REGULAR AGENDA GREATER VERNON ADVISORY COMMITTEE MEETING CONSOLIDATED

GREATER VERNON ADVISORY COMMITTEE MEETING
Thursday, March 10, 2016
8:00 a.m.
REGULAR AGENDA
CONSOLIDATED
This document is a consolidation of the above-noted meeting agenda and includes the
addition of the document(s) listed below. Note that documents listed below that have been
brought forward at the meeting and form a part of the agenda will be found at the back of
this agenda package.
AGENDA ADDITIONS
Agenda Item No.
Subject
C.1
−
Okanagan Landing and District Community Association
PowerPoint presentation
E.5
−
Water Allocation Purchase for 5862 Bella Vista Road,
Vernon BC
REGIONAL DISTRICT OF NORTH OKANAGAN
GREATER VERNON ADVISORY COMMITTEE MEETING
Thursday, March 10, 2016
8:00 am
REGULAR AGENDA
A.
APPROVAL OF AGENDA
1. Greater Vernon Advisory Committee – March 10, 2016
(Opportunity for Introduction of Late Items)
(Opportunity for Introduction of Late Items – In Camera Agenda)
RECOMMENDATION 1
That the Agenda of the March 10, 2016 Greater Vernon Advisory Committee meeting
be approved as presented.
B.
ADOPTION OF MINUTES
1. Greater Vernon Advisory Committee – February 11, 2016
RECOMMENDATION 2
Page 1
That the minutes of the February 11, 2016 Greater Vernon Advisory Committee
meeting be adopted as circulated.
2. Greater Vernon Advisory Committee – Special – February 23, 2016
RECOMMENDATION 3
Page 6
That the minutes of the February 23, 2016 Greater Vernon Advisory Committee
Special meeting be adopted as circulated.
C.
DELEGATIONS
1. Okanagan Landing & District Community Association [HEUMAN, Val]
- Delegation Request Form
Page 8
Greater Vernon Advisory Committee
Agenda – Regular
D.
UNFINISHED BUSINESS
E.
NEW BUSINESS
-2-
March 10, 2016
1. Greater Vernon Water Treatment Cost Summary
− Staff report dated March 10, 2016
RECOMMENDATION 4
Page 9
That the report dated March 10, 2016 from the General Manager, Engineering
regarding a Greater Vernon Water treatment cost summary be received for
information.
2. Greater Vernon Advisory Committee – June 2016 Regular Meeting Date
The Federation of Canadian Municipalities Conference is scheduled for June 2-5,
2016.
RECOMMENDATION 5
That it be recommended to the Board of Directors the June 2, 2016 regular meeting of
the Greater Vernon Advisory Committee be rescheduled to June 9, 2016.
3. Greater Vernon Cultural Plan 2016
– Greater Vernon Cultural Plan – Draft Plan Review (as amended)
At the Greater Vernon Advisory Committee meeting held on February 23, 2016 the
following motion was moved and seconded:
That it be recommended to the Board of Directors, the Greater Vernon Cultural Plan
2016, included in the report dated February 15, 2016 and titled Greater Vernon
Cultural Plan – Draft Plan Review, as amended at the February 23, 2016 Greater
Vernon Advisory Committee meeting, be endorsed.
FOR INFORMATION
Page 12
Greater Vernon Advisory Committee
Agenda – Regular
-3-
March 10, 2016
4. 2016 Greater Vernon Arts, Culture and Youth Project Grant
– Staff report dated January 29, 2016
At the Board of Directors meeting held on February 24, 2016 it was moved and
seconded:
That the North Okanagan Optimists Club Heritage Fair be approved for grant funding
in the amount of $2,500; and further,
That the remaining applications be deferred to the March 10, 2016 Greater Vernon
Advisory Committee for consideration.
FOR DISCUSSION
F.
BUSINESS ARISING FROM DELEGATIONS
G.
REPORTS
Page 78
1. Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Committee
Meeting Minutes
RECOMMENDATION 6
That the following minutes of the Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee meetings be received for information:
- February 18, 2016
Page 93
- February 25, 2016
Page 96
- February 29, 2016
Page 99
2. Chief Administrative Officer’s Report
3. Chair’s Report
Greater Vernon Advisory Committee
Agenda – Regular
H.
-4-
March 10, 2016
IN CAMERA
RECOMMENDATION 7
That the regular meeting of the Board of Directors convene In Camera to deal with matters
deemed closed to the public in accordance with the following paragraphs of Section 90(1)
of the Community Charter:
(e) the acquisition, disposition or expropriation of land or improvements, if the council
considers that disclosure could reasonably be expected to harm the interests of the
municipality
(g) litigation or potential litigation affecting the municipality
I.
ADJOURNMENT
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item B.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the GREATER VERNON ADVISORY COMMITTEE of the
REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District
Office on Thursday, February 11, 2016.
Members:
Director J. Cunningham
Alternate Director J. Garlick
Director D. Dirk
Director B. Fleming
Director M. Macnabb
Alternate Director B. Spiers
Director A. Mund
T. Osborn
City of Vernon
District of Coldstream
District of Coldstream
Electoral Area “B”
Electoral Area “C”
City of Vernon
City of Vernon
Agricultural Representative
Staff:
D. Sewell
D. McTaggart
S. Banmen
T. Nelson*
K. Pinkoski*
P. Juniper
Z. Marcolin
R. Clark*
D. Douglas
Chief Administrative Officer
General Manager, Engineering
General Manager, Finance
Community Development Coordinator
Manager, Parks
Deputy Corporate Officer
Manager, Greater Vernon Water
Water Quality Manager
Clerk, Engineering
Also Present: Director R. Fairbairn*
Director C. Lord
Councillor G. Taylor
Councillor G. Kiss
Media and Public
Electoral Area “D”
City of Vernon
District of Coldstream
District of Coldstream
Chair
Vice Chair
Board Chair
* Denotes presence for part of meeting
CALL MEETING TO ORDER
The meeting was called to order at 8:02 a.m.
APPROVAL OF AGENDA
Greater Vernon Advisory Committee – February 11, 2016
Moved and seconded by Director Fleming and Alternate Director Garlick
That the Agenda of the February 11, 2016 Greater Vernon Advisory Committee meeting be
approved as presented.
CARRIED
Page 1 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item B.1
Greater Vernon Advisory Committee
Minutes – Regular
-2-
February 11, 2016
ADOPTION OF MINUTES
Greater Vernon Advisory Committee – January 7, 2016
Moved and seconded by Director Mund and Alternate Director Spiers
That the minutes of the January 7, 2016 Greater Vernon Advisory Committee meeting be adopted
as circulated.
CARRIED
Greater Vernon Advisory Committee – Special – January 20, 2016
Moved and seconded by Directors Macnabb and Fleming
That the minutes of the January 20, 2016 Greater Vernon Advisory Committee Special meeting
be adopted as circulated.
CARRIED
Greater Vernon Advisory Committee – Special – January 28, 2016
Moved and seconded by Agricultural Representative Osborn and Alternate Director Garlick
That the minutes of the January 28, 2016 Greater Vernon Advisory Committee Special meeting
be adopted as circulated.
CARRIED
DELEGATIONS
Water Allocation Purchase for 5862 Bella Vista Road, Vernon [PIGHIN]
No one was present to speak to the application.
Water Allocation Purchase for 9000 Buchanan Road, Coldstream [SMITH, TUTTLE]
No one was present to speak to the application.
NEW BUSINESS
Bylaw No. 2707 - Greater Vernon Water Rates Imposition
A motion relating to Greater Vernon Water Rates Imposition Bylaw No. 2707, 2016 was moved
and seconded by Directors Macnabb and Fleming.
Moved and seconded by Alternate Director Spiers and Director Dirk to amend Schedule A to
Greater Vernon Water Rates Imposition Bylaw No. 2707, 2016 as presented as follows:
− 2.b.ii be changed from $1.58 to $1.59
− 2.b.iii be changed from $2.37 to $2.32
− 2.c be changed from $1.58 per cubic metre to $1.67
CARRIED
Opposed: Directors Cunningham, Macnabb and Fleming
The main motion as amended was carried with the final wording being as follows:
That it be recommended to the Board of Directors Greater Vernon Water Rates Imposition Bylaw
No. 2707, 2016 as amended at the February 11, 2016 Greater Vernon Advisory Committee be
Page 2 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item B.1
Greater Vernon Advisory Committee
Minutes – Regular
-3-
February 11, 2016
given First, Second and Third Readings; and further,
That Greater Vernon Water Rates Imposition Bylaw No. 2707, 2016 be Adopted.
CARRIED
Opposed: Directors Cunningham, Macnabb and Fleming
Bylaw Enforcement Officer Appointment
Moved and seconded by Directors Dirk and Fleming
That it be recommended to the Board of Directors Mike Phillips, AScT, Engineering Technologist,
be appointed as Bylaw Enforcement Officer for the Regional District of North Okanagan.
CARRIED
Water Allocation Purchase for 5862 Bella Vista Road, Vernon [PIGHIN]
Moved and seconded by Agricultural Representative Osborn and Alternate Director Garlick
That it be recommended to the Board of Directors, the purchase of 0.8 hectare (ha) of water
allocation for the property located at 5862 Bella Vista Road, Vernon, B.C. and legally described
as Lot 1, Plan KAP18017 be authorized.
CARRIED
Water Allocation Purchase for 9000 Buchanan Road, Coldstream [SMITH, TUTTLE]
Moved and seconded by Agricultural Representative Osborn and Alternate Director Garlick
That it be recommended to the Board of Directors, the purchase of 2.26 hectares (ha) of water
Allocation for the property located at 9000 Buchanan Road, Coldstream B.C. and legally
described as Lot 161, Section 19, Township 6, Plan KAP1217 Except Plan KAP46623 be
authorized.
CARRIED
Drought Stakeholder Working Group
Moved and seconded by Director Dirk and Alternate Director Garlick
That it be recommended to the Board of Directors, the establishment of an informal Drought
Stakeholder Working Group with the intent to provide stakeholder input to drought/water supply
issues and communication strategies be endorsed.
CARRIED
Information requested from the Greater Vernon Advisory Committee January 7, 2016
Moved and seconded by Directors Dirk and Fleming
That the memo from Stantec dated March 12, 2015 and titled “Duteau Creek Water Treatment
Plant – Filtration Pilot Testing Report Peer Review”, be received for information.
CARRIED
Amendment to Community Gardens in Greater Vernon – Policy No. GVPRC-002
Moved and seconded by Directors Fleming and Dirk
That it be recommended to the Board of Directors, the Regional District Policy No. GVPRC-002
be amended to include a list of designated Greater Vernon community gardens, as outlined in the
report dated January 19, 2016, and titled Amendment to Community Gardens in Greater Vernon
– Policy No. GVPRC-002.
CARRIED
Page 3 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item B.1
Greater Vernon Advisory Committee
Minutes – Regular
-4-
February 11, 2016
Lease Renewal – Community Garden at Okanagan College
Moved and seconded by Directors Dirk and Fleming
That it be recommended to the Board of Directors, the lease agreement between Okanagan
College and the Regional District of North Okanagan, dated May 1, 2012, for the Regional
District’s use of property owned by Okanagan College for the purposes of operating a community
garden, be renewed according to the terms of the Renewal Agreement letter dated January 18,
2016.
CARRIED
Moved and seconded by Directors Dirk and Fleming
That it be recommended to the Board of Directors, the 1.7 acre area legally described as: Parcel
Identifier: 011-381-400, Lot 5, Section 22, Township 6, ODYD Plan 1961 Except Plans 37599 and
38856, Vernon BC, and locally referred to as Patchwork Farms, be added as a designated
community garden within Schedule “A” of the Community Gardens in Greater Vernon Policy No.
GVPRC-002.
CARRIED
2016 Greater Vernon Arts, Culture and Youth Project Grant
A motion regarding funding from the Greater Vernon Arts, Culture and Youth project grant
program for 2016 was moved and seconded by Director Dirk and Alternate Director Garlick. After
debate and amendments the following motion was voted on:
That it be recommended to the Board of Directors, North Okanagan Optimists Club Heritage Fair
be approved for grant funding in the amount of $2,500; and further,
That the remaining applications be deferred to the March 10, 2016 Greater Vernon Advisory
Committee for consideration.
CARRIED
Greater Vernon Parks, Recreation and Culture
Moved and seconded by Directors Dirk and Fleming
That the letter from the District of Coldstream, dated January 14, 2016 and titled “Assent for
Adding the Science Centre building and subsequently the Science Centre to the Sub-Regional
Parks and Recreation Service”, be received for information.
CARRIED
Page 4 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item B.1
Greater Vernon Advisory Committee
Minutes – Regular
-5-
February 11, 2016
REPORTS
Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Committee Meeting
Minutes
Moved and seconded by Director Dirk and Agricultural Representative Osborn
That the following minutes of the Greater Vernon Water 2012 Master Water Plan Stakeholder
Advisory Committee meetings be received for information:
- January 14, 2016
- January 21, 2016
CARRIED
IN CAMERA
Moved and seconded by Directors Fleming and Mund
That the regular meeting of the Greater Vernon Advisory Committee convene In Camera to deal
with matters deemed closed to the public in accordance with the following paragraph(s) of Section
90(1)(e) of the Community Charter.
CARRIED
The regular meeting of the Greater Vernon Advisory Committee adjourned to meet In Camera at
9:30 a.m.
The regular meeting of the Greater Vernon Advisory Committee reconvened at 9:37 a.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:38 a.m.
CERTIFIED CORRECT
Chair
Juliette Cunningham
Deputy Corporate Officer
Paddy Juniper
Page 5 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item B.2
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a SPECIAL meeting of the GREATER VERNON ADVISORY COMMITTEE of the
REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District
Office on Tuesday, February 23, 2016.
Members:
Director J. Cunningham
Alternate Director J. Garlick
Director D. Dirk
Director B. Fleming
Director M. Macnabb
Director C. Lord
Director A. Mund
City of Vernon
District of Coldstream
District of Coldstream
Electoral Area “B”
Electoral Area “C”
City of Vernon
City of Vernon
Staff:
D. Sewell
S. Banmen
T. Nelson
Chief Administrative Officer
General Manager, Finance
Community Development Coordinator
Also Present: Director R. Fairbairn
Councillor G. Taylor
Electoral Area “D”
District of Coldstream
Chair
Vice Chair
Board Chair
Media and Public
CALL MEETING TO ORDER
The meeting was called to order at 8:00 a.m.
APPROVAL OF AGENDA
Greater Vernon Advisory Committee – February 23, 2016
Moved and seconded by Director Macnabb and Alternate Director Garlick
That the Agenda of the February 23, 2016 Greater Vernon Advisory Committee special meeting
be approved as presented.
CARRIED
NEW BUSINESS
Greater Vernon Cultural Plan – Draft Plan Review
A motion relating to the Greater Vernon Cultural Plan Draft Plan Review was moved and
seconded by Directors Fleming and Mund.
Moved and seconded by Directors Dirk and Mund to amend the Greater Vernon Cultural Plan as
presented as follows:
That the following item be added to the 2016 Greater Vernon Cultural Plan document after “Role
and Scope of the Regional District’s Greater Vernon Cultural Services” under a new subtitle
“Context”:
Page 6 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item B.2
Greater Vernon Advisory Committee
Minutes – Special
-
-2-
February 23, 2016
It is recognized that "Culture" has a wide horizon of activities and that the
Regional District works within a finite capacity in providing support and venues to
facilitate cultural activities.
CARRIED
After debate and amendments, the main motion as amended was carried with the final wording
being as follows:
That it be recommended to the Board of Directors, the Greater Vernon Cultural Plan 2016,
included in the report dated February 15, 2016 and titled Greater Vernon Cultural Plan – Draft
Plan Review, as amended at the February 23, 2016 Greater Vernon Advisory Committee meeting,
be endorsed.
CARRIED
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:28 a.m.
CERTIFIED CORRECT
Chair
Juliette Cunningham
Chief Administrative Officer
David Sewell
Page 7 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item C.1
REGIONAL DISTRICT OF NORTH OKANAGAN
REQUEST TO APPEAR AS A DELEGATION
OKANAGAN LANDING & DISTRICT COMMUNITY ASSOC.
Name of Person or Group Making Presentation:
(Please Print)
Contact Information:
First Name:
Street Address:
City:
Province:
Phone:
VAL
Last Name:
HEUMAN
7813 OKANAGAN LANDING RD.
VERNON
BC
Postal Code:
V1H1H2
250-308-4830
Email: [email protected]
In order that we may process your request, please indicate which department and / or staff member you have
been in contact with: TANNIS NELSON
Subject of Presentation:
PICNIC PAVILION IN PADDLEWHEEL PARK
Purpose of Presentation:
✔
Information Only
Request a Letter of Support
Request Funding
Other (provide details)
The Okanagan Landing & District Community Association is requesting that RDNO Parks and Recreation
Department join in partnership with a few other organizations and businesses in Vernon to fund a Picnic Pavilion in
Paddlewheel Park for use by the residents of Vernon and surrounding area as well as many visiting tourists.
Are there any deadlines around your request?
yes
no
Will you be providing supporting documentation?
yes
no
If yes:
✔
Deadline Date: April 1, 2016
provide handouts at meeting
included in agenda package (submit one copy no later than 10 day prior to your requested
appearance)
Technical Requirements:
Will you be using a PowerPoint presentation?
yes
no
If yes, you are required to submit your presentation prior to the meeting date to allow sufficient time to transfer the
presentation onto the Boardroom computer and to ensure that your software requirement is compatible with the
Regional District’s software system. Please note that delegations are limited to 10 minutes in length unless
otherwise previously arranged or unanimous vote of the Board or Committee members present.
Following receipt of your request, your information will be reviewed by the Corporate Officer and you will be notified as to how your request will proceed. Be advised that
submission of your request does not constitute approval to appear. If you receive confirmation that your request has been approved or denied, you will be advised as such. If
you receive approval to appear as a delegation, you will be provided with the date, time and location of the meeting.
INTERNAL USE ONLY
Reviewed and Approved to Appear as a Delegation
Type of Meeting: Greater Vernon Advisory Committee
Date: March 10, 2016
Please note that all information provided on the request form will be included in a public meeting agenda and as such considered a
matter of public information.
Page 8 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.1
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5720.16.08
TO:
Greater Vernon Advisory Committee
FROM:
Engineering
DATE:
March 10, 2016
SUBJECT:
Greater Vernon Water Treatment Cost Summary
RECOMMENDATION:
That the report dated March 10, 2016 from the General Manager, Engineering regarding a Greater
Vernon Water treatment cost summary be received for information.
