Aastra | 53i IP Phone | User guide | Aastra 53i IP Phone User guide

Aastra Model 6753i IP Phone
User Guide
Release 3.2
41-001380-00 REV00 – 01.2011
Software License Agreement
Aastra Telecom Inc., hereinafter known as "Seller", grants to Customer a personal,
worldwide, non-transferable, non-sublicenseable and non-exclusive, restricted use license
to use Software in object form solely with the Equipment for which the Software was
intended. This Product may integrate programs, licensed to Aastra by third party
Suppliers, for distribution under the terms of this agreement. These programs are
confidential and proprietary, and are protected as such by copyright law as unpublished
works and by international treaties to the fullest extent under the applicable law of the
jurisdiction of the Customer. In addition, these confidential and proprietary programs are
works conforming to the requirements of Section 401 of title 17 of the United States Code.
Customer shall not disclose to any third party such confidential and proprietary programs
and information and shall not export licensed Software to any country except in
accordance with United States Export laws and restrictions.
Customer agrees to not reverse engineer, decompile, disassemble or display Software
furnished in object code form. Customer shall not modify, copy, reproduce, distribute,
transcribe, translate or reduce to electronic medium or machine readable form or
language, derive source code without the express written consent of the Seller and its
Suppliers, or disseminate or otherwise disclose the Software to third parties. All Software
furnished hereunder (whether or not part of firmware), including all copies thereof, are
and shall remain the property of Seller and its Suppliers and are subject to the terms and
conditions of this agreement. All rights reserved.
Customer's use of this software shall be deemed to reflect Customer's agreement to abide
by the terms and conditions contained herein. Removal or modification of trademarks,
copyright notices, logos, etc., or the use of Software on any Equipment other than that for
which it is intended, or any other material breach of this Agreement, shall automatically
terminate this license. If this Agreement is terminated for breach, Customer shall
immediately discontinue use and destroy or return to Seller all licensed software and other
confidential or proprietary information of Seller. In no event shall Seller or its suppliers or
licensors be liable for any damages whatsoever (including without limitation, damages for
loss of business profits, business interruption, loss of business information, other
pecuniary loss, or consequential damages) arising out of the use of or inability to use the
software, even if Seller has been advised of the possibility of such damages.
ii
Table of Contents
Table of Contents
Software License Agreement ....................................................................................................... ii
Table of Contents ........................................................................................................................ iii
Welcome .........................................................................................................................................1
About This Guide ..........................................................................................................................1
Documentation ..........................................................................................................................1
Phone Features ..........................................................................................................................1
Requirements ............................................................................................................................2
Installation and Setup ................................................................................................................2
Getting Started ..............................................................................................................................3
Plugging in and Starting the Phone ...........................................................................................3
Idle Screens ...............................................................................................................................6
Incomplete Configuration .........................................................................................................7
No Service .................................................................................................................................7
IP Phone Keys ..............................................................................................................................8
Key Panel ..................................................................................................................................8
Key Descriptions .....................................................................................................................10
Keypad Keys ...........................................................................................................................12
Methods for Customizing Your Phone ......................................................................................13
Phone Options via the IP Phone UI ........................................................................................13
Phone Options via the Aastra Web UI ....................................................................................16
Phone Status ................................................................................................................................20
Phone Status via IP Phone UI .................................................................................................20
Finding Your Phone’s IP Address ..........................................................................................21
Phone Status via the Aastra Web UI .......................................................................................21
Customizing Your Phone ............................................................................................................25
Ring Tone Sets ........................................................................................................................25
Contrast Level .........................................................................................................................28
Live Dialpad* .........................................................................................................................28
Set Audio ................................................................................................................................29
Time and Date .........................................................................................................................30
Language .................................................................................................................................34
User Password .........................................................................................................................43
Resetting a User Password ......................................................................................................44
Restarting Your Phone ............................................................................................................45
iii
Table of Contents
Table of Contents
Phone Lock .............................................................................................................................46
Defining an Emergency Dial Plan ..........................................................................................47
Line Keys and Programmable Keys ..........................................................................................49
Multiple Line and Call Appearance Keys ...............................................................................49
Programmable Keys ................................................................................................................50
Line Key .................................................................................................................................53
Creating a Speed Dial Key ......................................................................................................54
Editing Speed Dial Keys .........................................................................................................60
Do Not Disturb (DND) Key ....................................................................................................64
Busy Lamp Field (BLF) Key ..................................................................................................65
BLF List Key ..........................................................................................................................67
Flash Key ................................................................................................................................70
Automatic Call Distribution (ACD) Key (for Sylantro Servers) ............................................71
Directed Call Pickup/Group Call Pickup Keys (for Sylantro Servers) ...................................75
XML Key ................................................................................................................................79
Sprecode Key ..........................................................................................................................82
Park/Pickup Keys ....................................................................................................................84
Last Call Return (lcr) Key (for Sylantro Servers) ...................................................................86
Call Forward Key ....................................................................................................................87
BLF/Xfer .................................................................................................................................89
Speed Dial/Xfer ......................................................................................................................91
Speed Dial/Conf ......................................................................................................................93
Directory Key .........................................................................................................................95
Callers List Key ......................................................................................................................97
Transfer Key ...........................................................................................................................99
Conference Key ....................................................................................................................100
Intercom Key ........................................................................................................................102
Services Key .........................................................................................................................104
Phone Lock Key ....................................................................................................................106
Paging Key (Sends the RTP Stream) ....................................................................................108
None Key ..............................................................................................................................110
Deleting a Key ..................................................................................................................... 111
Making Calls .............................................................................................................................112
Dialing a Number ..................................................................................................................112
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Table of Contents
Table of Contents
Using Handsfree Speakerphone ............................................................................................112
Using a Headset ....................................................................................................................113
Redial ....................................................................................................................................114
Mute ......................................................................................................................................115
Receiving Calls ..........................................................................................................................116
Answering an Incoming Call ................................................................................................116
Sending an Incoming Call to Voicemail ...............................................................................116
Handling Calls ...........................................................................................................................117
Placing a Call on Hold ..........................................................................................................117
Transferring Calls .................................................................................................................118
Conferencing Calls ...............................................................................................................121
Ending Calls ..........................................................................................................................126
Managing Calls .........................................................................................................................127
Directory List ........................................................................................................................127
Callers List ............................................................................................................................137
Account Configuration (DND and Call Forwarding) ...........................................................143
Missed Calls Indicator ..........................................................................................................163
Voicemail ..............................................................................................................................164
Additional Features ..................................................................................................................165
Star Codes .............................................................................................................................165
Suppress DTMF Playback ....................................................................................................166
Display DTMF Digits ...........................................................................................................167
Call Waiting Tone Period ......................................................................................................169
Stuttered Dial Tone ...............................................................................................................170
XML Beep Support ...............................................................................................................171
Call Hold Reminder During Active Calls .............................................................................172
Call Hold Reminder (on single hold) ....................................................................................174
Status Scroll Delay ................................................................................................................176
Incoming Call Interrupts Dialing ..........................................................................................177
Switch UI Focus to Ringing Line .........................................................................................179
Preferred Line and Preferred Line Timeout ..........................................................................180
Goodbye Key Cancels Incoming Calls .................................................................................182
Message Waiting Indicator ...................................................................................................183
Incoming Intercom Call Features .........................................................................................184
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Table of Contents
Table of Contents
Using Redial Key for “Last Number Redial” .......................................................................187
Group RTP Paging (receives RTP streams) ..........................................................................188
Shared Call Appearance (SCA) Call Bridging .....................................................................189
Available Features Enabled by Administrators .....................................................................193
Outgoing Intercom Calls .......................................................................................................193
Missed Call Summary Subscription .....................................................................................193
Customizable Callers List Key .............................................................................................194
Autodial (Hotline and Warmline) .........................................................................................194
Centralized Conferencing .....................................................................................................195
Answer and Ignore Keys for XML Applications ..................................................................195
Playing a WAV File On Your Phone .....................................................................................196
Using the Keypad During Active XML Applications ..........................................................196
Key Redirection ....................................................................................................................197
XML Applications and Off-Hook Interaction ......................................................................198
XML Override for a Locked Phone ......................................................................................198
RTP Recording and Simultaneous Playing ...........................................................................198
“Hold” Feature Enhancement (for Broadsoft Servers) .........................................................199
Configurable Save and Delete Keys .....................................................................................199
Authentication Support for HTTP/HTTPS Download Methods
Used with Broadsoft Client Management System (CMS) ....................................................199
Diverting Calls from Your Phone .........................................................................................201
Display of Call Destination Information ..............................................................................202
Indication of Terminated Calls ..............................................................................................203
Model M670i Expansion Module .............................................................................................205
Using the Expansion Module ................................................................................................206
Troubleshooting Solutions ........................................................................................................207
Limited Warranty .....................................................................................................................212
Appendix A - Time Zone Codes .............................................................................................. A-1
Index ................................................................................................................................... Index-1
vi
Welcome
The Aastra 6753i offers advanced XML capability to access custom applications and is fully
interoperable with leading IP-PBX platforms. Featuring a 3-line display, the 6753i supports up to 9
lines with call appearances and allows you to make and receive calls, transfer, conference, and
more. The 6753i IP telephone provides communications over an IP Network using the SIP IP
telephony protocol.
About This Guide
This guide explains how to use the basic features of your new 6753i phone. Not all features listed
are available by default. Contact your system or network Administrator to find out which features
and services are available to you on your system.
Your System Administrator has the ability to customize some features on this phone. For
information on more advanced settings and configurations, administrators should refer to the
Aastra Models 9000i and 6700i Series SIP IP Phones Administrator Guide.
Documentation
•
Aastra 6753i SIP IP Phone Installation Guide – Contains installation and set-up instructions,
general features and functions, and basic options list customization. This Installation Guide is
included in the box with your phone.
•
Aastra 6753i SIP IP Phone User Guide – Describes the most commonly used features and
functions for an end user. This User Guide can be downloaded from www.aastratelecom.com.
•
Aastra Models 9000i and 6700i Series SIP IP Phones Administrator Guide – Describes how
to set the 6753i phone up on the network and contains advanced configuration instructions for
the 6753i. This Administrator Guide is intended for the System Administrator and can be
downloaded from http://www.aastra.com.
Phone Features
•
3-line LCD screen
•
6 top keys - all 6 keys are programmable
•
Press-and-hold speed dial key configuration feature
•
3 call appearance lines with LEDs
•
Supports up to 9 call lines
•
Full-duplex speakerphone for handsfree calls
Model 6753i IP Phone User Guide
1
•
Headset mode support (via handset jack)
•
Built-in-two-port, 10/100/1000 Gigabit Ethernet switch - lets you share a connection with
your computer.
•
Inline power support (based on 802.3af standard) which eliminates power adapters
•
AC power adapter (included)
•
Enhanced busy lamp fields*
•
Set paging*
*Availability of feature dependant on your phone system or service provider.
Requirements
The 6753i IP Phone requires the following environment:
•
SIP-based IP PBX system or network installed and running with a SIP account created for
the 6753i IP phone.
•
Access to a Trivial File Transfer Protocol (TFTP), File Transfer Protocol (FTP), Hypertext
Transfer Protocol (HTTP) server, or HyperText Transfer Protocol over Secure Sockets Layer
(SSL) (HTTPS).
•
Ethernet/Fast Ethernet LAN (10/100 Mbps) (Gigabit Ethernet LAN (1000 Mbps)
recommended)
•
Category 5/5e straight through cabling (category 6 straight through cabling required for
optimum Gigabit Ethernet performance) Power source
— For Ethernet networks that supply in-line power to the phone (IEEE 802.3af):
— For power, use the Ethernet cable (supplied) to connect from the phone directly to the
network for power. (No 48v AC power adapter required.)
— For Ethernet networks that DO NOT supply power to the phone:
— For power, use the 48V AC Power Adapter (included) to connect from the DC
power port on the phone to a power source.
or
— (optional) - For power, use a Power over Ethernet (PoE) power injector or a PoE
switch. A PoE power injector is available as an optional accessory from Aastra
Telecom. Contact your Administrator for more information.
Installation and Setup
If your System Administrator has not already setup your 6753i phone, please refer to the Aastra
6753i Installation Guide for basic installation and physical setup of the 6753i. For more
advanced administration and configuration information, System Administrators should refer to
the Aastra Models 9000i and 6700i Series SIP IP Phones Administrator Guide.
2
Model 6753i IP Phone User Guide
Getting Started
The 6753i must be set up and configured prior to its first use. This section describes phone
behavior and start up screens you may see when the phone is first plugged in, or when it is
restarted.
Plugging in and Starting the Phone
The 6753i automatically begins the start up sequence as soon as it is connected. The phone goes
through this process the first time you plug in your phone and every time you restart your phone.
Note: Some start up screens only appear the first time you connect your phone,
or if your phone has been factory defaulted.
The phone displays the following startup screens.
Aastra 6753i
Firmware Loaded
LLDP
Initializing
network
During the first start up the 6753i phone attempts to contact the Redirection and Configuration
Server (rcs.aastra.com) for current server information. No personal information is transmitted
from the phone during this process.
Contacting
Redirector
Model 6753i IP Phone User Guide
3
The 6753i phone may also look for configuration servers on your local network (press 3Remote
to enter a remote server address, or 4Skip to continue without checking for servers).
Auto Discovery
Remote
Skip
If appropriate servers are found they are listed for you to select from by scrolling down to view
the complete list. (Press 3Skip to continue without selecting a server.).
Choose Server
<server name>
Skip
Select
The 6753i phone then checks settings and looks for new configuration and firmware updates for
the phone from a server. If a new update is found, the phone displays the message “Updating
Configuration”. This may take a few moments while the phone downloads the latest updates
Updating
configuration
.
Note: New updates to your phone can be automatically scheduled from the
server. This is set up on the phone system by your System Administrator and
should be scheduled during non-business hours or slow call periods.
Important! Do not unplug or remove power to the phone while it is checking or
installing firmware and configuration information.
If language packs were loaded to your phone by your System Administrator, the following
screen displays during startup.
Downloading
language packs.....
4
Model 6753i IP Phone User Guide
When the configuration update is complete, the phone displays the following screens.
Network
DSP
SIP
Done
Model 6753i IP Phone User Guide
5
Idle Screens
Idle Screen 1
When the phone has successfully updated the configuration and connected to the network, the
phone displays the Idle State screen:
1
John Burns
9054550055
Sat Jun 8 2:55pm
The Idle State screen lists your name (SIP screen name), extension (or phone number), and day,
date, and time. The "1" in the upper corner in the above example indicates the idle screen for the
first line appearance. You can use the left and right arrow keys to scroll through the idle screens
for all three line appearances. The 6753i allows for scrolling up to 3 lines.
This screen is shown whenever your phone is not in use.
Idle Screen 2
The second display line displays the following temporary messages if the event occurs:
•
No Service
•
DHCP Failed
•
Restarting......
•
New IP Obtained
•
Network Disconnected/Connected
Note: Since the "Network Disconnected/Connected" display on two lines, the
date and time does not show if this event displays.
The second line can also display the following status messages, listed in order of display
priority:
6
•
Call forward status
•
DND On (Do Not Disturb)
•
Number of missed calls
Model 6753i IP Phone User Guide
When more than one status message displays, the 2 is shown after the message to indicate you can
use the 2 and 5 navigation keys to scroll through the remaining messages.
1
John Burns
CFWD All
Jun 8 2:55pm
2
Network Connected
Incomplete Configuration
If your phone displays an "Incomplete Config" message without any extension or user name at the
end of the start up sequence instead of an Idle state screen, this indicates the phone configuration
that was downloaded from the configuration server is not complete or correct. Contact your
System Administrator for assistance.
No Service
When the phone is not properly connected to the network, or the account has not been configured
by the Network Administrator, the "No Service" or "Network Disconnected" prompt appears on
the display and the telephone status light turns ON. The phone also displays the default time and
date of 12:00am Jan. 1st, 2000. Check that the cables are tightly connected to the phone and to the
wall jack. The phone should automatically detect when the connection is reconnected and display
the "Network Connected" prompt temporarily.
If changes have been made to your phone settings, you may need to restart your phone. For more
information on restarting your phone, see “Restarting Your Phone” on page 45.
For more information about connecting your phone, refer to the Aastra 6753i Installation Guide.
Check with your System Administrator for assistance.
Model 6753i IP Phone User Guide
7
IP Phone Keys
Key Panel
The following sections describe the various 6753i phone key functions on both the symbol and
text hardware platforms, and how they help you make and manage your calls and caller
information. Images of the symbol keys and the symbol hardware platform are used throughout
this document.
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Model 6753i IP Phone User Guide
















6753i Handset

Three (3) Line Call

High Quality Speakerphone

Speakerphone/Headset
Key

Message Waiting Lamp

Mute Key

Goodbye Key

Navigation Keys

Options Key

Keypad

Hold Key

LCD Screen

Redial Key

Volume Control (+) (-)

