NOTICE OF MEETING

NOTICE OF MEETING
NOTICE OF MEETING
This notice is to confirm that the next regular meeting of the
Executive Committee
will be held on:
Monday, May 5, 2008
commencing at 7:00 p.m.
in the Committee Room, Education Centre
156 Ann Street, Belleville, Ontario
The agenda and supporting documents for this meeting are attached to this notice.
Carl Pitman
Chair of the Executive Committee
Kathy Soule
Director of Education
Committee Members:
Sam Clements
Carl Pitman
Mary Hall
Jim Williams
Harry Marissen
Executive Committee
PUBLIC AGENDA
May 5, 2008
immediately following closed session at 7:00 p.m.
Committee Room
Section Item
A
Report No.
Call to order
Delegations / presentations - none
Approval of agenda
Approval of minutes – April 7, 2008
Business arising from the minutes
B
Resp.
A-1
Recommendations
None
C
Information
Education Centre Renovations/Server Room update
D
KS
D-1
D-2
D-3
D-4
SC
JW
CP
KS
Draft agenda review
Operations and Finance Committee
Program and Human Resources Committee
Public Board
System calendar of events
E
Verbal
Correspondence
None
Adjournment
Next regular meeting: Monday, June 2, 2008 @ 2:30 p.m.
g:\do\2007-08\executive committee\ec agenda\may\ec_05_05_08_agenda.doc
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
EXECUTIVE COMMITTEE
PUBLIC MEETING MINUTES
Monday, April 7, 2008
Members Present:
S. Clements, M. Hall, H. Marissen, C. Pitman, J. Williams
Regrets:
None
Guests:
T. Goodfellow, J. Glasspool
Resource:
K. Soule, Director of Education
Minutes:
C. Reid, Administrative Assistant
Call to order
The Executive Committee commenced public session at 2:30 p.m.
Delegations/presentations - None
Approval of agenda
Moved:
Seconded:
M. Hall
J. Williams
That the agenda be approved.
Carried
Approval of minutes
Moved:
S. Clements
Seconded:
J. Williams
That the minutes of the regular meeting of March 10, 2008 be approved.
Carried
Business arising from minutes
An update was provided regarding the retirement reception and the status of invitations
to former student trustees to make presentations to the Board. As a follow up to the
discussion regarding student senate concerns surrounding a poster, Steven Solarz has
been contacted and asked to discuss the matter with Director Soule.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
EXECUTIVE COMMITTEE
PUBLIC MEETING MINUTES – APRIL 7, 2008
Page 2
Recommendations
Board Policy Handbook
The draft policies were reviewed as contained in the new Hastings and Prince Edward
District School Board Policy Handbook. Janet Glasspool responded to various trustee
inquiries and minor revisions to the policies were made.
Moved:
Seconded:
M. Hall
S. Clements
THAT the Executive Committee give notice to the Board at its meeting of
Monday, April 28, 2008 that the following motions will be presented at the May
26, 2008 meeting of the Hastings and Prince Edward District School Board in
public session.
1. THAT the Board rescind Hastings and Prince Edward District School
Board Governance By-Laws.
2. THAT the Board rescind current Hastings and Prince Edward District
School Board policies.
3. THAT the Board approve Hastings and Prince Edward District School
Board policies #1 through #17, as contained in the new Hastings and
Prince Edward District School Board Policy Handbook as presented.
Carried
Information
An update was provided regarding the Board’s contribution to the 1st Annual Student
Benefit Auction. Gift certificates from local businesses throughout the Hastings and
Prince Edward counties were purchased to form a “Taste the Counties” gift certificate
package.
Draft agenda review
Program and Human Resources Committee agenda
Reviewed.
Operations and Finance Committee agenda
Reviewed.
Board agenda
Reviewed.
System calendar of events
A copy of the system calendar of events for April was provide for trustee information. A
complete listing of events will be included in the Board agenda package.
Correspondence
Trustees were provided with a copy of the letter from the Premier recognizing Director
Soule’s nomination for an Excellence in Leadership Award.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
EXECUTIVE COMMITTEE
PUBLIC MEETING MINUTES – APRIL 7, 2008
Moved:
Seconded:
M. Hall
H. Marissen
That the Executive Committee move into closed session.
The Executive Committee moved into closed session at 7:00 p.m.
Page 3
Operations and Finance Committee
PUBLIC AGENDA
May 12 , 2008 – 7:00 p.m.
Section Item
A
Report No.
Resp.
