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UFC 1-300-09N
25 May 2005
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UNIFIED FACILITIES CRITERIA (UFC)
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DESIGN PROCEDURES
APPROVED FOR PUBLIC RELEASE; DISTRIBUTION UNLIMITED
UFC 1-300-09N
25 May 2005
UNIFIED FACILITIES CRITERIA (UFC)
DESIGN PROCEDURES
Any copyrighted material included in this UFC is identified at its point of use.
U.S. ARMY CORPS OF ENGINEERS
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Use of the copyrighted material apart from this UFC must have the permission of the
copyright holder.
NAVAL FACILITIES ENGINEERING COMMAND (Preparing Activity)
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AIR FORCE CIVIL ENGINEER SUPPORT AGENCY
Record of Changes (changes are indicated by \1\ ... /1/)
Date
Location
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Change No.
_____________
This UFC supersedes Military Handbook 1006/1, dated 15 June 1995.
UFC 1-300-09N
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FOREWORD
The Unified Facilities Criteria (UFC) system is prescribed by MIL-STD 3007 and provides
planning, design, construction, sustainment, restoration, and modernization criteria, and applies
to the Military Departments, the Defense Agencies, and the DoD Field Activities in accordance
with USD(AT&L) Memorandum dated 29 May 2002. UFC will be used for all DoD projects and
work for other customers where appropriate.
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UFC are living documents and will be periodically reviewed, updated, and made available to
users as part of the Services’ responsibility for providing technical criteria for military
construction. Headquarters, U.S. Army Corps of Engineers (HQUSACE), Naval Facilities
Engineering Command (NAVFAC), and Air Force Civil Engineer Support Agency (AFCESA) are
responsible for administration of the UFC system. Defense agencies should contact the
preparing service for document interpretation and improvements. Technical content of UFC is
the responsibility of the cognizant DoD working group. Recommended changes with supporting
rationale should be sent to the respective service proponent office by the following electronic
form: Criteria Change Request (CCR). The form is also accessible from the Internet sites listed
below.
UFC are effective upon issuance and are distributed only in electronic media from the following
sources:
Whole Building Design Guide web site DoD page : http://dod.wbdg.org/..
AUTHORIZED BY:
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Hard copies of UFC printed from electronic media should be checked against the current
electronic version prior to use to ensure that they are current.
___________________________________
DR. JAMES W. WRIGHT, P.E.
Chief Engineer
Naval Facilities Engineering Command
___________________________________
KATHLEEN I. FERGUSON, P.E.
The Deputy Civil Engineer
DCS/Installations & Logistics
Department of the Air Force
__________________________________
DR. GET MOY, P.E.
Director of Analysis & Investment
Deputy Under Secretary of Defense
for Installations and Environment
Department of Defense
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DONALD L, BASHAM, P.E.
Chief, Engineering and Construction
U.S. Army Corps of Engineers
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CONTENTS
CHAPTER 1 INTRODUCTION ....................................................................................... 1
1-1
1-2
1-3
PURPOSE AND SCOPE. ................................................................................. 1
APPLICABILITY............................................................................................... 1
REFERENCES. ................................................................................................ 1
CHAPTER 2 POLICY...................................................................................................... 2
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2-1 CRITERIA. ........................................................................................................ 2
2-1.1 ANTITERRORISM. ............................................................................................. 2
2-1.2 SUSTAINABLE DESIGN. ..................................................................................... 2
2-2 INTERNATIONAL SYSTEM OF UNITS. .......................................................... 2
2-2.1 SI DEFINITIONS. .............................................................................................. 3
2-2.2 GENERAL POLICY. ........................................................................................... 3
2-3 OWNERSHIP OF PROJECT DOCUMENTS. ................................................... 4
2-4 REGISTRATION............................................................................................... 4
CHAPTER 3 PROJECT PHASES .................................................................................. 5
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3-1 PROJECT PHASES. ........................................................................................ 5
3-2 PLANNING PHASE. ......................................................................................... 5
3-4 (TARA, COULD YOU PLEASE RENUMBER THE REST?…) DESIGN
PHASES.
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3-4.1 CONCEPT DESIGN (10% TO 15% DESIGN)........................................................ 5
3-4.2 DESIGN DEVELOPMENT (30% - 50% DESIGN). .................................................. 8
3-4.3 PRE-FINAL DESIGN (100% DESIGN). ................................................................ 8
3-4.4 FINAL DESIGN (100% DESIGN). ........................................................................ 8
3-5 BID/ NEGOTIATION PHASE............................................................................ 8
3-6 CONSTRUCTION PHASE................................................................................ 9
3-7 POST-CONSTRUCTION PHASE..................................................................... 9
3-7.1 PROJECT CLOSE-OUT. ..................................................................................... 9
3-7.2 RECORD DESIGN. ............................................................................................ 9
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CHAPTER 4 DRAWING PREPARATION .................................................................... 10
4-1 DRAWING STANDARDS. .............................................................................. 10
4-1.1 ASSIGNMENT OF NAVFAC DRAWING NUMBERS.............................................. 10
4-1.2 SECURITY CLASSIFICATION AND NOTATION...................................................... 10
4-1.3
RECORD DRAWINGS. .................................................................................. 10
CHAPTER 5 SPECIFICATION PREPARATION .......................................................... 11
5-1 SPECIFICATION REQUIREMENTS. ............................................................. 11
5-2 GUIDE SPECIFICATIONS.............................................................................. 11
5-2.1 REGIONAL GUIDE SPECIFICATIONS. ................................................................. 12
5-2.2 PERFORMANCE TECHNICAL SPECIFICATIONS.................................................... 12
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5-2.3 OTHER GUIDE SPECIFICATIONS....................................................................... 12
5-3 PREPARATION POLICIES AND GUIDANCE. .............................................. 12
5-3.1 GRAMMAR, STYLE AND LANGUAGE. ................................................................ 12
5-3.2 PROJECT SPECIFICATIONS.............................................................................. 13
5-3.3 PROPRIETARY SPECIFICATIONS....................................................................... 13
5-3.4 “OR EQUAL” SPECIFICATIONS. ........................................................................ 13
5-3.5 EXPERIENCE CLAUSES. .................................................................................. 14
5-3.6 WARRANTY CLAUSES..................................................................................... 14
5-3.7 UNRESTRICTED BIDDING. ............................................................................... 14
5-3.8 CONTRACT PARTIES....................................................................................... 15
5-3.9 CONTRACT CLAUSES. .................................................................................... 15
5-3.10
CONTRACTOR DIRECTION. .......................................................................... 15
5-3.11
SPECIFYING NEW ITEMS. ............................................................................ 15
5-3.12
LESSONS LEARNED. ................................................................................... 16
5-4 COORDINATION OF SPECIFICATIONS AND DRAWINGS. ........................ 16
5-4.1 PRECEDENCE. ............................................................................................... 16
5-4.2 COORDINATION.............................................................................................. 16
5-5 DESIGN-BID-BUILD PROJECT SPECIFICATIONS. ..................................... 16
5-5.1 SPECSINTACT. ............................................................................................... 16
5-5.2 ORGANIZING STRUCTURE. .............................................................................. 17
5-5.3 USE OF SPECSINTACT.................................................................................... 18
5-6 DESIGN-BUILD PROJECT SPECIFICATIONS. ............................................ 18
5-6.1 DESIGN-BUILD REQUEST FOR PROPOSAL PREPARATION .................................. 18
CHAPTER 6 DRAWING AND SPECIFICATION SUBMISSION AND APPROVAL ..... 21
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6-1 ALL PROJECT DESIGN SUBMISSIONS. ..................................................... 21
6-1.1 GENERAL SUBMISSION STANDARDS. ............................................................... 21
6-1.2
APPROVAL AUTHORITY. .............................................................................. 21
6-2 DESIGN-BID-BUILD PROJECTS SUBMISSIONS. ....................................... 21
6-2.1 SUBMISSION STANDARDS. .............................................................................. 21
6-3 ALL CONSTRUCTION SUBMISSIONS. ........................................................ 22
6-3.1 CONSTRUCTION SUBMISSIONS. ....................................................................... 22
6-4 DESIGN-BUILD PROJECTS.......................................................................... 24
6-4.1 DESIGN-BUILD DESIGN SUBMISSIONS.............................................................. 24
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CHAPTER 7 DESIGN REVIEWS.................................................................................. 25
7.1 DESIGN REVIEWS......................................................................................... 25
7-1.1 ACTIVITY, COMMAND AND MAJOR CLAIMANT REVIEWS. .................................... 25
7-1.2 DESIGN AGENT REVIEWS. .............................................................................. 25
7-1.3 OTHER GOVERNMENT DESIGN REVIEWS.......................................................... 26
CHAPTER 8 DESIGN-BID-BUILD SUBMITTAL REQUIREMENTS ........................... 28
8-1 ARCHITECTURAL SUBMITTALS. ................................................................ 28
8-1.1 CONCEPT DESIGN SUBMITTALS....................................................................... 28
8-1.2 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 28
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8-1.3 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 29
8-1.4 FINAL DESIGN SUBMITTALS............................................................................. 30
8-2 CIVIL, GEOTECHNICAL AND LANDSCAPE SUBMITTALS. ....................... 31
8-2.1 CONCEPT DESIGN SUBMITTALS....................................................................... 31
8-2.2 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 31
8-2.3 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 32
8-2.4 FINAL DESIGN SUBMITTALS............................................................................. 32
8-3 STRUCTURAL SUBMITTALS. ...................................................................... 33
8-3.1 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 33
8-3.2 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 34
8-3.3 FINAL DESIGN SUBMITTALS............................................................................. 35
8-4 MECHANICAL SUBMITTALS........................................................................ 35
8-4.1 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 35
8-4.2 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 36
8-4.3 FINAL DESIGN SUBMITTALS............................................................................. 37
8-4.3.1 DRAWINGS............................................................................................. 37
8-5 ELECTRICAL SUBMITTALS. ........................................................................ 37
8-5.1 CONCEPT DESIGN SUBMITTALS....................................................................... 37
8-5.2 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 38
8-5.3 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 39
8-5.4 FINAL DESIGN SUBMITTALS............................................................................. 40
8-6 FIRE PROTECTION SUBMITTALS ............................................................... 40
8-6.1 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 40
8-6.2 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 41
8-6.3 FINAL DESIGN SUBMITTALS............................................................................. 41
8-6.4 ADDITIONAL OVERSEAS SUBMITTALS REQUIREMENTS....................................... 42
8-7 ENVIRONMENTAL SUBMITTALS................................................................. 42
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CHAPTER 9 DESIGN-BUILD SUBMITTAL REQUIREMENTS................................... 43
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9-1 ARCHITECTURAL SUBMITTALS. ................................................................ 43
9-1.1 CONCEPT DESIGN SUBMITTALS....................................................................... 43
9-1.2 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 43
9-1.3 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 44
9-1.4 FINAL DESIGN SUBMITTALS............................................................................. 45
9-2 CIVIL, GEOTECHNICAL AND LANDSCAPE SUBMITTALS. ....................... 46
9-2.1 CONCEPT DESIGN SUBMITTALS....................................................................... 46
9-2.2 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 46
9-2.3 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 47
9-2.4 FINAL DESIGN SUBMITTALS............................................................................. 47
9-3 STRUCTURAL SUBMITTALS. ...................................................................... 48
9-3.1 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 48
9-3.2 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 49
9-3.3 FINAL DESIGN SUBMITTALS............................................................................. 50
9-4 MECHANICAL SUBMITTALS........................................................................ 50
9-4.1 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 50
9-4.2 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 51
9-4.3 FINAL DESIGN SUBMITTALS............................................................................. 51
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9-5 ELECTRICAL SUBMITTALS. ........................................................................ 52
9-5.1 CONCEPT DESIGN SUBMITTALS....................................................................... 52
9-5.2 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 53
9-5.3 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 54
9-5.4 FINAL DESIGN SUBMITTALS............................................................................. 55
9-6 FIRE PROTECTION SUBMITTALS. .............................................................. 56
9-6.1 DESIGN DEVELOPMENT SUBMITTALS. .............................................................. 56
9-6.2 PRE-FINAL DESIGN SUBMITTALS. .................................................................... 56
9-6.3 FINAL DESIGN SUBMITTALS............................................................................. 57
9-6.4 ADDITIONAL OVERSEAS SUBMITTALS REQUIREMENTS....................................... 57
9-7 ENVIRONMENTAL SUBMITTALS................................................................. 57
CHAPTER 10 CHANGES TO THE FINAL SUBMISSION........................................... 58
SCOPE........................................................................................................ 58
CHANGE NUMBERS.................................................................................. 58
CHANGES COST ESTIMATES. ................................................................. 58
CHANGE FORMAT. ................................................................................... 58
SPECIFICATION CHANGES. .......................................................................... 58
DRAWING CHANGES. .................................................................................. 59
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10-4
10-4.1
10-4.2
GLOSSARY .................................................................................................................. 61
APPENDIX A REFERENCES ....................................................................................... 63
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APPENDIX B SUPPLEMENTAL RESOURCES .......................................................... 66
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CHAPTER 1 INTRODUCTION
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PURPOSE AND SCOPE.
This UFC, in conjunction with the soon to be published UFC 1-300-10N, Electronic
Design Deliverables (EDD) Manual of Policies and Procedures provides policy and
standards for design of facilities under the cognizance of NAVFAC and in developing
and revising project drawings and specifications. This UFC has been developed to
ensure consistency and clarity of project drawings and specifications that form the basis
of contracts for the construction of facilities.
APPLICABILITY.
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REFERENCES.
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This UFC applies to all projects for all NAVFAC activities, and their contractors that are
preparing construction contract drawings and specifications for shore facilities, and is
applicable to both design-bid-build and design-build projects.
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Appendix A contains the list of references used in this UFC.
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CHAPTER 2 POLICY
2-1
CRITERIA.
2-1.1
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Design Naval shore facilities in accordance with all Navy and Department of Defense
(DOD) Criteria. DoD Design Criteria are available from the Whole Building Design
Guide web site (http://dod.wbdg.org/) and from the Construction Criteria Base (CCB)
web site (www.ccb.org.) Design criteria include general design criteria, as well as
specific criteria on particular elements of the work (e.g., Geotechnical and Engineering
Procedures for Foundation Design of Buildings and Structures) and facility types (e.g.,
Bachelor Quarters). Design guidance is typically in the form of Unified Facilities Criteria
(UFC). The A/E contract or the Design-Build RFP will reference the specific guidance
applicable to a particular project. Deviations from criteria must be approved by the
NAVFAC Chief Engineer.
