High School Activities Handbook

High School Activities Handbook
Anchorage
School District
2015-16
High School
Activities
Handbook
Prepared by
Secondary Education
Senior High
Coordinating
Schools 2015–16
ACTIVITY
HOST
PHONE NUMBER
BASKETBALL-BoysWest
742-2531
BASKETBALL-GirlsWest
742-2531
CHEERLEADINGSouth
742-6304
CROSS-COUNTRY RUNNING
Bartlett
742-1864
CROSS-COUNTRY SKIING
Dimond
742-7005
DRAMA/DEBATE/FORENSICSKCC
742-8951
FOOTBALL East742-2141
GIRLS FLAG FOOTBALL
East
742-2141
GYMNASTICS Service742-8105
HOCKEY
Chugiak742-3067
MUSIC FESTIVAL
Music and Fine Arts
RIFLERY
West742-2531
SOCCER
Eagle River SWIMMING
Bartlett742-1864
STUDENT GOVERNMENT
KCC
TENNIS
South742-6304
TRACK & FIELD
Dimond
742-0150
742-2730
742-8900
742-7005
VOLLEYBALL Service742-8105
WORLD LANGUAGE
World Language Office
742-4848
WRESTLING
Chugiak742-3067
Cover Photography by Lifetouch.
Title IX
“No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any
educational programs or activity receiving federal financial assistance”.
—From the preamble to Title IX of the Education Amendment of 1972
The Board is committed to an environment of nondiscrimination on the basis of race, color, religion, sex, age, national origin, economic status, union
affiliation, disability, and other human differences. No person shall be excluded from participation in, or denied the benefits of, any academic or extracurricular program or educational opportunity offered service offered by the District. The District will comply with the applicable statutes, regulations, and
executive orders adopted by Federal, State, and Municipal agencies.
Title IX applies to all programs in a school (including academics, extracurricular, and athletics) that receives federal financial assistance. It protects all
participants in the academic program from gender discrimination including parents, students and employees.
If a school becomes aware of equal opportunity violations or sexual harassment, the school will take appropriate actions to investigate the situation. For
more information on the student grievance process speak with your principal and/or follow the Student Grievance Process in this handbook. For more
information on Title IX or to report any civil rights violation or Title IX violation, contact the EEO Director, who serves as the Title IX Coordinator, at the
ASD Education Center, 5530 E. Northern Lights Blvd, Anchorage, AK 99504-3135 (907) 742-4132.
Concerns may also be reported to any of the following external agencies: Alaska State Commission for Human Rights, Anchorage Equal Rights Commission, Department of Education and/or the Office of Civil Rights.
Updated 6/2010
ASD Statement of Nondiscrimination
The Board is committed to an environment of nondiscrimination on the basis of race, color, religion, sex, age, national origin, economic status, union affiliation, disability, and other human differences. No person shall be excluded from participation in, or denied the benefits of, any academic or extracurricular program or educational opportunity or service offered by the District. The District will comply with the applicable statutes, regulations, and executive
orders adopted by Federal, State and Municipal agencies.
Inquiries or complaints may be addressed to the District’s Equal Employment Opportunity Director, who also serves as the Title IX Coordinator, ASD
Education Center, 5530 E. Northern Lights Blvd, Anchorage, AK 99504-3135 (907) 742-4132 or to any of the following external agencies: Alaska State
Commission for Human Rights, Anchorage Equal Rights Commission, Director of the Office for Civil Rights, Department of Education, Department of
Health and Human Services.
Anchorage School District
High School
ACTIVITIES HANDBOOK
Prepared by:
SECONDARY EDUCATION
Revised June 2015
Table of
Contents
SECTION 1 – Activity Sponsors’ Handbook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Student Activities Philosophy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Sponsor’s Responsibilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Evaluation of Contract Addendum Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Classes/Clubs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Fund Raising. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Student Government. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Pep Clubs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Dances/Proms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Yearbook/Newspaper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Assemblies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Parades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Gifts and Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Student Travel Approval. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Criteria for Out-Of-District Travel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Food Service Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
SECTION 2 – Athletics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Philosophy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Objectives of the Athletic Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Personnel Responsibilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Athletic/Activity Booster Association and Clubs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Sports Activity Coordinator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Region IV Sanctioned Activities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Basketball/Volleyball Jamborees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Junior Varsity and “C’’ Team Tournaments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Additional or Voluntary Coaches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Senior High Coordinating Schools. . . . . . . . . . . . . . . . . . . . . . . . . . . . Inside Front Cover
SECTION 3 – Student Athletic Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Our Philosophy of Athletics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Activity Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
High School Student Eligibility Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
ASAA Waiver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
ASD Waiver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Contest Rules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
NCAA Freshman Eligibility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Policies of the Anchorage School District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Music, Language, and Drama, Debate and Forensics. . . . . . . . . . . . . . . . . . . . . . . . . . 25
Awards and Letters—Senior High . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Admission Prices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
SECTION 4 ­­– Retirement of Athletic Jerseys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
APPENDIX (Forms) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
IV
Section 1
ACTIVITY SPONSORS’
HANDBOOK
Student
Activities
Philosophy
The primary purpose of the Student Activities program is to meet those school-related interests and needs of students that are not provided by the curricular program of the school. The
activities program refers to clubs, classes, intramurals, fine arts and interscholastic programs. The
following is a list of objectives for the activities for students:
1. Help all students to learn how to constructively use their leisure time.
2. Help all students to increase and productively use their unique talents and skills.
3. Help all students to develop new vocational and recreational interests and skills.
4. Help all students to develop more positive attitudes toward the value of vocational and
recreational activities.
5. Help all students to increase their knowledge of and skill in functioning as leaders and/or
as members of a group.
6. Help all students to develop a more realistic and positive attitude towards themselves and
others.
7. Help all students to develop a more positive attitude toward school as a result of participation in the student activities program.
8. Help all students to understand and participate in the democratic processes of an organization.
All school-sponsored interscholastic activities of member schools are conducted in accordance with ASAA By-Laws, Rules and Policies. Additional standards may be established by the
Anchorage School District and each school for its own students.
Sponsor’s
Responsibilities
A sponsor has a great deal of influence on the success of a student group and activity. The
following criteria is the responsibility of the sponsor of any Anchorage School District club or
activity. The sponsor should:
1. Provide leadership.
2. Promote positive student interest, enthusiasm, and leadership.
3. Obtain approval of the school administration for all activities.
4. Discuss with students pros and cons of all projects.
5. Be present at all meetings and activities for the duration of the event.
6. Sign all purchase order requests and check requests.
7. Follow-up with students to make sure they are fulfilling their responsibilities.
8. Encourage good academic standing and ethical behavior for all members of the organization.
9. Obtain administrative approval for posters and bulletin announcements. Posters, bulletins, fliers, promotions or displays must not depict alcohol or drugs or their use
unless they are a part of an administration-approved drug/alcohol use prevention
­program.­
10. Account for all uniforms, supplies, and equipment used during school year.
Evaluation
of Contract
Addendum
Personnel
There will be an evaluation each year of every individual who is on a contract addendum in
the activities area. The evaluation will be performed by the principal or his/her designee and filed
in the principal’s office.
1
Classes/Clubs
Fund Raising
2
Class activities are established by graduation year. They function as a means of communication for students between the administration and faculty concerning activities that lead up to
graduation. These organizations function in the same manner as the clubs and may raise money
for approved class projects and activities.
In order to be a recognized club or to function as a class, the following criteria must be met:
Clubs may be established to allow students with similar interests and ideas a chance to
become involved in those pursuits which fall within the scope of educational or school service
purposes.
Unit principals shall permit students to organize clubs within the following criteria:
A. Students may organize extracurricular clubs provided that the club formation and activities are student-initiated and voluntary.
B. Membership in a student-organized extracurricular club is open to all students.
C. A student organized extracurricular club shall have a school monitor who ensures that
school policies are not violated, but who does not participate in the club.
D. Non-school persons (i.e., persons who are neither students nor employees of the
Anchorage School District) shall not direct, control, conduct, or regularly attend the
meetings or activities of student-organized extracurricular clubs.
E. The activities of a student-organized extracurricular club shall take place only during noninstructional time.
F. The school shall not expend public funds to the student-organized extracurricular club
beyond the incidental cost of providing the space for meetings.
G. Student-organized extracurricular clubs are expressly prohibited from the following:
Interfering with the orderly conduct of the educational purpose and activities of the
school; promoting, encouraging, or sanctioning activities that are unlawful; abridging the
constitutional rights of any person; or compelling a school agent or employee to attend a
meeting that is contrary to the beliefs of that agent or employee.
1. The school principal retains the right to prohibit activities and meetings and to disband clubs which engage in the above-listed conduct.
2. Student-organized extracurricular clubs may appeal to the School Board if a school
administrator orders that the club be disbanded.
H. Student-organized extracurricular clubs must have a club purpose statement and constitution which is approved by the school principal prior to initiation of club activities. School
administration will provide a standard format, requirements, and advice on production of
the purpose statement and constitution. All statements in the constitution must be correct and factual. The statements of purpose and constitution may not:
1. Exclude students from membership.
2. Propose unlawful or violent acts.
3. Propose or otherwise entail a violation of the criteria set forth in School Board Policy
348.1 or any other policy of the Anchorage School District.
I. A student-organized extracurricular club may not raise and expend funds for purposes not
endorsed in the club statement of purpose and constitution.
J. The School District does not endorse or sponsor the meeting or activities of student-initiated clubs. Student clubs exist as an expression of individual rights and are the sole responsibility of the membership.
Clubs and student organizations may be allowed to raise funds to accomplish their objectives. All
fund raising projects must be approved by the building principal or his/her designee before the activity begins. Money may be raised for sponsored activities.
In situations where out-of-district travel is sought but district funding is not available to
defray the cost of such travel, funds may be raised by the proposed participants and/or supportive groups to underwrite the cost of the travel. The proposed sources of funds and/or manner
in which funds are to be raised must be approved by the principal high school division prior to
initiating fundraising activities.
In order to gain approval for a fund raising activity, the following criteria must be met:
1. A fund raising activity must be in compliance with School Board Policy (Section 497,
attachment a and b) and Alaska state laws.
2. There must be a clearly stated purpose as to why the organization wants to raise money.
3. The organization must determine the means by which it intends to raise money.
4. The organization must agree that no candy or bake sales be held in competition with the
school lunch program.
5. The organization must follow correct purchasing and accounting procedures.
Fund Raising
(continued)
6. All fund raising activities that involve sales of food products must comply with the Food
Service Policy.
All purchases involving the use of student body funds will be approved by the principal and
organization sponsor. Each purchase will be made using a student body purchase order or check
so correct accounting procedures can be followed. Receipts must be obtained by the purchaser
and returned to the activity office.
Student Activity Projects
1. Written approval must be obtained from the principal for any school sponsored group participating in a student activity fund raising activity off the school premises. A copy of such
approval should be retained in the files of the activity.
2. All contractual agreements with independent business organizations should be reviewed and
signed by the principal(s) of the participating school(s) and the appropriate business establishment.
3. A copy of each executed contract must be forwarded to the district’s internal auditor.
4. Sound accounting procedures must be observed for each activity.
Where a single school is involved, records and documents must be maintained and cash
deposited in the student activity fund of that school. Where more than one school is participating, one of the schools should be selected for this purpose.
5. Secondary schools shall be allowed to open a separate checking account to handle all of the
transactions involved with student activity raffles.
a. The regulations, accounting, and reporting requirements outlined by the Department
of Commerce must be followed.
b. The types of district-authorized games of chance shall be limited to raffles. Pull-tabs
and Bingo are prohibited.
c. Raffles will not be permitted unless the school has a current valid permit from the
Department of Commerce, Division of Occupational Licensing.
Agreements
1. All students, parents, and staff involved in fund raising activities shall agree that all funds
raised by the participants shall revert to the club or activity account, should the specific purpose of the fund raising activity, i.e. trip, banquet, etc., fail to materialize for any reason.
2. Participants involved in fund raising activities shall have no claim on the funds raised. Should
the intended purpose of the fund raising activity fail to materialize, the funds which have
been accumulated may only be used for a different activity by a majority vote of the club or
activity members.
3. If the participants of an activity agree to pay a portion of the cost of the activity with the balance to be funded through fund raising, the participant is eligible to withdraw his/her portion
at any time if, and only if, unrefundable tickets or other obligations have not been purchased.
4. Individuals who contribute material items for resale by a fund raising activity shall relinquish
all claim to the contributed materials and to any subsequent funds gained by the sale of the
contributed materials.
Student
Government
Each high school has a student government or council which is established and organized
through its respective constitution and by-laws. The delegation of authority and responsibility
for each school’s government may vary between schools. Each student government may have
representatives to the Alaska Association of Student Government, which has an annual conference and workshop. AASG makes recommendations to the State Board of Education and
other agencies. Student body officers must meet eligibility requirements for the Alaska School
Activities Association and the Anchorage School District.
State officers and representatives are elected annually to provide leadership to each respective
school. Each student government has a sponsor, whose responsibility it is to advise and assure
that the organization operates efficiently, effectively, and within established guidelines and policies.
Some of the responsibilities may include:
1. Homecoming
5. Elections
2. Student Dances
6. Leadership Training Sessions
3. Assemblies
7. Recommendations to administration,
4. Special Projects Funding
staff, and students.
3
Pep Clubs
Dances/Proms
4
Pep Club is the generally recognized spirit organization that functions within the high school.
The purpose of this group is to provide support for all athletic teams, help with pep assemblies,
and promote school spirit through approved activities (Spirit Week, etc.).
The organization of Pep Club should be structured so it coordinates activities with all school
groups planning spirit activities.
Pep Club may assume responsibility for:
1. Publicity for all games and school activities.
2. Spirit posters, buttons, and ribbons.
3. Pep assemblies.
4. Supervision of special committees for individual sport promotion (Ice Warmer, etc.).
5. Homecoming and Spirit Week activities.
6. Cheering support for cheerleaders.
A maximum of eight (8) dances plus two (2) formal dances may be held during the school
year. The dances are open only to students of that school, but a guest (from outside that school)
may attend with prior approval of the building’s administration. All dances must end by 11:00
p.m. according to District Procedure, except for proms and balls which must end by 12:00 a.m.
Sponsors must be on hand at all times and additional chaperones are required.
Organizations may schedule dances under the following criteria:
1. Have approval of administration.
2. Have sponsor and chaperones in attendance at all times.
3. Establish policy of no re-admittance after student leaves dance area.
4. Identification cards may be required by the principal.
Yearbook/
Newspaper
The production of a newspaper and yearbook is an integral part of the journalism program in
each high school. The sponsors of these activities will meet each year with the principal to discuss
the advertising prices and procedures to be followed. Advertising in good taste is permitted in
high school newspapers and yearbooks. Advertising of alcoholic beverages, tobacco, night clubs,
etc., is not considered suitable for high school publications. Graffiti pages in yearbooks are not
allowed. (Note: ASD Policy Manual 490.1 Student Publications) Yearbook costs: Not to exceed
$60.00 (advance sale)—$70.00 (late sale). Bid Process: The bid process for yearbooks will be
described in the Student Activity Funds Accounting Manual.
Assemblies
Assemblies are held for various purposes and are designed to enrich the academic program or
the activities program. All assemblies must be approved by the administration. Approval will be
granted based on the following criteria:
1. Approved calendar date.
2. Facilities and equipment availability.
3. Approved agenda and purpose.
4. Plan for support services.
5. Communication to students and staff.
Parades
Participation in parades sponsored by the community, such as the Fur Rendezvous Parade, is
encouraged by the Anchorage School District. Guidelines for inclement weather are as follows:
1. Cut off temperature for playing instruments is 24°F. (chill factor)
2. Cut off temperature for marching in the parade is 10 - 15°F. (chill factor)
3. Students dress for the weather. This includes footgear, hats, and gloves, regardless of
temperature, during the winter months.
Gifts and
Awards
Region IV trophies and medals can only be awarded to Region IV schools and athletes.
(Secondary Administrative Manual)
a. Gifts contributed by school organizations must be approved by the Superintendent
and by the respective principal of the school represented by the organization’s membership.
b. Any real or personal property donated to the District or to a particular school shall be
considered as school property. No such gift may be accepted by any individual in the
name of the school or in the name of the District without the understanding that the
gift is unconditional and that the title for such property remains in the District. Such
property may be transferred or used whenever the Superintendent of Schools finds it
expedient and may be sold or replaced without obligation to the donor. Appropriate
Gifts and
Awards
(continued)
Student Travel
Approval
plates, markers, or other means of identifying the donor may be used.
c. Awards such as unattached letters, plaques, metal charms or pins, or similar articles
having symbolic value only may be given to students by the school if the cost of the
award does not exceed $25.00 per student. Prior approval must be obtained from the
principal before awards are obtained and presented. In the case of state championships,
the cost may be increased to an amount which does not exceed $30.00.
Travel is permitted under certain restrictions. If an overnight trip is organized by or in the
schools, approval must be obtained from the principal and the Secondary Executive Director or
designee. Sponsors must accept ASD travel policy (See Appendix, Form J).
APPROVAL OF OUT-OF-DISTRICT TRAVEL
A. Prior to initiating discussions with students and/or parents, requests for out-of-district
travel for students at district expense or with district approval must receive, written recommendation by the administrator in charge of the program and the principal if the activity
involves students from a single unit. All such requests will be approved by the High School
Executive Director, or his/her designee.
B. Out-of-district travel which falls within the purview of the Alaska School Activities
Association must comply with the requirements of that organization. ASAA activities (athletic and otherwise) shall be limited to participation at the regional level or with the contiguous boroughs except that district students may travel to and participate in statewide
ASAA competitions or meets as long as the total expense for this participation does not
exceed one-tenth of one percent (.1%) of the total district budget in any year.
C. Approval for programs which involve academic credit (e.g., Credit by Choice, supplementary field trips, etc.) must be obtained prior to the activity taking place.
D. For the purposes of Section 460, “out-of-district’’ travel is travel by any means outside of
Anchorage or the contiguous boroughs (Kenai and Mat-Su). Out-of-district travel also
includes travel to a contiguous borough if students will remain away from their normal
homes overnight in conjunction with the activity for which travel is undertaken.
E. Adult chaperones must sign and abide by the out-of-district travel form.
FUNDING OUT-OF-DISTRICT STUDENT TRAVEL
A. At its discretion, the district may pay part or all of the costs of out-of-district travel and
related expenses for approved activities. Decisions on funding shall not discriminate
among students or groups of students on any impermissible basis (i.e., race, sex, religion,
etc.)
B. In situations where out-of-district travel is sought but district funding is not available
to defray the cost of such travel, funds may be raised by the proposed participants and/
or supportive groups to underwrite the cost of the travel. The proposed sources of funds
and/or manner in which funds are to be raised must be approved by the principal and the
high school division prior to initiating fund-raising activities.
CRITERIA FOR OUT-OF-DISTRICT STUDENT TRAVEL
All decisions relative to approval of out-of-district student travel and the funding for such travel
shall be based on the following criteria. The application must document each requirement.
A. Travel must be related to educational or approved activity programs.
B. Travel must provide opportunities that are not available within the district. Priority will
be given to those trips that do not interfere with the school calendar. If trips are requested
while school is in session, trips related to academics will be limited to five (5) school
days per year. Trips related to activities/athletics will be limited to three (3) school days.
Absences from trips initiated by an ASD initiated program will be recorded as an activity
absence. Absences from trips initiated for academic enrichment will be recorded as a prearranged absence.
