10-0048 (Request for Bid package)

10-0048 (Request for Bid package)
VENDOR NET TRANSMISSION COVER LETTER
DATE:
March 3, 2010
When using Vendor Net, you may submit your bid through one of the following options: U.S. mail, handdelivery, fax or e-mail. Refer to “SUBMITTAL INSTRUCTIONS”. Regardless of the option used, your bid
must be received and time stamped in by Purchasing Services, 21 N Park St, Suite 6101, Madison, WI
53715-1218, prior to 2:00 PM on the bid due date to be considered on time. Bids not so stamped shall be
considered late. Late bids shall be rejected.
If you have any questions concerning these instructions, please contact the University of WisconsinMadison Purchasing Services (Bid Processing) at (608) 262-6121.
PURCHASING SERVICES
University of Wisconsin-Madison  21 N Park St, Suite 6101 Madison, WI 53715-1218
608/262-6121  (Fax) 608/262-4467  www.bussvc.wisc.edu  [email protected]
RETURN TO: University of Wisconsin-Madison
Purchasing Services
21 N Park St, Suite 6101
Madison, WI 53715-1218
Refer to Section 1 titled “SUBMITTAL INSTRUCTIONS”.
REQUEST FOR BID
All correspondence must reference the bid number.
THIS IS NOT AN ORDER
Unless otherwise noted, public openings will be on the date
and time specified. Award(s), if any, will be made as soon
thereafter as possible.
The bid abstract will be on file and is open to public inspection
only after award determination has been made.
OFFICIAL SEALED
BID NUMBER: 10-0048
AGENT: Vint Quamme at (608) 262-1147
ISSUE DATE:
03/03/10
FAX NUMBER: (608) 262-4467
DUE DATE:
03/25/10
2:00 PM CDT
_________________________________________________
Bid prices and terms shall be firm for a minimum of sixty (60)
days from the date of bid opening, unless otherwise specified
in this Request for Bid or negotiated by the UW-Madison
Purchasing Services.
E MAIL: [email protected]
If NO BID (check here)
and return.
DESCRIPTION
The University of Wisconsin-Madison Purchasing Services Department (Purchasing) requests bids for
HELIUM LIQUEFIER AND ROTARY SCREW COMPRESSOR
in accordance with the attached in this order: Special Conditions of Bid, Bidder Response Sheet,
Specifications, Itemized Bid List, Client Reference List, Bidder Information Sheet, Supplier Diversity,
Minority Business Enterprise (MBE) Program Commitment, Standard Terms and Conditions, Applicable
Federal Rules and Certification of Site Visit Form.
Questions regarding this bid will be answered by the following:
ADMINISTRATIVE: Vint Quamme at (608) 262-1147 [email protected]
TECHNICAL: Ed Drier at (608) 263-5473 [email protected] OR
Gabe Bernhardt at (608) 890-0280 [email protected]
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the
UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that
we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in
restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that
this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has
not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statem ent is accurate
under penalty of perjury.
COMPANY NAME: _________________________________________________________________________________________________
SIGNATURE: _____________________________________________________________________________DATE ____________________
TYPE OR PRINT NAME: _____________________________________________________________________________________________
TITLE: _______________________________________________________ TELEPHONE NUMBER: (_______) _____________________
FEIN NUMBER: _________________________________
FAX NUMBER:
(_______) _____________________
EMAIL ADDRESS: __________________________________________________________________________________________________
UNIVERSITY OF WISCONSIN
BID NO.: 10-0048
TABLE OF CONTENTS
SECTION #1: SUBMITTAL INSTRUCTIONS
PAGE
1-2
SECTION #2: GENERAL INFORMATION
2.1 Purpose
2.2 Definitions
2.3 Affirmative Action
2.4 Wisconsin Sales and Use Tax Registration
2.5 VendorNet
2.6 Campus Delivery Requirements
2.7 Parking
2.8 Smoke-Free Environment
2.9 Promotional Materials/Endorsements
2.10 Energy Star
3-5
SECTION #3: RFB PROCESS INSTRUCTIONS
3.1 Clarifications and/or Revisions through Designated Contact
3.2 Site Visit
3.3 Conflict of Interest
3.4 Reasonable Accommodations
3.5 Method of Bid
3.6 Method of Award
3.7 Acceptance and Testing
3.8 Minority Business Enterprise (MBE) Preference
6-7
SECTION #4: BIDDER QUALIFICATIONS
4.1 Bidder Contact Information
4.2 Bidder Experience
4.3 Authorization
4.4 Client List/References
4.5 Fair Price Analysis
8
SECTION #5: PERFORMANCE AND CONTRACT REQUIREMENTS
5.1 F.O.B. Destination, Freight Prepaid and Allowed -AND5.1 On Site Service
5.2 Timeliness of Delivery
5.3 Invoice Payment
5.4 Shipments, Duplicates and Overshipments
5.5 Insurance
9-10
SECTION #6: SPECIFICATIONS
6.2 Warranty
6.3 Maintenance and Repair
6.9 Subcontracting
6.10 Employee Identification
6.11 Training
6.12 Environmentally Friendly (“Green”) Product
11-12
ATTACHMENT A BIDDER RESPONSE SHEET
ATTACHMENT B SPECIFICATIONS
ATTACHMENT C ITEMIZED BID LIST
ATTACHMENT D CLIENT REFERENCE LIST
ATTACHMENT E BIDDER INFORMATION SHEET
ATTACHMENT F SUPPLIER DIVERSITY, MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM COMMITMENT
ATTACHMENT G STANDARD TERMS AND CONDITIONS
ATTACHMENT H APPLICABLE FEDERAL RULES
ATTACHMENT I CERTIFICATION OF SITE VISIT FORM
13-15
16
17-18
19
20
21
22-25
26-29
30
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 1 OF 30
INTRODUCTION
SECTION #1: SUBMITTAL INSTRUCTIONS
A completed and signed bid response must be received and date/time stamped in by UW-Madison Purchasing
Services prior to 2:00 p.m. CDT on the stated bid due date to be considered. Bids not so date/time stamped shall
be considered late. Late bids shall be rejected. You have been supplied with a pre-addressed return label.
Please fill in your vendor name and address on the return label to help us identify this bid response. Please use
one of the options below for return of your bid.
MAILING:
Original and one (1) copy of mailed bids must be received and date/time stamped at Purchasing Services, 21 N.
Park Street, Suite 6101, Madison, WI 53715-1218, prior to 2:00 p.m. CDT on the stated bid due date.
HAND DELIVERY:
Original and one (1) copy of hand-delivered bids may be delivered by vendor or third-party/courier service. Bids
must be received and date/time stamped at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI
53715-1218, prior to 2:00 p.m. CDT on the stated bid due date.
FAXING:
Faxed bids: A complete copy of the entire response must be completely transmitted and received and
date/time stamped at Purchasing Services prior to 2:00 p.m. CDT on the stated bid due date.
FAX: (608) 262-4467 (AVAILABLE 24 HOURS A DAY).
E-MAILING:
E-mailed bids: A complete copy of the entire response must be received and be available for printing or
processing prior to 2:00 p.m. CDT on the stated bid due date via e-mail to: [email protected] Submitting
a bid to any other e-mail address than [email protected] does not constitute receipt of a valid bid by
Purchasing Services.
Proof of transmission doesn't constitute proof of receipt. In addition, the REQUEST FOR BID form (cover page)
must be signed and returned via mail or fax (608-262-4467) within one (1) business day after the bid due date.
RETURN ADDRESS LABEL:

OFFICIAL SEALED
NUMBER: 10-0048
DUE DATE: 03/25/10
TIME: 2:00 PM CDT
INSERT
VENDOR NAME HERE: ______________________________________
ADDRESS: ________________________________________________
________________________________________________
________________________________________________
UNIVERSITY OF WISCONSIN-MADISON
PURCHASING SERVICES
21 N PARK ST, SUITE 6101
MADISON, WI 53715-1218
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
1.1
BID NO.: 10-0048
PAGE 2 OF 30
BID RESPONSE REQUIREMENTS:
In order for your bid to be considered, the following forms/information must be completed and submitted as
part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify
your bid.
1.
2.
Request for Bid Form
Bidder Response Sheet (including attachments as requested on Bidder Response Sheet)
(Attachment A)
3. Specifications, descriptive brochure and detail for the item(s) bid (Section 6) (Attachment B)
4. Itemized Bid List (Attachment C)
5. Client Reference List (Attachment D)
6. Bidder Information Sheet (Attachment E)
7. Supplier Diversity, Minority Business Enterprise (MBE) Program Commitment (Attachment F)
8. Standard Terms and Conditions (Attachment G)
9. Applicable Federal Rules (Attachment H)
10. Certification of Site Visit form (Attachment I)
1.2
PLEASE SEND TWO (2) COMPLETE SETS OF YOUR BID (If faxing or e-mailing your bid, one copy is
sufficient – do not submit twice).
