14-0067 Request for Bid Package

14-0067 Request for Bid Package
University of Wisconsin - Madison
REQUEST FOR BID
AGENT: Vint Quamme
Questions regarding this bid – see Section 3.1
THIS IS NOT AN ORDER
Bid prices and terms shall be firm for sixty (60) days from
the date of bid opening, unless otherwise specified in this
Request for Bid by the UW-Madison Purchasing Services.
OFFICIAL SEALED
BID NUMBER:
For Submittal of Bid Instructions – see Section 1
14-0067
ISSUE DATE:
5/7/14
DUE DATE:
5/22/14
Unless otherwise noted, public openings will be on the
date and time specified. Award(s), if any, will be made as
soon thereafter as possible.
2:00 PM CDT
The bid abstract will be on file and is open to public
inspection only after award determination has been made.
If NO BID (check here)
and return.
Fans and Barn Curtains for the US Dairy Forage Research Center Field Facility at
Prairie du Sac, Wisconsin
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison
Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or
indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has
been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any
other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or
competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand
that any false, misleading or missing information may disqualify the bid.
By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a
Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder
certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his
or her official capacity and scope of employment.
The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.
COMPANY NAME:
COMPANY STREET ADDRESS:
COMPANY CITY, STATE & ZIP:
SIGNATURE:
DATE :
TYPE OR PRINT NAME:
TITLE:
TELEPHONE NUMBER: (
)
FAX NUMBER:
EMAIL ADDRESS:
FEIN NUMBER:
DUNS #:
(
)
UNIVERSITY OF WISCONSIN
BID NO.: 14-0067
TABLE OF CONTENTS
SECTION #1: SUBMITTAL INSTRUCTIONS
PAGE
1-2
SECTION #2: GENERAL INFORMATION
2.1 Purpose
2.2 Definitions
2.3 VendorNet Registration
2.4 Campus Delivery Requirements
2.5 Promotional Materials/Endorsements
2.6 Supplier Diversity
3-4
SECTION #3: RFB PROCESS INSTRUCTIONS
3.1 Clarifications and/or Revisions through Designated Contact
3.2 Site Visit
3.3 Method of Bid
3.4 Method of Award
5
SECTION #4: BIDDER QUALIFICATIONS
4.1 Bidder Contact Information
4.2 Bidder Experience
4.3 Authorization
4.4 Client List/References
6
SECTION #5: PERFORMANCE AND CONTRACT REQUIREMENTS
5.1 F.O.B. Destination and Installed
5.2 On Site Service
5.3 Timeliness of Delivery
5.4 Training
5.5 Insurance
5.6 Subcontracting
7
SECTION #6: SPECIFICATIONS
6.1 Warranty
6.2 Employee Identification
6.3 Environmentally Friendly (“Green”) Product
8
ATTACHMENT A BIDDER RESPONSE SHEET
ATTACHMENT B SPECIFICATIONS
ATTACHMENT C ITEMIZED BID LIST
ATTACHMENT D VENDOR INFORMATION SHEET
ATTACHMENT E CLIENT REFERENCE LIST
ATTACHMENT F STANDARD TERMS AND CONDITIONS
ATTACHMENT G CERTIFICATION OF SITE VISIT FORM
9
10
11
12-13
14
15-19
20
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 1 OF 20
INTRODUCTION
SECTION #1: SUBMITTAL INSTRUCTIONS
BIDS MUST BE DELIVERED TO:
Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218.
NUMBER OF COPIES TO BE SUBMITTED:
Two (2) hard copies of the completed bids, including the signed original, may be mailed, delivered by Bidder, or by a thirdparty/courier service in a sealed envelope or package with the RFB number on the outside. Bids must be received
and date/time stamped prior to 2:00 p.m. CDT on the stated bid due date. Bids not so date/time stamped shall be
considered late. Late bids shall be rejected.
RETAIN A COPY OF YOUR BID RESPONSE FOR YOUR FILES
If hand delivering to Purchasing Services, please come to the 6th Floor Reception Desk in
Suite 6101 and call 608-262-1526 for assistance.
Bid may be dropped off at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218, between the
hours of 7:00 AM and 4:00 PM prior to the due date and time.
If faxing or e-mailing, the University will accept completed bids faxed to (608) 262-4467 or e-mailed to
[email protected], provided they are date/time stamped prior to 2:00 p.m. CDT on the stated bid due date
Submitting a bid to any other e-mail address than [email protected] does not constitute receipt of a valid bid by
Purchasing Services. Proof of transmission doesn't constitute proof of receipt. E-mail submissions must be a scanned
copy of the document with ACTUAL signatures and initials (not typed or electronic signatures), or those pages that
require signatures and/or initials must be signed and returned via fax (608-262-4467) and should be received prior to 2:00
p.m. CDT on the stated due date.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 2 OF 20
VENDOR NOTE: FOR THE PURPOSES OF THE RETURN ADDRESS LABEL, IF THE ADDRESS IS THE SAME AS
YOU LISTED ON THE REQUEST FOR BID FORM – YOU DO NOT NEED TO FILL OUT THE RETURN ADDRESS
LABEL.
RETURN ADDRESS LABEL:
Below is a label that can be taped to the outside of your sealed bid response. If returning your bid response by
mail or in person, please fill out the information and tape to the outside of your bid package.
