Sam4s SPS-500 User manual

Sam4s SPS-500 User manual

SPS-500 Series

Program Reference Manual

All specifications are subject to change without notice.

2014, CRS, Inc.

PM-SPS-500 manual version 1.31

CRS, Inc.

Limited Warranty and Disclaimers of Warranty

This manual has been developed by CRS, Inc. It is intended for the use of its customers and service personnel and should be read in its entirety before attempting to install, use or program the product(s).

Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or representation with respect to, the product or any of the products to which this manual applies. This manual is subject to change without notice and CRS, Inc. has no obligation to provide any updates or corrections to this manual. Further, CRS, Inc. also reserves the right, without prior notice, to make changes in equipment design or components as it deems appropriate. No representation is made that this manual is complete or accurate in all respects and CRS, Inc. shall not be liable for any errors or omissions contained in this manual. In no event shall CRS, Inc. be liable for any incidental or consequential damages relating to or arising out of the use of this manual. This document contains proprietary information that is protected by copyright. All rights are reserved. No part of this document may be photocopied or reproduced without prior written consent of CRS, Inc.

NOTICE

IF ANY WARRANTY IS EXTENDED TO YOU WITH REGARD TO THE PRODUCT(S) TO WHICH THIS MANUAL APPLIES, IT

IS A WARRANTY FROM THE ENTITY OR INDIVIDUAL FROM WHOM YOU DIRECTLY PURCHASED THE PRODUCT(S).

SUBJECT TO THE FOREGOING, UNLESS YOU ARE A DIRECT END USER CUSTOMER OF CRS, INC., CRS, INC. DOES NOT

EXTEND TO YOU ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY AND EXPRESSLY DISCLAIMS ANY IMPLIED

WARRANTY OF MERCHANTABILITY, FITNESS FOR USE, OR FITNESS FOR ANY PARTICULAR PURPOSE, OR ANY

WARRANTY OF NON-INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS IN CONNECTION WITH THE PRODUCT(S)

OR ANY SOFTWARE, DRIVERS, OR PROGRAMMING PRODUCT, WHETHER EMBEDDED IN PRODUCT(S) OR PROVIDED AS

A SEPARATE PROGRAM, OR USED IN CONJUNCTION WITH THIS/THESE PRODUCT(S). CRS, INC. SPECIFICALLY DOES

NOT WARRANT THAT THE OPERATION OF ANY DRIVERS, SOFTWARE, OR PROGRAMMING PRODUCTS LICENSED

HEREUNDER, WHETHER EMBEDDED IN PRODUCTS OR PROVIDED AS SEPARATE PROGRAMS, SHALL BE

UNINTERRUPTED OR ERROR FREE OR THAT FUNCTIONS CONTAINED IN SUCH DRIVERS, SOFTWARE OR

PROGRAMMING PRODUCTS SHALL OPERATE IN COMBINATION(S) WHICH MAY BE SELECTED FOR USE BY YOU OR

OTHERWISE MEET YOUR REQUIREMENTS.

CRS, Inc. is not responsible for any damages or loss, either direct, indirect, special, incidental or consequential, which you may experience as a result of your purchase or use of the product(s). Your sole remedy in the event that you encounter any difficulties with the product(s) is against the entity or individual from whom you purchased the product(s).

Revision 2.0 - April 1, 2005

WARNING - U.S.

THIS EQUIPMENT GENERATES, USES AND CAN RADIATE RADIO FREQUENCY ENERGY, AND IF NOT INSTALLED AND USED IN

ACCORDANCE WITH THE INSTRUCTIONS MANUAL, MAY CAUSE INTERFERENCE TO RADIO COMMUNICATIONS. IT HAS BEEN

TESTED AND FOUND TO COMPLY WITH THE LIMITS FOR A CLASS A COMPUTING DEVICE PURSUANT TO SUBPART J OF

PART 15 OF FCC RULES WHICH ARE DESIGNED TO PROVIDE REASONABLE PROTECTION AGAINST SUCH INTERFERENCE

WHEN OPERATED IN A COMMERCIAL ENVIRONMENT. OPERATIONS OF THE EQUIPMENT IN A RESIDENTIAL AREA IS LIKELY

TO CAUSE INTERFERENCE IN WHICH CASE THE USER, AT HIS OWN EXPENSE, WILL BE REQUIRED TO TAKE WHATEVER

MEASURES MAY BE REQUIRED TO CORRECT THE INTERFERENCE.

NOTICE - CANADA

THIS APPARATUS COMPLIES WITH THE CLASS “A” LIMITS FOR RADIO INTERFERENCE AS SPECIFIED IN THE CANADIAN

DEPARTMENT OF COMMUNICATIONS RADIO INTERFERENCE REGULATIONS.

CET APPAREIL EST CONFORME AUX NORMES CLASS “A” D’INTERFERENCE RADIO TEL QUE SPECIFIER PAR MINISTRE

CANADIEN DES COMMUNICATIONS DANS LES REGLEMENTS D’INTERFERENCE RADIO.

ATTENTION

The product that you have purchased may contain a battery that may be recyclable. At the end of its useful life, under various state and local laws, it may be illegal to dispose of the battery into the municipal waste system.

Check with your local solid waste officials for details concerning recycling options or proper disposal

.

Precaution Statements

Follow these safety, servicing and ESD precautions to prevent damage and to protect against potential hazards such as electrical shock.

1-1 Safety Precautions

1. Be sure that all built-in protective devices are replaced. Restore any missing protective shields.

2. When reinstalling the chassis and its assemblies, be sure to restore all protective devices, including nonmetallic control knobs and compartment covers.

3. Make sure there are no cabinet openings through which people - particularly children - might insert fingers and contact dangerous voltages.

Such openings include excessively wide cabinet ventilation slots and improperly fitted covers and drawers.

4. Design Alteration Warning:

Never alter or add to the mechanical or electrical design of the SECR. Unauthorized alterations might create a safety hazard. Also, any design changes or additions will void the manufacturer’s warranty.

5. Components, parts and wiring that appear to have overheated or that are otherwise damaged should be replaced with parts that meet the original specifications. Always determine the cause of damage or over- heating, and correct any potential hazards.

CAUTION

Danger of explosion if battery is incorrectly replaced.

Replace only with the same or equivalent type recommended by the manufacturer.

Dispose used batteries according to the manufacturer’s instructions.

6. Observe the original lead dress, especially near the following areas: sharp edges, and especially the AC and high voltage supplies. Always inspect for pinched, out-of-place, or frayed wiring. Do not change the spacing between comp-onents and the printed circuit board. Check the AC power cord for damage. Make sure that leads and components do not touch thermally hot parts.

7. Product Safety Notice:

Some electrical and mechanical parts have special safety-related characteristics that might not be obvious from visual inspection. These safety features and the protection they give might be lost if the replacement component differs from the original - even if the replacement is rated for higher voltage, wattage, etc.

Components that are critical for safety are indicated in the circuit diagram by shading, ( ) or ( ). Use replacement components that have the same ratings, especially for flame resistance and dielectric strength specifications. A replacement part that does not have the same safety characteristics as the original might create shock, fire or other hazards.

ATTENTION ll y a danger d’explosion s’il y a remplacement incorrect de la batterie.

Remplacer uniquement avec une batterie du même type ou d’un type équivalent recommandé par le constructeur.

Mettre au rebut les batteries usagées conformément aux instructions du fabricant.

1-2 Servicing Precautions

WARNING: First read the-Safety Precautions-section of this manual. If some unforeseen circumstance creates a conflict between the servicing and safety precautions, always follow the safety precautions.

WARNING: An electrolytic capacitor installed with the wrong polarity might explode.

1. Servicing precautions are printed on the cabinet.

Follow them.

2. Always unplug the units AC power cord from the

AC power source before attempting to:

(a) Remove or reinstall any component or assembly

(b) Disconnect an electrical plug or connector

(c) Connect a test component in parallel with an electrolytic capacitor

3. Some components are raised above the printed circuit board for safety. An insulation tube or tape is sometimes used. The internal wiring is sometimes clamped to prevent contact with thermally hot components. Reinstall all such elements to their original position.

4. After servicing, always check that the screws, components and wiring have been correctly reinstalled. Make sure that the portion around the serviced part has not been damaged.

5. Check the insulation between the blades of the AC plug and accessible conductive parts (examples

: metal panels and input terminals).

6. Insulation Checking Procedure:

Disconnect the power cord from the AC source and turn the power switch ON. Connect an insulation resistance meter (500V) to the blades of AC plug.

The insulation resistance between each blade of the

AC plug and accessible conductive parts (see above) should be greater than 1 megohm.

7. Never defeat any of the B+ voltage interlocks.

Do not apply AC power to the unit (or any of its assemblies) unless all solid-state heat sinks are correctly installed.

8. Always connect an instrument’s ground lead to the instrument chassis ground before connecting the positive lead ; always remove the instrument’s ground lead last.

1-3 Precautions for Electrostatically Sensitive Devices (ESDs)

1. Some semiconductor (solid state) devices are easily damaged by static electricity. Such components are called Electrostatically Sensitive Devices (ESDs); examples include integrated circuits and some fieldeffect transistors. The following techniques will reduce the occurrence of component damage caused by static electricity.

2. Immediately before handling any semiconductor components or assemblies, drain the electrostatic charge from your body by touching a known earth ground. Alternatively, wear a discharging wriststrap device. (Be sure to remove it prior to applying power - this is an electric shock precaution.)

3. After removing an ESD-equipped assembly, place it on a conductive surface such as aluminum foil to prevent accumulation of electrostatic charge.

4. Do not use freon-propelled chemicals. These can generate electrical charges that damage ESDs.

5. Use only a grounded-tip soldering iron when soldering or unsoldering ESDs.

6. Use only an anti-static solder removal device.

Many solder removal devices are not rated as antistatic; these can accumulate sufficient electrical charge to damage ESDs.

7. Do not remove a replacement ESD from its protective package until you are ready to install it.

Most replacement ESDs are packaged with leads that are electrically shorted together by conductive foam, aluminum foil or other conductive materials.

8. Immediately before removing the protective material from the leads of a replacement ESD, touch the protective material to the chassis or circuit assembly into which the device will be installed.

9. Minimize body motions when handling unpackaged replacement ESDs. Motions such as brushing clothes together, or lifting a foot from a carpeted floor can generate enough static electricity to damage an ESD.

Contents

Introduction 9

 

SAM4s SPS-500 Series Overview............................................................................................. 9

Power Requirements .................................................................................................... 9

 

 

Safe Operation ........................................................................................................... 10

Important Battery Backup Note ................................................................................. 10

 

 

SAM4s SPS-500 Configurations ............................................................................... 10

Standard Hardware .................................................................................................... 10

 

 

Standard Connectivity ............................................................................................... 11

Software .................................................................................................................... 11

Controls & Connections .......................................................................................................... 12

 

 

 

Front Panel Angle Adjustment .................................................................................. 12

Rear Customer Display.............................................................................................. 13

 

 

SD Memory Card Slot ............................................................................................... 13

Connection Panel ....................................................................................................... 14

 

 

Control Lock ............................................................................................................................ 15

Keyboards ................................................................................................................................ 16

 

 

Default Flat Keyboard—SPS-520F/SPS-530FT ....................................................... 16

Alpha Keyboard Overlay—SPS-520F/SPS-530FT ................................................... 16

 

 

Default Raised-Key Keyboard—SPS-520RT/SPS-530RT ....................................... 17

 

Expanded Raised-Key Keyboard—SPS-520RT/SPS-530RT ................................... 17

Default Screen Layout ............................................................................................................. 18

 

 

Screen Saver .............................................................................................................. 18

X Mode Main Menu .................................................................................................. 19

 

 

Z Mode Main Menu .................................................................................................. 19

P Mode Main Menu ................................................................................................... 20

 

 

S Mode Main Menu ................................................................................................... 20

Keylinks ................................................................................................................................... 21

 

 

Custom Screen Layouts ........................................................................................................... 22

Initialize ................................................................................................................................... 23

Memory All Clear .................................................................................................................... 23

 

 

 

Software Installation & SD Utilities 25

 

Overview ................................................................................................................................. 25

Important: Updating Existing Installations............................................................... 25

 

 

Update Methods ........................................................................................................ 25

Required Support Resources ..................................................................................... 26

 

 

SPS-500 Program Components ................................................................................. 26

How to Verify Software Versions ............................................................................. 26

How to Access System Menu .................................................................................... 27

 

 

 

Application Upgrade/Backup from SD/USB ........................................................................... 30

Capturing SPS-500 Screens ..................................................................................................... 32

 

 

Equipment Required .................................................................................................. 32

Screen Capture Procedure ......................................................................................... 32

 

 

Image Downloads .................................................................................................................... 33

Tips for Getting Images Ready .................................................................................. 33

 

 

Image Download Using SD Memory Card ............................................................... 34

Screen Saver Logo .................................................................................................... 35

 

 

Contents

5

SPS-500 Program Manual v1.31

6

Contents

Downloading Logo Images for the Internal Printer ................................................................. 35

 

S Mode Programming 37

 

S- Mode Programming Screen ................................................................................................. 37

 

Self Tests ................................................................................................................................. 38

 

Memory Clearing ..................................................................................................................... 39

Memory Clear Options .............................................................................................. 39

 

 

Memory Allocation .................................................................................................................. 41

Memory Allocation – Definitions .............................................................................. 41

 

 

Key Relocation ........................................................................................................................ 44

Key Relocation—Screen Designer .......................................................................................... 44

 

 

Key Relocation Screen—Screen Tab ........................................................................ 45

Key Relocation Screen—PGM Tab .......................................................................... 46

 

 

Key Relocation Screen—Design Tab ........................................................................ 47

Key Relocation Screen—List Tab ............................................................................. 47

Function Key Code List ............................................................................................. 47

 

 

 

Function Key Definitions .......................................................................................... 50

System Options ........................................................................................................................ 57

 

 

S Mode System Options – Definitions ...................................................................... 57

Printer Driver Selections .......................................................................................................... 61

 

 

Printer Driver - Definitions ....................................................................................... 61

Define Port ............................................................................................................................... 62

 

 

Define Port - Definitions ........................................................................................... 62

S Mode Program Scan Printing ............................................................................................... 64

 

 

S Mode Program Scans - Definitions ........................................................................ 64

 

Password Notes ........................................................................................................................ 65

Load Default Messages ............................................................................................................ 65

 

 

Check Unlock/Clerk Unlock .................................................................................................... 65

SRAM Backup ......................................................................................................................... 66

 

 

Save End User Program ............................................................................................. 66

Restore End User Program ........................................................................................ 67

 

 

Save Reports .............................................................................................................. 68

Restore Reports ......................................................................................................... 68

 

 

FTP Transmission ...................................................................................................... 69

 

P Mode Programming 71

 

P Mode Programming Menu .................................................................................................... 71

PLU .......................................................................................................................................... 72

 

 

PLU Add & Change .................................................................................................. 73

PLU Delete ................................................................................................................ 76

 

 

PLU Status Group ..................................................................................................... 77

PLU Stock ................................................................................................................. 81

 

 

PLU Minimum Stock ................................................................................................. 82

Non-PLU Code .......................................................................................................... 82

Age Verification ........................................................................................................ 84

 

 

 

PLU Quick Registration ............................................................................................ 86

PLU Integrity Check .................................................................................................. 92

 

 

PLU Group .............................................................................................................................. 93

Function Key ........................................................................................................................... 94

 

 

Function Key Program Summary .............................................................................. 95

Function Key Programming Notes .......................................................................... 100

 

 

System Options ...................................................................................................................... 103

General Function Option Definitions ...................................................................... 104

 

 

SPS-500 Program Manual v1.31

Tax Option Definitions ............................................................................................ 109

Cash Drawer Option Definitions ............................................................................. 110

 

 

Training Mode Option Definitions .......................................................................... 111

Level/Modifier Option Definitions .......................................................................... 111

 

 

Tracking File Option Definitions ............................................................................ 113

Kitchen Printing/Video Option Definitions ............................................................. 114

Validation/Subtotal Print Option Definitions .......................................................... 116

 

 

 

General Printing Option Definitions ....................................................................... 117

Report Printing Option Definitions ......................................................................... 120

 

 

Report Options ........................................................................................................ 122

Time Keeping Option Definitions ........................................................................... 123

 

 

E.J. (Electronic Journal) & Detail Printing Option Definitions .............................. 124

Employee ............................................................................................................................... 126

 

 

Authority Level ....................................................................................................... 129

Groups By Employee .............................................................................................. 130

 

 

Employee Card ........................................................................................................ 130

 

Reports ................................................................................................................................... 132

Custom Report ......................................................................................................... 132

 

 

Financial Report/Employee Report ......................................................................... 133

String Report ........................................................................................................... 133

 

 

Time ....................................................................................................................................... 134

Time Period ............................................................................................................. 134

 

 

Time Activated Functions ....................................................................................... 134

Sending Time Activated String Reports to an FTP Site .......................................... 135

 

 

Product & Ingredient ............................................................................................................. 136

Edit Ingredient ......................................................................................................... 136

Recipe Table ............................................................................................................ 137

 

 

 

Product Mix Items ................................................................................................... 137

Product Mix Group Time Periods ........................................................................... 138

 

 

Taxes ...................................................................................................................................... 139

Messages ................................................................................................................................ 141

 

 

Default Error Messages ........................................................................................... 141

Default System Descriptors ..................................................................................... 144

 

 

Message Definitions ................................................................................................ 145

Printer & KV Routing ............................................................................................................ 150

 

 

Promotion Table .................................................................................................................... 153

 

File Management ................................................................................................................... 154

P Mode PGM Scan ................................................................................................................ 155

 

 

Key Relocation ...................................................................................................................... 155

 

Reports 157

 

Report Menu .......................................................................................................................... 157

 

Report Table .......................................................................................................................... 158

Printing & Saving Reports ...................................................................................... 160

 

 

Cash Declaration .................................................................................................................... 161

 

X Mode Program ................................................................................................................... 162

Time Clock Edit ...................................................................................................... 162

 

 

Edit Inventory Item ................................................................................................. 163

Date Time Setting .................................................................................................... 163

 

 

Drawer Assignment ................................................................................................. 164

FTP Transmission .................................................................................................................. 164

 

 

Receipt Reprint ...................................................................................................................... 164

DataTran Operation ............................................................................................................... 165

 

 

Report Samples ...................................................................................................................... 165

 

SPS-500 Program Manual v1.31 Contents

7

Balancing Formulas ............................................................................................................... 165

 

Appendix 167

 

Report Function Key Report Code Structure ......................................................................... 167

 

Report # Table ......................................................................................................... 167

 

Report Option Table ................................................................................................ 170

Special Report Commands ...................................................................................... 170

 

 

Glossary of Terms 171

 

Index 179

 

Manual Revision Record 182

 

8

Contents

SPS-500 Program Manual v1.31

Introduction

SAM4s SPS-500 Series Overview

Power Requirements

Plug the SPS-500 into a grounded 3-prong outlet.

 Be aware that other electrical devices on the same circuit can cause your ECR to malfunction. Avoid plugging your ECR into outlets where other high-current devices are connected.

 Be aware that power quality issues, including voltage fluctuations, electrical noise, spikes, outages, interruptions, and other power viruses can disrupt or damage modern electronic equipment, including

ECRs and PCs.

 When ECRs are interconnected in networks, connected to PCs or where communications cables connect peripherals, particular care must be taken with power sources and communication cable routing. Your authorized dealer can provide detailed power specifications for these applications.

Failure to implement installation requirements for networked systems may cause system failures and/or poor system performance.

 The SAM4s SPS-500 is a modern computerized network device. As with all network systems, it requires appropriate electrical power wiring and proper routing of communication cabling for reliable operation and maximizing the life of the equipment.

 When installed in a merchant location, CRS recommends a PowerVar ABC065-11 power conditioner,

CRS P/N 701002. An uninterruptible power supply (UPS) is recommended where frequent power disruptions occur. Without a UPS, the SPS-500 will shut down and reboot when power is disrupted.

(The SPS-500 reboots in less than one minute.)

CRS also recommends:

1. Dedicated branch circuits for SPS-500 equipment.

2. Isolated Grounding for all equipment within the SPS-500 system.

Please refer to the SPS-500 Installation Guide for detailed power requirements.

SPS-500 Program Manual v1.31 Introduction

9

Safe Operation

 Do not locate your SAM4s SPS-500 in a damp or wet environment. Avoid high humidity, direct sunlight and temperature extremes.

 Always plug your SPS-500 into a grounded three-prong outlet. Never use two-prong adaptors or ungrounded outlets.

 Check to make sure the power outlet provides the correct voltage: (120V +/- 10%).

 Immediately disconnect the ECR from the power source in case of spilled liquid in the ECR, smoke, or strange smells. Call your authorized dealer for assistance.

 Do not operate the ECR with wet hands.

 Use a soft dry cloth to clean the ECR cabinet. Do not use wet cloths or solvents.

 Do not open the ECR case to attempt repairs. Dangerous voltages can cause shock. Service attempts by untrained personnel can cause unnecessary damage to your ECR.

Important Battery Backup Note

Before using the SAM4s SPS-500 for the first time, leave it powered on in the REG key lock position for at least twenty-four hours. This allows the Ni-MH battery, which maintains the memory of the ECR while the power is off, to charge completely.

SAM4s SPS-500 Configurations

The SPS-520RT features two 2” printers (receipt/journal) with a raised-key keyboard

The SPS-520FT features two 2” printers (receipt/journal) a flat spill-resistant keyboard

The SPS-530RT features one 3” printer with a raised-key keyboard

The SPS-530FT features one 3” printer with a flat spill-resistant keyboard

Standard Hardware

The SPS-500 series features a 7” TFT-LCD backlit color touch screen, in addition to traditional ECR components:

 Flat 160-position keyboard or a 90-position keyboard with traditional raised keys,

Receipt or receipt/journal printer configurations,

Key lock security with Void, Off, Register, X, Z, P (program) and S (service) positions (the S position is unmarked and one click clockwise from the P position.)

Heavy duty metal cash drawer

Two-line alphanumeric rear display

10

Introduction

SPS-500 Program Manual v1.31

Standard Connectivity

Each SPS-500 ECR is configured with:

Four powered (5v out) serial ports: COM#1/2 (DSUB); COM#3/4 (RJ45)

 LAN: 10/100 Base-T Ethernet (TCP/IP, 32 ECR)

SD Card Port: Supports Program Save/Load; Screen Capture; Firmware Updates; Upload Graphics

Two USB Ports: 1-front/1-back panel

Three Cash Drawer ports: Default #1/RJ-45 #2 & #3

Optional Connectivity

MSR (Magnetic Stripe Reader): Track 1&2

6MB Compact Flash Memory Expansion

Software

The built-in SPS-500 POS application has considerable flexibility and can be configured for both retail sales and food sales in quick and table service environments.

The SPS-500 application program allows the reseller to configure the terminal to perform in a specific setting.

After consulting with the merchant, the reseller uses S Mode (secure) programs set to memory allocation, system configurations, key functions and locations, port assignments, passwords and other system settings.

Then the P Mode (program) is used to complete the end user program for the merchant with, price look-up

(PLU) programs, messages, employees, taxes, and other system options.

SPS-500 Program Manual v1.31 Introduction

11

Controls & Connections

The Power LED will illuminate when the

ECR is powered on.

The IRC LED will flash during IRC operations

Front Panel Angle Adjustment

12

Introduction

Power Switch

Optional

Magnetic Card

Reader (MCR)

Set the LCD panel to the optimum viewing angle

Access panel allows installation of optional 6MB

Compact Flash Memory card.

SPS-500 Program Manual v1.31

Rear Customer Display

SD Memory Card Slot

Standard Rear Display—

Turn and/or lift for optimum viewing (with nearly 360º turning radius)

The Standard SPS-500 SD Memory Card slot is located inside the printer compartment. It can be used to:

 Load Application Program Updates

 Save/Load End User Program Settings

 Load Graphic Key Images

 Save Screen Captures

SPS-500 Program Manual v1.31 Introduction

13

Connection Panel

Standard ports include:

2 Additional Cash Drawer Ports (24v)

LAN port

2-USB Ports (1 back panel/1 front)

4-RS-232C Comm. Ports (2-DB9 Male/2-RJ45)

Front USB port located behind access door (for keyboard,

USB memory stick or scanner)

Serial Number/

Identification

Label

14

Introduction

SPS-500 Program Manual v1.31

Control Lock

VOID

OFF

S MODE

REG

P

X

Z

VOID

OFF

REG

X

Z

P

S MODE

Use to void (correct) items outside of a sale.

The register is inoperable.

(Register) use for normal registrations.

Use to read register reports and perform other manager functions.

Use to read register reports and reset totals to zero.

(Program) Use to program the register.

Use for tests and special settings. This position is not marked on the control lock.

The SPS-500 includes two sets of keys that can be used to access the following control lock positions.

Key Positions Accessible

VD

X

Z

PGM

C

VOID, OFF, REG, X

OFF, REG, X

OFF, REG, X, Z

VOID, OFF, REG, X, Z, PGM

ALL POSITIONS

SPS-500 Program Manual v1.31 Introduction

15

Keyboards

Default Flat Keyboard—SPS-520F/SPS-530FT

RCPT

FEED

1

2

3

4

5

6

7

8

9

DETL

FEED

10

11

12

13

14

15

16

17

18

RCPT

ON/OFF

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

|

39

40

41

42

43

44

45

46

47

48

49

50

51

52

53

54

55

56

57

58

59

60

61

62

63

64

65

66

67

68

69

70

71

72

73

74

75

76

77

78

79

80

81

82

83

84

85

86

87

88

89

90

91

92

93

94

95

96

96

98

PRICE

LVL 1

99

PRICE

LVL 2

100

TAX1

SHIFT

101

102

MACRO 1

MACRO 2

KEYB

LVL 1

KEYB

LVL 2

RECEIPT

ISSUE

ERR

CORR

TIME

CLOCK

VOID

ITEM

EMP #

EXEMPT

TAX

YES/NO ENTER CANCEL

PAGE

UP

PAGE

DOWN

MDSE

RTRN

RECALL

CHECK

  

STORE

CHECK

103

MACRO 3

@/

FOR

PLU CLEAR MISC2

%1

104

%2

105

106

%3

107

DONE

0 00 .

CASH

Alpha Keyboard Overlay—SPS-520F/SPS-530FT

RCPT

FEED

DETL

FEED

! @

1 10

Q W

2 11

A S

3 12

Z X

4 13

CAPS

5

SHIFT

14

Ä Å

6 15

á é

7 16

à è

8 17

â ê

9 18

RCPT

ON/OFF

-

# $ %

19 29 39

E R

D

C

22

BOLD

23

Æ

24

í

21

Ö

ó

F

31

V

32

SPAC

E

34

25 35

ì

20

ò

30

Ü

ú

ù

T

40

G

41

B

42

SPAC

E

44

45

26 36 46

î

27

ô

28

37

+

û

|- { } : “

38

47

48 58 68 78

^

49

Y

50

H

51

N

52

SPAC

E

Ñ

ë

¢

& * ( )

54

55

56

57

59 69 79

U

60

J

61

M

62

SPAC

E

Ç

ï

I O P

64

70 80

K

71

,

72

SPAC

E

É

L ;

74

81

. /

BACK

83

82

?

[

84

ÿ ¿ ¼

65 75 85

Ф Є

66 76

86

£ ¥ Pt

67 77 87

88

=

-

89

\

90

91

<

92

>

93

]

94

½

95

98

99

100

101

102

103

104

105

96 106

96 107

PRICE

LVL 1

PRICE

LVL 2

TAX1

SHIFT

MACRO 1

MACRO 2

MACRO 3

%1

%2

%3

DONE

KEYB

LVL 1

KEYB

LVL 2

RECEIPT

ISSUE

ERR

CORR

TIME

CLOCK

VOID

ITEM

EMP #

EXEMPT

TAX

YES/NO ENTER CANCEL

PAGE

UP

PAGE

DOWN

MDSE

RTRN

RECALL

CHECK

  

STORE

CHECK

@/

FOR

PLU CLEAR MISC2

0 00 .

CASH

16

Introduction

SPS-500 Program Manual v1.31

Default Raised-Key Keyboard—SPS-520RT/SPS-530RT

RECT

FEED

DETL

FEED

RCPT

ISSUE

ENTER DONE

TAX 1

SHIFT

VOID

MDSE

RTRN

ERROR

CORR

MACRO

1

MACRO

2

MACRO

3

#/NS CANCEL EMP#

PAGE

UP

PAGE

DOWN

X/TIME PLU CLEAR

7

4

8

5

9

6

1

2

3

6

7

8

11

12

13

F/S

SHIFT

TIME

IN/OUT

F/S

SUB

MISC 1

F/S

TEND

CHECK

% 1 YES/NO 1 2 3 SUBTOTAL

4 9 14

% 2 % 3 0 00

.

5 10 15

CASH

Expanded Raised-Key Keyboard—SPS-520RT/SPS-530RT

RECT

FEED

DETL

FEED

RCPT

ISSUE

ENTER DONE

TAX 1

SHIFT

VOID

MDSE

RTRN

ERROR

CORR

MACRO

1

MACRO

2

MACRO

3

#/NS CANCEL EMP#

X/TIME PLU CLEAR

PAGE

UP

PAGE

DOWN

% 1 YES/NO 1

% 2

% 3

7

4

0

8

5

2

00

9

6

3

.

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

F/S

SHIFT

TIME

IN/OUT

37

F/S

SUB

MISC

1

38

F/S

TEND

CHECK

SBTL

39

CASH

40

SPS-500 Program Manual v1.31 Introduction

17

Default Screen Layout

Main Screen

Up to Twenty four keys display on the main screen.* Keys can be items/categories

(PLUs) or functions.

A total of 200 different screens

(Keylinks) can be defined to organize

Numeric Keys

The 10-key pad keys appear on the default keylink. They can be removed or the locations can be given other functions.

Function Keys

Twelve default function keys can be moved or reassigned.

Message Line:

Displays Error

Messages, Clerk

Identification &

Transaction totals.

Transaction Detail

is displayed here. If over 20 items are displayed (on the default screen), a scroll bar displays.

Note that the transaction area may be oriented to the left or right of the screen.

Transaction

Summary Line.

Status Line:

Current Price level, Receipt on/off status & register #.

* Note: Configuration of screen is selected with S mode system option #26, “Sales Area Configuration. Four screen configuration options are available: providing 24, 12, 6 or 0 key locations on the display.

Screen Saver

A screen saver can be implemented by going to page #5 of P Mode General Function Options. Depending upon the setting, the screen saver will display after 1 to 99 minutes of inactivity.

When the screen saver is activated, simply touch the screen to restore the normal display.

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Introduction

SPS-500 Program Manual v1.31

X Mode Main Menu

Note: X Mode Menu buttons are not active until a clerk is signed on in REG position.

Z Mode Main Menu

Note: Z Mode Menu buttons are not active until a clerk is signed on in REG position.

SPS-500 Program Manual v1.31 Introduction

19

P Mode Main Menu

Note: P Mode Menu buttons are not active until a clerk is signed on in REG position.

S Mode Main Menu

Note: S Mode Main Menu was updated at version 1.00s.

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Introduction

SPS-500 Program Manual v1.31

Keylinks

The main screen provides up to 24 programmable locations. In addition to the main screen you can define

199 additional 24-location screens referred to as “Keylinks”. (Note that the default program pre-defines the first 10 keylinks for PLU lists and various function lists.)

In the example depicted below, the PLU List keys and the Payment key open new Keylink Screens.

More about Keylinks

 Keylinks have multiple uses. Typically they will be used to display condiments, instructions or options for an item registered from the main keyboard. They may also be used to organize function keys such as discounts or type of payment keys.

 Keylinks can display any combination of PLU keys (menu items or condiments) or function keys such as % keys, media keys, etc.

 Keylinks can be opened (displayed) by touching a key on the main keyboard or by touching a key on another Keylink. Keylinks can also be opened automatically after the entry of a PLU item (see PLU

Programming).

 Keylinks can be programmed to remain open for unlimited entries, with the DONE key used to close the Keylink screen, or can be programmed to close automatically after a set number of entries are completed.

SPS-500 Program Manual v1.31 Introduction

21

Custom Screen Layouts

After your authorized dealer prepares your SPS-500 for installation, your main screen and keylink screens will look different. Each screen will contain the variety of item and function keys that you require. Your screens will be designed using the following capabilities:

The default Main Screen and each

Keylink screen provide 24 single size key locations in a 4 x 6 matrix.

Note: Four screen configuration options are available: providing 24, 12,

6 or 0 key locations on the display.

Large, wide and vertical keys may be used and unused locations may be eliminated.

Keys colors can be chosen from an

18-color palate.

Images may be used instead of text for key identification.

Keys may be set to open new screens (keylinks). In this example, the beverage key

(above) is set to open a new screen offering 4-different beverage sizes.

The transaction area and the key area of the screen can be flipped so that the transaction detail displays on the left of the screen.

