User manual | REGULAR AGENDA REGIONAL DISTRICT OF NORTH OKANAGAN BOARD of DIRECTORS MEETING

REGIONAL DISTRICT OF NORTH OKANAGAN
BOARD of DIRECTORS MEETING
Wednesday, January 20, 2016
4:00 p.m.
REGULAR AGENDA
A.
APPROVAL OF AGENDA
1. Board of Directors – January 20, 2016
(Opportunity for Introduction of Late Items)
(Opportunity for Introduction of Late Items – In Camera Agenda)
RECOMMENDATION 1
(Unweighted Corporate Vote – Simple Majority)
That the Agenda of the January 20, 2016 regular meeting of the Board of Directors be
approved as presented.
B.
ADOPTION OF MINUTES
1. Board of Directors – January 6, 2016
RECOMMENDATION 2
Page 1
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the January 6, 2016 meeting of the Board of Directors be adopted
as circulated.
C.
DELEGATIONS
1. Okanagan Film Commission
Jon Summerland, Film Commissioner
– Letter dated January 7, 2016
– PowerPoint Presentation
2. University of British Columbia
Bud Mortenson
– Delegation Request Form
D.
UNFINISHED BUSINESS
Page 7
Page 23
Board of Directors Agenda – Regular
E.
-2-
January 20, 2016
NEW BUSINESS
1. Bylaw 2694 – Silver Star Official Community Plan
− Staff report dated January 7, 2016
RECOMMENDATION 3
Page 24
(Part 26 – Special Voting – Includes Electoral Areas and Spallumcheen)
That Silver Star Official Community Plan Amendment Bylaw No. 2694, 2015 be given
Second Reading as amended; and further,
That Silver Star Official Community Plan Amendment Bylaw No. 2694, 2015 be
referred to a Public Hearing.
2. Bylaw 2698 – Rezoning
FOISY, E. and S. [File No. 15-0379-E-RZ]
39 Specht Road, Electoral Area “E”
− Staff report dated December 16, 2015
RECOMMENDATION 4
Page 38
(Part 26 – Special Voting – Includes Electoral Areas Only)
That following consideration of comments received at the Public Hearing, Zoning
Amendment Bylaw No. 2698, 2015 which proposes to rezone the property legally
described as Lot 1, Sec 27, Twp 57, ODYD, Plan 19296, Except Plans 24045 and
25218 and located at 39 Specht Road, Electoral Area “E” from the Non-Urban (N.U)
Zone to the Country Residential (C.R) Zone be given Third Reading; and further,
That Rezoning Bylaw No. 2698, 2015 be forwarded to the Ministry of Transportation
and Infrastructure for endorsement.
3. Waiver of Lot Frontage Application
COUGHLIN, J. & S. [File No. 15-0476-C-WVR]
7125 Tillicum Road, Electoral Area “C”
− Staff memorandum dated December 3, 2015
RECOMMENDATION 5
Page 50
(Part 26 – Special Voting – Includes Electoral Areas Only)
That as recommended by the Electoral Area Advisory Committee, the 10% minimum
frontage requirement of Section 802.7 of the Regional District of North Okanagan
Zoning Bylaw No. 1888, 2003 be waived for the property legally described as Lot 2,
Sec 20, Twp 5, ODYD, Plan KAP81991 and located at 7125 Tillicum Road, Electoral
Area “C” by reducing the lot frontage of the proposed Remainder Lot 2 from 84.7
metres to 60.4 metres as shown on the subdivision plan attached to the Planning
Department report dated December 3, 2015.
Board of Directors Agenda – Regular
-3-
January 20, 2016
4. Waiver of Lot Frontage Application
CREBO, B. and STOLIKER, R. c/o SHORTT, J. [File No. 15-0571-E-WVR]
280 Sugar Lake Road, Electoral Area “E”
− Staff report dated December 16, 2015
RECOMMENDATION 6
Page 56
(Part 26 – Special Voting – Includes Electoral Areas Only)
That as recommended by the Electoral Area Advisory Committee, the 10% minimum
frontage requirement of Section 802.7 of the Regional District of North Okanagan
Zoning Bylaw No. 1888, 2003 be waived for the property legally described as Lot 4,
Sec 32, Twp 57, ODYD, Plan 24020, Except Plan KAP70269 and located at 280 Sugar
Lake Road, Electoral Area “E” by reducing the lot frontage of proposed Lot B from
84.96 metres to 20.25 metres as shown on the subdivision plan attached to the
Planning Department report dated December 16, 2015.
5. Development Permit with Variances Application
FURLONG, R. and L. [File No. 15-0456-F-DP / 15-0457-F-DVP]
3772 Trinity Valley Road, Electoral Area “F”
− Staff report dated December 21, 2015
RECOMMENDATION 7
Page 60
(Part 26 – Special Voting – Includes Electoral Areas Only)
That as recommended by the Electoral Area Advisory Committee, that upon
consideration of input from adjacent landowners, a Development Permit with
Variances be issued for the property legally described as Lot A, Sec 23, Twp 18, R8,
W6M, KDYD, Plan 18399 and located at 3772 Trinity Valley Road, Electoral Area “F”
to allow variances to the following sections of the Regional District of North Okanagan
Zoning Bylaw No. 1888, 2003:
1. Section 701.9.d by reducing the interior side yard setback of the walls of an
addition to a single family dwelling from 2 m to 0.67 m;
2. Section 307.1.b by decreasing the interior side yard setback of the eaves of an
addition to a single family dwelling from 1.0 m to 0.37 m; and further,
That a Development Permit with Variances be issued for the property legally described
as Lot A, Sec 23, Twp 18, R8, W6M, KDYD, Plan 18399 and located at 3772 Trinity
Valley Road, Electoral Area “F” subject to the following:
3. The dimensions and siting of the building addition to be constructed on the land be
in accordance with the site plan, floor plan and building elevations attached to the
Planning Department report dated December 21, 2015;
4. A Section 219 Covenant be registered as a priority charge on the title of the subject
property to provide that:
a) no natural vegetation shall be removed or degraded within a horizontal
distance of 15 m from the natural boundary of the Shuswap River nor shall any
development occur which will preclude growth of natural vegetation except with
the written authorization of Fisheries and Oceans Canada and/or the Ministry
of Environment;
b) no building or structure or any part thereof, including any fixed equipment may
be constructed, reconstructed, moved, extended or located, nor should any
landfill, land clearing or other disturbance take place within a horizontal
distance of 15 m from the natural boundary of the Shuswap River;
c) the use of the lower floor of the building addition be restricted to a garage use;
Board of Directors Agenda – Regular
-4-
January 20, 2016
d) the Regional District does not represent that proposed building addition will not
be damaged by flooding or erosion;
e) the Covenantor agrees not to claim damages or to hold the Regional District
responsible for damages caused by flooding;
f)
the Covenantor indemnifies and saves harmless the Regional District from any
claims, demands, actions, and costs associated with losses or damages
occurring as a result of the breech of any provisions of the Covenant by the
Covenantor; and further,
That an exemption to Section 1701.3.b.i of the Regional District of North Okanagan
Zoning Bylaw No. 1888, 2003 be approved for the property legally described as Lot A,
Sec 23, Twp 18, R8, W6M, KDYD, Plan 18399 and located at 3772 Trinity Valley Road,
Electoral Area “F” to permit the Shuswap River floodplain setback to be reduced from
30 m to 22.8 m for an addition to a single family dwelling as shown on the site plan
attached to the Planning Department report dated December 21, 2015.
6. Bylaw 2703 – Greater Vernon Water Use and Regulation
− Staff report dated December 18, 2015
RECOMMENDATION 8
Page 77
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, Greater Vernon
Water Use and Regulation Amendment Bylaw No. 2703, 2016 be given First, Second
and Third Readings.
RECOMMENDATION 9
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C – 2/3 Majority)
That as recommended by the Greater Vernon Advisory Committee, Greater Vernon
Water Use and Regulation Amendment Bylaw No. 2703, 2016 be Adopted.
7. Policy No. ENG-WTR-005 – Greater Vernon Water Purchase of Agricultural Water
Allocation
− Staff report dated December 18, 2015
RECOMMENDATION 10
Page 77
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, the Greater
Vernon Water Purchase of Agricultural Water Allocation Policy No. ENG-WTR-005 be
endorsed.
Board of Directors Agenda – Regular
-5-
January 20, 2016
8. Water Allocation Purchase for 6585 L & A Road, Electoral Area “C”
− Staff report dated December 17, 2015
RECOMMENDATION 11
Page 86
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, the purchase of
one (1) hectare (ha) of water allocation for the property located at 6585 L&A Road,
Area C, and legally described as Lot 10, Section 13, Twp 8, Plan KAP1362 be
authorized.
9. Early Budget Approval of Greater Vernon Water 2016 Capital Works Projects
− Staff report dated December 16, 2015
RECOMMENDATION 12
Page 89
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from 2016 revenue for the Kalamalka Lake Intake extension
improvements in the amount of $185,000.
RECOMMENDATION 13
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from 2016 revenue for the Ranch Well Control
improvements in the amount of $115,000.
RECOMMENDATION 14
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from reserves for the South Vernon Irrigation District – East
(SVID-E) improvements in the amount of $180,000.
RECOMMENDATION 15
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from 2016 revenue for the Pleasant Valley Road, 32nd
Avenue to 35th Avenue pipe replacement in the amount of $370,000.
RECOMMENDATION 16
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from 2016 revenue for the 30th Street - Highway 6 to 30th
Avenue - pipe improvements in the amount of $75,000.
Board of Directors Agenda – Regular
-6-
January 20, 2016
RECOMMENDATION 17
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from 2016 revenue for the 29th Avenue – 29th Street to
30th Street pipe improvements in the amount of $110,000.
10. 2016 Infrastructure Planning Grant Program Application
− Staff report dated December 21, 2015
RECOMMENDATION 18
Page 93
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, the funding
application for $10,000 to the Ministry of Community, Sport and Cultural Development,
Infrastructure Planning Grant Program for the Ultraviolet Treatment and Air Scrubbing
Pilot Project at Duteau Creek Water Treatment Plant (DCWTP) be endorsed.
11. Okanagan Basin Water Board 2016 Water Conservation and Quality
Improvement Grant
− Staff report dated January 4, 2016
RECOMMENDATION 19
Page 95
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, the application to
the Okanagan Basin Water Board 2016 Water Conservation and Quality Improvement
Grant for $30,000 to complete the Watershed Vulnerability Mapping Project be
endorsed.
12. Greater Vernon Cultural Plan – GVAC Workshop No. 9
RECOMMENDATION 20
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, staff be directed
to develop five-year operating and management agreements with not-for-profit
organizations for the management and operation of Regional District owned or
licensed cultural facilities; and further,
That the following general guidelines be used for drafting the operating and
management agreements with the not-for-profit organizations:
The Regional District:
- will, at its own expense, be responsible for maintaining the structural
components of the building (i.e. the building envelope); subject to building
assessments and agreements with building owners regarding pre-existing
conditions.
- will set aside an annual budget allocation for capital funding to be used for
facility replacement items, such as mechanical, electrical, plumbing and
flooring.
Board of Directors Agenda – Regular
-
-7-
January 20, 2016
may provide funding to offset building occupancy costs associated with the
facility, including utilities; and,
will, at its own expense, be responsible for maintaining property insurance,
except for contents insurance, for Regional District owned and licensed
facilities.
The not-for-profit organization will:
- be responsible for the operation and programming of the facility in accordance
with the guidelines and expectations outlined in a multi-year operating and
management agreement; and
- be responsible for the maintenance of the facility, including repair and
replacement required due to regular wear and tear,
with funding responsibilities to be negotiated as part of each operating and
management agreement.
13. Greater Vernon Pickleball Committee and Greater Vernon Tennis Association
RECOMMENDATION 21
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, staff be directed
to provide a report regarding the Greater Vernon Pickleball Committee and the Greater
Vernon Tennis Association’s request that the Greater Vernon Advisory Committee
consider including the construction of two (2) separate facilities for multiple pickleball
and tennis courts at Marshall Field; and further,
That staff provide a costing summary for the construction of pickleball and tennis
courts including the current supply of courts in Greater Vernon, operation and funding
source options for new proposed courts, potential other uses for the land identified at
Marshall Fields, who would operate and/or program the courts, and other location
options for the courts.
14. Duteau Creek Water Treatment Plant – Pilot Study
RECOMMENDATION 22
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, staff be directed
to provide a copy of the Stantec report on peer review of filtration and to prepare a
report regarding the differences concerning the total treatment cost and total volume
of water treated at the Duteau Creek and Mission Hill Water Treatment Plants in the
2011 GVW Annual Report vs. that reported in the December 17, 2015 Greater Vernon
Water 2012 Master Water Plan Stakeholder Advisory Committee minutes.
Board of Directors Agenda – Regular
-8-
January 20, 2016
15. BC Timber Sales
− Letters dated December 17, December 21, & December 22, 2015
RECOMMENDATION 23
(Unweighted Corporate Vote – Simple Majority)
Page 99
That the letter dated December 21, 2015 from the Regional Planning Projects Manager
and the letter dated December 17, 2015 from the Water Quality Manager in response
to a referral regarding proposed BC Timber Sales cutblocks within the Okanagan
Timber Supply Area (TSA) (File 18046-30 / BCTS FSP 2006) be received for
information.
16. Intermunicipal Emergency Operations
− Staff report dated January 11, 2016
RECOMMENDATION 24
Page 105
(Weighted Corporate Vote – Simple Majority)
That Intermunicipal Emergency Operations Service Amendment Bylaw No. 2704,
2016; be given First, Second and Third Readings.
RECOMMENDATION 25
(Weighted Corporate Vote – 2/3 Majority)
That Intermunicipal Emergency Operations Service Amendment Bylaw No. 2704,
2016; be Adopted.
F.
BUSINESS ARISING FROM DELEGATIONS
G.
REPORTS
1. Standing and Select Committees
RECOMMENDATION 26
Page 145
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the following meetings be received for information:
− Greater Vernon Advisory Committee – Regular – January 7, 2016 (unadopted)
− Electoral Area Advisory Committee – Regular – January 7, 2016 (unadopted)
− White Valley Parks, Recreation and Culture Advisory Committee – Regular –
December 14, 2015 (unadopted)
2. External Committee Reports
3. Chief Administrative Officer’s Report
4. Chair’s Report
Board of Directors Agenda – Regular
H.
-9-
January 20, 2016
IN CAMERA
RECOMMENDATION 27
(Unweighted Corporate Vote – Simple Majority)
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board
of Directors convene In Camera to deal with matters deemed closed to the public in
accordance with Section 90(1)(a)(g) of the Community Charter.
I.
REPORT FROM IN CAMERA
J.
ADJOURNMENT
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item B.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the BOARD of DIRECTORS of the REGIONAL DISTRICT
OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on Wednesday,
January 6, 2016.
Members: Director R. Fairbairn
Director K. Acton
Director S. Fowler
Director D. Dirk
Director G. McCune
Director J. Brown
Director A. Mund
Director J. Cunningham
Director C. Lord
Director B. Quiring
Director B. Fleming
Director M. Macnabb
Director H. Cameron
Director H. Halvorson
Electoral Area “D”
Village of Lumby
City of Armstrong
District of Coldstream
City of Enderby
Township of Spallumcheen
City of Vernon
City of Vernon
City of Vernon
City of Vernon
Electoral Area “B”
Electoral Area “C”
Electoral Area “E”
Electoral Area “F”
Chair
Vice Chair
Staff:
D. Sewell
L. Mellott*
R. Smailes*
S. Banmen*
P. Juniper*
C. Mazzotta*
T. Nelson*
C. Howkins*
Chief Administrative Officer
General Manager, Electoral Area Administration
General Manager, Planning and Building
General Manager, Finance
Deputy Corporate Officer
Information Services Manager
Community Development Coordinator
Senior Clerk, Corporate Services
Also
Present:
Alternate Director J. Garlick*
Alternate Director S. Ghattas*
Councillor G. Kiss*
Media and Public
District of Coldstream
Electoral Area “B”
District of Coldstream
* Denotes presence for part of meeting
CALL MEETING TO ORDER
The meeting was called to order at 4:00 p.m.
APPROVAL OF AGENDA
Board of Directors – January 6, 2016
Moved and seconded by Directors Acton and Mund
That the Agenda of the January 6, 2016 regular meeting of the Board of Directors be approved
as presented.
CARRIED
1 of 159
Board of Directors Minutes – Regular
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BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item B.1
January 6, 2016
ADOPTION OF MINUTES
Board of Directors – December 9, 2015
Moved and seconded by Directors Halvorson and Cameron
That the minutes of the December 9, 2015 meeting of the Board of Directors be adopted as
circulated.
CARRIED
Committee of the Whole – December 9, 2015
Moved and seconded by Directors Acton and Fowler
That the minutes of the December 9, 2015 meeting of the Committee of the Whole be adopted as
circulated.
CARRIED
DELEGATIONS
Agricultural Land Commission Application
RUECHEL, C. c/o TASSIE, P. [File No. 15-0431-E-ALR]
690 Highway 6, Electoral Area “E”
Peter Tassie spoke in support of the Agricultural Land Commission application.
NEW BUSINESS
Agricultural Land Commission Application
RUECHEL, C. c/o TASSIE, P. [File No. 15-0431-E-ALR]
690 Highway 6, Electoral Area “E”
Moved and seconded by Directors Cameron and Halvorson
That the application of Charlotte Ruechel c/o Peter Tassie under Section 21(2) of the Agricultural
Land Commission Act to subdivide the property legally described as NW ¼, Sec 14, Twp 57,
ODYD and located at 690 Highway 6, Electoral Area “E” be authorized for submission to the
Agricultural Land Commission.
CARRIED
Moved and seconded by Directors Cameron and Cunningham
That as a consideration of submission to the Agricultural Land Commission a letter be forwarded
to the Agricultural Land Commission and the Ministry of Transportation and Infrastructure advising
that the Regional District of North Okanagan does not support road development or dedication on
the unbuilt portion of Mitchell Road located adjacent to the property located at 690 Highway 6,
Electoral Area “E” in order to protect the wet basin of Dutchman Creek and the adjacent springs
and wetlands.
CARRIED
2 of 159
Board of Directors Minutes – Regular
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BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item B.1
January 6, 2016
Development Variance Permit Application
GAUDREAULT, J. [File No. 15-0483-D-DVP]
4050 Highway 6, Electoral Area “D”
Moved and seconded by Directors Cameron and Halvorson
That a Development Variance Permit be issued for the property legally described as Lot 1, District
Lot 240, ODYD, Plan 14744 and located at 4050 Highway 6, Electoral Area “D” to vary Section
406.1 of Zoning Bylaw No. 1888, 2003 to reduce the setback of an addition to a single family
dwelling to the centre line of Highway 6 from 37.5 m to 25.82 m as shown on the site plan attached
to and forming part of Planning Department Information Report dated November 12, 2015.
CARRIED
Electoral Area “B” Advisory Planning Commission Appointments
Moved and seconded by Directors Fleming and Macnabb
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following
person be reappointed to the Electoral Area “B” Advisory Planning Commission for a two year
term to expire on December 31, 2017:
•
Bryan Ryley; and further,
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following
person be appointed to the Electoral Area “B” Advisory Planning Commission for a two year term
to expire on December 31, 2017:
•
Ed Columbus.
CARRIED
Electoral Area “C” Advisory Planning Commission Appointments
Moved and seconded by Directors Macnabb and Fleming
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following
persons be reappointed to the Electoral Area “C” Advisory Planning Commission for a two year
term to expire on December 31, 2017:
•
•
•
•
Cliff Day,
Ray Ivey,
Randy McDermid, and
Paul Williamson.
CARRIED
Electoral Area “D” Advisory Planning Commission Appointments
Moved and seconded by Directors Cameron and Halvorson
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following
persons be reappointed to the Electoral Area “D” Advisory Planning Commission for a two year
term to expire on December 31, 2017:
•
•
Joe Deuling,
Dennis Richardson; and
3 of 159
Board of Directors Minutes – Regular
•
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BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item B.1
January 6, 2016
Melanie Wenzoski.
CARRIED
Electoral Area “E” Advisory Planning Commission Appointments
Moved and seconded by Directors Cameron and Macnabb
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following
persons be reappointed to the Electoral Area “E” Advisory Planning Commission for a two year
term to expire on December 31, 2017:
•
•
•
Ian Eggen,
Rodney Werner,
Clint Whitecotton; and further,
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following
person be appointed to the Electoral Area “E” Advisory Planning Commission for a two year term
to expire on December 31, 2017:
•
Lyndsay Myers.
CARRIED
Electoral Area “F” Advisory Planning Commission Appointment
Moved and seconded by Directors Halvorson and Cameron
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following
person be reappointed to the Electoral Area “F” Advisory Planning Commission for a two year
term to expire on December 31, 2017:
•
Dale Fennell.
CARRIED
Greater Vernon Cultural Plan – GVAC Workshop No. 9
Moved and seconded by Directors Dirk and Cunningham
That the Greater Vernon Cultural Plan include policy that both land and structure for any new
purpose-built Cultural Facility in Greater Vernon be owned by the Regional District of North
Okanagan.
CARRIED
Moved and seconded by Directors Dirk and Cunningham
That staff be directed to develop new and/or amended license agreements with the City of Vernon
for the following facilities:
-
3400 30 Street, Vernon, BC
That part of PID 010-862-927, Lot A, PL 39576 Sec. 34 TWP 9 ODYD
2704A Hwy 6, Vernon, BC
That part of BLK 31, Lots 4-7, Plan 327C ODYD
2704A Hwy 6, Vernon, BC
That part of PID 012-245-976, BLK A, Lot 6, Plan 327C Sec. 34 TWP 9 ODYD
3800 33 Street, Vernon, BC
PID 026-127-598, PL KAP76941, Lot 1, Sec. 3 TWP 8 ODYD
CARRIED
4 of 159
Board of Directors Minutes – Regular
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BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item B.1
January 6, 2016
A motion relating to the development of five-year operating and management agreements with
not-for-profit organizations for the management and operation of Regional District owned cultural
facilities was moved and seconded by Directors Lord and Quiring. After debate the following
motion was moved and seconded by Directors Cunningham and Dirk:
That the matter of development of five-year operating and management agreements with not-forprofit organizations for the management and operation of Regional District owned cultural facilities
be deferred to the Greater Vernon Advisory Committee for discussion.
CARRIED
Moved and seconded by Directors Cunningham and Quiring
That the Regional District follow the process for planning and development of new cultural
facilities, as outlined in the report dated November 20, 2015, and titled, Cultural Facilities
Workshop 9.
CARRIED
Moved and seconded by Directors Lord and Mund
That the Regional District establish a Cultural Facility Reserve and set aside funds annually to
support major cultural facility enhancement or new cultural facilities.
CARRIED
Request for Regional District Representative at Caetani Cultural Centre Society Board of
Directors
Moved and seconded by Directors Cunningham and Quiring
That the request from the Caetani Cultural Centre Society for a Regional District representative
on the Caetani Board of Directors be forwarded for discussion of inclusion in the Greater Vernon
Cultural Plan.
DEFEATED
Opposed: Directors Cameron, Brown, Halvorson, Dirk, Fleming, Cunningham,
Acton, Fowler, McCune, Mund, Lord, Macnabb and Quiring
Moved and seconded by Directors Dirk and Quiring
That staff be directed to bring back a report regarding policy to address Board representation on
external agencies and boards.
CARRIED
Audit Committee Terms of Reference
Moved and seconded by Directors Macnabb and Acton
That the Audit Committee Terms of Reference attached to the report dated December 8, 2015 re:
Audit Committee Terms of Reference be endorsed.