Antiterrorism.
2-1.2
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Design all inhabited buildings to meet the requirements of UFC 4-010-01, DoD Minimum
Antiterrorism Standards for Buildings; UFC 4-010-02, DoD Minimum Antiterrorism
Standoff Distances for Buildings; and/or Combatant Commander Anti-terrorism/Force
Protection construction standards. It is important to remember that the project
documents provide only the minimum amount of information necessary for the
installation of all elements required for force protection and must not contain information
on force protection methods, philosophy, or information on design threats, as this
information is considered sensitive and for official use only.
Sustainable Design.
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Integrate sustainable development principles into all phases of projects. Refer to
NAVFAC Instruction 9830.1, Sustainable Development Policy and use the U. S. Green
Building Council’s LEED Green Building Rating System as a tool to apply sustainable
development principles and as a metric to measure the sustainability achieved through
the planning, design and construction processes. All applicable projects must meet the
LEED Certified level, unless justifiable conditions exist that limit the pursuit and
accomplishment of the LEED credits necessary for achieving the Certified level.
The Government determines the minimum sustainable LEED goals and verification
methods. The facility project manager or the RFP document will identify the sustainable
LEED goals. There are three methods of sustainable verification for Design-Build
projects. Refer to UFGS-01331 in the RFP for identification of Design-Build verification
method.
2-2
INTERNATIONAL SYSTEM OF UNITS.
It is NAVFAC policy to use the metric system of measurement (International System of
Units, SI) for planning and design criteria, Unified Facilities Guide Specifications
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(UFGS), and construction contract documents for all MCON/MILCON, BRACON, and
family housing regardless of acquisition method.
Public Law 94-168 designates the SI system of measurement as the preferred system
of weights and measures for United States trade and commerce. Executive Order
12770 requires the use of the metric system in Federal acquisitions except when such
use is “impracticable or is likely to cause significant inefficiencies or loss of markets to
United States firms.” Public Law 104-289 exempts concrete masonry units and
recessed lighting fixtures from the metric policy until January 2007. Until that time they
should not be specified in SI units.
SI Definitions.
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2-2.1
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Generally, design and construction of new or renovated facilities shall use the SI system
of measurement, unless such use leads to inefficiencies or would be otherwise
impractical. Increased initial cost or life cycle cost is certainly an indicator of
inefficiencies. The design agent / project manager is responsible for making the
determination on whether or not to use the SI units of measurement on a project-byproject basis. Customer preferences or limited designer experience are not adequate
justifications on their own for eliminating SI use, but may be part of the decision
process. Decisions to not use the SI units must be justifiable and documented in
permanent project files. Where request for proposals (RFP) or similar alternatives to the
design-bid-build process are used, the RFP may be issued in dual units (inch-pounds
and SI) with the requirement that each proposal indicate the system of units to be used
by the contractor throughout. For any type of project for any service, do not use dual
units on the drawings. UFC 1-300-01, Criteria Format Standard, provides guidance on
the use of SI units in criteria documents. UFC 1-300-02 Unified Facilities Guide
Specifications (UFGS) Format Standard, provides guidance on the use of SI units in
and specifications.
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• A Hard Metric measurement indicates a non-interchangeable SI value and
is based on SI values that change in size and properties from Inch-Pound
(IP) values.
• A Soft Metric measurement is a mathematical approximation or equal unit
conversion of an IP product.
2-2.2
General Policy.
Design host country projects using hard metric units except in cases where items that
are unavailable in hard metric manufactured equivalents are procured from U.S.-based
manufacturers and only obtainable in IP units or their soft metric equivalents. Plan and
design CONUS and OCONUS projects in US states and territories in a combination of
soft metric and hard metric units.
Strive to use as many hard metric products as possible. Only where hard metric
products are determined to be unavailable or uneconomical should soft metric products
be used.
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2-3
OWNERSHIP OF PROJECT DOCUMENTS.
The clauses set forth in DFAR 252.227-7023, Drawings and Other Data to Become
Property of Government, DFAR 227.71, Rights in Technical Data, and DFAR 227.72
Rights in Computer Software and Computer Software Documentation, apply to all
project design documents.
2-4
REGISTRATION.
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Develop stateside project documents under the direction of a Registered Architect or a
Professional Engineer currently licensed by a state, the District of Columbia, or territory
of the United States. Develop foreign project documents under the direction of a
Registered Architect or a Professional Engineer currently licensed by a United States
state, commonwealth, or territory, the District of Columbia, or by the foreign country in
which the project is to be built. Sign documents of record in accordance with UFC 1300-10N.
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CHAPTER 3 PROJECT PHASES
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PROJECT PHASES.
A project progresses through phases from inception to construction completion.
Differing drawing and specification submission requirements characterize the phases.
And, the submission requirement for each phase varies depending upon the project
type (design-bid-build or design-build) and the scope of the project.
3-2
PLANNING PHASE.
Design-Build RFP Preparation.
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The planning phase is the first phase of the project. Documents include the project
program, character and preliminary budgetary cost information, as well as project
justification and impact analyses (often presented in DD1391 format using the
Electronic Project Generator, EPG). Documents generally also include supporting
facilities information (e.g., utility connections) and may include collateral equipment lists
and summary descriptions. Drawings are sketches that site the project in the general
geographic area (e.g., on the base), and within the context of the site. Diagrams and
sketches may also be included that suggest the relationships between project
Functional Space Areas, supporting facilities, and/or adjacent or related projects or
existing facilities. They may rely on single line schematics, bubble diagrams, or
graphics included in the facility-type UFC. The planning phase does not typically
include any specification information. The budgetary costs and life cycle costs are
developed following the guidance of the NAVFAC Cost Engineering Policy and
Procedures (www.uscost.net/costengineering) manual. The cost information will
typically include a Life Cycle Cost Analysis justifying the project as programmed by the
activity.
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Paragraph 5-6 describes the parts of the Design-Build RFP located on the NAVFAC
Design-Build Master Web Site (http://www.wbdg.org/ndbm.) The design-build RFP can
utilize part of the concept design phase to help define acceptable options for the project
or strictly state functional requirements allowing maximum design flexibility for the
design-build contractor. Stating functional requirements is preferred, but mold the
process to the needs of the using activity.
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DESIGN PHASES.
3-4.1
Concept Design (10% To 15% Design).
The Concept Design phase gives further definition to the project. The sketches that
accompany the concept design are schematic and show the general arrangement of
spaces as well as the general character of the project. The concept design may also be
the result of a Design Charrette or Function Analysis Concept Development (FACD)
study, which uses value-engineering techniques to help develop concept designs. Or,
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the concept design may be the layout and functional drawings and design that are part
of a technical response to a Design-Build RFP.
3-4.1.1
Function Analysis Concept Development (FACD) Studies.
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FACD studies and design charettes are cooperative efforts by the design team,
user/customer representatives, facility engineering command personnel, and other
interested parties. They may last a week or two and include on-site development of a
conceptual design in response to functional, aesthetic, environmental, base planning,
site, budgetary, and other requirements. The scope of FACDs and design charettes are
project specific and will be defined in the A/E Scope of Work or the Design-Build RFP.
The following defines the efforts typically associated with a FACD study:
3-4.1.1.1
Specialized Customer Coordination: Coordination with the respective
offices for the following types of facilities should be done as early as possible, but no
later than the FACD phase.
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• Fitting Out & Supply Support Assistance Center (FOSSAC): Navy's office
for technical and operational matters regarding supply and warehouse
facilities including material handling and storage systems and related
equipment. FOSSAC Code 062, (804) 444-4370.
• Bureau of Naval Personnel (BUPERS): Navy's office for technical and
operational matters regarding Moral, Welfare, and Recreation (MWR)
Facilities. BUPERS can provide standard modular designs for many
MWR facilities. BUPERS Code PERS 656D, (901) 874-661.
• Navy Food Service Systems Office (NAVFSSO): Navy's office for
technical and operational matters on dining facility operations. NAVFSSO
Code E2, (202) 433-0713.
• Medical Facilities Design Office (MFDO): NAVFAC's office for technical
and operational matters on hospitals, clinics, and other medical facilities.
MFDO coordinates with Navy bureau of Medicine and Surgery (BUMED)
and the Department of Defense Medical Facilities Design Office (DMFO).
MFDO Director (202) 685-3254.
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3-4.1.1.2
On-Site Analysis: Conduct an on-site project analysis conference at the
activity to systematically define the project. The preparatory effort will include all
preliminary field and office work including: agenda, questionnaires, special studies,
surveys, code research, analysis of existing field conditions, building evaluations, visits
to similar facilities, and preliminary graphical presentation material on data collected.
Prepare and distribute a User Questionnaire intended to obtain quantitative and
descriptive information and criteria from the facility users necessary to complete the
design of the project. Include questions pertaining to staffing, adjacencies,
relationships, power requirements, heat load, and other special requirements.
3-4.1.1.3
Objective: A comprehensive look at project requirements is necessary to
define and organize program elements and design features before beginning the
schematic design. The intent is to enhance communications among team members; to
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analyze and address all facts, concepts, issues, and priorities pertaining to the project;
and understand the goals, objectives, processes, and relationships of the users being
served. Address, as a minimum, the following in the project analysis conference and
documentation:
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• Project goals and objectives;
• Graphic analysis of project site, existing facilities, and other pertinent
factual data;
• Interviews, focus groups, and work sessions with user groups and key
decision makers;
• Conceptual information (graphically organized and diagrammed);
• Refined quantitative information including project scope, space
allocations, built-in equipment, all furnishings including systems furniture,
parking, budgetary cost estimate (primary and supporting facilities), etc.;
• Summary project statements that reflect the unique qualitative aspects of
the project;
• Diagrams of spaces graphically illustrating spatial proportions and
relationships; and
• Outstanding issues to be resolved with indication of responsibility. Total
team consensus on project description (all of the above).
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3-4.1.1.4
Submittal: Completely document the project analysis conference
describing the customer’s goals and objectives, project data, conceptual considerations,
quantitative needs, and summary project statements. Include the organization and
analysis of interview results, questionnaire summaries, investigative reports, economic
considerations, cost summary, outstanding issues, conference minutes, and other
project information and data. The information is the result of a collaborative effort by the
total project team.
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3-4.1.1.5
On-Site Schematic: Conduct an on-site project schematic conference
with the customer to develop an approved schematic design. The Project Analysis
Documentation described above, of which all team members must have a thorough
understanding, is the basis of the Schematic on-site. The preparatory work for this
conference will include resolution of any outstanding issues, graphical clarifications of
any concepts, and any other work necessary to be completely ready to produce a
schematic design. In advance of the conference, prepare the conference agenda, and
refinements and clarifications to any project analysis information (including diagrams,
preliminary costing, and preliminary alternative drawings) as necessary to serve as a
starting point for the on-site work. The total project team attends the on-site schematic
conference. The conference is a working session utilizing the total team approach and
will continue until the team reaches a consensus on a schematic design. Elements of
the schematic conference include:
• Validated project analysis documentation (program requirements and
square footage);
• Synthesized ideas, options, and alternatives;
• Preliminary selection of construction materials;
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3-4.1.1.6
decisions.
Documentation: Prepare minutes of the meeting and document all
Design Development (30% - 50% Design).
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3-4.2
Preliminary layout of built-in equipment and systems furniture;
Economic analysis;
Preliminary parametric cost estimate
Responsive schematic design drawings, renderings, and models; and
Total design consensus.
3-4.3
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The Design Development phase is the period between Concept Design and 50%
Design when the project is described in a preliminary manner in the design documents.
The earlier stages include: a Basis of Design for each Architectural/ Engineering
discipline included in the project, selection criteria and preliminary calculations, and
preliminary drawings in sufficient detail to support the Basis of Design. Outline
Specifications are also typically required at the earlier design stages. The latter stages
include more detailed preliminary drawings depicting the project design. The design
may be predicated on Standard Design representing detailed contract drawings and
specifications of selective specialized facilities, which are repetitive facility types in the
construction program. Their use is mandatory without change for ammunition facilities,
but others may be modified to meet specific requirements.
Pre-Final Design (100% Design).
C
The Pre-final Design phase is the period between the 30% - 50% Design Development
phase and Completion of the Design Documents.
3-4.4
AN
The Pre-final (100%) Design includes complete Design Development Drawings and
specifications fully describing the work and incorporating the Design Development
Government review comments, and full Engineering Calculations supporting the
selections/ decisions made in the course of designing the project.
Final Design (100% Design).
C
The Final Design Contract Documents include the final and complete design
development drawings and specifications. These documents fully describe the project
for either bidding (for Design-Bid-Build projects) or for construction (Design-Build
projects) and have been approved by the various government agents as to having
incorporated all previous pre-final review comments.
3-5
BID/ NEGOTIATION PHASE.
The Bid/ Negotiation Phase is the period from the project Request for Proposal (RFP)
release date until construction contract award. Bid/ Negotiation phase documents
include responses to requests for information (RFI) from the Government, as well as,
supplemental drawings, documents to support changes to the project, and documents
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supporting contract amendments to correct errors or omissions in the contract
documents.
3-6
CONSTRUCTION PHASE.
3-7
POST-CONSTRUCTION PHASE.
3-7.1
Project Close-Out.
ED
The Construction Phase is the period from the design-bid-build project construction
contract award, or the start of construction on a design-build project, until beneficial
occupancy date (BOD). Construction phase documents may include responses to the
request For Information from the contractor to the Government, as well as, documents
to support changes to the project and documents supporting contract modifications to
correct errors or omissions in the contract documents.
3-7.2
Record Design.
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The designer of record (DOR) may be required to execute specific project tasks during
project close out. These tasks may include preparing for Government signature Form
1354, attendance at project close out meetings, or other tasks. The DOR should refer
to the design contract (if a design-bid-build project) or the Design-Build RFP for project
close out related tasks.
C
The Record Design documents are comprised of the Final Design documents inclusive
of marked prints (As-Built Marked Prints) indicating construction deviations from the
Final Design Contract Documents.
C
AN
For design-build projects, draft the as-built modifications on the Contractor-originated
design drawings to create a complete set of record drawings. For each Record
drawing, provide a CADD drawing identical to the signed Contractor-originated Adobe
Acrobat format drawings that incorporate modifications indicating the as-built
conditions. In addition copy initials and dates from the Contracting Officer approved
Adobe Acrobat format documents to the title block of the Record CADD drawings.
