10-5544 Request for Bid Package

10-5544 Request for Bid Package
VENDOR NET TRANSMISSION COVER LETTER
DATE:
June 11, 2009
When using Vendor Net, you may submit your bid through one of the following options: U.S. mail, handdelivery, fax or e-mail. Refer to “SUBMITTAL INSTRUCTIONS”. Regardless of the option used, your bid
must be received and time stamped in by Purchasing Services, 21 N Park St, Suite 6101, Madison, WI
53715-1218, prior to 2:00 PM on the bid due date to be considered on time. Bids not so stamped shall be
considered late. Late bids shall be rejected.
If you have any questions concerning these instructions, please contact the University of WisconsinMadison Purchasing Services (Bid Processing) at (608) 262-0059
PURCHASING SERVICES
University of Wisconsin-Madison  21 N Park St, Suite 6101 Madison, WI 53715-1218
608/262-0059  (Fax) 608/262-4467  www.bussvc.wisc.edu  [email protected]
RETURN TO: University of Wisconsin-Madison
Purchasing Services
21 N Park St, Suite 6101
Madison, WI 53715-1218
Refer to Section 1 titled “SUBMITTAL INSTRUCTIONS”.
REQUEST FOR BID
All correspondence must reference the bid number.
THIS IS NOT AN ORDER
Unless otherwise noted, public openings will be on the date
and time specified. Award(s), if any, will be made as soon
thereafter as possible.
The bid abstract will be on file and is open to public inspection
only after award determination has been made.
AGENT: Tim Sell at (608) 262-1208
OFFICIAL SEALED
BID NUMBER: 10-5544
FAX NUMBER: (608) 262-4467
ISSUE DATE: 6/11/09
DUE DATE: 6/29/09
E MAIL: [email protected]
2:00 PM CDT
_________________________________________________
Bid prices and terms shall be firm for sixty (60) days from the
date of bid opening, unless otherwise specified in this Request
for Bid by the UW-Madison Purchasing Services.
If NO BID (check here)
and return.
DESCRIPTION
The University of Wisconsin-Madison request bids for
STRUT, PIPE HANGER & FASTENER SYSTEMS
for the period August 1, 2009 through July 31, 2010 or one year after date of award, and will be
automatically renewed for two additional one-year terms, in accordance with the attached in this order:
Special Conditions of Bid, Bidder Response Sheet, Specifications, Itemized Bid List, Client Reference List,
Bidder Information Sheet, Supplier Diversity, Minority Business Enterprise (MBE) Program Commitment and
Standard Terms and Conditions. The University reserves the right to extend beyond the Contract Term if
deemed to be in the best interest of the University.
Questions regarding this bid will be answered by the following:
ADMINISTRATIVE: Charlie Simonson at (608) 265-0656 [email protected]
TECHNICAL: Tim Sell at (608) 262-1208 [email protected]
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the
UW-Madison Purchasing Services bid document on file shall be controlling. We certify that we have not, either directly or indir ectly,
entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt
has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arriv ed at
without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the
opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury.
SIGNATURE: _____________________________________________________________________________DATE ____________________
TYPE OR PRINT NAME: _____________________________________________________________________________________________
TITLE: _______________________________________________________ TELEPHONE NUMBER: (_______) _____________________
FEIN NUMBER: _________________________________
FAX NUMBER:
(_______) _____________ ________
EMAIL ADDRESS: __________________________________________________________________________________________________
UNIVERSITY OF WISCONSIN
CONTRACT NO.: 10-5544
TABLE OF CONTENTS
SECTION #1: SUBMITTAL INSTRUCTIONS
PAGE
1-2
SECTION #2: GENERAL INFORMATION
2.1 Purpose
2.2 Definitions
2.3 Eligible Purchasers
2.4 Affirmative Action
2.5 Wisconsin Sales and Use Tax Registration
2.6 VendorNet
2.7 Orders
2.8 Electronic Commerce/Online Ordering
2.9 Campus Delivery Requirements
2.10 Parking
2.11 Smoke-Free Environment
3-5
SECTION #3: RFB PROCESS INSTRUCTIONS
3.1 Clarifications and/or Revisions through Designated Contact
3.2 Applicable Dates
3.3 Contract Term
3.4 Conflict of Interest
3.5 Proprietary Information
3.6 Reasonable Accommodations
3.7 Method of Bid
3.8 Method of Award
3.9 Minority Business Enterprise (MBE) Preference
6-7
SECTION #4: BIDDER QUALIFICATIONS
4.1 Bidder Contact Information
4.2 Bidder Experience
4.3 Authorization
4.4 Client List/References
4.5 Minimum Order
8
SECTION #5: PERFORMANCE AND CONTRACT REQUIREMENTS
5.1 Firm Prices
5.2 F.O.B. Destination, Freight Prepaid and Allowed
5.3 Item Return Policy
5.4 Additional Items/Services
5.5 Invoicing Requirements
5.6 Invoice Payment
5.7 Shipments, Duplicates and Overshipments
5.8 Activity Reports
5.9 Contract Termination
9-11
SECTION #6: SPECIFICATIONS
6.2 Warranty
6.3 Environmentally Friendly (“Green”) Product
12
ATTACHMENT A BIDDER RESPONSE SHEET
ATTACHMENT B SPECIFICATIONS/ ITEMIZED BID LIST
ATTACHMENT C CLIENT REFERENCE LIST
ATTACHMENT D BIDDER INFORMATION SHEET
ATTACHMENT E SUPPLIER DIVERSITY, MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM COMMITMENT
ATTACHMENT F STANDARD TERMS AND CONDITIONS
13-15
16-21
22
23
24
25-28
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 1 OF 28
INTRODUCTION
SECTION #1: SUBMITTAL INSTRUCTIONS
A completed and signed bid response must be received and date/time stamped in by UW-Madison Purchasing Services prior
to 2:00 p.m. CST/CDT on the stated bid due date to be considered. Bids not so date/time stamped shall be considered late.
Late bids shall be rejected. You have been supplied with a pre-addressed return label. Please fill in your vendor name and
address on the return label to help us identify this bid response. Please use one of the options below for return of your bid.
MAILING:
Original and one (1) copy of mailed bids must be received and date/time stamped at Purchasing Services, 21 N. Park Street,
Suite 6101, Madison, WI 53715-1218, prior to 2:00 p.m. CST/CDT on the stated bid due date.
HAND DELIVERY:
Original and one (1) copy of hand-delivered bids may be delivered by vendor or third-party/courier service. Bids must be
received and date/time stamped at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218, prior to 2:00
p.m. CST/CDT on the stated bid due date.
FAXING:
Faxed bids: A complete copy of the entire response must be completely transmitted and received and date/time stamped
at Purchasing Services prior to 2:00 p.m. CST/CDT on the stated bid due date. FAX: (608) 262-4467 (AVAILABLE 24
HOURS A DAY).
E-MAILING:
E-mailed bids: A complete copy of the entire response must be received and be available for printing or processing prior to
2:00 p.m. CST/CDT on the stated bid due date via e-mail to: [email protected] Submitting a bid to any other e-mail
address than [email protected] does not constitute receipt of a valid bid by Purchasing Services.
Proof of transmission doesn't constitute proof of receipt. In addition, the REQUEST FOR BID form (cover page) must be
signed and returned via mail or fax (608-262-4467) within one (1) business day after the bid due date.

OFFICIAL SEALED
NUMBER: 10-5544
DUE DATE: 6/29/09
TIME: 2:00 PM CDT
INSERT
VENDOR NAME HERE: ______________________________________
ADDRESS: ________________________________________________
________________________________________________
________________________________________________
UNIVERSITY OF WISCONSIN-MADISON
PURCHASING SERVICES
21 N PARK ST, SUITE 6101
MADISON, WI 53715-1218
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
1.1
BID RESPONSE REQUIREMENTS:
In order for your bid to be considered, the following forms/information must be completed and submitted as
part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify
your bid.
1.
2.
3.
4.
5.
6.
7.
1.2
CONTRACT NO.: 10-5544
PAGE 2 OF 28
Request for Bid Form
Bidder Response Sheet (including attachments as requested on Bidder Response Sheet) (Attachment A)
Specifications, descriptive brochure and detail for the item(s) bid (Section 6)/ Itemized Bid List
(Attachment B)
Client Reference List (Attachment C)
Bidder Information Sheet (Attachment D)
Supplier Diversity, Minority Business Enterprise (MBE) Program Commitment (Attachment E)
Standard Terms and Conditions (Attachment F)
PLEASE SEND TWO (2) COMPLETE SETS OF YOUR BID (If faxing or e-mailing your bid, one copy is
sufficient – do not submit twice).
RETAIN A COPY OF YOUR BID RESPONSE FOR YOUR FILES.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 3 OF 28
SECTION #2: GENERAL INFORMATION
2.1
Purpose:
The University of Wisconsin-Madison, hereinafter referred to as the "University", through its Purchasing
Services Department, hereinafter referred to as "Purchasing," on behalf of Facilities Planning & Management
hereinafter referred to as "FP&M," requests bids for the purchase of Strut, Pipe Hanger & Fastener Systems.