Softkeys
Model 6753i IP Phone User Guide
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Key Descriptions
The following table identifies the keys on the key panel of your 6753i IP phone that you can use
for handling calls.
Text Keys
Symbol Keys
Key Description
Goodbye key - Ends an active call. The Goodbye key also
exits an open list, such as the Options List, without saving
changes.
Goodbye
Options key - Accesses options to customize your phone.
Your System Administrator may have already customized
some of your settings. Check with your System
Administrator before changing the Administrator-only
options.
Options
Hold
Hold key - Places an active call on hold. To retrieve a held
call, press the call appearance button beside the light that
is flashing.
Redial
Redial key - Redials up to 100 previously dialed numbers.
Pressing the Redial key twice simultaneously redials the
last dialed number.53
Volume control key - Adjusts the volume for the handset,
headset, ringer, and handsfree speaker.
Line 3
L3
Line 2
L2
Line 1
L1
Speaker
Mute
10
Line/Call Appearance key - Connects you to a line or
call. The Aastra 6753i IP phone supports up to 3 line keys.
Handsfree key - Activates Handsfree for making and
receiving calls without lifting the handset. When the audio
mode option is set, this key is used to switch between a
headset and the handsfree speakerphone.
Mute key - Mutes the microphone so that your caller
cannot hear you (the light indicator flashes when the
microphone is on mute).
Model 6753i IP Phone User Guide
Text Keys
Symbol Keys
Key Description
Navigation keys - Pressing the UP and DOWN arrow
keys lets you view different status and text messages on
the LCD display (if there is more than 1 line of status/text
messages). These buttons also let you scroll through
menu selections, such as the Options List.
Pressing the LEFT and RIGHT arrow keys lets you view
the different line/call appearances. While in the Options
List, these keys allow you to exit or enter the current
option. When you are editing entries on the display,
pressing the LEFT arrow key erases the character on the
left; pressing the RIGHT arrow key sets the option.
Programmable keys - 6 Top Keys - all 6 keys are
programmable.
Keys 1 and 2 are designated as the SAVE and DELETE
keys, respectively. Only your System Administrator can
make these keys configurable, if required.
The following are the default functions for the
programmable keys on the 6753i IP phone:
1 SAVE
names to the
Allows you to save numbers and/or
Directory. Using this key, you enter
the number,
name, and line (or speed dial key)
to record in the
2 DELETE
or all entries
Directory List.
Allows you to delete a single entry
from the Directory List and Callers
List.
3 DIRECTORY
phone numbers
Displays up to 200 names and
(stored in alphabetical order).
4 CALLERS LIST Accesses the last 200 calls
received.
5 TRANSFER
Transfers the active call to another
number.
6 CONFERENCE Begins a conference call with the
active call.
Notes:
1. For more information about the SAVE and DELETE
keys, see “Configurable Save and Delete Keys” on
page 199.
2. For more information about configuring keys 1 thru 6
to perform specific functions, see “Programmable Keys”
on page 50.
Model 6753i IP Phone User Guide
11
Keypad Keys
The 6753i has a keypad with digits from 0 through 9, a “*” key, and a “#” key. Keys 2 through 9
contain the letters of the alphabet. The 6753i phone keypad includes the following:
Keypad Key
Description
0
Dials 0
Dials the Operator on a registered phone
1
Dials 1
2 ABC
Dials 2
When entering text, this key enters A with one press, B with two presses, and C with three presses
3 DEF
Dials 3
When entering text, this key enters D with one press, E with two presses, and F with three presses
4 GHI
Dials 4
When entering text, this key enters G with one press, H with two presses, and I with three presses
5 JKL
Dials 5
When entering text, this key enters J with one press, K with two presses, and L with three presses
6 MNO
Dials 6
When entering text, this key enters M with one press, N with two presses, and O with three presses
7 P QRS
Dials 7
When entering text, this key enters P with one press, Q with two presses, R with three presses, and S with
four presses.
8 TUV
Dials 8
When entering text, this key enters T with one press, U with two presses, and V with three presses
9 WXYZ
Dials 9
When entering text, this key enters W with one press, X with two presses, Y with three presses, and Z with
four presses.
The "*" is called the "star key". The "#" is called the "number sign", "pound key", or "hash key",
depending on one's nationality or personal preference. These can be used for special functions
such as accessing voicemail. The “star key” and “pound key” functions are dependant on your
country’s feature availablities. Contact your System Administrator for more information about
available functions using these keys.
These keypad keys can be used for any of the following on the phone:
12
•
Dial a phone number to make a call (see “Dialing a Number” on page 112.)
•
Enter digits or letters in the IP Phone user interface.
•
Program a speed dial number (see “Creating a Speed Dial Key” on page 54.)
•
Press a speed dial key (see “Creating a Speed Dial Key” on page 54.)
•
Press the keys associated with a called Interactive Voice Response (IVR) system.
Model 6753i IP Phone User Guide
Methods for Customizing Your Phone
There are two ways to customize specific options on your phone:
•
Using the Options
key on the IP Phone
•
Using the Aastra Web UI in an Internet browser window from your PC.
Phone Options via the IP Phone UI
You can customize your phone by pressing the Options
key and accessing the IP Phone UI.
These options allow you to customize the following phone settings.
Option Number
Option
1
Call Forward
1. Screenname
2. All Off
3. All On
Note: The menus that display for Call Forward
are dependant on the Call Forward Mode set on
the phone. Default is "Account" mode.
2
Services
1. Directory
2. Callers List
3. Voicemail
3
Preferences
1. Tones
Ring Tone
Tone Set
2. Contrast Level
3. Speed Dial Edit
4. Live Dialpad
5. Set Audio
Audio Mode
Headset Mic Vol
6. Time and Date
Time Zone
Daylight Savings
Time Format
Date Format
Time Server
Time Server 1
Time Server 2
Time Server 3
Set Time
Set Date
7. Language
Screen Language
Input Language
Model 6753i IP Phone User Guide
13
4
Phone Status
1. IP&MAC Addresses
2. LAN Port
3. PC Port
4. Firmware Info
5. Error Messages
5
User Password
6
Administrator Menu
(Password Protected)
7
Restart Phone
8
Phone Lock
Note: *The "Administrator Menu" options are Administrator level functions
only, and are not accessible by the user. These options should only be set up and
changed by your System Administrator.
Simplified Options Menu
Your System Administrator may configure a simplified options menu for your phone. The
following table indicates the options that may appear on your phone if the simplified options
menu is applied.
Option
Number
1
Option
Call Forward
1. Screenname
2. All Off
3. All On
Note: The menus that display for Call Forward are
dependant on the Call Forward Mode set on the
phone. Default is "Account" mode.
14
2
Services
1. Directory
2. Callers List
3. Voicemail
2
Preferences
1. Tones
Ring Tone
Tone Set
2. Contrast Level
3. Live Dialpad
4. Set Audio
Audio Mode
Headset Mic Vol
3
Phone Status
1. IP&MAC Addresses
2. LAN Port
3. PC Port
4. Firmware Info
5. Error Messages
4
Phone Lock
Model 6753i IP Phone User Guide
Using the IP Phone UI
IP Phone UI
1. Press the Options key
on the phone to enter the Options List.
2. Use 2 and 5 to scroll through the list of options, or press the number corresponding to the
Option.
3. Press Enter, the 4 key, or press the digit number of the corresponding option to select an
option.
4. Change a selected option if applicable.
5. Press the Set or Done key to save the change.
6. Press the
changes.
button, the 3 key, or the
button at any time to exit without saving
Reference
For more information about customizing your phone using the available options from the IP Phone
UI, see the section “Customizing Your Phone” on page 25.
For more information about Administrator options, contact your System Administrator.
Model 6753i IP Phone User Guide
15
Phone Options via the Aastra Web UI
In addition to the IP Phone UI options, you can customize additional options on the IP Phone
using the Aastra Web UI. In order to access your phone using the Aastra Web UI, you need to
know your phone’s IP address. To find your phone’s IP address, see “Finding Your Phone’s IP
Address” on page 21.
Using the Aastra Web UI
Aastra Web UI
1. Open your web browser, enter the phone’s IP address or host name into the address field and
press <Enter>.
The following logon screen displays.
2. At the prompt, enter your username and password and click OK.
Note: For a user, the default user name is “user” and the password field is left
blank.
16
Model 6753i IP Phone User Guide
The Network Status window displays for the IP phone you are accessing.
3. You can logout of the Aastra Web UI at any time by clicking Log Off.
Model 6753i IP Phone User Guide
17
The following categories display in the side menu of the Aastra Web UI: Status, Operation,
Basic Settings.
Headings
Descriptions
Status
The Status section displays the network status and the MAC address of the IP phone. It
also displays hardware and firmware information about the IP phone, and information about
the SIP account(s) currently configured on the phone. The information in the Network Status
window is read-only.
Operation
User Password - Allows you to change user password.
Phone Lock - Allows you to assign an emergency dial plan to the phone, lock the phone to
prevent any changes to the phone and to prevent use of the phone, and reset the user
password.
Programmable Keys - There are 6 function keys, all 6 of which you can configure to
perform the functions identified in the following list.
Your Administrator must unlock the SAVE and DELETE keys in order for these keys to be
configurable. For more information about the SAVE and DELETE keys, see “Configurable
Save and Delete Keys” on page 199.
•
None
•
Last Call Return (lcr)
•
Line
•
Call Forward
•
Speed Dial
•
BLF/Xfer
•
Do Not Disturb (DND) •
Speed Dial/Xfer
•
Busy Lamp Field
(BLF)
•
Speed Dial/Conf
•
BLF List
•
Directory
•
Auto Call Distribution
(ACD)
•
Callers List
•
Directed Call Pickup
•
Conference
•
Extensible Markup
Language (XML)
•
Transfer
•
Flash
•
Incom (Intercom)
•
Sprecode
•
Services
•
Park
•
Phone Lock
•
Pickup
•
Paging
Keypad Speed Dial - Allows you to assign a speed dial number to a specific digit on the
phone’s keypad for speed dialing purposes.
Expansion Module - Allows you to configure an additional 36 keys with a M670i Expansion
Module if it is attached to the phone. This option displays on the side menu of the Aastra
Web UI only if an Expansion Module is attached.
Directory - Allows you to copy the Callers List and Directory List from your IP phone to your
PC.
Reset - Allows you to restart the IP phone when required.
18
Model 6753i IP Phone User Guide
Headings
Descriptions
Basic
Settings
Preferences - Allows you to enable/disable the following:
• Suppress DTMF Playback
• Display DTMF Digits
• Play Call Waiting Tone
• Stuttered Dial Tone
• XML Beep Support
• Status Scroll Delay (seconds)
• Incoming Call Interrupts Dialing
• Switch UI Focus to Ringing Line
• Call Hold Reminder During Active Calls
• Call Hold Reminder
• Call Waiting Tone Period
• Preferred Line
• Preferred Line Timeout (seconds)
• Goodbye Key Cancels Incoming Call
• Message Waiting Indicator Line
• DND Key Mode
• Call Forward Key Mode
This category also allows you to configure:
•
•
•
•
•
Incoming Intercom Call Settings
Group Paging RTP Settings
Ring Tones (global and per-line basis)
Time and Date Settings
Webpage Language and Language Settings
Account Configuration - Allows you to configure “do not disturb” (DND) and “call
forwarding” (CFWD) by account. You can have multiple accounts on the 6753i.
Model 6753i IP Phone User Guide
19
Phone Status
You can view the status of your phone using the IP Phone UI or the Aastra Web UI.
Phone Status via IP Phone UI
The "Phone Status" option on the IP phone displays the status of your phone to the LCD
display.
This option allows you to view your phone’s:
•
Network status including your phone’s IP and MAC address
•
Local Area Network (LAN) port information
•
PC Port information (if PC link exists)
•
Firmware version
•
Error messages from the last reboot or startup
Use the following procedure to view the status of your phone using the IP Phone UI.
IP Phone UI
1. Press
on the phone to enter the Options List.
2. Select Phone Status.
3. Select the option you want to view:
•
IP&MAC Address
•
LAN Port
•
PC Port
•
Firmware Info
•
Error Messages
The option you select displays to the LCD. Use the
LCD display.
20
and
keys to scroll the through the
Model 6753i IP Phone User Guide
Finding Your Phone’s IP Address
If you want to access your phone’s options using an Internet browser, you need to enter the IP
address of the phone in the browser to open the Aastra Web UI. Use the following procedure to
find your phone’s IP address.
IP Phone UI
1. Press the
button on the phone to enter the Option List.
2. Select Phone Status and press the 4 key.
3 Phone Status
=Next
=Enter
3. Select "IP&MAC Addresses" and press the 4 key.
1 IP&MAC Addresses
=Next
=Enter
The IP address of your 6753i IP phone displays in the "IP Address" field.
IP Address:
10.40.50.112
=Next
=Exit
Phone Status via the Aastra Web UI
Use the following procedure to view the phone status via the Aastra Web UI.
Aastra Web UI
1. Open your web browser, enter the phone’s IP address or host name into the address field and
press <Enter>.
2. In the Username/Password window, enter your username and password and click OK.
Note: For a user, the default user name is “user” and the password field is left
blank.
Model 6753i IP Phone User Guide
21
The Network Status window displays for the IP phone you are accessing.
This Network Status window is view only. It displays the Network Status of your phone which
includes the following:
22
•
Link State, Negotiation, Speed, and Duplex setting for the LAN and PC ports
•
MAC Address
•
Hardware Information
•
Firmware Information
•
SIP Account status
Model 6753i IP Phone User Guide
SIP Account Status
The IP Phones show the SIP registration status on the IP Phone’s Network Status screen in the
Aastra Web UI.
The following is an illustration of the Network Status screen in the Aastra Web UI with SIP status
displayed.
SIP Account Status
Model 6753i IP Phone User Guide
23
The following table describes the status conditions that can display for the account.
Status Condition
Desription
Registered
Displays this status on accounts that HAVE been registered with the SIP proxy
server.
Example:
Backup
Registrar
Line SIP Account
1
9057604603@anasipproxy.aastra.com:5060
Status
Registered
Used?
Yes
where
Account Number is “1”
SIP Account is “9057604603@anasipproxy.aastra.com” on port “5060”
Status is “Registered”
Backup registrar is used (“Yes”)
SIP Error Number
Displays on accounts when registration fails with the SIP proxy server.
Example:
Backup
Registrar
Line
SIP Account
4
9057604601@anasipproxy.aastra.com:5060
Status
401
Used?
No
where
Account Number is “4”
SIP Account is “9057604601@anasipproxy.aastra.com” on port “5060”
Status is “401” - Unregistered if SIP registration fails.
Backup registrar is used (“No”)
24
Model 6753i IP Phone User Guide
Customizing Your Phone
The following paragraphs describe the options available from either the IP Phone UI, the Aastra
Web UI, or both, and provide procedures applicable to the option.
Ring Tone Sets
You can configure ring tones and ring tone sets on the IP phone.
Ring Tones
There are several distinct ring tones a user can select from to set on the IP phones. You can enable/
disable these ring tones on a global or per-line basis.
The following table identifies the valid settings and default values for each type of configuration
method.
Ring Tones Table
Configuration Method
Valid Values
Default Value
IP Phone UI
Global
Tone 1
Tone 2
Tone 3
Tone 4
Tone 5
Silent
Global Setting:
Tone 1
Aastra Web UI
Global:
Tone 1
Tone 2
Tone 3
Tone 4
Tone 5
Silent
Global Setting:
Tone 1
Lines 1 to 9
Per-Line Setting:
Global
Tone 1
Tone 2
Tone 3
Tone 4
Tone 5
Silent
Per-Line Setting:
Global
Model 6753i IP Phone User Guide
25
Ring Tone Sets
In addition to ring tones, you can configure ring tone sets on a global-basis on the IP phone. Ring
tone sets consist of tones customized for a specific country. The ring tone sets you can configure
on the IP phones are:
•
United States (US) (Default - also used in Canada)
•
Mexico
•
Malaysia
•
Brazil
•
United Kingdom (UK)
•
Italy
•
Germany
•
France
•
Europe (generic tones)
•
Australia
•
Russia
When you configure the country's tone set, the country-specific tone is heard on the phone for
the following:
•
dial tone
•
secondary dial tone
•
ring tone
•
busy tone
•
congestion tones
•
call waiting tone
•
ring cadence pattern
You configure global ring tones and tone sets using the Aastra Web UI and the IP Phone UI.
Configuring Ring Tones and Tone Sets
IP Phone UI
Use the following procedures to configure ring tones and tone sets on the IP phone.
Global configuration only
1. Press
on the phone to enter the Options List.
2. Select Preferences.
26
Model 6753i IP Phone User Guide
3. Select Tones.
4. Select Ring Tone.
5. Select the type of ring tone (Tone 1 through Tone 5, or Silent).
6. Select Set and then press 2.
7. Select Tone Set.
8. Select the country for which you want to apply the tone set. Valid values are
Australia, Europe, France, Germany, Italy, UK, Mexico, Brazil, Malaysia, Russia, and
US. Default is US.
9. Press 4.
The ring tone and tone set you select is immediately applied to the IP phone.
Aastra Web UI
1. Click on Basic Settings->Preferences->Ring Tones.
For global configuration:
2. In the "Ring Tones" section, select a country from the "Tone Set" field.
Valid values are Australia, Europe, France, Germany, Italy, UK, Mexico, Brazil,
Malaysia, Russia, and US. Default is US.
3. Select a value from the "Global Ring Tone" field.
Note: *See the Ring Tones Table on page 25 for valid values.
For per-line configuration:
4. In the "Ring Tone" section, select a line for which you want to set ring tone.
5. Select a value from the "LineN" field.
Note: See the Ring Tones Table on page 25 for valid values.
6. Click Save Settings.
Model 6753i IP Phone User Guide
27
Contrast Level
The "Contrast Level" option on the IP phone allows you to set the amount of light that
illuminates the LCD display. Use this option to set the preference of contrast level.
You can set the contrast level using the IP Phone UI only.
Setting Contrast Level
IP Phone UI
1. Press
on the phone to enter the Options List.
2. Select Preferences.
3. Select Contrast Level.
4. Use the 3 and 4 navigation buttons to increase or decrease the intensity of contrast
lighting on the LCD.
5. Press Set to save your selection.
Live Dialpad*
The "Live Dialpad" option on the IP phone turns the Live Dial Pad mode ON or OFF. With live
dial pad ON, the 6753i IP phone automatically dials out and turns ON Handsfree mode as soon
as a dial pad key or programmable key is pressed. With live dial pad OFF, if you dial a number
while the phone is on-hook, lifting the receiver or pressing the
initiates a call to that
number.
*Availability of feature dependant on your phone system or service provider.
You can enable/disable the live dialpad using the IP Phone UI only.
Enabling/Disabling Live Dialpad
IP Phone UI
1. Press
on the phone to enter the Options List.
2. Select Preferences.
3. Select Live Dialpad.
4. Use the Change key to turn the live dialpad ON or OFF.
5. Press Done to save your selection.
28
Model 6753i IP Phone User Guide
Set Audio
The "Set Audio" option on the IP Phone allows you to set the audio mode for your IP phone. It
also allows you to set the volume level of the headset microphone.
You can set Audio on your IP phone using the IP Phone UI only.
Audio Mode
The 6753i allows you to use a handset, a headset, or handsfree mode to handle incoming and
outgoing calls. The audio mode option provides different combinations of these three methods to
provide maximum flexibility in handling calls. There are four audio mode options you can set:
Audio Mode Option Description
Speaker
This is the default setting. Calls can be made or received using the handset
or handsfree speakerphone. In handset audio mode, pressing the
button on the phone switches to handsfree speakerphone. In Speaker audio
mode, lift the handset to switch to the handset.
Headset
Choose this setting if you want to make or receive all calls using a handset
or headset. Calls can be switched from the handset to headset by pressing
the
button on the phone. To switch from the headset to the handset, lift
the handset.
Speaker/Headset
Incoming calls are sent to the handsfree speakerphone first when the
button is pressed. By pressing the button again, you can switch back
and forth between the handsfree speakerphone and the headset. At
anytime, lifting the handset switches back to the handset from either the
handsfree speakerphone or the headset.
Headset/Speaker
Incoming calls are sent to the headset first when the
button is
pressed. By pressing the button again, you can switch back and forth
between the headset and the handsfree speakerphone. At anytime, lifting
the handset switches back to the handset from either the headset or the
handsfree speakerphone.
Headset Mic Volume
The "Headset Mic Volume" option allows you to set the volume level for the headset microphone.
Setting Audio Mode and Headset Mic Volume
IP Phone UI
1. Press
on the phone to enter the Options List.
2. Select Preferences.
3. Select Set Audio.
4. Select Audio Mode.
Model 6753i IP Phone User Guide
29
5. Select the audio mode you want to use on your phone. Valid values are:
Speaker
Headset
Speaker/Headset
Headset/Speaker
6. Press Done to save your selection.
7. Select Headset Mic Volume.
8. Select the Low, Medium, or High volume level.
9. Press Done to save your selection.
Time and Date
On the IP phones, you can configure the following:
•
Time and date
•
Time and date format
•
Time zone
•
Daylight savings time
•
Time Servers
Note: Only the Time and Date Formats and Time Servers can be set using the
Aastra Web UI.
Note:
Configuring Time and Date
Use the following procedures to configure the time and date settings on the IP phone.
IP Phone UI
Set Time and Time Format
1. Press
on the phone to enter the Options List.
2. Select Preferences.
3. Select Time and Date.
4. Select Set Time.
5. Using the keys on the keypad, enter a time to set on the IP phone. Use the
3 and 4 navigation keys to move backward or forward when entering the time. Use the
"*" key to set either AM or PM.
6. Press Set to save the time setting.
7. Select Time Format.
30
Model 6753i IP Phone User Guide
8. Using the "Change" key, set the Time Format to either a 12 hour format or a 24 hour format.
Valid values are 12h and 24h. Default is 12h.
9. Press Set to save the Time Format you selected.
Set Date and Date Format
1. Select Preferences.
2. Select Time and Date.
3. Select Set Date.
4. Using the keys on the keypad, enter a date to set on the IP phone. Use the
3 and 4 navigation keys to move backward or forward when entering the date.
5. Press Set to save the date setting.
6. Select Date Format.
7. Select a date format from the list of options. Default is Sun Jan 2. Valid values are:
•
Sun Jan 2 (Default)
•
2-Jan-00
•
2000 01 02
•
02/01/2000
•
02/01/00
•
02-01-00
•
01/.02/00
•
Jan 2
•
2 Jan 2000
•
Sun 2 Jan
•
2 Jan
•
02.01.2000
8. Press Set to save the Date Format setting.
Set Time Zone
1. Select Preferences.
2. Select Time and Date.
3. Select Time Zone.
4. Press * to display a list of Time Zone options.
A list of Time Zones display for different areas of the world.
5. Select a Time Zone that applies to your area.
The default Time Zone is US-Eastern.
Note: For a list of the Time Zones values available on the IP Phone, see
‘Appendix A - Time Zone Codes.”.
Model 6753i IP Phone User Guide
31
6. Press Set to save the Time Zone setting.
Set Daylight Savings Time
1. Select Preferences.
2. Select Time and Date.
3. Select Daylight Savings.
4. Select a Daylight Savings time from the list of options.
Valid values are:
•
OFF
•
30 min summertime
•
1 h summertime
•
Automatic (Default)
Note: The default for Daylight Savings is Automatic.
5. Press Set to save the Daylight Savings setting.
Set Time Servers
With a valid time server enabled your IP phone will synchronize the time displayed with the
specified configuration server. The phone will use the time from Time Server 1 unless it is not
configured or unavailable, in which case it will move on to Time Server 2, and if neccessary
Time Server 3.
1. Select Preferences.
2. Select Time and Date.
3. Select Time Server.
4. Select from Time Server 1, Time Server 2, or Time Server 3.
5. Enter an IP address or domain name for the time server.
Note: The default for Time Servers is Enabled. The Time Servers can be
Enabled or Diabled only from the Aastra Web UI.
6. Press Set to save the time server setting.
32
Model 6753i IP Phone User Guide
Aastra Web UI
1. Click on Basic Settings->Preferences->Time and Date Setting.
2. In the “Time Format” field, select the time format you want to use on your phone. Valid
values are:
•
12h (12 hour format) (default)
•
24h (24 hour format)
Note: The time and time format you configure display on the phone’s idle
screen.
3. In the “Date Format” field, select the date format you want to use on your phone. Default is
WWW MMM DD. Valid values are:
•
WWW MMM DD (default)
•
DD-MMM-YY
•
YYYY-MM-DD
•
DD/MM/YYYY
•
DD/MM/YY
•
DD-MM-YY
•
MM/DD/YY
•
MMM DD
•
DD MMM YYYY
•
WWW DD MMM
•
DD MMM
•
DD.MM.YYYY
Note: The date and date format you configure display on the phone’s idle screen.
4. In the “NTP Time Servers” field, enable by checking the checkbox or disable by unchecking
the box (default is enabled).
Model 6753i IP Phone User Guide
33
5. In the “Time Server 1”, “Time Server 2”, and “Time Server 3” fields, enter IP addresses
or qualified domain names for the primary, secondary, and tertiary time servers.
Note: Time Servers can only be entered if NTP Time Servers is enabled.
6. Click Save Settings.
Language
The IP phones support several different languages. You can have the IP Phone UI and the Aastra
Web UI display in a specific language as required. When you set the language to use, all of the
display screens (menus, services, options, configuration parameters, etc.) display in that
language. The IP phones support the following languages:
•
•
•
•
•
•
•
•
•
•
English (default)
French (Canadian)
French (European)
Spanish (Mexican)
Spanish (European)
German
Italian
Portuguese
Russian
Nordic
You can also configure the language to use when inputing values in the Aastra Web UI and the
IP Phone UI.
Specifying the Language to Use
Once the language pack(s) are available on your phone from your System Administrator, you
can specify which language to use on the phone and/or the Aastra Web UI.
Note: All languages may not be available for selection. The available languages
are dependant on the language packs currently loaded to the IP phone.
IP Phone UI
Use the following procedure to specify which language to use for the IP Phone UI.
1. Press
on the phone to enter the Options List.
2. Select Preferences.
3. Select Language.
34
Model 6753i IP Phone User Guide
4. Select Screen Language.
The language setting displays a check mark indicating this is the current language on the IP
Phone.
5. Using the 2 and 5 keys, scroll through the languages. Valid values are:
•
English (default)
•
Français (French)
•
Español (Spanish)
•
Deutsch (German)
•
Italiano (Italian)
•
Português (Portuguese)
•
Русский (Russian)
•
Nordic
Note: All languages may not be available for selection. The available languages
are dependant on the language packs currently loaded to the IP phone. English is
the default language and cannot be changed or removed. For more information
about loading language packs, see your System Administrator.
6. Press Set to set the language on the phone.
The change is dynamic. When you exit the Options Menu, the phone displays all menu items
in the language you selected.
Model 6753i IP Phone User Guide
35
Aastra Web UI
Note: You must have the language pack(s) already loaded to your phone in order
to use them. For more information about loading language packs, see your
System Administrator.
1. Click on Basic Settings->Preferences->Language Settings.
2. In the “Webpage Language” field, select a language to apply to the Aastra Web UI. The IP
phone supports the following languages:
•
English (default)
•
Français (French)
•
Español (Spanish)
•
Deutsch (German)
•
Italiano (Italian)
•
Português (Portuguese)
•
Русский (Russian)
•
Nordic
Note: All languages may not be available for selection. The available languages
are dependant on the language packs currently loaded to the IP phone by your
System Administrator. English is the default language and cannot be changed or
removed.
3. Click Save Settings. The change is dynamic. The Aastra Web UI displays all screens in the
language you selected.
36
Model 6753i IP Phone User Guide
Language Input
The 6753i supports text and character inputs in various languages (English, German, French,
Spanish, and Italian, Portuguese, and Russian). Inputting textual or character information into the
IP Phone UI can be done using the keypad on the phone. You enable the Language Input feature
using the Aastra Web UI or the IP Phone UI. You can then use text and characters in a specific
language when performing inputs on the phone.
The following tables identify the language characters that you can use to enter text and characters
on the 6753i.
Keypad Input Alphabet Tables
English
Key
Uppercase Characters
Lowercase Characters
0
0
0
1
1.:;=_,-'&()
1.:;=_,-'&()
2
ABC2
abc2
3
DEF3
def3
4
GHI4
ghi4
5
JKL5
jkl5
6
MNO6
mno6
7
PQRS7
pqrs7
8
TUV8
tuv8
9
WXYZ9
wxyz9
*
* <SPACE>
* <SPACE>
#
#/\@
#/\@
Key
Uppercase Characters
Lowercase Characters
0
0
0
1
1.:;=_,-'&()
1.:;=_,-'&()
2
ABC2ÀÂÇÁÅÆ
abc2àâçáåæ
3
DEF3ÉÈÊË
def3éèêë
French
4
GHI4ÎÏ
ghi4îï
5
JKL5
jkl5
6
MNO6ÑÓÒÔÖ
mno6ñóòôö
7
PQRS7
pqrs7
8
TUV8ÚÙÛÜ
tuv8úùûü
9
WXYZ9
wxyz9
*
* <SPACE>
* <SPACE>
#
#/\@
#/\@
Model 6753i IP Phone User Guide
37
Spanish
Key
Uppercase Characters
Lowercase Characters
0
0
0
1
1.:;=_,-'&()
1.:;=_,-'&()
2
ABC2ÁÀÇ
abc2áàç
3
DEF3ÉÈ
def3éè
4
GHI4ÏÍ
ghi4ïí
5
JKL5
jkl5
6
MNO6ÑÓÒ
mno6ñóò
7
PQRS7
pqrs7
8
TUV8ÚÜ
tuv8úü
9
WXYZ9
wxyz9
*
* <SPACE>
* <SPACE>
#
#/\@
#/\@
Key
Uppercase Characters
Lowercase Characters
0
0
0
1
1.:;=_,-'&()
1.:;=_,-'&()
2
ABC2ÄÀ
abc2äà
3
DEF3É
def3é
4
GHI4
ghi4
5
JKL5
jkl5
6
MNO6Ö
mno6ö
7
PQRS7ß
pqrs7ß
8
TUV8Ü
tuv8ü
9
WXYZ9
wxyz9
*
* <SPACE>
* <SPACE>
#
#/\@
#/\@
German
38
Model 6753i IP Phone User Guide
Italian
Key
Uppercase Characters
Lowercase Characters
0
0
0
1
1.:;=_,-'&()
1.:;=_,-'&()
2
ABC2ÀCÇ
abc2àcç
3
DEF3ÉÈË
def3éèë
4
GHI4
ghi4
5
JKL5
jkl5
6
MNO6ÓÒ
mno6óò
7
PQRS7
pqrs7
8
TUV8Ù
tuv8ù
9
WXYZ9
wxyz9
*
* <SPACE>
* <SPACE>
#
#/\@
#/\@
Key
Uppercase Characters
Lowercase Characters
0
0
0
1
1.:;=_,-'&()
1.:;=_,-'&()
2
ABC2ÁÀÂÃÇ
abc2áàâãç
3
DEF3ÉÊ
def3éê
4
GHI4Í
ghi4í
5
JKL5
jkl5
6
MNO6ÓÔÕ
mno6óôõ
7
PQRS7
pqrs7
8
TUV8ÚÜ
tuv8úü
9
WXYZ9
wxyz9
*
* <SPACE>
* <SPACE>
#
#/\@
#/\@
Portuguese
Model 6753i IP Phone User Guide
39
Russian
Key
Uppercase Characters
Lowercase Characters
0
0
0
1
1.:;=_,-'&()
1.:;=_,-'&()
2
АБВГ2ABC
aбвг2abc
3
ДЕЁЖЭ3DEF
Дeëжз3def
4
ИЙКЛ4GHI
ийкл4ghi
5
МНОП5JKL
мноп5jkl
6
РСТУ6MNO
рсту6mno
7
ФХЦЧ7PQRS7
фхЧч7pqrs
8
ШЩЪЫ8TUV
шщъы8tuv
9
ЬЗЮЯ9WXYZ
ьзюя9wxyz
*
* <SPACE>
* <SPACE>
#
#/\@
#/\@
Configuring Language Input Using the IP Phone UI
You can configure the language you use for inputting on the phone by setting the Input
Language option. The default input language setting is English. You can change this setting
using the IP Phone UI or the Aastra Web UI.
Example
= Next
= Next
= Enter
Language Option
Input Language
English
= Next
= Set
2. Input Language
7. Language
= Enter
Input Language Option
Select an Input
Language
IP Phone UI
Use the following procedure to change the input language using the IP Phone UI.
1. Press
on the phone to enter the Options List.
2. Select Preferences.
3. Select Language.
4. Select Input Language.
Select the language you want to use when inputting text and characters into the IP Phone UI.
Valid values are:
•
•
•
•
•
•
•
40
English (default)
Français (French)
Español (Spanish)
Deutsch (German)
Italiano (Italian)
Português (Portuguese)
Русский (Russian)
Model 6753i IP Phone User Guide
Note: Available input languages are dependent on the configuration enabled by
your System Administrator.
5. Press Set when you have selected an input language.
Aastra Web UI
Use the following procedure to set the input language using the Aastra Web UI.
1. Click on Basic Settings-> Preferences->Language Settings.
2. Select a language from the "Input Language" field. Setting this field allows you to specify
the language to use when entering text and characters in the Aastra Web UI and IP Phone UI.
Valid values are:
•
•
•
•
•
•
English (default)
Français (French)
Español (Spanish)
Deutsch (German)
Italiano (Italian)
Português (Portuguese)
•
Русский (Russian)
Note: All languages may not be available for selection. The available input
languages are dependant on the configuration enabled by your System
Administrator.
3. Click Save Settings. The change is dynamic. The Aastra Web UI and IP Phone UI allow you
to enter text and characters in the language you selected.
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41
Latin 2 Character Set
The 6753i includes support for ISO 8859-2 (Latin2) of multi-national languages when
displaying and inputing in the IP Phone UI and the Aastra Web UI.
UTF-8 is also compatible with XML encoding on the IP Phones.
The following table illustrates the Latin 2 character set used on the 6753i IP Phone.
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Model 6753i IP Phone User Guide
User Password
This category allows you to change the user password for your phone. Changing your password
ensures that only you can alter your phone settings, and helps keep your system secure. You can
change your user password using the IP Phone UI or the Aastra Web UI.
If you change the password
Then you need to:
using the IP Phone UI,
use that new password to log into
the Aastra Web UI.
using the Aastra Web UI,
use that new password when
changing the user password via the
IP Phone UI.
Note: Valid values when creating or changing a password are 0 to 4294967295
(integers only; symbols and alpha characters are not allowed). Default password
is an empty string "" (field is blank).
Setting a User Password
IP Phone UI
1. Press
on the phone to enter the Options List.
2. Select User Password and press Enter.
