REGULAR AGENDA BOARD of DIRECTORS MEETING CONSOLIDATED

REGULAR AGENDA BOARD of DIRECTORS MEETING  CONSOLIDATED
BOARD of DIRECTORS MEETING
Wednesday, December 9, 2015
4:00 p.m.
REGULAR AGENDA
CONSOLIDATED
This document is a consolidation of the above-noted meeting agenda and includes the
addition of the document(s) listed below. Note that documents listed below that have been
brought forward at the meeting and form a part of the agenda will be found at the back of
this agenda package.
AGENDA ADDITIONS
Agenda Item No.
G.6
Subject
−
Written Submissions – Development Permit with
Variances Application, Silver Star Ski Resort Ltd. [File
No. 15-0261-CSS-DP / 15-0268-CSS-DVP], 150 Main
Street, Electoral Area “C”
REGIONAL DISTRICT OF NORTH OKANAGAN
BOARD of DIRECTORS MEETING
Wednesday, December 9, 2015
4:00 p.m.
REGULAR AGENDA
A.
CALL MEETING TO ORDER – John Baumbrough, First Board Chair
B.
ELECTION OF CHAIR / VICE CHAIR
1. Appointment of Chief Election Officer
2. Appointment of Scrutineer
3. Nominations
Nominees will be provided an opportunity to speak to their nomination prior to the
voting process.
4. Election
a. Chair (1)
b. Vice Chair (1)
c. Destruction of Ballots
CHAIR ASSUMES SEAT
C.
APPROVAL OF AGENDA
1. Board of Directors – December 9, 2015
(Opportunity for Introduction of Late Items)
(Opportunity for Introduction of Late Items – In Camera Agenda)
RECOMMENDATION 1
(Unweighted Corporate Vote – Simple Majority)
That the Agenda of the December 9, 2015 regular meeting of the Board of Directors
be approved as presented.
Board of Directors Agenda – Regular
D.
-2-
December 9, 2015
ADOPTION OF MINUTES
1. Board of Directors – November 18, 2015
RECOMMENDATION 2
Page 1
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the November 18, 2015 meeting of the Board of Directors be
adopted as circulated.
2. Committee of the Whole – November 18, 2015
RECOMMENDATION 3
Page 8
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the November 18, 2015 meeting of the Committee of the Whole
be adopted as circulated.
3. Public Hearing [Bylaw 2690] – November 18, 2015
RECOMMENDATION 4
Page 10
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the November 18, 2015 Public Hearing [Bylaw 2690] of the Board
of Directors be adopted as circulated.
4. Public Hearing [Request to Modify Covenants KW5197 and LA35539] –
November 18, 2015
RECOMMENDATION 5
Page 12
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the November 18, 2015 Public Hearing [Request to Modify
Covenants KW5197 and LA35539] of the Board of Directors be adopted as circulated.
E.
DELEGATIONS
1. Development Permit with Variances Application
Silver Star Resort Ltd. [File No. 15-0261-CSS-DP / 15-0268-CSS-DVP]
150 Main Street, Electoral Area “C”
[See Item G.6]
2. Liquor Licence Referral Application
The Saloon at Silver Star Ski Resort c/o J. Crockett [File No. 15-0428-CSS-LIQ]
148 Silver Lode Lane, Electoral Area “C”
[See Item G.7]
Board of Directors Agenda – Regular
F.
UNFINISHED BUSINESS
G.
NEW BUSINESS
-3-
December 9, 2015
1. Recycling and Disposal Facility Recycling Hours of Operation
− Staff report dated November 6, 2015
RECOMMENDATION 6
Page 14
(Weighted Stakeholder Vote – Includes All – Simple Majority)
That as recommended by the Committee of the Whole, Policy No. ENG-SW-002
[Regional Disposal Facility Hours and Days of Operation] be amended to reflect a
change to “Winter Hours” at the Greater Vernon Recycling and Disposal Facility and
the Armstrong/Spallumcheen Recycling and Disposal Facility to run from December 1
to February 28 annually starting in 2016; and further,
That the Greater Vernon Recycling and Disposal Facility and the
Armstrong/Spallumcheen Recycling and Disposal Facility open on Sunday, November
22, 2015 and Sunday, November 29, 2015 from 9:30am to 3:30pm at an additional
cost of $5,000 to be funded from the Solid Waste Management operating reserve; and
further,
That Yard and Garden Waste at all Regional District Recycling and Disposal Facilities
be accepted free of charge year round; and further,
That staff bring back a bylaw amendment and implementation strategy to offset the
cost of providing free yard waste.
2. 2016 Regional Solid Waste Budget Deliberations
− Staff report dated November 18, 2015
RECOMMENDATION 7
Page 27
(Weighted Stakeholder Vote – Includes All – Simple Majority)
That as recommended by the Committee of the Whole, the 2016 operating and capital
budget for Regional Solid Waste Management (670) as presented at the November
18, 2015 Committee of the Whole be approved as amended and included within the
Regional District of North Okanagan’s 2016 Financial Plan.
3. Bylaw 2701 – Municipal Solid Waste Management Amendment
− Staff report dated November 27, 2015
RECOMMENDATION 8
Page 36
(Weighted Stakeholder Vote – Includes All - Simple Majority)
That Municipal Solid Waste Management Amendment Bylaw No. 2701, 2015 be given
First, Second and Third Readings.
Board of Directors Agenda – Regular
-4-
December 9, 2015
RECOMMENDATION 9
(Weighted Stakeholder Vote – Includes All – 2/3 Majority)
That Municipal Solid Waste Management Amendment Bylaw No. 2701, 2015 be
Adopted.
RECOMMENDATION 10
(Weighted Stakeholder Vote – Includes All)
That the 2016 Budget for Solid Waste Management (670) be amended to include the
free yard waste implementation strategy as outlined in the staff report dated November
27, 2015 re: Municipal Solid Waste Management Amendment Bylaw No. 2701, 2015.
4. Report of 2015 Vernon & District Multi-Use Facility Referendum Results
− Staff report dated December 1, 2015
RECOMMENDATION 11
Page 43
(Weighted Stakeholder Vote – Includes All)
That the Report of 2015 Vernon & District Multi-Use Facility Referendum Results dated
December 1, 2015 be received for information.
5. Vernon & District Multi-Use Facility Expansion (Second Ice Sheet)
− Staff report dated November 30, 2015
RECOMMENDATION 12
Page 45
(Unweighted Corporate Vote – Simple Majority)
That Vernon & District Multi-Use Facility Expansion Service Establishment Bylaw No.
2679, 2015 be Adopted.
RECOMMENDATION 13
(Weighted Corporate Vote – Simple Majority)
That Vernon & District Multi-Use Facility Expansion Loan Authorization Bylaw No.
2680, 2015 be Adopted.
RECOMMENDATION 14
(Weighted Corporate Vote – Simple Majority)
That Schedule “A” [Recreation Facilities and Related Properties] of the Greater Vernon
Recreation Facilities and Programming Service Agreement [Operations] be amended
to add “Vernon & Multi-Use Facility Expansion [Second Ice Sheet]” under the heading
of “Multi-Use Facility and Other”.
Board of Directors Agenda – Regular
-5-
December 9, 2015
6. Development Permit with Variances Application
Silver Star Ski Resort Ltd. [File No. 15-0261-CSS-DP / File No. 15-0268-CSS-DVP]
150 Main Street, Electoral Area “C”
− Staff report dated November 26, 2015
RECOMMENDATION 15
Page 51
(Part 26 – Special Voting – Includes Electoral Areas and Spallumcheen – Simple
Majority)
That a Development Permit with Variances be granted for the property legally
described as Lot A, District Lots 1355 and 5279, ODYD, Plan KAP76316 and located
at 150 Main Street, Electoral Area “C” subject to the following:
1. the dimensions and siting of the building addition to be constructed on the land be
in general accordance with the site plan and floor plans attached to the Planning
Department report dated November 26, 2015;
2. the exterior design and finish of the building addition to be constructed on the land
be in general accordance with the building elevation drawings attached to the
Planning Department report dated November 26, 2015;
3. the landscaping to be provided around the building addition be in general
accordance with the site plan attached to the Planning Department report dated
November 26, 2015;
4. all roofing material must meet the Wildfire Hazard Guidelines of the Silver Star
Official Community Plan or the equivalent under the BC Building Code Class ‘B’
fire rating requirements;
5. open areas around the proposed building be maintained to allow the passage of
emergency personnel and apparatus;
6. the addition be designed to ensure that snow shed from the roof will be retained
on the subject property and will not obstruct pedestrian access and egress from
the proposed building;
7. an Encroachment Permit being issued by the Ministry of Transportation and
Infrastructure to allow for the stairs from the elevated boardwalk to project into the
road right-of-way;
That upon consideration of input from adjacent landowners, a Development Permit
with Variances be issued for the property legally described as Lot A, District Lots 1355
and 5279, ODYD, Plan KAP76316 and located at 150 Main Street, Electoral Area “C”
to vary the following sections of the Silver Star Zoning Bylaw No. 1926, 2004:
1. Section 401.10.a by reducing the exterior side yard setback associated with a
building addition from 3 m to 0 m;
2. Section 804.1.f by reducing the number of on-site parking spaces required for an
office use with a gross floor area of 314 m2 associated with a building addition from
six (6) to zero (0);
3. Section 804.8 by reducing the number of on-site parking spaces required for an
increase in the seating capacity of food service and drinking place uses associated
with a building addition from five (5) to zero (0);
4. Section 804.5 by waiving the requirement to provide indoor parking stalls for twothirds of all required parking spaces associated with a building addition;
5. Section 805.2 by reducing the number of on-site loading spaces required for the
commercial uses associated with a building addition from one (1) to zero (0); and
further,
Board of Directors Agenda – Regular
-6-
December 9, 2015
That issuance of a Development Permit with Variances be withheld until the Regional
District is provided with a security deposit in the amount equal to 125% of the
estimated cost of landscaping. The estimate must be prepared by a qualified
landscaping contractor.
7. Liquor Licence Referral Application
The Saloon at Silver Star Ski Resort c/o J. Crockett [File No. 15-0428-CSS-LIQ]
148 Silver Lode Lane, Electoral Area “C”
− Staff report dated November 16, 2015
RECOMMENDATION 16
Page 67
(Part 26 – Special Voting – Includes Electoral Areas and Spallumcheen – Simple
Majority)
That the Temporary Use Area Endorsement application submitted by Silver Star Ski
Resort Ltd. to extend the liquor licence activities of The Saloon to three outdoor areas
at Silver Star Ski Resort be supported; and further,
That the Liquor Control and Licensing Branch be advised that the views of residents
were not gathered as the Board of Directors deems that the potential for noise would
likely not increase beyond acceptable levels and nearby residents and the community
in general would not be negatively impacted.
8. Greater Vernon Cultural Plan – GVAC Workshop No. 8
− Staff report dated November 6, 2015
RECOMMENDATION 17
Page 76
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B and
C – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, staff be directed
to take the necessary steps toward incorporating support for the Okanagan Boys and
Girls Club, in its entirety, into the Recreation and Programming Grant Service (063)
and responsibility be transferred to the City of Vernon.
RECOMMENDATION 18
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B and
C – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, the Regional
District will use the following guidelines for investing in new, repurposed or expanded
cultural facilities in Greater Vernon:
- New, repurposed or expanded spaces / facilities will be flexible and adaptable.
- New, repurposed or expanded spaces / facilities will be multi-purpose with a
partnership approach, and co-location of facilities will be considered.
- New, repurposed or expanded spaces / facilities will be located on public lands,
wherever possible, and located within the Vernon’s City Centre Neighbourhood
Plan area, wherever possible.
- A minimum unconditional contribution of 10% of the total project capital cost will
come from sources other than the Regional District.
- There will be demonstrated support from the community, justified by evidence of
demand.
Board of Directors Agenda – Regular
-
-7-
December 9, 2015
There will be a realistic plan for adequate, ongoing operating funding for the facility.
9. Farmer’s Market
RECOMMENDATION 19
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Regional Agricultural Advisory Committee, the Board of
Directors be advised that the Regional Agricultural Advisory Committee continues to
advance and support local agriculture through venues such as the Vernon Farmer’s
Market.
10. Regional Agricultural Plan Priority Projects – Refined
RECOMMENDATION 20
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Regional Agricultural Advisory Committee, the Board of
Directors be advised that the Regional Agricultural Advisory Committee support being
stewards of implementation of the Regional Agricultural Plan as outlined in Option B
of Appendix 1 of the Regional Agricultural Plan.
11. Ministry of Agriculture
RECOMMENDATION 21
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Regional Agricultural Advisory Committee, a letter be
sent to the Minister of Agriculture with copies to MLA Eric Foster and MLA Greg Kyllo
regarding the need to fill the Regional Agrologist position which is currently vacant.
12. 2016 Meeting Schedule – Board of Directors and Standing Committees
− Staff report dated December 9, 2015
RECOMMENDATION 22
Page 126
(Unweighted Corporate Vote – Simple Majority)
That the 2016 Regular Meeting Schedule of the Board of Directors be approved as
follows:
Board of Directors (Wednesdays, 4:00 pm)
January 6, 2016
February 10, 2016
March 9, 2016
April 6, 2016
May 4, 2016
June 1, 2016
July 6, 2016
August 3, 2016
September 7, 2016
January 20, 2016
February 24, 2016
March 23 2016
April 20, 2016
May 18, 2016
June 15, 2016
July 20, 2016
August 17, 2016
September 21, 2016
Board of Directors Agenda – Regular
October 5, 2016
November 2, 2016
December 14, 2016
-8-
December 9, 2015
October 19, 2016
November 16, 2016
RECOMMENDATION 23
(Unweighted Corporate Vote – Simple Majority)
That the 2016 Regular Meeting Schedule of the Greater Vernon Advisory Committee
be approved as follows:
Greater Vernon Advisory Committee (Thursdays, 8:00 am)
January 7, 2016
March 10, 2016
May 5, 2016
July 7, 2016
September 8, 2016
November 3, 2016
February 11, 2016
April 7, 2016
June 2, 2016
August 4, 2016
October 6, 2016
December 15, 2016
RECOMMENDATION 24
(Unweighted Corporate Vote – Simple Majority)
That the 2016 Regular Meeting Schedule of the Electoral Area Advisory Committee
be approved as follows:
Electoral Area Advisory Committee (Thursdays, 2:00 pm)
January 7, 2016
March 10, 2016
May 5, 2016
July 7, 2016
September 8, 2016
November 3, 2016
February 11, 2016
April 7, 2016
June 2, 2016
August 4, 2016
October 6, 2016
December 15, 2016
RECOMMENDATION 25
(Unweighted Corporate Vote – Simple Majority)
That the 2016 Meeting Schedule for regular meetings of the White Valley Parks,
Recreation and Culture Advisory Committee be approved as follows:
White Valley Parks, Recreation and Culture Advisory Committee (Thursdays,
9:00 am)
January 21, 2016
March 24, 2016
May 19, 2016
July 21, 2016
September 22, 2016
November 17, 2016
February 25, 2016
April 21, 2016
June 16, 2016
August 18, 2016
October 20, 2016
December 22, 2016
Board of Directors Agenda – Regular
-9-
December 9, 2015
RECOMMENDATION 26
(Unweighted Corporate Vote – Simple Majority)
That the 2016 Regular Meeting Schedule of the Regional Agricultural Advisory
Committee be approved as follows:
Regional Growth Management Advisory Committee (Thursdays, 3:30 pm)
January 21, 2016
March 24, 2016
May 19, 2016
July 21, 2016
September 22, 2016
November 17, 2016
February 25, 2016
April 21, 2016
June 16, 2016
August 18, 2016
October 20, 2016
December 22, 2016
RECOMMENDATION 27
(Unweighted Corporate Vote – Simple Majority)
That the 2016 Regular Meeting Schedule of the Regional Agricultural Advisory
Committee be approved as follows:
Regional Agricultural Advisory Committee (Thursdays, 6:00 pm)
January 21, 2016
March 24, 2016
May 19, 2016
July 21, 2016
September 22, 2016
November 17, 2016
H.
BUSINESS ARISING FROM DELEGATIONS
I.
REPORTS
February 25, 2016
April 21, 2016
June 16, 2016
August 18, 2016
October 20, 2016
December 22, 2016
1. Standing and Select Committees
RECOMMENDATION 28
Page 134
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the following meetings be received for information:
− Greater Vernon Advisory Committee – Special – November 12, 2015 (unadopted)
− Regional Agricultural Advisory Committee – Regular – November 19, 2015
(unadopted)
2. External Committee Reports
Board of Directors Agenda – Regular
- 10 -
December 9, 2015
3. Chief Administrative Officer’s Report
4. Chair’s Report
J.
IN CAMERA
RECOMMENDATION 29
(Unweighted Corporate Vote – Simple Majority)
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board
of Directors convene In Camera to deal with matters deemed closed to the public in
accordance with Section 90(1)(g) of the Community Charter.
K.
REPORT FROM IN CAMERA
L.
ADJOURNMENT
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the BOARD of DIRECTORS of the REGIONAL DISTRICT
OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on Wednesday,
November 18, 2015.
Members: Director R. Fairbairn
Director K. Acton*
Director S. Fowler
Director D. Dirk*
Director G. McCune
Director J. Brown
Director A. Mund
Director J. Cunningham
Director C. Lord
Director B. Quiring
Director B. Fleming
Director M. Macnabb
Director H. Cameron
Alternate Director D. Delisle
Electoral Area “D”
Village of Lumby
City of Armstrong
District of Coldstream
City of Enderby
Township of Spallumcheen
City of Vernon
City of Vernon
City of Vernon
City of Vernon
Electoral Area “B”
Electoral Area “C”
Electoral Area “E”
Electoral Area “F”
Chair
Vice Chair
Staff:
D. Sewell
R. Smailes*
S. Banmen
P. Juniper
G. Routley*
C. Mazzotta*
L. Frank*
K. Pinkoski*
C. Howkins*
Chief Administrative Officer
General Manager, Planning and Building
General Manager, Finance
Deputy Corporate Officer
Deputy Planning Manager
Information Services Manager
Regional Planning Projects Planner
Manager, Parks
Senior Clerk, Corporate Services
Also
Present:
Alternate Director J. Garlick
T. Seibel*
W. Pearce*
Media and Public
District of Coldstream
Chief Administrative Officer, District of Coldstream
Chief Administrative Officer, City of Vernon
* Denotes presence for part of meeting
CALL MEETING TO ORDER
The meeting was called to order at 4:10 p.m.
APPROVAL OF AGENDA - AMENDED
Board of Directors – November 18, 2015
Moved and seconded by Directors Acton and Fowler
That the Amended Agenda of the November 18, 2015 regular meeting of the Board of Directors
be approved as presented.
CARRIED
Page 1 of 139
Board of Directors Minutes – Regular
-2-
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.1
November 18, 2015
ADOPTION OF MINUTES
Board of Directors – November 4, 2015
Moved and seconded by Directors Lord and Cunningham
That the minutes of the November 4, 2015 meeting of the Board of Directors be adopted as
circulated.
CARRIED
NEW BUSINESS
Request to Modify Covenant KW5197 and Covenant LA35539
O’BRIEN, R. and G. c/o SPLYCE DESIGN [File No. 15-0282-B-LD]
421 High Ridge Road, Electoral Area “B”
Moved and seconded by Directors Fleming and Macnabb
That the request to modify Covenant KW5197 and Covenant LA35539 registered on the title of
the property legally described as Lot 2, Sec 5, Twp 9, ODYD, Plan KAP80583 and located at 421
Highridge Road, Electoral Area “B”, to permit the relocation of the restricted building area
identified in the Covenants to an area shown on the site plan attached to the Planning Department
Report dated October 21, 2015 be supported.
CARRIED
Development Variance Permit Application
STEFANYK, K. [File No. 15-0355-F-DVP]
51 Foxwood Road, Electoral Area “F”
Moved and seconded by Alternate Director Delisle and Director Cameron
That that upon consideration of input from adjacent landowners, a Development Variance Permit
be issued for the property legally described as Lot B, DL 526, KDYD, Plan KAP60768 and located
at 51 Foxwood Road, Electoral Area “F” to allow a variance to Table 1 of Division 1601 of the
Regional District of North Okanagan Zoning Bylaw No. 1888, 2003 by reducing the front and side
yard setbacks of a poultry barn from 30 m to 15 m and 9.14 m as shown on the plans attached to
the Planning Department report dated October 2, 2015 subject to the following:
1. the existing stand of coniferous trees along the south and west property lines must be retained
as shown on the plans attached to the Planning Department report dated October 2, 2015;
2. a solid double row of mixed coniferous plantings with foliage from base to crown and a finished
height of at least 6 meters be planted along the west property line as shown on the plans
attached to the Planning Department report dated October 2, 2015;
3. fan hoods be used on the west side of the barn to vent exhaust towards the ground.
CARRIED
Page 2 of 139
Board of Directors Minutes – Regular
-3-
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.1
November 18, 2015
Development Permit with Variances Application
POGGEMOELLER, S. [File No. 15-0235-F-DVP / 15-0236-F-DVP]
6253, 6261 AND 6314 Highway 97A, Electoral Area “F”
Moved and seconded by Alternate Director Delisle and Director Fleming
That a Development Permit with Variances be issued for the properties legally described as Lot
1, Sec 2, Twp 19, R9, W6M, KDYD, Plan 4734 AND Lot 2, Sec 2, Twp 19, R9, W6M, KDYD, Plan
1548 AND That Part NW 1/4, Sec 2, Lying W of the Spallumcheen River, Twp 19, R9, W6M,
KDYD, Except: Plan R170 and Parcel A (DD134553F) and located at 6253, 6261 AND 6314
Highway 97A, Electoral Area “F” to allow variances to the following Sections of the Regional
District of North Okanagan Zoning Bylaw No. 1888, 2003:
1. Section 602.10.i by reducing the front yard setback of an outside storage area (log / lumber
storage yard area) from 9 m to 2 m;
2. Section 1501.1.a.i by waiving the requirement to screen an outside storage area (log / lumber
storage yard area);
3. Section 1501.2.a.ii by reducing the requirement for a 7.5 m wide landscaped buffer along the
west side of the subject properties which are adjacent to Highway 97A to a 2 m wide
landscaped buffer along a 230 m long portion of the west side of the subject properties;
4. Section 602.9.c by reducing the rear yard setback of a dry lumber storage building from 9 m
to 0.5 m;
5. Section 602.9.c by reducing the rear yard setback of a dry kiln / dry lumber storage building
from 9 m to 7.6 m;
6. Sections 602.9.c and 602.9d by reducing the rear and side yard setbacks of a fire truck /
mechanic building from 9 m to 7.6 m and 6 m to 5.0 m respectively;
7. Section 602.9.d by reducing the side yard setback of a weigh scale control building from 6 m
to 5.0 m;
8. Section 1101.2.e.iii by waiving the requirement that off-street parking areas be paved;
9. Section 1101.2.f by waiving the requirement that off-street parking areas be curbed;
10. Section 1201.6.c by waiving the requirement that off-street loading areas be curbed;
11. Section 1201.6.d. by waiving the requirement off-street loading areas be paved;
12. Table 3 of Section 1601 by reducing the front yard setback of an accessory farm building (hay
storage) from 7.5 m to 5.8 m; and further,
That a Development Permit with Variances be issued for the properties legally described as Lot
1, Sec 2, Twp 19, R9, W6M, KDYD, Plan 4734; AND Lot 2, Sec 2, Twp 19, R9, W6M, KDYD,
Plan 1548; AND That Part NW 1/4, Sec 2, Lying W of the Spallumcheen River, Twp 19, R9, W6M,
KDYD, Except: Plan R170 and Parcel A (DD134553F) and located at 6253, 6261 and 6314
Highway 97A, Electoral Area “F” subject to the following:
1. the dimensions and siting of the buildings to be constructed on the land and the subdivision
of the lands be in general accordance with the building location plan attached to the Planning
Department report dated October 8, 2015;
2. 82 gravel parking spaces and associated maneuvering aisles be provided in accordance with
the parking plan attached to the Planning Department report dated October 8, 2015;
3. 5 gravel loading spaces be provided in accordance with the parking plan attached to the
Planning Department report dated October 8, 2015;
4. access aprons be paved in accordance with the specifications of the Ministry of Transportation
and Infrastructure;
5. a portion of the outside storage areas shall be screened / landscaped in accordance the
screening / landscaping plan attached to the Planning Department report dated October 8,
2015;
Page 3 of 139
Board of Directors Minutes – Regular
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BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.1
November 18, 2015
6. a buffer be provided between the subject properties and the adjacent lands to the north which
are located in the Agricultural Land Reserve;
7. a Section 219 Restrictive Covenant be registered on the title of the subject properties to
require that all construction meet the Floodplain Setbacks and Flood Construction Levels of
the Shuswap River and to save harmless the Regional District from losses or damages that
may be caused due to flooding;
8. the subject 4.9 ha portion of the property legally described as That Part NW 1/4, Sec 2, Lying
W of the Spallumcheen River, Twp 19, R9, W6M, KDYD, Except: Plan R170 and Parcel A
(DD134553F) be consolidated with the property legally described as Lot 2, Sec 2, Twp 19,
R9, W6M, KDYD, Plan 1548; and further,
That prior to issuance of the Development Permit with Variances, security be provided in an
amount equal to 1.25 times the estimated cost of installing the screening and landscaping and
the gravel associated with the parking, loading and driveway areas. The estimate must be
prepared by a qualified contractors.
CARRIED
Development Permit with Variances Application
7905 Greenhow Road, Electoral Area “B”
Castle at Swan Lake c/o Jacqueline Brooks [File No. 15-0360-B-DP / 15-0361-B-DVP]
Moved and seconded by Directors Macnabb and Fleming
That a Development Permit with Variances be issued for the property legally described as Lot B,
