If you want to change or set a page limit restriction, press [Turn Limits
On/Off and Set Page Limits].
6. Set the page limit restriction.
Press [On] under the desired function(s).
To cancel setting a page limit restriction for a function, press [Off] under the desired
function's name.
<Total Print Limit> is the sum of <Copy Limit> and <Print Limit>.
Press [ ] (Page Limit) next to [On]/[Off] of the desired function(s) → enter the
page limitrestriction using
(numeric keys).
The machine stops sending a fax if the Scan Limit is reached while faxing a document either from memory
or directly to the recipient.
The machine stops scanning if a scan limit is reached while the machine is scanning originals that are
being fed from the optional feeder. (Those originals that were scanned before the limit is reached are not
added to the scan count.)
If you make a mistake when entering a number, press
to clear the number.
You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, copying, scanning, or
printing is not possible.
The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two
pages.
Changing the Password and Page Limit
4-61
Optional Equipment
If Use Asterisks to Enter Access No./Passwords in System Settings (from the Additional Functions screen)
is set to 'Off', passwords you enter are not displayed as asterisks (*******). (See "Security(p.6-1).")
Press [OK] → [OK].
4
Optional Equipment
7. If you would like to limit users to certain functions of the machine, press
[Limit Functions].
8. Press [On] or [Off] next to the functions you want to limit using
Department ID Management → press [OK].
If you select [On] for all of the functions on the screen, Department ID Management is set for
all of the machine's functions.
If you select [Off] for all of the functions on the screen, Department ID Management is set
only for copying or printing operations from computers.
[Send] appears if the Color Universal Send Kit is activated, and the optional Super G3 FAX
Board is installed, or if only the Color Universal Send Kit is activated. If only the optional
Super G3 FAX Board is installed, [Fax] appears.
9. Press [Done] → [OK].
If the page limit setting is set to 'On', the remaining number of pages that can be printed
4-62
Changing the Password and Page Limit
(page limit minus the current page count) is displayed on the screen, as shown below.
4
Optional Equipment
Copy Basic Features Screen
The icons that are displayed on the screen are explained below:
Total number of sheets
remaining that can be copied
or printed
Remaining number of sheets
that can be copied
Scan Screen
The item that is displayed on the Scan screen is explained below:
Changing the Password and Page Limit
4-63
Remaining number of sheets
that can be scanned in colour
Remaining number of sheets
that can be scanned in black
4
Optional Equipment
Print Screen
The icon that is displayed on the Print screen is displayed below:
Total number of sheets
remaining that can be copied
or printed
Remaining number of sheets
that can be printed
4-64
Changing the Password and Page Limit
Send Screen
The icon that is displayed on the Send screen is explained below:
Remaining number of sheets
that can be scanned in colour
Remaining number of sheets
that can be scanned in black
Only the page limits for functions that are set to 'On' are displayed.
Changing the Password and Page Limit
4-65
4
Optional Equipment
The Send screen appears only if the optional Color Universal Send Kit is activated, and the optional Super
G3 FAX Board is installed, or if only the Color Universal Send Kit is activated.
Checking the Page Counts on a Control Card
You can check the page counts on the control card you are currently using.
4
Optional Equipment
1. Press [System Monitor].
2. Press [Pg Ct Check].
3. Check the page counts → press [Done] → [Done].
4-66
Checking the Page Counts on a Control Card
Checking and Printing Counter Information
You can display and print a list of how much paper was used by each department.
4
→ [System Settings] → [Dept. ID Management].
Optional Equipment
1. Press
2. Press [Page Totals].
3. Check or print the page total count.
The print page totals that belong to print jobs without a Department ID (left blank) are the
number of prints from computers that do not correspond with a registered Department ID.
These prints are referred to as prints with unknown IDs.
The scan page totals that belong to scan jobs without a Department ID (left blank) are the
number of pages that have been scanned from computers that do not correspond with a
registered Department ID. The scanned pages from computers are referred to as network
scans with unknown IDs.
Checking and Printing Counter Information
4-67
●
If you only want to check the counter information:
●
If you want to print the displayed list:
If you only want to check the counter information:
Press [
] or [
] to display the desired Department ID → press [
to display and view the desired page totals.
4
] or [
]
Optional Equipment
Press and hold down [
] or [
] to quickly and continuously scroll through the available Department ID
pages. Continuous scrolling is useful when a large number of Department IDs are registered.
If you want to print the displayed list:
Press [Print List].
Press [Yes].
To cancel printing, press [Cancel].
To close the screen that is displayed while the machine is printing the Page Count List, press [Done].
The counter information can be printed only if A3, A4, or A4R (plain, recycled, or color paper) isloaded in a
paper source that is set to 'On' when you press [Other] to select a paper source inDrawer Eligibility For
APS/ADS in Common Settings (from the Additional Functions screen). (See "Additional Functions(p.5-1).")
4. Press [Done] → [OK].
4-68
Checking and Printing Counter Information
Clearing Page Totals
You can clear the page totals made for all departments or for specific departments.
4
→ [System Settings] → [Dept. ID Management].
Optional Equipment
1. Press
2. Press [Page Totals].
3. Press [Clear All Totals].
To clear one page total at a time by department, press [
department → select the department → press [Clear].
] or [
] to display the desired
4. Press [Yes].
Clearing Page Totals
4-69
5. Press [Done] → [OK].
4
Optional Equipment
4-70
Clearing Page Totals
Accepting Print and Scan Jobs with Unknown IDs
You can specify whether to accept or reject print and network scan jobs from computers that do not
correspond with a registered Department ID.
4
Remark
1. Press
For more information on the Network Scan function,
see the Network ScanGear Guide.
→ [System Settings] → [Dept. ID Management].
2. Select [On] or [Off] → press [OK].
Accepting Print and Scan Jobs with Unknown IDs
4-71
Optional Equipment
The setting for <Allow Printer Jobs with Unknown IDs>
is valid only if the machine is equipped with the Printer
function. The setting for <Allow Remote Scan Jobs with
Unknown IDs> is valid only if the machine is equipped
with the Network Scan function.
<Allow Printer Jobs with Unknown IDs>:
[On]:
The machine accepts print
jobs from computers that do
not correspond with a
registered Department ID.
[Off]:
The machine does not accept
print jobs from computers
that do not correspond with a
registered Department ID.
4
Optional Equipment
<Allow Remote Scan Jobs with Unknown IDs>:
4-72
[On]:
The machine accepts remote
scan jobs from computers
that do not correspond with a
registered Department ID.
[Off]:
The machine does not accept
remote scan jobs from
computers that do not
correspond with a registered
Department ID.
Accepting Print and Scan Jobs with Unknown IDs
chapter
Additional Functions
This category describes the Additional Functions of the machine, which can be
customized to suit your needs.
5
What Are Additional Functions?
Additional Functions enable you to customize the machine's various settings.
Remark
If you are performing user authentication using the
SSO-H login service, you cannot change theAdditional
Functions settings of the machine if you are logged in
as a general user.
5
Settings specified from the Additional Functions
screen are never changed, even if you press
.
Additional Functions
If you are logged in as an Administrator, you can
change the Additional Functions settings of
themachine. (When the dialog box prompting you to
enter the System Manager ID and System Password
appears, enter the System Manager ID and System
Password).
1. Press
.
The Additional Functions screen is displayed.
2. Select an Additional Functions setting.
5-2
What Are Additional Functions?
If you select System Settings and the System Manager ID and System Password have
beenset, enter the System Manager ID and System Password using
(numeric keys)
→ press
(Log In/Out).
3. Press a mode key to specify its settings.
5
Additional Functions
For an overview of all the settings you can change from the Additional Functions screen, see
"Additional Functions Settings Table(p.5-5)."
The Common Settings, Adjustment/Cleaning, System Settings, and Copy Settings screensconsist of a list
of individual settings. Press [
] or [
] to scroll to the desired setting.
What Are Additional Functions?
5-3
4. Specify the desired mode → press [OK].
5
Additional Functions
The selected mode is set.
5. Press [Done] repeatedly until the Basic Features screen appears.
5-4
What Are Additional Functions?
Additional Functions Settings Table
The following settings can be selected or stored from the Additional Functions screen. (*1 Indicates
the default setting.) For more information on the settings not explained in this category, see the
following:
Copy Settings: the Copying and Mail Box Guide
Report Settings, Communications Settings, and Address Book Settings: the Sending and
Facsimile Guide
5
Additional Functions
Mail Box Settings: the Copying and Mail Box Guide
Printer Settings and Report Settings: the PS/PCL/UFR II Printer Guide
Network Settings and Report Settings: the Network Guide
Remote UI Settings: the Remote UI Guide
System Settings: the Sending and Facsimile Guide and Security (p.6-1)
Additional Functions Settings Table
5-5
The Additional Functions Screen
5
Additional Functions
The System Settings Screen
Common Settings
Item
Settings
Function Display Settings (p.5-26)
Delivered
No
1
Copy* , Send, Mail Box, Print Job, Scan, MEAP
Initial Function and
Function Order Settings
Copy Screen Display
Settings
Regular Copy Only, Regular and Express Copy*1, Express
Copy Only
On, Off*1
Set System Monitor as
the Default Screen
Copy, Send, Fax, Print, Receive, Device*1
Set the Default Screen
for System Monitor
Auto Clear Setting (p.5-31)
Initial Function*1, Selected Function
1
Yes
Display Remaining Paper
Message (p.5-33)
On* , Off
No
Inch Entry (p.5-34)
On, Off*1
Yes
5-6
Additional Functions Settings Table
Drawer Eligibility For APS/
ADS (p.5-35)
Copy, Printer, Mail Box, Receive/Fax,
Other: (Stack Bypass: On, Off*1, All Other Paper Sources:
On*1, Off)
Copy: Consider Paper Type: On, Off*1
No
Envelope Cassette (p.5-37) Env. 1: COM10*1, ISO-B5, Monarch: Catalog Glove No.8,
ISO-C5, DL, Yougata 4
Env. 2: COM10*1, ISO-B5, Monarch: Catalog Glove No.8,
ISO-C5, DL, Yougata 4
No
Register Paper Type (p.5-38) Plain*1, Recycled, Color, Pre-punched, Bond Paper,
Heavy, Tracing Paper, Transparency, Labels
No
Paper Select Screen
Priority (p.5-40)
Simple*1, Detailed
No
Energy Consumption in
Sleep Mode (p.5-41)
Low* , High
Yes
LTRR/STMT Original
Selection (p.5-43)
Distinguish Manually, Use LTRR Format*1, Use STMT
Format
Yes
Additional Functions Settings Table
5
Additional Functions
1
5-7
Tray Designation (p.5-44)*
2
If the Optional Copy Tray-J1 Is Attached
Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax,
Other
Tray B: Copy, Mail Box, Printer*1, Receive*1, Fax*1,
Other*1
If the Optional Inner 2 Way Tray-D1 Is Attached
Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax,
Other
Tray B: Copy, Mail Box, Printer*1, Receive*1, Fax*1,
Other*1
5
Additional Functions
If the Optional Inner 2 Way Tray-D1 and Copy Tray-J1 Are
Attached
Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax,
Other
Tray B: Copy, Mail Box, Printer*1, Receive, Fax, Other
Tray C: Copy, Mail Box, Printer, Receive*1, Fax*1,
Other*1
If the Optional Finisher-S1 and Additional Finisher Tray-B1
Are Attached
Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax,
Other
Tray B: Copy, Mail Box, Printer*1, Receive*1, Fax*1,
Other*1
If the Optional Finisher-S1 and CopyTray-J1 Are Attached
Tray A: Copy*1, Mail Box*1, Printer*1, Receive, Fax,
Other
Tray B: Copy, Mail Box, Printer, Receive*1, Fax*1,
Other*1
If the Optional Finisher-S1, Copy Tray-J1, and Additional
Finisher Tray-B1 Are Attached
Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax,
Other
Tray B: Copy, Mail Box, Printer*1, Receive, Fax, Other
Tray C: Copy, Mail Box, Printer, Receive*1, Fax*1,
Other*1
If the Optional Finisher-AE1 or Saddle Finisher-AE2, and
Buffer Pass Unit-E2 Are Attached
Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax,
Other
5-8
Additional Functions Settings Table
No*3
Tray B: Copy, Mail Box, Printer*1, Receive, Fax, Other
Tray C: Copy, Mail Box, Printer, Receive*1, Fax*1,
Other*1
Tray Home Position: Tray A*1, Tray B, Off
Printing Priority (p.5-47)
Copy: 1*1, 2, 3
Printer: 1, 2*1, 3
Mail Box, Receive/Fax, Other: 1, 2, 3*1
Yes
Register Form for Form
Composition (p.5-48)
Register (Entire Image Composition/ Transparent Image),
Erase, Check Print, Details
No
Register Characters for Page Register, Edit, Erase
No./Watermark (p.5-54)
5
On, Off*1
No
Paper Feed Method Switch (p.5-61) Speed Priority*1, Print Side Priority
Additional Functions
Stack Bypass Standard
Settings (p.5-58)
Yes
No
Additional Functions Settings Table
5-9
Standard Local Print
Settings (p.5-63)
No
All Paper Sources, Auto*1
Paper Select
1*1 to 9,999 sets
Copies
Finishing
5
If No Finisher Is Attached or Only the Optional Inner 2 Way
Tray-D1 is Attached:
Do Not Collate, Collate*1, Rotate Collate, Group,
Rotate Group
Additional Functions
If the Optional Finisher-S1 Is Attached:
Do Not Collate, Collate, Offset Collate*1, Group, Offset
Group, Staple(Corner)
If the Optional Finisher-S1 and Puncher Unit-Q1/S1/T1
Are Attached:
Do Not Collate, Collate, Offset Collate*1, Group, Offset
Group, Staple (Corner), Hole Punch
If the Optional Finisher-AE1 or Saddle Finisher-AE2, and
Buffer Pass Unit-E2 Are Attached:
Do Not Collate, Collate, Offset Collate*1, Group, Offset
Group, Staple (Corner: Top Left, Bottom Left, Top
Right, Bottom Right), (Double: Left, Right)
If the Optional Finisher-AE1 or Saddle Finisher-AE2, and
Buffer Pass Unit-E2 and Puncher Unit-L1/N1/P1 Are
Attached:
Do Not Collate, Collate, Offset Collate*1, Group, Offset
Group, Staple (Corner: Top Left, Bottom Left, Top
Right, Bottom Right), (Double: Left, Right), Hole Punch
On, Off*1
2-Sided Print
On, Off*1
Erase Document After
Printing
On, Off*1
Merge Documents
5-10
Additional Functions Settings Table
On, Off*1
No
Reversed Display (Color) (p.5-66) On, Off*1
No
Language Switch (p.5-65)
2
On* , Off
Yes
Job Separator between
Jobs (p.5-68)
On, Off*
1
Yes
Job Separator between
Copies (p.5-70)
On, Off*1
Offset Jobs (p.5-67) *
1
No
No
Number of Copies/Job Duration On*1, Off
Status Display (p.5-73)
No
Different Paper Sizes for the On*1, Off
Output Tray (p.5-74) * 2
Yes
Cleaning Display for the Original On*1, Off
Scanning Area (p.5-75)* 4
No
Data Compression Ratio for High Ratio, Normal*1, Low Ratio
Remote Scans (p.5-76)
Yes
Gamma Value for Remote
Scans (p.5-77)
Limited Functions Mode (p.5-78)*
Shutdown Mode (p.1-1)
2
Gamma 1.0, Gamma 1.4, Gamma 1.8*1, Gamma 2.2
Yes
On, Off*1
Yes
Press [Start]
No
Initialize Common Settings (p.5-79) Initialize
5
Additional Functions
Job Duration Display (p.5-72) Copy: On, Off*1
Mail Box: On, Off*1
Other: On, Off*1
No
*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
*3 Indicates information that is delivered only if the number of output trays in the host machine and
client machines is the same.
*4 Indicates items that appear only when the appropriate optional equipment is attached to the
iR3245/iR3235/iR3225. For the iR3245N/iR3235N/iR3225N, these items are displayed by default.
Timer Settings
Item
Settings
Time Fine Adjustment (p.5-81) 00:00 to 23:59, in one minute increments
Delivered
No
Additional Functions Settings Table
5-11
Auto Sleep Time (p.5-82)
10 seconds, 1*1, 2, 10, 15, 20, 30, 40, 50 min., 1 hour, 90
min., 2, 3, 4 hours
Yes
Auto Clear Time (p.5-83)
0 (Off) to 9 minutes, in one minute increments; 2 min.*1
Yes
Time Until Unit Quiets Down (p.5-84) 0 (Off), to 9 minutes, in one minutes increments; 1 min.*
1
Daily Timer Settings (p.5-85) Sunday to Saturday, 00:00 to 23:59, in one minute
increments
Yes
Yes
*1 Indicates the default setting.
5
Adjustment/Cleaning
Additional Functions
Item
Settings
Delivered
Zoom Fine Adjustment (p.5-87) X, Y: -1.0% to +1.0%, in 0.1% increments; 0.0%*
Saddle Stitcher Staple
Repositioning (p.5-88) *
Saddle Stitch Position
Adjustment (p.5-89) *
1
No
Press [Start]
No
All paper sizes: -2.0 mm to +2.0 mm, in 0.25 mm
increments; 0.00 mm*1
No
2
2
Creep (Displacement)
Correction (for each paper type) 0.00 mm to 2.00 mm, in
Correction Adjustment (p.5-90) 0.05 mm increments; 0.25 mm*1
No
Auto Gradation Adjustment (p.5-91) Automatic after the machine prints and scans a test print
No
Exposure Recalibration (p.5-93) Copy/Inbox, Send: Light, Dark: 1 to 9 levels; 5*
1
No
1
Character/Background Contrast Relative Contrast Value: -7 to +7; -1* (for the iR3245/
No
Adjustment (p.5-94)* 2
iR3245N/iR3235/iR3235N), 0*1 (for the iR3225/iR3225N),
Sample Print, Sample Print Settings
Standard Value Settings: 1 to 64; 20*1, Print, Print Settings
Latent String Density: 1 to 36; 7*1 (for the iR3245/iR3245N/
iR3235/iR3235N), 6*1 (for the iR3225/iR3225N)
Initialize
Feeder Cleaning (p.5-100)*
4
Press [Start]
No
*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
*4 Indicates items that appear only when the appropriate optional equipment is attached to the
iR3245/iR3235/iR3225. For the iR3245N/iR3235N/iR3225N, these items are displayed by default.