RETAIN A COPY OF YOUR BID RESPONSE FOR YOUR FILES
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 3 OF 30
SECTION #2: GENERAL INFORMATION
2.1
Purpose:
The University of Wisconsin-Madison, hereinafter referred to as the "University", through its Purchasing
Services Department, hereinafter referred to as "Purchasing," on behalf of the UW Madison School of
Engineering, hereinafter referred to as " Engineering," requests bids for the purchase of Helium Liquefier and
Rotary Screw Compressor.
Scope:
The University intends to buy one (1) Helium Liquefier and one (1) Rotary Screw Compressor as a result of this
request for bid process. The University does not guarantee to purchase any specific quantity or dollar amount.
The UW Madison Department of Engineering has been operating a Helium Liquefier program on the UW
Madison campus for more than 33 years and continues to do that to provide on campus users Liquefied Helium
for ongoing research efforts. Liquefied Helium is used as a cooling element for many of the large magnets used
for NMR and MRI machines along with other equipment needing this type of super cooling product.
The Department of Engineering has determined that it is extremely expensive to purchase Liquefied Helium
from private firms and have it delivered to the campus or directly to users of the product. The expense comes in
three ways. First, Helium as a commodity has become extremely expensive with price increases of close to 100
% over the past year. This is based on increased usages by research organizations, commercial concerns
(balloons) and overall general industrial and scientific operations. Along with this increased demand comes an
increasing difficulty of getting the product to the United States as some of the sources of Helium are in parts of
the world that are not always willing to provide products and services to US firms. A second cause for the
extreme increase in price for liquid Helium is the cost of transporting the product by truck to the campus with the
increase in fuel prices that has occurred over the past few years. Finally, liquid Helium is highly unstable and
evaporates in transit so there is always a loss of product as it is moved to its destination causing providers to
factor that loss into their price for product.
As a result, UW Madison has been working at placing a reclamation system in place to retrieve Helium gas as it
comes out of equipment and machines that it has been cooling in a liquefied form. The Helium gas is
transferred or piped to holding gas bags where it is then re-liquefied for use again. This process saves the UW
its expense of buying liquefied product at all and allows the UW to purchase less gaseous Helium as well.
As a part of this process, UW Madison Department of Engineering intends to purchase new Helium Liquefier
equipment to include a Component System Liquefier and a Rotary Screw Compressor along with all
connections and tubing that will be needed to connect the equipment to existing gas bags, utilities and
compressor in place. The UW currently owns a Linde Cryogenics Rotary Screw Compressor that is used on a
daily basis. It is the intention of the UW to purchase an identical Compressor to act as a back up or compressor
that can be used in conjunction with the existing compressor to allow for high production services as needed.
The existing Linde Cryogenics Liquefier is supported by a large quantity of inventoried parts that are used for
ongoing repair and maintenance as needed. It is the intention of the UW to use the existing Liquefier as a “parts
source” for any repairs or maintenance needed on the new Liquefier once it has been purchased. The existing
Compressor and Liquefier have a significant value and the UW will not consider bids for alternate equipment
where this value is not taken into consideration.
Conditions of bid which include the word “must” or “shall” describe a mandatory requirement. All specifications
are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a
given specification, condition of bid or provide a specific item/service on the Itemized Bid List, Purchasing
reserves the right to delete that specification, condition of bid or item without having to complete the bid process
again. FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. This
contract bid document and the awarded bidder’s (Contractor’s) response information shall become the
Contract.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 4 OF 30
See SPECIFICATIONS and/or ITEMIZED BID LIST for the minimum acceptable specifications for items/services
desired. If you are bidding an alternate item, please provide complete specifications, documents and materials
showing performance features and details for the items/services you propose to furnish for the items being bid.
For alternate items being bid, the Bidder must clearly identify by manufacturer’s name, catalog and model
number. See “Standard Terms and Conditions,” items 1, 2, 3, and 5.1.
Revisions to this bid may be made only by an official written amendment issued by Purchasing.
2.2
Definitions:
The following definitions are used throughout the Special Conditions of Bid:
Agent means UW Madison Purchasing Agent responsible for this Request for Bid. Full contact information
can be found in Section 3.1.
Bidder means a firm submitting a bid in response to this Request for Bid
Contractor means successful Bidder awarded the bid.
Department means UW-Madison School of Engineering.
MBE means Minority Business Enterprise.
RFB means Request for Bid.
State means State of Wisconsin.
University means University of Wisconsin-Madison.
2.3
Affirmative Action:
As a State agency, the University requires contractors issued any purchase order exceeding $25,000.00 to
provide an Affirmative Action Plan. Failure to comply appropriately with these requirements may lead to your
company being banned from doing business with any agency of the State of Wisconsin. Additionally,
failure to comply with this requirement may result in termination of this contract and withholding of payment. On
the Bidder Response Sheet please provide the requested information.
For additional information see section 17.0 of the Standard Terms and Conditions
(http://www.bussvc.wisc.edu/purch/stdterms1.html). Some exceptions may apply. FAQ info is available at:
http://www.bussvc.wisc.edu/purch/VendorInfo/AffAction/AffirActionInfo.html. Instructions for completing a plan
are available upon request.
2.4
Wisconsin Sales and Use Tax Registration:
No award can be made to a vendor who is not in compliance with Sec. 77.66 of the Wisconsin State Statutes
(vendornet.state.wi.us/vendornet/wocc/certtax.asp) relating to sales and use tax certification.
If you have not established a certification for Collection of Sale and Use Tax status with the Wisconsin
Department of Revenue, the University and any other state agency can not issue any purchase orders to your
firm. For additional information see http://www.dor.state.wi.us/html/vendlaw.html
2.5
VendorNet:
The State of Wisconsin has implemented a web-based registration system called “VendorNet” to enable
registered vendors to receive notice of all Official Sealed Bids/Request for Proposals (over $25,000.00) as
solicited by all state agencies.
To obtain information on the state’s bidder registration, please visit the VendorNet Web site at
http://vendornet.state.wi.us or call the VendorNet Information Center (1-800-482-7813). In the Madison area,
please call 264-7898.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
2.6
BID NO.: 10-0048
PAGE 5 OF 30
Campus Delivery Requirements:
2.6.1 Delivery of orders shall be made to University departments five days per week, Monday through Friday,
during normal University business hours.
2.6.2 The University of Wisconsin-Madison no longer permits access to trucks over 30 ft. in length on several
designated streets on this campus. The exceptions are trucks necessary for the delivery or pick up of
perishable commodities, private construction vehicles, vehicles carrying radioactive materials, and campus
service vehicles. For specific policy language, a campus map and restrictions, see the University
Transportation Services website at http://www2.fpm.wisc.edu/trans/policy_large_truck.asp
2.7
Parking:
University parking is very limited. Each Contractor and/or Contractor employee(s) shall make their own
arrangements for parking through UW Transportation Services at 610 N. Walnut Street, WARF Building Room
#120, Madison, WI 53726 (608) 263-6667. No additional Contractor costs will be allowed for parking fees or
violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed
and/or towed.
2.8
Smoke-Free Environment:
All University buildings are smoke-free buildings.
2.9
Promotional Materials/Endorsements:
Contractor agrees that they will not use any promotional or marketing material which states expressly or implies
that the University endorses either the Contractor or any party related to the Contractor or this Contract.
2.10
Energy Star:
The State encourages the use of equipment which meets the Environmental Protection Agency (EPA) Energy
Star™ requirements. The Energy Star Program is a voluntary contract between an Original Equipment
Manufacturer (OEM) and the EPA. It is not mandatory that every device offered under this bid meet Energy
Star requirements but the bulk of the product line should be energy efficient. Bidder should identify those items
which meet the Energy Star requirements on the Bidder Response Sheet.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 3 OF 30
SECTION #3: RFB PROCESS INSTRUCTIONS
3.1
Clarifications and/or Revisions through Designated Contact:
All communications and/or questions in regard to this request should be in writing and bidders are encouraged
to FAX or e-mail written questions to the Agent. Verbal questions, when permitted, must be directed to the
Agent.
If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this
RFB, they have five (5) business days after the bid issue date and time to notify, in writing, the Agent at the
address shown below of such error and request modification or clarification of the RFB document. All written
questions will be responded to in writing and provided to all bidders.
