STATE OF WISCONSIN DEPARTMENT OF TRANSPORTATION PURCHASING OFFICIAL SEALED BID

STATE OF WISCONSIN DEPARTMENT OF TRANSPORTATION PURCHASING OFFICIAL SEALED BID
STATE OF WISCONSIN
DEPARTMENT OF TRANSPORTATION
PURCHASING
OFFICIAL SEALED BID
WISDOT STATE PATROL DISPATCH
CONSOLE FURNITURE
Bid Number 268951
Page
1
Req. Agency 999999
WISDOT-CENTRAL PURCHASING
Agency Req. Number DIANE KING
T-Number
Date Issued 08/01/11
Vendor Number
Vendor Telephone
TIPS Req. Number 1176928
Buyer Name LINDA HANBY
Buyer Telephone (608) 267-2972
-
Bid Must Be Received No Later Than
Date
09/13/11
Time
02:00PM
BID RESPONSE INSTRUCTIONS
1. Read the entire bid including all terms, conditions, and specifications. The standard terms and conditions apply to any
subsequent award.
2. Bid number and bid opening date must be on outside front lower left corner of the sealed bid envelope/package (bid or
no-bid). Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection.
3. Bids must be in ink or typed (pencil is unacceptable), signed and dated.
4. Bid responses (bid or no-bid) must be submitted on this form. Make copies for your records.
5. For a "No-Bid" response, return only the signature page signed and marked "No-Bid". Failure to respond may result in
being removed from bidders list.
6. Each numbered, sealed bid or RFP response (bid or no-bid) must be in a separately identified sealed bid
envelope/package and must be received by Purchasing prior to specified time. Late bids will be rejected.
7. Bids submitted by "express/overnight" services must be in separate inner envelopes/packages, sealed and identified
as stated above.
8. Return bids to:
WISDOT-CENTRAL PURCHASING
PURCHASING UNIT
4802 SHEBOYGAN AVE-RM 751
PO BOX 7396
MADISON
WI 53707-7396
9. Delivery can be made
TO BE COMPLETED BY VENDOR
days or
weeks after receipt of order.
10. Payment terms:
11. Prices shall be firm for acceptance
days from date of bid opening, or as stated in the special conditions
of bid.
12. Vendor's quotation reference number, if any:
13. Minimum order amount, if any $
This number will appear on your PO.
Minimum quantity, if any
14. Vendor contact person
Telephone
15. E-Mail Address
FAX
I/We certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken
any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit
a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor, or potential competitor; that
this bid has not been knowingly disclosed prior to the opening of bids of any other bidder or competitor; that the above statement is
accurate under penalty of perjury.
We will comply with all terms, conditions, and specifications required by the State of Wisconsin in this request for bid and all terms
of our bid.
(Authorized Name - Type or Print)
(Authorized Signature)
(Title)
T206
(Telephone)
1/2003
(Date)
T208
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Wisconsin Department of Transportation
To be completed by Vendor (cont.)
Vendor Name
Page
2
Vendor Number
Bid Number 268951
Open Date 09/13/11
T Number
Time 02:00PM
16. BIDDER PREFERENCE
Under s.16.75(3) Wisconsin Statutes, a 5% preference may be granted to certified minority business enterprises.
INDICATE IF REQUESTING A MINORITY BIDDER PREFERENCE : (Check)
_____ MINORITY BIDDER PREFERENCE - MUST BE CERTIFIED by Wisconsin Department of Commerce (DOC). If you have
questions concerning the certification process, contact DOC, 5th floor, 201 W. Washington Ave., PO Box 7970, Madison, WI
53707-7970 or Telephone 608-267-9550.
17. VETERAN OWNED BUSINESS
A "VETERAN OWNED BUSINESS" as defined by s.16.75(4)(d) AND 16.755 Wis. Stats. means a small business, as defined in
paragraph (c), that is certified by the Department of Veterans Affairs as being at least 51% owned by one or more veterans, as
defined in s.45.35(5) Wis. Stats.
_____ YES
_____ NO
_____ UNKNOWN
18. AMERICAN MADE
The materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the
component parts were manufactured in whole or in substantial part in the United States, as defined in s.16.754, Wis. Stats.
_____ YES
_____ NO
_____ UNKNOWN
19. REASONABLE ACCOMMODATIONS - AMERICANS WITH DISABILITIES ACT
The Department will provide reasonable accommodations, including the provision of informational material in an alternative format,
for qualified individuals with disabilities, upon request. If you think you need accommodations at a bid opening/vendor conference,
please contact the buyer listed on page 1 in the upper right corner, or TTY users call the Wisconsin TRS at 1-800-947-3529.
20. WISCONSIN DEPARTMENT OF ADMINISTRATION VENDORNET PROGRAM
The State of Wisconsin maintains a list of vendors who wish to conduct business with state agencies. Registered vendors will
receive any bid/proposal over $25,000 that occurs statewide in the commodity/service area for which you are registered. There
are no fees involved. You are encouraged to register with vendornet to ensure that you continue receiving bids from state agencies.
To obtain information on the state's registration process, please visit the vendornet website at http://vendornet.state.wi.us or call the
vendornet information center at 1-800-482-7813. In the Madison, WI area please telephone 264-7897 OR 264-7898.
21. BUILDING SECURITY AWARENESS
Because of increased building security, access to the WisDOT Purchasing Office is restricted and may cause delay if hand delivering
your bid. Allow ample time for security clearance to the Purchasing Office.
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Wisconsin Department of Transportation
COOPERATIVE PURCHASING AGREEMENT
Page
Vendor Name
3
Vendor Number
Bid Number 268951
Open Date 09/13/11
T Number
Time 02:00PM
VENDOR AGREEMENT
Wisconsin's Cooperative Purchasing Service
Wisconsin statutes (s.16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state
contracts when the contractors agree to extend their terms to them. Participating in the service gives vendors
opportunities for additional sales without additional bidding. Municipalities use the service to expedite purchases. A
"municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district,
drainage district, vocational, technical and adult education district, or any other public body having the authority to award
public contracts (s.16.70(8) Wis. Stats.). Federally recognized Indian tribes and bands in this state may participate in
cooperative purchasing with the state or any municipality under s.66.0301(1) and (2), Wis. Stats.
If you agree to make the products or services of this contract available to Wisconsin municipalities, the Department
of Administration will provide the information through a subscription to the VendorNet system. Interested municipalities:
-- will contact the contractor directly to place orders referencing the state agency contract number; and
-- are responsible for receipt, acceptance, inspection of goods directly from the vendor, and making payment directly
to the vendor.
A contractor in the service may specify minimum order sizes by volume or dollar amount, additional charges beyond normal
delivery areas, or other minimal changes for municipalities.
The State of Wisconsin is not a party to these purchases or any dispute arising from these purchases and is not liable for
delivery or payment of any of these purchases.
A vendor's decision on participating in this service has no effect on awarding the contract.
_____ I agree to make the products or services of this bid/proposal available to Wisconsin municipalities with any
special conditions noted below:
_____ I do not agree to make the products or services of this bid/proposal available to Wisconsin municipalities.
Comments:
(Company Name)
(Signature)
(Address)
(Name - Type or Print)
(City, State, Zip Code)
(Title)
(Commodity / Service)
(Area Code - Telephone Number)
ADA - The Wisconsin Department of Transportation complies with the Americans with Disabilities Act.
(Date)
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Wisconsin Department of Transportation
PROPRIETARY STATEMENT
Page
Vendor Name
4
Vendor Number
Bid Number 268951
Open Date 09/13/11
T Number
Time 02:00PM
DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION
The attached material submitted in response to the above indicated bid/proposal, includes proprietary and confidential
information which qualifies as a trade secret, as provided in section 19.36(5) Wis. Stats., or is otherwise material that can
be kept confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of
this bid/proposal response be treated as confidential material and not be released without our written approval.
Prices always become public information when bids/proposals are opened, and therefore cannot be kept
confidential.
Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s.134.90(1)(c), Wis.
Stats. as follows: "Trade secret" means information, including a formula, pattern, compilation, program, device, method,
technique or process to which all of the following apply:
1. The information derives independent economic value, actual or potential, from not being generally known to, and not
being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure
or use.
2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.
We request that the following pages not be released:
Section
Page Number
Topic
In the event the designation of confidentiality of this information is challenged, the undersigned agrees to provide
legal counsel or other necessary assistance to defend the designation of confidentiality and agrees to hold the
state harmless for any costs or damages arising out of the state's agreement to withhold the materials.
Failure to include this form in the bid/proposal response may mean that all information provided as part of the
bid/proposal response will be open to examination and copying. The state considers other markings of "confidential" in
the bid/proposal response to be insufficient. The undersigned agrees to hold the state harmless for any damages arising
out of the release of any materials unless they are specifically identified above.
(Company Name)
(Signature)
(Area Code - Telephone Number)
(Name - Type or Print)
ADA - The Wisconsin Department of Transportation complies with the Americans with Disabilities Act.
This document can be made available in accessible formats to qualified individuals with disabilities
(Date)
Wisconsin Department of Transportation
STANDARD TERMS & CONDITIONS
Vendor Name
Page
5
Vendor Number
Bid Number 268951
Open Date 09/13/11
T Number
1.0 SPECIFICATIONS: The specifications in this request are the
minimum acceptable. When specific manufacturer and model numbers
are used, they are to establish a design, type of construction, quality,
functional capability and/or performance level desired. When alternates
are bid/proposed, they must be identified by manufacturer, stock number,
and such other information necessary to establish equivalency. The State
of Wisconsin shall be the sole judge of equivalency. Bidders/proposers
are cautioned to avoid bidding alternates to the specifications which may
result in rejection of their bid/proposal.
2.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from
original text, terms, conditions, or specifications shall be described fully,
on the bidder's/proposer's letterhead, signed, and attached to the request.
In the absence of such statement, the bid/proposal shall be accepted as
in strict compliance with all terms, conditions, and specifications and the
bidders/proposers shall be held liable.
3.0 QUALITY: Unless otherwise indicated in the request, all material shall
be first quality. Items which are used, demonstrators, obsolete, seconds,
or which have been discontinued are unacceptable without prior written
approval by the State of Wisconsin.
4.0 QUANTITIES: The quantities shown on this request are based on
estimated needs. The state reserves the right to increase or decrease
quantities to meet actual needs.
5.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and
included unless otherwise specified.
6.0 PRICING AND DISCOUNT: The State of Wisconsin qualifies for
governmental discounts and its educational institutions also qualify for
educational discounts. Unit prices shall reflect these discounts.
6.1 Unit prices shown on the bid/proposal or contract shall be the price
per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or
contract. For any given item, the quantity multiplied by the unit price shall
establish the extended price, the unit price shall govern in the
bid/proposal evaluation and contract administration.
6.2 Price established in continuing agreements and term contracts may
be lowered due to general market conditions, but prices shall not be
subject to increase for ninety (90) calendar days from the date of award.
Any increase proposed shall be submitted to the contracting agency thirty
(30) calendar days before the proposed effective date of the price
increase, and shall be limited to fully documented cost increases to the
contractor which are demonstrated to be industry wide. The conditions
under which price increases may be granted shall be expressed in
bid/proposal documents and contracts or agreements.
6.3 In determination of award, discounts for early payment will only be
considered when all other conditions are equal and when payment terms
allow at least fifteen (15) days, providing the discount terms are deemed
favorable. All payment terms must allow the option of net thirty (30).
7.0 UNFAIR SALES ACT: Prices quoted to the State of Wisconsin are not
governed by the Unfair Sales Act.
8.0 ACCEPTANCE-REJECTION: The State of Wisconsin reserves the
right to accept or reject any or all bids/proposals, to waive any technicality
in any bid/proposal submitted, and to accept any part of a bid/proposal as
deemed to be in the best interest of the State of Wisconsin.
Bids/proposals MUST be date and time stamped by the soliciting
purchasing office on or before the date and time that the bid/proposal is
due. Bids/proposals date and time stamped in another office will be
rejected. Receipt of a bid/proposal by the mail system does not constitute
receipt of a bid/proposal by the purchasing office.
9.0 METHOD OF AWARD: Award shall be made to the lowest
responsible, responsive bidder unless otherwise specified.
10.0 ORDERING: Purchase orders or releases via purchasing cards shall
be placed directly to the contractor by an authorized agency. No other
purchase orders are authorized.
