HP | 9040 CE | User guide | HP 9040 CE User guide

HP LaserJet M9040/M9050 MFP
User Guide
Copyright information
© 2008 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject
to change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products
and services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.
Part number: CC395-90926
Edition 1, 04/2008
Trademark credits
Microsoft® and Windows® are
U.S. registered trademarks of Microsoft
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Adobe Systems Incorporated.
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logo® are U.S. registered marks of the United
States Environmental Protection Agency.
Table of contents
1 Product Basics
Product introduction ............................................................................................................................. 2
Product features ................................................................................................................................... 3
Product walkaround .............................................................................................................................. 7
Output devices ..................................................................................................................................... 8
3,000-sheet stacker ............................................................................................................. 8
3,000-sheet stapler/stacker ................................................................................................. 8
Paper handling features ...................................................................................... 8
Stapling information ............................................................................................ 8
Multifunction finisher ............................................................................................................ 8
Paper handling features ...................................................................................... 8
Stapling information ............................................................................................ 9
Booklets .............................................................................................................. 9
8-bin mailbox ..................................................................................................................... 10
2 Control panel
Use the control panel ......................................................................................................................... 12
Control-panel layout ........................................................................................................... 12
Home screen ..................................................................................................................... 13
Buttons on the touchscreen ............................................................................................... 14
Control-panel help system ................................................................................................. 14
Use the Administration menu ............................................................................................................. 15
Navigate the Administration menu ..................................................................................... 15
Information menu ............................................................................................................... 16
Default Job Options menu ................................................................................................. 17
Default Options for Originals ............................................................................. 17
Default Copy Options ........................................................................................ 18
Default Fax Options .......................................................................................... 19
Default E-mail Options ...................................................................................... 20
Default Send to Folder Options ......................................................................... 21
Default Print Options ......................................................................................... 22
Time/Scheduling menu ...................................................................................................... 23
Management menu ............................................................................................................ 25
Initial Setup menu .............................................................................................................. 26
Networking and I/O ........................................................................................... 26
Fax Setup .......................................................................................................... 34
E-mail Setup ...................................................................................................... 37
Send Setup menu ............................................................................................. 37
Device Behavior menu ....................................................................................................... 38
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Print Quality menu ............................................................................................................. 42
Troubleshooting menu ....................................................................................................... 44
Resets menu ...................................................................................................................... 46
Service menu ..................................................................................................................... 46
3 Software for Windows
Supported operating systems for Windows ........................................................................................ 48
Supported printer drivers for Windows ............................................................................................... 49
HP Universal Print Driver (UPD) ........................................................................................................ 50
UPD installation modes ..................................................................................................... 50
Select the correct printer driver for Windows ..................................................................................... 51
Priority for print settings ...................................................................................................................... 52
Change printer-driver settings for Windows ....................................................................................... 53
Install the Windows software .............................................................................................................. 54
Install Windows software for direct connections ................................................................ 54
Install Windows software for networks ............................................................................... 54
Remove software for Windows .......................................................................................... 55
Supported utilities ............................................................................................................................... 56
HP Web Jetadmin .............................................................................................................. 56
Embedded Web server ...................................................................................................... 56
HP Easy Printer Care ........................................................................................................ 56
Software for other operating systems ................................................................................................. 58
4 Use the product with Macintosh
Software for Macintosh ....................................................................................................................... 60
Supported operating systems for Macintosh ..................................................................... 60
Supported printer drivers for Macintosh ............................................................................. 60
Software installation types for Macintosh .......................................................................... 60
Install Macintosh software for direct connections (USB) ................................... 60
Install Macintosh software for networks ............................................................ 61
Software for Macintosh computers .................................................................................... 62
HP Printer Utility ................................................................................................ 62
Open the HP Printer Utility ............................................................... 63
HP Printer Utility features ................................................................. 63
Priority for print settings for Macintosh .............................................................................. 64
Change printer-driver settings for Macintosh ..................................................................... 64
Remove software from Macintosh operating systems ....................................................... 65
Supported utilities for Macintosh ........................................................................................ 65
Embedded Web server ..................................................................................... 65
Use features in the Macintosh printer driver ....................................................................................... 66
Create and use printing presets in Macintosh ................................................................... 66
Resize documents or print on a custom paper size ........................................................... 66
Print a cover page .............................................................................................................. 66
Use watermarks ................................................................................................................. 67
Print multiple pages on one sheet of paper in Macintosh .................................................. 67
Print on both sides of the page (duplex printing) ............................................................... 68
Set the stapling options ..................................................................................................... 68
Store jobs ........................................................................................................................... 69
Use the Services menu ...................................................................................................... 69
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5 Connectivity
USB connection .................................................................................................................................. 72
Auxiliary connection ........................................................................................................................... 73
Network configuration ......................................................................................................................... 74
Configure TCP/IPv4 parameters ........................................................................................ 74
Change the IP address ..................................................................................... 74
Set the subnet mask ......................................................................................... 75
Set the default gateway ..................................................................................... 75
Configure TCP/IPv6 parameters ........................................................................................ 76
Disable network protocols (optional) .................................................................................. 76
Disable IPX/SPX ............................................................................................... 76
Disable AppleTalk ............................................................................................. 77
Disable DLC/LLC .............................................................................................. 77
HP Jetdirect EIO print servers ........................................................................................... 77
6 Paper and print media
Understand paper and print media use .............................................................................................. 80
Supported paper and print media sizes .............................................................................................. 81
Custom paper sizes ............................................................................................................................ 83
Special paper or print media guidelines ............................................................................................. 84
Load paper and print media ............................................................................................................... 85
Load tray 1 ......................................................................................................................... 85
Load trays 2, 3, and 4 ........................................................................................................ 86
Configure trays ................................................................................................................................... 92
Configure a tray when loading media ................................................................................ 92
Configure a tray by using the Supplies Status button on the touchscreen ........................ 92
Select the media by source, type, or size .......................................................................... 92
Source ............................................................................................................... 93
Type and Size ................................................................................................... 93
Select the output bin ........................................................................................................................... 94
Select an output location ................................................................................................... 95
Printing .............................................................................................................. 95
Copying ............................................................................................................. 95
7 Print tasks
Media type and tray loading ............................................................................................................... 98
Use features in the Windows printer driver ...................................................................................... 100
Open the printer driver ..................................................................................................... 100
Use printing shortcuts ...................................................................................................... 100
Set paper and quality options .......................................................................................... 100
Set document effects ....................................................................................................... 101
Set document finishing options ........................................................................................ 101
Set product output options ............................................................................................... 101
Set job storage options .................................................................................................... 102
Obtain support and product-status information ................................................................ 102
Set advanced printing options ......................................................................................... 102
Staple documents ............................................................................................................................. 104
Set the stapler at the control panel for printed jobs ......................................................... 104
Set the stapler at the control panel for all copy jobs ........................................................ 104
Set the stapler at the control panel for a single copy job ................................................. 104
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Configure the device to stop or continue when the staple cartridge is empty .................. 105
Load staples .................................................................................................................... 105
Cancel a print job ............................................................................................................................. 109
Stop the current print job from the control panel .............................................................. 109
Stop the current print job from the software program ...................................................... 109
Print on envelopes ............................................................................................................................ 110
Job storage features for print ........................................................................................................... 113
Gain access to the job storage features for print ............................................................. 113
Use the proof and hold feature ........................................................................................ 114
Create a proof and hold job ............................................................................. 114
Print the remaining copies of a proof and hold job .......................................... 114
Delete a proof and hold job ............................................................................. 114
Use the personal job feature ............................................................................................ 114
Create a personal job ...................................................................................... 115
Print a personal job ......................................................................................... 115
Delete a personal job ...................................................................................... 115
Use the QuickCopy feature .............................................................................................. 115
Create a QuickCopy job .................................................................................. 116
Print additional copies of a QuickCopy job ...................................................... 116
Delete a QuickCopy job .................................................................................. 116
Use the stored job feature ............................................................................................... 116
Create a stored print job .................................................................................. 117
Print a stored print job ..................................................................................... 117
Delete a stored print job .................................................................................. 117
8 Copy
Use the Copy screen ........................................................................................................................ 120
Set the default copy options ............................................................................................................. 121
Basic copy instructions ..................................................................................................................... 122
Copy from the scanner glass ........................................................................................... 122
Copy from the document feeder ...................................................................................... 122
Adjust the copy settings ................................................................................................................... 123
Copy two-sided documents .............................................................................................................. 124
Copying two-sided documents manually ......................................................................... 124
Copy two-sided documents automatically ....................................................................... 124
Copy mixed-size originals ................................................................................................................ 126
Change the copy-collation setting .................................................................................................... 127
Copy photos and books .................................................................................................................... 128
Combine copy jobs by using Job Build ............................................................................................. 129
Cancel a copy job ............................................................................................................................. 130
Job storage features for copy ........................................................................................................... 131
Create a stored copy job .................................................................................................. 131
Print a stored copy job ..................................................................................................... 131
Delete a stored copy job .................................................................................................. 131
9 Scan and send to e-mail
Configure the device to send e-mail ................................................................................................. 134
Supported protocols ......................................................................................................... 134
Configure e-mail server settings ...................................................................................... 134
Use the Send E-mail screen ............................................................................................................. 136
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Perform basic e-mail functions ......................................................................................................... 137
Load documents .............................................................................................................. 137
Send documents .............................................................................................................. 137
Send a document ............................................................................................ 137
Use the auto-complete function ...................................................................... 138
Use the address book ...................................................................................................................... 139
Create a recipient list ....................................................................................................... 139
Use the local address book ............................................................................................. 139
Add e-mail addresses to the local address book ............................................ 140
Delete e-mail addresses from the local address book .................................... 140
Change e-mail settings for the current job ....................................................................................... 141
Scan to a folder ................................................................................................................................ 142
Scan to a workflow destination ......................................................................................................... 143
10 Fax
Analog fax ........................................................................................................................................ 146
Connect the fax accessory to a phone line ...................................................................... 146
Configure and use the fax features .................................................................................. 146
Digital fax .......................................................................................................................................... 148
11 Manage and maintain
Information pages ............................................................................................................................. 150
Embedded Web server ..................................................................................................................... 152
Open the embedded Web server by using a network connection ................................... 152
Embedded Web server sections ...................................................................................... 153
HP Easy Printer Care ....................................................................................................................... 156
Supported operating systems .......................................................................................... 156
Open the HP Easy Printer Care software ........................................................................ 156
HP Easy Printer Care software sections .......................................................................... 156
Use HP Web Jetadmin software ...................................................................................................... 159
HP Printer Utility for Macintosh ........................................................................................................ 160
Open the HP Printer Utility ............................................................................................... 160
Print a cleaning page ....................................................................................................... 160
Print a configuration page ................................................................................................ 160
View supplies status ........................................................................................................ 161
Order supplies online and use other support features ..................................................... 161
Upload a file to the printer ................................................................................................ 161
Update the firmware ........................................................................................................ 162
Activate the two-sided printing (duplexing) mode ............................................................ 162
Lock or unlock printer storage devices ............................................................................ 162
Save or print stored jobs .................................................................................................. 162
Configure trays ................................................................................................................ 163
Change network settings ................................................................................................. 163
Open the embedded Web server ..................................................................................... 163
Set up e-mail alerts .......................................................................................................... 164
Security features .............................................................................................................................. 165
Secure the embedded Web server .................................................................................. 165
Foreign Interface Harness (FIH) ...................................................................................... 165
Requirements .................................................................................................. 165
Use the FIH ..................................................................................................... 165
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Enable the FIH portal ...................................................................... 166
Disable the FIH portal ..................................................................... 166
Secure Disk Erase ........................................................................................................... 166
Data affected ................................................................................................... 167
Gain access to Secure Disk Erase .................................................................. 167
Additional Information ..................................................................................... 167
Security Lock ................................................................................................................... 167
Authentication .................................................................................................................. 167
Lock the control-panel menus .......................................................................................... 167
Set the real-time clock ...................................................................................................................... 169
Clean the MFP ................................................................................................................................. 170
Print a cleaning page ....................................................................................................... 170
Clean the MFP hardware ................................................................................................. 170
Clean the ADF delivery system ...................................................................................... 172
Calibrate the scanner ....................................................................................................................... 177
Configure alerts ................................................................................................................................ 178
Manage supplies .............................................................................................................................. 179
HP print cartridges ........................................................................................................... 179
Non-HP print cartridges ................................................................................................... 179
Print cartridge authentication ........................................................................................... 179
HP fraud hotline ............................................................................................................... 179
Print cartridge storage ..................................................................................................... 179
Print cartridge life expectancy .......................................................................................... 180
Check the print cartridge life ............................................................................................ 180
On the MFP control panel ............................................................................... 180
In the embedded Web server .......................................................................... 180
Through HP Easy Printer Care ....................................................................... 180
Through HP Web Jetadmin ............................................................................. 180
Printer maintenance kit ..................................................................................................................... 181
Manage memory .............................................................................................................................. 182
Determine memory requirements .................................................................................... 182
Install memory ................................................................................................................. 182
Verify memory installation ................................................................................................ 185
Economy settings ............................................................................................................................. 186
Sleep and wake ............................................................................................................... 186
12 Problem solve
Solve problems ................................................................................................................................. 190
Troubleshooting checklist ................................................................................................ 190
Determining Solve MFP problems .................................................................................................... 191
Control-panel message types ........................................................................................................... 192
Control-panel messages .................................................................................................................. 193
Clear jams ........................................................................................................................................ 194
Clear jams from the duplexer ........................................................................................... 195
Clear jams from the input-tray areas ............................................................................... 196
Clear jams from the output areas .................................................................................... 199
Solve repeated jams ........................................................................................................ 212
Media-handling problems ................................................................................................................. 213
Printer feeds multiple sheets ........................................................................................... 213
Printer feeds incorrect page size ..................................................................................... 213
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Printer pulls from incorrect tray ........................................................................................ 213
Media does not feed automatically .................................................................................. 214
Media does not feed from tray 2, 3, or 4 .......................................................................... 214
Transparencies will not feed ............................................................................................ 215
Envelopes jam or will not feed in the MFP ....................................................................... 215
Output is curled or wrinkled ............................................................................................. 216
Printer will not duplex or duplexes incorrectly .................................................................. 216
Solve print-quality problems ............................................................................................................. 217
Print-quality problems associated with media .................................................................. 217
Print-quality problems associated with the environment .................................................. 217
Print-quality problems associated with jams .................................................................... 217
Light print (partial page) ................................................................................................... 218
Light print (entire page) .................................................................................................... 218
Specks ............................................................................................................................. 219
Dropouts ......................................................................................................................... 219
Lines ............................................................................................................................... 220
Gray background ............................................................................................................ 220
Toner smear ................................................................................................................... 221
Loose toner ..................................................................................................................... 221
Repeating defects ........................................................................................................... 222
Repeating image .............................................................................................................. 222
Misformed characters ...................................................................................................... 223
Page skew ....................................................................................................................... 223
Curl or wave .................................................................................................................... 224
Wrinkles or creases ........................................................................................................ 224
Vertical white lines .......................................................................................................... 225
Tire tracks ........................................................................................................................ 225
White spots on black ....................................................................................................... 225
Scattered lines ................................................................................................................. 226
Blurred print .................................................................................................................... 226
Random image repetition ................................................................................................. 227
Solve fax problems ........................................................................................................................... 228
Solve copy problems ........................................................................................................................ 229
Prevent copy problems .................................................................................................... 229
Image problems ............................................................................................................... 229
Media-handling problems ................................................................................................ 230
Performance problems .................................................................................................... 232
Solve e-mail problems ...................................................................................................................... 233
Validate the SMTP gateway address ............................................................................... 233
Validate the LDAP gateway address ............................................................................... 233
Solve network connectivity problems ............................................................................................... 234
Solve network printing problems ...................................................................................... 234
Verify communication over the network ........................................................................... 234
Solve common Macintosh problems ................................................................................................ 236
Appendix A Supplies and accessories
Order parts, accessories, and supplies ............................................................................................ 240
Order directly from HP ..................................................................................................... 240
Order through service or support providers ..................................................................... 240
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Order directly through the embedded Web server (for printers that are connected to a
network) ........................................................................................................................... 240
Order directly through the HP Easy Printer Care software .............................................. 240
Part numbers .................................................................................................................................... 241
Appendix B Service and support
Hewlett-Packard limited warranty statement .................................................................................... 243
Customer self repair warranty service .............................................................................................. 244
Print cartridge limited warranty statement ........................................................................................ 245
HP Customer Care ........................................................................................................................... 246
Online Services ................................................................................................................ 246
Telephone support ........................................................................................................... 246
Software utilities, drivers, and electronic information ....................................................... 246
HP direct ordering for accessories or supplies ................................................................ 246
HP service information ..................................................................................................... 246
HP service agreements ................................................................................................... 246
HP Easy Printer Care ...................................................................................................... 247
HP support and information for Macintosh computers ..................................................... 247
Appendix C Specifications
Physical specifications ..................................................................................................................... 250
Electrical specifications .................................................................................................................... 251
Acoustic emissions ........................................................................................................................... 252
Operating environment ..................................................................................................................... 252
Appendix D Regulatory information
FCC regulations ............................................................................................................................... 254
Environmental product stewardship program ................................................................................... 255
Protecting the environment .............................................................................................. 255
Ozone production ............................................................................................................ 255
Power consumption ......................................................................................................... 255
Toner consumption .......................................................................................................... 255
Paper use ........................................................................................................................ 255
Plastics ............................................................................................................................ 255
HP LaserJet print supplies ............................................................................................... 256
Return and recycling instructions ..................................................................................... 256
United States and Puerto Rico ........................................................................ 256
Multiple returns (two to eight cartridges) ........................................ 256
Single returns ................................................................................. 256
Shipping .......................................................................................... 256
Non-US returns ............................................................................................... 257
Paper ............................................................................................................................... 257
Material restrictions .......................................................................................................... 258
Disposal of waste equipment by users in private households in the European Union .... 258
Material Safety Data Sheet (MSDS) ................................................................................ 259
For more information ....................................................................................................... 259
Country/region specific statements .................................................................................................. 260
Declaration of Conformity ................................................................................................ 260
Laser safety ..................................................................................................................... 260
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Canadian DOC regulations .............................................................................................. 261
VCCI statement (Japan) .................................................................................................. 261
Power cord statement (Japan) ......................................................................................... 261
EMI statement (Korea) ..................................................................................................... 261
EMI statement (Taiwan) ................................................................................................... 261
Laser statement for Finland ............................................................................................. 261
Index ................................................................................................................................................................. 263
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Product Basics
●
Product introduction
●
Product features
●
Product walkaround
●
Output devices
1
Product introduction
Figure 1-1 HP LaserJet M9040 MFP and HP LaserJet M9050 MFP
The HP LaserJet M9040 MFP and HP LaserJet M9050 MFP come standard with the following items:
2
●
100-sheet multipurpose input tray (tray 1)
●
Two 500-sheet input trays
●
One 2,000-sheet input tray
●
Automatic document feeder (ADF)
●
HP Jetdirect embedded print server for connecting to a 10/100/1000Base-TX network (Gigabit
support)
●
384 megabytes (MB) of random access memory (RAM)
●
Duplexer
●
Hard drive
●
Output device
Chapter 1 Product Basics
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Product features
The HP LaserJet M9040 MFP and HP LaserJet M9050 MFP are designed to be shared by a workgroup.
The MFP is a standalone copier that does not require connection to a computer. With the exception of
network printing, you can select all functions at the MFP control panel.
Functions
●
Two-sided copying and printing
●
Image modification
●
Color digital sending
●
Black-and-white printing and copying
●
Wide-format printing
●
Document finishing
Speed and throughput
●
50 images per minute (ipm) when scanning and printing on letter-size or International Standards
Organization (ISO) A4-size paper (HP LaserJet M9050 MFP only)
●
40 ipm when scanning and printing on letter-size or ISO A4-size paper (HP LaserJet M9040 MFP
only)
●
25% to 400% scalability when using the scanner glass
●
25% to 200% scalability when using the automatic document feeder (ADF)
●
Transmit Once, Raster Image Processing (RIP) ONCE technology
●
Eight-seconds to first page
●
Duty cycle of up to 300,000 images per month
●
533 megahertz (MHz) microprocessor
Resolution
●
600 dots per inch (dpi) with Resolution Enhancement technology (REt)
●
FastRes 1200 provides 1200 dpi quality at full speed
●
Up to 220 levels of gray
●
384 megabytes (MB) of random-access memory (RAM), expandable to 512 MB by using industry
standard 100-pin double data rate dual inline memory modules (DDR DIMMs)
●
Memory Enhancement technology (MEt) that automatically compresses data to use RAM more
efficiently
Memory
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Product features
3
User interface
●
Graphical display on control panel
●
Embedded Web server to gain access to support and order supplies (for network-connected
products)
●
HP Toolbox software to provide MFP status and alerts and print internal information pages
Language and fonts
●
HP Printer Command Language (PCL) 6
●
HP PCL 5e for compatibility
●
Printer Management Language
●
80 scalable TrueType typefaces
●
HP postscript 3 emulation
Copying and sending
●
Modes for text, graphics, and mixed text and graphics formats
●
A job-interrupt feature (at copy boundaries)
●
Multiple pages per sheet
●
Operator attendance animations (for example, jam recovery)
●
The ability to copy books
●
E-mail compatibility
●
A sleep feature that saves energy
●
One-pass duplex scanning
Print cartridge
●
No-shake cartridge design
●
Authentic HP print cartridge detection
●
Automatic seal tab removal
Paper-handling
●
4
Input
◦
Tray 1 (multipurpose tray): A multipurpose tray for paper, transparencies, labels, and
envelopes. Holds up to 100 sheets of paper or 10 envelopes.
◦
Trays 2 and 3: Two 500-sheet trays. These trays automatically detect standard paper sizes
up to 11 x 17/A3 and allow printing on custom-size paper.
◦
Tray 4 (2000-sheet input tray): This tray automatically detects standard paper sizes up to
11 x 17/A3 and allows printing on custom-size paper.
Chapter 1 Product Basics
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◦
Automatic Document Feeder (ADF): Holds up to 100 sheets of Letter- or A4-size paper or 50
sheets of 11 x 17- or A3-size paper.
◦
Duplex printing: Provides two-sided printing (printing both sides of the paper).
Output
The MFP includes one of the following output choices.
◦
3000-sheet stacker: Stacks up to 3,000 sheets of paper.
Upper bin (face-up): Holds up to 100 sheets of paper.
Lower bin (face-down): Holds up to 3,000 sheets of paper. The output bins are part of the
output device.
◦
3000-sheet stapler/stacker: Provides multiposition stapling for up to 50 sheets of paper per
job, or a maximum job height of 5 mm (0.2 inch).
Upper bin (face-up): Holds up to 100 sheets of paper.
Lower bin (face-down): Holds up to 3,000 sheets of paper. The output bins are part of the
output device.
◦
Multifunction finisher: Provides 1,000 sheets of stacking capacity, stapling for as many as
50 sheets of paper per document, plus folding and saddle stitching of booklets that contain
up to 10 sheets of paper.
Upper bin (face-up and face-down): Holds up to 1,000 sheets of paper.
Lower booklet bin: Holds up to 50 booklets.
◦
8-bin mailbox: A stacker, collator, or job separator that also provides eight mailbox bins that
can be assigned to individual users or workgroups for easy identification and retrieval. The 8bin mailbox can stack up to 2,000 sheets of A4- or letter-size paper in all the bins.
Upper bin (face-up): Holds up to 125 sheets of paper
Bins 1 through 8 (face-down): Each holds up to 250 sheets of paper
Connectivity
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Hi-Speed USB 2.0 connection
●
A Foreign Interface Harness (FIH) connection (AUX) for attaching third-party copy-control
solutions.
●
HP JetDirect 635n IPv6/IPSec Print Server. Local area network (LAN)-connector (RJ-45) for the
embedded print server
●
Optional analog fax card
●
Optional HP Jetdirect EIO print server cards
◦
HP JetDirect 625n gigabit Ethernet internal print server
◦
IPV6/IPSec
Product features
5
Environmental features
●
Sleep setting saves energy (meets Energy Star® guidelines, Version 1.0 HP LaserJet M9050 MFP
only)
●
Firmware updates provide the ability to upgrade the MFP firmware. To download the latest
firmware, go to www.hp.com/go/ljm9040mfp_firmware or www.hp.com/go/ljm9050mfp_firmware
and follow the onscreen instructions. To easily send firmware updates to multiple products, use
the HP Web Jetadmin software (go to www.hp.com/go/webjetadmin).
●
Internal hard disk can be used to store selected print jobs. It can support RIP ONCE technology,
and can permanently store downloaded fonts and forms in the MFP. Unlike standard product
memory, many items on the hard disk remain in the MFP even when the MFP is turned off. Fonts
that are downloaded to the hard disk are available to all users of the MFP.
●
Optional EIO hard disk accessory provides additional capacity for storing fonts and forms. The MFP
does not use the EIO hard disk accessory for tasks such as RIP ONCE and stored jobs. The MFP
uses the internal hard disk for these tasks. Both disks can be write-protected through software for
additional security.
Security features
6
●
Foreign Interface Harness
●
Secure Disk Erase
●
Security lock
●
Job retention
●
Front-panel authentication
Chapter 1 Product Basics
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Product walkaround
Figure 1-2 Product walkaround
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Document-feeder cover
2
Document feeder (ADF)
3
Control panel with touchscreen graphical display
4
Tray 1
5
Right door
6
Vertical transfer door
7
Tray 4
8
Tray 3
9
Tray 2
10
Left door (behind output device)
11
Output device
12
Front door
13
Duplex printing accessory (inside the MFP)
14
ADF output bin
15
Left door
16
Printer power cable
17
Tray 4 power cable
18
EIO slot 1
19
Copy processor EIO card
Product walkaround
7
Output devices
This MFP comes with a 3000-sheet stacker, a 3000-sheet stapler/stacker, a multifunction finisher, or
an 8-bin mailbox.
3,000-sheet stacker
●
Stacks up to 3,000 sheets of A4- or letter-size paper
●
Stacks up to 1,500 sheets of A3- or ledger-size paper
●
Can offset jobs, or offset the first page of jobs
The lower bin (face-down bin) is the default bin for all output jobs.
3,000-sheet stapler/stacker
Paper handling features
●
Stacks up to 3,000 sheets A4- or letter-size paper
●
Stacks up to 1,500 sheets of A3- or ledger-size paper
●
Can offset jobs, or offset the first page of jobs
The upper bin (face-up bin) is the default bin for all output jobs.
Stapling information
The 3,000-sheet stapler/stacker can staple documents that contain between two pages and 50 pages
of 75 g/m2 (20 lb) paper, or equivalent 5 mm (0.2 inches). The pages must be 64 to 199 g/m2 (17 to 53
lb) of all sizes that the MFP supports.
●
Heavier media might have a stapling limit of fewer than 50 pages.
●
Stapling will not be performed on less than two sheets or more than 50 though the MFP will copy
or print the job.
Stapling is usually selected in your software program or printer driver. See Change printer-driver settings
for more information. Where and how you make selections depends on your program or driver.
If the stapler cannot be selected in the program or printer driver, it can be selected through the MFP
control panel. See Staple documents on page 104 for instructions.
Multifunction finisher
Paper handling features
8
●
Stacks up to 1,000 sheets of A4- and letter-size paper or up to 500 sheets of A3- and 11 x 17-size
paper
●
Stacks up to 40 booklets of 5 sheets of A3- and ledger-size paper
●
Can offset jobs
●
Staples up to 50 sheets of paper per document of A4- and letter-size paper
Chapter 1 Product Basics
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●
Staples up to 25 sheets of paper per document A3- and ledger-size paper
●
Folds single pages
●
Saddle-stitches and folds up to 40 booklets of 5 sheets stacked, or 20 booklets of 10 sheets
stacked.
Stapling information
The finisher can staple documents that contain between two pages and 50 pages of 75 g/m2 (20 lb)
A-4-or letter-size paper or 25 pages of A3- 11 x 17-size paper or equivalent to 5.5 mm (0.22 inches).
The pages must be 64 to 199 g/m2 (17 to 53 lb) of all sizes supported by the MFP.
Consider these additional points:
●
The upper bin (stacker bin) can hold up to 1,000 sheets stacked (not stapled). The multifunction
finisher can deliver jobs face up or face down to the upper bin.
●
Heavier media might have a stapling limit of fewer than 50 pages.
If the job that you want stapled contains only one sheet, or if it contains more than 50 sheets, the
multifunction finisher delivers the job without staples.
You can usually select the stapler in your software program or printer driver, although some options
might be available only in the printer driver. See Change printer-driver settings for Windows
on page 53 for more information. Where and how you make selections depends on your program or
driver.
If the stapler cannot be selected in the program or printer driver, it can be selected through the MFP
control panel. See Staple documents on page 104 for instructions.
Booklets
You can gain access to the booklet feature in some software programs, such as desktop publishing
programs. See the user guide that came with your program for information about making booklets.
If you are using a program that does not support booklet making, you can create booklets by using the
HP printer driver.
NOTE: HP recommends that you use your program to prepare and preview your document for printing,
and then use the HP printer driver to print and saddle stitch your booklet.
Use the following steps to create a booklet by using the printer driver:
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●
Prepare your booklet: Arrange the pages on a sheet (called booklet imposition) to create a booklet.
You can impose your booklet in your software program, or you can use the booklet-printing feature
in printer driver.
●
Add a cover: Add a cover to your booklet by selecting a different first page with a different paper
type. You can also add a cover of the same paper type as your booklet. Booklet covers must be
the same size as the rest of the sheets in the booklet. However, the cover can be a different weight
from the rest of the booklet.
●
Use saddle stitching: Paper must be fed into the MFP short edge first. The MFP prompts you for
rotated paper. The multifunction finisher staples the center of your booklet (called saddle stitching).
If your booklet contains only one sheet of paper, the multifunction finisher folds the sheet, but does
not staple it. If the booklet contains more than one sheet of paper, the multifunction finisher staples
the sheets, and then folds up to 10 sheets per booklet.
Output devices
9
The booklet-printing feature of the multifunction finisher supports the saddle stitch and fold feature for
the following paper sizes:
●
A3
●
A4-Rotated (A4-R)*
●
Letter-Rotated (Letter-R)*
●
Legal
●
Ledger
See the HP Multifunction Finisher User Guide at www.hp.com/support/ljm9040mfp or www.hp.com/
support/ljm9050mfp for more information about making booklets.
* A4-R and Letter-R are A4- and letter-size paper that is rotated 90˚ in the source tray.
8-bin mailbox
●
Handles high-capacity output that increases the MFP output capacity to 2,000 sheets of standard
media
●
Uses the upper bin to provide 125 sheets of face-up stacking capacity
●
Delivers printed jobs face-down to the eight face-down bins, and each bin provides 250 sheets of
stacking capacity
●
Offers stacking options in different operational modes: mailbox, stacker, job separator, and sorter/
collator
For more information about the 8-bin mailbox, see the use guide that came with the 8-bin mailbox.
10
Chapter 1 Product Basics
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2
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Control panel
●
Use the control panel
●
Use the Administration menu
11
Use the control panel
The control panel has a VGA touchscreen that provides access to all device functions. Use the buttons
and numeric keypad to control jobs and the device status. The LEDs indicate overall device status.
Control-panel layout
The control panel includes a touchscreen graphical display, job-control buttons, a numeric keypad, and
three light-emitting diode (LED) status lights.
Figure 2-1 Control panel
12
1
Attention light
The Attention light indicates that the device has a condition that requires
intervention. Examples include an empty paper tray or an error message
on the touchscreen.
2
Data light
The Data light indicates that the device is receiving data.
3
Ready light
The Ready light indicates that the device is ready to begin processing any
job.
4
Brightness-adjustment dial
Roll the dial to control the brightness of the touchscreen.
5
Touchscreen graphical display
Use the touchscreen to open and set up all device functions.
6
Numeric keypad
Allows you to type numeric values for number of copies required and other
numeric values.
7
Sleep button
If the device is inactive for a long period of time, it automatically enters a
sleep mode. To place the device into sleep mode or to reactivate the device,
press the Sleep button.
8
Reset button
Resets the job settings to factory or user-defined default values.
9
Stop button
Stops the active job. While stopped, the control panel shows the options for
the stopped job (for example, if you press the Stop button while the device
is processing a print job, the control panel message prompts you to cancel
or resume the print job).
10
Start button
Begins a copy job, starts digital sending, or continues a job that has been
interrupted.
Chapter 2 Control panel
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Home screen
The home screen provides access to the device features, and it indicates the current status of the device.
NOTE: Depending on how the system administrator has configured the device, the features that
appear on the home screen can vary.
Figure 2-2 Home screen
1
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Features
Depending on how the system administrator has configured the device, the features that appear
in this area can include any of the following items:
●
Copy
●
Fax (Optional)
●
E-mail
●
Secondary E-mail
●
Network Folder
●
Job Storage
●
Workflow
●
Supplies Status
●
Administration
2
Device status line
The status line provides information about the overall device status. Various buttons appear in
this area, depending on the current status. For a description of each button that can appear in
the status line, see Buttons on the touchscreen on page 14.
3
Copy count
The copy count box indicates the number of copies that the device is set to make.
4
Help button
Touch the Help button to open the embedded help system.
5
Scroll bar
Touch the up or down arrows on the scroll bar to see the complete list of available features.
6
Sign Out
Touch Sign Out to sign out of the device if you have signed in for access to restricted features.
After you sign out, the device restores all options to the default settings.
7
Network Address
Touch Network Address to find information about the network connection.
8
Date and time
The current date and time appear here. The system administrator can select the format that
the device uses to show the date and time, for example 12-hour format or 24-hour format.
Use the control panel
13
Buttons on the touchscreen
The status line on the touchscreen provides information about the status of the device. Various buttons
can appear in this area. The following table describes each button.
Home button. Touch the home button to go to the Home screen from any other screen.
Start button. Touch the Start button to begin the action for the feature that you are using.
NOTE: The name of this button changes for each feature. For example, in the Copy feature, the button
is named Start Copy.
Error button. The error button appears whenever the device has an error that requires attention before
it can continue. Touch the error button to see a message that describes the error. The message also has
instructions for solving the problem.
Warning button. The warning button appears when the device has a problem but can continue
functioning. Touch the warning button to see a message that describes the problem. The message also
has instructions for solving the problem.
Help button. Touch the help button to open the built-in online Help system. For more information, see
Control-panel help system on page 14.
Control-panel help system
The device has a built-in Help system that explains how to use each screen. To open the Help system,
touch the Help button ( ) in the upper-right corner of the screen.
For some screens, the Help opens to a global menu where you can search for specific topics. You can
browse through the menu structure by touching the buttons in the menu.
For screens that contain settings for individual jobs, the Help opens to a topic that explains the options
for that screen.
If the device alerts you of an error or warning, touch the error ( ) or warning ( ) button to open a
message that describes the problem. The message also contains instructions to help solve the problem.
14
Chapter 2 Control panel
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Use the Administration menu
Use the administration menu to set up default device behavior and other global settings, such as the
language and the format for date and time.
NOTE: Menus can be locked by the administrator. Contact the administrator if a menu or menu item
is not available.
Navigate the Administration menu
From the Home screen, touch Administration to open the menu structure. You might need to scroll to
the bottom of the Home screen to see this feature.
The Administration menu has several sub-menus, which are listed on the left side of the screen. Touch
the name of a menu to expand the structure. A plus sign (+) next to a menu name means that it contains
sub-menus. Continue opening the structure until you reach the option that you want to configure. To
return to the previous level, touch Back.
To exit the Administration menu, touch the Home button ( ) in the upper-left corner of the screen.
The device has built-in Help that explains each of the features that are available through the menus.
Help is available for many menus on the right-hand side of the touchscreen. Or, to open the global Help
system, touch the Help button ( ) in the upper-right corner of the screen.
The tables in the sections that follow indicate the overall structure of each menu.
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Use the Administration menu
15
Information menu
Administration > Information
Use this menu to print information pages and reports that are stored internally on the device.
Table 2-1 Information menu
Menu item
Sub-menu item
Configuration Page
Fax Reports (only
available if the
HP LaserJet Analog
Fax Accessory 300 is
installed)
Values
Description
Administration Menu
Map
Print
Shows the basic structure of the
Administration menu and current
administration settings.
Configuration Page
Print
A set of configuration pages that show the
current device settings.
Supplies Status
Page
Print
Shows the status of supplies such as
cartridges, maintenance kit, and staples.
Usage Page
Print
Shows information about the number of
pages that have been printed on each paper
type and size.
File Directory
Print
A directory page that contains information for
any mass-storage devices, such as flash
drives, memory cards, or hard disks, that are
installed in this device.
Fax Activity Log
Print
Contains a list of the faxes that have been
sent from or received by this device.
Fax Call Report
Print
A detailed report of the last fax operation,
either sent or received.
Thumbnail on Report
Yes
Choose whether or not to include a thumbnail
of the first page of the fax on the report.
Fax Call Report
Sub-menu item
No (default)
When to Print Report
Never auto print
Print after any fax job
Print after fax send jobs
Print after any fax error (default)
Print after send errors only
Print after receive errors only
Sample Pages/Fonts
16
Billing Codes Report
Print
A list of billing codes that have been used for
outgoing faxes. This report shows how many
sent faxes were billed to each code.
Blocked Fax List
Print
A list of phone numbers that are blocked from
sending faxes to this device.
Speed Dial List
Print
Shows the speed dials that have been set up
for this device.
PCL Font List
Print
A list of printer control language (PCL) fonts
that are currently available on the device.
PS Font List
Print
A list of postscript fonts that are currently
available on the device.
Chapter 2 Control panel
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Default Job Options menu
Administration > Default Job Options
Use this menu to define the default job options for each function. If the user does not specify the job
options when creating the job, the default options are used.
The Default Job Options menu contains the following sub-menus:
●
Default Options for Originals
●
Default Copy Options
●
Default Fax Options
●
Default E-mail Options
●
Default Send To Folder Options
●
Default Print Options
Default Options for Originals
Administration > Default Job Options > Default Options for Originals
NOTE: Values shown with “(default)” are the factory-default values. Some menu items have no default.
Table 2-2 Default Options for Originals menu
Menu item
Values
Description
Paper Size
Select a paper size from the list.
Select the paper size that is most often used for copy or scan
originals.
Number of Sides
1 (default)
Select whether copy or scan originals are most often single-sided or
double-sided.
2
Orientation
Portrait (default)
Landscape
Optimize Text/Picture
Manually Adjust (default)
Text
Printed Picture
Image Adjustment
Heavy Originals
Use this setting to optimize the output for a particular type of original.
You can optimize the output for text, pictures, or a mixture.
If you select Manually Adjust, you can specify the mix of text and
pictures that will most often be used.
Darkness
Use this setting to optimize the output for darker or lighter originals
that you scan or copy.
Background Cleanup
Increase the Background Cleanup setting to remove faint images
from the background or to remove a light background color.
Sharpness
Adjust the Sharpness setting to clarify or soften the image.
Normal
This setting is important for jobs that use the ADF. Changing this
setting adjusts the tension on heavy paper as it moves through the
scanning area. It can affect output quality for papers that weigh more
than 100 g/m2.
Heavy Paper
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Select the orientation that is most often used for copy or scan
originals. Select Portrait if the short edge is at the top or select
Landscape if the long edge is at the top.
Use the Administration menu
17
Default Copy Options
Administration > Default Job Options > Default Copy Options
NOTE: Values shown with “(default)” are the factory-default values. Some menu items have no default.
Table 2-3 Default Copy Options menu
Menu item
Sub-menu item
Values
Description
Number of Copies
Type the number of
copies. The factory
default setting is 1.
Set the default number of copies for a copy job.
Number of Sides
1 (default)
Set the default number of sides for copies.
2
Staple/Collate
Staple
None (default)
Staple options
Collate
Off
Set up options for stapling and collating sets of copies.
When you make multiple copies of a document,
collating places the pages in the correct order, one set
at a time, rather than placing all copies of each page
next to each other.
On (default)
Output Bin
Bin numbers/name
Select the default output bin, if applicable, for copies.
Edge-To-Edge
Normal (recommended)
(default)
If the original document is printed close to the edges,
use the Edge-To-Edge feature to avoid shadows that
can appear along the edges. Combine this feature with
the Reduce/Enlarge feature to ensure that the entire
page is printed on the copies.
Edge-To-Edge Output
Auto Include Margins
Off (default)
On
18
Chapter 2 Control panel
Select this feature to ensure that the entire image
appears on the copy, including any content that is close
to the edges. If necessary, the device shrinks the image
slightly, depending on the size of the printable area on
the paper.
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Default Fax Options
Administration > Default Job Options > Default Fax Options
NOTE: This menu is only available if the HP LaserJet Analog Fax Accessory 300 is installed.
Table 2-4 Fax Send menu
Menu item
Sub-menu item
Resolution
Values
Description
Standard (100x200dpi)
(default)
Set the resolution for sent documents. Higher
resolution images have more dots per inch (dpi), so
they show more detail. Lower resolution images have
fewer dots per inch and show less detail, but the file
size is smaller.
Fine (200x200dpi)
Superfine (300x300dpi)
Fax Header
Prepend (default)
Select the position of the fax header on the page.
Overlay
Select Prepend to print the fax header above the fax
content and move the fax content down on the page.
Select Overlay to print the fax header over the top of
the fax contents without moving the contents down.
Using Overlay could prevent a single-page fax from
flowing onto another page.
Table 2-5 Fax Receive menu
Menu item
Values
Description
Fax Forwarding
Fax Forwarding
To forward received faxes to another fax device, select Fax
Forwarding and Custom. Then type the number of the other fax
device into the Forward to Number field. When you select this menu
item for the first time, you are prompted to set up a PIN. Type that
PIN every time you use this menu. This is the same PIN that is used
to access the Fax Printing menu. This PIN is exactly four digits.