Vint Quamme
UW Purchasing
21 N Park St, Suite 6101
Madison, WI 53715-1218
E-mail: [email protected]
If a Bidder fails to notify the Purchasing Office of an error in the RFB document which is known to the Bidder, or
which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the
Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation
time by reason of the error or its later correction.
In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of
this RFB, amendments and revisions will be provided to all recipients of this initial RFB.
3.2
Site Visit:
Bidder should visit the job site prior to submitting a bid to assure themselves and the University that they fully
understand all requirements of the project. No additional charges shall be allowed by the Contractor for lack of
information or misunderstanding information if the Bidder does not attend the vendor conference or site visit.
Contact Gabe Bernhardt at (608) 890-0280 and arrange a visit to the job site.
3.3
Conflict of Interest:
By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that
interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and
another person or firm that constitutes a Conflict of Interest.
3.4
Reasonable Accommodations:
University will provide reasonable accommodations, including the provision of informational material in an
alternative format, for qualified individuals with disabilities upon request. If you think you need alternative
accommodations for your site visit, contact Vint Quamme at (608) 262-1147.
3.5
Method of Bid:
Bidder must submit a net unit price and extended net total for each item and a total price by lot as
designated. Prices listed should be in US dollars unless otherwise indicated.
-ANDCustom charges/fees should not be included in the bid price. The University will be responsible for obtaining
custom charges/fees and will determine the customs broker to be used for entry into the United States. Failure
to eliminate these costs from your bid may result in disqualification of your bid. . If these charges are identified
in your bid, they will be deducted from your total bid price for award consideration. Custom charges will not be
paid under any circumstances.
An additional price column is provided for each item identified as part of a lot. In this column, bidders must bid
their net unit price per item based on a line item award rather than a lot total award if these prices would be
different based on the different types of award.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
3.6
BID NO.: 10-0048
PAGE 7 OF 30
Method of Award:
Award(s) shall be made on the basis of the lowest net lot total(s) for items 1-9. Item 10 “Field Service” will
not be considered in the award but must be bid, which is judged to be in the best interest of the University.
Bids that state the University shall guarantee orders of a specific quantity or dollar amount will be disqualified.
The University will obtain an estimate from the University’s contracted customs broker for duty fees, port of entry
documentation fees, customs clearance charge, tax, etc. and add these additional costs to all applicable bids
and used in the evaluation for award.
3.7
Acceptance and Testing
Acceptance testing will occur within 30 days after the equipment has been installed and commissioned.
Acceptance testing will be performed by the University and will consist of verification of the specifications and
performance requirements.
If the equipment does not meet specification or performance requirements, the contractor will have 30 days to
meet requirements. If after this time period the equipment still does not meet specifications or performance
requirements, the contractor agrees to remove the equipment and return any payments that may have been
made.
Ed Dreier, or his designee, is the only authorized person who can sign an acceptance form. The warranty
period will begin following the successful acceptance testing.
3.8
Minority Business Enterprise (MBE) Preference:
Bids meeting mandatory requirements will be reviewed and considered against the stated terms, conditions and
specifications of bid. Bids from Wisconsin certified Minority Business Enterprises may have their prices and
discounts weighted by a factor of 1.00 to 1.05 to provide up to a five percent (5%) preference to MBE firms.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 8 OF 30
SECTION #4: BIDDER QUALIFICATIONS
4.1
Bidder Contact Information:
Bidder must designate a person(s) to provide information on: Minority Business, Affirmative Action and Sales
Representative. (See Attachment A – Bidder Response Sheet)
4.2
Bidder Experience:
Bidder (company or its principals) must be in the business of providing Gas Liquefying and Gas Compressor
equipment item/service and must have done so for the past three (3) years.
4.3
Authorization:
Bidder must be an original manufacturer, authorized distributor, or dealer authorized by manufacturer with service
and repair capabilities for the item. On Bidder Response Sheet identify account number with manufacturer, as
applicable.
4.4
Client List/References:
Bidder must supply with their bid a client list of three (3) firms to which similar items/services have been provided
during the past three (3) years to a comparable sized institution or company (see Attachment D). If contacted,
information received from those clients will be used to determine whether bidder can reasonably meet contract
requirements and specifications. Client references may be used in the award consideration.
4.5
Fair Price Analysis:
Purchases made under this contract may require further fair price analysis if only one bidder responds. Bidders
should identify on the Bidder Response Sheet the type of documentation they will provide (i.e. published price list,
list of previous buyers, etc.) to allow the University to complete this analysis. If necessary for the award of the
Contract, the awarded contractor will be required to provide this documentation prior to the order being issued.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 9 OF 30
SECTION #5: PERFORMANCE AND CONTRACT REQUIREMENTS
5.1
F.O.B. Destination, Freight Prepaid and Allowed: (vendor responsible for freight costs with ownership
changing at UW delivery location).
Delivery will be made by common carrier or Contractor’s truck, with unloading to be performed by the
carrier/contractor and carton(s) transported to the interior/ground floor or inside dock at 1415 Engineering Drive,
Madison, WI. Bid prices must include all packing, freight, insurance charges and installation/operation manuals.
If bidding other than F.O.B. Destination, as stated, F.O.B. point and shipping charges must be identified on the
Itemized Bid List. This cost will be added to the bid total for determining the award.
Delivered Duty Unpaid (DDU). Bidders must include costs from bidders door to port of destination and local
delivery charges. The University will be responsible for all United States duty fees, port of entry documentation
fees, custom clearance, tax, etc., if applicable.
Please indicate on the Bidder Response Sheet the Country of Origin and Shipping Point.
NOTE: As necessary, awarded Contractor must use the University's contracted customs broker, to be
identified on the purchase order.
Custom duty costs and forms (if applicable) will be handled by the University through the University’s contracted
customs broker. (See Method of Award, Custom Duty Costs.)
Failure to bid FOB DESTINATION, FREIGHT PREPAID AND ALLOWED in bid price or discount may disqualify
your bid.
-AND5.1
On Site Service:
In carrying out the scope of this Contract, the Contractor may be required to perform services on University
property. Bidders cost must include all transportation and insurance charges.
The contractor is required to maintain insurance in compliance with “Standard Terms and Conditions 22.0
Insurance” and Section 5.5 below.
5.2
Timeliness of Delivery:
Delivery is desired as soon as possible after receipt of an order. Please state on the Bidder Response Sheet
when delivery can be made. Timeliness of delivery may be used in evaluation for bid award.
5.3
Invoice Payment:
Payment will not be made until the item/service is determined to meet all specifications and has been accepted
by the University of Wisconsin-Madison.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 10 OF 30
5.4
Shipments, Duplicates and Overshipments:
Upon notification by the University of a duplicated order or overshipment, the items identified must be removed
at the contractor's expense. If the duplicated or overshipment items are not removed within 30 days of written
notification, the University reserves the right to dispose of them as its own property and shall not be held liable
for any cost for the items.
5.5
Insurance:
The Contractor shall maintain insurance levels as required in STANDARD TERMS AND CONDITIONS,
SECTION 22.0. A certificate of insurance must be provided upon request and provided on an annual basis.
If a certificate is required, the Contractor shall have added “The Board of Regents of the University of
Wisconsin System, its officers, employees and agents” as an additional insured under the commercial
general, automobile and Contractor’s liability policies on any insurance certificate provided.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 11 OF 30
SECTION #6 SPECIFICATIONS
SPECIFICATIONS OF ITEMS TO BE PROVIDED: (see Attachment B)
See SPECIFICATIONS and/or ITEMIZED BID LIST for the minimum acceptable specifications for items/services
desired.
Failure to provide product specifications and information for item(s) bid may disqualify your bid. The University will be
the sole judge of equivalent acceptability between bidders responses.
UW Specifications may not be revised without an official written amendment issued by Purchasing.
6.1
Specific manufacturer(s) and/or catalog/model/stock numbers are provided to establish the design, type of
construction, quality, functional capability and performance level desired. The bidder may offer an alternate item
believed to be an equal. Any alternate item bid must be clearly identified by manufacturer, catalog, model or
stock number. Adequate detailed specifications (including brochures, operating manuals, maintenance
manuals or other written materials) of any alternate item offered must be included with your bid to establish
equivalency.
6.2
Warranty:
6.2.1
Contractor must honor, at a minimum, the manufacturer's standard warranty on items and/or parts
purchased under this contract. Bidder should indicate warranty term on Bidder Response Sheet and
enclose standard warranty documents with your bid. The warranty period will begin after the Testing
and Acceptance process has been completed.
