COMMISSIONERS COURT DOCKET NOVEMBER 18, 2013 REGULAR SESSION

COMMISSIONERS COURT DOCKET NOVEMBER 18, 2013 REGULAR SESSION
COMMISSIONERS COURT DOCKET
NOVEMBER 18, 2013
REGULAR SESSION
THE STATE OF TEXAS
COUNTY OF MONTGOMERY
BE IT REMEMBERED that on this the 18th day of November, 2013 the Honorable
Commissioners Court of Montgomery County, Texas, was duly convened in a Regular Session
in the Commissioners Courtroom of the Alan B. Sadler Commissioners Court Building, 501
North Thompson, Conroe, Texas, with the following members of the Court present:
County Judge
Commissioner, Precinct 1
Commissioner, Precinct 2
Commissioner, Precinct 3
Commissioner, Precinct 4
Also County Clerk’s Office
Alan B. Sadler
Mike Meador
Craig Doyal
James Noack
Ed Rinehart
Francine Nichols
INVOCATION GIVEN BY JERILYN WILLIAMS.
THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
RECITED.
THE PLEDGE OF ALLEGIANCE TO THE TEXAS STATE FLAG RECITED.
1.
COMMISSIONERS COURT AGENDA APPROVED.
Motion by Commissioner Doyal, seconded by Commissioner Meador, to approve
Commissioners Court Agenda for discussion and necessary action. Motion carried.
2.
EMPLOYEE COMMITTEE – EXTENDED LUNCH HOUR REQUEST
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve a two
hour lunch (11:30 a.m. – 1:30 p.m.) for County employees on Tuesday, December 10,
2013, to attend the County Christmas Luncheon at the Lone Star Convention Center.
Motion carried.
3.
RESOLUTION – HUNGER AND HOMELESSNESS AWARENESS WEEK
Motion by Commissioner Doyal, seconded by Commissioner Meador, to proclaim
November 15 – 21, 2013 as the Montgomery County Hunger and Homelessness
Awareness Week. Motion carried.
4.
RESOLUTION – APPRECIATION FOR ELLIE HOOVER
Motion by Commissioner Rinehart, seconded by Commissioner Doyal, to recognize and
honor Ellie Hoover in appreciation of her leadership, her support in the Montgomery
County Emergency Services District #5, and her dedication to the community. Motion
carried.
5.
RESOLUTIONS – ADOPTION DAY
Motion by Judge Sadler, seconded by Commissioner Doyal, to recognize and honor the
following in appreciation of service and dedication to the community:
a.
b.
c.
Randy Doleman and Orphan Care Network.
WoodsEdge Community Church.
Woodforest National Bank.
Motion carried.
Session of November 18, 2013
Page 2 of 15
6
MINUTES APPROVED – COMMISSIONERS COURT - COUNTY CLERK
Motion by Commissioner Noack, seconded by Commissioner Doyal, to approve
Commissioners Court Minutes for Regular Sessions held October 28, 2013 and
November 4, 2013, as presented by the County Clerk. Motion carried.
7.
CONSENT AGENDA APPROVED - AGENDA ITEMS 9A-I
Motion by Commissioner Noack, seconded by Commissioner Rinehart, to approve the
Consent Agenda, as follows:
COUNTY AUDITOR – AGENDA ITEMS 9A1-3
A1.
PAYMENT OF ACCOUNTS APPROVED, as submitted by the County Auditor.
AGENDA ITEM 9A2 WAS MOVED TO OPEN SESSION. SEE MOTION 8.
A3.
CONSIDER AND APPROVE THE BUDGET AMENDMENTS FY14:
a.
Civic Center: To transfer funds for VPN.
b.
Commissioner Precinct 1: To transfer funds.
c.
Commissioner Precinct 3: To adjust line items.
d.
Commissioner Precinct 4: To transfer funds and adjust line items.
e.
Constable Precinct 1: To adjust line items.
f.
Constable Precinct 2: To fund vehicle costs for Investigator Unit as
authorized by Commissioners Court (M12/10.14.13).
g.
Constable Precinct 2: To recognize and allocate sales commission
revenues.
h.
Constable Precinct 3: To fund fuel for County vehicles in lieu of stipends
as authorized by Commissioners Court (M14/10.14.13).
i.
Constable Precinct 3: To fund new vehicles PO 2014060. Approved in
Commissioners Court (M13/10.14.13).
j.
County Attorney: To transfer funds for VPN.
k.
County Treasurer: To transfer funds for VPN.
l.
Court Reporter Service Fund: To recognize and allocate revenue in Court
Reporter Service Fund as authorized by Commissioners Court
(M25/10.14.13).
m.
221st District Court: To fund costs of transfer of venue trial in Brazos
County, as authorized by Commissioners Court (M6/10.14.13).
n.
221st District Court: To adjust line items.
o.
359th District Court: To transfer funds for VPN.
p.
Drug Court: To recognize and allocate revenue for October 2013.
q.
DWI Court: To recognize and allocate revenue for October 2013 (MRT
Books).
r.
Emergency Management Homeland Security Grant Program12 – UASI:
To adjust line items.
s.