Sections 25 and 26, Twp 8, ODYD, Plan 34092 and located at 7905 Greenhow Road, Electoral
Area “B” to vary the following Sections of Regional District of North Okanagan Zoning Bylaw No.
1888, 2003:
− Section 1401.4.j by waiving the requirement that free standing signs be placed in and coordinated with landscaped areas;
− Section 1401.7.a.ii by increasing the size of a free standing sign from 1.75 m2 to 11.15 m2;
− Section 1401.7.c by increasing the height of a free standing sign from 6.0 m to 9.09 m.
CARRIED
Bylaw 2670 – Building Bylaw
Moved and seconded by Directors Macnabb and Brown
That Building Bylaw No. 2670, 2015, be given Second Reading as amended; and further,
That Building Bylaw No. 2670, 2015 be given Third Reading.
CARRIED
Moved and seconded by Directors Cameron and Fleming
That Building Bylaw No. 2670, 2015 be Adopted.
CARRIED
Bylaw 2690 – Electoral Areas “D” and “E” Official Community Plan Amendment
Moved and seconded by Directors Cameron and Macnabb
That Electoral Areas “D” and “E” Official Community Plan Amendment Bylaw No. 2690, 2015 be
given Third Reading as amended.
CARRIED
Page 4 of 139
Board of Directors Minutes – Regular
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BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.1
November 18, 2015
Bylaw 2694 – Silver Star Official Community Plan Amendment
Moved and seconded by Directors Macnabb and Brown
That Silver Star Official Community Plan Amendment Bylaw No. 2694, 2015 be given Second
Reading and be referred to a Public Hearing.
CARRIED
Bylaw 2698 - Rezoning Amendment
FOISY, E. and S. [File No. 15-0379-E-RZ]
39 Specht Road, Electoral Area “E”
Moved and seconded by Directors Cameron and Fleming
That that Zoning Amendment Bylaw No. 2698, 2015 which proposes to rezone the property legally
described as Lot 1, Sec 27, Twp 57, ODYD, Plan 19296, Except Plans 24045 and 25218 and
located at 39 Specht Road, Electoral Area “E” from the Non-Urban (N.U) Zone to the Country
Residential (C.R) Zone be given First and Second Readings and be forwarded to a Public
Hearing.
CARRIED
Safe Communities - Vehicle
Moved and seconded by Directors Macnabb and Cameron
That the budget for Electoral Area Safe Communities (442) be amended to include an expenditure
of $26,000 for a vehicle, funded from the Operating Reserve.
CARRIED
Parks and Water Development Cost Charges (DCC’s) – Non-profit Housing
Moved and seconded by Directors Acton and Cunningham
That staff be directed to prepare a text amendment bylaw to amend the Parks and Water
Development Cost Charge (DCC) bylaws to:
− exempt the DCC fees for non-profit rental housing; and
− charge DCC’s on developments of less than four (4) units.
CARRIED
2015 Asset Management Grant Program Application
Moved and seconded by Directors Cunningham and Mund
That the funding application for $10,000 to the Union of British Columbia Municipalities Asset
Management Planning Grant, for Greater Vernon Water to complete a Sustainable Infrastructure
Investment Plan, be endorsed; and further,
That funding of the Greater Vernon Water share ($10,000) will be allocated to the 2016 operating
budget.
CARRIED
Community Works Fund – Project No. 103 (Liquid Waste Management Plan Scope of Work)
Moved and seconded by Directors Fleming and Macnabb
That an additional $25,000 of Community Works funding (Electoral Areas “B” and “C”) be
approved for the Liquid Waste Management Plan Scope of Work project (CWF Project No. 103),
bringing the total to $40,000.
CARRIED
Page 5 of 139
Board of Directors Minutes – Regular
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BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.1
November 18, 2015
Director Dirk left the meeting.
Alternate Director Garlick joined the meeting.
Bylaw 2699 - Inter-Municipal Emergency Operations Service Contract
Moved and seconded by Directors Fleming and Macnabb
That Inter-Municipal Emergency Operations Service Contract Withdrawal Bylaw No. 2699, 2015
be given First, Second and Third Readings.
CARRIED
Moved and seconded by Directors Fleming and Macnabb
That Inter-Municipal Emergency Operations Service Contract Withdrawal Bylaw No. 2699, 2015
be Adopted.
CARRIED
2016 Greater Vernon Budget Deliberations
Moved and seconded by Directors Cunningham and Macnabb
That staff be directed to bring forward information and options in regards to the Sub-Regional
Parks Management and Operations contract between the City of Vernon and Regional District of
North Okanagan at the June 2016 Greater Vernon Advisory Committee meeting.
CARRIED
Moved and seconded by Directors Lord and Quiring
That staff be directed to investigate partnerships with UBCO in development of a reserve fund
strategy.
CARRIED
Moved and seconded by Directors Cunningham and Mund
That staff be directed to draft a bylaw for consideration to consolidate the NOWA Water System
Capital Reserve Fund and NOWA Fleet Depreciation Reserve Fund and establish a Greater
Vernon Water Capital Reserve fund.
CARRIED
Legislative Housekeeping / Abandonment of Bylaws
Moved and seconded by Directors Cunningham and Mund
That Greater Vernon Parks, Recreation and Culture Service Conversion and Service
Establishment Amendment Bylaw No. 2489, 2011 be abandoned.
CARRIED
Moved and seconded by Directors Cunningham and Mund
That Vernon & District Multi-Use Facility Expansion Financing Service Establishment Bylaw No.
2641, 2014 be abandoned.
CARRIED
Moved and seconded by Directors Cunningham and Mund
That Vernon & District Multi-Use Facility Expansion Loan Authorization Bylaw No. 2642, 2014 be
abandoned.
CARRIED
Page 6 of 139
Board of Directors Minutes – Regular
-7-
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.1
November 18, 2015
REPORTS
Alternate Director Garlick left the meeting.
Director Dirk joined the meeting.
Standing and Select Committees
Moved and seconded by Directors Cunningham and Acton
That the minutes of the following meetings be received for information:
− Greater Vernon Advisory Committee – Regular – November 5, 2015 (unadopted)
− Electoral Area Advisory Committee – Regular – November 5, 2015 (unadopted)
− Greater Vernon Advisory Committee – Special – October 29, 2015 (unadopted)
CARRIED
External Committee Reports
Director Lord provided an update on the Okanagan Regional Library (ORL).
Chief Administrative Officer’s Report
The Chief Administrative Officer advised that today is the first Advance Vote opportunity for the
Vernon & District Multi-Use Facility Expansion (Second Ice Sheet) Referendum.
IN CAMERA
Moved and seconded by Director Cunningham and Alternate Director Delisle
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board of
Directors convene In Camera to deal with matters deemed closed to the public in accordance with
Section 90(1)(c)(g)(e) of the Community Charter.
CARRIED
The regular meeting of the Board of Directors adjourned to meet In Camera at 4:46 p.m.
The regular meeting of the Board of Directors reconvened at 6:59 p.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:00 p.m.
CERTIFIED CORRECT
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 7 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.2
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the COMMITTEE OF THE WHOLE of the REGIONAL
DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on
Wednesday, November 18, 2015.
Members: Director R. Fairbairn
Director K. Acton
Director S. Fowler
Director D. Dirk
Director G. McCune
Director A. Mund
Director J. Cunningham
Director C. Lord
Director B. Quiring
Director J. Brown
Director B. Fleming
Director M. Macnabb
Director H. Cameron
Alternate Director D. Delisle
Electoral Area “D”
Village of Lumby
City of Armstrong
District of Coldstream
City of Enderby
City of Vernon
City of Vernon
City of Vernon
City of Vernon
Township of Spallumcheen
Electoral Area “B”
Electoral Area “C”
Electoral Area “E”
Electoral Area “F”
Staff:
Chief Administrative Officer
General Manager, Engineering
General Manager, Finance
Regional Engineering Services Manager
Recycling and Disposal Facility Operations Manager
Deputy Corporate Officer
Executive Assistant, Engineering
Also
Present:
D. Sewell
D. McTaggart
S. Banmen
N. Kohnert
D. Danallanko
P. Juniper
L. Schrauwen
Chair
Vice Chair
Media
CALL MEETING TO ORDER
The meeting was called to order at 2:33 p.m.
APPROVAL OF AGENDA
Committee of the Whole – November 18, 2015
Moved and seconded by Directors Cunningham and Acton
That the Agenda of the November 18, 2015 regular meeting of the Committee of the Whole be
approved as presented.
CARRIED
NEW BUSINESS
Recycling and Disposal Facility Recycling Hours of Operation
The Recycling and Disposal Facility Operations Manager provided information regarding
Recycling and Disposal Facility hours of operation and the free yard waste periods.
Page 8 of 139
Committee of the Whole Minutes – Regular
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BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.2
November 18, 2015
A motion relating to the Recycling and Disposal Facility Hours of Operation was moved and
seconded by Directors Acton and McCune. After debate and amendment the following motion
was voted on:
That it be recommended to the Board of Directors, Policy No. ENG-SW-002 [Regional Disposal
Facility Hours and Days of Operation] be amended to reflect a change to “Winter Hours” at the
Greater Vernon Recycling and Disposal Facility and the Armstrong/Spallumcheen Recycling and
Disposal Facility to run from December 1st to February 28th annually starting in 2016; and,
That the Greater Vernon Recycling and Disposal Facility and the Armstrong/Spallumcheen
Recycling and Disposal Facility open on Sunday, November 22, 2015 and Sunday, November
29, 2015 from 9:30am to 3:30pm at an additional cost of $5,000 to be funded from the Solid Waste
Management operating reserve; and,
That Yard and Garden Waste at all Regional District Recycling and Disposal Facilities be
accepted free of charge year round; and further,
That staff bring back a bylaw amendment and implementation strategy to offset the cost of
providing free yard waste.
CARRIED
Opposed: Directors Macnabb, Cameron, Brown,
and Alternate Director Delisle
2016 Regional Solid Waste Budget Deliberations
The General Manager, Finance and the Regional Engineering Services Manager provided
information regarding the 2016 operating/capital budget and capital projects for Regional Solid
Waste Management (670).
Moved and seconded by Directors Acton and Cunningham
That it be recommended to the Board of Directors, the 2016 operating and capital budget for
Regional Solid Waste Management (670) as presented at the November 18, 2015 Committee of
the Whole be approved as amended and included within the Regional District of North
Okanagan’s 2016 Financial Plan.
CARRIED
ADJOURNMENT
There being no further business, the meeting was adjourned at 3:49 p.m.
CERTIFIED CORRECT
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 9 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.3
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a PUBLIC HEARING (BYLAW 2690) of the BOARD of DIRECTORS of the
REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District
Office on Wednesday, November 18, 2015.
Members: Director R. Fairbairn
Director K. Acton
Director S. Fowler
Director D. Dirk
Director G. McCune
Director J. Brown
Director A. Mund
Director J. Cunningham
Director C. Lord
Director B. Quiring
Director B. Fleming
Director M. Macnabb
Director H. Cameron
Alternate Director D. Delisle
Electoral Area “D”
Village of Lumby
City of Armstrong
District of Coldstream
City of Enderby
Township of Spallumcheen
City of Vernon
City of Vernon
City of Vernon
City of Vernon
Electoral Area “B”
Electoral Area “C”
Electoral Area “E”
Electoral Area “F”
Chair
Vice Chair
Staff:
D. Sewell
R. Smailes
S. Banmen
P. Juniper
G. Routley
C. Mazzotta
L. Frank
C. Howkins
Chief Administrative Officer
General Manager, Planning and Building
General Manager, Finance
Deputy Corporate Officer
Deputy Planning Manager
Information Services Manager
Regional Planning Projects Planner
Senior Clerk, Corporate Services
Also
Present:
Alternate Director J. Garlick
T. Seibel
W. Pearce
Media and Public
District of Coldstream
Chief Administrative Officer, District of Coldstream
Chief Administrative Officer, City of Vernon
CALL PUBLIC HEARING TO ORDER
The Chair called the Public Hearing to order at 4:08 p.m. and outlined the procedures to be
followed for the public hearing.
INTRODUCTION OF BYLAW
Bylaw 2690 – Electoral Areas “D” and “E” Official Community Plan Amendment
The General Manager, Planning and Building introduced Bylaw 2690 and advised the following:
–
Notice of the Public Hearing was advertised in the Vernon Morning Star in accordance with
the Local Government Act on the following dates:
1. November 11, 2015
2. November 13, 2015
Page 10 of 139
Public Hearing Minutes
−
−
−
−
-2-
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.3
November 18, 2015
As a courtesy, additional notification(s) were published in the Lumby Valley Times on
November 13, 2015.
Adjacent land owners were notified in accordance with Regional District of North Okanagan
Procedures Bylaw.
No written submissions and/or petitions were received.
Schedule E (map) to Bylaw 2485 was circulated for information.
PUBLIC PRESENTATIONS
The Chair asked if there were persons present who wished to speak to the bylaw. No one present
spoke to the bylaw.
The Chair called two more times if there were persons present to speak to the bylaw.
No one present spoke to the bylaw.
CLOSE PUBLIC HEARING
There being no one further to speak to Bylaw 2690, the Public Hearing was closed at 4:09 p.m.
CERTIFIED CORRECT
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 11 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.4
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a PUBLIC HEARING of the BOARD of DIRECTORS of the REGIONAL DISTRICT
OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on Wednesday,
November 18, 2015.
Members: Director R. Fairbairn
Director K. Acton
Director S. Fowler
Director D. Dirk
Director G. McCune
Director J. Brown
Director A. Mund
Director J. Cunningham
Director C. Lord
Director B. Quiring
Director B. Fleming
Director M. Macnabb
Director H. Cameron
Alternate Director D. Delisle
Electoral Area “D”
Village of Lumby
City of Armstrong
District of Coldstream
City of Enderby
Township of Spallumcheen
City of Vernon
City of Vernon
City of Vernon
City of Vernon
Electoral Area “B”
Electoral Area “C”
Electoral Area “E”
Electoral Area “F”
Chair
Vice Chair
Staff:
D. Sewell
R. Smailes
S. Banmen
P. Juniper
G. Routley
C. Mazzotta
L. Frank
C. Howkins
Chief Administrative Officer
General Manager, Planning and Building
General Manager, Finance
Deputy Corporate Officer
Deputy Planning Manager
Information Services Manager
Regional Planning Projects Planner
Senior Clerk, Corporate Services
Also
Present:
Alternate Director J. Garlick
T. Seibel
W. Pearce
Media and Public
District of Coldstream
Chief Administrative Officer, District of Coldstream
Chief Administrative Officer, City of Vernon
CALL PUBLIC HEARING TO ORDER
The Chair called the Public Hearing to order at 4:01 p.m. and outlined the procedures to be
followed for the public hearing.
Page 12 of 139
Public Hearing Minutes
-2-
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item D.4
November 18, 2015
INTRODUCTION OF BYLAW
Request to Modify Covenants KW5197 and LA35539
O’BRIEN, R. and G. c/o SPLYCE DESIGN [File No. 15-0282-B-LD]
421 High Ridge Road, Electoral Area “B”
The General Manager, Planning and Building introduced the request to modify covenants
KW5197 and LA35539 and advised the following:
–
Notice of the Public Hearing was advertised in the Vernon Morning Star in accordance with
the Local Government Act on the following dates:
1. November 11, 2015
2. November 13, 2015
−
Adjacent land owners were notified in accordance with Regional District of North Okanagan
Procedures Bylaw.
No written submissions and/or petitions were received.
−
PUBLIC PRESENTATIONS
The Chair asked if there were persons present who wished to speak to the bylaw.
Jason O’Brien, 421 High Ridge Road, Electoral Area “B” spoke in support of the application.
The Chair called two more times if there were persons present to speak to the bylaw.
No one present spoke to the bylaw.
CLOSE PUBLIC HEARING
There being no one further to speak to the request to modify covenants KW5197 and LA35539,
the Public Hearing was closed at 4:07 p.m.
CERTIFIED CORRECT
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 13 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.1
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No. 5370.0
TO:
Committee of the Whole
FROM:
Engineering
DATE:
November 6, 2015
SUBJECT:
Recycling and Disposal Facility Recycling Hours of Operation
RECOMMENDATION:
That "Winter Hours" at the Greater Vernon Recycling and Disposal Facility and the
Armstrong/Spallumcheen Recycling and Disposal Facility be amended to run from December 1st
to February 28th annually starting in 2016; and further,
That the Greater Vernon Recycling and Disposal Facility and the Armstrong/Spallumcheen
Recycling and Disposal Facility open on Sunday, November 22, 2015 and Sunday, November
29, 2015 from 9:30am to 3:30pm at an additional cost of $5,000 to be funded from the Solid Waste
Management operating reserve.
BACKGROUND:
The Regional District of North Okanagan (RDNO) oversees the operation of six (6) Recycling and
Disposal Facilities. Current hours of operation at each of the facilities are as follows:
Greater Vernon Recycling and Disposal Facility (GVRDFl
SUMMER HOURS
(from March 1st to October 31st annually)
Monday - Friday:
Monday - Friday:
Saturday:
Sunday:
7:30am 8:00am 8:30am 8:30am -
8:00am: Commercial Vehicles Only
4:30pm
4:00pm
4:00pm
WINTER HOURS (from November 1st to February 28th annually)
Monday - Friday:
Saturday:
8:00am - 4:30pm
9:30am - 3:30pm
ArmstronglSpallumcheen Recycling and Disposal Facility (ASRDFl
SUMMER HOURS
(from March 1st to October 31st annually)
Monday - Friday:
Saturday:
Sunday:
8:00am - 4:30pm
8:30am - 4:00pm
8:30am - 4:00pm
Page 14 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.1
Recycling and Disposal Facility Recycling Hours of Operation
WINTER HOURS
(from November 1st to February 28th annually)
Monday - Friday:
Saturday:
8:00am - 4:00pm
9:30am - 3:30pm
Page 2 of 5
Lumby Recycling and Disposal Facility ILRDF)
YEAR ROUND HOURS
Thursday - Sunday:
9:00am - 4:00pm
Cherryville Transfer Station ICTSl
YEAR ROUND HOURS
Tuesday:
Saturday:
9:00am - 4:00pm
9:00am - 4:00pm
Kingfisher Transfer Station IKTS)
SUMMER HOURS
(from April 1st to October 31st annually)
Wednesday:
Sunday:
9:00am - 4:00pm
9:00am - 4:00pm
WINTER HOURS
(from November 1st to March 31st annually)
Sunday:
9:00am - 4:00pm
Silver Star Transfer Station (SSTS)
YEAR ROUND HOURS
The Transfer Station is accessible 24 hours/day, 365 days/year for the use of Silver Star
Mountain Resort residents and businesses only.
DISCUSSION:
At the November 17, 2010 Board of Directors meeting, the hours of operation at RDNO Recycling
and Disposal Facilities (RDFs) was raised. Weekend hours of operation at the GVRDF in effect
at the time were of particular concern. A number of Directors expressed concern that the hours
of operation were insufficient to meet customer needs. In response to these concerns, staff
prepared a report recommending the implementation of Summer Hours and Winter Hours at the
GVRDF and ASRDF. This report, dated February 16, 2011, is provided as Attachment 1. This
report was reviewed by the Board of Directors at their March 2, 2011 meeting. The Board of
Directors resolution regarding RDF Hours of Operation is provided as Attachment 2. The rationale
in implementing Summer Hours and Winter Hours at the GVRDF and ASRDF is provided in the
February 2011 report, as is background information on historic hours of operation at these
facilities.
Page 15 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.1
Recycling and Disposal Facility Recycling Hours of Operation
Page 3 of 5
Hours of operation at the LRDF, KTS and CTS were not addressed in 2011, nor are they
addressed in this report as no concerns have been raised with respect to the hours of operation
at these facilities.
The issue of hours of operation at the GVRDF has come up once again. The main area of concern
appears to be with the Sunday closure at the GVRDF during the Fall Free Yard Waste Drop Off
period. The Fall Free Yard Waste Drop Off period runs from October 15th to November 30th
annually at all RDNO RDFs. Under the current hours of operation, both the GVRDF and ASRDF
are closed on Sundays as of November pt, This means that both facilities are closed for the four
(4) or five (5) Sundays in November during Fall Free Yard Waste Drop Off. It is not clear if there
are additional concerns with the implementation of Winter Hours at the GVRDF and ASRDF.
There are a number of options available to address concerns regarding Winter Hours at the
GVRDF and ASRDF. Some of these options include:
OPTION #1:
Open only the GVRDF on Sundays from 9:30am to 3:30pm during November for Yard & Garden
Waste ONLY.
This is a low cost option, which increases the level of service at the GVRDF only for the month of
November. There would be no increase in service level at any of the other RDFs, which may be
seen as unfair as residents outside Vernon would have longer transport distances. RDF
customers may not be receptive to the GVRDF accepting yard waste only during these designated
days which may result in increased contamination in the yard waste drop off area or customers
attempting to access closed areas of the facilities to dispose of non-yard waste.
OPTION#2:
Open both the GVRDF and ASRDF on Sundays from 9:30am to 3:30pm during November for
Yard & Garden Waste ONLY.
This is a low cost option, which increases the level of service at both the GVRDF and ASRDF for
the month of November. RDF customers may not be receptive to the ASRDF and GVRDF
accepting yard waste only during these designated days which may result in increased
contamination in increased the yard waste drop off area or customers attempting to access closed
areas of the facilities to dispose of non-yard waste.
OPTION #3:
Delay the start of "Winter Hours" at the GVRDF only until December 1st annually.
This is a low cost option, which increases the level of service at the GVRDF only for only the
month of November. There would be no increase in service level at any of the other RDFs, which
may be seen as unfair as residents outside Vernon would have longer transport distances
OPTION #4:
Delay the start of "Winter Hours" at both the GVRDF and ASRDF until December pt annually.
This is a medium cost option, which increases the level of service at both the GVRDF and the
ASRDF for the month of November and would coincide with the Fall Free Yard Waste Drop Off.
The ASRDF would also remain open until 4:30pm weekdays, the 4:00pm weekday closing would
be deferred until December pt annually.
Page 16 of 139
Recycling and Disposal Facility Recycling Hours of Operation
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.1
Page 4 of 5
OPTION #5:
Open only the GVRDF on Sundays from 9:30am - 3:30pm from November 1st to February 23th
and provide full RDF services.
This is a high cost option, which increases the level of service at the GVRDF only from November
to February. There would be no increase in service level at any of the other RDFs, which may be
seen as unfair.
OPTION #6:
Open both the GVRDF and ASRDF on Sundays from 9:30am - 3:30pm from November 1't to
February 28th and provide full RDF services.
This is a high cost option; however, the service levels at both the GVRDF and ASRDF are
increased from November to February.
OPTION #7:
Maintain current hours of operation at all RDNO RDFs, accept Yard & Garden Waste at all RDNO
RDFs free of charge year round and increase the recycling and disposal fee for Regular Refuse
by $3.00/tonne.
This option does not provide any increase in the hours of service at the GVRDF or ASRDF. It
would, however, significantly expand the time during which customers could drop off Yard &
Garden Waste at RDNO RDFs at no cost. "Free Yard Waste Drop Off' would increase from
twelve (12) weeks/year to fifty-two (52) weeks/year, thereby reducing the demand to be open on
Sundays. Revenue generated from Yard & Garden Waste outside of the Free Yard Waste Drop
Off periods is approximately $120,000 annually. A $3.00/tonne increase in the recycling and
disposal fee for Regular Refuse would be required to make up for this lost revenue.
OPTION #8:
Amend "Winter Hours" at both the GVRDF and ASRDF so that both facilities are open on
Saturdays and Sundays from 12:00pm to 4:00pm from November 1st to February 23th annually.
This is a medium cost option, which marginally increases the level of service at both the GVRDF
and ASRDF. The GVRDF and ASRDF would be open additional days, but the increase in total
hours is marginal. The hours of operation on Saturday and Sunday at both facilities are limited
under this option.
Each of these options represent a service level increase over current service levels; hence, there
would be an additional cost. Option #1 or Option #2 would likely create additional operational
issues as full RDF services would not be provided under these options. These issues could
include increased contamination in the yard waste drop off area or customers attempting to
access closed areas of the facilities.
Option #8 would likely not be supported by RDF customers. Even though it does increase the
total number of hours of operation, it provides only limited hours each weekend day.
Varying amounts of additional RDNO staff hours (RDF Inspectors and RDF Scale Attendants), as
well as additional RDF Operations Contractor hours would be required to implement any of these
options.
Page 17 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.1
Recycling and Disposal Facility Recycling Hours of Operation
Page 5 of 5
The estimated annual cost of implementing each of the options listed above is provided in the
table below.
RDNO Staff Costs
RDF Operations
Contractor
Costs
OPTION #1
$1,300
$0
$400
$1,700
OPTION #2
$2,600
$0
$800
$3,400
OPTION #3
$1,300
$4,000