CARRIED
REPORTS
Standing and Select Committees
Moved and seconded by Directors Fleming and Cameron
That the minutes of the following meetings be received for information:
− Greater Vernon Advisory Committee – Special – December 8, 2015 (unadopted)
5 of 159
Board of Directors Minutes – Regular
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−
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BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item B.1
January 6, 2016
Greater Vernon Advisory Committee – Regular – December 10, 2015 (unadopted)
Electoral Area Advisory Committee – Regular – December 10, 2015 (unadopted)
CARRIED
Chief Administrative Officer’s Report
The Chief Administrative Officer gave a verbal update on the following:
− Special meeting schedule coordination
− Budget meetings
Chair’s Report
The Chair gave a verbal update on the following:
− External Committee Appointments
− Seating arrangements
IN CAMERA
Moved and seconded by Directors Dirk and Fleming
That the Agenda of the January 6, 2015 regular meeting of the Board of Directors be amended to
include the following:
- In Camera – Section 90(1)(c)
CARRIED
Moved and seconded by Directors Dirk and Fleming
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board of
Directors convene In Camera to deal with matters deemed closed to the public in accordance with
Section 90(1)(c), (e) and (k) of the Community Charter.
CARRIED
The regular meeting of the Board of Directors adjourned to meet In Camera at 4:36 p.m.
The regular meeting of the Board of Directors reconvened at 6:18 p.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:18 p.m.
CERTIFIED CORRECT
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
6 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1a
January 7th 2016,
Regional District of Northern Okanagan
Attn: Paddy Juniper
Executive Assistant to the Administrator
9848 Aberdeen Road
Coldstream, B.C. V1B 2K9
On behalf of the Board of Directors of the Okanagan Film Commission, please accept this letter
as a written request to appear before the council of the North Okanagan Regional District on
Wednesday, January 20, 2016
We appreciate the opportunity to present to the district an overview of the film commission's
economic impact on the entire region and the ongoing requirements of our operating budget to
support our mandate. At this time if you are able to schedule us at the top of the agenda that
would be greatly appreciated.
Our film commissioner, Jon Summerland and a representative from the OFC Board will be in
attendance to present. Thank you very much for your consideration of this request. Please
contact Jon Summerland at the OFC office in these regards.
Regards,
John Trainor
Chair - Board of Directors
Okanagan Film Commission
1450 KLO Road - Kelowna British Columbia Canada - V1W 3Z4 – 250-717-0087 / Email:
[email protected]
7 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
OKANAGAN FILM COMMISSION PRESENTATION
FOR 2016
8 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
PRODUCTION VALUE
FILM AND TELEVISION
A N I M AT I O N
+ 10 million dollars in economic
impact.
+5 Million dollars in economic
Impact.
100’s of jobs for the Region
100’s of full time jobs for the region.
2015 Production Expenditure Statistics
Project Name
Type
Company/ LM
Locations
Region
Dates of Filming
Quan
1
The Food Detectives
Kids TV Series
Genuine Picture
Kelowna
CORD
Feb 13-June13
125
2
Unseen
Movie
Heaven’s Door Pictures Inc.
West Kelowna/Vernon
CORD/NORD
Jan 20- 29
9
$
75,000.00
3
Numb
Movie
Numb Production Ltd.
Kelowna/Vernon/Lumby/Echo Lake
CORD/Nord
Feb 16-March 9th
18
$
75,000.00
$
1,350,000.00
4
Lexus
Commercial
Circle Productions
Apex Mountain
RDOS
Feb 17-19
3
$
125,000.00
$
375,000.00
5
Amazing Race
Reality
Penticton/Osoyoos
RDOS
May
2
$
50,000.00
$
100,000.00
6
SNC Lavalin
Commercial
I La Cavalerie
Kelowna
CORD
Apr-26
2
$
125,000.00
$
250,000.00
7
City Of Wine
Documentary
Thibault Delrieu
Okanagan
CORD RDOS
May
6
$
50,000.00
$
300,000.00
8
Ice Girls
Documentary
Screen Sirens
Kelowna
CORD
April
2
$
15,000.00
$
9
Reaction
Short
Messenger
West Kelowna
CORD
July
6
$
1,500.00
$
9,000.00
10
Ventures in Wine In Country
Web Series
Kenton Gilchrist
West Kelowna
CORD
May-Nov
75
$
1,500.00
$
112,500.00
11
Writing Kim
Indie Feature
Jeff Gant
Kelowna
CORD
June
14
$
2,000.00
$
28,000.00
12
Hell: A Visitor’s Guide
Documentary
Vision TV/Asterisk
Osoyoos
RDOS
July
3
$
2,000.00
$
6,000.00
13
Four Senses
Reality TV Series
Varner Productions
South Okbnagan
RDOS
July
8
$
2,000.00
$
16,000.00
14
Lexus
Commercial
Film Group
South Okanagan
RDOS
July
3
$
125,000.00
$
15
Tomato Red
Movie
Tomato Red Productions Inc
Central/South Okanagan
RDOS/RDCO
July
9
16
Under Armour Commercial
Commercial
Capital Media
Central
RDCO
July
3
$
125,000.00
17
Rocky Mountain Wild
Documentary
Rocky Mountain Wild
South
RDOS
July
3
$
7,500.00
18
Allegiance Studios.
VFX Studio Startup
Allegiance Studios.
Summerland
RDOS
July
365
19
A&W
Commercial
Circle Productions
Penticton
RDOS
August
2
$
20
SUPPORTING THE SUCCESS AND GROWTH OF ALL
LEARNERS
Documentary
Stacy Zwolak ASCD
Kelowna
RDCO
November
4
$
21
Way Out
Movie
Tec Productions (Calgary)
Kelowna (Film Factory, kelly Obriens)
RDCO
October
12
$
25
Once Upon A Time
TV Series
ABC
Osoyoos Indian Band
RDOS
September
3
$
26
PEAR CIDER AND CIGARETTES
Animated Series
Massive Swerve Prod
Kelowna (Jordan Oliwa)
CORD
Jan-July
150
27
Love Nature
TV Series
Love Nature
Spotted Lake
RDOS
October
2
$
25,000.00
$
50,000.00
28
Paradise Ranch
MOW
E! Halmark
Kelowna
RDCO
October
19
$
100,000.00
$
1,900,000.00
29
Hand Of Love
MOW
Reel One/Odyssey Media Inc.
Kelowna
RDCO
October
14
$
75,000.00
$
1,050,000.00
30
Penny Dreadful
TV Series
Showtime
Summerland
RDOS
September
2
$
125,000.00
$
250,000.00
31
The Craft
Short
Mountain Lake
Penticton
RDOS
November
6
$
1,000.00
$
10,000.00
9 of 159
Daily Spend
Total Spend
$
$
$
1,000,000.00
30,000.00
375,000.00
125,000.00
375,000.00
$
22,500.00
$1,918 $
700,000.00
75,000.00
$
150,000.00
5,000.00
$
5,000.00
$
60,000.00
100,000.00
$
300,000.00
$
20,000.00
150,000.00
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
2016 PROPOSED BUDGET
REVENUE
120,000
Central Okanagan Regional District
($10,000 in-kind)
35,000
29,000
5,000
30,000
$229,000
Regional District of Okanagan Similkameen
North Okanagan Regional District
Boundary EDC
Province of British Columbia
TOTAL REVENUE
EXPENSES
96,000
50,000
2,000
500
1,500
5,500
3,500
10,000
4,500
2,500
2,000
4,500
7,000
10,500
15,000
5,000
9,000
$229,00
Wages & Benefits
Scouting
Advertising
Bank Charges
Dues, Fees and Memberships
Legal & Insurance
Supplies
Rent
Telephones/Wireless
Board and administrative expenses
Office equipment
Accounting
Promotions/Scouting/FAM
Tradeshows
Local and Regional Travel
Other travel
Website
TOTAL EXPENSES
10 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
2015 A YEAR OF COLLABORATION
1. OKANAGAN COLLEGE PROGRAM ADVISORY COMMITTEE
2. OKANAGAN INTERNATIONAL ANIMATION FESTIVAL 2017
3. WE CREATE BC- STEERING
4. MOTION PICTURE PRODUCTION INDUSTRY ASSOCIATION
5. KELOWNA CHAMBER OF COMMERCE
*Nominated : MARKETER OF THE YEASR VERNON CHAMBER OF COMMERCE
*Nominated : MICRO BUSINESS AWARD KELOWNA CHAMBER OF COMMERCE
2016 Presenters:
Shawn Williamson-Executive Producer
Rick Dugdale-Producer
Daniel Petrie-Writer
Jason Stone-Director
Karen Lam-Director
Kim Robert- Industry Law
Nolan Pielak- Distribution
Valerie Creighton- Canadian Media Fund
Liz Shorten Canadian Production Association
Maureen Levitt-Super Channel
Tracey Kim Bonneau-Aboriginal Film Makers
11 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
12 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
13 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
OKANAGAN BOUNDARY SIMILKAMEEN FILM COMMISSION BACKGROUND DOCUMENTS 2016
CONTENTS INCLUDE:
BOARD OF DIRECTORS
PAGE 2
STAFF
PAGE 2
FILM COMMISSIONER BIOGRAPHY
PAGE 2
HOW A FILM COMMISSION WORKS
PAGE 3
ECONOMIC TRACKING SYSTEMS FOR ON-LOCATION PRODUCTION
PAGE 4
2012 PRODUCTIONS
PAGE 5
2013 PROPOSED BUDGET
PAGE 6/7
SUMMARY
PAGE 8
Our Mandate:
To generate a positive economic impact by enabling the growth of the Okanagan-Similkameen-Boundary
region as a film, animation and new media centre. The Okanagan Film Commission will continue to attract
and build the entertainment industry in this region through infrastructure development, strategic
partnering, marketing and promotion
14 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
BOARD OF DIRECTORS AND STAFF
Board Of Directors:
John Trainor
Chairman
Andrew Jakubeit
RDOS Appointee
Brian Quiring
NORD Appointee Vice Chairman
Tracy Gray
CORD Appointee
Vicki Gee
Boundary Economic Development Appointee
Mary Jo O’Keefe
Member At Large
Paul LaGrange
Member At Large
Anne Denman
Member At Large
Bill Baird
Member At Large
Staff:
Jon Summerland
Film Commissioner
Jon Summerland, Film Commissioner - BIOGRAPHY
In his role as Film Commissioner for the Okanagan, Jon Summerland is responsible for attracting film,
television and animation productions to the Okanagan-Similkameen-Boundary region. He works with
regional, national and international filmmakers, location scouts and production designers, as well as
important community leaders, governments and other partners.
In 2007, Mr. Summerland relocated from Vancouver to the Okanagan Valley, after accepting the position
of Film Commissioner with the Okanagan Film Commission. His friendly approach and powerful network
brings the experience needed to take the Okanagan Valley to the next step of becoming a major
production center. Since taking on the role, the Okanagan Film Commission’s production numbers have
increased dramatically and the region is becoming known as production hub.
With over 20 years experience in the film industry within British Columbia, Mr. Summerland has earned a
large resume of experience in the way of industry contacts who speak highly of his professionalism and his
familiarity with high-stress circumstances that often amount to very memorable achievements on screen.
Looking towards the future, Mr. Summerland hopes to increase the appeal of the Okanagan Valley by way
of spreading representation of the valley across all industry contacts. His goal is to bring the region to the
forefront as the next big production center.
He is fulfilling the OFC’s mandate with his renowned personality and powerful network, building film
infrastructure in the valley and bringing clients to the region by acting as an influential liaison and
providing competitive incentives.
He is fulfilling the OFC’s mandate with his renowned personality and powerful network, building film
infrastructure in the valley and bringing clients to the region by acting as an influential liaison and
providing competitive incentives.
15 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
HOW A FILM COMMISSION WORKS
The Association of Film Commissioner International (AFCI) has set some standards and definitions for
member film commissions globally. The following information from AFCI literature describes how film
commissions are structured and the importance of their ties to government. While private business
interests are key partners to film commissions, film commissions are only recognized by the AFCI if they are
supported by government.
Film commissions, set up by cities, counties, states, provinces or federal governments are generally
operated and funded by various agencies of government, such as the governor’s office, the mayor’s office,
the county board of supervisors, chambers of commerce, convention and visitors bureaus, travel
commissions and business and economic development departments.
The film commission must provide core services, without fee, including (a) location scouting assistance,
(b) liaison to and among the community, production companies and government.
The film commission must be endorsed and supported as the film commission for a defined geographic
area, by the respective national, state, provincial or local government, and must verify and document
such affiliation.
A film commission’s primary responsibility is to attract film and video production to their area in order to
accrue locally-realized benefits from hiring local crews and talent, renting local equipment, using hotel
rooms, rental cars, catering services, or any number of goods and services supplied on location.
While attracting business to their area, they also attract visitors. Film scenes at a particular location are in
themselves "soft-sell" vehicles that also promote that location as a desirable site for future tourism and
industry.
For well over a century, film and television have been integral to the social and cultural fabric of Canada.
And while film and television have left an indelible cultural contribution on Canadian society, they have
also made a significant contribution to the Canadian economy. The economic contribution of Canada’s
film and television sector begins with the development and production stages of the value chain. Once a
film or television program is completed, it enters distribution and is ultimately released in theatres, on
television and, more recently, in the increasing number of online platforms. Each of these subsequent
stages of distribution and content consumption adds economic value to film and television content. These
value-adding processes create thousands of jobs for Canadians and generate gross domestic product
(GDP) for the Canadian economy.…
The economic contribution of the film and television sector does not stop with the economic and tax
revenue impacts originating from activity in the value chain. The sector’s economic contribution also
manifests itself over time through industry development, and through spillover effects captured by the
construction and tourism sectors.
16 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
ECONOMIC IMPACT TRACKING SYSTEMS FOR ON-LOCATION PRODUCTIONS
(As produced by the AFCI)
Determining an accurate calculation of the economic impact a film or media project brings to an area is an
important task. In a perfect world, a commission can establish a good working relationship with the
production accountant on each project to arrive at an accurate assessment of the economic impact.
However, it is understood that this information is not always available.
In the event actual reports cannot be secured, the formulas listed below have been recognized by the
AFCI as reasonable guides for calculating the economic impact (per shooting day) of certain projects.
These formulas are based on an analysis of studio accounting records, exit reports submitted to film
commissions and generally accepted estimates from film commissioners with experience on a wide range
of film, television, print and other media projects.
Type of Production
Shooting Day
Crew Size
Economic Impact Per
Feature Films
High-end budget motion picture
Average budget motion picture
Low-end budget motion picture
Full crew, union scale
Full crew, mixed crew
Minimal crew, non-union
TV Movie/Series
Network Cable/Broadcast
$100,000 per day
$ 75,000 per day
$ 35,000 per day
(USD)
$ 85,000 per day
Commercials, Music Videos
Commercial Event (expensive director, helicopters, misc. F/X and special equipment)
$100,000 per day
High-end budget
Full crew, union scale
$ 75,000 per day
Average budget
Full crew, mixed or non-union
$ 50,000 per day
Low-end budget
Minimal crew, non-union
$ 25,000 per day
All Other (includes Print, 2 nd Unit, Travel, Documentary, Educational, Corporate, Industrial, Satellite,
Foreign Broadcasts, Sports, Excersise, etc…)
High-end budget
Varies
$ 35,000 per day
Average budget
Varies
$ 25,000 per day
Low-end budget
Varies
$ 15,000 per day
*all dollar amounts are in US currency.
17 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
2015 Production Expenditure Statistics
Company/ LM Locations
Genuine
Kids TV Series Picture
Kelowna
Dates of
Filming
Feb 13June13
Daily
Quan Spend
Project Name
The Food
1 Detectives
Type
Region
2 Unseen
Movie
CORD
125
West
Jan
Kelowna/Vernon CORD/NORD 20- 29 9
Total Spend
$
1,000,000.00
$
75,000.00
Feb 16March 9th
18
4 Lexus
Heaven’s Door Pictures Inc.
Numb
Production
Kelowna/Vernon/Lumby/Echo
Movie
Ltd.
Lake
CORD/Nord
Circle
Commercial Productions Apex Mountain
RDOS
Feb 17-19
3
5 Amazing Race
Reality
RDOS
May
2
6 SNC Lavalin
CORD
Apr-26
2
7 City Of Wine
Commercial I La Cavalerie Kelowna
Thibault
Documentary Delrieu
Okanagan
CORD RDOS
May
6
8 Ice Girls
Documentary Screen Sirens Kelowna
CORD
April
2
West Kelowna
CORD
July
6
West Kelowna
CORD
May-Nov
75
Kelowna
CORD
June
14
Osoyoos
RDOS
July
3
13 Four Senses
Indie Feature Jeff Gant
Vision
Documentary TV/Asterisk
Reality TV
Varner
Series
Productions
South Okbnagan
RDOS
July
8
14 Lexus
Commercial Film Group
South Okanagan
July
3
15 Tomato Red
Under Armour
16 Commercial
Movie
RDOS
Central/South
Okanagan
Central
RDCO
July
3
$
$
75,000.00 1,350,000.00
$
$
125,000.00 375,000.00
$
$
50,000.00 100,000.00
$
$
125,000.00 250,000.00
$
$
50,000.00 300,000.00
$
$
15,000.00 30,000.00
$
$
1,500.00 9,000.00
$
$
1,500.00 112,500.00
$
$
2,000.00 28,000.00
$
$
2,000.00 6,000.00
$
$
2,000.00 16,000.00
$
$
125,000.00 375,000.00
$
9
125,000.00
$
$
125,000.00 375,000.00
South
RDOS
July
3
$
7,500.00
Summerland
RDOS
July
365
Penticton
RDOS
August
2
$
22,500.00
$
$1,918
700,000.00
$
$
75,000.00 150,000.00
Kelowna
RDCO
November
4
$
5,000.00
3 Numb
9 Reaction
Short
Ventures in Wine
10 In Country
Web Series
11 Writing Kim
Hell: A Visitor’s
12 Guide
Penticton/Osoyoos
Messenger
Kenton
Gilchrist
Tomato Red Productions Inc
Commercial Capital Media
Rocky
Rocky Mountain
Mountain
17 Wild
Documentary Wild
Allegiance
VFX Studio Allegiance
18 Studios.
Startup
Studios.
Circle
19 A&W
Commercial Productions
SUPPORTING
THE SUCCESS
AND GROWTH
OF ALL
Stacy Zwolak
20 LEARNERS
Documentary ASCD
18 of 159
RDOS/RDCO July
$
20,000.00
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
21 Way Out
Once Upon A
25 Time
PEAR CIDER AND
26 CIGARETTES
Movie
Tec
Productions
(Calgary)
TV Series
Animated
Series
27 Love Nature
Kelowna (Film Factory, kelly
Obriens)
RDCO
October
ABC
Massive
Swerve Prod
Osoyoos Indian Band
RDOS
September 3
Kelowna (Jordan Oliwa)
CORD
Jan-July
150
TV Series
Love Nature
Spotted Lake
RDOS
October
2
28 Paradise Ranch
MOW
RDCO
October
19
29 Hand Of Love
MOW
E! Halmark
Kelowna
Reel
One/Odyssey
Media Inc.
Kelowna
RDCO
October
14
30 Penny Dreadful
TV Series
Showtime
RDOS
September 2
31 The Craft
Short
Mountain Lake Penticton
RDOS
November
Summerland
12
6
$
$
5,000.00 60,000.00
$
$
100,000.00 300,000.00
$
150,000.00
$
$
25,000.00 50,000.00
$
$
100,000.00 1,900,000.00
$
$
75,000.00 1,050,000.00
$
$
125,000.00 250,000.00
$
$
1,000.00 10,000.00
“The Okanagan Film Commission is an important regional resource in our community. The
Commission has been instrumental in providing Okanagan College with guidance and
support over the last year in the key areas of regional animation industry growth and
development, animation program development and film industry liaison and information.
Thanks Film Commission for your support. “
Heather Schneider
Regional Dean Central Okanagan
Okanagan College
19 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
2016 PROPOSED BUDGET
REVENUE
Central Okanagan Regional District
120,000
($10,000 in-kind)
Regional District of Okanagan Similkameen
35,000
North Okanagan Regional District
29,000
Boundary EDC
5,000
Province of British Columbia
30,000
TOTAL REVENUE
$229,000
EXPENSES
Wages & Benefits
96,000
Scouting
50,000
Advertising
2,000
Bank Charges
500
Dues, Fees and Memberships
1,500
Legal & Insurance
5,500
Supplies
3,500
Rent
10,000
Telephones/Wireless
4,500
Board and administrative expenses
2,500
Office equipment
2,000
Accounting
4,500
Promotions/Scouting/FAM
7,000
Tradeshows
10,500
Local and Regional Travel
15,000
Other travel
5,000
Website
9,000
TOTAL EXPENSES
$229,000
20 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
Summary
Facilitating requests from Film, TV, and Animation producers is the key activity the Okanagan Film
Commission undertakes in order to secure production to the area. Each request could yield a multimillion dollar production, providing local jobs within our communities. The challenge for the Okanagan
Film Commission is to secure enough resources to not only serve the existing demand, but also attempt to
grow the industry by recruiting specific types of production companies that might be viable for the region,
while also working towards increasing the infrastructure needed to support film, TV, and animation
production. We are also at the in the frontlines on educating the government on the importance of tax
credits to these clean industries. It is no longer about simply finding the right location but rather we have
to sell the all the incentives in the region. Productions will change a location in a script to suit a region
that offers better incentive. The region has competitive labor based tax incentives:
Continually competitive tax incentives for International Productions
Tax Incentive: (In the Okanagan you can stack all BC Tax Credits)
FIBC Basic Canadian Production
Regional
Distant Location Regional
DAVE
http://www.bcfm.ca/programs/tax-credits/fibc
PSTC Basic International Production
PSTC Regional
PSTC Distant Location Regional
DAVE - 17.5%
35%
12.5%
6%
17.5%
=71% on labour
33%
6%
6%
17.5%
= 62.50% on labour
*These credits can be stacked.
Servicing interested productions is an extensive process. Each production has specific needs and related
logistical considerations. All producers are working within very tight time frames and our office is
constantly in competition with film commissions from other areas. In order to be considered for
production, the Film Commission must respond efficiently and thoroughly.
The Okanagan, Boundary, and Similkameen Valleys have a proven track record for providing exceptional
value for the producers’ dollar. We have the talent, energy, and heart to meet most production needs
and the tools that will help bring it in on time and on budget. We offer a full range of services for film
producers and production companies interested in what our province has to offer. The Okanagan Film
Commission provides strategic leadership and assistance to the film, television, animation and digital
screen-based media sectors in the Okanagan.
21 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.1b
At the Okanagan Film Commission we are aggressively looking for new clients. There is no time spent
waiting for the next client. We follow many companies in film, animation, book, graphic novel, etc. using
their websites, industry websites, tradeshows, and social media. We are always first to know if a book has
been optioned for film or an animation or company is expanding. We contact companies that currently
outsource work to foreign companies and sell our region as a local outsource that comes with expertise
and savings without the hassle of working abroad. We will contact any and all leads using individually
designed marketing, all built especially for the project.
The OFC hosted more than 30 productions in 2015, and we are looking forward to a very busy 2016.
Sincerely, Jon Summerland , Film Commissioner
22 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item C.2
REGIONAL DISTRICT OF NORTH OKANAGAN
REQUEST TO APPEAR AS A DELEGATION
UBC Okanagan
Name of Person or Group Making Presentation:
(Please Print)
Contact Information:
First Name:
Street Address:
City:
Province:
Phone:
Bud
Last Name:
Mortenson
3333 University Way
Kelowna
BC
Postal Code:
V1V 1V7
250-807-9255
Email: [email protected]
In order that we may process your request, please indicate which department and / or staff member you have
been in contact with: Corporate Services, Camilla Howkins
Subject of Presentation:
An update on UBC Okanagan enrolment, research and community engagement, and future development plans for
the Okanagan campus.
Purpose of Presentation:
✔
Information Only
Request a Letter of Support
Request Funding
Other (provide details)
We last presented to the regional board in February 2014. This update will cover notable recent developments and
outline the Okanagan Campus Plan approved by UBC's Board of Governors in September 2015.