5-12
Additional Functions Settings Table
Report Settings*2
Item
Settings
Delivered
Settings: Send
TX Report
For Error Only*1, On, Off
Report with TX Image: On*1, Off
Activity Report
Yes
Yes
1
On* , Off
Auto Print
5
On, Off*1
Timer Setting: 00:00 to 23:59
Additional Functions
Daily Activity Report
Time
On, Off*1
Send/Receive Separate
Settings: Fax
Fax TX Report
For Error Only*1, On, Off
Report with TX Image: On*1, Off
Fax Activity Report
Yes
Yes
1
On* , Off
Auto Print
Daily Activity Report
Time
On, Off*1
Timer Setting: 00:00 to 23:59
On, Off*1
Send/Receive Separate
Fax RX Report
Confidential Fax Inbox RX
Report
For Error Only, On, Off*1
1
Yes
On* , Off
Yes
Address Book List
Address Book 1 to 10;
One-touch Buttons, Print List
No
User Data List
Print List
No
Print List: Send
Print List: Fax
Additional Functions Settings Table
5-13
User Data List
Print List
No
*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
System Settings
Item
5
Settings
Delivered
System Manager Settings
Additional Functions
System Manager ID
Seven digit number maximum
System Password
Seven digit number maximum
System Manager
32 characters maximum
E-mail Address
64 characters maximum
Contact Information
32 characters maximum
Comment
32 characters maximum
Yes
Dept. ID Management
On, Off*1
Yes
Register Dept. ID/Password Register, Edit, Erase, Limit Functions
Yes
Page Totals
No
Dept. ID Management
Clear, Print List, Clear All Totals
Allow Printer Jobs with
Unknown IDs
1
On* , Off
Yes
Allow Remote Scan Jobs
with Unknown IDs
On*1, Off
Yes
0 (Off), 1 to 99 MB; 3 MB*1
Yes
Communications
Settings*2
E-mail/I-Fax Common
Settings
Maximum Data Size for
Sending
40 characters maximum; Attached Image*1
Default Subject
5-14
Additional Functions Settings Table
On, Off*1
No
On*1, Off
No
1 to 99 hours; 24 hours*1
Yes
Specify Authorized User
Reply-to Destination
E-mail Settings
Specify Authorized User
Dest. Sender
I-Fax Settings
Full Mode TX Timeout
5
Additional Functions
0 to 99 hours; 24 hours*
1
Divided Data RX Timeout
On, Off*1
Print MDN/DSN on
Receipt
On*1, Off
Always send notice for
RX errors
On, Off*1
Use Send Via Server
On*1, Off
Allow MDN Not Via
Server
Fax Settings
33600 bps*1, 14400 bps, 9600 bps, 7200 bps, 4800 bps,
2400 bps
Yes
Send Start Speed
33600 bps*1, 14400 bps, 9600 bps, 7200 bps, 4800 bps,
2400 bps
Yes
Receive Start Speed
20 digits maximum
No
PTSN*1, PBX
Yes
Receive Password
R-Key Settings
Memory RX Inbox Settings
Additional Functions Settings Table
5-15
Seven digit number
No
On, Off*1
Yes
On, Off*1
Yes
Everyday, Select Days, Off*1
Yes
Everyday, Select Days, Off*1
Yes
On*1, Off
Use SSL*5: On, Off*1
Yes
Seven digit number
Yes
Memory RX Inbox
Password
Use Fax Memory Lock
Use I-Fax Memory Lock
Memory Lock Start Time
5
Additional Functions
Memory Lock End Time
Remote UI
Restrict the Send
Function*2
Address Book Password
Access Number
Management
On, Off*
1
Yes
Restrict New Addresses
Fax: On, Off*1
E-mail: On, Off*1
I-fax: On, Off*1
File: On, Off*1
Yes
Allow Fax Driver TX
On*1, Off
Yes
1
Yes
Confirm Entered Fax
Numbers
On, Off*
E-mail/I-Fax Domain
Sending Restriction
Restrict Sending to Domains; On, Off*1
Register, Edit, Erase
Allow Sending with Expired On, Off*1
Certificates
Always Add Device
Signature to Send
Yes
Yes
On, Off*1
Restrict File Format: On, Off*1
Yes
32 characters maximum
No
Device Information
Settings
Device Name
5-16
Additional Functions Settings Table
Location
Forwarding Settings*2
Clear Message Board
Auto Online/Offline*
32 characters maximum
No
Receive Type, E-mail Priority, Edit, Erase, Print List
No
Validate/Invalidate, Register (Registered Forwarding
Settings), Forward w/o Conditions
Yes
Clear
No
4
Auto Online
On, Off*1
Yes
Auto Offline
1
Yes
Date & Time Settings
On, Off*
Date and Time Setting (12 digit number)
Time Zone: GMT -12:00 to GMT +12:00;GMT 00:00*1
Daylight Saving Time: On*1, Off
No
24 characters maximum
No
Display Status Before
Authentication
On*1, Off
No
Allow Secured Print from
Print Status Screen
On, Off*1
No
Job Log Display
On*1, Off
Obtain Job Log From ManagementSoftware: Permit,
Do Not Allow*1
No
Additional Functions
License Registration
5
System Monitor Screen
Restriction
Register LDAP Server*2
Register, Edit, Erase, Register/EditLDAP Search, Print List No
MEAP Settings
Use HTTP
On*1, Off
Use SSL*5: On, Off*1
Yes
Print System Information
Print
No
Copy Set Numbering
Option Settings
Copy Set Num. Op: On (ID/User Name: On, Off; Date: On, Yes
Off; Characters: On, Off), Off*1
Display ID/User Name
On*1, Off
No
On*1, Off
Yes
USB Settings
Use USB Device
Additional Functions Settings Table
5-17
Device Information
Delivery Settings
5
Additional Functions
Register Destinations
Auto Search/Register, Register, Details, Erase, Print List
Auto Delivery Settings
Everyday, Select Days, Off*1
Add. Functions Settings Value: On (Network Settings:
Include, Exclude*1), Off*1
Dept. ID: On, Off*1
Address Book: On, Off*1
Printer Settings: On, Off*1
Paper Information: On, Off*1
Manual Delivery
Everyday, Select Days, Off*1
Add. Functions Settings Value: On (Network Settings:
Include, Exclude*1), Off*1
Dept. ID: On, Off*1
Address Book: On, Off*1
Printer Settings: On, Off*1
Paper Information: On, Off*1
Restrictions for Receiving
Device Info.
On*1, Off
Restore Data
Add. Functns Set. Value, Dept. ID, Address Book, Printer
Settings,Paper Information: On, Off*1
Receive Restriction for
Each Function
Add. Functions Settings Value: On*1, Off
Dept. ID: On*1, Off
Address Book: On*1, Off
Printer Settings: On*1, Off
Paper Information: On*1, Off
Communication Log
Details, Print List, Report Settings
Auto Print: On*1, Off
Daily Activity Report Time: On (00:00 to 23:59), Off*1
Separate Report Type: On, Off*1
Initialize All Data/Settings Initialize
Use Asterisks to Enter
Access No./Passwords
1
No
On* , Off
Yes
Forced Secure Watermark
Copy:Do Not Set*1, Set
Mail Box:Do Not Set*1, Set
Printer:Do Not Set*1, Set
Yes
Printer Driver Secure
Watermark
Do Not Set*1, Set
Yes
Secure Watermark Mode*2
5-18
Additional Functions Settings Table
Encrypted Print Settings*2
Only Allow Encrypted Print
Jobs
On, Off*1
Yes
0=Off, 1, 2, 3, 6, 12 hours, 1, 2, 3*1, 7, 30 days
No
Settings for All User
Inboxes
Time until Document Auto
Erase
Print Upon Storing From the On, Off*1
Printer Driver
No
Paper Type Management Details/Edit
Name, Category, Basis Weight, Type, Finish,
Settings
Creep(Displacement) Correct., Color
5
Duplicate, Erase, Sort List by
No
UFR II, PCL5e, PCL5c, PCL6, PS3, FAX
No
Restrict Printer Jobs
On, Off*
Erase Encrypted PDF
Password
Erase
1
Additional Functions
PDL Selection (PnP) *
2
Yes
Yes
No
*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
*4 Indicates items that appear only when the appropriate optional equipment is attached to the
iR3245/iR3235/iR3225. For the iR3245N/iR3235N/iR3225N, these items are displayed by default.
*5 Indicates items that are not delivered as device information.
Copy Settings
Item
Paper Select Key Size for
Express Copy Screen
Settings
1
Large* : Four paper sources maximum
(Stack Bypass, Stack Bypass Settings,
1: Paper Drawer 1,
2: Paper Drawer 2,
3: Paper Drawer 3,
4: Paper Drawer 4,
5: Paper Deck-Q1),
Small
Delivered
No
Additional Functions Settings Table
5-19
Standard Key 1, 2 Settings
for Regular Screen
Various modes; No Settings*1
Standard Key Settings for
Express Copy Screen
Displayed Standard Keys: Up to 5 Set Keys*1, Up to 10 Set No
Keys,
Settings: Various modes; No Settings*1
Auto Collate*2
On*1, Off
Yes
1
On* , Off
Yes
1
Yes
Auto Orientation
5
No
Additional Functions
Photo Mode
On, Off*
Standard Settings
Store, Initialize
Register Remote Device
Register (Seven devices maximum), Details, Erase, Move No
To Top
Remote Device
Transmission Timeout
5 to 30 seconds; 30 seconds*1
Yes
Initialize Copy Settings
Initialize
No
No
*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
Communications Settings*2
Item
Settings
Delivered
Common Settings:
TX Settings
Unit Name for E-mail/I-Fax
Erase Failed TX
Data Compression Ratio
24 characters maximum
No
1
On* , Off
Yes
1
High Ratio, Normal* , Low Ratio
Handle Documents with
Forwarding Errors
Always Print, Store/Print, Off*
Photo Mode
On, Off*1
1
Yes
Yes
Yes
1
Retry Times
0 to 5 times; 3 times*
Edit Standard Send
Settings
Scanning Mode: Clr/B&W 200x200 dpi
File Format: TIFF/PDF Auto Select
Stamp: Off
No
Register Favorites Button
Register/Edit, Erase (M1 to M18), Display Comment: On,
Off*1
Yes
5-20
Additional Functions Settings Table
Yes
Display Confirmation for
Favorites Button
On*1, Off
No
Image Level for High
Compression
Image Level in Text/Photo or Photo Mode:
Data Size Priority, Normal*1, ImagePriority
Image Level in Text Mode:
Data Size Priority, Normal*1, Image Priority
Yes
OCR (Text Serchable)
Settings
Smart Scan: On*1, Off
Num. of Char. for Doc. Name Setting: 1 to 24 characters;
24 characters*1
Yes
Trace & Smooth Settings
Outline Graphics: On*1, Off
Graphics Recognition Level: Normal*1, Moderate, High
Background Image Level: Data Size Priority, Normal*1,
Image Priority
Yes
Check Device Signature
Certificate
Certificate Details: Certificate Verification
No
Check User Signature
Certificate
Certificate Details: Certificate Verification
No
Default Screen for Send
Favorites Buttons, One-touch Buttons, New Address*1
No
1
TX Terminal ID
On* (Printing Position: Inside, Outside* ;Display
Destination Name: On*1, Off; Telephone # Mark: FAX*1,
TEL), Off
Yes
Use Chunked Encoding
with WebDav Sending
On*1, Off
Yes
Gamma Value for YCbCr
Send Jobs
Gamma 1.0, Gamma 1.4, Gamma 1.8*1, Gamma 2.2
Yes
Initialize TX Settings
Initialize
No
2-Sided Print
On, Off*1
Yes
Select Drawer
Switch A: On*1, Off
Switch B: On*1, Off
Switch C: On*1, Off
Switch D: On*1, Off
Yes
Receive Reduction
On*1:
Yes
RX Reduction: Auto*1, Fixed Reduction
Reduce %: 75 to 97% (in 1% increments); 90%*1
Reduce Direction: Vertical & Horizontal, Vertical Only*1
Additional Functions
1
5
Common Settings:
RX Settings
Off
Received Page Footer
On, Off*1
Yes
Additional Functions Settings Table
5-21
2 On 1 Log
On, Off*1
Yes
01 to 99, Register/Edit, Erase
No
On*1, Off
Yes
Fax Settings: Basic
Settings
Sender's Names (TTI)
Fax Settings: Tx Settings
ECM TX
Pause Time
Auto Redial
5
Additional Functions
1
Yes
1
On* :
Option:
Redial Times: 1 to 10 times; 2 times*1
Redial Interval: 2 to 99 minutes; 2 minutes*1
TX Error Resend: Error and 1st Page*1, All pages, Off
Yes
On*1, Off
Yes
On, Off*1
Yes
20 digits maximum
No
24 characters maximum
No
Pulse, Tone*1
No
1 to 15 seconds; 4 seconds*
Off
Check Dial Tone Before
Sending
Fax Settings: RX Settings
ECM RX
Fax Settings: Line
Options
Line 1
Unit Telephone #
Unit Name
Tel Line Type
*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
Mail Box Settings
Item
5-22
Additional Functions Settings Table
Settings
Delivered
Inbox No.: 00 to 99
Register Inbox Name: 24 characters maximum
Password: Seven digits
Time until Document Auto Erase: 0 (Off), 1, 2, 3, 6, 12
hours, 1, 2, 3*1, 7, 30 days
URL Send Settings
Print upon storing from the printer driver: On, Off*1
Initialize*5
Yes*6
Photo Mode
On, Off*1
Yes
Standard Scan Settings
Store, Initialize
No
Confidential Fax Inboxes
Settings*2
Inbox No.: 00 to 49
Register Inbox Name: 24 characters maximum
Password: Seven digits maximum
URL Send Settings
Initialize*5
Yes*6
5
Additional Functions
User Inboxes Settings
*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
*5 Indicates items that are not delivered as device information.
*6 Information is not delivered if a password is set for the inbox.
Address Book Settings*2
Item
Settings
Delivered
Register Address
Register New Address, Edit, Erase, Incremental
Yes
Register Address Book
Name
Register Name
Yes
One-touch Buttons
Register/Edit (from 001 to 200), Erase
Yes
*2 Indicates items that appear only when the appropriate optional equipment is attached.
Additional Functions Settings Table
5-23
Remark
If you are performing user authentication using the
SSO-H login service, you cannot change theAdditional
Functions settings of the machine if you are logged in
as a general user.
If you are logged in as an Administrator, you can
change the Additional Functions settings of
themachine. (When the dialog box prompting you to
enter the System Manager ID and System Password
appears, enter the System Manager ID and System
Password).
5
Additional Functions
5-24
Additional Functions Settings Table
Information that is delivered when the Device
Information Delivery Settings mode is set, is marked
with"Yes" in the "Delivered" column. For information on
the Device Information Delivery Settings, see
"Security(p.6-1)."
Specifying Common Settings
You can specify the settings that are common to the Copy, Mail Box, Send, and Fax functions.
5
Additional Functions
Specifying Common Settings
5-25
Initial Function at Power ON
You can specify the screen that is displayed when you turn ON the main power, or after the Auto
Clear mode initiates.
1. Press
5
→ [Common Settings] → [Function Display Settings].
Additional Functions
2. Specify each setting → press [OK].
●
If you want to change the initial function screen or change the order of the function keys:
●
If you want to set the display for the Copy Basic Features screen:
●
If you want to set the System Monitor screen as the initial function screen:
●
If you want to set the default System Monitor screen:
If you want to change the initial function screen or change the order of the
function keys:
5-26
Initial Function at Power ON
Press [Settings] for <Initial Function and Function Order Settings>.
Select a function.
To set the screen of the selected function as the initial function screen, press [Set as Initial
Function].
If you select [MEAP], it takes longer to start the machine. If no MEAP applications are installed, a message
telling you that there are no MEAP applications installed appears.
5
Additional Functions
Press [Up] or [Down] to move the function's key to the desired position or
group → press [Next].
The function keys are divided into the following groups:
Group A: The selected function keys are displayed on page 1 of the Basic Features screen.
Group B: The selected function keys are displayed on page 2 of the Basic Features screen.
Select a function group.
Initial Function at Power ON
5-27
Press [Up] or [Down] to move the function group to the desired position →
press [OK].
5
Additional Functions
If you want to set the display for the Copy Basic Features screen:
Press [Settings] for <Copy Screen Display Settings>.
5-28
Initial Function at Power ON
Press [Regular Copy Only], [Regular and Express Copy], or [Express Copy
Only] → press [OK].
5
If you want to set the System Monitor screen as the initial function screen:
Press [On] for <Set System Monitor as the Default Screen>.
If you want to set the default System Monitor screen:
Press [Settings] for <Set the Default Screen for System Monitor>.
Initial Function at Power ON
5-29
Additional Functions
If you select [Regular and Express Copy], the Regular Copy Screen is displayed by priority.
Select [Copy], [Send], [Fax], [Print], [Receive], or [Device] under <Default Status
Type> → select [Status] or [Log] under <Status/Log>.
5
Additional Functions
Press [OK].