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Introduction

SPS-500 Program Manual v1.31

Initialize

 To Initialize the SPS-500, turn the main power switch off, then on again (in any key lock position.)

Note: If you initialize while a transaction is in progress, the transaction will be aborted and totals/counters will not be updated.

Memory All Clear

Memory should be cleared after starting the SPS-500 for the first time and before the end-user program is entered; memory should be cleared after any application or operating system software update.

Complete clearing of all memory areas and installation of the default program can be done through the following special procedure:

1. Turn the power switch located on the right side of the register to the OFF position.

2. Turn the control lock to the S position. (S is the unmarked position one position clockwise from the

PGM position.)

3. Press and hold the key position where the CHECK key is located on the default keyboard layout.

7 8 9

TND1

4 5 6 CHECK

1 2 3 SBTL

TO MEMORY ALL CLEAR:

Press and hold this key position during power-up in S Mode.

0 00

.

CASH

4. Continue to hold the default CHECK key location while turning the power switch to the ON position. Hold the key until a short double-beep is heard.

5. Press the upper left key of the keyboard, then the lower left key, then the upper right key, and finally press the lower right key.

1 3

2 4

SPS-500 Program Manual v1.31 Introduction

23

6. The display will monitor the memory clear process, which takes about 1 minute.

7. When complete, the display will prompt: “Enter Register Number (1-32)”. Type the register number on the numeric keypad and touch OK.

8. When complete, the S MODE PROGRAMMING MENU will display.

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Introduction

SPS-500 Program Manual v1.31

Software Installation & SD

Utilities

Overview

The latest software revisions will be posted on the SPS-500 dealer support page of the CRS website: www.crs-usa.com

. Software will be revised continually as anomalies are identified, repaired, and as new features and peripherals are supported.

 Always verify that the latest software is installed prior to preparing equipment for installation. CRS recommends the latest released software version for new installations.

NOTE: Software pre-installed on new equipment may not be the latest version.

 Monitor the CRS dealer page and your email for bulletins and software update information.

 Verify that the same software version is installed on all terminals in a multi-terminal installation.

Important: Updating Existing Installations

If you are performing an update on an existing installation, remember that you must perform a memory all clear after installing updated software. Before updating an existing installation:

1. Save memory allocation, programs and reports (S/SRAMBACKUP).

2. Perform updates as necessary.

3. Clear all memory (use instructions in the previous chapter found on page 23.)

4. Restore previously saved memory allocation, programs and reports (S/SRAMBACKUP). (Note: occasional format changes may prevent reloading of certain programs and/or reports.)

Update Methods

Operating system and application files can be updated directly by SD card. Updates instructions for update by SD are documented in this chapter.

SPS-500 Program Manual v1.31 Software Installation & SD Utilities

25

Required Support Resources

 A PC with a SD Memory Card reader or a USB memory stick. The SD/USB memory provides the most convenient method of updating the SPS-500 application software and also can be used for program loading/saving, capturing SPS-500 screens for documentation purposes and transferring bitmap images to the SPS-500. (CRS supplies SD cards/readers: P/N 520004 - SanDisk SD 512mb card; P/N 520002 - SanDisk Mobilemate SD+ 5-N-1 card reader/writer, P/N 520005 USB 2gb, P/N

5200026 USB 512mb.)

NOTE: SD cards must be formatted as FAT 32. To avoid compatibility issues, CRS recommends that you purchase SD cards from CRS.

 Download the appropriate files from the SPS-500 dealer support page at www.crs-usa.com

.

SPS-500 Program Components

In most cases, the application program will be the only program that will require updating.

1. Application Program – This program will be frequently updated as features and operations are changed. (Do not confuse the application program with the end-user program, which consists of the files and setting prepared for an end user installation.)

2. MICOM – The MICOM is supported by it’s own flash memory. MICOM controls LCD brightness, touch screen, buzzer and MSR. It is anticipated that this program area will remain stable. You will be notified in the case that this program changes.

3. The Boot Area program is executed on power-on. It initializes hardware and loads the OS (Linux) to main memory. It is anticipated that this program area will remain stable. You will be notified in the case that this program changes.

4. KERNAL version 1.00 and RAMDISK version 1.00. You will be notified in the case that these programs change.

How to Verify Software Versions

1. Turn the key lock to the S position. (Note: the application version can be displayed by touching the

X/Time (@/For) key in R position.)

2. From the S Mode menu, touch Self Test and then touch version. The Version screen Displays:

3. Review the version information displayed. Touch CLOSE to exit.

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Software Installation & SD Utilities

SPS-500 Program Manual v1.31

How to Access System Menu

1. Turn the power switch located on the right side of the register to the OFF position.

2. Turn the control lock to the S position. (S is the unmarked position one position clockwise from the

PGM position.)

3. Press and hold the key position where the CASH key is located on the default keyboard layout.

7 8 9

TND1

4

1

0

5

2

00

6

3

.

CHECK

SBTL

CASH

TO ACCESS SYSTEM MENU

Press and hold this key position during power-up in S Mode.

4. Continue to hold the default CASH key location while turning the power switch to the ON position.

Hold the key until a short double-beep is heard.

5. Press the upper left key of the keyboard, then the lower left key, then the upper right key, and finally press the lower right key.

1 3

2 4

6. There will be a short delay and the display will monitor a memory check. When complete, System

Password screen displays:

7. Touch 1 2 8 7. The System Menu screen displays.

SPS-500 Program Manual v1.31 Software Installation & SD Utilities

27

Diagnostics/Functions Available form the System Menu

Display/Touch

SRAM

Loopback

Etc

RTC

Keyboard

Printer

SD

Check SMC Bad

Aging

LCD

LCD Brightness

Touch

Rear Display

Rear LCD On/Off

LED On/Off

Read

Write

Printer Test

Cutter

Pattern Test

Reset Printer Count

Reset Cutter Count

Aging w/printer

Touch the screen to sequence through display test patterns.

Display dims, and then brightens.

Indicates position activated when the screen is touched.

Initiates rear display test pattern. Touch any key or screen to exit.

Flashes rear display backlight on/off. Touch any key or screen to exit.

Flashes IRC LED. Touch any key or screen to exit.

Choose YES to test SRAM. Test clears memory.

Loop back connection required to complete test.

Displays test results for Nand Flash, SD card, MSR track 1-3, MICOM version, displays cash drawer and printer status.

Display current YYYY/MM/DD, time and day-of-week.

Set YYYY/MM/DD, time and day-of-week.

Display keyboard facsimile; indicates positions pressed.

Press lower-right key three times to end test.

Prints test receipt. Current receipt count displays on rear display

Feeds, and then cuts paper. Touch any key or screen to exit. Current cutter count displays on rear display.

Prints pattern test receipt.

Touch to reset printer count.

Touch to reset cutter count.

Insert SD card. Card is tested.

Performs NAND bad block test.

Starts continuous display/memory/printer test. Touch

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Software Installation & SD Utilities

SPS-500 Program Manual v1.31

Setup

Update

Aging wo/printer

Write MAC Addr

MCR

Logo Define

Printer Density

Select KBD

Power output

LCD B-Light Adj.

Boot Update

Boot Update SD

Copy All

Copy All – SD

Copy zImage - SD

any key or screen to end test at the completion of the next test cycle.

Do not use.

Set MCR to read track 1/2 or track ¾

Insert SD card and touch screen to download printer logo images. See “Downloading Logo Images for the

Internal Printer” on page 35 for more information/

Set internal printer density: Low/Mid/High

Select Flat/160 or Raised/90 keyboard (must match hardware configuration.)

Set serial port power to ON or OFF.

Adjust front LCD back light intensity.

Do not use unless instructed. Instructions will accompany operating system updates when or if required.

SPS-500 Program Manual v1.31 Software Installation & SD Utilities

29

Application Upgrade/Backup from SD/USB

A Note About Software Upgrades…

Most software updates will be application upgrades and will be done in S Mode from SD or USB. Use the following instructions to complete these upgrades. There may be rare occasions when operating system files are updated. Operating system updates are performed from the system menu. If an operating system update is needed, specific instructions will accompany the update files. Care must be taken so that operating system files are not inadvertently downgraded. Always clear all memory after any update.

This utility allows you to upgrade or back up the SPS-500 application program (a file in the sps500 folder named sps500) using either an SD card or USB memory stick. The application backup utility is very useful for field service staff when installing new registers to an existing system. Application programs MUST BE

THE SAME on all registers in a network.

NOTE: SD cards must be formatted as FAT 32. To avoid compatibility issues, CRS recommends that you purchase SD cards from CRS.

1. At your PC, create an “sps500” folder on SD/USB card. Copy the application image (sps500) to this folder.

2. Insert SD card or USB memory stick into the SPS-500.

3. From the S Mode main menu touch Self Test, and then touch APPLICATION UPDATE.

4. Select Application Update or Application Backup.

5. Select SD or USB.

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Software Installation & SD Utilities

SPS-500 Program Manual v1.31

6. Confirm the update by touching YES. Monitor the update progress on the screen.

7. The screen displays Update or Backup Complete. Click Close.

If you are completing an application backup, there will be a delay of about 3 minutes before the S-

MODE menu returns and the backup is complete. Do not power off the ECR or attempt another operation until the S-Mode menu returns. After completion, it is not necessary to clear memory.

If you are completing application update, you must clear all memory. See “Memory All Clear” on page 23.

8. Verify the Application software version selecting the Version option from the S Mode Self Test menu. The application version is also displayed on the SPS-500 information screen. (Touch @/For in REG mode when outside of a transaction.)

SPS-500 Program Manual v1.31 Software Installation & SD Utilities

31

Capturing SPS-500 Screens

Equipment Required

 SPS-500 Terminal

 USB Keyboard

 SD Memory Card or USB Memory Stick

NOTE: SD cards must be formatted as FAT 32. To avoid compatibility issues, CRS recommends that you purchase SD cards from CRS.

 SD Memory Card Reader or open USB port

Screen Capture Procedure

1. Set P Mode System Option-General Function Option #13 “Silent Key Depression” to NO.

2. Connect a USB Keyboard to one of the USB ports.

3. Insert a SD Memory Card into the SD slot at the front/inside of the printer compartment, or insert a

USB memory stick in an open USB port.

4. Navigate to the screen you wish to capture.

5. Press the F5 key on the keyboard. An audible “beep” is heard when the key is released. After a delay that may last several seconds, the screen capture confirmation dialog box momentarily displays and closes. Do not proceed until the confirmation displays.

6. If you wish to capture multiple screens, press F5 for each screen you wish to capture. Be sure to wait until the confirmation dialog displays before attempting another screen capture or operation.

7. When you have completed screen captures and wish to save them to the SD memory card, press and release the F9 key on the keyboard (an audible “beep” is heard when the key is released).

Alternatively, press and release the F10 key to copy the screen capture to a USB memory stick. The copy dialog box momentarily displays and closes. All captured screens are copied to the sps2000capture folder on the memory card. (If you are saving screen captures to the SD/USB for the first time, the SPS-500 will create the sps500capture folder automatically.) After captures are copied to the SD card, press F7 on the keyboard to erase the captures from the ECR memory.

Screens are automatically saved in the .png image format and named using the following convention:

20091017054251.png

Year

6-digit time of capture: HHMMSS

Date

8. Remove the SD/USB from the SPS-500 terminal and insert at the PC. You can copy the captured screens to your hard drive, or insert them as needed into Microsoft Office documents.

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Image Downloads

Key images can be added to function and PLU keys. Images can also be used for key screen backgrounds

(viewed in REG mode where key locations are inactive.) Images add style and usability to the SPS-500 touch screen.

This procedure allows you to download images to the SPS-500 where they can be added to keys in the S

Mode Key Location program.

Tips for Getting Images Ready

 The maximum image size for 1 x 1 size keys is 102 x 78 pixels. (2 x 2 size keys can be up to 204 x

156 pixels; 1 x 2 size keys can be 102 x 156 pixels; 2 x 1 size keys can be 204 x 78 pixels.) You will need to use a graphic program such as Microsoft Paint to re-size larger images.

 Images in many common formats can be used: i.e. .gif, .tif, .jpeg, .bmp. (.wmf format images cannot be used.)

 The length of the image file name must be less than 12-characters.

 The image size for background images is 410 x 475 (this size will fill the entire panel). The background image file name(s) should be “flist_imgxxx.jpg”, where xxx means the keylink number,

001 through 200. The extension must be .jpg (with lower case). To display the background image, you must also set the DISPLAY BACKGROUND IMAGE option to YES. View this option by touching the PGM button from the KEY RELOCATION screen.

 A large selection of clip art can be accessed without charge from Microsoft Office Online at http://office.microsoft.com/clipart/default.aspx?lc=en-us .

 CRS is preparing a library of common key images for use on the SPS-500. Go to the SPS-500 product page of the dealer area of www.crs-usa.com

to access these images.

SPS-500 Program Manual v1.31 Software Installation & SD Utilities

33

Image Download Using SD Memory Card

1. At your PC, create a folder “image” on the SD memory card and copy the images you wish to transfer into this folder.

2. Insert the SD Memory Card into the SD slot inside the printer compartment of the SPS-500.

3. Select KEY RELOCATION and then SCREEN DESIGNER from the P or S Mode menu. Select the

PGM tab.

4. Touch the Image key.

Touch Here

5. The “Button Image Select” dialog box displays. Touch COPY. At the confirmation dialog, touch

YES.

6. After successful transfer, the new images will display. Note that when the image file exceeds 10 images, additional image pages are used. Touch the PAGE UP/PAGE DN keys to view all available images.

7. Click OK to close the Button Image Select dialog.

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Software Installation & SD Utilities

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Screen Saver Logo

When the screen saver is engaged, the default SAM4s logo moves in a pattern across the screen (this is the

FLOATING Logo). This logo can be replaced with a custom logo. Name the custom logo “logo.jpg”. The maximum logo size is 759 (wide) X 399 (height)

.

(logo.jpg works best if under 100K in size.)

Set SYSTEM OPTION/GENERAL FUNCTION OPTION #58 to ROTATING to allow up to fifty images to sequence on the screen. These images must be named “logo##.jpg” where ## is 01 through 50.

Follow these steps to implement a custom logo.

1. Make a “logo.jpg” file for a FLOATING logo or “logo##.jpg” files for ROTATING logos. NOTE:

File name must be lower case characters.

2. Make a folder on the SD card named \image. (This is the same folder that is used to contain key images.)

3. Copy the logo files to this directory.

4. Move the SD card to the SPS-500.

5. From the SPS-500 S Mode menu, choose Key Relocation, Screen Designer, PGM Tab, then Image, then Copy and confirm.

6. The new image(s) will replace the SAM4s logo as the screen saver.

Downloading Logo Images for the Internal Printer

You can load up to 14 images into SPS-500 memory through the SD card for printing on the internal printer.

Images files should be named logo_xx.bmp (where xx is 01-14). After loading, use P/SYSTEM

OPTONS/GENERAL PRINTING OPTIONS #34-37 to select the image number you wish to print on the top/bottom of receipts and guest checks.

Note

Images must be in sequential order, beginning with logo_01.bmp. For example, you cannot load logo_02.bmp without also loading logo_01.bmp at the same time. A “NOT FOUND” error will display if you attempt to load logos that are not in a complete, sequential series.

Image Tips

Maximum image sizes are: o

SPS-530 = 576 X 240 pixels o

SPS-520 = 384 X 240 pixels

Images should be black & white

To Load Images

1. Prepare images in the proper sizes and with the proper file names (i.e. logo_01.bmp).

2. Copy images to the update/sps500 folder on the SD card. ((SD:\update\sps500\)

3. Access the System Menu (see “How to Access System Menu” on page 27.)

4. From the System Menu, touch Setup.

5. Touch Logo Define.

6. Insert the SD card.

7. Touch the Logo Def. SD to send the files from the SD card to the ECR.

SPS-500 Program Manual v1.31 Software Installation & SD Utilities

35

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Software Installation & SD Utilities

SPS-500 Program Manual v1.31

S Mode Programming

S- Mode Programming Screen

CAUTION:

S Mode functions are reserved for dealers who set-up and service the SPS-500. The user will not normally perform S Mode functions.

The procedures described in this area are security sensitive. Many S Mode functions, including memory clearing and memory allocation, may cause damage or loss if they are performed without first backing up register data.

► Turn the key lock to the S position. (Note: The S position is unmarked and one position clockwise from the P position. The key marked “C” accesses the S position.)

Note: S Mode Main Menu update at version 1.00s

SPS-500 Program Manual v1.31 S Mode Programming

37

Self Tests

The following procedures are used to perform diagnostic tests on the ECR. The integrity of peripherals is tested at this stage.

► Touch SELF TEST from the S mode MAIN MENU to display the H/W TEST Screen.

Self Tests - Definitions.

SERIAL & IRC LOOP BACK

This is a diagnostics test for the serial port. Special Loop back connections are required.

DRAWER

This will test the opening of the cash drawers - there are 3 drawers available.

LCD

This will test the integrity of the display.

TOUCH

This will test the touch panel.

RTC SETTING

This is the real time clock setting for the service mode.

RAM

This will test both reading and writing of the Random access memory. NOTE: This test is nondestructive. Performing this test will not affect the current program or totals.

IRC

This will test the Ethernet inter-register communication, helping to determine that all ECRs are connected.

Register # Setting – This re-programs the ECR’s register number.

IRC System - This tests the Inter Register communications network.

PRINTER

This will test any device connected to each of the seven output ports

CONTRAST

You can adjust the display contrast.

MSR

This will test attached MSR.

DALLAS KEY

The dallas key option is not available on this model.

VERSION CHECK

This will check and display the current operating version.

SD/USB TEST

This will test SD card or USB stick.

KEYBOARD TEST

This will test the keyboard and indicate the key lock position. Touch the screen to exit.

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S Mode Programming

SPS-500 Program Manual v1.31

KEYBOARD TEST

This will test the keyboard.

NETWORK PING TEST

This will test a specified network IP address.

AGING TEST

Performs a series of system tests in an endless loop. Touch the screen to exit.

APPLICATION UPDATE

Touch APPLICATION UPDATE to initiate an update of the application program by SD card or USB stick. The update application file SPS500 must reside in the SPS500 folder on the memory device card.

See Application Upgrade/Backup from SD/USB” on page 30 for details

Memory Clearing

The Memory Clear selection allows you to selectively clear various areas of the SPS-500 memory.

► Touch MEMORY CLEAR from the S MODE MAIN MENU to display the S mode MEMORY CLEAR

Screen.

Memory Clear Options

(1) RESET ALL TTLS, CNTS & GRAND TTLS

This will remove any sales from the reporting memory, clearing all totals, including grand totals.

(2) CLEAR TOTALS AND COUNTERS

This will clear all sales totals from the reporting memory, excluding grand totals.

(3) CLEAR GRAND TOTALS ONLY

This will clear grand totals only, excluding all other sales totals.

(4-7) CLEAR ORDER TRACKING 1 - 4

This will clear the open checks, setting the balance to zero. The PLU sales are still retained for that check on the financial and product reports. This must be done on the ECR set by S Mode options.

(8) CLEAR PAID RECALL

This is reset the memory for displaying paid transactions, the information will begin storing again.

(9) CLEAR PRODUCT PROJECTIONS

This will reset any information held in the product mix, sales projection files, which store the product usage, period projection analysis.

(10) CLEAR TIME-KEEPING

This will reset employee time clock information, remove all hours worked totalizers and labor costing.

(11) CLEAR CLERK INTERRUPT

This will remove any sales currently open against an employee.

(12) CLEAR PRE-POLL STATUS FLAG

SPS-500 Program Manual v1.31 S Mode Programming

39

If an unsuccessful attempt has been made to consolidate ECRs sales data, the report is flagged as failed.

This will remove that flag allowing normal reporting consolidation again.

(13) CLEAR PLU FILE

This will remove all programmed PLUs from the file, leaving on the basic program.

(14) CLEAR ELECTRONIC JOURNAL

This will reset all sales data held within the electronic journal without printing.

(15) CLEAR CONSECUTIVE#

This will reset the receipt consecutive number.

(16) CLEAR ALL 1-11

This will clear all sales totals as shown above in options 1–11.

(17) CLEAR BATCH

This will clear the current integrated payment batch.

(18) CLEAR GLOBAL ORDER #

This will reset the global order number to zero.

(19) CLEAR DELIVERY

Clears all delivery files.

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Memory Allocation

CAUTION: The procedures described in this area are security sensitive. Memory is automatically cleared after memory allocation is set. Do not change memory allocation after your system has been installed unless you are aware that all programs, totals and counters will be cleared. Do not share this information with unauthorized users and provide the S Mode password only to those you may want to perform these functions.

The Memory allocation is requested when the machine is program reset and default memory allocation is declined. The information can be displayed at any time by selecting S mode option memory allocation.

► From the S mode MAIN MENU touch MEMORY ALLOCATION to display the S mode MEMORY

ALLOCATION Screen.

Options are organized under seven tabs. Maximums of memory allocation variables depend upon how each memory option is set. Available memory is monitored at the top of the screen. An error message displays immediately if you attempt to allocate features that require more memory than is available.

Memory Allocation – Definitions

The following entries define the file sizes for the ECR; once they have been entered they are fixed and cannot be changed without program resetting the machine. All ECRs within an IRC (inter register communications) system should have identical memory allocations.

(1) # OF PLU

This is the maximum number of PLUs (Price Look-Ups).

(2) # OF PLU STATUS GROUPS

This is the maximum number of Status Groups. These are used to program common system flags to a group of PLUs and are required by the system.

(3) # OF PRICE LEVEL PER PLU (1 - 5)

This is the number of price levels per PLU. Each product has the ability to use five prices selected from twenty price bands. If you wish to use price levels, you must determine the number of price levels here.

If Price levels are set, they are set for all PLUs.

(4) PLU REPORT BY PRICE LEVEL

If selected, the PLU report will detail sales at each level, rather than a total and counter for sales at all levels combined.

(5) # OF EMPLOYEES

Determine the total number of employees and set the maximum use wish to use here. Employees include all who use the register for any purpose, including those using only the time clock feature for clocking in/out.

(6) # OF TIME ENTRIES PER EMPLOYEE

Determine the total number of employees and set the maximum use wish to use here. Employees include all who use the register for any purpose, including those using only the time clock feature for clocking in/out.

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41

(7) USE GROUP BY EMPLOYEE

Determine if you wish to report GROUPS by EMPLOYEE. If you choose Yes, then you can report up to

30 of the 99 groups for each employee. See "Groups By Employee" on page 130 to select which groups will report for each employee.

(8) CHECK TRACKING METHOD

Choose HARD or SOFT. Hard checks store only the check balances; soft check store check detail for the number of lines determined at step 12.

(9) # OF TRACKING FILES

The norm is to have one tracking file for check tracking memory. This however can be increased to four, each running independently, thus allowing separate tracking for multiple drive-thru lanes, phone-in orders, etc.

There is the additional option of providing a history for closed soft checks. Tracking file 2 will store closed checks for tracking file one and tracking file 4 will store 3. Normal tracking with not take place on files 3 and 4 when they are allocated to store history.

(10) # OF LINES PER TRANSACTION

Determine how many lines of receipt print can be buffered for each transaction. If this number is reached during a transaction, the message "BUFFER FULL" will display and the transaction must be finalized.

Note: Must be greater than or equal to the number of lines per soft check. Note that voided items also use lines in a check.

(11) # OF LINES PER CHECK/INTERRUPT

This is the maximum number of product lines that can be stored per check, also when using clerk interrupt this is the number of lines that can be stored per clerk. This field also controls the number of history lines that can be stored for closed check tracking files before wrap round reporting begins.

(12) MAXIMUM NUMBER OF CHECKS

Determine the maximum number of checks for each tracking file.

(13) # OF TIME PERIODS

This is the number of time periods by which information will be analyzed. This can be either 24-hourly,

48 - 1/2 hourly, 96 - 15 minutes. Further programming allows suppression and edit of any time report within the chosen range

(14) # OF PRODUCT MIX GROUPS

Product Mix Groups can be used to implement a simplified ingredient system for tracking only essential ingredients associated with items (i.e. cups for beverages or number of pieces for chicken menus.) Enter the number of Product Mix items you wish to track here.

(15) # OF PRODUCT MIX TIME PERIODS

Product mix groups report usage by time period. Determine the number of periods you wish for product mix time reporting. The actual time for each period can be customized. .

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S Mode Programming

SPS-500 Program Manual v1.31

(16) PROJECTIONS

The Product Projection report provides a history of each product mix item's sales by day of week.

(17) # OF RECIPE

Recipes can be used for stock control. When a product is sold; the information will be automatically calculated back through the recipe file in order to deduct the stock from the relevant ingredients. This is the maximum recipes available

(18) # OF INVENTORY INGREDIENT

Enter the maximum number of inventory ingredients you wish to use if you are implementing an ingredient inventory system.

(19) # OF LINES FOR ELECTRONIC JOURNAL

This is the maximum number of lines available for the journal storage area before a reset report is required. One line is required for each line of normal print. Wrap round reporting can be activated with line-by-line override of the oldest data.

Note: Receipt Reprint requires that the transaction to be retrieved be resident in the electronic journal.

Be sure to allocate electronic journal if you wish to use the receipt reprint options.

(20) # OF PAID RECALL TRANSACTIONS

Enter the number of preceding transactions (a maximum of 99) that may be viewed by repeatedly pressing the PAID RECALL key.

(21) CLERK INTERRUPT

This enables the suspension of an active sales transaction, enabling more than one operator to use the

ECR at a time.

(22) EAT-IN BY TIME PERIODS

This allows analysis eat-in sales by time period.

(23) TAKE OUT BY TIME PERIODS

This allows analysis take-out sales by time period.

(24) DRIVE THRU BY TIME PERIODS

This allows analysis drive thru sales by time period.

(25-28) TRACK 1 – 4 BY TIME PERIODS

This provides analysis of the closed/paid check tracking totals with the total monies received reported per hour.

(29) REPORT SELECTION TABLE

Z2 represents accumulation of Z1 reports; Z3 represents accumulation of Z2 reports, etc. You must select all levels below your highest selected report level. For example, if you select Z4 reporting for a particular report, then you must also select Z1, Z2, and Z3 for that report. Each of the five report areas can be read and reset independently.

(30) # OF PROMOTION TABLE

This option represents the promotion (mix & match, mix & match %, fixed price, selective discount, or multi buy) tables that will be available.

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43

(31) # OF ITEMS FOR PROMOTION TABLE (0-99)

If fixed price or multi buy promotions are used, specific lists of items are maintained that must be sold to allow the discount or new price. This option determines the maximum number of items that can be listed.

(32) BITMAP NV BUFFER (0-999999)

Not Used.

(33) DELIVERY TABLE

The number of customer records maintained in the delivery system. Each record includes Title, First

Name, Last Name, Address 1/Address 2, City, ZIP, telephone, email, and birthday fields.

(34-40) DESTINATION BY TIME PERIOD

You can choose to track each additional destination keys (destinations 4-10) by time period. See option

22-24 to set time period tracking for destinations 1-3.

Key Relocation

Touch KEY RELOCATION in S or P Mode: the option to select Screen Designer or Real Key Program displays.

Select Screen Designer to program the touch screen and keylinks

Select Real Key Program to program key locations on the keyboard.

Key Relocation—Screen Designer

In addition to the main screen (the default screen) you can display 199 additional screens referred to as

KeyLinks. Each keylink contains up to 24 programmable locations. With a large traditional ECR keyboard, most SPS-500 applications will be designed with menu items located on the traditional keyboard, and condiments, options and instructions displayed on the screen.

About Keylinks

 Keylinks may be used to organize function keys such as discounts or type of payment keys.

 Keylinks can display any combination of PLU keys (menu items or condiments) or function keys (% keys, media keys, etc.)

 A KEYLINK can be opened (displayed) by touching a key on the Main screen or by touching a key on another Key Link. Key Links can also be opened automatically after the entry of a PLU item (see

PLU Programming). If desired a specific Key Link can display after employee sign on is completed.

 KEYLINKs can be programmed to remain open for unlimited entries, with the DONE key used to close the KEYLINK screen, or can be programmed to close automatically after a set number of entries are completed.

 S Mode System Option # (26) SALES AREA CONFIGURATION allows you to choose one of the four screen layout options: NOT USE (default) provides screen layout consisting of a transaction area and 24 touch locations. TWO COLUMN provides a larger transaction area with a larger font size and 12 touch locations; ONE COLUMN provides a larger transaction area with a larger font size and

6 touch locations; and FULL SCREEN, where the transaction area occupies the entire screen with the largest font size and no touch locations. Keylinks are not used when “FULL SCREEN” is selected.

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SPS-500 Program Manual v1.31

Key Relocation Screen—Screen Tab

1. Select KEY RELOCATION from the P menu or select KEY RELOCATION and then SCREEN

DESIGNER from the S menu. The KEY RELOCATION screen displays with the SCREEN tab selected:

Touch to select another keylink.

2. Use the ▼ or ▲ keys to select the keylink screen you wish to program, or touch the button indicating the keylink currently displayed and enter the number of the keylink you wish to program.

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45

Key Relocation Screen—PGM Tab

Touch the PGM button to display the keylink options. Select the keylink (screen) you wish to program. Note that options are not available for the main screen (keylink #0), you must select keylink #001 to #200 to set options.

Touch the location you wish to program. A border will display on the selected location.

To apply the key attributes to the same position is other keylink screens, touch the KEY button. You will be prompted to enter the range of keylinks where you would like this key applied.

In a similar manner, you can assign the same key shape and color to the same position on other keylinks.

Touch KEY to assign a function, PLU or keylink to a selected location. (Key assignment can also be done at the LIST tab.

The keylink set here will display after entries for the initial keylink are satisfied or the keylink is exited.

Touch multi check if you wish to assign the same attributes to a group of locations at the same time. Touch as many positions as you wish and then make your selection.

Touch

Copy to copy the keys on this screen to a range of other

The DISPLAY BACKGROUND

IMAGE option -- you must also download the image. See “Image

Downloads” on page 33.

The keylink set here will display after entries for the initial keylink are satisfied or the keylink is exited.

The value entered in the “number of choice” field will determine the number of entries before the keylink is automatically closed. For example, if “2” is set here, after 2 entries, the keylink will automatically close.

If the DONE key is enabled and you set “0” here, unlimited keylink entries will be accepted. When the

DONE key is pressed, the previous keylink will display.

If the DONE key is enabled and you wish to advance to the keylink set in the “FUNCTION LIST KEY

LINK” field, set the “NUMBER OF

CHOICE:” field to a value of “99”.

If YES, the keylink will ask for the quantity of items.

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SPS-500 Program Manual v1.31

Key Relocation Screen—Design Tab

Select one of 4 font sizes

Select black or white font color.

Select button color.

Touch here to select a button size/type. Inactive buttons (“X”) do not display in REG mode.

Key Relocation Screen—List Tab

Touch auto select to automatically go to the next key after each program t

Touch multi check if you wish to assign the same attributes to a group of locations at the same time. Touch as many positions as you wish and then make your selection.

Use the list tab to select the function of the selected key location:

 Touch the FUNCTON tab and then select the function from the list, or

 Touch the MACRO tab to assign a macro to the location, or

 Touch the PLU tab to assign a PLU to the location, or

 Touch the KEY LINK tab to select a keylink to open when this key is touched.