Fire Marshal: To transfer funds for VPN.
t.
Information Technology: to adjust line items.
u.
Information Technology: To adjust line items.
v.
JP Technology Fund: To recognize and allocate revenue for JP
Technology Fund as authorized by Commissioners Court (M10/10.14.13).
Session of November 18, 2013
Page 3 of 15
w.
JP Technology Fund: To recognize and allocate revenue for JP
Technology Fund as authorized by Commissioners Court (M9/10.14.13).
x.
JP Technology Fund: To recognize and allocate revenue for JP
Technology Fund as authorized by Commissioners Court (M7/10.28.13).
y.
JP Technology Fund: To recognize and allocate revenue for JP
Technology Fund as authorized by Commissioners Court (M17/10.28.13).
z.
Juvenile: To transfer funds for VPN.
aa.
MCCD CDBG/$2,118,292 – YEAR 16: To adjust line items.
bb.
MCCD HOME/$413,684 – YEAR 11: To adjust line items.
cc.
Memorial Library: To allocate revenue.
dd.
Sheriff: To adjust line items.
ee.
Sheriff: Auto Theft: To adjust line items.
A4.
REPORT OF OFFICIALS’ FEES ACCEPTED as audited for September 2013.
A5.
INTERIM ARBITRAGE REBATE ANALYSIS ACCEPTED for the following:
6.
a.
Montgomery County, Texas Unlimited Tax Road Bonds, Series 2004.
b.
Montgomery County, Texas Certificates of Obligation, Series 2006.
c.
Montgomery County, Texas Unlimited Tax Road Bonds, Series 2006A.
d.
Montgomery County, Texas Unlimited Tax Adjustable Rate Road Bonds,
Series 2006B.
e.
Montgomery County, Texas Limited Tax Refunding Bonds, Series 2007.
f.
Montgomery County, Texas Unlimited Tax Adjustable Rate Road Bonds,
Series 2008B.
g.
Montgomery County, Texas Pass-Through Toll Revenue and Limited Tax
Bonds, Series 2009.
h.
Montgomery County, Texas Unlimited Tax Refunding Bonds, Series
2010.
i.
Montgomery County, Texas Pass-Through Toll Revenue and Limited Tax
Bonds, Series 2010.
j.
Montgomery County, Texas Certificates of Obligation, Taxable Series
2010B.
k.
Montgomery County, Texas Pass-Through Toll Revenue and Limited Tax
Refunding Bonds, Series 2012.
l.
Montgomery County, Texas Certificates of Obligation, Series 2012 –
Limited Tax Refunding Bonds, Series 2012.
m.
Montgomery County, Texas Certificates of Obligation, Series 2012 A.
MONTHLY UNAUDITED FINANCIAL REPORTS ACCEPTED for the months
of August and September 2013.
TREASURER – AGENDA ITEMS 9B1-5
B1.
RESOLUTION AND ORDER APPROVED to approve and ratify execution of
the CHASE Documents (Paymentech™ Enrollment Form and Merchant Payment
Processing Guidelines) by the Montgomery County Treasurer Stephanne
Laviolette.
B2.
TICKET LOG APPROVED for October 2013.
B3.
MONTHLY REPORT APPROVED for Pledged Securities for October 2013.
Session of November 18, 2013
Page 4 of 15
B4.
MONTHLY INVESTMENT REPORT APPROVED for October 2013.
B5.
STATEMENT OF INVESTMENT POLICY APPROVED for Montgomery
County with updated signatures.
TAX ASSESSOR/COLLECTOR – AGENDA ITEMS 9C1-4
C1.
RECEIPT ACKNOWLEDGED of two Tax Abatement Applications from The
Woodlands Development Co. (Owner) and Champion A/Champion B (Tenants).
C2.
CHANGES ACKNOWLEDGED for September and October 2013 Supplemental
Changes from Harris County Appraisal District for property located in
Montgomery County for The Woodlands Township and New Caney I.S.D.
C3.
MONTHLY TAX COLLECTION REPORT ACCEPTED for the month ending
October 31, 2013.
C4.
CHANGES ACKNOWLEDGED for October 2013 Supplemental Changes from
Montgomery Central Appraisal District for properties located in Montgomery
County.
PURCHASING – AGENDA ITEMS 9D1-7
D1.
D2.
D3.
ADVERTISING FOR BIDS/PROPOSALS APPROVED:
a.
Freezer and cooler renovation equipment and materials for Montgomery
County Food Bank – Montgomery County Community Development.
b.
New uniforms – Various Departments.
c.
Collection of Urine Samples – Various Departments.
d.
Underground work for signalization at intersection of Kuykendahl Road at
Bay Branch Drive – Precinct 3.
ACTION APPROVED ON THE FOLLOWING BIDS:
a.
Contract awarded to Star T 3, LLC dba Mr. Transmission for vehicle
transmission rebuilds (Project #2014-0001) – Various Departments.
b.
Rejected and approved for re-advertising for (Project #2014-0009) HVAC
System for Montgomery County Food Bank - Montgomery County
Community Development.
c.