5-30
Initial Function at Power ON
Default Display after Auto Clear
You can set whether the screen specified as the Initial Function is displayed after the Auto Clear
mode initiates.
Remark
The time necessary for the Auto Clear mode to initiate
can be set. (See "Auto Clear Time(p.5-83).")
Additional Functions
1. Press
5
→ [Common Settings] → [Auto Clear Setting].
2. Select [Initial Function] or [Selected Function] → press [OK].
Details of each item are shown below.
[Initial
Function]:
The screen specified as the
initial function is displayed
after the Auto Clear mode
initiates. For example, if you
set the System Monitor screen
as the initial screen, and the
Auto Clear mode initiates
while a settings screen for the
Mail Box function is shown,
the display returns to the
System Monitor screen.
[Selected
Function]:
The display returns to the
main screen of the function
that was displayed before the
Auto Clear mode initiated. For
example, if you set the
System Monitor screen as the
initial screen, and the Auto
Clear mode initiates while a
Default Display after Auto Clear
5-31
settings screen for the Mail
Box function is shown, the
display returns to the Inbox
Selection screen of the Mail
Box Function.
5
Additional Functions
5-32
Default Display after Auto Clear
Display the Remaining Paper Message
You can set to display the message indicating that the remaining paper loaded in a paper drawer is
low.
1. Press
→ [Common Settings] → [Display Remaining Paper Message].
5
Additional Functions
2. Select [On] or [Off] → press [OK].
Display the Remaining Paper Message
5-33
Inch Entry
Specifying this setting ensures that the key for entering values in inches is displayed on the various
numeric entry screens.
Remark
Even if Inch Entry is set to 'On', you still have the option
to enter measurements in millimetres by pressing [mm]
on the various numeric entry screens.
5
Additional Functions
1. Press
→ [Common Settings] → [Inch Entry].
2. Select [On] or [Off] → press [OK].
5-34
Inch Entry
Auto Paper Selection/Auto Drawer Switching
You can set which paper sources can be used for Automatic Paper Selection and Auto Drawer
Switching. This setting can be made independently for all functions of the machine, and is especially
useful when you want to use different paper sources for different purposes.
Remark
5
Paper sources set to 'On' are used for the following
functions:
Additional Functions
APS (Auto Paper Selection): The machine
automatically selects the appropriate paper size
(paper source) based on the original's size and copy
ratio settings (when making a copy), or the set ratio
of the image (when receiving a fax).
ADS (Auto Drawer Switching): If a paper source
runs out of paper during a continuous print job, the
machine automatically selects another paper source
with the same paper size, and begins feeding paper
from that paper source.
1. Press
→ [Common Settings] → [Drawer Eligibility For APS/ADS].
2. Select [Copy], [Printer], [Mail Box], [Receive/Fax], or [Other].
[Printer] appears only if the optional UFR II Printer Kit (standard-equipped for the iR3245N/
iR3235N/iR3225N), UFR II/PCL Printer Kit (standard-equipped for the iR3245N/iR3235N/
iR3225N), or PS Printer Kit is activated.
[Receive/Fax] appears if the Color Universal Send Kit is activated, and the optional Super
G3 FAX Board is installed. If only the Color Universal Send Kit is activated, [Receive]
appears. If only the optional Super G3 FAX Board is installed, [Fax] appears.
[Other] is used for specifying the paper source for printing reports.
Auto Paper Selection/Auto Drawer Switching
5-35
3. Select [On] or [Off] for the stack bypass and the other paper sources →
press [OK].
Details of each item are shown below.
[On]:
The paper source is eligible for
APS/ADS.
[Off]:
The paper source is ineligible
for APS/ADS.
The numbers on the screen represent the following paper sources:
5
Additional Functions
The optional Cassette Feeding Unit-Y3 and Paper Deck-Q1 are attached.
Regardless of the stack bypass setting, you cannot select 'Off' for all of the paper sources at the same
time. At least one of the paper sources, besides the stack bypass must be set to 'On'.
The settings under [Copy] include an option called [Consider Paper Type], which determines whether the
machine considers the paper type loaded in a paper source.
If [Consider Paper Type] is set to 'On', paper is not fed from another paper source when the original
paper source runs out of paper, unless another paper source is loaded with the same paper size and
type. For more information on stored paper types, see "Identifying the Type of Paper in a Paper
Source(p.5-38)."
If [Consider Paper Type] is set to 'Off', paper is fed from another paper source when paper in the
current paper source runs out, as long as the same paper size/type is loaded in that paper source.
If you selected [Printer] in step 2, the Stack Bypass icon (
screen.
5-36
Auto Paper Selection/Auto Drawer Switching
) will not be displayed on the paper selection
Designating the Envelope Type
You can use Paper Drawer 1 as an envelope cassette, if you attach the optional Envelope Feeder
Attachment-C2, set the size switch to the appropriate envelope type, and the paper size dial to 'ENV.'.
Remark
This procedure is necessary only if the optional
Envelope Feeder Attachment-C2 is attached to
PaperDrawer 1.
Additional Functions
1. Press
5
→ [Common Settings] → [Envelope Cassette].
2. Select [ENV.1] or [ENV.2] → select the envelope type → press [OK].
Make sure that the selected envelope type is the same envelope type that is loaded in Paper Drawer 1.
Designating the Envelope Type
5-37
Identifying the Type of Paper in a Paper Source
This setting enables you to specify the paper type loaded in each paper source.
Remark
Be sure to correctly set the paper type. If the type of
paper is not set correctly, it could adversely affect the
quality of the image. Moreover, the fixing unit may
become dirty and require a service repair, or the paper
could jam.
5
Additional Functions
1. Press
→ [Common Settings] → [Register Paper Type].
2. Select the paper source in which you want to register the paper type.
The numbers on the screen represent the following paper sources:
The optional Cassette Feeding Unit-Y3 and Paper Deck-Q1 are attached.
3. Select the desired paper type loaded in the paper source → press [OK].
Make sure that the registered paper type setting is the same paper type that is loaded in the
paper source.
For more information on paper types, see "Basic Operations(p.3-1)."
5-38
Identifying the Type of Paper in a Paper Source
You can register a paper type that is not listed in [Detailed Settings] in the Stack Bypass Settings:
Selecting the Paper Type screen. For details on registering paper types, see "Security(p.6-1)."
The registered paper type information is displayed through the use of icons on the paper selection screen,
as shown below.
5
Additional Functions
Identifying the Type of Paper in a Paper Source
5-39
Paper Select Screen Priority
You can set whether priority is given to the simple setting screen for paper type, or the detailed
setting screen when displaying the paper type selection screen from the paper size selection screen.
5
1. Press
→ [Common Settings] → [Paper Select Screen Priority].
Additional Functions
2. Select [Simple] or [Detailed] → press [OK].
5-40
Paper Select Screen Priority
Energy Consumption in the Sleep Mode
You can set the amount of energy that the machine consumes when it is in the Sleep mode.
Remark
If there are less than 10 minutes remaining before a
Delayed Send job is to be sent, the machine will not
enter the Sleep mode completely.
If you are using a management application (such as
NetSpot Console) to view or manage the settings and
status of the machine via the network, the machine
may not enter the Sleep mode completely.
The machine will not enter the Sleep mode completely
when it is connected to a computer via a USB cable.
5
The machine may not enter the Sleep mode
completely in the following cases:
If <Ethernet Type> in [Ethernet Driver Settings] in
[Network Settings] (from the Additional Functions
screen) is set to '1000 Base-T'
If the IPSec Board is installed and <Use IPSec> in
[IPSec Settings] in [TCP/IP Settings] (from the
Additional Functions screen) is set to 'On'
If the Wireless LAN Board is installed
In some cases, the energy consumption level in the
Sleep mode is 'High' even when the energy
consumption level is set to 'Low' when:
A job is being processed (including a forwarding job,
report job, receive job, and sending a forwarding
done notice).
Any of the following settings are set from the
Additional Functions screen:
Report Settings
Settings
Send
The Daily Activity Report Time setting for the Activity
Report is set to 'On'.*1
Fax
The Daily Activity Report Time setting for the FAX Activity
Report is set to'On'.*1
System Settings
Communications Memory RX Inbox
Settings
Settings
Time limit for receiving fax documents in memory is set.*1
Energy Consumption in the Sleep Mode
5-41
Additional Functions
The machine may not enter the Sleep mode
completely, depending on the status and type of
installed MEAP applications (e.g., there still may be
applications running in the background consuming
power).
Network
Settings
5
TCP/IP Settings
DHCP is set to 'On'.
NetWare Settings
NetWare is set to 'On'.
AppleTalk Settings
AppleTalk is set to 'On'.
SMB Settings
SMB is set to 'On'.
E-Mail/I-Fax
The POP Interval setting is set to less than '10' minutes
(except when the POP Interval setting is set to '0').
*1 If there is more than 10 minutes remaining before the specified time, the machine consumes the
same amount of energy as when the energy consumption level is set to 'Low'.
Additional Functions
1. Press
→ [Common Settings] → [Energy Consumption in Sleep Mode].
2. Select [Low] or [High] → press [OK].
Details of each item are shown below.
[Low]:
Energy consumption in the
Sleep mode is low, but it takes
longer to recover from the
Sleep mode.
[High]:
Energy consumption in the
Sleep mode is high, but it
takes shorter to recover from
the Sleep mode.
If Energy Consumption in Sleep Mode is set to 'Low', it may take more than 10 seconds for the touch panel
to be displayed after pressing the control panel power switch.
5-42
Energy Consumption in the Sleep Mode
Distinguishing LTRR and STMT Originals
You can designate the way the machine handles LTRR and STMT originals that are placed on the
platen glass.
1. Press
5
→ [Common Settings] → [LTRR/STMT Original Selection].
If you select [Distinguish Manually], a screen enabling you to select the original size appears
when scanning.
If you select [Use LTRR Format], the machine detects the original as LTRR.
If you select [Use STMT Format], the machine detects the original as STMT.
Distinguishing LTRR and STMT Originals
5-43
Additional Functions
2. Select [Distinguish Manually], [Use LTRR Format], or [Use STMT Format]
→ press [OK].
Output Tray Designation
You can designate the machine's output trays to be used for specific functions.
The output trays indicated by Tray A, B, and C varies according to the attached optional equipment.
Options Attached
5
Default Settings
Additional Functions
Copy Tray-J1
Tray A: Copy, Mail Box
Tray B: Printer, Receive/Fax, Other
Inner 2 Way Tray-D1
Tray A: Copy, Mail Box
Tray B: Printer, Receive/Fax, Other
Inner 2 Way Tray-D1 and Copy Tray A: Copy, Mail Box
Tray-J1
Tray B: Printer
Tray C: Receive/Fax, Other
Finisher-S1 and Additional
Finisher Tray-B1
Tray A: Copy, Mail Box
Tray B: Printer, Receive/Fax, Other
Finisher-S1 and Copy Tray-J1
Tray A: Copy, Mail Box, Printer
Tray B: Receive/Fax, Other
Finisher-S1, Additional Finisher Tray A: Copy, Mail Box
Tray-B1, and Copy Tray-J1
Tray B: Printer
Tray C: Receive/Fax, Other
5-44
Output Tray Designation
Tray A/B/C
Finisher-AE1 or Saddle
Finisher-AE2, and Buffer Pass
Unit-E2
Tray A: Copy, Mail Box
Tray B: Printer
Tray C: Receive/Fax, Other
Tray Home Position: Tray A
Remark
The same output tray can be designated for multiple
functions.
The priority order of the output destinations is
determined by the order of the selected output trays.
The priority is displayed as "1," "2," and "3."
5
→ [Common Settings] → [Tray Designation].
2. Select the functions for which to designate output Trays A, B, and C →
press [OK].
The optional Saddle Finisher-AE2 is attached.
[Printer] appears only if the optional UFR II Printer Kit (standard-equipped for the iR3245N/
iR3235N/iR3225N), UFR II/PCL Printer Kit (standard-equipped for the iR3245N/iR3235N/
iR3225N), or PS Printer Kit is activated.
[Other] is used for designating a tray for printing reports.
[Receive/Fax] appears if the Color Universal Send Kit is activated, and the optional Super
G3 FAX Board is installed. If only the Color Universal Send Kit is activated, [Receive]
Output Tray Designation
5-45
Additional Functions
1. Press
appears. If only the optional Super G3 FAX Board is installed, [Fax] appears.
If you want to use an output tray for only one function, select only that function.
If a certain tray reaches its stacking limit, the machine automatically uses another tray that is designated
for the same function. However, it is recommended that you only designate one tray for fax/I-fax
documents to prevent them from getting lost.
If the optional Finisher-S1 and Copy Tray-J1 are attached and the Staple mode is set, the sheets are
output to Tray A, regardless of the Tray Designation settings.
If the optional Finisher-S1 and Copy Tray-J1 are attached and the following paper is selected, the sheets
are output to trays other than the Copy Tray-J1, regardless of the Tray Designation settings: nonstandard,
envelopes, heavy paper, transparencies, labels, or tracing paper.
If the optional Inner 2 Way Tray-D1 and Copy Tray-J1 are attached and the following paper is selected, the
sheets are output to trays other than the Copy Tray-J1, even if the Copy Tray-J1 is specified as the
destination: nonstandard, envelopes, heavy paper, transparencies, labels, or tracing paper.
5
Additional Functions
●
If you want to select the tray home position (when the optional Finisher-AE1, Saddle
Finisher-AE2, or Finisher-S1 and Additional Finisher Tray-B1 are attached):
If you want to select the tray home position (when the optional Finisher-AE1,
Saddle Finisher-AE2, or Finisher-S1 and Additional Finisher Tray-B1 are
attached):
Press the Tray Home Position drop-down list → select the tray home position
to be used while jobs are being processed.
Tray Home Position
5-46
[Tray A]:
Tray A moves closer to the
output area.
[Tray B]:
Tray B moves closer to the
output area.
[Off]:
The tray home position is not
set. The output tray stops at
the position it is in when
printing finishes.
Output Tray Designation
Setting the Printing Priority
You can set the machine's printing priority. A job that belongs to a function with a higher set priority is
printed after the job currently being processed is complete.
Remark
Priority printing does not take place until the current job
is complete. However, if the current job is paused, the
printing of a job that belongs to a function with a higher
set priority may start, depending on the settings.
Additional Functions
1. Press
5
→ [Common Settings] → [Printing Priority].
2. Select the printing priority for the various functions → press [OK].
If you select [1] for a function, that function is given the highest printing priority.
[Printer] appears only if the optional UFR II Printer Kit (standard-equipped for the iR3245N/
iR3235N/iR3225N), UFR II/PCL Printer Kit (standard-equipped for the iR3245N/iR3235N/
iR3225N), or PS Printer Kit is activated.
[Receive/Fax] appears if the Color Universal Send Kit is activated, and the optional Super
G3 FAX Board is installed. If only the Color Universal Send Kit is activated, [Receive]
appears. If only the optional Super G3 FAX Board is installed, [Fax] appears.
<Other> is used for setting the priority for printing reports.
PDL prints from MEAP applications are included in <Printer>. However, local print jobs from
MEAP applications are included in <Mail Box>.
If the same printing priority has been specified for multiple functions, printing starts with the first processed
print job.
Setting the Printing Priority
5-47
Image Form
You can store image forms and superimpose them on the output using the Form Composition mode
in the Copy and Mail Box functions. For instructions on using the Form Composition mode, see the
Copying and Mail Box Guide.
Remark
5
Additional Functions
Up to 100 image forms can be stored. However, this
number varies depending on the capacity of the hard
disk.
Be sure to place the original that contains the image
form on the platen glass. It is not possible to scan an
image form from the feeder.
5-48
Image Form
Image forms can also be retrieved from a personal
computer and stored in the machine.
Storing an Image Form
1. Press
→ [Common Settings] → [Register Form for Form
Composition].
5
Additional Functions
2. Press [Register].
3. Select the size of the original that contains the image form → press
[Next].
To select an inch paper size, press [Inch-size].
4. Select [Entire Image Composition] or [Transparent Image] → press
[Next].
●
If [Transparent Image] is selected:
Storing an Image Form
5-49
If [Transparent Image] is selected:
Press [-] or [+] to adjust the halftone density → press [Next].
5
Additional Functions
5. Set the desired scan settings.
If you want to change the zoom ratio, press [Copy Ratio]. (See the Copying and Mail Box
Guide.)
If you want to change the scan exposure, press [
Guide.)
] or [
]. (See the Copying and Mail Box
If you want to select the image quality for scanning, select the original type from the original
type drop-down list. (See the Copying and Mail Box Guide.)
If you want to invert images, adjust the contrast of images, or set the automatic copy/scan
exposure, press [Special Features], and then set each function. (See the Copying and Mail
Box Guide.)
If you want to assign a name to the image form, press [Form Name] → enter a name →
press [OK].
For instructions on entering characters, see "Basic Operations(p.3-1)."
If you press [OK] without entering any characters, the machine automatically assigns the image form a
name using the year, month, day, and time the image form was stored.
5-50
Storing an Image Form
6. Place the original that contains the image form on the platen glass →
press
.
The following two types of icons appear on the screen:
: Transparent Image
: Entire Image Composition
5
Additional Functions
Storing an Image Form
5-51
Checking Image Form Details
1. Press
→ [Common Settings] → [Register Form for Form
Composition].
5
Additional Functions
2. Select the desired image form → press [Details].
To check the image of the stored form, press [Check Print] → select the paper size → press [Start Print].
(See the Copying and Mail Box Guide.)
3. Check the detailed information → press [Done].
If you want to change the name of the image form, press [Change Form Name].
For instructions on entering characters, see "Basic Operations(p.3-1)."
5-52
Checking Image Form Details
Erasing an Image Form
1. Press
→ [Common Settings] → [Register Form for Form
Composition].
