Brother MFC-440CW User`s guide

USER’S GUIDE

MFC-440CN

MFC-660CN

MFC-845CW

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-440CN, MFC-660CN and

MFC-845CW (Circle your model number)

Serial Number:

1

Date of Purchase:

Place of Purchase:

1

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Register your product on-line at http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

„ may serve as confirmation of the purchase date of your product should you lose your receipt; and

„ may support an insurance claim by you in the event of product loss covered by insurance.

© 2006 Brother Industries, Ltd.

Approval Information and Compilation and

Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE

FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

i

ii

EC Declaration of Conformity under the R & TTE

Directive

Table of Contents

Section I General

1

2

3

General Information 2

Using the documentation....................................................................................... 2

Symbols and conventions used in the documentation .................................... 2

Accessing the Software User’s Guide and Network User’s Guide ........................ 3

Viewing Documentation................................................................................... 3

Control panel overview .......................................................................................... 6

LCD display indications ................................................................................... 8

Basic Operations ............................................................................................. 9

Loading documents and paper 10

Loading documents ............................................................................................. 10

Using the ADF ............................................................................................... 10

Using the scanner glass ................................................................................10

Scanning area ............................................................................................... 11

Acceptable paper and other media......................................................................12

Recommended media ................................................................................... 12

Handling and using media .............................................................................12

Choosing the right media............................................................................... 14

Loading paper, envelopes and other media ........................................................16

Loading paper and other media..................................................................... 16

Loading envelopes, post cards and photo paper........................................... 18

Printable area ................................................................................................21

General setup 22

Power Save mode ............................................................................................... 22

Putting your machine in Power Save mode...................................................22

Bringing your machine out of Power Save mode ..........................................22

Power Save setting........................................................................................ 22

Mode Timer..........................................................................................................24

Paper settings...................................................................................................... 24

Paper Type .................................................................................................... 24

Paper Size .....................................................................................................25

Volume Settings...................................................................................................25

Ring Volume .................................................................................................. 25

Beeper Volume..............................................................................................26

Speaker Volume ............................................................................................26

Automatic Daylight Savings Time........................................................................ 27

LCD display ......................................................................................................... 27

LCD Contrast................................................................................................. 27

Setting the backlight brightness..................................................................... 28

Setting the Dim Timer for the backlight ........................................................28

Setting the Off Timer ..................................................................................... 28

Setting the Wallpaper ....................................................................................29

iii

4 Security features 30

TX Lock (MFC-440CN only) ................................................................................30

Setting and changing the TX Lock password ................................................30

Turning the TX Lock on/off ............................................................................31

Memory Security (MFC-660CN and MFC-845CW only)......................................31

Setting and changing the memory security password ...................................32

Turning the memory security on/off ...............................................................33

Section II Fax

5 Sending a fax 36

Entering Fax mode ..............................................................................................36

Faxing from the ADF ....................................................................................36

Faxing from the scanner glass ......................................................................37

Faxing Letter size documents from the scanner glass ..................................37

Colour fax transmission .................................................................................37

Cancelling a fax in progress ..........................................................................37

Broadcasting (Monochrome only)........................................................................38

Cancelling a Broadcast in progress...............................................................38

Additional sending operations..............................................................................39

Sending faxes using multiple settings ...........................................................39

Contrast .........................................................................................................39

Changing fax resolution .................................................................................39

Dual access(Monochrome only) ....................................................................40

Real time transmission ..................................................................................40

Overseas Mode .............................................................................................41

Delayed Faxing (Monochrome only)..............................................................41

Delayed Batch Transmission (Monochrome only).........................................41

Checking and cancelling waiting jobs............................................................41

Setting your changes as a new default..........................................................42

Restoring all settings to the factory settings ..................................................42

Sending a fax manually .................................................................................42

Sending a fax at the end of a conversation

(MFC-660CN and MFC-845CW only) .......................................................42

Out of Memory message ...............................................................................43

iv

6

7

Receiving a Fax 44

Receive modes.................................................................................................... 44

Choosing the Receive Mode .........................................................................44

Using receive modes ........................................................................................... 45

Fax only ......................................................................................................... 45

Fax/Tel........................................................................................................... 45

Manual........................................................................................................... 45

TAD (MFC-660CN and MFC-845CW only) ...................................................46

External TAD (MFC-440CN only) ..................................................................46

Receive mode settings ........................................................................................ 46

Ring Delay .....................................................................................................46

F/T Ring Time (Fax/Tel mode only)...............................................................47

Fax Detect .....................................................................................................47

Additional receiving operations............................................................................ 48

Printing a reduced incoming fax ....................................................................48

Receiving faxes into memory (Monochrome only) ........................................ 49

Receiving a fax at the end of a conversation

(MFC-660CN and MFC-845CW only) ....................................................... 49

Printing a fax from the memory ..................................................................... 49

Telephone and External devices 50

Voice operations.................................................................................................. 50

Making a telephone call (MFC-660CN and MFC-845CW only).....................50

Answering calls with the Speaker Phone

(MFC-660CN and MFC-845CW only) ....................................................... 50

Mute (MFC-660CN and MFC-845CW only) .................................................. 50

Tone or Pulse ................................................................................................51

Fax/Tel mode ................................................................................................51

Fax/Tel mode in Power Save condition ......................................................... 51

Telephone services..............................................................................................52

Caller ID (MFC-660CN and MFC-845CW only)

(For U.K. and Ireland only) ........................................................................ 52

Setting the Phone Line Type .........................................................................53

BT Call Sign (For U.K. only) .......................................................................... 54

Connecting an external TAD (telephone answering device)................................55

Connections...................................................................................................55

Recording outgoing message (OGM) on an external TAD............................56

Multi-line connections (PBX) .........................................................................56

External and extension phones ...........................................................................56

Connecting an external or extension telephone ............................................56

Operation from extension telephones............................................................ 56

Using extension telephones (For U.K. only) .................................................. 57

Using a cordless external telephone

(MFC-440CN and MFC-660CN only) ........................................................58

Using remote codes.......................................................................................58

v

vi

8

9

Dialling and storing numbers 59

How to Dial ..........................................................................................................59

Manual dialling...............................................................................................59

Speed-Dialling ...............................................................................................59

Search ...........................................................................................................59

Fax Redial .....................................................................................................60

Outgoing Call .................................................................................................60

Caller ID history

(MFC-660CN and MFC-845CW only) (For U.K. and Ireland only) ............61

Storing numbers ..................................................................................................61

Storing a pause .............................................................................................61

Storing Speed-Dial numbers .........................................................................61

Changing Speed-Dial names or numbers .....................................................63

Setting up groups for broadcasting................................................................64

Combining Quick-Dial numbers .....................................................................66

Digital TAD (MFC-660CN and MFC-845CW only) 67

TAD-Mode for internal TAD .................................................................................67

Setting up the TAD ........................................................................................67

Outgoing message (OGM) ............................................................................67

Fax/Tel OGM .................................................................................................68

Activating TAD mode .....................................................................................68

Managing your messages....................................................................................69

Message indicator .........................................................................................69

Playing voice messages ................................................................................69

Erasing incoming messages..........................................................................69

Additional TAD operations ...................................................................................70

Setting maximum time for incoming messages .............................................70

Setting toll saver ............................................................................................70

ICM Recording Monitor..................................................................................71

Recording a conversation (MFC-660CN only)...............................................71

10 Advanced fax operations (Monochrome only) 72

Fax Forwarding....................................................................................................72

Fax Storage .........................................................................................................73

Fax Preview (MFC-660CN and MFC-845CW only).............................................73

Setting Fax Preview.......................................................................................73

How to preview a fax .....................................................................................74

How to delete all faxes in the list ...................................................................74

How to print all faxes in the list ......................................................................74

PC Fax Receive...................................................................................................75

Changing the destination PC .........................................................................76

Turning off Advanced Fax Operations .................................................................76

Changing Advanced Fax Operations...................................................................77

Remote Retrieval .................................................................................................77

Setting a Remote Access Code.....................................................................77

Using your Remote Access Code..................................................................78

Remote Fax commands ................................................................................79

Retrieving fax messages ...............................................................................81

Changing your Fax Forwarding number ........................................................81

11 Printing Reports 82

Fax reports........................................................................................................... 82

Transmission Verification Report................................................................... 82

Fax Journal (activity report) ...........................................................................82

Reports ................................................................................................................ 83

How to print a report ...................................................................................... 83

12 Polling 84

Polling overview...................................................................................................84

Polling receive .....................................................................................................84

Setup to receive polling ................................................................................. 84

Setup to receive polling with secure code ..................................................... 84

Setup to receive delayed polling....................................................................85

Sequential polling (Monochrome only) ..........................................................85

Polled transmit (Monochrome only) ..................................................................... 86

Setup for polled transmit................................................................................86

Setup for polled transmit with secure code.................................................... 86

Section III Copy

13 Making copies 88

How to copy......................................................................................................... 88

Entering Copy mode...................................................................................... 88

Making a single copy ..................................................................................... 88

Making multiple copies ..................................................................................88

Stop copying.................................................................................................. 88

Copy settings.......................................................................................................89

Changing copy speed and quality ................................................................. 89

Enlarging or reducing the image copied ........................................................89

Making N in 1 copies or a poster (page layout) ............................................90

Sorting copies using the ADF ........................................................................ 91

Adjusting Brightness, Contrast and Colour.................................................... 91

Paper Options................................................................................................92

Setting your changes as a new default..........................................................93

Restoring all settings to the factory settings .................................................. 93

‘Out of Memory’ message....................................................................................93

vii

Section IV Direct Photo Printing

14 Printing photos from a memory card 96

PhotoCapture Center™ Operations.....................................................................96

Printing from a memory card without a PC ....................................................96

Scanning to a memory card without a PC .....................................................96

Using PhotoCapture Center™ from your computer.......................................96

Using memory cards......................................................................................96

Memory card folder structure.........................................................................96

Getting started .....................................................................................................97

Entering PhotoCapture mode ........................................................................98

Print Images.........................................................................................................98

View Photo(s) ................................................................................................98

Print Index (Thumbnails) ...............................................................................99

Print All Photos ..............................................................................................99

Print Photos ...................................................................................................99

DPOF printing..............................................................................................100

PhotoCapture Center™ print settings................................................................101

Print Quality .................................................................................................102

Paper options ..............................................................................................102

Adjusting Brightness, Contrast and Colour..................................................102

Cropping ......................................................................................................103

Borderless printing.......................................................................................104

Setting your changes as a new default........................................................104

Restoring all settings to the factory settings ................................................104

Scan to Card .....................................................................................................105

Entering Scan mode ....................................................................................105

How to scan to card.....................................................................................105

Understanding the Error Messages ...................................................................106

15 Printing photos from a camera with PictBridge 107

Before Using PictBridge.....................................................................................107

PictBridge requirements ..............................................................................107

Using PictBridge ................................................................................................107

Setting your digital camera ..........................................................................107

Printing Images..................................................................................................108

DPOF printing..............................................................................................108

Understanding the Error Messages ...................................................................109

Section V Software

16 Software and Network features 112

viii

Section VI Appendixes

A

B

C

Safety and Legal 114

Choosing a location ........................................................................................... 114

To use the machine safely................................................................................. 115

Important safety instructions........................................................................ 118

IMPORTANT - For your safety ....................................................................119

LAN connection ........................................................................................... 120

EU Directive 2002/96/EC and EN50419......................................................120

Legal limitations for copying ........................................................................ 121

Trademarks .................................................................................................122

Troubleshooting and Routine Maintenance 123

Troubleshooting ................................................................................................ 123

If you are having difficulty with your machine .............................................. 123

Error messages .................................................................................................129

Transferring your faxes or Fax Journal report .............................................132

Document jam ............................................................................................133

Printer jam or paper jam ..............................................................................134

Dial Tone detection...................................................................................... 135

Phone line interference................................................................................136

Routine maintenance......................................................................................... 136

Replacing the ink cartridges ........................................................................ 136

Cleaning the outside of the machine ...........................................................138

Cleaning the scanner................................................................................... 139

Cleaning the machine printer platen............................................................ 140

Cleaning the Paper Pick-up Roller .............................................................. 140

Cleaning the print head ............................................................................... 141

Checking the print quality ............................................................................ 141

Checking the printing alignment ..................................................................142

Checking the ink volume ............................................................................. 143

Uninstalling or installing the handset and handset cradle

(MFC-660CN only) ..................................................................................143

Machine Information ..........................................................................................144

Checking the serial number.........................................................................144

Packing and shipping the machine ....................................................................144

Menu and Features 148

On-screen programming.................................................................................... 148

Memory storage........................................................................................... 148

Menu keys ......................................................................................................... 148

Menu table...................................................................................................149

Entering Text ............................................................................................... 164

ix

x

D

E

F

Specifications 165

General ..............................................................................................................165

Print media.........................................................................................................167

Fax.....................................................................................................................168

Digital TAD (MFC-660CN and MFC-845CW only) ............................................169

Digital Cordless Handset (MFC-845CW only) ...................................................170

Cordless handset (BCL-D20) ......................................................................170

Battery .........................................................................................................170

Battery cradle ..............................................................................................171

AC adapter ..................................................................................................171

Copy ..................................................................................................................172

PhotoCapture Center™ .....................................................................................173

PictBridge ..........................................................................................................173

Scanner .............................................................................................................174

Printer ................................................................................................................175

Interfaces ...........................................................................................................176

Computer requirements .....................................................................................177

Consumable items .............................................................................................178

Network (LAN) ...................................................................................................179

Glossary 180

Index 184

Section I

General

General Information

Loading documents and paper

General setup

Security features

2

10

22

30

I

2

1

General Information

Using the documentation

Thank you for buying a Brother machine!

Reading the documentation will help you make the most of your machine.

1

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

1

Bold

Italics

Bold typeface identifies specific keys on the machine’s control panel.

Italicized typeface emphasizes an important point or refers you to a related topic.

Courier

New

Text in the Courier New font identifies messages on the

LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to possible electrical shock.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

1

Accessing the

Software User’s Guide and Network User’s

Guide

1

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax,

Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software

User’s Guide and Network User’s Guide that are on the CD-ROM.

General Information

Viewing Documentation

1

Viewing Documentation

(For Windows

®

)

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where

XXXX is your model name) from the programs group, and then choose

User’s Guide.

1

If you have not installed the software, you can find the documentation by following the instructions below: a

Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b

If the model name screen appears, click your model name.

c

If the language screen appears, click your language. The CD-ROM main menu will appear.

1

Note

If this window does not appear, use

Windows

®

Explorer to run the setup.exe program from the root directory of the

Brother CD-ROM.

d

Click User’s Guide.

3

4

Chapter 1

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

„ Scanning (For Windows

®

98/98SE/Me/2000 Professional and

Windows

®

XP)

„ ControlCenter3 (For Windows

®

98/98SE/Me/2000 Professional and

Windows

®

XP)

„ Network Scanning

PaperPort

®

SE with OCR User’s Guide

„ Instructions for scanning directly from

ScanSoft

®

PaperPort

®

SE with OCR. The complete ScanSoft

®

PaperPort

®

SE with

OCR User’s Guide can be viewed from the

Help selection in the ScanSoft

®

PaperPort

®

SE with OCR application.

1

How to find Network setup instructions (MFC-845CW only)

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™, please see the Network User’s Guide on the CD-ROM.

1

Viewing Documentation

(For Macintosh

®

)

a

Turn on your Macintosh

®

. Insert the

Brother CD-ROM into your CD-ROM drive. The following window will appear.

1 b

Double-click the Documentation icon.

c

Double-click your language folder.

d

Double-click the top page file to view the

Software User's Guide and Network

User's guide in HTML format.

e

Click the documentation you want to read.

„ Software User’s Guide

„ Network User’s Guide

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

1

Software User’s Guide

„ Scanning (For Mac OS

® greater)

X 10.2.4 or

„ ControlCenter2 (For Mac OS

®

X 10.2.4 or greater)

„ Network Scanning (For Mac OS or greater)

®

X 10.2.4

Presto!

®

PageManager

®

User’s Guide

„ Instructions for scanning directly from

Presto!

®

PageManager

®

. The complete

Presto!

®

PageManager

®

User’s Guide can be viewed from the Help selection in the Presto!

®

PageManager

®

application.

How to find Network setup instructions (MFC-845CW only)

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™, please see the Network User’s Guide on the CD-ROM.

1

General Information

1

5

Chapter 1

Control panel overview

1

MFC-440CN

9 8 7 6

1

MFC-660CN

11

1 2

10 9 8

3 4 5

7 6

1

13 12

MFC-845CW

11

1 2

10 8

3 4 5

7 6

1

13 12 1 2 3

Note

Most of the illustrations in this User’s Guide show the MFC-440CN.

4

6

5

1 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from

Pulse to Tone.

2 Fax and telephone keys

„ Search/Speed Dial (MFC-440CN)

Lets you look up and dial numbers that are stored in the memory.

„ Redial/Pause

Redials the last 30 numbers called. It also inserts a pause when programming speed dial numbers.

„ Tel/R (MFC-440CN only)

This key is used to have a telephone conversation after picking up the external handset in F/T pseudo-ringing.

Also, use this key to gain access to an outside line, or transfer a call to another extension when it is connected to a PBX.

„ R (MFC-660CN and MFC-845CW only)

Use this key to gain access to an outside line, or transfer a call to another extension when it is connected to a PBX.

„ Mute/Intercom (MFC-845CW only)

Puts the current phone call on hold.

Also, press this key to speak on the intercom or to transfer an incoming call to the cordless handset.

3 Mode keys:

„ Fax

Lets you access Fax mode.

„ Scan

Lets you access Scan mode.

„ Copy

Lets you access Copy mode.

„ PhotoCapture

Lets you access PhotoCapture Center™ mode.

General Information

4 Menu keys:

„ Volume keys

d c

In Fax mode, you can press these keys to adjust the ring volume.

„ a Search/Speed Dial (MFC-660CN and

MFC-845CW)

Lets you look up and dial numbers that are stored in the memory.

„ d or c

Press to scroll backward or forward to a menu selection.

„ a or b

Press to scroll through the menus and options.

„ Menu

Accesses the main menu.

„ OK

Selects a setting.

„ Clear/Back

Press to cancel the current setting.

5 Start keys:

„ Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the

ControlCenter software).

„ Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the

ControlCenter software).

6 Power Save

Lets you put the machine into Power Save mode.

7 Stop/Exit

Stops an operation or exits from a menu.

8 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

Also, you can adjust the angle of the LCD display by lifting it.

1

7

8

Chapter 1

9 Ink Management (MFC-440CN and

MFC-660CN only)

Lets you clean the print head, check the print quality, and check the available ink volume.

10 Fax Preview (MFC-660CN and MFC-845CW only)

Lets you preview incoming faxes on the LCD.

11 TAD keys (MFC-660CN and MFC-845CW only):

„ On/Off

Turns the Telephone Answering Device

(TAD) on or off. It will also flash if you have new messages.

„ Play/Record (MFC-660CN only)

Plays voice messages stored in the memory. It will also let you record telephone calls.

„ Play (MFC-845CW only)

Plays voice messages stored in memory.

„ Erase/Mute (MFC-660CN only)

Puts the current phone call on hold. Also, deletes voice messages.

„ Erase (MFC-845CW only)

Deletes voice/fax messages.

12 Speaker Phone (MFC-660CN and

MFC-845CW only)

Lets you speak to another party without lifting the handset.

13 Microphone (MFC-660CN and

MFC-845CW only)

Picks up your voice when you speak to another party using Speaker Phone.

LCD display indications

The LCD shows the current machine status when the machine is idle.

1

10.10.2006

20:48

02 04 Memory

1

2 3 4 5 6

1 Current Receive Mode

Lets you see the current receive mode.

„

Fax

(Fax only)

„

F/T

(Fax/Tel)

„

TAD

(External TAD or Msg Mgr)

„

Mnl

(Manual)

2 Faxes in memory

Shows how many received faxes are in the memory.

3 Voice messages in memory (MFC-660CN and MFC-845CW only)

Shows how many received voice messages are in the memory.

4 Memory Status

Lets you see the available memory in the machine.

5 Wireless Status (MFC-845CW only)

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

0 Max

6 Ink indicator

Lets you see the available ink volume.

Basic Operations

The following steps show how to change a setting in the machine. In this example the

Mode Timer setting is changed from

2 minutes to 30 seconds.

a

Press Menu.

b

Press a or b to choose

General Setup

.

MENU

General Setup

Fax

LAN

Print Reports

Machine Info.

Select & Press OK

Press OK.

c

Press a or b to choose Mode Timer.

MENU

General Setup

Mode Timer

Paper Type

Paper Size

Volume

Select & Press OK

2 Mins

Plain Pap

A4

Press OK.

1

General Information d

Press a or b to choose 30 Secs.

MENU

Mode Timer

30 Secs

1 Min

2 Mins

5 Mins

Select & Press OK

Press OK.

You can see the current setting on the

LCD:

MENU

General Setup

Mode Timer

Paper Type

Paper Size

Volume

Select & Press OK

30 Secs

Plain Pap

A4 e

Press Stop/Exit.

1

9

2

Loading documents and paper

2

Loading documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

2

Using the ADF

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard

80 g/m

2

(20 lb) paper and always fan the pages before putting them in the ADF.

2

Recommended environment

2

Temperature:

Humidity:

Paper:

20 to 30 ° C (68 to 86° F)

50% to 70%

80 g/m

2

A4 (20 lb LTR)

Document Sizes Supported

Length:

Width:

Weight:

148 to 355.6 mm

(5.8 to 14 in.)

148 to 215.9 mm

(5.8 to 8.5 in.)

64 to 90 g/m

2

(17 to 24 lb)

2

How to load documents

CAUTION

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

2

10

„ Make sure documents written with ink are completely dry.

a

Fan the pages well. Make sure you put the documents face down, top edge

first in the ADF until you feel them touch the feed roller. b

Adjust the paper guides to fit the width of your documents.

c

Unfold the ADF Document Output

Support Flap (1).

1

CAUTION

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

Using the scanner glass

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

2

Document Sizes Supported

2

Length:

Width:

Weight:

Up to 297 mm (11.7 in.)

Up to 215.9 mm (8.5 in.)

Up to 2 kg (4.4 lb)

How to load documents

Note

To use the scanner glass, the ADF must be empty.

a

Lift the document cover.

b

Using the document guidelines on the left, center the document face down on the scanner glass.

2

Loading documents and paper

Scanning area

The scanning area depends on the settings in the application you are using. The figures below show the areas you cannot scan on

Letter or A4 paper.

3 4

1

2

2

2

Usage Document

Size

Fax Letter

Top (1)

Bottom (2)

3 mm

(0.12 in.)

A4

Copy

Scan

Letter

A4

Letter

A4

3 mm

(0.12 in.)

3 mm

(0.12 in.)

3 mm

(0.12 in.)

3 mm

(0.12 in.)

3 mm

(0.12 in.)

Left (3)

Right (4)

4 mm

(0.16 in.)

1 mm

(0.04 in.)

3 mm

(0.12 in.)

3 mm

(0.12 in.)

3 mm

(0.12 in.)

0 mm

(0 in.) c

Close the document cover.

CAUTION

If you are scanning a book or thick document, DO NOT slam the cover or press on it.

11

Chapter 2

Acceptable paper and other media

2

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

„ When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to choose the correct media in the

‘Basic’ tab of the printer driver or in the

Paper Type setting of the menu (See

Paper Type on page 24).

„ When you print on Brother photo paper, load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on top of the instruction sheet.

„ When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

„ Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Recommended media

To get the best print quality, we suggest using

Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency

Film’ when you print on transparencies.

2

Brother paper

Paper Type

A4 Plain

A4 Glossy Photo

A4 Inkjet (Matte)

10 x 15 cm Glossy Photo

Item

BP60PA

BP61GLA

BP60MA

BP61GLP

Handling and using media

„ Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

„ The coated side of photo paper is shiny.

Avoid touching the shiny (coated) side.

Load photo paper with the shiny side facing down.

„ Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality.

Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

2

12

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

1

1

1 2 mm (0.08 in.) or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the output paper tray

Up to 50 sheets of 20 lb Letter or 80 g/m

2

A4 paper.

„ Transparencies or photo paper must be picked up from the output paper tray one page at a time to avoid smudging.

2

Loading documents and paper

2

13

Chapter 2

Choosing the right media

Paper type and size for each operation

Paper Type Paper Size

Cut Sheet

Cards

Envelopes

Letter

A4

Legal 216 × 356 mm (8 1/2 × 14 in.) Yes

Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) –

JIS B5

A5

216 × 279 mm (8 1/2 × 11 in.)

210 × 297 mm (8.3 × 11.7 in.)

182 × 257 mm (7.2 × 10.1 in.)

148 × 210 mm (5.8 × 8.3 in.)

Yes

Yes

–

–

– A6

Photo

105 × 148 mm (4.1 × 5.8 in.)

10 × 15 cm (4 × 6 in.)

Photo L 89 × 127 mm (3 1/2 × 5 in.)

Photo 2L 13 × 18 cm (5 × 7 in.)

–

–

–

Index Card 127 × 203 mm (5 × 8 in.)

Post Card 1 100 × 148 mm (3.9 × 5.8 in.)

Post Card 2

(Double)

148 × 200 mm (5.8 × 7.9 in.)

–

–

–

162 × 229 mm (6.4 × 9 in.) – C5

Envelope

DL

Envelope

COM-10

110 × 220 mm (4.3 × 8.7 in.) –

Monarch

JE4

Envelope

Transparencies Letter

A4

105 × 241 mm (4 1/8 × 9 1/2 in.) –

98 × 191 mm (3 7/8 × 7 1/2 in.) –

105 × 235 mm (4.1 × 9.3 in.) –

216 × 279 mm (8 1/2 × 11 in.)

210 × 297 mm (8.3 × 11.7 in.)

–

–

Usage

Fax

–

–

–

–

Yes

–

Yes

–

Copy Photo

Capture

Yes Yes

–

–

Yes

Yes

Yes

–

–

–

–

–

Yes

–

–

–

Yes

–

–

–

–

–

–

Yes

Yes

–

–

–

–

–

–

–

Printer

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

2

2

14

Loading documents and paper

Paper weight, thickness and capacity

1

2

Paper Type

Cut

Sheet

Plain Paper

Inkjet Paper

Weight

64 to 120 g/m

2

(17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.)

100

1

64 to 200 g/m

2

Thickness

(17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.)

Glossy Paper Up to 220 g/m 2

(Up to 58 lb) Up to 0.25 mm (Up to 0.01 in.)

No. of sheets

20

20

Cards Photo Card

Index Card

Up to 240 g/m

2

(Up to 64 lb) Up to 0.28 mm (Up to 0.01 in.)

