KYOCERA FS-1118 Operation Guide

KM-1820

FS-1118MFP

Operation Guide

The KM-1820 model is applicable to USA, Canada, and the Asia

Pacific region.

The FS-1118MFP model is applicable to Europe and Australasia.

Making Full Use of This Machine’s Advanced Functions

1 Enlarging/reducing copies to a desired size between 50 % and 200 % Zoom mode

(Refer to page 4-4)

2 Copying at a previously registered zoom ratio

Standard Zoom mode

(Refer to page 4-4)

50 %

3 Making clear reproductions of photographs Image

quality selection (Refer to

page 4-1)

200 %

4 Saving on toner use

EcoPrint mode (Refer to the

Advanced Operation Guide.)

5 Making one copy from either two or four originals

Combine modes (Refer to the Advanced Operation

Guide.)

6 Collating automatically

Collate mode (Refer to page

4-6)

7 Interrupting the current job using Print Override mode

(Refer to page 4-7)

8 Sending scanned data by e-

mail (Refer to page 4-9)

9 Making full-color scans

(Refer to page 4-13)

10 Loading an image from

TWAIN (Refer to page 4-13)

11 Storing address information

Address Book (Refer to the

Advanced Operation Guide)

12 Managing the number of scans and prints by Job

Account (Refer to the

Advanced Operation Guide)

3

2 4

5

1

6

B C

OPERATION GUIDE i

13 Changing the operational environment by each individual user User Login

(Refer to the Advanced

Operation Guide)

14 A full range of optional equipment is available

• Document Processor (Refer to the Advanced Operation

Guide)

• Paper Feeder (Refer to the

Advanced Operation Guide)

• Expansion Memory (Refer to the Advanced Operation

Guide)

• FAX System (Refer to the

Advanced Operation Guide) ii OPERATION GUIDE

Contents

1

2

3

4

Legal and Safety

Machine Parts

Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Operation Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Message Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Loading Paper

Loading Paper Into a Cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Adjusting the Paper Stopper for Folio or Oficio II Size Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Loading Paper on the MP Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Using the Face-up Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Preparations

Connecting the Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Connecting the Network Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Connecting the Parallel or USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Turning the Machine On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Accessing Menu Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Registering the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Registering the Subnet Mask . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Registering the Default Gateway . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Date and Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Setting the Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Summer Time Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Setting the Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Default Operation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Character Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Keys Used for Entering Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Available Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

List of Character Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Entering Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Selecting Message Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Basic Operation

Basic Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Canceling Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Zoom Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Standard Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Variable Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Collate Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Print Override Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Low Power Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Basic Scanning Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

OPERATION GUIDE iii

5

6

7

Scan to Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Recipient Selection from One-Touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Scan with TWAIN Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Selecting Color Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Basic Printing Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Printing from Application Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Maintenance

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Toner Container Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Online Help Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Replacing Toner Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Cleaning the Charger and the Registration Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Reinstalling the Transport Pin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Troubleshooting

General Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Maintenance and Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Jam Location Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Online Help Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

MP Tray and Inside Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Face-up Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Optional Document Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Specifications

Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Copying Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Printing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Scanning Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Document Processor (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Paper Feeder (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

INDEX

iv OPERATION GUIDE

Legal and Safety

CAUTION: No liability is assumed for any damage caused by improper installation.

Notice

The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition.

No responsibility is assumed if accidents occur while the user is following the instructions in this manual. No responsibility is assumed for defects in the printer’s firmware (contents of its read-only memory).

This guide, any copyrightable subject matter sold or provided with or in connection with the sale of the machine, are protected by copyright. All rights are reserved the prior written consent of Kyocera Mita Corporation is prohibited. Any copies made of all or part of this manual, any copyrightable subject must contain the same copyright notice as the material from which the copying is done.

Regarding Tradenames

PRESCRIBE is a registered trademark of Kyocera Corporation. KPDL and KIR

(Kyocera Image Refinement) are trademarks of Kyocera Corporation.

Diablo 630 is a product of Xerox Corporation. IBM Proprinter X24E is a product of

International Business Machines Corporation. Epson LQ-850 is a product of Seiko

Epson Corporation. Hewlett-Packard, PCL, and PJL are registered trademarks of

Hewlett-Packard Company. Centronics is a trade name of Centronics Data

Computer Corp. PostScript is a registered trademark of Adobe Systems

Incorporated. Macintosh is a registered trademark of Apple computer, Inc. Microsoft,

Windows, and Windows NT are registered trademarks of Microsoft Corporation.

PowerPC is a trademark of International Business Machines Corporation. ENERGY

STAR is a U.S. registered mark. All other brand and product names are registered trademarks or trademarks of their respective companies.

The Kyocera product uses PeerlessPrintXL to provide the HP LaserJet compatible

PCL6 language emulation. PeerlessPrintXL is a trademark of the Peerless Systems

Corporation, 2381 Rosecrans Ave. El Segundo, CA 90245, U.S.A.

This product contains UFST

™

and MicroType

®

from Agfa Monotype

Corporation.

GPL

This product contains GPL (www.fsf.org/copyleft/gpl.html) software as part of its firmware. For further information including availability of the source code, visit www.kyoceramita.com/gpl.

OPERATION GUIDE v

Legal and Safety

Legal Restriction On Copying

It may be prohibited to copy copyrighted material without permission of the copyright owner.

It is prohibited under any circumstances to copy domestic or foreign currencies.

Copying other items may be prohibited.

USB

This product has been certified by the USB Implementers Forum, Inc.

vi

Agfa Japan License Agreement

1 “Software” shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (“Typefaces”) solely for your own customary business or personal purposes at the address stated on the registration card you return to Agfa

Japan. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can be obtained from Agfa Japan. Agfa Japan retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this

Agreement.

3 To protect proprietary rights of Agfa Japan, you agree to maintain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the

Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License may be terminated by Agfa Japan if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Agfa Japan. When this

License expires or is terminated, you shall either return to Agfa Japan or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Agfa Japan warrants that for ninety (90) days after delivery, the Software will perform in accordance with Agfa Japan-published specifications, and the diskette will be free from defects in material and workmanship. Agfa Japan does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

OPERATION GUIDE

Legal and Safety

8 Your exclusive remedy and the sole liability of Agfa Japan in connection with the Software and Typefaces is repair or replacement of defective parts, upon their return to Agfa Japan.

In no event will Agfa Japan be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 New York, U.S.A. law governs this Agreement.

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or

Typefaces without the prior written consent of Agfa Japan.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR

252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.

Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this

Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

Energy Star Program

We have determined as a participating company in the International Energy Star

Program that this product is compliant with the standards laid out in the International

Energy Star Program.

The International Energy Star Program has as its basic goals the promotion of efficient energy use and the reduction of the environmental pollution that accompanies energy consumption by promoting the manufacture and sale of products that fulfill program standards.

International Energy Star Program standards require that multifunction devices come equipped with a Low Power Mode where printer and fax functions remain in a waiting state but energy consumption is still reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time. This product is equipped with the following features as a result of its compliance with

International Energy Star Program standards.

Low Power Mode

The device automatically enters low power mode when 5 minutes have passed since the device was last used. The amount of time of no activity that must pass before

Low Power Mode is activated may be lengthened. For further information refer to

Low Power Mode on page 4-8.

Auto Sleep

The device automatically enters Sleep Mode when 30 minutes have passed since the device was last used. The amount of time of no activity that must pass before

Sleep Mode is activated may be lengthened. For further information refer to Auto

Sleep on page 4-8.

OPERATION GUIDE vii

Legal and Safety

Paper Recycling

The Energy Star Program encourages the use of environmentally friendly recycled paper. Your sales or service representative can provide information about recommended paper types.

Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference.

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The following symbols indicate that the related section includes safety warnings.

Specific points of attention are indicated inside the symbol.

....

[General warning]

....

[Warning of danger of electrical shock]

....

[Warning of high temperature]

The following symbols indicate that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

....

[Warning of prohibited action]

....

[Disassembly prohibited] viii OPERATION GUIDE

Legal and Safety

The following symbols indicate that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

....

[Alert of required action]

....

[Remove the power plug from the outlet]

....

[Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

OPERATION GUIDE ix

x

Legal and Safety

IMPORTANT - PLEASE READ FIRST.

CAUTION LABELS

Caution labels have been attached to the machine at the following locations for safety purposes.

Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner.

NOTE: Do not remove these labels.

Label 1

High temperature inside.

Do not touch parts in this area, because there is a danger of getting burned. ...........

Label 2

High temperature inside.

Do not touch parts in this area, because there is a danger of getting burned. ...........

OPERATION GUIDE

Legal and Safety

Installation Precautions

Environment

CAUTION:

Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.

Avoid locations near radiators, heaters, or other heat sources, or locations near flammable items, to avoid the danger of fire.

To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the vents, to allow air to be properly ventilated out of the machine.

Left:

11 13/16 "

30 cm

Rear:

11 13/16 "

30 cm

Front:

39 3/8 "

100 cm

Right:

11 13/16 "

30 cm

Other Precautions

•

•

•

•

•

Adverse environmental conditions may affect the safe operation and performance of the machine. Install in an air-conditioned room (recommended room temperature: around 73.4 °F (23 °C), humidity: around 60 %RH), and avoid the following locations when selecting a site for the machine.

Avoid locations near a window or with exposure to direct sunlight.

Avoid locations with vibrations.

