May 13, 2015 Board Information Packet

May 13, 2015 Board Information Packet
Siuslaw School
District 97J
Board of Directors’
Meeting Information
Packet
May 13, 2015
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Agenda
Item No:
Attachment:
051315-2
Yes
Reason:
Approve Agenda
From: Ethel Angal
Date: May 13, 2015
Background:
The superintendent, board chair and vice-chair meet to prepare the agenda one week prior to the board
meeting. Items of business may be suggested by any board member, staff member, student or citizen of the
district by notifying the superintendent at least five working days prior to the meeting. Any changes to the
agenda must be approved by majority vote.
Recommendation:
Administration recommends approval of the agenda as presented.
Resolution #051315-2 Agenda
Be it Resolved that the Siuslaw School District Board of Directors approve the agenda as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
1
Siuslaw School District 97J
Budget & Regular Board of Directors Meeting
Siuslaw School District Office, 2111 Oak Street, Florence, Oregon
Wednesday, May 13, 2015 at 6:30 p.m.
Notice and Agenda
1.
Call to Order, Flag Salute – Chair Butler
Flag Salute: SHS Student
2.
Welcome Patrons, Staff and Press – Chair Butler
3.
Approve Agenda – Chair Butler
4.
Approve Consent Agenda – Ethel Angal
5.
Public Participation – Chair Butler
6.
Program Highlights – Ethel Angal
Outdoor Education – Andy Marohl
Work Based Learning/Youth Transition Program – Lisa Utz & Ryan Roach
7.
Action Items
a. Renew Head Start Lease – Kari Blake
b. Education Foundation – Ethel Angal
c. Facility Naming – Ethel Angal
d. Policy Revisions and Updates – Ethel Angal
i.
Policy Revisions – 2nd Reading
ii.
Policy Revisions – 1st Reading
8.
Acknowledgements – Chair Butler and Board
9.
Reports
a. Superintendent Communications – Ethel Angal
b. Business Manager Communications – Kari Blake
c. Administrator Reports – Ethel Angal
d. Board Chair Communications – Chair Butler
Consider need for May 20 meeting
Board Self-Evaluation
10. Adjourn – Chair Butler
2
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Consent Agenda
Item No:
Attachment:
051315-3
Yes
Reason:
Consent Business
From: Ethel Angal
Date: May 13, 2015
Background:
This month’s consent agenda contains the following items:
Financial Reports
Enrollment Report
Minutes of the April 8, 2015 Board Meeting
Personnel Resignation:
Jeannette Jones, SES Teacher
Shannon Graham, JV Basketball Coach
Donna Flood, Bus Driver
Kristal Temple, Sign Language Interpreter
Heather Goldsmith, Special Programs Secretary
Personnel Retirement:
Sharon Waite, Bus Driver
Wanda O’Malley, Educational Assistant
Linda Westlund, Bus Driver
Personnel Hires:
Monica Plotts, SES Teacher
Linda Johnson, SES Teacher
Rachel Lawson, SES Teacher
Contract: Head Start Option to Extend Lease
Recommendation:
Administration recommends approval of the consent agenda as presented.
Resolution #051315-3 Consent Agenda
Be it Resolved that the Siuslaw School District Board of Directors approve the consent agenda as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
3
SIUSLAW SCHOOL DISTRICT 97J
MONTHLY CASH FLOW - GENERAL FUND
April 30, 2015
REVENUES
Actual for Month
Actual YTD
Budget
Balance
Comments
Beginning Balance (Unaudited)
$4,720,113
$1,790,685
$1,405,000
$1,790,685
Audited Beg. Balance Correct
PROPERTY TAXES
LOCAL OPTION
PARTICIPATION FEES
INTEREST
RENTALS/DONATIONS
MISCELLANEOUS
COUNTY SCHOOL FUND
STATE SCHOOL FUND
COMMON SCHOOL FUND
FEDERAL FOREST REVENUE
HIGH COST STUDENTS
$28,654
$4,481
$308
$112
$3,160
$3,815
$0
$617,189
$0
$0
$0
$6,017,454
$932,285
$22,350
$20,901
$23,797
$59,119
$0
$4,462,192
$138,881
$0
$0
$6,244,416
$978,391
$50,000
$35,000
$34,000
$320,000
$10,000
$4,566,986
$129,743
$226,962
$46,106
$27,650
$14,099
$10,203
$260,881
$10,000
$104,794
-$9,138
$0
$65,000
Includes current and prior year
Includes current and prior year
TOTAL REVENUE
$657,720
$11,676,978
$65,000
$13,838,536
$2,547,243
EXPENDITURES
SALARIES
ASSOCIATED PAYROLL COSTS
PURCHASED SERVICES
SUPPLIES & MATERIALS
CAPITAL OUTLAY
OTHER OBJECTS
TRANSFERS
OTHER USES
TOTAL EXPENDITURES
NET ENDING CASH POSITION
Actual for Month
Actual YTD
Budget
Balance
$613,064
$356,081
$75,183
$12,841
$0
$1,287
$4,686
$4,934,482
$2,793,144
$915,326
$322,576
$59,145
$73,574
$53,025
$0
$6,503,763
$3,756,106
$1,087,336
$456,410
$125,775
$930,585
$62,000
$916,561
$1,569,282
$962,962
$172,010
$133,834
$66,630
$857,011
$8,975
$916,561
$1,063,142
$9,151,271
$13,838,536
Comments
$4,687,265
$4,314,691
4
Siuslaw School District
2014-2015
Start Here...
ACTUAL
through
4/30/15
Fund 203 Ebiss & Aspire BUDGET
REVENUES
Local Revenues
State Revenue
$ 25,000
Federal Revenue
$ 19,150
Beginning Balance
$
-
$
$
$
TOTAL REVENUES
$
$ 44,150
BUDGET
15,704
-
Fund 204 21st Century
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
ACTUAL
through
4/30/15
$
$
$ 365,095
$
-
$
$
$ 243,048
$
-
15,704
TOTAL REVENUES
$ 365,095
$ 243,048
$
$
$
$
133,370
49,725
92,000
90,000
$ 145,926
$ 51,117
$ 79,039
$ 28,576
$ 365,095
$ 304,658
BUDGET
ACTUAL
through
4/30/15
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
$ 25,200
$ 4,700
$ 11,500
$ 2,750
$
-
$
$
$
$
$
15,422
2,644
4,229
3,595
600
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
TOTAL EXPENDITURES
$ 44,150
$
26,490
TOTAL EXPENDITURES
ACTUAL
through
4/30/15
BUDGET
Fund 207 Title IIA
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
$
$
$ 79,300
$
-
$
$
$
$
TOTAL REVENUES
$ 79,300
$
5,964
-
Fund 209 IDEA
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
$
$
$ 217,910
$
-
$
$
$
$
-
5,964
TOTAL REVENUES
$ 217,910
$
-
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
$ 145,000
$ 72,910
$
$
-
$
$
$
$
97,637
70,456
-
TOTAL EXPENDITURES
$ 217,910
$ 168,093
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
$ 25,000
$ 19,300
$ 30,000
$ 5,000
$
$
$
43,081
26,368
4,620
TOTAL EXPENDITURES
$ 79,300
$
74,069
5
Siuslaw School District
2014-2015
Start Here...
Fund 210 Title I
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
BUDGET
ACTUAL
through
4/30/15
$
$
$ 444,790
$
-
TOTAL REVENUES
$ 444,790
ACTUAL
through
4/30/15
BUDGET
$
$
$ 193,148
$
-
Fund 212 Indian Ed
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
$
$
$ 52,150
$
-
$
$
$
$
-
$ 193,148
TOTAL REVENUES
$ 52,150
$
-
$ 32,050
$ 20,100
$
$
-
$
$
$
$
37,972
17,766
190
1,104
$ 52,150
$
57,032
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
$ 283,590
$ 156,700
$
500
$ 4,000
$ 148,937
$ 101,478
$
1,504
$
1,504
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
TOTAL EXPENDITURES
$ 444,790
$ 253,423
TOTAL EXPENDITURES
6
SIUSLAW SCHOOL DISTRICT
2014-2015
BUS RESERVE REVENUE/EXPENDITURE FORECAST
ACTUAL
through
4/30/15
BUDGET
Fund 232
PROJECTED
for Fiscal Year
REVENUES
Interest
Participation Fees
Misc
Bus Depreciation
Beginning Fund Balance
TOTAL REVENUES
$
$
$
$
$
107,000
93,495
$
$
$
$
$
-
$
$
$
$
$
50
107,000
93,495
$
200,495
$
-
$
200,545
$
$
$
$
145,763
4,732
50,000
$
$
$
$
20,386
3,126
-
$
$
$
$
126,287
10,452
50,000
$
200,495
$
23,512
$
186,739
$
13,806
EXPENDITURES
Replacement Equipment
Principal
Interest
Unappropriated End Balance
TOTAL EXPENDITURES
ESTIMATED FUND BALANCE
P:\Board Meetings 14-15\Excel Files\Board Reports Apr , 2015
Fund 232
7
SIUSLAW SCHOOL DISTRICT
2014-2015
FOOD SERVICE REVENUE/EXPENDITURE FORECAST
Fund 240
ACTUAL
through
4/30/15
BUDGET
PROJECTED
for Fiscal Year
REVENUES
Interest
$
Sale of Student Meals
Miscellaneous
Other Restricted Grants
Federal Reimbursement
100
$
51
$
60
65,000
$
42,369
$
40,000
1,000
$
-
-
$
449
$
310,375
$
325,000
$
$
20,000
100,900
$
485,960
283,000
Interfund Transfers
-
$
-
20,000
$ 100,900
$
$
-
$ 470,000
$
353,244
Salary
$
-
$
8,523
$ 17,045.00
Benefits
$
-
$
4,697
$
9,392.36
5,000
$
-
$
5,000
300,000
$
201,895
$
280,000
CACFP Non-Instr.
55,000
$
70,781
$
75,000
Supplies
65,000
$
39,637
$
70,000
-
$
474
$
1,000
-
$
45,000
$
476,000
$
9,960
Revenue on Behalf of District
Beginning Balance
TOTAL RESOURCES
EXPENDITURES
Repairs & Maintenance
Non-Instr. Services
Travel
Technology
Unapprop. Ending Fund Balance
$
45,000
$
$
TOTAL EXPENDITURES
$ 470,000
$
ESTIMATED ENDING FUND BALANCE
312,787
P:\Board Meetings 14-15\Excel Files\Board Reports Apr , 2015
Fund 270
8
SIUSLAW SCHOOL DISTRICT
2014-2015
CONSTRUCTION EXCISE TAX REVENUE/EXPENDITURE FORECAST
BUDGET
Fund 280
REVENUES
Interest
Excise Tax
Miscellaneous
Beginning Fund Balance
TOTAL REVENUES
ACTUAL
through
4/30/15
$
$
750
25,000
$
PROJECTED
for Fiscal
Year
45,885
-
$
$
750
55,000
240,310
$
$
$
$
$
240,310
$
266,060
$
45,885
$
296,060
$
240,310
$
$
-
$
$
-
$
240,310
$
-
$
-
EXPENDITURES
Purchased Services
Reserved for next year
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
$
296,060
CAPITAL PROJECTS REVENUE/EXPENDITURE FORECAST
BUDGET
Fund 400
REVENUES
Interest
Miscellaneous
Other Restricted Grants
Beginning Fund Balance
TOTAL REVENUES
ACTUAL
through
4/30/15
PROJECTED
for Fiscal
Year
$
$
$
$
15,000
$
$
$
$
-
$
$
$
$
15,000
$
15,000
$
-
$
15,000
$
$
$
$
$
15,000
-
$
$
$
$
$
548,272
-
$
$
$
$
$
550,000
-
$
15,000
$
548,272
$
15,000
$
-
EXPENDITURES
Purchased Services
Supplies
Initial & Additnl. Equip.