C. The number of adults participating in the travel to supervise students must be approved by
Elementary or Secondary Education. The ratio of adult to students may vary depending
on the activity. In general, a ratio of 1 to 10 is required. If the trip is not a part of the ASD
educational program, any leave expenses incurred must be covered by fund raising activities, the ASD professional leave bank or LWOP/personal leave opportunities. Any staff
member traveling on school or non-school time must secure travel authorization through
established ASD leave procedures. Coverage by an administrator or designee is required
when the trip is related specifically to an ASD academic or activity program.
D. School programs for students not traveling must continue at the level expected if the
trip did not occur. Applications must provide assurances that this will happen. Students
5
Student Travel
Approval
traveling must maintain their overall educational program. It is highly recommended that
students attend school while on these trips, whenever possible.
E. The trip must be safe and adequate security must be provided. There must be assurance
that adequate medical care is available. It is highly recommended that at least one chaperone have a current first aid certificate.
F. The proposal must anticipate all possible contingencies including potential liability, emergency situations, and provisions for disciplinary matters. Written parent or guardian permission must be secured.
G. Impact of fund raising activities upon the students, the school, and the community must
be reasonable and possible within the target community. A plan to handle the cancellation of a participant, the trip itself or other factors that might result in financial liability associated with advance ticket purchase are not the responsibility of the Anchorage
School District.
H. Travel must be approved prior to encumbrance of advance ticket purchases. Trips outside
the State of Alaska must be approved one (1) semester prior to the trip departure. Trips
within the State of Alaska must be approved 30 days prior to departure.
I. Applications must be complete when submitted. Failure to provide all information requested may result in denial of travel.
J. Housing. Students may not be housed in private homes when traveling outside the district as a member of an athletic team, cheerleader, or other student group, representing
Anchorage schools. Students may be housed in institutional settings including, but not
necessarily limited to, schools and churches, as deemed appropriate by school administrators. Representatives of the Anchorage schools will not furnish housing in private homes
for students who are visiting Anchorage as members of athletic teams, cheerleaders or
other student groups representing schools outside the district.
Food Service
Policy
The Anchorage School District Health Permits issued by the Municipality cover all school
kitchens for school food functions. When a school food function is open to the public, it must
meet the following criteria:
a. Be approved by the school administration (principal).
b. Food and supplies must be secured from an approved source.
c. The food function must comply with the type of kitchen permit, i.e. heat and serve
(satellite) kitchens for elementary schools; preparatory kitchens for middle, junior
and senior high schools.
d. The food function must be supervised by an ASD Food Service employee or an
individual who has an ASD Food Handlers Card.
When these criteria are met, the umbrella policy regarding Health Permits agreed to by the
Municipality and the Anchorage School District shall apply. No additional permit will be necessary.
(continued)
GUIDELINES:
The following regulations apply only when the activity is open to the public:
1. All food must be from an approved source, not from private homes. Approved
source means that the food has been approved by USDA/FDA and is sold through a
licensed outlet at the local level. Bakery items would not fall under this requirement.
Example: Goods purchased at grocery stores or wholesale outlets that carry products
approved by USDA/FDA.
2. The food function must fit within the limitation of the school kitchen. Most elementary school
kitchens are approved only for heating and warming prepared food from an approved source.
Example: A spaghetti dinner where sauce purchased from an approved source is heated
and the noodles are boiled or a carnival booth selling Chinese egg rolls, purchased at
Carrs, heated in the school kitchen.
3. T he food function can be catered. Catering means the caterer, licensed to do
business, brings the prepared food, serves it and cleans up the kitchen or the
catered food from the licensed caterer, is served by and cleaned up by a person
who has a valid food handlers card or by an ASD food service employee.
Example: The King Career Center Culinary Arts program caters a school event.
4. T he food function must be supervised by a person who has a valid food handlers card or is an ASD food service employee. Food handlers cards will
be issued by the student nutrition to ASD employees and volunteers
who complete a short training program followed by a test. The requirement for a food handlers permit is an ASD administrative policy.
6
Food Service
Policy
(continued)
Example: Staff and students operating a concession stand or a PTA member serving at
a food event.
The following school activities are considered private and do not fall under the
Municipal Health Department licensing or inspection regulations but are the responsibility
of the Anchorage School District to monitor:
1. Potlucks are considered private when they are held for specific events and not open
to the public at large. The participants in the food event are limited to specific
groups easily identified as separate from the general public of the school.
Example: An awards potluck for the German Club students and their parents or an
author’s tea for the fourth grade students and their parents.
2. P arties are considered private when they occur in individual classrooms or are held for a specific purpose with a specific limited population.
Example: A Halloween party or an Honor Society Induction reception.
3. Individual classroom activities that involve food for teaching purposes, snacks or
reward incentives. These type of food activities are within academic freedom and are
not the responsibility of the municipal, state or federal health agencies.
Example: An ethnic food project or snacks prior to taking standardized testing.
These events should be approved by Risk Management and the appropriate school
administration officer in each school.
School Fund Raising Events
Many school fund raising events are food functions. Schools will review on an annual basis
the policy and procedures to be followed for these types of food events.
1. Bake sales means an informal sale of candy or baked goods, not filled or covered with a
potentially hazardous food, to the public at a fixed location for a period of time not to
exceed four periods of 14 consecutive days or less during the calendar year.
Example: Cheerleader’s bake sale after school, or PTA bake sale on back-to-school
night. NOTE: Goods such as pumpkin pie, custard or filling goods not allowed.
2. Fruit/vegetable sales are acceptable as long as the fruit/vegetable is not cut and
the handling and sales are monitored by an individual with a food handlers card. Sale of cut up fruit or vegetables is not allowed unless prepared in
the school kitchen under guidelines covered by the food handlers training.
Example: Oranges and grapefruit sold by the case. NOTE: Cut vegetables or fruit prepared at home and brought to school for such activities is not allowed.
3. Candy sales of prepackaged approved source goods supervised by an individual with a
food handlers card. Example: Band sells chocolate bars.
4. D onut sales: Each individual donut needs to be wrapped and goods need
to be purchased from an approved source. Location of sale must have a hand
washing sink available and individuals selling need a food handlers card.
Example: Student government sells donuts before school.
5. Concession stand selling prepacked goods and popcorn. Kitchen license will cover
popcorn preparation with the condition that individuals popping, handling and
cleaning the equipment have food handler’s card, a hand washing sink is available and access to school’s kitchen for proper sanitation is provided. Machines
need to be sanitized as often as needed with a minimum of once a month.
Example: Concessions sold in the gym area at school athletic events. NOTE: Hot
dogs, nachos, pizza and similar items need to be pre-approved and have a plan review
that indicates areas of concern such as refrigeration, heating, location and adequate
hand washing sinks. They are not allowed unless specifically approved with an on-site
inspection.
6. S chool stores that sell prepackaged food items must be in compliance
with the Municipality and the Anchorage School District agreed upon procedures. A separate permit will not be necessary under the umbrella agreement.
Adult support groups such as PTA or Booster Clubs that are raising money through
food sales that involve school events must be in compliance with the municipality and
the Anchorage School District agreed upon procedures. Example: Swim team parents selling snacks at a swim meet or a PTA spaghetti feed.
Third Party Use of School District Facilities
In order to be in compliance with the municipality and Anchorage School District regulations, third party food event activities must have:
1. Permission from the school administration, Building Rentals, and Risk Management.
2. Permit from the Anchorage Health Department.
7
Food Service
Policy
(continued)
8
3. Notification of the Student Nutrition department.
4. Compliance with School Board Policy 851.5
School Board Policy
851.5 Food Service If major kitchen equipment or storage facilities are used except for food
activities, an approved district food service employee must be on duty. The person or group will
be charged for salaries, fringe benefits, and any other out-of-pocket expenses. No food or other
items are to be stored in the kitchen except during the hours stated on the Building Use Permit for
supervision of the kitchen for school functions not involving use of major equipment or storage
facilities (no food service employee required).
The district does not provide to using organizations any expendable supplies (e.g., trays, napkins, etc.) unless previously arranged through Food Service Department. Charges will be assessed
for such use.
The using organization is responsible for leaving the kitchen in a clean and acceptable condition whether the group is school or non-school related and/or whether or not a maintenance and
operational charge is being made.
Section 2
ATHLETICS
All policies and procedures not mentioned in this handbook
must be consistent with Secondary Administrators’ Manual
and Board Policy.
Philosophy
An athletic program should contribute to sound educational objectives when properly organized and conducted and should be an integral part of the schools’ programs. The better the athletic programs are organized and conducted, the greater will be their contribution to the educational goals of the District and to the personal needs of the students. The fact that the programs
are well organized does not necessarily mean an over-emphasis on sports, but rather an assurance
that they are being efficiently administered with maximum benefits accruing to students.
The Department of Physical Education and Athletics must promote strong health, physical
education and intramural programs that encompass both boys and girls. Through such programs,
the needs of most of the students are met. However, there are still a large number of students
who have the talent and desire to go far beyond the daily instructional and intramural programs.
These students, as well as other students who are less physically gifted, can obtain added benefits
and fulfill additional needs by participating in a well designed athletic program.
Winning is a major objective in athletics as it is in society, and teams or performers should
always strive to win within the framework and spirit of the rules of the game and the principles
of good sportsmanship. Although winning in sports is a major objective and a tremendous motivating force at the time, it is not considered to be the goal of athletic participation. More important than winning are the changes that take place in the participant, in the nature of becoming
a more useful and loyal citizen; in the desire to achieve excellence; in living a more healthful and
purposeful life; in the respect for the dignity of others; in the willingness to make a personal sacrifice for the benefit of the team; and in living by a high code of conduct. These, then, become
the more lasting benefits of athletic participation for the individual.
Objectives of
the Athletic
Program
A school’s athletic program serves many purposes and increases advantages for students who participate directly or indirectly. Opportunity for total fitness improvement accrue to the students who
participate.
1. Physically—by participating in progressively more difficult conditioning exercises, drills,
skills, and contests. The players will be striving for higher levels of development in speed,
strength, endurance, balance, agility, coordination, flexibility, timing, and good body aesthetics and mechanics. Safety will always be your first consideration.
2. Mentally—through learning the history of sports and developing an appreciation for sports as a
part of our culture; learning the rules of the games and team strategies, assuming leadership, and
responsibilities commensurate with one’s age and maturity.
3. Emotionally—through self and team discipline by demonstrating good sportsmanship,
learning to give and take on a friendly basis of rivalry. Participating in sports should serve as
a motivating force for the students to do better in school work through the development of
the qualities of courage, tenacity, alertness, and resourcefulness. Participating also serves as an
outlet for a student’s emotional stresses.
4. Socially—through service to school and community by developing respect for the dignity of
mankind, respect for the rules of the game, public and private property, by developing social
courtesies of the game and loyalty to self, team, school, and community.
It provides opportunity to excel and to strive to win within a framework of good health practices
and established rules; it contributes to good school spirit and provides opportunities for wholesome
competition; it provides an educational device by which the student body can better appreciate the
role of spectators; and it stimulates interest in and support for the entire school program.
These purposes are worthy ones which will challenge the abilities of the best people in the coach-
9
ing profession. They will merit the interest and support of the student body and teaching staff
and will command respect within the community.
Personnel
Responsibilities
SUPERINTENDENT OF SCHOOLS
The general responsibility for the high schools’ athletic programs lies with the Superintendent
of Schools.
PRINCIPAL
The principal of a school is responsible for promoting and conducting the athletic program
within his/her school in accordance with ASAA and school district policies. His/her major
responsibilities will be primarily concerned with:
1 Student and player eligibility and behavior.
2. Financing the programs.
3. Supervising the coaching staff.
4. Interpreting and enforcing ASAA and the district policies.
5. Filing the necessary reports.
6. Providing the supervision at scheduled games and contests.
7. Hiring and terminating the coaching/activity staff, as required.
8. Anchorage School District administrators will prepare a comprehensive yearly schedule
of athletic events for ASD schools, taking into account all other school activities such as
musical programs, debates, dances, etc. Scheduling includes changes, cancellations and
withdrawal of a team from competition before the end of the contest.
9. Emergency Vehicle Service—Good judgment on the part of the principal will need to prevail when a decision must be made regarding utilization of paramedics to transport a student to the appropriate treatment facility. If doubt exists, request that service. Responsible
school personnel must accompany the student if the parent is not at the scene. Parents
should always be notified of action of the above nature and informed of the destination
of the student. Cost of the service is usually covered by various insurance plans the family
may have. In the event there is no family insurance plan, the cost for the emergency vehicle
service will be the parents’ responsibility. (Cost and the responsibility for these costs should
always be secondary to the safety and welfare of the student.)
DIRECTOR OF ATHLETICS
The Director of Athletics shall have general supervisory responsibility of the athletic programs,
help correlate and coordinate these programs within the school, and give professional leadership
for their improvement.
COACHES
Coach’s Responsibility
The person who has the greatest influence on the athlete and the stature and success of an athletic program in school is the coach. It is, therefore, of paramount importance that the individual is well trained and versed in the activity and that he or she demonstrates the highest type of
behavior, leadership and sportsmanship before the squad, student body, faculty, and community.
ASAA Guidelines for Coaches
All coaches are required to have a valid first-aid card. Newly hired coaches must get the card
within thirty (30) days after the start of the season. High school coaches are required to successfully complete the Alaska Coaches Education Program. In addition, cheer coaches must receive
stunt training and certification through ASAA and be certified through the National Federation
of Interscholastic Coaches Education Association. More information on this program is available
through the activities assistant principal or through the Alaska School Activities Association.
Coach’s Code of Ethics
National Federation of State High School Associations
The function of a coach is to properly educate students through participation in interscholastic competition. The interscholastic program is designed to enhance academic achievement and
should never interfere with opportunities for academic success. Each child should be treated as
though they were the coaches’ own and their welfare shall be uppermost at all times. In recognition of this, the following guidelines for coaches have been adopted by the NFICA Board of
Directors.
The coach must be aware that he or she has a tremendous influence, either good or bad, in
the education of the student athlete and, thus, shall never place the value of winning above the
value of instilling the highest desirable ideals of character.
The coach must constantly uphold the honor and dignity of the profession. In all personal
contact with the student athlete, officials, athletic directors, school administrators, the state high
10
Personnel
Responsibilities
(continued)
school athletic association, the media, and the public, the coach shall strive to set an example of
the highest ethical and moral conduct.
The coach shall take an active role in the prevention of drug, alcohol and tobacco abuse and
under no circumstances should authorize their use.
The coach shall promote the entire interscholastic program of the school and direct his or her
program in harmony with the total school program.
The coach shall be thoroughly acquainted with the contest rules and is responsible for their
interpretation to team members. The spirit and letter of rules should be regarded as mutual
agreements. The coach shall not try to seek an advantage by circumvention of the spirit or letter
of the rules.
Coaches shall actively use their influence to enhance sportsmanship by their spectators, working closely with cheerleaders, pep club sponsors, booster clubs, and administrators.
Contest officials shall have the respect and support of the coach. The coach shall not indulge
in conduct which will incite players or spectators against the officials. Public criticism of officials
or players is unethical.
Before and after contests, rival coaches should meet and exchange friendly greetings to set
the correct tone for the event.
A coach shall not exert pressure on faculty members to give student athletes special consideration.
It is unethical for coaches to scout opponents by any means other than those adopted by the
league and/or state high school athletic association.
Conflict of Interest
All employees of the school district are prohibited from attempting to sell or enter into a
contract to provide any supplies or equipment to the school district or its members. Such a relationship is considered a Conflict of Interest. This prohibition applies to all employees, regardless
of the source of funding, and includes coaches who attempt to sell uniforms, trophies, equipment, etc. to student team members. School Board Policy section 725.22 details this Conflict of
Interest policy. In some cases, a waiver of conflict of interest may be obtained from the School
Board by an employee in accordance with Policy section 725.23 and/or section 725.24, but in
no instance may any preparatory action prior to a sale take place without a waiver.
Coaches duties shall include:
1.Selecting and coaching the team’s members; looking after their general health and
welfare as it pertains to conditioning programs, physical examination, obtaining
parental permission, caring for injuries, and checking on player eligibility. ASAA and
Anchorage School District eligibility rules are to be strictly adhered to by all coaches.
2.Supervising the assistant coaches of that particular sport, and coordinating the schedules, practice sessions, facilities, and equipment so that the programs operate smoothly
and efficiently.
3.Assuming the responsibility for issuing, cleaning, repairing, collecting and keeping an
accurate inventory of all equipment pertaining to the sport. Inventories are to be presented to the Athletic Director within two weeks following the end of the sport season.
4.Assuming the responsibility for the behavior of squad members at all school functions
and public appearances. Team discipline shall be within the guidelines of the ASD
Student Rights and Responsibilities Document.
5.REVIEW CONDITIONS OF STUDENT PARTICIPATION and require acknowledgment of students who wish to participate.
6.Submitting team rosters to the Activity Principal/Athletic Director on the first day of
practice and updating these team rosters as needed for eligibility.
7.Appointing or supervising the squad selection of a captain or captains.
8.Traveling with the team when transportation is provided.
9.Assuming the responsibility for being with team members at all practice sessions and
for clearing locker rooms and practice areas at the end of practice.
10.Assuring that there are no Sunday or school holiday practices, games or meetings of the
squad.
11.Assuming the responsibility for maintaining and submitting an accurate roll book
which includes date of entry, dates of practice, and sex for all students participating in
the interscholastic sport.
12.Maintaining a copy of the Parent’s or Guardian’s Permission Form for each participating student and having these copies with the squad at every contest.
13.All injuries which occur during practices and competition that require attention by the
instructor or nurse must be promptly reported to the principal’s office. Injuries must
11
Personnel
Responsibilities
(continued)
be reported on the District Accident Form.
14.Communicating with parents, when initiated by the parent, in regards to coaching decisions, to include playing time.
15.Notifying the Activities Assistant Principal, Athletic Director, and parent of a player
who is dropped from the squad, providing the reasons for dismissal. In all cases, the
superintendent or designee retains the right to review and revise any disciplinary
action.
16.Assuring when hosting an event that:
a. Schools are sent the needed information on time.
b. Arrangements have been made for dressing, showers, etc.
c. First aid equipment is made available.
e. VISITING SCHOOLS ARE GIVEN “RED CARPET TREATMENT.”
17.Making recommendations to the Athletic Director for player awards in accordance with
established ASD policies and procedures.
18.Submitting a budget for new equipment, supplies, etc. to the Athletic Director within
two weeks following the end of the sport season. All purchases of athletic equipment
and/or supplies must be routed through the Athletic Director to the Activities Assistant
Principal.
19.Assuming the responsibility for completing the Lost Equipment Form at the end of the
sport season and for contacting parents regarding return of or payment for lost or damaged equipment or uniforms.
20.Assuming the responsibility for completing the Coach’s End-Of-Season Check List and
Interscholastic/Intramural Activities Analysis form within two weeks after the end of
sport season.
21.Providing athletes the latest information on NCAA guidelines in conjunction with the
counseling office.
22.Working with the Athletic/Activity Booster Association or Club during the course of
the school year.
23.Attending pre- and post-season meetings with other coaches of the ASD in your sport,
as scheduled by the administrator in charge of the sport.
24.Making recommendations to the Athletic Director and the Activities Assistant
Principal for improving the administration of the sport.
Coach’s Expectations
1.Consider safety as your top priority.
2.Demonstrate good sportsmanship at all times. You are the leader.
