MACROMEDIA | CAPTIVATE 2-USING ADOBE CAPTIVATE | Adobe Captivate 7: The Essentials (Sample of a module)

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isbn: 1-932733-60-4
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Notice: Although IconLogic makes every effort to ensure the accuracy and quality of these
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Copyright: 2013 by IconLogic, Inc., 3320 Breckenridge Way, Riva, MD, 21140,
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any form or by any means, electronic or mechanical, including photocopying, recording,
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of IconLogic.
Trademarks: IconLogic, Inc., and the IconLogic logo are registered trademarks of
IconLogic. All companies and product names are trademarks or registered trademarks of
their respective companies. They are used in this book in an editorial fashion only. No use of
any trade name is intended to convey endorsement or other affiliation with IconLogic books.
Adobe Captivate 7:
The Essentials
“Skills and Drills” Learning
Kevin A. Siegel
“Skills and Drills” Learning
Contents
Adobe Captivate 7: The Essentials
About This Book
The Author ........................................................................................... vii
Book Conventions..................................................................................viii
Confidence Checks ................................................................................viii
Captivate System Requirements ............................................................... ix
Data Files (Captivate Project Assets) .......................................................... x
Download the Windows Data Files ...................................................... x
Download the Mac Data Files ............................................................ xi
How Software Updates Affect This Book.................................................... xii
Contacting IconLogic.............................................................................. xii
Special Thanks...................................................................................... xii
Preface
Education Through Pictures....................................................................... 2
Planning eLearning Projects ...................................................................... 4
Module 1: Exploring Captivate
The Captivate Environment....................................................................... 8
Explore a Finished Captivate Project ................................................... 8
Workspaces .......................................................................................... 11
Explore the Default Workspaces ....................................................... 11
Modify and Reset a Workspace ......................................................... 13
Create a Workspace ....................................................................... 15
Zoom and Magnify.......................................................................... 17
Navigate a Project .......................................................................... 18
Previewing ........................................................................................... 19
Preview a Project ........................................................................... 19
Blank Projects....................................................................................... 21
Create a New, Blank Project ............................................................ 21
Insert Standard Objects onto Slides .................................................. 26
Module 2: Recording Screen Actions
Resolution and Recording Size................................................................. 30
The Development Process....................................................................... 31
Preparing to Record ............................................................................... 33
Rehearse a Script ........................................................................... 35
Review Recording Settings .............................................................. 36
Access for Assistive Devices .................................................................... 39
Enable Access for Assistive Devices .................................................. 39
Multimode Recording ............................................................................. 40
Review Default Recording Mode Settings ........................................... 40
Record Using Multiple Modes............................................................ 44
Custom Recordings................................................................................ 50
Record a Custom Simulation ............................................................ 51
Panning ............................................................................................... 54
Record a Demonstration that Pans.................................................... 54
Manual Recording .................................................................................. 56
Record the Screen Manually............................................................. 56
ii
© 2013, IconLogic. All Rights Reserved.
Contents
Module 3: Captions, Styles and Timing
Text Captions ........................................................................................60
Insert, Resize and Move Text Captions ..............................................60
Modify Text Caption Properties .........................................................63
Caption Styles .......................................................................................67
Edit the Default Caption Style...........................................................67
Callouts ................................................................................................70
Change a Callout Used by a Text Caption ...........................................70
The Timeline .........................................................................................71
Control Slide Timing........................................................................71
Control Slide Object Timing..............................................................73
Check Spelling ...............................................................................75
Align Slide Objects ..........................................................................77
Module 4: Images and Smart Shapes
Images.................................................................................................80
Insert, Resize and Restore an Image .................................................80
Transform an Image .......................................................................82
The Library ...........................................................................................86
Use the Library...............................................................................86
Manage Unused Project Assets .........................................................88
Image Editing........................................................................................89
Crop and Rename an Image .............................................................89
Remove a Background Color ............................................................91
Smart Shapes .......................................................................................93
Insert a Cloud Callout......................................................................93
Image Slideshows ..................................................................................97
Create an Image Slideshow..............................................................97
Module 5: Pointers, Buttons and Highlight Boxes
Mouse Effects ...................................................................................... 100
Add a Visual Click and Sound ......................................................... 100
Pointer Paths and Types........................................................................ 102
Modify the Mouse Pointer ............................................................... 102
Buttons .............................................................................................. 105
Insert and Format a Text Button ..................................................... 105
Set a Button’s Pause After Timing ................................................... 108
Work With Image Buttons .............................................................. 109
Highlight Boxes ................................................................................... 111
Insert and Format a Highlight Box................................................... 111
Module 6: Rollovers, Zoom Areas and Slidelets
Rollover Captions ................................................................................. 116
Insert a Rollover Caption ............................................................... 116
Rollover Images .................................................................................. 120
Insert a Rollover Image ................................................................. 120
Zoom Areas ........................................................................................ 121
Insert a Zoom Area....................................................................... 121
Rollover Slidelets ................................................................................. 124
Insert a Rollover Slidelet................................................................ 124
© 2013, IconLogic. All Rights Reserved.
iii
Adobe Captivate 7: The Essentials
Module 7: Audio
Object Audio.......................................................................................
Import Audio onto a Slide Object....................................................
Import Background Audio..............................................................
Slide Notes .........................................................................................
Add a Slide Note ..........................................................................
Recording Audio ..................................................................................
Calibrate a Microphone .................................................................
Record Slide Audio .......................................................................
Slide Audio .........................................................................................
Import Audio Onto a Slide .............................................................
Edit an Audio File .........................................................................
Silence...............................................................................................
Insert Silence ..............................................................................
Text-to-Speech ...................................................................................
Convert Text-to-Speech ................................................................
128
128
130
131
131
132
132
135
138
138
140
143
143
145
145
Module 8: Video, Animation and Effects
Video.................................................................................................
Insert a Flash Video......................................................................
Set Flash Video Properties .............................................................
Animation ..........................................................................................
Add Animation to a slide ...............................................................
Text Animation ...................................................................................
Insert Text Animation ...................................................................
Object Effects .....................................................................................
Apply an Effect to a Slide Object ....................................................
Apply a Glow Filter Effect ..............................................................