Avoid locations with drastic temperature fluctuations.

Avoid locations with direct exposure to hot or cold air.

Avoid poorly ventilated locations.

OPERATION GUIDE xi

Legal and Safety

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Power Supply/Grounding the Machine

WARNING:

Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock.

Plug the power cord securely into the outlet. If metallic objects come in contact with the prongs on the plug, it may cause a fire or electric shock.

Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative.

Other Precautions

Connect the power plug to the closest outlet possible to the machine.

The power supply cord is used as the main disconnect device. Ensure that the socket/outlet is located/installed near the equipment and is easily accessible.

Handling of Plastic Bags

WARNING:

Keep the plastic bags that are used with the machine away from children.

The plastic may cling to their nose and mouth causing suffocation. xii OPERATION GUIDE

Legal and Safety

Precautions for Use

Cautions when Using the Machine

WARNING:

Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This situation presents a danger of fire or electrical shock should they fall inside.

Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.

Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it, bend it unnecessarily or cause any other type of damage.

These types of situations present a danger of fire or electrical shock.

Never attempt to repair or disassemble the machine or its parts as there is a danger of fire, electrical shock or damage to the laser. If the laser beam escapes, there is a danger of it causing blindness.

If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the power switch off (O) immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative.

If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the power switch off (O) immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative.

Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock.

Always contact your service representative for maintenance or repair of internal parts.

OPERATION GUIDE xiii

Legal and Safety

CAUTION

Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock.

(Always grasp the power plug when removing the power cord from the outlet.)

Always remove the power plug from the outlet when moving the machine.

If the power cord is damaged, there is a danger of fire or electrical shock.

If the machine will not be used for a short period of time (overnight, etc.), turn the power switch off (O). If it will not be used for an extended period of time (vacations, etc.), remove the power plug from the outlet for safety purposes during the time the machine is not in use.

Always hold the designated parts when lifting or moving the machine.

For safety purposes, always remove the power plug from the outlet when performing cleaning operations.

If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine.

Other Precautions

Do not place heavy objects on the machine or cause other damage to the machine.

Do not open the upper front cover, turn off the power switch, or pull out the power plug during copying.

When lifting or moving the machine, contact your service representative.

Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity.

Do not attempt to perform any operations not explained in this handbook.

For Users in California, the United States

This product contains a CR Coin Lithium Battery which contains Perchlorate Material

- special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.

xiv OPERATION GUIDE

OPERATION GUIDE

Legal and Safety

CAUTION

Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful.

Cautions when Handling Consumables

CAUTION

Do not attempt to incinerate the Toner Container. Dangerous sparks may cause burns.

Keep the Toner Container out of the reach of children.

If toner happens to spill from the Toner Container, avoid inhalation and ingestion, as well as contact with your eyes and skin.

•

•

•

If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

If you do happen to ingest toner, rinse your mouth out with water and drink 1 or

2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

If toner does happen to get on your skin, wash with soap and water.

•

Do not attempt to force open or destroy the Toner Container.

Other Precautions

After use, always dispose of the Toner Container in accordance with Federal, State and Local rules and regulations.

Store all consumables in a cool, dark location.

If the machine will not be used for an extended period of time, remove the paper from the cassette, return it to its original package and reseal it.

xv

Legal and Safety

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 60825.

CAUTION: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

This label is attached to the laser scanner unit inside the machine and is not in a user access area.

The labels shown below are attached on the rear side of the machine.

xvi OPERATION GUIDE

Legal and Safety

Safety Instructions Regarding the Disconnection of Power (Europe)

CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

DECLARATION OF CONFORMITY

TO

89/336/EEC, 73/23/EEC and 93/68/EEC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment EN55024

Limits and methods of measurement for radio interference characteristics of information technology equipment

Limits for harmonic currents emissions for equipment input current 16A per phase

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated

EN55022 Class B

EN61000-3-2

EN61000-3-3

Safety of information technology equipment, including electrical equipment

Radiation Safety of laser products, equipment classification, requirements and user’s guide

EN60950

EN60825-1

OPERATION GUIDE xvii

Legal and Safety

Safety of Laser Beam (USA)

1. Safety of laser beam

This copier has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of

Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape.

2. The CDRH Act

A laser-product-related act was implemented on Aug. 2, 1976, by the Center for

Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration

(FDA). This act prohibits the sale of laser products in the U.S. without certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States. On this copier, the label is on the rear.

3. Optical unit

When checking the optical unit, avoid direct exposure to the laser beam, which is invisible.

Shown at left is the label located on the cover of the optical unit.

xviii

4. Maintenance

For safety of the service personnel, follow the maintenance instructions in the other section of this manual.

OPERATION GUIDE

Legal and Safety

5. Safety switch

The power to the laser unit is cut off when the upper front cover is opened.

Safety Instructions Regarding the Disconnection of Power

CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source.

ATTENTION: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement : ils ne mettent pas l’appareil hors tension.

Mercury Warning

The lamp(s) inside this product contain mercury and must be recycled or disposed of according to local, state or federal laws.

OPERATION GUIDE xix

Legal and Safety

Warranty (USA)

1820 COPIER LIMITED WARRANTY

1 Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as Kyocera) warrants the Customer's new Multifunctional Product (referred to as MFP), and the new accessories installed with the initial installation of the MFP, against any defects in material and workmanship for a period of one (1) year, or 100,000 copies/prints from date of installation by an Authorized Kyocera Dealer for the 1820, whichever first occurs. In the event the MFP or an accessory is found to be defective within the warranty period, Kyocera's only obligation and the Customer’s exclusive remedy shall be replacement of any defective parts. It is understood that Kyocera shall have no obligation to furnish labor.

2 This warranty is valid only as to the original retail purchaser (referred to as the Customer) of a new Kyocera MFP in the United States of America or Canada, based upon the country of purchase.

3 In order to obtain performance of this warranty, the Customer must immediately notify the

Authorized Kyocera Dealer from whom the product was purchased. If the Kyocera Dealer is not able to provide service, write to Kyocera at the address below for the name and address of the Authorized Kyocera Dealer in your area or visit our website at www.kyoceramita.com.

4 This warranty does not cover MFP’s or accessories: (a) which have become damaged due to operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress, (b) which have used parts or supplies which are not genuine Kyocera brand parts or supplies, (c) which have been serviced by a technician not employed by Kyocera or an

Authorized Kyocera Dealer, or (d) which have had the serial number modified, altered, or removed.

5 This warranty does not cover process unit. Kyocera shall give the Customer a separate warranty for this item.

6 This warranty gives the Customer specific legal rights. The Customer may also have other rights, which vary from state to state, or province to province. Neither the seller, nor any other person is authorized to extend the time period, or expand this warranty on behalf of Kyocera.

7 THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND (CONDITIONS),

EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED

WARRANTY (OR CONDITION) OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR

PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE

LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE

OUT OF THE USE, OR INABILITY TO USE, OF THE MFP.

xx OPERATION GUIDE

Legal and Safety

Introduction

This Basic Operation Guide has following chapters:

1 Machine Parts - identifies the names and functions of the machine and operation panel.

2 Loading Paper - contains explanations on loading paper and attaching the

Face-up Tray.

3 Preparations - contains information on setting the machine up ready for use.

4 Basic Operation - explains how to make simple copies and prints and how to scan originals.

5 Maintenance - describes the maintenance and toner replenishment procedures.

6 Troubleshooting- explains how to handle problems such as error indications or paper jams.

Appendix A - Specifications - contains machine specifications

Guides included

The following guides are included with this machine. Refer to the guide that corresponds to your particular objective.

Installation Guide

This Guide contains instructions for assembling and installing the machine.

Operation Guide (This guide)

This Operation Guide contains explanations on the initial installation and set-up of this machine, the procedure to connect it to a computer, and the basic procedures for using this machine as a copier, printer, and scanner as well for resolving problems if trouble occurs.

Advanced Operation Guide

The Advanced Operation Guide contains explanations on copier, printer, and scanner functions as well as default settings that can be adjusted on this machine.

This guide is stored on the CD-ROM as a PDF document.

Kyocera Extended Driver (KX Driver) User Guide

Describes how to install and set the printer driver. This guide is stored on the CD-

ROM as a PDF document.

PRESCRIBE Technical Reference

PRESCRIBE is the native language of the Kyocera printers. This Technical

Reference contains the information about how the printing is performed using the

PRESCRIBE commands as well as the font and emulation description. This guide is stored on the CD-ROM as a PDF document.

OPERATION GUIDE xxi

Legal and Safety

PRESCRIBE Command Reference

Gives a detailed explanation of the PRESCRIBE command syntax and parameters with the aid of print examples. This guide is stored on the CD-ROM as a PDF document.

KM-NET for Clients Operation Guide

KM-NET for Clients is a network printing utility intended to monitor and configure the printing system. This guide describes how to install and operate KM-NET for Clients.

This guide is stored on the CD-ROM as a PDF document.

KM-NET for Direct Printing Operation Guide

KM-NET for Direct Printing is a utility that allows you to directly print PDF files without starting Adobe Acrobat by directly sending a PDF file through the Windows spooler.

This guide describes how to install and operate KM-NET for Direct Printing. This guide is stored on the CD-ROM as a PDF document.