3. At the "Current Password" prompt, enter the current user password and press Enter.
4. At the "New Password" prompt, enter the new user password and press Enter.
5. At the "Enter Again" prompt, re-enter the new user password and press Enter.
A message, "Password Changed" displays on the screen.
Aastra Web UI
1. Click on Operation->User Password.
2. In the "Current Password" field, enter the current user password.
Note: By default, the user name is “user” (all lowercase) and the password field
is left blank.
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43
3. In the "New Password" field, enter the new user password.
4. In the "Password Confirm" field, enter the new user password again.
5. Click Save Settings.
Resetting a User Password
If you forget your password, you can reset it and enter a new password. The reset user password
feature resets the password to the factory default which is blank (no password).
You can reset a user password using the Aastra Web UI only.
Note: Valid values when creating or changing a password are 0 to 4294967295
(integers only; symbols and alpha characters are not allowed). Default password
is an empty string "" (field is blank).
Reset a User Password
Use the following procedure to reset a user password.
Aastra Web UI
1. Click on Operation->Phone Lock.
2. In the "Reset User Password" field, click Reset.
The following screen displays.
3.
4.
5.
6.
44
In the "Current Password" field, leave this blank.
In the "New Password" field, enter a new password.
In the "Password Confirm" field, re-enter your new user password.
Click Save Settings.
Model 6753i IP Phone User Guide
Restarting Your Phone
You may want to restart your phone to check for updates for your phone on the server. You may
occasionally need to restart your phone to set changes or updates to your phone or network
settings. You may also need to restart your phone if you have been asked to do so by your System
Administrator, or should you experience any unexpected behavior.
IP Phone UI
1. Press the
button on the phone to enter the Options List.
2. Select Restart Phone.
3. Press # to confirm the restart of the phone. If you do not wish to restart your phone, press the
3 key to cancel.
Note: Your phone is out of service temporarily during the restart and
downloading process.
Aastra Web UI
1. Click on Operation->Reset.
2. Click Reset.
3. Click OK at the confirmation prompt.
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45
Phone Lock
You can lock your phone to prevent the phone from being used or configured. You can lock the
phone using any of the following:
•
At the path Options->Phone Lock on the IP Phone UI.
•
At the path Operations->Phone Lock on the Aastra Web UI.
•
At a configured key on the phone. For more information about configuring a Lock/Unlock
key on your phone, see “Phone Lock Key” on page 106.
In the Aastra Web UI, the Operation->Phone Lock path also allows you to perform the
following:
•
Reset a user password. Clicking on the “Reset” button in the “Reset User Password” field
displays a screen that allows you to enter and save a new user password.
•
Set an emergency dial plan. An emergency dial plan can be 911, 999, 112, 110 or all of the
above. The default emergency dial plan is 911|999|112|110.
The following procedures describe locking the phone, setting an emergency dial plan, and
resetting the user password.
Locking/Unlocking a Phone
Use the following procedures to lock an IP phone and prevent it from being used or configured.
IP Phone UI
Lock the Phone
1. Press
on the phone to enter the Options List.
2. Select Phone Lock and press Enter.
3. At the "Lock the phone?" prompt, press Lock.
The message "Phone is locked" displays.
Unlock the Phone
1. Press
on the phone to enter the Options List.
2. At the prompt, "Password:", enter your user password and press Enter.
The phone unlocks.
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Model 6753i IP Phone User Guide
Aastra Web UI
1. Click on Operation->Phone Lock.
Lock the Phone
2. In the "Lock the Phone?" field, click Lock .
The phone locks dynamically and displays the following message:
"Phone is locked".
Unlock the Phone
3. Click on Operation->Phone Lock.
4. In the "Unlock the Phone?" field, click Unlock .
The phone unlocks dynamically and displays the following message:
"Phone is unlocked".
Defining an Emergency Dial Plan
Public telephone networks in countries around the world have a single emergency telephone
number (emergency services number), that allows a caller to contact local emergency services for
assistance when required. The emergency telephone number may differ from country to country. It
is typically a three-digit number so that it can be easily remembered and dialed quickly. Some
countries have a different emergency number for each of the different emergency services.
You can specify the digits to dial on the IP phone for contacting emergency services. Once you
specify the emergency number(s) on the phone, you can dial those numbers directly on the dial pad
when required and the phone automatically dials to those emergency services.
Note: Contact your local phone service provider for available emergency
numbers in your area.
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The following table describes the default emergency numbers on the IP phones.
Emergency
Number
Description
911
A United States emergency number
999
A United Kingdom emergency number
112
An international emergency telephone number for GSM mobile phone
networks.
In all European Union countries it is also the emergency telephone number
for both mobile and fixed-line telephones.
110
A police and/or fire emergency number in Asia, Europe, Middle East, and
South America.
You can set the emergency dial plan using the Aastra Web UI.
Define an Emergency Dial Plan
Use the following procedure to specify the numbers to use on your phone for dialing emergency
services in your area.
Aastra Web UI
1. Click on Operation->Phone Lock.
2. In the "Emergency Dial Plan" field, enter the 3-digit number used in your local area to
contact emergency services. For multiple numbers, enter a “|” between each emergency
number. For example:
911|110
Default for this field is 911|999|112|110.
3. Click Save Settings to save the emergency dial plan to your phone.
Reference
For more advanced options you can set on your phone, see “Additional Features” on page 165.
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Model 6753i IP Phone User Guide
Line Keys and Programmable Keys
This section describes the Multiple Line/Call Appearance Keys (L1, L2, and L3) and the
customizable programmable keys located at the top left on the phone.
Programmable Keys
Multiple Line/
Call Appearance
Keys
Multiple Line and Call Appearance Keys
The 6753i has 3 hard line/call appearance keys each with a corresponding status light.
These line/call appearance buttons and lights can represent physical lines, calls for your extension
or calls from a group that your extension is part of. By pressing a line/call appearance button, you
connect to the line or a call it represents. The line/call appearance light indicates the status of that
line or call. When the phone is taken off-hook, the phone automatically selects a line for you.
Line/Call Appearance
Light Behavior
Line/Call
Appearance Status
Off
Idle line or no call
activity
Light flashes quickly
Ringing
Light is solid
Connected
Light flashes slowly
Hold
When you have more than one call, you can use the left and right navigation buttons (3 and 4) to
scroll left and right to the different call information. Icons 3 and 4 appear if there is call
information either left, right or both sides of the current information you are viewing.
The display shows which line the call information is referring to (L1, L2, L3, etc.), the Caller ID
information (name and number, if available), the call status (Connected, Ring, Hold, etc.) and the
timer specific to that call.
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49
Programmable Keys
There are six function keys on the 6753i phone, all 6 of which are programmable, located to the
left of the paper label.
Programmable
Keys after Admin Unlocks
Save Key
Delete Key
Directory
Callers List
Transfer
Conference
Programmable
Keys
Note: The SAVE and DELETE keys are programmable ONLY after an
Administrator has unlocked these keys. For more information about the SAVE
and DELETE keys, see “Configurable Save and Delete Keys” on page 199.
Note: If a M670i Expansion Module(s) is attached to the phone, you can
configure 36 additional keys on each Expansion Module (Phone allows up to 3
expansion modules totaling up to 108 additional keys). For more information
about expansion modules, see “Model M670i Expansion Module” on page 205.
You can use the Aastra Web UI only, to configure key functions. The following table lists the
functions you can set on the programmable keys and provides a description for each function.
50
Key Function
Description
None
Indicates no setting for the key.
Line
Indicates the key is configured for line use.
Speed Dial
Indicates the key is configured for speed dial use. You can also configure a
prefix for a speed dial number.
Do Not Disturb
Indicates the key is configured for "do not disturb" on the phone.
Busy Lamp Field
(BLF)
Indicates the key is configured for Busy Lamp Field (BLF) use. User can dial out
on a BLF configured key.
(Maximum of 50 BLFs allowed on M670i Expansion Module.)
BLF List
Indicates the key is configured for BLF list use. User can dial out on a BLF List
configured key.
Auto Call
Distribution (ACD)
(For Sylantro Servers)
Indicates the key is configured to allow the Sylantro server to distribute calls
from a queue to registered IP phone users (agents).
Model 6753i IP Phone User Guide
Key Function
Description
Directed Call Pickup
(DCP)/
(For Sylantro Servers)
Indicates the key is configured to allow you to intercept - or pickup - a call on a
monitored extension(s).
Group Call Pickup
(GCP)
XML
Indicates the key is configured to accept an XML application for accessing
customized XML services. You can also specify an XML key URL for this option.
Flash
Indicates the key is set to generate a flash event when it is pressed on the 6753i.
The IP phone generates flash events only when a call is connected and there is
an active RTP stream (for example, when the call is not on hold).
Sprecode
Indicates the key is configured to automatically activate specific services offered
by the server. For example, if the sprecode value of *82 is configured, then by
pressing the Sprecode key, *82 automatically activates a service provided by the
server. Contact your System Administrator for available services.
Park
Indicates the key is configured to park incoming calls when pressed.
Pickup
Indicates the key is configured to pick up parked calls when pressed.
Last Call Return (lcr)
Indicates the key is configured for “last call return” when pressed.
Call Forward
Indicates the key is configured as a Call Forward key. When pressed, the IP
Phone UI displays the Call Forward menus.
BLF/Xfer
Indicates the key is configured as a simplified BLF key and a transfer key. You
can use this key to perform the BLF function, or you can use it as a transfer key
to transfer calls.
Speed Dial/Xfer
Indicates the key is configured as a simplified speed dial key and a transfer key.
You can use this key to perform speed dial functions, or you can use it as a
transfer key to transfer calls.
Speed Dial/Conf
Indicates the key is configured as a speed dial key and a conference key. You
can use this key to speed dial from within a conference call, and add the new
call directly to the conference.
Directory
(Key 3 by Default)
Indicates the key is configured to access the Directory List.
Callers List
(Key 4 by Default)
Indicates the key is configured to access the Callers List.
Transfer
(Key 5 by Default)
Indicates the key is configured as a Transfer key (Xfer) for transferring calls.
Conference
(Key 6 by Default)
Indicates the key is configured as a Conference key (Conf).
Intercom
Indicates the key is configured to be used for intercom calls.
Services
Indicates the key is set to access Services, such as, Directory List, Callers List,
Voicemail, or any other XML applications set up by your System Administrator.
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51
Key Function
Description
Phone Lock
Indicates the key is configured as a phone lock key, allowing you to press this
key to lock/unlock the phone.
Paging
Indicates the key is configured as a Paging key. When pressed, the phone can
send Real Time Transport Protocol (RTP) streams from a pre-configured
multicast address without involving SIP signaling. You can also receive RTP
streams from pre-configured multicast addresses (can specify up to 5
addresses) using the "Paging Listen Addresses" at the path,
Basic Settings->Preferences->Group Paging RTP Settings in the Aastra Web
UI. For more information about setting this parameter, see “Group RTP Paging
(receives RTP streams)” on page 188.
Programmable keys can also be set up to quickly to access features such as Call Return (*69) or
Voicemail.
Note: Quick access features like Call Return and Voicemail must first be configured
on your PBX in order to work on your phone. See your System Administrator for
more information.
The following paragraphs describe how to configure each function listed in the previous table.
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Model 6753i IP Phone User Guide
Line Key
You can set a programmable key or an expansion module key to act as a line/call appearance key
on the 6753i. The key acts as a line that behaves the same as a hard line key (L1, L2, and L3). For
more information about the behavior of line keys, see “Multiple Line and Call Appearance Keys”
on page 49.
You use the Aastra Web UI to set a Line key.
Configuring a Line Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
Use the following procedure to set a Line key on your phone.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Line to apply to the key.
4. In the "Line" field, select a line for which to apply this key. Valid values are 4 through 9.
5. Click Save Settings.
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53
Creating a Speed Dial Key
The normal function of the speed dial option allows you to dial a number quickly by pressing a
key configured for speed dialing. You can program the keys on the 6753i to speed dialspeed dial
outside numbers, dial directly to another person’s line or extension, or set up to quickly access
features such as Caller ID (*69), Voicemail.
The speed dial function can be set using the IP Phone UI or the Aastra Web UI.
Note: You can use a speed dial key while on an active call by placing the active
call on hold first, and then pressing the speed dial key.
You can create speed dial keys using any of the following methods:
•
Using the Aastra Web UI at the paths:
— Operation->Programmable Keys
— Operation->Expansion Module
— Operation->Speed Dial Edit
•
By pressing and holding a programmable key, expansion module key, or keypad key.
•
Using the IP Phone UI at the path:
— Options->Preferences->Speed Dial Edit
Speed Dial Prefix
The speed dial feature also allows you to specify a preset string of numbers followed by a “+”
that the phone dials automatically after pressing the speed dial key. You can use this feature for
numbers that contain long prefixes.
For example, if you had the following speed dial configuration in the Aastra Web UI:
Key 1
Type=speed dial
Label=Europe Office
Value=1234567+
Line=2
then, after you press key 1 on the phone, the prefix number displays on the phone screen. The
phone proceeds to dial the prefix number automatically and pauses for you to enter the
remaining phone number using the keypad on the phone.
You can save up to 7 speed dial numbers on the 6753i.
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Model 6753i IP Phone User Guide
Use the following procedures to set speed dial on the 6753i IP phone.
Press-and-Hold to Create a Speed Dial
(applicable to programmable keys, keypad keys, expansion module keys)
IP Phone UI
Pressing and holding down a programmable key, expansion module key, or keypad key on the
phone initiates a speed dial feature.
Note: When creating a speed dial for a key on the IP Phone, you must select a
key that has no preassigned function (key must be set to None). Pressing and
holding a programmable key, expansion module key, or keypad key that currently
has a speed dial setting, allows you to edit that speed dial setting.
1. Press a programmable key, expansion module key, or a number key on the keypad for 3
seconds. A screen displays with the prompt, "Enter number>".
2. Enter a phone number or extension to assign to that speed dial key.
The following example illustrates the screen display:
Speeddial
Enter number> 3456
After entering the number, the prompt, "Use Save to end" displays on the screen.
3456
Use Save to end
3. Press Save to save the number as a speed dial key.
By default, the phone automatically assigns the speed dial key to line 1 if available. To select a
different line, press the Change key and select a different line, or use the phone’s keypad to
select a number (1-9), or use the 2 and 5 to make your selection.
Line: 1
Change
Use Save to end
4. Press Save to save the speed dial key to the line specified.
Note: Press and hold a speed dial key to edit that speed dial key. If you try to edit
a digit key set to “Empty” or “None”, the phone proceeds to enter the “Add a
Speed Dial Key” process. For more information about editing a speed dial key,
see “On the 6753i, you can edit a speed dial key using any of the following
methods:” on page 60.
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55
Creating a Speed Dial Using the Speed Dial Edit Option
You can use the IP Phone UI at the path, Options->Preferences->Speed Dial Edit, to create a
speed dial key.
IP Phone UI
1. Press
on the phone to enter the Options List.
2. Select Preferences.
3. Select Speed Dial Edit.
The following prompt displays:
"Press SD button"
All current speed dial key LEDs flash RED (for programmable keys and expansion module
keys). All other function key LEDs turn off, during this process. After you press a speed dial
key for editing, the phone restores all key LEDs to their previous state.
Note: If you select a key that is currently set as a speed dial key, the speed dial
information displays for you to edit.
4. Press a non-configured programmable key, keypad key, or expansion module key.
5. Enter a phone number or extension to assign to that speed dial key.
The following example illustrates the screen display:
Speeddial
Enter number> 3456
After entering the number, the prompt, "Use Save to end" displays on the screen.
3456
Use Save to end
6. Press Save to save the number as a speed dial key.
By default, the phone automatically assigns the speed dial key to line 1 if available. To select
a different line, press the Change key and select a different line, or use the phone’s keypad
to select a number (1-9), or use the 2 and 5 to make your selection.
Line: 1
Change
Use Save to end
7. Press Save to save the speed dial key to the line specified.
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Model 6753i IP Phone User Guide
Creating a Speed Dial Key Using the Save Key
IP Phone UI
Use the following procedure to create a speed dial key using the Save key. Use the following
illustration for reference.
Save Key
Programmable
Keys
1. Press the Save key. The screen displays "Save to?"
Save to?
2. Select a programmable key or expansion module key you want to save to.
3. At the "Enter Number" prompt, use the dial pad key to enter the number.
Enter Number >
5553491234
4. Press the Save key to save the speed dial configuration.
5. At the "Enter Name" prompt, use the dial pad keys to select the letters. Continue to press the
number key to access the next letter for that key (i.e. press 2 three times to access C). Press 4
to move to the next space, or wait a moment and the cursor automatically advances. To insert a
space between letters, press 4. To backspace and erase a mistake, press 3 or the Delete key.
You can save up to 16 letters and numbers on each programmable key entry.
Enter Name >
John Smith
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57
6. Press the Save key to finish.
Saved Memory key
5553491234
Creating a Speed Dial Using a Programmable Key or Expansion Module Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Speed Dial to apply to the key.
4. In the "Value" field, enter the phone number, extension, or speed dial prefix to apply to this
hard key. If you enter a speed dial prefix, you must enter the "+" character at the end of the
prefix number (for example, "123456+").
5. In the "Line" field, select a line for which to apply the speed dial to. Valid values are 1
through 9.
6. Click Save Settings.
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Model 6753i IP Phone User Guide
Creating Speed Dial Key Using “Keypad Speed Dial” in the Aastra Web UI
Aastra Web UI
1. Click on Operation->Keypad Speed Dial..
2. Select from "Digit 1" through "Digit 9".
3. In the input box, enter the phone number, extension, or speed dial prefix to apply to this Digit
key. If you enter a speed dial prefix, you must enter the "+" character at the end of the prefix
number (for example, "123456+").
4. In the "Line" field, select a line for which to apply the speed dial to. Valid values are 1 through
9.
5. Click Save Settings.
Saving an Entry from the Redial, Callers, or Directory Lists to a
Speed Dial Key
IP Phone UI
Use the following procedure to save an entry from your Directory List, Callers List, or Redial List
on the IP phone.
Save Key
Directory List Key
Callers List Key
Redial List Key
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59
1. Press the Directory List, Callers List, or Redial List key. From the Directory List, Callers
List, or Redial List, scroll through the list to find the name and number that you wish to save
to your speed dial.
2. Press the Save key.
3. Press the selected speed dial. If the name is displayed with the number, both are saved to the
speed dial. If no name is displayed, you can enter the name using the phone’s key pad.
Editing Speed Dial Keys
On the 6753i, you can edit a speed dial key using any of the following methods:
•
Using the Aastra Web UI at the path:
— Operation->Programmable Keys
— Operation->Expansion Module Keys
— Operation->Keypad Speed Dial
•
Using the IP Phone UI at the path:
— Options->Preferences->Speed Dial Edit.
The following illustration shows the path in the 6753i IP Phone UI for editing a speed dial key.
Preferences
1. Tones
2. Contrast Level
3. Speed Dial Edit
4. Live Dialpad
5. Set Audio
6. Time and Date
7. Language
Next
Enter
Speed Dial Edit:
Press SD button
555-1212
Use Save to end
Press the Speed Dial Key
(LED for Speed Dial Key
flashes)
Edit and Save the
Speed Dial
Speed Dial Edit Option
IP Phone UI
Use the following procedure to edit a speed dial key from the IP Phone UI.
Note: *A speed dial key must be already configured on the phone to edit the key.
1. Press
on the phone to enter the Options List.
2. Select Preferences.
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Model 6753i IP Phone User Guide
3. Select Speed Dial Edit.
All current speed dial key LEDs flash RED (for programmable keys and expansion module
keys). All other function key LEDs turn off, during this process. After you press a speed dial
key for editing, the phone restores all key LEDs to their previous state.
4. Press a speed dial key you want to edit.
The speed dial edit screen displays.
Notes:
1. If a number on the keypad is setup as a speed dial key, pressing the applicable
number in the speed dial editing process also displays the speed dial edit screen.
The edit screen allows you to change the Speed Dial Number and Line setting.
2. If you press a key that is NOT setup as a speed dial key, the phone displays an
“Invalid Key” message. However, if you press-and-hold an empty keypad key,
programmable key, or expansion module key that is set to "NONE", it initiates the
“Add a Speed Dial Key” process allowing you to setup a new speed dial key. For
more information, see “Press-and-Hold to Create a Speed Dial (applicable to
programmable keys, keypad keys, expansion module keys)” on page 55.
5. Edit the speed dial information as applicable and press SAVE.
Notes:
1. You can cancel out of the speed dial editing process at any time without
saving, by pressing the
key.
2. You can also use the (up arrow) key to cancel when in Extension editing or the
3 (left arrow) key to cancel if in Line editing. Pressing either of these keys
displays the idle screen.
On the 6753i, you can remove the Speed Dial Key by erasing the speed dial
number digits (leaving the speed dial value blank) and then press SAVE or the
(right arrow) key. Use the left arrow key to delete the digits.
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61
Editing a Speed Dial on a Programmable Key or Expansion Module Key
Aastra Web UI
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
2. Select the key configured for speed dial.
3. In the "Value" field, edit the phone number, extension, or speed dial prefix to apply to this
hard key. If you enter a speed dial prefix, you must enter the "+" character at the end of the
prefix number (for example, "123456+").
4. If required in the "Line" field, select a line for which to apply the speed dial to. Valid values
are 1 through 9.
5. Click Save Settings.
Note: You can delete a speed dial key by removing the information from the
"Value" field.
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Model 6753i IP Phone User Guide
Editing a Speed Dial Using “Keypad Speed Dial” in the Aastra Web UI
Aastra Web UI
1. Click on Operation->Keypad Speed Dial.
2. Select from "Digit 1" through "Digit 9".
3. In the input box, edit the phone number, extension, or speed dial prefix for this Digit key. If
you enter a speed dial prefix, you must enter the "+" character at the end of the prefix number
(for example, "123456+").
4. In the "Line" field, select a line for which to apply the speed dial to. Valid values are 1 through
9.
5. Click Save Settings.
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63
Do Not Disturb (DND) Key
The IP phones have a feature you can enable called "Do not Disturb (DND). The DND function
allows you to turn "do not disturb" ON and OFF.
Note: You can configure DND using the Aastra Web UI only.
If DND is ON, callers calling into the phone hear a busy signal or a message, depending on how
your System Administrator set up the configuration server. The second line on the screen of the
IP phone shows when DND is set.
If the phone shares a line with other phones, only the phone that has DND configured is affected.
You can set DND on the programmable keys or expansion module keys using the Aastra Web UI
only. DND is not configurable from the IP phone UI.
Configuring a DND Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
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Model 6753i IP Phone User Guide
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select do not disturb to apply to this key.
Busy Lamp Field (BLF) Key
The BLF feature on the IP phones allows a specific extension to be monitored for state changes.
BLF monitors the status (busy or idle) of extensions on the IP phone.
Note: The BLF setting is applicable to the Asterisk server only.
Example
A Supervisor configures BLFs on his phone for monitoring the status of a worker’s phone use
(busy or idle). When the worker picks up his phone to make a call, a busy indicator on the
Supervisor’s phone shows that the worker’s phone is in use and busy.
On the 6753i, the busy and idle indicators are the LEDs next to each BLF key. The LED
illuminates steady to indicate the monitored line is off-hook or unregistered. The LED goes off
when the line is idle.
You can set BLF on the programmable keys or expansion module keys using the Aastra Web UI
only. BLF is not configurable from the IP phone UI.
Note: You can also use a BLF configured key to dial out. Contact your System
Administrator for more information
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Configuring a BLF Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select BLF to apply to this key.
4. In the "Value" field, enter the phone number or extension you want to monitor.
5. In the "Line" field, select a line for which to apply to this key. Valid values are Global (for
all lines), or 1 through 9.
6. Click Save Settings.
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BLF List Key
(For use with the BroadSoft Broadworks Rel 13 or higher platform only)
The BLF\List feature on the IP phones is specifically designed to support the BroadSoft
Broadworks Rel 13 Busy Lamp Field feature.
This feature allows the IP phone to subscribe to a list of monitored users defined through the
BroadWorks web portal.
Note: Your System Administrator must have BLF List enabled on the
BroadWorks Server. Contact your System Administrator for more information.
In addition to monitoring the idle and busy state, the BLF\List feature also supports the ringing
state. On the 6753i phone, the LED lights next to each BLF key illuminate steady to indicate the
monitored line is off-hook or unregistered. The LED goes off when the is idle. When the
monitored extension is ringing, the LED flashes.
Note: You can use a BLF\List configured key to dial out.
Example
A receptionist has a 6753i running Broadsoft firmware that subscribes to a list of extensions from
the BroadWorks Application Server. On the 6753i running Broadsoft firmware, the key LEDs
illuminate either flashing, solid, or turn off depending on the state of those extensions.
Note: The Broadworks BLF feature is not the same as the Broadworks Shared
Call Appearance (SCA) feature and does not permit call control over the
monitored extension.
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Configuring a BLF List Key
Aastra Web UI
The BLF List function can be configured on the 6753i using the Aastra Web UI only.
If you set a key to use BLF/List, you must also enter a BLF List URI at
Operation->Programmable Keys->Services. The BLF List URI is the name of the BLF list
defined on the BroadSoft BroadWorks Busy Lamp field page for your particular user. For
example, my480i-blf-list@as.broadworks.com. The value of the BLF\List URI parameter must
match the list name configured. Otherwise, no values display on the 6753i screen and the feature
is disabled.
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select "BLF\List" (BroadSoft BroadWorks).
4. In the "Line" field, select a line number that is actively registered to the appropriate SIP
proxy you are using. Valid values are Global (for all lines), or 1 through 9.
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5. In the "BLF List URI" field, enter the name of the BLF list defined on the BroadSoft
BroadWorks Busy Lamp field page for your particular user. For example,
my6753i-blf-list@as.broadworks.com.
Note: Contact your System Administrator for the BLF List URI.
6. Click Save Settings.
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Flash Key
You can set a programmable key or expansion module key to generate a flash event when it is
pressed on the 6753i. You do this by setting the key to "flash". The IP phone generates flash
events only when a call is connected and there is an active RTP stream (for example, when the
call is not on hold).
Configuring a Flash Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select flash.
4. Click Save Settings.
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Automatic Call Distribution (ACD) Key (for Sylantro Servers)
The 6753i and any attached Expansion Modules support Automatic Call Distribution (ACD) for
Sylantro servers. The ACD feature allows the Sylantro server to distribute calls from a queue to
registered IP phone users (agents).
To use the ACD feature on an IP phone, you must first configure an ACD key or Expansion
Module key. When you want to subscribe to a queue (in order to receive incoming calls), you press
the ACD key and the IP phone UI prompts you to specify the following information:
•
User ID: the phone number(s) used to login into the queue.
•
Password: the password used to login to the queue.
•
Available/unavailable: Shows the current status of the IP phone. Specifies if the IP phone
user is available/unavailable to receive a call from the queue.
Note: Your System Administrator must provide you with your User ID and
Password to access the applicable phone queue.
After creating an ACD key, you are ready to receive calls from a queue on the server. You must
press the ACD key and then log in by entering your User ID and Password. An "Available" key
displays allowing you to make your phone available to accept these calls.
When you are on an active call, or you miss a call, the server automatically changes the phone’s
status to unavailable. The server updates it’s database with this new information and no longer
distributes calls to the phone. The phone remains in this "unavailable" state until:
•
you make yourself “available” again by pressing the "Available" key.
•
an ACD timer expires (set by your System Administrator).
You can also choose to manually change the phone status to unavailable by pressing the
"Unavailable" key on the phone.
Note: It is recommended you configure no more than a single ACD key,
programmable key, or expansion module key per IP phone.
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Configuring an Automatic Call Distribution (ACD) Key
Use the following procedure to configure ACD on the 6753i IP Phone.
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Automatic call distribution.
4. In the "Line" field, select a line to apply Automatic call distribution. Valid values are 1
through 9.
Note: It is recommended you configure no more than a single ACD
programmable key or expansion module key per IP phone.
5. Click Save Settings.
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Using the ACD Feature on your IP Phone
The ACD feature allows you to login to a phone queue in order to receive distributed calls on your
IP phone. To login to a phone queue, you must preconfigure an ACD key on your IP Phone as
described in the previous procedure.
Your Administrator sets up the queue that you access when you press the ACD Key. Contact your
System Administrator for more information.
When you press the ACD Key, the phone prompts you to enter a User ID and Password to login
into the queue. Once logged in, you can make your phone “available” or “unavailable” to take calls
by pressing the Available/Unavailable Key (2). The server monitors your IP phone status. When
you set the IP phone to “available,” the server begins distributing calls to your phone. When you