$400
$5,700
OPTION #4
$4,200
$10,800
$800
$15,800
OPTION #5
$5,500
$16,700
$1,700
$23,900
$11,100
$27,200
$3,400
$41,700
$0
$0
$120,000
$120,000
$3,400
$5,700
$3,400
$12,500
OPTION #6
OPTION #7 *
OPTION #8
Miscellaneous
Costs
TOTAL
* - This option requires a $3.00/tonne increase in the recycling and disposal fee for Regular
Refuse to offset the loss of $120,000 in annual revenue.
The cost estimates provided in the table above are based on four (4) Sundays in November and
17 Sundays between November 1st and February 28th. The cost estimates do not include other
ancillary costs associated with a change in hours of operation such as advertising and signage
changes.
FINANCIAL/BUDGETARY CONSIDERATIONS:
Additional hours of operation will not increase annual revenue. It will provide more convenience
to the public, but will not increase tonnage. Thus, all options increase the overall cost of
operations. The total Solid Waste Management Operating Budget in 2015 was $4,928,000,
including contributions to reserves. The GVRDF and ASRDF operations budgets are based on
the current hours of operation with a total annual combined budget of $2,436, 700 (2015). The
2015 Solid Waste Management Operating Budget would need to be increased by $5,000 to allow
the GVRDF and ASRDF to open on Sunday, November 22nd and Sunday, November 29th. The
2016 Solid Waste Management Operating Budget would need to be increased by approximately
$16,000 to implement Option #4 in 2016 as recommended.
Submitted by:
.
~1fo:~A.Sc.
I'
Recycling and Disposal Facilities
Operations Manager
Dale McTa
, .Eng.
General Manager, Engineering
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December 9, 2015 - Item G.2
Page 34 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.2
Page 35 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.3
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No. 3900.2693
TO:
Board of Directors
FROM:
Engineering
DATE:
November 27, 2015
SUBJECT:
Municipal Solid Waste Management Amendment Bylaw No. 2701, 2015
RECOMMENDATION 1:
That Municipal Solid Waste Management Amendment Bylaw No. 2701, 2015 be given First,
Second and Third Readings; and further,
That Municipal Solid Waste Management Amendment Bylaw No. 2701, 2015 be Adopted.
RECOMMENDATION 2:
That the 2016 Budget for Solid Waste Management (670) be amended to include the free yard
waste implementation strategy as outlined in the staff report dated November 27, 2015 re:
Municipal Solid Waste Management Amendment Bylaw No. 2701, 2015.
BACKGROUND:
At their November 18, 2015 meeting, the Committee of the Whole recommended to the Board of
Directors the following:
That Yard and Garden Waste at all Regional District Recycling and Disposal Facilities be
accepted free of charge year round; and further
That staff bring back a bylaw amendment and implementation strategy to offset the cost
of providing free yard waste.
DISCUSSION:
As discussed at prior meetings, the estimated revenue recovery required to implement free yard
and garden waste tipping year round is $120,000 per year. We recommend that the proposed
2016 budget as recommended by the Committee of the Whole be amended and the decrease in
revenue be offset in the following manner:
•
Increase the Base Disposal Fee by $3 per tonne effective July 1, 2016.
generate $60,000 in 2016 and $120,000 with a full year in 2017.
This would
The deferral in the effective date provides sufficient notice for the haulers and their
customers for the rate increase, especially following a January 1st increase of $2 per tonne.
Page 36 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.3
Municipal Solid Waste Management Amendment Bylaw No. 2701, 2015
Page 2 of 2
With an additional $60,000 in revenue in 2017 due to the full year impact of the July rate
increase, the need for a further rate increase in 2017 will be diminished.
•
Increase the tax requisition by $20,000 to $420,000 in 2016. This creates a modest tax
increase to provide free yard waste diversion year round.
•
Reduce the transfer to the operating reserve by $20,000 to $184,000 in 2016.
•
Reduce the transfer to the statutory reserve by $20,000 to $640,000 in 2016.
In order to effectively manage tipping fees the RDNO has followed the previously approved 2011
solid waste management revenue planning guideline (10 year). Even though a number of recently
implemented projects (e.g. Gas Tax Funded projects) have resulted in changes to the expected
expenditures and revenues since the 2011 guidelines were developed, the recommended
revenue recovery strategy above will allow the function to stay on track with respect to funding
capital and closure projects over the next five years.
The following table shows the recommended fee increases:
Tipping Fee Component
Base Disposal Fee
Statutory Reserve Surcharae
Caoital/Ooeratina Reserve Surcharqe
Total
Effective January 1, 2016
(Annroved October 2015)
$77tonne
$15/tonne
$5/tonne
$97/tonne
Effective July 1, 2016
$80/tonne
$15/tonne
$5/tonne
$100/tonne
The only changes recommended to the Municipal Solid Waste Management Bylaw are increasing
the Refuse fee in Schedule 'A' to $100 per tonne effective July 1, 2016 and setting the fee for
Yard and Garden Waste at $0.00/tonne and the minimum fee at $0.00 effective January 1, 2016.
These changes are reflected in Bylaw No. 2701. Given the yard and garden waste programs do
not normally commence until spring, we anticipate there will only be minor quantities received
from January to March of 2016.
;J""'"
McT~.Eng.
Dale
General Manager, Engineering
Attachments:
Approved for inclusion:
f'_ David Sewell
iU( Chief Administrative Officer
"A" - Draft Bylaw 2701
"B" - Solid Waste (670) Budget (new figures based on recommendations)
"C" - Solid Waste (670) Budget (presented at the Nov. 18, 2015 Committee of the Whole)
Page 37 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.3
Attachment “A”
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2701
A bylaw to amend the rates, fees and charges for the
Regional District of North Okanagan Recycling and Disposal Facilities
WHEREAS the Regional District of North Okanagan has adopted Municipal Solid Waste
Management Bylaw No. 2659, 2014 to regulate the use of Regional District Recycling and
Disposal Facilities and set fees for the recycling and disposal of municipal solid waste at Regional
District of North Okanagan Recycling and Disposal Facilities;
AND WHEREAS the Regional Board is desirous to amend the current rates and/or billing process
for the Regional District of North Okanagan Recycling and Disposal Facilities;
NOW THEREFORE the Board of the Regional District of North Okanagan in an open meeting
assembled, hereby ENACTS AS FOLLOWS:
CITATION
1. This Bylaw may be cited as “Municipal Solid Waste Management Amendment Bylaw No.
2701, 2015”.
SCHEDULE AMENDMENT
2. Bylaw No. 2659, 2014, be amended be deleting Schedule “A” and replacing it with Schedule
“A” attached to and forming part of this bylaw.
REPEAL
3. Bylaw 2693, 2015, being the “Municipal Solid Waste Management Amendment Bylaw No.
2693, 2015” is hereby repealed.
EFFECTIVE DATE
4. This Bylaw shall take effect January 1, 2016.
Read a First, Second and THIRD Time
this
day of
, 2015
ADOPTED
this
day of
, 2015
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 38 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.3
SCHEDULE "A" attached to and forming part of
Municipal Solid Waste Management Amendment Bylaw No. 2701, 2015
SCHEDULE “A”
Recycling and Disposal Fees
DESCRIPTION
Refuse – Effective Jan 1 – Jun 30, 2016
Refuse – Effective July 1, 2016
PRICE
LEVEL
1
1
PRODUCT CODE
AT SCALE
REFUSE
REFUSE
tonne
tonne
$97.00
$100.00
MIN.
FEE
$5.00
$5.00
UNITS
FEE
Controlled Waste
2
REFUSE
tonne
$174.00
$6.00
Refuse containing Regulated Material
(other than Drywall) – any quantity
3
REFUSE
tonne
$203.00
$6.00
Refuse containing Drywall (any quantity)
4
REFUSE
tonne
$303.00
$10.00
Refuse not specified in the Regional
District Solid Waste Management Plan
5
REFUSE
tonne
$174.00
$6.00
Refuse: Out of Region
6
REFUSE
tonne
$174.00
$6.00
Controlled Waste: Out of Region
7
REFUSE
tonne
$400.00
$12.00
8
REFUSE
tonne
$400.00
$12.00
9
REFUSE
tonne
$400.00
$12.00
Litter: pre-approved only
10
REFUSE
tonne
$43.00
$5.00
Biosolids: pre-approved only
11
REFUSE
tonne
$97.00
$5.00
Mixed Residential Waste
12
REFUSE
tonne
$68.00
$5.00
Additional Handling
1
ADD HANDLING
tonne
$173.00
$10.00
Asphalt Roofing - Clean
1
tonne
$82.00
$10.00
Asphalt Roofing - Minor Contamination
1
tonne
$110.00
$13.00
Asphalt Roofing - Major Contamination
1
tonne
$200.00
$20.00
Batteries - Automotive
1
BATT - AUTO
unit
$1.00
$1.00
Batteries - Household, quantities
(<20kg)
1
BATT - RES
unit
$0.10
$1.00
Batteries - Household, quantities
(>20kg)
1
BATT - COMM
tonne
$3,300.00
$16.50
Chipped Wood Waste
1
tonne
$4.00
$5.00
Compost – Charge Days
1
tonne
$21.00
$5.00
Compost – Free Days
2
tonne
$0.00
0.00
Construction and Demolition Waste
1
C and D WASTE
tonne
$202.00
$6.00
Construction and Demolition Waste: Out
of Region
3
C and D WASTE
tonne
$400.00
$12.00
Cover Material
1
COVER - SOIL
truck
$10.00
$10.00
Cover Material: Out of Region
2
COVER - SOIL
truck
$20.00
$20.00
Crushable Material for Aggregate
1
CRUSHALBLE
tonne
$10.00
$5.00
Refuse containing Regulated Material:
Out of Region
Refuse not specified in the Regional
District Solid Waste Management Plan:
Out of Region
ASPH ROOFING CLEAN
ASPH ROOFING MINOR
ASPH ROOFING MAJOR
WOOD CHIPPED
COMPOST FOR
SALE
COMPOST FOR
SALE
Page 39 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.3
SCHEDULE “A”
Recycling and Disposal Fees
PRICE
LEVEL
PRODUCT CODE
Drywall - Recyclable
1
DRYWALL - REC
tonne
$135.00
$5.00
Drywall - Recyclable: Out of Region
2
DRYWALL - REC
tonne
$325.00
$10.00
Drywall - Non Recyclable
1
tonne
$140.00
$5.00
Drywall - Non Recyclable: Out of Region
2
tonne
$325.00
$10.00
E-Waste [accepted at the Kingfisher
(Hupel) and Cherryville RDFs only]
1
E-WASTE
unit
$5.00
$5.00
Fluorescent Tubes and Bulbs
1
FLUOR. BULBS
unit
$0.50
$1.00
Hydrocarbon Impacted Cover Material
1
HYDC - SOIL
tonne
$10.00
$10.00
Hydrocarbon Impacted Cover Material:
Out of Region
2
HYDC - SOIL
tonne
$30.00
$25.00
Logs and Stumps - Clean and Grindable
1
tonne
$20.00
$5.00
Logs and Stumps - Large, Dirty or
Ungrindable
1
tonne
$75.00
$10.00
Mattresses / Box Springs
1
MATTRESSES
unit
$8.00
$8.00
Propane Tanks
1
PROPANE
TANKS
unit
$0.00
$0.00
Refrigerated Appliances
1
REFRIG
unit
$15.00
$15.00
Scale For Movers
1
SCALE USE
unit
$10.00
$10.00
Scrap Metal
1
METAL
tonne
$10.00
$5.00
Styrofoam
1
STYROFOAM
tonne
$97.00
$5.00
Tires - Passenger and Light Truck with
or without rims
1
TIRES
unit
$5.00
$5.00
Tires - Medium Truck without rims
2
TIRES
unit
$10.00
$10.00
Tires - Medium Truck with rims
3
TIRES
unit
$35.00
$35.00
Unsecured Load
1
UNSECURED
tonne
$206.00
$10.00
Wood Waste - Clean
1
WOOD - CLEAN
tonne
$20.00
$5.00
Wood Waste - Dirty
1
WOOD - DIRTY
tonne
$20.00
$5.00
Yard and Garden Waste
1
YARD WASTE
tonne
$0.00
$0.00
DESCRIPTION
AT SCALE
DRYWALL - NON
REC
DRYWALL - NON
REC
LOGS & STUMPS
– CLEAN
LOGS & STUMPS
– DIRTY
UNITS
FEE
MIN.
FEE
NOTES
1. The fee for compost does not include loading. Bulk purchasers are to provide their own loading equipment.
2. For RDFs without scales, the following conversion factors apply when determining the tipping fee:
Refuse:
0.40 tonnes/m3
Wood Waste:
0.25 tonnes/m3
Page 40 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.3
'\
/f
Attachment B
-
670 - SOLID WASTE
CJ./\
ACTUAL
BUDGET
FP
2014
2015
2016
+'0s. v;'-e:5.
n -ev.J
~-€.LOW\vl'\~.,.J..<l:/-,o "'t$
VARIANCE
%
REVENUE
PROPERTY VALUE TAXES
(400,000)
PARCEL TAXES
(2,422,693)
FEDERAL I PROVINCIAL GRANTS
GRANTS IN LIEU OF TAXES
FEES, CHARGES & OTHER INCOME
TRANSFERS FROM RESERVES
TRANSFERS FROM ACCUMULATED SURPLUS
(400,000)
(420,000)
(20,000)
5.0%
-
-
-
0.0%
(1,349,200)
1,349,200
(100.0%)
(3,366)
(3,300)
(3,300)
-
0.0%
(5,658,874)
(4,794,700)
(4,882,870)
(88, 170)
1.8%
(378,440)
(150,000)
(520,000)
150,000
(90,000)
(100.0%)
(430,000)
-
-
0.0%
CAPITAL BORROWING
(8,863,373)
(7, 127,200)
(5,826, 170)
20.9%
1,301,030
(18.3%)
EXPENSES
WAGES & BENEFITS
OPERATING EXPENSES
729,819
769,000
805,000
36,000
4.7%
3,504,671
3,342,677
3,416,170
73,493
2.2%
-
DEBT PAYMENTS
TRANSFERS TO RESERVES
-
542,810
560,000
0.0%
14.3%
640,000
80,000
256,323
184,000
(72,323)
(28.2%)
2,199,200
781,000
(1,418,200)
(64.5%)
5,826, 170
(1,301,030)
(18.3%)
TRANSFERS TO SURPLUS/NON-STATUTORY RESERVES
1,238, 111
CAPITAL EXPENDITURES
2,847,962
8,863,373
7, 127,200
-
NET
Page 41 of 139
-
f::,c,_s;:.,;:J
0.0%
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.3
~
670 - SOLID WASTE
-
1
ACTUAL
BUDGET
FP
2014
2015
2016
II
Attachment C
p;.e .,,.<?..-""44 A.Jo..• I 8 i "~-
Co""'"",+{..._"'" ..-G- .tl<=- l..0!.wle
VARIANCE
%
REVENUE
PROPERTY VALUE TAXES
(400,000)
PARCEL TAXES
FEDERAL I PROVINCIAL GRANTS
GRANTS IN LIEU OF TAXES
FEES, CHARGES & OTHER INCOME
TRANSFERS FROM RESERVES
(400,000)
(400,000)
0.0%
-
-
-
(2,422,693)
(1,349,200)
-
(3,366)
(3,300)
(3,300)
-
(5,658,874)
(4, 794, 700)
(4,942,870)
(148,170)
3.1%
(378,440)
(150,000)
-
150,000
(100.0%)
-
(430,000)
(520,000)
(90,000)
20.9%
1,261,030
0.0%
(17.7%)
32,000
4.2%
61,493
1.8%
TRANSFERS FROM ACCUMULATED SURPLUS
-
0.0%
(100.0%)
1,349,200
0.0%
-
-
-
(8,863,373)
(7, 127,200)
(5,866, 170)
729,819
3,504,671
769,000
3,342,677
801,000
3,404,170
542,810
560,000
660,000
100,000
1,238, 111
2,847,962
256,323
220,000
781,000
(36,323)
(1,418,200)
(14.2%)
(64.5%)
5,866,170
(1,261,030)
(17.7%)
CAPITAL BORROWING
EXPENSES
WAGES & BENEFITS
OPERATING EXPENSES
TRANSFERS TO SURPLUS/NON-STATUTORY RESERVES
CAPITAL EXPENDITURES
2,199,200
7,127,200
8,863,373
NET
-
-
DEBT PAYMENTS
TRANSFERS TO RESERVES
-
Page 42 of 139
-
-
-
0.0%
17.9%
0.0%
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.4
Page 43 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.4
Page 44 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.5
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 3900.2679
TO:
Board of Directors
FROM:
Corporate Services
DATE:
November 30, 2015
SUBJECT:
Vernon & District Multi-Use Facility Expansion (Second Ice Sheet)
RECOMMENDATION 1:
That Vernon & District Multi-Use Facility Expansion Service Establishment Bylaw No. 2679, 2015 be
Adopted.
RECOMMENDATION 2:
That Vernon & District Multi-Use Facility Expansion Loan Authorization Bylaw No. 2680, 2015 be
Adopted.
RECOMMENDATION 3:
That Schedule “A” [Recreation Facilities and Related Properties] of the Greater Vernon Recreation
Facilities and Programming Service Agreement [Operations] be amended to add “Vernon & Multi-Use
Facility Expansion [Second Ice Sheet]” under the heading of “Multi-Use Facility and Other”.
DISCUSSION:
In consultation with the Ministry of Community, Sport and Cultural Development, Vernon & District MultiUse Facility Expansion Service Establishment Bylaw No. 2679, 2015 and Vernon & District Multi-Use
Facility Expansion Loan Authorization Bylaw No. 2680, 2015 were drafted to facilitate advancement of
the proposed expansion of the Vernon & District Multi-Use Facility for the addition of a second ice sheet.
The Regional District of North Okanagan and the City of Vernon entered into an agreement (Agreement
to Design, Build, Operate and Maintain Multi-Use Facility Expansion Infrastructure dated for reference
August 10, 2015 (DBOM Agreement)) whereby the asset (second ice sheet) would be owned by the
Regional District of North Okanagan (RDNO) and operated by the City of Vernon.
Bylaws 2679 (Service Establishment) and 2680 (Loan Authorization) received first, second and third
reading on July 22, 2015. Approval of the Inspector of Municipalities was granted on October 19, 2015
and the following resolution was passed by the Board of Directors at their regular meeting held on
October 21, 2015:
That the following voting opportunities be endorsed for the Vernon & District Multi-Use Facility
Expansion [Second Ice Sheet] Assent Voting:
General Voting Day
Saturday, November 28, 2015
Advance Voting Day 1
Wednesday, November 18, 2015
Advance Voting Day 2
Wednesday, November 25, 2015
Page 45 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.5
Report to:
From:
Re:
Board of Directors
Corporate Services
Vernon & District Multi-Use Facility Expansion
File No.: 3900.2679
November 30, 2015
Page 2 of 2
Staff proceeded to a November 28, 2015 Referendum and official voting results for the Vernon & District
Multi-Use Facility Expansion [Second Ice Sheet] Referendum held on November 28, 2015 are as
follows :
BACKGROUND/HISTORY:
The restructuring of recreation facilities within Greater Vernon culminated in the signing of the Greater
Vernon Recreation Facilities and Programming Service Agreement. This agreement contained
provisions for the joint development of new recreation facilities and specifically identified the
replacement of the Civic Arena . To facilitate the proposed expansion of the Multi-Use Facility, the
Regional District and City of Vernon entered into the DBOM Agreement whereby the asset ownership
(second ice sheet) would be retained by the RDNO for the duration of the debt liability and reflect the
intention that the City of Vernon would design, build, operate and manage the asset. Following
retirement of the debt, asset ownership will be transferred to the City of Vernon.
LEGAL/STATUTORY PROCEDURAL REQUIREMENTS:
Following adoption of Bylaws 2679 and 2680 an amendment will be required to Schedule "A"
[Recreation Facilities and Related Properties] of the Greater Vernon Recreation Facilities and
Programming Service Agreement [Operations] to add "Vernon & Multi-Use Facility Expansion [Second
Ice Sheet]" under the heading of "Multi-Use Facility and Other".
Following the statutory quashing period (one month following adoption of the bylaw) an application will
be submitted to the Inspector of Municipalities for a Certificate of Approval for Bylaw 2680 (loan
authorization).
Reviewed and endorsed by:
Submitted by:
pal&;;/~
Deputy Corporate Officer
Approved for inclusion:
Jl
oavid
~
CJ (
' Chief Administrative Officer
Attachments:
A. Bylaw 2679 - Service Establishment
B. Bylaw 2680 - Loan Authorization
Page 46 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.5
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2679
A bylaw to establish a service for the purpose of providing the
addition of a second ice sheet to the Vernon & District Multi-Use
Facility
WHEREAS Section 796(1) [General authority for services] of the Local Government Act, R.S.B.C.,
1996, Chapter 323, as amended, and Regulations passed pursuant thereto, states that the
Board of the Regional District of North Okanagan may operate any service that the Board
considers necessary or desirable for all or part of the regional district;
AND WHEREAS Sections 796 [General authority for services] and 800 [Establishing bylaws
required for most services] of the Local Government Act provides for the adoption of a bylaw to
establish a new Regional District service;
AND WHEREAS the Board wishes to establish a service for the purposes of funding the
construction of a second ice sheet at the Vernon & District Multi-Use Facility within the Greater
Vernon area of the Regional District of North Okanagan;
AND WHEREAS the Board has, by resolution, determined that the approval process shall be by
referendum in accordance with Section 801.2 [Approval by assent of the electors] of the Local
Government Act and Section 85 of the Community Charter;
AND WHEREAS the Board has, by resolution in accordance with Section 801(4), provided that
the participating area approval is to be obtained for the entire proposed service area;
AND WHEREAS in accordance with Section 801.2 [Approval by assent of the electors] of the
Local Government Act and Section 85 [Assent of the electors] of the Community Charter the
required participating area approval within the proposed service area has been obtained for the
establishment of a service for the construction of a second ice sheet;
AND WHEREAS pursuant to Section 801.6 of the Local Government Act, if money is to be
borrowed in relation to the service, the establishing bylaw and the loan authorization bylaw
[Vernon & District Multi-Use Facility Expansion Loan Authorization Bylaw No. 2680, 2015] must,
for the purpose of obtaining participating area approval, be dealt with as if they were one bylaw;
NOW THEREFORE, the Board of the Regional District of North Okanagan, in open meeting
assembled hereby, ENACTS AS FOLLOWS:
CITATION
1.
This Bylaw may be cited as the “Vernon & District Multi-Use Facility Expansion
Service Establishment Bylaw No. 2679, 2015”.
ESTABLISHMENT AND DESCRIPTION OF SERVICE
2.
The Regional District is authorized to undertake and carry out, or cause to be carried
out, the addition of a second ice sheet to the Vernon & District Multi-Use Facility and
undertake the necessary financing for such expansion.
Page 47 of 139
Vernon & District Multi-Use Expansion Service
Establishment Bylaw No. 2679, 2015
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.5
Page 2
ESTABLISHMENT OF SERVICE AREA
3.
The boundaries of the service area include the City of Vernon, District of Coldstream and
all of Electoral Areas “B” and “C” within the Regional District of North Okanagan.
PARTICIPANTS
4.
The participants of this service are the City of Vernon, District of Coldstream and
Electoral Areas “B” and “C”.
COST RECOVERY
5.
The annual cost of providing the service outlined in this Bylaw shall be recovered by one
or more of the following:
a. requisition of money under Sections 805 [Requisition of funds from municipalities]
and 806 [Requisition of funds for electoral areas] of the Local Government Act to be
collected by a property value tax to be levied on improvements only for regional
hospital district purposes and collected under Section 805.1 [Collection in
municipalities] and Section 806.1 [Collection in electoral areas] of the said Act;
b. revenues received by way of agreement, enterprise, gift, grant or otherwise.
6.
The maximum amount that may be requisitioned annually for the service shall not
exceed One Million Three Hundred Thousand Dollars ($1,300,000.00) or $ 0.13 per
$1,000.00 of the net taxable value of land and improvements in the service area,
whichever is greater.
COST APPORTIONMENT
7.
The annual cost of this service shall be apportioned amongst the participants on the
basis of the converted value of improvements only for regional hospital district purposes
in those areas.
Read a First, Second and THIRD Time
this
22nd
day of
July, 2015
Approved by the Inspector of Municipalities
this
19th
day of
October, 2015
Received Participating Area Approval
this
28th
day of
November, 2015
ADOPTED
this
day of
, 2015
Chair
Rick Fairbairn
Corporate Officer
Paddy Juniper
Page 48 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.5
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2680
A bylaw to authorize the borrowing of up to $13,250,000 to facilitate
construction of a second ice sheet at the Vernon & District Multi-Use Facility
with repayment of the debt over a twenty (20) year term
WHEREAS pursuant to Section 823 [Regional district loan authorization bylaws] of the Local
Government Act, R.S.B.C., 1996, Chapter 323, and Section 179 [Loan authorization bylaws for
long term borrowing] of the Community Charter, S.B.C., 2003, Chapter 26, as amended, and
Regulations passed pursuant thereto, the Board of the Regional District of North Okanagan may,
by a Loan Authorization Bylaw, borrow money for any purpose of a capital nature;
AND WHEREAS this Bylaw relates to the Vernon & District Multi-Use Facility Expansion
Financing Service cited as “Vernon & District Multi-Use Facility Expansion Service
Establishment Bylaw No. 2679, 2015” and amendments thereto to provide for the financing of
construction of a second ice sheet at the Vernon & District Multi-Use Facility;
AND WHEREAS the Board has requested and the Regional District proposes to borrow a sum
not exceeding thirteen million, two hundred fifty thousand dollars ($13,250,000) with repayment
of a debt over a twenty (20) year term, to facilitate construction of a second ice sheet at the Vernon
& District Multi-Use Facility;
AND WHEREAS the participating area is all of the City of Vernon, District of Coldstream and
Electoral Areas “B” and “C” of the Regional District of North Okanagan;
AND WHEREAS the Board has, by resolution, permitted assent to be given by electors in the
entire Service Area;
AND WHEREAS the authority to borrow under this bylaw expires five years from the date on
which this bylaw is adopted;
AND WHEREAS pursuant to Section 801.2 (1)(b) [Approval of the electors by voting] of the
Local Government Act the required assent of the electors within the entire service area has
been obtained for borrowing money for any purpose of a capital nature to finance construction
of a second ice sheet at the Vernon & District Multi-Use Facility with repayment of the debt over a
twenty (20) year term;
NOW THEREFORE the Board of the Regional District of North Okanagan, in open meeting
assembled, hereby ENACTS AS FOLLOWS:
CITATION
1.
This Bylaw may be cited as “Vernon & District Multi-Use Facility Expansion Loan
Authorization Bylaw No. 2680, 2015”.
Page 49 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item
G.5
Page
2
Bylaw No. 2680, 2015
LOAN AUTHORIZATION
2.
The Regional District of North Okanagan is hereby empowered and authorized to borrow
upon the credit of the Regional District a sum of up to thirteen million, two hundred fifty
thousand dollars ($13,250,000).
3.
The debt incurred in this Loan Authorization Bylaw relates specifically to the Vernon &
District Multi-Use Facility Expansion Service Establishment Bylaw No. 2679, 2015.
4.
This debt is being incurred to provide funding for the construction of a second ice sheet to
the Vernon & District Multi-Use Facility.
5.
The maximum term for which a debenture debt may be issued to secure the debt created
by this bylaw is for a term not to exceed twenty (20) years.
Read a First, Second and THIRD Time
this
22nd
day of
July, 2015
Approved by the Inspector of Municipalities
this
19th
day of
October, 2015
Received Assent of the Service Area Electors
this
28th
day of
November, 2015
ADOPTED
this
day of
, 2015