Modify Effect Properties ................................................................
Save and Import Effects................................................................
150
150
151
154
154
156
156
158
158
159
160
161
Module 9: Click and Text Entry Boxes
Demonstrations versus Simulations .......................................................
Hide the Mouse ............................................................................
Find and Replace .................................................................................
Replace Phrases ...........................................................................
Click Boxes.........................................................................................
Insert a Click Box .........................................................................
Text Entry Boxes .................................................................................
Insert a Text Entry Box .................................................................
164
164
165
165
167
167
171
171
Module 10: Working With PowerPoint
PowerPoint as a Starting Point............................................................... 176
Import PowerPoint slides ............................................................... 176
Resize One Object and Apply to All ................................................. 180
Round-Trip PowerPoint Edits .......................................................... 181
PowerPoint Collaboration ...................................................................... 183
Synch With Source ....................................................................... 183
Rescaling Projects ............................................................................... 185
Rescale a Project.......................................................................... 185
iv
© 2013, IconLogic. All Rights Reserved.
Contents
Module 11: Introduction to Question Slides
Quiz Setup .......................................................................................... 188
Edit Quizzing Object Styles ............................................................ 188
Set the Quiz Preferences................................................................ 189
Apply a Theme ............................................................................. 191
Hide a Slide Image ....................................................................... 192
Creating a Quiz.................................................................................... 193
Insert Question Slides ................................................................... 193
Edit a Question Slide ..................................................................... 194
Module 12: Finishing Touches
URL Actions ........................................................................................ 198
Create a Link to a Website ............................................................. 198
Skins ................................................................................................. 201
Apply a Skin ................................................................................ 201
Edit, Save and Delete a Skin .......................................................... 202
Table of Contents................................................................................. 205
Create a TOC ............................................................................... 205
Preloaders .......................................................................................... 208
Check Publish Settings and Add a Loading Screen ............................. 208
Publishing ........................................................................................... 211
Publish a SWF and PDF.................................................................. 211
Run the HTML5 Tracker ................................................................. 215
Publish as HTML5.......................................................................... 216
Round Tripping .................................................................................... 220
Export Captions............................................................................ 220
Perform a “Round Trip”.................................................................. 222
Want To Learn More About Adobe Captivate?........................................... 223
© 2013, IconLogic. All Rights Reserved.
v
Adobe Captivate 7: The Essentials
vi
© 2013, IconLogic. All Rights Reserved.
“Skills and Drills” Learning
About This Book
This Section Contains Information About:
•
The Author, page vii
•
Book Conventions, page viii
•
Confidence Checks, page viii
•
Captivate System Requirements, page ix
•
Data Files (Captivate Project Assets), page x
•
How Software Updates Affect This Book, page xii
•
Contacting IconLogic, page xii
The Author
Kevin Siegel is the founder and president of IconLogic,
Inc. He has written more than 100 step-by-step computer
training books, including Essentials of Adobe Captivate 6,
Adobe Captivate 6: Beyond the Essentials, Essentials of
Adobe Captivate 5, Adobe Captivate 5: Beyond the
Essentials, Essentials of Adobe Captivate 4, Adobe
Captivate 4: Beyond the Essentials, Essentials of Adobe
Captivate 3, Essentials of Adobe Captivate 2, Essentials of
Macromedia Captivate, Essentials of RoboDemo 5,
Essentials of Adobe RoboHelp 10, Essentials of Adobe
RoboHelp 9, Essentials of Adobe RoboHelp 8, Essentials of
Adobe RoboHelp 7, Essentials of Adobe Dreamweaver CS3,
QuarkXPress 8: The Basics, Essentials of Adobe InDesign CS3, Camtasia Studio
7: The Essentials and Camtasia Studio 6: The Essentials.
Kevin spent five years in the U.S. Coast Guard as an award-winning
photojournalist and has more than two decades experience as a print publisher,
technical writer, instructional designer and eLearning developer. He is a certified
technical trainer, has been a classroom instructor for more than 20 years and is
a frequent speaker at trade shows and conventions.
Kevin holds multiple certifications from companies such as Adobe and the
CompTIA. You can reach Kevin at ksiegel@iconlogic.com.
Adobe Captivate 7: The Essentials
Book Conventions
I believe that learners learn by doing. With that simple concept in mind, IconLogic
books are created by trainers/authors with years of experience training adult
learners. Before IconLogic books, our instructors rarely found a book that was
perfect for a classroom setting. If the book was beautiful, odds were that the text
was too small to read and hard to follow. If the text in a book was the right size, the
quality of exercises left something to be desired.
Finally tiring of using inadequate materials, our instructors started teaching without
any books at all. Years ago we had many students ask if the in-class instruction
came from a book. If so, they said they’d buy the book. That sparked an idea. We
asked students—just like you—what they wanted in a training manual. You
responded, and the methodology is used in this book and every IconLogic training
manual.
This particular book has been divided into several modules. Since each module
builds on lessons learned in a previous module, I recommend that you complete
each module in succession. During every module, you will be guided through lessons
step by step. Instructions for you to follow will look like this:
 instructions for you to follow will look like this
If you are expected to type anything or if something is important, it will be set in
bold type like this:
 type 9 into the text field
When you are asked to press a key on your keyboard, the instruction will look like
this:
 press [shift]
I hope you enjoy the book. If you have any comments or questions, please see page
xii for our contact information.
Confidence Checks
As you move through the lessons in this book, you will come
across the little guy at the right. He indicates a Confidence
Check. Throughout each module you will be guided through
hands-on, step-by-step exercises. But at some point you’ll have
to fend for yourself. That is where Confidence Checks come in.
Please be sure to complete each of the challenges because some
exercises build on completed Confidence Checks.
viii
© 2013, IconLogic. All Rights Reserved.
About This Book > Captivate System Requirements
Captivate System Requirements
This book will teach you how to use Adobe Captivate version 7. The Adobe Captivate
software does not come with this book. The software can be downloaded directly
from Adobe (www.adobe.com/products/captivate.html). You do not need to
purchase Captivate to learn Captivate; the free trial version of the software can be
downloaded via the link above. There are no limitations on the Captivate trial, and it
will last for 30 days from the day you install it on your computer.
Here are Adobe’s system requirements for installing and using Adobe Captivate 7.
Windows: 1 GHz or faster processor Intel Pentium 4, Intel Centrino, Intel Xeon, or
Intel Core Duo (or compatible) processor; Microsoft Windows XP with Service Pack
3, Windows 7 with Service Pack 1, or Windows 8; 2GB minimum RAM (4GB
recommended); 3GB of available hard-disk space for installation; additional free
space required during installation (cannot install on flash-based storage devices);
1024x768 display (1280x1024 recommended) with 16-bit video card.
Mac: Multicore Intel processor; Mac OS X 10.7 or newer; 2GB minimum RAM (4GB
recommended); 3GB of available hard-disk space for installation; additional free
space required during installation (cannot install on a volume that uses a casesensitive file system or on flash-based storage devices); 1024x768 display
(1280x1024 recommended) with 16-bit video card.
Microphone, Speakers and/or a Headset: During the module on Audio, which
begins on page 127, you will learn how to import, record and edit audio. You will
need a microphone and speakers, or a headset to complete those activities.
Other Software You Will Need
NeoSpeech: You will learn how to convert written text into an audio file during
activities beginning on page 145. To use the NeoSpeech Text-To-Speech feature,
you will need to install the NeoSpeech software after installing Captivate.
NeoSpeech comes free with Captivate but is not installed during the Captivate
installation process. You can download NeoSpeech from www.adobe.com/
cfusion/tdrc/index.cfm?product=captivate.
Microsoft PowerPoint 2003 or newer: PowerPoint, which does not come with
Captivate, is used during the PowerPoint integration activities beginning on
page 176. If PowerPoint is not installed, you will not be able to complete all of the
activities.
Microsoft Word 2003 or newer: Word, which does not come with Captivate, is
used during the exporting activities beginning on page 218. If Word is not installed,
you will not be able to complete all of the activities.
© 2013, IconLogic. All Rights Reserved.
ix
Adobe Captivate 7: The Essentials
Data Files (Captivate Project Assets)
You’re probably chomping at the bit, ready to dive into Captivate and begin creating
eLearning lessons. Not so fast... do you have some sample projects to work with?
What about graphics? Do you have some sound effects to play with? No? No worries.
I’ve got everything you need—I call them data files—and they can be downloaded
from the Iconlogic website for free.
Windows users: Work through the following activity. (Mac users, skip this activity
and move on to page xi.)
Student Activity: Download the Windows Data Files
1. Download the student data files necessary to complete the lessons presented in
this book.
 start a web browser and visit the following web address:
http://www.iconlogic.com/pc
 click the Captivate 7: The Essentials link
On most web browsers, a dialog box appears asking if you want to Save, Run or
Open the file. The goal is to save the file to your computer. It doesn’t matter
where you save the file, provided you can find it in a moment to execute it.
2. Save the file to your computer. After the file downloads, close the web browser.
3. Extract the data files.
 find the Captivate7Data file you just downloaded to your computer
 double-click the file to execute it (even though the file is an EXE file, it’s not a

