Volume - I

Volume - I
Volume - I
NATIONAL LAW UNIVERSITY,ODISHA
KATHAJODI CAMPUS
CUTTACK
NOTICE INVITING TENDER FOR LANDSCAPING AND ALLIED WORKS OF
NATIONAL LAW UNIVERSITY CAMPUS WORKS
NAME OF THE WORK
:
PLACE OF SUBMISSION
OF THE TENDER PAPER
:
LANDSCAPING AND ALLIED WORKS
FOR NATIONAL LAW UNIVERSITY ODISHA
At the office of the
The Vice Chancellor
National Law University Odisha .
Kathajodi Campus, Cuttack - 753015, ODISHA
ARCHITECT/PMC:
M/S. RATH ARCHITECTONIC
PLOT NO. 104, MADHUSUDAN NAGAR
UNIT – 4, BHUBANESWAR-751001
PH NO.-(0674)2390940,2395340.
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NLUO
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PMC
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CONTRACTOR
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INDEX
Sl.No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Description
Index
Tender Notice
Prequalification of Contractor
Article of agreement
Form of tender
Appendix
General conditions of contract
Special conditions of contract
Letter of Acceptance
Performa of bank guaranty
Form for mobilization advance
Performa of measurement book,
Performa of Running bill form,
And Certificate
Memorandum for payment
Technical specification of materials
Approved material list
Tender drawing
Bill of Quantity (B.O.Q)
SECTION – I
SECTION-II
SECTION-III
SECTION-IV
SECTION-V
SECTION-VI
SECTION-VII
SECTION-VIII
SECTION-IX
SECTION-X
SECTION- XI
SECTION-XII
SECTION- XIII
SECTION- XIV
SECTION- XV
Page No.
2
4-10
12-16
18-22
24-25
27-28
30-46
48-50
52-53
55-57
59-65
67-70
72-73
75-112
113-114
116
1-25
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SECTION - I
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NOTICE INVITING TENDER
National Law University Odisha invites sealed Short tender from the contractor on item rate basis for the execution of Landscaping
and allied works of proposed National Law University Campus at Kathajodi Campus, Cuttack-753015, Odisha. Details of Tenders
are as under.
a.
Name of the work
:
Landscaping and Allied works, National Law University, Odisha Campus. Part A
and Part B.
b.
Time allowed for completion
:
Part A - 1 (One) month
Part B – 10 (Ten) Months for the total works from the date of issue of LOI.
The above said work to be completed by Part A – 1 month (Refer Tender drawing) and Part B - 10 Months (Refer Tender
drawing) from the date of issue of LOI.
c.
Earnest money deposit
:
Rs. 4,00,000.00 (Rupees Four lakh only)
d.
Security deposit
:
5% of the contract value
e.
Cost of tender document
:
Rs. 5,000.00 + 5 % Odisha VAT = Rs. 5,250.00 (Rupees five thousand Two
Hundred Fifty only) ,DD (Demand Draft) in favor of “The Registrar, National
Law University Odisha. payable at Cuttack.
f.
Sale of Tender Document
:
20.06.2015 to 27.06.2015
g.
Last date & time of receipt of Tender :
29.06.2015 at 3:00P.M.
h.
Pre bid meeting
24.06.2015, at NLUO, Naraj Site at 12:30P.M.
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i.
Address at which the Tenders are to be
submitted
:
The Vice Chancellor.
National Law University Odisha .
Kathajodi Campus, Cuttack-753015, ODISHA
j.
Date & time of opening of Tenders
29.06.2015 at 04:00P.M.
k.
Place of opening Tender:
At the office of the
The Vice Chancellor
National Law University Odisha.
Kathajodi Campus, Cuttack-753015, ODISHA
l.
Validity of offer.
60 days from the date of handing over the site.
m.
Liquidated Damages.
0.5% of the estimated contract value shown in the Tender per week subject to a
maximum of 5% of the accepted tendered amount.
In case the date of opening of Tender is declared as a holiday , the Tenders will be opened on the next working day at the same time.
National Law University Odisha has the right to accept / reject any / all Tenders without assigning any reasons.
For and behalf of National Law University Odisha .
Technical Bid Criteria
Reputed contractor who has successfully ongoing / completed similar works may apply on or before 30.04.2015 their Tender can only
be opened.
1. Basic criteria for pre-qualification of contractor:
a. Intending contractor should have minimum 7 years experience in that same field.
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b. Intending contractor should have successfully completed one similar type of works in for Government/PSUs/
CPWD/PWD (State), / Corporate reputed corporate etc. during last seven years.
c. Intending contractor should have successfully completed similar type of works as under as on 31.03.2015 for
Government/PSUs/ CPWD/PWD (State)/ reputed corporate etc. during last three years. :
i. One similar work completed in all respect including developing and maintaining the same for period of minimum
three months costing not less than Rs.01.00 Crore.
OR
ii. Two similar works completed in all respect including developing and maintaining the same for period of minimum
three months costing not less than Rs. 75.00 Lakhs
Similar work means:- Civil, Landscaping, water fountain, garden furniture and electrical etc. all complete.
d. Annual turnover of the tenderer during last three financial years( 2012-2013, 2013-2014 and 2014-2015) should be at
least Rs. 01. 00 Crore in one of the year or the total turnover in last 3 financial years as mentioned should be minimum
3.00 Cores.
e. Intending contractor must have sufficient man power with experienced personnel, technical knowhow, Technical
expertise, establishment, plant/equipment to complete the project well in time.
f. Intending contractors/firms should be financially capable and should submit solvency certificate for an amount of Rs.
50 Lakhs from any Nationalized Bank
All the prescribed formats duly filled in with all necessary particulars as required there under along with attested copies of
certificates/credentials in proof of the particulars filled on shall be submitted in a sealed cover super-scribed
“Prequalification of contractor for Landscaping and Allied works of NLUO Campus at Naraj” on or before 03:00 P.M on
dt: 29.06.2015 at the Office of The Vice Chancellor, National Law University Odisha, Kathajodi Campus, Cuttack753015, ODISHA.
3. Selection will be made based on particulars and documents furnished by the applicant as required and satisfactory
verification carried out by the PMC / NLUO. Incomplete information in the application will lead to summary rejection. If
any information furnished by the applicant is found incorrect at a later stage, they shall be liable to be debarred from
Tender / taking up the work. NLUO reserves the right to verify the particulars furnished by the applicant independently.
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4. Issue of Tender documents to the contractor will be restricted to those considered eligible from the applicant and no further
press notice in this regard will be issued. NLUO reserves the right to accept or reject any or all applications without
assigning any reasons whatsoever.
5. For any other clarifications, intending agencies may contact at the office of The The Registrar, National Law University
Odisha in above mentioned address before the last date of submission during working hours as mentioned above.
6. Incomplete applications and applications not filled properly with requisite details are liable for rejection and NLUO will
not entertain any further communication in such cases.
7. The NLUO reserves the right to accept or reject any or all applications without assigning any reasons whatsoever.
8. Pre-bid meeting with all contractor shall be held at NLUO site at Cuttack, on dt 24.06.2015 at 12:30 AM. at National
Law University Odisha, Kathajodi Campus, Cuttack-753015, ODISHA at Cuttack, wherein contractor can clarify any
doubts /discrepancies in documents and indicate only missing or any item taken extra in the description of item, any details
conveying different meaning at different places, other missing details or any missing item in Tendered Specifications /
Conditions. All queries needs to be put up in writing to the “ The Vice Chancellor, NLUO, Cuttack. No further
clarifications shall be given by NLUO and contractor shall not claim any extra payment in future. Also contractor shall not
be entitled for any claim on such issues at later date.
All the queries should be brought out during the Pre-bid meeting only in writing, on which the compliance to be made by
NLUO against the agency quires shall be annexed as a part of tender.
9.
10.
All the queries shall deliberated and corrective action if any shall be taken during the Pre- Bid meeting.
Any addendum thus issued shall be part of the bidding documents and shall be notified in the website
www.nluo.ac.in.
No interest shall be paid on Earnest Money Deposit and Retention money or any other securities.
The contractor should have executed similar works as an integrated project which includes Fabrication work,
Structural glazing, Curtain wall, Polycarbonate sheet, ACP cladding etc. all complete.
TENDERS SHOULD BE SUBMITTED AS FOLLOWS :
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1. Tenders are to be submitted on the printed forms issued by NLUO. The contractor should quote the rates in figures as well as
in words. Special care should be taken to write the rates in figures in such a way that interpolation is not possible. The total
amount should be written both in figures and in words . In case of figures, the words . “Rs” should be written before the figure
of rupees and words “p” after the decimal figures e.g. Rs. 2.15 “p” and in case of words, the word “Rupees” should precede
and the word “Paise” should be written at the end, Unless the rate is in whole rupees and followed by the words “only” it
should invariably be upto two decimal places . While quoting the rate in schedule of quantities , the words “Only” should be
written closely following the amount and it should not be written in the next line. The amount of each item shall be worked out
and the requisite total shall be given. All corrections shall be attested by the initials of the Tenderers . In case of any
discrepancy / difference, the rate quoted in words in the original copy of the Tender and the amount derived there from shall
prevail and be binding . If the rates in words are not written, the Tender will be rejected.
2. Tenders which should be placed in sealed cover with the name of the project and date of opening of Tenders written on the
envelopes will be received by the office of the Vice Chancellor, National Law University Odisha, Kathajodi Campus, Cuttack753015, ODISHA up to 29.06.2015 at 03:00 P.M. in a sealed envelope of appropriate size containing the documents as under:
3. ENVELOPE MARKED “PART-A”
Envelope marked “PART-A” shall contain the following Documents :
a. Forwarding letter without mentioning the cost of the Tender value arrived at with quoted rates.
b. Earnest money deposit furnished in the form of Crossed demand Draft / Banker’s cheque drawn in favor of “The
Registrar, NATIONAL LAW UNIVERSITY ODISHA ” and payable at Cuttack for the amount indicated in the Tender
Call Notice.
c. Any comment which the Tenderer desires to make in the form of a statement as brief as possible and with reference to
the items.
d. Latest three years attested photocopies of up to date Income Tax and Sales tax Clearance Certificate.
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e. The term and conditions which are of commercial and technical nature if any as per the conformation in the pre bid
meeting to be enclosed as annexure – “PB”
f. Any other papers the Tenderers wishes to submit towards qualification.
g. Class contractor submission of documents showing:
1. Nature and names of the firm.
2. Previous project done with documentary support.
4. ENVELOPE MARKED “PART-B”
Envelope marked” PART-B” shall contain the Priced Tender in duplicate –Marked “ORIGINAL” & “DUPLICATE”, on the
body of the Tender paper issued Non compliance of this provision may result in rejection of the Tender .
5. ENVELOPE MARKED “PART-C”.
Envelope marked No-PART “A” & “B” shall be put in large envelope of adequate size marked “PART-C” which shall be
properly sealed. This envelope, which shall be, endorsed on the outside face “TENDER CALL NOTICE FOR
LANDSCAPING AND ALLIED WORKS FOR NATIONAL LAW UNIVERSITY CAMPUS WORKS AT
KATHAJODI CAMPUS, CUTTACK-753015, ODISHA”.
Outer envelope (Marked “PART-C”) containing the separate Tender documents as mentioned herein above shall be opened in
the office of the The Vice Chancellor, National Law University Odisha , Kathajodi Campus, Cuttack-753015, ODISHA. on
29.06.2015 at 04:00P.M in the presence of the representatives of the PMC and of those tenderers who chose to remain present.
Envelope “PART-A” containing earnest money deposit shall be opened first and if the Earnest money deposit is not found as
prescribed in the Tender the same shall be rejected and other sealed envelope will be returned unopened to the representatives
of the concerned Tender if present. Then the covering letter without mentioning the Tender amount arrived from the quoted
rates and other documents as specified herein above will be scrutinized and comments/conditions which has financial
implication will be evaluated and the same may be discussed with the Tenderers if required so.
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PMC
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CONTRACTOR
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The date of opening of Envelope “PART-B” containing the priced Tender in original and duplicate will be intimated to the
qualified bidders for attending the same with date and time by NLUO.
The acceptance of the tender will be made by the N.L.U.O., N.L.U.O will announce the name of the contractor whose Tender
is accepted. No reason will be given for acceptance / rejection of the Tenders.
The Vice Chancellor
National Law University Odisha
Kathajodi Campus, Cuttack-753015, ODISHA
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SECTION - II
-
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ANNEXURE -I
PARTICULARS OF THE FORM TO BE
FURNISHED FOR THE PURPOSE OF
PRE-QUALIFICATION OF CONTRACTOR
:
1)
Name of the Organization
2)
Address
:
3)
Year of Establishment
:
4)
Status of the firm
(Whether Company/Firm/Proprietary)
:
:
5)
Name of Director/Proprietor
:
i)
ii)
iii)
6)
Whether registered with the register of Companies/
Registrar of Firms. If so, mention number and date.
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7)
a) Name and address of Bankers.
i)
ii)
iii)
iv)
b) Enclose Solvency Certificate from the Bankers.
c) Furnish the details of NPA or dispute with Bankers, if any.
8)
Whether registered for sales tax purposes. If so, mention number and date. Furnish also copies of sales tax clearance
certificate.
9)
Whether an assesses of Income Tax. If so, mention permanent account number.
10)
Furnish copies of audited Balance Sheet and Profit & Loss Account (Audited) for the last three years i.e., as on 31.03.13,
31.03.14 & 31.03.15.
11)
If you are registered in the panel of other Organizations/Statutory Bodies, such as CPWD, PWD.MES, Banks etc., furnish
their names, category and date of registration.
i)
ii)
iii)
iv)
v)
vi)
12)
Detailed description and value of works done during last 7 years
(As per Performa – 1 in a separate sheet)
13)
Specify turnover in last 3 years. In Rs.
Crores
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14)
2014-15
2013-14
2012-13
Furnish the names with address of three responsible persons who will be in a position to certify about the quality as well as
past performance of your organization.
i)
ii)
iii)
15)
Furnish the details of the litigation, if any, with the employers.
16)
Other relevant information (As per Performa – 2 & 3)
It is certified that the information furnished is authentic. We understand that the Bank reserves the right to reject any or all
applications without assigning any reasons thereof.
Date:
(Signature of the applicant)
Including title & capacity
In which application is made with seal.
Place:
Note: Where copies are required to be furnished these is to certified copies preferably by the concerned agencies or a Government
Officer.
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Enclosure to Annexure I
PROFORMA – 1
PARTICULARS IN RESPECT OF WORKS EXECUTED DURING LAST 7 YEARS (See the note below)
Sl
No
Name of
work/Project with
Address
Short Description
of work Executed
Name &
Address
of
Owner
Value of
Work
Executed
Stipulated time
of Completion
With date of
commencement
Actual time of
Completion with
date of completion
1
2
3
4
5
6
7
Name of Architect/
Consulting
Engineer with
Phone &
Mobile no.
8
Note: Attested copies of work completion certificates issued by the employer to be enclosed for verification by the
NLUO/PMC.
Name and Signature with Seal
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Enclosure to Annexure I
PROFORMA – 2
KEY PERSONNEL PERMANENTLY EMPLOYED.
Sl
No.
Name
Designation
Qualification
Experience
1
2
3
4
5
Years
With the
Firm
6
Any
other
Name and Signature with Seal
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SECTION - III
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Enclosure to Annexure I
ARTICLES OF AGREEMENT
(Subject to Approval by NLUO )
This agreement is made on the _____________ day of ___________2015 between “NATIONAL LAW UNIVERSITY
ODISHA” represented by its VICE CHANCELLOR _______________ (hereinafter called “NLUO”) which expression shall
include their representatives, executors, administrators and assignees of the ONE PART AND M/s
_______________________ a Company registered under Companies Act of 1956 having its registered office at
______________________ represented by its ____________(herein called “-CONTRACTOR ) which expression shall include
his/their heirs principle partners, executors, administrators and assignees of the OTHER PART.
WHEREAS NLUO is desirous of constructing NLUO Project at Kathajodi Campus, Cuttack-753015,, ODISHA and has
caused Tendered Drawings, Specifications, terms and conditions, Description of works , etc. describing the work to be done.
AND WHEREAS the said Tendered Drawings, specifications, terms & conditions, , Description of works etc. have been
signed by or on behalf of the parties here to.
AND WHEREAS THE CONTRACTOR has agreed and accepted to execute upon and subject to the conditions set forth herein
and to the conditions set forth in contract conditions all of which are collectively (hereinafter referred to as “The said
Conditions”), the works shown upon the said Tendered Drawings and described in the said specifications therein amounting to
the sum of Rs.____________ (Rupees _______________) or such other sum as shall become payable hereunder (hereinafter
referred as The Said Contract Amount).
AND
WHEREAS
THE
CONTRACTOR
has
deposited
Rs.
_________________
(Rupees
___________________________________) as Earnest Money for the Proposed Fabrication workof NLUO, to be retained
with NLUO for the due performance of this Agreement.
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NOW IT IS HEREBY AGREED AS FOLLOWS:
1.
In consideration of the lump sum of Rs. ______________ (Rupees ________________) to be paid at the time and in
the manner set forth in said conditions CONTRACTOR will upon and subject to the said conditions execute and
complete the works shown upon the said Tendered Drawings and such further detailed Tendered Drawings as may be
furnished to them by NLUO and described in the said specifications and the said Description of works including
rectification of any defect therein inconformity in all respect with the provision of the contract.
2.
NLUO shall pay to CONTRACTOR they said Contract amount of Rs.__________ (Rupees _________________) or
such other sum as shall become payable at the time and the manner hereinafter specified in the said conditions as
authorized by NLUO.
3.
The said Tendered Drawings, Description of works and conditions of contract and other documents herein mentioned
shall form the basis of this CONTRACT , and the decision of the said NLUO as mentioned in the conditions of contract
in reference to all matters of dispute as to the materials, workmanship, the intended or interpretation of the clause of
this Agreement, or any other document attached hereto shall be final and binding.