The Record electronic files must have a "RD" added to the end of the file name just
before the file extension. An example of properly arranged Record drawing file name is
012345.A-101RD.XXX. The RFP reference or definitive drawings are not required for
inclusion in the Record set of drawings.
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CHAPTER 4 DRAWING PREPARATION
4-1
DRAWING STANDARDS.
All Computer Aided Design (CAD) documents are to be prepared in accordance with the
CAD Standards as described in UFC 1-300-10N.
4-1.1
Assignment Of NAVFAC Drawing Numbers.
4-1.2
Security Classification And Notation.
ED
All drawings will be assigned a unique NAVFAC drawing number to be provided by the
design agency.
4-1.3
Record Drawings.
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For drawings requiring security classification, conform to the requirements of
SECNAVINST 5510.36, Department of the Navy (DoN) Information Security Program
(ISP) Regulation, for safeguarding classified information. Do not use words, symbols or
word-symbol combinations that would disclose information in an established security
category in the drawing titles.
Retain Record Drawings in accordance with the policies and procedures established by
each activity and submit record drawings in accordance with UFC 1-300-10N.
C
AN
C
A NAVFAC centralized archive system is under development and is expected to be
implemented in FY 2005. Until that time, each Activity is responsible for setting the
policy for record drawings within its area of responsibility. The design A/E should
consult the Activity Project Manager for specific direction on Record Drawings.
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CHAPTER 5 SPECIFICATION PREPARATION
5-1
SPECIFICATION REQUIREMENTS.
Design-Bid-Build and Design-Build projects have differing specification requirements. In
either case, the specifications must be as brief as possible, definitive, and free of
ambiguities and omissions that may result in controversy and contractor claims for
additional compensation.
5-2
GUIDE SPECIFICATIONS.
ED
Considerable data are available to facilitate the preparation of project specifications and
are included in a series of guide specifications covering most major elements of
construction. Referenced specifications offer criteria for materials, equipment, and test
methods.
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Guide specifications are documents that describe products and materials and the work
necessary to incorporate them into a construction project. A guide specification
facilitates the preparation of project specifications by standardizing products and
processes and their order of presentation. They are edited to conform to project
requirements so that they may be incorporated into the contract documents of a specific
project. Guide specification and project specification sections describe in detail the
following:
AN
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• Product or system to be provided,
• Salient design features or performance requirements of the product or
system,
• Quality of that product or system and methods used to ensure the quality,
including on-site and off-site testing,
• Method to be used to incorporate the product or system into the project,
and
• Other features and functions necessary.
C
Use of the guide specifications of the Unified Facilities Guide Specifications (UFGS)
system is mandatory in preparing design-bid-build project specifications and the
prescriptive specifications of a design-build project. UFGS are available via the
Construction Criteria Base (CCB) website (http://www.ccb.org/) and the Whole Building
Design Guide website (http://dod.wbdg.org/.) Tailor the UFGS as necessary to suit the
work required by the specific project, including tailoring for metric or inch-pound
projects. In addition, modify and edit to reflect the latest proven technology, materials,
and methods, if warranted.
There is only one current version of a guide specification at any time. The guide
specification with the latest revision date automatically cancels specifications of the
same number with a previous date.
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5-2.1
Regional Guide Specifications.
5-2.2
Performance Technical Specifications.
ED
Regional specifications are limited in number and scope to selected subjects such as
summary of work and contain a majority of local requirements. Regional specifications
are used in the same way as the UFGS except that they are used only in the area of the
specific facility engineering command jurisdiction. Regional specifications are always
numbered the same as the UFGS that has been used as a basis for the regional
specification. A capital letter representing the facility engineering command precedes
the specification number (e.g., UFGS-S-07516, Aggregate Surfaced Coal Tar Built-Up
Roofing, Southern Division, or UFGS-L-02471, Bituminous Concrete Pavement, Atlantic
Division).
5-2.3
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Performance Technical Specification (PTS) sections define the performance and quality
of the building elements that are required by the Design-Build Project Program. PTS
are available from the Design Build Master web site (http://www.wbdg.org/ndbm.) The
performance technical sections are arranged by the Uniformat II/WBS building element
classification system and tie directly to the numbering system used in the Project
Program. For example, the Room Requirements Section of a Project Program may
require for building element D201001 that two handicap water closets be provided in
each of the bathrooms in the lobby of a building. The corresponding paragraph
D201001 in Performance Technical Section D20 would define the performance
requirements for that water closet. As with the UFGS, the PTS are editable by the RFP
preparer to reflect the characteristics of a particular project.
Other Guide Specifications.
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AN
The use of other guide specifications (e.g. MASTERSPEC) and other means of
specification are allowed on Design-Build projects for the creation of a complete project
specification. The specifications used must specifically state compliance with the
requirements of the RFP by using the same reference standards as used in the designbuild performance technical specifications and the UFGS section utilized. Refer to the
Design-Build RFP for direction on preparing design-build project specifications. On
design-bid-build projects, other guide specifications are only allowed as a basis for
information not available in the UFGS. These developed specifications must be in CSI
MasterFormat for inclusion in the project specifications.
5-3
PREPARATION POLICIES AND GUIDANCE.
5-3.1
Grammar, Style And Language.
Grammar, style and language are covered in UFC 1-300-02, Unified Facilities Guide
Specifications (UFGS) Format Standard.
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5-3.2
Project Specifications.
5-3.3
ED
Prepare the project specification section by using the appropriate UFGS included in the
edition of the Construction Criteria Base (CCB), http://www.ccb.org, or available from
the Whole Building Design Guide website, http://dod.wbdg.org/, which is current at the
beginning of the pre-final design. Modify the guide specification to fit the project.
Delete portions of the guide specification that cover work not included in the project.
When portions of the work involved are not covered in a guide specification, add
requirements to the project specification, as necessary, using language and format
similar to that employed in the guide specification. Use guide specifications only as
source documents and do not reference them in project specifications. Do not combine
work covered by various UFGS into one section unless the work is of a minor nature.
Proprietary Specifications.
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Except as allowed in the RFP documents for design-build projects, do not use
proprietary or restrictive requirements unless it is conclusively established that no
substitute will serve the purpose. When a situation arises in which only a single product
will perform the required function, forward a request from the DOR fully justifying the
use of a sole source product. In addition to the detailed justification, provide an
estimate of the proprietary item in relation to the total project contract cost. Use of
proprietary items is prohibited unless formal written approval is obtained from a Level
One Contracting Officer.
AN
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If authorization is granted, specify the proprietary item by manufacturer's name and
catalog number, followed by the phrase: "notwithstanding any other provision of the
contract, no other product will be acceptable". This statement is necessary to override
the contract clause that permits substitution of any supposedly equal product unless
such language is used.
Any specification section that contains proprietary items must include a notice to that
effect on the first page of the section. Place the following above the section number
and title at the top of the first page of the section:
C
*************************************************************************************************************************************
This Specification Contains Proprietary Products.
************************************************************************************************************************************
The use of proprietary items has been the subject of many contract claims. Project
designers and specifiers must be aware of the restriction on the specification of
proprietary items and take special precautions to avoid their use unless formal written
approval is obtained.
5-3.4
“Or Equal” Specifications.
Specifying products by naming acceptable commercial products followed by the words
"or equal" is permitted under the following conditions:
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• There are no Government or commercial standards or specifications for
the item,
• The item is a minor part of the construction project, and
• The item cannot be adequately described because of technically involved
construction or composition.
5-3.5
ED
In each instance, include in the description a minimum of two manufacturers followed by
the words "or equal". The essential features (salient characteristics) of the item must
also be set forth in sufficient detail to establish the basis upon which the equality of nonlisted products will be determined.
Experience Clauses.
5-3.6
Warranty Clauses.
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Ordinarily, experience clauses are not included in the technical specifications. On
occasion, because of special difficulties in the work, strict construction schedules, or
past unsuccessful experience with contractors, an experience clause may be used to
ensure competence in the contractor. Experience clauses relate to the responsibility of
a firm, and more specifically, to its capacity to perform the work. The inclusion of
experience clauses in project specifications requires the approval of a Level One
Contracting Officer. Do not use experience clauses except those contained in UFGS.
Experience clauses that occur in the UFGS have been reviewed by a Level One
Contracting Officer and may be used without further approval or waiver.
C
AN
C
Ordinarily, warranty clauses are not included in specifications. A warranty clause is any
provision that modifies terms of the normal 1-year warranty required by the contract
clause. There are two classes of exceptions. First, in rare instances, it is acceptable to
extend the period of the warranty based on the judgment of the designer, if the industry
routinely provides such extended periods of warranty and the unusually complex nature
of the product makes the provision cost effective on a life-cycle basis, or if UFGS
suggest the extension. Second, it is possible to add terms to a warranty, but only in the
rarest of circumstances and with written approval of a Level 1 Contracting Officer or
when UFGS indicate such an extension has been reviewed and approved by a Level 1
Contracting Officer.
5-3.7
Unrestricted Bidding.
Specifications for procurements state only the actual minimum needs of the
Government and describe the materials and installation so as to encourage maximum
competition in bidding. Eliminate, insofar as possible, any restrictive features that might
limit acceptable offers to one supplier's product or to the products of a relatively few
suppliers.
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5-3.8
Contract Parties.
5-3.9
ED
In general, do not designate part of the work to be performed by a particular
subcontractor (e.g., the plumbing contractor) in constructing the project. The
Government recognizes only one Contractor (the prime or general contractor) and it is
the Contractor's responsibility to divide up the work except in some specific instances.
Design-Build RFP sections do require that some specific tasks be executed by
specifically qualified Contractor design personnel. Other sections (e.g., Fire Protection,
Elevators, small arms ranges) may require the certification of a particular item by a
particular subcontractor representative or refer to another party for work not included in
the contract.
Contract Clauses.
5-3.10
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Do not repeat the contract clauses in project specifications. The contract clauses in the
contract contain requirements, which affect the general conduct of the work in the
contract. If these are randomly modified within the specifications, it may weaken or void
the contract clauses.
Contractor Direction.
5-3.11
AN
C
Avoid the term "the Contractor shall". The Contractor is responsible for performing the
work as shown and specified; therefore, there is no reason to use the phrase. Speak
only to the Contractor, not the supplier or manufacturer. The Contractor cannot be
directed through the manufacturer or supplier or vice versa. Stating "the manufacturer
shall provide [_____]", could be interpreted as simply informing the Contractor that a
party other than the Contractor is responsible, comparable to "the Government shall
provide [_____]“. Likewise, there is usually no reason to differentiate between actions
expected of the "Contractor" and the Contractor's various suppliers, to attempt to do so
borders closely on an assignment of work. Avoid using the specification to instruct the
Contracting Officer.
Specifying New Items.
C
From time-to-time, requests are made to consider the use of materials that are relatively
new. While NAVAFC encourages innovative solutions, we must manage risk
appropriately. Take care in specifying project items that have not gained widespread
acceptance and use. Usually, service records of new materials do not exist. It is
therefore necessary to base performance on laboratory tests. These tests:
• Must have been made under the conditions of actual use,
• Must have been conducted by a reputable, independent laboratory, and
• Must have factual documentation sufficient to support evaluation of the
material.
Most manufacturers will furnish all requested information about a product and answer all
reasonable questions. The manufacturer may also provide a suggested, competitive,
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UFC 1-300-09N
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generic type specification section that may be edited for the project. If there are not two
or more manufacturers or suppliers capable of supplying the product specified, the
product must be considered proprietary, and approval sought for its use in accordance
with paragraph 5-3.3, “Proprietary Specifications”.
5-3.12
Lessons Learned.
5-4
ED
Individual NAVFAC Activities maintain lessons learned from prior projects. The lessons
learned may include examples of language to be avoided in writing specifications for
projects in the Activity's region. The DOR is encouraged to consult with the Activity
representative for information on how to access the lessons learned information.
COORDINATION OF SPECIFICATIONS AND DRAWINGS.
5-4.1
Precedence.
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FAR 52-236-21, Specifications and Drawings for Construction states: "Where 'as
shown’, 'as indicated’, 'as detailed’, or words of similar import are used, the reference is
made to the drawings accompanying this contract unless stated otherwise."
Refer to FAR 52-236-21. In general, treat anything mentioned in the specifications but
not shown on the drawings or shown on the drawings but not included in the
specifications as if shown or mentioned in both. In the case of discrepancies between
the drawings and specifications or RFP, the specifications or the RFP take precedence.
Coordination.
C
5-4.2
5-5
5-5.1
AN
Coordinate the drawings and the specifications to ensure that all items depicted in the
drawings are covered by an appropriate specification section and that all specification
sections relate to items in the drawings.
DESIGN-BID-BUILD PROJECT SPECIFICATIONS.
Specsintact.
C
Department of Defense (DOD) agencies use a specification processing system called
"SpecsIntact," an acronym for "Specifications-Kept-Intact." This system allows several
time-saving features including creation of an outline specification; paragraph
renumbering; printing without notes; reference verification; bracket removal check; and
printing of the reference standards list; a submittal register, and a report which lists test
requirements and actions of interest to the Contracting Officer. The system also
records a precise editing record and ensures maintenance of the project specification as
last edited. SpecsIntact is available on the Construction Criteria Base (CCB) website
(http://www.ccb.org/) and the SpecsIntact web site (http://specsintact.ksc.nasa.gov/.)
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5-5.2
Organizing Structure.
5-5.2.1
Organization.
Include a cover sheet with every project specification. Follow the cover sheet with a
table of contents that lists each section contained in the project specification.
5-5.2.2
Organization of Bidding Requirements and Contract Requirements.
Format.
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5-5.2.3
ED
Bidding and contract requirements are normally formulated and included in the
solicitation by a Contract Specialist. Do not include the UFGS (Sections 00021 through
00830) available for these requirements in the specifications table of contents. These
UFGS are listed individually in a separate table of contents for the contracts part of the
solicitation package. Local procedures may require that the specification writer prepare
one or more of these sections, such as Section 00102, List of Drawings.
The format (e.g., page layout, size, and electronic format) for the specifications is
defined by UFC 1-300-02.
5-5.2.4
Numbering.