Up to 120 g/m

2

(Up to 32 lb) Up to 0.15 mm (Up to 0.006 in.)

20

2

30

Post Card

Envelopes

Transparencies

Up to 200 g/m

2

(Up to 53 lb) Up to 0.23 mm (Up to 0.01 in.)

75 to 95 g/m

2

(20 to 25 lb) Up to 0.52 mm (Up to 0.02 in.)

– –

30

10

10

Up to 50 sheets for Legal size paper 80 g/m 2 (20 lb).

Up to 100 sheets of 80 g/m 2 (20 lb) paper.

For Photo 10

×15 cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 19.)

2

2

15

Chapter 2

Loading paper, envelopes and other media

Loading paper and other media

2

2

Note

To print on Photo L or 10 × 15 cm paper,

please see Loading photo paper on page 19.

a

If the paper support flap is open, close it, and then pull the paper tray completely out of the machine.

Lift the output paper tray cover (1).

b

Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size.

1

2 c

Fan the stack of paper well to avoid paper jams and misfeeds.

1

Note

Always make sure that the paper is not curled.

d

Gently put the paper into the paper tray print side down and top edge first.

Check that the paper is flat in the tray.

16

Note

When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.

Loading documents and paper f

Close the output paper tray cover.

2 g

Slowly push the paper tray completely into the machine.

e

Gently adjust the paper side guides with both hands to the paper.

Make sure the paper side guides touch the sides of the paper.

h

While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

Note

Do not use the paper support flap for

Legal paper.

17

Chapter 2

Loading envelopes, post cards and photo paper

Loading envelopes

„ Use envelopes that weigh from 75 to

95 g/m

2

(20 to 25 lb).

„ Some envelopes need margin settings to be set in the application. Make sure you do a test print first.

2

CAUTION

Do not use any of the following types of envelopes, as they will cause paper feed problems:

• If they are of a baggy construction.

• That are embossed (have raised writing on them).

• That have clasps or staples.

• That are pre-printed on the inside.

Glue Double flap

2

How to load envelopes and post cards a

Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible.

2

Note

If the envelopes or post cards are ‘doublefeeding,’ put one envelope in the paper tray at a time.

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

b

Put the envelopes or post cards into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.

1

2

18

If you have problems when printing on envelopes, try the following suggestions:

2 a

Open the envelope flap.

b

Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.

c

Adjust the size and margin in your application.

Loading documents and paper b

Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size.

1

2

2 c

Put the photo paper into the photo paper tray and gently adjust the paper side guides to fit the paper.

Make sure the paper side guides touch the sides of the paper.

Loading photo paper

Use the photo paper tray which has been assembled on the top of the paper tray to print on photo 10 ×15 cm and photo L size paper.

You can leave paper in the standard paper tray when using the photo paper tray.

2 a

Press the photo paper tray release button with your left thumb and push the photo paper tray (the top part of the tray) back until it clicks into the photo printing position.

Note

• Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

• Always make sure that the paper is not curled.

1

1 Photo Paper Tray

19

Chapter 2 d

When you have finished printing photos return the photo paper tray to the normal printing position.

Press the photo paper tray release button with your left thumb and pull the photo paper tray forward until it clicks.

Removing small prints from the machine

When the machine ejects small paper onto the output paper tray, you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

2

20

Loading documents and paper

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.

2

2

Cut Sheet Paper

3

1

4

Envelopes

1

3 4

2 2

Cut Sheet

Envelopes

Top (1)

3 mm (0.12 in.)

12 mm (0.47 in.)

Bottom (2)

3 mm (0.12 in.)

24 mm (0.95 in.)

Note

The Borderless feature is not available for envelopes.

Left (3)

3 mm (0.12 in.)

3 mm (0.12 in.)

Right (4)

3 mm (0.12 in.)

3 mm (0.12 in.)

21

22

3

General setup

Power Save mode

When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on

On/Off setting on page 23. The delayed

faxes that have been set up will be sent. You can even retrieve faxes using Remote

Retrieval if you are away from your machine.

If you want to do other operations, you must take the machine out of Power Save mode.

3

Note

If you have connected an external telephone or TAD, it is always available.

Putting your machine in

Power Save mode

3 a

Press and hold down the Power Save key until the LCD shows Shutting

Down

.

The LCD light goes off.

Bringing your machine out of

Power Save mode

3 a

Press the Power Save key.

The LCD shows the date and time.

Note

• Even if you have put the machine into

Power Save mode, it will periodically clean the print head to preserve print quality.

• If you unplug the AC power cord, no machine operations will be available.

• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See

Power Save setting on page 22.)

Power Save setting

3

You can customize the machine's Power

Save key. The factory setting is

Fax Receive:On

. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. (See

Power Save mode on page 22.)

a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose

P.Save Setting

.

Press OK.

d

Press a or b to choose

Fax Receive:Off

(or

Fax Receive:On

).

Press OK.

e

Press Stop/Exit.

3

General setup

MFC-440CN

1

On/Off setting

Fax

Receive:

On

1

(factory setting)

Fax

Receive:

Off

Receive mode

Available operations

Fax Only

External

TAD

Fax Receive

Fax Detect

Delayed Fax

Fax Forward

3

3

Fax Storage

3

PC Fax Receive

3

Remote Retrieval

3

Manual

Fax Detect

Delayed Fax

3

Fax/Tel

2

— No machine operations will be available other than cleaning the print head.

2

3

You cannot receive a fax with Mono Start or

Colour Start.

You cannot receive a fax automatically if you have set the receive mode to Fax/Tel.

Set before you switch off the machine.

2

3

4

5

6

1

MFC-660CN and MFC-845CW

On/Off setting

Fax

Receive:

On

1 2

(factory setting)

Receive mode

Fax Only

Fax/Tel

3

Manual

4

TAD

Fax

Receive:

Off

Manual

Fax/Tel

5

—

Available operations

Fax Receive

Fax Detect

Delayed Fax

6

Fax Forward

6

Fax Storage

Fax Preview

6

6

PC Fax Receive

Remote Retrieval

6

6

Fax Receive

Recording Incoming

Message

Fax Detect

Delayed Fax

6

Fax Forward

6

Fax Storage

6

Fax Preview

6

PC Fax Receive

Remote Retrieval

6

6

Fax Detect

Delayed Fax

6

No machine operations will be available other than cleaning the print head.

You cannot receive a fax with Mono Start or

Colour Start.

You can receive telephone calls by lifting the handset

(MFC-660CN) or using the cordless handset

(MFC-845CW).

MFC-660CN

When an external TAD is connected and Fax Detect is turned on.

You cannot receive a fax automatically if you have set the receive mode to Fax/Tel (MFC-845CW).

Set before you switch off the machine.

3

23

Chapter 3

Mode Timer

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and

PhotoCapture. You can change the amount of time the machine takes after the last Scan,

Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.

3 a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose Mode Timer.

Press OK.

d

Press a or b to choose 0 Sec,

30 Secs

, 1 Min, 2 Mins, 5 Mins or

Off

.

Press OK.

e

Press Stop/Exit.

Paper settings

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose Paper Type.

Press OK.

d

Press a or b to choose Plain Paper,

Inkjet Paper

, Brother Photo,

Other Photo

or Transparency.

Press OK.

e

Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

3

3

24

Paper Size

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm

(4 × 6 in.) and three sizes for printing faxes:

Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose Paper Size.

Press OK.

d

Press a or b to choose Letter,

Legal

, A4, A5 or 10 ×15cm.

Press OK.

e

Press Stop/Exit.

3

General setup

Volume Settings

3

Ring Volume

You can choose a range of ring volume levels, from High to Off.

While in Fax mode , press d or c to adjust the volume level. The

LCD shows the current setting, and each key press will change the volume to the next level.

The machine will keep the new setting until you change it.You can also change the volume through the menu, by following the instructions below:

3

3

Setting the Ring Volume from the menu

a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose Volume.

Press OK.

d

Press a or b to choose Ring.

Press OK.

e

Press a or b to choose Low, Med,

High

or Off.

Press OK.

f

Press Stop/Exit.

3

25

Chapter 3

Beeper Volume

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose Volume.

Press OK.

d

Press a or b to choose Beeper.

Press OK.

e

Press a or b to choose Low, Med,

High

or Off

Press OK.

f

Press Stop/Exit.

3

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose Volume.

Press OK.

d

Press a or b to choose Speaker.

Press OK.

e

Press a or b to choose Low, Med,

High

or Off.

Press OK.

f

Press Stop/Exit.

You can also adjust the speaker volume by pressing Speaker Phone (MFC-660CN and

MFC-845CW only).

a

Press Speaker Phone.

b

Press d or c .

This setting will stay until you change it again.

c

Press Speaker Phone.

Note

You can adjust the speaker volume while you are listening to your outgoing message (OGM) and incoming messages

(ICM’s) by pressing d or c

(MFC-660CN and MFC-845CW only).

3

26

Automatic Daylight

Savings Time

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the

Date/Time

setting.

a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose

Auto Daylight

.

Press OK.

d

Press a or b to choose Off (or On).

Press OK.

e

Press Stop/Exit.

3

General setup

LCD display

3

LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose

LCD Settings

.

Press OK.

d

Press a or b to choose

LCD Contrast

.

Press OK.

e

Press a or b to choose Light, Med or

Dark

.

Press OK.

f

Press Stop/Exit.

3

3

27

Chapter 3

Setting the backlight brightness

If you are having difficulty reading the LCD, try changing the brightness setting.

a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose

LCD Settings

.

Press OK.

d

Press a or b to choose Backlight.

Press OK.

e

Press a or b to choose Light, Med or

Dark

.

Press OK.

f

Press Stop/Exit.

3

Setting the Dim Timer for the backlight

3

You can set how long the LCD backlight stays on after the last key press. a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose

LCD Settings

.

Press OK.

d

Press a or b to choose Dim Timer.

Press OK.

e

Press a or b to choose 10 Secs,

20 Secs

, 30 Secs or Off.

Press OK.

f

Press Stop/Exit.

Setting the Off Timer

You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off. a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose

LCD Settings

.

Press OK.

d

Press a or b to choose Off Timer.

Press OK.

e

Press a or b to choose 1 Min,

2 Mins

, 3 Mins, 5 Mins, 10 Mins,

30 Mins

or Off.

Press OK.

f

Press Stop/Exit.

Note

When the display is off, you can press any key to turn it back on.

3

28

Setting the Wallpaper

You can change the image used for the LCD screen background.

a

Press Menu.

b

Press a or b to choose

General Setup

.

Press OK.

c

Press a or b to choose

LCD Settings

.

Press OK.

d

Press a or b to choose Wallpaper.

Press OK.

e

Press a or b to choose a wallpaper.

Press OK.

f

Press Stop/Exit.

3

General setup

3

29

4

Security features

TX Lock (MFC-440CN only)

4

TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or

Polling jobs. However, any pre-scheduled

Delayed Faxes will be sent even if you turn on

TX Lock, so they will not be lost.

While TX Lock is On, the following operations are available:

„ Receiving faxes

„ Fax forwarding (if Fax Forwarding was already On)

„ Remote retrieval (if Fax Storage was already On)

„ PC Fax Receive (if PC Fax Receive was already On)

While TX Lock is On, the following operations are NOT available:

„ Sending faxes

„ Copying

„ PC printing

„ Scanning

„ PhotoCapture

Note

If you forget the TX Lock password, please call Brother dealer for service.

Setting and changing the TX

Lock password

4

Note

If you have already set the password, you will not need to set it again.

Setting up the password

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose TX Lock.

Press OK.

e

Enter a 4-digit number for the password.

Press OK.

f

When the LCD shows Verify:, reenter the password.

Press OK.

g

Press Stop/Exit.

4

Changing the TX Lock password

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose TX Lock.

Press OK.

e

Press a or b to choose

Set Password

.

Press OK.

f

Enter a 4-digit number for the current password.

Press OK.

g

Enter a 4-digit number for a new password.

Press OK.

4

30

4

h

When the LCD shows Verify:, reenter the password.

Press OK.

i

Press Stop/Exit.

Turning the TX Lock on/off

Turning TX Lock on

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose TX Lock.

Press OK.

e

Press a or b to choose Set TX Lock.

Press OK.

f

Enter the registered 4-digit password.

Press OK.

The machine goes offline and the LCD shows TX Lock Mode.

4

Turning TX Lock off

a

Press Menu.

b

Enter the registered 4-digit password.

Press OK.

TX lock is automatically turned off.

4

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

Security features

Memory Security

(MFC-660CN and

MFC-845CW only)

Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed

Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.

While Memory Security is on, the following operations are available:

„ Receiving faxes into memory (limited by memory capacity)

„ Fax forwarding (If Fax Forwarding was already On)

„ Remote retrieval (If Fax Storage was already On)

„ Cordless handset (MFC-845CW only)

• Making a call

• Receiving a call

• Viewing Caller ID (with subscriber service)

While Memory Security is on, the following operations are NOT available:

„ Printing received faxes

„ Sending faxes

„ Copying

„ PC printing

„ Scanning

„ PhotoCapture

„ PC Fax Receive

„ Cordless handset (MFC-845CW only)

• Intercom

• Transferring a call

• Registering cordless handsets

4

4

31

Chapter 4

Note

• To print the faxes in memory, turn off

Memory Security.

• You must turn off PC Fax Receive before you can turn on Memory Security. (See

Turning off Advanced Fax Operations on page 76.)

• If you forget the Memory Security password, please call your Brother dealer for service.

Setting and changing the memory security password

4

Note

If you have already set the password, you will not need to set it again.

Setting a password for the first time

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose

Mem Security

.

Press OK.

e

Enter a 4-digit number for the password.

Press OK.

f

When the LCD shows Verify:, reenter the password.

Press OK.

g

Press Stop/Exit.

4

Changing your memory security password

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose

Mem Security

.

Press OK.

e

Press a or b to choose

Set Password

.

Press OK.

f

Enter the registered 4-digit number for the current password.

Press OK.

g

Enter a 4-digit number for a new password.

Press OK.

h

When the LCD shows Verify:, reenter the new password.

Press OK.

i

Press Stop/Exit.

4

32

Turning the memory security on/off

4

Turning on the memory security lock

4 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose

Mem Security

.

Press OK.

e

Press a or b to choose

Set Security

.

Press OK.

f

Enter the registered 4-digit password.

Press OK.

The machine goes offline and the LCD shows Secure Mode.

Note

If there is a power failure, the data will stay in memory for up to 24 hours.

Turning off the memory security

a

Press Menu.

b

Enter the registered 4-digit password.

Press OK.

Memory Security is automatically turned off.

4

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure mode until the registered password is entered.

Security features

4

33

34

Chapter 4

Section II

Fax

Sending a fax

Receiving a Fax

Telephone and External devices

Dialling and storing numbers

Digital TAD

(MFC-660CN and MFC-845CW only)

Advanced fax operations (Monochrome only)

Printing Reports

Polling

36

44

50

59

67

72

82

84

II

5

Sending a fax

Entering Fax mode

When you want to send a fax, or change fax send or receive settings, press the

(Fax) key to illuminate it in green.

5

The LCD shows:

FAX

09012345689

Fax Resolution Standard

Contrast Auto

Speed-Dial

Outgoing Call

Fax Start Press

Press a or b to scroll through the Fax key options. Some functions are only available when sending monochrome faxes.

„

Fax Resolution

(See page 39.)

„

Contrast

(See page 39.)

„

Speed-Dial

(See page 59.)

„

Outgoing Call

(See page 60.)

„

Caller ID hist.

(MFC-660CN and

MFC-845CW only) (UK and Ireland only)

(See page 61.)

„

Broadcasting

(See page 38.)

„

Delayed Fax

(See page 41.)

„

Batch TX

(See page 41.)

„

Real Time TX

(See page 40.)

„

Polled TX

(See page 86.)

„

Polling RX

(See page 84.)

36

„

Overseas Mode

(See page 41.)

„

Scan Size

(See page 37.)

„

Set New Default

(See page 42.)

„

Factory Reset

(See page 42.)

When the option you want is highlighted, press OK.

Faxing from the ADF

5 a

Press (Fax).

b

Put the document face down in the ADF.

c

Enter the fax number using the dial pad,

Speed-Dial or Search.

d

Press Mono Start or Colour Start.

The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.

• If the memory is full, the document will be sent in real time.

5

Faxing from the scanner glass

5

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size.

You cannot send multiple pages for colour faxes.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a

Press (Fax).

b

Load your document face down on the scanner glass.

c

Enter the fax number using the dial pad,

Speed-Dial or Search.

d

Press Mono Start or Colour Start.

„ If you press Mono Start, the machine starts scanning the first

page. Go to step e.

„ If you press Colour Start, the machine starts sending the document.

e

Do one of the following:

„ To send a single page, press 2 to choose No (or press Mono Start again).

The machine starts sending the document.

„ To send more than one page, press

1 to choose Yes and go to step f.

f

Put the next page on the scanner glass.

Press OK.

The machine starts scanning the page.

(Repeat steps e and f for each

additional page.)

Note

If the memory is full and you are faxing a single page, it will be sent in real time.

Sending a fax

Faxing Letter size documents from the scanner glass

5

When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing.

a

Press (Fax).

b

Press a or b to choose Scan Size.

Press OK.

c

Press a or b to choose Letter.

Press OK.

Note

You can save the setting you use most often by setting it as default. (See

page 42.)

Colour fax transmission

5

Your machine can send a colour fax to machines that support this feature.

Colour faxes cannot be stored in the memory.

When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

Cancelling a fax in progress

5

If you want to cancel a fax while the machine is scanning, dialling or sending, press

Stop/Exit.

5

37

Chapter 5

Broadcasting

(Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast.

After the broadcast is finished, a Broadcast

Report will be printed.

5 a

Press (Fax).

b

Load your document.

c

Press a or b to choose

Broadcasting

.

Press OK.

d

Press a or b to choose Add Number.

Press OK.

e

Enter a number using Speed-Dial, a

Group, or the dial pad.

Press OK.

f

Repeat steps d and e to enter more

fax numbers, and then press a or b to choose Complete.

Press OK.

g

Press Mono Start.

Note

• If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 210 (MFC-440CN and

MFC-660CN) or 250 (MFC-845CW) different numbers.

• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax.

• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.

Cancelling a Broadcast in progress

5 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Remaining Jobs

.

Press OK.

The LCD will show the fax number being dialled and the Broadcast job number.

d

Press OK.

The LCD will ask you the following message:

Cancel Job?

Yes iPress 1

No iPress 2 e

Press 1 to clear the number being dialled.

The LCD will then show the Broadcast job number.

f

Press OK.

The LCD will ask you the following message:

Cancel Job?

Yes iPress 1

No iPress 2 g

Press 1 to cancel the Broadcast.

h

Press Stop/Exit.

38

Additional sending operations

Sending faxes using multiple settings

5

When you send a fax, you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission.

a

Press (Fax).

The LCD shows:

FAX

09012345689

Fax Resolution Standard

Contrast Auto

Speed-Dial

Outgoing Call

Fax Start Press

b

Press a or b to choose any settings you want to change.

Press OK.

c

After each setting is accepted, you can continue to change more settings.

Note

• Most settings are temporary and the machine returns to its default settings after you send a fax.

• You can save some of the settings you use most often by setting them as default.

These settings will stay until you change

them again. (See Setting your changes as

a new default on page 42.)

5

Sending a fax

Contrast

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.

Use Light when sending a light document.

Use Dark when sending a dark document.

5 a

Press (Fax).

b

Press a or b to choose Contrast.

Press OK.

c

Press a or b to choose Auto, Light or Dark.

Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Fax

Resolution.

Changing fax resolution

5

The quality of a fax can be improved by changing the fax resolution.

a

Press (Fax).

b

Press a or b to choose

Fax Resolution

.

Press OK.

c

Press a or b to choose the resolution you want.

Press OK.

5

39

Chapter 5

Note

You can choose four different resolution settings for monochrome faxes and two for colour.

Monochrome

Standard

Fine

S.Fine

Photo

Suitable for most typed documents.

Good for small print and transmits a little slower than

Standard resolution.

Good for small print or artwork and transmits slower than Fine resolution.

Use when the document has varying shades of grey or is a photograph. This has the slowest transmission.

Colour

Standard

Fine

Suitable for most typed documents.

Use when the document is a photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the

Fine

setting.

Dual access

(Monochrome only)

5

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press

Stop/Exit to cancel or Mono Start to send the scanned pages.

Real time transmission

5

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending.

If the memory is full, the machine will send the document in real time (even if

Real Time TX

is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.

To send a document at once without waiting for memory transmission, set

Real Time TX

to On.

a

Press (Fax).

b

Press a or b to choose

Real Time TX

.

Press OK.

c

Press a or b to choose On.

Press OK.

Note

• In real time transmission, the automatic redial feature does not work when using the scanner glass.

• If you are sending a colour fax, the machine will send it in real time (even if

Real Time TX

is set to Off).

40

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

5 a

Press (Fax).

b

Load your document.

c

Press a or b to choose

Overseas Mode

.

Press OK.

d

Press a or b to choose On (or Off).

Press OK.

Delayed Faxing

(Monochrome only)

During the day you can store up to 50 faxes in the memory to be sent within 24-hours.

These faxes will be sent at the time of day you

enter in step e.

5 a

Press (Fax).

b

Load your document.

c

Press a or b to choose Delayed Fax.

Press OK.

d

Press a or b to choose On.

Press OK.

e

Enter the time you want the fax to be sent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM.)

Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Sending a fax

Delayed Batch Transmission

(Monochrome only)

5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a

Press (Fax).

b

Press a or b to choose Batch TX.

Press OK.

c

Press a or b to choose On.

Press OK.

d

Press Stop/Exit.

Checking and cancelling waiting jobs

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows

No Jobs Waiting

.) a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Remaining Jobs

.

Press OK.

Any waiting jobs appear on the LCD.

d

Press a or b to scroll through the jobs and choose the job you want to cancel.

Press OK.

e

Do one of the following:

„ To cancel, press 1 to choose Yes.

If you want to cancel another job go

to step d.

„ To exit without cancelling, press 2 to choose No.

5

5

41

Chapter 5 f

When you have finished, press

Stop/Exit.

Setting your changes as a new default

You can save the fax settings for

Fax Resolution

, Contrast,

Real Time TX

and Scan Size you use most often by setting them as default. These settings will stay until you change them again.

5 a

Press (Fax).

b

Press a or b to choose your new setting.

Press OK.

Repeat this step for each setting you want to change.

c

After changing the last setting, press a or b to choose Set New Default.

Press OK.

d

Press 1 to choose Yes.

e

Press Stop/Exit.

Restoring all settings to the factory settings

5

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a

Press (Fax).

b

Press a or b to choose

Factory Reset

.

Press OK.

c

Press 1 to choose Yes.

d

Press Stop/Exit.

Sending a fax manually

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

5 a

Press (Fax).

b

Load your document.

c

To listen for a dial tone, do one of the following:

„ (MFC-440CN) Pick up the handset of an external phone.

„ (MFC-660CN) Press

Speaker Phone or pick up the handset.

„ (MFC-845CW) Press

Speaker Phone on the machine or handset.

d

Dial the fax number.

e

When you hear the fax tone, press

Mono Start or Colour Start on the machine.

If you are using the scanner glass, press

1 on the machine to send a fax.

f

If you picked up the handset, replace it.

Sending a fax at the end of a conversation (MFC-660CN and MFC-845CW only)

5

At the end of a conversation you can send a fax to the other party before you both hang up.

a

Ask the other party to wait for fax tones

(beeps) and then to press the Start or

Send key before hanging up.

b

Press (Fax). c

Load your document.

42

d

Press Mono Start or Colour Start.

„ If you are using the scanner glass, press 1 to send a fax.

e

Replace the handset.

Out of Memory message

If you get an Out of Memory message while scanning the first page of a fax, press

Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press

Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See

Real time transmission on page 40.)

5

Sending a fax

5

43

6

Receiving a Fax

Receive modes

You must choose a receive mode depending on the external devices and telephone services you have on your line.

6

Choosing the Receive Mode

By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.

For more detailed information on the receive modes, see page 45.

MFC-440CN

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

6

Yes

No

Are you using the voice message function of an external telephone answering device?

Fax Only

No

Do you want the machine to answer fax and telephone calls automatically?

No

Manual

Fax/Tel

Yes

External TAD

Yes

MFC-660CN and MFC-845CW

Are you using the built-in TAD?

See Digital TAD.

Yes

No

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

6

6

Yes

No

Are you using the voice message function of an external telephone answering device?

No

Fax Only

Do you want the machine to answer fax and telephone calls automatically?

Manual

No

Yes

Fax/Tel

Manual*

Yes

* We recommend you set Fax Detect to On.

44

6

To set a receive mode, follow the instructions below.

a

Press Menu.

b

Press a or b to choose

Initial Setup

.

Press OK.

c

Press a or b to choose

Receive Mode

.

Press OK.

d

Press a or b to choose Fax Only,

Fax/Tel

, External TAD

(MFC-440CN only) or Manual.

Press OK.

e

Press Stop/Exit.

The LCD will display the current receive mode.

Receiving a Fax

Using receive modes

Some receive modes answer automatically

(Fax Only and Fax/Tel). You may want to change the ring delay before using these

modes. See Ring Delay on page 46.

6

Fax only

Fax only mode will automatically answer every call. If the call is a fax your machine will receive it.

6

Fax/Tel

Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and dealing with them in one of the following ways:

„ Faxes will be automatically received.

„ Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine.

Also see F/T Ring Time (Fax/Tel mode only)

on page 47 and Ring Delay on page 46.

6

Manual

Manual mode turns off all automatic answering functions unless you are using the

BT Call Sign feature or you are using an external TAD with the MFC-660CN or

MFC-845CW.

To receive a fax in manual mode, press

Mono Start or Colour Start when you hear fax tones (short repeating beeps). You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.

Also see Fax Detect on page 47.

6

6

45

Chapter 6

TAD (MFC-660CN and

MFC-845CW only)

TAD helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

„ Faxes will be automatically received.

„ Voice callers can record a message.

To set up the TAD mode, see page 67.

6

If TAD Mode is On, it will override your receive mode setting. The screen shows TAD.

If TAD Mode is Off, the receive mode returns to your original

setting. (See TAD-Mode for internal

TAD on page 67.)

External TAD (MFC-440CN only)

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:

„ Faxes will be automatically received.

„ Voice callers can record a message on the external TAD.

For more information, see Connecting an

external TAD (telephone answering device) on page 55.

6

Receive mode settings

6

Ring Delay

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine choose the maximum number of rings.

(See Operation from extension telephones

on page 56 and Fax Detect on page 47.)

