REGULAR AGENDA BOARD of DIRECTORS MEETING CONSOLIDATED

REGULAR AGENDA BOARD of DIRECTORS MEETING  CONSOLIDATED
BOARD of DIRECTORS MEETING
Wednesday, May 20, 2015
4:00 p.m.
REGULAR AGENDA
CONSOLIDATED
This document is a consolidation of the above-noted meeting agenda and includes the
addition of the document(s) listed below. Note that documents listed below that have
been brought forward at the meeting and form a part of the agenda will be found at the
back of this agenda package.
AGENDA ADDITIONS
Agenda Item No.
Subject
E.7
−
In Camera – Section 90(1)(e)
E.8
−
In Camera – Section 90(1)(e)
REGIONAL DISTRICT OF NORTH OKANAGAN
BOARD of DIRECTORS MEETING
Wednesday, May 20, 2015
4:00 p.m.
REGULAR AGENDA
A.
APPROVAL OF AGENDA
1. Board of Directors – May 20, 2015
(Opportunity for Introduction of Late Items)
(Opportunity for Introduction of Late Items – In Camera Agenda)
RECOMMENDATION 1
(Unweighted Corporate Vote – Simple Majority)
That the Agenda of the May 20, 2015 regular meeting of the Board of Directors be
approved as presented.
B.
ADOPTION OF MINUTES
1. Board of Directors – May 6, 2015
RECOMMENDATION 2
Page 1
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the May 6, 2015 meeting of the Board of Directors be adopted as
circulated.
C.
DELEGATIONS
1. Kalamalka Lake Provincial Park – Proposed Boundary Adjustment
- Presentation to be provided by Keith Baric, Planning Section Head – Okanagan,
BC Parks, Ministry of Environment
D.
UNFINISHED BUSINESS
Board of Directors Agenda – Regular
E.
-2-
May 20, 2015
NEW BUSINESS
1. Bylaw 2670 - Building
− Staff report dated March 31, 2015
RECOMMENDATION 3
Page 7
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Electoral Area Advisory Committee, Building Bylaw
No. 2670, 2015, be given First Reading.
RECOMMENDATION 4
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Electoral Area Advisory Committee, Building Bylaw
No. 2670, 2015 be referred to legal counsel, advisory planning commissions, internal
departments and outside agencies involved in the construction industry.
2. Bylaw 2678 – Greater Vernon Water Metering
− Staff report dated April 20, 2015
RECOMMENDATION 5
Page 53
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, Greater Vernon
Water Metering Bylaw No. 2678, 2015, as amended at the May 7, 2015 Greater
Vernon Advisory Committee meeting, be given First, Second and Third Readings.
RECOMMENDATION 6
(Customized Stakeholder Vote - 2/3 Majority – Includes Coldstream, Vernon,
Electoral Areas B and C)
That Greater Vernon Water Metering Bylaw No. 2678, 2015 be Adopted.
3. Petition Results for the South Vernon Irrigation District – East and Issues with
Swan Lake Weir
− Staff report dated April 23, 2015
RECOMMENDATION 7
Page 61
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, the Water
Licenses supported by storage on Swan Lake (F008601 and C021424) be officially
abandoned immediately; and further,
That staff be directed to undertake a petition process for the South Vernon Irrigation
District – East (SVID-E) to decide between two options for the future of the irrigation
district:
Board of Directors Agenda – Regular
-3-
May 20, 2015
Option 1 – That the existing irrigation network be upgraded and connected to the
Claremont Well (with a temporary connection to Greater Vernon Water). The cost of
these improvements and operation and maintenance to be reflected in new revised
rates, or
Option 2 – That the irrigation district be dissolved.
4. Petition Results and Dissolving of the South Vernon Irrigation District – West
− Staff report dated April 23, 2015
RECOMMENDATION 8
Page 65
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, the South
Vernon Irrigation District – West (SVID-W) service provided by Greater Vernon
Water be dissolved; and further,
That Greater Vernon Water cease to operate, manage and invoice for the SVID-W
service; and further,
That Greater Vernon Water provide a credit on account for the first quarter of 2015 of
the fees invoiced under Schedule ‘A’ – Section 17 of the Water Rates Imposition
Bylaw by SVID-W participants resulting from a discontinued service.
5. Greater Vernon Museum and Archives – Board Appointments
− Staff report dated April 14, 2015
RECOMMENDATION 9
Page 71
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, the following
appointments be made to the Greater Vernon Museum and Archives Board:
- Gabriel Newman
- Two-year term (re-appointment)
- Dan Stuart
- Two-year term (new-appointment)
6. Greater Vernon Sub-Regional Parks and Trails – Dogs on Beaches
− Staff report dated April 21, 2015
RECOMMENDATION 10
Page 79
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, the request to
amend Greater Vernon Parks Regulation Bylaw No. 2594, 2013 to allow dogs on
public beaches within the Greater Vernon Sub-Regional Parks and Trails Service be
denied.
Board of Directors Agenda – Regular
-4-
May 20, 2015
7. Bid to Host BC 55+ (Seniors) Games
− Staff report dated April 17, 2015
RECOMMENDATION 11
Page 82
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, the City of
Vernon’s bid to host the BC 55+ Games in 2017, 2018 or 2019 be supported, with
the preference being the 30th Anniversary Games in 2017.
RECOMMENDATION 12
(Customized Stakeholder Vote – Includes Coldstream, Electoral Areas B and C)
That as recommended by the Greater Vernon Advisory Committee, if the City of
Vernon’s bid to host the BC 55+ Games in 2017, 2018, or 2019 is successful, the
Regional District through the Greater Vernon Recreation and Programming Grant
Service (063), agrees to commit proportional financial support towards the $60,000
cash contribution to the BC 55+ Games Host Society in the budget year that the
Games are awarded.
RECOMMENDATION 13
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, if the City of
Vernon’s bid to host the BC 55+ Games in 2017, 2018, or 2019 is successful, the
Regional District, through the Greater Vernon Parks, Recreation and Culture
Function (060), agrees to provide in-kind support to the BC 55+ Games Host
Society, through Grants In-Lieu of the facility-use costs associated with the use of
Regional District owned/managed parks and facilities for the purposes of the Games,
in the budget year that the Games are awarded.
8. Water Source Protection
FOR DISCUSSION
9. Clean Air Day
− Staff report dated May 13, 2015
RECOMMENDATION 14
Page 96
(Transit/Regional – Weighted Stakeholder Vote – Excludes Electoral Areas C and E)
(Transit/UBCO – Weighted Stakeholder Vote – Excludes Electoral Area E)
That the provision of free North Okanagan and UBCO Connector Transit service on
route numbers 60, 61 and 90 on National Clean Air Day, Wednesday June 3, 2015,
during Environment Week be supported.
F.
BUSINESS ARISING FROM DELEGATIONS
Board of Directors Agenda – Regular
G.
-5-
May 20, 2015
REPORTS
1. Standing and Select Committees
RECOMMENDATION 15
Page 97
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the following meetings be received for information:
− Regional Growth Management Advisory Committee – April 15, 2015 (unadopted)
− Electoral Area Advisory Committee – Regular – May 7, 2015 (unadopted)
− Greater Vernon Advisory Committee – Regular – May 7, 2015 (unadopted)
2. External Committee Reports
3. Chief Administrative Officer’s Report
4. Chair’s Report
H.
IN CAMERA
RECOMMENDATION 16
(Unweighted Corporate Vote – Simple Majority)
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board
of Directors convene In Camera to deal with matters deemed closed to the public in
accordance with Section 90(1)(c), (e) and (k) of the Community Charter.
I.
REPORT FROM IN CAMERA
J.
ADJOURNMENT
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item B.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the BOARD of DIRECTORS of the REGIONAL
DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on
Wednesday, May 6, 2015.
Members: Director R. Fairbairn
Alternate Director L. Mindnich
Alternate Director C. Pieper
Director D. Dirk
Director G. McCune
Alternate Director C. Fraser
Director A. Mund
Director J. Cunningham
Alternate Director B. Spiers
Alternate Director S. Anderson
Director B. Fleming
Director M. Macnabb
Director H. Cameron
Director H. Halvorson
Electoral Area “D”
Village of Lumby
City of Armstrong
District of Coldstream
City of Enderby
Township of Spallumcheen
City of Vernon
City of Vernon
City of Vernon
City of Vernon
Electoral Area “B”
Electoral Area “C”
Electoral Area “E”
Electoral Area “F”
Staff:
D. Sewell
L. Mellott
R. Smailes
D. McTaggart
S. Banmen
P. Juniper
C. Mazzotta
K. Pinkoski
D. Danallanko
T. Nelson
L. Frank
J. Friesen
A. Page
C. Howkins
Chief Administrative Officer
General Manager, Electoral Area Administration
General Manager, Planning and Building
General Manager, Engineering
General Manager, Finance
Deputy Corporate Officer
Information Services Manager
Manager, Parks
RDF Operations Manager
Community Development Coordinator
Sustainability Coordinator
Bylaw Control Officer / Weed Control Officer
Sustainability Coordinator
Senior Clerk, Corporate Services
Also
Present:
Alternate Director S. Ghattas
Alternate Director J. Garlick
W. Pearce
R. Miles
Electoral Area “B”
District of Coldstream
Chief Administrative Officer, City of Vernon
Manager, Long Range Planning Sustainability,
City of Vernon
Media and Public
CALL MEETING TO ORDER
The meeting was called to order at 4:05 p.m.
Page 1 of 108
Chair
Board of Directors Minutes – Regular
-2-
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item B.1
May 6, 2015
APPROVAL OF AGENDA
Board of Directors – May 6, 2015
Moved and seconded by Directors Cunningham and Mund
That the Agenda of the May 6, 2015 regular meeting of the Board of Directors be approved as
amended:
- E.13 – Communications
CARRIED
ADOPTION OF MINUTES
Board of Directors – April 15, 2015
Moved and seconded by Directors Fleming and Mund
That the minutes of the April 15, 2015 regular meeting of the Board of Directors be adopted as
circulated.
CARRIED
Public Hearing [Bylaw 2675] – April 15, 2015
Moved and seconded by Directors Cunningham and Halvorson
That the minutes of the April 15, 2015 Public Hearing [Bylaw 2675] of the Board of Directors be
adopted as circulated.
CARRIED
NEW BUSINESS
Mike O’Rourke of 226 Hwy 97 was present to answer questions from the Board of Directors.
Bylaw 2636 – Electoral Areas “D” and “E” Official Community Plan
Bylaw 2637 – Rezoning Bylaw
Leitrim Contracting Ltd. c/o O’Rourke [File No. 14-0088-D-OR]
Moved and seconded by Directors Macnabb and Cameron
That Electoral Areas “D” and “E” Official Community Plan Amendment Bylaw No. 2636, 2014
which proposes to change the land use designation of a +1.48 ha portion of the property legally
described as District Lot 628, ODYD, and located at 1021 Trinity Valley Road, Electoral Area
“D” from Large Holdings and Agricultural to Commercial be given Second Reading; and further,
That Rezoning Bylaw No. 2637, 2014 which proposes to rezone a +1.48 ha portion of the
property legally described as District Lot 628, ODYD, and located at 1021 Trinity Valley Road,
Electoral Area “D” from the Large Holding (L.H) Zone to the Recreation Commercial (C.5) Zone
be given Second Reading; and further,
That a Public Hearing for Bylaw Nos. 2636 and 2637 be withheld until testing of sound levels
emitted by firearms typical of those to be utilized at the shooting range has been undertaken by
the applicant and Regional District staff utilizing the Regional District’s sound level meter; and
further,
That Final Adoption of the Bylaws be withheld until:
1. a covenant has been registered on the title of the subject property that would restrict the use
of the proposed Recreation Commercial (C.5) zoned area to that of a shooting range facility,
including a shooting range, shooting building, parking area, cabins and office; and
Page 2 of 108
Board of Directors Minutes – Regular
-3-
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item B.1
May 6, 2015
2. the Regional District receives notification that the proposed shooting range facility conforms
with Sections 4(2) or 4(3) of the Riparian Areas Regulation; and
3. the Regional District receives confirmation that the RCMP have conducted a follow-up
inspection and granted approval for the proposed shooting range.
CARRIED
Regional Employment Lands Action Plan
Moved and seconded by Alternate Director Fraser and Director Macnabb
That the scope and budget of the Regional Employment Lands Action Plan be expanded as
proposed within the report dated April 1, 2015 from the Planning Department.
CARRIED
Real Estate Foundation of British Columbia Grant Application: Regional Growth Strategy
Monitoring and Evaluation: Phase II
Moved and seconded by Directors Macnabb and Cameron
That the grant application to the Real Estate Foundation of British Columbia for the updating of
the RGS Monitoring and Evaluation Program as a component of the Regional Growth Strategy
5-Year Review be supported.
CARRIED
Regional Growth Strategy 5-Year Review Draft Terms of Reference
Moved and seconded by Directors Fleming and Mund
That a letter be sent to the Minister of Community, Sport and Cultural Development, adjacent
regional districts and First Nations notifying of the initiation of the Regional Growth Strategy 5Year Review; and further,
That as recommended by the Regional Growth Management Advisory Committee, the Regional
Growth Strategy 5-Year Review Draft Terms of Reference be referred to member municipal
Councils and the Electoral Area Advisory Committee for review and comment.
CARRIED
Regional Parkland Legacy Fund
Moved and seconded by Directors Macnabb and Halvorson
That staff develop a consensus matrix for a Regional Parkland Legacy Fund as part of the
Regional Growth Implementation Plan process.
CARRIED
Draft Regional Agricultural Area Plan
Moved and seconded by Directors Macnabb and Fleming
That the draft Regional Agricultural Area Plan be referred to member municipalities, Regional
District departments, First Nations, agricultural producer groups, the British Columbia
Agricultural Council and various senior government agencies, including the Ministry of
Agriculture and the Agricultural Land Commission for comment.
CARRIED
Moved and seconded by Directors Macnabb and Cunningham
That funding options and implications for the four implementation options listed in the draft
Agricultural Area Plan be provided to the Regional Agricultural Advisory Committee.
CARRIED
Page 3 of 108
Board of Directors Minutes – Regular
-4-
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item B.1
May 6, 2015
Regional Agricultural Advisory Committee
Moved and seconded by Directors Cunningham and Dirk
That Mike Witt be appointed to the Regional Agricultural Advisory Committee for a two year
term to expire December 31, 2016.
CARRIED
Okanagan Basin Water Board – Request for Designated Annual Work Window for Milfoil
Control in Kalamalka Lake
Moved and seconded by Directors Cunningham and Fleming
That the following motion be postponed until the June 17, 2015 Board of Directors meeting:
That as recommended by the Greater Vernon Advisory Committee, the Okanagan Basin
Water Board be advised that the request for a designated annual work window for milfoil
control in Kalamalka Lake be established in consultation with Greater Vernon Water staff to
optimize operational efficiencies.
CARRIED
Shuswap Watershed Council
Moved and seconded by Directors Halvorson and McCune
That the following persons be appointed to represent the Regional District of North Okanagan
on the Shuswap Watershed Council with no financial contribution being provided:
- Greg McCune, City of Enderby Director
- Herman Halvorson, Electoral Area “F” Director
CARRIED
Lumby Biomass District Heating Business Case
Moved and seconded by Director Cameron and Alternate Director Mindnich
That the Regional District NOT proceed toward the development of a biomass heating system to
support White Valley recreation facilities, as outlined in the report titled Village of Lumby
Biomass District Heating Business Case and dated June 7, 2013; and further,
That the Village of Lumby be advised that the Regional District will not be proceeding toward the
development of a biomass heating system to support White Valley recreation facilities.
CARRIED
White Valley Parks, Recreation and Culture Fees Imposition Bylaw 2664
Moved and seconded by Director Cameron and Alternate Director Mindnich
That staff be directed to investigate options of amending the White Valley Parks, Recreation and
Culture Fees Imposition Bylaw 2664 to allow a fee structure that would accommodate
commercial programming of the White Valley Community Centre in less than full day
increments.
CARRIED
Page 4 of 108
Board of Directors Minutes – Regular
-5-
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item B.1
May 6, 2015
Valley Canine (REGAN, Victoria)
Moved and seconded by Alternate Director Mindnich and Director Cameron
That staff be directed to permit eight, two-hour bookings of the White Valley Community Centre
Hall, by Valley Canine, to be charged at a pro-rated fee based on the Commercial Day rate of
the White Valley Community Centre Hall.
CARRIED
2014 Financial Statements – Regional District of North Okanagan
Moved and seconded by Directors McCune and Halvorson
That the 2014 Financial Statements be received for information.
CARRIED
Communications
Director Macnabb spoke with regard to communication methods currently being used by the
Regional District of North Okanagan.
BUSINESS ARISING FROM DELEGATIONS
Cosens Bay Property Owners Society
Moved and seconded by Directors Cunningham and Mund
That the request received from the Cosens Bay Property Owners Society for the Regional
District of North Okanagan to write a letter to the Ministry of Transportation and Infrastructure
and BC Parks in support of the proposed Kalamalka Lake Park boundary adjustment not be
supported.
CARRIED
REPORTS
Standing and Select Committees
Moved and seconded by Directors Macnabb and Halvorson
That the minutes of the following meetings be received for information:
− White Valley Parks, Recreation and Culture Advisory Committee – Regular – April 13, 2015
(unadopted)
− Regional Growth Management Advisory Committee – Regular – April 15, 2015 (unadopted)
− Audit Committee – April 15, 2015 (unadopted)
− Regional Agricultural Advisory Committee – Regular – April 16, 2015 (unadopted)
CARRIED
External Committee Reports
Director Fleming provided an update for the Okanagan Basin Water Board (OBWB).
It was noted that Director Macnabb and Alternate Director Mindnich have been appointed as
Directors at large to the Southern Interior Local Government Association Executive.
Page 5 of 108
Board of Directors Minutes – Regular
-6-
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item B.1
May 6, 2015
IN CAMERA
Moved and seconded by Directors Cunningham and Mund
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board of
Directors convene In Camera to deal with matters deemed closed to the public in accordance
with Section 90(1) (e) and (g) of the Community Charter.
CARRIED
The regular meeting of the Board of Directors adjourned to meet In Camera at 5:25 p.m.
The regular meeting of the Board of Directors reconvened at 5:45 p.m.
REPORT FROM IN CAMERA
Regional District of North Okanagan Materials Recovery Fire Insurance Settlement
Moved and seconded by Director Cunningham and Alternate Director Fraser
That the following motion be brought out of In Camera:
That the Regional District of North Okanagan accepts the settlement offer from Frank
Cowan Company in the amount of $1,010,000.00 in full and final compensation for the loss
of the Greater Vernon Recycling and Disposal Facility Materials Recovery Facility suffered
on March 1, 2013.
CARRIED
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:46 p.m.
CERTIFIED CORRECT
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 6 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 3900/2670
TO:
Electoral Area Advisory Committee
FROM:
Planning Department
DATE:
March 31, 2015
SUBJECT:
New Building Bylaw No. 2670, 2015
RECOMMENDATION:
That Building Bylaw No. 2670, 2015, being a Bylaw to replace the existing Building Bylaw No. 1747,
2003 be given First Reading; and further,
That Building Bylaw No. 2670, 2015 be referred to legal counsel, internal departments and outside
agencies involved in the construction industry.
DISCUSSION:
With the member municipalities withdrawing from the Building Inspection Service effective December
31, 2015, there is a need for amendments to the current RDNO Building Bylaw. In addition, several
changes to Provincial legislation and RDNO bylaws have occurred since the Building Bylaw was last
reviewed in 2002/2003. There are also changes recommended as a result of the Building Department
Review Project conducted in 2011 and the Service Review Committee in 2012/2013. The following
list indicates the modifications proposed in draft Building Bylaw No. 2670, 2015:
•
Remove all references to the member municipalities of City of Armstrong, City of Enderby,
Township of Spallumcheen and Village of Lumby;
•
Discontinue the Authorization to Construct process in Electoral Areas “D” and “E” for single
family dwellings and rural accessory buildings
•
Discontinue the Authorization to Construct process in Electoral Areas “D”, “E” and “F” for
Manufactured Homes;
•
Eliminate the provisions for Coordinating Registered Professionals Authorizations to
Construct;
•
Reduce fees to 80% of the building permit fee where a Coordinating Registered Professional
is involved and revise the Section for Coordinating Registered Professional’s to reflect more of
a monitoring role;
•
Add to the scope and general exemptions section to exempt accessory and agricultural
buildings from requiring Building Permits when they are located in rural zones, less than 55 m2
in size, no higher than one storey or 6 metres in height, do not contain plumbing and meet the
requirements of the Zoning Bylaw;
•
Amend the scope and general exemptions section by removing park model recreation units
(so they will now require a building permit);
Page 7 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
New Building Bylaw No. 2670, 2015
Report to Electoral Area Advisory Committee – March 31, 2015
Page 2
•
Reduce the Number of Inspections for accessory and agricultural buildings from 5 to 3
(Footings and Forms / Framing / Final Occupancy) for buildings up to 110 m2 in size, and do
not contain plumbing;
•
Amend references to Notice on Title sections of the Community Charter (rather than the Local
Government Act);
•
Remove the application forms as forming part of the bylaw;
•
Amend the On-Site Water System requirements to be consistent with the Subdivision
Servicing Bylaw requirements for well capacity;
•
Amend the numbering and formatting to be more consistent with other RDNO bylaws; and
•
Amend definitions to be consistent with other RDNO bylaws.
Proposed Amendments: Governance Changes
The proposed new Building Bylaw will only be in effect for the Electoral Areas of the RDNO. As of
January 1, 2016, all member municipalities will no longer be part of the RDNO Building Inspection
Service and will have their own Building Bylaw.
Recommendation:
• Remove all references to the member municipalities of City of Armstrong, City of Enderby,
Township of Spallumcheen and Village of Lumby
Proposed Amendments: Authorizations to Construct / Sections 1200 to 1206 of Building Bylaw No.
1747, 2003
Authorizations to Construct are essentially a “siting and use” permit to ensure construction conforms
with the provisions of the Zoning Bylaw, including permitted use and setbacks from property lines.
Compliance with the RDNO Building Bylaw and the BC Building Code are not considered by RDNO
staff and the owners are solely responsible for ensuring construction meets BC Building Code
requirements. In addition, consideration of OCP policy, including Development Permit guidelines are
also not reviewed. The RDNO is the only Regional District in BC that allows “Authorizations to
Construct”. The Islands Trust, which has different legislative abilities than Regional Districts as the
Islands Trust Act provides authority for siting and use permits for some of the Gulf Islands.
This option is not well understood by the community and is often misconstrued as not requiring any
permits/approvals in certain areas or for types of buildings, resulting in buildings being built in noncompliance to the Building Bylaw and Zoning Bylaw. Authorizations to Construct are currently
permitted as follows:
•
•
•
For Single Family Dwellings to a maximum floor area of 185 m2 and Rural Accessory Buildings
within Electoral Areas "D" and "E”;
For Manufactured homes within Electoral Areas "D", "E" and "F";
Where a Coordinating Registered Professional is engaged within the City of Armstrong, the
City of Enderby, the Village of Lumby, the Township of Spallumcheen and Electoral Areas "D"
or "E".
There is no specific authority in the Local Government Act for the RDNO to allow for Authorizations to
Construct, but the RDNO has allowed these since 2004. The table below outlines the numbers since
it was introduced.
Page 8 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
New Building Bylaw No. 2670, 2015
Report to Electoral Area Advisory Committee – March 31, 2015
Page 3
No. Authorizations to Construct
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
Electoral Area "B"
-
-
-
-
-
-
-
-
-
-
-
Electoral Area "C"
-
-
-
-
-
-
-
-
-
-
-
Electoral Area "D"
4
9
18
14
15
10
13
18
14
1
7
Electoral Area "E"
3
7
2
9
12
9
20
16
7
6
5
Electoral Area "F"
-
-
-
-
2
2
2
5
-
-
-
City of Armstrong
-
-
-
1
-
1
1
1
1
1
-
City of Enderby
-
-
1
-
2
-
1
1
-
-
-
Village of Lumby
-
-
1
1
2
-
1
1
-
-
-
Township of Spallumcheen
3
2
6
5
5
4
5
6
8
1
2
10
18
28
30
38
26
43
48
30
9
14
Jurisdiction
TOTAL
Total that used CRPs
4
4
8
7
10
5
9
10
14
0
2
% Permits that are AC’s*
1.5%
3.8%
5.6%
5.2%
7.5%
5.2%
10.1%
11.2%
9.3%
3.5%
5.4%
% AC’s that used CRPs*
40.0%
22.2%
28.6%
23.3%
26.3%
19.2%
20.9%
20.8%
46.7%
0%
14.3%
648
476
504
580
506
502
424
427
323
257
261
Total AC & BP
* rounded to the nearest tenth
Summary of the numbers:
• 294 Authorizations to Construct or about 6% of the 4908 total applications handled by the
Building Department since January 1, 2004
• Of the 294 AC’s, 73 or 25% utilized Coordinating Registered Professionals (CRP’s)
• Of the 73 CRP’s, 62 or 85% were within the 4 member municipalities
• 85 (29%) of the total AC’s were for single family dwellings
• 74 (87%) of the AC’s for SFD’s were located in Electoral Areas “D” and “E”
• 11 (13%) of the AC’s for SFD’s were for Manufactured Homes in Electoral Area “F”
• The majority of AC’s have been for rural accessory buildings and farm buildings
Advantages of Authorizations to Construct
There are some advantages of the Authorizations to Construct process such as reduced “red tape” for
lower value buildings and quicker “approvals”, while still allowing for limited implementation of local
zoning provisions (type, size, setbacks, height, etc.). It also reduces construction costs associated
with some buildings by approximately 1.1 to 1.3% 1.