set the IP phone to “unavailable,” the server temporarily stops distributing calls to your phone.
The LED for the ACD Key shows the current status of your phone.
ACD LED Table
This LED changes when you log into the phone queue and are available to take calls. The LED
changes again when you are busy with an active call. The table below shows the status of the LED
as they may appear on your IP phone.
Phone
Model
Status: Logged In
Status: Unavailable Logged Out
and Available
6753i
Solid Red LED
Blinking red LED
No LED
Using the ACD Key
Use the following procedure to log into a phone queue from your IP phone.
IP Phone UI
1. Check with your Administrator to verify the queue linked to your ACD Key.
2. Press the ACD Key on your IP phone.
The LCD displays the label of the ACD queue you are accessing.
The "User ID" prompt displays.
ACD: <Queue Label>
User ID:
= Login
= Next
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3. Using the keypad, enter your User ID (phone number provided by your System
Administrator) and press the 2 Key.
The "Password" prompt displays.
ACD: <Queue Label>
Password:
= Login
= Next
4. Using your keypad, enter your Password (provided by your System Administrator) and press
the 2 Key.
5. Press 4 (Login) to login to the queue.
You are logged into the queue and the following screen displays.
ACD: <Queue Label>
= Avail
= Logout
6. To allow your phone to be available in the queue, press 2 (Avail).
The following screen displays.
ACD: <Queue Label>
= Unavail
= Logout
If your IP phone status is set to “Available” then the server begins to distribute phone calls
from this queue to your IP phone. You must manually change the state to “Available” in
order to start receiving calls.
7. To temporarily stop receiving calls, press the press 2 (Unavail).
If you are on a call (or miss a call that has been distributed to your phone), your phone status
automatically changes to "Unavailable". Your phone remains in the "Unavailable" state
until one of the following occurs:
•
You use the IP Phone UI to manually switch the IP phone state back to
"Available".
or
•
The availability “timer” for your IP phone expires. This only occurs if your
Administrator has configured an auto-availability timer on your IP phone. Contact your
System Administrator for more information.
8. To logout of the queue, press 4 (Logout).
The server no longer distributes phone calls to your IP phone.
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Directed Call Pickup/Group Call Pickup Keys (for Sylantro Servers)
Aastra IP phones support the Directed Call Pickup (DCP) and Group Call Pickup (GCP) features.
The DCP/GCP feature allows you to intercept - or pickup - a call on a monitored extension. You
can configure this feature using the Aastra Web UI to create a DCP or GCP key on the IP phone.
When you configure a DCP key, you specify the extension that you want to monitor. Then, when
the monitored extension receives a call, you press the DCP key to pick up the call. If the monitored
extension receives multiple incoming calls simultaneously, the IP Phone UI displays a list of
incoming calls. You select a call from this list, and are connected to the call.
When you configure a GCP key, you specify the ring group (for example, extensions 2200 - 2210)
that you want to monitor for incoming calls. When an incoming call is received on any of these
extensions, the Operator presses the GCP key and is connected to the call. If multiple incoming
calls are received simultaneously, the Operator press the GCP key, selects an extension from a list,
and presses the Pickup key to answer the call.
Note: Your System Administrator must configure the extension range for the
Group Call Pickup feature. Contact your System Administrator for more
information.
Configuring Directed Call Pickup (DCP) Key (for Sylantro Servers)
Use the following procedure to configure Directed Call Pickup using the
Aastra Web UI.
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
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1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the “Type” field, select Directed Call Pickup.
4. In the “Value” field, specify the extension you want to intercept when you press this key.
For example: 2200.
5. In the "Line" field, select the line for which to apply the Directed Call Pickup configuration.
Valid values are 1 through 9.
6. Click Save Settings.
Configuring Group Call Pickup (GCP) Key (for Sylantro Servers)
Use the following procedure to configure Group Call Pickup using the
Aastra Web UI.
Aastra Web UI
Note: A ring group must be configured on the Sylantro Server in order for a
GCP key to function.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
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Model 6753i IP Phone User Guide
2.
3. Select a key for which to configure Group Call Pickup.
4. In the “Type” field, select Directed Call Pickup.
5. In the “Value” field, enter groupcallpickup.
6. In the "Line" field, select the line for which to apply the Group Call Pickup configuration.
Valid value are 1 through 9.
7. Click Save Settings.
Using Directed Call Pickup/Group Call Pickup
Use the following procedure for the DCP/GCP feature on your phone.
IP Phone UI
Note: Before using the DCP/GCP feature on your phone, you must first
configure the DCP or GCP Key. You must identify the extension(s) or phone
number(s) you want to monitor when configuring the key. See the previous
procedures to configure a DCP or GCP Key.
Using Directed Call Pickup (DCP)
1. When the monitored extension receives a call, press the DCP Key to pick up the call.
If the monitored extension receives multiple incoming calls simultaneously, the phone
displays a list of incoming calls.
2. Use the 5 and 2 keys to scroll through the list to select an extension.
3. Press 2 (Pickup) Key for the extension you select.
The call is answered.
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Using Group Call Pickup (GCP)
1. If any of the monitored group of extensions receives a call, press the GCP Key.
The call is answered. If the monitored group of extensions receives multiple incoming calls
simultaneously, the phone displays a list of incoming calls.
2. Use the 5 and 2 keys to scroll through the list to select an extension.
3. Press 2 (Pickup) Key for the extension you select.
The call is answered.
Select an extension
Press the Pickup
Key to answer
the call
78
DCP on line:
1. 2201
= Pickup
= Cancel
Model 6753i IP Phone User Guide
XML Key
The 6753i IP phone has a feature you can enable called "XML" (Extensible Markup Language).
XML is a markup language much like HTML. Your System Administrator can create customized
XML menu services and load them to your IP phone. These services include things like weather
and traffic reports, contact information, company info, stock quotes, or custom call scripts. You
can configure XML using the Aastra Web UI only.
Using the Aastra Web UI, you can configure a key to access XML applications. Under
Operations->Programmable Keys or Operation->Expansion Module, you can assign a key the
type "XML".
Note: The XML services must be set up by your System Administrator before
you can use the key. Contact your System Administrator for more information.
You must also specify an XML URI and a Services label using the following XML fields:
•
XML Application URI
•
XML Application Title
The XML Application URI is the URI loaded by your phone. The phone performs an HTTP GET.
Contact your System Administrator for the applicable XML URI to enter in the "XML Application
URI" field.
The XML Application Title is the label that displays beside the XML key on your phone. If you
use the Services key to access the XML features, the "XML Application Title" is the label that
displays on the Services Menu in the IP Phone UI.
Note: Contact your System Administrator for the applicable URI to enter in this
field.
After an XML key is configured, you can use the IP Phone UI to access the XML applications.
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Configuring an XML Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select XML to apply to the key.
4. In the "Value" field, enter a URI(s) to apply to this key.
Note: Contact your System Administrator for the appropriate value to enter in
the "Value" field.
If you specify multiple URIs in the "Value" field, a list of XML applications appears for
selection after pressing the XML key.
5. In the "XML Application URI" field, enter the XML application URI provided by your
System Administrator.
6. In the "XML Application Title" field, enter the XML application title that you want to
display as the title for the key on your phone.
7. Click Save Settings.
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Model 6753i IP Phone User Guide
Accessing the XML Service
After an XML application(s) have been saved to your IP phone, and after a key has been
configured to access the XML application(s), the customized service is ready for you to use.
IP Phone UI
1. Press the key configured for XML on the 6753i phone. A "Custom Features" screen displays
or the title you specified.
2. Use the 5 and 2 to scroll through the customized features.
3. For menu and directory services, select a service to display the information for that customized
service. Message services display to the screen after pressing the key. For user input services,
follow the prompts as appropriate.
4. To exit from the "Customized Features" screen, press the XML key again.
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Sprecode Key
You can set a programmable key or expansion module key to automatically activate specific
services offered by the server. For example, if the sprecode value of *82 is configured, then by
pressing the Sprecode key, *82 automatically activates a service provided by the server. Contact
your System Administrator for information about available services.
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
Configuring a Sprecode Key
Use the following procedure to configure a sprecode key on the 6753i phone.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
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Model 6753i IP Phone User Guide
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select sprecode.
4. In the "Value" field, enter the appropriate value for accessing specific services from the server.
Note: For values to enter in this field, contact your System Administrator.
5. Click Save Settings.
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Park/Pickup Keys
The 6753i phone has a park and pickup call feature that allows you to park a call and pickup a
call when required. The IP phones support the Park/Pickup feature on the Asterisk, BroadWorks,
and Sylantro servers.
The park/pickup feature performs as follows:
•
When a call comes in and you pickup the handset, you can press the applicable "Park" key to
park the call.
•
After the call is parked, you can press the "Pickup" key, followed by the applicable value to
pickup the call.
Administrators can configure the park and pickup keys for any line using the configuration files
or the Aastra Web UI. Users can make changes to customize the label of the park/pick up keys
using the Web UI.
Configuring Park/Pickup Keys
Aastra Web UI
Note: Keys 5 and 6 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
Use the following procedure to configure park/pickup on the 6753i phone:
1. Click on Operation->Programmable Keys.
2. Select from "Key 1" through "Key 8". (Keys 5 and 6 can be made configurable only by
your system administrator.)
3. In the "Type" field, select Park.
Note: The” Value” and “Line” fields are configured by the Administrator.
4. Select from "Key 1" through "Key 8".
5. In the "Type" field, select Pickup.
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Model 6753i IP Phone User Guide
6. Click Save Settings.
7. Click on Reset, then click Restart to restart the IP phone and apply the changes.
Using the Park Call/Pickup Parked Call Feature
Use the following procedure on the IP phone to park a call and pick up a parked call.
Park a Call
1. While on a live call, press the "Park" key.
2. Perform the following for your specific server:
For Asterisk Server
Server announces the extension number where the
call has been parked. Once the call is parked, press
the
key to complete parking.
For BroadWorks Server
After you hear the greeting from the CallPark server,
enter the extension where you want to park the call.
For Sylantro Server
Enter the extension number where you want to park
the call, followed by "#" key.
For ININ Server
Enter the extension number where you want to park
the call, followed by "#" key.
If the call is parked successfully, the response is either a greeting voice confirming that the call
was parked, or a hang up occurs. The parked call party hears music on hold.
3. If the call fails, you can pick up the call (using the next procedure) and press the "Park" key
again to retry step 2.
Pickup a Parked Call
1. Pick up the handset on the phone.
2. Enter the extension number where the call was parked.
3. Press the "Pickup" key.
If the call pick up is successful, you are connected with the parked call.
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Last Call Return (lcr) Key (for Sylantro Servers)
Using the Aastra Web UI, you can configure the "Last call return" (lcr) function on a key. This
feature is for Sylantro servers only.
How it works
If you configure "lcr" on a key, and a call comes into your phone, after you are finished with the
call and hang up, you can press the key configured for “lcr” and the phone dials the last call you
received. When you configure an “lcr” key, the label “LCR” displays next to that key on the IP
phone. When the Sylantro server detects an “lcr” request, it translates this request and routes the
call to the last caller.
Configuring a Last Call Return Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable
ONLY by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Last Call Return.
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Model 6753i IP Phone User Guide
4. In the "Line" field, select the line to apply this feature.
Valid values are 1 through 9.
5. Click Save Settings.
Call Forward Key
Using the Aastra Web UI, you can configure the "Call Forward" function on a key. Use call
forwarding when you want a specific account on your phone to be forwarded to another number
when your phone is in the busy state or the no answer state, or both. Pressing the Call Forward key
on the phone accesses the Call Forward Menus. The menus that display are dependant on the Call
Forward mode (Account (default), Phone, or Custom) configured for the phone.
For more information about call forwarding and call forwarding modes, see “Call Forward
Account-Based Configuration” on page 148.
Configuring a Call Forward
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable
ONLY by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
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Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Call Forward.
4. Click Save Settings.
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BLF/Xfer
The BLF key allows one or more extensions to be monitored, and once there is any state change
with those extensions, the key shows the status of the monitored lines. The Xfer key allows a call
to be transferred to other recipients blindly or consultatively. The BLF/Xfer key combines the BLF
and Xfer key's functionality together allowing the user to transfer calls or use BLF with one key.
Note: It is recommended that you enable the “Switch UI Focus to Ringing Line”
parameter when using the BLF/Xfer feature. For more information about this
parameter, see “Switch UI Focus to Ringing Line” on page 179.
BLF/Xfer Key Requirements and Functionality
•
BLF/Xfer and BLF
A BLF/Xfer key can be configured for subscribing to an extension and monitor the status of
the extension, similar to the BLF key functionality. Changes of the state of the monitored
extension are indicated by a LED / Icon.
•
BLF/Xfer and Blind Transfer Calls
When the focused line is in the “Connected” state, pressing the BLF/Xfer key transfers the call
to the extension unconditionally, disregarding the status of the monitored extension.
If transferring a call to an extension fails, a message “Transfer Failed” displays on the phone,
and you can reconnect the call (get the call back) by pressing the line key again.
•
BLF/Xfer and Call Forward
When the focused line is in the “Ringing” state, pressing the BLF/Xfer key forwards the call to
the extension unconditionally, disregarding the status of the monitored extension.
•
BLF/Xfer and Speed Dial
When the focused line and the monitored extension are idle, pressing the BLF/Xfer key causes
the phone to go offhook and dial the number of the extension.
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Configuring a BLF/Xfer Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable
ONLY by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select BLF/Xfer.
4. In the “Value” field, enter the monitored extension or the extension to transfer calls to (for
example, “35”).
5. In the “Line” field, select the line for which you want to use the key functionality.
6. Click Save Settings.
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Model 6753i IP Phone User Guide
Speed Dial/Xfer
The Speed Dial key allows a number to be dialed quickly by pressing one key configured for speed
dialing. The Xfer key allows a call to be transferred to other recipients blindly or consultatively.
The Speed Dial/Xfer key combines the Speed Dial and Xfer key's functionality together allowing
the user to transfer calls or use Speed Dial with one key.
Note: It is recommended that you enable the “Switch UI Focus to Ringing Line”
parameter when using the Speed Dial/Xfer feature. For more information about
this parameter, see “Switch UI Focus to Ringing Line” on page 179.
Speed Dial/Xfer Key Requirements and Functionality
The Speed Dial/Xfer key has the following capabilities:
•
Speed Dial/Xfer and Speed Dial
When the phone is in the “Idle” state, pressing the Speed Dial/Xfer key causes the phone to go
offhook and dial the predefined extension.
•
Speed Dial/Xfer and Blind Transfer
When the phone is connected to a call, pressing the Speed Dial/Xfer key blind transfers the
call to the predefined target.
If transferring a call fails, a message “Transfer Failed” displays, and you can reconnect the call
(get the call back) by pressing the line key again.
•
Speed Dial/Xfer and Call Forward
When the phone is in the “Ringing” state, pressing the Speed Dial/Xfer key forwards the call
to the predefined extension.
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Configuring a Speed Dial/Xfer Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable
ONLY by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Speed Dial/Xfer.
4. In the “Value” field, enter the speed dial extension or the extension to transfer calls to (for
example, “5551212”).
5. In the “Line” field, select the line for which you want to use the key functionality.
6. Click Save Settings.
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Speed Dial/Conf
The 6753i allows you to configure a programmable key or expansion module key to be used as a
speed dial conference key (Speed Dial/Conf key) while remaining in the current call. This key
allows a user on a call to conference another party at a pre-defined number while remaining in the
conference.
For example, while on an active call, a user can use the Speed Dial/Conf key to dial a recording
service and have the resulting conference recorded.
Note: If not currently in a conference, the Speed Dial/Conf key is
disabled on the active call.
If you configure a programmable key as a Speed Dial/Conf key and you press this key while on an
active call, the focused line changes to the dialing line. A Cancel softkey displays on the phone
allowing you to abort the conference speed dial if required. The message "Ringing..." displays
below the number when the far end is ringing. The message "Conf. Unavailable" briefly displays
when a conference is already in progress. The active call is not put on hold when the speed dial
number is dialed.
Note: This feature is not compatible with centralized conferencing.
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Configuring a Speed Dial/Conf Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable
ONLY by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Speed Dial/Conf.
4. In the “Value” field, enter the number or the extension to add to the conference (for
example, “5551212”).
5. In the “Line” field, select the line for which you want to use the key functionality.
6. Click Save Settings.
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Directory Key
By default, the 6753i has a Directory key configured on Key 3. However, using the Aastra Web UI,
you can assign the Directory key to another available key if required (Key 3 through Key 6).
Directory
Key
The "Directory List" feature allows you to store frequently used names and numbers on the phone.
You can also dial directly from a directory entry.
You can use the Directory key to access a Directory List which contains a customized list of names
with phone numbers and labels.
In addition to creating a Directory key, you can also download a Directory List to your PC if
required using the Aastra Web UI.
Reference
For more information about the Directory List, see “Directory List” on page 127.
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Configuring a Directory Key
Aastra Web UI
Notes:
1. Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY by
your System Administrator.
2. By default, the Directory key is Key 3.
Use the following procedure to configure a Directory key on the 6753i phone.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Directory.
4. Click Save Settings.
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Callers List Key
By default, the 6753i has a Callers List key configured on Key 4. However, using the Aastra Web
UI, you can assign the Callers List key to another available key if required (Key 3 through Key 6).
Callers List
Key
The Callers list is a stored log of your incoming calls. You can use the Callers List key to access a
list of callers that called your phone.
Reference
For more information about the Callers List, see “Callers List” on page 137.
Configuring a Callers List Key
Aastra Web UI
Notes:
1. Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY by
your System Administrator.
2. By default, the Callers List key is Key 4.
Use the following procedure to configure a Callers List key on the 6753i phone.
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1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Callers List.
4. Click Save Settings.
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Transfer Key
By default, the 6753i has a Transfer key configured on Key 5. However, using the Aastra Web UI,
you can assign the Transfer key to another available key if required (Key 3 through Key 6).
Transfer
Key
The Transfer key allows you to perform blind or consultative call transfers to other recipients. The
blind transfer feature transfers a call to another number without you having to talk to the recipient.
A consultative transfer feature transfers a call to another number but allows you to speak with the
recipient before the call is actually transferred.
Reference
For more information about using blind and consultative call transfers, see “Transferring Calls” on
page 118.
Configuring a Transfer Key
Aastra Web UI
Notes:
1. Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY by
your System Administrator.
2. By default, the Transfer key is Key 5.
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Use the following procedure to configure a Transfer key on the 6753i phone.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Transfer.
4. Click Save Settings.
Conference Key
By default, the 6753i has a Conference key configured on Key 6. However, using the Aastra
Web UI, you can assign the Conference key to another available key if required (Key 3 through
Key 6).
Conference
Key
The Conference key allows you to link three active calls into a single conference (Local
Conferencing). This key also helps to create multiple conferences with unlimited participants on
your phone if your System Administrator has enabled Centralized Conferencing on your phone.
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Reference
For more information about Local and Centralized Conferencing, see “Conferencing Calls” on
page 121.
Configuring a Conference Key
Aastra Web UI
Notes:
1. Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY by
your System Administrator.
2. By default, the Conference key is Key 6.
Use the following procedure to configure a Conference key on the 6753i phone.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Conference.
4. Click Save Settings.
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Intercom Key
By default, the IP phone allows incoming intercom calls to be automatically answered without
having to set up an Icom key on your phone. For more information about changing the behavior
of incoming Intercom calls, see the section “Incoming Intercom Call Features” on page 184.
Your System Administrator can enable outgoing intercom calls on your phone. If enabled, you
must configure an Icom key on your phone to use for outgoing intercom calls.You must
configure a programmable key or expansion module key with the function, “Intercom”.
Use the following procedure to configure a key as an Icom key using the Aastra Web UI.
Configuring an Intercom Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Intercom.
4. Click Save Settings.
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Using the Icom Key (for Outgoing Intercom Calls)
IP Phone UI
1. Press the Icom key.
2. Enter the extension number of the person you want to intercom or the BLF key for that
extension.
3. After a beep tone, your phone automatically connects with the remote extension and you can
speak through its speaker.
4. To cancel intercom, press
or hang up the handset.
5. When you are finished speaking, hang up the phone by placing the handset back on-hook or by
pressing
or the line/call appearance button for the active call. When you hang up, the
remote phone also hangs up.
Reference
For more information about incoming intercom calls, see “Incoming Intercom Call Features” on
page 184. For more information about outgoing intercom calls, see “Available Features Enabled
by Administrators” on page 193.
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Services Key
The 6753i allows you to configure a Services key that, when pressed on the phone, displays the
Services menu which includes the following options:
•
Directory (See “Directory List” on page 127 for more information.)
•
Callers List (See “Callers List” on page 137 for more information.)
•
Voicemail (See “Voicemail” on page 164 for more information.)
The Services Menu can also be accessed via the IP Phone UI at the location, Options->Services.
The Services key can also access any XML applications setup by your System Administrator.
Contract your System Administrator for more information.
To configure a Services key, you must configure a key with the function, “Services”.
Use the following procedure to configure a key as a Services key using the Aastra Web UI.
Configuring a Services Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
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Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Services.
4. Click Save Settings.
Using the Services Key
IP Phone UI
1. Press the Services key. The following default list displays:
•
Directory (See “Directory List” on page 127 for more information.)
•
Callers List (See “Callers List” on page 137 for more information.)
•
Voicemail (See “Voicemail” on page 164 for more information.)
Note: Addtional options may display in the Services Menu if setup by your
System Administrator. Contact your Administrator for more information.
2. Select an option from the Services Menu.
3. To cancel a Service, press
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Phone Lock Key
You can configure a programmable key or an expansion module key on the phone to use as a
lock/unlock key. You assign the function of the key as “Phone Lock”.
Use the following procedure to configure a key as a lock/unlock key in the Aastra Web UI.
Configuring a Phone Lock Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Phone Lock.
4. Click Save Settings.
Note: You can lock/unlock the phone using the new key you just configured,
using the Aastra Web UI at the path Operation->PhoneLock, or using the "Phone
Lock" option on the IP Phone UI at the path Options->Phone Lock. For more
information about using the lock/unlock feature, see “Phone Lock” on page 46.
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Using the Lock/Unlock Key on the IP Phone
After configuring a key as a lock/unlock key, refer to the following procedure to use the key on the
IP phone.
IP Phone UI
Lock the Phone
1. Press the Lock key.
The phone locks.
The LED for the key AND the Message Waiting Lamp illuminate steady ON. An “Unlock”
label appears next to the key you just pressed.
Unlock the Phone
1. Press the Unlock key.
A password prompt displays.
2. Enter your user password and press ENTER.
The phone unlocks.
The LED for the key AND the Message Waiting Lamp go OFF. The “Lock” label appears next
to the key you just pressed.
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Paging Key (Sends the RTP Stream)
You can configure a Paging key on the phone that allows you to send a Real Time Transport
Protocol (RTP) stream to pre-configured multicast address(es) without involving SIP signaling.
You enter a multicast IP address(es) and a port number for the Paging key, that when pressed,
initiates an outgoing multicast RTP session. This is called Group Paging on the IP phones.
You can also specify group paging RTP addresses that the phone listens for when receiving RTP
streams. You can specify up to 5 listening multicast addresses at the path, Basic
Settings->Preferences->Group Paging RTP Settings.
For more information about Group Paging and how it works, and to specify multicast addresses,
see “Group RTP Paging (receives RTP streams)” on page 188.
Configuring a Paging Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select Paging.
4. In the “Value” field, enter a multicast IP address and a port number for the Paging key. When
you press this key, the phone initiates an outgoing multicast RTP session to the specified
address using the specified port. (For example, 239.0.1.15:10000).
Note: The “Value” field allows for one multicast address entry only.
5. To receive RTP steams for Group Paging, you must also configure the "Paging Listen
Addresses" parameter at the path, Basic Settings->Preferences->Group Paging RTP Settings.
For more information about setting this parameter, see “Group RTP Paging (receives RTP
streams)” on page 188.
6. Click Save Settings.
Using the Paging Key
The following procedure describes the use of the Paging key on the IP Phone. The procedure
assumes you have already configured the Paging key using the Aastra Web UI.
IP Phone UI
Notes:
1. Recipient of a Paging call can set a global “Do Not Disturb” (DND) to ignore
any incoming pages.
2. For incoming Paging, the phone uses the Intercom configuration settings. The
incoming Page is dependant on the “Allow Barge-In” parameter setting and the
“Idling/On Call” state.
1. On the IP Phone, press the key you configured for Paging.
The phone opens a multicast RTP session and an outgoing OR incoming phone screen displays
as follows:
Paging
00:01
= Drop
2. Press the Drop key to end the multicast RTP session and return to the idle screen.
Note: If you enable global DND on the phone, the incoming multicast RTP
session is dropped.
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None Key
You can set a key to force a blank entry on the IP phone display for a specific key. You do this by
setting the key to "none". If a particular key is not defined, it is ignored.
Setting a None Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable ONLY
by your System Administrator.
Use the following procedure to configure a None key on the 6753i IP Phone.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select None.
4. Click Save Settings.
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Deleting a Key
Aastra Web UI
Note: Keys 1 and 2 (SAVE and DELETE keys) can be made configurable
ONLY by your System Administrator.
Use the following procedure to delete a key function using the Aastra Web UI.
1. Click on Operation->Programmable Keys.
or
Click on Operation->Expansion Module <N>.
Programmable Keys and Expansion Module Keys
2. Select from "Key 3" through "Key 6".
or
Select from “Key 1” through “Key 36” (M670i).
3. In the "Type" field, select None.
4. Click Save Settings.
The function is deleted from the IP phone memory.
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Making Calls
This section describes ways to make calls on your 6753i phone, using your handset,
speakerphone or headset.
Dialing a Number
First, take the phone off-hook by:
•
lifting the handset
•
pressing
•
pressing a line/call appearance button.
or
At the dial tone, enter the number you wish to call.
Note: After dialing the number, the phone has a short delay before sending the
call. To send the call immediately, you can press the "#" key immediately after
dialing the number. The phone sends the call without delay.
If you are unable to make calls within certain area codes, check with your System Administrator
for any toll restrictions placed on your extension that may restrict your access to long distance
area codes or dialing prefixes.
=Dial
When your party picks up, a timer appears on your display that records the length of your call.
If the Live DialPad option is on, as soon as you press the first digit on the dial pad the phone
automatically selects the next available line, go off-hook and dial as digits are pressed.
Using Handsfree Speakerphone
The handsfree feature allows you to speak to someone without using the handset or headset.
Your phone must be in either the Speaker or Speaker/Headset audio mode. For more information
about setting the audio mode on your phone, see “Set Audio” on page 29.
IP Phone UI
112
•
To dial using handsfree, first press
and enter a number at the dial tone.
•
To answer a call on your phone using handsfree, press
button.
or the line/call appearance
Model 6753i IP Phone User Guide
•
If you are in Speaker audio mode, lift the handset and press
handsfree and handset.
•
If you are in Speaker/headset audio mode, press
headset.
•
When the handset is on hook, press
to switch between
to switch between handsfree and
to disconnect the call.