Network FAX Driver Operation Guide

Describes how to use the Network FAX Driver to send documents created on a network computer directly from that computer to the other fax machine. This guide is stored on the CD-ROM as a PDF document.

Conventions

Convention

Italic Typeface

Bold Typeface

Notes

Important

Caution

Warning

This manual uses the following conventions .

Description Example

Used to denote messages or names displayed on the operation panel, names of machine parts and for references to additional information and other publications.

A Completed message displays and the

Copy Basic screen returns.

Used for emphasis and to denote buttons on the operation panel.

To cancel copying, press Stop/Clear.

Used to provide additional or useful information about a function or feature. Can also contain references to other publications.

NOTE: For information about storing the pin, refer to step 10.

Used to provide important information.

IMPORTANT: Ensure paper is not folded, curled, or damaged.

Cautions are statements that suggest mechanical damage as a result of an action.

CAUTION: Do not pull the cassette out when holding the front of the machine.

Used to alert users to the possibility of personal injury.

WARNING:

High voltage is present in the charger section.

xxii OPERATION GUIDE

Main Body

1 Machine Parts

7 8 3

4

5

9

6

10 11

1 Original Cover

2 Platen

3 Original Size Indicator Plate

4 Operation Panel

5 Top Cover

6 Front Cover

7 Process Unit

8 Charger Cleaner

9 Lock Lever

10 Toner Container

11 Toner Container Release Lever

OPERATION GUIDE

1

2

1-1

Machine Parts

1-2

12

13

14

15

15

17

16

12 Output Tray

13 Stopper Extension Lock

14 Paper Stopper

15 Paper Width Guides

16 Cassette

17 Paper Width Guides (MP Tray)

18 MP (Multi-Purpose) Tray

19 MP Tray Extension

18 19

17

OPERATION GUIDE

OPERATION GUIDE

20

21

22

23

24

20 Document Processor Connector

21 Parallel Interface Connector

22 USB Interface Connector

23 Right Cover Anchor Pin

24 Network Interface Connector

25 Rear Cover (Face-up Tray)

26 Power Switch

27 Power Cord Receptacle

25

26

27

Machine Parts

1-3

Machine Parts

Operation Panel

1 2 3 4

5

6 7 8 9

10

11 12

13

14 15 16

17 18

19

20

21

22 23 24 25

26

27

28

29 30 31 32

1 Status/Job Cancel Key and Indicator

2 Copy Key and Indicator

3 One-touch Keys (1 to 8)

4 Scan Color Select Key and Indicator

17 Send Key and Indicator

18 Original Quality Key and Indicator

19 Original Size Key and Indicator

20 Exposure Key and Indicator

5 Program Key and Indicator

6 Scan Resolution Key and Indicator

21 Paper Select Key and Indicator

22 Message Display

7

8

Function Key and Indicator

Print Indicator

23 Left Select Key

24 Right Select Key

25 W Key 9 Send/Receive Indicator

10

11

Memory Indicator

Error Indicator:

26 Back Key

27 S Key

28 T Key Flashing red indicates an error has occurred.

Continuous red indicates a mechanical problem.

Turn the power switch off and then back on.

For further information refer to Maintenance and Error

Messages, on page 6-3.

12 System Menu/Counter Key and Indicator

29 Enter Key

30 X Key

31 Stop/Clear Key

32 Start Key and Indicator

13 Log Out Key and Indicator

14 Numeric Keys

15 Reset/Power Key

16 Main Power Indicator

1-4 OPERATION GUIDE

Machine Parts

Message Display

The following examples explain the messages and icons used on the message display.

3

4

5

1

2

Ready to copy.

*

A 4

100%

Zoom

Set

A 4

: 1

6

7

10

Ready to send.

Dest.

: 3

:[email protected]

Left

Placemnt

Off

Subject

8

9

11

5

Copier Screen Send Screen

Reference number

Meaning

1 Indicates the current status of the machine. Also displays the title of the current menu whenever the operation panel is being used.

2 Displays an icon that indicates the currently selected source of paper feed.

The meaning of each icon is as indicated below.

The standard paper cassette is currently selected. When this icon is displayed as , there is no paper is the cassette.

The paper cassette for the optional paper feeder is currently selected. When this icon is displayed as , there is no paper is the cassette.

The MP Tray is currently selected.

3 Displays the size of the original(s).

4 Displays the current setting when there is a corresponding menu that can be selected using the left or right Select keys.

5 Displays the title of the corresponding menu that can be selected using the left or right Select keys.

6 Displays the number of copies.

7 Displays the paper size to be copied.

8 Displays the number of destinations.

9 Displays the destination.

10 Displays Italic when top edge to rear has been selected as the original placement setting, and Left when top edge to left has been selected.

11 Displays On when the e-mail subject or message field contains an entry or

Off when there is no entry.

OPERATION GUIDE 1-5

Machine Parts

1-6 OPERATION GUIDE

2 Loading Paper

Paper can be loaded into the cassette or on the MP tray. For details on the media types that can be used, refer to the Advanced Operation Guide.

After taking new paper out of its packet, fan it to separate the sheets before loading it.

If you are using paper that has been folded or is curled, straighten it out before loading it. Failure to do so may result in a paper jam.

If you will not be using the machine for a prolonged period of time, remove all paper from the machine and seal in its original packaging to protect it against moisture.

Be sure to remove any staples or paper clips to avoid a reduction in print quality or damage to the machine.

Loading Paper Into a Cassette

For details of the paper size and type that can be loaded into a cassette, refer to the

Advanced Operator Guide.

1 Carefully pull the cassette all the way out of the machine.

2 Adjust the paper length by pressing in on the release buttons and sliding paper stopper to fit the size of the paper. The paper sizes are marked on the bottom of the cassette.

The default settings are for A4/US Letter

paper. Refer to Adjusting the Paper Stopper for Folio or Oficio II Size Page on page 2-3

OPERATION GUIDE 2-1

Loading Paper

3 Adjust the paper width by pressing in on the release buttons and sliding the guides to fit the width of the paper.

4 Place the paper in the cassette, with side to be printed downward, so that the leading edge is aligned against the paper stopper.

Be sure that none of the paper gets caught on the overhanging tabs, that there is no gap between the paper and the stopper or guides and that it does not exceed the level of the lines located on the width guides.

5 Push the cassette securely all the way back into the machine until it stops.

6 Register the paper size loaded in the cassette. Refer to the Advanced Operation

Guide.

2-2 OPERATION GUIDE

Loading Paper

Adjusting the Paper Stopper for Folio or Oficio II Size Page

1 Slide the paper stopper towards the rear of the cassette until the grooves that are cut into the paper stopper are aligned with the rear edge of the cassette.

2 Remove the stopper extension lock from the paper stopper.

3 Insert the stopper extension lock into the holes in the paper stopper.

4 Press down on the stopper extension lock and slide the paper stopper towards the rear of the cassette to set the lock into place. The paper stopper is now in position for Folio and Oficio II size paper.

Loading Paper on the MP Tray

For details of the paper size and type that can be loaded into the MP tray, refer to the

Advanced Operator Guide.

Only load the MP Tray when you are planning to use it. Do not leave paper in the MP tray for long periods of time.

When using Legal, Oficio II or Folio size paper, it is recommended that you use the cassette(s).

OPERATION GUIDE 2-3

Loading Paper

1 Open the MP tray towards you until it click into place.

2 Pull out the MP tray extension and then flip it open.

3 Adjust the paper width guides to fit the width of the paper.

4 Slide the paper, with the side to be copied or printed onto is facing upward, along the paper width guides, as far as it will go.

2-4 OPERATION GUIDE

Loading Paper

Using the Face-up Tray

When copying and printing onto special paper, such as thick paper (90 to 163 g/m²), and transparencies, always use the face-up tray. The face-up tray has a storage capacity of approximately 30 sheets of standard paper (80 g/m²) but only 1 sheet of special paper should be stored there at one time.

1 Open the face-up tray (located at the rear of the machine).

2 Perform the standard copying or printing procedure. Completed pages will be output onto the face-up tray.

OPERATION GUIDE 2-5

Loading Paper

2-6 OPERATION GUIDE

3 Preparations

Connecting the Cables

The machine can be connected to a network or directly to a computer.

Connecting the Network Cable

When connecting the machine to the network, use the appropriate network cable

(10BASE-T or 100BASE-TX).

1 Turn the machine off, and remove the power cord from the outlet.

2 Connect the network cable to the network interface connector at the rear side of the machine.

3 Connect the other end of the network cable to your network device.

4

Make network settings on the operation panel - refer to Network Settings on page 3-

4.

Connecting the Parallel or USB Cable

To connect the machine directly to your computer, use either a parallel cable or USB cable. For details refer to the Advanced Operation Guide.

1 Turn the machine off, remove the power cord from the outlet and turn the computer off.

OPERATION GUIDE 3-1

Preparations

2 Connect the printer cable to the appropriate connector located at the rear side of the machine.

Parallel

Cable

USB

Cable

3 Connect the other end of the printer cable to the appropriate connector on your computer.

Connecting the Power Cord

Connect the power cord to the rear of the machine. Connect the other end to a suitable power outlet.

Turning the Machine On

Turn the power switch on. The machine will begin to warm up after which the basic screen is displayed.

3-2 OPERATION GUIDE

Preparations

.