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47

Function Key Code List

1 1

2 2

3 3

4 4

5 5

6 6

7 7

8 8

9 9

10 0

11 00

12 000

14 Reserved

15 Reserved

16 CANCEL

17 Reserved

18 CASH

20 Reserved

21 CHECK

51

57 HOLD

58 INACTIVE

59 KEYBOARD LEVEL 1

60

61

62

63

64

KEYBOARD LEVEL 2

KEYBOARD LEVEL 3

KEYBOARD LEVEL 4

KEYBOARD LEVEL 5

LIST CHECK 1

65

66

LIST CHECK 2

LIST CHECK 3

67 LIST CHECK 4

68 Reserved

69 DELIVERY

24 CLEAR

25 CONTINUE

26

27

CURR CONV 1

CURR CONV 2

28

29

CURR CONV 3

CURR CONV 4

30 CURR CONV 5

31 Reserved

32 Reserved

34 Reserved

35 Reserved

36 REPORT

37 DONE

38 Reserved

39 Reserved

40 EMPLOYEE

73 Reserved

74 Reserved

75 Reserved

76 Reserved

77 DATATRAN

78 STRING REPORT

81 Reserved

82 Reserved

83 Reserved

84 Reserved

85 Reserved

86 Reserved

87 Reserved

88 Reserved

89 Reserved

90 ENTER

44 EMPLOYEE 4

99 Reserved

100 Reserved

111 Reserved

112 Reserved

113 Reserved

114 Reserved

117 MACRO # (CODE No..)

129

130

131

132

133

134

135

119

120

121

122

123

124

125

126

127

128

MISC TEND 1

MISC TEND 2

MISC TEND 3

MISC TEND 4

MISC TEND 5

MISC TEND 6

MISC TEND 7

MISC TEND 8

MISC TEND 9

MISC TEND 10

MISC TEND 11

MISC TEND 12

MISC TEND 13

MISC TEND 14

MISC TEND 15

MISC TEND 16

MISC TEND #

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S Mode Programming

SPS-500 Program Manual v1.31

146 Reserved

148 P/BAL

149 Reserved

150 Reserved

151

152

153

154

155

156

PAID OUT 1

PAID OUT 2

PAID OUT 3

PAID OUT 4

PAID OUT 5

PAID RECALL

165 % 9

166 %10

167 PLU

168 Reserved

170

171

172

173

174

175

176

177

PRICE LEVEL 1

PRICE LEVEL 2

PRICE LEVEL 3

PRICE LEVEL 4

PRICE LEVEL 5

PRICE LEVEL 6

PRICE LEVEL 7

PRICE LEVEL 8

178

179

180

181

182

PRICE LEVEL 9

PRICE LEVEL 10

PRICE LEVEL 11

PRICE LEVEL 12

PRICE LEVEL 13

183

184

185

186

PRICE LEVEL 14

PRICE LEVEL 15

PRICE LEVEL 16

PRICE LEVEL 17

187

188

PRICE LEVEL 18

PRICE LEVEL 19

189 PRICE LEVEL 20

190 PRINT

SPS-500 Program Manual v1.31

193 PROMO

194 Reserved

195 QUIT

197

198

199

200

201

202

203

RECALL CHECK 1

RECALL CHECK 2

RECALL CHECK 3

RECALL CHECK 4

RECD ACCT 1

RECD ACCT 2

RECD ACCT 3

204

205

RECD ACCT 4

RECD ACCT 5

206 RECEIPT

207 REPEAT

208 SCALE

210 Reserved

211 SPLIT ITEM

218 SUBTOTAL

220

223 Reserved

224

225

226

227

228

229

230

TABLE 2

TAX EXEMPT

TAX SHIFT 1

TAX SHIFT 2

TAX SHIFT 3

TAX SHIFT 4

TAX SHIFT 5

TAX SHIFT 6

240 VALID

242 WASTE

243 FUNC.LIST#

244 X/TIME

245 Reserved

251 NEW CHECK 1

252 NEW CHECK 2

253 NEW CHECK 3

254 NEW CHECK 4

255 Reserved

257 Reserved

258 Reserved

259 Reserved

260 Reserved

261 Reserved

262 Reserved

263 Reserved

264 Reserved

265 Reserved

266 Reserved

267 Reserved

275

276

277

278

279

280

270 Reserved

271 Reserved

272

273

274

*AUTOCASH 1 (v1.00s+)

*AUTOCASH 2 (v1.00s+)

*AUTOCASH 3 (v1.00s+)

*AUTOCASH 4 (v1.00s+)

*AUTOCASH 5 (v1.00s+)

*AUTOCASH 6 (v1.00s+)

*AUTOCASH 7 (v1.00s+)

*AUTOCASH 8 (v1.00s+)

*AUTOCASH 9 (v1.00s+)

S Mode Programming

49

Function Key Definitions

Numeric Keys 1-9, 0, 00,

000

ADD CHECK

CANCEL

CASH

TIP DECLARE

CHECK

CHECK CASH

CHECK ENDORSE

CLEAR

CONTINUE

CURR. CONV. 1-5

TABLE DSP

NEXT DOLLAR

REPORT

DONE

EMPLOYEE

#

1-12

Use for numeric entries, can be removed or relocated on the keyboard or touch screen.

013

Use to add multiple guest checks (tracking balances or soft checks) for payment together. See "TRAY SUBTL" on page 55 to add separate transactions when you are not tracking balances.

016

Touch CANCEL to abort a transaction in progress. All current items are removed (voided).

018

Use CASH to finalize or tender cash sales. Change is computed when the amount of cash tendered is greater than the amount of the sale.

019

Use to declare employee tips if you are not using the employee time keeping feature. (If you are using employee time keeping, you are prompted to declare tips when clocking out.)

021

Use CHECK to finalize or tender check sales. Change is computed when the amount of the check tendered is greater than the amount of the sale.

022

Use the CHECK CASH key to exchange a check for cash outside of a sale.

023

If compulsory check endorsement is set with the CHECK key, use the

CHECK ENDORSE key to print the endorsement message after a check is inserted into the appropriate printer.

024

Use the CLEAR function to clear numeric entries or error conditions.

025

Use to override the pop-up employee function after a transaction.

Allows the employee to post an additional transaction without signing on again.

026-

030

Use to convert and display the value of the transaction in foreign currency. Only cash tender is allowed after touching a CURR CONV key. Change is calculated and issued in home currency.

033

Use to display the table map.

034

Touch the NEXT DOLLAR key to tender an amount the next whole dollar above the sale total. For example, if the sale total were $2.52, then the NEXT DOLLAR key would automatically tender $3.00.

036

You can print out reports from the REG tab using the REPORT key.

Reports are generated by first entering the report code, then touching the REPORT key, i.e.: [Report Code] [REPORT]. See “Report

Function Key Report Code Structure” on page 167 in the appendix of this manual. Note:

037

Touch the DONE key to exit a keylink screen and return to the main screen.

040

The EMPLOYEE # key is used to sign on a cashier, clerk, server or employee.

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SPS-500 Program Manual v1.31

EMPLOYEE (1-10)

ERR.CORR

FD/S SHIFT

FD/S SUBTL

FD/S TEND

GUEST #

HOLD

INACTIVE

LIST CHECK 1-4

DELIVERY

PARK DELIVERY

SERV DELIVERY

DELIVERY LIST

DATATRAN

STRING REPORT

NEXT DOLLAR

SHIFT CHANGE

041-

050

The EMPLOYEE (1-10) keys can be programmed to sign on a specific employee when touched directly, without entering a code.

052

Touch ERR CORR immediately after an item to void that item.

053

Touch FD STMP SHIFT to shift the pre-programmed food stamp status of an item prior to its registration.

054

Touch FD STMP SUBTTL to display the total of food stamp eligible items registered in the current transaction.

055

Touch the FD STMP TEND key to tender Food Stamps after the display of the food stamp eligible subtotal. Depending upon function key programming, change less than $1 may be applied to any cash balance or issued as cash change.

056

Use to record the number of guests served by a transaction. The entry may be compulsory. The entry appears on receipts and the kitchen printer/KVS.

057

Use to identify an individual item, or an entire transaction so that the designated items will not print/display at the kitchen printer/KVS at the current finalization. Items designated as "hold" items will display on the screen with an "H".

058

Use to define an inactive key location.

064-

067

Touch LIST CHECK (for the appropriate tracking file) to display a list of all open soft checks in the file.

069

The Delivery function key is used to initiate a delivery transaction.

When touched, the Delivery key opens the customer record screen.

Here existing accounts can be opened, new accounts created, or existing accounts deleted.

070

The Park Delivery function key allows you to accept orders and hold them for preparation and delivery at a later time.

071

The Serv Delivery function key releases held parked orders for preparation.

072

Touch the Delivery List function key to display a list of open delivery check numbers, with name, time and status. From the list, you can release a parked order for preparation.

077

Use to display the Datatran function menu in REG Mode, including

Open Batch, Close Current Batch, Close Batch with Debit, Gratuity, and Get Gift Card Balance functions.

078

Use to execute string report from REG mode. Enter number of string report to execute. Manager password may be required.

079

Touch the NEXT DOLLAR key to tender an amount the next whole dollar above the sale total. For example, if the sale total were $2.52, then the NEXT DOLLAR key would automatically tender $3.00.

080

Use to manually change the shift. Enter the shift number and touch

SHIFT CHANGE.

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51

CURSOR DOWN

CURSOR UP

DESTINATION 1-10

MACRO PAUSE

MACRO SET

MACRO #

MDSE RETURN

MISC TEND 1-16

MISC TEND #

MODIFIER 1-10

#/NO SALE

P/BAL

52

S Mode Programming

080-

089

Reserved

091

Use in REG Mode to cursor up to an item displayed in the transaction area of the screen.

092

Use in REG Mode to cursor up to an item displayed in the transaction area of the screen.

099-

100

Reserved

101-

110

DESTINATION functions are subtotal functions to be used for selling situations such as eat in, take out and drive thru. Touch the appropriate

DESTINATION key to record the amount of the transaction in the destination key total on the financial report. Tax calculation can be changed to accommodate different tax rules for drive thru sales.

111-

114

Reserved

115

Press the MACRO PAUSE key during macro programming to indicate a pause in the macro. A macro will stop when it reaches the pause, and then accept an operator key entry before continuing the macro sequence.

116

Press the MACRO SET key to create a macro at any time without going through the P-mode macro program.

117

Use to execute one of the forty possible macros by entering the macro number and touching the MACRO # key.

118

Touch the MDSE RETURN key to adjust items inside or outside of a transaction.

119-

134

Touch a MISC TEND key to finalize or tender sales paid by various charges or other media. Tendering may or may not be allowed depending upon function key programming. (Charge is the default descriptor for MISC TEND #1)

135

Access any of the 16 possible miscellaneous tender functions by entering the tender number (1-16) and touching the MISC TEND # key.

136-

145

Preceding a PLU entry, a modifier key changes a digit of the PLU number, causing a different PLU to be registered. Modifier keys can be set to change any of the 14 PLU digit positions to any specified digit (0-

9).

147

Use to enter a non-adding memo number during a transaction (# function) or use to open the cash drawer outside of a sale (no sale function). Beginning at version 1.00s (Sept 12, 2013) capability to scan a non-add number was added.

148

Enter an amount, and then touch the Manual Previous Balance (P/BAL) key to use the simplest form of Charge Posting/Table Service. The

P/BAL key may be used any time within a transaction. Transactions where the P/BAL key is used must be finalized with one of the STORE

CHECK keys.

SPS-500 Program Manual v1.31

PAID OUT 1-5

PAID RECALL

%1 - %10

PLU

PRICE INQ

PRICE LVL 1-20

PRINT

PRINT CHECK

PRINT HOLD

PROMO

QUIT

RECEIPT ON/OFF

151-

155

Touch a PAID OUT key to remove cash, check or miscellaneous media from the drawer.

156

The PAID RECALL key is used to recall last x number of transactions, starting with the last transaction finalized. (X is determined in memory allocation.) Once recalled, a transaction could be reviewed (using the cursor keys or PAGE UP/PAGE DN). To exit the paid order view, touch CLEAR.

157-

166

Ten discount keys (%1 - %10) are available to handle various kinds of discounts, markdowns and adjustments to items or transactions.

167

Enter the PLU code number and touch PLU to register a PLU.

169

Touch the PRICE INQ to display the PLU price without actually registering the PLU.

170-

189

Touch a LEVEL key prior to a PLU entry to shift the price of a PLU to a different price set in PLU programming.

190

Touch the PRINT function to send items that require special preparation to the kitchen printer (or KVS) before the sale is finalized. An item can be programmed as an auto grill item, requiring the PRINT key to be touched every time the menu item is sold. This function does not affect normal kitchen printer/KVS routing. The PRINT function also sends items in group sequence using the “meal order feature”. Items are given a meal order priority through group programming. Each time the

PRINT key is touched, the next priority of items will be release to the kitchen printer.

191

Prints the soft guest check (tracking file) that is currently displayed.

The PRINT CHECK key may be programmed to store (service) the check automatically.

192

Use to remove the "hold" designation from an item or order, so that the items and their instructions are now sent to the kitchen printer/KVS at finalization.

193

Touch the PROMO key to void the price (the item remains) of an item.

Can be used for 2 for 1 promotions. A PROMO count is available for each menu item.

195

Touch QUIT to automatically sign off the current cashier/clerk.

196

Touch RECEIPT ON/OFF to toggle the receipt function from on to off or touch [1] [RECEIPT ON/OFF] to turn receipt on or [2] [RECEIPT

ON/OFF] to turn receipt off. You must first have a receipt printer connected, identified to the register, and the print receipt automatically option (see General Printing Options) turned on. Key also controls report printing.

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53

RECALL CHECK # 1-4

RECD ACCT 1-5

RECEIPT

REPEAT

SCALE

SEAT #

SPLIT ITEM

SPLIT PAY

STOCK INQ

STORE CHECK 1-4

SUBTOTAL

TABLE # (1-4)

TAX EXEMPT

197-

200

The check tracking system can maintain only balances (hard check) or entire transactions (soft check) in the register memory. Four different tracking files can be separated to maintain, for example: restaurant checks, call-in orders, delivery orders, and/or table balances. Touch one of the four RECALL CHECK # keys directly to begin a tracking transaction, or enter the tracking number and touch the RECALL

CHECK # key to access the existing tracking balance.

201-

205

Touch a RECD ACCT key to add cash, check or miscellaneous media to the drawer.

206

Touch the RECEIPT key to issue a transaction receipt at the designated receipt printer.

207

Touch the REPEAT key to quickly re-order a set of items. When a check is recalled, simply touch the REPEAT key to automatically register all of the items registered at the previous posting.

208

Touch the SCALE key to automatically display the weight from a scale connected to the register, or to manually enter a weight for extension.

209

Use to identify a specific seat (or person) within a transaction.

Facilitates separate payment by seat, and identifies to the food preparation staff (through the kitchen printer/KVS) how to assemble meals. Seat numbers may be assigned at the time of entry or, if necessary, later in the transaction.

211

When like items are consolidated in a transaction you can move the cursor to the item and touch the SPLIT ITEM key to display the items separately, instead of in consolidated form, used normally to assist the items to seat allocation.

212

Touch the SPLIT PAY key to divide the amount of a guest check into equal segments for payment by more than one person.

213

Touch the STOCK INQ key, and then enter (or scan) an item to view the stock status of the item. (The item must be a stock item to use this function.)

214-

217

The check tracking system can maintain only balances (hard check) or entire transactions (soft check) in the register memory. Four different tracking files can be separated to maintain, for example, restaurant checks, call-in orders, delivery orders, and/or table balances. Touch one of the four STORE CHECK # keys to finalize a tracking transaction.

(This function is equivalent to a SERVICE function.)

218

Touch SUBTOTAL to display the message “SUBTOTAL” on the display. Although a running total is always displayed on the bottom of the screen, the SUBTOTAL key may be required before some functions, such as subtotal discount.

219-

222

Use to enter the table number of the check. If a table number is entered, the TABLE # key can also be used to recall the check.

223

Reserved

224

The TAX EXEMPT can be preprogrammed to exempt specific taxes from a sale.

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SPS-500 Program Manual v1.31

TAX SHIFT 1-6

CLK IN/OUT

TIP (1-3)

TRANSFER CHECK (1-4)

TRAY SUBTL

VALID

VOID ITEM

WASTE

FUNC.LIST#

X/TIME

PARK ORDER

SERVE ORDER

KP ROUTING

225-

230

Use to shift the preprogrammed tax status of an item. Touch before an item entry to make taxable.

231

Touch the CLK IN/OUT key to record start and stop work times for the registered employee. Hours worked are maintained by the time clock system.

232-

234

Use to enter a tip amount on a check.

235-

238

Use to transfer one or all open soft checks form one server to another server. A transfer check receipt will print.

239

Touch the TRAY SUBTL key to finalize a transaction that will be paid later with subsequent transactions. See "ADD CHECK" on page 50 to add multiple soft checks for payment.

240

Touch VALID to initiate a single line validation. (A printer with validation capability must be connected to the system and programmed appropriately.)

241

Touch the VOID ITEM key to remove an item from a transaction.

Locate the cursor on the item you wish to remove and touch the VOID

ITEM key.

242

Used to start and end entries of items that are wasted. A waste count is maintained for each item and inventory is adjusted.

243

Use to manually advance to a specific Key Link. Enter the Key link #

(1-200), touch the FUNC.LIST# key.

244

Use the X/TIME key to multiply, to register split price items, or display the time in the REG mode.

245

Reserved

246

Used in conjunction with a kitchen video system and the SERVE

ORDER function key. Enter a number and touch PARK ORDER to park or "suspend" an order on the video monitor until the order is completely filled. In the case of a drive through order that cannot be completed when the customer arrives at the pick-up window, the operator would park the order until it was completely filled. The order would then be served or bumped by using the SERVE ORDER key.

247

Used in conjunction with a kitchen video system and the PARK

ORDER function key. Enter a number and touch SERVE ORDER to serve or bump the order from a video monitor. No video keypad is needed for this function.

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The KP ROUTING key is used to override KP Time Period control.

For example, a restaurant might normally operate two kitchens at one time and one kitchen at other times. In case the volume of business changes, the manager might want to control the KP routing manually.

Also, a single item, or large order might be required to be sent to a different printer than normal. Select STAYDOWN or TRANS. POP

UP. To operate, before the transaction, touch [1] [KP ROUTING] for period one or [2] [KP ROUTING] for period two.

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SPLIT CHECK

ALPHA TEXT

NEW CHECK1-4

PRICE CHANGE

PREV LIST

NEXT LIST

AUTOCASH 1-9

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The Split Check function provides another method of breaking down checks for payment. Note that this method works best when check numbers are not automatically assigned. Many programmers/installers will use the table number as the check number, and in this situation the feature works quite well.

Place a “Split Check” key on the screen. Recall a check (table). Select the item you wish to place on a new check by touching the item on the display, then touching [Split Check]. Note that an asterisk (*) now displays next to the item. Continue to mark additional items to be assigned to a different check as necessary. Touch [Store Check]. The prompt will ask you to enter the number of the check you wish the designated items to be assigned to. Enter the check (table) number and touch OK. The original check with be stored automatically and the new check with the split items is open for storing or payment.

If you wish to use the split check feature in applications where checks are automatically assigned, you must first open and store a new check.

Make note of the check number. Then open the check from which you wish to split items from. Identify the items using the [Split Check] key as described above. Then when prompted to enter the number of the check where the selected items are to be assigned, enter the number of the new check you previously created.

250

Use to type a name or message that will be associated with a soft check.

Touch the ALPHA TEXT key anytime after a check has been opened, then type a message (up to 15 characters) using the alpha keyboard overlay and touch OK. Multiple message lines can be entered. The message is saved and printed/displayed with the order. A system option controls whether the message is printed on the guest check.

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254

The standard recall check key allows a check to be opened if it does not already exist. This is excellent in hospitality tracking, however for account management credit may not so readily be given. Therefore when this button is programmed accounts are not opened automatically.

A warning will indicate an account does not exist if an attempt is made to open using the recall check key. The new check button is used to open new accounts. The programmability for this key is automatically picked up from the status of the Recall check key.

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This allows the pre-programmed price of an item to be changed though the sequence: [PRICE CHANGE] [PLU] [PRICE] [PRICE CHANGE].

The PLU flag “ALLOW PRICE CHANGE” controls this function.

268

Moves the current screen (n) to the previous screen (n-1).

269

Moves the current screen (n) to the next screen (n+1).

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280

Use for quick cash tender keys instead of Macro keys. Functions are available in v1.00s or later. Amount of tender is programmable.

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System Options

This section is used to define the most fundamental parameters of the whole system such as, how many ECRs are in the network, which ECR number will store common data, etc.

► Select SYSTEM OPTIONS from the S mode PROGRAMMING MENU to display the S mode SYSTEM

OPTIONS Screen.

S Mode System Options – Definitions

(1) REGISTER # (1-32)

This is the register number for this ECR. This is required to be a sequential number starting from 1 for each of the ECRs in an inter-register communications system.

(2) STORE #/STORE NAME

This is used during communications to indicate which store sales are collected from. Either a store name, store number, or both a store name and number can be entered. If store number alone is entered, store files will be saved on the SD/USB card under the store number; if a store name alone, or if a store name and number are entered, store files will be saved on SD/USB under a folder with the store name.

(3) IRC FROM REGISTER #

This is the number of the first ECR in an inter-register communications system. The norm is 1.

(4) IRC TO REGISTER #

This is the number for the last ECR in an inter-register communications system.

(5) IRC NUMBER OF RETRIES

The standard setting will be acceptable here, unless directed by CRS Support to use a different value.

This feature controls the number of requests to consolidate a ECR before failure is announced. This is default to 10 providing optimum network performance.

(6) PRINT DISPLAY DECIMAL POSITION

This is the number of decimal places the system will use.

(7) PASSWORD (0000 – NO PASSWORD)

Each of the reporting areas can be password protected to provide management restriction.

(8) SEND PLU DESCRIPTOR WHEN POLLED

This option must be selected when polling with SAM500.

(9) REG# HOLDS TIME IN/OUT DATA

The time clock, labor hours worked and costing analysis feature can be operated on any ECR, however the data is held centrally on one register.

(10) REG# HOLDS CHECK TRACKING DATA

The four check tracking files can be operated on any ECR. The files however are stored centrally, normally on ECR #1. On a more customized system this can be changed so that each tracking file is stored on a different ECR, the information will be available for central use.

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(11) REG# HOLDS BACKUP CHECK TRACKING DATA

The four check-tracking files can backed up on a second ECR.

(12) REG# HOLDS KP GLOBAL ORDER#

The order number printed on kitchen order tickets can be the register number followed by a consecutive number or can be held centrally and be a system consecutive number this is referred to as a global order number.

(13) REG# HOLDS CLERK INTERRUPT DATA

Identify the register that stores transaction data when the transaction is suspended while another clerk begins a different transaction.

(14) DISPLAY PRINTER ERROR WHEN POLLING

This controls the response of the ECR when a printer is not available to print a PC activated report. The option is default to No to ensure that if a printer is off line the communications will continue.

(15) NUMBER OF REGISTER THAT HOLDS THE DATATRAN

Enter the number of the ECR in the network where the DataTran is connected.

(16) MSR IS CONNECTED

Set MSR CONNECTED to DATATRAN if the MSR is connected to the DATATRAN; PDC if the MSR is connected to the PDC; REGISTER if the MSR is connected to the register (internal).

(17) PINPAD IS CONNECTED

Select DATATRAN or PDC.

(18) PINPAD KEY TYPE

Set the PIN encryption method: DUKPT or ROTATE KEY.

(19) TRACK# HOLDS DELIVERY TABLE

If using a delivery system, indicate the tracking file number that will be used to keep transactions input using the delivery function.

The following are used for sending reports via FTP:

# NETWORK SETTING?

Set to YES for FTP communications

AUTOMATICALLY GET IP ADDRESS? (DHCP)

Set to YES only if you want to get the OP address from the DHCP server. Consult your network administrator.

IP ADDRESS

Set only if using IP Polling.

SUBET MASK

Set only if using IP Polling.

GATEWAY

If connected by router, set to IP Address of Router.

DNS SERVERS#1/DNS SERVERS#2

If connected to Internet, obtain from your Internet Service Provider (ISP).

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USE NEW IRC NETWORK (Version 1.00s or later)

This option allows you to use a non-standard IP address configuration.

PC CONNECTION TYPE

Select SERIAL or ETHERNET.

PC CONNECTION PORT NUMBER

The port number.

(20) USE MAGNETIC DALLAS KEY

Set to NO. This option is not currently available.

(21) DRAWER OPEN COUNT (1-5)

Default is 1. This is the number of drawer open pulses sent to the drawer. This option only if you are experiencing intermittent cash drawer opening failure.

(22) DRAWER OPEN DELAY

Default is 100. This is the time delay between pulses, if multiple pulses are set on option #23. Set this option only if you are experiencing intermittent cash drawer opening failure.

(23) DRAWER OPEN TIME

Default is 200. This is the length of the drawer pulse. Set this option only if you are experiencing intermittent cash drawer opening failure.

(24) STRONG PASSWORD

If Yes, requires sign –in code and MCR sign on. Required for integrated payment installations.

(25) SAVE EFT LOG FILE TO (option changed at version 1.00q)

Choose NONE, SD or USB. Always set to NONE. Do not use unless instructed to use by CRS support.

(26) SAVE PABP LOG FILE TO (option changed at version 1.00q)

Choose NONE, SD or USB. Must be set on all ECRs in the system if using integrated electronic payments. Select the memory device (SD or USB) that is being used to collect the PABP log file.

(27) SALES AREA CONFIGURATION

Choose one of the following screen layout options (see examples below each option):

NOT USE (default) provides screen layout consisting of a transaction area and 24 touch locations.

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TWO COLUMN provides a larger transaction area with a larger font size and 12 touch locations;

ONE COLUMN provides a larger transaction area with a larger font size and 6 touch locations;

FULL SCREEN the transaction area occupies the entire screen with the largest font size and no touch locations. Keylinks cannot be used when “FULL SCREEN” is selected.

(28) DATATRAN TIMEOUT (30-240) (option added at version 1.00q)

Set to 240 when using integrated electronic payments (Datatran). Lower settings may cause payment issues. CAUTION: Because this option was not available on earlier versions, if a saved program is loaded from an earlier application version, this option will load at zero. This option must be set to 240 for proper Datatran operation.

(29) KEY SCAN TIME (10 - 300) (option added at version 1.00s)

Default is 300. Do not change unless adviced by CRS Technical Support.

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Printer Driver Selections

This program allows you to change the commands for specific printers, or to set up a new printer by using generic (1-5) settings.

► Select PRINTER DRIVER SELECTIONS from the S mode PROGRAMMING MENU to display the

PRINTER DRIVER SELECTIONS screen.

This is used to customize existing printer formats or to add generic printers to the system. There is normally no need to change this information. The only exception being, printing bitmap images where the initialization code should be deleted for the appropriate printer.

Printer Driver - Definitions

PRINTER TYPE

Common printer types have been defined, ELLIX, SAMSUNG, CITIZEN, EPSON etc. These need no modification. The system does have some custom printer types available for technicians to allocate their own settings.

PRINTER TASKS: INITIALIZE, COMPRESS, Etc.

Leave these setting at default unless specific settings are needed to perform special printing such as bold, underline etc. Refer to printer documentation or consult CRS for additional support.

START CODE

This code relates to the printer task and is input from your own printer manual when defining a custom printer.

CANCEL

This code relates to the printer task and is input from your own printer manual when defining a custom printer.

Special Settings for Expanded Print

For impact printers such as the SNBC BTP-M280 or Bixolon SRP-275:

In the EXPANDED field, set the START value to 1B2130 and the CANCEL field to 1B2101.

For thermal printers such as the SAM4s ELLIX 20 or SNBC thermal models:

In the EXPANDED field, set the START value to 1D2120 and the CANCEL field to 1D2100.

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Define Port

There are 4 serial ports and one Ethernet port for peripheral device connection. The following section defines the peripheral device and the parameters for the peripheral that will be attached to the port.

► Select DEFINE PORT from the S mode PROGRAMMING MENU.

Define Port - Definitions

PORT

This is the number of the physical port located on the ECR. There are four serial ports, and an Ethernet port (with settings for up to seven Ethernet printers).

PORT DESCRIPTION

This is an area in which you can type your own description of the task the port is carrying out, i.e.

KITCHEN PRINTER, HAND SCANNER etc. This description is for your own reference purposes.

BAUD RATE

This is the Baud Rate of the device, the communications speed of the peripheral.

PARITY

This is a standard peripheral definition; the information is normally supplied with the device.

DATA BITS

This is a standard peripheral definition; the information is normally supplied with the device.

STOP BITS

This is a standard peripheral definition; the information is normally supplied with the device.

RETRIES

This is the number of attempts that will be made to communicate with a device before failure is declared.

The default setting (3) is satisfactory for most commonly used peripherals.

PRINT BIT MAP

This allows printing of the previously downloaded graphics logo if the option has been defined as available within the memory allocation.

FEED LINES BEFORE PRINTING/AFTER PRINTING

This the number of lines to be fed before or after the printing is started, this will make the receipt longer, helping format the ticket for non-cutter printers.

LOGO SIZE

Select Normal, Double Height, Double Width, or Quadruple. This option is not used when using the new

NV image downloading.

LINES ON HARD SLIP

When a slip printer is used, this is the number of lines that can be printed on a loose paper printer, before a prompt for the next page appears.

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CUTTING AFTER PRINTING

When a printer has the capabilities of auto cut, this option will decide if that feature is to be used. For receipts it is commonly set to yes, however detail journal printers do not require this option.

IN CASE OF PRINTER, KICK THE DRAWER

Use to send an audible beep using an optional beeper.

PRINT UPSIDE DOWN

The printer will print the receipt upside down so that if the printer is wall-mounted, or placed vertically, the user can read easily. Supported printers are: SAM4s Ellix 10, Ellix 20, Bixolon SRP-350, Epson

TM-T88-2. If the number of lines to print in one print job exceeds 1000, the SPS-500 will ignore the option.

DEVICE

This is the peripheral that will be connected to the port. The following options can be chosen:

DISABLE

The port is not active

PRINTER

The port will be used to operate a printer, you are then presented with a list of Printer types, all of which are pre-programmed with Driver setting.

VIDEO

This is a linked Kitchen Video System for the display of products.

POLLING

This is the on-line computer link.

SCALE

This links to an approved scale for weighted items. The “OZ Scale” setting supports the Avery Berkel

6712 POS scale, and the POS30/POS60 scales which are capable of weighing in ounces (rather than pounds). NOTE: If weighing by ounces, the price per ounce must be preset in the PLU price. The scale will weigh in ounces and compute the correct price per ounce.

SCANNER

This option enables a barcode scanner.

EFT TERMINAL

This option links a DataTran integrated payment device.

CHANGER

This option allows a coin changer to be connected.

POLE DISPLAY

This option allows a pole display to be connected.

LIQUOR

This option allows a liquor dispenser to be connected.

PDC

The option enables a peripheral device controller.

RF UNIT

Setting the RF UNIT option makes the register send data to the serial port in short spurts to make sure the buffer does not fill up on the receiving device. Use this setting with the Bixolon SRP-270 impact printer or when wireless RS-232C adaptors are installed.

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S Mode Program Scan Printing

Programmed information can be sent to a printer so that a hard copy can be produced.

This option is ideal for keeping records of your machine’s settings – these can then be stored for future reference.

S Mode Program Scans - Definitions

MEMORY ALLOCATION

Print the definitions of the systems features and file maximums.

SYSTEM OPTIONS

This prints the most basic of features such as terminal number and IRC (inter register communications) settings.

PRINTER DRIVER SELECTIONS

This print out shows how technicians have customized printers.

PORT DEVICE SELECTIONS

This prints the function of each of the physical ports listing the peripheral type connected.

DEFINE PORT PARAMETERS

This prints the configuration of the ports, communication speed and unique settings.

SUPER MACRO

The supermacro (a troubleshooting resource) records the last 1000 keystrokes in REG mode (keystroke in other modes are not recorded). When 1000 keystrokes are entered, only the most current 1000 keystrokes are available (First-In-First-Out).

Touch SUPERMACRO to print. On the report, each keystroke is preceded with a code: [M] indicates the keystroke is a mode key; [K] indicates the keystroke is a function key list (keylink); [F] indicates the keystroke is a function key; [P] indicates the keystroke is a PLU entry. When printing is complete, a window displays “INITIALIZE SUPER MACRO?” Touch YES to clear the supermacro memory.

RECEIPT REPRINT

Select the consecutive number of the receipt you wish to reprint from electronic journal.

PROGRAM VERSION

Select to print the application and operating system versions.

SUPER MACRO (DEBUG)

(Available version 1.00s or later) Prints Super Macro with debug codes—debug codes may be requested for engineering purposes.

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Password Notes

The correct password is required to access manager mode. The default manager password is: 9999. You can set your own 4-digit password by selecting Passwords in S mode.

Separate passwords for report levels (X and Z1-Z5) can be set in S Mode System Option #7. Here the default password is also 0000, meaning all report levels can be accessed without password entry.

Load Default Messages

This will revert back to default text for any messages, which may have been changed from their original settings, including:

ERROR MESSAGES

These are the onscreen display prompts warning the operator of miss-operations. Default Error Messages are listed on page 141.

SYSTEM DESCRIPTORS

These are the onscreen and reporting messages designed to assist the operator. Default System

Descriptors are listed on page 143.

At version 1.00s the option label is changed to LOAD DEFAULT MESSAGES/FUNCTION KEYS. Options available at this version include loading: MESSAGES & FUNCTION KEYS, MESSAGES ONLY and

FUNCTION KEYS ONLY.

Check Unlock/Clerk Unlock

This will reset locked operational checks or clerk interrupt details. This must be performed on the terminal set to store the data in the S Mode system option settings.

CHECK UNLOCK

Used in the unlikely event that an open check track number becomes locked and inoperable.

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SRAM Backup

Use this function to load or save an end user programs or report data to or from an SD memory card, USB memory stick or FTP site.

Save End User Program

1. From the S Mode menu touch SRAM Backup.

2. Depending upon the method you will select, insert an SD card in the SPS-500; or insert a USB memory device, or connect the SPS-500 to the FTP site via a router and internet connection, then touch the appropriate button to display the select store name field dialog box.

The current store name (or number if no store name is programmed) is displayed here.

Saved stores available on the memory device (SD card in this example) listed here.

3. If you are saving a store’s program for the first time, touch the button with the current store’s name and then touch OPEN.