BACKGROUND:
At the Greater Vernon Advisory Committee (GVAC) meeting held on January 20, 2016, staff were
requested to prepare a report regarding the differences concerning the total treatment cost and total
volume of water treated at the Duteau Creek and Mission Hill Water Treatment Plants in the 2011
Greater Vernon Water (GVW) Annual Report vs . that reported in the December 17, 2015 GVW 2012
Master Water Plan Stakeholder Advisory Committee minutes.
To clarify the request by Councillor Kiss, at our request he provided the following clarification of what
he would like staff to comment on: "is that comparing unit costs of treatment between Duteau and
Mission Hill is like comparing apples to oranges. All of the treated water from Mission Hill (MH) is billed
to domestic customers (domestic and /Cl). Only about 25% of Duteau Creek (DC) treated water is billed
to the same customers. Thus, in reality the treatment costs are magnified at DC. For instance, if all
customers were billed domestic rates at DC for 2011 then the $127 would be representative. But since
only about 25% of the water was billed to domestic rates, the actual cost was more like $508/megalitre
(ML) (some water in Coldstream is supplied by MH). Even if I use% for DC, the cost per ML would be
$470. That is still 6 times higher than ML."
DISCUSSION:
The Duteau Creek Water Treatment Plant (DCWTP) was commissioned in the fall of 2010. A summary
of the water treatment plant cost vs. total water treated at both of our major water treatment plants has
been prepared annually since 2011. Our accounting of costs for each water treatment plant has been
improving every year since 2011. In 2011 and 2012, many operating costs were an estimate as the
City of Vernon operated the plants. A more detailed accounting system was implemented in 2013 when
the Regional District of North Okanagan (RDNO) took over the operation of each plant and actual
operating costs are now allocated to the DCWTP or the Mission Hill Water Treatment Plant (MHWTP);
however, we must still provide estimates for man-hours at each treatment plant. The summary for
annual water supply and cost at each plant is prepared as a tool to compare the relative efficiencies for
water treatment at the respective plants and is attached to this report for information.
Page 9 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.1
Report to:
From:
Re:
GVAC
Engineering
Greater Vernon Water Treatment Cost Summary
File No.: 5720.16.08
March 10, 2016
Page 2 of 2
The summary provides an estimate for actual treatment cost and is not intended to separate the cost
for production of agricultural water vs. domestic water. Should GVW move in the direction to fully
separate the agricultural and domestic supplies then it would be appropriate to assess the cost of
production of water for agricu ltural vs. domestic customers. Currently, given the degree of separation
for the agricultural sector, we must provide treated water for agricultural purposes whether the water is
supplied from MHWTP or the DCWTP. Currently, a majority of the treated agricultural supply comes
from the DCWTP for the following reasons:
• the configuration of the water distribution system has a trunk water distribution system to deliver
the large volume of water required over the summer months,
• the supply of the large volumes of water can be supplied through a gravity system, and
• the limited water licence volume of 8,842 megalitres/ year on Kalama lka Lake vs . 34,582
megalitres/year on Duteau Creek.
Even though we can supply irrigation water from either the MHWTP or DCWTP, operationally we
choose to supply a majority of the irrigation water through the Duteau Creek system for the above
reasons and when we supply irrigation water from the MHWTP, additional pumping is required to service
a majority of the agricultural lands.
Attachment: Summary of Water Treatment Plant Cost per Megalitre
Page 10 of 101
Page 11 of 101
--
-~
$625,577
$524,275
$0
$0
$108
Total O&M Cost
Summer Average cost/ML
Winter Average cost/ML
Annual Average cost/ML
I
36%
$133 I
$205
$468
$2,105,173
2. The additional cost to pump Kalamalka Lake water from PZ 483 to PZ 580 is $40/ML.
$100
$408
$1,976,104
$146
15,816
I
37%
15,964
$114
$540
$165
II
2014 I
$104 I
$82
$131
$1,823,395
50%
% of Water Licence
$2,327,779
2013
19,768
46%
2012 I
2011 I
21,585
Volume Treated (ML)
Year
43,424 ML/year
Water Licen se available =
$128
$150
Total of both sources
-
$71
-
75%
6,609
2014
$121
$83
$409
$690,135
$83
$107
$654,858
58%
$76
-
2013 I
5,116
27%
2014 I
9,355
$1,133,260
8,842 ML/year
$136
$318
$98
Annual Average cost/ML
-
-
$1,450,315
Winter Average cost/ML
$59
-
84%
7,413
Summer Average cost/ML
Total O&M Cost
93%
-
8,210
Volume Treated (ML)
% of Water Licence
Notes: 1. Final 2015 financial statements have not been posted.
-
2011
Year
2012
Water License available =
Kalamalka Lake Water Source
$118
Annual Average cost/ML
$127.27
$325
~
$87
$1,451,830
Winter Average cost/ML
-
$1,702,202
39%
% of Water Licence
Total O&M Cost
-Summer Average cost/ML
10,700
12,355
I
13,375 I
31%
2013
2012
2011
Year
Volume Treated (ML)
36%
34,582 ML/year
Water License available =
Duteau Creek Water Source
Summary of Water Treatment Plant Cost per Megalitre
-
$86
2015
$120
$241
$118
$397
$174
39%
$2,024,028
17,142
2015
$115
$88
$156
$745,392
6,475
-73%
--
-
$1,278,636
31%
10,667
2015
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.1
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5809.04/GVCulturalPlan
TO:
Greater Vernon Advisory Committee
FROM:
Parks, Recreation and Culture
DATE:
February 29, 2016
SUBJECT:
Greater Vernon Cultural Plan, 2016
SUMMARY:
At a special meeting of the Greater Vernon Advisory Committee, held on February 23, 2016, the
Committee passed the following motion:
That it be recommended to the Board of Directors, the Greater Vernon Cultural Plan
2016, included in the report dated February 15, 2016 and titled Greater Vernon
Cultural Plan - Draft Plan Review, as amended at the February 23, 2016 Greater
Vernon Advisory Committee meeting, be endorsed.
The amended draft of the Greater Vernon Cultural Plan, 2016, has been included as Attachment "A",
and is being brought back to the Committee for information, highlighting the amendments from the
February 23rd meeting in red text.
NEXT STEPS:
The final Cultural Plan document will be sent to the Board of Directors for endorsement, as
recommended by the Greater Vernon Advisory Committee.
is
son
unity Development Coordinator
General Manager, Finance
Page 12 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
2016
GREATER
VERNON CULTURAL PLAN
Page |13
of 101
| 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
BL
AN
K
PA
G
E
Attachment "A"
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH
OKANAGAN
Page
14 of
101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
Executive Summary
The development of the Greater Vernon Cultural Plan, 2016, adopted in March 2016, was a notable
achievement being the first adopted cultural plan for the Greater Vernon community. The plan
provides clarity and direction that will help to facilitate a coordinated effort in support of the cultural
health and development of the community.
In March 2014 the Regional District approved the terms of reference for the Greater Vernon Cultural
Plan Steering Team. A twenty-four person committee that was comprised of Regional District
Directors, community representatives, and municipal and Regional District staff, the Steering Team
was mandated to work alongside the political lead, being the Greater Vernon Advisory Committee, on
the development of Greater Vernon’s long-term plan for culture.
The planning process was extensive; a multi-pronged approach to research, plan development and
community consultation was accomplished through a thorough review of local planning documents,
six Steering Team workshops, nine Greater Vernon Advisory Committee workshops, and eleven public
input opportunities. These in-person opportunities were supplemented with outreach through a
questionnaire that was made available in the Greater Vernon Leisure Guide and online.
Ensure intergovernmental and community
implementation of the cultural plan.
Support Greater Vernon arts and culture
projects.
Monitor and report on progress of cultural
plan implementation.
P la ce s & Sp ace s
Ensure the healthy use and condition of
existing cultural facilities.
Enable the development of new cultural
facilities.
Encourage a culturally vibrant and connected
public realm.
Promote natural areas as cultural assets.
Increase economic development through
cultural development.
Cultural Capacity
Leadership
The following are the strategic themes and key objectives that were distilled from the extensive
community input and outlined in this Culture Plan:
Support the health and development of
cultural not-for-profit organizations.
Support and encourage special events.
Celebrate and protect our cultural heritage.
Increase awareness of and participation in
local cultural activities.
Support youth engagement in culture.
Increase communication and collaboration
with Okanagan First Nations.
Support neighbourhood cultural projects.
Protect, support and encourage public art.
This plan provides clarity around roles and responsibilities, in addition to strategies that will support
the many community partners in working together toward their common vision of a culturally vital
and inspired community.
GREATER
VERNON CULTURAL PLAN
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Attachment "A"
TABLE OF CONTENTS
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16 of
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MACKIE LAKE HOUSE (FOUNDATION)
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
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Attachment "A"
INTRODUCTION
What is Culture? . . . . . . . . . . . . . . . . . . . . 1
Why Culture Matters . . . . . . . . . . . . . . . . . 2
Culture in Greater Vernon . . . . . . . . . . . . . . 4
The Historical Role of the Regional District . . . . . . 5
PL AN OVERVIEW + PROCESS
Plan Process . . . . . . . . . . . . . . . . . . . . . . 7
Issues and Opportunities . . . . . . . . . . . . . . . 9
VISION + GUIDING PRINCIPLES
Vision . . . . . . . . . . . . . . . . . . . . . . . . . 15
Guiding Principles . . . . . . . . . . . . . . . . . . 16
ROLE AND SCOPE OF REGIONAL DISTRICT GREATER VERNON CULTURAL SERVICES
Role . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Scope . . . . . . . . . . . . . . . . . . . . . . . . . 17
PL AN OBJECTIVES & STRATEGIES
Cultural Leadership . . . . . . . . . . . . . . . . . . 23
Cultural Capacity . . . . . . . . . . . . . . . . . . . 26
Cultural Places and Spaces . . . . . . . . . . . . . . 36
APPENDICES
Motion extracts . . . . . . . . . . . . . . . . . . . . 50
Volume 2 documents . . . . . . . . . Found separately
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INTRODUCTION
What is Culture?
Why Culture Matters
Culture in Greater Vernon
The Historical Role of RDNO
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VERNON & DISTRICT PERFORMING ARTS CENTRE
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The purpose of the Cultural Plan for Greater Vernon is to:
Attachment "A"
• Articulate a sustainable, authentic, long-term vision for cultural vitality in Greater Vernon.
• Identify possibilities for connections and partnerships between and among cultural organizations
and other stakeholders.
• Present opportunities for collaboration among the Regional District of North Okanagan, the City
of Vernon and the District of Coldstream.
• Provide policy directions, as well as direction and considerations for Plan implementation.
What is Culture?
Culture in Greater Vernon is the interaction between the community’s values, atmosphere or feel,
education, creativity, and the cultural resources of it’s places and the people who live or have lived
there.
VALUES
MACKIE LAKE HOUSE (FOUNDATION)
Memories, stories, ideas, and
beliefs that are cherished and
preserved for present and
future generations.
ATMOSPHERE
VERNON & DISTRICT PERFORMING ARTS CENTRE
F eelings we get from a place,
the activity, and the energy
that spills out onto the street,
or the active culture of a place
that is experienced in local
shops, restaurants, public
places & spaces.
CREATIVITY
VERNON PUBLIC ART GALLERY
Experiences of excellence and
creative expression that is
conveyed and created through
artist talent in theatres,
studios, community programs
and spaces, and galleries,
to name a few.
Every community has values, atmosphere and creative talent, and it is the characteristics and
interplay between these elements that make a place distinctive from other communities.
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 1
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Why Culture Matters
Attachment "A"
Culture and Quality of Life
Culture enriches people’s day-to-day lives, sometimes in intangible ways. Culture provides enjoyment
and appreciation of all creative endeavours, and through culture, the community shares its stories
and history, and is able to learn about itself and others. Culture includes the richness of knowledge
about an area’s social history, and the wonders of the natural world.
A successful community is one that is responsive to the needs of all its residents for the varied
experiences that go under the heading “culture.” This can include enjoying a live jazz performance
and participating in a public debate about books; glass-blowing at a community art centre and quiet
contemplation of a masterpiece in a gallery; dance classes for children and birding groups for seniors;
and so on.
Cultural spaces and places help foster the development of community identity and a pride of
place that not only attracts and retains residents, but also create interesting and engaging cultural
experiences for visitors to the community. Greater Vernon’s cultural spaces and places give it a
welcoming, charming and unique character that residents and visitors alike recognize as a place they
can create, perform, exhibit, learn, engage and be entertained.
Culture can also enhance quality of life through special cultural events, festivals, and performances,
of which Greater Vernon enjoys many over the course of the year. Like Greater Vernon’s cultural
places, these events provide opportunities for residents to gather socially and celebrate the culture
and diversity of the community by showcasing local cultural resources and artistic talent to both
residents and visitors.
“Greater Vernon’s culture is
vital, rich and alive – keep it up!”
~ Public input received at Sunshine Festival
2
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The Economic Benefits of Culture
Attachment "A"
The economic contribution of artists, artisans, creators and the many other participants in the
emerging creative economy is very significant. When their impact on the retail sector, tourism,
culinary, hospitality, travel and many other key elements of the Greater Vernon economy are included,
the creative economy is a multi-million dollar part of the local economy that has significant and
rapid growth potential to add to local jobs and improve our prosperity as a major community in the
Okanagan region and province.
Today, a vibrant art and cultural sector is crucial to attracting and retaining a talented labor force,
creating an environment favourable to innovation, attracting investment and promoting tourism.
The rich and distinctive cultures of large cities such as Vancouver, Seattle, Calgary and Toronto, and
smaller communities such as Tofino, Whistler, Osoyoos and Kelowna are not so much evidence of
these communities’ economic prosperity as they are factors that give rise to it.
Municipalities that adopt culture as an economic engine have gained positive economic benefits
for their communities. Cultural industries create job growth, turn commonplace communities into
desired destinations, generate interconnections between arts and business, invigorate urban areas,
entice skilled workers, and create spin-off industries.
Greater Vernon’s economic base is diverse, including natural resources, agriculture, retail, military,
and manufacturing, and increasingly, creative and knowledge-based industry dependent on skilled
creative professionals.
Greater Vernon is well positioned to benefit from integrated cultural planning because the community
already offers a quality lifestyle that is the desire of many other cities and is becoming more and
more appealing. The community has a growing wealth of cultural assets that can leveraged to attract
creative people in many fields to live, work and invest in Greater Vernon.
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Culture in Greater Vernon
Attachment "A"
Greater Vernon is home to many organizations that together create a rich diversity of culture,
which includes artist organizations, performance venues, museums, galleries, historic buildings and
sites, nature clubs, and festivals. Some of Greater Vernon’s key cultural assets include facilities and
organizations that provide a wide range of cultural programs to the community. This (by no means
complete) list includes:
• Allan Brooks Nature Centre
• Arts Council of the North Okanagan
• Bishop Wild Bird Sanctuary
• Caetani Cultural Centre
• Coldstream Women’s Institute Hall
• Gallery Vertigo
• Greater Vernon Museum and Archives
• Mackie Lake House
• North Okanagan Chapter Federation of Canadian Artists
• Okanagan Science Centre
• Okanagan Symphony Orchestra
• O’Keefe Ranch
• Powerhouse Theatre
• Vernon Community Arts Centre
• Vernon Community Music School
• Vernon and District Performing Arts Centre
• Vernon Camera Club
• Vernon Film Society
• Vernon Jazz Club
• Vernon Public Art Gallery
• Vernon Public Library
4
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Attachment "A"
The Historical Role of the Regional District in
Greater Vernon Cultural Services
The Regional District of North Okanagan has historically provided cultural services to the Greater
Vernon area, as set out by a service establishment bylaw (Greater Vernon Parks, Recreation and
Culture Service Conversion and Service Establishment Bylaw No. 1648, 2000). This Bylaw defines the
scope of the Regional District’s role in providing cultural services by determining the types of cultural
services and organizations it will support, as well as identifying how these services and organizations
will be supported.
The cultural functions and/or facilities included in the Bylaw are: Museum; Art Gallery; Boys and Girls
Club; Arts Council; Caetani House; and Cultural grants; Literacy and Youth Initiatives Society of the
North Okanagan (Teen Junction). Over the years, the provision for “cultural grants” has allowed other
groups and services not specified within the bylaw to be eligible for funding.
The Regional District supports these organizations and/or the services provided by these organizations
through operating grants, as well as grants-in-aid. The Regional District also offers a project grants
program, which provides funding to non-profit organizations for a variety of types of projects,
including festivals, events, and capital improvements. Additionally, cultural Services in Greater Vernon
are supported by the equivalent of a 0.8 FTE (full-time employee), which is currently split between
three employees within the Regional District.
In 2015, the Regional District dedicated annual funding of roughly $1.65 million to support Greater
Vernon cultural facilities, organizations and activities, amounting to an investment of $27* per capita.
This per capita investment is in-line with other Okanagan communities, including its culturally-vital
neighbour, Kelowna.
the reduction is due to the debt from the PAC being removed in order to
make the annual funding investment consistent, and therefore comparable,
with Kelowna’s annual investment calculation. The per capita investment
did not change, as the population numbers used in the initial calculation
were from census 2011, and the new figures were from the 2015 BC Stats
*This calculation did not include debt payments associated with the Performing Arts Centre, or any value that
would be associated with the free use of the publicly-owned buildings, including tax exemption. It also does not
include the Vernon branch of the Okanagan Regional library (which has debt payments associated to it for City
of Vernon residents), or any contribution that the City of Vernon independently makes towards arts and culture
(such as their contribution to the murals, or the Civic Sounds music in the park). The calculation also excludes
any cultural investment by the District of Coldstream, including the recent acquisition of the Coldstream Women’s
Institute Hall, which is used primarily for cultural activities such as dances and farmers markets.
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Attachment "A"
PLAN PROCESS + DEVELOPMENT
6
1
Plan Process
2
Issues and Opportunities
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GALLERY VERTIGO NORTH OKANAGAN ARTISTS ALTERNATIVE
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
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Attachment "A"
Plan Process
The development process of the plan included three phases: audit and analysis; direction setting and
plan development.
Audit and Analysis
In order to be effective, a cultural plan needs to be positioned within the community context, and create links
between other local government planning document and decision-making processes. It also must encourage
the consideration of culture in future planning exercises. This is particularly important in the case of Greater
Vernon, where the provision of the community’s cultural services is through a sub-regional partnership at the
Regional District level; in this case, some aspects of supporting policy and services are the responsibility of the
other municipal partners, such as the City of Vernon or the District of Coldstream. The following image depicts
a few of the key planning documents that were reviewed as part of the development of this plan.
