September 9, 2015 Agenda Information Packet

September 9, 2015 Agenda Information Packet
Siuslaw School
District 97J
Board of Directors’
Meeting Information
Packet
September 9, 2015
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Agenda
Item No:
Attachment:
0090915-3
Yes
Reason:
Approve Agenda
From: Ethel Angal
Date: September 9, 2015
Background:
The superintendent, board chair and vice-chair meet to prepare the agenda one week prior to the board
meeting. Items of business may be suggested by any board member, staff member, student or citizen of the
district by notifying the superintendent at least five working days prior to the meeting. Any changes to the
agenda must be approved by majority vote.
Recommendation:
Administration recommends approval of the agenda as presented.
Resolution #090915-3 Agenda
Be it Resolved that the Siuslaw School District Board of Directors approve the agenda as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
1
Siuslaw School District 97J Board of Directors
Regular Board Meeting
Siuslaw School District Office, 2111 Oak Street
Wednesday, September 9, 2015 at 6:30 p.m.
Notice and Agenda
1. Call to Order, Flag Salute – Chair Butler
2. Welcome Patrons, Staff and Press – Chair Butler
3. Approve Agenda – Chair Butler
4. Approve Consent Agenda – Ethel Angal
5. Public Participation
6. Program Highlights
PTA – Diane McCalmont
ASPIRE – Bou Kilgore
7. Action Items
a. Board Operating Protocol – Chair Butler
b. Board and Superintendent Goals – Ethel Angal and Chair Butler
c. Policy Updates – Ethel Angal
i.
Policy 2nd Reading
ii.
Policy 1st Reading
d. Review/Approve Superintendent Evaluation Document – Chair Butler
e. Review/Approve Board Evaluation Document – Chair Butler
8. Acknowledgements – Chair Butler and Board
9. Reports
a. Superintendent’s Communications – Ethel Angal
b. Business Manager Communications – Kari Blake
c. Administrator Reports – Ethel Angal
d. Board Chair Communications – Chair Butler
Program Highlights
OSBA Regional Meeting at Lane ESD/Eugene – October 1 – 5:30
OSBA Meeting in Portland - November 12-14
10. Recess Regular Session – Chair Butler
11. Executive Session
Call Executive Session to Order – Chair Butler
ORS192.660(2)(b): “To consider the dismissal or disciplining of, or to hear complaints or
charges brought against, a public officer, employee, staff member or individual agent who
does not request an open hearing.”
Close Executive Session – Return to Regular Session – Chair Butler
12.
Action, if necessary, following Executive Session
13.
Adjourn – Chair Butler
2
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Consent Agenda
Item No:
Attachment:
090915-4
Yes
Reason:
Consent Business
From: Ethel Angal
Date: September 9, 2015
Background:
This month’s consent agenda contains the following items:
Minutes of the August 12, 2015 Board Meeting and the August Financial Report
Personnel Items
Personnel Resignation:
Blair Krohn – SES Instructional Assistant
New Hires:
Crystal Osburn, SES Secretary
E’rika Brown, Educational Assistant
Lisa Spencer, Kindergarten Instructional Assistant
Scarlet Craspay, Server
Vicki Prociw, Food Service Worker
Position Transfers:
Natalie Blankenship, SHS Secretary (formally SMS, Independent Assistant)
Amendments/Corrections to Contracts Approved at August 12, 2015 Board Meeting
Add In-District Mileage to Section 13: Reimbursement to the Following:
Cheryl Chipps - $150 Per Year
Vonnie McClellan - $150 Per Year
Jenny Dietz - $150 Per Year
David Bitner - $250 Per Year
Fred Spencer - $250 Per Year
Bob Archer - $250 Per Year
--Bob Archer also add $40. cell phone stipend per month
Correct Arthur “Corky” Franklin Salary:
From $90,763 to $76,506 (Contract for Corky still had salary amount for Kerri Tatum)
Recommendation:
Administration recommends approval of the consent agenda as presented.
Resolution #090915-4 Consent Agenda
Be it Resolved that the Siuslaw School District Board of Directors approve the consent agenda as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
3
SIUSLAW SCHOOL DISTRICT 97J
MONTHLY CASH FLOW - GENERAL FUND
August 31, 2015
REVENUES
Actual for Month
Actual YTD
Budget
Balance
Comments
Beginning Balance (Unaudited)
$2,200,314
$0
$1,429,975
$0
Unaudited Bag Balance
PROPERTY TAXES
LOCAL OPTION
PARTICIPATION FEES
INTEREST
RENTALS/DONATIONS
MISCELLANEOUS
COUNTY SCHOOL FUND
STATE SCHOOL FUND
COMMON SCHOOL FUND
FEDERAL FOREST REVENUE
HIGH COST STUDENTS
$27,814
$4,497
$823
$0
$4,525
$3,011
$0
$428,270
$0
$0
$0
$27,814
$4,497
$823
$0
$4,893
$3,011
$0
$1,285,323
$71,952
$0
$0
$6,353,424
$1,006,393
$40,000
$30,000
$34,000
$320,000
$10,000
$5,211,503
$138,880
$0
$65,000
$6,325,610
$1,001,896
$39,177
$30,000
$29,107
$316,989
$10,000
$3,926,180
$66,928
$0
$65,000
Includes current and prior year
Includes current and prior year
TOTAL REVENUE
$468,940
$1,398,313
$14,639,175
$11,810,887
EXPENDITURES
SALARIES
ASSOCIATED PAYROLL COSTS
PURCHASED SERVICES
SUPPLIES & MATERIALS
CAPITAL OUTLAY
OTHER OBJECTS
TRANSFERS
OTHER USES
TOTAL EXPENDITURES
NET ENDING CASH POSITION
Actual for Month
Actual YTD
Budget
Balance
$143,521
$70,095
$24,480
$3,594
$319
$350
$4,732
$0
$289,743
$136,564
$27,787
$5,639
$319
$1,458
$14,641
$0
$7,407,871
$3,552,613
$1,056,693
$459,260
$123,400
$920,602
$62,000
$1,056,736
$7,118,128
$3,416,049
$1,028,906
$453,621
$123,081
$919,144
$47,359
$1,056,736
$247,091
$476,150
$14,639,175
Comments
$14,163,025
$2,422,162
4
Siuslaw School District
2015-2016
Start Here...
ACTUAL
through
8/31/15
Fund 203 Ebiss & Aspire BUDGET
REVENUES
Local Revenues
State Revenue
$ 25,000
Federal Revenue
$ 19,150
Beginning Balance
$
-
$
$
$
TOTAL REVENUES
$
$ 44,150
-
$
$
$ 465,095
$
-
$
$
$
$
-
-
TOTAL REVENUES
$ 465,095
$
-
$
$
$
$
$
215,220
62,375
100,000
87,500
-
$
$
$
$
$
31,745
8,561
500
120
-
$ 465,095
$
40,926
$ 24,350
$ 5,449
$ 6,300
$ 7,451
$
600
$
$
$
$
$
125
22
-
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
TOTAL EXPENDITURES
$ 44,150
$
147
TOTAL EXPENDITURES
ACTUAL
through
8/31/15
BUDGET
$
$
$ 96,122
$
-
$
$
$
$
TOTAL REVENUES
$ 96,122
$
BUDGET
Fund 204 21st Century
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
Fund 207 Title IIA
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
ACTUAL
through
8/31/15
ACTUAL
through
8/31/15
BUDGET
-
Fund 209 IDEA
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
$
$
$ 192,603
$
-
$
$
$
$
-
-
TOTAL REVENUES
$ 192,603
$
-
$ 130,260
$ 62,343
$
$
$
-
$
$
$
-
$
-
$ 192,603
$
-
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
$ 60,188
$ 28,934
$ 7,000
$
$
-
$
$
$
$
$
6,840
2,036
-
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
TOTAL EXPENDITURES
$ 96,122
$
8,876
TOTAL EXPENDITURES
5
Siuslaw School District
2015-2016
Start Here...