If you are saving a new version of a program that has already been stored, touch the store name on the list to select it, and then touch OPEN.

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4. The SRAM BACKUP (SD) dialog box displays.

5. Touch BACKUP PGM TO SD to begin the backup.

NOTE: This action will backup the SPS-500 end user program in the path: SPS500/backup/store name (or store number if the store name is not programmed.) When you restore programs, SPS-500 will look for program data for the store name/number set in system options. If you had previously saved a program for the same store on the same device, the backup function will write over your previous end user program. Be sure to archive previously saved programs to your PC.

6. At the Confirmation dialog box, touch YES. The PLEASE WAIT message displays until the download is complete.

Restore End User Program

1. Insert the memory device containing the program in the SPS-500.

2. From the S Mode menu touch SRAM Backup.

3. From the select store name dialog box, select the name of the store you wish to restore.

4. Touch OPEN. The SRAM BACKUP (SD) dialog box displays.

5. You must first restore the program’s memory allocation.

Touch LOAD MEMORY ALLOCATION FROM SD.

6. At the Confirmation dialog box, touch YES. The PLEASE WAIT message displays until the upload is complete.

7. From the SRAM BACKUP (SD) dialog box touch RESTORE PGM FROM SD.

8. From the selection dialog, select the individual program you with to restore or select “All” to restore all programs.

9. At the Confirmation dialog box, touch YES. The PLEASE WAIT message displays until the upload is complete.

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Save Reports

Reports can be saved to an SD card, USB memory stick or to an FTP site. All reports are saved simultaneously. Each report is saved in .rpt format. A report viewer utility is available so that the file data is available to Excel or other PC applications. Reports are stored at the following path:

sps500/backup/store name/REP_mmddyyyy

If the store name is not programmed, the number “xxxxxx” represents the 6-digit numeric store number and

“mmddyyyy” represents the date the reports were saved. Multiple stores and multiple report dates can be stored on the device.

1. Insert the memory device in the SPS-500.

2. From the S Mode menu touch SRAM Backup and select a backup method, SD, USB or

FTP.

3. From the select store name dialog box, select the name of the store.

4. Touch OPEN. The SRAM BACKUP (SD) dialog box displays.

5. Touch SAVE REPORT TO SD

6. At the Confirmation dialog box, touch YES. The PLEASE WAIT message displays until the save is complete.

Restore Reports

Previously saved reports can be restored to the memory of the SPS-500. Report saving is advised whenever service activity or updates are required on installed ECRs. Reports may be able to be restored after upgrade, refer to the upgrade package for more information.

1. Insert the memory device containing the reports the SPS-500.

2. From the S Mode menu touch SRAM BACKUP and select a backup method, SD, USB or

FTP.

3. From the select store name dialog box, select the name of the store.

4. Touch OPEN. The SRAM BACKUP (SD) dialog box displays.

5. Touch RESTORE REPORT FROM SD.

6. At the selection window, touch the date of the report(s) you wish to restore.

7. Touch OK. The PLEASE WAIT message displays until the upload is complete.

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FTP Transmission

Choose FTP Transmission to send reports via FTP (file transfer protocol). You must first set network options under S Mode/SYSTEM OPTIONS. (If you wish to demonstrate this capability, contact CRS for demonstration documentation.)

1. Select SRAM BACKUP from the S Mode menu.

2. Touch FTP TRANSMISSION. Enter the information for the FTP site you are connecting to:

Always set to 21

Set IP address of

FTP server

FTP ID &

Password will be assigned by the FTP site administrator

3. Touch CONNECT. If the connection is successful, the following screen displays:

4. Select file(s) you want to transmit and touch UPLOAD FILES.

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P Mode Programming

P Mode Programming Menu

► Turn the key lock to the P position.

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PLU

During PLU Programming, each PLU is assigned a descriptor, price or prices and a few unique options.

The remaining PLU options are determined by linking the individual PLU to a PLU Status Group. The PLU

Status Group contains all of the detailed programming option selections that might be assigned to a product.

Separate PLU Status Groups are defined to accommodate the needs of groups of PLUs. Like PLUs, the total number of PLU Status Groups is determined by memory allocation.

The maximum number of PLUs available is determined in memory allocation. (See "Memory Allocation" in

"S Mode Programming".) Each PLU can be assigned a code number up to 17 digits in length.

1. From the P mode menu touch PLU to view the PLU program selection window.

2. Touch the PLU program function you wish to perform. (Press PAGE DOWN to view the remaining

PLU options.)

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PLU Add & Change

1. From the P mode menu touch PLU to view the PLU program selection window.

2. Touch PLU ADD & CHANGE to view the SELECT PLU screen.

3. You can edit existing PLUs:

Touch a PLU key located on the MAIN SCREEN, or touch PAGE UP/PAGE DOWN until the appropriate Key Link where you wish to edit a PLU displays.

Press a PLU key on the main keyboard.

Enter the PLU number and touch OK.

You can add new PLUs in one of two ways:

New PLUs that are to be located the MAIN SCREEN or a Key Link or the keyboard must first be assigned to a key location in S mode. Once a new PLU is assigned to the keyboard or to a screen, touch the key to add the PLU descriptor and options.

PLUs can be randomly added by entering a PLU number and touching OK, or by scanning an item if a scanner is connected.

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4. After a PLU is selected, the PLU PROGRAMMING screen displays at the PAGE #1 tab:

5. Touch the PAGE #2 tab and/or the PRICES tab to access the remaining PLU options.

PLU Option Definitions

DESCRIPTOR

This is the name of the saleable item, which will appear on receipts and reports.

STOCK LINK PLU #

PLUs can be set to reduce stock levels set at another PLU. (System Option/General Function Option/#62 must be set to “Stock Link PLU”) Set the number of the PLU where stock is affected (by activity of this

PLU) here. This capability has applications where multiple PLUs affect a single inventory item, for example cup counts for beverage items and where items are counted without regard to brand, such as cigarette packs.

MODIFIER QTY

This works in conjunction with the stock link PLU flag determining how many units are to be reduced from the main stock item. The field consists of two decimal places for example 50 would result in 0.50 being reduced from the stock of the item program within the stock link PLU field.

GROUP LINK #1

This field is used to provide the first type of sales analysis by category i.e. Beer, Lagers. You can touch this field and select the group link from a list.

PLU STATUS GROUP LINK#

This is the programming for the status group link. Providing an en-masse program procedure for common system flags. You can touch this field and select the PLU Status Group link from a list.

PIECE COUNT

Enter a value in this field if you wish to use Product Mix and Product Projection reporting. The number of units entered here will be reflected in product mix reporting.

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PRODUCT MIX #1

This works in-conjunction with the piece count to track the unit and case usage of an item, each product can be programmed with the number of pieces used from an outer, i.e. the number of bottles from a case.

The piece count would control the number of bottles and the product mix group would control the description of the item and the number of units in case. In this field you would link the item to the product mix group.

RECEIPE#

This links to the ingredient inventory, so that when the product is sold, the quantities of each ingredient used are subtracted from stock for the allocated recipe and the appropriate sub recipes.

MIX & MATCH TABLE#

This is the promotion discount table, when the product or a mix of products, allocated to the same table are sold the appropriate discount information from the mix and match table will be subtracted.

PRINT NV IMAGE

Choose YES if you wish to print an image stored in the non-volatile area of the connected printer when the item is registered. The image, such as a coupon, will be printed at the bottom of the receipt. You must also select an image number in the PLU Status Group program to select a specific image from the many that may be resident in the printer NV memory.

INACTIVE

This prevents the product from being sold, without deleting therefore still retaining accumulated product sales data.

PRESET

This determines whether the product is a pre-set or open price.

ALLOW PRICE CHANGE

If yes, the PLU price can be changed in REG mode with the sequence: [PRICE CHANGE] [PLU]

[PRICE] [PRICE CHANGE].

ALLOW PRESET/HALO OVERRIDE

This allows the operator to either manually enter over a pre-set priced item or to override a maximum sale limit. This works per PLU, with each product having individual restriction. If global restriction is required change the setting in systems options

FUNCTION LIST KEY LINK

Enter the number of the Key Link screen you wish to display immediately after this item is registered.

PRICE/HALO 1 - 5

This is either the pre-set price of an item, or the maximum sale amount of an open product.

PRICE LEVEL 1 - 5

Entered here is the price level for each product. The default program provides one price level, however up to 5 different prices per product made by assigned by memory allocation, with up to twenty price levels available to be allocated. This allows the user to create a matrix of PLUs and Prices each accessed by one of the twenty price keys. When the price key is priced the product is then checked to determine if that price level (1-20) exists in any one of the five prices available. The standard is two prices per product set to price 1 and 2 this is generated as standard. A product price level sales report is available showing the total quantity and value sold per price and overall per product also a total for each price. This feature is not related to the five keyboard levels, they work independently

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PLU Delete

You can delete PLUs individually or by range (depending upon system option setting).

1. From the P mode menu touch PLU to view the PLU program selection window.

2. Touch PLU DELETE.

3. To delete PLUs individually, touch PLU DELETE BY ONE to display the SELECT PLU screen.

Identify a PLU by touching a key or by entering a PLU number a touching OK. Touch DELETE and then touch YES at the confirmation screen.

4. To delete a range of PLUs, touch PLU DELETE BY RANGE. Enter the FROM PLU# and TO

PLU#. Touch DELETE and then touch YES at the confirmation screen.

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PLU Status Group

PLU Status Groups allow memory to be used more efficiently. In most applications, large groups of PLUs are set with many identical options, while the PLU number, descriptor and price are unique. On the PLU

Programming each PLU is assigned a descriptor, price or prices and a few unique options. The remaining

PLU options are determined by linking the individual PLU to a PLU Status Group. The PLU Status Group contains all of the detailed programming selections that might be assigned to an individual PLU. Separate

PLU Status Groups can be set up to accommodate the needs of groups of PLUs. Like PLUs, the total number of PLU Status Groups is determined by memory allocation.

1. From the P mode menu touch PLU to view the PLU program selection window.

2. Touch PLU STATUS GROUP to view the PLU STATUS GROUP PROGRAMMING screen.

3. Touch the PLU STATUS GROUP# button to or touch PREV. RECORD or NEXT RECORD to access a specific status group.

4. Touch a PAGE # tab to view additional options.

PLU Status Group Definitions

(1) TAXABLE BY RATES? (1-6)

Check for each tax rate to determine if the appropriate tax(es) is automatically calculated when the item is sold.

(2-3) GROUP LINK #2/GROUP LINK #3

If you wish to direct PLU sales to more than one group, enter the second or third reporting group for the

GROUPS and PLU BY GROUP reports here. Note the following related programs:

See “PLU” on page 72 to program the first reporting group for each PLU.

See “PLU Group” programming on page 93 to determine whether each individual group adds to the group total on the financial report.

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(4) ARE PLUS IN THIS GROUP INACTIVE?

Select YES if you wish PLUs reported to this group to be inactive (cannot be registered).

(5) IS PLU A CONDIMENT?

Condiments PLUs are different from non-condiment PLUs in the manner they display and print during operations. Non-condiment PLUs are used for “main” items. Condiment items are indented and displayed/printed below a main item so that condiments or cooking instructions are easily understood for each “main” item.

(6) COMPULSORY CONDIMENT ENTRY?

If Yes, then a condiment entry must follow the registration of a PLU.

(7) IS PLU SINGLE ITEM?

The transaction is finalized automatically when a single item PLU is registers as the first item in a sale.

(8) IS PLU NEGATIVE?

Negative PLUs subtract from a sale, rather than add to a sale.

(9) IS PLU HASH?

HASH PLUs do not affect certain totals in reports. See General Function Option #7 to determine specifically which totals are impacted by HASH PLUs.

(10) DOES PLU USE GALLONAGE?

Gallonage PLUs must be set as open PLUs. The PRICE/HALO must be set as the price per gallon. (The price is set at three decimal places, however the PLU programming screen will always display in a two digit decimal format. For example if a PLU is gallonage, a price of $1.299 per gallon would be set as

"12.99".) Gallonage PLUs will report the gallons sold in the activity counter on the PLU report by dividing the PLU total by the price per gallon.

(11) IS PLU FOOD STAMP ELIGIBLE?

A separate itemizer keeps a running total of food stamp eligible items in each transaction. Then if the sale is paid by food stamps, the food stamp eligible subtotal can be recalled.

(12) IS PLU MEMO?

Use Memo PLUs to display a descriptor on the screen or print a descriptor at a printer. Memo PLUs do not add to any total in the SPS-500.

(13) IS PLU SCALEABLE?

Choose Yes if you wish to multiply items reporting to this group by a weight from a scale connected to the register. Pressing the SCALE key enters scale weights.

(14) AUTO SCALE ON THIS PLU?

If Yes, registrations of PLUs linked to this group will automatically multiply by the weight placed upon a scale connected to the register.

(15) AUTO TARE# (0-20)

If Yes, the tare # indicated here will automatically subtract from the weight from the scale. See “Function

Key Programming” for the SCALE key to preset tare weights.

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(16) STOCK PLU?

Choose Yes if you wish to track PLU stock, where each whole unit PLU activity subtracts a value of "1" from the stock counter. (Note that if multiplication or decimal multiplication is used when the PLU is registered, the resulting quantity of activity will subtract from the stock counter. Stock is maintained in increments to the second decimal position, i.e. “X.XX”.) See “PLU Stock” on page 81 for more information.

(17) LINK PLU#

If you wish the registration of the PLU assigned to this PLU status group to automatically cause the registration of another PLU, enter the number of the PLU you wish to register automatically here.

(18) NEGATIVE INVENTORY?

Use this option only if you are using the recipe and ingredient inventory system and you are using PLUs to designate subtractions from a menu item. For example, a PLU may be designated "No Cheese" by designating a PLU to print this instruction. By assigning the "No Cheese" PLU to a PLU Status Group with this setting at Yes the inventory records for cheese will be maintained correctly.

(19) ALLOW PROMO?

Choose Yes if you wish to allow the PROMO operation: i.e. buy two get one free. PROMO activity will remove the item cost from the sale, but the count will include the promo item.

(20) ALLOW WASTE?

If Yes, the WASTE function is allowed on PLUs reporting to this group.

(21) ALLOW DISCOUNT?

If Yes, the operation of an item discount after registration of a PLU reporting to this group is allowed.

(22) ALLOW SURCHARGE?

If Yes, the operation of an item surcharge after registration of a PLU reporting to this group is allowed.

(23) COMPULSORY VALIDATION

If Yes, validation must be performed after registration of a PLU reporting to this group before any other register activity is allowed.

(24) IS NON-ADD# COMPULSORY?

If Yes, a numeric entry must be made into the Non-Add # key before registration of a PLU reporting to this group is allowed

(25) PRINT ON KV?

Select Yes if PLUs in this group are to be sent to a kitchen video.

(26) KITCHEN VIDEO GROUP#

Select the kitchen video group to which PLUs in this group are to be sent. Condiment PLUs with a "0" status here will "follow" the last main item.

(27) COLOR TO DISPLAY ON KV (0-31)

The color code set here will control the color or screen format displayed on an optional kitchen video system requisition screen. Color codes vary by KVS system. Refer to the documentation for your video system for specific information.

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(28) PRINT ON KP?

Select Yes if PLUs in this group are to be sent to a kitchen printer.

(29) PRINT ON KP GROUP#

Select the kitchen printer group or groups to which PLUs in this group are to be sent.

(30) PRINT RED ON KITCHEN PRINTERS?

Set to Yes if you wish PLUs in this group to print in red on the kitchen printer, i.e. condiments might be printed red. Red/black printer must be used.

(31) PRINT RED ON RECEIPT?

Set to Yes if you wish PLUs in this group to print in red on the receipt. Red/black printer must be used.

(32) PRINT ON RECEIPT?

Must be set to Yes for PLUs in this group to print on the receipt.

(33) PRINT ON JOURNAL?

Must be set to Yes for PLUs in this group to print on the journal or collect in the electronic journal.

(34) DISPLAY ON REGISTER SCREEN?

Set to No if you wish the registration of PLUs in this group not to display on the register operator screen.

(35) PRINT ON GUEST CHECKS?

Must be set to Yes for PLUs in this group to print on the guest check.

(36) PRINT PRICE ON GUEST CHECKS?

Prints the descriptor only, rather than descriptor and price on guest checks.

(37) PRINT PRICE ON RECEIPT/DETAIL?

Prints descriptor only, rather than descriptor and price on receipt and detail.

(38) AUTO GRILL?

Select Yes for this option to send items in this group to the kitchen printer designated in the next field.

Items are sent with a one-item delay (at the next item or at subtotal.)

(39) AUTO GRILL KP GROUP#

Enter the kitchen printer number for printing of auto grill items.

(40) LINKED NV IMAGE#

If you intend to print an image when an item linked to this status group is registered, indicate the number of the image that is stored in the printer’s NV memory area here. You must also choose YES at the “Print

NV Image” option of the individual PLU program. The image, such as a coupon, will be printed at the bottom of the receipt.

(41) PRODUCT MIX #2

If you are using product mix reporting, enter the number of the second product mix item here. See

“Product Mix Items” on page 137 for more information.

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(42) ELIGIBLE FOR CANADIAN DONUT LAW

Special Provincial or State sales tax laws might change the taxable status of an item depending upon the quantity sold. Donuts, for example, might be taxable when sold individually at a bakery, but be nontaxable when sold by the dozen.

In such a case select a numeric value for this field, and also select Yes to the appropriate tax status. The numeric value represents the quantity of donuts to apply, i.e. enter “1” for a single donut; enter “2” for a

2-pack of donuts. Also, set tax option #3 (see "Tax Option Definitions" on page 109) with the quantity at which you wish tax to be exempted, for example 12. Registration of PLUs reported to this status group will charge tax until the quantity with the transaction reaches 12. When 12 or more are registered, all will be sold without tax.

(43) AGE VERIFICATION (0-5)

Enter 1-5 to set the age category. The operator will be forced to enter a date of birth that indicates an age higher than the age of 83 to set the minimum age for each of up to 5 categories.

(44) IS PLU GIFT CARD

Default is NONE. Select ACTIVATE or ADD if PLUs linked to this group activate or add to an integrated payment gift card program.

(45) ADD CONDIMENT PRICE TO MAIN PLU

When this option is Yes, the price of the condiment is not displayed, instead it is added to the main item.

(46)HOLD AUTOMATICALLY

This flag allows PLUs to be placed on HOLD to the KP/KVS automatically.

PLU Stock

You can adjust inventory levels for PLUs with stock status. (The PLU must be linked to a PLU Status Group with option# 16 Stock PLU? set to YES.)

1. From the P mode menu touch PLU to view the PLU program selection window.

2. Touch PLU STOCK and then touch ADD to add new inventory, OVERRIDE to enter a new inventory value, or SUBTRACT to subtract inventory.

3. Use the PLU Select screen to find the PLU you wish to adjust.

4. Touch the current stock value, and then enter an inventory value. Use the decimal key to enter whole or partial unit values. When complete, a chit is printed (v1.00q or later).

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PLU Minimum Stock

You can enter minimum inventory levels for PLUs with stock status. (The PLU must be linked to a PLU

Status Group with option# 16 Stock PLU? set to YES.) When the level of a stock item falls below the minimum inventory level set here, the item will appear on the PLU MINIMUM STOCK report. Optionally, a warning “BELOW MINIMUM STOCK” can display when if the PLU is registered and stock is below the minimum level. (See SYSTEM OPTIONS, GENERAL FUNCTION OPTION #57 to activate the warning.)

When multiple registers are installed, stock count is checked by IRC at each stock item registration.

1. From the P mode menu touch PLU to view the PLU program selection window.

2. Touch PLU MINIMUM STOCK.

3. Use the PLU Select screen to find the PLU you wish to adjust.

4. Touch the minimum stock value, and then enter minimum stock value. Use the decimal key to enter whole or partial unit values.

Non-PLU Code

The NON-PLU Code program must be set if you wish to scan UPCs (using the EAN 13 code) with embedded prices or weights.

Within the EAN 13 code, the first two digits (part a) are used as an identifier and the last digit (part c) is used as a check digit. The remaining 10 digits (part b) contain the product code and the price (or weight or quantity).

021234500250 c) Check digit a) Identifier b) Product code & price

There are 11 identifier numbers available for non-PLU code programming: “02” and “20” through “29”. The purpose of this program is to define the format of the 10-digit part b for each possible identifier. For example:

 The structure of Non PLU identifier “02” can be defined to use 5 digits for the product code and 5 digits for the price.

 The structure of Non PLU identifier “20” can be defined to use 6 digits for the product code and 4 digits for the price.

To Program Non-PLU codes:

1. Select NON-CODE PLU from the PGM mode MENU to display the NON-CODE PLU

PROGRAMMING screen.

2. Choose one of the non-PLU identifiers (“02” or “20” through “29”).

3. The NON-PLU# PROGRAMMING screen displays for the identifier you have chosen to program.

4. Use the field definitions below as a reference in filling the fields of this screen.

5. Press CLOSE to return to the NON-CODE PLU PROGRAMMING screen.

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NON-PLU Code Field Definitions

LENGTH OF FIELD 1

Assign the length of the product code field. (The length of field 1 plus field 2 must equal 10.)

LENGTH OF FIELD 2

Assign the length of the price/weight/quantity field. (The length of field 1 plus field 2 must equal 10.)

CONTENT OF FIELD 2

Select the type of content for field 2: price, weight or quantity.

USE PRICE CHECK DIGIT

Select “Y” if the price field includes a check digit.

TAB OR DECIMAL POINT OF FIELD 2

Enter the decimal point position for the price/weight field.

Price/Weight Type Barcode Format Definitions

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Age Verification

Sale of age-restricted items (i.e. alcohol, tobacco) can be controlled at the point of sale by forcing to operator to enter a date of birth before a controlled item can be registered. Because you may wish to use this feature for items controlled at a different age (i.e. alcohol may be allowed at age 21 and tobacco may be allowed at age 18), up to five different ages can be entered here. The age category (1-5) is entered at the appropriate

PLU Status group program.

1. From the P mode menu touch PLU and then select AGE VERIFICATION to display the AGE

VERIFICATION Screen.

2. Type an age for the first age category, press OK.

3. If necessary enter ages for the remaining age categories.

4. Press CLOSE to return to the PGM mode MENU.

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Age Verification by Card Swipe

(California support added at V1.00m) Many state drivers licenses encode driver data on a mag stripe. When age entry is required, the drivers license can be swiped and the age verified. This feature is enabled by identifying track data on the Age Verification program screen.

Operate by swiping the drivers license (or manually entering the date) when the CUSTOMER DATE OF

BIRTH window displays.

1. To program, go to S/SELF TEST/MSR and swipe the drivers license mag strip. The mag stripe data will display on the screen as in the example below:

Track 2

Track 1

25

1

5

10 20

In this example the bith date “19590605” (June 5,

1959) is in YYYYMMDD format, beginning at data column 25. The number of digits to be read (for

DIGIT OF NUMBER field) is “8”. Be sure to count the “;” semicolon character at the beginning of the string as a digit.

2. Identify the date of birth in the data and determine the track where the date is located (track 1 or track 2).

3. Determine the format of the date (i.e. YYYYMMDD). (Added at V1.00m: “MMYYY99YY” date format for California. California must also choose “10” for “digit of number” option.)

4. Count the columns of data and determine the number of the column where the birth date begins

(START OF NUMBER).

5. Go to P/PLU/AGE VERIFICATION and make the appropriate entries in the READ TRACK,

START OF NUMBER, DIGIT OF NUMBER and DATE TYPE fields.

Enter Ages for Each

Verification

Category

Here

Enter Mag

Stripe Date

Identification for Drivers

License Here

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PLU Quick Registration

The PLU Quick Registration Program provides a fast method of programming groups, PLUs and their essential options. After PLUs are added or edited using this method, you can choose to automatically make menu screens based upon the group/PLU data. Use this program when creating an end-user program for the first time. PLU Quick Registration is not recommended for ongoing program maintenance.

1. If you are creating a new program, it is recommended that you clear all PLU data before using PLU

Quick Registration. Select MEMORY CLEAR from the S Mode menu, then select option #13

CLEAR PLU FILE. Note: If you do not clear PLUs, default PLUs 1-120 from the default program, reporting to group 1, will conflict with the PLU numbering convention used in this process.

2. Select PLU from the P Mode menu and then from the PLU option menu, touch PAGE DOWN to view and select the PLU QUICK REGISTRATION option. A blank PLU QUICK REGISTRATION

PROGRAM screen displays. The screen command buttons that are displayed across the top of the screen are described below:

Command Buttons

Command

Button

GROUP

PLU

ADD

DEL

STS GRP

STOCK

Function

Touch GROUP to set descriptors for groups 1-30.

Touch PLU to set PLUs

Touch ADD to add a PLU. You will be prompted to enter a descriptor and a price.

PLUs will be added in sequential order for each group:

 Group #1 PLUs are issued beginning with PLU #1001,

 Group #2 PLUs are issued beginning with PLU #2001, and so on for each group up to group #30, which will issue PLU numbers beginning with #32001.

Select a PLU and touch DEL to delete the PLU.

Select a PLU and touch STS GRP to edit the options for the Status Group to which the PLU is linked. (The STS GRP and STOCK options will determine the status group to which the PLU is assigned.)

Select a PLU and touch STOCK to set stock levels for the PLU.

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3. Once PLUs are added they will be displayed as a list on the screen:

PLU Selection

Check Box

Group List

Box

Each Column of PLU data is described in the table below:

Column Explanation

GROUP

PLU#

DESCRIPTOR

Touch a GROUP in the group selection box to display the PLUs that are linked to the group. Use the arrow up () or arrow down () keys at the bottom of the box to view

Groups 1-16 or 17-30.

This is field display only and cannot be edited. Use the check box to the left of the PLU number to select the PLU for editing. PLUs assigned to group 1 will begin with PLU

#1001 and range to PLU #1999; PLUs assigned to group 2 will range from 2001-2999, etc.

Touch the current descriptor button to edit the descriptor field.

STOCK

STOCK

KP

PRICE

Select a PLU and touch STOCK to set the stock level for the PLU.

Touch STS GRP and/or STOCK buttons to toggle from NO to YES. The YES/NO status determines the status group to which the PLU is assigned:

 PLUs with option NO STOCK and NO KP are linked to PLU STATUS

GROUP #1.

PLUs with option STOCK and NO KP are linked to PLU STATUS GROUP

#2.

PLUs with option NO STOCK and KP are linked to PLU STATUS GROUP

#3.

 PLUs with option STOCK and KP are linked to PLU STATUS GROUP #4.

Touch the current price button to edit the price field.

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Using a 101-Key Keyboard with PLU Quick Registration

When a USB keyboard is connected to the SPS-500, the keyboard may be used for inputting PLU Quick

Registration data. The following keys are control keys:

Numeric 1 to 0 – Select a PLU.

F1 / F2 – Select GROUP / PLU screen.

F3 – Add selected PLU.

F4 – Delete selected PLU.

F6 – Edit PLU status group of selected PLU.

F8 - Edit stock of selected PLU.

UP/DOWN/LEFT/RIGHT – Navigate GROUP.

PAGE UP/DOWN – Navigate PLU

ESC/ENTER – Exit current screen.

PLU Quick Registration Example

A simple menu consists of:

2 Grill items: Hamburger and Cheeseburger

2 Drink items: Pepsi and Coke

2 Ice Cream items: Cones and Malts

Program these items using the Quick Registration method:

1. Clear all PLU data: Select MEMORY CLEAR from the S Mode menu, then select option #13

CLEAR PLU FILE.

2. Select PLU from the P Mode menu and then from the PLU option menu, touch PAGE DOWN to view and select the PLU QUICK REGISTRATION option. A blank PLU QUICK REGISTRATION

PROGRAM screen displays.

3. Touch GROUP.

Set the Group 01 descriptor to GRILL

Set the Group 02 descriptor to DRINKS

Set the Group 03 descriptor to ICE CREAM

4. Touch PLU.

5. Select the GRILL group (default).

6. Touch ADD

Type the descriptor: Hamburger, touch OK.

Enter the price: 299, touch OK

7. Touch ADD

Type the descriptor: Cheeseburger, touch OK.

Enter the price: 399, touch OK

8. Select the DRINKS group.

9. Touch ADD

Type the descriptor: Pepsi, touch OK.

Enter the price: 100, touch OK

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10. Touch ADD

Type the descriptor: Coke, touch OK.

Enter the price: 100, touch OK

11. Select the ICE CREAM group.

12. Touch ADD

Type the descriptor: Cone, touch OK.

Enter the price: 199, touch OK

13. Touch ADD

Type the descriptor: MALT, touch OK.

Enter the price: 299, touch OK

14. Touch MAKE MENU. The message “Do You Want To Make Menu Screen” displays.

15. Touch YES. The message “Do You Want To Configure Printers” displays. If No is selected, the register will not change Port Parameters and does not change KP Printer Routing.

16. From the PGM menu, touch SYSTEM OPTION, and then touch LEVEL / MODIFIER OPTIONS.

Set option #9 (the default screen) to Key Link #73, also reset Level/Modifier #11, “Use Clerk’s

Default Screen Level” to NO. Touch CLOSE to exit the program.

17. Touch the REG tab. The newly created menu screen displays:

The GRILL key is Key

Link function #073

Items linked to the

GRILL group display on Key Link screen

#073

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18. Touch DRINKS to view the drink items.

The DRINKS key is

Key Link function

#077

Items linked to the

DRINKS group display on Key Link screen

#077

19. Touch ICE CREAM to view the ice cream items.

The ICE CREAM key is

Key Link function

#081

Items linked to the ICE

CREAM group display on Key Link screen

#081

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Format of Automatically Created Screens

Key Links

(Groups)

PLUs

Key

Links

PLUs

Screens created by the Quick Registration System are located beginning at Key Link #73.

Group #1 will use Key Links 73-76; Group #2 will use Key Links 77-80, etc. (Use PGM Mode

System Option/ Level/Modifier Option #9 to set the default screen to Key Link #73, also reset

Level/Modifier #11, “Use Clerk’s Default Screen Level” to NO. You must make these settings to view the menu screens created by the Quick Registration system in REG mode.)

Groups

Groups are used to organize sets of items. For example, Grill Items, Drinks, and Ice Cream items might be separated into different groups. Groups are Key Link keys located on the top two rows of the screen. The group currently selected displays in a gray color and the PLUs associated with that group are displayed below. Touch another group Key Link to display its

PLUs. Up to eight groups can be displayed simultaneously. When more that eight groups are used, arrow keys display. Touch the arrow down () to display the next set of groups. Touch the arrow up () key to display the previous set of groups. A total of 32 groups can be activated using the PLU Quick Registration System.

Up to 18 PLU items for each group can be displayed simultaneously; a maximum of 72 PLUs may be assigned to each group using the PLU Quick Registration system. When more that 18

PLUs are used in one group, arrow keys automatically display. Touch the arrow right (→) to display the next set of PLUs. Touch the arrow left () key to display the previous set of PLUs.

Note PLUs created using the standard PLU program method will not be used by the PLU Quick

Registration system.

Function

Keys

The 10 keys located on the bottom two rows of the main screen will be copied to each screen created with the PLU Quick Registration feature. The EMPLOYEE key should be located in this area.

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PLU Integrity Check

Choosing this option will check the PLU file for invalid programming and print a report listing PLUs that have invalid programming. An example of invalid programming is a PLU programmed with PLU STATUS

GROUP #400 when only 200 PLU STATUS GROUPS are allocated in MEMORY ALLOCATION. This feature will check the flags STOCK LINK PLU, MODIFIER QTY, GROUP, PLU STATUS GROUP, PIECE

COUNT, PRODUCT MIX#, RECIPE#, M&M# and FUNCTION LIST#. When programming at the register it is not possible to program these fields with invalid programming, however if memory allocation is changed after the program is created these fields could become invalid.

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PLU Group

Groups are designated to accumulate PLU sales for convenient reporting totals. A PLU can send its' sales information to up to 3 groups. Group Link #1 is set in PLU programming. Group Links #2 and #3 are set in

PLU Status Group programming.

This program allows you to set up the groups that PLU sales will report to. There are 99 groups. Here you can program the group descriptor that appears on reports, and you can determine whether that group will add to the total of all groups that appears at the end of the Group report.

1. From the P Mode menu screen, touch Group to display group program options.

2. Touch Next Record or Prev. Record to view the group you wish to program.

3. Set the Descriptor and Add to Group Total status.

4. CAUTION: do not set the Meal Order option unless you are using the meal order feature used with the Print key. If the Print key is to issue requisitions sequentially by meal order number, set the sequence of the group here. For example if the print key is to release appetizers first, then main items, and then desserts, separate appetizers, main items and desserts by group and set the “MEAL

ORDER FOR KP” as 1, 2, and 3 respectively. You must also set Print Key (key #190) Function key

Program option “Automatically Print Meal Orderly” to Yes.