6.3
6.2.2
Contractor is requested to provide a copy of maintenance contracts and quote on maintenance
available after expiration of the warranty term. Please include terms, which components shall be
covered and annual cost on the Itemized Bid List or on attachments to the bid response as necessary.
6.2.3
Contractor must use only manufacturer trained technicians for this contract. They must be trained and
have experience with products bid including each service technician who would service the items bid.
6.2.4
Personnel of the contractor must be trained and have a minimum of five (5) years experience with
products bid for each service technician who would service the item bid.
Maintenance and Repair:
6.3.1
Contractor must perform all maintenance on site unless University grants permission to remove
equipment from site.
6.3.2
For all inventoried parts, Contractors must have access to replacement parts within three (3) days to
service all machines identified under this bid.
6.3.3
Service calls received in the a.m. must be acknowledged in p.m. of the same day and/or p.m. must be
acknowledged by noon the following work day and machine must be serviced within 72 hours of initial
call. The service representative shall leave the ordering department a copy of a dated written report
indicating the service performed. This report must be signed by the University employee in charge of
the machine.
6.3.4
Contractor must complete all maintenance or repair services within three (3) days of the initial call. If
Contractor cannot complete all services within this time, the contractor must provide a progress report
of the repair to the department. The service representative shall leave with the ordering department a
copy of a dated written report indicating the service performed. This report must be signed by the
University employee in charge of the machine.
6.3.5
Contractor shall provide unlimited call-back maintenance service during normal business hours.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 12 OF 30
6.4
Contractor must be able to provide maintenance inspections upon request. Contractor must coordinate and
schedule dates and times with the University contact person and will be paid at similar rates as those used for
the Commissioning Estimates in the Itemized Bid List.
6.5
Bid must include labor and travel time during stated service hours. University service hours shall be defined as
7:45 a.m. to 5:00 p.m., Monday through Friday, excluding holidays. Bidders must identify if travel time charge
per hour is the same as labor time per hour and if all employees will be charged at the same rate.
6.6
Bid should include labor and travel time during stated emergency hours to the department. Emergency Service
hours shall be defined 5:00 p.m. and 7:45 a.m.
6.7
Purchasing shall have the option to contract with another vendor to repair or service machines if Contractor is
unable to repair equipment for any reason or make necessary repairs on a timely basis.
6.8
In the event of a major catastrophic emergency, Contractor must be able to provide the University with
items/services on this bid.
6.9
Subcontracting:
6.9.1
Any Contract resulting from this proposal shall not be, in whole or in part, subcontracted, assigned, or
otherwise transferred to any Subcontractor without prior written approval by Purchasing. Upon request
Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and
signed W-9 form.
6.9.2
The Contractor shall be directly responsible for any subcontractor's performance and work quality
when used by the Contractor to carry out the scope of the job. University reserves the right to assess
Contractor Liquidated Damages in excess of the contract amount for Subcontractor’s failure to perform
or inability to complete required project milestones.
6.9.3
Subcontractors must abide by all terms and conditions under this Contract.
6.9.4
If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables,
and project milestones prior to commencing work.
6.10
Employee Identification:
All Contractor’s employees, while working on University property, must wear a clearly displayed photo
identification badge or uniform showing name of employee and/or company represented. Any identification
must be provided by the Contractor at the Contractor’s cost. Badges must be available but will not be required
to be worn when protective clothing and respiratory protection is required.
6.11
Training
Contractor will be required to provide training to College of Engineering Staff regarding the use and operation of
the equipment, particularly any computer or processor related functions. For the purpose of this bid,
Contractors should assume 1 day of training (as negotiated) with Contractor Staff available and knowledgeable
in all of the operational components of the equipment being bid.
6.12
Environmentally Friendly (“Green”) Product:
Contractors are encouraged to identify products that are made of recycled products, that use environmentally
friendly production methods, or that can be recycled at the end of their service life. The UW will make every
effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding
available.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 13 OF 30
ATTACHMENT A: BIDDER RESPONSE SHEET
NOTE: This form must be returned with your bid response. Numbers identified correspond to those Sections shown
in the SPECIAL CONDITIONS OF BID. Bidder may attach additional relevant information to their bid response; identify
sections to which information applies.
==========================================================================================
Terms and Conditions
A contract will be awarded based on the criteria established in this bid. The Specifications, Special and Standard Terms
and Conditions, Attachments to the bid document, Bidder response and any UW Madison Purchase Order will become
the Contract between the University and the Contractor. Bidder must accept these Specifications, Special and
Standard Terms and Conditions or submit detailed and defined exceptions along with proposed alternative or additional
language for each exception.
Submitting a standard Bidder Contract as a complete substitute or alternative for the language in this solicitation will not
be accepted and may result in rejection of the vendor’s bid.
The University reserves the right to negotiate contractual terms and conditions or reject the Bidder’s response and
proceed to the next qualified bidder.
==========================================================================================
YES NO
1.1
Have you completed and returned all forms required?
1.2
Have you included two (2) complete sets of your bid?
(only one (1) copy required if faxing or e-mailing)
2.10
Which of your items meet the Energy Star requirements?
_______________________________________________________
_______________________________________________________
_______________________________________________________
3.2
Have you made a Site Visit?
4.1
Bidder must designate a person(s) to provide information on: Minority Business,
Affirmative Action and Sales Representative.
MINORITY BUSINESS
Contact Name: _______________________
PHONE: ____________________________
FAX: _______________________________
E-MAIL:_____________________________
AFFIRMATIVE ACTION
Contact Name: _______________________
Address: ____________________________
__________________________________
__________________________________
PHONE: ____________________________
SALES REPRESENTATIVE:
Name: ___________________________________________
Phone: ___________________ Fax: __________________
EMAIL: ________________________________________________________
WEBSITE: _____________________________________________________
4.2
Are you in the business of providing Gas Liquefier and Rotary Screw Compressor equipment
items/services and has your company or its principals done so for the past three (3) years?
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 14 OF 30
YES
4.3
Are you an original manufacturer, authorized distributor, or dealer authorized by
manufacturer with service and repair capabilities for the item?
(Identify account number with manufacturer, as applicable.)
Identify Account # ___________________________
4.4
Have you provided a client list?
4.5
What type of documentation (i.e. published price list, list of previous buyers, etc.) will you
provide to assist the University in its fair price analysis in the event there is only one bidder
responding to the bid?
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
5.1
Are you bidding all prices F.O.B. Destination, Freight Prepaid and Allowed?
(Be sure to read Section 5.1 carefully)
Country of Origin ___________________________________________
Shipping Point ____________________________________________
-AND5.1
Are you bidding all prices On Site Service? (Be sure to read Section 5.1 carefully)
5.2
Please state delivery time ____ days After Receipt of Order (ARO).
5.4
Do you agree to terms regarding duplicates and overshipments?
5.5
Will you provide insurance certificate(s) indicating coverage and agree to maintain
coverage as required in 5.5 and will you add the following language to the
insurance certificate?:
“The Board of Regents of the University of Wisconsin System, its officers, employees and
agents” are added as an additional insured under the commercial general, automobile and
Contractor’s liability policies”.
6.2.1 Will you honor manufacturer standard warranty?
If YES, have you enclosed standard warranty documents?
Warranty term: __________________
6.2.2 Have you included the maintenance information and a sample maintenance contract form?
6.2.3 Will you use only manufacturer-trained personnel for this contract?
# of years experience? ___________
6.3.1 Will you perform all maintenance or repair on site?
6.3.2 Will you have access to replacement parts within three (3) days to service all
machines listed?
6.3.3 Will you service machine within 72 hours of initial call?
NO
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 15 OF 30
YES
NO
6.3.4 Will you provide all services within three (3) days of the initial call or provide a copy
of a progress report of the status?
If unable to complete all services within three (3) days of the initial call, will you provide
a copy of a progress report to the department?
6.3.5 Will you provide unlimited call-back maintenance service during normal business hours?
6.4
Will you provide a minimum of two (2) maintenance inspections per year?
6.5
Will you provide service during the hours of 7:45 a.m. to 5:00 p.m.
Monday through Friday, excluding holidays as normal business hours?
6.6
Will you provide Emergency service?
6.8
Are you able to provide the University with items/services on this bid in the event of a
major catastrophic emergency?
6.9
Do you agree to subcontracting terms and conditions?
6.10
Will you agree to have all employees wear appropriate identification?
6.11
Do you agree to the terms regarding Training as identified in the bid?
6.12
Have you identified products that are made of recycled products that use environmentally
friendly production methods, or that can be recycled at the end of their service life?