ACTUAL
through
8/31/15
BUDGET
Fund 210 Title I
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
$
$
$ 336,653
$
-
$
$
$
$
TOTAL REVENUES
$ 336,653
$
ACTUAL
through
8/31/15
BUDGET
-
Fund 212 Indian Ed
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
$
$
$ 49,900
$
-
$
$
$
$
-
-
TOTAL REVENUES
$ 49,900
$
-
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
$ 39,342
$ 10,558
$
$
$
-
$
$
$
$
$
4,866
2,696
-
TOTAL EXPENDITURES
$ 49,900
$
7,561
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
$ 202,876
$ 131,777
$
500
$ 1,500
$
-
$
$
$
$
$
7,161
4,161
-
TOTAL EXPENDITURES
$ 336,653
$
11,322
6
SIUSLAW SCHOOL DISTRICT
2015-2016
BUS RESERVE REVENUE/EXPENDITURE FORECAST
ACTUAL
through
8/31/15
BUDGET
Fund 232
PROJECTED
for Fiscal Year
REVENUES
Interest
Participation Fees
Bus Lease Purchase
Bus Depreciation
Beginning Fund Balance
$
$
$
$
$
5,000
113,300
115,393
$
$
$
$
$
-
$
$
$
$
$
5,000
113,300
115,393
TOTAL REVENUES
$
233,693
$
-
$
233,693
Replacement Equipment
Lease Purchases
Principal
Interest
Unappropriated End Balance
$
$
$
$
$
154,342
6,951
72,400
$
$
$
$
$
-
$
$
$
$
$
154,342
6,951
72,400
TOTAL EXPENDITURES
$
233,693
$
-
$
233,693
EXPENDITURES
ESTIMATED FUND BALANCE
$
-
G:\kari.blake\Board Meetings 15-16\Excel Files - Financials\Board Reports August, 2015
Fund 232
7
SIUSLAW SCHOOL DISTRICT
2015-2016
FOOD SERVICE REVENUE/EXPENDITURE FORECAST
Fund 240
ACTUAL
through
8/31/15
BUDGET
PROJECTED
for Fiscal Year
REVENUES
Interest
$
100
$
100
40,000
$
40,000
1,000
$
1,000
Other Restricted Grants
500
$
500
Federal Reimbursement
323,000
$
323,000
5,000
140,996
Sale of Student Meals
Miscellaneous
Interfund Transfers
Revenue on Behalf of District
Beginning Balance
5,000
$ 140,996
$
-
$
$
$ 510,596
$
-
$
510,596
Salary
$ 202,472
$
10,345
$
202,472
Benefits
$ 116,405
$
4,418
$
116,405
TOTAL RESOURCES
EXPENDITURES
Repairs & Maintenance
5,000
$
-
$
5,000
Equipment
-
$
6,678
$
15,000
Non-Instr. Services
-
$
-
$
-
5,000
$
-
$
5,000
136,719
136,719
CACFP Non-Instr.
Supplies
Travel
$
162
$
-
$
-
$
-
Technology
Unapprop. Ending Fund Balance
$
45,000
$
$
-
$
30,000
TOTAL EXPENDITURES
$ 510,596
$
21,602
$
510,596
ESTIMATED ENDING FUND BALANCE
$
-
G:\kari.blake\Board Meetings 15-16\Excel Files - Financials\Board Reports August, 2015
Fund 270
8
SIUSLAW SCHOOL DISTRICT
2015-2016
CONSTRUCTION EXCISE TAX REVENUE/EXPENDITURE FORECAST
BUDGET
Fund 280
REVENUES
Interest
Excise Tax
Miscellaneous
Beginning Fund Balance
TOTAL REVENUES
ACTUAL
through
8/31/15
$
$
750
25,000
$
PROJECTED
for Fiscal
Year
1,643
-
$
$
750
25,000
278,453
$
$
$
$
$
278,453
$
304,203
$
1,643
$
304,203
$
$
100,000
204,203
$
$
-
$
$
100,000
-
$
304,203
$
-
$
100,000
$
204,203
EXPENDITURES
Purchased Services
Reserved for next year
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
CAPITAL PROJECTS REVENUE/EXPENDITURE FORECAST
BUDGET
Fund 400
REVENUES
Interest
Miscellaneous
Other Restricted Grants
Beginning Fund Balance
ACTUAL
through
8/31/15
PROJECTED
for Fiscal
Year
$
$
$
$
5,000
$
$
$
$
-
$
$
$
$
5,000
$
5,000
$
-
$
5,000
Purchased Services
Supplies
Capital Improvement
Transfer of Funds
Reserved for next year
$
$
$
$
$
5,000
-
$
$
$
$
$
286
-
$
$
$
$
$
5,000
-
TOTAL EXPENDITURES
$
5,000
$
286
$
5,000
$
-
TOTAL REVENUES
EXPENDITURES
ESTIMATED ENDING FUND BALANCE
9
SIUSLAW SCHOOL DISTRICT
2015-2016
QSCB CONSTRUCTION REVENUE/EXPENDITURE FORECAST
BUDGET
Fund 402
REVENUES
Interest
Miscellaneous
Beginning Fund Balance
ACTUAL
through
8/31/15
PROJECTED
for Fiscal
Year
$
$
$
3,000
$
$
$
-
$
3,000
$
3,000
$
-
$
3,000
Purchased Services
$
Improve other than Building $
Reserved for next year
$
3,000
-
$
$
$
-
$
$
$
-
3,000
$
-
$
-
$
3,000
TOTAL REVENUES
EXPENDITURES
TOTAL EXPENDITURES
$
ESTIMATED ENDING FUND BALANCE
10
G. O. BOND DEBT SERVICE REVENUE/EXPENDITURE FORECAST
ACTUAL through
8/31/15
BUDGET
Fund 300
PROJECTED for Fiscal
Year
REVENUES
Current Property Tax
Prior Year Property Tax
Payments In Lieu Property Tax
Interest
Beginning Fund Balance
TOTAL REVENUES
$
$
$
$
$
1,529,413
30,000
1,200
1,000
445,793
$
$
2,951
3,579
-
$
$
$
$
$
1,529,413
30,000
1,200
1,000
445,793
$
$
2,007,406
$
6,530
$
2,007,406
$
$
$
$
1,135,000
319,234
2,500
550,672
$
$
$
$
-
$
$
$
$
1,135,000
349,737
2,500
-
$
2,007,406
$
-
$
1,487,237
$
520,169
EXPENDITURES
Redemption of Principal
Interest
Fees
Contingency
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
QZAB DEBT SERVICE REVENUE/EXPENDITURE FORECAST
ACTUAL through
8/31/15
BUDGET
Fund 301
PROJECTED for Fiscal
Year
REVENUES
Interest
Interfund Transfer
Beginning Fund Balance
TOTAL REVENUES
$
$
$
62,000
2,500
$
$
$
-
$
$
$
62,000
2,500
$
64,500
$
-
$
64,500
$
$
$
62,000
2,500
$
$
$
-
$
$
$
62,000
-
$
64,500
$
-
$
62,000
$
2,500
EXPENDITURES
Redemption of Principal
Interest
Ending Balance
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
QSCB DEBT SERVICE REVENUE/EXPENDITURE FORECAST
ACTUAL through
8/31/15
BUDGET
Fund 302
PROJECTED for Fiscal
Year
REVENUES
Interest IRS
Interfund Transfer
Debt Service Revenue on Behalf of District
Beginning Fund Balance
TOTAL REVENUES
$
$
$
$
63,000
9,000
$
$
$
$
14,641
-
$
$
$
$
63,000
-
$
72,000
$
14,641
$
63,000
$
$
$
61,000
2,000
9,000
$
-
$
9,000
$
72,000
$
-
$
9,000
$
54,000
EXPENDITURES
Redemption of Principal
Interest
Unappropriated End Balance
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
11
Siuslaw School District 97J Board of Directors
Regular Board of Directors Meeting
Siuslaw School District Office, 2111 Oak Street
Wednesday, August 12, 2015 at 6:30 p.m.
MINUTES
Mission: “Motivating and preparing all students to reach their greatest potential.”
Directors Attending:
Paul Burns
John Barnett
Tammy Butler
Guy Rosinbaum
Suzanne Mann-Heintz
Others in Attendance:
Ethel Angal, Superintendent
Kari Blake, Business Manager (absent)
Vonnie McClellan, Board Secretary
Staff, Patrons, Media
Eric Rines
Bill McDougle
1.
Call to Order, Flag Salute
Chair Butler called the meeting to order at 6:30pm.
2.
Welcome Patrons, Staff and Press
Chair Butler welcomed all in attendance and read the mission statement.
3.
Administer Oath of Office to New Board Member
Vice-Chair John Barnett administered the oath of office to newly appointed board member,
Bill McDougle. McDougle was appointed to position 7 at the August 6, 2015 Special Board
Meeting.
4.
Approve Agenda
Superintendent Angal recommended approval of the agenda as presented.
Resolution #081215-4 Agenda
John Barnett motioned for approval. Paul Burns seconded and the motion carried
unanimously.
5.
Approve Consent Agenda
Superintendent Angal recommended approval of the consent agenda.
Resolution #081215-6 Consent Agenda
This month’s consent agenda contains the following items:
Minutes of the July 8, 2015 Board Meeting,
Personnel Resignation:
Debbie Daugherty, SES Secretary
Angela Bernhardt, SHS Secretary
Charlotte Rau, Food Service Worker (FSW)
Denise Grisham, FSW
Nancy Lara, FSW
12
New Hires:
Susan Landau, SMS Special Education Teacher
Debra Young, SMS/SHS Choir Teacher
Position Transfers:
Julia Craig, SES Library
Employment Contracts: Andy Marohl, Arthur (Corky) Franklin, Kerri Tatum, Andy
Grzeskowiak, Lisa Utz, Mike Harklerode, Bob Archer, David Bitner, Kari Blake, Fred
Spencer, Cheryl Chipps, Vonnie McClellan, Jenny Dietz (Contracts were revised on
8/12/2015 to reflect correct language for bereavement leave to match state and federal law,
employee titles were revised to match throughout each contract, and spelling typos were
corrected. A revised copy of each was provided to the board.)
SEA Memorandum of Understanding – Article 20/Evaluation: Process for distribution of
evaluation document.
Resolution #081215-6 Consent Agenda
Paul Burns motioned for approval. Guy Rosinbaum seconded and the motion carried
unanimously.
6.
Public Participation
None
7.