OFFICIAL SEALED BID
NUMBER: 14-0067
DUE DATE: 5/22/14
TIME: 2:00 PM CDT
SHIP FROM:
VENDOR NAME HERE: ______________________________________
ADDRESS: ________________________________________________
________________________________________________
________________________________________________
SHIP TO:
UNIVERSITY OF WISCONSIN-MADISON
PURCHASING SERVICES
21 N PARK ST, SUITE 6101
MADISON, WI 53715-1218
1.1
BID RESPONSE REQUIREMENTS:
In order for your bid to be considered, the following forms/information must be completed and submitted as
part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify
your bid.
1.
2.
3.
4.
5.
6.
Request for Bid Form (signed)
Bidder Response Sheet (including attachments as requested on Bidder Response Sheet) (Attachment A)
Specifications, descriptive brochure and detail for the item(s) bid (Section 6) (Attachment B)
Itemized Bid List (Attachment C)
Vendor Information Sheet (Attachment D)
Client Reference List (Attachment E)
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 3 OF 20
SECTION #2: GENERAL INFORMATION
Conditions of bid which include the word “must” or “shall” describe a mandatory requirement. All specifications are defined
as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification,
condition of bid or provide a specific item/service on the Itemized Bid List, Purchasing reserves the right to delete that
specification, condition of bid or item without having to complete the bid process again. FAILURE TO MEET A
MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. This contract bid document and the awarded
bidder’s (Contractor’s) response information shall become the Contract.
2.1
Purpose:
The University of Wisconsin-Madison, hereinafter referred to as the "University", through its Purchasing Services
Department, hereinafter referred to as "Purchasing," requests bids for the purchase of Fans and Barn Curtains for
the US Dairy Forage Research Center Field Facility.
Scope:
See Specifications and/or Itemized Bid List for the minimum acceptable specifications for items/services desired.
The estimated item quantities identified on the Itemized Bid List are for bid purposes only. The University does not
guarantee to purchase any specific quantity or dollar amount.
UW Madison Agricultural Research Staff has reviewed a number of different manufacturers and suppliers of
Agricultural Barn Fans and Curtains. Based on this review, it has been determined that only bids for J&D
Manufacturing Products will be accepted.
2.2
Definitions:
The following definitions are used throughout this document:
Agent means UW Madison Purchasing Agent responsible for this Request for Bid. Full contact information can
be found in Section 3.1.
Bidder means a firm submitting a bid in response to this Request for Bid
Contractor means successful Bidder awarded the bid.
Department means US Dairy Forage Research Center Field Facility.
MBE means Minority Business Enterprise.
DVB means Disabled Veteran-Owned Business.
RFB means Request for Bid.
State means State of Wisconsin.
University and UW both mean University of Wisconsin-Madison.
2.3
VendorNet Registration
Registration on the State of Wisconsin’s VendorNet System (http://vendornet.state.wi.us) is available free of
charge to all businesses and organizations that want to sell to the state. Registration allows a vendor to:
2.3.1 Register for a bidders list for commodities/services that the vendor wants to sell to the state.
2.3.2 Receive an automatic e-mail notification each time a state agency, including the University of Wisconsin
System campuses, posts a Request for Bid (RFB) or a Request for Proposal (RFP) with an estimated
value over $50,000 in their designated commodity/service area(s).
2.3.3 Receive an e-mail notification of addendums/amendments relative to the RFB or RFP.
2.4
Campus Delivery Requirements:
2.4.1 Delivery of orders shall be made to University departments five days per week, Monday through Friday,
during normal University business hours.
2.5
Promotional Materials/Endorsements:
Contractor agrees that they will not use any promotional or marketing material which states expressly or implies
that the University endorses either the Contractor or any party related to the Contractor or this Contract.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
2.6
BID NO.: 14-0067
PAGE 4 OF 20
Supplier Diversity
2.6.1
Minority Business Enterprise Program (MBE)
The State of Wisconsin is committed to the promotion of minority business in the state's purchasing
program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. The
University of Wisconsin-Madison is committed to the promotion of minority business in the state's
purchasing program.
The State of Wisconsin policy provides that Wisconsin Certified minority-owned business enterprises
should have the maximum opportunity to participate in the performance of its contracts. The
supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to
minority-owned business enterprises or by using such enterprises to provide goods and services
incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises.
The supplier/contractor shall furnish information at least once per year, in the format specified by the
University, about its purchases (including dollar amounts) from Wisconsin certified MBEs, and additional
efforts made to achieve this goal.
A listing of certified minority businesses, as well as the services and commodities they provide, is
available from the Department of Administration, Office of the Minority Business Program, 608/267-7806.
To view all MBE firms go to https://wisdp.wi.gov/search.aspx select the MBE box and click search.
2.6.2
Disabled Veteran Owned Business (DVB)
The State of Wisconsin policy provides that Disabled Veteran-Owned businesses certified by the
Wisconsin Department of Commerce should have the maximum opportunity to participate in the
performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this
policy by awarding subcontracts to Disabled Veteran-Owned businesses or by using such enterprises to
provide goods and services incidental to this agreement.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 5 OF 20
SECTION #3: RFB PROCESS INSTRUCTIONS
3.1
Clarifications and/or Revisions through Designated Contact:
All communications and/or questions in regard to this request should be in writing and must reference the bid
number. Bidders are encouraged to FAX or e-mail written questions to the Agent. Verbal questions, when
permitted, must be directed to the Agent.