Transfer of Funds
Reserved for next year
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
9
SIUSLAW SCHOOL DISTRICT
2014-2015
QSCB CONSTRUCTION REVENUE/EXPENDITURE FORECAST
BUDGET
Fund 402
REVENUES
Interest
Miscellaneous
Beginning Fund Balance
ACTUAL
through
4/30/15
PROJECTED
for Fiscal
Year
$
$
$
3,000
$
$
$
-
$
3,000
$
-
$
-
Purchased Services
$
Improve other than Building $
Reserved for next year
$
3,000
-
$
$
$
-
$
$
$
-
3,000
$
-
$
-
$
-
TOTAL REVENUES
EXPENDITURES
TOTAL EXPENDITURES
$
ESTIMATED ENDING FUND BALANCE
10
G. O. BOND DEBT SERVICE REVENUE/EXPENDITURE FORECAST
ACTUAL through
4/30/15
BUDGET
Fund 300
PROJECTED for Fiscal
Year
REVENUES
Current Property Tax
Prior Year Property Tax
Payments In Lieu Property Tax
Interest
Beginning Fund Balance
TOTAL REVENUES
$
$
$
$
$
1,484,867
50,000
1,200
1,000
312,835
$
$
$
$
$
1,450,042
25,299
743
537
-
$
$
$
$
$
1,484,867
50,000
1,000
500
-
$
1,849,902
$
1,476,623
$
1,536,367
$
$
$
$
1,135,000
349,737
2,500
362,665
$
$
$
$
174,869
-
$
$
$
$
1,135,000
349,737
2,500
-
$
1,849,902
$
174,869
$
1,487,237
$
49,130
EXPENDITURES
Redemption of Principal
Interest
Fees
Contingency
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
QZAB DEBT SERVICE REVENUE/EXPENDITURE FORECAST
ACTUAL through
4/30/15
BUDGET
Fund 301
PROJECTED for Fiscal
Year
REVENUES
Interest
Interfund Transfer
Beginning Fund Balance
TOTAL REVENUES
$
$
$
62,000
2,500
$
$
$
-
$
$
$
62,000
2,500
$
64,500
$
-
$
64,500
$
$
$
62,000
2,500
$
$
$
61,933
-
$
$
$
62,000
-
$
64,500
$
61,933
$
62,000
$
2,500
EXPENDITURES
Redemption of Principal
Interest
Ending Balance
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
QSCB DEBT SERVICE REVENUE/EXPENDITURE FORECAST
ACTUAL through
4/30/15
BUDGET
Fund 302
PROJECTED for Fiscal
Year
REVENUES
Interest IRS
Interfund Transfer
Debt Service Revenue on Behalf of District
Beginning Fund Balance
TOTAL REVENUES
$
$
$
$
9,000
$
$
$
$
53,025
-
$
$
$
$
58,000
-
$
9,000
$
53,025
$
58,000
$
9,000
$
-
$
9,000
$
9,000
$
-
$
9,000
$
49,000
EXPENDITURES
Redemption of Principal
Interest
Unappropriated End Balance
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
11
Grade Level
2010-2011 2011-12
2012-13
2013-14
6/3/11 9/14/11 6/8/12
9/17/12 10/4/12 6/12/13
10/3/13
6/2/14
2014-15
10/3/14
11/6/14
12/5/14
1/9/15
2/6/15
3/6/15
4/1/15
5/8/15
KG
1
2
3
4
5
Elem Total
97
92
98
98
102
111
598
102
101
91
95
102
108
599
100
97
91
97
100
108
593
107
98
99
87
94
93
578
109
97
100
87
95
93
581
111
107
101
96
89
94
598
102
107
109
101
98
94
611
107
115
114
103
98
99
636
98
111
115
119
107
101
651
98
110
113
121
108
98
648
100
110
113
117
108
98
646
99
109
116
118
106
97
645
98
109
115
120
108
97
647
103
105
114
114
108
98
642
105
105
115
115
107
99
646
104
105
113
115
105
100
642
6
7
8
MS Total
102
107
118
327
109
94
98
301
114
96
97
307
109
114
89
312
109
113
91
313
109
112
84
305
97
105
119
321
88
115
116
319
102
100
113
315
100
99
112
311
100
98
109
307
100
96
109
305
100
97
110
307
99
95
112
306
101
98
112
311
98
97
115
310
9
10
11
12
HS Total
Grade 13
Grade 14
98
116
116
90
420
121
105
119
140
485
111
90
110
114
425
102
109
104
130
445
103
95
109
109
104
97
129 93/13
445
407
Totals
1345
1385
1325
1335
88
92
110
93
383
14
3
400
1332
93
94
103
92
382
10
2
394
1349
115
97
97
112
421
7
3
431
1397
115
96
98
108
417
5
4
426
1385
114
94
101
103
412
5
4
421
1374
116
94
100
103
413
5
4
422
1372
115
93
100
103
411
5
4
420
1374
112
88
94
100
394
6
2
402
1350
111
90
91
98
390
5
2
397
1354
113
92
94
95
394
6
2
402
1354
1339
1310
12
13
Siuslaw School District 97J
Budget & Regular Board of Directors Meeting
Siuslaw Elementary School, 2221 Oak Street, Florence, Oregon
Wednesday, April 8, 2014 at 6:30 p.m.
Notice and Agenda
Budget Meeting – 6:30 p.m.
Directors Attending:
Paul Burns
John Barnett(absent)
Chad Clement
Tammy Butler
Suzanne Mann-Heintz
Deena Mitchell
Michelle Rose
Budget Members Attending:
Boomer Wright John Murphey Cindy Spinner
Dan Gilday
Dave Twombley
Perry Larson
Guy Rosinbaum
Others in Attendance:
Ethel Angal, Superintendent
Kari Blake, Business Manager
Vonnie McClellan, Board Secretary
Staff, Patrons, Media
1. Call to Order, Flag Salute
Chair Butler asked SMS principal Andy Grzeskowiak to introduce 8th grade student, Tim
Lowder, who led the flag salute. Lowder was nominated because he is a “solid guy, always
helping out, and doing the right thing.” Mr. Grzeskowiak added that whenever the question
of giving awards come up, Tim Lowder’s name is raised.
2. Welcome Patrons, Staff and Press
Chair Butler stated that the first item of business is to appoint a budget member for position
#4. Paul Burns requested the appointment of Guy Rosinbaum. Boomer Wright motioned for
appointment. Michelle Rose seconded and the motion carried unanimously. Mr. Rosinbaum
introduced himself as did the rest of the board and budget members. Mr. Rosinbaum shared
that he has 3 daughters currently attending Siuslaw School District.
3. Elect Budget Officers
Chair Butler requested nominations for budget chair and vice-chair. Paul Burns nominated
Boomer Wright for chair position. John Murphey seconded. Hearing no further nominations,
the committee voted unanimously in favor of Boomer Wright. Boomer Wright motioned to
nominate John Murphey for vice-chair. Cindy Spinner seconded. Hearing no further the
committee voted unanimously in favor of John Murphey for vice-chair.
4. Budget Message
Superintendent Ethel Angal presented the budget message.
Boomer Wright reviewed the responsibilities of the budget committee.
5. Present Budget Material
Business Manager, Kari Blake, presented the proposed budget document for 2015-2016.
Blake explained how legislatures proposed 50/50 split for the biennium as opposed to the
usual 49/51 split does not allow for increase in salaries/inflation. Blake shared that she will
try to hold on to some revenue from the 1st year of the biennium for the 2nd year to allow for
14
increased costs as staff move across the salary schedule and for inflation. It was noted that
the increase in ADM due to all day kindergarten will help pay for the 2 additional
kindergarten teachers. Grant opportunities for furnishings will also help offset costs of the
new building. Paul Burns and Deena Mitchell each emphasized that enrollment will need to
be closely monitored. Blake shared that she and Superintendent Angal intend to closely
monitor the budget throughout the year. Blake encouraged the committee to contact her with
any questions or suggestions. The next budget meeting is scheduled for Wednesday, April
29.
6. Recess Budget Meeting
With no further discussion, Budget Chair Boomer Wright recessed the budget meeting at
7:04pm.
Regular Meeting
Directors Attending:
Paul Burns
John Barnett(absent)
Chad Clement
Tammy Butler
Suzanne Mann-Heintz
Others in Attendance:
Ethel Angal, Superintendent
Kari Blake, Business Manager
Vonnie McClellan, Board Secretary
Staff, Patrons, Media
Deena Mitchell
Michelle Rose
1. Call to Order
Chair Butler called the regular meeting to order at 7:15pm.
2. Approve Agenda
Chair Butler called for approval of the agenda. Paul Burns motioned for approval and Chad
Clement seconded. The motion carried unanimously.
3. Approve Consent Agenda
Ethel Angal recommended approval of the consent agenda which contained the following
items:
Financial Reports, Enrollment Report, Minutes of the March 11, 2015 Board Meeting,
Personnel Resignation:Danielle McTighe, SES Teacher, Personnel Retirement:Ginny Lane,
SES Speech and Language Pathologist, Personnel Contract:Ethel Angal, Superintendent
Michelle Rose motioned for approval. Suzanne Mann-Heintz seconded and the motion
carried unanimously.
4. Public Participation
Chair Butler noted that several people signed up with the same topic and requested that if
they were comfortable having 2 spokespeople for the topic it would be helpful to save time.
All who signed up submitted their written input for the board to review after the meeting.
Rachel Foster and Shannon Graham were spokespersons for the group which included
Jeannette Jones, Chris Campbell, Alyssa Cargill and Susan DeVries.
Shannon Graham shared that high needs students in classrooms not only need a safe place to
go when they are being disruptive, but that the other 20 plus students in the class deserve to
have a less disruptive environment in which to learn. Ms. Graham noted that much time is
spent in attempts to correct behavior – yellow slips are written, but students are not fazed.
Support outside of the classroom is needed. Graham requested the hiring of a vice-principal
15
to help Principal Harklerode. Graham stated that Harklerode is very hardworking with an
amazing and upbeat attitude, but must oversee a staff of 71 and 648 students by himself. Next
year 50 more students will be added and 2 more staff members.
Rachel Foster read a few scenarios demonstrating classroom behavior from classrooms other
than hers. Foster shared that teachers are dealing with extreme outbursts from students and
the frequency of interruptions to class has escalated. Foster stated this is “not the days of
yesteryear.” Staff morale is low and behavior issues are not going away. Foster stated she
was not only advocating for the students who need extra attention and direction, but also for
the students who want to learn. Foster requested a vice-principal for SES and also invited
board members to visit the classrooms to see the situation for themselves.
Chair Butler thanked the staff members for their input and stated that they will be visiting the
schools later in the month for budget input and those meetings would be good times to again
express their request for additional staffing in the form of an administrator.
5. Program Highlights
Principal Harklerode discussed plans for a strong launch of the new kindergarten center.
6. Action Items
a. Child Abuse Prevention Proclamation
Ethel Angal reported that April is Western Lane Child Abuse Prevention month and
read a proclamation provided by the 90x30 committee. The committee’s goal is to
build awareness and understanding of child abuse in our community.
b. Food Service Price Adjustment
Kari Blake reported that each year, the Siuslaw School District must do an analysis on
the current meal pricing to see if it meets a minimum price set by the Federal
Government. For districts that charge below that amount, they must adjust their meal
prices, in increments of $0.05 (with a $0.10 cap/year) or transfer non-federal dollars
from the general fund into the food service fund. Currently, the Siuslaw School
District lunch charge is $2.50. To become compliant with federal and state regulations,
the district will need to increase the lunch charge to $2.60 for the 2015-2016 school
year. Because the Siuslaw School District carries a surplus in the food service funds
and are required to spend down the balance, we can apply for an exemption waiver
from the price increase from the State of Oregon. If granted, this waiver would allow
us to leave the price of meals at the same rate as the 2014-2015 school year.
Blake recommended the district apply for a waiver from the meal price increase from
the Oregon Department of Education. Michelle Rose motioned to approve the
application of an exemption waiver to the meal price increase for the 2015-2016 school
year. Chad Clement seconded and the motion carried unanimously.
c. Achievement Compact Committee Report
Ethel Angal reported that during the 2012 Legislative Session, Senate Bill 1581 created
Achievement Compacts for K-12 districts, education services districts and Oregon’s
community colleges and universities.
Angal shared that an Achievement Compact Committee met in September as required
to review the compact. The information presented today is an update on our progress
to date this year.
Another report will be provided at the October 2015 board meeting.
d. 2015-2016 School Calendar
Ethel Angal recommended approval of the 2015-2016 calendar. Angal noted that After
the March 2015 board meeting, administration met and recommended an update to
better distribute the days in the quarters. The February 5 in-service day was moved to
January 29 and the April 15 in-service day was moved to April 8 (conference days
shifted to April 14 and 15). Information about kindergarten start days and events were
16
also added. Since these changes do not change the number of classroom days,
administration will recommend approval.
Suzanne Mann-Heintz motioned for approval and Paul Burns seconded. The motion
carried unanimously to approve the calendar as presented. Michelle Rose asked if
parent attendance at the thanksgiving week conferences was down from when
conferences were held earlier in the month. Harklerode reported no change.