4.
The following documents shall be deemed to form and be read and constructed as an integral part of the Agreement.
(Viz)
(i)
(ii)
(iii)
(iv)
(a)
(b)
This form of Agreement.
Letter of Intent _____________dt. ______________
Tender schedule, Tender Call Notice, Form of Tender, Conditions of Contract, Specifications and Tender
Tendered Drawings.
Following Correspondence.
__________________________
__________________________
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and the parties hereto will respectively abide by and submit themselves to the Conditions and stipulations and perform
the agreements on their parts respectively in such conditions, specifications.
5.
6.
NLUO AND THE CONTRACTOR bind themselves, and successors in interest, executors, administrators and
assigns of administers and assigns of such other party in respect of all covenants of this Agreement.
The said contract comprise the works above mentioned and all subsidiary works connected therewith within the same
site, as may be ordered to be done from time to time by the said NLUO even though such works may not be shown on
the Tendered Drawings or described in the said specifications or the Description of works but may be fairly intended
for Successful completion & functioning of the project. This is a fixed cost contract and no escalation is payable.
Abnormal increase in the cost of materials or abnormal delay in completion of the project shall not be compensated for
by escalation. It is explicitly instructed that the Interior contractor shall provide for all necessary assistances as supply
of tools, machinery, materials to all and such other agencies directly engaged by NLUO in time for the execution and
completion of the Works.
7.
NLUO reserves to himself the right of altering the Tendered Drawings and nature of work and of adding to or omitting
any items of work or of having portions of the same carried out departmentally or otherwise be carried out without
prejudice to this contract and the contractor shall not be entitled to any remuneration or compensation on such work.
The contractor shall not have any right to object to same.
8.
The contractor shall not assign, sublet or transfer his/their interest in this agreement without the written consent of
NLUO.
9.
The contractor shall afford every reasonable facility to the representatives of the said NLUO for inspection, checking
or otherwise to the site to enable them to find out the actual carrying out of all works in the manner laid down in the
said conditions.
10.
If the contractor shall fail to comply with any of his obligations hereunder or shall he wind-up or his business shall be
dissolved or any receiver is appointed or any attachment is made in respect of any of his properties or the contractor
shall otherwise fail or neglect to complete the said work within the stipulated period, then or on the happening of any
such event the “NLUO” shall be entitled to cancel this Contract and to get the unfinished work done at the cost & risk
of the contractor / by a third party & if NLUO suffers any Losses in this regard NLUO shall look to the contractor for
the same viz., payment or reimbursement to such losses. The decision of the said NLUO in regard to the quantum of
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such losses will be final and binding on parties hereto. Upon such termination of this Contract or there shall be
adjustment of any payment made to contractor by NLUO the sub - contractor / supplier shall, if required refund any
such amounts to NLUO.
11.
Time shall be considered as the essence of this CONTRACT and THE CONTRACTOR hereby agrees to commence
the work in accordance with the said conditions and to complete the entire and all the works connected there to or as
ordered from time to time within the time period stipulated herein and to execute the same diligently and consistently
throughout the entire time period so specified and the contractor shall strictly adhere to the detailed programme for
completion of work.
12.
All disputes arising out of or in any way connected with this agreement shall be deemed to have arisen in Cuttack and
only the courts of Cuttack shall have jurisdiction to determine the same.
13.
All payments by NLUO under CONTRACT will be made at NLUO, Office of “The Vice Chancellor” NLUO . The
contractor is required to open a Bank account in the same bank as of NLUO for timely payments.
14.
It is the responsibility of the contractor to ensure timely depositing of sales tax on work contract tax as per the
prevailing rate during the tenure of contract period. The contractor shall be responsible for any delayed/partial payment
of WCT, VAT, service Tax and all other taxes as required under statute and other prevailing laws.
15.
As per Service Tax rules, applicable on fabrication work , Service Tax is to be paid by the service provider (the
contractor in this case). As per section of the Central Exercise act 1944, as extended to Service Tax, every person
making Service Tax payments, shall be presumed to have passed on the incidence of such tax to client, availing the
taxable service. Accordingly Service Tax incidence. % (Prevailing rates) has been passed. This statutory liability will
be deposited by us along with each RA Bill and challan shall be submitted to NLUO on before submitting next bill, In
case Service Tax rate is reduced / scrap than Service Tax loaded in the lump-sum contract value shall be reimbursed to
NLUO.
16.
Contractor shall provide the vouchers for full quantity of any of the material brought for the project whenever asked by
NLUO and be inclusive of Service tax and VAT in the rates.
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17.
The Contractor will carry out the testing of any of the materials at his own cost from a recognized laboratory as
approved by NLUO as per the relevant IS Codes before it is used in the work.
18.
All parts of this contract have been read to us and fully understood by us.
As witness thereof the parties hereto have hereunto set their hands the day and year first above written.
Signed by the said NLUO: ____________________________
In the presence of witness:
Name: ________________________
Name: _______________________
Occupation : ___________________
Occupation : ___________________
Address : ____________________ Address : ____________________
Signed by the said CONTRACTOR: ___________________________________
In the presence of witness:
Name: ________________________
Name: _______________________
Occupation : ___________________
Occupation : _______________
Address : ____________________ Address : ____________________
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SECTION - IV
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PMC
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FORM OF TENDER CALL NOTICE
To
The Vice Chancellor
National Law University Odisha ,
Kathajodi Campus, Cuttack-753015,, ODISHA.
Sub : Tender for Landscaping and Allied works of National Law University Campus for National Law University Odisha at
Kathajodi Campus, Cuttack-753015,, ODISHA.
Dear Sir,
I/We, have seen the site, read and examined and clearly understood the content in the following documents related to the Landscaping
and Allied works of National Law University Campus for National Law University Odisha at CUTTACK, ODISHA.
a)
Tender Call Notice.
b)
Instruction to the Tenderers.
c)
Articles of Agreement.
d)
General conditions of contract.
e)
Special conditions of contract.
f)
Particulars specifications and special clauses forming part of schedule of quantities.
g)
Modifications/Amendments to the Tender Call Notice if any.
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I/We hereby Tender for execution of the works referred to in the aforesaid document upon the terms and conditions contained or
referred to there in and in accordance in all respects with the specifications, designs, Tendered Drawings and other relevant details at
the rates quoted in Bill of Quantity and within the period of completion as stipulated in schedule.
In consideration of I/We being invited to Tender, I/We agree to keep the Tender open for acceptance for …… months from the due
date of submission thereof and not to make any modifications in its terms and conditions which are not acceptable. A sum of Rs-----------------------------------------------------------------------------is hereby forwarded in the form of demand draft No. ---------------- -----dt.----------------- issued by --------------------------(name of Bank) as earnest money in favor of National Law University Odisha
which amount is not to bear any interest. If I/We fail to keep the Tender open as aforesaid or make any modifications in the terms and
conditions of the Tender which are not acceptable to National Law University Odisha , I/We agree that National Law University
Odisha shall without prejudice to any other right or remedy be at liberty to forfeit the said earnest money absolutely. Should this
Tender be accepted, I/We hereby agree to abide by and fulfill all the terms and conditions and provisions of the aforesaid documents.
If after the Tender is accepted, I/We fail the commence the execution the works as provided for in the terms and conditions of
contract. I/We agree that National Law University Odisha shall without prejudice to any of their rights and remedies, be at liberty to
forfeit the said earnest money absolutely.
Witness----------------------------- signature in the capacity of ------------------------------date ------------------------ Duly authorize to sign the Tender on behalf of ----------------------------------------------------------------Address---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Time -------------------------------Dated------------------------------Telephone No.-----------------------------------------------------------------------------------.
(Seal)
Tender submitted on ----------------------------------- Before ------------------------------------------- P.M.
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SECTION - V
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APPENDIX
1.
Name of work
:
Landscaping and Allied works, National Law University Campus.
2.
Location
:
At: Kathajodi Campus, Cuttack-753015,, ODISHA
3.
Scope of work
:
As above and further detailed in the General Conditions of contract.
4.
Defects Liability Period
:
12 (Twelve) months from the date of issuing of completion certificate.
5.
Date of Commencement
:
3 (Three) days from the date of issue of work order or the date of handing over
site, whichever is later.
6.
Time allowed for completion
:
Part A - 1 (One) month
Part B – 10 (Ten) Months for the total works from the date of issue of LOI.
Brief the division of work will be done as follows :
LANDSCAPING AND ALLIED WORKS
7.
Liquidated damages
:
8.
Value of works for Interim certificate:
0.5% of the estimated contract value shown in the tender per week subject to
maximum of 5% of the accepted tender amount.
Rs. ………. subject to minimum of one bill in 15days.
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9.
Period of honoring Certificate
:
a) 15 (fifteen) days for R.A. Bills from the date of receipt of certificate from the
Architect.
10.
Total Security Deposit
:
5% of the gross value of work done & claimed in each bill provided the total
security deposit i.e. ISD+ retention money shall both together not exceeding 5%
of the contract value or 5% of final bill whichever is more.
11.Initial Security Deposit :
1% of the accepted contract amount which includes the EMD
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SECTION - VI
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GENERAL CONDITIONS OF CONTRACT.
1.0. Definitions:
“Contract means the documents forming the tender and the acceptance there of and the formal agreement executed between National
Law University Odisha (client) and the contractor, together with the documents referred therein including these conditions , the
specifications, designs, Tendered Drawings & instructions issued from time to time by the Architect/ N.L.U.O and all these documents
taken together shall be deemed to form one contract and shall be complementary to one another.
1.1.1. In the contract the following expression shall, unless the context otherwise requires, have the meaning hereby respectively
assigned to them.
1.1
“N.L.U.O” shall mean National Law University Odisha (client) having it’s office at Kathajodi Campus, Cuttack753015, ODISHA. & includes the client’s representatives, successors & assigns.
1.1.1(a). “PMC/ Consultant” shall
Bhubaneswar-751001.
mean
“M/s. RATH ARCHITECTONIC”, Plot No. 104, Madhusudan Nagar, Unit-IV,
1.1.1(b). “PMC” shall mean “M/s. RATH ARCHITECTONIC”, Plot No. 104, Madhusudan Nagar, Unit-IV, Bhubaneswar-751001.
1.1.2. “Site in charge” shall mean an Engineer appointed by the N.L.U.O/PMC as their representative to give instructions to the
contractor.
1.1.3. “The Contractor” shall mean the individual or firm or company whether incorporated or not, undertaking the works and shall
include legal representative of such individual.
1.1.4. ‘Engineer’ shall mean the technical representative of the Architect/consultant.
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1.1.5. ‘Tendered Drawings’ shall mean the Tendered Drawings prepared by the PMC and then issued by the Engineer and referred to
in the specifications and any modifications of such Tendered Drawings as may be issued by the Engineer from time to time
‘Contract value shall mean the value of the entire work as stipulated in the letter of acceptance of tender subject to such
additions thereto or deductions there from as may be made under the provision herein after contained.
1.1.6. ‘Specifications’ shall mean the specifications referred to in the tender and any modifications thereof as may time to time be
furnished or approved by the architect consultant .
1.1.7. “Month” means calendar month.
1.1.8. “Week” means seven consecutive days.
1.1.9. “Day” means a calendar day beginning and ending at 00Hrs and 24 Hrs respectively.
2.1.0
DEFECT LIABILITY PERIOD
2.1.1 The Defect Liability Period shall commence from the date of virtual completion as mentioned in the Certificate of Virtual
Completion issued by NLUO. The duration of the Defect Liability Period shall be One year after the date of issue of virtual
completion certificate by NLUO to the Contractor. i.e. 15 days after all the works as per the scope of work including completion of
all Fabrication work s are complete.
3.0
i)
Letter of Acceptance
Within the validity period of the Tender the N.L.U.O shall issue a letter of acceptance either directly or through the architect
by registered post or otherwise depositing at the address of the Contractor as given in the Tender to enter into a Contract for
the execution of the work as per the terms of the Tender. The letter of acceptance shall constitute a binding contract between
the NLUO and the contractor.
ii)
Contract Agreement
On receipt of intimation of the acceptance of Tender from the NLUO/ PMC the successful tenderer shall be bound to
implement the contract and within fifteen days thereof he shall sign an agreement in non judicial stamp paper of appropriate
value.
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4.0 Liquidated damages:
a.
b.
c.
d.
5.0
If the contractor fails to maintain the progress required to complete the work and clear the site including vacating their office
on or before the contracted or extended date or completion without justification in support of the cause of delay or
Delay in completion.
The defect which suppose to be rectified as per the advice of National Law University Odisha / Project Management
Consultant within the stipulated period.
Non specified material.
Payment of labour & statutory uses. And he may be called upon without prejudice to any other right of remedy available under
the law to the NLUO on account of such breach to pay a liquidated damages at the rate of 0.5% of the contract value which
subject to a maximum of 2% of the contract value.
PAYMENT TERMS & CONDITIONS :
85% of the total R.A. Bill submitted shall be paid within 7 (seven) working days from the date of submission of R.A. Bills to
NLUO with a condition that PMC/PD will certify to pay the amount. The balance payment deducting the necessary statutory
dues shall be paid only after complete verification of Bill by Project Management Consultant & National Law University
Odisha. The rest payment will be made after verification of the bill with in 15days.
6.0 PERFORMANCE GUARANTEE :
The performance guarantee is 5% of the total contract value which is submitted in form of Bank Guarantee from a
Nationalized Bank. Which is valid for 12 (twelve) months beyond the completion period which will be submitted with in the 7
days from the date of agreement as per the Performa enclose.
7.0
Settlement of disputes and Arbitration.
h. Except where otherwise provided in the contract all questions and disputes relating to own connection with the
interpretation, execution or enforcement of the contract shall be refer to arbitration, abolition and conciliation Act 1996.
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ii thing whatsoever in any way arising out of or relating to the contract, designs, Tendered Drawings, specifications,
estimates, instructions orders or these conditions or otherwise concerning the work or the execution or failure to
execute the same whether arising during the progress of the work or after the cancellation, termination, completion or
abandonment thereof shall be dealt with as mentioned hereinafter.
If the contractor considers that he is entitled to any extra payment or compensation in respect of the works over and above
the amounts admitted as payable by the Architect or incase the contractor wants to dispute the validity of any deductions or
recoveries made or proposed to be made from the contract or raise any dispute, the contractor shall give notice in writing of
his claim, or dispute to the Vice Chancellor, National Law University Odisha, Kathajodi Campus, Cuttack-753015,
ODISHA and endorse a copy of the same to the PMC, within 30 (thirty) days from the date of disallowance thereof or the
date of deduction or recovery. The said notice shall give full particulars of the claim, grounds on which it is based and
detailed calculations of the amount claimed and contractor shall not be entitled to raise any claim nor shall the N.L.U.O be
any way liable in respect of any claim by the contractor unless notice of such claim shall have been given by the contractor to
the Vice Chancellor, National Law University Odisha, Kathajodi Campus, Cuttack-753015, ODISHA in the manner and
within the time as aforesaid. The contractor shall be deemed to have waved and extinguished all his rights in respect of any
claim not notified to the Vice Chancellor, National Law University Odisha, Kathajodi Campus, Cuttack-753015, ODISHA
in writing in the manner and within the time aforesaid.
ii)
Except where the decision has become final, binding and conclusive in terms of the contract, all disputes or differences arising
out of the notified claims of the contractor as aforesaid and all claims of the N.L.U.O shall be referred for adjudication
through arbitration by the Sole Arbitrator appointed by the Vice Chancellor, National Law University Odisha, Kathajodi
Campus, Cuttack-753015, ODISHA. It will also be no objection to any such appointment that the arbitrator so appointed is a
N.L.U.O Officer and that he had to deal with the matters to which the Contract relates in the course of his duties as N.L.U.O
Officer. If the arbitrator so appointed is unable or unwilling to act or resigns his appointment or vacates his office due to any
reason whatsoever another sole arbitrator shall be appointed in the manner aforesaid by the said, Vice Chancellor, National
Law University Odisha, Kathajodi Campus, Cuttack – 753015, ODISHA. Such person shall be entitled to proceed with the
reference from the stage at which it was left by his predecessor.
It is a term of this contract that the party involving arbitration shall give a list of disputes with amounts claimed in respect of
each disputes with amounts claimed in respect of each dispute along with the notice for appointment of arbitrator.
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It is also a term of this contract that no person other than a person appointed by such National Law University Odisha,
Kathajodi Campus, Cuttack – 753015, ODISHA as aforesaid should act as arbitrator.
The conciliation and arbitration shall be conducted in accordance with the provisions of the arbitration & Conciliation Act
1996 or any statutory modification or reenactment thereof and the rules made there under.
It is also a term of the contract that the arbitrator shall be deemed to have entered on the reference on the date he issues
notice to both the parties calling them to submit their statement of claims and counter statement of claims. The venue of the
arbitration shall be such place as may be fixed by the arbitrator in his sole discretion. The fees, if any, of the arbitrator shall ,
if required to be paid before the award is made and published, be paid half and half by each of the parties. The cost of the
reference and of the award (including the fees, if any of the arbitrator) shall be in the discretion of the arbitrator who may
direct to any by whom and in what manner, such costs or any part thereof, shall be paid and fix or settle the amount of costs
to be so paid.
8.0
INTERIM PENALTY
8.1
The time allowed for carrying out the work as entered in the tender shall be strictly observed by the Contractor and shall be
deemed to be of the essence of the contract on the part of the contractor and shall be reckoned from the 3rd day after the date
on which the order to commence the work is issued to the Contractor or the date of handing over of site whichever is later.
8.2
The work shall throughout the stipulated period of the contract be proceeded with all due diligence. Before commencing the
work, the Contractor shall submit a detailed programme of work prepared in accordance with the aforesaid time schedule (Bar
Chart), to the PMC, Project Director for approval. Upon NLUO’s acceptance of the same, the Contractor shall proceed with
the work with all the diligence and regularity. The work programme shall be verified on the first working day of each month
by the Project Director, and in case it is not adhered to in any item of work stated therein, or the agreed programme remains
uncommented, incomplete, or delayed, the Contactor shall be liable to pay compensation for interim delay, an amount of. Rs.