11.0 PAYMENT TERMS AND INVOICING: The State of Wisconsin
normally will pay properly submitted vendor invoices within thirty (30)
days of receipt providing goods and/or services have been delivered,
installed (if required), and accepted as specified. Invoices presented for
payment must be submitted in accordance with instructions contained on
the purchase order including reference to purchase order number and
submittal to the correct address for processing. A good faith dispute
creates an exception to prompt payment.
12.0 TAXES: The State of Wisconsin and its agencies are exempt from
payment of all federal tax and Wisconsin state and local taxes on its
purchases except Wisconsin excise taxes as described below. The State
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of Wisconsin, including all its agencies, is required to pay the Wisconsin
excise or occupation tax on its purchase of beer, liquor, wine, cigarettes,
tobacco products, motor vehicle fuel, and general aviation fuel. However,
it is exempt from payment of Wisconsin Sales or use tax on its purchases.
The State of Wisconsin may be subject to other states' taxes on its
purchases in that state depending on the laws of that state. Contractors
performing construction activities are required to pay state use tax on the
cost of materials.
13.0 GUARANTEED DELIVERY: Failure of the contractor to adhere to
delivery schedules as specified or to promptly replace rejected materials
shall render the contractor liable for all costs in excess of the contract
price when alternate procurement is necessary. Excess costs shall
include the administrative costs.
14.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall
apply to any contract or order awarded as a result of this request except
where special requirements are stated elsewhere in the request, in such
cases, the special requirements shall apply. Further, the written contract
and/or order with referenced parts and attachments shall constitute the
entire agreement and no other terms and conditions in any document,
acceptance, or acknowledgment shall be effective or binding unless
expressly agreed to in writing by the contracting authority.
15.0 APPLICABLE LAW: This contract shall be governed under the laws
of the State of Wisconsin. The contractor shall at all times comply with
and observe all federal and state laws, local laws, ordinances, and
regulations which are in effect during the period of this contract and which
in any manner affect the work or its conduct. The State of Wisconsin
reserves the right to cancel this contract if the contractor fails to follow the
requirements of s.77.66 Wis. Stats., and related statutes regarding
certification for collection of sales and use tax. The State of Wisconsin
also reserves the right to cancel this contract with any federally debarred
contractor or a contractor that is presently identified on the list of parties
excluded from federal procurement and non-procurement contracts.
16.0 ANTITRUST ASSIGNMENT: The contractor and the State of
Wisconsin recognize that in actual economic practice, overcharges
resulting from antitrust violations are in fact usually borne by the State of
Wisconsin (purchaser). Therefore, the contractor hereby assigns to the
State of Wisconsin any and all claims for such overcharges as to goods,
materials or services purchased in connection with this contract.
17.0 ASSIGNMENT: No right or duty in whole or in part of the contractor
under this contract may be assigned or delegated without the prior written
consent of the State of Wisconsin.
18.0 WORK CENTER CRITERIA: A work center must be certified under
s.16.752 Wis. Stats., and must ensure that when engaged in the
production of materials, supplies or equipment or the performance of
contractual services, not less than seventy five percent (75%) of the total
hours of direct labor are performed by severely handicapped individuals.
19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection
with the performance of work under this contract, the contractor agrees
not to discriminate against any employee or applicant for employment
because of age, race, religion, color, handicap, sex, physical condition,
developmental disability as defined in s.51.01(5) Wis. Stats., sexual
orientation as defined in s.111.32(13m) Wis. Stats., or national origin.
This provision shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
Except with respect to sexual orientation, the contractor further agrees to
take affirmative action to ensure equal employment opportunities.
19.1 Contracts estimated to be over twenty-five thousand dollars
($25,000) require the submission of a written affirmative action plan by the
contractor. An exemption occurs from this requirement if the contractor
has a workforce of less than twenty-five (25) employees. Within fifteen
(15) working days after the contract is awarded, the contractor must
submit the plan to the contracting state agency for approval. Instructions
on preparing the plan and technical assistance regarding this clause are
available from the contracting state agency.
19.2 The contractor agrees to post in conspicuous places, available for
employees and applicants for employment, a notice to be provided by the
contracting state agency that sets forth the provisions of the State of
Wisconsin's nondiscrimination law.
19.3 Failure to comply with the conditions of this clause may result in the
contractor's becoming declared an "ineligible" contractor, termination of
the contract, or withholding of payment.
Wisconsin Department of Transportation
STANDARD TERMS & CONDITIONS
Vendor Name
Page
6
Vendor Number
Bid Number 268951
Open Date 09/13/11
T Number
20.0 PATENT INFRINGEMENT: The contractor selling to the State of
Wisconsin the articles described herein guarantees the articles were
manufactured or produced in accordance with applicable federal labor
laws. Further, that the sale or use of the articles described herein will not
infringe any United States patent. The contractor covenants that it will at
its own expense defend every suit which shall be brought against the
State of Wisconsin (provided that such contractor is promptly notified of
such suit, and all papers therein are delivered to it) for any alleged
infringement of any patent by reason of the sale or use of such articles,
and agrees that it will pay all costs, damages, and profits recoverable in
any such suit.
21.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies
provided to the State of Wisconsin must comply fully with all safety
requirements as set forth by the Wisconsin Administrative Code, and all
applicable OSHA Standards.
22.0 WARRANTY: Unless otherwise specifically stated by the
bidder/proposer, equipment purchased as a result of this request shall be
warranted against defects by the bidder/proposer for one (1) year from
date of receipt. The equipment manufacturer's standard warranty shall
apply as a minimum and must be honored by the contractor.
23.0 INSURANCE RESPONSIBILITY: The contractor performing
services for the State of Wisconsin shall:
23.1 Maintain workers compensation insurance, as required by
Wisconsin Statutes, for all employees engaged in the work.
23.2 Maintain commercial liability, bodily injury and property damage
insurance against any claim(s) which might occur in carrying out this
agreement/contract. Minimum coverage shall be one million dollars
($1,000,000) liability for bodily injury and property damage including
products liability and completed operations. Provide motor vehicle
insurance for all owned, non-owned and hired vehicles that are used in
carrying out this contract. Minimum coverage shall be one million dollars
($1,000,000) per occurrence combined single limit for automobile liability
and property damage.
23.3 The state reserves the right to require higher or lower limits where
warranted.
24.0 CANCELLATION: The State of Wisconsin reserves the right to
cancel any contract in whole or in part without penalty due to
nonappropriation of funds or for failure of the contractor to comply with
terms, conditions, and specifications of this contract.
25.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent
Wisconsin tax liability may have their payments offset by the State of
Wisconsin.
26.0 PUBLIC RECORDS ACCESS: It is the intention of the state to
maintain an open and public process in the solicitation, submission,
review, and approval of procurement activities.
Bid/proposal openings are public unless otherwise specified. Records
may not be available for public inspection prior to issuance of the notice
of intent to award or the award of the contract.
27.0 PROPRIETARY INFORMATION: Any restrictions on the use of
data contained within a request, must be clearly stated in the bid/proposal
itself. Proprietary information submitted in response to a request will be
handled in accordance with applicable State of Wisconsin procurement
regulations and the Wisconsin public records law. Proprietary restrictions
normally are not accepted. However, when accepted, it is the vendor's
responsibility to defend the determination in the event of an appeal or
litigation.
27.1 Data contained in a bid/proposal, all documentation provided
therein, and innovations developed as a result of the contracted
commodities or services cannot be copyrighted or patented. All data,
documentation, and innovations become the property of the State of
Wisconsin.
27.2 Any material submitted by the vendor in response to this request
that the vendor considers confidential and proprietary information and
which qualifies as a trade secret, as provided in s.19.36(5), Wis. Stats.,
or material which can be kept confidential under the Wisconsin public
records law, must be identified on a Designation of Confidential and
Proprietary information form (DOA-3027). Bidders/proposers may request
the form if it is not part of the Request for Bid/Request for Proposal
package. Bid/proposal prices cannot be held confidential.
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28.0 DISCLOSURE: If a state public official (s.19.42, Wis. Stats.), a
member of a state public official's immediate family, or any organization in
which a state public official or a member of the official's immediate family
owns or controls a ten percent (10%) interest, is a party to this agreement,
and if this agreement involves payment of more than three thousand
dollars ($3,000) within a twelve (12) month period, this contract is
voidable by the state unless appropriate disclosure is made according to
s.19.45(6), Wis. Stats., before signing the contract. Disclosure must be
made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite
601, Madison, Wisconsin 53703 (Telephone 608-266-8123).
State classified and former employees and certain University of
Wisconsin faculty/ staff are subject to separate disclosure requirements,
s.16.417, Wis. Stats.
29.0 RECYCLED MATERIALS: The State of Wisconsin is required to
purchase products incorporating recycled materials whenever technically
and economically feasible. Bidders are encouraged to bid products with
recycled content which meet specifications.
30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s)
resulting from this award(s) is a hazardous chemical, as defined under
29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet
for each item with the shipped container(s) and one (1) copy with the
invoice(s).
31.0 PROMOTIONAL ADVERTISING/NEWS RELEASES: Reference to
or use of the State of Wisconsin, any of its departments, agencies or other
subunits, or any state official or employee for commercial promotion is
prohibited. News releases pertaining to this procurement shall not be
made without prior approval of the State of Wisconsin. Release of
broadcast e-mails pertaining to this procurement shall not be made
without prior written authorization of the contracting agency.
32.0 HOLD HARMLESS: The contractor will indemnify and save
harmless the State of Wisconsin and all of its officers, agents and
employees from all suits, actions, or claims of any character brought
for or on account of any injuries or damages received by any persons or
property resulting from the operations of the contractor, or of any of its
contractors, in prosecuting work under this agreement.
33.0 FOREIGN CORPORATION: A foreign corporation (any corporation
other than a Wisconsin corporation) which becomes a party to this
Agreement is required to conform to all the requirements of Chapter 180,
Wis. Stats., relating to a foreign corporation and must possess a
certificate of authority from the Wisconsin Department of Financial
Institutions, unless the corporation is transacting business in interstate
commerce or is otherwise exempt from the requirement of obtaining a
certificate of authority. Any foreign corporation which desires to apply for
a certificate of authority should contact the Department of Financial
Institutions, Division of Corporation, PO Box 7846, Madison, WI
53707-7846; telephone (608) 261-7577.
34.0 WORK CENTER PROGRAM: The successful bidder/proposer shall
agree to implement processes that allow the State agencies, including the
University of WIsconsin System, to satisfy the State's obligation to
purchase goods and services produced by work centers certified under
the State Use Law, s.16.752, Wis. Stats. This shall result in requiring the
successful bidder/proposer to include products provided by work centers
in its catalog for State agencies and campuses or to block the sale of
comparable items to State agencies and campuses.
35.0 FORCE MAJEURE: Neither party shall be in default by reason of
any failure in performance of this Agreement in accordance with
reasonable control and without fault or negligence on their part. Such
causes may include, but are not restricted to, acts of nature or the public
enemy, acts of the government in either its sovereign or contractual
capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes and unusually severe weather, but in every case the failure to
perform such must be beyond the reasonable control and without the fault
or negligence of the party.
Wisconsin Department of Administration - Ch. 16, 19, 51 Wis. Stats.
DOA-3054 (R10/2005)
Wisconsin Department of Transportation
STANDARD TERMS & CONDITIONS
Vendor Name
Page
7
Vendor Number
Bid Number 268951
Open Date 09/13/11
T Number
Time 02:00PM
SUPPLEMENTAL STANDARD TERMS AND CONDITIONS FOR PROCUREMENTS FOR SERVICES
1.0 ACCEPTANCE OF BID/PROPOSAL CONTENT: The contents of
the bid/proposal of the successful contractor will become contractual
obligations if procurement action ensues.
2.0 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION: By
signing this bid/proposal, the bidder/proposer certifies, and in the case of
a joint bid/proposal, each party thereto certifies as to its own organization,
that in connection with this procurement:
2.1 The prices in this bid/proposal have been arrived at independently,
without consultation, communication, or agreement, for the purpose of
restricting competition, as to any matter relating to such prices with any
other bidder/proposer or with any competitor;
2.2 Unless otherwise required by law, the prices which have been quoted
in this bid/proposal have not been knowingly disclosed by the
bidder/proposer and will not knowingly be disclosed by the
bidder/proposer prior to opening in the case of an advertised
procurement or prior to award in the case of a negotiated procurement,
directly or indirectly to any other bidder/proposer or to any competitor;
and
2.3 No attempt has been made or will be made by the bidder/proposer to
induce any other person or firm to submit or not to submit a bid/proposal
for the purpose of restricting competition.