5
To check the image of the stored form, press [Check Print] → select the paper size → press [Start Print].
(See the Copying and Mail Box Guide.)
3. Press [Yes].
Erasing an Image Form
5-53
Additional Functions
2. Select the image form that you want to erase → press [Erase].
User-Defined Text for Page Numbers and Watermarks
You can register specific text to be placed on your documents using the Pg/Copy Set Numbering,
Print Watermark/Date, or [Watermark] for the Secure Watermark mode. For instructions on using the
Pg/Copy Set Numbering, Print Watermark/Date, and Secure Watermark modes, see the Copying and
Mail Box Guide.
5
Remark
Additional Functions
The maximum number of user-defined text strings for
watermarks and page numbers that can be registered
is 30.
5-54
User-Defined Text for Page Numbers and Watermarks
Registering User-Defined Text
1. Press
→ [Common Settings] → [Register Characters for Page No./
Watermark].
5
Additional Functions
2. Press [Register] → enter the desired characters → press [OK].
For instructions on entering characters, see "Basic Operations(p.3-1)."
3. Press [Done].
Registering User-Defined Text
5-55
Editing User-Defined Text
1. Press
→ [Common Settings] → [Register Characters for Page No./
Watermark].
5
Additional Functions
2. Select the text to edit → press [Edit].
3. Enter the new text → press [OK].
For instructions on entering characters, see "Basic Operations(p.3-1)."
4. Press [Done].
5-56
Editing User-Defined Text
Erasing User-Defined Text
1. Press
→ [Common Settings] → [Register Characters for Page No./
Watermark].
5
Additional Functions
2. Select the text to erase → press [Erase].
3. Press [Yes].
4. Press [Done].
Erasing User-Defined Text
5-57
Standard Paper for the Stack Bypass
You can set the paper size and type that the stack bypass uses beforehand. This setting is useful if
you always load the same paper size and type into the stack bypass.
If the Stack Bypass Standard Settings are stored when using the optional Fax function, you can also
use the stack bypass to receive faxes.
5
Remark
Additional Functions
When printing on special types of paper, such as
heavy paper or transparencies, be sure to correctly set
the paper type, especially if you are using heavy paper.
If the type of paper is not set correctly, it could
adversely affect the quality of the image. Moreover, the
fixing unit may become dirty and require a service
repair, or the paper could jam.
1. Press
If you are using the stack bypass as a paper source for
the Copy, Mail Box, and Fax (Receive) functions,you
must select the stack bypass when specifying the
Drawer Eligibility for APS/ADS setting. (See "Auto
Paper Selection/Auto Drawer Switching(p.5-35).")
→ [Common Settings] → [Stack Bypass Standard Settings].
2. Press [On] → [Store].
If you press [Off], proceed to step 5.
3. Select the desired paper size.
●
If you want to select a standard paper size:
●
If you want to select an irregular paper size:
●
If you want to select an envelope size:
If you want to select a standard paper size:
5-58
Standard Paper for the Stack Bypass
Select the desired paper size → press [Next].
To select an inch paper size, press [Inch-size].
If you want to select an irregular paper size:
Press [Free Size].
5
Additional Functions
Press [Next].
If you want to select an envelope size:
Press [Envelope].
Select the envelope type → press [OK].
If the envelope type is not selected correctly, a paper jam will occur.
Press [OK] → proceed to step 5.
4. Select the desired paper type → press [OK].
[Transparency] can be selected only if [A4] is selected as the paper size.
For more information on paper types, see "Basic Operations(p.3-1)."
You can register a paper type that is not listed in [Detailed Settings] in the Stack Bypass Settings:
Selecting the Paper Type screen. For details on registering paper types, see "Security(p.6-1)."
Standard Paper for the Stack Bypass
5-59
5. Press [OK].
5
Additional Functions
5-60
Standard Paper for the Stack Bypass
Setting the Speed or Print Side Priority
You can set whether the printer speed is the priority for your job, or whether to print on a specific side
of the paper. This is useful when you want to make one or two-sided prints on preprinted paper
(paper which has logos or patterns already printed on it) without changing the orientation of the paper
loaded in a paper source.
Remark
5
1. Press
Additional Functions
When using preprinted paper (paper which has logos
or patterns already printed on it) whose orientation is
important, it is recommended that you set [Print Side
Priority] for the paper source which is loaded with that
paper.
→ [Common Settings] → [Paper Feed Method Switch].
2. Select [Speed Priority] or [Print Side Priority] for each paper source →
press [OK].
Details of each item are shown below.
[Speed
Priority]:
When you feed one or
two-sided prints into the
machine, the method for
delivering paper inside the
machine changes, and this
affects the printing speed.
Therefore, to maximize the
printing speed, load the paper
manually as follows:
One-Sided Prints:
Load the paper face up in a
paper drawer, or face down
into the stack bypass and the
optional paper deck. The side
Setting the Speed or Print Side Priority
5-61
facing up in the paper drawer,
and the side facing down in
the stack bypass and paper
deck are the sides printed on.
Two-Sided Prints:
Load the paper face down in a
paper drawer, or face up in
the stack bypass and the
paper deck. The side facing
down in the paper drawer,
and the side facing up in the
stack bypass and paper deck
are the first sides that are
printed on.
5
Additional Functions
[Print Side
Priority]:
If you load paper in a paper
drawer and select [Print Side
Priority], no matter whether
you are printing one or
two-sided prints, the side of
the paper facing up is always
the one printed on first. (The
side facing downis the one
printed on first for the stack
bypass and paper deck.)
However, some speed will be
sacrificed when printing
one-sided prints.
If [Print Side Priority] is selected for a paper source, and Drawer Eligibility For APS/ADS in
Common Settings (from the Additional Functions screen) is set to 'On', the Automatic Paper
Selection and Automatic Drawer Switching settings are ignored. Also, the machine's printing
speed may become slower when you print one-sided documents.
5-62
Setting the Speed or Print Side Priority
Standard Local Print Settings
You can set the standard print settings for the machine. The Standard Local Print Settings are used in
the following cases:
If you print documents stored in inboxes without changing the print settings
If you merge and print multiple documents stored in an inbox
If you reset the settings before printing a document that has been sent from a computer and stored
in an inbox
→ [Common Settings] → [Standard Local Print Settings].
2. Select the desired standard local print settings for each mode → press
[Done].
Details of each item are shown below.
Select the paper source.
[Paper
Select]:
[Copies]:
Set the number of copies from
1 to 9,999 sets.
Set the type of collating.
[Finishing]:
[2-Sided
Print]:
[Erase
Document
Set whether to perform
two-sided printing.
Set whether to erase a
document from memory after
it prints.
Standard Local Print Settings
5-63
Additional Functions
1. Press
5
After
Printing]:
[Merge
Documents]:
Set whether to merge
documents, if you select
multiple documents that are
stored in an inbox for printing.
5
Additional Functions
5-64
Standard Local Print Settings
Changing the Language Shown on the Touch Panel Display
You can select the language displayed on the touch panel display.
Remark
If Language Switch is set to 'On', some characters are
restricted and cannot be entered. To be able to enter
all characters, set Language Switch to 'Off'.
5
Additional Functions
1. Press
Even if Language Switch is set to 'On', there are some
languages that cannot be displayed.
→ [Common Settings] → [Language Switch].
2. Press [On] → select the desired language → press [OK].
If you do not want to change the display language, press [Off].
If you press [Display Shortcut Key], [
] will be displayed next to [System Monitor] on the
Basic Features screen. [
] is a shortcut key to the Language Switch screen.
Some messages may not be displayed properly in the language that you just selected. In this case, restart
the machine (turn the machine OFF, and then back ON). For instructions on restarting (turning the main
power switch OFF and then ON) the machine, see "Before You Start Using This Machine(p.1-1)."
If SSO-H is set as the login service, and there is a difference between the language set on the machine
and the one set in Active Directory, the sender's full name will not be displayed in e-mail messages sent to
the recipient.
Changing the Language Shown on the Touch Panel Display
5-65
Reversing the Contrast of the Touch Panel Display
You can reverse the contrast on the touch panel display for better viewing. The Reversed Display
mode reverses the light and dark areas on the touch panel display. If you find it hard to read what is
being shown on the touch panel display, try using this mode.
5
1. Press
→ [Common Settings] → [Reversed Display (Color)].
Additional Functions
2. Select [On] or [Off] → press [OK].
Details of each item are shown below.
5-66
[On]:
The colours of the touch panel
display screen are reversed
(i.e., the areas that are
normally light become dark,
and the dark areas become
light).
[Off]:
The touch panel display
screen returns to its default
colours.
Reversing the Contrast of the Touch Panel Display
Alternating the Print Output (Offset Jobs)
The Offset Jobs mode automatically sorts the print output by job when multiple print jobs are
specified. It also ensures that output pages are always sorted even if you forget to specify a finishing
mode.
Remark
5
[Offset Jobs] is displayed only if an optional finisher is
attached.
Additional Functions
1. Press
→ [Common Settings] → [Offset Jobs].
2. Select [On] or [Off] → press [OK].
Alternating the Print Output (Offset Jobs)
5-67
Inserting a Job Separation Sheet between Print Jobs
This mode enables you to insert blank pages before the first page of each print job from a selected
paper drawer. This is useful when you want to separate one print job from another when printing
multiple jobs.
Remark
5
If you are using the Booklet or Saddle Stitch mode, job
separation sheets cannot be inserted betweenjobs.
Additional Functions
1. Press
→ [Common Settings] → [Job Separator between Jobs].
2. Select [On] or [Off].
●
If you select [On]:
●
If you select [Off]:
If you select [On]:
Press [Paper Select] → select the paper drawer containing the desired paper
size for the job separation sheet → press [OK].
Press [OK].
If you select [Off]:
5-68
Inserting a Job Separation Sheet between Print Jobs
Press [OK].
5
Additional Functions
Inserting a Job Separation Sheet between Print Jobs
5-69
Inserting a Job Separation Sheet between Copy Sets
If you are using the Collate, Offset Collate, or Staple mode, you can insert blank pages from a
selected paper drawer to separate a specified number of copies.
Remark
If you are using the Do not Collate, Rotate Collate,
Group, Offset Group, Booklet, or Saddle Stitch mode,
job separation sheets cannot be inserted between
copy sets.
5
Additional Functions
1. Press
→ [Common Settings] → [Job Separator between Copies].
2. Select [On] or [Off].
●
If you select [On]:
●
If you select [Off]:
If you select [On]:
Press [Paper Select] → select the paper drawer containing the desired paper
size for the job separation sheet → press [OK].
Use
(numeric keys) to specify the number of pages after which a job
separation sheet will be inserted.
Press [OK].
5-70
Inserting a Job Separation Sheet between Copy Sets
If you select [Off]:
Press [OK].
5
Additional Functions
Inserting a Job Separation Sheet between Copy Sets
5-71
Job Duration Display
If the Job Duration Display mode is set to 'On', the remaining time that it takes to complete an
operation is displayed in minutes on the touch panel display.
Remark
The wait time is displayed as <Approx Prt Time>
(approximate printing time) on the screen that is
displayed when the machine is printing.
5
Additional Functions
1. Press
Even if Job Duration Display is set to 'On', the wait time
is not displayed if the wait time is less than one minute.
→ [Common Settings] → [Job Duration Display].
2. Select [On] or [Off] for each function → press [OK].
5-72
Job Duration Display
Number of Copies/Wait Time Status Display
If the Number of Copies/Wait Time Status Display mode is set to 'On', the number of copies specified
and the approximate time before the current job completes is displayed in the Job/Print Status
Display Area.
Remark
The approximate time is not displayed when the wait
time is less than one minute.
1. Press
→ [Common Settings] → [Number of Copies/Job Duration
Status Display].
2. Select [On] or [Off] → press [OK].
Number of Copies/Wait Time Status Display
5
Additional Functions
The accuracy of the approximate times displayed in the
Job/Print Status Display Area may vary, depending on
the status of the machine.
5-73
Setting an Output Tray to Hold Different Paper Sizes
This mode enables you to output different paper sizes to the same output tray.
Remark
This mode is available only if an optional finisher is
attached.
5
Additional Functions
1. Press
Tray].
→ [Common Settings] → [Different Paper Sizes for the Output
2. Select [On] or [Off] → press [OK].
If Different Paper Sizes for the Output Tray is set to 'Off', and the message <Remove the
paper from the output tray.> is displayed, printing stops. Remove all of the paper from the
output tray, and printing resumes.
If both the Different Size Originals and Staple modes are set, outputs are stapled and
collated, regardless of the Different Paper Sizes settings.
Even if you set Different Paper Sizes for the Output Tray to 'Off', different paper sizes are output to the
same output tray in the same way as when Different Paper Sizes for the Output Tray is set to 'On' when
outputting to the Copy Tray-J1 or Buffer Pass Unit-E2.
Even if you set Different Paper Sizes for the Output Tray to 'Off', different paper size may be output to the
same output tray if there is only a small amount of paper in the paper tray.
5-74
Setting an Output Tray to Hold Different Paper Sizes
Clean the Original Scanning Area Prompt
You can use the Cleaning Display for the Original Scanning Area mode to prompt you to clean the
scanning area when the machine detects streaks or stains. If the feeder is not clean, the machine will
scan and print dust and grime on the output. The Clean the Original Scanning Area Prompt appears
when originals are placed in the feeder.
Remark
5
Additional Functions
[Cleaning Display for the Original Scanning Area]
appears only if the optional Feeder (DADF-U1)
(standard-equipped for the iR3245N/iR3235N/
iR3225N) is attached.
1. Press
→ [Common Settings] → [Cleaning Display for the Original
Scanning Area].
2. Select [On] or [Off] → press [OK].
Clean the Original Scanning Area Prompt
5-75
Data Compression Ratio for Remote Scans
You can set the compression ratio for network scanning. A high compression ratio reduces the
amount of memory used for scanning the document, but results in a lower image quality. On the
contrary, a low compression ratio increases the amount of memory used for scanning the document,
but results in a higher image quality.
5
Remark
Additional Functions
For more information on the Network Scan function,
see the Network ScanGear Guide.
1. Press
→ [Common Settings] → [Data Compression Ratio for Remote
Scans].
2. Select [High Ratio], [Normal], or [Low Ratio] → press [OK].
Details of each item are shown below.
5-76
[High Ratio]:
A small amount of memory is
used for scanning the
document, but the images
have a lower image quality.
[Normal]:
The amount of memory used
for the document and the
quality of the images are
moderate. The compression
ratio is between the High
Ratio and Low Ratio settings.
[Low Ratio]:
A large amount of memory is
used for the document, but
the images have a higher
image quality.
Data Compression Ratio for Remote Scans
Setting the Gamma Value for Remote Scans
You can set the gamma value that is used for scanning colour documents into your computer through
the Network Scan function. Select a gamma value that is most suited to your computer settings so
that you can print the document from your computer with the most optimal density.
Remark
5
For more information on the Network Scan function,
see the Network ScanGear Guide.
Additional Functions
1. Press
→ [Common Settings] → [Gamma Value for Remote Scans].
2. Select the gamma value ([Gamma 1.0], [Gamma 1.4], [Gamma 1.8], or
[Gamma 2.2]) → press [OK].
Setting the Gamma Value for Remote Scans
5-77
Limiting Functions
If a problem frequently occurs when using the Finishing modes, such as Offset Collate and Staple,
you can temporarily limit the use of these finishing modes by setting Limited Functions Mode to 'On'.
5
In addition, when the Service Call Message screen appears indicating a finishing mode malfunction
and you temporally set the Limited Functions Mode to clear the Service Call Message screen, you
can deactivate the Limited Functions Mode by setting this mode to 'Off' from the Additional Functions
screen. However, after the Limited Functions Mode is deactivated, the Service Call Message screen
may appear again, unless the cause of the malfunction is cleared.
Additional Functions
Remark
[Limited Functions Mode] is displayed only if an
optional finisher is attached.
1. Press
→ [Common Settings] → [Limited Functions Mode].
2. Select [On] or [Off] → press [OK].
The Limited Functions Mode is enabled only after you restart the machine (the main power switch is turned
OFF, and then back ON). For instructions on restarting (turning the main power switch OFF and then ON)
the machine, see "Before You Start Using This Machine(p.1-1)."
5-78
Limiting Functions
Returning the Common Settings to Their Defaults
You can restore all of the Common Settings to their defaults (initial settings).
Remark
Image forms registered for Register Form for Form
Compositions are not erased.
5
Additional Functions
If you set Language Switch to 'On', and then return the
Common Settings to their default settings, Language
Switch is turned 'Off', but the language shown on the
touch panel display remains unchanged. (See
"Changing the Language Shown on the Touch Panel
Display(p.5-65).")
If you set Limited Functions Mode to 'On', and then
return the Common Settings to their default settings,
the setting for the Limited Functions Mode remains
unchanged.
1. Press
→ [Common Settings] → [Initialize Common Settings].
2. Press [Yes].
Returning the Common Settings to Their Defaults
5-79
Timer Settings
You can make various timer related settings for the machine, such as adjusting the current time, and
specifying the time it takes for the machine to enter into the Sleep mode or Low-Power mode.
5
Additional Functions
5-80
Timer Settings
Current Time Adjustment
You can make adjustments to the current time. For instructions on setting the current date and time,
see "Security(p.6-1)."
1. Press
5
→ [Timer Settings] → [Time Fine Adjustment].
Additional Functions
2. Press [-] or [+] to adjust the current time → press [OK].
Even if you change the time from 00:00 to 23:59, or 23:59 to 00:00, the date will not be changed.
Current Time Adjustment
5-81
Auto Sleep Time
If the machine is idle for a certain period of time (after the last print job or key operation is performed),
the control panel power switch automatically switches OFF to save power. The machine has entered
the Sleep mode.
