NOTICE OF MEETING

NOTICE OF MEETING
NOTICE OF MEETING
This notice is to confirm that the regular meeting of the
Hastings and Prince Edward District School Board
will be held on:
NEW
START TIME
Monday, January 28, 2008
at 7:00 p.m.
in the Board Room of the Education Centre
156 Ann Street, Belleville, Ontario
The agenda and supporting documents for this meeting are attached to this notice.
Carl Pitman
Chair of the Board
Trustees:
Michael Brant
Tyendinaga Mohawk Territory
Thelma Goodfellow
Southeast Hastings
Harry Marissen
North Prince Edward
Jim Williams
Sidney/Frankford
Kathy Soule
Director of Education and
Secretary of the Board
Samuel J. J. Clements
Trenton/CFB Trenton
Mary Hall
Belleville, Vice-chair
Carl Pitman
Chair, Centre Hastings
Kale Brown
Student Trustee
Cliff Cotton
Belleville
Dwayne Inch
South Prince Edward
Monica Walker
North Hastings
Steven Solarz
Student Trustee
BOARD MEETING
PUBLIC AGENDA
Regular meeting of January 28, 2008 – 7:00 p.m.
Board Room, Education Centre
Section
Item
Report
No.
A
Call to order
Board prayer
Delegations/presentations:
1) Quinte Secondary School World Junior
and under 17 gold medalists
2) Maynooth Parent Community
Approval of agenda
Approval of minutes:
November 19, 2007 – regular meeting
December 10, 2007 – annual meeting
Business arising from the minutes
Report from closed session
B
C
Recommendations
Report from Student Enrolment/School Capacity Committee
Long Term Capital Study
B-1
Report from Operations and Finance Committee
Annual Accessibility Plan – September 2007 to August 2008
By-law 13.2 – Capital Borrowing – Good Places to Learn
B-2
B-3
Report from Program and Human Resources Committee
Textbook/Novel Approval
Ontario First Nation, Métis and Inuit Policy Framework
B-4
B-5
Information
Calendar of events
Report from chair
Reports from committee chairs
Reports from staff
Questions, reports and proposals from trustees
(including “notices of motion”)
Notices of motion:
Policy #13: Appeals and Hearings Regarding Student Discipline
Student Discipline Committee (Suspension Appeals and Expulsion Hearings)
D
A-1
A-2
Correspondence
1st Annual Student Benefit Auction
Adjournment
Next regular meeting: Monday, February 25, 2008
C-1
C-2
C-3
D-1
PUBLIC MOTIONS AND REPORTS
January 28, 2008
Report
Approval of agenda
A-1 – Approval of
minutes
A-2 – Approval of
minutes
Report from closed
session
B-1 – Report from
Student Enrolment
/School Capacity
Committee Long Term Capital
Study
Info.
Decision
X
X
X
X
X
Motion
That the agenda be approved.
That the minutes of the regular meeting of November 19, 2007 be
approved.
That the minutes of the annual meeting of December 10, 2007 be
approved.
There are no recommendations to report from closed session.
That the Hastings and Prince Edward District School Board approve
the creation of an Accommodation Review Committee for schools in
North Hastings identified in the Watson study as planning areas
PE08 and PS05 as contained in the Student Enrolment/School
Capacity Committee public session report no. B-1, dated January
10, 2008.
That the Hastings and Prince Edward District School Board create
an Accommodation Review Committee for the following schools in
West Belleville; Prince Charles Public School, Sir Mackenzie Bowell
Public School, Sir John A. Macdonald Public School, William R. Kirk
School and Centennial Secondary School, at such time as the
Ministry of Education approves funding for Sir Mackenzie Bowell
Public School under the Prohibitive to Repair initiative, as contained
in the Student Enrolment/School Capacity Committee public session
report no. B-1, dated January 10, 2008.
B-2 – Report from
Operations and Finance
Committee - Annual
Accessibility Plan –
September 2007 to
August 2008
B-3 – Report from
Operations and Finance
Committee By-law 13.2 – Capital
Borrowing – Good
Places to Learn
X
X
That the Hastings and Prince Edward District School Board
consider further recommendations from the Student
Enrolment/School Capacity Committee related to the establishment
of Accommodation Review Committees following clear direction by
the Ministry of Education on initiatives impacting on space utilization
and the release and review of the 2008/09 Grants For Student
Needs, as contained in the Student Enrolment/School Capacity
Committee public session report no.
B-1, dated January 10, 2008.
That the Hastings and Prince Edward District School Board approve
the Annual Accessibility Plan for the period September 2007 –
August 2008 as contained in the Operations and Finance
Committee public session report no. B-1, dated January 14, 2008.
That the Hastings and Prince Edward District School Board approve
the adoption of the attached By-law 13.2 authorizing the borrowing
of $10,819,595 through the Ontario Financing Authority to finance
capital projects of a high and urgent need under stage I and II of the
Ministry of Education’s Good Places to Learn program as contained
in the Operations and Finance Committee public session report no.
B-2, dated January 14, 2008.
Report
B-4 – Report from
Program and Human
Resources Committee Textbook/Novel
Approval
Info.
B-5 – Report from
Program and Human
Resources Committee Ontario First Nations,
Métis and Inuit Policy
Framework
C-1 – Calendar of Events
C-2 – Notice of motion -
X
X
Policy #13: Appeals and
Hearings Regarding
Student Discipline
C-3 – Notice of motion -
X
Student Discipline
Committee (Suspension
Appeals and Expulsion
Hearings)
D-1 – correspondence
Adjournment
X
Decision
X
Motion
That the Hastings and Prince Edward District School Board approve
the list of locally selected textbooks/novels for use in schools as
described in Appendix “A” as contained in the Program and Human
Resources Committee public session report no. B-1 dated January
21, 2008.
X
That the Hastings and Prince Edward District School Board approve
in principle the process outlined in the Ontario First Nations, Métis,
and Inuit Education Policy Framework as contained in the Program
and Human Resources public session report no. B-3 dated January
21, 2008.
For information only.
The Program and Human Resources Committee will move the
following motion at the February 25, 2008 Board meeting:
That the Hastings and Prince Edward District School Board
adopt the new Appeals and Hearings Regarding Student
Discipline Policy #13 effective February 1, 2008 and the
policy be posted on the board’s web site.
The Program and Human Resources Committee will move the
following motion at the February 25, 2008 Board meeting:
That the Hastings and Prince Edward District School Board
create a Student Discipline Committee, combining the
current Suspension Appeals and Expulsion Hearing
Committees for the remainder of this school year, to fulfill
the requirements of the Education Amendment Act Progressive Discipline and School Safety.
For information only.
Report No. B-1
Page 1
January 28, 2008
Decision X
To:
Information
The chair and members of the Hastings and Prince Edward District School Board
From: Thelma Goodfellow, Chair, Student Enrolment/School Capacity Committee
Dave Rutherford, Superintendent of Financial and Facility Services
Kathy Soule, Director of Education and Secretary to the Board
Re:
Long Term Capital Study
Purpose
To present the Long Term Capital Study prepared by Watson and Associates Economists Ltd.
(Watson) and to provide Board members with supplemental information on the long term
student accommodation needs in response to the Watson study.
Background
Every school board in the province is required to complete a long term accommodation strategy
in order to meet the parameters set out in the government’s web-based capital planning tool.
At the February 26, 2007 meeting, the Board approved a motion to engage Watson to complete
the following studies:
• Prepare detailed 15-year enrolment projections by school and by grade.
• Identify planning districts for the purposes of assessing capital planning strategies.
• Recommend an accommodation strategy consistent with provincial policy initiatives.
Current situation
Watson findings
Since amalgamation in 1998 elementary enrolment within the district has dropped from 13,432
to 10,782, a decline of 2,650 pupils. Over the same eight year period, secondary enrolment
declined by 102 pupils from 6,927 to 6,825. The study indicates that elementary enrolment will
decline a further 907 pupil places by 2020-21 (from 10,782 to 9,860) and secondary enrolment
will decline by almost 1,300 pupil places (from 6,825 to 5,528) by that date. The majority of the
elementary decline will take place prior to 2012-13 while in secondary it will occur prior to 201617. The existing number of surplus classroom spaces will grow from the current number of
3,223 to 5,491.
Declining enrolment is not exclusive to the Hastings and Prince Edward District School Board.
The majority of school boards outside of the GTA (Greater Toronto Area) are impacted by the
reduced number of school aged children in the province.
Declining enrolment impacts on the board in a number of ways:
•
Funding is provided primarily on a per pupil basis. As enrolment declines, funding levels
drop. The board is then forced to find savings in all areas of the budget to offset annual
funding shortfalls. Over time continued cost reductions will reduce service levels and
impact on student programs.
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Report No. B-1
Page 2
January 28, 2008
•
•
Funding for facility maintenance, heating, lighting and cleaning as well as building
renovations will also decline. The average age of school facilities in the Hastings and
Prince Edward District School Board is 52 years. Government estimates of building
renewal needs at this time are $120 million. Over the next 10 years the amount is
projected to almost double to $236 million while funding levels due to lower enrolments
are declining.
Lower enrolment will mean fewer teachers, fewer educational assistants and fewer
support staff in schools. If the same number of facilities is maintained it will be an
ongoing challenge to keep existing levels of programs and supervision.
To address these conflicting issues Watson created eight elementary and five secondary
planning areas. The study recommends an aggressive school consolidation approach that
would, in their estimation, result in an opportunity to reinvest in programs and facilities. The
Watson approach would lead to:
• Full or partial rebuilds of seven elementary schools.
• Improvement in the breadth of programs by increasing school size.
• The ability to create several campuses which could enhance community use,
transportation and the ability to have before and after school programs.
• An increase in the utilization of both elementary and secondary facilities and keep facility
renewal needs at their present level.
• Maintaining the existing eight secondary schools.
• Reduction of elementary schools from forty seven to twenty.
Administration perspective
This capital study addresses the long term renewal needs of the board and reduces surplus
space; however, it is based on current conditions and funding. The provincial government has
indicated that a number of new initiatives that impact on space utilization are either being
considered or have already been announced. These include:
•
•
•
•
•
Full Day Early Learning Education for four and five year olds beginning in the 2010
school year.
Review of the education funding model by 2010.
Renewed focus of programming for design and technology, music and the arts.
A third stage of funding for school renewal under Good Places to Learn, which is due to
be announced early in 2008. It is anticipated that additional staged funding will be
forthcoming.
Lowering the junior and intermediate class sizes.
Administration also wishes to bring attention to the following specific points with respect to the
Watson study:
•
The plan presented by Watson is time specific, i.e., it is based on specific steps
happening at specific times. Any alteration could impact on overall costs. Construction
costs used in the plan match the available funding provided by the province. There have
been instances across the province where actual construction costs have been higher
than the available funding.
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Report No. B-1
Page 3
January 28, 2008
•
•
The plan requires the use of the board’s existing annual school renewal funding of $3
million which would curtail the use of these funds for other board initiated capital
projects.
While the study’s aggressive approach to dealing with the board’s surplus space could
solve many of the asset management and funding issues facing the board, it would
result in multiple Accommodation Review Committees (ARC’s) being created. The board
has a key role to play in ensuring that parental, system and most importantly, student
needs are met within the context of each community ARC. Full implementation of the
time lines within the Watson study would cause a great deal of community upheaval.
The Ministry of Education will be informed of the board’s long term enrolment projections
and surplus space data in order to properly understand the difficult challenges facing the
Hastings and Prince Edward District School Board.
Based on the above, senior administration recommends that the following next steps be
considered:
1. That an ARC be established in North Hastings.
2. That, should Sir Mackenzie Bowell Public School be approved for funding, an ARC be
established to review the schools in West Belleville.
3. That, following the spring grant announcements, the Board consider establishing an
ARC for Prince Edward County in the fall of 2008.
Recommendations
Moved:
Seconded:
That the Hastings and Prince Edward District School Board approve the creation
of an Accommodation Review Committee for schools in North Hastings identified
in the Watson study as planning areas PE08 and PS05 as contained in the Student
Enrolment/School Capacity Committee public session report no. B-1, dated
January 10, 2008.
Moved:
Seconded:
That the Hastings and Prince Edward District School Board create an
Accommodation Review Committee for the following schools in West Belleville;
Prince Charles Public School, Sir Mackenzie Bowell Public School, Sir John A.
Macdonald Public School, William R. Kirk School and Centennial Secondary
School, at such time as the Ministry of Education approves funding for Sir
Mackenzie Bowell Public School under the Prohibitive to Repair initiative, as
contained in the Student Enrolment/School Capacity Committee public session
report no. B-1, dated January 10, 2008.
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Report No. B-1
Page 4
January 28, 2008
Moved:
Seconded:
That the Hastings and Prince Edward District School Board consider further
recommendations from the Student Enrolment/School Capacity Committee related
to the establishment of Accommodation Review Committees following clear
direction by the Ministry of Education on initiatives impacting on space utilization
and the release and review of the 2008/09 Grants For Student Needs, as contained
in the Student Enrolment/School Capacity Committee public session report no.
B-1, dated January 10, 2008.
Respectfully submitted,
Thelma Goodfellow
Chair, Student Enrolment/School Capacity Committee
Dave Rutherford
Superintendent of Financial and Facility Services
Kathy Soule
Director of Education and Secretary to the Board
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-2
Page 1
January 28, 2008
Decision X
To:
Information
The chair and members of the Hastings and Prince Edward District School Board
From: Sam Clements, Chair, Operations and Finance Committee
Dave Rutherford, Superintendent of Financial and Facility Services
Don Tregenza, Controller of Facility Services
Re:
Annual Accessibility Plan for the period September 2007 - August 2008
Purpose
The Ontarians with Disabilities Act requires that school boards prepare annual plans to
address barriers to persons with disabilities. The Board plan was first published in April
2005, revised in April 2007, and has been posted on the Board Web site.
Current situation
The Accessibility Advisory Group met recently to review the plan covering the period
September 2006 to August 2007. Renovations completed within the past year were
noted and have been included in the new plan to cover the period September 2007 –
August 2008. The revised plan now requires Board approval and will be posted to the
Board’s public Web site. The plan will also be made accessible in various formats upon
request.
Appendices
Annual Accessibility Plan for the period September 2007 – August 2008.
Recommendation
Moved:
C. Cotton
Seconded:
T. Goodfellow
That the Hastings and Prince Edward District School Board approve the
Annual Accessibility Plan for the period September 2007 – August 2008 as
contained in the Operations and Finance Committee public session report
no. B-1, dated January 14, 2008.
Respectfully submitted,
Sam Clements
Chair, Operations and Finance Committee
Dave Rutherford
Superintendent of Financial and Facility Services
Don Tregenza
Controller of Facility Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
ANNUAL
ACCESSIBILITY
PLAN
for the period
September 2007 - August 2008
Submitted to:
Kathy Soule, Director of Education
by the
ACCESSIBILITY ADVISORY GROUP
Hastings and Prince Edward District School Board
on January 28, 2008
Contact:
Don Tregenza, Controller of Facility Services
Chair of the Accessibility Advisory Group
the Education Centre
156 Ann Street, Belleville, Ontario, K8N 1N9
613-966-1170, extension 2250
Toll free 1-800-267-4350
This publication is available @ www.hpedsb.on.ca and in accessible formats upon request.
Annual Accessibility Plan 2007/2008
TABLE OF CONTENTS
ITEM
SECTION
PAGE
EXECUTIVE SUMMARY
3
1.0
Purpose
4
2.0
Objectives
4
3.0
Description of the Hastings and Prince Edward District School Board
4
4.0
Com mitment to accessibility planning
5
5.0
Universal design philosophy
5
6.0
Mem bers of the Accessibility Advisory Group
6
7.0
Consultation with persons with disabilities
7
8.0
Recent barrier removal initiatives
7
9.0
Preventing new b arriers
8
10.0
Barrier identification methodologies
8
11.0
Barriers identified
12.0
Ba rriers to be address ed in 2007-2008
13.0
Board review
13
14.0
Com munity input
13
15.0
Group review and monitoring process
13
16.0
Com munication of the Plan
13
17.0
Appendix A - Barriers removed
14-21
18.0
Appen dix B - Building accessibility chart
22-24
19.0
Appendix C - Outside agencies
25-30
20.0
Glossa ry
9-10
11-12
31
Page 2 of 31
Executive Summary
The plan describes the measures that the Hastings and Prince
Edward District School Board has taken in the past, and the
measures that the Board will take during the year 2007-2008 to
identify, remove and prevent barriers for people with disabilities.
The purpose of the Ontarians with Disabilities Act, 2001 is to improve
opportunities for people with disabilities and to provide for their
involvement in the identification, removal and prevention of barriers
to their full participation in the life of the province. To this end, the Act
requires school boards to prepare an Annual Accessibility Plan to
consult with people with disabilities in the preparation of this plan and
to make the plan public.
The Hastings and Prince Edward District School Board is committed
to the continual improvement of access to school board facilities,
policies, programs, practices and services for students, staff, parents,
guardians, volunteers and members of the community with
disabilities. The plan also reports on the participation of people with
disabilities in the development and review of its annual accessibility
plans.
Page 3 of 31
Annual Accessibility Plan 2007/2008
1.0
PURPOSE
The plan describes the measures that the Hastings and Prince Edward District School Board
has taken in the past and the measures that will be taken during the 2007-2008 school year
to identify, remove and prevent barriers for people with disabilities who work in, use or attend
school board facilities and services.
2.0
OBJECTIVES
The plan:
1. Describes the process by which the Hastings and Prince Edward District School Board
will identify, remove and prevent barriers for people with disabilities.
2. Reviews efforts of the Hastings and Prince Edward District School Board to remove and
prevent barriers for people with disabilities during the past year(s).
3. Lists the policies, procedures, programs, practices and services that the Hastings and
Prince Edward District School Board will review in the coming year to identify barriers for
people with disabilities.
4. Describes the measures the Hastings and Prince Edward District School Board will take
in the coming year to identify, remove and prevent barriers for people with disabilities.
5. Describes how the Hastings and Prince Edward District School Board will make this
Annual Accessibility Plan available to the public.
3.0
DESCRIPTION OF THE
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
The Hastings and Prince Edward District School Board was formally established in 1998 as a
result of the amalgamation of the former Hastings County Board of Education and the Prince
Edward County Board of Education.
The Hastings and Prince Edward District School Board serves more than 17,100 students
each day at 46 elementary and 8 secondary schools. Supporting student achievement is the
goal of close to 1,800 teaching and support staff who, in addition to the contributions of
caring volunteers and community partners, provide the best opportunity for students to learn.
The district covers a wide geographical area of 7,221 square kilometres bordered by
Maynooth to the north, Deseronto the east, Prince Edward County to the south and Quinte
West to the west.
All students regardless of special talents or challenging needs, can become successful by
attending schools which offer accessible programs in accessible settings through accessible
services.
Page 4 of 31
Annual Accessibility Plan 2007/2008
4.0
COMMITMENT TO ACCESSIBILITY PLANNING
The original plan was prepared in consultation with senior administration and trustees of the
Board. The Board and senior administration approved it at various stages of development.
The Hastings and Prince Edward District School Board continues to commit to:
‘ establishing an Accessibility Advisory Group annually to review the plan.
‘ consulting with people with disabilities in the development and review of the plan.
‘ ensuring school board policies and procedures are consistent with the principles of
accessibility.
‘ improving access to facilities, policies, programs, practices and services for students,
staff, parents, guardians, volunteers and members of the community.
The Director of Education has authorized the Accessibility Advisory Group to prepare and
annually update an accessibility plan that will enable the Hastings and Prince Edward District
School Board to meet these commitments.
5.0
UNIVERSAL DESIGN PHILOSOPHY
Through the Ontario Ministry of Education document, the Expert Panel Report on Special
Education: Education for All, 2004, school boards in Ontario are directed to follow a
Universal Design for Learning model.
Universal Design for Learning (UDL) was inspired by work in architecture on the planning of
buildings with a view to accessibility for people with physical disabilities (Turnbull et al.,
2002). Architects observed that the added improvements facilitated access for all users, not
just people with physical disabilities. An access ramp, for instance, provides a person using a
wheelchair with easier access to a building, but it also makes it easier for a parent with a
child’s stroller, a traveller with a baggage trolley, or someone using a walker.
Eventually, researchers in other fields noted that specialized technology meant for a target
population is also useful for others. The notion that assistance targeted at a specific group
can help everyone, bolstered by recent research on inclusion and new technologies, has now
made its way into the field of education.
Universal design ensures that the classroom and other learning environments are as usable
as possible for students, regardless of their age, ability, or situation.
The principle of universal design guides decisions made by the Hastings and Prince Edward
District School Board in accessibility planning.