Change PIN
Stamp Received Faxes
Enabled
Add the date, time, senders phone number, and page number to each
page of the faxes that this device receives.
Disabled (default)
Fit to Page
Disabled
Shrink faxes that are larger than Letter-size or A4-size so that they
can fit onto a Letter-size or A4-size page. If it this feature set to
Disabled, faxes larger than Letter or A4 will flow across multiple
pages.
Fax Paper Tray
Select Automatic or a specific
tray.
Select the tray that holds the size and type of paper that you want to
use for incoming faxes.
Output Bin
<Binname>
Select the default output bin, if applicable, to use for faxes.
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Enabled (default)
Use the Administration menu
19
Default E-mail Options
Administration > Default Job Options > Default E-mail Options
Use this menu to set default options for e-mails that are sent from the device.
NOTE: Values shown with “(default)” are the factory-default values. Some menu items have no default.
Menu item
Values
Description
Document File Type
PDF (default)
Choose the file format for the e-mail.
JPEG
TIFF
M-TIFF
Output Quality
High (large file)
Choosing higher quality for output increases the size of the
output file.
Medium (default)
Low (small file)
Resolution
300 DPI
Use this feature to select the resolution. Use a lower setting to
create smaller files.
200 DPI
150 DPI (default)
75 DPI
Color/Black
Color scan (default)
Specify whether the e-mail will be in black or in color.
Black/white scan
TIFF Version
TIFF 6.0 (default)
Use this feature to specify the TIFF version to use when saving
scanned files.
TIFF (Post 6.0)
20
Chapter 2 Control panel
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Default Send to Folder Options
Administration > Default Job Options > Default Send to Folder Options
Use this menu to set default options for scan jobs sent to the computer.
NOTE: Values shown with “(default)” are the factory-default values. Some menu items have no default.
Menu item
Values
Description
Color/Black
Color scan
Specify whether the file will be in black or in color.
Black/white scan (default)
Document File Type
PDF (default)
Choose the file format for the file.
M-TIFF
TIFF
JPEG
TIFF Version
TIFF 6.0 (default)
Use this feature to specify the TIFF version to use when saving
scanned files.
TIFF (post 6.0)
Output Quality
High (large file)
Choosing higher quality for output increases the size of the
output file.
Medium (default)
Low (small file)
Resolution
75 DPI
Use this feature to select the resolution. Use a lower setting to
create smaller files.
150 DPI (default)
200 DPI
300 DPI
400 DPI
600 DPI
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Use the Administration menu
21
Default Print Options
Administration > Default Job Options > Default Print Options
Use this menu to set default options for jobs that are sent from a computer.
NOTE: Values shown with “(default)” are the factory-default values. Some menu items have no default.
Table 2-6 Default Print Options menu
Menu item
Values
Description
Copies Per Job
Type a value.
Use this feature to set the default
number of copies for print jobs.
Default Paper Size
(List of supported sizes.)
Choose a paper size.
Millimeters
Configure the default paper size that is
used when the user selects Custom as
the paper size for a print job.
Default Custom Paper
Size
Sub-menu item
Unit of measure
Inches
X Dimension
Configure the width measurement for
the Default Custom Paper Size.
Y Dimension
Configure the height measurement for
the Default Custom Paper Size.
Output Bin
<Binname>
Select the default output bin for print
jobs.
Print Sides
1-sided (default)
Use this feature to select whether print
jobs should be single-sided or doublesided by default.
2-sided
2-Sided Format
Long edge
Short edge
22
Chapter 2 Control panel
Use this feature to configure the default
style for 2-sided print jobs. If Long edge
is selected, the back side of the page is
printed the right way up. This option is for
print jobs that are bound along the left
edge. If Short edge is selected, the back
side of the page is printed upside-down.
This option is for print jobs that are
bound along the top edge.
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Time/Scheduling menu
Administration > Time/Scheduling
Use this menu to set options for setting the time and for setting the device to enter and exit sleep mode.
NOTE: Values shown with "(default)" are the factory-default values. Some menu items have no default.
Table 2-7 Time/Scheduling menu
Menu item
Sub-menu item
Date/Time
Date Format
Sub-menu item
Values
Description
YYYY/MMM/DD
(default)
Use this feature to set the current date and
time, and to set the date format and time
format that are used to time-stamp outgoing
faxes.
MMM/DD/YYYY
DD/MMM/YYYY
Date
Month
Day
Year
Time Format
12 hour (AM/PM)
(default)
24 hour
Time
Hour
Minute
AM
PM
Time Zone
Use this feature to set the time zone for your
location and to select whether the device
should automatically adjust for daylightsaving time.
Sleep Delay
1 Minute
20 minutes
Use this feature to select the time interval that
the device should remain inactive before
entering Sleep Mode.
30 minutes
45 minutes (default)
1 hour (60 minutes)
90 minutes
2 hours
4 hours
Wake Time
Monday
Off (default)
Tuesday
Custom
Wednesday
Thursday
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Select Custom to set a wake time for each
day of the week. The device exits sleep mode
according to this schedule. Using a sleep
schedule helps conserve energy and
prepares the device for use so that users do
not have to wait for it to warm up.
Use the Administration menu
23
Table 2-7 Time/Scheduling menu (continued)
Menu item
Sub-menu item
Sub-menu item
Values
Description
Monday
Off (default)
Tuesday
Custom
Select Custom to set a sleep time for each
day of the week. The device is put in sleep
mode according to this schedule. Using a
sleep schedule helps conserve energy.
Friday
Saturday
Sunday
Sleep Time
Wednesday
Thursday
Friday
Saturday
Sunday
Fax Printing (only
available if the
HP LaserJet Analog
Fax Accessory 300 is
installed)
Fax Printing Mode
Store all received
faxes
Print all received
faxes (default)
Use Fax Printing
Schedule
Change PIN
24
Chapter 2 Control panel
If you have concerns about the security of
private faxes, use this feature to store faxes
rather than having them automatically print by
creating a printing schedule.
For the fax printing schedule, the control
panel prompts you to select days and times
to print faxes.
Select Change PIN to change the PIN
number that users must provide to access the
Fax Printing menu and the Fax Forwarding
menu. This PIN is exactly four digits.
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Management menu
Administration > Management
Use this menu to set up global device-management options.
NOTE: Values shown with "(default)" are the factory-default values. Some menu items have no default.
Table 2-8 Management menu
Menu item
Sub-menu item
Network Address Button
Values
Description
Display (default)
Select this option to display the Network Address
button on the control-panel home screen.
Hide
Stored Job Management
Quick Copy Job Storage
Limit
Select the maximum
number of jobs to store
Quick Copy Job Held
Timeout
Off (default)
Use this menu to view and manage any jobs that are
stored on the device.
1 Hour
4 hours
1 Day
1 Week
Sleep mode
Disable
Use this feature to customize the sleep mode settings
for this device.
Use Sleep Delay (default)
Select Use Sleep Delay to set the device to enter sleep
mode after the delay that is specified in the Time/
Scheduling menu.
Manage Supplies
Replace black cartridge
Stop at low
Stop at out
Use this menu to carry out administrative supply
management tasks such as changing the threshold
when supplies should be ordered.
Override at out (default)
Supply Low/Order
Threshold
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Select a value in the
range.
Use the Administration menu
25
Initial Setup menu
Administration > Initial Setup
The Initial Setup menu contains the sub-menus shown:
●
Networking and I/O menu
●
Fax Setup menu
●
E-mail Setup menu
NOTE: Values shown with "(default)" are the factory-default values. Some menu items have no default.
Networking and I/O
Administration > Initial Setup > Networking and I/O
Table 2-9 Networking and I/O
Menu item
Sub-menu item
I/O Timeout
Embedded Jetdirect
Values
Description
Select a value in the
range. The factory default
setting is 15 seconds.
I/O timeout refers to the elapsed time before a print job
fails. If the stream of data that the device receives for
a print job gets interrupted, this setting indicates how
long the device will wait before it reports that the job
has failed.
See Table 2-10 Jetdirect menus on page 26 for the list of options.
EIO <X> Jetdirect
Table 2-10 Jetdirect menus
Menu item
Sub-menu item
TCP/IP
Enable
Sub-menu item
Values and Description
Off: Disable the TCP/IP protocol.
On (default): Enable the TCP/IP protocol.
Host Name
IPV4 Settings
An alphanumeric string, up to 32 characters, used to
identify the device. This name is listed on the
HP Jetdirect configuration page. The default host name
is NPIxxxxxx, where xxxxxx is the last six digits of the
LAN hardware (MAC) address.
Config Method
Specifies the method by which TCP/IPv4 parameters
for the HP Jetdirect print server will be configured.
Bootp: Use BootP (Bootstrap Protocol) for automatic
configuration from a BootP server.
DHCP (Default): Use DHCP (Dynamic Host
Configuration Protocol) for automatic configuration
from a DHCPv4 server. If selected and a DHCP lease
exists, DHCP Release and DHCP Renew menus are
available to set DHCP lease options.
Auto IP: Use automatic link-local IPv4 addressing. An
address in the form 169.254.x.x is assigned
automatically.
26
Chapter 2 Control panel
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Table 2-10 Jetdirect menus (continued)
Menu item
Sub-menu item
Sub-menu item
Values and Description
Manual: Use the Manual Settings menu to configure
TCP/IPv4 parameters.
DHCP Release
This menu appears if Config Method was set to
DHCP and a DHCP lease for the print server exists.
No (default): The current DHCP lease is saved.
Yes: Release the current IP address. Note that the
printer will lose network connectivity until it reboots at
which point it may have a new address.
DHCP Renew
This menu appears if Config Method was set to
DHCP and a DHCP lease for the print server exists.
No (default): The print server does not request to renew
the DHCP lease.
Yes: The print server renews the lease on it's IP
address.
Manual Settings
(Available only if Config Method is set to Manual)
Configure parameters directly from the printer control
panel:
IP Address: The unique IP address of the printer
(n.n.n.n), where n is a value from 0 to 255.
Subnet Mask: The subnet mask for the printer
(m.m.m.m), where m is a value from 0 to 255.
Syslog Server: The IP address of the syslog server
used to receive and log syslog messages.
Default Gateway: The IP address of the gateway or
router used for communications with other networks.
Idle Timeout: The time period, in seconds, after which
an idle TCP print data connection is closed (default is
270 seconds, 0 disables the timeout).
Default IP
Specify the IP address to default to when the print
server is unable to obtain an IP address from the
network during a forced TCP/IP reconfiguration (for
example, when manually configured to use BootP or
DHCP).
Auto IP: A link-local IP address 169.254.x.x is set.
Legacy: The address 192.0.0.192 is set, consistent
with older HP Jetdirect devices.
IPV6 Settings
Primary DNS
Specify the IP address (n.n.n.n) of a Primary DNS
Server.
Secondary DNS
Specify the IP address (n.n.n.n) of a Secondary
Domain Name System (DNS) Server.
Enable
Use this item to enable or disable IPv6 operation on the
print server.
Off (default): IPv6 is disabled.
On: IPv6 is enabled.
ENWW
Use the Administration menu
27
Table 2-10 Jetdirect menus (continued)
Menu item
Sub-menu item
Sub-menu item
Values and Description
Address
Use this item to manually configure an IPv6 address.
Manual Settings: Use the Manual Settings menu to
enable and manually configure a TCP/ IPv6 address.
DHCPV6 Policy
Router Specified (Default): The stateful autoconfiguration method to be used by the print server is
determined by a router. The router specifies whether
the print server obtains its address, its configuration
information, or both from a DHCPv6 server.
Router Unavailable: If a router is not available, the print
server should attempt to obtain its stateful
configuration from a DHCPv6 server.
Always: Whether or not a router is available, the print
server always attempts to obtain its stateful
configuration from a DHCPv6 server.
Primary DNS
Use this item to specify an IPv6 address for a primary
DNS server that the print server should use.
Manual Settings
Use this item to manually set IPv6 addresses on the
print server.
Enable: Select this item and choose On to enable
manual configuration, or Off to disable manual
configuration.
Address: Use this item to type a 32 hexadecimal digit
IPv6 node address that uses the colon hexadecimal
syntax.
Proxy Server
Specifies the proxy server to be used by embedded
applications in the device. A proxy server is typically
used by network clients for Internet access. It caches
Web pages, and provides a degree of Internet security,
for those clients.
To specify a proxy server, enter its IPv4 address or
fully-qualified domain name. The name can be up to
255 octets.
For some networks, you may need to contact your
Independent Service Provider (ISP) for the proxy
server address.
IPX/SPX
Proxy Port
Type the port number used by the proxy server for
client support. The port number identifies the port
reserved for proxy activity on your network, and can be
a value from 0 to 65535.
Enable
Off: Disable the IPX/SPX protocol.
On (default): Enable the IPX/SPX protocol.
Frame Type
Selects the frame-type setting for your network.
Auto (Default): Automatically sets and limits the frame
type to the first one detected.
EN_8023, EN_II, EN_8022, and EN_SNAP: Frametype selections for Ethernet networks.
28
Chapter 2 Control panel
ENWW
Table 2-10 Jetdirect menus (continued)
Menu item
Sub-menu item
A Talk
Enable
Sub-menu item
Values and Description
Off : Disable the AppleTalk protocol.
On (default): Enable the AppleTalk protocol.
DLC/LLC
Enable
Off : Disable the DLC/LLC protocol.
On (default): Enable the DLC/LLC protocol.
Security
Print Sec Page
Yes: Prints a page that contains the current security
settings on the HP Jetdirect print server.
No (default): A security settings page is not printed.
Secure Web
For configuration management, specify whether the
embedded Web server will accept communications
using HTTPS (Secure HTTP) only, or both HTTP and
HTTPS.
HTTPS Required (Default): For secure, encrypted
communications, only HTTPS access is accepted. The
print server will appear as a secure site.
HTTP/HTTPS optional: Access using either HTTP or
HTTPS is permitted.
IPsec or Firewall
Specify the IPsec or Firewall status on the print server.
Keep: IPsec/Firewall status remains the same as
currently configured.
Disable (Default): IPsec/Firewall operation on the print
server is disabled.
Reset Security
Specify whether the current security settings on the
print server will be saved or reset to factory defaults.
No (default): The current security settings are
maintained.
Yes: Security settings are reset to factory defaults.
Diagnostics
Embedded Test
This menu provides tests to help diagnose network
hardware or TCP/IP network connection problems.
Embedded tests help to identify whether a network fault
is internal or external to the device. Use an embedded
test to check hardware and communication paths on
the print server. After you select and enable a test and
set the execution time, you must select Execute to
initiate the test.
Depending on the execution time, a selected test runs
continuously until either the device is turned off, or an
error occurs and a diagnostic page is printed.
LAN HW Test
CAUTION: Running this embedded test will erase
your TCP/IP configuration.
This test performs an internal loopback test. An internal
loopback test will send and receive packets only on the
internal network hardware. There are no external
transmissions on your network.
ENWW
Use the Administration menu
29
Table 2-10 Jetdirect menus (continued)
Menu item
Sub-menu item
Sub-menu item
Values and Description
Select Yes to choose this test, or No to not choose it.
HTTP Test
This test checks operation of HTTP by retrieving
predefined pages from the device, and tests the
embedded Web server.
Select Yes to choose this test, or No to not choose it.
SNMP Test
This test checks operation of SNMP communications
by accessing predefined SNMP objects on the device.
Select Yes to choose this test, or No to not choose it.
Select All Tests
Use this item to select all available embedded tests.
Select Yes to choose all tests. Select No to select
individual tests.
Data Path Test
This test helps to identify data path and corruption
problems on an HP postscript level 3 emulation device.
It sends a predefined PS file to the device, However,
the test is paperless; the file will not print.
Select Yes to choose this test, or No to not choose it.
Execution Time [H]
Use this item to specify the length of time (in hours) that
an embedded test will be run. You can select a value
from 1 to 60 hours. If you select zero (0), the test runs
indefinitely until an error occurs or device is turned off.
Data gathered from the HTTP, SNMP, and Data Path
tests is printed after the tests have completed.
Execute
No*: Do not initiate the selected tests.
Yes: Initiate the selected tests.
30
Chapter 2 Control panel
ENWW
Table 2-10 Jetdirect menus (continued)
Menu item
Sub-menu item
Sub-menu item
Ping Test
Values and Description
This test is used to check network communications.
This test sends link-level packets to a remote network
host, then waits for an appropriate response. To run a
ping test, set the following items:
Dest Type
Specify whether the target device is an IPv4 or IPv6
node.
Dest IP
IPV4: Type the IPv4 address.
IPV6: Type the IPv6 address.
ENWW
Packet Size
Specify the size of each packet, in bytes, to be sent to
the remote host. The minimum is 64 (default) and the
maximum is 2048.
Timeout
Specify the length of time, in seconds, to wait for a
response from the remote host. The default is 1 and
the maximum is 100.
Count
Specify the number of ping test packets to send for this
test. Select a value from 1 to 100. To configure the test
to run continuously, select 0.
Print Results
If the ping test was not set for continuous operation,
you can choose to print the test results. Select Yes to
print results. If you select No (default), results are not
printed.
Execute
Specify whether to initiate the ping test. Select Yes to
initiate the test, or No to not run the test.
Use the Administration menu
31
Table 2-10 Jetdirect menus (continued)
Menu item
Sub-menu item
Sub-menu item
Ping Results
Link Speed
Values and Description
Use this item to view the ping test status and results
using the control panel display. You can select the
following items:
Packets Sent
Shows the number of packets (0 - 65535) sent to the
remote host since the most recent test was initiated or
completed.
Packets Received
Shows the number of packets (0 - 65535) received from
the remote host since the most recent test was initiated
or completed.
Percent Lost
Shows the percent of ping test packets that were sent
with no response from the remote host since the most
recent test was initiated or completed.
RTT Min
Shows the minimum detected roundtrip- time (RTT),
from 0 to 4096 milliseconds, for packet transmission
and response.
RTT Max
Shows the maximum detected roundtrip- time (RTT),
from 0 to 4096 milliseconds, for packet transmission
and response.
RTT Average
Shows the average round-trip-time (RTT), from 0 to
4096 milliseconds, for packet transmission and
response.
Ping In Progress
Shows whether a ping test is in progress. Yes indicates
a test in progress, and No indicates that a test
completed or was not run.
Refresh
When viewing the ping test results, this item updates
the ping test data with current results. Select Yes to
update the data, or No to maintain the existing data.
However, a refresh automatically occurs when the
menu times out or you manually return to the main
menu.
The link speed and communication mode of the print
server must match the network. The available settings
depend on the device and installed print server. Select
one of the following link configuration settings:
CAUTION: If you change the link setting, network
communications with the print server and network
device might be lost.
Auto (default): The print server uses auto-negotiation
to configure itself with the highest link speed and
communication mode allowed. If auto-negotiation fails,
either 100TX HALF or 10TX HALF is set depending on
the detected link speed of the hub/switch port. (A
1000T half-duplex selection is not supported.)
10T Half: 10 Mbps, half-duplex operation.
10T Full: 10 Mbps, Full-duplex operation.
100TX Half: 100 Mbps, half-duplex operation.
100TX Full: 100 Mbps, full-duplex operation.
100TX Auto: Limits auto-negotiation to a maximum link
speed of 100 Mbps.
32
Chapter 2 Control panel
ENWW
Table 2-10 Jetdirect menus (continued)
Menu item
Sub-menu item
Sub-menu item
Values and Description
1000TX Full: 1000 Mbps, full-duplex operation.
Print Protocols
ENWW
Use this item to print a page that lists the configuration
of the following protocols: IPX/SPX, Novell NetWare,
AppleTalk, DLC/LLC.
Use the Administration menu
33
Fax Setup
Administration > Initial Setup > Fax Setup
NOTE: This menu is only available if the HP LaserJet Analog Fax Accessory 300 is installed.
Table 2-11 Fax Setup menu
Menu item
Sub-menu item
Required Settings
Country/Region
Sub-menu item
Values
Description
(Countries/regions
listed)
Configure the settings that are legally
required for outgoing faxes.
Disabled
Use this feature to enable or disable PC Fax
Send. PC Fax Send enables users to send
faxes through the device from their
computers if they have the Send Fax driver
installed.
Date/Time
Fax Header
Information
Phone Number
Company Name
PC Fax Send
Enabled (default)
34
Chapter 2 Control panel
ENWW
Table 2-11 Fax Setup menu (continued)
Menu item
Sub-menu item
Fax Send Settings
Fax Dial Volume
Sub-menu item
Values
Description
Off
Use this feature to set the volume of the tones
that you hear while the device dials the fax
number.
Low (default)
High
Error Correction
Mode
Enabled (default)
Disabled
JBIG Compression
Enabled (default)
Disabled
When Error Correction Mode is enabled and
an error occurs during fax transmission, the
device sends or receives the error portion
again.
JBIG compression reduces fax-transmission
time, which can result in lower phone
charges. However, using JBIG compression
sometimes causes compatibility problems
with older fax machines. If this occurs, turn off
JBIG compression.
Maximum Baud Rate
Select a value from
the list. The default is
33.6K.
Use this feature to set the maximum baud
rate for receiving faxes. This can be used as
a diagnostic tool for troubleshooting fax
problems.
TCF T.30 Delay
Timer
Default (default)
This setting should be left at the default value
and only changed when directed by an HP
technical support agent. Adjustment
procedures associated with this setting are
beyond the scope of this guide.
Custom
TCF Extend
Default (default)
Custom
Dialing Mode
Tone (default)
This setting should be left at the default value
and only changed when directed by an HP
technical support agent. Adjustment
procedures associated with this setting are
beyond the scope of this guide.
Select whether the device should use tone or
pulse dialing.
Pulse
Redial On Busy
The range is between Type the number of times the device should
0 and 9. The factory attempt to redial if the line is busy.
default is 3 times.
Redial On No Answer
Never (default)
Once
Twice
ENWW
Use this feature to specify the number of
times the device should attempt to dial if the
recipient fax number does not answer.
NOTE: Twice is available in locations other
than the United States and Canada.
Use the Administration menu
35
Table 2-11 Fax Setup menu (continued)
Menu item
Sub-menu item
Sub-menu item
Values
Description
Redial Interval
The range is between
1 and 5 minutes. The
factory default is 5
minutes.
Use this feature to specify the number of
minutes between dialing attempts if the
recipient number is busy or not answering.
Detect Dial Tone
Enabled
Use this feature to specify whether the device
should check for a dial tone before sending a
fax.
Disabled (default)
Dialing Prefix
Off (default)
Custom
Billing Codes
Off (default)
Custom
Use this feature to specify a prefix number
that must be dialed when sending faxes from
the device.
When billing codes are enabled, a prompt
appears that asks the user to enter the billing
code for an outgoing fax.
The range is between 1 and 16 digits. The
default is 1 digit.
Fax Receive Settings
Rings To Answer
The range varies by
location. The factory
default is 2 rings.
Use this feature to specify the number of rings
that must occur before the fax modem
answers.
Ring Interval
Default (default)
This setting is used to adjust for some PBX
ring signals. Change this setting only when
directed by an HP technical support agent.
Custom
Ring Frequency
Default (default)
Ringer Volume
Custom
This setting should be left at the default value
and only changed when directed by an HP
technical support agent. Adjustment
procedures associated with this setting are
beyond the scope of this guide.
Off
Set the volume for the fax ring-tone.
Low (default)
High
Blocked Fax
Numbers
Add Blocked
Numbers
Type the fax number
to add.
Remove Blocked
Numbers
Select a fax number
to remove.
Clear All Blocked
Numbers
No (default)
Use this feature to add or delete numbers
from the blocked fax list. The blocked fax list
can contain up to 30 numbers. When the
device receives a call from one of the blocked
fax numbers, it deletes the incoming fax. It
also logs the blocked fax in the activity log
along with job-accounting information.
Yes
36
Chapter 2 Control panel
ENWW
E-mail Setup
Administration > Initial Setup > E-mail Setup
Use this menu to enable the e-mail feature and to configure basic e-mail settings.
NOTE: To configure advanced e-mail settings, use the embedded Web server. For more information,
see Embedded Web server on page 152.
Table 2-12 E-mail Setup menu
Menu item
Values
Description
Address Validation
On (default)
This option enables the device to check e-mail syntax when you type
an e-mail address. Valid e-mail addresses require the "@" sign and
a ".".
Off
Find Send Gateways
SMTP Gateway
Search the network for SMTP gateways that the device can use to
send e-mail.
Enter a value.
Test Send Gateway
Specify the IP address of the SMTP gateway that is used to send email from the device.
Test the configured SMTP gateway to see if it is functional.
Send Setup menu
Administration > Initial Setup > Send Setup
Table 2-13 Send Setup menu
Menu item
Values
Description
Replicate MFP
Enter a value (IP Address).
Copy the local Send settings from one device to another.
Allow Transfer to New DSS
Off
Use this feature to allow the transfer of the device from one HP Digital
Sending Software (DSS) server to another.
On (default)
HP DSS is a software package that handles digital sending tasks such
as faxing, e-mail, and sending a scanned document to a network
folder.
Allow Use of Digital Send Service
Off
This feature allows you to configure the device for use with an
HP Digital Sending Software (DSS) server.
On (default)
Fax Number Confirmation
Disable (default)
Enable
Fax Number Speed Dial
Matching
Disable (default)
Enable
ENWW
Enable fax number confirmation for fax numbers that are entered at
the device control panel. When fax number confirmation is enabled,
the fax number must be entered twice to ensure that it was entered
correctly.
If this feature is enabled, the MFP tries to match any fax number
entered with existing entries in the speed dial list. If a match is found,
you can confirm the match and have the MFP complete the faxing
action automatically.
Use the Administration menu
37
Device Behavior menu
Administration > Device Behavior
NOTE: Values shown with "(default)" are the factory-default values. Some menu items have no default.
Table 2-14 Device Behavior menu
Menu item
Sub-menu item
Sub-menu item
Values
Description
Language
Select the language
from the list.
Use this feature to select a different language
for control-panel messages. When you select
a new language, the keyboard layout might
also change.
Key Press Sound
On (default)
Use this feature to specify whether you hear
a sound when you touch the screen or press
buttons on the control panel.
Off
Inactivity Timeout
Warning/Error
Behavior
Clearable Warnings
Type a value
between 10 and 300
seconds. The factory
default is 60
seconds.
Use this feature to specify the amount of time
that elapses between any activity on the
control panel and the device resetting to the
default settings.
On
Use this feature to set the amount of time that
a clearable warning appears on the control
panel.
Job (default)
Continuable Events
Auto continue (10
seconds) (default)
Use this option to configure the device
behavior when the device encounters certain
errors.
Press OK to continue
Jam Recovery
Auto (default)
Use this feature to configure how the device
handles pages that are lost during a jam.
On
Off
Tray Behavior
Use Requested Tray
Exclusively (default)
First
Manually Feed
Prompt
Always (default)
Unless Loaded
PS Defer Media
Enabled (default)
Use this feature to control how the device
handles jobs that have specified a specific
input tray.
Use this feature to indicate whether a prompt
should appear when the type or size for a job
does not match the specified tray and the
device pulls from the multipurpose tray
instead.
Use this feature to choose either the
postscript (PS) or HP paper-handling model.
Disabled
Use Another Tray
Enabled (default)
Disabled
Size/Type Prompt
Display
Do not display
(default)
Duplex Blank Pages
Auto (default)
Use this feature to turn on or off the controlpanel prompt to select another tray when the
specified tray is empty.
Use this feature to control whether the tray
configuration message appears whenever a
tray is opened or closed.
Use this feature to control how the device
handles two-sided jobs (duplexing).
Yes
38
Chapter 2 Control panel
ENWW
Table 2-14 Device Behavior menu (continued)
Menu item
Sub-menu item
Sub-menu item
Values
[output device menu]
Use this menu to set the finishing options for
the installed output device.
NOTE: This menu
varies depending on
the output device
installed.
General Copy
Behavior
Description
Hold Off Print Job
On
Prevents print jobs from beginning to print
while a walk-up user is setting up a job.
Off
Hold Off Time
Scan Ahead
Prevents non-copy print jobs from starting for
a specified time after a copy job is completely
printed.
Enabled (default)
Disabled
Auto Print Interrupt
Enabled
Disabled (Default)
Use this feature to turn on no-wait scanning.
With Scan Ahead enabled, the pages in the
original document are scanned to disk and
held until the device becomes available.
When this feature is enabled, copy jobs can
interrupt print jobs that are set to print multiple
copies.
The copy job is inserted into the print queue
at the end of one copy of the print job. After
the copy job is complete, the device
continues printing the remaining copies of the
print job.
Copy Interrupt
Enabled
Disabled (Default)
Alternative
Letterhead Mode
Off (default)
On
ENWW
When this feature is enabled, a copy job that
is currently printing can be interrupted when
a new copy job is started. You are prompted
to confirm that you want to interrupt the
current job.
Enable this feature to load letterhead or
preprinted paper into the tray the same way
for all copy jobs, whether you are copying to
one side of the sheet or to both sides of the
sheet. When this option is selected, load the
paper as you would for printing on both sides.
The device speed slows to the speed
required for printing on both sides.
Use the Administration menu
39
Table 2-14 Device Behavior menu (continued)
Menu item
Sub-menu item
General Printing
Behavior
Override A4/Letter
Sub-menu item
Values
Description
No
Use this feature to print on letter-size paper
when an A4 job is sent but no A4-size paper
is loaded in the device (or to print on A4 paper
when a letter-size job is sent but no letter-size
paper is loaded). This option will also override
A3 with ledger-size paper and ledger with A3size paper.
Yes (default)
Manual Feed
Enabled
Disabled (default)
Edge-To-Edge
Override
Enabled
Disabled (default)
Courier Font
Regular (default)
When this feature is enabled, the user can
select manual feed from the control panel as
the paper source for a job.
Use the feature to turn the edge-to-edge
mode on or off for all print jobs. This mode
can be overridden inside a print job by an
edge-to-edge PJL variable.
Use this feature to select which version of the
Courier font you want to use.
Dark
Wide A4
Enabled
Disabled (default)
Print PS Errors
Enabled
Disabled (default)
Print PDF Errors
Enabled (default)
Disabled
Personality
Auto (default)
Use this feature to change the printable area
of A4-size paper. If you enable this option,
eighty 10-pitch characters can be printed on
a single line of A4 paper.
Use this feature to select whether a postscript
(PS) error page is printed when the device
encounters a PS error.
Use this feature to select whether a PDF error
page is printed when the device encounters
a PDF error.
Select the printer language that the device
should use.
PCL
PDF
PS
40
Chapter 2 Control panel
Normally you should not change the
language. If you change the setting to a
specific language, the device does not
automatically switch from one language to
another unless specific software commands
are sent to the device.
ENWW
Table 2-14 Device Behavior menu (continued)
Menu item
Sub-menu item
Sub-menu item
Values
Description
PCL
Form Length
Type a value
between 5 and 128
lines. The factory
default is 60 lines.
PCL is a set of printer commands that
Hewlett-Packard developed to provide
access to printer features.
Orientation
Portrait (default)
Select the orientation that is most often used
print jobs. Select Portrait if the short edge is
at the top or select Landscape if the long edge
is at the top.
Landscape
Font Source
Select the source
from the list.
Use this feature to select the font source for
the user-defined soft default font.
Font Number
Type the font
number. The range is
between 0 and 999.
The factory default is
0.
Use this feature to specify the font number for
the user-soft default font using the source that
is specified in the Font Source menu item.
The device assigns a number to each font
and lists it on the PCL font list (available from
the Administration menu).
Font Pitch
Type a value
between 0.44 and
99.99. The factory
default is 10.00.
If Font Source and Font Number indicate a
contour font, then use this feature to select a
default pitch (for a fixed-spaced font).
Font Point Size
Type a value
between 4.00 and
999.75. The factory
default is 12.00.
If Font Source and Font Number indicate a
contour font, then use this feature to select a
default point size (for a proportional-spaced
font).
Symbol Set
PC-8 (default)
Append CR to LF
No (default)
Use this feature to select any one of several
available symbol sets from the control panel.
(50 additional symbol A symbol set is a unique grouping of all the
sets from which to
characters in a font.
choose)
Yes
Suppress Blank
Pages
No (default)
Yes
Media Source
Mapping
Standard (default)
Classic
ENWW
Use this feature to configure whether a
carriage return (CR) is appended to each line
feed (LF) encountered in backwardscompatible PCL jobs (pure text, no job
control).
This option is for users who are generating
their own PCL, which could include extra form
feeds that would cause blank pages to be
printed. When Yes is selected, form feeds are
ignored if the page is blank.
Use this feature to select and maintain input
trays by number when you are not using the
device driver, or when the software program
has no option for tray selection.
Use the Administration menu
41
Print Quality menu
Administration > Print Quality
NOTE: Values shown with "(default)" are the factory-default values. Some menu items have no default.
Table 2-15 Print Quality menu
Menu item
Sub-menu item
Values
Description
Set Registration
Test Page
Print (button)
Print a test page for setting the registration. Follow the
instructions that are printed on the page to adjust each
tray.
Source
All trays
Use Set Registration to shift the margin alignment to
center the image on the page from top to bottom and
from left to right. You can also align the image on the
front with the image printed on the back.
Tray <X>: <contents>
Tray <X>: <contents>
(choose a tray)
Select the source input tray for printing the Set
Registration page.
Adjust Tray <X>
Fuser Modes
Standby Fuser Mode
Shift from -20 to 20 along
the X or Y axes. 0 is the
default.
Perform the alignment procedure for each tray.
125° Celsius
Set the temperature of the fuser when the MFP is in
standby mode.
When it creates an image, the device scans across the
page from side to side as the sheet feeds from top to
bottom into the device.
Off
<Paper Type>
Restore Modes
Resolution
Configure the fuser mode associated with each media
type.
Restore (button)
Restore the fuser modes to the default settings.
300
Use this feature to select the print resolution.
600
FastRes 1200 (default)
ProRes 1200
REt
Off
Light
Medium (default)
Enable Resolution Enhancement technology (REt),
which produces print output with smooth angles,
curves, and edges. All print resolutions, including
FastRes 1200, benefit from REt.
Dark
Economode
Enabled
Disabled (default)
When Economode is enabled, the device prints with a
reduced amount of toner per page; however, the print
quality of the page is reduced.
Toner Density
Choose from a range of 1
to 5. 3 is the default.
Lighten or darken the print on the page. 1 is the lightest
and 5 is the darkest.
Small Paper Mode
Normal (default)
Choose Slow to adjust the MFP for printing narrow
media.
Slow
42
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ENWW
Table 2-15 Print Quality menu (continued)
Menu item
Sub-menu item
Values
Description
Calibration/Cleaning
Create Cleaning Page
Create (button)
Generate a page for cleaning excess toner off the
pressure roller in the fuser. The page has instructions
that guide you through the cleaning process.
Process Cleaning Page
Process (button)
Process the cleaning page that was created by using
the Create Cleaning Page menu item. The process
takes up to 2.5 minutes.
ENWW
Use the Administration menu
43
Troubleshooting menu
Administration > Troubleshooting
NOTE: Many of the menu items under the Troubleshooting menu are for advanced troubleshooting
purposes.
Table 2-16 Troubleshooting menu
Menu item
Sub-menu item
Event Log
Fax T.30 Trace (only
available if the
HP LaserJet Analog
Fax Accessory 300 is
installed)
Sub-menu item
Values
Description
Print
This shows the event codes and their
corresponding engine cycles on the controlpanel display.
Print T.30 Report
When to Print Report
Never auto print
(default)
Print or configure the fax T.30 trace report. T.
30 is the standard that specifies
handshaking, protocols, and error correction
between fax machines.
Print after any fax job
Print after fax send
jobs
Print after any fax
error
Print after send
errors only
Print after receive
errors only
Fax Transmit Signal
Loss (only available if
the HP LaserJet
Analog Fax
Accessory 300 is
installed)
A value between 0
and 30. The default is
0.
Set loss levels to compensate for phone-line
signal loss. Do not modify this setting unless
requested to do so by an HP service
representative because it could cause the fax
to stop functioning.
Fax V.34 (only
available if the
HP LaserJet Analog
Fax Accessory 300 is
installed)
Normal (default)
Disable V.34 modulations if several fax
failures have occurred or if phone line
conditions require it.
Fax Speaker Mode
(only available if the
HP LaserJet Analog
Fax Accessory 300 is
installed)
Normal (default)
44
Chapter 2 Control panel
Off
Diagnostic
Use this feature to evaluate and diagnose fax
issues by listening to the sounds of fax
modulations.
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Table 2-16 Troubleshooting menu (continued)
Menu item
Sub-menu item
Paper Path Test
Sub-menu item
Values
Description
Print Test Page
Print
Generate a test page for testing the paperhandling features. Define the path for the test
in order to test specific paper paths.
Source
All trays
Specify whether the test page is printed from
all trays or from a specific tray.
Tray 1
Tray 2
(Additional trays are
shown, if applicable.)
Destination
All bins
Stacker Bin
Select the output option for the test page.
Send the test page to all output bins or only
to a specific bin.
Standard Output Bin
Duplex
Off (default)
Select whether the duplexer should be
included in the test.
On
Copies
1,10,50,100,500
Select how many pages should be sent from
the specified source as part of the test.
Default=1
Service Test
Follow the on-screen Provides a series of prompts that the user can
instructions.
follow to discover if the printer is functioning
properly. It also makes sure that paper is not
in the paper path.
Print/Stop Test
Continuous value
from 0 to 60,000
milliseconds.
Default: 0
Scanner Tests
Control Panel
Isolate faults by stopping the device during
the print cycle and observing where in the
process the image degrades. To run the test,
specify a stop time. The next job that is sent
to the device stops at the specified time in the
process.
A service technician can use this menu item
to diagnose potential problems with the
device scanner.
LEDs
Display
Verify that the components of the control
panel are functioning correctly.
Buttons
Touchscreen
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Use the Administration menu
45
Resets menu
Administration > Resets
Table 2-17 Resets menu
Menu item
Values
Description
Clear Local Address Book
Clear (button)
Use this feature to clear all addresses from the address books that
are stored on the device.
Clear Fax Activity Log
Yes
Use this feature to clear all events from the Fax Activity Log.
No (default)
Restore Factory Telecom Setting
Restore (button)
Use this option to restore the telephone-related settings that are in
the Initial Setup menu to factory default values.
Restore Factory Settings
Restore (button)
Use this feature to restore all device settings to their factory defaults.
Clear Maintenance Message
Clear (button)
Clear the Order maintenance kit and Replace maintenance kit
warning messages.
Reset Supplies
New Maintenance Kit (Yes/No)
Notify the device that a new maintenance kit has been installed.
Lock Carriage
Lock (button)
Use the feature to lock the carriage. To unlock the carriage, turn the
MFP off and then on.
Service menu
Administration > Service
The Service menu is locked and requires a PIN for access. This menu is intended for use by authorized
service personnel.
46
Chapter 2 Control panel
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3
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Software for Windows
●
Supported operating systems for Windows
●
Supported printer drivers for Windows
●
HP Universal Print Driver (UPD)
●
Select the correct printer driver for Windows
●
Priority for print settings
●
Change printer-driver settings for Windows
●
Install the Windows software
●
Supported utilities
●
Software for other operating systems
47
Supported operating systems for Windows
The product supports the following Windows operating systems:
48
●
Windows XP (32-bit and 64-bit)
●
Windows Server 2003 (32-bit and 64-bit)
●
Windows 2000
●
Windows Vista
Chapter 3 Software for Windows
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Supported printer drivers for Windows
●
PCL 6
●
PCL 5 – Product Specific Driver based on the HP Universal Print Driver.
●
PS – Product Specific Driver based on the HP Universal Print Driver.
The printer drivers include online Help that has instructions for common printing tasks and also describes
the buttons, checkboxes, and drop-down lists that are in the printer driver.
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Supported printer drivers for Windows
49
HP Universal Print Driver (UPD)
The HP Universal Print Driver (UPD) for Windows is a single driver that gives you instant access to
virtually any HP LaserJet product, from any location, without downloading separate drivers. It is built on
proven HP print driver technology and has been tested thoroughly and used with many software
programs. It is a powerful solution that performs consistently over time.
The HP UPD communicates directly with each HP product, gathers configuration information, and then
customizes the user interface to show the product’s unique, available features. It automatically enables
features that are available for the product, such as two-sided printing and stapling, so you do not need
to enable them manually.
For more information, go to www.hp.com/go/upd.
UPD installation modes
Traditional mode
Dynamic mode
50
Chapter 3 Software for Windows
●
Use this mode if you are installing the driver from a CD for a single computer.
●
When installed with this mode, UPD operates like traditional printer drivers.
●
If you use this mode, you must install UPD separately for each computer.
●
Use this mode if you are installing the driver for a mobile computer, so you can
discover and print to HP products in any location.
●
Use this mode if you are installing UPD for a workgroup.
●
To use this mode, download UPD from the Internet. See www.hp.com/go/
upd.
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Select the correct printer driver for Windows
Printer drivers provide access to the product features and allow the computer to communicate with the
product (using a printer language). Check the installation notes and readme files on the device CD for
additional software and languages.
HP PCL 6 driver description
●
Recommended for printing in all Windows environments
●
Provides the overall best speed, print quality, and product-feature support for most users
●
Developed to align with the Windows Graphic Device Interface (GDI) for the best speed in Windows
environments
●
Might not be fully compatible with third-party and custom software programs that are based on
PCL 5
HP postscript emulation Product Specific Driver based on the HP Universal Print Driver Description
●
Recommended for printing with Adobe® software programs or with other highly graphics-intensive
software programs
●
Provides support for printing from postscript level 3 emulation needs, or for postscript flash font
support
●
Performs slightly faster than the PCL 6 driver when using Adobe software programs
HP PCL 5 Product Specific Driver based on the HP Universal Print Driver Description
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●
Recommended for general office printing in Windows environments
●
Compatible with previous PCL versions and older HP LaserJet products
●
The best choice for printing from third-party or custom software programs
●
The best choice when operating with mixed environments, which require the product to be set to
PCL 5 (UNIX, Linux, mainframe)
●
Designed for use in corporate Windows environments to provide a single driver for use with multiple
printer models
●
Preferred when printing to multiple printer models from a mobile Windows computer
Select the correct printer driver for Windows
51
Priority for print settings
Changes to print settings are prioritized depending on where the changes are made:
NOTE: The names of commands and dialog boxes might vary depending on your software program.