2.4 Each person signing this bid/proposal certifies that: He/she is the
person in the bidder's/proposer's organization responsible within that
organization for the decision as to the prices being offered herein and that
he/she has not participated, and will not participate, in any action contrary
to 2.1 through 2.3 above; (or)
He/she is not the person in the bidder's/proposer's organization
responsible within that organization for the decision as to the prices being
offered herein, but that he/she has been authorized in writing to act as
agent for the persons responsible for such decisions in certifying that
such persons have not participated, and will not participate in any action
contrary to 2.1 through 2.3 above, and as their agent does hereby so
certify; and he/she has not participated, and will not participate, in any
action contrary to 2.1 through 2.3 above.
3.0 DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP:
3.1 Prior to award of any contract, a potential contractor shall certify in
writing to the procuring agency that no relationship exists between the
potential contractor and the procuring or contracting agency that
interferes with fair competition or is a conflict of interest, and no
relationship exists between the contractor and another person or
organization that constitutes a conflict of interest with respect to a state
contract. The Department of Administration may waive this provision, in
writing, if those activities of the potential contractor will not be adverse to
the interests of the state.
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1/2006
3.2 Contractors shall agree as part of the contract for services that during
performance of the contract, the contractor will neither provide contractual
services nor enter into any agreement to provide services to a person or
organization that is regulated or funded by the contracting agency or has
interests that are adverse to the contracting agency. The Department of
Administration may waive this provision, in writing, if those activities of the
contractor will not be adverse to the interests of the state.
4.0 DUAL EMPLOYMENT: Section 16.417, Wis. Stats., prohibits an
individual who is a State of Wisconsin employee or who is retained as a
contractor full-time by a State of Wisconsin agency from being retained as
a contractor by the same or another State of Wisconsin agency where the
individual receives more than $12,000 as compensation for the
individual's services during the same year. This prohibition does not
apply to individuals who have full-time appointments for less than twelve
(12) months during any period of time that is not included in the
appointment. It does not include corporations or partnerships.
5.0 EMPLOYMENT: The contractor will not engage the services of any
person or persons now employed by the State of Wisconsin, including
any department, commission or board thereof, to provide services relating
to this agreement without the written consent of the employing agency of
such person or persons and of the contracting agency.
6.0 CONFLICT OF INTEREST: Private and nonprofit corporations are
bound by ss. 180.0831, 180.1911(1), and 181.225, Wis. Stats., regarding
conflicts of interests by directors in the conduct of state contracts.
7.0 RECORD KEEPING AND RECORD RETENTION: The contractor
shall establish and maintain adequate records of all expenditures
incurred under the contract. All records must be kept in accordance with
generally accepted accounting procedures. All procedures must be in
accordance with federal, state and local ordinances. The contracting
agency shall have the right to audit, review, examine, copy, and
transcribe any pertinent records or documents relating to any contract
resulting from this bid/proposal held by the contractor. The contractor will
retain all documents applicable to the contract for a period of not less than
three (3) years after final payment is made.
8.0 INDEPENDENT CAPACITY OF CONTRACTOR: The parties hereto
agree that the contractor, its officers, agents, and employees, in the
performance of this agreement shall act in the capacity of an independent
contractor and not as an officer, employee, or agent of the state. The
contractor agrees to take such steps as may be necessary to ensure that
each subcontractor of the contractor will be deemed to be an independent
contractor and will not be considered or permitted to be an agent, servant,
joint venturer, or partner of the state.
Wisconsin Department of Administration - Ch. 16, 19, 51 Wis. Stats.
DOA-3681 (01/2001)
WISCONSIN DEPARTMENT OF
TRANSPORTATION
BID # 268951
SPECIAL CONDITIONS OF BID ‐ CONTRACT TABLE OF CONTENTS SECTION 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. SUBJECT PAGE # GENERAL INFORMATION AND SCOPE ............................................................................................ 3 CONTRACT TERM ...................................................................................................................................... 3 QUESTIONS .................................................................................................................................................. 3 CALENDAR OF EVENTS .......................................................................................................................... 4 PRE‐BID SITE VISITS ............................................................................................................................... 4 METHOD OF BID ........................................................................................................................................ 5 MULTIPLE BIDS ......................................................................................................................................... 5 INCURRING COSTS .................................................................................................................................... 5 BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................... 5 SPECIFICATIONS / BIDDER DESIGNS .............................................................................................. 6 WARRANTY .................................................................................................................................................. 7 EQUIPMENT AND/OR MATERIALS ON SITE ................................................................................. 8 DELIVERY ..................................................................................................................................................... 8 F.O.B. DESTINATION FREIGHT INCLUDED AND INSTALLED: .............................................. 8 BID SUBMISSION ....................................................................................................................................... 8 BID RESPONSE REQUIREMENTS ....................................................................................................... 9 SAMPLES / DEMONSTRATIONS ......................................................................................................... 9 TERMS AND CONDITIONS ................................................................................................................... 10 METHOD OF AWARD ............................................................................................................................. 10 CONTRACT QUANTITIES/NEW OR DELETED ITEMS ............................................................. 10 MINORITY BUSINESS PARTICIPATION ......................................................................................... 10 DISABLED VETERAN‐OWNED BUSINESS (DVB) ....................................................................... 10 SUBCONTRACTING OR THIRD PARTY PAYMENTS .................................................................. 11 FIRM PRICES .............................................................................................................................................. 11 ORDERS ....................................................................................................................................................... 11 INVOICING REQUIREMENTS .............................................................................................................. 11 ITEM RETURN POLICY .......................................................................................................................... 12 SHIPMENTS, DUPLICATES AND OVER SHIPMENTS ................................................................ 12 LIQUIDATED DAMAGES ....................................................................................................................... 12 CONTRACT CANCELLATION .............................................................................................................. 12 CERTIFICATION FOR COLLECTION OF SALES AND USE TAX ............................................. 13 CONFIDENTIALITY ................................................................................................................................. 13 ATTACHMENT A – VENDOR INFORMATION SHEET ATTACHMENT B – REFERENCES SHEET ATTACHMENT C – WisDOT MBE PROGRAM AWARENESS, COMPLIANCE & ACTION PLAN FORM ATTACHMENT D – MINORITY BUSINESS PARTICIPATION REPORT FORM ATTACHMENT E – SITE VISIT VERIFICATION FORM, MAP OF COMMUNICATIONS CENTER LOCATIONS ATTACHMENT F – BIDDER PRICE SHEET AND BIDDER DESIGN LAYOUT SHEET ATTACHMENT G – BIDDER RESPONSE SHEET ATTACHMENT H – GENERAL SPECIFICATIONS AND COMPLIANCE CHART APPENDIX 1: DEFOREST POST APPENDIX 5: TOMAH POST APPENDIX 2: WAUKESHA POST APPENDIX 6: EAU CLAIRE POST APPENDIX 3: FOND DU LAC POST APPENDIX 7: SPOONER POST APPENDIX 4: WAUSAU POST PAGE 1 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
BID # 268951
THIS PAGE IS INTENTIONALLY BLANK PAGE 2 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
1.
BID # 268951
GENERAL INFORMATION AND SCOPE The Wisconsin Department of Transportation (WisDOT or DOT), through its Purchasing Unit (Purchasing), requests bids to establish a contract for the purchase of Dispatch Console Furniture for the WisDOT State Patrol Communication Centers. Through this contract, seven (7) Wisconsin State Patrol Communication Centers will be upgraded with new ergonomic dispatch console furniture designed specifically for 24/7 operations. The 7 Communications Centers are located at State Patrol Posts in DeForest, Waukesha, Fond du Lac, Wausau, Tomah, Eau Claire, and Spooner. The contract for this project will be awarded to one vendor. The delivery and installation for all 7 Communications Centers must be completed simultaneously within one six‐to‐eight week period. The project shall be coordinated by WisDOT project managers to coincide with the installation of new radio equipment. Implementation is estimated to begin March 1, 2012 and must be completed by May 18, 2012. Contractors and subcontractors shall be subject to a criminal background check prior to conducting work at State Patrol Posts. The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these Special Conditions of Bid. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. Purchasing reserves the right to delete a specification or condition of bid if no bidder is able to comply with a given specification or condition of bid. Failure to meet specifications requirements shall disqualify your bid. Retain a copy of your signed Special Conditions of Bid for your files. Should you receive an award, these Special Conditions of Bid become your contract terms and conditions. Definitions: Agency: The Wisconsin Department of Transportation Bidder/Vendor: A company or individual submitting a bid response to this RFB Contractor: Bidder awarded the contract Days ARO: Number of days after receipt of order Department: The Wisconsin Department of Transportation DOT or WisDOT: The Wisconsin Department of Transportation Post: State Patrol Post RFB: Request for Bid State: The State of Wisconsin 2.
CONTRACT TERM October 1, 2011, or date of award, through September 30, 2012, or one year after date of award, with five (5) one‐year renewal options. Any extension must be authorized by mutual agreement of the contractor and WisDOT. 3.
QUESTIONS If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB they shall notify the Purchasing Agent named below of such error and request modification or clarification of the bid document. Any comments or questions regarding the specifications, or special conditions of bid must be written and submitted to the purchasing agent shown on the bid cover sheet and below as soon as possible, but no later than August 26, 2011. Purchasing will respond to questions by issuing an official addendum, posted on VendorNet. PAGE 3 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
BID # 268951
All correspondence must include the title of the bid AND the bid number #268951 on each document. Preferred e‐mail method ‐ submit in writing via email to: Linda Hanby, [email protected] WisDOT is not responsible for email messages that are not delivered or are delayed. It is the sole responsibility of the bidder to ensure delivery of faxed and emailed messages. 4.
CALENDAR OF EVENTS Listed below are important dates and times by which actions related to this RFB must be completed. In the event that WisDOT finds it necessary to change any of these dates and times it will do so by issuing an addendum to this RFB and posted on VendorNet. Estimated dates and times will not be changed by issuing an addendum to this RFB. EVENT DATE August 2 ‐ 10, 2011 Date Range When Bidder Will Schedule Site Visits August 2 ‐ 25, 2011 Date Range When Bidder Site Visits Must be Conducted August 25, 2011 Site Visits End August 26, 2011 Date Questions are Due September 1, 2011 Responses to Questions Posted on VendorNet (estimate) September 13, 2011 at 2:00 PM CT Bid Due Date and Time October 1, 2011 Contract Start Date (estimate) November 1, 2011 Final Design Layouts Due (estimate) December 9, 2011 Invoice Due March 1, 2012 ‐ May 18, 2012 Installations at 7 State Patrol Posts; estimated start date of March 1, 2012 and installation must be completed by May 18, 2012 5.
PRE­BID SITE VISITS Pre‐bid site visits to every location are mandatory. Failure to visit the site or provide proof of site visit will disqualify your bid from being considered. Drawings included in Exhibits 1 through 7 are not “to scale” and all details of the room are not indicated (e.g., lighting, switches, height of window ledge from floor). Bidders will take own measurements during the site visits. Contact each State Patrol Post by August 10, 2011 to schedule your visits. Site visits will be conducted August 2, 2011 through August 25, 2011. You will have one (1) hour per site. A map showing the geographic location of each State Patrol Post is included in Attachment E. Due to the nature of the business or an emergency, there is the potential that a site visit could be delayed with little to no notice to you. Representatives from your organization must provide a photo ID upon entry and will be escorted while in the State Patrol buildings. A Site Visit Verification Form (Attachment E) must be signed by an authorized WisDOT representative at every location and submitted with your bid. You will submit a total of seven (7) site visit forms. State Patrol DeForest Post State Patrol Waukesha Post 911 W North St., DeForest, WI 53532 21115 Highway 18, Waukesha, WI 53186 Primary Contact: Debi Odekirk Primary Contact: Jason Scott Police Communications Supervisor Police Communications Supervisor 608‐205‐7196 (cell) 262‐785‐4700 ext 2015 (office) 608‐846‐8500 ext 1020 (office) Alternate Contact: Dispatcher on Duty Alternate Contact: Jon Morrison 262‐785‐4711 (office) Police Communications Supervisor 608‐219‐0793 (cell); 608‐846‐8500 ext 1021 (office) PAGE 4 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
BID # 268951
State Patrol Fond du Lac Post 851 S. Rolling Meadows Dr., Fond du Lac, WI 54937 Nancy Olig Police Communications Supervisor 920‐929‐3700 (press 0) State Patrol Tomah Post 23928 Lester McMullen Dr., Tomah, WI 54660 Primary Contact: Debi Odekirk Police Communications Supervisor 608‐205‐7196 (cell) 608‐846‐8500 ext 1020 (office) Alternate Contact: Jon Morrison Police Communications Supervisor 608‐219‐0793 (cell) 608‐846‐8500 ext 1021 (office) State Patrol Spooner Post 7102 Green Valley Rd., Spooner, WI 54801 Becky Grangaard Police Communications Supervisor 715‐579‐5856 (cell) 715‐839‐3800 ext 109 (office) 6.