Universal design for learning principles
• equitable use
• appropriately designed space
• flexibility
• simplicity
• safety
• different modes of perception
Page 5 of 31
Annual Accessibility Plan 2007/2008
6.0
MEMBERS OF THE ACCESSIBILITY ADVISORY GROUP
MEM BER
Representing group, department or organization
Ch air, Do n T rege nza
Controller of Facility Services
Senior Administration
Reco rding Secretary, G race Sau nders
Secretary to Controller of Facility Services
Debbie Allen
Mail Clerk
Purchasing Services
Susan Carleton-Maines
Principal, Prince C harles P ublic School, Be lleville O nta rio
Principals Council (OPC)
Cliff Cotton
Trustee of the Board
Katie Cudm ore
Special Education Advisory Committee (SEAC)
Children’s Treatm ent Centre
Lois Dafoe
Acco unts Payable Clerk
Accounting Services
Ke rry D onnell
Com munications Officer
Director’s Office
Tom Johnston
Health & Safety Officer
Hum an Resources Services
Gillian McCurdy
Coordinator
Special Education Services
Administrative Support Group (ASG)
Jennifer Meade
Special Education Department Head
Ontario Secondary School Teachers Federation (OSSTF)
Princ e Ed ward Collegiate Institute
Ca thy Portt
System Principal
Special Education
Senior Administration
Allan S m ith
Occasional Teacher
HAPE-OTL
Do ug S m ith
Academic Applications Coordinator
Information Technology Services (ITS)
Steven So larz
Student Trustee
Trenton High School
Ka thy S oule
Director of Education
Jim Trevisan
Coordinator
Curriculum Services
Cathy Yager
Teacher
Sir John A. Macdonald School
Page 6 of 31
Annual Accessibility Plan 2007/2008
7.0
CONSULTATION WITH PERSONS WITH DISABILITIES
In preparing the plan, the Accessibility Advisory Group invited advice from persons with
disabilities. In selection of members of the group, organizations were asked to appoint
representatives with disabilities where possible. In addition, two secondary school students
and their parents were interviewed about the challenges that face persons with disabilities.
Suggestions received by the group included:
1)
reduce height of water fountains
2)
install audio enhancement equipment in board public meeting rooms
3)
improve access to automatic door opener buttons
4)
ensure chair lifts are in good repair
5)
improve accessibility signage
6)
improve training for self advocacy
7)
ensure consistency of educational assistant staffing
8)
continue emphasis on anti-bullying programs
9)
ensure clarity in fire safety plans for evacuation of persons using wheelchairs
10)
provide accessibility to school offices such as lower counter heights
11)
assist persons with disabilities to strive for independence
12)
door access widths
8.0
RECENT BARRIER REMOVAL INITIATIVES
During the last several years, there have been a number of informal initiatives to identify,
remove and prevent barriers to people with disabilities. An itemized list of barriers that were
removed in the past is included in Appendix A.
The Board, through its Special Education Plan, June 2006, has addressed access for
students with disabilities through modifications and accommodations of programs and
services.
Schools have been facilitated with the inclusion of automatic door openers on major school
interior and exterior doorways, elevators in most secondary schools with multiple stories,
ramps for school front and rear access points, accessible washrooms, audio and visual
emergency alarm systems, and tactile and high-contrast signage, etc.
Attitudinal barriers for people with disabilities are being addressed through staff and student
in-service about diversity, inclusive schools, re-writing diversity policy / procedures and
examining other policies and procedures for barriers to accessibility.
Architectural features that incorporate principles of universal design have been incorporated
into building construction where possible. Current renovations to existing buildings have
accessibility for people with disabilities addressed in the plans.
The following major projects were completed since the publication of the previous
plan: Centre Hastings Science Labs with accessible work stations, Susanna Moodie,
Stirling Junior and Harmony Public School magnetic hold-open devices, Breadner
accessible washroom and entrance door, automatic door-opens at North Trenton
Public School, V. P. Carswell P.S., Queen Elizabeth P.S. (Picton), Bayside Secondary
School special education area renovations, Centre Hastings Secondary School
accessible washroom renovations, enhanced chairlift service agreements.
Page 7 of 31
Annual Accessibility Plan 2007/2008
9.0
PREVENTING NEW BARRIERS
In accordance with the Ontarians with Disabilities Act from this point forward, all school
board programs, policies, practices and services will be subject to the guiding principles of
inclusionary practice. The Board will strive to create an environment that is accessible to all
people, regardless of age or ability. Through the annual accessibility planning process, the
Board’s programming, policies and practices will be assessed to ensure continuous
improvement in accessibility.
10.0
BARRIER IDENTIFICATION METHODOLOGIES
The Accessibility Advisory Group activities to prepare the original plan included:
BARRIER IDENTIFICATION METHODOLOGIES
Methodology
Description
Presentation to senior administration
Opportunity for input and feedback and creation of an
administrative working group.
Presentation to trustees
Dra ft plan prep ared by working gro up a nd p resente d to
trustees.
Advisory group established
Advisory group including reps from employee groups, SEAC,
etc. was established and m et to review and finalize draft
plan.
Com munity consultations
Comm ittee presentation to SEAC
Stakeh olders
Co m m unication a nd p resenta tions to
employees
Describe the advisory group composition and initiatives for
com ing year.
Plan feedback
The advisory group will seek stakeholders’ input to the plan
and re vise the plan as necessary.
Page 8 of 31
Annual Accessibility Plan 2007/2008
11.0
BARRIERS IDENTIFIED
In its initial review, the Accessibility Advisory Group identified many barriers. Over the next
several years, in consultation with persons with disabilities, the Accessibility Advisory Group
will focus on the following:
BARRIERS IDENTIFIED
Type of barrier
Architectural
Attitudinal
Com munication
Description of barrier
Strategy for its removal or prevention
Reception counters at several schools and
the Education Centre are not at eye level for
wheelchair users.
Re-configure reception counters.
W heelchair access required at various
buildings.
Ins tall w heel chair ram ps, elevators and chair
lifts at specific location s. In vestig ate portable
stag e lift.
Inaccessible washrooms in various schools.
Re-model washrooms.
Many switches, buttons and water fountains
are too high for wheel chair access
Relocate switches, buttons and water
fountains to a low er he ight.
Awareness or lack of knowledge of nonphysical disa bilities (ie. m enta l health
disabilities).
Provide information and education.
Students and parents have identified bullying
and social isolation as significant problem s in
schools.
Continue with existing programs such as
Peace Makers, Lions Quest, Don’t Laugh at
Me, etc. Explore other possibilities for
disability sensitivity and awareness
programm ing for classmates.
Aw areness of ne eds and achievem ents o f all
students.
Involve students with disabilities in extracurricular and out of school learning activities
and student council and award ceremonies.
Lac k of kn owledge or aw aren ess on how to
advoca te for oneself.
Develop se lf advocacy skills. Ensure
awa rene ss o f the B oard ’s W eb m ailbox to
encou rage com m unication and receive
suggestion s re accessibility.
People who are deaf or hearing impaired
cannot detect audio fire alarms.
Investigate visual emergency notification
system and insta ll.
People who are deaf or hearing impaired
have difficulty participating in meetings.
Install audio enhancement equipment and/or
provide an interpreter.
Iden tification o f facilities.
Provide s ignage w ith unive rsal sym bols.
Awaren ess of ac cess to buildings. Fire
safety plans need to be updated to show
accessible egress.
Post on B oard W eb site and other board
comm unications documents such as
newsletters. Update fire safety plans for each
schoo l. Schoo ls need to consu lt with local fire
chief for approval of ac cessibility fe atu res in
fire safety plan.
Page 9 of 31
Annual Accessibility Plan 2007/2008
BARRIERS IDENTIFIED
Type of barrier
Description of barrier
Strategy for its removal or prevention
Information
Many form s and rec ords are only available in
print. Student inform ation and brochu res are
som etimes d ifficult to obtain in alternative
formats.
Make all forms available on the Board’s W eb
site, on disk, or in other formats, including
braille.
Information
cont’d
Bo ard W eb site is not accessible to people
who are blind and visually impaired or who
use screen-reading software.
Increase awareness of technological means
to access Web.
Physical
Inte rior an d exte rior do ors of several schools
are very heavy and may be difficult to open
for a whe elchair user or som eon e with
limited strength. Door widths are sometimes
too narrow for wheelchair access.
Install automatic door openers or change the
doors to a lighter weight mod el. Ensure
opener op erators are easy to use. Ens ure
door widths comply with building code.
Policy / Practice
Lack of awareness of accessibility issues
and who is responsible to address employee,
student or comm unity concerns.
Clarify procedure for raising and addressing
barrier issues.
Board policies and procedures need to be
reviewed to ensure compliance with the
ODA, hum an rights legislation and
harass m ent policy.
Establishment of advisory group to review
policies to ensure compliance.
Technological
Availability of specialized equipment for
persons with identified disabilities.
Establish proc edu res and reso urces to
provide specialized equipm ent and ass istive
tec hnology.
Transportation
Stud ents with disabilities ne ed to be able to
access transportation that accomm odates
their ne eds .
Provide transportation options such as
whe elchair acces sible cabs and bus es.
Attempt to minimize interruption to classes.
Page 10 of 31
Annual Accessibility Plan 2007/2008
12.0
BARRIERS TO BE ADDRESSED IN 2007/2008
The Accessibility Advisory Group has identified the following barriers to be addressed by priority:
BARRIERS TO BE ADDRESSED IN 2007/2008
Barrier
Architectural
Renovation Plan to
existing buildings.
Attitudinal
Increase awareness
about disabilities and
inclusionary practices.
Attitudinal
Identify bullying and
social isolation as
significant problems in
schools
Communication/
Information
Most school board
forms, records and
student information
brochures only
available in print format
Communication/
Information
Emergency evacuation
of people with
disabilities.
Physical
School reception
stations are too high for
wheelchair users
Objective
Indicators of Success
Timing
Responsibility
Ensure renovations
to existing facilities
are accessible for
all people with
exceptionalities
Consult with facilities planning
and re-design. Completed
renovations are accessible.
Review and
report by Sept.
2008
Facility Services
department
Better understand
how to
accommodate
those with various
types of disabilities
eg. students, staff,
parents
Disability awareness workshops
and materials prepared and
communicated. Awareness of
ways to accommodate persons
with physical & non-physical
disabilities.
Review and
report by Sept.
2008
system
Increase
awareness that
bullying and social
isolation is not
acceptable
Continue with existing programs
such as Peace Makers, Lions
Quest, Don’t Laugh at Me, etc.
Explore other possibilities for
exceptionality, sensitivity and
awareness programming for
classmates. Incidents of bullying
have decreased in the school
environment and schools are
more inclusive.
Review and
report by Sept.
2008
all schools and
assigned
superintendent
Provide non-print,
alternative formats
for school board
forms, records and
student information
brochures.
Produce non-print format for
school board forms, records and
student information brochures.
Forms, records and student
information brochures available in
non-print format or other formats
upon request. eg. - Web site,
large print.
Review and
report by Sept.
2008
ITS department
and
communications
officer
Ensure site
specific
procedures are
outlined.
Fire safety plans need to be
revised to outline procedure for
student with disabilities in
consultation with local fire chief,
principal and health & safety
officer. Fire safety plans need to
be in place and successful drills
carried out.
Review and
report by Sept.
2008
school principal
Reconfigure school
reception areas
Consult with architect and
contractor to remodel station.
Persons in wheelchairs will be
able to speak to school
receptionist at eye level at
counter.
Review and
report by Sept.
2008
Facility Services
department
Page 11 of 31
Annual Accessibility Plan 2007/2008
BARRIERS TO BE ADDRESSED IN 2007/2008
Barrier
Physical
Inaccessible
washrooms in various
buildings.
Physical
Fire safety plans
showing accessibility
features on floor plans.
Policies
Board policies and
procedures need to be
reviewed to ensure
compliance with the
ODA.
Technical
Make Web site more
available for persons
with exceptionalities.
Transportation
Access to board and
school activities can be
restricted.
Objective
Indicators of Success
Timing
Responsibility
Ensure washrooms
in designated
locations are
accessible.
Consult with architect and
contractor to remodel
washrooms. Washrooms are
accessible in designated
locations.
Review and
report by Sept.
2008
Facility Services
department
Ensure all staff and
students aware of
locations that are
accessible in case
of emergency.
Consult with fire chief and health
& safety officer to determine.
Floor plans include accessibility
features.
Review and
report by Sept.
2008
health & safety
officer, fire chief
and Facility
Services
department
Ensure all board
policies are
inclusive and
address
accessibility issues
Establish committee to review
policies to ensure compliance.
Policy and procedures meet
legislative requirements.
Review and
report by Sept.
2008
Director of
Education
Ensure that Web
site is accessible
to people who use
screen-reading
software.
Review available technologies for
acceptable equipment. People
with exceptionalities can access
school board Web site.
Review and
report by Sept.
2008
ITS department
Students with
disabilities need
access that
accommodates
their needs.
Provide means to allow access to
board activities. Persons with
disabilities have access to all
school and board events.
Review and
report by Sept.
2008
school, Tri-Board
Transportation
and Special
Education
Services
Page 12 of 31
Annual Accessibility Plan 2007/2008
13.0
BOARD REVIEW
Part of the process in developing the plan was to seek direction from the Board of Trustees.
The original plan was submitted to the Operations and Finance Committee for review,
comment and direction in October 2003. The committee was supportive of the plan and
proposed future direction.
14.0
COMMUNITY INPUT
The Special Education Advisory Committee (SEAC) was consulted by the Accessibility
Advisory Group to provide broad based input. That input was reviewed by the group and
approved by the Board prior to establishment of the original plan.
The SEAC consists of various community organizations representing persons with
disabilities and is established through a public consultation process.
15.0
GROUP REVIEW AND MONITORING PROCESS
The Accessibility Advisory Group will meet regularly during each planning year to review
progress. Throughout the year, evaluation of the effectiveness in implementing the barrier
removal and prevention strategies will be ongoing in preparation for subsequent years of
accessibility planning.
16.0
COMMUNICATION OF THE PLAN
The Hastings and Prince Edward District School Board Annual Accessibility Plan is posted
on the Board’s Web site at www.hpedsb.on.ca. Printed copies or other accessible formats
may be requested through the director’s office. The plan may also be included within the
school board orientation package to new staff.
CONTACT:
Donald S. Tregenza, P.Eng.
Controller of Facility Services
Education Centre, 156 Ann Street, Belleville, ON K8N 1N9
613-966-1170, ext. 2250
[email protected]
Page 13 of 31
Annual Accessibility Plan 2007/2008
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
ATTITUDINAL
all schools
To reduce harassment and increase
understanding and acceptance of students with
disabilities, the following programs are being used:
Bullyproofing Your School (book resource in use in
many schools); Don’t Laugh at Me; How to Hug a
Porcupine; Respect Program; Franklin Fellowship
Club (developed by the Early Intervention Team at
Queen Victoria P.S.); CYC Programs such as The
Bully-Free Classroom; Living Colour, I Care CST;
Creative Conflict Resolution Training; Peer
Proofing; Stirling Silver Program; OPP Bearhug
Band; Dealing with Aggressive At-Risk Children;
Cool Solutions - Peer Counselling; VIP; Social
Skills Program (primary).
ATTITUDINAL
all schools
In the health & physical education document, there
is discussion regarding using the IEP to develop a
program for students with disabilities. There is a
reference in the Gr. 7 healthy living curriculum
under Personal Safety and Injury Prevention that
states “identify people and resources that can
support someone experiencing harassment”.
There is a reference in the Gr. 8 healthy living
curriculum under Living Skills that reads
“demonstrate respectful behaviour towards the
feelings and ideas of others”.
ATTITUDINAL
any school as required
Child and youth counsellors; CAVEAT; SALEP;
Alternate Programs, to assist students in
developing strategies and behaviours to deal more
effectively with school, societal, and peer
expectations and to increase student tolerance of
others with differences.
COMMUNICATION
all schools
Special education Web site, PRIM and other
resources to assist ISEHs and ISRTs as they work
with teachers in programming for students with
disabilities; partnerships with outside agencies.
COMMUNICATION
any school as required
Braille materials and books on tape for blind
students to access the curriculum; orientation and
mobility training for blind students; itinerant teacher
of the blind; educational assistant support for the
blind; coloured overlays.
Page 14 of 31
Annual Accessibility Plan 2007/2008
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
COMMUNICATION
any school as required
Interpreters for the deaf supplied to assist in
communication for school related meetings and
events; TTY service for deaf citizens to have
telephone access if required; FM and sound field
systems to assist student focussing on curriculum;
itinerant teacher of the deaf; interpretingeducational assistant support; sound field system.
COMMUNICATION
specific school sites
“Writing With Symbols” program; assistive
technology; educational assistants; social stories;
communication supports.
INFORMATION
all secondary schools
For the learning disabled: Inspiration, Dragon
Naturally Speaking, Kurzweill 3000, Essential
Skills, etc., software with scanners and printers in
the resource room to assist learning disabled
students with written communication and
organization skills; Educational assistant support
for scribing and to reinforce communication,
organization and work completion skills.
PHYSICAL
Athol Central
Boys washrooms converted. Wheelchair
accessible.
PHYSICAL
Bancroft P.S.
Air conditioning units in the special education room
have been installed.
PHYSICAL
Bancroft P.S.
Washrooms converted. Elevators installed.
Ramps installed. Wheelchair accessible.
PHYSICAL
Bancroft P.S.
Seminar rooms have been modified to
accommodate special education staff.
PHYSICAL
Bayside Public
Ramp at front entrance installed.
PHYSICAL
Bayside Upper
Ramps installed. Wheelchair accessible.
PHYSICAL
Bayside S.S.
PHYSICAL
Bird’s Creek P.S.
PHYSICAL
Breadner P.S.
PHYSICAL
C.M.L. Snider P.S.
Page 15 of 31
Washrooms converted. Ramps installed.
Elevators installed. Wheelchair accessible.
Special Education area renovations.
Washrooms converted. Ramps installed.
Wheelchair accessible.
Washrooms converted. Ramps installed. Chair lift
installed. Automatic door openers installed.
Wheelchair accessible.
Washrooms converted. Ramps and chair lift
installed. Wheelchair accessible.
Annual Accessibility Plan 2007/2008
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
PHYSICAL
Centennial S.S.
Washrooms converted. Ramps, elevators and
automatic door openers installed. Wheelchair
accessible.
PHYSICAL
Centennial S.S.
Entrance doors complete with handicapped
operators installed.
PHYSICAL
Centre Hastings S.S.
Washrooms converted - accessible washroom
renovations. Ramps and elevators installed.
Wheelchair accessible. Enhanced chairlift
agreements.
PHYSICAL
Centre Hastings S.S.
Kirk rooms 142 and 143 have been renovated with
additional storage cupboards, electrical
receptacles, new counter tops, wall and door, etc.
Accessible work stations installed.
PHYSICAL
CML Snider P.S.
PHYSICAL
Coe Hill P.S.
Washrooms converted. Ramps installed.
Wheelchair accessible.
PHYSICAL
Deseronto P.S.
Front section only - wheelchair accessible.
PHYSICAL
Earl Prentice
Ramps installed. Wheelchair accessible.
PHYSICAL
Education Centre
Kirk cafeteria kitchen has been enlarged.
PHYSICAL
Education Centre
Elevator installed.
PHYSICAL
Foxboro P.S.
Washrooms converted and ramps installed.
Wheelchair accessible.
PHYSICAL
Frankford P.S.
Washrooms converted in building addition.
Wheelchair accessible in addition only.
PHYSICAL
Frankford P.S.
Chair lift installed.
PHYSICAL
Frankford P.S.
2 ramps have been installed at fire exit doors in
the open area.
PHYSICAL
Frankford P.S.
Concrete ramps on east side installed.
PHYSICAL
Harmony P.S.
Washrooms converted. Wheelchair accessible.
Magnetic hold-open devices installed.
PHYSICAL
Harry J. Clarke
Page 16 of 31
DESCRIPTION OF BARRIER
Access in multi-purpose room improved. Work
stations modified.
Handicapped door openers on main entrance
installed. Handicapped ramp on south doors
installed.
Annual Accessibility Plan 2007/2008
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
PHYSICAL
Harry J. Clarke P.S.
Washrooms converted. Ramps, elevators,
automatic door openers installed - wheelchair
accessible.
PHYSICAL
Harry J. Clarke P.S.
Sir Winston Churchill site
Totally accessible after washrooms converted,
wheelchair ramp, door openers installed.
PHYSICAL
Hermon P.S.
Wheelchair accessible.
PHYSICAL
Hillcrest P.S.
Handicapped ramps installed. Auto door openers
on main entrance and washroom doors installed.
PHYSICAL
Hillcrest P.S.
Washrooms converted. Ramps installed.
Wheelchair accessible in building addition only.
PHYSICAL
Hillcrest P.S.
Sunken area in open area has been filled in and
walls installed with glass in top half. Carpet/tile
has been replaced in open area. Ramps have
been installed at 2 fire exit doors and ramp has
been remodelled at south west entrance.
Automatic doors have been installed on the front
entrance and west entrance for wheelchairs.
Entire area has been painted. Shelving, storage
cupboards, bulletin boards have been installed.
Storage room has been converted into a teacher
work room. Automatic door openers on washroom
doors have been installed.
PHYSICAL
Hillcrest P.S.
Handicapped washroom inside girls washroom
created. Partitions installed.