3.Have and show respect for your opponent; treat them as guests.
4.ACCEPT THE OFFICIALS’ DECISION. Good sportsmanship implies the willingness to accept and abide by the decisions of the officials. Public protests can only lead to
similar behavior by the players and spectators.
5.Set a good example for others to follow.
6.Refrain from any profanity as it is not an acceptable part of the game for either you or
your players.
7. Maintain self-control at all times.
8.Teach the values of honest effort in conforming to the spirit as well as the letter of the
rules.
9.Provide opportunities for social interaction among coaches and players of both teams
before and after the contest.
10.Let the players play. It’s their game.
11.Be mindful of comments made to the news media, especially following a hard-fought
contest.
CAPTAIN’S RESPONSIBILITY
The position of captain is more than honorary, for it is one of leadership and team responsibility. The duties, under the direction of the coach, shall pertain to:
1.Assisting with the control of team on the field of play, and directing the team in a manner which reflects credit to self, team, school, and community.
2.Cooperating with school and game officials and assisting the coach in the enforcement
of established training regulations.
MANAGER’S RESPONSIBILITY
Managers are looked upon as important personnel in the total athletic program. Their behavior and work have a great affect on team morale. They should be willing workers and possess a
high degree of loyalty and respect for private and public property. The manager’s duties under the
12
Personnel
Responsibilities
(continued)
direction of the coach, shall pertain to:
1.Issuing, marking, repairing, and assisting in making inventories of sports equipment.
2. Directing the duties of assistants.
3. Performing such duties as may be assigned by the coach or Athletic Director.
4.Male managers of female teams and female managers of male teams are NOT to be in
the locker room while team members are also present in the locker room.
5. Assisting the coach in preparing and filing the necessary athletic reports.
PLAYER’S RESPONSIBILITY
You, as a Player, are expected to:
a. Play, have fun, and enjoy the game. The game is for you!
b. Demonstrate good sportsmanship toward your opponents and treat them with
respect.
c. Exercise self-control at all times; accept decisions and abide by them.
d. Respect the officials’ judgment and interpretations of the rules.
e. Regarding clarification of a ruling, communicate with the officials through your
captain only.
f. Accept victory with humility and defeat with grace. Be neither boastful nor bitter.
OFFICIAL’S RESPONSIBILITY
You, as an Official, are expected to:
a. Arrive at the site an hour before the contest.
b. Be professional in your manner and dress.
c. Call contests as you see them and in an unbiased manner.
d. Keep calm and rational at all times.
SPECTATOR’S RESPONSIBILITY
“Sportsmanship’’—A Challenge for Us All
You, as a Spectator, are expected to:
1.Remember that the game is for the players. They are here because they want to play
and enjoy the experience. Your good sportsmanship will enhance this educational experience.
2. Refrain from distracting the players during play.
3.Recognize and appreciate skill in performance regardless of affiliation. Applause for an
opponent’s good performance is a demonstration of generosity and good will.
4.Treat the officials with respect before, during, and after the contest. We cannot play the
game without officials as they are an integral part of the game, and they should be considered impartial arbitrators.
5.Display good conduct. Even though you paid for your admittance, the management
has the authority to remove any spectator who does not conduct himself/herself
respectfully. Abusive language is to be avoided.
6.Remember that your view of the game could be quite different from that of the official.
7.Recognize the fact that, as a student spectator, you represent the school as do the athletes.
8. Noise makers are prohibited.
Athletic/
Activity Booster
Association and
Clubs
The Anchorage School District recognizes the need for parental and community support of
athletic programs in the area high schools. The booster club plays an integral role in helping the
Anchorage School District provide the best possible program for students. Each Anchorage high
school that participates in organized interscholastic contests sanctioned by ASAA is entitled to
have an Athletic/Activity Booster Club organization to provide support to those activities in that
school.
The following guidelines will help delineate the role of the Athletic/Activity Association and
Booster Clubs.
The secondary school principal may organize a High School Athletic/Activity Booster
Association, composed of staff, parents and community resources dedicated to:
A. Supporting, encouraging and advancing the athletic program and related activities of the
Anchorage School District, thereby cultivating clean, wholesome school spirit, promoting
good sportsmanship, and developing high ideals of character.
B. The Association shall promote projects to improve minor capital projects/equipment; promote student recognition and supplement travel funds necessary to provide an adequate
athletic program for the school district.
C. Operation of the athletic program of the schools of the District shall be the responsibility
of the school officials charged with the responsibility to direct such activities.
13
Athletic/
Activity Booster
Association and
Clubs
(continued)
D. The Association shall promote the rules of the Alaska State Activities Association (ASAA)
and adhere to the criteria of membership of the School District in said athletic association.
E. The Association shall support and comply with the Anchorage School District administrative policies and procedures established for secondary activities and athletics. The
Anchorage School District may limit the scope of activities in order to maintain parity
between teams and schools.
Secondary Administrative Procedures
Athletic/Activity Booster Clubs
Individual sports may create an organization of parents and interested persons to promote specifically that particular sport. This booster club will be under the sponsorship of the head coach
and exists primarily to: 1) promote positive public relations with the coaching staff; 2) raise monies for the end of the season award banquet; 3) provide spirit type T-shirts, shoes, and other like
items, 4) raise monies to supplement equipment, facilities and team travel as identified by the
school budget process.
The Anchorage School District reserves the right to form a district-wide advisory committee to
review Athletic/Activity Booster Association and Club issues as needs and issues are identified.
Relationship With Coaches
Coaches are encouraged to take advantage of every opportunity to work with Athletic/Activity
Booster Association and Clubs in their many fund-raising projects during the course of the
school year. The more coaches become involved in Booster projects, the more it will strengthen
goodwill between the club and the athletic department. In the event a Booster club member asks
a coach about specific athletic needs, the coach may go ahead and discuss it in general with the
member but needs to remind him/her that the request will be made officially through the athletic
department budget procedure.
Relationship With The School Administration
The high school activity principal/athletic director will act as official liaison between the
school district and the Booster Clubs with the budget request for the following year as requested
by coaches. Athletic/Activity Booster Clubs activities must be reviewed and approved by the
school principal to ensure compliance with school and state regulations regarding high school
activity programs.
Financial
The Booster Club each year contributes many thousands of dollars to the athletic department
for the needs of each sport that otherwise would not be available from the athletic department.
Primarily, the monies of the booster club will be expended for 1) capital improvements of the
athletic facilities; 2) major purchases of a sport; 3) warm-ups and uniforms; 4) recognition; 5)
championship awards; and 6) travel. Any ASD employee, by contract or addendum, should not
receive funds from any booster club. Booster Associations or Clubs may not hire or fund additional personnel for any Anchorage School District program.
Each Athletic/Activity Booster Club’s sport/activity will have a constitution and by-laws on
file with the school principal. The sections of these documents must delineate specifically how
the finances of the organization will be administered. Each booster club will have a separate
checking account and accounting system. Booster clubs should have non-profit status per section 501(c)(3) of the Internal Revenue code. Fund raising activities must have clear distinction
between student raised funds that are deposited in school activity accounts and Athletic/Activity
Booster Club raised funds that are deposited in the Booster Club accounts. District guidelines
and procedures must be followed in relationship to gambling and controlled substances when
students are engaged in fundraising activities for booster clubs. Students represent the school and
the district even though the booster club may be a private organization. Booster clubs or coaches
may not set quotas and consequences that effect students in relationship to fund-raisers nor shall
the participation in such activities influence player participation or other coaching decisions.
A conflict of interest will occur, if a booster club member enters into an exclusive contract
with the school to provide a service or product without offering the same terms to other teams or
activities. Booster club members with a wholesale or retail business that provide discounts to “their’
team should give the same discounts to other teams. Booster clubs may not support only part of
the program and not all of the program. For example, booster clubs may not provide funds to
support only varsity players at the exclusion of all other players when all other players participate
in fund raisers. Fund raising activities conducted by booster clubs may only support the school
sponsored program. Funds may not be provided to support school activities that occur outside
the ASAA designated season other than end-of-the-season recognition events. Booster clubs may
assist students interested in raising funds for summer clinics or training camps as long as the fund
raiser is designated specifically for that purpose, no school funds are used, no school uniforms are
14
Athletic/
Activity Booster
Association and
Clubs
(continued)
Sports Activity
Coordinator
Region IV
Sanctioned
Activities
provided, that the school has no association or sponsorship of the event, and the event is open to
all students in that school district to participate.
Joint Sponsorship of Tournaments
Community Organization/Booster Clubs and schools may co-sponsor tournaments within the
guidelines established by ASAA and the Anchorage School District. Guidelines for managing the
tournaments are as follows:
A. Financial responsibility for the tournament is the responsibility of the booster club or community organization. All funds collected and bills incurred are managed by said group.
B. After the costs of the tournament are reconciled, a financial report is submitted to the principal or designee of the school co-sponsoring the event.
C. Proceeds are distributed to the school athletic/activity program for which the event was
held. A predetermined amount of funds may be held over as seed money for the following
year’s tournament.
D. Prior to the tournament, a preliminary budget and plan of operation needs to be submitted to the principal for approval.
E. The organizing committee for the tournament shall include the assistant principal in
charge of activities for that school.
F. Each tournament shall have a Board of Control to serve as an appeal committee for any
controversy occurring during the tournament.
Each school will be assigned to coordinate one or more specific activities annually.
Assignments for the upcoming school year will be made prior to May 15th. The designated
administrator/coordinator will be responsible for the following:
1. Two meetings per year (minimum) will be chaired by the administrator in charge of the sport.
Coaches are expected to attend. One of the meetings will be held before the season begins
and the second after the season ends.
2. All coaches’ recommendations will be presented to the principals/Region IV through the
administrator. Requests for a coaches’ representative to speak at a principals’/Region IV
meeting will go through this administrator.
3. Minutes of coaches’ meetings will be kept. A list of schools represented must accompany the
minutes and a roll call vote must be recorded for each recommendation.
4. Items for the agenda must be submitted in advance so the agenda can be distributed to the
schools.
5. Meeting dates will be published by the administrator/coordinator of each school at the
beginning of each school year.
6. Final recommendations for the following season will be decided at the post-season meeting
and be sent to the Region IV representative within one (1) week.
7. The high school administrator/coordinator is responsible for the preparation of the meet
schedule and arranging for officials. A copy of the schedule will be submitted to the
Secondary Supervisor for approval and distribution. Any schedule changes must be reported to the Secondary Supervisor and the officials involved.
The purpose of Region IV shall be to promote and control interscholastic activities and other
inter-school contests or programs sanctioned by the members, and to assist in the promotion of
such activities and interests as it may from time to time elect.
Region IV activities will be governed by the Region IV Board of Control.
a. Members of the Region IV Board of Control shall be high school principals of member schools, or their designees. Each sport may be represented by a coach’s representative who shall be permitted to vote on changes for that particular sport.
b. Member schools are those schools recognized and assigned to Region IV by the ASAA
Board of Control; those schools currently are:
Bartlett High School
Eagle River High School
South Anchorage High
Chugiak High School
East High School
West High School
Dimond High School
Service High School
c. The Executive Director of Region IV, or designee, will chair meetings of the Region
IV Board of Control and serve as the Region IV Representative to the ASAA Board of
Control.
d. The Executive Director will be appointed by the superintendent or designee.
e. Region IV Board of Control will make recommendations to the superintendent for
15
Region IV
Sanctioned
Activities
(continued)
approval.
f. Region IV regular meetings will be prior to ASAA meetings.
Requests for procedure or policy changes to Region IV-sanctioned activities must be reviewed
and recommendations made by the Region IV Board of Control. The process for these recommendations is:
a. Each sport will have an administrator who serves as the coordinator of that sport. The coordinator is appointed by the Executive Director of Secondary Education or designee.
b. The Administrative Coordinator will have two annual meetings with the coaches of
that sport, a pre-season and post-season meeting.
c. A coach’s representative to Region IV Board of Control for that sport will be selected by
the coaches at the post-season meeting annually. The coach’s representative will have a
vote on the Region IV Board of Control on matters that pertain to that sport.
d. Recommendations for changes may be made at the post-season meeting and placed
on the agenda for Region IV consideration. Any changes recommended would be for
implementation for the following school year.
e. Recommendations from the coach’s representative or administrative coordinator may
be considered at the seasonal meeting assigned to that sport.
f. The Region IV Board of Control will make a recommendation on the proposed change.
All recommendations will be forwarded to the superintendent or designee for approval.
Duties of the Executive Director will be as follows:
a. Preside over the meetings of Region IV and set up and distribute the agenda prior to
the meetings.
b. Represent Region IV at all trophy presentations for Region IV tournaments upon
request. The Executive Director may delegate this duty if he/she is unable to attend.
c. Represent Region IV and the ASD at all ASAA Board of Control meetings.
d. Purchase awards for all regional tournaments and events.
e. Issue Region IV passes.
f. Collect annual dues from member schools.
g. Maintain financial records for Region IV.
h. Preside over the meetings to hear a protest.
Protests
a. Protests must be submitted in writing to the ASD Secondary Supervisor and all member
schools.
b. The Executive Director shall call a meeting to hear the protest.
c. The final decision will be rendered as soon as possible.
d. Votes will be cast by the eight member schools and the recommendation will be forwarded
to the Executive Director.
Interscholastic Contests
Region IV (Anchorage) of the Alaska School Activities Association will have regular interscholastic contests. The Superintendent or his/her designee may establish regulations above the
minimum standards for Region IV.
Every effort must be made to ensure that the integrity of the schedule is maintained. Changes
will be made only by administrators and will be made only for extenuating circumstances.
Scrimmage—is defined as a controlled practice game against a team other than one which
will be played in a scheduled contest. A scrimmage may only occur prior to the first scheduled
game of the season. It will not be open or advertised to the public. Officials may be used, provided the scrimmage is used as a workshop for the officials association. All scrimmages must be
approved by the principal and no score will be kept. High school teams will not play against
junior high teams.
Scheduling of Teams, Bands, Etc. Outside of Conference Area—Schools are requested to
bring their schedule to the attention of the principals’ group at a secondary meeting. Any activity
which varies from the norm should be brought to the principals’ group prior to the scheduling of
the activity.
No school activities or practices will be held on Sundays or holidays.
Basketball
Jamborees
16
This basketball jamboree policy has been established by the ASAA Board of Control:
1. The time against each team cannot exceed six minutes.
2. The total time against all teams during a one-day jamboree cannot exceed 30 minutes.
3. All players must have 10 separate days of practice prior to the day of the Jamboree.
4. Each school may participate in one jamboree per year which does not count against the
22-game limit.
Volleyball
Jamborees
Junior Varsity
and “C” Team
Tournaments
Administrative
Procedures for
Additional or
Voluntary
Coaches
This volleyball jamboree policy has been established by the ASAA Board of control:
1. Two games maximum against each team.
2. All players must have 10 separate days of practice prior to the day of the jamboree.
3. Each team may play in no more than one jamboree each season. Jamboree matches do not
count against the 22-match limit.
The following J.V. and C team tournament policy has been established by the Anchorage
School District:
1. All games for the tournament must occur during the regular season.
2. No post-season tournaments may be held.
3. All tournament games count against the season game limit.
4. Awards may not be presented as part of the tournament.
5. Participation acknowledgements are permissible.
The Anchorage School District has allocated adequate coaching positions to maintain the necessary safety and supervision of the activity program. Schools are expected to adhere to the allocated
staff in order to maintain equity between programs and to stay within ASD budget guidelines.
However, additional coaches may be necessary based on need.
Criteria
a. The number of participants require additional staff for supervision purposes.
b. The environmental conditions such as facility or location require additional staff for safety/
supervision purposes.
Procedures for Hiring Additional Staff
a. All additional staff allocations must be requested and justified in writing. All requests must
be approved by the Executive Director of Secondary Education.
b. All funds to support additional coaching addenda must be from approved ASD funding
sources.
c. Established ASD hiring practices will apply to hiring of additional coaches.
d. Established ASD training requirements will apply to any additional staff hired.
e. Additional positions are approved on a year-by-year basis.
Sharing of Allocated Addenda
The pay range established by the negotiated agreement has been determined to be a fair compensation for the job to be performed. Staff members may work part-time and split an addendum when total combined time worked is equal to the full-time position. Any other reduction
or reallocation of this standard rate of pay requires approval of AEA. Employees may not agree to
work full-time for less than the negotiated agreement.
Volunteers
Many ASD programs have parents and interested community members willing to volunteer
to aid in program development. The philosophy of the ASD encourages parents and community
members to be part of the school programs. Volunteers are welcome to assist in a variety of ways.
Most of these jobs are identified and delegated by the staff member in charge of the activity,
however, those volunteers that are interested in serving as a “Volunteer Coach’’ must meet the
same standards expected of any other ASD coach that assumes major responsibility of supervision of students in the activity program. Volunteer coach is defined as a person who works directly with students on the field or court in practice or game situations. The guidelines for volunteer
coaches are as follows:
a. Must be approved by the building principal. Approval must be obtained each year.
b. Must have the same qualifications required of other personnel that serve as a coach.
Conditions of employment, such as background check and first aid training, must be met.
c. Must be willing to serve without remuneration from any source.
d. Must be under the direct supervision of an ASD coach at all times.
e. May not directly supervise students without an ASD administrator or coach present.
f. Volunteers that are employed by the ASD in another capacity, at a different work site, must
give priority to that position. Should coaching responsibilities conflict with the regular
ASD job, the following procedures for release time are to be followed:
1. The principal/supervisor of the activity school must request, in writing, the release
of the employee from the direct principal/supervisor.
2. T he direct principal/supervisor must agree to the release of the employee.
Approval must be obtained prior to any commitment related to team travel.
3. The requesting school must provide the funds for substitutes, if required, and all
other expenses associated with the release time period.
17
Section 3
STUDENT ATHLETIC
PROCEDURE
18
Our
Philosophy
of Athletics
A great tradition is not built overnight. It takes the hard work of many people over many
years. Through the years, Anchorage teams have won many league, tournament and state championships. Many records have been set by individuals and teams, and further distinction has
been earned through district and state competition.
Members of an interscholastic team have a definite responsibility to contribute to that tradition for their school, thereby gaining personal satisfaction.
The role of contributing to a tradition which brings honor to students, school, and community is worthy of the best efforts of all concerned.
Activity Fee
The Anchorage School District has instituted an activity fee for all ASAA activities. The established fee is $193 for Tennis, Cross Country Running, Cheerleading, Track and Field, Drama
Debate/Forensics. $204 for Flag Football, Volleyball, Cross Country Skiing, Football, Wrestling,
Basketball, Rifle, and Soccer. $215 for Gymnastics, Swimming and Diving, and Hockey. There
is a family cap of $390 including any combination of middle and high school activities. The following guidelines apply to this fee:
1. Those activities that “pay to play” include all ASAA competitive programs with the exception of Honors, Music, Solo ensemble and World Language Declamation.
2. All fees are to be collected as part of the eligibility process at the beginning of the season
for each sport. Any student that is not selected for the team will have the fee returned to
them. The final team determination will be made and announced to students within the
first five days of the season. No student is allowed to try out for the team without paying
the fee or obtaining an approved activity fee waiver.
3. Fees are collected according to standard district accounting procedures since the funds
are to be deposited into the general fund account rather than into the school account.
Each school determines the procedures for collecting and receipting the funds within
the unit, the district is responsible for collection and distribution to the general fund.
Any student who is still participating after the date of the first contest in which that
student could have competed, is NOT eligible for a refund. Refunds must be requested from the activities office within five school days of that date. Students transferring
within the district during a season are given credit at the receiving school for the pay to
play fee.