Remark
5
For more information on the Sleep mode, see "Energy
Consumption in the Sleep Mode(p.5-41)."
Additional Functions
1. Press
2. Press [
5-82
→ [Timer Settings] → [Auto Sleep Time].
] or [
Auto Sleep Time
] to enter the desired Auto Sleep Time → press [OK].
Auto Clear Time
If the machine is idle for a certain period of time (after the last print job or key operation is performed),
the display returns to the Basic Features screen (standard settings) of the selected function. This
period of time is called the "Auto Clear Time."
Remark
5
If '0' is selected, the Auto Clear Time mode is not set.
Additional Functions
1. Press
→ [Timer Settings] → [Auto Clear Time].
2. Press [-] or [+] to enter the desired Auto Clear Time → press [OK].
Auto Clear Time
5-83
Time Until Unit Quiets Down
This machine enters the Quiet mode after a specified amount of time has elapsed following a print
job, or a key operation is performed. You can specify the amount of time that elapses prior to entering
the Quiet mode.
Remark
5
If '0' is selected, the Quiet mode is not set.
Additional Functions
1. Press
→ [Timer Settings] → [Time Until Unit Quiets Down].
2. Press [-] or [+] to enter the desired time period → press [OK].
5-84
Time Until Unit Quiets Down
Daily Timer Settings
You can set the time that the machine automatically enters the Sleep mode each day of the week.
Remark
If the Auto Sleep Time and Daily Timer modes are both
set, the Auto Sleep Time setting has priority.
5
→ [Timer Settings] → [Daily Timer Settings].
2. Select the day of the week → enter the time using
→ press [OK].
-
(numeric keys)
Enter the time in 24-hour notation as four digits (including zeros) without a space.
Examples:
7:05 a.m. → 0705
11:18 p.m. → 2318
If you make a mistake when entering the time, select the day of the week again → enter
another four digit number.
You can also press
to clear the incorrect values.
Daily Timer Settings
5-85
Additional Functions
1. Press
Adjusting the Machine
This section describes how you can make fine adjustments to the settings of the machine, such as
making a fine adjustment to the printed image and the page number or watermark position.
It is recommended that you perform an Automatic Gradation Adjustment and clean the machine
regularly.
5
Additional Functions
5-86
Adjusting the Machine
Zoom Fine Adjustment
When you print a copy or a document from an inbox, a slight difference in size may occur between the
size of the original image, and the size of the copied/printed image. In this case, you can perform a
fine adjustment to compensate for this difference.
1. Press
5
→ [Adjustment/Cleaning] → [Zoom Fine Adjustment].
If you are making an adjustment to either the X (horizontal) or Y (vertical) direction, press [-]
or [+] to enter a value for that direction only.
Zoom Fine Adjustment
5-87
Additional Functions
2. Press [-] or [+] to adjust the percentage (%) → press [OK].
Saddle Stitch Staple Repositioning
You can reposition the stapler of the saddle stitcher unit after clearing a staple jam, or after replacing
the staple cartridge. Saddle stitch staple repositioning works by feeding several sheets of paper into
the saddle stitcher unit and stapling them together.
Remark
5
Additional Functions
If transparencies are loaded in a paper drawer, make
sure to pull out that paper drawer slightly so that
transparencies are not fed for the saddle stitch staple
repositioning procedure. Damage to the machine may
occur if transparencies are fed during this procedure.
Saddle stitch staple repositioning can be performed
only if the optional Saddle Finisher-AE2 is attached.
Paper that is required for the saddle stitch staple
repositioning procedure is automatically fed to
thesaddle stitcher unit by the machine.
Only use A3 or A4R paper for the saddle stitch staple
repositioning procedure.
Make sure to remove all output booklets from the
optional Booklet Tray before performing the
saddlestitch staple repositioning procedure.
1. Press
→ [Adjustment/Cleaning] → [Saddle Stitcher Staple
Repositioning].
2. Press [Start].
5-88
Saddle Stitch Staple Repositioning
Saddle Stitch Position Adjustment
If you are using the Saddle Stitch mode of the optional Saddle Finisher-AE2, and you notice that the
folds of the paper are not exactly in the middle of the booklet, you can make adjustments to the
saddle stitch position to compensate for this error.
Remark
5
The saddle stitch position can only be adjusted if the
optional Saddle Finisher-AE2 is attached.
Additional Functions
1. Press
→ [Adjustment/Cleaning] → [Saddle Stitch Position
Adjustment].
2. Select the paper size for which you want to adjust the saddle stitch
position.
Some of the paper sizes displayed may not be available in certain countries.
3. Press [
] or [
] to adjust the saddle stitch position → press [OK].
Saddle Stitch Position Adjustment
5-89
Creep (Displacement) Correction Adjustment
This mode enables you to adjust the displacement of pages that occurs between the outermost and
centre page when the Booklet mode is set.
5
Additional Functions
1. Press
→ [Adjustment/Cleaning] → [Creep (Displacement) Correction
Adjustment].
2. Select the desired paper type → press [Adjust].
3. Press [
] or [
] to adjust the correction width → press [OK].
To enter values in inches, press [Inch].
5-90
Creep (Displacement) Correction Adjustment
Automatic Gradation Adjustment
You can recalibrate the machine when you notice irregularities in the colour of the copies or prints,
such as when copies turn out to be different from the original in gradation, density, or colour.
This is a precise recalibration that is made to the gradation, density, and colour settings of the
machine. The procedure involves making test prints and placing them on the platen glass for
scanning. Once this is complete, the machine automatically corrects the irregularities.
5
Remark
Test prints are not counted as part of the copy or print
total page counts.
This machine adjusts the toner and print speed
according to the paper type. To make effective
adjustments, use plain paper.
1. Press
→ [Adjustment/Cleaning] → [Auto Gradation adjustment].
2. Press [Test Print].
If the paper which is appropriate for the test print is not loaded in a paper source, a message asking you to
load the appropriate paper appear. In this case, load the appropriate paper in a paper source.
3. Place the test print on the platen glass.
Place the test print face down on the platen glass, with the black bands along the top left
back edge of the platen glass by the arrow.
4. When auto gradation adjustment is complete, press [Start Scan].
Automatic Gradation Adjustment
5-91
Additional Functions
Make sure that you place the test prints properly.
Accurate recalibrations of the gradation, density, and
colour settings of the machine cannot be made if the
test prints are not scanned correctly.
5. Remove the test print from the platen glass.
5
Additional Functions
5-92
Automatic Gradation Adjustment
Exposure Recalibration
You can recalibrate the exposure adjustment scale if differences between the image on the original
and the print occur.
1. Press
5
→ [Adjustment/Cleaning] → [Exposure Recalibration].
Exposure Recalibration
5-93
Additional Functions
2. Press [Light] or [Dark] for each function to adjust the exposure → press
[OK].
Adjusting the Secure Watermark Mode Settings
This mode enables you to adjust the relative contrast (brightness) of the hidden text and the
background when using the Secure Watermark mode. The Secure Watermark effect can be tested by
making a copy of a sample print.
Specify the following settings in [Character/Background Contrast Adjustment]:
[Relative Contrast Value]: adjusts the relative contrast of the hidden text and the background.
[Standard Value Settings]: sets the density of the text.
[Latent String Density]: sets the density of the background.
5
Additional Functions
Remark
Load A3, A4, LTR, or 11" × 17" size regular or heavy
paper when making sample prints.
If [White Letters on Colored Backgnd] is not selected,
[Standard Value Settings] sets the density of the
background, and [Latent String Density] sets the
density of the text.
[Character/Background Contrast Adjustment] is
displayed only if the optional Secure Watermark is
activated.
1. Press
→ [Adjustment/Cleaning] → [Character/Background Contrast
Adjustment].
The text/background contrast adjustment can be set from [Secure Watermark] in the Special
Features screen for the Copy and Mail Box functions.
2. Press [For Printer 1200 dpi] or [Standard].
Press [For Printer 1200 dpi] if the resolution is set at 1200 dpi during printing.
If [For Printer 1200 dpi] or [Standard] is not displayed, proceed to step 3.
5-94
Adjusting the Secure Watermark Mode Settings
3. Press [Sample Print].
5
Additional Functions
●
If you want to specify print settings for the sample print:
If you want to specify print settings for the sample print:
Press [Sample Print Settings] → specify the desired settings → press [OK].
You can set the background pattern, text size, colour, and orientation.
Adjusting the Secure Watermark Mode Settings
5-95
4. Select the paper to use for the sample print → press [Start Print].
5
Additional Functions
The sample print is output.
The sample print includes the hidden text and the background for each relative contrast value.
The area within the frame on the sample print is the output sample for the currently set relative contrast
value.
5-96
Adjusting the Secure Watermark Mode Settings
5. Copy the sample print to check the result of the Secure Watermark
settings.
If you do not want to change [Relative Contrast Value], proceed to step 8.
6. Compare the sample print and the copy, and set the value for the best
sample print for [Relative Contrast Value] using [ ] or [ ].
5
Additional Functions
Adjust [Relative Contrast Value] while comparing the difference between [Standard Value Settings] and
the current [Latent String Density], by referring to the sample print.
If you increase the value for [Relative Contrast Value], the text gets denser, and if you decrease the value,
the text gets lighter. When [White Letters on Colored Backgnd] is not selected, if you increase the value for
[Relative Contrast Value], the background gets denser, and if you decrease the value, the background
gets lighter.
The setting range for the Relative Contrast Value will differ, depending on the Standard Value Settings you
have set.
Standard Value Settings
Relative Contrast Value
1
0 to +7
4
-4 to +7
8 to 56
-7 to +7
60
-7 to +4
64
-7 to 0
●
If you want to adjust the density of the text:
●
If you want to adjust the density of the background (latent image):
Adjusting the Secure Watermark Mode Settings
5-97
If you want to adjust the density of the text:
Press [Standard Value Settings] → [Sample Print].
Select the paper to use for the sample print → press [Start Print].
A standard value sample print is output.
5
Additional Functions
Refer to the print result and set the standard value indicated for the image
which has the most even contrast for the inner and outer squares using [-] or
[+].
If you increase the value for [Standard Value Settings], the text gets denser, and if you decrease the value,
the text gets lighter. When [White Letters on Colored Backgnd] is not selected, if you increase the value for
[Standard Value Settings], the background gets denser, and if you decrease the value, the background
gets lighter.
When changing the adjustment area on the sample print for the relative contrast, specify settings for
[Standard Value Settings].
If you want to adjust the density of the background (latent image):
5-98
Adjusting the Secure Watermark Mode Settings
Press [Latent String Density] → adjust the density using [-] or [+].
If you changed [Standard Value Settings], adjust [Latent String Density] so that the density of the inner
square set in [Standard Value Settings] for the standard value sample print gets closer.
To set a text density that differs from the most even secure watermark image in the standard value sample
print, it is necessary to adjust [Latent String Density] to a density close to the text density.
If you increase the value for [Latent String Density], the background gets denser, and if you decrease the
value, the background gets lighter. When [White Letters on Colored Backgnd] is not selected, if you
increase the value for [Latent String Density], the text gets denser, and if you decrease the value, the text
gets lighter.
5
Additional Functions
7. If you changed [Standard Value Settings] and [Latent String Density],
repeat steps 3 to 6 to adjust [Relative Contrast Value].
If you did not change the settings, proceed to step 8.
8. Press [OK].
The contents of the settings changed in [Character/Background Contrast Adjustment] are
retained until the next time the settings are changed.
Adjusting the Secure Watermark Mode Settings
5-99
Automatic Feeder Cleaning
If your originals have black streaks or appear dirty after scanning them through the feeder, clean the
rollers of the feeder.
Remark
5
[Feeder Cleaning] appears only if the optional Feeder
(DADF-U1) (standard-equipped for the iR3245N/
iR3235N/iR3225N) is attached.
Additional Functions
1. Press
It takes approximately 20 seconds to clean the feeder.
→ [Adjustment/Cleaning] → [Feeder Cleaning].
2. Place 10 sheets of blank paper into the feeder → press [Start].
Make sure that you fan the sheets of paper well.
Use A4 paper (60 to 80 g/m2).
When cleaning is complete, try scanning again.
To cancel feeder cleaning while it is in progress, press [Cancel].
5-100 Automatic Feeder Cleaning
chapter
Security
This category describes setup instructions for the system manager.
6
Specifying the System Manager Settings
You can set an ID and a password for the System Manager. Once the System Manager ID/ password
is set, restrictions can be placed on storing or changing the System Settings.
Remark
Attaching the optional Card Reader-C1 erases the
System Manager ID and System Password that have
been stored.
Depending on the login service being used, if
Department ID Management is set to 'Off' and a
System Manager ID or password is not specified, all
users of the machine may be considered as the
Administrator even without authentication.
6
Security
If you are performing user authentication using the
SSO-H login service, the System Settings mode is
restricted in the following way:
If the optional Card Reader-C1 is attached, the
numbers 1 to 1,000 cannot be used for the System
Manager ID. Numbers 1 to 1,000 are reserved for
control cards by default.
For instructions on entering characters, see "Basic
Operations(p.3-1)."
The maximum number of digits that you can store for
the System Manager ID and System Password is
seven. If you enter fewer than seven digits for either
setting, the machine stores them with leading zeros.
- Example: If <321> is entered, <0000321> is stored.
Users registered as a general user cannot change
the System Settings, regardless of the System
Manager ID setting.
Users registered as an Administrator can change
the System Settings by entering the correct System
Manager ID and System Password or registering
them in their user data in advance.
1. Press
6-2
→ [System Settings] → [System Manager Settings].
Specifying the System Manager Settings
2. Specify the desired settings → press [OK].
6
[System
Password]:
Security
[System
Manager ID]:
Press [System Manager ID]
→ enter a number (up to
seven digits) using
(numeric keys).
You must set a System
Manager ID in order to
manage the operations of the
machine.
Press [System Password] →
[Password] → enter a
number (up to seven digits)
→ press [Confirm] → enter
same number to confirm the
password → press [OK].
You cannot store a System
Manager ID or System
Password with only zeros as
the number, such as
<0000000>. If you enter a
number that begins with
zeros, the leading zeros are
ignored.
Example: If <02> or <002>
is entered, <0000002> is
stored.
Specifying the System Manager Settings
6-3
6
[System
Manager]:
Press [System Manager] →
enter the System Manager's
name → press [OK].
[E-mail
Address]:
Press [E-mail Address] →
enter the System Manager's
e-mail address → press [OK].
[Contact
Information]:
Press [Contact Information]
→ enter the contact
information for the System
Manager → press [OK].
[Comment]:
Press [Comment] → enter
any comment for the System
Manager → press [OK].
Security
If you make a mistake when entering a number or character, press
to clear your entry.
If Asterisks for Entering Access No./Passwords in Use Asterisks to Enter Access No./Passwords in System
Settings (from the Additional Functions screen) is set to 'Off', passwords you enter are not displayed as
asterisks (********). (See "Setting the Display Method When Entering a Password(p.6-80).")
6-4
Specifying the System Manager Settings
Department ID Management
You can register a Department ID and password for each department, and manage the machine by
limiting its use to only those who enter the correct Department ID and password. This is called
Department ID Management. Department IDs and passwords for up to 1,000 departments can be
registered. Use Department ID Management to keep track of the copy, scan, and print totals for each
department.
With Department ID Management, the following settings can be specified:
Turn Department ID Management 'On' or 'Off'.
6
Register the Department ID and password.
Security
Set page limits for scans, prints, and copies.
Set whether to use Department ID Management for the Mail Box, Send, Fax, and Network Scan
functions. If the Copy function is specified, it is automatically restricted when Department ID
Management is set.
Set up copy, scan, and print restrictions.
Department ID Management
6-5
Remark
Optional iW Accounting Manager software is
necessary to use the Domain Authentication system of
SSO-H (including when performing domain
authentication with the 'Domain Authentication + Local
Device Authentication' system) and Department ID
Management simultaneously. If iW Accounting
Manager is not installed, and SSO-H is set as the login
service, make sure that Department ID Management is
set to 'Off'. Otherwise, you will not be able to log on.
If you are using SSO-H and set Department ID
Management to 'On', you may not be able to log on. In
this case, change the login service to Default
Authentication, and then set Department ID
Management to 'Off'. For instructions on setting a login
service, see the MEAP SMS Administrator Guide.
6
Security
If the optional Card Reader-C1 is attached, and Default
Authentication is set as the login service, Department
ID Management is automatically activated. (See
"Optional Equipment(p.4-1).")
If SSO-H is set as the login service, Department ID
Management is performed on the Department ID that
shares the same user name and password as the one
registered for MEAP User Authentication.
6-6
Department ID Management
The user information registered for the Local Device
Authentication system of SSO-H, and the registered
Department ID and password set for Department ID
Management must match. If the registered Department
ID and password have been changed because
information was updated or changed by the Device
Information Delivery Settings mode, make sure that
you change/update the user information registered for
the Local Device Authentication system of SSO-H
accordingly. For instructions on registering SSO-H
user information, see the MEAP SMS Administrator
Guide.
If SSO-H is set as the login service, the Limit Functions
mode will not be available.
The maximum number of digits that you can store for
the Department ID and password is seven. If you enter
fewer than seven digits for either setting, the machine
stores them with leading zeros.
- Example: If <321> is entered, <0000321> is stored.
Other than using Department ID Management, this
machine enables you to manage user information
using SSO-H.
Registering the Department ID, Password, and Page Limit
1. Press
→ [System Settings] → [Dept. ID Management].
2. Press [On] → [Register Dept. ID/Password].
6
Security
If you do not want to store a Department ID, password, or page limit restriction, proceed to
step 10.
Registering the Department ID, Password, and Page Limit
6-7
3. Press [Register].
6
Security
4. Use
-
(numeric keys) to enter the Department ID and password.