PHYSICAL
Kente P.S.
Modified computer table in the library installed.
Doorway between special education room and
computer lab installed. Computer tables modified.
PHYSICAL
Kente P.S.
A door and window between Kirk rooms 17 & 18
have been installed. Computer tables in Room 17
have been installed complete with power and data
cabling for special education students.
PHYSICAL
Madoc Township P.S.
PHYSICAL
Madoc P.S.
Asphalt ramp has been installed at main entrance.
PHYSICAL
Madoc P.S.
Window and door between Kirk rooms 21 and 21A
have been installed. Windows in corridor walls in
Kirk rooms 22 and 21A have been installed.
Page 17 of 31
DESCRIPTION OF BARRIER
Handicapped washroom created. Grab bars
installed. Asphalt ramps at front and west
entrances installed.
Annual Accessibility Plan 2007/2008
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
PHYSICAL
Madoc P.S.
PHYSICAL
Madoc Township
PHYSICAL
Madoc P.S.
PHYSICAL
Marmora Senior
PHYSICAL
Marmora Sr. P.S.
IMD / IDD resource area has been upgraded with
kitchen cupboards and sinks. Automatic door
openers have been installed at the west entrance.
PHYSICAL
Marmora Sr. P.S.
Exterior ramps from the library and home
economics room have been installed for
handicapped students using wheelchairs.
PHYSICAL
Marmora Senior P.S.
Auto door openers on north doors and library
doors installed. Landing and ramp at north
entrance installed. Asphalt at bottom of ramp
installed.
PHYSICAL
Marmora Senior P.S.
Auto door openers on west entrance installed.
Cupboards and sinks in the resource room
modified.
PHYSICAL
Massassaga-Rednersville
P.S.
PHYSICAL
Maynooth P.S.
PHYSICAL
Moira S.S.
Renovations have been made in Kirk room 151.
PHYSICAL
Moira S.S.
Washrooms converted. 1st floor wheelchair
accessible.
PHYSICAL
NHHS
Upper and lower cupboards in room 130 have
been replaced complete with electrical and
plumbing upgrades.
PHYSICAL
NHHS
Washrooms converted. Ramps, elevators, chair
lift and automatic door openers installed.
Wheelchair accessible.
PHYSICAL
North Trenton P.S.
PHYSICAL
North Hastings Senior El.
Page 18 of 31
DESCRIPTION OF BARRIER
Washrooms converted. Ramps installed.
Wheelchair accessible.
Washrooms converted. Wheelchair accessible.
Handicapped washroom modified to accommodate
change table.
Washrooms converted. Ramps, chair lift,
automatic door openers installed. Wheelchair
accessible.
Washrooms converted. Wheelchair accessible.
Wheelchair accessible.
Ramps installed. Wheelchair accessible.
Automatic door openers.
Washrooms converted, ramps and chair lift
installed. Wheelchair accessible.
Annual Accessibility Plan 2007/2008
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
PHYSICAL
North Hastings H.S.
Entrance doors, automatic door openers and ramp
installed.
PHYSICAL
North Hastings High School
Ramp installed at the bus loading entrance doors.
PHYSICAL
Park Dale P.S.
PHYSICAL
PECI
Automatic door openers on the main entrance and
cafeterias have been installed. Magnetic hold
open arms on the corridor fire doors have been
installed. Washroom has been made accessible.
PHYSICAL
PECI
Washrooms converted. Elevators and chair lift
installed. Wheelchair accessible.
PHYSICAL
Pinecrest P.S.
A withdrawal room has been created in the JK
Room.
PHYSICAL
Pinecrest P.S.
Washrooms converted and ramps installed wheelchair accessible.
PHYSICAL
Prince of Wales P.S.
PHYSICAL
Prince Charles (B)
Washrooms converted and ramps installed wheelchair accessible.
PHYSICAL
Prince Charles (B)
Automatic door opener installed.
PHYSICAL
Prince Charles (T)
Washrooms converted, ramps and chair lift
installed - wheelchair accessible.
PHYSICAL
Prince of Wales
Handicapped door openers on washrooms
installed.
PHYSICAL
Prince of Wales P.S.
Washrooms converted, ramps installed wheelchair accessible.
PHYSICAL
Prince of Wales P.S.
The computer lab / library has been modified.
PHYSICAL
Queen Elizabeth (B)
Handicapped door openers on main entrance
installed.
PHYSICAL
Queen Elizabeth (P)
Washrooms converted, ramps and automatic door
openers installed - wheelchair accessible.
PHYSICAL
Queen Elizabeth (P)
Handicapped washroom in open area modified.
PHYSICAL
Queen Elizabeth (T)
Washrooms converted and ramps installed wheelchair accessible.
Page 19 of 31
Washrooms converted and ramps installed.
Wheelchair accessible.
Automatic door openers on primary washroom
doors both boys and girls have been installed.
Hold open arms on the hall doors at the top of
ramp have been installed.
Annual Accessibility Plan 2007/2008
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
PHYSICAL
Queen Elizabeth (P)
Renovations have been made for a dwarf student.
As well, a larger door has been installed on the
washroom off the library and the kindergarten
washroom door has been modified.
PHYSICAL
Queen Elizabeth (B)
Washrooms converted, ramps and automatic door
openers installed - wheelchair accessible.
PHYSICAL
Queen Elizabeth (T)
Handicapped door openers have been installed on
the main entrance doors and boys washroom door.
PHYSICAL
Quinte S.S.
Exhaust fan has been installed over the stove in
Kirk classroom #114.
PHYSICAL
Quinte S.S.
Washrooms converted. Ramps, elevators and
automatic door openers installed. Wheelchair
accessible.
PHYSICAL
S. H. Connor P.S.
PHYSICAL
Secondary and elementary
schools
Elevators to permit access to most areas of the
buildings (BSS, CSS, CHSS, MSS, NHHS, PECI,
QSS). Washroom modifications and automatic
door openers in several schools (CSS, PECI).
Occupational therapy in certain cases for students
requiring it in school to increase student mobility.
Educational assistant support for personal care, to
increase student independence. Garavanta
chairlift in one site.
PHYSICAL
Sir Mackenzie Bowell P.S.
Ramp installed to portable.
PHYSICAL
Sir Mackenzie Bowell P.S.
Washrooms converted and ramps installed wheelchair accessible.
PHYSICAL
Sir Mackenzie Bowell P.S.
Handicapped door openers have been installed on
the east entrance doors with keypad.
PHYSICAL
Sir Mackenzie Bowell P.S.
Wheelchair walkway installed from portable to
school.
PHYSICAL
Sir John A. Macdonald P.S.
Washrooms converted and ramps installed wheelchair accessible.
PHYSICAL
Sophiasburgh P.S.
Wheelchair accessible.
PHYSICAL
South Marysburgh
Washrooms converted girls only.
PHYSICAL
Stirling Senior P.S.
Handicapped washroom installed. Asphalt ramp
and walkway installed.
Washrooms converted and ramps installed wheelchair accessible
Page 20 of 31
Annual Accessibility Plan 2007/2008
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
PHYSICAL
Stirling Junior
Washrooms converted and stair climber installed.
1st floor wheelchair accessible. Magnetic hold-open
devices installed.
PHYSICAL
Stirling Senior P.S.
Kirk room 105 has been renovated. A wall and
door, basin, and grab bars have been installed. A
second lower hand rail on the stairs has been
installed.
PHYSICAL
Stirling Senior
PHYSICAL
Stirling Senior P.S.
PHYSICAL
Stirling Primary
PHYSICAL
Susanna Moodie P.S.
Handicapped washroom created. Installed
handicapped door openers on south entrance.
Magnetic hold-open devices installed.
PHYSICAL
Susanna Moodie P.S.
Washrooms converted and ramps installed wheelchair accessible.
PHYSICAL
Trenton H.S.
Kirk room #110 has been expanded into room
#108 and upper cupboards have been installed.
PHYSICAL
Trenton H.S.
Washrooms converted. Chair lift installed.
Wheelchair accessible on 1st floor only.
PHYSICAL
Trenton H.S.
Steps converted to ramp at King St. doors.
Elevator was installed.
PHYSICAL
Tweed Hungerford
PHYSICAL
Tyendinaga P.S.
Ramp from Kirk room 17 was installed.
PHYSICAL
Tyendinaga P.S.
Handicapped washroom created.
PHYSICAL
Tyendinaga P.S.
Concrete ramp from north exit installed. Asphalt
walkway from ramp installed. Walkway / ramp
resurfaced at front entrance.
PHYSICAL
Tyendinaga
PHYSICAL
V. P. Carswell P.S.
Washrooms converted - wheelchair accessible.
Automatic door openers.
PHYSICAL
William R. Kirk
Washrooms converted. Ramps and automatic
door openers installed - wheelchair accessible.
Page 21 of 31
Washrooms converted.
Handrails by staff modified. Washroom toilets
modified.
Washrooms converted. Ramps and chair lift
installed - wheelchair accessible.
Washrooms converted - wheelchair accessible.
Washrooms converted. Ramps and chair lift
installed - wheelchair accessible.
Annual Accessibility Plan 2007/2008
18.0 APPENDIX B
Buttons, switches
r
r
r
Bancroft
Ž
Ž
Ž
r
r
r
Bayside SS
Ž
Ž
Ž
r
r
r
r
r
r
r
r
r
r
r
r
r
Ž
r
r
r
r
r
r
r
r
r
Ž
Ž
r
Ž
Bayside Upper
Bayside Annex
r
Bird’s Creek
Ž
Ž
Breadner
Ž
Ž
Ž
CML Snider
Ž
Ž
Ž
Centennial
Ž
Ž
Ž
CHSS
Ž
Ž
Ž
Coe Hill
Ž
Ž
College St.
r
r
Deseronto
r
Ž
Earl Prentice
Ž
Foxboro
r
Ž
Ž
r
r
r
r
r
r
r
r
r
r
Ž
r
r
r
Ž
Ž
r
r
r
Frankford
Ž
r
r
r
r
r
Harmony
Ž
r
r
r
r
Harry J. Clarke
Ž
Ž
Ž
Ž
Ž
r
Harry J. Clarke Sir Winston Churchill site
Ž
Ž
Ž
Ž
Ž
Hermon
Ž
Ž
Ž
r
r
r
Hillcrest
Ž
Ž
r
r
r
r
r
r
Ž
r
Ž
Page 22 of 31
Stair Climbers
Parking
Auto Door Openers
Ž
boys
Signage
Athol Central
Chair Lifts
future needs
Ž completed
Elevators
r
Ramps
SCHOOL
Washrooms Converted
BUILDING ACCESSIBILITY CHART AS OF NOVEMBER 2007
Annual Accessibility Plan 2007/2008
18.0 APPENDIX B
Parking
Buttons, switches
r
r
r
r
r
r
r
r
r
Ž
r
r
r
r
r
r
r
Ž
r
r
r
r
r
r
r
Ž
Ž
r
r
r
Ž
r
r
r
r
Ž
r
r
r
r
Ž
Ž
r
r
r
r
Pinecrest
Ž
Ž
r
r
r
r
Prince Charles (B)
Ž
Ž
Ž
r
r
r
Prince Charles (T)
Ž
Ž
Ž
r
r
r
r
PECI
Ž
Ž
r
r
r
r
Prince of Wales
Ž
Ž
r
r
r
r
Queen Elizabeth (B)
Ž
Ž
Ž
r
r
r
Queen Elizabeth (P)
Ž
Ž
r
r
r
r
Queen Elizabeth (T)
Ž
Ž
r
r
r
r
Queen Victoria
r
r
r
r
r
r
r
Quinte SS
Ž
Ž
Ž
Ž
r
r
r
r
Madoc
Ž
Madoc Township
Ž
Marmora Sr.
Ž
Massassaga Rednersville
Ž
Maynooth
Ž
Ž
Moira SS
Ž
1st
floor
r
r
NHSS
Ž
Ž
Ž
NH Senior Elem
Ž
Ž
North Trenton
r
Park Dale
Ž
Ž
Ž
Ž
Ž
Page 23 of 31
Stair Climbers
Signage
r
Kente
Chair Lifts
r
future needs
Ž completed
r
Elevators
r
SCHOOL
Ramps
Auto Door Openers
Washrooms Converted
BUILDING ACCESSIBILITY CHART AS OF NOVEMBER 2007
Annual Accessibility Plan 2007/2008
18.0 APPENDIX B
Ž
Ž
Sir Mackenzie Bowell
Ž
Ž
Sophiasburgh
Ž
Ž
South Marysburgh
r
r
r
r
r
r
r
r
r
Ž
Ž
r
r
r
Ž
Ž
r
r
r
r
r
r
r
r
r
r
r
r
r
r
r
Ž
r
r
r
Ž
r
r
r
r
r
r
r
r
r
r
r
Chair Lifts
r
Elevators
r
girls
Stirling Junior
Ž
1 st f l o o r
r
r
Stirling Primary.
Ž
Ž
Ž
Stirling Senior
Ž
r
Susanna Moodie
Ž
Ž
Trenton High School
Ž
Ž
Tweed Hungerford
Ž
r
Tyendinaga
Ž
Ž
V.P.Carswell
Ž
r
r
r
r
r
William R. Kirk
Ž
Ž
Ž
r
r
r
Education Centre
Ž
Ž
Ž
Ž
Ž
r
r
Ž
Ž
Ž
Ž
Page 24 of 31
Stair Climbers
Sir John A Macdonald
Buttons, switches
Ž
future needs
Ž completed
Parking
Ž
r
Signage
Ramps
S.H.Connor
SCHOOL
Auto Door Openers
Washrooms Converted
BUILDING ACCESSIBILITY CHART AS OF NOVEMBER 2007
Ž
Annual Accessibility Plan 2007/2008
19.0
APPENDIX C - OUTSIDE AGENCIES - Pages 26 - 30
ORGANIZATIONS INVOLVED WITH SPECIAL EDUCATION
The list of agencies in Appendix C has been copied from the follow ing Ministry of
Education special education Web site:
htt p://w w w .edu.gov.on.ca/eng/general/elemsec/speced/guide.html
If you require assistance and w ish to contact an agency, you may refer to t he
Ministry’ s list of agencies on pages 26-30 in the plan, or visit:
Volunteer Information Quinte (VIQ) at htt p://w w w .viq.ca, a local non-profit agency f or
further information.
Page 25 of 31
Annual Accessibility Plan 2007/2008
19.0 APPENDIX C - OUTSIDE AGENCIES
Emotional/Behavioural
Disorders
Ontario Association of Children’s Mental
Health Centres
40 St. Clair Avenue East, Suite 309
Toronto, Ontario
M4T 1M9
Tel: (416) 921-2109
Fax: (416) 921-7600
Ontario Council for Children with
Behaviour Disorders
R.R.#1
Sunderland, Ontario
LOC 1HO
Tel: (905) 324-5300, ext. 157 (Bus.)
(905) 852-9289 (Res.)
Ontario Mental Health Foundation
365 Bloor Street East, Suite 1708
Toronto, Ontario
M4W 3L4
Tel: (416) 920-7721
Fax: (416) 920- 0026
Tourette Syndrome Foundation of
Canada
c/o 194 Jarvis Street, Suite 206
Toronto, Ontario
M5B 2B7
Tel: (416) 861-8398 or 1-800-361-3126
Fax: (416) 861-2472
Pervasive Developmental Disorders
Autism Society Ontario
1 Greensboro Drive, Suite 306
Etobicoke, Ontario
M9W 1C8
Tel: (416) 246-9592
Fax: (416) 246-9417
Geneva Centre for Autism
250 Davisville Avenue, Suite 200
Toronto, Ontario
M4S 1H2
Tel: (416) 322-7877
Fax: (416) 322-5894
Learning Disabilities
ADDO Toronto
66 Rykert Crescent
Toronto, Ontario
M4G 2S9
Tel: (416) 813-6858
Fax: (416) 488-3743
Canadian Association of Independent
Living Centres
350 Sparks Street, Suite 1004
Ottawa, Ontario
K1R 7S8
Tel: (613) 563-2581
Fax: (613) 235-4497
Council for Exceptional Children
Ontario Subdivision for Children’s
Communication Development
c/o Huron-Superior District Catholic
School Board
Special Education Department
90 Ontario Avenue
Sault Ste. Marie, Ontario
P6B 6G7
Tel: (705) 945-5677
Fax: (705) 945-5681
Council for Exceptional Children
Ontario Subdivision for Learning
Disabilities
1 Norma Crescent
Toronto, Ontario
M6P 3G9
Tel: (416) 766-0163 (Res.)