program; rather it’s an archive containing zipped data files)
confirm C:\ appears in the Unzip to Folder area (only change the Unzip to
folder if you are prohibited from installing assets directly to your C drive)
 click the Unzip button
You will be notified that more than 100 files were unzipped.
 click the OK button and then click the Close button
The data files have been installed on your hard drive (within a folder named
Captivate6Data). As you move through the lessons in this book, you will be
working with these files. You skip the next activity an turn to page xii.
x
© 2013, IconLogic. All Rights Reserved.
About This Book > Data Files (Captivate Project Assets)
Student Activity: Download the Mac Data Files
1. Download the student data files necessary to complete the lessons presented in
this book.
 start Safari
 go to the following web address: http://www.iconlogic.com/mac
 click the Captivate 7: The Essentials link
The zipped data files will typically be downloaded to the Downloads folder on
your Mac and be automatically extracted into a folder named Captivate7Data.
2. Move the data files folder to your desktop.
 drag the Captivate7Data folder from the Downloads folder to your desktop
3. You can now close the Downloads folder window and Safari.
Before starting the lessons in Module 1 of this book, it’s a good idea to review
“How Software Updates Affect This Book” on page xii.
© 2013, IconLogic. All Rights Reserved.
xi
Adobe Captivate 7: The Essentials
How Software Updates Affect This Book
This book was written specifically to teach you how to use Adobe Captivate
version 7.0. At the time that this book was written, Captivate 7 was the latest and
greatest version of the Captivate software available from Adobe.
With each major release of Captivate, my intention is to write a new book to support
that version and make it available within 30-60 days of the software being released
by Adobe. From time to time, Adobe makes service releases/patches of Captivate
available for customers that fixes bugs or adds functionality. For instance, I would
expect Adobe to update Captivate 7 with a patch or two within a few months of
Captivate 7 being released. That patched version might be called Captivate 7.01 or
7.1. Usually these updates are minor (bug fixes) and have little or no impact on the
lessons presented in this book. However, every so often Adobe makes significant
changes to the way Captivate looks or behaves, even with minor patches. (Such was
the case when Adobe updated Captivate from version 5 to 5.5—about a dozen
features were added, and a few panels were actually renamed, throwing readers of
my books into a tizzy.)
Since it is not possible for me to recall and update printed books, instructions you
are asked to follow in this book may not match the patched/updated version of
Captivate that you might be using. If something on your screen does not match what
I am showing in the book, please visit my Captivate 7 book page on my website
(http://www.iconlogic.com/skills-drills-workbooks/adobe/captivate-workbooks/
captivate-7-essentials-workbook.html). If an Adobe software update has altered
something that will impact the lessons in this book, I will address the issues on that
page as soon as they are brought to my attention.
Contacting IconLogic
IconLogic, Inc.
3320 Breckenridge Way | Riva, MD 21140 | 410.956.4949
Web: www.iconlogic.com | Email: info@iconlogic.com
Special Thanks
I would like to thank some fine people for their help with this book.
Barbara Ash (www.urgoal.com) provided the PhotoshopVignette project you will
work with beginning on page 121. Barbara is an Adobe Certified Instructor and
Adobe Design Specialist. For the past 19 years, she has been teaching Adobe
applications and consulting with companies and organizations of all types.
Jill McGillen (www.nextturnconsulting.com) donated the Introduction project you
will work with beginning on page 80. Jill’s company, Next Turn Consulting, is a
training company specializing in improving communication, leadership and results.
Ellie Abrams (ellie@esatraininginc.com) offered her considerable proofreading
skills to purge as many grammar errors from this book as possible.
xii
© 2013, IconLogic. All Rights Reserved.
“Skills and Drills” Learning
Rank Your
Skills
Before starting this book, complete the skills assessment on
the next page.
Skills Assessment
How This Assessment Works
Below you will find 10 course objectives for Adobe Captivate 7: The Essentials. Before
starting the book: Review each objective and rank your skills using the scale next to each
objective. A rank of  means No Confidence in the skill. A rank of  means Total
Confidence. After you’ve completed this assessment, go through the entire book. After
finishing the book: Review each objective and rank your skills now that you’ve completed
the book. Most people see dramatic improvements in the second assessment after completing
the lessons in this book.
Before-Class Skills Assessment
1. I can record a Custom Project.