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 50 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
REGIONAL DISTRICT
of
NORTH OKANAGAN
PLANNING DEPARTMENT
INFORMATION REPORT
DEVELOPMENT PERMIT WITH VARIANCES
APPLICATION
DATE:
November 26, 2015
FILE NO.:
15-0261-CSS-DP / 15-0268-CSS-DVP
APPLICANT:
Silver Star Ski Resort Ltd.
LEGAL DESCRIPTION:
Lot A, District Lots 1355 and 5279, ODYD, Plan KAP76316
P.I.D.#:
026-038-196
CIVIC ADDRESS:
150 Main Street
PROPERTY SIZE:
0.32 ha (0.79 acres)
SERVICING:
Community water and sewer systems
ZONING:
Village Commercial (V.C)
O.C.P. DESIGNATION:
Commercial / Development Permit Area for Form and Character of
Commercial Development and for the Protection of Development
from Hazardous (Wildfire) Conditions
PROPOSAL:
Construct an addition to an existing building (Town Hall)
PROPOSED
VARIANCES:
Exterior side yard setback, parking and loading requirements
PLANNING DEPARTMENT RECOMMENDATION:
That a Development Permit with Variances be granted for the property legally described as Lot
A, District Lots 1355 and 5279, ODYD, Plan KAP76316 and located at 150 Main Street, Electoral
Area “C” subject to the following:
1. the dimensions and siting of the building addition to be constructed on the land be in general
accordance with the site plan and floor plans attached to the Planning Department report
dated November 26, 2015;
2. the exterior design and finish of the building addition to be constructed on the land be in
general accordance with the building elevation drawings attached to the Planning Department
report dated November 26, 2015;
3. the landscaping to be provided around the building addition be in general accordance with the
site plan attached to the Planning Department report dated November 26, 2015;
4. all roofing material must meet the Wildfire Hazard Guidelines of the Silver Star Official
Community Plan or the equivalent under the BC Building Code Class ‘B’ fire rating
requirements;
Page 51 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
Development Permit with Variance Application
15-0261-CSS-DP / 15-0268-CSS-DVP (Silver Star Ski Resort)
Page 2
5. open areas around the proposed building be maintained to allow the passage of emergency
personnel and apparatus;
6. the addition be designed to ensure that snow shed from the roof will be retained on the subject
property and will not obstruct pedestrian access and egress from the proposed building;
7. an Encroachment Permit being issued by the Ministry of Transportation and Infrastructure to
allow for the stairs from the elevated boardwalk to project into the road right-of-way;
That upon consideration of input from adjacent landowners, a Development Permit with Variances
be issued for the property legally described as Lot A, District Lots 1355 and 5279, ODYD, Plan
KAP76316 and located at 150 Main Street, Electoral Area “C” to vary the following sections of the
Silver Star Zoning Bylaw No. 1926, 2004:
1. Section 401.10.a by reducing the exterior side yard setback associated with a building addition
from 3 m to 0 m;
2. Section 804.1.f by reducing the number of on-site parking spaces required for an office use
with a gross floor area of 314 m2 associated with a building addition from six (6) to zero (0);
3. Section 804.8 by reducing the number of on-site parking spaces required for an increase in
the seating capacity of food service and drinking place uses associated with a building addition
from five (5) to zero (0);
4. Section 804.5 by waiving the requirement to provide indoor parking stalls for two-thirds of all
required parking spaces associated with a building addition;
5. Section 805.2 by reducing the number of on-site loading spaces required for the commercial
uses associated with a building addition from one (1) to zero (0); and further
That issuance of a Development Permit with Variances be withheld until the Regional District is
provided with a security deposit in the amount equal to 125% of the estimated cost of landscaping.
The estimate must be prepared by a qualified landscaping contractor.
BACKGROUND:
This report relates to an application for a Development Permit with Variances for the property
located at 150 Main Street. The applicant proposes to construct an addition to the existing
building located on the property, which is commonly known as the Town Hall at the Silver Star
Ski Resort. The Silver Star Official Community Plan requires that the building addition receive
the approval of a Development Permit for Form and Character of Commercial Development and
for the Protection of Development from Hazardous (Wildfire) Conditions. As the proposal does
not meet the minimum exterior side yard setback, parking and loading requirements of the Silver
Star Zoning Bylaw, variances are also required.
Previous Development Applications
In 2006, the Board of Directors granted a Development Permit with Variances for a similar addition
to the Town Hall. Variances were approved to allow the front yard setback of the building addition
to be reduced from 3 m to 0 m and to waive the requirement for on-site parking. As a condition
of approving the Permit, the applicant was required to register a covenant to restrict a number of
parking stalls in the Silver Star Ski Resort public parking lots for the use of the occupants of the
Town Hall addition. The number of required parking stalls was to be determined prior to the
issuance of a Building Permit for the proposed building addition. A covenant was also required
to be registered to indemnify the Regional District from any losses or damages caused by wildfire.
To date, the above noted covenants have not been registered and the building addition has not
occurred. As such, the Development Permit with Variances has expired.
Page 52 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
Development Permit with Variance Application
15-0261-CSS-DP / 15-0268-CSS-DVP (Silver Star Ski Resort)
Page 3
Site Context
The subject property is located in the Silver Star Ski Resort at the southeast corner of Main Street
and Shorts Road, both of which are used for pedestrian purposes only. The building on the
property, which is commonly known as the Town Hall, is located in the northwest portion of the
property. The properties to the northwest (across Main Street) and southwest (across Shorts
Road) are occupied by commercial buildings. The adjacent property to the southeast is occupied
by buildings used for Resort functions. The land to the east is comprised of the Resort’s crown
lease area and is also used for Resort functions.
The subject and surrounding properties to the northwest, southwest and southeast are zoned
Village Commercial (V.C) and are designated in the Silver Star Official Community Plan as
Commercial. The land to the east is zoned and designated Resort Use.
The following orthophoto of the subject and surrounding properties was taken in 2013.
The Town Hall building contains services associated with the operation and administration of the
Silver Star Ski Resort as well as retail shops and drinking and eating establishments. The
property is serviced with community water and sewer systems. The property does not contain
on-site parking or loading spaces. Pedestrian access to the property is gained from the Silver
Star Ski Resort public parking lots via Main Street and Shorts Road.
There is a covenant on the title of the subject property which restricts building construction without
the approval of the Province.
Page 53 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
Development Permit with Variance Application
15-0261-CSS-DP / 15-0268-CSS-DVP (Silver Star Ski Resort)
Page 4
The Proposal
The applicant is proposing to construct a two storey addition on the northeast side of Town Hall
building. The northeast corner of the building is proposed to be setback 0.45 m from the lot line
adjacent to Main Street. The main floor of the addition would include a 93 m2 expansion to the
Town Hall Cafeteria and a 212 m2 covered deck. The lower floor would include a 56 m2 expansion
of the Den Restaurant, a 56 m2 storage room and a 212 m2 covered patio. The roof of the building
addition would provide a 328 m2 area to be used as an open deck area with covered gazebo
areas. A 297 m2 portion of the existing roof would also be used as an open deck area. A 112 m2
portion of the existing roof would be covered with a roof. The deck area is proposed to be used
for catered events and functions such as weddings.
Snow is proposed to be cleared from the proposed deck and roof areas as it is currently done
whereby snow would be removed from the deck/roof areas and then pushed out onto the ski-runs
with the Resort’s snow cats.
Access to each floor and the roof / open deck area would be gained by several new entrances
including two stairwells and one elevator. The boardwalk at the front of the Town Hall building
(facing Main Street) would be extended the entire length of the building addition and would
continue to have a 0.0 m setback from the lot line adjacent to Main Street. The stairs of the
boardwalk are proposed to project into the Main Street road right-of-way. The existing walking
path at the rear and east side of the building would be extended around the building addition and
surfaced with crushed rock and the areas around the pathways would be seeded with grass.
The applicant is also proposing to construct a third floor addition over the central portion of the
existing building. The 314 m2 addition would be used as office space and would be accessed
from a new internal corridor that would be constructed at the rear of the building addition. The
corridor would connect with the existing offices on the southwest side of the building and the new
stairwell/elevator addition.
The building additions are proposed to be clad with a mix of horizontal cement fiber board planks
and cultured stone veneer. The colour of the plank siding would include avocado, arroyo red,
beechnut and kensington blue. The railings around the decks would be black metal guard rails
with vertical ballustrades and timber accents. Copper colour standing seam metal roofing would
be used for the roof of the stairwell / front entrance addition with timber accents and timber
awnings over the front entrance doors. The windows would be sealed glazing units which would
be accented by cement fiber board trim. The windows would be provided with vertical detailing
similar to the existing windows which are vertically oriented.
The Resort proposes to designate 6 parking spaces in the Resort controlled parking lots which
contain 795 parking stalls. The Resort also proposes to designate 20 loading spaces which are
currently located on the adjacent Resort owned property to the southeast.
BUILDING BYLAW:
The Building Bylaw requires that a Snow Shed Design Plan be included with a Building Permit
application. Plans for flat-roofed buildings may be waived. A Snow Shed Design Plan should
include:
Page 54 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
Development Permit with Variance Application
15-0261-CSS-DP / 15-0268-CSS-DVP (Silver Star Ski Resort)
•
•
•
•
Page 5
a site plan showing parking areas, driveways, walkways, exterior walls, doors, windows and
eaves relative to the property lines and any adjacent buildings;
a means of access to the roof to facilitate roof maintenance and snow removal;
engineering calculations showing where and how the roof will shed snow;
the plan shall demonstrate that snow shedding:
o will be retained within the confines of the subject property;
o will not obstruct pedestrian or vehicular access and egress from the proposed building or
any other building;
o will not affect any other building.
SILVER STAR ZONING BYLAW:
The subject property is zoned Village Commercial (V.C). Uses permitted in the Village
Commercial (V.C) zone include accommodation uses, food service and drinking place uses, retail
trade uses, transportation uses, community service uses, arts, and entertainment and recreation
service uses. The proposal as compared to the Village Commercial (V.C) zone requirements is
as follows:
CRITERIA
Building Height (max.)
Setbacks (min.)
- Front (Shorts Road)
- Rear (east)
- Interior Side (southeast)
- Exterior Side (Main Street)
Loading Stalls
Parking Stalls (min.)
• Office
• Food/Drinking/Retail uses
PROPOSAL
13.9 m
ZONE REQUIREMENTS
16.0 m
0.0 m (existing)
+15.0 m
5.3 m
0.0 m
0
3.0 m
3.0 m
3.0 m
3.0 m
1
0
0
6
5
Setback Requirements
Section 401.10.a of the Zoning Bylaw states that no building or structure within the Village
Commercial (V.C) zone shall be located within 3 m of any property line. Where there is more than
one highway frontage, the front lot line is defined as the highway with the shortest line.
Section 313.2 of the Bylaw states that projections such as steps, eaves, canopies, balconies and
open porches may project into the front and rear year setbacks by up to 1.0 m. Such projections
are not permitted to encroach into side yard setbacks.
Parking Requirements
Section 803.1 of the Zoning Bylaw states where any building is being erected, enlarged or
increased in capacity, off-street parking spaces shall be provided in accordance with Section
804.1 of the Bylaw. Section 804.1 of the Bylaw requires that: 1 parking space be provided for
every 10 seats associated with a food service use; 1 space be provided for every 8 seats
associated with a drinking place use; and 1 space be provided for every 60 m2 of gross floor area
associated with an office use.
Page 55 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
Development Permit with Variance Application
15-0261-CSS-DP / 15-0268-CSS-DVP (Silver Star Ski Resort)
Page 6
Section 804.4 of the Bylaw states that a minimum of two-thirds of all parking spaces for a
commercial use shall be provided in an indoor parking garage.
Section 804.7 of the Bylaw states that all commercial parking areas shall be provided on the
parcel where the subject building or use is situated, however 50% of an outdoor parking area may
be located on another parcel where this bylaw has applicability and where an Easement or Rightof-Way has been registered to favour the parking use and a legal instrument such as a Covenant
is provided to the Regional District to prevent the discharge of this agreement.
Section 804.8 of the Bylaw states that Village Commercial (V.C) zoned properties shall be
exempted from parking requirements under Food Services, Drinking Place Uses and Retail Trade
Uses except that each legal title shall provide a minimum of 5 parking spaces dedicated and
signed for non-accommodation use.
Loading Requirements
Section 805.1 of the Zoning Bylaw states that where any commercial building is being erected,
enlarged or increased in capacity, off street loading spaces shall be provided in accordance with
Section 805.2 of the Bylaw. Section 805.2 of the Bylaw one off-street loading space shall be
provided for every 2000 m2 of commercial uses in a building or combination of commercial
establishments involving the receipt and delivery of goods and every fractional unit shall require
the addition of one loading space. Section 805.4 states that all loading spaces shall be provided
on the parcel where the subject building or use is situated.
OFFICIAL COMMUNITY PLAN:
The Official Community Plan designates the land use of the subject property as Commercial and
being within Commercial Form and Character and Wildfire Interface Development Permit Areas.
The following OCP Guidelines are applicable to the application:
Guidelines for Form and Character of Commercial Development
The OCP states that the Regional District has the objective to maintain the Victorian era character
typified by late nineteenth century buildings in the commercial Village at Silver Star and to
encourage new commercial development based on this character. When reviewing Development
Permit applications for Form and Character of Commercial Development, the Regional District
will consider the following guidelines:
• consideration shall be given to ski-in / ski-out access routes;
• the posting of house numbers shall be required;
• view corridors from adjacent properties will be considered and where possible, these corridors
will be preserved while recognizing that impacts may be unavoidable;
• building character should have larger building facades supported with minor elements such
as stone, brick or cobblestone;
• use of accentuated lintels often of another material or colour;
• creative use of other building materials, surface textures and different colours on the upper
storeys;
• mixture of elaborate detailing and trim over the building;
• exteriors of natural materials or stucco;
• extreme freeze/thaw cycles should be considered when choosing building materials;
Page 56 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
Development Permit with Variance Application
15-0261-CSS-DP / 15-0268-CSS-DVP (Silver Star Ski Resort)
•
•
•
Page 7
mixtures of materials, colours and patterns with limited if any natural surface finishes;
landscaping to retain where feasible and practical, existing natural vegetation;
landscaping shall be planned and developed in accordance with the landscaping regulations
of the Zoning Bylaw.
Guidelines for Protection of Development from Hazardous (Wildfire) Conditions
The OCP states that the Regional District has the objective to instill land management practices
where feasible and practical to address the potential for wildfire particularly in the interface areas
between the community and the surrounding woodlands. When reviewing Development Permit
applications for Protection of Development from Wildfire Hazards, the Regional District will
consider the following guidelines:
• dead and down trees within 10 m of a building should be removed;
• lower limbs on trees within 10 m of a building should be removed to a height of 2 m above the
ground;
• existing vegetation should be thinned to reduce the overall tree crown cover to a distance of
30 m from any building;
• consideration of asphalt or fibrous cement roof shakes or tar and gravel covering for flat roofs;
• consideration of installing access to the roof.
The OCP also states that the Regional District has the objective to ensure that where public
access has previously been established over development lands, that access routes are
maintained to a standard to allow the safe passage of firefighting apparatus and to ensure water
supplies are readily available. When reviewing Development Permit applications for Protection
of Development from Wildfire Hazards, the Regional District will consider the following guidelines:
• local driveways should be properly designed and maintained to ensure no impediment to
public access and the passage of emergency vehicles;
• snow storage areas of adequate size should be provided to accommodate snow removed
from the driveway plus additional storage for snow removed from outdoor parking areas or
adequate provision has been made for an alternative snow removal strategy;
• a Covenant should be registered to ensure proper maintenance of the common driveway to
community-wide road maintenance standards as may be established by local government
bylaw and in default of these standards, provisions shall be included in the Covenant whereby
local government may after adequate Notice has been issued as provided by bylaw, enter and
repair the common driveway with costs attributed to the owner;
• street lighting should be provided and maintained to enhance public access and the passage
of emergency vehicles through participation in the community street lighting service including
an access right-of-way for the installation, operation and maintenance of street lights;
• a local government access right-of-way should be provided for the installation, operation and
maintenance of water utility service lines and appurtenances along the common driveway and
to each building serviced by the water utility;
• emergency and fire lane signage should be installed including provisions for the execution of
signage requirements as such authority may be established by local government bylaw;
• as appropriate, a reflective community identification sign and the range of house numbers
should be installed at the entrance to the subject parcel and reflective house numbers should
be installed on each parcel.
Page 57 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
Development Permit with Variance Application
15-0261-CSS-DP / 15-0268-CSS-DVP (Silver Star Ski Resort)
Page 8
Public Parking Policies
The following Transportation Policies of the OCP are applicable to the proposed development:
• existing day-use and/or overnight parking areas shall be replaced with a development
proposal in addition to the parking as required for the subject development to the size and
design standards outlined in the Zoning Bylaw; and
the Regional District may waive the requirement to provide replacement day-use and/or
overnight parking where in the opinion of the Regional District, another suitable alternative is
provided; or
the Regional District will omit this requirement where a comprehensive parking strategy has
been prepared and endorsed by the Regional District;
• the Regional District supports and will participate in the preparation of a long-term strategy to
address day-use and /or overnight parking for Silver Star and once completed, the Regional
District will consider final endorsement of the strategy;
• the Regional District will continue to recognize previous legal commitments by the resort
corporation to some commercial operators in the Village and Upper Village to accommodate
the vehicles for their customers on the day-use and/or overnight parking lots.
PLANNING ANALYSIS:
The Planning Department recommends that the proposed addition to the Town Hall building at
Silver Star Ski Resort be given favourable consideration as it generally complies with the above
noted Official Community Plan Development Permit Guidelines for the Form and Character of
Commercial Development and for the Protection of Development from Wildfire Hazardous
Conditions. In this regard, it is noted that the proposed building addition would not obstruct the
existing ski access routes and would incorporate the use of various natural building materials and
colours and the use of fire resistant building materials. Overall, the character of the proposed
addition is in keeping with the character of the existing building as well as the surrounding
buildings which typify late nineteenth century buildings.
To ensure compliance with the Guidelines and the Zoning Bylaw, it is recommended that the
Permit be issued subject to the proposed building addition and landscaping being constructed
and provided in accordance with the attached site plan, floor plan, and building elevations. It is
also recommended that the Permit incorporate the roofing material recommendations of the
Wildfire Hazard guidelines or the equivalent under the BC Building Code Class ‘B’ fire rating
requirements. In this regard, the proposed roofing materials would comply with the guidelines
and the BC Building Code. It is also recommended that the Permit incorporate conditions to
ensure that the open areas surrounding the building are accessible and maintained to allow the
passage of emergency personnel and apparatus and that snow which sheds from the roof of the
building will be retained on the subject property and will not obstruct pedestrian access and egress
from the proposed building. The Planning Department has not recommended that a “save
harmless” covenant be registered as a condition of the Permit (as was required as a condition of
the 2006 Development Permit) as the current Wildfire Guidelines do not require such covenants
to be registered.
Page 58 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
Development Permit with Variance Application
15-0261-CSS-DP / 15-0268-CSS-DVP (Silver Star Ski Resort)
Page 9
The Planning Department further recommends that the requested variances be given favourable
consideration. With regard to the setback variance, it is suggested that the proposal to extend
the walkway along Main Street is reasonable as it maintains the existing setback of the building
and allows for the continuation of the covered walkway. Consistent with previous approvals given
for the Bulldog Hotel and the Saloon, the Planning Department recommends that support for this
variance be conditional of an Encroachment Permit being issued by the Ministry of Transportation
to allow for the stairs of the walkway to project into the road right-of-way.
With regard to the parking and loading variances, it is suggested that the proposal to waive the
requirement to provide on-site parking and loading is reasonable as parking and loading for the
Town Hall building has always been accommodated within the Resort controlled parking lots and
the adjacent property to the southeast.
SUMMARY:
The subject Development Permit with Variances application requests approval to construct an
addition to the Town Hall building located at Silver Star Ski Resort. The Planning Department
recommends that the application be supported as it generally complies with the Development
Permit Guidelines for Form and Character of Commercial Development and for the Protection of
Development from Wildfire Hazardous Conditions and overall, it does not appear that the
proposed development would have a negative impact on the use and enjoyment of the subject
and surrounding properties.
REFERRAL COMMENTS:
The application was referred for comments to the following:
1. Ministry of Forests, Lands & Natural Resource Operations – Mountain Resorts Branch
The Ministry has reviewed the application and has no concerns with the development.
2. Ministry of Transportation and Infrastructure
As the proposed development is not greater than 4500 m2, the Ministry of Transportation and
Infrastructures approval is not required under Section 924(2) of the Local Government Act.
The exterior staircases will require an Encroachment Permit to be issued. As similar staircases
have been supported in the past, the Ministry is prepared to support such as long as they
don’t block access. No other concerns are noted.
3. Silver Star Fire Department