Program Highlights
Superintendent Angal introduced Lisa Utz, Director of Special Programs, who gave a
review of the Siuslaw Summer School Program. Utz explained that four programs ran
simultaneously: Special Education and three site based Twilight programs. The Twilight
programs are grant funded and are bound by the grant to include both academic and
engagement pieces to keep kids happy about coming to school. Utz provided a handout
outlining each program along with program numbers. It was noted that middle school
participation was down with seventeen students. Utz shared that they plan to increase
promotion and awareness of the program at the middle school next year. The elementary
program boasted numbers of one-hundred to one-hundred forty students each day. The high
school program engaged sixty-six students who either completed credits or stayed in
attendance the entire time. Seventy-one credits were earned overall with four students
earning their diploma and four who will return in the fall to complete their course work to
earn a diploma.
David Bitner, Siuslaw Dining Service Manager, explained a bit of background about how
the Siuslaw Dining Service program began and his plans for the 2015-2016 school year.
Bitner shared his mission statement: “To support the educational goals of every student by
providing high quality nutritious meals.” Bitner provided the board with a sample menu and
an overview of each of the school’s meal programs.
8.
Action Items
a.
Reinstate Middle School Cross Country
Superintendent Angal recommended approval of the reinstatement of the middle
school cross country program for 2015-2016. The coaching salary will be paid for
by fundraising and donations and will be cost neutral to the district.
Resolution #081215-8(a) – Approve Reinstatement of Cross Country to Middle
School Sports
13
b.
9.
10.
Suzanne Mann-Heintz motioned for approval. Paul Burns seconded and the motion
carried unanimously. A special thanks was given to Rachelle Campbell for her
tireless work and dedication to this program.
Policy Revisions and Updates
Superintendent Angal met with Director Mann-Heintz to review the following
policies: AC - Nondiscrimination
AC-AR - Discrimination Complaint Procedure
JEDA – Truancy
JFC - Student Conduct and Discipline
JG - Student Discipline
JGD - Suspension
JGE - Expulsion
Superintendent Angal recommended a first reading of these policies.
Acknowledgements
The board acknowledged staff and district programs. Recognition was given to the new
Kindergarten Center, Maintenance and Transportation Director, Bob Archer, for his hard
work and staying in the budgeting parameters on the new facility, the highly successful and
fun Siuslaw Athletic Booster Club Auction, Summer School, OSBA Summer Board
Conference, and the new connections and positive communications with community
partners..
Reports
a. Superintendent’s Communications
Superintendent Angal provided a written update and gave an update on the QCCF closure.
Angal reported that the Boys and Girls Club plans to sell the building and that the school
district does not have the funds to purchase the building at this time. Angal expressed her
continued support of the Boys and Girls Club. Angal gave special recognition to Andy
Grzeskowiak who has worked tirelessly over the summer to implement the new student
information system, Synergy. Angal reminded the board of the upcoming
Board/Administrator Retreat scheduled for August 21, 2015.
b. Business Manager Communications
Ethel Angal shared a written copy of Business Manager Kari Blake’s August report to the
board.
c. Administrator Reports
Reports were not expected for August. Mike Harklerode gave kudos to the entire custodial
staff for their hard work over the summer. The custodial staff moved 12 classrooms,
worked around summer school and had the school fully ready a week early. Groundskeeper
David Spencer also received acknowledgement for how great the grounds look.
Kerri Tatum thanked the board, staff and community for their support after the loss of a
student. Tatum noted that staff gave up days to come support students and staff during the
difficult time.
d. Board Member Items – Chair Butler noted the following items:
• The board chose the date of September 2 for a Special Meeting/Work Session to
discuss board goals/program highlights.
• Superintendent Committee to Review Policy – Suzanne Mann-Heintz, Guy
Rosinbaum, and Bill McDougle volunteered to work with Angal to review policies.
14
•
•
•
•
11.
Paul Burns and Eric Rines expressed interest in assisting on the district Wellness
Committee and updating the Wellness AR.
The board discussed past and future reimbursement procedures for attendance at
OSBA Conferences. Previously board members paid their own mileage and meals,
but it was noted that they are entitled to request reimbursement. Paul Burns noted
that during difficult funding times, the board traditionally tried to not place undue
burden the district with extra expenses. Burns and Butler each acknowledged the
benefit of board member attendance at these conferences. The board collectively
decided that they would closely monitor the budget impact of the conferences and
place a higher priority on new member attendance at the conferences. Possible cost
savings will be explored such as: carpooling, use of the district vehicle, less
expensive hotels and taking advantage of new member discounts. The board will
revisit this topic prior to future conference travel.
Butler reminded the board of the September 3 In-service Luncheon from 11:30-1:00
and asked for two board members to volunteer to distribute longevity pins to staff.
Bill McDougle and Eric Rines volunteered. Butler reminded the board to not
congregate in groups of 3 or more or discuss any board business at the social event.
Suzanne Mann-Heintz gave a brief update on the Education Foundation groundwork.
Mann-Heintz reported that a lawyer is looking at the by-laws pro bono. MannHeintz is still searching for members to sit on the foundation board and is
participating in a grant writing workshop.
Butler announced that the district’s facility evaluation will be ready in late
September and requested that the board have a tour of the facility after receipt of the
evaluation.
Adjourn
Paul Burns motioned to adjourn. John Barnett seconded the motion and the motion carried
unanimously. Butler adjourned the meeting at 8:36pm.
15
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
PTA/ASPIRE
Program Highlights
Item No:
090915-6
Attachment:
No
From:
Ethel Angal
Date:
September 9, 2015
Background:
PTA – Diane McCalmont
ASPIRE – Bou Kilgore
Recommendation:
Information only
16
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Board Operating Protocol
Action
Item No:
090915-7(a)
Attachment:
Yes
From:
Tammy Butler
Date:
September 9, 2015
Background:
For the purpose of enhancing teamwork among members of the board and between the board and
the administration the annually reviews and adopts Operating Protocol.
Recommendation:
Administration and the Board Chair recommend approval of the Board Operating Protocol as
presented.
Resolution #090915-7(a) Board Operating Protocol
Be it Resolved that the Siuslaw School District Board of Directors approve the Board Operating
Protocol as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
17
Siuslaw School Board
Operating Protocol
September 9, 2015
For the purpose of enhancing teamwork among members of the board and between the
board and the administration, we, the members of the Siuslaw School Board, do hereby
commit ourselves collectively and individually to the following operating protocol:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Children’s education and well being come first.
The board will represent the needs and interest of all the children in our
district.
The board acts only as a body.
Individual board members do not have authority. Only the board as a
whole has authority. We agree that an individual board member will not
take unilateral action. The board chair/designee will communicate the
position(s) of the board on all issues.
Clearly stated goals.
The board will set clear goals for themselves and the superintendent. The
board and superintendent will set clear goals for the Siuslaw School
District.
Follow the chain of command.
The last stop, not the first, will be the board. We agree to follow the chain
of command and insist that others do so, too. While the board is eager to
listen to its constituents and staff, each inquiry is to be referred to the
person who can properly and expeditiously address all the issues.
Executive/closed sessions will be held only for appropriate subjects.
Executive sessions will be held only when specific needs arise. Board
members will be extremely sensitive to the legal ramifications of their
meeting and comments.
Communication between staff and the board is encouraged.
However, board requests that will likely require considerable time or have
political implications are to be directed to the superintendent. All
personnel complaints and criticisms received by the board or its individual
members will be directed to the superintendent.
Practice the governance role.
The board will emphasize planning, policy making, and communication
rather than becoming involved in the management of the schools.
Practice efficient decision making.
Board meetings are for decision-making action and votes. We agree to
move the question when discussion is repetitive.
Utilize superintendent input.
The superintendent should make recommendations, proposals, or
suggestions on most matters that come before the board.
Speak to agenda issues.
We agree to speak to the issues on the agenda and listen to our fellow
board members. Facts and information needed from the administration
will be referred to the superintendent.
18
11.
12.
13.
14.
15.
Debate the issues.
Conduct at a board meeting is very important. We agree to avoid words
and actions that create a negative impression on an individual, the board,
or the district. While we encourage debate and differing points of view,
we will do so with care and respect.
Own your own issues.
The board will not be a ball carrier for others, but rather, will encourage
others to present their own issues, problems, or proposals when discussing
issues.
Conduct efficient and effective board meetings.
Long board meetings should be avoided. Points are to be made in as few
words as possible; speeches at board meetings will be minimal. If a board
member believes he/she does not have enough information or has
questions, either the superintendent or board president is to be called
before the meeting.
Do not spring surprises on other board members or the superintendent.
There should be no surprises at a board meeting. Surprises to the board or
the superintendent will be the exception, not the rule. We agree to ask the
board chair and the superintendent to place an item on the agenda instead
of bringing it up unexpectedly at the meeting.
Annually conduct a board evaluation.
The board will address its behaviors by yearly self-evaluation and by
addressing itself to any individual problems such as poor meeting
attendance or leaks of confidential information.
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
Superintendent
Date
19
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
2015-2016 Board/Superintendent Goals
Action
Item No:
090915-7(b)
Attachment:
No
From:
Ethel Angal
Date:
September 9, 2015
Background:
The board met on September 2, 2015 to develop the 2015-2016 Board/Superintendent Goals. A draft of
the goals will be reviewed for possible adoption.
Recommendation:
Administration supports the board in adopting the 2015-2016 Board/Superintendent Goals.