5. Touch Close to exit.

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Function Key

Function key options vary by key. A "Function Key Program Summary" on the following page lists each function and its options.

Note: Although each 12 character function key descriptor is set here, if a function key appears on the financial or employee report, the descriptor that prints on the report may be set separately. See “Messages” on page 141 to set descriptors on the financial or employee report. See” on page 120 to determine which descriptors are used on reports.

1. Functions are on separate lists: Functions, Macros, and Key links. Select FUNCTION KEY from the PGM Mode menu and then select FUNCTION, MACRO or KEY LINK. The SELECT

FUNCTION KEY Screen is shown here:

2. Select a function to program:

Enter the function key code and touch OK,

Or, use the PAGE UP/PAGE DOWN keys to view and touch the function key you wish to program.

The programming option screen for the function will display.

3. Refer to “Function Key Programming Notes” on page 100 if you need assistance with specific options.

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Function Key Program Summary

Other Options

1-9, 0, 00

ADD CHECK

CANCEL

CASH

TIP DECLARE

CHECK

CHECK CASH

CHECK ENDORSE

CLEAR

CONTINUE

CURR. CONV. 1-5

NEXT DOLLAR

DONE

EMPLOYEE

EMPLOYEE (1-10)

X

X X

X X X X Print Receipt?

X X X Exempt Tax (1-6)

Open Drawer

Amount Tender Compulsory

Disable Under Tendering

Allow Under tendering in X only

Coin Changer Port

Display Tender on Screen (added v1.00s (1-4-2013)

X X X

X X X Exempt Tax (1-6)

Open Drawer

Compulsory Check Endorsement

Amount Tender Compulsory

Disable Under Tendering

Manager required for under tendering

Non-add# entry compulsory

HALO: Change/Tender

Coin Changer port #

Display Tender on Screen (added v1.00s (1-4-2013)

X X X X HALO Override in X only

X Printing Port

Inactive

PRT the amt. of the check and endorsement message

Print date

Print time

Print clerk

Print consecutive #

X

X

X Rate

Change in Foreign Currency?

Linked Drawer # (0-2)

Currency Rate Decimal Position (0-6)

X

X

X

X

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ERR.CORR

FD/S SHIFT

FD/S SUBTL

FD/S TEND

GUEST #

HOLD

INACTIVE

LIST CHECK 1-4

DELIVERY

PARK DELIVERY

SERV DELIVERY

DELIVERY LIST

DATATRAN

STRING REPORT

NEXT DOLLAR

SHIFT CHANGE

ENTER

CURSOR DOWN

CURSOR UP

CURSOR LEFT

CURSOR RIGHT

PAGE DOWN

PAGE UP

NEXT RECORD

PREV RECORD

DESTINATION 1-10

MACRO PAUSE

MACRO SET

MACRO #

MDSE RETURN

X X X X

X

X

X X Exempt Tax (1-6)

Open Drawer?

Allow Decimal Entry?

Food Stamp Change: Cash or Food Stamp

Allow Over Tender?

Display Tender on Screen (added v1.00s (1-4-2013)

Connect EFT Terminal?

X Compulsory After Beginning of Check?

Compulsory for All Sales?

Print on KP?

Print on Receipt?

X X

X

X X

X

X

X

X

X

X X Use IRC?

X

X

X

X

X

X

X

X

X

X

X

X X Exempt tax (1-6)?

KP Period Override (0=No Override)

Act as subtotal on KV

Price Level 0-20

X

X

X

X X X X Add to Net Grand Total?

Skip Adjustment of PLU Total?

Return Current Price Level Only?

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MISC TEND 1-16

MISC TEND #

MODIFIER 1-10

#/NO SALE

P/BAL

PAID OUT 1-5

PAID RECALL

%1 - %10

PLU

PRICE INQ

X X X Exempt Tax (1-6)

Open Drawer?

Amount Tender Compulsory?

Disable Under Tendering?

Allow Under Tendering in X Only?

Non-add Number Entry Compulsory?

Key is Credit/Debit/Gift/Gift NSF (allows gift card

undertender)/Canadian Debit (v.1.00n)/Cash Benefit

(v.1.00q)/Account Rec. (v1.00q)

Connect to EFT on Recd Acct

Display Tender on Screen (added v1.00s (1-4-2013)

Coin Changer Port# (1-6)

X

X X Modify Descriptor Only (Not PLU#)?

Print Descriptor on Guest Check?

Print Descriptor on Receipt?

Print Descriptor on KP?

Affect Digit 1-18 of PLU#

Value of Affected Digit (0-9) of PLU

X X HALO Digits for Non-Add Entry (0-14)

Allow No Sale Function?

Allow Non-Add Function?

No Sale in X Only?

No Sale Inactive After Non-Add Entry?

Enforce Non-Add at Beginning of Sale?

Comp. Non-Add# Must Match HALO Digit#?

Print on Receipt?

Allow Scan a Non-Add Number (added 1.00s Sept 12, 2013)

X Must be Entered at Start of Sale?

Compulsory P/Bal?

X X X X

X X Use EJ Recall

X X X Taxable (1-6)?

Function is Inactive?

Function: Sale/Item

Function: Amount/Percent

Function: Plus/Minus

Function: Open/Preset

Selective Discount?

Allow Preset Override

Manager Req for Preset Override

Function Nets Item Total

Function is Non-Food Stamp Elibible

Allow Mutiple Sale Coupons W/O SBTL?

Allow Only One Discount per Trans

Key is “DO IT” Discount Function

Auto Check Seat #

X

X X Function is: Stay down/Popup

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PRICE LVL 1-20

PRINT

PRINT CHECK

PRINT HOLD

PROMO

QUIT

RECEIPT ON/OFF

RECALL CHECK #

1-4

RECD ACCT 1-5

RECEIPT

REPEAT

SCALE

SEAT #

SPLIT ITEM

SPLIT PAY

STOCK INQ

STORE CHECK 1-4

SUBTOTAL

TABLE # (1-4)

TAX EXEMPT

X X Prevent Zero Price Sale

Alternative Price Level

X Output Printer# (1-20)

Automatically Print Meal Orderly

X Print Check Automatically Service Check?

Print Consec# on Guest Check?

X X

X X Taxable (1-6)?

X

X

X X Enforce Seat#?

Table Entry Required?

Multiple Checks allowed for Each Table?

Guest Count Entry Required?

Compulsory for All Sales?

Assigned by Register?

Opening Employee has Exclusive Access?

Print Check# on Receipt? On Journal? On KP?

Drive Thru Feature Enabled?

Print Receipt After Store Check?

Scan Check#?

Length of Check# in Digits (0-10)

X X X X

X Print “REPRINT” on Receipt?

X X

X X Allow Manual Entry of Weight?

Inhibit Tare Weight Entry?

Tare Entry in X Only?

Weight Entry in X Only?

Tare Entry is Compulsory?

Weight Symbol: Kg/Lb

Set Tare Weights

X X Function is Stay down/Popup?

X X

X X

X X Function is Stay down/Popup?

X X X X Exempt Tax (1-6)?

Non-Add # Compulsory?

Print on Receipt? On Journal?

Service of Negative Balance in X Only?

Hard Check Printer # (0-40)

Auto Check Management?

X Display Subtotal Without Tax

Print Subtotal Without Tax

X

X X X Exempt Tax (1-6)?

Non-Add# Compulsory?

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TAX SHIFT 1-6

CLK IN/OUT

TIP (1-3)

TRANSFER CHK (1-4)

TRAY SUBTL

VALID

VOID ITEM

WASTE

FUNC.LIST#

X/TIME

PARK ORDER

SERVE ORDER

KP ROUTING

SPLIT CHECK

ALPHA TEXT

NEW CHECK1-4

PRICE CHANGE

PREV LIST

NEXT LIST

AUTOCASH 1-9

X

X X X

X X Tip: Percentage/Amount

Tip: Open/Preset

Tip is Taxable by Rate (1-6)?

Must be Paid by Misc. Tender After Tip?

Tip Amount adds to Net & Gross Totals?

Charge Tip is Deducted from Cash?

X X

X X X Exempt Tax (1-6)?

Compulsory Before Tender?

X

X X X X

X X X Affect on Projections?

X

X Allow Split Pricing?

Allow Decimal Input?

X X

X X

X X Routing Period is: Stay down/Trans. Pop Up

X

X Permit Multiple Lines

Use Predefined Alpha Descriptor

Print in double

Do Not Print Alpha Text on Receipt

Do Not Print Alpha Text on Journal

Do Not allow Manual Alpha Entry

Allow On Screen Alpha Text Edit

X

X Permanent Price Change: Always, Never or Prompt

X Value of tender.

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Function Key Programming Notes

Cash Key Program Note

COIN CHANGER PORT# (0-4)

Enter the number of the serial port to which the coin changer is attached.

Check Key Program Note

COIN CHANGER PORT# (0-4)

Enter the number of the serial port to which the coin changer is attached.

Currency Conversion Key Program Notes

RATE

The value of foreign currency can be express in two ways: foreign currency in US dollars, and the inverse, US dollars in foreign currency. For example a Canadian dollar may be worth $.70 US. The inverse of that value statement would be that a US dollar is worth $1.428571 Canadian dollars. Look for the rate expressed as US dollars in foreign currency (i.e. $1.428571 as in the example above) and enter that value in this field. Note: this field can contain 8 digits, with the decimal in any position. For example, you can enter 4 digits, the decimal, and four fractional digits.

CHANGE IN FOREIGN CURRENCY

Select whether any change from an over-tender is issued in foreign currency (Y) or home currency (N).

LINKED DRAWER # (0-3)

Select the drawer to be opened on foreign currency tender transactions.

Destination (1-10) Key Program Notes

KP PERIOD OVERRIDE (0=NO OVER)

Entry of a KP Group here allows kitchen printer routing based upon destination (Eat-in/Take-out/Drive thru). Selection of a KP Group here would also override KP Time Period programs. Enter 0 for no override.

KP Routing Key Program Note

ROUTING PERIOD IS

The KP ROUTING key is used to override KP Time Period control. For example, a restaurant might normally operate two kitchens at one time and one kitchen at other times. In case the volume of business changes, the manager might want to control the KP routing manually. Also, a single item, or large order might be required to be sent to a different printer than normal. Select STAYDOWN, TRANS

(transaction), POP UP or ITEM POP up operation.

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Miscellaneous Tend Key Program Notes

COIN CHANGER PORT# (0-4)

Enter the number of the serial port to which the coin changer is attached.

CONNECT EFT TERMINAL

Select Yes if DataTran is connected for integrated payment operations.

KEY IS

Select CREDIT, DEBIT or GIFT to indicate integrated payment function of the key.

CONNECT TO EFT ON RECD ACCT

Allows a deposit to be taken by electronic payment methods. When used with the charge posting feature the user will now be able start a sale by authorizing for an amount on a credit card.

Modifier Key Program Notes

AFFECT DIGIT 1-14 OF PLU#

Preceding a PLU with a Size and/or Modifier key manipulates the PLU code assigned to the PLU key, causing a different PLU to be registered when the PLU key is pressed. Enter the digit of the PLU number you wish to be changed when using this key. (Digit #1 is the rightmost digit; digit #14 is the leftmost digit.)

VALUE OF AFFECTED DIGIT (0-9)

Enter the value you wish to be added in the digit position selected. For example, if you wish to affect

PLU digit #4 with a value of 1, then pressing this modifier key prior to the registration of PLU #17 will result in the registration of PLU #1017.

"%” Key Program Note

KEY IS "DO IT" DISCOUNT FUNCTION?

If a tender is short of the amount due, the operator has the option of accepting the amount tendered thus far as total payment for the transaction. Press the % key programmed with the "do it" function to finalize the sale with an amount still due. The amount due that is forgiven will be added to this key total.

SELECTIVE DISCOUNT?

If Yes, all other % key options are ignored and the key functions as a selective discount (coupon search) key. A promotion table with the “selective discount” type must be set. Coupons will be allowed for items listed on the promotion table and the coupon amount is set on the promotion table. The coupon is applied by entering the promotion table number and touching the % discount key. If the item is not on the promotion table list, the coupon will not be allowed.

ALLOW ONLY ONE DISCOUNT PER TRANS?

Also applies to item discounts, allowing only one discount per item.

Print Key Program Note

AUTOMATICALLY PRINT MEAL ORDERLY

If yes the print key will send requisitions in sequence by Group number, i.e. the first time touched, group

0 items will print, the second time touched, group 1 items will print, and so on.

Price Level (1-20) Program Note

PREVENT ZERO PRICE SALE

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ALTERNATIVE PRICE LEVEL

If the Prevent Zero Price Sale option is set to YES, the ZERO AMOUNT message will display if you attempt to register a PLU with a zero price on the selected level. If Prevent Zero Price Sale and

Alternative Price Level are set to YES, the alternative price level will register if you attempt to register a

PLU is a zero price on the selected level.

Price Inquiry Program Note

Y=Stay Down/N=Pop Up

If a Stay Down, when a second PLU is registered after a stock or price inquiry, the result will be an inquiry on the second item. If Pop Up, when a second PLU is registered after a stock or price inquiry, the result will be the registration of the item rather than an inquiry for the item.

Recall Check Key Program Notes

DRIVE THRU FEATURE ENABLED?

Set to Yes if the tracking file is used for drive thru windows in fast food operations. In this case, the recall key will automatically recall the lowest tracking number from the appropriate tracking file. Note: see Store Check key programming. You must also set the appropriate Store Check key with the drive thru option enabled. Note: you cannot use alpha check number with a drive thru system.

SCAN CHECK#

Allows use of scanner to enter check number. Note: If check numbers are assigned by register, the operator will be prompted to choose SCAN CHECK or OPEN A NEW CHECK when the RECALL

CHECK key is touched. Note: P/SYSTEM OPTION/TRACKING FILE OPTIONS/Option #8 must be set to a minimum of 4-digits.

Store Check Key Program Note

ENABLE DRIVE THROUGH OPTION

Set to Yes if the tracking file is used for fast food operations. In this case, the store key will automatically assign the next tracking number from the appropriate tracking file and store the transaction. Note: see the programming for the Recall Check key. You must also set the appropriate Recall Check key with the drive thru option enabled.

Waste Key Program Note

AFFECT ON PROJECTIONS

If Yes, the projection report will consider actual sale plus waste. If No, the projection report will only consider sales.

Alpha Text Key Program Notes

If “USE PREDEFINED ALPHA DESCRIPTOR” option is set to YES, ten predefined options, as well as a “MANUAL REMOTE ENTRY” button are displayed from ALPHA TEXT function key. The

“MANUAL REMOTE ENTRY” button allows custom on-the-fly entries.

If “DO NOT ALLOW MANUAL” is selected, the user cannot enter on-the-fly instructions.

If “ALLOW ON SCREEN ALPHA TEXT MESSAGES” is selected, users can define the 10 pre-defined messages on-the-fly. In this manner, if a commonly entered PLU or instruction is not available, it can be created and reused as transactions are entered.

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System Options

Options are sorted by category to assist the programmer in finding a specific option. Options are referenced by number within each category for reference.

1. Select SYSTEM OPTION from the P Mode menu to display the SYSTEM OPTION

PROGRAMMING selection screen.

2. Touch the System Option Programming area you wish to access.

3. The GENERAL FUNCTION OPTIONS are shown above as an example. Touch the page tabs at the top of the screen to view all of the options in each area.

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General Function Option Definitions

CAUTION: Option numbers may vary slightly in later software versions.

(1) MANAGER CONTROL (IN X-MODE):

Determine which of the listed functions require the key lock to be placed in the X position. Settings here do not affect transactions performed in the VOID key lock mode.

(2) ENFORCE EAT-IN/TAKE-OUT/DRIVE-THRU (Destination Key):

AT BEGIN OF SALE

You can enforce EAT-IN, TAKE-OUT, or DRIVE THRU either at the beginning of a sale, or before a tender by selecting Yes for either option.

(3) DEFAULT DESTINATION

You have the option of selecting a default destination selection: NONE, EAT-IN, TAKE-OUT, or

DRIVE-THRU.

(4) ROUNDING ON %

Choose rounding method for % (discount/surcharge): Up and .5, always up or always down.

(5) ROUNDING ON SPLIT PRICE/DECIMAL MULT

When calculations result in a fraction of a cent, you have the option of rounding UP AT .5 ($0.005 or greater rounds up; less than 0.005 rounds down) or you can choose to round any fractional calculation

ALWAYS UP or ALWAYS DOWN.

(6) CONSOLIDATE LIKE ITEMS

If Yes, like items are added, i.e. "2 COKES". If No, like items are on separate lines, i.e. "1 COKE" and

"1 COKE".

(7) HASH OPTIONS

Here you can define the meaning of HASH by selecting Yes or No to each item in the list of calculation options. See option #9 in “PLU Status Group” on page 77 to apply HASH status to PLUs assigned to a particular status group.

(8) ACTIVATE ROUNDING ON CASH

(Option Changed at version 1.00s: ACTIVATE ROUNDING ON TEND/SUBTOTAL)

Choose to active the rounding system set in option #10.

(X) ACTIVATE ROUNDING ON SBTL

(Option deleted at version 1.00s)

Choose to active the rounding system set in option #10 on SUBTOTAL.

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(9) ROUNDING SYSTEM

Use these options to eliminate the use of small value coins (i.e. pennies). Rounding up or down occurs at subtotal or cash.

Select the ROUNDING SYSTEM field to display the ROUNDING SYSTEM PROGRAMMING

SCREEN where up to five ranges can be set. For example if you wish to eliminate pennies, the ranges could be set as:

#1 00-02 000 (.00-.02 rounds to .00)

#2 03-07 005 (.03-.07 rounds to .05)

#3 08-09 010 (.08-.09 rounds up to .10)

(10) GLOBAL ENTRY LIMIT (0-7, 0=NO LMT)

Select an entry limit that applies to all numeric entries (i.e. amounts for PLU entry, tenders, or multiplication.) The global entry limit will override any individually programmed limits.

(11) DIRECT MULTIPLICATION:

ENABLE

MAXIMUM DIGIT (1-5)

Direct multiplication allows you to enter a quantity and then press a preset key without using the

X/TIME key. You can enable direct multiplication here, and also determine the maximum number of digits for the multiplier.

(12) ALLOW PLU PRESET/HALO OVERRIDE

Override of a preset (entry of a price into a preset key) or override of a HALO (entry of a price greater than the PLUs high amount limit can be allowed. Note: In order to override, you must also set the flag for each individual PLU to allow override, and you must operate an employee with the authority level #18 set to allow override.

(13) SILENT KEY DEPRESSION

If Yes, the key depression tone is silenced. (Tone for errors is still active.)

(14) ALLOW OPEN ENTRY FOR SCALE PLUS

If Yes, amount entries are allowed for open scale PLUs.

(15) DEACTIVATE VOID MODE

Set to Yes to deactivate any activity in VOID mode.

(16) ALLOW PLU COPY BY RANGE

If yes, the COPY PLU command allow you to copy statuses from a single PLU to a range of PLUs. If no, you can only copy from a single PLU to another individual PLU. See “File Management” on page 154 to copy PLUs.

(17) ALLOW POST TENDERING

Choose Yes to allow tendering after the sale has been finalized, for the purpose of computing change

(18) EMPLOYEE: POP UP/STAY DOWN

Choose Yes to automatically sign off at the completion of a transaction. Choose No to register sales continuously for the same employee.

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(19) EMPLOYEE SIGN ON

Select the method you wish to use when signing on to operate the SPS-500: PUSH BUTTON,

OPERATING CODE or, EMPLOYEE#. See “Employee Sign-On/Sign-Off” in the SPS-500 Operation

Manual for more information.

(20) QTY LIMIT FOR X/TIME KEY

Determine the maximum quantity that can be used for a multiplier.

(21) ERROR BUZZER IS SPOT

Select YES for a momentary error tone; select NO for a continuous error tone that must be cleared.

(22) GUEST CHECK BALANCE HALO (0=NO LIMIT)

You can place a high amount limit on the balance that is stored in a tracking file.

(23-32) EMPLOYEE # LINKED "EMPOYEE1" KEY

The 10 push button employee functions (codes 41-50) can be used to sign on specific employees. The specific employee for each key is assigned here.

(33) ALLOW NOT FOUND PLU

If yes, when a PLU number is entered (or scanned) that is not in the PLU file, the operator can enter the item price and complete the transaction.

(34) SET DEFAULT SEAT# TO 1

If yes, each item that does not receive a seat # will be assigned the default seat number of 1. Using a seat number system assists prep staff in assembling orders correctly and facilitates payment of separate parts of a check.

(35) ENTER TIME FOR TRANSACTION VOID

If yes, you must enter a time before beginning a transaction void. This allows sales by time reports to be adjusted appropriately.

(36) SCREEN SAVER (MINUTES)

Enter the number of minutes (1-99, cannot be set to zero) before an inactive screen will automatically display. Press any key to refresh the screen.

(37) ALLOW THE PRESS (NEWSPAPER) CODE PLU

Feature is not used.

(38) ALLOW MULTIPLE MULTIPLICATION

Yes allows multiple multiplication, for example, 2 X/TIME, 3 X/TIME, ITEM. Note that multiple multiplication overrides split pricing.

(39) ALLOW TAX SHIFT BY TAKE OUT

Feature is not used.

(40) TAX SHIFT:

Choose Item Pop Up or Trans. Pop Up. Tax shift key(s) can shift tax for the next item entered, or for subsequent entries in the same transaction.

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(41) BASE CURRENCY

Set for local currency.

(42) ALLOW CLERK INTERRUPT

If allowed, a new clerk can be signed on in the middle of a transaction. In this circumstance, the initial transaction is suspended. When the interrupt transaction is completed, the suspended transaction can be continued. You must set option #45 in this program, “ALLOW CLERK CHANGE WITHOUT SIGN-

OFF” to YES and set the S Mode System Option, “REG# HOLDS CLERK INTERRUPT DATA” to activate this feature.

CAUTION: If used, this feature may cause operator confusion. Suspended transactions may appear to

“disappear”, when in fact; the original clerk must sign on to recall the suspended transaction.

(43) ALLOW FLOATING CLERK

With ‘NO’ of this option, the employee must reopen his or her interrupted order on the register which he/she used before. If you set to YES, employee is allowed to open interrupted order at any register.

(44) ALLOW CLERK CHANGE WITHOUT SIGN-OFF

If YES, new clerk sign on is allowed without previously signing off the current employee. Must be set to

YES if clerk interrupt is implemented.

(45) SKIP IN NOT FOUND PLU REGISTRATION

GROUP LINK #1

DESCRIPTOR

The “Not Found PLU” sequence asks for LINK STATUS and LINK GROUP. Select here if you wish to bypass these entries.

(46) RECEIPT STATUS ON OPERATOR DISPLAY

Choose Yes to display the receipt on/off status on the operator display. Receipt-on displays as "Ron"; receipt-off displays as "ROff".

(47) CARD READER ENABLE

Required for use of employee cards.

(48) ALLOW SALES FOR 0 STOCK ITEMS

If Yes, sale of items with zero stock is allowed.

(49) DATE OF BIRTH ENTRY COMPULSORY

If Yes, date of birth for age verification items must be entered at prompt. Operator may press escape to sell items when set to N.

(50) CHECK DIGIT IS SENT FROM BCR

Setting needs to match your scanner setting. If scanner is set to read check digit, this option must be Yes.

(51) DISPLAY POPUP ON DESTINATION CHANGE

If YES, a pop-up window will display when a destination key (EAT-IN, TAKE OUT, DRIVE THRU) is pressed.

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(52) USE DEST. OPTION

If “The Same For All Reg”, all registers will have the same settings for option #2 (Enforce Destination) and option #3 (Default Destination). If “Register Separately”, settings for options #2 and #3 will not download and must be programmed separately. For example, if a restaurant has both counter and drive thru service, you would select “Resister Separately” so that counter registers would prompt destination and drive thru registers would not prompt destination entry.

(53) ONLY DISPLAY SCREEN WHICH HAS PLU ON SELECT PLU PROGRAM

When programming PLUs, the SELECT PLU screen allows you to view and select PLUs as they are placed on keylinks. If the YES option is selected here, keylinks that do not display any PLUs are not available to view.

(54) DISPLAY MESSAGE ON POLE

A programmable 25-character message can be displayed on the standard pole display. Choose NONE,

MESSAGE to display the programmable message, or TIME to display the time. Select P Mode,

MESSAGES, POLE DISPLAY MESSAGE to program the message. Note: Message will display when screen saver is displayed.

(55) POLE DISPLAY MESSAGE DIRECTION

Choose the direction you wish the pole display message to scroll: LEFT, RIGHT or BOTH to view the message bouncing back and forth.

(56) ALLOW SALES UNDER MINIMUM STOCK

When STOCK status is assigned to a PLU (see PLU STATUS GROUP option #16), a warning “BELOW

MINIMUM STOCK” will display when if the PLU is registered and stock is below the minimum level.

(57) SCREEN SAVER TYPE

Select FLOATING or ROTATE. Floating requires a single image, named “logo.jpg” which will float in a pattern across the screen. Rotate allows multiple images to display in sequence. Up to 50 images are available and must be named “logo##.jpg” where ## is the image number: 01 through 50.

(58) SHOW REAL TIME STOCK ON KBD

If Yes, the current stock counter will be displayed on the PLU button located on a Key Link. Stock counters may be slightly different if the items are registered at other terminals in a network. The stock counter is updated after the key is touched.

(59) SUPPRESS SELECTIVE DISCOUNT ERROR MESSAGE

If selective discount (coupon search) is used, an error will result if a discount is attempted for an item that is not registered in the transaction. You can suppress that error message here. (To set up selective discounts, see “Promotion Table” on page 153 and also see the “"%” Key Program Note” on page 101.)

(60) PRINT POWER FAIL COUNT WHEN POWER FAIL OCCURS

Each time the register powers on it will print a chit to the programmed receipt printer stating there was a power fail with the time, date, register number. For example:

POWER FAIL!!

TIME: 16:53 DATE : 7/10/2009

POWER FAIL COUNT : 2

Also added a way to reset this count. In REG mode press [X/TIME]; the number of POWER FAILS displays and the user can press [RESET] to set number of power fails to 0. The manager password will be needed to reset the power fail count.

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(61) USE STOCK LINK PLU ON PLU PGM

Choose:

STOCK LINK PLU - The linked PLU is the stock link PLU.

KP DESCRIPTOR PLU - The linked PLU's descriptor is used for the KP descriptor instead of its own descriptor. This allows for a secondary PLU descriptor to print on the KP. (For example, this can be used to print Spanish in the kitchen.)

LINK PLU - The linked PLU is used the link PLU instead of LINK PLU in PLU status group.

(62) DO NOT USE ERROR BUZZER

(X) ACTIVATE ROUNDING ON MISC TEND

(Option deleted at version 1.00s)

Employ rounding (as defined in option #10 above) to sales tendered by a miscellaneous tender key.

(63) PLU STATUS FOR LABWARE CONDIMENT

For later use with Labware application.

(64) PLU STATUS FOR LABWARE COOK LINK

For later use with Labware application.

(65) DO NOT ALLOW VOID DISCOUNT IN SALE

(Option added at version 1.00q) Choose YES here when discounts are set to net item totals. If a discount is applied, and later voided, balancing issues may result.

(66) ACTIVATE CANADIAN ROUNDING ON CASH / SUBTOTAL

(Option added at version 1.00s (2-4-2013) Choose YES to round cash transactions to the nearest .05; check/misc tender transactions will not round. Also set GENERAL FUNCTION OPTION #9.

Tax Option Definitions

(1) TAX ROUNDING FACTOR

When tax calculations result in a fraction of a cent, you have the option of rounding UP AT .5 ($0.005 or greater rounds up; less than 0.005 rounds down) or you can choose to round any fractional calculation

ALWAYS UP or ALWAYS DOWN.

(2) VAT SUBTRACTED FROM INDIV PLU TTLS

Choose Yes to subtract the VAT tax amount from the PLU totals on the PLU report. If No, the PLU report total reflects the items price and the value added tax.

(3) TAX EXEMPT QTY (CANADA DONUT)

Enter the quantity at which you wish tax to be exempted. For example if set at 12, registration of PLUs reported to status groups with eligibility for Canadian donut law selected will charge tax until the quantity with the transaction reaches 12. When 12 or more are registered, all will be sold without tax. To use this feature, you must also set eligibility status for the PLU. See option #42 is “PLU Status Group” on page

77.

(4) PRINT TAXABLE AMOUNTS ON R/J

Choose Yes to print the tax eligible subtotals for each tax on the receipt and/or journal, if printed.

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(5) TAXABLE STATUS INDICATORS:

DISPLAY

PRINT

In the default condition (Y), tax eligibility indicators, i.e.

T

X

1 display on the screen and print on printers adjacent to the item. Choose No to selectively remove the indicators from the display and/or print.

(6) PRINT TAX AMOUNTS AT TENDER

When set to No, the tax charged will not print on the receipt (TAX1, TAX2, etc.)

(7) PRINT VAT TAX AMT SEPARATELY

If there are multiple value added taxes, choose Yes to print tax amounts separately for each tax, rather than a single tax total.

(8) TAX PRINT: COMBINED/ ITEMIZED

If No, each tax amount will print separately. If Yes, one TAX total will print.

(9) PRINT TAX EXEMPT DESCRIPTOR/TTLS

If Yes, a tax-exempt total will print on the receipt.

(10) PRINT SUBTOTAL WITHOUT TAX

If Yes, the merchandise subtotal does not include tax.

(11) DO NOT SHOW FOOD STAMP INDICATOR

In the default condition (Y), the food stamp indicator,

F

S

displays on the screen and prints on printers adjacent to the item. Choose No to remove the indicator from the display and print.

(12) PRINT TAX ON VAT

If Yes, prints breakout tax amount on VAT tax sales receipts.

(13) DISPLAY SUBTOTAL WITHOUT TAX

Option added at version 1.00s (Sept 12, 2013).

Cash Drawer Option Definitions

(1) ALLOW SALES WITH DRAWER OPEN

Choose Yes to force the drawer to be closed before registrations are allowed.

(2) C-I-D AMOUNT LIMIT

Set the maximum amount of cash in drawer before an error tone and message display. The error can be cleared and continued sales are allowed, however the warning continues to sound at the completion of each transaction, until cash is removed from the drawer. Set the amount to 0 to disable the cash in drawer limit warning.

(3) OPEN DRAWER DURING X-REPORTS

Choose Yes to open the drawer at the completion of any X report.

(4) OPEN DRAWER DURING Z-REPORTS

Choose Yes to open the drawer at the completion of any Z report.

(5) ACTIVATE OPEN DRAWER ALARM

If Yes, an error tone sounds when the cash drawer remains open the length of time specified in option #6 below.

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(6) OPEN DRAWER ALARM TIME

Enter length of time the drawer may be open (in seconds) before the open drawer alarm sounds.

(7) OPEN REMOTE DRAWER

Always set to NO. (Will allow opening a drawer on a remote register.)

(8) RESET DRAWER ASSIGNMENT AT

Choose NEVER, Z1 FINANCIAL, or Z1 CASHIER. Allows resetting of drawer assignments to rotate different employees to a drawer.

(9) OPEN DRAWER DURING CASH DECLARATION

When this option is set to Yes, the drawer will open at the start of the CASH DECLARATION procedure.

Training Mode Option Definitions

(1) OPEN DRAWER IN TRAIN MODE

Choose Yes to open the appropriate cash drawer during training operations.

(2) TRAINING EMPLOYEE FILE #

Choose the employee file # that is updated with training activity.

(3) ALLOW REAR DISPLAY IN TRAINING

Choose Yes to activate the rear display during training activity. If No, the rear display indicates

CLOSED during training.

(4) SEND ORDER TO KP/V IN TRAINING

Choose Yes to send orders to the kitchen printer and/or kitchen video during training.

(5) PRINT JOURNALS IN TRAINING

Choose Yes to print (or update, in the case of an electronic journal) the journal in training.

(6) PRINT RECEIPTS IN TRAINING

Choose Yes to print receipts (if receipts are normally printed) during training.

(7) PRINT "TRAINING"

If receipts are printed they are normally printed with the message TRAINING and the message

'***TRAINING***" displays on the operator screen. Choose No to remove these messages.

(8) STOCK IS DEDUCTED IN TRAINING MODE

Default is NO. Choose YES if you wish stock to affect inventory levels for training mode activity.

Level/Modifier Option Definitions

(1) DEFAULT PRICE LEVEL

If price levels are pop-up (see option #4), enter the level you wish to return to after an entry in a different level.

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(2) PRICE LEVEL

Choose STAY DOWN, TRANS POP UP, or ITEM POP UP.

STAY DOWN: Once chosen, will remain active until the next choice.

ITEM POP UP: Choice remains active for the next PLU only, and then returns to the default.

TRANS POP UP: Choice remains active for the remainder of the transaction, then returns to the default with the transaction is finalized.

(3) PLU MOD KEYS

Choose STAY DOWN, TRANS POP UP, or ITEM POP UP.