Learning Disabilities Association of
Ontario
365 Bloor Street East, Suite 1004
P.O. Box 39
Toronto, Ontario
M4W 3L4
Tel: (416) 929-4311
Fax: (416) 929-3905
Page 26 of 31
Ontario Association for Families of
Children with Communication Disorders
13 Segal Drive
Tillsonburg, Ontario
N4G 4P4
Tel: (519) 842-9506
Fax: (519) 842-3228
Regroupement des groupes
francophones d’alphabétisation
populaire de l’Ontario
20 Nelson Street West, Suite 303
Brampton, Ontario
L6X 2M5
Tel: (905) 457-7884
Fax: (905) 457-0411
Spina Bifida and Hydrocephalus
Association of Ontario
69 Yonge Street, Suite 500
Toronto, Ontario
M5E 1K3
Tel: (416) 214-1056 or 1-800-387-1575
Fax: (416) 214-1446
Training Coordinating Group for Linkup
Employment Services for Persons with
Disabilities
1075 Bay Street, Suite 801
Toronto, Ontario
M5S 2B1
Tel: (416) 413-4922
TTY: (416) 413-4926
Fax: (416) 413-4927
Annual Accessibility Plan 2007/2008
19.0 APPENDIX C - OUTSIDE AGENCIES
Deaf/Hard of Hearing
Bob Rumball Centre for the Deaf
2395 Bayview Avenue
North York, Ontario
M2L 1A2
Tel: (416) 449-9651
TTY: (416) 449-2728
Tax: (416) 449-8881
Canadian Association of the Deaf
251 Bank Street, Suite 203
Ottawa, Ontario
K2P 1X3
Tel: (613) 565-2882
TTY: (613) 565-8882
Fax: (613) 565-1207
Association ontarienne des sourdes et
des sourds francophones
20, chemin Sainte Anne, Local 219
Sudbury, Ontario
P3C 5N4
Tel: (705) 670-2705
TTY: 1-800-855-0511
Fax: (705) 670-9320
VOICE for Hearing Impaired Children
161 Eglinton Avenue East, Suite 701
Toronto, Ontario
M4P 1G5
Tel: (416) 487-7719
Fax: (416) 487-7423
Gifted
Canadian Hard of Hearing Association
2435 Holly Lane, Suite 205
Ottawa, Ontario
K1V 7P2
Tel: (613) 526-1584 (voice mail)
TTY: (613) 526-2692
Toll free: 1-800-263-8068
Association for Bright Children
c/o 2 Bloor Street West
P.O. Box 156, Suite 100
Toronto, Ontario
M4W 2G7
Tel: (416) 925-6136 (voice mail)
Canadian Hearing Society
271 Spadina Road
Toronto, Ontario
M5R 2V5
Tel: (416) 964-9595
TTY: (416) 964-0023
Fax: (416) 928-2506
Douance-Ontario
Université d5Ottawa
Pavillon Lamoureux
c/o Gilles Clouthier
145, rue Jean-Jacques Lussier
Ottawa, Ontario
K1N 6N5
Tel: (613) 562-5800, poste 4148
Ontario Association of the Deaf
c/o 489 College Street, Suite 407
Toronto, Ontario
M6G 1A5
Tel: (416) 413-0944
TTY: (416) 513-1893 or
(416) 513-1894
Fax: (416) 413-4822
E-mail: [email protected]
Coordonnateur
Programme de la surdicécité
Ministère de l’Éducation
Centre Jules-Léger
281, rue Lanark
Ottawa, Ontario
K1Z 6R8
Tel: (613) 761-9300
TTY: (613) 761-9302
Fax: (613) 761-9301
Developmental Disabilities
Council for Exceptional Children
Ontario Subdivision for Individuals with
Developmental Challenges
52 Barr Crescent
Brampton, Ontario
L6X 2L2
Tel: (905) 840-5442 (Bus)
(905) 840-0288 (Res)
Fax: (905) 840-0102
Down Syndrome Association of
Ontario
P.O. Box 215
Freelton, Ontario
L0R 1K0
Tel: (905) 659-3946
Fax: (905) 659-3946 + Star 51
Page 27 of 31
Ontario Association for Community
Living
240 Duncan Mill Road, Suite 403
Toronto, Ontario
M3B 1Z4
Tel: (416) 447-4348
Fax: (416) 447-8974
Ontario Association for Developmental
Education (OADE)
P.O. Box 32
8 Wilson Street
Tottenham, Ontario
L0G 1W0
Tel: (905) 936-9102
Ontario Coalition for Inclusive
Education
13 Birchcliffe Crescent
R.R.#4
Orillia, Ontario
L3V 6H4
Tel: (705) 329-3316
Fax: (705) 329-0479
People First of Ontario
75 The Donway West, Suite 140
Toronto, Ontario
M3C 2E9
Tel: (416) 441-1805
Fax: (416) 441-3059
The Roeher Institute
York University
Kinsmen Building
4700 Keele Street
North York, Ontario
M3J 1P3
Tel: (416) 661-9611
Fax: (416) 661-5701
Blind / Low Vision
Blind Adults Learning About Normal
Community Environments (BALANCE)
4920 Dundas Street West, Suite 302
Etobicoke, Ontario
M9A 1B7
Tel: (416) 236-1796
Fax: (416) 236-4280
Annual Accessibility Plan 2007/2008
19.0 APPENDIX C - OUTSIDE AGENCIES
BOOST Niagara (Blind of Ontario
Organized with Self-help Tactics)
29 Eastwood Drive
Welland, Ontario
L3C 6W3
Tel: (905) 732-9746
Fax: (905) 732-9558
VIEWS for Visually Impaired
95 Wareside Road
Etobicoke, Ontario
M9C 3B5
Tel: (416) 620-1410
Fax: (416) 620-1472
Muscular Dystrophy Association of
Canada
2345 Yonge Street, Suite 900
Toronto, Ontario
M4P 2E5
Tel: (416) 488-0030
Fax: (416) 488-7523
Physical Disabilities
Canadian Council of the Blind
Ontario Division
207 North Christina Street
P.O. Box 2323
Sarnia, Ontario
N7T 5V1
Tel: (519) 337-3606 or
1-888-818-4845
Fax: (519) 337-6502 + Star 51
Canadian National Institute for the
Blind, Ontario Division
Director, Rehabilitation
1929 Bayview Avenue
Toronto, Ontario
M4G 3E8
Tel: (416) 486-2500
Fax: (416) 480-7503
John Milton Society for the Blind in
Canada
40 St. Clair Avenue East, Suite 202
Toronto, Ontario
M4T 1M9
Tel: (416) 960-3953
Fax: (416) 921-7478
Low Vision Association of Ontario
180 St. Clair Avenue East
Toronto, Ontario
M4T 1N8
Tel: (416) 486-3442
Fax: (416) 486-3442
Ontario Foundation for Visually
Impaired Children Incorporated
P.O. Box 1116, Station “D”
Toronto, Ontario
M6P 3K2
Tel:(416) 767-5977
Fax: (416) 767-5530
Bloorview MacMillan Centre
350 Rumsey Road
Toronto, Ontario
M4G 1R8
Tel: (416) 425-6220
Fax: (416) 425-6591
Bloorview School
25 Buchan Court
Willowdale, Ontario
MJ 4S9
Tel: (416) 425-6220
Fax: (416) 494-9985
Canadian Paraplegic Association
Ontario Division
520 Sutherland Drive
Toronto, Ontario
M4G 3V9
Tel: (416) 422-5644
Fax: (416) 422-5943
Easter Seal Society
1185 Eglinton Avenue East, Suite 800
Toronto, Ontario
M3C 3C6
Tel: (416) 421-8377
Fax: (416) 696-1035
Handicapped Action Group
Incorporated
1201 Jasper Drive, Suite A
Thunder Bay, Ontario
P7B 6R2
Tel: (807) 343-0414
Fax: (807) 344-6140
Hugh MacMillan School
25 Buchan Court
Willowdale, Ontario
M2J 4S9
Tel: (416) 425-6220
Fax: (416) 494-9985
Page 28 of 31
Ontario Association of Children’s
Rehabilitation Services
350 Rumsey Road
Toronto, Ontario
M4G 1R8
Tel: (416) 424-3864
Fax: (416) 467-7083
Ontario Brain Injury Association
Executive Director
P.O. Box 2338
St. Catharines, Ontario
L2R 7R9
Tel: (905) 641-8877 or
1-800263-5404
Fax: (905) 641-0323
Ontario Division for Physical and
Health Disabilities
President
C/o Bloorview MacMillan Centre
25 Buchan Court
Toronto, Ontario
M2J 4S9
Tel: (416) 425-6220
Fax: (416) 494-4754
Ontario Federation for Cerebral Palsy
1630 Lawrence Avenue West,
Suite 104
Toronto, Ontario
M6L 1C5
Tel: (416) 244-9686
Fax: (416) 244-6543
Ontario March of Dimes
10 Overlea Boulevard
Toronto, Ontario
M4H 1A4
Tel: (416) 425-3463
Fax: (416) 425-1920
Annual Accessibility Plan 2007/2008
19.0 APPENDIX C - OUTSIDE AGENCIES
Spina Bifida and Hydrocephalus
Association of Ontario
69 Yonge Street, Suite 500
Toronto, Ontairo
M5E 1K3
Tel: (416) 214-1056 or
1-800-387-1575
Fax: (416) 214-1446
Multiple Disabilities
Easter Seal Society
1185 Eglinton Avenue East,
Suite 800
Toronto, Ontario
M3C 3C6
Tel: (416) 421-8377
Fax: (416) 696-1035
Ontario Association of Children’s
Rehabilitation Services
350 Rumsey Road
Toronto, Ontario
M4G 1R8
Tel: (416) 424-3864
Fax: (416) 467-7083
Ontario Brain Injury Association
Executive Director
P.O. Box 2338
St. Catharines, Ontario
L2R 7R9
Tel: (905) 641-8877 or
1-800-263-5404
Fax: (905) 641-0323
Spina Bifida and Hydrocephalus
Association of Ontario
69 Yonge Street, Suite 500
Toronto, Ontario
M5E 1K3
Tel: (416) 214-1056 or
1-800-387-1575
Fax: (416) 214-1446
Students / Youth
Council for Exceptional Children
Ontario Federation of Chapters
President
480 Mary Street
Pembroke, Ontario
K8A 5W9
Tel: (613) 735-0151 (Bus);
(613) 732-9336 (Res);
Fax (613) 732-1898
Fédération de la jeunesse francoontarienne
839, rue Quinlan
Ottawa, Ontario
K1G 1R8
Tel: (613) 260-8055
Fax: (613) 260-5346
National Educational Association of
Disabled Students
Unicentre, Room 426
Carleton University
Ottawa, Ontario
K1S 5B6
Tel: (613) 526-8008
Fax: (613) 520-3704
Ontario Catholic Student Council
Federation
4001 Don Mills Road, Unit 139
North York, Ontario
M2H 3J8
Tel: (416) 499-8547
Ontario Secondary School Students’
Association
507 Gibson Street
P.O. Box 1979
Walkerton, Ontario
N0G 2V0
Tel: (519) 881-2541
Medical
The College of Family Physicians of
Canada
2630 Skymark Avenue
Mississauga, Ontario
L4W 5A4
Tel: (905) 629-0900
Fax: (905) 629-0893
Psychology
Ontario Psychological Association
730 Yonge Street, Suite 221
Toronto, Ontario
M4Y 2B7
Tel: (416) 961-5552
Fax: (416) 961-5516
Page 29 of 31
Social Work
Ontario Association of Social Workers
410 Jarvis Street
Toronto, Ontario
M4Y 2G6
Tel: (416) 923-4848
Fax: (416) 923-5279
Speech and Language Pathology
Ontario Association of SpeechLanguage Pathologists and
Audiologists (OASLA)
410 Jarvis Street
Toronto, Ontario
M4Y 2G6
Tel: (416) 92l0-3676
Fax: (416) 920-6214
Educational Assistants
Canadian Union of Public Employees,
Ontario Division
305 Milner Avenue, Suite 902
Scarborough, Ontario
M1B 3V4
Tel: (416) 299-9739
Fax: (416) 299-3480
Canadian Union of Public Employees,
Ontario Division
305 Milner Avenue, Suite 902
Scarborough, Ontario
M1B 3V4
Tel: (416) 299-9739
Fax: (416) 299-3480
Dufferin-Peel Educational Resource
Workers’ Association
5805 Whittle Road, Suite 106
Mississauga, Ontario
L4Z 2J1
Tel: (905) 501-1622
Fax: (905) 501-1623
Ontario Teachers’ Federation
1300 Yonge Street, Suite 200
Toronto, Ontario
M4T 1X3
Tel: (416) 966-3424
Fax: (416) 966-5450
Annual Accessibility Plan 2007/2008
19.0 APPENDIX C - OUTSIDE AGENCIES
Ontario English Catholic Teachers’
Association
65 St. Clair Avenue East, Suite 400
Toronto, Ontario
M4T 2Y8
Tel: (416) 925-2493
Fax: (416) 925-7764
Council for Exceptional Children,
Ontario Federation
9 Eston Court
Richmond Hill, Ontario
L4C 8A6
Tel: (905) 884-7933 (Bus)
Fax: (905) 770-9377
Ontario Federation of Home and
School Associations
240 Bay Street, Suite 206
Toronto, Ontario
M5R 2A7
Tel: (416) 924-7491
Fax: (416) 924-5354
General
Ethno Racial People with Disabilities
Coalition of Ontario
2 Carlton Street, Suite 64
Toronto, Ontario
M5B 1J3
Tel: (416) 657-2211 or
1-888-988-3999
Provincial Parent Association Advisory
Committee on Special Education
Advisory Committee
12 Courtwood Place
Willowdale, Ontario
M2K 1Z9
Tel: (905) 221-6697
Fax: (05) 221-9371
The Canadian Council for Exceptional
Children
P.O. Box 56012, Fiesta Mall
Stoney Creek, Ontario
L8G 5C9
Tel: (905) 643-0451
Fax: (905) 643-8925
Centre for Integrated Education and
Community
24 Thome Crescent
Toronto, Ontario
M6H 2S5
Tel: (416) 658-5363
Fax: (416) 658-5067
Ontarians with Disabilities Issues
700 Bay Street, 10th Floor
Toronto, Ontario
M4G 2K1
Tel: (416) 326-0011
Fax: (416) 326-2546
Page 30 of 31
Annual Accessibility Plan 2007/2008
20.0
GLOSSARY
TERM
DEFINITION
AAG
Accessibility Advisory Group
AAP
Accessibility Advisory Plan
ASG
Adm inistrative Support Group
CAV EAT
Canadians Against Violence Everywhere Advocating its Termination
CYC
Child / Youth Counsellor
FM
frequency modulation
HAPE
Hastings an d Prince Edw ard
HPEDSB
Hastings an d Prince Edw ard District School Board
IEP
Individual Educational Plan
ISEH
Inte rdepartm ental S pecial Educatio n H ead (s econdary)
ISRT
In S chool Re source Teacher (ele m entary)
ITS
Information Technology Services
IMD / IDD
Intellectual M ild Disa bility / Intellectual D evelopm enta l Disability
ODA
Ontarians with Disabilities Act
OPC
Onta rio Principals C ouncil
OPP
Ontario Provincial Police
OSSTF
Ontario Secondary School Teachers Federation
OTL
Occasional Teachers Local
PECI
Princ e Ed ward Collegiate Institute
PR IM
Pre Referral Intervention Manual
SALEP
Su pervis ed Alte rnative Learning for Ex cused Pupils
SEAC
Special Education Advisory Com mittee
UDL
Universal Design for Learning
TTY
Teletypewriter (can be used by deaf citizens with Bell Relay Service)
VIP
Very Important Person
VIQ
Voluntee r Inform ation Q uinte
Page 31 of 31
Board Report No. B-3
Page 1
January 28, 2008
Decision
To:
X
Information
The chair and members of the Hastings and Prince Edward District School Board
From: Sam Clements, Chair, Operations and Finance Committee
Dave Rutherford, Superintendent of Financial and Facility Services
Re:
By-law 13.2 – Capital Borrowing – Good Places to Learn
Purpose
To authorize the borrowing of $10,819,595 to finance capital renovations under the Ministry of
Education’s Good Places to Learn program.
Background
In March 2005 the Ministry of Education announced Stage I allocations for the Good Places to
Learn school renovation program. This multi-stage initiative is intended to begin to address facility
renewal needs of a “high and urgent need”.
Under Stage I the board allocation is $17,758,146. Of this amount, $13 Million worth of
construction was completed as of August, 2006 and financed over a 25 year period as per
Ministry of Education direction. This left $4,758,146 under Stage I to be completed along with
$8,352,536 announced under stage II. Projects undertaken include roofing, window and boiler
projects along with other capital work intended to rejuvenate facility infrastructure.
Current situation
Financing of the remaining Stage I projects and those completed under Stage II as of August 31,
2007 will follow a similar process. As of August 31, 2007, $10,819,595 worth of construction
projects has been completed. This amount represents the balance of Stage I projects
($4,758,146) and $6,061,449 under Stage II. The remaining amount under Stage II ($2,291,087)
will be combined with Stage III (expected to be announced early in 2008) and will be financed at a
future date.
In order for the loan amount to be advanced on March 3, 2008, the Board must approve a by-law
authorizing the loan agreement prior to February 15, 2008.
Appendices
- By-law 13.2
- Debt and Financial Obligation Limit
Recommendation
Moved:
H. Marissen
Seconded:
M. Walker
That the Hastings and Prince Edward District School Board approve the adoption
of the attached By-law 13.2 authorizing the borrowing of $10,819,595 through the
Ontario Financing Authority to finance capital projects of a high and urgent need
under stage I and II of the Ministry of Education’s Good Places to Learn program
as contained in the Operations and Finance Committee public session report no.
B-2, dated January 14, 2008.
Respectfully submitted,
Sam Clements
Chair, Operations and Finance Committee
Dave Rutherford
Superintendent of Financial and Facility Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Hastings and Prince Edward District School Board
BY-LAW NUMBER 13.2
A by-law to authorize a loan from the Ontario Financing Authority in the
principal amount of $10,819,595 pursuant to a loan agreement under section
12 of Ontario Regulation 466/97
WHEREAS subsection 247 (1) of the Education Act R.S.O. 1990, c. E.2, as
amended (the “Education Act”) and the regulations made thereunder, provides that, subject to
any other provision of the Education Act and, specifically, the regulations made under
subsections 242 (1) and 247 (3) of the Education Act, a district school board may by by-law
borrow money or incur debt for permanent improvements and may issue debentures or issue or
execute any instrument prescribed under clause 247 (3) (f) of the Education Act in respect of the
money borrowed or the debt incurred;
AND WHEREAS section 12 of Ontario Regulation 466/97, as amended by
Ontario Regulation 462/06 (the “Regulation”), provides that (1) a board may by by-law borrow
money for permanent improvements by way of a loan from the Ontario Financing Authority with
an initial maturity of more than one year and that (2) a board that obtains a loan mentioned in
subsection 12 (1) shall ensure that the proceeds of it are used for permanent improvements;
AND WHEREAS the Hastings and Prince Edward District School Board (the
“Board”), which under the Education Act constitutes a district school board, has undertaken
urgent and high priority renewal projects at schools of the Board listed in Appendix B of the
document entitled “Good Places to Learn: Stage 1 Funding Allocation” and Appendix C of the
document entitled “Good Places to Learn: Stage 2 Funding Allocation”, some of which projects
are described in Schedule “A” attached to the Loan Agreement, as hereinafter defined
(individually a “GPL Eligible Project”, collectively the “GPL Eligible Projects”) and pursuant to
Ontario Regulation 580/07, each GPL Eligible Project constitutes a “permanent improvement” as
defined in subsection 1(1) of the Education Act;
-2AND WHEREAS the Hastings and Prince Edward District School Board (the
“Board”), which under the Education Act constitutes a district school board, the Board has
undertaken capital projects required for primary class size reduction for the purpose of
addressing the reduction in primary class size to 20, some of which projects are described in
Schedule “A-1” attached to the Loan Agreement, as hereinafter defined (individually a “PCS
Eligible Project”, collectively the “PCS Eligible Projects”) and each PCS Eligible Project
constitutes a “permanent improvement” as defined in subsection 1(1) of the Education Act;
AND WHEREAS the Hastings and Prince Edward District School Board (the
“Board”), which under the Education Act constitutes a district school board, the Board has
undertaken capital projects to replace schools of the Board for which the cost of repair is
prohibitive, named in Columns 3 and 4 opposite the name of the Board in Table 21 of Ontario
Regulation 152/07, some of which projects are described in Schedule “A-2” attached to the Loan
Agreement, as hereinafter defined (individually a “PTR Eligible Project”, collectively the “PTR
Eligible Projects”) and each PTR Eligible Project constitutes a “permanent improvement” as
defined in subsection 1(1) of the Education Act;
AND WHEREAS the Hastings and Prince Edward District School Board (the
“Board”), which under the Education Act constitutes a district school board, the Board has
undertaken capital projects to provide new pupil places as a result of growth occurring in new
residential areas of the Board in circumstances where its available funds are insufficient to meet
the Board’s accommodation needs up to the maximum allocation specified in Column 2 of Table
17.1 of Ontario Regulation 152/07, some of which projects are described in Schedule “A-3”
attached to the Loan Agreement, as hereinafter defined (individually a “Growth Eligible Project”,
collectively the “Growth Eligible Projects”) and each Growth Eligible Project constitutes a
“permanent improvement” as defined in subsection 1(1) of the Education Act;
AND WHEREAS the Hastings and Prince Edward District School Board (the
“Board”), which under the Education Act constitutes a district school board, the Board has
undertaken capital projects to provide the new elementary pupil places and the new secondary
pupil places set out in Columns 4 and 5 of Table 19 of Ontario Regulation 152/07 in the
municipalities or former municipalities set out in Column 2 opposite the name of the Board in
that Table, some of which projects are described in Schedule “A-4” attached to the Loan
Agreement, as hereinafter defined (individually a “CTA Eligible Project”, collectively the “CTA
-3Eligible Projects”) and each CTA Eligible Project constitutes a “permanent improvement” as
defined in subsection 1(1) of the Education Act;
AND WHEREAS the GPL Eligible Projects, the PCS Eligible Projects, the PTR
Eligible Projects, the Growth Eligible Projects and the CTA Eligible Projects are collectively
referred to as the “Eligible Projects”;
AND WHEREAS before the Board authorized each of the Eligible Projects and
before authorizing additional cost amounts in respect of the Eligible Projects (if any), the
Treasurer of the Board updated the Board’s most recent annual debt and financial obligation and
liability limits as determined in accordance with the provisions of Ontario Regulation 472/98 and
determined that the estimated annual amount payable by the Board in respect of each Eligible
Project and each such additional cost amount (if any), would not cause the Board to reach or
exceed its updated limits, with the result that the Board authorized each Eligible Project and each
such additional cost amount (if any) without the prior approval of the Minister of Education;
AND WHEREAS the Board has financed the Eligible Projects by way of
temporary borrowing from a financial institution or from a reserve account and the Board intends
to borrow money from the Ontario Financing Authority for the purpose of financing the Eligible
Projects on a long-term basis, and in this connection the Board intends to borrow by way of a
loan with an initial maturity of more than one year from the Ontario Financing Authority the
principal amount of $10,819,595 (the “Loan”) pursuant to a loan agreement in the form attached
hereto as Schedule “A” (the “Loan Agreement”) which Loan Agreement constitutes an
instrument prescribed under clause 247 (3) (f) of the Education Act and which sets out the terms
and conditions on which the Ontario Financing Authority will make the Loan available to the
Board;
NOW THEREFORE THE HASTINGS AND PRINCE EDWARD
DISTRICT SCHOOL BOARD ENACTS AS FOLLOWS:
1.
The Board hereby authorizes the Loan that is to be made available to the Board pursuant
to the Loan Agreement on the basis that it constitutes a loan under section 12 of the Regulation
and that the Loan Agreement constitutes an instrument prescribed under clause 247(3)(f) of the
Education Act.
-42.
The Board is hereby authorized to enter into the Loan Agreement pursuant to which the
Loan will be made available to the Board and the Chair of the Board and the Treasurer of the
Board are hereby authorized to execute for and on behalf of the Board the Loan Agreement
which provides for instalments of combined (blended) principal and interest as hereinafter set
forth, substantially in the form of Schedule “A”, with such changes thereto as may be suggested
by the Ontario Financing Authority and as such authorized officials shall approve.
3.
The Director of Education of the Board, the Treasurer of the Board and any other
financial officer of the Board are hereby each individually authorized generally to do all things
and execute all other documents, instruments and agreements in the name of the Board in order
to give effect to the Loan Agreement.
4.
The Loan shall be paid in equal semi-annual instalments of combined (blended) principal
and interest over a 25 year amortization period on the specified dates set out in the amortization
schedule attached as Schedule “B” to the Loan Agreement with the first interest payment on May
15, 2008 and thereafter semi-annual instalments to November 15, 2032 with the final payment on
March 3, 2033 in each of the years during the currency of the Loan as set forth in Schedule “B”
to the Loan Agreement. The Loan shall bear interest at the rate of 4.90% on the outstanding
principal amount owing thereunder from time to time from the date thereof, which interest shall
be payable in arrears as part of the equal instalments of combined (blended) principal and
interest payable on such days in each year of currency of the Loan as are set out in Schedule “B”
to the Loan Agreement.
5.