District of
Coldstream
RDNO
RDNO
Silver Star Official
Community Plan,
RGS Monitoring &
Evaluation Report, 2011
2004
Central Coldstream
Neighbourhood Plan,
2011
RDNO
RDNO
Official Community Plan
Electoral Areas
B & C, 2014
Regional Growth Strategy,
2011
District
Coldstream
Arts Council
North Okanagan,
of
of the
Draft OCP 2015
City of Vernon
City of Vernon
Economic Dev Strategic
Action Plan:
2014-2015
City Centre
Neighbourhood Plan,
2011
City of Vernon
Official Community Plan
City of Vernon
Tourism & Marketing
Plan, 2015
City of Vernon
Economic Development
Plan, 2013
Greater Vernon
Museum &
Archives
Vernon
District
Performing Arts
Centre Society
Strategic Plan
2009-2013
Strategic Plan
2009-2013
Greater Vernon
Chamber of
Commerce
Cultural Plan,
City of Vernon
2014
Social Planning
Council
Vernon Immigration
Survey Results, 2014
Vernon
Settlement
Strategy
Strategic Plan
2009-2013
Strategic Plan 2015
Greater Vernon
Council Strategic Plan:
2015-2018
Vernon Public
Art Gallery
and
Downtown Vernon
Association
Strategic Plan
2015-2017
Phase 1 - Community
Mapping
Strategic Plan
Community
Futures of the North
Okanagan
NOAA - Gallery
Vertigo
Strategic Plan
2009-2013
Mackie Lake
House Foundation
Strategic Plan
2009-2013
Okanagan Science
Centre
Strategic Plan
2009-2013
2014-2015 Annual
Report
Many of the plans that were reviewed indicated some consideration of cultural development. The
hope is that some of the objectives within the Culture Plan may be supported through goals and
actions identified within other strategies, and that the Plan may serve as a guide for ensuring that
culture is considered in the development of future planning documents.
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Plan Process
Attachment "A"
Greater Vernon Advisory Committee & Steering Team
Workshops
This plan was developed with ongoing input and over-sight from the
RDNO Cultural Services staff, the Greater Vernon Advisory Committee
(GVAC), and a project Steering Committee – a twenty-four member
body representing the cultural sector, business community, and the
RDNO. From June to September 2014, both these groups met five times
– roughly once a month. Through this process, the groups were able
to help identify key issues and opportunities, and develop a vision and
guiding principles, as well as draft policy directions.
Public Engagement
The Plan has also been informed by ongoing input from the public. Over
the course of the project, RDNO Community Development Coordinator
attended, along with members of the Steering Team, eleven separate
public events in Greater Vernon with a pop-up Cultural Plan display
and information booth and interactive feedback poster board. This
highly effective form of direct outreach helped raise the profile of
the Plan in the community and generated hundreds of individual
comments on cultural issues and opportunities. This direct outreach
was supplemented by a questionnaire which was placed in the Greater
Vernon Parks and Leisure Guide, and an online questionnaire which was
available on the RDNO website.
Development of implementation actions
SUNSHINE FEST EVENT
8
From the direction set by the Policy Directions document, the Steering
Team met again, along with several meetings of the Greater Vernon
Advisory Committee in order to determine the steps that would be
necessary to achieve each of the objectives. The Greater Vernon
Advisory Committee strongly focused on the Cultural Leadership and
Places and Spaces issues, while the Steering Team worked on the
Cultural Capacity issues.
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Attachment "A"
Issues and Opportunities
At the initial direction setting step in the planning process, the Greater Vernon Advisory Committee
(GVAC) and Steering Team identified the following key issues and opportunities that they wanted to
see addressed through the Cultural Plan:
1. Review the Regional District’s approach to cultural funding
Both the Regional District representatives, as well as members of the cultural community identified
issues with the mechanics of how the Regional District funds and supports cultural services. While
the current bylaws and policies do provide some direction on how cultural services should be funded,
they have also been interpreted in different ways over the years. This has led to a situation where
neither the Regional District nor the cultural community has the desired level of certainty over
which cultural organizations are eligible for certain types of funding, and at what funding levels and
expectations. The Plan provides recommendations that will give greater clarity for both the decisionmakers as well as potential funding applicants.
2. Establish priority facility needs
Steering Team and GVAC members noted the need for a clearer and criteria-based decision-making
process for establishing funding priorities for new cultural facilities. They identified that the process
should take into consideration the spacial needs of the community for cultural programming, the
existing spacial capacity that may be available, and the financial capacity of the community.
3. Provide greater stability in funding
For the most part, the RDNO provides funding on a year-to-year basis. Short term funding provides
maximum flexibility and reduces risk to the RDNO. On the other hand, longer term funding such
as through a multi-year funding agreement, provides the facility operator with greater security of
tenure, which can assist in obtaining private financing. It can also provide greater budgeting security
to the RDNO.
4. Improve community access to publicly-owned and funded resources
Many publicly funded facilities and spaces are not fully accessible to non-profit groups. The situation,
by comparison, is better with recreation facilities, which offer subsidized rates for youth participants,
for example. Also, onerous fees and insurance requirements can act as a barrier to small groups
looking to organize arts and cultural events in local parks.
5. Foster collaboration and partnerships
The Plan should identify ways to foster cultural collaboration. In the case of collaboration among
cultural groups, this might include making it easier for groups to share space, equipment, and
information. There are several good examples of collaboration between the cultural community and
government, but this could be broadened. The Plan should also facilitate collaboration between
business and cultural groups. Additionally, the Plan should explore the feasibility of collaborative
efforts to:
• Better incorporate the arts into the education system
• Provide opportunities for involvement in arts and culture as part of health / mental health
programs
• Include agricultural and environmental issues into the Plan
• Encourage greater ethnic diversity and First Nations inclusion in cultural events
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Attachment "A"
VERNON MARKET
6. Help make information related to culture more accessible
Greater Vernon needs a one-stop source of information on all things to do with culture: upcoming
events, programs, and cultural organizations. While there are many sources of information, no one
source is recognized by the community as being adequately comprehensive and up-to-date.
7. Promote and strengthen the local cultural scene to help attract new residents and
visitors to Greater Vernon
It is recognized that a community’s cultural amenities are an important determinant in attracting
new residents and visitors, and that attracting new residents and visitors is an important component
of an economic development strategy. The Plan should identify ways for Greater Vernon to promote
its existing cultural amenities in order to help grow the local tourism sector as well as attract new
residents.
8. Make Greater Vernon more culturally vibrant
Some participants, both on the Steering Team as well as the public, feel that Greater Vernon is
lacking in cultural vitality. The scope of what it means to improve the local cultural scene in general is
admittedly broad, but there are many potential initiatives and ideas that have been investigated and
included as part of the Plan.
COLDSTREAM MARKET
10
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Attachment "A"
Summary of public feedback
Results of Public Input
The following tables show the most common responses to each of the questions. Responses shown are those that were
given by at least 5% of respondents. The full results of the public input can be found in the Policy Directions document
included in Volume 2 to the Cultural Plan.
1. When it comes to culture, Greater Vernon needs ...
More venues for performing arts, especially live music
16%
More special events/ festivals
16%
More cultural facilities and activities for youth
14%
A new art gallery
13%
A more vibrant downtown/cultural district
9%
A new/expanded museum
6%
2. It would be great if Greater Vernon had ...
More special events/festivals
15%
A more vibrant downtown/cultural district
11%
More venues for live music / theatre
10%
3. The cultural facility I frequent the most is ...
Vernon and District Performing Arts Centre
30%
Library
9%
Towne Theatre
8%
Powerhouse Theatre
6%
Museum
5%
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Attachment "A"
4. I wish everyone in Greater Vernon knew about ...
Greater Vernon’s local music scene
19%
The Vernon Public Art Gallery, and its need for more space
14%
5. The best thing about Greater Vernon’s cultural scene is ...
Its variety and high quality
19%
Its outdoor culture
14%
Its live music scene
10%
The Vernon and District Performing Arts Centre
10%
Library
5%
MACKIE LAKE HOUSE
12
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Attachment "A"
Key Findings from Public Input
1. A need for a variety of new or expanded cultural spaces and places
Public perception of cultural needs and gaps in Greater Vernon was tested through the following two questions: “When it
comes to culture, Greater Vernon needs…” and “It would be great if Greater Vernon had…” The results of the responses to
these two questions shows that the Greater Vernon public would like to see a number of additional or improved cultural
facilities and/or districts, with the priorities being:
•
More venues for performing arts, especially live music
•
More cultural places and activities for youth
•
A new art gallery
•
A more vibrant downtown/public realm
•
A new/expanded museum
2. A desire for more special cultural events
The responses to the questions “When it comes to culture, Greater Vernon needs…” and “It would be great if
Greater Vernon had…” indicate that the public would like to see more public special events, such as festivals and live
performances.
3. An appreciation for Greater Vernon’s cultural assets
The questions: “The cultural facility I frequent most is…”, “I wish everyone in Greater Vernon knew about…”, and “The
best thing about Greater Vernon’s cultural scene is…” were posed in order to gauge the public’s preferences for particular
cultural facilities, programs and activities. These questions found that the public is greatly appreciative of Greater
Vernon’s overall variety and quality of culture, noting particularly its music scene, outdoor culture, and the Vernon and
District Performing Arts Centre.
RIOT ON THE ROOF
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Attachment "A"
VISION + GUIDING PRINCIPLES
14
1
Vision
2
Guiding Principles
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Attachment "A"
Vision
The following vision statement captures the culture planning process community input and will guide
future cultural initiatives and actions:
We see a community where:
Greater Vernon’s culture is a measure of our daily lives;
a reflection of our historical roots and present diversity; and
a recognition that our community and cultural vitality rises from our creative spirit.
MACKIE LAKE HOUSE (FOUNDATION)
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 15
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Attachment "A"
Guiding Principles
The Guiding Principles are values and perspectives which reflect the Vision and inform the Goals and
Strategies of the Plan. They function as a filter through which all Goals and Strategies are considered.
Embrace accessibility, inclusivity and diversity
Ensure that cultural learning opportunities, resources and activities are embraced and fostered, and
are accessible regardless of age groups, physical abilities, ethnicity and socioeconomic households.
Promote innovation and creativity
Seize opportunities to encourage creativity and innovation to build a culturally vibrant community
that attract skilled creative professionals to live and work in Greater Vernon.
Encourage collaboration and communication
Foster collaboration between and among citizens, cultural organizations, local government,
educational institutions, and the business and tourism sector.
Build on strengths and support new initiatives
Enhance and enrich Greater Vernon’s existing cultural facilities and programs, while also supporting
new initiatives.
Recognize culture’s role in promoting economic vitality
Acknowledge that culture is a driving force to economic vibrancy, where the community’s uniqueness
and cultural contributions are celebrated in order to help bring Greater Vernon to the world and the
world to Greater Vernon.
Celebrate history of yesterday, today and tomorrow
Collect, preserve and display Greater Vernon’s cultural heritage, while promoting creativity,
supporting wider educational efforts, and fostering innovation.
Be accountable and fiscally responsible
Ensure cultural sustainability for future generations is in harmony with the community’s economic
health, social equity and environmental responsibility that include continuous monitoring and
accountability, and provide guidance on the fair allocation of public resources.
16
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Attachment "A"
Role and scope of the Regional District’s
Greater Vernon Cultural Services
On November 5, 2015, the Regional District endorsed the Greater Vernon Cultural Plan Policy
Directions document, which has guided the development of the strategies within this plan. Clarifying
the role that the Regional District plays in supporting culture in Greater Vernon was a key objective
identified within the Policy Directions document, and is necessary in order to develop and apply
consistent and transparent decision making processes, and establish roles and responsibilities within
the implementation plan.
As a result of workshops with the Greater Vernon Advisory Committee, and in consideration of the
public consultation received throughout the planning process, the Regional District has agreed that
they will support culture in Greater Vernon in accordance with the following:
CONTEXT
It is recognized that “Culture” has a wide horizon of activities, and that the Regional District works
within a finite capacity in providing support and venues to facilitate cultural activities.
ROLE
For the benefit of all Greater Vernon residents, the Regional District will support cultural development
and increase capacity in the cultural sector through the facilitation of administrative expertise,
coordination and knowledge, and the ownership and provision of facilities for the purposes of cultural
programming. The Regional District will not directly deliver cultural programming, but may provide
funding to support cultural projects within Greater Vernon, and funding to support operating costs
associated with delivering cultural programming within Regional District owned or licensed facilities.
In consideration of the above role, it was also necessary that the Regional District establish the scope
of that which it supports, and develop a clear and documented process with which to expand or
modify that scope.
REGIONAL DISTRICT OF NORTH OKANAGAN - GREATER VERNON CULTURAL SERVICES CONTINUUM
PROGRAMMING
PROGRAM
DELIVERY
INFRASTRUCTURE
ORGANIZATIONAL
CAPACITY SUPPORT
NOT-FOR-PROFIT ORGANIZATION
BUILDING
OCCUPANCY COSTS
BUILDING
MAINTENANCE
NEW
CONSTRUCTION
REGIONAL DISTRICT OF NORTH OKANAGAN
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Attachment "A"
SCOPE
Leadership
• The Regional District will play a lead role in the development, update, and coordination of the
implementation of this long-range cultural plan for Greater Vernon.
• The Regional District will work with community partners to build local and visitor awareness of
Greater Vernon’s cultural resources and assets.
Capacity building
• The Regional District will help build capacity in the cultural sector through: the facilitation of
a Greater Vernon Cultural Plan implementation advisory team for the purpose of guiding the
implementation of the Cultural Plan; and the provision of administrative expertise, coordination
and knowledge.
removed the word capacity
• The Regional District may provide not-for-profit organizational support, such as: funding for Board
of Directors training, support for strategic long-term planning, facilitation of strategic partnership
development, or support for external funding applications.
Programming
The Regional District will not directly provide cultural programming, but may:
• through the Regional District Project Grant program, provide annually defined funding to support
cultural projects within Greater Vernon, including but not limited to special cultural events, small
capital projects and special cultural programs or initiatives.
• provide funding, through multi-year agreements, to support the operational costs associated
with the delivery of cultural programming within Regional District owned/licensed facilities to
independent, registered not-for-profit societies, which currently include:
INVENTORY OF CULTURAL OPERATING FUNDING RECIPIENTS
• Greater Vernon Museum and Archives • Arts Council of the North Okanagan
• Vernon Public Art Gallery
• Vernon and District Performing Arts Centre
Infrastructure
• The Regional District will own (and where necessary, lease or license) facilities, which it will
provide for use by registered not-for-profit cultural societies, by way of multi-year agreements,
for cultural programming purposes. These facilities include:
INVENTORY OF REGIONAL DISTRICT FACILITIES
PURPOSE
ADDRESS
LEGAL
OCCUPIED BY
Cultural
Public history
3400 30 St. PID 010-862-927 lot a, Greater Vernon
conservation museum & archives Vernon BC
ODYD, pl 39576 sec 34 Museum & Archives
& exhibition
Public art gallery
3228 31 Ave, Lot A, DL 72, ODYD, Plan Vernon Public Art
32802
Gallery Society
Vernon, BC
Community
Community arts
2704a Hwy 6
cultural
centre
Vernon BC
programming
Community theatre 3800 33 st.
Vernon BC
18
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
That part of BLK 31, Lots Arts Council of the
4-7, ODYD, Plan 327C
North Okanagan
PID 023-127-598 That
part of Lot 1, Sec 3,
ODYD, KAP76941
Page 36 of 101
Vernon & District
Performing Arts
Centre Society
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
• The Regional District may provide funding for maintenance and other expenses associated
with existing Regional District facilities according to adopted guidelines (shown on page 39)
• The Regional District will facilitate the planning and development of any new cultural facilities
that it will ultimately own or lease/license, in accordance with the New Facility Development
Process (shown on page 44)
SCOPE AMENDMENT PROCESS
The legislative framework and limitations of the cultural services provided by the Regional
District within Greater Vernon are provided within the Local Government Act and the service
establishment bylaw for the Greater Vernon Parks, Recreation and Culture (currently Bylaw 1648).
Where the establishment bylaw does not allow for a particular situation involving cultural
facilities, services or grants, consideration to amending the scope of the service, and
subsequently the service establishment bylaw, would need to occur.
Process for scope amendment:
1. Consider the proposed scope amendment against the existing services provided by the
Regional District to ensure the addition would not create duplication, inconsistencies, or
conflicts with the existing services provided.
2. In the case of a new or replacement facility, the New Facility Development Process would
be initiated, and the Regional District must give approval to the project as per Step 6 in the
Process shown on page 44 of the “Greater Vernon Cultural Plan, 2016”.
3. Gather the necessary information on the proposed scope amendment, confirming all financial
and resource implications for the Regional District as a result of the proposed service scope
amendment.
4. With supporting information, the service scope amendment is considered by the Greater
Vernon Advisory Committee and the Board of Directors, and approval in principle is provided
contingent upon unanimous consent of all service participants, being the councils of the
participating municipalities and the Directors of the participating electoral areas that make up
the service.
5. The proposed service scope amendment is referred out to all service participants, with
supporting information, including but not limited to financial and resource implications, with
a request for consent to proceed with the service scope amendment.
UNANIMOUS CONSENT PROVIDED
UNANIMOUS CONSENT NOT PROVIDED
6. Provided all service participants consent to
proceed with the scope amendment, initiate the
steps to amend the service establishment bylaw
to reflect the change in scope.
6. If all service participants do not consent
to proceed with the scope amendment, the
service scope amendment does not proceed.
7. If the service establishment bylaw is
successfully amended, any necessary policies or
guiding documents should be amended to reflect
the change.
7. The service participants who did provide
consent may consider establishing a new,
separate service that could accommodate
the request.
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 19
Page 37 of 101
ROLE AND SCOPE OF RDNO GREATER VERNON CULTURAL SERVICES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
20
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
RIOT ON THE ROOF
Page 38 of 101
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March 10, 2016 - Item E.3
Attachment "A"
PLAN OBJECTIVES & STRATEGIES
Cultural Leadership
Cultural Capacity
Cultural Places and Spaces
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 21
Page 39 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
PLAN OBJECTIVE & STRATEGIES
Attachment "A"
The objectives and associated strategies within the Plan have been developed out of the direction
provided in the Greater Vernon Cultural Plan Policy Directions document. The objectives are grouped
into three cultural development areas, being: cultural leadership; cultural capacity; and cultural
places and spaces. The Plan provides strategies and associated action items for achieving the
following sixteen objectives:
A.
Ensure intergovernmental and community implementation of the cultural plan.
B.