When handsfree is on, the speaker light turns on.
Using a Headset
The 6753i accepts headsets through the modular RJ9 jack on the back of the phone. Contact your
telephone equipment retailer or distributor to purchase a compatible headset.
Note: Customers should read and observe all safety recommendations contained
in headset operating guides when using any headset.
Advanced Volume Controls for the Headset Mic
On the 6753i, there are 3 options for the headset microphone volume. For more information about
the headset microphone, see “Headset Mic Volume” on page 29.
IP Phone UI
To change the volume:
1. Press
to enter the Options list.
2. Select Preferences and press 4.
3. Use 2 to scroll down to Set Audio and press 4 to select.
4. Press 2 to scroll down to Headset/Mic Volume and press 4 to select.
5. Use 2 to scroll down the list and press 4 to select your desired volume.
6. Press 4 to save changes and 3 to exit.
7. If you do not wish to save changes, press 3 to return to the previous screen.
Note: By default, the volume for the headset microphone is set to medium.
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Making and Receiving Calls Using a Headset
IP Phone UI
1. Ensure that you have selected a headset audio mode by accessing the Options list (under
option Preferences->Set Audio->Audio Mode on the IP Phone).
2. Plug the headset into the jack.
3. Press the
key to obtain a dial tone or to answer an incoming call. Depending on the
audio mode selected from the options menu, a dial tone or an incoming call is received on
either the headset or the handsfree speakerphone.
4. Press the
key to end the call.
Redial
IP Phone UI
•
Press
to dial the most recent number you dialed from the phone.
•
If you are off-hook and press
the last number you called is called back.
•
If you are on-hook and press
, a Redial Directory list appears on-screen.
The redial list is available during active calls. It stores up to the last 100 numbers you called,
allowing you to scroll through and select the number you wish to redial.
Note: Your System Administrator can set your Redial key to speed dial a
specific number. Contact your System Administrator for more information.
Accessing the Redial List
IP Phone UI
1. If you are off-hook and press
called.
, the telephone automatically dials the last number you
2. If you are not on the phone, press
to display the most recently dialed number and use
2 and 5 to scroll through the list to view the other numbers.
3. Press 2 to see the second most recently dialed number, or 5 to see the oldest call on your
list.
4. To dial the displayed number press
5. Press
or the
, or lift the Handset or press any line keys.
key to cancel.
Note: The redial list is available during active calls. It also stores up to the last
100 numbers you called, allowing you to scroll through and select the number
you wish to redial.
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Deleting from the Redial List
Note: You cannot delete individual entries in the Redial List.
IP Phone UI
Delete All Items
1. Press
.
2. Press the Delete Key, then press the Delete Key again at the prompt to erase all items.
DELETE again to
erase all items
Redial List is
empty
Mute
You can use the Mute
key to mute the handset, headset, or speakerphone. When you use the
mute key on your phone, you cannot be heard on an active call or on a conference.
When a call is muted, the icon displays as follows.
1
John Burns
9054550055
03:00
For muted calls, the handsfree LED flashes and the Mute key LED is ON.
IP Phone UI
Press the
button at any time to mute handset, headset, or handsfree.
The speaker light flashes slowly and you can hear the caller, but they cannot hear you. To switch
mute on or off, press
.
Note: If you place a muted call on hold, the phone automatically takes the call
off mute when you reconnect to the call.
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Receiving Calls
When a call is ringing at your extension, you see the "Inbound Call" Screen. The line/call
appearance light flashes quickly for the incoming call.
Laflamme & Assoc
555-1234
Answering an Incoming Call
IP Phone UI
To answer the call
•
For handsfree operation, press
call.
•
Press
or the line/call appearance button for the incoming
for handsfree or headset operation.
Note: The audio mode setting you have selected in the options list under Set
Audio->Audio Mode determines if the call goes to handsfree or headset operation.
For more information, see “Set Audio” on page 29.
•
Lift the handset for handset operation.
If the phone is already connected to a call, pressing the line/call appearance button for the new
incoming call automatically places the connected call on hold and answers the new call. To
reconnect to a party, press the line/call appearance button for that call.
If you cannot answer the call, the caller goes to voicemail has been configured for your
extension.
Note: The
button can be used to cancel the call pickup procedure.
Sending an Incoming Call to Voicemail
You can send an incoming call directly to voicemail without answering the call. To do this, press
without picking up the handset. If you're already on the phone your incoming call
should go directly to voicemail. Your phone screen displays a voicemail icon (
) along with
the number of waiting messages, if you have unheard messages
(example:
x4).
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Handling Calls
When you are connected to a call, you can use the hard keys or programmable keys on the phone
to place a call on hold, transfer a call, or conference.
Placing a Call on Hold
You can place an active call on hold by pressing the Hold
hold, only your phone can retrieve the call.
key. When you place a call on
When a call is on hold, the icon displays on-hook as follows.
1
Call held
03:05
For on-hold calls, the timer displays as running and the Line and main LEDs flash.
IP Phone UI
To place a call on hold
1. Connect to the call (if not already connected).
2. Press the Hold
key.
Call held
Jun 8 2:55pm
The line/call appearance light begins to flash slowly and after a short time the phone beeps softly
to remind you that you still have a call on hold. The screen displays "Call Held" with the line
number the call is held at the phone.
Note: If you are connected to another call, the phone does not beep to remind
you that you still have a call on hold.
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When on Hold
To let your caller know that they are still on hold, music plays softly (if this has been set up for
your system). The call/line appearance light for the line you are on remains solid to indicate that
you are still connected.
John 1051
01:17
Automatic Hold
When juggling between calls, you do not have to press the hold button to go from one call to the
next. The phone automatically puts your current call on hold as soon as you press a new line/call
appearance button. If you have more than one call on hold, you can reconnect to a held call by
pressing the line/call appearance button where that call is being held. Press
to disconnect
the call.
Retrieving a Held Call
If you have more than 1 call on hold, you can scroll through the held call information by
pressing 3 and 4 navigation keys. To reconnect to a call press the line/call appearance button
where that call is being held. If you press the call/line appearance button again, you disconnect
from the call.
Transferring Calls
Blind Transfer
A blind transfer is when you transfer a call directly to another extension without consulting with
the person receiving the call. To do this, simply complete the transfer immediately after you
have entered the number. The call goes directly to the extension or outside line you transferred
to. If the party you are transferring the call to does not answer, the transferred call rings back to
your extension.
Consultive Transfer
You also have the option to consult with the person you are transferring the call to, before you
complete the transfer. To do this, remain on the line until the receiving party answers the call.
After consulting with the receiving party, you can either complete the transfer or cancel the
transfer to go back to the original call.
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IP Phone UI
Use the following procedure to transfer a call to another extension. Use the following illustration
as a reference.
Transfer
Key
1. Connect to Party 1 (if not already connected). Party 1 is the party you want to transfer.
2. Press the Transfer Key. You should hear a dial tone as a second line opens up.
3. Dial the extension number (or the outside number) to Party 2. This is the Party for which you
want to transfer Party 1.
4. To complete a "blind" transfer, press the Transfer Key again before the receiving end answers.
To complete a consultive transfer, remain on the line to speak with the Party 2, before pressing
the Transfer Key again to transfer Party 1 to Party 2. To cancel the transfer, select Cancel on
the display screen.
Transferring Two Existing Calls
The 6753i allows you to perform a transfer of a call when there are currently two active calls on
the phone. For example, on your phone, there are two active calls - Call A and Call B. Call B is on
hold. You can perform the following to transfer Call A to Call B:
1.
Press Xfer key. A new line opens.
2.
Press or scroll to the Line where Call B is on hold.
3.
Press Xfer key.
Call A is transferred to Call B.
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Indication of Transferred Calls
When you transfer an active call, the near-end phone displays a “Call Transferred” screen when
a call is transferred and the far-end call is dropped. An audible busy signal is also heard on the
phone. The following is the “Call Transferred” screen on the 6753i phone:
L1
6753i
Call Transferred
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Conferencing Calls
The 6753i IP phone offers two methods of conferencing:
•
Local conferencing (default method).
•
Centralized conferencing (for Sylantro and Broadsoft Servers) (Administrator must enable this
method).
By default, the Conference key is Key 6 on your phone. A Conference key must be set up on your
phone before you can set up conference calls. To assign a key as a Conference key, see
“Conference Key” on page 100.
Conference State Screens
When you use the Conference key to initiate a conference call, the following screen displays.
1-1
1-2
John
Jim
03:05
= Drop
In a conference call, the call timer moves to the left. You use the up and down arrow keys to scroll
to a party on the list. You use the right arrow key to select the party to drop.
Local Conferencing
The 6753i phone supports up to 3 parties (including yourself) in a conference call. This is called
Local Conferencing and is the default method of conferencing on the 6753i.
Note: Your System Administrator can set your Conference key to speed dial a
specific number. Contact your System Administrator for more information.
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Using Local Conferencing
IP Phone UI
Use the following procedure to create a conference call using local conferencing. Use the
following illustration as a reference.
Conference
Key
1. When you begin a conference, you are the first party in the conference (Party 1). Pickup the
handset or press the speakerphone key.
A line opens up.
2. Call Party 2 by dialing their number (or answer an incoming call of a Party).
3. Wait for Party 2 to answer. When Party 2 answers, you can consult with them before adding
them to the conference.
4. Press the Conf Key. A new line opens.
2
=Dial
5. Enter the phone number of Party 3.
6. Wait for Party 3 to answer. When Party 3 answers, you can consult with them before adding
them to the conference.
7. Press the Conf key again to add Party 3 to the conference. Party 1 (which is yourself), Party
2, and Party 3 are all connected to a single conference.
8. To drop a party from the conference, press the Conf key once more.
Note: You can use 2 and 5 to scroll through and see the numbers and names (if
available) of the parties in the conference call. When a name is displayed,
pressing 4 drops the displayed party from the call.
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Joining Two Active Calls in a Single Conference
IP Phone UI
1. Begin with active calls on two different lines (for example, Line 1 and Line 2 have active
calls).
2. Press the Line key for which you want to conference the two calls together (for example, Line
1).
3. Press the Conf key.
4. Press the Line key that has the second active call (for example, Line 2).
5. Press the Conf key. The two active calls link into a conference call on Line 1.
Note: You can use 2 and 5 to scroll through and see the numbers and names (if
available) of the parties in the conference call. When a name is displayed,
pressing 4 drops the displayed party from the call.
Centralized Conferencing (for Sylantro and Broadsoft Servers)
The 6753i allows you to create multiple conferences with unlimited participants (depending on
your server limitations) when your Administrator enables Centralized Conferencing.
If your Administrator does not enable Centralized Conferencing, then the 6753i uses Local
Conferencing by default.
Your Administrator can configure Centralized Conferencing globally on all lines or on specific
lines. Although, for the global setting to work, you must configure the lines with the applicable
phone number.
Reference
For more information on Centralized Conferencing, see “Centralized Conferencing” on page 195
or contact your System Administrator.
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Using Centralized Conferencing
IP Phone UI
Note: When Centralized Conferencing is enabled on your phone, local
conferencing (or three-way conferencing) works as indicated in the previous
section, “Using Local Conferencing.” Joining two active calls in a conference
also works as indicated in the previous section, “Joining Two Active Calls in a
Single Conference.”
Use the following procedure to create a conference call using centralized conferencing. Use the
following illustration as a reference.
Conference
Key
Setting Up a Conference and Adding Multiple Parties
(for Sylantro and Broadsoft Servers)
Note: You can have an unlimited number of parties in a conference (dependent
on the limitations of the server.
1. When you begin a conference, you are the first party in the conference (Party 1). Pickup the
handset or press the Speakerphone Key.
A line opens up.
2. Call Party 2 by dialing their number (or answer an incoming call of a Party).
3. Wait for Party 2 to answer. When Party 2 answers, you can consult with them before adding
them to Conference 1.
4. Press the Conf Key. A new line opens.
2
=Dial
5. Enter the phone number of Party 3.
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6. Wait for Party 3 to answer. When Party 3 answers, you can consult with them before adding
them to the Conference 1.
7. Press the Conf Key again to add Party 3 to Conference 1. Party 1 (which is yourself), Party 2,
and Party 3 are all connected to Conference 1.
8. Press an available Line Key (or answer an incoming call on an available line). If calling out,
call Party 4.
9. Wait for Party 4 to answer. When Party 4 answers, you can consult with them before adding
them to the conference.
10. Press the Conf Key to add Party 4 to Conference 1.
11. Press the Line Key that has Conference 1.
12. Press the Conf Key to join all parties (Parties 1 through 4) on Conference 1.
13. To add more parties, repeat steps 8 through 12.
Note: You can use 2 and 5 to scroll through and see the numbers and names (if
available) of the parties in the conference call. When a name is displayed,
pressing 4 drops the displayed party from the call.
If any party in the conference hangs up (including the party that began the conference), all other
parties in the conference are still connected.
Setting Up Multiple Conferences (for Sylantro Server only)
Note: The 6753i is limited to 9 conferences (a single conference each on lines 1
through 9).
1. Start Conference 1 using the procedures in the previous section, “Setting Up a Conference and
Adding Multiple Parties (for Sylantro and Broadsoft Servers)”.
2. When you are finished adding all required parties to Conference 1, press an available Line
Key to start Conference 2. You are Party 1 on Conference 2. Call Party 2.
3. When Party 2 answers, press the Conf Key.
4. Press an available Line Key.
5. Call Party 3 for Conference 2.
6. When Party 3 answers, press the Conf Key to join Parties 1 (which is yourself), Party 2, and
Party 3 on Conference 2.
You now have two active conferences on two different lines.
Note: When you are connected to multiple conference calls, and you put a
conference on hold, the conference may be on hold for a limited period of time
before it is disconnected. Contact your System Administrator for more
information.
If any party in a conference hangs up (including the party that began the conference), all other
parties in the conference are still connected.
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Joining Additional Parties to Active Conferences
In centralized conferencing, you can join multiple incoming or outgoing calls to active
conferences. Before following this procedure, at least one active conference must exist on your
phone.
1. As Party 1, pickup the handset or press the speakerphone key.
A line opens up.
2. Call Party 2 by dialing their number (or answer an incoming call of a Party).
3. Wait for Party 2 to answer. When Party 2 answers, you can consult with them before adding
them to the conference.
4. Press the Conf Key.
5. Press the Line Key that has the active conference. (For example, Line 1 and Line 2 both
have active conferences. Pressing Line 1 joins Party 1 and Party 2 to the conference on Line
1. Pressing Line 2 joins Party 1 and Party 2 to the conference on Line 2.)
6. Press the Conf Key again to join the Parties to the active conference.
Ending a Conference and Transferring Remaining Parties
The 6753i allows a Host to drop from a 3-way conference and let the other two parties remain
connected by pressing a Xfer key.
Notes:
1. The 6753i does not support scrolling between lines.
2. The Caller ID of the dropped Host still displays on the remaining parties’ phones.
If you are the Host of a conference and want to leave that conference:
•
While in a 3-way conference press the Xfer
key on the phone.
Your phone leaves the 3-way conference but the remaining parties are still connected to the
conference.
Ending Calls
IP Phone UI
To end a call, you first need to connect or reconnect to the call if not already connected (for example,
if your caller is on hold). Press
or the line/call appearance button of the active call to end
the call. If connected through the handset, you can also place the handset back on hook to end
the call.
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Managing Calls
The 6753i has several features that make it easier to manage calls, and to keep track of your caller
history, as well as your business and personal contacts.
These features include:
•
Directory List
•
Callers List
•
Call Forwarding
•
Missed Calls Indicator
•
Voicemail
Directory List
The Directory List is your personal phone book, conveniently stored within your phone. You can
enter up to 200 entries into the 6753i Directory by adding them manually, or by saving the number
and name from other lists stored on your phone. You can also dial directly from a directory entry.
Each entry can contain a maximum of 16 letters and numbers. On the 6753i, you access the
Directory by pressing the Directory Key (Key 3).
Accessing Your Directory
IP Phone UI
Use the following procedure to access your Directory List. Use the following illustration as a
reference.
Directory
Key (Key 3)
1. Press the Directory Key (Key 3). The directory displays the number of entries in your list. If
the Directory list is empty, "Directory Empty/Use Save to add" is displayed.
Directory empty
Use Save to add
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2. You can access entries by pressing 2 and 5 to scroll through the list.
3. To search for an entry by name, press the dial pad number corresponding to the first letter of
the name (for example, press 7 for the letter P). Continue to press the dial pad number to
access other letters on the same key (for example, press 7 three times for ‘Ron’). If there are
multiple entries under the same letter, you can use 2 and 5 to scroll through the list, or
continue to press the next letters of the name to find a better match.
4. To dial the displayed number press
or just lift the handset or press any Line Key.
5. Press the Directory Key to cancel.
Sorting Entries and Quick Search Feature
You can also sort multiple numbers according to preference and perform a quick-search feature
that allows you to enter the first letter that corresponds to a name in the Directory to find specific
line items. The phone displays the first name with this letter.
Note: The quick-search feature in the Directory List works only when the
Directory is first accessed.
Managing the Directory List
From the Directory List in the IP Phone UI, you can perform the following:
128
•
“Add a New Entry to the Directory List” (page 129)
•
“Edit an Entry in the Directory List” (page 131)
•
“Delete an Entry from the Directory List” (page 132)
•
“Save an Entry to the Directory List” (page 133)
Model 6753i IP Phone User Guide
Add a New Entry to the Directory List
IP Phone UI
Use the following procedures to add a new entry to the Directory List. Use the following
illustration as a reference.
Save Key
Delete Key
Directory
Key
Notes:
1. Use the 3 Key when required for backspacing.
2. You can exit the entry process any time by pressing the
Key.
1. Press the Directory Key (Key 3).
2. Press Save (Key 1).
The "Enter Number" prompt displays.
3. Enter a phone number using the numbers on the keypad and press Save. To backspace and
erase a mistake, press 3 or press the Delete Key (Key 2).
The "Press 1st letter to enter name" prompt displays.
4. Enter a name to associate with the phone number you just entered, and press Save. Use the
keypad to select the letters. Continue to press the number key to access the next letter for that
key (for example, press 2 three times to access C). Press 4 to move to the next space, or wait
a moment and the cursor automatically advances. To insert a space between letters, press 4.
To backspace and erase a mistake, press 3 or press the Delete Key.
The "Line" prompt displays. The default is Line 1.
5. If you want to save the new Directory entry to use Line 1, press Save to save the new entry to
the Directory List.
If you want the new entry to use a different line, use the 2 key to select a different Line and
press Save.
The new entry you added is saved to the Directory List.
Saved: Directory
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Adding an Entry to the Directory List from the Save Key
You can also add a new entry to the Directory List from the Save Key (Key 1).
Notes:
1. Use the 3 Key when required for backspacing.
2. You can exit the entry process any time by pressing the
Directory Key.
Key or the
1. Press the Save Key.
The "Save to?" prompt displays.
2. Press the Directory Key.
The "Enter Number" prompt displays.
3. Enter a phone number using the numbers on the keypad and press Save. To backspace and
erase a mistake, press 3 or press the Delete Key (Key 2).
The "Press 1st letter to enter name" prompt displays.
4. Enter a name to associate with the phone number you just entered, and press Save. Use the
keypad to select the letters. Continue to press the number key to access the next letter for
that key (for example, press 2 three times to access C). Press 4 to move to the next space, or
wait a moment and the cursor automatically advances. To insert a space between letters,
press 4. To backspace and erase a mistake, press 3 or press the Delete Key.
The "Line" prompt displays. The default is Line 1.
5. If you want to save the new Directory entry to use Line 1, press Save to save the new entry
to the Directory List.
If you want the new entry to use a different line, use the 2 key to select a different Line and
press Save.
The new entry you added is saved to the Directory List.
Saved: Directory
John Burns
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Model 6753i IP Phone User Guide
Edit an Entry in the Directory List
IP Phone UI
Use the following procedure to edit an entry in the Directory List. Use the following illustration as
a reference.
Save Key
Directory
Key
1. Press the Directory Key.
2. Access the entry you want to edit by pressing the first letter of the name on the dial pad, or use
2 and 5 to scroll through the list to find the name.
3. To begin editing, press 3. Press 3 again to erase the numbers or letters to the left or use the
dial pad to enter additional digits or characters once you have saved the number.
If you don't want to change the number or name just press the Directory Key or the
Key
at any time to exit.
4. Press the Save Key to finish.
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Delete an Entry from the Directory List
You can delete a single entry from the Directory List, or you can delete all entries from the
Directory List.
IP Phone UI
Use the following procedures to delete a single entry or all entries from the Directory List. Use
the following illustration as a reference.
Delete Key
Directory
Key
Delete a Single Entry
1. Press the Directory Key.
2. Press 2 and 5 to find the entry you want to delete.
3. Press the Delete Key.
The "DELETE again to erase this item" prompt displays.
DELETE again to
erase this item
4. Press the Delete Key again at the prompt to erase the entry.
Delete All Entries
1. Press the Directory Key.
2. Press the Delete Key.
The "DELETE again to erase all items" prompt displays.
DELETE again to
erase all items
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Model 6753i IP Phone User Guide
3. Press the Delete Key again to erase all entries from the Directory List.
The "Directory empty" prompt displays.
Directory empty
Use Save to add
Save an Entry to the Directory List
You can save entries (names and numbers) from other sources to your Directory using any of the
following methods:
•
Saving from the Display
•
Saving from the Caller List
•
Saving from the Redial List
Saving from the Display
IP Phone UI
You can save the name and/or number displayed on your screen during a call to the Directory List,
or to one of your programmable keys using the following procedure. Use the following illustration
as a reference.
Save Key
Directory
Key
1. Press the Save Key during the call.
Save to?
John Burns
9054550055
2. Press the Directory Key or an empty programmable key. If a name is displayed both the
number and name are saved in the Directory List or the programmable key. If no name or
"Unknown Name" displays, you can enter the name using the dial pad.
3. Press the Save Key to finish.
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Saving from the Callers List
IP Phone UI
Use the following procedure to save names/numbers from the Callers List to the Directory. Use
the following illustration as a reference.
Save Key
Directory
Key
Callers List
Key
1. Press the Callers List Key (Key 4).
2. From the Callers List, scroll through the list to find the name and number that you want to
save to your Directory.
3. Press the Save Key.
4. Press the Directory Key to save the number you selected to the Directory List. If the name is
displayed with the number, both are saved to the Directory. If no name is displayed, you can
enter the name using the dial pad.
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Saving from the Redial List
IP Phone UI
Use the following procedure to save names/numbers from the Redial List to the Directory. Use the
following illustration as a reference.
Save Key
Directory
Key
Redial List
Key
1. Press the Redial List Key (
).
2. From the Redial List, scroll through the list to find the name and number that you want to save
to your directory.
3. Press the Save Key.
4. Press the Directory Key to save the number you selected to the Directory List. If the name is
displayed with the number, both are saved to the Directory. If no name is displayed, you can
enter the name using the dial pad.
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Downloading the Directory List to Your PC
You can download the Directory List to your PC via the Aastra Web UI. The phone stores the
directorylist.csv file to your PC in comma-separated value (CSV) format.
You can use any spreadsheet application to open the file for viewing. The following is an
example of a Directory List in a spreadsheet application. The file displays the name, phone
number, and line number for each Directory entry.
Note: Your System Administrator can populate your IP phone Directory List
with server directory files. Contact your System Administrator for more details.
Download the Directory List
Use the following procedure to download the Directory List to your PC using the Aastra Web
UI.
Aastra Web UI
1. Click on Operation->Directory.
2. In the Directory List field, click on Save As.
A File Download message displays.
3. Click OK.
4. Enter the location on your computer where you want to download the Directory List and
click SAVE.
The callerslist.csv file downloads to your computer.
5. Use a spreadsheet application to open and view the Directory List.
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Model 6753i IP Phone User Guide
Callers List
The Callers list is a stored log of your incoming calls. The 6753i IP Phone stores information for
up to 200 incoming calls in the Callers list.
By default, the Callers List Key is Key 4 on the top left of your phone.
Callers List Key
Note: Your System Administrator can create a custom Callers List XML
application allowing you to access the Callers List via an XML Key instead of the
Callers List Key. This allows you to configure the Callers List Key with other
functions if required. Contact your System Administrator for more information.
Your phone logs the number and name (if available) of the caller, when they last called, and the
number of times they tried to reach you. When the Callers list is full, the oldest call records are
deleted to accommodate the information of new callers.
If the phone number of an incoming or outgoing call matches a number that you have programmed
with a name in a programmable key or in the Directory List, the Callers List displays the name and
number.
The display shows you how many callers have been added to the list since you last checked it.
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Caller’s List Screen Display
Display Item
Description
450-349-0438
Indicates you have returned the call from the
Callers list.
N MAR 04 3:30pm 2x
"N" indicates a new call.
XX New Callers
When you’re not on the telephone and not in the
Callers list, the display shows you how many
callers have been added to the list since you last
checked it.
Indicates an unanswered call in the Callers list.
Indicates an answered call in the Callers list.
Indicates a Call Waiting call in the Callers list.
Indicates an incoming Call Waiting call.
John Burns
9054550055
Jun 8 2:41pm 2X
"2x" indicates this caller has called twice. The
display shows the date and time of the last call
from that caller.
You can view, scroll, and delete line items in the Callers List from the IP phone UI. You can also
directly dial from a displayed line item in the Callers List.
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Model 6753i IP Phone User Guide
Accessing the Callers List
IP Phone UI
Use the following procedure to access the Callers List. Use the following illustration as a
reference.
Callers List
Key
Handsfree
Button
1. Press the Callers List Key. Press 2 and 5 to move through the Callers list. Press 2 to see the
most recent call, or 5 to see the oldest call on your list.
2. To dial the displayed number just press
or lift the Handset or press any line keys.
3. Press the Callers List Key to cancel.
Editing Entries in the Callers List
Important: The Caller List does not save changes. Editing in the Callers List is generally used if
you plan to call the number and need to add a prefix.
In the Callers List, if a dial pad key is pressed when a number and/or a name is displayed, the
cursor automatically adds the digit at the left side of the number to enable the entry of the prefix.
007
N
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John Burns
9054550055
Jun 8 2:55pm
139
IP Phone UI
Use the following procedure to edit the Callers List. Use the following illustration as a reference.
Callers List
Key
Handsfree
Button
1. Press the Callers List Key.
2. Press 2 and 5 to find the entry you want to edit. Press 2 to view the most recent call, or 5 to
see the oldest call on your list.
3. Press any key on the dial pad to begin editing.
4. To move the cursor one digit to the right, press 4. To erase one digit to the left of the cursor,
press 3.
5. To dial the displayed number press
140
, or just lift the handset, or press any line keys.
Model 6753i IP Phone User Guide
Deleting Entries From the Callers List
You can delete individual items from the Callers List, or you can delete all items in the Callers
List.
IP Phone UI
Use the following procedure to delete an individual item from the Callers List. Use the following
illustration as a reference.
Delete Key
Callers List
Key
1. Press the Callers List Key.
2. Press 2 and 5 to find the item you want to delete.
3. Press the Delete Key.
4. Press the Delete Key again at the prompt to erase the item.
IP Phone UI
Use the following procedure to delete all items from the Callers List.
1. Press the Callers List Key.
2. Press the Delete Key.
3. Press the Delete Key again at the prompt to erase all items.
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Downloading the Callers List to Your PC
You can download the Callers List to your PC for viewing using the Aastra Web UI. When you
download the Callers List, the phone stores the callerlist.csv file to your computer in
comma-separated value (CSV) format.
You can use any spreadsheet application to open the file for viewing. The following is an
example of a Callers List in a spreadsheet application. This file displays the name, phone
number, and the line that the call came in on.
Download the Callers List
Use the following procedure to download the Callers List to your PC using the Aastra Web UI.
Aastra Web UI
1. Click on Operation->Directory.
2. In the Callers List field, click on Save As.
A File Download message displays.
3. Click OK.
4. Enter the location on your computer where you want to download the Callers List and click
SAVE.
The callerslist.csv file downloads to your computer.
5. Use a spreadsheet application to open and view the Callers List.
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Model 6753i IP Phone User Guide