10,000 per day.
8.3
This amount shall be recovered from each interim bill of the Contractor, the deductions thus made being refunded only upon
the Contractor making good the delay to bring the work in agreement with the detailed programme of work. However, if in the
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opinion of the NLUO, the delay (in any particular item of work in the whole) is of a minor nature only, and occurring due to
reason beyond control, the amount so being withheld may be waived by NLUO at his sole discretion. Provided always that the
entire amount withheld shall stand forfeited if the entire project is not completed by the due date or extended date of
completion.
9. Total Security Deposit
Total Security deposit comprises of
Earnest money deposit
Initial Security deposit
Retention Money.
a) Earnest Money Deposit.
a. The tenderers will submit the earnest money of Rs 4,00,000.00 (Rupees four lakh Only) in the form of Demand draft.
b. EMD in any other form other than as specified above will not be accepted. Tender not accompanied by the EMD is
liable to be rejected.
c. No interest will be paid on the EMD.
d. EMD of unsuccessful tenderers will be refunded within 15 days of award of contract.
e. EMD of successful tenderer will be retained as a part of security deposit.
b)
Initial Security Deposit (ISD)
The amount of ISD shall be 1% of accepted value of tender including the EMD in the form of D/D drawn on any Nationalized
Bank and shall be deposited within 3 (three) days from the date of acceptance of tender.
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b) Retention Money
Besides the ISD as deposited by the contractor in the above said manner, the retention money shall be deducted from the
running account bills at the rate of 5% of the gross value of work done by the contractor and claimed in each such bill
provided that the total security deposit i.e. the ISD plus Retention Money both taken together shall not exceed 5% of the
contract value. Provided further that in the event, the cumulative gross value of work done exceeds the accepted value of
tender, total security deposit shall not exceed 5% of such gross value. 50% of the total security deposit shall be refunded to the
contractor without any interest on issue of Virtual Completion certificate by the Architect/consultant. The balance 50% of the
total security deposit shall be refunded to the contractor without interest within fifteen days after the end of defects liability
period provided the contractor has satisfactorily attended to all defects in accordance with the conditions of contract including
site clearance.
Earnest Money Deposit.
f. The tenderers will submit the earnest money of Rs 4,00,000.00 (Rupees four lakhs Only)in the form of Demand
draft.
g. EMD in any other form other than as specified above will not be accepted. Tender not accompanied by the EMD is
liable to be rejected.
h. No interest will be paid on the EMD.
i. EMD of unsuccessful tenderers will be refunded within 15 days of award of contract.
j. EMD of successful tenderer will be retained as a part of security deposit.
10.0.
Refund of Security Deposit.
10.1. No interest shall be paid on the amount retained by the N.L.U.O as Security Deposit.
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10.2.
50% of the total security deposit shall be refunded to the contractor without any interest on issue of Virtual Completion
certificate by the Architect/consultant. The balance 50% of the total security deposit shall be refunded to the contractor without
interest within fifteen days after the end of defects liability period provided that the contractor has satisfactorily attended to all
defects in accordance with the conditions of contract including site clearance.
11.0 Signing of the Contract Document.
The Successful tenderer shall be bound to implement the contract by signing an agreement and condition of contract attached
herewith within 3 days from the receipt of intimation of acceptance of his tender by the N.L.U.O. However, the written
acceptance of the tender by the N.L.U.O will constitute a binding agreement between the N.L.U.O and successful tenderer
whether such formal agreement is subsequently entered into or not.
12.0
Validity of Tender.
Tender shall remain valid and open for acceptance for a period of two (2) months from the date of opening of price bid. If the
tenderer withdraws his/her offer during the validity period or makes modifications in his/her original offer which are not
acceptable to the N.L.U.O without prejudice to any other right or remedy the N.L.U.O shall be at liberty to forfeit the EMD.
13. Ownership of Tendered Drawings
All Tendered Drawings, specifications and copies thereof furnished by the NLUO through its architects / consultants are the
properties of the NATIONAL LAW UNIVERSITY, ODISHA. They are not to be used for any work.
14.
Insurance of works
14.1
Without limiting his obligations and responsibilities under the contract the contractor shall insure the
insurance is being covered in the joint names of the NLUO and the contractor against all loss of damages
from whatever cause arising other than the excepted risks, for which he is responsible under the terms of
contract and in such a manner that the NLUO and contractor are covered for the period stipulated and are
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also covered during the period of maintenance for loss or damage arising for a clause, occurring prior to the
commencement of the period of maintenance and for any loss or damage occasioned by the contractor in the
course of any operations carried out by him for the purpose of complying with his obligations under clause.
a)
The works for the time being executed to the estimated current Contract value thereof, or such additional
sum as may be specified together with the materials for incorporation in the works at their replacement
value.
b)
The constructional plant and other things brought on to the site by the contractor to the replacement value of
such constructional plant and other things.
c)
Such insurance shall be effected with an insurer and in terms approved by the NLUO which approval shall
not be unreasonably withheld and the contractor shall whenever required produce to the PMC/ Consultant the
police if insurance and the receipts for payment of the current premiums.
14.2
Damage to persons and property
The contractor shall, except if and so far as the contract provides otherwise indemnify the NLUO against all
losses and claims in respect of injuries or damages to any person or material or physical damage to any
property whatsoever which may arise out of or in consequence of the execution and maintenance of the
works and against all claims proceedings, damages, costs, charges and expenses whatsoever in respect of or
in relation thereto except any compensation of damages for or with respect to :
a)
The permanent use or occupation of land by or any part thereof.
b)
The right of NLUO to execute the works or any part thereof on, over, under, in or through any lands.
c)
Injuries or damages to persons or properties which are unavoidable result of the execution or maintenance of
the works in accordance with the contract.
d)
Injuries or damage to persons or property resulting from any act or neglect of the NLUO their agents,
employees or other contractors not being employed by the contractor or for or in respect of any clams,
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proceedings, damages, costs, charges and expenses in respect thereof or in relation thereto or where the
injury or damage was contributed to by the contractor, his servants or agents such part of the compensation
as may be just and equitable having regard to the extent of the responsibility of the NATIONAL LAW
UNIVERSITY, ODISHA, employees, or agents or other contractors for the damage of injury.
15.
Third Party Insurance
15.1
Before commencing the execution of the work the contractor but without limiting his obligations and
responsibilities under clauses 24.0 of GCC shall insure against his liability for any material or physical
damage, loss, or injury which may occur to any property including that of NATIONAL LAW UNIVERSITY,
ODISHA, or to any person, including any employee of the NATIONAL LAW UNIVERSITY, ODISHA, by or
arising out of the execution of the works or in the carrying out of the contract, otherwise than due to the
mattes referred to in the provision to clause 24.0 thereof.
15.2
Minimum amount of Third Party Insurance
Such insurance shall be effected with an insurer and in terms approved by the NLUO which approval shall
not be reasonably withheld and for at least the amount stated below. The contractor shall, whenever
required produce to the PMC/ Consultant the policy or polices of insurance cover and receipts for payment
of the current premiums.
The minimum insurance cover for physical property, injury, and death is Rs.5.00 lakhs per occurrence
with the number of occurrences limited to four. After each occurrence contractor will pay additional
premium necessary to make insurance valid for four occurrences always.
15.3
Accident or Injury to workman:
The NLUO shall not be liable for in respect of any damages or compensation payable at law respect or in
consequence of any accident or injury or any workmen or other person in the employment of the contractor
or any sub-contractor, save and except an accident or injury resulting from any act or default of the NLUO
against all such damages and compensation, save and expect as aforesaid, and against all such damages and
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compensation, save and except as aforesaid, and against all claims, proceedings, costs, charges and
expenses whatsoever in respect thereof in relation thereto.
15.4.
Insurance against accidents etc. to workmen
The contractor shall insure against such liability with an insurer approved by the NLUO during the whole of
the time that any persons are employed by him on the work and shall, when required, produce to the PMC/
Consultant such police of insurance and receipt for payment of the current premium. Provided always that,
in respect of any persons employed by any sub-contractor the contractor’s obligation to insure as aforesaid
under this sub-clause shall be satisfied if the sub contractor shall have insured against the liability in respect
of such be persons in such manner that NLUO is indemnified under the policy but the contractor shall
require
such require sub-contractor to produce to the PMC/ Consultant when such policy of insurance and the receipt
for the payment of the current premium.
15.5
Remedy on contractor’s failure to insure:
If the contractor fails to effect and keep in force the insurance referred to above or any other insurance
which he may be required to effect under the terms of contract, then and in any such case the NLUO may
effect and keep in force any such insurance and pay such premium or premiums as may be necessary for that
purpose and from time to time deduct the amount so paid by the NLUO as aforesaid from any amount due or
which may become due to the contractor, or recover the same as debt from the contractor.
15.6
Without prejudice to the others rights of the NLUO against contractors. In respect of such default, the NLUO
shall be entitled to deduced from any sums payable to the contractor the amount of any damages costs,
charges and other expenses paid by the NLUO and which are payable by the contractors under this clause.
The contractor shall upon settlement by the Insurer of any claim made against the insurer pursuant to a
policy taken under this clause, proceed with due diligence to rebuild or repair the works destroyed or
damaged, In this event all the monies received from the Insurer in respect of such damage shall be paid to
the contractor and the Contractor shall not be entitled to any further payment in respect of the expenditure
incurred for rebuilding or repairing of the materials or goods destroyed or damaged.
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16.0
Commencement of Works:
The date of commencement of the work will be reckoned as the date of handing over site by joint signature
of contractor, PMC & NLUO or three days from the date of issue of letter of acceptance of the tender by the
NLUO whichever is later.
17.0
Time for completion
Time is essence of the contract and shall be strictly observed by the contractor. The Work shall be completed
within a period of Part A – 1 month and Part – B 10 months from the date of commencement work. If
required in the contract or as directed by the Architect/ consultant. The contractor shall complete certain
portions of work before completion of the entire work. However the completion date shall be reckoned as the
date by which the whole work is completed as per the terms of the contract.
18.0.
No compensation or restrictions of work
If at any time after acceptance of the tender NLUO shall decide to abandon or reduce the scope of work for
any reason whatsoever and hence not required the whole or any part of the work to be carried out. The
Architect/PMC/ shall give notice in writing to that effect to the contractor and the contractor shall act
accordingly. In the matter. The contractor shall have no claim to any payment of compensation or otherwise
whatsoever, on account of any profit or advantage which he might have derived from the execution of the
work fully but which he did not derive in consequence of the foreclosure of the whole or part of the work.
Provided that the contractor shall be paid the charges on the materials carried only actually and confide
brought to the site of the work by the contractor and rendered surplus as a result of the abandonment,
curtailment of the work or any portion thereof and then taken back by the contractor, provided however that
the NLUO shall have in such cases the option of taking over all or any such materials at their purchase price
or a local current rate whichever is less.
“In case of such stores credit shall be given to him at the rates not exceeding those at which were originally
issued to the contractor after taking into consideration and deduction for claims on account of any
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deterioration or damage while in the custody of the contractor and in this respect the decision of PMC/
Consultant shall be final.
19.0
Suspension of work
i)
The contractor shall, on receipt of the order in writing of the PMC/ Consultant (whose decision shall be final
and binding on the contractor) suspend the progress of works or any part thereof for such time and in such
manner as PMC/ Consultant may consider necessary so; as not to cause any damage or injury to the work
already done or endanger the safety thereof for any of following reasons.
a)
On account any default on the part of the contractor, or
b)
For proper execution of the works or part thereof for reasons other than the default of the contractor, or
c)
for safety of the works or part thereof.
The contractor shall, during such suspension properly protect and secure the works to the extent necessary
and carry out the instructions given in that behalf by the PMC/ Consultant.
ii)
If the suspension is ordered for reasons b) and c) in sub – Para I) above:
The contractor shall be entitles to an extension of time equal to the period of every such suspension. No
compensation whatsoever shall be paid on this account.
20.0
Action when the whole security deposit is forfeited
In any case in which under any clause or clauses of this contract, the Contractor by the PMC/ Consultant
shall have the power to adopt any of the following course as they may deem best suited to the interest of the
NATIONAL LAW UNIVERSITY, ODISHA..
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a)
To rescind the contract ( of which rescission notice in writing to the contractor by the PMC/ Consultant shall
be conclusive evidence) and in which case the security deposit of the contractor shall be forfeited and be
absolutely at the disposal of NATIONAL LAW UNIVERSITY, ODISHA.
b)
To employ labour paid by the NLUO and to supply materials to carry out the work, or any part of the work,
debiting the contractor with the cost of the labour and materials ( the cost of such labour and materials as
worked out by the PMC/ Consultant shall be final and conclusive against the contractor) and crediting him
with the value of the work done, in all respects in the same manner and at the same manner and at the same
rates as if it had been carried ;out by the contractor under the terms of this contract the certificate of PMC/
Consultant as to the value of work done shall be final and conclusive against the contractor.
c)
To measure up the work of the contractor, and to take such part thereof as shall be unexecuted, out of his
hands, and to give it to another contractor to complete in which case any expenses which may be incurred in
excess of the sum which would have been paid to the original contractor, if the whole work had been
executed by him (of the amount of which excess the certificates in writing of the PMC/ Consultant shall be
final and conclusive) shall be borne by original contractor and may be deducted from any money due to him
by NLUO under the contract or otherwise, or from his security deposit o the proceed of sale thereof, or
sufficient part thereof. In the event of any of above courses being adopted by the NLUO the contractor shall
have no claim to compensation for any loss sustained by him by reasons of his having purchased or procured
any material or entered into any engagements or make any advances on account of, or with a view to the
execution of the work or the performance of the contract and in case the contract shall be rescind under the
provision aforesaid, the contractor shall not be entitled to recover or to be paid any sum or any work thereto
for actually performed under this contract, unless, and until the PMC/ Consultant will have certified in
writing the performance of such work and the value payable in respect thereof, and he shall only be entitled
to be paid the value so certified.
21.0
NLUO has right to terminate the contract
If the contractor being an individual or a firm commit any ‘Act of insolvency’ or shall be adjusted an
insolvent or being an incorporated company shall have an order for compulsory winding up voluntarily or
subject to the supervision of Govt. and of the Official Assignee of the liquidator in such acts of insolvency
of winding up shall be unable within seven days after notice to him to do so, to show to the reasonable
43
NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
satisfaction of the PMC/ Consultant that he is able to carry out and fulfill the contract, and to give security
therefore if so required by the PMC/ Consultant.
Or, if the contractor (whether an individual firm or incorporated company) shall suffer execution to be
issued or shall suffer any payment under this contract to be attached by or on behalf of any of the creditors
of the contractor.
Or, shall assign or sublet this contract without the consent in writing of the NLUO through the Architect/
consultant or shall charge or encumber this contract or any payment due to which may become due to the
contractor there under :
(a) has abandoned the contract; Or
(b) has failed to commence the work, or has without any lawful excuse under these conditions suspended the
progress of the works for 14 (fourteen) days after receiving from the NLUO through the Architect/
Consultant written notice to proceed, or
I has failed to proceed with the works with such diligence and failed to make such due progress as would
enable the works to be completed within the time agreed upon. Or has failed to remove materials from the
site or to pull down and replace work within seven days after written notice from the NLUO through
Architect/ PMC that the said materials were condemned and reject by the PMC under these conditions. Or
has neglected or failed persistently to observe and perform all or any of the acts, matters or things by this
contract to be observed and performed by the contractor for seven days after written notice shall have been
given to the contactor to observe or perform the same or has to the detriment of good workmanship or in
defiance of the NLUO‘s or Architect’s
Consultant’s instruction to the contrary subject any part of the contract. Then and in any of said cases the
NLUO and or the Architect/ consultant , may not withstanding any previous waiver, after giving seven days
notice in writing to the contractor determine the contract, but without thereby affecting the powers of the
NLUO or the Architect/ consultant or the obligation and liabilities of the contractor the whole of which shall
continue in force as fully as if the contract had not been so determined and as if the works subsequently had
been executed by or on behalf of the contractor. And further the NLUO through the Architect/ Consultant
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NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
their agents or employees may enter upon and take possession of the work and all plants, tools, scaffoldings,
materials, sheds, machineries lying upon the premises or on the adjoining lands or roads use the same by
means of their own employees or workmen in carrying on and completing the work or by engaging any other
contractor or persons to complete the work and the contractor shall not in any was interrupt or do any act,
matter or thing to prevent or hinder such other contractor or other persons employed for completing and
finishing or using the materials and plants for the work.
When the works shall be completed or as soon thereafter as convenient the NLUO or the Architect/
consultant shall give a notice in writing to the contractor to remove his surplus materials and plants and
should the contractor fail to do so within 14 days after receipt thereof by him the NLUO sell the same by
public auction after due publication, and shall adjust the amount realized by such auction. The contractor
shall have no right to question any of the act of the NLUO incidental to the sale of the materials etc.
22.0
PAYMENT TERMS & CONDITIONS :
85% of the total R.A. Bill submitted shall be paid within 7 (Seven) working days from the date of submission of R.A. Bills to
NLUO subject to condition that PMC/PD(I/c) will certify to Pay the amount. The balance payment deducting the necessary
statutory dues shall be paid only after complete verification of Bill by National Law University Odisha / Project Management
Consultant within 15 days.
24.0
Excise duty, taxes, levies etc.
The contractor shall pay and be responsible for payment of all taxes, duties, levies, royalties, fees, cess or
charges in respect of the works including but not limited to sales tax, tax on works contract excise duty, and
octroi, payable in respect of materials, equipment plant and other things required for the contact. All of the
aforesaid taxes, duties, levies, fees and charges shall be to the contractor’s account and the NLUO shall not
be required to pay any additional or extra amount on this account. Variation of taxes, duties, fees levies etc
if any, till completion of work shall be deemed to be included in the quoted rates and no extra amount on
this account. Variation of taxes, duties, levies etc, if any, till completion of work shall be deemed to be
included in the quoted rates and no extra claim on this account will in any case be entertained. If a new tax
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NLUO
SIGNATURE AND SEAL
PMC
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CONTRACTOR
SIGNATURE AND SEAL
or duty or levy or cess or royalty or octroi is imposed under as statue or law during the currency of contract
the same shall be borne by the contractor.