Resolution #090915-7(b)
Be it Resolved that the Siuslaw School District Board of Directors adopt the Board Goals as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
20
Siuslaw School District
School Board and
Superintendent Goals
2015-2016
Motivating and Preparing all students to reach their greatest potential.
21
SIUSLAW SCHOOL DISTRICT
2015-2016 BOARD/SUPERINTENDENT GOALS
ALL STUDENTS ARE FUTURE READY
GOAL #1:
The Board and Superintendent will be committed to building excellent schools and educating all students to their full potential.
Measures of Success
1. At least 75% of teachers will meet or exceed the rigorous student learning and growth goals established in their professional development and evaluation plans.
2. Writing across all grade levels will be expected to meet or exceed state standards.
3. Provide increased engaging and relevant opportunit ies and courses, including S.T.E.A.M.
4. Improve attendance at all levels (i.e. 95% or better for 90% of students).
5. Increase graduation 2% as measured by actual numbers of students enrolled compared to students graduating.
Strategies / Tasks
Timing
Self
Assessment
1.
Ensure that processes are in place that assess and continually monitor student progress and collect and
review data.)
1.
August – June
2.
Analyze Smarter Balanced results at each grade level relative to strand data.
2.
October-November
3.
Support Response to Intervention and Multi-Tiered Instructional services.
3.
August - June
4.
Support teaching staff in the design and development of differentiated instructional methods and programs to
meet the needs of all students, including students with disabilities, T.A.G. students, English Language
Learners and economically disadvantaged students.
4.
August - June
5.
Ensure that Common Core State Standards implementation is in place across all grade levels.
5.
August - June
6.
Monitor Kindergarten implementation
6.
September-July
7.
October-June
7.
Develop a larger cadre of staff and community mentors to support students in school success early in their
Education.
8.
November-June
8.
Plan for delivery of early learning opportunities prior to kindergarten entry.
9.
Develop a community wide campaign to maintain high levels of attendance.
9.
September-June
22
SIUSLAW SCHOOL DISTRICT
2015-2016 BOARD/ SUPERINTENDENT GOALS
THE BOARD WILL CONTINUE TO WORK ON LOCAL, STATE AND FEDERAL LEVEL TO ACHIEVE FISCAL STABILITY FOR
THE SIUSLAW SCHOOL DISTRICT.
GOAL #2
The board will direct district resources to support student success by making fiscally responsible and prudent decisions and will be proactive in preserving the emphasis of funding to
the classroom.
Measures of Success
1. A sustainable budget that maintains reserves at or above board targets, optimizes resources to improve student achievement, and increases operational efficiency while
including strategies for budget reductions if the need occurs.
th
th
2.
Target funding to the classroom first and strive achieve class size goals of 20-25 in k-3 and 25-28 in 4 and 5 grades to ensure academic success through k-12.
3.
Develop and implement a long range plan and time line for district maintenance and capital improvement needs which will meet preliminary needs for consideration of
capital projects.
4.
Monitor progress of in-house food service program in terms of student participation and fiscal impact.
Strategies / Tasks
Timing
SelfAssessment
1.
Utilize the district leadership team, Budget Committee and other community organizations to establish long-range
budget goals.
1.
On-going
2.
Establish a capital improvement committee to consider capital projects, matching fund grants, and potential
timelines.
2.
November-July
3.
Search for and obtain additional funding through grants and partnerships.
3.
November-July
4.
Develop a multi-year budget strategy to address fluctuations in state funding if needed based on the following
guiding principles:
4.
October-May
•
•
•
•
•
•
Pursue all avenues to make reductions that have the least possible impact to students and
programs.
Maintain reasonable class sizes at both elementary and secondary levels.
Keep budget reductions proportional and balanced “across the board.”
Remain sensitive to the needs of this community.
Reduce cost of substitutes excluding substitutes for professional development work.
Evaluate the ending fund balance and decide on possible expenditures for use of surplus.
23
SIUSLAW SCHOOL DISTRICT
2015-2016 BOARD/SUPERINTENDENT GOALS
ALL FAMILIES AND COMMUNITY MEMBERS ACTIVELY PARTICPATE IN THE EDUCATION OF OUR CHILDREN
GOAL #3:
The Board will develop strategies to improve community involvement, communication and relationships with parents and community groups that are currently not being reached.
Measures of Success
1.
A district culture that demonstrates the core values and beliefs of our students, staff and community.
2. A continued emphasis of the civility policy for students and employees to ensure our schools are welcoming to our community.
3. Continuous improvement of our district culture of professionalism, effective communication, adherence to policy, documentation, customer service, and
compassion.
4.
Continued work with community partners to improve wrap around services for all students.
Strategies / Tasks
Timing
Self
Assessment
1.
Invite parents, students, staff and other key stakeholders to have meaningful participation in the instructional
planning and co-curricular activities of Siuslaw students (i.e. curriculum, instruction, athletics, facilities, budget
and professional development for staff) as outlined in the Consolidated Improvement Plan.
1.
On-going
2.
Expand opportunities for information sharing and discussions (i.e. Communication Breakfast, School Newsletter,
School Messenger, Service Groups, active partnership with other rural school districts through Lane ESD).
2.
On-going
3.
Maintain and continuously improve district websites and use of electronic communication
3.
On-going
4.
Superintendent is present in the hallways, classrooms, and at athletic events.
4.
On-going
5.
Continue to implement for-credit internships in the community for high school students.
5.
On-going
24
SIUSLAW SCHOOL DISTRICT
2015-2016 BOARD/ SUPERINTENDENT GOALS
ALL STUDENTS WILL BE COMPUTER LITERATE AND PREPARED TO COMPETE IN A GLOBAL TECHNOLOGICAL SOCIETY
UPON GRADUATION.
GOAL # 4:
The Board and Superintendent acknowledge the benefit of technology use in the classroom and expect continued implementation in curriculum and classroom instruction.
Measures of Success
1.
Increased student learning projects using technology.
2.
An increase in workshops/training opportunities for staff to support implementation of technology tools in the classroom.
3.
Timely and relevant policies dealing with use of technology to ensure the school district, staff, and students are protected.
4.
A well-articulated Technology Plan for all schools that reflects the ongoing potential of technology based education.
5.
Website updated for pertinent information and district-wide calendar.
6. Explore new options for technology classes.
Strategies / Tasks
Timing
Self
Assessment
1.
Collaboratively develop a well-articulated District Wide Technology Plan which includes the following components:
•
Recognize that technology is ever changing and plan instruction accordingly.
•
Revise technology policies to insure students and staff are protected and that students can use their
personal devices in the classroom to enhance learning.
•
Revise and implement more efficient and accessible use of technology district wide, including
replacement and upgrades of hardware, more devices in the schools, and improved wireless access and
connectivity in all buildings.
1.
Oct – Jan.
2.
Support ongoing professional development in the integration of technology in the classroom.
2.
On-going
3.
Support students in the use of technology.
3.
On-going
4.
Increase technology classes in middle school and high school.
4.
On-going
25
SIUSLAW SCHOOL DISTRICT
2015-2016 BOARD/ SUPERINTENDENT GOALS
STEWARDSHIP OF DISTRICT RESOURCES FOR FACITILITES MANAGEMENT
GOAL # 5:
The board and superintendent will direct district resources to support fiscally responsible and prudent decisions about the maintenance and upkeep of district buildings and grounds.
Measures of Success
1.
Long range plan and time line for district maintenance and capital improvement needs.
2.
A sustainable budget that maintains reserves at or above board targets (8%), optimizes resources to improve student achievement, and increases operational efficiency
while including strategies for budget reductions if the need occurs.
Strategies / Tasks
1.
Utilize district safety committee to reduce district liabilities and ensure safety of our students, staff and
community.
2.
Make fiscally prudent changes to classroom security as appropriate and necessary (i.e. devices to keep
classroom doors from being accessible to intruders).
3.
Timing
Self
Assessment
1.
On-going
2.
November-August
3.
November-August
Cosmetic changes to facilities that make them more welcoming to our staff and patrons.
26
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Policy Revisions & Updates
Action Items – 2nd Reading
Item No:
090915-7(c)(i)
Attachment:
Yes
From:
Ethel Angal
Date:
September 9, 2015
Background:
Attached are revisions to policies and administrative rules that have been recommended by Oregon School
Board Association. The changes are highlighted by shading and most are required due to changes in state or
federal laws. A summary from OSBA is also attached.
Suzanne Mann-Heintz and Superintended Angal reviewed the policies in August and presented the language
choices which are noted in red print at the August 12, 2015 board meeting for a 1st reading.
Recommendation:
Administration recommends adoption of Policy AC – Nondiscrimination, AC-AR - Discrimination Complaint
Procedure, JEDA – Truancy, JFC - Student Conduct and Discipline, JG - Student Discipline, JGD – Suspension,
and JGE – Expulsion as presented.
Resolution #090915-7(c)(i) Policy Revisions
Be it resolved that the Siuslaw School District Board of Directors adopt Policy AC – Nondiscrimination, AC-AR
- Discrimination Complaint Procedure, JEDA – Truancy, JFC - Student Conduct and Discipline, JG - Student
Discipline, JGD – Suspension, and JGE – Expulsion, as presented.