Support Greater Vernon arts and culture projects.
C.
Monitor and report on progress of cultural plan implementation.
D.
Increase economic development through cultural development.
E.
Support the health and development of cultural not-for-profit organizations.
F.
Support and encourage special events.
G.
Celebrate and protect our cultural heritage.
H.
Increase awareness of and participation in local cultural activities.
I.
Support youth engagement in culture.
J.
Increase communication and collaboration with Okanagan First Nations.
K.
Support neighbourhood cultural projects.
L.
Ensure the healthy use and condition of existing cultural facilities.
M.
Enable the development of new cultural facilities.
N.
Encourage a culturally vibrant and connected public realm.
O.
Promote natural areas as cultural assets.
P.
Protect, support and encourage public art.
Notes on the strategy tables:
• RDNO - Regional District of North Okanagan
• CoV - City of Vernon
• DoC - District of Coldstream
• NFP - Not-for-profit organization
22
• IAT - Implementation Advisory Team for the
Greater Vernon Cultural Plan
• ACNO- Arts Council of the North Okanagan
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
Page 40 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
Within the timeline, start times are shown as:
• Short term (SHORT TERM) – Years 0-2
Being those strategies that must precede another strategy, that were identified as a high priority by GVAC and the Steering Team, or that are time-sensitive and critical.
• Medium term (MED TERM) – Years 3-6
Being those strategies that have actions that must first take place before they start, or that require additional research or consultation, or those that may not have the resources in place to
initiate immediately.
• On-going (ON-GOING)
Being those strategies that will need to carry on throughout the duration of the term of the
Cultural Plan, and perhaps beyond.
It is recognized that this Plan can not govern partner municipalities or not-for-profit organizations, but the
intention is to encourage the endorsement and involvement in the plan by all potential partners.
CULTURAL LEADERSHIP
A. Ensure intergovernmental and community implementation of the cultural plan.
A1. Establish an implementation advisory team (IAT)
Close collaboration between local government and the community helps make and implement
better plans. In recognition of this, it was seen as a high priority by both the GVAC and the
Steering team to continue the collaborative approach used in development of the Plan.
An important first action in support of this objective will be for the Regional District to
establish an Implementation Advisory Team (IAT), along with the necessary procedures to
guide the work of this group over the course of Plan implementation. Once the IAT has been
established, it will be able to work in collaboration with the Regional District, and other
appropriate partners, on implementing appropriate portions of the Cultural Plan.
The resources required by the IAT will be secured through external sources wherever possible,
or support requested as part of the Regional District budgeting process.
SHORT
TERM
A1. ACTION ITEMS
Develop terms of reference for an
implementation advisory team, which will
define: members/composition; term of
membership; purpose and goals; jurisdiction;
resources/budget; governance; and
communications, such as reporting between IAT,
key community orgs. and local government.
MED
TERM
ONGOING
X
LEAD
RDNO
A2. Align service delivery with scope of Greater Vernon’s cultural service.
As a result of the defined role and scope, there will be necessary actions required to align the
current service delivery with the scope.
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 23
Page 41 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
SHORT
TERM
A2. ACTION ITEMS
MED
TERM
ON
GOING
LEAD
Amend Greater Vernon Parks, Recreation and
Cultural Service Establishment bylaw to reflect
scope of service as outlined in the Cultural Plan.
X
RDNO
Work with the Greater Vernon Museum and
Archives to register the organization as an
independent NFP society.
X
RDNO
Enter into new or amended licenses for those
facilities within the scope of the service.
X
RDNO
Discontinue the annual operating funding
provided to those organizations not listed within
the scope of the service.
X
RDNO
Initiate the Scope Amendment Process to
consider adding the facility in which the
Okanagan Science Centre is currently located.
X
RDNO
Initiate the Scope Amendment Process to
consider continued support for the Okanagan
Science Centre.
X
RDNO
Initiate the Scope Amendment Process to
consider continued support for the Gallery
Vertigo.
X
RDNO
Undertake discussions with the City of Vernon’s
Administration regarding the transfer of the
Okanagan Boys and Girls Club to the City of
Vernon with support being incorporated into the
Recreation and Programming Grant Service (063)
X
RDNO
A3. Create linkages between the cultural plan implementation actions and existing and
future local government planning documents’ actions.
Another key piece to the success of the plan will be the establishment of regular
communication and harmonization of planning documents that may impact cultural
development. Many of the implementation items within the plan will require cooperation
between the Regional District and its municipal partners, and it will be important to establish
mechanisms for this cooperation to take place. This is likely an area where the IAT can play a
key role.
24
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
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March 10, 2016 - Item E.3
Attachment "A"
SHORT
TERM
A3. ACTION ITEMS
MED
TERM
ONGOING
LEAD
Encourage a culture-integrated approach to
policy development by incorporating an IAT
referral process into the development of local
government planning documents, bylaws or
other strategies that may have an impact on
cultural activities or services.
X
X
RDNO/IAT
Encourage and facilitate cooperation between
the Regional District, the City of Vernon and the
District of Coldstream on projects that are in-line
with the Cultural Plan, or that support cultural
development in Greater Vernon
X
X
RDNO/IAT
B. Support Greater Vernon arts and culture projects.
B1. Continue with and make improvements to the Greater Vernon Arts, Culture and Youth
project grant.
As part of the cultural services provided through the Greater Vernon Parks, Recreation and
Culture Service (060), there has been an allocation of funding to support arts, culture or
youth focused projects in the Greater Vernon community through an annual grant process.
The application process and adjudication of these funds are supported by Regional District
policy. This funding can support cultural projects, including special events, one time projects
or small capital improvements, which allows the Regional District to provide seed money for
a new event to get established, such as it did for the Okanagan Military Tattoo, or provide
funding to enable cultural organizations to make smaller capital improvements to their
facilities.
There has been feedback through the cultural planning process that, although this program
is a valuable community asset there may be opportunity to make some changes that would
improve the program.
DELETED increasing by inflation
each year, whenever possible
SHORT MED
ONB1. ACTION ITEMS
TERM TERM GOING
Retain a budget for the Greater Vernon Arts,
Culture and Youth project grant.
Continue to adjudicate the project grant using
the Regional District approved evaluation
criteria.
LEAD
X
X
RDNO
X
X
RDNO
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 25
Page 43 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
Review the project grant policy and consider
changes for efficacy, such as:
• an additional application intake;
• funding prioritization based on cultural plan
objectives;
• funding eligibility extended to NFP planning,
and capacity building projects such as
strategic plans or feasibility studies.
X
X
RDNO
C. Monitor and report on progress of cultural plan implementation.
C1. Publicize the status of the progress made on the implementation of the Cultural Plan
implementation, and any related projects.
Communicating success of the Plan is important for maintaining enthusiasm and commitment
to the Plan’s implementation.
SHORT
TERM
C1. ACTION ITEMS
Prepare an annual report to GVAC, Board of
Directors and public , outlining the progress
made on the implementation plan, to be
submitted in the Fall.
X
Develop a page on the Regional District website
that focuses on the Greater Vernon cultural
services, and is kept up-to-date on progress and
relevant projects.
X
MED
TERM
X
LEAD
RDNO/IAT
RDNO
Use established indicators of success to evaluate
the benefits and effects of the Cultural Plan
initiatives.
Review the Cultural Plan strategies every three
to four years, and update and amend when
appropriate.
ONGOING
X
X
RDNO
X
RDNO
Cultural Capacity
D. Increase economic development through cultural development.
D1. Support cultural economic development initiatives
There is a high level of interest in exploring opportunities to strengthen the economic viability
of the cultural sector in Greater Vernon, as well as for identifying ways that culture can make
greater contributions to the broader Greater Vernon economy.
26
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
Page 44 of 101
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March 10, 2016 - Item E.3
Attachment "A"
This is also supported in other existing public policy; for example, one of the goals in the
City of Vernon`s Economic Development Strategic Action Plan is to develop ``...a cultural
community with a strong sense of place.” (City of Vernon, 2012, pg 9).
Both the Regional District and the community will play important roles in bringing an
economic development perspective to the implementation of the Cultural Plan; however,
it is recommended that the Implementation Advisory Team take leadership of this action.
Members of the IAT, as representatives of the local cultural and business community, will be
well positioned to stay up-to-date on new and emerging economic development opportunities
as they arise. There is also opportunity for the IAT to work closely with and support
partners such as the City of Vernon`s Economic Department, the Chamber of Commerce,
the Downtown Vernon Association, and the Community Futures of the North Okanagan
in economic development objectives with mutual benefit. This emphasis on economic
development will run throughout the plan implementation.
SHORT
TERM
D1. ACTION ITEMS
MED
TERM
ONGOING
LEAD
Work with and support economic development
focused/related organizations on arts and
culture related initiatives that would support
economic development.
X
X
IAT
Develop a process for regularly gathering
cultural data and reviewing a variety of cultural
vitality indicators, possibly through an existing
program such as Vital Signs, in order to collect
consistent and comparable information that
could support economic development strategies,
or act as a catalyst to garner other support for
culture.
X
X
IAT
Strategy D2. Develop and promote Greater Vernon’s cultural brand.
Most of the cultural organizations in the community have their own, pre-established
marketing efforts and branding in place, however there remains to be a consistent Greater
Vernon cultural brand. The lack of a collective cultural brand creates challenges for marketing
the cultural offerings of the community through mechanisms like Tourism Vernon. Developing
a collective brand, and implementing a marketing and promotions plan, could be done by the
IAT, or in partnership with an organization like the Arts Council of the North Okanagan, whose
mandate is to develop culture at a broader level in the community.
SHORT
TERM
D2. ACTION ITEMS
Develop a Greater Vernon Culture brand that is
complimentary to local tourism branding.
X
MED
TERM
ONGOING
LEAD
IAT/ACNO
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 27
Page 45 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
Develop a formal connection between IAT and
Tourism Vernon and the Thompson Okanagan
Tourism Association, and work collaboratively on
projects with mutual benefit.
X
X
IAT, Tourism
Vernon
Work with Tourism Vernon to support the
inclusion of elements of culture in updates to
tourism planning documents, and development
and marketing of new cultural experiences that
may be developed, which could include:
• visitor-focused programs, such as self-guided
studio tours/cultural facility tours
• cultural experience packages for visitors,
created through partnerships between
cultural service providers, accommodation
providers and local businesses.
X
X
IAT, Tourism
Vernon
X
X
IAT/RDNO
X
X
IAT/RDNO/
ACNO
Continue to work in cooperation with the City
of Vernon’s new signage strategy (2015) to
include, wherever possible, cultural facilities and
attractions into new way-finding signage.
Encourage cultural organizations to share event
and exhibit information and space so that they
can benefit from the collaborative programming
and cross-marketing initiatives.
Strategy D3. Support cultural business development.
There are quite a number of established business development programs in place that can be
utilized to help build the capacity of local creative industries and cultural businesses. The IAT
can also support cultural business development by remaining aware of relevant policies and
bylaws, and ensuring that they support and encourage local cultural entrepreneurship.
SHORT
TERM
D3. ACTION ITEMS
Advocate for and promote programs that help
build capacity of local creative industries and
cultural businesses, such as: the City of Vernon’s
Small Business Support Program; Creative BC;
Our Okanagan (CFNO); Business for the Arts; and
the City Centre Neighbourhood Plan.
Work with partners to deliver arts and culture
focused business and professional development
training opportunities.
28
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Page 46 of 101
MED
TERM
X
ONGOING
X
X
LEAD
IAT
IAT
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
Ensure that local government policies and
bylaws support and encourage local cultural
entrepreneurship.
X
Work with appropriate community partners,
such as the Arts Council of the North Okanagan,
to allow for small, unincorporated NFP groups to
access financial support for cultural activities.
Support projects within economic development
focused plans that meet mutual objectives.
X
X
X
IAT/RDNO
X
IAT
X
IAT
E. Support the health and development of cultural not-for-profit organizations.
E1. Support the professional development of board members and staff of not-for-profit
cultural organizations.
Support building stronger leadership and organizational capacity among non-profit arts and
cultural organizations (e.g. leadership and organizational challenges, questions of board
governance, volunteer management, quality fundraising and sponsorships, audience, etc.).
Building the capacity of an individual cultural organization helps to improve its ability to
achieve its mission and sustain itself over time. When capacity building is successful, it
strengthens a cultural organization’s ability to fulfill it’s mission, and helps the organizations
to have a positive impact on lives and communities, therefore building the capacity of the
community as a whole.
SHORT
TERM
E1. ACTION ITEMS
Promote and advocate for professional
development opportunities to build capacity
of staff members of NFP cultural organizations
including, but not limited to: Share ED, ArtsBC,
Creative BC, BC Arts Council, and the Chamber
of Commerce.
MED
TERM
ONGOING
X
IAT/RDNO
Work with Community Futures or other
appropriate partners to develop a Greater
Vernon Creative Network, similar to Share ED,
specifically for the professional development
X
and peer mentoring of Executive Directors of DELETED training
culture-focused NFP organizations.
Provide funding and support for Directors and
Boards of the Greater Vernon cultural NFP
community, as needs are identified and verified.
X
LEAD
IAT/RDNO
X
RDNO
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 29
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March 10, 2016 - Item E.3
Attachment "A"
Promote and advocate for existing training
programs such as: Business for the Arts
BoardLink program and the Chamber of
Commerce Board Governance training.
Support NFP cultural organizations in accessing
and retaining the volunteers needed to serve
in various capacities, including Board directors,
and in establishing collaborative volunteer
appreciation and incentive programs.
X
X
IAT
X
IAT
E2. Promote and advocate for a variety of funding sources to support not-for-profit cultural
organizations.
Most local cultural organizations rely on a variety of funding sources, from senior levels of
government to larger organizations. There is always potential for some of these funding
sources to be reduced, or even eliminated, which puts pressure on local government to make
up the shortfall in order to prevent a significant decrease in service or even failure of an
organization. The IAT and the Regional District can commit to playing an active advocacy role
to ensure that historical funding levels, particularly from senior levels of government, are
sustained.
SHORT
TERM
E2. ACTION ITEMS
Promote and advocate for funding programs
that support NFP cultural organizations, such as:
ArtsVest Sponsorship program, BC Arts Council,
BC Gaming and Creative BC.
Advocate for consistent and adequate provincial
and federal funding level investment in arts and
culture.
30
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
Page 48 of 101
ONGOING
LEAD
X
X
RDNO/IAT
X
X
RDNO/IAT
X
RDNO/IAT
X
ACNO
Identify and establish a corporate sponsor(s)
for the Greater Vernon Creative Network, and
other professional development and training
programs.
Identify private and public sector operational
and project funding sources to support cultural
NFPs, and make this information available
through appropriate channels.
MED
TERM
X
X
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
Ensure that local funding programs that support
NFP cultural organizations are designed to be
complimentary with private, public and federal
funding sources and can be successfully used to
leverage funding from other sources.
X
X
RDNO/IAT
F. Support and encourage special events.
F1. Ensure local policies encourage and support special events.
When it comes to planning special events, many local policies and bylaws can come into
effect, which may not have been developed considering the implications on cultural activities.
A review and audit of existing policies, along with future consultation with cultural activity
providers during the development of new policies, can help ensure that the local policies
achieve their objective while ensuring that they are not prohibitive to cultural activity.
SHORT
TERM
F1. ACTION ITEMS
MED
TERM
ONGOING
LEAD
Continue to provide funding for special cultural
events through the Greater Vernon Arts, Cultural
and Youth grant program.
X
X
RDNO
Regularly review local government policies
and bylaws to ensure that they support and
encourage special events. These may include
noise bylaws and permitting processes.
X
X
RDNO/IAT
Strive to provide a stream-lined approach for
event organizers to access publicly-owned
spaces and facilities for special events,
currently supported by the Special Event Permit
Application process.
X
X
RDNO, COV,
DOC
X
X
RDNO, COV,
DOC
Ensure that approvals for new special events
consider impacts on well-established existing
community events.
F2. Encourage infrastructure to support special events.
Most special events take place in publicly-owned spaces, such as parks or roadways. Having
the infrastructure in place to support special events, such as power outlets for vendors, or
elevated areas for ad hoc performance spaces, go a long way in encouraging special events to
take place, creating community vitality.
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GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
SHORT
TERM
F2. ACTION ITEMS
MED
TERM
ONGOING
LEAD
Work with local government partners and event
organizers to provide additional, visible and
effective locations to post signage and other
publications that promote special events.
X
RDNO, COV,
DOC, IAT
Consider strategic public space improvements
at appropriate sub-regional parks, including Kin
and Kal Beach, that would improve the usability
of the spaces by outdoor festivals and events.
X
RDNO
Work with local governments to, wherever
possible, design and equip public outdoor
spaces, such as parks, sidewalks, boulevard
areas, public gathering spaces, etc., with
required infrastructure to host festivals and
special events.
X
IAT
G. Celebrate and protect our cultural heritage.
G1. Develop a cultural heritage strategy.
The Greater Vernon area has a good number of heritage assets, from infrastructure to
intangible assets, like stories. Given the depth of information to consider, it is recommended
that a separate the development of a heritage strategy be explored in cooperation with the
municipal partners.
SHORT
TERM
G1. ACTION ITEMS
Explore with local partners, the opportunity to
develop a cultural heritage strategy.
MED
TERM
X
ONGOING
LEAD
RDNO
G2. Compile and share local, cultural heritage stories.
Given the wealth of local stories, there is an opportunity to share these stories as part
of the promotion of the cultural assets of the community. Visitors are looking for unique
experiences, and it is Greater Vernon’s history that makes it stand out from other Okanagan
communities. There could be many partners involved with pulling together an inventory of
community stories, including but not limited to the IAT, the Greater Vernon Museum and
Archives, the Caetani Cultural Society, O’Keefe Ranch Society, and the Okanagan First Nations.
32
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Attachment "A"
SHORT
TERM
G2. ACTION ITEMS
MED
TERM
Working with appropriate expertise, incorporate
local cultural heritage stories in appropriate
sources, such as parks and trail brochures,
interpretive signage, public art and Tourism
publications.
ONGOING
X
LEAD
RDNO, IAT
H. Increase awareness of and participation in local cultural activities.
H1. Increase public awareness of Greater Vernon’s cultural assets.
Although Greater Vernon offers extensive and varied cultural activity and programming,
it can currently be challenging to get a full picture of all of the activity taking place. The
lack of both a complete event calendar, and a full and accessible inventory with map of the
community’s cultural assets, leaves locals and visitors alike struggling to get the information
they need to attend the cultural activities available. By streamlining an event calendar,
maintaining an inventory of cultural assets, and taking advantage of cross-promotion between
cultural organizations, the existing cultural programs can receive greater exposure and attract
new participants and larger audiences.