Accessing Menu Items

When you configure the machine, you do so by accessing a menu item and making your setting from there. Each configuration instruction in this guide tells you to access the menu item and provides a route map to direct you to that item. An example of a route map and its significance is shown below.

System Menu/

Counter

S or T

System Setting

Enter

S or T

Network Setting

Enter

S or T

TCP/IP Setting

Enter

S or T

IP Address

Enter

This represents the control panel button to be pressed.

Press the up or down button until System Setting is displayed.

Press the up or down button until Network Setting is displayed.

Press the up or down button until TCP/IP Setting is displayed.

Press the up or down button until IP Address is displayed.

OPERATION GUIDE 3-3

Preparations

Network Settings

System Menu/

Counter

S or T

System Setting

Enter

S or T

Network Setting

Enter

S or T

TCP/IP Setting

Enter

S or T

IP Address

Enter

Registering the IP Address

Check the IP address with your network administrator before performing this setting.

This will only function if the DHCP setting is Off and the TCP/IP setting is On. Any changes made to the network settings will become valid after you turn the power to the machine off and then back on again.

To manually register the IP address.

1

Access IP Address.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2

Use the numeric keys to enter each segment of the IP address in turn, pressing X or [*.] to move between segments.

3

Press Enter on completion.

If you make an error in entering a portion of the IP address, press W to return to the previous block of digits and re-enter the correct number.

4

Register the Subnet Mask - refer to Registering the Subnet Mask on page 3-4.

System Menu/

Counter

S or T

System Setting

Enter

S or T

Network Setting

Enter

S or T

TCP/IP Setting

Enter

S or T

Subnet Mask

Enter

Registering the Subnet Mask

1

Access Subnet Mask.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2

Use the numeric keys to enter each segment of the Subnet Mask in turn, pressing X or [*.] to move between segments.

3

Press Enter on completion.

If you make an error in entering a portion of the Subnet Mask, press W to return to the previous block of digits and re-enter the correct number.

4

Register the Default Gateway - refer to Registering the Default Gateway on page 3-5.

3-4 OPERATION GUIDE

Preparations

.

System Menu/

Counter

S or T

System Setting

Enter

S or T

Network Setting

Enter

S or T

TCP/IP Setting

Enter

S or T

Default Gateway

Enter

Registering the Default Gateway

1

Access Default Gateway.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2

Use the numeric keys to enter each segment of the Default Gateway in turn, pressing X or [*.] to move between segments.

3

Press Enter on completion.

If you make an error in entering a portion of the Default Gateway, press W to return to the previous block of digits and re-enter the correct number.

4

When you complete all of the network setting, press right Select. The message display returns to the basic screen.

Date and Time Settings

System Menu/

Counter

S or T

Date/Timer Set

Enter

S or T

Time Zone

Enter

Setting the Time Zone

You can also make this setting using COMMAND CENTER. For details on

COMMAND CENTER, refer to the Advanced Operation Guide.

1

Access Time Zone.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2

Press S or T to select the time zone that you are in.

3

Press Enter. The message display shows Completed and returns to the Date/

Timer Set. screen.

4

Press right Select. The message display returns to the basic screen.

OPERATION GUIDE 3-5

Preparations

.

System Menu/

Counter

S or T

Date/Timer Set

Enter

S or T

Summer Time

Enter

Summer Time Setting

You can also make this setting using COMMAND CENTER. For details on

COMMAND CENTER, refer to the Advanced Operation Guide.

1

Access Summer Time.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2

Press S or T to select either On or Off.

3

Press Enter. The message display shows Completed and returns to the Date/

Timer Set. screen.

4

Press right Select. The message display returns to the basic screen.

Setting the Current Date and Time

You can also make this setting using COMMAND CENTER. For details on

COMMAND CENTER, refer to the Advanced Operation Guide.

System Menu/

Counter

S or T

Date/Timer Set

Enter

S or T

Year/Time

Enter

NOTE:

Periodically check the time that is shown in the message display and adjust as necessary to match the current time.

1

Access Year/Time.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2

To set the date, for each field press S or T as many times as necessary to display the correct value then press X to move to the next field.

3

When the date is correct, press Enter. The time setting screen

(hour:minute:second) is displayed.

4

To set the time, for each field press S or T as many times as necessary to display the correct value then press X to move to the next field.

5

Press Enter. The message display shows Completed and returns to the Date/

Timer Set. screen.

6

Press right Select. The message display returns to the basic screen.

3-6 OPERATION GUIDE

Preparations

Default Operation Mode

System Menu/

Counter

S or T

Common Setting

Enter

S or T

Default Operat

Enter

Use the following procedure to set the operation mode selected when the machine is powered on. Modes available are Copy Operation, Send Operation or Status

Operation. It is recommended you select the most commonly used mode as the default.

1

From System Menu/Counter press S or T to select Common Setting and press Enter.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2

Press S or T to select Default Operat and press Enter.

3

Press S or T to select the default operation mode from among Status, Copy or Send.

4

Press Enter. The message display shows Completed and returns to Common

Setting.

5

Press right Select. The message display returns to the basic screen.

OPERATION GUIDE 3-7

Preparations

Character Entry

To enter an e-mail address, etc., the characters are entered using the Numeric Keys.

To move the cursor, use the W, S, T, and X keys.

Keys Used for Entering Characters

3 4

1 2

Address Entry: h_pttr@

Cancel

ABC

Text

5 6

7

8

9

10

11

12

13

1 Cursor — Characters are entered by the cursor. To delete a character, move the cursor to the corresponding character and then press Stop/Clear.

2 Character Limit Icon — Indicates when the maximum number of characters allowable has been entered.

3

Numeric Keys — Use these to enter characters. Refer to Available

Characters on page 3-9 for a list of the characters that can be entered using

each key.

4 Reset/Power Key — Press this to cancel the character entry procedure.

5 Left Select key — Press this to select the left item when selectable items are displayed on the bottom line of the message display.

6 Right Select key — Press this to switch between character entry modes.

7 W Key - Press this to move the cursor in the message display to the left.

8 Back Key — Press this to go up one level on the current menu.

9 S Key — Press this to move the display cursor up.

10 T Key — Press this to move the cursor down.

11 Enter Key — Press this to register the currently entered characters.

12 X Key — Press this to move the cursor in the message display to the right.

13 Stop/Clear Key — Press this to delete the character at the cursor. If the cursor is not on a character, the character to the left of the cursor will be deleted.

3-8 OPERATION GUIDE

OPERATION GUIDE

Preparations

Available Characters

The following characters types are available. Press right Select to switch between types of characters.

Type

Alphabetic/

Symbol

Text Æ ABC

Numeric

Text Æ 123

Symbol

Text Æ Symbols

Available Characters

Refer to List of Character Assignments below.

Special characters, etc., can be entered from the Symbol List.

*

>

|

!

+

?

}

”

,

@

~

#

[

-

$

\

.

%

]

/

&

:

^

;

’

_

(

<

`

)

=

{

List of Character Assignments

The following characters can be entered using the numeric keys.

Key Entry mode

Alphabetic/Symbol

Numeric

Alphabetic/Symbol

Numeric

Alphabetic/Symbol

Numeric

Alphabetic/Symbol

Numeric

Alphabetic/Symbol

Numeric

Alphabetic/Symbol

Numeric

Alphabetic/Symbol

Numeric

Alphabetic/Symbol

Numeric

Available characters

. @ - _ / : ~ 1

1 a b c A B C 2

2 d e f D E F 3

3 g h i G H I 4

4 j k l J K L 5

5 m n o M N O 6

6 p q r s P Q R S 7

7 t u v T U V 8

8

3-9

Preparations

3-10

Key Entry mode

Alphabetic/Symbol

Numeric

Alphabetic/Symbol

Numeric

Alphabetic/Symbol

Numeric

Alphabetic/Symbol/

Numeric

Available characters w x y z W X Y Z 9

9

. , - _ ’ ! ? (space) 0

0

Switch between upper-/lowercase

* or . (decimal point)

#

Entering Characters

This section explains the procedure to enter characters using the key pad. This is necessary for entering details such as an e-mail address and host name.

Each character is entered by pressing the associated key on the numeric keys as

many times as necessary in order to display the required character - refer to List of

Character Assignments on page 3-9. You can change between character types by pressing right Select - refer to Available Characters on page 3-9.

Once the required character is displayed, press a different key or press X to enter the next character. To repeatedly enter the same character, press X to move the cursor and then enter that character again.

Example

To enter [email protected]:

1

With the Address Entry screen displayed - refer to Basic Scanning Procedure on

page 4-9. Press

f

2 times. h is displayed.

2 Press

c

4 times. _ is displayed.

3 Press

i

. p is displayed.

4 Press

j

. t is displayed.

5 Press X. The cursor will move one space to the right.

6 Press

j

. t is displayed.

7 Press

i

3 times. r is displayed.

8 Press

c

2 times. @ is displayed.

9 Enter the rest of the characters in the same way, and press Enter.

Completed will appear and the message display returns to the basic screen.

OPERATION GUIDE

Preparations

Selecting Message Language

You can select the language of the messages display by following the procedure in the Advanced Operation Guide. You can optionally download messages in other languages. Contact your dealer for information.

The following languages are available for selection:

English, Français, Deutsch, Italiano, Nederlands, Español, Português, and the downloaded languages.