Award rescinded to Aviation Assets, LLC and VFE Holding co., LLC
(Project #2012-0044) for RFP/Q lease and development of approximately
1.826 acre parcel of Airport Property originally awarded in
Commissioners Court June 18, 2012 – Lone Star Executive Airport.
RENEWALS APPROVED:
a.
GT DISTRIBUTORS, INC. (P.O. #2012099) for ammunition, expires
12/16/13 – Various Departments. (Note: Changes per documents on file).
b.
AMERICAN TIRE DISTRIBUTORS, INC. (P.O. #2013044) for tires and
tubes for medium trucks and off road equipment picked up and delivered,
expires 12/17/13 – Various Departments. (Note: Changes per documents
on file).
c.
SOUTHERN TIRE MART (P.O. #2013045) for tires and tubes for
medium trucks and off road equipment picked up and delivered, expires
12/17/13 – Various Departments. (Note: Changes per documents on file).
Session of November 18, 2013
Page 5 of 15
D4.
d.
SECURE GOVERNMENT PAYMENT SOLUTIONS, INC. (P.O.
#2013073) for customer credit card payment and driver’s license swipe
service, expires 12/17/13 – Various Departments.
e.
PROGRESSIVE WASTE SOLUTIONS (P.O. #2013163) for containers
collection and disposal of recyclable materials and products, expires
01/27/14 – Precinct 4.
f.
ABIBOW RECYCLING, LLC (P.O. #2010213) for paper recycling,
expires 02/05/14 – Various Departments.
g.
BUCKEYE CLEANING CENTER (P.O. #2012200) for janitorial
supplies, equipment, maintenance and repair TCPN Contract #R5118,
expires 02/28/14 – Various Departments.
CHANGE ORDERS APPROVED:
a.
Change Order #1 (P.O. #2013415) to Pitney Bowes for mail machine and
software – Tax Office.
b.
Change Order #3 (P.O. #2012096) to correct Change Order #2 to One
Source Arbor Care, LLC for alternate tree and tree limb removal service
from right-of-ways, County roads and county buildings in Montgomery
County, previously approved in Commissioners Court on October 28,
2013 - Various Departments.
D5.
PRE-PAYMENT APPROVED in the amount of $445.00 to Texas Code Review
for ADA inspection of Montgomery County Jail additions, Conroe, Texas.
D6.
PURCHASE APPROVED of public safety equipment, from Lone Star Products
and Equipment, LLC – Various Departments:
D7.
a.
Order #1 in the amount of $17,528.10 through the Interlocal Agreement
with BuyBoard Contract #363-10, funding source Contingency as
approved in Commissioners Court 10/14/13 – Constable Precinct 3.
b.
Order #2 in the amount of $4,903.00 through the Interlocal Agreement
with BuyBoard Contract #363-10, funded out of line item 614-7357 Precinct 3.
PAYMENT ACCEPTED AND PERFORMANCE BONDS ACKNOWLEDGED
each in the amount of $126,776.81 from 4-C Construction Services for
interchange modification plans for IH-45 at Rayford-Sawdust Road – Precinct 3.
RISK MANAGEMENT – AGENDA ITEM 9E
E1.
CHANGES, ADDITIONS AND RELEASES APPROVED for the following:
BOND
61523018
61204467
15227556
15071457
15223608
15227712
15227710
15227714
15227593
15227576
15227581
15227682
NAME/DEPT
AMOUNT
McGee, Lloyd/Const PCT 1
$5,000
Zenor, Darlou/Purchasing
5,000
Ford, Richard/Const PCT 4
5,000
Reaves, Patricia/Treasurer
25,000
Etheredge, Carolyn/Tax Assessor 100,000
Bostick, Paul/Const PCT 1
5,000
Rhodes, Jarrett/Const PCT 1
5,000
Wiese, Matthew/Const PCT 1
5,000
Sprague, Steven/Const PCT 3
5,000
Hubbard, Paul/Const PCT 2
5,000
McCown, Janie/Const PCT 2
5,000
Burnett Jr., Billy/Const PCT 1
5,000
ACTION
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Session of November 18, 2013
Page 6 of 15
BOND
15227677
15227683
15227699
15227717
15227690
15227705
15227707
61469595
61507589
NAME/DEPT
AMOUNT
Durrenberger, Jerry/Const PCT 1
5,000
Lafferty, Jerry/Const PCT 1
5,000
Mack, Wesley/Const PCT 1
5,000
Rauen, Raymond/Const PCT 1
5,000
Traylor, Tracy/Const PCT 1
5,000
Gordon, Tracy/Const PCT 1
5,000
Cade, Timothy/Const PCT 1
5,000
Carley, Joshua/Const PCT 5
5,000
Young, Linda/Const PCT 2
5,000
ACTION
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Renew/Cont Cert
Reserve/Cont Cert
Reserve/Cont Cert
COMMISSIONERS – AGENDA ITEMS 9F1-3
F1.
PRECINCT 1
a.
F2.
F3.
USE AGREEMENTS APPROVED:
1.
Vipers Baseball
Practices as scheduled by WYAA
Charles Traylor Sports Park
2.
Willis Wildkats
Practices as scheduled by WYAA
Charles Traylor Sports Park
3.