SHORT
TERM
H1. ACTION ITEMS
Identify an appropriate lead organization and
mechanism for maintaining and delivering a
comprehensive Greater Vernon cultural events
calendar.
X
Integrate the cultural asset inventory into public
mapping systems, using interactive programs
that allow the integration of photos and
supplemental information for visitors, and make
the mapping information available to the public.
ONGOING
LEAD
X
RDNO,
ACNO,
Tourism
Vernon
X
Locally embrace, participate in and promote
national Culture Days program.
Consider developing a Greater Vernon reciprocal
membership program to encourage regular users
of certain cultural facilities to visit other cultural
facilities through the membership benefits and
incentives.
MED
TERM
RDNO, IAT
X
X
IAT/All orgs
IAT
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 33
Page 51 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
Support the Community Foundation of the North
Okanagan in its regular reporting on the state of
arts and culture in the community, through the
Vital Signs program.
Encourage standardized data collection by
publicly funded and privately operated cultural
service providers, which will contribute to better
community reporting and auditing, and support
accountability requirements associated with
public funding.
X
X
IAT, RDNO
X
X
RDNO, IAT
H2. Improve access to and participation rates of cultural programming.
Working with social agencies and cultural services providers, the IAT can help to develop
strategies for providing additional low-cost or free opportunities for engagement in arts
and cultural activities, focusing on demographics that are currently underserved in cultural
program participation. Use of existing programs should be considered, such as the Institute
for Canadian Citizenship’s Cultural Access Pass, which provides one year of free access to
cultural facilities for new immigrants.
SHORT
TERM
H2. ACTION ITEMS
Working with cultural service providers,
develop strategies for increasing low-cost or
free opportunities for engagement in cultural
activities, focusing on demographics that are
currently underserved in cultural program
participation.
Partner with organizations on projects or
initiatives with shared objectives of improving
accessibility, inclusivity and participation in
cultural activities.
MED
TERM
ONGOING
X
LEAD
IAT
X
IAT
H3. Promote and support existing local programs that recognize local cultural icons and
success stories.
A number of existing programs in the community celebrate local cultural icons and success
stories, including the Okanagan Arts Awards, the Okanagan Sports Hall of Fame and the
local business awards. Supporting these programs, and in the case of the business awards,
encouraging participation from the creative and cultural industries will help ensure that they
continue to celebrate these icons and provide a source of stories that help to define our
collective community identity.
34
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
Page 52 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
SHORT
TERM
H3. ACTION ITEMS
MED
TERM
Support the recognition of local cultural icons
and success stories by supporting, promoting,
and encouraging local nominations to programs
such as: Okanagan Arts Awards, Okanagan Sports
Hall of Fame, Local business awards
ONGOING
X
Profile local cultural icons or stories through
signage, public art and at local festivals or
events.
X
LEAD
IAT
IAT
I. Support youth engagement in culture.
I1. Target youth for participation in volunteer and work opportunities with local cultural
organizations.
Engaging youth in local cultural and creative industry employment and volunteerism will help
with the succession planning for these organizations and businesses. Youth participation also
brings new ideas, expanding on the diverse fabric that makes up our community.
SHORT
TERM
I1. ACTION ITEMS
Establish formal connections with local cultural
organizations and existing and emerging youth
employment programs.
MED
TERM
X
Encourage NFP boards to actively seek out youth
participation on their boards as volunteers.
X
X
LEAD
IAT
X
Develop a partnership with Okanagan College
and UBC Okanagan to encourage course-related
project work to be connected with and support
local cultural organizations.
Continue to seek out priority actions that would
support youth engagement in culture, which
may include:
• consultation with OUC, UBCO and SD22 or
the NOYFSS Youth Engagement Committee
• an audit of existing opportunities for youth
engagement in culture.
• identifying and addressing the barriers to
participation in cultural programming and
events.
ONGOING
IAT
IAT
X
IAT
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 35
Page 53 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
• Encourage and support events that
engage, celebrate and recognize youth in
the community, such as YAA Fest or the
discontinued Our Kids Have Talent.
X
IAT, RDNO
J. Okanagan First Nations.
J1. Increase communication and collaboration with Okanagan First Nations.
Okanagan First Nations participation on the IAT should be encouraged as the integral part of
Vernon’s cultural scene that they are. Okanagan First Nation stories, cultural traditions and
artists’ work should be shared and celebrated within the Greater Vernon community.
SHORT
TERM
J1. ACTION ITEMS
MED
TERM
ONGOING
LEAD
Share the Greater Vernon Cultural Plan with the
Okanagan First Nations
X
RDNO
Establish a First Nations contact and/or
representative for the Cultural Plan/IAT
X
RDNO
Identify and, wherever possible, proceed with
projects that support shared goals cultural
development goals.
X
RDNO, IAT
K. Support neighbourhood cultural projects.
K1. Support grassroots neighbourhood culture initiatives
Cultural activity at a neighbourhood level helps to build community.
SHORT
TERM
K1. ACTION ITEMS
36
MED
TERM
ONGOING
LEAD
Support local community associations or
neighbourhood groups in the implementation
of neighbourhood cultural initiatives, such as
the installation of public art, or recognition of
heritage locations or stories
X
IAT, COV,
RDNO, DOC
Review and, where necessary, recommend
amendments to local government bylaws,
policies, and processes to allow for
neighbourhood produced cultural activities,
such as neighbourhood block parties or localized
events.
X
IAT, COV,
RDNO, DOC
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
Page 54 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
K2. Incorporate cultural considerations in local neighbourhood projects and planning.
SHORT
TERM
K2. ACTION ITEMS
MED
TERM
ONGOING
Encourage and support local governments
in incorporating cultural aspects into
neighbourhood development projects, wherever
possible.
X
LEAD
IAT
Cultural Places and Spaces
Great places and spaces support and enhance Greater Vernon’s cultural vitality.
Greater Vernon is in an enviable position of having an assembly of cultural resources and facilities
that remain relevant, meaningful, and useful to the community. Many in the community feel that
Greater Vernon needs new or enhanced spaces for various arts and cultural purposes, including:
space for performing arts (especially music); more cultural facilities and activities for youth; a new
art gallery; and others. These community perceptions have been tested through a needs assessment
that was conducted as part of the Plan, with details included in the Greater Vernon Cultural Facilities
Discussion Paper, included in Volume 2 to this Plan. The assessment found that a number of existing
publicly-owned cultural facilities are not adequate for their intended purpose, and provided a list
of priorities for cultural infrastructure investment for the next ten years and beyond. The needs
assessment also recognized that most of Greater Vernon’s publicly-owned cultural infrastructure,
with the exception of the Vernon and District Performing Arts Centre, is aging and will require regular
and significant maintenance and, in the case of the Vernon Public Art Gallery and the Greater Vernon
Museum and Archives, significant renovations or replacement.
L. Support the healthy use, condition and development of cultural facilities.
L1. Protect and maintain existing Regional District cultural facilities.
As part of their support for culture, the Regional District has agreed to own (freehold or
license) facilities that it will provide for the cultural purposes as listed in the scope of the
service. In order to ensure that these facilities service the community well into the future,
there must be a commitment to regular maintenance and long-term replacement planning.
SHORT
TERM
L1. ACTION ITEMS
Establish agreements between the Regional
District and those organizations occupying
Regional District cultural facilities, outlining roles
and responsibilities for facility maintenance,
using the guidelines outlined in the Roles and
Responsibilities for the Maintenance of Regional
District Cultural Facilities, shown on page 39 of
the Cultural Plan.
X
MED
TERM
ONGOING
LEAD
RDNO
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 37
Page 55 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
Conduct a building assessment for all Regional
District cultural facilities, and develop or update
a preventative maintenance/replacement
program for each.
X
Use the Cultural Infrastructure Investment
Guidelines, outlined on page 43 of the Cultural
Plan, for evaluating all funding requests
to support major repairs, replacement or
improvement projects within Regional District
cultural facilities.
X
Develop a long-range improvement/replacement
program for Regional District cultural facilities.
Establish and build up a Cultural Facility Reserve
for new or significant repairs/improvements to
Regional District cultural facilities.
Explore with local partners, the opportunity
to develop a collective cultural heritage
strategy which would provide direction around
ownership, maintenance and operation of
heritage facilities, including the Caetani Cultural
Centre.
GALLERY VERTIGO NORTH OKANAGAN ARTISTS ALTERNATIVE, YOUTH DRUMMING
38
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
Page 56 of 101
RDNO
X
X
X
RDNO
RDNO
RDNO
X
RDNO, COV,
DOC
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
ROLES AND RESPONSIBILITIES FOR THE MAINTENANCE OF
REGIONAL DISTRICT CULTURAL FACILITIES (adopted January 20, 2016)
The following general guidelines be used for drafting the operating and
management agreements with not-for-profit organizations occupying Regional
District facilities:
The Regional District:
• will, at its own expense, be responsible for maintaining the structural
components of the building (i.e. the building envelope); subject to building
assessments and agreements with building owners regarding pre-existing
conditions.
• will set aside an annual budget allocation for capital funding to be used for
facility replacement items, such as mechanical, electrical, plumbing and
flooring.
• may provide funding to offset building occupancy costs associated with the
facility, including utilities; and,
• will, at its own expense, be responsible for maintaining property insurance,
except for contents insurance, for Regional District owned and licensed
facilities.
The occupant not-for-profit organization will:
• be responsible for the operation and programming of the facility in
accordance with the guidelines and expectations outlined in a multi-year
operating and management agreement; and
• be responsible for maintaining the interior of the facility, including repair
and replacement required due to regular wear and tear,
with funding responsibilities to be negotiated as part of each operating and
management agreement.
L2. Maximize the community benefit and value of Regional District cultural facilities.
As the cultural facilities provided by the Regional District are for the benefit of the
community, it should be ensured that all reasonable steps are taken to maximize the use
of the facilities, and that the use of the facilities is appropriate and adheres to guidelines
outlined by the Regional District.
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 39
Page 57 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
SHORT
TERM
L2. ACTION ITEMS
MED
TERM
ONGOING
LEAD
Where agreements exist, or are to be
established, between the Regional District
and registered NFP organizations who occupy
Regional District owned cultural facilities,
include expectations and conditions of funding
in the agreement document, as guided by
performance indicators shown below.
X
X
RDNO
Regularly review the quality of service being
provided within the Regional District cultural
facilities, ensuring:
• adherence to funding eligibility criteria (if
applicable),
• adequate support levels, and
• value for investment based on the NFP
Performance Indicators shown below.
X
X
RDNO
Ensure that Regional District cultural facilities
are being utilized by the community to their
maximum reasonable potential.
X
X
RDNO
NOT-FOR-PROFIT ORGANIZATION PERFORMANCE INDICATORS
• Demonstrate good governance, through the establishment of long term
plans and a well-functioning Board of Directors.
• Demonstrate healthy operations through policy manuals, sound operating
practices and evidence of good standing as a society.
• Provide efficient, high quality and inclusive service to the community,
demonstrated through diverse and increasing participation and
membership.
• Demonstrate financial stability through growth of own-source revenue
streams, including fees, funding from other levels of government and
private sources.
• Maintain good records, such as visitorship numbers and demographics,
volunteer hours, etc.
• Demonstrate collaborative spirit, and cooperation in joint projects of
mutual benefit with other community partners.
• Adheres to all reporting requirements and other commitments as outlined
in standing agreements with the Regional District.
40
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
Page 58 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
L3. Remove barriers to cultural use of publicly-owned facilities.
The use of publicly owned facilities and spaces (such as parks) for cultural special events and
temporary cultural uses are important when providing access to and variation of cultural
activity.
SHORT
TERM
L3. ACTION ITEMS
MED
TERM
ONGOING
LEAD
Work with user groups and appropriate local
government departments to continue to identify
and, wherever possible, remove existing and
emerging barriers to the community use of
local government owned facilities for cultural
activities. This may include:
• establishing joint-use agreements with SD22
• enabling short-term rental agreements or
longer-term lease agreements for special
purposes (such as the Print-Triennial Pop-up
Art Gallery)
X
X
RDNO, COV,
DOC
• harmonize existing policies, bylaws and
permitting processes to support cultural
activity at publicly-owned facilities or spaces
(such as parks, streetways).
L4. Support the development, maintenance and sharing of a detailed cultural facility
inventory.
Maintaining an inventory of available and suitable spaces for cultural activities will help to
find possible solutions for space needs within existing facilities. Keeping a record of existing
cultural facilities and spaces may also help identify gaps when considering new cultural
spaces.
SHORT
TERM
L4. ACTION ITEMS
Working with information collected during the
development of the Cultural Plan, expand on
and keep current a list of specific cultural space
gaps/needs in the community.
Establish a cultural facility and spaces inventory,
which would include both public and private
spaces, and explore the opportunity to make the
inventory public and searchable to maximize the
use of available spaces.
MED
TERM
X
X
ONGOING
X
LEAD
IAT
IAT
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 41
Page 59 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
Use the cultural facility inventory to identify and
help find solutions to address gaps in facilities
and services.
X
IAT, RDNO
Develop a process to align community cultural
gaps and needs with vacant and appropriate
spaces, utilizing the cultural facility and
spaces inventory, or other existing sources
of information, such as the City of Vernon’s
SpaceList database of commercial properties.
X
IAT
Encourage the use of shared spaces amongst
NFP cultural organizations.
X
IAT, RDNO
M. Enable the development of new cultural facilities.
M1. Support the development of new/improved cultural facilities and spaces.
The use of guidelines when considering investment in new/expansion of cultural
infrastructure, ensures that there is consistency and equity in each instance. The Cultural
Infrastructure Investment Guidelines on page 43 were adopted by the Regional District Board
of Directors on December 9, 2015.
For new construction, all long-term planning for new facilities that will be owned by the
Regional District must be endorsed and facilitated by the Regional District prior to being
initiated.
SHORT
TERM
M1. ACTION ITEMS
Apply the Cultural Infrastructure Investment
Guidelines on page 43 to any new cultural
infrastructure investment.
42
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
Page 60 of 101
MED
TERM
ONGOING
LEAD
X
RDNO
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
C U LT U R A L I N F R A ST R U C T U R E I N V EST M E N T G U I D E L I N ES
N E W FAC I L I T I ES (adopted December 9, 2015)
The following guidelines will be used by the Regional District for investing in
new, repurposed or expanded cultural facilities:
• New, repurposed or expanded spaces / facilities will be flexible and
adaptable.
• New, repurposed or expanded spaces / facilities will be multi-purpose with
a partnership approach, and collocation of facilities will be considered.
• New, repurposed or expanded spaces / facilities will be located within the
City of Vernon’s City Centre Neighbourhood area, wherever possible.
• A minimum contribution of 10% of the total project cost will come from
sources other than the Regional District.
• There will be demonstrated support from the community, justified by
evidence of demand.
• There will be a realistic plan for adequate, ongoing operating funding for
the facility.
E X I ST I N G FAC I L I T I ES
The Regional District will use the following guidelines for prioritizing funding
of major maintenance/replacement/improvements of existing Regional
District cultural facilities:
Urgent/essential repairs/replacement at existing facility
1. health/safety
2. asset preservation/protection
Non Urgent/essential repairs/replacement at existing facility
3. energy efficiency improvements/items with reasonable payback period
4. items to meet long-term plans
Improvements/upgrades to existing facility
5. provides increased capacity
6. provides increased service / enhanced user experience
7. achieves aesthetic improvement
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 43
Page 61 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
NEW FACILITY DEVELOPMENT PROCESS
1
2
3
4
5
6
7
8
44
44
Cultural facility needs identified
Facility needs are identified through a needs assessment by way of:
Attachment "A"
• recommendationwithinanadoptedRegionalDistrictplanningdocument;
• imminent facility failure / loss of access; and/or
• demonstrated evidence that regular programming demand has chronically exceeded facility capacity for several
years.
Inadditiontotheabovetriggers,theremustbeadherancetotheCulturalInfrastructureInvestmentGuidelines(page
43) and demonstrated on-going community need. The demonstrated need must consider impacts that related trends
mayhaveonthepastorfuturelevelsofdemand.Thismayincludetrendssuchaspopulation,demographics,program/
service popularity, or program/service delivery methods (i.e. certain services may be increasingly provided on-line;
newactivities,whichareincreasinginpopularity,requiredifferenttypes/amountsofspaces).
Regional District agrees to preliminary exploration of project
InordertoproceedtoexplorethedevelopmentofanewfacilitythatwouldultimatelybeownedbytheRegional
District,theRegionalDistrictmustgiveapprovalforpreliminaryexplorationoftheproject.Thiswillrequirethatall
participantsoftheserviceareagreeabletoputti
ngresourcestowardsteps3and4.Theremustbeahighdegree
ofinterestinaddressingtheidentifiedneedsforanewfacility,aswellasawillingnesstocommitti
ngtheresources
necessary,withinreason,asexpectationswillbeestablishedbyinitiatingthisprocess.
Cultural programming plan
Theculturalprogramplanistheprocessofdefiningwhatneedsweareconstructingthefacilitytomeet.Thisis
thestepwherewetakeourneedsassessmentanddeterminewhetherthereareotherculturalorganizationswith
facilityneedsthatwouldhavepracticalsynergies,whereco-locationcouldbeusedtoincreasetheuse/valueofa
new facility/space. This may mean joint occupancy, or it could just be regular rental/tenancy. This is also the point
whereavalue-addedspace(s)maybeconsidered,suchastheadditionofacaféorothercomplimentaryservice
thatcouldberentedoutforthegenerationofrevenuetooffsetoperatingorconstructioncosts.
Building program
Oncewehaveclearlyidentifiedthepurposesforwhichthefacilitywillbebuilttoaddress,wecanthenstartto
designthefacilitytomeetthosepurposes.Insomecasestheremaybestandardsandbestpracticesthatcanbe
usedtohelpwiththisstep,howevertheprocessmustalsobeguidedbythefinancialrealityofbothconstructing
andoperatingthefacility,sincethedesignofthebuildingwillhaveimplicationsforboth.
Thisstepwilllikelybeiterativeandwillrequirefacilitation,particularlyiftherearemultiplestakeholders(whichwill
almost always be the case). It will also be dependent on the size and availability of land and may result in having to
move back to the cultural program development stage, if the appropriate property can not be obtained.
Budget development
Thefinancialplanforboththecapitalcostandtheongoingoperatingbudgetforthenewfacilitywilldependon
acombinationoftheculturalprogramplanandthebuildingprogram.Theculturalprogramplanmayinclude
opportunitiestogeneraterevenue,whichcanbeusedtooffsettheoveralloperatingorconstructioncostsofthe
facility(suchascommercialrentalrevenue).Thisadditionalsquarefootagecouldalsobeincludedaspartofalongterm growth plan, where the cultural programming can move into the commercial rental space.
