Using Your H.323 IP Telephone

Using Your H.323 IP Telephone
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Using Your H.323 IP Telephone
The Cancel/DEL key is used to delete or backspace through characters,
delete a string of characters or digits if held for 2 seconds or longer, or cancel
the operation in the setup menu and return to the previous menu.
Due to the flexibility built into the system,
your Dialing Codes and Feature
Capacities may differ from those in this
guide. Check with your Communications
Manager and make a note of any differences.
0894307 - 1
When the phone is first powered up, the
display indicates “Initializing...\”. Once
initialized, the display shows the time, date
and extension number. If the network
connection fails, check with your
communications manager.
The Select key enters the particular
choice selected within any menu screen.
The MENU key displays the Setup
main menu for the individual phone
programming.
The Navigation keys displays are used to
move up and down the menu/option items
in the Setup menu.
MENU
CANCEL/DEL
SELECT
These are Function keys which can be
programmed as either Personal Abbreviated
Dial or Voice Mail keys.
REDIAL
abc
def
CONFERENCE
Line Appearance Keys are Intercom keys
for placing and answering calls. If you’re busy
on one – just use the other.
LINE
ghi
jkl
mno
pqrs
tuv
wxyz
TRANSFER
If you’re on a Handsfree Call (see
Handsfree Options below), lift the
handset for privacy.
LINE
MUTE
The Microphone picks up your voice for
Handsfree calls. Press MUTE to turn off
the microphone.
HOLD
0
Press Handsfree/Headset key for
Handsfree calls, or use the handset instead.
See Handsfree Options below.
Press REDIAL to redial any of the
last 30 numbers you called.
These Volume Controls are for
speaker, handset, headset and
ringing calls.
Handsfree Options
• Handsfree lets you place and answer calls by pressing Handsfree/Headset
key instead of using the handset.
• With Automatic Handsfree, you can press a line or Line Appearance key
Tones you may hear . . .
One long tone and a A co-worker is sending you a Voice Over.
voice while on a call:
Two beeps while This means the call is being process (dialed out) by the system.
dialing:
•
without lifting the handset. Normally, you have Automatic Handsfree.
When using a Headset and the Handsfree/Headset key is pressed, the phone
detects that a headset is connected. The voice path of the speaker and the
phone’s microphone are disabled and the headset is activated. Use the
Handsfree/Headset key to answer or disconnect a call.
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Placing Calls
Answering Calls
H.323 phones do not support the ability to send digits after a call has been placed
and before it is answered. This means that features which use single digit service
codes, such as Voice Over and Barge-In, are not available with this type of phone.
Calling a Co-Worker and Paging . . .
Dial using the
Intercom:
Placing an Outside Call . . .
Dial codes for outside
lines:
1. Lift handset.
• Listen for dial tone.
• If the handset is not lifted or the Handsfree
key pressed, the phone will preview the
numbers being dialed. When the handset is
lifted or the Handsfree key pressed, the
call will dial out.
2.
+ Outside number.
OR
2.
+ Line group number
(1-9 or 001-200) + Outside number.
OR
+ Line number (e.g., 005 for line
5) + Outside number.
• When behind a PBX, you may have to dial
9 before your number with any ot these
dialing options.
3. Press SELECT to immediately dial the call or
simply wait 4 seconds and the system will dial
the call.
• If the system is unable to complete the call
due to incorrect/incomplete dialing, the
display indicates “Connection Failed”
and it returns to an idle state.
1. The telephone’s display indicates “New
Missed Calls (x). The “x” represents the number of missed calls to the extension.
2. Press the Navigation ▲ key. When “Call Log
Incoming” is displayed press SELECT.
3. Use the Navigation keys to scroll through the
list of numbers.
4. If you wish to place a call back to a number, with
the number displayed, press SELECT twice.
2. Dial co-worker’s extension number.
OR
2. For Paging, dial
+ 0 for All Call
or 1-64 for zones.
For Voice Mail, dial the master number +
your extension number.
Automatically redial calls . . .
Last Number Redial
The phone retains the last 30 outgoing calls a user has dialed (numbers are stored if
dialed manually or if dialing using the Phone Book, the name is stored). You can
press the REDIAL key to show the last outgoing call.
Quickly redial your
outside call:
2.
Returning a missed
call using the Call
Log:
1. Lift handset.
1. (Optional) Lift the handset or press the
HANDSFREE key.