The estimated annual item quantities identified on the "ITEMIZED BID LIST" are for bid purposes only. The
University does not guarantee to purchase any specific quantity or dollar amount.
Conditions of bid which include the word “must” or “shall” describe a mandatory requirement. All specifications
are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a
given specification, condition of bid or provide a specific item/service on the Itemized Bid List, Purchasing
reserves the right to delete that specification, condition of bid or item without having to complete the bid process
again. FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. This contract
bid document and the awarded bidder’s (Contractor’s) response information shall become the Contract.
See SPECIFICATIONS and/or ITEMIZED BID LIST for the minimum acceptable specifications for items/services
desired. If you are bidding an alternate item, please provide complete specifications, documents and materials
showing performance features and details for the items/services you propose to furnish for the items being bid.
For alternate items being bid, the Bidder must clearly identify by manufacturer’s name, catalog and model
number. See “Standard Terms and Conditions,” items 1, 2, 3, and 5.1.
Revisions to this bid may be made only by an official written amendment issued by Purchasing.
2.2
Definitions:
The following definitions are used throughout the Special Conditions of Bid:
Bidder means a firm submitting a bid in response to this Request for Bid
Contractor means successful Bidder awarded the bid.
Department means UW-Madison Department of Facilities Planning & Management.
FP&M means Facilities Planning & Management
MBE means Minority Business Enterprise.
P-Card means Procurement Card (State credit card).
RFB means Request for Bid.
State means State of Wisconsin.
University means University of Wisconsin-Madison.
2.3
Eligible Purchasers:
All University of Wisconsin-Madison campus locations must be eligible to purchase from this contract.
In addition, other U.W. System campuses, State of Wisconsin agencies, and Wisconsin municipalities may
desire to purchase from this contract. Bidders should state on the Bidder Response Sheet whether they agree
to provide contract items/services to these other locations.
A Wisconsin municipality is defined by Wisconsin Statute 16.70(8) to include counties, cities, villages, towns,
school boards, sewage, drainage, vocational, technical and adult education districts, and other bodies with the
power to award public contracts.
This contract must not be construed as mandatory upon any University campus, State agency or municipality.
The University reserves the right to issue separate bids when deemed in the best interest of the University.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
2.4
CONTRACT NO.: 10-5544
PAGE 4 OF 28
Affirmative Action:
As a State agency, the University requires contractors issued any purchase order exceeding $25,000.00 to
provide an Affirmative Action Plan. Failure to comply appropriately with these requirements may lead to your
company being banned from doing business with any agency of the State of Wisconsin. Additionally, failure to
comply with this requirement may result in termination of this contract and withholding of payment. On the
Bidder Response Sheet please provide the requested information.
For additional information see section 17.0 of the Standard Terms and Conditions
(http://www.bussvc.wisc.edu/purch/stdterms1.html). Some exceptions may apply. FAQ info is available at:
http://www.bussvc.wisc.edu/purch/VendorInfo/AffAction/AffirActionInfo.html. Instructions for completing a plan
are available upon request.
2.5
Wisconsin Sales and Use Tax Registration:
No award can be made to a vendor who is not in compliance with Sec. 77.66 of the Wisconsin State Statutes
(vendornet.state.wi.us/vendornet/wocc/certtax.asp) relating to sales and use tax certification.
If you have not established a certification for Collection of Sale and Use Tax status with the Wisconsin
Department of Revenue, the University and any other state agency can not issue any purchase orders to your
firm. For additional information see http://www.dor.state.wi.us/html/vendlaw.html
2.6
VendorNet:
The State of Wisconsin has implemented a web-based registration system called “VendorNet” to enable
registered vendors to receive notice of all Official Sealed Bids/Request for Proposals (over $25,000.00) as
solicited by all state agencies.
To obtain information on the state’s bidder registration, please visit the VendorNet Web site at
http://vendornet.state.wi.us or call the VendorNet Information Center (1-800-482-7813). In the Madison area,
please call 264-7898.
2.7
Orders:
Under this contract, Specific order(s), Contract blanket order(s), or Purchasing Card orders (defined below) may
be issued to the Contractor(s). Bidder should identify method by which you will accept orders against this
contract (e.g. e-mail, fax, internet, phone, etc.).
2.7.1 Specific order(s): issued as one-time orders.
2.7.2 Contract blanket order(s): issued for a specified period of time, to allow departmental personnel to issue
releases against the Contract blanket order(s) as needed.
2.7.3 Purchasing Card order(s): issued as one-time order(s).
2.8
Electronic Commerce/Online Ordering:
Customers of this contract may want to take advantage of electronic ordering and “E-Commerce opportunities
that may be offered by the Contractor. If electronic ordering methods are used, the following conditions will
apply:
The terms of this RFB will take precedence over any auxiliary or ancillary contract that may be accepted by any
employee of the University or State. Any terms, conditions, clauses or specifications that are not consistent with
the terms, conditions, or specifications of the RFB will be considered null and void and will not be enforceable by
the Contractor unless agreed to in a written amendment format signed by the Contract Administrator. These
contracts include, at a minimum, “Wrap Around”, “Click and Wrap”, Electronic Commerce contracts, auxiliary or
ancillary service contracts, or any other additional contracts that further define or add additional service
elements to the master contract.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
2.9
CONTRACT NO.: 10-5544
PAGE 5 OF 28
Campus Delivery Requirements:
2.9.1 Delivery of orders shall be made to University departments five days per week, Monday through Friday,
during normal University business hours.
2.9.2 The University of Wisconsin-Madison no longer permits access to trucks over 30 ft. in length on several
designated streets on this campus. The exceptions are trucks necessary for the delivery or pick up of
perishable commodities, private construction vehicles, vehicles carrying radioactive materials, and campus
service vehicles. For specific policy language, a campus map and restrictions, see the University
Transportation Services website at http://www2.fpm.wisc.edu/trans/policy_large_truck.asp
2.10
Parking:
University parking is very limited. Each Contractor and/or Contractor employee(s) shall make their own
arrangements for parking through UW Transportation Services at 610 N. Walnut Street, WARF Building Room
#120, Madison, WI 53726 (608) 263-6667. No additional Contractor costs will be allowed for parking fees or
violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed
and/or towed.
2.11
Smoke-Free Environment:
All University buildings are smoke-free buildings. No smoking shall be permitted on or in University buildings.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 6 OF 28
SECTION #3: RFB PROCESS INSTRUCTIONS
3.1
Clarifications and/or Revisions through Designated Contact:
All communications and/or questions in regard to this request should be in writing and bidders are encouraged
to FAX or e-mail written questions to the Purchasing Agent. Verbal questions, when permitted, must be directed
to Tim Sell at (608) 262-1208.
If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this
RFB, they have five (5) business days after the bid issue date and time to notify, in writing, at the address
shown below of such error and request modification or clarification of the RFB document. All written questions
will be responded to in writing and provided to all bidders.
TECHNICAL:
ADMINISTRATIVE:
Tim Sell, Purchasing Agent
Facilities Planning and Management Purchasing Office
Room 101 Service Building
1217 University Ave., Madison, WI 53706-1589
PHONE 608/262-1208 -- FAX 608/262-0568
Email: [email protected]
Charlene M. Simonson, Purchasing Manager
Facilities Planning & Management Purchasing Office
Room 101 Service Building
1217 University Ave., Madison, WI 53706-1589
Phone: 608-265-0656 / Fax: 608-262-0568
Email: [email protected]
If a Bidder fails to notify the Purchasing Office of an error in the RFB document which is known to the Bidder, or
which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the
Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation
time by reason of the error or its later correction.
In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of
this RFB, amendments and revisions will be provided to all recipients of this initial RFB.
3.2
3.3
Applicable Dates: (Optional)
Date
Event
June 11, 2009
Date of Issue of the RFB
June 22, 2009
Written questions due
June 29, 2009 -- 2:00 PM CDT
RFB Due Date (Local Madison Time)
Contract Term:
The initial term of this contract shall be one year after date of award. This contract will be automatically renewed
for two additional one-year terms with a contract end date of July 31, 2012. The University reserves the right to
extend beyond the Contract Term if deemed to be in the best interest of the University.
The University has the option to automatically extend this contract into its second and third years unless
Purchasing is notified, in writing, by the Contractor; or notifies the Contractor, in writing, 30 calendar days prior
to expiration of the initial and/or succeeding Contract term(s).
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 7 OF 28
3.4
Conflict of Interest:
By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that
interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and
another person or firm that constitutes a Conflict of Interest.
3.5
Proprietary Information:
Any information contained in the Bidder’s response that is proprietary must be clearly designated. Marking of
the entire response as proprietary will neither be accepted nor honored. The University cannot guarantee that
all such material noted remains confidential, particularly if it becomes a significant consideration in contract
award. Information will only be kept confidential to the extent allowed by State of Wisconsin Public Disclosure
Law (refer to Standard Terms and Conditions, Section 27.0).