If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this
RFB, they have five (5) business days after the scheduled Bidder Conference to notify, in writing, the Agent at the
address shown below of such error and request modification or clarification of the RFB document. All written
questions will be responded to in writing and provided to all bidders.
ADMINISTRATIVE:
TECHNICAL:
Vint Quamme
UW Purchasing
21 N Park St, Suite 6101
Madison, WI 53715-1218
E-mail: [email protected]
PHONE 608/262-1147 -- FAX 608/262-4467
Ron Skoyen
E-mail: [email protected]
PHONE 608/444-0600
If a Bidder fails to notify the Purchasing Office of an error in the RFB document which is known to the Bidder, or
which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the
Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation
time by reason of the error or its later correction.
In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of
this RFB, supplements or revisions will be posted on http://vendornet.state.wi.us) and publicnotices.wi.gov and
provided to all recipients of this initial RFB.
Any contact with University employees concerning this RFB are prohibited, except as authorized by the RFB
manager during the period from date of release of the RFB until the notice of award is released. Contacting anyone
other than the Designated Contact(s) above may disqualify your RFB.
3.2
Site Visit:
Bidder should visit the job site prior to submitting a bid to assure themselves and the University that they fully
understand all requirements of the project. No additional charges shall be allowed by the Contractor for lack of
information or misunderstanding information if the Bidder does not attend the vendor conference or site visit.
Contact Ron Skoyen at (608) 444-0600 and arrange a visit to the job site.
3.3
Method of Bid:
Bidder must submit a net unit price and extended net total for each item and a total price by lot as designated.
Prices listed should be in US dollars unless otherwise indicated.
3.4
Method of Award:
Award(s) shall be made on the basis of the lowest net lot total(s) which is judged to be in the best interest of the
University. Bids that state the University shall guarantee orders of a specific quantity or dollar amount will be
disqualified.
Supplier Diversity Preferences
State of Wisconsin agencies may make awards to certified Minority Business Enterprise (MBE), or Disabled
Veteran-Owned Business (DVB) firms submitting the lowest qualified bid when that qualified bid is not more than
5% higher than the apparent low bid or the proposal is no more than 5% lower than the apparent high point score.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 6 OF 20
SECTION #4: BIDDER QUALIFICATIONS
To be eligible for a Contract award, you must be qualified and able to provide the following as required or your bid will be
disqualified (respond on "Bidder Response Sheet".)
4.1
Bidder Information:
Bidder must complete the attached Vendor Information Form (Attachment D) to identify designated contact people,
to provide information regarding the size of the bidder’s company, and other information as requested. All sections
of this form must be completed.
4.2
Bidder Experience:
Bidder company or its principals must be in the business of providing Agricultural Fan and Barn Curtain item/service
and must have done so for the past three years.
4.3
Authorization:
Bidder must be an original manufacturer, authorized distributor, or dealer authorized by manufacturer ith service
and repair capabilities for the item. On Bidder Response Sheet identify account number with manufacturer, as
applicable.
4.4
Client List/References:
Bidder must supply with their bid a client list of three (3) firms to which similar items/services have been provided
during the past three (3) years to a comparable sized institution or company (see Attachment E). If contacted,
information received from those clients will be used to determine whether bidder can reasonably meet contract
requirements and specifications. Client references may be used in the award consideration.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 7 OF 20
SECTION #5: PERFORMANCE AND CONTRACT REQUIREMENTS
5.1
F.O.B.: All deliveries shall be FOB Destination and Installed. Delivery and installation charges and risk of
loss shall be borne by the Contractor.
Items are to be installed at the Dairy Forage Center, Prairie du Sac, WI. F.O.B. DESTINATION INSTALLED. Bid
prices must include all packing, freight, insurance, set-up, instruction and operation manual charges, excluding any
import/export costs. Items must be set in place connected to utilities as applicable, installed in the area designated
by University personnel, demonstrated to be in operating condition, and approved by University personnel. All
debris must be removed from the University premises and properly disposed of by the Contractor. Upon
installation, all operating instructions and operating and maintenance manuals must be furnished to University
personnel as identified.
Indicate on the Bidder Response Sheet the Country of Origin and Shipping Point.
Failure to bid FOB DESTINATION INSTALLED, delivery and installation charges and risk of loss borne by the
Contractor in price may disqualify your bid.
5.2
On Site Service:
In carrying out the scope of this Contract, the Contractor shall be required to perform services on University
property. Bidders cost must include all transportation charges.
5.3
Timeliness of Delivery:
Delivery is desired as soon as possible after receipt of an order. State on the Bidder Response Sheet when
delivery can be made. Timeliness of delivery may be used in evaluation for bid award.
5.4
Training:
If requested, Contractor must provide personnel with instructions on set-up, “best-use”, maintenance and operation
of the items at no charge to the customer. Training requirements will be negotiated with the Contractor if not
specified in the bid specifications.
5.5
Insurance:
The Contractor shall maintain insurance levels as required in Standard Terms and Conditions, Section 22.0. A
certificate of insurance must be provided upon request.
The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers,
employees” and agents as an ‘additional insured’ under the commercial general, automobile and Contractor’s
liability policies. The certificate holder shall be listed as the University of Wisconsin-System Administration or
System campus for their respective purchases.
5.6
Subcontracting:
5.6.1
Any Contract resulting from this bid shall not be, in whole or in part, subcontracted, assigned, or
otherwise transferred to any Subcontractor without prior written approval by Purchasing. Upon request
Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and
signed W-9 form.