________________________________
Tammy Butler, Board Chair
Kari Blake, Business Manager
27
Summary of changes provided in OSBA June 2015 Policy Update:
DISCRIMINATION COMPLAINT PROCEDURE
Summary
The recommended changes are a result of combining the procedural steps in the sample
administrative regulation, in addition to identifying to whom complaints may be filed, and to
better clarify the roles of parties in the complaint process.
Legal Reference
None
Collective Bargaining Impact
None
Local District Responsibility
Review and adopt the recommended changes for the policy and the accompanying
administrative regulation (AR). The AR associated with Nondiscrimination is required to be
adopted by law - please board adopt in same fashion as a board policy.
Policy Implications
AC - Nondiscrimination (Required)
AC-AR - Discrimination Complaint Procedure (Required)
SUSPENSION AND EXPULSION
Summary
Senate Bill (SB) 553, passed in the 2015 Legislative session, added an age restriction and
other conditions to when a district can impose an out-of-school suspension on a student, and
further added that a district must “...take steps to prevent the recurrence of the behavior that
led to the out-of-school suspension...”. A second piece of legislation, SB 556 (2015), added
that truancy may not be used as a reason to impose expulsion on a student.
Further, House Bill 2597 (2015) added that the notices required for noncompulsory
attendance to the “parent, guardian or other person in a parental relationship,” must include a
Policy Update - June 2015
5-9
notice that the parent may request an evaluation of their student’s current individualized
education program (IEP), or an evaluation to determine if their student needs an IEP.
Legal Reference
None
Collective Bargaining Impact
None
Local District Responsibility
The board should review the recommended changes and adopt the revised and required new
language in the referenced board policies. The administrative regulation JEA-AR is a
required AR and needs only review by the board.
Policy Implications
JEA-AR - Compulsory Attendance Notices and Citations (Highly Recommended) *AR Pending
JEDA - Truancy (Versions 1 or 2) (Required)
JFC - Student Conduct (Version 1 - NO CHANGE) (Required)
JFC - Student Conduct and Discipline (Version 2 - SEE CHANGES) (Required)
JG - Student Discipline (Required)
JGD - Suspension (Required)
JGE - Expulsion (Required)
28
Oregon School Boards Association Selected Sample Policy
Code: AC
Adopted:
Nondiscrimination
The district shall promoteprohibits nondiscrimination and an environment free of harassment based on on
any basis protected by law, including but not limited to, an individual’s perceived or actual race, color,
religion, sex, sexual orientation 1, national or ethnic origin, marital status, age or, mental or physical
disability or perceived disability, pregnancy, familial status, economic status, veterans’ status, or because of
the perceived or actual race, color, religion, sex, sexual orientation, national or ethnic origin, marital status,
age, or mental or physical disability or perceived disability, pregnancy, familial status, economic status,
veterans’ status of any other persons with whom the individual associates.
In keeping with requirements of federal and state law, tThe district strives to remove any vestige ofprohibits
discrimination and harassment, including but not limited to, in employment, assignment and promotion of
personnel; in educational opportunities and services offered students; in student assignment to schools and
classes; in student discipline; in location and use of facilities; in educational offerings and materials; and in
accommodating the public at public meetings.
The Board encourages staff to improve human relations within the schools, to respect all individuals and to
establish channels through which citizens can communicate their concerns to the administration and the
Board.
The superintendent shall appoint* and make known the individuals to contact on issues concerning the
Americans with Disabilities Act of 1990 and Americans with Disabilities Act Amendments Act of 2008
(ADA), Section 504 of the Rehabilitation Act of 1973, Title VI, Title VII, Title IX and other civil rights or
discrimination issues 2. The district will publish grievancecomplaint procedures providing for prompt and
equitable resolution of complaints from students, and employees and the public complaints.
Federal civil rights laws The district prohibits retaliation and discrimination against an individual because
he/shewho has opposed any discrimination act or practice; or because that person has filed a charge;,
testified, assisted or participated in an investigation, proceeding or hearing.; and ADA further prohibits
anyone from coercing, intimidating, threatening or interfering with an individual for exercising the any
rights guaranteed under the Actstate and federal law.
*The Superintendent and the Special Programs Director will be the district contacts.
END OF POLICY
1
“Sexual orientation” means an individual’s actual or perceived heterosexuality, homosexuality, bisexuality or gender identity,
regardless of whether the individual’s gender identity, appearance, expression or behavior differs from that traditionally
associated with the individual’s sex at birth.
2
Districts are reminded that the district is required to notify students and employees of the name, office address and telephone
number of the employee or employees appointed.
Nondiscrimination - AC
1-2
29
Legal Reference(s):
ORS 174.100
ORS 659A.009
ORS 659A.309
ORS 192.630
ORS 659A.029
ORS 659A.321
ORS 326.051(1)(e)
ORS 659A.030
ORS 659A.409
ORS 342.934(3)
ORS 659A.04340
ORS 659.805
ORS 659A.103100 to -145
OAR 581-015-0054
ORS 659.815
ORS 659A.109
OAR 581-021-0045
ORS 659.850 to -860
ORS 659A.112 to -659A.139
OAR 581-021-0046
ORS 659.865
ORS 659A.142
OAR 581-021-0049
ORS 659.870
ORS 659A.145
OAR 581-022-1140
ORS 659A.003
ORS 659A.233
OAR 839-003-0000
ORS 659A.006
ORS 659A.236
Age Discrimination Act of 1975, 42 U.S.C. §§ 6101-6107 (2006).
Age Discrimination in Employment Act of 1967, 29 U.S.C. §§ 621-634 (2006); 29 C.F.R Part 1626 (2006).
Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101-12213; 29 C.F.R. Part 1630 (2006); 28 C.F.R. Part 35 (2006).
Equal Pay Act of 1963, 29 U.S.C. § 206(d) (2006).
Rehabilitation Act of 1973, 29 U.S.C. §§ 503, 791, 793-794 (2006).
Title IX of the Education Amendments of 1972, 20 U.S.C. §§ 1681-1683 (2006); Nondiscrimination on the Basis of Sex in
Education Programs or Activities Receiving Federal Financial Assistance, 34 C.F.R. Part 106 (2006).
Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d (2006).
Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e (2006).
Wygant v. Jackson Bd. of Educ., 476 U.S. 267 (1989).
Americans with Disabilities Act Amendments Act of 2008.
The Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended, 38 U.S.C. § 4212.
Title II of the Genetic Information Nondiscrimination Act of 2008.
R9/23/106/25/15 | RSSL
Nondiscrimination - AC
2-2
30
Oregon School Boards Association Selected Sample Policy
Code: AC-AR
Adopted:
Discrimination Complaint/Grievance Procedure
Complaints regarding the interpretation or application of the district’s nondiscrimination policy or
harassment, on any basis protected by law, shall be processed in accordance with the following procedures:
Informal Procedure
Any person who feels that he/she has been discriminated against should discuss the matter with the principal,
who shall in turn investigate the complaint and respond to the complainant within [five] school days. If this
response is not acceptable to the complainant, he/she may initiate formal procedures.
If the principal is the subject of the complaint, the individual may file a complaint directly with the
superintendent. If the superintendent is the subject of the complaint, the complaint may be filed with the
Board chair.
Formal Procedure
Step 1:
A written cComplaints may be oral or in writing and must be filed with the [principal] within
[five] school days of receipt of the response to the informal complaint. The [principal] shall
further investigate, decide the merits of the complaint and determine the action to be taken, if
any, and reply, in writing, to the complainant within [10] school days of receipt of the complaint.
Any staff member that receives a written or oral complaint shall report the complaint to the
[principal].
Step 2:
If the complainant wishes to appeal the decision of the [principal], he/she may submit a written
appeal to the superintendent [or designee] within [five] school days after receipt of the
[principal]’s response to the complaint. The superintendent [or designee] [shall] [may] review
the [principal]’s decision and may meet with all parties involved, as necessary,. The
superintendent [or designee] will review the merits of the complaint and the [principal]’s
decision make a decision and respond in writing to the complainant within [10] school days.
Step 3:
If the complainant is not satisfied with the decision of the superintendent [or designee], a written
appeal may be filed with the Board within [five] school days of receipt of the superintendent’s
[or designee’s] response to Step 2. The Board may decide to hear or deny the request for
appeal. In an attempt to resolve the complaint, tThe Board shall may meet with the concerned
parties and their representative at the next regular or special Board meeting. The Board’s
decision will be final and will include the legal basis for the decision, findings of fact and
conclusions of law. A copy of the Board’s final decision shall be sent to the complainant in
writing within [10] days of this meeting.
Discrimination Complaint/Grievance Procedure - AC-AR
1-3
31
If the [principal] is the subject of the complaint, the individual may file a complaint with the superintendent
[or designee]. If the superintendent is the subject of the complaint, the complaint should be referred to the
Board chair. [The Board may refer the investigation to a third party.]
Complaints against the Board as a whole or against an individual Board member, should be made to the
Board chair and may be referred to district counsel. Complaints against the Board chair may be made
directly to [district counsel] [Board vice chair].
Timelines may be extended based upon mutual [written] consent of both parties [in writing].
If the complainant is not satisfied after exhausting local complaint procedures, or 90 days, whichever occurs
first, he/she may appeal in writing to the Superintendent of Public Instruction under Oregon Administrative
Rule (OAR) 581-022-1940.