3.6
Reasonable Accommodations:
University will provide reasonable accommodations, including the provision of informational material in an
alternative format, for qualified individuals with disabilities upon request. If you think you need alternative
accommodations for your site visit, contact Charlie Simonson at (608) 265-0656 or (608) 262-0825 (TTY).
3.7.
Method of Bid:
Bidder must submit a net unit price and extended net total for each item and a total price by lot as designated.
Prices listed should be in US dollars unless otherwise indicated.
3.8.
3.7.1
An additional price column is provided for each item identified as part of a lot. In this column, bidders
must bid their net unit price per item based on a line item award rather than a lot total award if these
prices would be different based on the different types of award.
3.7.2
Bids for item numbers which include multiple specific catalog numbers (a series) should be indicated
on the Itemized Bid List as a "Series".
Method of Award:
Award(s) shall be made on the basis of the lowest net line item price(s) and/or the lowest net lot total(s) or the
lowest net line item price per item bid in the additional column, whichever is judged to be in the best interest of
the University. Bids that state the University shall guarantee a specific quantity or dollar amount will be
disqualified.
The right is reserved, however, to make an award on the lowest net unit price per item for a line item award
whichever is judged to be in the best interest of the University.
3.9
Minority Business Enterprise (MBE) Preference:
Bids meeting mandatory requirements will be reviewed and considered against the stated terms, conditions and
specifications of bid. Bids from Wisconsin certified Minority Business Enterprises may have their prices and
discounts weighted by a factor of 1.00 to 1.05 to provide up to a five percent (5%) preference to MBE firms.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 8 OF 28
SECTION #4: BIDDER QUALIFICATIONS
To be eligible for a Contract award, you must be qualified and able to provide the following as required or your bid will
be disqualified (respond on "Bidder Response Sheet".)
4.1
4.2
Bidder Contact Information:
Bidder must designate a person(s) to provide information on: Contract Problems, Contract Renewal/
Cancellation, Invoice Information, Ordering/Expediting, Returns, Minority Business, Affirmative Action and Sales
Representative. (See Attachment A – Bidder Response Sheet)
Bidder Experience:
Bidder, company or its principals must be in the business of providing STRUT, PIPE HANGER & FASTENER
SYSTEMS and must have done so for the past 3 years.
4.3
Authorization:
Bidder must be an original manufacturer, authorized distributor, or dealer authorized by manufacturer. On Bidder
Response Sheet identify account number with manufacturer, as applicable.
4.4
Client List/References:
Bidder must supply upon request a client list of three (3) firms to which similar items/services have been provided
during the past three (3) years to a comparable sized institution or company (see Attachment C). If contacted,
information received from those clients will be used to determine whether bidder can reasonably meet contract
requirements and specifications. Client references may be used in the award consideration.
4.5
Minimum Order:
Bids that require any minimum order quantity or dollar amount may be disqualified.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 9 OF 28
SECTION #5: PERFORMANCE AND CONTRACT REQUIREMENTS
PRICE LISTS: All price lists should be submitted via CD Rom and in hard copy. Referencing your website for pricing
information is not sufficient.
5.1
5.2
Firm Prices:
5.1.1
Prices must remain firm for the initial contract term. Prices established may be lowered due to
changes in general market conditions or negotiations between the Contractor and the University.
5.1.2
Price increase requests proposed after the initial Contract term must be received by Purchasing in
writing 30 calendar days prior to the beginning of the next contract term for acceptance or rejection.
Proposed price increases are limited to fully documented cost increases submitted with the request. If
Purchasing deems cost increases are not acceptable, it reserves the right to rebid the contract in
whole or part or to negotiate price increase requests with the Contractor. Acceptance of the price
increases shall be in the form of an amendment to the contract publication.
5.1.3
Price increases must be labeled with the contract number and should be submitted in the same format
as the original Itemized Bid List. Any price increase requested that is not submitted in the proper
format may be rejected.
5.1.4
Non-Listed, Related Items:
5.1.4.1
The University requests that all non-listed, related items available from the manufacturer be
made available at a single percentage discount from the manufacturer's catalog or price list
identified by the bidder on the Itemized Bid List.
5.1.4.2
Percentage discount(s) for non-listed, related items must remain firm during the initial and
each succeeding Contract term; or may be renegotiated by the University and the
Contractor.
5.1.4.3
3 copies of the manufacturer catalog or price list for the non-listed, related items should
accompany your bid response. After award, Contractor must also provide copies to
Purchasing and University departments upon request.
5.1.4.4
Should price lists change for non-listed, related items during the Contract term, it is the
responsibility of the Contractor to submit a letter, referencing the Contract number, and
send three [3] copies of the new price list or revised portions, to Purchasing, prior to any
price increase becoming effective. Invoices shall be audited using the most current price
list on file in Purchasing on the date order was placed. An acceptance of the price list
change will be in the form of an amendment to the Contract publication.
5.1.4.5
Price lists should be labeled with the contract number, and lot(s), item(s), manufacturer(s) if
applicable, to which they apply.
F.O.B. Destination, Freight Prepaid and Allowed: (vendor responsible for freight costs with ownership
changing at UW delivery location).
Delivery will be made by common carrier or Contractor’s truck, with unloading to be performed by the
carrier/contractor and carton(s) transported to the interior/ground floor or inside dock at 1217 University Ave.
Madison, WI. Bid prices must include all packing, freight, insurance charges and installation/operation manuals.
If bidding other than F.O.B. Destination, as stated, F.O.B. point and shipping charges must be identified on the
Itemized Bid List. This cost will be added to the bid total for determining the award.
Failure to bid FOB DESTINATION, FREIGHT PREPAID AND ALLOWED in bid price or discount may disqualify
your bid.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 10 OF 28
5.3
Item Return Policy:
Contractor should provide for return of items ordered in error for up to 30 calendar days from receipt with the
University paying only the return shipping costs. Bidder should indicate in detail on the Bidder Response Sheet
their company’s return policy.
5.4
Additional Items/Services:
Similar items may be added to this Contract provided it was mutually agreeable to both Purchasing Services and
the Contractor. Scope of work and pricing (including discounts) must be consistent with the current contract
items/services.
Contractor should promptly notify Purchasing of new or discontinued items.
5.5
Invoicing Requirements:
Invoices for Purchase Orders:
5.5.1
Contractor must agree that all invoices and purchasing card charges shall reflect the discounts and net
prices established for the items/services on this contract for all orders placed even though the contract
number and/or correct prices may not be referenced on each order or at time of purchasing card order.
The University must meet a statutory mandate to pay or reject invoices within 30 days of receipt of
properly submitted invoices by University Accounts Payable. Before payment is made, Accounts
Payable must verify that all invoiced charges are correct per this Contract. Only properly submitted
invoices will be officially processed for payment. The Prompt Payment Policy requires that your
invoices be clear and complete and in conformity with the list below and must be itemized showing:








Contractor name
remit to address
purchase order number
release number if given
date of order/release
item manufacturer’s name or abbreviation (if applicable)
complete item description including catalog, model and/or stock number(s) identical to those stated
in bid
prices per the Contract
The original invoice and two copies must be sent to University Accounts Payable, 21 N Park St, Suite
5301, Madison, WI 53715-1218 unless the customer identifies and establishes a different bill-to
location.
Invoices for Purchasing Card:
Invoices shall contain the same detail as listed in Section 5.6.1 and mailed to the billing address given at the
time of the order is placed.
5.5.2
In some cases and at the discretion of the University department customers, final payment may not be
made until the item/service meets specifications and has been accepted by the University.
5.6
Invoice Payment:
Payment will not be made until the item is determined to meet all specifications and has been accepted by the
University of Wisconsin-Madison.
5.7
Shipments, Duplicates and Overshipments:
Upon notification by the University of a duplicated order or overshipment, the items identified must be removed
at the Contractor's expense. If the duplicated or overshipment items are not removed within 30 days of written
notification, the University reserves the right to dispose of them as its own property and shall not be held liable
for any cost for the items.
5.8
Activity Reports:
Contractor should be able to report on an annual basis all items/services purchased against this Contract.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
5.9
CONTRACT NO.: 10-5544
PAGE 11 OF 28
Contract Termination
This Contract may be terminated by either party for the following conditions:
5.9.1
After the initial term of the Contract, the University may terminate the Contract at any time, without
cause, by providing 30 days written notice to the Contractor. If the Contract is so terminated, the
University is liable only for payments for items/services provided or performed up to the date of the
termination.
5.9.2
Shall either party fail to perform under the terms of this Contract; the aggrieved party may notify the
other party in writing by mail of such failure and demand that the same be remedied within 30 calendar
days. Should the defaulting party fail to remedy the same within said period, the other party shall then
have the right to terminate this Contract immediately. Performance failure can be defined as but not
limited to: unauthorized substitutions or failure to provide any of the Terms, Conditions, Specifications or
Special Conditions of Bid.
5.9.3
All notices of performance failure must be submitted in writing to Purchasing, 21 N Park St, Suite
6101, Madison, WI 53715-1218. Purchasing shall be final authority for all performance failure
determinations not resolved through the ordering department.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 12 OF 28
SECTION #6 SPECIFICATIONS
SPECIFICATIONS OF ITEMS TO BE PROVIDED: (see ATTACHMENT B)
See SPECIFICATIONS and/or ITEMIZED BID LIST for the minimum acceptable specifications for items/services
desired.