METHOD OF BID 6.1
6.2
6.3
7.
State Patrol Wausau Post 2805 Martin Ave., Wausau, WI 54401 Bert Nitzke Police Communications Supervisor 715‐845‐1143 ext 4410 (office) 715‐498‐8329 (cell) State Patrol Eau Claire Post 5005 Highway 53 South, Eau Claire, WI 54701 Becky Grangaard Police Communications Supervisor 715‐579‐5856 (cell) 715‐839‐3800 ext 109 (office) Bidder must submit a unit price and extended total for each item; and, a total cost as designated. Prices submitted include FOB Destination Freight and Installed; and, removal of debris, and existing/replaced items as designated by WisDOT. All prices must be quoted in U.S. Dollars. Bids requiring an order minimum may be disqualified. Bidder must bid on the enclosed Bidder Price Sheet (Attachment F). MULTIPLE BIDS Multiple bids from a vendor are permissible; however, each bid must conform fully to the requirements for bid submission. Each such bid must be separately submitted and labeled as “Bid #1,” “Bid #2,” etc. on each page included in the response. Alternate design layouts do not constitute multiple bids. 8.
INCURRING COSTS WisDOT is not liable for any cost incurred by a vendor in the process of responding to this RFB. 9.
BIDDER/CONTRACTOR QUALIFICATIONS To be eligible for a contract award, you must be qualified and able to provide the following. Respond on attached Vendor Information Sheet (Attachment A) and References Sheet (Attachment B). 9.1 Bidder must be an original manufacturer, or distributor and/or dealer authorized by manufacturer. 9.2 Furniture manufacturers only must have a minimum of 15 years experience in designing, manufacturing, and servicing ergonomic dispatch console furniture. PAGE 5 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
9.3
9.4
9.5
9.6
BID # 268951
Bidders, manufacturers, distributors and dealers must be in the business of dispatch console furniture sales and installation for the past 10 years. Bidder must provide a list of four (4) references of dispatch centers to which products/services bid have been provided during the past 5 years to a comparable‐sized agency. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Attachment B to list references. Bidder must have adequate staffing to ensure completion of installation at multiple sites within a six to eight week period. The start date is estimated to be March 1, 2012 and the installations must be completed by May 18, 2012. Bidder must provide documentation of their Warranty and Return Policies on any service and/or parts they may provide, consistent with Items 11 and 27 in the Special Conditions of Bid. 9.7
9.8
9.9
Bidder shall provide a quote on maintenance agreements available after expiration of the warranty term. Please include terms, which components shall be covered and annual cost. Contractor must offer all rebates, special offers; discounts and promotions made available by the manufacturer at the point of quote or order. Any price decreases from the manufacturer or passed along in any way to the Contractor are required to be passed along to WisDOT as soon as practicable. 9.10 Contractor must coordinate delivery and installation dates and times with the appropriate contact person(s) at each Post. Once installation has started, it must be completed within consecutive business days unless otherwise approved by WisDOT. 9.11 Regardless of delivery location or order size, Contractor must offer consistent lead times to ensure coordination of installation of products bid and the installation of State Patrol’s new radio system. 9.12 Contractor must provide onsite, in‐store or depot repair service for products purchased as a result of this bid. 9.13 Contractor must provide designated WisDOT personnel at each location training and written instructions on set‐up and operation of the system and/or products. 9.14 Contractor must be prepared to honor the manufacturer’s standard warranty. Indicate manufacturer’s warranty term and enclose standard warranty documents with your bid. 9.15 Contractor must provide WisDOT Purchasing a Certificate of Insurance and maintain the minimum limits specified prior to on‐site work. All policies must be issued with a 30‐day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A1, and signed by an authorized agent. 9.16 Contractor and subcontractors working onsite at each location must pass a criminal background check prior to performing onsite duties required of this project. 10. SPECIFICATIONS / BIDDER DESIGNS See Attachment H and Exhibits 1 through 7 for specifications of minimum acceptable requirements. Any specific reference to manufacturer(s) and/or catalog/model/stock numbers provided is to establish the PAGE 6 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
BID # 268951
design, type of construction, quality, functional capability and performance level desired. The bidder may offer an alternate product believed to be an equal. All product(s) bid must be clearly identified by manufacturer and catalog, model or stock number. Adequate detailed specifications of the product offered must be included with your bid to establish equivalency and to insure that the product being bid meets all specifications. Failure to provide product specifications and information may disqualify your bid. WisDOT shall be the sole judge of equivalency and acceptability. Any attachments, documents, price lists, etc. to support your bid, must include the bid number #268951. Each drawing must be to scale, showing placement of mandatory items bid along with other bidder provided items. All bidder provided items must be included on the Bidder Price Sheet (Attachment F). The total cost of all bidder provided items in each design layout shall be provided. WisDOT provided items identified in Exhibits 1‐7 should also be shown in each drawing. Exhibits 1‐7 for each Post include: a. An equipment inventory of WisDOT provided items that must fit on each dispatch console desk as well as shared items that need to fit in floor plan. b. A floor plan showing approximate measurements of room along with estimated location of cable access entry points, location of wall mounted monitors, and other fixed items in room. c. Photos of existing furniture/room layout d. Conceptual layout provided by the local Post as a basic idea (not drawn to scale) for bidders to consider when developing their design. Multiple designs will be accepted. Bidders shall also submit perspective/3‐dimensional drawings. Dimensions of height, width and depth shall be included in drawing in order to determine compliance with the specifications. Final design layouts must be completed by awarded contractor, in coordination with WisDOT, within one month of contract start date. WisDOT has final approval on final design layouts. Bidders must attach a minimum of 1 design layout drawing and 1 perspective drawing for each of the 7 State Patrol Posts, totaling a minimum of 14 drawings. Label each drawing with the respective Post name. Bid specifications may not be revised without an official written addendum issued by Purchasing. 11. WARRANTY 11.1 A minimum 3‐year warranty is required for defective workmanship and/or replacement of defective products/materials purchased from this contract. This is in addition to any warranties provided automatically by the manufacturers of the products/materials. 11.2 Warranty shall cover 100% “bumper to bumper,” for the entire 3‐year period. This includes, but is not limited to: • All labor, product, shipping and installation. • Structural components. • All electrical components. • All accessories. 11.3 Under no circumstances will less than a 3‐year warranty be considered. 11.4 Onsite repair must be initiated with a plan of action within a minimum of 48 hours after notification. PAGE 7 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
BID # 268951
11.5 Bidder will include an original and 1 copy of their warranty with the name, contact, and phone number of the service organization signed by an authorized representative of the company. 12. EQUIPMENT AND/OR MATERIALS ON SITE It shall be the contractor’s responsibility to assume all liability for any equipment and materials delivered to the job site. Delivery of any equipment or materials any day ‘before’ work will proceed must be coordinated with the site contact listed in Item 5. 13. DELIVERY Delivery shall be required within 3 calendar days of each site installation. Contractor is required to notify the WisDOT Contract Manager of any back order, discontinuation of product(s) or other delays in shipping within 5 working days of receipt of order. Any rush delivery that occurs as a result of the Contractor’s and/or their dealer’s error (e.g., out of stock, poor planning) must be free of charge. Back orders cannot be cancelled without prior approval of the WisDOT Contract Manager. 14. F.O.B. DESTINATION FREIGHT INCLUDED AND INSTALLED: Shipping must be direct to each of the 7 State Patrol Posts, inside delivery, unless otherwise noted. Products are to be installed at the 7 State Patrol Posts listed in Item 5, above, F.O.B. DESTINATION FREIGHT INCLUDED AND INSTALLED. Products must be set in place in an area designated by WisDOT personnel, demonstrated to be in operating condition, and approved by WisDOT personnel. Only the manufacturer’s factory installers or their trained and authorized designees shall assemble and install the dispatch console furniture. Contractor may arrange with Site Contact to have building access during non‐business hours as feasible during installation. Upon installation all operating instructions, operating and maintenance manuals, must be furnished to WisDOT personnel listed in Item 5. Bid prices must include all packing, transportation, insurance, set‐up, instruction and operation manual charges. All debris relating to this project must be removed from WisDOT premises and properly disposed of by the contractor. WisDOT personnel will dismantle and remove existing equipment/furniture from the dispatch room. Contractor shall dispose of the dismantled, existing equipment/furniture as identified by WisDOT personnel at no additional cost to WisDOT. Failure to include these costs may disqualify your bid. Failure to bid FOB Destination Freight Included and Installed; and, removal of debris/existing/replaced items may disqualify your bid. 15. BID SUBMISSION Bidders must submit ONE ORIGINAL (identify) plus 2 copies of all materials required for acceptance of their bid by the date and time listed on the Bid cover sheet. Any bids received after that time and date will be rejected. Receipt of a bid by the State mail system does not constitute receipt of a bid by Purchasing, for purposes of this RFB. Also refer to the Bid Response Instructions. Use one of the options below for return of the bid. Faxed and e‐mailed bids are not accepted. PAGE 8 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
U.S. Mail: Purchasing WI Department of Transportation 4802 Sheboygan Ave., Room 751 PO Box 7396 Madison, WI 53707‐7396 BID # 268951
UPS, Fed Ex, etc.: Purchasing WI Department of Transportation 4802 Sheboygan Ave., Room 751 Madison, WI 53705 All bids are to be packaged, sealed, and show the following information on the outside of the package: • Vendor's Name and Address • Request for Bids Title • Request for Bids Number #268951 • Bid Due Date Due to increased building security, access to the WisDOT Purchasing Office is restricted and may cause delay if hand delivering your bid. Allow ample time for security clearance to room 751. 16. BID RESPONSE REQUIREMENTS In order for your bid to be considered, the following information must be provided. Fill out and submit clearly marked one (1) original and one (1) copy (unless stated otherwise) by the due date and time listed on the bid cover page. Include: 16.1 Bid Cover (Signature) Pages 16.2 Addendum Cover (Signature) Page(s), if applicable to this bid request 16.3 Vendor Information Sheet, Attachment A 16.4 References Sheet, Attachment B 16.5 MBE Program Awareness, Compliance & Action Plan, Attachment C 16.6 Seven (7) Site Visit Verification sheets, one for each of the 7 Posts, Attachment E 16.7 Bidder Price Sheet with Bidder Design Layout Sheet and Drawings for each of the 7 Posts, Attachment F 16.8 Bidder Response Sheet, Attachment G 16.9 General Specifications Compliance Chart, Attachment H 16.10 Return Policy 16.11 One original and 2 copies of complete specifications and descriptive brochure or detail for the product(s) bid 16.12 Manufacturer’s/Bidder’s warranty statement 16.13 Maintenance agreement quote and sample agreement (Section 9.7) Failure to provide the forms/information with your bid submittal may disqualify your bid. WisDOT encourages all bidders to print their submission double‐sided to save paper. 17. SAMPLES / DEMONSTRATIONS Samples of any product(s) bid may be required to ensure that the product(s) meet all requirements as specified in this RFB. This demonstration is to be without expense or obligation to WisDOT. WisDOT shall not be liable for any loss of or damage to the product(s). The demonstration must occur within seven (7) business days of the request. Failure to deliver samples within timeframe specified may disqualify your bid. WisDOT shall reject products NOT meeting bid specifications. PAGE 9 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
BID # 268951
18. TERMS AND CONDITIONS The Standard and/or Supplemental Terms and Conditions provided with this document represent the terms and conditions which will apply to this contract. Vendors may not submit their own contract document as a substitute for these terms and conditions. 19. METHOD OF AWARD The award shall be made on the basis of the lowest net unit price per item / total cost from a responsive, responsible bidder who meets specifications. Prices submitted include FOB Destination Freight and Installed; and, removal of debris, and existing/replaced items as designated by WisDOT. Timeliness of delivery may be considered when making this award. The bid prices indicated for Value Add items will not be considered when determining award; however, they shall apply to orders issued on this contract. 20. CONTRACT QUANTITIES/NEW OR DELETED ITEMS The estimated quantities identified for each item on the Bidder Price Sheet (Attachment F) are for bid purposes only and are based on historical data. WisDOT does not guarantee to purchase any specific quantity. Bids that require a minimum number of items or minimum dollar amount to be ordered may be rejected. NEW OR DELETED ITEMS: WisDOT reserves the right to add new products to this contract based on technology changes or changes to standards unknown at the time of this bid. Contractor(s) prices must be comparable to current contract pricing for like products. Contractor must promptly notify the WisDOT Contract Manager of discontinued products within three (3) business days. 21. MINORITY BUSINESS PARTICIPATION The Wisconsin Department of Transportation is committed to the promotion of minority businesses in the State’s purchasing program. Authority for this program is found in Wisconsin Statutes 15.107(2), 16.75(3m), and 16.755. Bidders are strongly urged to use due diligence to further this policy by setting up subcontracts to state‐