The Bidder certifies by submission of the bid that neither it nor its principals is presently suspended or declared
ineligible from participation in this transaction by any Federal Department or Agency. ___________ (Initial)
I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing
information may disqualify the bid.
__________________________________________
Company Name (print or type)
______________________________________________
Bidder's name & title (print or type)
__________________________________________
Bidder's Signature
______________________________________________
Date
__________________________________________
E-mail address
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 16 OF 30
ATTACHMENT B: SPECIFICATIONS FOR HELIUM LIQUEFIER AND ROTARY SCREW COMPRESSOR
SCOPE: The UW Madison Department of Engineering currently has Linde Cryogenics equipment in place at the
Helium Liquefier location at 1415 Engineering Drive, Madison, WI. Any equipment bid under this bid process must be
fully compatible with interchangeable parts with the existing equipment - Linde Cryogenics Model 1610 Helium
Liquefier.
The following specifications represent minimum acceptable requirement. For any No Response, the bidder must
provide an explanation and any documentation, brochures or specification sheets indicating how this difference in
specification would affect the performance of the product being bid. The University shall be the sole judge of
acceptability.
Any award made under this bid will be contingent on the successful negotiation of any terms or conditions submitted by
the bidder. Bidder who submits their terms and conditions as a complete replacement of the bid terms and conditions
will not be considered for award.
ATTACHMENT OF BIDDER’S TERMS AND CONDITIONS IS NOT ACCEPTABLE.
MEET
SPECIFICATIONS
A.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
General Requirements
Linde Cryogenics Model 1610 Helium Liquefier with main heat exchanger redesign, or
equal.
Model
2
RS (Rotary screw) compressor compatible with the liquefier bid above.
Data acquisition system compatible with 1 and 2 above. To include:
 Laptop PC, computer hardware & connection cables to liquefier
 All necessary software – loaded at time of delivery
 Remote control (1) included
2 each - Acoustic Blanket for the compressor provided in (2) above.
Spare parts kits as available for:
 Liquefier identified in (1) above
 RS compressor identified in (2) above
 Automatic Purifier (part of liquefier in (1) above)
Maintenance kits as available for:
 Expansion engine kit – 3” engine
 Absorber kit for compressor in (2) above
2 each - Recovery Delivery Tube (RDT) compatible with item (1) above and a 1000 liter
Dewar. (Special lengths)
Cryogenic Absorber compatible with items (1) and (2) above.
2 each - Transfer tubes compatible with 1000 liter Dewar with spring loaded foot valve, shut
off valve & adjustable stinger.
2 sets of Operation and Maintenance Manuals with drawings as available for each and all
items listed above.
Installation confirmation to include:
 Installation (completed by UW Staff) to be verified as complete and precise
 Commissioning of equipment as fully operational
 Training as negotiated and to the customer’s satisfaction
Equipment to come with all safety shields, labels or other safety related information as
available for this type of equipment.
YES
NO
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 17 OF 30
ATTACHMENT C: ITEMIZED BID LIST
Bidders are required to provide the total cost of a complete system needed to fulfill the specifications listed
above. No additional charges will be allowed.
ITEM
QTY.
DESCRIPTION
1.
1 ea.
HELIUM LIQUEFIER (per Specifications listed above)
EACH PRICE
TOTAL PRICE
$_____________
Manufacturer: ______________________________________
Model/Catalog No.:__________________________________
Warranty __________________________________________
2.
1 ea.
$_____________
ROTARY SCREW COMPRESSOR (per Specifications listed
above)
Manufacturer: ______________________________________
Model/Catalog No.:__________________________________
Warranty __________________________________________
3.
1 ea.
DATA ACQUISITION SYSTEM
$_____________
4.
2 ea.
ACOUSTIC BLANKET FOR THE COMPRESSOR (item 2)
$_____________
5.
1 ea.
SPARE PARTS KITS*
a. Liquefier (item 1)
b. Compressor (item 2)
c. Automatic Purifier (item 1)
$__________ (a)
$__________ (b)
$__________ (c)
$_____________
(a + b + c total)
MAINTENANCE KITS**
a. Engine Expansion Kit
b. Absorber Kit for Compressor (item 2)
$__________ (a)
$__________ (b)
$_____________
(a + b total)
6.
1 ea.
7.
2 ea.
MODEL 1600 RDT SPECIAL LENGTH INCHES
To transfer from a liquefier into a 1000 liter Dewar.
$_____________
8.
1 ea.
CRYOGENIC ABSORBER
$_____________
9.
2 ea.
TRANSFER TUBE, special length as needed to transfer out of a
1000 liter into a 500 liter Dewar.
$_____________
TOTAL PRICE FOR ITEMS 1 THROUGH 9 ABOVE
$_____________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 18 OF 30
ITEM
QTY.
DESCRIPTION
10.
1 ea.
FIELD SERVICE RATES (not to be considered in bid award
unless there are tied bids)
a. Installation verification (assume 1 day)
b. Commissioning (estimated price per day x 10 days)
c. Training (See Section 6.11)
TOTAL PRICE FOR ITEM 10
EACH PRICE
TOTAL PRICE
$__________ (a)
$__________ (b)
$__________ (c)
$_____________
(a + b +c total)
$_____________
*For spare parts kits Bidder must provide a detailed quantitative list of items that would be
included.
**For maintenance kits Bidder must provide a detailed quantitative list of items that would
be included.
*** For Commissioning, Bidder must provide an estimated cost that includes all anticipated
costs for the commissioning process and time estimated to complete this process. This
will include daily rate of staff, food, lodging and transportation. For the purposes of this
bid, this cost should be reflected as a daily rate multiplied by 10 days.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 19 OF 30
ATTACHMENT D - CLIENT REFERENCE LIST
Bidder Name:____________________________________________________________________________________
The Bidder must provide a minimum of three (3) business references.
1.
Reference Name: _____________________________________________ Contact: _____________________________
Address: ____________________________________________________ Phone: # ( ) __________________________
Fax/Internet address:_______________________________________________________________________________
Description and date(s) of commodities and services provided: _____________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
2.
Reference Name: _____________________________________________ Contact: _____________________________
Address: ____________________________________________________ Phone: # ( ) __________________________
Fax/Internet address:_______________________________________________________________________________
Description and date(s) of commodities and services provided: _____________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
3.
Reference Name: _____________________________________________ Contact: _____________________________
Address: ____________________________________________________ Phone: # ( ) __________________________
Fax/Internet address:_______________________________________________________________________________
Description and date(s) of commodities and services provided: _____________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
References may be contacted to confirm the Bidder’s abilities and qualifications as stated in the Bidder’s
response. The University may perform due diligence by contacting any applicable business reference,
including references from within the UW System. The University reserves the right to disqualify any Bidder
whose references don’t support their stated claim of qualifications in their response.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 20 OF 30
ATTACHMENT E: BIDDER INFORMATION SHEET
VENDOR NOTE: THIS SECTION MUST BE COMPLETED AND THIS FORM RETURNED WITH YOUR BID
RESPONSE
1. In accordance with Wisconsin Statutes 16.75(3m), 16.752 and 560.035(1)(c), (see website:
http://www.doa.state.wi.us/deo/mbe/report2.asp) please indicate if you are a Wisconsin Certified minority business,
sheltered workshop center or woman owned business:
____ Minority (MBE) ____Sheltered Workshop ____ Woman Owned Business (WBE) ___ Not applicable
(If no answer is indicated above, we will assume that you are none of the above when making the award.)
2. Pursuant to Public Law 95-507, indicate which of the following classifications apply to your organization. All
vendors are considered Large Business unless otherwise indicated (see website: www.sba.gov/). (Check √ all
that apply.)
____________ LARGE BUSINESS (LG)
____________ SMALL BUSINESS (SB)
____________ VETERAN OWNED SMALL BUSINESS (VOSB)
____________ SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB)
____________ HISTORICALLY UNDER UTILIZED BUSINESS ZONE (HUBZONE)
____________ SMALL DISADVANTAGED BUSINESS (SDB)
____________ WOMAN-OWNED SMALL BUSINESS (WOSB)
3. AMERICAN MADE: Wisconsin Statutes S. 16.754, directs the state to purchase materials which are
manufactured to the greatest extent in the United States when all other factors are substantially equal.
“Substantially equal” means when bids are tied or proposal scores are equal. Indicate whether the material
covered in your bid/proposal were manufactured in whole or in substantial part within the United States, or the
majority of the component parts thereof were manufactured in whole or in substantial part in the United States.