Regional District agrees to proceed with project
In order for the project to proceed, the Regional District must have an eligible service and be in agreement to fund
theconstructionandanynecessaryon-goingoperatingcosts.Thismayrequireanamendmentofscopeofan
existingservice,ortheestablishmentofanewservice.Theprojectwillnotcontinuepastthisstepifagreementis
not achieved.
Financing
Thefinancingforthecapitalconstructionofanewfacilitymayincludeanumberofdifferentsources.As
outlinedintheendorsedguidingprinciplesfornewculturalfacilities,aminimumof10%ofthecapital
funding for any new cultural facility must come from sources other than the Regional District (without
conditions).TheRegionalDistrictmaychoosetoprovidesomeoralloftheremainderofthenecessary
funding,andithasacoupleofmechanismsavailable.Responsibiltyforalloperatingfundingshouldbe
clearlyidentifiedanddocumented.
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
Construction
Page 62 of 101
ConstructionwillbeleadbytheRegionalDistrictthroughaconstructi
onmanagementteam.
STEPS
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
2. REGIONAL DISTRICT AGREES TO PRELIMINARY EXPLORATION OF PROJECT
Attachment "A"
3. CULTURAL PROGRAMMING PLAN
1. Compile a list of space needs as determined through a recognized needs assessment measure.
2. Refer list of needs to the a steering team of stakeholders, facilitated by the Regional District, who will consider the
needsandidentifypotentialsynergies,inconsultationwithaffectedserviceproviders/organizations.
3. Thesteeringteamwilldevelopalistofstrengths,weaknesses,opportunitiesandthreatsforthepotentialsynergies
beingaccommodatedinonebuilding,withgeneralfinancialparametersprovidedbytheRegionalDistrict.
4. BUILDING PROGRAM
1. Using the recommended list of building space needs as a result of the cultural program plan, start to develop the
buildingprogram,whichincludesthebuildingrequirementsfortheidentifiedneeds(HVACconsiderations,etc),
andspacesizes,proximities.Thiswillrequiresignificantconsultationwiththeserviceproviders/organizations,as
wellassupportfromanexperiencedarchitectandquantitysurveyor.
2. Oncethesizeofthefacilityisdetermined,existingpublicly-ownedpropertiesshouldbeexaminedandassessedfor
suitability.Thiscouldincludenew-buildorre-purposingofexistingbuildings,providedthattheyarelargeenough
and suitable for re-purposing. The area of focus should be the Vernon’s City Centre Neighbourhood area. The
buildingprogramprocessmaybeiterativeifasuitablysizedsitecannotbesecured,orthebudgetisgreaterthan
availableoracceptable;howevercareshouldbetakennottocompromisetheobjectivesoftheprojectforsavings
in size or cost.
5. BUDGET DEVELOPMENT
1. If the budget scope comes back greater than available or acceptable, the building program should be reviewed for
areastocut-back,usingcautiontonotcompromisetheobjectivesoftheproject.
2. Financingoftheconstructioncostsshouldbediscussed,androles,responsibilities,andsourcesofrevenueshould
beidentifiedforoperatingcosts,includingbothgeneralfacilitycostsandanticipatedprogrammingcosts.
3. Oncethefinalconstructionbudgetiscompleted,inadditiontotheanticipatedoperatingbudget,thefinancial
implicationsfortheRegionalDistrictmustbetakenbacktotheRegionalDistrictforfinalapproval.
6. REGIONAL DISTRICT AGREES TO PROCEED WITH PROJECT
1. Understandingthefinancialimplicationsofboththeconstructionandongoingoperatingcostsoftheproject,ifall
participantsoftheexistingserviceareinagreementtoproceedwiththeproject,theService Scope Amendment
Process shouldbeinitiated(ifrequired).
2. Ifnotallparticipantsareinsupport,butthosethataresupportivearewillingtocreateanewservicetosupportthe
new facility, then a new service should be established.
7. FINANCING
1. CAPITAL
• Allidentifiedsourcesofcapitalfunding,otherthanthattobeprovidedbytheRegionalDistrict,shouldbesecured.
• IfRegionalDistrictborrowingisrequiredfortheconstructioncostsoftheproject,theprocessforobtainingelector
assentshouldbeinitiated(suggestedlead-timeforreferendumis6months,includingpubliceducation)
2. OPERATING
• Agreementswithallpartieswhowilloccupythenewfacilityshouldbeestablished,usingtheguidelines
established in the cultural plan and clarifying levels and mechanisms for any Regional District funding.
8. CONSTRUCTION
1. Establishaconstructionmanagementteamwhowilloverseetheconstructionoftheproject.
2. Establishtheconstructionprocess(ie.Design-Build,constructionmanagement,engineer-procure-constructor
design-bid-build, etc.) and suitable contract types (cost-plus, lump sum, guaranteed maximum, etc.).
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN
3. Initiateconstruction,tobeleadbytheRegionalDistrictthroughaconstructionmanagementteam.
Page 63 of 101
| 45
45
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
SHORT
TERM
M1. ACTION ITEMS
MED
TERM
ONGOING
LEAD
Initiate the New Facility Development Process,
shown on page 44/45, for a new multi-purpose
cultural facility, that would seek to address the
identified gaps and deficiencies of:
• Public Art Gallery, as identified in the Vernon
Public Art Gallery - Canadian Conservation
Institute Assessment (2014)
• Museum and Archives, as identified in the
Greater Vernon Museum and Archives Canadian Conservation Institute Assessment
(2014)
• adaptable (black-box) small performance
space (suggested seating for 75-100)
X
RDNO
The process should also consider other
community needs and potential synergies, such
as those of Gallery Vertigo, and the potential
for space to accommodate more youth-focused
programming, ensuring that any resulting
change in scope to the Regional District’s
Greater Vernon Cultural Services follows the
appropriate process as outlined in the Scope
Amendment Process shown on page 19.
Advocate for consistent and adequate provincial
and federal funding level investment for new
cultural facilities and maintenance of existing
cultural facilities.
Encourage the City of Vernon and the District
of Coldstream to investigate potential incentive
programs and development approval processes,
in addition to existing revitalization tax
exemption programs, that could encourage the
construction of new cultural facilities.
Encourage the consideration of adding space to
meet cultural space needs when planning for
the expansion or new construction of any new
public facilities, not exclusive to Regional District
or purpose-built cultural facilities. This could
involve the development of partnerships.
46
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
Page 64 of 101
X
X
RDNO, IAT
X
IAT
X
IAT
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
N. Encourage a culturally vibrant and connected public realm.
N1. Support infrastructure that encourages a culturally vibrant community.
By ensuring that public spaces are equipped with the infrastructure to support cultural
activity, such as power outlets for vendors in parks or wide sidewalks to allow for street
performances, we can encourage activity that creates a more vibrant community.
SHORT
TERM
N1. ACTION ITEMS
Work with local government wherever possible,
design and equip public outdoor spaces
(parks, sidewalks, boulevard areas, public
gathering spaces) for cultural activity such as
festivals and special events, presentations,
street performances or public art. This could
include the provision of power in parks, wider
affordances on sidewalks, or the provision of
space for public art.
MED
TERM
X
ONGOING
X
LEAD
IAT
N2. Encourage and support projects and policy that support activating public areas.
External funding for festivals and special events exists, but often requires that an event
has been run for at least one year. The seed money that is provided for events through the
Greater Vernon Arts, Culture and Youth grant can enable these initiatives to get started and
ultimately become self-sustainable.
SHORT
TERM
N2. ACTION ITEMS
MED
TERM
ONGOING
LEAD
Support organizations in their efforts to develop
programs or activities that activate public areas,
which may include:
• continued funding through the appropriate
grant streams for activities such as festivals
or events;
• assistance with meeting regulatory and
permitting requirements;
X
RDNO, COV,
DOC
• facilitation of promotion and marketing
of programs or activities through new or
existing channels.
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 47
Page 65 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
O. Promote natural areas as cultural assets.
Community consultation indicated that natural areas, such as trails and lakes, were considered
to be important cultural assets in the community. These assets should be included in the
larger inventory, and the promotion of natural areas and trails harmonized with the cultural
branding and promotion.
SHORT
TERM
O1. ACTION ITEMS
MED
TERM
ONGOING
LEAD
Create, maintain and promote an inventory of
key natural areas that are culturally significant to
Greater Vernon.
X
RDNO
Harmonize the marketing of the community’s
natural areas and trails with Greater Vernon’s
cultural brand.
X
RDNO
X
RDNO
Encourage cultural programming that is inspired
by nature, or located in Greater Vernon’s natural
environment, with consideration of the use of
financial incentives (such as increased weighting
in the project grant program)
P. Protect, support and encourage public art.
P1. Promote and protect existing public art.
Greater Vernon’s existing public art is unique, and helps enhance Greater Vernon’s story.
SHORT
TERM
P1. ACTION ITEMS
Encourage the promotion of existing public
art, such as the Downtown Vernon Association
murals, the multi-cultural mosaic at City Hall,
and the sculptures and masks at the Vernon and
District Performing Arts Centre.
Advocate for the maintenance and support of
existing public art, and have existing public art
considered in future public art programs.
48
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
PLAN STRATEGIES
Page 66 of 101
MED
TERM
ONGOING
LEAD
X
IAT
X
IAT
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
P2. Develop local government policy to support and encourage public art.
Encouraging the development of public art and associated policies will require cooperation
with the local municipalities. IAT can play a support role.
SHORT
TERM
P2. ACTION ITEMS
Encourage and support the City of Vernon, the
District of Coldstream and, where appropriate,
the Regional District Electoral Areas B and C,
in the development of public art policies and
sustainable public art programs.
Develop a public art policy for parks under
the management of the Regional District that
is complimentary, or combined as part of, the
public art policies of the City of Vernon and the
District of Coldstream
Encourage partnership promotion of public art
programs with municipal neighbours, where
appropriate.
Encourage partnerships with community
organizations to enable the installation of
public art that increases awareness of, or
helps to address, some of the community’s
social objectives (Literacy in the Environment;
Welcoming Communities; EmbraceBC), or tell
the community’s stories.
MED
TERM
ONGOING
LEAD
X
IAT
X
RDNO
X
IAT
X
IAT
REGIONAL DISTRICT OF NORTH OKANAGAN | 2016 | GREATER VERNON CULTURAL PLAN | 49
Page 67 of 101
PLAN STRATEGIES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
APPENDICES
Appendix A - Motion Extracts related to the development of the Cultural Plan passed by the
Regional District of North Okanagan Board of Directors
VOLUME 2
Volume 2 includes the following background documents:
Huhtala, K. (2014). Greater Vernon Cultural Plan - Policy Directions (pp. 1-41). Coldstream,
BC: Regional District of North Okanagan.
Lippa, S. and Nelson, T (2015). Greater Vernon Cultural Facilities - Discussion Paper (pp.
1-18). Vancouver, BC: City Spaces Consulting Ltd.
Karsten, I. F. (2015). Facility Assessment for Vernon Public Art Gallery (pp. 1-37, Rep. No.
Report No. 126672a). Ottawa, ON: Canadian Conservation Institute.
Karsten, I. F. (2015). Facility Assessment for Greater Vernon Museum and Archives (pp.
1-37, Rep. No. Report No. 126672a). Ottawa, ON: Canadian Conservation Institute.
50
| GREATER VERNON CULTURAL PLAN | 2016 | REGIONAL DISTRICT OF NORTH OKANAGAN
Page 68 of 101
APPENDICES
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
APPENDIX A Regional District Board of Directors Motion Extracts related to the development of the Cultural Plan Attachment "A"
Meeting Date Report Titled March 19, 2014 Greater Vernon Cultural Plan, 2014‐ Terms of Reference November 5, 2014 Greater Vernon Cultural Plan Policy Directions April 15, 2015 June 17, 2015 Greater Vernon Cultural Plan – Prioritization and Implementation Planning Greater Vernon Cultural Plan (direction re: scope) October 21, 2015 Vernon Public Art Gallery (receipt of letter) December 9, 2015 Greater Vernon Cultural Plan – Workshop 8 (new facility guidelines) January 6, 2016 Greater Vernon Cultural Plan – Workshop 9 (direction re new/existing facilities) Greater Vernon Cultural Plan – Notice of Motion February 10, 2016 Page 69 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Board of Directors
Held on
March 19, 2014
Greater Vernon Cultural Plan, 2014- Terms of Reference
That the Terms of Reference for the Greater Vernon Cultural Plan, as outlined in the
staff report dated February 18, 2014 and titled "Greater Vernon Cultural Plan, 2014 Terms of Reference", be approved; and further,
That Director Juliette Cunningham, Director Bob Fleming and District of Coldstream
Councillor Maria Besso be appointed to sit on the Greater Vernon Cultural Plan Steering
Team for the duration of the Cultural Plan project; and further,
That a letter be sent to the City of Vernon, requesting a planning or tourism staff
representative to sit on the Greater Vernon Cultural Plan Steering Team for the duration
of the Cultural Plan project; and further,
That a letter be sent to the District of Coldstream, requesting a planning or tourism staff
representative to sit on the Greater Vernon Cultural Plan Steering Team for the duration
of the Cultural Plan project.
CARRIED
Opposed: Directors Lord and O'Keefe
Page 70 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Board of Directors
Held on
November 5, 2014
Greater Vernon Cultural Plan Policy Directions
Moved and seconded by Directors Cunningham and Macnabb
That the Greater Vernon Cultural Plan Policy Directions, be endorsed as presented.
CARRIED
Page 71 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Board of Directors
Held on
April 15, 2015
Greater Vernon Cultural Plan – Prioritization and Implementation Planning
Moved and seconded by Directors Cunningham and Macnabb
That the results of the prioritization workshop exercise completed by the Greater Vernon
Advisory Committee at the Regular meeting on April 2, 2015, be considered for inclusion
in the implementation plan for the Greater Vernon Cultural Plan.
CARRIED
Page 72 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Board of Directors
Held on
June 17, 2015
Greater Vernon Cultural Plan
Moved and seconded by Directors Cunningham and Quiring
That working within existing resources, the following direction be provided to support the
development of the Greater Vernon Cultural Implementation Plan:

The Regional District will only fund independent registered societies

Any operating funding provided by the Regional District will have an operating
agreement and/or contract for services (multi-year) in place

The Regional District will provide facilities (not direct programming) for the
following:
o Cultural Conservation and Exhibition
o Community Cultural Programming
CARRIED
Page 73 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Board of Directors
Held on
December 9, 2015
Greater Vernon Cultural Plan – GVAC Workshop No. 8
Moved and seconded by Directors Cunningham and Quiring
That staff be directed to undertake discussions with the City of Vernon’s Administration
regarding the transfer of the Okanagan Boys and Girls Club to the City of Vernon with
support being incorporated into the Recreation and Programming Grant Service (063).
CARRIED
Moved and seconded by Directors Cunningham and Lord
That the Regional District will use the following guidelines for investing in new, repurposed
or expanded cultural facilities in Greater Vernon:
- New, repurposed or expanded spaces / facilities will be flexible and adaptable.
- New, repurposed or expanded spaces / facilities will be multi-purpose with a
partnership approach, and co-location of facilities will be considered.
- New, repurposed or expanded spaces / facilities will be located on public lands,
wherever possible, and located within the Vernon’s City Centre Neighbourhood Plan
area, wherever possible.
- A minimum unconditional contribution of 10% of the total project capital cost will come
from sources other than the Regional District.
- There will be demonstrated support from the community, justified by evidence of
demand.
- There will be a realistic plan for adequate, ongoing operating funding for the facility.
CARRIED
Page 74 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Board of Directors
Held on
January 6, 2016
Greater Vernon Cultural Plan – GVAC Workshop No. 9
Moved and seconded by Directors Dirk and Cunningham
That the Greater Vernon Cultural Plan include policy that both land and structure
for any new purpose-built Cultural Facility in Greater Vernon be owned by the
Regional District of North Okanagan.
CARRIED
Moved and seconded by Directors Dirk and Cunningham
That staff be directed to develop new and/or amended license agreements with
the City of Vernon for the following facilities:
-
3400 30 Street, Vernon, BC
That part of PID 010-862-927, Lot A, PL 39576 Sec. 34 TWP 9 ODYD
-
2704A Hwy 6, Vernon, BC
That part of BLK 31, Lots 4-7, Plan 327C ODYD
-
2704A Hwy 6, Vernon, BC
That part of PID 012-245-976, BLK A, Lot 6, Plan 327C Sec. 34 TWP 91
-
3800 33 Street, Vernon, BC
PID 026-127-598, PL KAP76941, Lot 1, Sec. 3 TWP 8 ODYD
CARRIED
Moved and seconded by Directors Cunningham and Quiring
That the Regional District follow the process for planning and development of new
cultural facilities, as outlined in the report dated November 20, 2015, and titled,
Cultural Facilities Workshop 9.
CARRIED
Moved and seconded by Directors Lord and Mund
That the Regional District establish a Cultural Facility Reserve and set aside funds
annually to support major cultural facility enhancement or new cultural facilities.
CARRIED
1
Motion was amended to remove this facility on February 10, 2016. Page 75 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Board of Directors
Held on
January 20, 2016
Greater Vernon Cultural Plan – GVAC Workshop No. 9
Moved and seconded by Directors Cunningham and Quiring
That staff be directed to develop five-year operating and management agreements with
currently and annually funded organizations for the management and operation of
Regional District owned or licensed cultural facilities; and further,
That the following general guidelines be used for drafting the operating and management
agreements with the not-for-profit organizations:
The Regional District:
- will, at its own expense, be responsible for maintaining the structural components of
the building (i.e. the building envelope); subject to building assessments and
agreements with building owners regarding pre-existing conditions.
- will set aside an annual budget allocation for capital funding to be used for facility
replacement items, such as mechanical, electrical, plumbing and flooring.
- may provide funding to offset building occupancy costs associated with the facility,
including utilities; and,
- will, at its own expense, be responsible for maintaining property insurance, except for
contents insurance, for Regional District owned and licensed facilities.
The not-for-profit organization will:
- be responsible for the operation and programming of the facility in accordance with
the guidelines and expectations outlined in a multi-year operating and management
agreement; and
- be responsible for the maintenance of the facility, including repair and replacement
required due to regular wear and tear,
with funding responsibilities to be negotiated as part of each operating and management
agreement.