C
Project specifications are to be identified by use of the number of the contract of which
the specifications are a part, modified as follows:
C
AN
• The first six digits of the contract number are replaced by the
corresponding two-digit specification number designation representing the
office handling the project. Specification number designations are as
follows:
Specification
Number
Designation Office
03
NAVFAC Mid-Atlantic
04
NAVFAC Northeast
05
NAVFAC Atlantic
06
NAVFAC Southeast
11
NAVFAC Southwest
12
NAVFAC Northwest
21
NAVFAC Washington
25
NAVFAC Headquarters
33
NAVFAC Europe
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40
NAVFAC Pacific
41
NAVFAC Marianas
42
NAVFAC Far East
43
NAVFAC Hawaii
50
NAVFAC Midwest
ED
• The Alpha Designation that follows the first six digits of the contract
number is deleted.
For example, construction contract number N62470-03-B-3209 corresponds to
specifications number 05-03-3209 for NAVFAC Atlantic.
Division 01 Sections.
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5-5.2.5
Tailor, as applicable, the UFGS Division 01 Sections describing the general project
requirements for use in the project. Include any additional section of a general
requirement nature rather than a technical nature in Division 01.
5-5.3
Use Of Specsintact.
DESIGN-BUILD PROJECT SPECIFICATIONS.
AN
5-6
C
Prepare Design-Bid-Build project specifications utilizing Construction Specifications
Institute (CSI) format and utilizing the SpecsIntact application.
For Design-Build RFP use UFGS 01331, edited for a specific project's requirements that
gives specific guidance on the preparation of Design-Build project specifications. UFGS
01331 is available for download and subsequent editing from the NAVFAC Design-Build
Master web site (http://www.wbdg.org/ndbm.)
Design-Build Request For Proposal Preparation
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5-6.1
• Guidance on preparing the RFP for design-build projects is available on
the NAVFAC Design-Build Master web site (http://www.wbdg.org/ndbm.)
The site is intended to (1) familiarize those new to the Design-Build
process with the RFP format and typical RFP specification sections and
(2) allow those preparing a Design-Build RFP to download the electronic
documents. The Design-Build RFP Web Site is organized using tabs for
the major sections and organization structures for the various categories
of information within each tabbed section. The RFP must include all six
RFP Parts indicated below unless they are not applicable to the project.
The typical facility project will have information in every RFP Part, with the
possible exception of RFP Part Five, “Prescriptive Specifications”.
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UFC 1-300-09N
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• Part One includes the Proposal Form and Documents and specifies tha
contractual requirements.
• Part Two contains the General Requirements Specification Sections.
• Part Three contains the Project Program for the project.
• Part Four contains the Performance Technical Specifications.
• Part Five contains any Prescriptive Specifications required for the designbuild RFP.
• Part Six is for Attachments (e.g., Boring Logs).
Part One: Proposal Forms and Documents.
ED
5-6.1.1
Part One, Proposal Forms and Documents, contains the contract documents that are
prepared by the Contract Specialist using the standard design-build template in the
Standard Procurement System - Procurement Desktop Defense module (SPS-PDD)
and included in the RFP.
Part Two: General Requirements.
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5-6.1.2
Part Two, General Requirements, contains the Division 01 specifications. Most of these
sections are available on the UFGS web site. The design-build specific sections are
only available on the Design-Build Master web site.
5-6.1.3
Part Three: Project Program.
Part Four: Performance Technical Specifications.
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5-6.1.4
C
Part Three is dedicated to the Project Program. A project program is the documentation
of the operational, functional, and space planning requirements from an architectural
and engineering perspective.
C
Part Four, Performance Technical Specifications (PTS), contains the performance
technical sections that define the performance and quality of the building elements that
are required by the Project Program. The performance technical sections are arranged
by the Uniformat II/WBS building element classification system and tie directly to the
numbering system used in the Project Program. Within the PTS, the information on
particular subsystems is referenced through Level Three and Level Four of the
Uniformat II/WBS. As with the UFGS, the PTS are editable by the RFP preparer to
reflect the characteristics of a particular project. Notes in the text provide guidance on
the decision making process for editing.
5-6.1.5
Part Five: Prescriptive Specifications.
Part Five, Prescriptive Specifications, contains edited Unified Facility Guide
Specifications (UFGS) (other than those incorporated into the PTS) which are part of
the Design-Build RFP. The Design-Build RFP preparer should attach the full text edited
version of these UFGS rather than referencing a location for view or download of the
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UFC 1-300-09N
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relevant specification. Prescriptive specifications are used when performance
specifications will not meet particular project requirements.
5-6.1.6
Part Six: Attachments.
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ED
Part Six, Attachments, contains additional information necessary for a complete RFP.
Examples include drawings, reports, pictures and references.
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CHAPTER 6 DRAWING AND SPECIFICATION SUBMISSION AND APPROVAL
6-1
ALL PROJECT DESIGN SUBMISSIONS.
6-1.1
General Submission Standards.
6-1.1.1
Hard Copies.
6-1.1.2
ED
The number of project document hard copies required and the distribution of those
documents at the various submission stages are outlined in the Architect/ Engineer
(A/E) Contract Scope of Work or in the Design-Build RFP. Format hard copy
submissions in accordance with UFC 1-300-02. For paper submittals, use recycled
paper for all submittals unless recycled paper is not available with a quality or at a cost
similar to that of virgin paper.
Electronic Submissions.
6-1.2
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Make electronic submissions in accordance with UFC 1-300-10N and as required by the
A/E or in-house contract Scope of Work or in the Design-Build RFP.
Approval Authority.
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• Authority and responsibility for formal approval of drawings and
specifications and RFPs by or for the Commander, NAVFACENGCOM, is
vested in Facility Engineering Command Chief Engineer.
DESIGN-BID-BUILD PROJECTS SUBMISSIONS.
6-2.1
Submission Standards.
6-2.1.1
AN
6-2
Planning Phase Submission.
Develop Planning Phase submissions in accordance with Electronic Project Generator,
(EPG) guidance.
Basis of Design.
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6-2.1.2
Basis of Design general submission requirements for the architectural and engineering
disciplines are outlined in Chapter 8 and 9. The minimum requirements may be
adjusted by the Activity to reflect the project scope and specific design requirements.
6-2.1.3
Conceptual Design.
Conceptual Design submissions include the Basis of Design document as well as the
concept design drawing requirements outlined in the respective design discipline
sections of Chapter 8 or 9.
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6-2.1.4
Design Development.
Design Development submissions are at design stages that vary from project to project.
The submission requirements for a project will be outlined in the A/E Contract or inhouse Scope of Work. Minimum Design Development submission requirements are
outlined in the respective design discipline sections of Chapter 8 and 9.
6-2.1.5
Final Design.
ED
The final design submission is the complete project design document prepared for
release for bidding. The final submission is inclusive of all design drawings and
specifications, as well as an updated and complete Basis of Design. Make Final
Submission electronic deliverables in accordance with UFC 1-300-10N.
6-2.1.6
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Before drawings and specifications are submitted for formal approval, the individuals
directly responsible for the accuracy and sufficiency of the data included therein must
sign the drawings and specifications in accordance with UFC 1-300-10N.
Design Submissions after Final Design.
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Design submissions made after final design include A/E and Government responses to
contractor requests for clarification (RFC) and requests for information (RFI), as well as
change order documents, and as-built drawings. Submissions may include sketches,
additions and/or corrections to drawings and specifications. Make changes after the
Final Submission in accordance with Chapter 10, “Changes to the Final Submission”.
6-2.1.7
AN
As-built documents are submitted by the contractor at the completion of the construction
phase and reflect all changes made during construction. The record documents include
all of those project design documents that constitute the Final Submission, edited to
include the changes.
Cost Estimates.
C
Submit the contract cost estimate electronically with each submittal. Do not submit the
cost estimate on the project CD when provided. Make all cost estimating submissions
in accordance with the NAVFAC Cost Engineering Policy and Procedures
(http://www.uscost.net/costengineering) manual.
6-3
ALL CONSTRUCTION SUBMISSIONS.
6-3.1
Construction Submissions.
The submittal procedures between NAVFACENGCOM and the Contractor are included
in the contract documents; procedures for Quality Control (QC) are included in UFGS
Section 01450N, Construction Quality Control, 01451N, Design and Construction
Quality Control and 01455N, Quality Control (QC) - Minor Construction, depending on
the type of project. Procedures within NAVFACENGCOM follow:
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UFC 1-300-09N
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• The A/E or in-house design office provides the Contracting Officer with a
list of shop drawings proposed for review.
• Carefully review the list to ensure that the A/E or in-house design office
reviews only those shop drawings that have an impact on design. Include
drawings showing structural connectors, installation details of structural
members, and others that relate to structural strength, integrity of a
system, or the safety of personnel, or drawings that are of significant
design or cost importance.
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• For the Quality Control UFGS (01450N, 01451N or 01455N), the
Contractor's Quality Control Manager approves submittals, unless
indicated that they are to be approved by the Government. The method
used to indicate that Government approval is required is to place a "G"
following any such submittals. Tag the "G" appropriately in SpecsIntact
such that the submittals are automatically inserted onto the submittals
register by the SpecsIntact system. Approval of submittals by the Quality
Control Manager does not preclude subsequent review by the
Government as a quality control measure. Submittals reserved for
Government approval should consist of those items that the designer
considers to be of special importance because of the complexity of certain
design features, the critical nature of certain life safety features, or the
necessity to maintain control of certain project features.
C
• Specifications list the submittal types and products or services to be the
subject of the submittal. Do not repeat information contained in UFGS01330 in the technical sections.
AN
• Promptly give to the A/E or in-house design office for review and approval
those submittals being reviewed by the Government. Review drawings for
compliance with the contract documents. Only a qualified fire protection
engineer can approve fire protection systems. A registered professional
engineer practicing structural engineering must approve structural
systems. Provide results of the review to the Contracting Officer within 2
weeks after receipt of submittals by the A/E or in-house design office.
C
• Submittals to be reviewed by the Government should be certified by the
Contractor's Quality Control (QC) Manager in accordance with UFGS
01450N, 01451N or 01455N, whichever is included in the project.
6-3.1.2
Construction Submission Reviews.
Construction submissions will be returned to the contractor with one of the following
stamps:
• "APPROVED" or "APPROVED AS SUBMITTED"
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• "APPROVED AS NOTED" authorizes Contractor to proceed with work as
noted provided the Contractor takes no exception to the notations.
• "REVISE AND RESUBMIT" or "DISAPPROVED" indicates the submittal is
incomplete or does not comply with design concept or requirements of
contract documents and must be resubmitted with appropriate changes.
DESIGN-BUILD PROJECTS.
6-4.1
Design-Build Design Submissions.
EL
L
6-4
ED
• "NOT REVIEWED" indicates submittal has been previously reviewed and
approved, is not required as a submittal, does not have evidence of being
reviewed and approved by the Contractor, or is not complete. Submittal
will be returned with an explanation of the reason it was not reviewed.
Resubmit returned submittals that are deemed to lack review by the
Contractor or to be incomplete with appropriate action, coordination, or
change.
C
AN
C
Follow the requirements of UFGS 01331, Design Submittal Procedures and Chapter 9,
“Design Build Submittal Requirements”.
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CHAPTER 7 DESIGN REVIEWS
7.1
DESIGN REVIEWS.
7-1.1
Activity, Command And Major Claimant Reviews.
7-1.2
EL
L
ED
There should be adequate liaison between the activity and the design agent through
participation by appropriate activity personnel in review of design through the early
Design Development design stages. The design agent is responsible for architectural
and engineering aspects of the project to ensure reasonable facility cost appropriate for
the functions to be performed. The activity, together with the systems command or
major claimant, as deemed necessary, will review the functional aspects of the facility
design developed by the Facility Engineering Command. Resolve required changes
before proceeding to the later Design Development design stages. Change of
functional requirements after the early Design Development design stages seriously
affects the completion date and design cost of the project. If the user offers purely
technical comments, the ultimate responsibility of the design agent for these features
should be explained.
Design Agent Reviews.
Contract drawings and specifications prepared under the direction of the design agent
are reviewed and given final approval by the design agent.
AN
C
For design-build projects, the design agent is the Design Quality Control (DQC)
Manager. The specific responsibilities of the DQC Manager are outlined in Sections
01331N, and 01451N of the Design-Build RFP. The DQC Manager is a key person for
the design, who is subordinate to the QC Manager, and is responsible for the design
integrity, professional design standards and all engineering services required by the
design-build contract and RFP. The DQC Manager implements the DQC plan and must
remain on staff until completion of the project. The DQC Manager has the responsibility
for being cognizant of and assuring that all design documents on the project have been
developed in accordance with the RFP, and been properly coordinated.
C
The Facility Engineering Commands have developed and implemented, in addition to
the normal technical adequacy review, a procedure to establish that the A/E or DQC
has accomplished the required final coordination review. The Activity is to:
• Perform a spot-check of the interdisciplinary coordination of the final plans
and specifications.
• Require the DOR to include the final coordination review check-set of
plans and specifications with the final submittal.
• Return the plans and specifications to the DOR for rework if the spotcheck or other procedure indicates inadequate quality control by the A/E,
or if design errors or omissions are found.
• Process payment for final plans and specifications after adequate quality
control has been accomplished by the A/E.
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UFC 1-300-09N
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• Delete all, except under unusual circumstances and with careful
documentation, direct specific corrections to the FEC to avoid assuming
responsibility for the design.
• Specifically evaluate the DOR quality performance in both the post-design
completion and the post-construction completion A/E performance
evaluations for consideration in future selection actions.
Other Government Design Reviews.
7-1.3.1
Resident Officer In Charge of Construction Reviews.
ED
7-1.3
7-1.3.2
EL
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The Resident Officer in Charge of Construction (ROICC) reviews the plans and
specifications at an early Design Development design stage and at the Pre-Final
submission. The review should be limited to project constructability (e.g., site problems,
existing obstructions or proposed utilities, new construction methods, proposed contract
time for construction, omissions, discrepancies, and coordination problems that could
lead to change orders or construction difficulties).
Commander Naval Construction Battalion Reviews.
7-1.3.3
C
Projects scheduled for accomplishment by naval construction forces are reviewed at an
early Design Development design stage by Commander Naval Construction Battalions,
U.S. Atlantic Fleet (COMCBLANT) or by Commander Naval Construction Battalions,
U.S. Pacific Fleet (COMCBPAC), as appropriate, for construction methods and
procedures.
Reviews for Health Hazards During Facilities Design Process.
C
AN
For facilities projects that require industrial hygiene technical assistance and that
involve potential health hazards such as toxic materials, non-ionizing radiation, noise, or
other health hazards, consult the appropriate Naval Medical Command (NAVMEDCOM)
activity. The NAVMEDCOM activity is required to participate in design reviews and
reviews of plans and specifications for these projects. The NAVMEDCOM activity will
ensure that engineering designs properly consider and provide for adequate
environmental controls for the elimination of health hazards. Use this review process
for medical facility designs in excess of $1 million.