certified Minority Business Enterprises (MBE) and/or by using such enterprises to provide goods and services incidental to this contract (second‐tier suppliers), with a goal of awarding 5% of the contract cost to such enterprises. An MBE means a business certified, or certifiable, by the Wisconsin Department of Commerce under Statute 560.036(2). Bidders must submit the attached WisDOT MBE Program Awareness, Compliance & Action Plan (Attachment C) indicating their proposed utilization of state‐certified minority businesses for this contract. Contact the State’s Minority Business Manager for assistance in locating certified firms at (608) 267‐3293 or the WisDOT Minority Business Program Coordinator at (608)‐267‐2886. A listing of State of Wisconsin certified minority businesses, as well as the services and commodities they provide, is on the State‐certified MBE web site: www.doa.wi.gov/mbe Monthly reports (Attachment D) are requested to be submitted to the Department of Transportation, Purchasing Unit, itemizing the deliveries and cost of items or services provided by certified firms. Reports should state the costs for the previous contract month. The department reserves the right to verify with listed firms their involvement as subcontractors or second‐tier suppliers. 22. DISABLED VETERAN­OWNED BUSINESS (DVB) Wisconsin statutes supports purchasing goods/service from Disabled Veteran Owned businesses located in Wisconsin. Bidders are strongly urged to use due diligence to further this policy by setting up PAGE 10 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
BID # 268951
subcontracts to state‐certified Disabled Veteran‐Owned Businesses (DVB) and/or by using such enterprises to provide goods and services incidental to this contract (second‐tier suppliers), with a goal of awarding 5% of the contract cost to such enterprises. A DVB means a business certified, or certifiable, by the Wisconsin Department of Administration under Statute 16.283 (3). "Disabled veteran" means a person who is verified by the Department of Veterans Affairs as being all of the following at the time the person applies for certification: 1. A veteran as defined in s. 45.01(12), 2. A resident of this state, and 3. A person who is in receipt of an award from the U.S. Department of Veterans Affairs of a service–
connected disability rating under 38 USC 1114 or 1134 of at least 30%. Bidders that feel they qualify should seek certification from the Department of Administration and mark yes in section 17 on page 2 of the Official Sealed Bid. Monthly reports are requested to be submitted to the Department of Transportation, Purchasing Unit, itemizing the deliveries and cost of items or services provided by certified DVB firms. Reporting should state the costs for the previous contract quarter. Any use of DVB firms can be reported via e‐mail to [email protected] The department reserves the right to verify with listed firms their involvement as subcontractors or second‐tier suppliers. 23. SUBCONTRACTING OR THIRD PARTY PAYMENTS All subcontracting shall be pre‐approved by WisDOT. Subcontractors must abide by all terms and conditions of the contract. The prime contractor shall be responsible for all subcontractor(s) work and payment. The WisDOT will not pay any subcontractor or third parties directly. 24. FIRM PRICES The awarded contractor must hold the accepted costs for the initial contract period. WisDOT will review any adjustment of costs before the beginning of a contract renewal period. Price increase requests must be justified with supporting documentation of industry‐wide increases. Contractor must offer all rebates, special offers; discounts and promotions made available by the manufacturer at the point of quote or order. Any price decreases from the manufacturer or passed along in any way to the Contractor are required to be passed along to WisDOT as soon as practicable. 25. ORDERS WisDOT may use the following methods to purchase from this contract: • Contract Release Orders, blanket‐type, may be issued by Purchasing for the State’s fiscal year time period, July 1 – June 30, to allow departmental personnel to call or fax for product or service against the order as needed. • Purchasing card releases placed by department personnel using their State purchasing card under WisDOT and State guidelines. 26. INVOICING REQUIREMENTS Invoices/Purchase Order: WisDOT must meet a statutory mandate to pay or reject invoices within 30 days of receipt by WISDOT. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below. All invoices must be itemized showing: a. purchase order number d. complete product description as b. vendor name stated on your bid. c. remit to address e. prices per the contract PAGE 11 OF 47 WISCONSIN DEPARTMENT OF
TRANSPORTATION
BID # 268951
The original invoice must be sent to Diane King, DOT‐State Patrol, P.O. Box 7912, Madison WI 53707‐7912 prior to December 9, 2011. 27. ITEM RETURN POLICY Contractor must provide for return of products ordered in error for up to 30 calendar days from receipt without a restocking charge and WisDOT paying only the return shipping costs. Attach documentation indicating your return policy to the Bidder Response Sheet (Attachment G). 28. SHIPMENTS, DUPLICATES AND OVER SHIPMENTS Upon notification by WisDOT of a duplicate or over shipment, product must be removed at the contractor's expense. If such goods are not removed within 30 days of written notification, WisDOT reserves the right to dispose of them as its own property and shall not be held liable for the cost. 29. LIQUIDATED DAMAGES There may be liquidated damages assessed. This shall be surety for fulfillment of the contract(s) including quality, performance and delivery. Liquidated damages would be assessed at $100 per day per affected Post location if delay in installation is after May 18, 2012. 30. CONTRACT CANCELLATION This Contract may be terminated by either party under the following conditions: 30.1 Please review section 13.0 and 24.0 of the Standard terms and Conditions of Bid. WisDOT may terminate the contract at any time at its sole discretion by delivering 10 days written notice to the contractor. If the problem is service performance, contractor will be warned either verbally or in writing of unsatisfactory performance and intent to cancel this contract. Contractor will be given a period of time to ‘cure’ the performance. If the performance does not improve contractor will be given 10 days written notice that the contract will be cancelled. Upon termination, WisDOT’s liability will be limited to the pro rata cost of the services performed as of the date of termination. 30.2 In the event the contractor terminates the contract, for any reason whatsoever, it will require written certified letter notification delivered to the Department purchasing agent not less than 60 days prior to said termination. The contractor will, in turn, refund the Department, within 30 days of said termination, all payments made hereunder by the Department to the contractor for work not completed. 30.3
If at any time the contractor performance threatens the health and/or safety of WisDOT, WisDOT has the right to cancel and terminate the Contract without notice. 30.4
If the Contractor fails to maintain and keep in force the insurance as provided in section 23.0 of the Standard Terms and Conditions, WisDOT has the right to cancel and terminate the Contract without notice. 30.5
If at any time a petition in bankruptcy shall be filed against the contractor and such petition is not dismissed within 90 calendar days, or if a receiver or trustee of contractor's property is appointed and such appointment is not vacated within 90 calendar days, WisDOT has the right, in addition to any other rights of whatsoever nature that it may have at law or inequity, to terminate this Contract by giving 90 calendar days notice in writing of such termination. PAGE 12 OF 47 WISCONSIN DEPARTMENT OF
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31. CERTIFICATION FOR COLLECTION OF SALES AND USE TAX The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing contract, if the vendor or contractor has not met or complied with the requirements of s.77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. 32. CONFIDENTIALITY Contractor acknowledges that some of the data and documentation it may become privy to in the performance of this contract is of a confidential nature. Contractor shall make all reasonable efforts to ensure that it or its employees and subcontractors do not disseminate such confidential information. Contractor or its employees and subcontractors will not reuse, sell, or make use in any format the data researched or compiled for this contract for any venture, profitable or not, outside this contract. Contractor agrees to observe complete confidentially with respect to all aspects of any confidential information, proprietary data and/or trade secrets and any parts thereof, whether such contents are the State's or the manufacturer's, bidder's, or distributor's whereby Contractor or any Contractor's personnel may gain access while engaged by the State or while on State premises. The restrictions herein shall survive the termination of this contract for any reason and shall continue in full force and effect and shall be binding upon the Contractor or its agents, employees, successors, assigns, subcontractors, or any party claiming an interest in this contract on behalf of or under the rights of Contractor following any termination. Contractor shall advise all Contractor's agents, employees, successors, assigns and subcontractors which are engaged by the State of the restrictions, present and continuing, set forth herein. Contractor shall defend and incur all costs, if any, for actions that arise as a result of noncompliance by Contractor, its agents, employees, successors, assigns and subcontractors regarding the restrictions herein. PAGE 13 OF 47 WISCONSIN DEPARTMENT OF
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STATE OF WISCONSIN DOA‐3477 (R05/98) ATTACHMENT A VENDOR INFORMATION 1. BIDDING COMPANY NAME: __________________________________________________________ FEIN (Federal Employer ID Number) __________________________________ Phone ( ) _______________________ Fax ( ) _______________________ OR Social Security # (if Sole Proprietorship) ____________________________________ Toll Free Phone ( ) __________________________ Email Address ( ) __________________________ Address: __________________________________________________________________________ City _____________________________ State ________ Zip + 4 _______________________ 2. Name the person to contact for questions concerning this bid. Name ___________________________ Title _______________________________ Phone ( ) _______________________ Toll Free Phone ( ) __________________________ Fax ( ) _______________________ Email Address ( ) __________________________ Address: __________________________________________________________________________ City _____________________________ State ________ Zip + 4 _______________________ 3. Any vendor awarded over $25,000 on this contract must submit affirmative action information to the department. Please name the Personnel/Human Resource and Development or other person responsible for affirmative action in the company to contact about this plan. Name ___________________________ Title _______________________________ Phone ( ) _______________________ Fax ( ) _______________________ Toll Free Phone ( ) __________________________ Email Address ( ) __________________________ Address: __________________________________________________________________________ City _____________________________ State ________ Zip + 4 _______________________ 4. Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and billings. Name ___________________________ Title _______________________________ Phone ( ) _______________________ Fax ( ) _______________________ Toll Free Phone ( ) __________________________ Email Address ( ) __________________________ Address: __________________________________________________________________________ City _____________________________ State ________ Zip + 4 _______________________ PAGE 15 OF 47 WISCONSIN DEPARTMENT OF
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STATE OF WISCONSIN DOA‐3478 (R12/96) BID #
