Office 365 workbook

Office 365 workbook
Microsoft® Office
Office 365
© 2013 by CustomGuide, Inc. 3387 Brownlow Avenue; Saint Louis Park, MN 55426
This material is copyrighted and all rights are reserved by CustomGuide, Inc. No part of this publication may be reproduced,
transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language, in any form or by
any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of
CustomGuide, Inc.
We make a sincere effort to ensure the accuracy of the material described herein; however, CustomGuide makes no warranty,
expressed or implied, with respect to the quality, correctness, reliability, accuracy, or freedom from error of this document or the
products it describes. Data used in examples and sample data files are intended to be fictional. Any resemblance to real
persons or companies is entirely coincidental.
The names of software products referred to in this manual are claimed as trademarks of their respective companies.
CustomGuide is a registered trademark of CustomGuide, Inc.
Your Organization’s Name Here
2
Contents
The Fundamentals ................................................................................................................................................ 6
Overview .............................................................................................................................................................. 7
Choosing a Subscription ...................................................................................................................................... 7
Subscription Notes ................................................................................................................................................ 9
System Requirements ........................................................................................................................................ 10
Background ........................................................................................................................................................ 11
Sourcing and Setting up Office 365 ................................................................................................................... 11
The Office 365 User Account ............................................................................................................................. 12
Accessing your Account ..................................................................................................................................... 12
The Getting Started Page .................................................................................................................................... 12
Change your Settings .......................................................................................................................................... 13
Office for Desktop/Laptop .................................................................................................................................. 14
Standard Desktop Installation ............................................................................................................................ 14
Desktop Setup ...................................................................................................................................................... 15
Office for Mobile Devices ................................................................................................................................... 16
Mobile Installation ................................................................................................................................................ 17
Tablet Installation ................................................................................................................................................ 17
The Fundamentals Review ................................................................................................................................ 18
The Outlook Web App......................................................................................................................................... 20
Setting up the Outlook Web App ........................................................................................................................ 21
Desktop Set up ..................................................................................................................................................... 21
Mobile Set up ........................................................................................................................................................ 21
Tablet Set up......................................................................................................................................................... 22
Outlook Web App for Email ................................................................................................................................ 23
Outlook Web App for Calendar .......................................................................................................................... 25
Sharing your Calendar ........................................................................................................................................ 25
Outlook Web App for People .............................................................................................................................. 27
Outlook Web App Extras .................................................................................................................................... 28
Linking and Unlinking Contacts ......................................................................................................................... 28
Voice Input on a Tablet/Mobile Device .............................................................................................................. 29
Creating Tasks ..................................................................................................................................................... 29
Managing the Outlook Web App ........................................................................................................................ 30
Setting Desktop Options ..................................................................................................................................... 30
Setting Mobile/Tablet Options ............................................................................................................................ 31
The Outlook Web App Review ........................................................................................................................... 32
Using Other Web Apps ....................................................................................................................................... 34
Accessing Other Web Apps ............................................................................................................................... 35
Access from a Mobile or Tablet Device ............................................................................................................. 35
Access from a Desktop Device .......................................................................................................................... 36
Using the Newsfeed ............................................................................................................................................. 36
3 © 2013 CustomGuide, Inc.
OneDrive ............................................................................................................................................................ 37
OneDrive for Business ........................................................................................................................................ 37
OneDrive (Personal) ............................................................................................................................................ 37
Using Web Apps on OneDrive ........................................................................................................................... 38
Upload a Document to OneDrive ........................................................................................................................ 38
Share a Document on OneDrive ......................................................................................................................... 38
Create a New Document on OneDrive ............................................................................................................... 39
Edit a Document on OneDrive ............................................................................................................................ 39
Use Search on OneDrive ................................................................................................................................... 40
SharePoint (Team Site) ...................................................................................................................................... 41
Using Web Apps on SharePoint ......................................................................................................................... 42
Upload a Document to SharePoint ..................................................................................................................... 42
Create a New Document on SharePoint ............................................................................................................ 43
Edit a Document on SharePoint ......................................................................................................................... 43
Use Search on SharePoint ................................................................................................................................. 45
The Using Other Web Apps Review .................................................................................................................. 46
The OneNote Web App ....................................................................................................................................... 48
Setting up the OneNote Web App ...................................................................................................................... 49
Desktop Set up ..................................................................................................................................................... 49
Mobile Set up ........................................................................................................................................................ 49
Tablet Set up......................................................................................................................................................... 50
Using the OneNote Web App ............................................................................................................................. 51
Create a New Notebook ....................................................................................................................................... 51
Add Pages and Sections ..................................................................................................................................... 52
Add Notes ............................................................................................................................................................. 52
OneNote Extras .................................................................................................................................................. 53
Add Links .............................................................................................................................................................. 53
Add Pictures ......................................................................................................................................................... 53
Add Tables ............................................................................................................................................................ 54
The OneNote Web App Review ......................................................................................................................... 55
Your Organization’s Name Here
4
Introducing
CustomGuide
Courseware
Thank you for choosing CustomGuide courseware as the
solution to your training needs. A proven leader in the
computer training industry, CustomGuide has been the
key to successful training for thousands of students and
instructors across the globe.
This manual is designed for computer users of all
experience levels. Novice users can use it to learn skills
such as formatting text, while advanced users can use it
to create their own templates.
All this information is quickly accessible. Lessons are
broken down into basic step-by-step instructions that
answer “how-to” questions in minutes. You can print a
complete 300-page training manual or a single page of
instructions.
Here’s how a CustomGuide manual is organized:
Chapters
Each manual is divided into several chapters. Aren't
sure if you're ready for a chapter? Look at the table of
contents that appears at the beginning of each chapter. It
will tell you the name of each lesson and subtopic
included in the chapter.
Lessons
Each chapter contains lessons on related topics. Each
lesson explains a new skill or topic and contains an
exercise and exercise file to give you hands-onexperience. These skills can also be practiced using
CustomGuide Online Learning.
Review
A review is included at the end of the manual. Use these
quiz questions and answers to assess how much you've
learned.
What People Are Saying
“I have saved hundreds of hours of design
time by just picking and choosing what I want
from the courseware.”
— Stephanie Zimmerman
Lancaster County Library
“We have been able to customize our training
sessions on all Microsoft Office products, at
all levels. The ROI of these guides is great.”
— Dawn Calvin
Las Virgenes Municipal Water District
“All in all, the friendliest, most open and easy
to understand tutorial of its type that I’ve ever
seen.”
— W. Boudville
Amazon.com
“…curriculum that is of high quality, student
friendly, and adaptable to the audience.”
— Sherrill Wayland
St. Charles Community College
“…a nice training option for almost any need.
Their complete Microsoft Office package is
by far the best deal on the market.”
— Technical Assistance Program
Purdue University
“Any instructor teaching classes on Windows
or Microsoft Office will definitely want to
give serious consideration to this important
collection of titles that will definitely fit well
into their classroom learning.”
— Dale Farris
Golden Triangle PC Club
“The materials are exceptional – I am so
excited about using them! Thanks to you and
your team for doing this wonderful work!”
— Shannon Coleman
Learning Post Ltd.
5 © 2013 CustomGuide, Inc.
The
Fundamentals
Overview ............................................................... 7
Choosing a Subscription.......................... 7
Subscription Notes .................................. 9
System Requirements ....................................... 10
Background ........................................................ 11
Sourcing and Setting up Office 365 ....... 11
The Office 365 User Account ............................ 12
Accessing your Account ........................ 12
The Getting Started Page ...................... 12
Change your Settings ............................ 13
Office for Desktop/Laptop ................................. 14
Standard Desktop Installation ............... 14
Desktop Setup ....................................... 15
Office for Mobile Devices .................................. 16
Mobile Installation .................................. 17
Tablet Installation .................................. 17
1
Welcome to Microsoft Office 365!
Office 365 is the latest offering from
Microsoft, just in time to fall in with the
new era of online accessibility and
productivity.
We have become accustomed to being
able to video conference, network socially
and use email facilities online, from
anywhere, any time.
When it comes to creating a document,
spreadsheet or presentation however,
we’ve had to do so locally on a PC or
laptop and then find a way to distribute,
transfer or store those files via email or on
some kind of storage device. Until now.
Office 365 is based on an online
subscription facility that allows you to
install applications, access, create,
distribute and store documents from just
about anywhere, anytime using a
combination of application types. It’s
easy to setup and has many advantages
like multi-device installations, and access
to free version upgrades.
In this chapter, we will introduce you to
the options, and setup of Office 365.
Your Organization’s Name Here
6
The Fundamentals
 Exercise
Overview
Office 365 is an online subscription based facility that
allows you to download, access, create, distribute and
store Office documents and files from anywhere, any
time. NB: To download the latest Office Applications,
you will need to have a Windows 7 or 8 Operating
System.
• Exercise File: None required.
• Exercise: Go through some of the relevant subscription
options and features.
Choosing a Subscription
The first step to getting started is choosing the type of
subscription you need. See Table 1-1: Office 365 Home
Subscriptions and Table 1-2: Office 365 Business
Subscriptions for a breakdown of the available options.
Each Subscription has different fees and payment
options attached to it. To find out the exact costs and
payment types for each, please refer to
www.office365.com.
Table 1-1: Office 365 Home Subscriptions
Home Premium
Home & Student
Home & Business
Office
Professional
Up to 5 PCs/Macs1
plus select mobile
devices2
1 PC
1 PC
1 PC




Home Use
Home Use
Home or Business
Home or Business
Word, Excel, PowerPoint &
OneNote4




Outlook




Publisher4 & Access4




OneDrive (20Gb Storage
Space)