5.6.2
The Contractor shall be directly responsible for any subcontractor's performance and work quality when
used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor
Liquidated Damages in excess of the contract amount for Subcontractor’s failure to perform or inability to
complete required project milestones.
5.6.3
Subcontractors must abide by all terms and conditions under this Contract.
5.6.4
If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and
project milestones prior to commencing work.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 8 OF 20
SECTION #6 SPECIFICATIONS
SPECIFICATIONS OF ITEMS/SERVICES TO BE PROVIDED: (see Attachment B)
See Specifications and/or Itemized Bid List for the minimum acceptable specifications for items/services desired.
UW Madison Agricultural Research Staff has reviewed a number of different manufacturers and suppliers of Agricultural
Barn Fans and Curtains. Based on this review, it has been determined that only bids for J&D Manufacturing Products will
be accepted.
UW Specifications may not be revised without an official written amendment issued by Purchasing.
6.1
Warranty:
6.1.1
Contractor must honor, at a minimum, the manufacturer's standard warranty on items and/or parts
purchased under this contract. Bidder must indicate warranty term on Bidder Response Sheet and
should enclose standard warranty documents with your bid.
6.2
Employee Identification:
All Contractor’s employees, while working on University property, must wear a clearly displayed photo identification
badge or uniform showing name of employee and/or company represented. Any identification must be provided by
the Contractor at the Contractor’s cost. Badges must be available but will not be required to be worn when
protective clothing and respiratory protection is required.
6.3
Environmentally Friendly (“Green”) Product:
Contractors are encouraged to identify products that are made of recycled products, that use environmentally
friendly production methods, or that can be recycled at the end of their service life. The UW will make every effort
to purchase “Green” products wherever feasible or possible based on individual project needs and funding
available.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 9 OF 20
ATTACHMENT A: BIDDER RESPONSE SHEET
NOTE: This form must be returned with your bid response. Numbers for each question below refer to the
corresponding section of this document that explains the requirement. Bidder may attach additional relevant information
to their bid response; identify sections to which information applies.
YES
SUBMITTAL INSTRUCTIONS
Have you included two (2) complete set(s) of your bid?
(only one (1) copy required if faxing or e-mailing)
1.1
Have you completed and returned all forms required?
3.2
Have you made the Site Visit?
4.2
Are you in the business of providing Agricultural Fan and Barn Curtain items/services and
has your company or its principals done so for the past three years?
4.3
Are you an original manufacturer, authorized distributor, or dealer authorized by
manufacturer with service and repair capabilities for the item?
4.4
Have you provided a client list? (see Attachment E)
5.1
Are you bidding all prices F.O.B. Destination and Installed, delivery and installation charges
and risk of loss borne by the Contractor? (Be sure to read Section 5.1 carefully)
5.2
Are you bidding all prices On Site Service? (Be sure to read Section 5.1 carefully)
5.3
State delivery time ____ days After Receipt of Order (ARO).
5.4
Will you provide instructions on set-up, “best-use”, maintenance and operation as required?
5.5
Will you provide insurance certificate(s) indicating coverage and agree to maintain coverage
as required in 5.5 and will you have added the following language to the insurance
certificate?:
“The Board of Regents of the University of Wisconsin System, its officers, employees and
agents” are added as an ‘additional insured’ under the commercial general, automobile and
Contractor’s liability policies on any insurance certificate provided.
5.6
Do you agree to subcontracting terms and conditions?
6.
Are you bidding items as specified on the Itemized Bid List?
If “NO”, include information on alternates as required in Section 6 with your bid response.
6.1
Will you honor manufacturer standard warranty?
If YES, have you enclosed standard warranty documents?
Warranty term: __________________
6.2
Will you agree to have all employees wear appropriate identification?
6.3
Have you identified products that are made of recycled products that use environmentally
friendly production methods, or that can be recycled at the end of their service life?
NO
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 10 OF 20
ATTACHMENT B: SPECIFICATIONS
The US Dairy Forage Research Center is requesting bids for Agricultural Fans and Barn Curtains meeting or exceeding
the specifications and products listed below. Bidders must identify by “yes” or “no” if the product they are bidding is the
product listed.
Purchase of barn cross ventilation fans, controllers and poly curtains, installed at the US Dairy Forage Research Center
Field Facility, S8822 Sunset Drive, Prairie du Sac, WI 53578. The fans will be installed on the north wall of our “F” barn.
The south wall of “F” barn will be motorized curtains and will need to be in two separate lengths to account for the Drovers
lane. Motorized 24 Volt DC Curtain System to include Roll Tubes, Roll Tube Splices, Tack Strips, Roll Tube Adapters for
Motorized Drives, Climbing Brackets for Motorized Drive, Climbing Poles, Rectangle Wind Pipe System with Rubber
Cushion, Rectangular Outside Mount Curtain Brackets, Galvanized Wind Pocket End Drive and Dead End. The facility
has 3-phase power and the power supply for these fans will be supplied from breakers about 400 feet from the center of
“F” barn. In addition to the fans, controllers and curtains, any required hardware and materials to complete this installation
should be included in the bid.