Are there any deadlines around your request?
yes
no
Will you be providing supporting documentation?
yes
no
If yes:
✔
Deadline Date:
provide handouts at meeting
included in agenda package (submit one copy no later than 10 day prior to your requested
appearance)
Technical Requirements:
Will you be using a PowerPoint presentation?
yes
no
If yes, you are required to submit your presentation prior to the meeting date to allow sufficient time to transfer the
presentation onto the Boardroom computer and to ensure that your software requirement is compatible with the
Regional District’s software system. Please note that delegations are limited to 10 minutes in length unless
otherwise previously arranged or unanimous vote of the Board or Committee members present.
Following receipt of your request, your information will be reviewed by the Corporate Officer and you will be notified as to how your request will proceed. Be advised that
submission of your request does not constitute approval to appear. If you receive confirmation that your request has been approved or denied, you will be advised as such. If
you receive approval to appear as a delegation, you will be provided with the date, time and location of the meeting.
INTERNAL USE ONLY
Reviewed and Approved to Appear as a Delegation
Type of Meeting:
Date:
Please note that all information provided on the request form will be included in a public meeting agenda and as such considered a
matter of public information.
23 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.1
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 3045.01.04
TO:
Board of Directors
FROM:
Planning Department
DATE:
January 7, 2016
SUBJECT:
Silver Star Official Community Plan Regional Context Statement
RECOMMENDATION:
That Silver Star Official Community Plan Amendment Bylaw No. 2694, 2015 be given Second Reading
as amended; and further,
That Silver Star Official Community Plan Amendment Bylaw No. 2694, 2015 be referred to a Public
Hearing.
DISCUSSION:
On October 21, 2015 at the Regular Meeting of the Board of Directors, Bylaw No. 2694, 2015 received
First Reading and referral to government agencies, First Nations, Silver Star Resort and the Advisory
Planning Commission for review and comment. In addition, the Bylaw was forwarded on to the RDNO
Finance and Engineering Departments to be considered in conjunction with the financial and waste
management plans.
On November 18, 2015 Bylaw No. 2694, 2015 was given Second Reading and referred to a Public
Hearing. There have been no comments received in response to the referral, however, staff did meet
with the Silver Star Resort Managing Director to review and incorporate their feedback into the Regional
Context Statement (RCS). Based on these discussions staff have amended the RCS to highlight some
of the commitments and goals of the resort that are not currently reflected in the Official Community
Plan. A “track changes” version of the RCS is provided in this report as Schedule ‘A’. Additions were
made to the following RCS sections: Agriculture and Food Systems; Water Stewardship; Economic
Development; Transportation and Infrastructure; Housing; Governance and Service Delivery; and
Energy and Emissions. Silver Star Resort is currently in the process of up-dating their Resort Master
Plan, which upon completion, could inform the review and up-date of the Silver Star Official Community
Plan. The commitments and future goals of the resort which have now been included in the RCS would
be formalized during the next OCP review. Staff have also incorporated the RGS Designation Map as
Schedule ‘E’ to the Silver Star Official Community Plan to highlight the Growth and Rural Protection
boundaries within the Silver Star Resort Area.
The RCS summarizes how the Silver Star Official Community Plan aligns with and supports the nine
policy areas of the Regional Growth Strategy. The RGS is the coordinating plan for the Regional District
of North Okanagan and member municipalities on matters affecting the management of growth and
regional sustainability. The RGS provides partners with a framework to achieve shared goals while
maintaining the autonomy of local jurisdictions in their community planning decisions.
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Report to Board of Directors – January 7, 2016
Page 2
Staff are recommending that due to the proposed changes, Bylaw No. 2694, 2015 be given Second
Reading as amended and referred to a Public Hearing.
BACKGROUND/HISTORY:
The Regional District of North Okanagan adopted RGS Bylaw No. 2500 on September 21, 2011,
following acceptance by all affected local governments (including the City of Armstrong, District of
Coldstream, City of Enderby, Village of Lumby, Township of Spallumcheen, City of Vernon and adjacent
regional districts) and endorsement by the Electoral Area Advisory Committee.
The Regional District of North Okanagan received $250,000 from the Union of British Columbia
Municipalities (UBCM) Regionally Significant Projects Grant in February 2013 to coordinate RCS
development and provide assistance, staff and financial resources in developing 9 municipal and
Electoral Area RCSs.
CONSULTATION PLAN:
To ensure that the RCS is aligned with the RGS in a way that retains and reflects the unique attributes
of the OCP, a period of review has been included that will involve Planning Department staff,
representatives from Silver Star Resort and the Electoral Area “C” Advisory Planning Commission.
The up-dated RCS work plan, as represented in Table 1 below, outlines the tasks, target dates and
resulting deliverables.
Table 1: Silver Star RCS Work Plan
Target Date
October 2015
Milestone
Deliverables
•
Staff Report: EAAC- request 1st Reading
Refer bylaw to external agencies, Silver Star
Resort, First Nations, RDNO departments
and APC (30 days for review)
•
•
Staff Report :EAAC
Public consultation, communications and
advertising (optional)
Public Hearing
Report #3 Refer bylaw to RDNO Board of Directors RGMAC for
endorsement
•
•
Public Hearing Minutes
Staff Report to EAAC/RGMAC and BoD
Report # 4: Report Final RCS, 3rd Reading and Adoption
•
•
Staff Report: BoD
Adopted OCP Amendment Bylaw [RCS]
Project Initiation, including Legislative Requirements, Project
Timelines
Report #1 Initial Draft RCS
November 2015
Jan/Feb 2016
Jan/Feb 2016
Report #2: Second draft of RCS Bylaw for review, request 2nd
Reading referral to Public Hearing
CONSULTATION REQUIREMENTS:
Section 879 of the Local Government Act states that during amendment of an OCP, such as when
developing and adopting a RCS, a jurisdiction must consider what opportunities will be provided for
early consultation and with whom. The local government must:
(a) consider whether the opportunities for consultation with one or more of the persons,
organizations and authorities should be early and ongoing; and,
(b) specifically consider whether consultation is required with:
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Page 3
i. the board of the regional district in which the area covered by the plan is located, in the
case of a municipal official community plan;
ii. the board of any regional district that is adjacent to the area covered by the plan;
iii. the council of any municipality that is adjacent to the area covered by the plan;
iv. first nations;
v. school district boards, greater boards and improvement district boards; and,
vi. the provincial and federal governments and their agencies.
The level of consultation on the development of RCSs, beyond what is required under Section 879, is
at the discretion of the Board of Directors. Based upon the extensive consultation that was undertaken
during the development of the RGS and the Silver Star OCP and the nature of this proposed
amendment, it is the opinion of staff that consultation requirements, as specified in Section 879, are the
appropriate level of consultation for the preparation of an OCP Amendment Bylaw.
ANALYSIS:
The Silver Star OCP contains policies that address: Community Objectives; Residential Lands;
Commercial Lands; Comprehensive Development Lands; Resort Use Lands; Utility and Maintenance
Facilities; Industrial Lands; Fire Smart Considerations; Transportation, Public Access and Parking;
Open Space and Recreation; and Development Permit Areas.
Urban Containment and Rural Protection:
The Silver Star Official Community Plan land use designations direct development within the resort to
the Village Centre which falls within the Growth Area as identified within the RGS. The resort is largely
surrounded by a provincial park and crown land which fall within the Rural Protection Area of the RGS.
Agriculture and Food Systems:
The Silver Star Official Community Plan does not currently contain agricultural or food system related
policies due to the fact that there are no agricultural lands within the plan area. However, the resort has
indicated a commitment to supporting the local food movement by utilizing food service providers that
purchase from local farmers/producers.
Water Stewardship
The OCP contains policies that protect watercourses from the impacts of development as well as
considers the availability of water for any future development. The resort has committed to
implementing water efficient technologies for both new and renovated buildings / infrastructure.
Environment and Natural Lands
The Silver Star Official Community Plan contains policies specific to: Open Space, Protection of the
Natural Environment, Riparian Areas and watercourse considerations. These policies support the RGS
goals of protecting our watersheds; protecting our parks, natural areas and open spaces; and reducing
and preventing pollution.
Economic Development
The Silver Star OCP contains Commercial, Resort Use Lands, Industrial and Comprehensive
Development policies which support the future growth and development of the resort community. Silver
Star not only has a regional draw but has international reach in attracting recreation enthusiasts and
investors to the area. The resort has indicated they are looking to expand their shoulder season and
winter recreation opportunities which contributes to and supports the RGS goal of a sustainable,
resilient and diverse regional economy.
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Report to Board of Directors – January 7, 2016
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Transportation and Infrastructure
The Ministry of Transportation and Infrastructure manages and maintains the roadway network at Silver
Star. The OCP contains policies which mainly focus on the need for local roads with adequate right-ofways to accommodate snow removal and pedestrian traffic. The OCP does support the establishment
of a new public road to connect Silver Star eastward to Trinity Valley Rd and the communities of Lumby
and Electoral Areas “D” and “E”.
Housing
Within the Silver Star OCP there are a variety of land use designations which support a variety of
housing forms. To respond to affordable and rental housing needs, the OCP supports the development
of suites. The OCP acknowledges that eventually the goal for Silver Star is to evolve into a selfsustaining community.
Governance and Service Delivery
The OCP acknowledges a commitment between the Province; the Regional District of North Okanagan;
Silver Star Resort; and private citizens to cooperate and consult on matters concerning the future
development and use of land around the community of Silver Star and issues of regional significance.
This commitment supports the RGS goals of delivering regional governance based upon a foundation
of regional cooperation as well as pursuing efficient, effective and fiscally responsible service delivery.
Energy and Emissions
The RGS has established Green House Gas (GHG) reduction targets of 15% by 2020 and 25% by 2030
from 2007 levels. The Silver Star OCP was adopted in 2004 and predates the provincial requirement
for GHG reduction targets and emission policies which are to be included in official community plans.
During the next Silver Star OCP comprehensive review, policies and GHG targets and actions will be
included in the OCP which will support the RGS Energy and Emissions Goals. Until such time, the
resort has indicated a commitment to reducing their impact on the natural environment and GHG
emissions by continuing to follow and implement best management practices for Ski Areas- Sustainable
Slopes and Climate Change Policies.
RGS Designations
The RGS Designation Map for Silver Star has been included within the OCP as Schedule E to highlight
the Growth Area and Rural Protection Areas. The Silver Star OCP land use designations support
development within the Village Centre which aligns with the Growth Area designation. Currently there
is no future growth or development that is anticipated to occur outside of the Growth Area boundary.
SUMMARY:
This report presents the revised Regional Context Statement for the Silver Star Official Community Plan
based upon feedback received from the Silver Star Resort Managing Director.
The Silver Star Regional Context Statement, attached to this report as Bylaw No. 2694, 2015,
demonstrates consistency with the goals of the Regional Growth Strategy, adopted on September 21,
2011.
It is recommended to the Board of Directors that the Silver Star Official Community Plan Amendment
Bylaw No. 2694, 2015 be given Second Reading as amended and be referred to a Public Hearing.
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Schedule 'A'
B. REGIONAL GROWTH STRATEGY (RGS)
The North Okanagan Regional Growth Strategy Bylaw No. 2500, 2011 was adopted by the
Regional District on September 21, 2011. The Regional Growth Strategy provides an
integrated strategic policy framework for addressing growth management, compact complete
communities, economic development, transportation, other infrastructure, environmental
concerns and long term regional sustainability, resilience and prosperity. These policies play
three key roles:
1) Provide direction for implementing the Regional Growth Strategy;
2) Create a common strategic framework for planning at various levels within the North
Okanagan; and,
3) Provide the vision for all levels of government to strive towards.
Much of the implementation of the Regional Growth Strategy occurs through local planning
and actions. The Regional Context Statement identifies the relationship between the OCP
and the policies included within the Regional Growth Strategy.
B.1 REGIONAL CONTEXT STATEMENT
The Silver Star Official Community Plan is required by the Local Government Act to include a
Regional Context Statement that identifies the relationship between the Official Community
Plan and the Regional Growth Strategy.
While the OCP and the RGS are separate documents, their content is inter-related. The OCP
is a comprehensive document which provides direction for the management of growth in the
resort community of Silver Star over a twenty year period. The OCP contains goals and a
policy framework which support the goals of the RGS.
In accordance with Section 865 of the Local Government Act, this OCP must be consistent
with the RGS. Upon review, all policies in the Silver Star OCP are consistent with, or
complementary to, the goals and policies of the RGS.
The RGS identifies nine key policy areas covering a broad range of issues. Within each policy
area, the RGS has one or more goals, followed by more specific strategies. The Regional
Context Statement illustrates how the OCP will assist in achieving the goals and strategies
established in the RGS.
Urban Containment and Rural Protection
The OCP aligns with the RGS goal of focusing development into Growth Areas by
encouraging resort residential use (lots less than 1 ha in size) to be located within the Village
of Silver Star and not within the surrounding rural land base. There are a total of seven
residential areas that currently accommodate Silver Star inhabitants with room for expansion
in seven additional residential neighbourhoods. All future growth and development within the
resort community is identified as occurring within the Growth Area as mapped in the RGS.
Agriculture and Food Systems
Silver Star Resort is located 22 kilometers northeast of the City of Vernon and is surrounded
by Silver Star Provincial Park. Due to the elevation and topography of the area there are no
lands within the resort area that fall within the Agricultural Land Reserve and thus there are
no agricultural or food system policies found within the Official Community Plan. However,
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Schedule 'A'
the resort has recently consolidated and contracted their food services with a company who
sources as many local products as they can including Vernon Sausage and Colonial Farms
in Armstrong BC. The resort is committed to supporting the buy local food movement.
Water Stewardship
The OCP contains policies that protect watercourses from development acknowledging the
value of water for both the natural environment and human consumption. The availability of
water is highlighted as an important consideration within the OCP for any future development.
This aligns with the RGS goal of protecting groundwater to ensure access to long term water
supply as well as assessing impacts on supply to existing users. The resort is committed to
implementing water efficient fixtures in new developments and up-grading existing facilities
with high-efficiency plumbing fixtures.
Environment and Natural Lands
The majority of lands within the Silver Star Official Community Plan area are forested. The
forests are predominantly lodgepole pine and hemlock with an understory of fir and cedar.
These forested areas provide habitat for local wildlife and birds and where feasible and
practical are to be preserved. The OCP contains a number of policies which support the RGS
in developing consistent, integrated environmental policies that will protect water ecosystem
function, drinking water sources, and conserve and enhance biodiversity and ecological
services within the Region. Policy areas include: Open Space, Protection of the Natural
Environment, Riparian Areas and watercourse considerations.
Economic Development
Silver Star Resort offers skiing and other winter activities which are the major focus of the
community with special summer entertainment programs and summer recreation sports which
complement a year round resort calendar. The resort is currently updating their Resort Master
Plan with the goal of growing their shoulder season activities while expanding the winter
recreation opportunities. The resort not only has a regional draw but has international reach
in attracting recreation enthusiasts and investors to the area. The OCP contains commercial,
resort use lands, industrial and comprehensive development policies which support the RGS
goal of a sustainable, resilient and diverse regional economy.
Transportation and Infrastructure
The RGS supports integrated regional transportation planning as well as managing regional
transportation corridors. There is also a commitment to create effective, efficient and
sustainable transportation infrastructure. The Silver Star OCP transportation policies focus
mainly on the needs for local roads and adequate right-of-ways to accommodate snow
removal and pedestrian traffic. The OCP is supportive of the establishment of a new public
road to connect Silver Star eastward to Trinity Valley Rd and the accommodation facilities and
recreational opportunities in the Village of Lumby and Electoral Areas “D” and “E”. The resort
has expressed interest in partnering on establishing bus service to the resort through the
existing Vernon Regional Transportation System (BC Transit).
Housing
It is a goal of the RGS to provide for a variety of housing options to meet the diverse needs of
all residents within the region. Within the Silver Star OCP a variety of housing options are
supported providing a range of development options for new residential land uses. To
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Schedule 'A'
respond to affordable and rental housing needs, the OCP supports the development of suites.
The resort has expressed a desire to establish additional affordable housing opportunities for
resort employees and residents through the creation of a housing reserve funds. This type of
fund would require the establishment of a new service. The OCP acknowledges that
ultimately the goal for Silver Star is to evolve into a self-sustaining community.
Governance and Service Delivery
The RGS strives to support regional governance based upon a foundation of regional
cooperation while pursuing efficient, effective and fiscally responsible service delivery. The
Regional District has been provided legislative authority by the Province to provide local
government services to Silver Star. The OCP acknowledges a commitment between the
Government of British Columbia and its ministries and agencies; the Regional District of North
Okanagan; Silver Star Ski Resort Ltd; and private citizens to cooperate and consult on matters
concerning the future development and use of land around the community of Silver Star and
issues of regional significance. The resort has expressed interest in becoming a Resort
Association for the purpose of delivering a range of promotional services for Silver Star.
These services can include activities such as marketing, planning special events, developing
signage and acting as a central booking agency for events and accommodations. The
purpose of a Resort Association is to promote, facilitate and encourage the development,
maintenance and operation of a Resort Promotion Area. Resort Associations are not directly
involved in the operation of a Resort or in the delivery of community services such as fire
protection or water systems.
Energy and Emissions
Beginning in 2007, the province of British Columbia moved forward with a number of actions
designed to encourage energy efficiency and reduce emissions of Green House Gases. The
Local Government Act requires that the Regional Growth Strategy include a GHG target and
actions. The RGS has committed to a GHG emissions reduction of 15% by 2020 and 25% by
2030 from 2007 GHG emission levels. The Sliver Star OCP was adopted in 2004 and
therefore predates discussions regarding GHG reduction and inclusion of emission policies.
Staff note that during the next Silver Star OCP comprehensive review policies will be included
that address GHG targets and actions. The resort is conscious of their impact on the natural
environment and Green House Gas Emissions and continue to follow and implement the best
management practices highlighted in the National Ski Areas Association Sustainable Slopes
and Canada West Ski Areas Association Climate Change Policies.
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REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2694
A bylaw to amend Silver Star Official Community Plan Bylaw No. 1925, 2004 and amendments
thereto
WHEREAS pursuant to Section 876 [Authority to adopt a bylaw] of the Local Government Act,
R.S.B.C., 1996, Chapter 323, as amended, and Regulations passed pursuant thereto, the Board
of the Regional District of North Okanagan may, by Bylaw, adopt one or more official community
plans;
AND WHEREAS the Board has enacted the “Silver Star Official Community Plan Bylaw No. 1925,
2004” and amendments thereto to provide a statement of objectives and policies to guide
decisions on planning and land use management, within the area covered by the plan;
AND WHEREAS, pursuant to Section 895 [Development approval procedures] of the Local
Government Act, the Board must, by bylaw, define procedures under which an owner of land may
apply for an amendment to an Official Community Plan and must consider every application for
an amendment to the plan;
AND WHEREAS the Board has enacted the “Regional District of North Okanagan Development
Application Procedures and Administrative Fees Bylaw No. 2315, 2008” and amendments thereto
to establish procedures to amend an Official Community Plan, a Zoning Bylaw, or a Rural Land
Use Bylaw, or to issue a Permit:
AND WHEREAS the Board is desirable and expedient to amend “Silver Star Official Community
Plan Bylaw No. 1925, 2004”.
NOW THEREFORE, the Board of the Regional District of North Okanagan in an open meeting
assembled, hereby ENACTS AS FOLLOWS:
CITATION
1. This Bylaw may be cited as “Silver Star Official Community Plan Amendment Bylaw No.
2694, 2015”.
AMENDMENTS
1. That Schedule ‘A’ attached to and forming part of this Bylaw be inserted as Schedule ‘E’ –
Regional Growth Strategy to the “Silver Star Official Community Plan Bylaw No. 1925, 2004”
and amendments thereto.
2. That paragraph three on the page entitled “Preface” to the Silver Star Official Community Plan
Bylaw 1925, 2004 be amended to include the words “and Schedule ‘E’ – Regional Growth
Strategy” after “Neighbourhood Plan” and before “showing the designations”.
3. That paragraph four on the page entitled “Preface” to the Silver Star Official Community Plan
Bylaw 1925, 2004 be amended to include the words “and Schedule ‘E’ – Regional Growth
Strategy” after “Neighbourhood Plan” and before “Part Two”.
4. That Regional Growth Strategy – Schedule ‘E’ be added to the Table of Contents – Part
Two – Official Community Plan under the List of Schedules.
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Bylaw No. 2694
5. That Schedule “A” attached to and forming part of Silver Star Official Community Plan Bylaw No.
1925, 2004 and amendments thereto be amended by including the following as Sections B and
B.1 and renumbering the remaining Sections accordingly:
B. REGIONAL GROWTH STRATEGY (RGS)
The North Okanagan Regional Growth Strategy Bylaw No. 2500, 2011 was adopted by the
Regional District on September 21, 2011. The Regional Growth Strategy provides an
integrated strategic policy framework for addressing growth management, compact complete
communities, economic development, transportation, other infrastructure, environmental
concerns and long term regional sustainability, resilience and prosperity. These policies play
three key roles:
1) Provide direction for implementing the Regional Growth Strategy;
2) Create a common strategic framework for planning at various levels within the North
Okanagan; and,
3) Provide the vision for all levels of government to strive towards.
Much of the implementation of the Regional Growth Strategy occurs through local planning
and actions. The Regional Context Statement identifies the relationship between the OCP
and the policies included within the Regional Growth Strategy.
B.1 REGIONAL CONTEXT STATEMENT
The Silver Star Official Community Plan is required by the Local Government Act to include a
Regional Context Statement that identifies the relationship between the Official Community
Plan and the Regional Growth Strategy.
While the OCP and the RGS are separate documents, their content is inter-related. The OCP
is a comprehensive document which provides direction for the management of growth in the
resort community of Silver Star over a twenty year period. The OCP contains goals and a
policy framework which support the goals of the RGS.
In accordance with Section 865 of the Local Government Act, this OCP must be consistent
with the RGS. Upon review, all policies in the Silver Star OCP are consistent with, or
complementary to, the goals and policies of the RGS.
The RGS identifies nine key policy areas covering a broad range of issues. Within each policy
area, the RGS has one or more goals, followed by more specific strategies. The Regional
Context Statement illustrates how the OCP will assist in achieving the goals and strategies
established in the RGS.
Urban Containment and Rural Protection
The OCP aligns with the RGS goal of focusing development into Growth Areas by
encouraging resort residential use (lots less than 1 ha in size) to be located within the Village
of Silver Star and not within the surrounding rural land base. There are a total of seven
residential areas that currently accommodate Silver Star inhabitants with room for expansion
in seven additional residential neighbourhoods. All future growth and development within the
resort community is identified as occurring within the Growth Area as mapped in the RGS.
Agriculture and Food Systems
Silver Star Resort is located 22 kilometers northeast of the City of Vernon and is surrounded
by Silver Star Provincial Park. Due to the elevation and topography of the area there are no
lands within the resort area that fall within the Agricultural Land Reserve and thus there are
no agricultural or food system policies found within the Official Community Plan. However,
33 of 159
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Bylaw No. 2694
Page 3 of 5
the resort has recently consolidated and contracted their food services with a company who
sources as many local products as they can including Vernon Sausage and Colonial Farms
in Armstrong BC. The resort is committed to supporting the buy local food movement.
Water Stewardship
The OCP contains policies that protect watercourses from development acknowledging the
value of water for both the natural environment and human consumption. The availability of
water is highlighted as an important consideration within the OCP for any future development.
This aligns with the RGS goal of protecting groundwater to ensure access to long term water
supply as well as assessing impacts on supply to existing users. The resort is committed to
implementing water efficient fixtures in new developments and up-grading existing facilities
with high-efficiency plumbing fixtures.
Environment and Natural Lands
The majority of lands within the Silver Star Official Community Plan area are forested. The
forests are predominantly lodgepole pine and hemlock with an understory of fir and cedar.
These forested areas provide habitat for local wildlife and birds and where feasible and
practical are to be preserved. The OCP contains a number of policies which support the RGS
in developing consistent, integrated environmental policies that will protect water ecosystem
function, drinking water sources, and conserve and enhance biodiversity and ecological
services within the Region. Policy areas include: Open Space, Protection of the Natural
Environment, Riparian Areas and watercourse considerations.
Economic Development
Silver Star Resort offers skiing and other winter activities which are the major focus of the
community with special summer entertainment programs and summer recreation sports which
complement a year round resort calendar. The resort is currently updating their Resort Master
Plan with the goal of growing their shoulder season activities while expanding the winter
recreation opportunities. The resort not only has a regional draw but has international reach
in attracting recreation enthusiasts and investors to the area. The OCP contains commercial,
resort use lands, industrial and comprehensive development policies which support the RGS
goal of a sustainable, resilient and diverse regional economy.
Transportation and Infrastructure
The RGS supports integrated regional transportation planning as well as managing regional
transportation corridors. There is also a commitment to create effective, efficient and
sustainable transportation infrastructure. The Silver Star OCP transportation policies focus
mainly on the needs for local roads and adequate right-of-ways to accommodate snow
removal and pedestrian traffic. The OCP is supportive of the establishment of a new public
road to connect Silver Star eastward to Trinity Valley Rd and the accommodation facilities and
recreational opportunities in the Village of Lumby and Electoral Areas “D” and “E”. The resort
has expressed interest in partnering on establishing bus service to the resort through the
existing Vernon Regional Transportation System (BC Transit).
Housing
It is a goal of the RGS to provide for a variety of housing options to meet the diverse needs of
all residents within the region. Within the Silver Star OCP a variety of housing options are
supported providing a range of development options for new residential land uses. To
respond to affordable and rental housing needs, the OCP supports the development of suites.
The resort has expressed a desire to establish additional affordable housing opportunities for
resort employees and residents through the creation of a housing reserve funds. This type of
fund would require the establishment of a new service. The OCP acknowledges that
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Bylaw No. 2694
Page 4 of 5
ultimately the goal for Silver Star is to evolve into a self-sustaining community.
Governance and Service Delivery
The RGS strives to support regional governance based upon a foundation of regional
cooperation while pursuing efficient, effective and fiscally responsible service delivery. The
Regional District has been provided legislative authority by the Province to provide local
government services to Silver Star. The OCP acknowledges a commitment between the
Government of British Columbia and its ministries and agencies; the Regional District of North
Okanagan; Silver Star Ski Resort Ltd; and private citizens to cooperate and consult on matters
concerning the future development and use of land around the community of Silver Star and
issues of regional significance. The resort has expressed interest in becoming a Resort
Association for the purpose of delivering a range of promotional services for Silver Star.
These services can include activities such as marketing, planning special events, developing
signage and acting as a central booking agency for events and accommodations. The
purpose of a Resort Association is to promote, facilitate and encourage the development,
maintenance and operation of a Resort Promotion Area. Resort Associations are not directly
involved in the operation of a Resort or in the delivery of community services such as fire
protection or water systems.
Energy and Emissions
Beginning in 2007, the province of British Columbia moved forward with a number of actions
designed to encourage energy efficiency and reduce emissions of Green House Gases. The
Local Government Act requires that the Regional Growth Strategy include a GHG target and
actions. The RGS has committed to a GHG emissions reduction of 15% by 2020 and 25% by
2030 from 2007 GHG emission levels. The Sliver Star OCP was adopted in 2004 and
therefore predates discussions regarding GHG reduction and inclusion of emission policies.
Staff note that during the next Silver Star OCP comprehensive review policies will be included
that address GHG targets and actions. The resort is conscious of their impact on the natural
environment and Green House Gas Emissions and continue to follow and implement the best
management practices highlighted in the National Ski Areas Association Sustainable Slopes
and Canada West Ski Areas Association Climate Change Policies.
Read a First Time
this
21st
day of
October, 2015
Bylaw considered in conjunction with the
Regional District Financial Plan and Waste
Management Plan
this
21st
day of
October, 2015
Read a Second Time
this
18th
day of
November, 2015
Read a Second Time as Amended
this
day of
, 2016
Advertised on
this
this
day of
day of
, 2016
, 2016
Public Hearing held pursuant to the provisions of
Section 890 of the Local Government Act
this
day of
, 2016
Read a Third Time
this
day of
, 2016
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Bylaw No. 2694
Page 5 of 5
ADOPTED
this
Chair
day of
Deputy Corporate Officer
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REGIONAL DISTRICT OF
NORTH OKANAGAN
Schedule E
Regional Growth Strategy
Silver Star
Provincial Park
LEGEND
Future Growth Area
Growth Area
Rural Protection Area
Provincal Protected Areas
Silver Star
Provincial Park
Schedule “A” attached to and forming part of “Silver Star Official
Community Plan Amendment Bylaw No. 2694, 2015”
Dated at Coldstream, BC this ____ day of _________, _____.
___________________________________________________
Corporate Officer
¬
1:5,000 if printed @ 24" x 36"
0
Map Printed : January 2016
0.1
0.2
0.3
Kilometers
Map Edited : January 2016
F:/RDNO_Data/GIS/GISTech/Maps/Area C - Silver Star/OCP2016/Silverstar-RGS.mxd
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REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 15-0379-E-RZ
TO:
Board of Directors
FROM:
Planning Department
DATE:
December 16, 2015
SUBJECT:
Zoning Amendment Bylaw No. 2698, 2015 [Foisy]
RECOMMENDATION:
That following consideration of comments received at the Public Hearing, Zoning Amendment Bylaw
No. 2698, 2015 which proposes to rezone the property legally described as Lot 1, Sec 27, Twp 57,
ODYD, Plan 19296, Except Plans 24045 and 25218 and located at 39 Specht Road, Electoral Area “E”
from the Non-Urban (N.U) Zone to the Country Residential (C.R) Zone be given Third Reading; and
further,
That Rezoning Bylaw No. 2698, 2015 be forwarded to the Ministry of Transportation and Infrastructure
for endorsement.
BACKGROUND:
This report relates to an application to rezone the property located at 39 Specht Road from the NonUrban (N.U) zone to the Country Residential (C.R) zone. If successful, the applicant proposes to
subdivide the 5.78 ha lot into two lots of approximately 2.4 ha and 3.4 ha. The application was
considered by the Board of Directors at the Regular Meeting of November 18, 2015 at which time the
Board gave First and Second Readings to Zoning Amendment Bylaw No. 2698, 2015 and also resolved
to forward the Bylaw to a Public Hearing.
Notification of Public Hearing
The applicant has submitted a Development Notification Certificate which confirms that on December
15, 2015, a Development Notice was posted on the subject property in accordance with the Regional
District of North Okanagan Development Application Procedures and Administrative Fees Bylaw No.
2315, 2008. The Public Hearing for the application and associated Bylaw has been advertised in the
local newspapers and the adjacent land owners have been notified by letter of the Public Hearing, all in
accordance with the Regional District Development Application Procedures and Administrative Fees
Bylaw and the provisions of the Local Government Act.
SUMMARY:
Aside from the above noted notification requirements associated with the Public Hearing, no conditions
were required to be met prior to forwarding this application to a Public Hearing. The Planning
Department therefore recommends that upon consideration of comments received at the Public
Hearing, Zoning Amendment Bylaw No. 2698, 2015 be considered for Third Reading. Following Third
Reading, the Bylaw must be forwarded to the Ministry of Transportation and Infrastructure for
endorsement. Once the Ministry endorses the Bylaw, it can be considered for Adoption by the Board
of Directors.
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REGIONAL DISTRICT
of
NORTH OKANAGAN
PLANNING DEPARTMENT
INFORMATION REPORT
REZONING APPLICATION
DATE:
October 15, 2015
FILE NO.:
15-0379-E-RZ
APPLICANT:
Eugene & Sonja Foisy
LEGAL DESCRIPTION:
Lot 1, Sec 27, Twp 57, ODYD, Plan 19296, Except Plans 24045
and 25218
P.I.D.#
008-078-777
CIVIC ADDRESS:
39 Specht Road
PROPERTY SIZE:
5.8 ha (14.3 ac)
SERVICING:
On-site septic sewage disposal and drilled water well
PRESENT ZONING:
Non-Urban (N.U)
PROPOSED ZONING:
Country Residential (C.R)
O.C.P. DESIGNATION:
Country Residential
PROPOSED USE:
Subdivision to create one additional lot
PLANNING DEPARTMENT RECOMMENDATION:
That Zoning Amendment Bylaw No. 2698, 2015 which proposes to rezone the property legally
described as Lot 1, Sec 27, Twp 57, ODYD, Plan 19296, Except Plans 24045 and 25218 and
located at 39 Specht Road, Electoral Area “E” from the Non-Urban (N.U) Zone to the Country
Residential (C.R) Zone be given First and Second Readings and be forwarded to a Public
Hearing.
BACKGROUND:
This report relates to an application to rezone the property located at 39 Specht Road from the
Non-Urban (N.U) zone to the Country Residential (C.R) zone. If successful, the applicant
proposes to subdivide the 5.78 ha lot into two lots of approximately 2.4 ha and 3.4 ha.
Site Context
The subject property is located within Electoral Area “E” on the north side of Specht Road between
Highway 6 to the south and North Fork Road to the north.
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Rezoning Application
15-0379-E-RZ (Eugene & Sonja Foisy)
Page 2
From its frontage on Specht Road, the property widens and slopes downward towards Cherry
Creek which flows from east to west along the northerly boundary of the property. An existing
single family dwelling, manufactured home, carport, shop, and two wells are situated on the upper
(south) half of property. These buildings are accessed by a driveway which connects to Specht
Road. The lower (north) half of the property has been cleared and was previously used as a mill
site. The applicant reports that the mill has not operated for 12 – 15 years, the mill and planer
equipment has been sold, and the buildings are to be dismantled and removed.
The following orthophoto of the subject and surrounding properties was taken in 2007.
The subject property is designated in the Electoral Areas “D” and “E” Official Community Plan as
Country Residential and it is zoned Non-Urban (N.U). The subject and surrounding properties
are not within the Agricultural Land Reserve. The OCP designation and zoning of adjacent
properties are as follows:
• North (north of Cherry Creek) – designated Small Holding and zoned Small Holding (S.H)
• Northeast (north of Cherry Creek) – designated Country Residential and zoned Country
Residential (C.R)
• East – designated Country Residential, zoned Non-Urban (N.U)
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Rezoning Application
15-0379-E-RZ (Eugene & Sonja Foisy)
•
•
Page 3
South (south side of Specht Road) – designated Small Holding and zoned Small Holding (S.H)
West – designated Country Residential and Small Holding, zoned Non-Urban *N.U)
The Proposal
The applicant proposes to rezone the subject property from the Non-Urban (N.U) Zone to the
Country Residential (C.R) Zone to allow the property to be subdivided into two parcels of
approximately 2.4 ha and 3.4 ha respectively. The proposed subdivision has been designed such
that the westerly lot would encompass the existing manufactured home and well which serves it
and the easterly lot would encompass the existing single family dwelling and well which serves it.
A new driveway is proposed to be constructed to service the proposed westerly lot while the
existing driveway will continue to provide access to the existing single family dwelling.
ZONING BYLAW:
The subject property is currently zoned Non-Urban (N.U). The uses permitted in the N.U zone
include ancillary single family dwellings, bed and breakfast uses, community care facilities, home
occupations, intensive agricultural uses, public parks and playgrounds, resource uses, single and
two family dwellings, veterinary clinics, work force housing and pickers’ cabins, and secondary
suites. The minimum parcel size in the N.U zone is 7.2 ha. Under the N.U zone, the subject
property would be permitted to have one single family dwelling or one two family dwelling or one
manufactured home, and one ancillary single family dwelling.
The applicant proposes to rezone the subject property to the Country Residential (C.R) zone.
Uses permitted in the C.R zone are similar to those permitted in the N.U zone however the range
of resource uses is more limited. The minimum parcel size in the C.R zone is 2 ha. Under the
C.R zone, properties which are located outside of the ALR are permitted to have one single family
dwelling or one two family dwelling or one manufactured home, and one additional single family
dwelling on lots 4 ha or larger, and one ancillary single family dwelling.
Building Sites & Lot Frontage
The Zoning Bylaw requires that all lots created within the Country Residential (C.R) zone contain
a contiguous area of land 2,000 m2 or larger in size to serve as a suitable building site. A building
site must be less than 30% natural slope and must be accessible from a public highway via a
private access driveway meeting the width and slope standards of Section 310 of the Zoning
Bylaw. Lots proposed to be subdivided in the Country Residential (C.R) zone are required to
have frontage not less than one-tenth of the perimeter of the lot.
OFFICIAL COMMUNITY PLAN:
The Electoral Areas “D” and “E” Official Community Plan Bylaw No. 2485, 2011 designates the
land use of the subject property as Country Residential which falls under the OCP ‘Rural
Residential Policies’. Rural Residential lands are intended to provide an alternate to urban living
with lots 1.0 hectare or larger. These lots emphasize an attachment to the lands and utilization
for rural and agricultural uses, but with lesser services and greater distances to community
facilities and shopping. Lands that may be suitable for rezoning to accommodate Rural
Residential land use are shown on the OCP map schedules as Country Residential (CR) and
Small Holdings (SH). The following policies are applicable to this application:
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Rezoning Application
15-0379-E-RZ (Eugene & Sonja Foisy)
Page 4
1. The OCP states that Rural Residential lands should conform to the following requirements:
a. outside the Agricultural Land Reserve;
b. not in an area with excessive slopes;
c. not in an area that has high capacity for other uses such as gravel extraction, mining, or
forest development;
d. not subject to flooding or in an area with a high water table;
e. not subject to excessive expenditures for services such as roads, electric power and
school bussing;
f. contains suitable building sites;
g. contains sewage disposal areas;
h. contains adequate water supplies as specified in the Subdivision Servicing Bylaw;
i. does not destroy or alienate important habitat for fish and wildlife; and
j. does not detrimentally affect neighbouring properties and the community as a whole.
2. Upon receipt of a rezoning application for Rural Residential developments, the Regional
Board will give consideration to the fire protection issues in the local area.
3. Subdivision for Rural Residential housing shall be in a manner that will conform to the physical
site characteristics and not produce a continuous expanse of housing.
4. Due to the importance of an adequate water supply in Rural Residential areas, and the
uncertainty about water supply in some areas, assurances about the water supply as specified
in the Subdivision Servicing Bylaw shall be provided prior to the zoning of land for Rural
Residential use.
PLANNING ANALYSIS:
The Planning Department recommends that the proposal be given favourable consideration as it
represents a Rural Residential land use that is consistent with the Electoral Areas “D” and “E”
Official Community Plan land use designation of the subject property and complies with the
previously noted Rural Residential Land Policies in that the proposed lots would:
• be outside the ALR;
• not be in an area identified as having a high capability for other uses such as gravel extraction,
mining, or forest development;
• not be in an area identified as subject to flooding or having a high water table. In this regard,
it is noted that the existing building sites are located above the flood construction level and
beyond the floodplain setback identified in the Zoning Bylaw for Cherry Creek. Additional or
new building sites could also be developed in this regard;
• not be subject to excessive expenditures for services such as roads, electric power and school
bussing. In this regard, it is noted that the subject property is located within an area where
such services currently exist;
• have the potential to be serviced with sewage disposal areas. In this regard, it is noted that
the proposed new lots would be serviced with existing sewage disposal areas;
• have the potential to produce adequate water supplies. In this regard, it is noted that the
proposed new lots would be serviced with existing wells. The applicant has submitted well
logs for the two existing wells which indicate well yields of 20 US gpm and 10 US gpm. Also,
it is noted that the Regional District’s Subdivision Servicing Bylaw does not require proof of
water for proposed subdivisions within Electoral Area “E”;
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Rezoning Application
15-0379-E-RZ (Eugene & Sonja Foisy)
•
•
Page 5
not detrimentally affect neighbouring properties and the community as a whole as there are
other Small Holding (S.H) and Country Residential (C.R) zoned parcels of similar or smaller
size in the surrounding area; and
conform to the physical site characteristics of the land and be consistent with the rural
residential character of neighboring lots fronting on this area of Highway 6.
The proposal has been reviewed against the OCP policy that requires rezoning applications to be
considered in relation to the fire protection issues in the local area. In this regard, the OCP Fire
Protection Policy suggests that residents acknowledge and accept that fire protection services
are not provided in this area and that residents are encouraged to apply Fire Smart principles for
new and existing development.
It is noted that the proposed subdivision may require the approval of a lot frontage waiver request.
If such approvals are required, it is further noted that the proposal would comply with the Regional
District’s Lot Frontage Waiver Policy as each lot would have 20 m or more of road frontage and
the existing building sites on the lots would be accessible by a driveway which meets the private
driveway access standards of the Regional District Zoning Bylaw.
SUMMARY:
This report relates to an application to rezone the property located at 39 Specht Road. The
Planning Department recommends that Zoning Amendment Bylaw No. 2698, 2015 be given First
and Second Readings and be referred to a Public Hearing as the proposal is generally consistent
with the policies contained in the Electoral Areas “D” and “E” Official Community Plan.
REFERRAL COMMENTS:
The application was referred for comments to the following:
1. Electoral Area “E” Director
2. Electoral Area “E” Advisory Planning Commission
3. Electoral Area Advisory Committee
4. Building Inspection Department
5. Ministry of Transportation and Infrastructure
The Ministry of Transportation and Infrastructure has granted Preliminary Approval for the
rezoning for one year pursuant to section 52(3)(a) of the Transportation Act and requested
that the bylaw be forwarded to MoTI for endorsement after Third Reading. The Ministry also
noted that their approval does not constitute approval for any future subdivision and a full
review will be performed at the time of subdivision application.
6. Ministry of Environment / Ministry of Forests, Lands and Natural Resource Operations
The Ecosystems Section of the Ministry of Forests, Lands and Natural Resource Operations
provided the following response to the above noted referral.
This application is subject to the Riparian Areas Regulation (RAR). The proponent should be
advised that a RAR Assessment is required for subdivision as defined in Section 872 of the
Local Government Act. The assessment defines the required Streamside Protection and
Enhancement Area (SPEA) setback, which must be determined prior to subdivision. RAR
assessments must be completed by a qualified environmental professional (QEP) following
the provincial RAR guidelines.
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Rezoning Application
15-0379-E-RZ (Eugene & Sonja Foisy)
Page 6
To ensure proposed activities are planned and carried out with minimal impacts to the
environment and in compliance with all relevant legislation, the proponent and approving
agency are advised to adhere to guidelines in the provincial best management practices
(BMP's) document: Develop with Care: Environmental Guidelines for Urban & Rural Land
Development). It is the proponent's responsibility to ensure their activities are in compliance
with all relevant legislation.
Submitted by:
Reviewed by:
Marnie Skobalski, MCIP, RPP
Planner
G reg\iJutley
/l ~
Deputy P: : =anager
Endorsed by:
K~
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
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ELECTORAL AREA "E"
REZONING APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
15-0379-E-RZ
Eugene & Sonja Foisy
39 Specht Road
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REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2698
A bylaw to rezone lands and amend the Zoning Map attached to the Regional District of North
Okanagan Zoning Bylaw No. 1888, 2003 to change a zone designation
WHEREAS pursuant to Section 903 [Zoning bylaws] of the Local Government Act, R.S.B.C.,
1996, Chapter 323, as amended, and Regulations passed pursuant thereto, the Board of the
Regional District of North Okanagan may, by Bylaw, divide the whole or part of the Regional
District into zones, name each zone, establish boundaries for the zones and regulate uses within
those zones;
AND WHEREAS the Board has created zones, named each zone, established boundaries for
these zones and regulated uses within those zones by Bylaw No. 1888, being the “Regional
District of North Okanagan Zoning Bylaw No. 1888, 2003” and amendments thereto;
AND WHEREAS, pursuant to Section 895 [Development approval procedures] of the Local
Government Act, the Board must, by bylaw, define procedures under which an owner of land may
apply for an amendment to a Zoning Bylaw and must consider every application for an
amendment to the bylaw;
AND WHEREAS the Board has enacted the “Regional District of North Okanagan Development
Application Procedures and Administrative Fees Bylaw No. 2315, 2008 and amendments thereto”
to establish procedures to amend an Official Community Plan, a Zoning Bylaw, or a Rural Land
Use Bylaw, or to issue a Permit:
AND WHEREAS the Board has received an application to rezone property;
NOW THEREFORE, the Board of the Regional District of North Okanagan in open meeting
assembled, hereby ENACTS AS FOLLOWS:
CITATION
1. This Bylaw may be cited as “Zoning Amendment Bylaw No. 2698, 2015”.
AMENDMENTS
2. The property legally described as Lot 1, Sec 27, Twp 57, ODYD, Plan 19296, Except Plans
24045 and 25218 and located at 39 Specht Road, Electoral Area “E” is hereby rezoned from
the Non-Urban [N.U] Zone to the Country Residential [C.R] Zone.
3. The Zoning Map, being Schedule “A” to Zoning Bylaw No. 1888, 2003 is hereby amended
accordingly.
Read a First and Second Time
this
18th
day of
November, 2015
Advertised on
this
this
13th
15th
day of
day of
January, 2016
January, 2016
Public Hearing held pursuant to the provisions of
Section 890 of the Local Government Act
this
20th
day of
January, 2016
48 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.2
Page 2 of 2
Bylaw No. 2698
Read a Third Time
this
day of
, 2016
Approved by Minister of Transportation and
Infrastructure
(Transportation Act s. 52(3))
this
day of
, 2016
ADOPTED
this
day of
, 2016
Chair
Deputy Corporate Officer
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BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.3
REGIONAL DISTRICT
of
NORTH OKANAGAN
MEMORANDUM
File No.: 15-0476-C-WVR
TO:
Electoral Area Advisory Committee
FROM:
Planning Department
DATE:
December 3, 2015
Waiver of Lot Frontage Request for the property legally described
as Lot 2, Sec 20, Twp 5, ODYD, Plan KAP81991 and located at 7125
Tillicum Road, Electoral Area “C”
SUBJECT:
At the Regular Meeting of the Board of Directors on August 15, 2012, the Board adopted Policy No.
LU053 – Applications for Waivers of Lot Frontage which states that upon receipt of an application by a
land owner, where the property is zoned Country Residential, Non-Urban or Large Holding and the
proposed parcels provide at least 20 m of lot frontage, the building site requirements of the Zoning
Bylaw have been met and no variances are being requested, the application will be forwarded directly
to the Electoral Area Advisory Committee for consideration without the need for a staff report.
In keeping with this Policy, the subject Lot Frontage Waiver Application is forwarded for consideration
to the Electoral Area Advisory Committee. Attached is a Subdivision Information Report which outlines
the conditions of the proposed subdivision as it relates to Regional District bylaws. To date, the
applicant has not submitted documentation to demonstrate whether or not the proposed subdivision
complies with all RDNO bylaws.
The proposed subdivision would create a 2.0 ha lot (proposed Lot 1) on the east side of the subject
property and a 2.83 ha lot (proposed Remainder Lot 2) on the west side of the property. Proposed Lot
1 would be accessed via a new driveway from Dixon Dam Road while the proposed Remainder Lot 2
would utilise the existing driveway and be accessed from Tillicum Road. The proposed Remainder Lot
2 would contain an existing single family dwelling, ancillary dwelling, greenhouse, shop and two sheds.
Proposed Lot 1 would be vacant. The applicant has demonstrated that the proposed lots can be
provided with driveways and building sites which comply with the private driveway access and building
site requirements of Section 310 of the Zoning Bylaw.
The subject Lot Frontage Waiver Application requests that the Board of Directors waive the ten percent
minimum lot frontage requirement of Section 802.7 of the Regional District of North Okanagan Zoning
Bylaw No. 1888, 2003 for the property legally described as Lot 2, Sec 20, Twp 5, ODYD, Plan
KAP81991 and located at 7125 Tillicum Road, Electoral Area “C” by reducing the lot frontage of the
proposed Remainder Lot 2 from 84.7 metres to 60.4 metres as shown on the subdivision plan attached
to the Planning Department report dated December 3, 2015.
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January 20, 2016 - Item E.3
51 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.3
ELECTORAL AREA "C"
LOT FRONTAGE WAIVER REQUEST APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
15-0476-C-WVR
Jim & Sheila Coughlin
7125 Tillicum Road
52 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.3
ALL DISTANCES ARE IN METRES.
AMENDED LOT 5
PLAN 878
101.03
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DATE: 17 Sept 2015
SCALE:
PLAN OF PROPOSED SUBDIVISION OF
PART OF LO T 2, PLAN KAP81991,
SEC 20, TP 5, ODYD
150
OUR FILE:
R9394
DRAWN:
RB
Coughlin
W IL LI AM E. MADDOX
B .C .
93940A11
53 of 159
LAND
SURVEYOR
3500 - 30th S T RE E T
VERNON, 8.C. Y1T 5 E8
TELEPHONE (250)542-4343
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.3
REGIONAL DISTRICT OF NORTH OKANAGAN
MEMBER MUNICIPALITIES:
CITY OF ARMSTRONG
DISTRICT OF COLDSTREAM
CITY OF ENDERBY
ELECTORAL AREAS:
VILLAGE OF LUMBY
TOWNSHIP OF SPALLUMCHEEN
CITY OF VERNON
“B” – SWAN LAKE
“C” – B.X. DISTRICT
“D” – LUMBY (RURAL)
“E” – CHERRYVILLE
“F” – ENDERBY (RURAL)
OFFICE OF : PLANNING DEPARTMENT
YOUR FILE No.:
OUR FILE No.:
PID No.:
2015-00363
15-0023-C-SUB
026-825-309
March 31, 2015
Ministry of Transportation and Infrastructure
4791 23rd Street
Vernon, BC V1T 4K9
Dear Travis Tormala:
Re:
Proposed subdivision of the property legally described as Lot 2, Sec 20, Twp 5,
ODYD, Plan KAP81991 and located at 7125 Tillicum Road, Electoral Area “C”
Thank you for the opportunity to provide comment on the subdivision application for the above
described property which was forwarded to this office for comment on January 29, 2015. In this
regard, please be advised that the following conditions would need to be met in order for the
attached subdivision plan to comply with the applicable Bylaws of the Regional District and
Provincial Legislation:
1. The use of land, buildings, and structures on the proposed lots must comply with the
permitted uses of land, buildings, and structures as outlined in Section 802.1 of the Regional
District of North Okanagan Zoning Bylaw No. 1888, 2003.
2. The number of buildings on the proposed lots must not exceed the maximum number of
buildings permitted per lot as outlined in Section 802.2 of Zoning Bylaw No. 1888.
3. Each proposed lot must meet the 2.0 ha minimum lot area requirement of the Country
Residential Zone as outlined in Section 802.5 of Zoning Bylaw No. 1888.
4. Unless a Waiver of Lot Frontage is granted by the Board of Directors, each proposed lot
must have frontage of not less than one-tenth of the perimeter of the lot as outlined in
Section 802.7 (Country Residential Zone) of Zoning Bylaw No. 1888. In this regard, the
subdivision layout would need to be revised in order to conform to the Country Residential
(C.R) zone minimum lot frontage standard for proposed Lot 1 or the proposal would require
the approval of a lot frontage waiver request. To process such a request, the applicant
would need to submit a letter to the Regional District along with the required processing fee.
5. Existing buildings on the proposed lots must meet the setback requirements of Sections
802.9 and 1601 of Zoning Bylaw No. 1888 with respect to new lot lines.
6. Each proposed lot must have a building site and onsite driveway that meets the building site
and private access driveway requirements of Section 310 of Zoning Bylaw No. 1888.
7. The proposed subdivision must comply with the Riparian Area Regulation provisions outlined
in Section 1702 of Zoning Bylaw No. 1888.
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BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.3
8. Tillicum Road and Dixon Dam Road adjacent to the subject property must be dedicated and
constructed in accordance with the requirements of the Ministry of Transportation and
Infrastructure as required by Section 402 of the Regional District of North Okanagan
Subdivision Servicing Bylaw No. 2600, 2013.
9. Each proposed lot must have a potable water supply that satisfies the quantity and quality
requirements of Sections 406 and/or 407 of Subdivision Servicing Bylaw No. 2600.
10. Each proposed lot must be provided with hydro service in accordance with the provisions of
Section 411 of Subdivision Servicing Bylaw No. 2600. In this regard, written confirmation from
BC Hydro must be submitted to the Regional District stating that their requirements with
regard to provision of hydro services to the proposed lots have been satisfied.
11. A trail is required for public use adjacent to and along BX Creek in accordance with the Trail
Policies and designations outlined in Section 12 and Schedule “E” of the Electoral Areas ‘B’
and ‘C’ Official Community Plan No. 2626. In this regard, the applicant will need to make
arrangements with the Regional District Parks Department to establish the trail location and
to secure the trail corridor by park land dedication or Statutory Right of Way in favour of the
Regional District. The extension of the BX Creek Trail through the subject property is
necessary to complete a significant existing trail network, which has been supported in the
Electoral Areas ‘B’ and ‘C’ Official Community Plan since 1994, and part of which has
already been secured through the approval of subdivision applications associated with
surrounding properties.
12. The Electoral Areas ‘B’ and ‘C’ Official Community Plan No. 2626, 2014 designates the
subject property as being within a Riparian Development Permit Area, an Environmentally
Sensitive Lands Development Permit Area and a Wildfire Interface Development Permit
Area. As such, the approval of a Development Permit is required unless otherwise
exempted under Sections 16.2.7, 16.3.13 and/or 16.4.7 of Bylaw No. 2626.
13. Payment of a $3644.00 Development Cost Charge must be provided in accordance with the
requirements of the Greater Vernon Parks, Recreation and Culture Service Development
Cost Charge Bylaw No. 2279, 2007.
In accordance with Section 305 of Subdivision Servicing Bylaw No. 2600, the above noted
comments are valid for 18 months from the date of this letter. If you have any questions or
require any additional information, please call the undersigned at (250) 550-3734.
Sincerely,
Greg Routley
Deputy Planning Manager
/cw
Attachment
cc:
Jim and Sheila Coughlin
Director Macnabb
Parks Department
Electoral Area “C” Advisory Planning Commission
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ELECTORAL AREA "E"
LOT FRONTAGE WAIVER REQUESTAPPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
15-0571-E-WVR
Barbara Crebo & Richard Stoliker c/o Jason R. Shortt
280 Sugar Lake Road
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REGIONAL DISTRICT
of
NORTH OKANAGAN
PLANNING DEPARTMENT
INFORMATION REPORT
DEVELOPMENT PERMIT WITH VARIANCE
APPLICATION
DATE:
December 21, 2015
FILE NO.:
15-0456-F-DP / 15-0457-F-DVP
APPLICANT:
Robert and Linda Furlong
LEGAL DESCRIPTION:
Lot A, Sec 23, Twp 18, R8, W6M, KDYD, Plan 18399
P.I.D.#:
008-249-351
CIVIC ADDRESS:
3772 Trinity Valley Road
PROPERTY SIZE:
0.25 ha (0.62 ac)
ZONING:
Non-Urban (N.U)
O.C.P. DESIGNATION:
Agricultural
PROPOSAL:
Reconstruct an addition to a single family dwelling
PROPOSED
VARIANCE:
Interior side yard setback, and floodplain setback exemption
PLANNING DEPARTMENT RECOMMENDATION:
That upon consideration of input from adjacent landowners, a Development Permit with Variances
be issued for the property legally described as Lot A, Sec 23, Twp 18, R8, W6M, KDYD, Plan
18399 and located at 3772 Trinity Valley Road, Electoral Area “F” to allow variances to the
following sections of the Regional District of North Okanagan Zoning Bylaw No. 1888, 2003:
1. Section 701.9.d by reducing the interior side yard setback of the walls of an addition to a single
family dwelling from 2 m to 0.67 m;
2. Section 307.1.b by decreasing the interior side yard setback of the eaves of an addition to a
single family dwelling from 1.0 m to 0.37 m; and further
That a Development Permit with Variances be issued for the property legally described as Lot A,
Sec 23, Twp 18, R8, W6M, KDYD, Plan 18399 and located at 3772 Trinity Valley Road, Electoral
Area “F” subject to the following:
1. The dimensions and siting of the building addition to be constructed on the land be in
accordance with the site plan, floor plan and building elevations attached to the Planning
Department report dated December 21, 2015;
2. A Section 219 Covenant be registered as a priority charge on the title of the subject property
to provide that:
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a) no natural vegetation shall be removed or degraded within a horizontal distance of 15 m
from the natural boundary of the Shuswap River nor shall any development occur which
will preclude growth of natural vegetation except with the written authorization of Fisheries
and Oceans Canada and/or the Ministry of Environment;
b) no building or structure or any part thereof, including any fixed equipment may be
constructed, reconstructed, moved, extended or located, nor should any landfill, land
clearing or other disturbance take place within a horizontal distance of 15 m from the
natural boundary of the Shuswap River;
c) the use of the lower floor of the building addition be restricted to a garage use;
d) the Regional District does not represent that proposed building addition will not be
damaged by flooding or erosion;
e) the Covenantor agrees not to claim damages or to hold the Regional District responsible
for damages caused by flooding;
f) the Covenantor indemnifies and saves harmless the Regional District from any claims,
demands, actions, and costs associated with losses or damages occurring as a result of
the breech of any provisions of the Covenant by the Covenantor; and further
That an exemption to Section 1701.3.b.i of the Regional District of North Okanagan Zoning Bylaw
No. 1888, 2003 be approved for the property legally described as Lot A, Sec 23, Twp 18, R8,
W6M, KDYD, Plan 18399 and located at 3772 Trinity Valley Road, Electoral Area “F” to permit
the Shuswap River floodplain setback to be reduced from 30 m to 22.8 m for an addition to a
single family dwelling as shown on the site plan attached to the Planning Department report dated
December 21, 2015.
BACKGROUND:
This report relates to an application for a Development Permit with Variances for the property
located at 3772 Trinity Valley Road in Electoral Area “F”. The applicant is proposing to construct
an addition to a single family dwelling located on the property. The proposed new addition would
replace a previously constructed addition. The building wall and eaves are proposed to be
setback 0.67 m and 0.37 m respectively from the west property line. The proposal requires a
variance to the Regional District Zoning Bylaw as it would not comply with the interior side yard
setback requirements which require that the walls of the building be setback a minimum of 2.0 m
from the west side property line and the eaves be setback a minimum of 1.0 m. The proposal
also requires an exemption to the floodplain setback requirements of the Zoning Bylaw as the
building addition would be setback 22.8 m from the natural boundary of the Shuswap River. The
Zoning Bylaw requires that buildings be setback a minimum of 30 m from the natural boundary of
the Shuswap River.
The proposal also requires the approval of a Development Permit prior to the issuance of a
Building Permit for the proposed building addition as the area of the property within 30 m of the
Shuswap River is designated in the Electoral Area “F” Official Community Plan as a Development
Permit Area for the Protection of the Natural Environment.
Site Context
The 0.25 ha subject property is located on the southwest side of Trinity Valley Road. The
Shuswap River flows from east to west along the south side of the property. The Riverside
Community Hall / Ashton Creek Park borders the west side of the property. The property contains
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a single family dwelling, accessory buildings and a gated, private boat launch which extends from
Trinity Valley Road to the river along the east side of the property. RDNO Building Permit records
indicate that a 3.6 m x 9.1 m (12 ft x 30 ft) carport and sundeck were added to the house in 1976,
the southwest corner of which is setback 0.67 m from the west property line.
Access to the property is gained from a driveway extending from Trinity Valley Road to an
attached garage on the east side of the house. The property is serviced by an on-site wall and
septic sewage disposal area, the latter of which is located at the front of the dwelling.
The following ortho photo of the subject and surrounding properties was taken in 2013.
The subject property and lands to the north, east, and south (across the river) are within the
Agricultural Land Reserve and are designated Agricultural in the Electoral Area “F” Official
Community Plan. In accordance with Section 23 of the Agricultural Land Commission Act,
restrictions imposed by the ALC Act do not apply to the subject property as it was created in 1968,
prior to the inception of the ALR (December 21, 1972) and it is less than 2 acres in area.
The Park / Community Hall property to the west of the subject property is designated in the OCP
as Civic and Assembly and is zoned Non-Urban (N.U). To the east, across Trinity Valley Road,
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land is zoned Large Holding (L.H) and is utilized as a hayfield. To the south, across the Shuswap
River, a former sawmill site bordered by Miska Road is zoned Large Holding (L.H).
The Proposal
The applicant is proposing to remove the carport / sundeck addition on the west side of the house
and rebuild a new addition on the existing footprint that would provide a ‘non-habitable’ storage
area for quads, lawnmower etc. on the lower level and a master bedroom with ensuite bathroom
on the upper level. The shortest horizontal distance between the walls of the proposed addition
and the westerly property boundary would be 0.67 m (same as existing). The eaves would project
0.30 m from the wall and so the shortest horizontal distance between the eaves of the addition
and the westerly property boundary would be 0.37 m. The applicant is proposing to use laminated
shingles on the roof of the building addition. No windows are proposed on the west side of the
building addition. The attached building elevations show an open patio area at the rear of the
addition. The applicant states that the area is within the existing footprint of the building.
A surveyed site plan notes that the required Flood Construction Level is 357.8 m. To reduce the
risk of flooding, it is proposed that the existing foundation (under the west end addition) would be
filled with 0.9 m of compacted gravel fill and topped by a poured concrete floor. The elevation of
the upper floor would be above the required Flood Construction Level of 357.8 m. The southwest
corner of the addition would be setback 22.8 m from the natural boundary of the Shuswap River.
The applicant has provided a letter dated September 19, 2015 from Jerry Lay, P.Eng of Horizon
Geotechnical Ltd. which states that in his opinion the proposed development will be safe for the
intended use.
The applicant is also proposing to add a new entrance foyer on the north side of the dwelling.
The foyer would comply with the setback requirements of the Zoning Bylaw.
ZONING BYLAW:
The subject property is zoned Non-Urban (N.U). The uses permitted in the N.U zone include:
single and two family dwellings, accessory buildings and structures, accessory farm sales, bed
and breakfast use, community care facilities, home occupations, agricultural uses, manufactured
homes, public parks and playgrounds, veterinary clinics, wineries and cideries, and medical
marihuana production facilities.
Section 803.10.i of the N.U zone states that, insofar as residential buildings are concerned, where
a lot of less than 0.5 ha was existing at the effective date of the Zoning Bylaw (June 7, 2004), the
provisions of Section 701.9 (Residential Single Family (R.1) zone) of the Zoning Bylaw shall apply.
This provision is applicable to the 0.25 ha subject property which was created by subdivision in
1968. The proposal as compared to the setback requirements of the Zoning Bylaw, including the
R.1 zone, is as follows:
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CRITERIA
Setbacks (min.)
- Front (Trinity Valley Road)
- Rear (south)
- Interior Side (west)
- Major Road (Trinity Valley Road)
- Shuswap River
PROPOSAL
21.5 m
> 7.5 m
0.67 m
21.5 m
+
22.8 m
ZONE REQUIREMENTS
7.5 m
7.5 m
2.0 m
20 m from centreline
30 m from high water mark
Setback Exceptions
Section 307.1.a of the Zoning Bylaw states that projections such as cornices, gutters, and bay
windows may project into a required setback area by no more than 0.6 m. Section 307.1.b states
that steps, eaves, canopies, balconies and open porches may project into a required setback area
by no more than 1 m. The eaves of the proposed addition would project 0.30 m from the wall and
so the shortest horizontal distance between the eaves and the westerly property boundary would
be 0.37 m.
Floodplain Management Provisions
The purpose of the Floodplain Management Provisions is to reduce the risk of injury, loss of life,
and damage to buildings and structures due to flooding. To protect development from damage
caused by flooding, Section 1701.3 requires that the underside of any floor system, or the top of
any pad supporting any space or room that is used for dwelling purposes, business, or the storage
of goods must be above the Flood Construction Level as determined by interpolation from the
levels shown on Floodplain maps forming part of the Zoning Bylaw. In this regard, Floodplain
mapping of the Shuswap River indicates that the Flood Construction Level of the subject property
is 357.8 m.
Carports, garages or entrance foyers are exempt from the Flood Construction Level requirements.
In addition to Flood Construction Levels, Section 1701.3.b of the Zoning Bylaw requires that
buildings and structures, including any landfill or structural support required to elevate a floor
system or pad above the Flood Construction Level, be setback a minimum of 30 m from the
Natural Boundary of the Shuswap River.
Section 1701.4.f of the Zoning Bylaw states that pursuant to Section 910(5) of the Local
Government Act, the Board of Directors may grant exemptions from the application of Floodplain
Setbacks provided that:
a) the property owner submits a written request for an exemption to the Board of Directors; and
b) the exemption is consistent with the Provincial Guidelines; or
c) a professional engineer or geoscientist, or other prescribed person, certifies that the property
can be safely used for the intended use.
Riparian Area Regulation Provisions
As stated in Section 1702 of the Zoning Bylaw, the Riparian Areas Regulation applies to all
development related to residential, commercial and or industrial activities including removal,
alteration, disruption or destruction of vegetation disturbance of soils construction or erection of
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buildings and structures, creation of non-structural impervious or semi-impervious surfaces, flood
protection works, construction of roads, trails, docks, wharves, and bridge, provision and
maintenance of sewer and water services, development of drainage systems, and development
of utility corridors and subdivision. Section 1702.2.a states that development may not occur within
the Riparian Assessment Area unless a lesser setback is determined by an assessment
completed by a Qualified Environmental Professional under the Riparian Areas Regulation. The
Riparian Assessment Area means the area within 30 m of the high water mark of a riparian
watercourse.
Section 3.2 of the Riparian Areas Regulation state that the Regulation does not apply to the repair
of a permanent structure described in Section 911.8 of the Local Government Act if the structure
remains on its existing foundation. Section 911.8 of the Local Government Act states that if a
building is damaged or destroyed to the extent of 75% or more of its value above its foundations,
it must not be repaired or reconstructed except for a conforming use in accordance with the (local
government) bylaw. Section 1.4 of the Riparian Areas Regulation Implementation Guidebook
states that the Regulation has no effect on any repair, renovation, or reconstruction of a
permanent structure on its existing foundation. Based on the above, the proposed addition is
exempt from the Riparian Areas Regulation as it would be built above an existing foundation.
OFFICIAL COMMUNITY PLAN:
The subject property is designated in the Electoral Area “F” Official Community Plan as
Agricultural. The subject property is also designated as being within a Development Permit Area
for the Protection of the Natural Environment due to its proximity to Shuswap River and for the
Protection of the Development from Hazardous Conditions due to it being within the floodplain
area of the Shuswap River. Development Permit guidelines for both designations are as follows:
Development Permit Area for Hazardous Conditions (Shuswap River Floodplain)
All lands within the Shuswap River floodplain are designated as Development Permit Areas for
the protection of development from hazardous conditions. New development must obtain a
Development Permit as a condition precedent to building construction, land alteration, or
subdivision approval. The following summarizes the Development Permit guidelines to be
considered by the Regional Board:
1. A Land Title Act Section 219 Covenant should be required to be registered on the title of the
subject property to provide that no building or structure be constructed, reconstructed, moved,
extended or located within a designated Floodplain Setback.
2. The Covenant should specify restrictions on the use of any area within any part of a building
or structure where the underside of the floor system or the top of any pad would be less than
the Flood Construction Level specified in the Zoning Bylaw.
3. The Covenantor should acknowledge and agree that the Regional District does not represent
that any building or structure constructed in compliance with the covenant terms will not be
damaged by flooding or erosion, and the Covenantor agrees not to claim damages or to hold
the Regional District responsible for damages caused by flooding.
4. The Covenantor should agree to indemnify and save harmless the Regional District from any
claims, demands, actions, and costs associated with losses or damages occurring as a result
of the breech of any provisions of the Covenant by the Covenantor.
5. The Covenant should be registered against the title of the subject property as a priority charge
over any financial charges registered against the property.
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The OCP states that with respect to the Shuswap River floodplain, a Development Permit may
not be required for the types of development cited in Section 1701.3.a of the Regional District
Zoning Bylaw. Section 1701.3.a of the Zoning Bylaw exempts certain types of developments from
meeting the Flood Construction Level requirements, including but not limited to the following:
• an addition to a building that would increase the size of the building by less than 25% of the
floor area of the building provided that the degree of conformity regarding setbacks is not
increased; and
• that portion of a building to be used as a carport, garage or entrance foyer.
Floor area is defined in the Zoning Bylaw as the space of any storey of a building between the
exterior walls including the space occupied by interior walls and partitions, but not including the
floor area of basements, attached garages, open porches or breezeways.
Based on the above noted guidelines and regulations, the proposed development is exempt from
the requirement for a Development Permit for the Protection of Development from Hazardous
(Floodplain) Conditions.
Development Permit Area for Protection of the Natural Environment (Shuswap River)
The Shuswap River, Mara Lake and Mabel Lake and their tributary watercourses and the lands
within an adjacent strip of 30 m from the Natural Boundary of each water body are designated as
Development Permit Areas for the protection of the natural environment, its ecosystems, and
biological diversity. All new development within these designated areas requires a Development
Permit as a condition precedent to subdivision approval, building permit issuance or land
alteration. The following summarizes the Development Permit guidelines to be considered by the
Regional Board:
1. A Covenant should be required to be registered on the title of the subject property to
provide that no natural vegetation shall be removed or degraded within a horizontal
distance of 15 m from the natural boundary of the affected water body except with the
written authorization of Fisheries and Oceans Canada and the Ministry of Environment.
2. No building or structure, or any part thereof, should be constructed, reconstructed, moved,
extended or located within a horizontal distance of 15 m from the natural boundary of the
affected water body.
3. If livestock are present, those areas of the subject property that are located within the
Covenant areas described above should be fenced to prohibit livestock access.
4. The Covenantor should ensure that any clearing and/or excavation or fill done on the
subject property should be completed in such a manner as to ensure that sediment,
concrete washwater, leachates or any other substance of any type that may be deleterious
to aquatic life should not be deposited into the affected water body and/or adjacent flood
channels via ditches, storm sewers or overland flow.
5. The proposed development must be serviced with a potable water supply. If a water intake
is required into a watercourse, lake or pond then the plans for construction should be
submitted to Fisheries and Oceans Canada for their comments prior to construction.
6. A means of sewage disposal that does not discharge directly into a waterbody or
watercourse shall be installed for all developments. The applicant must provide evidence
that the filings required by the Sewerage System Regulation under the Health Act have
been made, or that a holding tank permit has been issued, or that treated sewage effluent
will be disposed of to ground in accordance with the Environmental Management Act.
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7. A storm water management plan should be prepared by a professional engineer to provide
for the control of run-off from any new parking areas, internal roadways, and buildings
during and after the period of construction of any proposed buildings or structures.
8. The Regional District will stress the need for an Environmental Impact Analysis by
qualified professionals as part of the land use application process in environmentally
sensitive areas.
PLANNING ANALYSIS:
Side Yard Setback Variance Request
The applicant is proposing to construct an addition to a single family dwelling located on the
property. The proposed new addition would replace a previously constructed addition. The
building wall and eaves are proposed to be setback 0.67 m and 0.37 m respectively from the west
property line. The proposal requires a variance to the Regional District Zoning Bylaw as it would
not comply with the interior side yard setback requirements which require that the walls of the
building be setback a minimum of 2.0 m from the west side property line and the eaves be setback
a minimum of 1.0 m.
The Planning Department recommends that the requested variances be supported for the
following reasons:
• the existing building does not comply with the west side yard setback requirements of the
Zoning Bylaw and the applicant is not proposing to expand the building footprint or reduce the
setback beyond what currently exists;
• options related to constructing an addition to the existing dwelling are constrained due to the
configuration of the existing dwelling, the location of the septic field at the front of the dwelling,
the location of an attached garage on the east side of the dwelling and the proximity of the
Shuswap River at the rear of the house and the proximity of Trinity Valley Road at the front
and side of the house;
• the roof of the proposed addition has been designed to ensure the rain and snow run-off would
be retained on the subject property.
Floodplain Setback Exemption Request
The applicant has requested an exemption to the 30 m Shuswap River floodplain setback
requirement of the Zoning Bylaw. Approval of the exemption would allow the building addition to
be setback +22.8 m from the natural boundary of the Shuswap River. Section 1701.4.f of the
Zoning Bylaw states that pursuant to Section 910.5 of the Local Government Act, the Board of
Directors may grant exemptions from the application of Floodplain Setbacks provided that:
a) the property owner submits a written request for an exemption to the Board of Directors;
and
b) the exemption is consistent with the Provincial Guidelines; or
c) a professional engineer or geoscientist, or other prescribed person, certifies that the
property can be safely used for the intended use.
Section 910.5 of the Local Government Act permits local government to exempt a person from
the floodplain setback and the floodplain elevation in relation to a specific parcel of land or use of
a building if the local government considers it advisable and:
a) considers that the exemption is consistent with the Provincial guidelines, or
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b) has received a report that the land may be used safely for the use intended, which report
is certified by a person who is a professional engineer or geoscientist and experienced in
geotechnical engineering.
Section 910.6 of the LGA further states that the granting of an exemption, and the exemption,
under Section 910.5 may be made subject to the terms and conditions the local government
considers necessary or advisable, including without limitation:
a) imposing any term or condition contemplated by the Provincial guidelines in relation to an
exemption,
b) requiring that a person submit a report described in Section 910.5.b, and
c) requiring that a person enter into a covenant under Section 219 of the Land Title Act.
The applicant has submitted Geotechnical Engineering comments by way of letter dated
September 19, 2015 stating that the proposed development will be safe for the intended use. The
Planning Department suggests that the comments provided by the applicants Geotechnical
Engineer satisfies the requirements of Section 910.5.b of the Local Government Act and
recommends that as a condition of approval of the proposed floodplain setback exemption, the
applicant be required to register a covenant as a priority charge on the title of the subject property
to:
• restrict the use of the lower floor of the building addition to a garage use;
• require the Covenantor to acknowledge and agree that the Regional District does not
represent that any building or structure constructed in compliance with the covenant terms will
not be damaged by flooding or erosion, and the Covenantor agrees not to claim damages or
to hold the Regional District responsible for damages caused by flooding;
• require the Covenantor to indemnify and save harmless the Regional District from any claims,
demands, actions, and costs associated with losses or damages occurring as a result of the
breech of any provisions of the Covenant by the Covenantor.
Development Permit for the Protection of the Natural Environment (Shuswap River)
The proposal requires the approval of a Development Permit prior to the issuance of a Building
Permit for the proposed building addition as the area of the property within 30 m of the Shuswap
River is designated in the Electoral Area “F” Official Community Plan as a Development Permit
Area for the Protection of the Natural Environment. In keeping with the above noted Development
Permit Guidelines, it is recommended that a Development Permit be approved for issuance
subject to a Section 219 Restrictive Covenant being registered as a priority charge of the title of
the subject property to provide that:
• no natural vegetation may be removed or degraded within a horizontal distance of 15 m from
the natural boundary of the Shuswap River except with the written authorization of Fisheries
and Oceans Canada and the Ministry of Environment.
• no building or structure, or any part thereof, should be constructed, reconstructed, moved,
extended or located within a horizontal distance of 15 m from the Shuswap River.
Development Permit for the Protection of Development from Hazardous Conditions (Shuswap
River Floodplain)
Based on the Flood Construction Level exemption criteria specified in Zoning Bylaw Section
1701.3.a, and the Hazardous Conditions Development Permit exemptions specified in the Official
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ELECTORAL AREA "F"
DEVELOPMENT PERMIT WITH VARIANCE APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
15-0456-F-DP / 15-0457-F-DVP
Robert & Linda Furlong
3772 Trinity Valley Road
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REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5730.02.02
TO:
Greater Vernon Advisory Committee
FROM:
Engineering
DATE:
December 18, 2015
SUBJECT:
Greater Vernon Water Purchase of Agricultural Water Allocation
Policy No. ENG-WTR-005 and Greater Vernon Water Use and
Regulation Amendment Bylaw No. 2703, 2016
RECOMMENDATION:
That it be recommended to the Board of Directors, the Greater Vernon Water Purchase of Agricultural
Water Allocation Policy No. ENG-WTR-005 be endorsed.
RECOMMENDATION:
That it be recommended to the Board of Directors, Greater Vernon Water Use and Regulation
Amendment Bylaw No. 2703, 2016 be given First, Second and Third Readings; and further,
That it be recommended to the Board of Directors, Greater Vernon Water Use and Regulation
Amendment Bylaw No. 2703, 2016 be Adopted.
BACKGROUND:
At the Board of Directors Regu lar Meeting held on August 19, 2015, the following motion was endorsed:
"That staff be directed to bring forward a policy regarding allocation purchase."
DISCUSSION:
Regional District of North Okanagan (RDNO) staff were directed by the Board of Directors to develop a
policy to ensure consistent delivery of service regarding customers purchasing Allocation to obtain
Agricultural Water Rates from Greater Vernon Water (GVW). The Greater Vernon Water Purchase of
Agricultural Water Allocation Policy No. ENG-WTR-005 ("the Policy" - Attached) was developed after
an internal review of policies and bylaws that manage the sale and delivery of Allocation. The Policy
does not sign ificantly change the current methods that GVW manages Allocation but does provide
clarity as to the payment scheduling for Allocation purchases.
In completing the review of GVW bylaws that outline the management of Allocation, it was determined
that the Greater Vernon Water Use and Regulation Bylaw No. 2545, 2014 required the following minor
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Report to: GVAC
File No.: 5730.02.02
From: Engineering
Date: December 18, 2015
Re: Purchase of Agricultural Water Allocation , Policy Endorsement and Greater Vernon Water Use and Regulation
Page 2 of 3
Amendment Bylaw No. 2703
updates to provide clarity in relation to the Policy and reflect consistency of service outlined in other
bylaws:
I.
2 c. under "Water Service for Domestic and Non Domestic Uses" was removed as these
customer classes are not eligible for Allocation and are charged based on metered consumption
and hence the section was not appropriate:
2 c. removed as follows: The maximum depth of water to be applied to a Premises with A/location
for a Non Domestic Use shall not exceed 0.55 metres of water per hectare of A/location annually.
II.
Under 3.a.ii. , a section was added (bolded and underlined below) to ensure that G\NI/ could require
a meter sufficient to accurately measure lower flows used for stock water as larger meter accuracy
is significantly diminished over the low flow range. The following identifies the change bolded and
underlined:
3.a.ii. for Stock Watering, additional appurtenances, including; a water meter capable of accurate
measurement of low water flows, a shut off valve, an Approved Flow Regulator, pressure
reducing valve, meter, drain, and where the trough may freeze, a fully insulated frost proof float
valve system and/or Stock Watering Trough with auxiliary heat will be required .
Ill.
Under 3.b. a section was added (bolded and underlined below) to ensure that G\NI/ could require
a 1.2 meters separation between non-potable and potable services to protect the potable service
from cross contamination . The following identifies the change bolded and underlined:
Water Service for Bona Fide Agricultural Use shall be metered separately from water metered
for Domestic Use and other non-agricultural uses, and at no time shall the maximum flow rate
exceed 0. 78 litres per second per hectare of Allocation or 0.13 litres per second for each Stock
Watering Trough . Domestic and agricultural water meter pits must be separated
horizontally by a minimum of 1.2 meters.
IV.
The working of 3.c. was changed to better reflect the current practices of G\NI/. The following
provide the proposed wording change and the statement to be replaced :
Proposed wording: Allocation allows for a maximum depth of 0.55 meters of water per
hectare of Allocation to be applied annually to a property during the Irrigation Season for
Bona Fide Agricultural Use. Water use over the designated property Allocation will have
agricultural over consumption rates apply.
Statement that will be removed: The maximum depth of water to be applied to a Premises
with Allocation for a Non Domestic Use shall not exceed 0.55 metres of water per hectare of
Allocation annually.
V.
Under 3.d., a statement was added (bolded and underlined below) to ensure that G\NI/ designated
the appropriate fee to be charged. The following identifies the addition bolded and underlined:
Premises that have both Potable and Non Potable water supply from the RDNO available at the
property line must use Non Potable water for all Bona Fide Agricultural Use. If Potable Water
is used for Bona Fide Agricultural Use on properties where Non Potable water is available,
domestic or non-domestic and mixed use fees as determined by the Manager - Greater
Vernon Water for water use will apply.
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BOARD of DIRECTORS - REGULAR AGENDA
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Report to: GVAC
File No.: 5730.02.02
From: Engineering
Date: December 18, 2015
Re: Purchase of Agricultural Water Allocation, Policy Endorsement and Greater Vernon Water Use and Regulation
Amendment Bylaw No. 2703
Page 3 of 3
VI.
3.f. was added to ensure that customers applying for a service in an area that is currently separated
or will be separated in the future are responsible to pay for the connection to the non-potable
service. The following outlines this addition:
3.f. Customers that make application to purchase allocation for properties that are, or will be
serviced in the future by a separated non-potable water line, must install at their cost a
connection to the non-potable waterline or provide cash in lieu. This includes properties that are
contiguous.
EXISTING POLICY:
The Policy reflects the current practices and bylaws that GVW staff use to manage Allocation with the
addition of providing clarity on payment scheduling requirements .
FINANCIAL/BUDGETARY CONSIDERATIONS:
There are no budgetary considerations for endorsement of the Policy.
PERSONNEL IMPLICATIONS:
The Policy provides clarity to staff and the Board as to the management and purchasing procedure of
Allocation for GVW.
EXTERNAL AGENCY/PUBLIC COMMENTS:
External agency or public comments have not been sought as the Policy does not significantly change
the way GVW does business but serves to clarifying the current procedures used.
COMMUNICATIONS CONSIDERATIONS:
Staff will use the Policy to educate customers who wish to purchase Allocation from GVW.
Attachments:
Draft Greater Vernon Water Purchase of Agricultural Water Allocation Policy No. ENG-WTR-005
Draft Greater Vernon Water Use and Regulation Amendment Bylaw No. 2703, 2016
Dale McT
.Eng.
General Manager, Engineering
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POLICY NO.
ENG-WTR-005
GREATER VERNON WATER PURCHASE OF AGRICULTURAL WATER
ALLOCATION
Approval Date:
PURPOSE
The purpose of this policy is to outline the parameters for purchasing Water Allocation
from Greater Vernon Water (GVW) and outlines the details in which GVW manages Water
Allocation.
POLICY
This policy applies only to those properties located within the Greater Vernon Water
service area who make application to purchase Allocation. Allocation allows a farm
property that uses water for bona fide agricultural purposes to access water at GVW
Agricultural Water Rate.
PURCHASING ALLOCATION:
1. Only properties that are granted farm status by the B.C. Assessment Authority or bona
fide agricultural use as defined by GVW Use and Regulation Bylaw No. 2545 and
which an application for Regional District of North Okanagan (RDNO) Farm
Classification (and, where applicable, a New Farm Supplemental Application for Farm
Classification) and is approved by the Manager – Greater Vernon Water are eligible to
make application to purchase additional allocation.
2. All requests to purchase Allocation must be approved by the RDNO Board of Directors.
3. Any requests to purchase Allocation in the Township of Spallumcheen must be
approved by Township of Spallumcheen prior to application to the RDNO Board of
Directors.
4. A Customer who farms two (2) or more contiguous parcels of land may be allowed to
add together the Allocation for each parcel to compute the total flow volume, and the
Customer may use the total volume permitted by the total Allocation on the said
combined lands. The two or more properties must share common property lines and
the properties must also be owned/leased by the same customer.
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5. When a customer purchases allocation (subject to Board approval), GVW staff will
prepare the “Water Allocation Form” for the customer to sign and date, and the Master
Allocation List will be updated accordingly and forwarded to the respective billing
jurisdiction.
6. Customers may reduce or eliminate their allocation by cancelling all or a portion of
their Allocation or by receiving a Development Cost Charge (DCC) or Connection Fee
credit for development and which the following applies:
a. When a customer cancels Allocation, no payment is provided to the customer
but the quarterly invoicing of Allocation will cease,
b. The DCC or Connection Fee credit will be calculated based on the current
bylaw rate to purchase Allocation and the current bylaw rate for DCCs or the
Connection Fee.
c. In both a. and b. above, the customer must summit a Water Allocation Form
as outlined in 5.
7. Only properties that are assessed to have sufficient system capacity to provide service
to the property line will be allowed to purchase Allocation.
8. The Allocation fee is an annual fee for water delivered during the Irrigation Season
however, the fee is invoiced on customer’s water bills quarterly from January 1st to
December 31st. For Allocation purchases, the following two Options are available:
Option 1: The following is a detailed procedure for application of additional allocation
that is intended to become effective January 1st of the following fiscal year. The following
steps are provided to guide the process to completion:
a. An “Application for Allocation” form is completed and submitted to the RDNO.
The subject property for all applications for allocation must be within the Greater
Vernon Water Specified Area.
b. The application is processed by the RDNO Engineering Department and a
recommendation based on the water distribution capacity and water availability is
forwarded to the next Greater Vernon Advisory Committee for recommendation
to the Board of Directors for consideration.
c. Where the sale of allocation is approved by the Board of Directors, payment for
the allocation and any allocation rates must be completed prior to April 15th.
d. Agricultural water consumption and fees for the fiscal year will be based on the
new allocation including over consumption fees.
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Option 2: The following is a detailed procedure for application of additional allocation
that is intended to become effective January 1st of the current fiscal year. The following
steps are provided to guide the process to completion:
a. The RDNO will provide monthly consumption volumes of water consumption to
all bona fide agricultural customers after agricultural turn on with an analysis of
the projected water consumption versus allocation available.
b. Where a customer is concerned they may exceed the current years allocation,
they may make application for additional allocation to be effective for the current
fiscal year and feasibly avoid the over consumption rates. An “Application for
Allocation” form must be completed and submitted to the RDNO on or before
August 15th. The subject property for all applications for allocation must be within
the Greater Vernon Water Specified Area.
c. The application is processed by the RDNO Engineering Department and a
recommendation based on the water distribution capacity and water availability is
forwarded to the next Greater Vernon Advisory Committee (first meeting in
September) for recommendation to the Board of Directors (mid-September
meeting) for consideration.
d. Where the sale of allocation is approved by the Board of Directors, payment of
the Agricultural Allocation Purchase Fee and applicable Allocation Fees for the
current year must be completed prior to September 30th.
e. Agricultural water consumption and fees for the 3rd quarter billing of the current
fiscal year will be based on the new allocation including over consumption fees.
9. Domestic and agricultural water meter pits must be separated by a minimum of 1.2
meters horizontally as per GVW Use and Regulation Bylaw No. 2545, as amended.
10. For properties with agricultural irrigation connections and with stock watering, the
stock watering will require installation of a water meter capable of capturing low water
flows. As per GVW Use and Regulation Bylaw No. 2545, as amended.
11. Premises that have both potable and non-potable water from the RDNO available at
the property line must use non-potable water for all Bona Fide Agricultural Use. If
potable water is used for Bona Fide Agricultural Use on properties where non-potable
water is available, domestic or non-domestic and mixed use fees as determined by
the Manager – Greater Vernon Water for water use will apply.
12. Allocation allows for a maximum depth of 0.55 metres of water per hectare of
Allocation to be applied annually to a property for Agricultural Water Use or the
Agricultural Over Consumption Rate will apply as per GVW Rate Imposition Bylaw No.
2672, as amended.
13. The RDNO, in granting any additional Allocation, may prescribe special terms and
conditions it deems necessary to restrict the quantity of or the manner in which water
is used.
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14. Customers may make an application to the RDNO to purchase Allocation for an area
larger than their actual property size. The application must contain a report signed by
a registered Professional Agrologist certifying the presence of a special condition
existing on the farm lands rendering additional Allocation necessary for the successful
farming of such lands. The RDNO may accept, reject, or modify the application as it
deems fair and equitable, taking into account hardship to the applicant and the
RDNO’s ability to supply the additional flow. As per GVW Use and Regulation Bylaw
No. 2545, as amended.
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REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2703
A Bylaw to amend Greater Vernon Water Use and Regulation Bylaw No. 2545, 2014
WHEREAS Section 796(1) and 796(2) of the Local Government Act, R.S.B.C., 1996, Chapter 323,
authorizes the board of a regional district to operate any service that the board considers necessary
or desirable for all or part of the regional district, and to regulate in relation to a service;
AND WHEREAS the Regional District of North Okanagan has established the Greater Vernon
Water Service for the purpose of supplying and distributing water within the local service area
consisting of the Corporation of the City of Vernon, the Corporation of the District of Coldstream,
and Electoral Areas "B" and "C" of the Regional District of North Okanagan, pursuant to the
“Regional District of North Okanagan – Greater Vernon Regional Water Supply Local Service
Establishment Bylaw No. 1262, 1994”, as amended;
AND WHEREAS the Greater Vernon Water Service is also currently providing water to portions
of Electoral Area “D” and the Township of Spallumcheen;
AND WHEREAS the Board is desirous to amend “Greater Vernon Water Use and Regulation
Bylaw No. 2545, 2014”;
NOW THEREFORE the Board of the Regional District of North Okanagan in an open meeting
assembled, hereby ENACTS AS FOLLOWS:
A. CITATION
1. This Bylaw may be cited as the “Greater Vernon Water Use and Regulation
Amendment Bylaw No. 2703, 2016”.
B. AMENDMENTS
1. Delete Section I 2.c.:
The maximum depth of water to be applied to a Premises with Allocation for a Non
Domestic Use shall not exceed 0.55 metres of water per hectare of Allocation
annually.
2. Add the underlined to Section I 3.a.ii.:
for Stock Watering, additional appurtenances, including; a water meter capable of
capturing low water flows, a shut off valve, an Approved Flow Regulator, pressure
reducing valve, meter, drain, and where the trough may freeze, a fully insulated frost
proof float valve system and/or Stock Watering Trough with auxiliary heat will be
required.
84 of 159
BOARD of DIRECTORS - REGULAR AGENDA
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3. Add the underlined to Section I 3.b.:
Water Service for Bona Fide Agricultural Use shall be metered separately from
water metered for Domestic Use and other non-agricultural uses, and at no time
shall the maximum flow rate exceed 0.78 litres per second per hectare of Allocation
or 0.13 litres per second for each Stock Watering Trough. Domestic and agricultural
water meter pits must be separated horizontally by a minimum of 1.2 meters.
4. Delete Section I 3.c. and replace with the following:
Allocation allows for a maximum depth of 0.55 meters of water per hectare of
Allocation to be applied annually to a property during the Irrigation Season for
Bona Fide Agricultural Use. Water use over the designated property Allocation
will have agricultural over consumption rates apply.
5. Add the underlined to Section I 3.d.:
Premises that have both Potable and Non Potable water supply from the RDNO
available at the property line must use Non Potable water for all Bona Fide
Agricultural Use. If Potable Water is used for Bona Fide Agricultural Use on
properties where Non Potable water is available, domestic or non-domestic and
mixed use fees as determined by the Manager – Greater Vernon Water for water use
will apply.
6. Add the following to Section I 3.:
Customers that make application to purchase allocation for properties that are, or
will be serviced in the future by a separated non-potable water line, must install at
their cost a connection to the non-potable waterline or provide cash in lieu. This
includes properties that are contiguous.
Read a First, Second and THIRD Time
this
day of
, 2016
ADOPTED
this
day of
, 2016
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
85 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.8
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 15-0537-C-WSA
TO:
Greater Vernon Advisory Committee
FROM:
Engineering Department
DATE:
December 17, 2015
SUBJECT:
Water Allocation Purchase for 6585 L & A Road, Vernon BC
RECOMMENDATION:
That it be recommended to the Board of Directors, the purchase of one (1) hectare (ha) of water
allocation be authorized for the property located at 6585 L&A Road, Electoral Area "C", and legally
described as Lot 10, Section 13, Twp 8, Plan KAP1362.
BACKGROUND:
At the July 6, 2011 Board of Directors meeting, the following resolution was passed:
"That the following principle be approved for consideration in formulating the 2011 Greater
Vernon Water Utility rates and fees bylaw: That farm irrigation water a/location only be
sold in areas where non potable water is available, except as approved by the Board of
Directors."
SUMMARY:
Beverly and Leslie Ross have applied to purchase one (1) ha of Allocation for the property at 6585 L&A
Road. The Ross's purchased this property with the intention of starting farming activities on the land.
The Master Water Plan identifies these properties as not being within the boundaries of a Separation
Area and hence will not receive non-treated irrigation water in the foreseeable future.
The subject property currently has no allocation assigned and is zoned as Country Residential.
Accordingly, staff recommends that the purchase of one (1) ha of farm irrigation water allocation for the
properties located at 6585 L&A Road.
86 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.8
RE: Water Allocation Purchase for 6585 L & A Road, Vernon BC
Dated: Dec. 17, 2015
Page 2 of 2
DISCUSSION:
The applicants have indicated that they require water allocation to facilitate start-up of their new farming
business.
The parcel currently has no allocation assign to it. The applicant is requesting the purchase of one (1)
hectare (ha) of water Allocation for the parcel. This Allocation purchase, if approved, will provide
irrigation water and stock water for the applicant's farm start up.
The current status of the subject property is as follows:
1. The subject property has a total area of 4.01 ha;
2. The property currently has 0.0 ha of assigned Allocation;
3. The applicant wishes to purchase one (1) ha of Allocation for a total of 1.0 ha of Allocation
assigned to this property, which is under the total property size;
4. The cost to purchase Allocation is $6,000.00 per ha, therefore the cost to the applicant to
purchase the additional one (1) ha of Allocation would be $6,000.00;
5. This property is not located within the Agricultural Land Reserve (ALR);
6. This property does not currently have farm status as per the Provincial BC Assessment
Authority but the applicant is currently in the process of applying for farm status. An alternative
option for the applicant is to apply for RDNO farm classification for Agricultural Water Rates on
a yearly basis.
7. The applicants have applied for a 50mm irrigation water service as the property is not currently
served with water and all conditions for metering will apply.
The water source proposed to provide irrigation water to the subject property is treated potable water
from Duteau Creek Water Treatment Plant (DCWTP) which has sufficient capacity to supply the
additional flow rate. The RDNO is endeavouring to minimize the impact on the DCWTP by encouraging
treated potable water to be used for domestic purposes only. This property is not located within a
proposed Separation Area and will not be provided with a separate non treated irrigation connection.
The applicant has no option but to use the treated water source currently available, hence staff
recommend approving the sale of one (1) ha of allocation to this property.
Reviewed and endorsed by:
~bmitte~:
~~-----Larry Gardiner, AScT
Engineering Technologist - Greater Vernon
Water
1
avid Se ell,
Ch:fA:h:trative Officer
87 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.8
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THIS MAP IS NOT TO BE USED FOR NAVIGATION
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
Date and Time Printed: 12/22/2015 9:29 AM
1
28739
Regional District of North Okanagan Mapping Site
PLAN 17290
NAD_1983_UTM_Zone_11N
©Regional District of North Okanagan
Notifications
Evacuation Order
Evacuation Alert
Evacuation Order Rescinded - Are:::
Fire Boundary
Fire Perimeter
Easement RW
Area B CAD Lines
Electrical RW
GasRW
Railway RW
GVWRW
Roadway RW
Utility RW
GVParks RW
Prop_SRW
LUC
Hooks
Creeks
LD_DL_LS
Lot Lines
Lease Lot
River
Strata Lot
Strata Rd
Swamp
Stream
Trailer Lot
6585 L&A Road
Notes
88 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.9
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5212.01.2016.Capital
TO:
Greater Vernon Advisory Committee
FROM:
Engineering
DATE:
December 16, 2015
SUBJECT:
Early Budget Approval of 2016 Capital Works projects: Kalamalka Lake
Intake, Ranch Well Control Valve and Water Main Improvements: South
Vernon Irrigation District, PV Road (32nd Avenue to 35th Avenue), 3Q1h
Street and 29th Avenue
RECOMMENDATION 1:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2016
revenue for the Kalamalka Lake Intake extension improvements in the amount of $185,000.
RECOMMENDATION 2:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2016
revenue for the Ranch Well Control improvements in the amount of $70,000.
RECOMMENDATION 3:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2016
revenue for the South Vernon Irrigation District - East (SVID-E) improvements in the amount of
$180,000.
RECOMMENDATION 4:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2016
revenue for the Pleasant Valley Road, 32nd Avenue to 35th Avenue pipe replacement in the amount of
$370,000.
RECOMMENDATION 5:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2016
revenue for the 30th Street - Highway 6 to 30th Avenue - pipe improvements in the amount of $75,000.
RECOMMENDATION 6:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2016
revenue for the 29th Avenue - 29th Street to 30th Street pipe improvements in the amount of $110,000.
89 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.9
File No.: 5212.01.2016.Capital
Re: Early Budget Approval of 2016 Capital Works projects: Kalamalka Lake Intake, Ranch Well Control Valve and Water
main improvements: South Vernon Irrigation District, PV Road, 301h Street and 29th Street
Dated: December 16, 2015
Page 2 of 5
SUMMARY:
Staff are requesting early budget approval for six (6) capital works projects. All of the projects listed
below have a time sensitive component to them. Three of the projects require construction before the
irrigation season and high demands. The other three projects are being completed in partnership with
the City of Vernon who are completing early tendering as past practice has shown that we receive
more bids resulting in a more competitive tender pricing.
DISCUSSION:
Kalamalka Lake Intake extension improvements
The Kai Lake intake supplies water to the Mission Hill Water Treatment Plant (MHWTP). The MHWTP
disinfects water using ultraviolet and chlorine. Each year Kai Lake experiences a number of events
that increase turbidity. Increases in turbidity can result in increased chlorine demand and reduced
ultraviolet and chlorines efficacy to disinfect. In some incidents in the past four years, the turbidity
increases have been high enough that the MHWTP has been shut off and customers supplied with
Duteau water to avoid a public notification (Water Quality Advisory or Boil Water Notice). Past studies
have indicated that some turbidity events could be a result of seiches (under water layer oscillations
caused by wind) causing a disturbance of the lake bottom. Due to the close proximity of the screen to
the lake bottom, turbid water is being drawn into the intake. It was recommended that these events
could be avoided by raising the intake to 3.0 m above the lake bottom, but keeping the intake at a
depth of 20 m below the water surface, which requires an extension of the intake.
The Kai Lake intake extension project was approved in 2015 with a budget of $200,000. A consultant
was selected and design commenced. The subsequent construction estimate based on more detailed
design is $345,800 and additional budget funds are required. In 2016, the necessary additional
funding is $185,000.
A shut down of the MHWTP is necessary to complete this project. Due to the permitting process and
community water demands, the ideal time for a shut down is during winter and early spring months
when there is less demand on the system and the entire system can be supplied by the Duteau Creek
Water Treatment Plant. In order to facilitate the project proceeding in the spring, the project must be
tendered immediately to allow material purchases which may take up to eight (8) weeks delivery and
hence early budget approval is required in order for this project to proceed as scheduled. If early
approval is not received, the project would be delayed and re-scheduled for late 2016 or early 2017.
Funding will come from 2016 revenue.
Ranch Well Control improvements
The King Edward system is entirely dedicated to the supply of irrigation water. Last season the King
Edward reservoir was almost fully depleted. There is currently no method of supplying this system
once the reservoir is empty. This project would add a connection to Ranch Well #1 so that an
additional supply of untreated water is available to supplement this irrigation system.
Funding will come from 2016 revenue.
90 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.9
File No.: 5212.01.2016.Capital
Re: Early Budget Approval of 2016 Capital Works projects: Kalamalka Lake Intake, Ranch Well Control Valve and Water
main improvements: South Vernon Irrigation District, PV Road, 3Q1h Street and 29th Street
Dated: December 16, 2015
Page 3 of 5
South Vernon Irrigation District Improvements
The Regional District of North Okanagan (RDNO) petitioned the property owners in the South Vernon
Irrigation District - East (SVID-E) service area in order to determine the future direction of the SVID-E
after the Swan Lake weir was overtopped in the spring of 2015. The two options for the property
owners were to have the RDNO continue as owner of the SVID-E with the users to pay for upgrading
the system and connecting to the Claremont well or to dissolve the system. The petition results
indicated that 94% were in favour of RDNO continuing to own and operate the system with completing
upgrades and connecting to the Claremont well.
Early budget approval of this project is required so the RDNO can meet its obligation to supply water
to the SVID-E system users by irrigation season.
Funding will come from Greater Vernon Water (GVW) revenue and will be repaid by the SVID-E users
over 20 years through the SVID-E user rates. Repayment amounts will be calculated using Municipal
Finance Fund interest rates.
Pleasant Valley Road, 32nd Avenue to 35th Avenue pipe replacement
The City of Vernon is completing a road and utilities upgrade project on Pleasant Valley Road from
35th Avenue to 32nct Avenue and a short section of 35th Avenue. The pipe segments within the limits of
the project are cast iron installed in the 1920s. The pipes have reached the end of their life
expectancy and require replacement; they have significant diameter restrictions due to internal
tuberculation. The mains on Pleasant Valley Road are expected to retain the same diameter, while
the diameter of the main on 35th Avenue will be increased to 200 mm to support system redundancy
downtown.
The City has found from past experience that tendering projects in the winter months results in more
competitive construction prices. Early budget approval will allow the RDNO to leverage the
partnership to take advantage of both cost savings from road upgrade costs shared with the City and
potential lower construction cost.
Funding will come from 2016 revenue.
30th Street - Highway 6 to 30th Avenue - pipe improvements
The City of Vernon is completing a road and utilities upgrade project on 30th Street from Highway 6
(25th Avenue) to just north of 30th Avenue. The RDNO has partnered with the City for the design of this
project in order to reduce costs to both organizations. The City has found from past experience that
tendering projects in the winter months results in more competitive construction prices and they would
like to tender this project prior to the normal RDNO budget approval schedule. Early budget approval
will allow the RDNO to leverage the partnership to take advantage of both cost savings from road
upgrade costs shared with the City and potential lower construction cost.
The water main along 30th Street is ductile iron and was installed in 1979. Replacement or resizing at
this time is not required; however, some adjacent improvements is certainly beneficial, which include
upsizing the connections to cross streets while the road is being reconstructed. The main at 28th
Avenue is a 150 mm diameter cast iron pipe installed in 1959 and the system would benefit from
91 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item E.9
File No.: 5212.01.2016.Capital
Re: Early Budget Approval of 2016 Capital Works projects: Kalamalka Lake Intake, Ranch Well Control Valve and Water
main improvements: South Vernon Irrigation District, PV Road, 30 1h Street and 291h Street
Dated: December 16, 2015
Page 4 of 5
replacement and ups1zing. The main at 29th Avenue on the east side of 3Qth Street is a 50 mm
diameter copper pipe installed in 1962 and has experienced failure. It should be replaced with the
extents of this project. Other minor improvements to some services are also planned .
Funding will come from 2016 revenue.
29th Avenue - 29th Street to 30th Street pipe improvements
The City of Vernon is completing a road and utilities upgrade project on 29th Avenue from 29th Street
to 30th Street. The City has found from past experience that tendering projects in the winter months
results in more competitive construction prices and have proposed to tender this project prior to the
normal RDNO budget approval schedule. This project could potentially be included in a tender
package with the 30th Street - Highway 6 to 30th Avenue project. Early budget approval will allow the
RDNO to leverage the partnership to take advantage of both cost savings from road upgrade costs
shared with the City and potential lower construction cost.
The water main along 29th Avenue is a 50 mm diameter copper pipe installed in 1962. It has a break
history and should be replaced .
Funding will come from revenue .
Submitted by:
Reviewed and endorsed by:
~)~
Dale Mel
.Eng
General Manager, Engineering
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REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5700.09.06
TO:
Greater Vernon Advisory Committee
FROM:
Engineering Department
DATE:
December 21, 2015
SUBJECT:
2016 Infrastructure Planning Grant Program Application
RECOMMENDATION:
That it be recommended to the Board of Directors, the funding application for $10,000 to the
Ministry of Community, Sport and Cultural Development, Infrastructure Planning Grant Program
for the Ultraviolet Treatment and Air Scrubbing Pilot Project at Duteau Creek Water Treatment
Plant (DCWTP) be endorsed.
SUMMARY:
This project investigates the feasibility to utilize the benefits of the existing Duteau Creek Water
Treatment Plant (DCWTP) facility followed by air scrubbing of post chlorinated water for DBP
reduction and UV treatment as an innovative approach to achieve the Provincial Health 4-3-2-10 treatment guidelines and to support an application for a filtration equivalency/exclusion at the
DCWTP.
DISCUSSION:
In the peer review of the Duteau Creek WTP - Filtration Pilot Testing Report Peer Review
completed by Stantec Consulting Ltd. it was suggested:
"that based on the excellent performance of the OAF process the OAF effluent quality is
approaching the turbidity levels of filtered water (less than 0.3 NTU) in Guidelines for
Canadian Drinking Water Quality. The addition of filtration process may provide only marginial
benefits in terms of water quality improvement. To improve the system robustness, and to
address the DOC/TOG issue with the current available resource, we recommend the District
to consider the following:
1. Adding UV disinfection downstream of the OAF process and prior to the chlorination
at storage reservoir;
2. Aeration/air stripping of chloroform and other TH Ms at the reservoir."
The Ministry of Community, Sport and Cultural Development manages the Infrastructure Planning
Grant Program (IPGP). The purpose of the IPGP is to assist local governments in developing
sustainable infrastructure that will improve public health and safety, protect the natural
environment and strengthen local and regional economies. The maximum grant for approved
projects is $10,000 when $15,000 or more is spent.
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Page 2 of 2
The 2012 Greater Vernon Water (GVW) Master Water Plan (MWP) identifies that water treated
at the DCWTP meets provincial standards for turbidity, virus and bacteria removal but does not
meet standards for protozoa removal. In addition, the high amount of organic carbon in the source
water creates disinfection byproducts (DBP) that are above Canadian standards within the
Greater Vernon Water (GVW) distribution system . The MWP recommended the addition of
filtration at the DCWTP in order to meet these standards, however, since the defeat of the
borrowing referendum in the fall of 2014, staff has completed a preliminary assessment of
alternative options to reduce the health risk to customers. An option that appears favorable
includes UV treatment at the DCWTP to meet protozoa removal requirements and air scrubbing
in the DCWTP reservoir to reduce the amount of DBPs produced.
The project is to complete a pilot study to field test the viability of installing UV and air scrubbing
of post chlorinated treated water in the DCWTP reservoir in place of constructing a filtration facility
at a significant investment and to seek supporting research to assist support by the Interior Health
Authority for this alternate treatment option. The proposed study is to pilot test the proposed
technologies (UV treatment and air scrubbing on the reservoir) to assess that these technologies
are acceptable in the field before a significant investment is made and ensure that installation can
meet Provincial Drinking Water Drinking Water standards. The goal of this project is to seek a
filtration equivalency/exclusion from Interior Health Authority thereby eliminating/delaying the
expense of constructing of a complete filtration facility at the DCWTP.
The preliminary estimates to construct the proposed facility is in the range of $8M - $1 OM vs the
cost of a filtration facility at the DCWTP of $18M, $26.SM to $36M (2012 MWP - Option 1, 2 and
3 respectively). We are in the process of a Master Water Plan review process through a
Stakeholder Advisory Committee and this option for water treatment at the DCWTP facility may
have significant impact on cost projections for each option.
FINANCIAL I BUDGETARY CONSIDERATIONS:
The RDNO will be applying for one IPGP grant to fund a study to assess the potential for ultraviolet
and air scrubbing at Duteau WTP with a total project cost of $40,000. If the IPGP application is
successful, the IPGP will fund $10,000 with $30,000 being funded from operations. If the grant
application is not successful, the project will still proceed, with total funding being supplied from
operations.
Reviewed and Endorsed by:
~~
McTa~ng.
Dale
General Manager, Engineering
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REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5700.09.03.2016
TO:
Board of Directors
FROM:
Engineering
DATE:
January 4, 2016
SUBJECT:
Okanagan Basin Water Board 2016 Water Conservation and Quality
Improvement Grant
RECOMMENDATION:
That it be recommended io the Board of Directors, the application to the Okanagan Basin Water
Board 2016 Water Conservation and Quality Improvement Grant for $30,000 to complete the
Watershed Vulnerability Mapping Project, be endorsed.
SUMMARY:
Staff is applying for a $30,000 grant from the Okanagan Basin Water Board (OBWB) 2016 Water
Conservation and Quality Improvement Program to complete the Watershed Vulnerability
Mapping Project. The application requires a resolution of endorsement from the Regional District
of North Okanagan (RDNO) Board.
DISCUSSION:
Greater Vernon Water (GVW) is seeking to move forward on actions identified by the Watershed
Assessment Response Plans for the Duteau Creek and Coldstream Creek watersheds to protect
water quality and quantity. In order to do so, staff will engage a technical consultant to bring
together existing data (SHIM-Sensitive Habitat Inventory Mapping, Stormwater Outfall Monitoring,
Hydrometric Station Monitoring, Groundwater Monitoring, Turbidity Monitoring, etc.) for the
purpose of mapping risks and identifying the most vulnerable locations to establish priorities for
management. Previous work by the District of Coldstream to identify six priority projects via the
SHIM project resulted in a valuable work plan (2010-2015) that led to the construction of several
water quality improvement works such as the Kidston Road Bioswale and cattle exclusion fencing
in the Coldstream Creek Watershed. GVW proposes to initiate a similar work plan to address
other vulnerable locations along Coldstream Creek and to expand the scope of this work to include
Kalamalka Lake and the Duteau Creek Watershed.
Vulnerability mapping will support several planning processes that GVW is engaged in. The
Drought Management Plan was reviewed in 2011 and at that time gaps were noted to be
addressed once sufficient data was available. GVW now has the hydrological data to initiate an
analysis of groundwater levels around the Duteau Creek Reservoirs, helping to better understand
why the reservoirs may not fill despite a significant snowpack (as was seen in 2009). Vulnerability
mapping is a useful tool for assessing the hydrological impacts of activities within the watershed,
such as logging above the reservoirs (snow sensitive area), which may impact the volume of
water filling those reservoirs. Staff wish to see the highest risk locations mapped to direct logging
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Page - 2 -
activities to less vulnerable areas in the watershed. GVW would also like to have an analysis
completed of the supply shortage risks for Kalamalka Lake, as it is not currently included in the
GVW Drought Management Plan. Kalamalka Lake was not included as it was unlikely that the
full licence would be utilized but current infrastructure allows more water to be drawn from the
Kalamalka source if needed during a shortfall on supply from the Duteau Creek source. The
ability to use these two sources ties into Emergency Response Planning as well, recognizing both
drought and pollution can lead to a supply shortage emergency that may require switching
customers from one source to the other and servicing the whole utility from one supply.
Lastly, this vulnerability mapping project will support the following recommendations of the GVW
Duteau Creek Watershed and North Kalamalka Lake Intake Source Assessment Response
Plans:
1.1
1.2
2.1
2.3
2.5
4.1
5.1
6.2
9.1
11.1
Duteau Creek Watershed Assessment Resnonse Plan IDCWARP)
GVW Staff meet with MFLNRO and DWO to develop strategies to address (1) Source
of Turbidity caused by cattle aclivl1y and (2) Source of Bacteria/protozoa/virus related
to cattle activitv.
Access to sensitive areas along watercourses, lakes and wetlands be restricted as the
forest cover changes (from forest development, salvage logging, pine beetle or other
forest health issues) to protect the water quality.
Results of Stream Crossing assessments be reviewed and improvements
implemented at moderate and hiqh hazard sites.
Ministry of Forest and Range develop and implement a review process to confirm
existing stream crossing structures on the Duteau Creek main stem, and major
tributaries downstream of the areas affected by pine beetle are adequately sized to
safelv convev oroiected future oeak flows.
GVW and /HA should review the expansion of the pine beetle with To/ko. Review
proposed salvaae harvestinq pfans and options.
MoE applications for use of pesticides in watersheds upstream of Headgates should
be referred to G VW for review.
Cooperative p/an to implement source trackinq to identifv contaminates.
Develop a historic water use and hydraulic record, monitor future stream flows to
understand the effects of pine beetle attack and climate change on the watershed
hvdro/oav.
Consider developing a wildfire preparedness plan that would address drinking water
related concerns, include long term fuel reduction plan and firebreak plan (consider
with future cut block harvestina olans).
GVW and /HA should review the source protection response plan annually and update
on a 5 vear basis (or as a result of siqnificant increase to risks to source water).
Several recommendations require monitoring of water flows/quality to understand effects of
logging, roads and stream crossings, cattle activity, wildfire, pine beetle and climate change on
watershed hydrology. Now that this data has been collected, highest risk areas need to be
identified to provide clarity to all stakeholders on what locations are better suited for specific
activities.
North Kalamalka Lake Intake Source Assessment Resoonse Plan INKLSARPl
5.2.3/5.2.5
Establish/Protect the Intake Protection
Zone (IPZ)
5.2.4/5.2.6
Stormwater Outfall
Monitorina/lmorovements
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Watershed Control Program - work with
District of Coldstream to manage fecal
contamination from Coldstream Creek.
Annual overview of changes to North Arm,
Kalamalka Lake
Emergency Preparedness for a Petroleum
or Sewaqe Spill
Impacts of Kalavista Laqoon on IPZ
Work with OBWB on Milfoil Control
Proqram to Mitiqate Turbidity Impacts
Identify Data Gaps in Mapping of
Kalamalka Lake
5.2.6
5.2.9
5.2.10/5.2.13
5.2.11
5.3.2
5.3.4
Work is needed to bring together data on the water quality risks thereby clarifying protection
measures needed for the Intake Protection Zone. In 2012-2015, staff worked on identifying
stormwater pollution risks by mapping high contaminate stormwater outfalls into Kalamalka Lake.
Now that those outfalls have been identified, a rain drop analysis is needed to map the pollution
sources from the drainage system and to suggest priorities for pollution mitigation measures to
reduce contamination to Kalamalka Lake.
FINANCIAL I BUDGETARY CONSIDERATIONS:
The RDNO will be applying for one OBWB grant, seeking a total of $30,000.
If OBWB funding is not awarded, staff will seek other funding opportunities or scale back the
proposed project. The Watershed Vulnerability Mapping Project would be delayed if grant
funds are not made available, preventing timely action to address pollution loading into Kalamalka
Lake and Coldstream and Duteau Creeks, in addition to delaying a timely assessment of water
supply risks, particularly in light of the 2015 drought and predicted low snowpack for 2016.
PERSONNEL IMPLICATIONS:
The proposed project will be managed by RDNO staff. This work has been planned as part of
existing programs to monitor and assess water quality and quantity risks, but will require contract
work and in-kind support from the District of Coldstream to build on existing data and move
forward on prioritizing action on the most vulnerable locations.
Submitted by:
Submitted by:
{)IJJtb
Jennifer Miles, MEDes
Water Sustainability Coordinator
ReneGlark, AScT
Water Quality Manager
'
\
.
C
\~
Reviewed and Endorsed by:
\
)
Zee Marcolin, P.Eng.
Mana er~ Greater Vernon
Reviewed and Endorsed by:
-r~~
_[Q.)/)
ater
McTagg~ng.
Dale
General Manager, Engineering
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Subject: OBWB 2016 Water Conservation and Quality Improvement Grant Program
Reviewed and Endorsed by:
Page - 4 -
r n lusion:
inistrative Officer
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January 20, 2016 - Item G.1a
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the GREATER VERNON ADVISORY COMMITTEE of the
REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District
Office on Thursday, January 7, 2016.
Members:
Director J. Cunningham
Alternate Director J. Garlick
Councillor G. Kiss
Director B. Fleming
Director M. Macnabb
Alternate Director B. Spiers
Director A. Mund
T. Osborn
City of Vernon
District of Coldstream
District of Coldstream
Electoral Area “B”
Electoral Area "C"
City of Vernon
City of Vernon
Agricultural Representative
Staff:
S. Banmen
D. McTaggart
T. Nelson*
K. Pinkoski
P. Juniper*
Z. Marcolin*
R. Clark*
J. Lord*
L. Schrauwen
General Manager, Finance
General Manager, Engineering
Community Development Coordinator
Manager, Parks
Deputy Corporate Officer
Manager, Greater Vernon Water
Water Quality Manager
Project Engineer
Executive Assistant, Engineering
Also Present: Director R. Fairbairn*
Director D. Dirk
Councillor P. McClean
Councillor G. Taylor
Director C. Lord
Media and Public
Electoral Area “D”
District of Coldstream
District of Coldstream
District of Coldstream
City of Vernon
Chair
Vice Chair
Board Chair
* Denotes presence for part of meeting
CALL MEETING TO ORDER
The meeting was called to order at 8:02 a.m.
ELECTION OF CHAIR / VICE CHAIR
Appointment of Chief Election Officer
Moved and seconded by Director Fleming and Alternate Director Garlick
That Paddy Juniper, Deputy Corporate Officer be appointed as the Chief Election Officer for the
Election of Chair and Vice Chair of the Greater Vernon Advisory Committee.
CARRIED
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Minutes – Regular
-2-
January 7, 2016
Appointment of Scrutineer
Moved and seconded by Director Fleming and Alternate Director Garlick
That Richard Rolke be appointed as the Scrutineer for the Election of Chair and Vice Chair of the
Greater Vernon Advisory Committee.
CARRIED
Election of Greater Vernon Advisory Committee Chair
The Deputy Corporate Officer called three times for nominations for the office of Chair of the
Greater Vernon Advisory Committee pursuant to the provisions of Section 792 of the Local
Government Act.
Director Macnabb nominated Director Cunningham.
nomination.
Director Cunningham accepted the
Councillor Kiss nominated Alternate Director Garlick. Alternate Director Garlick declined the
nomination.
There being no other nominations, Director Cunningham was elected Chair of the Greater Vernon
Advisory Committee by acclamation.
Election of Greater Vernon Advisory Committee Vice Chair
The Deputy Corporate Officer called three times for nominations for the office of Vice Chair of the
Greater Vernon Advisory Committee pursuant to the provisions of Section 792 of the Local
Government Act.
Director Macnabb nominated Alternate Director Garlick. Alternate Director Garlick accepted the
nomination.
There being no other nominations, Alternate Director Garlick was elected Vice Chair of the
Greater Vernon Advisory Committee by acclamation.
Director Cunningham assumed the Chair.
APPROVAL OF AGENDA
Greater Vernon Advisory Committee – January 7, 2016
Moved and seconded by Alternate Director Garlick and Director Macnabb
That the Agenda of the January 7, 2016 Greater Vernon Advisory Committee meeting be
approved with the following additions:
- Item G.6 – Okanagan Basin Water Board 2016 Water Conservation and Quality Improvement
Grant
- Item G.7 – Motion from the January 6, 2016 Board of Directors meeting: Greater Vernon
Cultural Plan – Greater Vernon Advisory Committee (GVAC) Workshop No.9
CARRIED
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Minutes – Regular
-3-
January 7, 2016
ADOPTION OF MINUTES
Greater Vernon Advisory Committee – Special – December 8, 2015
Moved and seconded by Director Mund and Alternate Director Garlick
That the minutes of the December 8, 2015 Greater Vernon Advisory Committee Special meeting
be adopted as circulated.