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NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
SECTION - VII
47
NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
SPECIAL CONDITIONS OF CONTRACT
Scope of work
1.0
2.0
The scope of work is to carry out all works in connections with landscaping and allied of National Law
University Campus Works at Kathajodi Campus, Cuttack-753015, ODISHA.
Address of site
The site is located at Kathajodi Campus, Cuttack-753015, ODISHA.
3.0
Dimensions and levels
All dimensions and levels shown on the Tendered Drawing shall be verified by the contractor on the site and
he will be held responsible for the accuracy and maintenance of all the dimensions and the levels. Figured
dimensions are in all cases to accepted and no dimension shall be scaled. Large scale details shall take
precedence over small-scale Tendered Drawings. In case of discrepancy the contractor shall ask for
clarification from the PMC/ Consultant before proceeding with the work.
4.0
Notice of operation
The contractor shall not carry out any important operation without the Consent in writhing from the PMC/
Consultant/NLUO
5.0
Approved make
The contractor shall provide all materials from the list of approved makes and ISI marked at his own cost
and also appoint the agency for the waterproofing, anti-termite, aluminium doors ,etc. and any other item as
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NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
specified in the Tender . The PMC/ Consultant may approve any make / agency within the approved as
given at the time of Tender list as given in the Tender after inspection of the sample / mock up. The
contractor will approve the makes from PMC minimum 30 working days before executing the works.
6.0
Procurement of materials
The contractor shall make his own arrangements to procure all required materials and ISI marked for the
work. All wastages and losses in weight shall be to the contractor account.
7.0
Acceptance of Tender
The NLUO shall have the right to reject any or all Tenders without assigning any reason. They are not to
bound to accept the lowest or any Tender and the Tenderer or Tenderers shall have no right to question the
act of the NATIONAL LAW UNIVERSITY, ODISHA. However adequate transparency would be maintained
by the NATIONAL LAW UNIVERSITY, ODISHA.
8.0
The Bidders must send offers only in the Tender document collected from the office of NLUO accepting the
term & conditions mentioned and should enclose this tender document duly signed and stamped in each page
along with their offer both
in figures and words along with their acceptance of the terms &conditions of
NLUO otherwise the offer will be summarily rejected.
9.0
Information regarding Drawings and designs can be obtained from office of the Architect , At – Plot No. 104,
Madhusudan Nagar, Unit –IV, Bhubaneswar-751001. Ph. No. 0674-2390940,
10. In case of any changes in design as per the site condition the Tendered Drawing shall supersede the B.O.Q
enclosed the tender.
11. The warranty given by the manufacturing company on any material to be used at site by the contractor shall be
in the name of the “Registrar National Law University, Odisha”.
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NLUO
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PMC
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CONTRACTOR
SIGNATURE AND SEAL
12. The contractor should study the Drawings properly and visit the site for analyzing the site condition before
quoting the rates.
13. During AMC Period , the contractor will repair the defective materials within 24 Hrs after getting complain
from NLUO. If the contractor fails to repair the same then NLUO will recover 5times the amount required for
repairing the material from the contractor.
50
NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
SECTION - VIII
51
NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
PROFORMA OF LETTER OF ACCEPTANCE OF TENDER
REGISTERED A.D.
To,
M/s …………………………….
………………………………….
………………………………….
Dear Sirs,
NAME OF THE WORK
Please refer to your letter No. __________________ dated __________________ on the captioned subject. We are pleased to inform
that your Tender for the above mentioned work has been accepted by our clients NLUO at the rates quoted by you for a total cost of
Rs.___________________ (Rupees __________________________________________)
In this connection, it may please be noted that the following letters will form part of the contract document:
i)
ii)
iii)
iv)
Your letter No. ________________ dated _______________ addressed to ___________________
You are requested to call on us to execute the formal agreement within 05 days from the date of issue of this letter of acceptance or the
date of handing over the site whichever is later.
You are requested to submit Initial Security Deposit of Rs._________ by means of DD drawn in favor NLUO within a period of 7
days from the date of issue of this letter.
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NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
You are also requested to start the work at once in consultation with PMC/NLUO. Please note that the time allowed for completion of
work is 30 days, which shall be reckoned from 3rd day of receipt of this letter or date of handing over the site whichever is later.
Please note that time will be the essence of the contract.
You are further requested to take out necessary insurance covers, indemnity bonds, labour permissions at your cost in terms and
conditions of the contract.
Please acknowledge receipt of this letter.
Architects
COPY to Vice Chancellor of NLUO , for information.
Place :………………….
Date :…………………..
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NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
SECTION - IX
54
NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
PERFORMANCE BANK GUARANTEE
1.
Whereas the NLUO and M/s ………………(herein after referred to as contractor) have come to and agreement for
construction of Interior Furnishing & Finishing Work of Academic building block for NLUO, vide letter no.
NLUO/Wks/…………..dated…………..
2.
And whereas, as per the terms of the contract executed the contractor is to furnish performance BG for………………….(5%
for contract value) valid up to Virtual Completion Certificate (12 months).
NOW THEREFORE THESE WITNESS
3.
We (Name of the Bank ) (herein after referred to as the Bank) in consideration of NLUO, having agreed to pay the contractor
at rates as provided in the agreement executed between them, hereby agree with NLUO.
4.
We…………..(Bank) do hereby undertake to pay the amount due and payable under this guarantee without any Demur, merely
on a demand from Board, stating that the amount claimed is due by way a loss or damage caused to or would be caused to or
suffered by the NLUO, by reason or any breach by the said agreement or by reason of the contractor’s failure to perform the
said agreement. Any such demand made on the Bank, shall be conclusive as regards the amount due and payable by the Bank,
under this guarantee. However, our liability under this BG shall be restricted for any amount not exceeding value of this BG.
5.
We………..(Bank) further agree that the guarantee herein contained, shall remain in full force and effect during the period that
would be taken for the performance of the said agreement and that it shall continue to be enforceable till NLUO certifies that
the Terms & Condition of the said agreement has been full and properly carried out by the said contractor and accordingly
discharged the guarantee. The Bank understood that the Onus of extending the validity of BG in time, as per the requirement of
NLUO is with the contractor.
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NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
6.
That it will, in the event of the contractor, failing to honor any of the conditions stipulated in its agreement OR in the event of
the contractor not completing the work as per specification and Tendered Drawing, or in the event of the contactor committing
breach of the contract or any provision these off or in the event of the contact failing to renew this guarantee, at any time
during the course of contract and settlement of account including the period covered by its extension, pay to NLUO without
any Demur on mere demand by. NLUO, the sum or Sums which in the opinion of the Vice Chancellor. NLUO, the contactor is
liable to pay NLUO. Any such demand made on the Bank, shall be conclusive as regards, the amount due and payable by the
Bank under the guarantee. However our liability under the BG shall be restricted to an amount not exceeding Rs……………
7.
We…….(Bank) further agree with NLUO that the NLUO shall have the fullest liberty without effecting in any manner our
obligation here under to vary any of the Terms & Condition of the said agreement or to extend time of performance by the
contractor from time to time or to postpone for any time or from time to time any of the powers exercisable by the NLUO
against the said contractor and to forbear or enforce any of the Terms & Condition relating to the said agreement and we shall
not to the relieved from our liability by reasons of any such variation or extension, being granted to the said contractor or for
any forbearance , act or omission on the part of NLUO or any indulgence by NLUO to the said contractor or by any such
matter or thing, whatsoever which under law relating to sureties would but this provision have effect of so reliving us. We
…………..undertake not to revoke this guarantee during its currency except with the previous consent of the NLUO in writing.
8.
That as to whether occasion has arisen for the demand of the amount covered by BG, the decision of Vice Chancellor, shall be
final and accepted by the Bank without any reference to the contractor.
9.
That this BG, shall be enforceable against the Bank as a first charge and not available to be appropriated by the Bank towards
claims, if any due, to the contractor. That to give effect to the guarantee, the Vice Chancellor NLUO shall be at liability to act
as, though the Bank were the principal debtors.
10.
NLUO’s rights to recover the said amount will not be affected or compounded due to any dispute raised by Contractor or to
that any dispute is pending before any officer, Courts, Arbitrator/Umpire. This BGB shall in all respects and for all purpose be
binding and operative till the validity including extended period. If required, NLUO may ask for extension of this period of
BGB during its validity. In case the period of BGB is not extended by the Bank on receiving the intimation from NLUO then
the letter of extension shall be treated as non-encashment of BGB and the Bank shall remit the amount to NLUO. For
enforcing legal rights/remedies under this BGB the Courts of High court, Cuttack jurisdiction.
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NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
11.
And that the Bank shall not revoke the BG during its currency except with the previous consent in writing of the Vice
Chancellor, NLUO and agree that any change in the constitution of the said contractor or said Bank shall not discharge our
liability hereunder. This BGB shall in all respect and for all-purpose be binding and operative till the validity including
extended period. It shall not be necessary for the NLUO to proceed against the contractor before proceeding against the Bank
and the guarantee herein contained shall be enforceable against the Bank notwithstanding any security, which the Board may
have obtained from the contractor.
12.
That this BG shall be enforceable against the Bank or a first change and not available to be appropriated by the Bank towards
claim, if any due to the contractor. That forgive effect for the guarantee the Vice Chancellor, NLUO shall beat liability to act
as though the Bank were the principal debtors.
13.
That this BG shall be in full force for a period of twelve months from ___________ and it will hold goods for all demands
make by Vice Chancellor, NLUO.
57
NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
SECTION - X
LETTER OF GUARANTEE FOR MOBILISATION ADVANCE
58
NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
(TO BE STAMPED AS A SECURITY BOND)
The Vice Chancellor
National Law University Odisha .
kathajodi Campus
Cuttack - 753015, ODISHA
.
Dear Sirs,
N.L.U.O’s Proposed National Law University Campus Works at Kathajodi Campus, Cuttack-753015,.
WHEREAS
(1) You have awarded a contract for civil work in respect of the construction of your N.L.U.O’s own National Law University
Campus Works at Kathajodi Campus, Cuttack-753015 to our constituents _______________________________a Company /
firm having its registered office/office at ________________________ (hereinafter referred to as “the Contractors”, which
expression shall include its successors and assigns) in terms of which the National Law University Odisha has agreed to advance
to the contractors a sum of Rs. ___________ (Rupees _________________ only) as and by way of mobilization advance in order
to enable them for making arrangements for producing necessary materials for the construction work and for tools, plant,
equipment, etc.
(2) The Contractors have vide their letter dated ____________ requested the National Law University Odisha to grant them a sum of
Rs. ___________ (Rupees ________________ only) as and by way of mobilization advance which the National Law University
Odisha has agreed to grant subject to the terms and conditions as set out in their letter No. _____________ dated ____________.
(3) One of the terms of the said letter dated _____________ requires the Contractors to furnish bank guarantee satisfactory to the
National Law University Odisha to secure the said advance.
(4) It is agreed by and between the parties to the said contract that the said bank guarantee may be furnished by us.
59
NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
NOW THEREFORE THIS LETTER OF GUARANTEE WITNESSES that in consideration of the National Law University Odisha
on our request agreeing to advance a sum of Rs. ____________ (Rupees _________________ only) as a and by way of mobilization
advance subject to the terms and conditions as set out in the National Law University ODISHA ’s letter No. _____________ dated
______________ addressed to the Contractor, we the (Name of bank) hereby agree and undertake to the National Law University
ODISHA as follows:
(i)
that the Contractors shall duly perform and discharge their obligations under the said contract to the full satisfaction of the
National Law University ODISHA and that they shall utilize the said mobilization advance exclusively for the purpose of
making preliminary construction of the aforesaid project for the National Law University Odisha at Kathajodi Campus,
Cuttack-753015, and for no other purpose.
(ii)
that in case the Contractors do not repay principal amount or pay the interest on said advance on the due dates or do not present
their Running Bills for payment to the National Law University Odisha so that the National Law University Odisha is not in a
position to adjust the said advance from out of the bills payable to the contractors or the contractors fail to repay the said
advance or pay interest thereon or any part thereof on due dates or on demand, by the National Law University Odisha or on
the occurrence of any of the events specified in the said contract that may lead to the termination of the contract, we the (Name
of the bank) hereby guarantee and undertake to pay to the National Law University Odisha on demand without demur the said
sum of Rs.___________________ (Rupees ____________________ only) or such unadjusted portion thereof together with
interest @ ____________ % per annum accrued due thereon within a period of one week from the date of receipt of the
demand from the National Law University Odisha .
(iii)
that any statement made by the National Law University Odisha and the amount mentioned in the demand notice given to us
shall not be called in question by us and shall be a conclusive proof regarding the amount that is payable by us under this
guarantee and that we shall not demand any proof thereof.
(iv)
that we will make the payment pursuant to the demand notice issued by the National Law University Odisha , notwithstanding
any dispute that may exist or arise between the National Law University Odisha and the Contractors or any other person.
(v)
that this guarantee shall not be revoked by us without prior consent in writing of the National Law University Odisha .
WE HEREBY FURTHER AGREE THAT:
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NLUO
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PMC
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CONTRACTOR
SIGNATURE AND SEAL
(a) any forbearance, act or omission on the part of the National Law University Odisha in enforcing any of the conditions of the said
contract or granting of any time or the showing of any indulgence by the National Law University Odisha to contractors in respect
of the completion of the building or any other matter in connection therewith shall not discharge us in any way and our obligations
under this guarantee shall be discharged only by payment in full of the sums guaranteed hereunder.
(b) Our liability under these presents shall not exceed the sum of Rs. _________ (Rupees _________________________ only) and
interest @ ______% per annum accruing due thereon.
(c) Our liability under this guarantee shall not be affected by any infirmity or irregularity on the part of the contractors in entering into
the said contract or by the dissolution or change in the constitution of the contractor firm.
(d) Our liability under these presents will terminate on the issue of the Virtual
Completion Certificate by the Architects/N.L.U.O pursuant to the said contract and unless a claim, suit or action is filed against us
within 6 months thereafter all the rights of the National Law University Odisha against us under this guarantee shall be
forfeited and we shall be released and discharged from all our obligations and liabilities hereunder.
Yours faithfully,
For and on behalf of
(National Law University Odisha)
(Authorized Official)
N.B.: This guarantee will require stamp duty as applicable in the state, where it is executed and shall be signed by the official whose
signature and authority shall be verified.
MOBILISATION ADVANCE
61
NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
At the request of the Contractor mobilization advance to a maximum of 10.0 % (Ten Percent) of the contract amount against
Bank Guarantee from a Nationalized Bank shall be paid by NLUO . This shall be paid in two equal installments against
equivalent Bank Guarantee . The First Installment of mobilization advance of 5 % ( five percent) of contract value shall be
paid at the time of award of work and on certification of proper and satisfactory mobilization at site. Balance mobilization
advance of 5% (five) of contracts value against Bank Guarantee bonds from Nationalized Bank shall be payable after
submitting the 1st RA bill. However the first installment of mobilization advance will be released on the finalization of bar
chart duly approved by NLUO and signed by the Contractor, and Project Director, receipt of certificate from Project Director
and Architect/ PMC regarding satisfactory mobilization at site.
RECOVERY OF MOBILISATION ADVANCE
Total mobilization advance shall be recovered from the RA bills In Pro-rata basis when the work done value reaches 15% of
the contract value till the work done value reaches 85% of the contract value.
Certificate of Payment
The contractor shall be entitled under the certificates to be issued by the NLUO to the contractor within 10
working days from the date of certificate to the payment from NLUO from time to time . The NLUO shall
recover the statutory recoveries other dues including the retention amount from the certificate of payment.
The scrutiny committee can verify as and when required after verified by PMC.
Provided always that the issue of any certificate by the Architect/ consultant during the progress of works or
completion shall not have effect as certificate of satisfaction or relive the contractor from his liability under
clause.
The PMC/Consultant shall have power to withhold the certificate if the work or any part thereof is not
carried out to their satisfaction.
The PMC/ Consultant may be any certificate make any correction required in previous certificate.
The NLUO shall modify the certificate of payment as issued by the Architect/ consultant from time to time
while making the payment.
The contractor shall submit interim bills only after taking actual measurement and properly recorded in the
measurement Book.
62
NLUO
SIGNATURE AND SEAL
PMC
SIGNATURE AND SEAL
CONTRACTOR
SIGNATURE AND SEAL
The contractor shall not submit interim bills when the approximate value of work done by him less than 20
lacs and the minimum interval between two such bills shall be ten days.
The final bill may be submitted by contractor within a period of one month from the date of virtual
completion and Architect/ Consultant shall issue the certificate of payment within a period of two months.
The NLUO shall pay the amount within a period of three months from the date of issue of certificate
provided there is no dispute in respect of rates and quantities.
The contractor shall submit the interim bills in the prescribed format with all details.
PAYMENT TERMS & CONDITIONS :
Upto 85% of the total R.A. Bill submitted may be paid within 9 (nine) working days from the date of submission of R.A. Bills
subject to the approval of PMC & PD jointly. The balance payment deducting the necessary statutory dues shall be paid only
after complete verification of Bill by National Law University ODISHA / Project Management Consultant.
PERFORMANCE GUARANTEE :
The performance guarantee is 10% of the total contractor value which is submitted in form of Bank Guarantee from a
Nationalized Bank. Which is valid for 12 (twelve) months beyond the completion period which will be submitted with in the
15 days from the date of agreement as per the Performa enclosed.