2. I can create a Rollover Slidelet.





3. I can insert a Text Caption.





4. I can add Click Boxes.





5. I can insert Highlight Boxes.





6. I can insert Rollover Captions.





7. I can add Text Entry Boxes.





8. I can create a TOC using the Skin Editor.





9. I can perform a “Round-trip” to Word.










1. I can record a Custom Project.





2. I can create a Rollover Slidelet.





3. I can insert a Text Caption.





4. I can add Click Boxes.





5. I can insert Highlight Boxes.





6. I can insert Rollover Captions.





7. I can add Text Entry Boxes.





8. I can create a TOC using the Skin Editor.





9. I can perform a “Round-trip” to Word.










10. I can publish HTML5 output.
After-Class Skills Assessment
10. I can publish HTML5 output.
IconLogic, Inc.
3320 Breckenridge Way, Riva, MD 21140
www.iconlogic.com
“Skills and Drills” Learning
Module 3: Captions, Styles
and Timing
In This Module You Will Learn About:
•
Text Captions, page 60
•
Caption Styles, page 67
•
Callouts, page 70
•
The Timeline, page 71
And You Will Learn To:
•
Insert, Resize and Move Text Captions, page 60
•
Modify Text Caption Properties, page 63
•
Edit the Default Caption Style, page 67
•
Change a Callout Used by a Text Caption, page 70
•
Control Slide Timing, page 71
•
Control Slide Object Timing, page 73
•
Check Spelling, page 75
•
Align Slide Objects, page 77
Adobe Captivate 7: The Essentials
Text Captions
Text Captions are typically used to explain a concept being shown on screen. You can
have multiple text captions on the same slide, and you can control the way the
caption looks, where the caption appears on the slide and when it appears on the
slide (via the Timeline).
Student Activity: Insert, Resize and Move Text
Captions
1. Open a project.
 using Captivate 7, choose File > Open
 from the Captivate7Data folder, open the CaptionMe project
2. Reset the Classic workspace.
 choose Window > Workspace > Classic
 choose Window > Workspace > Reset Classic
Although you can use any workspace you like as you move through this book,
I have found the reset version of the Classic workspace to be the most reliable
and the easiest to use. Unless otherwise instructed to do so, I suggest that
you use the Classic workspace as you work through the rest of this book.
3. Preview the lesson.
 choose File > Preview > Project
This project is a demonstration that was recorded using Captivate’s
Demonstration mode (see page 40). The lesson demonstrates the process of
creating a new folder on a Windows-based computer. It’s a perfectly fine
demonstration, but there are no Text Captions telling the learner what’s about
to happen or why. During the next several activities, you will learn how to add
Text Captions and to control how they look and when they appear on the slide.
4. Close the Preview.
5. Show Captivate’s Preferences.
 Windows users, choose Edit > Preferences; Mac users, choose Adobe
Captivate > Preferences
6. Restore the timing and style defaults used by inserted objects.
 from the top of the Category list at the left, select Defaults
 from the Object Defaults area, click the Restore All button
Any objects you insert into your Captivate projects (such as Text Captions)
use the default timing and appearance specified by Adobe when Captivate was
first installed on your computer. You will learn how to change the timing and
style used by objects as you move through lessons in this book.
 click the OK button
60
© 2013, IconLogic, Inc. All Rights Reserved.
Captions, Styles and Timing > Text Captions > Insert, Resize and Move Text Captions
7. Insert a Text Caption.
 go to slide 1
 choose Insert > Standard Objects > Text Caption
The new Text Caption appears in the middle of the slide.
 replace the text in the caption with Watch as the File menu is selected
8. Deselect the caption.
 click just above or below the Text Caption
With the caption deselected, you cannot edit the text within the caption, nor
can you change the appearance of the caption or its slide location.
9. Use the Properties Panel to change the Caption type for a selected Text
Caption.
 select the Text Caption you just edited
The Properties panel is always at the right of the Captivate window (assuming
you are viewing the window using the reset Classic workspace).
 from the top one-third of the Properties panel, find and expand the
General group by clicking the black triangle (if necessary)
 from the Caption drop-down menu, select HaloGreen
© 2013, IconLogic, Inc. All Rights Reserved.
61
Adobe Captivate 7: The Essentials
10. Resize a Text Caption.
 with the Text Caption still selected, position your mouse pointer on one of
the Text Caption’s resizing handles (the squares)
 drag the resizing handle until the size of the Text Caption looks good to you
Although the exact size of any Text Caption is always up to you, consider
making your Text Captions narrow and tall as opposed to wide and short. In
my experience, narrow and tall text captions are easier to read than are wide
and short captions.
Note: As you work with more of the Caption Types, you’ll discover that
some captions can be made only so small, while other types have fewer
limitations on size.
11. Reposition a Text Caption on a slide.
 with the Text Caption still selected, drag the middle of the caption toward
the top left side of the slide and position it so your slide looks similar to
the picture below
12. Save your work.
62
© 2013, IconLogic, Inc. All Rights Reserved.
Captions, Styles and Timing > Text Captions > Modify Text Caption Properties
Student Activity: Modify Text Caption Properties
1. Ensure that the CaptionMe project is still open.
2. Change the Caption type.
 if necessary, select the Text Caption you inserted on slide 1
 on the Properties panel, locate the General group
 from the Caption drop-down menu of the General group, select
Adobe Red
Hey! Did the size of that pesky Text Caption change when you changed the
Caption type? There’s a very good chance that it did. Why? Captivate’s
Autosize Captions feature is enabled by default. Although the feature might
seem like a good thing, I’ve found that it often forces me to do extra work
because Text Captions that I’ve already resized magically resize when I
change the way they look (like you just did) or when I edit the text.
3. Disable the Autosize Captions option.
 Windows users, choose Edit > Preferences; Mac users, choose
Adobe Captivate > Preferences
 from the top of the Category list at the left, select Defaults
 from the General area at the bottom of the dialog box, deselect
Autosize Captions
 click the OK button
There won’t be any visible change to the Text Caption on your slide. You’ll see
the results of disabling Autosize Captions next.
4. Resize the Text Caption so that it is significantly larger.
© 2013, IconLogic, Inc. All Rights Reserved.
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Adobe Captivate 7: The Essentials
5. Modify the appearance of the Text Caption again.
 ensure the Text Caption is still selected
 on the Properties panel, General group, select Frosted from the Caption
drop-down menu
Although the general appearance of the Text Caption certainly changes, there
are no changes to the size of the Text Caption. Is that a good thing or a bad
thing? I guess it depends on your perspective. Certainly, if you want Captivate
to resize your Text Captions moving forward, turn the Autosize Captions
option back on. Personally, I leave the option off.
6. Change the character formatting for the caption text.