Account Configuration (DND and Call Forwarding)
The 6753i has a feature that allows you to configure “Do Not Disturb” (DND) and “call
forwarding” (CFWD) for multiple accounts on the phone. You can set specific modes for the way
you want the phone to handle DND and CFWD. The three modes you can set on the phone for
these features are:
•
Account
•
Phone
•
Custom
The following paragraphs describe account-based DND and CFWD:
•
DND Account-Based Configuration
•
Call Forward Account-Based Configuration
DND Account-Based Configuration
"Do Not Disturb" (DND) is a feature on the phone that prevents the phone from ringing and
receiving incoming calls. When DND is enabled with "call forwarding" (CFWD), any incoming
calls can be call forwarded to voicemail or another number. See "“Call Forward Account-Based
Configuration”" on page 148 for more information about call forwarding to other numbers.
On the 6753i, you can set DND on the phone-side for a specific account or for all accounts on the
phone. You can set three modes for DND using the Aastra Web UI at the path, Basic
Settings->Preferences->General->DND Key Mode: Account, Phone (default), and Custom.
DND performs according to the mode you set.
You can then configure a DND key (for the phone or for an expansion module) using the Aastra
Web UI at the path, Operation->Programmable Keys. You can enable and disable DND by
toggling the key, or by setting DND for a specific account at the path,
Basic Settings->Account Configuration. Once you enable DND, "DND" displays on the LCD for
the applicable account.
1
Screenname1
DND On
Jan 1 12:96
Note: If there is only one account configured on the phone, then the mode
setting is ignored and the phone behaves as if the mode was set to “Phone”.
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The following describes the key behavior for each DND mode.
•
Account - DND key toggles the account in focus on the IP Phone UI, to ON or OFF if DND
enabled for that account.
•
Phone - (default) DND key toggles all accounts on the phone to ON or OFF.
•
Custom - DND key displays custom screens on the IP Phone UI. User can select whether to
enable/disable DND per account, enable DND on all accounts, or disable DND on all
accounts.
The following table describes the key and Message Waiting Indicator (MWI) LEDs when you
enable DND on the IP Phone.
Key LED Behavior
for All Modes
MWI LED Behavior
for All Modes
DND key LED RED if current
account in focus has DND ON.
DND key LED OFF when current
account in focus has DND
disabled.
MWI LED ON if current account in
focus has DND ON.
MWI LED OFF if current account in
focus has DND OFF.
Note: If you make changes to the configuration for DND via the IP Phone UI,
you must refresh the Aastra Web UI screen to see the changes.
Configuring a DND Key
To configure a DND key, see the section, “Do Not Disturb (DND) Key” on page 64.
Note: If there is no DND key configured or if it is removed, DND is disabled on
the IP Phone.
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Configuring DND Using the Aastra Web UI.
Aastra Web UI
Use the following procedure to configure DND using the Aastra Web UI.
1. Click on Basic Settings->Preferences->General
2. In the “DND Key Mode” field, select a “do not disturb” (DND) mode to use on the phone.
Valid values are: Account, Phone (default), Custom. Default is Phone.
•
account
Sets DND for a specific account. DND key toggles the
account in focus on the phone to ON or OFF.
•
phone
(default) Sets DND ON for all accounts on the phone. DND key
toggles all accounts on the phone to ON or OFF.
•
custom
Sets the phone to display custom screens after pressing
the DND key, that list the account(s) on the phone.
The user can select a specific account for DND, turn
DND ON for all accounts, or turn DND OFF for all accounts.
Notes:
1. If there is only one account configured on the phone, then the mode setting is
ignored and the phone behaves as if the mode was set to “Phone”.
2. Using the Aastra Web UI, if you change the DND Key Mode to “phone”, all
accounts synchronize to the current setting of Account 1.
3. Click Save Settings. The changes takes affect immediately without a reboot.
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4. Click on Basic Settings->Account Configuration.
5. For each account, enable DND by placing a check mark in the box. Disable DND by
unchecking the box.
Notes:
1. If you selected “Account” or “Custom” mode in step 2, you can enable/
disable each account or all accounts as applicable. If you selected “Phone” mode,
the first account allows you to change the DND status for all accounts.
2. Number and name of accounts that display to this screen are dependant on the
number and name of accounts configured on the phone. In the screen in step 4,
Screenname1 is configured on Line 1, Screenname2 is configured on Line 2, and
Screenname3 is configured on Line 3. Only your Administrator can create
accounts for your phone. Contact your Administrator for more information.
6. Click Save Settings. The changes takes affect immediately without a reboot.
Using DND Modes via the IP Phone UI
After you add a DND key to your phone, you can toggle the DND state using this key on the
phone. Use the following procedure to enable/disable DND on the IP Phone.
IP Phone UI
The following procedures assume you have already configured a DND key AND assumes there
are three accounts configured on the phone.
Notes:
1. If there is no DND key configured or if it is removed, DND is disabled on the
IP Phone.
2. If there is only one account configured on the phone, then the mode setting is
ignored and the phone behaves as if the mode was set to “Phone”.
3. Using the Aastra Web UI, if you change the DND key mode to “phone”, all
accounts synchronize to the current setting of Account 1.
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DND in Account Mode
1. With the account in focus on the IP Phone UI, press the DND key to toggle DND ON or OFF
for the account.
2. Use the RIGHT and LEFT arrow keys to scroll through each account.
1
Screenname1
DND On
Jan 1 12:96
3
2
Screenname2
Jan 1 12:96
Screenname3
DND On
Jan 1 12:96
In the above example, Screenname1, Screenname2, and Screenname3, are three accounts
configured on the phone. Only Screenname1 and 3 have DND ON. Screenname 2 has DND OFF.
DND in Phone Mode (Default)
1. Press the DND key to toggle DND ON or OFF for all accounts on the phone. Toggling to ON
enables DND on all accounts on the phone. Toggling to OFF disables DND on all accounts on
the phone.
2. Use the RIGHT and LEFT arrow keys to scroll through each account.
1
Screenname1
DND On
Jan 1 12:96
3
2
Screenname2
DND On
Jan 1 12:96
Screenname3
DND On
Jan 1 12:96
In the above example, toggling Screenname1 to DND ON, enabled DND for Screenname2 and 3
also.
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DND in Custom Mode
1. Press the DND key on the phone. The screen displays a list of the accounts on the phone and
allows you to enable/disable a specific account or all accounts.
2. Use the UP and DOWN arrow keys to scroll through the accounts.
DND
1. Screenname1
Change
Done
DND
X
2. Screenname2
Change
Done
DND
3. Screenname3
Change
Done
DND
4. All Off
Done
Set
DND
5. All On
Done
Set
In the above example, Screenname1 and 3 have DND ON as indicated by a check mark ().
Screenname2 has DND off as indicated by an X. Items 4 and 5 allow you to disable or enable
DND on all accounts, respectively.
3. Use the CHANGE key to enable or disable DND for a specific account.
4. Use the SET key to enable/disable DND for all accounts.
5. After making the change, press DONE and then Confirm (#) to save the change. Pressing
Apply Changes?
0 Cancel
# Confirm
Cancel (0) cancels the attempted change. The following screen displays after pressing a
DONE key:
Call Forward Account-Based Configuration
Call Forward (CFWD) on the IP phone allows incoming calls to be forwarded to another
destination.
On the 6753i, you can set Call Forward (CFWD) on the phone-side for a specific account or for
all accounts on the phone. You can set three modes for CFWD using the Aastra Web UI at the
path, Basic Settings->Preferences->General->Call Forward Key Mode:
•
Account (default)
•
Phone
•
Custom
CFWD performs according to the mode you set.
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You can configure CFWD using the Aastra Web UI at the path,
Basic Settings->Account Configuration, OR you can configure CFWD using the IP Phone UI at
the path, Options->Call Forward.
Using the Aastra Web UI at the path, Operation->Programmable Keys, you can also configure a
CFWD key (on the phone or on an expansion module) to use as a shortcut for accessing the CFWD
menu on the phone.
The following describes the behavior for each CFWD mode.
•
Account - (default) The account mode allows you to configure CFWD on a per account basis.
Pressing a configured CFWD key applies to the account in focus.
•
Phone - The Phone mode allows you to set the same CFWD configuration for all accounts
(All, Busy, and/or No Answer). When you configure the initial account, the phone applies the
configuration to all other accounts. (In the Aastra Web UI, only the account you configured is
enabled. All other accounts are grayed out but set to the same configuration.) Using the Aastra
Web UI, if you make changes to that initial account, the changes apply to all accounts on the
phone.
•
Custom - The Custom mode allows you to configure CFWD for a specific account or all
accounts. You can configure a specific mode (All, Busy, and/or No Answer) for each account
independently or all accounts. On the 6753i, you can set all accounts to ALL On or ALL Off.
Note: If there is only one account configured on the phone, then the mode
setting is ignored and the phone behaves as if the mode was set to “Phone”.
You can enable different CFWD rules/modes independently (for example, you can set different
phone numbers for Busy, All, and NoAns modes and then turn them on/off individually).
The following table describes the key and Message Waiting Indicator (MWI) LEDs when you
enable CFWD on the IP Phone.
Key LED Behavior
for All Modes
MWI LED Behavior
for All Modes
CFWD key LED RED if CFWD All,
CFWD Busy, or CFWD No Answer
is enabled for the account in focus.
CFWD key LED OFF if any CFWD
mode is disabled.
MWI LED ON if current account in
focus has CFWD ALL enabled.
MWI LED OFF if CFWD All is
disabled.
Note: If you make changes to the configuration for CFWD via the IP Phone UI,
you must refresh the Aastra Web UI screen to see the changes.
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Configuring CFWD Using the Aastra Web UI
Aastra Web UI
Use the following procedure to configure CFWD using the Aastra Web UI.
1. Click on Basic Settings->Preferences->General
2. In the “Call Forward Key Mode” field, select a call forward mode to use on the phone.
Valid values are: Account, Phone, Custom. Default is Account.
•
Account - (default) The account mode allows you to configure CFWD on a per account
basis. Pressing a configured CFWD key applies to the account in focus.
•
Phone - The Phone mode allows you to set the same CFWD configuration for all accounts
(All, Busy, and/or No Answer). When you configure the initial account, the phone applies
the configuration to all other accounts. (In the Aastra Web UI, only the account you
configured is enabled. All other accounts are grayed out but set to the same configuration.)
Using the Aastra Web UI, if you make changes to that initial account, the changes apply to
all accounts on the phone.
•
Custom - The Custom mode allows you to configure CFWD for a specific account or all
accounts. You can configure a specific state (All, Busy, and/or No Answer) for each account
independently or all accounts. On the 6753i, you can set all accounts to ALL On or ALL
Off.
Note: If there is only one account configured on the phone, then the mode
setting is ignored and the phone behaves as if the mode was set to “Phone”.
3. Click Save Settings.
The changes takes affect immediately without a reboot.
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Model 6753i IP Phone User Guide
4. Click on Basic Settings->Account Configuration.
The illustration above shows 3 accounts configured on the phone. Accounts must be set up by
your System Administrator.
5. For each account, enable the CFWD state by placing a check mark in one or more of the
following “State” fields:
•
All
•
Busy
•
No Answer
The “All” option forwards all incoming calls for this account to the specified phone number
regardless of the state of the phone. The phone can be in the Busy or No Answer states, or can
be in the idle state. The phone still forwards all calls to the specified number.
The “Busy” option call forwards incoming calls only if the account is in the busy state. The
calls are forwarded to the specified phone number.
The “No Answer” option call forwards incoming calls only if the account rings but is not
answered in the defined number of rings. The call gets forwarded to the specified number.
Note: You can use the “Busy” and “No Answer” states together using different
forwarding phone numbers. If these states are enabled for an account (the “All”
state is disabled), and the phone is in the busy state when a call comes in, the
phone can forward the call to the specified phone number (for example,
voicemail). If there is no answer on the phone after the specified number of rings,
the phone can forward the call to a different specified number, such as a cell
phone number.
6. For each account, in the “Number” field, enter the phone number for which you want the
incoming calls to forward to if the phone is in the specified state.
If using the “Account” mode or “Custom” mode, you can enter different phone numbers for
each account.
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Notes:
1. If you selected “Account” mode in step 2, you can enable/disable each
account or all accounts as applicable. You can enter different phone number for
each enabled state.
If you selected “Custom” mode, you can enable/disable each account or all
accounts as applicable. You can enter different phone numbers for each enabled
state.
If you selected “Phone” mode, all accounts are set to the same CFWD
configuration (All, Busy, and/or No Answer) as Account 1 on the phone. (In the
Aastra Web UI, only Account 1 is enabled. All other accounts are grayed out but
use the same configuration as Account 1.)
Using the Aastra Web UI, if you make changes to Account 1, the changes apply
to all accounts on the phone. Using the IP Phone UI, if you make changes to any
other account other then Account 1, the changes also apply to all accounts on the
phone. When enabling a CFWD state, you must specify a phone number for the
phone to CFWD to. The number you specify applies to all accounts of the same
mode.
2. Number and name of accounts that display to this screen are dependant on the
number and name of accounts configured on the phone. In the screen in step 4,
Screenname1 is configured on Line 1, Screenname2 is configured on Line 2, and
Screenname3 is configured on Line 3. The name for the account is specified by
your System Administrator. Contact your System Administrator for more
information.
7. For the "No Answer" state, in the “No. Rings” field, enter the number of times that the
account rings before forwarding the call to the specified number. Valid values are 1 through
20. Default is 1.
When using the “Account” mode or “Custom” mode, you can enter a different number of
rings for each account. If you use the Aastra Web UI to change the Call Forward Key Mode
to “Phone”, all accounts synchronize to Account 1.
8. (Optional) You can configure a Call Forward key on your phone to access the Call Forward
menus if desired. You can also access the Call Forward menu from the IP Phone UI at the
path, Options->Call Forward. To create a Call Forward key, see “Call Forward Key” on
page 87.
9. Click Save Settings.
The changes takes affect immediately without a reboot.
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Model 6753i IP Phone User Guide
Using CFWD via the IP Phone UI
Once CFWD is enabled on your phone, you can access and change the configuration using the IP
Phone UI or the Aastra Web UI. You can access the CFWD menus by pressing a pre-configured
Call Forward key, or by selecting Options->Call Forward from the IP Phone UI.
The following procedure assumes you have already configured a CFWD key AND assumes there
are three accounts configured on the phone.
Notes:
1. If there is no CFWD key configured on the phone or it is removed, you can
still enable CFWD via the IP Phone UI at the path Options->Call Forward.
2. If there is only one account configured on the phone, then the mode setting is
ignored and the phone behaves as if the mode was set to “Phone”.
3. Using the Aastra Web UI, if you change the CFWD key mode to “Phone”, all
accounts synchronize to the current setting of Account 1.
CFWD in Account Mode
1. Use the RIGHT and LEFT arrow keys to scroll through each account.
1
Screenname1
CFWD All
Jan 1 12:96
2
3
Screenname2
Jan 1 12:96
Screenname3
CFWD Busy
Jan 1 12:96
In the above example, Screenname1, Screenname2, and Screenname3, are three accounts
configured on the phone. Screenname1 has “CFWD All” enabled, Screenname 2 has CFWD
disabled as indicated by no message displayed, and Screenname3 has “CFWD Busy” enabled.
2. Press the Call Forward key. The Call Forward Mode screen displays. Use the UP and
DOWN arrow keys to scroll through each state type.
Indicates
CFWD Enabled
Indicates
no CFWD
phone number
configured
Indicates
CFWD Disabled
Cfwd Mode
1. All
Done
Change
Cfwd Mode
2. Busy
Done
Change
Cfwd Mode
3. NoAns
Done
X
Change
Cfwd Mode
4. All Off
Done
Set
Cfwd Mode
5. All On
Done
Set
!
In the above example, CFWD All is enabled as indicated by a check mark (), CFWD Busy
is enabled but no call forward phone number configured as indicated by a !, and CFWD
NoAns is disabled, as indicated by an X.
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3. Select a state for the account(s) in focus using the UP and DOWN arrow keys.
You can enable/disable any or all of the following states for an account:
•
All - Enables CFWD All for an account and forwards all incoming calls for that account, to
the specified number.
•
Busy - Enables CFWD Busy for an account and forwards incoming calls to a specified
number if DND has been enabled for that account OR if the account is currently engaged in
another call.
•
No Answer - Enables CFWD NoAns for an account and forwards incoming calls to a
specified number if the call has not been answered for the specified number of rings.
Note: If CFWD All AND CFWD Busy AND CFWD NoAns are all enabled
(and/or if the account has DND enabled), the CFWD All settings take precedence
over CFWD Busy and CFWD NoAns.
You can also use the following keys if required:
•
All Off - Disables all CFWD states for the current account in focus.
•
All On - Enables all CFWD states for the current account in focus.
4. Press the CHANGE key for the state you selected in step 3. Scroll to the CFWD State
screen. This displays the current state of the mode you selected. In the following example,
the CFWD All state is ON.
CFWD State Screen
to view
1. Cfwd State
On
Done
Change
1. Cfwd All
Use
Change
Cfwd State
On
Next
Cfwd State
Off
Next
Set
Set
5. Press the CHANGE key in the CFWD State screen. Press NEXT to toggle the state of the
CFWD mode ON or OFF. In the example in Step 4, you press NEXT to change the option to
OFF.
6. Press SET to save the change.
7. In the CFWD State screen, press the DOWN arrow key to scroll to the CFWD Number
screen and press CHANGE.
.
1. Cfwd All
Use
to view
1. Cfwd State
On
Done
Change
CFWD Number Screen
2. Cfwd Number
Done
154
Change
Change
Cfwd Number
__
Cancel
Set
Model 6753i IP Phone User Guide
8. Enter a phone number to apply to the current state in focus. When the phone is in the state you
specified, and a call comes into the phone, it forwards the call to the number you specify.
9. Press SET to save the change.
10. For the CFWD No Answer state, In the CFWD Number screen, press the DOWN arrow key
to scroll to the CFWD No. Rings screen and press CHANGE.
1. Cfwd NoAns
Use
to view
1. Cfwd State
On
Done
Change
2. Cfwd Number
CFWD No. Rings Screen
Done
Change
Change
3. No. Rings
Done
Change
No. Rings
1
Next
Set
11. Press NEXT to select the number of rings to apply to the phone for call forwarding incoming
calls. Valid values are 1 to 20. Default is 1.
When the phone receives an incoming call, and call forward is configured on the phone, the
phone rings the number of times you specify in the No. Rings screen, and then forwards the
call if there is no answer.
12. Press SET to save the change.
13. Press DONE to save CFWD All Number, CFWD All State, CFWD Busy Number, CFWD
Busy State, CFWD No Answer Number, CFWD No Answer State, CFWD No Answer Rings.
Each time you press DONE, the following “Apply Changes” screen displays.
Apply Changes?
0 Cancel
# Confirm
14. Press # to confirm the change(s) each time the “Apply Changes” screen displays. All changes
are saved to the phone.
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155
CFWD in Phone Mode
1. Use the RIGHT and LEFT arrow keys to scroll through each account.
1
Screenname1
CFWD All
Jan 1 12:96
2
Screenname2
CFWD All
Jan 1 12:96
3
Screenname3
CFWD All
Jan 1 12:96
In the above example, Screenname1, Screenname2, and Screenname3, are three accounts
configured on the phone. All three accounts have CFWD enabled as indicated by the
“CFWD All” message.
Note: In ”Phone” mode, when you change the call forward configuration for an
account, the change applies to all accounts.
2. Press the Call Forward key. The Call Forward menu displays. Use the UP and DOWN
arrow keys to scroll through each state type.
Indicates
CFWD ALL
enabled
Indicates
no CFWD
phone number
configured for
Busy
Indicates
CFWD NoAns
enabled
Cfwd Mode
1. All
Done
Change
Cfwd Mode
2. Busy
Done
Change
Cfwd Mode
3. NoAns
Done
Change
Cfwd Mode
4. All Off
Done
Set
Cfwd Mode
5. All On
Done
Set
!
In the above example, the account has CFWD All and CFWD NoAns enabled as indicated
by a check mark (). The CFWD Busy setting is enabled but no call forward phone number
is configured as indicated by a !.
3. Select a state using the UP and DOWN arrow keys.
You can enable/disable a specific account on the phone with any or all of the following
states. However, the configuration you set will apply to all accounts on the phone.
156
•
All - Enables CFWD All on the phone and forwards all incoming calls to the specified
number.
•
Busy - Enables CFWD Busy on the phone and forwards incoming calls to a specified
number if DND has been enabled OR if the phone is currently engaged in another call.
•
No Answer - Enables CFWD NoAns on the phone and forwards incoming calls to a
specified number if the call has not been answered for the specified number of rings.
Model 6753i IP Phone User Guide
Note: If CFWD All AND CFWD Busy AND CFWD NoAns are all enabled
(and/or if the account has DND enabled), the CFWD All settings take precedence
over CFWD Busy and CFWD NoAns.
You can also use the following keys if required:
•
All Off - Disables all CFWD states for the phone.
•
All On - Enables all CFWD states for the phone.
Note: In “Phone” mode, the initial configuration you set for an account applies
to all the accounts on the phone.
4. Press the CHANGE key for the mode you selected in Step 2. Scroll to the CFWD State screen.
This screen displays the current state of the mode you selected. In the following example, the
CFWD All state is ON.
Use
CFWD State
Screen
to view
1. Cfwd State
On
Done
Change
1. Cfwd All
Change
Cfwd State
On
Next
Cfwd State
Off
Next
Set
Set
5. Press the CHANGE key in the CFWD State screen. Press NEXT to toggle the state of the
CFWD state ON or OFF. In the example in Step 4, you press NEXT to change the option to
OFF.
6. Press the SET key to save the change.
7. In the CFWD State screen, press the DOWN arrow key to scroll to the CFWD Number screen
and press CHANGE
1. Cfwd All
Use
to view
1. Cfwd State
On
Done
CFWD Number
Screen
Change
2. Cfwd Number
Done
Change
Change
Cfwd Number
__
Cancel
Set
8. Enter a phone number to apply to the current state in focus. When the phone is in the state you
specified, and a call comes into the phone, it forwards the call to the number you specify.
9. Press SET to save the change.
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157
10. For the CFWD No Answer state, in the CFWD Number screen, press the DOWN arrow
key to scroll to the CFWD No. Rings screen and press CHANGE.
1. Cfwd NoAns
Use
to view
1. Cfwd State
On
Done
Change
2. Cfwd Number
Done
CFWD No.
Rings Screen
Change
Change
3. No. Rings
Done
Change
No. Rings
1
Next
Set
11. Press the NEXT key to select the number of rings to apply to the phone for call forwarding
incoming calls. Valid values are 1 to 20. Default is 1.
When the phone receives an incoming call, and call forward is configured on the phone, the
phone rings the number of times you specify in the No. Rings screen, and then forwards the
call.
12. Press SET to save the change.
13. Press DONE to save CFWD All Number, CFWD All State, CFWD Busy Number, CFWD
Busy State, CFWD No Answer Number, CFWD No Answer State, CFWD No Answer
Rings.
Each time you press DONE, the following “Apply Changes” screen displays.
Apply Changes?
0 Cancel
# Confirm
14. Press # to confirm the change(s) each time the “Apply Changes” screen displays.
All the same changes are saved to all accounts on the phone.
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Model 6753i IP Phone User Guide
CFWD in Custom Mode
1. Use the RIGHT and LEFT arrow keys to scroll through each account.
1
Screenname1
CFWD All
Jan 1 12:96
2
Screenname2
CFWD Busy
Jan 1 12:96
3
Screenname3
CFWD NoAns
Jan 1 12:96
In the above example, Screenname1, Screenname2, and Screenname3, are three accounts
configured on the phone. All three accounts have CFWD enabled as indicated by the “CFWD
All”, “CFWD Busy”, and “CFWD NoAns” messages.
Press the Call Forward key. The CFWD Account screens display. Use the UP and DOWN arrow
keys to scroll through each account.
Call Forward
1. Screenname1
Change
Done
Indicates
CFWD Enabled
Call Forward
X
2. Screenname2
Change
Done
Indicates
CFWD Disabled
Call Forward
!
3. Screenname3
Change
Done
Indicates
no CFWD phone
number
configured
Call Forward
4. All Off
Done
Set
Call Forward
5. All On
Done
Set
In the above example, Screenname1 has one or more CFWD states enabled as indicated by a check
mark (). Screenname2 has one or more CFWD states disabled as indicated by an X.
Screenname3 has one or more CFWD states configured but a specific state has no call forward
phone number configured as indicated by a !. Items 4 and 5 allow you to disable or enable CFWD
on all accounts, respectively.
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2. Select an account to configure. Press the CHANGE key. The CFWD Mode screen displays.
Use the UP and DOWN arrow keys to scroll through each state screen.
Indicates
CFWD All
enabled
Indicates
no CFWD
phone number
configured for
Busy
Indicates
CFWD NoAns
enabled
Cfwd Mode
1. All
Done
Change
Cfwd Mode
2. Busy
Done
Change
Cfwd Mode
3. NoAns
Done
Change
Cfwd Mode
4. All Off
Done
Set
Cfwd Mode
5. All On
Done
Set
!
In the above example, the account has CFWD All and CFWD NoAns enabled as indicated by a
check mark (). The CFWD Busy setting is enabled for the account but has no call forward
phone number configured as indicated by a !.
3. Select a state for the account(s) in focus using the UP and DOWN arrow keys.
You can enable/disable any or all of the following states for a specific account or for all
accounts (with individual configurations):
•
All - Enables CFWD All for an account and forwards all incoming calls for that account, to
the specified number. The phone number can be different between accounts.
•
Busy - Enables CFWD Busy for an account and forwards incoming calls to a specified
number if DND has been enabled for that account OR if that account is currently engaged in
another call. The phone number can be different between accounts.
•
No Answer - Enables CFWD NoAns for an account and forwards incoming calls to a
specified number if the call has not been answered for a specified number of rings. The
phone number can be different between accounts.
Note: If CFWD All AND CFWD Busy AND CFWD NoAns are all enabled
(and/or if the account has DND enabled), the CFWD All settings take
precedence over CFWD Busy and CFWD NoAns.
You can also use the following keys if required:
160
•
All Off - Disables all CFWD states for the current account in focus or all accounts.
•
All On - Enables all CFWD states for the current account in focus or all accounts.
Model 6753i IP Phone User Guide
4. Press the CHANGE key for the mode you selected in step 2. Scroll to the CFWD State screen.
This displays the current state of the mode you selected. In the following example, the CFWD
All state is ON.
Use
CFWD State
Screen
to view
1. Cfwd State
On
Done
Change
1. Cfwd All
Change
Cfwd State
On
Next
Cfwd State
Off
Next
Set
Set
5. Press the CHANGE key in the CFWD State screen. Press NEXT to toggle the state of the
CFWD state ON or OFF. In the example in Step 4, you press NEXT to change the option to
OFF.
6. Press the SET key to save the change.
7. In the CFWD State screen, press the DOWN arrow key to scroll to the CFWD Number screen
and press CHANGE.
1. Cfwd All
Use
to view
1. Cfwd State
On
Done
CFWD Number
Screen
Change
2. Cfwd Number
Done
Change
Change
Cfwd Number
__
Cancel
Set
8. Enter a phone number to apply to the current state in focus. When the phone is in the state you
specified, and a call comes into the phone, it forwards the call to the number you specify.
9. Press SET to save the change.
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10. For the CFWD No Answer state, in the CFWD Number screen, press the DOWN arrow
key to scroll to the CFWD No. Rings screen and press CHANGE.
1. Cfwd NoAns
Use
to view
1. Cfwd State
On
Done
Change
2. Cfwd Number
Done
CFWD No.
Rings Screen
Change
Change
3. No. Rings
Done
Change
No. Rings
1
Next
Set
11. Press the NEXT key to select the number of rings to apply to the phone for call forwarding
incoming calls. Valid values are 1 to 20. Default is 1.
When the phone receives an incoming call, and call forward is configured on the phone, the
phone rings the number of times you specify in the No. Rings screen, and then forwards the
call.
12. Press SET to save the change.
13. Press DONE to save CFWD All Number, CFWD All State, CFWD Busy Number, CFWD
Busy State, CFWD No Answer Number, CFWD No Answer State, CFWD No Answer
Rings.
Each time you press DONE, the following “Apply Changes” screen displays.
Apply Changes?
0 Cancel
# Confirm
14. Press # to confirm the change(s) each time the “Apply Changes” screen displays.
All changes are saved to the phone for all accounts.
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Model 6753i IP Phone User Guide
Missed Calls Indicator
The IP phone has a "missed calls" indicator that increments the number of missed calls to the
phone. This feature is accessible from the IP phone UI only.
The number of calls that have not been answered increment on the phone’s idle screen as
"<number> New Calls". As the number of unanswered calls increment, the phone numbers
associated with the calls are stored in the Callers List. The user can access the Callers List and
clear the call from the list. Once the user accesses the Callers List, the "<number> New Calls" on
the idle screen is cleared.
Accessing and Clearing Missed Calls.
IP Phone UI
Use the following procedure to access and clear missed calls from the Callers List. Once you
display the Callers List, the "<number> New Calls" indicator clears. Use the following illustration
as a reference.
Callers List
Key
1. .Press Callers List key on the phone.
2. Use the 2 and 5 keys to scroll through the line items in the Callers List to find the line items
that have the b icon with the receiver ON. These are the missed calls to the phone.
3. To clear a line item from the Callers List, select the line item you want to delete and press the
Clear key. The line item is deleted from the Callers List.
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Voicemail
The Voicemail feature on the 6753i IP phone allows you to use a line, configured with a phone
number for dialing out, to connect to a voicemail server.
For each assigned Voicemail number, there can be a minimum of 0 or a maximum of 1 Voicemail
access phone number.
The Voicemail list displays a list of phone numbers assigned to the 6753i that have registered
voicemail accounts associated with them.
Note: The Voicemail list does not display the voicemail access number.
The phone displays up to 99 voicemail messages for an account even if the number of
voicemails exceeds the limit.
Registered account numbers/URIs that exceed the length of the screen, either with or without the
voicemail icon and the message count, are truncated with an ellipse character at the end of the
number/URI string.
The end of the Voicemail list displays the number of new voicemail messages (if any exist).
Contact your System Administrator for lines configured for Voicemail.
Using Voicemail
IP Phone UI
1. Press the key on the phone that your System Administrator set up to access voicemail. After
pressing the key, the phone dials to access the voicemail server.
2. Use the 2 and 5 keys to scroll through the line items in the Voicemail list.
3. When you have selected a line item, press the
handsfree key, 4 Scroll Right key, or
press a line key to make an outgoing call using the voicemail access phone number
associated with the line for which the voicemail account is registered.
From a selected item in the Voicemail list, you can also lift the handset (go offhook) to make
an outgoing call using the voicemail access phone number.
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Model 6753i IP Phone User Guide
Additional Features
This section describes additional features you can use on the 6753i phone.
Star Codes
All of the main call handling and extension management features using star codes can be set on
your phone by your Administrator. Contact your System Administrator for more information.
If these have not been set up, you can dial any star code commands on the 55i phone the same way
you would on a regular telephone.
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Suppress DTMF Playback
A feature on the IP phones allows you to enable or disable the suppression of DTMF playback
when a number is dialed from the keys on your phone.
When suppression of DTMF playback is disabled, and you press a key, the IP phone dials the
stored number and displays each digit as dialed, in the LCD window.
When the suppression of DTMF playback is enabled, the IP phone dials the stored number and