7-1.3.4
Commandant, U.S. Marine Corps (CMC) Reviews.
Submit to Commandant, U.S. Marine Corps (CMC), Code LFF, for review for
compliance with functional requirements early Design Development design stage
documents for Marine Corps-funded projects. Furnish one set to the Marine Corps
installation, one set to CMC, and one set to NAVFACENGCOM Contracting Officer for
information. Make comments on, or approval of, the functional aspects of the design by
letter, and resolve discrepancies to the satisfaction of CMC. Send one complete set of
the final drawings (half-size preferred), specifications, and cost estimates to CMC, the
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Marine Corps installation, and NAVFACENGCOM Contracting Officer for information
concurrent with acceptance of the final design.
7-1.3.5
Space and Naval Warfare Systems Command (SPAWAR) Reviews.
7-1.3.6
Civil Works Contracts Reviews.
ED
There are two types of drawings for SPAWAR projects: (Type 1) drawings of the
building, site and other facilities and (Type 2) drawings for electronic and other
equipment to be installed within the building. Although Type (2) drawings are
sometimes prepared by SPAWAR, both types should bear standard NAVFAC title
blocks in accordance with UFC 1-300-10N and drawing numbers. On drawings that
require SPAWAR approval, append a box to the left of the title block for SPAWAR
signature and provide a space for a SPAWAR cross-reference drawing number.
7-1.3.7
EL
L
NAVFACENGCOM or the delegated Facility Engineering Command approves drawings
and specifications prepared for civil works subcontracts. Assign NAVFAC drawing
numbers to civil works contract drawings and approve and sign the drawings as
"Satisfactory to" the prime contractor of the particular Navy industrial plant for whose
use the facility is provided.
Review by Other Government Organizations.
C
Approval of drawings for projects of other Government organizations or approval of
modifications or revisions of drawings prepared by such organizations is required as
follows:
C
AN
• Indicate approval by other Government departments or agencies by
appropriate signature.
• When NAVFAC drawings are prepared for construction projects for other
Government departments or agencies, submit fully developed concept
designs to the appropriate departments or agencies for formal approval
and signature.
• For drawings prepared under the direction of NAVFAC, approval by that
other Government organization is solely for functional and operational
sufficiency.
• When definitive, standard, or project drawings of other Government
departments or agencies are used by NAVFAC for design of projects for
those departments or agencies, make any modifications or revisions to
such drawings with the approval of the department or agency concerned,
unless NAVFAC has been authorized otherwise.
7-1.3.8
Local Design Reviews.
Local design reviews and approval may be required. Consult the Project Manager for
the design activity administering the design.
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CHAPTER 8 DESIGN-BID-BUILD SUBMITTAL REQUIREMENTS
NOTE: All electronic submittals must be in accordance with UFC 1-300-10N. As a
minimum all final submittals must be in electronic format. The project scope of work
must define any other submittals required in electronic format.
8-1
ARCHITECTURAL SUBMITTALS.
8-1.1
Concept Design Submittals.
8-1.1.1
ED
The Concept Design Submittal is intended to convey the extent of the work in a
preliminary conceptual manner. Drawings are approximately 10% to 15% complete at
this stage. This submittal must include, as a minimum:
Basis of Design.
8-1.1.2
EL
L
Submit a preliminary version of the Basis of Design addressing all items defined
elsewhere in this guide.
Drawings.
As a minimum, provide the following drawings:
8-1.2
AN
C
• Floor Plans – Provide all floor plans, new and demolition, indicating room
names and basic dimensions.
• Building Elevations – Provide all building elevations indicating all exterior
materials.
• Building Section – Indicate heights of critical building elements.
Design Development Submittals.
The Design Development Submittal is intended to convey the complete extent of the
work in a preliminary manner. The drawings are typically about 35% to 50% complete
at this stage. This submittal must include, as a minimum:
Basis of Design.
C
8-1.2.1
Submit a complete Basis of Design addressing all items defined in UFC 3-100-10N,
Design: General Architectural Requirements and UFC 1-200-01, Design: General
Building requirements.
8-1.2.2
Drawings.
As a minimum, provide the following drawings:
• Floor Plans – Provide all floor plans, new and demolition, indicating room
names and dimensions.
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• Building Elevations – Provide all building elevations indicating all exterior
materials.
• Roof Plan – Provide a plan of all roof areas, indicating direction of slope
and method of drainage.
• Building Section – Indicate heights.
• Typical Wall Sections – Provide sufficient wall section(s) to indicate all
materials and different conditions.
• Finish Schedule – Indicate all proposed finishes
• Furniture Plan.
Specifications.
ED
8-1.2.3
Provide preliminary outline specifications in accordance with Chapter 5.
8-1.2.4
Cost Estimate.
8-1.2.5
Color Boards.
EL
L
Provide Preliminary cost estimate. See NAVFAC Cost Engineering Policy and
Procedures (www.uscost.net/costengineering).
Provide separate interior and exterior color boards indicating all proposed material and
color selections.
Pre-Final Design Submittals.
C
8-1.3
8-1.3.1
AN
The intent of the Pre-Final submittal is to provide a complete set of drawings and
specifications. Specifications may be in an edited, or redlined format. The following are
the minimum requirements of a Pre-Final submittal:
Basis of Design.
Resubmit the Basis of Design. Update information as necessary.
Drawings.
C
8-1.3.2
Provide complete construction drawings as described in UFC 3-100-10N.
8-1.3.3
Specifications.
Provide complete specifications in accordance with Chapter 5.
8-1.3.4
Cost Estimate.
Submit complete detailed cost estimate. See NAVFAC Cost Engineering Policy and
Procedures (www.uscost.net/costengineering).
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8-1.3.5
Color Boards.
Provide separate updated interior and exterior color boards indicating all proposed
material and color selections.
8-1.3.6
Annotated Review Comments.
Provide written responses to all government review comments.
8-1.4
Final Design Submittals.
Basis of Design.
EL
L
8-1.4.1
ED
The intent of the Final Submittal is to provide a complete and final set of contract
documents ready for bidding by the government, or in the case of Design-Build, ready
for construction by the contractor. All government comments must have been
addressed. The following is the minimum required of a Final Submittal:
Resubmit the Basis of Design. Update information as necessary.
8-1.4.2
Drawings.
Provide complete construction drawings.
Specifications.
C
8-1.4.3
Provide complete specifications in accordance with Chapter 5.
Cost Estimate.
AN
8-1.4.4
Submit complete updated cost estimate.
8-1.4.5
Color Documentation Binders.
C
Provide separate interior and exterior color documentation binders indicating all
proposed material and color selections.
8-1.4.6
Annotated Review Comments.
Provide written responses to all government review comments.
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8-2
CIVIL, GEOTECHNICAL AND LANDSCAPE SUBMITTALS.
8-2.1
Concept Design Submittals.
The Concept Design Submittal is intended to convey the extent of the work in a
preliminary conceptual manner. Drawings are approximately 10% to 15% complete at
this stage. This submittal must include, as a minimum:
Design Development Submittals.
EL
L
8-2.2
ED
• Basis of Design. Submit a preliminary version of the Basis of Design
addressing all items defined in UFC 3-200-10N, Design: General Civil,
Geotechnical, Landscape Requirements.
• Drawings. As a minimum, provide the following drawings: Conceptual
site plan, indicating above and below grade utility lines, vehicular and
pedestrian circulation paths, buildings, parking, paved areas, preliminary
landscape architectural concept, and existing site features to remain.
The Design Development Submittal is intended to convey the complete extent of the
work in a preliminary manner. The drawings are typically 35% to 50% complete at this
stage. This submittal must include, as a minimum:
8-2.2.1
Basis of Design.
8-2.2.2
Drawings.
C
Submit a complete Basis of Design addressing all items indicated in UFC 3-200-10N.
AN
As a minimum, provide the following drawings:
Legend and Notes
Existing Conditions
Utility Plan
Layout Plan for Roads and Parking
Datum security tied between NGVD and local datums
C
•
•
•
•
•
Landscape Drawings must show sufficient detail to clearly identify the following items:
• Locations of all facilities (buildings, parking areas, roads, existing
vegetation noted for preservation, etc.)
• New plantings of trees, shrubs and ground covers.
• Other landscape features such as specialty paving, site furniture, etc.
• Irrigation Plan, when required.
8-2.2.3
Specifications.
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Provide preliminary outline specifications in accordance with Chapter 5.
8-2.2.4
Cost Estimate.
Provide preliminary cost estimate. See NAVFAC Cost Engineering Policy and
Procedures (www.uscost.net/costengineering).
8-2.3
Pre-Final Design Submittals.
8-2.3.1
ED
The intent of the Pre-Final submittal is to provide a complete set of drawings and
specifications. Specifications may be in an edited, or redlined format. The following are
the minimum requirements of a Pre-Final submittal:
Basis of Design.
8-2.3.2
Drawings.
EL
L
Resubmit the Basis of Design. Update information as necessary.
Provide a complete set of construction documents organized by discipline in
accordance with UFC 3-200-10N.
8-2.3.3
Specifications.
8-2.3.4
C
Provide complete specifications in accordance with Chapter 5.
Cost Estimate.
8-2.3.5
AN
Submit complete detailed cost estimate. See NAVFAC Cost Engineering Policy and
Procedures (www.uscost.net/costengineering).
Annotated Review Comments.
Provide written responses to all government review comments.
Final Design Submittals.
C
8-2.4
The intent of the Final Submittal is to provide a COMPLETE and FINAL set of contract
documents ready for bidding by the government. All government comments must have
been addressed. The following is the minimum required of a Final Submittal:
8-2.4.1
Drawings.
Provide a complete set of construction drawings organized by discipline in accordance
with this UFC.
8-2.4.2
Specifications.
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UFC 1-300-09N
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Provide complete specifications in accordance with Chapter 5.
8-2.4.3
Cost Estimate.
Submit complete updated cost estimate.
8-2.4.4
Annotated Review Comments.
8-3
STRUCTURAL SUBMITTALS.
8-3.1
Design Development Submittals.
8-3.1.1
Basis of Design.
ED
Provide written responses to all government review comments.
8-3.1.2
EL
L
Submit a complete Basis of Design addressing all items defined in UFC 3-300-10N,
Design: General Structural Requirements.
Drawings.
As a minimum, submit the following drawings developed in sufficient detail to support
the items outlined in the Basis of Design:
C
AN
C
• Foundation Plans - Include for all structures, showing dimensions,
arrangements, elevations, locations referred to a column line grid system,
type of foundation and foundation obstructions. Include the layout of all
slabs, footings, piers, grade beams, piles, etc., showing all foundation
features of the design.
• Framing Plans – Include a framing plan for each structural level of the
facility, showing dimensions, elevations, and column locations and
numbering referenced to a column line grid system, and overall sizes of
major members and components. Show the layout of beams, joists,
stringers, etc.
• Structural Details – Show typical details of construction, indicating the
connection and relationship between major components of the structural
system.
• Structural Elevations – Show general sizes, location and arrangement of
all significant features of the vertical framing system, including columns,
walls, beams, etc.
8-3.1.3
Outline Specifications.
Provide preliminary outline specifications in accordance with Chapter 5.
8-3.1.4
Calculations.
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Calculations must be complete in sufficient detail to support the items outlined in the
Basis of Design and indicated on the drawings.
8-3.1.5
Cost Estimate.
Submit an estimate of probable cost, with a level of detail appropriate for the status of
the design at this stage. See NAVFAC Cost Engineering Policy and Procedures
(www.uscost.net/costengineering).
8-3.2
Pre-Final Design Submittals.
8-3.2.1
ED
The intent of the Pre-Final submittal is to provide a complete set of drawings and
specifications. Specifications may be in an edited, or redlined format. The following are
the minimum required of a Pre-Final submittal:
Basis of Design.
8-3.2.2
EL
L
Supplement the Basis of Design discussions as necessary and respond to reflect
previous government review comments. Resubmission of corrected Basis of Design is
not required.
Drawings.
8-3.2.3
AN
C
Drawings must be 100% complete, minus signatures, and modified to reflect the
responses to previous review comments. Prepare drawings with sufficient detail that
structural decisions and choices need not be made in the field. Address all construction
conditions in the construction documents, including details that apply to specific
conditions, complete schedules, identification of all members, dimensions, connection
details, etc.
Specifications.
Modify specifications to reflect the responses to previous review comments. They must
be 100% complete. Provide complete specifications in accordance with Chapter 5.
Calculations.
C
8-3.2.4
Revise calculations as required to reflect resolution of all previous government review
comments. At this stage, the analysis must be 100% complete.
8-3.2.5
Cost Estimate.
Submit an estimate of probable cost, including all of the items shown on the drawings
and specifications.
8-3.2.6
Annotated Review Comments.
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Provide written responses to all government review comments.
8-3.3
Final Design Submittals.
The intent of the Final Submittal is to provide a complete and final set of contract
documents ready for bidding by the government, or in the case of Design-Build, ready
for construction by the contractor. All government comments must have been
addressed. The following is the minimum required of a Final Submittal:
8-3.3.1
Drawings.
8-3.3.2
ED
Provide complete construction drawings.
Specifications.
8-3.3.3
Cost Estimate.
EL
L
Provide complete specifications in accordance with Chapter 5.
Submit complete updated cost estimate.
8-3.3.4
Calculations.
8-3.3.5
C
Calculations must be revised as required to reflect resolution of all previous government
review comments.
Annotated Review Comments.
8-4
8-4.1
MECHANICAL SUBMITTALS
Design Development Submittals.
Basis of Design.
C
8-4.1.1
AN
Provide written responses to all government review comments.
Provide as indicated in UFC 3-400-10N, Design: General Mechanical Requirements.
8-4.1.2
Drawings.
Provide the following sheets, as a minimum, for the design development submittal:
• Plumbing Floor Plan. Show plumbing fixtures, floor drains and equipment
locations.
• Site Plan. Show connection to base steam distribution, location of
propane and oil tanks, layout of ground coupled heat pump well fields, etc.
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UFC 1-300-09N
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• HVAC Floor Plan. Show equipment locations, one or two-line duct layout
and preliminary piping runs.
• Mechanical Room Plan. Show major equipment and maintenance access
space. Provide section view(s) to clarify layout and supports.
