RFB AD1230424 Aircraft Engines

RFB AD1230424 Aircraft Engines
1State of Wisconsin
Wis. Statutes s.16.75
DOA-3070 (R08/2003)
BIDS MUST BE SEALED AND ADDRESSED TO:
AGENCY ADDRESS:
Department of Administration
Consolidated Agency Purchasing Services
(CAPS)
h
101 E Wilson Street, 6 Floor
Madison WI 53703
If using PO Box, P.O. Box 7867, 53707-7867
REQUEST FOR BID #AD1230424
Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid
number. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting
purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in
another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a
bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly
and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with
sample packages or other bids. Bid openings are public unless otherwise specified. Records will
be available for public inspection after issuance of the notice of intent to award or the award of the
contract. Bidder should contact person named below for an appointment to view the bid record.
Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise
noted. The attached terms and conditions apply to any subsequent award.
Bids MUST be date and time stamped no later than:
THIS IS NOT AN ORDER
BIDDER (Name and Address)
Monday, August 8, 2011, 2:00 PM CT
Name (Contact for further information)
Michael Bentley
Phone
Date
608-266-1602
July 25, 2011
Quote Price and Delivery FOB
Destination Madison, WI
Fax bids are accepted
XX
Fax bids are not accepted
Description
REQUEST FOR BID
State of Wisconsin / Wisconsin Air Services is requesting bids to
exchange two engines for Continental Factory Remanufactured
engines
Model IO-360 GB2B.
FAXED BIDS OR EMAIL BIDS NOT ACCEPTED
Payment Terms
Net 30 Days upon receipt of engines
Delivery Time 4-8 weeks after receipt of Purchase Order
We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be
certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington
Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids.
We claim certified disabled veteran-owned business preference. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED disabled veteran-owned business. Bidder must be
certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington
Ave., Madison, Wisconsin 53702,
We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center
Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.
Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our
bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.
Yes
No
Unknown
In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition;
that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or
potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.
We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.
Name of Authorized Company Representative (Type or Print)
Title
Signature of Above
Date
Phone
(
)
Fax
(
)
E-mail
This form can be made available in accessible formats upon request to qualified individuals with disabilities.
STATE OF WISCONSIN
REQUEST FOR BID (RFB) #AD1230424
FOR: Two Factory Remanufactured IO-360GB2B Exchange Engines
TABLE OF CONTENTS
1.0
INTRODUCTION AND PURPOSE
2.0
BIDDER QUALIFICATIONS
3.0
BID PROCESS, PROCEDURES AND INSTRUCTIONS
4.0
BID REVIEW, ACCEPTANCE AND AWARD
5.0
GENERAL REQUIREMENTS - Specifications
6.0
TECHNICAL SPECIFICATIONS AND REQUIREMENTS
7.0
PERFORMANCE REQUIREMENTS
8.0
SUPPORT REQUIREMENTS
9.0
DELIVERY REQUIREMENTS
10.0
COST INFORMATION
COST SHEET – Attachment A
11.0
REQUIRED FORMS
12.0
TERMS AND CONDITIONS
- SPECIAL, STANDARD AND SUPPLEMENTAL TERMS AND CONDITIONS
Attachments to RFB Document:
Request for Bid Form (DOA-3070), completed and signed
Vendor Information (DOA-3477)
Vendor Reference (DOA-3478)
Cost Sheet – Attachment A
Bid Response Sheet – Attachment B
The following definitions are used throughout the Request for Bid:
Agency
Bidder
Contractor
Department
DOA
FOB
VAR
RFB
State
USPS
Vendor
TBO
TCM
Department of Administration /Air Services
Vendor submitting a response to this Request for Bid
Successful bidder awarded the contract
Department of Administration /Air Services
Department of Administration
Free on Board
Vacuum Arc Re-Melt Process (manufacturing process for aircraft engine crankshafts)
Request for Bid
State of Wisconsin
United States Postal Services
Company that is providing a response to the solicitation
Time Between Overhaul
Teledyne Continental Motors
1.0
INTRODUCTION AND PURPOSE
1.1
DESCRIPTION AND PURPOSE OF THE REQUEST FOR BID
The State of Wisconsin, Consolidated Agency Purchasing Services (CAPS) on behalf of the Division of
Enterprise Operations / Air Services request bids for the purchase of two (2) Factory Remanufactured Exchange
Aircraft Engines, Model IO-360 GB2B.and intends to use the results of this process to award a contract. The
State does not guarantee to purchase any specific quantity or dollar amount.
The purpose of this bid is to provide interested parties with the information to enable them to bid on the
exchange of two engines for Continental Factory engines, Model IO-360 GB2B.
1.2
BACKGROUND
The engines are at TBO (Time Between Overhaul) and require replacement.
1.3
CONTRACT TERM AND RENEWAL
The State of Wisconsin, Department of Administration intends to award a contract for a one time purchase with
no provisions for renewal.
2.0
BIDDER QUALIFICATIONS
To be eligible for an award, bidder must be qualified and able to provide the following as required or the bid response
will not be considered.