If toll saver is on, then the ring delay setting

has no effect. See Setting toll saver on page 70. (MFC-660CN and MFC-845CW

only) a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Setup Receive

.

Press OK.

d

Press a or b to choose Ring Delay.

Press OK.

e

(MFC-660CN and MFC-845CW only)

Press a or b to choose Ring Delay.

Press OK.

f

Press a or b to choose how many times the line rings before the machine answers (0-8 UK only) (1-4 Ireland only).

Press OK.

If you choose 0, the line will not ring at all.

g

Press Stop/Exit.

6

46

F/T Ring Time

(Fax/Tel mode only)

If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax.

This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone.

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Setup Receive

.

Press OK.

d

Press a or b to choose

F/T Ring Time

.

Press OK.

e

Press a or b to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds).

Press OK.

f

Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

6

Receiving a Fax

Fax Detect

6

If Fax Detect is On:

The machine receives a fax call automatically, even if you answer the call.

When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.

6

If Fax Detect is Semi: (MFC-660CN and

MFC-845CW only)

6

The machine will only receive a fax call automatically if you answered it using the machine’s handset, cordless handset or

Speaker Phone. If you answered at an extension phone, press l 5 1. (See

Operation from extension telephones on page 56.)

6

If Fax Detect is Off:

If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press 2 to receive the fax.

6

If you answered at an extension phone, press l

5 1. (See Operation from extension

telephones on page 56.)

47

Chapter 6

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the fax receive code l 5 1.

• If you send faxes from a computer on the same phone line and the machine intercepts them, set Fax Detect to Off.

• (MFC-845CW) If you typically carry the cordless handset away from the machine, we recommend that you turn on Fax

Detect. If Fax Detect is turned off and you answer a fax call, you will have to go to the machine and press Mono Start or

Colour Start.

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Setup Receive

.

Press OK.

d

Press a or b to choose Fax Detect.

Press OK.

e

Press a or b to choose On, Semi (or

Off

).

Press OK.

f

Press Stop/Exit.

Additional receiving operations

Printing a reduced incoming fax

6

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper

Size setting (See Paper Size on page 25).

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Setup Receive

.

Press OK.

d

Press a or b to choose

Auto Reduction

.

Press OK.

e

Press a or b to choose On (or Off).

Press OK.

f

Press Stop/Exit.

6

48

Receiving faxes into memory

(Monochrome only)

6

As soon as the paper tray becomes empty during fax reception, the LCD shows

No Paper Fed

; put some paper in the paper

tray. (See Loading paper and other media on page 16.) If you are unable to put paper in

the paper tray the following will happen:

If Memory Receive is On:

The machine will carry on receving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put paper in the tray.

6

If Memory Receive is Off:

The machine will carry on receiving the fax, with the remaining pages being stored in memory if enough memory is available. The machine will then stop automatically answering calls until paper is put in the paper tray. To print the last fax you received, put paper in the tray.

6 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Setup Receive

.

Press OK.

d

Press a or b to choose

Memory Receive

.

Press OK.

e

Press a or b to choose On (or Off).

Press OK.

f

Press Stop/Exit.

Receiving a Fax

Receiving a fax at the end of a conversation (MFC-660CN and MFC-845CW only)

6

At the end of a conversation you can ask the other party to send you a fax before you both hang up.

a

Ask the other person to place the document in their machine and to press the Start or Send key.

b

When you hear the other machine's

CNG tones (slowly repeating beeps), press Mono Start or Colour Start.

c

Press 2 to receive a fax.

d

Replace the handset.

Printing a fax from the memory

If you have chosen fax storage, you can still print a fax from the memory when you are at

your machine. (See Fax Storage on page 73.)

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Advanced Fax Operation

.

Press OK.

d

Press a or b to choose

Print Document

.

Press OK.

e

Press Mono Start.

6

6

49

50

7

Telephone and External devices

7

Voice operations

Voice calls can be made either with the handset, the speaker phone, an extension or external telephone, by dialling manually, or by using Quick-Dial numbers.

7

Note

If you have a MFC-845CW, please also refer to the DECT™ Handset User’s

Guide.

Making a telephone call

(MFC-660CN and MFC-845CW only)

7 a

To start a voice call, do one of the following:

„ Pick up the handset (MFC-660CN only).

„ Press Speaker Phone.

b

When you hear the dial tone, enter a number using the dial pad, Speed-Dial and Search.

c

If you pressed Speaker Phone, speak clearly toward the microphone .

d

To hang up, do one of the following:

„ Replace the handset (MFC-660CN only).

„ Press Speaker Phone.

Answering calls with the

Speaker Phone (MFC-660CN and MFC-845CW only)

7

When the machine rings, instead of lifting the handset, press Speaker Phone. Speak clearly toward the microphone . To end the call, press Speaker Phone.

Note

If you have a bad connection, your caller might hear your voice echoed during the call. If you experience this problem, pick up the handset, or hang up and try the call again.

Mute (MFC-660CN and

MFC-845CW only)

7

For MFC-660CN a

Press Erase/Mute to put a call on Hold.

You can replace the handset without disconnecting the call.

7 b

Pick up the machine's handset or press

Speaker Phone to release the call from

Hold.

Note

You can pick up an extension phone and continue speaking without releasing the call from Hold on the machine.

For MFC-845CW a

If you answered by pressing

Speaker Phone on the machine, press

Mute/Intercom on the machine to put a call on Hold.

b

To release the call from Hold, press

Speaker Phone on the machine.

7

Note

You can pick up an extension phone and continue speaking without releasing the call from Hold on the machine.

Tone or Pulse

7

If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below: a

For MFC-440CN, pick up the handset of the external phone.

For MFC-660CN and MFC-845CW, press Speaker Phone.

b

Press # on the machine’s control panel.

Any digits dialled after this will send tone signals.

When you hang up, the machine will return to the Pulse dialling service.

Telephone and External devices

Fax/Tel mode

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.

If you are at the machine, you can lift the handset (MFC-660CN only) or press

Speaker Phone (MFC-660CN and

MFC-845CW only) to answer.

(MFC-440CN only) If you are at an external telephone, lift the handset of the external telephone, and then press Tel/R to answer.

If you are at an extension phone, you'll need to lift the handset during the F/T Ring Time and then press # 5 1 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l 5 1.

7

Fax/Tel mode in Power Save condition

7

(For MFC-440CN)

Fax/Tel mode does not work in the power save condition. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset and talk. If you hear fax tones, hold the handset until Fax Detect activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l 5 1.

(For MFC-660CN and MFC-845CW)

When the machine is in Fax/Tel mode and

F/T rings to tell you to pick up a voice call, you can only answer by picking up the machine’s handset or cordless handset.

If you answer before the machine F/T rings, you can also pick up the call at an external or extension phone.

7

51

Chapter 7

Telephone services

Your machine supports the Caller ID subscriber telephone service that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call

Waiting/Caller ID, answering services, alarm systems or other custom features on one phone line may create problems with the operation of your machine.

Note

Caller ID is available for U.K. and Ireland only.

Caller ID (MFC-660CN and

MFC-845CW only) (For U.K. and Ireland only)

7

The Caller ID feature lets you use the Caller

ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

You can use a number in the Caller ID history to make a phone call, send a fax, add it to

Speed-Dial, or delete it from the history. (See

Caller ID history (MFC-660CN and

MFC-845CW only) (For U.K. and Ireland

only) on page 61.)

After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller

ID information disappears from the LCD, but the call information stays stored in the Caller

ID memory.

„ You can see the first 15 characters of the number (or name).

„ The # Unavailable message means the call originated outside your Caller ID service area.

„ The # Withheld message means the caller has intentionally blocked transmission of information.

7

52

You can print a list of the Caller ID information

received by your machine. (See Printing

Caller ID List on page 53.)

Note

Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

Setting the Caller ID to On

If you have Caller ID on your line, then this function should be set to On to display the caller's phone number on the LCD as the telephone rings.

7 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose Caller ID.

Press OK.

e

Press a or b to choose On (or Off).

Press OK.

f

Press Stop/Exit.

Viewing Caller ID List

If Caller ID is set to On, your machine stores information for the last thirty calls in the Caller

ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.

7 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose Caller ID.

Press OK.

e

Press a or b to choose Display ID.

Press OK.

The Caller ID list will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

f

Press a or b to scroll through the Caller

ID memory to view the Caller ID information.

The LCD shows the caller's number (or name if available) and the date and time of the call.

g

To finish viewing, press Stop/Exit.

Note

You can also view the Caller ID list by

history (MFC-660CN and MFC-845CW

only) (For U.K. and Ireland only) on page 61.)

Printing Caller ID List

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose Caller ID.

Press OK.

e

Press a or b to choose

Print Report

.

Press OK.

If no ID is stored, the beeper will sound and No Caller ID will appear on the

LCD.

f

Press Mono Start or Colour Start.

7

Telephone and External devices g

After printing has finished, press

Stop/Exit.

Setting the Phone Line Type

7

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the following steps.

a

Press Menu.

b

Press a or b to choose

Initial Setup

.

Press OK.

c

Press a or b to choose

Phone Line Set

.

Press OK.

d

Press a or b to choose PBX, ISDN (or

Normal

).

Press OK.

e

Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN

(Public Switched Telephone Network) line.

However, many offices use a central telephone system or Private Branch

Exchange (PBX). Your machine can be connected to most types of PBX. The machine's recall feature supports timed break recall only (TBR). TBR will work with most

PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when Tel/R or

R is pressed.

7

7

53

Chapter 7

Note

You can program a Tel/R or R key press as part of a number stored in a Speed-Dial location. When programming the Speed-

Dial number, press Tel/R or R first (the

LCD shows ‘!’), then enter the telephone number. If you do this, you do not need to press Tel/R or R each time before you dial

using a Speed-Dial location. (See Storing

numbers on page 61.) However, if PBX is

not chosen in the Phone Line Type setting, you cannot use the Speed-Dial number that the Tel/R or R press is programmed into.

BT Call Sign (For U.K. only)

7

This machine feature lets you use the BT Call

Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second phone number (on the same phone line) just for receiving faxes.

Note

• You can switch BT Call Sign off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. This machine will automatically answer incoming calls that use your new fax number.

• When you set the BT Call Sign feature to

ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern.

To enable the machine to work with BT

Call Sign (With your external phone only)

7 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose

BT Call Sign

.

Press OK.

The LCD shows the current setting of this feature.

e

Press a or b to choose On (or Off).

Press OK.

f

Press Stop/Exit.

Note

If you turn off BT Call Sign, the receive mode stays in Manual. You will need to

set receive mode again. (See Choosing

the Receive Mode on page 44.)

54

Telephone and External devices

Connecting an external

TAD (telephone answering device)

7

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the

TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the

TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message.

We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Note

If you do not receive all your faxes, shorten Ring Delay setting on your external TAD.

1

1

1 TAD

When the TAD answers a call, the LCD shows Telephone (MFC-440CN only) or

Ext. Tel in Use

(MFC-660CN and

MFC-845CW only).

Improper Setup

Do not connect a TAD elsewhere on the same phone line.

Connections

The external TAD must be connected as shown in the previous illustration.

a

Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.) b

Record the outgoing message on your external TAD.

c

Set the TAD to answer calls.

d

Do one of the following:

„ (For MFC-440CN)

Set the Receive Mode to

External TAD

.

„ (For MFC-660CN and MFC-845CW)

Set the Receive Mode to Manual and turn Fax Detect on.

(See Choosing the Receive Mode on page 44.)

7

7

55

Chapter 7

Recording outgoing message

(OGM) on an external TAD

7

Timing is important in recording this message.

The message sets up the ways to handle both manual and automatic fax reception.

a

Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax

CNG tones of automatic transmissions before they stop.) b

Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must rerecord the OGM to include it.

Multi-line connections (PBX)

7

We suggest you ask the company who installed your PBX to connect your machine.

If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

Note

Make sure the Phone Line Type is set to

PBX. (See Setting the Phone Line Type on page 53.)

56

External and extension phones

Connecting an external or extension telephone

You can connect a separate telephone to your machine as shown in the diagram below.

7

1

2

1 Extension telephone

2 External telephone

When you are using an external or extension phone, the LCD shows Telephone

(MFC-440CN only) or Ext. Tel in Use

(MFC-660CN and MFC-845CW only).

Operation from extension telephones

If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Fax

Receive Code. When you press the Fax

Receive Code l 5 1, the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the

call at an extension phone. (See F/T Ring

Time (Fax/Tel mode only) on page 47.)

7

If you answer a call and no one is on the line:

7

You should assume that you're receiving a manual fax.

7

Press l 5 1 and wait for the chirp or until the

LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the

call. (See Fax Detect on page 47)

Using extension telephones

(For U.K. only)

7

Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this arrangement, the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call. Also, fax receive code may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

These problems can easily be eliminated, if you arrange modification of your extension wiring circuit, such that extension devices are connected ‘downstream’ of your machine in a master/slave configuration (see fig. 2 on next page). In this configuration the machine can always detect whether a telephone is in use.

Thus it will not attempt to seize the line during that time. This is known as ‘telephone offhook detection.’

The inadvisable configuration is shown in figure 1, and the recommended master/slave configuration is shown in figure 2.

Telephone and External devices

This new connection configuration can be arranged by contacting BT, Kingston upon

Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white ‘T’shaped connector provided as part of the line cord assembly.

Inadvisable connection of extension sockets (Fig. 1.)

1 2 1

3

7

FAX

1 Extension socket

2 Master socket

3 Incoming line

Recommended connection of extension sockets (Fig. 2.)

1 1 2

3

7

FAX

1 Extension socket

2 Master socket

3 Incoming line

The fax machine must be plugged into the master socket.

Note

These phones are now connected as

external devices (see Connecting an

external or extension telephone on page 56), because they are connected to

the fax machine via the T-connector.

57

7

Chapter 7

Using a cordless external telephone (MFC-440CN and

MFC-660CN only)

7

If your cordless telephone is connected to the

telephone line cord (See External and

extension phones on page 56.) and you

typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine, so you can press

Tel/R or Speaker Phone to send the call to the cordless handset.

Using remote codes

7

Fax receive code

If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the fax receive code l 5 1. Wait for the chirping sounds then

replace the handset. See Fax Detect on page 47. Your caller will have to press Start

to send the fax.

7

Telephone answer code

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T

(double) ring after the initial ring delay. If you pick up the call on an extension phone you can turn the F/T ring off by pressing # 5 1

(make sure you press this between the rings).

7

Changing the remote codes

If you want to use Remote Activation, you have to turn on the remote codes. The preset

Fax Receive Code is l 5 1. The preset

Telephone Answer Code is # 5 1. If you want to, you can replace them with your own codes.

7 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Setup Receive

.

Press OK.

d

Press a or b to choose

Remote Codes

.

Press OK.

e

Press a or b to choose On (or Off).

Press OK.

f

Enter the new Fax Receive Code.

Press OK.

g

Enter the new Telephone Answer Code.

Press OK.

h

Press Stop/Exit.

Note

• If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and

Telephone Answer Code to another threedigit code using the numbers 0-9, l, #.

• Remote Codes might not work with some telephone systems.

58

8

Dialling and storing numbers

8

How to Dial

Manual dialling

Press all of the digits of the fax or telephone number.

8

8

Speed-Dialling

a

Press Search/Speed Dial.

MFC- 440CN

MFC- 660CN and MFC-845CW

8

8

8 c

If you have two numbers in the location, press a or b to choose the number you want to call.

Press OK.

Note

If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location.

Search

8

You can search for names you have stored in the Speed-Dial memory. a

Press Search/Speed Dial.

You can also choose Speed-Dial by pressing (Fax).

b

Press a or b to choose

Alphabetical Order

or

Numerical Order

.

Press OK.

Note

• Press l to make the LCD font size larger.

• Press # to make the LCD font size smaller.

c

If you chose Alphabetical Order in

step b, use the dial pad to enter the first

letter of the name, and then press a or b to choose the name and number you want to call.

Press OK.

8

You can also choose Speed-Dial by pressing (Fax).

b

Press the two-digit Speed-Dial number.

(See Storing Speed-Dial numbers on page 61.)

59

Chapter 8

Fax Redial

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press

Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press

Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.

Redial/Pause only works if you dialled from the control panel. If you are sending a fax

automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.

a

Press Redial/Pause.

b

Press a or b to choose the number you want to redial.

Press OK.

c

Press a or b to choose Send a Fax.

Press OK.

d

Press Mono Start or Colour Start.

Note

In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

8

Outgoing Call

The last 30 numbers you telephoned

(MFC-660CN and MFC-845CW only) or sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to telephone (MFC-660CN and

MFC-845CW only), fax to, add to Speed-Dial, or delete from the history.

a

Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b

Press a or b to choose the number you want to call.

Press OK.

c

Do one of the following:

„ (MFC-660CN and MFC-845CW only)

To make a phone call, press a or b to choose Make a Phone Call.

Press OK.

„ To send a fax, press a or b to choose Send a Fax.

Press OK.

„ If you want to store the number, press a or b to choose

Add to Speed-Dial

.

Press OK.

(See Storing Speed-Dial numbers

from Outgoing Calls on page 62.)

„ Press a or b to choose Delete.

Press OK.

Press 1 to confirm.

8

60

Caller ID history (MFC-660CN and MFC-845CW only) (For

U.K. and Ireland only)

8

This feature requires the Caller ID subscriber service offered by many local telephone

companies. (See Caller ID (MFC-660CN and

MFC-845CW only) (For U.K. and Ireland

only) on page 52.)

The last 30 numbers of phone calls or faxes you received will be stored in the Caller ID history. You can choose one of these numbers to telephone, fax to, add to

Speed-Dial, or delete from the history.

a

Press (Fax).

b

Press a or b to choose

Caller ID hist.

.

Press OK.

c

Press a or b to choose the number you want to call.

Press OK.

d

Do one of the following:

„ To make a phone call, press a or b to choose Make a Phone Call.

Press OK.

„ To send a fax, press a or b to choose Send a Fax.

Press OK.

„ If you want to store the number, press a or b to choose

Add to Speed-Dial

.

Press OK.

(See Storing Speed-Dial numbers

from Outgoing Calls on page 62.)

„ Press a or b to choose Delete.

Press OK.

Press 1 to confirm.

Note

You can print the Caller ID list. (See

Printing Caller ID List on page 53.)

Dialling and storing numbers

Storing numbers

You can set up your machine to do the following types of easy dialling: Speed-Dial and Groups for broadcasting faxes. When you dial a Quick-Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick-Dial numbers that are in the memory will not be lost.

Storing a pause

8

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

8

Storing Speed-Dial numbers

8

You can store up to 80 (MFC-440CN and

MFC-660CN) or 100 (MFC-845CW) 2-digit

Speed-Dial locations with a name, and each name can have two numbers. When you dial, you will only have to press a few keys (For example: Search/Speed Dial, the two-digit number, and Mono Start or Colour Start).

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Set Quick-Dial

.

Press OK.

d

Press a or b to choose Speed-Dial.

Press OK.

e

Press a or b to choose the Speed-Dial location you want to store the number in.

Press OK.

8

61

Chapter 8 f

Do one of the following:

„ Enter the name (up to 16 characters) using the dial pad.

Press OK.

(To help you enter letters, see

Entering Text on page 164.)

„ To store the number without a name, press OK.

g

Enter the fax or telephone number (up to

20 digits).

Press OK.

h

Do one of the following:

„ Enter the second fax or telephone number (up to 20 digits).

Press OK.

„ If you do not want to store a second number, press OK.

i

Do one of the following:

„ To store another Speed-Dial

number, go to step e.

„ To finish the setting, press

Stop/Exit.

Storing Speed-Dial numbers from

Outgoing Calls

You can also store Speed-Dial numbers from the Outgoing Call history.

8 a

Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b

Press a or b to choose the name or number you want to store.

Press OK.

c

Press a or b to choose

Add to Speed-Dial

.

Press OK.

d

Press a or b to choose the Speed-Dial location you want to store the number in.

Press OK.

e

Do one of the following:

„ Enter the name (up to 16 characters) using the dial pad.

Press OK.

(To help you enter letters, see

Entering Text on page 164.)

„ To store the number without a name, press OK.

f

Press OK to confirm the fax or telephone number.

g

Do one of the following:

„ Enter the second fax or telephone number (up to 20 digits).

Press OK.

„ If you do not want to store a second number, press OK.

h

Press Stop/Exit.

Storing Speed-Dial numbers from the

Caller ID history

(MFC-660CN and MFC-845CW only)

(For U.K. and Ireland only)

8

If you have the Caller ID subscriber service from your telephone company, you can also store Speed-Dial numbers from incoming

calls in the Caller ID history. (See Caller ID

(MFC-660CN and MFC-845CW only) (For

U.K. and Ireland only) on page 52.)

a

Press (Fax).

b

Press a or b to choose

Caller ID hist.

.

Press OK.

c

Press a or b to choose the number you want to store.

Press OK.

d

Press a or b to choose

Add to Speed-Dial

.

Press OK.

62

e

Press a or b to choose the 2-digit

Speed-Dial location you want to store the number in.

Press OK.

f

Do one of the following:

„ Enter the name (up to 16 characters) using the dial pad.

Press OK.

(To help you enter letters, see

Entering Text on page 164.)

„ To store the number without a name, press OK.

g

Press OK to confirm the fax or telephone number.

h

Do one of the following:

„ Enter the second fax or telephone number (up to 20 digits).

Press OK

„ If you do not want to store a second number, press OK.

i

Press Stop/Exit.

Changing Speed-Dial names or numbers

8

You can change a Speed-Dial name or number that has already been stored. a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Set Quick-Dial

.

Press OK.

d

Press a or b to choose Speed-Dial.

Press OK.

e

Press a or b to choose the 2-digit

Speed-Dial location you want to change.

Press OK.

Dialling and storing numbers f

Do one of the following:

„ Press a or b to choose Change.

Press OK.

„ Press a or b to choose Delete.

Press OK.

Press 1 to confirm and press

Stop/Exit.

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

g

Do one of the following:

„ Enter the name (up to 16 characters) using the dial pad.

Press OK.

(See Entering Text on page 164.)

„ If you do not want to change the name, press OK.

h

Do one of the following:

„ Enter the new fax or telephone number (up to 20 digits).

Press OK.

„ If you do not want to change the number, press OK.

i

Do one of the following:

„ Enter the second new fax or telephone number (up to 20 digits).

Press OK.

„ If you do not want to change the number, press OK.

j

Press Stop/Exit.

8

63

Chapter 8

Setting up groups for broadcasting

Groups, which can be stored in a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only Search/Speed Dial, the two-digit location and Mono Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a

Speed-Dial location. You can have up to six

Groups, or you can assign up to 158 numbers

(MFC-440CN and MFC-660CN) or 198 numbers (MFC-845CW) in a large Group if you have two numbers in each location.

(See Storing Speed-Dial numbers on

page 61 and Broadcasting (Monochrome

only) on page 38.)

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Set Quick-Dial

.

Press OK.

d

Press a or b to choose

Setup Groups

.

Press OK.

e

Press a or b to choose GROUP 1,

GROUP 2

, GROUP 3, GROUP 4,

GROUP 5

or GROUP 6 for the Group name where you will store the fax numbers.

Press OK.

f

Press a or b to choose the 2-digit location where you want to add to the

Group.

Press OK.

g

Press a or b to choose Add Number.

Press OK.

8 h

Press a or b to choose the number you want to add.

Press OK.

(See Search on page 59.)

i

After you have finished adding numbers

by repeating steps g and h, press a or

b to choose Complete.

Press OK.

j

Press Stop/Exit.

Note

You can print a list of all the Speed-Dial numbers. Group numbers will be marked

in the GROUP column. (See Reports on page 83.)

Changing Group name

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Set Quick-Dial

.

Press OK.

d

Press a or b to choose

Setup Groups

.

Press OK.

e

Press a or b to choose the Group name you want to change.

Press OK.

f

Press a or b to choose

Change Group name

.

Press OK.

8

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

64

g

Enter the new name (up to 16 characters) using the dial pad.

Press OK.

(See Entering Text on page 164. For

example, type NEW CLIENTS.) h

Press a or b to choose Complete.

Press OK.

i

Press Stop/Exit.

Deleting a Group

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Set Quick-Dial

.

Press OK.

d

Press a or b to choose

Setup Groups

.

Press OK.

e

Press a or b to choose the Group you want to delete.

Press OK.

8 f

Press a or b to choose Delete.

Press OK.

Press 1 to confirm.

g

Press a or b to choose Complete.

Press OK.

h

Press Stop/Exit.

Dialling and storing numbers

Deleting a number from a Group

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Set Quick-Dial

.

Press OK.

d

Press a or b to choose

Setup Groups

.

Press OK.

e

Press a or b to choose the Group you want to change.

Press OK.

f

Press a or b to choose the number you want to delete.

Press OK.

Press 1 to confirm.

g

Press a or b to choose Complete.

Press OK.

h

Press Stop/Exit.

8

8

65

Chapter 8

Combining Quick-Dial numbers

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed-Dial numbers in any combination. You can even include manual

dialling using the dial pad. (See Storing

Speed-Dial numbers on page 61.)

For example, you have stored ‘555’ on

Speed-Dial: 03 and ‘7000’ on Speed-Dial: 02.

a

Press Search/Speed Dial.

b

Enter 03.

Note

If you stored 2 numbers in one Speed-Dial location, you will be asked which number you want to send to.

c

Press a or b to choose Speed-Dial.

Press OK.

d

Enter 02.

e

Press Mono Start or Colour Start.

You will dial ‘555-7000’.

To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to ‘555-7001’ you could press Search/Speed Dial, 03 and then press

7001 using the dial pad.

Note

If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.

8

66

9

Digital TAD (MFC-660CN and

MFC-845CW only)

9

TAD-Mode for internal

TAD

9

The TAD feature will store up to 99 incoming messages. Messages are stored in the order in which they are received.

Voice messages can be up to 3 minutes in length, and can also be picked up remotely

(see Using your Remote Access Code on page 78). The number of messages you

can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).

Setting up the TAD

Recording the TAD outgoing message is the first step you need to follow before you can use the TAD feature.

To enter TAD mode, follow the steps below: a

Record your TAD OGM.

b

Press to activate the TAD mode.

9

Outgoing message (OGM)

9

Recording your OGM

You can record the following two different types of OGM:

„

TAD Message

This message will be played when a call is received. The caller will be able to leave a voice or fax message.

„

F/T Message

This message is played when a call is received and your machine is set to

Fax/Tel mode. The caller will not be able

to leave a message. See Fax/Tel OGM on page 68.

9 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose Setup TAD.

Press OK.

d

Press a or b to choose OGM.

Press OK.

The LCD prompts you to choose an

OGM.

e

Press a or b to choose either

TAD Message

or F/T Message, then press OK.

f

Press a or b to choose Record MSG.