STAY DOWN: Once chosen, will remain active until the next choice.

ITEM POP UP: Choice remains active for the next PLU only, and then returns to the default.

TRANS POP UP: Choice remains active for the remainder of the transaction, then returns to the default with the transaction is finalized.

(4) APPLY MODIFIER TO CODE ENTRY PLUS

If Yes, PLU modifier keys may be used with both keyboard PLU keys and code entry PLUs.

(5) MODIFIER OVERWRITES PREV MODIFIER

If Yes, only the last modifier entry will affect the PLU number. Use this setting when a PLU is modified only once, i.e. small/med/large. If No, several modifiers affecting different digit positions could be entered and then affect the PLU registered. For example, size, crust type, and/or toppings could be indicated on pizza items.

(6) USE MODIFIER HISTORY

If Yes, multiple modifiers will display in the message line before a main PLU is registered.

(7) USE CLERK’S PRICE SHIFT LEVEL

If Yes, the price level will be determined by the “Default Price Level” setting in the Employee program.

(8) EXIT TO MAIN SCREEN AT DONE KEY ONCE

Option is not used.

(9) DEFAULT SCREEN (0-200)

Select the keylink number that will appear as default in REG mode. (“0” is the main screen.)

(10) EXIT TO MAIN SCREEN AT FINALIZATON

If Yes, after finalization the default screen (identified in option #9 above) will display.

(11) USE CLERK’S DEFAULT SCREEN LEVEL

If Yes, the “Default Screen Level” setting in the Employee program will display after log on.

(12) DEFAULT KEYBOARD LEVEL

Select the default keyboard level.

(13) KEYBOARD LEVEL

Choose keyboard level STAY DOWN (remains at the selected level until another is selected), TRANS.

POPUP (returns to the default level when the transaction is completed) or ITEM POPUP (returns to the default level when the item entry is completed).

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Tracking File Option Definitions

(1) AUTOMATIC TRANSFER CHECK

If Yes, the check will be assigned to the last person who posted to the check.

(2) CHECKS PAID SLIP IS STUB

If Yes, the PRINT CHECK function produces a guest check with totals only, without item detail.

(3) PRINT GUEST CHECK AT TENDER

When Yes, the guest check will print when the order is paid.

(4) SELECT HELD ITEMS ON RECALL

Items may be "held" to temporarily postpone kitchen printing (or display). If Yes, held items are automatically selected when a check is recalled so they may be sent to the appropriate printers/screens.

(5) WARN IF HELD ITEMS AT FINALIZE

If a check with held items is paid, a warning will display.

(6) TRACK 2 HOLD CLOSED CHKS FM TRK 1

(7) TRACK 4 HOLD CLOSED CHKS FM TRK 3

The SPS-500 system does not feature a standard closed check file. However, if you do not require all four of the available check files, unused tracking files can be utilized to store closed checks as indicated in options #9 & #10. (See "Memory Allocation " in S Mode Programming.)

(8) STARTING CHECK#

For each tracking file that you are using, if you are automatically assigning tracking numbers, you can enter the first number of the tracking file to be issued after the check number is reset.

(9) CHECK# LIMIT (0=NO LIMIT)

Sets the upper limit for the check #. If set to"10", once check #10 is used, the next check will be the starting check number.

(10) RESET CHECK #1)

(11) RESET CHECK #1)

(12) RESET CHECK #1)

(13) RESET CHECK #1)

Select when you wish the check number to reset: Z1 FINANCIAL, Z1 OPEN CHECK or NEVER.

(14) DISABLE CHECK PRINT ON RECEIPT

If Yes, at tender the guest check will not print on the receipt printer.

(15) CHECK PRINTER # (0-40)

Identify the printer number of the guest check printer.

(16) PRINT BARCODE ON CHECK

If yes, automatically generates barcode based upon the check number. The check can be recalled by scanning the barcode. The barcode type printed is type 128.

(17) USE ALPHA CHECK NUMBER

If yes, a customer name can be associated with the order. A keyboard automatically displays for input.

The check can be recalled by name or from the check list. Note: this selection applies to all tracking files.

NOTE: Use this option to allow 10 digit numeric tracking numbers.

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(18) CHECK OPEN WITH MCR

Allows opening of tracking file by MCR. Select the tracking file to be used.

(19) READ

If opening check by MCR, select TRACK 1 or TRACK 2.

(20) COLUMN OF NUMBER/START/DIGIT

If opening check by MCR, Enter the number of the column that the Card number starts and enter the number of digits to be read for the Card number.

(21-24) CHECK TRACKING TYPE FOR TRACK (1-4)

Choose NORMAL for restaurant-style check tracking or DEPOSIT or charge posting where partial payment and credit balances are allowed (Use Received on Account key to post payments.)

(25) SEPARATE CHECK DETAILS BY DATE

If check tracking type is “DEPOSIT”, setting to yes will list items sorted by sale date.

(26) PRINT CHECK BEFORE TENDER COMPULSORY

If yes, a check must be printed before payment is tendered.

(27) PRINT DELIVERY INFO ON GUEST CHECK

If yes, delivery information (name, address, etc., from the customer delivery record) will print on the check.

(28) PREVENT SALE OVER DEPOSIT AMOUNT

If check tracking type is “DEPOSIT”, a credit balance must be maintained. Items cannot be sold that would cause the check balance to exceed zero.

(29) PRINT BALANCE ON CHECK TABLES

(30) WAITING TIME FOR ORDER

You can set an alarm to warn that a check is open but not serviced. Set the time in minutes that a check can be open before the alarm sounds. Set to zero for no alarm.

Kitchen Printing/Video Option Definitions

(1) PRINT AT KP:

TOTAL AMOUNT LINE

PRINT SEAT #

TRANSACTION VOID ITEMS

PLU PRICE

BITMAT

NUMBER OF ITEMS

NUMBER OF TOTAL ITEMS

PLU DESCRIPTOR IN KOREAN

You can determine the content of each kitchen printer chit. For each item listed, select No to remove print from the kitchen printer.

Note: the TOTAL AMOUNT line includes a line for TOTAL and TAX.

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(2) ENABLE SORT KP BY KP GROUP #

Use this option to create "priority print". For example, if you wish to group appetizers at the beginning of the chit, then entrees next, place appetizers in a kitchen printer group (see "PLU Status Group" on page

77) with a lower numeric value than the value of the group to which entrees are reported.

(3) # LINE FEED AT BEGIN OF KP PRINT

Enter the number of lines you wish to feed before beginning kitchen printer print.

(4) # LINE FEED AT END OF KP PRINT

Enter the number of lines you wish to feed after beginning kitchen printer print.

(5) COMBINE LIKE ITEMS ON KP OR KVS

If Yes, for example, if two hamburgers are entered and sent to the printer, they will print as "2

HAMBURGERS", rather than

"1 HAMBURGER" and "1 HAMBURGER" on a second line. If condiments are entered, they will be separated and printed below the items.

(6) SEND ORDER TO KP AT SUBTOTAL

Choose Yes if you wish to print when the subtotal key is pressed, instead of when the sale is finalized.

(7) SEND ORDER TO KVS ON SUBTOTAL

Choose Yes if you wish to send items to the KVS when the subtotal key is pressed, instead of when the sale is finalized.

(8) PRINT VOIDED ORDERS AT KP OR KVS

If No, then transaction void orders will not print or display at the appropriate printer/screen.

(9) KP IS: REAL TIME/ BATCH

Real time means that each item will print at the printer when the next item is entered (one item delay).

Batch means that the entire order will print when the order is finalized.

(10) KVS IS: REAL TIME / BATCH

Real time means that each item will display at the screen when the next item is entered (one item delay).

Batch means that the entire order will display when the order is finalized.

(11) USE KP ROUTER

Choose from "THE SAME FOR ALL REG" if all registers in the IRC system use the same kitchen printer routing or "REGISTER SEPARATELY" if different registers have different routing. See "Printer

& KV Routing" on page 150.

(12) KP ORDER#

Choose from "COMBINATION OF REG#&CONS#" or "GLOBAL ORDER#".

(13) DISPLAY KP TIME PERIOD#

You can program four different KP routings by time period (See "Printer & KV Routing" on page 150).

If Yes, the operator display will which of KP routing periods is active in the lower left portion of the display.

(14) DISPLAY KP ORDER #

Choose Yes if you wish to display the order # in the lower left portion of the operator screen when the order is finalized.

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(15) SEPARATE KP BY KP GROUP #

Choose Yes if you wish to separate items from different KP Groups and issue separate kitchen printer tickets for items from each KP Group.

(16) SEPARATE KP BY KP ITEM

Choose Yes to produce a separate requisition for each main item.

(17) SORT KP BY SEAT #

If seat # system is used, will sort kitchen printer orders by seat #, for example:

Seat #1

01 Eggs

01 Coffee

Cream

-----------------

Seat #2

01 Eggs

01 Orange Juice

(18) SEND ALPHA TEXT TO KP/KV

Choose Yes to send messages entered by the ALPHA TEXT key to the kitchen printer or kitchen video.

(19) PRINT DELIVERY INFO. ON KP

If yes, delivery information (name, address, etc., from the customer delivery record) will print on the kitchen printer.

(20) USE KV REFRESH

If yes, will delete all items from the KVS and re-display them when a condiment is inserted or a void is performed.

Validation/Subtotal Print Option Definitions

NOTE: To validate, you must attach a printer with validation capability to each register that will validate.

Use option #7 to identify the port to which the printer is attached.

(1) VALIDATION AMT: TOTAL / TENDER

For sale validation, you can select either the amount of the sale or the amount of the tender as the amount to print on the validation.

(2) CHK VALID AMT: TTL / TEND

For check sale validation, you can select either the amount of the sale or the amount of the tender as the amount to print on the validation.

(3) ACTIVATE VALIDATION SENSOR

The printer must be equipped with validation option and sensor.

(4) ALLOW MULTIPLE VALIDATIONS

If Yes, the validation can be done more than once.

(5) PRINT VALIDATION MESSAGE

See "Messages" on page 141 to program a message of up to three lines.

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(6) PRINT SBTL WHEN SBTL KEY PRESSED

If Yes, the receipt (if applicable) will print the subtotal at the point in the transaction when the key was pressed.

(7) VALIDATION PORT# (0-6)

Indicate the port on the register that is connected to the validation printer.

(8) DISPLAY RUNNING SUBTL ON POLE

Allows the pole display to show a running subtotal as items are entered.

General Printing Option Definitions

(1) PRINT ON RECEIPT:

ITEMS BY GROUP

DATE

TIME

PREAMBLE/POSTAMBLE

Determine the content of each receipt by selecting Yes or No for each item.

(2) RECEIPT FEED LINES AFTER PRINT

Enter the number of lines you wish to feed after each receipt is printed. (Makes chit larger.)

(3) LINES AFTER PREAMBLE

Enter the number of lines you wish to feed after the preamble and before the first receipt print line.

(4) LINES BEFORE POSTAMBLE

Enter the number of lines you wish to after the last receipt line and before the postamble.

(5) BUFFERED RECEIPT: STUB / FULL

A stub receipt contains only the total, tender and transaction information. A full receipt includes item detail.

(6) PRINT RECEIPT WHEN SIGNING ON/OFF

If Yes, a receipt is printed whenever an employee signs off or on.

(7) PRINT RECEIPT WHEN CLOCKING IN/OUT

If Yes, a receipt is printed whenever an employee clocks in or out.

(8) CONDENSE TRAY SBTL RECEIPTS

Prints each separate tray subtotal receipt without preamble/postamble.

(9) DETAIL: REAL TIME / BATCH

Prints detail (journal) on journal printer (or updates electronic journal) line by line (real time) or at transaction finalization (batch).

(10) PRINT PLU CODE WITH DESCRIPTOR

If Yes, both the PLU# and descriptor will print when a PLU is registered.

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(11) TRANSACTION # IS RANDOM NUMBER

If Yes, the transaction # is generated randomly, rather than sequentially.

(12) HOME CURRENCY SYMBOL ($=DEFAULT)

Select the currency symbol for display, receipts, etc.

(13-17) CURRENCY (1-5) SYMBOL

Select the currency symbols to be used for the currency conversion function keys.

(18) PRINT TENDER ON RECEIPT

If No, the tender will not print on the receipt.

(19) DISABLE LINE FIND ON SLIP PRINTER

If an optional slip printer is used for hard check operation, set this flag to Yes to print without automatic line feed.

(20) DATE PRINT

Choose format: MMDDYY; DDMMYY; YYMMDD

(21) GUEST CHECK PREAMBLE/POSTAMBLE

Select NONE, GUEST CHECK LOGO MESSAGE, or LOGO MESSAGE to determine the content of the guest check preamble/postamble

(22) PRINT RECEIPT AUTOMATICALLY

Choose Yes to generate a receipt automatically when transactions are tendered.

(23) PRINT RECEIPT AFTER TIME CLOCK EDIT

If Yes, a receipt is printed whenever an employee's time is edited.

If Yes, a counter of the number of times the guest check has been printed appears on the check.

(24) PRINT IN DOUBLE

TOTAL

TENDER

CHANGE

You can choose double-width printing for Total, Tender, Change, and/or Order #

(25) PRINT RCPT AUTOMATIC. IN VOID MODE

If Yes, a receipt will automatically be printed for transactions in VOID mode.

(26) PRINT NUMBER OF ITEMS ON RECEIPT

If Yes, a count of the number of items will appear on each receipt.

(27) ALLOW MULTIPLE RECEIPTS

If Yes, more than one copy of the receipt can be issued after the sale.

(28) PRINT GUEST CHK PRINT COUNT ON GC

If Yes, the check will print a counter of how many times the guest check has been printed.

(29) ITEMS ON RECEIPT IS # OF ITEMS PRINTED ONLY

If Yes, the item count on the receipt will include only items printed on the receipt, and will not include items programmed not to print on the receipt.

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(30) COPY OF EFT RECEIPT

Indicate the number of copies of the credit card transaction receipt to be printed.

(31) PRINT TIP ON EFT RECEIPT

If Yes, prints tip line on credit card receipt.

(32) MASK NUMBER ON ALL CREDIT DRAFTS

If Yes, only the last 4-digits of the card number are printed.

(33) NOT PRINT AN ALPHA TEXT MESSAGES ON THE GUEST CHECK/RECEIPT

If Yes, alpha text messages will not print on guest checks or receipts.

(34) PRE LOGO IMAGE# ON RECEIPT

Select one of the loaded bit map images.

(35) POST LOGO IMAGE# ON RECEIPT

Select one of the loaded bit map images.

(36) PRE LOGO Image ON GUEST CHECK

Select one of the loaded bit map images.

(37) POST LOGO Image ON GUEST CHECK

Select one of the loaded bit map images.

(38) PRINT ERROR CORRECT/VOID ON EJ & PRINTER

When set to YES, error corrects and item voids will still be resent on the EJ.

(39) PRINT DELIVERY INFO. ON RECEIPT

If yes, delivery information (name, address, etc., from the customer delivery record) will print on the receipt.

(40) RESET PREVIOUS ITEM COUNTER FOR RECALL

If yes, the guest check item counter will reset upon check recall, the counter will only accumulate the total of items at each posting.

(41) PRINT PROMTION AFTER TRIGGER PLU

(42) ENABLE BARCODE PRINTING

(43) NO SIGNATURE SLIP IF TRANSACTION TOTAL IS LESS THAN

When the MISC TEND transaction is less than XX.XX the merchant copy of the EFT transaction will not print the signature line.

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Report Printing Option Definitions

(1) ZERO SKIP

TIME PERIOD REPORT

ALL OTHER REPORTS WHEN PRINTING

Choose whether to print or skip totals with a zero value on each of the listed reports.

(2) PRINT % OF SALES ON PLU REPORT

If Yes, the percentage of each PLUs sales is calculated and printed on the PLU report.

(3) PRINT LINKED GROUPS ON PLU REPORT

If Yes, each item on the PLU report will also print the group number of each group to which the PLU is linked.

(4) PROMO/WASTE TOTALS ON PLU RPT

If Yes, the promo and waste detail for each PLU will print on the PLU report.

(5) INDIV ITEM USAGE QTY ON PLU RPT

If Yes, PLU report is adjusted to reflect promo/waste totals.

(6) COUNT ON TIME RPT IS

Select Customer or Guest.

(7) USE FUNCTION KEY DESCRIPTOR IN RPT

Financial/employee reports include totals for some function keys. The descriptor that appears on the report can be the programmed function key descriptor or can be the report descriptor (see "Messages" on page 141.)

(8) PRINT MIN.STK RPT AFTER FINAN. RPT

If Yes, an X1 minimum stock report will automatically follow any financial X or Z report.

(9) PRINT GRAND TOTAL ON FINANCIAL RPT

If Yes, the Grand Total will print on the Financial report.

(10) PRT GROUPS BY EMPLOYEE RPT

AFTER EMPLOYEE REPORT

If Yes, the Groups by Employee report will automatically print after the Employee report.

(11) PRINT INDIV PLUS ON FOOD RPT

If Yes, Food report will print out costs for each individual PLU. If, No will print a summary.

(12) AUTO CUT STRING REPORT

If Yes, auto-cutting printers will auto cut between reports.

(13) PRT CLK IN/OUT ON TIME KEEPING RPT

If Yes, each time clock entry will print out on the Time Keeping report. If No, only total hours will print.

(14) PRINT PLU PROFIT ON PLU REPORT

If Yes, the PLU total cost, profit, and profit ratio will print on the PLU Report. Each PLU cost must be entered the price level identified in the Report Option program.

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(15) DO NOT PRINT HASH SYMBOL

(16) PRINT TIME ON REPORTS

(17) PRINT OPEN CHECK TOTAL ON FIN.REPORT

(18) PRINT Z REPORT WHEN RCPT ON/OFF KEY IS SET OFF (v 1.00s (7-16-2013) or later)

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Report Options

(1) ONLY TTL ON PRODUCT MIX GROUP RPT

If Yes, skips sales by time period on the Product Mix report.

(2) ONLY ITEMS WITH ACTUAL INV ENTRY

Affects the Inventory report (reporting ingredients from the recipe system). If Yes, the Inventory report will report only those items where actual inventory has been entered through the EDIT INVENTORY

ITEM function of X-mode.

(3) CASH DECLARATION COMPULSORY

If Yes, you must declare the amount of cash before taking any report. This encourages accurate reporting and over/short amounts are calculated and printed.

(4) ENFORCE ACTUAL INVENTORY BEFORE Z1

If Yes, you must enter actual inventory before running an inventory report.

(5) RETAIN ACTUAL INV ENTRIES IN X1

If Yes, actual inventory entries are retained after an X Inventory report. Use No, if you are doing inventory spot-checks on selected items.

(6) RESET PLU REPORT AT INVENTORY Z1?

If Yes, a Z1 PLU report will automatically be generated when an Inventory Z1 is taken.

(7) RESET INVENTORY REPORT AT PLU Z1?

If Yes, an Inventory Z1 will automatically be generated when a Z1 PLU report is taken.

(8) TIME KEEPING: MINUTES / 100UNITS

Determine whether hours worked are recorded and calculated in minutes or decimal units of an hour.

(9) OMIT TAX TOTALS FROM NET SALES GT

Choose Yes, to omit tax totals from the Net Sales Grand total on the financial report.

(10) ALLOW Z OF OPEN CHECK REPORTS

Choose Yes, to allow a Z open check report.

(11) CONFIRM BEFORE TOTALS RESET ON Z

If Yes, a message will display before resetting the totals on the report.

(12) RESET AFTER FINANCIAL Z REPORT:

GROSS SALE GT

NET SALES GT

NEGATIVE SALES GT

Select which totals and counters are reset when a Z1 Financial report is executed.

(13) VOID MODE TOTALS ADD TO GRAND TTLS

If Yes, activity in the VOID key lock position adds to grand totals.

(14) ALLOW Z WITH OPEN ORDERS

If No, any Z report is disabled until open orders are closed.

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(15) ALLOW Z STOCK REPORT

If Yes, resetting the Stock report is allowed.

(16) ALLOW Z1 TIME KEEPING REPORT

WHEN EMPLOYEES ARE CLOCKED IN

If Yes, the time keeping report can be run when employees are clocked in.

(17) AVG. GST ON FIN IS FROM GST

If No, the AVG/GST (average sale per guest or customer) is calculated from customer count, if Yes, is calculated from guest count from GUEST key use.

(18) ALLOW Z WITH OPEN CLERKS

If Yes, Z reports are allowed with interrupted orders when clerk interrupt is used.

(19) MAKE IRC REPORT IN DEFAULT?

When Yes, any report taken will be automatically an IRC report. All registers in the range identified in S

Mode options will be included.

(20) MGR REQUIRED FOR IRC SETTING?

When Yes, the manager password must be entered to change IRC report settings.

(21) CLEAR GLOBAL ORDER# AFTER Z1 FINAN?

If Yes, the global order number counter will reset to zero after a Z1 Financial report.

(22) EXCLUDE TAX ON TIME PERIOD REPORT?

The Time period report feeds the totals for the SALES & LABOR % report. This options allows the totals to be without tax.

(23) PLU COST PRICE LEVEL (0-20)

If you wish to report PLU cost, profit, and profit ratio, select the PLU Price Level where the PLU cost will be entered

(24) ENABLE INVENTORY REPORTING WITHOUT ACTUAL INVENTORY INPUT

If YES, the SPS-500 will use the theoretical values as actual inventory if inventory is not activated through the EDIT INVENTORY ITEM function of X-mode.

(25) USE MANUAL SHIFT CHANGE

If YES, the SHIFT CHANGE function key (keycode #80) can be used to manually change the shift by entering the numeral representing the shift and touching the SHIFT CHANGE key. (v1.00q or later)

(26) DEFAULT SHIFT LEVEL (1-4)

Set the default shift level.

(27) ALL REG# ARE SELECTED IN DEFAULT

New option at version 1.00s. Set to Yes to allow string reports.

Time Keeping Option Definitions

(1) OVERTIME HOUR IS USED FOR

Select Day or Week for overtime hours.

(2) HOURS PER OVERTIME STARTS

Enter the number of hours that must be worked per day or week before overtime starts. For example, if field #1 is day, enter 8 hours, or if field #1 is week, enter 40 hours.

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(3) OVERTIME FACTOR

Enter the factor times which the standard pay rate is multiplied to determine overtime pay, i.e. enter 1.5 if rate is time and one half, or enter 2.0 if rate is double time.

(4) ENFORCE OUT FOR BREAK OR OUT ENTRY

When clocking out there is a choice for [OUT FOR BREAK] or [OUT]. If Yes, you must enter the appropriate number for either choice, rather than just pressing OK to choose the default.

(5) TIP REPORTING % OF SALES

If Yes, the percentage entered here is calculated and reported on the Employee report.

(6) EMPLOYEE TIME-IN/OUT

Select EMPLOYEE # or CLOCK-IN CODE.

(7) CLOCK IN/OUT EMP. WHEN Z TIME KEEPING REPORT

If Yes, all employees clocked in at the time of the Z Time Keeping report will be clocked out for the report and clocked back in after the report.

E.J. (Electronic Journal) & Detail Printing Option Definitions

(1) ACTIVATE ELECTRONIC JOURNAL

Select Yes to activate the electronic journal.

(2) DISPLAY E.J. BUFFER FULL WARNING

Select Yes to display a warning message when the electronic journal is full.

(3) E.J. OVERRIDE WHEN BUFFER FULL?

Select Yes to allow operations to continue when the electronic journal is full. Only the most current transactions will be maintained as memory allows.

(4) SEND TO ELECTRONIC JOURNAL:

CASH TRANSACTIONS

CHECK TRANSACTIONS

MISC TENDER TRANSACTIONS

TRANSACTIONS WITH %

RECD ACCT & PAID OUT

RETURN TRANSACTIONS (beginning v1.00m RETURN/CANCEL TRANSACTIONS)

TRANSACTIONS WITH ERR CORR&VOID

NO SALES

CANCEL TRANSACTIONS (beginning v1.00m TIMEKEEPING)

ONLY TRANSACTIONS WITH NEGATIVE ITEMS**

REPORTS

PROGRAM SCANS

CHECK TRACKING

CLERK INTERRUPT

ALPHA TEXT

For each type of function or transaction listed, select YES or NO to determine it will be recorded in the electronic journal.

**Regardless of other settings, will send only transactions with negative items, % entries, tenders, etc. to the journal.

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(5) SEND TO DETAIL:

ONLY TRANSACTIONS WITH NEGATIVE ITEMS**

REPORTS

ONLY TRANSACTIONS WITHOUT NEGATIVE ITEMS**

PREAMBLE/POSTAMBLE

For each type of function or transaction listed, select Yes or No to determine it will be sent to the appropriate detail/journal printer. **Regardless of other settings, will send only transactions with negative items, % entries (any entry into a % function key, including coupons, surcharges, etc.) tenders, etc. to the detail.

** If both transactions with and without negative items are set to Yes, nothing will be sent to detail.

(6) SEND TO ELECTRONIC JOURNAL:PLU CODE

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Employee

The employee file contains information for register operators as well as employees who use the register only to clock in or out (employee time keeping.) Specific functions that are allowed or disallowed for each employee are determined by assigning the employee to an authority level. (See "Authority Level" on page

129.)

Two 10-digit code numbers may be assigned for each employee. A clock-in code is used to clock in or out and a separate sign on code used to operate the register. The social security number is for reference only and appears only on reports.

The total number of employees (up to 999) is set in memory allocation. See "Memory Allocation" in "S

Mode Programming".

1. Select EMPLOYEE from the P Mode menu, and then select EMPLOYEE to display the

EMPLOYEE selection screen. The program screen for the first employee in the file displays with the first of two pages of options in view.

2. Select an employee to program or edit by employee number (touch the current number and enter a new one) or by touching the NEXT RECORD or PREV. RECORD keys until the appropriate employee is in view.

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Employee Field Definitions

SOCIAL SEC #

Enter 9-digit identifying number.

CLOCK IN CODE

Enter a number (up to 10 digits in length) that will be used by this employee to clock in and/or out.

OPERATING CODE

Enter the secret code number (up to 10 digits in length) that can be used to sign in/out. Note that system option # 21 "EMPLOYEE SIGN-ON" must be set to "SECRET CODE" to use this number. See "General

Function Option" on page 104.

LINK TO AUTHORITY LEVEL

Operations and programs that can be accessed by this employee are determined by selecting a authority level here. See "Authority Level" on page 129 to define specific operations for each of 9 levels.

JOB CODE#/PAY RATE#

An employee might have more than one job, possibly with a different pay rate for each job. For example, in a restaurant, an employee might work as a server one day, and on a different day or shift, work as a cashier. Here you can list up to six different job codes and six different pay rates for each employee.

By assigning separate job codes and pay rates for each employee, the built in time clock can track and report hours and wage costs appropriately.

See "Time Clock Procedures" in the SPS-500 Operation Manual for instructions on clocking on/off for different jobs. Note that the job code you assign for JOB1 is the default job code for clocking in/out.

OPEN DRAWER# DIRECT (0-2) VIA (3-9)

Select the drawer for this employee: No Drawer, Drawer Port 1, Drawer Port 2, or drawer connected to printers on serial ports 1-4. If No Drawer is assigned, the employee can only perform check track postings (not payments).

TRAINING MODE?

If Yes, this employee will be in training, regardless of the training mode status of the entire register.

DEFAULT PRICE LEVEL

Select the default price level for the employee. To use the level selected here, you must also set P

Mode/System Options/Level Modifier option #7 to Yes.

DEFAULT SCREEN LEVEL (0-200)

Select the default screen level (Key Link) for the employee. To use the screen level selected here, you must also set P Mode/System Options/Level Modifier option #11 to Yes.

MANAGER

If Yes, this employee will be allowed to perform manager functions without entering a manager password.

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EDIT JOB CODES

Note: An employee with the appropriate authority level must be signed on to perform job code programming.

Job codes are used to break down the hours worked for all employees into different categories (See

"Labor Groups" report in the Operation Manual.) A breakdown of hours by job is also reported for each employee (See "Time Keeping" reports in the Operation Manual.)

The job codes to be used by all employees are set up here. There are 20 possible job codes. Each job code you wish to activate must be given a descriptor here.

EDIT PAY RATES

Note: An employee with the appropriate authority level must be signed on to perform pay rate programming.

All employees can use the pay rates set here. There are up to 50 pay rates.

DALLAS KEY LINK

This option is not currently available.

SALES AREA POSITION

This selection controls the location of the transaction area of the screen.

If LEFT: the 24-programmable locations are located at the left of the screen and the transaction display area at the right of the screen.

If RIGHT, the 24-programmable locations are located at the right of the screen and the transaction display area at the left of the screen.

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Authority Level

Each employee must be assigned to one of nine authority levels. See "Employee" on page 126 to assign an employee to an authority level. The selections made here for each authority level determine the operations that are allowed for each employee.

For example, in a restaurant an authority level with the descriptor kitchen help could be set to allow only clocking in/out, or an authority level with the descriptor owner could be set up to allow all functions. Other authority levels could be defined for servers, cashiers and managers that allow only the appropriate functions.

Authority Level Options

(1) CLOCK-IN/OUT ENTRY ONLY

(2) MUST CLOCK-IN BEFORE SALES

(3) CAN CLOCK-OUT WITH OPEN CHKS

(4) GUEST CHECK ENTRIES ONLY

(5) PAYMENT OF OWN GUEST CHECK

(6) PAYMENT OF ANY GUEST CHECK

(7) TRANSFER OF GUEST CHECKS

(8) VOIDING OF SERVICED ITEMS

(9) ALLOW CANCEL AFTER RECALL

(10) CLOCK IN/OUT USING MCR

(11) SIGN IN/OUT USING MCR

(12) ALLOW EDIT ANY CHECKS

(13) ALLOW DESTINATION CHANGE

If Yes is set here, the operator has the option of selecting a destination (i.e. eat-in, take out, drive thru) other than the default.

(14) CAN COMBINE OWN SOFT CHKS

(15) CAN COMBINE ANY SOFT CHKS

(16) TABLE # TRANSFER IN R-MODE

(17) CAN PLU PRC/HALO OVERRIDE

(18) ALLOW SET DATE AND TIME

(19) ALLOW TIME CLOCK EDIT

(20) ALLOW CASH DECLARATION

(21) ALLOW PRICE LEVEL CHANGE

(22) ALLOW EMPLOYEE FILE EDIT

(23) ALLOW PRINT & RESET OF E.J

(24) ALLOW JOB CODE EDIT

(25) ALLOW PAY RATE EDIT

(26) CAN INVENTORY EDIT X MODE

(27) CAN INVENTORY EDIT PGM MODE

(28) ALLOW AUTHORITY LEVEL EDIT

(29) COMP SEAT# FOR EACH ENTRY

If seat # is implemented, and is not compulsory here, each item will default to seat "01".

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(30) ALLOW PLU QUICK REGISTER?

(31) ALLOW NO SALE

(32) PAID BREAKS

(33) MANAGER REQ. FOR CLOCK IN

(34) COMPULSORY TIP ENTRY

If Yes, the employee is prompted to declare tips when clocking out.

(35) JOB CODE CHANGE

If No, the employee can clock on using only the default job code; if Yes, the employee can select of the job code displayed at clock in.

(36) ALLOW PLU PRC CHANGE ONLY

If Yes, the employee can access the PLU programming screen, but can edit only the PRICE/HALO and

PRICE LEVEL fields.

(37) DISALLOW STOCK ADD IN P

(38) DISALLOW STOCK OVER IN P

(39) DISPLLOW STOCK SUB IN P

(40) ALLOW EFT BATCH OPERATION

If set to NO, Open Batch, Close Current Batch, and Close Batch with Debit functions will not be allowed from the EFT FUNC. function key.

(41) STRONG PASSWORD

If Yes, requires sign –in code and MCR sign on. Required for integrated payment installations.

Groups By Employee

If you choose to use groups by employee (see "Memory Allocation" on page 41) you can select which of the

99 available groups are reported for each employee. For example, you may wish to report only food related groups for servers and beverage related groups for bartenders.

Employee Card

The standard MCR can be used to sign on/off or clock in/out employees. Options set here must match the format of the cards.

Employee Card Read Format Program Notes

READ

Set to the Track (1 or 2) that you wish to read.

CARD ID

If ID numbers are to be used, enter the ID number (up to 10 digits) from the magnetic cards that will be accepted. If ID numbers are not to be used, ignore this field.

CHECK CARD ID?

Normally this field will be set to No. However, Card ID can be used as additional security for card reading (both the CARD ID and the CARD NUMBER must match). Use these fields only if there is a possibility that more than one card may contain the same number identified as the card number. If you

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choose Yes here, you will be required to complete the CARD ID, COLUMN OF CARD ID and CARE ID

DIGITS fields. Contact CRS Technical Support for more information.

COLUMN OF CARD ID

Enter the number of the column that the Card ID starts.

CARD ID DIGITS

Enter the number of digits to be read for the Card ID.