Willis High School Softball & Baseball
Co Ed Softball Tournament – Nov. 23-24, 2013
Gene Campbell Fields
PRECINCT 2
1.
Magnolia Historical Society Inc.
Annual Hometown Community Christmas Event - Dec. 14, 2013
Library parking lot
2.
MHS Diamond Club
Softball Tournament Fundraiser - Dec. 13-15, 2013
Magnolia Sports Complex
3.
Magnolia Citizen Police Academy Alumni Association
Blue Santa Softball Tournament – Dec. 14, 2013
MASA Softball Fields
4.
Intercept Ministries
Toys for Tots Softball Tournament – Nov. 16, 2013
MASA Softball Fields
PRECINCT 4
a.
CHECK ACCEPTED in the amount of $1,888.66 from the City of Roman
Forest for the purchase of fuel for the month of October, 2013. To be
deposited into account 615.7926.
b.
APPOINTMENT APPROVED of Ms. Catherine Lee to ESD #9 Board of
Commissioners to fill out the remainder of the term that was left with the
passing of Jerry Lee. Term of office will expire December 31, 2013.
Session of November 18, 2013
Page 7 of 15
COMMISSIONERS – COUNTY ENGINEER – AGENDA ITEMS G1-2
G1.
PRECINCT 2
a.
G2.
FINAL PLAT APPROVED for Woodforest Boulevard Extension Street
Dedication; 4.281 Acres; Archibald Hodge Survey, A-18 and James
Pevehouse Survey, A-29.
PRECINCT 3
a.
PUBLIC HEARING DATE APPROVED for January 13, 2014 to change
the name of Elledge Road to Cathedral Lakes Parkway.
ENVIRONMENTAL HEALTH – AGENDA ITEM 9H1
H1.
VARIANCE REQUEST APPROVED to install an aerobic on-site system in the
100-year floodplain located at 18086 Howards Way, Conroe, Texas 77306.
CONSTABLE PRECINCT 5 - AGENDA ITEM 9I1
I1.
TWO HUMVEES ACCEPTED from the Texas 1033 Program for the Constable
Precinct 5 office.
Motion carried.
END OF CONSENT AGENDA
8.
BUDGET AMENDMENTS APPROVED – FISCAL YEAR 2013 - AUDITOR
Motion by Commissioner Noack, seconded by Commissioner Doyal, to approve the
Budget Amendments for Fiscal Year 2013:
a.
Various: To perform salary sweep FY13.
b.
Animal Control: Reverse budget amendment done in error.
c.
Constable Precinct 1: To adjust line items.
d.
Constable Precinct 4: To adjust line items.
e.
Contingency: To
(M32/02.11.13).
f.
District Attorney No Refusal Grant: To add additional match and adjust
line items.
g.
284th District Court: To adjust line items.
h.
Fire Marshal: to fund overage M14/10.28.13.
i.
Human Resources: To adjust line items.
j.
J. Corley Detention Facility: To recognize and allocate revenue received
for Geo Contract.
k.
Juvenile: To adjust line items.
l.
Juvenile Power Recovery Court YR7/14: To adjust Grant revenue lines.
m.
Memorial Library: To adjust line items.
n.
Memorial Library: To allocate revenue.
o.
Sheriff/9-1-1 Services: To recognize and allocate revenue associated with
Contract for 911 services.
adjust
line
items
per
Commissioners
court
Session of November 18, 2013
Page 8 of 15
9.
REQUEST APPROVED – 2ND ADMINISTRATIVE JUDICIAL REGION OF TEXAS –
COUNTY JUDGE
Motion by Commissioner Noack, seconded by Commissioner Doyal, to approve
Montgomery County’s proportionate share of expense payable to Second Administrative
Judicial Region of Texas for 2013/2014 in the amount of $18,270.16. Motion carried.
10.
REQUESTS APPROVED – POSITION CHANGES - SHERIFF
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve the
following changes in positions and associated salaries. The new positions are required by
the Texas Commission on Jail Standards for operation of the jail kitchen. The changes do
not affect the current salary structure.
Close 5121-4601-7 Medic
Open 5121-5803-55 Detention Deputy
Close 5121-4601-10 Medic
Open 5121-5803-56 Detention Deputy
Sheriff Gage requested to fund each position at $42,500.00 and allocate the remaining
$2,193.64 in position funds to the Jail funding line 5121-9999-999. Per the Auditor, the
Medic positions have been abolished and are contracted out by a private firm, hence there
is no funding for those positions. Funding will come from part of the sweep. Motion
carried.
11.
REPORT APPROVED – EQUITABLE SHARING AGREEMENT - SHERIFF
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve the
Fiscal Year 2013 Equitable Sharing Agreement Report to be filed with the Department of
Justice. Motion carried.
AGENDA ITEM 11C WAS DEFERRED.
12.
REQUEST APPROVED – ADDITIONAL POSITIONS - SHERIFF
Motion by Commissioner Doyal, seconded by Commissioner Meador, to approve the
addition of three Deputy positions within The Woodlands Township Contract. The
positions are effective immediately and will include two Patrol Deputies and one
Motorcycle Deputy. The Woodlands Township will pay for salary and other expenses
provided for in the Contract. The three positions should be funded at $42,500.00 each
with a salary stipend of $3,000.00 for the Motorcycle Deputy positions. Motion carried.