Grzeskowiak and Tatum reported that attendance was up. Tatum noted that the high
school doubled the attendance likely because of a concerted effort to schedule parent
meetings.
e. Policy Revisions and Updates
i.
JECB – Admission of Nonresident Students
Ethel Angal recommended adoption of policy JECB with a cap of 15 transfers
out of the district and a cap of 15 coming into the district for the 2015-2016
school year. The policy states that the board must set the number annually by
May 1. Policy JECB was recommended by OSBA and was reviewed by board
member Suzanne Mann-Heintz and Superintendent Angal. Paul Burns motioned
for approval. Deena Mitchell seconded and the motion carried unanimously.
ii.
Policy Revisions
Chair Butler asked for board volunteers to review the policies with
Superintendent Angal prior to the next board meeting. Suazanne Mann-Heintz
volunteered to review the policies. Paul Burns and Michelle Rose will both
review the Wellness Policy along with Kari Blake, David Bitner and Ethel Angal.
7. Acknowledgements
Board members acknowledged and gave praise to several individuals and programs:
Paul Burns – Appreciation to the elementary school staff. Encourages support of the nonprofits such as the Western Lane Foundation
Deena Mitchell – Thanked Vonnie McClellan and Michelle Rose for their efforts to bring
Senator Arnie Roblan to the district, and gave special thanks to Gina Castro-Brandt for
speaking to Roblan about concerns. Mitchell thanked staff and the board for their thoughtful
responses for the Superintendent Evaluation; and gave special thanks to the Rotary Club,
Garden Club and other organizations who support youth through scholarships; and the
districts partnership with LCC.
Chad Clement appreciated comments from elementary staff and appreciation for all that the
teachers do and how they care. Kudos to high school for a reduction in referrals, appreciation
for all that is done to make school fun – C.R.O.W.’s use of middle school facility, assemblies
to acknowledge good attendance and the 1st graders getting a sneak peek of the steelhead
eggs.
Suzanne Mann-Heintz recognized three events: the choir concert for a wonderful and
challenging concert; the Pow-Wow with the biggest attendance ever and recognition to Lynn
Anderson, Laura Boggs and Rebecca Velasco Mendez; the PTA Talent Show for all the
children being supportive of their peers. Mann-Heintz also expressed appreciation to the
teachers that applied for local grants and gave a shout out to the ASPIRE and high school
staff for help with scholarships.
Michelle Rose expressed thanks and acknowledgement to the following: Deena Mitchell for
the Superintendent Evaluation process, Western Lane Foundation for grants, the SHS Track
icebreaker and Jacob Steinberger and his choir, field trip to Honeyman with Grano and
special appreciation to the teachers who addressed the board tonight.
Tammy Butler thanked the teachers and appreciated being invited to their classrooms. Butler
thanked Bob Archer for his hard work on the Kindergarten facility and Kari Blake for her
preparation for budget season.
17
Reports
a. Superintendent Communications
Ethel Angal reported that she is continuing to work on a partnership with Lane
Community College. Angal expressed appreciation to all the volunteers who contribute
their time and talents to the students and staff. Upcoming events and meetings of note
are the Green Fair on May 2 and facility planning meeting at Linn-Benton ESD she
plans to attend with Kari Blake. Angal shared that all staff will be acknowledged and
appreciated during the week of May 4-8. Next year the all staff appreciation will be
held in November during American Education Week. Angal proclaimed May 4-8,
2015 staff appreciation week.
b. Business Manager Communications
Kari Blake reported that it is a good time to start looking into the bonding process.
Blake reported that she would like to get a Bond Committee together after the budget
process. The Food Service Audit was this week and it was recommended that the
district look into a Community Eligibility Program for free meals. Blake stated that our
numbers are very close for qualifying. Blake gave kudos to Bitner, noting that he
reached out to the Food Service Committee as part of the Wellness process.
Blake stated that the Surplus Sale is scheduled for April 17.
c. Administrator Reports – Ethel Angal
d. Board Chair Communications
Chair Butler asked for board members to distribute diplomas. The following board
members expressed interest: Tammy Butler, Deena Mitchell or Chad Clement and
Michelle Rose.
Board member were assigned for Staff Budget Input meetings:
April 9 – 10:00 - Transportation/Maintenance – Mann-Heintz, Rose, Barnett(if
available)
April 14- 3:45 - Elementary School – Mitchell, Butler, Rose
April 15- 3:45 – Middle School – Burns, Butler, Barnett(if available)
April 16- 3:45 – High School – Mitchell, Burns, Rose
8. With no further business Paul Burns motioned to adjourn. Deena Mitchell seconded and
Chair Butler adjourned the meeting at 9:07pm.
18
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject: Outdoor Education &
Work Based Learning/Youth Transition Program
Item No:
051315-6
Attachment:
No
Reason: Program Highlights
From:
Ethel Angal
Date:
May 13, 2015
Background:
May 2015 Program Highlights:
Outdoor Education – Andy Marohl
Work Based Learning/Youth Transition Program – Lisa Utz & Ryan Roach
Recommendation:
Information only
19
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Commercial Lease -University of
Oregon - Option to Extend
Item No:
#051315-7(a)
Attachment:
No
Action – Head Start Option to Extend
From:
Kari Blake
Date:
May 13, 2015
Background:
Siuslaw School District (“Lessor”) entered into a commercial lease agreement with the State of Oregon, acting by and
through the State Board of Higher Education on behalf of the University of Oregon (“Lessee”) to run a HEAD START
program. The original term of the lease commenced on December 15, 2004 to November 30, 2009. The lease was renewed
on October 14, 2009 and expired on November 30, 2014. The original lease and first renewal will be provided.
Per section 2) Option to extend. If not in default, Lessee shall have the option to extend this lease for one (1) additional
extension term of five (5) years (the “Extension Term”). The Extension Term shall commence effective December 1,
2015…Should the Lessee choose to exercise the extension option…all terms and conditions of this lease shall apply during
the Extension Term, including rents as set for in Paragraph 3 below
3) Rent. During the Original Term and the Extension Term (if applicable), Lessee shall pay Lessor monthly rent of $359.37
in advance on the first day of every month. Monthly rent will increase on December 1 of each year by the lesser of the
yearly increase in Portland UCPI during the twelve month period ending in November prior to the date of increase, or three
percent (3%).
The lessee has requested the Extension Term.
Recommendation:
It is the recommendation of the administration that the commercial lease agreement for HEAD START be extended for one
(1) additional extension term of five (5) years. Extension will commence on December 1, 2015 and run through November
30, 2019.
Resolution #051315-7(a)– Approve Commercial Lease Extension to University of Oregon
Be it Resolved that the Siuslaw School District Board approve the Extension Term for University of Oregon as per original
terms of the lease.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
20
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Siuslaw Education Foundation
Item No:
Attachment:
051315-7(b)
No
Reason:
Approval to Engage in a Partnership with the
Siuslaw Education Foundation
From: Kari Blake
Date: May 13, 2015
Background:
The Siuslaw Education Foundation is in the process of forming a 501(c)(3) and would like to enter into a
partnership with the Siuslaw School District. The Foundation will be considered a nonprofit education
corporation organized in Lane County for educational and charitable purposes. The Foundation invests
time and resources to generate and improve community support for creating alternative revenue sources that
benefit the District and its students. The Siuslaw Education Foundation will be a separate entity from the
Siuslaw School District. Once formed, it is in the interest of both the Siuslaw Education Foundation and
the Siuslaw School District to enter into an agreement through a memorandum of understanding.
Suzanne Mann-Heintz, who is instrumental in helping form the Foundation has met with both
Superintendent, Ethel Angal and Business Manager, Kari Blake to discuss the details of the Foundation and
their mission. Ms. Angal and Ms. Blake are both in support of moving forward with the Foundation as they
work towards becoming a 501(c)(3). Once the Foundation is legally formed, a memorandum of
understanding will be presented to the Board for your approval.
Recommendation:
Administration recommends that the Siuslaw School District Board of Directors approve an initial
partnership with the Siuslaw Education Foundation so that they may move forward with the formation of
their nonprofit entity.
Resolution #051315-7(b) Approve Initial Partnership
Be it Resolved that the Siuslaw School District Board of Directors approve an initial partnership between
the Siuslaw Education Foundation and the Siuslaw School District
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
21
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Naming Facilities
Action
Item No:
051315-7(c)
Attachment:
Yes
From:
Ethel Angal
Date:
May 13, 2015
Background:
The board will consider a proposal to rename the Siuslaw High School Gymnasium the “Glenn Butler
Court” and the Siuslaw High School Mall the “Richard Whitmore Mall.”
School Board Policy FF Naming Facilities states:
The general policy is to name facilities for persons who have attained prominence locally and/or nationally, or in
the fields of education, science, art, statesmanship, political science or military achievement: early pioneers of
Florence, Lane County or the State of Oregon; or after the name of the geographic area which it serves.
Facilities may be named for individual persons who have been outstanding in educational endeavors or who have
worked for better schools and educational programs in the community and/or state.
Names may be presented by petition, by chosen committees or by other representative groups in the area.
The general procedure for selecting a school name shall be as follows:
1. The Board shall appoint a committee of two citizens from the immediate community served by the
particular school, one representative from the teachers’ group, one representative from the classified
employees’ group, one Board member and one student;
2. The appointed committee will review the petition or proposal and will forward their recommendation to
the Board;
3. The Board has the final decision on all aspect of naming facilities.
Recommendation:
Administration recommends approval of the petition to rename the facilities as presented.
Resolution # 051315-7(c) – Renaming Facilities
Be it Resolved that the Siuslaw School District Board of Directors approve the renaming of the Siuslaw
High School Gymnasium as the “Glenn Butler Court” and the Siuslaw High School Mall as the
“Richard Whitmore Mall.”
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
22
23
24
25
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Policy Updates
Action Items
Item No:
051315-7(d)i
Attachment:
Yes
From:
Ethel Angal
Date:
May 13, 2015
Background:
As part of the recent policy rewrite, policy updates which occurred during the rewrite process were not provided
until after the final rewrite adoption in February 2015. The first set of these policies were presented to the board
in April as a first reading. All updates have been recommended by OSBA and reviewed by administration and
board representatives.
Director Suzanne Mann-Heintz and Superintended Angal met to review the policies and recommended some
minor changes which are noted in red print. The polices reviewed by Angal and Mann-Heintz are: EBB –
Integrated Pest Management, EEA - Student Transportation Services, EEACA - Bus Driver Exam and Training,
EFAA/EFAA-AR - District Nutrition and Food Services, IIBGA – Electronic Communication System, JHCD –
Nonprescription Medication, JHCDA – Prescription Medication, JHCD/JHCDA-AR –
Prescription/Nonprescription Medication and KL-AR – Public Complaint Procedure.
Directors Paul Burns and Michelle Rose met with Food Service Manager David Bitner to review policy EFA Local Wellness Program and their recommended changes are in red print.
Recommendation:
Administration recommends adoption of the above policies, as presented.
Resolution #051315-7(d)i Policy Revisions
Be it resolved that the Siuslaw School District Board of Directors adopt the above policies, as presented.
________________________________
Tammy Butler, Board Chair
Kari Blake, Business Manager
26
Siuslaw School District 97J
Code: EBB
Adopted: 6/13/12
Revised/Readopted: 01/08/14
Integrated Pest Management
To ensure the health and safety concerns of student, staff and community members, the district shall adopt
an integrated pest management plan (IPM) 1 which emphasizes the least possible risk to students, staff and
community members and shall adopt a list of low-impact pesticides for use with the IPM plan.
The IPM plan is a proactive strategy that:
1.
Focuses on the long-term prevention or suppression of pest problems through economically sound
measures that:
a.
b.
c.
d.
Protect the health and safety of students and staff;
Protect the integrity of district buildings and grounds;
Maintain a productive learning environment; and
Protect local ecosystem health.
2.
Focuses on the prevention of pest problems by working to reduce or eliminate conditions of property
construction, operation and maintenance that promote or allow for the establishment, feeding,
breeding and proliferation of pest populations or other conditions that are conducive to pests or that
create harborage for pests;
3.
Incorporates the use of sanitation, structural remediation or habitat manipulation or of mechanical,
biological and chemical pest control measures that present a reduced risk or have a low-impact and,
for the purpose of mitigating a declared pest emergency, the application of pesticides that are not
low-impact pesticides;
4.
Includes regular monitoring and inspections to detect pests, pest damage and unsanctioned pesticide
usage;
5.