39.0
Settlement of disputes and Arbitration.
i. Except where otherwise provided in the contract all questions and disputes relating to own connection with the
interpretation, execution or enforcement of the contract shall be refer to arbitration, abolition and conciliation Act 1996
ii Thing whatsoever in any way arising out of or relating to the contract, designs, Tendered Drawings, specifications,
estimates, instructions orders or these conditions or otherwise concerning the work or the execution or failure to execute
63
NLUO
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PMC
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CONTRACTOR
SIGNATURE AND SEAL
the same whether arising during the progress of the work or after the cancellation, termination, completion or
abandonment thereof shall be dealt with as mentioned hereinafter.
If the contractor considers that he is entitled to any extra payment or compensation in respect of the works over and above
the amounts admitted as payable by the Architect or incase the contractor wants to dispute the validity of any deductions or
recoveries made or proposed to be made from the contract or raise any dispute, the contractor shall forthwith give notice in
writing of his claim, or dispute to the Vice Chancellor, National Law University ODISHA, Kathajodi Campus, Cuttack753015, ODISHA and endorse a copy of the same to the Architect, within 30 (thirty) days from the date of disallowance
thereof or the date of deduction or recovery. The said notice shall give full particulars of the claim, grounds on which it is
based and detailed calculations of the amount claimed and contractor shall not be entitled to raise any claim nor shall the
N.L.U.O be any way liable in respect of any claim by the contractor unless notice of such claim shall have been given by the
contractor to the Vice Chancellor, National Law University ODISHA, kathajodi Campus, Cuttack - 753015, ODISHA in the
manner and within the time as aforesaid. The contractor shall be deemed to have waved and extinguished all his rights in
respect of any claim not notified to the Vice Chancellor, National Law University ODISHA, kathajodi Campus, Cuttack 753015, ODISHA in writing in the manner and within the time aforesaid.
ii)
Except where the decision has become final, binding and conclusive in terms of the contract, all disputes or differences arising
out of the notified claims of the contractor as aforesaid and all claims of the N.L.U.O shall be referred for adjudication
through arbitration by the Sole Arbitrator appointed by the Vice Chancellor, National Law University ODISHA kathajodi
Campus, Cuttack - 753015, ODISHA. It will also be no objection to any such appointment that the arbitrator so appointed is
a N.L.U.O Officer and that he had to deal with the matters to which the Contract relates in the course of his duties as
N.L.U.O Officer. If the arbitrator so appointed is unable or unwilling to act or resigns his appointment or vacates his office
due to any reason whatsoever another sole arbitrator shall be appointed in the manner aforesaid by the said, Vice
Chancellor, National Law University Odisha, kathajodi Campus, Cuttack - 753015, ODISHA. Such person shall be entitled
to proceed with the reference from the stage at which it was left by his predecessor.
It is a term of this contract that the party invoking arbitration shall give a list of disputes with amounts claimed in respect of
each disputes with amounts claimed in respect of each dispute along with the notice for appointment of arbitrator.
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It is also a term of this contract that no person other than a person appointed by such National Law University Odisha,
kathajodi Campus, Cuttack - 753015, ODISHA as aforesaid should act as arbitrator.
The conciliation and arbitration shall be conducted in accordance with the provisions of the arbitration & Conciliation Act
1996 or any statutory modification or reenactment thereof and the rules made there under.
It is also a term of the contract that the arbitrator shall be deemed to have entered on the reference on the date he issues
notice to both the parties calling them to submit their statement of claims and counter statement of claims. The venue of the
arbitration shall be such place as may be fixed by the arbitrator in his sole discretion. The fees, if any, of the arbitrator shall ,
if required to be paid
before the award is made and published, be paid half and half by each of the parties. The cost of the reference and of the
award (including the fees, if any of the arbitrator) shall be in the discretion of the arbitrator who may direct to any by whom
and in what manner, such costs or any part thereof, shall be paid and fix or settle the amount of costs to be so paid.
NOTWITHSTANDING ANY THING CONTAINED HEREIN
1.
Our liability under the Bank Guarantee shall not exceed Rs………..(Rs………..)
2.
This Bank Guarantee shall be extended on receipt of letter for extension without getting confirmation from the contractor.
3.
We are liable to pay the guaranteed amount or any part thereof, under this BG, only if you serve upon us a written claim or
demand within six months from the date of expiry of the guarantee or extended date of expiry of this guarantee, all our liability
under this BG shall stands discharged.
In witness whereof, we the undersigned official of the Bank who is /are duly authorized in this behalf as per the rules of the
Bank, hereby set my/our hand and seal to this ……day of …..
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SECTION - XI
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PROFORMA OF MEASUREMENT BOOK
1st page:
NATIONAL LAW UNIVERSITY ODISHA
………………….office,
Measurement Book No.
(Pages 1 to ………………….)
This book is issued to Shri……………………………………………………………….
Signature of Vice Chancellor , NLUO
Certified that this book contains………………………pages
Signature of the official
To whom the book is issued
MEASUREMENT BOOK
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Item
No.
PAGES NOS. 1 TO ……………
Description
Site Engineer NLUO .
Measurements. No. L B D/H
Quantity
Architect/Consultant.
Checking/Test checking Engineer
Contractor
Date of checking/Test checking
NOTE:
Checking and test checking pertains to items wherever initialed.
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Remarks
CONTRACTOR
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I – RUNNING A/C BILL
i) Name of Contractor/Agency
:
ii) Name of work
:
iii) Sr. No. of this bill
:
iv) No. and date of previous bill
:
v) Reference to Agreement No.
:
vi) Date of written order to commerce
:
vii) Date of completion as per agreement
:
Sl.
no.
Item Description
Unit
Rate (Rs.)
1
2
3
4
Up to previous R/A Bill
Qt. Amount (Rs.)
6
Up to date (Gross)
Qty. Amount (Rs.)
7
Present Bill
Qty. Amount (Rs.)
8
Note: 1) If part rate is allowed for any item, it should be
indicated with reasons for allowing such a rate.
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As per tender
Qty. Amount (Rs.)
5
Remark
9
2. If adhoc payment is made, it should be mentioned
Net value since previous
specifically.
Bill
CERTIFICATE
The measurements on the basis of which the above entries for the Running Bill No.____ were made have been taken jointly on
_________________________________________
and are recorded at pages________________ to _____________________of measurement book No.__________________.
_______________________
Signature and date of
Contractor
_____________________
Signature and date of PMC
_________________
Signature and date of
site engineer.
The work recorded in the above-mentioned measurements has been done at the site satisfactorily as per tender Tendered Drawings,
conditions and specifications.
Architect/Consultant.
Site Engineer/ N.L.U.O’s Engineer
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SECTION - XII
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MEMORANDUM FOR PAYMENT
1.
2.
(i)
(ii)
Total amount due since previous bill (D) (A+B)*
DEDUCTIONS:
Secured advance paid in the previous R.A. bill
Retention money on value of works as per
accepted tenders : upto date amount
Less : Already recovered
Balance to be recovered
Rs.______________
Rs.______________
(-) Rs.______________
Rs.______________
Rs.______________
(iii Mobilization advance, if any
(a) Outstanding amount
(Principal + interest) as on date
(b) To be recovered in this bill
(iv)
Any other departmental material cost to be
recovered as per contract, if any
(v) Any other departmental service charges to be
recovered if any, as per contract (water, power
etc.) Enclose statement
Total deduction as per contractor
Net amount payable as per contract (E-F)
R. BILL No.
_________________________
Rs.______________
Rs.______________
Rs.______________
Rs.______________
Rs.______________
Rs.______________ (-)
Rs.______________
Rs.______________ (G)
(Rupees ……………………………………….) in words
The bill amounting to ……………………………………………… (both figures and words) has been checked after due test check of
the measurement of works as required and is recommended for payment.
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Dated signature of N.L.U.O’s Engineer
In charge of the project
STATUTORY DEDUCTIONS:
1.
2.
Total amount due (E)
Less : Income Tax payable
NET PAYABLE :
Rs.______________
Rs.______________
Rs.______________
The figure given in the Memorandum for Payment has been verified and the bill passed for payment
………………………………………………………………………….. (words and figures).
Date : …………………………..
Signature of NLUO Officer
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SECTION - XIII
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TECHNICAL SPECIFICATION OF MATERIALS
1.
7.
Materials shall be of the approved quality best obtainable. A list of materials of approved brand and manufacturer is indicated in
the annexure. Testing of materials of approved brand may have to be done at the discretion of Architect & NLUO.
In case, some reason or other materials are required to be obtained from any manufacturer other than those listed, then prior
approval from Architects will be necessary supported by relevant test certificates qualifying the required standard. Further tests
as directed by the N.L.U.O's Engineer shall also be carried out by the Contractor at their own cost, if required.
Sample of all materials shall be got approved by Employee/Architect before placing order & the approved sample shall be
carefully preserved in an appropriate manner at the site office for verification from time to time.
For standard bought out item, the size manufactured by the firms listed shall prevail when there is discrepancy in the size
mentioned in the schedule without any financial adjustment.
Materials shall be tested in any approved Testing laboratory conforming to the requirements and frequency indicated in the list
of "Mandatory Tests". The test certificate in original shall be submitted to the Site Engineer and entire charges connected with
testing including charges for requested tests if ordered shall be borne by the Contractor.
It shall be obligatory for the Contractor to furnish certificate, from manufacturer or the material supplier, that the work has been
carried out by using their material and as per their recommendations.
All materials supplied by the NLUO/ any other specialist firms shall be properly stored and the Contractor shall be responsible
for its safe custody until they are required on the works and till the completion of work.
All equipment & facilities for carrying out field tests on materials shall be provided by the Contractor without any extra cost .
8.
EARTH FILLING:
8.1
shall be selected earth suitable for filling as approved by the Architect/NLUO and preferable free from building rubbish or
organic decomposed material. They shall be obtained either from excavation or brought from outside, as specified in the
schedule of items.
Black Cotton soil shall not be used for filling.
2.
3.
4.
5.
6.
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8.2
CEMENT :
Cement shall comply in every respect with the requirements of the latest publication of I.S. 269 / I.S.455. The use of cement
other than ordinary Portland cement / Blast furnace slag cement may be allowed with prior approval of Architect & Employee if
not mentioned in the approved list of materials. * (Not less than 43 grade of approved make)
The weight of cement shall be taken as 1440 kg per cum (90 Lbs / cft) cement shall be measured by weight and in whole bags
and each undisturbed and sealed 50 kg Bag being considered equivalent to 35 liters (1.2cft.) in volume. Care should be taken to
see that each bag contains full quantity of cement. When part bag is required cement shall be taken by weight or measured in
measuring boxes.
No other make of cement but that approved by the N.L.U.O's Engineer/Architect will be allowed on works. Test certificates to
show that cement is fully complying the specifications shall be submitted by the Contractor to the N.L.U.O's Engineer /
Architect. Notwithstanding this cement brought on site shall be retested in an approved testing laboratory every 30 M.T. or part
thereof to ensure quality of materials used. In case manufactures test certificate is not submitted the frequency of test shall be
reduced to 30 M.T. or part thereof Cement ordered for retesting shall not be used for any work pending results of retest.
Cement shall be restored in order to prevent deterioration by dampness or intrusion of foreign matters. It shall be stored in such a
way as to allow the removal & used. Cement deteriorated & / or clodded shall not be used on work but shall be removed at once
from the site. However, the N.L.U.O’s Engineer/Architect whose decision in this regard shall be final and binding shall
determine slowing use of warehouse set cement. The site Engineer at site will maintain cement register.
8.4
FINE AGGREGATE :
Sand shall be from natural source or crushed stone screenings, if allowed chemically inert, clear, hard, durable and well graded
and free from excessive dirterious materials. The silt content shall be within 8%. If it excess washing shall be done in an
approved manner to bring it within allowable limit. Sand will be used as per relevant I.S. specification.
The fine aggregate shall be stacked carefully on a clean hard dry surface so that it will not mixed up with deleterious foreign
materials. If such a surface is not available a platform of planks or corrugated torn sheets or brick floor or a thin layer of lean
concrete shall be prepared.
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8.5
COARSE AGGREGATE:
shall consist of crushed or broken stone 95% of which shall be retained on 4.75mm IS test Sieve. It shall be obtained from
crushing Granite, Quartzite, Trap, Basalt or similar approved stones. Coarse aggregate shall be chemically inert when mixed
with cement and shall be roughly cubical in shape and free from soft friable, thin laminated or flaky pieces.
8.6
STEEL REINFORCEMENT :
MILD STEEL BARS
Mild steel reinforcement bar shall conform to I.S. 226-1962 "Standard quality " or I.S. 432-1966 Grade. Other qualities of Steel
shall not be accepted.
8.7
HIGH STRENGTH DEFORMED BARS :
Where of deformed high strength reinforcement bars are specified, the contractor use one of the following :
a.
b.
"Tor steel" as per I.S. 1786-1956
For a total requirement of less than 10 Mt. Steel may be obtained from recognized dealers with prior approval of Architect.
It will be the sole responsibility of the Contractor shall try to obtain test certificate from the manufacturers. Over and
above the Contractor at his own cost shall arrange to get materials tested from any recognized govt. laboratory to ensure
& satisfy the Architect/ Owner regarding compliance of the materials to relevant Indian standard Codes. Sources of
supply once approved by the
Architect/Owner shall not be changed without their prior consent. Tests to be conducted as per list of mandatory tests.
8.8
BRICKS :
The Bricks shall be class designation of 75 kg/cm2 of regular and uniform size, shape and color, uniformly well burnt throughout
but not over burnt. They shall be free from cracks or other flaws.
They shall show a fine grained, uniform homogenous and dense texture on facture and be free from lumps of lime laminations,
cracks, air holes, soluble salts causing efflorescence or other defects which may in any way impair their strength, durability,
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appearance usefulness for the purpose intended. They shall not have any part under burnt. They shall not break even thrown on
the ground on their flat face in a saturated condition from a height of 600cm.
The size of brick shall (250mm x 125 x 75mm) or (230mm x 115mm x 65mm) only. Tolerance on dimensions up to ( + or -) 8
% shall be permitted.
After immersion in water, absorption by weight shall not exceed 20 percent of the dry weight of the brick when tested according
to I.S. No -1077-1970.
The brick shall have a minimum average compressive strength of 75 kg/cm2 as specified in the nomenclature of the item.
The bricks to be used for the work shall be approved by the Owner/ Architects before hand.
8.9
WATER :
Water for mixing Cement/lime/ Surkhi mortar or concrete shall not be salty or brackish and shall be clean, reasonable clean and
free from objectionable quantities of slit traces of oil, acid and injurious alkali, salts, organic matter and other deleterious
materials which will either weaken the mortar or concrete on cause efflorescence or attack the steel in reinforced cement
concrete water shall be obtained from sources approved by the Architect portable water is generally considered satisfactory for
mixing and curing concrete, mortar, masonry etc. Where water other than Municipal source is used this shall be tested in an
approved testing laboratory to establish its suitability. All charges connected herewith shall be borne by the Contractor.
8.10 FLOOR TILES :
Plain cement tiles, chequered tiles. mosaic tiles, terrazzo tiles shall be compacted by mechanical vibrator and hydraulically
pressed and shall be of choice shade & shall have desired pattern of chip distribution. The size and thickness of tiles shall be as
approved by the N.L.U.O's Engineer. For neutral shade tiles, gray cement shall be used.
8.11 CERAMIC TILES :
White or colored Ceramic tiles shall be obtained from an approved manufacturer and shall be flat an true to shape. The tiles shall
be free from cracks, crazing, spots, chipped edges and liners. The Glazing and color shall be uniform shade and unless otherwise
specified the tile shall be as per manufacturer's specification.
8.12 GRANITE :
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shall be of selected, qualified ,hard, sound, dense , homogenous texture ,free from cracks, decay weathering and flaw stone slabs
shall be approved by the Architect and NLUO. They shall be machine polished where specified and shall conform to the
required sizes . Thickness shall be as specified item .
8.13 CEMENT ADMIXTURES :
Cement admixture are to be obtained from manufacture with the explicit approval of the architect the use admixture contain
calcium chloride, fluorides, nitrates and sulphates is prohibited The architect's decision as regards use of admixture of
admixture is final and binding
8.14
MORTAR
Cement mortar to be prepared in accordance with IS:2250. It shall be made of cement and sharp coarse sand and shall be made
in small quantities so as to be used within 30 minutes. The cement and sand in the required proportion., and classification shall
be first mixed dry thoroughly and then water added and mixed to a sufficiently thick consistency as required by the Engineer.
No left over mortar shall be used. Mortar which has partially set shall not be retendered by mixing additional material or water.
The unit of measurement for cement shall be of a bag of cement weighing 50 Kg. and shall be taken as 0.035 cu.m. Other
ingredients in specified proportion shall be measured in boxes of 25 x 35 x 40 cm size. Sand shall be measured on the basis of
dry volume. In case of damp sand, its quantities shall be increased suitably to allow for bulkage
8.15
SAND
This shall be dry coarse sand of approved quality conforming to IS:383. 100% of the sand shall pass through I.S. sieve No. 240
and not more than 15% to 35% through Sieve No.30. Sand shall have a fineness modulus between 2.1 to 2. Sand shall be clean
angular free from dust, clay or any other impurities. Percentage of clay or total impurities shall not be more than 5% by weight.
Sand for use in masonry mortar shall conform to IS:2116 including grading. Sand for
IS:1542 including grading
SECTION - I
EARTH WORK
1.1
use in plaster shall conform to
GENERAL :
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The excavation will generally refer to open excavation of foundation area wet or dry in all sorts of soils at any depth, unless
otherwise specified except hard rock’s for which separate provisions are made.
1.2
EXAMINE THE SITE :
The Contractor shall visit and ascertain the nature of the ground to be excavated and the work to be done and shall accept all
responsibility for the cost of the work involved.
1.3
SETTING OUT :
The Contractor shall clear the entire site of jungles, bushes, grass, vegetation growth & trees & generally level the site and set
out the center line of the building or other involved works & get the same approved from Owner/ Architect. It shall be the
responsibility of the Contractor to install substantial references marks, bench marks etc. and maintain them as long as required
by the Owner /Architect. The Contractor shall assume full responsibility for proper setting out, alignment, elevation and
dimension of each and all parts of the works.