8-4.1.3
Calculations.
Provide the following calculations, as a minimum, accompanying the Design
Development submittal:
Energy Analysis.
ED
8-4.1.4
Provide a bound copy of the computerized energy analysis that includes input and
output data in their entirety.
8-4.1.5
Life Cycle Cost Analysis.
8-4.1.6
EL
L
Submit the computerized LCC analysis utilizing the latest edition of the NIST Building
Life-Cycle Cost Program.
Building Heating and Cooling Load.
Provide a bound copy of the computerized load calculations with input and output data
in their entirety.
ASHRAE 90.1 Compliance Calculations.
C
8-4.1.7
Submit calculations and compliance forms indicated in the Basis of Design.
8-4.2.1
Pre-Final Design Submittals.
AN
8-4.2
Drawings.
C
Plumbing and mechanical drawings must be complete to the extent that they may be
released for bid as submitted.
8-4.2.2
Calculations.
Submit all calculations to support the plumbing and mechanical systems and the major
equipment comprising those systems. Update the 35% energy analysis with the
equipment efficiencies scheduled on the drawings.
8-4.2.3
Basis of Design.
Submit revised basis of design.
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UFC 1-300-09N
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8-4.3
Final Design Submittals.
8-4.3.1
Drawings.
Submit the final plumbing and mechanical drawings in accordance with UFC 3-400-10N.
8-4.3.2
Calculations.
8-4.3.3
Basis of Design.
ED
Submit the final plumbing and mechanical calculations, revised and updated, in
accordance with UFC 3-400-10N.
Submit final basis of design, revised and updated, in accordance with UFC 3-400-10N.
8-5
ELECTRICAL SUBMITTALS.
8-5.1
EL
L
Listed below are design submittal requirements for specific levels of design completion.
Not all submittals listed may be required. The Statement of Work (SOW) or RFP will
indicate the number of and required completion percentage (e.g., 35%, 100%, Final) of
all submittal requirements. Only those submittals listed in the SOW are required and
each required submittal must follow the guidelines indicated below.
Concept Design Submittals.
C
The Concept Design Submittal need not provide extensive details but must be complete
enough to thoroughly express the Designer’s intentions and include the following:
C
AN
• Existing Site and Demolition Plan: Plans must include all existing site
information such as buildings, pavements and utilities. All electrical
demolition must be shown and indicated by legend. Demolished features
must not be shown on subsequent drawings. Indicate existing exterior
power and telecommunications distribution to a point of connection.
• Site Plan: Plan must show new and remaining aboveground and
underground electrical lines and equipment. Show other utilities in
proximity to electrical utilities. Information on existing conditions must be
complete and field checked. Show proposed Power and
Telecommunications cabling and routing.
• Single Line Diagram (Not a Riser) including Pad mounted transformer or
substation with primary and secondary protective devices: Show
Secondary feeders to major items of equipment.
• Preliminary floor plans with dedicated space clearly identified for electrical
and telecommunications rooms: Show proposed locations for large
equipment such as HVAC connections, Switchgear or Switchboards, and
400 Hertz equipment, etc.
• Design Analysis including Preliminary load calculations for Utility
connections.
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UFC 1-300-09N
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• Outline Specifications.
• Electrical Design Check List.
8-5.2
Design Development Submittals.
a) Submittal must include all requirements of the previous submittal plus additional
detail to bring them to the required completion percentage.
AN
C
EL
L
ED
• Legend and Abbreviations
• Existing Site and Demolition Plan: Plans must be developed to
approximately 50 percent completion.
• Site Plan: Plan must be developed to approximately 50 percent
completion.
• Lighting Plan(s): Plans must show a building’s full floor plan (first, second,
etc.) with the layout and type of fixtures to be used. No wiring or circuits
required. Scale will be 1:100 (1/8” = 1’-0”) minimum.
• Power Plan(s): Plans must show a building’s full floor plan (first, second,
etc.) with the location of receptacles, panelboards, switchboards, motor
control centers, transformers and any other major equipment. No wiring
or circuits required. Scale will be 1:100 (1/8” = 1’-0”) minimum.
• Lightning Protection Plan: No details required.
• Cathodic Protection Plan: Include the location of soil resistivity
measurements. No details required.
• Special Systems Plans: Show location of devices (e.g., telephone, IDS,
others as required).
• Single Line Diagram: Plan must be developed to approximately 50
percent completion showing all panels, switchboards, motor control
centers, transformers and other major electrical loads such as motors,
chillers, etc.
• Additional Plans/Risers
• Updated Design Analysis to substantiate design level shown.
b) Submit Design Calculations to substantiate design level shown including:
Lighting: Interior and Exterior Foot-candles.
Load Analysis
Service size
Feeder size
Larger special circuit sizes
Lightning Risk Assessment
C
•
•
•
•
•
•
c) Outline Specifications
d) Response to Previous Submittal Review Comments
e) Electrical Design Checklist
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UFC 1-300-09N
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8-5.3
Pre-Final Design Submittals.
a) Submittal must include all requirements of the previous submittal plus additional
detail to bring them to the specified completion percentage. Drawings and
specifications must be substantially complete at this stage and require only minor
corrections if any.
•
•
•
•
•
•
•
•
EL
L
ED
Legend and Abbreviations
Existing Site and Demolition Plan
Lighting Plans and Details
Power Plans and Details
Power - Single Line Diagram
Telephone Riser Diagram
Intercommunication Riser Diagram
Fire Alarm Riser Diagram: Include only when separate Fire Protection
Drawings are not included in the design.
• Other Riser Diagrams for Television, Security, Etc.
• Panel Schedules
• Switchboards and Motor Control Center Schedules
• Lighting Fixture Details
b) Updated Design Analysis to substantiate design level shown
C
c) Sequence of Construction when applicable
d) Updated Calculations from previous submittal to substantiate design level shown
including the following as applicable.
Short Circuit
Voltage Drop
Lighting
Load Analysis
Motor Starting/Flicker Analysis
Sag, Tension, and Guying Analysis
Manhole Design Calculations
Cable Pulling Tension Calculations
Cathodic Protection Calculations
CATV Network Loss Calculations
C
AN
•
•
•
•
•
•
•
•
•
•
e) Redlined Specifications
f) Design must be free of conflicts between the contract drawings and the specifications.
g) Response to Previous Submittal Review Comments
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h) Updated Electrical Design Check List
8-5.4
Final Design Submittals.
a) The final submission must incorporate the corrections and clarifications noted on the
Pre-Final submittal.
b) Include the Pre-Final submittal reviewer comments with replies
d) Design Analysis to reflect the final design
ED
c) Typed Specifications
e) Calculations, including all updates to substantiate the final design.
8-6
FIRE PROTECTION SUBMITTALS
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This section summarizes the items required at each submittal stage for design-bid-build
projects. Not all submittal stages are necessarily required. Contract documents will
outline which submittals are required and information presented below is a guide of the
minimum level of information required at each submittal stage.
Design Development Submittals.
8-6.1.1
Basis of Design.
C
8-6.1
Complete Basis of Design meeting the requirements as outlined in UFC 3-600-10N,
Design: General Fire Protection Requirements.
Drawings.
AN
8-6.1.2
Provide, as a minimum, the following:
C
Identify exterior distribution piping and sizes.
Identify location of P.I.V. (if used) and fire hydrants.
Provide a fire hydrant detail.
Provide a detail of the fire main service entrance to the building. Identify a
pipe sleeve in the floor slab. May be shown on fire protection drawings.
Provide fire department vehicular access in accordance with UFC 3-60001, Design: General Fire Protection Requirements.
Rated partitions
Show location of Fire Alarm Control Panel (FACP), locations for extender
panels, radio transmitter or master box, all initiating and signaling devices
(including duct smoke detectors) and pump controller on plans,
electromagnetic door holders, single station smoke detectors, fire protection
releasing panels, fire protection system air compressors and fire pump/jockey
pump controllers.
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8-6.1.3
ED
Show locations of sprinkler risers, exterior water flow alarms, fire
department connections, post indicator valves, and back flow preventers.
Show the location of all isolation control valves. Do not show sprinkler branch
lines or feed main piping, unless a specific routing is required. i.e.: single feed
to computer room or elevator equipment room and hoistway.
Location of fire alarm and suppression system devices requiring 120V
power supply or greater. i.e.; fire alarm control panel, fire suppression system
control panel, fire suppression system air compressor, fire pump and jockey
pump controllers. Ensure power connections for fire pumps are in strict
compliance with NFPA 20, Standard for Installation of Stationary Pumps for
Fire Protection.
Calculations.
8-6.1.4
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Submit all hydraulic calculations supporting all fire suppression systems for the project.
Make all calculations using commercially available hydraulic sprinkler computer
software.
Guide Specifications.
Provide an outline list of the required fire protection specifications supporting the
project.
Pre-Final Design Submittals.
8-6.2.1
Basis of Design.
C
8-6.2
8-6.2.2
AN
Complete final Basis of Design meeting the requirements as outlined throughout this
guide.
Drawings.
Provide, as a minimum, all drawings as shown in the UFC 3-600-10N.
Calculations.
C
8-6.2.3
Submit complete final calculations supporting all the fire suppression systems for the
project. Make all calculations using commercially available hydraulic sprinkler computer
software.
8-6.2.4
Specifications.
Provide full edited fire protection specifications supporting the project.
8-6.3
Final Design Submittals.
8-6.3.1
Drawings.
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Provide all drawings required to meet the intended design approaches for the project.
As a minimum, provide all noted drawings in UFC 3-600-10N.
8-6.3.2
Specifications.
Submit completed final fire protection specifications supporting the project.
8-6.4
Additional Overseas Submittals Requirements.
8-7
ENVIRONMENTAL SUBMITTALS.
ED
Host Nation Life Safety and Building Code analysis.
Comparisons with NFPA Codes and UFC 1-200-01
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AN
C
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Environmental submittals vary with the location and type of project. Consult with the
local command environmental office regarding the specific environmental submittals
necessary for the specific project.
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CHAPTER 9 DESIGN-BUILD SUBMITTAL REQUIREMENTS
NOTE: All electronic submittals must be in accordance with UFC 1-300-10N. As a
minimum all final submittals must be in electronic format. The project scope of work
must define any other submittals required in electronic format.
9-1
ARCHITECTURAL SUBMITTALS.
9-1.1
Concept Design Submittals.
ED
The following submittals are typically required for Design-Build projects. Refer to the
particular RFP for the exact submittal requirements for each project.
9-1.1.1
Basis of Design.
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The Concept Design Submittal is intended to convey the extent of the work in a
preliminary conceptual manner. Drawings are approximately 10% to 15% complete at
this stage. This submittal must include, as a minimum:
Submit a preliminary version of the Basis of Design addressing all items defined in UFC
3-100-10N and UFC 1-200-01.
9-1.1.2
Drawings.
C
As a minimum, provide the following drawings:
9-1.2
AN
Floor Plans – Provide all floor plans, new and demolition, indicating room
names and basic dimensions.
Building Elevations – Provide all building elevations indicating all exterior
materials.
Building Section – indicate heights of critical building elements.
Design Development Submittals.
C
The Design Development Submittal is intended to convey the complete extent of the
work in a preliminary manner. The drawings are typically about 35% to 50% complete at
this stage. This submittal must include, as a minimum:
9-1.2.1
Basis of Design.
Submit a complete Basis of Design addressing all items defined in UFC 3-100-10N and
UFC 1-200-01. Update sustainable design validation/certification information required
in UFGS 01331 of the project RFP.
9-1.2.2
Drawings.
As a minimum, provide the following drawings:
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9-1.2.3
ED
Floor Plans – Provide all floor plans, new and demolition, indicating room
names and dimensions.
Building Elevations – Provide all building elevations indicating all exterior
materials.
Roof Plan – Provide a plan of all roof areas, indicating direction of slope
and method of drainage.
Building Section – indicate heights.
Typical Wall Sections – Provide sufficient wall section(s) to indicate all
materials and different conditions.
Finish Schedule – Indicate all proposed finishes
Furniture Plan.
Specifications.
Provide preliminary outline specifications in accordance with Chapter 5.
Cost Estimate.
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9-1.2.4
Provide Preliminary cost estimate. See NAVFAC Cost Engineering Policy and
Procedures (www.uscost.net/costengineering).
9-1.2.5
Color Boards.
9-1.3
C
Provide separate interior and exterior color boards indicating all proposed material and
color selections.
Pre-Final Design Submittals.
9-1.3.1
AN
The intent of the Pre-Final submittal is to provide a complete set of drawings and
specifications. Specifications may be in an edited, or redlined format. The following are
the minimum required of a Pre-Final submittal:
Basis of Design.
C
Resubmit the Basis of Design. Update information including sustainable design
validation/certification information required in UFGS 01331 of the project RFP.
9-1.3.2
Drawings.
Provide complete construction drawings as described in UFC 3-100-10N.
9-1.3.3
Specifications.
Provide complete specifications in accordance with Chapter 5.
9-1.3.4
Cost Estimate.
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Submit complete detailed cost estimate. See NAVFAC Cost Engineering Policy and
Procedures (www.uscost.net/costengineering).
9-1.3.5
Color Boards.
Provide separate updated interior and exterior color boards indicating all proposed
material and color selections.
9-1.3.6
Annotated Review Comments.
9-1.4
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Provide written responses to all government review comments.
Final Design Submittals.
9-1.4.1
Basis of Design.
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The intent of the Final Submittal is to provide a complete and final set of contract
documents ready for bidding by the government, or in the case of Design-Build, ready
for construction by the contractor. All government comments must have been
addressed. The following is the minimum required of a Final Submittal:
Resubmit the Basis of Design. Update information including sustainable design
validation/certification information required in UFGS 01331 of the project RFP.
Drawings.
C
9-1.4.2
Provide complete construction drawings.
Specifications.
AN
9-1.4.3
Provide complete specifications in accordance with Chapter 5.
9-1.4.4
Cost Estimate.
C
Submit complete updated cost estimate.
9-1.4.5
Color Documentation Binders.
Provide separate interior and exterior color documentation binders indicating all
proposed material and color selections.
9-1.4.6
Annotated Review Comments.
Provide written responses to all government review comments.
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9-2
CIVIL, GEOTECHNICAL AND LANDSCAPE SUBMITTALS.
The following submittals are typically required for Design-Build projects. Refer to the
particular RFP for the exact submittal requirements for each project.
9-2.1
Concept Design Submittals.