13.
GRANT ACCEPTED – REGIONAL DWI GRANT – CONSTABLE PRECINCT 2
Motion by Commissioner Doyal, seconded by Commissioner Meador, to accept the
Regional DWI Grant from HGAC in the amount of $10,183.00 with a match of $4,431.16
from the Constable Precinct 2 budget. Motion carried.
14.
PURCHASE APPROVED – PATROL VEHICLES – CONSTABLE PRECINCT 4
Motion by Commissioner Meador, seconded by Commissioner Rinehart, to approve the
purchase of two new fully equipped patrol vehicles to be assigned to personnel whom
have opted to give up their vehicle stipend in accordance with the newly approved Law
Enforcement Step Pay Plan. Per Auditor, the amount needed would be close to
$43,000.00. Funding source will be Contingency. Motion carried.
Session of November 18, 2013
Page 9 of 15
15.
REQUEST APPROVED – FUNDS FOR FUEL/MAINTENANCE – CONSTABLE
PRECINCT 4
Motion by Commissioner Rinehart, seconded by Commissioner Meador, to approve the
request of $6,000.00 for fuel and maintenance on two newly purchased County vehicles.
Contingency will fund $3,000.00 and the additional $3,000.00 will come from
Commissioner Precinct 4. Motion carried.
16.
REQUEST APPROVED – POSITION CHANGES – CONSTABLE PRECINCT 4
Motion by Commissioner Rinehart, seconded by Commissioner Meador, to approve the
following changes:
Close position 5541-5910-4
Open position 5541-7802-2
Transfer all funds to newly opened position. Additional funds in the amount of $6,568.22
(and associated benefits) to be funded by Commissioner Precinct 4. Motion carried.
17.
REQUEST APPROVED – SALARY INCREASE – CONSTABLE PRECINCT 4
Motion by Commissioner Rinehart, seconded by Commissioner Doyal, to approve an
increase of $4,170 (and associated benefits) for position 5541-7815-1. Funded from
Commissioner Precinct 4. Motion carried.
18.
ORDER APPROVED – RETURNS/RESULTS NOVEMBER 2013 ELECTION ELECTIONS
Motion by Commissioner Meador, seconded by Commissioner Rinehart, to approve an
Order canvassing the returns and declaring the results of the November 5, 2013
Constitutional Amendment election. Motion carried.
19.
REQUEST APPROVED – CARRYOVER FUNDS – CUSTODIAL
Motion by Commissioner Doyal, seconded by Commissioner Noack, to approve allowing
$30,000.00 of carryover from Fiscal Year 2013 to current budget year and to be placed in
Capital Outlay 509-7573 for the purchase of two new vehicles. Motion carried.
20.
REQUEST APPROVED – DE-OBLIGATION – JUVENILE PROBATION
Motion by Commissioner Doyal, seconded by Commissioner Meador, to approve deobligating $3,867.51 from the Fiscal Year 2013 Family Reunification Grant. This amount
includes a refund in the amount of $254.01. Motion carried.
21.
REQUEST APPROVED – DE-OBLIGATION – JUVENILE PROBATION
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve deobligating $2,891.54 from the Fiscal Year 2013 Power Recovery Grant. Motion carried.
22.
REQUEST APPROVED – NAME FUNDING SOURCE - AUDITOR
Motion by Commissioner Noack, seconded by Commissioner Doyal, to approve naming
Contingency as the funding source to pay 213 delinquent tax statements received by the
County Auditor from the Tax Assessor/Collector. Motion carried.
Session of November 18, 2013
Page 10 of 15
23.
REPORTS ACCEPTED – CHAPTER 59 ASSET FORFEITURES – AUDITOR
Motion by Commissioner Doyal, seconded by Commissioner Meador, to accept Asset
Forfeiture Reports as required by chapter 59 of the code of Criminal Procedure for the
following:
1.
2.
3.
4.
5.
Constable Precinct 1
Constable Precinct 2
Constable Precinct 5
District Attorney
Sheriff
Motion carried.
24.
REQUEST APPROVED – CONTRACT AWARDED – ADULT PROBATION
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve
awarding Contract to Corrections Software Solutions (CSS) for RFP/Q Probation
Tracking System Software (Project #2013-0044). Motion carried.
25.
REQUEST APPROVED
DEVELOPMENT
–
CONTRACT
AWARDED
–
COMMUNITY
Motion by Commissioner Meador, seconded by Commissioner Doyal, to approve
awarding Contract to Crown Lift Trucks in the amount of $122,000.00 for Material
Handling Equipment for Montgomery County Food Bank (Project #2014-0054) . Motion
carried.
26.
PURCHASE APPROVED – GENERATOR – PRECINCT 3
Motion by Commissioner Noack, seconded by Commissioner Rinehart, to approve the
purchase of a Diesel Engine Kohler Generator (250 kW), from Loftin Equipment
Company, Inc., in the amount of $57,629.00 through the Interlocal Agreement with
HGAC Contract #GE02.12. Motion carried.