1.4
GROUND LEVEL AND SITE LEVEL :
Before starting the excavation the existing ground level of the entire plot shall be taken by the Contractor in consultation with
the Owner/Architect and a proper record of these levels kept, which the Contractor & the NLUO/Architect shall jointly sign.
1.5
Excavation
Excavation shall be carried out in any type of soil met at the site for items and to the lines, levels and contours as directed by
the Engineer
Excavated materials shall not be deposited within 1.5M from edge of the excavation.
Suitable type of shoring and strutting, wherever necessary, shall be provided to avoid any collapse of earth or cutting in slope
as per site requirement and as directed by the Engineer.
Pits shall not be excavated to final founding level unless concreting work is imminent. Last 15 cms. shall be excavated prior to
providing, blinding layer with lean concrete (M5, unless otherwise specified in drawing). The contractor shall not undertake
any concreting in foundation until the excavated pit is approved by the Engineer.
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If any bottom of excavation is left exposed and has become deleteriously affected by atmosphere or water, it shall be
dewatered and excavated to sound base, and shall be filled up to the required level with lean concrete of grade M-15 at the cost
of Contractor. Similarly excess excavation than the required level also to be filled up with lean concrete at the cost of
Contractor.
Any obstacle, encountered during excavation shall be reported to the Engineer and shall be dealt as directed. Removal of
buried piping or cables shall not be done without prior permission of Engineer and contractor shall provide all measures to
protect such lines. Cost of such protective measures are deemed to have been included in the unit rates for excavation.
The contractor shall take adequate protective measures to ensure that the excavation operations do not damage the adjoining
structures or dislocate underground services.
Excavated material shall be deposited within radius of 50M or as specified in the item of work. Selected excavated material, on
approval by Engineer shall be back-filled in layers of maximum 15 cms. Watering, compacting shall be done as specified in
method of backfilling.
The Contractor shall arrange to cut or transplant any trees coming in the alignment of the excavation or other work after
obtaining prior approval and complying with all requirements of the concerned authority and remove the same wherever
required. Unless otherwise stated no separate payment shall be made for the same.
The Contractor shall provide suitable drainage arrangements to prevent surface water entering foundation pits. The contractor
shall engage pumps or other approved means to keep excavation free of water.
In cases, where during excavation, side slips occur, for reasons not attributable to the Contractor or in cases of pumping out
water accumulated due to unforeseen reasons like waterman’s / drains broken accidentally by other agencies, springs etc.,
suitable payment shall be made separately at the rates mutually agreed.
Lowering of water table by well point system or other such special measures shall be paid separately against relevant item in
the B.O.Q. or by mutual agreement.
1.6
SOIL CLASSIFICATION FOR PURPOSE OF MEASUREMENT AND
PAYMENT
All materials to be excavated shall be classified by Engineer, into one of the following classes and shall be paid for at the rate
approved for that particular class of material. No distinction shall be made whether the material is dry, moist or wet. The
decision of Engineer regarding the classification of the material shall be final and binding on Contractor and not be a subject
matter of any appeal or arbitration.
Any earth work shall be classified under any of the following categories; in accordance with IS-1200 part I.
a.
Ordinary soils
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These shall include all kinds of soils containing kankar, sand, silt, hard and soft murrum and/or shingle, gravel, clay,
loam, peat, ash, shale, etc.. which can generally be excavated by spade, pick axes and shovel, and which is not
classified under "soft and decomposed" and "hard rock" defined below.
This shall also include embedded rock, rubble not longer than 500 mm in one direction and not more than 300 mm in
the other two directions. Removal of such ordinary soils by mechanical excavators, shovels, draglines etc. shall be
payable at the rate for 'Ordinary soils'.
1.7
EXCAVATION AND PREPARATION OF FOUNDATION
FOR CONCRETE, OTHER HARD ROCK :
Excavation shall include removal of all materials of whatever nature, including moorum, soft rock, boulders, old foundations,
concrete, asphalt or paved surface etc. at all depths & whether wet for dry necessary the construction of foundation & substructure including mass excavation for underground reservoir, cess pits, septic tanks etc. where applicable exactly in accordance
with lines, levels, grades and curves shown in the drawings or as directed by the Owner/Architect, he shall at his own expenses
till the extra depth or width in cement concrete in proportion as directed by the Owner/Architect but in no case with concrete of
mix leaner than (1:4:8) cement concrete.
The Contractor shall report to the Owner/Architect when the excavations are ready to receive concrete. No concrete shall be
placed in foundations until the contractor has obtained Owner/Architect approval. In case, the excavation is done through
different strata of soil and if the same is payable as per provision in the Schedule of Quantities the contractor shall get the
dimensions of the strata decided by the Owner/Architect for payment. if no specific provisions is made in the Schedule of
Quantities it will be presumed that excavation shall be in all types of strata & the contractor's rate shall cover for the same
which are treated as a single entity.
After the excavation is passed by the Owner / Architect & before laying the concrete, the Contractor shall get the depth &
dimensions of excavation levels, and nature of strata (As applicable as per Schedule of Quantities) like hard rock, soft rock etc.)
measurement recorded from the Owner/Architect.
1.8
STACKING OF EXCAVATED MATERIALS :
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All materials excavated will remain to property of the Owner. The excavated materials at first instance shall be stored as directed
by the Architect/Owner and stacked appropriately by the sides of trenches in conformity with standard safety codes before they
are disposed off and leveled within the site at locations directed by the Architect/Owner. Materials suitable and useful for back
filling or leveling of the plot or other use shall be stacked in convenient places in such a way so as not to obstruct free movement
of man, animals encroach on the area required for constructional purposes. The cost on account of disposal within the site will
not be additionally paid for.
1.9
BACKFILLING :
All shoring and form work shall be removed after their necessity ceases & trash of any sorts shall be cleaned out from the
excavation shall be refilled to the original surface with approved excavated materials in a layers 25.00cm, in thickness watered
& rammed with iron and wooden rammers weighing 7-8 kg., with a base of 20cm.square or 20cm. diameter. The filling shall be
done after concrete or masonry is fully set and done in such a way as not to cause undue thrust on any part of the structure where
suitable excavated materials is to be used for refilling it shall be brought from the place where it is temporarily stacked and
used in refilling.
No excavation of foundation shall be filled or covered up until all measurements of excavations, masonry concrete and other
works below ground level are jointly recorded. Black cotton soil shall not be used for backfilling or in plinth filling.
1.10 DEWATERING :
Rate for excavation shall include bailing or pumping out water which may accumulate in the excavation during the progress of
work whether from seepage , springs, rain or any other means. Pumping out water shall be done in such approved manner as to
preclude the possibility of any damage to the foundation trench concrete or masonry or any damage to the foundation trench
concrete or masonry or any adjacent structure. When water is met in foundation trenches of in tank excavations, when water is
met in foundation trenches of in tank excavations, pumping out water shall be from auxiliary pit of adequate size dug slightly
outside the building excavations. The depth of auxiliary pit shall be refilled with approved excavated materials after the
dewatering is over.
The excavation shall be kept free from water:
a.
During inspection and measurement.
b.
When concrete and/or masonry are in progress and till they come above the natural water level and
c.
Till the Owner/Architect consider that the concrete mortar is sufficiently set.
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1.11 SURPULS EXCAVATED MATERIALS :
All excavated materials certified as surplus and not useful shall be removed by the Contractor confirming to local civic
regulations from the site in an approved manner at locations to be arrange made by him and shall be paid as a separate item as
in schedule of quantities.
The Contractor shall only undertake the item of removal of surplus excavated materials when specific instruction in this regard
has been obtained from the NLUO/ Architect.
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SECTION –II
PLAIN AND REINFORCED CEMENT CONCRETE
Plain and reinforced cement concrete :
The provisions for Indian Standards for Plain and Reinforced concrete, mild steel, hot rolled deformed bars, cold twisted bars
etc. to be used reinforcement, cement of different qualities, coarse and fine aggregates, water to be used in concrete and other
Indian Standards specifications should be generally applicable except where they are varied by the requirements of these
specifications. It shall be the intent o f these specifications to ensure that all concrete placed at various locations of the job
should be durable, should wear and practically impervious to water. It should free from defects like cracking, honey combing
etc.
The Contractor under the Supervision of an Engineer shall carry out all concrete work.
I.S. code under reference should mean the latest code together with amendments in circulations at the time of awards of the
contract.
1.1
INGREDIENTS TO BE USED IN CONCRETE AND REINFORCED CONCRETE WORK :
Ingredients to be used in concrete should confirm to the specifications as indicated under "Technical Specification for
materials" given earlier.
As regards admixture, this may be used with prior approval of PMC/ Consultant.
1.2
MIX PROPORTION : (Normal Volumetric mix)
The mix proportions shall be selected to ensure that workability of the fresh concrete is suitable for the conditions of handling
and placing, so that after compaction it surrounds all reinforcements and completely fills the form .
The determination of the proportions of cement aggregates and water to attain the required strength shall be made as follows for
volumetric mix :1.2.1 TABLE - "A" :
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GRADES OF CONCRETE :
1:1:2
1:1.5:3
1:2:4:
Compressive strength of 15cm Cube.
7 day
210
175
140
Kg/Cm2
28days
315
265
210
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Kg/cm2
1.4.1 TRANSPORTING :
Concrete shall be transported from the mixer to the form work as rapidly as possible by methods which prevent the segregation of
loss of any of the ingredient and maintain the required workability in no case more than 30 minutes shall elapse between mixing and
consolidation in its position. During hot and cold weather ,concrete shall be transporting in deep containers other suitable method to
reduce the loss of water by evaporation in hot weather and hat loss in cold weather may also be adopted.
1.4.2 PLACING :
The concrete shall be deposited as nearly as practicable in its final position to avoid re-handling The concrete shall be placed and
compacted before setting. Commences and should not be subsequently disturbed method of placing should not be to preclude
segregation care should be taken to avoid displacement of reinforcement or movement of form work .Concrete shall not be drooped
into position from a height greater than 2.0 meter
1.4.3 COMPACTION :
Concrete should be thoroughly compacted and fully worked around the reinforcement embedded fixtures into corners of the form
work mechanical vibrators should general be used as per I.S –2505, I.S- 2514 and I.S-4656 over vibration or vibration of very wet
mixes is harmful and should be avoid under vibration is harm full .
When the vibration is to be applied external the design of form work and the disposition of vibrators should receive special
consideration to ensure efficient compaction and surface blemishes .
Beams and columns shall be vibrated using immersion vibrators then section like walls of water tanks, chajjas aprons etc. should be
vibrated using surface vibrators it is better to vibrate in smaller intervals for short period of time rather than at wider intervals for
longer periods of time the vibrator shall be used only to aid compaction and not push concrete laterally in the forms .
1.4.4 CONSTRUCTION JOINT :
Construction joints shall in general conform to the relevant clauses of IS:456.
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When the placing of concrete is interrupted and a construction joint is formed, provision shall be made for interlocking with the
succeeding layer by the embedment or saturated wooden blocks or strips, smoothened on four sides to facilitate their removal. Prior to
the next pour the wooden pieces shall be loosened and removed in such a manner as to avoid damage to the concrete.
Such construction joints, if the contractor feels are necessary, shall be approved by the Engineer and shall be so located and formed as
to least impair the strength and the appearance of the structure.
They shall be made in the positions as specified or as approved. Such joints shall be truly vertical or horizontal as the case may be
except that in an inclined or curved member the joints shall be strictly at right angles to the axis of the member.
Construction joints shall be rebated to an approved profile and an approved water stop shall be placed in the joints when specified.
Construction joints shall be made horizontally in the foundations and 75 mm below the lowest beams soffit at the head of columns.
Concrete in the ribs and slab of small tee and other beams shall be placed in one operation but for large beams concrete in the rib upto
a level 25mm below the slab, soffit shall be placed first. Concrete in haunches or splays on beams.
or braces and concrete in the head of adjoining position of the column shall be placed at the same time and at junction of walls and
slabs shall be placed at the same time as that in the slab. Construction joints in slab and beams shall be located at one third span and
keyed and dowelled as specified.
1.4.4A. Cold Joint
An advancing face of a concrete pour, which could not be covered by fresh concrete before expiry of initial setting time (due to an
unscheduled stoppage or delay on account of breakdown in plant, inclement weather, low rate of placement or any other reason), is
called a cold joint. The Contractor should always remain vigilant to avoid cold joints.
If, however, a cold joint is formed due to unavoidable reasons, the following procedure shall be adopted for treating it:a)
If concrete is so green that it can be removed manually and if vibrators can
penetrate the surface without much effort,
fresh concrete can be placed directly against the old surface. The old concrete should be covered by fresh concrete as quickly
as
possible and the joint thoroughly and systematically vibrated.
b)
In case concrete has hardened a bit more than (a) but can still be easily removed by a light hand pick, the surface will be
raked thoroughly and the loose concrete
removed completely without disturbing the rest of the concrete in depth. A rich mortar
layer 12 mm in thickness, will be placed on the cold joint fresh concrete shall be
placed on the mortar layer and the
joint will be thoroughly and systematically vibrated penetrating the vibrator deep into the old layer of concrete.
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c)
In case the concrete at the joint has become so stiff that it cannot be remoulded and
mortar or slurry does not rise in spite
of extensive vibration, the joint will be
left to harden for at least 12-24 hrs. It will then be treated as a regular construction
joint, after cutting the concrete to required shape and preparing the surface.
1.4.5 PROTRECTION OF CONCRETE & CURING :
Newly placed concrete shall be protect by approved means from rain, sun and dries, winds. Exposed faces of concrete shall kept
continuously in a damp or wet conditional by ponding or by covering with a layer of wet sacking canvas hessian or similar absorbent
material and kept constantly wet for at least 10 to 15 days (10 days in winter or concrete mere spring of water vertical surface shall
not be allowed approved curing compounds may be used in lieu of moist curing with the permission of the Architect /Consultant.
Such compound shall be applied of all exposed surface of the concrete as soon as possible after the concrete placed below
ground shall be protected from failing earth during and after placing .Approved means shall be taken to protect immature
concrete from damage by debris excessive loading, vibration, abrasion delectation grounds water mixing with earth or other
material floatation and other influence that may in pair the strength and durability of concrete horizontal surface that may impair
the strength and durability of concrete means of bund
1.4.6
Precast Concrete
1.4.6.1 All provisions, not specifically excluded and not in conflict with provisions of Section
2: Concrete and Formwork, Section: 4 Reinforcement and Section 7: Structural Steelwork shall apply to precast concrete.
1.4.6.2 All precast units shall be cast on suitable bed or platform with firm foundation and
free from wind. Contractor shall be responsible for the accuracy of the level or
shape of the bed or platform.
1.4.6.3 Embedments
Contractor shall not do concreting unless Electrical conduits, pipes, fixtures etc. wherever required, are laid by the concerned
agency. Embedded items shall be placed and maintained in correct position while concreting. Embedded items shall be
properly anchored to develop required strength.
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1.4.6.4 Striking Forms
Side shutters shall not be struck in less than 16 hours after depositing concrete and no precast unit shall be lifted until the
concrete reaches a strength of at least twice the stress to which the concrete may be subjected to at the time of lifting.
1.4.6.5 Curing
All precast work shall be protected from the direct rays of the sun for at least 7 days after casting and during that period each
unit shall be kept constantly watered or preferably completed immersed in water if the size of the unit so permits.
1.4.6.6 Expansion and Isolation Joints
Expansion and isolation joints in concrete structures shall be provided at specific places as per details indicated on the
drawings. The materials and types of joints shall be as specified herein after, if not, otherwise mentioned in the drawings.
In case of liquid retaining structures, additional precautions shall be taken to prevent leakage of liquids as may be specified on
the drawings or as directed by the Engineer. All materials are to be procured from reliable manufactures and must have the
approval of the Engineer. Where it is the responsibility of the Contractor to supply the material, the Engineer may demand test
certificates for the materials and/or instruct the Contractor to get them tested in an approved laboratory free of cost to the
Owner. Joints shall be formed true to line, level, shape, dimension and quality as per drawings and specifications.
Prior approval of the method of forming the joints should be obtained from the Engineer before starting the work.
.
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CONCRETE ORDERED TO BE DISMANTLED
Where the Architect / Site Engineer does not accept the poor or defective concrete the contractor at his expense will dismantle
the portion of structure and reconstruct the same to the Architect / Site Engineer's satisfaction. Concrete thus dismantled will not
be measured and paid for . The additional work if and required to be carried out for re-concreting. shall be to the contractor's
account.
CONCRETING UNDER SPECIAL CONDITIONS :3.1 CLEANING OF REINFORCEMENT :Before steel reinforcement is placed in position, the surface of the reinforcement shall be cleaned of rust, dust, grease and any
other objectionable substances.
3.2
BAR BENDING SCHEDULE OF REINFORCEMENT :-
On receipt of structural drawing Contractor shall prepare bar bending schedule of reinforcement and shall be got approved by
the NLUO/Architect.
3.3
CUTTING OF REINFORCEMENT :-
Before Steel reinforcement bars are cut, the contractor shall study the lengths of bars required as per drawing and shall carry
out cutting only to suit the sizes required as per drawings.
3.4
PLACING AND SECURITY :-
Reinforcement bars shall be accurately placed & secured in position and firmly supported or wedged by pre-cast concrete
blocks of suitable thickness, at sufficiently close intervals that they will not sag between the supports or get displaced during
the placing of concrete or any other operation of the work. It is most important to maintain reinforcement in its correct
position without displacement and to maintain the correct specified cover. The Contractor shall be responsible for all costs for
rectification required in case the bars are displaced out of their correct position.
3.5
BINDING WIRE :The reinforcement shall securely bond where ever cross or when ever required for with 18 gauge soft annealed steel wire.
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3.6
WELDING:-
Welding of bars shall not be carried out unless specifically authorized in writing by the NLUO/Architect as per I.S. code of
practice in place of splicing. However no extra payment shall be allowed for the same.