2.1
Bidder shall be in the business of providing Continental remanufactured engines and shall have done so for the
past five (5) years.
2.2
Pursuant to 2009 Wisconsin Act 136 [§16.705(1r), Wis. Stats.], any services shall be performed within the
boundaries of the United States. The inability to perform services in the United States shall be grounds for
disqualifying your bid for this contract.
Before the award of any Contract, the procurement specialist and the agency shall be satisfied that the bidder has
sufficient qualified resources available for performing the work described in this bid. It is the bidder’s responsibility to
acquaint the procurement specialist with these qualifications by submitting appropriate documentation or through the
references.
3.0
BID PROCESS, PROCEDURES AND INSTRUCTIONS
3.1
VENDOR REGISTRATION
at
The State of Wisconsin’s purchasing information and vendor notification service is available to all
businesses
and organizations that want to sell to the State. Anyone may access VendorNet on the Internet
http://vendornet.state.wi.us to get information on state purchasing practices and policies, goods and services that
the state buys, and tips on selling to the State. Vendors may use the same website address for inclusion on the
bidders list for goods and services that the organization wants to sell to the State
3.2
CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS:
Vendors are expected to raise any questions, exceptions, or additions they have concerning the RFB document
by Friday, July 29, 2011. If a vendor discovers any significant ambiguity, error, conflict, discrepancy,
omission, or other deficiency in this RFB, the vendor should immediately notify the below named individual of
such error and request modification or clarification of the RFB document.
E-mail is preferred to: [email protected]
In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part
of this RFB, supplements or revisions shall be posted on VendorNet.
Any contact with State employees or administrative appointees concerning this RFB is prohibited, except as
authorized by the procurement specialist during the period from date of release of the RFB until the notice to
2
contract is released. The current contractor may contact appropriate Department of Administration personnel
working directly in the performance of its current existing contract.
3.3
CALENDAR OF EVENTS
DATE
July 25, 2011
July 29, 2011
August 1, 2011
August 8, 2011, 2:00 PM CT
3.4
EVENT
Date of Issue of the RFB
Date Questions Due
Responses to questions and or amendments posted on VendorNet
Bids Due from Vendors
REASONABLE ACCOMMODATIONS
The State shall provide reasonable accommodations, including the provision of informational material in an
alternative format, for qualified individuals with disabilities upon request. If the vendor needs accommodations
at a bid opening, contact Michael Bentley (608) 266-1602 (voice) or (FAX) (608) 266-1977.
3.5
SUBMITTING A BID
Vendors shall submit an Original, marked as such, and two (2) copies of all materials required for acceptance of
their bid by the deadline (Monday, August 8, 2011, 2:00 PM CT) shown on the Request for Bid (DOA-3070)
form. These materials shall be delivered to:
USPS ADDRESS
COMMON CARRIER ADDRESS
Michael A. Bentley/AD1230424
Department of Administration
State Bureau of Procurement
PO Box 7867
Madison WI 53707-7867
Michael A. Bentley/AD1230424
Department of Administration
State Bureau of Procurement
101 East Wilson Street, 6th Floor
Madison WI 53703
Bid(s) shall be received in the above office and time-stamped by the State Bureau of Procurement indicated in
the RFB prior to the stated opening time. Bids not so stamped shall be considered late. Receipt of a bid by the
State mail system does not constitute receipt of a bid by the State Bureau of Procurement, for purposes of this
Request for Bid.
All bids shall be packaged, sealed, and show the following information on the outside of the package:
Vendor's Name and Address
Request for Bid Title
Request for Bid Number
Bid Due Date
3.6
FAXED BID
Faxed bids shall not be accepted.
3.7
E-MAILED BID
E-mailed bids shall not be accepted.
3.8
FORMAT OF BID
Vendors responding to this RFB shall comply with the following format requirements:
a)
Signed Request for Bid Sheet: Include the signed Request for Bid sheet (DOA-3070) with the bid and
those certifications required for submittal of a bid. Bids submitted in response to this RFB shall be
signed by the person in the vendor's organization who is responsible for the decision as to the prices
being offered in the bid or by a person who has been authorized in writing to act as agent for the person
responsible for the decision on prices.
By submitting a signed bid, the vendor's signatories certify that in connection with this procurement:
(a) the vendor's organization or an agent of the vendor's organization has arrived at the prices in its
bid without consultation, communication or agreement with any other respondent or with any
competitor for the purpose of restricting competition, (b) the prices quoted in the bid have not been
knowingly disclosed by the vendor's organization or by any agent of the vendor's organization and shall
not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any
competitor,
and (c) no attempt has been made or shall be made by the vendor's organization or by any
agent of the
vendor's
organization to induce any other person or firm to submit or not to submit a
bid for the purpose
of restricting competition.
(b)
Additional Information: Include the completed Vendor Information sheet (DOA-3477) and Vendor
Reference sheet (DOA-3478) and any other forms required in the bid. Include all additional
information
that shall be essential to an understanding of the bid. This might include diagrams, excerpts
from
manuals, or other explanatory documentation that would clarify and/or substantiate the bid document.