52
●
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program
you are working in to open this dialog box. Settings changed here override settings changed
anywhere else.
●
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program
you are working in to open this dialog box. Settings changed in the Print dialog box have a lower
priority and do not override changes made in the Page Setup dialog box.
●
Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open
the printer driver. Settings changed in the Printer Properties dialog box do not override settings
anywhere else in the printing software.
●
Default printer driver settings: The default printer driver settings determine the settings used in
all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog
boxes.
●
Printer control panel settings: Settings changed at the printer control panel have a lower priority
than changes made anywhere else.
Chapter 3 Software for Windows
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Change printer-driver settings for Windows
Change the settings for all print jobs
until the software program is closed
Change the default settings for all
print jobs
Change the product configuration
settings
1.
On the File menu in the software
program, click Print.
1.
1.
2.
Select the driver, and then click
Properties or Preferences.
The steps can vary; this procedure is
most common.
2.
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Windows XP and Windows
Server 2003 (using the default
Start menu view): Click Start, and
then click Printers and Faxes.
Windows XP and Windows
Server 2003 (using the default
Start menu view): Click Start, and
then click Printers and Faxes.
-or-
-or-
Windows 2000, Windows XP, and
Windows Server 2003 (using the
Classic Start menu view): Click
Start, click Settings, and then click
Printers.
Windows 2000, Windows XP, and
Windows Server 2003 (using the
Classic Start menu view): Click
Start, click Settings, and then click
Printers.
-or-
-or-
Windows Vista: Click Start, click
Control Panel, and then in the
category for Hardware and
Sound click Printer.
Windows Vista: Click Start, click
Control Panel, and then in the
category for Hardware and
Sound click Printer.
Right-click the driver icon, and then
select Printing Preferences.
2.
Right-click the driver icon, and then
select Properties.
3.
Click the Device Settings tab.
Change printer-driver settings for Windows
53
Install the Windows software
Install Windows software for direct connections
When installing the product software in a direct-connect environment, always install the software before
connecting the USB cable. In addition, make sure to use a standard 2-meter USB cable.
1.
Close all software programs that are open or running.
2.
Insert the product CD-ROM into the CD-ROM drive.
If the welcome screen does not open, start it by using the following procedure:
3.
a.
On the Start menu, click Run.
b.
Type the following: X:\setup (where X is the letter of the CD-ROM drive).
c.
Click OK.
When prompted, click Install.
The print driver screen appears.
4.
Select the driver to be installed and follow the instructions on the computer screen
5.
Click Finish when the installation has completed.
6.
From the Next Steps screen, select Add, Tonal options or driver if desired.
7.
Select Exit to close the installer.
8.
You might need to restart the computer.
9.
Print a test page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, check the installation notes and readme files on the
product CD-ROM or the flyer that came in the product box, or go to www.hp.com/support/ljm9040mfp
or www.hp.com/support/ljm9050mfp for help or more information.
Install Windows software for networks
The software on the product CD-ROM supports network installation with a Microsoft network. For
network installation on other operating systems, go to www.hp.com/support/ljm9040mfp or
www.hp.com/support/ljm9050mfp.
The installer does not support product installation or object creation on Novell servers. It supports only
direct-mode network installations between Windows computers and a product. To install the product
and create objects on a Novell server, use an HP utility (such as HP Web Jetadmin) or a Novell utility
(such as NWAdmin).
54
1.
If you are installing the software on Windows 2000, Windows XP, Windows Server 2003, or
Windows Vista, make sure that you have administrator privileges.
2.
Make sure that the HP Jetdirect print server and printer are correctly connected to the network.
Print a configuration page, and find the HP Jetdirect page. On the HPJetdirect page, locate the IP
address that is currently configured. You might need this address to initially identify the product on
your network and complete the installation.
3.
Close all software programs that are open or running.
Chapter 3 Software for Windows
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4.
Insert the product CD-ROM into the CD-ROM drive.
If the welcome screen does not open, start it by using the following procedure:
a.
On the Start menu, click Run.
b.
Type the following: X:\setup (where X is the letter of the CD-ROM drive).
c.
Click OK.
5.
When prompted, click Install. The print driver screen appears.
6.
Select the driver to be installed and follow the instructions on the computer screen
7.
Click Finish when the installation has completed.
8.
From the Next Steps screen, select Add, Tonal options or driver if desired.
9.
Select Exit to close the installer.
10. You might need to restart the computer.
11. Print a test page from any software program to make sure that the software is correctly installed.
Remove software for Windows
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1.
Click Start, and then click All Programs.
2.
Click HP, and then click HP LaserJet M9040 and HP LaserJet M9050 MFP.
3.
Click Uninstall HP LaserJet M9040 and HP LaserJet M9050 MFP, and then follow the onscreen
instructions to remove the software.
Install the Windows software
55
Supported utilities
This MFP is equipped with several utilities that make it easy to monitor and manage the MFP on a
network.
HP Web Jetadmin
HP Web Jetadmin is a browser-based management tool for HP Jetdirect-connected printers within your
intranet, and it should be installed only on the network administrator’s computer.
To download a current version of HP Web Jetadmin and for the latest list of supported host systems,
visit www.hp.com/go/webjetadmin.
When installed on a host server, a Windows client can gain access to HP Web Jetadmin by using a
supported Web browser (such as Microsoft® Internet Explorer 4.x or Netscape Navigator 4.x or later)
by navigating to the HP Web Jetadmin host.
Embedded Web server
The device is equipped with an embedded Web server, which provides access to information about
device and network activities. This information appears in a Web browser, such as Microsoft Internet
Explorer, Netscape Navigator, Apple Safari, or Firefox.
The embedded Web server resides on the device. It is not loaded on a network server.
The embedded Web server provides an interface to the device that anyone who has a networkconnected computer and a standard Web browser can use. No special software is installed or
configured, but you must have a supported Web browser on your computer. To gain access to the
embedded Web server, type the IP address for the device in the address line of the browser. (To find
the IP address, print a configuration page. For more information about printing a configuration page,
see Information pages on page 150.)
For a complete explanation of the features and functionality of the embedded Web server, see
Embedded Web server on page 152.
HP Easy Printer Care
HP Easy Printer Care software is a program that you can use for the following tasks:
●
Check the product status
●
Check the supplies status and use HP SureSupply to shop online for supplies
●
Set up alerts
●
View product usage reports
●
View product documentation
●
Gain access to troubleshooting and maintenance tools
●
Use HP Proactive Support to routinely scan your printing system and to prevent potential problems.
HP Proactive Support can update software, firmware, and HP printer drivers.
You can view HP Easy Printer Care software when the product is directly connected to your computer
or when it is connected to a network.
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Chapter 3 Software for Windows
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Supported operating systems
Supported browsers
●
Microsoft® Windows 2000
●
Microsoft Windows XP, Service Pack 2 (Home and
Professional editions)
●
Microsoft Windows Server 2003
●
Microsoft Windows Vista™
●
Microsoft Internet Explorer 6.0 or 7.0
To download HP Easy Printer Care software , go to www.hp.com/go/easyprintercare. This Web site also
provides updated information about supported browsers and a list of HP products that support HP Easy
Printer Care software.
For more information about using HP Easy Printer Care software, see Open the HP Easy Printer Care
software on page 156.
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Supported utilities
57
Software for other operating systems
58
OS
Software
UNIX
For HP-UX and Solaris networks, go to www.hp.com/support/net_printing to download the
HP Jetdirect printer installer for UNIX.
Linux
For information, go to www.hp.com/go/linuxprinting.
Chapter 3 Software for Windows
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4
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Use the product with Macintosh
●
Software for Macintosh
●
Use features in the Macintosh printer driver
59
Software for Macintosh
Supported operating systems for Macintosh
The device supports the following Macintosh operating systems:
●
Mac OS X V10.2.8, V10.3, V10.4 and later
NOTE: For Mac OS V10.4 and later, PPC and Intel Core Processor Macs are supported.
Supported printer drivers for Macintosh
The HP installer provides PostScript® Printer Description (PPD) files, Printer Dialog Extensions (PDEs),
and the HP Printer Utility for use with Macintosh computers.
The PPDs, in combination with the Apple PostScript printer drivers, provide access to device features.
Use the Apple PostScript printer driver that comes with the computer.
Software installation types for Macintosh
Install Macintosh software for direct connections (USB)
Mac OS X V10.2.8
1.
Make sure the product is turned on.
2.
Insert the CD into the CD-ROM drive. If the CD does not run automatically, double-click the CD
icon on the desktop.
3.
Double-click the Installer icon in the HP LaserJet Installer folder.
4.
Follow the instructions on the computer screen.
5.
Connect a USB cable between the product USB port and the computer USB port. Use a standard
2-meter (6.56-foot) USB cable.
NOTE: USB printer queues are created automatically when the product is attached to the
computer. However, the queue will use a generic PPD if the installer has not been run before the
USB cable is connected.
6.
On the computer hard drive, open Applications, open Utilities, and then open Print Center.
7.
If the product name appears in the Printer list, setup is complete. If the product name does not
appear in the printer list, continue with the next step.
8.
Click Add or +, and then select USB from the drop-down list. Select the product name from the
printer list.
9.
Click Add. The Installable Options dialog box appears. Select the product options that you are
using.
10. Print a test page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, see the installation notes or late-breaking
readme files on the device CD or the flyer that came in the box for help.
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Chapter 4 Use the product with Macintosh
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Mac OS X V10.3 and later
1.
Make sure the product is turned on.
2.
Insert the CD into the CD-ROM drive. If the CD does not run automatically, double-click the CD
icon on the desktop.
3.
Double-click the Installer icon in the HP LaserJet Installer folder.
4.
Follow the instructions on the computer screen.
5.
Connect a USB cable between the product USB port and the computer USB port. Use a standard
2-meter (6.56-foot) USB cable.
NOTE: USB printer queues are created automatically when the product is attached to the
computer. However, the queue will use a generic PPD if the installer has not been run before the
USB cable is connected.
6.
From the Apple menu, click System Preferences and then Print & Fax.
7.
If the product name appears in the Printer list, setup is complete. If the product name does not
appear in the printer list, continue with the next step.
8.
Click Add or +, and then select Default Browser or Default. Select the product name from the
Printer Browser.
9.
Click Add. The Installable Options dialog box appears. Select the product options that you are
using.
10. Print a test page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, see the installation notes or late-breaking
readme files on the device CD or the flyer that came in the box for help.
Install Macintosh software for networks
Mac OS X V10.2.8
1.
Connect the network cable between the HP Jetdirect print server and a network port.
2.
Insert the CD into the CD-ROM drive. If the CD does not run automatically, double-click the CD
icon on the desktop.
3.
Double-click the Installer icon in the HP LaserJet Installer folder.
4.
Follow the instructions on the computer screen.
5.
On the computer hard drive, open Applications, open Utilities, and then open Print Center.
6.
Click Add.
7.
From the drop-down list, select the connection type.
Rendezvous
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a.
Select the product from the list.
b.
Select the printer model if one is not already selected.
Software for Macintosh
61
IP Printing
a.
Enter the IP address for the product.
b.
Select the printer model if one is not already selected.
8.
Click Add. The Installable Options dialog box appears. Select the product options that you are
using.
9.
Print a test page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, see the installation notes or late-breaking
readme files on the device CD or the flyer that came in the box for help.
Mac OS X V10.3 and later
1.
Connect the network cable between the HP Jetdirect print server and a network port.
2.
Insert the CD into the CD-ROM drive. If the CD does not run automatically, double-click the CD
icon on the desktop.
3.
Double-click the Installer icon in the HP LaserJet Installer folder.
4.
Follow the instructions on the computer screen.
5.
From the Apple menu, click System Preferences and then Print & Fax.
6.
Click Add or +.
7.
Select the connection type.
Default Browser
a.
Select the product from the list.
b.
From the Print Using drop-down list, select the printer model if one is not already selected.
IP Printer
a.
From the Protocol drop-down list, select HP Jetdirect Socket.
b.
Enter the IP address for the product.
c.
From the Print Using drop-down list, select the printer model if one is not already selected.
8.
Click Add. The Installable Options dialog box appears. Select the product options that you are
using.
9.
Print a test page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, see the installation notes or late-breaking
readme files on the device CD or the flyer that came in the box for help.
Software for Macintosh computers
HP Printer Utility
Use the HP Printer Utility to set up product features that are not available in the printer driver.
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Chapter 4 Use the product with Macintosh
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You can use the HP Printer Utility when the product uses a universal serial bus (USB) cable or is
connected to a TCP/IP-based network.
Open the HP Printer Utility
Open the HP Printer Utility in Mac OS X V10.2.8
1.
Open the Finder, and then click Applications.
2.
Click Library, and then click Printers.
3.
Click hp, and then click Utilities.
4.
Double-click HP Printer Selector to open the HP Printer Selector.
5.
Select the product that you want to configure, and then click Utility.
Open the HP Printer Utility in Mac OS X V10.3 and V10.4
1.
Open the Finder, click Applications, click Utilities, and then double-click Printer Setup Utility.
2.
Select the product that you want to configure, and then click Utility.
Open the HP Printer Utility in Mac OS X V10.5
▲
From the Printer menu, click Printer Utility.
-orFrom the Print Queue, click the Utility icon.
HP Printer Utility features
The HP Printer Utility consists of pages that you open by clicking in the Configuration Settings list.
The following table describes the tasks that you can perform from these pages.
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Item
Description
Configuration Page
Prints a configuration page.
Supplies Status
Shows the device supplies status and provides links for online supplies-ordering.
HP Support
Provides access to technical assistance, online supplies ordering, online registration, and
recycling and return information.
File Upload
Transfers files from the computer to the device.
Upload Fonts
Transfers font files from the computer to the device.
Firmware Update
Transfers updated firmware files from the computer to the device.
Duplex Mode
Turns on the automatic two-sided printing mode.
Economode & Toner Density
Turns on the Economode setting to conserve toner, or adjusts toner density.
Resolution
Changes the resolution settings, including the REt setting.
Lock Resources
Locks or unlocks storage products, such as a hard disk.
Stored Jobs
Manages print jobs that are stored on the device hard disk.
Trays Configuration
Changes the default tray settings.
Software for Macintosh
63
Item
Description
IP Settings
Changes the device network settings and provides access to the embedded Web server.
Bonjour Settings
Provides the ability to turn on or off Bonjour support or change the device service name
that is listed on a network.
Additional Settings
Provides access to the embedded Web server.
E-mail Alerts
Configures the device to send e-mail notices for certain events.
Priority for print settings for Macintosh
Changes to print settings are prioritized depending on where the changes are made:
NOTE: The names of commands and dialog boxes might vary depending on your software program.
●
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program
you are working in to open this dialog box. Settings changed here might override settings changed
anywhere else.
●
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program
you are working in to open this dialog box. Settings changed in the Print dialog box have a lower
priority and do not override changes made in the Page Setup dialog box.
●
Default printer driver settings: The default printer driver settings determine the settings used in
all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog
boxes.
●
Printer control panel settings: Settings changed at the printer control panel have a lower priority
than changes made anywhere else.
Change printer-driver settings for Macintosh
Change the settings for all print jobs
until the software program is closed
Change the default settings for all
print jobs
Change the product configuration
settings
1.
On the File menu, click Print.
1.
On the File menu, click Print.
Mac OS X V10.2.8
2.
Change the settings that you want
on the various menus.
2.
Change the settings that you want
on the various menus.
1.
In the Finder, on the Go menu, click
Applications.
3.
On the Presets menu, click Save
as and type a name for the preset.
2.
Open Utilities, and then open Print
Center.
These settings are saved in the
3.
Presets menu. To use the new settings,
you must select the saved preset option 4.
every time you open a program and print.
5.
Click on the print queue.
On the Printers menu, click
Configure.
Click the Installable Options
menu.
NOTE: Configuration settings might
not be available in Classic mode.
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Chapter 4 Use the product with Macintosh
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Change the settings for all print jobs
until the software program is closed
Change the default settings for all
print jobs
Change the product configuration
settings
Mac OS X V10.3 or Mac OS X V10.4
1.
From the Apple menu, click System
Preferences and then Print &
Fax.
2.
Click Printer Setup.
3.
Click the Installable Options
menu.
Mac OS X V10.5
1.
From the Apple menu, click System
Preferences and then Print &
Fax.
2.
Click Options & Supplies.
3.
Click the Driver menu.
4.
Select the driver from the list, and
configure the installed options.
Remove software from Macintosh operating systems
To remove the software from a Macintosh computer, drag the PPD files to the trash can.
Supported utilities for Macintosh
Embedded Web server
The device is equipped with an embedded Web server, which provides access to information about
device and network activities. This information appears in a Web browser, such as Microsoft Internet
Explorer, Netscape Navigator, Apple Safari, or Firefox.
The embedded Web server resides on the device. It is not loaded on a network server.
The embedded Web server provides an interface to the device that anyone who has a networkconnected computer and a standard Web browser can use. No special software is installed or
configured, but you must have a supported Web browser on your computer. To gain access to the
embedded Web server, type the IP address for the device in the address line of the browser. (To find
the IP address, print a configuration page. For more information about printing a configuration page,
see Information pages on page 150.)
For a complete explanation of the features and functionality of the embedded Web server, see
Embedded Web server on page 152.
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Software for Macintosh
65
Use features in the Macintosh printer driver
Create and use printing presets in Macintosh
Use printing presets to save the current printer driver settings for reuse.
Create a printing preset
1.
On the File menu, click Print.
2.
Select the driver.
3.
Select the print settings.
4.
In the Presets box, click Save As..., and type a name for the preset.
5.
Click OK.
Use printing presets
1.
On the File menu, click Print.
2.
Select the driver.
3.
In the Presets box, select the printing preset that you want to use.
NOTE: To use printer-driver default settings, select Standard.
Resize documents or print on a custom paper size
You can scale a document to fit on a different size of paper.
1.
On the File menu, click Print.
2.
Open the Paper Handling menu.
3.
In the area for Destination Paper Size, select Scale to fit paper size, and then select the size
from the drop-down list.
4.
If you want to use only paper that is smaller than the document, select Scale down only.
Print a cover page
You can print a separate cover page for your document that includes a message (such as “Confidential”).
1.
On the File menu, click Print.
2.
Select the driver.
3.
Open the Cover Page menu, and then select whether to print the cover page Before Document
or After Document.
4.
In the Cover Page Type menu, select the message that you want to print on the cover page.
NOTE: To print a blank cover page, select Standard as the Cover Page Type.
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Chapter 4 Use the product with Macintosh
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Use watermarks
A watermark is a notice, such as “Confidential,” that is printed in the background of each page of a
document.
1.
On the File menu, click Print.
2.
Open the Watermarks menu.
3.
Next to Mode, select the type of watermark to use. Select Watermark to print a semi-transparent
message. Select Overlay to print a message that is not transparent.
4.
Next to Pages, select whether to print the watermark on all pages or on the first page only.
5.
Next to Text, select one of the standard messages, or select Custom and type a new message in
the box.
6.
Select options for the remaining settings.
Print multiple pages on one sheet of paper in Macintosh
You can print more than one page on a single sheet of paper. This feature provides a cost-effective way
to print draft pages.
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1.
On the File menu, click Print.
2.
Select the driver.
3.
Open the Layout menu.
4.
Next to Pages per Sheet, select the number of pages that you want to print on each sheet (1, 2,
4, 6, 9, or 16).
5.
Next to Layout Direction, select the order and placement of the pages on the sheet.
6.
Next to Borders, select the type of border to print around each page on the sheet.
Use features in the Macintosh printer driver
67
Print on both sides of the page (duplex printing)
Use automatic duplex printing
1.
Insert enough paper into one of the trays to accommodate the print job. If you are loading special
paper such as letterhead, load it in one of the following ways:
●
For tray 1, load the letterhead paper face-up with the bottom edge feeding into the printer first.
●
For all other trays, load the letterhead paper face-down with the top edge at the back of the
tray.
2.
On the File menu, click Print.
3.
Open the Layout menu.
4.
Next to Two-Sided, select either Long-Edge Binding or Short-Edge Binding.
5.
Click Print.
Print on both sides manually
1.
Insert enough paper into one of the trays to accommodate the print job. If you are loading special
paper such as letterhead, load it in one of the following ways:
●
For tray 1, load the letterhead paper face-up with the bottom edge feeding into the printer first.
●
For all other trays, load the letterhead paper face-down with the top edge at the back of the
tray.
CAUTION: To avoid jams, do not load paper that is heavier than 105 g/m2 (28-lb bond).
2.
On the File menu, click Print.
3.
On the Finishing menu, select Manually Print on 2nd Side.
4.
Click Print. Follow the instructions in the pop-up window that appears on the computer screen
before replacing the output stack in tray 1 for printing the second half.
5.
Go to the printer, and remove any blank paper that is in tray 1.
6.
Insert the printed stack face-up with the bottom edge feeding into the printer first in tray 1. You
must print the second side from tray 1.
7.
If prompted, press the appropriate control-panel button to continue.
Set the stapling options
If a finishing device that has a stapler is installed, you can staple documents.
68
1.
On the File menu, click Print.
2.
Open the Finishing menu.
3.
In the Stapling Options drop-down list, select the stapling option that you want to use.
Chapter 4 Use the product with Macintosh
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Store jobs
You can store jobs on the product so you can print them at any time. You can share stored jobs with
other users, or you can make them private.
1.
On the File menu, click Print.
2.
Open the Job Storage menu.
3.
In the Job Storage: drop-down list, select the type of stored job.
4.
For the Stored Job, Private Job, and Private Stored Job types of stored jobs, enter a name for
the stored job in the box next to Job Name:.
Select which option to use if another stored job already has that name.
5.
●
Use Job Name + (1 - 99) appends a unique number to the end of the job name.
●
Replace Existing File overwrites the existing stored job with the new one.
If you selected Stored Job or Private Job in step 3, type a 4-digit number in the box next to PIN
To Print (0000 - 9999). When other people attempt to print this job, the product prompts them to
enter this PIN number.
Use the Services menu
If the product is connected to a network, use the Services menu to obtain product and supply-status
information.
1.
On the File menu, click Print.
2.
Open the Services menu.
3.
To open the embedded Web server and perform a maintenance task, do the following:
4.
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a.
Select Device Maintenance.
b.
Select a task from the drop-down list.
c.
Click Launch.
To go to various support Web sites for this device, do the following:
a.
Select Services on the Web.
b.
Select Internet Services, and select an option from the drop-down list.
c.
Click Go!.
Use features in the Macintosh printer driver
69
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Chapter 4 Use the product with Macintosh
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5
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Connectivity
●
USB connection
●
Auxiliary connection
●
Network configuration
71
USB connection
This MFP supports a Type B Hi-speed USB 2.0 connection for printing.
Figure 5-1 USB connection
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Chapter 5 Connectivity
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Auxiliary connection
This MFP supports an auxiliary connection for paper handling output devices. The port is located on the
back of the MFP.
Figure 5-2 Auxiliary connection
1
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Auxiliary connection port (Jetlink)
Auxiliary connection
73
Network configuration
You might need to configure certain network parameters on the device. You can configure these
parameters in the following locations:
●
Installation software
●
Device control panel
●
Embedded Web server
●
Management software (HP Web Jetadmin or HP LaserJet Utility for Macintosh)
NOTE: For more information about using the embedded Web server, see Embedded Web server
on page 152
For more information on supported networks and network configuration tools, see the HP Jetdirect Print
Server Administrator’s Guide. The guide comes with printers in which an HP Jetdirect print server is
installed.
This section contains the following information about configuring network parameters:
●
Configure TCP/IPv4 parameters
●
Configure TCP/IPv6 parameters
●
Disable network protocols (optional)
●
HP Jetdirect EIO print servers
Configure TCP/IPv4 parameters
If your network doesn't provide automatic IP addressing through DHCP, BOOTP, RARP, or another
method, you might need to enter the following parameters manually before you can print over the
network:
●
IP address (4 bytes)
●
Subnet mask (4 bytes)
●
Default gateway (4 bytes)
Change the IP address
You can view the current IP address of the device from the control-panel Home screen by touching
Network Address.
Use the following procedure to change the IP address manually.
74
1.
Scroll to and touch Administration.
2.
Scroll to and touch Initial Setup.
3.
Touch Networking and I/O.
4.
Touch Embedded Jetdirect.
5.
Touch TCP/IP.
Chapter 5 Connectivity
ENWW
6.
Touch IPV4 Settings.
7.
Touch Config Method.
8.
Touch Manual.
9.
Touch Save.
10. Touch Manual Settings.
11. Touch IP Address.
12. Touch the IP Address text box.
13. Use the touchscreen keypad to type the IP address.
14. Touch OK.
15. Touch Save.
Set the subnet mask
1.
Scroll to and touch Administration.
2.
Scroll to and touch Initial Setup.
3.
Touch Networking and I/O.
4.
Touch Embedded Jetdirect.
5.
Touch TCP/IP.
6.
Touch IPV4 Settings.
7.
Touch Config Method.
8.
Touch Manual.
9.
Touch Save.
10. Touch Manual Settings.
11. Touch Subnet Mask.
12. Touch the Subnet Mask text box.
13. Use the touchscreen keypad to type the subnet mask.
14. Touch OK.
15. Touch Save.
Set the default gateway
ENWW
1.
Scroll to and touch Administration.
2.
Scroll to and touch Initial Setup.
3.
Touch Networking and I/O.
4.
Touch Embedded Jetdirect.
Network configuration
75
5.
Touch TCP/IP.
6.
Touch IPV4 Settings.
7.
Touch Config Method.
8.
Touch Manual.
9.
Touch Save.
10. Touch Manual Settings.
11. Touch Default Gateway.
12. Touch the Default Gateway text box.
13. Use the touchscreen keyboard to type the default gateway.
14. Touch OK.
15. Touch Save.
Configure TCP/IPv6 parameters
For information about configuring the device for a TCP/IPv6 network, see the HP Jetdirect Print Server
Administrator's Guide.
Disable network protocols (optional)
By factory default, all supported network protocols are enabled. Disabling unused protocols has the
following benefits:
●
It decreases device-generated network traffic.
●
It prevents unauthorized users from printing to the device.
●
It provides only pertinent information on the configuration page.
●
It allows the device control panel to display protocol-specific error and warning messages.
Disable IPX/SPX
NOTE: Do not disable this protocol in Windows-based systems that print to the printer through IPX/
SPX.
76
1.
Scroll to and touch Administration.
2.
Scroll to and touch Initial Setup.
3.
Touch Networking and I/O.
4.
Touch Embedded Jetdirect.
5.
Touch IPX/SPX.
6.
Touch Enable.
7.
Touch Off.
8.
Touch Save.
Chapter 5 Connectivity
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Disable AppleTalk
1.
Scroll to and touch Administration.
2.
Scroll to and touch Initial Setup.
3.
Touch Networking and I/O.
4.
Touch Embedded Jetdirect.
5.
Touch AppleTalk.
6.
Touch Enable.
7.
Touch Off.
8.
Touch Save.
Disable DLC/LLC
1.
Scroll to and touch Administration.
2.
Scroll to and touch Initial Setup.
3.
Touch Networking and I/O.
4.
Touch Embedded Jetdirect.
5.
Touch DLC/LLC.
6.
Touch Enable.
7.
Touch Off.
8.
Touch Save.
HP Jetdirect EIO print servers
HP Jetdirect print servers (network cards) can be installed in the EIO slot. Supported networking features
depend on the print server model. For available HP Jetdirect EIO print server models, go to
http://www.hp.com/go/jetdirect.
NOTE: Configure the card through the control panel, the printer installation software, or HP Web
Jetadmin. Refer to the HP Jetdirect print server documentation for more information.
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Network configuration
77
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Chapter 5 Connectivity
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6
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Paper and print media
●
Understand paper and print media use
●
Supported paper and print media sizes
●
Custom paper sizes
●
Special paper or print media guidelines
●
Load paper and print media
●
Configure trays
●
Select the output bin
79
Understand paper and print media use
This product supports a variety of paper and other print media in accordance with the guidelines in this
user guide. Paper or print media that does not meet these guidelines might cause the following problems:
●
Poor print quality
●
Increased jams
●
Premature wear on the product, requiring repair
For best results, use only HP-brand paper and print media designed for laserjets or multiuse. Do not
use paper or print media made for inkjet printers. Hewlett-Packard Company cannot recommend the
use of other brands of media because HP cannot control their quality.
It is possible for paper to meet all of the guidelines in this user guide and still not produce satisfactory
results. This might be the result of improper handling, unacceptable temperature and/or humidity levels,
or other variables over which Hewlett-Packard has no control.
CAUTION: Using paper or print media that does not meet Hewlett-Packard's specifications might
cause problems for the product, requiring repair. This repair is not covered by the Hewlett-Packard
warranty or service agreements.
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Chapter 6 Paper and print media
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Supported paper and print media sizes
This product supports a number of paper sizes, and it adapts to various media.
NOTE: To obtain best print results, select the appropriate paper size and type in your print driver before
printing.
Table 6-1 Supported paper and print media sizes
Size
Dimensions
Letter
216 x 279 mm (8.5 x 11 in.)
Legal
216 x 356 mm (8.5 x 14 in.)
A4
210 x 297 mm (8.27 x 11.69 in.)
Executive
184 x 267 mm (7.24 x 10.51 in.)
Executive
(JIS)
216 x 330 mm (8.5 x 13 in.)
A3
297 x 420 mm (11.69 x 16.54 in.)
A5
148 x 210 mm (5.83 x 8.27 in.)
A6
105 x 148 mm (4.13 x 5.83 in.)
Statement
140 x 216 mm (5.5 x 8.5 in.)
11 x 17
279 x 432 mm (11 x 17 in.)
12 x 18
305 x 457 mm (12 x 18 in.)
B4 (JIS)
257 x 364 mm (10.12 x 14.33 in.)
RA3
305 x 430 mm (12.01 x 16.93 in.)
B5 (JIS)
182 x 257 mm (7.17 x 10.12 in.)
8k
270 x390 mm (10.63 x 15.35 in.)
16k
197 x 273 mm (7.75 x 10.75 in.)
Tray 1, Letter
R, A4
Trays 2 and 3,
Letter R, A4
Tray 4, Letter
R, A4
Stapler /
Stacker lower
bin
Table 6-2 Supported envelopes and postcards
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Size
Dimensions
Envelope #10
105 x 241 mm (4.13 x 9.49 in.)
Envelope DL
110 x 220 mm (4.33 x 8.66 in.)
Envelope C5
162 x 229 mm (6.93 x 9.84 in.)
Envelope B5
176 x 250 mm (6.7 x 9.8 in.)
Envelope
Monarch
98 x 191 mm (3.9 x 7.5 in.)
Post Card
100 x 148 mm (3.94 x 5.83 in.)
Tray 1, mailbox,
stacker
Trays 2, 3, 4
Stapler
Supported paper and print media sizes
81
Table 6-2 Supported envelopes and postcards (continued)
82
Size
Dimensions
Double Post
Card
148 x 200 mm (5.83 x 7.87 in.)
Postcard (US)
88.9 x 139.7 mm (3.5 x 5.5 in.)
Postcard
(European)
105 x 148 mm (4.13 x 5.83 in.)
Chapter 6 Paper and print media
Tray 1, mailbox,
stacker
Trays 2, 3, 4
Stapler
ENWW
Custom paper sizes
This product supports a variety of custom paper sizes. Supported custom sizes are sizes that are within
the minimum- and maximum-size guidelines for the product but are not listed in the supported paper
sizes table. When using a supported custom size, specify the custom size in the print driver, and load
the paper in a tray that supports custom sizes.
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Custom paper sizes
83
Special paper or print media guidelines
This product supports printing on special media. Use the following guidelines to obtain satisfactory
results. When using special paper or print media, be sure to set the type and size in your print driver to
obtain the best print results.
CAUTION: HP LaserJet printers use fusers to bond dry toner particles to the paper in very precise
dots. HP laser paper is designed to withstand this extreme heat. Using inkjet paper not designed for this
technology could damage your printer.
Media type
Do
Envelopes
●
Store envelopes flat.
●
Use envelopes where the seam
extends all the way to the corner of
the envelope.
●
●
Use peel-off adhesive strips that
are approved for use in laser
printers.
●
Do not use envelopes that are
wrinkled, nicked, stuck together, or
otherwise damaged.
Do not use envelopes that have
clasps, snaps, windows, or coated
linings.
●
Do not use self-stick adhesives or
other synthetic materials.
●
Use only labels that have no
exposed backing between them.
●
Do not use labels that have wrinkles
or bubbles, or are damaged.
●
Use Labels that lie flat.
●
Do not print partial sheets of labels.
●
Use only full sheets of labels.
●
Use only transparencies that are
approved for use in laser printers.
●
Do not use transparent print media
not approved for laser printers.
●
Place transparencies on a flat
surface after removing them from
the product.
Letterhead or preprinted forms
●
Use only letterhead or forms
approved for use in laser printers.
●
Do not use raised or metallic
letterhead.
Heavy paper
●
Use only heavy paper that is
approved for use in laser printers
and meets the weight specifications
for this product.
●
Do not use paper that is heavier
than the recommended media
specification for this product unless
it is HP paper that has been
approved for use in this product.
Glossy or coated paper
●
Use only glossy or coated paper
that is approved for use in laser
printers.
●
Do not use glossy or coated paper
designed for use in inkjet products.
Labels
Transparencies
84
Do not
Chapter 6 Paper and print media
ENWW
Load paper and print media
This section contains information about loading standard- and custom-size media into the four input
trays.
CAUTION: To avoid a jam, never add or remove paper from tray 1 or open tray 2, tray 3, or tray 4
while printing or copying from that tray. To avoid damaging the MFP, print labels, envelopes, and
transparencies from tray 1 only. Send labels, envelopes, and transparencies to the upper bin. Print on
only one side of labels, envelopes, and transparencies.
Load tray 1
Tray 1 holds up to 100 sheets of paper or 10 envelopes. For more information about supported media,
see Supported paper and print media sizes on page 81.
1.
Open tray 1.
Figure 6-1 Load tray 1 (1 of 3)
2.
Load paper according to size and finishing options.
Figure 6-2 Load tray 1 (2 of 3)
CAUTION: To avoid jams, print sheets of labels one sheet at a time.
3.
Adjust the paper guides so they lightly touch the paper stack, but do not bend the paper.
Figure 6-3 Load tray 1 (3 of 3)
4.
ENWW
Make sure the paper fits under the tabs on the guides and not above the load level indicators.
Load paper and print media
85
NOTE: If printing on A3- or 11 x 17-size paper, or other long media, also pull out the tray extension
until it stops.
Load trays 2, 3, and 4
Trays 2 and 3 hold up to 500 sheets of standard media. Tray 4 holds up to 2,000 sheets of standard
media. For information about paper specifications, see Supported paper and print media sizes
on page 81.
Load detectable standard-size paper in trays 2, 3, and 4
Follow this procedure to load detectable standard-size paper in the tray. The following are the detectable
sizes, which are marked inside the tray:
●
A4
●
Letter
●
A3
●
Legal
●
Executive
●
11 x 17
●
B4 (JIS)
●
B5 (JIS)
●
A4-Rotated
●
Letter-Rotated
CAUTION: To avoid a jam, never add or remove paper from a tray while printing from that tray.
1.
Open the tray until it stops.
Figure 6-4 Load trays 2, 3, and 4 (1 of 6)
86
Chapter 6 Paper and print media
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2.
Adjust the left (Y) paper guide by pressing the tab on the guide and set the guide to the correct
paper size.
Figure 6-5 Load trays 2, 3, and 4 (2 of 6)
3.
Adjust the front (X) paper guide by pressing the tab on the guide and set the guide to the correct
paper size.
Figure 6-6 Load trays 2, 3, and 4 (3 of 6)
4.
Load (orient) the paper according to size.
Figure 6-7 Load trays 2, 3, and 4 (4 of 6)
5.
Set the Custom/Standard switch to Standard.
Figure 6-8 Load trays 2, 3, and 4 (5 of 6)
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Load paper and print media
87
6.
Close the tray. The MFP control panel might show the tray media type and size. If the configuration
is not correct, touch Modify on the control panel. If the configuration is correct, touch OK.
Figure 6-9 Load trays 2, 3, and 4 (6 of 6)
Load undetectable standard-size paper in trays 2, 3, and 4
Follow this procedure to load undetectable standard-size paper in the tray. The following are the
undetectable sizes:
●
8K
●
16K
●
Statement
●
JIS Executive
●
8.5 x 13 (216 x 330 mm).
CAUTION: To avoid a jam, never add or remove paper from a tray while printing from that tray.
1.
Open the tray until it stops.
Figure 6-10 Load undetectable standard-size paper in trays 2, 3, and 4 (1 of 6)
2.
Press the tab on the front paper guide and slide the guide all the way out.
3.
Press the tab on the left paper guide and slide the guide all the way out.
4.
Load (orient) the paper according to size.
Figure 6-11 Load undetectable standard-size paper in trays 2, 3, and 4 (2 of 6)
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Chapter 6 Paper and print media
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5.
Adjust the left paper guide by pressing the tab on the guide and slide the guide until it gently touches
the paper
Figure 6-12 Load undetectable standard-size paper in trays 2, 3, and 4 (3 of 6)
6.
Adjust the front paper guide by pressing the tab on the guide and slide the guide until it gently
touches the paper.
Figure 6-13 Load undetectable standard-size paper in trays 2, 3, and 4 (4 of 6)
NOTE: When loading tray 4, make sure that the paper guide lock is in the up position.
7.
Set the Custom/Standard switch to Custom.
Figure 6-14 Load undetectable standard-size paper in trays 2, 3, and 4 (5 of 6)
8.
Close the tray. The MFP control panel might show the tray media type and size. If the configuration
is not correct, touch Modify on the control panel. If the configuration is correct, touch OK.
Figure 6-15 Load undetectable standard-size paper in trays 2, 3, and 4 (6 of 6)
Load custom media in trays 2, 3, and 4
Use the following procedure to load custom-size paper in the tray.
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Load paper and print media
89
CAUTION: To avoid a jam, never add or remove paper from a tray while printing from that tray.
1.
Open the tray until it stops.
Figure 6-16 Load custom media in trays 2, 3, and 4 (1 of 6)
2.
Press the tab on the front (X) paper guide and slide the guide all the way out.
3.
Press the tab on the left (Y) paper guide and slide the guide all the way out.
4.
Load (orient) the paper according to size.
Figure 6-17 Load custom media in trays 2, 3, and 4 (2 of 6)
5.
Set the Custom/Standard switch to Custom.
Figure 6-18 Load custom media in trays 2, 3, and 4 (3 of 6)
6.
Adjust the left (Y) paper guide by pressing the tab on the guide and slide the guide until it gently
touches the paper
Figure 6-19 Load custom media in trays 2, 3, and 4 (4 of 6)
90
Chapter 6 Paper and print media
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7.
Adjust the front (X) paper guide by pressing the tab on the guide and slide the guide until it gently
touches the paper.
Figure 6-20 Load custom media in trays 2, 3, and 4 (5 of 6)
8.
Note the orientation of the paper, as well as the value of the X dimension and the Y dimension.
The X and Y dimensions are marked in the tray. You will need this information for a later step.
NOTE: When loading tray 4, make sure that the paper guide lock is in the up position.
9.
Close the tray. The MFP control panel might show the tray media type and size. If the configuration
is not correct, touch Modify on the control panel. If the configuration is correct, touch OK.
Figure 6-21 Load custom media in trays 2, 3, and 4 (6 of 6)
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Load paper and print media
91
Configure trays
The MFP might automatically prompt you to configure a tray for type and size when you load media into
the tray.
The following message appears on the control panel: Tray <X> [type] [size] To change size or type,
touch “Modify”. To accept, touch “OK”..
NOTE: The prompt does not appear if you are printing from tray 1 and tray 1 is configured for Any
Size and Any Type.
NOTE: If you have used other HP LaserJet printer models, you might be accustomed to configuring
tray 1 to First mode or Cassette mode. On the HP LaserJet M9040/M9050 MFP, setting tray 1 size and
type to Any Size is equivalent to First mode. Setting size or type for tray 1 to a setting other than Any
Size is equivalent to Cassette mode.
Configure a tray when loading media
1.
Load media in the tray. Close the tray if you are using tray 2, 3, or 4.
2.
If the tray configuration message appears, touch OK to accept the detected size, or touch Modify
to choose a different paper size.
3.
If modifying the tray configuration, select the size.
NOTE: The MFP automatically detects most media sizes in trays 2, 3, and 4.
4.
If modifying the tray configuration, select the paper type.
5.
Touch Exit.
Configure a tray by using the Supplies Status button on the touchscreen
You can also configure the trays for type and size without a prompt from the MFP.
1.
Scroll to and touch Supplies Status.
2.
Touch the desired tray.
3.
Touch Modify.
4.
Select the size and type. If you select a custom type, use the numeric keypad to set the X dimension
and the Y dimension, and then touch OK.
5.
Touch OK.
6.
Touch OK again.
Select the media by source, type, or size
In the Microsoft Windows operating system, three settings affect how the printer driver tries to pull media
when you send a print job. Source, Type, and Size settings appear in the Page Setup, Print, or Print
Properties dialog boxes in most software programs. Unless you change these settings, the MFP
automatically selects a tray using the default settings.