Press [Dept. ID] → enter the Department ID.
Press [Password].
Press [Password] → enter the desired password.
6-8
Registering the Department ID, Password, and Page Limit
Press [Confirm] → enter the same number to confirm the password → press
[OK].
You cannot register a Department ID or password with only zeros as the number, such as
<0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
Example: If <02> or <002> is entered, <0000002> is stored.
If you make a mistake when entering a number, press
correct number.
to clear the entire number → enter the
If you do not want to set a password, you can use the machine by entering only the Department ID.
If Use Asterisks to Enter Access No./Passwords in System Settings (from the Additional
Functions screen) is set to 'Off', passwords you enter are not displayed as asterisks (********). (See
"Setting the Display Method When Entering a Password(p.6-80).")
6
5. Press [Turn Limits On/Off and Set Page Limits].
Security
6. Set the page limits.
Press [On] under the desired function(s).
If you do not want to set a page limit restriction for a function, press [Off] under the desired
function's name.
<Total Print Limit> is the sum of <Copy Limit> and <Print Limit>.
Press [ ] (Page Limit) next to [On]/[Off] of the desired function(s) → enter the
page limit restriction using
(numeric keys).
The machine stops sending a fax if the Scan Limit is reached while faxing a document either from memory
or directly to the recipient.
The machine stops scanning if a scan limit is reached while the machine is scanning originals that are
being fed from the optional feeder. (Those originals that were scanned before the limit is reached are not
added to the scan count.)
If you make a mistake when entering a number, press
number.
to clear the number → enter the correct
You can set the page limit from 0 to 999,999 pages. Once a page limit is reached, copying, scanning, or
printing is not possible.
The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two
pages.
Registering the Department ID, Password, and Page Limit
6-9
Press [OK] → [OK].
6
Security
7. If you would like to limit users to certain functions of the machine, press
[Limit Functions].
8. Select [On] or [Off] next to the functions (other than the Copy function)
you want to limit using Department ID Management → press [OK].
Details of each item are shown below.
[On]:
Department ID Management
is set for the selected
function(s).
[Off]:
Department ID Management
is set only for copying and
printing operations from
computers.
[Send] appears if the optional Color Universal Send Kit is activated, and the optional Super
G3 FAX board is installed, or if only the optional Universal Send Kit is activated. If only the
optional Super G3 FAX board is installed, [Fax] appears.
6-10
Registering the Department ID, Password, and Page Limit
9. Press [Done].
10. Press [OK].
If you selected [On] in step 2, pressing [OK] activates Department ID Management.
6
Security
Registering the Department ID, Password, and Page Limit
6-11
Changing the Password and Page Limit
You can change the password and page limit settings that you have registered.
1. Press
→ [System Settings] → [Dept. ID Management].
2. Press [On] → [Register Dept. ID/Password].
6
Security
3. Press [ ] or [ ] to display the department whose password you want
to change → select the department → press [Edit].
Press and hold down [
] or [
] to quickly and continuously scroll through the available Department ID
pages. Continuous scrolling is useful when a large number of Department IDs are registered.
4. Enter the new password (up to seven digits) using
Press [Password] (p.6-80)
6-12
Changing the Password and Page Limit
-
(numeric keys).
Press [Password] → enter the desired password using
-
(numeric keys).
Press [Confirm] → enter the same number to confirm the password using
(numeric keys) → press [OK].
-
You cannot store a password with only zeros as the number, such as <0000000>. If you
enter a number that begins with zeros, the leading zeros are ignored.
Example: If <02> or <002> is entered, <0000002> is stored.
If you make a mistake when entering the password, press
correct password.
to clear the password → enter the
You cannot change the Department ID.
If Use Asterisks to Enter Access No./Passwords in System Settings (from the Additional
Functions screen) is set to 'Off', passwords you enter are not displayed as asterisks (********). (See
"Setting the Display Method When Entering a Password(p.6-80).")
6
Security
5. If you want to change or set a page limit restriction, press [Turn Limits
On/Off and Set Page Limits].
6. Change the page limit restriction, if necessary.
Press [On] under the desired function(s).
Press [ ] (Page Limit) next to [On]/[Off] of the desired function(s) → enter the
page limit restriction using
(numeric keys).
Press [OK] → [OK].
If you do not want to set a page limit restriction for a function, press [Off] under the desired
function's name.
If you make a mistake when entering a number, press
number.
to clear the number → enter the correct
You can set the page limit from 0 to 999,999 pages. Once a page limit is reached, copying, scanning, or
printing is not possible.
The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two
pages.
Changing the Password and Page Limit
6-13
7. Press [Done] → [OK].
If you selected [On] in step 2, pressing [OK] activates Department ID Management.
6
Security
6-14
Changing the Password and Page Limit
Erasing the Department ID and Password
You can erase the Department ID and password that you have registered.
Remark
If Department ID Management is activated through the
optional Card Reader-C1, you cannot delete the
Department ID.
1. Press
6
→ [System Settings] → [Dept. ID Management].
Security
2. Press [On] → [Register Dept. ID/Password].
3. Press [ ] or [ ] to display the Department ID that you want to erase →
select the Department ID → press [Erase].
Press and hold down [
] or [
] to quickly and continuously scroll through the available Department ID
pages. Continuous scrolling is useful when a large number of Department IDs are registered.
Erasing the Department ID and Password
6-15
4. Press [Yes].
5. Press [Done] → [OK].
If you selected [On] in step 2, pressing [OK] activates Department ID Management.
6
Security
6-16
Erasing the Department ID and Password
Checking and Printing Counter Information
You can display and print a list of how much paper was used by each department.
1. Press
→ [System Settings] → [Dept. ID Management].
6
2. Press [On] → [Page Totals].
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3. Check or print the page total count.
The page totals that belong to print jobs without a Department ID (left blank) are the number
of prints from computers that do not correspond with a registered Department ID. These
prints are referred to as prints with unknown IDs.
The page totals that belong to scan jobs without a Department ID (left blank) are the number
of pages that have been scanned from computers that do not correspond with a registered
Department ID. These scanned pages from computers are referred to as network scans with
unknown IDs.
Checking and Printing Counter Information
6-17
●
If you only want to check the counter information:
●
If you want to print the displayed list:
If you only want to check the counter information:
Press [
] or [
page totals.
] to display the desired Department ID → view the desired
Press and hold down [
] or [
] to quickly and continuously scroll through the available Department ID
pages. Continuous scrolling is useful when a large number of Department IDs are
registered.
6
Security
If you want to print the displayed list:
Press [Print List].
Press [Yes].
To cancel printing, press [Cancel].
To close the screen that is displayed while the machine is printing the Page Count List, press [Done].
The counter information can be printed only if A3, A4, or A4R (plain, recycled, or colour paper) is loaded in
a paper source that is set to 'On' when you press [Other] to select a paper source in Drawer Eligibility For
APS/ADS in Common Settings (from the Additional Functions screen). (See "Additional Functions(p.5-1).")
4. Press [Done] → [OK].
If you selected [On] in step 2, pressing [OK] activates Department ID Management.
6-18
Checking and Printing Counter Information
Clearing Page Totals
You can clear the page totals for all departments or for specific departments.
1. Press
→ [System Settings] → [Dept. ID Management].
6
2. Press [On] → [Page Totals].
3. Press [Clear All Totals].
To clear one page total at a time by department, press [
department → select the department → press [Clear].
] or [
] to display the desired
4. Press [Yes].
5. Press [Done] → [OK].
If you selected [On] in step 2, pressing [OK] activates Department ID Management.
Clearing Page Totals
6-19
Security
If necessary, see the screen shot is step 2 of "Checking and Printing Counter Information(p.6-17)."
Accepting Print and Scan Jobs with Unknown IDs
You can specify whether to accept or reject print and network scan jobs from computers that do not
correspond with a registered Department ID.
Remark
<Allow Printer Jobs with Unknown IDs> is displayed
only if the optional UFR II/PCL Printer Kit
(standard-equipped for the iR3245N/iR3235N/
iR3225N) or PS Printer Kit is activated.
6
Security
1. Press
→ [System Settings] → [Dept. ID Management].
2. Press [On].
3. Select [On] or [Off] → press [OK].
6-20
Accepting Print and Scan Jobs with Unknown IDs
Allow Printer Jobs with Unknown IDs
[On]:
The machine accepts print
jobs from computers that do
not correspond with a
registered Department ID.
[Off]:
The machine does not accept
print jobs from computers
that do not correspond with a
registered Department ID
Allow Remote Scan Jobs with Unknown IDs
[On]:
6
Security
[Off]:
The machine accepts network
scan jobs from computers
that do not correspond with a
registered Department ID.
The machine does not accept
network scan jobs from
computers that do not
correspond with a registered
Department ID.
If you selected [On] in step 2, pressing [OK] activates Department ID Management.
Accepting Print and Scan Jobs with Unknown IDs
6-21
Remote UI
You can set whether to enable the Remote UI (User Interface) to operate the machine and change
settings.
Remark
For more information on the Remote UI, see the
Remote UI Guide.
6
Security
1. Press
→ [System Settings] → [Remote UI].
2. Select [On] or [Off].
Details of each item are shown below.
[On]:
Settings can be specified and
the machine can be operated
through the Remote UI.
[Off]:
Settings cannot be specified
and the machine cannot be
operated through the Remote
UI.
●
If you select [On]:
●
If you select [Off]:
If you select [On]:
6-22
Remote UI
Select [On] or [Off] for <Use SSL> → press [OK].
Use SSL (Secure Sockets Layer)
[On]:
SSL is used to communicate.
[Off]:
SSL is not used to
communicate.
If you select [Off]:
Press [OK].
6
The Remote UI is enabled only after you restart the machine (the main power switch is turned
OFF, and then back ON). For instructions on restarting (turning the main power switch OFF and then ON)
the machine, see "Before You Start Using This Machine(p.1-1)."
Any changes made to <Use SSL> are also applied to <Use SSL> in <Use HTTP> in MEAP Settings in
System Settings (from the Additional Functions screen).
Remote UI
6-23
Security
Before setting <Use SSL> to 'On', it is necessary to set a default key in Network Settings (from the
Additional Functions screen). (See the Network Guide.)
Device Information Settings
Device Information Settings enables you to set a name for the machine, and enter information
regarding its location.
Remark
For more information on the Remote UI, see the
Remote UI Guide.
6
1. Press
→ [System Settings] → [Device Information Settings].
Security
2. Enter the name and location of the machine.
Press [Device Name] → enter the name of the machine → press [OK].
Press [Location] → enter the place where the machine is located → press
[OK].
Press [OK].
6-24
Device Information Settings
For instructions on entering characters, see "Basic Operations(p.3-1),"
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Security
Device Information Settings
6-25
Clearing the Message Board
The Message Board is a function used by the System Manager to display messages for users on the
touch panel display. Message board settings are made from the Remote UI, but can be cleared from
the main unit.
Remark
For instructions on creating messages using the
Remote UI, see the Remote UI Guide.
6
Security
1. Press
→ [System Settings] → [Clear Message Board].
2. Press [Yes].
6-26
Clearing the Message Board
Auto Online/Offline
To use the optional Network Scan function, the machine must be connected to a network, and must
be separately switched online to the network. This section explains how to switch the machine online
and offline to use the Network Scan function.
Remark
[Auto Online/Offline] is displayed only if the UFR II/PCL
Printer Kit (standard-equipped for the iR3245N/
iR3235N/iR3225N) or PS Printer Kit is activated.
For more information on the Network Scan function,
see the Network ScanGear Guide.
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Auto Online/Offline
6-27
Auto Online
If Auto Online is set to 'On', the machine automatically goes online when you press [Scan] on the
Basic Features screen.
1. Press
→ [System Settings] → [Auto Online/Offline] → [Auto Online].
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Security
2. Select [On] or [Off] → press [OK].
6-28
Auto Online
Auto Offline
If the machine is connected to a network that is online, scanning is not possible with the Copy or Mail
Box function. By setting Auto Offline to 'On', the machine automatically goes offline when the Auto
Clear mode initiates.
1. Press
→ [System Settings] → [Auto Online/Offline] → [Auto Offline].
6
Security
2. Select [On] or [Off] → press [OK].
If Auto Offline is set to 'On', the machine automatically goes offline once the Auto Clear mode
initiates. If the Auto Clear mode is not set (the Auto Clear Time is set to '0'), the machine
automatically goes offline after approximately two minutes. (See "Additional Functions(p.5-1).")
Auto Offline
6-29
Current Date and Time
Setting the current date and time is very important. The current date and time settings are used as
standard timer settings for functions that require them.
6
The time at the Greenwich
Observatory in England is
called GMT (Greenwich Mean
Time).
Time
Zone:
The standard time zones of
the world are expressed
globally in terms of the
difference in hours (up to 12
hours) from GMT (0 hours). A
time zone is a region
throughout which this time
difference is the same.
Daylight
Saving
Time:
In some countries, time is
advanced throughout the
summer season. The period in
which this is applied is called
"Daylight Saving Time."
Security
GMT:
Remark
You can also specify to automatically synchronize the
date and time with a server on the network from the
Additional Functions screen. (See the Network Guide.)
1. Press
6-30
→ [System Settings] → [Date & Time Settings].
Current Date and Time
2. Enter the current date (day, month, year) and time using
keys).
-
(numeric
6
Security
Enter the month and the day using four digits (including zeros).
Enter all four digits of the year, and the time in 24-hour notation, as four digits (including
zeros) without a space.
Examples:
6 May
→0605
7:05 a.m.
→0705
11:18 p.m.
→2318
If you make a mistake when entering values, press
●
If you are setting the Time Zone:
●
If you are setting Daylight Saving Time:
→ enter the values again, starting with the month.
If you are setting the Time Zone:
Press the Time Zone drop-down list → select the time zone in which the
machine is located.
Current Date and Time
6-31
If you are setting Daylight Saving Time:
Press [On] → [Start Date].
Select the month and day from the Month and Day drop-down lists,
respectively.
Press [-] or [+] to enter the time of day you want Daylight Saving Time to take
effect → press [OK].
6
Security
Press [End Date] → select the month, day, and time at which Daylight Saving
Time ends → press [OK].
If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour
forward at the specified date and time.
3. Press [OK].
6-32
Current Date and Time
License Registration
You must register a license key to enable optional modes and functions.
Each optional mode and function requires their own license key to be registered. There is no limit to
the number of license keys that can be registered in the machine.
Remark
Some optional modes and functions require optional
equipment to be installed in addition to obtaining and
registering a license key. For more information, see
"Optional Equipment(p.4-1)."
→ [System Settings] → [License Registration].
2. Enter the license key using
-
(numeric keys) → press [Start].
Details of each item are shown below.
License Registration
6-33
6
Security
1. Press
A license key can be obtained via a Web browser to
access the license management system. Access the
system by entering the following URL: http://
www.canon.com/lms/license/. For more information on
obtaining the license key, see the License Access
Number Certificate and the License Registration
Booklet included with the various optional kits.
[
][
]:
[Backspace]:
Press to move the cursor to
the desired position.
Press to delete the last
number entered.
If the following screen is displayed, → press [OK] enter the correct license key.
6
Security
If the following screen is displayed, the required optional equipment needed for license
registration has not been installed. Press [OK] → install the required optional equipment or
make sure that the required optional equipment is installed properly → try registering the
license key again.
6-34
License Registration
3. Press [OK].
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Security
License Registration
6-35
Setting System Monitor Screen Restrictions
You can set restrictions relating to the System Monitor screen.
6
Security
6-36
Setting System Monitor Screen Restrictions
Restricting Access to the System Monitor Screen
If you are using a login service, you can restrict access to the System Monitor screen.
1. Press
→ [System Settings] → [System Monitor Screen Restriction] →
[Display Status Before Authentication].
6
Security
2. Select [On] or [Off] → press [OK].
If the Display Status Before Authentication mode is set to 'Off':
: Displayed
-: Not
Displayed
The System Monitor Screen
Department ID Management or Print, Copy, Send,
Log In Service, such as SSO-H Fax, and Receive
Status Screens
Before Logging In
Device Status
Screen
-
After Logging In
Even if you set the Display Status Before Authentication mode to 'Off', access to the System Monitor
screen is only restricted if a login service is set.
Restricting Access to the System Monitor Screen
6-37
Setting to Allow Secured Printing from the System Monitor Screen
You can set whether to allow secured printing from the System Monitor screen.
1. Press
→ [System Settings] → [System Monitor Screen Restriction] →
[Allow Secured Print from Print Status Screen].
6
Security
2. Select [On] or [Off] → press [OK].
6-38
Setting to Allow Secured Printing from the System Monitor Screen
Setting to Display Job Logs from the System Monitor Screen
You can set whether to display job logs from the System Monitor screen.
1. Press
→ [System Settings] → [System Monitor Screen Restriction] →
[Job Log Display].
6
Security
2. Select [On] or [Off].
Details of each item are shown below.
[On]:
Job logs are displayed.
[Off]:
Job logs are not displayed.
If [Off] is selected, the following items are not displayed/cannot be selected.
- On the
System
Monitor
screen:
[Details] and [Print List] on
the Receive screen [Log] on
the Copy, Send, Fax, and Print
screens
- On the Print
Job screen:
[Log]
●
If you select [On]:
●
If you select [Off]:
If you select [On]:
Press [OK].
Setting to Display Job Logs from the System Monitor Screen
6-39
If you select [Off]:
Select [Permit] or [Do Not Allow] for <Obtain Job Log From Management
Software> → press [OK].
Obtain Job Log From Management Software
[Permit]:
Permits collection of job logs
using management software.
[Do Not
Allow]:
Does not permit collection of
job logs using management
software.
6
Security
6-40
Setting to Display Job Logs from the System Monitor Screen
MEAP Settings
You can print information about installed MEAP applications.