ITEM
1
QTY
28
2
2
3
1
4
4
5
2
6
146
7
146
8
90
9
90
DESCRIPTION
J&D Manufacturing Mega Storm Fiberglass Exhaust Fan, 72” BD
230/460V 3HP 3-Phase, 5 Blade Aluminum Propeller, Aluminum
Shutter, with Cone (J&D Part #VMSA72A5C33)
J&D Manufacturing Storm Fiberglass Exhaust Fan, 55” BD 230/460V 2
HP 3 Phase, 3 Blade Aluminum Propeller, Aluminum Shutter
(J&D Part # VSA55A3C23)
J&D Manufacturing Control, 4 VAR, 12 On-Off Ventilation Stages, 1 HP
Boards (J&D Part #JD412M)
J&D Manufacturing Auto Drive Gear Box, DC, 2.4 RPM, 90 Watt,
Double Shaft (J&D Part #PCSR142)
J&D Manufacturing Control, Manual and Remote for motors
(J&D Part #JDR2-5)
Curtain, Poly Clear, 12 OZ, 48” Poly Double Keder
(J&D Part # CPP1248)
Curtain, Poly Clear, 12 OZ, 73” Poly Double Keder
(J&D Part # CPP1272)
Curtain, Poly Clear, 12 OZ, 48” Poly Double Keder
(J&D Part # CPP1248)
Curtain, Poly Clear, 12 OZ, 72” Poly Double Keder
(J&D Part # CPP1272)
MEET
SPECIFICATIONS
YES
NO
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 11 OF 20
ATTACHMENT C: ITEMIZED BID LIST
The US Dairy Forage Research Center is requesting bids for Agricultural Fans and Barn Curtains meeting or exceeding
the specifications and products listed. Bidders should provide a total price to include installation for all of the items
identified in the Specifications on Attachment B.
Costs which are not specifically identified below will not be compensated under any Contract awarded pursuant to this
RFB.
ITEM
QTY.
DESCRIPTION
1.
Lot
TOTAL INSTALLED PRICE FOR ALL ITEMS LISTED IN
SPECIFICATIONS IN ATTACHMENT B
MAINTENANCE AFTER EXPIRATION OF WARRANTY:
YEAR 2
$_________________
YEAR 3
$_________________
YEAR 4
$_________________
TOTAL
$_____________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 12 OF 20
ATTACHMENT D – VENDOR INFORMATION FORM
VENDOR NOTE: BOTH PAGES OF THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID
RESPONSE.
1.
Company and Contact Information
Company Name:
Company Website
Contact for questions regarding this Bid
Name:
Telephone:
Fax
Email
Fax
Email
Fax
Email
Fax
Email
Fax
Email
Fax
Email
Contract Renewals / Problems
Name:
Telephone:
Sales Representative
Name:
Telephone:
Ordering / Expediting
Name:
Telephone:
Returns
Name:
Telephone:
Invoice Information
Name:
Telephone:
Affirmative Action (see Section 17 in Standard Terms and Conditions)
Name:
Address:
City/State/Zip:
Telephone:
Fax
Email
Supplier Diversity Reporting (see Section 2.6)
Name:
Address:
City/State/Zip:
Telephone:
Fax
Email
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 13 OF 20
VENDOR INFORMATION FORM CONT.
2. In accordance with Wisconsin Statutes 560.035, 560.0335 and 560.036, indicate below if you are a
Wisconsin certified Minority Business Enterprise (MBE), Work Center (WC), Disabled Veteran-Owned
Business (DVB) or Woman-owned Business Enterprise (WBE) (see websites:
https://wisdp.wi.gov/Home.aspx or http://stateuseprogram.wi.gov/section.asp?linkid=1424&locid=65).
____ Minority (MBE)
____ Work Center (WC)
____Disabled Veteran-Owned Business (DVB)
____ Woman Owned Business Enterprise (WBE)
___ Not applicable
(If no answer is indicated above, we will assume that you are none of the above when making the award.)
3. Pursuant to Public Law 95-507, indicate which of the following classifications apply to your organization.
All vendors are considered Large Business unless otherwise indicated (see website: www.sba.gov/).
(Check √ all that apply.)
____________ LARGE BUSINESS (LG)
____________ SMALL BUSINESS (SB)
____________ VETERAN OWNED SMALL BUSINESS (VOSB)
____________ SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB)
____________ HISTORICALLY UNDER UTILIZED BUSINESS ZONE (HUBZONE)
____________ SMALL DISADVANTAGED BUSINESS (SDB)
____________ WOMAN-OWNED SMALL BUSINESS (WOSB)
4. AMERICAN MADE: Wisconsin Statutes S. 16.754, directs the state to purchase materials which are
manufactured to the greatest extent in the United States when all other factors are substantially equal.
“Substantially equal” means when bids are tied or proposal scores are equal. Indicate whether the
material covered in your bid/proposal were manufactured in whole or in substantial part within the United
States, or the majority of the component parts thereof were manufactured in whole or in substantial part in
the United States.
____________ YES
____________ NO
____________ UNKNOWN
5. RECYCLED PRODUCTS/PACKAGING/DISPOSAL TECHNIQUES: The University is committed to
promote environmentally sound procurement, usage and disposal methods which are in compliance with
State of Wisconsin County, and Municipal regulations. Currently the University has a recycling program for
starch and Styrofoam packing peanuts. The University’s preference is to receive starch peanuts whenever
possible. The Contractor shall not use INSTAPAK (or similar), Vermiculite or mix starch and Styrofoam
peanuts under any circumstances. Each product shall be separately pre-packed in accordance with
commercially accepted methods. Small products may be packaged in protective envelopes (Mail-Lite or
Bubble-Jet packs).