Discrimination Complaint/Grievance Procedure - AC-AR
2-3
32
DISCRIMINATION COMPLAINT FORM
Name of Person Filing Complaint
Student/Parent 
Employee 
Type of discrimination:
Date
School or Activity
Nonemployee  (Job applicant)
Other 
 Race
 Color
 Religion
 Sex
 National Origin
 Disability
 Marital Status
 Age
 Sexual Orientation
 Other
Specific complaint: (Please provide detailed information including names, dates, places, activities and
results of informal discussion.)
Who should we talk to and what evidence should we consider?
Remedy requested Suggested solution/resolution/outcome:
The complaint form should be mailed or taken to the [principal]. Direct complaints related to educational
programs and services may be made to the U.S. Department of Education, Office for Civil Rights. Direct
complaints related to employment may be filed with the Oregon Bureau of Labor and Industries, Civil
Rights Division, or the U.S. Department of Labor, Equal Employment Opportunities Commission.
R9/28/076/25/15 | PHSL
Discrimination Complaint/Grievance Procedure - AC-AR
3-3
33
Oregon School Boards Association Selected Sample Policy
Code: JEDA
Adopted:
Truancy (Version 2)
Truancy is defined as absence from school without permission.
The district believes irregular attendance is one of the factors associated with student failure and frustration
with the school experience. A fundamental purpose for insisting on punctual, regular school attendance is
to help each student develop habits of responsibility.
With these beliefs in mind, the district will develop procedures that foster a partnership with parents in the
early detection of truancy, related counseling and appropriate consequences 1.
These procedures will published annually for students, staff and parents.
be
END OF POLICY
Legal Reference(s):
1
Expulsion may not be used to address truancy. (ORS 339.250(2)(b)(B))
Truancy - JEDA
1-1
34
ORS 339.040 to -339.090
ORS 339.240
ORS 339.250
OAR 581-021-0050 to -0075
R3/07/026/25/15│MWPH
Truancy - JEDA
2-1
35
Oregon School Boards Association Selected Sample Policy
Code: JFC
Adopted:
Student Conduct and Discipline** (Version 2)
The Board expects student conduct to contribute to a productive learning climate. Students shall comply
with the district’s policies, administrative regulations, school and classroom written rules, pursue the
prescribed course of study, submit to the lawful authority of teachers and school officials and conduct
themselves in an orderly manner during the school day and during district-sponsored activities.
Careful attention shall be given to procedures and methods whereby fairness and consistency without bias in
discipline shall be assured each student. The objectives of disciplining any student must be to help the
student develop a positive attitude toward self-discipline, realize the responsibility of one’s actions and
maintain a productive learning environment.
Disciplinary procedures that are age appropriate and to the extent practicable uses approaches that are shown
through research to be effective, shall be used by district personnel to correct behavioral problems, while
supporting students’ attendance to school and classes. Examples include, but are not limited to,
reprimands, conferences, detention and denial of participation in cocurricular and extracurricular activities.
Titles and/or privileges available to or granted to students may be denied and/or revoked (e.g., valedictorian,
salutatorian, student body, class or club office positions, field trips, senior trip, prom, etc.). The district
shall consider the age of the student and the student’s past pattern of behavior prior to a suspension or
expulsion of the student.
Students may be suspended in cases of serious infractions or repeated failure to comply with Board policy,
administrative regulation, school or classroom rules. Students may be expelled for any of the following
circumstances: a) when a student’s conduct poses a threat to the health or safety of students or employees; b)
when other strategies to change the student’s behavior have been ineffective, except that expulsion may not
be used to address truancy; or c) when required by law.
The use of out-of-school suspension or expulsion for discipline of a student in the fifth grade or below, is
limited to:
1.
Nonaccidental conduct causing serious physical harm to a student or employee;
2.
When a school administrator determines, based on the administrator’s observation or upon a report
from an employee, the student’s conduct poses a threat to the health or safety of students or
employees; or
3.
When the suspension or expulsion is required by law.
When an out-of-school suspension is imposed on a student, the district shall take steps to prevent the
recurrence of the behavior that led to the out-of-school suspension, and return the student to a classroom
setting to minimize the disruption of the student’s academic instruction.
Student Conduct and Discipline** - JFC
1-3
36
Restitution may be sought for willful damage to district property. [Additionally, a student’s driving
privileges, or the right to apply for driving privileges, may be suspended for violations of ORS 339.254 and
339.257 as provided by Board policy JHFDA - Suspension of Driving Privileges.] A referral to law
enforcement may also be made for violations of the law. Parental assistance shall be requested when
persistent violations occur.
Students shall be subject to discipline, suspension or expulsion for misconduct including, but not
limited to:
4.
Assault;
5.
[Hazing,] [h]arassment, intimidation, bullying, [menacing, ]cyberbullying or teen dating violence [as
prohibited by Board policy JFCF - [Hazing/]Harassment/Intimidation/Bullying/[Menacing/]
Cyberbullying/Teen Dating Violence – Student and accompanying administrative regulation];
6.
Coercion;
7.
Threats of violence or harm [as prohibited by Board policy JFCM - Threats of Violence];
8.
Disorderly conduct;
9.
Bringing, possessing, concealing or using a weapon [as prohibited by Board policy JFCJ - Weapons in
the Schools];
10.
Vandalism, malicious mischief or theft [as prohibited by Board policies ECAB - Vandalism/Malicious
Mischief/Theft and JFCB - Care of District Property by Students,] or willful damage or destruction of
private property on district premises or at district-sponsored activities;
11.
Sexual harassment [as prohibited by Board policy JBA/GBN - Sexual Harassment and accompanying
administrative regulation];
12.
Use of tobacco, alcohol or drugs [as prohibited by Board policy(ies)] [JFCG/JFCH/JFCI - Use of
Tobacco Products, Alcohol, or Drugs or Inhalant Delivery System] [JFCG - Tobacco Use by
StudentsJFCG/KGC/GBK - Prohibited Use, Possession, Sale or Distribution of Tobacco or Inhalant
Delivery System] [JFCH - Alcohol and JFCI - Substance/Drug Abuse];
13.
Use or display of profane or obscene language;
14.
Disruption of the school environment;
15.
Open defiance of a teacher’s authority, including persistent failure to comply with the lawful
directions of teachers or school officials;
16.
Violation of law, Board policy, administrative regulation, school or classroom rules.
The district recognizes that under the Unsafe School Choice Option of the No Child Left Behind Act of 2001
(NCLBA), a school can be deemed unsafe as a whole entity or for an individual student based on expulsions
for weapons violations, violent behavior or expulsions for students arrested for the following criminal
Student Conduct and Discipline** - JFC
2-3
37
offenses occurring on district grounds, on district-sponsored transportation and/or at district-sponsored
activities:
Assault;
Manufacture or delivery of a controlled substance;
Sexual crimes using force, threatened use of force or against incapacitated persons;
Arson;
Robbery;
Hate/Bias crimes;
Coercion; or
Kidnapping.
The district will record and report these infractions to the Oregon Department of Education, as required.
The district will provide the opportunity for all students in any district school identified as persistently
dangerous or for any victim of a violent criminal offense occurring in or on the grounds of the school the
student attends, to the extent feasible, the opportunity to transfer to a safe school within the district.
Parents, students and employees shall be notified by handbook, code of conduct or other document of
acceptable behavior, behavior subject to discipline and the procedures to address behavior and the
consequences of that behavior. These procedures will include a system of consequences designed to
correct student misconduct and promote acceptable behavior.
END OF POLICY
Legal Reference(s):
ORS 339.240
ORS 659.850
OAR 581-021-0050 to -0075
ORS 339.250
Hazelwood Sch. District v. Kuhlmeier, 484 U.S. 260 (1988).
Bethel Sch. Dist. v. Fraser, 478 U.S. 675 (1986).
Shorb v. Grotting and Powers Sch. Dist., Case No. 00CV-0255 (Coos County Circuit Ct.) (2000).
Ferguson v. Phoenix Talent Sch. Dist. #4, 172 Or. App. 389 (2001).
No Child Left Behind Act of 2001, 20 U.S.C. § 7912 (2006).
R1/16/146/25/15│PH
Student Conduct and Discipline** - JFC
3-3
38
Oregon School Boards Association Selected Sample Policy
Code: JG
Adopted:
Student Discipline**
Discipline in the district is based upon a philosophy designed to produce behavioral changes that will enable
students to develop the self-discipline necessary to remain in school and to function successfully in their
educational and social environments.
The major objectives of the district discipline program are to teach the following fundamental concepts for
living:
1.
Understanding and respect for individual rights, dignity and safety;
2.
Understanding and respect for the law, Board policies, administrative regulations and school rules;
3.
Understanding of and respect for public and private property rights.
The Board seeks to ensure a school climate which is appropriate for learning and which assures the safety
and welfare of personnel and students. The superintendent will develop administrative regulations
whereby those students who disrupt the educational setting or who endanger the safety of others, will be
offered corrective counseling and be subject to disciplinary sanctions that are age appropriate, and to the
extent practicable, that uses approaches that are shown through research to be effective.
The district shall enforce consistently, fairly and without bias all student conduct policies, administrative
regulations and school rules.