displays the entire number immediately in the LCD window, allowing the call to be dialed faster.
DTMF playback suppression is enabled by default. Disabling suppression of DTMF playback
can be configured using the Aastra Web UI.
Configuring Suppression of DTMF Playback
Aastra Web UI
Use the following procedure to configure suppression of DTMF playback.
Note: "Suppress DTMF Playback" is enabled by default.
1. Click on Basic Settings->Preferences->General.
2. Go to the "General" section.
3. The parameter “Suppress DTMF Playback” is enabled by default. (Disable this field by
unchecking the box). Default is enabled.
4. Click Save Settings.
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Display DTMF Digits
A feature on the IP phones allows users to enable or disable DTMF (dual-tone multi-frequency)
digits to display to the IP phone when using the keypad to dial, or when dialing from a
programmed key.
DTMF is the signal sent from the phone to the network that you generate when you press the
phone’s touch keys. This is also known as “touchtone” dialing. Each key you press on your phone
generates two tones of specific frequencies. One tone is generated from a high-frequency group of
tones and the other from a low frequency group.
If you enable the Display DTMF Digits parameter, the digits you are dialing from the keypad or or
from a programmable key display to the IP phone’s LCD display. This parameter is disabled by
default (no digits display when dialing).
You can enable the "Display DTMF Digits" parameter using the Aastra Web UI.
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Configuring Display of DTMF Digits
Aastra Web UI
Use the following procedure to configure the display of DTMF digits on the IP phone.
Note: "Display DTMF Digits" is disabled by default.
1. Click on Basic Settings->Preferences->General.
2. Enable the "Display DTMF Digits" field by checking the check box.
Disable this field by unchecking the box). Default is disabled.
3. Click Save Settings.
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Call Waiting Tone Period
You can specify a specific time period (in seconds) for the call waiting tone to play at regular
intervals on an active call using the parameter “Call Waiting Tone Period”. A value of “0” is the
default and plays the call waiting tone only once on the active call. When the incoming caller
hangs up, the call waiting tone stops on the existing active call.
You can enable or disable this feature in the Aastra Web UI.
Configuring Call Waiting Tone
Use the following procedure to configure “Call Waiting Tone Period”..
Aastra Web UI
1. Click on Basic Settings->Preferences->General
2. In the "Call Waiting Tone Period" field, enter a time period, in seconds, that the call waiting
tone will be audible on an active call when another call comes in. Default is 0 seconds.
3. When enabled, the call waiting tone plays at regular intervals for the amount of time set for
this parameter. For example, if set to “30” the call waiting tone plays every 30 seconds. When
set to “0”, the call waiting tone is audible only once on the active call.
4. Click Save Settings.
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Stuttered Dial Tone
You can enable or disable the playing of a stuttered dial tone when there is a message waiting on
the IP phone.
You can configure this feature using the Aastra Web UI.
Configuring Stuttered Dial Tone
Aastra Web UI
Use the following procedures to configure stuttered dial tone on the IP phone.
Note: "Stuttered Dial Tone" is enabled by default.
1. Click on Basic Settings->Preferences->General.
2. Stuttered dial tone is enabled by default. If required, disable the "Stuttered Dial Tone" field
by unchecking the check box.
3. Click Save Settings.
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XML Beep Support
Using the Aastra Web UI, you can enable or disable a beep to be audible when the phone receives
an XML application using the "XML Beep Support" field at the path Basic
Settings->Preferences->General. If you disable this feature, then no beep is heard when the XML
application arrives to the phone.
If your System Administrator has set a value for this feature in a custom XML application or in the
configuration files, the value you set in the Aastra Web UI overrides the Administrator’s setting.
Setting and saving the value in the Aastra Web UI applies to the phone immediately.
Configuring XML Beep Support
Aastra Web UI
Use the following procedures to configure an XML beep on the IP phone.
Note: "XML Beep Support" is enabled by default.
1. Click on Basic Settings->Preferences->General.
2. "XML Beep Support" is enabled by default. If required, disable the "XML Beep Support"
field by unchecking the check box.
3. Click Save Settings.
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Call Hold Reminder During Active Calls
The IP phones allow you to enable or disable the ability for the phone to initiate a continuous
reminder tone on the active call when another call is on hold. For example, when this feature is
enabled, and the call on Line 1 is on hold, and then the you answer a call on Line 2 and stay on
that line, a reminder tone is played in the active audio path on Line 2 to remind you that there is
still a call on hold on Line 1.
When this feature is disabled, a ring splash is heard when the active call hangs up and there is
still a call on hold.
You can enable or disable this feature using the “Call Hold Reminder During Active Calls” in
the Aastra Web UI.
Configuring “Call Hold Reminder During Active Calls”
Use the following procedure to configure “Call Hold Reminder During Active Calls” on the IP
phone.
Note: "Call Hold Reminder During Active Calls" is disabled by default.
Aastra Web UI
1. Click on Basic Settings->Preferences->General
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2. The “Call Hold Reminder During Active Calls” field is disabled by default. To enabled this
field, check the box.
When this feature is enabled, a reminder tone is heard on the active call when another call is on
hold. When disabled, a ring splash is heard when the active call hangs up and there is still a
call on hold.
3. Click Save Settings
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Call Hold Reminder (on single hold)
In previous releases, the call hold reminder ring splash was triggered when you hung up a call
and there was at least one other call on hold. The reminder ring splash timer started only when
the active call hung up and there was still another call on hold.
On the IP phones, you can enable or disable a feature that would start the reminder ring splash
timer as soon as you put a call on hold (even when no other calls are active on the phone). When
enabled, the phone initiates a reminder ring splash periodically for the single call on hold. When
disabled, no reminder ring splash is audible.
You can enable or disable this feature using the “Call Hold Reminder” parameter in the Aastra
Web UI.
Configuring “Call Hold Reminder”
Use the following procedure to configure “Call Hold Reminder” on the IP phone.
Note: "Call Hold Reminder" is disabled by default.
Aastra Web UI
1. Click on Basic Settings->Preferences->General
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2. The “Call Hold Reminder” field is disabled by default. To enabled this field, check the box.
When this feature is enabled, the reminder ring splash timer starts as soon as you put a call on
hold (even when no other calls are active on the phone).The phone initiates a reminder ring
splash periodically for the single call on hold. When disabled, no reminder ring splash is
audible.
3. Click Save Settings.
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Status Scroll Delay
Using the Aastra Web UI, you can specify a scroll delay option that allows you to set the time
delay, in seconds, between the scrolling of each status message on the phone. You can specify
this setting in the "Status Scroll Delay (seconds)" field at the path Basic
Settings->Preferences->General. The default time is 5 seconds for each message to display
before scrolling to the next message. You can increase or decrease this time as required. Setting
and saving the value in the Aastra Web UI applies to the phone immediately.
Configuring Status Scroll Delay
Aastra Web UI
Use the following procedures to specify a status scroll delay on the IP phone.
1. Click on Basic Settings->Preferences->General.
2. Enter a value in the "Status Scroll Delay (seconds)" field. Valid values are: 1 to 25 seconds.
Default is 5.
3. Click Save Settings.
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Incoming Call Interrupts Dialing
The 6753i has a feature you can enable or disable called "Incoming Call Interrupts Dialing".
This feature is disabled by default. If you are dialing out on your phone, and you receive an
incoming call at the same time, the incoming call goes to an available line and the LED blinks to
let you know where the call was placed by the phone. If there is no line available to take the call, a
busy signal is sent to the caller. The LCD continues to display the number you were dialing.
If “Incoming Call Interrupts Dialing” is enabled, the incoming call interrupts your dialing
sequence and displays to the phone’s LCD for you to answer. You have a choice to ignore the
incoming call. If you choose to answer the incoming call, you can answer the call, finish the call,
and then hang up. You can still go back to the original outgoing call and finish dialing out.
You can enable or disable this parameter in the Aastra Web UI at the path Basic
Settings->Preferences->General.
Notes:
1. On a 6753i, you must use the down arrow key to ignore the call. To answer
the call, lift the handset or press the Speaker Key.
2. If you disable this field, and the phone receives an incoming call while you
are dialing an outgoing call, you can pick up the call and perform transfer or
conference as required.
Transfer/Conference Call Behavior
If you are dialing the phone to transfer or conference a call, and your phone receives an incoming
call, your dialing is never interrupted (regardless of whether the “Incoming Call Interrupts
Dialing” is enabled or disabled). For Transfer and Conference, the incoming calls always go to an
available line (other than the one you are using for dialing) and the incoming call’s line LED
blinks. The LCD still displays your dialing screen.
Intercom Behavior
If “Incoming Call Interrupts Dialing” is enabled and you are dialing an outgoing Intercom call,
the enabled interrupt setting takes precedence over an enabled “Allow Barge In” setting. The
incoming call interrupts your dialing on an outgoing intercom call. On an incoming intercom call,
the enabled “Allow Barge In” and “Auto-Answer” occurs while you are dialing to transfer or
conference the call. However, the incoming call goes to an available idle line, and the LED blinks
while you are dialing the second half of the conference or transfer.
If “Incoming Call Interrupts Dialing” is disabled, an incoming intercom goes to an available idle
line and the LED blinks for that line. The phone answers the call under all conditions.
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Configuring "Incoming Call Interrupts Dialing"
Aastra Web UI
Use the following procedures to configure "Incoming Call Interrupts Dialing" on the IP Phone.
Note: "Incoming Call Interrupts Dialing" is disabled by default.
1. Click on Basic Settings->Preferences->General.
2. Enable the "Incoming Call Interrupts Dialing" field by checking the check box. Disable
this field by unchecking the box). Default is disabled.
3. Click Save Settings.
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Switch UI Focus to Ringing Line
You can configure a feature on the 6753i that controls the behavior of the phone when it receives
an incoming call when it is already in a connected call. When a call comes into the phone, and the
phone is already on a connected call, the phone switches focus to the ringing line to enable the user
to see who is calling them. You can turn off this functionality so that the phone stays focused on
the connected call. You can do this using the Switch Focus to Ringing Line parameter in the Aastra
Web UI.
Configuring “Switch Focus to Ringing Line” Using the Aastra Web UI
Aastra Web UI
Use the following procedure to enable or disable the “Switch Focus to Ringing Line” using the
Aastra Web UI.
1. Click on Basic Settings->Preferences->General.
2. The “Switch Focus to Ringing Line” field is enabled by default. To disable this field,
uncheck the box.
3. Click Save Settings.
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Preferred Line and Preferred Line Timeout
The 6753i has a feature called “preferred line” and “preferred line timeout”. If you enable the
preferred line parameter on your phone, after a call ends (incoming or outgoing), the display
switches back to the preferred line. Next time you go off-hook to make another call, you pickup
on the preferred line. You can enable the preferred line parameter using the Aastra Web UI at
the location, Basic Settings->Preferences->General. You can also set a preferred timeout
parameter that specifies the number of seconds it takes for the phone to switch back to the
preferred line.
Note: You can configure “Preferred Line” and “Preferred Line Timeout” using
the Aastra Web UI only.
The following table provides the behavior of the preferred line focus feature with other features
on the phone.
180
Phone Feature
Preferred Line Behavior
call return
The phone switches back to the focused line immediately after
the call ends.
speed dial
The line is already specified when the speed dial is created. The
phone switches back immediately after the call ends.
conference
For incoming calls, the phone switches back immediately after
the call ends.
transfer
For incoming or outgoing calls, the current behavior is that the
same line used to transfer the call does not change. For incoming
calls, the phone switches back immediately after the call
transfers.
blf
The phone switches back immediately after the call ends.
park
The phone switches back immediately after the call ends.
voicemail
The phone switches back immediately after the call ends.
redial
The phone switches back immediately after the call ends.
dialing
For incomplete dialing on a non-preferred line, the focus does not
change if some digits are entered.
If no digits are entered or digits were cleared, the focus changes
to preferred line after the time out has passed without activities.
caller id
If the "Switch UI Focus To Ringing Line" parameter is disabled,
the User is able to see the Caller ID when the phone switches the
focus to the ringing line.
factory default
Factory default and recovery mode clears the "preferred line" and
"preferred line timeout" parameters, and the phone operates in a
non-preferred line mode.
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Notes:
1.
If you specify a value of “0” for the preferred line parameter, it
disables the preferred line focus feature.
2.
If you specify a value of “0” for the preferred line timeout
parameter, the phone returns the line to the preferred line immediately.
Configuring “Preferred Line” and “Preferred Line Timeout”
Using the Aastra Web UI
Aastra Web UI
Use the following procedure to configure the Preferred Line and Preferred Line Timeout feature
using the Aastra Web UI.
1. Click on Basic Settings->Preferences->General.
2. In the “Preferred Line” field, select a preferred line to switch focus to after incoming or
outgoing calls end on the phone. Default is 1. Valid values are:
•
None (disables the preferred line focus feature)
•
1 to 9
For example, if you set the preferred line to “1”, when a call (incoming or outgoing) ends on
the phone (on any line), the phone switches focus back to Line 1.
3. In the “Preferred Line Timeout” field, enter the amount of time, in seconds, that the phone
switches back to the preferred line after a call (incoming or outgoing) ends on the phone, or
after a duration of inactivity on an active line. Default is 0. Valid values are:
•
0 to 999
4. Click Save Settings.
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Goodbye Key Cancels Incoming Calls
The 6753i has a feature that allows you to configure the Goodbye key to drop a second
incoming call or ignore incoming calls presented to the phone when you are on an active call.
The parameter is called "Goodbye Key Cancels Incoming Call" and is configurable via the
Aastra Web UI.
If you enable this parameter, which is the default, pressing the Goodbye key rejects calls coming
into the phone while you are on an active call. When you disable this parameter, pressing the
Goodbye key hangs up the active call.
If you disable this feature, and the phone receives another call when an active call is already
present, the 6753i displays "3 Ignore Answer 4" on the LCD. For the 6753i, you must use the
Right and Left arrow keys to answer or ignore the call.
A User can set this parameter using only the Aastra Web UI.
Configuring Goodbye Key to Cancel Incoming Calls
Aastra Web UI
Use the following procedure to configure the Goodbye key to cancel incoming calls on the IP
Phone.
Note: "Goodbye Key Cancels Incoming Call" is enabled by default.
1. Click on Basic Settings->Preferences->General.
2. The "Goodbye Key Cancels Incoming Call" field is enabled by default. If required, disable
this field by unchecking the check box.
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3. Click Save Settings.
Using the Goodbye Key to Cancel Incoming Calls Feature
IP Phone UI
IF
THEN
"Goodbye Key Cancels Incoming Call" is
enabled AND a second call comes in while
you are on an active call,
press the Goodbye key to reject the second
incoming call.
"Goodbye Key Cancels Incoming Call" is
disabled AND a second call comes in while
you are on an active call,
press the Goodbye key to hang up on the
active call so you can answer the second
incoming call.
"Goodbye Key Cancels Incoming Call" is
disabled AND a second call comes in while
you are on an active call,
press the Left Arrow 3 key to ignore the
second incoming call and remain on the active
call
OR
press the Right Arrow 4 key to answer the
second incoming call.
Message Waiting Indicator
You can configure the Message Waiting Indicator (MWI) to illuminate for a specific line or for all
lines. For example, if you configure the MWI LED on line 3 only, the LED illuminates if a voice
mail is pending on line 3. If you configure the MWI LED for all lines, the LED illuminates if a
voice mail is pending on any line on the phone (lines 1 through 9).
You configure the MWI indicator using the Aastra Web UI.
Configuring Message Waiting Indicator
Aastra Web UI
Use the following procedure to configure the message waiting indicator on a specific line or on all
lines on the IP phone.
Note: "Message Waiting Indicator Line" parameter is set to ALL lines by
default.
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1. Click on Basic Settings->Preferences->General.
2. The "Message Waiting Indicator Line" field is set to ALL lines by default. If required,
change the setting to a specific line by selecting a line from the list. Valid values are All and
lines 1 through 9.
3. Click Save Settings.
Incoming Intercom Call Features
Incoming Intercom
By default, the IP phone allows incoming intercom calls to be automatically answered without
having to set up an Icom key on your phone. The phone automatically plays a warning tone
when it receives an incoming intercom call. It also mutes the microphone. If the intercom call
comes into the phone while an active call is already present, the phone puts the active call on
hold and answers the intercom call.
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You can change the behavior of how the phone handles incoming intercom calls by enabling/
disabling specific parameters using the Aastra Web UI. The following table describes these
features.
Incoming Intercom Features in
Aastra Web UI
Description
Microphone Mute
Allows you to enable or disable the microphone on the IP
phone for Intercom calls made by the originating caller.
Auto Answer
Allows you to enable or disable the IP phone to automatically
answer an Intercom call. If auto-answer is enabled on the IP
phone, the phone plays a tone (if "Play Warning Tone" is
enabled) to alert the user before answering the intercom call. If
auto-answer is disabled, the phone rejects the incoming
intercom call and sends a busy signal to the caller.
Note: Your Administrator can set a time period delay before
the phone automatically answers. Contact your System
Administrator for more information.
Play Warning Tone
Allows you to enable or disable a warning tone to play when
the phone receives an incoming intercom call on an active line.
Allow Barge In
Allows you to enable or disable how the phone handles
incoming intercom calls while the phone is on an active call.
Microphone Mute
You can mute or unmute the microphone on the IP phone for intercom calls made by the
originating caller. If you want to mute the intercom call, you enable this feature. If you want to
unmute (or hear the intercom call), you disable this feature. "Microphone Mute" is enabled by
default.
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Auto-Answer/Play Warning Tone
The auto-answer feature on the IP phone allows you to enable or disable automatic answering
for an Intercom call. If “Auto-Answer” is enabled, the phone automatically answers an incoming
intercom call. If “Play Warning Tone” is also enabled, the phone plays a tone to alert you before
answering the intercom call. If “Auto-Answer” is disabled, the phone rejects the incoming
intercom call and sends a busy signal to the caller."Auto-Answer" and "Play Warning Tone"
are enabled by default.
Note: Your Administrator can set a time period delay before the phone
automatically answers. Contact your System Administrator for more information.
Allow Barge In
You can configure whether or not the IP phone allows an incoming intercom call to interrupt an
active call. The “Allow Barge In” parameter controls this feature. When you enable the this
parameter, which is the default value, an incoming intercom call takes precedence over any
active call, by placing the active call on hold and automatically answering the intercom call.
When you disable this parameter, and there is an active call, the phone treats an incoming
intercom call like a normal call and plays the call warning tone. "Allow Barge In" is enabled by
default.
Configuring Incoming Intercom Settings
Aastra Web UI
Use the following procedure to configure incoming Intercom settings on the IP phone.
1. Click on Basic Settings->Preferences->Incoming Intercom Settings.
2. The "Auto-Answer" field is enabled by default. The automatic answering feature is turned
on for the IP phone for answering Intercom calls. To disable this field, uncheck the box.
Note: If the Auto-Answer field is not checked (disabled), the phone rejects the
incoming intercom call and sends a busy signal to the caller.
3. The "Microphone Mute" field is enabled by default. The microphone is muted on the IP
phone for Intercom calls made by the originating caller. To disable this field, uncheck the
box.
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4. The "Play Warning Tone" field is enabled by default. If “Auto-Answer” is enabled, the phone
plays a warning tone when it receives in incoming intercom call. To disable this field, uncheck
the box.
5. The "Allow Barge In" field is enabled by default. If “Allow Barge In” is enabled, the phone
puts an active call on hold and answers the incoming Intercom call. To disable this field,
uncheck the box.
6. Click Save Settings.
Using Redial Key for “Last Number Redial”
The IP phone has an enhanced redial user interface that allows a user to quickly redial the last
number that was dialed out from the phone. You can:
•
Press the REDIAL button twice to redial the last number dialed.
•
Press the REDIAL button once, scroll the list of numbers, then press the REDIAL button again
to dial the number that displays on the screen.
The “last number redial” feature for the Redial key is static and is not configurable.
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Group RTP Paging (receives RTP streams)
You can configure the phone to allow it to receive a Real Time Transport Protocol (RTP) stream
from pre-configured multicast address(es) without involving SIP signaling. This is called Group
Paging on the IP phones. You can specify up to 5 multicast addresses that the phone listens for
on the network. This feature is configurable using the Aastra Web UI only.
The 6753i in the local network listens for RTP on the preconfigured multicast address. The
Phone displays the “Paging” message to the phone’s LCD. It uses the G711 uLaw CODEC for
multicast RTP.
The recipient can drop the incoming page if required. The recipient can also set Do Not Disturb
(DND) to ignore any incoming pages.
For incoming RTP multicasts, the ringing display is dependant on the setting for the “Allow
Barge-In” parameter. (See “Allow Barge In” on page 186.) If this parameter is disabled, and
there is no other call on the phone, then the paging is automatically played via the default audio
device.
If there is an existing call on the phone, the call initially displays in the ringing state. The user
has the option to accept/ignore the call. If the “Allow Barge-In” parameter is enabled, the RTP
multicast call barges in, and any existing calls are put on hold.
If an RTP multicast session already exists on the phone, and the phone receives another
incoming RTP multicast session, the priority is given to the first multicast session and the second
multicast session is ignored. The behavior for the incoming calls in this case is also based on the
setting for the “Allow Barge-in” parameter. The incoming call is handled as if there were an
existing call already on the phone.
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Configuring Group RTP Paging
Aastra Web UI
Use the following procedure to configure RTP streaming on the receiving end for Paging
applications using the Aastra Web UI.
1. Click on Basic Settings->Preferences->Group Paging RTP Settings.
2. In the “Paging Listen Addresses” text box, enter the multicast IP address(es) and port number
on which the phone listens for incoming multicast RTP packets.
Enter the IP address in dotted decimal format.
(for example, 239.0.1.15:10000,239.0.1.20:15000)
You can enter up to 5 listening multicast addresses.
If this field is blank, the Paging Listening capability is disabled on the phone.
Notes:
1. Recipient of a Paging call can set a global “Do Not Disturb” (DND) to ignore
any incoming pages.
2. For incoming Paging, the phone uses the Intercom configuration settings. The
incoming Page is dependant on the “Allow Barge-In” parameter setting and the
“Idling/On Call” state.
3. Click Save Settings.
Shared Call Appearance (SCA) Call Bridging
Shared Call Appearance (SCA) is when incoming calls are presented to multiple phones
simultaneously. For example, it is the ability to assign the boss' extension to a button on the
secretary's phone. Calls can be transferred between two phones with the same extension button by
simply putting the call on hold at one phone and picking it up on the other. Status LEDs light and
flash in unison, allowing all people sharing the extension to see the status at a glance.
The phones include an enhanced SCA for the servers that support call bridging and allows two or
more SCA users to be connected in a call with a third party.
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Refer to the following example.
Phone 1
Phone A calls the SCA number and
all the phones in the SCA enironment
Phone A
ring.
SCA phone 1 answers.
When 2 and 3 pickup,
1 can hangup.
Phone 2
SCA Environment
Phone 3
Note: A user can place a call on hold while in an SCA bridged call, by pressing the SCA line key.
SCA phone 2 joins by
pressing SCA line. When
phone 1 hangs up, 2 is still
connected. Phone 2 can
press the line key to
put SCA call on hold
leaving 3 still connected
to 1.
SCA phone 3 joins by
pressing SCA line. When
phone 1 hangs up, 3 is still
connected. Phone 3 can
press the line key to
put SCA call on hold
leaving 2 still connected
to 1.
Using the example above, when a call comes into Phone 1, Phone 2 and Phone 3 can pickup the
same call by pressing the SCA line key. Phone 2 and 3 display the call they are bridging into on
the LCD of the phones. Existing SCA parties in a bridge or one-to-one call hear an audible beep
when another party has joined the call.
Note: Your Administrator must enable/disable the beep on the server-side.
If a phone is configured for SCA bridging and it attempts to join a call, but the account on the
server does not have this functionality enabled, an error message displays to the LCD on the
phone.
The SCA call bridging feature is disabled by default on all phones. Your Administrator can
enable/disable this feature if required. Contact your System Administrator for more information.
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Keys States and LED Behavior
There are two call states on the phones that support SCA bridging:
•
Bridge-active - A bridged call is in progress
•
Bridge-held - The 3rd-party (i.e., non-SCA party) in the bridge is on hold.
The following tables provide the key states and LED behavior in an SCA bridge call for users
involved in an SCA call and users not involved in the SCA call.
Line Keys and Idle Screens
State
Call LED
Call Caller ID
Non-Call LED
Non-Call Caller ID
Idle
N/A
N/A
Off
N/A
Seized
Solid Green
None
Solid Red
None
Progressing (outgoing call)
Green
Called Part7
Solid Red
None
Alerting (incoming call)
Blinking Unselected Red
N/A
Active
Solid Green
Far-end
Solid Red
Far-end
Held
Slow Flashing Green
Far-end
Slow Flashing Red
Far-end
Hold private
Slow Flashing Green
Far-end
Solid Red
Far-end
Bridge-active
Solid Green
Far-end
Solid Red
Far-end
Bridge-held
Slow Flashing Green
Far-end
Solid Red
Far-end
Programmable Line Keys
State
Call Icon
Call LED
Non-Call Icon
Non-Call LED
Idle
Small circle
None
Small circle
None
Seized
N/A
N/A
Sold Circle
Solid Red
Progressing (outgoing call)
Empty circle
Solid Red
Sold Circle
Solid Red
Alerting (incoming call)
Empty blinking circle
Flashing Red
N/A
N/A
Active
Empty circle
Solid Red
Sold Circle
Solid Red
Held
Reverse empty blinking
circle
Slow Flashing
Red
Sold Reverse Circle Slow Flashing Red
Hold private
Reverse empty blinking
circle
Slow Flashing
Red
Sold Circle
Solid Red
Bridge-active
Empty circle
Solid Red
Sold Circle
Solid Red
Bridge-held
Reverse empty blinking
circle
Slow Flashing
Red
Sold Circle
Solid Red
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Line key Phone Behavior
State
Call Line Key Pressed
Non-Call Line Key Pressed
Idle
N/A
Attempt to seize the line
Seized
Hang up
Ignore
Progressing
Hang up
Ignore
Alerting
answer
N/A
Active
Hold
Bridge
Held
Retrieve
Bridge
Hold private
Retrieve
Ignore
Bridge-active
Hold
Bridge
Bridge-held
Retrieve
Bridge
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Available Features Enabled by Administrators
There are features on your IP Phone that you can use ONLY if an Administrator has enabled them
on your phone. Those features are described in this section. Contact your System Administrator for
more information.
Outgoing Intercom Calls
If your System Administrator configures the outgoing intercom feature on your phone, pressing
the Icom button allows your phone to find an available line and place an intercom call to a
recipient. To use this feature, you must configure an intercom key on your phone. For more
information about configuring and using an Icom key, see “Intercom Key” on page 102.
Missed Call Summary Subscription
A feature on the IP phones allows missed calls that have been redirected by the server, to be
incremented in the missed calls indicator on the phone it was initially directed to. This feature is
called the Missed Call Summary Subscription and can be configured by your System
Administrator. For this feature to work, you must configure voicemail on the phone that the call
was initially directed to.
For example, phones A, B, and C are connected to the server. Your Administrator configures the
server to direct calls coming into phone B (which has voicemail configured) to be forwarded to
phone C. When phone A calls phone B, the server forwards the call to phone C. With the Missed
Call Summary Subscription enabled, phone B receives notification from the server that the call
was forwarded and the missed calls indicator is incremented on phone B. See the illustration
below.
Phone A
A calls B
Phone C
Phone B
B fowards call to C
Missed calls indicator increments on phone B.
: Voicemail must be configured on phone B.
Note:
Note: Your System Administrator can configure the Missed Call Summary
Subscription feature on a global or per-line basis.
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Customizable Callers List Key
Your System Administrator can specify an XML URI that creates a custom Callers List
application for your phone. When you press the Callers List key, the phone accesses a custom
XML URI Callers List instead of the standard Callers List. Contact your System Administrator
for more information.
Autodial (Hotline and Warmline)
Your System Administrator can configure an autodial feature on your phone. If autodial is
enabled, the phone automatically dials a preconfigured number whenever it is off-hook.
Depending on the configuration specified by your Administrator, the Autodial functions as
either a “hotline”, or as a “warmline,” as follows:
•
Hotline: The IP phone immediately dials a preconfigured number when you lift the handset.
•
Warmline: The IP phone waits for a specified amount of time after you lift the handset
before dialing a preconfigured number. If you do not dial a number within the time allotted,
then the IP phone begins to dial the number.
The Autodial feature is available on a global or per-line basis. Contact your System
Administrator for more information.
Notes:
1. Any speed dial numbers that you configure on your IP phone are not affected
by autodial settings.
2. If Autodial is configured on your phone, any lines that function as hotlines do
not accept conference calls, transferred calls, and/or intercom calls.
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Centralized Conferencing
The 6753i supports centralized conferencing for Sylantro and Broadsoft servers. This feature
provides centralized conferencing on the SIP server (versus localized, on the phone). Your System
Administrator must enable this feature on your phone before you can use centralized conferencing.
Centralized Conferencing allows you to perform the following:
•
Conference two active calls together into a conference call.
•