Press OK.

g

Record your message, using one of the options below:

„ (MFC-660CN only)

Pickup the handset, record your message, and replace the handset when finished.

„ (MFC-845CW only)

Use the integrated microphone to record your message. Press

Stop/Exit when finished.

The TAD will play your OGM back to you.

h

Press Stop/Exit.

9

67

Chapter 9

Listening to your OGM

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose Setup TAD.

Press OK.

9 d

Press a or b to choose OGM.

Press OK.

e

Press a or b to choose TAD Message or F/T Message.

Press OK.

f

Press a or b to choose Playing OGM.

Press OK.

Adjust the volume by pressing Volume d or c .

g

Press Stop/Exit.

Erasing your OGM

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose Setup TAD.

Press OK.

d

Press a or b to choose OGM.

Press OK.

e

Press a or b to choose TAD Message or F/T Message.

Press OK.

f

Press a or b to choose Erase MSG.

Press OK.

g

Choose one of the following:

„ Press 1 to erase the OGM.

„ Press 2 to exit without erasing.

h

Press Stop/Exit.

9

Fax/Tel OGM

If your machine is set to Fax/Tel receive mode, this message will be played by your

Brother machine to a caller. Unlike the TAD

OGM, the caller will not be able to leave a message. The purpose of the fax/tel OGM is to let the caller know that their call will be answered shortly.

To record your Fax/Tel OGM, follow the

instructions on Outgoing message (OGM) on page 67.

If you need to review the steps for setting up

the Fax/Tel receive mode, see Receive

modes on page 44.

9

Activating TAD mode

9

When the light glows, TAD mode is active. Press to enter TAD mode.

68

Managing your messages

Message indicator

The light flashes if you have any new messages waiting for you.

The LCD displays the total number of voice and fax messages stored in the TAD memory.

Fax messages are only stored when Fax

Storage or Fax Preview is turned on. See

Advanced fax operations (Monochrome only) on page 72.

Playing voice messages

All messages are played in the order they were recorded. The LCD shows the number of the current message, the total number of messages, and the time and date the message was recorded.

Follow the steps below to listen to your voice messages: a

Press Play/Record or Play.

The following commands are available when playing messages:

„ l (RWD)

Repeats a message.

„ # (FWD)

Skips to the next message.

„ or

Adjusts the volume.

b

Press Stop/Exit.

9

9

9

Digital TAD (MFC-660CN and MFC-845CW only)

Erasing incoming messages

9

To erase voice messages individually

9 a

Press Play/Record or Play.

The machine will sound a two second beep and begins message playback.

Each message is preceded by one long beep, and followed by two short beeps.

b

To erase a specific message, press

Erase/Mute or Erase immediately after the two short beeps, or while the message is playing.

c

Do one of the following:

„ Press 1 to erase the message.

„ Press 2 to cancel.

d

Press Stop/Exit.

To erase all of your messages

a

Press Erase/Mute or Erase. b

Do one of the following:

„ Press 1 to erase all of your voice messages.

„ Press 2 to cancel.

9

9

69

Chapter 9

Additional TAD operations

Setting maximum time for incoming messages

Your machine’s default setting will save incoming messages up to 30 seconds long.

To change this setting, follow the steps below: a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose Setup TAD.

Press OK.

d

Press a or b to choose ICM Max.

Time

.

Press OK.

e

Press a or b to choose the maximum time setting for incoming messages (30,

60

, 120 or 180 seconds).

Press OK.

f

Press Stop/Exit.

9

9

Setting toll saver

When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if you do not have any messages.

This way, when you call your machine for remote retrieval, if it rings three times, you have no messages and can hang up to avoid a toll charge.

The toll saver feature is only available when

TAD mode is on. When toll saver is On, it overrides your ring delay setting.

If you are using BT Call Sign, do not use the

Toll Saver feature.

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Setup Receive

.

Press OK.

d

Press a or b to choose Ring Delay.

Press OK.

e

Press a or b to choose Toll Saver.

Press OK.

f

Press a or b to choose On (or Off).

Press OK.

g

Press Stop/Exit.

9

70

ICM Recording Monitor

This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in.

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose Setup TAD.

Press OK.

d

Press a or b to choose ICM

Rec.Monitr

.

Press OK.

e

Use a or b to choose Off or On.

Press OK.

f

Press Stop/Exit.

9

Recording a conversation

(MFC-660CN only)

If you are using the handset, you can record a telephone conversation by pressing

Play/Record during the conversation. Your recording can be as long as the incoming message maximum time (up to 3 minutes).

The other party will hear an intermittent beeping while recording. To stop recording, press Stop/Exit.

9

Digital TAD (MFC-660CN and MFC-845CW only)

9

71

72

10

Advanced fax operations

(Monochrome only)

You can only use one advanced fax operation at a time:

„ Fax Forwarding

„ Fax Storage

„ Fax Preview (MFC-660CN and

MFC-845CW only)

„ PC Fax Receive

„ Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, a question will appear on the

LCD. (See Changing Advanced Fax

Operations on page 77.)

Fax Forwarding

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Advanced Fax Operation

.

Press OK.

d

Press a or b to choose

Forward/Store

.

Press OK.

e

Press a or b to choose Fax Forward.

Press OK.

f

Enter the forwarding number (up to 20 digits).

Press OK.

10 g

Press a or b to choose

Backup Print:On

or

Backup Print:Off

.

Press OK.

Note

• If you choose Backup Print:On, the machine will also print the fax at your machine, so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

• (MFC-660CN and MFC-845CW only)

The machine can store faxes up to 24 hours if there is a power failure.

• When Fax Forwarding is turned on, your machine will only receive monochrome faxes into memory. Colour faxes will not be received, unless the sending machine converts them to monochrome before sending. h

Press Stop/Exit.

10

Fax Storage

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Advanced Fax Operation

.

Press OK.

d

Press a or b to choose

Forward/Store

.

Press OK.

e

Press a or b to choose Fax Storage.

Press OK.

f

Press Stop/Exit.

Note

If Fax Storage is turned on, your machine cannot receive a colour fax unless the sending machine converts it to monochrome.

10

Advanced fax operations (Monochrome only)

Fax Preview

(MFC-660CN and

MFC-845CW only)

If you choose Fax Preview, you can view received faxes on the LCD by pressing the

Fax Preview key. When the machine is in

Ready mode, a popup message will appear on the LCD to alert you of new faxes. You can continue all operations.

10

Setting Fax Preview

10 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Advanced Fax Operation

.

Press OK.

d

Press a or b to choose

Forward/Store

.

Press OK.

e

Press a or b to choose Fax Preview.

Press OK.

f

Press Stop/Exit.

Note

When Fax Preview is turned on, your machine can only print the colour faxes it receives. Fax Preview operations are only available for monochrome faxes.

10

73

Chapter 10

How to preview a fax

When you receive a fax, you will see the popup message on the LCD. (For example:

New Fax(es):02

) a

Press Fax Preview.

You can see the new fax list.

10

Note

You can also see your old fax list by pressing l. Press # to go back to your new fax list.

b

Press a or b to choose the fax you want to see.

Press OK.

Note

If your fax is large, there may be a delay before it is displayed on the LCD.

c

Press Stop/Exit.

When a fax is open, the control panel keys will perform the operations shown below.

Key a or b d or c

Description

Enlarge the fax.

Reduce the fax.

Scroll vertically.

Scroll horizontally.

Rotate the fax clockwise.

Delete the fax.

Press 1 to confirm.

Go back to the previous page.

Go to the next page.

Go to the next step.

(Print, Back and Exit are available.)

Go back to the fax list.

Mono Start

Print the fax.

How to delete all faxes in the list

10 a

Press Fax Preview.

b

Press a or b to choose Delete All.

Press OK.

Press 1 to confirm.

How to print all faxes in the list

10 a

Press Fax Preview.

b

Press a or b to choose Print All.

Press OK.

74

PC Fax Receive

If you turn on the PC-Fax Receive feature, your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.

When you start your PC and the PC-FAX

Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC, you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX

receiving in the Software User’s Guide on the

CD-ROM.)

If you choose Backup Print:On, the machine will also print the fax.

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Advanced Fax Operation

.

Press OK.

d

Press a or b to choose

Forward/Store

.

Press OK.

e

Press a or b to choose

PC Fax Receive

.

Press OK.

f

Press a or b to choose <USB> or the

PC you want to receive.

Press OK.

g

Press a or b to choose

Backup Print:On

or

Backup Print:Off

.

Press OK.

10

Advanced fax operations (Monochrome only) h

Press Stop/Exit.

Note

• PC Fax Receive is not supported in the

Mac OS

®

.

• Before you can set up PC Fax Receive, you must install the MFL-Pro Suite software on you PC. Make sure your PC is connected and turned on. (For details see

PC-FAX Receiving in the Software User’s

Guide on the CD-ROM.)

• (MFC-660CN and MFC-845CW only)

In the event of a power failure, the machine will store your faxes in the memory for up to 24 hours. However, if you choose Backup Print:On, the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC.

• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your

faxes to your PC. (For details, see Error

messages on page 129.)

• When PC Fax Receive is turned on, only monochrome faxes can be received into the memory and sent to the PC. Colour faxes will be received in real time and printed in colour.

10

75

Chapter 10

Changing the destination PC

10 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Advanced Fax Operation

.

Press OK.

d

Press a or b to choose

Forward/Store

.

Press OK.

e

Press a or b to choose

PC Fax Receive

.

Press OK.

f

Press a or b to choose Change.

Press OK.

g

Press a or b to choose <USB> or the

PC you want to receive.

Press OK.

h

Press a or b to choose

Backup Print:On

or

Backup Print:Off

.

Press OK.

i

Press Stop/Exit.

Turning off Advanced

Fax Operations

10 a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Advanced Fax Operation

.

Press OK.

d

Press a or b to choose

Forward/Store

.

Press OK.

e

Press a or b to choose Off.

Press OK.

f

Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in your

machine’s memory. (See Changing

Advanced Fax Operations on page 77.)

76

Changing Advanced

Fax Operations

If received faxes are left in your machine's memory when you change the Advanced Fax

Operations, the LCD will ask you one of the following questions:

„

Erase All Doc?

Yes iPress 1

No iPress 2

„

Print All Fax?

Yes iPress 1

No iPress 2

• If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

• If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to

PC Fax Receive

from another option

[Fax Forward, Fax Storage or

Fax Preview

(MFC-660CN and

MFC-845CW only)], press a or b to choose the PC you want to send the faxes to.

The LCD will ask you the following message:

„

Send Fax to PC?

Yes iPress 1

No iPress 2

• If you press 1, faxes in the memory will be sent to your PC before the setting changes. Choose Backup Print:On or Backup Print:Off.

• If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

10

Advanced fax operations (Monochrome only)

Remote Retrieval

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

10

Setting a Remote Access

Code

10

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Advanced Fax Operation

.

Press OK.

d

Press a or b to choose

Remote Access

.

Press OK.

e

Enter a three-digit code using numbers

0-9, l, or #.

Press OK. (The preset ‘l’ cannot be changed.)

Note

Do not use the same code as your fax receive code (l 5 1) or telephone answer

code (# 5 1). (See Operation from

extension telephones on page 56.)

f

Press Stop/Exit.

10

77

Chapter 10

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in

step e to restore the inactive setting

(---l) and press OK.

Using your Remote Access

Code

10 a

Dial your fax number from a touch tone telephone or another fax machine.

b

When your machine answers, enter your remote access code (3 digits followed by l) at once.

c

The machine signals if it has received messages:

„ 1 long beep — Fax messages

„ 2 long beeps — Voice messages

(MFC-660CN and MFC-845CW only)

„ 3 long beeps — Fax & Voice messages (MFC-660CN and

MFC-845CW only)

„ No beeps — No messages d

When the machine gives two short beeps, enter a command.

The machine will hang up if you wait longer than 30 seconds to enter a command.

The machine will beep three times if you enter an invalid command.

e

Press 9 0 to stop Remote Access when you have finished.

f

Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, wait about 2 minutes after it starts ringing, and then enter the remote access code within 30 seconds.

78

Advanced fax operations (Monochrome only)

Remote Fax commands

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

10

Remote commands

91 Playing Voice messages

(MFC 660CN and MFC-845CW only)

1 Repeat or Skip Backward

2 Skip Forward

9 STOP Playing

93 Erase all ICM

(MFC 660CN and MFC-845CW only)

Operation details

After one long beep, the machine plays the ICM.

Press 1 while listening to an ICM to repeat it. If you press 1 before a message, you will hear the previous message.

While playing the ICM, you can skip to the next message.

Stop Playing the ICM.

If you hear one long beep, the erase is accepted. If you hear three short beeps, you cannot erase because all voice messages have not been played, or there are no voice message to erase.

*This code erases all recorded messages, not one at a time.

94 Play and Record OGM in Memory

(MFC 660CN and MFC-845CW only)

1 Play 1 TAD Message

2 F/T Message

2 Record 1 TAD Message

2 F/T Message

The machine plays the selected OGM. You can stop playing

OGMs by pressing 9.

After one long beep, you can record the selected OGM. You will hear the message played once. You can stop recording the message by pressing 9.

95 Change the Fax Forwarding or Fax

Storage settings

1 OFF

2 Fax Forwarding

4 Fax Forwarding number

6 Fax Storage

You can choose Off after you have retrieved or erased all your messages.

One long beep means the change is accepted. If you hear three short beeps, you cannot change because something has not been set up (for example, a Fax Forwarding number has not been registered). You can register your Fax

Forwarding number by entering 4. (See Changing your Fax

Forwarding number on page 81.) Once you have registered

the number, Fax Forwarding will work.

96 Retrieve a fax

2 Retrieve all faxes

3 Erase faxes from the memory

Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages on page 81.)

If you hear one long beep, fax messages have been erased from the memory.

10

79

Chapter 10

Remote commands

97 Check the receiving status

(MFC-440CN only)

1 Fax

Operation details

You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps.

97 Check the receiving status

(MFC 660CN and MFC-845CW only)

1 Fax

2 Voice

You can check whether your machine has received any faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps.

98 Change the Receive Mode

(MFC-440CN only)

1 External TAD

2 Fax/Tel

3 Fax Only

98 Change the Receive Mode

(MFC 660CN and MFC-845CW only)

1 TAD

2 Fax/Tel

3 Fax Only

90 Exit

If you hear one long beep, your change has been accepted.

If you hear one long beep, your change has been accepted.

Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset.

80

Retrieving fax messages

You can call your machine from any touch tone phone and have your fax messages sent to a machine.

a

Dial your fax number.

b

When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c

When you hear two short beeps, press

9 6 2.

d

Wait for the long beep, enter the number of the remote fax machine you want your fax messages sent to using the dial pad, then enter # # (up to 20 digits).

Note

You cannot use l and # as dial numbers.

However, press # if you want to create a pause.

e

Press 9 0 to reset the machine when you’ve finished.

f

Hang up after you hear your machine beep. Your machine will call the other fax machine, which will then print your fax messages.

10

Advanced fax operations (Monochrome only)

Changing your Fax

Forwarding number

You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.

a

Dial your fax number.

b

When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c

When you hear two short beeps, press

9 5 4.

d

Wait for the long beep, enter the new number of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # # (up to

20 digits).

10

Note

You cannot use l and # as dial numbers.

However, press # if you want to create a pause.

e

Press 9 0 when you have finished.

f

Hang up after you hear your machine beep.

10

81

82

11

Printing Reports

Fax reports

You need to set up the Transmission

Verification Report and Journal Period using the Menu keys.

11

Transmission Verification

Report

You can use the Transmission Verification

Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful

(OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.

Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Transmission Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with

NG in the RESULT column.

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Report Setting

.

Press OK.

d

Press a or b to choose XMIT Report.

Press OK.

e

Press a or b to choose On, On+Image,

Off

or Off+Image.

Press OK.

f

Press Stop/Exit.

11

Fax Journal (activity report)

11

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to

Off

, you can still print the report by following

the steps in Reports on page 83. The factory

setting is Every 50 Faxes.

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Report Setting

.

Press OK.

d

Press a or b to choose

Journal Period

.

Press OK.

e

Press a or b to choose an interval.

Press OK.

(If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

„ 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with

200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

„ Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

11

f

Enter the time to start printing in 24-hour format.

Press OK.

(For example: enter 19:45 for 7:45 PM.) g

Press Stop/Exit.

Printing Reports

Reports

The following reports are available:

„

XMIT Verify

Prints a Transmission Verification Report for your last transmission.

„

Help List

A help list about how to quickly program your machine.

„

Quick-Dial

Lists names and numbers stored in the

Speed-Dial memory, in alphabetical or numerical order.

„

Fax Journal

Lists information about the last incoming and outgoing faxes. (TX: Transmit.)

(RX: Receive.)

„

User Settings

Lists your settings.

„

Network Config

Lists your Network settings.

11

How to print a report

11 a

Press Menu.

b

Press a or b to choose

Print Reports

.

Press OK.

c

Press a or b to choose the report you want.

Press OK.

d

Press Mono Start.

11

83

12

Polling

Polling overview

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

12

Polling receive

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling

a

Press (Fax).

b

Press a or b to choose Polling RX.

Press OK.

c

Press a or b to choose Standard.

Press OK.

d

Enter the fax number you are polling.

e

Press Mono Start or Colour Start.

12

Setup to receive polling with secure code

12

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine, you have to enter the secure code.

a

Press (Fax).

b

Press a or b to choose Polling RX.

Press OK.

c

Press a or b to choose Secure.

Press OK.

d

Enter a four-digit secure code.

This is the same as the security code of the fax machine you are polling.

Press OK.

e

Enter the fax number you are polling.

f

Press Mono Start or Colour Start.

12

84

12

Setup to receive delayed polling

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

12 a

Press (Fax).

b

Press a or b to choose Polling RX.

Press OK.

c

Press a or b to choose Timer.

Press OK.

d

Enter the time (in 24-hour format) you want to start polling.

For example, enter 21:45 for 9:45 PM.

Press OK.

e

Enter the fax number you are polling.

f

Press Mono Start or Colour Start.

The machine makes the polling call at the time you entered.

Sequential polling

(Monochrome only)

Sequential polling lets you request documents from several fax machines in one operation.

12 a

Press (Fax).

b

Press a or b to choose Polling RX.

Press OK.

c

Press a or b to choose Standard,

Secure

or Timer.

Press OK.

Polling d

Do one of the following:

„ If you chose Standard, go to

step e.

„ If you chose Secure, enter a fourdigit number, press OK, go to

step e.

„ If you chose Timer, enter the time

(24-hour format) you want to begin

polling and press OK, go to step e.

e

Press a or b to choose

Broadcasting

.

Press OK.

f

Press a or b to choose Add Number.

Press OK.

g

Enter a number using Speed-Dial, a

Group, or dial pad.

Press OK.

h

Repeat steps f and g for all the fax

numbers you want to poll, and then press a or b to choose Complete.

Press OK.

i

Press Mono Start.

The machine polls each number or group in turn for a document.

Press Stop/Exit while the machine is dialling to cancel the polling process.

To cancel all sequential polling receive jobs,

see Checking and cancelling waiting jobs on page 41.

12

85

Chapter 12

Polled transmit

(Monochrome only)

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you

delete it from the memory. (See Checking

and cancelling waiting jobs on page 41.)

12

Setup for polled transmit

12 a

Press (Fax). b

Load your document.

c

Press a or b to choose Polled TX.

Press OK.

d

Press a or b to choose Standard.

Press OK.

e

Press a or b to choose any settings you want to change.

Press OK.

After each setting is accepted, you can continue to change more settings.

f

Press Mono Start.

Setup for polled transmit with secure code

12

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.

a

Press (Fax). b

Load your document.

c

Press a or b to choose Polled TX.

Press OK.

d

Press a or b to choose Secure.

Press OK.

e

Enter a four-digit number.

Press OK.

f

Press a or b to choose any settings you want to change.

Press OK.

After each setting is accepted, you can continue to change more settings.

g

Press Mono Start.

86

Section III

Copy

Making copies

88

III

13

Making copies

How to copy

Entering Copy mode

When you want to make a copy, press

(Copy) to illuminate it in green.

The LCD shows:

COPY

Quality

Enlarge/Reduce

Paper Type

Paper Size

Brightness

Copy Start Press

01

Normal

100%

Plain Pap

A4

0

1

1 No of Copies

You can enter the number of copies you want by using the dial pad.

Press a or b to scroll through the Copy key options.

„

Quality

(See page 89.)

„

Enlarge/Reduce

(See page 89.)

„

Paper Type

(See page 92.)

„

Paper Size

(See page 92.)

„

Brightness

(See page 91.)

„

Contrast

(See page 91.)

„

Color Adjust

(See page 92.)

„

Stack/Sort

(See page 91.)

„

Page Layout

(See page 90.)

„

Set New Default

(See page 93.)

„

Factory Reset

(See page 93.)

88

13

13

When the option you want is highlighted, press OK.

Note

The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last

copy operation. (See Mode Timer on page 24.)

Making a single copy

13 a

Press (Copy).

b

Load your document.

(See Loading documents on page 10.)

c

Press Mono Start or Colour Start.

Making multiple copies

You can make up to 99 copies.

a

Press (Copy).

b

Load your document.

c

Enter the number of copies you want.

d

Press Mono Start or Colour Start.

Note

To sort the copies, press a or b to

choose Stack/Sort. (See Sorting

copies using the ADF on page 91.)

Stop copying

13

To stop copying, press Stop/Exit.

13

13

Copy settings

You can change the copy settings temporarily for the next copy.

The machine returns to its default settings after 60 seconds, or if the Mode Timer returns

the machine to Fax mode. (See Mode Timer on page 24.)

If you have finished choosing settings, press

Mono Start or Colour Start.

If you want to choose more settings, press a or b.

Note

You can save some of the settings that you use most often by setting them as default. These settings will stay until you

change them again. (See Setting your

changes as a new default on page 93.)

Changing copy speed and quality

13

You can choose from a range of quality setting. The factory setting is Normal.

„

Fast

Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies.

„

Normal

Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed.

„

Best

Use best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed.

a

Press (Copy).

b

Load your document.

c

Enter the number of copies you want.

13

Making copies d

Press a or b to choose Quality.

Press OK.

e

Press a or b to choose Fast, Normal or Best.

Press OK.

f

If you do not want to change additional settings, press Mono Start or

Colour Start.

Enlarging or reducing the image copied

You can choose an enlargement or reduction ratio.

13 a

Press (Copy).

b

Load your document.

c

Enter the number of copies you want.

d

Press a or b to choose

Enlarge/Reduce

.

Press OK.

e

Do one of the following:

„ Press a or b to choose the enlargement or reduction ratio you want. Press OK.

„ Press a or b to choose

Custom(25-400%) and then enter an enlargement or reduction ratio from 25% to 400%. Press OK.

(For example, press 5 3 to enter

53%

.) 13

89

Chapter 13

50%

69% A4 iA5

78% LGL iLTR

83% LGL iA4

93% A4 iLTR

97% LTR iA4

100%

*

104% EXE iLTR

142% A5 iA4

186% 10

×15cmiLTR

198% 10

×15cmiA4

200%

Custom(25-400%) f

If you do not want to change additional settings, press Mono Start or

Colour Start.

Note

Page Layout Options are not available with Enlarge/Reduce.

Making N in 1 copies or a poster (page layout)

13

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature, your machine divides your document into sections, then enlarges the sections, so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

Important

„ Please make sure paper size is set to

Letter

or A4.

„ You cannot use the Enlarge/Reduce setting with the N in 1 and Poster features.

„ If you are producing multiple colour copies, N in 1 copy is not available.

„ (P) means Portrait and (L) means

Landscape.

„ You can only make one poster copy at a time.

a

Press (Copy).

b

Load your document.

c

Enter the number of copies you want.

d

Press a or b to choose Page Layout.

Press OK.

e

Press a or b to choose

Off (1 in 1)

, 2 in 1 (P),

2 in 1 (L)

, 4 in 1 (P),

4 in 1 (L) or Poster(3 × 3).

Press OK.

f

If you do not want to change additional settings, press Mono Start or

Colour Start to scan the page.

If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go

to step g.

g

After the machine scans the page, press

1 to scan the next page.

h

Place the next page on the scanner glass.

Press OK.

Repeat steps g and h for each page of

the layout.

i

After all the pages have been scanned, press 2 to finish.

Note

If photo paper has been chosen in the

Paper Type setting for N in 1 copies, the machine will print the images as if plain paper had been chosen.

90

Place your document face down in the direction shown below.

„ 2 in 1 (P)

„ 2 in 1 (L)

„ 4 in 1 (P)

„ 4 in 1 (L)

„ Poster (3 x 3)

You can make a poster size copy of a photograph.

Sorting copies using the ADF

13

You can sort multiple copies. Pages will be stacked in the order 123, 123, 123, and so on.

a

Press (Copy).

b

Load your document.

c

Enter the number of copies you want.

d

Press a or b to choose Stack/Sort.

Press OK.

e

Press a or b to choose Sort.

Press OK.

Making copies f

If you do not want to change additional settings, press Mono Start or

Colour Start.

Adjusting Brightness,

Contrast and Colour

13

Brightness

You can adjust the copy brightness to make copies darker or lighter.

13 a

Press (Copy).

b

Load your document.

c

Enter the number of copies you want.

d

Press a or b to choose Brightness.

Press OK.

e

Press d to make a darker copy or press c to make a lighter copy.

Press OK.

f

If you do not want to change additional settings, press Mono Start or

Colour Start.

Contrast

You can adjust the copy contrast to help an image look sharper and more vivid.

13 a

Press (Copy).

b

Load your document.

c

Enter the number of copies you want.

d

Press a or b to choose Contrast.

Press OK.

e

Press c to increase the contrast or press d to decrease the contrast.

Press OK.

13

91

Chapter 13 f

If you do not want to change additional settings, press Mono Start or

Colour Start.

Colour Saturation

a

Press (Copy).

b

Load your document.

c

Enter the number of copies you want.

d

Press a or b to choose

Color Adjust

.

Press OK.

e

Press a or b to choose Red, Green or

Blue

.

Press OK.

f

Press c to increase the colour saturation, or press d to decrease the colour saturation.

Press OK.

g

Do one of the following:

„ If you want to change saturation for

another colour, go to step e.

„ If you want to change additional settings, press a or b to choose

Exit

.

Press OK.

„ If you do not want to change additional settings, press

Mono Start or Colour Start.

13

Paper Options

Paper Type

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

13 a

Press (Copy).

b

Load your document.

c

Enter the number of copies you want.

d

Press a or b to choose Paper Type.

Press OK.

e

Press a or b to choose Plain Paper,

Inkjet Paper

, Brother Photo,

Other Photo

or Transparency.