____________ YES
____________ NO
____________ UNKNOWN
4. MINORITY BUSINESS PARTICIPATION: As a mandatory component of this proposal (or bid), you must complete
the “Supplier Diversity, Minority Business Enterprise (MBE) Program Commitment” form that is a part of this
document.
I have reviewed, completed and enclosed the “Diversity, Minority Business Enterprise (MBE) Program
Commitment” form.
____________ YES
____________ NO
5. RECYCLED PRODUCTS/PACKAGING/DISPOSAL TECHNIQUES: The University is committed to promote
environmentally sound procurement, usage and disposal methods which are in compliance with State of Wisconsin
County, and Municipal regulations. Currently the University has a recycling program for starch and Styrofoam
packing peanuts. The University’s preference is to receive starch peanuts whenever possible. The Contractor
shall not use INSTAPAK (or similar) or mix starch and Styrofoam peanuts under any circumstances. Each
product shall be separately pre-packed in accordance with commercially accepted methods. Small products may
be packaged in protective envelopes (Mail-Lite or Bubble-Jet packs).
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 21 OF 30
ATTACHMENT F
SUPPLIER DIVERSITY, MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM COMMITMENT
BID NUMBER:
DATE
10-0048
As an agency of the State of Wisconsin, the University of Wisconsin-Madison shares the state goal of spending 5% of
total purchases with certified minority businesses. State policy provides that Minority owned Business Enterprises
(MBE) certified by the Wisconsin Department of Commerce; Bureau of Minority Development should have the
maximum opportunity to participate in the performance of its contracts. To support the University’s pursuit of the 5%
goal we expect all contracted vendors to proactively subcontract with MBE companies wherever possible.
Your complete response to the questions below will confirm the following; a) an indication that you understand
the University’s goal, b) a listing of vendors with which you intend to subcontract, c) a description of the MBE
expenditures you will be able to report to us, and d) a statement expressing your commitment to complete the
annual report that will reflect your subcontracting efforts for the year.
A listing of certified minority businesses, as well as the services and commodities they provide, is available on the web
at: http://www.doa.state.wi.us/mbe or you can contact Keith E. Broadnax, Wisconsin Department of Administration,
Minority Business Enterprise Program at 608-267-3293 [email protected]
Information regarding certification of minority businesses is available at: http://www.doa.state.wi.us/deo/mbe/report2.asp
or you can direct further questions to Seyoum Mengesha at 414-220-5362 or [email protected]
Authority for this program is found in Wisconsin Statutes 15.107(2), 16.75(4), and 16.755 and 560.036(2), and details
about the program can be found at: http://www.legis.state.wi.us/acts89-93/83Act390.pdf
Please complete and sign the following information:
1. Our company is a Wisconsin certified MBE.
_____ YES
_____NO
2. We are aware of the University’s goal to spend 5% of their total purchasing dollars
with certified MBE firms.
_____ YES
_____NO
_____ YES
_____NO
3. If this is an on-going contract, we are aware that our company will receive an annual
request from the University to report all expenditure activity with sub-contracted
MBE vendors in support of this contract.
4. Our company intends to subcontract the indicated dollar volume with the MBE firms listed below:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
______________________________
Signature
________________________
Date
______________________________
Printed name
________________________
Title
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 22 OF 30
ATTACHMENT G: STANDARD TERMS AND CONDITIONS
1.0
SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and
model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or
performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock
number, and such other information necessary to establish equivalency. The UW-Madison shall be the sole judge of
equivalency. Bidders/proposers are cautioned to avoid bidding alternates which may result in rejection of their
bid/proposal.
2.0
DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications
shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. Each deviation
and exception must be identified by the section, page and paragraph to which it applies. In the absence of such
statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications
and the bidder/proposer shall be held liable.
3.0
QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used,
demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval
by the University.
4.0
QUANTITIES: The quantities shown on this request are based on estimated needs. The University reserves the
right to increase or decrease quantities to meet actual needs.
5.0
PRICING AND DISCOUNT: The University qualifies for governmental discounts and its educational institutions also
qualify for educational discounts. Unit prices shall reflect these discounts.
5.1
Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as
stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish
the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.
5.2
Prices established in continuing agreements and term contracts may be lowered due to general market
conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of award. Any
increase proposed shall be submitted to the University thirty (30) calendar days before the proposed effective
date of the price increase, and shall be limited to fully documented cost increases to the Contractor which are
demonstrated to be industry-wide. The conditions under which price increases may be granted shall be
expressed in bid/proposal documents and contracts or agreements.
5.3
In determination of award, discounts for early payment will only be considered when all other conditions are
equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed
favorable. All payment terms must allow the option of net thirty (30).
6.0
UNFAIR SALES ACT: Prices quoted to the University are not governed by the Wisconsin Unfair Sales Act.
7.0
ACCEPTANCE-REJECTION: The University reserves the right to accept or reject any or all bids/proposals, to waive
any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best
interest of the State of Wisconsin.
8.0
ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the Contractor by
University. No other purchase orders are authorized.
9.0
PAYMENT TERMS AND INVOICING: The University normally will pay properly submitted vendor invoices within
thirty (30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted
as specified.
9.1
Invoices presented for payment must be submitted in accordance with instructions contained on the purchase
order including reference to purchase order number and submittal to the correct address for processing.
Invoice payment processing address is shown on the upper left corner of the purchase order. Send invoices to
the Accounts Payable address on the purchase order. Do not send invoices to the ship to address.
9.2
Payment shall be considered timely if the payment is mailed, delivered, or transferred within thirty (30) days
after receipt of a properly completed invoice, unless the vendor is notified in writing by the agency of a dispute
before payment is due.
9.3
Bidders/proposers shall include discounts for early payment (See 5.3) as a percent reduction of invoice.
Invoice discounts shall be determined, where applicable, from the date of acceptance of goods and/or the
receipt of invoice, whichever is later. Discounts for early payment terms stated on the bid/proposal must be
shown plainly on the invoice; discounts for early payment not shown on the invoice will be taken.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 23 OF 30
9.4
Invoices submitted not in accordance with these instructions will be removed from the payment process and
returned within ten (10) days.
9.5
Payment terms and invoicing for purchasing card will be made in accordance with the purchasing card contact..
10.0 TAXES: The University, an agency of the State of Wisconsin, is exempt from payment of all federal tax and
Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below. The
Department of Revenue of the State of Wisconsin does not issue a tax exempt number; however, University is
exempt from State of Wisconsin sales or use tax under s.77.54(9a)(a). Registration No. 39-73-1021-K, was issued
by the Internal Revenue Service to authorize tax-free transactions under Chapter 32 of the Internal Revenue Code.
10.1 The University, an agency of the State of Wisconsin, is required to pay the Wisconsin excise or occupation tax
on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel.
However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The University may be
subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors
performing construction activities are required to pay state use tax on the cost of materials.
11.0 GUARANTEED DELIVERY: Failure of the Contractor to adhere to delivery schedules as specified or to promptly
replace rejected materials shall render the Contractor liable for all costs in excess of the contract price when
alternate procurement is necessary. Excess costs shall include the administrative costs.
12.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a
result of this request except where special requirements are stated elsewhere in the request; in such cases, the
special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments
shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or
acknowledgment shall be effective or binding unless expressly agreed to in writing by the University.
13.0 APPLICABLE LAW: This Agreement shall be construed under the laws of the State of Wisconsin. Jurisdiction and
venue for any disputes under this Agreement shall be in Dane County, Wisconsin. The contractor shall at all times
comply with and observe all federal and state laws, local laws, ordinances and regulations which are in effect during
the period of this contract and which in any manner affect the work or its conduct.
14.0 ANTITRUST ASSIGNMENT: The Contractor and the University recognize that in actual economic practice,
overcharges resulting from antitrust violations are in fact usually borne by the purchaser. Therefore, the Contractor
hereby assigns to the University any and all claims for such overcharges as to goods, materials or services
purchased in connection with this contract.
15.0 ASSIGNMENT: No right or duty in whole or in part of the Contractor under this contract may be assigned or
delegated without the prior written consent of the University.
16.0 DISPUTES: Disputes should be addressed to the University Purchasing Office, Director of Purchasing Services, 21
N Park St, Suite 6101, Madison, WI 53715 1218.
17.0 NONDISCRIMINATION/ AFFIRMATIVE ACTION:
17.1 In connection with the performance of work under this contract, the Contractor agrees not to discriminate
against any employe or applicant for employment because of age, race, religion, color, handicap, sex, physical
condition, developmental disability as defined in s.51.01(5), Wisconsin Statutes, sexual orientation as defined
in s.111.32(13m) Wis. Stats., or national origin. This provision shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with
respect to sexual orientation, the Contractor further agrees to take affirmative action to ensure equal
employment opportunities.