ATTACHMENT B REFERENCES Vendor: _______________________________________________________________________ Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document (Section 9). Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate ID page. Company Name: _________________________________________________________________________ Address (include Zip + 4) _____________________________________________________________________ Contact Person: _____________________________________ Phone No. __________________________ E‐Mail Address: ___________________________________________________________________________ Product(s) Used and/or Service(s) Provided: _____________________________________________________ Company Name: _________________________________________________________________________ Address (include Zip + 4) _____________________________________________________________________ Contact Person: _____________________________________ Phone No. __________________________ E‐Mail Address: ___________________________________________________________________________ Product(s) Used and/or Service(s) Provided: _____________________________________________________ Company Name: _________________________________________________________________________ Address (include Zip + 4) _____________________________________________________________________ Contact Person: _____________________________________ Phone No. __________________________ E‐Mail Address: ___________________________________________________________________________ Product(s) Used and/or Service(s) Provided: _____________________________________________________ Company Name: _________________________________________________________________________ Address (include Zip + 4) _____________________________________________________________________ Contact Person: _____________________________________ Phone No. __________________________ E‐Mail Address: ___________________________________________________________________________ Product(s) Used and/or Service(s) Provided: _____________________________________________________ PAGE 16 OF 47 WISCONSIN DEPARTMENT OF
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ATTACHMENT C WisDOT MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM AWARENESS, COMPLIANCE & ACTION PLAN As a matter of sound business practice, the Wisconsin Department of Transportation is committed to “supply diversity” by promoting the use of minority business whenever and wherever possible. Further, as an agency of the State of Wisconsin, WisDOT shares in the state goal of placing five (5) percent of its total annual purchasing dollars with state‐certified minority businesses. State of Wisconsin procurement policy provides that Minority Business Enterprises (MBE) certified by the Wisconsin Department of Commerce, Bureau of Minority Business Development should have the maximum opportunity to participate in the performance of its contracts. You, as a contractor, are strongly urged to use due diligence to further this policy by awarding subcontracts to minority‐owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement (second‐tier suppliers), with a goal of awarding 5% of the contract cost to such enterprises. Monthly reports are requested to be submitted to the Department of Transportation Purchasing Unit, itemizing the costs of services and goods provided by certified firms. Reports should state the costs for the previous contract month. Authority for the MBE program is found in Wisconsin Statutes 15.107(2), 16.75(3m), and 16.755 and 560.036(2), and details about the program can be found at: http://www.doa.state.wi.us/category.asp?linkcatid=677&linkid=113&locid=0 Your complete response on the following form must address the following components of your company’s/organization’s commitment/action plan: a) Indication that you understand the WisDOT’s goal, b) Listing of any MBE vendors with which you intend to subcontract, c) Description of the various second tier MBE expenses (goods and services procured that are incidental to the contract/project; examples are: specific office supplies to perform the contract, percentage of cost for uniforms for contract staff, travel to perform the contract, percentage of facility maintenance services for your facility used directly by your staff during the contract period) your company/organization will be able to report that are in direct connection with the administration of this contract, d) Statement expressing your commitment to complete the required monthly reports that will reflect your subcontracts and second‐tier expenditures for the period. For information on certified State of Wisconsin Minority Business Enterprises, please contact: June Robinson MBE Program Coordinator WisDOT Division of Business Management 4802 Sheboygan Avenue, Room 751 Madison, WI 53705 Phone: 608‐267‐2886 Fax: 608‐267‐3609 www.dot.wisconsin.gov/business/mbe [email protected] A complete listing of certified minority businesses, as well as the services and commodities they provide, is available on the web at: www.doa.wi.gov/mbe and Information regarding certification of minority businesses is available at: http://commerce.wi.gov/BD/BD‐MBD‐Index.html PAGE 17 OF 47 WISCONSIN DEPARTMENT OF
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ATTACHMENT C WisDOT MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM AWARENESS, COMPLIANCE & ACTION PLAN Complete, sign, and include in your bid response. Failure to complete this form as a component of your bid may result in rejection of your bid. Our company/organization is a Wisconsin‐certified Minority Business Enterprise (MBE)
F Yes F No
Our company/organization is a minority business but has not yet received Wisconsin certification (please provide details): _____________________________________________ F Yes F No
We are aware of the WisDOT’s goal to spend at least 5% of their total annual purchasing dollars with state‐
certified MBE firms. F Yes F No
We are aware that if awarded this contract our company/organization will provide monthly reports to WisDOT reporting all expenditure activity directed to MBE subcontractors or second‐tier MBE suppliers that F Yes F No
directly relate to this contract. (Any non‐certified minority businesses could be a potential subcontractor/second‐tier supplier‐‐indicate these on your plan. WisDOT will work with those businesses for possible certification.) Subcontractors: Our company/organization intends to subcontract at least 5% dollar volume with certified MBE firms listed below (names, addresses, telephone numbers): F Yes F No
Second‐tier Suppliers: In addition to direct subcontracting efforts, your company/organization can help WisDOT achieve the 5% goal by managing your second‐tier minority purchases. Second‐tier business refers to incidental business expenses your company may spend with Wisconsin‐certified MBE firms as it pursues the normal course of business supplying the WisDOT‐
contracted products or services. Here are some examples: • Percentage of your office supplies specifically used during the course of this contract/project. • Percentage of uniform costs for staff performing this contract/project. • If you travel to perform this contract/project, you could use a state‐certified MBE travel agency and report that expense. • Percentage of facilities maintenance services for facility(ies) directly used by your staff during the course of this contract/project. These second‐tier expenses can only be reported to the extent that they directly relate to your business with WisDOT. The percentage of the expense you can report is determined by the amount of your WisDOT sales as it relates to your total sales volume. Per the terms of your contract, you should actively pursue directing business towards these types of companies, and report your efforts in this regard on a monthly basis. *************************************************************************************************** In paragraph form, describe your company/organization’s commitment/action plan with regard to the planned use of state‐
certified MBE businesses in subcontracting efforts, as well as developing MBE second‐tier suppliers. Please list your specific commitments (attach sheet, if necessary). SIGNATURE: ______________________________________ DATE: __________________________________ PRINTED NAME & TITLE: ____________________________________________________________________ COMPANY: ________________________________________PHONE NUMBER: ________________________
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ATTACHMENT D MINORITY BUSINESS PARTICIPATION REPORT Wisconsin Department of Transportation DT1230 8/2006 s.16.75(3m) Wis. Stats. Return via FAX to: 608‐267‐3609, ATTN: Purchasing Minority Business Coordinator OR Return via e‐mail to: [email protected] Report Date Contract / Purchase Order # Time Period Covered by Report
X Monthly:
Quarterly: #1 #2 Through #3 #4 Project Name / Contract Title Federal Employer Identification Number – FEIN Prime Vendor / Contractor Name Minority Vendor Contractor Name, Address and Telephone Number Product / Service
Purchased Subcontract
$ Amount Second Tier
$ Amount If no business was awarded to Minority Business Enterprises (MBE) for this period, please describe the efforts made to encourage minority business participation. If you have questions, please call the WisDOT Minority Business Program Specialist, 608‐267‐2886. ___________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________ I certify that the information contained on this report is true and correct. I also certify that I am an authorized representative of the above‐identified Prime Vendor / Contractor. (Prime Vendor/Contractor Authorized Representative Name)
(Title) PAGE 19 OF 47 WISCONSIN DEPARTMENT OF
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ATTACHMENT E BID # 268951
MANDATORY SITE VISIT VERIFICATION Instructions: Bidder or Designee: Complete and sign one (1) form for each location and remember to submit all seven (7) forms with your bid. WisDOT State Patrol Staff: Complete and sign forms for your Post for each bidder or designee after they complete their visit. ********************************************************************* THIS IS TO CERTIFY THAT ______________________________________________ Company/Organization Name HAS VISITED THIS LOCATION AND UNDERSTANDS THE SPECIFICATIONS AND ALL CONDITIONS OF BID. Signed by: ___________________________________ (Vendor Signature) Printed Name & Position Title: _____________________________________________________________ Date: _________________________ Signature of Authorized WisDOT Employee: ___________________________________________________ State Patrol Post Visited: ___________________________________________________________________ Printed Name & Position Title: _______________________________________________________________ Date: ____________________ PAGE 21 OF 47 WISCONSIN DEPARTMENT OF
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ATTACHMENT F BIDDER PRICE SHEET ONLY MANDATORY ITEMS ARE CONSIDERED IN THE METHOD OF AWARD
MANDATORY ITEMS Description Corner/Curved Dispatch Console Desk (Must meet specifications 1 – 12) Includes: Sit‐to‐stand, dual lift surface; equipment enclosures (to accommodate 6 CPUs); parabolic monitor arm (for 5 ‐ 22” LCDs, stackable to 10); multi‐adjustable monitor swing arm (for touchscreen); Single point adjustment device; two LED task lights; and a personal air distribution fan. TOTAL COST QUANTITY UNIT 21 EA MANUFACTURER NAME MANUFACTURER NUMBER/DESCRIPTION UNIT PRICE TOTAL COST $ $ $
$
THE BID PRICES INDICATED FOR VALUE ADD AND SUGGESTED ITEMS WILL NOT BE CONSIDERED WHEN DETERMINING AWARD; HOWEVER, THEY SHALL APPLY TO ORDERS ISSUED ON THIS CONTRACT. WisDOT VALUE ADDED ITEMS Maintenance Agreement, indicate warranty period QUANTITY UNIT 1 YEAR MANUFACTURER NAME MANUFACTURER NUMBER/DESCRIPTION UNIT PRICE TOTAL COST PAGE 23 OF 47 WISCONSIN DEPARTMENT OF
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WisDOT VALUE ADDED ITEMS QUANTITY UNIT MANUFACTURER NAME MANUFACTURER NUMBER/DESCRIPTION UNIT PRICE TOTAL COST Linear/Straight Dispatch Console Desk (Same as corner/curved dispatch desk with exception of specification 1.d – may be used if design layout requires linear/straight dispatch desk in lieu of corner/curved dispatch desk.) 1 EA $ $ Linear/Straight Call Taker Desk – variety of size options (Keyboard surface lift only) 4 EA $ $ Heat Option ‐ Foot Rest, Floor Mat or Stand‐Up Panel options (Must meet specification 13) 21 EA $ $ Beverage Holder (Must meet specification 14) 21 EA $ $ Mobile Pedestal File Cabinet ‐ 2 or 3 drawer options (Must meet specification 15) 35 EA $ $ PAGE 24 OF 47 WISCONSIN DEPARTMENT OF
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WisDOT VALUE ADDED ITEMS BID # 268951
QUANTITY UNIT Rotating Resource Bookcase – Variety of diameter options (Must meet specification 16) 6 EA $ $ Console Status Lights – Two light option (Must meet specification 17) 21 EA $ $ 14 EA $ $ 1 EA $ $ 21 EA $ $ 1 EA $ $ 1 EA $ $ Equipment Enclosures (to fit under extension and bridge surfaces as needed) – 1, 2 or 3 CPU options Multi‐Adjustable Monitor Swing Arm (for touch screen monitor) – Single and dual monitor options Extension and Bridge Surfaces (between console desks) ‐ Variety of dimension options Adjustable Foot Rest (non‐heated) Overhead Shelves – Variety of options MANUFACTURER NAME MANUFACTURER NUMBER/DESCRIPTION UNIT PRICE TOTAL COST PAGE 25 OF 47 WISCONSIN DEPARTMENT OF
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WisDOT VALUE ADDED ITEMS Lateral File Drawers – Variety of options Printer Cabinets – Variety of options Printer Pedestals – Variety of options Personal Storage Lockers – Variety of options Bookcases – Variety of options Panel Divider Upper Segments ‐ Tackable surface (push pin), Transparent viewing section, and other options User Organizational Tools ‐ Paper Tray, Binder Rack, Media Rack, Phone Holder, Personal White Board, and other options BID # 268951
QUANTITY UNIT MANUFACTURER NAME MANUFACTURER NUMBER/DESCRIPTION UNIT PRICE TOTAL COST 1 EA $ $ 7 EA $ $ 7 EA $ $ 12 EA $ $ 1 EA $ $ 1 EA $ $ 1 EA $ $ PAGE 26 OF 47 WISCONSIN DEPARTMENT OF
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BIDDER SUGGESTED ADDED ITEMS BID # 268951
QUANTITY UNIT MANUFACTURER NAME MANUFACTURER NUMBER/DESCRIPTION UNIT PRICE TOTAL COST (attach additional pages as needed) Instructions for Bidder Design Layout on page 28. PAGE 27 OF 47 WISCONSIN DEPARTMENT OF
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ATTACHMENT F ‐‐ CONTINUED BIDDER DESIGN LAYOUT SHEET Bidders must attach a minimum of 1 design layout drawing for each of the 7 State Patrol Posts, totaling a minimum of 7 drawings (Section 10). Label each drawing with the respective Post name. Each drawing must be to scale, showing placement of mandatory items bid along with other bidder provided items. All bidder provided items must be included on the Bidder Price Sheet (Attachment F). The total cost of all bidder provided items for each design layout shall be identified. WisDOT provided items identified in Exhibits 1‐7 should also be shown in each drawing. Bidders shall also submit perspective/3‐dimensional drawings. Dimensions of height, width and depth shall be included in drawing in order to determine compliance with the specifications. Total cost of bidder provided items for each design layout: $______________ DeForest Post $______________ Waukesha Post $______________ Fond du Lac Post $______________ Wausau Post $______________ Tomah Post $______________ Eau Claire Post $______________ Spooner Post PAGE 28 OF 47 WISCONSIN DEPARTMENT OF