Press OK.

f

If you do not want to change additional settings, press Mono Start or

Colour Start.

Paper Size

If copying on paper other than A4 size, you will need to change the paper size setting.

You can copy only on Letter, Legal, A4, A5 or

Photo [10 cm (W) × 15 cm (H)] paper.

13 a

Press (Copy).

b

Load your document. c

Enter the number of copies you want.

d

Press a or b to choose Paper Size.

Press OK.

e

Press a or b to choose Letter,

Legal

, A4, A5 or 10x15cm.

Press OK.

f

If you do not want to change additional settings, press Mono Start or

Colour Start.

13

92

Setting your changes as a new default

You can save the copy settings for Quality,

Paper Type

, Brightness, Contrast and

Color Adjust

that you use most often by setting them as default. These settings will stay until you change them again.

13 a

Press (Copy).

b

Press a or b to choose your new setting.

Press OK.

Repeat this step for each setting you want to change.

c

After changing the last setting, press a or b to choose Set New Default.

Press OK.

d

Press 1 to choose Yes.

e

Press Stop/Exit.

Restoring all settings to the factory settings

13

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a

Press (Copy).

b

Press a or b to choose

Factory Reset

.

Press OK.

c

Press 1 to choose Yes.

d

Press Stop/Exit.

Making copies

‘Out of Memory’ message

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages.

You will need to clear some jobs from the memory before you can continue.

To free up extra memory, do the following:

„ Turn off Advanced Fax Operation. (See

Turning off Advanced Fax Operations on page 76.)

„ Print the faxes that are in the memory.

(See Printing a fax from the memory on page 49.)

When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

13

13

93

94

Chapter 13

Section IV

Direct Photo Printing

IV

Printing photos from a memory card

Printing photos from a camera with

PictBridge

96

107

96

14

Printing photos from a memory card

14

PhotoCapture Center™

Operations

14

Printing from a memory card without a PC

14

Even if your machine is not connected to your computer, you can print photos directly from

digital camera media. (See Print Images on page 98.)

Scanning to a memory card without a PC

14

You can scan documents and save them

directly to a memory card. (See Scan to Card on page 105.)

Using PhotoCapture Center™ from your computer

You can access the memory card that is in the media drive (slot) of the machine from your PC.)

(See PhotoCapture Center

™

for Windows

®

or

Remote Setup & PhotoCapture Center™ for

Macintosh

®

in the Software User’s Guide on the CD-ROM.)

Using memory cards

Your Brother machine has media drives

(slots) for use with popular digital camera media: CompactFlash

®

, Memory Stick

®

,

Memory Stick Pro™, SecureDigital™,

MultiMediaCard™ and xD-Picture Card™.

14

CompactFlash

®

Memory Stick

®

Memory Stick Pro™

SecureDigital™

MultiMediaCard™ xD-Picture Card™

„ miniSD™ can be used with a miniSD™ adapter.

„ Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

„ Memory Stick Pro Duo™ can be used with a Memory Stick Pro Duo™ adapter.

„ Adapters are not included with the machine. Contact a third party supplier for adapters.

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

Memory card folder structure

14

Your machine is designed to be compatible with modern digital camera image files and memory cards; however, please read the points below to avoid errors:

„ The DPOF file on the memory card must

be in a valid format. (See DPOF printing on page 100.)

„ The image file extension must be .JPG

(Other image file extensions like .JPEG,

.TIF, .GIF and so on will not be recognized).

„ PhotoCapture Center™ printing without using a PC must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.)

„ IBM Microdrive™ is not compatible with the machine.

„ The machine can read up to 999 files on a memory card.

„ CompactFlash

®

Type II is not supported.

„ This product supports xD-Picture Card™

Type M/Type H (Large Capacity).

Please be aware of the following:

„ When printing the INDEX or IMAGE, the

PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed.

„ Your machine is designed to read memory cards that have been formatted by a digital camera.

When a digital camera formats a memory card, it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card, we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

Printing photos from a memory card

Getting started

Firmly put the card into the correct slot.

1 2 3 4

1 CompactFlash

®

2 SecureDigital™, MultiMediaCard™

3 Memory Stick

®

, Memory Stick Pro™

4 xD-Picture Card™

PhotoCapture key indications:

„ PhotoCapture light is on, the media card is properly inserted.

„ PhotoCapture light is off, the media card is not properly inserted.

„ PhotoCapture light is blinking, the media card is being read or written to.

14

14

97

Chapter 14

CAUTION

DO NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card.

The machine can only read one media card at a time so do not put more than one card in a slot.

Entering PhotoCapture mode

14

After you insert the media card, press the

(PhotoCapture) key to illuminate it in green and display the PhotoCapture options on the LCD.

The LCD shows:

PHOTO

View Photo(s)

Print Index

Print All Photos

Print Photos

Select & Press OK

Press a or b to scroll through the

PhotoCapture key options.

„

View Photo(s)

(See page 98.)

„

Print Index

(See page 99.)

„

Print All Photos

(See page 99.)

„

Print Photos

(See page 99.)

Note

If your digital camera supports DPOF

printing, see DPOF printing on page 100.

When the option you want is highlighted, press OK.

98

Print Images

View Photo(s)

You can preview your photos on the LCD before you print them. If your photos are large files, there may be a delay before each photo is displayed on the LCD.

a

Make sure you have put the media card in the correct slot.

Press (PhotoCapture). b

Press a or b to choose

View Photo(s)

.

Press OK.

c

Press d or c to choose your photo.

14

Note

Instead of scrolling through your photos, you can use the dial pad to enter the number of the image from the index page.

(See Print Index (Thumbnails) on page 99.)

d

Press a or b to increase or decrease the number of copies.

e

Repeat step c and step d until you

have chosen all the photos.

Note

Press Clear/Back to go back to the previous level.

f

After you have chosen all the photos, do one of the following:

„ Press OK and change the print

setting. (See page 101.)

„ If you do not want to change any settings, press Colour Start to print.

14

Print Index (Thumbnails)

The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2,

No.3, and so on).

14

The PhotoCapture Center™ does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card.

a

Make sure you have put the media card in the correct slot.

Press (PhotoCapture). b

Press a or b to choose Print Index.

Press OK.

c

Press a or b to choose

6 Images/Line Fast

or

5 Images/Line Photo

.

Press OK.

5 Images/Line

Photo

6 Images/Line

Fast

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

d

Press Colour Start to print.

Printing photos from a memory card

Print All Photos

You can print all the photos on your media card. a

Make sure you have put the media card in the correct slot.

Press (PhotoCapture). b

Press a or b to choose

Print All Photos

.

Press OK.

c

Enter the number of copies you want using the dial pad.

d

Do one of the following:

„ Change the print setting. (See

page 101.)

„ If you do not want to change any settings, press Colour Start to print.

14

Print Photos

Before you can print an individual image, you have to know the image number.

a

Make sure you have put the media card in the correct slot.

Press (PhotoCapture). b

Print the Index. (See Print Index

(Thumbnails) on page 99.)

c

Press a or b to choose

Print Photos

.

Press OK.

d

Enter the image number that you want to print from the Index page (Thumbnails).

Press OK.

14

14

99

Chapter 14 e

Repeat step d until you have entered

all the image numbers that you want to print.

Note

You can enter all the numbers at one time by using the l key for a comma or the # key for a hyphen. For example, Enter 1, l , 3, l, 6 to print images No.1, No.3 and

No.6. Enter 1, #, 5 to print images No.1 to

No.5.

f

After you have chosen all the image numbers, press OK again.

g

Enter the number of copies you want using the dial pad.

h

Do one of the following:

„ Change the print setting. (See

page 101.)

„ If you do not want to change any settings, press Colour Start to print.

DPOF printing

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, Fuji Photo

Film Co. Ltd., Matsushita Electric Industrial

Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When the memory card (CompactFlash

®

,

Memory Stick

®

, Memory Stick Pro™,

SecureDigital™ MultiMediaCard™ or xD-

Picture Card™) with DPOF information is put into your machine, you can print the chosen image easily.

14 a

Make sure you have put the media card into the correct slot.

machine will ask you if you want to use

DPOF setting.

b

Press 1 to choose Yes.

c

Do one of the following:

„ Change the print settings. (See

page 101.)

„ If you do not want to change any settings, press Colour Start to print.

100

Printing photos from a memory card

PhotoCapture Center™ print settings

You can change the print settings temporarily for the next print.

The machine returns to its default settings after 180 seconds, or if the Mode Timer returns the

machine to Fax mode. (See Mode Timer on page 24.)

Note

You can save the print settings you use most often by setting them as default. (See Setting

your changes as a new default on page 104.)

PHOTO

Print Quality

Paper Type

Paper Size

Brightness

Contrast

Print Start Press

0001

Photo

Other Ph

10x15 cm

0

0

1 No of prints

(For View Photo(s))

You can see the total number of photos that will be printed.

(For Print All Photos, Print Photos)

You can see the number of copies of each photo that will be printed.

1

14

Menu Selections

Print Quality

Paper Type

Paper Size

Brightness

Contrast

Color Enhance

Option 1

Normal

/Photo

Plain Paper

/Inkjet Paper/

Brother Photo

/Other Photo

Letter

/A4/10x15cm/13x18cm

Option 2

—

—

Page

102

102

(When A4 or Letter is chosen)

10x8cm

/13x9cm/15x10cm/

18x13cm

/20x15cm/Max. Size

—

102

102

Dark Light

—

On

/Off —

White Balance

/

Sharpness

/

Color Density

102

103

Exit

Cropping

Borderless

On

/Off

On

/Off

Set New Default Yes

/No

Factory Reset Yes

/No

—

—

—

—

103

104

104

104

14

101

Chapter 14

Print Quality

a

Press a or b to choose

Print Quality

.

Press OK.

b

Press a or b to choose Normal or

Photo

.

Press OK.

c

If you do not want to change additional settings, press Colour Start to print.

Paper options

14

14

Paper Type

a

Press a or b to choose Paper Type.

Press OK.

14 b

Press a or b to choose the type of paper you are using, Plain Paper,

Inkjet Paper

, Brother Photo or

Other Photo

.

Press OK.

c

If you do not want to change additional settings, press Colour Start to print.

Paper and print size

a

Press a or b to choose Paper Size.

Press OK.

b

Press a or b to choose the type of paper you are using, Letter,

10

×15cm, 13×18cm or A4.

Press OK.

c

If you chose Letter or A4, press a or b to choose the print size.

Press OK.

14

Example: Printed Position for A4 paper

1 2 3

10

×8cm

13

×9cm

15

×10cm

4

18

×13cm

5

20

×15cm

6

Max. Size d

If you do not want to change additional settings, press Colour Start to print.

Adjusting Brightness,

Contrast and Colour

14

Brightness

a

Press a or b to choose Brightness.

Press OK.

14 b

Press d to make a darker print or press c to make a lighter print.

Press OK.

c

If you do not want to change additional settings, press Colour Start to print.

Contrast

You can choose the contrast setting. More contrast will make an image look sharper and more vivid.

14 a

Press a or b to choose Contrast.

Press OK.

b

Press c to increase the contrast or press d to decrease the contrast.

Press OK.

102

c

If you do not want to change additional settings, press Colour Start to print.

Colour Enhancement

The colour enhancement feature will produce more vivid images. Your photographs will take slightly longer to print.

14 a

Press a or b to choose Color

Enhance

.

Press OK.

b

Do one of the following:

„ If you want to customize the White

Balance, Sharpness or Colour

Density, press d or c to choose On

and then go to step c.

„ If you do not want to customize, press d or c to choose Off.

Press OK and then go to step f.

c

Press a or b to choose

White Balance

, Sharpness or

Color Density

.

Press OK.

d

Press d or c to adjust the degree of the setting.

Press OK.

e

Do one of the following:

„ If you want to customize other colour enhancement, press a or b to choose other option.

„ If you want to change other settings, press a or b to choose Exit, and then press OK.

f

If you do not want to change additional settings, press Colour Start to print.

Note

• White Balance

This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other factors will effect the appearance of white. By using this adjustment, you can correct this effect and bring the white areas back to pure white.

Printing photos from a memory card

• Sharpness

This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in focus and you cannot see the fine details of the picture, then adjust the sharpness.

• Colour Density

This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out picture.

Cropping

14

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped.

The factory setting is On. If you want to print the whole image, turn this setting to Off.

a

Press a or b to choose Cropping.

Press OK.

b

Press a or b to choose Off (or On).

Press OK.

c

If you do not want to change additional settings, press Colour Start to print.

Cropping

: On

14

Cropping

: Off

14

14

103

Chapter 14

Borderless printing

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a

Press a or b to choose Borderless.

Press OK.

b

Press a or b to choose Off (or On).

Press OK.

c

If you do not want to change additional settings, press Colour Start to print.

14

Setting your changes as a new default

You can save the print settings you use most often by setting them as default. These settings will stay until you change them again.

a

Press a or b to choose your new setting.

Press OK.

Repeat this step for each setting you want to change.

b

After changing the last setting, press a or b to choose Set New Default.

Press OK.

c

Press 1 to choose Yes.

d

Press Stop/Exit.

14

Restoring all settings to the factory settings

14

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a

Press a or b to choose

Factory Reset

.

Press OK.

b

Press 1 to choose Yes.

c

Press Stop/Exit.

104

Scan to Card

Entering Scan mode

When you want to scan to card, press

(Scan) to illuminate it in green.

The LCD shows:

SCAN

Scan to E-mail

Scan to Image

Scan to OCR

Scan to File

Scan to Card

Select & Press OK

Press a or b to choose Scan to Card.

Press OK.

If you are not connected to your computer, only the Scan to Card selection will appear on the LCD.

(See Scanning for Windows

®

or Macintosh

® in the Software User’s Guide on the CD-ROM for details about the other menu options.)

14

14

Printing photos from a memory card

How to scan to card

You can scan monochrome and colour documents into a media card. Monochrome documents will be stored in PDF (*.PDF) or

TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG

(*.JPG) file formats. For colour documents, the factory setting is 150 dpi Color and the default file format is PDF. The machine automatically creates file names based on the current date. (For details, see Quick

Setup Guide.) For example, the fifth image scanned on July 1, 2006 would be named

01070605.PDF. You can change the colour, quality and file name.

14

Quality

150 dpi Color

300 dpi Color

600 dpi Color

200x100 dpi B/W

200 dpi B/W

Selectable File

Format

JPEG

/ PDF

JPEG

/ PDF

JPEG

/ PDF

TIFF

/ PDF

TIFF

/ PDF a

Insert a CompactFlash

®

, Memory

Stick

®

, Memory Stick Pro™,

SecureDigital™, MultiMediaCard™ or xD-Picture Card™ into your machine.

WARNING

Do not take out the media card while

PhotoCapture is blinking to avoid damaging the card or data stored on the card.

b

Load your document.

c

Press (Scan).

d

Press a or b to choose

Scan to Card

.

Press OK.

14

105

Chapter 14 e

Do one of the following.

„

To change the quality, go to step f.

„ Press Mono Start or Colour Start to start scanning without changing additional settings.

f

Press a or b to choose

150 dpi Color

, 300 dpi Color,

600 dpi Color

, 200x100 dpi B/W or 200 dpi B/W.

Press OK.

g

Do one of the following.

„

To change the file type, go to step h.

„ Press Mono Start or Colour Start to start scanning without changing additional settings.

h

Press a or b to choose JPEG, PDF or

TIFF

.

Press OK.

Note

• If you chose colour in the resolution setting, you cannot choose TIFF.

• If you chose monochrome in the resolution setting, you cannot choose JPEG.

i

Do one of the following.

„ To change the file name, go to

step j.

„ Press Mono Start or Colour Start to start scanning without changing additional settings.

j

The file name is set automatically however, you can set a name of your choice using the dial pad. You can only change the first 6 digits.

Press OK.

Note

Press Clear/Back to delete the current name.

k

Press Mono Start or Colour Start.

Understanding the

Error Messages

Once you are familiar with the types of errors that can occur while you are using the

PhotoCapture Center™, you can easily identify and troubleshoot any problems.

When an error message is displayed on the

LCD and you press a key, the machine will beep to get your attention.

„

Media Error

This message will appear if you put in a media card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the media card.

„

No File

This message will appear if you try to access a media card in the drive (slot) that does not contain a .JPG file.

„

Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

14

106

15

Printing photos from a camera with PictBridge

15

Your Brother machine supports the

PictBridge standard, allowing you to connect to and print photos directly from any

PictBridge compatible digital camera.

Before Using

PictBridge

PictBridge requirements

To avoid errors, remember the following points:

„ The machine and the digital camera must be connected using a suitable USB cable.

„ The image file extension must be .JPG

(Other image file extensions like .JPEG,

.TIF, .GIF and so on will not be recognized).

„ PhotoCapture Center™ operations are not available when using the PictBridge feature.

15

15

Using PictBridge

Setting your digital camera

Make sure your camera is in PictBridge mode. Some of the settings listed below may not be available for your PictBridge compatible digital camera.

15

15

Camera Menu

Selections

Paper Size

Paper Type

Layout

DPOF setting

Print Quality

Colour

Enhancement

1

Options

Letter, A4, 10x15 cm,

Printer Settings (Default setting)

2

Plain Paper, Glossy

Paper, Inkjet Paper,

Printer Settings (Default setting)

2

-

Borderless: On,

Borderless: Off,

Printer Settings (Default setting)

2

Normal, Fine,

Printer Settings (Default setting)

2

On, Off,

Printer Settings (Default setting)

2

1

2

See DPOF printing on page 108 for more details.

If your camera is set to use the

Printer Settings (Default setting), the machine will print your photo using the settings below.

Settings

Paper Size

Paper Type

Layout

Print Quality

Colour

Enhancement

Options

10x15 cm

Glossy Paper

Borderless: On

Fine

Off

Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.

15

107

Chapter 15

Printing Images

Note

Remove any memory cards from the machine before connecting the digital camera.

a

Make sure that your camera is turned off. Connect your camera to the

PictBridge port on the machine using the USB cable.

15

DPOF printing

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, Fuji Photo

Film Co. Ltd., Matsushita Electric Industrial

Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

15

1

1 PictBridge port b

Turn on the camera.

When the machine has recognized the camera, the LCD shows

Camera Connected

.

When the machine starts printing a photo, the LCD will show Printing.

WARNING

To prevent damage to your machine, do not connect any device other than a PictBridge compatible camera to the PictBridge port.

108

Understanding the

Error Messages

Once you are familiar with the types of errors that can occur while you are using PictBridge, you can easily identify and troubleshoot any problems.

„

Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

„

Wrong USB device

This message will appear if you connect a non-PictBridge compatible or broken device to the PictBridge port. To clear the error, unplug the device from the

PictBridge port, then press Power Save to turn the machine off and then on again.

See Error messages on page 129 for the

detailed solution.

15

Printing photos from a camera with PictBridge

109

15

110

Chapter 15

Section V

Software

Software and Network features

112

V

16

Software and Network features

16

The CD-ROM includes the Software User’s

Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section.

You can find information on these features:

„ Printing

„ Scanning

„ ControlCenter3 (for Windows

®

)

„ ControlCenter2 (for Macintosh

®

)

„ Remote Setup

„ Faxing from your computer

„ PhotoCapture Center™

„ Network Printing

„ Network Scanning

„ Wireless Network User’s (MFC-845CW only)

How to read HTML User’s Guide

This is a quick reference to use the HTML

User’s Guide.

(For Windows

®

)

Note

If you have not installed the software, see

Viewing Documentation on page 3.

a

From the Start menu, point to Brother,

MFC-XXXX (where XXXX is your model number) from the programs group, then click User’s Guide.

b

Click SOFTWARE USER'S GUIDE (or

NETWORK USER'S GUIDE) from the top menu.

c

Click the heading you would like to read from the list at the left of the window.

(For Macintosh

®

) a

Make sure your Macintosh

®

is turned on. Insert the Brother CD-ROM into your

CD-ROM drive.

b

Double-click the Documentation icon.

c

Double-click your language folder, and then double-click the top page file.

d

Click SOFTWARE USER'S GUIDE (or

NETWORK USER'S GUIDE) in the top menu, and then click the heading you would like to read from the list at the left of the window.

112

Section VI

Appendixes

Safety and Legal

Troubleshooting and Routine Maintenance

Menu and Features

Specifications

Glossary

114

123

148

165

180

VI

A

Safety and Legal

Choosing a location

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10 ° and 35° C (50° F and 95° F).

A

CAUTION

• Avoid placing your machine in a high-traffic area.

• Avoid placing your machine on a carpet.

• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.

• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.

• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers.

• Disruption of power can wipe out information in the machine's memory.

• DO NOT connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

• Avoid interference sources, such as other cordless telephone systems or speaker.

• DO NOT place the MFC-845CW and the cordless handset near electro-medical equipment.

A

114

Safety and Legal

To use the machine safely

Please keep these instructions for later reference and read them before attempting any maintenance.

Note

(MFC-660CN and MFC-845CW only)

If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the electrical socket for more than 24 hours. (To print the faxes in

memory, see Printing a fax from the memory on page 49. To save the faxes in memory, see

Transferring faxes to another fax machine on page 132 or Transferring faxes to your PC on page 132.)

A

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

DO NOT pull in the middle of the AC power cord. Doing this might cause an electrical shock.

115

DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury.

DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.

116

DO NOT touch the paper feed roller. Doing this may cause injury.

Safety and Legal

DO NOT touch the area shaded in the illustration. Doing this may cause injury.

When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover.

If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer

Service.

If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.

117

WARNING

• Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

• This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.

• Always make sure the plug is fully inserted.

WARNING

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following:

1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2 Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

3 DO NOT use this product to report a gas leak in the vicinity of the leak.

Important safety instructions

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Unplug this product from the wall socket before cleaning the inside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

5 Do not use this product near water.

6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.

7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless adequate ventilation is provided.

8 This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company.

A

118

Safety and Legal

9 Use only the power cord supplied with this machine.

10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.

This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounded plug.

11 Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord.

12 Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of received faxes.

13 Wait until pages have exited the machine before picking them up.

14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service

Personnel under the following conditions:

„ When the power cord is damaged or frayed.

„ If liquid has been spilled into the product.

„ If the product has been exposed to rain or water.

„ If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions. Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

„ If the product has been dropped or the casing has been damaged.

„ If the product exhibits a distinct change in performance, indicating a need for service.

15 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).

16 To reduce the risk of fire, electric shock and injury to people, note the following:

„ Do not use this product near appliances that use water, a swimming pool, or in a wet basement.

„ Do not use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.

IMPORTANT - For your safety

To ensure safe operation, the supplied three-pin plug must be inserted only into a standard threepin electrical socket that is effectively grounded through the normal household wiring.

The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.

A

Important - Wiring information (for U.K. only)

If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse.

A

Always replace the fuse cover. Never use a plug that does not have a cover.

119

Warning - This machine must be earthed.

The wires in the mains lead are coloured in line with the following code:

„ Green and Yellow: Earth

„ Blue: Neutral

„ Brown: Live

If in any doubt, call a qualified electrician.

LAN connection

CAUTION

DO NOT connect this product to a LAN connection that is subject to over-voltages.

EU Directive 2002/96/EC and EN50419

A

A

A

European Union only

This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all.

(European Union only)

120

Safety and Legal

Legal limitations for copying

It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list.

We suggest you check with relevant legal authorities if in doubt about a particular item or document.

The following are examples of documents which should not be copied:

„ Money

„ Bonds or other certificates of indebtedness

„ Certificates of Deposit

„ Armed Forces Service or Draft papers.

„ Passports

„ Postage Stamps (cancelled or uncancelled)

„ Immigration Papers

„ Welfare documents

„ Cheques or Drafts drawn by Governmental Agencies

„ Identification Documents, badges or insignias

„ Licences and Certificates of Title to motor vehicles

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair dealing’. Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under certain state/provincial laws.

A

121

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother International Corporation.

© 2006 Brother Industries, Ltd. All rights reserved.

Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.

Macintosh and TrueType are registered trademarks of Apple Computer, Inc.

PaperPort is a registered trademark of ScanSoft, Inc.

Presto! PageManager is a registered trademark of NewSoft Technology Corporation.

Microdrive is a trademark of International Business Machine Corporation.

CompactFlash is a registered trademark of SanDisk Corporation.

Memory Stick is a registered trademark of Sony Corporation.

SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and

Toshiba Corporation.

SanDisk is a licensee of the SD and miniSD trademarks.

MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard

Association.

xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.

Ltd.

PictBridge is a trademark.

Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of

Sony Corporation.

BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registerd trademarks of Broadcom Corporation in the United States and/or other countries.

DECT is a trademark of ETSI.

Each company whose software title is mentioned in this manual has a Software License

Agreement specific to its proprietary programs.

All other brand and product names mentioned in this User's Guide, the Software User's

Guide and the Network User’s Guide are registered trademarks of their respective companies.

A

122

B

Troubleshooting and Routine

Maintenance

B

Troubleshooting

If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.

Most problems can be easily resolved by yourself. If you need additional help, the Brother

Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.

If you are having difficulty with your machine

Printing

Difficulty

No printout

Poor print quality

White horizontal lines appear in text or graphics.

Suggestions

Check the interface cable or wireless connection (MFC-845CW only) on both the machine and your computer. (See the Quick Setup Guide.)

Make sure the machine is plugged in and not in Power Save mode.

One or more ink cartridges are empty. (See Replacing the ink cartridges on page 136.)

Check to see if the LCD is showing an error message. (See Error messages on page 129.)

Check that the correct printer driver has been installed and chosen.

Make sure that the machine is online. Click Start and then Printers and Faxes.

Right-click and choose Brother MFC-XXXX (where XXXX is your model name), and make sure that Use Printer Offline is unchecked.

Check the print quality. (See Checking the print quality on page 141.)

Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See

Printing for Windows

®

or Printing and Faxing for Macintosh

User’s Guide on the CD-ROM.)

®

in the Software

Make sure that your ink cartridges are fresh. The following may cause ink to clog:

„ The expiration date written on the cartridge package has passed. (Cartridges stay usable for up to two years if kept in their original packaging.)

„ The ink cartridge was in your machine over six months.

„ The ink cartridge may not have been stored properly before use.

Try using the recommended types of paper. (See Acceptable paper and other

media on page 12.)

The recommended environment for your machine is between 20 ° C to 33° C

(68 ° F to 91° F).

Clean the print head. (See Cleaning the print head on page 141.)

Try using the recommended types of paper. (See Acceptable paper and other

media on page 12.)

If you want to print on Photo L or 10 × 15 cm paper, make sure you use the photo

paper tray. (See Loading photo paper on page 19.)

B

B

123

Printing (Continued)

Difficulty Suggestions

The machine prints blank pages.