Evaluates the need for pest control by identifying acceptable pest population density levels;
6.
Monitors and evaluates the effectiveness of pest control measures;
7.
Excludes the application of pesticides on a routine schedule for purely preventive purposes, other
than applications of pesticides designed to attract or be consumed by pests;
8.
Excludes the application of pesticides for purely aesthetic purposes;
9.
Includes school staff education about sanitation, monitoring, inspection and pest control measures;
10.
Gives preference to the use of nonchemical pest control measures;
1
See Model Integrated Pest Management Plan for Oregon Schools at
http://www.ipmnet.org/tim/IPM_in_Schools/Model_School_IPM_Plan_Main_Page.html
Integrated Pest Management - EBB
1-3
27
11.
Allows the use of low-impact pesticides if nonchemical pest control measures are ineffective; and
12.
Allows the application of a pesticide that is not a low-impact pesticide only to mitigate a declared
pest emergency or if the application is by, or at the direction or order of, a public health official.
The district shall designate the maintenance director as the Integrated Pest Management Plan Coordinator
give them the authority for overall implementation and evaluation of the IPM plan.
Integrated Pest Management Plan Coordinator
The IPM Plan Coordinator shall:
1.
Attend not less than six hours of IPM training each year. The training shall include at least a general
review of integrated pest management principles and the requirements of IPM as required by Oregon
statute;
2.
Ensure appropriate prior notices are given and posted warnings have been placed when pesticide
applications are scheduled;
3.
Oversee pest prevention efforts;
4.
Ensure identification and evaluation of pest situation;
5.
Determine the means of appropriately managing pest damage that will cause the least possible
hazard to people, property and the environment;
6.
Ensure the proper use and application of pesticide applications when non-pesticide controls have
been unsuccessful;
7.
Evaluate pest management results; and
8.
Keep for at least four years following the application date, records of applied pesticides that include:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
A copy of the label;
A copy of the Material Safety Data Safety Sheet;
The brand name and USEPA registration number of the product;
The approximate amount and concentration of pesticide applied;
The location of where the pesticide was applied;
The type of application and whether the application was effective;
The name(s) of the person(s) applying the pesticide;
The pesticide applicator’s license numbers and pesticide trainee or certificate numbers of the
person applying the pesticide;
The dates and times for the placement and removal of warning signs; and
Copies of all required notices given, including the dates the IPM Coordinator gave the notices.
Integrated Pest Management - EBB
2-3
28
9.
Respond to inquiries about the IPM plan and refer complainants to Board policy KL - Public
Complaints;
10.
Conduct outreach to district staff about the district’s IPM plan.
END OF POLICY
Legal Reference(s):
ORS 634.116
ORS 634.700 to-750
Cross Reference(s):
EB - Safety Program
GBE - Staff Health and Safety
Corrected 2/05/15
Integrated Pest Management - EBB
3-3
29
Siuslaw School District 97J
Code: EEA
Adopted: 10/08/08
Revised/Readopted: 01/08/14
Student Transportation Services
School transportation services will be provided for students to and from school and [transporting students
to and from curricular and extracurricular activites sponsored by the district and] for school-sponsored
field trips that are extensions of classroom learning experiences. Transportation will be provided for
homeless students to and from the student’s school of origin 1 as required by the No Child Left Behind Act
of 2001 (NCLBA). These services shall be provided throughout the regularly scheduled year and during
the regular school day as determined by the Board.
Students living within specified attendance boundaries shall receive transportation services to their
respective schools. In addition, students, including those receiving special education, may be eligible for
transportation for health or safety reasons.
Miles from school will be determined by the transportation supervisor in accordance with OAR 581-0230040 (1)(c).
The district may use Type 10 School Activity Vehicles to transport students from home to school, school
to home and from district-sponsored activities.
The district may also provide transportation using federal funds 2 or through cooperative agreements with
local victims assistance units for a student to attend a safe district school 3 out of the student’s attendance
area for any student who is a victim of a violent criminal offense occurring in or on the grounds of the
school the student attends or the student attends a school identified as persistently dangerous.
If there are no other schools within the district a student may transfer to, the district may establish a
cooperative agreement with other districts in the area for a transfer. Transportation for students who
transfer for such purposes will be provided in accordance with the agreement.
Students attending any private, parochial or public charter school under the compulsory school attendance
laws will, where the private, parochial or public charter school is along or near the bus route, be provided
equally the riding privileges given to public school students.
1
“School of origin” means the school that the student attended when permanently housed or the school in which the student was
last enrolled.
2
Federal funds means funds available through Title IV, Part A, and Title V, Part A.
3
If there is not another school in the district to which students can transfer, districts are encouraged, but not required to, explore
other appropriate options, i.e., an arrangement with a neighboring district.
Student Transportation Services - EEA
1-3
30
Preschool students with disabilities who have transportation as a related service and children from birth to
age three who are enrolled in an eligible program shall be provided home to school transportation.
A seat that fully supports each person and meets the minimum standards and specifications of law will be
provided at all times. A person who weighs 40 pounds or less must be properly secured with a child safety
system that meets the minimum standards and specifications established by the Department of
Transportation under ORS 815.055. A person over 40 pounds or who has reached the upper weight limit
for the forward-facing car seat must use a booster seat until he/she is four feet nine inches tall or age eight
and the adult belt properly fits. 4 A person who is taller than four feet nine inches or eight years of age or
older must be properly secured with a safety belt or harness that meets the requirements under ORS
815.055. In accordance with ORS 811.210 and 811.215 vehicles in excess of 10,000 pounds used for
student transportation are exempt from statutory requirements unless they have been equipped with lap
belts. Vehicles in excess of 10,000 pounds that have been equipped with lap belts must meet child car seat
requirements as set forth in law.
School buses carrying students will be considered extensions of the school experience. All students using
school transportation will abide by the code of conduct posted in each school bus or school activity
vehicle. Violations of such code, as well as other conduct which is improper or which jeopardizes the
safety of self or others, will be reported by the school bus driver to the supervisor. The transportation
supervisor will, as soon as possible, inform the appropriate principal of such occurrence. Violators may be
denied use of transportation for a period of time as deemed proper by the principal and/or transportation
supervisor.
The principal or designee shall ensure transportation officials and drivers receive notification of students
having special medical or behavioral protocols identified in student records.
Appropriate training related to specific protocols, including confidentiality requirements, will be provided
to drivers.
Aides or assistants that ride a school bus shall receive training on emergency procedures and their role in
the safe transportation of all students on the bus.
The school bus driver will be responsible for the school bus at all times from departure until return.
The driver will not participate in any activities that might impair his/her driving abilities.
The district will comply with all state and federal laws and regulations pertaining to school bus
transportation.
END OF POLICY
4
“Proper fit” means the lap belt of the safety belt or safety harness is positioned low across the thighs and the shoulder belt is
positioned over the collarbone and away from the neck.
Student Transportation Services - EEA
2-3
31
Legal Reference(s):
ORS 327.006
ORS 327.033
ORS 327.043
ORS 332.405
ORS 332.415
ORS 339.240 to-339.250
ORS 343.155 to-343.246
ORS 343.533
ORS 343.155 to-343.243
ORS 811.210
ORS 811.215
ORS 815.055
ORS 815.080
ORS 820.100 to-820.190
OAR 581-021-0050 to-0075
OAR 581-022-1530
OAR 581-023-0040
OAR 581-053-0002
OAR 581-053-0003
OAR 581-053-0004
OAR 581-053-0010
OAR 581-053-0031
OAR 581-053-0040
OAR 581-053-0053
OAR 581-053-0060
OAR 581-053-0070
OAR 581-053-0210
OAR 581-053-0220
OAR 581-053-0230
OAR 581-053-0240
OAR 735-102-0010
No Child Left Behind Act of 2001, 20 U.S.C. §§ 6315, 7912.
Elementary and Secondary Education Act (ESEA) Flexibility Waiver, July 18, 2012.
McKinney-Vento Homeless Education Assistance Improvements Act of 2001, 42 U.S.C. §§ 11431-11435 (2005).
Cross Reference(s):
EEAB - Student Transportation Scheduling/Routing
EEAC - School Bus Safety Program
EEACC - Student Conduct on School Buses
EEAD - Special Use of School Buses
Corrected 2/05/15
Student Transportation Services - EEA
3-3
32
Siuslaw School District 97J
Code: EEACA
Adopted: 08/13/97
Revised/Readopted: 01/08/14
Bus Driver Exam and Training
The district or transportation provider shall verify that a Sschool bus drivers’ must pass physical
examinations were certified by a medical examiner whose certificate was listed in the Federal Motor
Carrier Safety Administration’s National Registry of Certified Medical Examiners as of the date of the
issuance of the school bus driver’s examination certificate, and meets such other criteria as established by
state and federal law and Oregon Department of Education regulations including the requirements for a
commercial driver’s license (CDL).
A school bus manufacturer or school bus dealer or school bus mechanic is not required to have a school
bus endorsement while operating a school bus that is not transporting students.
END OF POLICY
Legal Reference(s):
ORS 659.840
ORS 659A.300
ORS 659A.306
ORS Chapters 801, 802, 807, 809, 811,
813
ORS 807.038
ORS 820.110
OAR 581-053-0002
OAR 581-053-0003
OAR 581-053-0004
OAR 581-053-0031
OAR 581-053-0040
OAR 581-053-0053
OAR 581-053-0060
Omnibus Transportation Employee Testing Act of 1991, 49 U.S.C. §§ 31301-31317; 49 C.F.R. Parts 40, 382, 391-395 (2006).
Federal Motor Carrier Safety Administration Regulations, 49 C.F.R. Part 391, §§ 391.42, 391.43 (2014).
Cross Reference(s):
GBED - Medical Examinations/Drug Testing
GBEDA - Drug and Alcohol Testing – Transportation Personnel
GCDA/GDDA - Criminal Records Checks/Fingerprinting
Corrected 2/05/15
Bus Driver Exam and Training - EEACA
1-1
33
Siuslaw School District 97J
Code: EFA
Adopted: 12/13/06
Revised/Readopted: 01/08/14
Local Wellness Program
**Suggested changes by board representatives in red.
The Board recognizes that childhood obesity has become an epidemic in Oregon as well as throughout the
nation. However, research indicates that obesity and subsequent diseases are largely preventable through
diet and regular physical activity. Healthy eating patterns and increased physical activity are essential for
students to achieve their academic potential, full physical and mental growth and lifelong health and
wellbeing.
To help ensure students possess the knowledge and skills necessary to make healthy choices for a
lifetime, the superintendent shall prepare and implement a comprehensive district nutrition program
consistent with state and federal requirements for districts sponsoring the National School Lunch Program
(NSLP) and/or the School Breakfast Program (SBP). The program shall reflect the Board’s commitment
to providing adequate time for instruction tothat promotes healthy eating through nutrition education,
serving
healthy and appealing foods at district schools, developing food-use guidelines for staff and establishing
liaisons with nutrition service providers, as appropriate.
The input of staff (including but not limited to physical education and school health professionals),
students, parents, the public, representatives of the school food authority and public health professionals
will be encouraged. The superintendent will develop administrative regulations as necessary to implement
the goals of this policy throughout the district.
Nutrition Promotion and Nutrition Education
Nutrition promotion supports the integration of nutrition education throughout the school environment.
Nutrition education topics shall be integrated within the sequential, comprehensive health education
program taught at every grade level, pre-kindergarten through grade 12, and coordinated with the district’s
nutrition and food services operation.
Nutrition Guidelines
It is the intent of the Board that district schools take abe proactive effort toin encourageing students to
make nutritious food choices. All food and beverage items (except those as part of the United States
Department of Agriculture’s National School Lunch Program and/or School Breakfast Program or at times
when the school is being used for school-related events or nonschool-related events for which parents and
other adults are a significant part of an audience or are selling food or beverage items before, during, or
after the event such as a sporting event, interscholastic activity, a play, band or choir concert), sold in a K12 public school as part of the regular or extended school day shall meet or exceedthe minimum state and
federal standards as set forth in state law. Exceptions to this requirement include items that are part of the
USDA National School Lunch Program or School Breakfast Program. Other exceptions are foods and
beverages provided in the following instances:
Local Wellness Program - EFA
1-3
34
1.
When the school is the site of school-related events or events for which parents and other adults are a
significant part of an audience; or
2.
The sale of food or beverage items before, during or after a sporting event, interscholastic activity, a
play, band or choir concert.