Instant Access




Skype World Minutes (60
minutes/mth in 40+
countries)5




No. of Installations
Annual Subscription
(includes ongoing access to
version updates3)
Licensed for
Trap: There are some restrictions to which
subscriptions and services can be combined when
using Office 365. Find out more about these
restrictions on the Office 365 website.
7 © 2013 CustomGuide, Inc.
The Fundamentals
Table 1-2: Office 365 Business Subscriptions
Small
Business
No. of Users
Small
Business
Premium
25
Midsize
Business
25
(Exchange
OLP 1)
300
Unlimited
Enterprise
E1
Enterprise
E3
Enterprise
E4
Unlimited
Unlimited
Unlimited
6
6
Office Applications
(Installation on up to 5
PCs/Macs per user)6&7
Enterprise
7
7
7
6
6
6
6
6
6
7
6
7
7
7
7
7
7
Hosted Email (50Gb
storage space)8







Web conferencing,
presence & IM







OneDrive for
Business (25Gb
Space)9














Spam and Malware
Protection







Community & Phone
Support







99.9% Uptime







Intranet Site
(SharePoint)







Office Web Apps



View Attachments
only



Site Mailboxes







Office Mobile for
iPhone and Android
Phone







Other Mobile Apps10







Active Directory
Integration







Advanced Email







eDiscovery Center







Advanced Voice







Business Intelligence







Enterprise Voice







7
Public Website
(No additional hosting
fees)
Trap: Older mobile software can be a problem! An
Android device may be supported, but you need to
have version 4.0 or higher to install Office.
Your Organization’s Name Here
8
The Fundamentals
Subscription Notes
Refer to the Superscripted numbers on Table 1-1: Office 365
Home Subscriptions and Table 1-2: Office 365 Business
Subscriptions to see important notes and conditions
applicable to the corresponding subscription features.
Table 1-3: Notes on Available Subscriptions
1
PC/Mac: Current Office applications for Office 365 are Office 2013 for PC and Office 2011 for Mac. An
active subscription will give you access to the latest versions as they become available.
2
Mobile Devices: As of October 2013, Office Mobile can be installed on Android, Blackberry or iPhones, iPads
and Windows Tablets. Office Mobile is available on Win phones and does not count towards the 5-device limit.
3
Home Premium Annual Subscription: Windows 7 or 8 OS and Internet access required.
4
Office Applications (Home): Applications availability and features vary by device and platform. These
specific applications are available on PC only.
5
Skype World Minutes: Skype account is required and excludes special, premium and non-geographic
numbers. Skype world minutes and calls to mobiles are for select countries only. For a list of regions and
countries refer to the FAQ section on the Office 365 website.
6&7
Office Applications: Those framed in red are Windows client programs/features only, and cannot be used
across devices.
8
Hosted Email: You can connect the following versions of Outlook to use on your Hosted Email: for PC – the
latest version of Outlook, Outlook 2010 or Outlook 2007 (limited functionality). For Mac – Outlook 2008 or
Outlook 2011.
9
OneDrive for Business: To be able to sync files with OneDrive for Business, you must have a subscription that
includes Desktop versions of Office 2013 applications, or you must have Office 2013 Standard or the 2013
Professional suite installed on your PC (Subscriptions that do not include a Desktop version of Office, are
Exchange OLP or Online Plan 1, Small Business and Enterprise E1).
10
Other Mobile Apps: Apps that allow you to access, edit, view Word, Excel and PowerPoint on Windows
phones, and apps like OneNote, OWA, Lync Mobile and SharePoint Newsfeeds, do not necessarily require a
subscription, however they may have other requirements attached to them.
Tips:
 In addition to the Exchange Online
subscription, there are also individual services
for SharePoint and Lync Online. Kiosk plans
are also available for “roaming” users.

Two options are available for businesses
requiring Office without IT services:
Businesses who need applications for larger
employee base and Office 365 ProPlus – a
version offering additional capabilities.

Plans that do not include a Desktop version of
Office work with the latest PC version of
Office, Office 2010 and Office 2007 (limited
functionality) or Office 2008/2011 for Mac.

With Enterprise plans you can combine E1, E3
and E4 Plans, the K1 plan (for Kiosk users) and
the full range of standalone offers for
individual services.
9 © 2013 CustomGuide, Inc.
The Fundamentals
System Requirements
Microsoft has something called an Office 365 Client
System Requirements Policy, and it lays out the
requirements for the use of Office 365.
 Exercise
• Exercise File: None required.
• Exercise: Discuss some of the relevant system
requirements.
To really get the most out of Office 365, this policy
states that you should have the latest apps, browsers,
clients as well as mobile devices, and that you should
install any updates and new versions of this software as
soon as they are released.
New Office 365 features and functions may not work
correctly on older versions of Office client or older Web
Browsers.
Tip: When using Office 365 Pro Plus, updates and
versions are automatically streamed to you.
The main two (2) requirements for Office 365 are:

Current or immediately prior versions of
Internet Explorer, Chrome, Firefox or Safari.