CARRIED
Page 76 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.3
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Board of Directors
Held on
February 10, 2016
Notice of Motion – Greater Vernon Cultural Plan
Moved and seconded by Directors Dirk and Fleming
That the motion previously adopted at the Board of Directors Regular meeting held on
January 6, 2016 regarding the Greater Vernon Cultural Plan – GVAC Workshop No. 9 be
amended by deleting the following text from the previously adopted motion: 2704A Hwy
6, Vernon, B.C., That part of PID 012-245-976, BLK A, Lot 6, Plan 327C Sec. 34 TWP 9
ODYD.
CARRIED
Page 77 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
REGIONAL DISTRICT
REPORT
of
NORTH OKANAGAN
File No.: 5801.04.060.2016
TO:
Greater Vernon Advisory Committee
FROM:
Parks, Recreation and Culture
DATE:
January 29, 2016
SUBJECT:
Greater Vernon Arts, Culture and Youth Project Grant - 2016
RECOMMENDATION:
That it be recommended to the Board of Directors, funding from the Greater Vernon Arts, Culture and
Youth project grant program be awarded as outlined in the report titled Greater Vernon Arts, Culture
and Youth Project Grant- 2016 and dated January 29, 2016.
BACKGROUND/HISTORY:
In 2012 the Board of Directors adopted policy GVPRC-004 Greater Vernon Arts, Culture and Youth
Project Grant Policy (Attachment "A"), which provides guidelines for a grant program for the purpose
of supporting arts, culture and/or youth projects, through the Greater Vernon Parks, Recreation and
Culture function (060).
Each year the grant program is advertised in August, and applications are reviewed and brought
forward to the Committee following the finalization of the Greater Vernon Parks, Recreation and
Culture budget.
DISCUSSION
Grant Evaluation Process
A grant evaluation rubric has been developed, and is included as Attachment "B". The Greater
Vernon Arts, Culture and Youth Grant Evaluation Rubric includes three areas of evaluation:
Excellence and Innovation; Impact; and Management.
Excellence and Innovation focuses on application clarity, support of funding objectives (encourage the
development of arts, culture and youth through project funding), project innovation and confidence in
project success. This area of evaluation is given a weight of 40% of the overall application grade.
Impact focuses on the accessibility of the project to the Greater Vernon community, multi-sector
content (arts/culture/youth), involvement of community partners and the sustainability/contribution of
the project. This area of evaluation is given a weight of 30% of the overall application grade.
Management focuses on the history and ability of the applicant organization(s) and fiscal stability.
This area of evaluation is given a weight of 30% of the overall application grade.
Page 78 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Greater Vernon Arts, Culture and Youth Project Grant - 2016
File No.: 5801.04.060.2016
Date: January 29, 2016
Page 2 of 3
Grant Evaluation Results
A summary of the 2016 applicants has been included as Attachment "C", and the full applications are
available for review, upon request.
There were nine applications received by the deadline, of which five are eligible as per the program
guidelines outlined in the Policy. Two are ineligible because their application was for general
operating funding, which is prohibited through the RDNO Policy: GVPRC-003, where organizations
must be explicitly listed in the service establishment bylaw in order to receive operating funding.
The other two ineligible projects are parks/recreation capital projects and, although both projects may
offer a youth component, they have not been deemed appropriate for this funding opportunity. There
may be opportunities to support these projects through other means in the future, as follows:
1. Vernon Rowing and Dragon Boat Club - Dock repair and expansion
This project would see improvements to the existing dock owned by the Vernon Rowing
and Dragon Boat Club, which is located on property south of the recently purchased Crane
Road property (PIO 010-970-606). If the Club was unable to continue to operate on that
location, the Regional District could look at opportunities to support the activity on the
newly-purchased property. The dock proposed for construction on the new RDNO site
would not be suitable for use by this Club, being too small. This project did receive funding
through a discretionary grant from the City of Vernon.
2. Picnic Shelter at Paddlewheel Park
This project would see the construction of a picnic shelter on property on Okanagan Lake
that is owned by the Okanagan Landing and District Community Association, and leased
(for public use) by the Regional District (Paddlewheel Park). This project could be
considered in a future park planning process.
The eligible applications have been evaluated using the Greater Vernon Arts, Culture and Youth
Grant Evaluation Rubric, and the results are included as Attachment "D". Funding recommendations
have been made, but it is anticipated that the Greater Vernon Advisory Committee may choose
to make adjustments to these recommendations.
EXISTING POLICY:
RDNO Policy: GVPRC-004 Greater Vernon Arts, Culture and Youth Project Grant (Attachment "A")
FINANCIAL/BUDGETARY CONSIDERATIONS:
At a special budget meeting held on January 28, 2016, the Greater Vernon Advisory Committee
recommended to the Board of Directors that $66,000 to be approved in the 2016 Greater Vernon
Parks, Recreation and Culture (060) budget for the Greater Vernon Parks, Recreation and Culture
Youth Project Grant. The intention of this funding is to support arts, culture and youth projects, with
the application and selection process outlined in the GVPRC-004 Greater Vernon Arts, Culture and
Youth Project Grant policy.
The total cost of the grant awards, as recommended, is $23, 100 leaving $42,900 unallocated in the
budget. The committee could choose to open a second intake, as there were groups that expressed
interest after the deadline. The remaining funding could also be used for unforeseen projects that
often come up mid-year, as was the case with the Vernon Public Art Gallery's - Pop-up Gallery.
Page 79 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Greater Vernon Arts, Culture and Youth Project Grant - 2016
File No.: 5801.04.060.2016
Date: January 29, 2016
Page 3 of 3
COMMUNICATION CONSIDERATIONS:
Organizations awarded funding will receive a formal letter of funding approval, and those who were
unsuccessful will receive notice of such, along with an explanation regarding the decision not to
award.
ATTACHMENTS:
A RDNO Policy: GVPRC-004 Greater Vernon Arts, Culture and Youth Project Grant
B. Grant Evaluation Rubric
C. 2016 Applications Summary
D. Evaluation Results I Recommended Funding Levels
Submitted by:
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Page 80 of 101
n:
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
BOARD POLICY
GVPRC -004
Greater Vernon Arts, Culture and Youth Project Grant Guidelines
Board Approval Date:
September 19th, 2012
Amendment Date(s):
PURPOSE
To provide guidelines for Greater Vernon Arts, Culture and Youth Project Grants,
including eligibility, application process, and reporting requirements.
DEFINITIONS
Capital Improvement is the addition of a permanent structural improvement or
the restoration of some aspect of a property that will either increase its useful life
or enhance its value for existing or planned use.
Project is an individual or collaborative enterprise that is carefully planned and
designed to achieve a particular aim, which may be one-time and may be
characterized by:
• creation of new work or materials;
• one-time capital improvement that will support on-going art, culture or
youth programs and/or
• new or emerging technologies, media, techniques and practices.
Festival is a series of events, performances and/or activities that take place,
usually in one place, which may occur over more than one day, and demonstrate
established or potential audience support from a broad range of the community.
Event is an organized performance, gathering, activity or cluster of activities that
occurs on a single day.
Art includes all genres within the following disciplines (list is not exhaustive and
two or more genres or disciplines may be combined):
• Performance (music, dance, theatre, spoken word, improvisation)
• Visual (two and three dimensional I performance I fine or artisanal craft I
site specific or temporary installation)
• Literary (poetry/prose)
• Media I new media (film/video/photography)
• Design (fiber arts/graphic)
Page 81 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Attachment "A"
Greater Vernon Arts, Culture and Youth Operating Grant Guidelines
GVPRC -004
Culture is broadly conceived to include both tangible and intangible
characteristics of the following elements, with activities and expression that
explore, interpret and celebrate:
•
•
•
•
Human diversity
Ecology and environment (as themes for artistic practice or interpretation)
Heritage collections, archives , documentation, interpretation
Storytelling, narratives, traditions and values, artisanal methods
Youth Programs are a system of services, activities or projects that focus on
youth development through art, culture or recreation, which are designed to
involve people who are 18 years or younger.
Publicly Accessible means all members of the public can access the benefits of
the Service without discrimination.
POLICY STATEMENTS
Greater Vernon Arts, Culture and Youth Project grants are intended to provide funding
for a festival, event or project (including capital works) that feature publicly accessible
arts, culture and/or youth based elements for the public benefit of Greater Vernon
residents.
Preference will be given to projects that demonstrate innovation and collaboration across
sectors and interests.
PROCEDURES
1.0 Funding Allocation
The budget for project grants will be established annually by the Board of Directors.
Funding applications will be approved by the Board of Directors based on
recommendations from an adjudication process.
2.0 Eligibility
In order to be eligible for Project Grants, all festivals, events and projects as defined
above must:
• Be open and/or accessible to the public, and reach beyond the organization's
members and artists to the broader community;
• Offer a unique experience not duplicated by other ongoing organizations and
their activities;
• Be a one-time or new initiative, or if existing, demonstrate expansion and growth
(e.g. a trend of increase in audience, participation and/or activity);
• Be supported by budgets which are distinct from regular operating budgets of the
lead organization; and
-2Page 82 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Attachment "A"
Greater Vernon Arts. Culture and Youth Operating Grant Guidelines
GVPRC-004
•
•
Prominently feature art, cultural and/or youth content.
Be conducted within the budget year for the funding awarded.
•
Be provided to Greater Vernon residents without exclusion to anyone by reason
of religion, ethnicity, gender, age, sexual orientation, language, disability or
income;
Project grants will only be awarded to organizations that meet all of the following criteria:
•
Be a registered not-for-profit society that operates in Greater Vernon;
•
Have an independent, active governing body composed of volunteers (i.e. Board
of Directors). Voting members of the Board of Directors of a Society receiving
funds from RDNO may not concurrently hold a paid staff position with the society,
and may not be paid for services to the society (excluding reimbursement for
expenses);
•
Be in good standing with the B.C. Registrar of Societies and must have operated
for at least one fiscal year prior to the application deadline;
•
Be able to demonstrate financial stability, sound administration and the
organizational capacity necessary to carry out the project;
•
Demonstrate a proven track record of public service and excellence in
programming and cultural production;
•
Demonstrate strong community ties and relationships;
•
Adhere to the accountability requirements set out with the approval of any
discretionary grant;
•
Not be any one of the following:
o
lndividual(s);
o
Political parties and advocacy groups;
o
Religious groups;
o
Educational Institutions;
o
Third parties raising funds solely for charity or their own purposes.
An organization's operating costs, including lease payments, staffing costs or other
operating expenses, will not be eligible for funding within a Project Grant.
3.0 Application and Reporting Requirements
Organizations must complete the application form, included as Schedule "A" and forming
part of this policy.
The application deadline for submission will be September 301h of the year prior to the
year that the funding is requested for.
Eligible organizations will have the opportunity to apply for project funds annually, using
the application and reporting form attached and forming part of this policy.
-3Page 83 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Attachment "A"
Greater Vernon Arts, Culture and Youth Operating Grant Guidelines
GVPRC-004
Specific projects can only receive project funding for two consecutive years, and must
demonstrate potential for growth to be eligible for a second year.
-4-
Page 84 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Attachment "B"
Grant Evaluation Rubric - Greater Vernon Arts, Culture and Youth Project Grant
Value
Description
Excellent
Strongly demonstrates public value of arts, culture
92-100
and/or youth. Merits investment of funding .
Score
.·
Satisfactorily demonstrates public value of arts,
80-91
culture and/or youth. Merits investment of funding .
Good
..·
..
..
Fair
Does not sufficiently demonstrate public value of
arts, culture and/or youth. Does not merit
investment of funding.
61-79
Weak
Makes an incomplete or inadequate case for the
public value of arts, culture and/or youth. Does
not merit investment of funding. Information is
unclear and/or lacks specific detail.
0-60
Page 85 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
~
E
Q)
s::
..c:
(.)
Jg
<(
Excellence and Innovation (up to 40 points)
Support for Development
of Arts, Culture and/or
Youth
Clear Project Description
Identifies clear goals and Identifies clear goals and Identifies goals and
fully measureable
measureable objectives limited measureable
objectives
and activities
objectives and activities
Project strongly supports
the development of arts,
culture and/or youth in
Greater Vernon.
Project description
Project description
clearly describes
describes proposed
proposed project and the project and the project
project prominently
prominently features
features arts, culture
arts, culture and/or youth
and/or youth.
Project provides limited
support for the
development of arts,
culture and/or youth in
Greater Vernon.
Project description
describes proposed
project but the project
does not prominently
feature arts, culture
and/or youth.
Fair
25-31 points
Does not identify goals
and very minimal
objectives and activities.
Project does not clearly
provide support for the
development of arts,
culture and/or youth in
Greater Vernon.
Project description does
not clearly describe
project and the project
does not prominently
feature arts, culture
and/or youth.
Weak
0-24 points
Good
32-36 points
Clear Goals and
Measureable Objectives
Multiple concerns about
the ability of the
organization to carry out
the proposal
Excellent
37-40 points
Confidence in Success
Confident in the ability of Very minimal concerns Concerns about the
the organization to carry about the ability of the
ability of the organization
out the project
organization to carry out to carry out the proposal
the proposal.
Project supports the
development of arts,
culture and/or youth in
Greater Vernon.
Unique and Innovative
Project offers an
experience, not currently
offered by other
organizations.
Project offers an
Project offered by other
experience that is similar organizations.
to one provided by other
organizations.
Project offers a unique
experience, not currently
offered by other
organizations.
Page 86 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
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Features Art/CultureNouth
Accessible to community
Project prominently
features a combination
of art, cultural and/or
youth content.
Project is fully
accessible to the public,
and reach beyond the
organization's members
to the broader
community;
Excellent
28-30 points
Project involves three or Project involves less
more community
than three community
partners
partners.
Project features art,
culture and/or youth
content.
Project is accessible to
the public, and reach
beyond the
organization's members
to the broader
community;
Good
24-27 points
Project features minimal Project does not feature
art, culture and/or youth art, culture and/or youth
content.
content.
Project has limited
accessibility to the
public, and there is
limited reach beyond the
organization's members
to the broader
community.
Fair
19-23 points
Project is not accessible
to the public and has
limited or no reach
beyond the
organization's members
to the broader
community.
Weak
0-18 points
Impact (up to 30 points)
Community Partners
Project involves six or
more community
partners
Reasonable activities
are proposed and are
achievable within the
grant period.
Concerns about
sustainability
Limited activities are
proposed and/or there
are concerns about
achieving the activities
within the grant period.
Multiple concerns about
sustainability.
Very minimal activities
are proposed and/or
there are serious
concerns about
achieving the activities
within the grant period.
Project does not involve
any community partners.
Activity
Extensive activities are
proposed and are
achievable within the
grant period.
Sustainability
Very minimal concerns
Very confident in the
ability of the applicant to about sustainability
sustain the project after
the grant period.
Page 87 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Q)
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Key Personnel
Key personnel and
partners have clearly
defined roles with
related experience
Excellent
28-30 points
Key personnel have
successfully completed
a project of similar
magnitude.
Key personnel and
partners have defined
roles with some related
experience
Good
24-27 points
Organization and/or key
personnel have
successfully completed
a similar project of
smaller scale.
Key personnel and
partners have loosely
defined roles with
minimal related
experience
Fair
19-23 points
Organization and/or key
personnel have not
completed a similar
project.
Key personnel and
partners do not have
defined roles and/or
have minimal related
experience
Weak
0-18 points
Management (up to 30 points)
Project History
Organization has
successfully completed
a project of similar
magnitude
Minimal volunteer
support provided.
Multiple concerns about
the organization's fiscal
stability and ability to
carry out the proposed
activities given the
proposed budget and
fiscal information.
Volunteer support is
provided.
Concerns about the
organization's fiscal
stability and/or ability to
carry out the proposed
actrivities given the
proposed budget and
fiscal information.
Multiple concerns about
the applicant's reporting
history and current
compliance.
Volunteer Support
Very minimal concerns
about the organization's
fiscal stability and ability
to carry out the
proposed activities given
proposed budget and
fiscal information.
Concerns about the
applicant's reporting
history and current
compliance.
Volunteer
training/support is
provided.
Fiscal Stability
Very confident in the
organization's fiscal
stability and ability to
carry out the proposed
activities given proposed
budget and fiscal
information.
Very minimal concerns
about the applicant's
reporting history and
current compliance.
Volunteer
training/support is
thorough.
Reporting History
Exemplary reporting
history and current
compliance.
Page 88 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Attachment "C"
2016 Greater Vernon Arts, Culture Youth Project Grant Summary
North Okanagan Community Concert Association
Project: Purchase of new, concert Grand Piano to be housed at VDPAC
This request is to support the purchase of a new grand piano, which would be housed at the Vernon and
District Performing Arts Centre. The current piano has served the community since 1953. Although the
current piano has been well-maintained, and rebuilt I refurbished several times, it is simply no longer
suitable for a concert hall like VDPAC. Therefore, NOCCA is purchasing and rebuilding a 30 year old
9 ft Hamburg Steinway concert grand piano and will take delivery in 2016. The cost of the new piano is
approximately $86,000, including complete rebuild, refinishing, deliver and voicing. Most of that is being
covered by NOCCA's piano fund that represents many years of savings. However, we are short
$10,000.
To help raise the funds, we are "selling" piano keys to music lovers in the community and we are asking
RDNO for a grant of $5,000. If, however, the RDNO would rather sponsor a key, they are being sold for
$100 each, or you can sponsor an actave (12 keys, including sharps and flats, for $1200. A large
graphic piano keyboard will be on display at VDPAC during the 2015/2016 season. It will illustrate each
community member supporting the piano fund by indicating their name on the key or keys that they
have selected.
Caetani Cultural Centre Society
Organizational Development
This project would allow the Gaetani Cultural Centre to do planning and resarch into moving our
heritage status forward, identifying possible project and operational funding sources during this
transitional period, gathering updated designs and quotes for the installation of a fire-suppression
system, developing sound fundraising strategies and, implementing a concrete business plan for
transitioning into a public heritatge site, with a stronger more community focused facility
accessand programming.
The ability to have a presentation space for community programming for audiences of up to 50 hinges
on a fire-suppression system for this 120 year old designated heritage house.
North Okanagan Pipes and Drums Society
General operating
General operating funding requested
Page 89 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Attachment "C"
2016 Greater Vernon Arts, Culture Youth Project Grant Summary
Okanagan Similkameen Stewardship Society
Project: Creating Monarch and Pollinator Habitat and Art Project
The objective of the project is to teach students about the importance of habitat, in particular native
species and pollinators. Along with the sustantial expansion of the existing garden on school grounds,
which provides habitat for butterflies and other pollinators, the kids participating in the program will make
paper or felted butterflies, mail them to Pacific Grove (mimicking the migration of the butterflies), and the
Museum will create an exhibit of these butterflies. This project encompasses a number of different
aspects for learning - including art projects, science projects, hands-on activities, as well as poetry and
prose, as children write about their experiencies and share their changing perspectives.