Although the Board believes that the district’s nutrition and food services operation should be financially
self-supporting, it recognizes, however, that the nutrition program is an essential educational and support
activity. Therefore, budget neutrality or profit generation must not take precedence over the nutrition
needs of its students. In compliance with federal law, the district’s NSLP and SBP shall be nonprofit.
The superintendent is directed to develop administrative regulations to implement this policy, including
such provisions as may be necessary tothat address all food and beverages items sold and/or served to
students at in district schools, including provisions for staff development, family and community
involvement and program evaluation. These food and beverage items include (i.e., competitive foods,
snacks and beverages sold from vending machines, and school stores, and similar food and beverage items
from fund-raising activities and refreshments that are made available at school parties, celebrations and
meetings), including provisions for staff development, family and community involvement and program
evaluation.
Physical Activity
The Board realizes that a quality physical education program is an essential component for all students to
learn about and participate in physical activity. Physical activity should be included in a school’s daily
education program from grades pre-K through 12. Physical activity should include regular instructional
physical education as well as co-curricular activities, and recess. The district will develop and assess
student performance standards in order to meet or exceed the Oregon Department of Education’s physical
education content standards.
Reimbursable School Meals
The district may enter into an agreement with the Oregon Department of Education (ODE) to operate
reimbursable school meal programs. The superintendent will develop administrative regulations as
necessary to implement this policy and meet the requirements of state and federal law. These guidelines
shall not be less restrictive than regulations and guidance issued by the Secretary of Agriculture pursuant
to subsections (a) and (b) of section 10 of the Child Nutrition Act (42 U.S.C. 1779) and section 9(£)(1)
and 17(a) of the Richard B. Russell National School Lunch Act (42 U.S.C. 1758(£)(1), 1766(a)(0).
[School Employee Wellness[ 1]
The district encourages school staff to pursue a healthy lifestyle that contributes to their improved health
status, improved morale and a greater personal commitment to the school’s overall wellness program.
Many actions and conditions that affect the health of school employees may also influence the health and
learning of students. The physical and mental health of school employees is integral to promoting and
protecting the health of students and helps foster their academic success. The district’s employee wellness
program will promote health and reduce risk behaviors of employees and identify and correct conditions in
1
[This language is optional and is not required by state or federal law.]
Local Wellness Program - EFA
2-3
35
the workplace that can compromise the health of school employees, reduce their levels of productivity,
impede student success and contribute to escalating health-related costs such as absenteeism.
The district will work with community partners to identify programs/services and resources to compliment
and enrich employee wellness endeavors. ]
Other School-Based Activities
The district will promote district and community based activities that foster healthy eating and create
environments that promote physical activity. Families and the community will be encouraged to provide
healthy food choices in all situations where food is served. Educational workshops, screenings and
literature related to healthy food choices and physical activity may be offered to families.
Evaluation of the Local Wellness Policy
The Board will involve staff (including but not limited to, physical education and school health
professionals representatives from each school), parents, students, representatives of the school food
authority, public health professionals, each school administrator and the public in the development,
implementation and periodic review and yearly update of this policy. In an effort to measure the
implementation of this policy the Board designates the superintendent and district principals as the people
who will be responsible for ensuring each school meets the goals outlined in this policy. The district will
make available to the public annually, an assessment of the implementation, including the extent to which
the schools are in compliance with policy, how the policy compares to model policy and a description of
the progress being made in attaining the goals of this policy.
END OF POLICY
Legal Reference(s):
ORS 329.496
ORS 332.107
ORS 336.423
OAR 581-051-0100
OAR 581-051-0305
OAR 581-051-0310
OAR 581-051-0400
National School Lunch Program, 7 C.F.R. Part 210 (2006).
School Breakfast Program, 7 C.F.R. Part 220 (2006).
Healthy, Hunger-Free Kids Act of 2010, Public Law 111-296 Section 204.
Cross Reference(s):
EFAA - District Nutrition and Food Services
EFAL - Child Nutrition - Second Meals
Corrected 2/05/15
Local Wellness Program - EFA
3-3
36
Code: EFAA
Adopted: 01/08/14
Siuslaw School District 97J
District Nutrition and Food Services
The district may enter into an agreement with the Oregon Department of Education (ODE) to operate the
National School Lunch Program (NSLP) and the Commodity Food Distribution Program (CFDP) by
signing a permanent Sponsor-ODE Agreement entitling the district to receive reimbursement for all meals
that meet program requirements and to earn commodityUSDA fFood entitlement based on the number of
lunches served.
The permanent agreement shall be signed by the superintendent or other school official with authority to
obligate the district to legally binding contracts, subject to annual ODE renewal and will include, at the
district’s option, an agreement to operate the School Breakfast Program (SBP), Summer Food Service
Program (SFSP), the Child and Adult Care Food Program (CACFP) and the Special Milk Program (SMP).
The district recognizes that meals and snacks served by the district will not be eligible for reimbursement
until the annual program update is received and approved by ODE.
The permanent Sponsor-ODE Agreement shall include assurances by the district that it will follow all
NSLP regulations regarding:
1.
Free and reduced price process (updated annually);
2.
Financial management of the nonprofit school food service;
3.
Civil rights and confidentiality procedures;
4.
Meal pattern and Nnutrition content of meals served;
5.
Use and control of commodity foods;
6.
Accuracy of reimbursement claims;
7.
Food safety and sanitation inspections.
The superintendent will develop administrative regulations as necessary to implement this policy and meet
the requirements of state and federal law. The regulation(s) will be reviewed and adopted by the Board as
required by law.
END OF POLICY
District Nutrition and Food Services - EFAA
1-2
37
Legal Reference(s):
ORS 327.520 to -327.535
OAR 581-022-1530(2)
OAR 581-051-0100
OAR 581-051-0305
OAR 581-051-0310
OAR 581-051-0400
Nondiscrimination on the Basis of Handicap in Programs or Activities Receiving Federal Financial Assistance, 7 C.F.R. Part
15b (2001).
U.S.D.A., ELIGIBILITY GUIDANCE FOR SCHOOL MEALS MANUAL.
U.S.D.A., FNS INSTRUCTION 765-7 REV. 2: HANDLING LOST, STOLEN AND MISUSED MEAL TICKETS.
Healthy, Hunger-Free Kids Act of 2010, 42 U.S.C. 1751 §§ 203, 205.
Cross Reference(s):
EFA - Local Wellness Program
Corrected 2/05/15
District Nutrition and Food Services - EFAA
2-2
38
Siuslaw School District 97J
Code: EFAA-AR
Adopted: 01/08/14
Reimbursable School Meals and Milk Programs
(National School Lunch Program, School Breakfast Program, Special Milk Program)
The district’s nutrition and food services will be operated in accordance with the following requirements:
Meal Pricing Procedures
1.
The district may operate the Special Milk Program (SMP) at schools where students do not have
access to program meals. Under SMP, the district will choose one of the following options:
a.
b.
Nonpricing (serve SMP milk at no charge to all students);
Pricing programs without a free option (charge all students for SMP milk); or pricing
programs with a free option (distribute confidential applications for free milk and charge only
those students for SMP milk who do not qualify for free milk based on the household’s
application or direct certification from Supplemental Nutrition Assistance Programs (SNAP)).
2.
Reimbursable meals and snacks will be priced as a unit.
3.
Reimbursable meals, milk and snacks will be served free or at a reduced price to all children who are
determined by the district to be eligible for free or reduced price meals and free milk.
4.
Annually, the district will establish prices for reimbursable student meals, and snacks and milk. The
price charged to students who do not qualify for free or reduced price meals or free milk will be
established annually by the district in compliance with state and federal laws. 1
5.
The price charged to students who qualify for reduced price meals will be established annually by
the district in compliance with state and federal laws. 2
Application Procedures
1.
Households receiving SNAP or Temporary Assistance to Needy Families (TANF) benefits as
identified by Oregon Department of Education (ODE), will be automatically eligible for free meals,
snacks and milk for the students listed on the official document. Districts must access this document
at least three times per year.
2.
Households that submit a confidential application will be notified of their student’s eligibility for
free or reduced price meals or free milk. Households that are denied free or reduced price benefits
will be notified in writing using the ODE template letter distributed to the district annually.
1
The new requirement under Healthy, Hunger-Free Kids Act of 2010, 42 U.S.C. 1751 §§ 205 establishes new criteria for equity
in school lunch pricing.
2
According to Direct Certification and Certification of Homeless, Migrant and Runaway Children for Free School Meals, 7
C.F.R Part 245 (2011).
Reimbursable School Meals and Milk Programs - EFAA-AR
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39
3.
On a case-by-case basis, when a student is known to be eligible for free or reduced price meal or free
milk benefits and the household fails to submit a confidential application, the superintendent or
designee may complete an application for the student documenting how he/she knows the household
income qualifies the student for free or reduced price meal benefits. Parents of a student approved
for free or reduced price benefits, when application is made for the student by a school official, will
be notified of the decision and given the opportunity to decline benefits.
4.
Students who do not qualify for free or reduced price meals or free milk are eligible to participate in
the SMP, National School Lunch Program (NSLP) and School Breakfast Program (SBP) and will be
charged “paid” meal meals, and snacks and milk prices set by the district. “Paid” category students
will be treated equally to students receiving free or reduced price benefits in every aspect of the
district’s NSLP, SMP and SBP.
5.
The district has established a fair hearing process under which a household can appeal a decision
with respect to the household’s application for benefits or any subsequent reduction or termination of
benefits.
6.
In the event of major employers contemplating large layoffs in the attendance area of the district, the
district will provide confidential applications and eligibility criteria for free and reduced price meals
or free milk to the employer for distribution to affected employees.
Financial Management of the Nonprofit School Food Service
1.
The district will maintain a nonprofit school nutrition and food service operation.
2.
Revenues earned by the school nutrition and food services will be used only for the operation or
improvement of NSLP, SMP and SBP.
3.
Lunch and breakfast meals served to teachers, administrators, custodians and other adults not
directly involved with the operation of the district’s nutrition and food services will be priced to
cover all direct and indirect cost of preparing and serving the meal. 3
4.
District nutrition and food services revenues will not be used to purchase land or buildings.
5.
The district will limit its nutrition and food services net cash resources to an amount that does not
exceed three months average expenditures.
6.
The district will maintain effective control and accountability for, and adequately safeguard, all
nutrition and food services’ cash, real and personal property, equipment and other assets, and ensure
they are used solely for nutrition and food services purposes.
7.
The district will meet the requirements for allowable NSLP, SMP and SBP costs as described in
Office of Management and Budget (OMB) circular A-87 2 C.F.R. 200.
3
For meals with portion sizes equivalent to student meals, the adult meal price will be no less than the amount of reimbursement
for a free-eligible meal, plus the value of commodity foods used in the meal preparation.
Reimbursable School Meals and Milk Programs - EFAA-AR
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40
8.
In purchasing nutrition and food services goods or services, the district will not accept proposals or
bids from any party that has developed or drafted specifications, requirements, statements of work,
invitations for bids, requests for proposals, contract terms and conditions or other documents for
proposals used to conduct the procurement.
9.
All procurement transactions for nutrition and food services goods and services will be conducted
according to state, federal and district procurement standards using the applicable cost thresholds.
10.
In the operation of its nutrition and food services program, the district will purchase food products
that are produced in the United States, whenever possible.
Civil Rights and Confidentiality Procedures
1.
The district will not discriminate against any student because of his/her eligibility for free or reduced
price meals.
2.
The district will not discriminate against any student or any nutrition and food services employee
because of race, color, national origin, sex, sexual orientation, religion, age or disability.
3.
The district will assure that all students and nutrition and food services employees are not subject to
different treatment, disparate impact or a hostile environment.
4.
Established district procedures will be followed for receiving and processing civil rights complaints
related to applications for NSLP, SMP and SBP benefits and services, and employment practices
with regard to the operation of its NSLP, SMP and SBP. The district will forward any civil rights
complaint regarding the district’s nutrition and food services to ODE’s civil rights coordinator
within three days of receiving the complaint.
5.
The district will make written or oral translations of all nutrition and food services materials
available to all households who do not read or speak English.
6.
The district will maintain strict confidentiality of all information on the confidential application for
free and reduced price meals or free milk, including students’ eligibility for free or reduced price
meals and all household information. The district’s NSLP, SMP and SBP operators are not required
to release any information from a student’s confidential application for free or reduced price meals
or free milk. No information may be released from a student’s confidential application for free or
reduced price meals or free milk without first obtaining written permission from the student’s parent
or legal guardian/adult household member signing the application, except as follows:
a.
b.