1
Building Permit Fees are calculated at $13 per $1,000 of construction value for construction under $500,000;
$12 per $1,000 of construction value for construction between $500,000 to $1,000,000; and $11 per $1,000 of
construction value for construction over $1,000,000.
Page 9 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
New Building Bylaw No. 2670, 2015
Report to Electoral Area Advisory Committee – March 31, 2015
Page 4
Disadvantages of Authorizations to Construct
There are varying legal opinions on the use of Authorizations to Construct and the potential for
problems associated with them. Although there are some differences in opinion, at the very least,
there are more concerns than where the full building permit is required. These concerns include:
• By issuing an Authorization to Construct there may be public expectation that this constitutes a
permit and that the RDNO has "approved" the building. With this in mind, there is concern that
owners may subsequently sell their properties in circumstances where they make a
representation that all construction on the property has been "authorized" by the Regional
District, and leaving the impression that building permits were issued and so forth. Even
though the “buyer beware” principle applies, this may ultimately leave subsequent purchasers
with complaints against the Regional District which will require resources, including staff time
and legal expenses to address.
• There is a lack of understanding in the community as to what an Authorization to Construct is
and when it is applicable or required. This results in many cases of illegal construction that
requires enforcement resources after the fact.
• Buildings that do not have the benefit of a local government inspection requirement may face
greater scrutiny from home warranty providers and lenders.
• There is no mechanism to ensure that construction follows the BC Building Code or that the
building is safe to occupy as no occupancy permit is issued.
In addition to the issues mentioned above, the further disadvantage is one of a financial nature. As
building permit fees are not collected, the Regional District does not receive 1.1 to 1.3% of the value
of construction from new buildings or additions that utilize Authorizations to Construct.
While staff have not undertaken a detailed financial analysis, a conservative estimate of the loss of
revenue is between $25,000 and $40,000 in any given year (single family dwellings alone bring in
between $2,000 and $3,000 each).
As part of the Building Department Review Project in 2011, it was recommended that changes be
considered for the practice of “Authorizations to Construct”.
Recommendation:
• Discontinue the Authorization to Construct process in Electoral Areas “D” and “E” for single
family dwellings and rural accessory buildings
• Discontinue the Authorization to Construct process in Electoral Areas “D”, “E” and “F” for
Manufactured Homes;
If the participants would like to continue the Authorizations to Construct process for single family
dwellings, as an alternative, residential Authorizations to Construct should only be considered with
additional requirements for a Land Title Act Section 219 Restrictive Covenant being registered on the
title as outlined above.
Proposed Amendments: Use of Registered Professionals for Authorizations to Construct / Section
1207 to 1209 of Building Bylaw No. 1747, 2003
Section 1207 of Building Bylaw No. 1747, 2003 allows for the use of an Authorization to Construct
together with the use of a Coordinating Registered Professional (CRP) without having to obtain a
Building Permit; and therefore, without having the construction inspected by the RDNO. The fee for a
CRP Authorization to Construct is 80% of what the building permit fee would have been.
Page 10 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
New Building Bylaw No. 2670, 2015
Report to Electoral Area Advisory Committee – March 31, 2015
Page 5
Registered Professional Authorizations to Construct are currently permitted for all types of buildings if
the subject parcel is located within the:
• City of Armstrong,
• City of Enderby,
• Village of Lumby,
• Township of Spallumcheen, or
• Electoral Areas “D” or “E” of the Regional District;
Advantages of Coordinating Registered Professionals for Authorizations to Construct
An advantage of a CRP for Authorizations to Construct is that for a regular Authorization to Construct,
there are no inspections and for an Authorization to Construct with the assistance of a CRP, there is a
professional overseeing the construction, hopefully ensuring quality construction meeting the BC
Building Code. The same advantages of quicker “approvals” and less “red tape” are also relevant, but
the owners costs will be higher as a result of Professional involvement.
Disadvantages of Coordinating Registered Professionals for Authorizations to Construct
•
•
•
•
Where Registered Professionals are used, they may not be submitting the appropriate “Letters
of Assurance” to the RDNO and this attracts liability to the RDNO.
Where there is a Registered Professional involved, they do not always represent all the
necessary Registered Professional disciplines. Once again, this increases the risk to the
RDNO.
The CRPs rarely “close the loop” with respect to providing final reports on the building and no
occupancy approval is provided.
Authorizations to Construct using CRPs are problematic as there is no way to tell if the CRP is
conducting inspections and if they are being conducted in the proper manner.
These changes should be accompanied by reduction to the fees associated with Coordinating
Registered Professional Building Permits which will remain in the Bylaw as a sound legal option to
Building Inspection as outlined below.
Recommendation:
• Eliminate the provisions for Coordinating Registered Professionals Authorizations to Construct
Proposed Amendment: Use of Registered Professionals for Building Permits
There are varying practices around the province when it comes to the role of the local government
when Registered Professionals are responsible for the construction of a building. When a building
permit is taken out by a Coordinating Registered Professional (CRP), the current RDNO practice is to
provide a level of building inspection. Although the RDNO relies heavily on the Registered
Professionals, the current RDNO activities for these types of projects could be construed as
inspections and unnecessarily attracting liability (in fact, inspection reports are used).
To avoid or to minimize the level of legal exposure for these types of projects, the legal advice
suggests that the local government provide a monitoring service only. Any observations that are
noted by the building inspector on site visits should be reported to the CRP and the owner on a
"monitoring form" as compared to an inspection form. Also, when the permit is issued, it should
clearly state that the CRP and the owner are completely responsible for ensuring that the building is
constructed in accordance with the Building Code and Building Bylaw. These amendments have
been proposed in the new Building Bylaw.
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BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
New Building Bylaw No. 2670, 2015
Report to Electoral Area Advisory Committee – March 31, 2015
Page 6
The current bylaw provides for a fee reduction of 5%, up to $500.00, where a registered professional
is utilized during the Building Permit process. This does not reflect the reduction in services provided
by the RDNO for these buildings. If there is not a meaningful reduction there is a greater likelihood
that, should a legal case arise on such a building, it could be viewed that the RDNO should have done
more for that fee and the RDNO could be held liable. To acknowledge the monitoring service versus
the full inspection services, there should be a meaningful reduction in fees. This should be
accomplished by undertaking an analysis of the RDNO time savings resulting from the work required
of the registered professionals on sample typical projects.
Recommendation:
• Reduce fees to 80% of the building permit fee where a Coordinating Registered Professional
is involved and revise the Section for Coordinating Registered Professional’s to reflect more of
a monitoring role
Proposed Amendments: Exemptions
With the recommendation to eliminate the Authorization to Construct process from the new Building
Bylaw, including the CRP Authorizations to Construct, staff suggest that additional exemptions be
added to the new Building Bylaw.
Recommendation:
• Add to the scope and general exemptions section to exempt, accessory and agricultural
buildings from requiring Building Permits when they are located in rural zones, less than 55 m2
in size, no higher than one storey or 6 metres in height, do not contain plumbing and meet the
requirements of the Zoning Bylaw
Under the BC Building Code, building permits can be required for the installation of park model
recreation units, currently park model recreation units are listed as a general exemption in the Building
Bylaw.
Recommendation:
• Amend the scope and general exemptions section by removing park model recreation units
(which will now require a building permit)
Proposed Amendments: Reducing Number of Inspections
The Building Inspection Service Review Committee, in 2012/2013, expressed interest in examining
the number of inspections that are currently required by RDNO Building Bylaw 1747, 2003. The
number of inspections required by the current Building Bylaw is consistent with neighbouring
jurisdictions with the exception of one electoral area in the Columbia Shuswap, which is mostly a
seasonal community and the only area subject to building inspection in that region.
During discussions at the Building Inspection Service Review Committee meetings, there has been an
interest expressed in examining the number of inspections required by the current Building Bylaw.
The intent of the examination is to determine if there is value in all of the inspections that are required
and if there can be cost efficiencies achieved by reducing some types of inspections.
Staff have presented a combination of exemptions and a reduction in the number of inspections for
accessory and agricultural buildings. Regardless of the above, it is important that the consequences
of changes to the inspectional regime, especially those of residential occupancy be considered from a
liability, financial and community perspective. As such, staff have proposed changes be included
Page 12 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
New Building Bylaw No. 2670, 2015
Report to Electoral Area Advisory Committee – March 31, 2015
Page 7
within the new Building Bylaw to reduce the number of inspections for accessory residential and
agricultural buildings only as these buildings generally have a low occupancy.
If the RDNO wants to consider reducing inspections for other buildings, staff can bring forward a
detailed report outlining an analysis and recommendations.
Recommendation:
• Reduce the Number of Inspections for accessory and agricultural buildings from 5 to 3
(Footings and Forms / Framing / Final Occupancy) for buildings up to 110 m2 in size, and do
not contain plumbing
The two inspections that would be eliminated for accessory and agricultural buildings that do not
contain plumbing would be Foundation Forms and Insulation and Vapour Barrier.
Proposed Amendments: Housekeeping Items
In the current Building Bylaw, references to filing a Notice on Title in accordance with Local
Government Act Section 700(5) and removing a Notice in accordance with Section 701(1). Those
sections of the Local Government Act have since been repealed. Section 675 of the Local
Government Act indicates that Sections 55-58 of the Community Charter apply. For clarity purposes,
changing those references to the Community Charter would be beneficial.
Recommendation:
• Amend references to Notice on Title sections of the Community Charter (rather than the Local
Government Act)
The application forms are currently part of the bylaw and therefore are unable to be amended without
going through a bylaw amendment process. There is no legislative authority to have the application
forms as part of the Building Bylaw and minor changes are often required to provide clarity, removing
them from the bylaw will streamline the process of updating application forms.
Recommendation:
• Remove the application forms as forming part of the bylaw
Recently the Regional District Subdivision Servicing Bylaw has been revised and the Regional District
Zoning Bylaw will be updated later in 2015, this is an opportune time to have consistency between the
regulatory bylaws that are used on a daily basis by the Planning and Building Departments.
Currently in the Building Bylaw, the water quantity requirement for a water license is 2,000 litres per
day; however, in the Subdivision Servicing Bylaw, the requirement is for 2,273 litres (500 Imperial
Gallons) per day, which is consistent with the maximum eligible quantity in the Water Act.
For well capacity requirements, the current standard is that the well must provide a minimum of 6,550
litres of water per day (1.00 Igal/min) per dwelling unit for all of the Electoral Areas. The Subdivision
Servicing Bylaw identifies different well capacity requirements for Electoral Areas “D” and “E”, where it
is 2,273 litres of water per day (0.35 Igal/min).
Recommendation:
• Amend the On-Site Water System requirements to be consistent with the Subdivision
Servicing Bylaw requirements for well capacity
• Amend the numbering and formatting to be more consistent with other RDNO bylaws
• Amend definitions to be consistent with other RDNO bylaws
Page 13 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
New Building Bylaw No. 2670, 2015
Report to Electoral Area Advisory Committee - March 31 , 2015
Page 8
New Building Act
The Building Act received Royal Assent on March 25, 2015. This represents a significant milestone in
modernizing B.C.'s building regulatory system.
The Building Act introduces three main changes to B.C.'s building regulatory system:
•
•
•
Consistency: Establishes the Province as the sole authority to set building requirements. The
objective is to create more consistent building requirements across B.C., while still providing
local governments with flexibility to meet their needs.
Competency: Establishes qualification requirements for building officials to improve
consistency in how the B.C. Building Code is interpreted, applied and enforced.
Innovation: Supports local governments and other local authorities through the implementation
of a provincial review process to evaluate innovative building proposals.
In an email from the Office of Housing and Construction Standards. Building & Safety Standards
Branch, they have advised that no part of the Act comes into force at Royal Assent. Sections will be
brought into force after the necessary supporting regulations are prepared. In terms of the major
changes brought about by the Act, local governments will have two years to rescind local building
requirements from their bylaws starting from the time the appropriate sections of the Building Act
come into force. Similarly, requirements for building officials will be staged in over four years from the
time the appropriate sections of the Act come into force. The Act was designed to provide for
transition periods to give those affected ample time to prepare.
SUMMARY:
With the member municipalities withdrawing from the Building Inspection Service effective December
31 , 2015, there is a need for a restructure of the current RDNO Building Bylaw. Modifications have
been made to Building Bylaw No. 1747, 2003 and are shown in draft Building Bylaw No. 2670, 2015.
(
Approved for lrclusion:
I
\
s, MCIP, RPP
General Manager, Planning and Building
Page 14 of 108
l
j
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
REGIONAL DISTRICT OF NORTH OKANAGAN
BUILDING BYLAW NO. 2670, 2015
Page 15 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
TABLE OF CONTENTS
SECTION ONE – SCOPE AND APPLICABILITY .......................................................................5
101
102
103
104
105
Citation .................................................................................................................5
Schedules ............................................................................................................5
Purpose of Bylaw .................................................................................................5
Permit Conditions.................................................................................................6
Scope and General Exemptions...........................................................................6
SECTION TWO – INTERPRETATION ........................................................................................8
SECTION THREE – PROHIBITION AND ENFORCEMENT .....................................................11
301
302
303
304
305
Prohibitions ........................................................................................................11
General Penalties ..............................................................................................11
‘Stop Work Order’ Notice ...................................................................................12
‘Do Not Occupy’ Notice ......................................................................................12
Notice on Title ....................................................................................................12
SECTION FOUR – BUILDING OFFICIALS ..............................................................................13
SECTION FIVE – RESPONSIBILITIES OF THE OWNER ........................................................14
SECTION SIX – GENERAL PROVISIONS FOR BUILDING PERMIT APPLICATIONS ........... 15
601
602
603
604
605
606
607
608
609
610
611
612
613
General Provisions.............................................................................................15
Application Exemptions ......................................................................................15
Manufactured Homes .........................................................................................16
Professional Design and Field Review ...............................................................16
Climate Data ......................................................................................................17
Water Meters .....................................................................................................17
Evidence of Potable Water Supply .....................................................................17
Sewage Disposal ...............................................................................................19
Construction Plans .............................................................................................19
Roof and Foundation Drainage Plan ..................................................................20
Snow Shed Design Plan ....................................................................................20
Site Plan ............................................................................................................21
Survey Certificate Required ...............................................................................21
SECTION SEVEN – SPECIFIC PROVISIONS FOR BUILDING PERMIT
APPLICATIONS ............................................................................................................23
701
702
703
Application for a Simple Building or a Structure .................................................23
Specific Requirements for Structures .................................................................23
Application for a Complex Building .....................................................................24
SECTION EIGHT – BUILDING AND OCCUPANCY PERMITS ................................................25
801
802
803
804
805
Building Permit...................................................................................................25
Building Permit Fees ..........................................................................................25
Professional Plan Certification and Permit .........................................................26
Phased Building Permit ......................................................................................26
Building Permit Expired ......................................................................................26
RDNO Building Bylaw No. 2670, 2015
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BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
806
807
808
809
Building Permit Revoked ....................................................................................26
Building Permit Renewal ....................................................................................27
Occupancy Permit Required ..............................................................................27
Provisional Occupancy Permit ...........................................................................28
SECTION NINE – BUILDING INSPECTIONS...........................................................................29
901
902
903
Complex Buildings .............................................................................................29
Simple Buildings or Structures ...........................................................................29
Inspections Required .........................................................................................29
SECTION TEN – DEMOLITION PERMIT AND APPLICATION ................................................31
1001
1002
1003
1004
Application .........................................................................................................31
Exemptions ........................................................................................................31
Demolition Permit...............................................................................................31
Demolition Deposit .............................................................................................31
SECTION ELEVEN – MOVING PERMIT AND APPLICATION .................................................33
1101
1102
1103
1104
Application .........................................................................................................33
Exceptions .........................................................................................................33
Moving Permit ....................................................................................................33
Moving Deposit ..................................................................................................34
SECTION TWELVE – BYLAW REPEAL, READINGS, AND ADOPTION ................................ 35
1201
1202
1203
Repeal ...............................................................................................................35
Effective Date ....................................................................................................35
Severability ........................................................................................................35
SCHEDULE “A” TO BYLAW NO. 2670, 2015 – FEES AND CHARGES ................................. 36
SCHEDULE “B” TO BYLAW NO. 2670, 2015 – CLIMATE VALUES ...................................... 38
SCHEDULE “C” TO BYLAW NO. 2670, 2015 – BUILDING PERMIT FEES
SURCHARGE AREA ....................................................................................................39
RDNO Building Bylaw No. 2670, 2015
Page 17 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
Page 5
SECTION ONE – SCOPE AND APPLICABILITY
WHEREAS the Regional District of North Okanagan is desirous to implement a new bylaw to
regulate building inspection services in the Regional District.
AND WHEREAS the Regional District of North Okanagan by "Building Inspection Extended
Service Establishment Bylaw No. 842, 1989" established the service of building inspection
within Electoral Areas “B”, “C”, “D”, “E” and “F” as participating areas.
AND WHEREAS Part 21 of the Local Government Act authorizes the Regional District of North
Okanagan, for the health, safety and protection of persons and property, to by bylaw, establish
regulations for a building inspection service and other related regulations.
AND WHEREAS the Province of British Columbia has adopted a Building Code to govern
standards with respect to the construction, alteration, repair and demolition of buildings in
municipalities and regional districts.
AND WHEREAS it is deemed necessary to provide for the administration of the Building Code.
NOW THEREFORE the Board of the Regional District of North Okanagan in an open meeting
assembled ENACTS AS FOLLOWS:
101
CITATION
This Bylaw may be cited as “Regional District of North Okanagan Building Bylaw
No. 2670, 2015”.
102
SCHEDULES
The following schedules are attached to and form part of this bylaw:
Schedule “A”
Schedule “B”
Schedule “C”
103
Fees and Charges
Climate Values
Surcharge Area
PURPOSE OF BYLAW
1. This Bylaw shall, notwithstanding any other provision herein, be interpreted in
accordance with Section 103.2.
2. This Bylaw is enacted and retained for the purpose of regulating construction in the
general public interest within the area where this Bylaw has force and effect. The
activities undertaken by or on behalf of the Regional District pursuant to this Bylaw
are for the sole purpose of providing a limited spot check for health, safety and the
protection of persons and property. The purpose of this Bylaw does not include:
a. the protection of owners, owner/builders or constructors from economic loss;
b. the assumption by the Regional District of any responsibility for ensuring the
compliance by any owners, his or her representatives or any employees,
constructors or designers retained by him or her, with the Building Code, the
requirements of this Bylaw or any other applicable codes or standards;
RDNO Building Bylaw No. 2670, 2015
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BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
SECTION ONE – SCOPE AND APPLICABILITY
Page 6
c. providing any person a warranty of design or workmanship with respect to any
building or structure for which a permit is issued under this Bylaw; or
d. providing a warranty or assurance that construction undertaken pursuant to
building permits issued by the Regional District is free from latent, or any other
defects.
104
PERMIT CONDITIONS
1. A permit is required whenever work regulated under this Bylaw is to be undertaken.
2. Neither the issuance of a permit under this Bylaw nor the acceptance or review of
plans, drawings or specifications or supporting documents, nor any inspections made
by or on behalf of the Regional District shall in any way relieve the owner or his or
her representative from full and sole responsibility to perform the work in strict
accordance with the Building Code, this Bylaw and all other codes, standards and
applicable enactments.
3. It shall be the full and sole responsibility of the owner, and where the owner is acting
through a representative, the representative, to carry out the work in respect of which
the permit was issued in compliance with the Building Code, this Bylaw and all other
applicable codes, standards and enactments.
4. Neither the issuance of a permit under this Bylaw nor the acceptance or review of
plans, drawings or specifications or supporting documents, nor any inspections made
by or on behalf of the Regional District constitute in any way a representation,
warranty, assurance or statement that the Building Code, this Bylaw or any other
applicable codes, standards or enactments have been complied with.
105
SCOPE AND GENERAL EXEMPTIONS
1. This Bylaw applies to the design, construction and occupancy of new buildings and
structures; the alteration, reconstruction, demolition, removal, relocation and
occupancy of existing buildings and structures; and the installation of plumbing
works.
2. As a general exemption to all regulations of this Bylaw, this Bylaw does not apply to:
a. buildings or structures exempted by Part 1 of the Building Code except as
expressly provided herein;
b. accessory buildings less than 10 square metres in building area that do not
create a hazard, on the condition that the building is sited in accordance with the
Zoning Bylaw;
c. accessory and agricultural buildings located in rural zones, are less than 55 m2 in
size, are no higher than one storey (6 metres) in height, do not contain plumbing
and meet the requirements of the Zoning Bylaw;
d. retaining structures 1.2 metres in height or less;
e. fences;
f. non-structural repairs or alterations to a building or structure or the repair or
replacement of plumbing works;
g. bridges, except pedestrian and vehicle bridges attached to buildings;
h. docks or wharves, except where a building is constructed on a dock or wharf;
RDNO Building Bylaw No. 2670, 2015
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SECTION ONE – SCOPE AND APPLICABILITY
Page 7
i.
deck additions, except a deck where the difference in elevation between the deck
surface and the ground surface at any point is 0.6 metres or more and on the
condition that the deck is sited in accordance with the Zoning Bylaw;
j. greenhouses or other similar structures covered by a polyethylene film and
intended to be used only for storage purposes or the production of agricultural
products; on the condition that the structure is sited, and the uses are in
accordance with the Zoning Bylaw;
k. travel trailers and similar recreational vehicles within a commercial campground
as designated by the Regional District;
l. site services within a manufactured home park or a commercial campground as
designated by the Regional District; nor
m. site services for a bare land strata development under the Strata Property Act.
RDNO Building Bylaw No. 2670, 2015
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Page 8
SECTION TWO – INTERPRETATION
In this Bylaw the following words and terms have the meanings as set out in the BC Building
Code:
-
alteration
basement
building area
business and personal service
occupancy
care or detention occupancy
-
assembly occupancy
building
building height
chimney
-
constructor
designer
field review
foundation
high hazard industrial occupancy
low hazard industrial occupancy
medium hazard industrial
occupancy
occupancy
residential occupancy
water system
-
co-ordinating registered
professional
dwelling unit
grade
industrial occupancy
major occupancy
mercantile occupancy
owner
storey
In this bylaw, unless the context otherwise requires:
AGRICULTURAL BUILDING means a building or structure, the use or intended use of which is
agricultural and specifically includes providing for the growing, rearing, producing, and
harvesting of agricultural products; includes the preliminary grading of such products for
shipment, and specifically includes riding stables, dog kennels, nurseries, greenhouses, and
the keeping of pigeons, doves, or other animal or birds of the like kind, feed lots, fish farms,
piggeries, mushroom growing, and the keeping of bees, horses, sheep, goats, dairy cows,
fur bearing animals, rabbits, poultry or other animals or birds of like kind.
BUILDING CODE means "The British Columbia Building Code" as adopted by the Minister
pursuant to Section 692 of the Local Government Act, as amended or re-enacted from time
to time.
BUILDING OFFICIAL includes the Chief Building Inspector, Building Inspectors, Plan Checkers
and Building Technicians retained by the Regional District.
CHIEF ADMINISTRATIVE OFFICER means that person retained by the Regional District in that
position.
CISTERN SYSTEM means a private water system consisting of facilities for the storage and
distribution of potable water which is supplied by the collection and treatment of surface,
groundwater or delivered water and includes all tanks, reservoirs, pipes, pumps, power
supplies and mechanical and plumbing components of such a water system.
CIVIC USE means a use as may be defined by the Regional District Zoning Bylaw.
RDNO Building Bylaw No. 2670, 2015
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SECTION TWO – INTERPRETATION
Page 9
CLASS OF OCCUPANCY means the major occupancy group for which a building or part
thereof is used or intended to be used according to the classification set out in the Building
Code.
COMMUNITY SANITARY SEWAGE SYSTEM means a system of works which is established
and operated in accordance with provincial legislation and regulations that may apply, for the
collection, treatment and disposal of sanitary sewage.
COMMUNITY WATER SYSTEM means a system of works, which is established and operated
in accordance with provincial legislation and regulations that may apply, for the provision of
water to more than one single family residence, and which is owned, operated and maintained
by the Regional District, a Strata Corporation, Improvement District, Irrigation District, Water
Utility, Water Users’ Community, or other body.