2. Press REDIAL key.
If there are no entries in the Redial Call Log,
pressing the Redial key will have no affect.
3. Select the entry to be dialed using the ▼, ▲ or
REDIAL key (the Redial key works like the ▼).
4. With the entry displayed, press SELECT.
To cancel the operation, press
CANCEL/DEL.
Answering Outside Calls . . .
Listen for two rings:
1. Lift handset.
If you missed calls while you were away from your
desk, the display indicates the number of calls. Use
the Call Log to call them back.
Answering Intercom Calls . . .
Listen for ringing:
1. Lift handset to speak.
To join a Meet Me Conference, lift handset +
864 + Announced zone.
Picking up calls not ringing your phone . . .
If a call is ringing
Paging after hours:
1. Lift handset.
2.
+
.
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Handling Your Calls
When a call is ringing
a co-worker’s phone:
1. Lift handset.
2.
Pick up a call a coworker parked for you:
Configuring Your Phone
Adjusting the
Handsfree Volume:
1. With the Handsfree key pressed, press the
Volume ▼ or ▲ key.
+ Co-worker’s extension.
1. Lift handset.
2. For a System Park orbit call,
Park Orbit (01-64).
OR
2. For a Personal Park orbit call,
Announced extension.
A headset cannot be connected when adjusting the handsfree volume.
+
+
Adjusting the Headset
Volume:
1. With the headset connected and the phone offhook, press the Volume ▼ or ▲ key.
Adjusting the Ringer
Volume:
1. With the phone on-hook, press the Volume ▼
or ▲ key.
Your call can wait at your phone . . .
Phone Setup and Configuration Options
Hold
Pressing the MENU key enters the phone’s Setup Menu. There are four categories:
Call Log Menu - setting related to any incoming, outgoing, and missed call log
information, as well as the ability to delete the logs.
Phone Book Menu - operations related to the memory dial records.
Configuration Menu - contains two different types of configurations:
Phone Configuration: Call and phone related configurations
Network Configuration: Network related configurations
(see your communications manager for changes to he network settings)
Restore Factory Settings: Restores factory default configurations
View Info - showing the phone’s IP address and firmware version
Use Hold instead of
leaving the handset
off-hook:
1. HOLD + Do not hang up.
• This puts your call on Exclusive Hold.
• Intercom calls automatically go on
Exclusive Hold when you press HOLD.
Easily retrieve a call
from Hold:
1. Press HOLD.
• To retrieve a call from Group Hold, dial 862.
Transferring your calls . . .
Transfer
Send (Transfer) your
call to a co-worker:
1. HOLD + Dial your co-worker’s extension.
To use the Phone Book to locate the number,
press ▼.
2. (Optional) Announce the call when your coworker answers.
3. Hang up.
Adjusting the volume . . .
Volume Control
The volume settings can be used to adjust the handset, headset, handsfree, and
ringer volume. The volume settings will be kept until the phone is powered off.
When the phone is reconnected, the volume settings will reset to their default levels.
Adjusting the Handset
Volume:
1. With the handset off-hook, press the Volume
▼ or ▲ key.
In any menu screen, press MENU to return the display to idle. Press CANCEL/DEL
to abort an action and exit to the next higher menu. If CANCEL/DEL is pressed
while entering any characters or digits, entries can be deleted. Quickly pressing the
CANCEL/DEL key will delete the character at the current cursor position. Holding
the key down for 1.5 seconds or longer deletes the entire text/digit entry.
Call Log Menu
Entering the Call Log
Menu:
1. Press the ▲ key while the phone is idle.
OR
1. Press MENU to display the Call Log Menu.
Press SELECT.
2. Using the Navigation ▼ or ▲ keys to scroll, display Incoming, Outgoing, Missed, or Delete
Logs + SELECT.
3. Using the Navigation ▼ or ▲ keys to scroll,
display the call record required + SELECT.
Each record has a number in the top right corner to show the order - “1” is the latest record.
The larger the number, the older the record.
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Configuring Your Phone (cont’d)
Dial a Call Log
Record:
Save a Call Log Record
to the Phone Book:
Delete a Single Call
Log Record:
View the
Name/Date/Time
Information for a Call
Log Record:
*0893407*
0893407
1. With the desired record displayed,
press SELECT twice.