In accordance with the provisions of the Education Act and the regulations made
thereunder, during the currency of the Loan, the Board shall provide in its estimates for each
fiscal year for setting aside out of its general revenue in the fiscal year the amount necessary to
pay the principal and interest coming due on the Loan in the fiscal year and, on or before each
due date in each such year, the Board shall pay out of its general revenue the principal and
interest coming due on the Loan in the year. Such sums of principal and interest payable on the
Loan shall be provided for in accordance with subsection 247(5) of the Education Act. Subject
to the foregoing, on or before each due date in each year during the currency of the Loan, the
Board shall pay out of its general revenue the amount necessary to pay the specific sums of
principal and interest payable on the Loan shown for the respective year as set forth in Schedule
“B” to the Loan Agreement; but such amount shall be paid out of the Board’s general revenue
only to the extent required after taking into account funds available from other sources.
-56.
Any amounts payable by the Board in respect of the Loan including interest on overdue
principal and interest in respect of the Loan together with fees and other amounts payable by the
Board under the Loan Agreement, if applicable, shall be paid out of the Board’s general revenue
or any other available funds.
7.
The proceeds of the Loan, shall be used to finance the Eligible Expenditures, as defined
in the Loan Agreement, in respect of the Eligible Projects on a long-term basis and for no other
purpose.
READ AND FINALLY PASSED this • day of January, 2008.
CHAIR
[DIRECTOR OF
EDUCATION/SECRETARY]
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
SCHEDULE “A” TO BY-LAW NUMBER 13.2
[PLEASE INSERT A FORM OF THE LOAN AGREEMENT]
This Loan Agreement made in duplicate dated and effective as of the 3rd day of March, 2008.
BETWEEN:
ONTARIO FINANCING AUTHORITY, a
corporation established under the Capital
Investment Plan Act, 1993, (hereinafter the
“OFA”)
OF THE FIRST PART
AND:
HASTINGS AND PRINCE EDWARD
DISTRICT SCHOOL BOARD, a district
school board continued under the Education
Act, (hereinafter the “Board”)
OF THE SECOND PART
WHEREAS:
(a)
the Board has participated in a program referred to as the Good Places to
Learn Program (the “GPL Program”) involving urgent and high priority
renewal projects at schools of the Board listed in Appendix B of the
document entitled “Good Places to Learn: Stage 1 Funding Allocation” and
Appendix C of the document entitled “Good Places to Learn: Stage 2
Funding Allocation”, some of which projects are described in Schedule “A”
attached hereto (individually a “GPL Eligible Project”, collectively the
“GPL Eligible Projects”) and pursuant to Ontario Regulation 580/07, each
GPL Eligible Project constitutes a “permanent improvement” as defined in
subsection 1(1) of the Education Act, R.S.O. 1990, c.E2, as amended (the
Education Act);
(b)
the GPL Eligible Projects are collectively referred to as the “Eligible
Projects” and the GPL Program is referred to as the “Program”;
(c)
the Board has financed the Eligible Projects by way of temporary
borrowing from a financial institution or from a reserve account and is
entitled to receive grants in respect of the Eligible Projects from the
Minister of Education pursuant to Regulation 152/07, Regulation 341/06
and Regulation 400/05 under the Education Act, as applicable, for the
Board’s fiscal year 2007-2008 for the payment of interest;
(d)
the Board has requested and the OFA has agreed to lend the principal
amounts specified in paragraph 2.1 to the Board for the purpose of
-2financing the Eligible Projects under the specified Programs on a long-term
basis by repaying the temporary borrowing or repaying the reserve account,
as applicable;
(e)
the Board is authorized to borrow money for permanent improvements from
the Ontario Financing Authority by way of a loan and is authorized to
receive grants for the repayment of such a loan from the Minister of
Education pursuant to Ontario Regulation 152/07; and
(f)
the Board has agreed to enter into this Agreement to evidence its
indebtedness and provide for the repayment of the loan to the OFA on the
terms and conditions set forth herein.
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration
of the mutual covenants and agreements contained in it and subject to the terms and conditions
set out in it, the parties agree as follows:
1.0
DEFINITIONS
In this Loan Agreement, unless the context or the subject matter otherwise
requires:
(a)
“Advance Date” means March 3, 2008;
(b)
“Agreement” means this Agreement as it may be amended or extended
from time to time by the parties in writing, including all schedules hereto
and any document which the parties may at a future time mutually
designate as a schedule to this Agreement, by so marking such document
in writing as a schedule hereto and part hereof;
(c)
“Aggregate Principal Amount” means the total principal amount of monies
to be advanced to the Board pursuant to paragraph 2.1 of this Agreement;
(d)
“business day” means any day that is not a Saturday or Sunday and that, in
the City of Toronto, is not a day on which banking institutions are
generally authorized or obligated by law or executive order to close;
(e)
“dollars” or “$” means Canadian dollars;
(f)
“Material Adverse Change” means any change or event which (i)
materially impairs the ability of the Board to timely and fully perform its
obligations under this Agreement, or (ii) could materially impair the
ability of the OFA to enforce its rights and remedies under this Agreement;
-3or (iii) has a material adverse effect on the operations, properties, assets,
liabilities or financial condition of the Board;
(g)
“Program Principal Amount” means the principal amount of monies to be
advanced to the Board for Eligible Projects undertaken in connection with
a Program;
(h)
“Rate” means 4.90% per annum, including an administrative fee of 0.05%
per annum;
(i)
“Repayment Date” means March 3, 2033.
2.0
PRINCIPAL AMOUNT
2.1
The OFA agrees to lend to the Board and the Board agrees to borrow from the
OFA the respective principal amount specified below for each of the Programs
specified below in lawful money of Canada with interest thereon at the Rate on
the terms and conditions set forth in this Agreement:
1
PROGRAMS
GPL Program
Stage 1:
Stage 2:
Aggregate
Principal Amount
2
PROGRAM
PRINCIPAL
AMOUNTS
3
PURPOSE
FOR WHICH
FUNDS WILL
BE USED
Funds will only
be used for the
$4,758,146.00 GPL Eligible
Projects
$6,061,449.00
4
STATUS OF
ELIGIBLE
PROJECT BY
AUGUST 31,
2007
Underway or
completed by
August 31, 2007
$10,819,595.00
2.2
The Board acknowledges that the Rate includes an administrative fee payable to
the OFA in the amount of 0.05% of the Aggregate Principal Amount outstanding
per annum as specified in paragraph 1(h).
2.3
Except as otherwise agreed in writing between the Board and the OFA, the
monies to be advanced by the OFA shall be advanced by the OFA to the Board by
electronic funds transfer directly into the bank account designated by the Board.
2.4
The Board authorizes the OFA to open and maintain records evidencing the
Board’s obligations under this Agreement and to record therein all advances,
interest rates, accrued interest, payments of principal and interest and the
-4aggregate principal and accrued interest outstanding from time to time under this
Agreement. The Board agrees that the records kept by the OFA, in the absence of
manifest error, shall be prima facie evidence of the indebtedness of the Board and
the matters recorded provided that the failure of the OFA to record or correctly
record any amount or date shall not affect the obligation of the Board to repay the
Aggregate Principal Amount and pay accrued interest thereon owing under this
Agreement.
3.0
REPAYMENT
3.1
The Board agrees to repay the Aggregate Principal Amount together with interest
thereon as follows:
(i)
the Aggregate Principal Amount and interest thereon at the Rate accrued
from and including the Advance Date to but excluding the Repayment
Date shall be paid in semi-annual instalments of combined (blended)
principal and interest over a 25 year amortization period on the specified
dates set out in the amortization schedules attached to this Agreement as
Schedule “B” with the first interest payment on May 15, 2008 and
thereafter semi-annual instalments to November 15, 2032 with the final
payment on March 3, 2033; and
(ii)
the loan shall be fully repaid on the Repayment Date.
3.2
If the Board fails to make any payment of principal or interest payable by it under
this Agreement on the relevant due date, the overdue amount shall bear interest at
the Rate (before as well as after judgment) calculated from the due date until the
date of actual payment to the OFA.
3.3
Interest, other than interest in respect of the combined (blended) principal and
interest instalments, shall be computed under this Agreement on the basis of a
year of 365 days and the actual number of days elapsed.
3.4
If any day on which a payment is due and payable under this Agreement would
otherwise fall on a day that is not a business day, such due date shall instead fall
on the next succeeding business day.
3.5
Except as otherwise agreed in writing between the Board and the OFA and
without affecting the liability of the Board under this Agreement, the monies to be
repaid under this Agreement shall be repaid by the Board in immediately available
funds to the OFA on the due date by pre-authorized debit from an account of the
Board, such account to be designated to the OFA by the execution and delivery of
the Payor Pre-Authorized Debit Agreement in a form satisfactory to the OFA
(“PAD Agreement”) attached to this Agreement as Schedule C, together with such
other authorizations, voided cheques and other documentation as the deposit-
-5taking institution and the rules of the Canadian Payments Association may require
for such pre-authorized debit. The Board undertakes to notify the OFA,
immediately and not later than five business days prior to any semi-annual
instalment date or the Repayment Date, in writing of any changes in its designated
account for the purposes of the pre-authorized debits and agrees to execute and
deliver a revised PAD Agreement.
3.6
The Board is not entitled to prepay the principal sum and accrued interest thereon
outstanding under this Agreement except with the prior written consent of the
OFA.
4.0
CONDITIONS PRECEDENT
4.1
The obligation of the OFA to advance the Program Principal Amounts pursuant to
paragraph 2.1 of this Agreement is subject to the following conditions being met
to the OFA’s satisfaction on the Advance Date:
(a)
that the representations and warranties of the Board contained in this
Agreement continue to be true and correct as at the Advance Date;
(b)
that there shall, in the reasonable opinion of the OFA, have been no
Material Adverse Change with respect to the Board;
(c)
that this Agreement shall have been duly executed and delivered; and
(d)
that the OFA shall have received such other documentation in form and
substance satisfactory to the OFA which it has reasonably requested to
ensure that the Board is in compliance with the terms and conditions of
this Agreement including (i) a certified true copy of the necessary by-law
authorizing the borrowing of the Program Principal Amounts and the
execution of this Agreement, (ii) a favourable legal opinion from external
legal counsel to the Board as to due authorization, execution, validity and
enforceability of this Agreement and such other matters as the OFA
considers necessary or appropriate, and (iii) a certificate or certificates
executed by an authorized officer or officers of the Board as to the
continued truth and correctness of the representations and warranties, the
due authorization and execution of this Agreement and other documents,
compliance with the Education Act and regulations and such other matters
as the OFA may reasonably request.
-65.0
REPRESENTATIONS AND WARRANTIES OF BOARD
5.1
The Board represents and warrants to the OFA that:
(a)
the Board is a district school board under the Education Act;
(b)
each Eligible Project has been duly authorized by the Board at a duly
called meeting of the Board at which a quorum was present by a resolution
or resolutions passed by the Board (the “Resolutions”). No application has
been made or action brought to quash, set aside or declare invalid such
authorizations or the Resolutions nor have the authorizations or the
Resolutions been repealed, altered and amended and the authorizations
and the Resolutions are in full force and effect;
(c)
copies of the resolution(s) mentioned in paragraph 5.1(b) have been
forwarded to the Capital Programs Branch of the Ministry of Education, if
applicable;
(d)
each of the GPL Eligible Projects constitutes an eligible project under the
relevant Program and has been undertaken at a school of the Board (which
school may constitute a shared facility);
(e)
each Eligible Project constitutes a permanent improvement within the
meaning of subsection 1(1) of the Education Act; and the Board has
obtained all necessary approvals to authorize the carrying out of the
Eligible Projects by the Board;
(f)
the status of each Eligible Project as at August 31, 2007 is accurately set
out in paragraph 2.1, the Board has incurred expenditures in respect of the
Programs specified in paragraph 2.1 for the Eligible Projects (the “Eligible
Expenditures”) and the total amount of the Eligible Expenditures in
respect of the Eligible Projects undertaken at an individual school of the
Board does not exceed the respective aggregate amount of expenditures
authorized by the Board in respect of such school of the Board nor does
such total amount exceed the expenditures authorized by the Board
pursuant to the authorizations referred to in paragraph 5.1(b);
(g)
The principal amount to be borrowed by the Board under this Agreement
in respect of each Program specified in paragraph 2.1 will be borrowed by
the Board in respect of the Eligible Projects undertaken by the Board
pursuant to that specified Program and will not be borrowed by the Board
in respect of any Eligible Projects undertaken pursuant to any other
Program;
(h)
the information provided by the Board to the OFA or Her Majesty the
Queen in right of Ontario, to the extent that it relates to the Board or the
-7Eligible Projects is true and correct in all material respects when provided
and remains true and correct as of the Advance Date;
(i)
the borrowing of the Aggregate Principal Amount to be advanced under
this Agreement and the execution, delivery and performance of this
Agreement are within the powers and capacities of the Board and have
been duly authorized by all necessary legal action and proper proceedings,
including a by-law passed by the Board;
(j)
the borrowing of the Aggregate Principal Amount advanced under this
Agreement, the execution and delivery of this Agreement, and the
compliance with the terms and conditions of this Agreement will not
conflict with or result in a breach of any of the terms or provisions of the
by-laws of the Board, laws of Ontario, including laws of Canada
applicable therein, applicable to the Board or any contractual or other
obligation binding on the Board and does not require the consent or
approval of any person;
(k)
the Board has not exceeded its updated debt and financial obligation and
liability limits calculated in accordance with Ontario Regulation 472/98
under the Education Act and has determined that the annual amount
payable in respect of the borrowing under this Agreement will not cause
the Board to reach or to exceed its updated limits as of the Advance Date;
(l)
this Agreement will, when executed and delivered, constitute a legal, valid
and binding obligation of the Board enforceable against it in accordance
with its terms;
(m)
the Board is not currently in default under any debentures or other longterm debts of any kind and undertakes to immediately inform the OFA if it
is in default under any such long-term financial obligations at any time
during the term of this Agreement;
(n)
the obligations of the Board under this Agreement are direct, unsecured
and unsubordinated debt obligations and rank concurrently and equally in
respect of payment of principal and interest with all other debentures and
prescribed debt instruments of the Board, except as to the availability of
any sinking fund, retirement fund or other prescribed fund applicable to
any issue of debentures or such prescribed debt instruments;
(o)
the Board is not now subject to an order under the Education Act vesting
in the Ministry of Education control and charge over the administration of
the affairs of the Board;
(p)
the Aggregate Principal Amount borrowed under this Agreement shall be
used only for the purpose of repaying temporary borrowing for the
-8Eligible Projects from a financial institution or repaying an amount used
for the Eligible Projects to a reserve account of the Board and will not be
used for any other purpose;
(q)
no litigation or proceedings of any nature are now pending or threatened,
attacking or in any way attempting to restrain or enjoin the execution and
delivery of this Agreement or in any manner questioning the proceedings
and the authority under which this Agreement is authorized, or affecting
the validity thereof, or contesting the capacity of the authorized officers of
the Board to sign and no authority or proceedings under which the Board
is authorized to execute this Agreement has been repealed, revoked or
rescinded in whole or in part; and
(r)
there are no actions, suits or proceedings threatened or pending against the
Board in any court except actions, suits or proceedings which would not
result in a Material Adverse Change if determined against the Board.
5.2
The representations and warranties set out in paragraph 5.1 herein shall survive
the execution and delivery of this Agreement, notwithstanding any investigations
or examinations which may be made by counsel for the OFA.
5.3
For greater certainty, the OFA is not responsible for ensuring that the proceeds
advanced to the Board are in fact used in the manner specified in paragraph
5.1(p).
6.0
COVENANTS
6.1
The Board will duly and punctually pay or cause to be paid all principal, interest,
fees and other amounts payable by it under this Agreement in accordance with the
terms and subject to the conditions of this Agreement.
6.2
The Board will provide prompt notice to the OFA of the occurrence of any Event
of Default or Material Adverse Change.
6.3
The Board will comply at all times with all of the Board’s obligations in respect
of the debt and financial obligation and liability limits applicable to it under the
Education Act and the regulations made thereunder.
6.4
The Board shall allocate all grants received by it from the Ministry of Education
relating to Eligible Expenditures in respect of the Eligible Projects in accordance
with the applicable legislation and shall apply such grants to the payment of its
obligations under this Agreement.
6.5
The Board will obtain all licences, permits, consents, approvals and other
authorizations which are necessary or desirable to carry out the Eligible Projects.
-96.6
The Board will provide to the Ministry of Education reports respecting the status
of the Eligible Projects as requested from time to time.
7.0
DEFAULT
7.1
Failure by the Board to pay any principal, interest, fees or other amount payable
by it under this Agreement, unless such default is cured within three business days
after the date such payment was due, shall constitute an event of default (each, an
“Event of Default”) and each Event of Default shall be deemed to exist and
continue so long as it shall not have been remedied.
8.0
INTERCEPT AND REMEDIES ON THE OCCURRENCE OF DEFAULT
8.1
(a)
The Board agrees that the Minister of Finance is entitled to deduct from
monies appropriated by the Legislature for payment to the Board amounts
equal to any amounts that the Board fails to pay under this Agreement. On
the occurrence of an Event of Default, the Minister of Finance and such
other Minister of the Crown as appropriate is irrevocably authorized to
deduct from money appropriated by the Legislature for payment to the
Board amounts equal to any amounts that the Board fails to pay to the
OFA in accordance with the provisions of this Agreement and to pay such
amounts directly to the OFA (the “Intercept”).
(b)
The Board agrees that any notice from the OFA to the Minister of Finance
in relation to this paragraph may be relied upon by such Minister without
further inquiry or verification by such Minister and, upon receipt of such
notice, an amount equal to the amount that the Board fails to pay to the
OFA shall be deducted from money appropriated by the Legislature for
payment to the Board and paid to the OFA.
8.2
On the occurrence of any Event of Default and at any time thereafter, so long as
the same shall be continuing, the OFA may, in addition to any other remedy
available to the OFA at law, at its option, by notice to the Board, invoke the
Intercept mechanism to require payment of any amount due and payable under
this Agreement.
8.3
No delay or omission of the OFA to exercise any right or remedy accruing upon
any Event of Default shall impair any such right or remedy or constitute a waiver
of any such Event of Default or an acquiescence therein. Every right and remedy
given by this Agreement or by law to the OFA may be exercised from time to
time, and as often as may be deemed expedient by the OFA.
8.4
No right or remedy herein conferred upon or reserved to the OFA is intended to be
exclusive of any other such right or remedy, and every such right and remedy
- 10 shall, to the extent permitted by law, be cumulative and in addition to every other
right and remedy given hereunder or now or hereafter existing at law or in equity
or otherwise. The assertion or employment of any right or remedy hereunder, or
otherwise, shall not prevent the concurrent assertion or employment of any other
appropriate right or remedy.
9.0
ADMISSIBILITY OF EVIDENCE
9.1
Where communications between the parties are provided on an electronic basis
under this Agreement, printouts or other tangible reproductions of any electronic
record maintained by a party in relation to such communications shall be
considered business records in any legal, administrative or other proceedings that
may arise in relation to this Agreement.
10.0
INTEREST ACT DISCLOSURE
10.1
For the purposes of disclosure pursuant to the Interest Act (Canada), the yearly
rate of interest to which any rate of interest payable under this Agreement that is
calculated on any basis other than a full calendar year is equivalent may be
determined by multiplying such rate by a fraction, the numerator of which is the
actual number of days in the calendar year in which such yearly rate of interest is
to be ascertained and the denominator of which is the number of days comprising
such other basis.
11.0
NOTICES
11.1
A notice or other communication pursuant to this Agreement shall be in writing
and delivered in person or sent by first class prepaid post or by facsimile
transmission (subject, in the case of communication by facsimile transmission, to
confirmation by telephone) to the party for which it is intended at the following
addresses:
The OFA
Ontario Financing Authority
One Dundas St. West, Suite 1400
Toronto, Ontario
M7A 1Y7
Attention:
Executive Director
Capital Markets Division
Tel. No:
Fax No:
(416) 325-8125
(416) 325-8111
- 11 -
The Board
Hastings And Prince Edward District
School Board
Attention:
Superintendent of Financial & Facility
Services
(613) 966-9491 ext. 2280
(613) 966-6023
Tel. No:
Fax No.
11.2
Either party may change its address for the purposes of receipt of any such
communication by giving five business days’ prior written notice of such change
to the other party in the manner prescribed above.
11.3
Any notice so given takes effect, in the case of delivery in person, at the time of
delivery, in the case of delivery by first class prepaid post, seven business days
after dispatch and, in the case of delivery by facsimile transmission, at the time of
confirmation by telephone.
12.0
GENERAL
12.1
This Agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario and the laws of Canada applicable therein.
12.2
This Agreement shall be binding on and enure to the benefit of the OFA, and the
Board and their respective successors and permitted assigns, except that the Board
shall not, without the prior written consent of the OFA assign, pledge or
hypothecate any rights or obligations with respect to this Agreement.