4. Any student with a financial hardship may apply for an activity fee waiver. Students and
parents must submit an ASD Activity Fee Waiver Form, and submit documentation
of being on public assistance or qualifying for the free/reduced federal lunch program.
Activity fee waiver forms will be approved by the building principal or designee.
5. Once students of a single household have paid $390 in any combination of middle and
high school activities, the family cap will have been reached.
High School
Student
Eligibility
Requirements
Enrollment Rules
Participation in high school athletics is a privilege. All students are expected to comply with
local, state, and federal laws and the rules and regulations of the Anchorage School District.
Students will be subject to denial of the ability to participate if they do not meet eligibility
requirements, engage in behavior that is detrimental to the well being of the team or school, are
in violation of the tobacco rule, are in violation of the drug and alcohol rule, or commit criminal
acts as defined in the ASD Statement of Student Rights and Responsibilities. In all cases the
Superintendent or his designee retains the right to review and revise any disciplinary action.
A student is eligible to participate in the interscholastic activities of only one member school
per year, except as provided under the Transfer/Residency Rule (Section 9 of ASAA Handbook).
That school shall be considered the School of Eligibility. A student who is simultaneously enrolled
at more than one member school and who wishes to be eligible to participate in the interscholastic activities of one of those schools, must designate that school as the School of Eligibility. The
School of Eligibility must ensure that the student meets all eligibility requirements before being
permitted to participate.
A. To be eligible during a school semester for participation in interscholastic activities, a student must:
1. Be properly registered in a 9-12 high school program in the ASD, an ASD charter school,
ASD alternative school or program.
a. A student enrolling in an ASD charter school, alternative school or program during
the first semester of ninth grade; and a student transferring from out-of-district who
attends an ASD charter school, alternative school or program after the first semester
of the ninth grade, must designate a member school within the district as the School
of Eligibility.
b. The School of Eligibility of a student, other than a first semester freshman, who transfers to an ASD charter school, alternative school or program from another school
within that district, will be the member school from which the student transferred.
c. A student who transfers without a bona fide change of residence of parents or guardians, is ineligible for Varsity, State Qualifying and State Championship interscholastic
competition for one calendar year, from the date of first attendance in the new school.
Students who live with coaches are ineligible. At schools with no sub-varsity teams,
the student could ask for a waiver to participate on the varsity team during the regular
season, but would not be able to participate at either conference or state tournaments.
2. Have a qualifying G.P.A.:
a. All first semester freshmen are immediately eligible at the beginning of the school
year. At the end of the 1st quarter, they must have a 2.0 GPA to remain eligible for the
remainder of the semester.
b. Second-semester freshmen, all sophomores, all juniors, and all seniors must have
an overall 2.0 GPA during the previous semester and end of first and third quarters.
Students who do not meet the GPA portion of this requirement may regain eligibility
during the current semester by achieving and maintaining an overall 2.0 GPA at the
end of the quarter or semester using the grades earned during the nine-week grading
period.
c. Students who did not pass 5 classes the previous semester may regain eligibility by
retaking and completing the course failed prior to the next grading period. Grades
are checked at the beginning of each fall sports season and at the end of each quarter/
semester. For purposes of this section, academic deficiencies may be made up through
correspondence courses or summer school. (Correspondence courses must be completed and postmarked prior to the eligibility check. Athletes may begin participation once the final grade is posted.) Grades must be posted by the start of the first
(Fall) sports season. The first (Fall) season begins the last Monday in July or the first
Monday of August.
3. Be enrolled in the required number of semester classes:
a. All freshmen, all sophomores, all juniors, as well as seniors who are not on track to
graduate must be enrolled in a minimum of five (5) semester classes that lead to granting of credit toward graduation from the school district.
b. Seniors who are on track to graduate must be enrolled in a minimum of four (4)
semester classes in the district. Seniors who have a minimum of 17.5 credits at the
beginning of their senior year and who enroll in a minimum of four (4) semester
classes the first semester will be eligible during the second semester as long as enrolled
in a minimum of four (4) classes and enrolled in enough classes to graduate second
semester.
19
Eligibility
(continued)
20
c. For purposes of eligibility, "enrolled" means the student has registered and remains in
an approved course requiring regular attendance and/or coursework. College courses
may be used to determine the number of courses for enrollment if: 1) the student is
currently enrolled in the course, and 2) the course has been approved for ASD credit
through Credit By Choice Program. The following units of credit do not qualify
for purposes of determining eligibility: high school credit issued for middle school
courses; the World Languages Incentive Credit; physical education waiver, and the
credit by examination.
d. King Career Center courses will be counted as three(3) semester classes.
B. Student eligibility is checked on the first day of the fall sports season. Eligibility will be
checked again the second Monday of each subsequent quarter. Students who were not
eligible during a previous quarter/semester may practice, but not play, after school on the
last day of the quarter, pending the new findings of eligibility.
C. Students who do not meet the eligibility rules of ASD and ASAA to participate in interscholastic activities due to academic deficiency may have the ability to practice with the
team for the remainder of the quarter as long as all of the required paperwork is submitted
to the Activities office. The student will be able to practice only, they will not be issued a
uniform to play in a contest until the end of the next grading period. After the next grading period, eligibility may be regained.
IN ORDER TO PARTICIPATE:
1. A physician’s clearance to play must be on file at the school. This clearance is good for
one year but must not expire during the season of the sport in which the student is
participating.
2. A High School Athletic Activity Participation form must be signed and on file, and
participation guidelines must be acknowledged.
3. Students and parents must comply with the ASAA pre-particiaption guidelines.
4. All records must be in order and forms must be on file in the Activity Office before the
student is eligible to participate in any athletic programs.
5. Students pay an activity fee per ASAA sport or apply for a fee waiver based on financial
hardship through the school activity office.
6. a. All players must have ten (10) separate days of physical practice in the same sport
activity prior to the first day of competition.
b. When a student is participating in a recognized high school sport activity that overlaps the beginning of another recognized sport season, the AASA Executive Director
may waive up to five (5) practices.
c. If a student has completed the required practices but has not competed for whatever
reason for less then two weeks, no additional practices are required before returning
to competition with the concurrence of the coach. If a student misses between 2 and
4 weeks of practice and competition, 5 additional days of practice and the concurrence of the coach are required before returning to competition. If more than 4 weeks
have been missed, the student must have ten (10) additional days of practice and
concurrence of the coach before returning to competition.
d. Member schools permitting a student to participate in interscholastic competition
without meeting the practice requirements of this section will be considered to be
using an ineligible player and will be subject to penalty under Article 12, Section 1 of
the ASAA handbook.
e. ASAA prohibits students from competing as a member of a non-school comp. or
junior hockey team beginning with the first day of high school practice until a school
team has completed its season. The prohibition on competing on a non-school team
will be lifted during Thanksgiving and winter break vacations. Although this rule
does not restrict practice on a non-school team during the high school season, no student may participate in a high school game on a day in which he/she has participated
in a “comp” practice.
Eligibility
(continued)
ASD High School Athletic Eligibility
ASD High School Athletic Eligibility
Student must be:
*Properly registered in a 9-12 high
school program in the ASD, ASD
Charter School, ASD alternative
school or program.
*Enrolled as a Full-Time status
Enrolled in a
minimum of 5,
ASD sponsored
courses?
A senior on track to
graduate, passed
HSGQE and enrolled
in 4 ASD sponsored
courses ?
No
Yes
Freshman prior to
the end of the 1st
quarter ?
NOT
ELIGIBLE
Yes
Yes
ELIGIBLE
No
No
GPA at the end
of the most
recent grading
period > 2.00 ?
No
Yes
Yes
Does the student
have at least 2.5
credits posted in
the previous
semester?
No
Yes
Is the student a
freshman in the
2nd quarter?
No
Conditions of Student Participation
A. ELIGIBILITY RULES
1. Athletes must meet all eligibility requirements of the Anchorage School district and
the Alaska State Activities Association (ASAA).
2. Violation of the eligibility rules shall result in denial of participation.
B. DENIAL OF PARTICIPATION
1. An athlete who is removed from a team for disciplinary reasons will not be eligible to
practice or play another sport during the season of that sport.
2. An athlete who is suspended out of school for any reason will not be eligible to practice or play any sport during the period of suspension. A suspension ends at midnight
of the final day of the suspension.
3. Any sanction imposed under these Conditions of Participation is separate and distinct
from any sanction which may be proposed for violation of any other school disciplinary requirement.
4. During an appeal process the student shall not participate in the group’s activities
until the appeal process is completed.
C. D ENIAL OF PARTICIPATION FROM TEAM ACTIVITIES FOR SPECIFIC
CIRCUMSTANCES
1. A student athlete who is truant for one or more classes, or who is in attendance for
less than half of his or her scheduled classes during school day cannot practice or play
on that day without principal permission. Students in violation will be suspended for
two games on the first offense, removed from the team on the second offense.
2. Equipment issued to an athlete is his/her responsibility for return or replacement. If
the equipment is not returned, replaced or paid for, no letter shall be awarded nor
shall the student be permitted to participate in any sport.
3. Denial from participating with the team for a period of time to be determined by
coach/principal/and District administrators may result from the following:
a. Insubordination
b. Obscene gestures; swearing
c. Provocation
d. Fighting
e. Stealing/Theft
f. Hazing/Initiation
g. Other disciplinary situations which may arise
4. With administrative approval, the coach may establish additional participation rules.
D. THE COMPLETE TOBACCO, ALCOHOL AND CONTROLLED SUBSTANCES
(TAD) POLITY FOLLOWS.
BH 2
21
Eligibility
(continued)
22
Time period during which policy applies
The policy in this section applies to any student who is participating or has participated in interscholastic activities starting from the students' first participation in interscholastic activities, including formal practices which precede interscholastic competition
after the initial signing of the Student/Parent/Legal Guardian (TAD) Acknowledgement
Form, at any ASAA member school, and continuing until the student graduates from
high school.
Students sanctioned under the TAD guidelines must complete ASAA education component before returning to play. Violations of this policy are cumulative and progressive
throughout a student's high school years.
TOBACCO RULES-Violations of tobacco rules cumulative throughout school year.
Students who violate the tobacco rules will be subject to the following sanctions:
a. FIRST OFFENSE FOR POSSESSION OR USE - Suspended from interscholastic
activities and practices for 10 calendar days. Fifty percent of the suspension will be
forgiven and the student may return to practice if the student and parent/guardian
complete the First Offense educational component.
b. SECOND OFFENSE FOR POSSESSION OR USE- Loss of practice and athletic
participation for forty-five calendar days.
c. Students who violate the tobacco rules while under school jurisdiction are subject
to suspension in accordance with Anchorage School District regulations and cannot
participate during the length of the suspension.
E. DRUG/ALCOHOL RULES The actual or attempted sale of, use of, possession of tobacco, alcohol, inhalants, illegal
drugs, substances designed to look like illegal drugs, substances purported to be illegal
drugs, or drug paraphernalia shall subject the athlete to loss of practice and athletic participation.
Under School Jurisdiction
Students who violate the drug/alcohol rules will be subject to:
a. FIRST OFFENSE FOR POSSESSION OR USE - Suspension in accordance with
Anchorage School District Regulations. Loss of practice and athletic participation
during the suspension. Fifty percent of the suspension from athletic participation will
be forgiven and the student may return to practice if the student and parent/guardian
complete the ASAA First Offense educational component.
b. SECOND OFFENSE FOR POSSESSION OR USE, OR FIRST OFFENSE
FOR SELLING, DISTRIBUTING, OR ATTEMPTING TO SELL - Suspension
or change in placement in accordance with Anchorage School District Regulations
- Loss of practice and athletic participation during the suspension or change in placement.
Not Under School Jurisdiction
Students who violate the drug/alcohol rules while not under school jurisdiction:
a. FIRST OFFENSE FOR POSSESSION OR USE - Loss of practice and athletic participation for ten calendar days. Fifty percent of the suspension from athletic participation
will be forgiven and the student may return to practice if the student and parent/guardian complete the ASAA First Offense educational component.
b. SECOND OFFENSE FOR POSSESSION OR USE, OR FIRST OFFENSE FOR
SELLING, DISTRIBUTING, OR ATTEMPTING TO SELL - Loss of practice and
athletic participation for a minimum of forty-five calendar days.
c. THIRD OFFENSE FOR POSSESSION OR USE, OR SECOND OFFENSE FOR
SELLING, DISTRIBUTING OR ATTEMPTING TO SELL - Loss of eligibility for
the duration of Anchorage School District attendance.
F. CRIMINAL ACTS
Students who commit criminal acts as defined in the ASD Statement of Student’s Rights and
Responsibilities will be removed from the team for the remainder of the season.
1. The school will conduct an investigation independent of the Police.
2. The student may appeal the finding of the investigation to the school principal.
3. The student shall not participate in the team’s activities until the appeal process is completed.
Denial of Participation
The following regulations shall be observed in the administration of the extracurricular activity
program. All students are expected to comply with local, state and federal laws and the rules and
regulations of the Anchorage School District. In all cases the Superintendent or designee retains
the right to review and revise any disciplinary action.
Eligibility
(continued)
A. General
1. The Anchorage School District Conditions of Participation shall apply to all athletic
teams, music groups and clubs. In addition to these general rules each advisor or coach
may develop specific rules for his/her particular group or team. These rules must be
on file in the Athletic Director’s office. Students are to be notified in writing of both
general rules and the group’s specific rules by the coach or advisor.
2. The group’s advisor or coach must administer reasonable disciplinary action of violation of these rules including suspension from the activity for a temporary period or
removal from the activity altogether.
3. Violation of athletic, music or club general rules may result immediately in suspension
or removal from the group by the advisor or coach. In these violations the advisor/
coach must follow the procedures as outlined in B and C below.
4. Violation of the advisor’s or coach’s specific rules may result in suspension from the
team only; however, before denying participation in the activity, the advisor should
communicate with parents, discuss the situation with the student and administer other
appropriate disciplinary action.
5. In all cases, the Superintendent or designee retains the right to review and revise any
disciplinary action.
B. Temporary denial of participation
1. Temporary denial is defined as any suspension less than a permanent denial of participation.
2. When an advisor/coach/administrator intends to deny participation of a student
in an activity or team for disciplinary purposes for violations of the Conditions of
Participation, the coach or advisor shall submit specific and complete details of the proposed disciplinary action to the principal. The principal shall notify the office of High
School Education. The proposed action shall be reviewed by the principal and High
School Education prior to the imposition of the sanction.
3. When an advisor or coach denies participation of a student in an activity group, the student must be informed of the intended action. It is then the responsibility of the advisor/coach/administrator to discuss the situation with the student and then determine
whether or not to deny the student participation. If the student is denied participation,
the advisor/coach must complete form 1-DP.
4. The student may appeal the denial of participation within 24 hours of the action to an
activities appeal board.
5. The activities appeal board consists of the high school assistant principal in charge
of activities, athletic director, or representative of the athletic/activity program, one
teacher, and two students.
Such appeal must be conducted within 24 hours after the appeal is received, unless by
mutual agreement there is an extension in the time period.
6. Procedures for conducting the appeal hearing are as follows:
a. The assistant principal shall serve as chairperson of the appeals committee.
b. The advisor/coach who is denying participation will present reasons for the denial.
c. The student and/or parents may then present evidence or reasons why the student
should not be denied participation.
d. The student has the option of being represented at the appeal hearing; however, the
hearing is not a legal process.
e. The appeal board shall make its decision with 24 hours of the hearing to either
uphold, modify or repeal the denial of participation.
f. During the appeal process the student shall not participate in the group’s activities.
g. The decision of the appeal board will be based upon generally accepted parliamentary procedures with a majority vote of the members of the appeal board necessary to
take action.
h. The appeal board is responsible for notifying the student in writing of its decision
and the reason for the decision.
i. There is not provision for appeal beyond the appeal board in the case of a temporary
denial of participation in an extracurricular activity.
7. The decision of the principal represents the conclusion of the appeal process.
C. Permanent denial of participation
1. When an advisor/coach/administrator intends to deny participation of a student
in an activity or team for disciplinary purposes for violations of the Conditions of
Participation, the coach or advisor shall submit specific and complete details of the
proposed disciplinary action to the principal. The principal shall notify the office of
23
Eligibility
High School Education. The proposed action shall be reviewed by the principal and
High School Education prior to the imposition of the sanction.
2. If a student is to be permanently denied participation in an activity, the advisor/coach
shall notify the student in writing on form 2-DP.
3. The activities appeal board will then conduct a hearing with the coach and student,
if the student or parents request a hearing concerning the possible permanent denial
within 24 hours. If the student attends such hearing, the steps outlined in item B above
shall be observed in conducting the appeal. However, at the conclusion of the hearing,
the appeal board shall prepare a written recommendation to the building principal
regarding the matter. It is then the responsibility of the unit principal to either uphold
denial, modify the denial or reinstate the student to the activity.
4. The principal is responsible for evaluating the report of the appeal board and for rendering a decision within 24 hours after receipt of the report.
5. The principal shall then notify the student, the student advisor or coach, the appeal
board and the superintendent of the decision in writing.
6. During this appeal process the student is denied participation in the activity until the
appeal process is completed.
7. The decision of the principal represents the conclusion of the appeal process.
D. Administrative Review: In all cases the Superintendent or designee retains the right to
review and revise any disciplinary action.
Changing Schools During A Sport Season:
A student may represent only one member school during a respective sport season. From the
time the student is eligible to participate in a contest, a student who participates in a sport at one
school, and who subsequently transfers to another school, will not be eligible in that sport for the
remainder of the current season.
See ASAA Handbook for rules governing the following:
Establishing Eligibility/Residency (See page 20 section A1c of this handbook)
Maximum Participation
Repeating Grades for Athletic Purposes
Recruiting/Undue Influence
Age Rule
Transfer/Residency Rule
Foreign Exchange Student
Citizenship Rule
Eligibility Lists for Interscholastic Competition
ASAA Waiver
A waiver request must be initiated by the student. To request a waiver for any of the foregoing
ASAA eligibility rules, he/she must present the following to the activity office:
1. Official transcripts from all schools involved.
2. Letter from parent/legal guardian stating reason for waiver request.
3. The activity principal will forward a copy of the request to the ASAA office.
4. After receiving a waiver from ASAA, the principal may waive the ASD eligibility. ASAA
cannot waive ASD eligibility requirements.
ASD Waiver
A waiver request must be initiated by the student. Waiver requests from ASD eligibility rules
must be approved by the Supervisor for Secondary.
(continued)
24
Contest Rules
All sports will follow the National Federation of State High School Association’s rules with the
following exceptions:
1. Cross Country Skiing (NCAA and the Alaska Guide)
2. Tennis (USTA)
3. The Association has adopted supplementary rules, in addition to NF rules, for hockey, volleyball, baseball and softball.
NCAA
Freshman
Eligibility
To be considered a qualifier at a Division I or Division II institution and be eligible for financial aid, practice and competition during your first year, a student must graduate from high school
and meet the current NCAA guidelines concerning CORE classes, GPA, and SAT and ACT
score. Coaches should direct students and parents to their guidance counselor and the NCAA
National Clearinghouse for detailed and up-to-date information. When possible, coaches should
obtain and distribute the latest NCAA information.
Policies of the
Anchorage
School District
Music, World
Language and
Drama, Debate
and Forensics
Awards and
Letters—
Senior High
Participation Limitations—Interscholastic sports competition in the Anchorage School
District is intended to provide participation in competitive programs for individuals at similar
levels of skill development in that activity. Further, such competition should be provided within
some age classification.