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 14 OF 20
ATTACHMENT E - CLIENT REFERENCE LIST
Bidder Name:____________________________________________________________________________________
The Bidder must provide a minimum of three (3) business references.
1.
Reference Name: _____________________________________________ Contact: ___________________________
Address: _____________________________________________________________________________________________
Phone #: (
) ____________________
E-mail
address_______________________________________________________
Fax/Internet address:____________________________________________________________________________________
Description and date(s) of commodities and services provided: __________________________________________________
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
2.
Reference Name: _____________________________________________ Contact: ___________________________
Address: _____________________________________________________________________________________________
Phone #: (
) ____________________
E-mail
address_______________________________________________________
Fax/Internet address:____________________________________________________________________________________
Description and date(s) of commodities and services provided: __________________________________________________
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
3.
Reference Name: _____________________________________________ Contact: ___________________________
Address: _____________________________________________________________________________________________
Phone #: (
) ____________________
E-mail
address_______________________________________________________
Fax/Internet address:____________________________________________________________________________________
Description and date(s) of commodities and services provided: __________________________________________________
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
References may be contacted to confirm the Bidder’s abilities and qualifications as stated in the Bidder’s
response. The University may perform due diligence by contacting any applicable business reference, including
references from within the UW System. The University reserves the right to disqualify any Bidder whose
references don’t support their stated claim of qualifications in their response.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE15 OF 20
ATTACHMENT F: STANDARD TERMS AND CONDITIONS
1.0
SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model
numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level
desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information
necessary to establish equivalency. The UW-Madison shall be the sole judge of equivalency. Bidders/proposers are
cautioned to avoid bidding alternates which may result in rejection of their bid/proposal.
2.0
DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be
described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. Each deviation and exception must
be identified by the section, page and paragraph to which it applies. In the absence of such statement, the bid/proposal shall
be accepted as in strict compliance with all terms, conditions, and specifications and the bidder/proposer shall be held liable.
3.0
QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used, demonstrators,
obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the University.
4.0
QUANTITIES: The quantities shown on this request are based on estimated needs. The University reserves the right to
increase or decrease quantities to meet actual needs.
5.0
PRICING AND DISCOUNT: The University qualifies for governmental discounts and its educational institutions also qualify for
educational discounts. Unit prices shall reflect these discounts.
5.1
Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on
the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price, the
unit price shall govern in the bid/proposal evaluation and contract administration.
5.2
Prices established in continuing agreements and term contracts may be lowered due to general market conditions, but
prices shall not be subject to increase for ninety (90) calendar days from the date of award. Any increase proposed shall
be submitted to the University thirty (30) calendar days before the proposed effective date of the price increase, and shall
be limited to fully documented cost increases to the Contractor which are demonstrated to be industry-wide. The
conditions under which price increases may be granted shall be expressed in bid/proposal documents and contracts or
agreements.
5.3
In determination of award, discounts for early payment will only be considered when all other conditions are equal and
when payment terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment
terms must allow the option of net thirty (30).
6.0
UNFAIR SALES ACT: Prices quoted to the University are not governed by the Wisconsin Unfair Sales Act.
7.0
ACCEPTANCE-REJECTION: The University reserves the right to accept or reject any or all bids/proposals, to waive any
technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interest of the
State of Wisconsin.
8.0
ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the Contractor by University. No
other purchase orders are authorized.
9.0
PAYMENT TERMS AND INVOICING: The University normally will pay properly submitted vendor invoices within thirty (30)
days of receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified.
9.1
Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order
including reference to purchase order number and submittal to the correct address for processing. Invoice payment
processing address is shown on the upper left corner of the purchase order. Send invoices to the Accounts Payable
address on the purchase order. Do not send invoices to the ship to address.
9.2
Payment shall be considered timely if the payment is mailed, delivered, or transferred within thirty (30) days after receipt
of a properly completed invoice, unless the vendor is notified in writing by the agency of a dispute before payment is due.
9.3
Bidders/proposers shall include discounts for early payment (See 5.3) as a percent reduction of invoice. Invoice
discounts shall be determined, where applicable, from the date of acceptance of goods and/or the receipt of invoice,
whichever is later. Discounts for early payment terms stated on the bid/proposal must be shown plainly on the invoice;
discounts for early payment not shown on the invoice will be taken.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
10.0
BID NO.: 14-0067
PAGE 16 OF 20
9.4
Invoices submitted not in accordance with these instructions will be removed from the payment process and returned
within ten (10) days.
9.5
Payment terms and invoicing for purchasing card will be made in accordance with the purchasing card contact.
TAXES: The University, an agency of the State of Wisconsin, is exempt from payment of all federal tax and Wisconsin state
and local taxes on its purchases except Wisconsin excise taxes as described below. The Department of Revenue of the State
of Wisconsin does not issue a tax exempt number; however, University is exempt from State of Wisconsin sales or use tax
under s.77.54(9a)(a). Registration No. 39-73-1021-K, was issued by the Internal Revenue Service to authorize tax-free
transactions under Chapter 32 of the Internal Revenue Code.
10.1 The University, an agency of the State of Wisconsin, is required to pay the Wisconsin excise or occupation tax on its
purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel. However, it is exempt
from payment of Wisconsin sales or use tax on its purchases. The University may be subject to other states' taxes on its
purchases in that state depending on the laws of that state. Contractors performing construction activities are required to pay
state use tax on the cost of materials.