12.3
If any of the provisions of this Agreement are held to be invalid, illegal or
unenforceable by a court or tribunal of competent jurisdiction, the remaining
provisions shall remain in full force and effect.
12.4
A party, by waiving the breach of any provision of this Agreement, does not waive
any further breach of the same provision or any breach of any other provision of
this Agreement. A waiver is binding on the waiving party only if it is in writing.
12.5
Subject to the provisions herein, this Agreement may not be altered or amended,
except by the mutual agreement of the parties evidenced in writing.
12.6
Time shall in all respects be of the essence of this Agreement.
12.7
All references to time in this Agreement are references to Toronto time, unless
otherwise indicated.
- 12 -
12.8
If any date on which an act is required to be taken under this Agreement is not a
business day, such act shall be taken on the next following business day.
12.9
Each party shall, upon request of the other, acting reasonably, use its best efforts
to make, do, execute or cause to be made, done or executed all further and other
lawful acts, deeds, things, devices, documents, instruments and assurances
whatever for the performance of the terms and conditions of this Agreement.
12.10
This Agreement constitutes the entire agreement between the parties with respect
to the subject matter hereof and supersedes all prior and contemporaneous
agreements, understandings, negotiations and discussions, oral and written,
between the parties.
12.11
This Agreement may be executed in counterparts each of which shall be deemed
an original, but all of which together shall constitute one and the same instrument.
- 13 IN WITNESS WHEREOF the parties hereto have executed this Agreement.
ONTARIO FINANCING AUTHORITY
BY:
Michael D. Manning
Executive Director
Capital Markets Division
HASTINGS AND PRINCE EDWARD
DISTRICT SCHOOL BOARD
BY:
Name:
Title: Chair
BY:
Name:
Title: Treasurer
-1SCHEDULE “A”
GOOD PLACES TO LEARN ELIGIBLE PROJECTS DESCRIPTION
Please provide a list of all the GPL Eligible Projects which were either underway or completed as of
August 31, 2007 (and not previously financed on a long-term basis) in respect of which a total of
$4,758,146 has been incurred and short-term financed or financed from reserves and is requested to
be converted from existing short-term financing or internal borrowing to long-term financing under
the Good Places to Learn Stage 1 Program. Please provide the name of the school, the SFIS number,
a project description and the amount to be borrowed hereunder.
Please specify the total amount that the Board has previously financed on a long-term basis from the
OFA under the Good Places to Learn Stage 1 Program: $13,000,000.
Please provide a list of all the GPL Eligible Projects which were either underway or completed as of
August 31, 2007 in respect of which a total of $6,061,449 has been incurred and short-term financed
or financed from reserves and is requested to be converted from existing short-term financing or
internal borrowing to long-term financing under the Good Places to Learn Stage 2 Program. Please
provide the name of the school, the SFIS number, a project description and the amount to be
borrowed hereunder.
Stage 1
Description of
School Name/SFIS
GPL Eligible Project
Bayside Secondary School / 5225
Roofing
Bayside Secondary School / 5225
Chiller
Centennial Secondary School / 5268
Roof
Foxboro Public School / 847
Roof
Hillcrest School / 1083
Roof
Madoc Public School / 1419
Roof
Pinecrest Memorial Elem School/1002
Roof
Prince Charles School – Belleville / 1863 Roof
Queen Elizabeth Public School – Trenton Roof
/ 9322
Quinte Secondary School / 5604
Roof
Trenton High School / 5711
Roof
V.P. Carswell Elementary School/ 2351
Roof
Maynooth Public School / 1493
Windows
Centennial Secondary School / 5268
Chiller and HVAC
Amount to be
Borrowed Hereunder
$ 37,819
$1,053,145
$ 537,787
$ 260,089
$ 116,145
$ 11,465
$ 122,000
$
8,850
$ 119,792
$ 55,725
$ 68,587
$ 33,000
$ 61,000
$2,272,742
$4,758,146
-2-
Stage 2
Description of
School Name/SFIS
GPL Eligible Project
Centennial Secondary School / 5268
Electrical
Hermon Public School / 1494
Boiler
Madoc Township Public School / 374
Boiler
Quinte Secondary School / 5604
Boiler
Breadner Elementary School / 002
Doors, Ceilings
C.M.L. Snider School / 502
Washroom / DW
Centre Hastings Secondary School
/ 5276
Washrooms, Controls
Deseronto Public School / 580
HVAC
Earl Prentice Public School / 671
Washrooms
Foxboro Public School / 847
Heating, Doors
Frankford Public School / 850
HVAC
Harmony Public School / 1015
Fire Alarm, Doors
Hillcrest School / 1083
Controls, Doors,
Fire Alarms, Domestic Water
Kente Public School / 1254
Asbestos , Envelope
Madoc Public School / 1419
Washrooms
Maynooth Public School / 1493
Washrooms
Moira Secondary School / 6353
HVAC
North Trenton Public School / 1660
HVAC and doors
North Hastings High School / 5547 Washrooms, HVAC
Prince Edward Collegiate Institute
/ 5599
HVAC, Controls, Asbestos
Pinecrest Memorial Elementary
School / 1002
Doors
Prince Charles School – Belleville
/ 1863
Fire Alarm, Lighting
Queen Elizabeth School – Belleville
/ 1914
Doors
Queen Elizabeth School – Picton
/ 1907
Doors, Controls, Fire Alarm
Queen Elizabeth Public School –
Trenton / 9322
Doors
Quinte Secondary School / 5604
Asbestos, Showers, DHW
Sir Winston Churchill School / 6015
Doors
Sophiasburgh Central School / 395 Controls, Ceiling, Fire Alarm
South Marysburgh Central School
/ 392
Doors
Stirling Primary School / 2241
Doors
Stirling Junior Public School / 2242
Doors & HVAC
Trenton High School / 5711
HVAC pumps
Amount to be
Borrowed Hereunder
$ 196,258
$ 89,376
$ 77,742
$ 397,000
$ 266,000
$ 120,000
$
$
$
$
$
$
560,000
141,000
279,000
389,000
182,000
115,000
$
$
$
$
$
$
$
135,000
47,000
41,000
93,903
263,000
126,000
518,000
$ 181,000
$
74,000
$
72,000
$
58,974
$ 690,000
$ 106,370
$ 112,000
$ 18,000
$ 223,000
$
$
$
$
28,000
16,000
50,000
34,000
-3V.P. Carswell Elementary School
/ 2351
Harmony Public School / 1015
Athol Central Public School / 106
Deseronto Public School / 560
Sophiasburgh Central School / 395
Doors
Boiler
Boiler
Boiler
Boiler
$
$
$
$
$
58,000
69,000
87,000
65,000
82,826
$6,061,449
SCHEDULE "B"
CONSOLIDATED AMORTIZATION SCHEDULE
Organization Name:
Consolidated Principal Amount ($):
Annual Interest Rate (%):
Annual Admin Fee (%):
Loan Term (Years):
Loan Date (m/d/yyyy):
Maturity Date (m/d/yyyy):
Payment Frequency:
Loan Type:
Hastings and Prince Edward District School Board
$10,819,595.00
4.90%
(includes Annual Admin Fee)
0.05%
25
3/3/2008
3/3/2033
6
Amortize
Payment Date
Total Payment
Principal Amount
Interest Amount
Admin Fee
Principal Balance
5/15/2008
$106,032.03
$0.00
$104,950.08
$1,081.95
$10,819,595.00
11/17/2008
$379,275.18
$114,195.10
$262,375.18
$2,704.90
$10,705,399.90
5/15/2009
$379,275.18
$116,992.89
$259,605.94
$2,676.35
$10,588,407.01
11/16/2009
$379,275.18
$119,859.20
$256,768.88
$2,647.10
$10,468,547.81
5/17/2010
$379,275.18
$122,795.76
$253,862.28
$2,617.14
$10,345,752.05
11/15/2010
$379,275.18
$125,804.25
$250,884.49
$2,586.44
$10,219,947.80
5/16/2011
$379,275.18
$128,886.46
$247,833.73
$2,554.99
$10,091,061.34
11/15/2011
$379,275.18
$132,044.18
$244,708.23
$2,522.77
$9,959,017.16
5/15/2012
$379,275.18
$135,279.26
$241,506.17
$2,489.75
$9,823,737.90
11/15/2012
$379,275.18
$138,593.60
$238,225.64
$2,455.94
$9,685,144.30
5/15/2013
$379,275.18
$141,989.14
$234,864.76
$2,421.28
$9,543,155.16
11/15/2013
$379,275.18
$145,467.88
$231,421.51
$2,385.79
$9,397,687.28
5/15/2014
$379,275.18
$149,031.85
$227,893.91
$2,349.42
$9,248,655.43
11/17/2014
$379,275.18
$152,683.12
$224,279.90
$2,312.16
$9,095,972.31
5/15/2015
$379,275.18
$156,423.86
$220,577.32
$2,274.00
$8,939,548.45
11/16/2015
$379,275.18
$160,256.24
$216,784.05
$2,234.89
$8,779,292.21
5/16/2016
$379,275.18
$164,182.52
$212,897.84
$2,194.82
$8,615,109.69
11/15/2016
$379,275.18
$168,204.99
$208,916.41
$2,153.78
$8,446,904.70
5/15/2017
$379,275.18
$172,326.01
$204,837.44
$2,111.73
$8,274,578.69
11/15/2017
$379,275.18
$176,548.00
$200,658.54
$2,068.64
$8,098,030.69
5/15/2018
$379,275.18
$180,873.43
$196,377.24
$2,024.51
$7,917,157.26
11/15/2018
$379,275.18
$185,304.83
$191,991.07
$1,979.28
$7,731,852.43
5/15/2019
$379,275.18
$189,844.80
$187,497.42
$1,932.96
$7,542,007.63
11/15/2019
$379,275.18
$194,495.99
$182,893.69
$1,885.50
$7,347,511.64
5/15/2020
$379,275.18
$199,261.15
$178,177.15
$1,836.88
$7,148,250.49
11/16/2020
$379,275.18
$204,143.04
$173,345.08
$1,787.06
$6,944,107.45
5/17/2021
$379,275.18
$209,144.55
$168,394.61
$1,736.02
$6,734,962.90
11/15/2021
$379,275.18
$214,268.59
$163,322.85
$1,683.74
$6,520,694.31
5/16/2022
$379,275.18
$219,518.17
$158,126.84
$1,630.17
$6,301,176.14
SCHEDULE "B"
CONSOLIDATED AMORTIZATION SCHEDULE
Organization Name:
Consolidated Principal Amount ($):
Annual Interest Rate (%):
Annual Admin Fee (%):
Loan Term (Years):
Loan Date (m/d/yyyy):
Maturity Date (m/d/yyyy):
Payment Frequency:
Loan Type:
Hastings and Prince Edward District School Board
$10,819,595.00
4.90%
(includes Annual Admin Fee)
0.05%
25
3/3/2008
3/3/2033
6
Amortize
Payment Date
Total Payment
Principal Amount
Interest Amount
Admin Fee
Principal Balance
11/15/2022
$379,275.18
$224,896.37
$152,803.51
$1,575.30
$6,076,279.77
5/15/2023
$379,275.18
$230,406.33
$147,349.78
$1,519.07
$5,845,873.44
11/15/2023
$379,275.18
$236,051.28
$141,762.43
$1,461.47
$5,609,822.16
5/15/2024
$379,275.18
$241,834.54
$136,038.18
$1,402.46
$5,367,987.62
11/15/2024
$379,275.18
$247,759.49
$130,173.69
$1,342.00
$5,120,228.13
5/15/2025
$379,275.18
$253,829.59
$124,165.54
$1,280.05
$4,866,398.54
11/17/2025
$379,275.18
$260,048.41
$118,010.17
$1,216.60
$4,606,350.13
5/15/2026
$379,275.18
$266,419.60
$111,704.00
$1,151.58
$4,339,930.53
11/16/2026
$379,275.18
$272,946.88
$105,243.32
$1,084.98
$4,066,983.65
5/17/2027
$379,275.18
$279,634.08
$98,624.35
$1,016.75
$3,787,349.57
11/15/2027
$379,275.18
$286,485.11
$91,843.23
$946.84
$3,500,864.46
5/15/2028
$379,275.18
$293,504.01
$84,895.96
$875.21
$3,207,360.45
11/15/2028
$379,275.18
$300,694.85
$77,778.49
$801.84
$2,906,665.60
5/15/2029
$379,275.18
$308,061.87
$70,486.64
$726.67
$2,598,603.73
11/15/2029
$379,275.18
$315,609.39
$63,016.14
$649.65
$2,282,994.34
5/15/2030
$379,275.18
$323,341.82
$55,362.61
$570.75
$1,959,652.52
11/15/2030
$379,275.18
$331,263.69
$47,521.58
$489.91
$1,628,388.83
5/15/2031
$379,275.18
$339,379.66
$39,488.42
$407.10
$1,289,009.17
11/17/2031
$379,275.18
$347,694.46
$31,258.46
$322.26
$941,314.71
5/17/2032
$379,275.18
$356,212.97
$22,826.88
$235.33
$585,101.74
11/15/2032
$379,275.18
$364,940.19
$14,188.71
$146.28
$220,161.55
3/3/2033
$223,353.59
$220,161.55
$3,159.47
$32.57
$0.00
Total:
$18,913,869.44
$10,819,595.00
$8,011,679.81
$82,594.63
-4-
SCHEDULE “C”
PAYOR PRE-AUTHORIZED DEBIT AGREEMENT
(this “PAD Agreement”)
TO: Ontario Financing Authority (the “OFA”)
Payor (the “Board”):
Hastings and Prince Edward
District School Board
Hastings and Prince Edward
District School Board
Full Legal Name
Exact Name in which Account is Held
156 Ann Street
613-966-1170
Address
Telephone Number
Belleville
Ontario
K8N 1N9
City
Province
Postal Code
Payor’s Financial Institution (the “Bank”):
CIBC
237 Front Street
Name of Bank
Address
Belleville
Ontario
K8N 2Z4
City
Province
Postal Code
44-08713
00042
010
Bank Account No.
Branch No.
Institution No.
-51. Scope
The Board acknowledges that this PAD Agreement is provided for the benefit of the OFA and the
Bank, and is provided in consideration of the Bank agreeing to process pre-authorized debits (each, a
“PAD”) against the Board’s account specified above (the “Account”) in accordance with the rules of
the Canadian Payments Association.
The Board represents that all information provided with respect to the Account is complete and
accurate. A specimen cheque if available for the Account has been marked “VOID” and is attached
to this PAD Agreement.
The Board undertakes to inform the OFA in writing of any change in the Account information
provided in this PAD Agreement at least 5 business days prior to the next following PAD.
2. Valid Authority
The Board warrants and guarantees that all persons whose signatures are required to sign on the
Account have signed this PAD Agreement.
3. Purpose of Debits, Amount and Timing
… Business PAD
The Board authorizes the OFA to debit or cause to be debited a fixed amount from the Account
which amount will be debited with set frequency determined by the Board in its sole discretion. The
Board and the OFA agree that the fixed amount of each such debit is for payment due and owing by
the Board to the OFA in respect of a loan agreement dated as of March 3, 2008.
4. Cancellation of Agreement
This PAD Agreement may be cancelled at any time upon notice being provided by the Board, in
writing at least 5 business days prior to the next following PAD. The Board acknowledges that, in
order to revoke this authorization, the Board must provide notice of revocation to the OFA. This
PAD Agreement applies only to the method of payment and does not otherwise have any bearing on
the payment obligations of the Board to the OFA.
5. Acceptance of Delivery of Authorization
The Board acknowledges that providing and delivering this agreement to the OFA constitutes
delivery by the Board to the Bank. Any delivery of this authorization to the OFA constitutes delivery
by the Board.
6. Waiver of Pre-Notification
The Board understands that no pre-notification shall be required prior to a PAD being exchanged or
cleared provided the authorization occurs in compliance with this PAD Agreement.
The Board authorizes and instructs the OFA to issue, without pre-notification, a new PAD for a
dishonoured PAD amount in accordance with this Agreement.
7. Validation by the Bank
The Board acknowledges that the Bank is not required to verify that a PAD has been issued in
accordance with the particulars of the PAD Agreement including, but not limited to, the amount.
The Board acknowledges that the Bank is not required to verify that any purpose of payment for
which the PAD was issued has been fulfilled by the OFA as a condition to honouring a PAD issued
or caused to be issued by the OFA on the Account.
8. Payor’s Rights of Dispute
The Board may dispute a pre-authorized debit under the following conditions:
(i)
the debit was not drawn in accordance with this PAD Agreement; or
(ii)
this PAD Agreement was revoked or cancelled.
In order to be reimbursed, the Board must complete a declaration form to the effect that either (i) or
(ii) took place at the above indicated branch of the Bank up to and including 10 calendar days, after
the date on which the PAD in dispute was posted to the Account.
The Board acknowledges that disputes after the above noted time limitation are matters to be
resolved solely between the OFA and the Board.
9. Board Acceptance
The Board acknowledges receipt of a signed copy of this PAD Agreement. The Board acknowledges
that it has read, understands, and accepts the terms and conditions of this PAD Agreement.
____________________________________________________________________________
Signature(s) or Authorized Signature(s) of Account Holder(s)
(Date)
______________________________________________________________________________
Signature(s) or Authorized Signature(s) of Account Holder(s)
(Date)
*****For verification, please attach a blank cheque marked "VOID" to the completed
Agreement.***** Do not require if banking instructions have not changed.
Hastings and Prince Edward District School Board
ONTARIO REGULATION 472/98
DEBT AND FINANCIAL OBLIGATION LIMIT
School Boards are limited as to the debt and financial obligations they may incur in any fiscal year.
Regulation 472/98 sets out those limits using the formula described below. The annual debt repayment
for financial obligations that extend beyond the term of the Board are deducted from a figure calculated
as ten per cent of the revenue fund expenditures. The following chart indicates that the Hastings and
Prince Edward District School Board is well within the limits of the regulation. The annual payments for
this second stage of financing under the Good Places to Learn program are $758,550, still well within
the limits defined.
2007-2008
Revenue Fund Expenditures
$ 166,684,442
10% of Above
$
16,668,444
Long Term Debt Repayments
$
1,740,837
Balance Available
$
14,927,607
G:\BA\OPERATNS&FINANCE\AGENDA\2008\JANUARY\reg472 98limits.xls
Board Report No. B-4
Page 1
January 28, 2008
Decision
X
Information
To:
The chair and members of the Hastings and Prince Edward District School Board
From
Jim W illiams, Chair, Program and Human Resources Committee
Jan Montgomery, Superintendent of Education - Curriculum Services
Re:
Textbook/novel approval
Purpose
To seek approval for textbooks/novels not listed in the Ministry Curriculum Centre Learning
Resources website which lists textbooks/novels approved for use in schools by the Minister of
Education.
Background
The Ministry Curriculum Centre Learning Resources site has replaced “Circular 14" and is
placed on the Ministry’s website on the authority of the Minister of Education under the
Education Act listing textbooks/novels approved for use in schools by the Minister of Education.
Current situation
Titles (attached as Appendix “A”) have been reviewed by the school Principal, Curriculum
Services Staff or Superintendent and Trustees on the Program & Human Resources
Committee.
Appendices
Appendix A - Titles Submitted for Board Approval.
Recommendation
Moved:
Seconded:
H. Marissen
M. W alker
That the Hastings and Prince Edw ard District School Board approve the list
of locally selected textbooks/novels for use in schools as described in
Appendix “A” as contained in the Program and Human Resources
Committee public session report no. B-1 dated January 21, 2008.
Respectfully submitted,
Jim Williams
Chair, Program and Human Resources Committee
Jan Montgomery
Superintendent of Education - Curriculum Services
The Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
APPENDIX A
TITLES SUBMITTED FOR BOARD TEXT/NOVEL APPROVAL
TITLE
W ild Orchid
SU BJECT
A UTH O R
PUBLISH ER
January 2008
ED ITIO N
(# or Yr.)
CDN . or
FOREIGN
C or F
GR AD ES
English
Beverly
Brenna
Fitzhenry &
W hiteside
2005
C
ENG2P/
3E
Tim e Line
Series Sam ples:
- D-Day
- In a Class
of her Ow n
- Raiders of
the Sea
Language
Arts
Various
Rubicon
Publishing
Inc.
Various
Dates
C
6-8
Learn Sm art
Strategies to
Succeed in
School and
Life
Learning
Strategies
Jessica
Pegis
General
Editor
Edm ond
M ontgom ery
Publications
Lim ited
2007
C
GLS101/69
GLE101/69
Read 180
Graphic
Classics
Sam ples:
King Arthur
Arabian
Nights
Gulliver’s
Travels
Language
Arts
Various
Scolastics
Inc.