COMPLEX BUILDING means those buildings to which Part 3 of the Building Code applies and
specifically includes:
a. all buildings used for major occupancies classified as:
i. assembly occupancies;
ii. care or detention occupancies; and
iii. high hazard industrial occupancies.
b. all buildings exceeding 600 square metres in building area or exceeding three storeys in
building height used for major occupancies classified as:
i.
ii.
iii.
iv.
residential occupancies;
business and personal services occupancies;
mercantile occupancies; and
medium and low hazard industrial occupancies.
CONSTRUCTION VALUE means the total cost of a proposed building or structure determined
from an executed construction contract or an estimated value of the building or structure
established by the Building Official in the absence of a contract.
FLOOR AREA means the space on any story of a building between the exterior walls including
the space occupied by interior walls and partitions, but not including the floor area of
basements, attached garages, sheds, open porches, or breezeways.
HEALTH AND SAFETY ASPECTS OF THE WORK means design and construction regulated
by Part 3, Part 4, and sections 9.4, 9.8, 9.9, 9.10, 9.12, 9.14, 9.15, 9.17, 9.18, 9.20, 9.21,
9.22, 9.23, 9.24, 9.31, 9.32, and 9.34 of Part 9 of the Building Code.
HOLDING TANK SEWAGE DISPOSAL PERMIT means a permit issued pursuant to the
Regional District of North Okanagan Holding Tank Sewage Disposal Bylaw No. 671, 1985.
OFFICIAL COMMUNITY PLAN means a bylaw adopted pursuant to Section 876 of the Local
Government Act by the Regional District.
REGIONAL DISTRICT means the Regional District of North Okanagan as described in its
Letters Patent and amendments thereto but shall not include incorporated municipalities.
RDNO Building Bylaw No. 2670, 2015
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REGISTERED PROFESSIONAL means:
a. a person who is registered or licensed to practice as an architect under the Architects
Act and has experience in the practice of architecture; or
b. a person who is registered or licensed to practice as a professional engineer under the
Engineers and Geoscientists Act and has experience in the relevant branch of
engineering or geoscience.
RE-INSPECTION means any additional inspection required as a result of faulty or deficient
work, work not completed or work covered-up prior to inspection.
REPRESENTATIVE means a person authorized by a property owner to represent the owner
where permitted by this Bylaw.
RETAINING STRUCTURE means a structure that is subject to lateral earth pressure, is laterally
unsupported at the top and retains more than 1.2 metres of soil material measured as the
difference between the finished grade at the top and bottom of the structure.
SIGN means a structure that is subject to a regulatory bylaw in respect of signs enacted by a
Regional District.
SILVER STAR MOUNTAIN means those properties within the Plan Boundary as outlined in the
Silver Star Official Community Plan Bylaw No. 1925, 2004 as amended or re-enacted from
time to time.
SIMPLE BUILDING means those buildings to which Part 9 of the Building Code applies; being
buildings of three storeys or less in building height, having a building area not exceeding
600 square metres and used for major occupancies classified as:
a.
b.
c.
d.
residential occupancies;
business and personal services occupancies;
mercantile occupancies; or
medium and low hazard industrial occupancies.
SPECIAL INSPECTION means an inspection not listed in Section 903.2 including inspection of
a building site, a building to be moved, an existing building for the purpose of change in
occupancy classification or where a permit has expired.
STRUCTURE means constructed works of any kind, whether fixed to, supported by or sunk into
land or water; but specifically excludes landscaping, fences, flag poles, patios, paving and
retaining structures 1.2 metres in height or less.
SWIMMING POOL means any constructed or pre-fabricated structure for holding water for the
purpose of bathing or swimming having a surface area of more than 15.0 square metres and
a depth of more than 0.5 metres.
ZONING BYLAW means a bylaw adopted by the Regional District pursuant to Section 903 of
the Local Government Act.
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SECTION THREE – PROHIBITION AND ENFORCEMENT
301
PROHIBITIONS
1. No person shall commence or continue any construction, alteration, reconstruction,
demolition, removal or relocation of any building or structure, or other work related to
construction, unless a Building Official has issued a permit for the work as outlined in
this Bylaw.
2. No person shall install a manufactured home unless a Building Official has issued a
permit for the work as outlined in this Bylaw.
3. No person shall change the Class of Occupancy of an existing building contrary to
this Bylaw, the Building Code, the Local Government Act or any other applicable
bylaw or Provincial statute unless a Building Official has issued a permit for the
change as outlined in this Bylaw.
4. No person shall move a building or structure unless a Building Official has issued a
permit for the moving of the building or structure as outlined in this Bylaw.
5. No person shall demolish a building or structure unless a Building Official has issued
a permit for the demolition as outlined in this Bylaw.
6. No person shall erect a sign structure unless a Building Official has issued a permit
for the sign structure as outlined in this Bylaw.
7. No person shall submit any false or misleading information in an application for a
permit or in regards to any other submissions as outlined in this Bylaw.
8. No person shall do any work that is at variance with the approved design, plans or
specifications of a building, structure or other works for which a permit has been
issued unless that variance has been approved in writing by a Building Official.
9. No person shall occupy or use any building or structure unless an Occupancy Permit
or Provisional Occupancy Permit has been issued by a Building Official for the
building or structure.
10. No person shall occupy or use any building or structure contrary to the terms of any
permit issued or any notice given by a Building Official.
11. No person shall, unless authorized in writing by a Building Official, reverse, alter,
deface, cover, remove or in any way tamper with any notice, permit, or certificate
posted upon or affixed to a building or structure pursuant to this Bylaw.
12. No person shall obstruct the entry of a Building Official or other authorized official of
the Regional District on property in the administration and enforcement of this Bylaw.
302
GENERAL PENALTIES
1. Every person who contravenes any provision of this Bylaw commits an offence
punishable on summary conviction and shall be liable to a fine of not more than
$10,000.00 or to imprisonment for not more than six months.
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2. Each day during which a violation is continued shall be deemed to constitute a new
and separate violation.
303
‘STOP WORK ORDER’ NOTICE
1. A Building Official may order cessation of any work that is proceeding in
contravention of the Building Code, this Bylaw or a permit issued pursuant to this
Bylaw by posting a ‘Stop Work Order’ notice in the form provided by the Regional
District.
2. The owner of property on which a ‘Stop Work Order’ notice has been posted, and
every other person, shall cease all construction work immediately and shall not do
any work other than work expressly authorized or required by the Building Official,
until all applicable provisions of this Bylaw have been complied with and the ‘Stop
Work Order’ notice has been rescinded by a Building Official.
3. Every owner who commences work requiring a permit without first obtaining such a
permit shall, if a ‘Stop Work Order’ notice is issued, pay a penalty equal to double the
permit fee for construction valued up to $1,000,000 (one million dollars), such
penalty not to exceed $1,500 (one thousand five hundred dollars) and 15% (fifteen
percent) of the Building Permit fee for construction valued at $1,000,000 (one million
dollars) or more, such penalty not to exceed $15,000 (fifteen thousand dollars) prior
to obtaining the required permit. Construction work shall be deemed to have
commenced when:
a. concrete pouring or other foundation work related to construction has begun;
b. a building or manufactured home has been moved onto its new location;
c. a concrete slab, which is intended to be part of a building or structure, has been
poured; or
d. equivalent work is in place when other building systems are used.
304
‘DO NOT OCCUPY’ NOTICE
1. Where a person occupies a building or structure or part of a building or structure in
contravention of this Bylaw a Building Official may post a ‘Do Not Occupy’ notice in
the form provided by the Regional District on the affected part of the building or
structure.
2. The owner of property on which a ‘Do Not Occupy’ notice has been posted, and
every other person, shall cease occupancy of the building or structure immediately
and shall refrain from further occupancy until all applicable provisions of this Bylaw
have been complied with and the ‘Do Not Occupy’ notice has been rescinded by a
Building Official.
305
NOTICE ON TITLE
1. Upon payment of the Administrative Charge as specified in Schedule “A” to this
Bylaw, an owner of land with respect to which a ‘Notice on Title’ has been filed
pursuant to Section 57 of the Community Charter may apply to the Building
Inspection Department for a report concerning the cancellation of the Notice as
provided in Section 58 of the Community Charter.
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SECTION FOUR – BUILDING OFFICIALS
401
The Chief Administrative Officer and the Chief Building Inspector shall administer this
Bylaw.
402
Building Officials:
1. shall keep records of any applications; permits, and notices issued; inspections and
tests made; and shall retain copies of all documents related to the administration of
this Bylaw for a period as may be established by Regional District policy from time to
time;
2. may, if requested to do so and upon payment of the Evaluation Fee specified in
Schedule “A” to this Bylaw, review evidence to consider whether new or alternative
types of materials, products or methods of construction used in the construction of a
building or structure substantially conform to the requirements of the Building Code;
3. may undertake an equivalency evaluation to determine the suitability and if
appropriate, approve the use of equivalent materials, appliances, systems,
equipment, methods of design and construction procedures under the terms and
conditions as specified in the Building Code;
4. may determine the compliance of an application with this Bylaw, the Building Code,
the Local Government Act or any other applicable bylaw enacted by the Regional
District or Provincial statute;
5. may enter any land, building or premises at any reasonable time for the purpose of
ascertaining that the terms of this Bylaw are being observed;
6. shall, where any residence is occupied, obtain the consent of the occupant or
provide written notice to the occupant 24 hours in advance of entry;
7. shall carry credentials confirming his or her status as a Building Official;
8. may order the correction of any work that is being or has been done in contravention
of the Building Code, this Bylaw or any permit issued pursuant to this Bylaw; and
9. may issue or refuse to issue a permit, notice or certificate as outlined in this Bylaw;
under terms as outlined in this Bylaw, the Building Code, the Local Government Act
or any other applicable bylaw enacted by a Regional District or Provincial statute.
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SECTION FIVE – RESPONSIBILITIES OF THE OWNER
501
Every owner:
1. shall ensure that all work in respect of which a permit has been issued complies with
the permit, the Building Code, this Bylaw and all other applicable codes, standards
and enactments respecting safety;
2. to whom a permit s issued pursuant to this Bylaw, shall be responsible for the cost of
repair of any damage to public works or public property that occurs in the course of
construction works;
3. shall allow a Building Official to enter the property at any reasonable time or times for
the purpose of administering or enforcing this Bylaw;
4. shall immediately stop work on a building or structure in respect to which a Building
Official has posted a ‘Stop Work Order’ notice;
5. shall obtain from a Building Official written permission to resume construction that
has been suspended by a ‘Stop Work Order’ notice;
6. shall immediately vacate the building or portion of a building in respect to which a
Building Official has posted a ‘Do Not Occupy’ notice;
7. shall obtain from a Building Official written permission to resume occupancy of a
building after the issuance of a ‘Do Not Occupy’ notice;
8. before the commencement of any on-site construction work, shall obtain:
a. a permit as specified in Sections 601.1, 1001.1 and 1101.1 of this Bylaw,
b. a permit as specified in this Bylaw relating to a proposed change in the Class of
Occupancy of an existing building or part of it,
c. any other permit or approval as required in this Bylaw in connection with the
proposed work;
9. shall obtain an inspection and approval of the construction works as indicated on a
permit or as provided in Section Nine of this Bylaw;
10. to whom a building permit is issued, shall obtain from a Building Official an
Occupancy Permit as provided in this Bylaw;
11. to whom a permit is issued, shall during construction keep a copy of the approved
designs, plans and specifications on the property; keep the permit posted in a
conspicuous place on the property; and post the civic address on the property in a
location that is readable from the frontage public road.
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SECTION SIX – GENERAL PROVISIONS FOR BUILDING PERMIT
APPLICATIONS
601
GENERAL PROVISIONS
1. Every owner shall apply for and obtain a permit before:
a. constructing, or undertaking structural repair or alteration of a building or
structure related to the inspections undertaken pursuant to this Bylaw as outlined
in Section Nine;
b. installing plumbing systems related to the inspections undertaken pursuant to this
Bylaw as outlined in Section Nine;
c. constructing a new masonry chimney, installing a new metal chimney for a solid
fuel burning appliance or installing a new solid fuel burning appliance; or
d. constructing works on a property to which a building or manufactured home is to
be moved.
2. Each building or structure to be constructed on a parcel requires a separate
application for a permit and shall be assessed a separate application fee as
determined in accordance with Schedule “A” to this Bylaw. The Application Fee is
non-refundable.
3. An application for a permit for a building or structure shall expire six months after the
application date if any requested documents, professional certificates or approvals
have not been submitted; or after notification to the Owner that a permit is issuable
and the permit fee has not been paid. A Building Official may destroy any material
that has not been retrieved by the applicant if the application has expired.
602
APPLICATION EXEMPTIONS
1. Except as required to meet specifications of the Building Code, a Building Official
may waive information requirements specified for an application for a permit for a
building or structure where the size, simplicity or details of the proposed construction
can be adequately evaluated without such information.
2. An application for a permit for an accessory building may be submitted with only a
Site Plan and two sets of Construction Plans consisting of a Foundation Plan, two
Building Elevations and one Cross Section Drawing; all as detailed in this Section.
3. An application for the structural repair of a building or structure, the installation of a
chimney or the construction of a structure may be submitted with a Site Plan and
only those Construction Plans relevant to the proposed works; all as detailed and at
the scale specified in this Section.
4. An application to accompany a Moving Permit Application may be submitted with
only those Construction Plans relevant to the reconstruction at the new building site.
5. General exemptions from all regulations of this Bylaw are provided in Section 105.2
of this Bylaw.
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603
Page 16
MANUFACTURED HOMES
1. An application for the installation of a manufactured home that does not comply with
the construction standard specified by the Regional District or the Building Code
shall include the following reports and plan confirming that the manufactured home
substantially complies with or is equivalent to following codes or standards.
a. A report from a Registered Professional which states that the manufactured
home substantially complies with the current Structural Design requirements of
the Building Code.
b. A report from a licensed tradesperson or the Electrical Safety Officer that the
manufactured home substantially complies with the Canadian Electrical Code.
c. A report from a licensed tradesperson or the Gas Safety Officer that
manufactured home substantially complies with the Natural Gas and Propane
Installation Code.
d. A floor plan showing room and building egress, electrical smoke alarm(s)
installation and solid fuel burning appliance(s) installation to substantially comply
with the Building Code.
604
PROFESSIONAL DESIGN AND FIELD REVIEW
1. Where a Building Official considers that the site conditions or the size or complexity
of the development or an aspect of the development warrants, a Building Official may
require an owner to provide a design, certification or a field review from a Registered
Professional, supported by Letters of Assurance as outlined in the Building Code,
that the plans submitted with the application for a permit, or specified aspects of
those plans, comply with this Bylaw, the Building Code and other applicable
enactments respecting safety; and
where Letters of Assurance are provided, the Registered Professional shall also
provide a report on professional liability insurance to the Building Official in the form
provided by the Regional District.
2. Building Officials may require certification from a Registered Professional for any
construction work that has been covered prior to inspection by the Building Official.
3. Where a Building Official considers that siting circumstances warrant or the size or
complexity of the development or an aspect of the development warrants, a Building
Official may require an owner to provide a plan of the development area prepared by
a Registered Professional or practising registered BC Land Surveyor showing:
a. site servicing plans and profiles including off-site works;
b. cross section drawings through the subject parcel showing grades, existing and
proposed buildings, parking areas and driveways; and
c. any other information as may be necessary to establish substantial compliance
with this Bylaw, the Building Code or any other applicable bylaw enacted by the
Regional District or Provincial statute.
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605
Page 17
CLIMATE DATA
1. The climatic values for the design of buildings in the Regional District are specified in
Schedule “B” to this Bylaw.
2. In the absence of a climate value in Schedule “B”, the climate values shall be in
conformance with those values specified in the Building Code or as may be
determined by a Building Official.
606
WATER METERS
1. Where a water connection is made to a Community Water System for a building
located within a Community Water Service Area, the owner shall install a water
meter appliance on the water service line up-stream of all connections and in
accordance with the specifications provided by the Community Water System utility
having jurisdiction.
2. Where a water connection is made at Silver Star Mountain to a duplex, or a single
family dwelling and a suite, the owner shall install a water meter appliance to each
dwelling unit.
607
EVIDENCE OF POTABLE WATER SUPPLY
1. Evidence of potable water supply shall be submitted with an application for a permit
for a building or structure where the occupancy of which requires a supply of potable
water.
2. Where an application for a permit for a building or structure is submitted to replace
an existing legally constructed building or structure using an existing source of
potable water, a Building Official may waive the requirements to provide evidence of
potable water supply.
3. Where a potable water supply is not located on the subject property, the applicant
shall provide evidence of a registered easement to access the water supply if located
on private land; or an access license, permit or lease if located on Crown land.
4. Community Water System
a. Where a proposed building or structure is located where a Community Water
System is available, evidence of potable water supply shall include written
confirmation from the Community Water System utility having jurisdiction that
potable water will be supplied by the Community Water System utility.
5. On-Site Water System
a. Where a Community Water System is not available, evidence of potable water
supply shall include:
i.
a water license or written assurance that a water license will be issued, from
the Provincial authority having jurisdiction for a minimum quantity of 2,273
litres (500 Imperial Gallons) per day for each dwelling unit; or
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ii. evidence of a well with a capacity to provide a minimum of 6,550 litres of
water per day (1.00 Igal/min) in Electoral Areas “B”, “C” and “F” or 2,273 litres
of water per day (0.35 Igal/min) in Electoral Areas “D” and “E”, for each
dwelling unit and such evidence shall be either:
a. a record of a water well capacity test conducted by a Qualified Well
Driller, as defined in the Water Act or a Registered Professional's report
indicating the capacity of the well, or
b. in the case of a surface (dug) well, a Registered Professional's report
indicating the capacity of the well except that a Building Official may
waive the requirement for a Registered Professional’s report where a
record of water well capacity test conducted by a Qualified Well Driller or
a Qualified Pump Installer, as defined in the Water Act indicates that the
surface well has a minimum capacity of 19,650 litres of water per day
(3.00 Igal/min) for each dwelling unit.
b. Where a well has existed for a period of one year or more, a Building Official
may, except where he has knowledge that the well will not meet the water supply
requirements outlined in this Bylaw, waive the requirement for evidence of
potable water supply providing that a covenant is registered which gives notice
that a potable water supply report was not filed with the Regional District and
including a save-harmless indemnification clause in favour of the Regional
District.
6. Cistern Water System
a. Where an applicant cannot produce evidence of a potable water supply as
outlined in this Bylaw, a Building Official may accept a Cistern Water System as
equivalent evidence of potable water supply provided that:
i.
the cistern system and all its components shall be designed by a Registered
Professional;
ii. the service area for the cistern system is restricted to the subject property;
and,
iii. a covenant is registered in favour of the Regional District on the subject
parcel which covenant:
a. prohibits the use of the property for uses requiring a supply of potable
water unless the Owner ensures that the water quality meets the
regulations of the Drinking Water Protection Act and maintains the cistern
water system in good repair at all times,
b. prohibits subdivision of the parcel until such time as a potable water
supply is provided meeting the standards of the Regional District
Subdivision Servicing Bylaw, and
c. indemnifies the Regional District, its officers, directors and employees in
respect of any breach of the covenant.
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b. Where an applicant has submitted an application for a permit for a building or
structure for a ‘Civic Use’ and cannot produce evidence of a potable water supply
as outlined in this Bylaw, a Building Official may accept a Cistern Water System
as equivalent evidence of potable water supply provided that approval has been
obtained from the authority having jurisdiction for the installation and use of a
cistern system as evidence of a potable water supply for such ‘Civic Use’ and
approved the design and specifications of such a cistern system.
608
SEWAGE DISPOSAL
1. A Sewage Disposal Permit shall be submitted with an application for a permit for a
building or structure, except for additions or alterations to an existing residential
building or structure served by an existing sewage disposal system installed
pursuant to the authority having jurisdiction and the occupancy of which will generate
sewage.
2. A Sewage Disposal Permit shall mean:
a. written confirmation from a Community Sanitary Sewage System utility that the
proposed building will be permitted to connect to the Community Sewer System;
b. where a Community Sanitary Sewage System is not available, a Record of
Sewerage System from the authority having jurisdiction; or
c. a Holding Tank Sewage Disposal Permit has been issued.
609
CONSTRUCTION PLANS
1. Construction Plans shall be submitted with an application for a permit for a building
or structure.
2. Construction Plans shall be submitted in duplicate at a scale of 1:50 (1/4” = 1.0’)
indicating the nature and extent of the work in sufficient detail to establish
conformance with the Building Code and the siting, height and site coverage
regulations in the Zoning Bylaw and including:
a. a Foundation Plan showing building dimensions, footings, foundation walls and
chimney footings;
b. a Basement Plan showing the columns, beams, bearing walls, partition walls,
doors, windows, stairs, rough-in plumbing, water/sewer service lines, floor drains
and clean-outs; and the location of water heater, heating, air conditioning and
ventilating equipment;
c. Floor Plans showing the dimensions and use of every room area; dimensions
and height of crawl and roof spaces; location, size and swing of doors; location
size and opening of windows; location and description of all plumbing works and
fixtures; location and dimensions of all stairs; location and structural details of all
fireplaces; structural details and the thickness of all walls; and the finishing
treatment for all floors, walls and ceilings;
d. Framing Plans showing floor joists, trusses, rafters, beams and other structural
elements;
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e. Building Elevations for each side showing the height of the building, finished
grade, roof slopes, exterior finishes, doors, windows and other design features;
and
f.
Cross Section Drawings (at least two) showing the existing and finished grades;
entire roof, floor and wall systems; foundation walls and footings; and location of
draintiles.
3. Construction Plans submitted shall bear the name and address of the designer of the
building or structure.
610
ROOF AND FOUNDATION DRAINAGE PLAN
1. A Roof and Foundation Drainage Plan shall be submitted with an application for a
permit for a building or structure.
2. A Roof and Foundation Drainage Plan shall be submitted in duplicate at a scale of
1:200 (1/16” = 1.0’) showing lot dimensions and the location of draintiles, drywells,
storm sewer connections, culverts, manholes and cleanouts.
3. For properties outside a ‘Residential’, ‘Commercial’ or ‘Industrial' zone as specified in
the Zoning Bylaw, a Building Official may waive the requirement to provide a Roof
and Foundation Drainage Plan.
4. The Roof and Foundation Drainage Plan shall demonstrate that:
a. driveways, walkways, terraces, retaining walls, landscaping or any other
structure will not obstruct the flow of drainage water; and
b. where drainage water would likely enter a garage, carport, porch or basement
entrance below ground level, that adequate catch basin or floor drain(s) will be
installed and directed to a designated stormwater disposal location.
611
SNOW SHED DESIGN PLAN
1. Where an application is submitted for a permit for a building or structure within the
community of Silver Star Mountain, a Snow Shed Design Plan shall be submitted.
2. A Building Official may waive the requirement to provide a Snow Shed Design Plan
for a flat-roof building.
3. A Snow Shed Design Plan should include:
a. A Site Plan submitted in duplicate at a minimum scale of 1:200 (1/16” = 1.0’)
showing parking areas, driveways, walkways, exterior walls, doors, windows,
building additions and eaves relative to the property lines and any adjacent
buildings;
b. a means of access to the roof to facilitate roof maintenance and snow removal;
and,
c. engineering calculations showing where and how the roof will shed snow.
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4. The Snow Shed Design Plan shall demonstrate that snow shedding from the
proposed building:
a. will be retained within the confines of the subject property;
b. will not obstruct pedestrian or vehicular access and egress from the proposed
building or any other building; and
c. will not affect any other building.
612
SITE PLAN
1. A Site Plan shall be submitted with an application for permit for a building or
structure.
2. A Site Plan should be submitted in duplicate at a scale of 1:200 (1/16” = 1.0’)
showing:
a. legal description and civic address of the parcel together with lot dimensions
taken from the registered subdivision plan or equivalent information;
b. measurements for the location of any existing and proposed buildings or
structures relative to:
i. property lines in proximity to these buildings or structures,
ii. the natural boundary of any watercourses within 30 metres to these buildings
or structures whether on the subject parcel or on any adjacent land, and
iii. all statutory rights-of-way or easements on the subject parcel;
c. the location of the frontage road, driveways and other roadways including the
gradient of existing and proposed driveways to access any proposed dwelling;
d. the gradient of the subject parcel as required to determine the height of any
proposed building or structure relative to the maximum height permitted in the
Zoning Bylaw;
e. the location of any septic tank and the means to access the septic tank for
servicing; and
f.
613
the location of any septic drainfields, domestic water sources or water and sewer
servicing lines.
SURVEY CERTIFICATE REQUIRED
1. The owner shall confirm that every building or structure, or addition to a building or
structure, meets the siting and height regulations specified in the Zoning Bylaw by
providing a Survey Certificate.
2. A Survey Certificate shall be prepared by a practising registered BC Land Surveyor.
3. A Building Official may issue a ‘Stop Work Order’ notice if a Survey Certificate has
not been provided.
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4. The Survey Certificate shall be provided upon completion of the foundation wall
forms but before the concrete foundation is poured or upon completion of the
preserved wood or masonry foundation.