Failure to provide product specifications and information for item(s) bid may disqualify your bid. The University will be
the sole judge of equivalent acceptability between bidders responses.
UW Specifications may not be revised without an official written amendment issued by Purchasing.
6.1
Specific manufacturer(s) and/or catalog/model/stock numbers are provided to establish the design, type of
construction, quality, functional capability and performance level desired. The bidder may offer an alternate item
believed to be an equal. Any alternate item bid must be clearly identified by manufacturer, catalog, model or
stock number. Adequate detailed specifications (including brochures, operating manuals, maintenance
manuals or other written materials) of any alternate item offered must be included with your bid to establish
equivalency.
6.2
Warranty:
Contractor must honor, at a minimum, the manufacturer's standard warranty on items and/or parts purchased
under this contract. Bidder must indicate warranty term on Bidder Response
Sheet and enclose standard warranty documents with your bid.
6.3
Environmentally Friendly (“Green”) Product:
Contractors are encouraged to identify products that are made of recycled products, that use environmentally
friendly production methods, or that can be recycled at the end of their service life. The UW will make every
effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding
available.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 13 OF 28
ATTACHMENT A: BIDDER RESPONSE SHEET
NOTE: This form must be returned with your bid response. Numbers identified correspond to those Sections shown
in the SPECIAL CONDITIONS OF BID. Bidder may attach additional relevant information to their bid response; identify
sections to which information applies.
YES
NO
MINORITY BUSINESS PARTICIPATION:
Bidder understands that if they are awarded the contract, they agree to provide upon request,
as required, a MBE Participation Annual Report of all dollars spent with all minority subcontractors?
==========================================================================================
Terms and Conditions
A contract will be awarded based on the criteria established in this bid. The Specifications, Special and Standard Terms
and Conditions, Attachments to the bid document, Bidder response and any UW Madison Purchase Order will become
the Contract between the University and the Contractor. Bidder must accept these Specifications, Special and
Standard Terms and Conditions or submit detailed and defined exceptions along with proposed alternative or additional
language for each exception.
Submitting a standard Bidder Contract as a complete substitute or alternative for the language in this solicitation will not
be accepted and may result in rejection of the vendor’s bid.
The University reserves the right to negotiate contractual terms and conditions or reject the Bidder’s response and
proceed to the next qualified bidder.
==========================================================================================
Do you have the capability of putting the University’s specific pricing on a WEB site that is
accessible to University Purchasers through a unique logon ID?
If yes, does your Website provide a means of on-line ordering with our specific
pricing being applied automatically?
If yes, does your Order System accept Purchasing Cards for payment?
If yes, does your Order System provide a self service means for the customer to track
their order via Internet?
1.1
Have you completed and returned all forms required?
1.2
Have you included two (2) complete sets of your bid?
(only one (1) copy required if faxing or e-mailing)
2.3
Do you agree to extend the pricing on this contract to other:
University of Wisconsin System campuses?
State of Wisconsin Agencies?
Wisconsin Municipalities?
If YES, indicate whether other charges will be added and what those
charges would be: ___________________________________________________
2.7
What order method will you accept orders against this contract:
E-mail
Fax
Internet
Phone
Other: ______________________________________________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 14 OF 28
YES
4.1
Bidder must designate a person(s) to provide information on: Contract Problems, Contract
Renewal/Cancellation, Invoice Information, Ordering/Expediting, Returns, Minority Business,
Affirmative Action and Sales Representative.
Contract Problems
Contract Renewal/Cancellation
Invoice Information
Ordering/Expediting
Returns
PHONE NO.
________________
________________
________________
________________
________________
FAX NO.
________________
________________
________________
________________
________________
MINORITY BUSINESS
Contact Name: _______________________
PHONE: ____________________________
FAX: _______________________________
E-MAIL:_____________________________
AFFIRMATIVE ACTION
Contact Name: _______________________
Address: ____________________________
__________________________________
__________________________________
PHONE: ____________________________
SALES REPRESENTATIVE: Name: ___________________________________________
Phone: ___________________ Fax: __________________
EMAIL: ________________________________________________________
WEBSITE: _____________________________________________________
4.2
Are you in the business of providing Strut, Pipe Hanger & Fastener Systems
and has your company or its principals done so for the past 3 years?
4.3
Are you an original manufacturer, authorized distributor, or dealer authorized by
manufacturer.
(Identify account number with manufacturer, as applicable.)
Identify Account # ___________________________
4.4
Will you provide a client list upon request?
4.5
Do you agree to no minimum order quantity or dollar amount?
5.1.1
Firm Prices
Do you agree to firm prices as stated?
5.1.2
Do you agree with process and timeframe identified for accepting price increases?
5.2
Are you bidding all prices F.O.B. Destination, Freight Prepaid and Allowed?
(Be sure to read Section 5.2 carefully)
5.2
Please state delivery time ____ days After Receipt of Order (ARO).
Will you notify ordering department of backorders, discontinuation or delays
as stated?
NO
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 15 OF 28
YES
5.3
Do you agree with return policy? If not, state your return policy in detail.
5.5
Will you agree that all invoices will reflect prices established for items on this Contract
for all orders placed even though the Contract number and/or correct prices may not be
referenced on each order?
NO
Will you accept orders placed using a Purchasing Card?
If YES, orders placed using a purchasing card must reflect current contract pricing.
Any fees charged for use of the University’s purchasing card program are not allowed
according to Visa Procurement card rules.
_________________________________________________________________________
_________________________________________________________________________
5.7
Do you agree to terms regarding duplicates and overshipments?
5.8
Can you report on items purchased on this contract if requested?
6.2
Will you honor manufacturer standard warranty?
If YES, have you enclosed standard warranty documents?
Warranty term: __________________
6.3
Have you identified products that are made of recycled products that use environmentally
friendly production methods, or that can be recycled at the end of their service life?
The Bidder certifies by submission of the bid that neither it nor its principals is presently suspended or declared
ineligible from participation in this transaction by any Federal Department or Agency. ___________ (Initial)
I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing
information may disqualify the bid.
__________________________________________
Company Name (print or type)
______________________________________________
Bidder's name & title (print or type)
__________________________________________
Bidder's Signature
______________________________________________
Date
__________________________________________
E-mail address
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 16 OF 28
ATTACHMENT B: SPECIFICATIONS/ITEMIZED BID LIST
Page 1:
BIDDING MANUFACTURER: ________________________________
MANUFACTURER SPECIFIED:
IDENTIFY STOCK OR
ORDER NUMBER FOR
MANUFACTURER BID
(1)
(FOR BID
PURPOSES
ONLY) BID
QUANTITY
ATR ¼"-20 PLTD 72"
_______________
2004 feet
$__________/ft. $_____________
ATR 3/8"-16 PLTD 72"
_______________
4008 feet
$__________/ft. $_____________
MANUFACTURER:
ITEM
UW-PP
NO. STOCK NO.
B-Line Systems, Inc., strut, pipe hanger and
fastener systems
B-LINE SYSTEMS, INC.,
NUMBER OR EQUAL
(2)
NET UNIT
BID PRICE
LINE ITEM TOTAL
MULTIPLY BID
QUANTITY-COLUMN (1)
X NET UNIT BID PRICECOLUMN (2)
ITEM DESCRIPTION
2.
E-6900
13497 Rod, All Threaded, Electro Plated, ¼" x 72"
E-6899
13499 Rod, All Threaded, Electro Plated, 3/8" x 72"
3.
13496
Rod, All Threaded, Electro Plated, ½" x 72"
ATR ½"-13 PLTD 72"
_______________
204 feet
$__________/ft. $_____________
4.
13500
Rod, All Threaded, Electro Plated, 5/8"x 72"
ATR 5/8"-11 PLTD 72"
_______________
24 feet
$__________/ft. $_____________
B22SH GRN 20 FT
_______________
2000 feet
$__________/ft. $_____________
B22SH-PRE-GALV 20 FT _______________
4000 feet
$__________/ft. $_____________
B52SH GRN 20 FT
_______________
1000 feet
$__________/ft. $_____________
B52SH PRE-GALV 20 FT _______________
1500 feet
$__________/ft. $_____________
B101 GRN
_______________
150 each
$_________/ea. $_____________
1.
5.
6.
7.
8.
9.
13519
P-2201 Channel, 12 Ga., Dura Green Epoxy, 1-5/8 x 1-5/8" x 20'
E-6531 Channel, 12 Ga., Pre-Galvanized, 1-5/8" x 1-5/8" x 20'
13518
P-2203 Channel, 12 Ga., Dura Green Epoxy, 1-5/8" x 13/16" x 20'
E-6530 Channel, 12 Ga., Pre-Galvanized, 1-5/8 x 13/16" x 20'
13506
Corner Angle, 2-Hole, Dura Green Epoxy
10.
E-7460 Corner Angle, 2-Hole, Electro Plated
B101 PLTD
_______________
150 each
$_________/ea. $_____________
11.