Vendor References - Bidder shall include in its bid response a completed Vendor Reference Form
(DOA-3478), which is attached, listing at least three (3) vendors with whom the bidder has done
business similar to that required by this solicitation within the last three (3) years. For each
client/customer/buyer/organization listed, the bidder shall include the company name, address, contact
person and telephone number along with a brief description of the product/service, which was the basis
for the business relationship. The Department of Administration and Wisconsin Air Services shall
determine which, if any references to contact to assess the quality of the service.
3.9
(c)
Cost Information: Provide cost information on the Cost Sheet (Attachment A) included in this RFB.
All costs for furnishing the product(s) and/or service(s) included in the bid in accordance with the terms
and conditions in this RFB shall be included. No alternate cost formats will be accepted.
(d)
Bid Response Sheet – Attachment B: Complete, sign and return with bid.
MULTIPLE BIDS
Multiple bids from a vendor shall be permissible; however, each bid shall conform fully to the requirements for
bid submission. Each such bid shall be separately submitted and labeled as Bid #1, Bid #2, etc. on each page
included in the response.
3.10
INCURRING COSTS
The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this RFB.
3.11
NEWS RELEASES
News releases pertaining to the RFB or to the acceptance, rejection, or evaluation of bids shall not be made
without the prior written approval of the State.
4
4.0
BID REVIEW, ACCEPTANCE AND AWARD
4.1
METHOD OF BID
Bidder shall submit a total cost for the purchase of two (2) Factory Remanufactured Exchange Aircraft Engines,
Model IO-360 GB2B (as required in Sections 6.0 through 8.0) on Attachment A – Cost Sheet. The bidder shall
also show the following: the core value for the returned engines; show any program discounts applicable and
the freight charges for both engines including the return of the cores.
4.2
METHOD OF AWARD
Award shall be made on the basis of the lowest responsive and responsible bidder submitting the lowest total
cost for two engines. The State also reserves the right to make no award. Responses received without pricing
shall be rejected.
Bids that require that the State shall guarantee a specific quantity or dollar amount shall be disqualified. In case
of bidder error in calculation, unit price shall prevail.
4.3
BID OPENING
Bids shall be opened on Monday, August 8, 2011. 2:00 PM at 101 E. Wilson St., 6th Floor. Names of the
bidders may be read aloud at that time.
4.4
BID REVIEW AND ACCEPTANCE
Bids shall be reviewed by the Procurement Specialist and Wisconsin Air Services to verify that vendors meet all
specified requirements in this RFB. Vendors that are unable to comply with specifications contained in this
RFB shall be rejected by the State. The State shall be the sole judge as to compliance with the instructions
contained in this RFB.
4.5
MINORITY PREFERENCE
The State of Wisconsin is committed to the promotion of minority business in the State’s purchasing program
and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this
program is found in ss. 15.10(2), 16.75(4), 16.75(5) and 560.03(2), Wisconsin Statutes. The contracting agency
is committed to the promotion of minority business in the State’s purchasing program.
Bids from certified Minority Business Enterprises may have points weighted by a factor of 1.05 to provide a five
percent (5%) preference to these businesses.
4.6
CERTIFIED DISABLED VETERAN-OWNED BUSINESSES
The State Bureau of Procurement may make awards to a certified disabled veteran-owned business when its
proposal is no more than 5% lower than the apparent high point score. The State Bureau of Procurement DVB
Program manager will review and approve in writing any decision not to award to the highest scoring proposal
4.7
NOTIFICATION OF AWARD
All bidders who respond to this RFB with a bid shall be notified in writing of the State's contract award as a
result of this RFB.
5.0
GENERAL REQUIREMENTS
All requirements in this section are mandatory. Conditions of bid that include the word “shall” describe a mandatory
requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is
able to comply with a given specification or condition of bid, the State reserves the right to delete that specification or
condition of bid. FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY THE BID.
5.1
MANDATORY REQUIREMENTS
5.1.1
6.0
TECHNICAL SPECIFICATIONS AND REQUIREMENTS
6.1
GENERAL SPECIFICATIONS / REQUIREMENTS
6.1.1
The exchange factory remanufactured engines are to be model IO-360 GB2B (crankshaft and crankcase
upgraded model) engines. The engines are to be supplied with all accessories also in remanufactured or
new condition including; the complete fuel injection system with engine driven fuel pump, starter,
alternator and a complete ignition system with one of the magneto’s on each engine equipped
tachometer contacts.
6.1.2
The returned as removed running engine cores are model IO-360G spec. 2 and are first run, run out
engines with 1500 hrs. total time. Serial Numbers (S/N) are 352533 and 352535 and these core engines
have “non VAR” crankshafts.
with
7.0
PERFORMANCE REQUIREMENTS
7.1
GENERAL PERFORMANCE SPECIFICATIONS
7.1.1
The
8.0
Engines shall be delivered 4-8 weeks after receipt of Purchase Order.