The following practice exists in the Anchorage School District.
“C’’ Team composition
9th and 10th graders
“JV’’ Team composition
9th through 11th graders
Varsity Team composition
9th through 12th graders
An athlete may participate in only 1 level (C, JV, or V) per day, except in basketball. In basketball, a student may not participate in more than six quarters per day, however, they can play at
contiguous levels. A violation of the above rule will result in forfeiture of both contests.
Hockey players shall be declared (JV &/or Varsity) each day. No hockey player may participate in more than 22 games per season. However, the JV goalie may dress and participate as the
back-up Varsity goalie.
Football players who participate at the Varsity level shall not be eligible for JV or C team competition after participating in seven (7) varsity quarters. A kicking or punting specialist may play
in up to eight (8) quarters per week, provided that in four (4) quarters (one of the games) he
does no more than kick or punt.
Violations—A team playing an ineligible player shall forfeit any and all contests in which that
player participated as defined by ASAA.
Practice—Practice for a sport may be started on the day listed by the Anchorage School
District as the season’s starting date. There will be no practice sessions during the school year
after the State Tournament. No practices or games are permitted on Sundays or holidays unless a
waiver is granted due to a hardship circumstance.
Team Selection—Anchorage School District allows for a cut policy in all high school sports
areas. Criteria for selecting the team is determined by the coach of each sport. This criteria
should be well-defined for aspiring athletes at the beginning of each season.
See ASAA handbook.
All Northwest Music (Non-School Activity)—Student must be enrolled in the performing group(s) in which they qualify both first and second semester to be eligible to attend All
Northwest.
World Language and Drama, Debate & Forensics must meet ASD and ASAA requirements
for regional and state levels.
School letters may be awarded for student participation only in events that are school
district sponsored and controlled.
1. Varsity Athletic Letter Award Criteria—An individual will letter in an athletic activity if
he/she completes the season for that activity, participates in 50% of the periods of scheduled varsity competition, and attends all practices unless excused by the coach. (Awards
such as unattached letters, plaques, metal charms or pins, or similar articles having symbolic value only may be given to students by the school if the cost of the award does not
exceed $25.00 per student. Prior approval must be obtained from the principal before
awards are obtained and presented.)
Additional Criteria—
a. Track and field letters will be awarded to an individual who finishes first or second in
any event in a minimum of one-half (1⁄2) the scheduled varsity meets.
b. Swimming—In swimming an individual will be awarded a varsity letter when he/
she has attained 45 varsity points or placed in the top six (6) at the region meet. The
points will be assessed on the following scale. 1st 6, 2nd 5, 3rd 4, 4th 3, 5th 2, and
6th 1.
c. A coach may award a letter to an individual for the following reason at his/her discretion:
(1) Injury or illness: Written justification will be given to the assistant principal in
charge of activities.
(2) Participant: (Three-year participant who has not previously lettered. Limited to
seniors.)
(3) Value to team: (Written justification for letter from coach.)
(4) Manager.
d. An Activities Principal may, upon the recommendation of the Special Olympics
25
Awards and
Letters—
Senior High
(continued)
Admission
Prices
26
Director, award a letter to a special education student who participates successfully in
Special Olympics:
(1) is enrolled as a student in an ASD special education program that is housed at that
building.
(2) is certified as a Special Olympics athlete, —AND—
(a) has successfully completed the minimum eight (8) week training program as prescribed by Special Olympics.
(b) through competition at the community level of Special Olympics has qualified to
participate at the next level of Special Olympics competition. —OR—
(c) after reaching age fourteen (14), completes three (3) years of successful participation
as a Special Olympics athlete without otherwise earning an athletic letter.
2. Criteria for All Music Letter Awards—
a. The student is expected to live up to the responsibilities of membership in the group,
and:
(1) Attend all concerts unless excused by a school official.
(2) Attend 75 percent of all other scheduled performances of their group.
b. A director may award a letter to an individual for the following reasons at his/her discretion:
(1) Injury or illness.
(2) Participant: (Three-year participant who has not previously lettered. Limited to
seniors.)
(3) Value to the organization: (Written justification for letter by director.)
c. The letter award program will in no way be affiliated with the classroom grading system.
3. Letter for Debate, Drama, Forensics or Performance Drama—
Letters should be awarded as a means of recognizing outstanding individuals.
a. Debate, Drama and Forensic Letter: Participation in at least 50% of all scheduled
forensic contests; individual school placement; first, second, or third in at least three of
the contests. Or, participation in debate in at least two tournaments with a win record
of at least 50 percent.
b. Performance Drama Letter: Participating in a minimum of three plays during the current school year. (Participation would include work on stage crews, technical crews
and acting roles).
4. Contracts—All employees of the School District are prohibited from attempting to sell
or enter into a contract to provide any supplies or equipment to the School District or its
members. Such a relationship is considered a Conflict of Interest. This prohibition applies
to all employees, regardless of the source of funding, and includes coaches who attempt to
sell uniforms, trophies, equipment, etc. to student team members. School Board Policy
section 725.22 details this Conflict of Interest policy. In some cases, a waiver of conflict of
interest may be obtained from the School Board by an employee in accordance with Policy
section 725.23 and/or section 725.24, but in no instance may any preparatory action prior
to a sale take place without a waiver.
5. Trophies—Only three individual trophies per varsity team may be awarded. Suggested
titles are “Most Improved, Most Inspirational, Most Valuable.’’
A. Admission Prices:
General Admission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5.00
* Students with Activity Stickers . . . . . . . . . . . . . . . . . . . . . $3.00 (away events)
* Students with Activity Stickers . . . . . . . . . . . . . . . $4.00 (hockey away events)
* Students with Activity Stickers . . . . . . . . . . . . . . . . . . . FREE (home events)
Students—7th & 8th grade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3.00
Students— 7th & 8th grade (hockey) . . . . . . . . . . . . . . . . . . . . . . . . . . . $4.00
Elementary & Pre-School . . . . . . . . . . . . . . . . FREE if accompanied by parent
Activity stickers must be presented or general admission must be paid for both home and
away events.
B. All events will be charged at all levels except at ‘C’ team levels; ‘JV’ when not preceeding a
varsity contest; and where control of the gate is impossible.
C. Family season tickets will be available for admission to home contests in basketball, volleyball and wrestling. The cost will be $5.00 x number of home events rounded to the highest
$5.00 increment, not to exceed $50.00. This does not include tournaments.
D. The home school will admit without charge all competitors, cheerleaders (in uniform),
coaches, and managers of the visiting school.
Admission
Prices
(continued)
E. Activity Stickers
1. Activity stickers will cost $25.00 each and will admit students to all home athletic
contests including those designated at certain locations which are not on school property, i.e., Anchorage Football Stadium, Boeke Sports Arena, etc. Activity stickers
will also admit students to contests at other Anchorage schools for $3.00 admission
(hockey events $4.00). Non-activity sticker holders will be charged $5.00 or full adult
price. Activity stickers may also be used for admittance or reduced rates to dramatic,
social, cultural events.
2. Activity sticker use shall be standardized on an annual basis.
3. Activity stickers will not be discounted in any way.
4. Refunds for activity stickers of students leaving school will be $10.00 during the first
semester only. Stickers may be purchased second semester for $15.00.
27
Section 4
JERSEY RETIREMENT
Philosophy
28
The retirement of an athlete’s jersey is one of the highest athletic honors that a school can
bestow on a student athlete. The practice of retiring a jersey is a standing tradition designed to
pay homage to an athlete’s experience. In addition, the athlete has brought pride and spirit to the
school community. The player must have demonstrated his ability and achievements in the sport.
Although the honor is based primarily on athletic ability, it also recognizes the student-athlete’s
contribution to high academic standards. Such an honor shall reflect athletic performance as well
as achievements in the greater community. That is, the recipient has had a positive impact on the
hometown and resident community and continues to exemplify excellence in the sport.
Eligibility
Requirements
The following criteria are not meant to be all inclusive. However, items A and B shall be considered basic requirements for a candidate. Additional criteria could be considered if substantive
and appropriate. A nominee may or may not meet every criteria listed, but any limitations in one
area shall be counter-balanced by superiority in other areas. The criteria to be considered are:
A. Anchorage high school graduate
B. Possess a positive public image locally and in resident community
C. Recipient of national recognition such as All-American Team, MVP for division, Kodak,
Gatorade Player, etc.
D. Hold some type of All-Conference honor for at least two years
E. Be named All-Conference or league “Player of the Year”
F. A statistical leader in a recognized category as maintained by the conference or league
G. A statistical leader in a recognized category as maintained by the college or university in
that sport
H. Be a state/regional champion in the sport
Procedures
A. The coach, based on these guidelines, shall submit in writing with supporting documentation a nomination to the athletic director.
B. The AD shall refer the nomination with a written recommendation to the Athletics
Committee. The Athletics Committee shall consist of the activities principal, a teacher,
and a community member. The teacher and community member shall be selected by the
principal. The principal shall serve as an ad hoc member to the committee. The committee
shall have final approval of the nominee.
C. The principal will foreword a nomination to the HS Supervisor to be placed on the Region
IV agenda for debate. A recommendation will be sent to the Executive Director.
D. The honor shall be the retirement of the student-athlete’s jersey not his/her number. A
coach may choose not to reissue the jersey number, but the retirement of the student-athlete’s jersey would not in and of itself require that the number never be worn again.
E. It is anticipated at the retirement of the student-athlete’s jersey, an award ceremony shall be
held and the jersey shall be appropriately displayed with all the student-athlete accolades.
Appendix
(forms on pages
to follow)
FORM A
HEALTH EXAMINATION FORM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
FORM B
UNIFORM/EQUIPMENT CHECK-OUT CARD . . . . . . . . . . . . . . . . . . . . 31
FORM C
INCIDENT REPORT FORM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
FORM D
COACH’S END-OF-SEASON CHECKLIST . . . . . . . . . . . . . . . . . . . . . . . . 33
FORM E
ATHLETIC/ACTIVITY INVENTORY FORM . . . . . . . . . . . . . . . . . . . . . . 34
FORM F
LOST EQUIPMENT FORM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
FORM G
SPORT SEASON REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
FORM H
ATHLETIC/ACTIVITY BUDGET FORM . . . . . . . . . . . . . . . . . . . . . . . . . . 37
FORM I
REQUISITION FORM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
FORM J
REQUEST FOR OUT-OF-DISTRICT TRAVEL . . . . . . . . . . . . . . . . . . 39-42
FORM K
COACH’S EVALUATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43-44
FORM K(a)
COACH’S EVALUATION OF ASSISTANTS . . . . . . . . . . . . . . . . . . . . . 45-46
FORM M
EVALUATION—ADDENDUM PERSONNEL . . . . . . . . . . . . . . . . . . . . . . 47
FORM N
INTRAMURAL AND INTERSCHOLASTIC
ACTIVITIES ANALYSIS FORM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48-49
FORM O
PARENT NOTICE OF DENIAL OF PARTICIPATION (1-DP) . . . . . . . . . 50
FORM P
NOTICE OF INTENDED PERMANENT DENIAL
OF PARTICIPATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
FORM R
ATHLETIC/ACTIVITY PARTICIPATION FORM . . . . . . . . . . . . . . . . 52-53
FORM S
FEE WAIVER APPLICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
FORM U
CLUB CONSTITUTION FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . 55-56
FORM W
ALTERNATIVE/CHARTER SCHOOL ATHLETIC ELIGIBILITY . . . . . . 57
FORM X
STUDENT INDEMNIFICATION STATEMENT
(WAIVER OF LIABILITY) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
FORM Y
END OF ACTIVITY SURVEY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
FORM Z
HAZING/HARASSMENT POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
FORM AA
VOLUNTEER DRIVER FORM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
29
ANCHORAGE SCHOOL DISTRICT SPORTS PHYSICAL ~ HEALTH EXAMINATION FORM A Form A
MEDICAL HISTORY TO BE COMPLETED BY LEGAL PARENT/GUARDIAN
MEDICAL HISTORY TO BE COMPLETED BY PARENT/LEGAL GUARDIAN
Last Name (print) ________________________ First Name___________________Initial________ Date of birth______________
Have you or any members of your family under age 50 ever had a heart attack or sudden death? Y
Have you ever had any chest pain or passed out while exercising?
Y
Do you cough or have trouble breathing during or after exercise?
Y
Have you ever had an illness or injury that required hospitalization?
Y
Have you ever made repeated visits to a doctor for an illness or injury?
Y
Do you have any allergies?
Y
Are you presently taking any medications?
Y
In the past year, have you had a significant illness or injury? (i.e.: concussion)
Y
Explain any “Yes” answers:
N
N
N
N
N
N
N
N
Consent information:
• I hereby consent to emergency treatment, hospitalization or other medical treatment as may be necessary by a physician, qualified nurse, or
hospital in the event of an injury or illness.
• I hereby consent to participation in ASAA approved interscholastic activities.
• I hereby consent to travel to and from ASAA activities via school approved transportation.
• I hereby waive on behalf of myself and the above student any liability of the school or ASAA organizationally or for any of its officers, agents or
employees for injuries sustained in the interscholastic program.
• I accept financial responsibility for the above student in the event of an injury or illness.
• I accept legal responsibility of the above student in the event of an injury or illness.
• I hereby state that information submitted on this form is true.
• I hereby consent to abiding by the ASAA rules and regulations and school handbook
Parent signature
Student signature
________________
Date
HEALTH EXAMINATION TO BE COMPLETED BY HEALTHCARE PROVIDER – MD, DO, ANP, PA
Height
Vision L/20
Age
Vision R/20
Weight
Blood pressure
Circle any of the following that are abnormal and explain under “comments”:
Eyes/ears/nose/throat
Genitalia, Tanner stage
Knee/hip
PERRLA
Neurological
Back
Respiratory
Skin
Ankles
Cardiovascular
Head/neck
Other musculoskeletal
Liver/spleen/abdomen
LAB: UA, HGB/HCT (as needed)
DT (date):
Comments:
I certify that on this date, I have examined this student and find him/her physically able to compete in all
supervised activities not crossed out:
Baseball
Basketball
Bowling
Cheerleading
Diving
Flag Football
Football
Gymnastics
Hockey (boys)
Hockey (girls)
Riflery
Soccer
Softball
Swimming
Tennis
Track & Field
Volleyball
Weight Training
Wrestling
XC running
XC skiing
HCP Name (MD, DO, ANP, PA) (print) ___________________ Signature________________________ Date of exam______________
Address_______________________________________________________
Healthcare provider stamp is required here
City
State
Phone
Zip
5/2011
30
FORM B
___________________ HIGH SCHOOL
UNIFORM/EQUIPMENT CHECK-OUT CARD
NAME:________________________ GRADE:____________ PARENT/GUARDIAN:_______________________
ADDRESS:__________________________________________________________________________________
HOME PHONE:_____________________________________ PARENT BUS. PHONE:______________________
ITEMS
DATE OUT
DATE IN
SIGNATURE
31
FORM C
ANCHORAGE SCHOOL DISTRICT
INCIDENT REPORT FORM
School/Facility: ___________________
Incident/Claim No.
__________
Page 1 of ___
This form is to be completed and filed with the Risk Management Department within 48 hours of any incident involving personal
injury or property damage regardless of the individual’s status. It supplements and does not replace the vehicle accident report
or State of Alaska workers’ compensation form.
Serious injuries should be reported immediately by phone to 742-4371.
Incident Date/Time:
/
Attach photos and witness statements whenever possible
/ 20
AM/PM Type of Incident:
Personal Injury
Name:
Date of Birth:
Home Address:
City:
Home Phone:
Status:
/
/
Sex:
Property Damage
M
F
State: AK Zip: 99
Work Phone:
Student
Visitor
Volunteer
Contractor
Job Title:
Supervisor:
Have you ever had a similar incident?
Yes
Employee -
F/T
P/T
Temp
Date of Hire:
/
/
No If Yes, explain:
Location of Incident (Facility, Room#, Area, etc.):
Witness(es):
(attach witness statements)
Detailed Description of Incident:
Signature:
Medical Treatment:
School Nurse
Date/Time of Treatment:
Diagnosis:
Body Part(s):
/
/ 20
Abrasion
Exposure
Repetitive Motion
Abdomen
Eye
Knee
Left
_
Bite/Sting
Fracture/Break
Respiratory
Ankle
Face
Leg
Right
Clinic
Arm
Fingers
Neck
E.R.
Hospital
Name of Facility:
_ AM/PM Provider (Dr./RN/PA/LPN/etc.):
Bruise
Irritation
Sprain/Strain
Back (lower)
Foot
Pelvis/Hip
Burn
Laceration
Stress
Back (upper)
Forearm
Shoulder
Concussion
Puncture
Other:
Chest
Groin
Skin
Dislocation
Repeat Trauma
Ear
Hand
Toes
Elbow
Head
Wrist
Other:
Supervisor/Nurse Comments:
Cause:
Caught Between
Collision/Bumped
Medical Condition
Misconduct
Improper use
Lack of Training
Struck by
Horseplay
Inattention
Overexertion
Property Loss/Damage
Mechanical Failure
Lack of Procedure
Other:
Fighting
Corrective Action Plan:
Name of Supervisor/Nurse(Print):
Signature/Date:
Revised 5/2004
This form replaces the following ASD Forms –
Illness and Injury Form 301A (8/02), Visitor/Volunteer Accident/Incident/Injury Report (06/02), and Student Incident/Injury Report (7/96)
32
FORM D
___________________ HIGH SCHOOL
COACH’S END-OF-SEASON CHECKLIST
(Due two weeks after end of sport season)
SPORT:______________________________
COACH:_____________________________
1. All equipment put away and inventory turned in to___________________________ .
_____________ 2. Lost Equipment Form completed and turned in to____________________________ .
_____________
3. Keys turned in to_______________________________________________________ .
_____________
4. Coaches’ lockers cleaned and vacated._____________________________________ _____________
5. All team lockers cleaned and vacated, and combination locks turned
in to the P.E. Office
6. Sport Season Report completed and turned in to____________________________ .
_____________ _____________
7. Arrangements made with ____________________________ for awards.__________ 8. Awards lists turned in to ___________ one week prior to awards
presentation.
_____________
9. Athletic/Activity Budget Form for next year completed and turned
in to__________________________________________________________________ .