27.
PURCHASE APPROVED – BOOM MOWER – PRECINCT 2
Motion by Commissioner Doyal, seconded by Commissioner Meador, to approve the
purchase of one Diamond DMB-C-G, 25 foot HD rear cradle boom mower with 50”
rotary cutter head and joystick controls, from Brookside Equipment, in the amount of
$73,544.00 through the Interlocal Agreement with BuyBoard Contract #373-11. Motion
carried.
28.
PURCHASE APPROVED – TRACTOR – PRECINCT 2
Motion by Commissioner Doyal, seconded by Commissioner Meador, to approve the
purchase of one John Deere 6140M Cab Tractor, from John Deere Company, in the
amount of $73,031.34 through the Interlocal Agreement with BuyBoard Contract #37311. Motion carried.
29.
AGREEMENT APPROVED BY SPLIT VOTE – TEMPORARY JUSTICE OF THE
PEACE SERVICES – COUNTY ATTORNEY
Commissioner Meador moved that Professional Services Agreement with Carolyn Cox
for temporary Justice of the Peace services be approved. The motion was seconded by
Commissioner Doyal, and carried as follows:
AYE: Commissioner Meador, Commissioner Doyal, Commissioner Rinehart
NAY: Commissioner Noack
Motion carried.
Session of November 18, 2013
Page 11 of 15
30.
CONTRACT APPROVED BY SPLIT VOTE – HERITAGE MUSEUM - COUNTY
ATTORNEY
Commissioner Meador moved that Public Services Contract for County funding to the
Heritage Museum of Montgomery County be approved. The motion was seconded by
Commissioner Doyal, and carried as follows:
AYE: Commissioner Meador, Commissioner Doyal, Commissioner Rinehart
NAY: Commissioner Noack
Motion carried.
31.
AGREEMENTS APPROVED – SOCIETY OF ST. VINCENT DE PAUL and SOCIETY
OF SAMARITANS – COUNTY ATTORNEY
Motion by Commissioner Noack, seconded by Commission Rinehart, to approve the
following Agreements to provide Community Development Block Grants (CDBGs)
Program funding for crisis intervention services for low income persons:
a.
Between Montgomery County and Society of St. Vincent De Paul
b.
Between Montgomery County and Society of Samaritans, Inc.
Motion carried.
32.
AGREEMENT APPROVED – ASSIGNMENT OF LAND LEASE – AIRPORT
Motion by Commissioner Rinehart, seconded by Commissioner Meador, to approve
Assignment of Land Lease Agreement from Patrick C. Atkinson to Sky Candy, LLC for
7,777 square feet of land located at the Lone Star Executive Airport. Motion carried.
33.
REQUEST APPROVED – TRANSFER OF FUNDS – COMMISSIONER PRECINCT 4
Motion by Commissioner Rinehart, seconded by Commissioner Doyal, to approve the
transfer of funds from 615.7340 to 5541.7102 for the following positions:
Class 7815, Position 1 - $5,000.67 (includes benefits)
Class 7802, Position 2 - $7,876.61 (includes benefits)
Motion carried.
THE COURT RECESSED FOR EXECUTIVE SESSION PURSUANT TO ONE OR MORE OF
THE FOLLOWING PROVISIONS OF THE TEXAS GOVERNMENT CODE, TO WIT:
CHAPTER 551, SUB-CHAPTER D, ARTICLES 551.071, 551.072
EXECUTIVE SESSION – AGENDA ITEM 22A: CONSIDER AND DISCUSS
CLAIM NO. C-07-0055 DELONNA SNOW V. MONTGOMERY COUNTY,
TEXAS; CIVIL ACTION NO. 4:12-CV-03130 IN THE UNITED STATES
DISTRICT COURT FOR THE SOUTHERN DISTRICT OF TEXAS. (SECTION
551.071)
EXECUTIVE SESSION – AGENDA ITEM 22B: CONSIDER AND DISCUSS
AGREEMENT WITH REDFLEX TRAFFIC SYSTEMS, INC. (SECTION
551.071)
EXECUTIVE SESSION – AGENDA ITEM 22C: CONSIDER AND TAKE
APPROPRIATE ACTION REGARDING PROPOSAL FOR PURCHASE AND
SALE OF MENTAL HEALTH TREATMENT FACILITY. (SECTION 551.072)
EXECUTIVE SESSION – AGENDA ITEM 22D: CONSIDER AND TAKE
APPROPRIATE ACTION REGARDING POTENTIAL SALE OF ED CHANCE
ANNEX. (SECTION 551.072)
Session of November 18, 2013
Page 12 of 15
COMMISSIONERS COURT RECONVENED WITH ALL MEMBERS PRESENT.
34.
ACTION TAKEN REGARDING POTENTION SALE OF ED CHANCE ANNEX
Motion by Commissioner Noack, seconded by Commissioner Doyal, to approve setting a
minimum bid at $6,000,000.00 for the sale of the Ed Chance Annex. Motion carried.