Call to order
Delegations / presentations
- Madoc Arts Facility
Approval of agenda
Approval of minutes – April 14, 2008
Business arising from the minutes
B
Recommendations
Request for proposal – 0708-008 – Supply and
installation of server room equipment
Tender T-0708-007 – Re-roofing and roof repairs
at various schools
Transportation – boundary review – V.P. Carswell
Family Space Agreement
Request for proposal – Cafeteria services
C
B-1
DT/MN
B-2
DT
B-3
B-4
B-5
DR
DR
DR
C-1
C-2
C-3
DR
DT
DT
Information
Transportation – Boundary review – various locations
Ameresco Project Status
Queen Elizabeth School – Picton – Parking – Verbal
Trustee PD status
D
A-1
Correspondence
Move into closed session
Next regular meeting: June 9, 2008
Program and Human Resources Committee
PUBLIC SESSION AGENDA
Regular meeting of
May 20, 2008 – 7:00 p.m.
Committee Room
Section
Item
A
Call to order
Report No.
Resp.
Delegations/presentations:
Approval of agenda
Approval of minutes: April 21, 2008 - regular meeting
A-1
Business arising from the minutes
B
Recommendations
Textbook/novel approval
C
JM
Information
Business Intelligence Tool (M. Norton)
Frink Centre Report (P. Taylor)
D
B-1
Correspondence
None
Next regular meeting: Monday, June 9, 2008
KS
JM
BOARD MEETING
PUBLIC AGENDA
Regular meeting of May 26, 2008 – 7:00 p.m.
Board Room, Education Centre
Section
Item
Report
No.
A
Call to order
Board prayer
Delegations/presentations:
Trenton High School Student, Adam Sioui
Approval of agenda
Approval of minutes:
April 28, 2008 – regular meeting
Business arising from the minutes
Report from closed session
B
Recommendations
Report from Executive Committee
Board Policy Handbook
Report from Operations and Finance Committee
Request for proposal – 0708-008 – Supply and
installation of server room equipment
Tender T-0708-007 – Re-roofing and roof repairs
at various schools
A-1
B-1
B-2
B-3
Transportation – boundary review – V.P. Carswell
B-4
Family Space Agreement
B-5
Request for proposal – Cafeteria services
B-6
Reports from Program and Human Resources Committee
Textbook/Novel Approval
C
D
Information
Calendar of events
Report from chair
Reports from committee chairs
Reports from staff
Questions, reports and proposals from trustees
(including “notices of motion”)
Correspondence
None
Adjournment
Next regular meeting: Monday, May 26, 2008
g:\do\2007-08\board agenda\may\pbm_05_26_08_agenda.doc
B-7
C-1
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May 4, 2008 – May 10, 2008
SUN
4
MON
5
TUE
6
Secondary
Honour Band
Rehearsal
OFIP
Meeting
Executive
Committee
Meeting
WED
7
Secondary
Honour Band
Rehearsal and
Evening
Concer
Student
Senate Annual
Meeting
THU
8
FRI
9
SAT
10
English
Subject
Council
Secondary
Principal
Meeting
District
School
Council
Symposium
ESSC
Character
Development
Meeting
CASI
Training
Guidance
Subject
Council
Library
Subject
Council
Guiding
Student
Success
Meeting
https://sweb.hpedsb.on.ca:8005/SystemCalendar/index.cfm?&fuseaction=C_view&ViewT... 4/30/2008
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May 11, 2008 – May 17, 2008
SUN
11
MON
12
Operations
and Finance
Committee
Mtg
TUE
13
ARC - Norht
Hastings
WED
14
Student
Success Lead
Teacher
Meeting
Secondary
Arts Council
ESL
Elementary
THU
15
Elementary
Administrators'
Meeting
A & E Focus
Group
FRI
16
SAT
17
Health & P.E.
Subject
Council
NTIP WRAP
UP/CELEBRATION
Pathways
Committee
Meeting
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May 18, 2008 – May 24, 2008
SUN
18
MON
19
Statutory
holidays
TUE
20
SALEP
Meeting
Program/H.R.
Mtg.
WED
21
THU
22
FRI
23
SAT
24
Canadian &
World Studies
Subject
Council
Intra Mural
Conference
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May 25, 2008 – May 31, 2008
SUN
25
MON
26
EQAO
Elementary
Testing
Begins
TUE
27
WED
28
Director's
Meeting
THU
29
SEAC
FRI
30
SAT
31
District
Steering
Committee
Visual Arts
Meeting
Closed Board
Meeting
Public Board
Meeting
https://sweb.hpedsb.on.ca:8005/SystemCalendar/index.cfm?fuseaction=C_view&ViewTyp... 4/30/2008
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