ensure the Text Caption is still selected
on the Properties panel, expand the Character group (if necessary)
from the Character group, change the font Family to Verdana
change the Size to 15 pt
7. Apply a Character Effect to a Text Caption.
 ensure the Text Caption is still selected
 from the Character group, click the Character Effects button
A window opens offering two rows of effects. You can create your own effects
and edit them.
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© 2013, IconLogic, Inc. All Rights Reserved.
Captions, Styles and Timing > Text Captions > Modify Text Caption Properties
 select any one of the effects from either of the two rows
On the slide, you will see the effect and its impact on the text within the Text
Caption. I think you’ll agree that using a Character Effect on the Text Caption
does emphasize the text, but it also makes the text harder to read. Although
you will find many reasons to use this kind of effect as you develop eLearning
in Captivate, I’m a firm believer in taking a minimalist approach when it comes
to using effects of any kind.
8. Remove Character Effects.
 on the Character Effects panel, click the Clear button
9. Highlight a single word.
 on the slide, double-click within the Text Caption
The Text Caption is no longer selected as an object, and you’ve entered textedit mode. At this point, you can’t move it or resize the caption using your
mouse. However, you can make edits to the text much like you would in a
word processor.
 double-click the word File
10. Change the appearance of a single word.
 from the Character group, locate the Format area
 select the Bold command
11. Deselect the Text Caption (click just above or below the caption).
The Text Caption should look similar to the image below.
© 2013, IconLogic, Inc. All Rights Reserved.
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Adobe Captivate 7: The Essentials
Confidence Check
1. Ensure that the CaptionMe project is still open.
2. On slide 1, change the Caption type for the Text Caption
to Adobe Blue. (Need help? See page 63.)
3. Locate the Object Toolbar.
If you are still using the Classic workspace, the Object
Toolbar is at the far left of the Captivate interface. Using
the Object Toolbar, you can add several different objects
to a slide, including Text Captions. (If the Object Toolbar is
not on your screen, either Reset the Classic workspace or choose Window >
Object Toolbar.)
4. Go to slide 3.
5. Use the Insert Text Caption tool on the Object toolbar to insert a second
Text Caption with the words Watch as the New command is selected.
Notice that the formatting of the new Text Caption does not match the
appearance of your first Text Caption. No worries... you’ll learn how to ensure
consistent formatting of slide objects very soon. For now, you’re only
concerned with knowing how to insert a Text Caption, not how it looks.
6. Go to slide 4 and insert a new Text Caption that says Watch as the Folder
command is selected.
7. Go to slide 6 and insert a new Text Caption that says Watch as the new
Folder is selected
8. Save your work.
9. Close the project.
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© 2013, IconLogic, Inc. All Rights Reserved.
Captions, Styles and Timing > Caption Styles > Edit the Default Caption Style
Caption Styles
During the activity that began on page 60, you learned how to insert a Text Caption
and then how to change its formatting. Did you notice that every time you inserted a
Text Caption, the appearance of the caption always reverted to a specific Caption
type, font and font size? Although it is easy enough to change the appearance of the
caption, you will quickly tire of the effort required to change every caption. Instead,
you can alter the way Text Captions appear in this project via Caption Styles. Once
you set up the appearance of the Caption Style, all new captions take on the
attributes of the style and save you a ton of manual formatting.
Student Activity: Edit the Default Caption Style
1. Using Captivate, open StyleMe from the Captivate7Data folder.
2. Go from slide to slide and notice that most of the slides in this project contain
a Text Caption. The appearance of each Text Caption is identical. (HaloBlue,
Calibri, 16 pt font size.)
3. Override a style.
 go to slide 3 and select the Text Caption
 on the Properties panel, General group, change the Caption to
HaloGreen
 on the Character group, change the Family to Verdana and the Size to 15
The three changes you made to the caption have had an obvious effect on the
selected Text Caption on slide 3. But what about the Text Captions on the
other slides?
© 2013, IconLogic, Inc. All Rights Reserved.
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Adobe Captivate 7: The Essentials
4. Explore the other slides.
 go from slide to slide and notice that none of the other Text Captions have
taken on the appearance of the Text Caption on slide 3
5. Observe an Object Style override.
 return to slide 3 and select the Text Caption that you formatted
 at the top of the Properties panel, locate the Style area
A style named Default Caption Style is selected in the drop-down menu,
indicating that it’s the style being used by the selected Text Caption. In fact,
all of the Text Captions in the StyleMe project are using the Default Caption
Style. That’s the reason the appearance of every Text Caption in the project is
wonderfully consistent.
Okay, okay, you caught me. I said above that every Text Caption in the
project is using the Default Caption Style. I should have stated that most of
the captions are following the Default Caption Style. In fact, the Text Caption
on slide 3 is following only a portion of the formatting specified in the style.
How do I know? Take a look at the name of the style in the Style drop-down
menu. There’s a plus sign to the left of the style’s name.
The plus sign indicates that something about the way the caption has been
formatted doesn’t match the intent of the style. Unfortunately, there’s no way