COST INFORMATION
9.1
11.0
Vendors must furnish all Continental warranty repairs or provide alternate source of local Continental warranty
repairs at no extra cost to the state.
DELIVERY REQUIREMENTS
9.1
10.0
The engines will be the upgraded replacement engines for the Cessna 337G aircraft S/N 337-01716.
engines must be in compliance with manufacturers advertised data sheets and technical publications.
SUPPORT REQUIREMENTS
8.1
9.0
Bidder shall either be the manufacturer (Teledyne Continental Motors TCM) or one of the
manufacturer’s authorized distributors. The bidder must be prepared to honor the manufacturer’s
warranty for the engines and all included accessories. The engines and accessories must be of the
manufacturer’s current production products.
Vendor will detail cost breakdown per engine and the core value for the returned engines. Also show any
program discounts applicable and the freight charges for both engines including the return of the cores.
Adequate insurance against damage will be required. Payment is net 30 days after receipt of the remanufactured
engines with no up-front core charges applied. Core engines will be returned as soon as practical
.
REQUIRED FORMS
The following forms shall be completed and submitted with the bid in accordance with the instructions given in Section
3.7, Submitting a Bid. Blank forms are attached.
Request for Bid Form (DOA-3070), completed and signed
Vendor Information (DOA-3477)
Vendor Reference (DOA-3478)
Cost Sheet – Attachment A
Bid Response Sheet – Attachment B
6
12.0
TERMS AND CONDITIONS
The State of Wisconsin reserves the right to incorporate standard State contract provisions into any contract negotiated
with any bid submitted responding to this RFB (Standard Terms and Conditions (DOA-3054) and Supplemental Standard
Terms and Conditions for Procurements for Services (DOA-3681)). Failure of the successful bidder to accept these
obligations in a contractual agreement may result in cancellation of the award.
SPECIAL TERMS AND CONDITIONS
12.1
PRIME CONTRACTOR AND MINORITY BUSINESS SUBCONTRACTORS
The prime Contractor shall be responsible for Contract performance when subcontractors are used. However,
when subcontractors are used, they shall abide by all terms and conditions of the contract. If subcontractors are
to be used, the bidder shall clearly explain their participation.
The State of Wisconsin’s policy provides that minority owned business enterprises certified by the Wisconsin
Department of Commerce, Bureau of Minority Development should have the maximum opportunity to
participate in the performance of its contracts. The Contractor is strongly urged to use due diligence to further
this policy by awarding subcontracts to minority owned business enterprises, or by using such enterprises to
provide goods and services incidental to this requested service or contract, with a goal of awarding at least 5%
of the award amount of this request for bid to such enterprises.
A listing of certified minority businesses, as well as the services and commodities they provide, is available from
the Department of Administration, Office of Minority Business Program, (608) 267-3293. The list is published
on the Internet at: http://vendornet.state.wi.us
12.2
CANCELLATION AND TERMINATION
The State reserves the right to cancel the Contract for any reason, by giving written notice to Contractor of such
cancellation and specifying the effective date thereof, at least 15 days before the effective date of such
cancellation. Contractor shall, in the event of such cancellation, be entitled to receive compensation for any
work accepted hereunder in accordance with the State's order(s). Contractor may also be compensated for
partially completed work in the event of such cancellation. The compensation for such partially completed work
shall be no more than the percentage of completion of each work effort, as determined in the sole discretion of
the State, times the corresponding payment for completion of such work as set forth in the State's order(s).
In addition, the State reserves the right to terminate the Contract for reasons of breach of contract, by giving
written notice to Contractor of such termination and specifying the effective date thereof, at least ten (10) days
before the effective date of such termination. Contractor shall, in the event of such termination, be entitled to
receive compensation for any work accepted hereunder in accordance with the State's order(s). Contractor shall
also be compensated for partially completed work in the event of such termination. The compensation for such
partially completed work shall be no more than the percentage of completion of each work effort, as determined
in the sole discretion of the State, times the corresponding payment for completion of such work as set forth in
the State's order(s). In the event that the Contractor terminates the contract, for any reason whatsoever, it shall
require written notice to that effect to be delivered by the Contractor to the Department not less than 90 days
prior to said termination.
Failure to maintain the required Certificates of Insurance, Permits and Licenses shall be cause for Contract
termination. If the Contractor fails to maintain and keep in force the insurance as provided in the State of
Wisconsin Standard Terms and Conditions, the State has the right to cancel and terminate the Contract without
notice.
Upon cancellation, termination or other expiration of the Contract, each party shall forthwith return to the other
all papers, materials, and other properties of the other held by each for purposes of execution of the Contract. In
addition, each party shall assist the other party in the orderly termination of this Contract and the transfer of all
aspects hereof, tangible or intangible, as may be necessary for the orderly, non-disruptive business continuation
of each party.
12.3
MODIFICATIONS OF CONTRACT
Any alterations made to the Contract shall be rendered in writing and signed by both responsible parties; no
changes without such signed documentation shall be valid. No alterations outside of the general scope and
intent of the original Request for Bid or in excess of allowable and accepted price changes shall be made.