P-None Angle Connection, 4-Hole, Dura Green Epoxy
B104 GRN
_______________
75 each
$_________/ea. $_____________
12.
E-7326 Angle Connection, 4-Hole, Electro Plated
B104 PLTD
_______________
200 each
$_________/ea. $_____________
13.
11270
B115 PLTD
_______________
20 each
$_________/ea. $_____________
14.
E-2226 Splice, 4 Hole Clevis for B22, Electro Plated
B172 PLTD
_______________
50 each
$_________/ea. $_____________
15.
11215
B187 GRN 9"
_______________
10 each
$_________/ea. $_____________
16.
E-7331 Washer, No Twist Square, Electro Plated, 5/16"
B200D PLTD
_______________
600 each
$_________/ea. $_____________
17.
E-7329 Post Base for B22 Series, Electro Plated
B280 PLTD
_______________
20 each
$_________/ea. $_____________
18.
11158
Rod Coupling, Electro Plated, ¼"
B655-¼ PLTD
_______________
15 each
$________/ea.
$_____________
19.
11159
Rod Coupling, Electro Plated, 3/8"
B655-3/8 PLTD
_______________
75 each
$________/ea.
$_____________
20.
11160
Rod Coupling, Electro Plated, ½"
B655-½ PLTD
_______________
45 each
$________/ea.
$_____________
21.
11161
Rod Coupling, Electro Plated, 5/8"
B655-5/8 PLTD
_______________
10 each
$________/ea.
$_____________
22.
10246
Universal Shelf Bracket, Dura Green Epoxy
B844 GRN
_______________
10 each
$________/ea.
$_____________
23.
11734
Conduit Hanger, w/Hardware, Electro Plated, ½"
B1400 PLTD (½)
_______________
20 each
$________/ea.
$_____________
Corner Angle, 4-Hole, Electro Plated
Bracket, Dura Green Epoxy, 9"
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53706-1490
Page 2:
CONTRACT NO.:10-5544
PAGE 17 OF 28
BIDDING MANUFACTURER: ________________________________
MANUFACTURER SPECIFIED:
IDENTIFY STOCK OR
ORDER NUMBER FOR
MANUFACTURER BID
(1)
(FOR BID
PURPOSES
ONLY) BID
QUANTITY
NET UNIT
BID PRICE
LINE ITEM TOTAL
MULTIPLY BID
QUANTITY-COLUMN (1)
X NET UNIT BID PRICECOLUMN (2)
25 each
$________/ea.
$_____________
MANUFACTURER:
ITEM
UW-PP
NO. STOCK NO.
B-Line Systems, Inc., strut, pipe hanger and
fastener systems
B-LINE SYSTEMS, INC.,
NUMBER OR EQUAL
(2)
ITEM DESCRIPTION
24.
11735
Conduit Hanger, w/Hardware, Electro Plated, 3/4"
B1410 PLTD (3/4)
_______________
25.
10887
Clamp, Pipe & Rigid Conduit, Electro Plated, 3/8"
B2007 PLTD (3/8)
_______________
7 each
$________/ea.
$_____________
26.
13513
Clamp, Pipe & Rigid Conduit, Electro Plated, ½"
B2008 PLTD (½)
_______________
50 each
$________/ea.
$_____________
27.
13517
Clamp, Pipe & Rigid Conduit, Electro Plated, 3/4"
B2009 PLTD (3/4)
_______________
60 each
$________/ea.
$_____________
28.
13512
Clamp, Pipe & Rigid Conduit, Electro Plated, 1"
B2010 PLTD (1)
_______________
35 each
$________/ea.
$_____________
29.
13515
Clamp, Pipe & Rigid Conduit, Electro Plated, 1¼"
B2011 PLTD (1¼)
_______________
35 each
$________/ea.
$_____________
30.
13516
Clamp, Pipe & Rigid Conduit, Electro Plated, 2"
B2013 PLTD (2)
_______________
20 each
$________/ea.
$_____________
31.
10889
Clamp, O.D. Tubing, w/Hardware, Electro Plated, 3/8"
B2024 PLTD (3/8)
_______________
60 each
$________/ea.
$_____________
32.
10890
Clamp, O.D. Tubing, w/Hardware, Electro Plated, ½"
B2025 PLTD (½)
_______________
30 each
$________/ea.
$_____________
33.
13510
Clamp, O.D. Tubing, w/Hardware, Electro Plated, 5/8"
B2026 PLTD (5/8)
_______________
100 each
$________/ea.
$_____________
34.
13511
Clamp, O.D. Tubing, w/Hardware, Electro Plated, 7/8"
B2028 PLTD (7/8)
_______________
100 each
$________/ea.
$_____________
35.
13508
Clamp, O.D. Tubing, w/Hardware, Electro Plated, 1-5/8"
B2034 PLTD (1-5/8)
_______________
12 each
$________/ea.
$_____________
36.
13509
Clamp, O.D. Tubing, w/Hardware, Electro Plated, 2-1/8"
B2038 PLTD (2-1/8)
_______________
7 each
$________/ea.
$_____________
37.
E-1054 Clamp, Thinwall (EMT) Conduit, Pre Assembled, Electro Plated, 3/4"
B2002PA PLTD (3/4)
______________
1325 each
$________/ea.
$_____________
38.
E-1051 Clamp, Thinwall (EMT) Conduit, Pre Assembled, Electro Plated, 1"
B2003PA PLTD (1)
______________
500 each
$________/ea.
$_____________
39.
E-1050 Clamp, Thinwall (EMT) Conduit, Pre Assembled, Electro Plated, 1¼"
B2004PA PLTD (1¼ )
______________
110 each
$________/ea.
$_____________
40.
E-1049 Clamp, Thinwall (EMT) Conduit, Pre Assembled, Electro Plated, 1½"
B2005PA PLTD (1½)
______________
40 each
$________/ea.
$_____________
41.
B2008PA PLTD (½)
______________
1,200 each
$________/ea.
$_____________
42.
E-1052
13513 Clamp, Pipe & Rigid Conduit, Pre-Assembled, Electro Plated, ½"
13517 Clamp, Pipe & Rigid Conduit, Pre-Assembled, Electro Plated, 3/4"
B2009PA PLTD (3/4)
______________
150 each
$________/ea.
$_____________
43.
13512
Clamp, Pipe & Rigid Conduit, Pre-Assembled, Electro Plated, 1"
B2010PA PLTD (1)
______________
75 each
$________/ea.
$_____________
44.
13515
Clamp, Pipe & Rigid Conduit, Pre-Assembled, Electro Plated, 1¼"
B2011PA PLTD (1¼)
______________
50 each
$________/ea.
$_____________
45.
13514
Clamp, Pipe & Rigid Conduit, Pre-Assembled, Electro Plated, 1½"
B2012PA PLTD (1½)
______________
600 each
$________/ea.
$_____________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53706-1490
Page 3:
CONTRACT NO.: 10-5544
PAGE 18 OF 28
BIDDING MANUFACTURER: ________________________________
MANUFACTURER SPECIFIED:
IDENTIFY STOCK OR
ORDER NUMBER FOR
MANUFACTURER BID
(1)
(FOR BID
PURPOSES
ONLY) BID
QUANTITY
NET UNIT
BID PRICE
LINE ITEM TOTAL
MULTIPLY BID
QUANTITY-COLUMN (1)
X NET UNIT BID PRICECOLUMN (2)
B2013PA PLTD (2)
_______________
150 each
$________/ea.
$_____________
B2014PA PLTD (2½)
_______________
50 each
$________/ea.
$_____________
B2015PA PLTD (3)
_______________
50 each
$________/ea.
$_____________
B2017PA PLTD (4)
_______________
15 each
$_________ea.
$_____________
MANUFACTURER:
ITEM
UW-PP
NO. STOCK NO.
B-Line Systems, Inc., strut, pipe hanger and
fastener systems
B-LINE SYSTEMS, INC.,
NUMBER OR EQUAL
(2)
ITEM DESCRIPTION
46.
13516
47.
E-1014 Clamp, Pipe & Rigid Conduit, Pre Assembled, Electro Plated, 2½"
48.
E-6786
12040 Clamp, Pipe & Rigid Conduit, Pre-Assembled, Electro Plated, 3"
E-1013
12041 Clamp, Pipe & Rigid Conduit, Pre-Assembled, Electro Plated, 4"
13510 Clamp, Copper Tubing, Pre-Assembled, Dura Copper, ½"
49.
50.
Clamp, Pipe & Rigid Conduit, Pre-Assembled, Electro Plated, 2"
B2026PA DCU (½)
_______________ 1,700 each $________/ea.
$_____________
13511
Clamp, Copper Tubing, Pre-Assembled, Dura Copper, 3/4"
B2028PA DCU (3/4)
_______________
650 each
$________/ea.
$_____________
52.
13507
Clamp, Copper Tubing, Pre-Assembled, Dura Copper, 1"
B2030PA DCU (1)
_______________
500 each
$________/ea.
$_____________
53.