The Concept Design Submittal is intended to convey the extent of the work in a
preliminary conceptual manner. Drawings are approximately 10% to 15% complete at
this stage. This submittal must include, as a minimum:
Basis of Design.
ED
9-2.1.1
Submit a preliminary version of the Basis of Design addressing all items defined
elsewhere in this guide and UFC 3-200-10N.
Drawings.
EL
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9-2.1.2
As a minimum, provide a conceptual site plan, indicating above and below grade utility
lines, vehicular and pedestrian circulation paths, buildings, parking, paved areas,
preliminary landscape architectural concept, and existing site features to remain.
9-2.2
Design Development Submittals.
Basis of Design.
AN
9-2.2.1
C
The Design Development Submittal is intended to convey the complete extent of the
work in a preliminary manner. The drawings are typically 35% to 50% complete at this
stage. This submittal must include, as a minimum:
Submit a complete Basis of Design addressing all items indicated in UFC 3-200-10N.
Update sustainable design validation/certification information required in UFGS 01331
of the project RFP.
Drawings.
C
9-2.2.2
As a minimum, provide the following drawings:
Legend and Notes
Existing Conditions
Utility Plan
Layout Plan for Roads and Parking
Landscape Drawings in sufficient detail to clearly identify the following
items:
Locations of all facilities (buildings, parking areas, roads, existing
vegetation noted for preservation, etc.)
New plantings of trees, shrubs and ground covers
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Other landscape features such as specialty paving, site furniture,
etc.
Irrigation Plan, when required.
9-2.2.3
Specifications.
Provide preliminary outline specifications in accordance with Chapter 5.
9-2.2.4
Cost Estimate.
9-2.3
Pre-Final Design Submittals.
ED
Provide a preliminary cost estimate. See NAVFAC Cost Engineering Policy and
Procedures (www.uscost.net/costengineering).
9-2.3.1
Basis of Design.
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The intent of the Pre-Final submittal is to provide a complete set of drawings and
specifications. Specifications may be in an edited, or redlined format. The following are
the minimum required of a Pre-Final submittal:
Resubmit the Basis of Design. Update information as necessary, including sustainable
design validation/certification information required in UFGS 01331 of the project RFP.
Drawings.
C
9-2.3.2
Provide a complete set of construction documents organized by discipline in
accordance with UFC 3-200-10N.
Specifications.
AN
9-2.3.3
Provide complete specifications in accordance with Chapter 5.
9-2.3.4
Cost Estimate.
C
Submit complete detailed cost estimate. See NAVFAC Cost Engineering Policy and
Procedures (www.uscost.net/costengineering).
9-2.3.5
Annotated Review Comments.
Provide written responses to all government review comments.
9-2.4
Final Design Submittals.
The intent of the Final Submittal is to provide a complete and final set of contract
documents ready for bidding by the government. All government comments must have
been addressed. The following is the minimum required of a Final Submittal:
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9-2.4.1
Basis of Design.
Resubmit the Basis of Design. Update information as necessary, including sustainable
design validation/certification information required in UFGS 01331 of the project RFP.
9-2.4.2
Drawings.
Provide a complete set of construction drawings organized by discipline in accordance
with UFC 3-200-10N.
Specifications.
ED
9-2.4.3
Provide complete specifications in accordance with Chapter 5.
9-2.4.4
Cost Estimate.
9-2.4.5
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Submit complete updated cost estimate.
Annotated Review Comments.
Provide written responses to all government review comments.
STRUCTURAL SUBMITTALS.
9-3.1
Design Development Submittals.
9-3.1.1
Basis of Design.
C
9-3
9-3.1.2
AN
Submit a complete Basis of Design addressing all items defined elsewhere in this guide.
Drawings.
As a minimum, submit the following drawings developed in sufficient detail to support
the items outlined in the Basis of Design:
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Foundation Plans - Include for all structures, showing dimensions,
arrangements, elevations, locations referred to a column line grid system,
type of foundation and foundation obstructions. Include the layout of all slabs,
footings, piers, grade beams, piles, etc., showing all foundation features of
the design.
Framing Plans – Include a framing plan for each structural level of the
facility, showing dimensions, elevations, and column locations and numbering
referenced to a column line grid system, and overall sizes of major members
and components. Show the layout of beams, joists, stringers, etc.
Structural Details – Show typical details of construction, indicating the
connection and relationship between major components of the structural
system.
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Structural Elevations – Show general sizes, location and arrangement of
all significant features of the vertical framing system, including columns, walls,
beams, etc.
9-3.1.3
Outline Specifications.
Provide preliminary outline specifications in accordance with Chapter 5.
9-3.1.4
Calculations.
9-3.1.5
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Calculations must be complete and in sufficient detail to support the items outlined in
the Basis of Design and indicated on the drawings.
Cost Estimate.
9-3.2
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Submit an estimate of probable cost, with a level of detail appropriate for the status of
the design at this stage. See the cost estimating design guide.
Pre-Final Design Submittals.
The intent of the Pre-Final submittal is to provide a complete set of drawings and
specifications. Specifications may be in an edited, or redlined format. The following are
the minimum required of a Pre-Final submittal:
Basis of Design.
C
9-3.2.1
9-3.2.2
AN
Supplement the Basis of Design discussions as necessary and respond to reflect
previous government review comments. Resubmission of corrected Basis of Design is
not required.
Drawings.
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Drawings must be Pre-Final complete, minus signatures, and modified to reflect the
responses to previous review comments. Prepare drawings with sufficient detail that
structural decisions and choices need not be made in the field. Fully address all
construction conditions in the construction documents, including details that apply to
specific conditions, complete schedules, identification of all members, dimensions,
connection details, etc.
9-3.2.3
Specifications.
Modify specifications to reflect the responses to previous review comments, and ensure
they are 100% complete. Provide complete specifications in accordance with Chapter
5.
9-3.2.4
Calculations.
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Revise calculations as required to reflect resolution of all previous government review
comments. At this stage, the analysis must be 100% complete.
9-3.2.5
Cost Estimate.
Submit an estimate of probable cost, including all of the items shown on the drawings
and specifications.
9-3.2.6
Annotated Review Comments.
9-3.3
ED
Provide written responses to all government review comments.
Final Design Submittals.
9-3.3.1
Drawings.
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The intent of the Final Submittal is to provide a complete and final set of contract
documents ready for bidding by the government, or in the case of Design-Build, ready
for construction by the contractor. All government comments must have been
addressed. The following is the minimum required of a Final Submittal:
Provide complete construction drawings.
9-3.3.2
Specifications.
9-3.3.3
C
Provide complete specifications in accordance with Chapter 5.
Cost Estimate.
9-3.3.4
AN
Submit complete updated cost estimate.
Calculations.
C
Revise calculations as required to reflect resolution of all previous government review
comments.
9-3.3.5
Annotated Review Comments.
Provide written responses to all government review comments.
9-4
Mechanical Submittals.
9-4.1
Design Development Submittals.
9-4.1.1
Basis of Design.
Provide as indicated in UFC 3-400-10N.
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Provide the following sheets, as a minimum, for the design development submittal:
9-4.1.2
ED
• Plumbing Floor Plan. Show plumbing fixtures, floor drains and equipment
locations.
• Site Plan. Show connection to base steam distribution, location of propane
and oil tanks, layout of ground coupled heat pump well fields, etc.
• HVAC Floor Plan. Show equipment locations, one or two-line duct layout
and preliminary piping runs.
• Mechanical Room Plan. Show major equipment and maintenance access
space. Provide section view(s) to clarify layout and supports.
Calculations.
Provide the following calculations, as a minimum, accompanying the Design
Development submittal:
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• Energy Analysis. Provide a bound copy of the computerized energy
analysis that includes input and output data in their.
• Life Cycle Cost Analysis. Submit the computerized LCC analysis utilizing
the latest edition of the NIST Building Life-Cycle Cost.
• Building Heating and Cooling Load. Provide a bound copy of the
computerized load calculations with input and output data in their entirety.
• ASHRAE 90.1 Compliance Calculations. Submit calculations and
compliance forms indicated in the Basis of Design.
Pre-Final Design Submittals.
9-4.2.1
Drawings.
AN
C
9-4.2
Plumbing and mechanical drawings must be complete to the extent that they may be
released for bid as submitted.
9-4.2.2
Calculations.
C
Submit all calculations to support the plumbing and mechanical systems and the major
equipment comprising those systems. Update the 35% energy analysis with the
equipment efficiencies scheduled on the drawings.
9-4.2.3
Basis of Design.
Resubmit Basis of Design. Update information as necessary, including sustainable
design validation/certification information required .
9-4.3
Final Design Submittals.
9-4.3.1
Drawings.
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Submit the final plumbing and mechanical drawings in accordance with UFC 3-400-10N.
9-4.3.2
Calculations.
Submit the final plumbing and mechanical calculations, revised and updated, in
accordance with UFC 3-400-10N.
9-4.3.3
Basis of Design.
9-5
ELECTRICAL SUBMITTALS.
ED
Resubmit Basis of Design. Update information as necessary, including sustainable
design validation/certification information required ..
The following are typically required for Design-Build projects. Refer to the RFP for the
exact submittal requirements for each project.
Concept Design Submittals.
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9-5.1
Listed below are design submittal requirements for specific levels of design completion.
Not all submittals listed may be required. The SOW or RFP indicates the number of
and required completion percentage (e.g., 35%, 100%, Final) of all submittal
requirements. Only those submittals listed in the SOW are required and each required
submittal must follow the guidelines indicated below.
C
9-5.1.1
Concept Design Submittals. Submittal need not provide extensive
details but must be complete enough to thoroughly express the Designer’s intentions
and include the following:
C
AN
• Existing Site and Demolition Plan. Plans must include all existing site
information such as buildings, pavements and utilities. All electrical
demolition must be shown and indicated by legend. Do not include
demolished features on subsequent drawings. Indicate existing exterior
power and telecommunications distribution to a point of connection.
• Site Plan. Show new and remaining aboveground and underground
electrical lines and equipment. Show other utilities in proximity to
electrical utilities. Information on existing conditions shall be complete and
field checked. Show proposed Power and Telecommunications cabling
and routing.
• Single Line Diagram (Not a Riser) including Pad mounted transformer or
substation with primary and secondary protective devices. Show
Secondary feeders to major items of equipment.
• Preliminary floor plans with dedicated space clearly identified for electrical
and telecommunications rooms. Show proposed locations for large
equipment such as HVAC connections, Switchgear or Switchboards, and
400 Hertz equipment, etc.
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• Design Analysis including Preliminary load calculations for Utility
connections
• Outline Specifications
• Electrical Design Check List
• Sustainable design validation/certification information required in UFGS
01331 of the project RFP
9-5.2
Design Development Submittals.
ED
a) Submittal must include all requirements of the previous submittal plus additional
detail to bring them to the required completion percentage.
b) Legend and Abbreviations
c) Existing Site and Demolition Plan: Plans must be developed to approximately 50
percent completion.
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d) Site Plan: Plan must be developed to approximately 50 percent completion.
e) Lighting Plan(s): Show a building’s full floor plan (first, second, etc.) with the layout
and type of fixtures to be used. No wiring or circuits required. Scale must be 1:100
(1/8” = 1’-0”) minimum.
C
f) Power Plan(s): Show a building’s full floor plan (first, second, etc.) with the location of
receptacles, panelboards, switchboards, motor control centers, transformers and any
other major equipment. No wiring or circuits required. Scale must be 1:100 (1/8” = 1’0”) minimum.
AN
g) Lightning Protection Plan: No details required.
h) Cathodic Protection Plan: Include the location of soil resistivity measurements. No
details required.
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i) Special Systems Plans: Show location of devices (e.g., telephone, IDS, others as
required).
j) Single Line Diagram: Plan must be developed to approximately 50 percent
completion showing all panels, switchboards, motor control centers, transformers and
other major electrical loads such as motors, chillers, etc.
k) Additional Plans/Risers
l) Updated Design Analysis to substantiate design level shown.
m) Submit Design Calculations to substantiate design level shown including:
Lighting: Interior and Exterior Foot-candles.
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Load Analysis
Service size
Feeder size
Larger special circuit sizes
Lightning Risk Assessment
n) Outline Specifications
o) Response to Previous Submittal Review Comments
ED
p) Electrical Design Checklist
q) Sustainable design validation/certification information required in UFGS 01331 of the
project RFP.
9-5.3
Pre-Final Design Submittals.
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There are two instances where Design-Build pre-final documentation may vary from
Design-Bid-Build documentation. In Design-Build, the Contractor may submit
manufacturer’s catalog data for a particular product in lieu of a prescriptive specification.
The other instance is that shop drawings can be included as design drawings. Refer to
the Design-Build RFP for additional direction for these two instances.
C
Submittal must include all requirements of the previous submittal plus additional detail
to bring them to the specified completion percentage. Drawings and specifications must
be substantially complete at this stage and require only minor corrections if any.
C
AN
Legend and Abbreviations
Existing Site and Demolition Plan
Lighting Plans and Details
Power Plans and Details
Power - Single Line Diagram
Telephone Riser Diagram
Intercommunication Riser Diagram
Fire Alarm Riser Diagram: Include only when separate Fire Protection
Drawings are not included in the design.
Other Riser Diagrams for Television, Security, Etc.
Panel Schedules
Switchboards and Motor Control Center Schedules
Lighting Fixture Details
a) Updated Design Analysis to substantiate design level shown.
b) Sequence of Construction when applicable.
c) Updated Calculations from previous submittal to substantiate design level shown
including the following as applicable.
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d) Redlined Specifications
ED
Short Circuit
Voltage Drop
Lighting
Load Analysis
Motor Starting/Flicker Analysis
Sag, Tension, and Guying Analysis
Manhole Design Calculations
Cable Pulling Tension Calculations
Cathodic Protection Calculations
CATV Network Loss Calculations
e) Design must be free of conflicts between the contract drawings and the
specifications.
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f) Response to Previous Submittal Review Comments
g) Updated Electrical Design Check List
h) Sustainable design validation/certification information required in UFGS 01331 of the
project RFP.
9-5.4
Final Design Submittals.
AN
C
There are two instances where Design-Build construction documentation may vary from
Design-Bid-Build documentation. In Design-Build, the Contractor may submit
manufacturer’s catalog data for a particular product in lieu of a prescriptive specification.
The other instance is that shop drawings can be included as design drawings. Refer to
the Design-Build RFP for additional direction for these two instances.
a) The final submission must incorporate the corrections and clarifications noted on the
100% submittal.