Other Settings

Various default settings can be adjusted to your preference in this machine. For details on the adjustable default items and corresponding setting methods, refer to the Advanced Operation Guide.

OPERATION GUIDE 3-11

Preparations

3-12 OPERATION GUIDE

4 Basic Operation

Basic Copying Procedure

To change the default settings for the machine, refer to the Advanced Operation

Guide.

1 Turn the machine on. At the end of warm-up, the Start indicator will light.

2 Select from the copier’s various functions.

3 Press Paper Select to select the paper feed location, and press Enter. The message display returns to the basic screen.

If you select the MP Tray, you need to select both the size and media type to be used.

4 Press Original Quality. The Original

Quality screen is displayed.

OPERATION GUIDE

5 Press S or T to select the desired mode and press Enter. The message display returns to the basic screen.

Mode

Text+Photo (text and photo mode)

Photo (photo mode)

Text (text mode)

Description

Select for originals containing a mixture of both text and photographs.

Select for originals containing mostly photographs.

Select for originals containing mostly text.

4-1

Basic Operation

6 The copy exposure can be adjusted either automatically or manually.

This machine is initially set for manual exposure adjustment. Normally there will be no need for you to adjust the copy exposure.

7 Enter the number of copies required. Up to

999 can be entered.

8 Open the original cover and place the original face-down onto the platen against the left rear corner of the platen. Close the original cover.

9 Press Start. Copying begins immediately.

To cancel copying, press Stop/Clear. Refer

to Canceling Copy on page 4-3.

Completed copies are delivered to the output tray.

4-2 OPERATION GUIDE

Basic Operation

Canceling Copy

1 Press Stop/Clear. The Pausing Job List screen will be displayed.

2 Press S or T to select the copying job to cancel.

3 Press left Select.

4 Cancel Job. Are you sure? is displayed. Press left Select.

5 Canceling is displayed and the copying is canceled.

6 The Pausing Job List screen is displayed.

If you want to cancel another job, repeat steps 2 through 5.

7 Press right Select. The Status Menu screen is displayed and processing of jobs is resumed.

8 To enable copying again, press Copy. The message display returns to the basic screen.

OPERATION GUIDE 4-3

Basic Operation

Zoom Copies

It is possible to change the zoom ratio in order to make copies of an enlarged or reduced size. The following modes are available for selecting the desired zoom ratio.

Mode

Standard Zoom

Variable Zoom

Description

Copies can be made at one of the fixed zoom ratios.

The following ratios are registered in the machine:

200 %, 141 % (A5 Æ A4), 129 % (Statement Æ Letter),

115 % (B5 Æ A4), 100 % (default setting), 90 % (Folio

Æ A4), 86 % (A4 Æ B5), 78 % (Legal Æ Letter), 70 %

(A4 Æ A5), 64 % (Letter Æ Statement), and 50 %.

The zoom ratio can be set to any 1 % increment between 50 % and 200 %, as desired and shown below.

50 %

200 %

Standard Zoom

1 Press Copy.

4-4

2 Press left Select.

3 Press S or T to select Standard Zoom.

4 Press Enter.

5 Press S or T to select the desired zoom ratio.

6 Press Enter. The message display shows Completed and returns to the basic screen. The new zoom ratio is registered.

To start copying, place the original on the platen and press Start.

OPERATION GUIDE

Basic Operation

Variable Zoom

Perform the following procedure to make settings for the Variable Zoom mode.

1 Press Copy.

2 Press left Select.

3 Press S or T to select Zoom Entry.

4 Press Enter.

5 Press S or T, as appropriate, to change the displayed zoom ratio to the desired ratio.

6 Press Enter. The message display shows Completed and returns to the basic screen. The new zoom ratio is registered.

To start copying, place the original on the platen and press Start.

OPERATION GUIDE 4-5

Basic Operation

Collate Mode

Multiple originals can be collated.

To use the collate mode turn the continuous scan function on. For details, refer to the

Advanced Operation Guide.

Originals

1 Press Copy.

Copies

2 Press Function.

4-6

3 Press S or T to select Collate.

4 Press Enter.

5 Press S or T to select On.

6 Press Enter. The message display shows Completed and returns to the Function screen.

7 Press right Select.

8 Enter the desired number of copies.

9 Place the original on the platen and press Start. Scanning of the first original will start.

Replace the first original with the next one and press Start. Scanning will start.

10 Once all of the originals have been scanned, press right Select (End Scan). Copying starts. Scanned pages are printed.

OPERATION GUIDE

Basic Operation

Print Override Mode

The print override mode temporarily stops processing of the current job to enable copies of a more urgent job to be made.

After the print override processing is completed, the interrupted job will be resumed.

1 Press Function.

2 Press S or T to select Print Override.

3 Press Enter.

4 Press S or T to select On.

5 Press Enter.

6 Press right Select. The message display shows Completed and returns to the

Function screen.

7 Enter the desired number of copies.

8 Place the original on the platen and press Start. Completed copies are delivered to the output tray.

9 When the interruption is completed, perform steps 1 through 4 to switch Print

Override mode Off.

OPERATION GUIDE 4-7

Basic Operation

Low Power Mode

The machine has a Low Power Timer that is used to conserve power when the machine is not in operation. You can adjust the length of time (between 1 minute and

240 minutes) the machine waits before entering low power mode. The factory default time is 5 minutes. For details, refer to the Advanced Operation Guide.

The machine wakes from low power mode whenever any one of the keys on the operator panel is pressed, an original is set from document processor, the cassettes or MP tray are opened or closed, or a print job is received.

Auto Sleep

The machine has an Auto Sleep Timer that is used to conserve power when the machine is not in operation. You can adjust the length of time (between 1 minute and

240 minutes from the last activity) the machine waits before auto sleep is activated.

The factory default time is 30 minutes. For details, refer to the Advanced Operation

Guide.

To engage auto sleep manually, press and hold Reset/Power for at least three seconds. The auto sleep mode will engage immediately. The machine wakes from auto sleep mode automatically if a print job is received or whenever you press Reset/

Power.

4-8 OPERATION GUIDE

Basic Operation

Basic Scanning Procedure

You can scan documents and send them to e-mail addresses or a folder. The folder can be on a PC or FTP server. The recipients address can be entered from an internal address book, external address book (LDAP) or using a one-touch key.

Refer to the Advanced Operation Guide for the registration method to an address book and one-touch keys.

The scanner can be operated from a PC connected locally through a USB connection using a Kyocera TWAIN driver contained in attached CD-ROM.

The format of the scanned image is selectable. The initial format is PDF.

Scan to E-mail

The following procedure explains the method for attaching scan data to e-mail for transmission.

Scan to e-mail works within the following environments:

•

•

•

It must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.

The SMTP settings must be completed. Use COMMAND CENTER, to register the IP address and the host name of the SMTP server. Refer to the Advanced

Operation Guide.

There may be a times where transmission is not possible due to the size of each e-mail item.

Recipient Entry from the Operation Panel

An e-mail address is entered directly from the operation panel, and the procedure to

transmit is explained. Refer to Recipient Selection from Address Book on page 4-10

for the procedure for using the Address Book and to the Advanced Operation Guide for information on registering an address in the address book.

1 Press Send.

2 Press W.

OPERATION GUIDE 4-9

Basic Operation

3 Press S or T to select E-mail and press Enter.

4

Enter the destination e-mail address. Refer to Character Entry on page 3-8 for

information on entering characters.

5 Once you have completed entering the address, press Enter.

6 To enter a subject and/or message, press right Select.

If you do not need subject and message, go directly to step 10 without pressing right

Select.

Enter the subject for the e-mail when the subject input screen is displayed (60 characters maximum).

7 Press Enter. Enter the desired message for the e-mail when the message input screen is displayed (60 characters maximum).

8 Press Enter. The Completed screen is displayed, and the message display returns to the basic screen.

9 Place the original on the platen and press Start.

The scanned image is sent to the destination e-mail address as an attachment. The image (PDF) is named as doc plus the date and time at which it was transmitted. For example, a PDF attachment named doc04252005101530.pdf is a file sent on 2005

April 25th at 10:15:30.

Recipient Selection from Address Book

1 Press Send.

2 Press X.

4-10

3 Press S or T to select Address Book or Ext Address Book.

4 Press Enter.

5 Press

S or T to select a desired name.

OPERATION GUIDE

Basic Operation

6 Press Enter.

7 Press S or T to select E-mail.

8 Press Enter. Completed will appear and the message display returns to the basic screen.

9 Place the original on the platen and press Start.

The scanned image is sent to the destination e-mail address as an attachment. The image (PDF) is named as doc plus the date and time at which it was transmitted. For example, a pdf attachment named doc04252005101530.pdf is a file sent on 2005

April 25th at 10:15:30.

Scan to Folder

The following procedure explains the method for scanning data to a folder on a PC or FTP server. The scanned data can only be sent to one folder at a time. Refer to

Recipient Selection from Address Book on page 4-10 for the procedure for using the

Address Book and to the Advanced Operation Guide for information on registering an address in the address book.

Entering a Recipient Address from the Operation Panel

1 Press Send.

2 Press W.

OPERATION GUIDE

3 Press S or T to select Folder.

4 For transmission to a shared PC folder, press the

S or T to select SMB.