12039
Clamp, Copper Tubing, Pre-Assembled, Dura Copper, 1¼"
B2032PA DCU(1¼)
_______________
70 each
$________/ea.
$_____________
54.
13508
Clamp, Copper Tubing, Pre-Assembled, Dura Copper, 1½"
B2034PA DCU (1½)
_______________
250 each
$________/ea.
$_____________
55.
13509
Clamp, Copper Tubing, Pre-Assembled, Dura Copper, 2"
B2038PA DCU (2)
_______________
250 each
$________/ea.
$_____________
56.
E-1053 Clamp, Multi-Grip Pipe & Conduit, w/Hardware, Electro Plated, 2"
B2213 PLTD (2)
_______________
105 each
$________/ea.
$_____________
57.
11064
C-Clamp, Wide Jaw Wedge (Malleable Iron), Plain, 3/8"
B3033 3/8 PLN
_______________
80 each
$_________/ea. $_____________
11060
C-Clamp, Wide Jaw Wedge (Malleable Iron), Plain, ½"
B3033 ½ PLN
_______________
20 each
$_________/ea. $_____________
Clevis Hanger, Standard, Plain, ½"
B3100 ½ PLN
_______________
100 each
$_________/ea. $_____________
Clevis Hanger, Standard, Plain, 3/4"
B3100 3/4 PLN
_______________
400 each
$_________/ea. $_____________
Clevis Hanger, Standard, Plain, 1"
B3100 1 PLN
_______________
360 each
$_________/ea. $_____________
Clevis Hanger, Standard, Plain, 1¼"
B3100 1¼ PLN
_______________
35 each
$_________/ea. $_____________
Clevis Hanger, Standard, Plain, 1½"
B3100 1½ PLN
_______________
175 each
$_________/ea. $_____________
Clevis Hanger, Standard, Plain, 2"
B3100 2 PLN
_______________
200 each
$_________/ea. $_____________
Clevis Hanger, Standard, Plain, 2½"
B3100 2½ PLN
_______________
20 each
$_________/ea. $_____________
Clevis Hanger, Standard, Plain, 3"
B3100 3 PLN
_______________
115 each
51.
58.
59.
13456
60.
13461
61.
13455
62.
13458
63.
13457
64.
13459
65.
11742
66.
13460
$_________/ea. $_____________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53706-1490
Page 4:
CONTRACT NO.: 10-5544
PAGE 19 OF 28
BIDDING MANUFACTURER: ________________________________
MANUFACTURER SPECIFIED:
IDENTIFY STOCK OR
ORDER NUMBER FOR
MANUFACTURER BID
(1)
(FOR BID
PURPOSES
ONLY) BID
QUANTITY
MANUFACTURER:
ITEM
UW-PP
NO. STOCK NO.
B-Line Systems, Inc., strut, pipe hanger and
fastener systems
B-LINE SYSTEMS, INC.,
NUMBER OR EQUAL
(2)
NET UNIT
BID PRICE
LINE ITEM TOTAL
MULTIPLY BID
QUANTITY-COLUMN (1)
X NET UNIT BID PRICECOLUMN (2)
ITEM DESCRIPTION
67.
13462
68.
69.
$_________/ea. $_____________
Clevis Hanger, Standard, Plain, 4"
B3100 4 PLN
_______________
35 each
11743
Clevis Hanger, Standard, Plain, 5"
B3100 5 PLN
_______________
190 each
$_________/ea. $_____________
13600
Clevis Hanger, Standard, Plain, 6"
B3100 6 PLN
_______________
100 each
$_________/ea. $_____________
Clevis Hanger, Copper Tubing, ½"
B3104CT ½
_______________
100 each
$_________/ea. $_____________
Clevis Hanger, Copper Tubing, 3/4"
B3104CT 3/4
_______________
260 each
$_________/ea. $_____________
Clevis Hanger, Copper Tubing, 1"
B3104CT 1
_______________
330 each
$_________/ea. $_____________
Clevis Hanger, Copper Tubing, 1¼"
B3104CT 1¼
_______________
75 each
$_________/ea. $_____________
Clevis Hanger, Copper Tubing, 1½"
B3104CT 1½
_______________
70 each
$_________/ea. $_____________
13467
11734
Clevis Hanger, Copper Tubing, 2"
B3104CT 2
_______________
7 each
$_________/ea. $_____________
Ring & Bolt, Galvanized, ½"
B3175 ½
_______________
7 each
$_________/ea. $_____________
11735
Ring & Bolt, Galvanized, 3/4"
B3175 3/4
_______________
7 each
$_________/ea. $_____________
11736
Ring & Bolt, Galvanized, 1"
B3175 1
_______________
7 each
$_________/ea. $_____________
11737
Ring & Bolt, Galvanized, 1¼"
B3175 1¼
_______________
7 each
$_________/ea. $_____________
11738
Ring & Bolt, Galvanized, 1½"
B3175 1½
_______________
7 each
$_________/ea. $_____________
11739
Ring & Bolt, Galvanized, 2"
B3175 2
_______________
7 each
$_________/ea. $_____________
E-4041 Nut, Tite Grip Lock, N200 Series, Electro Plated, ¼"
N224 PLTD
_______________ 1,500 each $_________/ea. $_____________
83.
E-4038 Nut, Tite Grip Lock, N200 Series, Electro Plated, ½"
N225 PLTD
_______________
84.
E-4043 Nut, Tite Grip Lock, N200 Series, Electro Plated, 3/8"
N228 PLTD
_______________ 1,500 each $_________/ea. $_____________
70.
71.
72.
73.
74.
13464
13468
13463
13466
13465
75.
76.
77.
78.
79.
80.
81.
82.
150 each
$_________/ea. $_____________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53706-1490
Page 5:
CONTRACT NO.: 10-5544
PAGE 20 OF 28
BIDDING MANUFACTURER: ________________________________
MANUFACTURER SPECIFIED:
MANUFACTURER:
ITEM
UW-PP
NO. STOCK NO.
B-Line Systems, Inc., strut, pipe hanger and
fastener systems
B-LINE SYSTEMS, INC.,
NUMBER OR EQUAL
IDENTIFY STOCK OR
ORDER NUMBER FOR
MANUFACTURER BID
(1)
(FOR BID
PURPOSES
ONLY) BID
QUANTITY
(2)
NET UNIT
BID PRICE
LINE ITEM TOTAL
MULTIPLY BID
QUANTITY-COLUMN (1)
X NET UNIT BID PRICECOLUMN (2)
ITEM DESCRIPTION
85.
E-4040 Nut, Tite Grip Lock, N500 Series, Electro Plated, ¼"
N524 PLTD
_______________ 1,900 each $_________/ea. $_____________
86.
E-4039 Nut, Tite Grip Lock, N500 Series, Electro Plated, ½"
N525 PLTD
_______________
5 each
$_________/ea. $_____________
87.
E-4042 Nut, Tite Grip Lock, N500 Series, Electro Plated, 3/8"
N528 PLTD
_______________
700 each
$_________/ea. $_____________
NET LOT TOTAL (Add Line Item Totals 1. through 87.)
$_______________
Non-specified, related items from manufacturer's catalog or product lists are available at the following discounts from the following price lists:
____ % discount from the B-Line Pipe Hangers & Supports Price List Price Sheet PH01PS dated January 16, 2009 Or newest version out at the time of this
solisitation State date of price sheet ____________________.
If more than one price column exists on the price list, Bidder must identify which column will be used as the “list price” to which the discount would be applied.
Column to be used: ______________________________.
____ % discount from the B-Line Strut Systems Price List Price List BF06PS dated January 16, 2009. Or newest version out at the time of this solisitation State
date of price sheet ____________________. If more than one price column exists on the price list, Bidder must identify which column will be used as the “list price”
to which the discount would be applied.
Column to be used: ______________________________.
____ % discount from the B-Line Anchor Systems Price List ANPS04 dated August 1, 2008. Or newest version out at the time of this solisitation State date of
price sheet ____________________. If more than one price column exists on the price list, Bidder must identify which column will be used as the “list price” to which
the discount would be applied.
Column to be used: ______________________________.
____ % discount from the B-Line Spring Steel Fasteners Price List BLFPL06 dated March 1, 2009. Or newest version out at the time of this solisitation State
date of price sheet ____________________.
If more than one price column exists on the price list, Bidder must identify which column will be used as the “list price” to which the discount would be applied.
Column to be used: ______________________________.
(Attach additional pages as needed to identify all price list sections to which the discounts apply.)
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53706-1490
CONTRACT NO.: 10-5544
PAGE 21 OF 28
If bidding other than B-Line, identify ____ % discount, the Price list title ________________________ and effective date ________________________. If more than
one price list exists, Bidder must identify each price list or section, and the % discount that is offered for each price list or section. (Attach additional pages as needed
to identify all lists that apply.) If more than one price column exists on the price list, Bidder must identify which column will be used as the “list price” to which the
discount would be applied. Column to be used: ________________________.
NOTE ANY EXCEPTIONS TO THE ABOVE SPECIFICATION IN THE SPACE BELOW. ATTACH ADDITIONAL INFORMATION IF NECESSARY
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 22 OF 28
ATTACHMENT C - CLIENT REFERENCE LIST
Bidder Name:____________________________________________________________________________________
The Bidder must provide a minimum of three (3) business references.