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Chapter 6 Paper and print media
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Source
To print by Source select a specific tray from MFP to pull from. The MFP tries to print from this tray, no
matter what type or size is loaded. If you select a tray that is configured for a type or size that does not
match your print job, the MFP does not print automatically. Instead, it waits for you to load the tray with
the type or size of print media for your print job. If you load the tray, the MFP begins printing.
Type and Size
Printing by Type or Size means that you want the MFP to pull from the tray that is loaded with the correct
type and size of media. Selecting media by type rather than source is similar to locking out trays and
helps protect special media from accidental use. For example, if a tray is configured for letterhead and
you select plain paper, the MFP will not pull the letterhead from that tray. Instead, it will pull from a tray
that has plain paper loaded and is configured for plain paper on the MFP control panel. Selecting media
by Type and Size results in significantly better print quality for heavy paper, glossy paper, and
transparencies. Using the wrong setting might result in unsatisfactory print quality. Always print by Type
for special print media, such as labels or transparencies. Print by Size for envelopes, if possible.
ENWW
●
To print by Type or Size, select the Type or Size from the Page Setup dialog box, the Print dialog
box, or the Print Properties dialog box, depending on the software program.
●
If you often print on a certain type or size of media, configure a tray for that type or size. Then,
when you select that type or size as you print a job, the MFP pulls media from the tray that is
configured for that type or size.
Configure trays
93
Select the output bin
The MFP has at least two output bin locations: the ADF output bin (1) and an output bin on the output
device.
Figure 6-22 Output bins
It is recommended that you select an output location through the software program or printer driver.
Stacker or stapler/stacker output bins
If you choose the 3,000-sheet stacker or 3,000-sheet stapler/stacker, the output bins are the upper bin
(2) (face up) and the lower bin (3) (face down).
The upper bin (face-up) (2) is the top bin on the stacker or stapler/stacker. This bin holds up to 100
sheets of paper in face-up order as they exit the MFP. A sensor causes the product to stop when the
bin is full. Product operation continues when you empty or reduce the amount of paper in the bin.
The lower bin (face-down) (3) is the lower bin on the stacker or stapler/stacker. This bin holds up to
3,000 sheets of paper and allows you to stack or staple jobs. This bin is the default output bin.
8-bin mailbox output bins
If you choose the 8-bin mailbox, the output bins are the upper bin and the eight face-down bins.
The upper bin (4) holds up to 125 sheets of paper.
The network administrator can assign the eight bins (5) to individual users or workgroups. Each bin can
stack up to 250 sheets of paper.
Multifunction finisher output bins
If you choose the multifunction finisher, the output bins are the upper bin ( 6) and the lower booklet bin
(7).
The upper bin (6) is the top bin on the multifunction finisher. This bin provides 1,000 sheets of stacking
capacity and can offset each job as it is stacked, delivering unstapled jobs face up or face down. This
bin also provides stapling for up to 50 sheets of paper per document. The upper bin is the default output
bin when the multifunction finisher is attached.
The lower booklet bin (7) is the lower bin on the multifunction finisher. This bin provides folding and
saddle stitching of booklets for up to 10 sheets of paper.
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Chapter 6 Paper and print media
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Select an output location
Printing
It is recommended that you select an output location (bin) through your program or driver. Where and
how you make selections depends on your program or driver, set the default output location from the
MFP control panel.
1.
Scroll to and touch Administration.
2.
Touch Default Job Options.
3.
Touch Default Print Options.
4.
Touch Output Bin.
5.
Touch the desired output bin.
Copying
You can set and override the current default output location (bin) from the MFP control panel for copy
jobs:
1.
Scroll to and touch Copy.
2.
Touch More Options.
3.
Touch Output Bin.
4.
Touch the desired output bin.
To set the default output bin for copy jobs:
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1.
Scroll to and touch Administration.
2.
Touch Default Job Options.
3.
Touch Default Copy Options.
4.
Touch Output Bin.
5.
Touch the desired output bin.
Select the output bin
95
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Chapter 6 Paper and print media
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7
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Print tasks
●
Media type and tray loading
●
Use features in the Windows printer driver
●
Staple documents
●
Cancel a print job
●
Print on envelopes
●
Job storage features for print
97
Media type and tray loading
Minimum media dimensions are 98 x 191 mm (3.8 x 7.5 inches).
Maximum media dimensions are 312 x 470 mm (12.3 x 18.5 inches).
Table 7-1 Tray 1 media information
Media type
Media specifications
Media quantity
Driver settings
Paper orientation
Paper and cardstock,
standard sizes
64 g/m2 (17 lb) bond to
216 g/m2 (58 lb) bond
Maximum stack height:
10 mm (0.6 inch)
Plain or unspecified
N/A
Two-sided printing: 64
g/m2 (17 lb) bond to 199
g/m2 (53 lb) bond
Equivalent to 100
sheets of 75 g/m2 (20
lb) bond.
Envelopes
64 g/m2 (17 lb) bond to
216 g/m2 (58 lb) bond
Up to 10 envelopes
Envelope
Short edge leading,
flap on right side facing
up
Labels
64 g/m2 (17 lb) bond to
216 g/m2 (58 lb) bond
Maximum stack height:
10 mm (0.6 inch)
Labels
Side to be printed on
facing up
Transparencies
64 g/m2 (17 lb) bond to
216 g/m2 (58 lb) bond
Maximum stack height:
10 mm (0.6 inch)
Transparencies
Side to be printed on
facing up
Heavy
64 g/m2 (17 lb) bond to
216 g/m2 (58 lb) bond
Maximum stack height:
10 mm (0.6 in.)
Light glossy, glossy, or
heavy glossy
Side to be printed on
facing up
Maximum stack height:
10 mm (0.6 in.)
Light glossy, glossy, or
heavy glossy
Side to be printed on
facing up
Two-sided printing: 64
g/m2 (17 lb) bond to 199
g/m2 (53 lb) bond
Glossy
64 g/m2 (17 lb) bond to
216 g/m2 (58 lb) bond
Two-sided printing: 64
g/m2 (17 lb) bond to 199
g/m2 (53 lb) bond
Table 7-2 Tray 2 and 3 media information
Media type
Media specifications
Media quantity
Driver settings
Paper orientation
Paper and cardstock
64 g/m2 (17 lb) bond to
199 g/m2 (53 lb) bond
Up to 500 sheets
Plain or unspecified
N/A
Heavy
64 g/m2 (17 lb) bond to
199 g/m2 (53 lb) bond
Up to 500 sheets
Light glossy, glossy, or
heavy glossy
Side to be printed on
facing up
Glossy
64 g/m2 (17 lb) bond to
199 g/m2 (53 lb) bond
Up to 500 sheets
Light glossy, glossy, or
heavy glossy
Side to be printed on
facing up
Light glossy, glossy, or
heavy glossy
Table 7-3 Tray 4 media information
98
Media type
Media specifications
Media quantity
Driver settings
Paper orientation
Paper and cardstock
64 g/m2 (17 lb) bond to
199 g/m2 (53 lb) bond
Up to 2000 sheets
Plain or unspecified
N/A
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Table 7-3 Tray 4 media information (continued)
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Media type
Media specifications
Media quantity
Driver settings
Paper orientation
Heavy
64 g/m2 (17 lb) bond to
199 g/m2 (53 lb) bond
Up to 2000 sheets
Light glossy, glossy, or
heavy glossy
Side to be printed on
facing up
Glossy
64 g/m2 (17 lb) bond to
199 g/m2 (53 lb) bond
Up to 2000 sheets
Light glossy, glossy, or
heavy glossy
Side to be printed on
facing up
Media type and tray loading
99
Use features in the Windows printer driver
Open the printer driver
How do I
Steps to perform
Open the printer driver
On the File menu in the software program, click Print. Select
the printer, and then click Properties or Preferences.
Get help for any printing option
Click the ? symbol in the upper-right corner of the printer driver,
and then click any item in the printer driver. A pop-up message
displays that provides information about the item. Or, click
Help to open the online Help.
Use printing shortcuts
To perform the following tasks, open the printer driver and click the Printing Shortcuts tab.
NOTE: In previous HP printer drivers, this feature was called Quick Sets.
How do I
Steps to perform
Use a printing shortcut
Select one of the shortcuts, and then click OK to print the job
with the predefined settings.
Create a custom printing shortcut
a) Select an existing shortcut as a base. b) Select the print
options for the new shortcut. c) Click Save As, type a name for
the shortcut, and click OK.
Set paper and quality options
To perform the following tasks, open the printer driver and click the Paper/Quality tab.
How do I
Steps to perform
Select a page size
Select a size from the Paper size drop-down list.
Select a custom page size
a) Click Custom. The Custom Paper Size dialog box opens.
b) Type a name for the custom size, specify the dimensions,
and click OK.
Select a paper source
Select a tray from the Paper source drop-down list.
Select a paper type
Select a type from the Paper type drop-down list.
Print covers on different paper
a) In the Special pages area, click Covers or Print pages on
different paper, and then click Settings. b) Select an option
to print a blank or preprinted front cover, back cover, or both.
Or, select an option to print the first or last page on different
paper. c) Select options from the Paper source and Paper
type drop-down lists, and then click Add. d) Click OK.
Print the first or last page on different paper
Adjust the resolution of printed images
In the Print Quality area, select an option from the first drop
down list. See the printer-driver online Help for information
about each of the available options.
Select draft-quality printing
In the Print Quality area, click EconoMode.
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Set document effects
To perform the following tasks, open the printer driver and click the Effects tab.
How do I
Steps to perform
Scale a page to fit on a selected paper size
Click Print document on, and then select a size from the dropdown list.
Scale a page to be a percent of the actual size
Click % of actual size, and then type the percent or adjust the
slider bar.
Print a watermark
a) Select a watermark from the Watermarks drop-down list.
b) To print the watermark on the first page only, click First page
only. Otherwise, the watermark is printed on each page.
Add or edit watermarks
a) In the Watermarks area, click Edit. The Watermark
Details dialog box opens. b) Specify the settings for the
watermark, and then click OK.
NOTE: The printer driver must be stored on your computer
for this to work.
Set document finishing options
To perform the following tasks, open the printer driver and click the Finishing tab.
How do I
Steps to perform
Print on both sides (Duplex)
Click Print on both sides. If you will bind the document along
the top edge, click Flip pages up.
Print a booklet
a) Click Print on both sides. b) In the Booklet layout dropdown list, click Left binding or Right binding. The Pages per
sheet option automatically changes to 2 pages per sheet.
Print multiple pages per sheet
a) Select the number of pages per sheet from the Pages per
sheet drop-down list. b) Select the correct options for Print
page borders, Page order, and Orientation.
Select page orientation
a) In the Orientation area, click Portrait or Landscape. b) To
print the page image upside down, click Rotate by 180
degrees.
Set product output options
To perform the following tasks, open the printer driver and click the Output tab.
NOTE: The options that are available on this tab depend on the finishing device that you are using.
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How do I
Steps to perform
Select staple options
Select a stapling option from the Staple drop-down list.
Print a separator page between copies
a) Click Job Separator. The Separator Page Details dialog
box opens. b) In the Separator Page Details drop-down list,
click Separator page, and then select a paper source and a
paper type. c) To print job-related data on the separator page,
click any or all of the check boxes. Click OK.
Select an output bin
Select an output bin from the Bin drop-down list.
Use features in the Windows printer driver 101
Set job storage options
To perform the following tasks, open the printer driver and click the Job Storage tab.
How do I
Steps to perform
Print one copy for proof before printing all the copies
In the Job Storage Mode area, click Proof and Hold. The
product prints the first copy only. A message appears on the
product control panel that prompts you to print the rest of the
copies.
Temporarily store a private job on the product and print it later
a) In the Job Storage Mode area, click Personal Job. b) In
the Make Job Private area, enter a 4-digit personal
identification number (PIN).
Temporarily store a job on the product
In the Job Storage Mode area, click Quick Copy. One copy
of the job is printed immediately, but you can print more copies
from the product control panel.
NOTE:
These jobs are deleted if the product is turned off.
Permanently store a job on the product
In the Job Storage Mode area, click Stored Job.
Make a permanently stored job private so that anyone who
tries to print it must provide a PIN
a) In the Job Storage Mode area, click Stored Job. b) In the
Make Job Private area, click PIN to print, and then enter a 4digit personal identification number (PIN).
Receive notification when someone prints a stored job
In the Job Notification Options area, click Display Job ID
when printing.
Set the user name for a stored job
In the User Name area, click User name to use the Windows
default user name. To provide a different user name, click
Custom and type the name.
Specify a name for the stored job
a) In the Job Name area, click Automatic to use the default
job name. To specify a job name, click Custom and type the
name. b) Select an option from the If job name exists dropdown list. Select Use Job Name + (1-99) to add a number to
the end of the existing name, or select Replace Existing
File to overwrite a job that already has that name.
Obtain support and product-status information
To perform the following tasks, open the printer driver and click the Services tab.
How do I
Steps to perform
Obtain support information for the product and order supplies
online
In the Internet Services drop-down list, select a support
option, and click Go!
Check the status of the product, including the level of supplies
Click the Device and Supplies Status icon. The Device
Status page of the HP embedded Web server opens.
Set advanced printing options
To perform the following tasks, open the printer driver and click the Advanced tab.
How do I
Steps to perform
Select advanced printing options
In any of the sections, click a current setting to activate a dropdown list so you can change the setting.
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How do I
Steps to perform
Change the number of copies that are printed
Open the Paper/Output section, and then enter the number of
copies to print. If you select 2 or more copies, you can select
the option to collate the pages.
NOTE: If the software program that you are using does not
provide a way to print a particular number of copies, you can
change the number of copies in the driver.
Changing this setting affects the number of copies for all print
jobs. After your job has printed, restore this setting to the
original value.
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Print colored text as black rather than as shades of gray
a) Open the Document Options section, and then open the
Printer Features section. b) In the Print All Text as Black
drop-down list, select Enabled.
Load letterhead or preprinted paper the same way for every
job, whether printing on one or both sides of the page
a) Open the Document Options section, and then open the
Printer Features section. b) In the Alternative Letterhead
Mode drop-down list, select On. c) At the product, load the
paper the same way you would for printing on both sides.
Change the order in which pages are printed
a) Open the Document Options section, and then open the
Layout Options section. b) In the Page Order drop-down list,
select Front to Back to print the pages in the same order as
they are in the document, or select Back to Front to print the
pages in the reverse order.
Use features in the Windows printer driver 103
Staple documents
NOTE: Stapling features are only available if the stapler/stacker or multifunction finisher are attached
to the MFP.
Set the stapler at the control panel for printed jobs
You can usually select the stapler in your software program or printer driver, although some options
might be available only in the printer driver. See Change printer-driver settings for Windows
on page 53 for more information. Where and how you make selections depends on your program or
driver. If the stapler cannot be selected in the program or printer driver, it can be selected using the MFP
control panel.
1.
Scroll to and touch Administration.
2.
Scroll to and touch Device Behavior.
3.
Scroll to and touch Stapler/Stacker or Multifunct. Finisher.
4.
Touch Staple.
5.
Touch the staple option you want to use.
NOTE: Selecting the stapler at the printer control panel changes the default setting to Staple. It is
possible that all print jobs will be stapled. However, settings that are changed in the printer driver override
settings that are changed at the control panel.
Set the stapler at the control panel for all copy jobs
NOTE: The following procedure changes the default setting for all copy jobs.
1.
Scroll to and touch Administration.
2.
Touch Default Job Options.
3.
Touch Default Copy Options.
4.
Touch Staple/Collate.
5.
Touch Staple.
6.
Touch the staple option you want to use.
Set the stapler at the control panel for a single copy job
NOTE: The following procedure sets the stapling option for only the current copy job.
1.
Touch Copy.
2.
Touch Staple/Collate.
3.
Touch the staple option you want to use.
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Configure the device to stop or continue when the staple cartridge is empty
You can specify whether the MFP stops printing when the staple cartridge is empty or if it continues
printing but does not staple the jobs.
1.
Scroll to and touch Administration.
2.
Scroll to and touch Device Behavior.
3.
Scroll to and touch Stapler/Stacker or Multifunct. Finisher.
4.
Touch Staples Out.
5.
Touch the option that you want to use:
●
Select Stop to stop all printing until the staple cartridge is replaced.
●
Select Continue to continue printing jobs without stapling them.
Load staples
Load staples if the MFP control-panel display prompts you with a Stapler Low On Staples or Order
staple cartridge message (the stapler has fewer than 20 usable staples left), or when it prompts you
with a Replace Stapler Cartridge or STAPLER OUT OF STAPLES message (the stapler is empty, or
the remaining staples cannot be used).
The stapler accepts print jobs if it is out of staples, but it does not staple the pages. The printer driver
can be configured to disable the staple option when the stapler cartridge is empty.
Load staples in the stapler/stacker
1.
Move the stapler/stacker away from the MFP.
Figure 7-1 Load staples in the stapler/stacker (1 of 5)
2.
Open the stapler unit door.
Figure 7-2 Load staples in the stapler/stacker (2 of 5)
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Staple documents 105
3.
On the empty staple cartridge, pull up on the green tab, and then pull the empty cartridge out.
Figure 7-3 Load staples in the stapler/stacker (3 of 5)
4.
Insert the new staple cartridge, and push down on the green tab so that the cartridge locks into
place.
Figure 7-4 Load staples in the stapler/stacker (4 of 5)
5.
Close the stapler unit door and push the stapler/stacker back into place.
Figure 7-5 Load staples in the stapler/stacker (5 of 5)
Load staples in the multifunction finisher
1.
Open the stapler unit door.
Figure 7-6 Load staples in the multifunction finisher (1 of 8)
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2.
Slide the stapler unit toward you.
Figure 7-7 Load staples in the multifunction finisher (2 of 8)
3.
Turn the large green knob until the blue dot appears in the window of the stapler unit.
Figure 7-8 Load staples in the multifunction finisher (3 of 8)
4.
Turn the small green knob at the top of the stapler unit clockwise until the staple cartridge moves
to the left of the stapler unit.
Figure 7-9 Load staples in the multifunction finisher (4 of 8)
CAUTION: The blue dot must appear in the window of the stapler unit before you remove the
staple cartridge. If you try to remove the staple cartridge before the blue dot appears in the window,
you could damage the finisher.
5.
On the empty staple cartridge, squeeze the tabs together and pull the empty cartridge out.
Figure 7-10 Load staples in the multifunction finisher (5 of 8)
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Staple documents 107
6.
Insert the new staple cartridge so that it locks into place.
Figure 7-11 Load staples in the multifunction finisher (6 of 8)
7.
Slide the stapler unit into the finisher.
Figure 7-12 Load staples in the multifunction finisher (7 of 8)
8.
Close the stapler unit door and realign the multifunction finisher against the MFP.
Figure 7-13 Load staples in the multifunction finisher (8 of 8)
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Cancel a print job
You can stop a print request by using the control panel or by using the software program. For instructions
about how to stop a print request from a computer on a network, see the online Help for the specific
network software.
NOTE: It can take some time for all printing to clear after you have canceled a print job.
Stop the current print job from the control panel
1.
Press Stop on the control panel.
2.
On the touchscreen, on the Device Has Been Paused screen, touch Cancel current job.
NOTE: If the print job is too far into the printing process, you might not have the option to cancel
it.
Stop the current print job from the software program
A dialog box will appear briefly on the screen, giving you the option to cancel the print job.
If several requests have been sent to the device through your software, they might be waiting in a print
queue (for example, in Windows Print Manager). See the software documentation for specific
instructions about canceling a print request from the computer.
If a print job is waiting in a print queue (computer memory) or print spooler (Windows 2000 or XP), delete
the print job there.
Click Start and then click Printers. Double-click the device icon to open the print spooler. Select the
print job that you want to cancel, and then press Delete. If the print job is not cancelled, you might need
to shut down and restart the computer.
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Cancel a print job 109
Print on envelopes
Envelopes must be printed from tray 1, which holds up to 10 envelopes. Printing performance depends
on the construction of the envelope. Always test a few sample envelopes before purchasing a large
quantity. For envelope specifications, see Supported paper and print media sizes on page 81 or go to
www.hp.com/support/ljm9040mfp or www.hp.com/support/ljm9050mfp.
CAUTION: Envelopes with clasps, snaps, windows, coated linings, exposed self-stick adhesives, or
other synthetic materials can severely damage the MFP. Do not use envelopes with pressure-sensitive
adhesive.
Use the following basic steps to print on envelopes.
1.
Load the envelopes in tray 1.
2.
Change the fuser levers.
3.
Send the print job.
Load envelopes in tray 1
1.
Open tray 1, but do not pull out the extension. (Most envelopes feed best without the extension.
However, oversize envelopes might need the extension.)
Figure 7-14 Load envelopes in tray 1 (1 of 3)
2.
Load up to 10 envelopes in the center of tray 1 with the side to be printed on facing up, and the
return-address end toward the MFP. Slide the envelopes into the MFP as far as they will go without
forcing them.
Figure 7-15 Load envelopes in tray 1 (2 of 3)
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3.
Adjust the guides to touch the envelope stack without bending the envelopes. Make sure that the
envelopes fit under the tabs on the guides.
Figure 7-16 Load envelopes in tray 1 (3 of 3)
4.
Change the fuser levers (see Change the fuser levers on page 111).
Change the fuser levers
1.
Move the output device away from the MFP to gain access to the left door.
Figure 7-17 Change the fuser levers (1 of 4)
2.
Open the left door.
Figure 7-18 Change the fuser levers (2 of 4)
WARNING! Avoid touching the adjacent fusing area. It can be hot.
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Print on envelopes 111
3.
Locate and lift up the two blue levers.
NOTE: Return the fuser levers to the down position after printing on envelopes.
CAUTION: Failure to return levers to the down position for standard paper types can result in
poor print quality.
Figure 7-19 Change the fuser levers (3 of 4)
4.
Close the left door.
Figure 7-20 Change the fuser levers (4 of 4)
5.
Push the output device back into place.
Print on envelopes from a program
1.
Load envelopes into tray 1.
2.
In your program or in the printer driver, select tray 1 as the source.
3.
Set the appropriate envelope size and type. For envelope specifications, see Supported paper and
print media sizes on page 81.
4.
If your program does not automatically format for an envelope, specify “Portrait” for page
orientation.
CAUTION: To avoid a jam, do not remove or insert an envelope after you begin printing.
5.
Set margins to within 15 mm (0.6 inch) from the edge of the envelope. For best print quality, set
margins for a return and mailing address (typical address margins for a Commercial #10 or DL
envelope are offered). Avoid printing over the area where the three back flaps meet on the back
of an envelope.
6.
Select the left bin as the output location.
7.
When finished printing on envelopes, return the fuser levers to the down position.
CAUTION: Failure to return levers to the down position for standard paper types can result in poor
print quality.
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Job storage features for print
The following job-storage features are available for print jobs:
●
Proof and hold jobs: This feature provides a quick and easy way to print and proof one copy of
a job and then print the additional copies.
●
Personal jobs: When you send a private job to the device, the job does not print until you provide
the required personal identification number (PIN) at the control panel.
●
Stored jobs: You can store a job such as a personnel form, time sheet, or calendar on the device
and allow other users to print the job at any time. Stored jobs also can be protected by a PIN.
Follow the instructions in this section to gain access to the job storage features at the computer. See
the specific section for the type of job that you want to create.
CAUTION: If you turn off the device, all proof-and-hold and personal jobs are deleted.
Gain access to the job storage features for print
For Windows
1.
On the File menu, click Print.
2.
Click Properties, and then click the Job Storage tab.
3.
Select the job storage mode that you want.
For Macintosh
In newer drivers: Select Job Storage in the pull-down menu in the Print dialog box. In older drivers,
select Printer Specific Options.
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Job storage features for print 113
Use the proof and hold feature
The proof and hold feature provides a quick and easy way to print and proof one copy of a job.
To permanently store the job and prevent the device from deleting it when space is needed for something
else, select the Stored Job option in the driver.
Create a proof and hold job
CAUTION: If the device needs additional space to store newer proof and hold jobs, the device deletes
other stored proof and hold jobs, starting with the oldest job. To permanently store a job and prevent
the device from deleting it when space is needed, select the Stored Job option in the driver instead of
the Proof and Hold option.
In the driver, select the Proof and Hold option and type a user name and job name.
The device prints one copy of the job for you to proof.
Print the remaining copies of a proof and hold job
At the device control panel, use the following procedure to print the remaining copies of a job held on
the hard disk.
1.
From the Home screen, touch Job Storage.
2.
Touch the Retrieve tab.
3.
Scroll to and touch the job storage folder that holds the job.
4.
Scroll to and touch the job that you want to print.
5.
Touch the Copies field to change the number of copies to print. Touch Retrieve Stored Job ( ) to
print the document.
Delete a proof and hold job
When you send a proof and hold job, the device automatically deletes your previous proof and hold job.
1.
From the Home screen, touch Job Storage.
2.
Touch the Retrieve tab.
3.
Scroll to and touch the job storage folder that holds the job.
4.
Scroll to and touch the job that you want to delete.
5.
Touch Delete.
6.
Touch Yes.
Use the personal job feature
Use the personal printing feature to specify that a job is not printed until you release it. First, set a 4digit PIN by typing the PIN in the printer driver. The PIN is sent to the device as part of the print job.
After you have sent the print job to the device, you must use the PIN to print the job.
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Create a personal job
To specify that a job is personal, in the driver, select the Personal Job option, type a user name and job
name, and then type a four-digit PIN into the Make Job Private field. The job will not print until you enter
the PIN at the device control panel.
Print a personal job
You can print a personal job at the control panel after the job has been sent to the device.
1.
From the Home screen, touch Job Storage.
2.
Touch the Retrieve tab.
3.
Scroll to and touch the job storage folder that holds the personal job.
4.
Scroll to and touch the personal job that you want to print.
NOTE: A personal job will have a
[lock symbol] next to it.
5.
Touch the PIN field.
6.
Use the numeric keypad to type the PIN, and then touch OK.
7.
Touch the Copies field to change the number of copies to print.
8.
Touch Retrieve Stored Job ( ) to print the document.
Delete a personal job
A personal job is automatically deleted from the device hard disk after you release it for printing. If you
want to delete the job without printing it, use this procedure.
1.
From the Home screen, touch Job Storage.
2.
Touch the Retrieve tab.
3.
Scroll to and touch the job storage folder that holds the personal job.
4.
Scroll to and touch the personal job that you want to delete.
NOTE: A personal job will have a
[lock symbol] next to it.)
5.
Touch the PIN field.
6.
Use the numeric keypad to type the PIN, and then touch OK.
7.
Touch Delete.
Use the QuickCopy feature
The QuickCopy feature prints the requested number of copies of a job and stores a copy on the device
hard disk. Additional copies of the job can be printed later. This feature can be turned off in the printer
driver.
The default number of different QuickCopy jobs that can be stored on the device is 32. At the control
panel, you can set a different default number. See Navigate the Administration menu on page 15.
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Job storage features for print 115
Create a QuickCopy job
CAUTION: If the device needs additional space to store newer QuickCopy jobs, the device deletes
other stored QuickCopy jobs, starting with the oldest job. To permanently store a job and prevent the
device from deleting it when space is needed, select the Job Storage option in the driver instead of the
QuickCopy option.
In the driver, select the QuickCopy option, and then type a user name and a job name.
When you send the job to print, the device prints the number of copies that you set in the driver. To print
more quick copies at the device control panel, see Print additional copies of a QuickCopy job
on page 116.
Print additional copies of a QuickCopy job
This section describes how to print additional copies of a job stored on the device hard disk at the control
panel.
1.
From the Home screen, touch Job Storage.
2.
Touch the Retrieve tab.
3.
Scroll to and touch the job storage folder that holds the job.
4.
Scroll to and touch the job that you want to print.
5.
Touch the Copies field to change the number of copies to print.
6.
Touch Retrieve Stored Job ( ) to print the document.
Delete a QuickCopy job
Delete a QuickCopy job at the device control panel when you no longer need it. If the device requires
additional space to store new QuickCopy jobs, the device automatically deletes other stored QuickCopy
jobs, starting with the oldest job.
NOTE: Stored QuickCopy jobs can be deleted at the control panel or in HP Web Jetadmin.
1.
From the Home screen, touch Job Storage.
2.
Touch the Retrieve tab.
3.
Scroll to and touch the job storage folder that holds the job.
4.
Scroll to and touch the job that you want to delete.
5.
Touch Delete.
6.
Touch Yes.
Use the stored job feature
You can save a print job to the device hard disk without printing it. You can then print the job at any time
at the device control panel. For example, you might want to download a personnel form, calendar, time
sheet, or accounting form that other users can print when they need it.
116 Chapter 7 Print tasks
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Create a stored print job
In the driver, select the Stored Job option, and then type a user name and job name. The job does not
print until someone requests it at the device control panel.
Print a stored print job
At the control panel, you can print a job that is stored on the device hard disk.
1.
From the Home screen, touch Job Storage.
2.
Touch the Retrieve tab.
3.
Scroll to and touch the job storage folder that holds the stored job.
4.
Scroll to and touch the stored job that you want to print.
5.
Touch Retrieve Stored Job ( ) to print the document.
6.
Touch the Copies field to change the number of copies to print.
7.
Touch Retrieve Stored Job ( ) to print the document.
If the file has
(lock symbol) next to it, the job is a private job and requires a PIN.
Delete a stored print job
Jobs stored on the device hard disk can be deleted at the control panel.
1.
From the Home screen, touch Job Storage.
2.
Touch the Retrieve tab.
3.
Scroll to and touch the job storage folder that holds the stored job.
4.
Scroll to and touch the stored job that you want to delete.
5.
Touch Delete.
6.
Touch Yes.
If the file has
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(lock symbol) next to it, the job requires a PIN to delete it.
Job storage features for print 117
118 Chapter 7 Print tasks
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8
Copy
This device can function as a standalone, walk-up copier. It is not necessary to install the printing system
software on the computer; you can adjust the copy settings at the control panel. You can also copy
originals by using either the document feeder or the scanner glass.
This chapter provides information about how to make copies and how to change copy settings, including
the following topics:
●
Use the Copy screen
●
Set the default copy options
●
Basic copy instructions
●
Adjust the copy settings
●
Copy two-sided documents
●
Copy mixed-size originals
●
Change the copy-collation setting
●
Copy photos and books
●
Combine copy jobs by using Job Build
●
Cancel a copy job
●
Job storage features for copy
It is recommended that you review the basic control-panel information before using the device copying
functions. See Use the control panel on page 12 for more information.
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119
Use the Copy screen
From the Home screen, touch Copy to view the Copy screen. Note that only the first six copy features
are immediately visible. In order to view additional copy features, touch More Options.
Figure 8-1 Copy screen
120 Chapter 8 Copy
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Set the default copy options
You can use the administration menu to establish default settings that apply to all copy jobs. If necessary,
you can override most settings for an individual job. After that job is complete, the device returns to the
default settings.
1.
From the Home screen, scroll to and touch Administration.
2.
Touch Default Job Options, and then touch Default Copy Options.
3.
Several options are available. You can configure defaults for all options, or for only some options.
For information about each option, see Adjust the copy settings on page 123. The built-in Help
system also provides an explanation of each option. Touch the Help button ( ) in the upper-right
corner of the screen.
4.
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To exit the administration menu, touch the Home button ( ) in the upper-left corner of the screen.
Set the default copy options 121
Basic copy instructions
This section provides the basic instructions for copying.
Copy from the scanner glass
Use the scanner glass to make as many as 999 copies of small, lightweight media or heavy media. This
includes media such as receipts, newspaper clippings, photographs, old documents, worn documents,
and books.
Place original documents face-down on the glass. Align the corner of the original with the upper-left
corner of the glass.
To make copies by using the default copy options, use the numeric keypad on the control panel to select
the number of copies, and press Start. To use customized settings, touch Copy. Specify the settings,
and then press Start. For more information about using customized settings, see Adjust the copy settings
on page 123.
Copy from the document feeder
Use the document feeder to make as many as 999 copies of a document that has up to 50 pages
(depending on the thickness of the pages). Place the document into the document feeder with the pages
facing down.
To make copies by using the default copy options, use the numeric keypad on the control panel to select
the number of copies, and press Start. To use customized settings, touch Copy. Specify the settings,
and then press Start. For more information about using customized settings, see Adjust the copy settings
on page 123.
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Adjust the copy settings
The device offers several features so you can optimize copied output. These features are all available
on the Copy screen.
The Copy screen consists of several pages. From the first page, touch More Options to go to the next
page. Then touch the up or down arrow buttons to scroll to other pages.
For details about how to use an option, touch the option, and then touch the help ( ) button in the upperright corner of the screen. The following table provides an overview of the copy options.
NOTE: Depending on how the system administrator has configured the device, some of these options
might not appear. The options in the table are listed in the order in which they can appear.
Option name
Description
Sides
Use this feature to indicate whether the original document is printed on one or both sides, and
whether the copies should be printed on one or both sides.
Reduce/Enlarge
Use this feature to reduce or enlarge the copied image on the page.
Staple/Collate or Collate
If the optional HP Stapler/Stacker or HP Multifunction Finisher is attached, the Staple/Collate
option is available. Use this feature to set up options for stapling and assembling the pages in
sets of copies.
If the optional HP Stapler/Stacker or HP Multifunction Finisher is not attached, the Collate option
is available. Use this feature to assemble each set of copied pages in the same order as the
original document.
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Paper Selection
Use this feature to select the tray that holds the size and type of paper that you want to use.
Image Adjustment
Use this feature to improve the overall quality of the copy. For example, you can adjust the
darkness and sharpness, and you can use the Background Cleanup setting to remove faint
images from the background or to remove a light background color.
Content Orientation
Use this feature to specify the way the content of the original page is placed on the page: portrait
or landscape.
Output Bin
Use this feature to select an output bin for the copies.
Optimize Text/Picture
Use this feature to optimize the output for a particular type of content. You can optimize the
output for text or printed pictures, or you can manually adjust the values.
Pages per Sheet
Use this feature to copy multiple pages onto one sheet of paper.
Original Size
Use this feature to describe the page size of the original document.
Booklet Format
Use this feature to copy two or more pages onto one sheet of paper so you can fold the sheets
in the center to form a booklet.
Edge-To-Edge
Use this feature to avoid shadows that can appear along the edges of copies when the original
document is printed close to the edges. Combine this feature with the Reduce/Enlarge feature
to ensure that the entire page is printed on the copies.
Job Build
Use this feature to combine several sets of original documents into one copy job. Also use this
feature to copy an original document that has more pages than the document feeder can
accommodate at one time.
Adjust the copy settings 123
Copy two-sided documents
Two-sided documents can be copied manually or automatically.
Copying two-sided documents manually
Copies resulting from this procedure are printed on one side, and need to be hand-collated.
1.
Load the documents to be copied into the document feeder input tray with the first page facing
down, and with the top of the page leading into the document feeder.
2.
Touch Start Copy. The odd-numbered pages are copied and printed.
3.
Remove the stack from the document feeder output tray and reload the stack with the last page
facing down, and with the top of the page leading into the document feeder.
4.
Touch Start Copy. The even-numbered pages are copied and printed.
5.
Collate the odd- and even-numbered printed copies.
Figure 8-2 Collate copies
Copy two-sided documents automatically
The default copy setting is one-sided to one-sided. Use the following procedures to change the setting
so you can copy from or to documents that are two-sided.
Make two-sided copies from one-sided documents
1.
Load the documents to be copied into the document feeder with the first page facing down, and
with the top of the page leading.
2.
On the control panel, touch Copy.
3.
Touch Sides.
4.
Touch 1-sided original, 2-sided output.
5.
Touch OK.
6.
Touch Start Copy.
Make two-sided copies from two-sided documents
1.
Load the documents to be copied into the document feeder with the first page facing down, and
with the top of the page leading.
2.
On the control panel, touch Copy.
3.
Touch Sides.
124 Chapter 8 Copy
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4.
Touch 2-sided original, 2-sided output.
5.
Touch OK.
6.
Touch Start Copy.
Make one-sided copies from two-sided documents
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1.
Load the documents to be copied into the document feeder with the first page facing down, and
with the top of the page leading.
2.
On the control panel, touch Copy.
3.
Touch Sides.
4.
Touch 2-sided original, 1-sided output.
5.
Touch OK.
6.
Touch Start Copy.
Copy two-sided documents 125
Copy mixed-size originals
You can copy original documents that are printed on different sizes of paper as long as the sheets of
paper have one common dimension. For example, you could combine letter and legal sizes, or you could
combine A4 and A5 sizes.
1.
Arrange the sheets in the original document so they all have the same width.
2.
Place the sheets face-down into the document feeder, and adjust both paper guides against the
document.
3.
From the Home screen, touch Copy.
4.
Touch Original Size.
NOTE: If this option is not on the first screen, touch More Options until the option appears.
5.
Select Mixed Ltr/Lgl, and then touch OK.
6.
Touch Start Copy.
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Change the copy-collation setting
You can set the device to automatically collate multiple copies into sets. For example, if you are making
two copies of three pages and the automatic collation is on, the pages print in this order: 1,2,3,1,2,3. If
automatic collation is off, the pages print in this order: 1,1,2,2,3,3.
To use the automatic collation, the original document size must fit into the memory. If it does not, the
device makes only one copy and a message appears notifying you of the change. If that happens, use
one of the following methods to finish the job:
●
Split the job into smaller jobs that contain fewer pages.
●
Make only one copy of the document at a time.
●
Turn off the automatic collation.
The collation setting you select is in effect for all copies until you change the setting. The default setting
for automatic copy collation is On.
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1.
On the control panel, touch Copy.
2.
Touch Staple/Collate or Collate.
3.
Touch Off.
4.
Touch OK.
Change the copy-collation setting 127
Copy photos and books
Copy a photo
NOTE: Photos should be copied from the flatbed scanner, not from the document feeder.
1.
Lift the lid and place the photo on the flatbed scanner with the picture-side down and the upperleft corner of the photo in the upper-left corner of the glass.
2.
Gently close the lid.
3.
Touch Start Copy.
Copy a book
1.
Place the book face down on the glass with the top edge toward the rear of the glass. Align the
along the top edge of the glass.
book spine with the book icon
2.
Touch Copy.
3.
Scroll to and touch Book Copy.
4.
Touch Book Copy On and then touch OK.
5.
Select the number of copies to make and adjust other settings as needed.
6.
Touch Start Copy, or press the Start button on the control panel.
7.
Select which pages of the book should be copied:
●
Copy both pages copies the images on both the left and right side of the spine
●
Skip left page copies the image on the right side of the spine only
●
Skip right page copies the image on the left side of the spine only
8.
Touch Scan.
9.
After the last page is scanned, touch Finish.
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Combine copy jobs by using Job Build
Use the Job Build feature to build a single copy job from multiple scans. You can use either the document
feeder or the scanner glass. The settings for the first scan are used for subsequent scans.
1.
Touch Copy.
2.
Scroll to and touch Job Build.
3.
Touch Job Build On.
4.
Touch OK.
5.
If necessary, select the desired copy options.
6.
Touch Start Copy. After each page is scanned, the control panel prompts you for more pages.
7.
If the job contains more pages, load the next page, and then touch Scan.
The product temporarily saves all the scanned images. The product will begin printing copies when
it has enough information to begin. Touch Finished to finish printing the copies.
NOTE: In Job Build, if you scan the first page of a document by using the document feeder, then you
must scan all of the pages in that document by using the document feeder. If you scan the first page of
a document by using the scanner glass, then you must scan all of the pages in that document by using
the scanner glass.
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Combine copy jobs by using Job Build 129
Cancel a copy job
To cancel the copy job that is currently running, touch Stop on the control panel. This pauses the device.
Then touch Cancel Current Job.
NOTE: If you cancel a copy job, clear the document from the flatbed scanner or from the automatic
document feeder.
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Job storage features for copy
You can create a stored copy job at the device control panel that can be printed at a later time.
Create a stored copy job
1.
Place the original document face-down on the glass or face-down in the ADF.
2.
From the Home screen, touch Job Storage.
3.
Touch the Create tab.
4.
Specify the name for the stored job in one of these ways:
●
Select an existing folder from the list. Touch New Job and type a job name.
●
Touch the box below the existing Folder Name: or Job Name: on the right-hand side of the
screen, and then edit the text.
5.
A private stored job has a lock icon next to the name, and it requires that you specify a PIN to
retrieve it. To make the job private, select PIN to Print and then type the PIN for the job. Touch
OK.
6.
Touch More Options to view and change other job storage options.
7.
After all the options are set, touch Create Stored Job ( ) in the upper-left corner of the screen to
scan the document and store the job. The job is saved on the device until you delete it, so you can
print it as often as necessary.
Print a stored copy job
At the control panel, you can print a job that is stored on the device hard disk.
1.
From the Home screen, touch Job Storage.
2.
Touch the Retrieve tab.
3.
Scroll to and touch the job storage folder that holds the stored job.
4.
Scroll to and touch the stored job that you want to print.
5.
Touch Retrieve Stored Job ( ) to print the document.
6.
Touch the Copies field to change the number of copies to print.
7.
Touch Retrieve Stored Job ( ) to print the document.
If the file has
(lock symbol) next to it, the job is a private job and requires a PIN.
Delete a stored copy job
Jobs stored on the device hard disk can be deleted at the control panel.
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1.
From the Home screen, touch Job Storage.
2.
Touch the Retrieve tab.
3.
Scroll to and touch the job storage folder that holds the stored job.
Job storage features for copy 131
4.
Scroll to and touch the stored job that you want to delete.
5.
Touch Delete.
6.
Touch Yes.
If the file has
132 Chapter 8 Copy
(lock symbol) next to it, the job requires a PIN to delete it.