5. A Survey Certificate shall include:
a. the location and dimensions of the foundation wall forms of the new building or
structure relative to property lines, watercourses or other buildings;
b. the location and dimensions of all statutory rights-of-way or easements;
c. the location, dimension and gradient of driveways and parking areas; and
d. the top elevation of the foundation wall of the new building or structure and the
elevation of either:
i. the midpoint of the rear property line in the case of a parcel which slopes
uphill from the public road providing access, or
ii. the centre line of the road opposite the midpoint of the front property line in
the case of a parcel that slopes downhill from the public road providing
access.
6. A Building Official may waive the requirement for a Survey Certificate if:
a. a Building Official is satisfied with the accuracy of the Site Plan and the
elevations of the building or structure as submitted with an application;
b. a Building Official will not require elevation information to establish the height of
the building or structure; and
c. the Site Plan submitted with the application shows:
i. side yard setbacks of at least 200% of the minimum side yard setback
requirement specified in the Zoning Bylaw,
ii. front and rear yard setbacks of at least 125% of the minimum setback
requirement specified in the Zoning Bylaw, and
iii. no watercourse within 30 metres of the building or structure.
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SECTION SEVEN – SPECIFIC PROVISIONS FOR BUILDING PERMIT
APPLICATIONS
701
APPLICATION FOR A SIMPLE BUILDING OR A STRUCTURE
1. An application for a permit for a simple building or a structure shall be made in the
form provided by the Regional District and signed by the owner, or a signing officer if
the owner is a corporation.
2. In addition to the requirements for an application for a permit for a simple building or
a structure as described herein, a Building Official may require a professional design
and field review as outlined in Section 604.1 of this Bylaw.
3. An application for a permit for a simple building or a structure shall include:
a. supplementary contractor information in the form provided by the Regional
District;
b. owner’s acknowledgement of responsibility and undertakings made in the form
prescribed by the Regional District, signed by the owner, or a signing officer if the
owner is a corporation;
c. confirmation of compliance with the Homeowner Protection Act as applicable;
d. a copy of a title search made within 30 days of the date of application;
e. any required highway access permit issued by the Ministry of Transportation and
Infrastructure; and
f.
702
any other documents and plans required in Section Six of this Bylaw.
SPECIFIC REQUIREMENTS FOR STRUCTURES
1. In general, an application for a permit for a structure shall include only construction
plans as outlined in Section 609.1 of this Bylaw.
2. Retaining Structure
a. In addition to the requirements outlined in Sections 701.1, 701.2 and 701.3 of this
Bylaw, an application for a permit for a retaining structure greater than 1.2 metres
in height shall:
i.
require a professional design and field review by a Registered Professional
including the submission of Letters of Assurance and proof of professional
liability insurance as outlined in Section 604.1 of this Bylaw prior to an
Occupancy Permit being issued by a Building Official; and
ii. include provisions for a guardrail in accordance with the provisions of the
Building Code.
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Page 24
3. Swimming Pool
a. In addition to the requirements outlined in Sections 701.1, 701.2 and 701.3 of this
Bylaw, an application for a permit for a swimming pool shall include provisions
for:
i.
an enclosed fence not less than 1.2 metres in height with no openings greater
than 100mm and so designed that members, attachments or openings will
not facilitate climbing;
ii. a self-closing gate so designed and installed as to cause the gate to return to
a locked position automatically; and
iii. pressure reducing valves and a backflow prevention device to be installed in
accordance with the requirements of the Building Code.
4. Sign
a. In addition to the provisions of Section 701.2 of this Bylaw, an application for a
permit for a sign structure shall be made in the form provided by the Regional
District and signed by the owner, or a signing officer if the owner is a corporation.
703
APPLICATION FOR A COMPLEX BUILDING
1. An application for a permit for a complex building shall be made in the form provided
by the Regional District and signed by the owner, or a signing officer if the owner is a
corporation.
2. An application for a permit for a complex building shall be accompanied by:
a. supplementary contractor information in the form provided by the Regional
District;
b. the owner’s acknowledgement of responsibility and undertakings made in the
form provided by the Regional District, signed by the owner, or a signing officer if
the owner is a corporation;
c. confirmation of compliance with the Homeowner Protection Act as applicable;
d. Letter of Assurance in the form of Schedule A to Part 2 of the Building Code
signed by the owner, or a signing officer if the owner is a corporation, and the
Co-Ordinating Registered Professional;
e. Letters of Assurance in the form of Schedules B-1 and B-2 to Part 2 of the
Building Code each signed by such Registered Professionals as a Building
Official or the Building Code may require, to address the design and field reviews
for the construction of the proposed building;
f. proof of professional liability insurance in the form provided by the Regional
District;
g. a copy of a title search made within 30 days of the date of application;
h. any required highway access permit issued by the Ministry of Transportation and
Infrastructure; and
i. any other documents and plans required in Section Six of this Bylaw.
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BOARD of DIRECTORS - REGULAR AGENDA
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Page 25
SECTION EIGHT – BUILDING AND OCCUPANCY PERMITS
801
BUILDING PERMIT
1. Neither the issuance of a Building Permit under this Bylaw, the review and
acceptance of the design, drawings, plans or specifications, nor inspections made by
a Building Official, shall constitute a representation or warranty that the Building
Code or this Bylaw have been complied with or the building or structure meets any
standard of materials or workmanship, and no person shall rely on any of those
actions as establishing compliance with the Building Code or this Bylaw or any
standard of construction.
2. When:
a. a completed application in compliance with Section Seven of this Bylaw including
all required supporting documentation has been submitted;
b. a Building Official has determined that health and safety aspects of the works are
in compliance with this Bylaw, the Building Code, the Local Government Act and
any other applicable bylaw of the Regional District or Provincial statute;
c. the owner or representative has paid all applicable fees as specified in Schedule
“A” to this Bylaw including any penalty as outlined in Section 303.3 or any
surcharge as outlined in Section 802.2 of this Bylaw;
d. the owner or representative has paid all charges and met all requirements
imposed by any other statute or bylaw in respect of the issuance of a building
permit;
e. evidence has been provided that the proposed construction complies with the
Homeowner Protection Act as applicable; and
f. no covenant, agreement, resolution or regulation of the Regional District
authorizes the permit to be withheld;
a Building Official may issue a Building Permit for which the application is made in
the form provided by the Regional District.
3. The Building Permit period is valid for two years from the date the permit is granted
unless the permit expires or is revoked.
802
BUILDING PERMIT FEES
1. Building Permit Fees shall be determined in accordance with Schedule “A” to this
Bylaw.
2. The Building Permit Fees as specified in Schedule “A” to this Bylaw are increased by
a factor of 30% where the construction site is located within the Building Permit Fees
Surcharge Area specified in Schedule “C” to this Bylaw.
3. A Building Official may, except for the Application Fee and subject to an
Administrative Charge set in accordance with Schedule “A”, refund the fees paid for
a Building Permit upon receipt of a written request for cancellation of the permit
within one year of the issuance of the permit provided construction has not begun.
4. When a Building Permit is issued in accordance with Section 803.1 of this Bylaw, the
Building Permit Fee shall be reduced by 5% of the fee payable as specified in
Schedule “A”, up to a maximum of $500.00.
5. When a Building Permit is issued in accordance with Section 803.3 of this Bylaw, the
Building Permit Fee shall be reduced by 20% of the fee payable as specified in
Schedule “A” to this Bylaw.
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SECTION EIGHT – BUILDING AND OCCUPANCY PERMITS
803
Page 26
PROFESSIONAL PLAN CERTIFICATION AND PERMIT
1. Letters of Assurance in the form of Schedules B-1 and B-2 to Part 2 of the Building
Code provided pursuant to this Bylaw are relied upon by the Regional District and its
Building Officials in the issuance of a Building Permit as certification that the design
and plans, to which the Letters of Assurance relate, comply with the Building Code
and other applicable enactments relating to safety.
2. A Building Permit issued for the construction of a Complex Building, or for a building
or structure for which a Building Official required professional design pursuant to
Section 604.1 of this Bylaw, shall include a notice to the owner concerning the
reliance upon the certification of the Registered Professionals, in the form provided
by the Regional District.
3. Confirmation of Commitment by Owner and Coordinating Registered Professional in
the form of Schedule A to Part 2 of the Building Code provided pursuant to this
Bylaw are relied upon by the Regional District and its Building Officials in the
issuance of a Building Permit as certification that the design and plans, to which the
confirmation relate, comply with the Building Code and other applicable enactments
relating to safety.
804
PHASED BUILDING PERMIT
1. A Building Official may issue a Building Permit for construction of a phase of a
building or structure before the entire plans and specifications have been submitted
or approved, provided sufficient information has been submitted showing that the
building phase is in substantial compliance with the Building Code, this Bylaw or
other applicable bylaws or regulations and the permit fee for that portion of the
building or structure has been paid. The remainder of the building or development
shall conform to those regulations as if a Building Permit has not been issued.
805
BUILDING PERMIT EXPIRED
1. A Building Permit expires if:
a. construction has not commenced within one year of the date of permit issuance;
b. an Occupancy Permit has not been issued within the valid Building Permit period
or within any renewal period authorized by a Building Official;
c. the work associated with a structure, other than a building, has not been
approved to the Final Inspection stage within the valid Building Permit period or
within any renewal period authorized by a Building Official;
d. construction has been discontinued for a period of one year;
e. a Building Official has revoked the Building Permit as provided in this Bylaw; or
f. the owner or representative has requested that the Building Permit be cancelled.
2. Except as provided in Section 802.3, no fees shall be returned where a Building
Permit has expired.
806
BUILDING PERMIT REVOKED
1. A Building Official may, upon written notification to an applicant, revoke a Building
Permit issued under this Bylaw where:
a. the permit was issued in error;
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Page 27
b. an approval issued by another authority, on the basis of which a permit was
issued under this Bylaw, is withdrawn by that authority;
c. notification of a successful appeal has been received by the Regional District
pursuant to the authority having jurisdiction concerning the issuance of a Sewage
Disposal Permit for the subject building;
d. the permit was issued of the basis of incorrect information provided by the owner,
representative or a Registered Professional; or
e. there is a violation of this Bylaw, the Building Code, the Local Government Act, or
any other Provincial statute or bylaw enacted by the Regional District.
2. No fees will be returned where a Building Permit has been revoked.
807
BUILDING PERMIT RENEWAL
1. Where a Building Permit has expired and the owner wishes to have the permit
reissued, the owner must submit a new application, including a new Application Fee,
including all documents and permits as prescribed in Sections Six and Seven of this
Bylaw.
2. Where an application is received pursuant to Section 807.1 and where the
information submitted with the new application has not changed substantively from
the original application, a Building Official may issue a new Building Permit pursuant
to all the terms and conditions of this Bylaw, except that the Building Permit Fees
prescribed in Schedule “A” of this Bylaw shall not apply.
3. Where a Building Permit has not expired or been revoked and upon written request,
a Building Official may extend the term of the Building Permit for one renewal period
of one year upon any terms and conditions specified by the Building Official.
4. Where construction has not commenced or has been discontinued due to adverse
weather, strikes, material or labour shortages or similar hardship beyond the owner’s
control, a Building Official may extend the valid Building Permit period for one
renewal period of one year upon any terms and conditions specified by the Building
Official.
5. Where a Building Permit has been revoked and the owner wishes to have the permit
reissued, the owner shall submit a new application, including a new Application Fee,
including all documents and permits as prescribed in Sections Six and Seven of this
Bylaw.
808
OCCUPANCY PERMIT REQUIRED
1. Except as provided in this Bylaw, an Occupancy Permit is required prior to
occupancy of any building or structure for which a Building Permit is required under
this Bylaw and it is the responsibility of the owner to obtain an Occupancy Permit
after the building or structure is complete and ready for occupancy, but before any
occupancy.
2. Prior to the issuance of an Occupancy Permit for:
a. a complex building, or for a building or structure for which a Building Official
required professional design pursuant to Section 604.1 of this Bylaw, the owner
shall provide Letters of Assurance in the form of Schedules C-A and C-B to Part
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Page 28
2 in the Building Code each signed by the Co-Ordinating Registered Professional
and Registered Professionals as the Building Code may require;
b. a building or structure which will generate sewage, the owner shall provide to the
Building Official a Record of Sewerage System pursuant to the authority having
jurisdiction for a sewerage system, or a confirmation of acceptable connection to
a Community Sanitary Sewage System from the authority having jurisdiction.
3. Where a Building Official has indicated on final inspection that the construction work
is acceptable, the Building Official may issue an Occupancy Permit in the form
provided by the Regional District.
4. A Building Official may issue an Occupancy Permit for part of a building when part of
the building is self-contained and complies with the requirements of this Bylaw, the
Building Code, the Local Government Act or any other Provincial statute or bylaw
enacted by the Regional District.
809
PROVISIONAL OCCUPANCY PERMIT
1. A Building Official may issue a Provisional Occupancy Permit in the form provided by
the Regional District where the construction of a building or structure has
substantially been completed and where the health and safety requirements of this
Bylaw and the Building Code have been met.
2. The owner shall pay the Provisional Occupancy Permit fee as specified in Schedule
“A” to this Bylaw before the issuance of the permit.
3. The Provisional Occupancy Permit is valid for 90 days from the date the permit is
issued.
4. A Building Official may extend the term of the Provisional Occupancy Permit for an
additional 90 days upon any terms and conditions specified by the Building Official.
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SECTION NINE – BUILDING INSPECTIONS
901
COMPLEX BUILDINGS
1. When a Registered Professional provides Letters of Assurance for the construction
of a complex building, or for a building or structure for which a Building Official
required professional design and Letters of Assurance pursuant to Section 604.1 of
this Bylaw, the Regional District will rely solely on field reviews undertaken by the
Registered Professional and the Letters of Assurance as certification that the
construction substantially conforms to the approved design, plans and specifications
and that the construction complies with the Building Code, this Bylaw and other
applicable enactments respecting safety.
2. A Building Official may attend the construction site from time to time during the
course of construction to ascertain that the field reviews are taking place and to
monitor the field reviews undertaken by the Registered Professionals.
902
SIMPLE BUILDINGS OR STRUCTURES
1. A Building Official may attend periodically at the site of the construction of simple
buildings or structures to ascertain whether the health and safety aspects of the work
are being carried out in substantial conformance with the health and safety
requirements of the Building Code, this Bylaw and any other applicable enactments
concerning safety.
903
INSPECTIONS REQUIRED
1. The owner or representative shall give at least two clear working days' notice to the
Building Official when requesting an inspection.
2. The owner or representative shall obtain an inspection and receive a Building
Official's acceptance of the work as indicated on the Building Permit or at each of the
following aspects of the work prior to concealing them:
a. "Footing Forms Inspection" after completion of the footing forms; but before
pouring concrete for the footings.
b. "Foundation Forms Inspection" after completion of the footings and the
foundation forms; but before pouring concrete for the foundation.
c. "Pre-Backfill Inspection" after damp-proofing foundations and the installation of
perimeter drains with connections to the designated stormwater disposal
location; but before backfilling the foundation or covering drainage works.
d. "Dampproofing and Sealing Inspection" after the foundation is complete and the
granular fill is prepared; but before pouring the concrete slab.
e. "Framing Inspection" after completion of framing, sheathing, stairs, chimney and
fireplace; but before installing insulation and vapour barrier that would conceal
the framing works.
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f.
Page 30
"Plumbing Below-Grade Inspection" after installation of the water and sewer
service lines, and any other below-grade plumbing works; but before backfilling
excavations.
g. "Plumbing Above-Grade Inspection" after completion of the rough-in plumbing
and the tests required by the Building Code have been satisfactorily completed;
but before covering with insulation, vapour barrier or wall coverings.
h. "Insulation and Vapour Barrier Inspection" after the Plumbing Above-Grade
Inspection and the insulation and vapour barrier have been installed; but before
wall coverings are installed.
i.
"Final Inspection" when the building or structure or part thereof is complete,
including grading around the building or structure, the installation of surface
drainage works and confirmation that any water meter appliance (if necessary) is
in operating condition, and the building or structure is ready for use or
occupancy; but before use or occupancy takes place of the whole or part of the
building or structure.
3. For accessory and agricultural buildings which are up to 110 m2 in size and do not
contain plumbing, the required inspections are as follows:
a. Footings and Forms
b. Framing
c. Final Occupancy
4. No aspect of the work referred to in Section 903.2 of this Bylaw shall be covered until
a Building Official has indicated acceptance in writing.
5. Notwithstanding the requirement for inspections under Sections 903.2 and 903.4 of
this Bylaw, a Building Official may when unable to attend a construction site on the
date requested due to travel distance or time constraints, alternatively determine on
the basis of information provided by the contractor whether the work may proceed
despite Section 903.4 and require that photographs of the work be taken prior to the
work being concealed and these photographs be submitted to the Building Official.
6. Pursuant to Section 903.5, a Building Official may require work to be uncovered if
photographs indicate a problem is likely to create a health or safety hazard.
7. The requirements of Sections 903.2 and 903.4 of this Bylaw do not apply to any
aspect of the work that is the subject of a Registered Professional’s Letter of
Assurance which has been provided for the construction of a complex building, or for
a building or structure for which a Building Official required professional design and
Letters of Assurance pursuant to Section 604.1 of this Bylaw.
8. In the event that the Building Official has notified the owner or contractor that
additional inspections are required, it shall be the responsibility of the owner or
representative to request these additional inspections.
9. The owner or representative shall, prior to obtaining re-inspection of any work that
the Building Official determines is unacceptable, pay for the Re-Inspection Charge as
specified in Schedule “A” to this Bylaw.
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Page 31
SECTION TEN – DEMOLITION PERMIT AND APPLICATION
1001
APPLICATION
1. No owner shall demolish or cause to be demolished any building or structure without
first obtaining a permit to carry out such demolition.
2. An Application for a Demolition Permit shall be submitted in the form provided by the
Regional District.
1002
EXEMPTIONS
1. This Section does not apply to:
a. structures other than buildings, less than 15.0 metres in height; or
b. accessory buildings that are one storey or less in height provided that there are
no service works connected to the building.
1003
DEMOLITION PERMIT
1. When:
a. a completed application including all required supporting documentation has
been submitted as outlined on the application form provided by the Regional
District;
b. a Building Official has determined that the proposed demolition works are in
compliance with this Bylaw, the Building Code, the Local Government Act and
any other applicable bylaw of the Regional District or Provincial statute;
c. the owner or representative has paid all applicable fees as specified in Schedule
“A” to this Bylaw including any penalty as outlined in Section 303.3;
d. the owner or representative has paid all charges and met all requirements
imposed by any other statute or bylaw in respect of the issuance of a demolition
permit; and
e. no covenant, agreement, resolution or regulation of the Regional District
authorizes the permit to be withheld;
a Building Official may issue a permit for which the application is made in the form
provided by the Regional District.
2. A permit for demolition shall be valid for one year from the date of issuance of the
permit after which the permit expires.
3. A Building Official may withhold a permit for a demolition where:
a. the building or structure is protected heritage property, is subject to temporary
heritage protection or is identified in a community heritage registry pursuant to
the Heritage Conservation Act or the Local Government Act; or
b. in the case of a residence, the building is occupied.
1004
DEMOLITION DEPOSIT
1. An applicant for a permit for a demolition shall pay the Demolition Deposit as
specified in Schedule “A” to this Bylaw before the issuance of the permit to ensure
the work is completed and the site is rehabilitated.
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Page 32
2. Where a building or structure is demolished under a permit, and where:
a.
b.
c.
d.
the property is rehabilitated to a tidy and safe condition;
all waste debris has been removed;
any septic tank or other underground storage facility has been removed; and
any barricade or covered way has been dismantled;
the Building Official shall return the Demolition Deposit to the applicant.
3. Where a Demolition Deposit is returned to the applicant, any interest earned upon
the security shall accrue to the applicant.
4. Where a permit for a demolition has expired and the demolition and works referred to
in Section 1004.2 have not been completed, the Regional District may utilize the
Demolition Deposit to complete the works.
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Page 45 of 108
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Page 33
SECTION ELEVEN – MOVING PERMIT AND APPLICATION
1101
APPLICATION
1. Where the moving of buildings is permitted in the Regional District, no person shall
move or cause to be moved any building without first obtaining a permit to carry out
such a move as well as a Building Permit for construction works on the property to
which the subject building is to be moved.
2. An Application for a Moving Permit shall be submitted in the form provided by the
Regional District.
3. A Building Permit Application shall be submitted in the form provided by the Regional
District for the construction works on the property to which the subject building is to
be moved.
1102
EXCEPTIONS
1. This Section does not apply to the moving of manufactured homes or accessory
buildings.
1103
MOVING PERMIT
1. When:
a. a completed application including all required supporting documentation has
been submitted as outlined on the application form provided by the Regional
District;
b. a Building Official has determined that any proposed works are in compliance
with this Bylaw, the Building Code, the Local Government Act or any other
applicable bylaw of the Regional District or Provincial statute;
c. the owner or representative has paid all applicable fees as specified in Schedule
“A” to this Bylaw including any penalty as outlined in Section 303.3;
d. the owner or representative has paid all charges and met all requirements
imposed by any other statute or bylaw in respect to the moving of buildings; and
e. no covenant, agreement, resolution or regulation of the Regional District
authorizes the permit to be withheld;
a Building Official may issue a permit for which the application is made in the form
provided by the Regional District.
2. A permit for moving a building shall be valid for two years from the date of issuance
of the permit after which the permit expires.
3. Building Officials shall refuse a permit for moving a building where:
a. the appraised value of the building after the move as indicated in the Appraisal
Report as outlined on the application form provided by the Regional District, is
less than:
i. 1.25 times of the average appraised value of all the dwellings situated on
parcels which are wholly or partially enclosed by lines drawn parallel to and
perpendicularly distant 100.0 metres from the boundaries of the parcel to
which the building is to be moved; or
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Page 34
b. the floor area of the building to be moved is less than the minimum floor area
specified in the Zoning Bylaw for the property to which it is to be moved.
1104
MOVING DEPOSIT
1. An applicant for a permit shall pay the Moving Deposit as specified in Schedule “A”
to this Bylaw before the issuance of a permit to ensure that the building is
rehabilitated and installed according to the permit.
2. Where a building is moved under a permit, and where a Building Official has issued
an Occupancy Permit for the building, the Building Official shall return the Moving
Deposit to the applicant.
3. Where a Moving Deposit is returned to the applicant, any interest earned upon the
security shall accrue to the applicant.
4. Where a permit for moving a building has expired and the works authorized by the
Moving Permit and any associated Building Permit have not be completed, the
Regional District may utilize the Moving Deposit to complete the works.
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SECTION TWELVE – BYLAW REPEAL, READINGS, AND ADOPTION
1201
REPEAL
Bylaw No. 1747, 2003, being "Regional District of North Okanagan Building Bylaw No.
1474, 2003", and all amendments thereto, are hereby repealed.
1202
EFFECTIVE DATE
This Bylaw shall come into force and take effect on January 1, 2016.
1203
SEVERABILITY
The provisions of this Bylaw are severable and the invalidity of any part of this Bylaw
shall not affect the validity of the remainder of this Bylaw.
Read a First Time
this
day of
, 2015
Read a Second Time
this
day of
, 2015
Read a Third Time
this
day of
, 2015
ADOPTED
this
day of
, 2015
Chair
Deputy Corporate Officer
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SCHEDULE “A” TO BYLAW NO. 2670, 2015 – FEES AND CHARGES
1.
Building Permit Application Fees – Non-Refundable
a. Construction Value $1,000 or less ................................................................ 55.00
b. Construction Value over $1,000 up to $250,000 ......................................... 109.00
c. Construction Value $250,000 and more ...................................................... 163.00
2.
Building Permit Fees
(Note: A surcharge on fees may apply in remote areas)
a. For the first $1,000 of Construction Value ..................................................... 60.00
b. For each $1,000 of Construction Value or part thereof over
$1,000 and less than $500,000 ..................................................................... 13.00
c. For each $1,000 of Construction Value or part thereof over
$500,000 and less than $1,000,000 .............................................................. 12.00
d. For each $1,000 of Construction Value or part thereof over
$1,000, 000…. .............................................................................................. 11.00
e. For the first five Plumbing Fixtures ................................................................ 60.00
f. For each Plumbing Fixture over the first five ................................................. 12.00
g. For installing a Manufactured Home (mobile home) .................................... 265.00
3.
Building Permit Fees for Agricultural Buildings over 600 square metres
(Note: A surcharge on fees may apply in remote areas)
a. For the first $1,000 of Construction Value ..................................................... 52.50
b. For each $1,000 of Construction Value or part thereof over $1,000
and $250,000 ................................................................................................ 11.00
c. For each $1,000 of Construction Value or part thereof over $250,000 ............ 8.25
4.
Sign Permit Fees
a. Application for a Sign Permit (non-refundable) .............................................. 60.00
b. Permit for a Sign:
- For the first $100 of Construction Value .................................................. 60.00
- For each $1,000 of Construction Value or part there of over $100 .......... 13.00
5.