6
Security
MEAP Settings
6-41
Use HTTP Server
Set Use HTTP to 'On' to access this machine from a Web browser, and utilize the installed MEAP
applications.
Remark
To manage user information for the Local Device
Authentication system of SSO-H, set USE HTTP to
'On'.
To change the SSO-H user authentication system to
Domain Authentication, Domain Authentication +Local
Device Authentication, or Local Device Authentication,
set USE HTTP to 'On'.
6
Security
To use the Remote UI, set USE HTTP to 'On'.
1. Press
Set Use HTTP to 'On' if HTTP is required for MEAP
functions and MEAP applications. To use HTTP for
functions other than MEAP (e.g., the Remote UI), set
Use HTTP in Network Settings (from the Additional
Functions screen) to 'On'. (See the Network Guide.)
If you set Use HTTP in System Settings (from the
Additional Functions screen) to 'On', the port number
for MEAP functions and MEAP applications is
automatically set to '8000'.
→ [System Settings] → [MEAP Settings] → [Use HTTP].
2. Select [On] or [Off].
Details of each item are shown below.
[On]:
An HTTP server is used.
[Off]:
An HTTP server is not used.
●
If you select [On]:
●
If you select [Off]:
If you select [On]:
6-42
Use HTTP Server
Select [On] or [Off] for <Use SSL> → press [OK].
Use SSL (Secure Sockets Layer)
[On]:
SSL is used to communicate.
[Off]:
SSL is not used to
communicate.
If you select [Off]:
Press [OK].
6
The Use HTTP mode is enabled only after you restart the machine (the main power switch is
turned OFF, and then back ON). For instruction on restarting (turning the main power switch OFF and then
ON) the machine, see "Before You Start Using This Machine(p.1-1)."
Any changes made to <Use SSL> are also applied to <Use SSL> in Remote UI in System Settings (from
the Additional Functions screen).
Use HTTP Server
6-43
Security
Before setting <Use SSL> to 'On', it is necessary to set a default key in Network Settings (from the
Additional Functions screen). (See the Network Guide.)
Printing Installed Application Information
You can print the MEAP application information, as well as certain system application information.
Remark
The information is printed as a report.
6
1. Press
→ [System Settings] → [MEAP Settings] → [Print System
Information].
Security
2. Press [Yes].
Items printed for each application are as follows:
6-44
MEAP
Specifications:
Prints information regarding
the MEAP function.
MEAP
Contents:
Prints the MEAP version.
Application
Name:
Prints the name of the
application.
Application ID/
System
Prints the system application's
file name or the Application ID
Printing Installed Application Information
of a standard application.
Application
Version:
Prints the application's
version number.
Status:
Prints the status of the
application.
- Installed:
The application has been
installed successfully.
- Active:
The application is running.
- Stopped:
The application is idle.
Installed on:
Prints the date and time the
application was installed.
Vendor:
Prints the name of the
application vendor.
License
Status:
Prints the license status.
- Installed:
An effective license has been
installed.
- Invalid:
The license is invalid.
- Overlimit:
The installed license has
exceeded its user limit.
Unnecessary:
You do not need a license to
run the application.
License
Expires After:
Prints the expiration date of
the license. If License Status
shows "Unnecessary" as its
value, the expiration date is
not printed.
License Upper
Limit:
Prints the upper license limit
for each counter. If License
Status shows "Unnecessary"
as its value, the upper license
limit is not printed.
Printing Installed Application Information
6
Security
Application
Name:
6-45
6
Security
Counter Value:
Prints the current value for
each counter. If License
Status shows "Unnecessary"
as its value, the current
counter value is not printed.
Maximum
Memory
Usage:
Prints the maximum amount
of memory that can be used
by each application. The
Maximum Memory Usage
number is printed in kilobytes
(KB).
Registered
Service:
Prints the service registered
on the MEAP framework from
the application. The
Registered Service is printed
only if there is data that
corresponds to it.
The printed items are subject to change, as we are constantly improving our products.
In the sample printout, an application called "PortalService" is installed on the machine. This
application can be installed using the MEAP Administration Software CD-ROM.
6-46
Printing Installed Application Information
Copy Set Numbering Options
You can specify the detailed settings of the Copy Set Numbering mode for both the Copying and
Mail Box functions. For instructions on using the Copy Set Numbering mode, see the Copying and
Mail Box Guide.
1. Press
→ [System Settings] → [Copy Set Numbering Option Settings].
6
Security
2. Select [On] or [Off] for <Copy Set Num. Op>.
Details of each item are shown below.
●
[On]:
Full Surface] and [Numbers in
5 Locations] are grayed out,
and cannot be selected on the
Orientation and Position
Settings screen when you set
the Copy Set Numbering
mode. The font sizes of the
copy set numbers are as
follows: [Small]: 10.5 point,
[Medium]: 12 point, [Large]:
14 point
[Off]:
[Full Surface] and [Numbers
in 5 Locations] can be
selected on the Orientation
and Position Settings screen
when you set the Copy Set
Numbering mode. The font
sizes of the copy set numbers
are as follows: [Small]: 12
point, [Medium]: 24 point,
[Large]: 36 point
If you select [On]:
Copy Set Numbering Options
6-47
●
If you select [Off]:
If you select [On]:
Select [On] or [Off] for each of the items → press [Next].
6
Security
ID/User Name
[On]:
The Department ID is printed.
If you are using a login service
other than Department ID
Management, the user name
is printed instead.
[Off]:
Only the user name is printed.
Date
[On]:
The date is printed.
[Off]:
The date is not printed.
Characters
6-48
[On]:
User-defined text is printed.
[Off]:
User-defined text is not
printed.
Copy Set Numbering Options
If you select [On] for <Date>, select the date format → press [Next].
If you select [Off] for <Date>, proceed to the next step.
If you select [On] for <Characters>, press [Enter] → enter the text to print →
press [OK] → [Next].
If you select [Off] for <Characters>, proceed to the next step.
If you have registered characters in Register Characters for Page No./Watermark in
Common Settings (from the Additional Functions screen), you can select the characters from
the list.
If you select [Off]:
Press [OK].
Copy Set Numbering Options
6-49
6
Security
Select the way you would like to align the selected or entered characters on the
page → press [OK].
Displaying the Current Department ID/User Name
If you are using a login service, you can display the Department ID or user name which is currently
being used to log on to the machine in the Job/Print Status Display Area.
The item displayed for each login service is shown below:
Login Service
Default Authentication
Item Displayed
Department ID
If you logged on to the domain to which the
User Name
machine belongs:
6
Security
SSO-H (Single Sign-On H)
1. Press
If you logged on to a domain to which the
machine does not belong:
User Name
If you logged on using the Local Device
Authentication system:
User Name
→ [System Settings] → [Display ID/User Name].
2. Select [On] or [Off] → press [OK].
If you set Display ID/User Name to 'On', and you are not using a login service, the Department ID/user
name is not displayed.
6-50
Displaying the Current Department ID/User Name
USB Settings
This mode enables you to specify the USB settings.
Remark
Changes are only effective after you restart the
machine (the main power switch is turned OFF, and
then back ON). For instruction on restarting (turning
the main power switch OFF and then ON) the machine,
see "Before You Start Using This Machine(p.1-1)."
6
Security
USB Settings
6-51
Using a USB Device
Set Use USB Device to 'On' to connect a computer to the machine via the USB port.
1. Press
6
→ [System Settings] → [USB Settings] → [Use USB Device].
2. Select [On] or [Off] → press [OK].
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6-52
Using a USB Device
Specifying Device Information Delivery Settings
Registering device information in your machine enables you to set the machine to deliver the same
device information to other machines that are connected to the same network. This enables you to
easily manage multiple machines at the same time.
Your machine is capable of both sending and receiving device information, which can be delivered
manually and automatically.
6
Security
The following device information can be delivered:
Delivered Information
Address Book
Contents
Notes
The Address Book,
forwarding settings, and
favorites buttons
All of the currently stored destinations are
deleted, and then the destinations that are
delivered are registered.
Sending and receiving of the Address Book is
available only if the Color Universal Send Kit is
activated or the optional Super G3 FAX board
is attached.
Specifying Device Information Delivery Settings
6-53
Department ID
System Manager and
Department ID
Management settings
Only Department IDs existing in the client
machines are deleted.
If an identical Department ID exists in the
client machine, its password and set counter
limits are overwritten. Counter values,
however, are not overwritten.
If a Department ID exists in the host machine,
but not in the client machine, the Department
ID,password, and set counter limits from the
host machine are added to the client machine.
Counter values are also added and reset.
If the optional Card Reader-C1 is attached to
the host machine and is not attached to the
client machine, or vice versa, only System
Manager Settings are delivered.
Printer Settings
Printer Settings
Some Additional Functions settings are not
delivered. For more information, see the PS/
PCL/UFR II Printer Guide.
Additional Functions
Settings Value
Settings made from the
Additional Functions
screen(excluding the
above settings)
Some Additional Functions settings are not
delivered. For more information, see
"Additional Functions(p.5-1)."
Information for inboxes set with a password is
not delivered. Information for inboxes set with
a password in the client machine is not
overwritten.
If you do not deliver Additional Functions
settings and the Address Book at the same
time, the settings in URL Send Settings in Mail
Box Settings (from the Additional Functions
screen) may be erased.
Paper Information
Importing and exporting
of the Paper Type
Management Settings
The user-defined paper types that are already
stored are delivered. Upon exporting, the
user-defined paper information is duplicated
and delivered. Upon importing, the
user-defined paper types that are already
stored are overwritten by the paper
information.
6
Security
6-54
Specifying Device Information Delivery Settings
Remark
Preparing for delivery and updating the information
after it is received may take several minutes. Do not
turn the main power OFF until these operations are
complete. Doing so may result in loss of data or
damage to the data.
Device information cannot be delivered if the System
Manager ID and System Password registered in the
client machine differs from the System Manager ID and
System Password registered in the host machine.
Device information can be shared between machines
of the same model (iR3245/iR3245N/iR3235/iR3235N/
iR3225/iR3225N), and which have the Device
Information Delivery Settings mode. However, some
information may not be delivered correctly depending
on the optional equipment that is attached to the
machines.
Unique machine information, such as the IP address,
is not delivered.
The machine can deliver device information to devices
using IPv4 or devices using IPv6.
If [Restrictions for Receiving Device Info.] under
<Receiving Settings> is set to 'Off' in System Settings
(from the Additional Functions screen), device
information can be delivered from different machine
models; however, some information may not be
delivered correctly. (See "Restricting the Reception of
Device Information(p.6-69).")
Security
Specifying Device Information Delivery Settings
6
6-55
Registering/Deleting/Printing Delivery Destinations
You can register, confirm, and delete delivery destinations.
Remark
The maximum number of destinations you can register
is 100.
6
Security
6-56
Registering/Deleting/Printing Delivery Destinations
Registering Delivery Destinations
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Register Destinations] under <Transmitting Settings>.
2. Register a destination.
To manually register a destination:
●
To automatically search for destinations:
6
Security
●
To manually register a destination:
Press [Register].
Registering Delivery Destinations
6-57
Enter the IP address of the destination or FQDN (Fully Qualified Domain Name)
(i.e., starfish.organization.company.com) → press [OK].
For instructions on entering characters, see "Basic Operations(p.3-1)."
If any of the following is true for the destination machine, a message <Could not retrieve information for the
device to register. Register as a destination?> is displayed. If you press [Yes], <Deliverable Settings> on
the Details screen will be blank.
The main power is turned OFF
The destination machine is not connected to the network
A default key is not set
Every function in Receive Restriction for Each Function under <Receiving Settings> in Device
Information Delivery Settings is set to 'On'
6
To automatically search for destinations:
Security
Press [Auto Search/Register].
Press [Auto Search Start].
To display the search results as host names, press [Display Host Name].
Press [-] or [+] to set the search depth (how many routers to search).
Since searching uses SLP (Service Location Protocol), machines behind a router will not be detected if the
router is set to restrict passing with the SLP protocol.
If any of the following is true for the destination machine, you cannot search the destination.
The main power is turned OFF
The destination machine is not connected to the network
Every function in Receive Restriction for Each Function under <Receiving Settings> in Device
Information Delivery Settings is set to 'On'
6-58
Registering Delivery Destinations
Select the destination → press [OK].
6
You can cancel a selection by selecting the destination again.
To cancel all destinations, press [Clear Selection]. ([Clear Selection] changes to [Select All].)
3. Press [Done].
Registering Delivery Destinations
6-59
Security
To select all of the destinations, press [Select All]. However, if a destination is selected, this
key changes to [Clear Selection].
Confirming Delivery Destination Settings
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Register Destinations] under <Transmitting Settings>.
2. Select the destination whose settings you want to confirm → press
[Details].
6
Security
3. Confirm the settings → press [OK].
If you have changed the destination machine's settings in Receive Restriction for Each
Function under <Receiving Settings> in Device Information Delivery Settings, press [Get
Information] to update the destination machine's information.
If any of the following is true for the destination machine whose settings you want to confirm,
<Deliverable Settings> on the Details screen will be blank.
The main power is turned OFF
The destination machine is not connected to the network
Every function in Receive Restriction for Each Function under <Receiving Settings> in Device
Information Delivery Settings is set to 'On'
6-60
Confirming Delivery Destination Settings
Deleting a Delivery Destination
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Register Destinations] under <Transmitting Settings>.
2. Select the destination that you want to erase → press [Erase].
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Security
To select all destinations, press [Select All]. However, if a destination is selected, this key
changes to [Clear Selection].
You can cancel a selection by selecting the destination again.
To cancel all destinations, press [Clear Selection]. ([Clear Selection] changes to [Select All].)
3. Press [Yes].
Deleting a Delivery Destination
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Printing the Delivery Destinations
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Register Destinations] under <Transmitting Settings>.
2. Press [Print List].
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Security
The delivery destination list can be printed only if A3, A4, or A4R (plain, recycled, or colour paper) is
loaded in a paper source that is set to 'On' when you press [Other] to select a paper source in Drawer
Eligibility For APS/ADS in Common Settings (from the Additional Functions screen). (See "Additional
Functions(p.5-1).")
3. Press [Yes].
6-62
Printing the Delivery Destinations
Setting Automatic Delivery
You can set to automatically deliver device information at a specified time. You can also select which
information to deliver.
Remark
When delivering device information, the following
machines will not update their information:
Machines which are processing a send job
Machines importing or exporting data via the
Remote UI
Device information is not delivered if the machine goes
into the Shutdown mode, even if an automatic delivery
time is set.
In addition to the above, machines which are having
their address books accessed or are sending a job will
not update their address books, and machines
performing a print job will not update their Printer
Settings.
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Auto Delivery Settings] under <Transmitting Settings>.
2. Select [Everyday], [Select Days], or [Off].
●
If you select [Everyday]:
●
If you select [Select Days]:
●
If you select [Off]:
If you select [Everyday]:
Setting Automatic Delivery
6-63
6
Security
Machines which are executing functions from the
Additional Functions screen
Machines which could not receive device information
because of a power failure or network trouble, will not
receive updated information until the first automatic
update after the machine recovers.
Select a number ([1] to [5]) → enter the start time using
→ press [Next].
-
(numeric keys)
6
Security
You can store up to five different start times.
Enter all four digits of the time (including zeros), using 24-hour notation.
Examples:
7:05 a.m.
→0705
11:18 p.m.
→2318
If you make a mistake when entering the time, press
four digit number.
to clear your entry → enter another
If you select [Select Days]:
Select a day of the week ([Sun] to [Sat]) → select a number ([1] to [5]).
6-64
Setting Automatic Delivery
Enter the start time using
-
(numeric keys) → press [Next].
6
Security
You can store up to five different start times for each day of the week.
Enter all four digits of the time (including zeros), using 24-hour notation.
Examples:
7:05 a.m.
→0705
11:18 p.m.
→2318
If you make a mistake when entering the time, press
four digit number.
to clear your entry → enter another
If you select [Off]:
Press [OK].
Setting Automatic Delivery
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3. Select which device information you want to deliver → press [Next].
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Security
Details of each item are shown below.
[On]:
The machine will deliver the
selected device information.
[Off]:
The machine will not deliver
the selected device
information.
<Network Settings>:
Available when [On] is selected for <Add. Functions Settings Value>. Select [Include] to
deliver the network settings, or [Exclude] to not deliver the network settings → press
[Done].
4. Select the destinations → press [OK].
6-66
Setting Automatic Delivery
Setting Manual Delivery
You can set to manually deliver device information.
Remark
When delivering device information, the following
machines will not update their information:
Machines which are processing a send job
Machines importing or exporting data via the
Remote UI
In addition to the above, machines which are having
their address books accessed or are sending a job will
not update their address books, and machines
performing a print job will not update their Printer
Settings.
Machines which are executing functions from the
Additional Functions screen
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Security
Machines which are having their address books
accessed
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Manual Delivery] under <Transmitting Settings>.
2. Select which device information you want to deliver → press [Next].
Setting Manual Delivery
6-67
Details of each item are shown below.
[On]:
The machine delivers the
selected device information.
[Off]:
The machine does not deliver
the selected device
information.
<Network Settings>:
Available when [On] is selected for <Add. Functions Settings Value>. Select [Include] to
deliver the network settings, or [Exclude] to not deliver the network settings → press
[Done].
6
3. Select the destinations → press [Manual delivery Start].
Security
Even if you press [Cancel] on the delivery in progress screen, delivery will not be cancelled for
machines to which information has already been delivered. Delivery to the next selected
machine will be cancelled.
4. When delivery is complete, confirm the delivery results displayed in the
<Status> column on the Manual Delivery screen.
6-68
Setting Manual Delivery
Restricting the Reception of Device Information
You can set whether to receive delivered device information from other model machines, besides the
iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N, which have the Device Information Delivery
Settings mode.