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9
Scan and send to e-mail
The MFP offers color-scanning and digital-sending capabilities. By using the control panel, you can scan
black-and-white or color documents and send them to an e-mail address as an e-mail attachment. To
use digital sending, the device must be connected to a local area network (LAN).
NOTE: The e-mail icon is not shown on the control panel if e-mail is not configured.
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●
Configure the device to send e-mail
●
Use the Send E-mail screen
●
Perform basic e-mail functions
●
Use the address book
●
Change e-mail settings for the current job
●
Scan to a folder
●
Scan to a workflow destination
133
Configure the device to send e-mail
Before you can send a document to e-mail, you must configure the device.
NOTE: The instructions that follow are for configuring the device at the control panel. You can also
perform these procedures by using the embedded Web server. For more information, see
Embedded Web server on page 152.
Supported protocols
The HP LaserJet M9040 and HP LaserJet M9050 MFP models support Simple Mail Transfer Protocol
(SMTP) and Lightweight Directory Access Protocol (LDAP).
SMTP (e-mail gateway)
●
SMTP is a set of rules that define the interaction between programs that send and receive e-mail.
In order for the device to send documents to e-mail, it must be connected to a LAN that has access
to an e-mail server that supports SMTP. The SMTP server must also have Internet access.
●
If you are using a LAN connection, contact your system administrator to obtain the IP address or
host name for your SMTP server. If you are connecting through a DSL or cable connection, contact
the internet service provider to obtain the SMTP server IP address.
●
LDAP is used to gain access to a database of information. When the device uses LDAP, it searches
a global list of e-mail addresses. As you begin to type the e-mail address, LDAP uses an autocomplete feature that supplies a list of e-mail addresses that match the characters you type. As
you type additional characters, the list of matching e-mail addresses becomes smaller.
●
The device supports LDAP, but a connection to an LDAP server is not required in order for the
device to be able to send to e-mail.
LDAP
NOTE: If you need to change the LDAP settings, you must change them by using the embedded
Web server. For more information, see Embedded Web server on page 152, or see the Embedded
Web Server User Guide on the device CD.
Configure e-mail server settings
Find the IP address for the SMTP server by touching the Network Address button on the control-panel
home screen or by consulting your system administrator. Then use the following procedures to manually
configure and test the IP address.
Configure the SMTP gateway address
1.
From the Home screen, touch Administration.
2.
Touch Initial Setup.
3.
Touch E-mail Setup, and then touch SMTP Gateway.
4.
Type the SMTP gateway address, either as an IP address or as a fully qualified domain name. If
you do not know the IP address or domain name, contact the network administrator.
5.
Touch OK.
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Test the SMTP settings
1.
From the Home screen, touch Administration.
2.
Touch Initial Setup.
3.
Touch E-mail Setup, and then touch Test Send Gateway.
If the configuration is correct, Gateways OK appears on the control-panel display.
If the first test was successful, send an e-mail to yourself by using the digital-send feature. If you receive
the e-mail, you have successfully configured the digital-sending feature.
If you do not receive the e-mail, use these actions to resolve issues with the digital-sending software:
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●
Check the SMTP and address to make sure that you typed them correctly.
●
Print a configuration page. Verify that the SMTP gateway address is correct.
●
Make sure that the network is operating correctly. Send an e-mail to yourself from a computer. If
you receive the e-mail, the network is operating correctly. If you do not receive the e-mail, contact
your network administrator or Internet service provider (ISP).
●
Run the DISCOVER.EXE file. This program attempts to find the gateway. You can download the
file from the HP Web site at www.hp.com/support/ljm9040mfp or www.hp.com/support/
ljm9050mfp.
Configure the device to send e-mail 135
Use the Send E-mail screen
Use the touchscreen to navigate through the options on the Send E-mail screen.
1
Send E-mail button
Touching this button scans the document and sends an e-mail file to the provided e-mail
addresses.
2
Home button
Touching this button opens the Home screen.
3
From: field
Touch this field to open the keyboard, and then type your e-mail address. If the system
administrator has configured the device to do so, this field might automatically insert a default
address.
4
To: field
Touch this field to open the keyboard, and then type the e-mail addresses of those whom you
want to receive the scanned document.
5
Subject: field
Touch this field to open the keyboard, and then type a subject title.
6
More Options button
Touch this button to change certain e-mail settings for the current scan job.
7
Scroll bar
Use the scroll bar to view and set up the CC:, BCC:, Message, and File Name fields. Touch any
of those fields to open the keyboard and add the necessary information.
8
Address book buttons
Touch these buttons to use the address book to populate the To:, CC:, or BCC: fields. For more
information, see Use the address book on page 139.
9
Help button
Touch this button for control-panel help. For more information, see Use the control panel
on page 12.
10
Error/warning button
This button appears only when there is an error or warning in the status line area. Touch it to open
a pop-up screen that will help you resolve the error or warning.
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Perform basic e-mail functions
The device e-mail feature offers the following benefits:
●
Sends documents to multiple e-mail addresses, saving time and delivery costs.
●
Delivers files in black-and-white or in color. Files can be sent in different file formats that the
recipient can manipulate.
With e-mail, documents are scanned into the device memory and sent to an e-mail address or multiple
addresses as an e-mail attachment. Digital documents can be sent in several graphics formats, such
as .TFF and .JPG, which allows recipients to manipulate the document file in various programs to meet
their specific needs. Documents arrive in near-original quality, and then can be printed, stored, or
forwarded.
In order to use the e-mail feature, the device needs to be connected to a valid SMTP local area network
that includes Internet access.
Load documents
You can scan a document by using either the glass or the ADF. The glass and ADF can accommodate
Executive / A5 to Ledger (LDR, 11x17) / A3. Smaller originals, receipts, irregular and worn documents,
stapled documents, previously folded documents, and photographs should be scanned by using the
glass. Multiple-page documents can be scanned easily by using the ADF.
Send documents
The device scans both black-and-white and color originals. You can use default settings or change the
scanning preferences and file formats. The following are the default settings:
●
Color
●
PDF (requires the recipient to have an Adobe Acrobat viewer to view the e-mail attachment)
For information about changing the settings for the current job, see Change e-mail settings for the current
job on page 141.
Send a document
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1.
Place the document face-down on the scanner glass or face-down in the ADF.
2.
From the Home screen, touch E-mail.
3.
If prompted, type your user name and password.
4.
Complete the From:, To:, and Subject: fields. Scroll down and complete the CC:, BCC:, and
Message fields if appropriate. Your user name or other default information might appear in the
From: field. If so, you might not be able to change it.
5.
(Optional) Touch More Options to change the settings for the document that you are sending (for
example, the document’s original size). If you are sending a two-sided document, you should select
Sides and an option with a two-sided original.
6.
Press Start to begin sending.
7.
When you are finished, remove the original document from the scanner glass, ADF, or output bin.
Perform basic e-mail functions 137
Use the auto-complete function
When you type characters into the To:, CC:, or From: fields on the Send E-mail screen, the autocomplete function is activated. As you type the required address or name by using the keyboard screen,
the device automatically searches the address book list and completes the address or name by using
the first match. You can then select that name by touching Enter, or continue typing the name until autocomplete finds the correct entry. If you type a character that does not match any entry in the list, the
auto-complete text is removed from the display to indicate that you are typing an address that is not in
the address book.
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Use the address book
You can send e-mail to a list of recipients by using the address book feature of the device. See your
system administrator for information about configuring address lists.
NOTE: You can also use the embedded Web server (EWS) to create and manage the e-mail address
book. The EWS e-mail address book can be used to add, edit, or delete single e-mail addresses or email distribution lists. For more information, see Embedded Web server on page 152.
Create a recipient list
1.
From the Home screen, touch E-mail.
2.
Complete one of the following steps:
●
Touch To: to open the keyboard screen, and then type the recipients' e-mail addresses.
Separate multiple e-mail addresses with a semicolon or by touching Enter on the touchscreen.
●
Use the address book.
a.
On the Send E-mail screen, touch the address book button ( ) to open the address
book.
b.
Navigate the entries in the address book by using the scroll bar. Hold down the arrow to
scroll quickly through the list.
c.
Highlight the name to select a recipient, and then touch the add button (
).
You can also select a distribution list by touching the drop-down list at the top of the
screen and then touching All, or add a recipient from a local list by touching Local in the
to add the name to
drop-down list. Highlight the appropriate names, and then touch
your list of recipients.
You can remove a recipient from your list by scrolling to highlight the recipient, and then
touching the remove button ( ).
3.
The names in the recipient list are placed in the text line of the keyboard screen. If you want, you
can add a recipient that is not found in the address book by typing the e-mail address on the
keyboard. After you are satisfied with your recipient list, touch OK.
4.
Touch OK.
5.
Finish typing information in the CC: and Subject: fields on the Send E-mail screen, if necessary.
You can check the list of recipients by touching the down arrow in the To: text line.
6.
Press Start.
Use the local address book
Use the local address book to store frequently-used e-mail addresses. The local address book can be
shared between devices that use the same server to gain access to the HP Digital Sending software.
You can use the address book when you type e-mail addresses in the From:, To:, CC:, or BCC: fields.
You can also add or delete addresses in the address book.
To open the address book, touch the address book button ( ).
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Use the address book 139
Add e-mail addresses to the local address book
1.
Touch Local.
2.
Touch
3.
(Optional) Touch the Name field, and in the keyboard that appears type a name for the new entry.
Touch OK.
.
The name is the alias for the e-mail address. If you do not type an alias name, the alias will be the
e-mail address itself.
4.
Touch the Address field, and in the keyboard that appears type the e-mail address for the new
entry. Touch OK.
Delete e-mail addresses from the local address book
You can delete e-mail addresses that you no longer use.
NOTE: To change an e-mail address, you must first delete the address and then add the corrected
address as a new address in the local address book.
1.
Touch Local.
2.
Touch the e-mail address that you want to delete.
3.
Touch
.
The following confirmation message appears: Do you want to delete the selected address(es)?
4.
Touch Yes to delete the e-mail address(es) or touch No to return to the Address Book screen.
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Change e-mail settings for the current job
Use the More Options button to change the following e-mail settings for the current print job:
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Button
Description
Document File Type
Touch this button to change the type of file the device creates after scanning the document.
Output Quality
Touch this button to increase or decrease the print quality of the file being scanned. A higher quality
setting produces a larger file size.
Resolution
Touch this button to change the scan resolution. A higher resolution setting produces a larger file size.
Color/Black
Touch this button to determine whether you will scan the document in color or in black-and-white.
Original Sides
Touch this button to indicate if the original document is one-sided or two-sided.
Content Orientation
Touch this button to select either the portrait or landscape orientation for the original.
Original Size
Touch this button to select the size of the document: letter, A4, legal, or mixed letter/legal.
Optimize Text/
Picture
Touch this button to change the scanning procedure based on the type of document that you are
scanning.
Job Build
Touch this button to activate or deactivate the Job Build mode, which enables you to scan several small
scan jobs and send them as one file.
Image Adjustment
Touch this button to change the darkness and sharpness settings, or to clean up background clutter on
the original.
Change e-mail settings for the current job 141
Scan to a folder
If the system administrator has made the feature available, the device can scan a file and send it to a
folder on the network. Supported operating systems for folder destinations include Windows 2000,
Windows XP, Windows Server 2003, and Windows Vista.
NOTE: You might be required to supply a user name and password in order to use this option, or to
send to certain folders. See your system administrator for more information.
1.
Place the document face-down on the scanner glass or face-down in the ADF.
2.
From the Home screen, touch Network Folder.
3.
In the Quick Access Folders list, select the folder in which you want to save the document.
4.
Touch the File Name field to open the keyboard pop-up screen, and then type the file name.
5.
Touch Send to Network Folder.
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Scan to a workflow destination
NOTE: This device feature is provided by the optional Digital Sending Software.
If the system administrator has enabled the workflow functionality, you can scan a document and send
it to a custom workflow destination. A workflow destination gives you the ability to send additional
information, along with the scanned document, to a specified network or file transfer protocol (FTP)
location. Prompts for specific information appear on the control-panel display. The system administrator
can also designate a printer as a workflow destination, which allows you to scan a document and then
send it directly to a network printer for printing.
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1.
Place the document face-down on the scanner glass or face-down in the ADF.
2.
From the Home screen, touch Workflow.
3.
Select the destination to which you want to scan.
4.
In the Text Field field, type the data that you want to accompany the file, and then touch Send
Workflow.
Scan to a workflow destination 143
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10 Fax
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●
Analog fax
●
Digital fax
145
Analog fax
Add analog fax capabilities to the MFP by purchasing and installing the Analog Fax Accessory 300.
When the analog fax accessory is installed, the MFP can function as a standalone fax machine. See
Order parts, accessories, and supplies on page 240 for information about ordering the analog fax
accessory. The Analog Fax Accessory 300 Fax Guide and the Analog Fax Accessory 300 Send Fax
Driver Guide are available at www.hp.com/go/mfpfaxaccessory300.
Connect the fax accessory to a phone line
When connecting the fax accessory to a phone line, ensure that the phone line being used for the fax
accessory is a dedicated line that is not used by any other devices. Also, this line should be an analog
line because the fax will not function correctly if it is connected to some digital PBX systems. If you are
not sure whether you have an analog or digital phone line, contact your telecom provider.
NOTE: HP recommends using the phone cord that comes with the fax accessory to ensure that the
accessory functions correctly.
Follow these instructions to connect the fax accessory to a phone jack.
1.
Locate the phone cord that is included with the fax accessory kit. Connect one end of the phone
cord into the fax accessory phone jack that is on the formatter. Push the connector until it clicks.
Figure 10-1 Connect the fax accessory to a phone line
CAUTION: Be sure to connect the phone line to the fax accessory port, which is located at the
bottom of the formatter.
2.
Connect the other end of the phone cord into the phone jack on the wall. Push the connector until
it clicks or until it is securely seated. Because different types of connectors are used in different
countries/regions, the connector might not make an audible click.
Configure and use the fax features
Before you can use the fax features, you must configure them in the control-panel menus. For complete
information about configuring and using the fax accessory, and for information about troubleshooting
problems with the fax accessory, see the HP LaserJet Analog Fax Accessory 300 User Guide. This
guide is provided with the fax accessory.
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Use the Send Fax driver to send a fax from a computer without going to the MFP control panel. See the
HP LaserJet MFP Analog Fax Accessory 300 Send Fax Driver Guide for more information.
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Analog fax 147
Digital fax
Digital faxing is available when you install the optional HP Digital Sending Software. For information
about ordering this software, go to http://www.hp.com/go/digitalsending.
With digital faxing, the MFP does not need to be connected directly to a phone line. Instead, the MFP
can send a fax in one of three ways:
●
LAN fax sends faxes through a third-party fax provider.
●
Microsoft Windows 2000 fax is a fax modem and Digital Sender Module on a computer that allows
the computer to operate as a turnkey gateway fax.
●
Internet fax uses an Internet fax provider to process faxes, and the fax is delivered on a traditional
fax machine or sent to the user’s e-mail.
For complete information about using digital faxing, see the documentation that is provided with the
HP Digital Sending Software.
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11 Manage and maintain
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●
Information pages
●
Embedded Web server
●
HP Easy Printer Care
●
Use HP Web Jetadmin software
●
HP Printer Utility for Macintosh
●
Security features
●
Set the real-time clock
●
Clean the MFP
●
Calibrate the scanner
●
Configure alerts
●
Manage supplies
●
Printer maintenance kit
●
Manage memory
●
Economy settings
149
Information pages
Information pages provide details about the device and its current configuration. The following table
provides the instructions for printing the information pages.
Page description
How to print the page from the MFP control panel
Menu map
1.
From the Home screen, touch Administration.
Shows the control-panel menus and
available settings.
2.
Touch Information.
3.
Touch Configuration/Status Pages.
4.
Touch Administration Menu Map.
5.
Touch Print.
The content of the menu map varies, depending on the options currently installed in
the device.
For a complete list of control panel menus and possible values, see Use the control
panel on page 12.
Configuration page
1.
From the Home screen, touch Administration.
Shows device settings and installed
accessories.
2.
Touch Information.
3.
Touch Configuration/Status Pages.
4.
Touch Configuration Page.
5.
Touch Print.
NOTE: If the device contains an HP Jetdirect print server or an optional hard disk
drive, additional configuration pages print that provide information about those
devices.
Supplies status page
1.
From the Home screen, touch Administration.
Shows status of print-cartridge life and
status of maintenance kit.
2.
Touch Information.
3.
Touch Configuration/Status Pages.
4.
Touch Supplies Status Page.
5.
Touch Print.
NOTE: If you are using non-HP supplies, the supplies status page might not show
the remaining life for those supplies.
Usage page
1.
From the Home screen, touch Administration.
Shows a page count for each size of
paper printed, the number of one-sided
(simplexed) or two-sided (duplexed)
pages, and the average percentage of
coverage.
2.
Touch Information.
3.
Touch Configuration/Status Pages.
4.
Touch Usage Page.
5.
Touch Print.
File directory
1.
From the Home screen, touch Administration.
Contains information for any mass
storage devices, such as flash drives,
memory cards, or hard disks, that are
installed in the device.
2.
Touch Information.
3.
Touch Configuration/Status Pages.
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Page description
How to print the page from the MFP control panel
4.
Touch File Directory.
5.
Touch Print.
Fax reports
1.
From the Home screen, touch Administration.
Five reports show fax activity, fax calls,
billing codes, blocked fax numbers, and
speed-dial numbers.
2.
Touch Information.
3.
Touch Fax Reports.
NOTE: Fax reports are available only
on models that have the fax accessory
installed.
4.
Touch one of the following buttons to print the corresponding report:
5.
◦
Fax Activity Log
◦
Fax Call Report
◦
Billing Codes Report
◦
Blocked Fax List
◦
Speed Dial List
Touch Print.
For more information, see the fax guide that came with the device.
Font lists
1.
From the Home screen, touch Administration.
Shows which fonts are currently
installed in the device.
2.
Touch Information.
3.
Touch Sample Pages/Fonts.
4.
Touch either PCL Font List or PS Font List.
5.
Touch Print.
NOTE:
DIMM.
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The font lists also show which fonts reside on a hard disk accessory or
Information pages 151
Embedded Web server
Use the embedded Web server to view MFP and network status and to manage printing functions from
your computer instead of from the MFP control panel. The following are examples of what you can do
using the embedded Web server:
NOTE: When the printer is directly connected to a computer, use the HP Easy Printer Care to view
the printer status.
●
View MFP status information.
●
Set the type of media that is loaded in each tray.
●
Determine the remaining life for all supplies and order new ones.
●
View and change tray configurations.
●
View and change the MFP control-panel menu configuration.
●
View and print internal pages.
●
Receive notification of MFP and supplies events.
●
View and change network configuration.
To use the embedded Web server, you must have Microsoft Internet Explorer 5.01 or later or Netscape
6.2 or later for Windows, Mac OS, and Linux (Netscape only). Netscape Navigator 4.7 is required for
HP-UX 10 and HP-UX 11. The embedded Web server works when the MFP is connected to an IP-based
network. The embedded Web server does not support IPX-based MFP connections. You do not have
to have Internet access to open and use the embedded Web server.
When the MFP is connected to the network, the embedded Web server is automatically available.
NOTE: For complete information about using the embedded Web server, see the Embedded Web
Server User Guide, which is on the HP LaserJet M9040 MFP and HP LaserJet M9050 MFP software
CD.
Open the embedded Web server by using a network connection
1.
In a supported Web browser on your computer, type the device IP address or host name in the
address/URL field. To find the IP address or host name, print a configuration page. See Information
pages on page 150.
NOTE: After you open the URL, you can bookmark it so that you can return to it quickly in the
future.
2.
The embedded Web server has four tabs that contain settings and information about the device:
the Information tab, the Settings tab, the Networking tab, and the Digital Sending tab. Click the
tab that you want to view.
See Embedded Web server sections on page 153 for more information about each tab.
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Embedded Web server sections
Tab or section
Options
Information tab
●
Device Status: Shows the device status and shows the life remaining of HP supplies,
with 0% indicating that a supply is empty. The page also shows the type and size of
print paper set for each tray. To change the default settings, click Change
Settings.
●
Configuration Page: Shows the information found on the configuration page.
●
Supplies Status: Shows the life remaining of HP supplies, with 0 percent indicating
that a supply is empty. This page also provides supplies part numbers. To order new
supplies, click Shop for Supplies in the Other Links area on the left side of the
window.
●
Event log: Shows a list of all device events and errors.
●
Usage page: Shows a summary of the number of pages the device has printed,
grouped by size and type.
●
Device Information: Shows the device network name, address, and model
information. To change these entries, click Device Information on the Settings tab.
●
Control Panel: Shows messages from the device control panel, such as Ready or
Sleep mode on.
●
Print: Allows you to send print jobs to the device.
Settings tab
●
Configure Device: Allows you to configure device settings. This page contains the
traditional menus found on devices using a control-panel display.
Provides the ability to configure the
device from your computer
●
Tray Sizes/Types: Allows you to assign paper sizes and paper types for each tray
on the product.
●
E-mail Server: Network only. Used in conjunction with the Alerts page to set up
incoming and outgoing e-mail, as well as to set e-mail alerts.
●
Alerts: Network only. Allows you to set up to receive e-mail alerts for various device
and supplies events.
●
AutoSend: Allows you to configure the device to send automated e-mails regarding
device configuration and supplies to specific e-mail addresses.
●
Security: Allows you to set a password that must be entered to gain access to the
Settings and Networking tabs. Enable and disable certain features of the
embedded Web server.
●
Authentication Manager: Allows you to determine which device functions will
require a user to provide log-in information in order to use those functions.
●
LDAP Authentication: Allows you to configure a Lightweight Directory Access
Protocol (LDAP) server to limit device access to certain users. The LDAP server will
require a user to provide log-in information in order to gain access to the device.
●
Kerberos Authentication: Use the Kerberos Authentication page to configure the
device to authenticate users to a Kerberos Realm. When Kerberos authentication is
selected as the Log In Method for one or more Device Functions, the user at the
device must enter valid credentials (username, password, and realm) to gain access
to those functions.
●
Device PIN: Allows you to limit access to one or more device functions using a
Personal Identification Number (PIN).
Provides device, status, and
configuration information
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Embedded Web server 153
Tab or section
Options
●
User PIN: Allows you to add user PIN records into the device, and to edit or delete
user PIN records that have already been saved in the device. You can set up the
device to require each user to provide their PIN when they access the device.
●
Edit Other Links: Allows you to add or customize a link to another Web site. This
link is displayed in the Other Links area on all embedded Web server pages.
●
Device Information: Allows you to name the device and assign an asset number to
it. Enter the name and e-mail address for the primary contact who will receive
information about the device.
●
Language: Allows you to determine the language in which to display the embedded
Web server information.
●
Date & Time: Allows time synchronization with a network time server.
●
Wake Time: Allows you to set or edit a wake time for the device.
NOTE: The Settings tab can be password-protected. If this device is on a network,
always consult with the system administrator before changing settings on this tab.
Digital Sending tab
●
General Settings: Allows you to set digital-sending administrator information.
Provides the ability to change
digital sending settings from your
computer
●
Send to Folder: Allows you to send scanned documents to shared folders or FTP
sites.
●
E-mail Settings: Allows you to configure SMTP settings, set the maximum e-mail
attachment size, and set the default e-mail address for the product. You can also set
a default subject for all e-mail messages that the product sends.
●
E-mail Address Book: Allows you to add e-mail addresses into the device, and to
edit e-mail addresses that have already been saved in the device.
●
Fax Address Book: Allows you to add fax numbers into the device, and to edit fax
numbers that have already been saved in the device.
●
Import/Export: Allows you to import and export address book and user information
to and from the device.
●
LDAP Settings: Allows you to configure a Lightweight Directory Access Protocol
(LDAP) server to look up e-mail addresses.
●
Log: Allows you to view digital sending job information, including any errors that
occur.
●
Preferences: Allows you to configure general settings for the digital-sending
features.
Networking tab
Provides the ability to change
network settings from your
computer
Network administrators can use this tab to control network-related settings for the device
when it is connected to an IP-based network. This tab does not appear if the device is
directly connected to a computer, or if the device is connected to a network using anything
other than an HP Jetdirect print server.
NOTE: The Networking tab can be password-protected.
Other links
●
HP Instant Support™: Connects you to the HP Web site to help you find solutions.
This service analyzes your device error log and configuration information to provide
diagnostic and support information specific to your device.
●
Shop for Supplies: Connects to the HP SureSupply Web site, where you will receive
information on options for purchasing original HP supplies, such as print cartridges
and paper.
●
Product Support: Connects to the support site for the device, from which you can
search for help regarding general topics.
Contains links that connect you to
the Internet
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Tab or section
Options
NOTE: You must have Internet access in order to use any of these links. If you use a
dial-up connection and did not connect when you first opened the embedded Web server,
you must connect before you can visit these Web sites. Connecting might require that you
close the embedded Web server and reopen it.
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Embedded Web server 155
HP Easy Printer Care
HP Easy Printer Care is a software program that you can use for the following tasks:
●
Checking the device status
●
Checking the supplies status
●
Setting up alerts
●
Viewing device documentation
●
Gaining access to troubleshooting and maintenance tools
●
Printing usage reports
●
Fixing problems with HP drivers, software, and device firmware
You can use the HP Easy Printer Care when the printer is directly connected to your computer or when
it is connected to a network. You must perform a complete software installation to use the HP Easy
Printer Care.
NOTE: You do not have to have Internet access to open and use the HP Easy Printer Care. However,
if you click a Web-based link, you must have Internet access to go to the site associated with the link.
For more information on HP Easy Printer Care, visit http://www.hp.com/go/easyprintercare.
Supported operating systems
HP Easy Printer Care is supported for Windows 2000, Windows XP Service Pack 2 (Professional or
Home), and Windows Vista.
Open the HP Easy Printer Care software
Use one of the following methods to open the HP Easy Printer Care software:
●
On the Start menu, select Programs, select Hewlett-Packard, select HP Easy Printer Care, and
then click Start HP Easy Printer Care.
●
In the Windows system tray (in the lower-right corner of the desktop), double-click the HP Easy
Printer Care icon.
●
Double-click the desktop icon.
HP Easy Printer Care software sections
HP Easy Printer Care software can provide information about multiple HP products that are on your
network as well as any products that are directly connected to your computer. Some of the items that
are in the following table might not be available for every product.
The Help button (?) in the upper-right corner of each page provides more detailed information about the
options on that page.
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Section
Options
Device List tab
●
NOTE: The product information appears either in list form or as icons,
depending on the setting for the View as option.
When you open the software, this is the
first page that appears.
NOTE: To return to this page from any
tab, click My HP Printers in the left side
of the window.
●
The information on this tab includes current alerts for the product.
●
If you click a product in the list, the HP Easy Printer Care opens the
Overview tab for that product.
Compatible Printers
Provides a list of all the HP products that support HP Easy Printer Care software.
Find Other Printers window
Add more products to the
My HP Printers list
Click the Find Other Printers link in the Devices list to open the Find Other
Printers window. The Find Other Printers window provides a utility that detects
other network printers so that you can add them to the My HP Printers list and then
monitor those products from your computer.
Overview tab
●
Device Status section: This section shows product-identification information
and the product status. It indicates product-alert conditions, such as an empty
print cartridge. After you correct a problem with the product, click the refresh
in the upper-right corner of the window to update the status.
button
●
Supplies Status section: Shows detailed supplies status, such as the
percentage of toner remaining in the print cartridge and the status of the paper
that is loaded in each tray.
●
Supplies Details link: Opens the supplies status page to view more detailed
information about product supplies, ordering information, and recycling
information.
●
Device Status section: This section shows product-identification information
and the product status. It indicates product-alert conditions, such as an empty
print cartridge. After you correct a problem with the product, click the refresh
in the upper-right corner of the window to update the status.
button
●
Device Management section: Provides links to information about HP Easy
Printer Care, to advanced product settings, and to product usage reports.
●
Troubleshooting and Help: Provides links to tools that you can use to resolve
problems, to online product support information, and to online HP experts.
Settings tab
●
About: Provides general information about this tab.
Configure product settings, adjust printquality settings, and find information
about specific product features
●
General: Provides information about the product, such as the model number,
serial number, and the settings for date and time, if they are available.
●
Information Pages: Provides links to print the information pages that are
available for the product.
●
Capabilities: Provides information about product features, such as duplexing,
the available memory, and the available printing personalities. Click Change
to adjust the settings.
●
Print Quality: Provides information about print-quality settings. Click
Change to adjust the settings.
●
Trays / Paper: Provides information about the trays and how they are
configured. Click Change to adjust the settings.
●
Restore Defaults: Provides a way to restore the product settings to the factory
defaults. Click Restore to restore the settings to the defaults.
Contains basic status information for the
device
Support tab
Provides links to support information
NOTE: This tab is not available for
some products.
HP Proactive Support
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Devices list: Shows the products that you can select.
When enabled, HP Proactive Support routinely scans your printing system to identify
potential problems. Click the more info link to configure how frequently the scans
occur. This page also provides information about available updates for product
HP Easy Printer Care 157
Section
Options
NOTE: This item is available from the
Overview and Support tabs.
software, firmware, and HP printer drivers. You can accept or decline each
recommended update.
Supplies Ordering button
●
Ordering list: Shows the supplies that you can order for each product. To order
a certain item, click the Order check box for that item in the supplies list. You
can sort the list by product, or by the supplies that need to be ordered the
soonest. The list contains supplies information for every product that is in the
My HP Printers list.
●
Shop Online for Supplies button: Opens the HP SureSupply Web site in a
new browser window. If you have checked the Order check box for any items,
the information about those items can be transferred to the Web site, where
you will receive information on options for purchasing your selected supplies.
●
Print Shopping List button: Prints the information for the supplies that have
the Order check box selected.
Click the Supplies Ordering button on
any tab to open the Supplies Ordering
window, which provides access to online
supplies ordering.
NOTE: This item is available from the
Overview and Support tabs.
Alert Settings link
NOTE: This item is available from the
Overview and Support tabs.
Color Access Control
Click Alert Settings to open the Alert Settings window, in which you can configure
alerts for each product.
●
Alerting is on or off: Activates or deactivates the alerts feature.
●
Printer Alerts: Select the option to receive alerts for critical errors only, or for
any error.
●
Job Alerts: For products that support it, you can receive alerts for specific print
jobs.
Use this feature to permit or restrict color printing.
NOTE: This item is available only for
HP color products that support Color
Access Control.
NOTE: This item is available from the
Overview and Support tabs.
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Use HP Web Jetadmin software
HP Web Jetadmin is a Web-based software solution for remotely installing, monitoring, and
troubleshooting network-connected peripherals. The intuitive browser interface simplifies cross-platform
management of a wide range of devices, including HP and non-HP devices. Management is proactive,
allowing network administrators the ability to resolve issues before users are affected. Download this
free, enhanced-management software at www.hp.com/go/webjetadmin_software.
To obtain plug-ins to HP Web Jetadmin, click plug-ins, and then click the download link that is next to
the name of the plug-in that you want. The HP Web Jetadmin software can automatically notify you
when new plug-ins are available. On the Product Update page, follow the directions to automatically
connect to the HP Web site.
If installed on a host server, HP Web Jetadmin is available to any client through a supported Web
browser, such as Microsoft Internet Explorer 6.0 for Windows or Netscape Navigator 7.1 for Linux.
Browse to the HP Web Jetadmin host.
NOTE: Browsers must be Java-enabled. Browsing from an Apple PC is not supported.
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HP Printer Utility for Macintosh
Use the optional HP Printer Utility to configure and maintain a printer from a Mac OS X V10.2, V10.3,
or V10.4 computer. This section describes several functions that you can perform through the HP Printer
Utility.
Open the HP Printer Utility
The process that you use to start the HP Printer Utility depends on the Macintosh operating system that
you are using.
Open the HP Printer Utility in Mac OS X V10.2
1.
Open the Finder, and then click Applications.
2.
Click Library, and then click Printers.
3.
Click hp, and then click Utilities.
4.
Double-click HP Printer Selector to open the HP Printer Selector.
5.
Select the printer that you want to configure, and then click Utilities.
Open the HP Printer Utility in Mac OS X V10.3 or Mac OS X V10.4
1.
In the Dock, click the Printer Setup Utility icon.
NOTE: If the Printer Setup Utility icon does not appear in the Dock, open the Finder, click
Applications, click Utilities, and then double-click Printer Setup Utility.
2.
Select the printer that you want to configure, and then click Utilities.
Print a cleaning page
Print a cleaning page if the printer is not printing jobs at the expected quality level.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select Cleaning.
3.
Click Print Cleaning Page to print the cleaning page.
Print a configuration page
Print a configuration page to view the printer settings.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select Configuration Page.
3.
Click Print Configuration Page to print the configuration page.
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View supplies status
View the status of the printer supplies (such as print cartridges, imaging drum, or print media) from a
computer.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select Supplies Status.
3.
Click the Supplies tab to view the status of various replaceable supplies, and click the Media tab
to view the status of print media.
●
To view a more detailed status list, click Detailed Supplies Information. The Supplies
Information dialog box appears.
●
To order supplies online, click Order HP Supplies. You must have Internet access in order
to use the online ordering Web page. For more information about online ordering, see Order
supplies online and use other support features on page 161.
Order supplies online and use other support features
Use the HP Web site to order printer supplies, register the printer, get customer support, or learn about
recycling printer supplies. You must have Internet access in order to use the supplies and support Web
pages.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select HP Support.
3.
Click one of the following buttons:
●
Instant Support: Opens a Web page that you can use to seek technical assistance.
●
Order Supplies Online: Opens a Web page that you can use to order printer supplies.
●
Online Registration: Opens a Web page that you can use to register the printer.
●
Return & Recycle: Opens a Web page that you can use to find information about recycling
used supplies.
Upload a file to the printer
Send a file from the computer to the printer. The action that the printer takes depends on the type of file
that is being sent to it. For example, when a print-ready file (such as a .PS or .PCL file) is sent, the printer
prints the file.
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1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select File Upload.
3.
Click Choose, navigate to the file that you want to upload, and then click OK.
4.
Click Upload to load the file.
HP Printer Utility for Macintosh 161
Update the firmware
Update the printer firmware by loading the new firmware file from the computer. You can find new
firmware files for your printer at www.hp.com/go/ljm9040mfp_firmware or www.hp.com/go/
ljm9050mfp_firmware.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select Firmware Update.
3.
Click Choose, navigate to the firmware file that you want to upload, and then click OK.
4.
Click Upload to load the firmware file.
Activate the two-sided printing (duplexing) mode
Turn on the two-sided printing feature on printers equipped with automatic duplexers.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select Duplex mode.
3.
Select Enable Duplex Mode to activate the two-sided printing mode, and then click Apply Now.
Lock or unlock printer storage devices
Manage access to printer storage devices from the computer.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select Lock Resources.
3.
On the Control Panel Access Level pop-up menu, select the access level that you want to set
for the printer control panel.
4.
Select the devices that you want to lock, and clear any devices that you want to unlock.
5.
Click Apply Now.
Save or print stored jobs
Turn on the printer job-storing function, or print a stored job from the computer. You also can delete a
stored print job.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select Stored Jobs.
3.
Perform any of the following tasks:
●
To turn on the job-storing function, select Enable Job Storing, and then click Apply Now.
●
To print a stored job, select a stored job in the list, type the necessary personal identification
number (PIN) in the Enter Secure Job PIN box, type the number of copies that you want in
the Copies To Print box, and then click Print.
●
To delete a stored job, select a stored job in the list, and then click Delete.
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Configure trays
Change the default printer tray settings from the computer.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select Tray Configuration.
3.
In the Trays list, select the tray to be configured.
NOTE: To make the selected tray the default tray for printing, click Make Default.
4.
In the Default Media Size pop-up menu, select the default media size for the tray.
5.
In the Default Media Type pop-up menu, select the default media type for the tray.
6.
Click Apply Now.
Change network settings
Change the network internet protocol (IP) settings from the computer. You also can open the embedded
Web server to change additional settings. For more information, see Embedded Web server
on page 152.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select IP Settings.
3.
Change any of the settings in the following pop-up menus or fields:
●
Configuration
●
Host Name
●
IP Address
●
Subnet Mask
●
Default Gateway
If you want to change more settings in the embedded Web server, click Additional Network
Settings. The embedded Web server opens with the Networking tab selected.
4.
Click Apply Now.
Open the embedded Web server
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1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select Additional Settings.
3.
Click Open Embedded Web Server.
HP Printer Utility for Macintosh 163
Set up e-mail alerts
Set up e-mail messages that alert you to certain events that occur with the printer, such as a low toner
level in a print cartridge.
1.
Open the HP Printer Utility.
2.
In the Configuration Settings list, select E-mail Alerts.
3.
Click the Server tab, and, in the SMTP Server box, type the server name.
4.
Click the Destination tab, click the add (+) button, and then type the e-mail addresses, mobile
device numbers, or Web site URLs to which you want the e-mail alerts sent.
NOTE: If your printer supports e-mail lists, you can make alerts lists for specific events the same
way that you added e-mail addresses.
5.
Click the Events tab, and, in the list, define the events for which an e-mail alert should be sent.
6.
To test the alerts setup, click the Server tab, and then click Test. A sample message is sent to the
defined e-mail addresses if the configuration is correct.
7.
Click Apply Now.
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Security features
This section explains important security features that are available for the MFP:
●
Secure the embedded Web server
●
Foreign Interface Harness (FIH)
●
Secure Disk Erase
●
Security Lock
●
Authentication
●
Lock the control-panel menus
Secure the embedded Web server
Assign a password for access to the embedded Web server so that unauthorized users cannot change
the MFP settings.
1.
Open the embedded Web server. See Embedded Web server on page 152.
2.
Click the Settings tab.
3.
On the left side of the window, click Security.
4.
Type the password next to New Password, and type it again next to Verify Password.
5.
Click Apply. Make note of the password and store it in a safe place.
Foreign Interface Harness (FIH)
The Foreign Interface Harness (FIH) provides a portal on the MFP. By using the FIH and third-party
equipment, you can track information about copies that are made on the MFP.
Requirements
●
Windows 9X, Windows Me, Windows 2000, or Windows XP
●
Access to third-party accounting hardware solutions, such as Equitrac or Copitrak devices
Use the FIH
To use the FIH, you must download and install the FIH software. The software is available from
www.hp.com/go/ljm9040mfp_software or www.hp.com/go/ljm9050mfp_software. The software is used
to enable or disable the FIH portal. Use the software to set and change the administrator personal
identification number (PIN).
Administrators can use the PIN option to configure the FIH to prevent any unauthorized changes.
Changes can be made only with the correct PIN authentication.
NOTE: It is important to remember the PIN that is assigned to the FIH administration software. The
PIN is required to make any changes to the FIH.
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Security features 165
Enable the FIH portal
1.
Double-click the FIH.EXE file. The Foreign Interface Harness dialog box appears.
2.
Click OK.
3.
Click Enable.
4.
If you have not entered a PIN before, click No. If you have entered a PIN before, click Yes. If you
click No, type and confirm the PIN, and then click OK. If you click Yes, type the PIN and click
OK.
NOTE: The PIN must be numeric.
5.
Click the appropriate button for the type of connection: Direct or Network. If Direct is selected,
type the MFP port. If Network is selected, type the IP address and port for the MFP.
NOTE: The IP address for the MFP can be found on the Configuration page.
If you typed an incorrect IP address, you will receive an error message. Otherwise, the portal is enabled.
Disable the FIH portal
1.
Double-click the FIH.EXE file. The Foreign Interface Harness dialog box appears.
2.
Click OK.
3.
Click Disable.
4.
Type the PIN and click OK.
5.
Click the appropriate button for the type of connection: Direct or Network. If Direct is selected,
type the MFP port and click OK. If Network is selected, type the IP address and port for the MFP,
and then click OK. The portal is disabled.
NOTE: If you lose the PIN number and the portal needs to be disabled, try using the default PIN that
is listed to disable it. For assistance, use the HP Instant Support service, which is available through the
embedded Web server or at http://instantsupport.hp.com. See Embedded Web server on page 152.
Secure Disk Erase
To protect deleted data from unauthorized access on the MFP hard drive, use the Secure Disk Erase
feature. This feature can securely erase print and copy jobs from the hard drive.
Secure Disk Erase offers the following levels of disk security:
●
Non-Secure Fast Erase. This is a simple file-table erase function. Access to the file is removed,
but actual data is retained on the disk until it is overwritten by subsequent data-storage operations.
This is the fastest mode. Non-Secure Fast Erase is the default erase mode.
●
Secure Fast Erase. Access to the file is removed, and the data is overwritten with a fixed identical
character pattern. This is slower than Non-Secure Fast Erase, but all data is overwritten. Secure
Fast Erase meets the U.S. Department of Defense 5220-22.M requirements for the clearing of disk
media.
●
Secure Sanitizing Erase. This level is similar to the Secure Fast Erase mode. In addition, data is
repetitively overwritten by using an algorithm that prevents any residual data persistence. This
mode will impact performance. Secure Sanitizing Erase meets the U.S. Department of Defense
5220-22.M requirements for the sanitization of disk media.
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Data affected
Data affected (covered) by the Secure Disk Erase feature includes temporary files that are created
during the print and copying process, stored jobs, proof and hold jobs, disk-based fonts, disk-based
macros (forms), stored fax files, address books, and HP and third-party applications.
NOTE: Stored jobs will be securely overwritten only when they have been deleted through the
Retrieve Job menu on the MFP after the appropriate erase mode has been set.
This feature will not impact data that is stored on flash-based product non-volatile RAM (NVRAM) that
is used to store default settings, page counts, and similar data. This feature does not affect data that is
stored on a system RAM disk (if one is used). This feature does not impact data that is stored on the
flash-based system boot RAM.
Changing the Secure Disk Erase mode does not overwrite previous data on the disk, nor does it
immediately perform a full-disk sanitization. Changing the Secure Disk Erase mode changes how the
MFP cleans up temporary data for jobs after the erase mode has been changed.