An individual student’s name and eligibility status may be released without written consent
only to persons who operate or administer federal education programs; persons who operate or
administer state education or state health programs at the state level; persons evaluating state,
education assessment; or persons who operate or administer any other NSLP, SBP, SMP,
Summer Food Service Program (SFSP), Child and Adult Care Food Program (CACFP) or the
Food Stamp Program;
Any other confidential information contained in the confidential application for free and
reduced price meals or free milk (family income, address, etc.) may be released without
written consent only to persons who operate or administer NSLP, SBP, SMP, CACFP, SFSP
Reimbursable School Meals and Milk Programs - EFAA-AR
3-7
41
and the Special Supplemental Nutrition Program for Women, Infants and Children (WIC); the
Comptroller General of the United States for audit purposes; and federal, state or local law
enforcement officials investigating alleged violation of any of the programs listed above.
Nutrition and Menu Planning
1.
Meals and snacks served for reimbursement will meet the recommendations of the most current
Dietary Guidelines for Americans.
2.
Meals and snacks served for reimbursement will meet at least the minimum NSLP and SBP
requirements for food items and quantities.
3.
Meals served for reimbursement will:
a.
b.
c.
d.
Meet all minimum and maximum calorie range requirements by grade level;
Meet the maximum standards set for saturated fat;
Meet the maximum standards set for sodium by grade level; and
Meet the requirement for zero grams of trans fats.
4.
The district will use the offer versus serve option when serving NSLP lunches to senior high school
students. High school students must take at least three of five different food items including onehalf cup of fruit or vegetable offered in program lunches.
5.
The district will use the offer versus serve option when serving program breakfasts to senior high
school students. High school students must take at least three of four food items, including one-half
cup of fruit or vegetable offered in program breakfasts.
6.
The district will use the offer versus serve option when serving program lunches to students below
senior high school grades. Students below high school grades will be required to take three of the
five food items, including one-half cup of fruit or vegetable offered in program lunches.
7.
The district will use the offer versus serve option when serving program breakfasts to students below
senior high school grades. Students below high school grades will be required to take three of the
four food items, including one-half cup of fruit offered in program breakfasts.
8.
A copy of the Board minutes adopting the offer versus serve policy for students below high school
grades for program lunches and/or for all students in the district for program breakfasts, as
applicable, will be made available upon request. 4
Use and Control of Commodity Foods
1.
The district will accept and use commodity foods in as large a quantity as may be efficiently utilized
in the reimbursable lunch and breakfast program.
2.
The district will maintain necessary safeguards to prevent theft or spoilage of commodity foods.
4
Modify the language of this item to be reflective of the options the district has selected for offer versus serve.
Reimbursable School Meals and Milk Programs - EFAA-AR
4-7
42
3.
The value of commodity foods used for any food production other than NSLP, SBP or snacks shall
be replaced in the food service inventory.
Accuracy of Reimbursement Claims
1.
The district will claim reimbursement only for reimbursable meals, snacks and milk served to
eligible children.
2.
All meals, snacks and milk claimed for reimbursement will be counted at each dining site at a “point
of service” where it can be accurately determined that the meal, snacks and milk meets NSLP, SMP
and SBP requirements for reimbursement.
3.
The person responsible for determining reimbursability of meals and snacks will be trained to
recognize a reimbursable meal and snack under the menu planning approach used at the school.
4.
The district official signing the claim for reimbursement will review and analyze monthly meal,
snacks and milk counts to ensure accuracy of the claim, before submitting the claim to ODE.
5.
Annually, by November 15, the district will verify a random sample of applications according to
NSLP verification requirements. Instructions for completing the verification process will be sent by
ODE to the district in October each year.
Food Safety and Sanitation Inspections
1.
The district will maintain necessary facilities for storing, preparing and serving food and milk.
2.
Semiannually, the district will schedule food safety inspections with the county Environmental
Health Department or Oregon Department of Human Resources for each school or dining site under
its jurisdiction.
3.
The district will maintain health standards in compliance with all applicable state food safety
regulations at each school or dining site under its jurisdiction.
General USDA NSLP/SBP/SMP Requirements
1.
The district will ensure that no student is denied a meal as a disciplinary action.
2.
Breakfast will be served in the morning hours, at or near the beginning of the student’s school day.
3.
Lunch will be served between the hours of 10 a.m. and 2 p.m.
4.
The district will provide substitute foods for students who are determined by a licensed physician to
be legally disabled and whose disability restricts their diet. Substitutions will be provided only when
a medical statement from the licensed physician is on file at the school. The medical statement must
state the nature of the child’s disability and how the disability affects the child’s nutrition needs, and
it must provide a medical prescription for substitute foods or texture modification. The district will
not charge more than the price of the school meal, as determined by the child’s eligibility status, for
substitute meals or foods.
Reimbursable School Meals and Milk Programs - EFAA-AR
5-7
43
5.
The district will control the sale of the following foods of minimal nutritional value (FMNV):
carbonated beverages, water ices, chewing gum, hard candy, jelly and gum candies, marshmallow
candy, fondant (candy corn-type), licorice, cotton candy and candy-coated popcorn competitive
foods.
6.
The district will ensure that soda pop vending machines and sales of other FMNV will not be
allowed in any school’s dining site(s) during the time(s) when NSLP lunch meals or SBP breakfast
meals are served or eaten. Dining sites are cafeterias and any other place where NSLP lunch meals
or SBP breakfast meals are served or eaten.
6.
The district will ensure that potable drinking water will be available to students, free of charge for
consumption in the place where meals are served during meal service. 5
7.
The district’s meal charging requirements are as follows:
A charge account for students paying full or reduced price for meals may be established with the
district. Students may charge no more than four meals. Any student failing to keep his/her account
current as required by the district shall not be allowed to charge the price of further meals until the
account has been paid in full but will be allowed to purchase a meal if the student pays for the meal
when it is received. At least one written warning shall be provided to a student and his/her parent
prior to denying meals for exceeding the district’s charge limit. Students or parents of students may
prepay meal costs. 6
8.
The sale of foods (other than FMNV) in competition with the district’s lunch (NSLP) or breakfast
(SBP) programs will be allowed in dining sites during lunch and breakfast periods with Board
approval only when all income from the food sales accrues to the benefit of the district’s nutrition
and food services or accrues to a school or student organization approved by the Board. A copy of
the Board minutes approving and defining competitive food sales will be made available upon
request.
10.
The district will not use nutrition and food services funds to purchase FMNV for sale unless the
proceeds from the sale of those foods is deposited into the Nutrition and Food Services account in an
amount sufficient to cover all direct and indirect costs relating to the purchase and service of the
foods.
11.
Soda pop and any other FMNV will not be offered “at no additional cost” with NSLP lunch meals or
SBP breakfast meals in any district school.
Record Keeping
1.
All currently approved and denied confidential applications for free and reduced price meals, free
milk and all current direct certification documents will be maintained for three years after the current
school year. Records will be maintained longer in the event of an unresolved audit(s), until the
audit(s) has been completed.
5
New requirement under Healthy, Hunger-Free Kids Act of 2010, 42 U.S.C. 1751 §§ 203.
[Language is suggested only. ]Revise to reflect district’s meal charging requirements and ensure information is communicated
to students and parents.
6
Reimbursable School Meals and Milk Programs - EFAA-AR
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44
2.
All currently approved and denied confidential applications for free and reduced price meals, free
milk and all current direct certification documents will be readily retrievable by school or site and
made available to state or federal reviewers upon request.
3.
The district will maintain financial records that account for all revenues and expenditures of the
nonprofit school nutrition and food services programs for a period of three years after the school
year to which they pertain.
Corrected 2/05/15
Reimbursable School Meals and Milk Programs - EFAA-AR
7-7
45
Siuslaw School District 97J
Code:
Adopted:
Revised/Readopted:
Orig. Code(s):
IIBGA
12/12/01
03/12/14
IIBGA
Electronic Communications System
The Board is committed to the development and establishment of a quality, equitable and cost effective
electronic communications system. The system’s sole purpose shall be for the advancement and
promotion of learning and teaching.
The district’s system will be used to provide statewide, national and global communications opportunities
for staff and students.
The superintendent will establish administrative regulations for the use of the district’s system including
compliance with the following provisions Children’s Internet Protection Act:
1.
Technology protection measures, installed and in continuous operation, that protect against Internet
access by both adults and minors to visual depictions that are obscene, child pornography or, with
respect to the use of the computers by minors, harmful to minors;
2.
Monitoring the online activities of minors;
3.
Denying access by minors to inappropriate matter on the Internet and World Wide Web;
4.
Ensuring the safety and security of minors when using electronic mail, chat rooms and other forms
of direct electronic communications;
5.
Prohibiting unauthorized access, including so-called “hacking” and other unlawful activities by
minors online;
6.
Prohibiting unauthorized disclosure, use and dissemination of personal information regarding
minors;
7.
Installing measures designed to restrict minors’ access to materials harmful to minors;
8.
Educating minors about appropriate online behavior, including cyberbullying awareness and
response, and how to interact with other individuals on social networking sites and in chat rooms.
The superintendent will establish administrative regulations for use of the district’s system by staff using
their own personal electronic devices to download and store district proprietary information including
personally recognizable information about the district students or staff. Regulations shall insure
compliance with privacy rights under applicable federal and state laws and regulations, including but not
limited to the Age Discrimination in Employment Act of 1967 (ADEA), the Americans with Disabilities
Act (ADA), the Genetic Information Nondiscrimination Act of 2008 (GINA) and the Health Insurance
Portability and Accountability Act of 1996 (HIPPA).
Electronic Communications System - IIBGA
1-2
46
The administrative regulations will be consistent with sound guidelines as may be provided by the
education service district, the Oregon Department of Education and/or the Oregon Government Ethics
Commission and will include a complaint procedure for reporting violations.
The superintendent will also establish administrative regulations for use of the district’s electronic
communications system to comply with copyright law.
Failure to abide by district policy and administrative regulations governing use of the district’s system may
result in the suspension and/or revocation of system access. Additionally, student violations will result in
discipline up to and including expulsion. Staff violations will also result in discipline up to and including
dismissal. Violations of law will be reported to law enforcement officials. Fees, fines or other charges
may also be imposed.
END OF POLICY
Legal Reference(s):
ORS 30.765
ORS 133.739
ORS 163.435
ORS 164.345
ORS 164.365
ORS 167.060
ORS 167.065
ORS 167.070
ORS 167.080
ORS 167.087
ORS 167.090
ORS 167.095
ORS Chapter 192
ORS 332.107
ORS 336.222
ORS 339.250
ORS 339.270
OAR 581-021-0050
OAR 581-021-0055
OAR 584-020-0040
OAR 584-020-0041
Children’s Internet Protection Act, 47 U.S.C. Sections 254 (h) and (l) (2008); 47 CFR Section 54.520 (2001).
Copyrights, Title 17, as amended, United States Code; 19 CFR Part 133 (2000).
Oregon Attorney General’s Public Records and Meetings Manual, pp. 24-26, Appendix H, Department of Justice (2001).
Safe and Drug-Free Schools and Communities Act, 20 U.S.C. Sections 7101-7117.
Drug-Free Workplace Act of 1988, 41 U.S.C. Sections 701-707; 34 CFR Part 85, Subpart F.
Controlled Substances Act, 21 U.S.C. Section 812, schedules I through V, 21 CFR 1308.11-1308.15 (2000).
Drug-Free Schools and Communities Act Amendments of 1989, P.L. 101-226, 103 Stat. 1928.
Americans with Disabilities Act of 1990, 42 U.S.C. Sections 12101-12213; 29 CFR Part 1630 (2000); 28 CFR Part 35 (2000).
Family Educational Rights and Privacy Act, 20 U.S.C. Section 1232g; 34 CFR Part 99 (2000).
Oregon Government Standards and Practices Commission, Advisory Opinion No. 98A-1003 (July 9, 1998).
No Child Left Behind Act of 2001, P.L. 107-110, Title II, Section 2441.
Americans with Disabilities Act Amendments Act of 2008.
Corrected 2/05/15
Electronic Communications System - IIBGA
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47
Siuslaw School District 97J
Code: JHCD
Adopted: 06/25/98
Revised/Readopted: 8/11/10; 04/09/14
Administering Noninjectable Medicines to Students Nonprescription Medication**
The district recognizes that administering of nonprescription medication to students and/or self medication
may be necessary when the failure to take such medication would jeopardize the health of the student or
the student would not be able to attend school if medication was not made available during school hours,
would prevent the student from attending school. Consequently, students may be permitted to take
noninjectable prescription or nonprescription medication at school, on a temporary or regular basis.