to tell exactly what the formatting issue is, but the plus sign is a handy way to
quickly determine that the formatting is different in some way.
In the world of eLearning development, speed and efficiency mean everything.
I’m betting that you don’t have a huge staff to support your eLearning
development efforts. I’m also pretty sure that you don’t have hours to waste
on manual labor. If you use the Properties panel to format every object on
every slide, you’ll find yourself formatting and formatting and formatting. And
when you’re done, you’ll format some more. I don’t want to even think about
how much extra work you will have to deal with if you want (or your boss
wants) to update the appearance of the captions project-wide. For that
reason, I discourage you from using the Properties panel to change the way
any object looks. You’ll find it much more efficient to change the way things
look via the Object Style Manager (you’ll play with that soon). Instead, use the
Properties panel to change the way objects behave (Timing, Actions, etc.).
Those kinds of properties are not controlled by an Object Style.
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© 2013, IconLogic, Inc. All Rights Reserved.
Captions, Styles and Timing > Caption Styles > Edit the Default Caption Style
6. Reset a style.
 with the Text Caption on slide 3 still selected, click the Reset Style
command (the last command in the Style area)
The plus sign goes away, and the selected Text Caption is following the
properties of the Default Caption Style to the letter (HaloBlue, Calibri, 16 pt
font size).
7. Edit the Default Caption Style.
 choose Edit > Object Style Manager
The Object Style Manager opens.
 from the top of the Object Style Manager dialog box, select
Default Caption Style
 from the Caption group at the right, change the Caption to Frosted
 from the Character group, change the Family to Verdana
 change the Size to 15
 click the OK button
Check it out, every caption in the project is using the new Caption type and
Character formatting. I love this feature in Captivate. Make a few edits in one
place (the Object Style Manager), and potentially hundreds of slide objects are
updated. Cool!
8. Save your work.
© 2013, IconLogic, Inc. All Rights Reserved.
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Adobe Captivate 7: The Essentials
Callouts
You learned how to apply a Caption type on page 63. While Caption types define the
general look of the caption (HaloGreen, Adobe Blue, etc), Callouts give a Text
Caption direction. Most Caption Types include up to five Callouts that point to
different areas of the slide. While Caption types are part of an Object Style
(page 67), Callouts are options you manually apply to a selected object, one object
at a time.
Student Activity: Change a Callout Used by a
Text Caption
1. Ensure that the StyleMe project is still open.
2. Change the Callout used on a Text Caption.
 go to slide 1
The Callout being used on the Text Caption is simple rectangle.
 select the Text Caption
 on the Properties panel, General group, select the third Callout
The caption now points up and to the left. The arrow helps guide the learner’s
eye toward the area of the screen where the mouse action is occurring.
Confidence Check
1. Move the Text Caption up and to the left a bit until the
position is similar to the image below.
2. Go through the remaining slides and apply the third Callout to the rest of the
captions.
3. Position (drag) each of the captions on the slides to your taste.
4. Save and close the project.
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© 2013, IconLogic, Inc. All Rights Reserved.
Captions, Styles and Timing > The Timeline > Control Slide Timing
The Timeline
The Timeline typically appears at the bottom of the Captivate window (but it can be
dragged to different window positions). Each slide has its own unique Timeline. You
can use the Timeline to control the timing of any slide object. For instance, using the
Timeline, you can force the captions to appear on the slide at the same time, or you
can force one caption to appear as another goes away. The Timeline consists of the
following features: Object Bars, a Header, a Playhead and Playback Controls. The
objects on a project slide are displayed as stacked bars on the left side of the
Timeline. The Header at the top of the Timeline indicates time in seconds (and parts
of seconds). The Playhead shows the point in time in which the slide is being viewed.
Student Activity: Control Slide Timing
1. Using Captivate, open TimeMe from the Captivate7Data folder.
2. Reset the Classic workspace.
 choose Window > Workspace > Classic
 choose Window > Workspace > Reset Classic
In the Classic workspace, the Timeline appears just below the slide. The last
object on the Timeline is an object that says Slide (3.0s).
3. Use the Timeline to extend the slide timing to eight seconds.
 on the Timeline, position your mouse pointer on the far right edge of the
Slide 1 object bar until your mouse pointer looks like a double-headed
arrow
 drag the right edge of the object to the right until you get to 00:08
seconds on the Timeline (the word End should line up with 00:08 mark on
the Timeline)
© 2013, IconLogic, Inc. All Rights Reserved.
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Adobe Captivate 7: The Essentials
4. Extend slide timing using the slide Properties.
 click in the middle of slide 1 (don’t select the Text Caption)
 in the General group of the Properties panel, change the slide’s display
Time to 10 seconds
On the Timeline, notice that changing the Display Time on the Properties panel
is exactly the same thing as dragging the right edge of the slide object to 10
seconds on the Timeline.
5. Save your work.
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© 2013, IconLogic, Inc. All Rights Reserved.
Captions, Styles and Timing > The Timeline > Control Slide Object Timing
Student Activity: Control Slide Object Timing
1. Ensure that you are still on slide 1 of the TimeMe project.
2. Use the Timeline to extend the display time for a Text Caption.