For transmission to a shared FTP folder, press the

S or T to select FTP.

5 Press Enter.

6 Enter the host name or the IP address of the host and press Enter.

7 Enter the path name where the file is to be stored and press Enter.

4-11

Basic Operation

8 Enter the login user name and press Enter.

If you also have a domain name, enter it after the user name.

9 Enter the login password and press Enter.

10 Press Enter.

11 Place the original on the platen and press Start.

The scanned image is sent to the destination e-mail address as an attachment. The image (PDF) is named as doc plus the date and time at which it was transmitted. For example, a pdf attachment named doc04252005101530.pdf is a file sent on 2005

April 25th at 10:15:30.

Recipient Selection from Address Book

1 Press Send.

2 Press X.

4-12

3 Press S or T to select a desired name.

4 Press Enter.

5 Press

S or T to select the folder.

6 Press Enter. Login User Name input screen is displayed.

7 Enter the login user name and press Enter. If you also have a domain name, enter it after the user name.

8 Enter the login password and press Enter.

OPERATION GUIDE

Basic Operation

9 Place the original on the platen and press Start.

The scanned image is sent to the destination e-mail address as an attachment. The image (PDF) is named as doc plus the date and time at which it was transmitted. For example, a pdf attachment named doc04252005101530.pdf is a file sent on 2005

April 25th at 10:15:30.

Recipient Selection from One-Touch Keys

Frequently used recipients can be registered into the one-touch keys. If two or more one-touch keys are chosen a simultaneous transmission can take place. Refer to the

Advanced Operation Guide for the registration procedure for the one-touch keys.

1 Press Send.

2 Press the one-touch key on which the destination is registered.

3 Place the original on the platen and press Start.

The scanned image is sent to the destination e-mail address as an attachment. The image (PDF) is named as doc plus the date and time at which it was transmitted. For example, a pdf attachment named doc04252005101530.pdf is a file sent on 2005

April 25th at 10:15:30.

Scan with TWAIN Driver

Be sure that you connect your PC with the machine using the USB cable and install the Kyocera TWAIN Driver. The scan can be carried out from any TWAIN compatible application program. Refer to Advanced Operation Guide for the installation procedure and the usage of Kyocera TWAIN Driver.

Selecting Color Scan Mode

The following color modes are available for scanning:

Mode

Full Color

Grayscale

Monochrome

Description

The original will be scanned in full color. The scanning exposure will be set to Manual.

The shading of the original will be reproduced. The scanning exposure will be set to Manual.

The original will be scanned in monochrome. The resulting file size for the scan data will be smaller in comparison with the other color modes.

Refer to the Advanced Operation Guide.

OPERATION GUIDE 4-13

Basic Operation

Basic Printing Procedure

Be sure that the machine’s printer cable or network cable and the power cord are properly connected.

Installing the Printer Driver

To use the printer function, the printer driver must be installed. For information on how to install the printer driver software, refer to the Kyocera Extended Driver

Operation Guide.

Printing from Application Software

1 Be sure that paper of the size specified for the document in the application is in the machine.

2 Select Print from the File menu. The Print dialog box is displayed.

3 Choose this machine from the printer names drop-down list.

4 Specify the number of copies to print in Number of copies and any other options you want to use. For details, refer to the Kyocera Extended Driver Operation Guide.

5 Click the OK button.

4-14 OPERATION GUIDE

5 Maintenance

Cleaning the Machine

CAUTION:

For safety purposes, always remove the power cord from the outlet when performing cleaning.

Always use a soft cloth dampened with alcohol or mild detergent to clean the machine.

Open the original cover and wipe the platen and the original cover, as shown in the illustration.

If the optional document processor is installed in your machine, open the document processor and wipe the gray portion, as shown in the illustration.

If copies appear soiled while using the optional document processor the slit glass is dirty.

Toner Container Replacement

If Replace Toner appears on the message display, replace the toner container and

clean the charger and registration roller. Refer to Cleaning the Charger and the

Registration Roller on page 5-4.

Online Help Messages

When Replace Toner is displayed, press left Select (Help) to display the procedure to replace the toner container.

Press S to display the next step or press T to display the previous step.

Press Enter to exit the online help message display.

OPERATION GUIDE 5-1

Maintenance

Replacing Toner Container

1 Open the top cover.

2 Open the front cover.

5-2

3 Lift the process unit, together with the toner container, out of the machine and place it on a clean, level surface.

Do not stand the process unit on end and never expose the drum to normal lighting for more than five minutes.

4 Pull the lock lever towards to the UNLOCK position then pull the toner container release lever to the right.

5 Gently remove the old toner container. Put it in the supplied plastic bag and dispose of it according to local rules and regulations.

CAUTION:

Do not burn or open the toner container.

OPERATION GUIDE

6 Shake the new toner container horizontally

5 or 6 times to distributed the toner inside.

7 Remove the orange protective seal.

8 Align the knob on the left side of the container with the groove in the process unit and insert it. Push on the PUSH HERE marks until the container clicks into place.

Maintenance

OPERATION GUIDE

9 Push the lock lever back into its locked position (away from you).

Clean the charge and registration roller.

Refer to Cleaning the Charger and the

Registration Roller on page 5-4.

5-3

Maintenance

Cleaning the Charger and the Registration Roller

1 Slide the charger cleaner knob backwards and forwards 2 to 3 times, then return it to the CLEANER HOME POSITION.

If the charger cleaner is not properly restored a black band will appear on copies.

2 Use the cleaning cloth supplied to clean paper dust and dirt accumulated on the metal registration roller (A) inside the machine.

Do not touch the black transfer roller (B).

(B)

(A)

3 After cleaning, align the pins (C) on both sides of the process unit with the guides inside the machine, and carefully slide the process unit into the machine until in stops.

(C) (C)

4 Close the front cover.

5 Close the top cover.

6 When the toner container is replaced, reset the toner gauge. For details, refer to the

Advanced Operation Guide.

5-4 OPERATION GUIDE

Maintenance

Reinstalling the Transport Pin

System Menu/

Counter

S or T

Service Setting

Enter

S or T

Transport Mode

Enter

Follow the instructions below to reinstall the transport pin before moving the machine

1

Access Transport mode.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2

Press left Select on the operation panel.

3

Turn the power switch off.

4

Open the top and front cover.

5

Remove the transport pin.

6

Fasten the transport pin as shown.

7

Close the front and top cover.

OPERATION GUIDE 5-5

Maintenance

5-6 OPERATION GUIDE

6 Troubleshooting

General Guidelines

The table below provides basic solutions for problems you may encounter with the machine. We suggest you consult this table to troubleshoot the problems before calling for service.

Symptom Check Item Corrective Action

Nothing lights on the operation panel when the power switch is turned on.

No copies delivered after Start is pressed.

Blank copies.

Light copies.

Dark copies.

Dirty copies.

Is the power plug connected to an AC outlet?

Is there some indication of the trouble on the operation panel?

Were the originals placed correctly?

Is the copier in the Auto

Exposure Adjustment mode?

Is the copier in either the

Photo, Text+Photo, or Text mode?

Is the copier in the EcoPrint mode?

Is the Add Toner indicator lit?

Is the copy paper damp?

Is the copier in the Auto

Exposure Adjustment mode?

Is the copier in either the

Photo, Text +Photo, or Text mode?

Is the platen or the optional document processor dirty?

Connect the plug to an AC outlet.

Check the appropriate response to that indication and perform the corresponding procedure.

When placing originals on the platen, place them face-down.

When setting originals in the optional document processor, place them face-up.

Perform the Auto Exposure

Adjustment procedure.

Adjust the exposure to the correct level.

Select an image quality mode other than the EcoPrint mode.

Replace the toner container.

Replace the copy paper with new paper.

Perform the Auto Exposure

Adjustment procedure.

Adjust the exposure to the correct level.

Clean the platen and/or the optional document processor.

Clean the charger.

Reference

—

page 6-3

page 4-1

—

—

page 4-1

—

page 5-1

page 2-1

—

page 4-1

page 5-1

page 5-4

OPERATION GUIDE 6-1

Troubleshooting

Symptom Check Item Corrective Action

Black or white bands on copies.

Skewed copies.

Is the charger cleaner in the

CLEANER HOME POSITION?

If you are using the optional document processor, is the slit glass dirty?

Were the originals placed correctly?

Remove the process unit and return the charger cleaner to its home position.

Clean the slit glass.

It is also possible to use the

Scan Noise Reduction function to make black lines on the copies less apparent. For details, refer to the Advanced

Operation Guide.

When placing originals on the platen, align them against the upper left corner.

When placing originals in the optional document processor, align the width guides securely before inserting the originals.

Load the paper properly.

Frequent paper jams.

Is the paper loaded properly in the cassette?

Is the paper curled, folded or wrinkled?

The Add Toner indicator doesn’t go out after replacing the toner container.

Is there any jammed paper or loose scraps of paper remaining inside the machine?

Does the registered paper size match the size you are actually using?

Did you shake the new toner container enough?

Replace the paper with new paper.

Carry out the appropriate procedure to remove the paper.

Be sure the registered paper size matches the size you are actually using.

Shake the toner container horizontally 5 or 6 times.