C
b) Include the Pre-Final submittal reviewer comments with replies.
c) Typed Specifications.
d) Design Analysis to reflect the final design.
e) Calculations, including all updates to substantiate the final design.
f) Sustainable design validation/certification information required in UFGS 01331 of the
project RFP.
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9-6
FIRE PROTECTION SUBMITTALS.
This section summarizes the items required at each submittal stage for design-build
projects. Not all submittal stages are necessarily required. Contract documents will
outline which submittals are required and information presented below is a guide of the
minimum level of information required at each submittal stage.
9-6.1
Design Development Submittals.
ED
9-6.1.1
Basis of Design. Complete Basis of Design meeting the requirements as
outlined throughout this guide.
9-6.1.2
Drawings. These drawings will not need to contain information on the
suppression and detection systems other than for coordination purposes.
9-6.1.3
Calculations.
EL
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Submit all hydraulic calculations supporting all fire suppression systems for the project.
Make all calculations using commercially available hydraulic sprinkler computer
software.
9-6.2
Pre-Final Design Submittals.
9-6.2.1
Basis of Design.
Drawings.
AN
9-6.2.2
C
Complete final Basis of Design meeting the requirements as outlined throughout UFC 3600-10N.
Provide construction (shop) drawings for the suppression systems, detection and alarm
systems, firestopping, spray-applied fireproofing.
9-6.2.3
Calculations.
C
Submit complete final calculations supporting all the fire suppression systems for the
project. All calculations must be made using commercially available hydraulic sprinkler
computer software.
9-6.2.4
Specifications.
Specifications are not necessary for the suppression systems, detection and alarm
systems, firestopping, and spray-applied fireproofing. Provide manufacturer’s data
sheets for these items.
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9-6.3
Final Design Submittals.
9-6.3.1
Drawings.
Provide all drawings required to meet the intended design approaches for the project.
As a minimum, provide all noted drawings in UFC 3-600-10N.
9-6.3.2
Specifications.
9-6.4
ED
Specifications are not necessary. Provide manufacturer’s data sheets for the
suppression systems, detection and alarm systems, firestopping, spray-applied
fireproofing.
Additional Overseas Submittals Requirements.
9-7
EL
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• Host Nation Life Safety and Building Code analysis.
• Comparisons with NFPA Codes and UFC 1-200-01
ENVIRONMENTAL SUBMITTALS.
C
AN
C
Environmental submittals vary with the location and type of project. Consult with the
local command environmental office regarding the specific environmental submittals
necessary for the specific project.
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CHAPTER 10 CHANGES TO THE FINAL SUBMISSION
10-1
SCOPE.
Changes made to the drawings and specifications after the Final Submission are
changes to the Contract Documents. Changes before contract award are amendments;
changes after contract award are modifications.
10-2
CHANGE NUMBERS.
ED
Numbers are assigned in numerical order as required. Amendment numbers are
prefixed by three ciphers, for example, the first amendment is numbered "0001."
Modification numbers begin with a "P" followed by five digits; for example, "P 00003" is
the third modification.
10-3
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The Contracts Division of the Activity assigns change numbers. On A/E prepared
changes, provide a blank space for insertion of the number by the Activity. The
Activity's Contracts Division prepares a cover sheet, Standard Form (SF) 30,
Amendment of Solicitation/ Modification of Contract, for changes; therefore, the first
page of the change's text is page number "2."
CHANGES COST ESTIMATES.
CHANGE FORMAT.
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10-4
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Accompany changes with detailed cost estimates to indicate all changes in construction
cost of the project, or to substantiate a statement of no change in cost. Prepare cost
estimates in accordance with NAVFAC Cost Engineering Policy and Procedures
(www.uscost.net/costengineering). Accompany proposed modifications with a detailed
cost estimate that can be used in the negotiation of change orders.
Changes should follow the same order as the contract specifications with each change
item referencing the appropriate section and paragraph by number and title. Some
examples follow.
Specification Changes.
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10-4.1
Use Table 10-1, as a guide in preparing changes to the Specifications. Changes to a
Design Build RFP follows a similar logic.
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Table 10-1 Specification Changes Format
Change
Change Format
Adding a
Specification
In the Project Table of Contents: Section 09680, Carpet is added to the Project
Table of Contents.
This Section accompanies this [Amendment] [Modification].
Note: Add the [Amendment] [Modification] number opposite the Specification
Number at the bottom of each page.
Replacing an
Existing
Specification
ED
In the Project Table of Contents: Section 09680, Carpet, is deleted and Section
09680X, Carpet, is added to the Project Table of Contents and accompanies this
[Amendment] [Modification].
Note: Add the [Amendment] [Modification] number opposite the Specification
Number at the bottom of each page.
Section 03330 Cast-in Place Architectural Concrete
2.1 MATERIALS FOR FORMS
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Adding
Paragraphs or
Sub-paragraphs
After this paragraph, add the following:
"2.1.1 Reuse of Forms
Forms may be reused in subsequent parts of the project provided they are
undamaged and continue to meet all specified requirements."
Making Word
Changes
SECTION 15330
2.1.1.2
REFRIGERANT PIPING
Copper Pipe and Fittings:
SECTION 15530
2.2
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Omitting
Paragraphs or
Sub-paragraphs
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In the second sentence, delete “bronze” and substitute “galvanized steel”.
BITUMINOUS HOT MIX
PAVEMENT
ASPHALT CEMENT
Delete this Paragraph in in its entirety and substitute the following:
"2.2
10-4.2
NOT USED"
Drawing Changes.
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Use Table 10-2, as a guide in preparing changes to the Drawings.
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Table 10-2 Drawing Changes Format
Change
Change Format
Adding
Drawings
SECTION 00102
1.2
LIST OF DRAWINGS
CONTRACT DRAWINGS
Add the following to the list of drawings:
4265191
Revised Floor Plan – Area A
4265192
Lighting Fixture Details
ED
NAVFAC DWG NO.Title
These new Drawings accompany this [Amendment] [Modification].
Revising
Drawings
SECTION 00102
1.2
LIST OF DRAWINGS
CONTRACT DRAWINGS
The following drawings are revised as of [Date]:
Title
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NAVFAC DWG NO.
4265191
Foundation Plan, Revised [Date]
4265192
Floor Plan, Revised [Date]
These revised Drawings accompany this [Amendment] [Modification].
Note: Make the Drawing Revisions and note the Revision in accordance with UFC 1300-10N, Electronic Design Deliverables Manual of Policy and Procedures.
SECTION 00102
1.2
LIST OF DRAWINGS
C
Making Text
Changes to
Drawings
CONTRACT DRAWINGS
NAVFAC DWG NO.4265191
Adding
Sketch
Sheets
AN
On Foundation Plan notes, note number 3, change “the bottom of the footing” to “the top
of the footing”.
SECTION 00102
1.2
LIST OF DRAWINGS
CONTRACT DRAWINGS
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The following sketches are added to the List of Drawings and modify current NAVFAC
drawings as indicated:
These sketches accompany this [Amendment] [Modification].
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GLOSSARY
Architectural and Engineering
BUPERS
Bureau of Navy Personnel
CAD
Computer Aided Design
CMC
Commandant, Marine Corps
CSI
Construction Specifications Institute
COMCBLANT
Commander Naval Construction Battalion, U.S. Atlantic Fleet
COMCBPAC
Commander Naval Construction Battalion, U.S. Pacific Fleet
CONUS
Continental United States
DQC
Design Quality Control
FACD
Facility Analysis Concept Design
FACP
Fire Alarm Control Panel
FOSSAC
Fitting Out and Supply Support Assistance Center
IP
Inch-Pound (English)
LCC
Life-Cycle Cost
MFDO
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A/E
Leadership in Energy and Environmental Design
Medical Facilities Design Office
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NAVFACENGCOM Naval Facilities Engineering Command
NAVFSSO
Navy Food Service Systems Office
NAVMEDCOM
Navy Medical Command
NFPA
National Fire Prevention Agency
NIST
National Institute of Science and Technology\
OCONUS
Outside the Continental United States
RFI
Request of Information
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RFP
Request of Proposal
ROICC
Resident Officer in Charge of Construction
SI
System International (Metric)
SOW
Scope of Work (or) Statement of Work
SPAWAR
Space and Naval Warfare Systems Command
Standard Procurement System – Procurement Desktop Defense
module
ED
SPS-PDD
Unified Facilities Criteria
UFGS
Unified Facilities Guide Specifications
UIC
Unit Identification Code
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UFC
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APPENDIX A REFERENCES
DFAR 227.71, Rights in Technical Data, Office of the Undersecretary of Defense
for Acquisition, Technology and Logistics,
http://www.acq.osd.mil/dp/dars/dfars/pdf/r20031001/227_71.pdf
DFAR 227.72, Rights in Computer Software and Computer Software
Documentation, Office of the Undersecretary of Defense for Acquisition,
Technology and Logistics,
http://www.acq.osd.mil/dp/dars/dfars/pdf/r20031001/227_72.pdf
ED
DFAR 252.227-7023, Drawings and Other Data to Become Property of
Government, Revised 01 October 2001, Office of the Undersecretary of
Defense for Acquisition, Technology and Logistics,
http://www.acq.osd.mil/dp/dars/dfars/pdf/r20031001/252227.pdf
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DODI 4150.24, Defense Standardization Program (DSP), 18 June 1998, Defense
Standardization Program, http://www.dsp.dla.mil/
Electronic Project Generator, (EPG), Naval Facilities Engineering Command,
1322 Patterson Avenue, SE, Washington, DC, 20374-5065, https://jersey3.navfac.navy.mil/prd/epg.htm
FAR 52-236-21, Specifications and Drawings for Construction, February 1997,
General Services Administration, FAR Secretariat, http://www.arnet.gov/far/
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NAVFAC Cost Engineering Policy and Procedures, Engineering Innovation and
Criteria Office, NAVFAC, 6506 Hampton, Blvd, Norfolk, VA 23508, 757-3224200, http://www.uscost.net/costengineering
NAVFAC DESIGN-BUILD MASTER WEB SITE, (http://www.wbdg.org/ndbm),
Engineering Innovation and Criteria Office, NAVFAC, 6506 Hampton, Blvd,
Norfolk, VA 23508, 757-322-4200
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NAVFACINST 9830.1, Sustainable Development Policy, Naval Facilities
Engineering Command, 1322 Patterson Avenue, SE, Washington, DC,
20374-5065, http://www.navfac.navy.mil/
NFPA 20, Standard for Installation of Stationary Pumps for Fire Protection,
National Fire Protection Association (NFPA), 1 Batterymarch Park, Quincy,
MA 02169, (617) 770-3000, fax (617) 770-0700, http://www.nfpa.org/
SECNAVINST 5510.36 CH2, Department of the Navy (DON) Information
Security Program (ISP) Regulation, 17 March 1999, Secretary of the Navy,
http://neds.nebt.daps.mil/
Standard Form (SF) 30, Amendment of Solicitation/ Modification of Contract,
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UFC 1-300-02, Unified Facilities Guide Specifications (UFGS) Format Standard,
Tri-Service Engineering Senior Executive Panel, http://dod.wbdg.org/
UFC 1-300-10N, Electronic Design Deliverables (EDD) Manual of Policies and
Procedures, Engineering Innovation and Criteria Office, NAVFAC, 6506
Hampton, Blvd, Norfolk, VA 23508, 757-322-4200, http://www.wbdg.org/ndbm
UFC 3-100-10N, Design: General Architectural Requirements, Engineering
Innovation and Criteria Office, NAVFAC, 6506 Hampton, Blvd, Norfolk, VA
23508, 757-322-4200, http://www.wbdg.org/ndbm
ED
UFC 3-200-10N, Design: General Civil, Geotechnical, Landscape Requirements,
Engineering Innovation and Criteria Office, NAVFAC, 6506 Hampton, Blvd,
Norfolk, VA 23508, 757-322-4200, http://www.wbdg.org/ndbm
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UFC 3-300-10N, Design: General Structural Requirements, Engineering
Innovation and Criteria Office, NAVFAC, 6506 Hampton, Blvd, Norfolk, VA
23508, 757-322-4200, http://www.wbdg.org/ndbm
UFC 3-400-10N, Design: General Mechanical Requirements, Engineering
Innovation and Criteria Office, NAVFAC, 6506 Hampton, Blvd, Norfolk, VA
23508, 757-322-4200, http://www.wbdg.org/ndbm
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UFC 3-600-10N, Design: General Fire Protection Requirements, Engineering
Innovation and Criteria Office, NAVFAC, 6506 Hampton, Blvd, Norfolk, VA
23508, 757-322-4200, http://www.wbdg.org/ndbm
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UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings, Tri-Service
Engineering Senior Executive Panel, http://dod.wbdg.org/
UFC 4-010-02, DoD Minimum Antiterrorism Standoff Distances for Buildings, TriService Engineering Senior Executive Panel, http://dod.wbdg.org/
UFGS 01330, Submittal Procedures, Tri-Service Engineering Senior Executive
Panel, http://dod.wbdg.org/
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UFGS 01331, Design Submittal Procedures, Engineering Innovation and Criteria
Office, NAVFAC, 6506 Hampton, Blvd, Norfolk, VA 23508, 757-322-4200,
http://www.wbdg.org/ndbm
UFGS 01450N, Construction Quality Control, Engineering Innovation and Criteria
Office, NAVFAC, 6506 Hampton, Blvd, Norfolk, VA 23508, 757-322-4200,
http://dod.wbdg.org/
UFGS 01451N, Design and Construction Quality Control, Engineering Innovation
and Criteria Office, NAVFAC, 6506 Hampton, Blvd, Norfolk, VA 23508, 757322-4200, http://dod.wbdg.org/
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UFGS 01455N, Quality Control (QC) - Minor Construction, Engineering
Innovation and Criteria Office, NAVFAC, 6506 Hampton, Blvd, Norfolk, VA
23508, 757-322-4200, http://dod.wbdg.org/
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APPENDIX B SUPPLEMENTAL RESOURCES
DFAR 252.227-7022, Government Rights (Unlimited), Revised 1 October 2001,
Office of the Undersecretary of Defense for Acquisition, Technology and
Logistics, http://www.acq.osd.mil/dp/dars/dfars/pdf/r20031001/252227.pdf
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United States National CAD Standard, National Institute of Building Sciences,
1090 Vermont Ave, NW, Suite 700, Washington, DC, 20005, (202) 289-7800,
http://www.nibs.org/
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