Gain access to Secure Disk Erase
Use HP Web Jetadmin to gain access to and set the Secure Disk Erase feature.
Additional Information
For additional information about the HP Secure Disk Erase feature, see the HP support flyer or go to
http://www.hp.com/go/webjetadmin/.
Security Lock
The security lock is a mechanical lock that is used to prevent the removal of internal computer
components. Optional EIO accessories are not protected, however. Purchase the security lock
assembly separately, and then install it on the MFP.
Figure 11-1 Security lock
Authentication
This MFP offers several embedded authentication methods. These methods include Kerberos, LDAP,
LDAP over SSL, and PIN.
Optional HP Digital Send Software supports Windows SPNEGO, LDAP, LDAP over SSL, and Novell
authentication.
Lock the control-panel menus
To prevent someone from changing the MFP configuration, you can lock the control-panel menus. This
prevents unauthorized users from changing the configuration settings such as the SMTP server. The
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Security features 167
following procedure describes how to restrict access to the control-panel menus by using the HP Web
Jetadmin software. (See Use HP Web Jetadmin software on page 159.)
1.
Open the HP Web Jetadmin program.
2.
Open the DEVICE MANAGEMENT folder in the drop-down list in the Navigation panel. Navigate
to the DEVICE LISTS folder.
3.
Select the MFP.
4.
In the Device Tools drop-down list, select Configure.
5.
Select Security from the Configuration Categories list.
6.
Type a Device Password.
7.
In the Control Panel Access section, select Maximum Lock. This prevents unauthorized users
from gaining access to configuration settings.
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Set the real-time clock
Use the real-time clock feature to set the date and time settings. The date and time information is
attached to stored print, fax, and digital-send jobs, so you can identify the most recent versions of stored
print jobs.
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1.
On the control panel, scroll to and touch Administration.
2.
Touch Time/Scheduling.
3.
Touch Date/Time.
4.
Choose a date format.
5.
Choose a time format.
6.
Touch the Date fields to enter the date.
7.
Touch the Time fields to enter the time.
8.
Touch Save.
Set the real-time clock 169
Clean the MFP
Print a cleaning page
1.
From the Home screen, touch Administration.
2.
Touch Print Quality.
3.
Touch Calibration/Cleaning.
4.
Touch Create Cleaning Page.
The device prints a cleaning page.
5.
Follow the instructions printed on the cleaning page.
Clean the MFP hardware
To maintain print quality, clean the MFP thoroughly:
●
every time you change the print cartridge
●
whenever print-quality problems occur
Clean the outside of the MFP with a lightly water-dampened cloth. Clean the inside with only a dry, lintfree cloth. Observe all warnings and cautions regarding the cleaning tasks.
WARNING! Avoid touching the fusing area when cleaning the MFP. It can be hot.
WARNING! Do not touch the transfer roller when cleaning the MFP.
CAUTION: To avoid permanent damage to the print cartridge, do not use ammonia-based cleaners
on or around the MFP.
Clean the paper path
1.
Before you begin these steps, turn the MFP off (button out) and disconnect all cables, including
the power cord.
Figure 11-2 Clean the paper path (1 of 6)
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2.
Open the front cover of the MFP, rotate the green lever downward to the unlocked position, and
remove the print cartridge.
Figure 11-3 Clean the paper path (2 of 6)
CAUTION: To prevent damage to the print cartridge, use two hands when removing it from the
MFP. Do not expose the print cartridge to light for more than a few minutes. Cover the print cartridge
when it is outside of the MFP.
NOTE: If toner gets on your clothes, wipe it off with a dry cloth, and wash your clothes in cold
water. Hot water sets toner into fabric.
3.
With a dry, lint-free cloth, wipe any residue from the paper path area, the registration roller, and
the print cartridge cavity.
Figure 11-4 Clean the paper path (3 of 6)
4.
Replace the print cartridge.
Figure 11-5 Clean the paper path (4 of 6)
5.
Rotate the green handle into the locked position.
Figure 11-6 Clean the paper path (5 of 6)
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Clean the MFP 171
6.
Close the front cover, reconnect all cables, and turn the MFP on (button in).
Figure 11-7 Clean the paper path (6 of 6)
Clean the outside of the MFP
●
Clean the outside of the MFP if it is visibly marked.
●
Use a soft, lint-free cloth dampened with water.
Clean the touchscreen
●
Clean the touch screen when needed (fingerprints, dust build-up).
●
Wipe the touch screen gently with a clean, water-dampened, lint-free cloth.
CAUTION: Use water only. Solvents or cleaners can damage the touch screen. Do not pour or spray
water directly onto the touch screen.
Clean the glass
●
Clean the glass only if dirt is visible, or if you are experiencing a decrease in copy quality, such as
streaking.
●
Clean the glass surface by wiping it gently with a clean, slightly damp, lint-free cloth.
CAUTION: Do not pour or spray liquids directly onto the glass.Do not press hard on the glass surface.
(You could break the glass).
Clean the ADF delivery system
Clean the ADF only if it is visibly marked or dirty, or if you are experiencing a decrease in copy quality
(such as streaking).
1.
Lift the top cover.
Figure 11-8 Clean the ADF delivery system (1 of 5)
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2.
Locate the top and bottom ADF glass strips.
Figure 11-9 Clean the ADF delivery system (2 of 5)
3.
Clean the glass strips by wiping them gently with a clean, damp, lint-free cloth.
4.
Locate the white, vinyl backing.
Figure 11-10 Clean the ADF delivery system (3 of 5)
5.
Locate the white, vinyl calibration strips.
Figure 11-11 Clean the ADF delivery system (4 of 5)
6.
Clean the ADF backing and the calibration strips by wiping them with a clean, damp, lint-free cloth.
7.
Close the top cover.
Figure 11-12 Clean the ADF delivery system (5 of 5)
Clean the top ADF glass strip
If you are still experiencing poor copy quality, you might need to clean the top ADF glass strip.
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Clean the MFP 173
CAUTION: Clean this area only if you see copy defects such as streaks, and you notice dust inside
the glass strip. Cleaning this area frequently could introduce dust into the MFP.
1.
Open the ADF cover.
Figure 11-13 Clean the top ADF glass strip (1 of 4)
2.
Locate the latch that releases the top ADF glass strip. Push the latch to the left, and pull down to
expose the inside of the glass strip.
Figure 11-14 Clean the top ADF glass strip (2 of 4)
3.
Gently wipe the glass with a dry, lint-free cloth.
CAUTION: Use dry cloth only in this area. Do not use solvents, cleaners, water, or compressed
air. Doing so could severely damage the MFP.
4.
Pull the latch to the left and return the glass strip to its normal position.
Figure 11-15 Clean the top ADF glass strip (3 of 4)
5.
Close the ADF cover.
Figure 11-16 Clean the top ADF glass strip (4 of 4)
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Clean the ADF rollers
You should clean the rollers in the ADF if you are experiencing misfeeds or if your originals show marks
as they exit the ADF.
1.
Open the top cover.
CAUTION: Clean the rollers only if you experience misfeeds or marks on the originals, and you
notice dust on the rollers. Cleaning the rollers frequently could introduce dust into the MFP.
Figure 11-17 Clean the ADF rollers (1 of 6)
2.
Locate the rollers near the glass strips.
Figure 11-18 Clean the ADF rollers (2 of 6)
3.
Wipe the rollers gently with a clean, water-dampened, lint-free cloth.
CAUTION: Do not pour water directly onto the rollers. Doing so might damage the MFP.
4.
Close the top cover.
Figure 11-19 Clean the ADF rollers (3 of 6)
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Clean the MFP 175
5.
Open the ADF cover.
Figure 11-20 Clean the ADF rollers (4 of 6)
6.
Locate the rollers.
Figure 11-21 Clean the ADF rollers (5 of 6)
7.
Wipe the rollers with a clean, water-dampened, lint-free cloth.
CAUTION: Do not pour water directly onto the rollers. Doing so might damage the MFP.
8.
Close the ADF cover.
Figure 11-22 Clean the ADF rollers (6 of 6)
9.
Close the delivery guide and wipe its outside surface with the cloth.
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Calibrate the scanner
Calibrate the scanner to compensate for offsets in the scanner imaging system (carriage head) for ADF
and flatbed scans. Because of mechanical tolerances, the scanner's carriage head might not read the
position of the image accurately. During the calibration procedure, scanner offset values are calculated
and stored. The offset values are then used when producing scans so that the correct portion of the
document is captured.
Scanner calibration should be carried out only if you notice offset problems with the scanned images.
The scanner is calibrated before it leaves the factory. It needs to be calibrated again only rarely.
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1.
From the Home screen, scroll to and touch Administration.
2.
Touch Troubleshooting.
3.
Touch Calibrate Scanner.
4.
Touch Calibrate and then follow the on-screen instructions.
Calibrate the scanner 177
Configure alerts
You can use HP Web Jetadmin or the MFP’s embedded Web server to configure the system to alert
you of problems with the MFP. The alerts take the form of e-mail messages to the e-mail account or
accounts that you specify.
You can configure the following:
●
The printer(s) you want to monitor
●
What alerts are to be received (for example, alerts for paper jams, paper out, supplies status, and
cover open)
●
The e-mail account to which the alerts should be forwarded
Software
Information location
HP Web Jetadmin
See the HP Web Jetadmin Help system for details on alerts
and how to set them up.
Embedded Web server
See Embedded Web server on page 56 for general information
about the embedded Web server.
See the embedded Web server Help system for details on
alerts and how to set them up.
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Manage supplies
Use genuine HP print cartridges for the best printing results.
HP print cartridges
When you use a genuine new HP print cartridge, you can obtain the following supplies information:
●
Percentage of supplies remaining
●
Estimated number of pages remaining
●
Number of pages printed
NOTE: See Supplies and accessories on page 239 for cartridge ordering information.
Non-HP print cartridges
Hewlett-Packard Company cannot recommend the use of non-HP print cartridges, either new or
remanufactured. Service or repair required as a result of using a non-HP print cartridge will not be
covered under the MFP warranty.
If the non-HP print cartridge was sold to you as a genuine HP product, see HP fraud hotline
on page 179.
Print cartridge authentication
The HP LaserJet M9040 MFP and HP LaserJet M9050 MFP automatically authenticate the print
cartridges when the cartridges are inserted into the MFP. During authentication, the MFP will let you
know if a cartridge is a genuine HP print cartridge.
If the MFP control panel message states that this is not a genuine HP print cartridge and you believe
you purchased an HP print cartridge, call the HP fraud hotline.
To override a non-HP print cartridge error message, touch OK.
HP fraud hotline
Contact the HP fraud hotline if you install an HP print cartridge and a message on the control panel
states that the cartridge is non-HP. HP will help determine if the product is genuine and take steps to
resolve the problem.
The following issues are signs that your print cartridge might not be a genuine HP print cartridge:
●
A high number of problems occur with the print cartridge.
●
The cartridge does not look like it usually does (for example, the packaging differs from HP
packaging).
Go to www.hp.com/sbso/product/supplies/whybuy_fraud.html for more information.
Print cartridge storage
Do not remove the print cartridge from its package until you are ready to use it.
CAUTION: To prevent damage to the print cartridge, do not expose it to light for more than a few
minutes.
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Table 11-1 Print cartridge temperature specifications
Environmental condition
Recommended
Allowed
Storage/standby
Temperature (print cartridge)
17° to 25°C (62.6° to 77°F)
15° to 30°C (59° to 86°F)
-20° to 40°C (-4° to 104°F)
Print cartridge life expectancy
Average cartridge yield is 30,000 pages in accordance with ISO/IEC 19752. Actual yield depends on
specific use.
Check the print cartridge life
You can check the print cartridge life on the MFP control panel, in the embedded Web server, MFP
software, HP Easy Printer Care, or through the HP Web Jetadmin software.
On the MFP control panel
1.
From the Home screen, touch Administration.
2.
Touch Information.
3.
Touch Configuration Page.
4.
Touch Supplies Status Page.
5.
Touch Print.
NOTE: If you are using non-HP supplies, the supplies status page might not show the remaining life
for those supplies.
In the embedded Web server
1.
In your browser, type the IP address or host name for the printer home page. This takes you to the
printer status page.
2.
On the left side of the screen, click Supplies Status. This takes you to the supplies status page,
which provides print cartridge information.
Through HP Easy Printer Care
In the Overview tab in the Supplies Status section, click Supplies Details to open the supplies status
page.
Through HP Web Jetadmin
In HP Web Jetadmin, select the printer device. The device status page shows print cartridge information.
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Printer maintenance kit
NOTE: The printer maintenance kit is a consumable and is not covered under warranty.
To ensure optimum print quality, HP recommends that a new printer maintenance kit be installed
approximately every 350,000 pages. Depending on how you use the MFP, you might need to replace
the kit more often. If you have questions about how frequently you should replace the printer
maintenance kit, contact the support center at www.hp.com/support/ljm9040mfp or www.hp.com/
support/ljm9050mfp.
When the Replace maintenance kit message appears on the control panel, you need to purchase a
printer maintenance kit and install the new parts. The part number for the 110V kit is C9152A. The part
number for the 220V kit is C9153A. The printer maintenance kit contains two Type 1 rollers, seven Type
2 rollers, one transfer roller assembly, and one fuser assembly. Complete instructions for installing the
kit components are included in the printer maintenance kit box.
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Printer maintenance kit 181
Manage memory
The MFP has two double data rate (DDR) DIMM slots to provide more MFP memory. DDR DIMMs are
available in 64, 128, and 256 MB, for a maximum of 512 MB.
The MFP has two compact flash slots to provide the following features:
●
To add flash-based memory accessory fonts, macros, and patterns, use the appropriate DDR
DIMM.
●
To add other flash-based printer languages and MFP options, use the appropriate DDR DIMM.
NOTE: Single in line memory modules (SIMMs) used on previous HP LaserJet products are not
compatible with this MFP.
For ordering information, go to www.hp.com/support/ljm9040mfp or www.hp.com/support/ljm9050mfp.
Determine memory requirements
The amount of memory you need depends on the types of documents you print. Your MFP can print
most text and graphics at 1200 dpi FastRes without additional memory.
You might want to add more memory to the MFP if you often print complex graphics or PS documents,
print two-sided documents (duplex printing), use many downloaded fonts, or print large paper sizes
(such as A3, B4, or 11 x 17).
Install memory
Use this procedure to install additional DDR memory DIMMs. Before you begin, print a configuration
page to find out how much memory is installed in the MFP. The following table lists the maximum amount
of memory allowed for each DIMM slot.
Slot label on the Configuration page
Slot label on the Formatter board
Description
Slot 1
J1
256 MB
Slot 2
J2
128 MB
Total
384 MB
CAUTION: Static electricity can damage DDR DIMMs. When handling DDR DIMMs, either wear an
antistatic wrist strap or frequently touch the surface of the DIMM antistatic package, and then touch bare
metal on the MFP.
1.
If you have not already done so, print a configuration page to find out how much memory is installed
in the MFP.
2.
Slide the optional output device away from the print engine.
Figure 11-23 Install DDR memory DIMMs (1 of 8)
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3.
Turn the MFP off. Disconnect the power cord and any cables.
Figure 11-24 Install DDR memory DIMMs (2 of 8)
4.
Loosen the two captive thumb screws on the back of the MFP.
Figure 11-25 Install DDR memory DIMMs (3 of 8)
5.
Grasp the screws and pull the formatter board out of the MFP. Place it on a flat, non-conductive
surface.
Figure 11-26 Install DDR memory DIMMs (4 of 8)
6.
Remove the DIMM from the antistatic package. Hold the DIMM with fingers against the side edges
and thumbs against the back edge. Align the notches on the DIMM with the DIMM slot. (Check that
the locks on each side of the DIMM slot are open, or outward.)
Figure 11-27 Install DDR memory DIMMs (5 of 8)
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7.
Press the DIMM straight into the slot (press firmly). Make sure the locks on each side of the DIMM
snap inward into place. (To remove a DIMM, the locks must be released.)
Figure 11-28 Install DDR memory DIMMs (6 of 8)
8.
Slide the formatter board back into the MFP and tighten the two screws.
Figure 11-29 Install DDR memory DIMMs (7 of 8)
9.
Plug in the power cord and connect all cables. Turn the MFP on.
Figure 11-30 Install DDR memory DIMMs (8 of 8)
10. Reconnect the optional output device to the MFP.
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Verify memory installation
Follow this procedure to verify that DDR DIMMs are installed correctly:
1.
Check that the MFP control panel displays Ready when the MFP is turned on. If an error message
appears, a DIMM might have been incorrectly installed.
2.
Print the configuration page.
3.
Check the memory section on the configuration page and compare it to the configuration before
the DIMM installation. If the amount of memory has not increased, one of the following situations
might have occurred:
●
The DIMM might not be installed correctly. Repeat the installation procedure.
●
The DIMM might be defective. Try a new DIMM, or try installing the DIMM in a different slot.
NOTE: If you installed a printer language (personality), check the Installed Personalities and Options
section on the configuration page. This area should list the new printer language.
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Manage memory 185
Economy settings
Sleep and wake
Set the sleep delay
Use the sleep-delay feature to set the period of time that the MFP must be idle before it enters the sleep
mode. The default setting is 45 minutes.
1.
Scroll to and touch Administration.
2.
Touch Time/Scheduling.
3.
Touch Sleep Delay.
4.
Touch the sleep-delay setting that you want.
Set the sleep time
Use the sleep time feature to put the MFP in sleep mode at a set time each day.
1.
Scroll to and touch Administration.
2.
Touch Time/Scheduling.
3.
Touch Sleep Time.
4.
Touch the day of the week for the sleep time.
5.
Touch Custom.
6.
Touch Save.
7.
Touch the appropriate options to set the correct hour, minute, and AM/PM setting.
8.
If you want to put the MFP in sleep mode at the same time every day (including weekends), on the
Apply to All Days screen, touch Yes. If you want to set the time for individual days, touch No, and
repeat the procedure for each day.
Set the wake time
Use the wake time feature to wake the MFP at a set time each day.
1.
Scroll to and touch Administration.
2.
Touch Time/Scheduling.
3.
Touch Wake Time.
4.
Touch the day of the week for the wake time.
5.
Touch Custom.
6.
Touch Save.
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7.
Touch the appropriate options to set the correct hour, minute, and AM/PM setting.
8.
If you want to wake the MFP at the same time every day (including weekends), on the Apply to
All Days screen, touch Yes. If you want to set the time for individual days, touch No, and repeat
the procedure for each day.
Economy settings 187
188 Chapter 11 Manage and maintain
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12 Problem solve
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●
Solve problems
●
Determining Solve MFP problems
●
Control-panel message types
●
Control-panel messages
●
Clear jams
●
Media-handling problems
●
Solve print-quality problems
●
Solve fax problems
●
Solve copy problems
●
Solve e-mail problems
●
Solve network connectivity problems
●
Solve common Macintosh problems
189
Solve problems
If the MFP is not responding correctly, complete the steps in the following checklist, in order. If the MFP
does not pass a step, follow the corresponding troubleshooting suggestions. If a step resolves the
problem, you can stop without performing the other steps on the checklist.
Troubleshooting checklist
1.
2.
Make sure that the MFP Ready light is on. If no lights are on, complete these steps:
a.
Check the power-cable connections.
b.
Check that the power switch is on.
c.
Check the power source by plugging the MFP directly into the wall or into a different outlet.
d.
If none of these measures restores power, contact HP Customer Care.
Check the cabling.
a.
Check the cable connection between the MFP and the computer or network port. Make sure
that the connection is secure.
b.
Make sure that the cable itself is not faulty by using a different cable, if possible.
c.
Check the network connection. See Solve network connectivity problems on page 234.
3.
Ensure that the print media that you are using meets specifications.
4.
Print a configuration page (see Information pages on page 150). If the MFP is connected to a
network, an HP Jetdirect page also prints.
5.
a.
If the pages do not print, check that at least one tray contains print media.
b.
If the page jams in the MFP, see Clear jams on page 194.
If the configuration page prints, check the following items.
a.
If the page prints correctly, then the MFP hardware is working. The problem is with the
computer you are using, with the printer driver, or with the program.
b.
If the page does not print correctly, the problem is with the MFP hardware. Contact
HP Customer Care.
6.
Verify that you have installed the HP LaserJet M9040/M9050 MFP printer driver.
7.
Print a short document from a different program that has worked in the past. If this solution works,
then the problem is with the program you are using. If this solution does not work, try printing the
job from another computer that has the MFP software installed.
8.
If the problem is still not resolved, see Determining Solve MFP problems on page 191.
190 Chapter 12 Problem solve
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Determining Solve MFP problems
Situation/Message
Solution
The control-panel display is blank, and internal fans are not
running.
Make sure that the MFP power is on. Press all the keys to see
if one is stuck. Contact your HP-authorized service
representative if these steps do not work.
The MFP is turned on, but the internal fans are not running.
Make sure that the line voltage is correct for the MFP power
configuration. (See the label on the back of the device for
voltage requirements.) If you are using a power strip and its
voltage is not within specification, plug the MFP directly into
the power receptacle.
The MFP voltage is not correct.
Make sure that the line voltage is in the correct range. (See the
label on the back of the device for voltage requirements.)
Messages appear on the control-panel display.
See Control-panel messages on page 193.
Print media is jammed in the MFP.
Check for jams. For more information, see Clear jams
on page 194.
The control-panel display shows the wrong language or
unfamiliar characters.
Reconfigure the control-panel display language.
Turn the MFP off and then on.
Administration > Device Behavior > Language
An error occurs during a Digital Send job. Job failed.
The MFP experienced an error during the digital sending job.
The administrator should check on the status of the SMTP
server. See Solve e-mail problems on page 233.
The e-mail gateway could not accept the job because the
attachment is too large.
Reduce the size of the e-mail attachment by setting the
maximum attachment size. Set the maximum attachment size
on the Digital Sending tab of the embedded Web server. See
Embedded Web server on page 152.
Try using a different file format or sending the document a few
pages at a time.
A network connection is required for digital sending
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The MFP cannot find a network connection. The administrator
should check to see if the MFP is connected to the network.
See Solve network connectivity problems on page 234.
Determining Solve MFP problems 191
Control-panel message types
Four types of control-panel messages can indicate the status of or problems with the device.
Message type
Description
Status messages
Status messages reflect the current state of the device. They inform you of normal device operation
and require no interaction to clear them. They change as the state of the device changes. Whenever
the device is ready, not busy, and has no pending warning messages, the status message Ready
appears if the device is online.
Warning messages
Warning messages inform you of data and print errors. These messages typically alternate with the
Ready or status messages and remain until you touch OK. Some warning messages are clearable.
If Clearable Warnings is set to Job on the device Device Behavior menu, the next print job clears
these messages.
Error messages
Error messages communicate that some action must be performed, such as adding paper or clearing
a jam.
Some error messages are auto-continuable. If Auto Continue is set on the menus, the device will
continue normal operation after an auto-continuable error message appears for 10 seconds.
NOTE: Pressing any button during the 10-second auto-continuable error message overrides the
auto-continue feature, and the button function takes precedence. For example, pressing the Stop
button pauses printing and offers the option to cancel the print job.
Critical-error messages
Critical error messages inform you of a device failure. Some of these messages can be cleared by
turning the device off and then on. These messages are not affected by the Auto Continue setting.
If a critical error persists, service is required.
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Control-panel messages
The product provides robust control panel messaging. When a message appears on the control panel,
follow the on-screen instructions to resolve the issue. If the product displays an “Error” or “Attention”
message, and no steps are shown to resolve the issue, turn the product off then on. Contact HP support
if you continue to experience issues with the product.
To get additional information for warnings that appear in the status line, touch the Warning button
For additional information on a variety of topics, touch the Help button
home screen.
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.
in the upper-right corner of the
Control-panel messages 193
Clear jams
If a jam message appears on the control panel, look for media in the locations indicated in the following
illustration. You might need to look for jammed media in locations other than those that are indicated in
the jam message. If the location of the jam is not obvious, look first in the front door area.
After looking at the illustration, you can go to the procedure for clearing the jam. When clearing jams,
be very careful not to tear the media. If a small piece of media remains in the MFP, it could cause
additional jams. If jams are a recurring problem, see Solve repeated jams on page 212.
NOTE: Loose toner might remain in the MFP after a jam and cause output quality problems. These
should clear up within a few pages.
WARNING! Surfaces in and around the MFP can be hot to the touch. Turn off the MFP and allow it to
cool before attempting to clear jams.
Jam locations
Figure 12-1 HP LaserJet M9040 MFP or HP LaserJet M9050 MFP with the 3000-sheet stapler/stacker
1
ADF
2
Tray 1
3
Right door
4
Vertical transfer door
5
Tray 4
6
Trays 2 and 3
7
Left door (behind the output device)
8
Duplexer (inside the MFP)
9
Output device
10
Lower bin
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11
Front door and print-cartridge area
12
Upper bin
Clear jams from the duplexer
1.
Move the output device away from the MFP to gain access to the left door.
Figure 12-2 Clear jams in the duplex printing accessory (1 of 6)
2.
Open the left door and carefully pull out any paper from area.
WARNING! Avoid touching the adjacent fusing area. It can be hot.
Figure 12-3 Clear jams in the duplex printing accessory (2 of 6)
3.
Remove the duplex printing accessory by pressing the green lever and pulling the unit out until it
stops.
Figure 12-4 Clear jams in the duplex printing accessory (3 of 6)
4.
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Remove any paper by lifting the two green levers in the duplex printing accessory.
Clear jams 195
5.
Open the front door.
Figure 12-5 Clear jams in the duplex printing accessory (4 of 6)
6.
Check for paper in the duplex printing accessory area, and remove any paper by pulling it out of
the MFP. Be careful not to tear the paper.
Figure 12-6 Clear jams in the duplex printing accessory (5 of 6)
7.
Reinstall the duplex printing accessory by sliding it back into the slot until it locks into place.
Figure 12-7 Clear jams in the duplex printing accessory (6 of 6)
8.
Close all open doors. Push the output device back into place.
Clear jams from the input-tray areas
Clear jams in tray 1
1.
Check for media in the tray 1 area, and remove any media from this area. Carefully check to be
sure you have removed all pieces of torn media.
Figure 12-8 Clear jams in tray 1 (1 of 2)
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2.
Open and close the right door to reset the MFP.
Figure 12-9 Clear jams in tray 1 (2 of 2)
Clear jams inside the right door
1.
Open the right door.
Figure 12-10 Clear jams inside the right door (1 of 3)
2.
Check for media in the right door area, and remove any media from this area. Carefully check to
be sure you have removed all pieces of torn media.
3.
Open the jam access cover. Pull out and lift the green tab.
Figure 12-11 Clear jams inside the right door (2 of 3)
4.
Remove any media from this area by pulling it out of the MFP.
5.
Push the green lever down to the original position.
Figure 12-12 Clear jams inside the right door (3 of 3)
6.
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Close the right door.
Clear jams 197
Clear jams in trays 2 and 3
1.
Open the tray until it stops.
Figure 12-13 Clear jams in trays 2 and 3 (1 of 3)
2.
Check for media in the tray area, and remove any media from this area. Carefully check to be sure
you have removed all pieces of torn media.
3.
Close the tray.
Figure 12-14 Clear jams in trays 2 and 3 (2 of 3)
4.
Open the right door, remove any visible media, and close the right door. This resets the MFP.
Figure 12-15 Clear jams in trays 2 and 3 (3 of 3)
Clear jams in tray 4
1.
Open the vertical transfer door on tray 4.
Figure 12-16 Clear jams in tray 4 (1 of 4)
2.
Check for paper in this area, and remove any paper from this area. Carefully check to be sure that
you have removed all pieces of torn paper.
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3.
If you did not see any paper in the vertical transfer door, open tray 4.
Figure 12-17 Clear jams in tray 4 (2 of 4)
4.
Check for paper in the tray area, and remove any paper from this area. Carefully check to be sure
you have removed all pieces of torn paper.
5.
Close tray 4.
Figure 12-18 Clear jams in tray 4 (3 of 4)
6.
Close the vertical transfer door.
Figure 12-19 Clear jams in tray 4 (4 of 4)
Clear jams from the output areas
Clear jams in the stacker or stapler/stacker
1.
If the jam extends into the output bins, slowly and carefully pull the media straight out of the MFP
so that it does not tear.
Figure 12-20 Clear jams in the stacker or stapler/stacker (1 of 7)
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Clear jams 199
2.
Move the output device away from the MFP.
Figure 12-21 Clear jams in the stacker or stapler/stacker (2 of 7)
3.
On the stacker, lift the wire on the lower bin of the device, and carefully pull out any media from
this area. On the stapler/stacker, carefully pull out any media that might be protruding from the
accumulator area.
NOTE: Only the stacker has the wire on the lower bin.
Figure 12-22 Clear jams in the stacker or stapler/stacker (3 of 7)
4.
Locate the green handle in the flipper area and lift the handle.
Figure 12-23 Clear jams in the stacker or stapler/stacker (4 of 7)
5.
Carefully pull out any media from the flipper area.
Figure 12-24 Clear jams in the stacker or stapler/stacker (5 of 7)
WARNING! Avoid touching the flipper area. It can be hot.
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6.
Locate the green handle in the paper path module, and then pull down on the handle.
Figure 12-25 Clear jams in the stacker or stapler/stacker (6 of 7)
7.
Carefully pull out any media from the paper path module.
8.
Close all open doors. Push the output device back into place.
Figure 12-26 Clear jams in the stacker or stapler/stacker (7 of 7)
Clear jams in the paper-path area of the multifunction finisher
1.
Open the top cover.
Figure 12-27 Clear jams in the paper-path area of the multifunction finisher (1 of 3)
2.
Slowly and carefully pull the paper straight out of the finisher so that it does not tear.
Figure 12-28 Clear jams in the paper-path area of the multifunction finisher (2 of 3)
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Clear jams 201
3.
Close the finisher cover.
Figure 12-29 Clear jams in the paper-path area of the multifunction finisher (3 of 3)
Clear jams in between the multifunction finisher and the MFP
1.
Move the finisher away from the MFP.
Figure 12-30 Clear jams in between the multifunction finisher and the MFP (1 of 4)
2.
Carefully remove any paper from the MFP output area.
Figure 12-31 Clear jams in between the multifunction finisher and the MFP (2 of 4)
3.
Carefully remove any paper from the finisher input area.
Figure 12-32 Clear jams in between the multifunction finisher and the MFP (3 of 4)
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4.
Push the multifunction finisher back into place.
Figure 12-33 Clear jams in between the multifunction finisher and the MFP (4 of 4)
Clear booklet jams in the multifunction finisher
1.
Move the finisher away from the MFP.
Figure 12-34 Clear booklet jams in the multifunction finisher (1 of 7)
2.
If paper is jammed in the finisher input area but has not entered the folding rollers, carefully remove
the paper from the input area and then skip to step 7.
Figure 12-35 Clear booklet jams in the multifunction finisher (2 of 7)
3.
Open the back door on the finisher. If jammed paper inside the finisher has not entered the folding
rollers, remove the paper and then skip to step 7. If the paper has entered the folding rollers,
proceed to step 4.
Figure 12-36 Clear booklet jams in the multifunction finisher (3 of 7)
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Clear jams 203
4.
Open the stapler-unit door.
Figure 12-37 Clear booklet jams in the multifunction finisher (4 of 7)
5.
Turn the bottom green knob clockwise to advance the jammed paper through the folding rollers
and into the booklet bin.
Figure 12-38 Clear booklet jams in the multifunction finisher (5 of 7)
6.
Close the stapler-unit door.
Figure 12-39 Clear booklet jams in the multifunction finisher (6 of 7)
7.
Push the multifunction finisher back into place.
Figure 12-40 Clear booklet jams in the multifunction finisher (7 of 7)
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Clear a staple jam from the multifunction finisher
1.
Open the stapler-unit door.
Figure 12-41 Clear a staple jam from the multifunction finisher (1 of 11)
2.
Slide the stapler unit toward you.
Figure 12-42 Clear a staple jam from the multifunction finisher (2 of 11)
3.
Turn the large green knob until you see the blue dot (this indicates that the stapler is fully open).
Figure 12-43 Clear a staple jam from the multifunction finisher (3 of 11)
4.
Turn the small green knob at the top of the stapler unit clockwise until the staple cartridge moves
to the left of the stapler unit.
Figure 12-44 Clear a staple jam from the multifunction finisher (4 of 11)
CAUTION: The blue dot must appear in the window of the stapler unit before you remove the
staple cartridge. If you try to remove the staple cartridge before the blue dot appears in the window,
you could damage the device.
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Clear jams 205
5.
Remove the staple cartridge.
Figure 12-45 Clear a staple jam from the multifunction finisher (5 of 11)
6.
Pull up on the lever labeled with a green dot.
Figure 12-46 Clear a staple jam from the multifunction finisher (6 of 11)
7.
Remove the damaged staple.
Figure 12-47 Clear a staple jam from the multifunction finisher (7 of 11)
8.
Press down on the lever labeled with a green dot.
Figure 12-48 Clear a staple jam from the multifunction finisher (8 of 11)
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9.
Reinstall the staple cartridge.
Figure 12-49 Clear a staple jam from the multifunction finisher (9 of 11)
10. Slide the stapler unit into the device.
Figure 12-50 Clear a staple jam from the multifunction finisher (10 of 11)
11. Close the stapler-unit door.
Figure 12-51 Clear a staple jam from the multifunction finisher (11 of 11)
Clear a jam in the upper half of the stapler head in the multifunction finisher
1.
Follow steps 1 through 4 of the procedure to clear a staple jam from the multifunction finisher.
2.
Locate the damaged staple at the back of the stapler head, and remove the staple.
Figure 12-52 Clear a jam in the upper half of the stapler head in the multifunction finisher
3.
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Follow steps 10 through 11 from the procedure to clear a staple jam from the multifunction finisher.
Clear jams 207
Clear a staple jam from the stapler/stacker
1.
Move the stapler/stacker away from the MFP.
Figure 12-53 Clear a staple jam from the stapler/stacker (1 of 9)
2.
Open the stapler unit door.
Figure 12-54 Clear a staple jam from the stapler/stacker (2 of 9)
3.
Pull the cartridge out.
Figure 12-55 Clear a staple jam from the stapler/stacker (3 of 9)
4.
Pull up on the lever labeled with a green dot.
Figure 12-56 Clear a staple jam from the stapler/stacker (4 of 9)
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5.
Remove the damaged staple.
Figure 12-57 Clear a staple jam from the stapler/stacker (5 of 9)
6.
Press down on the lever labeled with a green dot.
Figure 12-58 Clear a staple jam from the stapler/stacker (6 of 9)
7.
Reinstall the staple cartridge.
Figure 12-59 Clear a staple jam from the stapler/stacker (7 of 9)
8.
Close the stapler unit door.
Figure 12-60 Clear a staple jam from the stapler/stacker (8 of 9)
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Clear jams 209
9.
Push the stapler/stacker back into place.
Figure 12-61 Clear a staple jam from the stapler/stacker (9 of 9)
NOTE: The stapler needs to reload after clearing a staple jam, so the first few documents (no more
than five) might not be stapled. If a print job is sent and the stapler is jammed or is out of staples, the
job will still print as long as the path to the output bin is not blocked.
Clear jams in the left door (fuser area)
1.
Move the output device away from the MFP to gain access to the left door.
Figure 12-62 Clear jams in the left door (1 of 4)
2.
Open the left door.
WARNING! Avoid touching the adjacent fusing area. It can be hot.
Figure 12-63 Clear jams in the left door (2 of 4)
3.
Remove any jammed or damaged media from this area by pulling it out of the MFP.
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4.
Press down on the green tab and carefully check for media. Be sure to remove all pieces of torn
media.
Figure 12-64 Clear jams in the left door (3 of 4)
5.
Close the left door. Push the output device back into place.
Figure 12-65 Clear jams in the left door (4 of 4)
Clear jams in the 8-bin mailbox
1.
Move the 8-bin mailbox away from the MFP. To do this, stand on the left side of the MFP and pull
the 8-bin mailbox straight toward you.
Figure 12-66 Clear jams in the 8-bin mailbox (1 of 3)
2.
Carefully remove the upper (face-up) bin.
3.
Pull down the handle on the output paper module and remove any jammed paper from this area.
Figure 12-67 Clear jams in the 8-bin mailbox (2 of 3)
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Clear jams 211
4.
Push the 8-bin mailbox back into place, and then reattach the upper bin.
Figure 12-68 Clear jams in the 8-bin mailbox (3 of 3)
NOTE: Check that the paper used is not thicker than the 8-bin mailbox supports. See Supported paper
and print media sizes on page 81.
Solve repeated jams
Situation
Solution
General repeated jam problems
1. Verify that the media is correctly loaded in the trays and that
all width guides are correctly set (see Print tasks on page 97).
2. Verify that the paper tray is set for the size of media installed
and that the tray is not overloaded.
3. Try turning over the stack of media in the tray. If you are
using prepunched or letterhead paper, try printing from tray 1.
4. Do not use previously printed media or torn, worn, or
irregular media. For recommended media for your MFP, see
Supported paper and print media sizes on page 81.
5. Check the media specifications. (See Supported paper and
print media sizes on page 81.) If media is outside of the
recommended specifications, problems can occur.
6. MFP might be dirty. Clean the MFP as described in Clean
the MFP on page 170.
7. Check that all damaged or jammed media is removed from
MFP.
Repeated jams in the ADF
1. The ADF might be dirty. Clean the ADF as described in
Clean the ADF delivery system on page 172.
NOTE: If jams continue, contact your HP-authorized service provider. (See the HP support flyer or go
to www.hp.com/support/ljm9040mfp or www.hp.com/support/ljm9050mfp.)
212 Chapter 12 Problem solve
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Media-handling problems
Use only media that meets the specifications outlined in the HP LaserJet Printer Family Print Media
Guide. This guide is available at www.hp.com/support/ljpaperguide.
Printer feeds multiple sheets
Printer feeds multiple sheets
Cause
Solution
The input tray is overfilled.
Remove excess media from the input tray.
Print media is sticking together.
Remove media, flex it, rotate it 180° or flip it over, and then
reload it into the tray.
NOTE: Do not fan media. Fanning can cause static
electricity, which can cause media to stick together.
Media does not meet the specifications for this MFP.
Use only media that meets HP media specifications for this
MFP.
Trays are not properly adjusted.
Make sure that the rear media-length guide indicates the
length of media being used.
Printer feeds incorrect page size
Printer feeds incorrect page size
Cause
Solution
The correct size media is not loaded in the input tray.
Load the correct size media in the input tray.
The correct size media is not selected in the software program
or printer driver.
Confirm that the settings in the software program and printer
driver are correct, because the software-program settings
override the printer-driver and control-panel settings, and the
printer-driver settings override the control-panel settings. For
more information, see Change printer-driver settings for
Windows on page 53.
The correct size media for tray 1 is not selected in the MFP
control panel.
From the control panel, select the correct size media for tray
1.
The media size is not configured correctly for the input tray.
Print a configuration page or use the control panel to determine
the media size for which the tray is configured.
The guides in the tray are not against the paper.
Verify that the rear and width media guides are touching the
paper.
Printer pulls from incorrect tray
Printer pulls from incorrect tray
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Cause
Solution
You are using a driver for a different printer. For more
information.
Use a driver for this printer.
The specified tray is empty.
Load media in the specified tray.
Media-handling problems 213
Printer pulls from incorrect tray
Cause
Solution
The Use Requested Tray option is set to First in the Tray
Behavior sub-menu of the Device Behavior menu.
Change the setting to Exclusively.
The media size is not configured correctly for the input tray.
Print a configuration page or use the control panel to determine
the media size for which the tray is configured.
The guides in the tray are not against the paper.
Verify that the guides are touching the paper.
Media does not feed automatically
Media does not feed automatically
Cause
Solution
Manual feed is selected in the software program.
Load tray 1 with media, or, if the media is loaded, touch OK.
The correct size media is not loaded.
Load the correct size media.
The input tray is empty.
Load media into the input tray.
Media from a previous jam has not been completely removed.
Open the MFP and remove any media in the paper path.
Closely inspect the fuser area for jams.
The media size is not configured correctly for the input tray.
Print a configuration page or use the control panel to determine
the media size for which the tray is configured.
The guides in the tray are not against the paper.
Verify that the rear and width media guides are touching the
paper.
Media does not feed from tray 2, 3, or 4
Media does not feed from tray 2, 3, or 4
Cause
Solution
The correct size media is not loaded.
Load the correct size media and verify that the custom-media
switch is in the correct position.
The input tray is empty.
Load media in the input tray.
The correct media type for the input tray is not selected in the
MFP control panel.
From the MFP control panel, select the correct media type for
the input tray.
Media from a previous jam has not been completely removed.
Open the MFP and remove any media in the paper path.
Closely inspect the fuser area for jams.
None of the optional trays appear as input tray options.
The optional trays only display as available if they are installed.
Verify that any optional trays are correctly installed. Verify that
the printer driver has been configured to recognize the optional
trays.
An optional tray is incorrectly installed.
Print a configuration page to confirm that the optional tray is
installed. If not, verify that the tray is correctly attached to the
MFP.
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Media does not feed from tray 2, 3, or 4
Cause
Solution
The media size is not configured correctly for the input tray.
Print a configuration page or use the control panel to determine
the media size for which the tray is configured.
The guides in the tray are not against the paper.
Verify that the guides are touching the paper.
Transparencies will not feed
Transparencies will not feed
Cause
Solution
The correct media type is not specified in the software or printer
driver.
Verify that the correct media type is selected in the software or
printer driver.
Tray 1 is overfilled.
Remove excess transparencies from tray 1. Do not exceed the
maximum stack height for tray 1.
Media in another input tray is the same size as the
transparencies, and the MFP is defaulting to the other tray.