CITIZENS – AGENDA ITEM 24
MR. KEN SMITH, PRESIDENT OF CHATEAU WOODS MUNICIPLE UTILITY DISTRICT,
EXPRESSED CONCERN PERTAINING TO PROTECTING THE ORIGINAL PLATS OF
CHATEAU WOODS SUBDIVISION.
MR. BILL O’SULLIVAN EXPRESSED CONCERN REGARDING THE FOLLOWING
ISSUES: CERTIFICATES OF OBLIGATION; USE OF CONTINGENCY; SHERIFF’S
OFFICE TASK FORCE; JAIL PROCEEDS AND ED CHANCE ANNEX REPLACEMENT.
35.
PAYROLL CHANGE REQUEST FORMS APPROVED – HUMAN RESOURCES
Motion by Commissioner Noack, seconded by Commissioner Doyal, to approve the
following Payroll Change Request Forms:
Request of Custodial to place Vicki Alcock, Custodian, on Unpaid FMLA/Disability
Leave, effective November 06, 2013.
Request of Custodial to remove Elvia Macedo, Custodian, from payroll due to retirement,
effective November 30, 2013. [67.78 hours or balance vacation; 24.38 hours or balance
compensatory.]
Request of Building Maintenance to remove Peggy Klink, Administrative Assistant II,
from payroll due to retirement, effective December 31, 2013. [240.00 hours or balance
vacation; 0.27 hours or balance compensatory.]
Request of Building Maintenance to accept resignation of David Rangel,
Facility/Grounds Worker, Effective November 8, 2013. [70.72 hours or balance vacation,
14.00 hours or balance compensatory.]
Request of County Court at Law 2 to increase salary of Jacqueline Ullom, Probate
Investigator, due to salary adjustment to include FY2014 COLA increase, effective
September 28, 2013.
Request of Commissioner Precinct 1 to place Joseph M. Dobraski, Operator I, on payroll
as replacement for John McGinnis, effective November 12, 2013.
Request of Commissioner Precinct 1 to change status of Mitchael Q. Hodges, Park
Attendant, due to new position, effective November 16, 2013.
Request of Commissioner Precinct 4 to place Daniel R. Swindall, Operator 1, on Unpaid
FMLA/Disability Leave, effective November 5, 2013.
Request of Constable Precinct 4 to reduce salary of Adolph Boudreaux, Deputy, due to
contract Deputy – POA did not approve COLA increase for 11/04/13 through 09/30/14
Agreement, effective November 4, 2013.
Request of County Attorney to accept resignation of Aimie Kemp, Administrative
Assistant 1, effective November 8, 2013. [25.34 hours or balance vacation.]
Session of November 18, 2013
Page 13 of 15
Request of County Attorney to place John McKinney, Jr., Attorney I, on payroll as
replacement for Julie Stewart, effective November 18, 2013.
Request of County Attorney to accept resignation of Brett Peabody, Attorney III,
effective November 11, 2013. [182.31 hours or balance vacation.]
Request of Court Collections to place Regina Harris, Collection Specialist I, on Unpaid
FMLA/Disability Leave, effective November 5, 2013.
Request of District Clerk to promote Katrina Blunk, Court Clerk IV, as replacement for
Linda Tyer, effective November 4, 2013.
Request of District Clerk to increase salary of Corrina Ferrara, Court Clerk II, due to
status changes as replacement for Katrina Blunk, effective November 4, 2013.
Request of Information Technology to accept resignation of Keith Chilek, Network &
Operations Manager, effective November 8, 2013. [31.285 hours or balance vacation.]
Request of Justice of the Peace, Precinct 3, to accept resignation of Lindsey Hurst, Court
Clerk II, effective November 8, 2013. [33.88 hours or balance vacation; 3.00 hours or
balance compensatory.]
Request of Justice of the Peace, Precinct 4, to increase salary of Joy Smith, Court Clerk
II, due to probationary period completed, effective November 23, 2013.
Request of Juvenile to increase salary of Brandon Baldwin, Juvenile Supervision Officer
– Substitute, due to 5% COLA, effective November 9, 2013.
Request of Juvenile to increase salary of Derek Berry, Juvenile Supervision Officer –
Substitute, due to 5% COLA, effective November 9, 2013.
Request of Juvenile to place Christina Inez Garcia, Juvenile Probation Officer, on payroll
as replacement for Tavaris Bates, effective November 4, 2013.
Request of Juvenile to place Nelly Monreal, Juvenile Probation Officer, on payroll as
replacement for Alyssa Hobrecht, effective November 11, 2013.
Request of Juvenile to increase salary of Tyree Roberts, Juvenile Supervision Officer Substitute, due to 5% COLA, effective November 9, 2013.
Request of Juvenile to increase salary of Donnielle Lyrea Shepherd, Juvenile Supervision
Officer - Substitute, due to 5% COLA, effective November 9, 2013.
Request of Juvenile to accept resignation of Briann Michelle Taylor, Juvenile
Supervision Officer - Substitute, effective October 31, 2013. [No benefits due.]
Request of Library to accept resignation of Cheryl Renee Adams, Catalog Technician,
effective November 22, 2013. [No benefits due.]
Request of Library to place Melissa K. McNeill, Computer Analyst, on payroll as
replacement for Denise Gardner, effective November 12, 2013.