_____________
10. Roll book turned in to___________________________________________________ .
_____________
11. Coaches’ evaluation completed and signed by______________________________ .
_____________
12. Intramural and interscholastic activities analysis form completed.
_____________
33
FORM E
___________________ HIGH SCHOOL
ATHLETIC/ACTIVITY INVENTORY FORM
SPORT/ACTIVITY:_____________________
COACH/SPONSOR:____________________
DATE:_______________________________
ITEM
34
NUMBER
DESCRIPTION
CONDITION
DISCARD
ON HAND
FORM F
___________________ HIGH SCHOOL
LOST EQUIPMENT FORM
SPORT:______________________________
COACH:_____________________________
NAME OF STUDENT
EQUIPMENT LOST/DAMAGED
REPLACEMENT
COST
DATE PARENT
CONTACT
DATE
PAID
35
FORM G
___________________ HIGH SCHOOL
SPORT SEASON REPORT
SPORT:______________________________
COACH:_____________________________
DATE:_______________________________
1. Number of Participants:
A. By grade (9)___________ (10)____________ (11)____________ (12)____________
B. By sex Male____________ Female____________
C. By ethnic origin
D. Largest turnout
E. Total finishing season
2. Total Practice Hours:________________
3. Number and extent of injuries:
4. Fighting or serious unsportsmanlike incidents:
5. Win/Loss record:
Recommendation for next year:
36
FORM H
___________________ HIGH SCHOOL
ATHLETIC/ACTIVITY BUDGET FORM
SPORT/ACTIVITY:____________________________________________________________________________ COACH/SPONSOR:___________________________________________________________________________ DATE:______________________________________________________________________________________ OBJECTS/SUMMARY OF PROGRAM:____________________________________________________________
PROJECTS:_________________________________________________________________________________
PROPOSED BUDGET:_________________________________________________________________________
EXPECTED EXPENDITURES:
TOTAL EXPECTED EXPENDITURES:
1. Equipment_________________________
2. Supplies__________________________
3. Transportation_____________________
4. Region IV__________________________
5. Services___________________________
a. Officials________________________
b. Cleaning_______________________
c. Statistics______________________
d. Security_______________________
e. Supervision____________________
6. Awards____________________________
7. Miscellaneous______________________
EXPECTED REVENUES:
TOTAL EXPECTED REVENUES:
1. Gate receipts_______________________
2. Concessions_______________________
3. Others____________________________
37
FORM I
___________________ HIGH SCHOOL
REQUISITION FORM
DATE
CODE
DEPARTMENT
FOR
CATALOG INFO (name, year, no., page, etc.)
COMPLETE NAME & ADDRESS OF CO.
REMARKS:_________________________________
INSTRUCTIONS:
Quantity Unit
1. Submit TYPED DUPLICATE COPIES
2. Separate forms for each vendor
3. Separate forms for each code account
4.‑Use current catalog & prices
COMPLETE DESCRIPTION
(Size, brand, color, model, title, author, copyright, etc.)
Catalog
Page No.
Unit
Cost
TOTAL
COST
DEPARTMENT HEAD APPROVAL (Denotes requested items in harmony with ASD curriculum guidelines)
Liaison Administration Acknowledgement
Budget Principal Approval
REQUISITION NUMBER__________________ Code______________________ Date____________________ 38
FORM J—pg. 1
REQUEST FOR OUT-OF-DISTRICT TRAVEL
STUDENT TRAVEL
Any out-of-district travel by students under the auspices of the School District, with the exception of travel to contiguous Boroughs or ASAA State Tournaments and Meets, must receive approval of the Principal and the Secondary
Executive Director, or his/her designee as outlined in Section 460 of the School Board Policy Manual. The “Request
For Out-of-District Travel’’ form must be completed and include recommendation plus have the approval of the
Secondary Executive Director, or his/her designee. Sponsor must accept ASD travel policy.
460.4 (PM) CRITERIA FOR OUT-OF-DISTRICT STUDENT TRAVEL
All decisions relative to approval of out-of-district student travel and the funding for such travel shall be based on the
following criteria. The application must document each requirement.
A. Travel must be related to educational or approved activity programs.
B. Travel must provide opportunities that are not available within the District. Priority will be given to those trips that
do not interfere with the school calendar. If trips are requested while school is in session, trips related to academics will be limited to 5 schools days per year. Trips related to activities/athletic will be limited to 3 school days per
season. Absences during trips generated by an ASD initiated program will be recorded as an activity absence.
Absences from trips initiated for academic enrichment will be recorded as a prearranged absence.
C. The number of adults participating in the travel to supervise students must be approved by High School
Education. The ratio of adult to students may vary depending on the activity. In general, a ratio of 1 to 10 is
required. If the trip is not a part of the ASD educational program, any leave expenses incurred must be covered by
fund raising activities, the ASD professional leave bank, or LWOP/personal leave opportunities.
Coverage by an administrator or designee is required when the trip is related specifically to an ASD academic
or activity program.
D. School programs for students not traveling must continue at the level expected if the trip did not occur.
Applications must provide assurances that this will happen. Students traveling must maintain their overall educational program. It is highly recommended that students attend school while on these trips, whenever possible.
E. The trip must be safe and adequate security must be provided.
There must be assurance that adequate medical care is available. It is highly recommended that at least one
chaperone have a current first aid certificate.
F. The proposal must anticipate all possible contingencies including potential liability, emergency situations, and
provisions for disciplinary matters. Written parent or guardian permission must be secured.
G. Impact of fund raising activities upon the students, the school, and the community must be reasonable and possible within the target community. A plan to handle the cancellation of a participant, the trip itself or other factors
that might result in financial liability associated with advance ticket purchase are not the responsibility of the
Anchorage School District.
H. Travel must be approved prior to encumbrance of advance ticket purchases. Trips outside the State of Alaska
must be approved 1 semester prior to the trip departure. Trips within the State of Alaska must be approved 30
days prior to departure.
I. Applications must be complete when submitted. Failure to provide all information requested may result in denial of
travel.
39
FORM J—pg. 2
REQUEST FOR OUT-OF-DISTRICT TRAVEL
School_______________________________________________ Date__________________________________
Organization or Individual Requesting Travel
Names of Staff Involved:
Activity____________________________________ Staff Sponsor_____________________________________ Administration/Designee____________________________
Other volunteers__________________________________
Dates of Activity____________________________ Location_________________________________________
Number of Students Involved____________________________________________________________________
Estimated Cost:
Substitute Teacher
$_________________________ Travel (Land, Air, Ferry)
$_________________________
Lodging$_________________________
Food$_________________________
Misc.$_________________________
TOTAL EXPENSES $_________________________ Fund Raising (List all fund raising activities anticipated with estimated amounts projected for each.)
1. District Funds $__________________________
2. School Activity Funds (Money
raising activities within the school)
_______________________ $_________________________
________________________ $__________________________
________________________ $__________________________
3. Community Funds (Money raising
activities outside the school)
_______________________ $_________________________
________________________ $__________________________
________________________ $__________________________
TOTAL INCOME $__________________________
1. Explain how travel is related to education or approved activity programs. Include opportunities that students will experience that are not
available within the district.
2. If travel occurs during school time, attach plans for students not traveling that indicate how quality education will be maintained.
3. Will traveling students attend school? Where? How long?
4. Describe safety and security plans. Include medical care and criteria for evaluation political situations that may threaten students safety if
applicable.
5. Describe contingency plans. Students must agree to abide by all ASD Student Handbook regulations. (Students should each sign for a
handbook.) Include provision for disciplinary sanctions that could involve sending a student home early.
6. Describe how fund raising will impact students, school, and community. Include cancellation policy and financial liability policy of advance
purchased tickets; if applicable.
7. Attached travel itinerary with dates, locations, and places of residence, mode of transportation and any other pertinent materials.
8. All adult travelers must sign page 3 of Form J.
_____Approved _____Denied
Principal’s Signature:________________________________________________________________________________________________________ Supervisor, Secondary Education Signature:____________________________________________________________________________________
40
FORM J—pg. 3
DISTRICT-SPONSORED TRIPS POLICY FOR
TRAVEL WITH STUDENTS
Event and Date_______________________________________________________________________________
All out-of-district travel is defined by and undertaken in accordance with applicable School Board policy and with the approval of
the appropriate division executive director.
All adults who travel with and supervise or assist in the supervision of ASD students on an out-of-district trip agree that their
supervisory responsibilities extend to 24 hours each day for the full period of the trip. This is true whether they are acting in the
capacity of coaches with direct responsibility for team members, team sponsors for the activity, parents/volunteers who have
offered to provide supervision for the trip, or are an administrator or administrative designee acting as the district representative
overseeing the trip. The same behavior expectations exist for all adults as well as students:
• The use or possession of alcoholic beverages by any adult or student is prohibited
• No firearm or weapon is to be present in any vehicle or on the person of any adult or student
• All Anchorage School District behavior guidelines, including the Drug and Alcohol Policy, apply to all students
• The Anchorage School District Drug Free Work Place policy which prohibits the possession, use, distribution or sale of illicit
drugs, is in effect and extends to all personnel, including volunteers, who have supervisory responsibilities for students
• All adults will be available at all times, 24 hours a day, to assist student or other adults
Any Anchorage School District employee working in the capacity described above, or on approved Civic Leave to work with
young people who may or may not be ASD students, who violates this policy will be subject to disciplinary action up to and
including the termination of their employment with the Anchorage School District.
As a coach/sponsor/administrator or designee/volunteer, I have read and agree to abide by the Anchorage School District policy
governing travel with students
Signature:______________________________________________________________Date________________________________________________
Printed Name:__________________________________________________________Capacity_____________________________________________ Accepted/Building Principal:______________________________________________Date________________________________________________
41
STUDENT TRIP TRANSPORTATION GUIDELINES
Whenever ground transportation is required for 10 or more occupants in a single vehicle, students must be transported
in a school bus. Municipal transit buses (People Mover) may also be used for local trips. The ASD Transportation
Department must be contacted (742-1200) to schedule all school bus transportation. Trips on the People Mover system are scheduled through Community Resources (742-4146). This applies to all school related activities.
USE OF COMMERCIAL VEHICLES
The Transportation Department will make arrangements for travel with approved school bus companies. Student travel in motor coaches, limousines and other vehicles that do not meet Federal Motor Vehicle Safety Standards for school
buses will not be approved.
USE OF VANS
The use of vans or other vehicles with rated capacity of 10 passengers or more is prohibited.
USE OF PRIVATE VEHICLES
The use of private vehicles for student transportation outside the boundaries of the Anchorage School District and
overnight activities is prohibited.
PARENT/ADULT TRANSPORTATION OF STUDENTS
The School Board recognized the necessity of utilizing parent and adult transportation of students on an individual or pool basis to some school sponsored programs, i.e., field trips, etc. It shall be the principal's responsibility
when establishing programs utilizing such transportation to ensure:
a. No more than 10 occupants may be transported in a single vehicle regardless of the number of seats and
seat belts available.
b. The parent or guardian has given permission for the student to ride in a private vehicle and to participate
in the activity.
c. The driver of the private vehicle is a responsible adult, 21 years of age or older, with a valid driver's license.
Principals should use discretion with any driver under the age of 25.
d. The owner has a minimum of $100,000/$300,000 liability insurance on the vehicles being used.
e. It is highly recommended that a seat belt positioning booster seat be used for students under age 8, unless
the student has reached 4’9” in height.
f. The vehicle operator is informed that students 12 years of age or younger will not be permitted to ride in
the front passenger seat of vehicles equipped with a front passenger side air bag.
g. The driver/owner has completed and signed the District Insurance Confirmation form.
USE OF RENTAL VEHICLES
Note: It is a violation of Federal law for a vendor to sell or lease passenger vans with capacity of 10 or more students to
a school district for the purpose of transporting students.
a. Items a, b, c, e, and f above must be followed
b. Additional liability and physical damage insurance, provided by the rental company, must be purchased
This policy applies to District employees as well as parents, guardians and other adults.
Revised 1/16/2008 Risk Management - MK
42
FORM K
COACH’S EVALUATION
PLAN FOR
IMPROVEMENTPROFICIENT
A. Administration
1. Care of Equipment (issue, inventory, cleaning, etc.) ____________________________________
2. Organization of staff ___________________________________
3. Organization of practices ___________________________________
4. Communication with coaches ___________________________________
5. Adherence to district and school philosophy
(eligibility reports, inventories, budgets,
follow-up, scores reported, etc.) ___________________________________
6. Public relations ___________________________________
7. Supervision ___________________________________
B. Skill
1. Knowledge of Fundamentals ___________________________________
2. Presentation of Fundamentals ___________________________________
3. Conditioning ___________________________________
4. Game preparation ___________________________________
5. Prevention and care of injuries (follow-up w/parents)
C. Relationships
1. Enthusiasm
a. for working with students __________________________________
b. for working with staff (support to other programs) __________________________________
c. for working with academic staff __________________________________
d. for the sport itself __________________________________
2. Discipline
a. firm but fair __________________________________
b. consistent __________________________________
43
FORM K pg. 2
COACH’S EVALUATION
PLAN FOR
IMPROVEMENTPROFICIENT
3. Communication with players
____________________________________
a. Individual
____________________________________
b. As a team
____________________________________
D. Performance
1. Appearance of team on field or floor
____________________________________
2. Execution of team on field or floor
____________________________________
3. Attitude of team on field or floor
____________________________________
4. Conduct of coach during game
____________________________________
E. Training and Experience
1. Knowledge of sport/activity
____________________________________
2. Education for injury treatment or prevention
(current First Aid Certification)
____________________________________
3. Coaching/sponsoring experience
____________________________________
4. Teacher certification
____________________________________
5. Professional growth
____________________________________
Evaluator Comments (optional). Use additional page if necessary:
Evaluatee Comments (optional). Use additional page if necessary:
Number of conferences held and dates:
Signature of Evaluatee
Date
Signature of Evaluator
Date
The evaluatee’s signature does not mean agreement with the contents of evaluation; however, the signature does acknowledge receipt of the evaluation.
44
FORM K(a)
COACH’S EVALUATION OF ASSISTANTS
PLAN FOR
IMPROVEMENTPROFICIENT
A. Administration
1. Care of Equipment
__________________________________________
2. Organization of Staff
__________________________________________
3. Practice Organization
__________________________________________
4. Adherence to Policy
__________________________________________
5. Public Relations
__________________________________________
6. Supervision
__________________________________________
7. Completion of Duties
__________________________________________
B. Relationships
1. Students
__________________________________________
2. Sports Staff
__________________________________________
3. Faculty
__________________________________________
4. Community Groups
__________________________________________
C. Discipline
1. Firm but Fair
__________________________________________
2.‑Consistent
__________________________________________
D. Communications With
1. Individuals
__________________________________________
2. Team
__________________________________________
E. Skills
1. Knowledge of Fundamentals
__________________________________________
2. Presentation of Skills
__________________________________________
3. Conditioning
__________________________________________
4. Game Preparation
__________________________________________
5. Prevention/Injury Care
__________________________________________
6. General Knowledge
__________________________________________
7. Current Rules
__________________________________________
45
FORM K(a)—pg. 2
COACH’S EVALUATION OF ASSISTANTS
PLAN FOR
IMPROVEMENTPROFICIENT
F. Performance
1. Execution of Team
__________________________________________
2. Attitude of Team
__________________________________________
3. Conduct During Practice
__________________________________________
4. Conduct During Game
__________________________________________
G. Self-Improvement
1. Attends Staff Meetings
__________________________________________
2. Attends Clinics/Workshops
__________________________________________
3. Self-motivated
__________________________________________
Evaluator Comments (optional). Use additional page if necessary:
Evaluatee Comments (optional). Use additional page if necessary:
Number of conferences held and dates:
Signature of Evaluatee
Date
Signature of Evaluator
Date
The evaluatee’s signature does not mean agreement with the contents of evaluation; however, the signature does acknowledge receipt of the evaluation.
46
FORM M
EVALUATION—ADDENDUM PERSONNEL
NAME_________________________________________ DATE________________________________________ ASSIGNMENT___________________________________ EVALUATOR_________________________________
It is the philosophy of the Anchorage School District that all employees, even the best employees, can
improve their performance. It is the primary goal of the professional evaluation to assist in improving
performance generally and, in this instance, the level of coaching or activity sponsorship performance.
Therefore, a “plan for improvement” notation in one or more areas of the evaluation form does not necessarily mean unsatisfactory performance.
SELF-EVALUATION
1. Statement of personal goals and/or program goals as they relate to your assignment. (To be completed
at the start of your assignment.)
2. Statement of self-evaluation on applicable criteria relative to completion of goals statement. (To be
completed at the conclusion of your assignment).
47
FORM N
School___________________________ Year__________________
SEX EQUITY
INTRAMURAL AND INTERSCHOLASTIC
ACTIVITIES ANALYSIS FORM
(Please list each activity)
ACTIVITY #1
ACTIVITY #2
ACTIVITY #3
___________ _____________________
Male Female Male Female MaleFemale
Number of Students on Team (Male & Female)
CRITERIA
1. BUDGET
1a. Amount of District Support Budget
1b. Amount of Non-District Support Budget
(Booster Clubs, etc.) 1c. Coaches Addendum
1d. Number of Buses
1e. Travel (Add’l $ for any out-of-district transportation)
2. EQUIPMENT AND SUPPLIES
Average annual $ spent (high school only)
Number of uniforms provided per athlete
Personal equipment provided (shoes, etc.)
3a. GAME SCHEDULE
Number of Games/Events per Season
Days & Time of Games/Events (may list on attached sheet)
3b. PRACTICE SCHEDULE
Number of Practice Hours per Season
Days and Times of Practices
4. OUT-OF-DISTRICT TRAVEL SCHEDULE
Number of Trips Scheduled this Year
Days and Times of Trips (may list on attached sheet)
48
5. HOURS OF COACHING AVAILABLE
FORM N-Pg.2
School___________________________ Year__________________
SEX EQUITY
INTRAMURAL AND INTERSCHOLASTIC
ACTIVITIES ANALYSIS FORM
(Please list each activity)
ACTIVITY #1
ACTIVITY #2
ACTIVITY #3
___________ _____________________
Male Female Male Female MaleFemale
6. COACHES
Number
Years Experience
Ethnic Race C=Cauc H=Hispanic B=Black N=Native A=Asian
7a. LOCKER FACILITIES, yes or no
7b. PRACTICE FACILITIES, yes or no
7c. COMPETITIVE FACILITIES, yes or no
8. SUPPORT SERVICES
Number of Pep Assemblies
Number of Games Attended by Rally Squad
Number of Games Attended by Pep Band
Booster Club (yes or no)
Number of Awards to Team Members (Letters)
Letter Club (yes or no)
9. PUBLICITY
Number of Games Covered by Community Press
Number of Games Covered by School Newspaper
Publicity Media Used * (List numbers from key below)
*KEY 1) Printed Schedules
5) Signs or Banners Outside School
2) School Newspaper
6) P.A. Announcements or Bulletins
3) Community Paper
7) Newsletters
4) Banners or Posters in School
49
Parent Notice Form
1-DP
FORM O
PARENT NOTICE OF DENIAL OF PARTICIPATION
IN EXTRACURRICULAR PROGRAM
(Student)
(Name of Parent, Guardian or Custodian)
(Date)
(Street)
(City)
(State)
You are hereby notified that your son/daughter has been temporarily denied participation___________________. The denial
begins on__________________________,ending___________________________.
(Date)
(Date)
The incident which caused this action has been discussed at a meeting with your son/daughter.
This action was taken for the following reasons:
During this denial,__________________________________is expected to attend practice, but he/she will not be
permitted to participate in __________________________________unit ________________________________.
(Activity)(Date)
You have the right to appeal this action to the activity appeals board, consisting of the assistant principal in charge of athletics,
athletic director or representative of the athletic/activity program, one teacher, and two students. Notification of your decision to
appeal must be made within 24 hours of the date the denial is to begin. If you wish to appeal this matter, please contact me so
that arrangements can be made.
If you have any questions about this situation, please contact me.
Sincerely,
_______________________________________________________
Signature of Advisor/Coach/Administrator
cc: Principal
Athletic Director/Activity Sponsor
Student’s file
50
Intended Permanent Denial of Participation Form
2-DP
FORM P
NOTICE OF INTENDED PERMANENT DENIAL OF
PARTICIPATION IN AN EXTRACURRICULAR PROGRAM
(Student)
(Date)
(Name of Parent, Guardian or Custodian)
(Street)
(City)
(State)
You are hereby advised that I will recommend that ____________________ be denied participation for the remainder of the year/
season in (Activity)
The reason(s) for this recommendation are as follows:
(The nature of the misconduct and the date and time of its occurrence and conduct code section(s) violated.)