11.0
GUARANTEED DELIVERY: Failure of the Contractor to adhere to delivery schedules as specified or to promptly replace
rejected materials shall render the Contractor liable for all costs in excess of the contract price when alternate procurement is
necessary. Excess costs shall include the administrative costs.
12.0
ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this
request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall
apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement
and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless
expressly agreed to in writing by the University.
13.0
APPLICABLE LAW AND COMPLIANCE: This Agreement shall be construed under the laws of the State of Wisconsin.
Jurisdiction and venue for any disputes under this Agreement shall be in Dane County, Wisconsin. The contractor shall at all
times comply with and observe all federal and state laws, local laws, ordinances and regulations which are in effect during the
period of this contract and which in any manner affect the work or its conduct. The State of Wisconsin shall not enter into a
contract with a vendor, and reserves the right to cancel any existing contract, if the vendor or contractor has not met or complied
with the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax.
14.0
ANTITRUST ASSIGNMENT: The Contractor and the University recognize that in actual economic practice, overcharges
resulting from antitrust violations are in fact usually borne by the purchaser. Therefore, the Contractor hereby assigns to the
University any and all claims for such overcharges as to goods, materials or services purchased in connection with this
contract.
15.0
ASSIGNMENT: No right or duty in whole or in part of the Contractor under this contract may be assigned or delegated without
the prior written consent of the University.
16.0
DISPUTES: Disputes should be addressed to the University Purchasing Office, Director of Purchasing Services, 21 N Park St,
Suite 6101, Madison, WI 53715 1218.
17.0
NONDISCRIMINATION/ AFFIRMATIVE ACTION:
17.1 In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any
employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition,
developmental disability as defined in s.51.01(5), Wisconsin Statutes, sexual orientation as defined in s.111.32(13m) Wis.
Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the
Contractor further agrees to take affirmative action to ensure equal employment opportunities.
17.2 Contracts estimated to be over fifty thousand dollars ($50,000) require the submission of a written affirmative action plan
by the Contractor. An exemption occurs from this requirement if the Contractor has a workforce of less than fifty (50)
employees. Within fifteen (15) working days after the contract is awarded, the Contractor must submit the plan to the
contracting state agency for approval. Instructions on preparing the plan and technical assistance regarding this clause
are available from the contracting state agency.
17.3 The Contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to
be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin nondiscrimination law.
17.4 Failure to comply with the conditions of this clause may result in the Contractor's becoming declared an "ineligible"
Contractor, termination of the contract, or withholding of payment.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE17 OF 20
17.5 To the extent required by law, 41 CFR 60-1.4(a) and (b) are incorporated by reference in these Standard Terms and
Conditions. Additionally, the Contractor certifies compliance with 41 CFR 60-1.8 and does not and will not maintain any
facilities provided for employees in a segregated manner. The Contractor further agrees to obtain identical certifications
from any subcontractors prior to the award of a subcontract exceeding $25,000 which is not exempt and will retain such
certification for audit purposes.
18.0
PATENT INFRINGEMENT: The Contractor selling to the University the articles described herein guarantees the articles were
manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or use of the articles
described herein will not infringe any United States patent. The Contractor covenants that it will at its own expense defend
every suit which shall be brought against the University (provided that such Contractor is promptly notified of such suit, and all
papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and
agrees that it will pay all costs, damages, and profits recoverable in any such suit.
19.0
SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the University must comply fully with all safety
requirements as set forth by the Wisconsin Administrative Code, Rules of the Industrial Commission on Safety, and all
applicable OSHA Standards.
20.0
MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as
defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item with the shipped
container(s) and one (1) copy to UW Safety Department, 30 East Campus Mall, Madison WI 53715-2609.
21.0 WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this request shall
be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The equipment manufacturer's
standard warranty shall apply as a minimum and must be honored by the Contractor.
22.0
INSURANCE RESPONSIBILITY: The Contractor performing services to the University shall:
22.1 Maintain worker's compensation insurance as required by Wisconsin Statutes for all employees engaged in the work.
22.2 Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in
carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury
and property damage including products liability and completed operations. Provide motor vehicle insurance for all
owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million
dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.
22.3 The state reserves the right to require higher or lower limits where warranted.
22.4 Upon request by the University, the Contractor is required to provide a Certificate of Insurance, from an insurance
company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A-, and signed by an
authorized agent. A minimum 60 day cancellation notice is desired.
23.0
CANCELLATION: The University reserves the right to cancel any contract in whole or in part without penalty due to
nonappropriation of funds or for failure of the Contractor to comply with terms, conditions, and specifications of this contract.
24.0
VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments offset by the
State of Wisconsin.
25.0
OMNIBUS RECONCILIATION ACT: (Public Law 96-499) To the extent required by law, if this contract is for acquisition of
services with a cost or value of $25,000 or more within any 12-month period, including contracts for both goods and services in
which the services component is worth $25,000 or more within any 12-month period, the Contractor shall in accordance with
42 C.F.R., Part 420, Section 1861 of the Omnibus Reconciliation Act of 1980 (P.L. 96499) and permit the comptroller general
of the United States, the United States Department of Health and Human Services, and their duly authorized representatives,
access to the Contractor's books, documents and records until the expiration date of four (4) years after the approval of
procurement activities.