12.4
TAX EXEMPTIONS AND CERTIFICATION OF COLLECTION OF SALES AND USE TAX
The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing
contract, if the vendor or contractor has not met or complied with the requirements of s.77.66 Wis. Stats., and
related statutes regarding certification for collection of Wisconsin sales and use tax.
12.5
LIQUIDATED DAMAGES
Both parties acknowledge that it can be difficult to ascertain actual damages when a Contractor fails to carry out
the responsibilities of the contract. Because of that, the Contractor acknowledges that for the contract resulting
from this bid, it shall negotiate liquidated damages, as required by the State, for the contract. The contractor
agrees that the agency shall have the right to liquidate such damages, through deduction from the contractor's
invoices, in the amount equal to the damages incurred, or by direct billing to the contractor.
8
Wisconsin Department of Administration
DOA-3054 (R10/2005)
Ch. 16, 19, 51, Wis. Stats.
Page 1 of 3
Standard Terms And Conditions
(Request For Bids / Proposals)
1.0
2.0
3.0
SPECIFICATIONS: The specifications in this request are
the minimum acceptable. When specific manufacturer and
model numbers are used, they are to establish a design,
type of construction, quality, functional capability and/or
performance level desired.
When alternates are
bid/proposed, they must be identified by manufacturer, stock
number, and such other information necessary to establish
equivalency. The State of Wisconsin shall be the sole judge
of equivalency. Bidders/proposers are cautioned to avoid
bidding alternates to the specifications which may result in
rejection of their bid/proposal.
DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications
shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence
of such statement, the bid/proposal shall be accepted as in
strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.
QUALITY: Unless otherwise indicated in the request, all
material shall be first quality. Items which are used,
demonstrators, obsolete, seconds, or which have been
discontinued are unacceptable without prior written approval
by the State of Wisconsin.
4.0
QUANTITIES: The quantities shown on this request are
based on estimated needs. The state reserves the right to
increase or decrease quantities to meet actual needs.
5.0
DELIVERY: Deliveries shall be F.O.B. destination freight
prepaid and included unless otherwise specified.
6.0
PRICING AND DISCOUNT: The State of Wisconsin qualifies for governmental discounts and its educational institutions also qualify for educational discounts. Unit prices shall
reflect these discounts.
6.1
6.2
6.3
Unit prices shown on the bid/proposal or contract
shall be the price per unit of sale (e.g., gal., cs., doz.,
ea.) as stated on the request or contract. For any
given item, the quantity multiplied by the unit price
shall establish the extended price, the unit price shall
govern in the bid/proposal evaluation and contract
administration.
Prices established in continuing agreements and
term contracts may be lowered due to general market
conditions, but prices shall not be subject to increase
for ninety (90) calendar days from the date of award.
Any increase proposed shall be submitted to the
contracting agency thirty (30) calendar days before
the proposed effective date of the price increase, and
shall be limited to fully documented cost increases to
the contractor which are demonstrated to be industrywide. The conditions under which price increases
may be granted shall be expressed in bid/proposal
documents and contracts or agreements.
In determination of award, discounts for early
payment will only be considered when all other conditions are equal and when payment terms allow at
least fifteen (15) days, providing the discount terms
are deemed favorable. All payment terms must allow
the option of net thirty (30).
7.0
UNFAIR SALES ACT: Prices quoted to the State of
Wisconsin are not governed by the Unfair Sales Act.
8.0
ACCEPTANCE-REJECTION: The State of Wisconsin
reserves the right to accept or reject any or all
bids/proposals, to waive any technicality in any bid/proposal
submitted, and to accept any part of a bid/proposal as
deemed to be in the best interests of the State of
Wisconsin.
Bids/proposals MUST be date and time stamped by the
soliciting purchasing office on or before the date and time
that the bid/proposal is due. Bids/proposals date and time
stamped in another office will be rejected. Receipt of a
bid/proposal by the mail system does not constitute receipt
of a bid/proposal by the purchasing office.
9.0
METHOD OF AWARD: Award shall be made to the lowest
responsible, responsive bidder unless otherwise specified.
10.0
ORDERING: Purchase orders or releases via purchasing
cards shall be placed directly to the contractor by an
authorized agency.
No other purchase orders are
authorized.
11.0
PAYMENT TERMS AND INVOICING:
The State of
Wisconsin normally will pay properly submitted vendor
invoices within thirty (30) days of receipt providing goods
and/or services have been delivered, installed (if required),
and accepted as specified.
Invoices presented for payment must be submitted in
accordance with instructions contained on the purchase
order including reference to purchase order number and
submittal to the correct address for processing.
A good faith dispute creates an exception to prompt
payment.
12.0
TAXES: The State of Wisconsin and its agencies are
exempt from payment of all federal tax and Wisconsin state
and local taxes on its purchases except Wisconsin excise
taxes as described below.
The State of Wisconsin, including all its agencies, is
required to pay the Wisconsin excise or occupation tax on
its purchase of beer, liquor, wine, cigarettes, tobacco
products, motor vehicle fuel and general aviation fuel.