 on the Timeline, select the object “Watch as the File menu is”
This object represents the Watch as the File menu is selected Text Caption
on the slide.
 on the Timeline, drag the right edge of the “Watch as the File menu is
selected” object right until the object is stretched to 00:04 seconds
3. Use the Timeline to change when the mouse appears on the slide.
 still working on slide 1, select the Mouse object on the Timeline
This object represents the mouse pointer on the slide.
 drag the middle of the Mouse object right until its left edge lines up with
00:04 on the Timeline
4. Save your work.
© 2013, IconLogic, Inc. All Rights Reserved.
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Adobe Captivate 7: The Essentials
Confidence Check
1. Change Display Time for slide 1 to 5.7 seconds.
(Need help? See page 71.)
2. Ensure you are on slide 1 and choose File > Preview>
Next 5 Slides.
The Text Caption on slide 1 should play for four seconds.
After the Text Caption disappears from the slide, the
mouse pointer should move from the upper left of the
slide to the slide’s File menu. Once the action on slide 1
finishes, you’re off to slide 2.
While on slide 2, notice that it takes way too much time for the click to
actually occur—the timing needs work.
3. Close the preview, and go to slide 2.
4. On the Timeline, select the Mouse and, using the Timing group on the
Properties panel, change the Appear After to 0 sec.
5. From the Timing group, change the Display For specific time to 0.5 sec
6. Change the display Time for slide 2 to 0.5 sec.
7. Starting with slide 1, preview the Next 5 Slides.
When you get to slide 2, the timing of the mouse click should be better.
8. Change the timing for slides 3, 4 and 6 as follows:
Text Captions: Appear After 0 sec; Display For specific time: 4 sec
Mouse objects: Appear After 4 sec; Display For specific time: 1.7 sec
Slide Display Times: 5.7 sec
9. Change the timing for slide 5 as follows:
Mouse object Appears After: 0 sec; Displays For specific time: 0.5 sec
Slide Display Time: 0.5 sec
10. Preview the entire project. Observe the timing for the slides and the slide
objects. The movement between slides and objects should be smooth.
11. Close the preview, and then save and close the project.
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© 2013, IconLogic, Inc. All Rights Reserved.
Captions, Styles and Timing > The Timeline > Check Spelling
Student Activity: Check Spelling
1. Open SpellMeAlignMe from the Captivate7Data folder.
This is pretty much the same project you’ve been working on since the
beginning of this module. To save you a little work, I’ve added an introduction
slide that explains what the lesson is about. I’ve also timed the Text Captions
so that each one plays for five seconds and appears on the slide one after the
other.
2. Disable Calculate Caption Timing.
 Windows users, choose Edit > Preferences;
Mac user, choose Adobe Captivate > Preferences
 from the top of the dialog box, select Defaults
 deselect Calculate Caption Timing (there should not be a check mark
next to the option)
Depending on how you look at the world, the Calculate Caption Timing feature
is one of those “glass half empty, half full” kind of commands. With the option
selected, Captivate automatically calculates how long a caption stays on a
slide based on the number of characters in the caption. That’s a glass half-full
kind of thing—you don’t have to worry about the timing.
However, if you select a specific display time (as you have done with the
captions in this project) and then change a caption’s content, you would
inadvertently reset your specified time to Captivate’s calculated caption
timing. That’s a glass half-empty kind of thing—you’ll have to reset the timing
via the Timeline or through the Text Caption’s properties. Personally, I’m not a
fan of Calculate Caption Timing and always disable the option.
 click the OK button
3. On slide 1, notice that there are typos in the Text Captions (from misspelled
words to double words). No worries, you’ll be fixing each of the typos during
the Check Spelling activity that follows.
4. Spell check the project.
 choose Project > Check Spelling
The Check Spelling dialog box opens. The first word that is flagged as Not In
Dictionary is the word foolders. It should be replaced with the word folders.
© 2013, IconLogic, Inc. All Rights Reserved.
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Adobe Captivate 7: The Essentials
 ensure that folders is selected in the Suggestions area
 click the Change button
The next error is the double word “you.”
 click the Delete button
The word “demmonstration” is flagged as Not In Dictionary.
 select demonstration from the list of Suggestions
 click the Change button
The double word “is” is flagged.
 click the Delete button
The word “seelected” is flagged as Not In Dictionary.
 select selected from the list of Suggestions
 click the Change button
Once the Spell Check is complete, you are alerted to the total number of
corrections made.
 click the OK button
5. Save your work.
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© 2013, IconLogic, Inc. All Rights Reserved.
Captions, Styles and Timing > The Timeline > Align Slide Objects
Student Activity: Align Slide Objects
1. Ensure that the SpellMeAlignMe project is still be open.
2. Hide an object.
 go to slide 1
There are four Text Captions on the slide. You’ll soon use Captivate’s
alignment features to line up three of the four captions. One of the captions is
in the way. Rather than drag it out of the way, only to have to drag it back, it
is more efficient to temporarily hide it.
 on the left side of the Timeline, click the first white dot just beneath the
eyeball
The white dot becomes a red x. The “During this demonstration” caption
disappears from the slide (it’s still visible on the Timeline). With the top-most
caption hidden, you can easily see the three remaining captions. Even though
the caption is hidden from view, it will still preview and publish.
3. Select multiple captions.