Vernon Rowing and Dragon Boat Club
Project: Dock Repair and Expansion
The project will allow the further development of youth rowing opportunities in Vern on. The dock
improvements will create a legacy in our community, creating improved access to sport and events for a
broad range of participants.
The dock is 17 years old and was donated by Go Rowing and Paddling Association in 2014. Sections
of the dock need to be replaced as they pose saftey hazards to participants. The dock space is
currently limiting program growth.
Greater Vernon Museum and Archives
Project: Silver Star Historic Landmark Plaques and Walking Tours
The purpose of the project is to create and install interpretive plaques at historic landmarks on Silver
Star Mountain. The plaques will become part of guided and self-guided walking tours on the Mountain.
Plaque locations would include: Forest Lookout Tower, First Nations Use, Scenic Highway, Brewer's
Pond, Pinnacles Day Lodge, Cabin Colony, the first ski lifts and tow bars, etc.
Okanagan Landing and District Comm unity Association
Project: Picnic Shelter for Paddlewheel Park
This project will construct a picnic shelter in Paddlewheel Park for the use of the residents and visitors
in the area. There is currently no shelter in the park, and it is a very popular destination in the summer
season and the summer days are getting hotter each year. This park is well used by youth in the
community, in addition to being the location for summer camps with the Boys and Girls Club and
Greater Vernon Recreation Services.
Page 90 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
Attachment "C"
2016 Greater Vernon Arts, Culture Youth Project Grant Summary
Vernon Folk Roots Music Society
Project: Vernon Folk-Roots Music Society 2015/2016 Season
The Vernon Folk-Roots Music Society (VFRMS) was formed in the spring of 2014. We are a not-forprofit, volunteer-driven, organization dedicated to bringing the best in local and travelling musical artists
to the North Okanagan. The request is for general operating in order to help them achieve some longterm objectives, including:
1. attracting larger audiences and increasing our community profile by booking more established artists
with more name recognition.
2. finding a permanent venue for our shows.
3. reducing the costs of putting on shows by purchasing our own sound and light equipment.
4. providing a community legacy through annual bursary to deserving students and providing
opportunities for mentorship/experience.
North Okanagan Optimists Club
Project: Heritage Fair 2016
To have children research and prepare a display/presentation regarding a Canadian topic
relevanUsignificant to Canadian history or heritage. The grant would be used to revise this event, which
hasn't been run for a number of years. The funds would be used to rent the venue, provide t-shirts and
awards to participants, and costs related to materials and supplies.
Page 91 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item E.4
~
~
C
<(
94.2
Funding
Recommended
$5,000
GRANT EVALUATION POINTS
29.6
Management TOTAL
Excellence I
Innovation
36.8
27.8
NA
Impact
Percent of
Er "bl
igi e
total ro·ect
6%
Yes
Eligibility Issues
Funding
Re uested
$5,000
I $8,ooo
Purchase of new Grand Piano
96.8
General operating
Gaetani Cultural Centre Society Organizational development
project
Project Name
34.8
0.0
$5,000
Organization
25.8
0.0
95.4
$0
136.2
0.0
29.4
0.0
$2,600
NA
28.0
0.0
85.8
Rationale
Ineligible - general
operating funds
requested
capital project
Parks and recreation
Parks and recreation
capital project
Yes
38.0
0.0
27.2
$0
Ineligible - general
operating funds
requested
38%
NA
0.0
25.2
0.0
$0
$8,000
Yes
Parks/recreation
capital request
33.4
0.0
North Okanagan Community
Concert Association
22%
No
NA
0.0
0.0
$2,500
$0
$5,000
50%
Yes
0.0
0.0
98.4
No
Monarch and Pollinator - Art
and habitat project
$5,046
50%
Parks/recreation
capital request
0.0
29.6
unknown
Okanagan Similkameen
Stewardship Society
Dock repair and expansion
$2,600
No
28.8
$5,000
Vernon Rowing and Dragon
Boat Club
Silver Star Historic Landmark
Plaques and Walking Tours
50%
~ North Okanagan Pipes and
:::;: Drums Society
..S:::
Greater Vernon Museum and
Archives
$24,670
No
NA
40.0
Yes
General operating 0.0
requested
Okanagan Landing and District Picnic Shelter for Paddlewheel
Community Association
Park
38%
27%
$10,000
2015/2016 Season
$2,500
General operating 0.0
requested
Vernon Folk Roots Music
Society
North Okanagan Optimists Club Heritage Fair 2016
$23,100
Page 92 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item G.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the GREATER VERNON WATER 2012 MASTER WATER
PLAN STAKEHOLDER ADVISORY COMMITTEE of the REGIONAL DISTRICT OF NORTH
OKANAGAN held in the Boardroom at the Regional District Office on Thursday, February 18,
2016.
Members:
Staff:
Alternate Director J. Garlick
Director J. Cunningham
D. Bodenham
M. Carlson
R. Foisy
D. Frost
D. Gibbs
M. Hubbs-Michiel
J. Lainsbury
T. Mooney
D. Neden
J. Westby
M. Witt
District of Coldstream
Chair
City of Vernon
Vice Chair
Residential Representative
Residential Representative
Residential Representative
Vernon Jubilee Hospital Representative
Tekmar Control Systems Representative
Residential Representative
Residential Representative
Citizens for Changes to the Master Water Plan
Representative
Residential Representative
School District # 22 Representative
Agricultural Representative
D. McTaggart
Z. Marcolin
D. Douglas
General Manager, Engineering
Manager, Greater Vernon Water
Clerk, Engineering
Also Present: B. deWynter
M. Baker
K. Flick
AECOM
District of Coldstream, Director of Engineering
City of Vernon, Director of Community
Development, Engineering & GIS
Agricultural Representative
Agricultural Representative
Highlands Golf Course
J. Kidston
T. Ouchi
B. Mitchell
Media and Public
CALL MEETING TO ORDER
The meeting was called to order at 8:02 a.m.
APPROVAL OF AGENDA
Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Committee –
February 18, 2016
Moved and seconded by Representatives Lainsbury and Mooney
That the Agenda of the February 18, 2016 Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee meeting be approved as presented.
CARRIED
Page 93 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item G.1
Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Committee
Minutes – Regular
-2-
February 18, 2016
ADOPTION OF MINUTES
Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Committee –
January 21, 2016
Moved and seconded by Representatives Frost and Witt
That the minutes of the January 21, 2016 Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee meeting be adopted as circulated.
CARRIED
UNFINISHED BUSINESS
Greater Vernon Water Master Water Plan – Decision Making Process Review
Brett deWynter, P.Eng., AECOM provided a presentation on the following:
-
Review of the past non-cost consideration process; and
The “Criterium Decision Plus Decision Modeling Software” was presented and how these
decision model principals were used for the decision making process to rank the 9 Options.
Option Evaluations for the Non-Cost Considerations
Following discussion on the evaluation method of the non-cost considerations, the Committee
agreed the Master Water Plan Options would be ranked as follows:
1 – low importance
9 – high importance
Moved and seconded by Representatives Frost and Bodenham
That the Greater Vernon Water Evaluation Factors Master Water Plan Non-Cost Considerations
spreadsheet be used by the Committee for evaluating the different categories.
CARRIED
Opposed: Representative Mooney
The Committee split into three (3) groups according to their representation (residential,
agriculture, commercial and industrial) excluding Greater Vernon Advisory Committee (GVAC)
representation and RDNO staff, to begin the process of non-cost consideration ranking of Options.
The Committee members were split into the following groups to complete the ranking of the NonCost Considerations:
Group 1
Don Gibbs
Ray Foisy
Denise Bodenham
Group 2
Doug Neden
Terry Mooney
David Frost
Monique Hubbs-Michiel
Page 94 of 101
Group 3
Jerry Westby
Michael Carlson
Michael Witt
John Lainsbury
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item G.1
Page 95 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item G.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the GREATER VERNON WATER 2012 MASTER WATER
PLAN STAKEHOLDER ADVISORY COMMITTEE of the REGIONAL DISTRICT OF NORTH
OKANAGAN held in the Boardroom at the Regional District Office on Thursday, February 25,
2016.
Members:
Staff:
Alternate Director J. Garlick
Director J. Cunningham
D. Gibbs
D. Frost
J. Westby
T. Mooney
A. Mohammad
M. Witt
D. Neden
R. Foisy
M. Carlson
J. Lainsbury
M. Hubbs-Michiel
District of Coldstream
Chair
City of Vernon
Vice Chair
Tekmar Control Systems Representative
Vernon Jubilee Hospital Representative
School District No. 22 Representative
Citizens for Changes to the Master Water Plan
Representative
Agricultural Representative
Agricultural Representative
Residential Representative
Residential Representative
Residential Representative
Residential Representative
Residential Representative
D. McTaggart
Z. Marcolin
D. Douglas
K. Witwicki
General Manager, Engineering
Manager, Greater Vernon Water
Clerk, Engineering
Clerk, Engineering
Also Present: B. deWynter
Director D. Dirk
Councillor P. MacLean*
M. Baker
J. Kidston
T. Ouchi
K. Flick
AECOM
District of Coldstream
District of Coldstream
District of Coldstream
Agricultural Representative
Agricultural Representative
City of Vernon, Director of Community
Development, Engineering & GIS
* Denotes presence for part of meeting
CALL MEETING TO ORDER
The meeting was called to order at 8:02 a.m.
APPROVAL OF AGENDA
Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Committee – February
25, 2016
Moved and seconded by Representatives Foisy and Mooney
That the Agenda of the February 25, 2016 Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee meeting be approved as presented.
CARRIED
Page 96 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item G.1
Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee
Minutes – Regular
-2-
February 25, 2016
ADOPTION OF MINUTES
Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Committee – February
18, 2016
Moved and seconded by Representatives Neden and Frost
That the minutes of the February 18, 2016 Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee meeting be adopted as circulated.
CARRIED
UNFINISHED BUSINESS
Greater Vernon Water Master Water Plan - Option Evaluations using Non-Cost
Considerations
The Committee separated into three (3) groups to continue with the exercise of ranking the nine
Long Term Water Supply Options (Options) from TM9 of the 2012 Greater Vernon Water Master
Water Plan (MWP) based on Non-Cost Considerations. The Chair added Representative Asif to
Group 1 and the groups were as follows:
Group 1
Don Gibbs
Ray Foisy
Denise Bodenham
Asif Mohammad
Group 2
Doug Neden
Terry Mooney
David Frost
Monique Hubbs-Michiel
Group 3
Jerry Westby
Michael Carlson
Michael Witt
John Lainsbury
The groups completed their ranking of the Options based on the Non-Cost criteria developed and
endorsed by the Stakeholder Advisory Committee (SAC) at the February 18 and February 25
SAC meetings. After a set time of approximately 1 hour and 45 minutes for group discussion, the
groups submitted their ranking results to staff where the results were tabulated. The weighted
average of each group’s result and the average of all the groups was then calculated and
presented. The attached table provides the rating and weighted results of each group and the
numerical and weighted averages for each Option (Attachment 1).
Group 1 had Option 5 as their first choice and Option 2 as their second choice, Group 2 ranked
Options 1, 2 and 3 highest with each having an equivalent numerical ranking and Group 3 had
Option 2 and 3 ranked the highest with both having an equivalent numerical ranking. After
discussion, the majority of the group agreed that Option 2 was likely the preferred option but that
the discussion would continue at the next meeting where the cost to benefit ratio would be
presented and a final vote on the preferred option would occur.
The Chair discussed the dates of the upcoming meetings. It was decided that the Committee
would meet on the following dates:
February 29, 2016
March 17, 2016
April 14, 2016
April 21, 2016
3:30 PM – 5:00 PM
8:00 AM – 11:00 AM
8:00 AM – 11:00 AM
8:00 AM – 11:00 AM
RDNO Boardroom
RDNO Boardroom
RDNO Boardroom
RDNO Boardroom
Page 97 of 101
Choose Option
TM 8 Review
TM10 & Financial plan
Financial plan continued if
required
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item G.1
Page 98 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item G.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the GREATER VERNON WATER 2012 MASTER WATER
PLAN STAKEHOLDER ADVISORY COMMITTEE of the REGIONAL DISTRICT OF NORTH
OKANAGAN held in the Boardroom at the Regional District Office on Monday, February 29, 2016.
Members:
Staff:
Alternate Director J. Garlick
Director J. Cunningham
D. Gibbs
D. Frost
T. Mooney
A. Mohammad
M. Witt
D. Neden*
R. Foisy
M. Carlson
J. Lainsbury
M. Hubbs-Michiel
D. Bodenham
P. Williamson
District of Coldstream
Chair
City of Vernon
Vice Chair
Tekmar Control Systems Representative
Vernon Jubilee Hospital Representative
Citizens for Changes to the Master Water Plan
Representative
Agricultural Representative
Agricultural Representative
Residential Representative
Residential Representative
Residential Representative
Residential Representative
Residential Representative
Residential Representative
Residential Representative
Z. Marcolin
P. Juniper*
D. Douglas
Manager, Greater Vernon Water
Deputy Corporate Officer
Clerk, Engineering
Also Present: B. deWynter
Director D. Dirk
M. Baker
AECOM
District of Coldstream
District of Coldstream, Director of Infrastructure
Services
Agricultural Representative, Greater Vernon
Advisory Committee
J. Kidston
* Denotes presence for part of meeting
CALL MEETING TO ORDER
The meeting was called to order at 3:33 p.m.
APPROVAL OF AGENDA
Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Committee – February
29, 2016
Moved and seconded by Representatives Asif and Hubbs-Michiel
That the Agenda of the February 29, 2016 Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee meeting be approved as presented.
CARRIED
Page 99 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item G.1
Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee
Minutes – Regular
-2-
February 29, 2016
ADOPTION OF MINUTES
Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Committee – February
25, 2016
Moved and seconded by Representatives Witt and Frost
That the minutes of the February 25, 2016 Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee meeting be adopted as circulated.
CARRIED
UNFINISHED BUSINESS
Greater Vernon Water 2012 Master Water Plan – Option Evaluations Using Non-Cost
Considerations
The Chair advised that all Stakeholder Advisory Committee correspondence should be circulated
to the entire Committee including the Chair, Vice Chair and Regional District of North Okanagan
staff to ensure transparency of the process.
B. deWynter provided a presentation on the Options selection, Net Present Value (NPV) and the
Benefit to Cost Ratio.
The Chair requested the Committee vote to remove some of the Options from the list to consider
in the Greater Vernon Water Master Water Plan Financial Planning Stage in order to simplify the
financial planning exercise. The following recommendations were made:
Moved and seconded by Representatives Frost and Hubbs-Michiel
That Options 4, 6, 7 and 8 be removed from the Options list based on the highest capital cost with
lowest non-cost benefit ratio and not be considered in the Financial Planning Stage for the
Stakeholder Advisory Committee review of the Greater Vernon Water 2012 Master Water Plan.
Moved and seconded by Representatives Neden and Lainsbury to amend the motion as follows:
That Options 5 and 9 also be removed.
DEFEATED
Opposed: Representatives Gibbs, Foisy, Frost,
Williamson, Bodenham, Mooney
Moved and seconded by Representative Mooney and Bodenham to amend the motion as follows:
That Option 7 be retained.
DEFEATED
Opposed: Representatives Gibbs, Neden, Williamson,
Hubbs-Michiel, Witt, Lainsbury, Mohammad, Foisy, Carlson, Frost
Page 100 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Item G.1
Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee
Minutes – Regular
-3-
February 29, 2016
Moved and seconded by Representatives Mohammad and Hubbs-Michiel to amend the motion
as follows:
That Option 9 be removed.
CARRIED
Opposed: Representatives Foisy, Frost, Gibbs, Bodenham
The main motion as amended was adopted with the final wording being as follows:
That Options 4, 6, 7, 8 and 9 be removed from the Options list based on the highest capital cost
with lowest non-cost benefit ratio and not be considered in the Financial Planning Stage for the
Stakeholder Advisory Committee review of the Greater Vernon Water 2012 Master Water Plan.
CARRIED
Representative Mohammad requested that a representative from Interior Health be at the next
meeting.
Representative Gibbs requested that a detailed description of the remaining Options (1, 2, 3 and
5) be provided at the next meeting.
ADJOURNMENT
There being no further business, the meeting was adjourned at 4:56 p.m.
CERTIFIED CORRECT
Chair
Jim Garlick
Zee Marcolin
Manager – Greater Vernon Water
Page 101 of 101
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Additional Item C.1
PICNICSHELTERIN
PADDLEWHEELPARK
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Additional Item C.1
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Additional Item C.1
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Additional Item C.1
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Additional Item C.1
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Late Item E.5
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5770.02.02.008-329-168
TO:
Greater Vernon Advisory Committee
FROM:
Engineering
DATE:
March 9, 2016
SUBJECT:
Water Allocation Purchase for 5862 Bella Vista Road, Vernon BC
RECOMMENDATION:
That the report dated March 9, 2016 from the Engineering Technologist regarding the water allocation
purchase for 5862 Bella Vista Road, Vernon BC be received for information.
BACKGROUND/HISTORY:
At the February 24, 2016 Board of Directors meeting, the following resolution was made:
"That the matter regarding the purchase of 0. 8 hectare (ha) of water a/location for the property located
at 5862 Bella Vista Road, Vernon, BC and legally described as Jot 1, Plan KAP18017 be deferred to a
Greater Vernon Advisory Committee meeting pending further information regarding the current rezoning
application."
DISCUSSION:
The owner of 5862 Bella Vista Road, Mr. Damian Pighin, has applied to purchase 0.8 ha of Allocation
for the property at 5862 Bella Vista Road. Mr. Pighin purchased this property with the intention of starting
farming activities on the land. After making application to the RDNO to purchase allocation, Mr. Pighin
made application at the City of Vernon for Rezoning of the property from A 1- Agriculture Within ALR to
RS - Four-Plex Housing Residential. Mr Pighin has expressed in the email attached as Schedule "A"
that he intends to farm the property for now.
Attachment - Schedule "A" - Email dated March 8, 2016 from Mr. Damian Pighin
Submitted by:
Michael Phillips, ASct
Engineering Technologist
(
! Reviewed and Endorsed by:
1
..
1l
r \ \
Dale MoTaggart, P.Eng
General Manager, Engineering
<
,I
/
)
David Sewel!J
Chief Administrative
fficer
GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA
March 10, 2016 - Late Item E.5

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