Various
Dates
F
4-8
Tim eline
Series Sam ple:
Gladiator
Locally
Developed
English
Various
Rubicon
Publishing
Inc
Various
Dates
C
ENG 1L1 &
GSL (Gr 9)
Z for
Zachariah
English
Robert
O’Brien
Sim on &
Chuster
2002
F
10 (all levels)
Literature
Reading,
Fiction,
Poetry &
Dram a 6 th
Edition
English
Editor:
Robert
DiYanni
M cGraw
Hill
2007
F
11/12
Advanced
Placem ent
University
Page 1 of 2
TITLES SUBMITTED FOR BOARD TEXT/NOVEL APPROVAL
TITLE
Rockin’ In
Tim e
SU BJECT
M usic
A UTH O R
PUBLISH ER
January 2008
ED ITIO N
(# or Yr.)
CDN . or
FOREIGN
C or F
GR AD ES
David
Szatm ary
Pearson/Pren
tice Hall
6 th Ed.
US
AM M 4M
Into the W ild
English
Jon
Krakauer
Anchor
Books Random
House
1996
US
Grade 10
English Applied
Run
ESL
Eric
W alters
Penguin
Canada
2003
C
ESLC1D
Safe As
Houses
ESL
W illiam
Bell
Doubleday
Canada
2007
C
ESLB1C
Literature:
An Adapted
Reader (Gr9)
ESL
n/a
M cGraw /
Glenco
2007
US
ESL 1C
Literature:
An Adapted
Reader
(Gr 10)
ESL
n/a
M cGraw /
Glencoe
2007
US
ELS 1D1
Hom es &
Interiors
Social
Sciences &
Hum anities
Ruth F.
Sherw ood
M cGraw -Hill
Ryerson
2007
F
Living Spaces
& Shelter/HLS
30
Parenting:
Rew ards &
Responsibilit
ies
Social
Science &
Hum anities
W itte &
Fitzpatrick
M cGraw Hill
Ryerson
2004
C
Parenting
HPC 30 &
HPW 3C
Page 2 of 2
Board Report No. B-5
Page 1
January 28, 2008
Decision X
To:
Information
The chair and members of the Hastings and Prince Edward District School Board
From: Jim Williams, Chair, Program and Human Resources Committee
Kathy Soule, Direction of Education
Re:
Ontario First Nations, Métis, and Inuit Education Policy Framework
Purpose
To seek approval in principle to move forward with the process outlined in the Ontario First Nations,
Métis, and Inuit Education Policy Framework.
Background
The Ministry of Education has identified Aboriginal education as one of its key priorities with a focus
of meeting two challenges – to improve achievement among First Nations, Métis, and Inuit students
and to close the gap between Aboriginal and non-Aboriginal students in the areas of literacy and
numeracy, retention of students in school, graduation rates and advancement to post secondary
studies. To achieve these goals the Ministry has developed the “Ontario First Nations, Métis, and
Inuit Education Policy Framework”. The framework is intended to provide strategic policy within
which the Ministry, school boards and schools can work together to improve academic
achievement of the Aboriginal students who attend provincially funded schools in Ontario.
In addition to the release of the framework, the Ministry provided an initial investment to support its
implementation, further funding to a selected number of boards to support the development of
policies for voluntary, confidential Aboriginal student self-identification, and additional monies to
provide resource support.
Current situation
The Hastings and Prince Edward District School Board has received some funding and meetings
are ongoing specifically with the Mohawks of the Bay of Quinte. A small work group with members
of the Mohawks of the Bay of Quinte and Trustee Mike Brant, is working with Director Soule to
establish initial steps in developing procedures for voluntary, confidential Aboriginal student selfidentification. Approval in principle will allow the work group to move forward and utilize additional
funds from the ministry. Formal policy will be developed as next steps are identified.
Recommendation
Moved:
Seconded:
T. Goodfellow
D. Inch
That the Hastings and Prince Edward District School Board approve in principle the
process outlined in the Ontario First Nations, Métis, and Inuit Education Policy
Framework as contained in the Program and Human Resources public session
report no. B-3 dated January 21, 2008.
Respectfully submitted,
Jim Williams
Chair, Program and Human Resources Committee
Kathy Soule
Director of Education and Secretary of the Board
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. C-1
Page 1
January 28, 2008
Decision
To:
Information
X
The chair and members of the Hastings and Prince Edward District School Board
From: Kathy Soule, Director of Education
Re:
Calendar of events
Purpose
To provide the Board with a list of upcoming meetings, conferences and conventions.
Board and Committee Meetings
DATE
TIME
EVENT
February 4
4:30 p.m. Executive Committee Meeting
February 6
5:00 p.m. SEAC
February 11
7:00 p.m. Operations and Finance Committee
Meeting
February 19*
7:00 p.m. Program and Human Resources
Committee
February 25
6:00 p.m. Closed Board Meeting
February 25
7:00 p.m. Public Board Meeting
LOCATION
Committee Room
ALCDSB
Committee Room
Committee Room
Committee Room
Board Room
Conferences & Conventions
OSTA English Public Board Council Conference, February 15-16, 2008-01-18
OPSBA Labour Relations Symposium, March 27-29, 2008
NSBA Annual Conference, March 27 – April 1, 2008
*Please note: The Program and Human Resources Committee meeting has been rescheduled
from February 18 to February 19, 2008 because of the Family Day holiday.
System and School Events
DATE
TIME
January 29
2:10 p.m.
January 29
2:40 p.m.
EVENT
Celebration Assembly
Celebration Assembly
January 30
9:30 a.m.
Grade 8 Orientation Day
January 30
10:00 a.m.
Grade 8 Orientation Day
January 30
January 30
10:30 a.m.
All day
Grade 8 Orientation Day
Grade 8 Orientation Day
January 30
January 30
All day
7:00 p.m.
Grade 8 Orientation Day
French Immersion Information Night
January 30
7:00 p.m.
School Council Meeting
February 1
February 5
All day
6:00 p.m.
PA Day
School Council Meeting
February 7
February 7, 8,
9
February 12
6:30 p.m.
7:00 p.m.
IB Foundations Parent Information Night
“Quinte West Side Story” Theatre
Production
Science Fair
6:30 p.m.
The Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
LOCATION
South Marysburgh
Athol Central Public
School
Prince Edward Collegiate
Institute
Bayside Secondary
School
Trenton High School
Centre Hastings
Secondary School
Quinte Secondary School
Harry J Clarke Public
School
Bayside Secondary
School
All Schools
Athol Central Public
School
Moira Secondary School
Trenton High School
Park Dale School
Board Report No. C-1
Page 2
January 28, 2008
DATE
February 19
TIME
6:30 p.m.
EVENT
School Council Meeting
February 20
7:00 p.m.
Grade 8 Parent Information Night
February 21
6:00 p.m.
Grade 8 Parent Information Night
February 21
February 21
February 22
6:30 p.m.
6:30 p.m.
11:20 a.m.
Grade 8 Parent Information Night
Grade 8 Parent Information Night
Celebration Assembly
February 25
11:30 a.m.
Terrific Kids Assembly
February 25
7:00 p.m.
School Council Meeting
LOCATION
Prince Edward Collegiate
Institute
Centre Hastings
Secondary School
Prince Edward Collegiate
Institute
Moira Secondary School
Trenton High School
Prince Charles Public
School Trenton
College Street Public
School
Moira Secondary School
Please refer to the System Calendar of Events and school Web sites and newsletters for a
complete listing of school and system activities.
For information only.
Respectfully submitted,
Kathy Soule
Director of Education
The Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. C-2
Page 1
January 28, 2008
Decision
To:
Information
X
The chair and members of the Hastings and Prince Edward District School Board
From: Jim W illiams, Chair, Program and Human Resources Committee
Trish FitzGibbon, Superintendent of Special Education Services
Re:
Notice of motion: Appeals and Hearings Regarding Student Discipline Policy #13
Purpose
To give notice of a motion to the Board to adopt Policy #13 Appeals and Hearings Regarding
Student Discipline, as it relates to the responsibilities of trustees to fulfill the requirements of the
Education Amendment Act - Progressive Discipline and School Safety.
Background
The Ministry of Education’s comprehensive review of the safe schools provision of the Education Act
and the subsequent amendments to the Act resulting in the passing of Bill 212, (Education
Amendment Act - Progressive Discipline and School Safety), requires school boards to make
revisions to their current progressive discipline and safe schools policies and procedures to align
with the expectations of the new legislation, which will come into effect February 1, 2008. School
board trustees are directly involved in suspension appeals and expulsion hearings. The policy
Appeals and Hearings Regarding Student Discipline identifies the legislative process and
requirements for trustees to implement the procedures and has been prepared for the board by the
Ontario Education Services Corporation.
Current situation
The Hastings and Prince Edward District School Board’s Safe Schools W ork Group and the Safe
Schools Advisory Committee are addressing the requirements of the Education Amendment Act Progressive Discipline and School Safety, as it relates to the code of conduct, progressive discipline,
bullying prevention and intervention, suspensions and expulsions. The revisions and development
of policies, procedures, programs and resource documents align with Ministry expectations and are
undergoing appropriate consultation within the community through the board’s Safe School Advisory
Committee. All requirements will be brought by the director to administrative council for approval.
Appendices
Board Policy #13 - Appeals and Hearings Regarding Student Discipline
Progressive Discipline and School Safety Task Timeline
Notice of motion
The Program and Human Resources Committee will move the following motion at the February 25,
2008 Board meeting:
That the Hastings and Prince Edward District School Board adopt the new Appeals
and Hearings Regarding Student Discipline Policy #13 effective February 1, 2008 and
the policy be posted on the board’s web site.
Respectfully submitted,
Jim Williams
Chair, Program and Human Resources Committee
Trish FitzGibbon
Superintendent of Special Education Services
BOARD POLICY NO. 13
Adopted
Last Revised
Review Date
DRAFT
APPEALS AND HEARINGS REGARDING STUDENT DISCIPLINE
SUSPENSION APPEALS AND EXPULSION HEARINGS
1.
PURPOSE
Hastings and Prince Edward District School Board recognizes the importance of a progressive discipline
approach that uses a continuum of interventions, supports and consequences to address student
behaviour that is contrary to the provincial and district Codes of Conduct.
The board recognizes that principals are responsible for maintaining proper order and discipline in
schools, and that students are responsible to the principal for their conduct. All students and staff
members should be able to learn and work in a safe, caring and accepting environment. The board
realizes that, in some circumstances, positive practices may not be effective or sufficient to address
inappropriate student behaviour. In such cases, the board supports the use of consequences. The
consequences may include, where necessary, suspension and expulsion in accordance with the terms of
the Education Act, Regulations, and administrative procedures developed by the director of education.
The board recognizes its duties and powers to decide upon appeals of student suspensions and
principals’ recommendations for expulsion. In exercising these duties and powers, the board interprets
the provisions of the Education Act and Regulations in a broad and liberal manner consistent with the
Human Rights Code.
The board authorizes a Discipline Committee of no fewer than three (3) board members to conduct
appeals of student suspensions and expulsion hearings. The board formally delegates to the Student
Discipline Committee the powers set out in the Education Act, Regulations under the Act, and the
Statutory Powers Procedure Act to implement any appropriate order and to make decisions on behalf of
the board.
This policy describes the processes to be followed for appeals and hearings regarding student discipline.
2. DEFINITIONS
The following definitions apply for the purposes of this policy.
Adult Student: An adult student is 18 years of age or older, or 16 or 17 and has removed himself or
herself from parental control.
Appeal: An appeal of a suspension does not stay the suspension. The appeal may result in orders by
the Student Discipline Committee as set out in section 10 of this policy.
Appellant: The appellant is the parent or guardian of a student who is not an adult or the adult student
who appeals a suspension.
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Daily Care: A person with daily care is an adult person who is not the custodial parent or guardian of a
student who is less than 18 years old, but is a person who cares for the student on a daily basis and is
known by the school to provide daily care; for example, a grandparent, aunt, uncle, older brother or sister.
Student Discipline Committee: The Student Discipline Committee is a committee of at least three
members of the board designated to determine suspension appeals and recommendations for expulsion.
Expulsion: A school expulsion is an expulsion from the school of the board that the student was
attending at the time of the incident. A board expulsion is an expulsion from all schools of the board.
Parent: A reference to “parent” in this policy refers to both parents if applicable or to a guardian or
guardians. Parent means the custodial parent or guardian of a minor child who is not an adult student.
Parties: The parties to a suspension appeal or an expulsion hearing are the parent or adult student and
the principal or representative.
Suspension: A short-term suspension means a suspension from school of no less than one school day
and no more than five school days. A long-term suspension means a suspension of six or more school
days. The maximum duration of a suspension is twenty school days.
A. SUSPENSION APPEAL BEFORE THE STUDENT DISCIPLINE COMMITTEE
3.
NOTICE OF SUSPENSION APPEAL
3.1
The parent or adult student who intends to appeal a suspension (the appellant) must give written
notice of this intention within ten (10) school days of the commencement of the suspension. The
appeal must be made in writing to the appropriate superintendent of education.
3.2
The notice of appeal must include a written statement specifying the nature of the disagreement
with the principal’s decision. This statement will describe whether the appellant disagrees with the
principal’s finding that the student committed an infraction for which the student must be
suspended or with the duration of the suspension imposed by the principal, or both. The statement
must set out the reasons why the appellant disagrees with the decision of the principal.
3.3
At the time of receiving notice of the intention to appeal the suspension, the superintendent will
notify the principal and director of education. The superintendent will inform the chair of the board
and set a date for the appeal hearing by the Student Discipline Committee within fifteen (15) school
days of receiving the notice of intention to appeal, unless the parties agree to an extension.
4.
EFFORT TO RESOLVE DISPUTE
4.1
Although the Education Act makes provision for this appeal of a suspension to the Student
Discipline Committee of the board, every reasonable effort should be made to resolve such a
dispute before it is formalized in an appeal before the board.
4.2
Prior to an appeal of a suspension being heard by the Student Discipline Committee, a
superintendent’s review of the decision to suspend a student must be held, according to the terms
outlined in Administrative Procedure 378 Student Discipline: Suspension.
5.
5.1
DOCUMENTS RELATED TO THE APPEAL
If the superintendent confirms the suspension upon review, and the parent or adult student decides
to continue with the appeal, the superintendent will facilitate the exchange of documents between
the parties.
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5.2
5.3
5.4
6.
Board Policy No. 13
The superintendent will ensure that any documents, reports and/or submissions prepared by the
appellant are provided to the principal at the earliest opportunity.
The superintendent will ensure that the appellant has a copy of the suspension notice, the
principal’s report about the reasons for the suspension, and correspondence about the suspension
review conducted by the superintendent prior to the appeal before the Student Discipline
Committee.
The superintendent will act as Secretary to the Student Discipline Committee, ensuring that all
documents relevant to the appeal are submitted to the Committee.
SUSPENSION APPEAL PROCEDURES
6.1
The superintendent will inform the parent or adult student of the location, date and time of the
suspension appeal and provide a copy of this policy as a guide to the process for the appeal. Form
F013-1 Notice of Suspension Appeal provides the template for this notification.
6.2
The Student Discipline Committee of the board must hear and determine the suspension appeal
within fifteen (15) school days of receiving the notice of intention to appeal, unless the parties
agree to an extension.
6.3
The Committee shall elect a chair from among its members.
6.4
The superintendent, acting as Secretary to the Student Discipline Committee, will act in an advisory
capacity to the Committee on procedural matters during the suspension appeal and the
Committee’s subsequent deliberation.
6.5
The parties to the appeal shall be the parent or adult student and the principal or representative.
The student under parental care upon whom the suspension was imposed is expected to be part of
the proceedings, as appropriate. The Student Discipline Committee may grant a person with daily
care, as defined in section 2 of this policy, authority to make submissions on behalf of the student,
but this person is not a party to the appeal.
6.6
The appellant may be represented by a lawyer or agent. Prior notice of a lawyer’s or an agent’s
attendance must be provided to the superintendent. If prior notice is not provided, the suspension
appeal may be rescheduled.
6.7
The Student Discipline Committee and/or the principal may also exercise the right to legal counsel.
6.8
Suspension appeals will be heard orally, in closed session, by the Student Discipline Committee of
the board.
6.9
The appeal may be conducted electronically, in whole or in part, unless one of the parties satisfies
the committee that holding an electronic appeal is likely to cause the party significant prejudice.
6.10 The maximum time allotted for each suspension appeal will be one (1) hour, with up to thirty (30)
minutes allotted to each party.
6.11 The Student Discipline Committee shall hear the parties on an informal basis. Members of the
Student Discipline Committee may question either party or the student, where appropriate, to seek
clarification of matters relevant to the determination of the appeal. A party may address questions
to the other party only through the chair of the Committee. The chair of the Committee may exclude
any questions which are unduly repetitious.
6.12 The Student Discipline Committee shall rule on any other matters of procedure that may arise
during the course of the suspension appeal.
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6.13 Where a notice of an oral or electronic appeal has been given to a party to the proceedings in
accordance with this policy, and that party fails to attend the appeal, the Student Discipline
Committee will wait for thirty (30) minutes. If the appellant or representative has not attended by
that time and notice that they may be late has not been provided, the Student Discipline Committee
may proceed with the appeal or dismiss the appeal in the absence of the appellant or
representative.
7.
THE ORDER OF THE SUSPENSION APPEAL
7.1
The parent or adult student and/or the person with daily care will proceed first by making oral
submissions and/or providing written submissions regarding the reason for the appeal and the
result desired.
7.2
The student will be asked to make a statement on his or her own behalf, as appropriate.
7.3
The principal and/or representative will make oral submissions on behalf of the administration,
including a response to any issues raised in the appellant’s submissions. The principal or
representative may rely on the information report prepared for the Student Discipline Committee.
7.4
The appellant may make further submissions, addressing issues raised in the administration’s
presentation that were not previously addressed by the appellant.
7.5
Each party may make a closing statement, but not introduce new issues.
8.
MAINTENANCE OF ORDER AT THE APPEAL
The Student Discipline Committee may make such orders or give such directions at an appeal as it
considers necessary for the maintenance of order. Should any person disobey or fail to comply with
any such order or direction, the chair of the Committee or any Committee member may call for the
assistance of a police officer to enforce the order or direction.
9.
DELIBERATION OF THE STUDENT DISCIPLINE COMMITTEE
9.1
When making its determination, the Student Discipline Committee shall consider the principal’s
report and submissions and the submissions and any other information provided by the appellant.
The Committee shall also consider the analysis and application of the mitigating and other factors
as set out in subsection 17.3 below, which may or may not be applicable in the circumstances.
9.2
The Committee shall determine whether the decision to suspend and the suspension imposed
were reasonable in the circumstances.
9.3
Where there is a conflict in the evidence presented by the parties on the issue of whether the
student committed a suspension infraction, the Committee shall assess the evidence and
determine whether, on the balance of probabilities, it is more probable than not that the student
committed the infraction.
9.4
After hearing the parties, the Committee shall withdraw to deliberate in private, and make a written
report including its findings of fact, its decision, and the reasons for its decision.
10. DECISION OF THE STUDENT DISCIPLINE COMMITTEE
10.1 The Student Discipline Committee of the board shall either:
10.1.1 confirm the suspension and its duration;
10.1.2 confirm the suspension but shorten its duration and amend the record accordingly;
10.1.3 quash the suspension and order that the record be expunged;
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10.1.4 confirm the suspension and its duration, but order that the record be removed at some future date
if certain conditions are met; or
10.1.5 make such other appropriate order.
10.2 The decision of the Student Discipline Committee is final. The decision shall be communicated to
the appellant in writing using Form F013-2 Board Suspension Appeal Decision.
B. EXPULSION HEARING BEFORE THE STUDENT DISCIPLINE COMMITTEE
11. RECOMMENDATION FOR AN EXPULSION HEARING
11.1 If a principal, in consultation with the superintendent, determines that a referral for expulsion is
warranted, the superintendent will notify the director of education, inform the chair of the board, and
set a date for the expulsion hearing by the Student Discipline Committee. The hearing must be
conducted within twenty (20) school days from the date the principal suspended the student, unless
the parties to the expulsion hearing agree upon a later date.
11.2 The superintendent will advise the board member who represents the student’s school of the
general details of the incident, including actions taken or pending.
11.3 The principal’s recommendation and information report will be sent to the Student Discipline
Committee. The information report shall include:
11.3.1
11.3.2
11.3.3
11.3.4
a description of the infraction and a report of the findings the principal made in the investigation;
a copy of the notice of expulsion sent to the parent or adult student;
an analysis of which, if any, mitigating or other factors might be applicable;
a recommendation of whether the expulsion should be from the student’s school or from all
schools of the board; and
11.3.5 a recommendation regarding the type of school that would benefit the student if the student is
subject to a school expulsion, or the type of program that might benefit the student if the student
is subject to a board expulsion.
12. PRE-HEARING DISCLOSURE
12.1 The parent or adult student and the principal must each provide the other with copies of any
documents that the party proposes to submit at the hearing. The principal will provide a copy of the
information report described above to the parent or adult student prior to the expulsion hearing.
12.2 As described in Administrative Procedure 379 Student Discipline: Expulsion, the principal will also
provide to the parent or adult student:
12.2.1 written notice of the decision to recommend expulsion to the Student Discipline Committee, and
notice of the location, time and date of the expulsion hearing;
12.2.2 information that the parent or adult student has the right to respond to the principal’s report in
writing and to make a presentation to the Student Discipline Committee;
12.2.3 a copy of this board policy as a guide to the process for the hearing; and
12.2.4 information about the possible outcomes of the hearing.