COLUMN OF NUMBER

Enter the number of the column that the Card number starts.

CARD NUMBER DIGITS

Enter the number of digits to be read for the Card number.

Determining MCR Settings

1. Read data from a sample card using the SPS-2000 Self Test program. (From the S

Mode menu, choose SELF TEST and then MSR. Slide the card through the card reader.)

Track 2 Data

Track 1 Data

2. The “Start” value determines where the tracking number will begin; the “Digit” value determines how many digits will be read.

For example, for the value read for MSR #2 above:

;2258027

If the Start value = 5 and the Digit value = 3 the number read will be 802

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Reports

Use this program to create a custom report, modify the financial or employee report, or to define reports to be linked in up to four string reports. This report is available for standalone registers only, not IRC.

Custom Report

One custom report can be created, with up to 50 totals and counters. The report is built by selecting totals that also appear on either the financial or sales by time period reports. When the custom report is created, totals and counters separate from the original report are also created (in other words, you can clear the custom reports independently without affecting totals in any other report.)

Another feature of the custom report is the ability to add or subtract selected totals to create a new subtotal of selected information.

1. From the PGM mode PROGRAMMING MENU touch REPORT to view the REPORTS selection window.

2. Touch CUSTOM REPORT to view the CUSTOM REPORT PROGRAMMING screen.

Custom Report Program Notes

RPT#

Touch RPT # to select the report (financial or sales by time) where the total you wish to place on the custom report originates.

TTL#

Touch TTL# to select the specific total you wish to select from the report.

PAGE UP/PAGE DOWN

Touch PAGE UP or PAGE DOWN to access up to 50 different totals on the custom report.

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RED?

+/-

Touch NO or YES in the RED column to select red/black print (provided the printer is capable of 2-color print).

Touch the button in the +/- column to select NONADD, +(ADD), or –(SUB) status for the selected total.

Depending upon your selection the total will not affect, add to, or subtract from the total at the end of the custom report. When the subtotal TTL# code (i.e.'999') is entered on a later line, previous totals with a + or - designation are added and printed.

DESCRIPTOR

The default descriptor automatically displays when the TTL# is entered. If you wish, enter a new descriptor by replacing default descriptor. Touch the Descriptor key, type new information into the field, and then touch OK.

NOTES: Use the total #998 to create a dashed separator line on the report; use the total #999 to create a subtotal line. The subtotal line will calculate the totals designated "+" or "-" that appear sequentially after the previous subtotal line. Enter a custom descriptor for the subtotal line.

Financial Report/Employee Report

The Financial Report and the Employee Report can be modified so that specific totals are deleted from the report or printed in red (provided the printer is capable of 2-color print).

1. From the PGM mode PROGRAMMING MENU touch REPORT to view the REPORTS selection window.

2. Touch FINANCIAL REPORT or EMPLOYEE REPORT to modify the report.

3. For each total, you can select YES or NO in the PRINT and RED columns. Use the PAGE UP and/or PAGE DOWN keys to view all of the totals.

4. Touch CLOSE to exit the program.

String Report

Up to four string reports can be created that automatically generate a sequence of up to 24 different reports.

Typically, string reports are used to automate end-of-day or end-of-period reporting requirements. Reports selected in the string sequence can be X (read) or Z (reset) reports and can be from report level 1-5.

1. From the PGM mode PROGRAMMING MENU touch REPORT to view the REPORTS selection window.

2. Touch STRING REPORT to view the STRING REPORT #1 PROGRAMMING screen.

3. If you are programming a string report other than string report #1, touch STRING REPORT # and select another report number (2-4).

4. You can program a descriptor for the string report by touching DESCRIPTOR.

5. Select X or Z, the REP LVL (1-5) and the RPT# for each report you wish to include in the report sequence.

6. Touch CLOSE to exit the program.

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Time

Time period definitions and time activated functions (Price Levels, Screen Level, Macros, String Reports,

Shifts, and KP Time Periods) are defined with this program.

Time Period

The Time report collects sales information depending upon the time of day. The number of time periods (24,

48, or 96) is selected in memory allocation. By default, time periods are hourly if 24 periods are selected, if

48 periods are selected, sales are accumulated in ½ hour periods, and if 96 periods are selected, sales are accumulated in 15 minute periods.

If hourly, ½ hourly or 15 minute report periods are satisfactory for your application, no action is necessary with this program. However, if you wish customize report periods (i.e. define five minute periods during rush periods or inactivate periods during closed times) you can individually define periods with this program.

All time units are based upon a 24-hour clock (military time).

1. From the PGM mode PROGRAMMING MENU touch TIME to view the TIME selection window.

2. Touch TIME PERIOD to view the TIME PERIOD PROGRAMMING screen.

3. For each period, you can adjust reporting times by touching the time and entering a new time. The number of periods available for programming will depend on your memory allocation selection.

4. Touch YES or NO to add or remove the period from the report

5. Touch CLOSE to exit the program.

Time Activated Functions

Time activated options include:

 Price levels and Screen Levels (the default screen key link) can be automatically activated at specific times.

 Macros and String reports can be generated automatically and repeated at specific times.

 Shift time programming determines the times of day financial totals are accumulated for the Shift

Report.

 Kitchen Printer/Video routing can be switched at specific times to accommodate slow/busy time requirements.

To set these options:

1. From the PGM mode PROGRAMMING MENU touch TIME to view the TIME selection window.

2. Touch TIME ACTIVATED FUNCTIONS to make a selection from the TIME ACTIVATED

FUNCTONS MENU.

3. Refer to the attached chart to determine the programmability for each time-activated function.

4. Touch CLOSE to exit the program.

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Time Activated Function Activate Time or

Start/End Times

Day of Week Repeat Time

Macros

Time Period

Yes Yes Yes

String Report Yes Yes

Shifts Yes

Yes

Yes

Sending Time Activated String Reports to an FTP Site

The Time Activated String Report Function provides an option to send the string report to an FTP site. If this option is selected, you must first make the appropriate network settings and identify the FTP server address.

These settings are found in a separate document titled "SPS-2000/SPS 5X0 FTP Reports” that is posted under

Support Documents on the SPS-2000 and SPS-5X0 Dealer Support Pages. Go to this document for complete

FTP setup instructions. To select this option:

1. Go to PGM/TIME/TIME ACTIVATE FUNCTIONS/STRING REPORT. The appropriate Time

Activate String Report screen displays.

2. Select the SEND TO FTP option.

FILE NOTE: The string report is sent as a text file, for example: “0_REG1_STRREP120110309153601.txt” where:

0 = Store name

REG1 = Register Number

STRREP1 = String report #1

2011 = Year

03 = Month

09 = Day

153601 = Time

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Product & Ingredient

NOTE: Be careful not to confuse the separate and distinct inventory features of the SPS-500:

 A menu-explosion type inventory system is set up when PLUs are linked to a recipe#. Recipes and

Ingredients are programmed with this program.

Product Mix Groups can be used to implement a simplified ingredient system for tracking only essential ingredients associated with items (i.e. cups for beverages or number of pieces for chicken menus.) Product mix groups also report usage by time period and optional Product Projections reporting is also available. The Product Projection report provides a history of each item's sales by day of week. Product mix items and product mix group time periods are also programmed set with this program.

 If used, The PLU Stock counters decrements for each activity in the PLU. PLU stock is set in the

PLU program, see “PLU Stock” on page 81.

Edit Ingredient

Before recipes can be created, ingredients must be entered.

1. From the PGM mode PROGRAMMING MENU touch PRODUCT & INGREDIENT to view the

PRODUCT & INGREDIENT selection window.

2. Touch EDIT INGREDIENT to access the INGREDIENT PROGRAMMING screen. .

5. Refer to the notes that follow.

3. Touch CLOSE to exit the program.

Ingredient Program Notes

ING#

This field is the three-digit inventory number. The value begins at 001 and goes up to the maximum number that is assigned in memory allocation.

DESCRIPTOR

A 12-digit descriptor is set for the inventory item. (An inventory item is an “ingredient” of a PLU.)

COST

The cost of the item is the cost of the ingredient. The cost can be entered accurate to three places after the decimal.

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Recipe Table

Here you assign ingredients to a recipe. If a PLU is linked to a recipe, PLU activity will cause the inventory of ingredients used in the recipe to decrement. Each recipe can use up to 20 ingredients.

1. From the PGM mode PROGRAMMING MENU touch PRODUCT & INGREDIENT to view the

PRODUCT & INGREDIENT selection window.

2. Touch RECIPE TABLE to access the RECIPE PROGRAMMING screen. .

3. Refer to the notes that follow.

4. Touch CLOSE to exit the program.

Recipe Table Program Notes

ING/RECIPE

Choose whether this line corresponds to an INGredient or a RECIPE. (A recipe may be composed of recipes. For example, a special sauce (a recipe) may be an ingredient of a sandwich recipe.)

#

Enter the 3-digit number of the recipe or ingredient.

DESCRIPTOR

Display only. When a recipe or ingredient number is entered, the corresponding descriptor displays.

QTY

Enter the amount of inventory items used in the recipe, i.e. 1 patty for a regular hamburger, or 2 patties for double hamburger.

Product Mix Items

Product Mix items are can be inventoried as they are purchased. For example, a box of burger patties.

Product Mix Item Program Notes

DESCRIPTOR

Each product mix group item can have a 12 character alpha descriptor.

PCS\UNIT

Enter the number of pieces in the unit. For the example shown, 120 burgers to the case- Enter 120; 30 cups to the sleeve- Enter 30.

[email protected]

Enter a 4 Character descriptor for the unit, using the Alpha-keyboard overlay. This descriptor is for report purposes.

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Product Mix Group Time Periods

Memory allocation determines whether there are 24, 48, or 96 product mix group time periods. (Time periods used for the Product Mix and Projections reports are defined separately from the time periods used for Time

Period sales reporting.) Product mix group time periods will default to hourly periods if 24 periods are selected in memory allocation; 30-minute periods if 48 periods are selected; 15-minute periods if 96 periods are selected.

Periods can be set to custom lengths using this program. Enter the times for each period. Choose YES if you wish the period total to add to the summary total at the bottom of the report. Choose NO if you wish the period total NOT to add to the summary total at the bottom of the report.

All time units are based upon a 24-hour clock (military time).

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Taxes

The SPS-500 provides calculation for up to six taxes. Tax calculation can be made by ADD ON percentage, by TAX TABLE, or by VAT (value-added tax).

Provisions have been made for the Canadian Goods and Services tax (GST). If GST is to be taxable, you have the option of taxing the GST by other applicable rates (tax on tax). Use TAX 6 for GST applications.

1. From the PGM mode PROGRAMMING MENU touch TAXES to view the TAX PROGRAMMING

Screen.

2. Touch the TYPE button to select ADD ON, TAX TABLE or VAT.

3. Refer to the notes that follow to program each type of tax.

4. Touch CLOSE to exit the program.

Add On Taxes Program Notes

RATE

Enter the tax rate. If fractional, press the decimal and up to three digits.

THRESHOLD

Enter the highest non-taxable amount.

Tax Table Programming Notes

MAXIMUM NON-TAXABLE AMOUNT

Enter the highest amount where no tax is charged. For this example the entry is 0.10.

FIRST TAX AMOUNT CHARGED

Enter the first tax amount that is charged. For this example the entry is 0.01.

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# OF NON-REPEAT BREAKS

Enter the number of Non-repeat breaks. For this example the entry is 5.

# OF REPEAT BREAKS

Enter the number of repeat breaks. For this example the entry is 3.

BREAK POINT (1-100)

Enter the high amount in the range. For example, if the break point is .22 - .38, enter .38 for the break point.

Tax Table Programming Example - Illinois 6% Tax Table

1. Examine the printed tax table for the tax you are programming.

2. Examine the pattern of break point differences to determine when the break points begin to repeat. Mark the beginning break points that do not fit a pattern as “non-repeat breaks.” Mark the break points that are repeating in a pattern as “repeat breaks.” Count the number of repeat and non-repeat breaks.

Tax Charged Sale Amount Range Break point s

$0.00

$0.01

$0.02

$0.03

$0.04

$0.05

$0.00 - $0.10

$0.11 - $0.21

$0.22 - $0.38

$0.39 - $0.56

$0.57 - $0.73

$0.74 - $0.91

Non-Repeat

$0.92 - $1.08

$0.06

$0.07

$0.08

$1.09 - $1.24

$1.25 - $1.41

Repeat

$0.09

$0.10

$0.11

$0.12

$0.13

$0.14

$1.42 - $1.58

$1.59 - $1.74

$1.75 - $1.91

$1.92 - $2.08

$2.09 - $2.24

$2.25 - $2.41

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Messages

Various descriptors and messages are set with this program:

Message

Logo Message

Error Messages

System Descriptors

Report Descriptors

Check Endorsement

Message

Guest Check Logo Message

Validation Message

DataTran Message

Pole Display Message

Type of Message and Application

6-line x 40 character Preamble & Postamble. Appears on receipts

30-characters per message. Displays on message line of screen. Default messages are listed below.

The length of each descriptor varies. For example day of week fields are

3 characters, while other printed messages are 5 characters or more.

Default System Descriptors are listed below.

16-character descriptors for Financial and Employee report totals.

10-line x 40 characters. Prints when check is endorsed on an optional slip printer.

5-line x 40 character Preamble & Postamble. Prints at top and bottom of hard or soft checks

3-line x 40 character. Prints when forms are validated on an optional slip printer.

4-line x 32 character. Prints on electronic payment voucher/receipt.

A 25-character message can scroll left, right, or bounce left to right on an optional pole display.

Default Error Messages

NO. DESCRIPTION

7 BUSY

9 CASH DECALATION REQUIRED

11 CHECK# ASSIGNED AUTO

12 CHECK# REQUIRED !

13 CONDIMENT REQUIRED !

15 DUPLICATE!

16 EAT IN/TAKE OUT/DRV THRU

17 ENTER EMPLOYEE CODE

18 ENTER EMPLOYEE #

19 ENTER GUEST COUNT

NO. DESCRIPTION

23 ERROR

25 TABLE NUMBER IN USE

27 ILLEGAL KEY SEQUENCE

29 INACTIVE!

31 KITCHEN PRINTER FAILURE

33 MANAGER OVERRIDE REQUIRE

35 NEGATIVE

39 NO MANUAL ENTRY

42 NON ADD# REQUIRED

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NO. DESCRIPTION

54 SCALE REQUIRED !

59 TRAY SUBTOTAL REQUIRED!

63 SIGN OFF REQUIRED

65 PRICE LEVEL MISMATCH

66 OVERRIDE NOT ALLOWED

69 WRONG FILE NO.

71 UNDER TEND NOT ALLOWED

72 OVER TEND NOT ALLOWED

73 CHECK TRACKING ERROR

74 CHECK# IN USE

75 PLU NOT ALLOWED

76 CONDIMENT PLU NOT ALLOWED

77 NON-CONDIMENT PLU NOT ALLOWED

78 FUNCTION KEY NOT ALLOWED

79 THIS KEY IS NOT ALLOWED

80 NO FUNCTION KEY

81 NO PROGRAMMABLE KEY

83 INVALID AUTHORITY LEVEL

84 TIME IN REQUIRED

85 SIGN ON REQUIRED

86 MEMORY NOT ALLOCATED

87 THIS EMP. RPT MUST BE CLEARED

90 ERROR SYSTEM OPTION

92 ERROR TABLE NO.

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NO. DESCRIPTION

96 PROMO NOT ALLOWED

97 WASTE NOT ALLOWED

98 NO FOOD STAMP AMOUNT

99 DECIMAL ENTRY NOT ALLOWED

100 SPLIT PRICING NOT ALLOWED

101 VOID MODE IS DEACTIVATED

102 JOB CODE REQUIRED

103 JOB CODE CHANGE NOT ALLOWED

104 PUSH BUTTON ENTRY REQUIRED

105 EMPLOYEE CODE NOT LINKED

106 TENDERING IS NOT ALLOWED

107 OVER REGULAR HOURS PER WEEK.

108 MUST <= LINE# PER TRANSACTION

109 MUST >= LINE# PER SOFT CHECK

110 NO STOCK PLU

112 LINKED STATUS REQUIRED

113 RETURN TO X-MODE

114 ERROR – SLIP PAPER

115 LOCAL PRINTER REQUIRED

116 CHECK NETWORK SETTING

117 SET TIME&DATE IS DEACTIVATED

118 EMPLOYEE SHOULD BE DIFFERENT

119 TRANSFER NOT ALLOWED

120 REQ GALLONAGE AMOUNT

121 AVAILABLE ONLY IN CHECK

122 SPLIT THIS ITEM NOT POSSIBLE

123 FUNCTION KEY NOT INCLUDED

124 ERROR POST TENDER

125 NO TRACKING DATA IN THIS REG

126 NO TIME KEEP DATA IN THIS REG

127 MULTIPLICATION LIMIT EXCEEDED

128 TAB OF FIELD 2 IS TOO BIG

129 NON PLU CODE RANGE OVER

130 TARE ENTRY NOT ALLOWED

131 MISC TEND REQUIRED

132 SAME CHECK TRACK REQUIRED

133 NOT SCALEABLE PLU

134 EJ BUFFER FULL

135 MUST BE START<=END IN RANGE

137 FINAL END SHOULD BE 9 OR 99

140 PRINT KEY REQUIRED

141 SURCHARGE NOT ALLOWED

142 DECIMAL ENTRY REQUIRED

143 SYSTEM REG# REQUIRED

144 TRAINING EMP FILE# RQUIRED

145 TIME IN/OUT REG# REQUIRED

146 CHECK TRACKING REG# REQUIRED

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NO. DESCRIPTION

147 ELECTRONIC JOURNAL INACTIVE

148 CHECK ENDORSEMENT REQUIRED

NO. DESCRIPTION

187 Z1 TIME KEEPING NOT ALLOWED

188 PLU NOT INCLUDED

190 GIFT CARD DUPLICATED

191 DEVICE ALREADY OPENED

192 DEVICE OPEN ERROR

153 NO RELOCATABLE KEY

154 DALLAS KEY COMPULSORY

155 ENFORCE ACTUAL INVENTORY

156 AUTHORITY LEVEL NOT LINKED

157 WEIGHT IS ZERO

158 STOCK IS NOT ZERO

159 CLEAR CAN NOT BE REMOVED

160 ENTER CAN NOT BE REMOVED

161 YES/NO CAN NOT BE REMOVED

162 THIS NUMERIC CAN’T BE REMOVED

164 SOFT CHECK ONLY

195 INVALID SD CARD

197 CHOOSE IRC REPORTING

198 PLEASE CHECK SD CARD

199 FILE NOT FOUND

200 USE ALPHA AS CHECK#

202 UNDER MINIMUM STOCK

203 PLEASE CHECK USB

166 MULTIPLE DISCOUNT NOT ALLOWED

167 NEW CHECK OPENED

168 NO MORE SPLIT TENDER ALLOWED,

169 CHECK POLE DISPLAY

170 MUST MAX.NONTAXABLE <=BRK PNT1

171 MUST BRK PNT n <= BRK PNT N+1

172 NOT ALLOWED WITH OPEN ORDERS

174 INCORRECT TARE WEIGHT

175 VOID PROMO FIRST

176 MULTIPLE RECEIPTS NOT ALLOWED

177 MIX & MATCH ERROR

178 CLERK INTERRUPT ERROR

179 CHECK OPENED NO DATA

180 NO CLERK BUFFER IN THIS REG

181 NOT ALLOWED WITH OPEN CLERKS

183 X/TIME NOT ALLOWED

184 OUT OF STOCK

205 PRINT CHECK FIRST

206 SELECTIVE DISCOUNT ERROR

207 NO ITEM FOR SELECT.DISCOUNT

208 RESERVED

209 RESERVED

210 RESERVED

213 PAPER NEAR END

214 TPH TEMPERATURE IS HIGH*

215 AUTO CUTTER JAM

216 PRINTER BUFFER FULL

217 MODE CHANGE ERROR

218 RESTORE DALLAS KEY

219 MODIFICATION NOT ALLOWED

220 VOID LAST DISCOUNT FIRST

221 DO NOT ALLOW IT AT FIRST

222 MUST BE SEPARATED CHECK BEFORE

223 INVALID EFT MESSAGE*

*NEW AT VERSION 1.00s

186 Z STOCK NOT ALLOWED

*The error message “TPH TEMPERATURE IS HIGH” will display if the temperature at the surface of the printer head reaches 140F. It is not necessary to power off the register; Opening the printer cover is more effective. In normal situations, this message should not be seen for a long period of time. If some liquid was spilled on the printer, there is a possibility that the sensor will miss-read the temperature. In the case of a spill, call a qualified service technician for repair.

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Default System Descriptors

NO DESCRIPTION

1 SUN

2 MON

3 TUE

4 WED

5 THU

6 FRI

7 SAT

8 MGR

9 TAXES

10 TOTAL

11 FSTAX

12 FSTTL

13 FSCNG

14 DATE

15 TIME

16 NO.

17 CASH

18 CHECK

19 MISC

20 REG

21 PLU#

22 PBAL

23 SEAT#

24 ESC

25 TBL

26 GST

27 EMPL.

28 FOR

49 RESERVED

50 RESERVED

51 RESERVED

52 RESERVED

53 ENTER NV NO.

55 IN -- OUT

TEND

TRANSACTION

59 TRANS WITH %

60 RA/PO

61 RETURN/CANCEL

TRANS

62 ERR.CORR./VOID

65 TRANS. WITH . NEGA.

ITEMS

66 REPORTS

73 RESERVED

74 POWER FAIL COUNT

75 RESERVED

76 RESERVED

77 RESERVED

30 *****TRAINING*****

31 TIME CLOCK – IN

32 TIME CLOCK – OUT

33 EMPLOYEE SIGN ON

34 EMPLOYEE SIGN OFF

35 DECLARE CASH TIPS

36 TODAY

37 TIME CLOCK – BRK

38 RESERVED

39 RESERVED

40 ADD CHECKS FOR

PAYMENT

CLOSED

CHECKS**

42 ENTER NEW SEAT#

44 RESERVED

45 RESERVED

46 RESERVED

47 RESERVED

48 RESERVED

79 RESERVED

80 RESERVED

81 RESERVED

82 RESERVED

83 RESERVED

84 RESERVED

85 RESERVED

86 RESERVED

87 RESERVED

88 RESERVED

89 RESERVED

90 RESERVED

91 RESERVED

92 RESERVED

93 RESERVED

96 RESERVED

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97 RESERVED

98 RESERVED

99 RESERVED

100 RESERVED

101 RESERVED

102 RESERVED

103 RESERVED

104 RESERVED

105 RESERVED

106 RESERVED

107 RESERVED

108 RESERVED

109 RESERVED

110 RESERVED

111 RESERVED

112 RESERVED

113 RESERVED

114 RESERVED

115 RESERVED

116 RESERVED

117 RESERVED

118 RESERVED

119 RESERVED

120 RESERVED

121 RESERVED

122 RESERVED

123 RESERVED

124 RESERVED

125 RESERVED

126 RESERVED

127 RESERVED

128 RESERVED

129 RESERVED

130 RESERVED

131 RESERVED

132 RESERVED

133 CURRENT SCREEN #

134 EMPLOYEE

136 CHANGE

138 SUMMARY

139 OUT FOR BREAK

140 OUT

141 OPERATOR

142 NON-ADD#

146 PAYMENT

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148 FSCRT

151 ITEMS

181 BALANCE

182 CHECK#

184 CLOSED

185 PRICE/HALO

186 DESCRIPTOR

194 CONV

216 NOTIFICATION

217 SERVED

218 SINGLE

SEATS

219 SEPARATE

SEATS

SEAT

222 RESERVED

223 RESERVED

224 RESERVED

225 RESERVED

227 TITLE

197 ORDER#

198 REPRINT

199 GROUP0

202 ENTER AUTH CODE

203 ENTER REF CODE

205 ENTER ACCT NO

206 ENTER EXP DATE

230 ADDRESS

231 ADDRESS2

232 CITY

234 TELEPHONE

236 EMAIL

237 LAST

VISIT(MMDDYYYY)

239 CRITERIA

209 ENTER BATCH NO

210 ENTER EXP DATE

211 ENTER ORIG. TRAN

AMT

212 ENTER TIP AMT

180 SYSTEM

Message Definitions

AMOUNT REQUIRED

This operation requires an amount entry.

BAD VALUE

The number entered is incorrect for the task being performed.

BUFFER FULL

A buffer (i.e. or soft check, hard check, time clock, buffered receipt) has reached capacity. For hard checks, the operator must press the SERVICE key to print the items and clear the buffer. The operator must then pick up the previous balance again in order to continue with finalization. In a soft check environment, this message will appear when the check has reached capacity (maximum lines stored). The register will require the sale to be finalized with the option of printing a bill if required

BUSY

Destination register is busy (i.e. polling or processing credit).

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CASH DECLARATION REQUIRED

Cash declaration has been programmed as compulsory, and must first be performed before reports

CASH-IN-DRAWER LIMIT EXCEEDED

The programmed Cash-In-Drawer limit has been exceeded.

CHECK KEY POSITION

The key lock is in the wrong position.

CHECK# IS ASSIGNED AUTOMATICALLY

The operator has attempted to open a new guest check by assigning a check number. The register has been programmed to generate its own check numbers.

CHECK# REQUIRED!

This register has been programmed to force check number entry to begin a transaction. An existing guest check must be recalled, or a new one started.

CONDIMENT REQUIRED!

This PLU has been programmed to require a condiment entry.

CRC ERROR

An error has occurred in the block check sum while transferring data in IRC mode.

DUPLICATE!

This check already exists. May also apply to secret code programming.

EAT IN/TAKE OUT/DRIVE THRU

This operation is set for compulsory entry of one of the three destination keys.

ENTER EMPLOYEE CODE

The employee is required to sign on before performing a task.

ENTER GUEST COUNT

The operator must enter the number of guests when opening a guest check, or beginning a sale.

ENTER SEAT#

Seat # entry required before operation can continue.

ENTER TABLE#

Table number entry is required to open a guest check, or begin sale.

ENTRY REQUIRED

The function selected requires a numeric entry, i.e. a percentage for an open percent discount.

ERROR

General error message.

ERROR JAM

Receipt / journal printer jammed message.

GALLON AMOUNT REQUIRED

This entry involves a gallonage PLU, and requires an amount entry.

HALO OVER!

The amount entered exceeds the programmed HALO i.e. the task exceeds the maximum amount allowed.

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ILLEGAL KEY SEQUENCE

The operator has used an illegal key sequence.

IN USE!

This guest check or clerk number is already open elsewhere in the system. This is also applicable when the floating clerk system is activated and the operator is in use on another ECR.

INACTIVE!

The key pressed is inactive. This message also appears if VOID Mode has been disabled.

INPUT QTY

Quantity input is required for a condiment WLU

KITCHEN PRINTER FAILURE

The kitchen printer has failed to respond. Printing has been re-routed to the designated back-up printer.

MANAGER OVERRIDE REQUIRED

Manager code entry required to override a HALO amount, or other restriction.

MANAGER REQUIRED

This operation requires entry of the manager code.

MEMORY FULL

Memory is full.

NEGATIVE

This sale has gone negative. Negative sales are programmed as not allowed.

NO CHECK #

This message appears when the system cannot find this guest check number.

NO DATA

PLU cannot be found (does not appear in Register Mode). Usually associated with stock entry on an IRC system when the PLU exists in one ECR but not another. On the ECR where the PLU does not exist the message not found will appear.

NO DRAWER!

The employee currently signed on is not assigned to a drawer, and is not allowed to perform cash sales, or the drawer is no longer attached and is required in order to continue.

NO MANUAL ENTRY

Manual entry is not allowed (scale function).

NO PAPER

Slip printer is out of paper, appears when printing to a loose-leaf printer.

NO PLU!

The number entered is not a valid PLU. This message will also appear if a PLU number “built” using modifier keys recalls an invalid PLU number.

NONADD# REQUIRED

This operation requires the entry of a Non-Add number to fulfill the compulsory requirements.

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147

NOT DISCOUNTABLE

The preceding entry is not discountable; product is not available for discounting.

NOT PROGRAMMED!

This key has not been programmed

NOT READY!

Remote printer is not ready for printing tasks.

NOT ZERO

Displayed when trying to delete a PLU that still has sales counts and stock amounts. The PLU must first be reset and cleared from all Z Mode reports.

OFF LINE!

IRC communications have gone off line.

OPEN DRAWER

The register has been programmed not to operate with the cash drawer open.

OVERRIDE NOT ALLOWED

Override is not allowed for this operation.

P/BAL REQUIRED!

This register has been programmed to require a previous balance entry.

PAPER END

The guest check printer has reached the end of the form, or the Receipt/Journal paper is at, or near, the end of its roll.

RANGE OVER

The number entered is out of range.

REMOVE PAPER

Validation is complete and the paper must now be removed.

SCALE FAIL!

The register is not able to find the scale.

SCALE REQUIRED!

This item requires a weight this may be entered either manually or automatically.

SEQUENCE ERROR!

The preceding key sequence is not allowed.

SINGLE ITEM!

This PLU has been programmed as a single item PLU and cannot be used within a sale.

SUBTOTAL REQUIRED

The SUBTOTAL key must be depressed before continuing.

SYSTEM ERROR

Normal Operation error.

TARE# REQUIRED

This PLU/scale item requires a tare weight entry.

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TRAY SUBTOTAL REQUIRED!

This prompt appears while in a TRAY SUBTOTAL transaction. The operator must first press the TRAY

SUBTOTAL key before pressing any tender keys.

VALIDATION REQUIRED!

This operation requires validation to complete the compulsory settings.

WASTE REQUIRED!

The operator is in the middle of a waste operation, and must depress the WASTE key in order to complete the operation.

WRONG EMPLOYEE

The employee attempting to open this guest check is not the original person who started the guest check.

Also appears when attempting to sign on a new employee without first signing the current employee off, if overlap employee is not programmed.

ZERO AMOUNT

The register has been programmed to not allow negative sales, and to consider a zero amount as a negative sale.

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Printer & KV Routing

The printing system of an SPS-500 register or system of registers is completely flexible. Up to 40 printers can be defined and connected to any available serial port on any register within a system. Multiple printer functions can be assigned to the same printer, giving added flexibility. The internal printer (single station) on the SPS-530 and the receipt/journal printers on the SPS-520 can be defined in the same manner as external printers and can receive data from other registers in the same network.

1. Before programming here, you must first:

 See "Define Port" in S Mode Programming to define the type of device (i.e. printer or kitchen video) that is connected to a serial port and to match the baud rate/parity/etc. between the serial port and the printer. This program also controls the feed lines before and after printing, the logo size, and cutting options.

 See "Printer Driver Selections" if you are using a printer other than the printers with predefined drivers, or if you need to customize a driver for a printer.

2. Next, assign a port for each printer. Select SYSTEM PRINTER CONFIGURATON to assign the printer number (1-40), give it a 10 character descriptor (i.e. salad prep, receipt, or detail) and identify the port # and the register # to which it is attached. In addition, you can identify a back-up location for information designated to go to the printer. (For example, if the salad printer is not functioning, then information destined for that printer could be sent to a different printer.)

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3. Finally, proceed with the parts of this program that pertain to your application:

 If you are using a kitchen video, select Kitchen Video Routing to designate the port # and the register

# where the video controller is attached. You can also define a backup printer in case communication with the video controller is disrupted.

If you are using kitchen printers, select Kitchen Printer Routing to link kitchen printer groups with a printer. (The groups of items are defined by assigning PLU items to PLU Status groups where groups are identified.)

Because different registers might route kitchen printer items to different printers, each register can be programmed separately in this program. (See "Kitchen Printing/Video Option Definitions" (option

#11) on page 114 to allow separate routing by register.) All registers contain routing information for all of the registers in the system.

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NOTE: All registers are updated with changes made to this program at any register.

Because it is sometimes necessary to change kitchen printer routing depending upon the time of the day, (for example, separate hot and cold food kitchens may be active during lunch and a single kitchen active during dinner) you can make assignments for four different periods. The active routing period can be controlled automatically by time or set manually.

Priority printing is also controlled with this program. The order in which items are printed on the kitchen printer ticket is determined by the order in which kitchen printer groups are listed for each printer #. (Groups at the left are printed first; groups at the right are printed last.)

 If you are using receipt printers, see select Receipt Printer Routing to set the receipt printer for each location.

 If you are using detail printers, see Detail Printer Routing to designate the journal printer for each location.

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Promotion Table

Retailers often offer discounts when multiples of items are purchased. Through the Promotion Table, you can handle four different discount situations.

1. Mix & Match

This discount situation takes place where the merchant offers a fixed amount discount when a specific quantity of similar items are purchased. For example, “save $5 on any three bottles of wine”. This discount is implemented by first linking the applicable PLUs to a specific promotion table. At the promotion table screen, set the discount price field with the discount amount and the fixed quantity field with the number of items that need to be purchased in order to qualify for the discount.