However, it is exempt from payment of Wisconsin sales or
use tax on its purchases. The State of Wisconsin may be
subject to other states' taxes on its purchases in that state
depending on the laws of that state. Contractors performing construction activities are required to pay state use tax
on the cost of materials.
13.0
GUARANTEED DELIVERY: Failure of the contractor to
adhere to delivery schedules as specified or to promptly
replace rejected materials shall render the contractor liable
for all costs in excess of the contract price when alternate
procurement is necessary. Excess costs shall include the
administrative costs.
14.0
15.0
16.0
17.0
18.0
19.0
awarded, the contractor must submit the plan to the
contracting state agency for approval. Instructions
on preparing the plan and technical assistance
regarding this clause are available from the
contracting state agency.
ENTIRE AGREEMENT:
These Standard Terms and
Conditions shall apply to any contract or order awarded as
a result of this request except where special requirements
are stated elsewhere in the request; in such cases, the
special requirements shall apply. Further, the written
contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other
terms and conditions in any document, acceptance, or
acknowledgment shall be effective or binding unless
expressly agreed to in writing by the contracting authority.
APPLICABLE LAW: This contract shall be governed under
the laws of the State of Wisconsin. The contractor shall at
all times comply with and observe all federal and state
laws, local laws, ordinances, and regulations which are in
effect during the period of this contract and which in any
manner affect the work or its conduct. The State of
Wisconsin reserves the right to cancel this contract if the
contractor fails to follow the requirements of s. 77.66, Wis.
Stats., and related statutes regarding certification for
collection of sales and use tax. The State of Wisconsin
also reserves the right to cancel this contract with any
federally debarred contractor or a contractor that is
presently identified on the list of parties excluded from
federal procurement and non-procurement contracts.
ANTITRUST ASSIGNMENT: The contractor and the State
of Wisconsin recognize that in actual economic practice,
overcharges resulting from antitrust violations are in fact
usually borne by the State of Wisconsin (purchaser).
Therefore, the contractor hereby assigns to the State of
Wisconsin any and all claims for such overcharges as to
goods, materials or services purchased in connection with
this contract.
ASSIGNMENT: No right or duty in whole or in part of the
contractor under this contract may be assigned or delegated without the prior written consent of the State of
Wisconsin.
WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wis. Stats., and must ensure that
when engaged in the production of materials, supplies or
equipment or the performance of contractual services, not
less than seventy-five percent (75%) of the total hours of
direct labor are performed by severely handicapped
individuals.
NONDISCRIMINATION / AFFIRMATIVE ACTION: In
connection with the performance of work under this
contract, the contractor agrees not to discriminate against
any employee or applicant for employment because of age,
race, religion, color, handicap, sex, physical condition,
developmental disability as defined in s. 51.01(5), Wis.
Stats., sexual orientation as defined in s. 111.32(13m), Wis.
Stats., or national origin. This provision shall include, but
not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the
contractor further agrees to take affirmative action to
ensure equal employment opportunities.
19.1
Contracts estimated to be over twenty-five thousand
dollars ($25,000) require the submission of a written
affirmative action plan by the contractor. An exemption occurs from this requirement if the contractor has
a workforce of less than twenty-five (25) employees.
Within fifteen (15) working days after the contract is
19.2
The contractor agrees to post in conspicuous places,
available for employees and applicants for employment, a notice to be provided by the contracting state
agency that sets forth the provisions of the State of
Wisconsin's nondiscrimination law.
19.3
Failure to comply with the conditions of this clause
may result in the contractor's becoming declared an
"ineligible" contractor, termination of the contract, or
withholding of payment.
20.0
PATENT INFRINGEMENT: The contractor selling to the
State of Wisconsin the articles described herein guarantees
the articles were manufactured or produced in accordance
with applicable federal labor laws. Further, that the sale or
use of the articles described herein will not infringe any
United States patent. The contractor covenants that it will
at its own expense defend every suit which shall be brought
against the State of Wisconsin (provided that such
contractor is promptly notified of such suit, and all papers
therein are delivered to it) for any alleged infringement of
any patent by reason of the sale or use of such articles, and
agrees that it will pay all costs, damages, and profits recoverable in any such suit.
21.0
SAFETY REQUIREMENTS: All materials, equipment, and
supplies provided to the State of Wisconsin must comply
fully with all safety requirements as set forth by the
Wisconsin Administrative Code and all applicable OSHA
Standards.
22.0
WARRANTY: Unless otherwise specifically stated by the
bidder/proposer, equipment purchased as a result of this
request shall be warranted against defects by the
bidder/proposer for one (1) year from date of receipt. The
equipment manufacturer's standard warranty shall apply as
a minimum and must be honored by the contractor.
23.0
INSURANCE RESPONSIBILITY: The contractor performing services for the State of Wisconsin shall:
23.1
Maintain worker's compensation insurance as
required by Wisconsin Statutes, for all employees
engaged in the work.
23.2
Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which
might occur in carrying out this agreement/contract.