3.7
BEND ETC:-
Bends , cranks etc., in steel reinforcement shall be carefully for made. Care being taken to keep bends out of winding, otherwise
all rods shall be truly straight. If any bend shows signs of or site minimum radius of nine times diameter of the bar shall be
used unless otherwise specified in the drawings. However in respect of standard hooks the radius of bend shall be two times
the diameter of bar. Heating of reinforcement of bars to facilitate bending will not be permitted. The bars shall always be
bend cold. In case of mild steel reinforcement bars of larger sizes where colds bending is not possible they may be bend by
heating with written permission of the NLUO/Architect. Bar when bent shall not be heated beyond very red colour and after
bending shall be allowed to cool slowly without quenching. The bars damaged or weakened in any way in bending shall not
be used on the work. High strength deformed bars shall in no case be heated to facilitate bending cranking.
3.8
INSPECTION OF REINFORCEMENT :-
No concreting shall be commenced until the NLUO/Architect have inspected the reinforcement in position and until their
approval have been obtained. A notice of at least 72 hours shall be given to the NLUO/Architect by the contractor for
inspection of reinforcement. If in the opinion of the NLUO/Architect any materials is incorrectly spaced, bend or otherwise
defective. The contractor shall immediately remove such materials from the site and replace with new and rectify any other
defects in accordance with the instruction of the NLUO/Architect and to their entire satisfaction.
3.9
STOCK PILING OF STEEL :-
Reinforcement steel required shall be stock pilled well in advance of need in the work. The Contractor shall stockpile advance
of need in the work. The contractor shall stockpile 1/3rd requirement within15 days of commencement 2/3rd requirement at
1/4th contract time and full requirement a 1/2 contract time.
3.10 COVER FOR REINFORCEMNT :Cover shall be measured from the outer surface of main reinforcement. Cover shall be as follows.:92
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a.
b.
c.
d.
e.
f.
g.
h.
At each end of a reinforcing bar 25 mm or twice the diameter of such rod or bar whichever is greater.
For longitudinal reinforcing bar in beam 25mm or the diameter of such rod or bar whichever is greater.
For tensile, compressive shear or other reinforcement in a slab 13 mm or the diameter of such reinforcement whichever a
greater.
For reinforcement in any other member such as a lintel, chajja, canopy 13 mm or the diameter of such reinforcements
whichever is greater.
For main reinforcement in isolated footings (side a bottom) clear cover shall be 50mm.
For column bars clear cover shall be 40 mm, unless otherwise specified in drawing.
For bars in slabs of strips footings and mat foundation clear cover shall be 50mm. Beam bars shall be placed over slab in
the case of beam & slab type foundation
For any other types. covers as specified in I.S. 456 shall be provided.
3.11 FORM WORK :MATERIALS AND DESIGN:a.
The from work shall be of timber or plywood or steel. If any particular material or materials be specified in the Schedule of
quantities for form work such particularly specified material or materials shall be used in work. The form work shall be so
constructed as to remain sufficiently rigid during placing of the concrete and shall be sufficiently tight to prevent, loss of
liquid from the concrete. The forms shall have sufficient strength and rigidity to hold concrete and withstand the pressure of
ramming and vibration without excessive deflection of the prescribed lines and more so when the concrete is vibrated.
The surface of the forms in contact with concrete shall be clean, rigid, watertight and smooth. Suitable devices shall be
used to hold corners, adjacent ends and edges of panels of other forms together in accurate alignment.
If steel formwork is used the slab shuttering to be done with steel plates made out of 2mm sheets with pressed flanges
and stiffener with standard shuttering made in 60mm width and 115, 100,90,80cm lengths with adjusters made in 40, 25
cm widths and 115, 90,80,60cm lengths.
If tubular telescopic steel props are used then all steel scaffold tubes are to be of 40mm nominal bore mild steel continuous
weld. props must be braced in both directions by tube and right angle couplers at approximately 250mm above prop nut
when extended beyond 3.6m. All scaffolds fittings conform to I.S.2750:1968.
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Timber shuttering :If timber is used it shall not be less than 30mm thick fixed on to rigid supporting materials and scaffolding.
If shuttering plywood is used it should conform to IS-4990-1993. The plywood may be fixed on to a timber frame or
straight on to the rigid supporting materials and scaffolding. The minimum thickness for straight surface should be 9mm
and for curved surfaces, minimum 6mm thick.
b.
The form work shall conform to the shape, lines and dimensions to suit the RCC members as shown on drawings and to
be so constructed. Form work shall be adequately designed to support the full weight of workers, fresh placed concrete
without yielding settlement or deflection and to ensure good and truly aligned concrete finished in accordance with the
construction drawings. A camber in all directions of 6mm for every 5m span in all slab and beam centering shall be given
to allow for a unavoidable sagging due to compression or other causes.
c.
The form work shall be so designed that the sides of the beams shall be first struck leaving the soffit of beams and the
supporting props in position. Props shall be designed to allow accurate adjustment and to permit of their being struck
without jarring the concrete.
d.
Temporary opening shall be provided at the base of column form and at other points where necessary to facilitate
cleaning and observation immediately before concrete is deposited.
e.
Vertical shuttering : The vertical shuttering shall be carried down to such solid surface as is sufficiently strong to afford
adequate support and shall remain in position until the newly constructed work is about to support itself. Props shall be
securely braced against lateral deflection. Where timber props are used like bullies, they shall be of a minimum diameter
of 10cm. and shall be straight and adequately strong. The spacing of such struts shall be designed to carry loads imposed
on it without undue deflection of the members supported by the props. The spacing of props shall be approved by the
site Engineer and any alterations suggested by him shall be carried out at contractor's expense. Bracing shall be provided
as directed without extra cost. Contractor shall allow in his rates providing props and struts for any height shown in the
working drawings issued to contractor from time to time.
3.12 WATER TIGHTNESS :
It is the contractor's responsibility to ensure that the forms are checked for water tightness just before concreting operation
starts and to make good any deficiencies.
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3.13 CLEANING AND TREATMENT OF FORMS:
All rubbish, particularly chippings, shavings and sawdust shall be removed from the interior of the forms before the concrete is
placed and the form work in contract with the concrete shall be cleaned and thoroughly wetted or treated with an approved
composition. Care shall be taken that such approved composition is kept out of contract with the reinforcement.
SECTION -III
BRICK MASONRY
1.0
1.1
BRICK WORK :
GENERAL :
All brick work should be carried out as shown on the drawings with set backs, projections, curvatures, cuttings etc. No
additional cost for use of cut bricks shall be allowed. Wherever the proportion of cement mortar has not been
specifically mentioned, cement mortar in the proportion of (1:6) shall be used. Flat brick shall be provided wherever
required without any extra cost. Brick work shall be kept wet while in progress till mortar has properly set. On
holidays or when work is stopped the top of all unfinished masonry shall be kept wet. Should the mortar become
dry, white or powdery, for want or curing, work shall be pulled down and rebuilt at the contractor's expenses.
1.2
BRICK MASONRY :
a.
SOAKING :
Bricks required for masonry shall be thoroughly soaked in clean water before use for at least six hours until air bubbles cease to
come out. The practice of dipping the bricks in water just before use shall not be allowed. The soaked bricks shall be kept on
wooden planks or brick platform to avoid earth being smeared on them
b.
BATS :
No bats or out bricks shall be used in the work unless absolutely necessary around irregular openings or for adjusting
the dimensions of different course and for closures, in which case full bricks shall be laid at corners, the bats being
placed on the middle of the courses.
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c.
LAYING :
Brick work shall be laid in English Bond unless otherwise specified. Half or cut bricks shall not be used except where needed
to complete the bond. Each course shall be perfectly straight horizontally and transversely. The walls shall be taken up truly
plumb; if battered, the batter is to be truly maintained. The level of the brick work in vertical walls shall be checked up at every
one metre interval.
Bricks shall be laid with frogs upward. While laying, bricks shall be thoroughly bedded and flushed in mortar and tapped into
position with a wooden mallet and the superfluous mortar removed.
Walls of all structures shall be carried up regularly in all cases, leaving no part, one metre lower than another. If this cannot be
adhered to the brick work shall be racked back at an angle not more than 45°, so as to maintain a uniform and effectual bond,
but racking back should not start within 60 cm of a corner.
Partially or totally set exposed surface of the masonry shall be cleaned, roughened and lightly wetted so as to obtain the best
possible bond with new work. All loose bricks and mortar shall be removed. All masonry walls shall be bonded. Each course at
corners and intersections and shall be bonded or anchored to connecting work.
No deductions or additions in measurement shall be made on any account for the following :
a)
ends of dissimilar materials(i.e joints, beams, lintels, posts,girders, rafters, trusses, corbels, steps etc.) upto 500 sq.cm.
in section and
b)
opening upto 0.1 sq.m in section. However, full deduction from masonry work shall be made for notches kept in the
wall for pipeline.
d.
At all angles forming the junction of any two walls, the brick shall, at each alternate course, be carried into each of the
respective walls so as to thoroughly unite the work. The brick work shall not be raised more than 14 courses per day.
All iron fixtures, pipes, conduits, drains, sleeves, bolts, hold fasts for doors and windows etc. which are required to be built in
walls, shall be embedded in cement mortar or cement concrete as specified as the work proceeds.
All uneven, irregular and disturbed brick work shall be pulled down and rebuilt with fresh bricks at the contractor's expenses.
JOINTS :
Thickness of joints shall be restricted to 6mm in first class brick work and 10mm in second class brick work (unless any wider
vertical joints upto 13mm are necessary to give the required thickness of the wall).
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All bed joints shall be normal to the pressure acting upto them i.e. horizontal in vertical walls, radial in arches and at right angles
to the face in battered relating walls. The vertical joints in alternate course shall come directly one over the other and shall be
truly vertical. Care shall be taken that all joints are fully mortared (proportion as specified Schedule of Items) well flushed up
and in case where no pointing is to be done neatly struck as the work proceeds. The joints in faces which are to plastered or
pointed shall be squarely raked out to a depth of 12 mm while the mortar is still green. The raked joint shall be well brushed to
remove the loose particles. At the junction of concrete and masonry wall, G.I. Chicken wire mesh, 150 mm wide and 22 SWG
shall be provided, prior to plastering. After the work, the faces of brick work shall be cleaned with wire brush so as to remove
any splashes of mortar during the course of raising the brick work
e.
UNIFORM FACING :
Brick work shall be carried up regularly in all cases where the nature of work will admit, not leaving any part 60mm.
lower than another but where building at different levels is necessary the bricks shall be stepped so as to give later
at uniform level & effectional bond. Horizontal courses should be to line and level, and face plumb or to latter as shown
on the plan.
2.0
HALF BRICK WORK :
The mortar for half brick thick walls shall be as specified. For half brick thick long walls 2 nos. 6mm dia mild steel bars shall be
provided every third course according to standard practice. M.S. bars shall be paid extra.
3.0
BRICK FLAT SOLING :
For soling, the bricks shall be picked of approved, sound, hard, durable, dense, free from soft spots, cracks, decay and other
defects. Brick bat shall not be used. All necessary trimming or filling for laying of the soling in line and required grade shall be
done . The sub-grade shall be marked by stacking and strings for required depth for laying of soling. The cushioning as well as
filling of joints shall be done with local sand.
The bricks shall be laid on flat (Unless otherwise specified ) touching each other. Brick shall be laid in parallel rows breaking
bond or in herring bond pattern as directed and firmly embedded true to line and filled with local sand. The joint should not be
less that 12mm.
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SECTION -IV
PLASTERING
1
2
3
Scaffolding for carryout plastering work shall be double scaffolding having two sets of vertical supports so that the scaffolding
is independent of the walls.
Preparing of surface
The surface to be plastered shall be thoroughly cleaned so that it is free from dust, dirt, salts, etc. The joints of masonry
work shall be raked out to the depth of atleast 12 mm. Cement concrete surfaces shall be cleaned with wire brush. The
surface in both cases shall be washed properly and kept wet for 4 hours before plastering is commerced.
Mortar
Cement and sand shall be thoroughly mixed in the proportion specified and water shall be added to form an easily
workable paste. In no case shall mortar which has been allowed to stand for more than an hour after mixing to be used.
4
Application of Plaster
Plaster, when more than 12 mm thick, shall be applied in two coats a base coat followed by the finishing coat.
Thickness of the base coat shall be sufficient to fill up all unevenness in the surface, no single coat, however, shall
exceed 12 mm in thickness. The lower coat shall be thicker than the upper coat, the overall thickness of the coats shall
not be less than the minimum thickness shown on the drawings. The undercoat shall be allowed to dry and shrink
before applying the second coat of plaster. The undercoat shall be scratched or roughened before it is fully hardened to
form a mechanical key. The method of application shall be 'thrown on' rather than 'applied by trowel'.
The entire plastering job inside and outside shall be a thoroughly sound and workmanlike job. All corners and angles
shall be true to plumb or level. All plane surface shall be levelled or plumbed and shall contact a 3 m straight edge in its
entire length with not more than 3 mm variation either way.
The plastering shall start from top and gradually worked down towards floor. It shall not, at any place, be thinner than
specified. To ensure even thickness, plaster in about 15 cm wide strip shall be first applied horizontally and vertically at
not more than 2 meter interval over the entire surface to serve as gauge. The surface of these gauged areas shall be truly
in the plumb and plane of finished plaster surface. The mortar shall then be applied on the wall or other surface
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between the gauges and finished even. All corners shall be rounded to a radius of 12 mm unless otherwise specified.
Rounding or chamfering corners, junctions etc. where required shall be done without extra payment. The contractor
shall not be paid for any extra thickness of plaster than as specified.
In case of sand-faced and rough cast plaster, specific instructions in the specification of the same shall be followed for
coats and finishing techniques. In case of neat cement and neeru finish plaster specific instructions in the specification
of the same shall be followed.
5
Any cracks which appear in the surface and all portions which sound hollow when tapped or are found to be soft or
other defects shall be cut out in rectangular shape and redone as directed to match smooth and even with the original
surface.
Curing
Curing shall start 24 hours after the plaster is laid. It shall be kept wet for 7 days. During this period it shall be suitably
protected from all damages at the contractor's expense as directed.
6
13 mm Neeru Cement Finished Plaster in CM as specified
Plaster shall be smooth finished with neat cement slurry.
7
13mm Neeru Plaster in CM 1:4
After completion of plaster for the panel in hand. Neeru shall be applied as
given below:
7.1 Preparation
Fat lime of best quality shall be slaked and mixed with sufficient water to form a thick paste. It shall then be
passed through a fine 3 mm mesh to remove all unslaked particles and foreign matter and allowed to mellow
under water for atleast 10 days. The surplus water on top shall then be allowed to run off and the top layer of
lime formed into putty shall be skimmed off and well mixed sand and jute. The proportion of sand shall be of 1
cu.m. fine washed sand (passing through I.S. sieve No.60) to 4 cu.m. of lime putty. The jute shall be finely
chopped and shall be used in the proportion of 1 kg. per cu.m. of mortar.
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7.2
The mixture shall be properly ground to fine paste between two stones or in a mill. The 'neeru' thus prepared
shall be kept moist until used and no more than what can be consumed in 15 days shall be prepared at a time.
7.3
The 'Neeru' as prepared above shall be applied to the prepared surface with a steel trowel to a thickness not
exceeding 3 mm and rubbed and polished to perfectly smooth and even finish working from top to bottom.
While trowelling is going on, soap stone powder contained in thin muslim bags shall be dusted over the surface
and worked in.
7.4
Ready mix Neeru, if used, shall be obtained from approved manufacturer. A sample plaster finish shall be
carried out at site and approved by Engineer prior to ordering the material at site. Manufacturer's instructions
shall be followed in the sample as well as in the actual work.
8. 13 mm Water-proof Plaster in CM 1:4
9.
Water proof-cement plaster shall be specified herein before for cement plaster work except for the following.
In the preparation of cement and sand mortar, cement shall be mixed with 2% approved waterproofing compound or as per
manufacturer's instructions and as directly by the Engineer.
20 mm Sand-face Plaster
10.
Sand face plaster shall consist of two layers. The first layer shall be generally 12 mm average thick cement plaster with cement
sand of 1:4 mix (1 cement : 4 sand) and shall be rough finished carried out by wire brush scarifying on wet plaster. Over this a
second layer, average 8 mm thick, of cement sand plaster in the proportion of 1:2 mix shall be applied. The second layer of
plaster shall be laid only after the first layer has sufficiently dried. The surface of the sand face plaster shall be finished rough
with sponge or as directed by the Engineer.
Rough Cast Cement Plaster
The cement shall be thoroughly mixed with sand and gravel in the proportion of 1 cement : 2 sand : 1 aggregate. The gravel
shall be of a size passing through 6 mm mesh but retained completely on 2 mm mesh. The constituents shall be thoroughly
mixed dry until the mix is homogeneous. Water shall then be added gradually to the required extent and the material turned
over sufficiently to give a homogeneous mass of uniform colour. Mortar shall be applied to the wall in 2
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coats with force to a thickness of 20 mm and finished to a uniform surface. No more mortar shall be prepared than can be used
up with half an hour.
11.
POINTING
11.1
Scope
11.2
Work includes providing, mixing CM 1:3 and applying cement pointing on masonry surfaces indicated in the item, including
all materials, labour, plants, tools, equipment, scaffolding racking etc. required to complete the job in all respects.
Type of pointing
Pointing shall be of the type specified such as "flush", "recessed" (weathered, keyed, ruled etc.), "tuck" etc.
11.3 Preparation of surface
All joints in masonry shall be raked out at least 12 mm deep when the mortar is firm but not wet. The joints shall be brushed
clean of dust with wire brush and wetted thoroughly for 6 hours before pointing is commenced.
11.4
Application & Finishing
The mortar shall be pressed into raked out joints with a point trowel and finished either flush, sunk or raised according to type
of pointing specified in the drawings or as directed. The superfluous mortar shall be cut off from the edges of the lines and the
surfaces of masonry shall be cleaned of all mortar. Finish shall be free of slick spots, cut faces and other blemishes.