26.0
PUBLIC RECORDS ACCESS: It is the intention of University to maintain an open and public process in the solicitation,
submission, review, and approval of procurement activities. Bid/proposal openings are public unless otherwise specified.
Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the
contract.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
27.0
BID NO.: 14-0067
PAGE 18 OF 20
PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request must be clearly stated in the
bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable
State of Wisconsin procurement regulations and the Wisconsin public records law. Proprietary restrictions normally are not
accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or
litigation.
27.1 Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the
contracted commodities or services cannot be copyrighted or patented by Contractor. All data, documentation, and
innovations become the property of the State of Wisconsin.
27.2 Any material submitted by the vendor in response to this request that the vendor considers confidential and proprietary
information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept
confidential under the Wisconsin public records law, must be identified on a Designation of Confidential and Proprietary
Information form (DOA-3027). Bidders/proposers may request the form if it is not part of the Request for Bid/Request for
Proposal package. Bid/proposal prices cannot be held confidential.
28.0
DISCLOSURE: If a state public official (s. 19.42, Wisconsin Statutes), a member of a state public official's immediate family,
or any organization in which a state public official or a member of the official's immediate family owns or controls a ten percent
(10%) interest, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars
($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made
according to s. 19.45(6), Wis. Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics
Board, 44 E. Mifflin Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608-266-8123). State classified and former
employees and certain University faculty/staff are subject to separate disclosure requirements, s. 16.417, Wis. Stats.
29.0
ANTI-KICKBACK ACT of 1986: (41 USC 51 et. seq): To the extent required by law, the officer or employee responsible for
submitting this bid shall certify, in accordance with 48 CFR 52.203-7, to the best of their knowledge, that they have no
information concerning the violation of the Anti- Kickback Act in connection with the submitted bid/proposal. Signing the
bid/proposal with a false statement shall void the submitted bid/proposal and any resulting contract(s).
30.0
RECYCLED MATERIALS: The University is required to purchase products incorporating recycled materials whenever
technically or economically feasible. Bidders/proposers are encouraged to bid/propose products with recycled content which
meet specifications.
31.0
HOLD HARMLESS: The Contractor will indemnify and save harmless the State of Wisconsin and all of its officers, agents and
employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by
any persons or property resulting from the operations of the Contractor, or of any of its Contractors, in prosecuting work under
this agreement.
32.0
PROMOTIONAL ADVERTISING/NEWS RELEASES: Reference to or use of the State of Wisconsin, any of its departments,
agencies (University) or other subunits, or any state official or employee for commercial promotion is prohibited. News
releases pertaining to this procurement shall not be made without prior approval of the University. Release of broadcast emails pertaining to this procurement shall not be made without prior written authorization of the contracting agency.
33.0
WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wisconsin Statutes, and must ensure that when
engaged in the production of materials, supplies or equipment or the performance of contractual services, not less than
seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals.
34.0
FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a
party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign
corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the
corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a
certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the
Department of Financial Institutions, Division of Corporation, P.O. Box 7846, Madison, WI 53707-7846; telephone (608) 2617577.
35.0
FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this Agreement in accordance
with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of
nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics,
quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such
must be beyond the reasonable control and without the fault or negligence of the party.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 19 OF 20
36.0
WORK CENTER PROGRAM: The successful bidder/proposer shall agree to implement processes that allow the State
agencies, including the University of Wisconsin System, to satisfy the State's obligation to purchase goods and services
produced by work centers certified under the State Use Law, s.16.752, Wis. Stat. This shall result in requiring the successful
bidder/proposer to include products provided by work centers in its catalog for State agencies and campuses or to block the
sale of comparable items to State agencies and campuses.
37.0
CHILD ABUSE NOTIFICATION: Contractor, per Executive Order 54, is required to make a report of child abuse or neglect
immediately if, in the course of service, the Contractor observes or learns of an incident or threat of child abuse or neglect, and
the Contractor has reasonable cause to believe that child abuse or neglect has occurred or will occur.
A report must be made personally or by telephone to UWPD.
Reports are to be made to: Emergency Phone Number: 911.
Non-Emergency Phone Numbers: UW Police Department 608-264-2677.
38.0
RELEASE OF INFORMATION: Contractor shall not report or release information concerning University of Wisconsin System or
its campuses students, employees or customers to third parties without the University’s prior written approval. Any such report or
release of information shall, at a minimum, comply with those requirements enumerated in the Gramm-Leach-Bliley Act, 15 USC
6801 et seq., University standards for safeguarding such information, and all other applicable laws regarding consumer privacy.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
BID NO.: 14-0067
PAGE 20 OF 20
ATTACHMENT G
CERTIFICATION OF SITE VISIT
SOLICITATION #____14-0067___________________
This certifies that _________________________________ (Name of Representative) of
_______________________________________________ (Name of Bidder’s Company) has visited the site on
______________________ (Date) for the project described in the specifications, toured the facilities,
familiarized himself/herself with the facilities, and received the project briefing provided by the University.
This completed document must be signed and dated by the University’s representative and returned to be
considered for award.
___________________________________
(University Department Representative)
_________________________________
(Signature of Purchasing Representative)
___________________________________
Date
________________________________
Date
PURCHASING SERVICES
University of Wisconsin-Madison  21 N. Park St., Ste 6101  Madison, WI 53715-1218
608/262-0059  (Fax) 608/262-4467  www.bussvc.wisc.edu  [email protected]
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