Minimum coverage shall be one million dollars
($1,000,000) liability for bodily injury and property
damage including products liability and completed
operations. Provide motor vehicle insurance for all
owned, non-owned and hired vehicles that are used
in carrying out this contract. Minimum coverage shall
be one million dollars ($1,000,000) per occurrence
combined single limit for automobile liability and
property damage.
23.3
The state reserves the right to require higher or lower
limits where warranted.
10
DOA-3054
Page 3 of 3
24.0
25.0
26.0
CANCELLATION: The State of Wisconsin reserves the
right to cancel any contract in whole or in part without
penalty due to nonappropriation of funds or for failure of the
contractor to comply with terms, conditions, and specifications of this contract.
VENDOR TAX DELINQUENCY: Vendors who have a
delinquent Wisconsin tax liability may have their payments
offset by the State of Wisconsin.
PUBLIC RECORDS ACCESS: It is the intention of the
state to maintain an open and public process in the solicitation, submission, review, and approval of procurement
activities.
Bidders are encouraged to bid products with recycled
content which meet specifications.
30.0
MATERIAL SAFETY DATA SHEET: If any item(s) on an
order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1)
copy of a Material Safety Data Sheet for each item with the
shipped container(s) and one (1) copy with the invoice(s).
31.0
PROMOTIONAL ADVERTISING / NEWS RELEASES:
Reference to or use of the State of Wisconsin, any of its
departments, agencies or other sub-units, or any state official or employee for commercial promotion is prohibited.
News releases pertaining to this procurement shall not be
made without prior approval of the State of Wisconsin.
Release of broadcast e-mails pertaining to this
procurement shall not be made without prior written
authorization of the contracting agency.
32.0
HOLD HARMLESS: The contractor will indemnify and
save harmless the State of Wisconsin and all of its officers,
agents and employees from all suits, actions, or claims of
any character brought for or on account of any injuries or
damages received by any persons or property resulting
from the operations of the contractor, or of any of its
contractors, in prosecuting work under this agreement.
33.0
FOREIGN CORPORATION: A foreign corporation (any
corporation other than a Wisconsin corporation) which
becomes a party to this Agreement is required to conform
to all the requirements of Chapter 180, Wis. Stats., relating
to a foreign corporation and must possess a certificate of
authority from the Wisconsin Department of Financial
Institutions, unless the corporation is transacting business
in interstate commerce or is otherwise exempt from the
requirement of obtaining a certificate of authority. Any
foreign corporation which desires to apply for a certificate of
authority should contact the Department of Financial
Institutions, Division of Corporation, P. O. Box 7846,
Madison, WI 53707-7846; telephone (608) 267-7577.
34.0
WORK CENTER PROGRAM:
The successful
bidder/proposer shall agree to implement processes that
allow the State agencies, including the State of Wisconsin
System, to satisfy the State's obligation to purchase goods
and services produced by work centers certified under the
State Use Law, s.16.752, Wis. Stat. This shall result in
requiring the successful bidder/proposer to include
products provided by work centers in its catalog for State
agencies and campuses or to block the sale of comparable
items to State agencies and campuses.
35.0
FORCE MAJEURE: Neither party shall be in default by
reason of any failure in performance of this Agreement in
accordance with reasonable control and without fault or
negligence on their part. Such causes may include, but are
not restricted to, acts of nature or the public enemy, acts of
the government in either its sovereign or contractual
capacity, fires, floods, epidemics, quarantine restrictions,
strikes, freight embargoes and unusually severe weather,
but in every case the failure to perform such must be
beyond the reasonable control and without the fault or
negligence of the party.
Bid/proposal openings are public unless otherwise specified. Records may not be available for public inspection
prior to issuance of the notice of intent to award or the
award of the contract.
27.0
28.0
PROPRIETARY INFORMATION: Any restrictions on the
use of data contained within a request, must be clearly
stated in the bid/proposal itself. Proprietary information
submitted in response to a request will be handled in
accordance with applicable State of Wisconsin
procurement regulations and the Wisconsin public records
law. Proprietary restrictions normally are not accepted.
However, when accepted, it is the vendor's responsibility to
defend the determination in the event of an appeal or
litigation.
27.1
Data contained in a bid/proposal, all documentation
provided therein, and innovations developed as a
result of the contracted commodities or services
cannot be copyrighted or patented. All data, documentation, and innovations become the property of
the State of Wisconsin.
27.2
Any material submitted by the vendor in response to
this request that the vendor considers confidential
and proprietary information and which qualifies as a
trade secret, as provided in s. 19.36(5), Wis. Stats.,
or material which can be kept confidential under the
Wisconsin public records law, must be identified on a
Designation of Confidential and Proprietary Information form (DOA-3027).
Bidders/proposers may
request the form if it is not part of the Request for
Bid/Request for Proposal package. Bid/proposal
prices cannot be held confidential.
DISCLOSURE: If a state public official (s. 19.42, Wis.