The district reserves the right to reject a request to administer or allow self administration of a
nonprescription medication when such medication is not necessary for the student to remain in school.
When directed by a physician or other licensed health care professional, students grades K-12 will be
allowed to self-administer medication. A medical protocol regarding each student who self administers
medication will be developed, signed by a physician or other licensed health care professional and parent,
and kept on file. Permission for self-administered medication may be revoked at any time if the student
violates policy or medical protocol.
All requests for the district to administer medication to a student shall be made by the parent in writing.
Requests shall include the written instructions of the physician for the administration of a prescription
medication to a student or the written instructions of the parent for the administration of a nonprescription
medication to a student. A prescription label will be deemed sufficient to meet the requirements for
written physician instructions.
A request to the district to allow a student to self medicate with a nonprescription medication shall include
written permission and instruction from a parent or guardian, and shall include an assurance from the
parent or guardian that the student has received appropriate instruction for its use.
A request to the district to administer a nonprescription medication shall include written permission and
instruction from a parent or guardian.
The district shall designate staff authorized to administer medication to students. Training shall be
provided as required by law.
The district reserves the right to reject a request to administer prescription or nonprescription medication
when such medication is not necessary for the student to remain in school.
This policy and administrative regulation shall not prohibit, in any way, the administration of first aid to
students by district employees in accordance with established state law, Board policy and procedures.
Administering Noninjectable Medicines to Students Nonprescription Medication** - JHCD
1-2
48
The superintendent shall develop administrative regulations as needed to meet the requirements of law,
Oregon Administrative Rules and for the implementation of this policy. Regulations will include
provisions for student self-medication.
END OF POLICY
Legal Reference(s):
ORS 109.640
ORS 339.866 to -339.871
ORS 433.800 to -433.830
OAR 166-400-0010(17)
OAR 166-400-0060(29)
OAR 581-021-0037
OAR 581-022-0705
Cross Reference(s):
JHCDA - Prescription Medication**
Administering Noninjectable Medicines to Students Nonprescription Medication** - JHCD
2-2
49
Siuslaw School District 97J
Code: JHCDA
Adopted: 09/12/07
Revised/Readopted: 08/11/10; 04/09/14
Administering Injectable Medicines to Students Prescription Medication**
The district recognizes a need to ensure the health and well-being of students who require regular
injections regular doses of medication as a result of experiencing an severe allergic reaction or have a need
to manage hypoglycemia, asthma or diabetes. Therefore, in situations wWhen a licensed health care
professional is not immediately available, a designated trained staff member may administer to a students,
by means of injection, epinephrine, glucagon or other medications as prescribed and allowed by Oregon
law (OAR 851-047-0030).
When directed by a physician or other qualified health care professional, students in grades K-12 may be
allowed to self administer medication, including medication for asthma or severe allergy as defined by
state law.
A medical protocol regarding each written treatment plan for student who self administers injectable
medication will be developed, and signed by a physician or other Oregon licensed health care professional
and parent and kept on file. Permission for self administered medication may be revoked if the student
violates policy or medical protocol. A written request and permission form signed by a parent or guardian
is required and will be kept on file. If the student is deemed to have violated Board policy or medical
protocol by the district, the district may revoke the permission given to a student to self-administer
medication.
All requests for the district to administer injectable prescription medication to a student shall be made by
the parent in writing include the written permission of the parent or guardian. Requests and shall be
accompanied by the physician’s order for administering epinephrine, glucagon, or other medication as
allowed by law by written instructions from a physician, physician assistant or nurse practitioner. A
prescription label prepared by a pharmacist will be deemed sufficient to meet the requirements for a
physician’s order for epinephrine, glucagon or other medication.
The district reserves the right to reject a request to administer or allow self administration of a medication
when such medication is not necessary for the student to remain in school.
A premeasured dose of epinephrine may be administered by designated, trained district staff to any student
or other individual on school premises who the personnel believe, in good faith, is experiencing a severe
allergic reaction, regardless of whether the student or individual has a prescription for epinephrine.
A process shall be established by which, upon parent written request, a backup prescribed autoinjectable
epinephrine be is kept at a reasonable, secured location in the student’s classroom as provided by state law.
The district may designate staff authorized to administer epinephrine and glucagon or other medication as
allowed under Oregon law. Training shall be provided to designated staff as required by law in
accordance with approved protocols as established by the Oregon Department of Human Services, Health
Services Health Authority. Staff designated to receive training shall also receive bloodborne pathogens
training. A current first-aid and CPR-card will also be required.
InjectablePrescription medication will be handled, stored, monitored, disposed of and records maintained
in accordance with established district regulations governing administering noninjectable/ or injectable, or
Administering Injectable Medicines to Students Prescription Medication** - JHCDA
1-2
50
prescription or nonprescription medicines to students including procedures for the disposal of sharps and
glass.
The superintendent will ensure student health management plans are developed as required by training
protocols, maintained on file and pertinent health information is provided to district staff as appropriate.
Such plans will include provisions for administering medication and/or responding to emergency situations
including those occurring during curricular and extracurricular activities held after regular school hours
and on or off district property while the student is in school, at a school-sponsored activity, under the
supervision of school personnel, in before- or after-school care programs on school-owned property and in
transit to or from school or school-sponsored activities.
This policy and administrative regulation shall not prohibit, in any way, the administration of recognized
first aid to students by district employees in accordance with established state law, Board policy and
procedures.
END OF POLICY
Legal Reference(s):
ORS 109.640
ORS 339.866 to -339.871
ORS 433.800 to -433.830
ORS 475.005 to -475.285
OAR 166-400-0010(17)
OAR 166-400-0060(29)
OAR 333-055-0000 to -0035
OAR 581-021-0037
OAR 581-022-0705
OAR 851-047-0030
OAR 851-047-0040
Cross Reference(s):
JHCD - Administering Noninjectable Medicines to Students Nonprescription Medication**
Corrected 2/05/15
Administering Injectable Medicines to Students Prescription Medication** - JHCDA
2-2
51
Siuslaw School District 97J
Code: JHCD/JHCDA-AR
Revised/Reviewed: 03/05/99; 08/11/10; 04/09/14
Administering Noninjectable/Injectable Medicines to Students
Prescription/Nonprescription Medication**
Students may, subject to the provisions of this regulation, have noninjectable/injectable prescription or
nonprescription medication administered by designated, trained school staff. Self-medication by students
may also be permitted in accordance with this regulation and state law.
1.
Definitions
a.
b.
c.
d.
e.
f.
g.
“Prescription medication” means any noninjectable/injectable drug, chemical compound,
suspension or preparation in suitable form for use as a curative or remedial substance taken
either internally or externally by a student under the written direction of a physician.
Prescription medication includes any prescription for bronchodilators or autoinjectable
epinephrine prescribed by a student’s Oregon licensed health care professional for asthma or
severe allergies. Prescription medication does not include dietary food supplements.
“Nonprescription medication” means only commercially prepared, nonalcohol based
medication to be taken at school that is necessary for the student to remain in school. This
shall be limited to eyes, nose and cough drops, cough suppressants, analgesics, decongestants,
antihistamines, topical antibiotics, anti-inflammatories and antacids that do not require written
or oral instructions from a physician. Nonprescription medication does not include dietary
food supplements.
“Physician” means a doctor of medicine or osteopathy, a physician assistant licensed to
practice by the Board of Medical Examiners for the state of Oregon, a nurse practitioner with
prescriptive authority licensed by the Oregon State Board of Nursing, a dentist licensed by the
Board of Dentistry for the state of Oregon, an optometrist licensed by the Board of Optometry
for the state of Oregon or a naturopathic physician licensed by the Board of Naturopathy for
the state of Oregon.
“Student self-medication” means a student must be able to administer medication to
himself/herself without requiring a trained staff member to assist in the administration of the
medication.
“Age-appropriate guidelines” means the student must be able to demonstrate the ability,
developmentally and behaviorally, to self-medicate with permission from parent or (guardian),
administrator, and in the case of a prescription medication, a physician.
“Training” means yearly instruction, by a qualified trainer, to be provided to designated staff
on the administration of prescription and nonprescription medication, based on requirements
set out in guidelines approved by the Oregon Department of Education (ODE), including
discussion of applicable district policies, procedures and materials.
“Qualified trainer” means a person who is familiar with the delivery of health services in a
school setting and who is a registered nurse licensed by the Oregon State Board of Nursing, a
physician, or a pharmacist licensed by the State Board of Pharmacy for the state of Oregon.
Administering Noninjectable/Injectable Medicines to udentsPrescription/
Nonprescription Medication** - JHCD/JHCDA-AR
1-7
52
h.
i.
j.
2.
Designated Staff/Training
a.
b.
c.
d.
e.
3.
“Severe allergy” means a life-threatening hypersensitivity to a specific substance such as food,
pollen or dust.
“Asthma” means a chronic inflammatory disorder of the airways that requires ongoing medical
intervention.
“Designated staff” means the staff person who is designated by the building principal to
administer prescription or nonprescription medication.
The principal will designate trained staff authorized to administer prescription or
nonprescription medication to students within individual school buildings and while
participating at school-sponsored activities on or off district property while the student is in
school, at a school-sponsored activity, under the supervision of school personnel, in before- or
after-school care programs on school-owned property and in transit to or from school or
school-sponsored activities. The building principal will supervise and ensure building and
activity practices and procedures are consistent with the requirements of law, rules and this
regulation.
The principal will ensure the training required by law and Oregon Administrative Rules is
provided. Training must be conducted by a qualified trainer.
Training will provide an overview of applicable provisions of Oregon law, administrative
rules, district policy and administrative regulations and include, but not be limited to the
following: safe storage, handling, monitoring medication supplies, disposing of medications,
record keeping and reporting of medication administration and errors in administration,
emergency medical response for life threatening side effects and allergic reactions and student
confidentiality. Materials as recommended and/or approved by ODE will be used.
Training will be provided yearly to designated staff authorized to administer medication to
students.
A copy of the district’s policy and administrative regulation will be provided to all staff
authorized to administer medication to students and others as appropriate.
Administering Premeasured Doses of Epinephrine to a Student or Other Individual
A premeasured dose of epinephrine may be administered by trained, designated district staff to any
student or other individual on school premises who the personnel believe, in good faith, is
experiencing a severe allergic reaction, regardless of whether the student or individual has a
prescription for epinephrine.
4.
Administering Medications to Students
a.
A Rrequests for designated staff to administer medication to a students may be approved by
the district as follows and subject to the following:
(1)
A written request for the district designated staff to administer prescription medication to
a student, if because of the prescribed frequency for the medication, the medication must
be given while the student is in school, at a school-sponsored activity, while under the
supervision of school personnel, in before- or after-school care programs on school-
Administering Noninjectable/Injectable Medicines to udentsPrescription/
Nonprescription Medication** - JHCD/JHCDA-AR
2-7
53
owned property and in transit to or from school or school-sponsored activities, must be
submitted to the school office to and shall include:
(a)
(b)
The written signed permission of the parent or guardian;
The written instruction from the physician, physician assistant or nurse practitioner
for the administration of the prescription medication to the student including:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
Name of the student;
Name of the medication;
Route Method of administration;
Dosage;
Frequency of administration; and
Other special instruction, if any.
The prescription label will be considered to meet this requirement if it contains the
information listed in (ai.)-(fvi.) above.
(2)
A written request for the district to administer nonprescription medication must be
submitted to the school office to and shall include:
(a)
(b)
The written signed permission of the parent or guardian;
The written instruction from the parent or guardian for the administration of the
nonprescription medication to the student including:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
Name of the student;
Name of the medication;
Route Method of administration;
Dosage;
Frequency of administration;
Other special instruction, if any.
b.
c.
d.
5.
Medication is to be submitted in its original container;
Medication is to be brought to and returned from the school by the parent;
It is the parent’s responsibility to ensure that an adequate amount of medication is on hand at
the school for the duration of the student’s need to take medication;
e.
It is the parent’s responsibility to ensure that the school is informed in writing of any changes
in medication instructions;
f.
In the event a student refuses medication, the parent will be notified immediately. No attempt
will be made to administer medication to a student who refuses district administered
medication;
g.
Any error in administration of medication will be reported to the parent immediately and
documentation made on the district’s Accident/Incident Report form. Errors include but are
not limited to administering medication to the wrong student, administering the wrong
medication, dose, time frequency of administration, route method of administration, etc.;
h.