Any installed version of Microsoft Office still
in mainstream support. This includes: MS
Office 2011 for Mac, MS Office 2007, MS
Office 2010 and MS Office 2013 for PC’s.
Figure 1-1: http://office.microsoft.com
Trap: Office products still in mainstream support
do vary by country/region.
Each subscription has different operating system
requirements. Some advanced options, tools and
features within Office 365 do depend on certain
operating systems – for instance, you cannot download
the latest Office version unless you have Windows 7 or
8.
Certain browsers and Office clients may also have their
own requirements which may be affected by which
operating system you have.
When it comes to Office Web Apps, you will need to
have the latest operating system on your phone/tablet in
order to download, install and use any of the available
Office Web Apps.
1.
Figure 1-2: Get started with Office 365
To find out exactly which requirements apply to
your subscription choice and PC/Mac, refer to
http://www.office.microsoft.com.
Your Organization’s Name Here
10
The Fundamentals
Background
Now that you know all the features and services
available to you on an Office 365 subscription, you can
get started with actually using your account.
 Exercise
• Exercise File: None required.
• Exercise: Go through the steps from purchasing a
subscription to receiving a User ID and password.
Before you get going, let’s quickly take a brief look at
how you would normally get to this point.
Sourcing and Setting up Office 365
1
Purchase an Office 365 Subscription/Trial
This can be done by an individual for Home use, or by a
company representative within an Organization.
2
Email Setup
Business and Enterprise subscriptions have an Email
Hosting feature. A Network Administrator would
normally be responsible for setting this feature up so that
users can make use of their company email address with
the Hosting service on Office 365.
3
Figure 1-3: Email Setup
Setting up the Team
Again this will be the responsibility of the individual
who purchased the subscription – for Home to add
family members as users, or a Network Administrator to
add employees as users so that the users can connect to
and make use of all the features and services available
on their chosen subscription. Administrators will send
users their User ID and a temporary password to sign in
with as part of this process.
4
Collaboration Tools
Depending on the subscription chosen, users can make
use of the OneDrive to create, store, sync and share
documents with others. They can connect to the
SharePoint site (also known as Team sites or the
Intranet) in order to co-ordinate and share companywide
projects, documents, tasks and more. Last but not least,
users can also access their documents and files from
anywhere by using online tools like Mobile and Web
Apps.
Figure 1-4: Setting up the Team
A Network Administrator would usually make sure that
these features are also setup and accessible to users.
5
Software Installation
This brings us to where we will be starting. Depending
on whether or not the subscription you’ll be using
includes Office, software installations can be done by
you, the user, or if you work for a large organization that
is setup to do so, software installations may be arranged
as a deployment, or a Technician may be sent to assist
users with this process.
11 © 2013 CustomGuide, Inc.
Figure 1-5: Collaboration Tools
The Fundamentals
The Office 365 User Account
At this point you would have received an email with a
User ID and temporary password from your Network
Administrator.
 Exercise
• Exercise File: None required.
• Exercise: Log on to your local account and familiarize
yourself with your account menu and options.
Now you can log in to your new User Account where all
your new apps, software, tools and features are based
and begin setting up your account and devices.
Accessing your Account
1.
Open your Internet Browser, type
https://login.microsoftonline.com/h
ttp://www.office365.com/ in the address bar and
press <Enter>.
Tip: You will use this link a lot, so consider
adding it to the browser Favorites on all your
devices.
2.
Enter your new User ID and temporary password in
the fields provided.
3.
Click Sign in.
4.
You will need to update your password to replace
the temporary one you were given.
5.
Click save when you’re done.
Figure 1-6: Office 365 Sign in page
The Getting Started Page
Tools
Getting Started pane
Depending on which subscription you or your company
Settings
Instructional Call out
are using, the Getting Started page may look slightly
User Menu
different and the options and tools available will also Navigation Bar
differ.
Figure 1-7: User
Account Getting
Started page - Office
365 Small Business
Premium
Your Organization’s Name Here
12
The Fundamentals
Table 1-4: User Account Options
Settings
Click the Settings button to change your Office 365 Settings.
User Menu
Click the User Menu to Sign out or to edit your Profile.
Instructional Callout
Instructional Callouts will help you get started with setting up and using your account.
Navigation Bar
Use buttons on the Navigation bar to access your Email, Calendar and Contacts on the
Outlook Web App. Access your SharePoint site, and OneDrive for Business where
applicable. Network on Newsfeed, or purchase more Office apps by clicking the More
button (…).
Getting Started pane
Learn more about Office 365, install software or set up your mobile device using options
available on the Getting Started pane.
Tools
Use available tools in this section to further customize your account and features.
Change your Settings
If you need to make any basic changes to your Office
365 Account, access your account settings and make the
necessary changes.
1.
On the User Account Getting Started page, click the
Settings button and select Office 365 Settings.
2.
Select one of the options and make your changes as
necessary.
Figure 1-8: Office 365 settings page
Table 1-5: Office 365 Account Settings
me
Select me if you need to make changes to any of your personal details like phone
number etc.
software
Select software if you want to install or manage software installations.
password
Select password to change your Office 365 Password.
contact preferences
Select contact preferences if you want to change the way Microsoft contacts you
and what they contact you about.
language
Select language if you need to change or update your language preference.
get started
If at any time you want to return to the User Account Getting Started page, select
this option.
13 © 2013 CustomGuide, Inc.
The Fundamentals
Office for Desktop/Laptop
You have logged on to your new User Account, now it’s
time to set up your software. Depending on the Office
version you currently have installed, you may need to
perform your desktop installation in one of two ways.
Standard Desktop Installation (if you have the latest
Office or no Office at all), or Desktop Setup (if you have
Office 2007 or 2010).
Trap: When installing or accessing some Web
apps, you may need a Microsoft account. An Office
365 Subscription provides you with a User account
which gives you access to features and apps
relevant to your subscription. A Microsoft account
is an email address and password you use to sign in
to other Microsoft services. If you use any of the
following, you already have a Microsoft account:
Hotmail, Outlook.com, Gmail, Yahoo, Xbox Live,
OneDrive, MSN, Messenger and others.
 Exercise
• Exercise File: None required.
• Exercise: Install Office 365 Software on your
Desktop/Laptop.
Figure 1-9: Some services that make use of a Microsoft
Account
Standard Desktop Installation
If you don’t have Office installed, or you have the latest
version installed, you can use the Standard Desktop
Installation instructions below. If this is not the case,
refer to the Desktop Setup lesson that follows.
1.
Click PC & Mac on the Getting Started pane.
2.
Select your Language, your system version (32-bit
is recommended) and click install.
3.
You’ll be prompted to run or save the Setup files,
select Run.
4.
On the User Account Dialog box, click Yes to
confirm.
Depending on your connection speed, installation
may take some time.
5.
Figure 1-10: Standard Desktop Software Installation
When installation is complete, a Setup Wizard will
pop up, click Next.
Follow the easy onscreen prompts and keep clicking
Next in order to complete your Office setup.
Tip: Remember options in the Wizard may
vary according to the subscription chosen.
You are now ready to begin using the latest Office
products available with your chosen subscription.
Figure 1-11: Installation Wizard
Your Organization’s Name Here
14
The Fundamentals
Desktop Setup
If you currently have Office 2007 or Office 2010
installed, you will need to first update Office so that you
can save documents to the OneDrive and use Outlook
with Office 365 for mail and other features.
1.
Click the Settings button on the top right and select
Office 365 Settings.
2.
On the Settings page, select software.
3.
Select desktop setup from the menu listed on the
left.
4.
Click set up.
5.
You’ll be prompted to run the application, click
Run.
6.
Figure 1-12: Software Menu for Desktop Setup
A Sign in window will pop up when set up is ready.
Sign in, using your Office 365 credentials.
Office 365 will now check your system
configuration. Depending on the speed of your
system, this may take a while.
7.
Once the configuration check is complete, the
upgrade can begin. On the pop up that appears,
choose which applications you’d like to configure
by selecting the applicable checkboxes, then click
Continue, to allow Office 365 to configure and
update your system.
8.
Click Yes on the confirmation dialog box.
9.
Once you have reviewed and agreed to the service
agreement, click I accept.
Figure 1-13: Software Installation for Desktop Setup
The upgrade will begin.
10. Click Finish on the confirmation screen. You may
need to restart your PC before proceeding.
Your desktop should now be ready to install Office.
11. Back on your Office 365 User Account, select
Office from the Software menu on the left and then
follow steps 2 – 5 from the Standard Desktop
Installation lesson above to install the latest Office
version on your desktop.
15 © 2013 CustomGuide, Inc.
The Fundamentals
Office for Mobile Devices
There are a few confusing terms relating to Office
Applications in general. Phrases like: Office Mobile,
Web Apps, Mobile Apps, Client Apps and Office
Mobile. With so many different names, it can
sometimes be hard to know what’s what and how it
relates directly to you and Office 365.
 Exercise
• Exercise File: None required.
• Exercise: Discuss the different types of applications.
OneDrive for Business
Before we go any further, we’re going to have a look at
the different types of applications not installed on your
desktop, and how they may relate to you:
SharePoint: Use Office
Web Apps, or Desktop
Applications
Web App: This refers to any application that uses a
Web Browser as the client. (A “client” in layman’s
terms is the channel responsible for delivering a
service/application from a server.) So you could, as an
example, use any device with an Internet connection to
log on to your Office 365 Account and check your
email, using the Outlook Web App from your User
Account. Web Apps are also free!
Mobile Web App: This is basically the same thing as a
Web App, except its specifically optimized for a phone,
so the screen size is a lot smaller and the browser may
work a little differently.
Client App: This is an application that makes use of
onboard resources like memory or space on your hard
drive to deliver a service/application from a server.
Internet Explorer is a perfect example of a Client App.
Mobile Client App: This is a Client App optimized for
use on a phone.
Office Mobile: This is the Office Suite optimized for
phones and it requires an Office 365 Subscription.
Although it has limited functionality, it’s compatible
with the desktop version, so you can view and edit a
PowerPoint presentation on your phone using Office
Mobile, while retaining the content and format when
working with the same file on a desktop.
So what types of applications does Office 365 make use
of? It depends on which subscription you choose, but
the idea is that Office 365 makes use of all the types for
the specific reason of giving you access to as many of
your documents and files from as many different devices
as possible.
Tablet: Use Web Apps
Desktop: Use
Latest version of
Office
Smartphone: Use Office
Mobile or Web Apps
Figure 1-14: App Design for Office 365
Your Organization’s Name Here
16
The Fundamentals
Mobile Installation
Once you’ve installed software on your desktop, you can
set up Office 365 apps on your Smartphone as well.
You need an iPhone, Blackberry, or an Android or a
Nokia (Symbian OS) based device.
1.
Open the Internet browser on your phone, type in
www.office.com/business-apps in the
address bar and select <Enter> or the relevant
equivalent on your phone.
Tap the app you want to download. You
can return to this page to download the
additional apps.
Office Mobile
Includes Word, Excel and PowerPoint mobile
Apps.
OneNote
2.
Select the app you wish to download from the list of
available options for your device and click Install
or the relevant equivalent on your phone and follow
any onscreen instructions to complete installation.
Lync 2013
You are now ready to use the app on your phone.
Trap: Even if you have a supported phone, in most
cases, you need the latest version of the phone OS
to install the apps on your phone.
Figure 1-15: www.office.com/business-apps
Tablet Installation
You can also install apps on your tablet, depending on
the subscription you have chosen. You will need an
iPad, Windows RT device or Windows 8 Tablet.
1.
2.
Open the Internet browser on your tablet, type in
www.office.com/business-apps in the
address bar and select <Enter> or the relevant
equivalent on your tablet.
Tap the app you want to download. You can return to this page to download the additional
apps.
OneNote
Select the app you wish to download from the list of
available options and click Install or the relevant
equivalent on your tablet.
OWA
Follow any additional onscreen prompts to
complete installation.
SharePoint Newsfeed
Lync 2013
The app is now installed on your tablet.
Trap: Even if you have a supported tablet, in most
cases, you need the latest version of the tablet OS to
install the apps on your device. Office may not be
available for all tablets.
Another way to Access the Setup on your Phone
or Tablet: Log on to your User Account via your
Internet browser and click phone & tablet on the
Getting Started pane. Choose the type of phone or
tablet that you have and click the applicable get
app. Enter the email address that you have setup on
your phone (or tablet) and click Submit. This will
send the link for www.office.com/business-apps to
your phone or tablet.
17 © 2013 CustomGuide, Inc.
Figure 1-16: www.office.com/business-apps
The Fundamentals Review
Quiz Questions
1. How many PC’s or devices may you install Office 365 Home & Business on?
A. 2
B. 1
C. 5
D. Unlimited
2. In order to use Office 365, you must have Windows 7 or 8 as your operating system (True or False?)
3. You will be able to download and install all the available apps listed under your subscription on your mobile/tablet
devices (True or False?)
4. You can use Office 365 with PC and Mac (True or False?)
5. You will be able to download and install all the available apps listed under your subscription on your mobile/tablet
devices (True or False?)
Your Organization’s Name Here
18
Quiz Answers
1. B. You can install Office 365 Home & Business on 1 PC only. If you want a subscription for Home use that allows you
multiple device installations up to 5 PC’s, you’ll need to select Office 365 Home Premium.
2. False. Office 365 does support some previous versions and applications, however, if you want to download and install
the latest Office applications from Office 365, you will need to have Windows 7 or 8 as your OS.
3. False. The apps from the subscription that you are able to install on your Mobile or Tablet devices will vary by device.
4. True. Office 365 is available for PC and Mac, however, not all versions of operating systems on these devices may be
supported.
5. False. The apps from the subscription that you are able to install on your Mobile or Tablet devices will vary by device.
19 © 2013 CustomGuide, Inc.
The Outlook
Web App
Setting up the Outlook Web App ...................... 21
Desktop Set up ...................................... 21
Mobile Set up ......................................... 21
Tablet Set up ......................................... 22
Outlook Web App for Email .............................. 23
Outlook Web App for Calendar ........................ 25
Sharing your Calendar ........................... 26
Outlook Web App for People ............................ 27
Outlook Web App Extras ................................... 28
Linking and Unlinking Contacts ............. 28
Voice Input on a Tablet/Mobile Device .. 29
Creating Tasks ...................................... 29
2
By now you should have a pretty good
idea of what Office 365 is and what you
need to do to get it set up.
Now it’s time to get stuck in and begin
using Office 365. Using the Outlook Web
App you can read and reply to emails,
manage your calendar and contacts from
anywhere.
All this can be done using Office 365 on a
desktop, mobile or tablet device. Web
apps are available currently for Outlook,
Word, Excel, PowerPoint and OneNote.
In this chapter, we will show you how to
access and use the Outlook Web App on
different devices.
Managing the Outlook Web App ...................... 30
Setting Desktop Options ........................ 30
Setting Mobile/Tablet Options ............... 31
Your Organization’s Name Here
20
The Outlook Web App
Setting up the Outlook Web
App
 Exercise
• Exercise File: None required.
• Exercise: Setup the Outlook Web App on a Desktop.
The Outlook Web App is incredibly handy. It’s one of
those apps you will probably find yourself using almost
daily. It syncs your email, contacts and calendar,
making it extremely easy to use your email from any
device and any location, even if you’re offline.
It looks very similar to Outlook 2013, the only
difference is that you do not have full “Backstage”
functionality, so use is mostly limited to basic
functionality in Email, Contacts and the Calendar.
Trap: Some app features in Outlook Web App are
only available when using Exchange.
Desktop Set up
With just a few clicks, you’ll be ready to use the
Outlook Web App from anywhere.
1.
Sign in to your Office 365 User Account.
2.
Click Outlook on the Navigation bar.
3.
Select your Language and Time Zone from the drop
down list provided and click save.
The Outlook Web App will open, ready for use.
Figure 2-1: Outlook Web App Desktop Set up
Mobile Set up
Depending on your phone and office subscription, you
can also install and set up the Outlook Web App on your
Smartphone. Note: Instructions and commands may
differ by device.
1.
Open the Internet browser on your phone, type in
www.office.com/business-apps in the
address bar and select <Enter> or the relevant
equivalent on your phone.
2.
Select the Outlook Web App and click Install or
the relevant equivalent on your phone.
nicole@exhiler8.onmicros
oft
Follow any onscreen instructions to complete
installation.
3.
Enter your email Address and password on the sign
in screen and click sign in.
4.
Follow any additional onscreen instructions or
prompts. You will also have the opportunity to
enter a 4-digit pin number for extra security on your
phone.
21 © 2013 CustomGuide, Inc.
Figure 2-2: Outlook Web
App Mobile Set up
The Outlook Web App
Tablet Set up
If you have a supported tablet device, you can install the
Outlook Web App on your tablet as well. Note:
Instructions, prompts and commands may differ from
tablet to tablet.
1.
Open the Internet browser on your tablet, type in
www.office.com/business-apps in the
address bar and select <Enter> or the relevant
equivalent on your tablet.
2.
Select the Outlook Web App and click Install or
the relevant equivalent on your tablet.
Follow any onscreen prompts to complete
installation.
3.
Enter your User ID and password on the sign in
screen and click sign in.
4.
Follow any additional onscreen instructions or
prompts until you reach the point where you can
click go to inbox.
nicole@exhiler8.onmicrosoft.com
Figure 2-3: Outlook Web App Tablet Set up
Your Organization’s Name Here
22
The Outlook Web App
Outlook Web App for Email
As mentioned before, using the Outlook Web App
works in a similar way to Outlook 2013. You’ll see
that whether you’re using the app on a desktop, tablet
or mobile phone, the layout and functionality are pretty
similar. The major difference lies in that Web Apps for
phones and tablets are optimized for touch.
1.
 Exercise
• Exercise File: None required.
• Exercise: Send an email to your neighbor using the Web
App.
Open the SharePoint invitation email, go to the site and
follow the site so that you can access it from your new
User Account. Delete the email when you’re done
Launch the app from your mobile/tablet device, or
log on to your User Account from a desktop.
For Desktop Users: Once on your User Account,
click Outlook on the Navigation bar.
2.
Use the available menu options specific to your
device in order to perform actions in your Email
account, e.g. read, reply, forward, delete or flag
messages etc.
Tip: The menus and actions available on specific
devices may be different. If you’re using a
tablet/mobile device, you are most likely using your
finger to tap or swipe your selections, whereas
desktop users would be using a mouse to click
through their options. See Table 2-1: Device
Specific Menu Options for Email for an idea of
what some of the available basic menu options on
Tablet and Mobile devices look like.
Table 2-1: Device Specific Menu Options for Email
Figure 2-4: Outlook Web App Inbox on Desktop, Mobile and
Tablet
The Outlook Web App
Table 2-1: Device Specific Menu Options for Email
Tablet:
Use the Navigation button to switch between Email, Calendar, Contacts and Options. Select and hold this
option to activate Voice input.
New
Search your email
Check for mail
View email message in full screen mode
See more actions and options
Collapse/Expand specific section of screen
23 © 2013 CustomGuide, Inc.
Delete message
See more actions and options
Reply, Reply to all, or Forward a message
Phone:
Use the Navigation button to switch between Email, Calendar, Contacts and Options. Select and hold this
option to activate Voice input.
New
View Folder list
Search your email
See more actions and options
Your Organization’s Name Here
24
The Outlook Web App
Outlook Web App for
Calendar
Using the Outlook Web App, you can also manage your
calendar – make appointments, set reminders, create
multiple calendars, link and share calendars with others.
1.
2.
 Exercise
• Exercise File: None required.
• Exercise: Open the Calendar from your desktop and
familiarize yourself with the slightly different look.
Launch the App from your mobile/tablet device, or
log on to your User Account from a desktop and
then:

For Desktop Users: Once on the User
Account, click Calendar on the Navigation
bar.

For Mobile/Tablet Users: Select the
Navigation button on your screen and click the
Calendar icon on the Navigation menu.
Use the available menu options specific to your
device in order to perform actions in the Calendar,
e.g. view, create, edit, delete appointments, set
reminders etc. See Table 2-2: Device Specific
Menu Options for Calendar for an idea of what
some basic menu options available in the Calendar
on the Outlook Web App look like.
Figure 2-5: Mobile Calendar View
Table 2-2: Device Specific Menu Options for Calendar
Tablet/Phone:
Use the Navigation button to switch between Email, Calendar, Contacts and Options. Select and hold this
option to activate Voice input.
/
New
Daily View
Weekly View
Monthly View by Week
This Month
See more actions and options
Collapse/Expand specific section of screen
View Today
25 © 2013 CustomGuide, Inc.
The Outlook Web App
Sharing your Calendar
You can of course share calendars in Outlook as well,
but when using the Outlook Web App from your
desktop, it works slightly differently and this is one of
those features only available if you are using Exchange.
1.
Log on to your User Account and click Calendar
on the Navigation bar.
2.
Click the Share button on the top right.
3.
In the Share with field, enter the name of the user
you want to share your calendar with, or their email
address if they’re not in your address book.
4.
Click the Permissions list arrow to select what the
user can see on your shared calendar.
5.
Confirm a subject for the email the user will
receive.
6.
Use the Calendar drop down to select the calendar
you want to share with the user and then click Send.
Figure 2-6: Calendar Sharing dialog box.
The user will receive an email with a link to your
shared calendar.
Your Organization’s Name Here
26
The Outlook Web App
Outlook Web App for People
 Exercise
In older versions of Outlook, we used to refer to our
people database, as Contacts, now we simply call the
database, People.
• Exercise File: None required.
• Exercise: Open People from your desktop and familiarize
yourself with the available options.
Using the Outlook Web App you can add, edit and
delete People as well as view available address books
your organization may have set up.
1.
2.
Launch the App from your mobile/tablet device, or
log on to your user account from a desktop and
then:

For Desktop Users: Once on the User
Account, click People on the Navigation bar.

For Mobile/Tablet Users: Select the
Navigation button on your screen and click the
People icon on the Navigation menu.
Use the available menu options specific to your
device in order to perform actions with People, e.g.
view, create, edit, delete contacts and address books
etc. See Table 2-3: Device Specific Menu
Options for People for some basic menu options
available in People on the Outlook Web App.
Figure 2-7: Mobile People View
Table 2-3: Device Specific Menu Options for People
Table 2-3: Device Specific Menu Options for People
Tablet/Phone:
Use the Navigation button to switch between Email, Calendar, Contacts and Options. Select and hold this
option to activate Voice input.
New
Search People
Edit
See more actions and options
Collapse/Expand specific section of window
Schedule an appointment
Send a message
27 © 2013 CustomGuide, Inc.
The Outlook Web App
Outlook Web App Extras
Even though the Outlook Web App works a lot like the
standard Outlook application, there are some features
only available in the Web App and one or two
overlapping features that may work slightly differently.
 Exercise
• Exercise File: None required.
• Exercise: Create a new task called “Complete Sales
Report” due the last Friday of this month. Set a reminder
for the task for 1 week before the due date.
Let’s take a look at the most prominent ones.
Linking and Unlinking Contacts
It’s easy to lose track of a contact when you have
hundreds listed and not having time to search through
your contacts, you end up entering bits and pieces of
different information for the same person.
Linking contacts allows you to consolidate all the
information for someone on one business card. This is
something only available on the Outlook Web App.
1.
Launch the App from your mobile/tablet device, or
log on to your User Account from a desktop and
then:


For Desktop Users: Once on the User
Account, click People on the Navigation bar.
Figure 2-8: Linking a Contact dialog box
For Mobile/Tablet Users: Select the
Navigation button on your screen and click the
People icon on the Navigation menu.
2.
Select the contact you want to link.
3.
In the Preview pane, select the manage link under
linked contacts.
4.
Contacts listed under Linked Contacts will show
any current links made, and Suggested Links will
provide potential matches to the contact.
Another way of finding a Contact to Link:
Start typing in the name of the contact you
want to link in the Find a Contact to Link
search box and click <Enter>, or the equivalent
on your mobile/tablet device.
5.
Select the contact from the Suggested Links or the
Search results and click link.
6.
Click OK.
When you select this contact now, all their
information will appear on one business card.
Figure 2-9: Linking and Unlinking Contacts
Tip: When you link/unlink a contact, you may
need to refresh the Outlook Web App on your
Your Organization’s Name Here
28
The Outlook Web App
other devices before you will be able to see the
newly created link.
7.
To unlink a contact again, select the contact.
8.
Click the Manage link in the Preview pane.
9.
Select the contact from the Linked Contacts section
and click unlink.
10. Click OK.
Voice Input on a Tablet/Mobile Device
The Outlook Web App also has a feature for Voice Input
applicable to users with Windows 7 or Windows 8.
If your device is set up for Speech Recognition, you will
be able to issue certain verbal commands like “New”,
“Open”, “Close” etc. to navigate and perform actions in
the Outlook Web App.
Trap: This feature is not available in all languages.
To access this feature on your tablet/mobile device,
select and hold the Navigation button as shown in
Figure 2-10: Voice Input for Tablet/Mobile devices.
Figure 2-10: Voice Input for Tablet/Mobile
devices
Creating Tasks
Outlook 2013 has a lot more functionality available
when it comes to working with tasks, but the Web App
does offer limited functionality from a desktop device if
your organization has been set up to support Tasks.
1.
Log on to your User Account and click Outlook on
the Navigation bar.
2.
Click Tasks on the bottom left of your screen.
3.
Click the new task button.
4.
Enter a subject for the new task.
5.
Select show more details to set reminders and other
details relevant to the task.
6.
(Optional) Add an attachment to the Task by
clicking the Insert button.
7.
Enter any notes or comments in the text box
provided.
8.
When you’re done, click Save.
29 © 2013 CustomGuide, Inc.
Figure 2-11: Tasks Dialog box for the Outlook Web App
The Outlook Web App
Managing the Outlook Web
App
As mentioned previously, you may not have complete
“Backstage” functionality in the Outlook Web App, but
there are certain settings and options that you will be
able to change and adjust to make integration and
accessibility streamlined and effective according to your
requirements.
 Exercise
• Exercise File: None required.
• Exercise: Add a signature to your new email account that
displays your full name, position as Event Planner and the
company name: Exhiler8.
Activate the offline settings for Desktop use.
Setting Desktop Options
1.
Log on to your User Account and click Outlook on
the Navigation bar.
2.
Click the Settings button next to the User menu.
3.
Select the setting you wish to change from the list
provided and follow onscreen instructions to adjust
the selected setting.
See Figure 2-12: Outlook Web App Settings
menu for a list of available settings you can adjust
within the Outlook Web App. (Available settings
may differ by subscription type, device and use of
Exchange.)
See Table 2-4: Outlook Web App Options for
Desktop for a list of attributes you can change
when selecting Options in the Settings menu.
Figure 2-12: Outlook Web App Settings menu
Table 2-4: Outlook Web App Options for Desktop
Account
Change options for “my account” and “connected accounts” here. Pop and IMAP settings can be
found under the “my account” tab as well as most account related details. Under the “connected
accounts” tab, you can set email forwarding and connect your Outlook Web App to other email
accounts where required.
Organize email
Here you can select from four tabs: inbox rules, automatic replies, delivery reports and retention
policies.
Groups
Create distribution groups here that can be used in the address book for others to use, you can also
join or leave existing groups.
Site mailboxes
Save and access content from shared projects in one place. Add the Site Mailbox app to the
SharePoint site and select which of these mailboxes to list in Outlook 2013.
Settings
There are three tabs here: mail, calendar and regional. Add a signature under mail or make changes
to the way the Outlook Web App deals with your mail, calendar and regional settings.
Phone
Select this option if you want to *sync the Outlook Web App with a mobile device. Block or remote
wipe your phone from here as well. (*Available with Exchange only.)
Block or allow
Change the way Outlook Web App deals with your junk mail and blocked and safe senders.
Apps
Add and remove apps within Outlook like Unsubscribe and Action Items etc.
Your Organization’s Name Here
30
The Outlook Web App
Setting Mobile/Tablet Options
You can also manage your Outlook Web App from a
mobile/tablet device.
1.
Launch the app from your mobile/tablet device.
2.
Click the More actions
3.
Select options.
4.
Select the setting you wish to change from the list
provided and follow onscreen instructions to adjust
the selected setting.
button on your screen.
See Table 2-5: Outlook Web App Options for
Mobile/Tablet for a list of attributes you can
change for your mobile/tablet device.
Another way to access your settings on a
mobile/tablet device: Click the Navigation
button on the bottom left of your screen and
select the options icon. (This way may not be
available on all devices).
Figure 2-13: Mobile Options View
Table 2-5: Outlook Web App Options for Mobile/Tablet
Automatic
replies
Select this option if you are going to be out of the office, or on leave and you’d like to set up an
automatic reply to be sent on your behalf while you’re away.
Time zone
If you are someone that does a lot of travelling, it’s important to make sure your time zone settings
are always correct.
Email
signature
Create an email signature to be sent out on your email messages.
Photo
Upload or update your profile picture – this picture accompanies any social/interactive applications
you use, e.g. emails, social networking, Lync, User Account etc.
Passcode
Set a passcode to safeguard the Outlook Web App on your mobile device.
Contact sync
You can sync contacts to your mobile/tablet device to see caller ID and to use the device to search for
contacts. This option is selected by default; if you uncheck the box, synced contacts will be deleted
from the device.
Offline folders
The Inbox and Drafts folders will always be synced so that you can view them offline, but you can
select to manually choose up to five (5) additional folders you want to sync offline.
Privacy and
terms
Change the way the Outlook Web App treats privacy and cookies, third-party notices and view the
app license terms.
Feedback
You have an opportunity to let Microsoft know how the Outlook Web App is working out on your
mobile/tablet device.
Tip: To sort your Inbox folder by either date or
conversation, click the More actions button and
select sort by date/sort by conversation.
31 © 2013 CustomGuide, Inc.
The Outlook Web App Review
Quiz Questions
6. Which device allows you to input a 4-digit pin code as extra security for access to the Outlook Web App?
A. Desktop
B. Tablet
C. Mobile Phone
D. B & C
7. The Outlook Web App looks and works exactly the same way as the Outlook application. (True or False?)
8. You can share your OWA Calendar even if you don't use MS Exchange. (True or False?)
9. The new reference to People, in newer Office versions replaces which previous feature?
A. Business Cards
B. Friends
C. Address Book
D. Contacts
10. How do you activate voice input on a mobile/tablet device?
A. Click the More actions button, select options and then select settings.
B. Click and hold down the Navigation button.
C. Click the Navigation button, select the options icon and then select automatic replies.
D. Just start talking, the mobile/tablet device will automatically register your voice.
11. You cannot sort your email by sender on a tablet device (True or False?)
Your Organization’s Name Here
32
Quiz Answers
6. C. All devices do offer facilities for password use to protect access to the Outlook Web App, however, only the mobile
phone offers an extra layer of protection by implementing a 4-digit pin code as well.
7. False. Although there are many similarities between Outlook and the Web App version, the Web App version does not
have complete “Backstage” functionality and the layout is slightly different.
8. False. Sharing your OWA Calendar, is something you can only do if you make use of MS Exchange.
9. D. Contacts is the old reference for what we now call People.
10. B. Select and hold down the Navigation button. Remember if your device is not setup for speech recognition, this will
not work.
11. True. You can sort your email on a tablet device, but only by conversation or date, not by sender.
33 © 2013 CustomGuide, Inc.
Using Other
Web Apps
Accessing Other Web Apps.............................. 35
Access from a Mobile or Tablet Device . 35
Access from a Desktop Device ............. 36
Using the Newsfeed .............................. 36
OneDrive ............................................................. 37
OneDrive for Business ........................... 37
OneDrive (Personal) .............................. 37
Using Web Apps on OneDrive .......................... 38
Upload a Document to OneDrive .......... 38
Share a Document on OneDrive ........... 38
Create a New Document on OneDrive .. 39
Edit a Document on OneDrive ............... 39
3
No more going in to the office at odd
hours or waiting to use your personal
device, now you can open and edit Office
documents from anywhere, anytime. All
you need is an Internet Browser!
Work with colleagues across different
devices and store your files online so that
even users that don’t have office can view
the documents.
All this can be done using Web Apps.
Web apps are available currently for
Outlook, Word, Excel, PowerPoint and
OneNote.
In this chapter, we will show you how to
access and use some of these web apps on
different devices.
Use Search on OneDrive ................................... 40
SharePoint (Team Site) ..................................... 41
Using Web Apps on SharePoint ....................... 42
Upload a Document to SharePoint ........ 42
Create a New Document on SharePoint 43
Edit a Document on SharePoint ............ 43
Use Search on SharePoint ................................ 45
Your Organization’s Name Here
34
Using Other Web Apps
Accessing Other Web Apps
So what’s the difference between a standard Office
application and a Web App?
 Exercise
• Exercise File: None required.
• Exercise: Discuss the main differences between Web
Apps and standard Office applications.
To access Word or Excel and other standard Office
applications, you need to have purchased and installed
the relevant software on a device. By launching the
application on the device you are able to then create, edit
and save files and documents locally.
With Web Apps, you don’t necessarily need a purchased
license or installation. The Web application makes use
of your Internet browser to open, allowing you to work
with the file online.
Trap: When accessing a Web app from certain
devices, you may need a Microsoft account. While
an Office 365 Subscription provides you with an
account which gives you access to features and apps
relevant to your subscription, a Microsoft account is
an account you use to sign in to other Microsoft
services. If you use any of the following, you
already have a Microsoft account: Hotmail,
Outlook.com, Gmail, Yahoo, Xbox Live, OneDrive,
MSN, Messenger and others.
Figure 3-1: Some examples of services that make use of
a Microsoft Account.
Access from a Mobile or Tablet Device
1.
Select the Web App icon from the mobile or tablet
device menu.
2.
Select Sign in.
3.
You may be asked here for your Microsoft Account
details. (Not to be confused with your Office 365
Subscription credentials).
4.
Fill in the applicable User Name and Password.
5.
Click Sign in.
Figure 3-2: Office Web Apps currently available
You can now start using the app.
Tip: Once you’ve signed in the first time, you won’t
have to sign in again to use the app. Just select the
Web App icon to launch it as you would any other
program or application.
Trap: Currently you can only view Word, Excel
and PowerPoint Web Apps from your phone; you
cannot edit files. To read Word and PowerPoint
files from a phone, you will also need Internet
Explorer 7 on Windows Mobile 7, or Safari 4 on
iPhone 3G or 3GS.
35 © 2013 CustomGuide, Inc.
Figure 3-3: Opened Office
app on a Mobile Device.
Using Other Web Apps
Access from a Desktop Device
Web Apps are aimed at mobile and tablet device users,
as well as users who do not have Office installed, but
need access to view and edit documents and files.
When your desktop isn’t close by and you don’t have a
mobile/tablet device, having your Office 365 Account
with Web Apps can be a very handy tool.
1.
Open your Internet Browser, enter
https://login.microsoftonline.com/
in the address bar and click <Enter>.
2.
Enter your Office 365 User ID and password and
click Sign in.
3.
Use the buttons on the Navigation bar to select
which type of app you want to access:

Click OneDrive to access documents or files
stored on the organizational OneDrive.

Click Sites if you want to access your Team
site and use Office web apps on SharePoint.
Figure 3-4: Office 365 Sign in page
Figure 3-5: Navigation bar options
Using the Newsfeed
Unlike OneDrive and SharePoint, we have not dedicated
a whole lesson to the Newsfeed, even though it can be
considered to be part of the online collaboration tools
offered in Office 365.
Newsfeed, “hosted” by the SharePoint feature in Office
365, is basically there to give you your own
“expression” space.
With limited SharePoint functionality, you can add
selected apps and keep up to date with what’s going on
with others using the Newsfeed. You can create your
own blog posts and view a summary of all the People,
Documents, Sites and Tags you’re currently following
from the Home page.
Tip: Your organizational OneDrive account is also
available from this hub as a Document Library
listed on the apps page.
1.
Figure 3-6: The Newsfeed Home page
To access your Newsfeed, log on to your Office 365
Account and click Newsfeed on the Navigation bar.
Your Organization’s Name Here
36
Using Other Web Apps
OneDrive
Enter OneDrive. Most of the documents and files you
want to access, create, edit, store and share will
probably come from your OneDrive.
 Exercise
• Exercise File: None
• Exercise: Discuss the different types of OneDrive and
have a look at the options available on OneDrive for
Business.
Also referred to as the Cloud, your OneDrive provides
you with online storage space for your documents and
files and makes it easy to sync, share and collaborate
with others.
Trap: Not all Subscriptions come with access to
OneDrive, and if your subscription does include
OneDrive, don’t forget to keep an eye on the
available storage space, as space may be limited.
Depending on your Subscription, you may have two
variants of OneDrive. OneDrive for personal use and
OneDrive for Business. It’s important to understand the
difference.
OneDrive for Business
The first variant is your organizational OneDrive. It’s
hosted as a Document Library within the SharePoint
feature of an applicable Office 365 subscription, or the
latest version of SharePoint. When you use this
OneDrive, you can create, store and access documents
and files that can also be made available to others in
your organization.
Figure 3-7: OneDrive for Business on Tablet and
Mobile Phone
Trap: After placing or creating documents in the
Shared with Everyone folder, it can take a while
before the document becomes available to others.
1.
Access this OneDrive by logging on to your Office
365 Account, or your organization’s SharePoint
site, and click OneDrive on your Navigation bar.
OneDrive (Personal)
The second OneDrive account is your personal account.
This account is meant for personal use and comes free
with Outlook or a Microsoft Account. The documents
and files you create and save here are only available to
you and those you specifically share them with.
1.
Figure 3-8: OneDrive for Business on a Desktop
Using your Microsoft Account credentials to sign in
– access this account directly via:
https://onedrive.live.com/ or, click the Open, Save
As or Share options on the applicable File tab, of
the Office application you’re working in.
For the purpose of this guide, we’ll be focusing on
OneDrive for Business.
Trap: Available features and options for OneDrive
may not be the same, or available on some devices!
Figure 3-9: OneDrive on Windows Live (personal)
37 © 2013 CustomGuide, Inc.
Using Other Web Apps
Using Web Apps on OneDrive
Having documents and files available on OneDrive can
be a great advantage. Depending on the space you have
available, you could even use OneDrive as a backup
location for important documents/files, and of course
you can access, create and share your files from
anywhere.
Upload a Document to OneDrive
 Exercise
• Exercise File: Exhiler8_BusinessCard.pub
• Exercise: Upload the Exhiler8_BusinessCard file to
OneDrive and manually share it with one other user.
Create a new PowerPoint presentation in the Shared with
Everyone folder, entitled “New Event Portfolio”.
Apply the Ion Boardroom, Variant 3 theme to the
presentation, then close it and return to OneDrive.
Uploading documents and files you need to OneDrive,
means all you need to access them, is a supported device
and an Internet connection.
1.
Open your Internet Browser, enter
https://login.microsoftonline.com/
in the address bar and click <Enter>.
2.
Enter your Office 365 User ID and password and
click Sign in.
3.
Click OneDrive on the Navigation bar.
4.
Click new document and select Upload Existing
File.
5.
Click Browse. Navigate to and select the file you
want to upload.
6.
Click Open, then click OK.
Figure 3-10: Upload Dialog box
Share a Document on OneDrive
Place a document/file in the Shared with Everyone
folder to share it with the rest of your organization. Any
files outside this folder will have to be shared manually
in order for others to access or see them. Here’s how:
1.
Select the file you want to share by clicking the
Open Menu button (…) for the file and select
Share.
Another way to select files on SharePoint:
Point your cursor at the file and select the tick
that appears to the left. You can then select an
action from the ribbon that will be applied to
the selected files. Deselect files by clicking the
tick again.
2.
Figure 3-11: Sharing a File
On the Share Dialog box, select Invite people or
Get a link.
Invite people: use this option for sending an email
with a link to the document to users within your
organization.
Your Organization’s Name Here
38
Using Other Web Apps
Get a link: use this option to generate links for
editing or viewing the file, and then send the link to
anyone you want to share the file with.
3.
Make your selection and fill in the fields and
options provided.
Create a New Document on OneDrive
Depending on your subscription and device capability,
you can create new documents from anywhere using
OneDrive Web Apps.
Trap: Remember Web Apps have limited
functionality compared to their desktop
counterparts.
1.
On OneDrive, click new document and select the
type of document/file you want to create from the
available list of options.
2.
Type a name for your new document in the name
field and click OK.
3.
The new document/file will open in the applicable
Web App.
4.
Click the Username link (e.g. Bob Smith) at the top
left of the screen to save, exit and return to
OneDrive.
Figure 3-12: A newly created presentation in PowerPoint
Web App
Another way to exit/close the Web App:
Click the File tab and select Exit.
Edit a Document on OneDrive
Not all devices are enabled for editing, but where
applicable, this is a great tool to have.
Figure 3-13: Editing a Web App document/file.
1.
On OneDrive, navigate to the document/file you
want to edit and click the document/file name link
to open it.
Another way to open a file/document: Click
the Open Menu (…) button for the file you
want to edit and select Edit. You can also
select the document/file you want to edit, click
the File tab and select Edit Document from the
Open & Check Out group.
2.
Click the applicable Edit tab and select the type of
application you want to use for editing.
3.
Make any changes necessary and click the
Username link to save and return to OneDrive.
Figure 3-14: Open file in a Web App.
39 © 2013 CustomGuide, Inc.
Using Other Web Apps
Use Search on OneDrive
 Exercise
It’s great to know that you can access, share and
collaborate with others using online collaboration tools
like OneDrive, but how do you find shared files and
documents that others have created?
• Exercise File: None
• Exercise: Search for and view another person’s
OneDrive account.
You wouldn’t necessarily want to send emails to
everyone, or receive emails from others every time a file
or document gets shared, so how do you find what
you’re looking for?
1.
Open your Internet Browser, enter
https://login.microsoftonline.com/
in the address bar and click <Enter>.
2.
Enter your Office 365 User ID and password and
click Sign in.
3.
Click OneDrive on the Navigation bar.
4.
Click the list arrow in the Search box and select the
scope of where you want to search:
Figure 3-15: Search Scope options on OneDrive

Everything: Use this option to find shared
documents or files.

People: Use this option to directly access the
OneDrive of another person in your
organization. (Only their shared details and
files will be available.)