You have the right to appeal this action to the activity appeals board to challenge the reason for this possible action. Please
contact me to arrange a time for the hearing. The activities appeal board consists of the assistant principal in charge of athletics, athletic director or representative of the athletic/activity program, one teacher, and two students. The activities board will
then make a recommendation to the principal, who will render a decision on the matter. You may request a time extension for the
hearing if you are unable to attend at the time and date specified. Please immediately notify me by phone at ___________if you
wish to reschedule the hearing.
Also, if you do not wish to appear at the hearing, please notify me.
_______________________________________________________
Signature of Advisor/Coach/Administrator
cc: Principal
Athletic Director/Activity Sponsor
51
FORM R
Anchorage School District
2015-16 High School Athletic/Activity Participation
READ AND COMPLETE THE FOLLOWING:
Last Name
First Name
Middle Name
M/F Grade
Birth Date
______Yes ______No
SPORT OR ACTIVITY
Current High School
A new form is required for each sport/activity
Attended Other High Schools?
ASD Student ID #
Parent/Guardian Name
Work Phone #
Emergency Contact #
Cell Phone #
Parent/Guardian Name
Work Phone #
Emergency Contact #
Cell Phone #
THIS SECTION TO BE COMPLETED BY ACTIVITY OFFICE. PLEASE DO NOT WRITE IN THIS SPACE.
Physical Date
Practice Eligibility Date
Semester GPA Quarter GPA
Credits Earned
■
Baseline Fee
Classes Passed/Enrolled
■
Baseline Test
■
TAD
Concussion Fact Sheet
Fee
■
Checked By
Parent Acknowledgement
Current ASD High School Attending
Release of Liability, Waiver of Claims, Assumption of Risks, and Indemnity Agreement
This agreement affects your legal rights and responsibilities . Please read it carefully before you sign it . Please consult an attorney if you have any questions
about anything contained in this agreement .
In consideration for the opportunity to participate in ASD activities, it is the purpose of this agreement to waive claims and release the Anchorage School District
and others from all liability for personal injury, property damage, and wrongful death, including if caused by the Anchorage School District or other persons.
Parties released under this agreement include the Anchorage School District, its board members, administrators, teachers, coaches, employees, agents, and insurers, as well as all other persons or entities acting in any capacity on the District’s behalf (together referred to as the “ASD”).
Please review and initial each paragraph:
____ I have read the ASD and/or site activity guidelines and understand their
contents. I have read and understand the eligibility requirements and
code of conduct for the activity in which the student will participate,
including training rules required of students participating in ASD activities. I understand the coach may add specific rules and regulations for
the activity that he/she supervises. I understand and recognize the importance of the participant following the ASD’s rules and the coach’s instructions regarding playing techniques, training, and other team rules.
____ I understand that the coaches and other employees seek safety, but
are not infallible. Possible errors include, but are not limited to, being
ignorant of a participant’s abilities, failing to give adequate warnings or
instructions and negligence generally associated with the activity.
____ I understand that all extra-curricular activities have a certain degree of
risk, including known and unknown risks. I understand that many of
these risks are essential to the activity and, therefore, cannot be eliminated. I understand that these risks include bodily injury ranging from
minor sprains and contusions, to major injuries including concussion,
spinal injuries, disfigurement, and injuries that may cause paralysis, illness, disease or even death, as well as psychological injury. I understand
an injury may impair the participant’s future ability to earn a living, to
engage in business, social, and recreational activities, and to generally
enjoy life. I understand the following describes some but not all of the
risks that may result in injury, death or property damage:
• Equipment failure
• Failure to properly maintain equipment
• Inadequate coach/instructor training or supervision
• Failure to give adequate warnings or instruction
• Failure by participants to follow instructions
• Participant’s exceeding their skills or physical condition
• Vehicular accidents
• The participant’s own negligence and the negligence of others
• Dehydration, exhaustion, cramps, hypothermia and fatigue
• Collisions with other participants, equipment and other objects
• Collisions with the ground and floors
• Adverse weather conditions
• Unavailability of immediate medical care
____ I agree that participation in the activity is VOLUNTARY and based on
my independent assessment of the risks involved.
____ I understand that ASD will not assume responsibility for injuries,
death and damages sustained in connection with the activities .
____ By signing below, I acknowledge that the participant and I are
ULTIMATELY RESPONSIBLE for my/his/her own safety during
the participation in ASD activities, including the use of facilities and
equipment.
____ I expressly agree and promise to accept and assume all the risks to myself
and/or the participant associated with the ASD activity.
____ I understand that primary accident insurance coverage is my responsibility. If the participant is a non-ASD alternative education program/home
school student, I further understand that ASD secondary accident insurance will not cover the participant.
____ I give my consent to emergency treatment, hospitalization, or other
medical treatment as may be necessary by emergency medical personnel, hospitals, physicians and other medical providers, in the event of an
injury or illness.
____ I authorize the school to transport the participant to and from ASD
activities via ASD approved transportation. I accept the responsibility to
pay the cost of transportation should the participant be sent home early
from an out-of-town event as a result of their behavior.
____ I HEREBY VOLUNTARILY RELEASE, FOREVER DISCHARGE,
AND AGREE TO INDEMNIFY AND HOLD HARMLESS THE
ASD FROM ANY AND ALL CLAIMS, DEMANDS, OR CAUSES
OF ACTION, WHICH ARE IN ANY WAY CONNECTED WITH
PARTICIPATION IN THESE ACTIVITIES, INCLUDING ANY
SUCH CLAIMS WHICH ALLEGE NEGLIGENT ACTS OR
OMISSIONS OF ASD . I ACCEPT SOLE FINANCIAL AND
LEGAL RESPONSIBILITY FOR THE NAMED STUDENT
IN THE EVENT OF INJURY OR ILLNESS AND AGREE TO
INDEMNIFY FOR ANY INJURIES TO MY CHILD ARISING
OUT OF THE ASD ACTIVITY . I ACCEPT SOLE FINANCIAL
AND LEGAL RESPONSIBILITY FOR THE NAMED STUDENT
FOR PROPERTY DAMAGE, LOST EQUIPMENT, AND/OR
DISCIPLINARY SANCTIONS .
____ By signing this document, I acknowledge that if anyone is hurt or
killed or property is damaged during the participant’s participation
in the ASD activity, I may be found by a court of law to have waived
my right to maintain a lawsuit against ASD on the basis of any claim
from which I have released them herein .
Having read the above and having understood the dangers and potential risks involved in playing or practicing the above activities, I give my consent as the parent/legal guardian of the participant, ____________________ (student’s name), to participate in the above-named activity.
I HAVE HAD SUFFICIENT OPPORTUNITY TO READ THIS ENTIRE DOCUMENT . I HAVE READ AND UNDERSTOOD IT, AND I AGREE TO
BE BOUND BY ITS TERMS .
Student Signature
Parent/Guardian Signature
Date
HAZING PLEDGE: I promise to not be involved in any hazing/harassment incident, no matter how minor it may seem, and to do everything in my power to help my team/school achieve
the goal of a hazing/harassment-free year. I understand that I may be suspended or expelled from my team and/or school for any incident in which I have participated or been an idle witness. I
understand that by signing this agreement, I agree to abide by these policies for as long as I participate in activities/athletics in the Anchorage School District.
We acknowledge that we have read and understand all aspects of this form including the conditions of student participation and eligibility on the reverse side .
HIG-1489 (05-15)
52
FORM R—pg. 2
HIGH SCHOOL STUDENT ELIGIBILITY REQUIREMENTS
Participation in high school athletics is a privilege. All students are expected to comply with
local, state, and federal laws and the rules and regulations of the Anchorage School District.
Students will be subject to denial of the ability to participate if they do not meet eligibility
requirements, engage in behavior that is detrimental to the well being of the team or school, are
in violation of the tobacco rule, are in violation of the drug and alcohol rule, or commit criminal
acts as defined in the ASD Statement of Student Rights and Responsibilities. In all cases the
Superintendent or his designee retains the right to review and revise any disciplinary action.
A student is eligible to participate in the interscholastic activities of only one member school
per year, except as provided under the Transfer/Residency Rule (Section 9 of ASAA Handbook).
That school shall be considered the School of Eligibility. A student who is simultaneously
enrolled at more than one member school and who wishes to be eligible to participate in the
interscholastic activities of one of those schools, must designate that school as the School of
Eligibility. The School of Eligibility must ensure that the student meets all eligibility requirements before being permitted to participate.
A. To be eligible during a school semester for participation in interscholastic activities, a student
must:
1. Be properly registered in a 9-12 high school program in the ASD, an ASD charter school,
ASD alternative school or program.
a. A student enrolling in an ASD charter school, alternative school or program during the
first semester of ninth grade; and a student transferring from out-of-district who attends
an ASD charter school, alternative school or program after the first semester of the ninth
grade, must designate a member school within the district as the School of Eligibility.
b. The School of Eligibility of a student, other than a first semester freshman, who transfers to an ASD charter school, alternative school or program from another school within
that district, will be the member school from which the student transferred.
c. A student who transfers without a bona fide change of residence of parents or guardians, is ineligible for Varsity, State Qualifying and State Championship interscholastic
competition for one calendar year, from the date of first attendance in the new school.
Students who live with coaches are ineligible. At schools with no sub-varsity teams,
the student could ask for a waiver to participate on the varsity team during the regular
season, but would not be able to participate at either conference or state tournaments.
2. Have a qualifying G.P.A.:
a. All first semester freshmen are immediately eligible at the beginning of the school
year. At the end of the 1st quarter, they must have a 2.0 GPA to remain eligible for the
remainder of the semester.
b. Second-semester freshmen, all sophomores, all juniors, and all seniors must have an
overall 2.0 GPA during the previous semester and end of first and third quarters.
Students who do not meet the GPA portion of this requirement may regain eligibility
during the current semester by achieving and maintaining an overall 2.0 GPA at the end
of the quarter or semester using the grades earned during the nine-week grading period.
c. Students who did not pass 5 classes the previous semester may regain eligibility by
retaking and completing the course failed prior to the next grading period. Grades
are checked at the beginning of each fall sports season and at the end of each quarter/
semester. For purposes of this section, academic deficiencies may be made up through
correspondence courses or summer school. (Correspondence courses must be completed
and postmarked prior to the eligibility check. Athletes may begin participation once the
final grade is posted.) Grades must be posted by the start of the first (Fall) sports season.
The first (Fall) season begins the last Monday in July or the first Monday of August.
3. Be enrolled in the required number of semester classes:
a. All freshmen, all sophomores, all juniors, as well as seniors who are not on track to
graduate must be enrolled in a minimum of five (5) semester classes that lead to granting
of credit toward graduation from the school district.
b. Seniors who are on track to graduate must be enrolled in a minimum of four (4) semester classes in the district. Seniors who have a minimum of 17.5 credits at the beginning
of their senior year and who enroll in a minimum of four (4) semester classes the first
semester will be eligible during the second semester as long as enrolled in a minimum of
four (4) classes and enrolled in enough classes to graduate second semester.
c. For purposes of eligibility, "enrolled" means the student has registered and remains in an
approved course requiring regular attendance and/or coursework. College courses may
be used to determine the number of courses for enrollment if: 1) the student is currently
enrolled in the course, and 2) the course has been approved for ASD credit through
Credit By Choice Program. The following units of credit do not qualify for purposes of
determining eligibility: high school credit issued for middle school courses; the World
Languages Incentive Credit; physical education waiver, and the credit by examination.
d. King Career Center courses will be counted as three(3) semester classes.
B. Student eligibility is checked on the first day of the fall sports season. Eligibility will be
checked again, the second Monday of each subsequent quarter. Student’s who were not eligible during a previous quarter/semester, may practice, but not play, after school on the last
day of the quarter, pending the new findings of eligibility.
C. Students who do not meet the eligibility rules of ASD and ASAA to participate in interscholastic activities due to academic deficiency may have the ability to practice with the team
for the remainder of the quarter as long as all of the required paperwork is submitted to the
Activities office. The student will be able to practice only, they will not be issued a uniform
to play in a contest until the end of the next grading period. After the next grading period,
eligibility may be regained.
IN ORDER TO PARTICIPATE:
1. A physician’s clearance to play must be on file at the school. This clearance is good for
one year but must not expire during the season of the sport in which the student is
participating.
2. A High School Athletic Activity Participation form must be signed and on file, and participation guidelines must be acknowledged.
3. Students and parents must comply with the ASAA pre-particiaption guidelines.
4. All records must be in order and forms must be on file in the Activity Office before the
student is eligible to participate in any athletic programs.
5. Students pay an activity fee per ASAA sport or apply for a fee waiver based on financial
hardship through the school activity office.
6. a. All players must have ten (10) separate days of physical practice in the same sport activity prior to the first day of competition.
b. When a student is participating in a recognized high school sport activity that overlaps
the beginning of another recognized sport season, the AASA Executive Director may
waive up to five (5) practices.
c. If a student has completed the required practices but has not competed for whatever
reason for less then two weeks, no additional practices are required before returning
to competition with the concurrence of the coach. If a student misses between 2 and 4
weeks of practice and competition, 5 additional days of practice and the concurrence of
the coach are required before returning to competition. If more than 4 weeks have been
missed, the student must have ten (10) additional days of practice and concurrence of
the coach before returning to competition.
d. Member schools permitting a student to participate in interscholastic competition without meeting the practice requirements of this section will be considered to be using an
ineligible player and will be subject to penalty under Article 12, Section 1 of the ASAA
handbook.
e. ASAA prohibits students from competing as a member of a non-school comp. or junior
hockey team beginning with the first day of high school practice until a school team has
completed its season. The prohibition on competing on a non-school team will be lifted
during Thanksgiving and winter break vacations. Although this rule does not restrict
practice on a non-school team during the high school season, no student may participate
in a high school game on a day in which he/she has participated in a “comp” practice.
Conditions of Student Participation
A. ELIGIBILITY RULES
1. Athletes must meet all eligibility requirements of the Anchorage School district and the
Alaska State Activities Association (ASAA).
2. Violation of the eligibility rules shall result in denial of participation.
B. DENIAL OF PARTICIPATION
1. An athlete who is removed from a team for disciplinary reasons will not be eligible to
practice or play another sport during the season of that sport.
2. An athlete who is suspended out of school for any reason will not be eligible to practice or
play any sport during the period of suspension. A suspension ends at midnight of the final
day of the suspension.
3. Any sanction imposed under these Conditions of Participation is separate and distinct
from any sanction which may be proposed for violation of any other school disciplinary
requirement.
4. During an appeal process the student shall not participate in the group’s activities until the
appeal process is completed.
C. DENIAL OF PARTICIPATION FROM TEAM ACTIVITIES FOR SPECIFIC
CIRCUMSTANCES
1. A student athlete who is truant for one or more classes, or who is in attendance for less
than half of his or her scheduled classes during school day cannot practice or play on that
day without principal permission. Students in violation will be suspended for two games
on the first offense, removed from the team on the second offense.
2. Equipment issued to an athlete is his/her responsibility for return or replacement. If the
equipment is not returned, replaced or paid for, no letter shall be awarded nor shall the
student be permitted to participate in any sport.
3. Denial from participating with the team for a period of time to be determined by coach/
principal/and District administrators may result from the following:
a. Insubordination
b. Obscene gestures; swearing
c. Provocation
d. Fighting
e. Stealing/Theft
f. Hazing/Initiation
g. Other disciplinary situations which may arise
4. With administrative approval, the coach may establish additional participation rules.
D. The complete Tobacco, Alcohol and Controlled Substances (TAD) Polity follows.
Time period during which policy applies
The policy in this section applies to any student who is participating or has participated
in interscholastic activities starting from the students' first participation in interscholastic
activities, including formal practices which precede interscholastic competition after the
initial signing of the Student/Parent/Legal Guardian (TAD) Acknowledgement Form, at any
ASAA member school, and continuing until the student graduates from high school.
Students sanctioned under the TAD guidelines must complete ASAA education component before returning to play. Violations of this policy are cumulative and progressive
throughout a student's high school years.
TOBACCO RULES-Violations of tobacco rules cumulative throughout school year.
Students who violate the tobacco rules will be subject to the following sanctions:
a. FIRST OFFENSE FOR POSSESSION OR USE - Suspended from interscholastic
activities and practices for 10 calendar days. Fifty percent of the suspension will be
forgiven and the student may return to practice if the student and parent/guardian
complete the First Offense educational component.
b. SECOND OFFENSE FOR POSSESSION OR USE- Loss of practice and athletic
participation for forty-five calendar days.
c. Students who violate the tobacco rules while under school jurisdiction are subject to
suspension in accordance with Anchorage School District regulations and cannot participate during the length of the suspension.
E. DRUG/ALCOHOL RULESThe actual or attempted sale of, use of, possession of tobacco, alcohol, inhalants, illegal drugs,
substances designed to look like illegal drugs, substances purported to be illegal drugs, or drug
paraphernalia shall subject the athlete to loss of practice and athletic participation.
Under School Jurisdiction
Students who violate the drug/alcohol rules will be subject to:
a. FIRST OFFENSE FOR POSSESSION OR USE - Suspension in accordance with
Anchorage School District Regulations. Loss of practice and athletic participation
during the suspension. Fifty percent of the suspension from athletic participation will
be forgiven and the student may return to practice if the student and parent/guardian
complete the ASAA First Offense educational component.
b. SECOND OFFENSE FOR POSSESSION OR USE, OR FIRST OFFENSE FOR
SELLING, DISTRIBUTING, OR ATTEMPTING TO SELL - Suspension or change
in placement in accordance with Anchorage School District Regulations - Loss of practice and athletic participation during the suspension or change in placement.
Not Under School Jurisdiction
Students who violate the drug/alcohol rules while not under school jurisdiction:
a. FIRST OFFENSE FOR POSSESSION OR USE - Loss of practice and athletic participation for ten calendar days. Fifty percent of the suspension from athletic participation
will be forgiven and the student may return to practice if the student and parent/guardian complete the ASAA First Offense educational component.
b. SECOND OFFENSE FOR POSSESSION OR USE, OR FIRST OFFENSE FOR
SELLING, DISTRIBUTING, OR ATTEMPTING TO SELL - Loss of practice and
athletic participation for a minimum of forty-five calendar days.
c. THIRD OFFENSE FOR POSSESSION OR USE, OR SECOND OFFENSE FOR
SELLING, DISTRIBUTING OR ATTEMPTING TO SELL - Loss of eligibility for
the duration of Anchorage School District attendance.
F. CRIMINAL ACTS
Students who commit criminal acts as defined in the ASD Statement of Student’s Rights and
Responsibilities will be removed from the team for the remainder of the season.
1. The school will conduct an investigation independent of the Police.
2. The student may appeal the finding of the investigation to the school principal.
3. The student shall not participate in the team’s activities until the appeal process is
completed.
This is not a complete list of all eligibility rules and regulations . If you have questions,
please contact your activities principal .
See ASAA manual for definition of a bona fide move of parents or guardian .
53
FORM S
Anchorage School District
Fee waiver application 2015–16
Student name_______________________________________________ Grade_________________________
Student ID#_________________________________________________
Parent signature_____________________________________________ Date__________________________
I certify the financial information listed below is correct and agree to provide verification if asked by the school
administration. The school administrator will review your application and determine eligibility.