Medication shall not be administered or self-medication allowed until the necessary
permission form and written instructions have been submitted as required by the district.
Student Self-Medication of a Prescription or Nonprescription Medication
Administering Noninjectable/Injectable Medicines to udentsPrescription/
Nonprescription Medication** - JHCD/JHCDA-AR
3-7
54
a.
Student Sself-medication of prescription and nonprescription medication for by K-12 students,
including students with asthma or severe allergies, will be allowed subject to the following:
(1)
(2)
(3)
b.
Student self-medication of nonprescription medication by K-12 students may be allowed
subject to the following:
(1)
(2)
c.
d.
(2)
f.
A parent or guardian permission form and other documentation requested by the district
must be submitted for self-medication of all nonprescription medications. The signed
form from the parent or guardian will ensure the student has received proper instruction
for use;
Principal permission for all self-medication of nonprescription medicine requests is
required.
Students who are developmentally and/or behaviorally unable to self-medicate will be
provided assistance by designated staff. A permission form and written instructions will be
required as provided in Section 3.4. a. and b. above;
All prescription and nonprescription medication must be kept in its appropriately labeled,
original container, as follows:
(1)
e.
A parent ( or guardian) signed permission; form and other documentation requested by
the district must be submitted for self-medication of all prescription and nonprescription
medications. In the case of prescription medications, permission from the physician or
other licensed health care professional is also required. Such permission may be
indicated on the prescription label.;
A prescription written by an Oregon licensed health care professional that includes a
written treatment plan from a licensed health care professional for the managing of
student’s asthma, diabetes and/or severe allergy, and will be required for use of
medication by the student during school hours while the student is in school, at a schoolsponsored activity, while under the supervision of school personnel, in before- after
after-school care programs on school-owned property and in transit to or from school or
school-sponsored activities, and acknowledgment the student has been instructed in the
correct and responsible use of the medication.;
Principal permission is required for all self-medication of prescription medication
requests; is required.
Prescription labels must specify the name of the student, name of the medication,
dosage, route method of administration and frequency or time of administration and any
other special instruction including student permission for the student to self-medicate;
Nonprescription medication must have the student’s name affixed to the original
container.
The student may have in his/her possession only the amount of medication needed for that
school day, except for manufacturer’s packaging that contains multiple dosage, the student
may carry one package, such as but not limited to, autoinjectable epinephrine or
bronchodilators/inhalers;
Sharing and/or borrowing of any medication with another student is strictly prohibited;
Administering Noninjectable/Injectable Medicines to udentsPrescription/
Nonprescription Medication** - JHCD/JHCDA-AR
4-7
55
g.
h.
i.
j.
6.
Any medication required for use longer than 10 school days will be permitted only upon the
written request of the parent.
For students who have been prescribed bronchodilators or epinephrine, staff will request from
the parent or guardian, that the parent or guardian provide back up medication for emergency
use by that student. Backup medication, if provided by the parent or guardian, will be kept at
the student’s school in a location to which the student has immediate access in the event the
student has an asthma and/or severe allergy emergency;
Upon written parent request and with a physician’s written statement that the lack of
immediate access to a backup autoinjectable epinephrine may be life threatening to a student,
and the location the school stores backup medication is not located in the student’s classroom,
a process shall be established to allow the backup autoinjectable epinephrine to be kept in a
reasonably secure location in the student’s classroom;
Permission to self-medicate may be revoked if the student violates the Board’s policies JHCD
- Administering Noninjectable Medicines to Students, JHCDA - Administering Injectable
Medicines to Students policy and/or these administrative regulations. Additionally, students
may be subject to discipline, up to and including expulsion, as appropriate.
Handling, Storage, Monitoring Medication Supplies
a.
b.
c.
d.
Medication administered by designated staff or self administered by the student, must be
delivered by the parent to the school, in its original container, accompanied by the permission
form and written instructions, as required above.
Medication in capsule or tablet form and categorized as a sedative, stimulant, anti-convulsant,
narcotic analgesic or psychotropic medication will be counted by designated staff in the
presence of another district employee upon receipt, documented in the student’s medication
log and routinely monitored during storage and administration. Discrepancies will be reported
to the building principal immediately and documented in the student’s medication log. For
such medication not in capsule or tablet form, standard measuring and monitoring procedures
will apply.
Designated staff will follow the written instructions of the physician and parent and training
guidelines as may be recommended by the ODE for administering all forms of
noninjectable/injectable prescription and/or nonprescription medications.
Medication will be secured as follows:
(1)
(2)
(3)
Nonrefrigerated medications will be stored in a locked cabinet, drawer or box;
Medications requiring refrigeration will be stored in a locked box in a refrigerator;
Access to medication storage keys will be limited to the principal and designated staff.
e.
7.
Designated staff will be responsible for monitoring all medication supplies and for ensuring
medication is secure at all times, not left unattended after administering and that the
medication container is properly sealed and returned to storage.
f.
In the event medication is running low or inadequate dosage is on hand to administer the
medication, the designated staff will notify the parent immediately.
Emergency Response
a.
Designated staff will notify 911 or other appropriate emergency medical response systems and
administer first aid as necessary in the event of life threatening side effects that result from
Administering Noninjectable/Injectable Medicines to udentsPrescription/
Nonprescription Medication** - JHCD/JHCDA-AR
5-7
56
b.
8.
district administered medication or from student self-medication or allergic reactions. The
parent and principal will be notified immediately.
Minor adverse reactions that result from district administered medication or from student selfmedication will be reported to the parent immediately.
Disposal of Medications
a.
Medication not picked up by the parent at the end of the school year or within five school days
of the end of the medication period, whichever is earlier, will be disposed of by designated
staff in a nonrecoverable fashion as follows:
(1)
(2)
b.
9.
All medication will be disposed of by designated staff in the presence of another school
employee.
Documentation and Record Keeping
a.
A medication log will be maintained for each student administered medication by the district.
The medication log will include but not be limited to:
(1)
(2)
(3)
(4)
(5)
(6)
b.
1
Medication in capsule, tablet or liquid form will be removed from their original
container (destroy any personal information). Crush solid medications, mix or dissolve
in water (this applies to liquid as well) and mix with an undesirable substance such as
coffee grounds, kitty litter, flour etc., and place it in impermeable non-descriptive
containers such as empty cans or sealable bags, placing these containers in the trash.
Flush prescriptions down the toilet only if the accompanying patient information
specifically instructs it is safe to do so (ONDCP Federal Government Guidelines
February 20, 2007);
Other medication will be disposed of in accordance with established training procedures
including sharps and glass.
The name, dose and route method of administration of medication administered, date,
time of administration and name of the person administering the medication;
Student refusals of medication;
Errors in administration of medication 1;
Emergency and minor adverse reaction incidents1;
Discrepancies in medication supply;
Disposal of medication including date, quantity, manner in which the medication was
destroyed and the signature of the staff involved.
All records relating to administration of medicines, including permission slips and written
instructions, will be maintained in a separate, medical file apart from the student’s education
records file unless otherwise related to the student’s educational placement and/or
individualized education program. Records will be retained in accordance with applicable
provisions of OAR 166-414-0010 (22), (23) and (24).
Designated staff may note incident by symbol in medication log and attach detailed documentation as necessary.
Administering Noninjectable/Injectable Medicines to udentsPrescription/
Nonprescription Medication** - JHCD/JHCDA-AR
6-7
57
c.
Student medical files will be kept confidential. Access shall be limited to those designated
staff authorized to administer medication to students, the student and his/her parents.
Information may be shared with staff with a legitimate educational interest in the student or
others as may be authorized by the parent in writing.
A school administrator, school nurse, teacher or other district employee designated by the school
administrator, the school district and member of the district board, are not liable in a criminal action or for
civil damages as a result of the administration of prescription and/or nonprescription medication as per
ORS 339.870 state law.
A school administrator, school nurse, teacher or other district employee designated by the school
administrator, the school district and members of the district board, are not liable in a criminal action or for
civil damages as a result of a student’s use of medication.
A school administrator, school nurse, teacher or other district employee designated by the school
administrator, are not liable in a criminal action or for civil damages as a result of a student’s selfadministration of medication, when that person in good faith assisted the student in self-administration of
the medication, as per state law.
A school administrator, school nurse, teacher or other district employee are not liable in a criminal action
or for civil damages, when in good faith administers autoinjectable epinephrine to a student or other
individual with a severe allergy, who is unable to self administer the medication, as per state law.
A school district and the members of a school district board are not liable in a criminal action or for civil
damages when a student or individual is unable to self-administer medication, when any person in good
faith administers autoinjectable epinephrine to a student or individual, as per state law.
Corrected 2/05/15
Administering Noninjectable/Injectable Medicines to udentsPrescription/
Nonprescription Medication** - JHCD/JHCDA-AR
7-7
58
Siuslaw School District 97J
Code: KL-AR
Revised/Reviewed: 12/16/98; 05/14/14
Public Complaint Procedure
The following procedure will be used for all complaints, except those against staff and instructional
materials:
1.
A student or parent with a complaint shall generally first present it orally and informally to his/her
teacher or the appropriate school employee. It is the intent of the district to solve problems and
address all complaints as close as possible to their origin;
2.
If the complaint is not resolved, the complainant may formally present the complaint in writing
(including all supporting statements and evidence) within 10 working days of the meeting with the
employee, of the informal conference to the principal. The principal shall evaluate the evidence and
render a decision within five working days after receiving the appeal written complaint;
3.
If the complainant deems it desirable to carry the complaint beyond the decision reached by the
principal, he/she may, within five working days, file the complaint with the superintendent or his/her
designee. The superintendent or his/her designee shall evaluate the evidence and render a decision
within five working days after receiving the appeal written complaint;
4.
If the complainant deems it desirable to carry the complaint beyond the decision reached by the
superintendent or his/her designee, he/she may within five working days of receiving the
superintendent’s decision, request a review by the Board at its next regularly scheduled meeting. A
final determination shall be made within 20 working days from receipt of the appeal by the Board;
5.
Persons may, after exhausting local complaint procedures, appeal in writing to the Superintendent of
Public Instruction.
Time
The number of days given at each level shall be regarded as a maximum and every effort will be made to
expedite the process. The time limits stated may be extended by mutual agreement of the complainant and
the administration.
Withdrawal
A complaint may be withdrawn by the complainant at any level without prejudice, reprisal or record.
Meetings and Decisions
At each of the levels the complainant shall be given the opportunity to be present and to be heard. All
decisions at each level shall be in writing and include supporting rationale with the exception of the initial
Public Complaint Procedure - KL-AR
1-3
59
informal contact. Copies of all decisions and recommendations shall be furnished promptly to all parties
of interest.
Public Complaints about District Personnel
Whenever a complaint about personnel is made directly to the Board as a whole or to a Board member as
an individual, it will be referred to administration for study and possible solutions. The individual
employee involved will be advised of the nature of the complaint and will be given every opportunity for
explanation, comment and presentation of the facts as he/she sees them.
If it appears necessary, administration, the person who made the complaint or the employee involved, may
request a meeting with the Board for the purposes of fuller study and a decision by this body. Generally
all parties involved, including the school administration, will be asked to attend such a meeting for the
purposes of presenting additional facts, making further explanations and clarifying the issues.
The Board will conduct such meetings in as fair and just a manner as possible. The Board may request a
disinterested third party to act as moderator to help reach a mutually satisfactory solution.
(See IIA-AR Instructional Materials)
Public Complaint Procedure - KL-AR
2-3
60
Complaint Form
Complainant
School
Date of Incident
Address
City, State, Zip
Phone
Specific Complaint: (Please provide detailed information including names, dates, places, activities.)
Suggested Correction:
Signature
Date
Office Use: Disposition of Complaint:
Signature:
Date:
cc: District Office
Corrected 2/05/15
Public Complaint Procedure - KL-AR
3-3
61
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Policy Updates
Action Items
Item No:
051315-7(d)ii
Attachment:
No
From:
Ethel Angal
Date:
May 13, 2015
Background:
As part of the recent policy rewrite (2013/2014), policy updates which occurred during the rewrite process were
not provided until after the final rewrite adoption in February 2015. This second set of policy updates will be
considered as a first reading. The policies will be provided to the board separately and may also be found the
school district website under “2014-2015 Board Meeting Information.”
Recommendation:
Administration recommends the board appoint a representative(s) to review the attached policies with
administration. The policies will be brought back to the June meeting for a 2nd reading and possible adoption.
62
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