17.2 Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a written
affirmative action plan by the Contractor. An exemption occurs from this requirement if the Contractor has a
workforce of less than twenty-five (25) employes. Within fifteen (15) working days after the contract is
awarded, the Contractor must submit the plan to the contracting state agency for approval. Instructions on
preparing the plan and technical assistance regarding this clause are available from the contracting state
agency.
17.3 The Contractor agrees to post in conspicuous places, available for employes and applicants for employment, a
notice to be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin
nondiscrimination law.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 24 OF 30
17.4 Failure to comply with the conditions of this clause may result in the Contractor's becoming declared an
"ineligible" Contractor, termination of the contract, or withholding of payment.
17.5 To the extent required by law, 41 CFR 60-1.4(a) and (b) are incorporated by reference in these Standard Terms
and Conditions. Additionally, the Contractor certifies compliance with 41 CFR 60-1.8 and does not and will not
maintain any facilities provided for employees in a segregated manner. The Contractor further agrees to obtain
identical certifications from any subcontractors prior to the award of a subcontract exceeding $25,000 which is
not exempt and will retain such certification for audit purposes.
18.0 PATENT INFRINGEMENT: The Contractor selling to the University the articles described herein guarantees the
articles were manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or
use of the articles described herein will not infringe any United States patent. The Contractor covenants that it will at
its own expense defend every suit which shall be brought against the University (provided that such Contractor is
promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by
reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in
any such suit.
19.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the University must comply fully with
all safety requirements as set forth by the Wisconsin Administrative Code, Rules of the Industrial Commission on
Safety, and all applicable OSHA Standards.
20.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous
chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item
with the shipped container(s) and one (1) copy to UW Safety Department, 30 East Campus Mall, Madison WI 537152609.
21.0 WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this
request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The
equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the Contractor.
22.0 INSURANCE RESPONSIBILITY: The Contractor performing services to the University shall:
22.1 Maintain worker's compensation insurance as required by Wisconsin Statutes for all employees engaged in the
work.
22.2 Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might
occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000)
liability for bodily injury and property damage including products liability and completed operations. Provide
motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract.
Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for
automobile liability and property damage.
22.3 The state reserves the right to require higher or lower limits where warranted.
22.4 Upon request by the University, the Contractor is required to provide a Certificate of Insurance, from an
insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A-,
and signed by an authorized agent. A minimum 60 day cancellation notice is desired.
23.0 CANCELLATION: The University reserves the right to cancel any contract in whole or in part without penalty due to
nonappropriation of funds or for failure of the Contractor to comply with terms, conditions, and specifications of this
contract.
24.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments
offset by the State of Wisconsin.
25.0 OMNIBUS RECONCILIATION ACT: (Public Law 96-499) To the extent required by law, if this contract is for
acquisition of services with a cost or value of $25,000 or more within any 12-month period, including contracts for
both goods and services in which the services component is worth $25,000 or more within any 12-month period, the
Contractor shall in accordance with 42 C.F.R., Part 420, Section 1861 of the Omnibus Reconciliation Act of 1980
(P.L. 96499) and permit the comptroller general of the United States, the United States Department of Health and
Human Services, and their duly authorized representatives, access to the Contractor's books, documents and
records until the expiration date of four (4) years after the approval of procurement activities.
26.0 PUBLIC RECORDS ACCESS: It is the intention of University to maintain an open and public process in the
solicitation, submission, review, and approval of procurement activities. Bid/proposal openings are public unless
otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to
award or the award of the contract.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 25 OF 30
27.0 PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request must be clearly
stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in
accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public records law.
Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to
defend the determination in the event of an appeal or litigation.
27.1 Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of
the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and
innovations become the property of the State of Wisconsin.
27.2 Any material submitted by the vendor in response to this request that the vendor considers confidential and
proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material
which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of
Confidential and Proprietary Information form (DOA-3027). Bidders/proposers may request the form if it is not
part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential.
28.0 DISCLOSURE: If a state public official (s. 19.42, Wisconsin Statutes), a member of a state public official's
immediate family, or any organization in which a state public official or a member of the official's immediate family
owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of
more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state
unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the contract. Disclosure
must be made to the State of Wisconsin Ethics Board, 44 E. Mifflin Street, Suite 601, Madison, Wisconsin 53703
(Telephone 608-266-8123). State classified and former employes and certain University faculty/staff are subject to
separate disclosure requirements, s. 16.417, Wis. Stats.
29.0 ANTI-KICKBACK ACT of 1986: (41 USC 51 et. seq): To the extent required by law, the officer or employe
responsible for submitting this bid shall certify, in accordance with 48 CFR 52.203-7, to the best of their knowledge,
that they have no information concerning the violation of the Anti- Kickback Act in connection with the submitted
bid/proposal. Signing the bid/proposal with a false statement shall void the submitted bid/proposal and any resulting
contract(s).
30.0 RECYCLED MATERIALS: The University is required to purchase products incorporating recycled materials
whenever technically or economically feasible. Bidders/proposers are encouraged to bid/propose products with
recycled content which meet specifications.
31.0 HOLD HARMLESS: The Contractor will indemnify and save harmless the State of Wisconsin and all of its officers,
agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or
damages received by any persons or property resulting from the operations of the Contractor, or of any of its
Contractors, in prosecuting work under this agreement.
32.0 PROMOTIONAL ADVERTISING/NEWS RELEASES: Reference to or use of the State of Wisconsin, any of its
departments, agencies (University) or other subunits, or any state official or employee for commercial promotion is
prohibited. News releases pertaining to this procurement shall not be made without prior approval of the University.
Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of
the contracting agency.
33.0 WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wisconsin Statutes, and must ensure
that when engaged in the production of materials, supplies or equipment or the performance of contractual services,
not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped
individuals.
34.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which
becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats.,
relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of
Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt
from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a
certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P.O. Box
7846, Madison, WI 53707-7846; telephone (608) 261-7577.
35.0 FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this Agreement in
accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are
not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual
capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather,
but in every case the failure to perform such must be beyond the reasonable control and without the fault or
negligence of the party.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 26 OF 30
ATTACHMENT H - APPLICABLE FEDERAL RULES
COMPLIANCE WITH LAWS:
The preferred vendor shall warrant and certify that in the performance of the resultant agreement it has complied with
or will comply with all applicable statutes, rules, regulations and orders of the United States, and any state or political
subdivision thereof, including laws and regulations pertaining to labor, wages, hours and other conditions of
employment. All materials, equipment, and supplies provided to the members must comply fully with all safety
requirements, rules of the Industrial Commission on Safety, and all applicable OSHA Standards.
DEBARMENT:
Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual awards, using
federal funds, and all subrecipients certify that the organization and its principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing
business with the Federal Government. As a part of this bid document there is debarment language and a signature
block for you to self certify your debarment status on the Bidder Response Sheet. Failure to supply this information may
disqualify your bid. Information on debarment is available at the following websites: www.epls.gov and
www.arnet.gov/far/.
DEVELOPMENT OF DISADVANTAGED SUPPLIERS:
The University is committed to encouraging the development of minority, women-owned, and otherwise small and
disadvantaged businesses. The selected preferred vendor shall make effort to subcontract with minority, womenowned and otherwise small and disadvantaged businesses. A quarterly report will be required indicating the extent of
effort and members’ participation. The report will be in a format acceptable to University.
GENERAL PROVISIONS AND CERTIFICATIONS FOR GOVERNMENT CONTRACTS:
The following clauses are applicable and are hereby incorporated by reference into solicitations and any purchase
orders with the same force and effect as if set forth in full text. To the extent that an earlier version of any such clause
is included in the prime contract or subcontract under which solicitation or purchase order is issued, the date of the
clause as it appears in such prime contract or subcontract shall be controlling and said version is incorporated herein.
Where necessary to make the context of the Federal Acquisition Regulations (FAR), Department of Defense Federal
Acquisition Regulation Supplement (DFARS), and Code of Federal Regulations (CFR) clauses set forth in these
General Provisions applicable to this solicitation or subcontract, the term “Contractor” shall mean “Subcontractor”,
“Seller” or “Supplier”, the term “Contract” or “Subcontract” shall mean “Purchase Order”, the term “Government” shall
mean “Buyer” or “University” and the term “Contracting Officer” shall mean “Buyer’s Purchasing Representative”. It is
intended that the referenced clauses shall apply to Seller, the legal entity which contracts with the University under any
solicitation or purchase order, in such manner as is necessary to reflect the position of Seller as a Supplier to the
University, Buyer and legal entity issuing a solicitation or purchase order; to insure Seller’s obligations to the University
and the United States Government; and to enable the University to meet its obligations under its prime contract or
subcontract.