When on an active conference call, invite another party into the call.
•
Create simultaneous conference calls on the same IP phone (Sylantro servers only). For
example, a user at extension 2005 could create two conferences, and put one conference on
hold while conversing with the other party:
— Line 1: conference together extensions 2005, 2010, and 2020.
— -Line 2: conference together extensions 2005, 2011 and 2021.
•
Disconnect from an active conference call while allowing the other callers to remain
connected.
•
Add unlimited number of users to a conference (dependent on the limitations of the server).
•
Join two active calls together into a conference.
•
Join incoming or outgoing active calls to any existing conference.
Reference
For more information about using Centralized Conferencing, see “Centralized Conferencing (for
Sylantro and Broadsoft Servers)” on page 123.
Answer and Ignore Keys for XML Applications
If you are accessing XML applications on your phone and a call comes in, your System
Administrator can create "Answer" and "Ignore" keys that you can use to either answer the
incoming call, or ignore it.
An XML application can display
here while a call is coming in.
Ignore
Answer
When the 3 Ignore Answer 4 line displays, you can press the Right Arrow key (Answer) to
answer the incoming call without disturbing the current XML application. When you answer the
call, the 3 Ignore Answer 4 line disappears from the LCD. Pressing the Left Arrow key (Ignore)
ignores the incoming call without disturbing the current XML application. Contact your System
Administrator for more information.
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Playing a WAV File On Your Phone
If enabled by your Administrator, the 6753i IP Phone can play a WAV file. A WAV file is an
audio file format standard for storing an audio bit stream on a system in raw, uncompressed
format or compressed format to reduce the file size.
A WAV file is streamed to the phone using the HTTP protocol.
The WAV feature supports the following:
•
Streaming of the WAV file to allow it to be locally played
•
Allows you to abort the audio streaming by pressing the Goodbye key on the phone.
•
Supports the HTTP file download protocol
•
Supports the aLaw and uLaw codecs
•
Plays the WAV file only if the phone is idle.
•
WAV audio file starts only when 4 seconds of the audio data (or the complete file) has been
accumulated.
•
Follows the standard phone behavior of speaker/head set/hand set.
IP Phone UI Screen During WAV Streaming
The 6753i screen displays the following during WAV streaming.
Streaming
00:10
To abort the WAV streaming, press any of the following:
•
Goodbye key
•
Drop softkey
You can also place the handset (if in use) on hook.
Using the Keypad During Active XML Applications
If enabled by your Administrator, the 6753i IP Phone can allow you to continue using your
keypad keys during active XML applications on your phone. This feature is applicable only
when your phone is in the connected state. By default, the phone suppresses dialpad events when
an XML object is in focus, so your Administrators must enable the keypad to be used during
active XML applications. Contact your System Administrator for more information.
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Key Redirection
Conference, Transfer, Redial, Intercom Keys and Voicemail Option
If enabled by your Administrator, the Conference, Transfer, Redial, and Intercom keys, as well as
the Voicemail option, can be redirected to XML scripts.This allows the server to provide the phone
with Redial, Transfer (Xfer), Conference (Conf), and Intercom (Icom) key features, and the
Voicemail option feature, rather then accessing them from the phone-side. By default, the
server-side keys function the same as the phone-side key features.
Notes:
1. Key remapping takes precedence over redirecting.
2. Disabling the redial, conference, or transfer features on the phone
also disables the redirection of these keys.
Contact your System Administrator for more information about this feature.
Options Key
If enabled by your Administrator, the Services Menu on the 6753i IP Phone can be redirected to an
XML script. This allows the server to provide the phone with available options, rather then
accessing them from the phone-side. You access the XML script by selecting the Services Menu.
You can still access the Services Menu from the phone-side by pressing and holding the Options
key to display the phone-side Services Menu.
IMPORTANT NOTES
•
If no Options URI script is configured, the local Options Menu on the phone displays as
normal.
•
If you configure password access to the Options Menu, this password is required when
accessing the local Option Menu, but is not required for the Options Key redirection feature.
•
Pressing the Options Menu for redirection from the server does not interfere with normal
operations of the phone (for example, pressing the options menu when on a call does not affect
the call).
•
If the phone is locked, you must unlock the phone before accessing the Options Menu redirect
feature. After pressing the Options Key, the phone displays a screen that allows you to unlock
the phone before continuing.
•
On the 6753i, the redirection feature works after selecting the Services Menu. To display the
original Options Menu, press and hold the Options key.
Contact your System Administrator for more information about this feature.
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XML Applications and Off-Hook Interaction
If enabled by your Administrator, the 6753i can be prevented from going into the off-hook/
dialing state when the handset is off-hook and the call ends. This feature is disabled by default
and must be enabled by your Administrator. The disabled behavior is as follows:
You are in a call using the handset and the phone displays an XML application. The far-end
terminates the call, and a new XML application gets pushed/pulled onto the display. Since the
handset is off-hook and in idle mode, the "offhook idle timer" starts. When this timer expires, the
phone applies dial tone and moves to the off-hook/dialing state, which then destroys the XML
application that was being displayed.
Contact your System Administrator for more information about this feature.
XML Override for a Locked Phone
The 6753i has a feature that allows a locked phone to be overridden when an XML application is
sent to the phone. This feature also allows you to still use programmable keys/expansion module
keys applicable to the XML application even though the phone is locked. However, any keys
NOT associated with the XML application cannot be used when the phone is locked.
Also, XML Get Requests override the locked feature on the phone so that any programmable
key pressed by the user that initiates a Get Request continues to get sent.
Only a System Administrator can configure the feature of "XML override for a locked phone".
RTP Recording and Simultaneous Playing
The IP Phones now allow for Real-Time Transport Protocol (RTP) recording and simultaneous
playing of an audio file via XML commands created by your Administrator. The RTP and
multicast RTP commands allow the phone to send/receive an RTP stream to/from given
multicast/unicast addresses (without involving SIP signaling).
Notes:
1. When an RTP stream is being sent with RTP recording and simultaneous
playing (mix), the IP Phone LCD displays an icon with an ‘m’ on top to indicate
that a mixed RTP stream is being sent.
2. When RTP stream is being received with RTP recording and simultaneous
playing (mix), you can use the volume controls on the IP phone to adjust the
volume (increase or decrease) to your specifications.
Contact your System Administrator for more information about this feature.
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“Hold” Feature Enhancement (for Broadsoft Servers)
The Hold feature allows you to put an active call on “hold,” then retrieve the call later. This
enhancement is intended for IP phones operating with servers that support RFC3264 (for example,
Broadsoft). If a server does not support RFC3264, then the IP phones do not use RFC3264
functionality.
Configurable Save and Delete Keys
There are six function keys on the 6753i phone located to the left of the paper label. Your System
Administrator can make the Save and Delete keys (Keys 1 and 2) programmable keys with the
same functions that are available for the other programmable keys.
By default, the Save key allows you to save entries to the Directory and perform a Save-To from
the Callers List. It also allows you to save speed dial information to a programmable key. You can
also use the Save key while using specific XML applications.
By default, the Delete key allows you to remove entries from the Directory List and Callers List.
(Must enter the Directory or Callers list and select an entry, then press twice to delete entry).
Once the Save and Delete keys are made configurable, you can change the function of the keys
using the Aastra Web UI.
IMPORTANT: If you change the functions of the Save and Delete keys, and then an
Administrator locks Keys 1 and 2, the functions are automatically set back to the default settings
of "Save" and "Delete".
Authentication Support for HTTP/HTTPS Download Methods Used with Broadsoft
Client Management System (CMS)
If enabled by an Administrator, the 6753i has authentication support when using HTTP or HTTPS
as download protocols (as per RFC 2617). When a phone is connected to a Broadsoft Server using
the CMS tool, a LOGIN key displays. Pressing the LOGIN key displays a login screen with
Username and Password. Username can be up to 40 characters and Password can be up to 20
characters. A System Administrator can optionally configure a Domain Name to be used as the
Username (e.g. username@domain.com). A user can navigate the screen using the navigation keys
(arrow keys) on the phone. The screen provides a SUBMIT key for submission of the field
information, and a CANCEL key for exiting the login screen. Appropriate messages display if the
phone reaches a timeout while trying to connect to the server, or if a Username or Password are
incorrect.
Once the login information for a specific user is entered and accepted by the server, the phone
reboots and downloads the user profile.
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IP Phone UI when Broadsoft CMS is Enabled
When the Broadsoft CMS feature is enabled on the IP Phone, the following screens display:
Login Screen
200
9054550055
Sat Jun 8 2:55pm
=Log In
Username Screen
Please Enter:
Username: _
=Submit
=Next
Password Screen
Please Enter:
Password: _
=Cancel
=Submit
Model 6753i IP Phone User Guide
Diverting Calls from Your Phone
Your Administrator can enable/disable a feature on your phone that allows incoming calls to be
diverted to another phone if required.
When an outgoing call from your phone is being diverted to another destination (i.e., via call
forward), the phone displays the Caller ID (phone number and/or caller name) of the new
destination and the reason for the call diversion. Similarly, at the new destination, the Caller ID of
the original call destination displays.
Call Diversion Example
1
Tim calls Mark at x400.
2
Mark’s phone is busy.
3
Mark’s phone diverts the incoming call to another destination (Roger @ x 464).
4
Tim’s phone displays name and extension of where the call is being diverted to and
reason for diverting the call. The screen scrolls between Screen 1 and Screen 2.
5
Roger’s phone accepts the call and displays the name and number of the phone the
incoming call (Tim) and the name (or number) of the original destination (Mark). The
screens scroll between Screen 1 and Screen 2..
See examples of the phones’ LCD below.
The diversion LCD screens scroll every 3 seconds.
Tim’s Phone @ x462
Roger’s Phone @ x464
diverted to
Roger @ 464 receives the incoming call from Tim
divertted from Mark
Tim @ 463 calls Mark’s phone which is busy
and diverts to Roger.
1
Roger
464
2
Diverting:
User-Busy
3-Line LCD Display
1
Tim
462
2
Via:
Mark
3-Line LCD Display
To enable this call diverting feature, contact your System Administrator.
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Display of Call Destination Information
By default, your phone displays call destination information if your phone is configured to
forward calls to other destinations. The call destination information displays on multiple screens
that scroll every 3 seconds. The following example shows call destination information on the
6753i IP Phone.
Call Destination Information
1
Bob
2
0409123456
To:
Alice One
6753i IP Phone
Note: When both call diversion and call destination are enabled, the information
displays to the phone’s screens in the following order:
Screen 1
Caller info
Screen 2
Call destination
Screen 3
Call diversion
If your phone does not display call destination information, your System Administrator may
have disabled this feature. Contact your System Administrator for more information.
Indication of Terminated Calls
An Administrator can configure your phone to display a disconnected screen (“Call Terminated”)
when the far-end hangs up. An audible busy signal is also heard on the phone. The configuration of
this feature can also include the maximum time interval that the busy signal is audible. Contact
your System Administrator for more information.
6753i
L1
Call Terminated
The following is the call terminated screen that displays on the 6753i if this feature is enabled on
your phone:
IF
THEN
1 line active and far-end disconnects,
the line in focus:
• displays disconnected screen.
• plays busy tone.
• displays "Call Terminated" message on the screen.
the line not in focus:
• plays busy tone.
2 or more lines active, and far-end disconnects,
the line in focus:
• displays disconnected screen.
• plays busy tone.
• displays "Call Terminated" message on the screen for 5 seconds.
When 5 second times out:
• the busy tone stops
• the disconnected screen disappears.
2 or more lines active, and a line NOT in focus is
disconnected by the far-end,
•
•
•
no busy tone plays
no disconnected screen displays
no “Call Terminated” message displays
An incoming call comes in on the line in focus that
has a disconnected screen displaying,
the line in focus with no calls on hold:
• displays a ringing screen
the line in focus WITH calls on hold:
• flashes its’ Line LED
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IF
THEN
An incoming call comes in on another line (NOT in •
focus), and the disconnected screen is displaying on
the line in focus,
the disconnected screen no longer displays on the line in focus.
A phone application is NOT in focus,
busy tone plays
no disconnected screen displays
•
•
When the phone application in focus on screen stops:
• busy tone plays
• disconnected screen displays
Note: This “indication of terminated calls” feature does not affect parked calls on
the phone or the conference call feature.
The following procedure describes how to handle the disconnected screens on your phone.
IP Phone UI
For all phones:
•
Press the Goodbye
key.
The busy tone stops and the disconnected screen no longer displays.
or
Select any Line key.
The busy tone stops and the disconnected screen no longer displays.
A dial screen displays.
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Model M670i Expansion Module
The 6753i IP Phone offers an optional M670i Expansion Module that attaches to the right side of
the phone to provide additional keys.
Model M670i
The M670i provides 18 keys in each column (totaling 36 keys) on the keypad. Each key provides
an LED for indicating call status. The M670i provides a paper label for convenient key labeling.
The Expansion Module keys support the following functions:
•
None
•
Pickup
•
Line
•
Last Call Return (lcr)
•
Speed dial
•
Call Forward
•
Do not disturb (DND)
•
BLF/Xfer
•
Busy Lamp Field
(BLF)
•
Speed Dial/Xfer
•
BLF List
•
Directory
•
Auto Call Distribution
(ACD)
•
Callers List
•
Directed Call Pickup
•
Conference
•
Extensible Markup
Language (XML)
•
Transfer
•
Flash
•
Intercom
•
Sprecode
•
Services
•
Park
•
Phone Lock
•
Paging
You can configure the keys using the Aastra Web UI at the path,
Operation->Expansion Module <N> when an Expansion Module is attached to the 6753i IP
Phone.
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Reference
For more information about configuring the expansion module keys with these functions, see the
“Programmable Keys” on page 50.
Using the Expansion Module
M670i Expansion Module
After configuring the keys on the M670i Expansion Module, you can record the name of the key
on the paper labels provided with the Expansion Module. Press the key you want to use when
applicable.
Keys
Lock Phone
BLF Key
Office (speeddial)
References
For more information about configuring keys, see “Programmable Keys” on page 50.
For more information about installing the M670i module on your phone, see the Aastra 6753i IP
Phone Installation Guide.
Press-and-Hold to Create a Speed Dial Key
You can press and hold an expansion module key to create a speed dial key and configure it the
same way you configure a speed dial key on the phone.
For a procedure on creating a speed dial key, see “Press-and-Hold to Create a Speed Dial
(applicable to programmable keys, keypad keys, expansion module keys)” on page 55.
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Troubleshooting Solutions
Why is my display blank?
Ensure that power is being provided to your phone. Make sure your phone is plugged into a power
source.
Why is my speakerphone not working?
If you press the
button and the speaker light flashes and you do not hear dial tone through
the speaker phone, the Set Audio option in the phone’s Options list has been set up for headset use.
Press
a second time and if the light goes out, the phone has been set up to be used only with
a headset or handset. If the light stays on steady and you hear dial tone, the phone has been set up
so that you can alternate between the speakerphone and the headset by pressing
. See the
section, “Set Audio” on page 29 for instructions on how to change the Set Audio option.
Why can’t I get a dial tone?
Check for any loose connections and that the phone has been installed properly. For installation
instructions, please refer to the “Installation and Setup” section in the Aastra 6753i Installation
Guide provided with your phone.
Why doesn’t my phone ring?
Check the ring volume on your phone. It may be turned down or turned off. To adjust the ringer
volume setting, press the volume button when the phone is on-hook and idle. For more
information, refer to the “Adjusting Volume section” in the Aastra 6753i Installation Guide
provided with your phone.
Why is the light not coming on with a new Voice Mail Message?
Your phone system or service provider must provide “Visual” Message Waiting service for this
function to work. Check with your System Administrator for more information.
Why is my handset not working?
Check to ensure that the handset cord is fully connected to both the phone and handset. See the
section “Connecting a Handset or Headset” in the Aastra 6753i Installation Guide for
information.
How do I find the IP address of my phone?
Instructions on where to find the IP address of your phone can be found in this guide in the section,
“Finding Your Phone’s IP Address” on page 21.
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Why does my phone display the “No Service” message?
The phone displays the “No Service” message if the SIP settings have not been set up correctly.
Contact your System Administrator for more information.
How do I change my user password?
You can change the user password from the IP phone UI or the Aastra Web UI.
IP Phone UI
1. Press
on the phone to enter the Options List.
2. Select User Password and press Enter.
3. Enter the current user password and press Enter.
4. Enter the new user password and press Enter.
5. Re-enter the new user password and press Enter.
A message, "Password Changed" displays on the screen.
Aastra Web UI
1. Click on Operation->User Password.
2. In the "Current Password" field, enter the current user password.
Note: By default, the user name is “user” (all lowercase) and the password field
is left blank. If you have forgotten your password, contact your System
Administrator for assistance.
3. In the "New Password" field, enter the new user password.
4. In the "Password Confirm" field, enter the new user password again.
5. Click Save Settings.
For information on how to access the Aastra Web UI, go to the section “Using the Aastra Web
UI” on page 16.
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Why does my phone display "Bad Encrypted Config"?
The IP phone displays "Bad Encrypted Config" because encrypted configuration files are enabled
but the decryption process has failed.
Report this error to your System Administrator.
How do I restart the IP phone?
IP Phone UI
1. Press the
button on the phone to enter the Option List.
2. Use the 2 key to scroll down the list of options to Phone Status and press the 4. key to select.
3. Press the 2 key to scroll to the Restart Phone option.
Press the 4. key to confirm and restart the phone. If you do not wish to restart your phone, press
the 3 key to cancel.
Note: Your phone is out of service temporarily during the restart and
downloading process.
Aastra Web UI
1. Click on Operation->Reset.
2. Click Reset.
3. Click OK at the confirmation prompt.
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How do I lock my phone?
You can lock your phone to prevent the phone from being used or configured. You can lock the
phone using any of the following:
•
In the IP Phone UI at the path Options->Phone Lock.
•
In the Aastra Web UI at the path Operations->Phone Lock.
•
At a configured Phone Lock key on the phone. For more information about configuring a
Lock/Unlock key on your phone, see “Phone Lock Key” on page 106.
Use the following procedure to lock an IP phone using the IP Phone UI.
IP Phone UI
Lock the Phone
1. Press
on the phone to enter the Options List.
2. Select Phone Lock and press Enter..
3. Press 4 to set the phone to lock.
4. Press
on the phone.
The following message displays:
"Phone is locked".
Unlock the Phone
1. Press
on the phone to enter the Options List.
2. Enter your user password and press Enter.
The phone unlocks.
Use the following procedure to lock an IP Phone using the Aastra Web UI.
Aastra Web UI
1. Click on Operation->Phone Lock.
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Model 6753i IP Phone User Guide
Lock the Phone
2. In the "Lock the Phone?" field, click Lock.
The phone locks dynamically and displays the following message:
"Phone is locked".
Unlock the Phone
3. Click on Operation->Phone Lock.
4. In the "Unlock the Phone?" field, click Unlock.
The phone unlocks dynamically and displays the following message:
"Phone is unlocked".
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Limited Warranty
Aastra Telecom warrants this product against defects and malfunctions during a one (1) year
period from the date of original purchase. If there is a defect or malfunction, Aastra Telecom
shall, at its option, and as the exclusive remedy, either repair or replace the telephone set at no
charge, if returned within the warranty period.
If replacement parts are used in making repairs, these parts may be refurbished, or may contain
refurbished materials. If it is necessary to replace the telephone set, it may be replaced with a
refurbished telephone of the same design and color. If it should become necessary to repair or
replace a defective or malfunctioning telephone set under this warranty, the provisions of this
warranty shall apply to the repaired or replaced telephone set until the expiration of ninety (90)
days from the date of pick up, or the date of shipment to you, of the repaired or replacement set,
or until the end of the original warranty period, whichever is later. Proof of the original purchase
date is to be provided with all telephone sets returned for warranty repairs.
Exclusions
Aastra Telecom does not warrant its telephone sets to be compatible with the equipment of any
particular telephone company. This warranty does not extend to damage to products resulting
from improper installation or operation, alteration, accident, neglect, abuse, misuse, fire or
natural causes such as storms or floods, after the telephone is in your possession.
Aastra Telecom shall not be liable for any incidental or consequential damages, including, but
not limited to, loss, damage or expense directly or indirectly arising from the customers use of or
inability to use this telephone, either separately or in combination with other equipment. This
paragraph, however, shall not apply to consequential damages for injury to the person in the case
of telephones used or bought for use primarily for personal, family or household purposes.
This warranty sets forth the entire liability and obligations of Aastra Telecom with respect to
breach of warranty, and the warranties set forth or limited herein are the sole warranties and are
in lieu of all other warranties, expressed or implied, including warranties or fitness for particular
purpose and merchantability.
Warranty Repair Services
Should the set fail during the warranty period;
In North America, please call 1-800-574-1611 for further information.
Outside North America, contact your sales representative for return instructions.
You will be responsible for shipping charges, if any. When you return this telephone for
warranty service, you must present proof of purchase.
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After Warranty Service
Aastra Telecom offers ongoing repair and support for this product. This service provides repair or
replacement of your Aastra Telecom product, at Aastra Telecom's option, for a fixed charge. You
are responsible for all shipping charges. For further information and shipping instructions;
In North America, contact our service information number: 1-800-574-1611.
Outside h America, contact your sales representative.
Note: Repairs to this product may be made only by the manufacturer and its
authorized agents, or by others who are legally authorized. This restriction
applies during and after the warranty period. Unauthorized repair will void the
warranty.
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Appendix A - Time Zone Codes
The following table identifies the time zone name and time zone code to use on the IP phone.
Time Zone Name/Time Zone Code Table
Time Zone Name
Time Zone Code
AD-Andorra
AE - Dubai
AG-Antigua
AI-Anguilla
AL-Tirane
AN-Curacao
AR-Buenos Aires
AS-Pago Pago
AT-Vienna
AU-Lord Howe
AU-Tasmania
AU-Melbourne
AU-Sydney
AU-Broken Hill
AU-Brisbane
AU-Lindeman
AU-Adelaide
AU-Darwin
AU-Perth
AW-Aruba
AZ - Baku
CET
GST
AST
AST
CET
AST
ART
BST
CET
LHS
EST
EST
EST
CST
EST
EST
CST
CST
WST
AST
AZT
BA-Sarajevo
BB-Barbados
BE-Brussels
BG-Sofia
BM-Bermuda
BO-La Paz
BR-Noronha
BR-Belem
BR-Fortaleza
BR-Recife
BR-Araguaina
BR-Maceio
BR-Sao Paulo
BR-Cuiaba
BR-Porto Velho
BR-Boa Vista
BR-Manaus
BR-Eirunepe
BR-Rio Branco
BS-Nassau
BY-Minsk
BZ-Belize
EET
AST
CET
EET
AST
BOT
FNT
BRT
BRT
BRT
BRS
BRT
BRS
AMS
AMT
AMT
AMT
ACT
ACT
EST
EET
CST
Model 6753i IP Phone User Guide
A-1
A-2
Time Zone Name
Time Zone Code
CA-Newfoundland
CA-Atlantic
CA-Eastern
CA-Saskatchewan
CA-Central
CA-Mountain
CA-Pacific
CA-Yukon
CH-Zurich
CK-Rarotonga
CL-Santiago
CL-Easter
CN-China
CO-Bogota
CR-Costa Rica
CU-Havana
CY-Nicosia
CZ-Prague
NST
AST
EST
EST
CST
MST
PST
PST
CET
CKS
CLS
EAS
CST
COS
CST
CST
EES
CET
DE-Berlin
DK-Copenhagen
DM-Dominica
DO-Santo Domingo
CET
CET
AST
AST
EE-Tallinn
ES-Madrid
ES-Canary
EET
CET
WET
FI-Helsinki
FJ-Fiji
FK-Stanley
FO-Faeroe
FR-Paris
EET
NZT
FKS
WET
CET
GB-London
GB-Belfast
GD-Grenada
GE - Tbilisi
GF-Cayenne
GI-Gibraltar
GP-Guadeloupe
GR-Athens
GS-South Georgia
GT-Guatemala
GU-Guam
GY-Guyana
GMT
GMT
AST
GET
GFT
CET
AST
EET
GST
CST
CST
GYT
HK-Hong Kong
HN-Tegucigalpa
HR-Zagreb
HT-Port-au-Prince
HU-Budapest
HKS
CST
CET
EST
CET
IE-Dublin
IS-Reykjavik
IT-Rome
GMT
GMT
CET
JM-Jamaica
JP-Tokyo
EST
JST
Model 6753i IP Phone User Guide
Time Zone Name
Time Zone Code
KY-Cayman
EST
LC-St Lucia
LI-Vaduz
LT-Vilnius
LU-Luxembourg
LV-Riga
AST
CET
EET
CET
EET
MC-Monaco
MD-Chisinau
MK-Skopje
MQ-Martinique
MS-Montserrat
MT-Malta
MU - Mauritius
MX-Mexico City
MX-Cancun
MX-Merida
MX-Monterrey
MX-Mazatlan
MX-Chihuahua
MX-Hermosillo
MX-Tijuana
CET
EET
CET
AST
AST
CET
MUT
CST
CST
CST
CST
MST
MST
MST
PST
NI-Managua
NL-Amsterdam
NO-Oslo
NR-Nauru
NU-Niue
NZ-Auckland
NZ-Chatham
CST
CET
CET
NRT
NUT
NZS
CHA
OM - Muscat
GST
PA-Panama
PE-Lima
PL-Warsaw
PR-Puerto Rico
PT-Lisbon
PT-Madeira
PT-Azores
PY-Asuncion
EST
PES
CET
AST
WET
WET
AZO
PYS
RO-Bucharest
RU-Kaliningrad
RU-Moscow
RU-Samara
RU-Yekaterinburg
RU-Omsk
RU-Novosibirsk
RU-Krasnoyarsk
RU-Irkutsk
RU-Yakutsk
RU-Vladivostok
RU-Sakhalin
RU-Magadan
RU-Kamchatka
RU-Anadyr
EET
EET
MSK
SAM
YEK
OMS
NOV
KRA
IRK
YAK
VLA
SAK
MAG
PET
ANA
Model 6753i IP Phone User Guide
A-3
A-4
Time Zone Name
Time Zone Code
SE-Stockholm
SG-Singapore
SI-Ljubljana
SK-Bratislava
SM-San Marino
SR-Paramaribo
SV-El Salvador
CET
SGT
CET
CET
CET
SRT
CST
TR-Istanbul
TT-Port of Spain
TW-Taipei
EET
AST
CST
UA-Kiev
US-Eastern
US-Central
US-Mountain
US-Pacific
US-Alaska
US-Aleutian
US-Hawaii
UY-Montevideo
EET
EST
CST
MST
PST
AKS
HAS
HST
UYS
VA-Vatican
CET
YU-Belgrade
CET
Model 6753i IP Phone User Guide
Index
Numerics
6753i
customizing 13, 25
feature 1
getting started 3
idle screens 6
incomplete configuration message 7
installation and setup 2
no service message 7
plugging in the phone 3
requirements 2
A
Aastra Web UI
Basic Settings parameters 19
Operaton parameters 18
phone status 18
about this guide 1
account configuration 143
account status 23
ACD key 71
allow barge-in, for intercom 186
audio, setting 29
auto-answer, for intercom 186
autodial (hotline and warmline) 194
B
BLF key 65
BLF list 67, 70
BLF List key 67
BLF/Xfer 89
BLF/Xfer key 89
BLF/Xfer, softkeys for 90, 92, 94
C
Model 6753i IP Phone User Guide
D
DCP key 75
delete key 11
dial plan, emergency 47
dial tones, stuttered 170
dialing a number 112
dialpad, live 28
Directory key 95
directory key 96
Directory List
downloading to phone 136
directory list 127
downloading to PC 136
sorting 128
diverting calls 201
DND key 64
DND, enabling/disabling 143, 148
documentation 1
DTMF, suppressing playback 166
Index
call destination, displaying 202
Call Forward key 87
call forwarding, softkeys for 87
call hold reminder 174
call hold reminder during active calls 172
call waiting tone period 169
callers list 137
downloading to phone 142
Callers List key 97
callers list key 97
callers list key, customizable 194
calls, ending 126
calls, handling 117
calls, making 112
calls, managing 127
calls, placing on hold 117
calls, receiving 116
calls, transferring 118
conference calls 121
Conference key 100
conference key, setting 99, 101
conferencing
ending 126
transfer remaining parties 126
conferencing, centralized 195
contrast level 28
Index-1
Index
Index
E
ACD key 71
Answer softkey for XML 195
BLF key 65
BLF List key 67
BLF/Xfer key 89
Call Forward key 87
Callers List key 97
Conference key 100
DCP and GCP keys 75
deleting 111
descriptions of 8
Directory key 95
DND key 64
Flash key 70
Ignore key for XML 195
Intercom key 102
Last Call Return key 86
Line key 53
None key 110
Paging key 108
Park and Pickup keys 84
Phone Lock key 106
Services key 104
Speeddial key 54
Speeddial/Conf key 93
Speeddial/Xfer key 91
Sprecode key 82
Transfer key 99
XML key 79
emergency dial plan, defining 47
empty key 110
expansion module, 560M 205
expansion module, M670i 205
F
Flash key 70
G
GCP key 75
Goodbye key cancels incoming call 182
configuring 182
using 183
group RTP paging 188
H
headset mode 29
headset, using 113
headset/speaker mode 29
hold, feature enhancement using 199
I
idle screens 6
ignore sofkey 195
incoming call interrupts dialing 177
incomplete configuration 7
Indication of transferred calls 120
installation and setup, 9122i 2
intercom calls
incoming call features 184
Intercom key 102
intercom, outgoing calls using 193
Introduction 212
IP address of the phone 21
IP address, finding 21
K
key panel 9
key redirection 197
Keypad Keys 12
keys
Index-2
L
language
latin 2 character set 42
overview 34
specifying on IP phone 34
last call return key 86
LCR key 86
Line key 53
lines settings 49
lock/unlock the phone 210
locking/unlocking the phone 46
M
M670i 205
Model 6753i IP Phone User Guide
Index
message waiting indicator, configuring 183
microphone mute, for intercom 185
microphone volume, headset 29
missed call summary subscription 193
missed calls indicator
accessing and clearing 163
overview 163
N
no service 7, 208
None key 110
O
options
Aastra Web UI 16
IP Phone UI 13
simplified menu 14
P
Paging key 108
paging, softkeys for 108
Park key 84
park/pickup
using on the IP phone 85
password, resetting user’s 44
Phone Lock key 106
phone status 43
phone status, displaying 20
playing a WAV file 196
preferred line 180
preferred line timeout 180
programmable key
description 50
R
Model 6753i IP Phone User Guide
save key 11
Services key 104
speaker mode 29
speaker/headset mode 29
speakerphone, using 112
speeddial
configuring key for 54
configuring prefix for 54
creating from Keypad Speeddial in Web UI 59
creating from phone keypad 55
creating from programmable key in Web UI 58
creating from SAVE key 57
creating from Speeddial Edit Option 56
editing 60
saving to Redial List, Callers List, Directory List 59
speeddial/Xfer 91
Speeddial/Xfer key 91
Sprecode key 82
star codes 165
starting up the phone 3
status scroll delay 176
switch UI focus to ringing line 179
T
Transfer key 99
transferr calls
indication of 120
troubleshooting solutions 207
changing password 208
display blank 207
finding IP address 207
handset not working 207
locking/unlocking phone 210
no dial tone 207
no light for VM message 207
no ring 207
no speakerphone 207
phone displays "Bad Encrypted Config"? 209
phone displays "No Service" 208
restarting phone 209
Index-3
Index
redial 114
restarting the phone 45
ring tone sets 26
ring tones 25
RTP paging, group 188
S
Index
Index
U
user password 43
V
voicemail 116, 164
W
warning tone, for Intercom 186
warranty, limited 212
X
XML application title 79
XML application URI 79
XML beep support 171
XML features 196, 198
XML key 79
XML service, accessing 81
Index-4
Model 6753i IP Phone User Guide
Disclaimer
Aastra Telecom Inc. will not accept liability for any damages
and/or long distance charges, which result from unauthorized
and/or unlawful use. While every effort has been made to ensure
accuracy, Aastra Telecom Inc. will not be liable for technical or
editorial errors or omissions contained within this documentation.
The information contained in this documentation is subject to
change without notice. Copyright © Aastra Telecom Inc.,
www.aastra.com.
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