The Silver Star Fire Chief states there are no concerns with the addition to Town Hall and that
there appears to be adequate access to the interior and exterior.
4. Building Inspection Department
All buildings at Silver Star require Fire Sprinklers. This would include the covered deck areas.
The Building Code requires adequate access to the building for fire-fighting equipment.
During winter months this can be problematic due to snow and the unplowed and maintained
roads. The owners should consider consulting a Building Code Consultant to develop an
alternative solution instead of providing access to this building for fire-fighting equipment.
These matters need to be addressed at the Building Permit stage but it would be prudent for
the owner to explore options now.
Page 59 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
Page 60 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
SILVER STAR MOUNTAIN
DEVELOPMENT PERMIT WITH VARIANCE APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
15-0261-CSS-DP
Silver Star Ski Resort
150 Main Street
Page 61 of 139
DRAWINGS TO BE PRINTED IN COLOUR AND ON 24x36 SHEET SIZE MIN. FOR PROPER REPRESENTATION
LEGEND:
TREE
PATHWAYS
GRASS AREAS
PROPERTY LINE
SETBACK
IRON PIN
MIN LOT AREA = 560m
MAX HEIGHT IS LESS THAN 16m
= 41.9
= 576.15 m
= 415.7 m
= 991.85 m
EXISTING
PROPOSED ADDITION
TOTAL INCL. PROPOSED
PERCENTAGE OF
PROPOSED VS. TOTAL
Division Four - Commercial Zones
401. Village Commercial (VC)
EXISTING
2
576.15m²
ADDITION
EXISTING BUILDING
ELEVATED WALKWAY
BUILDING AREA BREAKDOWN
1
FIREWALL
17'-4 1/2"
SILVER STAR
(ZONING BYLAW 1926,2004)
ADJACENT BUILDING
EXISTING PAVED PATHWAY
EXISTING
3
3
EXISTING GRASS/ SKI RUN
4
415.7m²
PROPOSED ADDITION
ADDITION
4
5
5
TRUE NORTH
NEW PATH AROUND
PROPOSED BUILDING
CRUSHED ROCK AS EXISTING
C
PROJECT NORTH
EXISTING GRASS/ SKI RUN
LOT A
PLAN KAP76316
B
A
www.bourcetengineering.com
OK FALLS OFFICE
Tel : 250.498.5191
REVELSTOKE OFFICE
Tel : 250.837.3455 ext.286
KELOWNA OFFICE
Tel : 778.478.0430
HEAD OFFICE
821 Fairweather Rd
Vernon, BC, V1T 8T9
Tel : 250.542.0608
Fax : 250.542.0720
BOURCET
ENGINEERING
Copyright reserved. This drawing is an
instrument of service for the project
specified. The drawing and design are the
exclusive property of Bourcet Engineering
and may not be used in whole or in part
without their written permission. Their
name must appear on any reproduction of
the whole or part of this drawing. Please
check and verify all critical details and
dimensions prior to start of construction
and contact this office if any clarification
is required.
Written dimensions will always take
precedence over scaled dimensions.
COPYRIGHT
2014
BOURCET ENGINEERING
CONSULTANTS
8 July 2015
1/8"=1'-0"
B.McNaueal, BT.Arch.Sci
DATE
SCALE
DRAW
REV
DP1 B
SHEET NUMBER
CHECK
DESIGN R.Bourcet, P.Eng.
15-082
FILE
SEAL
SITE PLAN
DRAWING
SILVER STAR
TOWN HALL
ADDITION
PROJECT
REVISION
2
DESCRIPTION
DATE
ISSUED FOR DEVELOPMENT PERMIT
08-17-2015
B
Page 62 of 139
NO.
1
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
1 ' -5
"
TRUE NORTH
ADJACENT BUILDING
FIREWALL
1
1
EXISTING
DN
2
2
DRAWINGS TO BE PRINTED IN COLOUR AND ON 24x36 SHEET SIZE MIN. FOR PROPER REPRESENTATION
19'-6"
UP
ADDITION
DN
576.15m²
EXISTING BUILDING
30'-3 1/2"
3
40'-0"
4
UP
DN
20'-0"
20'-6"
4
415.7m²
19'-6"
PROPOSED ADDITION
ADDITION
100'-1 1/2"
EXISTING
3
5
5
10'-4"
C
B
A
www.bourcetengineering.com
OK FALLS OFFICE
Tel : 250.498.5191
REVELSTOKE OFFICE
Tel : 250.837.3455 ext.286
KELOWNA OFFICE
Tel : 778.478.0430
HEAD OFFICE
821 Fairweather Rd
Vernon, BC, V1T 8T9
Tel : 250.542.0608
Fax : 250.542.0720
BOURCET
ENGINEERING
Copyright reserved. This drawing is an
instrument of service for the project
specified. The drawing and design are the
exclusive property of Bourcet Engineering
and may not be used in whole or in part
without their written permission. Their
name must appear on any reproduction of
the whole or part of this drawing. Please
check and verify all critical details and
dimensions prior to start of construction
and contact this office if any clarification
is required.
Written dimensions will always take
precedence over scaled dimensions.
COPYRIGHT
2014
BOURCET ENGINEERING
CONSULTANTS
8 July 2015
AS NOTED
B.McNaueal, BT.Arch.Sci
DATE
SCALE
DRAW
REV
DP2 B
SHEET NUMBER
CHECK
DESIGN R.Bourcet, P.Eng.
15-082
FILE
SEAL
MAIN FLOOR PLAN
DRAWING
SILVER STAR
TOWN HALL
ADDITION
PROJECT
REVISION
20'-0"
30'-4 1/2"
24'-0"
10'-4"
DESCRIPTION
DATE
ISSUED FOR DEVELOPMENT PERMIT
08-17-2015
B
Page 63 of 139
NO.
PROJECT NORTH
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
84'-8 1/2"
TRUE NORTH
PROJECT NORTH
FIREWALL
1
1
EXISTING
UP
2
2
ADDITION
19'-6"
UP
576.15m²
30'-3 1/2"
3
100'-1 1/2"
40'-0"
UP
19'-6"
4
40'-0"
415.7m²
PROPOSED ADDITION
ADDITION
5
5
DRAWINGS TO BE PRINTED IN COLOUR AND ON 24x36 SHEET SIZE MIN. FOR PROPER REPRESENTATION
10'-4"
20'-0"
54'-4 1/2"
C
B
A
www.bourcetengineering.com
OK FALLS OFFICE
Tel : 250.498.5191
REVELSTOKE OFFICE
Tel : 250.837.3455 ext.286
KELOWNA OFFICE
Tel : 778.478.0430
HEAD OFFICE
821 Fairweather Rd
Vernon, BC, V1T 8T9
Tel : 250.542.0608
Fax : 250.542.0720
Copyright reserved. This drawing is an
instrument of service for the project
specified. The drawing and design are the
exclusive property of Bourcet Engineering
and may not be used in whole or in part
without their written permission. Their
name must appear on any reproduction of
the whole or part of this drawing. Please
check and verify all critical details and
dimensions prior to start of construction
and contact this office if any clarification
is required.
Written dimensions will always take
precedence over scaled dimensions.
COPYRIGHT
2014
BOURCET ENGINEERING
CONSULTANTS
8 July 2015
AS NOTED
B.McNaueal, BT.Arch.Sci
DATE
SCALE
DRAW
REV
DP3 B
SHEET NUMBER
CHECK
DESIGN R.Bourcet, P.Eng.
15-082
FILE
SEAL
LOWER FLOOR
PLAN
DRAWING
SILVER STAR
TOWN HALL
ADDITION
PROJECT
REVISION
4
DESCRIPTION
EXISTING BUILDING
EXISTING
3
ISSUED FOR DEVELOPMENT PERMIT
08-17-2015
B
DATE
NO.
Page 64 of 139
10'-4"
BOURCET
ENGINEERING
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
84'-8 1/2"
TRUE NORTH
PROJECT NORTH
EXISTING OFFICES
1
1
EXISTING LOWER ROOF
PROPOSED CONNECTION TO
EXISTING OFFICES
FIREWALL
TO BE EXTENDED VERTICALLY
AS REQUIRED FOR ADDITION
EXISTING
2
19'-6"
ADDITION
DN
468.05m²
EXISTING ROOF
30'-3 1/2"
3
99'-9 1/2"
327.9m²
40'-0"
DRAWINGS TO BE PRINTED IN COLOUR AND ON 24x36 SHEET SIZE MIN. FOR PROPER REPRESENTATION
DN
O.T.B.
20'-0"
PROPOSED ROOF ADDITION
ADDITION
4
40'-0"
5
5
10'-0"
20'-0"
54'-4 1/2"
4
C
B
A
www.bourcetengineering.com
OK FALLS OFFICE
Tel : 250.498.5191
REVELSTOKE OFFICE
Tel : 250.837.3455 ext.286
KELOWNA OFFICE
Tel : 778.478.0430
HEAD OFFICE
821 Fairweather Rd
Vernon, BC, V1T 8T9
Tel : 250.542.0608
Fax : 250.542.0720
Copyright reserved. This drawing is an
instrument of service for the project
specified. The drawing and design are the
exclusive property of Bourcet Engineering
and may not be used in whole or in part
without their written permission. Their
name must appear on any reproduction of
the whole or part of this drawing. Please
check and verify all critical details and
dimensions prior to start of construction
and contact this office if any clarification
is required.
Written dimensions will always take
precedence over scaled dimensions.
COPYRIGHT
2014
BOURCET ENGINEERING
CONSULTANTS
8 July 2015
AS NOTED
B.McNaueal, BT.Arch.Sci
DATE
SCALE
DRAW
REV
DP4 B
SHEET NUMBER
CHECK
DESIGN R.Bourcet, P.Eng.
15-082
FILE
SEAL
ROOF PLAN
DRAWING
SILVER STAR
TOWN HALL
ADDITION
PROJECT
REVISION
FUTURE ABOVE
PROPOSED
EXISTING
3
DESCRIPTION
EXISTING LOWER CANOPY ROOF
2
21'-0"
ISSUED FOR DEVELOPMENT PERMIT
08-17-2015
B
DATE
NO.
Page 65 of 139
10'-0"
BOURCET
ENGINEERING
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
84'-4 1/2"
DRAWINGS TO BE PRINTED IN COLOUR AND ON 24x36 SHEET SIZE MIN. FOR PROPER REPRESENTATION
CEMENT FIBER BOARD TRIM
(Benjamin Moore Turret CC-604)
CEMENT FIBER BOARD PLANK CLADDING
(Benjamin Moore Kensington Blue CC-780)
CEMENT FIBER BOARD PLANK CLADDING
(Benjamin Moore Beachnut R-9919)
CEMENT FIBER BOARD PLANK CLADDING
(Benjamin Moore Arroyo Red 2085-10)
CEMENT FIBER BOARD PLANK CLADDING
(Benjamin Moore Avacado 2145-10)
CULTURED STONE VENEER
STANDING SEAM METAL ROOF
(Copper color bond)
TIMBER FACIA
SEALED GLAZING UNIT
STOREFRONT WINDOW WALL GLAZING
(Charcoal anodized aluminum mullions)
METAL GUARD RAILS c/w VERTICAL
BALLUSTRADES (Painted flat black) Typical
TIMBER STRUCTURE/ ACCENTS
- D-FIR STAINED c/w STEEL PLATES AND THRU
BOLTS AS PER EXAMPLE BELOW
- SIZE OF MEMBERS T.B.D. AS PER STRUCTURAL
MAIN FLOOR LEVEL
98'-3"
ROOF LEVEL
112'-5" (APPROX)
T/O TURRET
137'-11" (APPROX)
LOWER FLOOR LEVEL
86'-11"
MAIN FLOOR LEVEL
98'-3"
ROOF LEVEL
112'-5" (APPROX)
T/O GAZEBO
132'-4" (APPROX)
5
2
4
C
ADDITION
ADDITION
3
CLADDING COLOUR
TO MATCH EXISTING.
EXISTING
B
3
4
2
A
5
1
LOWER FLOOR LEVEL
86'-11"
MAIN FLOOR LEVEL
98'-3"
ROOF LEVEL
112'-5" (APPROX)
T/O GAZEBO
132'-7" (APPROX)
www.bourcetengineering.com
OK FALLS OFFICE
Tel : 250.498.5191
REVELSTOKE OFFICE
Tel : 250.837.3455 ext.286
KELOWNA OFFICE
Tel : 778.478.0430
HEAD OFFICE
821 Fairweather Rd
Vernon, BC, V1T 8T9
Tel : 250.542.0608
Fax : 250.542.0720
BOURCET
ENGINEERING
Copyright reserved. This drawing is an
instrument of service for the project
specified. The drawing and design are the
exclusive property of Bourcet Engineering
and may not be used in whole or in part
without their written permission. Their
name must appear on any reproduction of
the whole or part of this drawing. Please
check and verify all critical details and
dimensions prior to start of construction
and contact this office if any clarification
is required.
Written dimensions will always take
precedence over scaled dimensions.
COPYRIGHT
2014
BOURCET ENGINEERING
CONSULTANTS
8 July 2015
AS NOTED
B.McNaueal, BT.Arch.Sci
DATE
SCALE
DRAW
REV
DP5 B
SHEET NUMBER
CHECK
DESIGN R.Bourcet, P.Eng.
15-082
FILE
SEAL
ELEVATIONS
DRAWING
SILVER STAR
TOWN HALL
ADDITION
PROJECT
REVISION
MATERIAL LEGEND
EXISTING
DESCRIPTION
DATE
ISSUED FOR DEVELOPMENT PERMIT
08-17-2015
B
Page 66 of 139
NO.
1
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.6
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.7
REGIONAL DISTRICT
of
NORTH OKANAGAN
PLANNING DEPARTMENT
INFORMATION REPORT
LIQUOR LICENCE REFERRAL APPLICATION
DATE:
November 16, 2015
FILE NO.:
15-0428-CSS-LIQ
APPLICANT:
The Saloon at Silver Star Ski Resort c/o Jesse Crockett
LEGAL DESCRIPTION:
Lot B, DL 1355, ODYD, Plan KAP70786
P.I.D.#:
025-332-864
CIVIC ADDRESS:
148 Silver Lode Lane
ZONING:
Village Commercial (VC) and Resort Use (RU)
O.C.P. DESIGNATION:
Commercial and outside Silver Star OCP boundary
PROPOSED USE:
Temporary Use Area (TUA) Endorsement: To extend the liquor
licence activities of The Saloon to three outdoor areas at Silver
Star Ski Resort
PLANNING DEPARTMENT RECOMMENDATION:
That the Board of Directors support the Temporary Use Area Endorsement application submitted
by Silver Star Ski Resort Ltd. to extend the liquor licence activities of The Saloon to three outdoor
areas at Silver Star Ski Resort; and further
That the Board of Directors advise the Liquor Control and Licensing Branch that the views of
residents were not gathered as the Board deems that the potential for noise would likely not increase
beyond acceptable levels and nearby residents and the community in general would not be
negatively impacted.
BACKGROUND:
This report relates to a Liquor Licence Referral which proposes to extend the liquor licence
activities of The Saloon to three outdoor areas at Silver Star Ski Resort. Liquor licensees who
operate at ski hills may apply to the Liquor Control and Licensing Branch (LCLB) for an
endorsement to extend their licensed activities to outdoor areas on their property. TUA
Endorsement applications are required to be referred for comments to the local government within
which the use would be located. If approved, a licensee may submit online requests to the LCLB
to activate their approved location(s) up to 26 times per year. Only one TUA licence per ski hill
can be endorsed and the legal entity that owns the ski hill business must sign the licensee’s
application to confirm they support the application for a TUA Endorsement.
Page 67 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.7
Liquor Licence Referral
15-0428-CSS-LIQ (Silver Star Ski Resort Ltd. c/o Jesse Crockett)
Page 2
Site Context and the Proposal
A TUA Endorsement Application has been submitted to the LCLB by Silver Star Ski Resort Ltd.
on behalf of The Saloon (the liquor Licensee) and referred to the Regional District for comment.
Approval of the Temporary Use Area Endorsement would allow The Saloon to extend licensed
activities to three outdoor areas on the ski hill property up to 26 times per year. The proposed
location, size and occupancy limit of each TUA is presented below:
Temporary Use Area (TUA)
Location
Size
Max. No. Persons
TUA #1
Village, beside Townhall
1250 m2
200
2
200
TUA #2
Rockstar Terrain Park
1250 m
TUA #3
Top of Summit Chair
128 m2
99
The following aerial photo submitted by the applicant illustrates the locations of the three proposed
Temporary Use Areas.
TUA #3
TUA #2
TUA #1
Proposed TUA #1 is located within an area zoned Village Commercial (VC) and designated in the
Official Community Plan as Commercial. Proposed TUAs #2 and #3 are zoned Resort Use (RU)
and are outside of the Silver Star Official Community Plan area boundary.
Page 68 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.7
Liquor Licence Referral
15-0428-CSS-LIQ (Silver Star Ski Resort Ltd. c/o Jesse Crockett)
Page 3
LIQUOR CONTROL AND LICENCING BRANCH (LCLB) REGULATIONS:
As part of the Liquor Policy Review the province recently implemented changes intended to
provide new opportunities for B.C. businesses and the hospitality industry by simplifying and
increasing flexibility around licensing. With one application, eligible Licensees who obtain a
Temporary Use Area Endorsement will be able to hold licensed outdoor events at designated
locations up to 26 times per year. In accordance with the LCLB’s Eligibility Criteria, only Liquor
Primary or Food Primary establishments at a downhill ski hill or golf course may apply. An
approved TUA would be subject to the same terms and conditions as the primary licence.
With respect to the subject application, Silver Star Resort is the land owner and The Saloon is the
holder of a Food Primary Liquor Licence. As the local government within which Silver Star is
located, the Liquor Control and Licensing Act requires that notification of this application to amend
The Saloon’s Food Primary Licence to allow for Temporary Use Areas be referred to the Regional
District of North Okanagan for comment.
If the Regional District Board wishes to provide comments on this application, the Board must
take into account, and provide written comments addressing, the following criteria:
a)
the potential for noise; and
b)
potential impact on the community.
If the Board is of the opinion that the Temporary Use Areas may affect nearby residents, the
Board must gather the views of residents within the area deemed to be affected by:
a)
receiving written comments in response to a public notice of the TUA application;
b)
conducting a public hearing in respect of the TUA application;
c)
holding a referendum; or
d)
any other similar method determined by the Regional District.
In addition, if the views of residents were gathered, the following must be provided to the LCLB
in writing:
a)
the residents’ views;
b)
the method(s) used to gather the residents’ views; and
c)
the Board’s comments and recommendations respecting the residents’ views.
Lastly, if the Board wishes to provide comments, the Board must provide a recommendation with
respect to whether the amendment should be approved and the reasons for the recommendation.
If the Board does not wish to provide comment, it is recommended that a resolution indicating this
decision be provided to the Branch in response to this referral.
ZONING BYLAW:
The location of proposed TUA #1 is zoned Village Commercial (VC) in the Silver Star Zoning Bylaw.
Uses permitted in the Village Commercial (VC) zone include accommodation uses, food service
and drinking place uses, retail trade uses, transportation uses, community services uses, and arts,
entertainment and recreation service uses. The uses listed under food service and drinking place
includes restaurants with or without entertainment, bars, beer and wine gardens, cabarets, cocktail
lounges, pubs, and night clubs. Restaurants with entertainment and drinking place uses are not
permitted on a parcel that abuts a parcel in a Residential zone.
Page 69 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.7
Liquor Licence Referral
15-0428-CSS-LIQ (Silver Star Ski Resort Ltd. c/o Jesse Crockett)
Page 4
The locations of proposed TUA #2 and TUA #3 are zoned Resort Use (RU). Uses permitted in the
Resort Use (RU) include skiing and other all-season outdoor recreational activities, limited-service
eating places and mobile food services, resource use, storage yards, and parking garages and lots.
Limited-service eating places and mobile food services must be incidental to skiing or other outdoor
recreational activities and may or may not include the serving of alcoholic beverages. These food
services do not include full-service restaurants.
REGIONAL DISTRICT POLICIES:
Regional District Policy No. GR-006 - Liquor Licences
Regional District Policy No. GR-006 was established in 2001 to define requirements and a process
for the Regional District to respond to liquor licence referrals from the LCLB. The Policy states that
the Regional District will not process a Liquor Licence referral until a complete referral has been
received and a fee has been paid. A referral must contain a floor plan, site plan and building
elevations.
The applicant has submitted the required fee and a site plan in the form of an aerial photo showing
the proposed location, size, and occupancy limit of the three proposed Temporary Use Areas. A
floor plan and elevations are not required to process this referral as no buildings are proposed.
The Policy further states that the Regional Board may call a public information hearing to solicit
input from adjacent property owners and the general public. The Policy states that the Board may
require that the applicant retain a qualified independent contractor, at the applicant’s expense, to
conduct a door-to-door survey to record the views and concerns of both owners and occupiers
within a 400 m radius of the subject parcel or a greater distance in more rural areas as determined
by the Board.
Where the Board deems a public hearing or a door-to-door survey is not warranted, the Board may
resolve to recommend to the LCLB alternative means to consider the views of residents. The
Regional Board may, in the public interest, provide a resolution of ‘support’ or ‘non-support’ on the
proposed Liquor Licence amendment. If the Board wishes to provide a resolution, the Board must
adhere to the criteria and requirements of the LCLB Regulations outlined above.
SILVER STAR OFFICIAL COMMUNITY PLAN
The Silver Star Official Community Plan designates the land use of the location for proposed TUA
#1 as Commercial. The following OCP Policies are applicable to proposed TUA #1:
• Land for current and future commercial uses is designated as Commercial on OCP Map
Schedule B.
• Except for Neighbourhood Commercial uses as listed in the Zoning Bylaw, the Regional
District supports the concentration of commercial uses around or in the vicinity of the
existing Village and Upper Village areas and the new Village West and Silver Woods
commercial development area.
The locations for proposed TUA #2 and TUA #3 are not within the Silver Star Official Community
Plan area boundary.
Page 70 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.7
Liquor Licence Referral
15-0428-CSS-LIQ (Silver Star Ski Resort Ltd. c/o Jesse Crockett)
Page 5
PLANNING ANALYSIS:
The Regional District Liquor Licence Policy No. GR-006 specifies that it is not mandatory to hold
a public hearing for a liquor licence referral. In this regard, the Board may decide to comment on
the TUA Endorsement application without gathering views of area residents.
The Planning Department recommends that the Board of Directors support the application for
Temporary Use Area Endorsement submitted by Silver Star Resort Ltd. for the following reasons:
1. While there may be some potential for noise, it is not likely to disturb residents as TUA #2 and
TUA #3 would be situated on the ski hill at least 800 m from any residences, and proposed
TUA #1 would be located within the commercial core area of the Village where it would be
well integrated with an existing concentration of commercial uses including restaurants,
licensed establishments, entertainment, retail businesses, and visitor accommodations. In
addition, as stated in LCLB Policy Directive No. 14-16, all TUAs would be permitted to operate
no later than 10 PM; and
2. The proposed Temporary Use Areas would be in accordance with the uses permitted in the
Village Commercial (VC) and Resort Use (RU) zoning which currently applies to the three
proposed TUA locations; and
3. The community at Silver Star is not likely to be negatively impacted by the proposed TUAs as
current land use regulations and long-range planning have been implemented to regulate and
plan for a broad range of commercial operations oriented to resort visitors and residents.
As two of the three proposed TUAs would be at considerable distance from the nearest residence
and one proposed TUA would be within the commercial core area of the Silver Star Village where
some degree of noise from existing licensed establishments is generally accepted by the resort
community, staff also recommend that the Board of Directors advise the Liquor Control and
Licensing Branch that the views of residents were not gathered as the Board deemed that the
potential for noise would likely not impact nearby residents.
Alternatively, if the Board desires that the views of Silver Star residents be gathered regarding
the proposed amendment to the Saloon liquor licence to allow for outdoor Temporary Use Areas,
the Board could pass a resolution to:
• receive written comments in response to a public notice of the application; and/or
• conduct a public hearing in respect of the licence application; and/or
• require that an impartial door-to-door survey be conducted,
in accordance with Board Policy GR-006 and at the applicant’s expense.
SUMMARY:
Silver Star Ski Resort Ltd. has applied to the Liquor Control and Licensing Branch for a change
to The Saloon’s Food Primary Liquor Licence to permit three outdoor Temporary Use Areas to be
endorsed. The LCLB is required to give the local government notice of the proposed licence
amendment and the local government must, if it wishes to provide comments, address specific
criteria as outlined in the Liquor Control and Licensing Act and Regulations. In this regard the
Planning Department has forwarded this referral to the Board of Directors for consideration.
Page 71 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.7
Page 72 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.7
SILVER STAR MOUNTAIN
LIQUOR LICENCE AMENDMENT APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
15-0428-CSS-LIQ
Silver Star Ski Resort Ltd.
SILVER STAR SKI RESORT
Page 73 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.7
Page 74 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.7
Page 75 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5809.04/GVCulturalPlan
TO:
Greater Vernon Advisory Committee
FROM:
Parks, Recreation and Culture
DATE:
November 6, 2015
SUBJECT:
Greater Vernon Cultural Plan – Cultural Facilities Workshop
RECOMMENDATIONS:
That it be recommended to the Board of Directors, the following directions be provided to support the
development of the Greater Vernon Cultural Plan:
1. That, as part of its provision of cultural facilities, the Regional District enter into new and/or
amended license agreements with the City of Vernon for existing Greater Vernon cultural
facilities, which are currently located on City of Vernon property but under Regional District
responsibility, with the exception of the current Vernon Public Art Gallery facility.
2. That, as part of its provision of cultural facilities, the Regional District maintains the building
envelopes and the foundational mechanical, electrical and plumbing systems of the Greater
Vernon cultural facilities.
3. That, as part of its provision of cultural facilities, each Greater Vernon cultural facility provided
by the Regional District will have a preventative maintenance and replacement schedule and
reporting program included in the operating agreement and/or contract for services.
4. That, as part of its provision of cultural facilities, the Regional District will fund the building
occupancy costs for the Greater Vernon cultural facilities, which include utilities, permits and
insurance.
5. That, as part of its provision of cultural facilities, the Regional District will lead the planning and
design of major cultural facility enhancement or new cultural facilities.
6. That, as part of its provision of cultural facilities, the Regional District will establish a Cultural
Facility Reserve and set aside funds annually to support major cultural facility enhancement or
new cultural facilities.
7. That, as part of its provision of cultural facilities, the Regional District recognizes the Okanagan
Science Centre as being a conservation and exhibition facility and provides facility support
consistent with other cultural facilities.
8. That the support for the Okanagan Boys and Girls Club be incorporated, in its entirety, into the
Recreation and Programming Grant Service and responsibility be transferred to the City of
Vernon.
Page 76 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Cultural plan – facilities workshop and next steps
File No.:5809.04
Date: November 6, 2015
Page 2 of 12
9. That, as part of its provision of cultural facilities, the Regional District will use the following
guidelines for investing in new, repurposed or expanded cultural facilities:

New, repurposed or expanded spaces / facilities will be flexible and adaptable.

New, repurposed or expanded spaces / facilities will be multi-purpose with a partnership
approach, and co-location of facilities will be considered.

New, repurposed or expanded spaces / facilities will be located within the City of Vernon
downtown core, wherever possible.

A minimum contribution of 10% of the total project cost will come from sources other
than the Regional District.

There will be demonstrated support from the community, justified by evidence of
demand.

There will be a realistic plan for adequate, ongoing operating funding for the facility.
BACKGROUND:
At their regular meeting held on June 18, 2015, the Board of Directors passed the following motion:
That working within existing resources, the following direction be provided to support the development
of the Greater Vernon Cultural Implementation Plan:
The Regional District will only fund independent registered societies;
Any operating funding provided by the Regional District will have an operating agreement and/or
contract for services (multi-year) in place; and
The Regional District will provide facilities (not direct programming) for the following:
o
Cultural Conservation and Exhibition
o
Community Cultural Programming
DISCUSSION:
There are two key objectives of this workshop.
Objective 1
The first objective will be to build upon the following section of the motion passed by the Board of
Directors at their June 18th meeting:
The Regional District will provide facilities (not direct programming) for the following:


Cultural Conservation and Exhibition
Community Cultural Programming
Page 77 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Cultural plan – facilities workshop and next steps
File No.:5809.04
Date: November 6, 2015
Page 3 of 12
In order to do this, we will seek to answer the following questions:
A. What does it mean to “provide” facilities; particularly in relation to:
 ownership,
 maintenance,
 building occupancy costs (utilities, insurance, etc.), and
 major improvements/new facilities.
B. What existing facilities would fall into the two facility categories that we have identified
(cultural conservation and exhibition; community cultural programming), and why?
Objective 2
Contingent on the time allowance of the meeting, and the discussion around the first objective, the
second objective of the workshop will be to reaffirm/determine the guiding principles for new
cultural facilities.
The workshop discussions will be supported by the information included in the Survey of BC
Museums, 2015 (“Attachment “A”), and the Survey of BC Museums (Attachment “B”) compiled by staff
as a result of direction from the last GVAC workshop. The information from the surveys has also
been summarized to show a table of museums and gallery sizes (square foot) per 1000 residents
(Attachment “C”)
OBJECTIVE 1 WORKSHOP INFORMATION:
A. On the recommendation of the Greater Vernon Advisory Committee, the Regional District agreed
to be the local government body that provides cultural facilities for Greater Vernon. In order to
align the delivery of our current facilities with this direction, we need to clarify what the provision of
cultural facilities will include. This first consideration is ownership.
OWNERSHIP
Ownership - Status Quo
Freehold ownership of almost all of the existing cultural facilities is currently held by the City of
Vernon. These include the:



Greater Vernon Museum & Archives;
Vernon Community Arts Centre;
Caetani Cultural Centre;



Okanagan Boys and Girls Club;
Vernon Public Art Gallery
Okanagan Science Centre
Several of these facilities are held under an existing license of occupation by the Regional District,
including the Vernon Community Arts Centre, the Caetani Cultural Centre, and the Okanagan Boys
and Girls Club.
Page 78 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Cultural plan – facilities workshop and next steps
File No.:5809.04
Date: November 6, 2015
Page 4 of 12
The Vernon and District Performing Arts Centre facility is owned by the Regional District, yet located
on City of Vernon owned land that is held by the Regional District under a license of occupation.
The Museum is not held under license of occupation; however, the “Greater Vernon Parks and
Recreation Operating Agreement Bylaw No. 712, 1978”, which contracted the City of Vernon to
operate and maintain the parks and recreation/culture facilities on behalf of the Regional District, was
amended to included the museum by the Greater Vernon Parks and Recreation Operating Agreement
Amendment Bylaw No. 809, 1988.
The Vernon Public Art Gallery (VPAG) is also located in a City of Vernon owned facility; however
rather than being held under a license of occupation, it is a leasehold property with terms more similar
to a traditional landlord/tenant agreement. As part of the lease agreement, a monthly rental fee is paid
in exchange for maintenance of the envelope and mechanical/plumbing systems. This space was not
included in the license of occupation agreement because it was identified as a temporary space,
rather than a purpose-built built facility like the Museum, or a repurposed facility like the arts centre, in
addition to being a portion of a larger facility that includes a parkade.
The Okanagan Science Centre (OSC) facility is also owned by the City of Vernon. The Society that
manages the OSC holds a lease agreement directly with the City of Vernon. There is no rent paid,
but the expectation in the agreement is that the OSC operates and maintains the facility at its
expense.
Ownership - Options
Fee Simple ownership
The City of Vernon could transfer freehold ownership of the cultural facilities and associated
lands to the Regional District. Each purchase agreement could include a reverter clause to
restrict the use of the land for the specified cultural purpose. Due to a variety of reasons, fee
simple ownership may not be the ideal option. In addition to significant survey costs, there
may be subdivision related expenses, and most of the facilities are also interconnected to
other City of Vernon assets, such as the Museum with the Civic Complex, and the arts centre
to Polson Park.
Pursuant to Sections 24 and 26 of the Community Charter Notice, the City of Vernon would
also be required to give notice of its intention to sell municipal properties.
License agreement
The City of Vernon could provide a license of occupation for the cultural facilities and
associated lands to the Regional District. This is the status quo option for most facilities.
Although the current license agreement would need to be amended to reflect the recent parks
restructuring, this would be a relatively straight forward option and provide a good level of
long-term certainty.
Page 79 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Cultural plan – facilities workshop and next steps
File No.:5809.04
Date: November 6, 2015
Page 5 of 12
Registered lease
A step closer to fee simple would be a registered lease for the cultural facilities and associated
lands to the Regional District. Pursuant to Sections 24 and 26 of the Community Charter
Notice, the City of Vernon would be required to give notice of its intention to lease municipal
properties, and the lease would be registered on title. This may require some funding for
survey fees associated with the registration of the lease on title.
Recommendation 1
That, as part of its provision of cultural facilities, the Regional District enter into new and/or
amended license agreements with the City of Vernon for existing Greater Vernon cultural
facilities, which are currently located on City of Vernon property but under Regional District
responsibility, with the exception of the current Vernon Public Art Gallery facility.
The next consideration in the provision of cultural facilities is maintenance.
MAINTENANCE
Upon review of the other examples of museums and galleries around the province, it is very common
to have the local government maintaining the envelope of the local cultural facilities. In many cases
local government also maintains the mechanical, electrical and plumbing systems (MEP systems), but
not in all cases.
Best practice suggests that whatever maintenance arrangement is made, it should be supported by a
legal document, and a preventative maintenance and replacement program should be in place. This
can be done quite easily as part of an operating and management agreement.
Maintenance - Status Quo
Currently, the maintenance program for each Greater Vernon cultural facility is quite different. The
Regional District plays a significant role in maintaining the Okanagan Boys and Girls Club and the
Greater Vernon Museum and Archives, including: the building envelope; the MEP systems; facility
replacement items, such as flooring and painting; and general maintenance (such as bulb
replacement and furnace maintenance). Recently the responsibility of providing janitorial services has
been turned over to the operating societies, however the Regional District still provides some janitorial
supplies for the Museum.
In the case of the Vernon Community Arts Centre, the Regional District is responsible only for the
envelope, with all other maintenance items being the responsibility of the operating society as outlined
in their operating agreement. The Arts Centre has received occasional, one-off grants for various
interior improvement projects, but the operating society undertakes the project management, not the
Regional District.
The Caetani Cultural Centre independently operates the Centre, with the Regional District having
provided grants for facility upgrades in the past.
Page 80 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Cultural plan – facilities workshop and next steps
File No.:5809.04
Date: November 6, 2015
Page 6 of 12
The Vernon Public Art Gallery is maintained as part of the lease agreement with the City of Vernon,
with the exception of any leasehold improvements. Leasehold improvements are maintained by the
operating society and insured by the Regional District. The society has received occasional, one-off
grants for interior facility (leasehold) improvements.
The Vernon and District Performing Arts Centre has explicit maintenance roles and responsibilities
outlined in their operating agreement. Summarized, the Regional District maintains the envelope,
MEP systems, and equipment replacement due to wear and tear. In general, the society manages the
day-to-day and scheduled maintenance of equipment, and the specialized theatre equipment.
The Okanagan Science Centre currently maintains their facility as part of their lease agreement.
Maintenance – Options
If it is decided that facility maintenance falls within the role that the Regional District sees itself in the
provision of cultural facilities, there are some opportunities for improvement on the current facility
maintenance programs.
Of course in some circumstances, like the Vernon Public Art Gallery, there would be no motivation to
change from the status quo since maintenance is completed through a fee for service (by way of the
rent payment). There is some impetus, however, to have the responsibility of day-to-day facility
maintenance that is currently being provided by the Regional District, be taken up by the operating
society for the purpose of expedience and efficiency. Now that the Regional District no longer
employs a facilities manager it would be practical to share the responsibility of general facility
maintenance with the operating societies.
It would be consistent with other communities if the Regional District made the decision to maintain
responsibility for the envelope and MEP systems of each of the cultural facilities it provides, with the
understanding that the remainder of the maintenance program for each facility would be discussed
and agreed upon as part of the overall operating agreements.
Recommendation 2
That, as part of its provision of cultural facilities, the Regional District maintains the building
envelopes and the foundational mechanical, electrical and plumbing systems of the Greater
Vernon facilities.
Recommendation 3
That each Greater Vernon cultural facility provided by the Regional District will have a legal
facility maintenance arrangement established, which will include a preventative maintenance
and replacement schedule and reporting program.
The next consideration in the provision of facilities is building occupancy costs.
Page 81 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Cultural plan – facilities workshop and next steps
File No.:5809.04
Date: November 6, 2015
Page 7 of 12
BUILDING OCCUPANCY COSTS
For the purpose of this discussion, building occupancy costs will include utilities, permits (electrical,
elevator, boiler, etc.), taxes (if applicable), and insurance.
Building Occupancy Costs – Status Quo
In most cases, the Regional District covers all of the utility, insurance and permit costs associated with
the Greater Vernon cultural facilities. The exceptions to this are the Okanagan Science Centre (as no
facility funding is currently provided), and the Caetani Cultural Centre.
For some of the cultural facilities, the occupancy costs are paid directly by the Regional District,
whereas others have their costs paid indirectly through an earmarked “utilities grant” (as is the case
with the arts centre).
Building Occupancy Costs – Options
If it is determined that building occupancy costs are to be considered part of the Regional District’s
investment in the “provision of cultural facilities”, the payment of the utilities could be reviewed and,
wherever possible, aligned with the operating organization. This structure provides incentive for
responsible and efficient use of water and energy by the operating organization. Some of the other
building occupancy costs, such as permits and insurance, would be tied to ownership and have less
flexibility for adjustment. Either way, the roles and responsibilities for building occupancy should be
included in the operating agreement.
Recommendation 4
That, as part of its provision of cultural facilities, the Regional District will fund the building
occupancy costs for the Greater Vernon cultural facilities, which include utilities, permits and
insurance.
The financial implications of funding the building occupancy costs of the Okanagan Science Centre
would be offset by the termination of the operating grant.
MAJOR IMPROVEMENTS/NEW FACILITIES
As part of its provision of cultural facilities, it would be appropriate for the Regional District to play a
lead role in the planning and funding of major improvements to existing cultural facilities or new
cultural facilities. This allows the Regional District to ensure that the project adheres to general
guidelines set for new facilities, as well as ensuring that the project meets the needs of the community
while being in line with the economic realities within the community.
Page 82 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Cultural plan – facilities workshop and next steps
File No.:5809.04
Date: November 6, 2015
Page 8 of 12
Planning for major improvements to existing cultural facilities, or new cultural facilities, should also
include fiscal planning. With the understanding that we will need new facilities in the future, a Cultural
Facility reserve fund should be established to support future cultural facility development, as
discussed at the 2016 budget workshop held on October 29, 2015.
This investment will help to fund project planning, as well as being available to reduce the burden of
funding through borrowing.
Recommendation 5
That, as part of its provision of cultural facilities, the Regional District will lead the planning
and design of major cultural facility enhancement or new cultural facilities.
Recommendation 6
That, as part of its provision of cultural facilities, the Regional District will establish a Cultural
Facility Reserve and set aside funds annually to support the major cultural facility
enhancement or new cultural facilities.
B. In consideration of the provision of cultural facilities, it will be important to define the types of
cultural facilities we are supporting, being cultural conservation and exhibition and community
cultural programming. The definition that was provided for these types of organizations are:
Cultural conservation and exhibition: Facilities whose purpose is to provide space for the
collection, conservation and exhibition of Greater Vernon’s public collections and heritage, and
related programming and education.
Community cultural programming: Facilities whose purpose is to provide space for cultural
instruction and programming related to participatory arts, including but not limited to literary arts,
visual arts and performing arts.
The existing cultural facilities would fall into the categories as follows:
Cultural conservation and exhibition



Greater Vernon Museum and Archives
Vernon Public Art Gallery
Caetani Cultural Centre
Community cultural programming



Vernon Community Arts Centre
Vernon and District Performing Arts Centre
Caetani Cultural Centre
Page 83 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Cultural plan – facilities workshop and next steps
File No.:5809.04
Date: November 6, 2015
Page 9 of 12
The two facilities that should be discussed as part of this workshop are the Okanagan Science
Centre and the Okanagan Boys and Girls Club.
Okanagan Science Centre
It is unique for a community of our size to have such a thriving Science Centre. The organization
does well at generating own-source revenue, and there was significant, positive community
feedback related to the Science Centre as a result of our public consultation. Annual visitation is
approximately 20,000.
Science Centres are considered by the Government of Canada as a category of museum. In
British Columbia there are a few examples of Science Centres receiving funding from the local
government, including the Exploration Place in Prince George, and the Telus Science World in
Vancouver.
In 2012, the Regional District provided a grant-in-aid of $32,500 to the Okanagan Science Centre
due to unexpected grant cuts. This funding has continued.
As the Regional District is moving to provide cultural facilities, not direct programming, it would be
more appropriate to support the Okanagan Science Centre with the provision of their facilities.
The current building occupancy and maintenance costs are approximately $30,000 annually. The
Okanagan Science Centre is also responsible for the maintenance of the entire facility as per the
terms of their lease, and have made significant improvements in the last several years resulting in
the overall facility, including the roof and envelope, being in good condition.
If there is interest in continuing to support the Okanagan Science Centre, it would be in-line with
the current direction to provide the facility, as with the other cultural organizations, and desist with
the annual operating grant. The net annual cost would be close to the same, however the
Okanagan Science Centre would be eligible to seek support with their facility expense in similar
fashion to the other cultural organizations.
Recommendation 7
That, as part of its provision of cultural facilities, the Regional District recognizes the
Okanagan Science Centre as being a conservation and exhibition facility and provides facility
support consistent with other cultural facilities, and desist with the provision of operating
funding as of 2016.
Page 84 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Cultural plan – facilities workshop and next steps
File No.:5809.04
Date: November 6, 2015
Page 10 of 12
Okanagan Boys and Girls Club
The Okanagan Boys and Girls Club (Club) agreement allows for the Okanagan Boys and Girls
Club to occupy the current facility for the delivery of recreation programming for youth and
children. The agreement requires that the Club develop programs to compliment rather than
duplicate those offered by the Regional District.
With the Regional District no longer responsible for the delivery of the recreation services, this
coordination must now be done with the City of Vernon and cannot be managed as part of the
existing agreement. This is ineffective, and there is risk that efficiencies are lost and duplication
of programming may occur.
As part of their agreement, the Regional District is responsible for maintenance, repair and/or
replacement of: the exterior building, the grounds; MEP systems; alarm system, and upgrades and
maintenance for specific areas within the facility (excludes the CCR area and the preschool).
The Regional District also pays utility costs, with some reimbursed from the Club for the excluded
areas of the facility. In order to encourage efficiencies, it would be best for the Club to complete
all interior building maintenance.
As the Regional District no longer provides recreation services, it is recommended that the support
for the Boys and Girls Club be incorporated, in its entirety, into the Recreation and Programming
Grant Service. This would allow for oversight of the agreement, to prevent program duplication
and encourage efficiencies, as well as align the service type with the appropriate provider. This
would require minimal work related to facility ownership, as the facility is owned by the City of
Vernon, and the property could just be removed from the current License of Occupation.
Recommendation 8
That the support for the Okanagan Boys and Girls Club be incorporated, in its entirety, into
the Recreation and Programming Grant Service and responsibility be transferred to the City of
Vernon.
Page 85 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Cultural plan – facilities workshop and next steps
File No.:5809.04
Date: November 6, 2015
Page 11 of 12
OBJECTIVE 2 WORKSHOP INFORMATION:
Reaffirm/determine the guiding principles for new cultural facilities.
Recommendation 9
That, as part of its provision of cultural facilities, the Regional District will use the following
guidelines for investing in new, repurposed or expanded cultural facilities:

New, repurposed or expanded spaces / facilities will be flexible and adaptable.

New, repurposed or expanded spaces / facilities will be multi-purpose with a
partnership approach, and co-location of facilities will be considered.

New, repurposed or expanded spaces / facilities will be located within the City of
Vernon downtown core, wherever possible.

A minimum contribution of 10% of the total project cost will come from sources other
than the Regional District.

There will be demonstrated support from the community, justified by evidence of
demand.

There will be a realistic plan for adequate, ongoing operating funding for the facility.
Page 86 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Page 87 of 139
Survey of BC Museums ‐ 2015
When the Mackin House is not in use as a Museum, it is made available to local civic, school, cultural and not‐for‐
profit community groups for meetings, programs, and events of an educational, recreational, social or cultural nature.
The Courtenay and District Museum was established in 1961 as a non‐
profit organization with the mandate to collect, preserve and interpret natural and cultural heritage of the Comox Valley region. Courtenay and District
Founded in 1982 as part of the Air Force Indoctrination School, the Comox Air Force Museum was accredited as a stand‐alone Canadian Forces Museum and officially opened its doors to the public on 12 September 1987. The Museum at Campbell River a purpose‐built facility that is located on a seven‐acre wooded site, with commanding view of Discovery Passage (an active shipping lane running between Campbell River and Quadra Island). The forested site offers excellent opportunities for outdoor activities, displays and interpretation.
Coquitlam
The Chilliwack Museum housed in the City’s former City Hall building while the object storage and Chilliwack Archives are housed in a municipally owned structure three blocks from the museum. The Museum and Archives are governed by the Chilliwack Museum and Historical Society. The Reach Gallery and Museum is a purpose‐built facility that is operated by a Society under a fee for service agreement with the City of Abbotsford. The Reach is 20,000 square feet in size and features a 6,100 square foot exhibition hall; large reception area (suitable for entertaining); archives; multi‐purpose studio; two community exhibition spaces; art collection storage; and museum artefact collection storage.
Comox Valley (Courtenay, Comox, Comox Valley A & Yes, Museum and Science Centre
City of Courtenay
1 of 3
0
Page 88 of 139
Courtenay & District
Museum & Paleontology Centre
Museum at Campbell River
Chilliwack
58,584
Mackin House Museum
Reach Gallery and Museum
Campbell River
126,840
Comox Air Force Museum
Abbotsford
55,213
Chilliwack Museum and Archives
Community
92,308
19907
No, repurposed in early 1990,s
1942
Has a library with related material
1994
No
2008
3000
City of Coquitlam
3000
3200
8700
Federal
25.2286345
City of Chilliwack
City of Coquitlam
NFP Society
3600
237,400
247,000
289.7868256
16000
6000
581.7819149
21000
117.5150272
20000
Purpose built in 1994
36,096
Multi‐Use / Description
Year Constructed
Square Footage
TOTAL
Square Footage
EXHIBITION
Square Footage
PER/1000
City of Campbell River
Federal
Royal Canadian Air Force (Fed Gov)
No
City of Abbotsford
NFP Society
Yes
Ownership
NFP Society
Federal
No
NFP Society
870,000
10000
City of Abbotsford
Operating Budget
625,000
Fee for service agreement
23,000
Local Gov Grant
Agreement
Annual Attendance
General Admission
Regional District of North Okanagan
Greater Vernon Cultural Plan
Operated By
Maintenance
EXTERIOR
Maintenance
INTERIOR
Category A Designation
0
170,191
Attachment "A"
Population served
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
FACILITY
OPERATION
Greater Vernon's museum and archives is located in downtown Vernon in a centennial building as part of the civic complex. The Kamloops Museum and Archives is a purpose built facility, constructed in 1998. It has Category A designation, and although it does not currently charge general admission, they are transitioning to an entry fee by 2016.
Survey of BC Museums ‐ 2015
Various renovations were undertaken at the Okanagan Heritage Museum in 2001 to make room for the Kelowna Public Archives and the Ursula Surtees Conservation Laboratory. Today, the Okanagan Heritage Museum is undergoing an exciting and extensive renovation of its exhibitions that will bring a new level of engagement with the public.
The Langley Centennial Museum, located in the historic village of Fort Langley, is owned and operated by the Township of Langley. The museum opened in 1958. After more than 50 years of offering exhibits, programs, and other cultural and heritage services, we continue to grow and expand our role in the Township of Langley. Langley Centennial Museum
Maple Ridge Museum & Community Archives
The museum is housed in the former Manager’s home for Port Haney Brick & Tile. The museum features First Nations prehistory, history of settlement and prominent families of historic Maple Ridge and a world‐class model railway diorama of the Port Haney area.
Nanaimo Museum & Archives
In 2008, the Nanaimo Museum was relocated into a purpose‐built space as part of the Vancouver Island Coference Centre.
Nanaimo
Okanagan Heritage Museum
Maple Ridge (and Pitt Meadows)
Kamloops Museum & Archives
Langley
Greater Vernon Museum & Archives
Kelowna
8000
16,000
2008
Purpose built with part of a conference centre, with a retail component
Kamloops No ‐ repuprosed in 1980's
Greater Vernon
1958, with renos in 1070's and 1980's Gallery and museum
Community
No
98,021
No
94,252
No, purpose built
55,086
1996
3500
12000
Yes
1998 (repurposed)
24000
117,312
1967
7000
No, but working on it
City of Nanaimo
163.2303282
Township of Langley
217.8411938
Yes
City of kelowna
Society
City of Nanaimo (exterior), Society (interior)
204.5826514
No
City of Kamloops
Township of Langley
212.6496142
City of Vernon
Langley
650,000
Society
500,000
320000
45000
375,000
45000
Yes
City of Kelowna (exterior)
NA
City of Kamloops
491,000
491,000
15000
Yes
City of Kamloops
NA
Regional District of North Okanagan
185000
270,000
Regional District of North Okanagan
No
12000
Greater Vernon Cultural Plan
2 of 3
Page 89 of 139
Charity Org
204.8340844
12000
98,754
Multi‐Use / Description
Year Constructed
Square Footage
TOTAL
Square Footage
EXHIBITION
Square Footage
PER/1000
Category A Designation
Ownership
Operated By
Maintenance
EXTERIOR
Maintenance
INTERIOR
Operating Budget
Local Gov Grant
Agreement
Annual Attendance
General Admission
Regional District of North Okanagan
21000
0
58,584
Attachment "A"
Population served
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
The Richmond art gallery is located wtihin the Richmond Cultural Centre.
MAG ‐ Red Deer Museum & Art Gallery
The Red Deer Museum and Art Gallery
Survey of BC Museums ‐ 2015
The Exploration Place Museum + Science Centre is owned and operated by the Fraser‐Fort George Museum Society, a non‐profit society and registered charity. The Exploration Place was opened in 2001 with funding from the Regional District of Fraser‐Fort George, The Government of Canada, Canfor Corporation, and The Government of British Columbia. Richmond Museum
0
3 of 3
Page 90 of 139
the New Westminster Museum and Archives is located within the Anvil Centre, which includes the New Media Gallery, conference space, theatres and studio space.
The Exploration Place
Red Deer
New Westminster Museum and Archives
Richmond
City of Red Deer
Yes
gallery and museum
Prince George
City of Richmond
Greater Vernon Cultural Plan
Cultural Centre with library, art gallery and arts centre
New Westminster
Society
Museum and Science Centre
Community
City of New Westminster
2000's
Anvil Centre, with gallery, conference space, theatres and studios
90,564
0
190,473
0
91,879
Multi‐Use / Description
Year Constructed
Square Footage
TOTAL
Square Footage
EXHIBITION
Square Footage
PER/1000
Category A Designation
Ownership
Operated By
Maintenance
EXTERIOR
Maintenance
INTERIOR
Operating Budget
Local Gov Grant
Agreement
Annual Attendance
General Admission
Regional District of North Okanagan
0
65,967
Attachment "A"
Population served
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
Campbell River Art Gallery
The Campbell River and District Art Gallery is located in a Centennial building that was purpose‐built for a museum. The building is now occupied by both the art gallery and the communities visitors centre.
Chilliwack
Chilliwack Art Gallery
The Chilliwack Art Gallery is located within the Chilliwack Cultural Centre, which also includes two unique performance venues, music instruction studios, arts and crafts studios, meeting rooms and offices, and is the new home to the Chilliwack Academy of Music. Other partners in the project include the Chilliwack Visual Artists Association and the Chilliwack Players Guild.
Comox Valley (Courtenay, Comox, Comox Valley A & B)
Comox Valley Art Gallery
The Comox Valley Art Gallery is located in a repurposed fire hall. Coquitlam
Evergreen Cultural Centre
Coqutlam's public art gallery is included in the Evergreen Cultural Centre, in addition to: a rehearsal studio; meeting rooms; and a 250‐
seat, flexible black box theatre. The theatre offers both traditional proscenium‐style seating, as well as flat‐floor capabilities through a retractable seating system and state‐
of‐the‐art lighting, audio, and rigging systems.
58,584
Greater Vernon
Vernon Public Art Gallery
Greater Vernon's public art gallery is located in a repurposed retail space beneath a City‐owned parkade.
Survey of BC Art Galleries ‐ 2015
Reach Gallery and Museum
Cambell River
126,840
The Reach Gallery and Museum is a purpose‐built facility that is operated by a Society under a fee for service agreement with the City of Abbotsford. The Reach is 20,000 square feet in size.
Abbotsford
55,213
1 of 3
Page 91 of 139
The building features a 6,100 square foot exhibition hall; large reception area (suitable for entertaining); archives; multi‐purpose studio; two community exhibition spaces; art collection storage; and museum artefact collection storage.
Community
92,308
Single purpose
Repurposed retail space located beneath a parkade.
36,096
Yes ‐ includes Visitors Centre
Gallery and Museum. Shared exhibition space.
The Evergreen Cultural Centre includes a blackbox theatre; art programming space; tourism information centre; and chamber of commerce.
3000
Part of a cultural theatre that includes two theatres, dance studios and art centre space (clay, fabric, etc)
105.831
1996
1828
Repurposed in 2005
80.235
2012
1478
No
1967
27.083
No
City of Vernon
2008
1500
No
City of Coquitlam
NFP Society
6200
80.341
City of Courtenay
NFP Society
unknown
117.515
6,000
No
City of Chilliwack
NFP Society
4430
Yes
Local government
NFP Society (Chilliwack Arts and Cultural Centre Society)
City of Coquitlam
2500
City of Abbotsford
NFP Society
City of Chilliwack
265,000
City of Vernon
City of Vernon (plumbing, mechanical) Gallery for lessee fixtures
2900
NFP Society
City of Campbell River
250000
Evergreen Society
20,000
City of Abbotsford
275000
City of Campbell River
Category A Designation
Ownership
870,000
by donation
6200
177,625
Lease agreement between RDNO and City of Vernon for purpose of art City of Abbotsford
55000
by donation
100000
Yes ‐ lease agreement in place. Funding agreement is reviewed annually.
Operating Budget
Fee for service agreement
625,000
Agreement
?
23,000
Local Gov Grant
General Admission
Annual Attendance
Regional District of North Okanagan
Greater Vernon Cultural Plan
Operated By
Maintenance
EXTERIOR
Maintenance
INTERIOR
Year Constructed
Square Footage
GALLERY TOTAL
Square Footage
EXHIBITION
Square Footage
PER/1000 Multi‐Use / Description
170,191
Attachment "B"
Population served
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
FACILITY
OPERATION
Community
Attachment "B"
Regional District of North Okanagan
General Admission
Annual Attendance
Agreement
Local Gov Grant
Operating Budget
Operated By
Maintenance
EXTERIOR
Maintenance
INTERIOR
Ownership
Category A Designation
Year Constructed
Square Footage
GALLERY TOTAL
Square Footage
EXHIBITION
Square Footage
PER/1000 Multi‐Use / Description
Population served
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
The Langford public art gallery serves the communities of Langord, Colwood and View Royal. It is currently located in a heritage building just outside of town, however the Coastal Collective has chosen to move to a new, purpose‐
built locations as part of a new hotel and conference centre. The new facility is being fully‐funded by a corporate partner.
The ACT Arts Centre serves the Maple Ridge and Pitt Meadows communities.
The Nanaimo Art Gallery is located at 150 Commercial Street in downtown Nanaimo, and includes a programming space, called ART Lab, that provides hands‐on learning for all ages (opened in 2014). They recently (2015) relocated from their purpose‐built location at Vancouver Island University, and has recently completed phase one of a three phase facility improvement. The New Media Gallery is located within the Anvil Centre, on the third floor. The Anvil Centre is also home to 18,000 sq ft of conference space; 364 seat theatre; New Westminster Museum and Archives; a community arts space; and the Canadian Lacrosse Hall of Fame.
Survey of BC Art Galleries ‐ 2015
The Kamloops public art gallery is a purpose‐built facility constructed in 1998.
The Kelowna Art Gallery is a Canadian public art gallery located in Kelowna, British Columbia founded in 1976. The gallery has become a leading public art gallery serving the central Okanagan region. The gallery was incorporated as a not‐for‐profit charitable society in 1977. The current facility was constructed in 1998.
New Media Art Gallery
New Westminster
Nanaimo Art Gallery
Nanaimo
The ACT Arts Centre
Maple Ridge (and Pitt Meadows)
Langford Art Gallery
Langford/Colwood/View Royal
Kelowna Art Gallery
Kelowna
65,967
Kamloops Art Gallery
Kamloops 98,021
0.000
Facility includes gallery, museum; conference centre; theatre and programming space.
94,252
Includes a theatre, art gallery and arts centre.
55,086
Part of the Coast Collective Arts Centre, which offers a gallery, gift shop, art classes and cultural events 117,312
Single purpose
98,754
Single purpose
Phase one of a three phase capital improvement plan in 2015 (repurpose). Facility includes five other tenants who rent for their organizational (not programming) space: symphony; dance; archives; theatre one; and BC Boys Choir.
2003
2000
2015
40.808
1999
19.098
1400
1998
54.460
No
4000
unknown
No
City of Nanaimo
1800
136.388
No
City of Maple Ridge
NFP Society
3000
211.161
4500
Yes
Private lease
NFP Society (arts council)
16000
Yes
City of Kelowna
NFP Society
20,853
City of Kamloops
1996
City of Maple Ridge
550000
City of Nanaimo
Mechanical ‐ City of Nanaimo; interior ‐ NFP Society
NFP Society
unknown
106,000
120000 (with CPI increase)
Yes ‐ 10 year co‐management agreement
NFP Society (arts council)
38160
Society has a license for the facility, for which they pay rent but are reimbursed 22000
900000
Yes ‐ lease and funding
7942
480000
16,000
unknown
28,000
Greater Vernon Cultural Plan
2 of 3
Page 92 of 139
Community
Attachment "B"
Regional District of North Okanagan
General Admission
Annual Attendance
Agreement
Local Gov Grant
Operating Budget
Operated By
Maintenance
EXTERIOR
Maintenance
INTERIOR
Ownership
Category A Designation
Year Constructed
Square Footage
GALLERY TOTAL
Square Footage
EXHIBITION
Square Footage
PER/1000 Multi‐Use / Description
Population served
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
The Two Rivers Gallery is the major art gallery in the Central Interior of British Columbia, and serves a larger region. The facility was built for a cost of $5.2 million, with $1.25 million raised through art gallery Capital Campaign.
The Red Deer Museum + Art Gallery helps visitors learn about the people, history, and culture of Central Alberta. Founded in 1973, they house more than 85 000 objects, including an extensive collection of textiles and clothing, First Nations, and Inuit art. They feature local and international exhibitions throughout the year.
Located in the historic Banque d’Hochelaga building, the Art Gallery of St Albert features contemporary and community exhibitions, brought to life with public programs and events. Education programs offer visual arts opportunities for thousands of children, youth and adults throughout the year.
Survey of BC Art Galleries ‐ 2015
The Richmond art gallery is located wtihin the Richmond Cultural Centre.
The Art Gallery of Grand Prairie is the second largest in all of Alberta, and is part of the Montrose Cultural Centre, which also includes the public library and a coffee house. It underwent an expansion and improvements following a roof failure, and reopened in 2013. The institution receives funding from three levels of local government.
Art Gallery of St Albert
St Albert, AB
MAG ‐ Red Deer Museum & Art Gallery
Red Deer, AB
Art Gallery of Grand Prairie
Grand Prairie, AB
90,564
Richmond Art Gallery
Richmond
73,556
Two Rivers Gallery
Prince George
190,473
Museum and art gallery
91,879
Part of the Montrose Cultural Centre, which includes the public library, the art gallery and a coffee house.
Facility includes public library; museum; archives and arts centre.
last improvement in 1994?
Single‐purpose
2013
950000
0.000
2000
244.712
13000
18000
0.000
16000
2600
City of Grand Prairie
174.142
Yes
7 full‐time employees; 3 part‐time employees; 5 summer students
NFP Society
Yes
NFP Society
City of Grand Prairie
1300000
City of Grand Prairie
460000
385000
Yes ‐ agreement with all three funding partners
30000
$7.50/adult
Greater Vernon Cultural Plan
3 of 3
Page 93 of 139
BOARD of DIRECTORS - REGULAR AGENDA
"C"
December 9,Attachment
2015 - Item G.8
Comparison of cultural facility size (total square foot) per 1000 residents Survey of Museums in BC, 2015 Survey of Art Galleries in BC, 2015 Page 94 of 139
BOARD of DIRECTORS - REGULAR AGENDA
"D"
December 9,Attachment
2015 - Item G.8
$8*867
Business Case
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BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
GVAC - REGULAR AGENDA
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BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
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Page 12 of 48
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
GVAC - REGULAR AGENDA
NOVEMBER 8, 2012 - ITEM C.3
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Page 13 of 48
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
GVAC - REGULAR AGENDA
NOVEMBER 8, 2012 - ITEM C.3
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Page 14 of 48
BOARD of DIRECTORS - REGULAR AGENDA
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Page 15 of 48
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
GVAC - REGULAR AGENDA
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Page 16 of 48
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
GVAC - REGULAR AGENDA
NOVEMBER 8, 2012 - ITEM C.3
Scope
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Page 17 of 48
BOARD of DIRECTORS - REGULAR AGENDA
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GVAC - REGULAR AGENDA
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Page 18 of 48
BOARD of DIRECTORS - REGULAR AGENDA
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GVAC - REGULAR AGENDA
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Page 19 of 48
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
GVAC - REGULAR AGENDA
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Ministry of Jobs, Tourism and Innovation
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Page 20 of 48
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
GVAC - REGULAR AGENDA
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Page 32 of 48
BOARD of DIRECTORS - REGULAR AGENDA
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Page 36 of 48
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
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BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
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BOARD of DIRECTORS - REGULAR AGENDA
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GVAC - REGULAR AGENDA
NOVEMBER 8, 2012 - ITEM C.3
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.8
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.12
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 0100.0540
TO:
Board of Directors
FROM:
Corporate Services
DATE:
December 9, 2015
2016 Meeting Schedule – Board of Directors and Standing
Committees
SUBJECT:
RECOMMENDATION 1:
That the 2016 Regular Meeting Schedule of the Board of Directors be approved as follows:
Board of Directors (Wednesdays, 4:00 pm)
January 6, 2016
February 10, 2016
March 9, 2016
April 6, 2016
May 4, 2016
June 1, 2016
July 6, 2016
August 3, 2016
September 7, 2016
October 5, 2016
November 2, 2016
December 14, 2016
January 20, 2016
February 24, 2016
March 23 2016
April 20, 2016
May 18, 2016
June 15, 2016
July 20, 2016
August 17, 2016
September 21, 2016
October 19, 2016
November 16, 2016
RECOMMENDATION 2:
That the 2016 Regular Meeting Schedule of the Greater Vernon Advisory Committee be approved as
follows:
Greater Vernon Advisory Committee (Thursdays, 8:00 am)
January 7, 2016
March 10, 2016
May 5, 2016
July 7, 2016
September 8, 2016
November 3, 2016
February 11, 2016
April 7, 2016
June 2, 2016
August 4, 2016
October 6, 2016
December 15, 2016
Page 126 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.12
2016 Meeting Schedule
RECOMMENDATION 3:
That the 2016 Regular Meeting Schedule of the Electoral Area Advisory Committee be approved as
follows:
Electoral Area Advisory Committee (Thursdays, 2:00 pm)
January 7, 2016
March 10, 2016
May 5, 2016
July 7, 2016
September 8, 2016
November 3, 2016
February 11, 2016
April 7, 2016
June 2, 2016
August 4, 2016
October 6, 2016
December 15, 2016
RECOMMENDATION 4:
That the 2016 Meeting Schedule for regular meetings of the White Valley Parks, Recreation and Culture
Advisory Committee be approved as follows:
White Valley Parks, Recreation and Culture Advisory Committee (Thursdays, 9:00 am)
January 21, 2016
March 24, 2016
May 19, 2016
July 21, 2016
September 22, 2016
November 17, 2016
February 25, 2016
April 21, 2016
June 16, 2016
August 18, 2016
October 20, 2016
December 22, 2016
RECOMMENDATION 5:
That the 2016 Regular Meeting Schedule of the Regional Agricultural Advisory Committee be approved
as follows:
Regional Growth Management Advisory Committee (Thursdays, 3:30 pm)
January 21, 2016
March 24, 2016
May 19, 2016
July 21, 2016
September 22, 2016
November 17, 2016
February 25, 2016
April 21, 2016
June 16, 2016
August 18, 2016
October 20, 2016
December 22, 2016
RECOMMENDATION 6:
That the 2016 Regular Meeting Schedule of the Regional Agricultural Advisory Committee be approved
as follows:
Page 127 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.12
2016 Meeting Schedule
Regional Agricultural Advisory Committee (Thursdays, 6:00 pm)
January 21, 2016
March 24, 2016
May 19, 2016
July 21, 2016
September 22, 2016
November 17, 2016
February 25, 2016
April 21, 2016
June 16, 2016
August 18, 2016
October 20, 2016
December 22, 2016
DISCUSSION:
Items taken into consideration for the 2016 meeting schedule:
1. In order to provide for scheduling continuity both for both elected officials and staff it is
recommended that Wednesdays be dedicated to the conduct of Board of Directors Regular and
Committee of the Whole (as required) meetings and that Thursdays be dedicated to Standing
Committee business. Special meetings can be scheduled as required on any Tuesday or the
alternate Thursdays.
2. GVAC – no change proposed – first Thursday following first Board meeting at 8:00 am.
3. EAAC – no change proposed – first Thursday following first Board meeting at 2:00 pm.
4. WVPRC – proposed change to the third Thursday of the month at 9:00 am (vs. Monday at 9:00
am) in line with other RDNO Standing Committees.
5. RGMAC – proposed change to the third Thursday of the month at 3:30 pm (before RAAC) in
line with other Standing Committees (vs. prior schedule of Wednesday at 1:30 before Board of
Directors).
6. RAAC – no change proposed – third Thursday of the month at 6:00 pm.
7. Board of Directors - December 14, 2016 – this is recommended to be scheduled for the second
Wednesday to provide for one December meeting.
Important dates to note for 2016 are the following:
Date
February 2 – 3
March 21 – April 1
April 19 – 22
August 31 – September 4
September 26 – 30
Event
Union of BC Municipalities (UBCM) Electoral Area Directors
Forum – Vancouver
Spring Break – SD22
Southern Interior Local Government Association (SILGA)
Convention, Kelowna
Interior Provincial Exposition (IPE), Armstrong
Union of BC Municipalities (UBCM) Convention, Victoria
Page 128 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.12
Page 129 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.12
2016 Weekly Calendar – RDNO
Legend:
•
•
•
•
Board of Directors
Standing Committee
Office Closure
Important Dates
Month
Dec
2015
Jan
2016
Feb
2016
Mar
2016
Apr
2016
Sun
Mon
Tue
Wed
Thu
Fri
Sat
27
28
29
30
31
1 New Year's Day 2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Board of Directors WVPRC
RGMAC
RAAC
26
27
28
29
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25 Good Friday
26
27
28 Easter Monday 29
30
31
1
2
3
4
6
7
8
9
BC Family Day
EA Directors’
Forum
Board of Directors GVAC
EAAC
Board of Directors WVPRC
RGMAC
RAAC
EA Directors’
Forum
Board of Directors GVAC
EAAC
Board of Directors GVAC
EAAC
Spring Break SD22 Spring Break SD22 Board of Directors WVPRC
Spring Break SD22 RGMAC
RAAC
Spring Break SD22
Spring Break SD22 Spring Break SD22 Spring Break SD22 Spring Break SD22
5
Board of Directors GVAC
EAAC
Page 130 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.12
Month
Sun
Mon
Jun
2016
Jul
2016
Wed
Thu
Fri
Sat
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23 Victoria Day
24
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
1 Canada Day
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1 BC Day
2
3
4
5
6
Apr
2016
May
2016
Tue
SILGA
Board of Directors WVPRC
SILGA
RGMAC
RAAC
SILGA
Board of Directors GVAC
EAAC
Board of Directors WVPRC
RGMAC
RAAC
Board of Directors GVAC
EAAC
Board of Directors WVPRC
RGMAC
RAAC
Board of Directors GVAC
EAAC
Board of Directors WVPRC
RGMAC
RAAC
Board of Directors GVAC
EAAC
Page 131 of 139
SILGA
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.12
Month
Aug
2016
Sun
Oct
2016
Nov
2016
Dec
2016
Tue
Wed
Thu
Fri
Sat
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
2
3
4
5 Labour Day
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
1
2
3
4
5
6
7
8
9
10 Thanksgiving 11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11 Remembrance 12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
1
2
3
4
5
6
7
8
9
10
IPE
Sep
2016
Mon
UBCM
UBCM
Day
Board of Directors WVPRC
RGMAC
RAAC
IPE
IPE
Board of Directors GVAC
EAAC
Board of Directors WVPRC
RGMAC
RAAC
UBCM
UBCM
Board of Directors GVAC
EAAC
Board of Directors WVPRC
RGMAC
RAAC
Board of Directors GVAC
EAAC
Board of Directors WVPRC
RGMAC
RAAC
Page 132 of 139
IPE
UBCM
IPE
Day
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item G.12
Month
Dec
2016
Sun
Mon
Tue
Wed
Thu
Fri
Sat
11
12
13
14
15
16
17
18
19
20
21
22
23
24
27
28
29
30
31
25 Christmas Day 26 Boxing Day
Closed
Board of Directors GVAC
EAAC
Closed
WVPRC
RGMAC
RAAC
Closed
Page 133 of 139
Closed
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item I.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a SPECIAL meeting of the GREATER VERNON ADVISORY COMMITTEE of the
REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District
Office on Thursday, November 12, 2015.
Members:
Director J. Cunningham
Alternate Director J. Garlick
Councillor G. Kiss
Director B. Fleming
Director M. Macnabb
Director C. Lord
*Director A. Mund
City of Vernon
District of Coldstream
District of Coldstream
Electoral Area “B”
Electoral Area "C"
City of Vernon
City of Vernon
Staff:
S. Banmen
T. Nelson
H. Roseberry
General Manager, Finance
Community Development Coordinator
Clerk, Parks, Recreation and Culture
Also Present: *Director R. Fairbairn
Director D. Dirk
*Councillor G. Taylor
Media and Public
Electoral Area “D”
District of Coldstream
District of Coldstream
Chair
Vice Chair
Board Chair
* Denotes presence for part of meeting
CALL MEETING TO ORDER
The meeting was called to order at 8:04 a.m.
APPROVAL OF AGENDA
Greater Vernon Advisory Committee – November 12, 2015
Moved and seconded by Directors Garlick and Macnabb
That the Amended Agenda of the November 12, 2015 Greater Vernon Advisory Committee
special meeting be approved as presented.
CARRIED
NEW BUSINESS
Greater Vernon Cultural Plan – GVAC Workshop No.8
Director Mund left the meeting at 8:43 a.m.
Director Mund rejoined the meeting at 9:17 a.m.
Page 134 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item I.1
Greater Vernon Advisory Committee
Minutes – Special
-2-
November 12, 2015
Moved and seconded by Director Fleming and Alternate Director Garlick
That it be recommended to the Board of Directors, staff be directed to take the necessary steps
toward incorporating the support for the Okanagan Boys and Girls Club, in its entirety, into the
Recreation and Programming Grant Service (063) and responsibility be transferred to the City of
Vernon.
CARRIED
Moved and seconded by Directors Macnabb and Lord
That it be recommended to the Board of Directors, the Regional District will use the following
guidelines for investing in new, repurposed or expanded cultural facilities in Greater Vernon:
- New, repurposed or expanded spaces / facilities will be flexible and adaptable.
- New, repurposed or expanded spaces / facilities will be multi-purpose with a partnership
approach, and co-location of facilities will be considered.
- New, repurposed or expanded spaces / facilities will be located on public lands, wherever
possible, and located within the Vernon’s City Centre Neighbourhood Plan area, wherever
possible.
- A minimum unconditional contribution of 10% of the total project capital cost will come
from sources other than the Regional District.
- There will be demonstrated support from the community, justified by evidence of demand.
- There will be a realistic plan for adequate, ongoing operating funding for the facility.
CARRIED
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:09 a.m.
CERTIFIED CORRECT
Chair
Juliette Cunningham
General Manager, Finance
Stephen Banmen
Page 135 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item I.2
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the REGIONAL AGRICULTURAL ADVISORY
COMMITTEE of the REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at
the Regional District Office on Thursday, November 19, 2015.
Members: Dennis Lapierre
Director M. Macnabb
Director B. Fleming
Director H. Halvorson
Director S. Fowler
Councillor P. McClean
Director J. Brown*
I. Eggen
M. Asif
P. Stockdale
R. van Dalfsen
T. Boeve
M. Witt
J. Allen
B. Naka
Agricultural Producer
Electoral Area “C”
Electoral Area “B”
Electoral Area “F”
City of Armstrong
District of Coldstream
Township of Spallumcheen
Agricultural Producer
Agricultural Producer
Agricultural Producer
Agricultural Producer
Agricultural Producer
Agricultural Commodity
Farmers Market
Member at Large
Chair
Vice Chair
Staff:
R. Smailes
L. Frank
A. Bevan
General Manager, Planning and Building
Regional Planning Projects Manager
Executive Assistant
Other:
Director R. Fairbairn
Chair, Board of Directors
* Denotes presence for part of meeting
CALL MEETING TO ORDER
The meeting was called to order at 6:05 p.m.
APPROVAL OF AGENDA
Regional Agricultural Advisory Committee Meeting – November 19, 2015
Moved and seconded by Ian Eggen and Director Macnabb
That the agenda of the November 19, 2015 regular meeting of the Regional Agricultural Advisory
Committee be approved with the following additions:
−
−
−
Item E.6 Farmer’s Market
Item E.7 Agricultural Land Commission Application, deDOOD, J. [File 15-0033-F-ALR]
Item E.8 Ministry of Agriculture
CARRIED
Page 136 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item I.2
Regional Agricultural Advisory Committee
Minutes – Regular
-2-
November 19, 2015
ADOPTION OF MINUTES
Regional Agricultural Advisory Committee Meeting – October 22, 2015
Moved and seconded by Directors Fleming and Halvorson
That the minutes of the October 22, 2015 meeting of the Regional Agricultural Advisory
Committee be adopted as circulated.
CARRIED
NEW BUSINESS
Regional Agricultural Plan Priority Projects – Refined
Moved and seconded by Directors Macnabb and Fleming
That it be recommended to the Board of Directors, the Regional Agricultural Advisory Committee
support being stewards of implementation of the Regional Agricultural Plan as outlined in Option
B of Appendix 1 of the Regional Agricultural Plan.
CARRIED
A roundtable discussion ensued regarding the priority projects for implementation of the Regional
Agricultural Plan. Staff will bring forward a report regarding the top priorities to a future meeting
of the Regional Agricultural Advisory Committee.
Ministry of Agriculture Discussion Paper – Agri-Tourism and Farm Sales
Discussion ensued regarding:
•
•
•
•
3.8 – definition of farm products
Right to Farm Act – is it consistent?
3.5 – Agri-Tourism uses does not include sporting events, equestrian events
3.6 – campsites, cabins and yurts
Okanagan Agriculture Adaptation Strategy
Moved and seconded by Directors Macnabb and Brown
That the Okanagan Agriculture Adaptation Strategy Workshop Invitation be received for
information.
CARRIED
Agricultural Land Commission Application
DUKHIA, K. c/o RUSH IHAS HARDWICK LLP [File No. 15-0398-B-ALR]
Comments:
- Abuse of ALR lands
- No farm buildings as they are residential units
- Negative to farming
- All previous comments noted at the May 16, 2013 Regional Agricultural Advisory
Committee regarding the previous application are still relevant
- Application is not supportive of agriculture
Page 137 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item I.2
Regional Agricultural Advisory Committee
Minutes – Regular
-3-
November 19, 2015
Moved by Ian Eggen and Ralph van Dalfsen
That it be recommended to the Board of Directors, the non-farm use Agricultural Land
Commission application submitted by K. Dukhia c/o Rush Ihas Hardwick LLP [File No. 15-0398B-ALR] for the property located at 6255 Rimer Road, Electoral Area “B” not be supported as the
application does not support agriculture.
CARRIED
Agricultural Land Commission Application
THORPE, D. c/o MONASHEE SURVEYING [File No. 15-0533-D-ALR]
Comments:
- The new parcels would meet zoning minimum lot size standards
- No information provided on the soil capability
Moved and seconded by Councillor McClean and Mohammad Asif
That it be recommended to the Board of Directors, the subdivision Agricultural Land Commission
application submitted by D. Thorpe c/o Monashee Surveying [File No. 15-0533-D-ALR] for the
property located at 665 Bobbie Burns Road, Electoral Area “D” be supported and forwarded to
the Agricultural Land Commission.
CARRIED
Opposed: Tom Boeve and Ralph van Dalfsen
Farmer’s Market
Joel Allen shared a map of the proposed location of the Vernon Farmer’s Market if the second
sheet at Kal Tire Place is built.
Moved and seconded by Peter Stockdale and Tom Boeve
That it be recommended to the Board of Directors, the Regional Agricultural Advisory Committee
continues to advance and support local agriculture through venues such as the Vernon Farmer’s
Market.
CARRIED
Agricultural Land Commission Application
deDOOD, J. [File No. 15-0033-F-ALR]
Director Halvorson provided an update on the application indicating the Agricultural Land
Commission conducted a site visit recently and will be making a decision in the next couple of
weeks.
Ministry of Agriculture
Moved and seconded by Ralph van Dalfsen and Tom Boeve
That it be recommended to the Board of Directors, a letter be sent to the Minister of Agriculture
with copies to MLA Eric Foster and MLA Greg Kyllo regarding the need to fill the Regional
Agrologist position which is currently vacant.
CARRIED
Page 138 of 139
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Item I.2
Regional Agricultural Advisory Committee
Minutes – Regular
-4-
November 19, 2015
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:00 p.m.
CERTIFIED CORRECT
Chair
Dennis Lapierre
General Manager, Planning and Building
Rob Smailes
Page 139 of 139
WS1
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Additional Item G.6
From:
To:
Subject:
Date:
Bruce Dean
Public Hearing
Development proposal 150 Main Street Silverstar
Tuesday, December 08, 2015 10:49:54 PM
Good Morning
Sorry for my late submission but I have only this morning been made aware of the proposed
redevelopment for 150 Main Street, Silverstar.
I am still attempting the fully digest the proposal and it’s possible impact upon our property
units 306 & 307 Vance Creek which is situated directly opposite form the proposed
redevelopment.
With a very quick look at the plans my primary concern is the direct impact this building will
have on our presently unimpeded view of the ski slopes not to mention our amazing views of
the Monashee mountains. Which is one of the major drawcards of our units location.
In short I feel that this proposal will have a major impact upon the earning potential of our
property, so wish to lodge my objection towards
the proposal.
Regards
Bruce Dean
co-owner
Unit 306 & 307 Vance Ck.
11 Gibson St,
Buderim 4556 QLD
Australia
+61 406 042 216
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Additional Item G.6
WS2
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Additional Item G.6
From:
To:
Subject:
Date:
K.Hope
Public Hearing
Opposition to Development Proposal - Town Hall - 150 Main Street, Silver Star Mountain BC
Wednesday, December 09, 2015 12:03:18 AM
Good Morning,
I have just been made aware today (09Dec Australia time) by Vance Creek Hotel Management,
Silver Star Resort, of the proposed redevelopment application for “Town Hall” at Silver Star
Resort (150 Main St) and wish to lodge my objection against the plans provided to us today.
As the co-owner of a prime village apartment (top floor corner of Vance Creek, apartments
306 & 307 – beside Snowbird Lodge) the proposed extension, both upward (to a 2nd story
directly in front of our currently unimpeded million dollar view of the Monashee Mountains)
and outward (to a turret and new structure which will also block our view of the ski slopes,
chairlift and valley view) will impact greatly on our ability to rent or to sell our property in the
future.
The extension of Town Hall appears to only increase retail space (the coffee shop) and BYO
dining area or “lunch” area for day visitors, and does not add value or service to the
picturesque Main Street, or any benefit to condo owners on-mountain – least of all those who
have paid a fortune to purchase prime village apartments with an incredible 180 degree
mountain view.
Furthermore, the proposed extension of the Town Hall building cuts off the current easy skiout access to the ski school from the village, and the flow of ski runs leading out of the village
and down to the Summit Chair and lower Comet Express chair.
Part of the proposed extension/structures which are set to obstruct our view are merely
decorative items (turrets/rotundas) which will house stairwells to a rooftop deck, and are
therefore unnecessary in our mind. They need not be so elaborate or high, other than for the
purposes we assume you insist on, which is to retain the village architectural theme and style.
In this case it is overkill however. Alternative access to the new rooftop space could be
obtained from simple stairs from the rear of the building, which would not raise the height of
Town Hall or interfere with the views obtainable currently from the Vance Creek Hotel and
Snowbird Lodge.
We would have liked to had the opportunity to review and digest the proposed plans and
intent of this development with greater time available to us, however the Vance Creek
Management Committee has only provided us owners with the documents today to peruse,
less than 24 hours before the objection cut-off.
WS2
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Additional Item G.6
Regards
Kristy Hope
co-owner
Unit 306 & 307 Vance Ck.
P.O Box 1022,
Maroochydore QLD 4558
Australia
+61 402 243 201 WS3
BOARD of DIRECTORS - REGULAR AGENDA
December 9, 2015 - Additional Item G.6
From:
To:
Subject:
Date:
Russell F. Haubrich - Vance Creek Hotel & Conference Centre
Public Hearing
Development Permit with Variances Application for the property legally described as Lot A, District Lots1355,
ODTD, Plan KAP76316
Wednesday, December 09, 2015 11:00:47 AM
To whom it may concern;
I am the authorized representative of the owner and am in the possession of signing authority on
the business known as Silver Star Club Resort Ltd. at 148 Silver Lode Lane (Lot B, Plan KAP70786,
District Lot 1355, Osoyoos Div of Yale Land District PID: 025-332-864). Silver Star Club Resort
operates the Vance Creek Hotel.
It is the contention of the myself, and the land owner, that the expansion as contemplated via the
Development Permit in question, will be a welcome addition to the overall furtherance of the form
and character of Silver Star Village Core and the Town Hall Property specifically.
Russell F. Haubrich
General Manager
Vance Creek Hotel and Chilcoot Conference Center
P.O. Box 3003, Silver Star Village
Silver Star Mountain V1B 3M1
Business: 250 549 5191
Cellular: 250 549 8884
Facsimile:250 549 5177
Email: [email protected]
www.chilcootlodge.com
www.vancecreekhotel.com
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