Request of Library to accept resignation of Kimberly A. Pratt, Reference Librarian,
effective 13, 2013. [102.72 hours or balance vacation.]
Session of November 18, 2013
Page 14 of 15
Request of Library to accept resignation of Melissa A. Sulzer, Shelving Clerk, effective
November 22, 2013. [No benefits due.]
Request of Library to place Crystal G. Swimmer, Library Assistant II, on payroll as
replacement for Alicia Swindle Johnson, effective November 19, 2013.
Request of Sheriff to transfer Gina Atkinson, Officer Civilian Detention, as replacement
for Chad Bowers, effective November 11, 2013.
Request of Sheriff to place Emily Benton, Dispatcher, on payroll as replacement for
Clarissa Lovett, effective November 2, 2013.
Request of Sheriff to place Andrew Besong, Officer Civilian Detention, on payroll due to
returning from Unpaid Leave of Absence, effective November 10, 2013.
Request of Sheriff to place Corbin Clair, Officer Civilian Detention, on payroll as
replacement for Dylan Wood, effective November 2, 2013.
Request of Sheriff to accept resignation of Brandy Collins, Deputy Patrol, effective
October 31, 2013.
[35.06 hours or balance vacation; 4.63 hours or balance
compensatory; 0.75 hours or balance holiday.]
Request of Sheriff to accept resignation of Tessa Early, Temp Data Clerk, effective
November 4, 2013. [No benefits due.]
Request of Sheriff to increase salary of Hector Estrada, Deputy Detention, due to
promotion as replacement for Christine Harper, effective November 9, 2013.
Request of Sheriff to increase salary of Jeffery Fowler, Corporal Detention, due to
promotion as replacement for John Nye III, effective November 2, 2013.
Request of Sheriff to increase salary of Tyler Hall, Deputy Patrol District 3, to correct
“from” salary on PCRF approved in Commissioners Court on October 28, 2013, effective
October 19, 2013.
Request of Sheriff to increase salary of Christina Harper, Corporal Detention, due to
promotion as replacement for Clifford Martin, effective November 2, 2013.
Request of Sheriff to accept resignation of Kevin Hataway, Officer Civilian Detention,
effective November 22, 2013. [46.20 hours or balance vacation; 112.50 hours or balance
compensatory; 24.00 hour or balance holiday.]
Request of Sheriff to place Zachary Kovach, Officer Civilian Detention, on Unpaid
Military Leave, effective November 8, 2013.
Request of Sheriff to increase salary of Brian Kovacs, Deputy Detention, due to
promotion as replacement for Jeffery Fowler, effective November 9, 2013.
Request of Sheriff to accept resignation of Scott Pierman, Deputy Patrol, effective
November 6, 2013. [61.84 hours or balance vacation; 10.25 hours or balance
compensatory; 24.50 hours or balance holiday.]
Session of November 18, 2013
Page 15 of 15
Request of Sheriff to accept resignation of William Poplin, Officer Civilian Detention,
effective November 8, 2013. [3.6336 hours or balance vacation; 193.26 hour or balance
compensatory.]
Request of Sheriff to increase salary of Carol Raica, Temp Data Clerk, to bring in line
with other temp employees who received the 5% COLA increase, effective September
28, 2013.
Request of Sheriff to increase salary of Cabel Reitzel, Deputy Detention, due to
promotion into new position, effective November 26, 2013.
Request of Sheriff to increase salary of Justin Wilkerson, Corporal Patrol District III, due
to promotion as replacement for Phillip Smith, effective November 2, 2013.
Request of Tax Assessor/Collector to discharge Robert Thomas William Oughton,
Accounting Manager, effective November 12, 2013. [67.80 hours or balance vacation.]
Request of Tax Assessor/Collector to accept resignation of Sondra Kay Richards, Deputy
Specialist IV, effective November 15, 2013. [45.74 hours or balance vacation; 0.03 hours
or balance compensatory.]
Request of Sheriff to place Aljoscha Hirsch, Officer Civilian Detention, on payroll as
replacement for J. Williams, Jr., effective November 16, 2013.
Request of Sheriff to place Jessica Johnson, Officer Civilian Detention, on payroll as
replacement for James Selmser, effective November 16, 2013.
Request of Sheriff to place Milton “Troy” Moseley, Officer Civilian Detention, on
payroll as replacement for Caleb Reitzel, effective November 16, 2013.
Request of Sheriff to place Daniel Pruitt, Officer Civilian Detention, on payroll as
replacement for Michael Griffith, effective November 16, 2013.
Request of Sheriff to place James Traylor, Officer Civilian Detention, on payroll as
replacement for Rosalyn Nelson, effective November 16, 2013.
Motion carried.
36.
COURT ADJOURN
Motion by Commissioner Noack, seconded by Commissioner Rinehart, to adjourn this
session of Court. Motion carried.
The above and foregoing minutes were read and approved by the Court.
ATTEST:
Mark Turnbull, County Clerk
Ex-Officio Clerk - Commissioners’ Court
Montgomery County, Texas
BY: ______________________________
COUNTY CLERK
______________________________
COUNTY JUDGE
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