13. PRELIMINARY HEARING MATTERS
13.1 A discussion of preliminary hearing matters may be held following pre-hearing disclosure and prior
to the expulsion hearing. Such a discussion may be conducted by the superintendent, or as a prehearing conference by the Student Discipline Committee.
13.2 The superintendent may arrange a meeting with the parent or adult student to review the Student
Discipline Committee process for expulsion hearings, as well as respond to any questions or
concerns the parent or adult student may have regarding the process or incident. If such a meeting
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is arranged, the superintendent may be able to narrow the issues and identify agreed-upon facts
prior to the hearing.
13.3 If it is considered useful, the Student Discipline Committee may schedule a pre-hearing
conference, to be conducted in person or electronically with the chair or a single Committee
member presiding.
13.4 The purpose of the pre-hearing conference is to ensure all procedural issues are dealt with in
advance of the expulsion hearing. Any issue with respect to disclosure, the length of time set for
the hearing, or any other matter which may assist in the just and expeditious disposition of the
proceeding should be raised at this conference.
13.5 The pre-hearing conference is intended to identify and simplify the issues and identify facts or
evidence the parties may agree upon or on which the Committee may make a binding decision. An
agreed-upon statement of facts at this pre-hearing conference can eliminate the need to call
witnesses.
13.6 Each party must notify the director of education or designate who is coordinating the conference in
advance of any issues which the party wishes to raise at the conference.
13.7 If the director of education or designate determines that neither party has any issue which requires
a pre-hearing conference, no conference will be set up. The parties will then be deemed to have
waived their right to raise procedural issues at the expulsion hearing.
14. EXPULSION HEARING PROCEDURES
14.1 The expulsion hearing must be conducted within twenty (20) school days from the date the
principal suspended the student, unless the parties to the expulsion hearing agree upon a later
date.
14.2 The Student Discipline Committee shall elect a chair from among its members.
14.3 The director of education or designate will act as Secretary to the Student Discipline Committee,
ensuring that all documents relevant to the hearing are submitted to the Committee and serving in
an advisory role to the committee on procedural matters during the expulsion hearing and the
committee’s subsequent deliberation.
14.4 The parties to the hearing shall be the parent or adult student and the principal or representative. If
a student is not an adult, the student has the right to be present at the expulsion hearing and to
make submissions on his or her own behalf. The Student Discipline Committee may grant a person
with daily care the authority to make submissions on behalf of the student. This person is not a
party to the hearing.
14.5 The parent or adult student may be represented by a lawyer or agent. Prior notice of a lawyer’s or
an agent’s attendance must be provided to the superintendent. If prior notice is not provided, the
expulsion hearing may be rescheduled.
14.6 The Student Discipline Committee and/or the principal may also exercise the right to legal counsel.
14.7 The parties to the hearing may call witnesses to address the Student Discipline Committee. In most
circumstances where witness statements are considered helpful, the parties will provide a
transcript of what witness have said, rather than having the witness appear before the Committee.
14.8 In no case shall the names of students who are not adult students be revealed as witnesses at an
expulsion hearing. If such witness statements are included, the students shall be referenced as
“Witness A”; “Witness B”, and so on.
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14.9 Expulsion hearings will be heard orally, in closed session, by the Student Discipline Committee of
the board. The hearing may be conducted electronically, in whole or in part unless one of the
parties satisfies the committee that holding an electronic rather than an oral hearing is likely to
cause the party significant prejudice.
14.10 The maximum time allotted for each hearing will be two (2) hours, with up to an hour allotted to
each party.
14.11 The Student Discipline Committee shall rule on any matter of procedure that may arise during the
course of the expulsion hearing.
14.12 Where a notice of an oral or electronic expulsion hearing has been given to a party to the
proceedings in accordance with this policy, and that party fails to attend the hearing, the Student
Discipline Committee will wait for thirty (30) minutes. If the parent or adult student has not attended
by that time and notice that they may be late has not been provided, the Student Discipline
Committee may proceed with the hearing in the absence of the parent or adult student.
15. THE ORDER OF THE HEARING
15.1 The parent or adult student and/or the person with daily care will proceed first by making oral
submissions and/or providing written submissions. The parent or adult student may make
submissions against the expulsion, against the type of expulsion (school or board), or about
whether the suspension should be confirmed, shortened or withdrawn.
15.2 The student will be asked to make a statement on his or her own behalf.
15.3 The principal or superintendent will make oral submissions on behalf of the administration,
including a response to any issues raised in the submissions made by the parent or adult student.
The principal or superintendent may rely on the information report prepared for the Student
Discipline Committee.
15.4 The parent or adult student may make further submissions, addressing issues raised in the
administration’s presentation that were not previously addressed by the parent.
15.5 The administration shall have a right of reply.
15.6 Members of the Student Discipline Committee may question any party, witness, or the student,
where appropriate, to seek clarification of matters relevant to the determination of the expulsion
hearing. A party may address questions to the other party or a witness only through the chair of
the Committee.
15.7 Each party may make a closing statement, but may not introduce new issues.
15.8 The chair of the Student Discipline Committee may exclude any evidence or questions which are
unduly repetitious.
16. MAINTENANCE OF ORDER AT THE HEARING
The Student Discipline Committee may make such orders or give such directions at a hearing as it
considers necessary for the maintenance of order at the hearing. Should any person disobey or fail
to comply with any such order or direction, the chair of the Committee or any Committee member
may call for the assistance of a police officer to enforce the order or direction.
17. COMMITTEE DELIBERATION
17.1 After hearing the parties, the Student Discipline Committee shall withdraw to deliberate in private.
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17.2 The Committee shall consider whether the principal considered all relevant criteria and information,
including mitigating or other factors, in reaching the decision to expel the student.
17.3 The mitigating and other factors to be considered by the Student Discipline Committee include:
17.3.1 whether the student has the ability to control his or her behaviour;
17.3.2 whether the student has the ability to understand the foreseeable consequences of his or her
behaviour;
17.3.3 whether the student’s continuing presence in the school does or does not create an unacceptable
risk to the safety of any other individual at the school;
17.3.4 the student’s academic, discipline and personal history;
17.3.5 whether progressive discipline has been attempted with the student, and if so, the approaches
that have been attempted and any success or failure;
17.3.6 whether the infraction for which the student might be disciplined was related to any harassment of
the student because of race, ethnic origin, religion, creed, disability, gender or gender identity,
sexual orientation or harassment for any other reason;
17.3.7 the impact of the discipline on the student’s prospects for further education;
17.3.8 the student’s age;
17.3.9 if the student has an Individual Education Program (IEP) or disability-related needs,
a) whether the behaviour causing the incident was a manifestation of the student’s disability;
b) whether appropriate individualized accommodation has been provided;
c) whether an expulsion is likely to result in aggravating or worsening the student’s behaviour or
whether an expulsion is likely to result in further inappropriate conduct; and
17.3.10 whether or not the student’s continuing presence at the school creates an unacceptable risk to
the safety of anyone in the school.
17.4 The Student Discipline Committee shall review the submissions and views of the parties and shall
consider whether the decision to expel and the type of expulsion recommended by the principal
were reasonable in the circumstances.
17.5 Where there is a conflict in the evidence presented by the parties on the issue of whether the
student committed an expulsion infraction, the Student Discipline Committee may request further
evidence, subject to the requirement that the hearing take place within twenty (20) school days, or
the Student Discipline Committee shall assess the evidence and determine whether, on the
balance of probabilities, it is more probable than not that the student committed the infraction.
18. DECISION NOT TO EXPEL THE STUDENT
18.1 If the Student Discipline Committee considers that the student should not be expelled, the
Committee shall take the submissions of the parties into account, including mitigating and other
factors, in determining whether to:
18.1.1
18.1.2
18.1.3
18.1.4
consider whether alternative discipline is appropriate in the circumstances;
confirm the suspension and its duration;
confirm the suspension and shorten its duration and amend the record accordingly;
quash the suspension and expunge the record such that no record of the suspension remains in
the Ontario Student Record (OSR);
18.1.5 confirm the suspension and its duration, but order that the record be removed at some future date
if certain conditions are met; or
18.1.6 make such other orders as the Student Discipline Committee considers appropriate.
18.2 The Student Discipline Committee shall give written notice to both parties of the decision not to
impose an expulsion and the decision with respect to the suspension, using Form F013-3 Board
Expulsion Decision.
Hastings and Prince Edward District School Board
Policy Handbook
Page 8 of 9
Appeals and Hearings of Student Discipline
Board Policy No. 13
18.3 The Student Discipline Committee’s decision with respect to the suspension is final.
19. DECISION TO EXPEL THE STUDENT
19.1 In the event the Student Discipline Committee decides to recommend that the student be expelled,
the Committee must decide whether to impose a school expulsion or a board expulsion. In
determining the type of the expulsion, the Student Discipline Committee shall consider the following
factors:
19.1.1
19.1.2
19.1.3
19.1.4
the mitigating and other factors described in subsection 17.3 above;
all submissions and views of the parties;
any written response to the principal’s report provided before the completion of the hearing; and
such other matters as the Student Discipline Committee considers appropriate.
19.2 If the Student Discipline Committee decides to recommend a school expulsion, then the Committee
must assign the student to another school.
19.3 If the Student Discipline Committee decides to recommend a board expulsion, then the Committee
must assign the student to a program for expelled students.
19.4 The Student Discipline Committee shall promptly provide written notice of the decision to expel the
student to both parties and to the student, if he or she was not a party, in writing using Form F0133 Board Expulsion Decision. This written notice shall include:
19.4.1 the reason for the expulsion;
19.4.2 a statement indicating whether the expulsion is a school expulsion or a board expulsion;
19.4.3 information about the school or program to which the student has been assigned; and
19.4.4 information about the right to appeal the expulsion, including the steps to be taken.
20. APPEAL OF THE BOARD DECISION TO EXPEL
The parent or adult student may appeal a board decision to expel the student to the Child and Family
Services Review Board. The Child and Family Services Review Board is designated to hear and
determine appeals of school board decisions to expel students. The decision of the Child and Family
Services Review Board is final.
Legal References:
Education Act, Part XIII; Ontario Regulation 472/07 Suspension and Expulsion of Pupils; Ontario Student Record
Guideline; Policy/Program Memorandum No. 128 The Provincial Code of Conduct and School Board Codes of
Conduct; PPM No. 141 School Board Programs for Students on Long-Term Suspension; PPM No. 142 School Board
Programs for Expelled Students; PPM No. 145 Progressive Discipline and Promoting Positive Student Behaviour
District References:
Administrative Procedure 378 Student Discipline: Suspension; AP 379 Student Discipline: Expulsion
Form F013-1 Notice of Suspension Appeal; Form F013-2 Board Suspension Appeal Decision; Form F013-3 Board
Expulsion Decision
Hastings and Prince Edward District School Board
Policy Handbook
Page 9 of 9
Form F013-1 Notice of Suspension Appeal
______________________________________________________________________
[on board letterhead]
NOTICE OF SUSPENSION APPEAL - DRAFT
[Date of issue]
[Parent/Guardian or Adult Student]
[Address]
Dear [Parent/Guardian or Adult Student Name]:
Re: Appeal of Suspension of [Student’s Name], [Date of Birth] from [Name of
School]
You have appealed the decision of principal [name] to suspend [student’s name/you]
from [name of school].
The appeal will be heard by the Student Discipline Committee of Hastings and Prince
Edward District School Board at [insert time and date] at [insert location].
You will find enclosed a copy of the information package that will be relied on by the
administration at the hearing and will be provided to the Student Discipline Committee.
The information package includes a copy of the notification of suspension, your letter
requesting the appeal, the principal’s report of the incident that resulted in the
suspension, and correspondence with respect to the suspension review. Also enclosed
please find a copy of [or excerpts from] Board Policy No. 13 Appeals and Hearings
Regarding Student Matters.
Please advise me at your earliest opportunity if you intend to bring legal representation
to the appeal.
Please be advised that if you fail to attend on time, the Student Discipline Committee will
wait for thirty (30) minutes and may then proceed to decide the matter in your absence.
Should you have any questions about the appeal process, please contact me [contact
information].
Sincerely,
Superintendent
Enclosure
c.c.
Principal
Director of Education
Ontario Student Record (OSR)
Form F013-2 Board Suspension Appeal Decision page one
______________________________________________________________________
[on board letterhead]
BOARD SUSPENSION APPEAL DECISION - DRAFT
[Date of issue]
[Parent/Guardian or Adult Student]
[Address]
Dear [Parent/Guardian or Adult Student Name]:
Re:
Decision of Student Discipline Committee of
Hastings and Prince Edward District School Board
Suspension Appeal of [Student’s Name], [Date of Birth] [Name of School]
Attached please find a copy of the decision of the Student Discipline Committee of
Hastings and Prince Edward District School Board regarding your suspension appeal,
dated [insert date].
The decision of the Student Discipline Committee is final and is not subject to further
appeal.
Should you have any questions, please contact me at [insert contact information].
Sincerely,
Superintendent
Enclosure
c.c.
Principal
Director of Education
Ontario Student Record (OSR)
Form F013-2 Board Suspension Appeal Decision page two
______________________________________________________________________
[on board letterhead]
Suspension Appeal Decision of the Student Discipline Committee of
Hastings and Prince Edward District School Board - DRAFT
Suspension Appeal Decision
IN THE MATTER OF SECTION 309
of the Education Act, as amended
-andIN THE MATTER OF an appeal by
[Name of Appellant] of the suspension
of [student’s name], a student of [school name].
DECISION
UPON being satisfied that the Student Discipline Committee has jurisdiction to conduct
the appeal pursuant to section 309 of the Education Act;
AND UPON being satisfied that the proper parties to the appeal are [name of appellant
and relationship to student] and [principal’s name], as principal of [school name];
AND UPON being satisfied that the parties received reasonable notice of the appeal;
AND UPON having provided an opportunity to the appellant to make submissions,
having heard the submissions of the principal, having read the materials submitted by
the parties, and having retired to consider the matter;
THE STUDENT DISCIPLINE COMMITTEE does hereby [confirm the suspension/
confirm the suspension but shorten its duration to [insert number] school days and
amend the record accordingly/ quash the suspension and expunge the record/confirm
the suspension but expunge the record on (insert the date or special conditions that
apply)].
THE DECISION OF THE STUDENT DISCIPLINE COMMITTEE is final.
DATED this [day] of [month], [year] and signed on behalf of the Student Discipline
Committee and Hastings and Prince Edward District School Board by the Chair of the
Student Discipline Committee.
[Board Name]
By _________________________________
Chair of the Student Discipline Committee
Form F013-3 Board Expulsion Decision page one
______________________________________________________________________
[on board letterhead]
BOARD EXPULSION DECISION - DRAFT
[Date of issue]
[Parent/Guardian or Adult Student]
[Address]
Dear [Parent/Guardian or Adult Student Name]:
Re:
Decision of the Student Discipline Committee of
Hastings and Prince Edward District School Board
Expulsion Hearing
[Student’s Name], [Date of Birth] [Name of School]
Expulsion Decision
Attached, please find the decision of the Student Discipline Committee of Hastings and
Prince Edward District School Board, dated [insert date].
Should you wish to appeal this decision, you may contact the Child and Family Services
Review Board at 416-327-4673 or 1-888-728-8823 within thirty (30) days of receipt of
this notice.
If the student has been expelled: Please also find attached information regarding the
educational program offered by the board at [insert name of alternative school for a
school expulsion] [or insert a description of the program for the student if the student has
been expelled from all schools of the board].
Should you have any questions, please contact me at [insert contact information].
Sincerely,
Director of Education
Enclosure
c.c.
Principal
School Superintendent
Ontario Student Record (OSR)
Form F013-3 Board Expulsion Decision page two
______________________________________________________________________
[on board letterhead]
Expulsion Decision of the Student Discipline Committee of
Hastings and Prince Edward District School Board - DRAFT
IN THE MATTER OF SECTION 311.3
of the Education Act, as amended
-andIN THE MATTER OF a recommendation by
[Name of Principal] [School Name] for the expulsion of
[name of student], a student of [school name].
DECISION
UPON being satisfied that the Student Discipline Committee of Hastings and Prince Edward
District School Board has jurisdiction to conduct the hearing pursuant to section 311.3 of the
Education Act;
AND UPON being satisfied that the proper parties to the hearing are [name of appellant and
relationship to student] and [principal’s name], principal of [school name];
AND UPON being satisfied that the parties received reasonable notice of the hearing;
AND UPON having provided an opportunity to the appellant to make submissions, having heard
the submissions of the principal, having read the materials submitted by the parties, having
considered the facts and any mitigating and/or other factors referred to by the parties, and having
retired to consider the matter;
THE STUDENT DISCIPLINE COMMITTEE does hereby impose an expulsion from [name of
school] and assign [name of student] to an educational program at [name of school] for the
following reasons: [INSERT REASONS FOR THE EXPULSION].
OR
THE STUDENT DISCIPLINE COMMITTEE does hereby impose an expulsion from all schools of
the board; assign [name of student] to a program for an expelled student; and require that [name
of student] successfully complete and meet the objectives of the program for an expelled student
before being re-admitted to a regular day school program in Ontario for the following reasons:
[INSERT REASONS FOR EXPULSION].
OR
THE STUDENT DISCIPLINE COMMITTEE does not hereby impose an expulsion; and does
hereby [confirm the suspension imposed by [name of principal]/ confirm the suspension imposed
by [name of principal] but shorten its duration to [insert number] school days and amend the
record accordingly/ quash the suspension and expunge the record].
DATED this [day] of [month], [year] and signed on behalf of the Student Discipline Committee and
Hastings and Prince Edward District School Board by the Chair of the Student Discipline
Committee.
By _________________________________
Chair of the Discipline Committee
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Progressive Discipline and School Safety Task Timeline 2007—2008 Success for All Students! Action Plan 4: Ensure all students and employees experience safe, effective, respectful, learning environments Board Report No. C-3
Page 1
January 28, 2008
Decision
To:
Information
X
The chair and members of the Hastings and Prince Edward District School Board
From: Jim Williams, Chair, Program and Human Resources Committee
Trish FitzGibbon, Superintendent of Special Education Services
Re:
Notice of motion: Student Discipline Committee
(Suspension Appeals and Expulsion Hearings)
Purpose
To give notice of a motion to the Board to create a Student Discipline Committee which will
respond to suspension appeals and expulsion hearings, as it relates to the responsibilities of
trustees to fulfill the requirements of the Education Amendment Act - Progressive Discipline and
School Safety.
Background
The Ministry of Education’s comprehensive review of the safe schools provision of the
Education Act and the subsequent amendments to the Act resulting in the passing of Bill 212,
(Progressive Discipline and School Safety), requires school boards to make revisions to their
current progressive discipline and safe schools policies and procedures to align with the
expectations of the new legislation, which will come into effect February 1, 2008. The board is
required to have a committee(s), as provided for in the Education Act, which will respond to
appeals of suspended students and hearings of students recommended for expulsion. The
committee(s) must consist of no fewer than three board members to conduct appeals of student
suspensions and expulsion hearings.
The new legislation requires that suspensions may be appealed within 10 schools days of the
commencement of the suspension. Where a student is suspended pending a decision
regarding expulsion and expulsion is not recommended, the suspension may be appealed and
notice must be given within 5 school days of receipt of the decision not to recommend
expulsion. Suspension appeals must be heard within 15 school days of receiving the notice. If
a board decides to expel a student, the student can be expelled from the student’s school or
from all schools of the board. If the board does not expel the student, the board will confirm the
suspension, shorten the suspension or withdraw the suspension and amend the record
accordingly. Expulsions may be appealed to the Child and Family Services Review Board
within 30 days of the board’s decision being received.
The new legislation requires a shorter response time to address appeals and expulsion
recommendations. The new legislation also directs boards to address expulsion decisions prior
to suspension decisions, in cases where students are being recommended for expulsion. In
addition, the new legislation also allows for one committee to address both the suspension
appeals and expulsion hearings, potentially expediting the decision-making process and
response to parents and/or students.
Current situation
The Hastings and Prince Edward District School Board has two separate committees - a
Suspension Appeals Committee and an Expulsion Hearings Committee. The Suspension
Appeals Committee and Expulsion Hearings Committee currently each appoint annually, five
trustees with a minimum of three trustees required to hear a suspension or expulsion appeal.
Board Report No. C-3
Page 2
January 28, 2008
Appendices
Not applicable
Notice motion
The Program and Human Resources Committee will move the following motion at the February
25, 2008 Board meeting:
That the Hastings and Prince Edward District School Board create a Student
Discipline Committee, combining the current Suspension Appeals and Expulsion
Hearing Committees for the remainder of this school year, to fulfill the
requirements of the Education Amendment Act - Progressive Discipline and School
Safety.
Respectfully submitted,
Jim Williams
Chair, Program and Human Resources Committee
Trish FitzGibbon,
Superintendent of Special Education Services
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