CARRIED
Greater Vernon Advisory Committee – December 10, 2015
Moved and seconded by Director Fleming and Alternate Director Spiers
That the minutes of the December 10, 2015 Greater Vernon Advisory Committee meeting be
adopted as circulated.
CARRIED
DELEGATIONS
Water Allocation Purchase for 6585 L & A Road, Vernon, B.C. (ROSS, Beverly and Leslie)
Beverly and Leslie Ross spoke in favour of their application.
NEW BUSINESS
Greater Vernon Water Purchase of Agricultural Water Allocation Policy No. ENG-WTR-005
and Greater Vernon Water Use and Regulation Amendment Bylaw No. 2703, 2016
Moved and seconded by Director Fleming and Alternate Director Spiers
That it be recommended to the Board of Directors, the Greater Vernon Water Purchase of
Agricultural Water Allocation Policy No. ENG-WTR-005 be endorsed.
CARRIED
Moved and seconded by Director Mund and Alternate Director Garlick
That it be recommended to the Board of Directors, Greater Vernon Water Use and Regulation
Amendment Bylaw No. 2703, 2016 be given First, Second and Third Readings; and further,
That it be recommended to the Board of Directors, Greater Vernon Water Use and Regulation
Amendment Bylaw No. 2703, 2016 be Adopted.
CARRIED
Water Allocation Purchase for 6585 L & A Road, Vernon, BC
Moved and seconded by Director Fleming and Agricultural Representative Osborn
That it be recommended to the Board of Directors, the purchase of one (1) hectare (ha) of water
allocation for the property located at 6585 L&A Road, Area C, and legally described as Lot 10,
Section 13, Twp 8, Plan KAP1362 be authorized.
CARRIED
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Minutes – Regular
-4-
January 7, 2016
Early Budget Approval of 2016 Capital Works projects: Kalamalka Lake Intake, Ranch Well
Control Valve and Water Main Improvements: South Vernon Irrigation District, PV Road
(32nd Avenue to 35th Avenue), 30th Street and 29th Avenue
Moved and seconded by Councillor Kiss and Director Fleming
That it be recommended to the Board of Directors, early budget approval of funds be given from
2016 revenue for the Kalamalka Lake Intake extension improvements in the amount of $185,000.
CARRIED
A motion relating to early budget approval of funds for the Ranch Well Control Improvements was
moved and seconded by Directors Macnabb and Fleming. After debate and amendments the
following motion was voted on:
That it be recommended to the Board of Directors, early budget approval of funds be given from
2016 revenue for the Ranch Well Control improvements in the amount of $115,000.
CARRIED
A motion relating to early budget approval of funds for the South Vernon Irrigation District – East
(SVID-E) improvements was moved and seconded by Agricultural Representative Osborn and
Director Macnabb. After debate and amendments the following motion was voted on:
That it be recommended to the Board of Directors, early budget approval of funds be given from
reserves for the South Vernon Irrigation District – East (SVID-E) improvements in the amount of
$180,000.
CARRIED
Moved and seconded by Director Mund and Alternate Director Garlick
That it be recommended to the Board of Directors, early budget approval of funds be given from
2016 revenue for the Pleasant Valley Road, 32nd Avenue to 35th Avenue pipe replacement in the
amount of $370,000.
CARRIED
Moved and seconded by Alternate Director Spiers and Director Mund
That it be recommended to the Board of Directors, early budget approval of funds be given from
2016 revenue for the 30th Street - Highway 6 to 30th Avenue - pipe improvements in the amount
of $75,000.
CARRIED
Moved and seconded by Director Mund and Alternate Director Garlick
That it be recommended to the Board of Directors, early budget approval of funds be given from
2016 revenue for the 29th Avenue – 29th Street to 30th Street pipe improvements in the amount of
$110,000.
CARRIED
2016 Infrastructure Planning Grant Program Application
Moved and seconded by Directors Fleming and Macnabb
That it be recommended to the Board of Directors, the funding application for $10,000 to the
Ministry of Community, Sport and Cultural Development, Infrastructure Planning Grant Program
for the Ultraviolet Treatment and Air Scrubbing Pilot Project at Duteau Creek Water Treatment
Plant (DCWTP) be endorsed.
CARRIED
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January 7, 2016
East Hill and West Vernon Community Gardens Infrastructure Replacement Project 2015
Moved and seconded by Directors Fleming and Macnabb
That the report from the Kindale Developmental Association, dated December 2015 and titled
“East Hill and West Vernon Community Gardens – Infrastructure Replacement Project 2015”, be
received for information.
CARRIED
Okanagan Basin Water Board 2016 Water Conservation and Quality Improvement Grant
Moved and seconded by Agricultural Representative Osborn and Director Fleming
That it be recommended to the Board of Directors, the application to the Okanagan Basin Water
Board 2016 Water Conservation and Quality Improvement Grant for $30,000 to complete the
Watershed Vulnerability Mapping Project be endorsed.
CARRIED
Greater Vernon Cultural Plan – GVAC Workshop No. 9
At the January 6, 2016 Board of Directors meeting, a motion relating to directing staff to develop
five-year operating and management agreements with not-for-profit organizations for the
management and operation of Regional District owned cultural facilities was referred back to the
Greater Vernon Advisory Committee for discussion. The motion was moved and seconded by
Directors Fleming and Macnabb and after debate and housekeeping amendments, the following
motion was voted on:
That it be recommended to the Board of Directors, staff be directed to develop five-year operating
and management agreements with not-for-profit organizations for the management and operation
of Regional District owned or licensed cultural facilities; and further,
That the following general guidelines be used for drafting the operating and management
agreements with the not-for-profit organizations:
The Regional District:
- will, at its own expense, be responsible for maintaining the structural components of the
building (i.e. the building envelope); subject to building assessments and agreements with
building owners regarding pre-existing conditions.
- will set aside an annual budget allocation for capital funding to be used for facility replacement
items, such as mechanical, electrical, plumbing and flooring.
- may provide funding to offset building occupancy costs associated with the facility, including
utilities; and,
- will, at its own expense, be responsible for maintaining property insurance, except for contents
insurance, for Regional District owned and licensed facilities.
The not-for-profit organization will:
- be responsible for the operation and programming of the facility in accordance with the
guidelines and expectations outlined in a multi-year operating and management agreement;
and
- be responsible for the maintenance of the facility, including repair and replacement required
due to regular wear and tear,
with funding responsibilities to be negotiated as part of each operating and management
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agreement.
CARRIED
BUSINESS ARISING FROM DELEGATIONS
Greater Vernon Pickleball Committee and Greater Vernon Tennis Association
Moved and seconded by Directors Fleming and Macnabb
That it be recommended to the Board of Directors, staff be directed to provide a report regarding
the Greater Vernon Pickleball Committee and the Greater Vernon Tennis Association’s request
that the Greater Vernon Advisory Committee consider including the construction of two (2)
separate facilities for multiple pickleball and tennis courts at Marshall Field; and further,
That staff provide a costing summary for the construction of pickleball and tennis courts including
the current supply of courts in Greater Vernon, operation and funding source options for new
proposed courts, potential other uses for the land identified at Marshall Fields, who would operate
and/or program the courts, and other location options for the courts.
CARRIED
REPORTS
Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Committee Meeting
Minutes
Moved and seconded by Director Fleming and Alternate Director Garlick
That the following minutes of the Greater Vernon Water 2012 Master Water Plan Stakeholder
Advisory Committee meetings be received for information:
- December 3, 2015
- December 17, 2015
CARRIED
Moved and seconded by Alternate Director Garlick and Councillor Kiss
That it be recommended to the Board of Directors, staff be directed to provide a copy of the
Stantec report on peer review of filtration and to prepare a report regarding the differences
concerning the total treatment cost and total volume of water treated at the Duteau Creek and
Mission Hill Water Treatment Plants in the 2011 GVW Annual Report vs. that reported in the
December 17, 2015 Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory
Committee minutes.
CARRIED
IN CAMERA
Moved and seconded by Alternate Director Spiers and Director Mund
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Greater Vernon
Advisory Committee convene In Camera to deal with matters deemed closed to the public in
accordance with Section 90(1)(e) of the Community Charter.
CARRIED
150 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item G.1a
Greater Vernon Advisory Committee
Minutes – Regular
-7-
January 7, 2016
The regular meeting of the Greater Vernon Advisory Committee adjourned to meet In Camera at
9:52 a.m.
The regular meeting of the Greater Vernon Advisory Committee reconvened at 10:35 a.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:35 a.m.
CERTIFIED CORRECT
Chair
Juliette Cunningham
General Manager, Finance
Stephen Banmen
151 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item G.1b
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the ELECTORAL AREA ADVISORY COMMITTEE of the
REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District
Office on Thursday, January 7, 2016.
Members: Director B. Fleming
Director M. Macnabb
Director R. Fairbairn
Director H. Cameron
Director H. Halvorson
Electoral Area “B”
Electoral Area “C”
Electoral Area “D”
Electoral Area “E”
Electoral Area “F”
Staff:
General Manager, Electoral Area Administration
General Manager, Planning and Building
Clerk, Electoral Area Administration
Also
Present:
L. Mellott
R. Smailes
C. Elley
Chair
Vice Chair
Public
CALL MEETING TO ORDER
The meeting was called to order at 2:00 p.m.
ELECTION OF ELECTORAL AREA ADVISORY COMMITTEE CHAIR and VICE-CHAIR
The General Manager, Electoral Area Administration called three times for nominations for the
office of Chair of the Electoral Area Advisory Committee.
Director Macnabb nominated Director Fleming. There being no further nominations, Director
Fleming was declared elected, by acclamation, as Chair of the Electoral Area Advisory
Committee.
The General Manager, Electoral Area Administration called three times for nominations for the
office of Vice-Chair of the Electoral Area Advisory Committee.
Director Fairbairn nominated Director Macnabb. There being no further nominations, Director
Macnabb was declared elected, by acclamation, as Vice-Chair of the Electoral Area Advisory
Committee.
Director Fleming assumed the Chair.
152 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item G.1b
Electoral Area Advisory Committee
Minutes – Regular
-2-
January 7, 2016
APPROVAL OF AGENDA
Regular Agenda – January 7, 2016
Moved and seconded by Directors Fairbairn and Cameron
That the Agenda of the January 7, 2016 Electoral Area Advisory Committee meeting be approved
with the following additions:
– Item E.4 – BC Timber Sales
– Item E.5 – Advisory Planning Commissions
– Item G.1 – Safe Communities Report
– Remove item E.2 from the In Camera agenda
CARRIED
ADOPTION OF MINUTES
Electoral Area Advisory Committee – December 10, 2015
Moved and seconded by Directors Halvorson and Macnabb
That the minutes of the December 10, 2015 Electoral Area Advisory Committee Meeting be
adopted as amended:
–
BC Timber Sales Notification Process - Amend date of slide to April 24, 2012
CARRIED
DELEGATIONS
Waiver of Lot Frontage Application
COUGHLIN, J. and S. [15-0476-C-WVR]
7125 Tillicum Road, Electoral Area “C”
No one was present to speak to the application.
Waiver of Lot Frontage Application
CREBO, B. and STOLIKER, R. c/o SHORTT, J. [15-0571-E-WVR]
280 Sugar Lake Road, Electoral Area “E”
Richard Stoliker of 280 Sugar Lake Road (applicant) spoke in favour of the application.
Development Permit with Variances Application
FURLONG, R. and L. [15-0456-F-DP / 15-0457-F-DVP]
3772 Trinity Valley Road, Electoral Area “F”
Robert Furlong of 3772 Trinity Valley Road (applicant) spoke in favour of the application.
NEW BUSINESS
Waiver of Lot Frontage Application
COUGHLIN, J. and S. [15-0476-C-WVR]
7125 Tillicum Road, Electoral Area “C”
Moved and seconded by Directors Macnabb and Fairbairn
That the memorandum from the Planning Department dated December 3, 2015 regarding Waiver
of Lot Frontage Application for the property legally described as Lot 2, Sec 20, Twp 5, ODYD,
Plan KAP81991 and located at 7125 Tillicum Road, Electoral Area “C” be received for information.
CARRIED
153 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item G.1b
Electoral Area Advisory Committee
Minutes – Regular
-3-
January 7, 2016
Moved and seconded by Directors Macnabb and Fairbairn
That it be recommended to the Board of Directors, the 10% minimum frontage requirement of
Section 802.7 of the Regional District of North Okanagan Zoning Bylaw No. 1888, 2003 be waived
for the property legally described as Lot 2, Sec 20, Twp 5, ODYD, Plan KAP81991 and located at
7125 Tillicum Road, Electoral Area “C” by reducing the lot frontage of the proposed Remainder
Lot 2 from 84.7 metres to 60.4 metres as shown on the subdivision plan attached to the Planning
Department report dated December 3, 2015.
CARRIED
Waiver of Lot Frontage Application
CREBO, B. and STOLIKER, R. c/o SHORTT, J. [15-0571-E-WVR]
280 Sugar Lake Road, Electoral Area “E”
Moved and seconded by Directors Cameron and Fairbairn
That the memorandum from the Planning Department dated December 16, 2015 regarding
Waiver of Lot Frontage Application for the property legally described as Lot 4, Sec 32, Twp 57,
ODYD, Plan 24020, Except Plan KAP70269 and located at 280 Sugar Lake Road, Electoral Area
“E” be received for information.
CARRIED
Moved and seconded by Directors Cameron and Fairbairn
That it be recommended to the Board of Directors, the 10% minimum frontage requirement of
Section 802.7 of the Regional District of North Okanagan Zoning Bylaw No. 1888, 2003 be waived
for the property legally described as Lot 4, Sec 32, Twp 57, ODYD, Plan 24020, Except Plan
KAP70269 and located at 280 Sugar Lake Road, Electoral Area “E” by reducing the lot frontage
of proposed Lot B from 84.96 metres to 20.25 metres as shown on the subdivision plan attached
to the Planning Department report dated December 16, 2015.
CARRIED
Development Permit with Variances Application
FURLONG, R. and L. [15-0456-F-DP / 15-0457-F-DVP]
3772 Trinity Valley Road, Electoral Area “F”
Moved and seconded by Directors Halvorson and Cameron
That it be recommended to the Board of Directors, that upon consideration of input from adjacent
landowners, a Development Permit with Variances be issued for the property legally described
as Lot A, Sec 23, Twp 18, R8, W6M, KDYD, Plan 18399 and located at 3772 Trinity Valley Road,
Electoral Area “F” to allow variances to the following sections of the Regional District of North
Okanagan Zoning Bylaw No. 1888, 2003:
1. Section 701.9.d by reducing the interior side yard setback of the walls of an addition to a single
family dwelling from 2 m to 0.67 m;
2. Section 307.1.b by decreasing the interior side yard setback of the eaves of an addition to a
single family dwelling from 1.0 m to 0.37 m; and further
That a Development Permit with Variances be issued for the property legally described as Lot A,
Sec 23, Twp 18, R8, W6M, KDYD, Plan 18399 and located at 3772 Trinity Valley Road, Electoral
Area “F” subject to the following:
1. The dimensions and siting of the building addition to be constructed on the land be in
accordance with the site plan, floor plan and building elevations attached to the Planning
Department report dated December 21, 2015;
154 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item G.1b
Electoral Area Advisory Committee
Minutes – Regular
-4-
January 7, 2016
2. A Section 219 Covenant be registered as a priority charge on the title of the subject property
to provide that:
a) no natural vegetation shall be removed or degraded within a horizontal distance of 15 m
from the natural boundary of the Shuswap River nor shall any development occur which
will preclude growth of natural vegetation except with the written authorization of Fisheries
and Oceans Canada and/or the Ministry of Environment;
b) no building or structure or any part thereof, including any fixed equipment may be
constructed, reconstructed, moved, extended or located, nor should any landfill, land
clearing or other disturbance take place within a horizontal distance of 15 m from the
natural boundary of the Shuswap River;
c) the use of the lower floor of the building addition be restricted to a garage use;
d) the Regional District does not represent that proposed building addition will not be
damaged by flooding or erosion;
e) the Covenantor agrees not to claim damages or to hold the Regional District responsible
for damages caused by flooding;
f)
the Covenantor indemnifies and saves harmless the Regional District from any claims,
demands, actions, and costs associated with losses or damages occurring as a result of
the breech of any provisions of the Covenant by the Covenantor; and further
That an exemption to Section 1701.3.b.i of the Regional District of North Okanagan Zoning Bylaw
No. 1888, 2003 be approved for the property legally described as Lot A, Sec 23, Twp 18, R8,
W6M, KDYD, Plan 18399 and located at 3772 Trinity Valley Road, Electoral Area “F” to permit
the Shuswap River floodplain setback to be reduced from 30 m to 22.8 m for an addition to a
single family dwelling as shown on the site plan attached to the Planning Department report dated
December 21, 2015.
CARRIED
BC Timber Sales
Moved and seconded by Directors Macnabb and Cameron
That the letter dated December 21, 2015 from the Regional Planning Projects Manager and the
letter dated December 17, 2015 from the Water Quality Manager in response to a referral
regarding proposed BC Timber Sales cutblocks within the Okanagan Timber Supply Area (TSA)
(File 18046-30 / BCTS FSP 2006) be referred to the Board of Directors for information.
CARRIED
Advisory Planning Commissions
Discussion took place regarding organization of a workshop for Advisory Planning Commission
members in spring 2016. It was suggested that upcoming Advisory Planning Commission
agendas include a request for input regarding topics to be discussed during the workshop.
REPORTS
Safe Communities Coordinator
Moved and seconded by Directors Fairbairn and Cameron
That the report dated December 30, 2015 from the Safe Communities Coordinator be received
for information.
CARRIED
155 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item G.1b
Electoral Area Advisory Committee
Minutes – Regular
-5-
January 7, 2016
Advisory Planning Commission Meetings
Moved and seconded by Directors Halvorson and Fairbairn
That the minutes of the following Advisory Planning Commission meetings be received for
information:
− Electoral Area “F” – Meeting of December 14, 2015
CARRIED
Building Inspections Statistical Reports
Moved and seconded by Directors Macnabb and Cameron
That the November 2015 Building Inspections Statistical Reports and the December 2015
Building Inspection Revenue Reports be received for information.
CARRIED
General Manager’s Report
The General Manager, Electoral Area Administration provided an update on the following:
–
–
–
–
–
Electoral Area Directors Forum (February 2-3, 2016)
LGLA Respectful Leadership Course (February 3-5, 2016)
Community Works Fund responsibility reallocation
Discretionary Grants
BC Timber Sales meeting and political involvement
IN CAMERA
Moved and seconded by Directors Fairbairn and Macnabb
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Electoral Area
Advisory Committee convene In Camera to deal with matters deemed closed to the public in
accordance with Section 90(1)(c) of the Community Charter.
CARRIED
The regular meeting of the Electoral Area Advisory Committee adjourned to meet In Camera at
2:40 p.m.
The regular meeting of the Electoral Area Advisory Committee reconvened at 3:40 p.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 3:55 p.m.
CERTIFIED CORRECT
Chair
Bob Fleming
General Manager
Leah Mellott
156 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item G.1c
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the WHITE VALLEY PARKS, RECREATION AND
CULTURE ADVISORY COMMITTEE of the REGIONAL DISTRICT OF NORTH OKANAGAN
held in the Boardroom at the Village of Lumby Municipal Hall, Lumby, BC on Monday, December
14, 2015.
Members: Director R. Fairbairn
Councillor R. Ostafichuk
Director H. Cameron
Electoral Area “D”
Village of Lumby
Electoral Area “E”
Staff:
General Manager, Finance
Community Development Coordinator
Village of Lumby, Administrator
Village of Lumby, Public Works and Parks
Superintendent
S. Banmen
T. Nelson
T. Kadla
D. Manson
Chair
Vice Chair
CALL MEETING TO ORDER
The meeting was called to order at 9:05 a.m.
APPROVAL OF AGENDA
White Valley Parks, Recreation and Culture Advisory Committee – December 14, 2015
Moved and seconded by Director Cameron and Councillor Ostafichuk
That the Agenda of the December 14, 2015 White Valley Parks, Recreation, and Culture Advisory
Committee meeting be approved as presented.
CARRIED
ADOPTION OF MINUTES
White Valley Parks, Recreation and Culture Advisory Committee – October 13, 2015
Moved and seconded by Councillor Ostafichuk and Director Cameron
That the Minutes of October 13, 2015 White Valley Parks, Recreation and Culture Advisory
Committee meeting be adopted as amended.
CARRIED
NEW BUSINESS
Proposed Concrete Slab for Hanson Park Ice Rink
Moved and seconded by Director Cameron and Councillor Ostafichuk
That the recommendations in the letter of support dated November 1, 2015 regarding the
proposed concrete slab for the Hanson Park Ice Rink be included in the 2016 White Valley Parks,
Recreation and Culture (070) financial plan.
CARRIED
157 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item G.1c
White Valley Parks, Recreation & Culture Advisory Committee
Minutes – Regular
-2-
December 14, 2015
Upgrades to the Pat Duke Arena
Moved and seconded by Councillor Ostafichuk and Director Cameron
That it be recommended to the Board of Directors, up to $25,000 be approved in the 2015 budget
for upgrades to the gas detection system at the Pat Duke arena with funding to come from the
White Valley Parks, Recreation and Culture (070) operating reserves.
CARRIED
2016 White Valley Community Grant Applications – Meeting Room Use
Moved and seconded by Councillor Ostafichuk and Director Cameron
That it be recommended to the Board of Directors, the Elves Shelves event be added as an
annually awarded community event in the White Valley Community Event Grant Policy (WVPRC003), effective as of the 2015 season.
CARRIED
Moved and seconded by Director Cameron and Councillor Ostafichuk
That it be recommended to the Board of Directors, the Family Days event be added as an annually
awarded community event in the White Valley Community Event Grant Policy (WVPRC-003),
effective as of the 2015 season.
CARRIED
Moved and seconded by Director Cameron and Councillor Ostafichuk
That it be recommended to the Board of Directors, the 2016 White Valley Community Grant Meeting Room applications, as listed in the report titled 2016 Community Grant Applications and
dated December 8, 2015, be approved.
CARRIED
Moved and seconded by Councillor Ostafichuk and Director Cameron
That it be recommended to the Board of Directors, the 2016 White Valley Community Grant –
Event application for the Skate-a-thon be denied.
CARRIED
2016 White Valley Parks, Recreation and Culture (070) Budget
Moved and seconded by Directors Cameron and Fairbairn
That it be recommended to the Board of Directors, an addition of $2,000 for a one-time grant to
the Lumby Live Society for upgrades to the gazebo located in Arbor Park, be added to 2016 White
Valley Parks, Recreation and Culture budget (070), with funds to come from reserves.
CARRIED
Moved and seconded by Director Cameron and Councillor Ostafichuk
That it be recommended to the Board of Directors, the 2016 White Valley Parks, Recreation and
Culture (070) budget proposal be approved for inclusion in the 2016 Regional District of North
Okanagan Financial Plan as amended.
CARRIED
158 of 159
BOARD of DIRECTORS - REGULAR AGENDA
January 20, 2016 - Item G.1c
White Valley Parks, Recreation & Culture Advisory Committee
Minutes – Regular
-3-
December 14, 2015
REPORTS
Monthly Reports – October and November 2015
Moved and seconded by Councillor Ostafichuk and Director Cameron
That the October and November 2015 White Valley Parks, Recreation, and Culture monthly
reports be received for information.
CARRIED
ADJOURNMENT
There being no further business, the meeting was adjourned at 11:59 a.m.
Next meeting: Thursday, January 21, 2016
CERTIFIED CORRECT
Chair
Rick Fairbairn
Community Development Coordinator
Tannis Nelson
159 of 159

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