Stats.), a member of a state public official's immediate
family, or any organization in which a state public official or
a member of the official's immediate family owns or controls
a ten percent (10%) interest, is a party to this agreement,
and if this agreement involves payment of more than three
thousand dollars ($3,000) within a twelve (12) month
period, this contract is voidable by the state unless appropriate disclosure is made according to s. 19.45(6), Wis.
Stats., before signing the contract. Disclosure must be
made to the State of Wisconsin Ethics Board, 44 East
Mifflin Street, Suite 601, Madison, Wisconsin 53703
(Telephone 608-266-8123).
State classified and former employees and certain State of
Wisconsin faculty/staff are subject to separate disclosure
requirements, s. 16.417, Wis. Stats.
29.0
RECYCLED MATERIALS: The State of Wisconsin is
required to purchase products incorporating recycled materials whenever technically and economically feasible.
STATE OF WISCONSIN
Bid #
AD1230424
DOA-3477 (R05/98)
Commodity
AIRCRAFT ENGINES
VENDOR INFORMATION
1.
BIDDING / PROPOSING COMPANY NAME
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address
City
2.
State
Zip + 4
Name the person to contact for questions concerning this bid / proposal.
Name
Title
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address
City
3.
State
Zip + 4
Any vendor awarded over $25,000 on this contract must submit affirmative action information to the
department. Please name the Personnel / Human Resource and Development or other person responsible
for affirmative action in the company to contact about this plan.
Name
Title
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address
City
4.
State
Zip + 4
Mailing address to which state purchase orders are mailed and person the department may contact
concerning orders and billings.
Name
Title
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address
City
5.
State
Zip + 4
CEO / President Name
This document can be made available in accessible formats to qualified individuals with disabilities.
12
STATE OF WISCONSIN
Bid#
DOA-3478 (R12/96)
AD1230424
AIRCRAFT ENGINES
VENDOR REFERENCE
FOR VENDOR:
Provide company name, address, contact person, telephone number, and appropriate information on the
product(s) and/or service(s) used for four (4) or more installations with requirements similar to those included in
this solicitation document. If vendor is proposing any arrangement involving a third party, the named references
should also be involved in a similar arrangement.
Company Name
Address (include Zip +
4)
Contact Person
Phone No.
Product(s) and/or Service(s) Used
Company Name
Address (include Zip +
4)
Contact Person
Phone No.
Product(s) and/or Service(s) Used
Company Name
Address (include Zip +
4)
Contact Person
Phone No
Product(s) and/or Service(s) Used
Company Name
Address (include Zip + 4)
Contact Person
Product(s) and/or Service(s) Used
Phone No.
This document can be made available in accessible formats to qualified individuals with disabilities.
14
ATTACHMENT A
AIR SERVICES - RFB AD1230424
COST SHEET
Method of Bid (Section 4.1): Bidder shall provide a total cost for the purchase of two aircraft engines as required in Sections
5.0, 6.0, 7.0 and 8.0. Bidder shall also provide the core value for returned engines and the freight cost for new and returned
engines. Also apply any discounts, if applicable.
Method of Award (Section 4.2): Award will be based on the lowest total cost for providing the services required in Sections
6.0 through 8.0 and meeting the mandatory requirements in Section 5.0.
.
Item 1 – Item 2 – Item 3 + Item 4 = Grand Total Cost
ITEM
DESCRIPTION
QUANTIT
UNIT
TOTAL COST
Y
PRICE
1.
2
$
$
Factory Remanufactured Exchange Aircraft
Engines, Model #IO-360 GB2B.
2.
3.
4.
5.
2
Core value for returned engine
Less any discounts, if applicable
Freight charges for new and returned engines
GRAND TOTAL COST
$
THE FOLLOWING IS FOR INFORMATIONAL PURPOSES:
What is the estimated delivery time after receipt of order (ARO)? _________
Company Name _____________________________________________________
Bidder’s name and title ________________________________________________
Bidder Signature _____________________________________________________
E-mail address _____________________________________Date _____________
$
$
$
$
Attachment B
RFB AD1230424
Factory Remanufactured Exchange Aircraft Engines
Model IO-360 GB2B
BID RESPONSE SHEET
Bidder must supply the requirements listed. Bidders must submit the following table with a response in the form
of a check in one box for each criterion indicating “Yes”. A check indicating “Yes” certifies that the Bidder is fully
capable of providing the service or qualification described. Bids without a response for each requirement will
be rejected. Awarded Contractor shall answer “Yes” to all requirements.
QUALIFICATIONS AND REQUIREMENTS
Section
YES, I shall meet this
requirement in this section
of the RFB
Requirement Description
2.0
Bidder Qualifications shall be met.
5.0
Mandatory Requirements shall be met.
6.0
Technical Specifications and Requirements shall be met.
7.0
Performance Requirements shall be met.
8.0
Support Requirements shall be met.
9.0
Delivery Requirements shall be met.
12.0
All Terms and Conditions shall be accepted
I certify that the information I have provided in this bid is true, and I understand that any false, misleading, or
missing information will disqualify the bid.
Company Name: __________________________________________________________
Bidder’s Name and Title: ____________________________________________________
Bidder Signature: ________________________________________
Date: __________
16
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