Mix & Match %

This discount situation is similar to mix & match, except a percentage discount is applied (rather than an amount discount) when the discount criteria is met.

2. Multi Buy

This discount situation takes place where the merchant offers a fixed amount discount when a specific combination of items is purchased. For example, purchase 2-hamburgers, 1-french fry and 1-medium soft drink to receive a $1 meal discount. To implement this discount, you must list each item and the qualifying quantity that must be purchased on the promotion table program screen. Enter the amount of the combination discount in the discount price field.

3. Fixed Price

The fixed price discount is similar to the mult-buy discount. In both situations specific items must be sold to qualify, except when using the fixed price option, the package price is programmed instead of the package discount. For example, purchase 3-roast beef sandwiches for $3. In this case, the roast beef sandwich will be listed on promotion table screen with a quantity of “3”. The discount price field will be set at $3, which is the actual cost of the package.

4. Selective Discount

Selective discount enables a “coupon search” feature. In other words, before a coupon is allowed, the product for with the coupon applies, must be register in the transaction. The selective discount promotion is applied by first programming a “%” function key, and then setting the options on the

Promotion Table programming screen. The “Mix&Match Table #” field on the PLU must be set to

“00”. The discount is applied by first entering the promotion table number, then touching the “%” function key. If the discountable item is not registered, a “NO ITEM FOR SELECT DISCOUNT” error will display and the discount will not be applied. The FIXED QTY field will determine how many times the discount is applied.

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File Management

Utilities available from the file management menu include:

COPY PLU

Copies the attributes of one PLU to another. If “Allow PLU copy by Range” is allowed (see “General Function Option Definitions” on page 104) you can copy the attributes of a PLU to a range of

PLUs.

COPY PLU STATUS GROUP

Copies the attributes of one PLU Status Group to a range of other

PLU Status Groups

COPY GROUPS BY EMPLOYEE

PROGRAM DOWNLOAD

Copies the “GROUPS BY EMPLOYEE” settings from one employee to another.

Allows downloading of all or selected programs to all or selected registers.

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P Mode PGM Scan

This function allows you to print copies of the register’s P Mode programming. The following printouts are available:

PLU BY RANGE PLU BY PLU STATUS GROUP

PLU BY SELECTED PRICE LEVEL PLU STATUS GROUP BY RANGE

GROUP BY RANGE

SYSTEM OPTION

ALL FUNCTION KEYS

TAXES

EMPLOYEE BY RANGE

PAY RATE

PRINTER TABLES & KV ROUTING

TIME ACTIVATED FUNCTION

MIX & MATCH TABLE

STRING REPORT

PLU MINIMUM STOCK BY RANGE

TARE WEIGHTS

GROUPS BY EMPLOYEE BY RANGE

JOB CODE

AUTHORITY LEVEL

INGREDIENT INVENTORY

PRODUCT MIX GROUPS

CUSTOM REPORT

PLU STOCK BY RANGE

NON-PLU CODE

MACRO

DELIVERY INFO

Key Relocation

The program provides the same touch screen relocation options also provided available S mode.

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Reports

Report Menu

Turn the key lock to X position to view the report menu. (Note: An employee must be signed on to view the menu.)

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Report Table

The following table summarizes all of the SPS-500 reports, the mode in which they are available and whether the report is available from an individual register or from a group of registers through IRC.

Report Button Report Name Mode Available Individual/IRC

Financial¹

X1/Z1 - X5/Z5 Individual/IRC

All PLUs¹

From/To PLUs

PLUs By Group

PLUs By Selected Group

Top 20 PLUs

PLU Zero Sales

PLU Zero Sales By Group

PLU Sales By Price Level

Not Found PLU

Employees¹

Individual Employee

Employee Currently Signed

On

Active Employees

Clocked In Employees

Outstanding Interrupt

Balance

Groups by Employee¹

Groups¹

From/To Groups

Selective Group

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

Individual/IRC

Individual/IRC

Individual/IRC

Individual/IRC

Individual/IRC

Individual/IRC

Individual/IRC

Individual/IRC

XI/Z1 Individual/IRC

X1/Z1 - X5/Z5 Individual/IRC

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

Individual/IRC

Individual/IRC

X1/X5 Individual/IRC

X1/X5

X/Z Individual/IRC

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

Individual/IRC

Individual/IRC

Individual/IRC

Individual/IRC

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Report Button Report Name

Sales By Time Period¹

Groups By Time Periods¹

Track 1 By Time Periods¹

Track 2 By Time Periods¹

Track 3 By Time Periods¹

Track 4 By Time Periods¹

Open Check For Track 1¹

Open Check For Track 2¹

Open Check For Track 3¹

Open Check For Track 4¹

Open Check For Selected

Employee

Open Check For Current

Employee

Open Check For Track

1,2,3,&4

Product Mix¹

Product Projections

PLU Stock¹

Stock by PLU Range

Stock by Group

Stock by Individual Group

Inventory¹

PLU Minimum Stock

Mode Available Individual/IRC

X1/Z1 - X5/Z5 Individual/IRC

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

Individual/IRC

Individual/IRC

Individual/IRC

Individual/IRC

X1/Z1 - X5/Z5 Individual/IRC

X/Z IRC

X/Z IRC

X/Z IRC

X/Z IRC

X/Z IRC

X/Z IRC

X/Z IRC

X1/Z1 - X2/Z2 Individual/IRC

X Individual/IRC

X/Z Individual/IRC

X/Z Individual/IRC

X/Z Individual/IRC

X/Z Individual/IRC

X/Z IRC

X/Z IRC

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Report Button Report Name Mode Available Individual/IRC

X1/Z1 - X5/Z5 Individual/IRC

String Report #1

String Report #2

String Report #3

String Report #4

Labor Groups

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

X1/Z1 - X5/Z5

Individual/IRC

Individual/IRC

Individual/IRC

X1/Z1-X2/Z2 IRC

Sales and Labor %

Drawer Totals

Drawer 1/2/3

Daily Sales¹

X1 - X5

X1 - X5

X1 - X5

IRC

Individual/IRC

Individual/IRC

Station Totals

Time Keeping (Individual or all employee¹)

Day Shift

Food Cost

Electronic Journal¹

Custom

Prepoll

3

Mix and Match¹

X2/Z2 Only Individual/IRC

X/Z IRC

X1/Z1 - X5/Z5 IRC²

X/Z Individual/IRC

X/Z IRC

X/Z Individual

X1 - X5 Individual/IRC

X1/Z1 - X5/Z5 Individual/IRC

X/Z

¹ Indicated reports are pollable by SAM500.

² Although Time Keeping reports reside in a designated register, and they are not consolidated, Time Keeping reports should be available at any time from any register though IRC communication.

3

The prepoll report will print out any reports that mightbe left in the prepoll memory area if polling was intitated by a PC and then interrupted so that the register never received the clear prepoll command from the polling software. The ECR cannot be set to prepoll.

Printing & Saving Reports

After a report is selected and displayed, PRINT and SAVE option buttons are displayed. Touch PRINT to print the report at the designated receipt printer. Touch SAVE to save the report in .txt (text) format on an

SD/USB card. The report will be saved on the SD/USB card in the path:

sps500/backup/xxxxxx/REP_mmddyyyy where “xxxxxx” is the six digit store number and mmddyyyy is the date of the report.

Note: Verify that the store name in S-Mode system options is the same as the store name in the SD/USB directory. If the names do not match, the file will not be copied.

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Cash Declaration

Turn the key lock to the X position and touch CASH DECLARATION to display the Cash

Declaration Screen

Enter an amount and press the appropriate tender key. Repeat to enter additional amounts.

After completing all entries, press OK to accept entries and exit the screen.

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X Mode Program

The following functions are found on the X MODE PGM menu:

Time Clock Edit

If an employee forgets to clock in or out, authorized persons can use the time clock edit function to correct or add time incorrect clock entries.

1. Turn the key lock to the X position.

2. Touch X MODE PGM and then TIME CLOCK EDIT.

3. Select the period to be edited, X/Z (DAILY) EDIT, or periodic edits, if they are used.

4. Enter the Employee #, touch OK. The Time Clock Edit screen displays:

5. Touch the field to be corrected, and then enter the correct time and touch OK. Use the PAGE UP and/or PAGE DOWN keys as necessary to display all records.

6. When corrections are completed, touch SAVE to exit with changes saved.

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Edit Inventory Item

1. Turn the key lock to the X position.

2. Touch X MODE PGM and then EDIT INVENTORY ITEM.

Date Time Setting

1. Turn the key lock to the X position.

2. Touch X MODE PGM and then touch DATE TIME SETTING. The RTC SETTING (real time clock) screen displays.

3. Input the Date/Time in MMDDYYYYHHMMSS format. Touch OK.

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Drawer Assignment

With enhanced drawer assignment, cashiers can now be assigned to specific drawers at specific registers. If

REG#0 is selected the drawer assignment will be valid at all terminals.

1. Turn the key lock to the X position.

2. Touch X MODE PGM and then touch DRAWER ASSIGNMENT. The RTC SETTING (real time clock) screen displays.

3. Set the drawer assignment for each employee (the number is determined by memory allocation – use the PREV. RECORD/NEXT RECORD key to view additional employees.) After making settings, touch CLOSE.

FTP Transmission

Reserved for future use.

Receipt Reprint

Receipt copies can be printed after the sale provided that the transaction data is resident in the electronic journal. (You must allocate for electronic journal and set the appropriate electronic journal system options.)

From the REP menu, touch Receipt Reprint. At the prompt enter the consecutive number of the transaction you wish to reprint; touch OK. The transaction will be retrieved from the electronic journal and printed at the designated receipt printer.

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DataTran Operation

A separate document, “SPS-500 Integrated Payment Operator’s and Programming Manual”, available on the dealer support pages of www.crs-usa.com

, details the programming and operation of the SPS-500 in integrated payment applications using Datacap DataTran devices.

Report Samples

Refer to the “SAM4s SPS-500 Operator Manual” for report samples.

Balancing Formulas

Refer to the “SAM4s SPS-500 Operator Manual” for balancing formulas.

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Appendix

Report Function Key Report Code Structure

You can print out reports from the REG position using the REPORT function key. Reports are generated by first entering the report code, then touching the REPORT key, i.e:

[Report Code] [REPORT]

The REPORT key code is #36.

Report Code Structure

010100

1. Enter the 2-digit report number. See the “Report Table” below.

2. Enter “0” for X reports; enter “1” for Z reports

3. Enter the report level: “1” through “5”

4. Enter “0” for standalone reports: enter “1” for IRC reports, (or “2’ to view

IRC for all registers without entering the IRC range).

5. Enter the option code, 1-4 digits. See the “Report Option Table” below. If no option is selected, enter “0”.

The report code example above “010100” generates an X1 Standalone Financial Report.

Report # Table

NO. REPORT NAME X/Z & REPORT LEVEL IRC

01

02

03

04

05

06

Financial

Sales by Time Period

All PLUs

From/To PLU (available version 1.00s or later)

PLUs by Group

PLUs by Group for Selected Group

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

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Top 20 PLUs

PLU Zero Sales

PLU Zero Sales by Group

PLU Sales by Price Level

Mix and Match report

Not Found

Employees

Individual Employees

Employee Currently Signed on

Groups by Employee

Groups

From/To Groups

Selective Groups

Drawer Totals

Drawer 1/2/3

Labour Groups

Sales & Labour %

Daily Sales

Groups By Time Period

Destination 1By Time Period

Destination 2 By Time Period

Destination 3 By Time Period

Destination 4 By Time Period

Destination 5 By Time Period

Destination 6 By Time Period

Destination 7 By Time Period

Destination 8 By Time Period

Destination 9 By Time Period

Destination 10 By Time Period

Track 1 By Time Period

Track 2 By Time Period

Track 3 By Time Period

Track 4 By Time Period

Checks for Track 1

Checks for Track 2

Checks for Track 3

Checks for Track 4

35

36

37

38

31

32

33

34

39

40

41

42

43

27

28

29

30

23

24

25

26

19

20

21

22

15

16

17

18

11

12

13

14

07

08

09

10

168

Appendix

X1 to X5 read only

X1 to X5 read only

X1 to X5 read only

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 only

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 to X5 read only

X1 to X5 read only

X1 & Z1 also X5 to Z5

X1 & Z1 also X2 & Z2

X2 & Z2

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1 also X5 to Z5

X1 & Z1

X1 & Z1

X1 & Z1

X1 & Z1

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL/IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

IRC

IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

IRC from REG holding data

IRC from REG holding data

IRC from REG holding data

IRC from REG holding data

SPS-500 Program Manual v1.31

44

45

46

47

Checks for Selected Employee

Checks for Current Employee

Checks for Track 1,2,3,4

Product Mix

X1 & Z1

X1 & Z1

X1 & Z1

X1 & Z1 also X2 & Z2

IRC from REG holding data

IRC from REG holding data

IRC from REG holding data

INDIVIDUAL & IRC

48

49

50

51

52

53

54

55

56

57

58

59

60

61

62

63

64

65

66

67

68

Product Projections

Station Totals

Active Employees – time keeping

Daily Time Keeping

Shift Reporting

Inventory

PLU Stock

Stock by PLU Range

Stock by Group

Stock by Individual Group

Food Cost

PLU Minimum Stock

Electronic Journal

2

String Report 1 – as defined by program

String Report 2 – as defined by program

String Report 3 – as defined by program

String Report 4 – as defined by program

Custom Report

Pre-Poll Report – Hard Copy Print Out

Interrupt Balances

Clocked in employees

3

X1 read only

X1

X1 read only

X1 & Z1 also X5 to Z5

X1 & Z1

X1 & Z1

X1 & Z1

X1 & Z1

X1 & Z1

X1 & Z1

X1 & Z1

X1 & Z1

X1 & Z1

X1 & Z1

1

X1 & Z1

1

X1 & Z1

1

X1 & Z1

1

X1 & Z1

X1 & Z1

X1 & Z1

X1 read only

INDIVIDUAL & IRC

IRC

IRC

IRC

INDIVIDUAL & IRC

IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

IRC

INDIVIDUAL & IRC

INDIVIDUAL

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL

INDIVIDUAL & IRC

INDIVIDUAL & IRC

INDIVIDUAL & IRC

99 Supermacro N/A N/A

1

Reports #61-64: Generates X/Z Level based on string report programming in PGM mode.

2

3

Report #50: Prints an EMPLOYEE report for each employee that is currently CLOCKed in.

Report #68: Prints a list of employee names that are clocked in.

SPS-500 Program Manual v1.31 Appendix

169

Report Option Table

04

06

14

18

From/To PLU

PLU’s by Group for Selected Group

Individual Employees

From/To Groups

19

41

52

57

Selective Groups

Product Projections

Shift Reporting

Stock by Individual Group

Special Report Commands

OPTION

Enter the From PLU #, “.”then the To PLU#. For example if the report is a the PLU range from PLU #

38000 to 41000, enter “38000.41000”.

Group number (1~2 digit)

Employee number (1~3 digit)

From/To Group number (4 digits)

If from group number is 1 and to group number is 2, option data is 0102.

Group number (1~2 digit)

Week data (1 digit)

Shift number (1 digit)

Group number (1~2 digit)

99000 Print Super Macro

99100 Print Super Macro and Reset

98000 Save PGM/Reports to SD card (available at version 1.00p or later)

98100 Save PGM/Reports to USB Memory (available at version 1.00p or later)

170

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SPS-500 Program Manual v1.31

Glossary of Terms

Activity Count

The activity counter keeps track of the number of times an entry is made on a PLU, or function key.

Add Check

The Add Check function is used to add multiple guest checks (tracking balances or soft checks) for payment together. (Use Tray Subtotal to add separate transactions when you are not tracking balances.)

Audaction

Refers to the total of all sales ending in a negative balance.

Authority Levels

Each employee must be assigned to one of nine authority levels. Each of the levels is set up to determine the operations that are allowed for each employee.

For example, in a restaurant an authority level with the descriptor kitchen help could be set to allow only clocking in/out, or an authority level with the descriptor owner could be set up to allow all functions. Other authority levels could be defined for servers, cashiers and managers that allow only the appropriate functions.

Auto Grill

Use the Auto Grill option to send items individual items to the designated kitchen printer. Items are sent with a one-item delay (at the next item or at subtotal.)

Auto Scale

Registrations of PLUs with auto scale status will automatically multiply by the weight placed upon a scale connected to the register. Use for items such as produce that are always sold by weight.

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171

Auto Tare

With auto tare status assigned, a preprogrammed tare weight will automatically subtract from the weight from the scale.

Bitmap File

The bitmap file is an image, i.e. a logo that can be printed on a receipt or guest check. The bitmap file is downloaded to the SPS-500 from a PC, and then downloaded to the memory of the appropriate printer.

Canadian Donut Law

Refers to special Provincial or State sales tax laws that change the taxable status of an item depending upon the quantity sold. Donuts, for example, might be taxable when sold individually at a bakery.

However, if a customer purchases a dozen, the food sale is considered non-taxable.

Cancel

Press the CANCEL function to abort a transaction in progress. All current items are removed

(voided).

Check Cash

Use the CHECK CASH function to exchange a check for cash outside of a sale.

Check Endorse

If compulsory check endorsement is set with the CHECK key, use the CHECK ENDORSE function to print the endorsement message after a check is inserted into the appropriate printer.

Compulsory

When an operation is programmed compulsory, a function (i.e. Non-add number entry) must be performed in order to complete the operation.

Condiment

Condiments PLUs are different from non-condiment PLUs in the manner they display and print during operations. Non-condiment PLUs are used for "main" items. Condiment items are indented and displayed/printed below a main item so that condiments or cooking instructions are easily understood for each "main" item.

Continue

Use the Continue function to override the pop-up employee function after a transaction. Allows the employee to post an additional transaction without signing on again.

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Glossary of Terms

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Currency Conversion

Use one of the 5 available currency conversion functions to convert and display the value of the transaction in foreign currency. Only cash tender is allowed after pressing a CURR CONV key.

Change is calculated and issued in home currency.

Custom Report

One custom report can be created, with up to 50 totals and counters. The report is built by selecting totals that also appear on either the financial or sales by time period reports. When the custom report is created, totals and counters separate from the original report are also created (in other words, you can clear either the custom independently without affecting totals in any other report.)

Another feature of the custom report is the ability to add or subtract selected totals to create a new subtotal of selected information.

Default Program

The original program installed in the SPS-5X0. The register has a default program, which makes it operational after a RAM clear. Nearly all option, rate, and status programs are set to zero as the default condition.

Destination

Refers to the destination for the sale i.e. eat-in, take out, drive thru.

Discount (Item)

An item discount (coupon or %) subtracts an amount or percentage from the price of an item. This subtraction nets the Department or PLU total.

Discount (Sale)

A sale discount (coupon or %) subtracts an amount or percentage from the entire sale.

Electronic Journal

The electronic journal is an area of memory designated to keep a sales journal. The electronic journal can be printed, if necessary, to provide a traditional record of all register activity.

Error Condition

An error condition signals that an incorrect operation has occurred. It is identified by an audible tone and an error descriptor appearing on the display.

Error Correct

An error correct operation voids the last item entered, it must be used within a sale.

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173

Food Stamps

In the United States, Food Stamps may be used to purchase eligible food items at food stores that participate in the program. The SPS-500 can assist a retailer in handling food stamp transactions by sorting food stamp and non-food stamp eligible items within each sale and tracking food stamp payments for eligible items.

Gallonage

Gallonage is a status that can be assigned to a PLU. Gallonage PLUs accept a price, but print both the price and the quantity of gallons sold. The quantity of gallons is computed from the price per gallon, which is set as the preset price.

Groups

Groups are totals that collect information from designated PLUs. For example all PLU dessert items could collect in a group total called "desserts". You can send each PLU to up to three groups. The first group is designated in PLU programming, the second and third groups are designated in PLU

Status Group programming.

HALO

The high amount lock-out (HALO) limits the amount allowed to be entered in a PLU, or function key.

Ingredient Inventory

A menu-explosion type inventory system is set up when PLUs are linked to a recipe number. The X-

MODE MANAGER MENU provides functions to receive, transfer in/out, or enter raw waste for ingredients used in the recipe system.

Initial Clear

The initial clear function allows you to exit any register activity and return to a beginning or cleared state. Any transaction that is in progress will be exited and totals for that transaction will not be updated.

IRC

Inter Register Communications (IRC) is the term used to describe communications within a network of registers. Information exchanged between registers includes check information for posting to guest check, information to be printed or displayed at printers or videos, and sales information for consolidated reporting.

The SPS-500 uses ETHERNET at 10/100 Mbps for IRC.

Job Codes

Job codes are used to break down the hours worked for all employees into different categories (See

"Labor Groups" report in the Operation Manual.) A breakdown of hours by job is also reported for each employee (See "Time Keeping" reports in the Operation Manual.)

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Glossary of Terms

SPS-500 Program Manual v1.31

Keyboard Level

Each keyboard level is a separately defined set of keyboard functions for each key on the keyboard.

For example, separate levels might be required for different lunch/dinner menus. Or, within a restaurant different keyboards might be set up for pre-check, bar and/or cashier stations. Each register might contain the functions for each station on a separate level, so that any register could function at any station by simply changing keyboard levels and key legend sheets.

The SPS-500 has five keyboard levels.

Link PLU

If you wish the registration a PLU to automatically cause the registration of another PLU, enter the number of the PLU you wish to register automatically in the LINK PLU field of the appropriate PLU

Status Group.

Macro

Macros record key sequences for later execution. Up to 40 macros may be recorded and executed by pressing a function key or by entering the appropriate macro number and pressing a function key.

Memory Allocation

Memory allocation is a program that determines how the system memory is divided to provide the correct features for your application. For example, you may require more or less employee memory,

PLUs, or reporting. Memory allocation allows you to maximize the features you need while minimizing the features you do not need.

Modifier

Preceding a PLU entry, a modifier key changes a digit of the PLU number, causing a different PLU to be registered. Modifier keys can be set to change any of the 14 PLU digit positions to any specified digit (0-9). More than one modifier key can be pressed in succession to alter the PLU code.

No Sale

No sale is an operation to simply open the cash drawer.

NON-PLU Code

The NON-PLU Code program must be set if you wish to scan UPCs (using the EAN 13 code) with embedded prices, weights or quantities.

Within the EAN 13 code, the first two digits (part a) are used as an identifier and the last digit (part c) is used as a check digit. The remaining 10 digits (part b) contain the product code and the price (or weight or quantity).

Override

Override is an operation used to bypass a programmed price or HALO.

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175

Password

A four-digit password can be set to control access to reports. Different passwords can be set for X and

Z1, Z2 etc. reports.

A system password can be set to allow service access to all of the functions of the SPS-500. For example, use the system password if you are servicing a users system and you do not know an employee code that allows you to access necessary functions, or if authority level programming prohibits you from accessing functions you need to access in order to complete your tasks.

Piece Count

The piece count is the value assigned to a PLU item that represents the number of unit pieces sold when the PLU is registered. For example, the number of pieces of chicken can be counted when a chicken dinner is sold. The number of units set as the piece count will be reflected in product mix reporting.

PLU Status Link #

Also referred to as PLU Status Group. The status link # contains the many of the configurable options for a PLU.

PLUs

Price look-ups (PLUs) are used to register items. PLUs can be fixed keys on the keyboard or they can be accessed by indexing a code number and pressing the PLU key. PLUs can be programmed with a preset or open price. PLUs record their own activity count and dollar total on any of the PLU reports.

Post Tendering

The Post Tendering feature allows the operator to use the register to compute change on cash transactions after the sale has been finalized.

To calculate change due after finalizing the sale, enter the cash amount presented by the customer and then press CASH. The amount of change due the customer is then displayed, and the cash drawer may open.

This is a calculation function only, and no totals or counters are updated by the use of this feature.

Price Level

Prices may be assigned at up to five different price levels for each item. One of up to 20 price level keys is identified for each different PLU price.

Product Mix Groups/Product Mix Reporting

Product Mix Groups can be used to implement a simplified ingredient system for tracking only essential ingredients associated with items (i.e. cups for beverages or number of pieces for chicken menus.)

Product mix groups also report usage by time period and optional Product Projections reporting is also available. The Product Projection report provides a history of each item's sales by day of week.

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Glossary of Terms

SPS-500 Program Manual v1.31

Promo

The PROMO operation allows items to be sold without cost, i.e. buy two, and get one free. PROMO activity will remove the item cost from the sale, but the sales count will include the promo item.

Receipt

A receipt is a printed tape given to a customer as a record of the sale transaction.

Recipe #

A menu-explosion type inventory system is set up when PLUs are assigned to a recipe number.

Register Number

The register number is a programmable number, which prints on the receipt and journal tapes. It identifies the electronic cash register the sale or report was performed on.

Stay-Down

When a function is programmed as a stay-down function, it is valid until changed. For example, a staydown clerk remains signed on until either signed off, or another clerk is signed on.

Stock PLU

Stock PLUs track the quantity of the PLU item in stock. Each time the PLU is registered, a whole unit subtracts from the stock counter. (Note that if multiplication or decimal multiplication is used when the PLU is registered, the resulting quantity of activity will subtract from the stock counter. Stock is maintained increments to the second decimal position, i.e. "X.XX".)

Surcharge (Item)

An item percent surcharge adds a percentage to the price of an item. This addition nets the PLU total.

Surcharge (Sale)

A sale percent surcharge adds a percentage to the entire sale.

Tare Weight

A tare is the amount of weight accounted for by the container or packaging. By entering a tare weight

(as required by law in some areas) the weight of the container is subtracted and only the true weight of the product is measured on the scale.

Tax Except

Tax except is used to exclude the tax from an entire sale.

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177

Tax Shift

Tax shift keys are used to reverse the tax status of a PLU entry.

Tender

The method of register operation in which payment is made and the transaction is finalized.

Transaction Number

A count appears at the bottom of each receipt and after each transaction on the journal tape. This count increases by one with each transaction, report, or scan.

Void

A void operation will erase a previous item entry. It must be used inside of a sale only.

Waste

The Waste function is used to start and end entries of items that are wasted. A waste count is maintained for each item and inventory is adjusted.

178

Glossary of Terms

SPS-500 Program Manual v1.31

Index

#

#/NO SALE 52, 97

%

%1 - %10 53, 97

A

ADD CHECK 50

Authority Level link to 126

B

Balancing 163 batch

KP/KV 115

Buffered receipt 117

C

CANCEL 50

CASH 50

Cash declaration compulsory 121

Cash Drawer Options 110

Cashier See Employee:programming

CHECK 50, 95

CHECK CASH 50, 95

CHECK ENDORSE 50, 95

CLEAR/ESC 50, 95

Clerk See Employee:programming

CONTINUE 50, 95

Control Lock 15

CURR. CONV. 1-5 50, 95 currency symbol 117

SPS-500 Program Manual v1.31

D destination enforce 104 direct multiplication 105

DONE 50, 95

E

E.J. & Detail Printing Options 123

Electronic Journal 123 embedded price PLUs 82

Employee job code 126

Pay rate 126 programming 125

EMPLOYEE 50, 95

EMPLOYEE (1-10) 51, 95

Enforce destination 104

ERR.CORR 51, 95

F

FD STMP SHIFT 51, 95

FD STMP SUBTTL 51, 95

FD STMP TEND 51, 95

Function Key programming 94

G

General Function Options 104

General Printing Options 117

GUEST # 51, 96

H

HOLD 51, 96

Index

179

I

Ingredient edit 135

J

Job Code 126

K keyboard level 111 keys, register 15

Kitchen Printing/Video Options 114

KV Routing 149

L

Level/Modifier Options 111

LIST CHECK 1-4 51, 96

M

MACRO # 52, 96

Manager control 104

MDSE RETURN 52, 96

Memory Allocation 41

Memory Clearing, selective 39

Messages 140

MISC TEND # 52, 97

MISC TEND 1-16 52, 97

MODIFIER 1-10 52, 97

Modifier/Size 101

O

Open drawer alarm 110

P

P/BAL 52, 97

PAID OUT 1-5 53, 97

PAID RECALL 53, 97

PARK ORDER 55

Pay rate 126

PLU embedded price 82

Function key 53, 97

Programming 72 preamble/postamble guest check 118 price embedded PLU 82

PRICE INQ 53, 97 price level 111

PRICE LVL 1-20 53, 97

PRINT (function key) 53, 97

180

Index

PRINT CHECK (function key) 53, 97

PRINT HOLD 53, 98

Printer Driver Selections 61

Priority printing 114

Product Mix Group Time Periods 137

Product Mix Groups 136

Program Scan

P-Mode 154

PROMO 53, 98

Q

QUIT (function key) 53, 98

R real time

KP/KV 115

RECALL CHECK # 1-4 54, 98

RECD ACCT 1-5 54, 98

RECEIPT 54, 98

RECEIPT ON/OFF 53, 98

Recipe Table 136

REPEAT 54, 98

Report Options 121

Report Printing Options 119

Report Table 156

S

SCALE 54, 98

Screen Saver 106

SEAT # 54, 98

Serial Port Device Selections 62

SERVE ORDER 55, 99

Server See Employee:programming

Size/Modifier 101

SPLIT PAY 54, 98

STOCK INQ 54, 98

STORE CHECK 1-4 54, 98

SUBTOTAL 54, 98

System Options

Cash Drawer Options 110

E.J. & Detail Printing Options 123

General Function Options 104

General Printing Options 117

Kitchen Printing/Video Options 114

Level/Modifier Options 111

P-Mode 103

Report Options 121

Report Printing Options 119

S Mode 57

Tax Options 109

Time Keeping Options 122

Tracking File Options 112

SPS-500 Program Manual v1.31

Training Mode Options 111

Validation/Subtotal Print Options 116

T

TABLE # (1-4) 54, 98

TAX EXEMPT 54, 98

Tax Options 109

TAX SHIFT 1-6 55, 98

Taxes programming 138

Time Activated Functions programming 133

TIME IN/OUT 55, 98

Time Keeping Options 122

TIP (1-3) 55, 99

TIP DECLARE 50

Tracking File Options 112

Training Mode Options 111

TRANSFER CHECK (1-4) 55, 99

TRAY SUBTL 55, 99

V

VALID 55, 99

Validation/Subtotal Print Options 116

VAT subtracted fm indiv PLU ttls 109

VOID ITEM 55, 99

W

WASTE 55, 99

SPS-500 Program Manual v1.31 Index

181

Manual Revision Record

Edition Date published Revision contents

V1.0 8/31/2009

V1.1 10/13/2009 Report # Table Updated (pages 153-155)

V1.2

V1.3

V1.4

V1.5

V1.6

10/15/2009

2/3/2010

3/08/2010

3/31/2010

4/22/2010

Added Manufacturer Precaution Statements

Updated System Descriptors

Added California support for age verification card swipe.

Number of images that can be stored for the internal printer is 14 (not 15 as previously stated).

Removed reference to “fingerprint” reader. A fingerprint reader is not available on the SPS-5X0.

V1.7 5/18/2010

V1.8

V1.9

6/16/2010

8/23/2010

Accessing System Menu description corrected (does not clear memory)

Update logo.jpg loading instructions.

Update Logo Image loading instructions. Update

PLU Quick Registration. Repair Table of Contents page #s.

V1.11

V1.12

9/30/2010

10/20/2010

Noted “logo.jpg” file name must be lower case characters.

REPORT function key commands added. Error

Message & System Descriptors updated.

V1.14

V1.15

V1.16

6/15/2011

6/22/2011

8/26/2011

E.J. & Detail Printing Options updated. Explanations added for RF Unit serial port setting & TPH

Temperature is High error message.

Added features associated with application software version 1.00q.

Added System Option/Report Options #25 & #26 for the SHIFT CHANGE function.

182

Manual Revision Record

SPS-500 Program Manual v1.31

V1.18

V1.19

V1.20

V1.21

V1.22

V1.23

V1.24

V1.25

V1.26

V1.27

V1.29

V1.30

V1.31

9/23/2011

10/26/2011

11/01/2011

1/5/2012

3/28/2012

5/30/2012

7/31/2012

8/17/2012

8/21/2012

9/13/2012

9/16/2013

12/11/2013

1/30/2014

Add Time activated String Report to FTP information.

Added Keyboard Layouts

Incorrect product reference in glossary.

Daily Sales Report Modes updated (p.158). Chapter on Reports and X Moded added from the Operation

Manual.

Clarified Floating & Rotating logos file names.

Added expanded print setting codes for common printers at “Printer Driver Selections”

Explanaton of Other Reports/Prepoll added.

Added notes to Report Option Table.

System Option/Tax Option #13 removed. From/To

PLU report added to Report Function Key.

USE NEW IRC NETWORK option added at S-Mode

System Option programming. Software version 1.00s

(DEC. 15 2012) features/changes incorporated. features/changes incorporated.

Software version 1.00s (Sept 12, 2013) features/changes incorporated.

Updated Function Key Program Summary

Strong Password required for integrated payment applications. (S-Mode System Options and Authority

Level Options)

SPS-500 Program Manual v1.31 Manual Revision Record

183

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