Confidentiality: The information provided on this completed application is strictly confidential. Personal
income information is not shared.
Family size_____________________________
Family income__________________________
Family address
_____________________________________
_____________________________________
ASD fee waiver
Income eligibility guidelines 2015–16
Household size
1
2
3
4
5
6
7
8
Additional
Yearly $
27,232
36,852
46,472
56,092
65,712
75,332
84,952
94,572
9,620
Monthly $
2,270
3,071
3,873
4,675
5,476
6,278
7,080
7,881
802
Weekly $
524
709
894
1,079
1,264
1,449
1,634
1,819
185
OFFICE USE ONLY
Verified EDS information
Approved by principal
Denied by principal
Activity clerk signature_________________________________________ Date__________________________
Principal signature____________________________________________ Date__________________________
Principal will keep this copy on file at the home school.
54
FORM U
Club name___________________________________________________
SCHOOL CLUB CONSTITUTION
Please provide the information requested below. Additional pages may be used. A signature on Section I is
required.
I.Conditions of Operation: Conditions of operation are found in Anchorage School District policy and in
the Student Handbook under Student Clubs and on the back of this form. I agree to abide by the conditions and rules contained there:
Student Signature_____________________________________________________ Date______________
II.Statement of Purpose: Include the reason for forming the Club and activities the Club will perform.
The Club may act only in the ways noted here and may raise or expend funds only for the purposes
stated here.
III. Constitution: Please provide the following:
A. Name of staff monitor:
B. Name of students proposing the club:
C. Rules of club meeting operation:
D. Process and terms for election of officers:
E. Proposed meeting times and location:
Principal Signature____________________________________________________ Date______________ 55
FORM U — pg. 2
School Clubs
Unit principals shall permit students to organize clubs within the
following criteria:
a. Students may organize extracurricular clubs provided that
the club formation and activities are student-initiated and
voluntary.
b. Membership in a student-organized extracurricular club is
open to all students.
c. A student-organized extracurricular club shall have a school
monitor who ensures that school policies are not violated but
who does not participate in the club.
d. Non-school persons (i.e., persons who are neither students
nor employees of the Anchorage School District) shall not
direct, control, conduct or regularly attend the meetings or
activities of student-organized extracurricular clubs.
e. The activities of a student-organized extracurricular club shall
take place only during non-instructional time.
f. The school shall not expend public funds to the studentorganized extracurricular club beyond the incidental cost of
providing the space for meetings.
g. Student-organized extracurricular clubs are expressly prohibited from the following: interfering with the orderly conduct of
the educational purpose and activities of the school; promoting, encouraging, or sanctioning activities that are unlawful;
abridging the constitutional rights of any person; or compelling a school agent or employee to attend a meeting that is
contrary to the beliefs of that agent or employee.
1. The school principal retains the right to prohibit activities
and meetings and to disband clubs which engage in the
above-listed conduct.
2. Student-organized extracurricular clubs may appeal to the
School Board if a school administrator orders that the club
be disbanded.
h. Student-organized extracurricular clubs must have a club
purpose statement and constitution which is approved by
the school principal prior to initiation of club activities. School
56
administration will provide a standard format, requirements
and advice on production of the purpose statement and
constitution. All statements in the constitution must be correct
and factual. The statements of purpose and constitution may
not:
1. Exclude students from membership.
2. Propose unlawful or violent acts.
3. Propose or otherwise entail a violation of any of the criteria set forth in School Board Policy 347.1 or any other
policy of the Anchorage School District.
i. A student-organized extracurricular club may raise and
expend funds for purposes only endorsed in the club statement of purpose and constitution.
j. The School District does not endorse or sponsor the meeting
or activities of student-initiated clubs. Student clubs exist as
an expression of individual rights and are the sole responsibility of the membership.
FORM W
Anchorage School District
Alternative/Charter School
ATHLETIC ELIGIBILITY
Name:___________________________________________________________________ Grade:____________ Address:_________________________________________________________________
Parent/Guardian:__________________________________________________________
Alternative School or Charter School name:___________________________________
Date enrolled:_____________________________________________________________
Grades for the Prior Grading Period
Subject
Grade
Credit Earned
1
2
3
4
5
6
7
List high school sports played this school year:
List school and high school sports and school played prior years:
PLEASE ATTACH:
A copy of student’s transcript
A current class schedule. Indicate the credits for each class i.e. French I– 1⁄2 credit; Volleyball–1⁄4 credit
THIS FORM MUST BE MAILED OR FAXED TO ACTIVITY OFFICE AT
High School______________________________________________________________ Prepared by______________________________________________________________ Date______________ Administrator signature____________________________________________________
57
FORM X
Anchorage School District
Anchorage, Alaska
STUDENT INDEMNIFICATION STATEMENT (Waiver of Liability)
STUDENT CONSENT FOR MEDICAL TREATMENT
STUDENT CONSENT TO PARTICIPATE
To the maximum extent allowed by law, I, ________________________________, being the
parent of guardian of ______________________________________________, a student at
____________________ School, agree to defend, indemnify and hold harmless the Anchorage School
District and its employees, directors and designees for expenses relating to injuries, accidents, disease,
property damage and/or property loss which may occur as a result of the student’s participation in ______
__________________________________(trip)
on ______________________________________________(dates).
I understand the Anchorage School District does not provide student medical insurance coverage or liability insurance which would cover a student’s injuries or actions. It will be my responsibility to provide for
payment of such expenses should they occur. I am aware of the hazards associated with participation in
this activity and the transportation to and from this activity, if applicable. Knowing the risks of this activity,
I give my permission for the above listed student to participate in the activity, including transportation as
arranged by trip coordinator.
I also authorize any necessary emergency transportation and medical treatment to be administered to the
above named student. I understand the Anchorage School District assumes no liability for such emergency transportation and medical treatment and that such costs will be my responsibility. Allergies and/or
special medical instructions for the student are listed below:
Additional information is available through ______________________________trip coordinator, at
__________________________.
(phone number/location)
Parent/Guardian’s Printed Name
Parent/Guardian’s Signature
Date
Emergency Contact Name
Emergency Phone No.
Home Phone No.
Risk Management 3/99
58
FORM Y
END OF ACTIVITY SURVEY
Parent _______________ Player_______________ (mark one) Date_______________ SPORT/ACTIVITY______________________________________ LEVEL (circle) C JV V N/A
COACH’S NAME
Please rate the coach in each area on a scale of 1-5, with 1 being poor and 5 being excellent. Circle the
appropriate number of NA if not applicable or if you are not able to rate the coach in an area.
1) Communication with parents
1
2
3
4
5
N/A
2) Communication with players
1
2
3
4
5
N/A
3) Organizational skills
1
2
3
4
5
N/A
4) Motivation of players/team
1
2
3
4
5
N/A
5) Discipline of team/players
1
2
3
4
5
N/A
6) Knowledge of the sport/activity
1
2
3
4
5
N/A
7) Prevention and care of injuries
1
2
3
4
5
N/A
8) Attitude/conduct during contests
1
2
3
4
5
N/A
9) Attitude/conduct during practice
1
2
3
4
5
N/A
10) Ability to teach skills
1
2
3
4
5
N/A
11) Overall rating of coach
1
2
3
4
5
N/A
Please add any comments below or on a separate piece of paper:
RETURN THIS FORM TO ACTIVITIES OFFICE.
59
FORM Z
HIGH SCHOOL
HAZING/HARASSMENT POLICY
The Anchorage School District maintains a
zero tolerance policy toward hazing and harassment of any type.
Hazing is defined by the district as any type of harassment including verbal, sexual, racial, or physical
harassment. It includes activities or actions which intimidate or threaten another individual or actions
designed to create group affiliation which can cause bodily danger, physical harm, or mental and emotional
harm.
All school district employees will support and enforce the zero tolerance policy.
Any and all infraction will result in immediate suspension until an investigation is carried out and consequences determined. Consequence may include school and/or team suspension or expulsion.
Hazing/harassment has no constructive purpose in the evolution of our team or school. It is cruel,
demeaning and biased. Please sign the pledge below and let us work as at team to be sure hazing does not
become part of our legacy at the school.
I promise not to be involved in any hazing/harassment incident, no matter how minor it may seem,
and to do everything in my power to help my team/school achieve the goal of a hazing/harassment-free
year. I understand that I may be suspended or expelled from my team and/or school for any incident in
which I have participated or been an idle witness.
60
Athlete
Parent
Coach
Date
School year
FORM AA
Anchorage School District
Volunteer Driver Form
In completing this form, I am volunteering to provide pupil transportation on an individual basis for school
sponsored programs, i.e., field trips, etc., at__________________________________________________
School for the________________________ school year.
I understand and agree that the following conditions are met:
• I am at least 21 years of age and have a current and valid driver license (attach copy).
• I maintain auto liability insurance in the minimum amount of $100,000/$300,000 bodily injury and
$25,000 property damage and will maintain such coverage throughout the school year (proof of insurance attached).
• I maintain a current vehicle registration (copy attached).
• The vehicle is equipped with operational seat belts.
• I have no DUI convictions within the past 3 years and no pending DUI cases.
While driving students, I understand and agree to abide by the following rules:
• I will have no firearm or weapon on my person or in the vehicle while transporting students.
• I will not utilize a cell phone for any reason while the vehicle is in motion.
• I will not be under the influence of, or have on my person or within the vehicle, any level of alcohol or
drugs. I will not be under the influence of ant=y medication that may impair my ability to operate the
vehicle safely.
• I will not smoke, use tobacco products, or permit smoking or use of tobacco products while driving
students. No tobacco products will be visible to students.
• I will notify the school immediately if there is a vehicle delay or accident,\.
• I will not transport a lone student who is not a family member.
• I will ensure that all occupants are wearing a seat belt at all times whenever they are in the vehicle.
• I will use a booster seat for students under age eight (8), unless the child has reached four-foot-nine
inches (4'9") in height. (If a booster seat is required, the child’s parent will provide it.)
• If my vehicle is equipped with a front passenger side air bag (Supplemental Restraint System), I will not
allow any student 12 years of age or under to ride in the front passenger seat unless the system has an
on-off switch and is turned off.
Dated at Anchorage, Alaska this________ day of_______________________ , 20________
{00444790} ASD Form 4474
Name (please print)
Signature
Phone
Address
Distribution: Original to Risk Management, copy to school file, copy to parent/adult volunteer
Revised 8/8/2013
61
Anchorage School District 2015–16 Activities Calendar*
Anchorage School District
In order to maximize student involvement in school activities and to accommodate the needs of students and families, no after-school
activity shall be scheduled or hosted by the district on the dates listed below. Activities include but are not limited to: sports team competitions, school open houses, academic competitions, dances, student performances, retreats and student government conferences. This
prohibition does not include regular practices or regular club meetings.
2 0 1 5 – 1 6
S
M
T
W
T
F
S
2
9
4
11
18
25
July
5
6
7
1
8
12
13
14
15
16
3
10
17
19
20
21
22
23
24
26
27
28
29
30
31
August
2
9
16
23
30
6
13
20
27
3
10
17
24
31
7
14
14
21
28
4
11
18
25
(
5
12
19
K-1
6
13
20
27
September
1
2
3
8
9
10
15
16
17
22
23 24
24
29
30
7
14
21
28
1
8
15
22
29
4
5
11 12
18 ( 19
25 26
1
8
15
22
29
2
9
16
23
30
6
13
20
27
7
14
21
28
November
3
4
5
10
11
12
17
18
19
24
25
26
December
1
2
3
6
13
20
27
7
14
21
28
8
15
22
29
* subject to change
62
9
16
23
30
10
17
24
31
Yea r
AUGUST
13 Teachers’ first day
14 17 18 State released professional
development days**
19 Classes begin
K-1 26 Classes begin for K-1
SEPTEMBER
7 Labor Day holiday
OCTOBER
16 End of first quarter.
State released grade reporting day.**
21 22 Parent conference days. School schedules
and student-release times vary. Check with
your school for specific schedule.
23 State released professional development
day.**
NOVEMBER
26-27 Thanksgiving holiday
4
11
18
25
5
12
19
26
October
1
8
15
22
29
S c h o o l
2
3
9 10
16 ) 17
23 24
30 31
6
13
20
27
4
7
14
21
28
5
11 12
18 ) 19
25 26
DECEMBER
18 End of second quarter.
State released grade reporting day.**
21-31 Winter break
JANUARY
1 Winter break (continued)
18 Martin Luther King, Jr. birthday - no school
FEBRUARY
15 Presidents Day - no school
17 18 Parent conference days. School schedules
and student-release times vary. Check with
your school for specific schedule.
19 State released professional development
day.**
MARCH
11 End of third quarter.
State released grade reporting day.**
14-18 Spring Break
3/28-4/29 AMP (Alaska Measures of Progress)
state testing window
MAY
19 Classes end.
End of fourth quarter.
20 Teachers’ last day.
30 Memorial Day
( ) Beginning, end of quarter
Cultural date of significance
Cultural observance begins at
sundown on this day
** students do not attend school
C a l e n d a r *
S
M
T
W
T
F
S
January
(4
5
6
7
1
8
2
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
February
2
3
4
9
10
11
16
17
18
23
24
25
5
12
19
26
6
13
20
27
3
31
7
14
21
28
1
8
15
22
29
6
7
13 14
20 ( 21
27 28
1
8
15
22
29
March
2
3
9
10
16
17
23
24
30
31
4
5
11 ) 12
18 19
25 26
April
3
10
17
24
4
11
18
25
5
12
19
26
6
13
20
27
7
14
21
28
1
2
8
9
15 16
22
22 23
29 30
May
11
8
15
22
2
9
16
23
3
10
17
24
29
30
31
6
13
20
27
June
1
7
8
14
15
21
22
28
29
5
12
19
26
4
11
18
25
5
6
12 13
19 ) 20
26 27
7
14
21
28
2
9
16
23
30
4
11
18
25
3
10
17
24
12-09-14
2015-2016 ASAA CALENDAR OF EVENTS
(Adopted: 12-16-14 | Revised: TBA)
FALL ACTIVITIES
Class
NFHS
Weeks
First Practice &
Eligibility Deadline
First
Contest
Last
Contest
State Championship Dates & Locations
Football
Small | Medium
4.5-15
July 29
Aug. 14
Oct. 3
Oct. 9-10 & 16-17 @ Anchorage
Football
Large
4.5-16
July 29
Aug. 14
Oct. 3
Oct. 9-10 & 16-17 & 23-24 @ Anchorage
None
Football Sideline Cheer
All
4.5-16
July 29
Aug. 14
Oct. 24
Fall Competition Cheer
All
4.5-16
July 29
Aug. 14
Oct. 24
None
Cross Country Running
All
4.5-13
July 29
Aug. 14
Sept. 26
Oct. 3 @ Bartlett High School
Tennis
All
4.5-14
July 29
Aug. 14
Oct. 3
Oct. 9-10 @ Alaska Club East
Coed Soccer
Borealis
4.5-15
July 29
Aug. 14
Oct. 17
None
Flag Football
All
4.5-15
July 29
Aug. 14
Oct. 17
None
Gymnastics
All
5.5-18
Aug. 5
Aug. 21
Nov. 7
None
Swim/Dive
All
5.5-18
Aug. 5
Aug. 21
Oct. 31
Nov. 6-7 @ Bartlett High School
Volleyball
3A | 4A
5.5-19
Aug. 5
Aug. 21
Nov. 7
Nov. 12-13-14 @ Alaska Airlines Center
Rifle
All
10.5-23
Sept. 9
Sept. 25
Dec. 12
None
Volleyball
2A | Mixed 6
11.5-22
Sept. 16
Oct. 2
Nov. 28
Dec. 3-4-5 @ Dimond High School
Wrestling
123A | 4A
13.5-24
Sept. 30
Oct. 16
Dec. 12
Dec. 18-19 @ Chugiak High School & TBD
Bowling
All
13-34
Sept. 28
Oct. 9
Feb. 28
None
Class
NFHS
Weeks
First Practice &
Eligibility Deadline
First
Contest
Last
Contest
State Championship Dates & Locations
4A | Greatland
15.5-32
Oct. 14
Oct. 30
Feb. 6
Feb. 11-12-13 @ Curtis Menard - Wasilla
Girls Hockey
All
15.5-32
Oct. 14
Oct. 30
Feb. 13
None
Hockey Sideline Cheer
All
15.5-32
Oct. 14
Oct. 30
Feb. 13
None
Nordic Skiing
All
17.5-34
Oct. 28
Nov. 13
Feb. 20
Feb. 25-26-27 @ Kincaid Park
WINTER ACTIVITIES
Hockey
Basketball
1A
22.5-37
Dec. 2
Dec. 17
Mar. 12
Mar. 16-17-18-19 @ Anchorage
Basketball
2A
22.5-37
Dec. 2
Dec. 17
Mar. 12
Mar. 17-18-19 @ Anchorage
Basketball
3A | 4A
22.5-38
Dec. 2
Dec. 17
Mar. 12
Mar. 24-25-26 @ Anchorage
Basketball Sideline Cheer
All
22.5-38
Dec. 2
Dec. 17
Mar. 26
Mar. 23 @ TBD
Winter Competition Cheer
All
22.5-38
Dec. 2
Dec. 17
Mar. 26
Mar. 23 @ TBD
Class
NFHS
Weeks
First Practice &
Eligibility Deadline
First
Contest
Last
Contest
State Championship Dates & Locations
SPRING ACTIVITIES
Track & Field
123A | 4A
35.5-47
Mar. 2
Mar. 18
May 21
May 27-28 @ Dimond High School
Soccer
All
35.5-47
Mar. 2
Mar. 18
May 21
May 26-27-28 @ Eagle River HS & Anchorage
Baseball
All
35.5-48
Mar. 2
Mar. 18
May 28
June 2-3-4 @ Mulcahy Stadium - Anchorage
Softball
All
35.5-48
Mar. 2
Mar. 18
May 28
June 2-3-4 South Davis Complex - Fairbanks
ACADEMIC | FINE ARTS
Class
NFHS
Weeks
Eligibility Deadline
Last
Submission
State Championship Dates & Locations
Student Gov. Fall Conf.
All
N/A
TBD
N/A
TBD
All State Music Festival
All
20
Oct. 30
Sept. 23
Nov. 19-20-21 @ Chugiak HS & West Anc HS
Debate, Drama, Forensics
All
33
Feb. 11
World Language
All
34
Feb. 20
Student Gov. Spring Conf.
All
N/A
TBD
All State Art Festival
All
42
March 18
April 1
April 23
Solo & Ensemble Festival
All
44
April 24
April 18
May 5-6-7 @ UAA & East Anchorage HS
ASAA BOARD OF DIRECTORS MEETINGS
•
•
•
•
Fall Meeting Early Winter Meeting
Late Winter Meeting
Spring Meeting
Oct. 4-5
Dec. 7-8
Feb. 15-16
April 24-26
Anchorage
Anchorage
Anchorage
TBD
ASAA STATEWIDE
SCHEDULING MEETING
Wednesday, Jan. 27, 2016
Feb. 18-19-20 @ East Anchorage HS
Feb. 27 @ East Anchorage HS
N/A
TBD
SAT TESTING DATES
Please re-confirm with school counselor
2015: Oct. 3 / Oct. 31 / Dec. 5 2016: Jan. 23 / Mar. 5 / Apr. 30 / Jun. 4
ASAA SPORTS MEDICINE
ADVISORY COMMITTEE
MEETINGS
• Sept. 30 - Oct. 1, 2015 • Jan. 20-21, 2016
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