Delete All Records in
Any Call Log:
1. With the desired record displayed,
press SELECT.
2. Using the Navigation ▼ or ▲ keys to
scroll, display SAVE + SELECT.
Refer to Edit a Phone Book Record
to edit the new entry if required.
3. Select another Call Log Record or
press CANCEL/DEL to exit.
1. With the desired record displayed, press
SELECT.
2. Using the Navigation ▼ or ▲ keys to
scroll, display DELETE + SELECT.
3. Confirm the record deletion by pressing
SELECT or press CANCEL/DEL to cancel the action.
4. Select another Call Log Record or
press CANCEL/DEL to exit.
1. With the desired record displayed, press
SELECT.
2. Using the Navigation ▼ or ▲ keys to
scroll, display DATE/TIME + SELECT.
The name (if available), time and
date of the call log will be displayed.
Names for outgoing calls will only be
displayed when either the Phone Book
or Call Log is used to place the call.
3. Press CANCEL/DEL to exit.
NEC America Inc., Corporate Networks Group
4 Forest Parkway, Shelton, CT 06484
TEL: 203-926-5400 FAX: 203-929-0535
cng.nec.com
September 5, 2003
Printed in U.S.A.
1. Press the ▲ key while the phone is idle and
scroll to the Delete Logs option.
OR
1. Press MENU then press the ▼ or ▲ keys to
scroll to the Delete Log Menu. Press SELECT.
2. Using the Navigation ▼ or ▲ keys to scroll,
display the log to be deleted (Incoming,
Outgoing, Missed, All) and press SELECT.
3. Confirm the log deletion by pressing SELECT
or press CANCEL/DEL to cancel the action.
All the log entries for the selected log will be
deleted.
Phone Book
A user can store up to 50 phone records. Each of these records contain the name
and number of the phone number stored.
Entering the Phone
Book Menu:
1. Press MENU key and using the Navigation ▼ or
▲ keys to scroll, display the Phone Book option.
OR
1. While the phone is idle or is off-hook (but no
number dialed), press the ▼ Navigation key to
access the Phone Book.
Adding a Record to
the Phone Book:
1. From the Phone book menu, using the
Navigation ▼ or ▲ keys to scroll, display the
ADD option + SELECT.
If the Phone Book is full, a message will be
displayed on the phone and the display returns
to the Phone Book Menu.
2. Enter the name which should be displayed for
the record (up to 24 characters) + SELECT.
See Entering Names for how to enter a name.
3. Enter the phone number (up to 24 digits) +
SELECT.
Pressing CANCEL/DEL will delete an incorrect digit entry.
If the name already exists, you will be
prompted to replace or cancel the entry.
If a name or number is not entered, an error
message will be displayed. Both are required
for a Phone Book entry.
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Searching the Phone
Book by Name:
Placing a Call with the
Phone Book:
Editing a Phone Book
Record:
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1. From an idle phone, press the Navigation ▼
key + the first letter which should be searched.
See Entering Names for the keys.
OR
1. With the Phone Book Menu displayed, press
SELECT.
If the Phone Book is empty, a message will
be displayed and then the display will return to
the Phone Book menu.
2. Enter the name which should be located +
SELECT.
See Entering Names for how to enter a name.
The search is not case-sensitive.
If no text is entered before pressing SELECT,
the first Phone Book record will be displayed.
3. The first match will be displayed.
If there is no match, the display will show the
first record exceeding the search criteria.
4. Use the Navigation ▼ or ▲ keys to scroll
through the records if needed to display the
correct record.
Editing a Phone Book
Record (cont’d):
4. Enter the correct phone number (up to 24 digits)
+ SELECT.
Pressing CANCEL/DEL will delete an incorrect digit entry.
If the name already exists, you will be
prompted to replace or cancel the entry.
If a name or number is not entered, an error
message will be displayed. Both are required
for a Phone Book entry.
Deleting Phone Book
Records:
1. Using the Navigation ▼ or ▲ keys to scroll,
display the DELETE option + SELECT.
If the Phone Book is empty, a message will
be displayed on the phone and the display
returns to the Phone Book Menu.
2. Using the Navigation ▼ or ▲ keys, select
either DELETE ONE BY ONE or DELETE
ALL + SELECT.
3. If DELETE ONE BY ONE is chosen, press
either the first letter of the record to be deleted
and/or use the Navigation ▼ or ▲ keys to view
the record. Press SELECT.