Demolition / Moving Permit Fees
a. Application for a Demolition / Moving Permit (non-refundable) ...................... 55.00
b. Demolition / Moving Permit ......................................................................... 242.00
c. Demolition / Moving Deposit .................................................................... 2,100.00
6.
Other Fees and Charges
a. Special Inspection or Re-Inspection ............................................................ 109.00
b. Provisional Occupancy Permit with Re-Inspection ...................................... 109.00
c. Inspection outside the Regional District ...................................................... 217.00
(Plus reimbursement consistent with Regional District ‘Travel Allowance’ policy)
d. Administrative Charge to remove a ‘Notice on Title’ .................................... 850.00
e. New products, systems or methods Evaluation Fee ................................. 2,415.00
f. Administrative Charge for refund of Building Permit Fees ........................... 230.00
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Page 37
7.
Building Permit Surcharge Fee (Refundable)
In addition to other fees and charges payable in accordance with this Schedule at the
time of permit issuance, a surcharge fee will apply for all building permits as follows:
a. Where construction value is less than $10,000 ........................................... 100.00
b. Where construction value is between $10,000 and $50,000 ....................... 150.00
c. Where construction value is between $50,001 and $100,000 ..................... 300.00
d. Where construction value is in excess of $100,000 ..................................... 500.00
8.
When all works associated with a building permit are completed and a final inspection
has been approved within twenty-four (24) months of the date of permit issuance, the
Regional District of North Okanagan will refund the Building Permit Surcharge Fee as
follows:
a. Where construction value is less than $10,000 ........................................... 100.00
b. Where construction value is between $10,000 and $50,000 ....................... 150.00
c. Where construction value is between $50,001 and $100,000 ..................... 300.00
d. Where construction value is in excess of $100,000 ..................................... 500.00
Where the works associated with a permit are not completed within twenty-four (24)
months of the date of permit issuance, there will be no refund of the Building Permit
Surcharge Fee.
Any re-inspection fees or fines assessed against the owner/permit holder during the
period of construction will also be deducted from the Building Permit Surcharge Fee. In
addition, if Notice on Title is required, there will be no refund of the surcharge fee.
RDNO Building Bylaw No. 2670, 2015
Page 50 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
Page 38
SCHEDULE “B” TO BYLAW NO. 2670, 2015 – CLIMATE VALUES
Area
Mara
Grindrod
Swan Lake /
BX
Keddleston
Silver Star
Village
Westside Ok.
Lake
Cherryville
Creighton
Valley
Shuswap Falls
Mabel Lake
Design Temperature
January
July 2.5%
2.5
1% Dry Wet
%
°C
°C
°C
°C
-----
Degree
Days
Below
18°C
15
Min.
Rain
mm
One
Day
Rain
mm
Ann.
Tot.
Ppn.
mm
Hourly Wind
Pressures
Ground Snow
Load kPa
SS
SR
1/10
kPa
1/30
kPa
1/100
kPa
--
--
--
--
3.9
0.1
--
--
--
--
--
--
--
--
--
--
--
3.6
0.1
--
--
--
-20
-23
33
20
3887
13
40
350
2.2
0.1
0.32
0.39
0.44
--
--
--
--
--
--
--
--
3.1
0.2
--
--
--
--
--
--
--
--
--
--
--
10.5
0.3
--
--
--
--
--
--
--
--
--
--
--
2.2
0.1
--
--
--
--
--
--
--
--
--
--
--
3.1
0.1
--
--
--
--
--
--
--
--
--
--
--
3.1
0.2
--
--
--
--
--
--
--
--
--
--
--
2.8
0.1
--
--
--
--
--
--
--
--
--
--
--
4.4
0.1
--
--
--
Note: Except for Silver Star Village, values cited in this Schedule and noted above are valid to
elevation 1170 metres only.
RDNO Building Bylaw No. 2670, 2015
Page 51 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.1
Page 39
SCHEDULE “C” TO BYLAW NO. 2670, 2015 – BUILDING PERMIT FEES SURCHARGE AREA
RDNO Building Bylaw No. 2670, 2015
Page 52 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.2
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5720.09.1 0
TO:
Greater Vernon Advisory Committee
FROM:
Engineering
DATE:
April 20, 2015
SUBJECT:
Greater Vernon Water Metering Bylaw No. 2678, 2015
RECOMMENDATION:
That it be recommended to the Board of Directors, Greater Vernon Water Metering Bylaw No.
2678, 2015, be given First, Second and Third Readings; and further,
That Greater Vernon Water Metering Bylaw No. 2678, 2015 be Adopted.
BACKGROUND/HISTORY:
The current Greater Vernon Services Water Utility Metering Bylaw No. 2155, 2006 requires
updating to address the introduction of new radio transmitting water meter technology and to
remove outdated references based on operations prior to universal metering of Domestic I NonDomestic and Agricultural Customers. Staff have updated the Metering Bylaw and drafted
Bylaw No. 2678, 2015 to replace the current Bylaw No. 2155 to regulate water meters upon
approval by the RDNO Board of Directors.
DISCUSSION:
Staff initiated updating the Greater Vernon Water (GVW) Metering Bylaw as the current
Metering Bylaw would not accommodate the installation of radio transmitting technology.
During the review process, a number of other items were also updated or removed based on the
current practises, standards and the future direction of the GVW Metering Program.
The key elements updated in the proposed Bylaw No. 2678, 2015 include:
•
•
•
•
Language regarding the installation of remote reading technology was added,
An option to not have the remote read ing technology installed was added with the caveat
that manual reads would require a meter reading fee, which would be included in the
GVW Rates Imposition Bylaw,
Clarification of sections regarding water theft via meter bypassing and consequences of
outcomes to finding a meter bypass were included,
Enforcement references were included to be consistent with the RDNO Ticket
Information Authorization Amendment Bylaw No. 2627, 20 14, Schedu le "L",: GVW Use
and Regulation Bylaw No. 2545, 2014 and GVW Cross Connection Control Regulation
Bylaw No. 2651, 2014, Section "M",
Page 53 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.2
File No.: 5720.09.10
Dated : April 20, 2015
Page2
•
•
Requirements for meter pits in certain circumstances were added to improve the ability
of staff to address issues with meter tampering , neglect, staff access to customer meters
and damage to meters with the goal of reducing operational costs,
Some definitions were updated to align with other recent RDNO bylaws (2672 , 2650,
2545).
Once drafted, GVW Metering Bylaw No. 2678 was forwarded to affected departments at the City
of Vernon and the District of Goldstream for review and comment. A review meeting was held
with representatives of the City of Vernon and District of Goldstream engineering and operations
groups to review draft By law No. 2678. Comments received from this meeting were
incorporated into Bylaw No. 2678 presented with this report.
SUMMARY:
In order to improve operations and ensu re clarity in managing the water meter program shared
by three jurisdictions, it is recommended that Bylaw No. 2678, 2015 be considered for First,
Second and Third Readings and Adoption.
A'P,Proved ipr1agenda:
( ( ,..J1
I
l-
DaviaSeweuJ
Chief Administrative Officer
Enclosed:
Greater Vernon Water Metering Bylaw No. 2678, 2015
Page 54 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.2
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2678
A bylaw to regulate water meters in the Greater Vernon Water Service Area
WHEREAS, the Board has by Bylaw No. 1262, 1994 established the local service of Regional
Water Supply;
AND WHEREAS, the Board is desirous to regulate the metering of water by Greater Vernon
Water (GVW);
NOW THEREFORE, the Board of the Regional District of North Okanagan, in open meeting
assembled, hereby ENACTS AS FOLLOWS:
A.
CITATION
1.
This Bylaw may be cited as “Greater Vernon Water Metering Bylaw No. 2678, 2015”.
B.
INTERPRETATION
1.
Words or phrases defined in the British Columbia Interpretation Act, Community Charter,
or Local Government Act or any successor legislation shall have the same meaning when
used in this Bylaw unless otherwise defined in this Bylaw.
2.
The headings contained in this Bylaw are for convenience only and are not to be
construed as defining or in any way limiting the scope or the intent of the provisions of this
Bylaw.
3.
Any act or enactment referred to herein is a reference to an enactment of the Province of
British Columbia and regulations thereto, as amended, revised, consolidated or replaced
from time to time, and any Bylaw referred to herein (as may be cited by short title or
otherwise) is a reference to an enactment of the Board of the Regional District of North
Okanagan, as amended, revised, consolidated or replaced from time to time.
4.
If any provision of this Bylaw is held to be invalid by a court of competent jurisdiction, the
provision may be severed from the Bylaw and such invalidity shall not affect the validity of
the remaining portions of this Bylaw.
C.
DEFINITIONS
1.
In this bylaw:
Authorized Agent includes a Person, Firm or Corporation authorized by Greater Vernon
Water to act on its behalf.
Bona Fide Agricultural Water User means a Customer whose land is used for agricultural
purposes as defined by the BC Assessment Authority, and supplementary criteria as
approved by the Regional Board from time to time.
Page 55 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.2
GVW Metering
Bylaw No. 2678, 2015
Page 2
Bypass means any connection to a water service that creates a condition in which water
is not being recorded by a Water Meter.
Customer means any person who is the owner or occupier, or agent for the owner or
occupier, of any premises or equipment to which water is supplied by GVW, and who is
liable to pay charges for water consumption, including water drawn from fire hydrants or
truck fill stations.
Domestic Water User means the use of water for household requirements, sanitation,
watering of domestic animals and backyard poultry, garden or landscaping, pools and any
other residential ancillary use.
Greater Vernon Water or GVW means the Greater Vernon Water Service created by the
Regional District of North Okanagan – Greater Vernon Regional Water Supply Local Service
Establishment Bylaw No. 1262, 1994, as amended, and for the purpose of this Bylaw, also
includes those portions of Electoral Area “D”, Regional District of North Okanagan – Electoral
Area “D” Regional Water Supply and Distribution Local Service Establishment Bylaw No.
1264, 1994, and the Township of Spallumcheen, North Okanagan Water Authority –
Township of Spallumcheen Bulk Water Supply Agreement Bylaw No. 1268, 1994, that are
currently receiving water from GVW.
Non Domestic Water User means any connection to the GVW system by a Customer that is
not defined as either a domestic water user or Bona Fide Agricultural Water User in this
bylaw.
Remote Reader means a Meter Transceiver Unit used for the transmittal of water meter data
to another location by way of a radio frequency or other method.
Self Serve means a Customer that turns on and turns off his connection to his irrigation
service because the shut off valve and irrigation water meter is located on the customers
property.
Standpipe means a water service pipe extending above ground that is connected to GVW
water and which the Customer uses for irrigation purposes.
Water Meter means an apparatus for measuring and recording the quantity of water used by
a customer and shall include the meter, meter reading device, Remote Reader, and wiring to
Remote Reader or the Pin/Touch Pad.
Water Service Connection means that piece of water pipe between the GVW water main
and the Customer’s property line.
D.
REQUIREMENT FOR METERS
1.
All Domestic Water Users, Non Domestic Water Users and Bona Fide Agricultural
Water Users connected to GVW are required to have a Water Meter installed for the
purpose of measuring the quantity of water used by or supplied to any lands and
premises, or part thereof. GVW may impose unmetered rates or fines, or discontinue
water supply to unmetered services.
2.
GVW will install a Remote Reader for all existing Customers connected to GVW that
have a Water Meter.
3.
All customers that are connected to GVW but do not have a Water Meter, or any new
customer wishing to connect to GVW is required to install, at the cost of the Customer,
Page 56 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.2
GVW Metering
Bylaw No. 2678, 2015
Page 3
a Water Meter complete with a Remote Reader for the purpose of measuring the
quantity of water used by or supplied to any lands and premises, or part thereof.
E.
4.
Customers that refuse to install or have a Remote Reader installed on their property,
will be billed a quarterly rate for a manual reading of the Water Meter as per the GVW
Rates Imposition Bylaw, as amended.
5.
All Bona Fide Agricultural Water Users that install new Water Meters, must install the
Water Meters in a Water Meter pit on private property within one (1) metre of the
property line, or at a location approved by GVW, at the cost of the Customer.
6.
The Customer is responsible for the maintenance and replacement of Water Meter pits
and to protect Water Meters from frost and other weather conditions.
7.
All Water Meters that are permanently installed are to have a tamper proof security wire
installed and sealed prior to water being turned on.
8.
The Customer shall immediately notify GVW if the Water Meter stops working or if any
leaks, breaks or other irregularities with the Water Meter are observed.
9.
Where the B.C. Building Code requires a Water Meter Bypass a separate Water Meter
is required on the Bypass.
INSTALLATION, INSPECTION AND REPAIR
1.
GVW is responsible to determine and specify the size, type and arrangement of Water
Meters. All water meters will be installed in accordance with GVW and manufacturer’s
specifications. Domestic and Non Domestic meters installed in buildings must be
installed as per the GVW Subdivision and Development Servicing Bylaw, as amended.
2.
Upon installation, Water Meters must be inspected and approved by an Authorized
Agent of GVW prior to activation. No Water Meter shall be installed in a confined
space as determined by WorkSafeBC Regulations without written authorization from
GVW.
3.
Following inspection and approval, all Water Meters will become the property of GVW.
4.
GVW will maintain, repair and replace all Water Meters when rendered unserviceable
through reasonable wear and tear.
5.
GVW or an Authorized Agent may inspect or replace a Water Meter at their discretion
provided notice is provided in accordance with Section F. It is the Customer’s
responsilibility to ensure the Water Meter is fully accessible to allow for the Water Meter
inspection or replacement.
6.
If access to the Water Meter is obstructed, Self Serve customers will be required to
install their Water Meter in a water meter pit installed on their private property within
one (1) metre of the property line, or at an alternate location approved by GVW. Water
Meters installed in a water meter pit must be installed as per the GVW Subdivision and
Development Servicing Bylaw, as amended.
7.
New Water Meter installations located on Standpipes are not permitted.
8.
Isolation valves are required on all meter installations.
Page 57 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.2
GVW Metering
Bylaw No. 2678, 2015
F.
G.
Page 4
DAMAGE OR UNLAWFUL ACTION
1.
Where maintenance, repair, renewal or replacement of any Water Meter or water
connection is rendered necessary by the act, neglect or carelessness of the Customer
or his/her invitees, any expense incurred by GVW shall be charged to and collected
from the Customer.
2.
No person is permitted to tamper with any Water Meter or water service between the
GVW water main and the Water Meter so that it interferes with the accurate recording
of the quantity of water supplied to any lands and/or premises.
3.
Any Customer found to be tampering with the Water Meter or piping of water supplied
to the Water Meter or where a Water Meter Bypass is detected and proven will be
required to install, at the customer’s expense, a meter pit within one (1) metre of the
property line, or a location approved by GVW, purchase a new Water Meter that
detects tampering and/or be subject to a fee in accordance with the GVW Rates
Imposition Bylaw, as amended, or the Regional District of North Okanagan Ticket
Information Bylaw, as amended. The customer may be also required to install a
backflow prevention assembly if a backflow risk is determined to exist on the property at
the request of GVW.
4.
GVW may install a Water Meter in a meter pit within one (1) metre of the property line,
or a location approved by GVW, at GVW’s expense on any property that a Water Meter
Bypass is suspected. The Customer may be also required to install a backflow
prevention assembly at their cost if a backflow risk is determined to exist on the
property at the request of GVW. If the water consumption records for the property
meter and for the new Water Meter installed in the Water Meter pit demonstrate more
than a 5% difference, or if the historic water consumption clearly demonstrates a
Bypass was in effect and the historic water consumption is more than a 30% difference
in consumption, the Customer will be charged for the installation of the Water Meter pit.
5.
All water use from any fire hydrant must be metered with the exception of water used
for fire protection. Any unauthorized equipment found attached to a fire hydrant with
or without a Water Meter, or obstructing access to the fire hydrant, will be
confiscated and held by GVW or Authorized Agent. Upon claiming the confiscated
equipment, the claimant may be subject to a fee in accordance with the GVW Rates
Imposition Bylaw, as amended, or the Regional District of North Okanagan Ticket
Information Bylaw, as amended.
6.
Where any wilful or intentional action of any Customer causes the Water Meter to be
obstructed so it can not be read, the Customer will be required to install a Remote
Reader at their own cost or be required to pay a fee for an unsuccessful meter read in
accordance with the GVW Rates Imposition Bylaw, as amended.
7.
Customers will be required to replace lost or stolen water meters at their own cost.
ACCESS
1.
GVW and Authorized Agents are hereby authorized to access at all reasonable hours
the lands and premises of Customers for the purposes of installation, repair,
examination, inspection and maintenance of Water Meters and/or ancillary equipment.
When practical, and notwithstanding an imminent threat to the security of the water
supply, the GVW or Authorized Agent will provide 48 hours notice prior to accessing
the Customer’s lands and/or premises.
Page 58 of 108
GVW Metering
Bylaw No. 2678, 2015
H.
I.
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.2
Page 5
2
If for any reason access to the lands and premises is restricted, the Customer must
have installed at their own expense a Water Meter pit within one (1) metre of the
property line. The Customer is required to provide GVW with the on-site meter if
requested by GVW to install in the water meter pit. Where the on-site Water Meter is
not provided by the Customer as requested, the Customer will be charged for a new
Water Meter.
3.
The Customer is responsible to place the Water Meter in a dry location that prevents
freezing or other damage and must provide adequate, convenient and unobstructed
access to the Water Meter and Remote Reader for inspection, repair and maintenance.
4.
The Customer is responsible to allow the placement of the Water Meter reading device
or Remote Reader in a location which ensures safety and ease of access for reading of
the Water Meter. If the location of the Water Meter or Remote Reader is considered to
be unsafe, the Customer must either relocate to an approved location or install a Water
Meter pit at property line, at their own expense.
CHARGES
1.
The rates and fees for all water consumption shall be in accordance with GVW Rates
Imposition Bylaw, as amended, and the quantity of water used shall be deemed to be
the quantity shown or indicated by the Water Meter upon it being read from time to
time.
2.
A water leak adjustment application will not be considered from any property where the
Customer refuses to have a Remote Reader installed.
WATER METER RE-READS OR METER TESTS
1.
Water Meter testing may be done at any time by GVW or Authorized Agent, and the
provisions of this subsection for the adjustment of inaccuracies shall apply.
2.
Any Customer who disputes the quantity of water used as recorded by a Water Meter
may, upon application to GVW and payment of the Meter Re-Read Fee or Meter
Testing Fee, have such Water Meter re-read and/or tested by GVW or Authorized
Agent. Where it is shown:
i.
that the Water Meter is functioning properly and the difference between the amount
recorded and the amount actually used is five (5) percent or less, there will be no
refund or additional charges.
ii. that the Water Meter is not functioning properly and recorded a quantity of water
consumed in excess of that actually used, no charge shall be made for the meter
re-read or meter test and a refund shall be made to compensate for such
inaccuracy, the refund calculation shall be limited to a period of six (6) months
immediately preceding the date of the application, and the amount of the refund
shall be determined by the percentage of inaccuracy as determined by the test. The
fee for meter re-read and/or meter test will be refunded.
iii. that the water meter was not functioning properly and recorded a quantity less than
that actually used, a charge shall be made to compensate for such inaccuracy, but
such charge shall be limited to a period of six (6) months immediately preceding the
date of the application. The amount of the charge shall be determined by the
percentage of inaccuracy as shown by the test. The fee for meter re-read and/or
meter test will be refunded.
Page 59 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.2
GVW Metering
Bylaw No. 2678, 2015
J.
Page 6
REPEAL
Bylaw No. 2155 being the “Greater Vernon Services Water Utility Metering Bylaw No.
2155, 2006”, and all amendments thereto, are hereby repealed.
Read a First, Second and THIRD Time
this
day of
ADOPTED
this
day of
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 60 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.3
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5770.06.05
TO:
Greater Vernon Advisory Committee
FROM:
Engineering
DATE:
April 23, 2015
SUBJECT:
Petition Results for the South Vernon Irrigation District – East and
Issues with Swan Lake Weir
RECOMMENDATION:
That it be recommended to the Board of Directors, the Water Licenses supported by storage on Swan
Lake (F008601 and C021424) be officially abandoned immediately; and further,
That staff be directed to undertake a petition process for the South Vernon Irrigation District – East
(SVID-E) to decide between two options for the future of the irrigation district:
Option 1 – That the existing irrigation network be upgraded and connected to the Claremont
Well (with a temporary connection to Greater Vernon Water). The cost of these improvements
and operation and maintenance to be reflected in new revised rates, or
Option 2 – That the irrigation district be dissolved.
BACKGROUND:
At the regular meeting of the Board of Directors held on November 19, 2014, the following motion was
carried:
“That as recommended by the Greater Vernon Advisory Committee, staff prepare a petition process
for the South Vernon Irrigation District (SVID) East and West to decide between two options for the
future of these two irrigation districts:
Option 1 – The existing irrigation network be upgraded to current standards and Statutory
Rights-of-Way (SR/W’s) be registered on all affected properties for operation and maintenance
of same. The cost of these improvements and operation and maintenance of each system be
reflected in new revised rates, or
Option 2 – The two irrigation districts be dissolved and all the assets be returned to the property
owners including any water licencing”.
Page 61 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.3
Report to: GVAC
From: Engineering
Re: Petition Results for SVID-E and Issues with Swan Lake Weir
File No.: 5770.06.05
Date: April 23, 2015
Page 2 of 4
SUMMARY:
The Regional District of North Okanagan (RDNO) petitioned the property owners in the South Vernon
Irrigation District – East (SVID-E) service area in order to determine the future direction of the SVID-E.
The two options for the property owners were to have RDNO continue as owner of the SVID – E and
the users pay for upgrading the system or to dissolve the system. The petition results indicated that
63% were in favour of RDNO continuing to own and operate the system with completing upgrades.
However, since that time, major issues have been identified with Swan Lake weir and upgrading costs
will increase substantially to what was presented to the system users. Due to the uncertainty and
potential high costs of maintaining the water licence on Swan Lake, staff recommend that if SVID-E
wishes to continue with irrigation water service from GVW, that they be switched to the Claremont
well.
DISCUSSION:
The SVID-E pumps irrigation water source from Vernon Creek. This activity is supported by two (2)
storage water licences on Swan Lake which is regulated by the Swan Lake weir. These water
licences are for irrigation purposes and are the only water licences Greater Vernon Water (GVW) has
on Swan Lake. These water licences increase GVW liability pertaining to the weir that regulates the
water level and also obligates GVW to contribute towards the operation and maintenance of the Swan
Lake weir and any other costs related to maintenance and repair.
In 2014, a system review was completed for the SVID-E which identified operational issues pertaining
to the SVID-E system. The participants were sent a petition that outlined two (2) options; Option 1
asked if the participant would like RDNO to continue to manage the system, which included upgrades
and a rate increases to cover the upgrades or Option 2 asked if the participants would like to dissolve
the service and no longer be charged for the service.
The participants were provided an information letter with the petition and an open house was
conducted on March 3, 2015. At the time the petition was completed, a preliminary cost estimate of
$36,000 to $50,000 was presented to the service participants to complete the necessary works to
improve the system, which would result in a 72% to 100% rate increase. The deadline for petition
submissions closed on March 20, 2015 and the results showed that 63% were in favour of RDNO
continuing to own and operate the system with completing upgrades.
Since that time, Swan Lake weir was overtopped with the high flows and early freshet of April 2015
which caused localized flooding and a high risk of failure. In response, the Wildlife Branch of the
Ministry of Forests, Lands and Natural Resource Operations (MFLNRO) was ordered by the Dam
Safety Branch of MFLNRO to complete a number of works that include a dam safety report and an
engineering report, including a geotechnical assessment that provides an assessment of the dam and
a repair plan. Preliminary estimates of the work that could be required to repair the Swan Lake weir
range from assessment and repair work costing $300,000 to potentially full replacement of the dam
costing up to $1,000,000 or more. Currently, the RDNO liability for contribution is up to 15% (based
on water license volumes) in addition to long term operations and maintenance commitments.
In addition, staff has also learned that the users that operate the system frequently enter the creek to
clean the pump screen. This is a health and safety liability to RDNO. Due to the high liability of the
Page 62 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.3
Report to: GVAC
From: Engineering
Re: Petition Results for SVID-E and Issues with Swan Lake Weir
File No.: 5770.06.05
Date: April 23, 2015
Page 3 of 4
water source from the Swan Lake weir and operating a creek source, staff is recommending that the
water licences from Swan Lake weir be abandoned.
As an alternative water source, staff investigated connecting the SVID-E irrigation system to the
Claremont Well. The costs to do the connection and upgrade the irrigation pipe are estimated to be
approximately $170,000. However, the well is not available for connection until mid summer and the
SVID-E would need to be connected temporarily to the GVW water system in order to immediately
abandon the water licences on Swan Lake and reduce the RDNO liability on the Swan Lake weir.
As this is new information that the users of the system did not have when they voted in favour of
keeping the service and paying for upgrades, staff are recommending that the users be consulted
again via another petition. Due to the uncertainty of costs, liability and long term maintenance
requirements attributed to the Swan Lake weir, users would be given the option of either connecting to
the Claremont well (with a short term connection to GVW) and paying the increased rates for the
connection or dissolving the system.