1.
Reference Name: _____________________________________________ Contact: _____________________________
Address: ____________________________________________________ Phone: # ( ) __________________________
Fax/Internet address:_______________________________________________________________________________
Description and date(s) of commodities and services provided: _____________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
2.
Reference Name: _____________________________________________ Contact: _____________________________
Address: ____________________________________________________ Phone: # ( ) __________________________
Fax/Internet address:_______________________________________________________________________________
Description and date(s) of commodities and services provided: _____________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
3.
Reference Name: _____________________________________________ Contact: _____________________________
Address: ____________________________________________________ Phone: # ( ) __________________________
Fax/Internet address:_______________________________________________________________________________
Description and date(s) of commodities and services provided: _____________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
References may be contacted to confirm the Bidder’s abilities and qualifications as stated in the Bidder’s
response. The University may perform due diligence by contacting any applicable business reference,
including references from within the UW System. The University reserves the right to disqualify any Bidder
whose references don’t support their stated claim of qualifications in their response.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 23OF 28
ATTACHMENT D: BIDDER INFORMATION SHEET
VENDOR NOTE: THIS SECTION MUST BE COMPLETED AND THIS FORM RETURNED WITH YOUR BID
RESPONSE
1. In accordance with Wisconsin Statutes 16.75(3m), 16.752 and 560.035(1)(c), (see website:
http://www.doa.state.wi.us/deo/mbe/report2.asp) please indicate if you are a Wisconsin Certified minority business,
sheltered workshop center or woman owned business:
____ Minority (MBE) ____Sheltered Workshop ____ Woman Owned Business (WBE) ___ Not applicable
(If no answer is indicated above, we will assume that you are none of the above when making the award.)
2. Pursuant to Public Law 95-507, indicate which of the following classifications apply to your organization. All
vendors are considered Large Business unless otherwise indicated (see website: www.sba.gov/). (Check √ all
that apply.)
____________ LARGE BUSINESS (LG)
____________ SMALL BUSINESS (SB)
____________ VETERAN OWNED SMALL BUSINESS (VOSB)
____________ SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB)
____________ HISTORICALLY UNDER UTILIZED BUSINESS ZONE (HUBZONE)
____________ SMALL DISADVANTAGED BUSINESS (SDB)
____________ WOMAN-OWNED SMALL BUSINESS (WOSB)
3. AMERICAN MADE: Wisconsin Statutes S. 16.754, directs the state to purchase materials which are
manufactured to the greatest extent in the United States when all other factors are substantially equal.
“Substantially equal” means when bids are tied or proposal scores are equal. Indicate whether the material
covered in your bid/proposal were manufactured in whole or in substantial part within the United States, or the
majority of the component parts thereof were manufactured in whole or in substantial part in the United States.
____________ YES
____________ NO
____________ UNKNOWN
4. MINORITY BUSINESS PARTICIPATION: As a mandatory component of this proposal (or bid), you must complete
the “Supplier Diversity, Minority Business Enterprise (MBE) Program Commitment” form that is a part of this
document.
I have reviewed, completed and enclosed the “Diversity, Minority Business Enterprise (MBE) Program
Commitment” form.
____________ YES
____________ NO
5. RECYCLED PRODUCTS/PACKAGING/DISPOSAL TECHNIQUES: The University is committed to promote
environmentally sound procurement, usage and disposal methods which are in compliance with State of Wisconsin
County, and Municipal regulations. Currently the University has a recycling program for starch and Styrofoam
packing peanuts. The University’s preference is to receive starch peanuts whenever possible. The Contractor
shall not use INSTAPAK (or similar) or mix starch and Styrofoam peanuts under any circumstances. Each
product shall be separately pre-packed in accordance with commercially accepted methods. Small products may
be packaged in protective envelopes (Mail-Lite or Bubble-Jet packs).
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 24 OF 28
ATTACHMENT E
SUPPLIER DIVERSITY, MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM COMMITMENT
CONTRACT NUMBER:
DATE
10-5544
As an agency of the State of Wisconsin, the University of Wisconsin-Madison shares the state goal of spending 5% of
total purchases with certified minority businesses. State policy provides that Minority owned Business Enterprises
(MBE) certified by the Wisconsin Department of Commerce; Bureau of Minority Development should have the
maximum opportunity to participate in the performance of its contracts. To support the University’s pursuit of the 5%
goal we expect all contracted vendors to proactively subcontract with MBE companies wherever possible.
Your complete response to the questions below will confirm the following; a) an indication that you understand
the University’s goal, b) a listing of vendors with which you intend to subcontract, c) a description of the MBE
expenditures you will be able to report to us, and d) a statement expressing your commitment to complete the
annual report that will reflect your subcontracting efforts for the year.
A listing of certified minority businesses, as well as the services and commodities they provide, is available on the web
at: http://www.doa.state.wi.us/mbe or you can contact Keith E. Broadnax, Wisconsin Department of Administration,
Minority Business Enterprise Program at 608-267-3293 [email protected]
Information regarding certification of minority businesses is available at: http://www.doa.state.wi.us/deo/mbe/report2.asp
or you can direct further questions to Seyoum Mengesha at 414-220-5362 or [email protected]
Authority for this program is found in Wisconsin Statutes 15.107(2), 16.75(4), and 16.755 and 560.036(2), and details
about the program can be found at: http://www.legis.state.wi.us/acts89-93/83Act390.pdf
Please complete and sign the following information:
1. Our company is a Wisconsin certified MBE.
_____ YES
_____NO
2. We are aware of, and support the University’s goal to spend 5% of their total
purchasing dollars with certified MBE firms.
_____ YES
_____NO
3. If this is an on-going contract, we are aware that our company will receive an annual
request from the University to report all expenditure activity with sub-contracted
MBE vendors in support of this contract.
_____ YES
_____NO
4. Our company intends to subcontract the indicated dollar volume with the MBE firms listed below:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
______________________________
Signature
________________________
Date
______________________________
Printed name
________________________
Title
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 10-5544
PAGE 25 OF 28
ATTACHMENT F: STANDARD TERMS AND CONDITIONS
1.0
SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and
model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or
performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock
number, and such other information necessary to establish equivalency. The UW-Madison shall be the sole judge of
equivalency. Bidders/proposers are cautioned to avoid bidding alternates which may result in rejection of their
bid/proposal.
2.0
DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications
shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. Each deviation
and exception must be identified by the section, page and paragraph to which it applies. In the absence of such
statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications
and the bidder/proposer shall be held liable.
3.0
QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used,
demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval
by the University.
4.0
QUANTITIES: The quantities shown on this request are based on estimated needs. The University reserves the
right to increase or decrease quantities to meet actual needs.
5.0
PRICING AND DISCOUNT: The University qualifies for governmental discounts and its educational institutions also
qualify for educational discounts. Unit prices shall reflect these discounts.
5.1
Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as
stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish
the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.
5.2
Prices established in continuing agreements and term contracts may be lowered due to general market
conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of award. Any
increase proposed shall be submitted to the University thirty (30) calendar days before the proposed effective
date of the price increase, and shall be limited to fully documented cost increases to the Contractor which are
demonstrated to be industry-wide. The conditions under which price increases may be granted shall be
expressed in bid/proposal documents and contracts or agreements.
5.3
In determination of award, discounts for early payment will only be considered when all other conditions are
equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed
favorable. All payment terms must allow the option of net thirty (30).
6.0
UNFAIR SALES ACT: Prices quoted to the University are not governed by the Wisconsin Unfair Sales Act.
7.0
ACCEPTANCE-REJECTION: The University reserves the right to accept or reject any or all bids/proposals, to waive
any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best
interest of the State of Wisconsin.
8.0
ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the Contractor by
University. No other purchase orders are authorized.
9.0
PAYMENT TERMS AND INVOICING: The University normally will pay properly submitted vendor invoices within
thirty (30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted
as specified.
9.1
Invoices presented for payment must be submitted in accordance with instructions contained on the purchase
order including reference to purchase order number and submittal to the correct address for processing.
Invoice payment processing address is shown on the upper left corner of the purchase order. Send invoices to
the Accounts Payable address on the purchase order. Do not send invoices to the ship to address.
9.2
Payment shall be considered timely if the payment is mailed, delivered, or transferred within thirty (30) days
after receipt of a properly completed invoice, unless the vendor is notified in writing by the agency of a dispute
before payment is due.
9.3
Bidders/proposers shall include discounts for early payment (See 5.3) as a percent reduction of invoice.
Invoice discounts shall be determined, where applicable, from the date of acceptance of goods and/or the
receipt of invoice, whichever is later. Discounts for early payment terms stated on the bid/proposal must be
shown plainly on the invoice; discounts for early payment not shown on the invoice will be taken.
UNIVERSITY OF WISCONSIN
CONTRACT NO.: 10-5544
MADISON, WISCONSIN 53715-1218
PAGE 26 OF 28
9.4
Invoices submitted not in accordance with these instructions will be removed from the payment process and
returned within ten (10) days.