4. Confirm the log deletion by pressing SELECT
or press CANCEL/DEL to cancel the action.
1. Using the Phone Book Search, display the
desired number. Press SELECT to place the
call or press CANCEL/DEL to return the
phone to an idle state.
Pressing LINE 1 or HANDSFREE key while
the record is displayed will also start calling
the number.
If LINE 2 is pressed, the phone will exit the
Phone Book menu and line 2 will be seized.
1. Using the Navigation ▼ or ▲ keys to scroll, display the EDIT option + SELECT.
If the Phone Book is empty, a message will
be displayed on the phone and the display
returns to the Phone Book Menu.
2. Using the Searching the Phone Book by
Name steps, display the record to be edited +
SELECT.
3. Enter the correct name which should be displayed for the record (up to 24 characters) +
SELECT.
See Entering Names for how to enter a name.
Phone Configuration Menu
To cancel any operation without any changes, press CANCEL/DEL.
Entering the
Configuration Menu:
1. Press MENU then press the ▼ or ▲ keys to scroll
to the Configuration Menu. Press SELECT.
2. Press SELECT to enter the Phone
Configuration menu.
Select whether the
Call Duration should
be indicated:
1. Using the Navigation ▼ or ▲ keys to scroll, display the Call Duration option and press SELECT.
2. Use the Navigation ▼ or ▲ keys to change the
entry as required and press SELECT.
Enter the date and
time which will be
displayed on the
phone:
1. Using the Navigation ▼ or ▲ keys to scroll,
display the Local Date/Time option and press
SELECT.
2. Enter the year and press SELECT.
3. Enter the month (1-12) and press SELECT.
4. Enter the day (1-31) and press SELECT.
5. Enter the hour (0-23) and press SELECT.
6. Enter the minutes (0-59) and press SELECT.
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Select one of the 8
ringer tones available
to be used by the
phone:
1. Using the Navigation ▼ or ▲ keys to scroll, display the Ringer Tone option and press SELECT.
The current setting is displayed.
2. Use the Navigation ▼ or ▲ keys to change the
entry as required and press SELECT.
Select one of the 10
levels available for the
LCD display contrast:
1. Using the Navigation ▼ or ▲ keys to scroll, display the LCD Contrast option and press SELECT.
The current contrast setting is displayed.
2. Use the Navigation ▼ or ▲ keys to change the
entry as required and press SELECT.
Set the function key
operation:
There are 5 function keys available to which can be
defined as either Personal Abbreviated Dialing/Speed
Dial or Voice Mail. Note that only one Voice Mail key
can be defined - the rest must either be Speed Dial
keys or undefined.
1. Using the Navigation ▼ or ▲ keys to scroll, display the Function Key option + SELECT.
The current setting is displayed.
2. Press the function key to be defined.
3. Use the Navigation ▼ or ▲ keys to change the
entry as required + SELECT.
4. Speed Dial Key: Enter the phone number to
be assigned to the key.
Voice Mail Key: Enter the extension number
of the voice mail.
If the key was previously programmed, the
current number will be displayed.
5. Press SELECT to save.
To use a function key:
1. Lift the handset + Function Key to be dialed.
Entering Names
When entering names, use dial pad keys to enter letters. For example, press the digit 2 key once for A,
twice for B, three times for C, etc.
1=1
2 = A, B, C, 2
3 = D, E, F, 3
4 = G, H, I, 4
5 = J, K, L, 5
6 = M, N, O, 6
7 = P, Q, R, S, 7
8 = T, U, V, 8
9 = W, X, Y, -Z, 9
0 = Space, 0
*=. @ * # - & ( )
0 = Changes character from upper to lower case
The cursor will move one space to the right if a displayed character remains unchanged for 1 second
or more or when a different dial key is pressed.
Additional Service Codes Supported
870
#2
#4
801
803
865
Cancel Camp-On
Common Abbreviated Dialing
Group Abbreviated Dialing
Internal Group Paging
External Paging
Meet Me Answer to External Paging
863
856
868
*#
869
802
Meet Me Answer in Same Page Group
Group Call Pickup - Own Group
Group Call Pickup - Specified Group
Group Call Pickup
Group Call Pickup - Another Group
Door Box Access
NEC H.323 IP Telephone
Quick Reference Guide
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