click one time on the caption containing “New folders can be...”
press and hold the [shift] key on your keyboard
click one time on the caption containing “You can give your folder...”
keep the [shift] key down on your keyboard
 click one time on the caption containing “Empty folders do not take...”
 release the [shift] key
All three captions should be selected.
4. Left-align the selected captions.
 choose Modify > Align > Align Left
The selected objects aligned to the left.
 choose Modify > Align > Distribute Vertically
The captions are now lined up with the first caption you selected (objects with
white handles serve as anchors, and other selected objects move to the
anchors when you align objects). In addition, the vertical space between the
selected captions is evenly spaced.
© 2013, IconLogic, Inc. All Rights Reserved.
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Adobe Captivate 7: The Essentials
Confidence Check
1. Ensure that the SpellMeAlignMe project is still open.
2. Ensure you are on slide 1, and choose File > Preview >
Next 5 slides.
3. As slide 1 plays, notice that the timing of the Text
Captions is pretty good. But don’t you think it would be
better if the three Text Captions (after the first one)
stayed around for the duration of the slide? Sure you do!
4. Close the preview and return to slide 1.
5. Select all three of the visible Text Captions on slide 1 (the first Text Caption
should still be hidden).
6. Choose Modify > Show for the rest of the slide.
On the Timeline, notice that the selected objects have stretched to the end of
the slide.
7. Preview the first five slides. Notice that after the first Text Caption goes away,
the remaining captions show for the rest of the slide.
8. Close the preview, save and then close the project.
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© 2013, IconLogic, Inc. All Rights Reserved.
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