A student whose conduct or condition is seriously detrimental to the school’s best interests may be
suspended. Students may be expelled for any of the following circumstances: a) when a student’s conduct
poses a threat to the health or safety of students or employees; b) when other strategies to change the
student’s behavior have been ineffective, except that expulsion may not be used to address truancy; or c)
when required by law. The district shall consider the age of the student and the student’s past pattern of
behavior prior to imposing the suspension or expulsion. The district will ensure careful consideration of the
rights and needs of the individual concerned, as well as the best interests of other students and the school
program as a whole.
The following information was previously provided in proposed policy JFC. See previous policy.
The use of out-of-school suspension or expulsion for discipline of a student in the fifth grade or below, is
limited to:
Nonaccidental conduct causing serious physical harm to a student or employee;
When a school administrator determines, based on the administrator’s observation or upon a report from an
employee, the student’s conduct poses a threat to the health or safety of students or employees; or
When the suspension or expulsion is required by law.
Student Discipline** - JG
1-2
39
When an out-of-school suspension is imposed on a student, the district shall take steps to prevent the
recurrence of the behavior that led to the out-of-school suspension, and return the student to a classroom
setting to minimize the disruption of the student’s academic instruction.
Parents, students and employees shall be notified by handbook, code of conduct or other document of
acceptable behavior, behavior subject to discipline and the procedures to address behavior and the
consequences of that behavior. These procedures will include a system of consequences designed to
correct student misconduct and promote acceptable behavior.
END OF POLICY
Legal Reference(s):
ORS 243.650
ORS 332.061
ORS 332.072
ORS 332.107
ORS 339.115
ORS 339.240 to -339.280
OAR 581-021-0045
OAR 581-021-0050 to -0075
R1/16/146/25/15│PH
Student Discipline** - JG
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40
Oregon School Boards Association Selected Sample Policy
Code: JGD
Adopted:
Suspension**
The Board authorizes student suspension for one or more of the following reasons:
Willful violation of Board policies, administrative regulations or school rules;
Willful conduct which materially and substantially disrupts the rights of others to an education;
Willful conduct which endangers or injures the student, other students or staff members;
Willful conduct which endangers damages or injures district property.
Students and parents are given notice of possible discipline actions resulting from student misconduct that
may result in suspension in the [Student/Parent Handbook ][code of conduct] made available by the district.
Each suspension will include a statement of the reasons for suspension, the length of the suspension, and a
plan for readmission and may include a plan for the student to make up school work. No suspension shall
extend beyond 10 school days. Every reasonable and prompt effort must be made to notify the parents of
suspended students. The district may require a student to attend school during nonschool hours as an
alternative to suspension.
In emergency situations that are a result of risk to health and safety, the district may postpone the suspension
notice process above until the emergency condition has passed.
Students who are suspended may not attend after-school activities and athletic events, be present on district
property without a parent or participate in activities directed or sponsored by the district.
Suspensions may be appealed to the Board.
END OF POLICY
Legal Reference(s):
ORS 339.240
ORS 339.250
OAR 581-021-0050 to -0075
OAR 581-021-0065
R4/04/036/25/15│MWPH
Suspension** - JGD
1-1
41
Oregon School Boards Association Selected Sample Policy
Code: JGE
Adopted:
Expulsion**
A principal, after reviewing available information, may recommend to the superintendent that a student be
expelled. Expulsion of a student shall not extend beyond one calendar year.
No student may be expelled without a hearing unless the student’s parents, or the student if 18 years of age,
waive the right to a hearing, either in writing or by failure to appear at a scheduled hearing. By waiving the
right to a hearing, the student and parent agree to abide by the findings of a hearings officer.
When an expulsion hearing is not waived, the following procedure is required:
Notice will be given to the student and the parent by personal service 1 or by certified mail 2 at least [five]
days prior to the scheduled hearing. Notice willshall include:
a.
b.
c.
d.
e.
f.
The specific charge or charges;
The conduct constituting the alleged violation, including the nature of the evidence of the
violation and reason for expulsion;
A recommendation for expulsion;
The student’s right to a hearing;
When and where the hearing will take place; and
The right to representation.
The Board may expel, or may delegate the authority to decide on an expulsion to the superintendent or
superintendent’s designee, will who may also act as the hearings officer. The district may contract
with an individual who is not employed by the district to serve as the hearings officer. The hearings
officer designated by the Board will conduct the hearing and will not be associated with the initial
actions of the building administrators;
Expulsion hearings will be conducted in private and will not be open to the general public unless the student
or the students’ parents request an open session;
3. In case the parent or student has difficulty understanding the English language or has other serious
communication disabilities, the district will provide a translator;
1
The person serving the notice shall file a return of service. (OAR 581-021-0070)
2
When “certified mail is given to a parent of a suspended student, the notice shall be placed in the mail at least five days before the
date of the hearing.” (OAR 581-021-0070)
Expulsion** - JGE
1-3
42
4. The student willshall be permitted to have a representativeion present at the hearing to advise and to
present arguments. The representativeion may be an attorney and/or parent. The district’s attorney
may be present;
5. The student willshall be afforded the right to present his/her version of the charges events underlying the
expulsion recommendation and to introduce evidence by testimony, writings or other exhibits;
6. The student willshall be permitted to be present and to hear the evidence presented by the district;
The hearings officer or the student may record the hearing;
Strict rules of evidence shall not apply to the proceedings. However, this shall not limit the hearings
officer’s control of the hearing;
7. If the Board is conducting the expulsion hearing, the Board may designate the Board chair or a third party
as the hearings officer. The hearings officer will determine the facts of each case on the evidence
presented at the hearing. Evidence may include the relevant past history and student education
records. The hearings officer will provide to the Board, Ffindings of as to the facts, as to the
recommended decision and whether or not the student has committed the alleged conduct will be
submitted to the Board, along with the. This will include the hearings officer’s recommended
decision on disciplinary action, if any, including the duration of any expulsion. This decision
material will be available in identical form to the Board, the student if age 18 or over and the students’
parents at the same time. Following the review by the Board of the hearings officer’s
recommendation, the Board will make the final decision regarding the expulsion;
8.
The hearings officer or the student may make a record of the hearing;
9. If the Board has delegated authority to the superintendent [or designee] to act as the hearings officer, the
superintendent may designate him or herself, or a third party, as the hearings officer. The hearings
officer’s decision is final;. hHowever, thisa decision of the hearings officer may be appealed by the
parent or the student if age 18 or over to the Board for review. If the decision of the hearings officer
is appealed to the Board for review, the findings as to the facts and the hearings officer’s decision will
be submitted to the Board, and will be available in identical form to the Board, the student and the
students’ parents at the same time. At its next regular or special meeting the Board will review the
hearings officer’s decision and will affirm, modify or reverse the decision. Parents of students who
wish to appeal the hearings officer’s decision will have the opportunity to be heard at the time the
Board reviews the decision;
10. Expulsion hearings will be conducted in private and A Board review of the hearings officer’s decision
will be conducted in executive session unless the student or the student’s parent requests a public
hearing. If an executive session is held by the Board or a private hearing held by the hearings officer,
the following will not be made public:
The name of the minor student;
The issues involved, including a student’s confidential medical record and that student’s educational
program;
The discussion;
The vote of Board members, which may be taken in executive session when considering an expulsion.
Expulsion** - JGE
2-3
43
Prior to expulsion, the district must propose alternative programs of instruction or instruction combined with
counseling to a student subject to expulsion for reasons other than a weapons policy violation. The district
must document to the parent of the student that proposals of alternative education programs have been made.
END OF POLICY
Legal Reference(s):
ORS 192.660
ORS 332.061
ORS 336.615 to -336.665
ORS 339.115
ORS 339.240
ORS 339.250
OAR 581-021-0050 to -0075
OAR 581-021-0070
OAR 581-021-0071
R9/20/026/25/15│MWPH
Expulsion** - JGE
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44
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Policy Revisions & Updates
Action Items – 1st Reading
Item No:
090915-8(b)
Attachment:
Yes
From:
Ethel Angal
Date:
September 9, 2015
Background:
Attached are revisions to policies and administrative rules that have been recommended by Oregon School
Board Association and/or have been revised to match district practice. The changes are highlighted by shading
are from OSBA and those changes recommended by staff or board are in RED type.
Suzanne Mann-Heintz, Guy Rosinbaum, Bill McDougle and Superintendent Angal met to review the policies
and recommended language choices.
LBE-AR Public Charter Schools was part of the Policy Re-write Recommendation
GCDA/GDDA Criminal Records Checks/Fingerprinting – OSBA & Staff Recommended Language
GCDA/GDDA-AR Criminal Records Checks/Fingerprinting – OSBA & Staff Recommended Language
Recommendation:
Administration recommends a 1st reading of the attached policies.
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
Oregon School Boards Association
Selected Sample Policy
Code: GCDA/GDDA
Adopted:
Criminal Records Checks/Fingerprinting* (Version 2)
All newly hired employees shall be required to submit to a nationwide criminal records check and
fingerprinting. Individuals contracting with the district and their employees, who have direct,
unsupervised contact with students, shall also be required to submit to a nationwide criminal records check
and fingerprinting.
The Board may require an Oregon criminal history check for other individuals considered for volunteer
service for the district who have direct, unsupervised contact with students.