Make sure that tray 1 is selected in the software program or
printer driver. Use the MFP control panel to configure the tray
to the media type loaded.
Tray 1 is not configured correctly for type.
Make sure that tray 1 is selected in the software program or
printer driver. Use the MFP control panel to configure the tray
to the media type loaded.
Transparencies might not meet supported media
specifications.
Use only media that meets the HP media specifications for this
MFP.
Envelopes jam or will not feed in the MFP
NOTE: Return the fuser levers to the down position after printing on envelopes. Failure to return levers
to the down position for standard paper types can result in poor print quality.
Envelopes jam or will not feed in the MFP
ENWW
Cause
Solution
Envelopes are loaded in an unsupported tray. Only tray 1 can
feed envelopes.
Load envelopes into tray 1.
Envelopes are curled or damaged.
Verify that the fuser levers are in the correct position. Try using
different envelopes. Store envelopes in a controlled
environment.
Envelopes are sealing because the moisture content is too
high.
Try using different envelopes. Store envelopes in a controlled
environment.
Envelope orientation is incorrect.
Verify that the envelope is loaded correctly.
This MFP does not support the envelopes being used.
Refer to the HP LaserJet Printer Family Print Media Guide.
Tray 1 is configured for a size other than envelopes.
Configure tray 1 size for envelopes.
Media-handling problems 215
Output is curled or wrinkled
Output is curled or wrinkled
Cause
Solution
Media does not meet the specifications for this MFP.
Use only media that meets the HP media specifications for this
MFP.
Media is damaged or in poor condition.
Remove media from the input tray and load media that is in
good condition.
Printer is operating in an excessively humid environment.
Verify that the printing environment is within humidity
specifications.
You are printing large, solid-filled areas.
Large, solid-filled areas can cause excessive curl. Try using a
different pattern.
Media used was not stored correctly and might have absorbed
moisture.
Remove media and replace it with media from a fresh,
unopened package.
Media has poorly cut edges.
Remove media, flex it, rotate it 180 degrees or turn it over, and
then reload it into the input tray. Do not fan media. If the
problem persists, replace the media.
The specific media type was not configured for the tray or
selected in the software.
Configure the software for the media (see the software
documentation). To configure the tray for the media, see
Configure trays on page 92.
Printer will not duplex or duplexes incorrectly
Printer will not duplex or duplexes incorrectly
Cause
Solution
You are trying to duplex on unsupported media.
Verify that the media is supported for duplex printing.
The printer driver is not set up for duplex printing.
Set up the printer driver to enable duplex printing.
The first page is printing on the back of preprinted forms or
letterhead.
Load preprinted forms and letterhead in tray 1 with the
letterhead or printed side up and the bottom of the page
feeding into the MFP. For tray 2, 3, and 4, load these media
printed side down with the top of the page toward the back of
the MFP.
216 Chapter 12 Problem solve
ENWW
Solve print-quality problems
This section helps you define print-quality problems and what to do to correct them. Often print- quality
problems can be handled easily by making sure that the device is correctly maintained, using print media
that meets HP specifications, or running a cleaning page.
Print-quality problems associated with media
Some print-quality problems arise from the use of inappropriate media.
●
Use media that meets HP specifications. See Supported paper and print media sizes
on page 81, or see the HP LaserJet Printer Family Print Media Guide, which is available at
www.hp.com/support/ljpaperguide.
●
The surface of the media is too smooth. Use media that meets HP specifications. See Supported
paper and print media sizes on page 81.
●
The moisture content is uneven, too high, or too low. Use media from a different source or from an
unopened ream.
●
Some areas of the media reject toner. Use media from a different source or from an unopened
ream.
●
The letterhead you are using is printed on rough media. Use a smoother, xerographic media. If this
solves your problem, ask the supplier of your letterhead to use media that meets the specifications
for this device. See Supported paper and print media sizes on page 81.
●
The media is excessively rough. Use a smoother, xerographic media.
●
The driver setting is incorrect. To change the media type setting, see Change printer-driver settings
for Windows on page 53.
●
The media that you are using is too heavy for the media type setting that you selected, and the
toner is not fusing to the media. See Default Options for Originals on page 17.
Print-quality problems associated with the environment
If the device is operating in excessively humid or dry conditions, verify that the printing environment is
within specifications. See Operating environment on page 252.
Print-quality problems associated with jams
Make sure that all sheets are cleared from the paper path. See Clear jams on page 194.
ENWW
●
If the device recently jammed, print two to three pages to clean the device.
●
If the sheets do not pass through the fuser and cause image defects on subsequent documents,
print three pages to clean the device. If the problem persists, print and process a cleaning page.
See Clean the MFP on page 170.
Solve print-quality problems 217
Light print (partial page)
Figure 12-69 Light print (partial page)
1.
Make sure that the print cartridge is fully installed.
2.
The print cartridge might be defective. Replace the print cartridge.
3.
The media might not meet HP specifications (for example, the media is too moist or too rough).
See Supported paper and print media sizes on page 81.
Light print (entire page)
Figure 12-70 Light print (entire page)
1.
Make sure that the print cartridge is fully installed.
2.
Make sure that the Economode setting is turned off at the control panel and in the printer driver.
3.
Open the Administration menu at the device control panel. Open the Print Quality menu and
increase the Toner Density setting. See Print Quality menu on page 42.
4.
Try using a different type of media.
5.
The print cartridge might be defective. Replace the print cartridge.
218 Chapter 12 Problem solve
ENWW
Specks
Figure 12-71 Specks
Specks might appear on a page after a jam has been cleared.
1.
Print a few more pages to see if the problem corrects itself.
2.
Clean the inside of the device and run a cleaning page. See Clean the MFP on page 170.
3.
Try using a different type of media.
4.
Check the print cartridge for leaks. If the print cartridge is leaking, replace it.
Dropouts
Figure 12-72 Dropouts
ENWW
1.
Make sure that the environmental specifications for the device are being met. See Operating
environment on page 252.
2.
If the media is rough, and the toner easily rubs off, open the Administration menu at the device
control panel. Open the Print Quality menu, select Fuser Modes, and then select the media type
you are using. See Print Quality menu on page 42.
3.
Try using a smoother media.
Solve print-quality problems 219
Lines
Figure 12-73 Lines
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
1.
Print a few more pages to see if the problem corrects itself.
2.
Clean the inside of the device and run a cleaning page. See Clean the MFP on page 170.
3.
Replace the print cartridge.
Gray background
Figure 12-74 Gray background
1.
Do not use media that has already been run through the device.
2.
Try using a different type of media.
3.
Print a few more pages to see if the problem corrects itself.
4.
Turn over the stack in the tray. Also, try rotating the stack 180°.
5.
Open the Administration menu at the device control panel. On the Print Quality menu, increase the
Toner Density setting. See Print Quality menu on page 42.
6.
Make sure that the environmental specifications for the device are being met. See Operating
environment on page 252.
7.
Replace the print cartridge.
220 Chapter 12 Problem solve
ENWW
Toner smear
Figure 12-75 Toner smear
1.
Print a few more pages to see if the problem corrects itself.
2.
Verify that the fuser levers are in the down position (unless printing on envelopes).
3.
Try using a different type of media.
4.
Make sure that the environmental specifications for the device are being met. See Operating
environment on page 252.
5.
Clean the inside of the device and run a cleaning page. See Clean the MFP on page 170.
6.
Replace the print cartridge.
Also see Loose toner on page 221.
Loose toner
Figure 12-76 Loose toner
Loose toner, in this context, is defined as toner that can be rubbed off the page.
ENWW
1.
Verify that the fuser levers are in the down position (unless printing on envelopes).
2.
If media is heavy or rough, open the Administration menu at the device control panel. On the Print
Quality submenu, select Fuser Modes, and then select the media type you are using.
3.
If you have observed a rougher texture on one side of your media, try printing on the smoother
side.
4.
Make sure that the environmental specifications for the device are being met. See Operating
environment on page 252.
5.
Make sure that type and quality of the media you are using meet HP specifications. See Supported
paper and print media sizes on page 81.
Solve print-quality problems 221
Repeating defects
Figure 12-77 Repeating defects
1.
Print a few more pages to see if the problem corrects itself.
2.
If the distance between defects is 44 mm (1.73 in.), 53 mm (2.1 in.), 63 mm (2.5 in.), or 94 mm (3.7
in.), the print cartridge might need to be replaced.
3.
Clean the inside of the device and run a cleaning page. See Clean the MFP on page 170.
Also see Repeating image on page 222.
Repeating image
Figure 12-78 Repeating image
Dear Mr. Abhjerhjk,
The dhjhfiuhu if teint hhkjhjnf j us a weue jd, fnk
ksneh vnk kjdfkaak d ss hsjhnckkajhdhf kashfhnduujdn.
Pkshkkhklhlkhkhyufwe4yrh9jjflklndjd skshkshdcnksnjcnal
aksnclnslskjlncsl nas lnslna, ncnsljsjscljckn nsnclknsllj
hwlsdknls nwljs nlnscl nijhsn clsnci j hn. Iosi fsjs jlkh andjna this
is a h n. jns fir stie a d jakjd a jjssk. Thsi ius vnvlu tyeh lch afted,
and when hghj hgjhk jdj a dt sonnleh .
Suolklv jsdj hvjkrt ten sutc of jthjkfjkn vjdj hwjd, an olk d
.a t fhjdjht ajshef. Sewlfl nv atug ahgjfjknvr kdkjdh sj hvjk
sjskrplo book . C amegaj d sand their djnln as orged tyehha
as as hf hv of the tinhgh in the cescmda l vlala tojk. Ho sn shj
shjkh a sjca kvkjn? No ahdkj ahhtuah ahavjn v hv vh a efve r
Tehreh ahkj vaknihidh was skjsaa a dhkjfn an j
cjkhapsldnlj llhfoihrfhthej ahjkkjna oa h j a kah w asj kskjnkas
sa fjkank cak ajhjkn eanjsd n qa e jhc p jtpvjlnv4purlaxnwl. Ana
l, and the a skeina of ahthvnasm . Sayhvjan tjhhjhrajn ve fh k
v nja vkfkahjd a . Smakkljl a s ehiah adheuf h if you do klakc k
w vka ah call lthe c jakha a a d a s d fijs.
Sincerel y,
Mr. Scmehnjcj
Dear Mr. Abhjerhjk,
The dhjhfiuhu if teint hhkjhjnf j us a weue jd, fnk
ksneh vnk kjdfkaak d ss hsjhnckkajhdhf kashfhnduujdn.
Pkshkkhklhlkhkhyufwe4yrh9jjflklndjd skshkshdcnksnjcnal
aksnclnslskjlncsl nas lnslna, ncnsljsjscljckn nsnclknsllj
hwlsdknls nwljs nlnscl nijhsn clsnci j hn. Iosi fsjs jlkh andjna this
is a h n. jns fir stie a d jakjd a jjssk. Thsi ius vnvlu tyeh lch afted,
and when hghj hgjhk jdj a dt sonnleh .
Suolklv jsdj hvjkrt ten sutc of jthjkfjkn vjdj hwjd, an olk d
.a t fhjdjht ajshef. Sewlfl nv atug ahgjfjknvr kdkjdh sj hvjk
sjskrplo book . C amegaj d sand their djnln as orged tyehha
as as hf hv of the tinhgh in the cescmda l vlala tojk. Ho sn shj
shjkh a sjca kvkjn? No ahdkj ahhtuah ahavjn v hv vh a efve r
Tehreh ahkj vaknihidh was skjsaa a dhkjfn an j
cjkhapsldnlj llhfoihrfhthej ahjkkjna oa h j a kah w asj kskjnkas
sa fjkank cak ajhjkn eanjsd n qa e jhc p jtpvjlnv4purlaxnwl. Ana
l, and the a skeina of ahthvnasm . Sayhvjan tjhhjhrajn ve fh k
v nja vkfkahjd a . Smakkljl a s ehiah adheuf h if you do klakc k
w vka ah call lthe c jakha a a d a s d fijs.
Sincerel y,
Mr. Scmehnjcj
This type of defect might occur when using preprinted forms or a large quantity of narrow media.
1.
Print a few more pages to see if the problem corrects itself.
2.
Make sure that type and quality of the media you are using meet HP specifications. See Supported
paper and print media sizes on page 81.
3.
If the distance between defects is 44 mm (1.73 in.), 53 mm (2.1 in.), 63 mm (2.5 in.), or 94 mm (3.7
in.), the print cartridge might need to be replaced.
222 Chapter 12 Problem solve
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Misformed characters
Figure 12-79 Misformed characters
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
1.
Print a few more pages to see if the problem corrects itself.
2.
Make sure that the environmental specifications for the device are being met. See Operating
environment on page 252.
Page skew
Figure 12-80 Page skew
ENWW
1.
Print a few more pages to see if the problem corrects itself.
2.
Verify that no torn pieces of media are inside the device.
3.
Make sure that media is loaded correctly and that all adjustments have been made. See Load
paper and print media on page 85. Make sure that the guides in the tray are not too tight or too
loose against the media.
4.
Turn over the stack in the tray. Also, try rotating the stack 180°.
5.
Make sure that the type and quality of the media you are using meet HP specifications. See
Supported paper and print media sizes on page 81.
6.
Make sure that the environmental specifications for the device are being met. (See Operating
environment on page 252.)
7.
Perform a tray alignment by opening the Administration menu at the device control panel. On the
Print Quality submenu, touch Set Registration. Choose a tray under Source and then run a test
page. For more information, see Print Quality menu on page 42.
Solve print-quality problems 223
Curl or wave
Figure 12-81 Curl or wave
1.
Turn over the stack in the tray. Also, try rotating the stack 180°.
2.
Make sure that the type and quality of the media you are using meet HP specifications. (See
Supported paper and print media sizes on page 81.)
3.
Make sure that the environmental specifications for the device are being met. (See Operating
environment on page 252.)
4.
Try printing to a different output bin.
5.
If media is lightweight and smooth, open the Administration menu at the device control panel. On
the Print Quality submenu, touch Fuser Modes, and then select the media type you are using.
Change the setting to Low, which helps reduce the heat in the fusing process.
Wrinkles or creases
Figure 12-82 Wrinkles or creases
1.
Print a few more pages to see if the problem corrects itself.
2.
Make sure that the environmental specifications for the device are being met. See Operating
environment on page 252.
3.
Turn over the stack in the tray. Also, try rotating the stack 180°.
4.
Make sure that media is loaded correctly and all adjustments have been made. See Load paper
and print media on page 85.
5.
Make sure that the type and quality of the media you are using meet HP specifications. See
Supported paper and print media sizes on page 81.
6.
If envelopes are creasing, try storing envelopes so that they lie flat.
If the above actions do not improve wrinkles or creases, open the Administration menu at the device
control panel. On the Print Quality submenu, select Fuser Modes, and then select the media type you
are using. Change the setting to Low, which helps reduce the heat in the fusing process.
224 Chapter 12 Problem solve
ENWW
Vertical white lines
Figure 12-83 Vertical white lines
1.
Print a few more pages to see if the problem corrects itself.
2.
Make sure that the type and quality of the media you are using meet HP specifications. See
Supported paper and print media sizes on page 81.
3.
Replace the print cartridge.
Tire tracks
Figure 12-84 Tire tracks
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
Aa Bb C c
This defect typically occurs when the print cartridge has far exceeded its rated life. For example, if you
are printing a very large quantity of pages with very little toner coverage.
1.
Replace the print cartridge.
2.
Reduce the number of pages that you print with very low toner coverage.
White spots on black
Figure 12-85 White spots on black
ENWW
1.
Print a few more pages to see if the problem corrects itself.
2.
Make sure that the type and quality of the media you are using meet HP specifications. See
Supported paper and print media sizes on page 81.
Solve print-quality problems 225
3.
Make sure that the environmental specifications for the device are being met. See Operating
environment on page 252.
4.
Replace the print cartridge.
Scattered lines
Figure 12-86 Scattered lines
1.
Make sure that the type and quality of the media you are using meet HP specifications. See
Supported paper and print media sizes on page 81.
2.
Make sure that the environmental specifications for the device are being met. See Operating
environment on page 252.
3.
Turn over the stack in the tray. Also, try rotating the stack 180°.
4.
Open the Administration menu at the device control panel. Open the Print Quality submenu and
change the Toner Density setting. See Print Quality menu on page 42.
Blurred print
Figure 12-87 Blurred print
1.
Make sure that the type and quality of the media you are using meet HP specifications. See
Supported paper and print media sizes on page 81.
2.
Make sure that the environmental specifications for the device are being met. See Operating
environment on page 252.
3.
Turn over the stack in the tray. Also, try rotating the stack 180°.
4.
Do not use media that already has been run through the device.
5.
Decrease the toner density. Open the Administration menu at the device control panel. Open the
Print Quality submenu and change the Toner Density setting. See Print Quality menu
on page 42.
226 Chapter 12 Problem solve
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Random image repetition
Figure 12-88 Random image repetition (1 of 2)
Figure 12-89 Random image repetition (2 of 2)
If an image that appears at the top of the page (in solid black) repeats further down the page (in a gray
field), the toner might not have been completely erased from the last job. (The repeated image might
be lighter or darker than the field it appears in.)
ENWW
●
Change the tone (darkness) of the field that the repeated image appears in.
●
Change the order in which the images are printed. For example, have the lighter image at the top
of the page, and the darker image farther down the page.
●
From your software program, rotate the whole page 180° to print the lighter image first.
●
If the defect occurs later in a print job, turn the device off for 10 minutes, and then turn it on to
restart the print job.
Solve print-quality problems 227
Solve fax problems
For help solving fax problems, see the Analog Fax Accessory 300 Fax Guide and the Analog Fax
Accessory 300 Send Fax Driver Guide, which are included on the software CD that came with the fax
accessory.
You can also go to http://www.hp.com/go/mfpfaxaccessory300.
228 Chapter 12 Problem solve
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Solve copy problems
Prevent copy problems
The following are a few simple steps you can take to improve copy quality:
●
Copy from the flatbed scanner. This will produce a higher quality copy than copying from the
automatic document feeder (ADF).
●
Use quality originals.
●
Load the media correctly. If the media is loaded incorrectly, it might skew, causing unclear images
and problems with the OCR program. See Load paper and print media on page 85 for instructions.
●
Use or make a carrier sheet to protect your originals.
Image problems
Problem
Cause
Solution
Images are missing or faded.
The print cartridge might be defective.
Replace the print cartridge. See Manage
supplies on page 179.
The original might be of poor quality.
If your original is too light or damaged,
the copy might not be able to
compensate, even if you adjust the
darkness. If possible, find an original
document in better condition.
The original might have a colored
background.
Touch Copy, and then touch Image
Adjustment. Adjust the Background
Cleanup slider to the right to decrease
the background.
The media might not meet
HP specifications.
Use media that meets HP specifications.
See Supported paper and print media
sizes on page 81.
The print cartridge might be defective.
Replace the print cartridge. See Manage
supplies on page 179.
The flatbed scanner or the ADF glass
might be dirty.
Clean the flatbed scanner or the ADF
glass. See Clean the MFP on page 170.
Vertical white or faded stripes appear on
the copy.
Unwanted lines appear on the copy.
The photosensitive drum inside the print Install a new HP print cartridge. See
Manage supplies on page 179.
cartridge might have been scratched.
Black dots or streaks appear on the
copy.
Ink, glue, correction fluid, or an unwanted
substance might be on the automatic
document feeder (ADF) or flatbed
scanner.
Clean the device. See Clean the MFP
on page 170.
Copies are too light or dark.
The darkness setting needs to be
adjusted.
Touch Copy, and then touch Image
Adjustment. Adjust the Darkness slider
to lighten or darken the image.
Text is unclear.
The sharpness setting needs to be
adjusted.
To adjust the sharpness, touch Copy,
and then touch Image Adjustment.
Adjust the Sharpness slider to the right to
increase the sharpness.
The image should be optimized for text.
ENWW
Solve copy problems 229
Problem
Cause
Solution
To optimize the image for text, touch
Copy and then touch Optimize Text/
Picture. Select Text.
Media-handling problems
Problem
Cause
Solution
Poor print quality or toner adhesion
The paper is too moist, too rough, too
heavy or too smooth, or it is embossed
or from a faulty paper lot.
Try another kind of paper, between 100
and 250 Sheffield, 4 to 6% moisture
content. Use only media that meets the
specifications outlined in the
HP LaserJet Printer Family Print Media
Guide. This guide is available at
www.hp.com/support/ljpaperguide.
The fuser levers are not in the correct
position.
Verify that the fuser levers are in the
down position (unless printing on
envelopes).
Dropouts, jamming, or curl
The paper has been stored incorrectly.
Store paper flat in its moisture-proof
wrapping.
The paper has variability from one side
to the other.
Turn the paper over.
The paper is too moist, has the wrong
grain direction, or is of short-grain
construction
Try changing the fuser mode (see Print
Quality menu on page 42) or use longgrain paper.
The paper varies from side-to-side.
Turn the paper over.
Jamming, damage to device
The paper has cutouts or perforations.
Use paper that is free of cutouts or
perforations.
Problems with feeding
The paper has ragged edges.
Use high-quality paper that is made for
laser printers.
The paper varies from side-to-side.
Turn the paper over.
The paper is too moist, too rough, too
heavy or too smooth, has the wrong grain
direction, or is of short-grain construction
or it is embossed or from a faulty paper
lot.
●
Try another kind of paper, between
100 and 250 Sheffield, 4 to 6%
moisture content.
●
Use long-grain paper.
Excessive curl
230 Chapter 12 Problem solve
ENWW
Problem
Cause
Solution
Print is crooked or misaligned on the
page.
The media guides might be incorrectly
adjusted.
Remove all media from the input tray,
straighten the stack, and then load the
media in the input tray again. Adjust the
media guides to the width and length of
the media that you are using and try
printing again.
The scanner might require a calibration.
Perform a tray alignment and then
calibrate the scanner.
More than one sheet feeds at one time.
The device does not pull media from a
media tray.
ENWW
●
Perform a tray alignment by
opening the Administration menu at
the device control panel. On the
Print Qualitysubmenu, touch Set
Registration. Choose a tray under
Source and then run a test page.
For more information, see Print
Quality menu on page 42.
●
See Calibrate the scanner
on page 177 for information about
calibrating the scanner.
The media tray might be overloaded.
Remove some of the media from the tray.
See Load paper and print media
on page 85.
The media might be wrinkled, folded, or
damaged.
Verify that the media is not wrinkled,
folded, or damaged. Try printing on
media from a new or different package.
The device might be in manual feed
mode.
●
If Manual Feed appears on the
control-panel display, press OK to
print the job.
●
Verify that the device is not in
manual feed mode, and then print
your job again.
The pickup roller might be dirty or
damaged.
Contact HP Customer Care. See
HP Customer Care on page 246 or the
support flyer that came in the device box.
The paper-length adjustment control in
the tray is set at a length that is greater
than the media size.
Adjust the paper-length adjustment
control to the correct length.
Solve copy problems 231
Performance problems
Problem
Cause
Solution
No copy came out.
The input tray might be empty.
Load media in the device.
The original might have been loaded
incorrectly.
Load the original face down in the ADF
or flatbed scanner.
The sealing tape might not have been
properly removed from the cartridge.
Replace the print cartridge and return the
defective cartridge.
The original might have been loaded
incorrectly.
Load the original face down in the ADF
or flatbed scanner.
The media might not meet
HP specifications.
Use media that meets HP specifications.
The print cartridge is defective.
Replace the print cartridge.
The wrong original was copied.
The ADF might be loaded.
Make sure that the ADF is empty.
Copies are reduced in size.
The device software settings might be
set to reduce the scanned image.
See the device software Help for more
information about changing the settings.
Copies are blank.
232 Chapter 12 Problem solve
ENWW
Solve e-mail problems
If you are unable to send e-mails by using the digital-send feature, you might need to reconfigure the
SMTP gateway address or the LDAP gateway address. Print a configuration page to find the current
SMTP and LDAP gateway addresses. See Information pages on page 150. Use the following
procedures to check if the SMTP and LDAP gateway addresses are valid.
Validate the SMTP gateway address
NOTE: This procedure is for Windows operating systems.
1.
Open an MS-DOS command prompt: click Start, click Run, and then type cmd.
2.
Type telnet followed by the SMTP gateway address and then the number 25, which is the port
over which the MFP is communicating. For example, type telnet 123.123.123.123 25 where
"123.123.123.123" represents the SMTP gateway address.
3.
Press Enter. If the SMTP gateway address is not valid, the response contains the message Could
not open connection to the host on port 25: Connect Failed.
4.
If the SMTP gateway address is not valid, contact the network administrator.
Validate the LDAP gateway address
NOTE: This procedure is for Windows operating systems.
ENWW
1.
Open Windows Explorer. In the address bar, type LDAP:// immediately followed by the LDAP
gateway address. For example, type LDAP://12.12.12.12 where "12.12.12.12" represents the
LDAP gateway address.
2.
Press Enter. If the LDAP gateway address is valid, the Find People dialog box opens.
3.
If the LDAP gateway address is not valid, contact the network administrator.
Solve e-mail problems 233
Solve network connectivity problems
If the MFP is having problems communicating with the network, use the information in this section to
resolve the problem.
Solve network printing problems
NOTE: HP recommends that you use the MFP CD to install and set up the MFP on a network.
●
Make sure that the network cable is securely seated into the formatter RJ45 connector.
●
Make sure that the Link LED on the formatter RJ45 connector is lit and is flashing.
●
Make sure that the I/O card is ready. Print a configuration page (see Information pages
on page 150). If an HP Jetdirect print server is installed, printing a configuration page also prints
a second page that shows the network settings and status.
NOTE: The HP Jetdirect print server supports various network protocols (TCP/IP, IPX/SPX,
Novell NetWare, AppleTalk, and DCL/LLC). Make sure that the correct protocols and network
parameters are set correctly.
On the HP Jetdirect configuration page, verify the following items for your protocol:
◦
Under HP Jetdirect Configuration, the status is "I/O Card Ready".
◦
Protocol status is "Ready".
◦
An IP address is listed.
◦
The configuration method (Config by:) is listed correctly. See the network administrator if you
are not sure which method is correct.
●
Try printing the job from another computer.
●
To verify that a MFP works with a computer, use a parallel cable to connect it directly to a computer.
You will have to reinstall the printing software. Print a document from a program that has printed
correctly in the past. If this works, a problem with the network might exist.
●
Contact your network administrator for assistance.
Verify communication over the network
If the HP Jetdirect configuration page shows an IP address for the MFP, use this procedure to verify
that you can communicate with the MFP over the network.
1.
Windows: Click Start, click Run, and then type cmd. An MS-DOS command prompt opens.
-orMac: Click Applications, click Utilities, and then open the Terminal application. The terminal
window opens.
2.
Type ping followed by the IP address. For example, type ping XXX.XXX.XXX.XXX where
"XXX.XXX.XXX.XXX" is the IPv4 address that is shown on the HP Jetdirect configuration page. If
the MFP is communicating over the network, the response is a list of replies from the MFP.
3.
Verify that the IP address is not a duplicate address on the network by using the address resolution
protocol (arp -a) command. At the prompt, type arp -a. Find the IP address in the list and compare
234 Chapter 12 Problem solve
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its physical address to the hardware address that is listed on the HP Jetdirect configuration page
in the section called HP Jetdirect Configuration. If the addresses match, all network
communications are valid.
4.
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If you cannot verify that the MFP is communicating over the network, contact the network
administrator.
Solve network connectivity problems 235
Solve common Macintosh problems
This section lists problems that can occur when using Mac OS X.
Table 12-1 Problems with Mac OS X
The printer driver is not listed in the Print Center or Printer Setup Utility.
Cause
Solution
The printer software might not have been installed or was installed
incorrectly.
Make sure that the printer PPD is in the following hard-drive folder:
Library/Printers/PPDs/Contents/Resources/
<lang>.lproj, where <lang> is the two-letter language code for
the language that you are using. If necessary, reinstall the software.
See the getting started guide for instructions.
The Postscript Printer Description (PPD) file is corrupt.
Delete the PPD file from the following hard-drive folder: Library/
Printers/PPDs/Contents/Resources/<lang>.lproj,
where <lang> is the two-letter language code for the language that
you are using. Reinstall the software. See the getting started guide
for instructions.
The printer name, IP address, or Rendezvous/Bonjour host name does not appear in the printer list in the Print Center or Printer
Setup Utility.
Cause
Solution
The printer might not be ready.
Make sure that the cables are connected correctly, the printer is on,
and the ready light is on. If you are connecting through a USB or
Ethernet hub, try connecting directly to the computer or use a different
port.
The wrong connection type might be selected.
Make sure that USB, IP Printing, or Rendezvous is selected,
depending on the type of connection that exists between the printer
and the computer.
The wrong printer name, IP address, or Rendezvous/Bonjour host
name is being used.
Print a configuration page in order to check the printer name, IP
address, or Rendezvous host name. Verify that the name, IP address,
or Rendezvous host name on the configuration page matches the
printer name, IP address, or Rendezvous host name in the Print
Center or Printer Setup Utility.
The interface cable might be defective or of poor quality.
Replace the interface cable. Make sure to use a high-quality cable.
The printer driver does not automatically set up your selected printer in the Print Center or Printer Setup Utility.
Cause
Solution
The printer might not be ready.
Make sure that the cables are connected correctly, the printer is on,
and the ready light is on. If you are connecting through a USB or
Ethernet hub, try connecting directly to the computer or use a different
port.
The printer software might not have been installed or was installed
incorrectly.
Make sure that the printer PPD is in the following hard-drive folder:
Library/Printers/PPDs/Contents/Resources/
<lang>.lproj, where <lang> is the two-letter language code for
the language that you are using. If necessary, reinstall the software.
See the getting started guide for instructions.
236 Chapter 12 Problem solve
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Table 12-1 Problems with Mac OS X (continued)
The printer driver does not automatically set up your selected printer in the Print Center or Printer Setup Utility.
Cause
Solution
The Postscript Printer Description (PPD) file is corrupt.
Delete the PPD file from the following hard-drive folder: Library/
Printers/PPDs/Contents/Resources/<lang>.lproj,
where <lang> is the two-letter language code for the language that
you are using. Reinstall the software. See the getting started guide
for instructions.
The interface cable might be defective or of poor quality.
Replace the interface cable. Make sure to use a high-quality cable.
A print job was not sent to the printer that you wanted.
Cause
Solution
The print queue might be stopped.
Restart the print queue. Open print monitor and select Start Jobs.
The wrong printer name or IP address is being used. Another printer
with the same or similar name, IP address, or Rendezvous host name
might have received your print job.
Print a configuration page in order to check the printer name, IP
address, or Rendezvous host name. Verify that the name, IP address,
or Rendezvous host name on the configuration page matches the
printer name, IP address, or Rendezvous host name in the Print
Center or Printer Setup Utility.
An encapsulated postscript (EPS) file does not print with the correct fonts.
Cause
Solution
This problem occurs with some programs.
●
Try downloading the fonts that are contained in the EPS file to
the printer before printing.
●
Send the file in ASCII format instead of binary encoding.
You are unable to print from a third-party USB card.
Cause
Solution
This error occurs when the software for USB printers is not
installed.
When adding a third-party USB card, you might need the Apple USB
Adapter Card Support software. The most current version of this
software is available from the Apple Web site.
When connected with a USB cable, the printer does not appear in the Print Center or Printer Setup Utility after the driver is selected.
Cause
Solution
This problem is caused by either a software or a hardware
component.
Software troubleshooting
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●
Check that your Macintosh supports USB.
●
Verify that your Macintosh operating system is Mac OS X v10.1
or later.
●
Ensure that your Macintosh has the appropriate USB software
from Apple.
Solve common Macintosh problems 237
Table 12-1 Problems with Mac OS X (continued)
When connected with a USB cable, the printer does not appear in the Print Center or Printer Setup Utility after the driver is selected.
Cause
Solution
Hardware troubleshooting
●
Check that the printer is turned on.
●
Verify that the USB cable is connected correctly.
●
Check that you are using the appropriate high-speed USB cable.
●
Ensure that you do not have too many USB devices drawing
power from the chain. Disconnect all of the devices from the
chain, and connect the cable directly to the USB port on the host
computer.
●
Check to see if more than two nonpowered USB hubs are
connected in a row on the chain. Disconnect all of the devices
from the chain and connect the cable directly to the USB port on
the host computer.
NOTE:
238 Chapter 12 Problem solve
The iMac keyboard is a nonpowered USB hub.
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A
Supplies and accessories
This section provides information about ordering parts, supplies, and accessories. Use only parts and
accessories that are specifically designed for this device.
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●
Order parts, accessories, and supplies
●
Part numbers
239
Order parts, accessories, and supplies
Several methods are available for ordering parts, supplies, and accessories:
●
Order directly from HP
●
Order through service or support providers
●
Order directly through the embedded Web server (for printers that are connected to a network)
●
Order directly through the HP Easy Printer Care software
Order directly from HP
You can obtain the following items directly from HP:
●
Replacement parts: To order replacement parts in the U.S., go to www.hp.com/go/hpparts.
Outside the United States, order parts by contacting your local authorized HP service center.
●
Supplies and accessories: To order supplies in the U.S., go to www.hp.com/go/ljsupplies. To
order supplies worldwide, go to www.hp.com/ghp/buyonline.html. To order accessories, go to
www.hp.com/support/ljm9040mfp or www.hp.com/support/ljm9050mfp.
Order through service or support providers
To order a part or accessory, contact an HP-authorized service or support provider.
Order directly through the embedded Web server (for printers that are
connected to a network)
Use the following steps to order printing supplies directly through the embedded Web server.
1.
In the Web browser on the computer, type the IP address or host name of the device. The status
window opens.
2.
In the Other links area, double-click Order Supplies. This provides a URL for a site from which
you can purchase consumables.
3.
Select the part numbers that you want to order, and follow the instructions on the screen.
Order directly through the HP Easy Printer Care software
HP Easy Printer Care software is a printer management tool designed to make printer configuration,
monitoring, supplies ordering, troubleshooting, and updating as simple and efficient as possible. For
more information about HP Easy Printer Care software, go to www.hp.com/go/easyprintercare.
240 Appendix A Supplies and accessories
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Part numbers
Type of item
Item
Description or use
Order number
Paper handling
3,000-sheet stacker
One 3,000-sheet stacking
device. The device also offers
job offset capabilities.
C8084A
3,000-sheet stapler/stacker
One 3,000-sheet stacking
device provides stapling for as
many as 50 sheets of paper
per document. The device
also offers job offset
capabilities.
C8085A
Multifunction finisher
Finishing device that provides
1,000 sheets of stacker
capacity, stapling, for up to 50
sheets of paper, and folding
saddle-stitching for booklets
up to 10 sheets of paper.
C8088B
8-bin mailbox
A device that provides a faceup bin (upper bin) and eight
face-down bins that can be
assigned to individual users or
workgroups. The device also
functions as a job separator,
stacker, and sorter/collator.
Q5693A
Print cartridge (average of
30,000 pages in accordance
with ISO/IEC 19752)
Replacement HP maximum
capacity, smart print
cartridge.
C8543X
Staple cartridge
Replacement HP 5,000 staple
cartridge for the 3,000-sheet
stapler/stacker.
C8091A
Staple cartridge
Replacement HP 5,000 staple
cartridge for the multifunction
finisher.
C8092A
SDRAM Double Data Rate
(DDR) memory DIMMs (100pin)
The MFP has two memory
DIMM slots. One is used by
factory-installed memory.
Q7715A (64 MB)
Improves the ability of the
MFP to handle large and
stored jobs (maximum 512
MB with HP brand DDR
DIMMs).
Q7719A (256 MB)
Printing supplies
Memory
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Q7718A (128 MB)
Q7720A (512 MB)
Part numbers 241
Type of item
Item
Description or use
Order number
Cable and interface
accessories
Enhanced EIO Cards
HP Jetdirect Connectivity
Card for USB, serial, and
LocalTalk connectivity
J4135A
HP Jetdirect 615N Print
Server for Fast Ethernet
(10/100Base-TX) networks
(RJ-45 only)
J6057A
HP 680N Wireless 802.11b
connectivity
J6058A
HP Jetdirect 625N Print
Server for Fast Ethernet
(10/100/1000Base-TX
networks)
J7960A
Analog fax
A customer-installable
accessory that enables the
MFP to function as a standalone analog fax machine.
Q3701A
Additional software features
HP Digital Sending Software
A software accessory with
enhanced digital sending
features including network
authentication.
T196AA
Maintenance kit
Printer maintenance kit
The kit contains two Type 1
rollers, seven Type 2 rollers,
one transfer roller assembly,
and one fuser assembly.
C9152A (110 volt)
242 Appendix A Supplies and accessories
C9153A (220 volt)
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B
Service and support
Hewlett-Packard limited warranty statement
HP PRODUCT
DURATION OF LIMITED WARRANTY
HP LaserJet M9040 MFP and HP LaserJet M9050 MFP
One-year on-site warranty
HP warrants to you, the end-user customer, that HP hardware and accessories will be free from defects in materials
and workmanship after the date of purchase, for the period specified above. If HP receives notice of such defects
during the warranty period, HP will, at its option, either repair or replace products which prove to be defective.
Replacement products may be either new or equivalent in performance to new.
HP warrants to you that HP software will not fail to execute its programming instructions after the date of purchase,
for the period specified above, due to defects in material and workmanship when properly installed and used. If
HP receives notice of such defects during the warranty period, HP will replace software which does not execute
its programming instructions due to such defects.
HP does not warrant that the operation of HP products will be uninterrupted or error free. If HP is unable, within a
reasonable time, to repair or replace any product to a condition as warranted, you will be entitled to a refund of
the purchase price upon prompt return of the product.
HP products may contain remanufactured parts equivalent to new in performance or may have been subject to
incidental use.
Warranty does not apply to defects resulting from (a) improper or inadequate maintenance or calibration, (b)
software, interfacing, parts or supplies not supplied by HP, (c) unauthorized modification or misuse, (d) operation
outside of the published environmental specifications for the product, or (e) improper site preparation or
maintenance.
TO THE EXTENT ALLOWED BY LOCAL LAW, THE ABOVE WARRANTIES ARE EXCLUSIVE AND NO OTHER
WARRANTY OR CONDITION, WHETHER WRITTEN OR ORAL, IS EXPRESSED OR IMPLIED AND HP
SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY,
SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE. Some countries/regions, states or
provinces do not allow limitations on the duration of an implied warranty, so the above limitation or exclusion might
not apply to you. This warranty gives you specific legal rights and you might also have other rights that vary from
country/region to country/region, state to state, or province to province. HP's limited warranty is valid in any country/
region or locality where HP has a support presence for this product and where HP has marketed this product. The
level of warranty service you receive may vary according to local standards. HP will not alter form, fit or function
of the product to make it operate in a country/region for which it was never intended to function for legal or regulatory
reasons.
TO THE EXTENT ALLOWED BY LOCAL LAW, THE REMEDIES IN THIS WARRANTY STATEMENT ARE YOUR
SOLE AND EXCLUSIVE REMEDIES. EXCEPT AS INDICATED ABOVE, IN NO EVENT WILL HP OR ITS
SUPPLIERS BE LIABLE FOR LOSS OF DATA OR FOR DIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL
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Hewlett-Packard limited warranty statement 243
(INCLUDING LOST PROFIT OR DATA), OR OTHER DAMAGE, WHETHER BASED IN CONTRACT, TORT, OR
OTHERWISE. Some countries/regions, states or provinces do not allow the exclusion or limitation of incidental or
consequential damages, so the above limitation or exclusion may not apply to you.
THE WARRANTY TERMS CONTAINED IN THIS STATEMENT, EXCEPT TO THE EXTENT LAWFULLY
PERMITTED, DO NOT EXCLUDE, RESTRICT OR MODIFY AND ARE IN ADDITION TO THE MANDATORY
STATUTORY RIGHTS APPLICABLE TO THE SALE OF THIS PRODUCT TO YOU.
Customer self repair warranty service
HP products are designed with many Customer Self Repair (CSR) parts to minimize repair time and
allow for greater flexibility in performing defective parts replacement. If during the diagnosis period, HP
identifies that the repair can be accomplished by the use of a CSR part, HP will ship that part directly to
you for replacement. There are two categories of CSR parts: 1) Parts for which customer self repair is
mandatory. If you request HP to replace these parts, you will be charged for the travel and labor costs
of this service. 2) Parts for which customer self repair is optional. These parts are also designed for
Customer Self Repair. If, however, you require that HP replace them for you, this may be done at no
additional charge under the type of warranty service designated for your product.
Based on availability and where geography permits, CSR parts will be shipped for next business day
delivery. Same-day or four-hour delivery may be offered at an additional charge where geography
permits. If assistance is required, you can call the HP Technical Support Center and a technician will
help you over the phone. HP specifies in the materials shipped with a replacement CSR part whether
a defective part must be returned to HP. In cases where it is required to return the defective part to HP,
you must ship the defective part back to HP within a defined period of time, normally five (5) business
days. The defective part must be returned with the associated documentation in the provided shipping
material. Failure to return the defective part may result in HP billing you for the replacement. With a
customer self repair, HP will pay all shipping and part return costs and determine the courier/carrier to
be used.
244 Appendix B Service and support
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Print cartridge limited warranty statement
This HP product is warranted to be free from defects in materials and workmanship.
This warranty does not apply to products that (a) have been refilled, refurbished, remanufactured or
tampered with in any way, (b) experience problems resulting from misuse, improper storage, or
operation outside of the published environmental specifications for the device product or (c) exhibit wear
from ordinary use.
To obtain warranty service, please return the product to place of purchase (with a written description of
the problem and print samples) or contact HP customer support. At HP's option, HP will either replace
products that prove to be defective or refund your purchase price.