FINANCIAL/BUDGETARY CONSIDERATIONS:
There could be significant financial impacts if the water licences on Swan Lake are not abandoned.
There are also significant costs associated with connecting the Claremont Well but these costs are
more predictable with much less long term liability and operational issues.
HISTORY:
The South Vernon Irrigation District is reported to have been formed as early as 1880. It was
incorporated by a Letters Patent issued on October 26th, 1948. The SVID has water licences that
provide water for irrigation from Vernon Creek and Okanagan Lake with storage on Swan Lake. SVID
was run as an improvement district until December 31, 1996, when the Province dissolved the SVID
and transferred responsibility of the water system to the City of Vernon as part of the annexation of
Okanagan Landing. In 2003, the responsibility for SVID was transferred from the City of Vernon to
GVW when it was formed.
At the time that GVW gained responsibility for the SVID, the utility was hydraulically split into two
service areas – East and West. Both service their customers via overland piping systems. SVID-East
supplies untreated water pumped directly from Vernon Creek via a small pumping system.
Since 2004, SVID-E was operated by users for a minimal fee to GVW. The overall system has been
relatively trouble free as the local users maintain the system with minimal involvement of GVW staff
and the annual cost to operate the system is covered by the revenue being generated by the
participants of the system. Nonetheless, GVW completed a service review of the system in 2014 and
found a number of issues related to the service and upgrades were required. The largest issue
related to SVID-E is the water licence that supplies the SVID-E as it is supported by storage on the
Swan Lake Weir and the weir requires upgrades.
The South Vernon Irrigation District – West (SVID-W) property owners were also petitioned by RDNO
to determine the future direction of the SVID-W and the results indicated that of the 31 parcels within
this irrigation district, 16 parcels (52%) have provided the RDNO with returned petition forms.
Page 63 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.3
Report to: GVAC
From: Engineering
Re: Petition Results for SVID-E and Issues with Swan Lake Weir
File No.: 5770.06.05
Date: April 23, 2015
Page 4 of4
Five (5) properties (31 .25%) returned petitions in favour of the RDNO continuing to operate the SVIDW and agree to a rate increase to achieve a balanced cost vs. revenue model, while eleven (11)
properties (68.75%) voted against this option. Therefore, the SVID-W service is being recommended
that it be dissolved. Additional details regarding the petition results and dissolving of the SVID-W is
outlined in the report being presented at the regular meeting of the Greater Vernon Advisory
Committee titled "Petition Results and Dissolving of the South Vernon Irrigation District - West" and
dated April 23, 2015.
Approved for agenda:
~\
I
1
Page 64 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.4
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5770.06.06
TO:
Greater Vernon Advisory Committee
FROM:
Engineering
DATE:
April23, 2015
SUBJECT:
Petition Results and Dissolving of the South Vernon Irrigation District West
RECOMMENDATION:
That it be recommended to the Board of Directors, the South Vernon Irrigation District - West (SVIDW) service provided by Greater Vernon Water be dissolved; and,
That Greater Vemon Water cease to operate, manage and invoice for the SVID-W service; and
further,
That Greater Vernon Water provide a credit on account for the first quarter of 2015 of the fees
invoiced under Schedule 'A' - Section 17 of the Water Rates Imposition Bylaw by SVID-W
participants resulting from a discontinued service.
BACKGROUND:
At the regular meeting of the Board of Directors held on November 19, 2014, the following motion was
carried:
'That as recommended by the Greater Vernon Advisory Committee, staff prepare a petition process
for the South Vernon Irrigation District (SVID) East and West to decide between two options for the
future of t11ese two irrigation districts:
Option 1 - The existing irrigation network be upgraded to current standards and Statutory
Rigl1ts-of-Way (SRIW's) be registered on all affected properties for operation and maintenance
of same. The cost of these improvements and operation and maintenance or each system be
reflected in new revised rates, or
Option 2 - The two irrigation districts be dissolved and all the assets be returned to the property
owners including any water licencing. "
Page 65 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.4
Report to: GVAC
From: Engineering
Re: Petition Results and Dissolving of the South Vernon Irrigation District- West
File No.: 5770.06.06
Date: April23, 2015
Page 2 of5
SUMMARY:
The Regional District of North Okanagan (RDNO) petitioned the property owners in the SVID-W
service area in order to determine the future direction of the SVID-W. The two (2) options for property
owners to choose from were:
One (1)- RDNO continue as owner of the SVID- W and as such, the following will apply:
•
Registering SRW's for SVID- W infrastructure on all affected properties;
•
Changing the water source to the Claremont Well and automating the setvice as much
as possible;
Replacing the aluminum irrigation pipe; and
Increase rates to pay for these improvements.
Two (2) - Dissolve the SVID - W. This option will include:
•
If requested, return all assets, including the water licence to the property owners;
•
RDNO will no longer invoice SVID- W users for the serVice; and
•
RDNO will no longer own or panicipate in any aspect of the management or maintenance
of the system .
The deadline fot petition submissions closed on March 20, 2015 with the following resLllts for each
option:
One (1 } - RDNO continue as owner of the SVID- W
Total amount of eligible parcels: _11.
Signatt..lres in favour received from _§_ owners of parcels.
Two (2 ) - Dissolve the SVID - W
Total amount of eligible parcels: _l.1..
Signatures in favour received from
..1L. owners of parcels.
Based on the petition results, staff recommends that Option 2 be carried out and that the service
within Greater Vernon Water referred to as South Vernon Irrigation District West be dissolved. In
addition, this option also indicated the participants would not be invoiced for this service in 2015.
Page 66 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.4
Report to: GVAC
From: Engineering
Re: Petition Results and Dissolving ot the South Vernon Irrigation District -West
File No.: 5770.06.06
Date: April 23, 2015
Page 3 of 5
DISCUSSION:
Based on operational and financial Issues with the SVID-W system, the participants were sent a
petition that outlined 2 options:
Option 1 asked if the participants would like RDNO to continue to manage the system, which
included upgrades and rate increases to cover the upgrades, or
Option 2 asked if the participants would like to dissolve the service and no longer be charged
for the service.
The petition letter provided a deadline for petition submissions of February 16, 2015. However, at the
request of the participants, an extension was granted to March 20, 2015 and an open house was
conducted on February 24, 2015 at the RDNO office to discuss concerns and answer any questions
the property owners had. In addition, staff also fielded numerous calls and email inquires.
Of the 31 parcels within this Irrigation district, 16 parcels (52%) have provided the RDNO with
returned petition forms. Of the 16 parcels, five (5) properties (31.25%) returned petitions in favour of
Option 1, the RDNO continuing to operate the SVID-W -and agree to a rate increase to achieve a
balanced cost vs. revenue model, while eleven (11) properties (68.75%) voted for Option 2.
Therefore, the majority of property owners support Option 2 to dissolve the service.
FINANCIALfBUDGETARY CONSIDERATIONS:
There should be no budgetary considerations other than the costs to remove the piping and
appurtenances. The aluminum piping may be sold as scrap metal to help recover some of the removal
costs.
Although fees for the first quarter were billed to the customers, the seasonal nature of the irrigation
system means that the system will not be available for use in 2015. Thus, the fees will be credited to
the customers' accounts and are being treated as a credit for a service that has been discontinued.
The credit will apply to 18 properties outlined in the attached map (14 parcel owners are within the
Oaks Townhouse complex, which receives one Invoice for the SVID-W service). The total amount
credited will be $1170.
TECHNICAL REQUIREMENTS:
If approved, the RDNO will remove all piping, appurtenances, timers, backflow devices and abandon
and cap the current connection point.
COMMUNICATIONS CONSIDERATIONS:
Staff will notify SVI D-W participants of the dissolution of the service by a letter and a deadline date will
be provided to participants if they wish to acquire the assets and water licence. If no interest is
indicated by the deadline, the piping and appurtenance will be removed.
Page 67 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.4
Report to: GVAC
From: Engineerlng
Re: Pet1tion Results and Dissolving or the South Vernon Irrigation Dislric:t- West
File No.: 5770.06.06
Date: April 23, 2015
Page 4 of5
HISTORY:
The South Vernon Irrigation District is reported to have been formed as early as 1880. It was
incorporated by a Letters Patent issued on October 261h, 1948. The SVID-W has a water licence that
provides for water for irrigation from Okanagan Lake with storage on Swan Lake. SVID-W was run as
an improvement district until December 31 , 1996, when the Province dissolved the SVID-W and
transferred responsibility of the water system to the City of Vernon as part of the annexation of
Okanagan Landing. In 2003, the responsibility for SVID-W was transferred from the City of Vernon to
GVW when it was formed.
Historically, SVID-W had a pump house on Okanagan Lake and provided untreated lake water via
overland pipe that was within an easement along Grant Road. In 2004, the City of Vernon requested
that GVW accommodate water supply to SVID by another source so that the Grant Road easement
could be released for development (current location of "The Strand"). It is reported that a commitment
was provided to the SVID-W users that if the easement was released, they would be provided with an
alternative supply of irrigation water. The SVlD-West users approved the release based on the
committed alternative source, the City's request was granted and the SVID West was connected to
GVW via a connection at Okanagan Landing School.
Since 2004, SVID-W was operated by a contractor, whose annual cost to operate the system far
exceeded the revenue being generated by the participants of the system. In 2014, GVW made
changes by using summer students to operate the system, however, 1he piping system has degraded
to the point where frequent leaks and failures were occurring causing flooding. At that point, a system
review was conducted by staff who coricluded the current configuration of the system could no longer
be operated as is as it was unsafe and system upgrades were required to ensure a sustainable and
safe system for the long run.
The South Vernon Irrigation District - West (SVID-E) property owners were also petitioned by RDNO
to determine the future direction of the SVID-E and the results indicated that 63% were in favour of
RDNO continuing to own and operate the system with completing upgrades. However, since that
time, major issues have been identified with Swan Lake weir and upgrading costs will increase
substantially to what was presented to the system users. Due to the uncertainty and potential high
costs of maintaining the water licence on Swan Lake, staff recommend that if SVID-E wishes to
continue with irrigation water service from GVW, that they be switched to the Clarernont well.
Additional details regarding the petition results and issues with the Swan Lal<e weir is outlined in the
report being presented at the regular meeting of the Greater Vernon Advisory Committee titled
''Petition Results for the South Vernon Irrigation District- East and Issues with Swan Lake Weir" and
dated April 23, 2015.
Page 68 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.4
Report to: GVAC
File No.: 5770.06.06
Date: April 23. 2015
Page 5 of 5
From: Engineering
Re: Petition Results and Dissolving of the South Vernon Irrigation District - West
Submitted by;
Reviewed and endorsed by:
~M~£i4Eng
eneral Manager, Finance
General Manager, Engineering
•;;;;or
iC<:
David
lnc;t
Sew~ Administrative Officer
Attached: SVID-W Service Area Map
Page 69 of 108
6
66 7
3
66 7
4
67 0
6758
0
67 5
9
67 3
3
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4
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7
67 7
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4
67 6
s rd
2
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7
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68 75
68
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69 25
68 76
69 51
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69 75
69 74
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0
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71 2
2
71 4
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8
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4
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6
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d
nt R
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4
72 1
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1
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Page 70 of 108
1
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9
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ng
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4
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72
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2
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0
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0
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7343
k
par
Bylaw No. 2622, 2014. Section 17:
2597
2
26 0
Grade A
1A
25 9
Grade B
25 83
Grade C
1
25 7
Grade D / Mobile
5
26 0
1
26 1
SVID Rates
8
70 4
1
70 5
Rd
Parcels
rd
ess
acc
7000
9
26 1
0
SVID Boundaries
26 4
5
26 3
9
26 4
9
26 5
Legend
0
70 3
70 39
25
55
99
69
7
69 9
8
70 1
70 27
00
69
ins
mm
Cu
70 04
70 05
0
70 3
7
72 6
75
72
72 83
Rd
all
rsh
a
M
Meters
600
300
2
66 9
2
66 6
150
9
66 5
0
3
67 0
8
66 4
7
66 4
6
66 6
Plot Size: 11" x 8.5"
r
re D
9
66 8
6650
1
66 3
Scale: 1:6,000
6600
nag
Oka
Also Grade B
3
66 6
0
66 3
7
66 1
66 44
3
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6
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9
65 9
66 32
7
66 2
8
65 9
3
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1
66 2
8
65 8
5
65 8
66 18
9
66 0
South Vernon Irrigation District - West
7
65 7
65 98
5
65 9
6600
67
65
65 86
This map was compiled by RDNO, using data believed
to be accurate; however, a margin of error is inherent in all maps.
This product is distributed without warranties of any kind, either
express or implied, including but not limited to warranties of
sustainability
or
particular
purpose
or
use.
65 59
59
65
8
65 7
Plot Date: Dec 18, 2014
2
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6601
65 50
47
65
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Lon
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rd
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an A
k
par
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in
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d
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02
68
22
24
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24
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24
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24
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24
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65 24
84
24
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96
24
24
27
las
Dal
23
92
Rd
23
56
67
24
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.4
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.5
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 7762
TO:
Greater Vernon Advisory Committee
FROM:
Parks, Recreation and Culture
DATE:
April14, 2015
SUBJECT:
Greater Vernon Museum and Archives -Board Appointments
RECOMMENDATION:
That it be recommended to the Board of Directors that the following appointments be made to the
Greater Vernon Museum & Archives Board:
Gabriel Newman
Dan Stuart
Two-year term (re-appointment)
Two-year term (new-appointment)
DISCUSSION:
The Greater Vernon Museum & Archives operates under a Regional District bylaw, the Greater
Vernon Board of Museum and Archives Bylaw No. 1452, 1994 (Bylaw, Attachment "A").
The Bylaw states that Greater Vernon Museum and Archives Board Members are to be nominated by
the Greater Vernon Parks and Recreation District Committee (now the Greater Vernon Advisory
Committee) and appointed by the Regional Board who shall represent the G.V.P.R.D. (Greater
Vernon service area) at large.
The Greater Vernon Museum and Archives Board has recommended one new appointment (due to
completions and resignations) and one re-appointment of the persons listed in the letter from the
Greater Vernon Museum & Archives (Attachment "B").
The Greater Vernon Museum and Archives Board meets regularly on the first Monday of each month
at 3:30 pm at the Greater Vernon Museum and Archives.
Currently, the Community Development Coordinator sits on the Board as the non-voting member
representing Greater Vernon Parks, Recreation and Culture, and Director Cunningham is on the
Board as the non-voting member representing the Greater Vernon Advisory Committee.
Page 71 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.5
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Greater Vernon Museum and Archives -Board
Page 72 of 108
Date:
File No.: 7762
14,2015
2 of2
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.5
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW NO. 1452
A Bylaw to provide for lhe establishment
of a Board of Museum and Archives for Greater Vernon
WHEREAS the Regional District of North Okanagan established the Greater Vernon Museum
and Archives Board in 1982;
AND WHEREAS the Board of the Greater Vernon Museum and Archives has requested changes
to Bylaw 1222, cited as the "Greater Vernon Board of Museum and Archives Bylaw No. 1222,
·
1994" to clarify confusion as to the proper name of the Board;
NOW THEREFORE the Regional Board of the Regional District of North Okat}agan in open
meeting assembled enacts AS follows:
Citation and Repeal
1.
(1)
This bylaw may be cited as the 11 Greater Vemofl Museum aud Archives Bylaw No.
1452, 1997''.
(2)
Bylaw No. 1222, being "Greater Vernon Board of Museum and Archives Bylaw No.
1222, 1994" and a1l amendments thereto are hereby repealed.
Interpretation
2.
(1)
(2)
AH words and phrases shall have their nonnal or common meaning, except where the
same is changed, modified or expanded within this bylaw.
Hereinafter, the Greater Vernon Museum and Archives shall be referred to as the
Museum".
11
Purpose {objects)
3.
(1)
The purpose ofthe Board of the Greater Vernon Museum and Archives shall be to
collect, preserve, document, exhibit and research any a11icle of value which falls
within the guidelines of the Museum Collections Policy, which may be in place from
time to time, as a museum piece or archival document, on behalf of Designated Area
No. 1 described in Supplementary Letters Patent dated March 3 L, 1976 as amended
granting the function of Conununity Parks and Recreational Programmes and
Facilities (hereinafter called G.V.P.R.D.)
(2)
To encourage all citizens in the G.V.P.R.D. and the surrounding Districts to assume
their share of the responsibilities and to participate in the support of the Greater
Vernon Museum and Archives activities, and to give recognition therefor.
Page 73 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.5
Attachment "A"
Page 2
Bylaw 1452
(3)
To assist the G. V.P .R.D. on matters related to the planning and development of the
Museum and Archives facilities.
Board Members
4.
(l)
Ten (lO) members to be nominated by the Greater Vernon Parks and Recreation
District Committee and be appointed by the Regional Board who shall represent the
G.V.P.R.D. at large.
(2)
(3)
(a)
One (l) member who shall be a member of the Greater Vernon Parks &
Recreation District Standing Committee and nominated by the Committee;
{b)
One (I) member who shall be the G.V.P.R.D. Director or Parks and Recreation,
his Deputy or Assistant or his representative;
(c)
Eight {8) members to be nominated by the Greater Vernon Parks and
Recreation District Committee and be appointed by the Regional Board who
shall represent the G.V.P.R.D. at large.
Appointments to the Board of the Greater Vernon Museum and Archives as outlined
in Section 4(1)(c) above shall be as follows:
(a)
To provide continuity all members appointed for two years with one half of the
members of the Board to be up for reappointment each year.
(b)
A Board member may resign on presentation of a written notice at a regular
meeting of the Board of the Greater Vernon Museum and Archives.
The Greater Vemon Parks and Recreation District Committee shall nominate and the
Rt)gional Board shall appoint a member to fill any vacancy for the unexpired portion
of any term.
(4)
Should a member be absent for three (3) consecutive meetings without cause or
notice, it shall be deemed that such member has resigned his appointment.
(5)
Effective with the appointments made for the years 1994 and 1995, no person may
be appointed to serve more than four (4) consecutive tenus as a member.
Board Procedures
5.
(1)
Annually, the Board shall elect one of its members as Chairman, and such other
officers as deemed necessary.
(2)
The Board may appoint one of its members as Secretary, or may request the
appointment of a person other than a Board member to act as Secretary to the Board;
Page 74 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.5
Attachment "A"
3
l452
{3)
The Minutes shall be open for inspection at any time by any member of the Regional
Board, the Councils of the City of Vernon and District of Coldstream, and any other
person so authorized by resolution of the Greater Vernon Parks and Recreation
Standing Committee.
(4)
The Board shall have the power to regulate the procedures of all meetings called by
the Board.
(5)
At any meeting, no less than five (5) voting members of the Board shall constitute
a quorum.
Qeneral Provisions (Duties
6.
~nd
Powers}
(1)
The Board may establish such sub-committees as may be deemed necessary, and may
direct such sub-committees in accordance with the regulations of the Board.
(2)
No expenditures shall be made nor any liability incurred which is not provided for
in the Annual Budget of the Regional District of North Okanagan.
(3)
The Board shall, on or before the lst day of October of each year, advise the Greater
Vernon Parks and Recreation Standing Committee ofrecommendations pertaining to
the Provisional Budget for the coming year.
(4)
The Board shall prepare and present to the Greater Vernon Parks and Recreation
Standing Committee an annual report of its yearly activities, not later than January
15th of the following year.
(5)
The Board shall ensure specimens, artifacts and archival material in the possession
of the Museum are properly documented and cared for ln accordance with
internationally accepted musemn practices and procedures.
(6)
The Board shall carry out duties concerning the fonnulation and maintenance of
general policies, direction, goal setting and operational continuity in a manner which
best serves the public interest as it relates to the Museum and Archives.
(7)
The Board shall have the power to enter into arrangements for the display of any
article, or articles, in suitable premises within the G.V.P.R.D. limits.
(8)
The Board shal1 be responsible for the hiring and appointing of various persons
required to operate the Museum.
(9)
The Board shall work in conjunction with the G.V.P.R.D. to prepare long term plans
for the operation of the Museum and Archives. The Plan shall be in the fonn of a
five year Master Plan, plus future long range plans. Such a plan to be reviewed
every two years and updated.
Page 75 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.5
Attachment "A"
!452
(I 0)
4
The Board shall recommend lo the G.V.P.R.D. Committee policies and procedures
to appropriately operate the Museum and Archives. Such policies shall include, but
nol be limited to:
a.
Standard of operation
b.
Collections
c.
Sale of artifacts
d.
Loan of artifacts
e.
Fee for provisions of cer'tain services
f.
Programming guidelines
g.
Membership fees and services
h.
Personnel
- job descriptions
- staff training
READ a FIRST, SECOND and THIRD TIME
Reconsidered, Finally Passed and ADOPTED
re-.// ,PL,___ ;/
Chairperscin
this
this
J..If~
.;urtt
.
day of aq ()e.~
' 1997 .
day of cls:I'oB "~
' 1997.
·~
~·
Page 76 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.5
Attachment "B"
GREATER VERNON
MUSEUM
February 1ih, 2015
Tannis Nelson
Community Development Coordinator
Parks, Recreation, and Culture
9848 Aberdeen Road
Goldstream, B.C., V1 B 2K9
Re: Museum Board Appointments for 2015
3009 - 32nd Avenue
Vernon
British Columbia
Canada
VlT 2L8
Phone: (250) 542-3142
Fnx: (250) 542-5358
e-mail:
[email protected]seum.ca
Web Site:
www.vernonmuseum.ca
As per the museum's by-laws (section 4, sub-section 2a) ...
To provide continuity all members appointed for two years with one
half of the members of the board to be up for re-appointment each
year.
Currently, we have one member that has completed all four terms, three
resignations, one re-appointment, and one new appointments.
Completions and resignations ...
Joanne Georgeson- Completion of four terms as of December 2014.
Bill Hellwig- Resignation in 2014 due to health issues.
Michael Kinghorn- Resignation in 2014 due to work schedule conflicts.
Rob Tupper- Resignation in 2015 due to work schedule conflicts.
Current appointments for the Greater Vernon Museum and Archives for the
coming year(s) are as follows ...
Gabriel Newman
621 Black Rock Road
Vernon, B.C., V1 B-3HB
-Two-year term {re-appointment)
(W) 250-260-8757
Dan Stuart
1800- 32nd Avenue
Vernon, B.C. V1T-2J4
-Two-year term (new-appointment)
(H) 250-549-3058
'j
Yours
truJy.
..
.
,-l;·,·.,f.!.
./;.·./
·~
I
..
i
(
\
'v•·
.
/
ll(}iY Cam~l'
Director/Curator
Greater Vernon Museum & Archives
Page 77 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.5
Attachment "B"
GREATER VERNON MUSEUM AND ARCHIVES
JANUARY 28,2015
BOARD OF DIRECTORS
1800-32N° AVENUE
3009-32N° AVENUE
VERNON B.C.
VERNON B.C.
RE: BOARD OF DIRECTORS
TO WHOM IT MAY CONCERN;
MY NAME IS DAN STUAR.T, I HAVE LIVED IN VERNON FOR THE PAST 30 YEARS AND HAVE BEEN
INTERESTED AND USED THE MUSUEM FOR RESEARCH MANY TIMES.
I HAVE BEEN A DIRECTOR AND CHAIRMAN FOR THE VERNON HERITAGE SOCIETY FOR OVER 20 YEARS
SINCE ITS CONCEPT.
I ALSO WAS INVOLVED WITH THE VERNON HERITAGE COMMITIEE (CITY OF VERNON) SINCE 2007, UNTIL
CUT BY THE CITY lAST YEAR 2014, AS A BOARD MEMBER AND AS CHAIRMAN FOR 5 YEARS.
I HAVE ALWAYS BEEN INTERESTED IN HERITAGE AND VERNONS HISTORY AS WELL AS I THINK IT IS ONES
CIVIC DUTY TO BE INVOLVED.
I HOPE THAT I COULD BE OF SOME BENEFIT TO YOUR BOARD.
THANK YOU
Page 78 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.6
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.:6140.03 Dogs Beaches
TO:
Greater Vernon Advisory Committee
FROM:
Parks, Recreation and Culture
DATE:
April21, 2015
SUBJECT:
Greater Vernon Sub-Regional Parks and Trails - Dogs on Beaches
RECOMMENDATION:
That the information from neighboring jurisdictions to allow dogs on beaches be received for
information and further;
That it be recommended to the Board of Directors, the request to amend Parks Regulation Bylaw
No.2594 to allow dogs on public beaches within the Greater Vernon Sub-Regional Parks and Trails
Service be denied.
SUMMARY:
Following a delegation requesting that dogs be allowed seasonally on Kal Beach, staff are providing
the Greater Vernon Advisory Committee with information and policy from neighboring jurisdictions.
•
District of Sicamous
Bylaw No.393, 10 (c) With the exception of Special Needs Dogs, as defined herein, and
subsection 10 (d), no dogs are permitted in any area of the Beach Park, Cartier Road Beach
Area or Tecumseh Road Beach Area at any time.