Conversations: Use this option to find specific
conversations.

This Site: Use this option to search for
keywords or phrases.
5.
Once you’ve made your selection, type in the partial
name of a file, or person, phrase or keyword in the
Search box and click <Enter>.
6.
Select the item you’re looking for from the results
shown.
Figure 3-16: Search Results for a file name.
Your Organization’s Name Here
40
Using Other Web Apps
 Exercise
SharePoint (Team Site)
So we already know SharePoint “hosts” the Newsfeed,
and OneDrive for Business hubs on the Office 365
account, but what exactly is SharePoint?
• Exercise File: None
• Exercise: Have students look at the Team Site to
familiarize themselves with how it looks.
In its most basic form it closely resembles a glorified
external hard drive mixed with the look and
functionality of a website. Also referred to as Intranet or
Team Site, SharePoint is mostly used by organizations
to create websites. These websites can be dedicated to
different departments, clients or projects to form a
secure base where anyone, given access, can log in,
organize and store shared information in many different
forms.
To access a Team Site you will need to be given a link
with a username and password from an authorized
administrator, or you will need an Office 365 Account.
1.
Open your Internet Browser, enter
https://login.microsoftonline.com/
in the address bar and click <Enter>.
2.
Enter your Office 365 User ID and password and
click Sign in.
3.
Click Sites on the Navigation bar.
4.
Select the site link for the site you want to go to.
Figure 3-17: Sites page on Office 365
Navigation Bar
Ribbon
Title bar
Breadcrumb menu
Quick
Launch
Bar
Figure 3-18: SharePoint Home page
41 © 2013 CustomGuide, Inc.
User Menu
Using Other Web Apps
Using Web Apps on
SharePoint
How your organization has setup SharePoint will
determine what actions you can perform and how you
perform them. Most organizations will be set up to
require the checking in and out of documents, or there
may be an approval process for uploading documents, so
you will need to contact your SharePoint administrator
to find out exactly how your organization has set things
up on your Team Site
 Exercise
• Exercise File: Budget_VanderPelt.xlsx
• Exercise: Upload the Budget_VanderPelt.xlsx file to
SharePoint.
Open it in the Web App and adjust the actual Photography
cost to $1600, save your changes and return to SharePoint.
Upload a Document to SharePoint
If you have the permission to do so, you can also upload
documents and files to SharePoint so that others can
access them.
1.
Open your Internet Browser, enter
https://login.microsoftonline.com/
in the address bar and click <Enter>.
2.
Enter your Office 365 User ID and password and
click Sign in.
3.
Click Sites on the Navigation bar.
Trap: Only sites you have “Followed” will
appear here.
4.
Figure 3-19: Uploading a file to SharePoint
Select the link for your Team Site.
The Team Site will open.
5.
Navigate to the site or folder you want to upload a
document to.
6.
Click new document and select Upload Existing
File from the list of options.
7.
Click Browse.
Tips:
 If you have multiple files to upload and
your site is set up to do so, you can click
the available Upload files using Windows
Explorer instead link. Note: you need to
have selected the Keep me signed in
checkbox when logging in, and the Team
Site needs to be added to Trusted Sites in
order to use this facility.
Figure 3-20: Windows Explorer (Multiple File Upload)
Another way to upload a new file: Select and
drag the file on your computer in Windows
Explorer towards the new document or drag files
here link. A Drop here… block will appear,
release your mouse and the file/s will be uploaded.
Your Organization’s Name Here
42
Using Other Web Apps
8.
Navigate to and select the file you want to upload
and click Open.
9.
Click OK. The file is uploaded. Depending on the
approval settings on your site, the document may
not be available to others until it has been approved.
Create a New Document on SharePoint
As mentioned before SharePoint “hosts” OneDrive for
Business, which means the look, feel and processes on
the OneDrive are very similar to SharePoint. This
applies to creating new documents as well.
1.
Navigate to the site and folder you want to create a
new document in.
2.
Click new document and select the type of
document you want to create from the list of options
available.
3.
Type a name for your new document in the name
field and click OK.
4.
The new document/file will open in the applicable
Web App.
5.
To save your changes, exit and return to SharePoint;
click the Team Site link on the top left side.
Figure 3-21: Selecting a New Document Type
Another way to save, exit and return to
SharePoint: Click the File tab and select Exit.
Edit a Document on SharePoint
Editing files on SharePoint can be a bit trickier,
depending on the way your Team Site has been set up.
For instance, you may have to first check out a
document before you can edit it and check in the
document again when you’re finished. Your
organization may also have versioning in place.
1.
Navigate to or search the site for the file you want
to edit.
2.
Click the file name link to open it for editing.
Another way to open a file/document: Click
the Open Menu (…) button for the file you
want to edit and select Edit. You can also
select the document/file you want to edit, click
the File tab on the Ribbon and select Edit
Document from the Open & Check Out group.
43 © 2013 CustomGuide, Inc.
Figure 3-22: Opening/Viewing a (Web App) file on
SharePoint
Using Other Web Apps
3.
Click the Edit tab and select to either edit the file in
the desktop version or the Web App. Make your
selection as required.
Tips:
 If your organization uses document check
out/check in, you’ll see a Check Out button
under the Ribbon on the document you’ve
opened. Selecting the Check Out button
means that no one else can edit the file
while you’re busy with it. You can make
your changes as necessary, and when you
close the file, you’ll be prompted to check
in the document again. Follow onscreen
instructions to make the updated document
available to others again.


4.
If your SharePoint settings allow more
than one person to work on a document at
a time, more than one person can open a
document without checking it out. When
this happens, a pop up will inform you of
who else is editing the document at the
same time.
Where an editing conflict occurs, the
person who saves their document first will
retain the original copy, while those who
follow will be saved as “conflict” copies,
e.g. CompanyLetterhead.docx (Bob
Smith’s Copy). Users will have to discuss
a solution with each other when this
happens.
Figure 3-23: Editing Status Notification (Web App)
Figure 3-24: Editing Status Notification (Desktop)
To save and exit, for:

Web Apps: Make your changes as
necessary and click the Username link to
save and exit the Web App.
Another way to save and exit a Web
App: Click the File tab and select Exit.

Desktop Applications: Make your
changes as necessary, click Save. On the
Save dialog box you can rename the file (if
read only) or to replace the one currently in
the destination folder; just click Save
again.
Figure 3-25: Editing in a Web App
Your Organization’s Name Here
44
Using Other Web Apps
Use Search on SharePoint
This is just another way Office 365 makes online
collaboration easy. Because SharePoint “hosts”
OneDrive and the Newsfeed, you can use the Search
boxes on any of these “hubs” to find users, shared
documents or conversations, even those that are not
directly uploaded or captured on the specific hub.
1.
2.
 Exercise
• Exercise File: None
• Exercise: Search for the New Event Portfolio
presentation you previously created in the Shared with
Everyone folder and open it in the PowerPoint Web App.
Return to the Team Site.
Click the Search box list arrow and select the scope
of what you want to search:

Everything: Use this option to find shared
documents or files.

People: Use this option to directly access the
OneDrive of another person in your
organization. (Only their shared details and
files will be available.)

Conversations: Use this option to find specific
conversations.