Reference

page 5-4

page 5-1

page 4-1

—

page 2-1

—

page 6-7

—

page 5-3

6-2 OPERATION GUIDE

Troubleshooting

Maintenance and Error Messages

When any of the following messages appears on the message display, perform the procedure provided below.

Message Procedure

Add paper to (paper source).

The paper has run out. Add paper to the paper source;

Casset. 1, Casset. 2 (with option paper feeder) or MP

Tray.

The cassette is not properly closed. Be sure the cassette is closed securely.

Close Document Processor.

The document processor is still open even though an original has been inserted.

Close the document processor.

Close Document Processor

Cover.

Close Top Cover.

The left cover to the document processor is open.

Close the cover securely.

The top cover or the front cover is open.

Close the covers securely.

Enter address.

Enter destination.

Enter file name.

Enter host name.

Enter was pressed without entering a recipient. Enter the address.

Start was pressed without entering a recipient. Enter the recipient.

Enter was pressed without entering a file name. Enter the file name.

Enter was pressed without entering a host name. Enter the host name.

Enter path.

Enter was pressed without entering a PC folder path or an FTP network path. Enter the PC folder path or FTP network path.

An invalid character was entered.

Entry error.

Enter correctly.

Error occurred.

Call service person.

C####

Error occurred.

Power switch turn off and on again.

C####

Exceeded max count. Job is canceled.

Turn the power switch off and then back on again. If this message still remains, make a note of the number that is displayed together with the letter C. Then, turn the power switch off, and contact your service representative or authorized service center.

Illegal account. Job is canceled.

Illegal user ID. Job is canceled.

When job accounting is enabled and the current job will exceed the account limit, press right Select to cancel the print job.

When job accounting is enabled and the selected account is invalid, press right Select to cancel the job.

When user login is enabled and the wrong user ID or password is entered, press right Select to cancel the job.

Reference

page 2-1

—

—

—

—

—

—

—

—

—

—

—

—

—

OPERATION GUIDE 6-3

Troubleshooting

Message Procedure

Insert Cassette1.

Insufficient memory.

Unable to start job.

KPDL error.

Job is canceled.

####

Load paper in Cassette1.

Size # Type #

Load paper in Cassette2.

Size # Type #

Load paper in

MP Tray.

Size # Type #

Memory overflow.

Part of the job end is printed.

The paper feeder was selected, but cassette 1 is not installed properly.

Push the upper cassette securely into the machine.

Memory shortage occurred during processing of other jobs.

Current print processing cannot continue.

If you want to cancel printing, press right Select. If Auto

Error Clear is set to On, printing will be automatically resumed after a preset period of time.

There is no paper in the indicated cassette. Press right

Select.

If you have loaded paper in the cassette, select Print

(Continue) and press Enter.

To switch to another paper feed location, select Paper

select and press Enter.

The available paper feed locations will be displayed.

Select the desired paper feed location and press Enter.

The machine’s memory is full. Press left Select to cancel the copying procedure. Pressing right Select after a part of the job being processed is printed will end the job.

Insert fewer originals and try to copy again.

To add expansion memory, contact your service representative or authorized service center.

A paper jam has occurred. Press left Select to display the online help messages and remove the jammed paper.

Paper Jam at Cassette1.

Paper Jam at Cassette2.

Paper Jam at MP Tray.

Paper Jam at Document

Processor.

Paper Jam in Printer.

Place original and press Start key.

Print overrun.

This page isn't complete.

Remove original from

Document Processor.

The machine will attempt to make copies from any originals that remain uncopied.

Reposition the original on the platen or in the document feed tray and try to copy again.

The data transferred to the machine was too complex to print on a page.

To continue printing, press right Select. To cancel printing, press left Select.

This appears if there is a document in the document processor when the power is turned on. It also appears when the paper has jammed while being fed from the document processor because of the way it was placed.

Remove all the document pages inside the document processor, and set them again correctly.

Reference

—

—

Advanced

Operation

Guide

page 2-1

Advanced

Operation

Guide

page 6-7

—

—

page 6-10

6-4 OPERATION GUIDE

Troubleshooting

Message

Replace Toner.

Scan memory overflow. Job is canceled.

Send error.

####

Procedure

Toner has run out so further copying or printing is impossible.

Replace the toner container using a new toner kit.

Press right Select to cancel the copying procedure.

The total amount of data received by the machine exceeds the machine’s internal memory. To verify the current amount of memory, print out a Status Page.

To cancel printing, press right Select. If Auto Error Clear is set to On, printing will be automatically resumed after a preset period of time.

Lower the image quality.

An error has occurred during transmission. The possible error codes and their descriptions are as follows.

1101: The server name of the SMTP server is not set correctly or the host name is incorrect when sending scan data to an FTP server. Use COMMAND CENTER and register the SMTP server name and the host name correctly.

1102: The login user name is incorrect or the domain name has not been entered. Enter login name, domain name and password correctly.

1103: The network path name is incorrect or you do not have access to the folder specified. Use COMMAND

CENTER and register the path name correctly.

1104: No recipient address. Enter e-mail address correctly.

1105: E-mail - The SMTP protocol setting is turned off.

Use COMMAND CENTER and turn on the SMTP protocol setting.

Scan to PC (SMB) - SMB setting is turned off. Use

COMMAND CENTER and turn on the SMB setting.

Scan to PC (FTP) - FTP setting is turned off. Use

COMMAND CENTER and turn on the FTP setting.

1106: The sender address setting under e-mail: SMTP is not registered. Use COMMAND CENTER and register the sender address.

210#: The network cable is disconnected or the hub that it is connected to is not operating properly. Check the cable connection or the hub.

The server name or the host name of the SMTP server is not set correctly. Use COMMAND CENTER and register the SMTP server name and the host name correctly.

220#: The network cable has become disconnected during transmission or the hub that it is connected to has stopped operating. Check the cable connection or the hub.

Reference

page 5-1

page 4-3,

Advanced

Operation

Guide

Advanced

Operation

Guide

page 4-11

Advanced

Operation

Guide

page 4-9

Advanced

Operation

Guide

Advanced

Operation

Guide

page 3-1

Advanced

Operation

Guide

page 3-1

OPERATION GUIDE 6-5

Troubleshooting

Message

Send error.

####

This key is not registered.

Toner low.

Waste toner near full.

Waiting to scan.

Wrong account ID.

Wrong password.

Wrong user ID.

Procedure

3101: SMTP Authentication error. Consult with your network administrator to verify that the Login Account

Name and Login Password required for SMTP

Authentication are correct.

The SMTP server or FTP server is not operating properly. Check with your network administrator.

An unregistered one-touch key was chosen. Select the correct one-touch key.

Toner is running low. Replace the toner container using a new toner kit as soon as possible.

Remove the process unit from the machine. Gently shake the process unit horizontally a few times. Reinstall it into the machine. The machine will stop printing soon, contact your service representative or authorized service center.

The memory to execute the job is insufficient. The job will be automatically resumed, after the memory capacity to execute is available. If you want to cancel the job, press left Select.

When job accounting is enabled, the account ID was already registered. Enter the correct account ID.

Reference

Advanced

Operation

Guide

—

page 5-1

—

—

When user login is enabled, an incorrect job accounting password was entered. Enter the correct password.

When the user management setup (User Login) is enabled an incorrect user ID was entered. Enter the correct user ID.

Advanced

Operation

Guide

Advanced

Operation

Guide

Advanced

Operation

Guide

6-6 OPERATION GUIDE

Troubleshooting

Paper Jam

1

2

3

4

5

If a paper jam occurs, a message will be displayed about the jam and copying or printing will stop.

Leave the power switch on and to remove the jammed paper refer to MP Tray and

Inside Machine on page 6-7.

Jam Location Indicators

Indicator Meaning Reference

Original jam in the optional document processor.

Paper jam inside the machine

Paper jam in the MP tray.

page 6-10

page 6-7 page 6-7

Paper jam in the upper cassette.

page 6-9

Paper jam in the optional paper feeder.

page 6-9

WARNING:

High voltage is present in the charger section. Take sufficient care when working in this area, as there is a danger of electrical shock.

CAUTION:

The fixing unit is extremely hot. Take care when working in this area.

Online Help Messages

When Paper Jam is displayed, press left Select (Help) to display the procedure to clear the jam.

Press S to display the next step or press T to display the previous step.

Press Enter to exit the online help message display.

MP Tray and Inside Machine

Remove any prints on the output tray before performing this procedure.

1 Open the top cover.

OPERATION GUIDE 6-7

Troubleshooting

2 Open the front cover.

3 Take the process unit out of the machine.

4 If the leading edge of the jammed paper is visible, pull it out towards you.

If the paper is not visible, perform the

Cassette procedure.

If the paper has been fed to the rear of the machine but the leading edge is not visible, perform the Face-up Tray procedure.

5 Replace the process unit by aligning the pins on both sides with the guides inside the machine, and slide it into the machine until it stops.

6 Close the front cover.

7 Close the top cover.

6-8 OPERATION GUIDE

Cassette

1 Pull out the cassette that is in use.

2 Remove the jammed paper.

If a paper jam occurs in the optional paper feeder, the procedure is the same as for the cassette.

3 Push the cassette back in securely. The misfeed indications will disappear.

Face-up Tray

1 Open the rear cover.

OPERATION GUIDE

2 Remove the jammed paper.

CAUTION:

The fixing unit is extremely hot. Take care when working in this area.