Clean the print head. (See Cleaning the print head on page 141.)

Characters and lines are stacked.

Check the printing alignment. (See Checking the printing alignment on page 142.)

Printed text or images are skewed.

Make sure the paper is loaded properly in the paper tray and the paper side guide

is adjusted correctly. (See Loading paper and other media on page 16.)

Make sure the Jam Clear Cover is set properly.

Smudged stain at the top center of the printed page.

Printing appears dirty or ink seems to run.

Stains appear on the reverse side or at the bottom of the page.

Make sure the paper is not too thick or curled. (See Acceptable paper and other

media on page 12.)

Make sure you are using the recommended types of paper. (See Acceptable

paper and other media on page 12.) Don't handle the paper until the ink is dry.

Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer

platen on page 140.)

Make sure you are using the paper support flap. (See Loading paper and other

media on page 16.)

Check Reverse Order in the Basic tab of the printer driver.

The machine prints dense lines on the page.

The printouts are wrinkled.

Cannot perform ‘2 in 1 or 4 in 1’ printing.

Print speed is too slow.

In the printer driver Basic tab, click Settings, and uncheck Bi-Directional Printing.

Check that the paper size setting in the application and in the printer driver are the same.

Colour Enhancement is not working properly.

Try changing the printer driver setting. The highest resolution needs longer data processing, sending and printing time. Try the other quality settings in the printer driver

Basic tab. Also, click Settings, and make sure you uncheck Colour Enhancement.

Turn the borderless feature off. Borderless printing is slower than normal printing.

(See Printing for Windows ® or Printing and Faxing for Macintosh ® in the Software

User’s Guide on the CD-ROM.)

If the image data is not full colour in your application (such as 256 colour), Colour

Enhancement will not work. Use at least 24 bit colour data with the Colour

Enhancement feature.

Machine feeds multiple pages.

Printed pages are not stacked neatly.

Printed pages re-feed and cause a paper jam.

Machine does not print from Paint

Brush.

Machine does not print from Adobe

Illustrator.

Make sure the paper is loaded properly in the paper tray. (See Loading paper and

other media on page 16.)

Check that more than two types of paper are not loaded in the paper tray at any one time.

Make sure you are using the paper support flap. (See Loading paper and other

media on page 16.)

Make sure you pull out the paper support until it clicks.

Try setting the Display setting to

‘

256 colours.

’

Try to reduce the print resolution. (See Printing for Windows

Faxing for Macintosh ®

® or Printing and

in the Software User’s Guide on the CD-ROM.)

Machine cannot print full pages of a document.

Out of memory

message occurs.

Reduce the print resolution. (See Printing for Windows ® or Printing and Faxing for

Macintosh

®

in the Software User’s Guide on the CD-ROM.)

Reduce the complexity of your document and try again. Reduce the graphic quality or the number of font sizes within your application software.

124

Troubleshooting and Routine Maintenance

Printing Received Faxes

Difficulty

Condensed print and white streaks across the page or the top and bottom of sentences are cut off.

Suggestions

You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again.

Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.

Received colour fax prints only in black and white.

Replace the colour ink cartridges that are empty or nearly empty, and then ask the

other person to send the colour fax again. (See Replacing the ink cartridges on

page 136.) Check that Advanced Fax Operation is set to off. (See Turning off

Advanced Fax Operations on page 76.)

Left and Right margins are cut off or a single page is printed on two pages.

Turn on Auto Reduction. (See Printing a reduced incoming fax on page 48.)

Phone Line or Connections

Difficulty

Dialling does not work. (No dial tone)

The machine does not answer when called.

Suggestions

Make sure the machine is plugged in and not in Power Save mode.

Check all line cord connections.

Change Tone/Pulse setting. (See Quick Setup Guide.)

Lift the external phone’s handset, (or the machine’s handset or cordless handset if available), and then dial the number to send a manual fax. Wait to hear fax receiving tone before pressing Mono Start or Colour Start.

Make sure the machine is in the correct receiving mode for your setup. (See

Choosing the Receive Mode on page 44.) Check for a dial tone. If possible, call

your machine to hear it answer. If there is still no answer, check the telephone line cord connection. If there is no ringing when you call your machine, ask your telephone company to check the line.

Receiving Faxes

Difficulty

Cannot receive a fax.

Suggestions

Check all line cord connections.

Make sure the machine is in the correct receiving mode for your setup. (See

Receive mode settings on page 46.)

If you often have interference on the phone line, try changing the menu setting of

Compatibility to Basic. (See Phone line interference on page 136.)

If you connect your machine to PBX or ISDN, set the menu setting of Phone Line

Type to your phone type. (See Setting the Phone Line Type on page 53.)

125

Sending Faxes

Difficulty

Cannot send a fax.

Suggestions

Check all line cord connections.

Make sure that the Fax

page 36.)

key is illuminated. (See Entering Fax mode on

Ask the other party to check that the receiving machine has paper.

Print the Transmission Verification Report and check for an error. (See Reports on page 83.)

Transmission Verification Report says ‘Result:ERROR’.

There is probably temporary noise or static on the line. Try sending the fax again.

If you send a PC FAX message and get

‘

Result:NG

’

on the Transmission

Verification Report, your machine may be out of memory. To gain extra memory,

you can turn off Advanced Fax Operation (see Turning off Advanced Fax

Operations on page 76), print fax messages in memory (see Printing a fax from

the memory on page 49) or cancel a Delayed Fax or Polling Job (see Cancelling

a fax in progress on page 37 or Checking and cancelling waiting jobs on page 41).

If the problem continues, ask the telephone company to check your phone line.

If you often get transmission errors due to possible interference on the phone line,

try changing the menu setting of Compatibility to Basic. (See Phone line

interference on page 136.)

Poor fax send quality.

If you connect your machine to PBX or ISDN, set the menu setting of Phone Line

Type to your phone type. (See Setting the Phone Line Type on page 53.)

Try changing your resolution to Fine or S.Fine. Make a copy to check your machine's scanner operation. If the copy quality is not good, clean the scanner.

(See Cleaning the scanner on page 139.)

Vertical black lines when sending.

If the copy you made shows the same problem, clean the scanner. (See Cleaning

the scanner on page 139.)

Handling Incoming Calls

Difficulty

The machine ‘Hears’ a voice as a

CNG Tone.

Suggestions

If Fax Detect is set to on, your machine is more sensitive to sounds. It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones. Deactivate the machine by pressing

Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax Detect on page 47.)

Sending a Fax Call to the machine. If you answered on an external or extension phone, press your Fax Receive Code

(the factory setting is l 5 1). When your machine answers, hang up.

Custom features on a single line.

If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom feature on a single phone line with your machine, it may create a problem sending or receiving faxes.

For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features. If avoiding a slight interruption is crucial to your business, a separate phone line with no custom features is recommended.

126

Troubleshooting and Routine Maintenance

Copying Difficulties

Difficulty

Cannot make a copy.

Suggestions

Make sure that the Copy

on page 88.)

key is illuminated. (See Entering Copy mode

Vertical streaks appear on copies.

If you see vertical streaks on copies, clean the scanner. (See Cleaning the

scanner on page 139.)

Poor copy results when using the

ADF.

Try using the scanner glass. (See Using the scanner glass on page 10.)

Scanning Difficulties

Difficulty

TWAIN/WIA errors appear while scanning.

Poor scanning results when using the ADF.

Suggestions

Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In

PaperPort

®

SE with OCR, click File, Scan and choose the Brother TWAIN/WIA driver.

Try using the scanner glass. (See Using the scanner glass on page 10.)

Software Difficulties

Difficulty

Cannot install software or print.

‘Device Busy’

Suggestions

Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software.

Make sure the machine is not showing an error message on the LCD.

PhotoCapture Center™ Difficulties

Difficulty

Removable Disk does not work properly.

Cannot access Removable Disk from Desktop icon.

Suggestions

1 Have you installed the Windows

®

2000 update? If not, do the following:

1) Unplug the USB cable.

2) Install the Windows ® 2000 update, and see the Quick Setup Guide. After the installation the PC will be automatically restarted.

3) Wait about 1 minute after you restart the PC, and then connect the USB cable.

2 Take out the media card and put it back in again.

3 If you have tried ‘Eject’ from within Windows

®

, take out the media card before you continue.

4 If an error message appears when you try to eject the media card, it means the card is being accessed. Wait a while and then try again.

5 If all of the above do not work, turn off your PC and machine, and then turn them on again. (You will have to unplug the power cord of the machine to turn it off.)

Make sure you have put the media card into the media slot.

127

Network Difficulties

Difficulty

Cannot print over the Network.

The network scanning feature does not work.

The network PC-Fax Receive feature does not work.

Your computer cannot find your machine.

Suggestions

Make sure that your machine is powered on and is online and in Ready mode.

Print a Network Configuration list (see Reports on page 83.) and check the current

Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable. If the connections are good, the machine shows LAN Active for 2 seconds. (If you are using a wireless connection (MFC-845CW only) or are having Network problems, see the

Network User’s Guide on the CD-ROM for more information.)

(For Windows ® users only) A Firewall setting on your PC may be rejecting the necessary network connection. Follow the instructions below to configure the

Firewall. If you are using a personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.

<Windows

®

XP SP2 users>

1 Click the Start button, Control Panel and then Windows Firewall. Make sure that Windows Firewall on the General tab is set to On.

2 Click Advanced tab and Settings button in Network Connection Settings.

3 Click Add button, and in the "Description of service" field, enter any name. In the "Name or IP Address" field enter "localhost". In the internal and external port numbers fields enter "54925" for network scanning. Choose UDP and click OK. Repeat this step adding Port 54926 for network PC-FAX receiving and Port 137 for Windows

®

.

4 Make sure the new settings are added and the box is checked, and then click

OK.

<Windows

®

users>

The firewall setting on you PC may be rejecting the necessary network connection. For detail, see the instruction above.

<Macintosh

®

users>

Re-select your machine in the DeviceSelector application located in Macintosh

HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.

128

Troubleshooting and Routine Maintenance

Error messages

As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below.

You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com.

B

Error Message

BT Call Sign On

(For UK only)

Comm.Error

Connection Fail

Cover is Open

Data Remaining

Disconnected

Document Jam

High Temperature

Cause

BT Call Sign is set to ON. You cannot change the Receive Mode from Manual to another mode.

Poor phone line quality caused a communication error.

You tried to poll a fax machine that is not in Polled Waiting mode.

The scanner cover is not closed completely.

The ink cartridge cover is not completely closed.

Print data is left in the machine's memory.

Print data is left in the machine's memory. The USB cable was unplugged while the computer was sending the data to the machine.

The other person or other person's fax machine stopped the call.

The document was not inserted or fed properly, or the document scanned from the ADF was too long.

The print head is too warm.

Action

Set BT Call Sign to OFF. (See BT Call Sign

(For U.K. only) on page 54.)

Try sending the fax again or try connecting the machine to another telephone line. If the problem continues, call the telephone company and ask them to check your phone line.

Check the other fax machine's polling setup.

Lift the scanner cover and then close it again.

Firmly close the ink cartridge cover until it clicks.

Re-start printing from your computer.

Press Stop/Exit. The machine will cancel the job and clear it from the memory. Try to print again.

Try to send or receive again.

See Using the ADF on page 10.

See Document jam on page 133.

Allow the machine to cool down.

129

Error Message

Ink Empty

Low Temperature

Media Error

Near Empty

No Caller ID

(U.K. and Ireland only)

No Cartridge

No File

No Paper Fed

No Response/Busy

Not Registered

Cause

One or more of the ink cartridges is empty. The machine will stop all print operations. While memory is available, black and white faxes will be stored in the memory. If a sending machine has a colour fax, the machine's ‘ handshake ’ will ask that the fax be sent as black and white. If the sending machine has the ability to convert it, the colour fax will be stored in the memory as a black and white fax.

The print head is too cold.

The media card is either corrupted, improperly formatted, or there is a problem with the media card.

Action

Replace the ink cartridges. (See Replacing

the ink cartridges on page 136.)

Allow the machine to warm up.

Put the card firmly into the slot again to make sure it is in the correct position. If the error remains, check the media drive by putting in another media card that you know is working.

Order a new ink cartridge. One or more of the ink cartridges are running out of ink. If a sending machine has a colour fax, the machine's ‘ handshake ’ will ask that the fax be sent as black and white. If the sending machine has the ability to convert it, the colour fax will be received into memory as a black and white fax.

There is no incoming call history.

You have not received any calls, you have not activated the Caller

ID feature on your machine, or you have not subscribed to the

Caller ID service from your telephone company.

An ink cartridge is not installed properly.

The media card in the media drive does not contain a .JPG file.

The machine is out of paper or paper is not properly loaded in the paper tray.

If you want to use the Caller ID feature call

your telephone company. (See Caller ID

(MFC-660CN and MFC-845CW only) (For

U.K. and Ireland only) on page 52.)

Reinstall the ink cartridge. (See Replacing

the ink cartridges on page 136.)

Put the correct media card into the slot again.

Do one of the following:

„ Refill the paper in the paper tray, and then press Mono Start or

Colour Start.

„ Remove the paper and load it again and then press Mono Start or

Colour Start.

See Printer jam or paper jam on page 134.

The paper is jammed in the machine.

The number you dialled does not answer or is busy.

You tried to access a Speed Dial number that is not programmed.

Verify the number and try again.

Set up the Speed Dial number. (See

Storing Speed-Dial numbers on page 61.)

130

Troubleshooting and Routine Maintenance

Error Message

Out of Memory

Cause

The machine's memory is full.

Action

Fax sending or copy operation in progress

Do one of the following:

„ Press Stop/Exit and wait until the other operations in progress finish and then try again.

„ Clear the data in the memory. To gain extra memory, you can turn off

Advanced Fax Operation. (See Turning

off Advanced Fax Operations on page 76.)

„ Print the faxes that are in the memory.

(See Printing a fax from the memory on page 49.)

Printing operation in progress

Reduce print resolution. (For details, see

Printing for Windows

®

or Printing and

Faxing for Macintosh

®

in the Software

User’s Guide on the CD ROM.)

Paper Jam

Unable to Change XX

Unable to Clean XX

Unable to Init. XX

Unable to Print XX

Unable to Scan XX

Unable to use Phone

XX

Paper is jammed in the machine.

(See Printer jam or paper jam on page 134.)

The machine has a mechanical problem.

— OR —

Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, do one of the following:

A foreign objects such as a clip or ripped paper is in the machine.

„ (MFC-440CN only)

See Transferring your faxes or Fax

Journal report on page 132 before

disconnecting the machine so you will not lose any important messages.

Then, disconnect the machine from the power for several minutes and then reconnect it.

Wrong Paper Size

Wrong USB device

Paper is not the correct size.

A non-PictBridge compatible or broken device has been connected to the PictBridge port.

„ (MFC-660CN and MFC-845CW only)

Disconnect the machine from the power for several minutes, then reconnect it. (The machine can be turned off for up to 24 hours without losing faxes stored in the memory. See

Transferring your faxes or Fax Journal

report on page 132.)

Load the correct size of paper (Letter,

Legal or A4), and then press Mono Start or Colour Start.

Unplug the device from the PictBridge port, then press Power Save to turn the machine off and then on again.

131

Transferring your faxes or Fax

Journal report

B

If the LCD shows any of the following messages, we recommend transferring your faxes to another fax machine or to your PC.

(See Transferring faxes to another fax

machine on page 132 or Transferring faxes to

your PC on page 132.)

„

Unable to Change XX

„

Unable to Clean XX

„

Unable to Init. XX

„

Unable to Print XX

„

Unable to Scan XX

„

Unable to use Phone XX

You can also transfer the Fax Journal report to see if there are any faxes you need to

transfer. (See Transferring Fax Journal report

to another fax machine on page 133.)

Note

If there is an error message on the machine's LCD, after the faxes have been transferred, disconnect the machine from the power source for several minutes, and then reconnect it.

Transferring faxes to another fax machine

If you have not set up your Station ID, you cannot enter fax transfer mode.

B a

Press Stop/Exit to interrupt the error temporarily.

b

Press Menu.

c

Press a or b to choose Service.

Press OK.

d

Press a or b to choose

Data Transfer

.

Press OK.

e

Press a or b to choose

Fax Transfer

.

Press OK.

f

Do one of the following:

„ If the LCD shows No Data, there are no faxes left in the machine's memory.

Press Stop/Exit.

„ Enter the fax number to which faxes will be forwarded. g

Press Mono Start.

Transferring faxes to your PC

You can transfer the faxes from your machine's memory to your PC. a

Press Stop/Exit to interrupt the error temporarily.

b

Make sure you have installed MFL-Pro

Suite on your PC, and then turn on PC

FAX Receiving on the PC. (For details see PC- FAX receiving for Windows

®

in the Software User’s Guide on the

CD-ROM.) c

Make sure you have set PC Fax

Receive on the machine. (See PC Fax

Receive on page 75.)

If faxes are in the machine’s memory when you set up PC Fax Receive the

LCD will ask if you want to transfer the faxes to your PC.

B d

Do one of the following:

„ To transfer all faxes to your PC, press 1.

Press a or b to choose

Backup Print:On

or

Backup Print:Off

and press OK.

„ To exit and leave the faxes in the memory, press 2.

e

Press Stop/Exit.

132

Transferring Fax Journal report to another fax machine

If you have not set up your Station ID, you cannot enter fax transfer mode.

B a

Press Stop/Exit to interrupt the error temporarily.

b

Press Menu.

c

Press a or b to choose Service.

Press OK.

d

Press a or b to choose

Data Transfer

.

Press OK.

e

Press a or b to choose

Report Trans.

.

Press OK.

f

Enter the fax number to which Fax

Journal report will be forwarded.

g

Press Mono Start.

Document jam

Documents can jam if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam.

B

Document is jammed in the top of the

ADF unit

B a

Take out any paper from the ADF that is not jammed.

b

Open the ADF cover.

Troubleshooting and Routine Maintenance c

Pull the jammed document up and to the left.

d

Close the ADF cover.

e

Press Stop/Exit.

Note

To avoid future document jams, close the

ADF cover properly by pushing it gently in the middle.

Document is jammed inside the ADF unit

B a

Take out any paper from the ADF that is not jammed.

b

Lift the document cover.

c

Pull the jammed document out to the left.

d

Close the document cover.

e

Press Stop/Exit.

133

Printer jam or paper jam

Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error.

a

Pull the paper tray (1) out of the machine.

B c

Remove the Jam Clear Cover (1). Pull the jammed paper out of the machine.

1

1 b

Pull out the jammed paper (1).

1

„ If you cannot remove the jammed paper from the front side, or the error message still appears on the LCD after you remove the jammed paper, please go to the next step.

d

Put the Jam Clear Cover back on.

Make sure the cover is set properly.

134

e

Lift the scanner cover (1) from the front of the machine until it locks securely into the open position.

Make sure that there is no jammed paper left inside the machine. Check both ends of the print carriage.

1

Troubleshooting and Routine Maintenance g

Push the paper tray firmly back into the machine. While holding the paper tray in place, pull out the paper support until it clicks and unfold the paper support flap.

Note

If the paper is jammed under the print head, unplug the machine from the power source, then move the print head to take out the paper.

f

Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3).

Dial Tone detection

When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to

Detection

you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers. If you change the setting and start having problems with dialling, you should change back to the factory No Detection setting.

a

Press Menu.

b

Press a or b to choose

Initial Setup

.

Press OK.

c

Press a or b to choose Dial Tone.

Press OK.

d

Press a or b to choose Detection or

No Detection

.

Press OK.

e

Press Stop/Exit.

B

135

Phone line interference

If you are having problems sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations.

a

Press Menu.

b

Press a or b to choose Fax.

Press OK.

c

Press a or b to choose

Miscellaneous

.

Press OK.

d

Press a or b to choose

Compatibility

.

Press OK.

e

Press a or b to choose Normal (or

Basic

).

„

Basic

cuts the modem speed to

9600 bps. Unless interference is a recurring problem on your phone line, you may prefer to use it only when needed.

„

Normal

sets the modem speed at

14400 bps. (factory setting)

Press OK.

f

Press Stop/Exit.

Note

When you change the compatibility to

Basic

, the ECM feature is only available for colour fax sending.

B

Routine maintenance

B

Replacing the ink cartridges

B

Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.

The LCD will tell you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.

Even though the machine tells you that an ink cartridge is empty, there will be a small amount of ink left in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly.

a

Open the ink cartridge cover.

If one or more ink cartridges are empty, for example Black, the LCD shows

Ink Empty and Black.

b

Pull the lock release lever down and take out the ink cartridge for the colour shown on the LCD.

136

Troubleshooting and Routine Maintenance

Note

If the protective yellow caps come off when you open the bag, the cartridge will not be damaged.

e

Each colour has its own correct position.

Insert the ink cartridge in the direction of the arrow on the label.

c

Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge.

d

Remove the protective yellow cap (1).

1

M brother

XXXX f

Lift the lock release lever and push it until it clicks, and then close the ink cartridge cover.

Improper Setup

DO NOT touch the area shown in the illustration below.

g

If you replaced an ink cartridge, the LCD may ask you to verify that it was a brand new one. (For example,

Did You Change Black

) For each new cartridge you installed, press

1 (Yes) to automatically reset the ink dot counter for that colour. If the ink cartridge you installed is not a brand new one, be sure to press 2 (No).

If you wait until the LCD shows Near

Empty

and Ink Empty, the machine will automatically reset the ink dot counter.

137

Note

If the LCD shows No Cartridge after you install the ink cartridges, check that the ink cartridges are installed properly.

WARNING

If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned.

CAUTION

DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

DO NOT touch the cartridge insertion slots.

If you do so, the ink may stain your skin.

If ink stains your skin or clothing, wash with soap or detergent at once.

If you mix the colours by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation.

Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.

Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother Branded ink cartridges.

Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine, any repairs required as a result may not be covered by the warranty.

Cleaning the outside of the machine

B

CAUTION

Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine.

DO NOT use cleaning materials that contain ammonia.

DO NOT use isopropyl alcohol to remove dirt from the control panel. It may crack the panel.

138

Clean the outside of the machine as follows: a

Pull the paper tray (1) completely out of the machine.

B

1

Troubleshooting and Routine Maintenance

Cleaning the scanner

a

Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with isopropyl alcohol on a soft lint-free cloth.

1

B

3 b

Wipe the outside of the machine with a soft cloth to remove dust.

c

Lift the output paper tray cover and remove anything that is stuck inside the paper tray.

d

Wipe the paper tray with a soft cloth to remove dust.

2 b

In the ADF unit, clean the white bar (1) and the glass strip (2) under it with isopropyl alcohol on a lint-free cloth.

1

2 e

Put the paper tray firmly back in the machine.

139

Cleaning the machine printer platen

B

WARNING

Be sure to unplug the machine from the electrical socket before cleaning the printer platen (1).

a

Clean the machine printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry, lint-free cloth.

Cleaning the Paper Pick-up

Roller

B a

Pull the paper tray completely out of the machine.

b

Unplug the machine from the electrical socket and remove the Jam Clear

Cover (1).

1

1 c

Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab.

1 d

Put the Jam Clear Cover back on.

Make sure the cover is set properly.

e

Slowly push the paper tray completely back into the machine.

f

Re-connect the power cord.

140

Cleaning the print head

To ensure good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed.

Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only, three colours at a time (Cyan/Yellow/Magenta), or all four colours at once.

Cleaning the print head consumes ink.

Cleaning too often uses ink unnecessarily.

B

CAUTION

DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

a

Do one of the following:

„ (MFC-440CN and MFC-660CN)

Press Ink Management and go to

step c

„ (MFC-845CW)

Press Menu.

b

(MFC-845CW)

Press a or b to choose

Ink Management

.

Press OK.

c

Press a or b to choose Cleaning.

Press OK.

d

Press a or b to choose Black, Color or All.

Press OK.

The machine cleans the print head.

When cleaning is finished, the machine will go back to standby mode automatically.

Note

If you clean the print head at least five times and the print has not improved, call your Brother dealer.

Troubleshooting and Routine Maintenance

Checking the print quality

If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the

Print Quality Check Sheet and looking at the nozzle check pattern.

a

Do one of the following:

„ (MFC-440CN and MFC-660CN)

Press Ink Management and go to

step c

„ (MFC-845CW)

Press Menu.

b

(MFC-845CW)

Press a or b to choose

Ink Management

.

Press OK.

c

Press a or b to choose Test Print.

Press OK.

d

Press a or b to choose

Print Quality

.

Press OK.

e

Press Colour Start.

The machine begins printing the Print

Quality Check Sheet.

f

Check the quality of the four colour blocks on the sheet.

g

The LCD asks you if the print quality is

OK.

Do one of the following:

„ If all lines are clear and visible, press

1 (Yes) to finish the Print Quality check.

„ If you can see missing short lines as shown below, press 2 to choose No.

OK Poor

B

141

h

The LCD asks you if the print quality is

OK for black and three colours.

Press 1 (Yes) or 2 (No).

i

The LCD asks you if you want to start cleaning.

Press 1 (Yes).

The machine starts cleaning the print head.

j

After cleaning is finished, press

Colour Start.

The machine starts printing the Print

Quality Check Sheet again and then

returns to step f.

k

Press Stop/Exit.

If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged colour.

After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer.

CAUTION

DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

Note

i

When a print head nozzle is clogged, the printed sample looks like this.

142

After the print head nozzle is cleaned, the horizontal lines are gone.

Checking the printing alignment

You may need to adjust the printing alignment after transporting the machine if your printed text becomes blurred or images become faded.

a

Do one of the following:

„ (MFC-440CN and MFC-660CN)

Press Ink Management and go to

step c

„ (MFC-845CW)

Press Menu.

b

(MFC-845CW)

Press a or b to choose

Ink Management

.

Press OK.

c

Press a or b to choose Test Print.

Press OK.

d

Press a or b to choose Alignment.

Press OK.

e

Press Mono Start or Colour Start.

The machine starts printing the

Alignment Check Sheet.

f

Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0. g

Do one of the following:

„ If the number 5 sample of both the

600 dpi and 1200 dpi are the best matches, press 1 (Yes) to finish the

Alignment Check.

„ If another test print number is a better match for either 600 dpi or

1200 dpi, press 2 (No) to choose it.

h

For 600 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).

i

For 1200 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).

j

Press Stop/Exit.

B

Checking the ink volume

Although an ink volume icon appears on the

LCD, you can use the Menu, a or b keys to see a large graph showing the ink that is left in each cartridge.

a

Do one of the following:

„ (MFC-440CN and MFC-660CN)

Press Ink Management and go to

step c

„ (MFC-845CW)

Press Menu.

b

(MFC-845CW)

Press a or b to choose

Ink Management

.

Press OK.

c

Press a or b to choose Ink Volume.