The clauses incorporated by reference may be found in the Federal Acquisition Regulations (FAR), the DOD Federal
Acquisition Regulation Supplement (DFARS), or the Code of Federal Regulations (CFR). Copies may be purchased
from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402, or see the following
websites for more information: http://farsite.hill.af.mil/VFFARA.HTM (click “FARSEARCH” tab)
http://www.gpoaccess.gov/cfr/index.html
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 27 OF 30
FAR (52 Series) / DFARS (252 Series)
52.202-1
Definitions (Dec 2001)
52.204-2
Security Requirements (Aug 1996) (Alt. I)
52.215-16
Facilities Capital Cost of Money (Oct 1997)
52.215-17
Waiver of Facilities Capital Cost of Money (Oct 1997) (when cost of money is not proposed)
52.227-10
Filing of Patent Applications – Classified Subject Matter (Apr 84)
52.232-8
52.232-25
Discount for Prompt Payment (May 1997)
Prompt Payment (Feb 2002)
52.233-3
52.243-1
52.245-2
52.245-18
52.249-1
52.249-8
52.251-1
52.253-1
252.225-7001
252.225-7002
252.225-7007
252.225-7009
252.225-7016
252.227-7013
252.227-7026
252.227-7027
252.227-7030
252.227-7037
252.227-7039
252.251-7000
Protest After Award (Aug 96) (Alt. I)
Changes – Fixed Price – Alt. II (Apr 84)
Government Property (Fixed Price Contracts) (Dec 89)
Special Test Equipment (Feb 93)
Termination for Convenience of the Government (Fixed Price) (Short Form) (Apr 84)
Default (Fixed-Price Supply and Service) (Apr 84)
Government Supply Sources (Apr 94)
Computer Generated Forms (Jan 91) March 27, 1997
Buy American Act and Balance of Payments Program (Mar 1998)
Qualifying Country Sources as Subcontractors (Dec 91)
Trade Agreements Act (Sep 2001)
Duty-Free Entry-Qualifying Country End Products and Supplies (Aug 2000)
Restriction on Acquisition of Ball and Roller Bearings (Dec 2000)
Rights in Technical Data and Computer Software (Nov 1995)
Deferred Delivery of Technical Data or Computer Software (Apr 88)
Deferred Ordering of Technical Data or Computer Software (Apr 88)
Technical Data - Withholding of Payment (Mar 2000)
Validation of Restrictive Markings on Technical Data (Sep 1999)
Patents-Reporting of Subject Inventions (Apr 90)
Ordering from Government Supply Sources (May 1995)
CFR : 2 CFR 215 Uniform Administrative Requirements for Grants and Agreements With
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations (OMB Circular A-110)
Applicable when fixed price is greater than $2,500:
FAR (52 Series)
52.222-3
52.222-19
52.225-13
52.232-23
52.232-23
Convict Labor (Aug 1996)
Child Labor – Cooperation with Authorities and Remedies (Dec 2001)
Restrictions on Certain Foreign Purchases (Jul 2000)
Assignment of Claims (Jan 86)
Assignment of Claims (Jan 1986)
Applicable when fixed price is greater than $10,000:
FAR (52 Series)
52.222-20
52.222-21
52.222-22
52.222-26
52.222-36
Walsh-Healy Public Contracts Act (Dec 96)
Prohibition of Segregated Facilities (Feb 1999)
Previous Contracts & Compliance Reports (Feb 1999)
Equal Opportunity (Apr 2002)
Affirmative Action for Workers with Disabilities (Jun 1998)
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 28 OF 30
Applicable when fixed price is greater than $25,000:
By submitting a signed proposal or quotation in response to the University’s solicitation, the supplier is providing a
negative assurance in accordance with FAR 52.209-5 Certification Regarding Debarment, Suspension, Proposed
Debarment, and Other Responsibility Matters. Certification in paragraph (a) of this clause is material representation of
fact upon which reliance is placed when making any resulting award.
FAR (52 Series) / DFARS (252 Series)
52.209-6
Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or
Proposed for Debarment (Jul 95)
52.222-35
Affirmative Action for Special Disabled and Vietnam Era Veterans (Dec 2001)
52.222-37
Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (Dec 2001)
252.227-7036
Certification of Technical Data Conformity (May 87)
252.231-7000
Supplemental Cost Principles (Dec 91)
252.246-7000
Material Inspection and Receiving Report (Dec 91)
(Note: Not required for subcontracts for which the deliverable is a scientific or technical report.)
Applicable when price is greater than $100,000:
By submitting a signed proposal or quotation in response to the University’s solicitation, the supplier is providing
positive assurance to the best of his or her knowledge and belief that on or after December 23,1989:
(1) No federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress on his or her behalf in connection with the awarding of any Federal contract, the making of any
Federal grant, loan, or cooperative agreement;
(2) If any funds other than Federal appropriated funds (including profit or fee received under a covered federal
transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress on his or her behalf in connection with the awarding of any resulting purchase order; and
(3) He or she will include the language in this assurance in all subcontract awards at any tier and require that all
recipients of subcontract awards in excess of $100,000 shall certify and provide disclosure accordingly.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 29 OF 30
Assurance and disclosure by submission of your signed proposal is a prerequisite for making or entering into any
resulting purchase order imposed by section 1352, title 31, United States Code. Any person who makes an expenditure
prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision,
shall be subject to a civil penalty of not less than $10,000 and not more than
FAR (52 Series) / DFARS (252 Series)
52.203-3
Gratuities (Apr 84)
52.203-5
Covenant Against Contingent Fees (Apr 84)
52.203-6
Restrictions on Sub-Contractor Sales to the Government (Jul 95)
52.203-7
Anti-Kickback Procedures (Jul 95)
52.203-9
Procurement Integrity-Service Contracting (Sep 90)
52.203-10
Price or Fee Adjustment for Illegal or Improper Activity (Jan 1997)
52.203-12
Limitation on Payments to Influence Certain Federal Transactions (Jun 1997)
52.215-2
Audit and Records- Negotiation (Jun 1999) (Alt. II)
52.219-8
Utilization of Small Business Concerns (Oct 2000)
52.222-4
Contract Work Hours and Safety Standards Act - Overtime Compensation (Sep 2000)
52.223-2
Clean Air and Water (Apr 84)
52.223-6
Drug-Free Workplace (Mar 2001)
52.227-1
Authorization and Consent (Jul 95)
52.227-2
Notice and Assistance Regarding Patent and Copyright Infringement (Aug 96)
52.242-13
Bankruptcy (Jul 1995)
52.244-5
Competition in Subcontracting (Dec 96)
52.246-2
Inspection of Supplies - Fixed Price (Aug 96)
52.246-4
Inspection of Services - Fixed Price (Aug 96)
52.246-24
Limitation of Liability-High Value Items (Feb 97)
52.249-2
Termination for Convenience of the Government (Fixed Price) (Sep 96)
252.203-7000
Statutory Prohibitions on Compensation to Former Department of Defense Employees (Dec 91)
252.203-7001
Prohibition on Persons Convicted on Fraud or Other Defense Contract Related Felonies (Mar 99)
252.209-7000
Acquisitions from Subcontractors Subject to On-Site Inspection Under the Intermediate-Range Nuclear
Forces (INF) Treaty (Nov 95)
252.233-7000
Certification of Claims and Requests for Adjustment or Relief (May 94)
252.242-7004
Material Management and Accounting System (Dec 2000)
252.247-7023
Transportation of Supplies by Sea (May 2002)
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 10-0048
PAGE 30 OF 30
ATTACHMENT I - CERTIFICATION OF SITE VISIT
SOLICITATION #10-0048
This certifies that ___________________________________ (Name of Representative) of
_______________________________________________ (Name of Bidder’s Company) has visited the site
on ______________________ (Date) for the project described in the specifications, toured the facilities,
familiarized himself/herself with the facilities, and received the project briefing provided by the University.
This completed document must be signed and dated by the University’s representative and returned to be
considered for award.
___________________________________
(University Department Representative)
_________________________________
(Signature of Purchasing Representative)
___________________________________
Date
________________________________
Date
PURCHASING SERVICES
University of Wisconsin-Madison  21 N Park St, Suite 6101 Madison, WI 53715 1218
608/262-6121  (Fax) 608/262-4467  www.bussvc.wisc.edu  [email protected]
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