•
City of Kelowna
i.
Prohibits dogs on public beaches with the exception of Cedar Creek Park a less desirable
public swimming beach due to a rocky pebble shoreline, and Sutherland Park, an on-leash
beach dog park subject to poor water quality where swimming is not recommended.
ii.
Dogs are not allowed at human swimming beaches or water parks for health reasons, and
possible bacterial contamination of water.
•
Columbia Shuswap Regional District
Bylaw No.5556, 7. Domestic Animals (1) No person shall bring any domestic animals into any
of the following located within a park:
i.
a swimming area;
ii.
a building or structure open to the public; or
iii.
an area, including a trail, where domestic animals are prohibited pursuant to a
designation under this Bylaw.
Page 79 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.6
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Greater Vernon Sub-Regional Parks and Trails - Dogs on Beaches
File No.: 6140.03 Dogs_Beaches
Date: Apri121, 2015
Page 2 of 3
•
Town of Osoyoos
Bylaw No.1036, 3 (c) The presence of dogs in Parks on the following conditions:
i.
except for June, July and August dogs shall be allowed in Gyro Park either on leashes,
or under the care and control of their owners;
ii.
For all other parks during the months of June, July and August, all dogs shall be on
leashes;
iii.
For all other parks during the remainder of the year (September-May) all dogs shall be
either on leashes, or under the care and control of their owners.
•
City of Penticton
Bylaw No.3133 19.... Dogs on a leash and under the control of their owner, possessor,
harbourer or custodian are permitted in all municipal parks with the following exceptions
i.
on or within 1Om of playground equipment
ii.
a cemetery
iii.
at an event organizers' discretion during a special event
iv.
public beaches with the exception of dog beach (Skaha Lake), Okanagan Lake Beach
area between Ellis Street and Van Horne Street, and Okanagan Beach promenade
(only from Labor Day to Victoria Day)
•
City of Kamloops
Bylaw No.34-42
702. Prohibited Parks and Areas - No owner or possessor of a dog will allow the dog to be
within a park or public area identified in Schedule "A"
i.
Riverside Park- including all public beaches
703. Off-leash Parks and Areas - No owner or possessor of a dog will allow the dog to be
within or off-leash in the areas designated in Schedule "C" unless the owner or possessor
complies with all requirements of this or any other applicable bylaw and maintains the dog
under their direct control
i.
Mission Flats Open Space Park Beach
ii.
Overlander Park Beach
iii.
Pioneer Park Beach
•
Salmon Arm
Bylaw No.2119
Appendix "B"
Canoe Beach Park- posted "no dogs allowed" (small area for dog use at east end)
DISCUSSION:
Upon review of various dog related regulations from jurisdictions within the BC interior it is apparent a
wide variety of methodologies exist as it pertains to allowing dogs on public beaches. District of
Sicamous, City of Kelowna, Columbia Shuswap Regional District and the City of Salmon Arm all
prohibit dogs or domestic animals in areas where beach or swimming activities are taking place.
The City of Penticton and Town of Osoyoos allow dog use at public swimming beaches at specific
times during the year but generally dogs must be on leash, and in many cases they are limited to a
promenade or a hard surface that can be cleaned.
Page 80 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.6
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Greater Vernon
Parks and Trails-
on Beaches
File No.: 6140.03 Dogs_Beaches
Date: April 21, 2015
3 of3
Staff recommend against allowing dogs within public beaches consistent with the City of Kelowna due
to a high concern for health, safety and welfare with potential e.coli, hookworm and ringworm present
in dog feces. Seasonal use also presents a concern where studies have shown beach sand acting as
a reservoir for bacteria which can live for a long time in the sand.
The Greater Vernon Parks and Recreation and now Greater Vernon Sub-Regional Parks and Trails
Service have historically provided the Greater Vernon public with an expectation of safety and security
and cleanliness for beach users. Should a decision to change current policy be implemented to allow
dogs within Kin Beach, Kal Beach and Paddlewheel Parks it would also be beneficial to discuss
enforcement, beach cleaning and other factors that would accompany the added use.
EXISTING POLICY:
7. Prohibition- Dogs (1) No person shall take, or allow, any dog to enter upon or be in a park, other
than those parks designated and signed as Dog Parks, without authorization from the General
Manager Parks, Recreation and Culture, or a person designated to act on behalf of the General
Manager of Parks, Recreation and Culture and in adherence to the Regional District's Dog Control
Bylaw, in effect, and amendments thereto.
PERSONNEL IMPLICATIONS:
If policy is amended to allow dogs within public beaches, additional support from bylaw and increased
maintenance (eg. Surf Rake) should be discussed.
Submitted by:
/
11
/~
/?
I ba~lcrieJ;~)J r~ ~:
\chiefAdmii:Jistrative Officer
Page 81 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 8100/BC 55 Games 2016
TO:
Greater Vernon Advisory Committee
FROM:
Parks, Recreation and Culture
DATE:
April17, 2015
SUBJECT:
Bid to Host BC 55+ (Seniors) Games
RECOMMENDATIONS:
1. That it be recommended to the Board of Directors, the City of Vernon's bid to host the BC 55+
Games in 2017, 2018 or 2019 be supported, with the preference being the 30th Anniversary
Games in 2017.
2. That it be recommended to the Board of Directors, if the City of Vernon's bid to host the BC
55+ Games in 2017, 2018, or 2019 is successful, the Regional District through the Greater
Vernon Recreation and Programming Grant Service (063), agrees to commit proportional
financial support towards the $60,000 cash contribution to the BC 55+ Games Host Society in
the budget year that the Games are awarded.
3. That it be recommended to the Board of Directors, if the City of Vernon's bid to host the BC
55+ Games in 2017, 2018, or 2019 is successful, the Regional District, through the Greater
Vernon Parks, Recreation and Culture Function (060), agrees to provide in-kind support to the
BC 55+ Games Host Society, through Grants In-Lieu of the facility-use costs associated with
the use of Regional District owned/managed parks and facilities for the purposes of the
Games, in the budget year that the Games are awarded.
BACKGROUND:
Vernon hosted the very first BC Senior Games (now BC 55+ Games) in 1988, with 650 participants,
but has not hosted the games a second time due to the lack of a certified track facility in the
community.
With the new sports facility scheduled to be completed and open in 2015, Greater
Vernon now has all of the facilities required to be eligible for the BC 55+ Games (previously the BC
Seniors Games).
At a regular meeting of the Board of Directors, held on May 15, 2013 the following motion was carried:
"That staff work with community organizations to prepare
Games."
a bid submission for the 2017 BC Seniors
Page 82 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Bid to Host BC 55+ (Seniors) Games
File No.: 8100
Date: April17, 2015
Page 2 of4
DISCUSSION:
The bid package to host the BC 55+ Games was released in February, and includes the applications
for three consecutive years, being 2017, 2018, 2019. Applications to host the Games in any of the
three years must be submitted by the deadline of June 26, 2015.
In consideration of the bid application, at its Regular Open Meeting held on April 13, 2015, the City of
Vernon Council passed the following motions:
"THAT Council authorize Administration to proceed with the application to host the 55+ BC
Games in 2017, 2018 or 2019 with the preference being the 30th Anniversary Games in
2017;
AND FURTHER, that Council request support from the Greater Vernon Advisory
Committee (GVAC) and RDNO Board to proceed with the application to host the 55+ BC
Games in 2017, 2018 or 2019 and to provide proportional financial support towards the
$60,000 cash contribution and $55,000 in-kind contribution to the Host Society;
AND FURTHER, that Council confirms the City of Vernon's support to provide proportional
financial contribution towards the $60,000 cash contribution and $55,000 in-kind
contribution to the Host Society;
AND FURTHER, that Council request that the City of Armstrong provide proportional
financial support towards the $60,000 cash contribution and $55,000 in-kind contribution to
the Host Society, should the City of Armstrong resolve to be a partner host community.
The staff report has been included as Attachment "A".
BC SENIORS GAMES- APPLICATION DETAILS:
The BC 55+ Games could involve 3,500 to as many as 4,000 registered participants and nonparticipants from across BC. These athletes would compete in 24 to 29 different sports over four days
of competitions to be held from Tuesday to Saturday of the Games week (end of August to midSeptember).
Bids are evaluated by awarding points for each of the following components, and the success of a bid
depends upon all of these components being present.
1) Board Supporl: The application must contain an official documenUformalletter of Resolution from
the Board of Directors/City Councils indicating support for the Bid Application.
The resolution must include a minimum commitment of a $60,000 financial contribution to the Host
Society (volunteer committee that organizes the event), in addition to at least $55,000 of in-kind
support (most of which would be made up of costs associated with the use of facilities).
2) School Board Supporl: As it would be necessary to use some school facilities, a letter of
confirmation/ support would be required from the School District.
3) Letters of Supporl: Include documented interest and support for hosting the BC 55+ Games from
local service clubs, local seniors clubs, and local sports organizations.
4) Information about the Community: Information will be compiled during bid preparation.
Page 83 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Bid to Host BC 55+ (Seniors) Games
File No.: 8100
Date: April17, 2015
Page 3 of 4
5) Accommodations: Minimum requirement of 1,000 rooms and 400 RV sites within a 40 km radius
of the Games Village. Staff has spoken with Tourism Vernon and determined that Greater Vernon
can meet these requirements.
6) Core Facilities I Sports Venues: Greater Vernon can meet all sports facility requirements.
FINANCIAL/BUDGETARY CONSIDERATIONS:
The Ministry of Community, Sport and Cultural Development provides $85,000 to BC Seniors Games
Society (BCSGS), which in turn provides funding to the Host Society towards the successful operation
of the BC 55+ Games. The following is a breakdown of the anticipated event revenue:
BCSGS Grant
$ 85,000
Participant/Non-Participant registration fee s
$105,000 (estimate)
*RDNO Rec and Programming Grant Service
proportional cash contribution (8, C, DoC)
$ 18,000 }
Totalling
City of Vernon proportional cash contribution
$ 42,000
$60,000
**Collective municipal in-kind support
$ 55,000
(in-kind based on grants in-lieu of facility fees/ancillary facility costs for hosting games)
Other Funding Sources (sponsorship, etc)
TBD
*The Regional District, through the Greater Vernon Recreation and Programming Grant Service (063),
being made of the following participants: District of Goldstream, Electoral Area B and Electoral Area
C, would be responsible for providing a proportional contribution toward the $60,000 through a cash
grant to the BC 55+ Games Host Society. Currently, that portion would be approximately $18,000,
and is permitted through the current requisition maximums that are outlined in the service
establishment bylaw.
**The Regional District, through the Greater Vernon Parks, Recreation and Culture Service (060),
would also contribute in-kind support, by waiving the facility fees of parks and facilities (through
grants-in-lieu) that are owned and/or managed by the Regional District for the purpose of hosting the
BC 55+ Games. The total collective municipal in-kind support would not exceed $55,000.
The City of Armstrong has been invited to be a partner applicant to the bid, contingent upon
proportional cash and in-kind support.
If Armstrong agrees to participate, their proportional
contributions would off-set the total contribution from the other parties.
Financial Benefits
Economic Impact
Economic impact occurs through dollars spent by participants and non-participants on
accommodation, meals, transportation, shopping, etc. Past host-communities have estimated their
economic impact from the Games at $2 million to $2.5 million dollars. The potential economic impact
of the 55+ BC Games is significantly higher than hosting other BC Games as participants are
responsible for their own accommodations, meals and transportation
Page 84 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Bid to Host BC 55+ (Seniors) Games
File No.: 8100
Date: April17, 2015
Page 4 of4
Games Financial Legacy
The Games Financial Legacy is the excess of revenue over expenditures, as set out in the audited
financial statements. This legacy money has been up to $100,000 in some communities. BC Seniors
Games has a provision that 50% of the Legacy be forwarded to the BC Seniors Games Society to do
towards the staging of future annual BC Seniors Games.
PERSONNEL CONSIDERATIONS:
Although the extent is unknown at this time, if the Games bid was successful some staff time would
be required for an RDNO liason to work with the Host Society and the City of Vernon in preparing for
the event. The City of Vernon has budgeted $10,000 in 2015 in order to assist with the creation of the
bid submission, and there will be a minimal commitment of staff time required to support the
preparation of the bid.
PUBLIC INVOLVEMENT:
Local clubs and teams will be approached and asked to express a commitment to
organizing/volunteering in the Games. A successful application to host the event is contingent upon
demonstrated community support.
NEXT STEPS:
If support for the bid is indicated, staff will support the City of Vernon in their preparation of the bid.
Submitted by:
Nelson
unity Development Coordinator
Page 85 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Attachment "A"
THE CORPORATION OF THE CITY OF VERNON
REPORT/RECOMMENDATION TO COUNCIL
SUBMITTED BY:
Doug Ross, Director, Recreation Services
DATE:
FILE:
March 31 , 2015
7700-04
SUBJECT: 2017, 2018, 2019 55+ BC Games Bid
PURPOSE:
To present to Council a request for consideration of the application to host the 55+ BC Games in
.2017, 2018 or 2019.
RECOMMENDATION:
THAT Council authorize Administration to proceed with the application to host the 55+ BC
Games in 2017, 2018 or 2019 with the preference being the 30th Anniversary Games in
2017;
AND FURTHER, that Council request support from the Greater Vernon Advisory
Committee (GVAC) and RDNO Board to proceed with the application to host the 55+ BC
Games in 2017 , 2018 or 2019 and to provide proportional financial support towards the
$60,000 cash contribution and $55,000 in-kind contribution to the Host Society;
AND FURTHER, that Council confirms the City of Vernon's support to provide proportional
financial contribution towards the $60,000 cash contribution and $55,000 in-kind
contribution to the Host Society;
AND FURTHER, that Council request that the City of Armstrong provide proportional
financial support towards the $60,000 cash contribution and $55,000 in-kind contribution to
the Host Society, should the City of Armstrong resolve to be a partner host community.
ALTERNATIVES & IMPLICATIONS:
THAT Council not authorize Administration to proceed with the application to host the 55+
BC Games in 2017, 2018 or 2019.
Note: If the City of Vernon were not to participate in the applicafion for the 55+ BC
Games in 2017, 2018 or 2019, ;tis unlikely that the Greater Vernon area would be able
to host the games.
ANALYSIS:
A.
Committee/Board Recommendations:
N/A
P199
Page 86 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Attachment "A"
- 2B.
Rationale:
1.
The bid package has arrived for the hosting of the 2017, 2018 or 2019 55+ BC Games
(formerly called the Seniors Games). The City of Vernon hosted the first BC Seniors
Games in 1988 with 650 participants. Since then the 55+ BC Games have grown in
size and economic impact. It is estimated that this multi-sport event could bring in up
to 4000 athletes, friends and family to the Greater Vernon and Armstrong area with an
economic impact in the range of $2,100,000. The potential economic impact of the
55+ BC Games is significantly higher than hosting other BC Games as participants
are responsible for their own accommodations, meals and transportation .
2.
The Greater Vernon area has been unable to bid on the event in the past due to the
lack of a certified running track. The 2017 55+ Games will be the 30th Anniversary of
the event and with the new sports complex and running track nearing completion,
bidding on the event is now possible. Although the focus would be on hosting the
2017 event it is recommended that the bid also be submitted for 2018 and 2019.
3.
The attached information from the bid package outlines key points to be considered
about hosting the event. Of t hese it is noted that municipal support is critical to the
success of the event. It is required that each community bidding on the events
indicates the level of financial and in-kind support that the municipality is prepared to
commit to a Host Society. The minimum commitment is $60,000 cash and $55,000
gifts in-kind which can include the donation of the use of facilities. Support is also
required from the School Board should school facilities be used and support will be
required from local sport organizations, seniors clubs and service clubs.
4.
Due to the size of the Games and commitment required to host an event. communities
may partner to submit a bid. It is recommended that the Greater Vernon area in
conjunction with the City of Armstrong submit a unified bid to host this event. As such
it is recommended that the City of Vernon will take the lead on the submission of the
bid with proportional financial and gifts-in kind support being supplied by the Greater
Vernon participants (City of Vernon, Electoral Areas B & C, and District of Coldstream)
and the City of Armstrong.
C.
Attachments :
1.
D.
55+ BC Games Bid Package (cover and pages 3- 7)
Strategic Plan Objectives:
The following was put forward in the draft Council Strategic Plan for 2015-2018
•
Create a Vibrant Parks & Recreation System
o Host 2017 55+ BC Games (if awarded to Vernon)
E.
Policy (Ex isting/Relevance/None):
F.
Relevant History:
P200
Page 87 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Attachment "A"
-31.
The GVAC at their meeting of May 9, 2013 reviewed a staff report suggesting that a
bid be put forward to hold the 2017 BC Seniors Games in order to host the 301h
Anniversary Games. The Committee passed the following resolution :
BC Seniors Games Bid
"Moved and seconded by Director Sawatzky and Alternate Director Lord
That it be recommended to the Board of Directors that staff work with community
organizations to prepare for a bid submission for the 2017 BC Seniors Games."
CARRIED
2.
The RDNO Board of Directors at their meeting of May 15, 2013 passed the following
resolution:
BC Seniors Games Bid
"Moved and seconded by Directors Dirk and Director Sawatzky
That staff work with community organizations to prepare a bid submission for the
2017 BC Seniors Games."
CARRIED
3.
The City of Armstrong at their meeting of February 10, 2015 passed the following
resolution:
'MOVED by Councillor Fowler, seconded by Councillor O'Sullivan that a letter be
sent to the Mayor of Vernon advising them that the City of Armstrong would be
interested in helping the City of Vernon to host BC Seniors Games events, should
the Games be held in the second week of September."
CARRIED
G.
Applicants Response:
N/A
H.
Reasons for Bylaw:
N/A
I.
Resources:
N/A
BUDGET IMPLICATIONS:
The City of Vernon would be required to provide proportional financial support towards ~he
$60,000 cash contribution and $55,000 in-k.ind contribution to the Host Society. The City's
proportional financial support would be in the area of $40,000. This would be funded by a specific
incremental commitment in the 2017 (2018 or 2019) City operating budget or, should all partners
to the Recreation Services Agreement concur, the entire amount should be funded through an
Incremental addition to the annual baseline of the Recreation Services budget.
P201
Page 88 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Attachment "A"
-4The majority of facilities required to host the Games are within the City of Vernon and their rental
use would be donated and included in the gifts in-kind support. There will be a loss of revenue for
these facilities in the year of the Games as most would normally be rented during this time period.
Additionally, although the extent is unknown at this time, if the Games bid was successful,
considerable staff time would be required to liaise and work with the Host Society in preparing for
the event. Recreation Services has budgeted and was approved for $10,000 in the 2015 budget
in order to assist with the creation of the bid submission .
A PPROVALS
COUNCIL AGENDA
DATE
~gular
Supervisor
D
D
0
Division Manager
Jn-Camera/COW
INFOR~~TION :
Date:C\ Of'
Date:
'
1\ l3/r::>Item#
Item#
Information Item
Date:
Item#
Agenda Addenda
Date:
Item#
REVIEWED WITH
REVIEWED WITH
REVIEWED WITH
REVIEWED WITH
Committees
D
D
0
0
D
D
D
D
D
0
0
0
0
D
0
D
D
Bylaw Services
Clerk
Economic Dev.
RCMP
Building & Licensing
Human Relations
0
18!
D
0
0
Environment
Facilities
Finance
Fire
GVS- Parks
Utilities
18!
0
Public Works
Planning
Engineering
Operations
GVS- Water
Recreation Services
Other
0
NOTE: C1ty Adm1mstrator's comments Will be prov1ded 1f requtred as an addendum to the report
h:\planning\rnswordlreports\report form.doe
P202
Page 89 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Attachment "A"
Attachment 1
201 7, 2018 and 2019 Bid Package
The BC Seniors Games Society Invites you to apply to host
The 2017 55+ BC Games
August 22 to 26
or September 12 to 16
The 2018 55+ BC Games
or August 21 to 25
or September 11 to 15
The 2019 55+ BC Games
August 20 to 24
or September i 0 to i 4
Email:
[email protected]
Website: www.55plusbcgames.org
Revised: 2015
P203
Page 90 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Attachment "A"
55-:. BC Games
INTRODUCTION
Purpose
The BCSGS Is an important member of the provincial sport sector, supporting the Active for
Life stage of the Canadian Sport for Life model in British Columbia by championing life-long
participation and by providing zone and provincial level competitive opportunities that are
distinct from the Masters· level sport competitions offered by Provincial Sport Organizations.
The BCSGS has carved out a unique niche within the sector by offering a multi-sport event
"designed for seniors by seniors". The annual Games are widely recognized for being:
Friendly- offering lively competition in the spirit of tun and camaraderie.
Welcoming- presenting competitive opportunities that are inclusive of all levels and
abilities.
Supportive • featuring modified competition rules, where appropriate, to
accommodate 55+ participants.
Transformative -participants, volunteers and host communities come away from the
Games experience with an insplt·ing image of what a healthy, active 55+ lifestyle can
be in British Columbia.
Structure
There are three organizations Involved In organizing the Games: The BC Seniors Games
Society (BCSGS), the BC Games Society {BCGS) and the Host Society.
The BCSGS is the Policy Governance Authority for the 55+ BC Games. It sets the policies
and procedures under which the Games are run and oversees the rule-s for each Sport. The
BCSGS is a volunteer-led non-profit Society that has representation from 12 Zones in the
provinc;e, as well as an elected Executive. The BCSGS has a service agreement with the
BCGS to provide event management support to the local Host Community volunteers. Two
EVent Managers are assigned to guide and assist in producing a successful annual event.
Once the 55+ BC Games have been awarded to a community, an Organizing Committee
must be formed and registered as a separate non-profit Society, and register for GST. The
Host Community will establish this Society, which will operate on the basis of an agreement
with the BCSGS. The Host Society will be led by a volunteer Board of Directors. The Host
Society will employ an Operations Manager. The· remuneration for this position and other
employees will come from the budget of the Host Society.
Number of Parlicipants and Sports
The 55+ BC Games could involve 3,500 to as many as 4,000 registered participants and
non-participants from across BC. These athletes will compete in 20 to 31 different sports
over four days of competition to be held from Wednesday to Saturday of the Games week.
Accreditation for some sports takes place on the Tuesday.
Participants In the 55+ BC Games are responsible for their own travel to and from the
Games. They are also responsible for their own accommodation expenses (hotels, motels,
and campgrounds) and meal expenses while at the Games.
3
2017-2018·2019 Bid Document
P204
Page 91 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Attachment "A"
History of 1-Jost Communities witll Total Number of Registrants
The Games have been or will be hosted by the following Communities:
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
Vernon
Trail
Comox Valley
Coquitlam
Dawson Creak
Cranbrook
Prince Rupert
Oliver/Osoyoos
f<amloops
New Westminster
Port Alberni
Ell< Valley
Kelowna
Surrey
Prtnce Geor~e
650
1000
1400
1750
1450
1723
1275
2032
2150
2097
1935
1878
2475
2722
2487
2003
2004
2005
2006
2007
2008
2009
2010
201 1
2012
2013
2014
2015
2016
Chilliwacl<
Penticton
Cowlchan
Abbotsford
Nanaimo
Prince George
Richmond
Cornox Valley and
Campbell River
West l(ootenay
Burnaby
Kamloops
Langley City and
Township
North Vancouver
Coquitlam
2656
3258
3056
2938
3575
2561
3865
3518
3186
3652
3745
3940
TBD
TBD
Financial Support
The Ministry ot Community, Sport, and Cultural Development, through the Sport and
Recreation Branch, provides funding to BCSGS, which In turn provides funding to the Host
Society towards the successful operation of the 55+ BC Games. The BCSGS also provides,
to the Host Society, Reglstra1ion Fees for Its members who participate (Including
non-participants) in the 55+ BC Games. Other funding for the Games Includes municipal
financing and support in-kind. Other funding sources Include Host Society fund raising
initiatives including Corporate Sponsorships and Friends of the Games.
BCSGS Grant (See Note 1. below)
BCSGS Legacy Grant
ParticipanUNon-Partlclpant Registration Fees
(See Note 2. Below)
o Sports Fees (paid by participants)
o Municipal Financial Support (not including support in ltind)
" Other funding sources
o
o
o
$ 85,000.00
$ 5,000.00
$ 105,000.00
$ 45,000.00
$ 60,000.00
TBD
Support in l<lnd (free rental of venue eto.) Is estimated at$ 55,000.00.
\\late ·J. T(1e BCSGS Grant represents Provincial Govemment1undlng provided by the
Ministry of Community, Sport and Cultural Development and Is subject to change
based on Provincial budgetary amounts.
Note:2. Participant registration fees (collected by Lhe BCSGS), forwarded to the Host
Community, can be budgeted based on an estimated 3,300 registered participants
and 300 non-participants. Should the actual number of registered participants or
non-participants change, the amount forwarded will increase or decrease by $30.00
per participant or $20.00 per non·parliclpant.