The district [shall] [shall not] begin the employment of an individual[, volunteer service] or terms of a
district contractor on a probationary basis pending before the return and disposition of such criminal
records checks and/or fingerprinting. [The service of a volunteer [may] [will not] begin [on a probationary
basis] pending until the return and disposition of a criminal records check.]
An individual who has failed to disclose the presence of criminal convictions that would not otherwise
prevent his/her employment with the district as provided by law [may] [will not] be employed or
contracted with, by the district. The district’s use of criminal history must be relevant to the specific
requirements of the position, services or employment.
Criminal records checks and fingerprinting fees as required by the Teacher Standards and Practices
Commission shall be paid by the individual. Fees as required for all other individuals subject to such
checks and/or fingerprinting shall be paid by the [individual] or [district], depending on position.
Employees not requiring licensure may request that the required fees be withheld from the employee’s
paycheck. Such fees may be deducted only upon the request of the individual.
The superintendent is directed to develop administrative regulations to meet the requirements of applicable
Oregon Revised Statutes and Oregon Administrative Rules.
END OF POLICY
Legal Reference(s):
ORS 181.525
ORS 181.555
ORS 183.413 to -183.470
ORS 326.603
ORS 326.607
Criminal Records Checks/Fingerprinting* - GCDA/GDDA
1-3
66
ORS 336.631
ORS 338.115
ORS 342.143
ORS 342.223 to -342.232
Criminal Records Checks/Fingerprinting* - GCDA/GDDA
2-3
67
OAR 414-061-0010
OAR 581-021-0500
OAR 581-022-1730
OAR 584-036-0062
Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e, et. seq. (2012).
R9/20/126/25/15│PH
Criminal Records Checks/Fingerprinting* - GCDA/GDDA
3-3
68
Siuslaw School District 97J
Code: GCDA/GDDA-AR
Revised/Reviewed: 02/12/14
Criminal Records Checks/Fingerprinting
Subject Requirements
1.
Any individual newly hired and not requiring licensure as a teacher, administrator, personnel
specialist or school nurse shall be required to undergo a nationwide criminal records check and
fingerprinting.
2.
Individuals applying for reinstatement of a license that has lapsed for more than three years shall be
required to undergo such checks.
Requirements, including applicable fees and the process for the collection and submission of
fingerprints, etc., will generally be met by the individual as a part of the licensing process and in
accordance with rules established by the Teacher Standards and Practices Commission (TSPC).
3.
Any individual registering with TSPC for student teaching, practicum or internship as a teacher,
administrator or personnel specialist shall be required to undergo a nationwide criminal records
check and fingerprinting with TSPC.
4.
Any district contractor, whether part-time or full-time, or an employee of a district contractor,
whether part-time or full-time, hired into a position having direct, unsupervised contact with students
shall be required to undergo a nationwide criminal records check and fingerprinting.
The superintendent will identify district contractors subject to such requirements.
5.
Any contractor or an employee of the contractor who provides early childhood special education or
early intervention services shall be required to undergo a nationwide criminal records check and
fingerprinting with the Employment Department.
6.
Any community college faculty member providing instruction at the site of an early childhood
education program or at a school site as part of an early education program shall be fingerprinted.
7.
An individual who is an employee of a public charter school shall be required to undergo a
nationwide criminal records check and fingerprinting.
8.
Any person authorized by the district for volunteer service into a position having direct,
unsupervised contact with students will be required to undergo an Oregon criminal records check.
Criminal Records Checks/Fingerprinting - GCDA/GDDA-AR
1-4
69
An exception will be made to criminal records checks and fingerprinting if the district has on file evidence
from a previous employer documenting a successfully completed Oregon and FBI criminal records check.
Evidence will be either a copy of the records check or a written statement of verification from a supervisor
or officer of the previous employer. Furthermore:
1.
The Oregon Department of Education (ODE) or TSPC verification of a previous check shall be
acceptable only in the event the district can demonstrate records are not otherwise available;
2.
Additional evidence that the employee has not resided outside the state between the two periods of
time working in the district shall be maintained.
Notification
1.
The district will provide notification to individuals subject to criminal records checks and
fingerprinting of the following:
a.
b.
c.
d.
2.
Such checks are required by law and/or Board policy;
Any action resulting from those checks may be appealed as a contested case;
All employment or contract offers are contingent upon the results of such checks;
A refusal to consent to criminal records checks or fingerprinting or falsely stating on district
employment applications, contracts or ODE fingerprint forms as to conviction of a crime shall
result in immediate termination from employment, consideration for employment or contract
status.
The district will provide notice through such means as employment applications and contract forms.
Processing/Reporting Procedures
1.
Any individual subject to criminal records checks and/or fingerprinting shall, as part of the
application process, complete the appropriate forms as provided by ODE or the district.
2.
If the individual is subject to fingerprinting, he/she will be required to report within ten working
days to an authorized fingerprinter for fingerprinting. Fingerprints may be collected by one of the
following:
a.
b.
c.
Employing district staff;
Contracted agent of employing district;
Local or state law enforcement agency.
Individuals shall be subject to fingerprinting only after acceptance of an offer of employment or
contract.
3.
The individual is responsible for obtaining two a fingerprint card from an Oregon district, education
service district, an Oregon-approved teacher education institution, ODE or TSPC.
4.
The individual is responsible for submitting to the authorized fingerprinter two a fingerprint card and
an 8 1/2" x 11" or larger envelope with postage affixed and addressed returning the completed
fingerprint card to the district personnel office.
Criminal Records Checks/Fingerprinting - GCDA/GDDA-AR
2-4
70
5.
To ensure the integrity of the fingerprinting collection and prevent any compromise of the process,
the individual to be fingerprinted will submit a photo ID (driver’s license or other) containing the
individual’s name and picture in order to verify the identity of the individual intended to be
fingerprinted, to the fingerprinter.
the district will provide the name of the individual to be fingerprinted to the authorized fingerprinter
and require that the individual submit a photo ID (driver’s license or other) containing the
individual’s name and picture in order to verify the identity of the individual intended to be
fingerprinted.
6.
The individual being fingerprinted will return the fingerprint cards to the district. The Fingerprint
Criminal History Verification form and fingerprint cards will be sent to the ODE. A copy of the
form will be kept in the employee’s personnel file.
The authorized fingerprinter will return the fingerprint cards to the district in the envelope provided.
The Fingerprint Criminal History Verification form and fingerprint cards will be sent to the ODE. A
copy of the form will be kept in the employee’s personnel file.
Fees
1.
Fees associated with criminal records checks and/or fingerprinting for individuals applying for
employment with the district including contractors and their employees and volunteers shall be paid
by the individual.
2.
Fees may be payable prior to beginning employment, volunteer service or contract.
3.
Individuals may request that the amount of the fee be withheld from the employee’s paycheck,
including a periodic payroll deduction rather than a lump sum payment, in accordance with Oregon
law. The district may withhold such fees only upon the written request of the individual.
Termination of Employment or Withdrawal of Employment/Contract Offer
1.
Any individual required to submit to criminal records checks and/or fingerprinting in accordance
with law and/or Board policy will be terminated from consideration as a district volunteer and
employment or contract status or withdrawal of offer of employment or contract will be made by
Human Resources immediately upon:
a.
b.
2.
Refusal to consent to a criminal records check and/or fingerprinting; or
Notification by the Superintendent of Public Instruction or his/her designee or the State Board
of Education that the employee has made a false statement as to conviction of a crime or
conviction of crimes prohibiting employment with the district as specified in law.
Employment termination shall remove the individual from any district policies, collective bargaining
provisions regarding dismissal procedures and appeals and the provisions of Accountability for
Schools for the 21st Century Law.
Criminal Records Checks/Fingerprinting - GCDA/GDDA-AR
3-4
71
Appeals
All appeals regarding a determination which prevents his/her employment or eligibility to contract with the
district will be directed to the Superintendent of Public Instruction. Individuals’ eligible to appeal as a
contested case will be so notified in writing by ODE.
Corrected 2/05/15
Criminal Records Checks/Fingerprinting - GCDA/GDDA-AR
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72
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Approve Superintendent Evaluation
Document 2015-16
Item No:
Attachment:
090915-7(d)
Yes
Reason:
Action
From: Tammy Butler
Date: September 9, 2015
Background:
The board conducts the Superintendent Evaluation in February/March of each year. The board will now
review and consider the document/criteria to evaluate the Superintendent for 2015/2016. The attached
document was used for the 2014-2015 Superintendent Evaluation. Changes noted in RED type are shown
to reflect how the 360 portion of the Superintendent Evaluations have been conducted at Siuslaw.
Recommendation:
Administration recommends approval of the evaluation document as presented.
Resolution #090915-7(d) Superintendent Evaluation Document
Be it Resolved that the Siuslaw School District Board of Directors approve 2015-2016 Evaluation
Document as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
73
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Approve Board Self-Evaluation
Document 2015-16
Item No:
Attachment:
090915-7(e)
Yes
Reason:
Action
From: Tammy Butler
Date: September 9, 2015
Background:
The board conducts a Self-Evaluation each year. The board will now review and consider the
document/criteria to use for their 2015/2016 Self-Evaluation
Recommendation:
Administration recommends approval of the self-evaluation document as presented.
Resolution #090915-7(e) Board Self-Evaluation Document
Be it Resolved that the Siuslaw School District Board of Directors approve 2015-2016 Board SelfEvaluation Document as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
74
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