9.5
Payment terms and invoicing for procurement card will be made in accordance with the procurement card
contact.
10.0 TAXES: The University, an agency of the State of Wisconsin, is exempt from payment of all federal tax and
Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below. The
Department of Revenue of the State of Wisconsin does not issue a tax exempt number; however, University is
exempt from State of Wisconsin sales or use tax under s.77.54(9a)(a). Registration No. 39-73-1021-K, was issued
by the Internal Revenue Service to authorize tax-free transactions under Chapter 32 of the Internal Revenue Code.
10.1 The University, an agency of the State of Wisconsin, is required to pay the Wisconsin excise or occupation tax
on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel.
However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The University may be
subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors
performing construction activities are required to pay state use tax on the cost of materials.
11.0 GUARANTEED DELIVERY: Failure of the Contractor to adhere to delivery schedules as specified or to promptly
replace rejected materials shall render the Contractor liable for all costs in excess of the contract price when
alternate procurement is necessary. Excess costs shall include the administrative costs.
12.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a
result of this request except where special requirements are stated elsewhere in the request; in such cases, the
special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments
shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or
acknowledgment shall be effective or binding unless expressly agreed to in writing by the University.
13.0 APPLICABLE LAW: This Agreement shall be construed under the laws of the State of Wisconsin. Jurisdiction and
venue for any disputes under this Agreement shall be in Dane County, Wisconsin. The contractor shall at all times
comply with and observe all federal and state laws, local laws, ordinances and regulations which are in effect during
the period of this contract and which in any manner affect the work or its conduct .
14.0 ANTITRUST ASSIGNMENT: The Contractor and the University recognize that in actual economic practice,
overcharges resulting from antitrust violations are in fact usually borne by the purchaser. Therefore, the Contractor
hereby assigns to the University any and all claims for such overcharges as to goods, materials or services
purchased in connection with this contract.
15.0 ASSIGNMENT: No right or duty in whole or in part of the Contractor under this contract may be assigned or
delegated without the prior written consent of the University.
16.0 DISPUTES: Disputes should be addressed to the University Purchasing Office, Director of Purchasing Services, 21
N Park St, Suite 6101, Madison, WI 53715 1218.
17.0 NONDISCRIMINATION/ AFFIRMATIVE ACTION:
17.1 In connection with the performance of work under this contract, the Contractor agrees not to discriminate
against any employe or applicant for employment because of age, race, religion, color, handicap, sex, physical
condition, developmental disability as defined in s.51.01(5), Wisconsin Statutes, sexual orientation as defined
in s.111.32(13m) Wis. Stats., or national origin. This provision shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with
respect to sexual orientation, the Contractor further agrees to take affirmative action to ensure equal
employment opportunities.
17.2 Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a written
affirmative action plan by the Contractor. An exemption occurs from this requirement if the Contractor has a
workforce of less than twenty-five (25) employes. Within fifteen (15) working days after the contract is
awarded, the Contractor must submit the plan to the contracting state agency for approval. Instructions on
preparing the plan and technical assistance regarding this clause are available from the contracting state
agency.
17.3 The Contractor agrees to post in conspicuous places, available for employes and applicants for employment, a
notice to be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin
nondiscrimination law.
UNIVERSITY OF WISCONSIN
CONTRACT NO.: 10-5544
MADISON, WISCONSIN 53715-1218
PAGE 27 OF 28
17.4 Failure to comply with the conditions of this clause may result in the Contractor's becoming declared an
"ineligible" Contractor, termination of the contract, or withholding of payment.
17.5 To the extent required by law, 41 CFR 60-1.4(a) and (b) are incorporated by reference in these Standard Terms
and Conditions. Additionally, the Contractor certifies compliance with 41 CFR 60-1.8 and does not and will not
maintain any facilities provided for employees in a segregated manner. The Contractor further agrees to obtain
identical certifications from any subcontractors prior to the award of a subcontract exceeding $25,000 which is
not exempt and will retain such certification for audit purposes.
18.0 PATENT INFRINGEMENT: The Contractor selling to the University the articles described herein guarantees the
articles were manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or
use of the articles described herein will not infringe any United States patent. The Contractor covenants that it will at
its own expense defend every suit which shall be brought against the University (provided that such Contractor is
promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by
reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in
any such suit.
19.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the University must comply fully with
all safety requirements as set forth by the Wisconsin Administrative Code, Rules of the Industrial Commission on
Safety, and all applicable OSHA Standards.
20.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous
chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item
with the shipped container(s) and one (1) copy to UW Safety Department, 30 East Campus Mall, Madison WI 537152609.
21.0 WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this
request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The
equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the Contractor.
22.0 INSURANCE RESPONSIBILITY: The Contractor performing services to the University shall:
22.1 Maintain worker's compensation insurance as required by Wisconsin Statutes for all employees engaged in the
work.
22.2 Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might
occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000)
liability for bodily injury and property damage including products liability and completed operations. Provide
motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract.
Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for
automobile liability and property damage.
22.3 The state reserves the right to require higher or lower limits where warranted.
22.4 Upon request by the University, the Contractor is required to provide a Certificate of Insurance, from an
insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A-,
and signed by an authorized agent. A minimum 60 day cancellation notice is desired.
23.0 CANCELLATION: The University reserves the right to cancel any contract in whole or in part without penalty due to
nonappropriation of funds or for failure of the Contractor to comply with terms, conditions, and specifications of this
contract.
24.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments
offset by the State of Wisconsin.
25.0 OMNIBUS RECONCILIATION ACT: (Public Law 96-499) To the extent required by law, if this contract is for
acquisition of services with a cost or value of $25,000 or more within any 12-month period, including contracts for
both goods and services in which the services component is worth $25,000 or more within any 12-month period, the
Contractor shall in accordance with 42 C.F.R., Part 420, Section 1861 of the Omnibus Reconciliation Act of 1980
(P.L. 96499) and permit the comptroller general of the United States, the United States Department of Health and
Human Services, and their duly authorized representatives, access to the Contractor's books, documents and
records until the expiration date of four (4) years after the approval of procurement activities.
26.0 PUBLIC RECORDS ACCESS: It is the intention of University to maintain an open and public process in the
solicitation, submission, review, and approval of procurement activities. Bid/proposal openings are public unless
otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to
award or the award of the contract.
UNIVERSITY OF WISCONSIN
CONTRACT NO.: 10-5544
MADISON, WISCONSIN 53715-1218
PAGE 28 OF 28
27.0 PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request must be clearly
stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in
accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public records law.
Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to
defend the determination in the event of an appeal or litigation.
27.1 Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of
the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and
innovations become the property of the State of Wisconsin.
27.2 Any material submitted by the vendor in response to this request that the vendor considers confidential and
proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material
which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of
Confidential and Proprietary Information form (DOA-3027). Bidders/proposers may request the form if it is not
part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential.
28.0 DISCLOSURE: If a state public official (s. 19.42, Wisconsin Statutes), a member of a state public official's
immediate family, or any organization in which a state public official or a member of the official's immediate family
owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of
more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state
unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the contract. Disclosure
must be made to the State of Wisconsin Ethics Board, 44 E. Mifflin Street, Suite 601, Madison, Wisconsin 53703
(Telephone 608-266-8123). State classified and former employes and certain University faculty/staff are subject to
separate disclosure requirements, s. 16.417, Wis. Stats.
29.0 ANTI-KICKBACK ACT of 1986: (41 USC 51 et. seq): To the extent required by law, the officer or employe
responsible for submitting this bid shall certify, in accordance with 48 CFR 52.203-7, to the best of their knowledge,
that they have no information concerning the violation of the Anti- Kickback Act in connection with the submitted
bid/proposal. Signing the bid/proposal with a false statement shall void the submitted bid/proposal and any resulting
contract(s).
30.0 RECYCLED MATERIALS: The University is required to purchase products incorporating recycled materials
whenever technically or economically feasible. Bidders/proposers are encouraged to bid/propose products with
recycled content which meet specifications.
31.0 HOLD HARMLESS: The Contractor will indemnify and save harmless the State of Wisconsin and all of its officers,
agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or
damages received by any persons or property resulting from the operations of the Contractor, or of any of its
Contractors, in prosecuting work under this agreement.
32.0 PROMOTIONAL ADVERTISING/NEWS RELEASES: Reference to or use of the State of Wisconsin, any of its
departments, agencies (University) or other subunits, or any state official or employee for commercial promotion is
prohibited. News releases pertaining to this procurement shall not be made without prior approval of the University.
Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of
the contracting agency.
33.0 WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wisconsin Statutes, and must ensure
that when engaged in the production of materials, supplies or equipment or the performance of contractual services,
not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped
individuals.
34.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which
becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats.,
relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of
Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt
from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a
certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P.O. Box
7846, Madison, WI 53707-7846; telephone (608) 261-7577.
35.0 FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this Agreement in
accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are
not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual
capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather,
but in every case the failure to perform such must be beyond the reasonable control and without the fault or
negligence of the party.
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