4
2017-2018-2019 Bid Document
P2 05
Page 92 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Attachment "A"
f01nanclal l3eneflts to the Community
This occurs in two ways: the economic impact and the Games financial legacy
Economic Impact
Cumulative dollars spent in your community during the 55+ BC Games by:
CJ Participants and Non-Participants
IJ Spectators (including participants family members as well as friends who
accompany the participants)
CJ BCSGS and BCGS official and spouses, Corporate and Funding Partners and
Friends of the Games representative and Invited guests
0 Volunteers
0 Host Society (approximate expendltum budget of $390,000.00)
Dollars are spent on:
Cl Accommodatlon
0 Meals
0 Transportation (fuel, public transit, and taxis)
a Shopping (includes souvenirs)
0 Entertainment (shows, movies, golf fees, cultural exhibits, etc.)
0 Host Community needs (for ceremonies, admlnisb·ation, communications,
seCUI'ity, lunch venues and dance, etc.)
All of the above, and more, contribute to the fin.anclal success of each community's
numerous businesses and other activities; i.e.- the Economic Impact..
Many communities have the methodology to calculate the economic impact from hosting the
55+ BC Games. If not, or as an alternative, the Chamber of Commerce can assist by
making available the Sports Tourism Economic Assessment Model (STEAM).
The Economic Impact completed after the Nanaimo BC Seniors Games In 2007 showed an
Economic Impact of $2 million. In 2009 the Economic Impact on completion of the
Richmond BC Seniors Games was $2.1 million.
Games Financial Legacy
The excess of revenue over expenditures as set out in the audited financial statements
becomes the financial Legacy. The Legacy is distributed by the Host Society Legacy
Committee in accordance with the BC Seniors Games Society's Legacy Polley. The Legacy
Polley includes the provision that 50% of the Legacy be forwarded to the BC Seniors Games
Society to go towards the staging of future annual 55+ BC Games. The Host Society's
legacy will be spent primarily on the development of facilities or services for the 55+
population to promote an Active Healthy Lifestyle Within the boundaries of the Host Society.
In the past, total revenues have exceeded expenditures by $0 to$ 75,000.00.
Insurance
The BCSGS carries some Insurance that is used for the benefit of the Host Society. This is
a $10 million Commercial General Liability (CGL) policy and the Directors and Officers
(D&O) Liability policy which provides coverage to the Host Society. There is also property
Insurance in place against theft, fire and damage of the travelling Games inventory. The
Host Society Is expected to acquire some additional insurance such as ICBC Third Party
Legal Liability top up.
Volunteers
To stage a successful 55+ BC Gar11es, the Host Society Board of Directo1·s will need to
recruit, train, and direct tile efforts of approximately 1,200 community volunteers.
5
2017-2·018-2019 Bid Document
P206
Page 93 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Attachment "A"
APPLICATION COMPONENTS
Bids are evaluated by awarding points ior each of the following components; the success of
your bid depends upon all of these components being present.
Summary:
"I.
2.
3.
4.
5.
6.
7.
8.
City Council Support.
School Board Support, if schools are used.
Letters of support from community organizations.
Information about your community.
Accommodation Report
Core facilities Report
Venue Reports
Venue Distances Report
1) City Council Support
The application must contain an official document/formal letter of Resolution from City
Council indicating support for the Bid Application. This resolution will Include a minimum
commitment of a $60,000.00 financial contribution to the Host Society, in addition to at least
$55,000.00 of in-l~ind support.
Due to the magnitude of the 55+ BC Games, municipal support is critical to the success of
the event. It is therefore important to inc;!icate the level of financial and in-kind support your
municipality is prepared to commit to the Host Society.
A sample of a
city resolution is as follows:
"That the City of XXX applies for the 20XX 55+ BC Games.
That the City of XXX will commit to the Games a cash contribution of $60,000.00
as well as providing in-kind support of services and facilities with a deemed
value of $55,000.00 should the bid be successful.
2) School Board Support
If you plan to use School Board facilities or equipment you must submit a letter of
confirmation/support from the Board.
3) Letters of Support
Include documented interest and support for hosting the 55+ BC Games from:
1:1 Local service clubs
Cl Local seniors clubs
Q Local sports organizations
4) Information about your Community
Please include in your bid:
[J
The population demographics as well as items of general interest about your community.
(J
The names and contact information of municipal government, recreation department,
and school board representatives.
6
20"17-20"1 8-20'19 Bid Document
P207
Page 94 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.7
Attachment "A"
Cl Provide a list of major events (including provincial, national, and international sporting
events where possible) hosted within the last five years and those awarded, but not yet
hosted by your community. Please indicate the following for each event:
o
o
o
o
Name and date of the event
Participant numbers
Volunteer numbers
Approximate budget
!.J Include a Community Map with a central location identified as the Accreditation Centre
or Games Hub and identify all the sport venues and accommodation sites.
7
2017-2018-2019 Bid Document
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Page 95 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item E.9
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 8500.05
TO:
Board of Directors
FROM:
Engineering
DATE:
May 13, 2015
SUBJECT:
Free Transit for Clean Air Day during Canadian Environment Week
(June 3, 2015)
RECOMMENDATION:
That the Board of Directors supports the prov1s1on of free North Okanagan and UBCO
Connector Transit service on route numbers 60, 61 and 90 on National Clean Air Day,
Wednesday June 3, 2015, during Environment Week.
DISCUSSION:
Municipal and RDNO staff are working together to promote activities during Environment Week.
"Clean Air Day" has been scheduled for Wednesday, June 3, 2015 and will include a breakfast
for commuters at the downtown Vernon terminus beside Cenotaph Park. To complement this ,
and to encourage transit ridership, transit service providers are requested to offer all customers
a free transit day. This wi ll not include Handy Dart services.
Staff note that the RDNO has approved free transit in previous years to promote "Clean Air Day"
during Environment Week.
FINANCIAL/BUDGETARY CONSIDERATIONS:
It is estimated that the loss of revenue would be less than $250.00.
Submitted by:
) \~ ~~Cwv'Lf=
Nicole Kohnert, P.Eng.
Manager of Regional Engineering Services
Reviewed and endorsed by:
~w!PEng
General Manager Engineering
cc: Stephen Banmen, GM Finance
Page 96 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1a
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the REGIONAL GROWTH MANAGEMENT ADVISORY
COMMITTEE of the REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at
the Regional District Office on Wednesday, April 15, 2015.
Members: Director K. Acton
Director M. Macnabb
Director S. Fowler
Director D. Dirk
Director G. McCune
Alt. Director C. Fraser
Director J. Cunningham
Director B. Fleming
Director R. Fairbairn
Director H. Cameron
Director H. Halvorson
Village of Lumby
Electoral Area “C”
City of Armstrong
District of Coldstream
City of Enderby
Township of Spallumcheen
City of Vernon
Electoral Area “B”
Electoral Area “D”
Electoral Area “E”
Electoral Area “F”
Chair
Staff:
R. Smailes
K. Pinkoski
A. Bevan
General Manager, Planning and Building
Manager, Parks
Executive Assistant, Planning and Building
Also
Present:
A. Kittel
Consultant
CALL MEETING TO ORDER
The meeting was called to order at 1:31 p.m.
APPROVAL OF AGENDA
Regional Growth Management Advisory Committee Meeting – April 15, 2015
Moved and seconded by Directors Fowler and Macnabb
That the agenda of the April 15, 2015 regular meeting of the Regional Growth Management
Advisory Committee be approved as presented.
CARRIED
ADOPTION OF MINUTES
Regional Growth Management Advisory Committee Meeting – February 18, 2015
Moved and seconded by Directors Fairbairn and McCune
That the minutes of the February 18, 2015 meeting of the Regional Growth Management
Advisory Committee be adopted as circulated.
CARRIED
Page 97 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1a
Regional Growth Management Advisory Committee
Minutes – Regular
-2-
April 15, 2015
NEW BUSINESS
Regional Context Statement Program Update
Moved and seconded by Director Macnabb and Alt. Director Fraser
That the report dated March 30, 2015 from the Planning Department regarding an update on the
development of Electoral Area and municipal Official Community Plan Regional Context
Statements be received for information.
CARRIED
Regional Parkland Legacy Fund
Discussed ensued regarding:
- Setting up a service
- Cost of a service
- Fairness for voting, higher population gets more say
- Regional?
- Taxation
- Control over what the money is spent on
- Use of community works funds
- Keep it simple
- Bare minimum cost of setting up a service
- Level of service
- Set up a fund, have a maximum amount and see where it goes to test the waters
Once a letter is received from the City of Vernon and all the member municipalities, it will be
brought back to the Committee for a discussion. Regional Parkland Legacy Fund was chosen
as one of the top 4 priorities of the Regional Growth Strategy.
Moved and seconded by Alt. Director Fraser and Director McCune
That the letters dated February 16, 2015, March 18, 2015 and March 24, 2015 from the RDNO,
Village of Lumby and City of Enderby regarding the Regional Parkland Legacy Fund be
received for information.
CARRIED
Moved and seconded by Directors Dirk and Macnabb
That it be recommended to the Board of Directors, staff develop a consensus matrix for a
Regional Parkland Legacy Fund as part of the Regional Growth Implementation Plan process.
CARRIED
Regional Employment Lands Action Plan
Discussion ensued regarding the details encompassing the expanded scope of the Regional
Employment Lands Action Plan.
Moved and seconded by Directors Macnabb and Cameron
That it be recommended to the Board of Directors, the scope and budget of the Regional
Employment Lands Action Plan be expanded as proposed within the report dated April 1, 2015
from the Planning Department.
CARRIED
Page 98 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1a
Regional Growth Management Advisory Committee
Minutes – Regular
-3-
April 15, 2015
Real Estate Foundation of British Columbia Grant Application: Regional Growth Strategy
Monitoring and Evaluation: Phase II
Moved and seconded by Directors Macnabb and McCune
That it be recommended to the Board of Directors, the grant application to the Real Estate
Foundation of British Columbia for the updating of the RGS Monitoring and Evaluation Program
as a component of the Regional Growth Strategy 5-Year Review be supported.
CARRIED
Regional Growth Strategy 5-Year Review Draft Terms of Reference
Moved and seconded by Alt. Director Fraser and Director Fleming
That it be recommended to the Board of Directors, a letter be sent to the Minister of Community,
Sport and Cultural Development, adjacent regional districts and First Nations notifying of the
initiation of the Regional Growth Strategy 5-Year Review; and further,
That it be recommended to the Board of Directors, the Regional Growth Strategy 5-Year Review
Draft Terms of Reference be referred to member municipal Councils and the Electoral Area
Advisory Committee for review and comment.
CARRIED
ADJOURNMENT
There being no further business, the meeting was adjourned at 2:53 p.m.
CERTIFIED CORRECT
Chair
Kevin Acton
General Manager, Planning and Building
Rob Smailes
Page 99 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1b
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the ELECTORAL AREA ADVISORY COMMITTEE of the
REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District
Office on Thursday, May 7, 2015.
Members: Director B. Fleming
Director M. Macnabb
Director R. Fairbairn
Director H. Cameron
Director H. Halvorson
Electoral Area “B”
Electoral Area “C”
Electoral Area “D”
Electoral Area “E”
Electoral Area “F”
Staff:
L. Mellott
R. Smailes
A. Page
L. Frank
R. Baker
C. Elley
General Manager, Electoral Area Administration
General Manager, Planning and Building
Sustainability Coordinator
Sustainability Coordinator
Community / Protective Services Manager
Clerk, Electoral Area Administration
R. Morgan
RCMP
Regional Crime Prevention Coordinator, City of Vernon
Also
Present:
Chair
Vice-Chair
CALL MEETING TO ORDER
The meeting was called to order at 2:00 p.m.
APPROVAL OF AGENDA
Regular Agenda – May 7, 2015
Moved and seconded by Directors Cameron and Fairbairn
That the Agenda of the May 7, 2015 Electoral Area Advisory Committee meeting be approved
as presented.
CARRIED
ADOPTION OF MINUTES
Electoral Area Advisory Committee – April 2, 2015
Moved and seconded by Directors Macnabb and Halvorson
That the minutes of the April 2, 2015 Electoral Area Advisory Committee Meeting be adopted as
circulated.
CARRIED
Page 100 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1b
Electoral Area Advisory Committee
Minutes – Regular
-2-
May 7, 2015
DELEGATIONS
Vernon / North Okanagan Detachment – Policing First Quarter Report
The RCMP provided an update on activities undertaken over the first quarter (2015).
Moved and seconded by Directors Halvorson and Cameron
That the First Quarter reports dated April 15, 2015 from the Vernon / North Okanagan
Detachment – Municipal and Rural Policing and the First Quarter report from the Victims
Assistance Program be received for information.
CARRIED
Vernon / North Okanagan Safe Communities Unit
The Regional Crime Prevention Coordinator provided an update on activities he has undertaken
over the past month.
Moved and seconded by Directors Macnabb and Halvorson
That the report dated April 28, 2015 from the Vernon / North Okanagan Detachment – Safe
Communities Unit be received for information.
CARRIED
NEW BUSINESS
Shuswap River Vessel Operating Restriction Regulations - Public Consultation Strategy
Moved and seconded by Directors Macnabb and Cameron
That the Shuswap River Vessel Operating Restriction Regulations Public Consultation Strategy
be received for information.
CARRIED
Electoral Area “F” Official Community Plan Review - Survey Results
Moved and seconded by Directors Halvorson and Fairbairn
That the report dated April 22, 2015 regarding the survey results of Phase I of the Electoral Area
“F” Official Community Plan Review be received for information.
CARRIED
Community Works Fund - Update
Moved and seconded by Directors Macnabb and Cameron
That the report dated April 17, 2015 from the Planning Department regarding the Community
Works Fund be received for information.
CARRIED
Page 101 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1b
Electoral Area Advisory Committee
Minutes – Regular
-3-
May 7, 2015
Bylaw 2670 - Building Bylaw
Moved and seconded by Directors Macnabb and Cameron
That it be recommended to the Board of Directors, Building Bylaw No. 2670, 2015, be given
First Reading; and further,
That it be recommended to the Board of Directors, Building Bylaw No. 2670, 2015 be referred to
legal counsel, advisory planning commissions, internal departments and outside agencies
involved in the construction industry.
CARRIED
REPORTS
Building Inspections Statistical Reports
Moved and seconded by Directors Cameron and Fairbairn
That the March 2015 Building Inspections Statistical Reports be received for information.
CARRIED
Building Inspection Revenue Report
Moved and seconded by Directors Halvorson and Macnabb
That the April 2015 Building Inspections Revenue Report be received for information.
CARRIED
Open Burning Report
The Community Protective Services Manager advised the Directors regarding a complaint that
had been received. Discussion took place regarding Open Burning – Fire Regulation Bylaw No.
2514, as well as the importance of public education.
General Manager’s Report
The General Manager, Electoral Area Administration provided an update on the following
matters:
−
−
−
−
−
−
BX / Swan Lake Website
Public Information Meeting in relation to Parks Restructure (transfer of lands)
Provincial Electoral Boundary Commission - Open House (May 13th)
Gardom Creek Flooding Issues – Public Information Meeting (May 14th)
Sewer Service – Whiteboard Scoping Discussion (May 22nd)
Southern Interior Beetle Action Coalition (SIBAC) Keeping it Rural Conference (May 26th)
Page 102 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1b
Electoral Area Advisory Committee
Minutes – Regular
-4-
May 7, 2015
IN CAMERA
Moved and seconded by Directors Fairbairn and Cameron
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Electoral
Area Advisory Committee convene In Camera to deal with matters deemed closed to the public
in accordance with Section 90(1)(k) of the Community Charter.
CARRIED
The regular meeting of the Electoral Area Advisory Committee adjourned to meet In Camera at
4:51 p.m.
The regular meeting of the Electoral Area Advisory Committee reconvened at 5:05 p.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:05 p.m.
CERTIFIED CORRECT
Chair
Bob Fleming
General Manager
Leah Mellott
Page 103 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1c
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the GREATER VERNON ADVISORY COMMITTEE of
the REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional
District Office on Thursday, May 7, 2015.
Members:
Director J. Cunningham
Alternate Director J. Garlick
Councillor G. Kiss
Director B. Fleming
Director M. Macnabb
Alternate Director B. Spiers
Director A. Mund
T. Osborn
City of Vernon
District of Coldstream
District of Coldstream
Electoral Area “B”
Electoral Area "C"
City of Vernon
City of Vernon
Agricultural Representative
Staff:
D. Sewell
D. McTaggart
S. Banmen
T. Nelson
K. Pinkoski
P. Juniper
Z. Marcolin
R. Clark
L. Schrauwen
Chief Administrative Officer
General Manager, Engineering
General Manager, Finance
Community Development Coordinator
Manager, Parks
Deputy Corporate Officer
Manager, Greater Vernon Water
Water Quality Manager
Executive Assistant, Engineering
Also Present: Director R. Fairbairn
Director D. Dirk
Councillor P. McClean
Media and Public
Electoral Area “D”
District of Coldstream
District of Coldstream
Chair
Vice Chair
Board Chair
CALL MEETING TO ORDER
The meeting was called to order at 8:00 a.m.
APPROVAL OF AGENDA
Greater Vernon Advisory Committee – May 7, 2015
Moved and seconded by Director Mund and Alternate Director Garlick
That the Agenda of the May 7, 2015 Greater Vernon Advisory Committee meeting be approved
as presented.
CARRIED
ADOPTION OF MINUTES
Greater Vernon Advisory Committee – April 2, 2015
Moved and seconded by Directors Mund and Macnabb
That the minutes of the April 2, 2015 Greater Vernon Advisory Committee meeting be adopted
as circulated.
CARRIED
Page 104 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1c
Greater Vernon Advisory Committee
Minutes – Regular
-2-
May 7, 2015
NEW BUSINESS
Bylaw 2678 – Greater Vernon Water Metering
It was noted that Greater Vernon Water Metering Bylaw No. 2678, 2015 will be amended by:
- replacing Section D. Requirement for Meters with the following:
“Section D. Requirement for Meters:
1. All Domestic Water Users, Non Domestic Water Users and Bona Fide Agricultural
Water Users connected to GVW are required to have a Water Meter installed for the
purpose of measuring the quantity of water used by or supplied to any lands and
premises, or part thereof. GVW may impose unmetered rates or fines, or discontinue
water supply to unmetered services.
-
2.
GVW will install a Remote Reader for all existing Customers connected to GVW that
have a Water Meter.
3.
All customers that are connected to GVW but do not have a Water Meter, or any new
customer wishing to connect to GVW is required to install, at the cost of the Customer,
a Water Meter complete with a Remote Reader for the purpose of measuring the
quantity of water used by or supplied to any lands and premises, or part thereof.
4.
Customers that refuse to install or have a Remote Reader installed on their property,
will be billed a quarterly rate for a manual reading of the Water Meter as per the GVW
Rates Imposition Bylaw, as amended.
5.
All Bona Fide Agricultural Water Users that install new Water Meters, must install the
Water Meters in a Water Meter pit on private property within one (1) metre of the
property line, or at a location approved by GVW, at the cost of the Customer.
6.
The Customer is responsible for the maintenance and replacement of Water Meter pits
and to protect Water Meters from frost and other weather conditions.
7.
All Water Meters that are permanently installed are to have a tamper proof security wire
installed and sealed prior to water being turned on.
8.
The Customer shall immediately notify GVW if the Water Meter stops working or if any
leaks, breaks or other irregularities with the Water Meter are observed.
9.
Where the B.C. Building Code requires a Water Meter Bypass a separate Water Meter
is required on the Bypass.”
Section I. Water Meter Re-Reads or Meter Tests:
replace the last sentence in both 2.ii and iii. to read “The fee for meter re-read and/or meter test
will be refunded.”
Moved and seconded by Directors Macnabb and Fleming
That it be recommended to the Board of Directors, Greater Vernon Water Metering Bylaw No.
2678, 2015, as amended at the May 7, 2015 Greater Vernon Advisory Committee meeting, be
given First, Second and Third Readings; and further,
That Greater Vernon Water Metering Bylaw No. 2678, 2015, be Adopted.
CARRIED
Opposed: Councillor Kiss
Page 105 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1c
Greater Vernon Advisory Committee
Minutes – Regular
-3-
May 7, 2015
Petition Results for the South Vernon Irrigation District – East and Issues with Swan Lake
Weir
Moved and seconded by Alternate Director Garlick and Director Macnabb
That it be recommended to the Board of Directors, the Water Licenses supported by storage on
Swan Lake (F008601 and C021424) be officially abandoned immediately; and further,
That staff be directed to undertake a petition process for the South Vernon Irrigation District –
East (SVID-E) to decide between two options for the future of the irrigation district:
Option 1 – That the existing irrigation network be upgraded and connected to the
Claremont Well (with a temporary connection to Greater Vernon Water). The cost of these
improvements and operation and maintenance to be reflected in new revised rates, or
Option 2 – That the irrigation district be dissolved.
CARRIED
Petition Results and Dissolving of the South Vernon Irrigation District – West
Moved and seconded by Directors Macnabb and Fleming
That it be recommended to the Board of Directors, the South Vernon Irrigation District – West
(SVID-W) service provided by Greater Vernon Water be dissolved; and,
That Greater Vernon Water cease to operate, manage and invoice for the SVID-W service; and
further,
That Greater Vernon Water provide a credit on account for the first quarter of 2015 of the fees
invoiced under Schedule ‘A’ – Section 17 of the Water Rates Imposition Bylaw by SVID-W
participants resulting from a discontinued service.
CARRIED
Greater Vernon Water – Protocol for Water Quality Assurance
Moved and seconded by Agricultural Representative Osborn and Alternate Director Garlick
That the staff report titled "Greater Vernon Water - Protocol for Water Quality Assurance" and
dated April 17, 2015 be received for information.
CARRIED
Greater Vernon Water – Protocol for Enforcement Program
Moved and seconded by Agricultural Representative Osborn and Alternate Director Garlick
That the staff report titled “Greater Vernon Water – Protocol for Enforcement Program” and
dated April 24, 2015 be received for information.
CARRIED
Page 106 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1c
Greater Vernon Advisory Committee
Minutes – Regular
-4-
May 7, 2015
Greater Vernon Museum and Archives – Board Appointments
Moved and seconded by Director Mund and Alternate Director Spiers
That it be recommended to the Board of Directors, the following appointments be made to the
Greater Vernon Museum and Archives Board:
- Gabriel Newman
- Two-year term (re-appointment)
- Dan Stuart
- Two-year term (new-appointment)
CARRIED
Greater Vernon Sub-Regional Parks and Trails – Dogs on Beaches
Moved and seconded by Alternate Director Garlick and Director Fleming
That the information from neighboring jurisdictions to allow dogs on beaches be received for
information; and further,
That it be recommended to the Board of Directors, the request to amend Greater Vernon Parks
Regulation Bylaw No. 2594, 2013 to allow dogs on public beaches within the Greater Vernon
Sub-Regional Parks and Trails Service be denied.
CARRIED
Bid to Host BC 55+ (Seniors) Games
Moved and seconded by Directors Mund and Fleming
That it be recommended to the Board of Directors, the City of Vernon’s bid to host the BC 55+
Games in 2017, 2018 or 2019 be supported, with the preference being the 30th Anniversary
Games in 2017.
CARRIED
Moved and seconded by Alternate Director Garlick and Director Mund
That it be recommended to the Board of Directors, if the City of Vernon’s bid to host the BC 55+
Games in 2017, 2018, or 2019 is successful, the Regional District through the Greater Vernon
Recreation and Programming Grant Service (063), agrees to commit proportional financial
support towards the $60,000 cash contribution to the BC 55+ Games Host Society in the budget
year that the Games are awarded.
CARRIED
Moved and seconded by Alternate Director Garlick and Director Mund
That it be recommended to the Board of Directors, if the City of Vernon’s bid to host the BC 55+
Games in 2017, 2018, or 2019 is successful, the Regional District, through the Greater Vernon
Parks, Recreation and Culture Function (060), agrees to provide in-kind support to the BC 55+
Games Host Society, through Grants In-Lieu of the facility-use costs associated with the use of
Regional District owned/managed parks and facilities for the purposes of the Games, in the
budget year that the Games are awarded.
CARRIED
Page 107 of 108
BOARD of DIRECTORS - REGULAR AGENDA
May 20, 2015 - Item G.1c
Greater Vernon Advisory Committee
Minutes – Regular
-5-
May 7, 2015
IN CAMERA
Moved and seconded by Alternate Director Garlick and Director Macnabb
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Greater
Vernon Advisory Committee convene In Camera to deal with matters deemed closed to the
public in accordance with Section 90(1)(e) and (j) of the Community Charter.
CARRIED
The regular meeting of the Greater Vernon Advisory Committee adjourned to meet In Camera at
9:30 a.m.
The regular meeting of the Greater Vernon Advisory Committee reconvened at 10:30 a.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:30 a.m.
CERTIFIED CORRECT
Chair
Juliette Cunningham
Deputy Corporate Officer
Paddy Juniper
Page 108 of 108
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