Press OK.

The LCD shows the ink volume.

d

Press Stop/Exit.

Note

You can check the ink volume from your computer. (See Printing for Windows

®

or

Printing and Faxing for Macintosh

®

in the

Software User’s Guide on the CD-ROM.)

B

Troubleshooting and Routine Maintenance

Uninstalling or installing the handset and handset cradle

(MFC-660CN only)

B

If you do not use the handset and the handset cradle, you can remove them.

Uninstalling the handset and handset cradle

B a

Unplug the curled handset cord from the machine.

b

Pull the tab (1) outwards and hold it in position as you push the cradle to the back of the machine.

1 c

Attach the side cover.

143

Installing the handset and handset cradle

a

Remove the side cover.

B

Note

If you cannot open the cover with your hand, use a coin to open.

b

Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place.

c

Connect the curled handset cord to the machine.

Machine Information

Checking the serial number

You can see the machine’s serial number on the LCD.

a

Press Menu.

b

Press a or b to choose

Machine Info.

.

Press OK.

c

Press a or b to choose Serial No..

Press OK.

d

Press Stop/Exit.

B

B

Packing and shipping the machine

B

When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty.

CAUTION

It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head.

a

Open the ink cartridge cover.

b

Pull the lock release levers down and take out all the ink cartridges. (See

Replacing the ink cartridges on page 136.)

144

c

Install the yellow protective part, lift each lock release lever and push it until it clicks and then close the ink cartridge cover.

Troubleshooting and Routine Maintenance g

Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3).

CAUTION

If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.

d

Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine.

e

Unplug the power cord from the electrical socket and from the machine.

f

Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position. Then unplug the interface cable from the machine, if it is connected.

h

If your machine has a handset, remove it and the handset curled cord.

i

(MFC-845CW) Rotate the machine’s antenna to the down position.

145

j

Wrap the machine in the bag and put it in the original carton with the original packing material.

k

Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton.

MFC-440CN

146

MFC-660CN

Troubleshooting and Routine Maintenance

MFC-845CW l

Close the carton and tape it shut.

147

C

Menu and Features

On-screen programming

Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

C

Memory storage

Even if there is a power failure, you will not lose the settings you have chosen using the

Menu key because they are stored permanently. Also, you will not lose your settings in the PhotoCapture, Fax and Copy mode key menus if you have chosen

Set New Default

. You may have to reset the date and time.

Note

During a power failure the MFC-660CN and MFC-845CW will retain messages that are in the memory for up to 24 hours.

C

Menu keys

Access the main menu.

Access its menu of temporary settings.

a b d c

Scroll through the current menu level.

Go back to the previous menu level.

Go to the next menu level.

„ Go to the next menu level.

„ Accept an option.

„ Cancel the current operation.

„ Go back to the previous menu level.

„ Stop the current operation.

C

C

148

Menu and Features

Menu table

The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk.

C

Menu ( )

C

Level1

General Setup

Level2

Mode Timer

Paper Type

Paper Size

Volume

Auto Daylight

Level3

—

—

—

Ring

Beeper

Speaker

—

Med

High

Off

Low

Med

*

High

On

*

Off

Low

Med

*

High

Off

Low

*

Options

Off

0 Sec

30 Secs

1 Min

2 Mins

*

5 Mins

Plain

Paper*

Inkjet Paper

Brother Photo

Descriptions

Sets the time to return to

Fax mode.

Sets the type of paper in the paper tray.

Other Photo

Transparency

Letter

Legal

A4

*

A5

10x15cm

Off

Sets the size of the paper in the paper tray.

Adjusts the ring volume.

Adjusts the volume level of the beeper.

Adjusts the speaker volume.

Changes for Daylight

Savings Time automatically.

Page

24

24

25

25

26

26

27

The factory settings are shown in Bold with an asterisk.

149

Level1

General Setup

(Continued)

Level2

LCD Settings

Level3

P.Save Setting

—

LCD Contrast

Options

Fax Receive:On

Light

Med

*

*

Fax Receive:Off

Descriptions

Customizes the

Power Save key not to receive faxes in power save mode.

Adjusts the contrast of the

LCD.

Page

22

27

Backlight

Dark

Light

*

Med

Dark

You can adjust the brightness of the LCD backlight.

28

Dim Timer Off

10 Secs

You can set how long the

LCD backlight stays on for after the last key press.

28

Off Timer

20 Secs

30 Secs

*

Off

*

1 Min

2 Mins

You can set how long the

LCD stays on for after the last key press.

28

Ink

Management

(MFC-845CW only)

Echo Control

Test Print

Cleaning

Ink Volume

Wallpaper

—

—

—

—

3 Mins

5 Mins

10 Mins

30 Mins

— level1 level2 level3 level4

Print Quality

Alignment

Black

Color

All

—

You can choose the wallpaper of the LCD.

Adjusts the Echo Control level.

Checks the print quality and the alignment.

Checks the print head.

Checks the available ink volume.

The factory settings are shown in Bold with an asterisk.

29

See

DECT™

Handset

User’s

Guide

141

141

143

150

Level1

Fax

Menu and Features

Level2 Level3

Setup Receive Ring Delay

(MFC-440CN only)

Ring Delay

(MFC

-

660CN and

MFC-845CW only)

Options

0

(Excluding

Ireland)

1

2

*

3

4

5

(UK only)

6

(UK only)

7

(UK only)

8

(UK only)

Ring Delay

0

(Excluding

Ireland)

1

2

*

3

4

5

(UK only)

6

(UK only)

7

(UK only)

8

(UK only)

Toll Saver

On

Off

*

Descriptions

Sets the number of rings before the machine answers in Fax Only or

Fax/Tel mode.

Sets the number of rings before the machine answers in Fax Only or

Fax/Tel mode.

Page

46

46

Cost saving feature: the machine rings 2 times if there are messages and 4 times if there are no messages, so you can hang up and not pay for the call.

Sets the pseudo/doublering time in Fax/Tel mode.

70

47

F/T Ring

Time

20 Sec

30 Sec

*

40 Sec

Fax Detect

70 Sec

On

*

Semi

(MFC

-

660CN and

MFC-845CW only)

Receives fax messages without pressing the

Mono Start or

Colour Start key.

Off

The factory settings are shown in Bold with an asterisk.

47

151

Level1

Fax

(Continued)

Level2

Setup Receive

(Continued)

Level3 Options

Remote Codes On

*

(l51, #51)

Off

Descriptions

Allows you to answer all calls at an extension or external phone and use codes to turn the machine on or off. You can personalize these codes.

Cuts the size of incoming faxes.

Page

58

48

Set Quick-Dial

Report Setting

Auto

Reduction

Memory

Receive

Speed-Dial

Setup Groups

XMIT Report

Journal

Period

On

*

Off

On

*

Off

—

—

On

On+Image

Off

*

Off+Image

Off

Every 50 Faxes

*

Automatically stores any incoming faxes in its memory if it runs out of paper.

Stores Speed-Dial numbers, so you can dial by pressing only a few keys (and Start).

Sets up a Group number for Broadcasting.

Initial setup for

Transmission Verification

Report and Fax Journal

Report.

49

61

64

82

82

Every 6 Hours

Every 12 Hours

Every 24 Hours

Every 2 Days

Advanced Fax

Operation

Every 7 Days

Forward/Store Off

*

Fax Forward

Fax Storage

Fax Preview

(MFC

-

660CN and

MFC-845CW only)

PC Fax Receive

Sets the machine to forward fax messages or to store incoming faxes in the memory (so you can retrieve them while you are away from your machine), to preview faxes or send faxes to your PC.

72

Set your own code for

Remote Retrieval.

77

Remote

Access

Access Code:

---l

—

Print

Document

The factory settings are shown in Bold with an asterisk.

Prints incoming faxes stored in the memory.

49

152

Menu and Features

Level1

Fax

(Continued)

Level2 Level3

Remaining Jobs

—

Options

—

Setup TAD

(MFC

-

660CN and

MFC-845CW only)

OGM TAD Message

F/T Message

ICM Max.Time

30 Sec

*

60 Sec

ICM

Rec.Monitr

120 Sec

180 Sec

On

*

Off

Descriptions

Check which jobs are in the memory and lets you cancel chosen jobs.

Play/Record or erase the outgoing message.

Page

41

67

Choose the maximum length of incoming messages.

70

Miscellaneous TX Lock

(MFC-440CN only)

—

Mem Security

(MFC 660CN and

MFC-845CW only)

—

Compatibility Normal

*

Basic

BT Call Sign

(U.K. only)

Caller ID

(MFC-660CN and

MFC-845CW only)

(U.K. and

Ireland only)

BOOT Method

On

Off

*

On

*

Off

Display ID

Print Report

Auto

*

Static

LAN

(MFC-440CN and

MFC-660CN only)

TCP/IP

RARP

BOOTP

IP Address

DHCP

[000-255].

[000-255].

[000-255].

[000-255]

The factory settings are shown in Bold with an asterisk.

Allows you to turn the speaker volume for voice messages as they come in

On or Off.

Prohibits most operations other than receiving faxes.

71

30

Prohibits most functions except receiving faxes into memory.

31

Adjusts the Equalization for transmission problems.

Uses with BT Call Sign.

136

54

View or print a list of the last 30 Caller IDs stored in the memory.

52

Chooses the BOOT method that best suits your needs.

Enter the IP address.

See

Network

User's

Guide on the CD-

ROM

153

Level1

LAN

(MFC-440CN and

MFC-660CN only)

(Continued)

Level2

TCP/IP

(Continued)

LAN

(MFC-845CW only)

Level3

Subnet Mask

Options

[000-255].

[000-255].

[000-255].

[000-255]

Descriptions

Enter the Subnet mask.

Setup Misc.

Factory Reset

Gateway

Node Name

WINS Config

WINS Server

DNS Server

APIPA

Ethernet

—

[000-255].

[000-255].

[000-255].

[000-255]

BRN_XXXXXX

Auto

*

Enter the Gateway address.

Enter the Node name.

Chooses the WINS configuration mode.

Static

(Primary)

000.000.000.000

Auto

*

100B-FD

Specifies the IP address of the primary or secondary server.

(Secondary)

000.000.000.000

(Primary)

000.000.000.000

(Secondary)

000.000.000.000

On

*

Off

Specifies the IP address of the primary or secondary server.

Automatically allocates the IP address from the link-local address range.

Chooses the Ethernet link mode.

100B-HD

10B-FD

10B-HD

Yes

No

Restores all network settings to the factory default.

Chooses the BOOT method that best suits your needs.

TCP/IP(Wired) BOOT Method Auto

*

Static

RARP

BOOTP

IP Address

DHCP

[000-255].

[000-255].

[000-255].

[000-255]

The factory settings are shown in Bold with an asterisk.

Enter the IP address.

Page

See

Network

User's

Guide on the CD-

ROM

See

Network

User's

Guide on the CD-

ROM

154

Menu and Features

Level1

LAN

(MFC-845CW only)

(Continued)

Level2

TCP/IP(Wired)

(Continued)

Level3

Subnet Mask

Options

[000-255].

[000-255].

[000-255].

[000-255]

Descriptions

Enter the Subnet mask.

TCP/IP(WLAN)

Gateway

Node Name

WINS Config

WINS Server

DNS Server

APIPA

BOOT Method

BOOTP

IP Address

Subnet Mask

Gateway

DHCP

[000-255].

[000-255].

[000-255].

[000-255]

[000-255].

[000-255].

[000-255].

[000-255]

[000-255].

[000-255].

[000-255].

[000-255]

The factory settings are shown in Bold with an asterisk.

[000-255].

[000-255].

[000-255].

[000-255]

BRN_XXXXXX

Auto

*

Enter the Gateway address.

Enter the Node name.

Chooses the WINS configuration mode.

Static

(Primary)

000.000.000.000

Auto

*

Static

Specifies the IP address of the primary or secondary server.

(Secondary)

000.000.000.000

(Primary)

000.000.000.000

(Secondary)

000.000.000.000

On

*

Off

Specifies the IP address of the primary or secondary server.

Automatically allocates the IP address from the link-local address range.

Chooses the BOOT method that best suits your needs.

RARP

Enter the IP address.

Enter the Subnet mask.

Enter the Gateway address.

Page

See

Network

User's

Guide on the CD-

ROM

155

Level1

LAN

(MFC-845CW only)

(Continued)

Level2

TCP/IP(WLAN)

(Continued)

Level3

Node Name

Options

BRW_XXXXXX

Descriptions

Enter the Node name.

Setup WLAN

WLAN Status

Setup Misc.

Network I/F

Factory Reset

WINS Config Auto

* Chooses the WINS configuration mode.

WINS Server

Static

(Primary)

000.000.000.000

Auto

*

100B-FD

Specifies the IP address of the primary or secondary server.

DNS Server

APIPA

Setup Wizard

SecureEasySetup

Status

Signal

SSID

Comm. Mode

Wired LAN

(Secondary)

000.000.000.000

(Primary)

000.000.000.000

(Secondary)

000.000.000.000

On

*

Off

—

—

—

—

—

—

Specifies the IP address of the primary or secondary server.

Automatically allocates the IP address from the link-local address range.

You can configure your print server.

You can configure the wireless network easily.

You can see the current wireless network status.

You can see the current wireless network signal strength.

You can see the current

SSID.

You can see the current

Communication Mode.

Chooses the Ethernet link mode.

100B-HD

10B-FD

—

—

10B-HD

Wired LAN

*

WLAN

Yes

No

You can choose the network connection type.

Restores all wired and wireless network settings to the factory default.

The factory settings are shown in Bold with an asterisk.

Page

See

Network

User's

Guide on the CD-

ROM

156

Menu and Features

Level1

Print Reports

Level2

XMIT Verify

Help List

Machine Info.

Quick-Dial

Fax Journal

Serial No.

—

—

User Settings

—

Network

Config

—

—

Level3

—

—

Options

—

—

—

—

—

—

Descriptions

Prints these lists and reports.

Page

83

Initial Setup Receive Mode

Date/Time

Station ID

—

—

—

—

Fax Only

*

Fax/Tel

External TAD

(MFC-440CN only)

Manual

—

Fax:

Name:

Tone/Pulse

Phone Line Set

Dial Tone

Register

Handset

(MFC-845CW only)

—

—

—

—

Tone

*

Pulse

Normal

*

PBX

ISDN

Detection

No Detection

*

Register

Terminate

The factory settings are shown in Bold with an asterisk.

Lets you check the serial number of your machine.

Choose the receive mode that best suits your needs.

144

44

Puts the date and time on the LCD and in headings of faxes you send.

See

Quick

Setup

Guide

Set your name and fax number to appear on each page you fax.

Choose the dialling mode.

Choose the phone line type.

Turns Dial Tone Detection on or off.

Sets the machine to register the cordless handset.

53

135

See

DECT™

Handset

User’s

Guide

157

Fax ( )

Level1 Level2

Fax Resolution

—

Contrast

Speed-Dial

—

—

Level3

—

—

—

Options

Standard

*

Fine

S.Fine

Photo

Auto

*

Light

Descriptions

Sets the resolution for outgoing faxes.

Changes the lightness or darkness of faxes you send.

Page

39

39

Dark

Alphabetical

Order

You can dial by pressing only a few keys (and Start).

59

Numerical

Order

— You can choose a number from the Outgoing Call history and then make a phone call to it, send a fax to it, add it to Speed-Dial, or delete it.

60

Outgoing Call Make a Phone

Call

(MFC

-

660CN and

MFC-845CW only)

—

Send a fax

Add to Speed-

Dial

Caller ID hist.

(MFC-660CN and

MFC-845CW ony)

(U.K. and Ireland only)

Broadcasting

Delete

Make a Phone

Call

Send a fax

Add to Speed-

Dial

Delete

Add Number

—

—

Complete

Delayed Fax

— —

— You can choose a number from the Caller ID history and then make a phone call to it, send a fax to it, add it to

Speed-Dial, or delete it.

61

Batch TX

— —

—

On

Off

On

Off

*

*

Real Time TX

Polled TX

— —

On

Off

*

Standard

— —

Secure

Off

*

The factory settings are shown in Bold with an asterisk.

You can send the same fax message to more than one fax number.

Sets the time of day in

24-hour format that the delayed faxes will be sent.

Combines delayed faxes to the same fax number at the same time of day into one transmission.

You can send a fax without using the memory.

38

41

41

40

Sets up the document on your machine to be retrieved by another fax machine.

86

158

C

Menu and Features

Level1

Polling RX

Overseas Mode

Scan Size

Level2

—

—

—

Level3

—

—

—

Options

Standard

Secure

Timer

Off

*

On

Off

*

A4

*

Letter

Set New Default

— —

Yes

No

Factory Reset

— —

Yes

No

The factory settings are shown in Bold with an asterisk.

Descriptions

Sets up your machine to poll another fax machine.

Page

84

If you are having difficulty sending faxes overseas, set this to On.

Adjust the scan area of the scanner glass to the size of the document.

You can save your fax settings.

41

37

42

You can restore all the settings to factory settings.

42

Scan ( )

Level1

Scan to E-mail

Scan to Image

Scan to OCR

Scan to File

Option1

—

—

—

—

Option2

—

—

—

—

Option3

—

—

—

—

Scan to Card

(when a card is inserted)

150 dpi Color

300 dpi Color

*

PDF

*/JPEG

PDF

*/JPEG

(File Name)

XXXXXXXX

600 dpi Color PDF

*/JPEG

TIFF

*/PDF

200x100 dpi B/W

200 dpi B/W TIFF

*/PDF

The factory settings are shown in Bold with an asterisk.

Descriptions

You can scan a monochrome or a colour document into your E-mail application.

You can scan a colour picture into your graphics application.

You can have your text document converted to an editable text file.

You can scan a monochrome or a colour document into your computer.

You can choose the scan resolution, file format and enter a file name for your document.

Page

See

Software

User's

Guide on the CD-

ROM

105

C

159

Copy ( )

Level1

Quality

Enlarge/Reduce

Paper Type

Paper Size

Brightness

Contrast

Level2

—

—

—

—

—

Level3

—

—

—

—

—

Options

Fast

Normal

*

Best

50%

69% A4 iA5

78% LGL iLTR

83% LGL iA4

93% A4 iLTR

97% LTR iA4

100%

*

104% EXE iLTR

142% A5 iA4

186% 10x15cm iLTR

198% 10x15cm iA4

200%

Custom(25-400%)

Plain

Paper*

Inkjet Paper

Brother Photo

Descriptions

Choose the Copy resolution for your type of document.

Page

89

You can choose the enlargement or reduction ratio for your type of document.

89

Choose the paper type that matches the paper in the tray.

92

Other Photo

Transparency

Letter

Legal

A4

*

A5

10x15cm

Light

+2

+1

Choose the paper size that matches the paper in the tray.

Adjusts the brightness of copies.

92

91

— —

-1

-2

Dark

+2

+1

-1

-2

The factory settings are shown in Bold with an asterisk.

Adjusts the contrast of copies.

91

C

160

Menu and Features

Level1

Color Adjust

Level2

Red

Green

Level3

—

—

-1

-2

+2

+1

Options

+2

+1

Descriptions

Adjusts the amount of Red in copies.

Adjusts the amount of

Green in copies.

Page

92

Blue

—

-1

-2

+2

+1

Adjusts the amount of Blue in copies.

Stack/Sort

Page Layout

—

—

—

—

-1

-2

Stack

*

Sort

Off(1 in 1)

*

2 in 1 (P)

2 in 1 (L)

You can choose to stack or sort multiple copies.

You can make N in 1 or

Poster copies.

4 in 1 (P)

4 in 1 (L)

Set New

Default

— —

Poster(3 x 3)

Yes

Factory Reset

— —

No

Yes

No

The factory settings are shown in Bold with an asterisk.

You can save your copy settings.

You can restore all the settings to factory settings.

91

90

93

93

161

PhotoCapture ( )

Level1 Level2

View Photo(s)

—

Print Index

—

Print All Photos

—

Print Photos

—

Level3

—

—

—

—

Options

See the print settings table below.

6 Images/Line

Fast

5 Images/Line

Photo

See the print settings table below.

See the print settings table below.

Descriptions

You can preview your photos on the LCD.

You can print a thumbnail page.

You can print all photos in your media card.

You can print an individual image.

Page

98

99

99

99

Print Settings

Option1 Option2

Print Quality Normal

Photo

*

Paper Type Plain Paper

Paper Size

Option3

—

—

Inkjet Paper

Brother Photo

Other Photo

*

Letter

10x15cm

*

13x18cm

(When A4 or

Letter is chosen)

10x8cm

A4

13x9cm

15x10cm

Brightness

18x13cm

20x15cm

Max. Size

*

—

Light

+2

+1

Option4

—

—

—

—

Contrast

-1

-2

Dark

+2

+1

— —

-1

-2

The factory settings are shown in Bold with an asterisk.

Descriptions

Choose the print quality.

Choose the paper type.

Choose the paper and print size.

102

Adjusts the brightness.

Adjusts the contrast.

Page

102

102

102

102

C

162

Menu and Features

Option1 Option2

Color Enhance On

Off

*

Option3

White Balance

Option4

+2

+1

Sharpness

-1

-2

+2

+1

Color Density

-1

-2

+2

+1

—

-1

-2

—

Descriptions

Adjusts the hue of the white areas.

Enhances the detail of the image.

Adjusts the total amount of colour in the image.

Page

103

Cropping On

*

Off

Borderless On

* — —

Off

Yes Set New

Default

No

Factory Reset Yes

— —

— —

No

The factory settings are shown in Bold with an asterisk.

Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.

Expands the printable area to fit the edges of the paper.

103

104

104

You can save your print settings.

You can restore all the settings to factory settings.

104

163

Entering Text

When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pads have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.

By pressing the correct dial pads repeatedly, you can access the character you want.

C

6

7

4

5

Press

Key

2

3

8

9

M

P

G

J one time

A

D

T

W

N

Q

H

K two times

B

E

U

X three times

C

F

O

R

I

L

V

Y

6

S

4

5 four times

2

3

8

Z

Putting spaces

To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters.

C

Making corrections

If you entered an incorrect letter and want to change it, press d to move the cursor under the incorrect character. Then press

Clear/Back. Re-enter the correct character.

You can also back up and insert letters.

C

Repeating letters

If you need to enter a letter that is on the same key as the letter before, press c to move the cursor to the right before you press the key again.

C

Special characters and symbols

Press l, # or 0, repeatedly until you see the special character or symbol you want.

C

Press l for

Press # for

Press 0 for

(space) ! " # $ % & ' ( ) l

+ , - . / m

: ; < = > ? @ [ ] ^ _

Ä Ë Ö Ü À Ç È É 0

164

D

Specifications

General

Memory Capacity

ADF (automatic document feeder)

32 MB

Up to 10 pages

Temperature: 20 ° C - 30° C (68° F - 86° F)

Humidity: 50% - 70%

Paper: [80 g/m

2

(20 lb)] A4 or Letter size

Paper Tray

Printer Type

100 Sheets [80 g/m

2

(20 lb)]

Ink Jet

Print Method Mono:

Colour:

Piezo with 94 × 1 nozzles

Piezo with 94 × 3 nozzles

LCD (liquid crystal display) (MFC-440CN)

50.8 mm (2.0 in) Colour LCD

(MFC-660CN, MFC-845CW)

63.5 mm (2.5 in.) Colour LCD

Power Source

Power Consumption

AC 220 to 240 V 50/60Hz

(MFC-440CN)

Power Save Mode: Average 5 W

Standby:

Operating:

(MFC-660CN)

Power Save Mode:

Standby:

Average 8 W

Average 33 W

Average 7 W

Average 9 W

Average 37 W Operating:

(MFC-845CW)

Power Save Mode:

Standby:

Operating:

Average 8.5 W

Average 11 W

Average 38 W

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165

Dimension (MFC-440CN, MFC-845CW)

370 mm

(14.6 in.)

180 mm

(7.1 in.)

398 mm

(15.7 in.)

351 mm

(13.8 in.)

443 mm

(17.4 in.)

(MFC-660CN)

370 mm

(14.6 in.)

180 mm

(7.1 in.)

Weight

Noise

Temperature

Humidity

1

This depends on printing conditions.

MFC-440CN

MFC-660CN

MFC-845CW

Operating:

Operating:

Best Print

Quality:

Operating:

Best Print

Quality:

398 mm

(15.7 in.)

468 mm

(18.4 in.)

8.2 kg (18.1 lb)

8.5 kg (18.7 lb)

8.4 kg (18.5 lb)

50 dB or less

1

10 to 35 ° C (50° F to 95° F)

351 mm

(13.8 in.)

443 mm

(17.4 in.)

20 to 33 ° C (68° F to 91° F)

20 to 80% (without condensation)

20 to 80% (without condensation)

D

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166

Specifications

Print media

Paper Input

Paper Output

Paper Tray

„ Paper type:

Plain paper, inkjet paper (coated paper), glossy paper transparencies

1 2

and envelopes

2

,

„ Paper size:

Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes

(commercial No.10, DL, C5, Monarch, JE4), Photo 2L,

Index card and Post card

3

Width: 89 mm (3.5 in.) - 216 mm (8.5 in.)

Height: 127 mm (5.0 in.) - 356 mm (14.0 in.)

For more details, see Paper weight, thickness and

capacity on page 15.

„ Maximum paper tray capacity: Approx. 100 sheets of

80 g/m

2

(20 lb) plain paper

Photo Paper Tray

„ Paper type:

Plain paper, inkjet paper (coated paper) and glossy paper

2

„ Paper size:

Photo 10 ×15 cm and Photo L

Width: 89 mm (3.5 in.) - 101.6 mm (4.0 in.)

Height: 127 mm (5.0 in.) - 152.4 mm (6.0 in.)

„ Maximum paper tray capacity: Approx. 20 sheets

Up to 50 sheets of 80 g/m

2

(20 lb) plain paper (Face up print delivery to the output paper tray)

2

1

2

3

Use only transparencies recommended for inkjet printing.

For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging.

See Paper type and size for each operation on page 14.

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167

Fax

Compatibility

Coding System

Modem Speed

Document Size

Scanning Width

Printing Width

Grayscale

Polling Types

Contrast Control

Resolution

Speed-Dial

Broadcasting

Automatic Redial

ITU-T Group 3

MH/MR/MMR/JPEG

Automatic Fallback

14400 bps

ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)

ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)

Scanner Glass Width: Max. 215.9 mm (8.5 in.)

Scanner Glass Height: Max. 297 mm (11.7 in.)

208 mm (8.2 in.)

204 mm (8.03 in.)

256 levels

Standard, Secure, Timer Sequential: (Monochrome only)

Automatic/Light/Dark

(manual setting)

„ Horizontal 8 dot/mm (203 dot/in.)