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Restrictions for Receiving Device Info.] under <Receiving Settings>.
Security
2. Select [On] or [Off] → press [OK].
Details of each item are shown below.
[On]:
Device information can only
be delivered from other
iR3245/iR3245N/iR3235/
iR3235N/iR3225/iR3225N
machines with the Device
Information Delivery Settings
mode.
[Off]:
Device information can be
delivered from different
machine models.
Restricting the Reception of Device Information
6
6-69
Restoring Device Information
You can restore device information to what it was before it was updated. This is useful when you have
accidentally updated the device information.
Remark
You can return device information only to what it was at
the time of the very last update.
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Security
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Restore Data] under <Receiving Settings>.
2. Select the information to restore → press [Start].
If you do not restore the Additional Functions settings and the Address Book at the same time, the URL
Send Settings in Mail Box Settings (from the Additional Functions screen) may be erased.
3. Press [Yes].
6-70
Restoring Device Information
Restricting the Type of Information That Is Updated
You can restrict the type of device information that is received and updated.
Remark
While receiving and
updating device
information, the
screen indicating
that the settings are
being updated is
displayed.
Operations on this
machine cannot be
performed until the
update completes.
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Security
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Receive Restriction for Each Function] under <Receiving Settings>.
Restricting the Type of Information That Is Updated
6-71
2. Select [On] or [Off] next to the functions you want to restrict → press
[Done].
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Security
Details of each item are shown below.
[On]:
The machine is restricted, and
does not update the selected
device information.
[Off]:
The machine is not restricted,
and updates the device
information.
Before setting <Add. Functions Settings Value>, <Dept. ID>, or <Address Book> to 'Off', it is
necessary to set a default key in Network Settings (from the Additional Functions screen). (See the
Network Guide.)
Changes are only effective after you restart the machine (the main power switch is turned OFF, and then
back ON). For instructions on restarting (turning the main power switch OFF and then ON) the machine,
see "Before You Start Using This Machine(p.1-1)."
6-72
Restricting the Type of Information That Is Updated
Checking/Printing the Communication Log
You can check and print the following information on the Communication log: Start time, destination
address, delivery result, end time, data content, and end code.
6
Security
Checking/Printing the Communication Log
6-73
Checking the Communication Log
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Communication Log].
2. Check the communication logs → press [Done].
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To view the detailed information of a communication log, select the log → press [Details].
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6-74
Checking the Communication Log
Printing the Communication Log
1. Press
→ [System Settings] → [Device Information Delivery Settings]
→ [Communication Log].
2. Press [Print List].
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If you want to print the list automatically at a specified time, press [Report Settings].
Security
●
If you select [Report Settings]:
If you select [Report Settings]:
Specify the desired print settings → press [OK].
Auto Print
[On]:
The communication log is
automatically printed when
the number of send and
receive transmissions reaches
100.
[Off]:
The communication log is not
printed automatically.
Daily Activity Report Time
If you select [On], enter the time using
-
(numeric keys).
Enter all four digits of the time (including zeros), using 24-hour notation.
Examples:
7:05 a.m.
→0705
Printing the Communication Log
6-75
11:18 p.m.
→2318
If you make a mistake when entering the time, press
four digit number.
to clear your entry → enter another
If the number of send and receive transmissions exceed 100 before the specified Auto Print
time is reached, a communication log of the most recent 100 transmissions is printed.
[Separate Report Type]:
If you want to print the delivery and receive logs separately, press [Separate Report Type].
The communication log can be printed only if A3, A4, or A4R (plain, recycled, or colour paper) is loaded in
a paper source that is set to 'On' when you press [Other] to select a paper source in Drawer Eligibility For
APS/ADS in Common Settings (from the Additional Functions screen). (See "Additional Functions(p.5-1).")
6
Security
3. Press [Yes].
6-76
Printing the Communication Log
Initializing All Data/Settings
This mode enables you to erase the following data stored in the machine. It is not normally necessary
to use this mode, but it is useful to erase personal or confidential information when returning or
disposing of the machine.
Data stored in inboxes
Address data stored in the Address Book
Scan settings registered for the Sending function
6
Mode Memory settings registered for the Copy or Mail Box function
Security
MEAP applications and license files
Data saved from MEAP applications
The password for the SMS (Service Management Service) login service of MEAP
(If you changed the password, it returns to the default password.)
User authentication information registered in the Local Device Authentication system of SSO-H
(Single Sign-On H)
Unsent documents (reserved documents and documents set with the Delayed Send mode)
Job history
Additional Functions settings
Forms registered for the Image Composition mode
Registered forwarding settings
Key Pair and Server Certificate registered in Certificate Settings in TCP/IP Settings in Network
Settings in System Settings (from the Additional Functions screen)
Initializing All Data/Settings
6-77
Remark
Before initiating the Initialize All Data/Settings mode,
make sure that the data you are erasing is completely
unnecessary. Note that Canon will not be liable for any
damages resulting from the loss of data.
If the optional Card Reader-C1 is attached to the
machine, and does not operate properly after
initializing the data, contact your local authorized
Canon dealer.
To prevent other users from accidentally erasing all the
data on the hard disk, it is recommended to register a
System Manager ID and System Password so that only
the System Manager can perform this procedure.
Confirm that there are no current jobs being processed
before using the Initialize All Data/Settings mode.
6
Security
Back up any necessary data before initializing the data
in the machine. You can back up the following data:
Address Book, Additional Functions settings,
Forwarding Settings, and User Inbox Document
Data (For information on exporting this data, see the
Remote UI Guide.)
License files for MEAP applications (For information
on downloading license files, see the MEAP SMS
Administrator Guide.)
User authentication information registered in the
Local Device Authentication System of SSO-H
(Single
Sign-On H) (For information on exporting
authentication information, see the MEAP SMS
Administrator Guide.)
Settings which can be sent using the Device
Information Delivery mode (Can only be backed up if
you have another iR machine with the Device
Information Delivery mode. It is not necessary to
back up this data if you want to use the data already
registered in the other iR machine. For more
information on the Device Information Delivery
mode, see "Specifying Device Information Delivery
Settings(p.6-53).")
Data saved from MEAP applications (Depending on
the MEAP application, you may be able to back up
this data. For more information, see the MEAP SMS
Administrator Guide.)
6-78
Initializing All Data/Settings
You cannot access the machine while the hard disk is
being initialized.
The Initialize All Data/Settings mode does not delete
any data the machine has stored on a server or
computer.
1. Press
→ [System Settings] → [Initialize All Data/Settings].
2. Press [Yes].
It may take more than 30 minutes to initialize the hard disk.
If there are any current jobs being processed, they will be cancelled, and then erased.
3. After the hard disk is initialized, the control panel power switch
automatically turns OFF and the main power switch of machine
automatically switches to OFF (" " side).
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Security
Initializing All Data/Settings
6-79
Setting the Display Method When Entering a Password
You can set whether to display asterisks when entering confidential information, such as a password.
Remark
When the information is being displayed as asterisks, a
screen prompting the user to re-enter the information
for confirmation purposes is displayed.
6
Security
1. Press
→ [System Settings] → [Use Asterisks to Enter Access No./
Passwords].
2. Select [On] or [Off].
Details of each item are shown below.
6-80
[On]:
When registering confidential
information, it will be
displayed as asterisks.
[Off]:
When registering confidential
information, it will be
displayed directly on the
screen.
Setting the Display Method When Entering a Password
Setting the Secure Watermark Mode
You can select whether to set the Secure Watermark function for each copy job, print job, and print
jobs from printer drivers, if performing such jobs with the Secure Watermark function always set. For
more information on the Secure Watermark function, see the Copying and Mail Box Guide.
Remark
Secure Watermark Mode is displayed only if the
optional Secure Watermark is activated.
6
Security
Setting the Secure Watermark Mode
6-81
Forced Secure Watermark
Forced Secure Watermark enables you to set the machine to always print the specified hidden
watermark on prints and copies.
Remark
The Forced Secure Watermark Mode can be set only if
the optional Secure Watermark is activated.
6
Security
1. Press
→ [System Settings] → [Secure Watermark Mode] → [Forced
Secure Watermark].
2. Press [Set] for the desired function.
3. Select the type of secure watermark to embed (Watermark, Date, Copy Set
Numbering, Serial Number, or ID/User Name).
●
If you select [Watermark]:
●
If you select [Watermark] → [Create]:
●
If you select [Date]:
●
If you select [Copy Set Numbering]:
●
If you select [Serial Number]:
●
If you select [ID/User Name]:
If you select [Watermark]:
6-82
Forced Secure Watermark
Select a preset watermark → press [Next].
6
Security
If you select [Watermark] → [Create]:
Press [Enter] → enter the desired text → press [OK] → [OK] → [Next].
If you have registered characters in Register Characters for Page No./Watermark in
Common Settings (from the Additional Functions screen), you can select the characters from
the list.
For instructions on entering characters, see "Basic Operations(p.3-1)."
If you select [Date]:
Forced Secure Watermark
6-83
Select the date format → press [Next].
6
Security
If you select [Copy Set Numbering]:
Enter the starting number using
If you select [Serial Number]:
6-84
Forced Secure Watermark
-
(numeric keys) → press [Next].
Press [Next].
6
on the control
If you select [ID/User Name]:
Press [Next].
The ID or User Name of the user printing the document is printed.
The watermark "COPY" is printed if a login service is not set.
Forced Secure Watermark
6-85
Security
The serial number that is displayed in the Job/Print Status Display Area when you press
panel is printed.
4. Select the background pattern → select the size of the text → press
[OK].
6
Security
To print pattern on the background of copy, select the background pattern from the
Background Pattern drop-down list.
You can select [Small] (36 pt.), [Medium] (54 pt.), or [Large] (72 pt.) for the size of the text.
To print the characters vertically across the page, press [Print Characters Vertically].
To use white letters on a coloured background, press [White Letters on Colored Backgnd].
6-86
Forced Secure Watermark
Printer Driver Secure Watermark
If you set the Printer Driver Secure Watermark mode, you can select whether to set the Secure
Watermark function for each job.
Remark
If both Forced Secure Watermark and Printer Driver
Secure Watermark are set at the same time, Forced
Secure Watermark is given priority.
6
Security
1. Press
→ [System Settings] → [Secure Watermark Mode] →
[Printer Driver Secure Watermark].
2. Press [Set] for the desired function.
3. Select the type of secure watermark to embed (Watermark, Date, Copy Set
Numbering, Serial Number, or ID/User Name).
●
If you select [Watermark]:
●
If you select [Watermark] → [Create]:
●
If you select [Date]:
●
If you select [Copy Set Numbering]:
●
If you select [Serial Number]:
●
If you select [ID/User Name]:
If you select [Watermark]:
Printer Driver Secure Watermark
6-87
Select a preset watermark → press [Next].
6
Security
If you select [Watermark] → [Create]:
Press [Enter] → enter the desired text → press [OK] → [OK] → [Next].
If you have registered characters in Register Characters for Page No./Watermark in
Common Settings (from the Additional Functions screen), you can select the characters from
the list.
For instructions on entering characters, see "Basic Operations(p.3-1)."
If you select [Date]:
6-88
Printer Driver Secure Watermark
Select the date format → press [Next].
6
Security
If you select [Copy Set Numbering]:
Enter the starting number using
-
(numeric keys) → press [Next].
If you select [Serial Number]:
Printer Driver Secure Watermark
6-89
Press [Next].
6
Security
The serial number that is displayed in the Job/Print Status Display Area when you press
panel is printed.
If you select [ID/User Name]:
Press [Next].
The ID or User Name of the user printing the document is printed.
The watermark "COPY" is printed if a login service is not set.
6-90
Printer Driver Secure Watermark
on the control
4. Select the background pattern → select the size of the text → press
[OK].
6
Security
To print pattern on the background of copy, select the background pattern from the
Background Pattern drop-down list.
You can select [Small] (36 pt.), [Medium] (54 pt.), or [Large] (72 pt.) for the size of the text.
To print the characters vertically across the page, press [Print Characters Vertically].
To use white letters on a coloured background, press [White Letters on Colored Backgnd].
Printer Driver Secure Watermark
6-91
Specifying Encrypted Secured Printing Settings
You can specify settings relating to encrypted secured printing.
Remark
Encrypted Print Settings can be set only if the
Encrypted Printing Software is activated.
6
Security
6-92
Specifying Encrypted Secured Printing Settings
Setting to Receive Only Encrypted Secured Print Jobs
You can set the machine to only receive encrypted secured print jobs from computers.
1. Press
→ [System Settings] → [Encrypted Print Settings] → [Only
Allow Encrypted Print Jobs].
6
Setting to Receive Only Encrypted Secured Print Jobs
Security
2. Select [On] or [Off] → press [OK].
6-93
Detecting and Installing Drivers that Support Functions
Specified on the Machine into Your Computer
From the machine, you can specify functions suitable for the fax board or printer kit installed in the
machine. From your computer, you can detect and install drivers that are compatible with the
specified functions.
Remark
The PDL Selection (PnP) function is displayed in the
following cases:
If the desired driver is not in your computer, detection
and installation cannot be performed.
When two or more types of PDL print functions are
enabled
6
Security
When one or more type of PDL print function is
enabled and an optional fax board is installed
1. Press
→ [System Settings] → [PDL Selection (PnP)].
2. Select the button for the function that is applicable to Plug and Play
settings → press [OK].
The displayed function buttons may differ, depending on the optional equipment that is
attached.
Changes are only effective after you restart the machine (the main power switch is turned OFF, and then
back ON). For instruction on restarting (turning the main power switch OFF and then ON) the machine, see
"Before You Start Using This Machine."
6-94
Detecting and Installing Drivers that Support Functions Specified on the Machine into Your
Computer
Specifying Settings for All User Inboxes
You can specify settings for the time until documents in all of the user inboxes are erased
automatically, as well as whether to print upon storing from the printer driver.
Remark
If these settings have been previously specified for
individual user inboxes, the settings set in [Settings for
All User Inboxes] are given priority, regardless of
password settings for each user inbox.
If settings for individual user inboxes are changed after
specifying settings in [Setting for All Use Inboxes], the
settings for each individual user inbox are given
priority.
6
Security
Specifying Settings for All User Inboxes
6-95
Setting the Time until Documents Are Automatically Erased
You can specify settings for the time until documents in all of the user inboxes are erased
automatically, as well as whether to print upon storing from the printer driver.
1. Press
→ [System Settings] → [Settings for All User Inboxes] →
[Time until Document Auto Erase].
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Security
2. Press [ ] or [ ] to set the time until documents are automatically
erased → press [OK].
6-96
Setting the Time until Documents Are Automatically Erased
Printing upon Storing from the Printer Driver
When storing documents from a computer into a user inbox, you can set whether to print the result of
the storing process. Select [On] to print the results.
1. Press
→ [System Settings] → [Settings for All User Inboxes] →
[Print Upon Storing From the Printer Driver].
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Security
2. Select [On] or [Off] → press [OK].
Printing upon Storing from the Printer Driver
6-97
Restricting Printer Jobs
You can specify whether to restrict printer jobs so that they can only be stored in user inboxes.
1. Press
6
→ [System Settings] → [Restrict Printer Jobs].
2. Select [On] or [Off] → press [OK].
Security
Details of each item are shown below.
6-98
[On]:
Restricts jobs from printer
drivers.
Jobs can only be stored in
user inboxes.
[Off]:
There are no restrictions for
jobs from printer drivers.
Jobs can be stored in user
inboxes and/or can be
printed.
Restricting Printer Jobs
Storing/Editing Irregular Paper Types
You can register up to 200 paper types with new names other than the default paper types registered
in the machine. You can register a paper type by editing the name after duplicating the closest paper
type from a registered paper type.
Remark
When printing the received document, paper types that
the user specifies are not available.
6
Security
Storing/Editing Irregular Paper Types
6-99
Storing Irregular Paper Types
1. Press
6
→ [System Settings] → [Paper Type Management Settings].
2. Select from the list a paper type that has closely resembling
characteristics to the paper type you are going to register → press
[Duplicate].
Security
6-100 Storing Irregular Paper Types
3. Enter a name → press [OK].
6
If the name is the same as the duplicated paper type.
If the name is left blank.
Storing Irregular Paper Types 6-101
Security
The paper type name cannot be registered in the following cases:
Editing Irregular Paper Types
1. Press
→ [System Settings] → [Paper Type Management Settings].
2. Select a paper type that you have registered from the list → press
[Details/Edit].
6
Security
6-102 Editing Irregular Paper Types
3. Press [Change].
6
The names of the paper types registered by default cannot be changed.
You can only edit the contents for <Name>. Detailed information for <Category>, <Basis Weight>,
<Finish>, <Type>, <Creep (Displacement) Correct.>, and <Color> are displayed.
4. Enter the name → press [OK].
Editing Irregular Paper Types 6-103
Security
If you change the name of irregular paper types that are currently loaded in a paper source, you must
re-register the paper type for paper drawers, stack bypass, and paper decks. For more information on
registering the paper type in a paper source, see "Additional Functions(p.5-1)."
Erasing Irregular Paper Types
1. Press
→ [System Settings] → [Paper Type Management Settings].
2. Select a paper type that you have registered from the list → press
[Erase].
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Security
Confirm the contents to be erased.
3. Press [Yes].
6-104 Erasing Irregular Paper Types
Canon
Canon Inc.
30-2, Shimomaruko 3-chome,
Ohta-ku, Tokyo 146-8501, Japan
Europe, Africa and Middle East
Canon Europa N.V.
P.O. Box 2262,
1180 EG Amstelveen, Netherlands
Specifications subject to change without notice.
© Canon Europa N.V. 2008
Canon Middle East FZ-LLC
P.O. Box 27616
Dubai
United Arab Emirates
email: info@canon-me.com