Finished work of pointing shall be to exact size and shape stipulated with edges straight, neat and clean. No smearing of
cement mortar shall be allowed and the entire work shall be carried out in most workmanlike manner.
12.
Drip Mould
Drip mould shall be provided on underside and not more than 50 mm from outer edge in chajjas and projection of roof slab and
at places indicated by the Engineer and shall be of minimum 10 mm in depth and 20 mm in width and well rounded from either
in plaster or concrete while casing. It shall be neat finished. The size and shape shall have to be approved by the Engineer.
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13.
Damp Proof Course
Unless otherwise specified Damp-proof course shall be 40 mm thick 'artificial stone' in proportion 1:1V23 cement, sand, stone
chips (10 mm down) with admixture of a waterproofing compound as approved by the Engineer.
TECHINAL SPECIFIANTIONS
FOR
ANTI-TERMITE SOIL TREATMENT WORK
Anti termite soil treatment to the following :1.1
CHEMICALS :
The treatment of theses shall be carried out by applying one of the following chemicals at not less than the designated
concentration :
CHEMICALS CONCENTRATION
Chloropyriphos 20% E.C.
1%
Endosulfan
0.5%
The tender shall clearly indicate along with the quotation the chemical he proposed to use. A daunt record shall be maintained
by the Contractor indicating the amount of work done and the quantity of chemical consumed for the work. This record shall be
the property of the NLUO.
1.2
METHOD OF APPLICATION
(1)
TREATMENT FOR MASONARY FOUNDATION AND BASEMENT
The bottom surface and sides (Up to a height of 30cm from the bottom) of the excavations made for masonry foundations and
basements shall be treated with the chemical emulsion mentioned above at 5 Liters. Per sqm of surface area.
(2)
TREATMENT TO BACKFILL EARTH :
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After the masonry foundation and retaining walls of the basement come up the backfill in immediate contact with the foundation
structure shall be treated with the chemical emulsion at the rate of 7.5 Liters. per sqm of the vertical surface of the sub-structure
r for each side. The earth is usually returned in layers & the treatment shall be carried out in similar stages.
(3)
TREATMENT FOR R.C.C. FOUNDATION & BASEMENT :
In the case of R.C.C. foundation (1:2:4) mix or richer, the treatment shall start at a depth of 50cm below the ground level except
when ground level is raised or lowered by filling or cutting after the foundations have been cast. In such case the depth
of 50cms shall be determined from the new soil level resulting from filling or cutting mentioned above and soil in
immediate contract with the vertical surface of R.C.C. foundations. From this depth the backfill around the columns,
beams and R.C.C. basement walls shall be treated at the rate of 7.5 liters per sqm.
(4)
TREATMENT OF TOP SURFACE OF ALINTH FILLING
The top surface of the consolidated earth within the walls shall be treated with the chemical emulsion at the rate of 5
ltrs., per sqm , of the surface before the sand bed or sub grade is laid. If the filled earth bas been well rammed and
the surface does not allow the emulsion to seep through, holes up to 50 to 75 mm deep at 150mm center as both ways
may be made with 12mm dia M.S. rod on the surface facilitate absorption of the emulsion.
(5)
TREATMENT AT JUNCTION OF WALLS & FLOOR :
A small channel 3x3 cm., shall be made at all the junctions of walls and columns with the floor ( Before laying the sub
grade) & rod holes made in the channel up to ground level 15 cm apart the rod moved backward and forward to
break up the earth & chemical emulsion poured along the channel at the rate of 7.5 liters., per sqm., of the vertical
wall or column surface of the sub-structure so as to soak the soil right to the bottom.
(6)
TREATMENT OT SOIL ALONG EXTERNAL PERIMETER OF BUILDING :
After the building is complete the earth along the external perimeter of the building should be redden at intervals of
15 cm & to a depth of 300 cm. The rods should be moved backward and forward parallel to the wall to break up the
earth and chemical emulsion poured along the wall at the rate of 7.5 Liters. per sqm. of vertical surfaces. After the
treatment the earth should be tamped back into place .
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(7)
TREATMENT OF SOIL SURROUNDING PIPES WASTES AND CONDUITS :
When pipes, wastes and conduits enter the soil inside the area of the foundation, the soil surrounding the point of
entry must be loosened around each such pipe waste or conduits for a distance of 15cm and up to a depth of 7.5 mm
before the treatment is commenced. When they enter the soil external to the foundations, they shall be similarly treated
unless they stand clear of t he walls of the building by about 7.5cm for a distance of over 30cm.
(8)
SPRAYING EQUIPMENT :
A pressure pump shall be used to carry out spraying operations to facilitate proper penetration of chemicals into the
earth.
1.3
GUARANTEE :10 YEARS
In the unlikely even of any treatment becoming unnecessary subsequently during the guarantee period, required
inspection and treatment shall be carried out free of cost.
1.4
INSTRUCTIONS OT CONTRACTOR FOR QUOTING RATES. :
The tenderer should include in his rates given in schedule of Quantities in sq. meter area all the stages of treatment to
bottom foundation, sides of trenches, underside of the floor, underside/ damp proof course, in the outer face of external
wall up to window sill level, door and window frames to ground floor area, which comes in contact wit the brick wall
and finally the trenches treatment all found the buildings as per detailed specifications mentioned above. Where the
rates of application of the insecticide has not been specified clearly the rates shall be the guarantee period no trouble
may arise. Payment will be made on the plinth area measurement and the rates for the same should include all the
stages of work as mentioned above and no extra on this account will be entertained.
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TECHNICAL SPECIFICATION FOR LANDSCAPING WORKS
1.
Supplying and stacking of good earth at site including royality and carriage upto 1 km.
2.
Supplying and stacking manure at site including royality and carriage upto 1 km.
3.
Uprooting weeds from the trenched area after 10 - 15 days of its flooding with water including disposal of uprooted vegetation.
4.
Fine dressing the ground
5.
Spreading of manure or / and good earth in required thickness (cost of manure or / and good earth to be paid separately).
6.
Mixing earth and manure in proportion specified or directed.
7.
Grassing with Jaysia Japanica (carpet grass) / Barbuda Selection-I grass including watering and maintenance of the lawn for 30
days or more till the grass forms a thick lawn free from weeds and fit for moving including supplying good earth if needed.
(a)
In rows 15 cm apart in either direction.
8.
Uprooting rank vegetation and weeds by digging the area to a depth of 30 cm removing all weeds and other growth with roots
by forking repeatedly, breaking clods, rough dressing, flooding with water, uprooting fresh growths after 10 to 15 days and
then fine dressing for planting new grass, including disposal of all rubbish with all leads and lifts.
9.
Preparation of beds for hedging and shrubbery by excavating 100 cm deep and trenching the excavated base to a further depth
of 30 cm, refilling the excavated earth after breaking clods and mixing with sludge or manure in the ratio of 8:1 (8 parts of
stacked volume of earth after reduction by 20% : one part of stacked volume of sludge or manure after reduction by 8%),
flooding with water, filling with earth if necessary, watering and finally fine dressing, leveling etc. including stacking and
disposal of materials declared unserviceable and surplus earth by spreading and leveling as directed).
10.
Supplying, providing and making of hedges of Goldenia / Kamini / Acalypha / Amaranthus at site.
11.
Supplying, providing and making of seasonal flower beds of Dahlia / Dianthus / Erysimum / Hibiscus / Impatiens at site.
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12.
Supplying, providing and making of pathway side trees of Chinees Debdaru / Groping Debdaru / Caltris / Juniperus / Thuja at
site.
13.
Digging holes in ordinary soil and refilling the same with the excavated earth mixed with manure or sludge in the ratio of 2:1
by volume (2 parts of stacked volume of earth after reduction by 20% : 1 part of stacked volume of manure after reduction by
8%) flooding with water, dressing including removal of rubbish and surplus earth.
(a) Holes 1.2 m dia and 1.2 m deep
(b) Holes 60 cm dia, and 60 cm deep
14.
Providing of decorative hedges, decorative plants and perinial plants at suitable places.
15.
Providing, fitting and fixing of water sprinkler and popup made of Nain bird / equivalent for grasses lawn at an interval of 30'0" in both the direction. (5'-0" shall be circular of the water sprinkler etc. all complete.
TECHNICAL SPECIFICATIONS FOR FOUNTAIN
1.0 CASCADE JET FOUNTAIN with Clear ARC jets (Atrium of Library building)
Area of pool : 4.15 x 6.15 mtr rectangular pool
Depth of pool : 0.6 m
Volume of main Pool : 16 cu.mtr
Turn over rate : 2 hrs/ day
Filtration volume : 10 cu.mtr /hr
Water feature effects: 1" Cascade nozzles are located in a Linear pattern ( 2 Row) with a spacing of 1000mm between nozzles & 750mm between
pipes. Also clear stream nozzles used to create a Curved ARC type water flow in both the side ( totally 10 nos)
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1.1 Water feature details (Front of Library Building) Area of pool : 4.7 mtr Dia pool
Depth of pool : 0.50m
Volume of main Pool : 10 cu.mtr
Turn over rate : 1 hrs/ day
Filtration volume : 10 cu.mtr /hr
Water feature effects: 4 mtr dia DOME Fountain with LED illumination. Nozzles are placed at 100mm C/C
1.2 Water feature details (Main Traffic Island) Area of pool : 4.7 mtr Dia pool
Depth of pool : 0.50m
Volume of main Pool : 10 cu.mtr
Turn over rate : 1 hrs/ day
Filtration volume : 10 cu.mtr /hr
Water feature effects: 4 mtr dia HALF DOME Fountain with LED illumination. Nozzles are placed at 200mm C/C. Also at Center a high
spary nozzle with high powred illumination.
1.3 Water feature details (Boundary wall of the Amphitheatre) Area of pool : 4.7 mtr Dia pool
Depth of pool : 0.50m
Volume of main Pool : 10 cu.mtr
Turn over rate : 1 hrs/ day
Filtration volume : 10 cu.mtr /hr
Water feature effects: 4 mtr dia HALF DOME Fountain with LED illumination. Nozzles are placed at 200mm C/C. Also at Center a high
spary nozzle with high powred illuination
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TECHNICAL SPECIFICATIONS FOR
CHILDREN’S PLAY UNIT & GARDEN CHAIR
01.
SEA-SAW
Four seated, Seat: FRP make, Sea-Saw Bar: 8’-00” length each with handle, Support pipe: Length- 6’-00”, Height-3’-00”.
02.
PLAIN SLIDE (FRP) Height: 5’,Length: 13’-00”
03.
FRP GARDEN CHAIR- Length:6’-00”, Height: 1’-6”. Pipe:1” dia
04.
All main support pipes of MPPS is 3” I.D. B-Class (medium) ISI mark (1239)
05.
All Climbers, vertical ladder and pipes ladder 1 ½”, 1 ¼” & ¾” I.D. B-Class (medium)
06.
All decks top made of FRP (Fiber glass Reinforcement Plastic) thickness 8mm
07.
All FRP slides thickness 8mm both side smooth gel coat finish (without wide slide)
08.
All equipments painted with Etch Primer (h) Epoxy zinc Primer & the best quality 2 coats of POLYURTHEN paint
(Non-Hazardous Aliphatic Grade)
09.
Zinc plated Nuts & Bults with rubber cap.
TECHNICAL SPECIFICAION FOR GLASS MOSAICS TILE
1.
Roff GTA: - is a white colour polymer modified cementitious tile adhesive specially designed for tile & stone applications on
internal/external vertical surfaces. This tile adhesive has excellent waterproofing property & grab on large tile slabs at
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height.Roff Glass tile adhesive which is formulated using special polymers provides strong bonding to glass mosaic tiles.Roff
Glass tile adhesive is white colored powder which can reflect light and ensures original color of glass mosaic stands out.
2.
Roff RTM: - ROFF RAINBOW TILE MATE Epoxy: Epoxy is a stainless, oil resistance, waterproof, chemical resistant &
impervious tile joint filler with a high degree of resistance to abrasion and impact. ROFF RAINBOW TILE MATE is available
in 22 pleasing shades to match the colour of tile (ask for shade card). ROFF RAINBOW TILE MATE Epoxy is recommended
for filling joints from 0.5 mm upto 12 mm width.
TECHNICAL SPECIFICAION FOR ELECTRICAL WIRING.
1.
POST TOP light of 30 w LED luminaire . Integral Power LED Driver, Polypropylene Housing for recessing for outdoor
lighting
Input Voltage: 230V AC 50 Hz
Input Power: 30W
Operating Temperature: -20 °C to 50 °C
Ingress Protection: IP 66, IK 10
Colour Rendering Index: > 80
Lifespan: Typically 50, 000 Hours
Power Factor: > 0.9
Safety Standard: EN 60598
EMC / EMI Standard: EN 61547/EN 55015
2.
60 mm dia stain less steel mounting pole (304) of height 7 feet with base plate and appropriate size nut bolt to mounting the
base plate including foundation and all other accessories
3.
Energy Efficient LED Bollard with high corrosion resistance die cast aluminum body and top cover including required
foundation, nut and bolts
Input Voltage: 230V AC 50 Hz
Input Power: 5W
Operating Temperature: -20 °C to 50 °C
Ingress Protection: IP 55
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Colour Rendering Index: > 70
Lifespan: Typically 50, 000 Hours
Power Factor: > 0.9
Safety Standard: EN 60598
EMC / EMI Standard: EN 61547/EN 55015
4.
Energy Efficient LED spot/flood light with high corrosion resistance die-cast aluminium body and bracket including required
foundation, nut and bolts.
Input Voltage: 230V AC 50 Hz
Input Power: 11W
Operating Temperature: -20 °C to 50 °C
Ingress Protection: IP 66
Colour Rendering Index: > 80
Lifespan: Typically 50, 000 Hours
Power Factor: > 0.9
Safety Standard: EN 60598
EMC / EMI Standard: EN 61547/EN 55015
5.
POST TOP light of 30 w LED
lighting
luminaire . Integral Power LED Driver, Polypropylene Housing for recessing for outdoor
Input Power: 30W
Operating Temperature: -20 °C to 50 °C
Ingress Protection: IP 66, IK 10
Colour Rendering Index: > 80
Lifespan: Typically 50, 000 Hours
Power Factor: > 0.9
Safety Standard: EN 60598
EMC / EMI Standard: EN 61547/EN 55015
6.
POST TOP light of 35 w LED
lighting.
luminaire . Integral Power LED Driver, Polypropylene Housing for recessing for outdoor
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Input Voltage: 230V AC 50 Hz
Input Power: 35W
Operating Temperature: -20 °C to 50 °C
Ingress Protection: IP 66, IK 10
Colour Rendering Index: > 80
Lifespan: Typically 50, 000 Hours
Power Factor: > 0.9
Safety Standard: EN 60598
EMC / EMI Standard: EN 61547/EN 55015
7.
Energy Efficient LED Bollard with high corrosion resistance aluminum Alloy body and top cover, polycarbonate diffuser
including required foundation, nut and bolts
Input Voltage: 230V AC 50 Hz
Input Power: 10.5W
Operating Temperature: -20 °C to 50 °C
Ingress Protection: IP 65
Colour Rendering Index: > 70
Lifespan: Typically 50, 000 Hours
Power Factor: > 0.9
Safety Standard: EN 60598
EMC / EMI Standard: EN 61547/EN 55015
8
mounting of 8" x 6" junction box with separate water proof encloser box on R.C.C. coupon for outdoor light having 1 No. 6
Amp. SP MCB with porcelin connector and 1 No. neutral for controlling circuit and complete
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9.
sizes 1.1 KV grade PVC insulated armored aluminium power cable excavation of cable trench of 750 mm deep in all kinds of
soil, 150 mm thick and filling, brick covering, back filling etc. including laying in pre-laid Hume pipe/G.I. Pi;e and fixing only of
cable channel support as supplied and painted with red oxide and aluminium paint including supply of cleats, supports, fasteners and
accessories etc. properly clamping of cable and complete
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LIST OF MATERIALS OF APPROVED BRAND AND / OR MANUFACTURERS
SL.NO.
1.
2.
3.
4.
5.
6.
7.
8
9
10
11
12
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
DESCRIPTION
CEMENT
STEEL
BRICK
SAND
METAL
CHIPS
WATER PROOF MATERIALS
ANTITERMITE
PVC PIPE
CEMENT BONDED TILE
GLASS MOSAIC TILE
GRANITE
INTEGRATED FILTER SYSTEM
PUMP
VACUUM HOSE
ALGAE BRUSH
CORNER BRUSH
DEEP NET
FLAT NET
TELESCOPIC POL
VACUUM HEAD
TELESCOPIC POLE HANGER
TEST KIT
MAIN DRAIN
VACUUM POINT
RETURN INLET
WALL CONDUIT
MAKES
ULTRATECH / ACC / LAFARZ / KONARK.
TISCON / VIZAG / SAIL
K.B. BRICK (75 KG/ CM2)
SWEET RIVER SAND
CRUSHER BROKEN GRANITE CHIPS
CRUSHER BROKEN GRANITE CHIPS
SIKA/ PERMA/ LATICRETE/PIDILITE
BIFLEX/LENTRC/PIDILITE
FINOLEX/SUPRIME/ASTRAL
RAK ,ULTRA TILES / EUROCON
PRISTINE/ITALIA/EQUIVALENT
1ST QUALITY GRANITE
CERTIKIN/ASTRAL/WATERCO
WILLO/GRUNDFOS / EQUIVALENT
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
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26
27
28
29
30
OVERFLOW FITTING
CHEMICAL FEEDE
LED LIGHT FOR FOUNTAIN
L.T.CABLE
LED LIGHT FITTINGS
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/ASTRAL/WATERCO
CERTIKIN/VARIO/PENTAIR
POLYCRAB/HAVELLS/GLOSTAR
GOLDWYN/ DECOLUX/SCHREDER/VIN/G-ON
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SECTION - XIV
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SECTION - XV
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