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ATTACHMENT G BIDDER RESPONSE SHEET NOTE: THIS FORM MUST BE RETURNED WITH YOUR BID RESPONSE Item # YES NO 9.1 Bidder is an original manufacturer authorized distributor or dealer with repair capabilities for the product. ____ ____ 9.2, 9.3 Bidder has been in this business the required term. ____ ____ 9.4 Bidder has provided references as required. ____ ____ 9.5 Bidder will have adequate staffing to ensure completion of installation at multiple sites simultaneously from March 1, 2012 – May 18, 2012. ____ ____ 9.6, 27 Bidder has provided information on the return policy. ____ ____ 9.7 Bidder has provided a quote on maintenance agreements beyond the warranty. ____ ____ 9.8, 9.9 Bidder will offer discounted/decreased pricing passed down from the manufacturer. ____ ____ 9.10, 9.11 Bidder will offer consistent lead times to coordinate delivery and installation of products. ____ ____ 9.12 Bidder provides in‐store or depot repair service. ____ ____ 9.13 Bidder will provide training to WisDOT staff at each location. ____ ____ 9.13 Bidder will provide written instructions on set‐up and operation of products. ____ ____ 9.14 Bidder will honor manufacturer’s warranty on service or parts they provide. ____ ____ 9.15 Bidder will provide Certificate of Insurance prior to onsite work if awarded the contract. ____ ____ 9.16 Bidder understands that if awarded the contract, Contractor and all subcontractors must pass a criminal background check prior performing onsite work at Posts. ____ ____ 10. Bidder will provide drawings and complete General Specifications Compliance Chart. ____ ____ 11. Bidder will provide a 3‐year 100% warranty. ____ ____ 12. Bidder assumes all liability for equipment and materials delivered to the job site. ____ ____ 13. Bidder can meet delivery requirement. ____ ____ If not, please state delivery time _____ days ARO 14. Bidder prices include FOB Destination, freight and installation included; and, removal of debris, and existing/replaced items as designated by WisDOT. If not, please specify. (Be sure to read #14 carefully) ____ ____ 16. Bidder has completed and returned all forms required. ____ ____ 17. Bidder will provide samples/demonstration within 7 business days, if requested. ____ ____ 21. Bidder will provide a monthly report of purchases from state‐certified minority business enterprises, if requested. ____ ____ 22. Monthly reports are requested to be submitted to the Department of Transportation, Purchasing Unit, itemizing the deliveries and cost of items or services provided by certified DVB firms. ____ ____ 23. Bidder will comply with terms on subcontracting. ____ ____ 24. Bidder will hold pricing firm the required term. ____ ____ 25. Bidder agrees to accept State of Wisconsin purchase order ____ ____ 26. Bidder understands invoice requirements. ____ ____ 28. Bidder agrees to terms regarding duplicates and over shipments. ____ ____ 29. Bidder agrees to terms for liquidated damages. ____ ____ 30. Bidder agrees to terms regarding contract cancellation. ____ ____ 31. Bidder understands that WisDOT will cancel a contract for sales/use tax noncompliance. ____ ____ 32. Bidder understands and agrees to the confidentiality clauses. ____ ____ _________________________________________ _____________________________________ Company Name (print or type) Bidder's name & title (print or type) __________________________________________ _____________________________________ Bidder’s Signature Date PAGE 29 OF 47 WISCONSIN DEPARTMENT OF
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ATTACHMENT H GENERAL SPECIFICATIONS FOR CONSOLE FURNITURE
The console furniture shall be designed specifically for 24/7 operations in a public safety dispatch communications center environment. Office furniture systems will not be considered. The life of the console furniture must be no less than 10 years encompassing over 80,000 hours of use. The furniture design and room layout must positively address employee comfort, safety, adjustability, efficiency, ergonomics, aesthetics, flexibility, durability, and maintainability. The following specifications detail the minimum requirements of the Console Furniture System. Bidders must respond on the enclosed chart. This allows for a point‐by‐point response stating compliance or taking exception. Bids remitted without this chart will be considered non‐responsive. The dispatch console furniture must meet minimum requirements of National Ergonomic Standard ANSI/HFES 100‐2007 (American National Standards Institute, Human Factors Engineering of Computer Workstations) and ADA (Americans with Disabilities Act) accessibility guidelines and requirements. 1. Stability / Function a. The console furniture must be designed specifically for 24/7 operations in a public safety dispatch center environment. Standard office furniture will not be acceptable. b. Console furniture must be new and modular in design for ease of reconfiguration and upgrading. c. Console furniture must accommodate both stand‐up and sit‐down positions in one unit. Console must demonstrate stability at full extension. Sit‐to‐stand legs must be integrated into the console undercarriage with a footprint designed to allow maximum stability based on the overall size of the monitor surface. d. Must be a corner/curved desk shape to provide significant ergonomic benefits in multi‐monitor work environment. e. The structure must be free standing and not rely on walls for support. Furniture must be sufficiently anchored to the floor so it doesn’t move. f. Console furniture must utilize steel plates and 1” bolts. Wood screws and threaded inserts are not acceptable. g. Frame and mounting posts shall be constructed of aluminum grade extrusions and be powder coated to match edge and other treatments. Enamel paint is not sufficiently durable and will not be acceptable. h. Open spans of laminate or wall sections shall be properly supported and reinforced as necessary to establish a rigid, durable work station configuration. i. There must be no obstructions for side‐to‐side movement by the user within the footprint of the console. j. Leveling glides must be an integral part of the system to accommodate uneven floors. PAGE 31 OF 47 WISCONSIN DEPARTMENT OF
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2. Keyboard / Input Surface a. Keyboard surface must be strong and rigid and accommodate up to (3) standard size keyboards, wrist rests, mice, and mouse pads with mouse on right or left of the keyboard and notetaking. b. Must lower to at least 22” to accommodate the 5th percentile seated female. c. Must raise to at least 57” to accommodate the 95th percentile standing male. d. Must provide infinite travel range from 5” above to 5” below the monitor surface, a critical function to meet ergonomic standards and reduce repetitive strain injuries and carpal tunnel syndrome. e. Available in a tilt design that allows a 15 degree +/‐ adjustment. Legs under keyboard tray are not acceptable. f. Anti‐collision safety feature is required in order to prevent damage or injury. Upon contact with an obstruction, the keyboard surface must cease movement down. Safety bars mounted underneath surface will not be acceptable. g. Must have a load capacity of 250 lbs to accommodate all input devices. h. Must provide unobstructed knee clearance in the seated operating position. Separate, free‐standing, independent, floor supported keyboard platforms are not acceptable. i. Electronic adjustment must be independent of the monitor surface. j. Must adjust both independently of and simultaneously with the monitor surface, maintaining relative positioning between both surfaces when changing from sitting to standing. k. Adjustment must be through the use of an integrated single point interface with precise digital replication. 3. Monitor Surface a. Must lower to at least 27” to allow for appropriate viewing angles of monitor so that the gaze angle to the center of the screen ranges between ‐15° and ‐20° from horizontal eye level for the 5th percentile seated female. b. Must raise to at least 52” to allow for appropriate viewing angles of monitor so that the gaze angle to the center of the screen ranges between ‐15° and ‐20° from horizontal eye level for the 95th percentile standing male. c. Must include depth adjustment platform with 12” range so focal length (viewing distance) from eyes to monitors can be adjusted. d. A maximum of 5 lbs push/pull effort shall be required to easily move all monitors simultaneously, from either a seated or standing position, without electrical operation. The monitor depth adjustment platform shall remain in position until moved again. e. Must have an equipment load capacity of 700 lbs. PAGE 32 OF 47 WISCONSIN DEPARTMENT OF
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f.
Height adjustment must be controlled by low voltage DC motors. Pneumatic, hydraulic, or crank height adjustable systems are not acceptable. All height adjustment components must be UL listed and CSA certified. g. Height adjustment must be through the use of both an ADA adjustment switch mounted to the input surface as well as an integrated single point interface with precise digital replication. h. Anti‐collision safety feature shall be required in order to prevent damage or injury. Upon contact with an obstruction, the monitor surface must cease movement down. Safety bars mounted underneath surface will not be acceptable. i. Must accommodate no less than five (5) 22” widescreen LCD flat panel monitors on a single parabolic tier, and up to ten (10) 22” widescreen LCD flat panel monitors in a stacked configuration. (Monitors comparable to 22” Lenovo ThinkVision L2251p Monitor, part #2572HD6). j. To include adapter to vertically center dissimilar monitors on rail as needed. k. Each desk must accommodate (1) additional 19” LCD touchscreen monitor on multi‐adjustable swing arm so user can easily bring touchscreen monitor within reach whether in seated or standing position. Monitor on swing arm must tilt left‐right and up‐down. (Touchscreen comparable to ELO IntelliTouch 19” LCD Touchscreen Monitor, part #E686772). Option for a second touchscreen monitor on swing arm should also be available for each desk. 4. Adjustment Devices a. A Single Point Interface unit is required and must control monitor and input surface height adjustments in addition to all environmental settings (task light dimming, task light on/off, heating controls, and air distribution). b. Software or a dedicated CPU for console control will not be acceptable. c. Height for both the monitor and input surfaces must include separate digital read‐outs to ensure total replication of console positioning for all employees. d. Adjustment must be able to be made from either the seated or standing position with the use of one hand. e. Adjustment speed must not be less than 1.25” per second and not greater than 1.5” per second and must be made with minimal noise. f. A minimum safety finger clearance of 1.25” shall be required around all moving surfaces. g. Single Point Interface must be mobile in design allowing the individual user to place the unit anywhere on the input or monitor work surfaces at any time. h. Anti‐collision safety feature shall be required in order to prevent damage or injury. Upon contact with an obstruction, the monitor or keyboard surface must cease movement down. Safety bars mounted underneath surface will not be acceptable. PAGE 33 OF 47 WISCONSIN DEPARTMENT OF
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i.
Adjustable surfaces must use a fail‐safe mechanism to prevent inadvertent movement such as a control locking mechanism to prevent inadvertent operation. j.
Independent keyboard surface to be separately adjustable with electronic controller. k. Both keyboard and monitor surfaces must be infinitely adjustable within the travel range. l. Design must accept uneven load distribution. m. Controls must not intrude into the leg and foot clearance spaces when not in use, nor interfere with users typical work activities. 5. Laminate Surfaces a. Keyboard and monitor surfaces must be non‐porous, non‐glare, durable standard grade high‐pressure laminate of standard color. Vertical or post forming grades are not acceptable. b. All corners must be rounded minimum of 1.5” radius and top edge radiused minimum of .4375”. Top thickness must be 1.2” thick minimum and constructed to prevent deflection. c. Surfaces must be mark, stain and scuff resistance and easy to maintain and clean. d. All edges must be treated in a high impact vinyl edging material that is field replaceable due to rigorous 24/7 usage. 6. Console Walls/Fabric a. A modular panel system that reduces noise between stations shall be required. Acoustical walls must be solid core material. Hollow core console walls will not be accepted. b. Core must be covered with a high density, sound absorbing subsurface, then wrapped with fabric. c. All upper segments must be user‐replaceable and interchangeable for flexibility of post‐installation updates at the customer location. Options may include tackable (push pin) or clear material for upper segments with height flexibility. d. All finishes must be mark, stain and scuff resistant, non‐glare and of the same color or complimentary color to the monitor, keyboard and equipment enclosure finishes. e. All edges and tops must be finished leaving no openings or unfinished surface. All plates and trim pieces shall be included. f. Top edges of these partitions must be treated in a long wear, replaceable, washable, and high impact vinyl edging. g. The materials must be flame retardant and UL/CSA approved. h. The fabric flammability requirements must adhere to ASTM E‐84 (Tunnel Test) or Class A or 1 standards. i. The fabric must be treated to repel stains and resist tearing, snagging and abrasion. PAGE 34 OF 47 WISCONSIN DEPARTMENT OF
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BID # 268951
j.
Leveling glides must be an integral part of the system to accommodate uneven floors. 7. Equipment Enclosures a. Each desk must be able to accommodate (6) CPUs (vertical mini‐tower cases, approximate dimensions: 18” high x 18” deep x 8” wide) underneath monitor surface. b. Must provide fixed full‐width equipment enclosures underneath the monitor surface for CPU equipment and cable routing. c. Knee space below the desk surface must be unobstructed to allow users a full range of movement to reach necessary equipment. d. A non‐integrated technology tower placed outside the perimeter of the desk or hanging/exposed CPUs will not be acceptable due to space constraints. e. All equipment enclosures must be vented for passive and forced airflow through the use of cavity fans. The path of the air must follow the airflow path of CPUs. f. Filtered enclosure fans are required. Fans must provide adequate ventilation to the (6) CPUs under each desk. Fans must include temperature control feature. g. Enclosure service lights must be included. h. Access to the equipment enclosures must be easily available from the front and rear of each console, with the exception of access to the rear if the console is up against a wall or if the consoles are arranged back to back. i. Pull‐out shelves must be available. These shelves must be configurable to be accessed from either the front or the rear. Hardware included with pull‐out shelves must be full‐extension, ball bearing construction with caster support to provide a rating for a 250 lb. Load. j. Maximum weight capacity for any standard enclosure shelf shall be at least 25psf load. k. Rack enclosures must include height options such as 3RU, 6RU, 9RU, 12RU, and 15RU. Must have EIA mounting rails front and rear. 8. Knee Space/Leg Room a. Knee space shall be free of levers or controls, which would create a hazard to users, creating a smooth underside of the work surfaces. b. Knee space below the consoles must be unobstructed to allow users a full range of movement to reach necessary equipment. 9. Electrical Requirements a. Each desk must include a minimum of (24) 3‐prong outlets for use with State Patrol equipment, including 3 transformer plugs, on a U.L. listed and CSA rated 15 amps, 120‐volt power center. These PAGE 35 OF 47 WISCONSIN DEPARTMENT OF
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BID # 268951
power centers shall include a circuit breaker with 1900 joules AC surge suppression to shield equipment from the strongest surges and line noise and an 8’ cord. b. Isolated ground receptacles are preferred. Receptacles may be provided in the form of power strips or duplex receptacles, depending on the vendor’s product design. c. Bidders are required to ground all furniture and electrical equipment to a single point located closest to a cable access point in each Communications Center. WisDOT will supply the adequate ground to support all of the equipment. d. Bidders must clearly describe how power is supplied from the equipment outlet circuits to lift and environmental systems, and how many outlets are consumed by such equipment. e. Total power draw for an individual console including all environmental controls must not exceed 15 amps. f.
Must include a quick connect user‐accessible interface with accommodations for up to 10 configurable ports and include full kits including ports, jacks and cables for keyboards, mice, or other types of input devices. The quick connect interface base unit must also provide cable management for the equipment it serves, and the console infrastructure must support cable management from the user’s position to the CPUs inside the console. g. Each console must support headset jacks for both radio and telephone. h. Installation of telecommunications and network systems will be the responsibility of State Patrol. During installation of the console systems, State Patrol technicians will route structured wiring cables up through the access floor, and install State Patrol provided communications boxes and jacks at locations in/on the console furniture, by mutual agreement with the console vendor. i.
Existing holes in the access floor are noted on floor plans for each Post in Exhibits 1 through 7. 10. Cable Management a. The overall goal of quality cable management is to eliminate visibility of cables. The bidder shall provide all cable management within, under and on the console furniture. b. Each console must include cable access drops with energy chains for vertical interconnectivity from monitor surface to equipment enclosures. Energy chains are necessary to maintain proper cable lengths and insure proper management on height adjustable surfaces. No operator intervention is to be required. c. The energy chain shall have easy flip‐up cable channel access. Energy chain shall meet bend radius requirements of network and other computer‐related cabling. d. Each console must include a keyboard energy chain for neatly managing cables from the keyboard surface to the monitor surface. e. Cable drop areas on extensions and bridge surfaces to reach any fixed equipment enclosures must be included. PAGE 36 OF 47 WISCONSIN DEPARTMENT OF
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f.
BID # 268951
A horizontal raceway within each equipment enclosure must be included to provide full console perimeter cable routing. g. Cable management shall be sufficient to accommodate all cabling for computer‐related equipment listed in Exhibits 1‐7. h. Access to cables must be available from both front and rear of console. i.
Cables routed within the furniture panel system will not be acceptable. j.
Installation of telecommunications and network systems will be the responsibility of State Patrol. During installation of the console systems, State Patrol technicians will route structured wiring cables up through the access floor, and install State Patrol provided communications boxes and jacks at locations in/on the console furniture, by mutual agreement with the console vendor. 11. Task Lighting a. Each console desk must have (2) task lights mounted on a 3‐point articulating arm that swivels 120‐
degrees and provides a 180‐degree tilt for maximum light control. b. System must provide (2) task light dimming outlets rated at 100 watts per outlet. c. System must provide (2) task light on/off outlets rated for 100 watts per outlet. d. Must be mountable to the monitor surface or extensions and bridges using a grommet or back flush mount. e. Must use LED lights for cool operating, long life, power and heat saving lighting. f. Must be individually dimmable through the use of an optional integrated single point interface. 12. Personal Air Distribution a. System must include a personal desktop fan for each desk to circulate filtered air. b. Fan must be mobile in design allowing the individual user to place the fan anywhere on the keyboard or monitor work surfaces at any time, providing maximum individualized control. Ducting will not be acceptable. c. Fan filters must be washable and user replaceable. Successful bidder must send replacement filters to the user upon request for the life of the system. d. Activity sensor must be available to turn off environmental systems after 15 minutes of inactivity. 13. Heat Options a. System must provide 1 outlet for a radiant heat option rated for 200 watts. b. Forced heat will not be acceptable due to potential equipment overheating and conflicts with the facility HVAC systems. PAGE 37 OF 47 WISCONSIN DEPARTMENT OF
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c. Options should include foot rest, floor mat and stand‐up panel styles. d. Activity sensor must be available to turn off environmental systems after 15 minutes of inactivity. 14. Beverage Holder a. Each console desk must have option for (1) swivel‐to‐stow beverage holder. b. The beverage holder shall prevent a properly sized cup or can from spilling. 15. Mobile Pedestal File Cabinet a. Multiple storage options and styles should be made available for use under the console desk and/or extension/bridge surfaces. To be used for storage of personal items and work items at each desk. b. Drawer hardware must be full extension, precision ball bearing construction with a minimum 50 lb. load rating per drawer. c. All file drawers must have built‐in hanging file capability. d. All doors shall include full articulation door hardware to accommodate uneven floors. e. Must be finished on all sides for use outside the console. f. Must be equipped with dual‐wheel front‐locking casters. g. Must include interlock device to prevent opening of more than one drawer at a time. 16. Rotating Resource Bookcase a. Available in various diameters. b. Capacity to hold two levels of typical 3 ring binders. c. Rotating resource must have a weight capacity of 800 pounds. d. Optional rotational stop and continuous cable pathway should be available e. Ability to be used underneath peninsula surface (to provide additional workspace) or free standing with finished top surface. 17. Console Status Lights a. Two‐light system available to automatically show when the dispatcher is transmitting on the radio or on a telephone call. b. Line and low voltage models. 18. Other Optional Items a. Linear/Straight Call Taker Desk (Keyboard surface lift only) PAGE 38 OF 47 WISCONSIN DEPARTMENT OF
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BID # 268951
b. Equipment enclosures (for 1 or 2 CPUs) under extension and bridge surfaces c. Multi‐adjustable monitor swing arm (for touchscreen monitor) d. Extension and bridge surfaces between console desks e. Adjustable foot rest (non‐heated) f. Overhead Shelves g. Lateral File Drawers h. Printer Cabinets i. Printer Pedestals j. Personal Storage Lockers k. Bookcases l. Panel divider upper segments i. Tackable surface (push pin) ii. Transparent viewing section m. User Organizational Tools i. Paper Tray ii. Binder Rack iii. Media Rack iv. Phone Holder v. Personal White Board The GENERAL SPECIFICATIONS COMPLIANCE CHART is on page 41 PAGE 39 OF 47 WISCONSIN DEPARTMENT OF
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THIS PAGE IS INTENTIONALLY BLANK PAGE 40 OF 47 WISCONSIN DEPARTMENT OF
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ATTACHMENT H ‐‐ CONTINUED GENERAL SPECIFICATIONS COMPLIANCE CHART For the purposes of this bid, please use the following chart to respond to the General Specifications. Use C (Fully Compliant) if the product meets the requirement 100% in the way described. Use X (Exception) if the product bid does not meet the requirement because you have addressed this same concern with a different process or if your product meets most of the requirement but addresses some portion in different manner. Use N (Not Comply) if your product bid does not meet the requirement. Unless your response is Comply, please include a detailed description to explain how your product is different. Specification C = Fully Compliant X = Exception N = Not Compliant Comment / Explanation Section 1 C/X/N Stability – Function 1.a 1.b 1.c 1.d 1.e 1.f 1.g 1.h 1.i 1.j Section 2 C/X/N Keyboard / Input Surface 2.a 2.b 2.c 2.d 2.e 2.f PAGE 41 OF 47 WISCONSIN DEPARTMENT OF
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Specification C = Fully Compliant X = Exception N = Not Compliant Comment / Explanation 2.g 2.h 2.i 2.j 2.k Section 3 C/X/N Monitor Surface 3.a 3.b 3.c 3.d 3.e 3.f 3.g 3.h 3.i 3.j 3.k Section 4 C/X/N Adjustment Devices 4.a 4.b 4.c 4.d 4.e 4.f PAGE 42 OF 47 WISCONSIN DEPARTMENT OF
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BID # 268951
Specification C = Fully Compliant X = Exception N = Not Compliant Comment / Explanation 4.g 4.h 4.i 4.j 4.k 4.l 4.m Section 5 C/X/N Laminate Surfaces 5.a 5.b 5.c 5.d Section 6 C/X/N Console Walls/Fabric 6.a 6.b 6.c 6.d 6.e 6.f 6.g 6.h 6.i 6.j PAGE 43 OF 47 WISCONSIN DEPARTMENT OF
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BID # 268951
Specification C = Fully Compliant X = Exception N = Not Compliant Comment / Explanation Section 7 C/X/N Equipment Enclosures 7.a 7.b 7.c 7.d 7.e 7.f 7.g 7.h 7.i 7.j 7.k Section 8 C/X/N Knee Space/Leg Room 8.a 8.b Section 9 C/X/N Electrical Requirements 9.a 9.b 9.c 9.d 9.e 9.f 9.g 9.h PAGE 44 OF 47 WISCONSIN DEPARTMENT OF
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BID # 268951
Specification C = Fully Compliant X = Exception N = Not Compliant Comment / Explanation 9.i Section 10 C/X/N Cable Management 10.a 10.b 10.c 10.d 10.e 10.f 10.g 10.h 10.i 10.j Section 11 C/X/N Task Lighting 11.a 11.b 11.c 11.d 11.e 11.f Section 12 C/X/N Personal Air Distribution 12.a 12.b 12.c 12.d PAGE 45 OF 47 WISCONSIN DEPARTMENT OF
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BID # 268951
Specification C = Fully Compliant X = Exception N = Not Compliant Comment / Explanation Section 13 C/X/N Heat Options 13.a 13.b 13.c 13.d Section 14 C/X/N Beverage Holder 14.a 14.b Section 15 C/X/N Mobile Pedestal File Cabinet 15.a 15.b 15.c 15.d 15.e 15.f 15.g Section 16 C/X/N Rotating Resource Bookcase 16.a 16.b 16.c 16.d 16.e Section 17 C/X/N Console Status Lights 17.a PAGE 46 OF 47 WISCONSIN DEPARTMENT OF
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BID # 268951
Specification C = Fully Compliant X = Exception N = Not Compliant Comment / Explanation 17.b Section 18 C/X/N Other Optional Items 18.a 18.b 18.c 18.d 18.e 18.f 18.g 18.h 18.i 18.j 18.k 18.l 18.m _________________________________________ _____________________________________ Company Name (print or type) Bidder's name & title (print or type) __________________________________________ _____________________________________ Bidder’s Signature Date PAGE 47 OF 47 
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