Troubleshooting

6-9

Troubleshooting

3 Close the rear cover.

4 Open and then close the top cover. The jam indications will disappear.

Optional Document Processor

1 Remove all of the originals from the document feed tray.

2 Open the left cover of the document processor.

3 Remove the jammed original.

If the original is caught in the rollers or difficult to remove, proceed to the next step.

6-10 OPERATION GUIDE

4 Open the document processor.

5 Remove the jammed original.

6 Close the document processor.

7 Place the originals.

Troubleshooting

OPERATION GUIDE 6-11

Troubleshooting

6-12 OPERATION GUIDE

7 Specifications

NOTE:

Specifications are subject to change without notice.

Main Body

Item

Printing system

Originals

Copy sizes

Cassette

Specification

Electro-photographic

Sheets of paper, books and 3-dimensional objects

MP tray

A4, A5, ISO B5, JIS B5, Folio, 16K, 8 1/2 × 14 inches

(Legal), 8 1/2 × 11 inches (Letter), 7 1/4 × 10 1/2 inches (Executive), and 8 1/2 × 13 inches (Oficio II)

3.15 to 8.50 inches × 5.83 to 14.02 inches

80 to 216 mm × 148 to 356 mm

0.5 to 5.5 mm

Refer to Appendix in Advanced Operation Guide.

Print margin loss

Paper

Paper feed capacity

Paper cassettes:

MP tray:

250 sheets (80 g/m²)

50 sheets (80 g/m²)

25 sheets (120 g/m²)

10 sheets (160 g/m²)

1 sheet (Transparency)

Stacking capacity

Output tray:

Face-up tray:

Warm-up time

Approx. 150 sheets (80 g/m²)

Approx. 30 sheets (80 g/m²)

1 sheet (special paper)

At room temperature of 73.4 °F/23 °C, humidity

60 %RH:

10 sec. or less Recovery from low power mode:

Recovery from sleep mode:

15 sec. or less

OPERATION GUIDE 7-1

Specifications

Item

Memory

Standard model

Option memory

Ambient conditions

Temperature

Humidity

Altitude

Illumination

Power source

Dimensions (W) × (D) × (H)

Weight (without toner container)

Noise emission

Required space (W) × (D)

Specification

96 MB (64 MB fixed and 32 MB detachable)

Up to 256 MB to replace 32 MB

10 to 32.5 °C

20 to 80 %RH

Maximum 2,000 m (6,500 feet)

1,500 lux or less

120 V AC, 60 Hz, 7.8 A

220 to 240 V AC, 50/60 Hz, 4.0 A

19 9/16 × 16 5/8 × 15 3/16 inches

496 × 421 × 385 mm

Approx. 32 lbs.

Approx. 14.5 kg

70 dB(A)

19 9/16 × 29 3/16 inches

496 × 740 mm

Copying Functions

Item Specification

Copying speed

Platen (1:1) 8 1/2 × 11 inches (Letter)/A4: 18 copies/min.

A5: 10 copies/min.

8 1/2 × 14 inches (Legal): 15 copies/min.

8 1/2 × 11 inches (Letter)/A4: 18 copies/min.

Document Processor

(1:1)

First copy

Resolution

Approx. 9.5 sec. (1:1, 8 1/2 × 11 inches (Letter)/A4)

Scanning and Printing 600 × 600 dpi

Continuous copying 1 to 999 sheets

Zoom ratios 50, 64, 70, 78, 86, 90, 100, 115, 129, 141, and 200 %

Any 1 % increment between 50 and 200 %

7-2 OPERATION GUIDE

Specifications

Printing Functions

Item Specification

Printing speed

First print

Resolution

8 1/2 × 11 inches (Letter)/A4: 18 copies/min.

A5: 10 copies/min.

8 1/2 × 14 inches (Legal): 15 copies/min.

8 1/2 × 11 inches (Letter)/A4: Approx. 8 sec.

300, 600 dpi, and Fast 1200

Compatible operation system Microsoft Windows 95/98/Me

Microsoft Windows NT 4.x/2000/XP

Apple Macintosh OS 9.x/OS X 10.x

UNIX

Host Interface Parallel: 1 port (IEEE1284)

USB: 1 port (Hi-speed USB)

Ethernet: 1 port (10BASE-T/100BASE-TX)

Emulations Line printer, IBM proprinter, DIABLO 630, EPSON LQ-

850, PCL6, and KPDL

Scanning Functions

Item Specification

Scanning Speed Monochrome: 18 scan/min.

Full Color or Grayscale: 4.8 scan/min.

1:1 - 8 1/2 x 11 inches (Letter)/A4, 200 dpi

200 x 100, 200 x 400, 200, 300, 400, and 600 dpi

Resolution

†

Color mode Full Color: 8 bit/dot (each color)

Grayscale: 8 bit/dot

Monochrome: 1 bit/dot

File format PDF, TIFF (Only monochrome mode), JPEG (Only full color and grayscale modes)

100 % and Auto Zoom ratios

Host Interface

†.

Ethernet: 1 port (10BASE-T/100BASE-TX)

USB (TWAIN): 1 port (Hi-speed USB)

The maximum resolution using full color or gray scale modes is 300 dpi. To scan in full color or gray scale with 400 dpi or 600 dpi resolution, expansion of the internal memory is required. Refer to the Advanced Operator Guide.

OPERATION GUIDE 7-3

Specifications

Document Processor (Option)

Item

Original feed system

Originals

Original sizes

Specification

Automatic feeding

Sheets of paper

Maximum: 8 1/2 × 14 inches (Legal) and Folio

Minimum: 5 1/2 × 8 1/2 inches (Statement) and A5R

50 to 120 g/m²

50 (50 to 80 g/m²)

Original paper weight

Maximum number of originals

Dimensions (W) × (D) × (H)

Weight

17 15/16 × 13 1/16 × 3 11/16 inches

455 × 331 × 93 mm

Approx. 5 lbs.

Approx. 2.3 kg

Paper Feeder (Option)

Item

Paper feed capacity

Paper sizes

Paper

Dimensions (W) × (D) × (H)

Weight

Specification

250 sheets (80 g/m²)

A4, A5, ISO B5, JIS B5, Folio, 16K, 8 1/2 × 14 inches

(Legal), 8 1/2 × 11 inches (Letter), 7 1/4 × 10 1/2 inches (Executive), and 8 1/2 × 13 inches (Oficio II)

Refer to Appendix in Advanced Operation Guide.

14 7/8 × 14 3/4 × 3 1/8 inches

378 × 375 × 79 mm

Approx. 4.5 lbs.

Approx. 2.0 kg

Environmental Specifications

Item

Duplex copying

Paper feed

Specification

Not available

Recycled paper made from 100% recycled pulp may be used with this product.

7-4 OPERATION GUIDE

INDEX

A

Application software

4-14

C

Canceling copy

4-3

Cassette

2-1

Caution labels

Legal and Safety-xi

Character assignments

3-9

Charger

5-4

Charger cleaner knob

5-4

Cleaner home position

5-4

Cleaning

5-1

Collate mode

4-6

Color scan mode

4-13

COMMAND CENTER

3-5

,

3-6

,

4-9

Connecting the cables

3-1

Copying

4-1

D

Date and time

3-6

Default gateway

3-5

Default operation mode

3-7

E

Entering characters

3-8

Error messages

6-3

F

Face-up tray

2-5

K

KX printer driver

4-14

L

Language selection

3-11

Loading paper

2-1

OPERATION GUIDE

Low power mode

4-8

M

Maintenance

5-1

Maintenance messages

6-3

Message display

1-5

MP tray

2-3

N

Names of machine parts

1-1

Network (TCP/IP) settings

3-4

Network cable

3-1

O

One-Touch Key

4-13

Operation panel

1-4

Other settings

3-11

P

Paper jam

6-7

Document processor

6-10

Face-up tray

6-9

in a cassette

6-9

MP Tray and inside machine

6-7

Paper stopper

2-1

,

2-3

Paper width guide

2-2

Photo mode

4-1

Power cord

3-2

Power switch

3-2

Precautions for use

Legal and Safety-xiii

Print Override mode

4-7

Printer cable

3-1

Printer driver

4-14

Printing

4-14

R

Registration roller

5-4

Release button

2-2

INDEX-1

S

Scan to E-mail

4-9

Scan to Folder

4-11

Scanning

4-9

Sleep mode

4-8

Specifications

7-1

Copying Functions

7-2

Document Processor (Option)

7-4

Environmental Specifications

7-4

Main Body

7-1

Paper Feeder (Option)

7-4

Printing Functions

7-3

Scanning Functions

7-3

Standard zoom

4-4

Stopper extension lock

2-3

Subnet mask

3-4

Summer time

3-6

T

Text mode

4-1

Text+Photo mode

4-1

Time zone

3-5

Toner container

5-1

Transfer roller

5-4

TWAIN

4-13

V

Variable zoom

4-4

,

4-5

Z

Zoom copy

4-4

INDEX-2 OPERATION GUIDE

A1

For best results and machine performance, we recommend that you use only our original supplies for your products.

©2005 is a trademark of Kyocera Corporation

KM-1820

FS-1118MFP

Operation Guide

Rev. 1.1 2006.9

Printed in China 302GM56011

Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.