TO THE EXTENT ALLOWED BY LOCAL LAW, THE ABOVE WARRANTY IS EXCLUSIVE AND NO
OTHER WARRANTY OR CONDITION, WHETHER WRITTEN OR ORAL, IS EXPRESSED OR
IMPLIED AND HP SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OR CONDITIONS OF
MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.
TO THE EXTENT ALLOWED BY LOCAL LAW, IN NO EVENT WILL HP OR ITS SUPPLIERS BE
LIABLE FOR DIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL (INCLUDING LOST PROFIT OR
DATA), OR OTHER DAMAGE, WHETHER BASED IN CONTRACT, TORT, OR OTHERWISE.
THE WARRANTY TERMS CONTAINED IN THIS STATEMENT, EXCEPT TO THE EXTENT
LAWFULLY PERMITTED, DO NOT EXCLUDE, RESTRICT OR MODIFY AND ARE IN ADDITION TO
THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THIS PRODUCT TO YOU.
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Print cartridge limited warranty statement 245
HP Customer Care
Online Services
For 24-hour access to updated HP device-specific software, product information, and support
information through an Internet connection, go to the Web site: www.hp.com/support/ljm9040mfp or
www.hp.com/support/ljm9050mfp.
Go to www.hp.com/support/net_printing for information about the HP Jetdirect external print server.
HP Instant Support Professional Edition (ISPE) is a suite of Web-based troubleshooting tools for desktop
computing and printing products. Go to instantsupport.hp.com.
Telephone support
HP provides free telephone support during the warranty period. For the telephone number for your
country/region, see the flyer that shipped with the device, or visit www.hp.com/support. Before calling
HP, have the following information ready: the product name and serial number, the date of purchase,
and a description of the problem.
Software utilities, drivers, and electronic information
www.hp.com/go/ljm9040mfp_software or www.hp.com/go/ljm9050mfp_software
The Web page for the drivers is in English, but you can download the drivers themselves in several
languages.
HP direct ordering for accessories or supplies
●
United States: www.hp.com/sbso/product/supplies
●
Canada: www.hp.ca/supplies
●
Europe: www.hp.com/supplies
●
Asia-Pacific: www.hp.com/paper
To order genuine HP parts or accessories, go to the HP Parts Store at www.hp.com/buy/parts (U.S. and
Canada only), or call 1-800-538-8787 (U.S.) or 1-800-387-3154 (Canada).
HP service information
To locate HP-Authorized Dealers, call 1-800-243-9816 (U.S.) or 1-800-387-3867 (Canada).
Outside the United States and Canada, call the customer support number for your country/region. See
the flyer that shipped in the box with the device.
HP service agreements
Call 1-800-HPINVENT (1-800-474-6836 (U.S.)) or 1-800-268-1221 (Canada). Or, go to the HP
SupportPack and CarepaqTM Services Web site at www.hpexpress-services.com/10467a.
For extended service, call 1-800-446-0522.
246 Appendix B Service and support
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HP Easy Printer Care
To check the device status and settings and view troubleshooting information and online documentation,
use the HP Easy Printer Care. You must have performed a full software installation in order to use the
HP Easy Printer Care. See HP Easy Printer Care on page 156.
HP support and information for Macintosh computers
Go to www.hp.com/go/macosx for Macintosh OS X support information and HP subscription service for
driver updates.
Go to www.hp.com/go/mac-connect for products that are designed specifically for the Macintosh user.
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HP Customer Care 247
248 Appendix B Service and support
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C
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Specifications
●
Physical specifications
●
Electrical specifications
●
Acoustic emissions
●
Operating environment
249
Physical specifications
Table C-1 Dimensions
1
Model
Height
Depth
Width
Weight1
HP LaserJet M9040 MFP
1219 mm (48 in.)
1085 mm (43 in.)
1334 mm (53 in.)
143 kg (317 lb)
HP LaserJet M9050 MFP
1219 mm (48 in.)
1085 mm (43 in.)
1334 mm (53 in.)
143 kg (317 lb)
Without print cartridge
Table C-2 Dimensions with all doors and trays fully opened
Model
Height
Depth
Width
HP LaserJet M9040 MFP
1664 mm (66 in.)
1296 mm (52 in.)
2501 mm (98.5 in.)
HP LaserJet M9050 MFP
1664 mm (66 in.)
1296 mm (52 in.)
2501 mm (98.5 in.)
250 Appendix C Specifications
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Electrical specifications
WARNING! Power requirements are based on the country/region where the device is sold. Do not
convert operating voltages. This can damage the device and void the product warranty.
Table C-3 Power requirements
Specification
110-volt models
220-volt models
Power requirements
100 to 127 Vac
220 to 240 Vac
50/60 Hz
50/60 Hz
12 Amps
5.3 Amps
Rated current
Table C-4 Power consumption (average, in watts)1
1
Model
Printing2
Copying2
Ready or
standby,4
Sleep 13, 5
Sleep 2
Off
HP LaserJet M9040 MFP
1070 W
1120 W
305 W
221 W
59 W
0.9 W
HP LaserJet M9050 MFP
1130 W
1160 W
305 W
221 W
59 W
0.9 W
Values are based on preliminary data. See www.hp.com/go/ljm9040mfp/regulatory or www.hp.com/go/ljm9050mfp/
regulatory for current information.
2
Power numbers are the highest values measured using all standard voltages.
3
Default time from Ready mode to Sleep 1 = 15 minutes, and to Sleep 2 = 90 minutes (HP LaserJet M9050 MFP) , 60 minutes
(HP LaserJet M9040 MDP).
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4
Heat dissipation in Ready mode = 1045 BTU/hour (HP LaserJet M9050 MFP), 1045 BTU/hour (HP LaserJet M9040 MFP).
5
Recovery time from Sleep to start of printing = 20 seconds, and from Sleep 2 to start of printing = 145 seconds.
Electrical specifications 251
Acoustic emissions
Table C-5 Sound power level1, 2
1
Sound power level
Declared per ISO 9296
Printing3
LWAd= 7.4 Bels (A) [74 dB(A)]
Ready
Essentially Inaudible
Values are based on preliminary data. See www.hp.com/go/ljm9040mfp/regulatory or www.hp.com/go/ljm9050mfp/
regulatory for current information.
2
Configuration tested: Base unit printing and scanning continuous with ADF on A4 paper with no output device.
3
Print speed is 50 ipm HP LaserJet M9050 MFP and 40 ipm HP LaserJet M9040 MFP.
Table C-6 Sound pressure level1, 2
Sound pressure level
Declared per ISO 9296
Printing/Copying3
LpAm=58 dB (A)
Ready
Essentially Inaudible
1
Values subject to change. See www.hp.com/support/ljm9040mfp or www.hp.com/support/ljm9050mfp for current information.
2
Configuration tested: Base unit printing and scanning continuous with ADF on A4 paper with no output device.
3
Print speed is 50 ipm HP LaserJet M9050 MFP and 40 ipm HP LaserJet M9040 MFP.
Operating environment
Table C-7 Necessary conditions
Environmental condition
Recommended
Allowed
Temperature (device and print cartridge)
17.5° to 25.0°C (63° to 77°F)
0° to 40°C (32° to 104°F)
Relative humidity
30% to 70%
0% to 95%
NOTE: Optimum performance of the device is assured under the recommended temperature and
humidity specifications. Print quality might deteriorate and occurrences of paper jams might increase
when the device is operated withing the allowed temperature and humidity specifications.
252 Appendix C Specifications
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D
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Regulatory information
253
FCC regulations
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant
to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and can radiate radio
frequency energy. If this equipment is not installed and used in accordance with the instructions, it may
cause harmful interference to radio communications. However, there is no guarantee that interference
will not occur in a particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following measures:
●
Reorient or relocate the receiving antenna.
●
Increase separation between equipment and receiver.
●
Connect equipment to an outlet on a circuit different from that to which the receiver is located.
●
Consult your dealer or an experienced radio/TV technician.
NOTE: Any changes or modifications to the printer that are not expressly approved by HP could void
the user’s authority to operate this equipment.
Use of a shielded interface cable is required to comply with the Class A limits of Part 15 of FCC rules.
254 Appendix D Regulatory information
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Environmental product stewardship program
Protecting the environment
Hewlett-Packard Company is committed to providing quality products in an environmentally sound
manner. This product has been designed with several attributes to minimize impacts on our environment.
Ozone production
This product generates no appreciable ozone gas (O3).
Power consumption
Power usage drops significantly while in Ready/Sleep mode, which saves natural resources and saves
money without affecting the high performance of this product. To determine the ENERGY STAR®
qualification status for this product see the Product Data Sheet or Specifications Sheet. Qualified
products are also listed at:
http://www.hp.com/hpinfo/globalcitizenship/environment/productdesign/ecolabels.html
Toner consumption
Economode uses significantly less toner, which might extend the life of the print cartridge.
Paper use
This product’s manual/optional automatic duplex feature (two-sided printing) and N-up printing (multiple
pages printed on one page) capability can reduce paper usage and the resulting demands on natural
resources.
Plastics
Plastic parts over 25 grams are marked according to international standards that enhance the ability to
identify plastics for recycling purposes at the end of the product’s life.
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Environmental product stewardship program 255
HP LaserJet print supplies
It’s easy to return and recycle your empty HP LaserJet print cartridges—free of charge—with HP Planet
Partners. Multilingual program information and instructions are included in every new HP LaserJet print
cartridge and supplies package. You help reduce the toll on the environment further when you return
multiple cartridges together rather than separately.
HP is committed to providing inventive, high-quality products and services that are environmentally
sound, from product design and manufacturing to distribution, customer use and recycling. When you
participate in the HP Planet Partners program, we ensure your HP LaserJet print cartridges are recycled
properly, processing them to recover plastics and metals for new products and diverting millions of tons
of waste from landfills. Since this cartridge is being recycled and used in new materials, it will not be
returned to you. Thank you for being environmentally responsible!
NOTE: Use the return label to return original HP LaserJet print cartridges only. Please do not use this
label for HP inkjet cartridges, non-HP cartridges, refilled or remanufactured cartridges or warranty
returns. For information about recycling your HP inkjet cartridges please go to http://www.hp.com/
recycle.
Return and recycling instructions
United States and Puerto Rico
The enclosed label in the HP LaserJet toner cartridge box is for the return and recycling of one or more
HP LaserJet print cartridges after use. Please follow the applicable instructions below.
Multiple returns (two to eight cartridges)
1.
Package each HP LaserJet print cartridge in its original box and bag.
2.
Tape up to eight single boxes together using strapping or packaging tape (up to 70 lbs).
3.
Use a single pre-paid shipping label.
OR
1.
Use your own suitable box, or request a free bulk collection box from the http://www.hp.com/
recycle or 1-800-340-2445 (holds up to eight HP LaserJet print cartridges).
2.
Use a single pre-paid shipping label.
Single returns
1.
Package the HP LaserJet print cartridge in its original bag and box.
2.
Place the shipping label on the front of the box.
Shipping
For all HP LaserJet print cartridge recycling returns, give the package to UPS during your next delivery
or pickup, or take it to an authorized UPS drop-off center. For the location of your local UPS drop-off
center, call 1-800-PICKUPS or visit http://www.ups.com. If you are returning via USPS label, give the
package to a U.S. Postal Service carrier or drop off at a U.S.Postal Service Office. For more information,
or to order additional labels or boxes for bulk returns, visit http://www.hp.com/recycle or call
1-800-340-2445. Requested UPS pickup will be charged normal pickup rates. Information subject to
change without notice.
256 Appendix D Regulatory information
ENWW
Non-US returns
To participate in HP Planet Partners return and recycling program, just follow the simple directions in
the recycling guide (found inside the packaging of your new printer supply item) or visit
http://www.hp.com/recycle. Select your country/region for information on how to return your HP LaserJet
printing supplies.
Paper
This product is capable of using recycled papers when the paper meets the guidelines outlined in the
HP LaserJet Printer Family Print Media Guide. This product is suitable for the use of recycled paper
according to EN12281:2002.
ENWW
Environmental product stewardship program 257
Material restrictions
This HP product contains mercury in the fluorescent lamp of the scanner and/or control panel liquid
crystal display that may require special handling at end-of-life.
This HP product contains a battery that might require special handling at end-of-life. The batteries
contained in or supplied by Hewlett-Packard for this product include the following:
HP LaserJet M9040 and HP LaserJet M9050 device
Type
Carbon monofluoride lithium battery BR1632
Weight
1.5 g
Location
On formatter board
User-removable
No
For recycling information, you can go to www.hp.com/recycle, or contact your local authorities or the
Electronics Industries Alliance: www.eiae.org.
Disposal of waste equipment by users in private households in the
European Union
This symbol on the product or on its packaging indicates that this product must not be disposed of with
your other household waste. Instead, it is your responsibility to dispose of your waste equipment by
handing it over to a designated collection point for the recycling of waste electrical and electronic
equipment. The separate collection and recycling of your waste equipment at the time of disposal will
help to conserve natural resources and ensure that it is recycled in a manner that protects human health
and the environment. For more information about where you can drop off your waste equipment for
recycling, please contact your local city office, your household waste disposal service or the shop where
you purchased the product.
258 Appendix D Regulatory information
ENWW
Material Safety Data Sheet (MSDS)
Material Safety Data Sheets (MSDS) for supplies containing chemical substances (for example, toner)
can be obtained by contacting the HP Web site at www.hp.com/go/msds or www.hp.com/hpinfo/
globalcitizenship/environment.
For more information
To obtain information about these environmental topics:
●
Product environmental profile sheet for this and many related HP products
●
HP’s commitment to the environment
●
HP’s environmental management system
●
HP’s end-of-life product return and recycling program
●
Material Safety Data Sheets
Visit www.hp.com/go/environment or www.hp.com/hpinfo/globalcitizenship/environment.
ENWW
Environmental product stewardship program 259
Country/region specific statements
Declaration of Conformity
Declaration of Conformity
according to ISO/IEC 17050-1 and EN 17050-1
Manufacturer's Name:
Manufacturer's Address:
Hewlett-Packard Company
11311 Chinden Boulevard,
Boise, Idaho 83714-1021, USA
declares, that the product
Product Name:
HP LaserJet M9040/ M9050 MFP series
Including:
2000 sheet input feed unit (C8531A)
8-bin mailbox (Q5693A)(GUADA-0401-00)
Regulatory Model2):
Product Options:
Toner Cartridge
BOISB-0403-01
All
C8543X
conforms to the following Product Specifications:
Safety:
IEC 60950-1:2001 / EN60950-1: 2001 + A11
IEC 60825-1:1993 +A1 +A2 / EN 60825-1:1994 +A1 +A2 (Class 1 Laser/LED Product)
GB4943-2001
EMC:
CISPR22:2005 / EN 55022:2006 - Class A1, 3)
EN 61000-3-2:2000 +A2
EN 61000-3-3:1995 +A1
EN 55024:1998 +A1 +A2
FCC Title 47 CFR, Part 15 Class A / ICES-003, Issue 4
GB9254-1998, GB17625.1-2003
Supplementary Information:
The product herewith complies with the requirements of the EMC Directive 2004/108/EC and the Low Voltage Directive 2006/95/EC, and
carries the CE-Marking
accordingly.
This Device complies with Part 15 of the FCC Rules. Operation is subject to the following two Conditions: (1) this device may not cause
harmful interference, and (2) this device must accept any interference received, including interference that may cause undesirable operation.
1) The product was tested in a typical configuration with Hewlett-Packard Personal Computer Systems.
2) For regulatory purposes, this product is assigned a Regulatory model number. This number should not be confused with the product name
or the product number(s).
3) “Warning – This is a class A product. In a domestic environment this product may cause radio interference in which case the user may be
required to take adequate measures”.
Boise, Idaho , USA
23 July 2007
For regulatory topics only,
European Contact: Your Local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH, Department HQ-TRE / Standards
Europe, Herrenberger Straáe 140,, D-71034 Böblingen, Germany, (FAX: +49-7031-14-3143), www.hp.com/go/
certificates
USA Contact:
Product Regulations Manager, Hewlett-Packard Company,, PO Box 15, Mail Stop 160,, Boise, Idaho 83707-0015, USA,
(Phone: 208-396-6000)
Laser safety
The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration has
implemented regulations for laser products manufactured since August 1, 1976. Compliance is
mandatory for products marketed in the United States. The device is certified as a “Class 1” laser product
260 Appendix D Regulatory information
ENWW
under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and Safety Act of 1968. Since radiation emitted inside the
device is completely confined within protective housings and external covers, the laser beam cannot
escape during any phase of normal user operation.
WARNING! Using controls, making adjustments, or performing procedures other than those specified
in this user guide may result in exposure to hazardous radiation.
Canadian DOC regulations
Complies with Canadian EMC Class A requirements.
« Conforme la classe A des normes canadiennes de compatibilit lectromagntiques. « CEM ». »
VCCI statement (Japan)
Power cord statement (Japan)
EMI statement (Korea)
EMI statement (Taiwan)
Laser statement for Finland
Luokan 1 laserlaite
Klass 1 Laser Apparat
ENWW
Country/region specific statements 261
HP LaserJet M9040, M9050, laserkirjoitin on käyttäjän kannalta turvallinen luokan 1 laserlaite.
Normaalissa käytössä kirjoittimen suojakotelointi estää lasersäteen pääsyn laitteen ulkopuolelle.
Laitteen turvallisuusluokka on määritetty standardin EN 60825-1 (1994) mukaisesti.
VAROITUS !
Laitteen käyttäminen muulla kuin käyttöohjeessa mainitulla tavalla saattaa altistaa käyttäjän
turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteilylle.
VARNING !
Om apparaten används på annat sätt än i bruksanvisning specificerats, kan användaren utsättas för
osynlig laserstrålning, som överskrider gränsen för laserklass 1.
HUOLTO
HP LaserJet M9040, M9050 - kirjoittimen sisällä ei ole käyttäjän huollettavissa olevia kohteita. Laitteen
saa avata ja huoltaa ainoastaan sen huoltamiseen koulutettu henkilö. Tällaiseksi huoltotoimenpiteeksi
ei katsota väriainekasetin vaihtamista, paperiradan puhdistusta tai muita käyttäjän käsikirjassa
lueteltuja, käyttäjän tehtäväksi tarkoitettuja ylläpitotoimia, jotka voidaan suorittaa ilman erikoistyökaluja.
VARO !
Mikäli kirjoittimen suojakotelo avataan, olet alttiina näkymättömälle lasersäteilylle laitteen ollessa
toiminnassa. Älä katso säteeseen.
VARNING !
Om laserprinterns skyddshölje öppnas då apparaten är i funktion, utsättas användaren för osynlig
laserstrålning. Betrakta ej strålen. Tiedot laitteessa käytettävän laserdiodin säteilyominaisuuksista:
Aallonpituus 775-795 nm Teho 5 m W Luokan 3B laser.
262 Appendix D Regulatory information
ENWW
Index
Symbols/Numerics
3000-sheet stacker
capacity 5
features 8
ordering 241
3000-sheet stapler/stacker
bins 94
capacity 5
jams, clearing 199
ordering 241
selecting output location 95
staple cartridge, ordering 241
staple jams, clearing 208
stapling documents 8
500-sheet input tray
models including 2
8-bin mailbox
bins 94
capacity 5
features 10
jams, clearing 211
ordering 241
A
A4 paper settings 40
accessories
locating 7
ordering 240, 241
accounting hardware 165
acoustic specifications 252
activity log, fax 151
address book, e-mail
deleting addresses 140
address books, e-mail
adding addresses 139
clearing 46
recipient lists 139
recipient lists, creating 139
address books, e-mail
auto-complete function 138
LDAP support 134
address, printer
Macintosh,
troubleshooting 236
ADF
sizes supported 137
ADF (automatic document feeder)
capacity 5
cleaning the delivery
system 172
cleaning the rollers 175
cleaning the top glass
strip 173
locating 7
adhesive labels
printing 85
Administration menu, control
panel 15
advanced printing options
Windows 102
alerts, e-mail 64
alignment settings, trays 42
alternative letterhead mode 102
AppleTalk setting 77
AppleTalk settings 29
Attention light
locating 12
authorized dealers 246
automatic document feeder (ADF)
cleaning the rollers 175
misfeeds 175
automatic two-sided printing path
copying documents 124
auxiliary connection
configuration 73
B
batteries included
ENWW
258
billing codes report, fax 151
bins
capacities 5
default settings 22
locating 94
multifunction finisher 94
selecting 95
blank copies, problemsolving 232
blocked fax list, printing 151
blurred print, problemsolving 226
Bonjour Settings 64
booklet bin, multifunction
finisher 94
booklets, creating 9
books
copying 128
both sides, copying
default settings 17
both sides, printing on
blank pages default
settings 38
default settings 22
Macintosh settings 63
browser requirements
embedded Web server 152
buttons, control panel
locating 12
sounds, settings 38
touchscreen 14
C
calibrating scanner 177
call report, fax 151
Canadian DOC regulations 261
canceling
copy jobs 130
printing 109
canceling a print request 109
Index 263
capacity
bins 4
cards, EIO
ordering 242
cartridges
management menu 25
ordering through embedded
Web server 154
recycling 256
warranty 245
cartridges, print
Macintosh status 69
ordering 241
cartridges, staple
empty, stop or continue
settings 105
jams, clearing from stapler/
stacker 208
loading 105
characters, misformed 223
checking toner level
HP Easy Printer Care
software 180
cleaning
ADF delivery system 172
glass 172
MFP 170, 172
paper path 170
touch-screen 172
clearing jams
stapler head 207
clock
setting 169
clothing, washing toner off 171
collating copies 127
colored text
print as black 102
configuration page
Information menu 16
Macintosh 63
printing 150
configurations, models 2
connectivity
auxiliary 73
USB 72
contacting HP 246
control panel
Administration menu 15
buttons 12
cleaning page, printing 170
264 Index
copy-screen 120
Default Job Options menu 17
default settings 38
Device Behavior menu 38
E-mail Setup menu 37
e-mail screen 136
Fax Setup menu 34
help 14
Home screen 13
Information menu 16
Initial Setup menu 26
key press sounds, default
settings 38
lights 12
locating 7
locking menus 168
maintenance messages,
resetting 181
Management menu 25
messages, numerical list 193
messages, types of 192
Print Quality menu 42
Resets menu 46
Send Setup menu 37
Service menu 46
settings 52, 64
Time/Scheduling menu 23
touchscreen buttons 14
troubleshooting 191
controlling print jobs 92
copies, number of
Windows 102
Copitrak devices 165
copying
books 128
canceling 130
collating 127
control-panel navigation 120
default settings 17, 18
features 4, 119
interrupting jobs 39
Job Mode 129
media, problem-solving 230
multiple originals 129
photos 128
problem-solving 232
problems, preventing 229
quality, problem-solving 229
size, problem-solving 232
two-sided documents 124
Courier font settings 40
cover pages 66, 100
creased paper, problemsolving 224
crooked pages 223
curled paper, problemsolving 224, 230
custom paper sizes 83
custom-size paper
default settings 22
custom-size paper settings
Macintosh 66
customer support
embedded Web server
links 154
HP Printer Utility pages 63
online 246
D
dark copying 229
Data light
locating 12
date, setting 23, 169
Default Job Options menu 17
default settings
copy 18
Device Behavior menu 38
e-mail 20
originals 17
print 22
Resets menu 46
Send to Folder 21
delay, sleep 186
density
problem-solving 218
settings 42, 63
Device Behavior menu 38
device status
Macintosh Services tab 69
diagnostics
networks 29
digital faxing 148
digital sending
about 133, 137
address books 139
configuring e-mail 134
control-panel settings 136
default settings 21
folders 142
job settings 141
ENWW
LDAP support 134
loading documents 137
recipient lists 139
sending documents 137
Setup menu 37
SMTP support 134
troubleshooting 191
validating gateway
addresses 233
workflow 143
Digital Sending tab, embedded
Web server 154
DIMMs
expansion options 3
installing 182
ordering 241
slots 182
verifying installation 185
Disk Erase feature 166
disposal, end-of-life 258
DLC/LLC settings 29
document feeder
copying two-sided
documents 124
doors
jam locations 194
left, clearing jams 210
locating 7
right, clearing jams 197
dots per inch (dpi) 3
dots, problem-solving 219, 225,
229
double-sided copying
default settings 17
double-sided printing
blank pages, default
settings 38
default settings 22
Macintosh settings 63
dpi, settings 42, 63
drivers
Macintosh settings 66
Macintosh,
troubleshooting 236
presets (Macintosh) 66
settings 52, 53, 64
shortcuts (Windows) 100
supported 49
universal 50
Windows, opening 100
ENWW
dropouts, problem-solving 219
duplex printing
Windows 101
duplex printing accessory
locating 7
duplexer
Macintosh settings 63
duplexing
blank pages, default
settings 38
copying documents 124
default settings 22
duty cycle 3
E
e-mail
about 133, 137
address books 139
configuring 134
default settings 20
sending documents 137
troubleshooting 191
validating gateway
addresses 233
e-mail alerts 64
E-mail Setup menu 37
Economode 42
economy settings 186
EIO cards
included 5
ordering 242
slots, locating 7
EIO disk
features 6
locking 167
electrical specifications 251
embedded Web server
assigning a password 165
checking toner level 180
features 152
end-of-life disposal 258
energy specifications 251
envelopes
jams 215
printing 110
wrinkled, problem-solving 224
environment for device
problem-solving 217
environment for printer
specifications 252
environment, specifications 180
environmental stewardship
program 255
EPS files, troubleshooting 237
Equitrac devices 165
erasing hard disk 166
Error button, control panel
touchscreen 14
error messages
default settings 38
e-mail alerts 64
maintenance, resetting 181
numerical list 193
types of 192
Ethernet support 5
European Union, waste
disposal 258
Explorer, versions supported
embedded Web server 152
e-mail
address books 139
auto-complete function 138
control-panel settings 136
job settings 141
LDAP support 134
loading documents 137
recipient lists 139
sending documents 137
SMTP support 134
F
fans, troubleshooting 191
FastRes 3
fax accessory
connecting phone line 146
printing schedule 24
Fax Activity Log
clearing 46
fax card, ordering 242
fax reports, printing 16, 151
Fax Setup menu 34
faxing, digital 148
FCC regulations 254
features 2
feeding problems, media 230
file directory, printing 150
File Upload, Macintosh 63
Finnish laser safety
statement 261
Index 265
firmware
updates 6
Firmware Update, Macintosh 63
first page
speed, specifications 3
use different paper 66
flash memory
upgrading 182
folders
default settings 21
sending to 142
fonts
Courier settings 40
EPS files, troubleshooting 237
list, printing 16, 151
Upload Macintosh 63
Foreign Interface Harness
(FIH) 165
front door
jam locations 194
locating 7
FTP, sending to 143
fuser
modes 42
warranty 245
G
gateways
configuring 134
testing 135
validating addresses 233
glass
sizes supported 137
graphical display, control
panel 12
gray background, problemsolving 220
H
hard disk
erasing 166
held jobs 114
Help button, control panel
touchscreen 14
help, control panel 14
Home button, control panel
touchscreen 14
Home screen, control panel 13
HP Customer Care 246
266 Index
HP Digital Sending software,
ordering 242
HP Easy Printer Care
description 56
downloading 56
opening 156
options 156
supported browsers 56
supported operating
systems 56
HP Easy Printer Care Software
using 156
HP Easy Printer Care software
using 156, 180
HP fraud hotline 179
HP Instant Support Professional
Edition (ISPE) 246
HP Jetdirect print server
configuring 77
models including 2
settings 26
HP Printer Utility 63
HP Universal Print Driver 50
HP Web Jetadmin
checking toner level 180
HP-Authorized Dealers 246
HP-UX software 58
humidity
problem-solving 217
specifications 252
humidity requirements 180
I
I/O configuration
network configuration 74
settings 26
image quality
copy, improving 229
copy, problem-solving 229
settings 42
image reptition, problemsolving 227
images per minute 3
inactivity timeout 38
Information menu 16
information pages 150
Information tab, embedded Web
server 153
Initial Setup menu 26
installing
Macintosh software for direct
connections 60, 61
Macintosh software on
networks 61, 62
memory 182
printer maintenance kit 181
Instant Support Professional
Edition (ISPE) 246
Internet Explorer, versions
supported
embedded Web server 152
Internet fax 148
IP address
changing 74
Macintosh,
troubleshooting 236
IPX/SPX setting 28, 76
J
jams
envelopes 215
frequent 212
locations 194
print quality after 217
recovery settings 38
trays, clearing 196
jams, paper
multifunction finisher 201,
202, 203
preventing 85
stacker or stapler/stacker 199
jams, staple
stapler/stacker 208
Japanese VCCI statement 261
Jetadmin, HP Web 56, 159
Jetdirect print server
configuring 77
models including 2
settings 26
Job Mode, copying 129
job storage
accessing 113
features 113
Macintosh settings 69
personal 114
proof and hold 114
QuickCopy 115
settings 25
stored 116
ENWW
jobs
Macintosh settings 63
K
keys, control panel
locating 12
sounds, settings 38
touchscreen 14
Korean EMI statement 261
L
LAN connector 5
LAN fax 148
landscape orientation
setting, Windows 101
language
default, setting 38
language, control panel 191
language, printer
default settings 40
laser safety statements 260, 261
LDAP servers
connecting to 134
validating gateway
addresses 233
letterhead paper, loading 102
light copying 229
light print
problem-solving 218
lights
control panel 12
lines, problem-solving
copies 229
link speed settings 32
Linux software 58
loading
documents, sizes
supported 137
scanner glass 137
sizes supported 137
staples 105
LocalTalk connection 5
Lock Resources, Macintosh 63
locking
control panel menus 168
loose toner, problem-solving 221
M
Macintosh
AppleTalk settings 29
driver settings 64, 66
ENWW
drivers, troubleshooting 236
HP Printer Utility 63
installing printing system for
direct connections 60, 61
installing printing system for
networks 61, 62
problems,
troubleshooting 236
removing software 65
resize documents 66
software 60
staple options 68
support 247
supported operating
systems 60
USB card,
troubleshooting 237
Macintosh driver settings
custom-size paper 66
Job Storage 69
Services tab 69
watermarks 67
maintenance kit
ordering 242
Management menu 25
margins
registration, setting 42
material restrictions 258
Material Safety Data Sheet
(MSDS) 259
media
A4 settings 40
curled 224, 230
custom, loading 89
custom-size, Macintosh
settings 66
default size, selecting 22
first page 66
fuser modes 42
loading 85
pages per sheet 67
problem-solving 217, 230
skewed 223
supported sizes 81
wrinkled 224
memory
adding 182
included 2
managing 182
upgrading 182
Memory Enhancement technology
(MEt) 3
Menu button 12
menu map
Information menu 16
printing 150
menus, control panel
Administration 15
Default Job Options 17
Device Behavior 38
E-mail Setup 37
Fax Setup 34
Information 16
Initial Setup 26
locking 168
Management 25
Print Quality 42
Resets 46
Send Setup 37
Service 46
Time/Scheduling 23
mercury-free product 258
messages
default settings 38
e-mail alerts 64
numerical list 193
types of 192
microprocessor speed 3
misfeeds in ADF 175
misformed characters, problemsolving 223
models, features 2
multifeeds 231
multifunction finisher
capacity 5
ordering 241
staple cartridge, ordering 241
using 8
multiple pages per sheet
Windows 101
N
n-up printing
Windows 101
Netscape Navigator, versions
supported
embedded Web server 152
Network Folder, scan to 142
Networking tab, embedded Web
server 154
Index 267
networks
AppleTalk settings 29
configuring 74
configuring gateway
addresses 134
default gateway 75
diagnostics 29
disabling DLC/LLC 77
disabling protocols 76
DLC/LLC settings 29
HP Web Jetadmin 159
IP address 74
IPX/SPX settings 28
link speed settings 32
Macintosh installation 61, 62
Macintosh settings 64
print servers included 2
protocol configuration page,
printing 33
security 29
SMTP servers 134
subnet mask 75
TCP/IP parameters 74
TCP/IP settings 26
testing SMTP settings 135
troubleshooting printing 234
validating gateway
addresses 233
noise specifications 252
number of copies
default settings 18
O
online help, control panel 14
online support 246
operating environment
specifications 180, 252
operating systems supported 48,
60
ordering
supplies and accessories 240
supplies through embedded
Web server 154
orientation
setting, Windows 101
output bin
selecting, Windows 101
output quality
copy, improving 229
268 Index
copy, problem-solving
settings 42
229
P
page order, changing 102
pages per sheet
Windows 101
paper
A4 settings 40
covers, using different
paper 100
curled 224, 230
custom size, selecting 100
custom sizes 83
custom-size, Macintosh
settings 66
default size, selecting 22
first and last pages, using
different paper 100
first page 66
fuser modes 42
pages per sheet 67
problem-solving 217, 230
size, selecting 100
skewed 223
supported sizes 81
type, selecting 100
wrinkled 224
paper path
cleaning 170
pausing a print request 109
PCL drivers
default settings 40
universal 50
PDF error pages 40
Perform Printer Maintenance
message 181
personal jobs 114
personality
default settings 40
phone line, connecting fax
accessory 146
photos
copying 128
loading 137
physical specifications 250
PINs, personal jobs 114
portrait orientation
setting, Windows 101
ports
troubleshooting
Macintosh 237
power
troubleshooting 190
power specifications 251
presets (Macintosh) 66
print cartridge
authentication 179
checking toner levels 180
genuine HP 179
life expectancy 180
managing 179
non-HP 179
storing 179
print cartridges
Macintosh status 69
management menu 25
ordering through embedded
Web server 154
recycling 256
warranty 245
print jobs
default settings 22
print media
supported 81
print on both sides
Windows 101
print quality
blurred 226
dropouts 219
environment 217
gray background 220
jams, after 217
light print 218
lines 220
loose toner 221
media 217
misformed characters 223
repeating defects 222
repetitive images 227
scattered lines 226
smeared toner 221
specks 219
tire tracks 225
troubleshooting 217
white lines 225
white spots 225
Print Quality menu, control
panel 42
ENWW
print server 5
priority, settings 52, 64
private jobs
Windows 102
problem-solving
blurred print 226
copy quality 229
copy size 232
copying 229, 232
curled paper 224
dropouts 219
e-mail alerts 64
environment 217
Error button, control panel
touchscreen 14
gray background 220
light print 218
lines 220, 225
lines, copies 229
media 217, 230
messages, types of 192
networks 29
repeating defects 222
repetitive images 227
scattered lines 226
skewed pages 223
smeared toner 221
specks 219
text quality 223, 226
tire tracks 225
white spots 225
wrinkled paper 224
product status
HP Easy Printer Care 156
proof and hold
Windows 102
proof and hold jobs 114
protocol configuration page,
printing 33
PS emulation driver
default settings 40
PS Emulation drivers 49
PS error pages
default settings 40
Q
quality
copy, improving 229
copy, problem-solving
settings 42
ENWW
229
Quick Sets 100
R
Ready light
locating 12
real-time clock 169
recipient lists 139
recycling
HP printing supplies returns and
environmental program 256
registration, tray alignment 42
removing Macintosh software 65
repeating defects, problemsolving 222, 227
replacing
staple cartridges 105
reset button 12
Resets menu, control panel 46
resize documents
Macintosh 66
Windows 101
resolution
settings 42, 63
troubleshooting quality 217
Resolution Enhancement
technology (REt) 42, 63
REt (Resolution Enhancement
technology 42
REt (Resolution Enhancement
technology) 63
retention, job
accessing 113
features 113
personal 114
proof and hold 114
QuickCopy 115
stored 116
right door
locating 7
S
saddle stitching 9
safety statements 260, 261
scale documents
Macintosh 66
Windows 101
scanner calibration 177
scanning
default settings 17
no-wait 39
scanning e-mail
validating gateway
addresses 233
scanning to e-mail
about 133, 137
address books 139
configuring 134
default settings 20
sending documents 137
troubleshooting 191
scanning to e-mail
address books 139
control-panel settings 136
job settings 141
LDAP support 134
loading documents 137
recipient lists 139
sending documents 137
SMTP support 134
scanning to folder 142
scanning to workflow 143
Secure Disk Erase 166
security
disk erase 166
Foreign Interface Harness
(FIH) 165
locking control panel
menus 168
settings 29
Send Setup menu 37
Send to Folder 142
Send to Workflow 143
sending to e-mail
about 133, 134, 137
address books 139
default settings 20
sending documents 137
troubleshooting 191
validating gateway
addresses 233
sending to e-mail
address books 139
job settings 141
LDAP support 134
loading documents 137
recipient lists 139
sending documents 137
settings 136
SMTP support 134
Index 269
separator page
Windows 101
service
HP-Authorized Dealers 246
Service menu, control panel 46
Services tab
Macintosh 69
settings
Default Job Options menu 17
driver presets (Macintosh) 66
drivers 53, 64
priority 52, 64
Settings tab, embedded Web
server 153
shortcuts 100
size, copy
problem-solving 232
size, media
A4 settings 40
default, selecting 22
skewed pages 223
Sleep button 12
Sleep mode
power specifications 251
settings 23, 25
sleep settings
delay 186
sleep time 186
wake time 186
sleep time, setting 24, 186
smeared toner, problemsolving 221
SMTP servers
configuring gateway
address 134
connecting to 134
testing 135
validating gateway
addresses 233
software
direct connection installation,
Macintosh 60, 61
embedded Web server 56,
65
HP Easy Printer Care 56,
156
HP Printer Utility 63
HP Web Jetadmin 56
Macintosh 60
270 Index
network installation,
Macintosh 61, 62
settings 52, 64
supported operating
systems 48, 60
uninstalling Macintosh 65
Windows 47
Solaris software 58
special media
guidelines 84
special paper
guidelines 84
specifications
acoustic 252
electrical 251
media 79
operating environment 180,
252
physical 250
specks, problem-solving 219,
225
speed dial list, printing 151
spots, problem-solving 219, 225
staple cartridges
empty, stop or continue
settings 105
loading 105
staple options
Macintosh 68
Windows 101
stapler
default settings 18
stapler/stacker
empty, stop or continue
settings 105
loading staples 105
selecting output location 95
staple jams, clearing 208
stapling 104
stapling 104
Start button 12
Start button, control panel
touchscreen 14
status
embedded Web server 153
Home screen, control
panel 13
HP Easy Printer Care 156
HP Printer Utility,
Macintosh 63
Macintosh services tab 69
messages, types of 192
Status button 12
Stop button 12
stopping a print request 109
storage, job
accessing 113
features 113
Macintosh settings 63, 69
personal 114
proof and hold 114
QuickCopy 115
settings 25
stored 116
store jobs
Windows 102
stored jobs 116
streaks, problem-solving 229
subnet mask 75
supplies
management menu 25
ordering 240, 241
ordering through embedded
Web server 154
recycling 256
Resets menu 46
status page, printing 150
status, viewing with embedded
Web server 153
status, viewing with HP Printer
Utility 63
supplies, status
HP Easy Printer Care 156
supply-status, Services tab
Macintosh 69
Windows 102
support
embedded Web server
links 154
HP Printer Utility pages 63
online 102, 246
supported media 81
system requirements
embedded Web server 152
T
Taiwan EMI statement 261
TCP/IP settings 26
technical support
online 246
ENWW
temperature
requirements 180
temperature specifications 252
tests
networks 29
text, problem-solving
blurred 226
blurry 229
dropouts 219
misformed characters 223
time zone 23
time, setting 23, 169
Time/Scheduling menu, control
panel 23
timeout settings 26, 38
tire tracks, problem-solving 225
toner
adhesion problems,
solving 230
density setting 63
Economode 42
loose, problem-solving 221
smeared, problemsolving 221
transfer unit warranty 245
tray 1
capacity 4
fuser levers 111, 112
jam locations 194
jams, clearing 196
loading envelopes 110
loading paper 85
locating 7
tray 2
jams, clearing 196
tray 2 or 3
capacity 4
custom media, loading 89
jam locations 194
jams, clearing 198
loading detectable standardsize paper 86
loading undetectable standardsize paper 88
locating 7
tray 3
jams, clearing 196
tray 4
capacity 4
ENWW
jams, clearing 198
locating 7
trays
capacities 4
configure 92
default settings 38
double-sided printing 68
feeding problems, solving 231
included 2
jams, clearing 196
Macintosh settings 63
registration, setting 42
trays, status
HP Easy Printer Care 156
troubleshooting
checklist 190
control panel 191
control panel messages,
numerical 193
digital sending 191
duplexing 216
EPS files 237
gateway addresses 233
jams 194, 212
Macintosh problems 236
media handling problems 213
network printing 234
output quality 217
transparencies 215
TrueType fonts included 4
two-sided copying
default settings 17
two-sided printing
blank pages, default
settings 38
default settings 22
Macintosh settings 63
Windows 101
U
uninstalling Macintosh
software 65
universal print driver 50
UNIX software 58
usage page, printing 150
USB configuration 72
USB port
Macintosh installation 60, 61
troubleshooting
Macintosh 237
V
validating gateway
addresses 233
vertical transfer door
locating 7
vertical white or faded
stripes 229
voltage specifications 251
voltage, troubleshooting 191
W
wake time, setting 23, 186
Warning button, control panel
touchscreen 14
warranty
Customer self repair 244
print cartridge 245
product 243
transfer unit and fuser 245
watermarks
Windows 101
wavy paper, problem-solving 224
Web browser requirements
embedded Web server 152
Web sites
customer support 246
firmware updates 6
HP Web Jetadmin,
downloading 159
Macintosh customer
support 247
Material Safety Data Sheet
(MSDS) 259
ordering supplies 240
universal print driver 50
white lines or spots, problemsolving 225
white or faded stripes 229
Windows
driver settings 53
drivers supported 49
supported operating
systems 48
universal print driver 50
Windows 2000 fax 148
workflow, send to 143
wrinkled paper, problemsolving 224
Index 271
272 Index
ENWW
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