„ Vertical

Standard

3.85 line/mm (98 line/in.) (Mono)

7.7 line/mm (196 line/in.) (Colour)

Fine

7.7 line/mm (196 line/in.) (Mono/Colour)

Photo

7.7 line/mm (196 line/in.) (Mono)

Superfine

15.4 line/mm (392 line/in.) (Mono)

MFC-440CN,

MFC-660CN

80 stations × 2 numbers

MFC-845CW

MFC-440CN,

MFC-660CN

100 stations × 2 numbers

210 stations

MFC-845CW 250 stations

3 times at 5 minute intervals

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168

Specifications

1

2

Auto Answer

Communication Source

Memory Transmission

Out of Paper Reception

0, 1, 2, 3, 4, 5, 6, 7 or 8 rings

(1, 2, 3 or 4 rings - Ireland only)

Public switched telephone network.

Up to 480

1

/400

2

pages

Up to 480

1

/400

2

pages

‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).

Specifications and printed materials are subject to change without prior notice.

‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.

Digital TAD

(MFC-660CN and MFC-845CW only)

D

TAD

ICM Recording Time

Toll Saver

Recording Conversation

(MFC-660CN only)

OGM

Recording OGM Time

Yes

Max. 29 minutes / Max. 99 messages

(Max.180 secs / 1 message)

Yes

Yes

Yes

20 secs

169

Digital Cordless Handset (MFC-845CW only)

Cordless handset (BCL-D20)

Frequency

Standard

Multi Handset Capability

Dimensions

1.9 GHz

DECT™

Up to 4 handsets

154 mm

(6.06 in.)

D

D

31.6 mm

(1.24 in.)

49.6 mm

(1.95 in.)

Weight (including battery) 149 g (5.26 oz)

LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)

Charge Indicator

Full Charge Time

Yes (LED)

12 hours

While in Use (TALK) 10 hours

While Not in Use (Standby) 200 hours

Battery

Type

Rating

BCL-BT20

Ni-MH 3.6 V 730 mAh

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170

Specifications

Battery cradle

Dimensions

67 mm

(2.64 in.)

Weight

Power Consumption

(during charge)

AC adapter

Type

Input

Output

85 mm (3.35 in.)

71.6 g (2.53 oz)

Charging: Average 2 W

BCL-ADB (For U.K.)

BCL-ADC (For others)

AC 220 to 240 V 50/60 Hz

DC 11.0 V

69 mm (2.72 in.)

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171

Copy

1

Colour/Monochrome

Document Size

Copy Speed

Multiple Copies

Enlarge/Reduce

Resolution

MFC-440CN

MFC-660CN,

MFC-845CW

Yes/Yes

ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)

ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)

Scanner Glass Width: Max. 215.9 mm (8.5 in.)

Scanner Glass Height: Max. 297 mm (11.7 in.)

Copy Width: Max. 210 mm (8.26 in.)

Monochrome: Up to 18 pages/minute (A4 paper)

1

Colour: Up to 16 pages/minute (A4 paper)

1

Monochrome: Up to 20 pages/minute (A4 paper)

1

Colour: Up to 18 pages/minute (A4 paper)

1

Stacks/Sorts up to 99 pages

25% to 400% (in increments of 1%)

(Monochrome)

„ Scans up to 600 ×1200 dpi

„ Prints up to 1200 ×1200 dpi

(Colour)

„ Scans up to 600 ×1200 dpi

„ Prints up to 600 ×1200 dpi

Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.

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172

Specifications

PhotoCapture Center™

Available Media

CompactFlash

®

(Type I only)

(Microdrive™ is not compatible)

(Compact I/O cards such as Compact LAN card and

Compact Modem card are not supported.)

Memory Stick

®

Memory Stick Pro™

(Not available for music data with MagicGate™)

MultiMediaCard™

Secure Digital™ xD-Picture Card™

1

File Extension

(Media Format)

(Image Format)

Number of Files

Folder

Borderless

DPOF, EXIF, DCF

Photo Print: JPEG

2

Scan to Card: JPEG, PDF (Colour)

TIFF, PDF (Black)

Up to 999 files in the memory card

File must be in the 3rd folder level of the Media Card.

Letter, A4, Photo Card

3

2

3

1 xD-Picture Card™ Conventional Card from 16MB to 512MB xD-Picture Card™ Type M from 256MB to 1GB xD-Picture Card™ Type H from 256MB to 1GB

Progressive JPEG format is not supported.

See Paper type and size for each operation on page 14.

PictBridge

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D

Compatibility

Interface

Supports the Camera & Imaging Products Association

PictBridge standard CIPA DC-001.

Visit http://www.cipa.jp/pictbridge for more information.

PictBridge (USB) Port

173

Scanner

1

2

Colour/Monochrome

TWAIN Compliant

WIA Compliant

Colour Depth

Resolution

Scanning Speed

Document Size

Scanning Width

Grayscale

Yes/Yes

Yes (Windows

®

98/98SE/Me/2000 Professional/XP/

Windows

®

XP Professional x64 Edition)

Mac OS

®

X 10.2.4 or greater

Yes (Windows

®

XP

1

)

36 bit colour Processing (Input)

24 bit colour Processing (Output)

(Actual Input: 30 bit colour/Actual Output: 24 bit colour)

Up to 19200 × 19200 dpi (interpolated)

2

Up to 600 × 2400 dpi (optical)

Monochrome: Up to 3.82 sec.

Colour: Up to 6.02 sec.

(A4 size at 100 × 100 dpi)

ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)

ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)

Scanner Glass Width: Max. 215.9 mm (8.5 in.)

Scanner Glass Height: Max. 297 mm (11.7 in.)

210 mm (8.26 in.)

256 levels

Windows ® XP in this User’s Guide includes Windows ® XP Home Edition, Windows ® XP Professional, and Windows ®

XP Professional x64 Edition.

Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows ®

XP (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)

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Specifications

Printer

Printer Driver

Resolution

Print Speed

Printing Width

Disk-Based Fonts

Borderless

MFC-440CN

MFC-660CN,

MFC-845CW

Windows

®

98/98SE/Me/2000 Professional/XP/

Windows

®

XP Professional x64 Edition driver supporting Brother Native Compression mode and bi-directional capability

Brother Ink Driver

For Mac OS

®

X 10.2.4 or greater

Up to 1200 × 6000 dpi

1

1200 × 2400 dpi

1200 × 1200 dpi

600 × 600 dpi

600 × 300 dpi

600 × 150 dpi

Up to 25 pages/minute (Monochrome)

2

Up to 20 pages/minute (Colour)

2

Up to 27 pages/minute (Monochrome)

2

Up to 22 pages/minute (Colour)

2

204 mm (210 mm)

3

(A4 size)

35 TrueType

Letter, A4, A6, Photo Card, Index Card, Post Card

4

3

4

1

2

Output image quality varies based on many factors including, but not limited to input image resolution and quality and print media.

Based on Brother standard pattern.

A4 size in draft mode.

When you set the Borderless feature to On.

See Paper type and size for each operation on page 14.

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175

Interfaces

USB

LAN cable

3

Wireless LAN

(MFC-845CW only)

A USB 2.0 interface cable that is no longer than 6 feet

(2.0 m).

1 2

Ethernet UTP cable category 5 or greater.

Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-Hoc

Mode.

4

2

3

4

1

Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface.

Third party U ports are not supported for Macintosh ® .

See the Network User's Guide on the CD-ROM for detailed network specifications.

A wireless network connection is supported only between the machine and an access point for PCs running Windows ®

XP Professional ×64 Edition (Ad-hoc connection is not supported).

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176

Specifications

Computer requirements

Computer Platform &

Operating System

Version

Minimum System Requirements and Supported PC Software Functions

Supported

PC

Software

Functions

Interfaces Minimum

Processor

Speed

Minimum

RAM

Recommended

RAM

Available Hard

Disk Space for

Drivers for

Applications

Windows

®

Operating

Systems

1

98, 98SE

Me

2000 Professional

XP Home

XP Professional

XP Professional x64 Edition

Printing,

PC Fax

4

,

Scanning,

Removable

Disk

3

USB

Ethernet

Wireless

802.11 b/g

(MFC 845CW only)

5

Intel

®

Pentium

® equivalent

II or

AMD Opteron™

AMD Athlon™64

Intel

®

Xeon™ with

Intel

®

EM64T

32MB 128MB 120MB 130MB

64MB

128MB

256MB

256MB

256MB 170MB

512MB 170MB

220MB

220MB

USB

2

Ethernet

Intel

®

Pentium

®

4 with Intel

®

EM64T

PowerPC

G3/G4/G5,

Intel

®

Core™

Solo/Duo

350MHz

128MB 256MB 80MB 200MB Apple

1

2

3

®

Macintosh

Operating

Systems

®

OS X 10.2.4 or greater

Printing, PC

Fax Send

4

,

Scanning,

Removable

Disk

3

Microsoft

®

Internet Explore 5 or greater.

Third party USB ports are not supported.

Removable disk is a function of

PhotoCapture Center™.

4 PC Fax supports monochrome faxing only.

5

A wireless network connection is supported only between the machine and an access point for PCs running

Windows

®

XP Professional ×64

Edition (Ad-hoc connection is not supported).

For the latest driver updates, access the Brother Solutions Center at http://solutions.brother.com/

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177

Consumable items

Ink

Service Life of Ink

Cartridge

Replacement

Consumables

The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.

Replacement Ink Cartridges

Black - Approximately 500 pages at 5% coverage Yellow, Cyan and

Magenta - Approximately 400 pages at 5% coverage

„ The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs. This process will only happen once. With all following ink cartridges you can print the specified number of pages.

„ The above figures assume continuous printing at a resolution of

600 x 600 dpi in normal mode after installing new ink cartridge.

„ The number of pages a cartridge will print may change depending on how often you use the machine and how many pages you print with each use.

„ The machine will automatically and periodically clean the print head assembly, a process that uses a small amount of ink.

„ When the machine identifies a cartridge as empty there may be a small amount of ink left in it. This is necessary to prevent air from drying out and damaging the print head assembly.

<Black> LC1000BK, <Cyan> LC1000C, <Magenta> LC1000M,

<Yellow> LC1000Y

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178

Specifications

Network (LAN)

LAN

Support for

Protocols

Network Security

(MFC-845CW only)

SecureEasySetup™

(MFC-845CW only)

You can connect your machine to a network for Network Printing,

Network Scanning and PC Fax Send and PC Fax Receive

1

(Windows

®

only). Also included is Brother BRAdmin Professional

Network Management software.

Windows

®

98/98SE/Me/2000/XP/XP Professional x64 Edition

Mac OS

®

X 10.2.4 or greater

Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)

IEEE 802.11 b/g (Wireless LAN) (MFC-845CW only)

TCP/IP

ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name

Resolution, WINS, DNS Resolver, LPR/LPD, Custom Raw

Port/Port9100, FTP Server, mDNS, TELNET, SNMP

SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK

(TKIP/AES)

Yes (simple setup with your SecureEasySetup™-capable access point/router)

1

See the computer requirement table on page 177.

D

179

E

Glossary

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF and scanned one page at a time automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the handset of an external phone.

Automatic Redial

A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

Backup Print

Your machine prints a copy of every fax that is received and stored in memory.This is a safety feature so you will not lose messages during a power failure.

Batch Transmission

(Black and white faxes only) As a cost saving feature, all delayed faxes to the same fax number can be sent as one transmission.

Beeper Volume

Volume setting for the beep when you press a key or make an error.

Brightness

Changing the Brightness makes the whole image lighter or darker.

Broadcasting

The ability to send the same fax message to more than one location.

Caller ID

A service purchased from the telephone company that lets you see the number (or name) of the party calling you.

Cancel Job

Cancels a programmed job, like Delayed

Fax or Polling.

CNG tones

The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

Coding method

Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified

Modified Read (MMR) and JPEG, if the receiving machine has the same capability.

Communication error (Comm. Error)

An error during fax sending or receiving, usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.

Contrast

Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Colour Enhancement

Adjusts the colour in the image for better print quality by improving sharpness, white balance and colour density.

Delayed Fax

Sends your fax at a specified time later.

E

180

Dual Access

Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax.

ECM (Error Correction Mode)

Detects errors during fax transmission and resends the pages of the fax that had an error.

Extension phone

A telephone using the same line as your fax but plugged into a separate wall socket.

External phone

A TAD (telephone answering device) or telephone that is connected to your machine.

F/T Ring Time

The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.

Fax Detect

Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.

Fax Forwarding

Sends a fax received into the memory to another pre-programmed fax number.

Fax Receive Code

Press this code (l 5 1) when you answer a fax call on an extension or external phone.

Fax Storage

You can store received faxes in memory.

Fax tones

The signals sent by sending and receiving fax machines while communicating information.

Fax/Tel

You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device

(TAD).

Glossary

Fine resolution

Resolution is 203 × 196 dpi. It is used for small print and graphs.

Grey scale

The shades of grey available for copying, scanning and faxing photographs.

Group number

A combination of Speed-Dial numbers that are stored in a Speed-Dial location for

Broadcasting.

Help list

A printout of the complete Menu table that you can use to program your machine when you do not have the User's Guide with you.

Fax Journal

Lists information about the last 200 incoming and outgoing faxes. TX means

Transmit. RX means Receive.

Journal Period

The pre-programmed time period between automatically printed Fax

Journal Reports. You can print the Fax

Journal on demand without interrupting the cycle.

LCD (liquid crystal display)

The display screen on the machine that shows interactive messages during On-

Screen Programming and shows the date and time when the machine is idle.

Manual fax

On some models you can dial a fax number and listen to the receiving fax machine answer your call before you press Mono Start or Colour Start to begin sending the fax.

Menu mode

Programming mode for changing your machine's settings.

OCR (optical character recognition)

The bundled ScanSoft

®

PaperPort

®

SE with OCR or Presto!

®

PageManager

® software application converts an image of text to text you can edit.

181

Out of Paper Reception

Receives faxes into the machine's memory when the machine is out of paper.

Overseas Mode

Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines.

Pause

Allows you to place a 3.5 second delay in the dialling sequence stored on Speed-

Dial numbers. Press Redial/Pause as many times as needed for longer pauses.

PhotoCapture Center™

Allows you to print digital photos from your digital camera at high resolution for photo quality printing.

Photo resolution

A resolution setting that uses varying shades of gray for the best representation of photographs.

PictBridge

Allows you to print photos directly from your digital camera at high resolution for photo quality printing.

Polling

The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse

A form of rotary dialling on a telephone line.

Quick Dial List

A listing of names and numbers stored in

Speed-Dial memory, in numerical order.

Real Time Transmission

When memory is full, you can send faxes in real time.

Remaining jobs

You can check which jobs are waiting in memory and cancel jobs individually.

Remote Access Code

Your own four-digit code (---l) that allows you to call and access your machine from a remote location.

Remote Retrieval Access

The ability to access your machine remotely from a touch tone phone.

Resolution

The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo.

Ring Delay

The number of rings before the machine answers in Fax Only and Fax/Tel modes.

Ring Volume

Volume setting for the machine's ring.

Scanning

The process of sending an electronic image of a paper document into your computer.

Scan to Card

You can scan a monochrome or colour document into a Media Card.

Monochrome images will be in TIFF or

PDF file format and colour images may be in PDF or JPEG file format.

Search

An electronic, alphabetical listing of stored

Speed-Dial and Group numbers.

Speed-Dial

A pre-programmed number for easy dialling. You must press

Search/Speed Dial, the two digit code, and Mono Start or Colour Start to start the dialling process.

Standard resolution

203 × 97 dpi. It is used for regular size text and quickest transmission.

Station ID

The stored information that appears on the top of faxed pages. It includes the sender's name and fax number.

182

Super Fine resolution

392 × 203 dpi. Best for very small print and line art.

TAD (telephone answering device)

You can connect an external TAD to your machine.

Telephone Answer Code (For Fax/Tel mode only)

When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension phone by pressing this code

(# 5 1).

Temporary settings

You can choose certain options for each fax transmission and copy without changing the default settings.

Tone

A form of dialling on the telephone line used for Touch Tone telephones.

Transmission

The process of sending faxes over the phone lines from your machine to the receiving fax machine.

User Settings

A printed report that shows the current settings of the machine.

Xmit Report (Transmission Verification

Report)

A listing for each fax sent, that shows its date, time and number.

Glossary

183

F

Index

A

Access codes, storing and dialling ...........66

ADF (automatic document feeder) .... 10

, 36

ADF cover ..............................................133

Answering machine (TAD) .......................55

connecting .............................................55

Apple

®

Macintosh

®

See Software User's Guide on the

CD-ROM.

..................................................

Automatic

fax receive .............................................44

Fax Detect ..........................................47

B

Broadcasting ............................................38

setting up Groups for ............................64

C

Caller ID ...................................................52

print list ..................................................53

view list .................................................52

Cancelling

Fax Forwarding .....................................79

jobs awaiting redial ...............................41

Cleaning

paper pick-up roller .............................140

print head ............................................141

printer platen .......................................140

scanner ...............................................139

Connecting

external TAD .........................................55

external telephone ................................56

Consumable items .................................178

Control panel overview ..............................6

ControlCenter

See Software User's Guide on the

CD-ROM.

..................................................

Copy

brightness .............................................91

colour saturation ...................................92

contrast .................................................91

enlarge/reduce ......................................89

enter Copy mode ..................................88

multiple ..................................................88

184

out of memory ...................................... 93

page layout (N in 1) .............................. 90

paper size ............................................. 92 paper type ............................................ 92

quality ................................................... 89

return to default .................................... 93 set new default ..................................... 93

single .................................................... 88

sort (ADF only) ..................................... 91

using ADF ............................................. 88

using scanner glass .............................. 10

Cordless Handset ...................................... 7

Cordless handset (MFC-845CW only)

See DECT™ Handset

User’s Guide .............................................

Cordless phone ....................................... 58

Custom telephone features on a single line ...................................... 126

D

Dialling

a pause ................................................. 61

access codes and credit card numbers ................................. 63 ,

66

Caller ID history .................................... 61

Groups .................................................. 38

manual .................................................. 59

Outgoing Call ........................................ 60

Speed-Dial ............................................ 59

Dual Access ............................................ 40

E

Envelopes ....................................14

,

15 ,

18

Error messages on LCD ........................ 129

Comm. Error ....................................... 129

Ink Empty ........................................... 130

Near Empty ........................................ 130

No Paper Fed ..................................... 130

Not Registered ..................................... 59

Out of Memory .................................... 131

while scanning a document ............... 93

Unable to Change .............................. 131

Unable to Clean .................................. 131

Unable to Init.

..................................... 131

Unable to Print .................................... 131

Unable to Scan ...................................131

Unable to use Phone ..........................131

Extension telephone, using ............... 57 ,

58

External telephone, connecting ................56

F

Fax codes

changing ........................................ 58 ,

77

Fax Receive Code ................... 47 ,

56 ,

58

Remote Access Code ...........................77

Telephone Answer Code ............... 56 ,

58 using .....................................................58

Fax Detect ................................................47

Fax Forwarding

changing remotely ......................... 79 ,

81

programming a number ........................72

Fax Storage .............................................73

printing from memory ............................49

turning on ..............................................73

Fax, from PC

See Software User's Guide on the

CD-ROM.

..................................................

Fax, stand-alone

receiving ...............................................44

at end of conversation ................ 45 ,

49

difficulties ................................ 123 ,

125

F/T Ring Time, setting .......................47

Fax Detect .........................................47

Fax Forwarding ..................................79

Fax Preview ................................ 73 ,

74

from extension phone ................. 56 ,

58

into PC ...............................................75

into the memory .................................49

phone line interference ....................136

printing from memory .........................49

Receive Mode, choosing ...................44

reducing to fit on paper ......................48

retrieving from a remote site ..............81

Ring Delay, setting .............................46

sending .......................................... 36 ,

84

at end of conversation .......................42

Broadcasting ......................................38

cancelling from memory .....................41

colour fax ...........................................37

contrast ..............................................39

delayed batch transmission ...............41

delayed fax ........................................41

enter Fax mode ..................................36

from memory (Dual Access) ..............40

from scanner glass ............................ 37

manual .............................................. 42

overseas ............................................ 41

phone line interference .................... 136

Real Time Transmission ................... 40

Resolution ......................................... 39

return to factory setting ..................... 42 set new default .................................. 42

Fax/Tel mode

Announcement ..................................... 67

answering at extension phones ...... 56

, 58

double-ringing (voice calls) .................. 47

F/T Ring Time ...................................... 47

Fax Receive Code .......................... 56

, 58

Ring Delay ............................................ 46

Telephone Answer Code ................ 56

,

58

G

Grey scale ..................................... 168 ,

174

Groups for Broadcasting ......................... 64

I

H

HELP

LCD messages ................................... 148 using Menu keys ............................. 148

Menu Table ........................................ 149

Ink cartridges

checking ink volume ........................... 143

ink dot counter .................................... 136 replacing ............................................. 136

J

Jams

document ........................................... 133 paper .................................................. 133

185

L

LCD (liquid crystal display) ....................148

Brightness ...................................... 28

, 29

Contrast ................................................27

Dim Timer .............................................28

Help List ................................................83

Off Timer ...............................................28

Loading envelopes and other media ........18

Loading paper ..........................................16

M

Macintosh

®

See Software User's Guide on the

CD-ROM.

..................................................

Maintenance, routine .............................136

Manual

dialling ...................................................59

receive ..................................................44

transmission ..........................................42

Memory Security ............................... 33

, 86

Memory Storage ....................................148

Mode, entering

Copy ......................................................88

Fax ........................................................36

PhotoCapture ..........................................7

Scan ........................................................7

Multi-line connections (PBX) ....................56

N

Network

Printing

See Network User's Guide on the

CD-ROM.

...............................................

Scanning

See Software User's Guide on the

CD-ROM.

...............................................

O

Out of Area (Caller ID) .............................52

Outgoing Message ...................................67

P

Packing the machine ............................. 144

Paper ............................................... 12

, 167

capacity ................................................ 15

loading ............................................ 16 ,

18

size ....................................................... 25

size of document .................................. 10

type ................................................. 14 ,

24

PaperPort

®

SE with OCR

See Software User's Guide on the

CD-ROM.

..................................................

Phone line

connections .......................................... 55

difficulties ............................................ 125

interference ........................................ 136

multi-line (PBX) .................................... 56

type ....................................................... 53

PhotoCapture Center™

Borderless .......................................... 104

CompactFlash

®

.................................... 96

Cropping ............................................. 103

DPOF printing ..................................... 100

from PC

See Software User's Guide on the

CD-ROM.

..............................................

Memory Stick Pro™ ............................. 96

Memory Stick

®

..................................... 96

MultiMediaCard™ ................................. 96

Preview photos ..................................... 98

Print settings

Brightness ....................................... 102

Colour enhancement ....................... 103

Contrast ........................................... 102

Paper & print size ............................ 102

Paper type ....................................... 102

Quality ..................................... 101

, 102

Return to factory setting .................. 104

Set new default ............................... 104

Printing Index ....................................... 99

Printing photos ..................................... 99

Scan to Card ...................................... 105

SecureDigital™ .................................... 96

specifications ...................................... 173

xD-Picture Card™ ................................ 96

PictBridge

DPOF Printing .................................... 108

Power failure ......................................... 148

186

Presto!

®

PageManager

®

See Help in Presto!

®

PageManager

®

to access the User’s Guide.

..........................

Print

difficulties ................................... 123 ,

125

drivers .................................................175

fax from memory ...................................49

paper jams ..........................................134

report ....................................................83

resolution ............................................175

specifications ......................................175

Printing

index .....................................................99

photos ...................................................99

See Software User's Guide on the

CD-ROM.

..................................................

Programming your machine ...................148

Q

Quick-Dial

Broadcasting .........................................38

using Groups .....................................38

Group dial

changing ..................................... 62 ,

63

setting up Groups for

Broadcasting ......................................64

Search ..................................................59

Speed-Dial

changing ..................................... 62 ,

63

setting up by 2-digit location ..............61

setting up from Caller ID history ........62

setting up from outgoing calls ............62

using ..................................................59

Quick-Dial

Access codes and credit card numbers ..............................66

R

Receive Mode ..........................................44

External TAD ........................................44

Fax Only ...............................................44

Fax/Tel ..................................................44

Manual ..................................................44

Redial/Pause ............................................60

Reducing

copies ...................................................89

incoming faxes ......................................48

Remote Retrieval .....................................77

access code ................................... 77

, 78

commands ............................................ 79

getting your faxes ................................. 81

Remote Setup

See Software User's Guide on the

CD-ROM.

.................................................

Reports .................................................... 82

Caller ID List ......................................... 53

Fax Journal .......................................... 83

Journal Period ................................... 82

Help List ............................................... 83 how to print ........................................... 83

Network Configuration .......................... 83

Quick-Dial List ...................................... 83

Transmission Verification ............... 82

,

83

User Settings ........................................ 83

Resolution

copy .................................................... 172

fax ...................................................... 168

print .................................................... 175

scan .................................................... 174

setting for next fax ................................ 39

Ring Delay, setting .................................. 46

S

Safety Instructions ......................... 115 ,

118

Scanning

See Software User's Guide on the

CD-ROM.

.................................................

Serial Number how to find

See inside front cover ...........................

Shipping the machine ............................ 144

Speed-Dial

changing ......................................... 62

,

63

dialling .................................................. 59

storing .................................................. 61

T

TAD (telephone answering device), external .............................................. 44

,

55 connecting ............................................ 55

receive mode ........................................ 44

recording OGM ..................................... 56

TAD mode

a conversation ...................................... 71

erasing messages ................................ 69

Fax/Tel OGM ........................................ 68

187

playing voice message ..........................69

recording outgoing message .................67

setting toll saver ....................................70

setting up ....................................... 67

, 68

Text, entering .........................................164

special characters ...............................164

Transferring your faxes or

Fax Journal report ..................................132

Transparencies ......................... 12 ,

15 ,

167

Troubleshooting .....................................123

checking ink volume ............................143

document jam .....................................133

error messages on LCD ......................129

if you are having difficulty

copying .............................................127

document jam ..................................133

incoming calls ..................................126

Network ............................................128

phone line or connections ................125

PhotoCapture Center™ ...................127

printing .............................................123

printing received faxes .....................125

receiving faxes .................................125

scanning ...........................................127

sending faxes ...................................126

software ...........................................127

paper jam ............................................134

TX Lock ....................................................31

V

Volume, setting

beeper ...................................................26

ring ........................................................25

speaker .................................................26

W

Wireless Network

See Quick Setup Guide and Network

User's Guide on the CD-ROM.

.................

188

Visit us on the World Wide Web http://www.brother.com

This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

LP5833004

UK/IRE/GEN

Printed in China