This Site: Use this option to search for
keywords or phrases.
Figure 3-26: SharePoint Search Scope
options
Once you’ve made your selection, type in the partial
name of a file, or person, phrase or keyword in the
Search box and click <Enter>.
Tip: To get the most accurate results, type the
full name of what you’re looking for. If you
don’t know the full name, don’t worry, the
search results will pick up on any keyword or
phrase; it may just take a little longer to get
through all the results.
3.
Select the item you’re looking for from the results
shown.
Figure 3-27: Search Results on SharePoint
45 © 2013 CustomGuide, Inc.
The Using Other Web Apps Review
Quiz Questions
12. Which of the following Web Apps are not available currently:
A. Outlook
B. Excel
C. Access
D. OneNote
13. There are two different types of OneDrives (True or False?)
14. Which search scope below is NOT available when using Search?
A. People
B. Conversations
C. This Site
D. Recent Documents
15. You only require a link, username and password to access and edit files on SharePoint (True or False?)
16. When creating a new file on SharePoint, you can select from available Web Apps, uploading an existing file, or you can
create a new folder (True or False?)
17. You can use the Search box on SharePoint to find any shared file, even if the file was not directly uploaded or created on
SharePoint (True or False?)
Your Organization’s Name Here
46
Quiz Answers
12. C. Access is not currently available as a Web App.
13. True. There are two different types of OneDrives, one for personal use included with a Microsoft account or Outlook
and one for organizational use, included as a feature in Office 365.
14. D. Recent Documents is not one of the scope options when using Search.
15. False. A link, username and password may give you access to SharePoint but not necessarily enable you to edit all files.
What you can access and edit will be controlled by your Team Site administrator and the permissions they give to you as
a user.
16. True. Depending on your permissions, you will be able to create new documents using available Web Apps, upload files
from your desktop or create new folders in SharePoint.
17. True. You can use the Search box on SharePoint to find any organizational user, conversation or shared file, even if the
item was not originally captured or uploaded directly to the Team Site.
47 © 2013 CustomGuide, Inc.
The OneNote
Web App
Setting up the OneNote Web App .................... 49
Desktop Set up ...................................... 49
Mobile Set up ......................................... 49
Tablet Set up ......................................... 50
Using the OneNote Web App ............................ 51
Create a New Notebook ........................ 51
Add Pages and Sections ....................... 52
Add Notes .............................................. 52
OneNote Extras .................................................. 53
Add Links ............................................... 53
Add Pictures .......................................... 53
Add Tables ............................................ 54
4
There was a time when many of us were
attached at the hip to a diary or day
planner. Then came Outlook Calendar
and suddenly managing our appointments
and days became a lot easier.
There’s a second group of people who
may still be slightly attached to the idea of
carrying around a notepad and pen –
always ready to take notes, a license plate
number, or write down something they
need to do as it comes to mind.
OneNote was introduced to replace the
notebook and pen and with most people
either carrying around a tablet or
smartphone these days, OneNote is even
more relevant and easy to use.
It allows you to enter and sort any notes
you may need to work with, whether it’s
planning a family vacation, or creating a
list of action items required for a work
project.
In this chapter, we will show you how to
access and use the OneNote Web App, on
different devices.
Your Organization’s Name Here
48
The OneNote Web App
Setting up the OneNote Web
App
Most “tech-savvy” people have left pen and paper
behind long ago. Almost anything you need to do, you
can now do electronically. Of course some people
would argue the reliability of technology versus “hard
copy”, but the convenience and capacity that electronic
services provide these days are sometimes hard to argue
with.
 Exercise
• Exercise File: None required.
• Exercise: Launch OneNote on your desktop.
Trap: Remember you may need Microsoft
Account credentials to access or use this app.
Desktop Set up
OneNote 2013 is included in the latest Office version, so
if your Office 365 Subscription includes Office,
OneNote will already be installed as part of the desktop
software installation you did right at the start of this
guide.
1.
To start using OneNote, launch the application from
your desktop/laptop.
2.
Click Sign In, enter your Microsoft Account
credentials and click Sign in again.
OneNote will open, ready for use.
Figure 4-1: OneNote 2013 (Desktop)
Mobile Set up
1.
Open the internet browser on your phone, type in
www.office.com/business-apps in the
address bar and select <Enter> or the relevant
equivalent on your phone.
2.
Select the OneNote App and follow onscreen
instructions and prompts in order to download,
install and open OneNote on your phone.
(Instructions and options may differ by device).
3.
Enter your Username and password, then click Sign
In.
Trap: OneNote Mobile does not currently support
Syncing with SharePoint.
49 © 2013 CustomGuide, Inc.
Figure 4-2: OneNote Console on a Mobile Phone
The OneNote Web App
Tablet Set up
1.
Open the internet browser on your tablet, type in
www.office.com/business-apps in the
address bar and select <Enter> or the relevant
equivalent on your tablet.
2.
Select the OneNote App.
3.
Follow onscreen instructions and prompts to
download, install and open OneNote on your tablet.
(Instructions, prompts and commands, may differ
from tablet to tablet).
4.
Enter your Username and password, then click Sign
In.
Figure 4-3: OneNote Console on a Tablet
Your Organization’s Name Here
50
The OneNote Web App
Using the OneNote Web App
OneNote, an electronic version of a notepad, allows
you to create notebooks, add pages, sections, links,
pictures and tables to help organize and enhance your
notes.
With Office 365 your Notebooks will also
automatically synchronize, so whether you’re using
your browser or desktop, your latest notes will always
be available.
Create a New Notebook
 Exercise
• Exercise File: None required.
• Exercise: Create a new notebook for the Van der Pelt
Wedding from your desktop and save it to your OneDrive
for Business account.
Rename the first section to “Music” then close OneNote.
Go online and use the Web App on your OneDrive for
Business account, to add a new Page in the Music section,
called “Live Band” and make a note to “book the band
asap”.
To get started you first need to create a notebook. You
can create Notebooks for family vacations, grocery lists,
an event or project, and then add sections and pages
within the notebook to help sort and arrange the notes
you capture.
Trap: Remember the OneNote Web App will not
have all the features or functionality of OneNote
2013, and certain limited features of the App will
not be available on every device.
1.
Launch OneNote on your device, then:

For Desktop/Laptop Users: Click the
Notebook list arrow and select Add Notebook.

For Tablet Users: Select the Notebooks icon
and click Create Notebook.
Another way to Create a New Notebook: If
you’re on the move, you can also create a new
Notebook from your OneDrive for Business
account. Log on to your Office 365 Account, or
your organization’s SharePoint site and click
OneDrive on the Navigation bar. Select new
document.
2.
Enter a name for the new notebook.
3.
Select a location for the notebook to be saved.
4.
Click Create or your device equivalent.
5.
You’ll be prompted to share the new Notebook if
you intend to have multiple people working on the
Notebook; select Invite people, otherwise select
Not now.
51 © 2013 CustomGuide, Inc.
Figure 4-4: New Notebook (Desktop)
Figure 4-5: Send To OneNote Tool
The OneNote Web App
Add Pages and Sections
To help keep your notebooks organized, you can create
different sections within a Notebook that has different
pages in it. For instance, you have created a Notebook
for a multi-city business trip – you could have a section
for each city in your trip, and pages under each city for
what needs to be done at each site.
1.
Launch the OneNote App on your mobile/tablet
device, or log on to your Office 365 Account from a
desktop.

For Desktop/Laptop Users: Click OneDrive
on your Navigation bar and select the
Documents folder. Open the Shared with
Everyone folder, or select the Notebook you
want to work with from the available
documents.

For Tablet/Mobile Users: Select the
Notebooks icon and select the Notebook you
want to work with.
2.
Click Insert and select New Page or New Section
in the Notebook group as required (available
features may differ on your device).
3.
Follow any additional onscreen prompts relevant to
your selection in order to add the new page or
section.
Figure 4-6: List of Sections and Pages (OneNote Web
App)
Figure 4-7: Adding a New Section (OneNote Web App)
Tip: (Desktop) Right-click items for additional
options.
Add Notes
Capturing notes in OneNote is easy. No saving is
necessary, any notes you capture are automatically
saved as you enter them.
1.
Open the Notebook and select the Page you want to
add a note to.

For Desktop/Laptop Users: Click where you
want to insert text and type your note as
required.

For Tablet/Mobile Users: Click where you
want to insert text and type your note as
required.
Click the Username link (e.g. Bob Smith) on the top left
to exit OneNote and return to your OneDrive.
Figure 4-8: Adding a Note on the OneNote Web App.
Another way to exit the OneNote Web App and
return to OneDrive: Click the File tab and select
Exit.
Your Organization’s Name Here
52
The OneNote Web App
OneNote Extras
In addition to the basic tasks you can perform on
OneNote, there are some helpful features that you can
use to help enhance your notes.
 Exercise
• Exercise File: None required.
• Exercise: Discuss different ways these “extras” can help
enhance notes for a project or list.
Add Links
Adding links in OneNote is done the same way you
would in any other application.
1.
2.
Open the Notebook and select the Page you want to
add a link to.

For Desktop/Laptop Users: Click where you
want to insert the link.

For Tablet/Mobile Users: Click where you
want to insert the link.
Type the link out, pressing <Enter>, or your device
equivalent to activate the hyperlink.
Another way to Add a Link: If you are
using the Desktop Web App or your device
allows, you can also manually add a link.
Click the Insert tab and click Link in the
Links group. Enter a display name for the
link, enter the link address and click Insert.
Figure 4-9: Manually Inserting a Link
Add Pictures
Need ideas or inspiration, or maybe visual notes just
work better for you. Whatever the reason, it’s easy to
add pictures to your notes.
1.
Open the Notebook and select the Page you want to
add a picture to.

For Desktop/Laptop/Tablet Users: Click
where you want the picture to be inserted, click
the Insert tab and select an option from the
Images group. Navigate to and select your
picture, then click Insert. (Features or options
may differ by device).

For Mobile Users: Click where you want the
picture to be inserted, click the Camera icon
and select Photo library to insert a picture you
already have on your phone, or Camera to
insert a new picture (features or options on
your device may differ).
53 © 2013 CustomGuide, Inc.
Figure 4-10: Inserted Picture (OneNote Web App)
The OneNote Web App
Add Tables
We all know how helpful tables can be when it comes to
sorting and listing information, so being able to add
tables in OneNote is a great advantage.
Tip: Excel elements you may add in OneNote 2013
will be stored in your Notebook, but not necessarily
displayed when opening the Web App.
1.
Open the Notebook and select the Page you want to
add a table to.

For Desktop/Laptop/Tablet Users: Click
where you want the table to be inserted, click
the Insert tab and select Table from the Tables
group. Use the table grid to select how many
rows and columns you want your table to have.
The Table will then be inserted.
Figure 4-11: Modifying a Table (OneNote Web App)
To modify the table, click the contextual
Layout tab under Table Tools, or select and
right-click items to use formatting tools
available on the Mini Toolbar. On Tablets,
click the contextual Table tab (features or
options on your device may differ).

For Mobile Users: You will be able to view
tables, but OneNote Mobile does not currently
support the creation or modification of tables.
Your Organization’s Name Here
54
The OneNote Web App Review
Quiz Questions
18. When completing the desktop setup of OneNote, you will need to use your Office 365 Account credentials to sign in
(True or False?)
19. If you add a new note, page or section in a desktop Notebook, you will be able to see it in the OneNote Web App (True
or False?)
20. Which of the following features are not available on OneNote Mobile:
A. Creating, deleting and renaming Notebooks
B. Adding links
C. Adding pictures
D. Adding notes
55 © 2013 CustomGuide, Inc.
Quiz Answers
18. False. You will need Microsoft Account credentials to sign in to the desktop version of OneNote.
19. True. Office 365 automatically synchronizes your Notebooks, so depending on the device you’re using, your latest notes
will always be visible.
20. A. OneNote Mobile does not currently support the creation, deletion or renaming of Notebooks.
Your Organization’s Name Here
56
57 © 2013 CustomGuide, Inc.
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertising