Siemens | OpenStage 80 G | User guide | Siemens OpenStage 80 G User guide

Documentation
HiPath 8000
OpenStage 60, OpenStage 60 G
OpenStage 80, OpenStage 80 G
OpenStage Key Module
Operating Manual
Communication for the open minded
Siemens Enterprise Communications
www.siemens.com/open
Important information
Important information
Q
For safety reasons, the telephone should only be supplied
with power:
• using the original power supply unit.
Part number: C39280-Z4-C51x (x: 0=EU, 1=US, 2=UK)
or
• in a LAN with PoE (Power over Ethernet), which complies with the IEEE 802.3af standard.
Never open the telephone or a key module. Should you encounter any problems, contact the responsible service personnel.
Use only original Siemens accessories. The use of other
accessories may be hazardous and will render the warranty, extended manufacturer’s liability and the CE marking invalid.
Trademarks
The device conforms to the EU directive 1999/5/EC as attested by the CE marking.
All electrical and electronic products should be disposed of
separately from the municipal waste stream via designated
collection facilities appointed by the government or the local authorities.
Proper disposal and separate collection of your old appliance will help prevent potential damage to the environment and human health. It is a prerequisite for reuse and
recycling of used electrical and electronic equipment.
For more detailed information about disposal of your old
appliance, please contact your city office, waste disposal
service, the shop where you purchased the product or your
sales representative.
The statements quoted above are only fully valid for equipment which is installed and sold in the countries of the European Union and is covered by the directive 2002/96/EC.
Countries outside the European Union may impose other
regulations regarding the disposal of electrical and electronic equipment.
2
Important information
Location of the telephone
•
•
•
•
•
The telephone should be operated in a controlled environment with an
ambient temperature between 5°C and 40°C.
To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear. The optimum speakerphone
distance is 50 cm.
Do not install the telephone in a room where large quantities of dust
accumulate; this can considerably reduce the service life of the telephone.
Do not expose the telephone to direct sunlight or any other source of
heat, as this is liable to damage the electronic components and the
plastic casing.
Do not operate the telephone in damp environments such as
bathrooms.
Software update
During a software update, the phone must not be disconnected
from the power supply unit, the LAN line or the phone line.
An update action is indicated by messages on the display and/or by
flashing LEDs.
Online documentation
This and other documentation can be found on the Internet at:
http://www.enterprise-communications.siemens.com > Products
> Phones & Clients > (select product) > Downloads.
To view and print documentation in PDF format, you require
Acrobat Reader (free software):
http://www.adobe.com
Technical notes, current information about firmware updates, frequently
asked questions and lots more can be found on the Internet at:
http://wiki.siemens-enterprise.com/.
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Contents
Contents
Important information . . . . . . . . . . . . . . . . . . . . . . . . . .2
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Software update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Online documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2
3
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3
General information. . . . . . . . . . . . . . . . . . . . . . . . . . .11
About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Symbols used in the manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Speakerphone quality and display legibility . . . . . . . . . . . . . . . . . . . . . .
Single-line telephone/multi-line telephone. . . . . . . . . . . . . . . . . . . . . . .
11
11
12
12
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13
Getting to know your OpenStage phone . . . . . . . . .14
The OpenStage 60/60 G user interface . . . . . . . . . . . . . . . . . . . . . . . .
Ports on the underside of the phone. . . . . . . . . . . . . . . . . . . . . . . . . . .
Using network ports more efficiently . . . . . . . . . . . . . . . . . . . . . . .
OpenStage Key Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
OpenStage Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Keys and controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Audio controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mode keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TouchGuide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Programmable sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Trunk keys (on multi-line phones only). . . . . . . . . . . . . . . . . . . . . . .
Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Graphic display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Display keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Context-dependent displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Idle mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Telephony dialogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Context menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Pop-up window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Application tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Contents
Applications available on your OpenStage phone 33
Application navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Telephony interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Single-line view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Multi-line view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phonebooks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
LDAP directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Program/Service menu/Applications menu . . . . . . . . . . . . . . . . . . . . .
User settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
33
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Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Secure voice transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Incoming calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a call via the loudspeaker (speakerphone mode) . . . . . .
Answering a call with a headset . . . . . . . . . . . . . . . . . . . . . . . . . . .
Directed Pickup (V1 R4.x and higher) . . . . . . . . . . . . . . . . . . . . . . . . . .
Switching to speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Switching to the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Open listening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Group call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
En-bloc dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating/deactivating the microphone . . . . . . . . . . . . . . . . . . . . . . . .
Consulting a second party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Canceling a consultation call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Switching to the held party (alternating) . . . . . . . . . . . . . . . . . . . . .
Connecting parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Contents
Call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Programming call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating/deactivating call forwarding. . . . . . . . . . . . . . . . . . . . . . .
Activating call forwarding for all calls . . . . . . . . . . . . . . . . . . . . . . . .
Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Requesting callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Responding to a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Permitting a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling back missed calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Programmable sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
List of available functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Programming programmable sensor keys . . . . . . . . . . . . . . . . . . . .
Programming enhanced functions . . . . . . . . . . . . . . . . . . . . . . . . . .
Using programmable sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . .
Resetting programmable sensor keys (V1 R3.x and higher) . . . . . . . . .
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67
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69
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72
Enhanced phone functions. . . . . . . . . . . . . . . . . . . . .73
Incoming calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deflecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Placing a call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call waiting (second call) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CTI calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing with the DDS key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing from the local phonebook . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing from the LDAP database . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing a phone number from a list . . . . . . . . . . . . . . . . . . . . . . . . .
Calling a contact from a group . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using autodial delay. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Local conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Centralized Conference (V1 R3.x or higher) . . . . . . . . . . . . . . . . . . .
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Contents
Making calls with multiple lines . . . . . . . . . . . . . . . 96
Incoming calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Accepting calls for the primary line . . . . . . . . . . . . . . . . . . . . . . . . . 96
Accepting calls for secondary lines . . . . . . . . . . . . . . . . . . . . . . . . . 96
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Manual trunk seizure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Automatic trunk seizure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Dial last dialed number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
During calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Making and receiving calls on a single line . . . . . . . . . . . . . . . . . . . 99
Making and receiving calls with multiple lines. . . . . . . . . . . . . . . . 100
Direct station selection keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Calling a station directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Call pickup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Deflecting a call to a DSS station . . . . . . . . . . . . . . . . . . . . . . . . . 103
Settings for MultiLine (keyset) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Displaying the line in the "Overview" tab . . . . . . . . . . . . . . . . . . . . 104
Setting the time for a delayed ringer . . . . . . . . . . . . . . . . . . . . . . . 105
Configuring the "Overview" tab display . . . . . . . . . . . . . . . . . . . . . 106
Rollover for a line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Phonebooks and call lists . . . . . . . . . . . . . . . . . . . . 108
Personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Creating a new contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Editing a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting a preferred phone number . . . . . . . . . . . . . . . . . . . . . . .
Deleting all phonebook entries . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing contact groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting a group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring voice recognition for a contact . . . . . . . . . . . . . . . . . .
Saving a picture for a contact. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Quick search in the phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing the display format for contacts . . . . . . . . . . . . . . . . . . .
LDAP database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Finding an LDAP entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Viewing details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Contents
Privacy/security . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Deactivating the ring tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Enabling do not disturb via a key . . . . . . . . . . . . . . . . . . . . . . . . . .
Enabling do not disturb via the idle menu . . . . . . . . . . . . . . . . . . .
Allowing "Do not disturb" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
User password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Locking the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
118
119
119
119
120
121
121
123
Mobility function . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Mobility scenarios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Logging on and off at the same phone . . . . . . . . . . . . . . . . . . . . .
Logging on and off at different phones . . . . . . . . . . . . . . . . . . . . .
Logging on and off at the same phone . . . . . . . . . . . . . . . . . . . . . . . .
Logging on to the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Logging off from the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Logging on at different telephones . . . . . . . . . . . . . . . . . . . . . . . . . . .
Logging on with forced logoff at a remote phone . . . . . . . . . . . . .
Logging on with forced, delayed logoff at a remote phone . . . . . .
125
125
125
126
126
127
128
128
129
HiPath 8000 functions . . . . . . . . . . . . . . . . . . . . . . . .131
Feature toggle key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using system call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call forwarding busy line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call forwarding don’t answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call forwarding unconditional. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call forwarding selective . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Making anonymous calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deactivating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Temporarily activating anonymous calling for the next call . . . . . .
Temporarily deactivating anonymous calling for the next call . . . .
Creating a list for selective calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
For call acceptance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
For call rejection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Anonymous calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Rejecting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accepting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using abbreviated dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Hunt group functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Making a line busy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Marking the last line in the hunt group chain. . . . . . . . . . . . . . . . .
Access Code table for HiPath 8000 functions . . . . . . . . . . . . . . . . . . .
8
131
132
132
133
134
135
136
136
136
137
137
138
138
139
140
140
140
141
142
142
143
144
Contents
Individual phone configuration . . . . . . . . . . . . . . . 145
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the display to a comfortable reading angle . . . . . . . . . .
Setting contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Lamp brightness for TouchSlider. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting TouchGuide sensitivity (V1 R4.x or higher) . . . . . . . . . . . . . . .
Contrast for OpenStage Key Module . . . . . . . . . . . . . . . . . . . . . . . . .
Screensaver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Duration for idle mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the fade time for the screensaver . . . . . . . . . . . . . . . . . . .
Date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Time display format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Date display format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting daylight saving time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Automatic daylight saving time . . . . . . . . . . . . . . . . . . . . . . . . . . .
Audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating/deactivating the ringer. . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the volume during a call . . . . . . . . . . . . . . . . . . . . . . . . .
Nonsecure voice communication tone and message (R4.4) . . . . .
Setting the language and country . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Country-specific setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating and deactivating Bluetooth . . . . . . . . . . . . . . . . . . . . . .
Open Bluetooth discoverability . . . . . . . . . . . . . . . . . . . . . . . . . . .
Bluetooth name for your OpenStage . . . . . . . . . . . . . . . . . . . . . . .
Configuring pairing settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Entering the pairing PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing Bluetooth devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Blacklist for Bluetooth devices. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Network information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
145
145
145
146
147
148
149
150
151
152
153
153
153
154
154
155
156
157
157
158
161
161
162
163
163
164
165
165
166
167
168
169
170
175
177
9
Contents
Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .178
Discoverability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Pairing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Receiving a vCard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a vCard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using a Bluetooth headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Connecting the Bluetooth headset . . . . . . . . . . . . . . . . . . . . . . . .
Testing a Bluetooth headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
178
178
179
179
180
181
181
182
Backup/restore (V1 R3.x) . . . . . . . . . . . . . . . . . . . . .183
Saving user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Restoring user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting a user backup on a storage medium . . . . . . . . . . . . . . . . . . .
Displaying and checking backups on USB media . . . . . . . . . . . . . . . .
184
185
186
187
Web interface (WBM) . . . . . . . . . . . . . . . . . . . . . . . .188
Calling up the Web interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Administrator Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
User pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
User menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
188
188
189
190
Fixing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . .193
Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193
Contact partner in the case of problems . . . . . . . . . . . . . . . . . . . . . . . 193
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .194
10
General information
General information
About this manual
This document contains general descriptions of the technical options,
which may not always be available in individual cases. The respective features must therefore be individually defined in the terms of the contract.
If a particular function on your phone is not available to you, this may be
due to one of the following reasons:
• The function is not configured for you or your telephone. Please contact your system support representative.
• Your communications platform does not feature this function. Please
contact your Siemens sales partner for information on how to upgrade.
This user guide is intended to help you familiarize yourself with OpenStage
and all of its functions. It contains important information on the safe and
proper operation of your OpenStage phone. These instructions should be
strictly complied with to avoid operating errors and ensure optimum use of
your multifunctional telephone in the network.
These instructions should be read and followed by every person installing,
operating or programming an OpenStage phone.
For your own protection, please read the section dealing with safety
in detail. Follow the safety instructions carefully in order to avoid endangering yourself or other persons and to prevent damage to the
unit.
This user guide is designed to be simple and easy to understand, providing
clear step-by-step instructions for operating your OpenStage phone.
Administrative tasks are dealt with in a separate manual. The Quick Reference Guide contains quick and reliable explanations of frequently used
functions.
Symbols used in the manual
Operations and settings that can be made both at the phone and over the
Web interface are indicated by an icon and page reference.
V
z
is a reference to an operation or setting performed directly
on the phone
is a reference to an operation or setting performed via the
Web- interface
11
General information
Service
The Siemens service department can only help you if you experience problems or defects with the phone.
Should you have any questions regarding operation, your specialist
retailer or network administrator will gladly help you.
For queries regarding connection of the telephone, please contact
your network provider.
If you experience problems or defects with the phone, please dial the service number for your country.
Intended use
The OpenStage phone is a desktop unit designed for voice transmission
and for connection to the LAN. It can also be used as a workstation device.
Any other use is regarded as unauthorized.
Telephone type
The identification details (exact product designation and serial number) of
your telephone can be found on the nameplate on the underside of the
base unit. Specific details concerning your communications platform can
be obtained from your service technician.
Please have this information ready when you contact our service department regarding faults or problems with the product.
Speakerphone quality and display legibility
•
•
12
To ensure good speakerphone quality, the area in front of the telephone
(front right) should be kept clear.
The optimum handsfree distance is 20 in. (50 cm).
Proceed as follows to optimize display legibility:
– Turn the phone to tilt the display. This ensures you have a frontal
view of the display while eliminating light reflexes.
– Adjust the contrast as required Æ page 145.
General information
Single-line telephone/multi-line telephone
Your OpenStage 60/80 is a "multi-line telephone". This means that multiple
lines can be configured, which is not the case with single-line phones.
Each line is assigned an individual phone number which you can use to
make and receive calls.
The programmable sensor keys function as line keys on multi-line phones
Æ page 22.
The "Overview" tab on the telephony interface provides information about
the lines configured on your phone and the current status of each line
Æ page 35.
A number of specific features must be considered when using a multi-line
phone to make and receive calls Æ page 96.
13
Getting to know your OpenStage phone
Getting to know your OpenStage phone
The following sections describe the most frequently used operating elements and the displays on your OpenStage phone.
The OpenStage 60/60 G user interface
The diagram shows an OpenStage 60/60 G, the description applies to both
product variants.
9
5
2
1
6
3
7
8
4
10
You can make and receive calls as normal using the handset.
The large graphic display permits intuitive operation of the phone
Æ page 26.
3 You can use the user-friendly mode keys to operate the phone’s applications. To select a tab within an function press the relevant key
repeatedly until the required tab is displayed.Æ page 19
4 Use the TouchGuide to navigate conveniently through the applications on your telephone Æ page 20.
5 You can customize your telephone by assigning phone numbers and
functions to the programmable sensor keys Æ page 21.
6 The function keys allow you to call up the most frequently used
functions during a call (e.g. Disconnect) Æ page 18.
7 Audio keys are also available, allowing you to optimally configure the
audio features on your telephone Æ page 18.
8 The TouchSlider allows you to adjust the current volume (e.g. telephone rings - ringer volume) Æ page 18.
9 Incoming calls are visually signaled via the call display.
10 The keypad can be used to enter phone numbers and text
Æ page 24.
1
2
14
Getting to know your OpenStage phone
Ports on the underside of the phone
e. g. PC
Keyboard
Power supply unit
USB
port
Network switch
Headset
Key module
Handset
OpenStage operating features
OpenStage
Display type
80
80 G
60
60 G
Color
TFT
Color
TFT
Color
TFT
Color
TFT
640x480 640x480 320x240 320x240
Illuminated display
Programmable sensor keys
Full-duplex speakerphone function
Headset
USB master
Interface for key modules
Bluetooth
10/100 Mbps switch Æ page 16
1000 Mbps switch Æ page 16
Web-based Management (WBM)
;
;
;
;
9
9
8
8
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
;
To avoid damaging your OpenStage phone, make sure you use the
adapter cable C39195-Z7704-A5 when connecting a USB stick.
Do not connect a USB hub to the USB master as this can cause stability problems.
15
Getting to know your OpenStage phone
Using network ports more efficiently
The OpenStage 60/80 has an 10/100 Mbps switch. The OpenStage 60 G/
80 G has an 1000 Mbps switch. This means that you can directly connect
one additional network device in each case (e.g. a PC) via the telephone
with the LAN.
Network switch
OpenStage 60/80 or OpenStage 60 G/80 G
PC
Using this connection option saves one network port for each switch used
and requires fewer or shorter network cables when arranged correctly.
16
Getting to know your OpenStage phone
OpenStage Key Module
The OpenStage Key Module is a key module attached to the side of the
phone that provides 12 additional illuminated, programmed sensor keys.
You can assign and use these sensor keys according to your needs, in the
same way as the keys on the telephone Æ page 21.
You can attach up to two OpenStage Key Modules to your OpenStage 60/
80.
The diagram shows an OpenStage Key Module for OpenStage 80.
Other technical explanations, safety notices, and installation instructions can be found in the relevant documentation. You can download
these from the Internet at http://www.siemens.com/enterprise >
"Downloads" > "Installation Guides".
OpenStage Manager
This program offers an additional option for tailoring your OpenStage to
your personal needs.
Contact your administrator for the latest version of OpenStage
Manager.
17
Getting to know your OpenStage phone
Keys and controls
Function keys
Key
Function when key is pressed
s End (disconnect) call Æ page 50.
r Activating/deactivating call forwarding Æ page 58.
q Initiate voice dialing Æ page 87.
Audio controls
Audio keys
Key
Function when key is pressed
n Activate/deactivate the loudspeaker Æ page 47.
o Activate/deactivate headset Æ page 47.
p Activate/deactivate microphone (also for speakerphone mode)
Æ page 54.
TouchSlider
Similar to the TouchGuide Æ page 20, you can set properties for your telephone, such as the volume, by sliding your finger over the TouchSlider.
The blue illuminated slider control displays the volume setting for the current tone (ring tone, handset tone and loudspeaker tone). You can adjust
the volume by moving the slider left or right.
Set the lamp brightness of the TouchSlider Æ page 147
18
Getting to know your OpenStage phone
Mode keys
These sensor keys allow you to switch to the required application with the
simple stroke of a key. To select a tab within an application press the relevant key repeatedly until the required tab is displayed.
Key
t
u
w
x
v
y
Function when key is
pressed
LED display
Display telephony interface Blue: Application is active
Æ page 34
Display phonebooks
Æ page 36
Blue: Application is active
Display call lists Æ page 39 Blue: Application is active
White: New entry in call list
Display voicemails
Æ page 42
Blue: Application is active
White: New voicemail
Display Program/Service
menu/Applications menu
Æ page 43
Blue: Application is active
Display Help function
Æ page 45
Blue: Application is active
The icons for the mode keys also appear on the display Æ page 32.
19
Getting to know your OpenStage phone
TouchGuide
Before using the telephone, remove the protective covering from
the TouchGuide ring surface.
With this control, you can manipulate most of your phone’s functions as
well as its displays.
Operation
Functions when key is pressed
Press c
Press a
Press d
Press b
Move your finger
around the inner
wheel W
Press the i key.
20
In idle mode:
• Open the idle menu Æ page 28
In lists and menus:
• Go to next level
Entry selected:
• Perform action
You can now access a context menu:
• Open the context menu
In idle mode:
• Open the idle menu Æ page 28
In lists and menus:
• One level back
Entry selected:
• cancel action
In input fields:
• Delete character to the left of the
cursor
In lists and menus:
• Scroll down
• Hold down: Jump to the end of the
list/menu
In lists and menus:
• Scroll up
• Hold down: Jump to the start of
the list/menu
In lists and menus:
• Scroll up or down
In input fields:
• Select a character in the display
keyboard Æ page 27
• Set the sensitivity Æ page 148
Entry selected:
• Perform action
• Initiate call
Getting to know your OpenStage phone
Programmable sensor keys
Your OpenStage 80 has nine (OpenStage 60: eight) illuminated sensor
keys. You can assign functions or numbers to them.
To open the programming menu, press and hold down the relevant sensor
key Æ page 68.
To activate the programmed function, briefly press the relevant key
Æ page 71.
Increase the number of programmable sensor keys by connecting a
key module Æ page 17.
Depending on how they are programmed, you can use the sensor keys as:
• Function keys Æ page 67
• Repdial keys Æ page 67
• Direct station selection keys Æ page 101
Touch the key briefly to activate the programmed function or dial the stored
number Æ page 71.
Press and hold down the function key to open a menu for programming it.
Repdial keys and direct station selection keys can only be programmed via
the Program/Service menu Æ page 68.
A label for the function is displayed to the left of the key; it cannot be
changed. You can define the labeling for repdial or DSS keys according to
your requirements Æ page 69.
The status of a function is shown by the LED on the corresponding sensor
key.
Meaning of LED displays on function keys
LED
Meaning of function key
S Off
T
Flashing1
R On
The function is deactivated.
The function is in use.
The function is activated.
[1] In this manual, flashing sensor keys are identified by this icon, regardless of the flashing interval. The flashing interval represents different statuses, which are described in detail in
the corresponding sections of the manual.
21
Getting to know your OpenStage phone
Trunk keys (on multi-line phones only)
The programmable sensor keys on multi-line phones function as trunk
keys. Each key programmed with the "Line" function is handled as a line.
This means up to 9 line keys can be configured on OpenStage 80 and up
to 8 on OpenStage 60.
A distinction is drawn here between primary, secondary and phantom
lines. Each of these line types can be used on a private or shared basis
Æ page 23.
Primary line
All multi-line telephones have a primary line. This line can be reached in the
usual manner via your public phone number. Incoming calls are signaled on
this line.
To avoid conflict between individual multi-line phones, the functions
"Do not disturb" and "Call forwarding" can only be used for the primary line.
Secondary line
The secondary line on your phone is used as a primary line by another subscriber in the LAN. Your primary line, which is configured on another telephone in the LAN, simultaneously functions as the secondary line on that
telephone.
Phantom line
Phantom lines are not used as primary lines by any telephones in the LAN.
Phantom lines are established when the number of lines provided by a
communications system exceeds the number of available telephones.
22
Getting to know your OpenStage phone
Line utilization
• Private line: A line that is used by a single telephone. This line cannot
be used as a secondary line by another telephone.
• Shared line: A line that is configured on multiple telephones. The line
status (if configured) is displayed in the "Overview" tab for all telephones that share this line. If, for example, a shared line is being used
by a telephone, a status message indicating that this line is busy is displayed on all other telephones.
• Direct call line: A line with a direct connection to another telephone.
The line status is indicated by the LED in addition to the display in the
"Overview" tab Æ page 35.
LED display
LED
Explanation
S
Off: The phone is in idle mode.
Flashing:
• Incoming call on the line Æ page 96
• Hold reminder is activated Æ page 77
T
Flickering:
• Outgoing call on the line
• The incoming call was prioritized and selected in accordance with the "Automatic line selection for incoming
calls" option
Fast blinking: The line is on "Hold".
Blinking: Call forwarding is activated
R
Illuminated: The line is busy
23
Getting to know your OpenStage phone
Keypad
Text input
In cases where text input is possible, you can use the keypad to input text,
punctuation and special characters in addition to the digits 0 to 9 and the
hash and asterisk symbols. To do this, press the numerical keys repeatedly.
Example: To enter the letter "h", press the number 4 key on the keypad
twice. When entering the text, all available characters for this key are displayed. After a short while, the character in focus is displayed in the input
field.
To speed up the input, you can confirm your entry by pressing "i"
on the navigator after you have selected the required character.
To enter a digit in an alphanumerical input field, press the relevant
key and hold it down. You no longer need to scroll through the entire
list of possible characters.
Alphabetic labeling of dial keys is useful when entering vanity numbers
(letters associated with the phone number’s digits as indicated on the telephone spell a name; e.g. 0700 - PATTERN = 0700 - 7288376).
Character overview (depends on the current language setting)
Key
1
1x 2x 3x 4x 5x 6x 7x 8x 9x 10x 11x 12x 13x 14x
1
1
a
b
c
2
d
e
f
3
g
h
i
4
j
k
l
5
m
n
o
6
ö
p
q
r
s
7
t
u
v
8
ü
w
x
y
z
9
0
0
+
.
*
#
,
?
#
3
2
3
4
5
6
7
8
9
*2
ä
ß
!
’
-
(
)
[1] Space
[2] Additional special characters are available on the display keyboard
[3] Switch between upper and lower-case text and number entry
24
@
/
:
_
Getting to know your OpenStage phone
Multi-function keys
Key
Function during text input
* Write special characters
Function when held down
Deactivate the ring tone
Æ page 118
# Switch between upper and low- Activate the telephone lock
er case
Æ page 123
Further options for inputting text are available using the display keyboard Æ page 27 and the external keyboard (if available).
25
Getting to know your OpenStage phone
Graphic display
Your OpenStage 60/80 is equipped with a tilt-and-swivel color display
Æ page 15.
Appearance
You can customize your display to suit your personal requirements:
• Angle the display as required Æ page 12.
• Set the contrast (OpenStage 80 only) Æ page 145.
• Select your preferred display design Æ page 150.
14:27
Dialled
Options g
Paul, Auster
14:27
Dialled
Options g
Paul, Auster
SO 26
. .08.07
:
Received
123456
Crystal sea
Paul, R..
Peter, A..
10:24
SO 26
. .08.07
:
Received
Anna, S..
123456
Warm grey
Paul, R..
Peter, A..
10:24
Anna, S..
Status bar
The time, weekday, date, and your phone number are displayed in the status bar.
In addition, different icons represent different situations and switches:
Icon
Explanation
The ring tone is deactivated Æ page 118
The "Do not disturb" function is activated Æ page 119
The phone lock is activated Æ page 123
One or more callback requests are active Æ page 63
The Bluetooth function is activated Æ page 178
A mobile user is logged on to the telephone
26
Getting to know your OpenStage phone
Display keyboard
Simple text and characters can also be entered at any time using the
keypad Æ page 24.
Depending on the context, the display keyboard is displayed with different
elements.
Element in focus
Letters, digits, punctuation or special
characters
Function bar
Use the TouchGuide to operate the display keyboard Æ page 20.
Operation
Function
Move your finger around
the wheel
Set the focus on the next/previous element
Press i
Select the element in focus (enters the character or performs the function)
Press h
Delete character to the left
Press g
Set focus to
.
You can select the following functions from the function bar:
Element
Explanation
Switch to upper/lower-case characters for first letter of words
(initial letter upper case, all subsequent letters lower case)
Switch to lower-case characters
Switch to upper-case characters
Switch to numeric characters
Switch to punctuation and special characters
Move cursor one character to the right/left
Copy entire content of the active field to the clipboard
Insert clipboard content at cursor position. Existing content is
not overwritten.
Confirm changes
The external keyboard (if available) is a user-friendly option for inputting
text.
27
Getting to know your OpenStage phone
Context-dependent displays
Depending on the situation at hand, the graphic display on your OpenStage
phone displays different content, to which you can respond intuitively.
Idle mode
In addition to the status bar and the programmable sensor key list, the
graphic display offers a wide range of context-dependent displays.
Status bar Æ page 26
Programmable sensor key
list Æ page 21
Context-dependent displays
Idle menu
In idle mode, press h or g on the TouchGuide Æ page 20 to display the
idle menu. You can call up various functions here. Entries may vary.
The idle menu may contain the following entries:
• Ringer off
• Do not disturb on
• Directed pickup
28
Getting to know your OpenStage phone
Telephony dialogs
The dialogs in the lower area of the display prompt you to input data or provide you with information about the call states.
Example: In idle state, enter a phone number using the dialpad.
08912345
Dial
Once you have entered the first digit, several options corresponding to the
situation are displayed in a dialog menu (pop-up menu) which you can select and confirm using the TouchGuide Æ page 20.
Messages
The messages displayed in the upper left area of the display advise you of
current settings or events.
Example:
• Call forwarding is activated for all calls. All calls are forwarded to the
number "220870".
• You received a callback request/voice message in your absence.
• A call list contains a new entry
Activated call forwarding
Call list entry
Saved callback/voice message
The calls were saved in the missed calls list. Press w to view these calls.
Explanation of all message icons:
Icon
Explanation
You have received one or more new messages
One or more new entries have been added to the call lists
Local call forwarding is activated for all calls
29
Getting to know your OpenStage phone
Context menus
If the arrow icon g appears next to a selected entry, additional menu levels or selection options are available in the form of a context menu. Navigate through these options using the TouchGuide Æ page 20.
Consultation
Hold
Call park
Call park pickup
Blind transfer call
Disconnect
Handling
First entry (selected when the menu is called
up)
Selected entry
You can select and confirm the required functions using the TouchGuide
Æ page 20.
Idle display context menu
When you press g on the TouchGuide in idle state, the following functions are available (if activated):
Repeat dialling 1234
Ringer off
Do not disturb on
Mobile logon
Cancel call backs
30
First entry (selected when you call up
the menu, if you have already dialed a
phone number)
Selected entry
Only available when configured to support
mobility
Getting to know your OpenStage phone
Pop-up window
In certain situations, a pop-up window opens automatically in the lower
third of the display.
Pop-up menu
You will be prompted to use a pop-up menu to select situation-dependant
functions and to confirm them or to make entries.
You can use the TouchGuide to navigate within the pop-up menu
Æ page 20.
Example:
The following pop-up menu opens after you change a setting and press the
h key on your TouchGuide.
Save changes?
Save
Do not save
Pop-up message
Pop-up messages only indicate actions or states for which further action is
not required.
Example:
The following pop-up message appears briefly when you change a setting.
Changes saved successfully
31
Getting to know your OpenStage phone
Application tab
In many cases you can select further content within an application using
tabs.
Missed
Icon
Received
Active tab
Arrow icon: Additional tabs
Additional tab
Example: Press the w mode key to open the call lists Æ page 19. Press
this key repeatedly to switch between the various tabs.
The icon displayed to the left of the tab indicates the application you are
currently working in.
Icon
Explanation
Telephony interface1 Æ page 34
Phonebooks Æ page 36
Call lists Æ page 39
Voicemail Æ page 42
Program/Service menu/Applications menu Æ page 43
Help function Æ page 45
[1] Platform-dependent; please contact the responsible administrator.
32
Applications available on your OpenStage phone
Applications available on your OpenStage
phone
The following descriptions provide an overview of the various applications
available on your OpenStage phone.
Application navigation
Activating an application
You can switch to the relevant application using the mode keys Æ page 19.
Scrolling through application tabs
If an application has more than one tab, you can press a mode key repeatedly to select the relevant tab Æ page 32.
Scrolling through lists
You can use the TouchGuide to scroll through entries and confirm the functions you want Æ page 20.
Opening context menus
If the arrow g appears beside an entry, a context menu is available for this
entry Æ page 30.
33
Applications available on your OpenStage phone
Telephony interface
Single-line view
Additional information is displayed in the telephony interface when your
phone rings, when you dial a number or during a call, for instance.
The same information is available on multi-line telephones for the
selected line in the "Overview" tab.
To access the menu: Press t.
Example:
Icon indicating call status
Call duration
Current call(s), possibly with information stored in the phonebook
Baker, R.
4400
Call requests and current states
Disconnect and return
Complete transfer
Call back
Pop-up menu with situation-dependent options
Icons for frequent call states
Icon
Explanation
The call is active
The call has been disconnected
You have placed the call on hold (e.g. consultation hold).
Your call partner has placed the call on hold
{
}
The voice connection is secure.
The voice connection is not secure.
Detailed descriptions of the various functions can be found in the
sections "Basic phone functions" Æ page 46 and "Enhanced phone
functions" Æ page 73.
34
Applications available on your OpenStage phone
Multi-line view
Two tabs are displayed on the telephony interface:
• "[My phone]" tab - represents the primary line or the line view of a selected line Æ page 34
• "Overview" tab - configurable overview of the secondary lines
Æ page 22
To access the menu: Press t.
Example:
[My phone]
Overview
Shift key
[My phone] g
Bohr, Niels
Line 1
Line busy
Line 1
Line 2
0123456632419
Line 2
My phone
Line key
labeling
Æ page 22
DND
Group pickup
Line status
Line name
Status icon
The status icons provide information about the state of the relevant line.
Icon
Explanation
Call for the corresponding line.
Call for a line with suppressed ring tone Æ page 107.
"Hold reminder" is activated Æ page 77.
The line is currently not available.
The line is busy.
Please note the LED displays for the line keys Æ page 23.
35
Applications available on your OpenStage phone
Phonebooks
In addition to the local phonebook, this application contains entries from
other directory services, such as an LDAP corporate directory.
To access the menu: Press the u key until the required tab is active.
Example:
Tab
Personal
Corporate
Options g
Bernoulli, Daniel
Additional options for processing the phonebook in
the context menu
Bohr, Niels
Chadwick, James
Curie, Marie
Contacts
Einstein, Albert
Faraday, Michael
Watt, James
Further entries are available
Phonebook icons
Icon
Explanation
Primary business number
Secondary business number
Mobile phone number
Private phone number
Voice recognition is possible for this entry
Search contacts
When in the phonebook or directory list view, press the keypad key that
corresponds to the first letter of your search term.
A field opens for you to enter the search term:
A
ABC2
Enter your search term using the keypad Æ page 24.
The cursor jumps to the first entry in the list that matches the character you
entered in the search field.
36
Applications available on your OpenStage phone
Personal phonebook
The "Personal" tab contains your local phonebook. You can store up to 1000
personal contacts in this phonebook. The entries are sorted in alphabetical
order in the phonebook list and displayed with the icon for the specified
default phone number.
There are two ways of creating new contacts:
• Via the phonebook list context menu Æ page 108
• Accept entry from LDAP search Æ page 115
Contact details
The type of data displayed for a call in the telephony interface Æ page 34is
dependent on the information you have stored for the contact in your local
phonebook.
A contact consists of the entry in the "First name" or "Last name" fields and
at least one phone number Æ page 108.
In addition, you can store non-telephony-specific data (e.g. address, function, etc.) for each entry.
You can store several phone numbers for each contact. In this case, however, you should define a preferred number Æ page 109.
Configure voice recognition for your contact (maximum 20) so that you can
initiate dialing with a simple announcement Æ page 87.
Classify your contacts into groups Æ page 110.
Store a picture of the contact Æ page 113.
Managing contacts
All saved contacts are listed in alphabetical order in the "Personal" tab.
You can use the "Options" context menu to
• create new contacts Æ page 108
• define contact display format Æ page 114
• Quick search in the phonebook Æ page 114
• sort contacts into groups Æ page 110
• delete the entire phonebook list Æ page 109
We recommend OpenStage Manager software for the professional
management of your contact data and synchronizing your data with
Outlook/Notes. For more information, refer to the
OpenStage Manager User Manual Æ page 17.
37
Applications available on your OpenStage phone
Using contacts
The following functions are available via the context menu of a selected
contact:
• Calling a contact Æ page 87
• Editing a contact Æ page 108
• Deleting a contact
LDAP directory
If you have access to an LDAP directory (contact the responsible administrator), you can search contacts in a company-wide directory.
A user-friendly, advanced search function is available for this. You can transfer any entries found to your local phonebook.
Searching for a contact
• Simple search Æ page 115
Using a contact
• Calling a contact Æ page 88
• Simple search Æ page 116
• Transfer entry to local phonebook Æ page 116
38
Applications available on your OpenStage phone
Call lists
All calls and numbers dialed on your phone are logged in chronological order in call lists.
Callers with suppressed numbers cannot be saved in the call lists.
The following call lists are displayed individually on separate tabs:
• "Missed" tab: missed calls
• "Received" tab: answered calls
• "Dialled" tab: dialed numbers
• "Forwarded" tab: forwarded calls
Only calls to the primary line are received on multi-line phones
(Æ page 13).
When new entries are added to the call lists, a message appears
(Æ page 29) on the idle display and the LED of the mode key w
(Æ page 19) lights up white.
To access the menu: Press the w key until the required tab is active.
Managing call lists
Each call list may contain up to 30 entries. Once this limit is reached, the
oldest entry in the log is deleted.
Multiple calls from the same number are only listed once. The number of
call attempts is logged in the "Details" context menu.
Example: "Received" tab
Received
Additional tabs
Forwarded
Options
Bernoulli, Daniel
3400
Curie, Marieg
4400
Bohr, Niels
3850
Time of call
14:35
(1)
10:25
(1)
9:11
(2)
Number of attempts
Selected new entry
with context menu
Old entry
You can select the following function in the "Options" context menu:
Delete All Æ page 117
39
Applications available on your OpenStage phone
Example: "Dialled" tab
Additional tabs
Missed
Dialled
12.07.
Selected entry with context menu
Date of call
(3)
Number of call attempts
Options
Coco, Chanel g
220870
The following functions are available via the context menu of a selected entry:
• Dial Æ page 53
• Details Æ page 40
• Delete Æ page 117
Entry details
Up to ten call attempts can be stored for each entry in the details list.
Example: entry in the "Missed" tab
Dialled
Missed
Information from the
phonebook
Caller number
Coco, Chanel (3 calls)
1238765341
30.10.
Additional tabs
8:30
Time
1238765341
Date
1238765341
Example: entry in the "Dialled" tab
Received
Dialled
Bernoulli, Daniel(3 calls)
987654321
08.10.
987654321
11:20
Additional tabs
Information from the
phonebook
Caller number
Time
Date
987654321
In this view, the context menu contains the following entry: Dial
If a caller is already entered as a contact in the local phonebook, the
stored data is displayed.
40
Applications available on your OpenStage phone
Managing call lists
Each call list may contain up to 30 entries. Once this limit is reached, the
oldest entry in the log is deleted.
Multiple calls from the same number are only listed once. The number of
call attempts is logged in the "Details" context menu as well as in the
"Missed" log on the list display.
The following functions are available via the "List options" context menu:
• Delete list Æ page 117
• Sort list Æ page 117
Using an entry
The following functions are available via the context menu of a selected entry:
• Establish a call to a preferred number Æ page 88
• View details Æ page 117
• Delete the entry Æ page 117
41
Applications available on your OpenStage phone
Voicemail
Depending on the type and configuration of your communications platform
(contact the administrator), messages from services such as
HiPath Xpressions are displayed in this application.
Voicemail
Only voicemails for the primary line are received on a multi-line
phone (Æ page 13).
Example:
Voice mail
New{1} (3)
Urgent{1} (1)
Non-Urgent{1} (2)
Old{1} (5)
Call Mailbox
Disconnect
Callback
Message statistics
Active function
Situation-dependent options
Entry details
The internal player automatically opens as soon as a voicemail is received
so you can listen to the message.
Administration
Messages that have been opened, retrieved or active in the corresponding
tab for longer than three seconds are displayed in gray.
The white LED of the mode key x only goes out when all new messages
have been retrieved.
42
Applications available on your OpenStage phone
Program/Service menu/Applications menu
This menu includes a configuration area for users and administrators, as
well as an area for any available applications (contact the administrator).
To access the menu: Press v repeatedly until the "Settings" tab is displayed.
Select and confirm the "User" entry using the TouchGuide Æ page 20.
If necessary, enter the user password Æ page 121.
User settings
You can adjust local settings for your User using the "OpenStage" menu.
The menu structure comprises several levels.
Settings
Applications
XML applications
User
Date and time
Local settings
Audio
Configuration
Phone
Additional menu levels are
available
Locality
Security
Network information
Perform reset
Admin
Password-protected administration area
You can also configure all of the settings using your OpenStage’s
Web interface Æ page 188.
Open the menu Æ page 43.
Date and time
V Adjust the settings on your telephone Æ page 153.
Audio
Optimize the audio settings on your OpenStage for your environment and
according to your personal requirements.
Volumes
V Adjust the settings on your telephone Æ page 157.
Settings
V Adjust the settings on your telephone Æ page 158.
43
Applications available on your OpenStage phone
Configuration
Call forwarding
Set up call forwarding for your telephone.
V Adjust the settings on your telephone Æ page 58.
Enhanced phone functions
Use the enhanced phone functions on your telephone.
V Adjust the settings on your telephone Æ page 73.
Keyset
Manage your trunk keys.
V Adjust the settings on your telephone Æ page 104.
Bluetooth
Prepare your phone for Bluetooth operation.
V Adjust the settings on your telephone Æ page 165.
Phone
Adjust the display design settings and program the sensor keys on your
OpenStage. Save your settings.
Backup/restore
Back up the current user settings or restore the saved settings.
V Adjust the settings on your telephone Æ page 183.
Screensaver
V Adjust the settings on your telephone Æ page 150.
Display
V Adjust the settings on your telephone Æ page 145.
Programmable keys
Program sensor keys with frequently used functions or phone numbers.
V Adjust the settings on your telephone Æ page 67.
Locality
Enter your country-specific settings.
V Adjust the settings on your telephone Æ page 163.
Security
Protect your settings and data by assigning a password.
V Adjust the settings on your telephone Æ page 121.
44
Applications available on your OpenStage phone
Network information
V
Information about the IP address of the phone and HTML address of the
Web interface.
View information on the phone Æ page 177
Perform reset
Protect your settings and data by assigning a password.
V Adjust the settings on your telephone Æ page 121.
Administration
You can access the administration area via the "Admin" function and by entering the administration password.
Refer to the administration manual supplied with your phone for more detailed information on this topic.
During a software update, the phone must not be disconnected
from the power supply unit, the LAN line or the phone line.
An update action is indicated by messages on the display and/or by
flashing LEDs.
Applications
The "Applications" tab contains various practical Java applications in addition to the Internet browser. If you wish to use additional applications,
please contact the responsible administrator.
Help function
You can call up the "Help" function at any time, even during a call.
Calling up the "Help" function
Press y. The "Help" function is activated.
45
Basic functions
Step by Step
Basic functions
Please read the introductory chapters "Getting to
know your OpenStage phone" Æ page 14 and
"Applications available on your OpenStage
phone" Æ page 33 carefully before performing
any of the steps described here on your phone.
Secure voice transmission
Prerequisite: The secure voice communication option
must be activated by your administrator.
If you call a party or receive a call from a party over a secure connection, a padlock icon 1 appears on the other
party’s row on your graphic display. If desired, a brief
alerting tone and a window with the message "Call not
encrypted" will indicate that a secure call has become
insecure (see Æ page 162).
Incoming calls
Your OpenStage phone rings with the tone signal set
when an incoming call is received. The call is also visually signaled on the call display.
If transmitted, calling party information (name, phone
number) appears on the graphic display.
An incoming call will interrupt any ongoing telephone setting operations. As soon as the call
ends, press v to return to the point in the menu
structure where you were interrupted.
Answering a call via the handset
The phone is ringing. The caller is displayed.
^ Lift the handset.
if nec. X Set the call volume.
1
46
Closed for secure or open for nonsecure voice communication
Basic functions
Step by Step
Answering a call via the loudspeaker
(speakerphone mode)
The phone is ringing. The caller is displayed.
The pop-up menu opens:
Select and confirm the option shown. The n key
lights up.
Accept
or
n Press the key shown. The key lights up. The speakerphone function is activated.
if nec. X Set the call volume.
Suggestions for using speakerphone mode:
• Tell the other party that speakerphone mode is active.
• Adjust the call volume while speakerphone mode is
active.
• The ideal distance between the user and the phone
in speakerphone mode is about 50 cm.
Answering a call with a headset
Prerequisite: A headset is connected.
The phone is ringing. The audio key o flashes.
o Press the key shown.
if nec. X Set the call volume.
47
Basic functions
Step by Step
Directed Pickup (V1 R4.x and higher)
If the phone of a colleague who is absent rings, you can
pick upthe call.
Prerequisite: You know the internal phone number of
this colleague, and the function is provided for you in
the HiPath 8000.
The phone of a colleague rings.
Gezielte Übernahme
Select this option from the contect menu and confirm.
resp.
^ Replace the handset.
or
n Press the key shown.
Gezielte Übernahme
Select and confirm.
j Enter the internal call number of the phone in question
and confirm. You are connected to the caller either via
handset or in speakerphone mode.
48
Basic functions
Step by Step
Switching to speakerphone mode
Make note of the two different processes and activate, if necessary, your preferred setting
Æ page 161.
Prerequisite: You are conducting a call via the handset
and the microphone and loudspeaker functions have
been activated by administrator.
Standard mode
n and ] Hold down the key and replace the handset. Then release the key and proceed with your call.
US mode
If the country setting is set to US, you do not have to
hold down the loudspeaker key when replacing the
handset to switch to speakerphone mode.
n Press the key shown.
] Replace the handset. Proceed with your call.
{ or }
If voice communication is secure, a closed padlock icon will appear on the graphic display, if
voice communication is not secure, an open padlock icon will appear on the graphic display (see
also Æ page 46)
49
Basic functions
Step by Step
Switching to the handset
Prerequisite: You are conducting a call in speakerphone mode.
^ Lift the handset.
n The key shown goes out.
Open listening
People present in the room can silently monitor your
call. Let the other party know that you have turned on
the loudspeaker.
Prerequisite: You are conducting a call via the handset.
Activating
n Press the key shown.
Deactivating
n Press the lit key.
Switching to speakerphone mode
n \ Hold down the lit key and replace the handset.
Ending a call
s Press the key shown.
or
n Press the lit key.
or
Disconnect
50
Select and confirm the option shown in the connections’s context menu.
Basic functions
Step by Step
Group call
Your administrator can incorporate multiple telephones
in a call pickup group. If your telephone belongs to a
pickup group, you can also accept calls intended for other members of the group.
Your administrator may have made the following settings for group calls:
• The call is displayed on the phone but not signaled
audibly.
• The call is displayed on the phone and signaled by a
set ringtone.
• The call is displayed on the phone and only signaled
by an alerting tone.
• The group call can be picked up both by lifting the
handset and via the "Pickup call" menu option.
• The group call be picked up via the "Pickup call"
menu option but not by just lifting the handset.
• A key is programmed for call pickup.
A group call is waiting and is indicated on the display by
Pickup: Caller
for: Party
Picking up a group call
The pop-up menu opens:
Pickup call
Confirm.
or
^ Lift the handset (only if the appropriate function is set
by your administrator)
or
R Press the sensor key programmed with the "Call pickup"
function (if configured). The speakerphone function is
activated.
Ignoring a group call
Ignore
Select and confirm the option shown. The phone stops
signaling the group call.
51
Basic functions
Step by Step
Making calls
If you are using a dial plan and "Immediate dialling" is set
Æ page 89, dialing is automatically performed as soon
as the character string entered matches an entry in the
dial plan.
If you selected the option "Busy When Dialing"
Æ page 90, you will not be interrupted by an incoming call. In this case, the caller hears the busy
signal.
En-bloc dialing
j Enter the station number. Use the TouchGuide
Æ page 20 to correct entries as necessary.
^ Lift the handset.
or
n Press the key shown.
or In the pop-up menu:
Dial
Confirm.
The connection is set up.
Off-hook dialing
^ Lift the handset.
j Enter the station number.
or In the pop-up menu:
Repeat dialling S. Hawking
Confirm.
The connection is set up as soon as your input in complete.
52
Basic functions
Step by Step
On-hook dialing
n Press the key shown.
j Enter the station number.
or In the pop-up menu:
Repeat dialling S. Hawking
Select and confirm the option shown.
The connection is set up as soon as your input in complete.
Redial
Redialing from the call list
Only calls to the primary line are received on
multi-line phones (Æ page 13).
w Press the key repeatedly until the application’s "Dialled"
tab appears.
Select and confirm the entry you want. The phone number associated with the list entry is dialed.
Redialing from the pop-up menu
^ Lift the handset.
or
n Press the key shown.
Repeat dialling S. Hawking
Select and confirm the option shown.
The last phone number entered is dialed.
Redialing from the idle menu
Repeat dialling S. Hawking
{ or }
Select and confirm from the idle display context menu
(Æ page 30). The last phone number entered is dialed.
If voice communication is secure, a closed padlock icon will appear on the graphic display, if
voice communication is not secure, an open padlock icon will appear on the graphic display (see
also Æ page 46)
53
Basic functions
Step by Step
Activating/deactivating the microphone
You can temporarily deactivate the microphone on your
handset to prevent the other party from overhearing a
conversation, for instance, with a colleague in the same
room.
Prerequisite: You are conducting a call.
Deactivating the microphone
p Press the key shown.
Activating the microphone
p Press the lit key.
54
Basic functions
Step by Step
Consulting a second party
You can call a second party while a call is in progress.
The connection to the first party is placed on hold.
Prerequisite: You are conducting a call.
Consultation
Select and confirm the option shown in the connections’s context menu.
j Enter and confirm the second party’s phone number.
or In the pop-up menu:
Repeat dialling S. Hawking
Select and confirm the option shown.
Ending a consultation call
Disconnect & return
Select and confirm the option shown in the context
menu.
The consultation call is disconnected. The call with the
first party is resumed.
Canceling a consultation call
If the called party does not answer
In the pop-up menu:
Disconnect & return
Select and confirm the option shown.
The call with the first party is resumed.
If the called party does answer
Disconnect & return
Select and confirm the option shown in the context
menu for the connection to the second station.
The call with the first party is resumed.
55
Basic functions
Step by Step
Switching to the held party (alternating)
Prerequisite: You are conducting a consultation call
Æ page 55.
Alternate
Select and confirm the option shown in the connection’s context menu.
It does not matter which context menu is open
when alternating. The "Alternate" function appears in both menus (active and passive connection).
You can switch back and forth between two subscribers by repeatedly selecting and confirming
"Alternate".
Ending an alternate operation
Disconnecting the held call:
Disconnect
Select and confirm the option shown in the held connection’s context menu.
The held call is disconnected. The active call continues.
Disconnecting the active call:
Disconnect & return
56
Select and confirm the option shown in the active connection’s context menu.
The active call is disconnected. The held call remains on
hold and can be managed via the context menu.
Basic functions
Step by Step
Connecting parties
You can join the first party with the party you consulted,
clearing down your connection to both parties in the
process.
Prerequisite: You are conducting a consultation call
Æ page 55 and call joining must be allowed Æ page 57.
Complete Xfer
Select and confirm the option shown in the active connection’s context menu.
The other two parties are now connected to one another. You can now hang up.
or Connect by hanging up
] or n Replace the handset or, if you are in speakerphone
mode, press the loudspeaker key. The other two parties
are now connected to one another.
Allowing call joining
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Connected calls
Select and confirm the option shown.
Allow call joining
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & Exit
Select and confirm the option shown.
57
Basic functions
Step by Step
Call forwarding
HiPath 8000 also supports system-based call forwarding. These functions are described from
Æ page 131 onwards.
You should never combine phone-based call
forwarding with system-based call forwarding in
HiPath 8000.
You can forward calls for your phone to another phone.
On multi-line telephones (Æ page 13), you can
only configure call forwarding for the primary
line.
Prerequisite: The call forwarding function is programmed Æ page 61.
Three forwarding conditions can be programmed in the
forwarding menu:
• All Calls
• Busy
• No reply
Because of its direct impact, "All Calls" call forwarding
has the highest priority followed by "No reply" and
"Busy".
If active, "All Calls" call forwarding is indicated on the
graphic display when the phone is idle.
Forwarded calls can be logged in a call list Æ page 39.
There are three Destination options in the Edit call forwarding menu. These destination options are assigned
to the forwarding types.
All calls (off/on)
Destination
Busy (off/on)
Destination
No reply (off/on)
Destination
One phone number may already be assigned to each
destination. The destination option could then be Destination 12345, for instance.
58
Basic functions
Step by Step
Programming call forwarding
z You can also configure this setting via the Web interface
Æ page 188.
Saving destination phone numbers for call forwarding
You can save up to five destination phone numbers for
call forwarding. These destination phone numbers can
then be assigned different forwarding conditions.
r Press the key shown.
You can also enter the call forwarding settings via
the user menu (Æ page 75).
The pop-up menu opens:
Edit call forwarding
Select and confirm the option shown.
An overview of call forwarding settings appears.
Destination
Select and confirm the option shown.
You can save destination phone numbers by selecting the "Destination" option for the relevant
forwarding condition.
Edit favourites
Select and confirm the option shown in the context
menu.
Destination 1
Select and confirm the option shown.
j Enter and confirm the destination phone number.
If necessary, define additional destination phone numbers.
Save & Exit
Select and confirm the option shown.
Assigning a destination phone number to a call forwarding instruction
r Press the key shown.
The pop-up menu opens:
Edit call forwarding
Select and confirm the option shown.
An overview of call forwarding settings appears.
59
Basic functions
Step by Step
Destination
Select and confirm the option shown for the call forwarding condition you want.
08972228596
Select and confirm the destination phone number you
want.
Save & Exit
Select and confirm the option shown.
Defining the ring duration before call forwarding on
no reply
You can define how long the phone should ring before
the "No reply" form of call forwarding activates.
This settings is available only if the administrator
has deactivated the function "Server features".
z You can also configure this setting via the Web interface
Æ page 188.
Prerequisite: The phone is idle.
r Press the key shown.
The pop-up menu opens:
Edit call forwarding
Select and confirm the option shown.
An overview of call forwarding settings appears.
Duration
Select and confirm the option shown.
j Enter the required time in seconds.
Save & Exit
60
Select and confirm the option shown.
Basic functions
Step by Step
Activating/deactivating call forwarding
Prerequisite: At least one destination phone number is
programmed Æ page 59.
z You can also configure this setting via the Web interface
Æ page 188.
r Press the key shown.
The pop-up menu opens:
Edit call forwarding
Select and confirm the option shown.
An overview of call forwarding settings appears.
All calls
Select and confirm to activate or deactivate.
or
Busy
Select and confirm to activate or deactivate.
or
No reply
Select and confirm to activate or deactivate.
Save & Exit
Select and confirm the option shown.
61
Basic functions
Step by Step
Activating call forwarding for all calls
Use the r function key to activate or deactivate call
forwarding directly for all calls.
z You can also configure this setting via the Web interface
Æ page 188.
Prerequisite: At least one destination phone number is
programmed Æ page 59.
r Press the key shown.
The pop-up menu opens:
The pop-up menu disappears after around five seconds
and the r key lights up.
or
Confirm. The r key lights up.
Accept
Call forwarding is activated for all calls.
If the phone is idle, the call forwarding icon K appears
on the graphic display with the destination phone number.
Deactivating call forwarding for all calls
r Press the lit key.
The pop-up menu opens:
The pop-up menu disappears after around five seconds
and the r key goes out.
or
Accept
Confirm. The r key goes out.
Call forwarding is deactivated for all calls.
62
Basic functions
Step by Step
Callback
You can request a callback if the station called is busy or
if nobody answers.
You receive a callback when the other party’s line becomes free.
This option must be activated by your administrator.
On multi-line telephones Æ page 13, only the
callback requests for your primary line are
logged.
Requesting callback
Prerequisite: The station called is busy or nobody answers.
In the pop-up menu:
Call back
Select and confirm the option shown.
Deleting callback requests
You can delete scheduled callback requests if you no
longer need to return a call, for example, because you
have met the other party in person.
Prerequisite: A callback was requested.
Cancel call backs
Select and confirm the option shown in the idle display
(Æ page 30) context menu.
Disconnect
Confirm in the pop-up menu. All callback requests are
deleted.
63
Basic functions
Step by Step
Responding to a callback
Prerequisite: A callback was requested. Your phone
rings and station information appears on the graphic display with the callback icon.
The pop-up menu opens:
Accepting a callback
Accept
Select and confirm the option shown.
Rejecting a callback
Reject
Select and confirm the option shown.
The callback request is deleted. The caller hears the
busy signal. The caller’s phone number is added to the
missed calls list.
Forwarding a callback
Deflect
Select and confirm the option shown.
j Enter and confirm the phone number.
64
Basic functions
Step by Step
Permitting a callback
Permitting callback on busy/no reply
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Outgoing calls
Select and confirm the option shown.
Callback: busy
Select and confirm the option shown.
or
Callback: no reply
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & Exit
Select and confirm the option shown.
65
Basic functions
Step by Step
Calling back missed calls
Calls received while you are absent are indicated by a
message (Æ page 29) on the idle display. In addition,
the mode key w lights up white.
Missed calls are logged in the missed calls list. This list
provides information on the missed call and lets you call
back the number directly.
On multi-line telephones Æ page 13, only the
calls missed on your primary line are logged.
w Press the key until the application’s "Missed" tab appears.
Karl, Gross
20.05. 10:06
Select and confirm the appropriate list entry. The phone
number is dialed.
For a detailed description of the call lists, see
Æ page 39.
66
Basic functions
Step by Step
Programmable sensor keys
The phone features a range of functions that can, if required, be programmed on programmable sensor keys.
The phone comes with nine (OpenStage 80) or eight
(OpenStage 60) programmable sensor keys, all of
which can be programmed on two separate levels.
The programmable sensor key for switching between
the two programmable sensor key levels is preassigned
(Shift key). This programmable sensor key should be
maintained where possible so you can switch between
the two programmable sensor key levels.
The labels for the programmable sensor keys are displayed on the right side of the display.
The programmable sensor keys can also be programmed via the Web interface Æ page 188.
List of available functions
1. Unallocated
2. Selected dialling
3. Repeat dialling
4. Forward all calls
5. Forward no reply
6. Forward busy
7. Ringer off
8. Hold
9. Alternate
10. Blind transfer call
11. Transfer call
12. Deflecting
13. Shift
14. Conference
15. Headset
16. Do not disturb
17. Group pickup
18. Repertory dial
19. Feature toggle
20. Mobility
21. Directed pickup
22. Callback
23. Cancel callbacks
24. Consultation
25. Call Waiting toggle
26. Immediate ring
67
Basic functions
Step by Step
Programming programmable sensor keys
S Press the sensor key you want to program until the field
opens.
or You can also program keys via the user menu.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Program keys
Select and confirm the option shown. You are prompted
to press the key you wish to program.
S Press the sensor key you want to program with a function. The programmable sensor key lights up.
Normal
Select and confirm the option shown to program the
first level.
or
Shifted
Select and confirm the option shown to program the
second level.
Do not disturb
Select and confirm the function you want in the context
menu ("Do not disturb", for instance).
Label
Select and confirm the option shown if you want to
change the label on the graphic display.
j Enter and confirm the label you want.
Save & Exit
68
Select and confirm the option shown.
Basic functions
Step by Step
Programming enhanced functions
Repertory dial
S Press the sensor key you want to program until the field
opens. The programmable sensor key lights up.
Normal
Select and confirm the option shown.
Repertory dial
Select and confirm the function in the context menu.
Label
Select and confirm the option shown if you want to
change the label on the graphic display.
j Enter and confirm the label you want (for example, the
destination station).
Setting
Select and confirm this option to enter a destination
phone number.
j Enter and confirm the stations’s destination phone
number.
You can select and insert special characters in the dialing sequence:
Icon
Function
Calls up the special characters menu
Disconnects the call
Activates a consultation hold
Enables a normal call
Enters a pause, for example, for international dialing
Save & Exit
Select and confirm the option shown.
69
Basic functions
Step by Step
Feature toggle
Can only be used for Hunt group
functions (Æ page 142).
S Press the sensor key you want to program until the field
opens. The programmable sensor key lights up.
Normal
Select and confirm the option shown.
Feature toggle
Select and confirm the function in the context menu.
Label
Select and confirm the option shown if you want to
change the label on the graphic display.
j Enter and confirm the label you want (for example,
"busy/free").
Setting
Select and confirm this option to enter a code.
j Enter and confirm the code, for example: *96 (contact
your administrator).
Save & Exit
Select and confirm the option shown.
Forwarding
S Press the sensor key you want to program until the field
opens. The programmable sensor key lights up.
Normal
Select and confirm the option shown.
Forward all calls
Select a forwarding type:
• Forward all calls
• Forward no reply
• Forward busy
Select and confirm the function in the context menu.
Label
Select and confirm the option shown if you want to
change the label on the graphic display.
j Accept or edit the label and confirm.
Setting
Select and confirm this option to enter the forwarding
destination.
j Enter and confirm the phone number of the forwarding
destination.
Save & Exit
70
Select and confirm the option shown.
Basic functions
Step by Step
Immediate ring
This function allows you to switch the preset delay
(Æ page 105) on and off for all line keys.
Using programmable sensor keys
The use of programmed functions depends on the
phone’s status. The relevant display appears once you
have pressed a programmable sensor key.
Example 1: Accessing a stored contact or phone
number
Prerequisite: The idle menu is displayed on the graphic
display.
R Press the programmable sensor key for the stored contact until the connection setup procedure appears on
the graphic display. The programmable sensor key
lights up.
Example 2: Deactivating the ring tone for incoming
calls
R Press the "Ringer off" programmable sensor key. The
programmable sensor key lights up.
The ring tone is deactivated. In this case, the programmable sensor key flashes when an incoming call is received.
71
Basic functions
Step by Step
Resetting programmable sensor keys
(V1 R3.x and higher)
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Reset
Select and confirm the option shown to switch to the
Reset user data menu.
Function key data
Select.
Yes
Select and confirm the option shown in the context
menu to delete the content of all sensor keys.
Perform reset
Select and confirm the option shown.
72
Enhanced phone functions
Step by Step
Enhanced phone functions
Incoming calls
Rejecting a call
You can reject an incoming call.
In the pop-up menu:
Reject
Select and confirm the option shown.
The caller hears a busy signal.
If the rejected caller’s phone number is transmitted, it is saved in the call list. You can then call
this party back at a later time.
Deflecting a call
Using call deflection
Prerequisite: An incoming call is displayed or signaled.
In the pop-up menu:
Deflect
Select and confirm the option shown.
The call is immediately deflected if a destination phone
number (Æ page 74) is programmed.
or If you did not set a phone number when programming
call deflection, a pop-up menu appears prompting you
to enter a destination phone number for call deflection.
j Enter and confirm the destination phone number.
The call is deflected.
73
Enhanced phone functions
Step by Step
Permitting call deflection
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Incoming calls
Select and confirm the option shown.
Deflect
Select and confirm the option shown.
Allow deflection
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Default destination
Select and confirm the option shown.
j Enter and confirm the phone number to which the station should be deflected.
Entering a destination phone number is not mandatory when call deflection is active. If you want
to deflect a call, you are prompted to enter a destination phone number if there is none stored.
or Deflecting to a DSS number
A call can be deflected to a direct station selection
(DSS) subscriber using the DSS key, if the key is configured and the deflect function is activated by your administrator Æ page 103.
Deflect to DSS
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu to permit call deflection.
Save & Exit
Select and confirm the option shown.
74
Enhanced phone functions
Step by Step
Configuring call forwarding
You can also enter the call forwarding settings via
the Forwarding key (Æ page 59).
v Press the key shown until "Settings" is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Incoming calls
Select and confirm the option shown.
Forwarding
Select and confirm the option shown.
For a description of the settings, see the explanation
starting on Æ page 58.
Configuring call forwarding (V1 R3.x or higher)
Settings
Select and confirm the option shown.
For a description of the settings, see the explanation
starting on Æ page 58.
Setting alerts (V1 R3.x or higher)
Use the Call forward alerts menu to enable and disable
visual and audible alerts for call forwarding (not possible
with the Forwarding key).
Alerts
Select and confirm the option shown.
Visual alerts
Select the option shown.
Yes
Select and confirm the option shown in the Yes/No context menu.
or
Audible alerts
Select the option shown.
Yes
Select and confirm the option shown in the Yes/No context menu.
Save & Exit
Select and confirm the option shown.
75
Enhanced phone functions
Step by Step
Placing a call on hold
You can use this function to place an ongoing call on
hold, for instance, to prevent the other party overhearing a conversation with a colleague in the same room.
The held party hears music on hold if Music on hold is
active on this party’s phone (Æ page 78).
The "Hold" function must be activated by the administrator.
Prerequisite: You are conducting a call.
Hold
Select and confirm the option shown in the connections’s context menu.
Retrieving a held call:
Reconnect
Select and confirm the option shown in the connections’s context menu.
Using line keys
On multi-line telephones you can use the line keys to
place ongoing calls on hold.
R To do this, press the corresponding line key. The line key
LED starts flickering. The call is now on hold.
Retrieving a held call:
T To do this, press the corresponding line key. The line key
LED lights up. The call is retrieved.
The LED display Æ page 23 or status display on
the "Overview" tab Æ page 35 indicates that the
call is on hold to other multi-line telephones
where this line is also configured. These phones
can then pick up the call.
76
Enhanced phone functions
Step by Step
Held call wait status
After placing a call on hold, you can replace the handset
and then decide if the call should be retrieved or disconnected.
Prerequisite: You placed a call on hold and replaced the
handset.
In the pop-up menu:
Retrieve held call
Select and confirm the option shown to resume the call
in speakerphone mode.
or
Disconnect
Select and confirm the option shown to disconnect the
call.
Activating/deactivating the hold reminder tone
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Connected calls
Select and confirm the option shown.
Allow hold rem.
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & Exit
Select and confirm the option shown.
77
Enhanced phone functions
Step by Step
Setting the hold reminder time
Use "Hold reminder" to specify when you want to receive an automatic reminder about a held call. The lowest time value is 1, i. e. the reminder will alert after 1
minute. The maximum value is 99 minutes. With 0, you
can deactivate the reminder.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until "Settings" is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Connected calls
Select and confirm the option shown.
Hold rem. delay
Select and confirm the option shown.
Save & Exit
j Enter a value between 3 and 15 and confirm.
Select and confirm the option shown.
Music on hold
If the Music on hold option is active, music is played
back when you are placed on hold by another party.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until "Settings" is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Connected calls
Select and confirm the option shown.
Music on hold
Select and confirm the option shown.
78
Enhanced phone functions
Step by Step
Yes
Select and confirm the option shown in the context
menu.
Save & exit
Select and confirm the option shown.
Call waiting (second call)
You can accept a second incoming call in the course of
an ongoing call. The caller hears the on-hook signal
while you hear a call-waiting signal tone.
You can reject or accept the second call. Before you accept the second call, you can end the first call or place
it on hold for subsequent retrieval.
You can block the second call or the signal tone
(Æ page 81).
Accepting a second call
Prerequisite: You are conducting a call and call waiting
is allowed (Æ page 81).
In the pop-up menu:
Accept
Select and confirm the option shown.
You can talk to the second party.
The connection to the first party is on hold.
Disconnect & return
Select and confirm the option shown in the second
call’s context menu.
The call with the second party is disconnected and the
connection to the first party is retrieved.
Rejecting a second call
Prerequisite: You are conducting a call and call waiting
is allowed (Æ page 81).
In the pop-up menu:
Reject
Select and confirm the option shown.
The second call is rejected. The caller hears the busy
signal. The caller’s phone number is added to the
missed calls list.
79
Enhanced phone functions
Step by Step
Deflecting a second call
Prerequisite: You are conducting a call and call waiting
is allowed (Æ page 81).
In the pop-up menu:
Deflect
Select and confirm the option shown.
j Enter and confirm the phone number.
The second call is deflected to the destination specified.
Connecting parties
Complete Xfer
Select and confirm the option shown in the active connections context menu. The other two parties are now
connected to one another. You can now hang up or dial
another number for instance.
or Connect by hanging up
Prerequisite: Connect by hanging up is activated (contact your administrator).
] or n Replace the handset or, if you are in speakerphone
mode, press the loudspeaker key. The other two parties
are now connected to one another.
80
Enhanced phone functions
Step by Step
Allowing call waiting
z You can also configure this setting via the Web interface
Æ page 188.
If the Call waiting (second call) function is deactivated, a caller hears the busy signal if you are already conducting a call.
Prerequisite: The option was programmed by your administrator.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Incoming calls
Select and confirm the option shown.
Handling
Select and confirm the option shown.
Allow call waiting
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & Exit
Select and confirm the option shown.
81
Enhanced phone functions
Step by Step
Transferring a call
You can transfer your current call to another party with
or without consultation.
Blind transfer
Prerequisite: You are conducting a call. The options "Allow call transfer" and "Transfer on ring" were selected
(Æ page 83).
Blind transfer
Select and confirm the option shown in the connections’s context menu.
j Enter and confirm the phone number of the second party to whom you want to transfer the call.
The graphic display returns to idle following successful transfer.
Transferring with consultation
You can announce a call to a recipient before transferring it.
Prerequisite: You are conducting a call. The options "Allow call transfer" and "Transfer on ring" were selected
(Æ page 83).
Consultation
Select and confirm the option shown in the connections’s context menu. The call is placed on hold.
j Enter the phone number of the party to whom you want
to transfer the call.
Dial
Confirm.
If the party answers:
Complete Xfer
Announce the call you want to transfer.
Select and confirm the option shown in the connections’s context menu.
If the party does not answer:
You do not have to wait for the second party to answer
before you can transfer the call.
Complete transfer
82
Select and confirm the option shown in the connections’s context menu.
Enhanced phone functions
Step by Step
or Replace the handset or, if speakerphone mode is active,
press the lit n key to transfer the call.
If the party does not answer, you will be called back by
the first party.
Allowing call transfer
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Connected calls
Select and confirm the option shown.
Allow call transfer
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & Exit
Select and confirm the option shown.
83
Enhanced phone functions
Step by Step
Allowing "Transfer on Ring"
If this option is allowed, you can activate call transfer by
replacing the handset even before the called party answers.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Outgoing calls
Select and confirm the option shown.
Transfer on ring
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & Exit
Select and confirm the option shown.
84
Enhanced phone functions
Step by Step
CTI calls
Beep on auto-answer
Speakerphone mode automatically activates on your
phone if you use a CTI application such as Outlook to
dial a number when Auto-answer is active. If Auto-answer is not active, the phone rings first and you have to
press the loudspeaker key or lift the handset to set up
the call. This setting also defines whether or not incoming calls are automatically accepted. If the function is
active, an alert beep sounds when a call is automatically
accepted. Details regarding special application are provided on Æ page 102.
z You can also configure this setting via the Web interface
Æ page 188.
Prerequisite: The option was programmed by your administrator.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Incoming calls
Select and confirm the option shown.
CTI calls
Select and confirm the option shown.
Auto-answer
Select and confirm the option shown.
Yes
Select and confirm the option shown.
Beep on auto-answer
Select and confirm the option shown.
Yes
Select and confirm the option shown.
Save & Exit
Select and confirm the option shown.
85
Enhanced phone functions
Step by Step
Beep on auto-reconnect
When active, this option lets you resume a held call
with either the CTI application or phone. A beep sounds
when you toggle between an active call and a held call
when the function is active.
z You can also configure this setting via the Web interface
Æ page 188.
Prerequisite: The option was programmed by your administrator.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Incoming calls
Select and confirm the option shown.
CTI calls
Select and confirm the option shown.
Beep on auto-unhold
Select and confirm the option shown.
Yes
Select and confirm the option shown.
Save & Exit
Select and confirm the option shown.
86
Enhanced phone functions
Step by Step
Making calls
Dialing with the DDS key
You can program frequently used phone numbers on
programmable keys (Æ page 67). If you press a direct
destination selection key for around three seconds, the
associated contact or phone number appears and dialing is initiated.
Prerequisite: A direct destination key is programmed
Æ page 67.
R Press the programmed DDS key. Dialing is initiated.
Dialing from the local phonebook
u Press the key shown.
Niels, Bohr
Select and confirm a contact. The phone number is dialed.
Details
Select and confirm the option shown in the context
menu.
Business 2
Select and confirm the preferred phone number. The
phone number is dialed.
For detailed information about the local phonebook, see
from Æ page 108.
Using voice recognition to call a contact
Prerequisite: A speech pattern was created
Æ page 112.
q Press the key shown.
Follow the on-screen instructions. If voice recognition is
successful, the contact is opened in the phonebook and
the number is dialed.
The reliability of voice recognition depends on
the pitch of the voice, the speech rate, and the
speaker volume. Avoid background noise when
recording.
You may have to replace an existing speech pattern if
voice recognition does not open a contact Æ page 112.
87
Enhanced phone functions
Step by Step
Dialing from the LDAP database
Prerequisite: You searched for and selected an entry in
the LDAP database (Æ page 115).
Isaac, Newton
Select the entry you want.
Dial
Select and confirm the option shown in the context
menu. The connection is set up.
For detailed information about the LDAP database, see
from Æ page 115.
Dialing a phone number from a list
w Press the key until the application table for the relevant
call list is active.
Niels, Bohr18.10. 07:06am
Select and confirm the entry you want. The phone number associated with the list entry is dialed.
If the party listed is already in the phonebook, the
appropriate phone number icon is displayed
Æ page 108. If there are several numbers stored
for the party in the phonebook, these can also be
selected in the context menu.
Calling a contact from a group
u Press the key shown.
Options
Select and confirm the option shown.
Groups
Select and confirm the option shown in the context
menu.
@Home
Select and confirm the group you want.
View
Select and confirm the option shown in the context
menu.
Niels, Bohr
88
Select and confirm a group member. The phone number is dialed.
Enhanced phone functions
Step by Step
A phone number icon is displayed if the party is
already stored as a contact in the phonebook
Æ page 108. If there are several numbers stored
for the party in the phonebook, these can also be
selected in the context menu.
Using autodial delay
A number is automatically dialed after a set delay starting from the entry of the number’s last digit. The autodial delay can be used:
• when dialing in idle mode
• when deflecting an incoming call
• when setting up a consultation call
• when transferring an answered call.
The delay can be reduced by performing one of the following activities:
• pressing the i key. This always works.
• lifting the handset. This only works if the phone
number was entered when the phone was idle or if
it was entered for a consultation call when the handset was off hook.
• pressing the loudspeaker key. This only works if the
phone number was entered when the phone was
idle and the loudspeaker key was not lit or if the
phone number was entered for a consultation call
and the loudspeaker key was not lit.
If an emergency number is preset by your administrator, the autodial delay for this phone number
is reduced to one second.
Settings for autodial delay
z You can also configure this setting via the Web interface
Æ page 188.
The setting does not affect automatic emergency
number dialing.
If you select Autodial delay, you must either confirm
the "Dial" option, press the loudspeaker key or wait until
the autodial delay expires to set up a call when dialing
with the handset on hook.
89
Enhanced phone functions
Step by Step
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Outgoing calls
Select and confirm the option shown.
Autodial delay
Select and confirm the option shown.
j Specify a value and confirm your entry.
Save & Exit
Select and confirm the option shown.
Allowing "Busy When Dialling"
If you activate this function, an incoming call received
while you are performing dialing is rejected. The caller
then hears the busy signal Æ page 190.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Outgoing calls
Select and confirm the option shown.
Busy when dialling
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & Exit
Select and confirm the option shown.
You will find these settings also in the menu
"Incoming calls" > "Handling"
90
Enhanced phone functions
Step by Step
Conference
Local conference
This type of conference is also referred to as a threeparty conference. It involves up to three participants.
Prerequisite: You are conducting a consultation call
Æ page 55 or have accepted a second call Æ page 79,
and the conference function is active Æ page 92.
Initiating a local conference
You can initiate a conference by calling the "Conference" function in the context menu of either
the active or held call.
Conference
Select and confirm the option shown in the connection’s context menu. You are connected to both parties
at once. The conference is displayed.
Conducting one-to-one calls
User
Select the connection you want to clear down.
Disconnect
Select and confirm the option shown in the context
menu. You are now involved in a one-to-one call with the
remaining call party.
{ or }
If you already are involved in a secure connection
with a party when you initiate a consultation call,
the original party is placed on hold. The new consultation connection can be either secure or nonsecure. However, the first connection remains
secure even if all three parties are now joined together in a conference.
The entire conference is nonsecure if the connection to at least one of the parties is not secure
(see also Æ page 46).
The relevant padlock icon appears on the "Conference" row.
91
Enhanced phone functions
Step by Step
Ending a local conference
Allowing call partners to continue a conference after you exit
Prerequisite: The "Allowing joining in a local
conference (Æ page 93)" function is activated.
Exit Conf
Select and confirm the option shown in the "Conference" context menu.
or
] or n Replace the handset or, if you are in speakerphone
mode, press the loudspeaker key. Both call partners remain connected. You are disconnected from the conference call.
Disconnecting a party
End Conf
Select and confirm the option shown in the "Conference" context menu. Both connections are cleared
down – the conference is cleared down.
Allowing a local conference
This option allows or blocks the "Local conference" function.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Connected calls
Select and confirm the option shown.
Allow conferences
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & exit
Select and confirm the option shown.
92
Enhanced phone functions
Step by Step
Allowing joining in a local conference
You can use this option to decide whether or not your
call partners are allowed to join calls after you exit the
conference call.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Connected calls
Select and confirm the option shown.
Join in conferences
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & exit
Select and confirm the option shown.
93
Enhanced phone functions
Step by Step
Centralized Conference (V1 R3.x or higher)
This type of conference is also referred to as a large conference. It can include up to ten parties.
Prerequisite: You are conducting a consultation call
Æ page 55 or you have accepted a second call
Æ page 79, and the "Centralized Conference" feature
was configured by your administrator.
Establishing a conference
Conference
Select and confirm the option shown in the connection’s context menu. You are connected to the first two
parties at once. The conference is displayed with the
current participants. You can now:
• initiate a consultation call
• put the conference on hold
• leave the conference.
Conducting a consultation call
Consultation
Select and confirm the option shown in the "Conference" context menu. If the party answers, you can:
• toggle between the party and the conference
• connect the consultation call to another called party
• end the consultation call and return to the conference
• add the consultation call party to the conference.
Adding a party
Prerequisite: You are conducting a consultation call and
the conference is on hold.
Conference
Select and confirm the option shown in the consultation
call’s context menu. The party is added to the conference. Only the conference and all current participants
are now displayed.
Putting the conference on hold
Hold
94
Select and confirm the option shown in the "Conference" context menu. The conference is placed on hold
and you can consult with someone in your office, for instance.
Enhanced phone functions
Step by Step
Exiting a conference call
Exit Conf
Select and confirm the option shown in the "Conference" context menu. Your connection to the conference
is closed and you can redial, for instance. The other participants remain connected.
{ or }
If using the "Centralized Conference" option, the
Conference row contains a closed padlock icon
for a secure voice connection and an open padlock icon for a nonsecure voice connection
Æ page 46.
The display depends on whether the conference
server supports secure voice communication.
The appropriate display is set by the conference
server.
95
Making calls with multiple lines
Step by Step
Making calls with multiple lines
You can use your OpenStage 40 as a multi-line phone.
If you have any questions regarding how to configure
your OpenStage phone as a multi-line phone, please
contact your administrator.
The following is a description of the telephony scenarios for multi-line phones. To facilitate comprehension,
you should familiarize yourself with the enhanced telephony application and how to use the line keys beforehand. Furthermore, you can specify individual settings
for your multi-line telephone. Refer to the following sections for a detailed description of the individual components:
• Introduction to multi-line phones Æ page 13
• Lines and line keys Æ page 22
• Multi-line telephony interface Æ page 35
• Individual settings Æ page 104
Incoming calls
Depending on your individual settings, you will be notified of incoming calls Æ page 159.
Accepting calls for the primary line
In this case, the telephone behaves in the same way as
a single-line telephone. See Æ page 46 and Æ page 73.
Accepting calls for secondary lines
Prerequisite: The secondary line is configured on your
multi-line telephone.
Using the handset
^ Lift the handset.
[ Conduct call.
The line that rings is automatically selected. If
calls are ringing on more than one line, you will
be connected to the line that has been ringing
the longest.
96
Making calls with multiple lines
Step by Step
Using the line keys
T Press the flashing trunk key.
Speakerphone mode.
or
Accept
Confirm.
Speakerphone mode.
Making calls
You must seize a line before you can make calls on a
multi-line telephone.
Trunk seizure can be configured on an individual basis.
Your administrator can determine if the lines on your
telephone can be automatically seized and with which
priority.
If you have seized a secondary line, this line is
reserved for you for making calls for a specific
period as defined by the administrator. No other
user can seize this line during this period, even
if the line is also assigned to this user’s telephone.
Manual trunk seizure
^ or n or o Lift the handset or press the speakerphone mode or
headset key.
S Press the required trunk key.
or
t With the handset on hook, press the key shown until
the application tab Overview is active Æ page 35.
Line 2
Select and confirm the required line (e.g. line 2). The tab
for this line is displayed.
j Enter the phone number or use redial, for example. The
connection is set up.
97
Making calls with multiple lines
Step by Step
Automatic trunk seizure
Prerequisite: Your administrator has configured automatic trunk seizure.
^ or n or o Lift the handset or press the speakerphone mode or
headset key.
R The line defined during configuration is seized.
j Enter and confirm the phone number. The connection is
set up.
Dial last dialed number
The last phone number dialed on your telephone – on
the primary line in the case of line keys – is displayed for
redialing in a pop-up menu.
^ or n or o Lift the handset or press the speakerphone mode or
headset key.
R Seize the required line (Æ page 97).
In the pop-up menu:
Redial {1} 123456
98
Confirm. The connection is set up.
Making calls with multiple lines
Step by Step
During calls
Making and receiving calls on a single line
If you only use one line on your multi-line telephone to
make calls, and you receive calls on the same line, the
phone operates in the same way as a single-line telephone:
• Redial Æ page 53
• Consultation Æ page 55
• Toggle/Connect Æ page 56
• Callback Æ page 63
• Hold Æ page 76
• Call waiting (second call) Æ page 79
• Transferring a call Æ page 82
• Conference Æ page 91
Functions available exclusively for the primary line:
• Call lists Æ page 39
• Voicemail Æ page 42
• Call forwarding Æ page 58
• Do not disturb Æ page 119
Depending on your individual settings, you will
be notified of incoming calls Æ page 107.
99
Making calls with multiple lines
Step by Step
Making and receiving calls with multiple
lines
Accepting a waiting call
Depending on the settings for "Rollover", you will
be notified of incoming calls Æ page 107.
Prerequisite: You are conducting a call. At the same
time, a call is incoming on another line.
[ Call on line 1.
T Press the line key for line 2. The call on line 1 is placed
on hold.
All multi-line users that share the line on which
the call is being held (Æ page 23) can now pick
up the held call. To prevent other users from answering the held call, you must place the call on
"Consultation" hold Æ page 55.
Depending on the configuration by the administrator, you must possible press the line key twice
to pick up the call on the other line. Depending
on the setting, the first call is held or disconnected.
[ Conduct call on line 2.
\ End call on line 2.
T Press line key for line 1.
[ Retrieve call on line 1.
100
Making calls with multiple lines
Step by Step
Direct station selection keys
Apart from line keys, administrator can also configure
direct station selection (DSS) keys. You can use a DSS
key to call an internal station directly, pick up calls for
this station or forward calls directly to it.
Calling a station directly
You cannot use DSS if the user is on another call (flashing LED).
S
Calling from the idle menu
Press the relevant DSS key.
or
t Press the key shown until the application’s Overview
tab is active.
DSS call 1
Select and confirm the DSS line. The key lights up and
the connection is established via the primary line.
Administrator can configure the DSS key so that
the connection is also established when the DSS
station has activated do-not-disturb or call forwarding.
Consultation with the DSS station
S
Prerequisite: You are conducting a call and administrator have configured the DSS key for consultation.
Press the relevant DSS key for the consultation. The key
lights up and a connection is established. If the called
party answers, you can toggle, transfer the first call or
initiate a conference.
If administrator have configured transfer instead
of consultation, you can only transfer the current
call to the DSS station.
101
Making calls with multiple lines
Step by Step
Call pickup
You can pick up calls for another DSS station. The LED
flashes if a call incoming for this station’s line.
Indirect pickup
Prerequisite: The auto-answer function must be deactivated Æ page 85.
T Press the DSS key. The call is routed to your primary line
and rings.
^ or n or o Lift the handset or press the speakerphone mode or
headset key. You are connected with the other party.
Rejecting a call
Prerequisite: Your administrator enabled the Reject option for DSS keys and deactivated Auto-answer
Æ page 85.
T Press the DSS key. The call is routed to your primary line
and rings.
Reject
Select and confirm the option shown in the pop-up
menu.
The caller hears a busy signal.
Direct pickup
Prerequisite: The auto-answer function must be activated Æ page 85.
T Press the DSS key. The call is routed to your primary line
and you are immediately connected with the other party via speakerphone.
102
Making calls with multiple lines
Step by Step
Deflecting a call to a DSS station
Prerequisite: The Deflect function is enabled for DSS
keys (see Æ page 74).
If you receive a call on one of your lines, you can immediately deflect it to the DSS station.
T Your phone rings and a line key flashes.
S Press the relevant DSS key. The call is deflected to the
DSS station. If the DSS station does not answer, you
can pick up the call by pressing the DSS key.
103
Making calls with multiple lines
Step by Step
Settings for MultiLine (keyset)
The details for each keyset line contain supplementary
information for the user. The following uneditable fields
are displayed:
• Address
– Displays the phone number for the line
• Ring on/off
– Shows whether the ringer is activated for this line
• Selection sequence
– Displays the priority of each line seizure when the
handset is lifted or the loudspeaker key for this
line is pressed
Displaying the line in the "Overview" tab
Specify here if the selected line should be displayed in
the "Overview" tab.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Keyset
Select and confirm the option shown.
Lines
Select and confirm the option shown.
Primary Line 1
Select the required line (e.g. primary line).
Allow in overview
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & exit
Select and confirm the option shown.
104
Making calls with multiple lines
Step by Step
Setting the time for a delayed ringer
Specify the length of time before a held call should be
signaled on a line.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Keyset
Select and confirm the option shown.
Lines
Select and confirm the option shown.
Primary Line 1
Select the required line (e.g. primary line).
Ring delay
Select and confirm the option shown.
j Enter and confirm a value (between 0 and 3600 seconds).
Save & exit
Select and confirm the option shown.
You can activate and deactivate the set delay time for all
line keys using a function key Æ page 71.
105
Making calls with multiple lines
Step by Step
Configuring the "Overview" tab display
Specify here the sequence in which the individual lines
in the "Overview" tab should appear on the display.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Keyset
Select and confirm the option shown.
Overview
Select and confirm the option shown.
All lines that are displayed in the overview (Æ page 104)
are listed.
Primary Line 1
Select and confirm the required line (e.g. primary line).
Select one of the following options from the context
menu to move an individual line:
• Move up
• Move down
• Move to top
• Move to bottom
or
Use FPK order
Select and confirm the option shown to arrange the
lines in the same sequence as the line keys
or
Add all lines
Select and confirm the option shown to display all line
keys in the overview.
The setting made for "Allow in overview"
(Æ page 104) is ignored here.
Save & exit
106
Select and confirm the option shown.
Making calls with multiple lines
Step by Step
Rollover for a line
Your administrator can determine how rollover calls are
to be signaled.
T Only the relevant line key blinks.
or
ZT You hear a special advisory tone and the correspondor
ing line key flashes.
ZT The ringer melody set sounds briefly (approx.
3 seconds) via the loudspeaker and the corresponding
line key blinks.
The ringer melody is not played in speakerphone
mode.
Z T k The telephone rings using the configured call signal, the
corresponding line key blinks, and a pop-up menu containing the available information is displayed.
107
Phonebooks and call lists
Step by Step
Phonebooks and call lists
Personal phonebook
Your personal phonebook should not contain more than
1000 entries.
Creating a new contact
u Press the key shown.
Options
Select and confirm the option shown.
New contact
Select and confirm the option shown in the context
menu.
The form for entering contact data opens.
You do not have to complete all fields to save a
new contact.
Last name
Select and confirm the field you want.
j Complete and confirm.
Save & Exit
Select and confirm the option shown.
Editing a contact
u Press the key shown.
Niels, Bohr
Details
Select the party.
Select and confirm the option shown in the context
menu.
The form for entering contact data opens.
Last name
Select and confirm the field you want.
j Complete and confirm.
Save & Exit
108
Select and confirm the option shown.
Phonebooks and call lists
Step by Step
Selecting a preferred phone number
If multiple phone numbers were assigned to a contact,
you can select the preferred phone number here that
you want to use for calls via the phonebook.
u Press the key shown.
Niels, Bohr
Select a phonebook entry.
Details
Select and confirm the option shown in the context
menu.
Default No.
Select and confirm the option shown.
Business 2
Select and confirm the preferred phone number. The
phone number is stored.
Deleting all phonebook entries
u Press the key shown.
Options
Select and confirm the option shown.
Delete all
Select and confirm the option shown in the context
menu.
A confirmation request opens.
In the pop-up menu:
Delete all entries
Select and confirm the option shown. All entries are deleted.
109
Phonebooks and call lists
Step by Step
Managing contact groups
Creating a new group
u Press the key shown.
Options
Select and confirm the option shown.
Groups
Select and confirm the option shown in the context
menu.
Options
Select and confirm the option shown.
New group
Select and confirm the option shown in the context
menu.
An overview appears for new groups.
Group name
Select and confirm the option shown.
j Enter and confirm a new group name.
Save & Exit
Select and confirm the option shown. The new group is
stored.
Editing a group name
u Press the key shown.
Options
Select and confirm the option shown.
Groups
Select and confirm the option shown in the context
menu.
@Home
Select and confirm a group.
Edit
Select and confirm the option shown in the context
menu.
Group name
Select and confirm the field you want.
j Edit and confirm an entry.
Save & Exit
110
Select and confirm the option shown. The changes are
applied.
Phonebooks and call lists
Step by Step
Adding a contact to a group
u Press the key shown.
Niels, Bohr
Select a phonebook entry.
Details
Select and confirm the option shown in the context
menu.
Groups
Select and confirm the option shown.
@Home
Select and confirm a group.
Save & Exit
Select and confirm the option shown.
Deleting a group
u Press the key shown.
Options
Select and confirm the option shown.
Groups
Select and confirm the option shown in the context
menu.
@Home
Select and confirm a group.
Delete
Select and confirm the option shown in the context
menu.
A confirmation request opens.
Delete
Select and confirm the option shown.
111
Phonebooks and call lists
Step by Step
Configuring voice recognition for a contact
You can save a voice recording for a contact so that you
can call this party and dial the relevant number by simply saying the name of the contact into the microphone
or handset Æ page 87.
u Press the key shown.
Niels, Bohr
Details
Select the party.
Select and confirm the option shown in the context
menu.
The form for entering contact data opens.
Voice dial
Select the option shown.
Recording a new speech pattern
Train
Select and confirm the option shown in the context
menu.
or Replacing speech patterns
Rerecord
Select and confirm the option shown in the context
menu.
^ or n Lift the handset or press the loudspeaker key.
OK
Confirm.
Z Wait for the tone.
[ State the name of the party you want.
[ Repeat the name of the party after the tone.
Following successful recording:
Listen
Select and confirm the option shown to play back the
speech pattern.
If you are satisfied with the speech pattern:
Save
Select and confirm the option shown to save the
speech pattern.
Save & Exit
Select and confirm the option shown.
112
Phonebooks and call lists
Step by Step
or If the speech pattern is not satisfactory:
Rerecord
Select and confirm the option shown to repeat the operation
The reliability of voice recognition depends on
the pitch of the voice, the speech rate, and the
speaker volume. Avoid background noise when
recording.
Deleting speech patterns
Details
Select and confirm the option shown in the contact’s
context menu. The form for entering contact data
opens.
Voice dial
Select the option shown.
Delete
Select and confirm the option shown in the context
menu.
Save & Exit
Select and confirm the option shown.
Saving a picture for a contact
u Press the key shown.
Options
Select and confirm the option shown.
Groups
Select and confirm the option shown in the context
menu.
@Home
Select and confirm a group.
View
Select and confirm the option shown in the context
menu.
Niels, Bohr
Details
Select group member.
Select and confirm the option shown in the context
menu.
The form for entering contact data opens.
Picture
Select and confirm the option shown.
113
Phonebooks and call lists
Step by Step
Picture 1
Save & Exit
Select and confirm the picture. Pictures must be available; you can load them using OpenStage Manager, for
example.
Select and confirm the option shown. The selected picture is assigned to the contact. It appears on the graphic
display with the usual contact information the next time
a call is received.
Quick search in the phonebook
You can use the quick search to search the phonebook
for the initial letters of a specific last name.
u Press the key shown.
j Enter the initial letters.
The quick search input mask opens automatically. Your
search is narrowed down by every additional letter entered in the input mask.
Niels, Bohr
Select a contact as soon as the name you are looking for
appears.
Details
Select and confirm the option shown in the context
menu.
Business 2
Select and confirm the preferred phone number. The
phone number is dialed.
Changing the display format for contacts
u Press the key shown.
Options
Select and confirm the option shown.
Display
Select and confirm the option shown in the context
menu.
Lastname, Firstname
Select and confirm the display format.
h Press the key to return to the phonebook. The display
format selected is stored.
114
Phonebooks and call lists
Step by Step
LDAP database
You can search an LDAP database (corporate phonebook) for contact entries if you can reach this database
over your network and your access was correctly configured by your administrator.
You can perform searches using the name (simple
search) or different information on an entry (advanced
search), for example, job title or department name.
Finding an LDAP entry
u Press the key until the application’s directories ("LDAP")
tab is active.
Find
Select and confirm the option shown in the Options
context menu.
Last name
Select and confirm the required search field
(for example, "Last name").
j Enter a search text.
Once you have completed all required search fields,
confirm the search request by selecting and confirming
"OK" on the display keypad (Æ page 27).
When entering data in the search fields, note
that
• the entry of wildcards is not permitted.
• an * is automatically inserted at the start of
the search string for phone numbers.
• an * is inserted at the end of the search string
in other fields.
Find
Select and confirm the option shown.
You can now:
• call the LDAP contact (Æ page 88).
• view the LDAP entry (see below).
Viewing an LDAP entry
Prerequisite: You found and selected an LDAP entry
(see above).
Details
Select and confirm the option shown in the context
menu for the entry.
115
Phonebooks and call lists
Step by Step
New search
To conduct a new search, you must first clear all the
search fields.
Delete
Select and confirm the option shown in the Delete context menu. All search fields have been cleared.
Defining a qualifier before a search
Prior to a search, you can select which qualifiers should
also appear in the output list in the Options context
menu.
Qualifier
Select and confirm the option shown. You may choose
between the following criteria:
• No qualifier
• Job function
• Address 1
• Email
• Business 1
• Mobile
• Business 2
• Private
• Company
• Address 2
W i Select and confirm the desired qualifier.
h Exit the list.
Importing an LDAP entry into the phonebook
Coco, Chanel g
Select an entry.
g Open the context menu.
Save
Select and confirm the option shown.
The view changes to the personal phonebook.
if nec. j Enter additional information.
The LDAP entry is now saved as a contact in your personal phonebook.
116
Phonebooks and call lists
Step by Step
Call lists
For a detailed description of the different call lists, see
Æ page 39.
Viewing details
Prerequisite: You selected an entry.
Details
Select and confirm the option shown in the context
menu.
For display and information shown Æ page 40
Deleting entries
Deleting an individual entry
w Press the key until the call list you want is active.
Niels, Bohr18.10. 07:06am
Delete
Select the entry you want.
Select and confirm the option shown in the context
menu.
The entry is deleted.
Deleting all entries in a list
w Press the key until the call list you want is active.
Options
Select and confirm the option shown.
Delete All
Select and confirm the option shown in the context
menu.
All entries in the list displayed are deleted.
117
Privacy/security
Step by Step
Privacy/security
Deactivating the ring tone
You can deactivate your ring tone if you do not want to
be disturbed by your phone ringing.
Deactivating the ring tone using the keypad
* Hold down the key until the "Ringer off" icon appears on
the status bar on the display (Æ page 26).
The ring tone is deactivated.
* To switch the function back on, hold down the key until
the "Ringer off" icon disappears from the status bar on
the display.
You can also switch the function on and off using the option in the idle menu.
Ringer off
Select and confirm the option shown.
or
Deactivating the ring tone using a programmable
sensor key
Prerequisite: The "Ringer off" sensor key must be programmed (Æ page 67).
R Press the "Ringer off" programmable sensor key.
T The programmable sensor key blinks.
S Press the lit programmable sensor key once more to deactivate the "Ringer off" function.
118
Privacy/security
Step by Step
Do not disturb
If "Do not disturb" is activated, your telephone will not
ring. The caller hears the busy signal.
On multi-line telephones (Æ page 13) you can
only activate the "Do not disturb" function for
your primary line.
Prerequisite: A programmable sensor key must be assigned the function "DND" (Do Not Disturb)
(Æ page 67).
Enabling do not disturb via a key
S Press the "Do not disturb" programmable sensor key.
T The programmable sensor key blinks to signal incoming
calls. The caller hears the busy signal. Calls for pickup
groups are however connected.
R To deactivate the "Do not disturb" function, press the lit
programmable sensor key again.
or
Enabling do not disturb via the idle menu
Do not disturb off
Select and confirm the option shown in the idle menu.
The "Do not disturb" icon appears in the header.
or
Do not disturb on
Select and confirm the option shown in the idle menu.
The "Do not disturb" icon is deleted.
119
Privacy/security
Step by Step
Allowing "Do not disturb"
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Incoming calls
Select and confirm the option shown.
Handling
Select and confirm the option shown.
Allow DND
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & exit
Select and confirm the option shown.
120
Privacy/security
Step by Step
Security
User password
Your user password protects your individual configurations, including your language settings. You can also use
the user password to lock your telephone Æ page 123.
The preset password "000000" corresponds to a
blank password. In other words, the phone cannot be locked and the user menu is not password-protected.
z The user password can also be modified via the Web interface ( Æ page 188).
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Change and confirm the user password.
Security
Select and confirm the option shown.
User password
Select and confirm the option shown.
if nec. h Press the key to delete the existing password.
j Enter a new password (at least six characters, text entry, see Æ page 27).
Confirm password
Select and confirm the option shown.
j Enter and confirm the new password once more.
Save & Exit
Select and confirm the option shown.
121
Privacy/security
Step by Step
Deactivate User Password
If a password has been set beforehand, you can disable
the password prompt at the phone.
The deactivation of the password request is not
valid for the web interface Æ page 188, not for
the OpenStage Manager, and also not for CTI applications requiring a password request. Here,
you must enter "000000" as password.
If you deactivate the user password, you cannot
lock the phone Æ page 123 any more, and the
user menu is not password protected.
v Press this key repeatedly until the "Settings" menu becomes active.
User
Confirm.
evtl. j Enter user password and confirm.
Security
Select and confirm.
User password
Select and confirm.
evtl. h Press this key to delete the previous password.
j Enter 6 zeros ("000000") to deactivate the password.
Confirm password
Select and confirm.
j Enter 6 zeros ("000000") once more and confirm.
Save & Exit
122
Select and confirm.
Privacy/security
Step by Step
Locking the phone
You can lock your phone to protect it against unauthorized access. In this way, no one can make calls or
change your user settings unless they know your user
password.
Predefined numbers from the dial plan can still be dialed
when the phone is locked. For more information, contact your administrator.
If an emergency number is entered by administrator,
"Emergency call" appears on the display when you use
the line on a locked phone.
You can only lock the phone if you set a user
password (Æ page 121). The password for this
should not match the default "000000".
Activating the phone lock
# Hold down the key shown until "Phone lock: Confirm
locking the phone" appears.
In the pop-up menu:
Select and confirm the option shown. The phone lock
activates immediately.
Confirm lock
or
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Security
Select and confirm the option shown.
Lock phone
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu. The phone is locked.
Save & Exit
Select and confirm the option shown. The phone is
locked.
123
Privacy/security
Step by Step
Unlock phone
Unlocking the phone
Confirm.
or If the display is empty,
# Hold down the key shown until "Unlock phone Enter
Password" appears.
j Enter and confirm the User password. The phone is unlocked if the password is correct.
124
Mobility function
Step by Step
Mobility function
Prerequisite: Your phone is configured to support mobility by administrator. A DLS server is available in the
LAN and its address is entered in the phone.
Mobility scenarios
When you log on to your phone, or any other mobilityenabled phone, the following scenarios are possible:
Logging on and off at the same phone
•
•
Log on as a mobility user Æ page 126.
Log off as a mobility user Æ page 127.
Logging on and off at different phones
In these cases, administrator may have made the following settings:
• Log on at a remote phone with forced logon, when
the user is still logged on at that phone Æ page 128.
• Delayed logon at a remote phone with forced logon,
when the user is still logged on at that phone and
the phone is busy Æ page 129.
125
Mobility function
Step by Step
Logging on and off at the same phone
Logging on to the phone
No other mobility user is logged on.
Logon via a key
If one of the program keys is configured for the mobility
function.
S Press the "Mobility" program key.
or Logon via a menu
Mobile logon
Select and confirm the option shown in the idle display
context menu Æ page 30.
The Mobility logon dialog appears.
Mobility ID
Select and confirm the option shown.
j Enter and confirm the mobility code (generally your official phone number).
User password
Select and confirm the option shown.
j Enter and confirm the user password.
Logon
Select and confirm the option shown.
The following messages appear on the display:
• Logging on mobile user
• Validating
• Registering
• Downloading user data
Once logon is complete, the "Mobility" program key
LED lights up and the mobility icon
appears in the
graphic display next to the mobile phone number.
126
Mobility function
Step by Step
Logging off from the phone
Prerequisite: You are logged on as a mobility user.
R Press the "Mobility" program key.
or Log off via the idle display context menu Æ page 30.
Mobile logoff
Select and confirm the option shown in the call view
context menu. The logoff procedure starts immediately.
or If you need to enter a password, the following message
appears:
"Mobility logoff User password required"
Please Enter Password
Select and confirm the option shown. You will see the
prompt, "Please enter mobility password"
j Enter user password.
Please Enter Password
Select and confirm the option shown.
If you enter the password incorrectly, the following message appears: "User password invalid" .
You can cancel the function or retry the user
password.
The logoff procedure begins. In the graphic display, the
following messages appear:
• Logging off mobile user
• Uploading user profile
• Registering
• Downloading user data
After you have logged off, the mobility icon
den.
is hid-
127
Mobility function
Step by Step
Logging on at different telephones
An attempted login is rejected if the user is already
logged on to another phone and "Logon with forced
logoff" is disabled for the mobility user.
Logging on with forced logoff at a remote
phone
If the user is already logged on at another phone and
the remote phone is busy, the logon is rejected.
If, however, your administrator enabled "Forced Logoff
while call in progress" without setting a time, the system does not consider whether or not the remote
phone is busy.
Logon via a key
If one of the program keys is configured for the mobility
function.
S Press the "Mobility" program key.
or Logon via a menu
Mobile logon
Select and confirm the option shown in the idle display
context menu Æ page 30.
The Mobility logon dialog appears.
Mobility ID
Select and confirm the option shown.
j Enter and confirm the mobility code (generally your official phone number).
User password
Select and confirm the option shown.
j Enter and confirm the user password.
Logon
128
Select and confirm the option shown.
Mobility function
Step by Step
The following mobility messages appear in the display:
• Validating
• Logging off elsewhere
• Registering
• Downloading user data
The logoff is simultaneously displayed on the remote
phone. Once logon is complete, the "Mobility" program
key LED lights up and the mobility icon appears in the
graphic display
.
Logging on with forced, delayed logoff at a
remote phone
If the remote phone is busy and your administrator enabled "Forced Logoff while call in progressl" with a set
timeout, forced logoff does not occur until this timeout
expires.
Logon via a key
S Press the "Mobility" program key. You are prompted to
enter your mobility password.
or Logon via a menu
Mobile logon
Select and confirm the option shown in the idle display
context menu Æ page 30.
The Mobility logon dialog appears.
Mobility ID
Select and confirm the option shown.
j Enter and confirm the mobility code (generally your official phone number).
User password
Select and confirm the option shown.
j Enter and confirm the user password.
Logon
Select and confirm the option shown.
The following mobility messages appear in the display:
• Validating
• Logging off elsewhere
129
Mobility function
Step by Step
At the same time, the graphic display on the
busy remote phone shows "Forced logoff pending". After the timeout set by your administrator,
the active call is ended and remote logoff is performed.
•
•
Registering
Downloading user data
Once logon is complete, the "Mobility" program key
LED lights up and the mobility icon appears in the
graphic display
.
130
HiPath 8000 functions
Step by Step
HiPath 8000 functions
The System supports a number of functions that you
can activate and deactivate from your phone.
The Hipath 8000 functions are only available if
the administrator has enabled the function "Server features" on the phone.
On multi-line telephones, the full scope of
HiPath 8000 functions is only available for the primary line.
Feature toggle key
You can pick a programmable sensor key and program it
as a feature toggle key for activating the "make line
busy" and "stop hunt" functions.
You can then use the programmable sensor key to activate or deactivate the relevant System function on the
server for this extension.
You can only program first-level programmable sensor
keys because those linked to LEDs are used to display
function status as either on (LED on) or off (LED off). The
LED indicates the status of the function on the server
and can therefore change without any of the programmable sensor keys being pressed.
If one of the programmable sensor keys is pressed, you
can see the status of the function on the graphic display.
Example:
Switching between "Line busy" and "Line free" (see also
Æ page 142).
S
R
Prerequisite: Your administrator configured a programmable sensor key with the function "Busy" ("make line
busy" for the hunt group) Æ page 70.
Press the programmable sensor key.
"Line busy" appears on the graphic display, for instance,
and the key lights up.
Press the lit programmable sensor key once again to release the line.
"Line free" appears on the graphic display.
131
HiPath 8000 functions
Step by Step
Using system call forwarding
This section describes the system call forwarding functions in System. These functions are activated with feature codes. You can also program a frequently used
function on a programmable sensor key.
All call forwarding types described in this section
refer to system call forwarding which is controlled by HiPath 8000.
Never combine phone-based call forwarding
with system call forwarding.
Call forwarding busy line
With Call forwarding busy line (CFBL), you can use a
feature code to activate or deactivate forwarding for
calls received on a busy line and define a forwarding
destination.
Your administrator may also have configured a
permanent forwarding destination so that calls
are automatically forwarded to this fixed phone
number as soon as you activate CFBL forwarding.
Activating
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
or if you also want to set the forwarding destination
j enter the access code with a phone number such as
*901234567 to activate call forwarding.
Z You hear a confirmation tone.
Deactivating
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144) to deactivate call forwarding.
Z You hear a confirmation tone.
132
HiPath 8000 functions
Step by Step
Call forwarding don’t answer
With Call forwarding don’t answer (CFDA), you can
use a feature code to activate call forwarding to another
number if the handset is not picked up after a certain
number of eight rings.
You can use the feature code to activate/deactivate this
function and define a forwarding destination.
Your administrator may also have configured a
permanent forwarding destination so that calls
are automatically forwarded to this fixed phone
number as soon as you activate CFDA forwarding.
Activating
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
or if you also want to set the forwarding destination
j enter the code with a phone number such as
*901234567 to activate call forwarding.
Z You hear a confirmation tone.
Deactivating
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144) to deactivate call forwarding.
Z You hear a confirmation tone.
133
HiPath 8000 functions
Step by Step
Call forwarding unconditional
With Call forwarding unconditional (CFV), all incoming calls are forwarded to a different destination.
You can use the feature code to activate/deactivate this
function and define a forwarding destination.
Activating
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144) and the forwarding destination. After the
confirmation tone, the r key lights up and the forwarding is indicated on the display.
If the "Courtesy call" function is active, the System dials
the phone to which you forwarded your calls.
• If the party at this phone answers, you can inform
him or her that your calls are being forwarded. Now
the r key lights up and the forwarding is indicated on the display.
• If the party does not answer or the station is busy,
activate the feature once again. If you complete this
operation within two minutes, you will hear the confirmation tone followed by the dial tone. The System
does not output an acoustic signal to inform the other party at the forwarding destination about the second activation.
If Call forwarding unconditional is active, calls forwarded when the line is idle are signaled by a short ring
burst (around 0.5 seconds) at the forwarded station.
This is a reminder that this feature is active.
Deactivating
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144). You hear the confirmation tone.
134
HiPath 8000 functions
Step by Step
Call forwarding selective
With Call forwarding selective (SCF), you can create a
list of phone numbers (selection list) that should be automatically forwarded. If a caller’s phone number
matches an entry in this list, the call is transferred to the
forwarding number. A forwarding number can be:
• another phone or another party
• a voice mailbox
• an announcement service.
If the caller’s number is not in the call forwarding list,
your phone rings as usual.
Activating
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
You are requested to add members to a list and then activate the property accordingly. The list can also be managed by your administrator.
Deactivating
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
Z You hear a confirmation tone.
135
HiPath 8000 functions
Step by Step
Making anonymous calls
Your administrator decides whether or not your caller ID
(name and phone number) is displayed on a called party’s station. Anonymous calling is when your data is
not transmitted. The settings configured can be deactivated, however, for specific calls.
•
•
If your caller ID is transmitted: your caller ID is
displayed.
If your caller ID is suppressed: "Unknown" is
displayed.
Deactivating
If your administrator permanently activated anonymous calling for your phone, you can deactivate this
setting as follows:
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144) to transmit the caller information.
Z You hear a confirmation tone.
Activating
If your administrator activated caller ID transmission for
your phone, you can deactivate this setting as follows:
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144) to suppress the caller ID.
Z Wait until you hear the confirmation tone.
Caller ID transfer is suppressed. "Private/Anonymous"
appears on the called party’s display instead of the caller ID .
136
HiPath 8000 functions
Step by Step
Temporarily activating anonymous calling for
the next call
If your administrator activated caller ID transmission for
your phone, you can deactivate this setting for the next
call as follows:
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
Z Wait until you hear the confirmation tone.
j Dial the phone number of the party you want to contact.
Caller ID transmission is reactivated after this call.
Temporarily deactivating anonymous calling
for the next call
If your administrator suppressed caller ID transmission
for your phone, you can enable this setting for the next
call as follows:
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
Z Wait until you hear the confirmation tone.
j Dial the phone number of the party you want to contact.
When you end this call, caller ID transmission is suppressed once again for the next call.
137
HiPath 8000 functions
Step by Step
Creating a list for selective calls
For call acceptance
You can create a list of the phone numbers from which
you are willing to accept calls (also known as a selection
list). Your administrator know how long this list may be
in the System used on site in your facility.
A connection is set up if a caller’s phone number matches a number in the selection list. If the caller’s number
does not appear in the list:
• the caller receives a message that the party refuses
to accept any calls from this number,
or
•
the call is forwarded to an external phone number.
Contact your administrator for information on how your
System is configured on site.
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
Various announcements deliver the following information:
• the name of the feature (selective call acceptance)
• the current status (active or inactive)
• the current scope of the selection list.
These announcements are followed by verbal user
prompts that let you:
• add entries to the selection list
• delete entries in the selection list
• check the selection list
• activate or deactivate the function.
138
HiPath 8000 functions
Step by Step
For call rejection
As for selective call acceptance, you can create a selection list with the phone numbers of parties from whom
you are not willing to accept calls. Your administrator
know how long this list may be in the System used on
site in your facility.
A call is not connected if the caller’s phone number
matches a number in the selection list; the caller is notified that the called party rejects calls from this number. If the caller’s number is not in the selection list, the
call is to you as usual.
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
Various announcements deliver the following information:
• the name of the feature (selective call rejection)
• the current status (active or inactive)
• the current scope of the selection list.
These announcements are followed by verbal user
prompts that let you:
• add entries to the selection list
• delete entries in the selection list
• check the selection list
• activate or deactivate the function.
139
HiPath 8000 functions
Step by Step
Anonymous calls
Rejecting
You can reject all calls from parties that activated a data
protection feature (for example, caller ID suppression)
to prevent their phone number from being transmitted.
In this case, you are not informed that a call was rejected.
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
Accepting
You can also accept calls from parties that activated a
data protection feature (for example, caller ID suppression) to prevent their phone number from being transmitted.
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
140
HiPath 8000 functions
Step by Step
Using abbreviated dialing
Abbreviated dialing gives you access to a central list of
frequently dialed phone numbers.
This function lets you dial faster by simply entering numerical sequences. For using three-digit sequences, up
to 1000 destinations can be stored. The centrally stored
list is managed by the administrator.
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144), followed by a number between 0 and 999
for the call number.
The number is dialed automatically.
141
HiPath 8000 functions
Step by Step
Hunt group functions
To ensure optimum handling of specific calls, your telephone can be assigned to a pickup group Æ page 51
and/or a hunt group.
Your administrator can incorporate multiple telephones
in a hunt group. If your telephone is assigned to a hunt
group, HiPath 8000 forwards calls for the members of
your group in accordance with specific rules defined by
your administrator. Hunt groups are a simple solution
for distributing calls to a group of telephones.
If you want another member of the group to pick up an
incoming call, you can set your telephone to signal the
busy status for your line to the other members of the
hunt group. Hunt group calls will then no longer be forwarded to your telephone.
This feature is configured using the feature toggle key
(Æ page 131).
Making a line busy
This prevents this line being used for calls in a hunt
group.
Activating
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
Z Wait until you hear the confirmation tone.
Deactivating
Make the line free once more for the hunt group.
^ Lift the handset.
j Reenter the access code (see access code table
Æ page 144).
Z Wait until you hear the confirmation tone.
142
HiPath 8000 functions
Step by Step
Marking the last line in the hunt group chain
Sets the "stop hunt" line in the hunt group chain. The
system will stop looking for a free line in the hunt group
chain after it reaches this line.
Activating
^ Lift the handset.
j Enter the access code (see access code table
Æ page 144).
Z Wait until you hear the confirmation tone.
Deactivating
Unmark the line as the end of the hunt group chain.
^ Lift the handset.
j Reenter the access code (see access code table
Æ page 144).
Z Wait until you hear the confirmation tone.
143
HiPath 8000 functions
Access Code table for HiPath 8000 functions
Please ask the administrator to enter the currently valid access codes. To
get an overview, it is recommended to print out this table.
Funktion
144
Kennzahl
Beschreibung
Call forwarding busy line on
Æ page 132
Call forwarding busy line off
Æ page 132
Call forwarding don’t answer on
Æ page 133
Call forwarding don’t answer off
Æ page 133
Call forwarding unconditional on
Æ page 134
Call forwarding unconditional off
Æ page 134
Call forwarding selective on
Æ page 135
Call forwarding selective off
Æ page 135
Making anonymous calls off
Æ page 136
Making anonymous calls on
Æ page 136
Temporarily activate anonymous calls
Æ page 137
Temporarily deactivate anonymous calls
Æ page 137
Creating list for call acceptance
Æ page 138
Creating list for call rejection
Æ page 139
Rejecting anonymous calls
Æ page 140
Accepting anonymous calls
Æ page 140
Using abbreviated dialing
Æ page 141
Making a line busy on
Æ page 142
Making a line busy off
Æ page 142
Marking last line chain: on
Æ page 143
Marking last line chain: off
Æ page 143
Individual phone configuration
Step by Step
Individual phone configuration
Display
Adjusting the display to a comfortable
reading angle
You can swivel the display unit. Adjust the display unit
so that you can clearly read the screen.
Setting contrast
You can adjust the display contrast on your
OpenStage 80/OpenStage 80 G to suit the lighting conditions in your work environment.
z You can also make this setting via the Web interface
(Æ page 188).
v Press the key shown until the "Settings" tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Display
Select and confirm the option shown.
Contrast
Select the option shown.
Confirm.
W Set the contrast (freely adjustable).
or
ac Set the contrast in stages.
Save & Exit
Select and confirm the option shown.
145
Individual phone configuration
Step by Step
Appearance
Select your preferred appearance for the menu display
here.
For sample display themes, see Æ page 26.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Display
Select and confirm the option shown.
Display theme
Select the option shown.
Crystal sea
Select and confirm the option shown in the context
menu[1].
Save & Exit
Select and confirm the option shown.
1
146
The phone displays the current setting.
Individual phone configuration
Step by Step
Lamp brightness for TouchSlider
Adjust the brightness of the TouchSlider Æ page 18 by
choosing one of the six settings available.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Display
Select and confirm the option shown.
Slider brightness
Select the option shown.
Confirm.
W Set the contrast (freely adjustable).
or
ac Set the contrast in stages.
i Confirm.
Save & Exit
Select and confirm the option shown.
147
Individual phone configuration
Step by Step
Setting TouchGuide sensitivity (V1 R4.x
or higher)
Adjust the sensitivity of the TouchGuide Æ page 20 by
choosing one of the four settings available.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Display
Select and confirm the option shown.
TouchGuide Settting
Select the option shown.
Confirm.
W Set the sensitivity (freely adjustable).
or
ac You can choose one of four levels for the sensitivity.
i Confirm.
Save & Exit
148
Select and confirm the option shown.
Individual phone configuration
Step by Step
Contrast for OpenStage Key Module
If you have connected an OpenStage Key Module, you
can adjust the key label contrast to suit your ambient
lighting.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Select and confirm the option shown.
Phone
Select and confirm the option shown.
Display
Select and confirm the option shown.
Key mod. contrast
Select the option shown.
Confirm.
W Set the contrast (freely adjustable).
or
ac Set the contrast in stages.
i Confirm.
Save & Exit
Select and confirm the option shown.
149
Individual phone configuration
Step by Step
Screensaver
Activate a screensaver for the telephone idle state.
The administrator can set a time interval between 2 and 8 hours, after which the backlight of
the display is turned off completely, if there has
been no activity on the phone.
z You can also configure this setting via the Web interface
Æ page 188.
Activating the screensaver
Prerequisite: Your administrator have loaded pictures
to the OpenStage.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Screensaver
Select and confirm the option shown.
Enabled
Select the option shown.
Yes
Select and confirm the option shown in the context
menu[1].
Save & Exit
Select and confirm the option shown.
1
150
The phone displays the current setting.
Individual phone configuration
Step by Step
Duration for idle mode
Set the duration for which the OpenStage should be
idle before automatically switching to idle mode.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Display
Select and confirm the option shown.
Inactivity delay (mins)
Select
30
Confirm[1].
h If necessary, delete the current entry.
j Enter the required value in minutes Æ page 27.
i Confirm.
Save & Exit
Select and confirm the option shown.
1
The phone displays the current setting.
151
Individual phone configuration
Step by Step
Setting the fade time for the screensaver
Set the intervals at which the screensaver images
change here.
The following fade times are possible:
• 5 seconds
• 10 seconds
• 20 seconds
• 30 seconds
• 60 seconds
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Screensaver
Select and confirm the option shown.
Transition
Select and confirm the option shown.
10
Select and confirm the fade time in the context menu[1].
Save & Exit
Select and confirm the option shown.
1
152
The phone displays the current setting.
Individual phone configuration
Step by Step
Date and time
You can choose the date and time display here.
You can also configure this setting via the Web interface
Æ page 188.
You must set the date and time manually if your
phone is not connected to an (S)NTP server.
Setting the time
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Date and time
Confirm.
Time
Select and confirm the option shown.
j Enter and confirm the time.
Save & Exit
Select and confirm the option shown.
Setting the date
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Date and time
Confirm.
Date
Select and confirm the option shown.
j Enter and confirm the date.
Save & Exit
Select and confirm the option shown.
153
Individual phone configuration
Step by Step
Time display format
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Locality
Select and confirm the option shown.
Time format
Select and confirm the option shown.
24 Stunden
Select and confirm the time format (12- or 24-hour display) in the context menu.
Save & Exit
Select and confirm the option shown.
Date display format
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Locality
Select and confirm the option shown.
Date format
Select and confirm the option shown.
dd/mm/yyy
Select and confirm the format you want.
Save & Exit
Select and confirm the option shown.
154
Individual phone configuration
Step by Step
Setting daylight saving time
z You can also configure this setting via the Web interface
Æ page 188.
Prerequisite: Auto DST is deactivated Æ page 156.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Date and time
Select and confirm the option shown.
Daylight saving
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & Exit
Select and confirm the option shown.
155
Individual phone configuration
Step by Step
Setting the difference between daylight saving and
standard time
Prerequisite: Auto DST is deactivated Æ page 156.
Enter the difference to be used for daylight saving time.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Date and time
Select and confirm the option shown.
Difference (mins)
Select and confirm the option shown.
j Enter and confirm the difference between daylight and
standard time in minutes.
Save & Exit
Select and confirm the option shown.
Automatic daylight saving time
The Auto DST setting is provided for information purposes and can only be changed by your administrator.
z You can also access this information via the Web interface Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Date and time
Select and confirm the option shown.
Daylight saving time must be manually set if a No is entered for Auto DST Æ page 155.
156
Individual phone configuration
Step by Step
Audio
Optimize the audio settings on your OpenStage for your
environment and according to your personal requirements.
Volumes
Set the volume here, for instance, for the loudspeaker,
handset or headset.
Use the TouchSlider to adjust the current volume
settings Æ page 18.
You can preset different volumes for the following microphones and signals in eight levels:
• Loudspeaker
• Ringer
• Handset
• Headset
• Handsfree
• Rollover
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Audio
Select and confirm the option shown.
Volumes
Select and confirm the option shown.
Handset
Select and confirm the volume you want to adjust
(for example, "Handset").
Confirm.
W Set the volume (freely adjustable).
or
ac Set the volume in stages.
Z While setting the volume, you will hear corresponding
audio feedback.
157
Individual phone configuration
Step by Step
i Confirm.
Save & Exit
Select and confirm the option shown.
Settings
Room character
To ensure that the other party can hear you properly in
speakerphone mode, you can adjust the phone to the
room acoustics by choosing one of the following room
character conditions:
• Normal
• Echoing
• Muffled
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Audio
Select and confirm the option shown.
Settings
Select and confirm the option shown.
Room character
Select the option shown.
Normal
Select and confirm the room character[1] in the context
menu (for example "Normal").
Save & Exit
Select and confirm the option shown.
1
158
The phone displays the current setting.
Individual phone configuration
Step by Step
Ringer melody
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Audio
Select and confirm the option shown.
Settings
Select and confirm the option shown.
Ringer melody
Select the option shown.
4
Select and confirm the ringer melody you want (1 - 8) in
the context menu (for instance, 4).
Save & Exit
Select and confirm the option shown.
Ringer tone sequence
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Audio
Select and confirm the option shown.
Settings
Select and confirm the option shown.
Ringer tone sequence
Select
1.0 sec. ON, 4.0 sec. OFF
Select the ringer tone sequence you want in the context
menu.
159
Individual phone configuration
Step by Step
The following values are available in the list:
• 1.0 sec. ON, 4.0 sec. OFF
• 1.0 sec. ON, 2.0 sec. OFF
• 0.7 sec. ON, 0.7 sec. OFF
Save & Exit
Select and confirm the option shown.
Ringer file
Select your preferred ringtone from the available audio
files. To upload your own files in ".mp3" or ".wav" format,
please contact your administrator.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Audio
Select and confirm the option shown.
Settings
Select and confirm the option shown.
Ringer file
Select and confirm the option shown.
ABC.mp3
Select and confirm the required ringer file[1] in the context menu.
Listening to the ringer file
If you wish to listen to the selected ringer file, go to the
selection directory and play the selected file.
Ringer file
Go to the selection directory.
Play tone
Select and confirm the option shown. You will hear the
selected ringer melody.
Save & Exit
Confirm the selected file or choose another file.
1
160
The phone displays the current setting.
Individual phone configuration
Step by Step
Country setting for speakerphone mode
Enter the country setting you prefer for speakerphone
mode here Æ page 49.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Audio
Select and confirm the option shown.
Settings
Select and confirm the option shown.
Open listening
Select the option shown.
Standard mode
Select and confirm the setting you want[1] in the context menu ("Standard mode" or "US mode").
Save & Exit
Select and confirm the option shown.
Activating/deactivating the ringer
*
You can see whether the function is activated or deactivated from the corresponding icon in the status bar on
the display Æ page 26.
Hold down the key shown.
Adjusting the volume during a call
[ You are conducting a call.
X Set the volume using the TouchSlider Æ page 18.
1
The phone displays the current setting.
161
Individual phone configuration
Step by Step
Nonsecure voice communication tone and
message (R4.4)
With this option, you can activate an alert tone, which
you will hear when the voice connection of your current
call changes from secure to insecure. Additionally, the
message "Unsecure connection" appears.
Prerequisite: Secure connection setup is the preference set by your administrator.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Connected calls
Select and confirm the option shown.
Secure call alert
Select and confirm the option shown.
Yes
Select and confirm the option shown in the context
menu.
Save & exit
Select and confirm the option shown.
162
Individual phone configuration
Step by Step
Setting the language and country
Display language
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Locality
Select and confirm the option shown.
Language
Select the option shown.
Deutsch
Select and confirm the language[1] in the context menu.
Save & Exit
Select and confirm the option shown.
You may choose from the following languages:
1. Ceština
2. Dansk
3. Deutsch
4. English
5. Español
6. Français
7. Hrvatski
8. Italiano
9. Magyar
10. Nederlands
11. Norsk
12. Polski
13. PortuguÍs
14. Slovenčina
15. Suomi
16. Svenska
17. Русский
18. Chinese
19. Japanese
1
The phone displays the current setting.
163
Individual phone configuration
Step by Step
Country-specific setting
Adapt your phone settings to suit the country-specific
conditions (for example, transmission parameters).
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Locality
Select and confirm the option shown.
Country
Select the option shown.
Germany
Select and confirm the country [1] in the context menu.
Save & Exit
Select and confirm the option shown.
You may choose from the following countries:
1. Argentina
2. Australia
3. Austria
4. Belgium
5. Brazil
6. Canada
7. China
8. Chile
9. Croatia
10. Czech Republic
11. Denmark
12. Finland
13. France
14. Germany
15. Hungary
16. India
17. Ireland
18. Italy
19. Japan
1
164
20. Luxembourg
21. Mexico
22. Netherlands
23. New Zealand
24. Norway
25. Poland
26. Portugal
27. Russian Federation
28. Singapore
29. Slovakia
30. South Africa
31. Spain
32. Sweden
33. Switzerland
34. Thailand
35. United Kingdom
36. United States
37. Vietnam
The phone displays the current setting.
Individual phone configuration
Step by Step
Bluetooth
Activating and deactivating Bluetooth
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Configuration
Select and confirm the option shown.
The Bluetooth settings dialog is selected.
Active
Select and confirm the option shown.
Yes
Select and confirm the option shown.
Save & Exit
Select and confirm the option shown. The Bluetooth
function is activated and is now available.
165
Individual phone configuration
Step by Step
Open Bluetooth discoverability
You can use this function to set whether or not your
OpenStage should be transparent to other Bluetooth
devices when operating in Bluetooth mode.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Configuration
Select and confirm the option shown. The Bluetooth
settings dialog is selected.
Discoverable
Select and confirm the option shown.
Yes
Select and confirm the option shown.
Save & Exit
Select and confirm the option shown. The Bluetooth
function is not transparent to other devices that are not
yet connected to your OpenStage.
For security reasons, it is recommended that you
only activate the "Discoverable" function for
Bluetooth when new Bluetooth devices are to be
connected. A connection is established for devices that are already connected even if the "Discoverable" function is deactivated.
166
Individual phone configuration
Step by Step
Bluetooth name for your OpenStage
Here you can determine which name your OpenStage
should use to register at other Bluetooth devices.
z You can also configure this setting via the Web interface
Æ page 188.
By factory default, the Bluetooth name is: OpenStage [MAC address of your telephone].
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Configuration
Select and confirm the option shown. The Bluetooth
settings dialog is selected.
Phone name
Select and confirm the option shown.
j Specify and confirm the required name.
Save & Exit
Select and confirm the option shown.
167
Individual phone configuration
Step by Step
Configuring pairing settings
Pairing is used for checking the access authorization of
a Bluetooth device in a Bluetooth network. During the
pairing process, a 128-bit connection key is created.
This is used for subsequent identification. You can specify whether pairing should be Automatic, occur after a
Prompt or not at all.
z You can also configure this setting via the Web interface
Æ page 188.
Pairing is only performed the first time contact is
established between a Bluetooth device and
your OpenStage. If the Bluetooth device is successfully paired, no further access authorization
checks are necessary. Instead, each subsequent
check uses the previously created connection
key.
v Press the key shown until the application’s "Settings"
tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Configuration
Select and confirm the option shown. The Bluetooth
settings dialog is selected.
Pairing
Select and confirm the option shown.
No
Select and confirm the option shown.
or
Automatic
Select and confirm the option shown.
or
Prompt
Select and confirm the option shown.
Save & Exit
Select and confirm the option shown.
168
Individual phone configuration
Step by Step
Entering the pairing PIN
The personal identification number (PIN) contains at
least four alphanumeric characters. This PIN is used for
securely pairing Bluetooth devices with your OpenStage.
z You can also configure this setting via the Web interface
Æ page 188.
v Press the key shown until the application’s "Settings"
tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Configuration
Select and confirm the option shown. The Bluetooth
settings dialog is selected.
Pairing PIN
Select and confirm the option shown.
j Enter and confirm the PIN.
Save & Exit
Select and confirm the option shown. The pairing function is now activated.
169
Individual phone configuration
Step by Step
Managing Bluetooth devices
The following functions are available in the Bluetooth
pairing manager:
• Add a Bluetooth device
• Delete Bluetooth device list
• Connect or disconnect paired Bluetooth devices
• Remove single Bluetooth devices from the list
• Rename Bluetooth devices in the list
z You can also configure this setting via the Web interface
Æ page 188.
Adding a Bluetooth device
v Press the key shown until the application’s "Settings"
tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Paired devices
Select and confirm the option shown. The Bluetooth
pairing manager dialog is selected.
Options
Select.
Add device
Select and confirm the option shown in the context
menu. The system searches for devices.
Bluetooth Device 1
If at least one new device is detected, select and confirm the relevant Bluetooth device.
j Enter and confirm the specified PIN Æ page 169. The
message "Pairing in progress" is displayed.
If the pairing request is confirmed on the corresponding
Bluetooth device and the password entered, the pairing
is performed and the device is added to the list.
Your OpenStage is now "paired" with the Bluetooth device, but not yet connected Æ page 172.
170
Individual phone configuration
Step by Step
Deleting all Bluetooth devices from the list
You can delete the whole list if, for example, the devices
are no longer in the area.
v Press the key shown until the application’s "Settings"
tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Paired devices
Select and confirm the option shown. The Bluetooth
pairing manager dialog is selected.
Options
Select.
Delete all
Select and confirm the option shown in the context
menu.
"Delete all devices from pairing list?"
Delete
Confirm, if you wish to delete all devices.
171
Individual phone configuration
Step by Step
Connecting/disconnecting a Bluetooth device
Prerequisite: At least one Bluetooth device is listed.
v Press the key shown until the application’s "Settings"
tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Paired devices
Select and confirm the option shown. The Bluetooth
pairing manager dialog is selected.
Bluetooth Device 1
Select the relevant Bluetooth device.
Connect
Select and confirm the option shown in the context
menu. The connection is established immediately, if the
relevant Bluetooth device is reachable.
or
Disconnect
172
Select and confirm the option shown in the context
menu.
Individual phone configuration
Step by Step
Deleting a Bluetooth device from the list
You can delete a single Bluetooth device from the list if,
for example, it will be away from the area for an indefinite period.
v Press the key shown until the application’s "Settings"
tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Paired devices
Select and confirm the option shown. The Bluetooth
pairing manager dialog is selected.
Bluetooth Device 1
Select the relevant Bluetooth device.
Delete
Select and confirm the option shown in the context
menu.
Delete
Confirm, if you wish to delete the device.
173
Individual phone configuration
Step by Step
Renaming a Bluetooth device in the list
A Bluetooth device is entered in the list with the name
set in the device. This is often the device type. You can
change this logon name.
v Press the key shown until the application’s "Settings"
tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Paired devices
Select and confirm the option shown. The Bluetooth
pairing manager dialog is selected.
Bluetooth Device 1
Select the relevant Bluetooth device.
Rename
Select and confirm the option shown in the context
menu.
j Enter and confirm the new name.
174
Individual phone configuration
Step by Step
Blacklist for Bluetooth devices
The blacklist contains Bluetooth devices to which your
OpenStage should not connect.
Adding a Bluetooth device
v Press the key shown until the application’s "Settings"
tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Blacklist
Select and confirm the option shown. The Bluetooth
blacklist editor dialog is selected.
Options
Select.
Add device
Select and confirm the option shown in the context
menu. The system searches for devices. The detectable
Bluetooth devices in your area are listed. Select a device, for which you wish to block connection.
Bluetooth Device XYZ
Select and confirm the relevant device to add it to the
list.
175
Individual phone configuration
Step by Step
Removing a Bluetooth device from the blacklist
v Press the key shown until the application’s "Settings"
tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Blacklist
Select and confirm the option shown. The dialog Bluetooth blacklist editor is selected.
Bluetooth Device XYZ
Select the relevant Bluetooth device.
Delete
Select and confirm the option shown in the context
menu.
Delete
Confirm, if you wish to remove this device from the list.
176
Individual phone configuration
Step by Step
Network information
This overview in the user area of the Service menu provides you with information about the IP address of the
phone and the HTML address of the Web interface. It
also provides real-time data about the network activity
of the phone.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Network information
Select and confirm the option shown. The following
overview opens:
Settings
Applications
Network information
Options
IP Address
Exit
192.168.1.15
WBM URL
http://192.168.1...
DNS domain
LAN RX
LAN TX
PC RX
PC TX
LAN autonegotiated
Yes
LAN information
100 Mbps full duple
PC autonegotiated
Yes
IP Address: IP address assigned to the phone in the
network.
WBM URL: HTTP address of the Web interface. This
address is specified in the address line of the Internet
browser and is used to call the Web interface of the
phone in the browser.
DNS domain: The administrator can also assign the
phone to the IP address of a DNS domain
(for example, http://my-openStage.phone/).
177
Bluetooth
Step by Step
Bluetooth
Bluetooth is an open standard for high-performance
technology and allows wireless communication between PCs, PDAs, and mobile telephones.
In contrast to infrared connections, Bluetooth does not
require a visual contact for communication purposes
and can be used over distances of up to 10 meters.
To exchange data between Bluetooth-enabled devices,
the devices need to undergo a once-off discovery procedure.
Discoverability
When first enabling a connection to a Bluetooth device,
this function must be switched on Æ page 166.
The OpenStage is discoverable for other Bluetooth devices by default.
To prevent unauthorized access, we recommend deactivating discoverability once you have enabled the connection to a new Bluetooth device.
A connection is established for devices that are
already connected even if the "Discoverable"
function is deactivated.
Pairing
Pairing is the process used by two Bluetooth-enabled
devices to "see" one another and to "recognize" that they
can exchange data. It is therefore used for checking the
access authorization of a Bluetooth device in a Bluetooth network. To do this, a 128 Bit pairing key is created for subsequent identification.
Pairing is only performed the first time contact is
established between a Bluetooth device and
your OpenStage. If the Bluetooth device is successfully paired, no further access authorization
checks are necessary. Instead, each subsequent
check uses the previously created connection
key.
178
Bluetooth
Step by Step
Transferring contacts
The Bluetooth function on your OpenStage allows you to
transfer contacts in vCard format (file extension: .vcf)
from other Bluetooth devices to your OpenStage and
save them in the phonebook. You can also send phonebook entries as vCards to other Bluetooth-enabled devices.
Due to the diverse range of PCs, mobile telephones and PDA devices currently available, we
are unable to provide universal instructions on
how to transfer vCARD files in this manual.
The instructions for data transfer via Bluetooth
provided in the relevant manufacturer documentation should be observed.
Receiving a vCard
Prerequisite: The Bluetooth function on your OpenStage is activated Æ page 165. A vCARD file is stored
on your Bluetooth device (PC, PDA, mobile telephone,
etc.).
Launch the data transfer wizard for Bluetooth and follow
the instructions.
Once the vCARD is transferred, a message confirming
the successful transfer is displayed on your OpenStage.
You may be prompted to accept the vCard.
Example:
OK
Select and confirm the option shown.
Transferring a contact to the phonebook
u Press the key shown.
Refresh directory
Select and confirm the option shown.
179
Bluetooth
Step by Step
Sending a vCard
Prerequisite: The Bluetooth connection is configured
between your OpenStage and one other device
Æ page 165. A vCard file is saved on the OpenStage.
Search the phonebook for the entry you wish to send.
u Press the key shown.
Niels, Bohr
Select a phonebook entry.
Send
Select and confirm the option shown in the context
menu. The "Send vCard via Bluetooth" dialog is displayed.
Sending to a paired device
Paired devices
Select.
XYZ g
Select and confirm the option shown in the context
menu for device. The vCard for the entry is sent.
Perform the necessary steps on the destination device
to save the vCard data.
or
Sending to an unpaired device
Options
Select.
Search
Select and confirm the option shown in the context
menu. A search is started and detected devices listed.
XYZ g
Select and confirm the relevant device in the list.
The vCard is sent.
Perform the necessary steps on the destination device
to save the vCard data.
Detected devices are then deleted from the list.
180
Bluetooth
Step by Step
Using a Bluetooth headset
You can connect a commercial Bluetooth headset to
your OpenStage 40.
Connecting the Bluetooth headset
Prerequisite: The Bluetooth function on your OpenStage is activated Æ page 165.
v Press the key shown until the application’s "Settings"
tab is active.
User
Select and confirm the option shown.
if nec. j Enter and confirm the user password.
Configuration
Select and confirm the option shown.
Bluetooth
Select and confirm the option shown.
Paired devices
Select and confirm the option shown. The Bluetooth
pairing manager dialog is selected.
Options
Select the option shown.
Finding and connecting the Bluetooth headset
Now switch your Bluetooth headset to pairing mode
(see the user manual supplied with the device).
Add device
Select and confirm the option shown in the context
menu. The system searches for devices.
Jabra BT500
Select and confirm the Bluetooth headset found (Jabra
BT500, for instance).
j Enter and confirm the PIN (generally "0000" or "1234" for
Bluetooth headsets – for more information refer to the
headset description).
The message "Pairing in progress" is displayed. Following successful pairing, the device is added to the list of
paired devices.
181
Bluetooth
Step by Step
Connecting a Bluetooth headset to OpenStage
The Bluetooth headset must now be connected to the
OpenStage 40.
Jabra BT500
Select the Bluetooth headset in the list.
Connect
Select and confirm the option shown in the context
menu. The connection is immediately established and
the headset is ready for operation.
Testing a Bluetooth headset
o Press the key shown. You should now hear the on-hook
signal in the headset.
j Enter the station number.
or In the pop-up menu:
Repeat dialling 123456
Select and confirm the option shown. The connection is
set up as soon as your input in complete.
if nec. X If necessary, set the call volume.
182
Backup/restore (V1 R3.x)
Step by Step
Backup/restore (V1 R3.x)
Backups are usually made to a USB mass storage device and contain user-specific data.
A backup includes the following components:
• All user settings for configuration
• Call forwarding instructions with default destinations
• Settings for voice recognition
• Phonebook entries with relevant data
• Ringtones
• Photos
• Screensavers
• Call list entries
The USB mass storage device is only used to back up
and restore the user area in the phone memory. You do
not have to remove the USB medium after a backup.
You can create multiple backups on the medium and restore them as required. You can also restore the backups saved on another phone as a means of transporting
your settings and data, for instance, if your phone has
to be replaced.
A restore operation only works if the relevant settings
are enabled on the phone and the current software release supports these settings.
Every backup is given a separate name and is password-protected. Setting the password encrypts the
content of the backup. Data can only be restored after
entering the password set. The backup file is not automatically deleted after a restore operation.
183
Backup/restore (V1 R3.x)
Step by Step
Saving user data
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Backup/Restore
Select and confirm the option shown.
Creating a new backup
Options
Select and confirm the option shown.
New{1}
Select and confirm the option shown in the context
menu.
Replacing an existing backup
17.08.07 14:42 August 3770
Select and confirm the backup available.
replace
Select and confirm the option shown in the context
menu.
Backup password
Select and confirm the option shown.
j Enter and confirm the backup password.
Confirm password
Select and confirm the option shown.
j Re-enter and confirm the password.
Naming a new backup
Backup name
Select and confirm the option shown.
j Enter and confirm a name for the backup.
Start backup
184
Select and confirm the option shown. The user data is
saved. The message Backup created successfully is
displayed.
Backup/restore (V1 R3.x)
Step by Step
Restoring user data
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Backup/Restore
Select and confirm the option shown.
17.08.07 14:42 August 3770
Select and confirm the backup you want.
restore
Select and confirm the option shown.
Backup password
Select and confirm the option shown.
j Enter and confirm the backup password.
You can set Ignore or Restore in the context menu for
the following options. The default setting is Ignore:
• Phone book
• Call logs
• Menu data
• Screensaver images
• All clip images
• All ringer tones
• All midlet data
185
Backup/restore (V1 R3.x)
Step by Step
If you want to activate the phonebook’s Restore, for instance, then:
Phone book
Select the option shown.
Restore
Select and confirm the option shown in the context
menu.
The restore operation can begin once you have activated all the options you want:
Restore selected
Select and confirm the option shown. The following
message appears when the procedure is finished: Restore successfully completed.
Deleting a user backup on a storage
medium
You can delete invalid or older backups on your USB medium.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Backup/Restore
Select and confirm the option shown.
17.08.07 14:42 August 3770
Select and confirm the backup you want.
Delete
Select and confirm the option shown. A security
prompt is displayed:
Delete backup 17.08.07 14:42 August 3770?
Delete
186
Confirm the option shown to delete the backup. Backup
deletion is the responsibility of the user and is therefore
not password-protected.
Backup/restore (V1 R3.x)
Step by Step
Displaying and checking backups on
USB media
Check which backups are stored on the medium.
v Press the key shown until the "Settings" tab is active.
User
Confirm.
if nec. j Enter and confirm the user password.
Phone
Select and confirm the option shown.
Backup/Restore
Select and confirm the option shown.
17.08.07 14:42 August 3770
Select the backup you want and confirm it to check the
settings.
187
Web interface (WBM)
Web interface (WBM)
You can configure a number of settings for your phone via the Web interface. Communication is via a secure HTTPS connection.
Calling up the Web interface
For more information on the IP address, the Web interface address,
and how to connect the telephone to the network, refer to the section entitled "Network information" Æ page 177.
To call up the interface, open a Web browser and enter the following:
http://[IP address of the phone]:[port] or
https://[IP address of the phone]
[IP address of the phone] is the IP address of your phone.
[Port] is the port address of the phone’s HTTP server and must be 8085.
You can ignore any certificate messages issued by the browser.
You will be prompted to configure a user password the first time you
call up the Web interface Æ page 121. You must log on with this
password in future every time you want to open the User Pages.
Administrator Pages
This area lets you configure settings for administering your phone and the
network environment. Access to the Administrator Pages is protected by
the admin password. For more information, contact your administrator or
refer to the administration manual.
188
Web interface (WBM)
User pages
The Web interface homepage opens once you have entered and confirmed
the phone’s IP address:
User menu
User selection
Phone information
User login
Highlighted entry (current page)
Menu heading
Menu entry
1. Click a menu heading to display the individual menu entries. Click the
menu heading again to close the menu.
2. Click a menu entry to open the corresponding form.
3. Make the desired changes.
4. Click the corresponding button to save or discard your changes.
Button functions
• "Login": Log on to the phone after you have entered the user password
• "Submit": Apply changes
• "Reset": Reset original values
• "Refresh": Update values (for example, under "Bluetooth" - "Last connected device")
• "Logout": Log off the phone
189
Web interface (WBM)
User menu
All settings that you can make via the Web interface’s user menu can also
be made via the phone’s user menu Æ page 43.
User Pages
User login
Enter user password V Æ page 121
Date and Time
– Local time V Æ page 153
– Local date (day, month, year) V Æ page 153
– Allow daylight saving V Æ page 155
– Difference (minutes) V Æ page 155
– Auto time change V Æ page 156
Audio
– Ringer melody V Æ page 159
– Ringer tone sequence V Æ page 159
– Ring file V Æ page 160)
– Room Character V Æ page 158
– Open listening V Æ page 161
User Configuration
– Outgoing calls
– Autodial delay (seconds) V Æ page 89
– Allow callback: busy V Æ page 65
– Allow callback: no reply V Æ page 65
– Allow busy when dialling V Æ page 90
– Allow transfer on ring Æ page 84
– Incoming calls
– Deflecting
– Allow deflection V Æ page 74
– Default deflect destination V Æ page 74
– Deflect to DSS V Æ page 74
– Forwarding
– Settings
– Forwarding Favourites: Destination 1 to Destination 5
V Æ page 59
– Forward all calls allowed V Æ page 61
– to V Æ page 59
– Forward on busy allowed V Æ page 61
– to V Æ page 59
– Forward on no reply allowed V Æ page 61
– to V Æ page 59
– No reply delay (seconds) V Æ page 60
– Alerts
– Visual alerts V Æ page 75
– Audible alerts V Æ page 75
190
Web interface (WBM)
– Handling
– Allow call waiting V Æ page 81
– Allow DND V Æ page 120
– CTI calls
– Allow auto-answer V Æ page 85
– Allow beep on auto-answer V Æ page 85
– Allow auto-reconnect V Æ page 86
– Allow beep on auto-reconnect V Æ page 86
– Connected calls
– Allow call transfer V Æ page 83
– Allow call joining V Æ page 57
– Allow exit conference V Æ page 93
– Allow hold reminder V Æ page 77
– Hold reminder delay (minutes) V Æ page 78
– Allow music on hold V Æ page 78
– Allow conferences V Æ page 92
– Allow tone for secure call V Æ page 162
– Keyset
– Lines
– Ring delay (seconds) V Æ page 105
– Allow in overview V Æ page 104
– Address[1]
– Primary line[1]
– Ring on/off[1]
– Selection order[1]
– Overview
– Use FPK order V Æ page 106
– Add all lines V Æ page 106
– Reordering directions: Move down, Move to bottom, Move to
top, Move up V Æ page 106
– Bluetooth
– Bluetooth device address[1]
– Phone name V Æ page 167
– Status[1]
– Active V Æ page 165
– Discoverable V Æ page 166
– Pairing mode V Æ page 168
– PIN for pairing V Æ page 169
– Last connected device
– Device address[1]
– Device name[1]
– Device class[1]
[1]. Information - read only
191
Web interface (WBM)
Phone
– Display settings
– Levels
– Contrast V Æ page 145
– Slider brightness V Æ page 147
– Key module contrast V Æ page 149
– TouchGuide Settings V Æ page 148
– Miscellaneous
– Inactivity delay V Æ page 151
– Display theme V Æ page 146
– Screensaver
– Screensaver enabled V Æ page 147
– Screensaver transition delay V Æ page 152
– Program keys
– Normal
– Edit V Æ page 68
– Shifted
– Edit V Æ page 68
– Key Module 1 (if available such as Program keys)
– Key Module 2 (if available such as Program keys)
Locality
– Country V Æ page 164
– Language V Æ page 163
– Date format V Æ page 154
– Time format V Æ page 154
Authentication
– Old password
– New password V Æ page 121
– Confirm password
192
Fixing problems
Fixing problems
Caring for your telephone
•
•
•
•
Never allow the telephone to come into contact with coloring, oily or
aggressive agents.
Always use a damp or antistatic cloth to clean the telephone. Never
use a dry cloth.
If the telephone is very dirty, clean it with a diluted neutral cleaner containing surfactants, such as a dish detergent. Afterwards remove all
traces of the cleaner with a damp cloth (using water only).
Never use cleaning fluids containing alcohol or plastic-damaging detergents to clean the telephone. The use of scouring agents is also forbidden.
Troubleshooting
Pressed key does not respond:
Check if the key is stuck.
Telephone does not ring:
Check whether the "Do not disturb" function is activated on your telephone
("Do not disturb" appears on the screen Æ page 26). If so, deactivate it.
You cannot dial an external number:
Check whether your telephone is locked ("Phone locked: Enter Password"
appears on the screen). If the phone is locked, unlock it.
To correct any other problems:
First contact the relevant administrator. Problems that cannot be corrected
should be referred to Customer Service.
Contact partner in the case of problems
Contact your administrator if a fault persists for more than five minutes, for
example.
193
Index
Index
Symbols
"Overview" tab .......................................... 106
A
Accepting calls
multi-line .................................................. 96
Administration ............................................ 45
Alerts ............................................................ 75
Application tab ............................................ 26
Applications .......................................... 33, 45
activating an application ........................ 33
opening the context menu ................... 33
selecting an application tab .................. 33
selecting an entry ................................... 33
Applications menu ..................................... 43
Audio
room acoustics ..................................... 158
Audio controls ............................................ 18
Autodial delay ............................................. 89
B
Bluetooth ................................................... 178
C
Call
accepting ................................................. 46
deflecting ................................................. 73
ending ...................................................... 50
forwarding ............................................... 58
holding ..................................................... 76
incoming .................................................. 46
rejecting ................................................... 73
transferring .............................................. 82
Call lists ................................................ 39, 115
Call pickup ................................................... 51
Call settings
CTI calls .................................................. 158
multi-line ................................................ 104
Call waiting .................................................. 79
Callback ....................................................... 63
CE marking .................................................... 2
Changing the date display ...................... 154
Conference ................................................. 91
Connection options .................................... 15
Consultation ................................................ 55
194
Contact
display format ....................................... 114
Context menus ........................................... 28
D
Date ............................................................ 153
Daylight saving ......................................... 155
Direct station selection ........................... 101
Display design .......................................... 146
Display settings
contrast .................................................. 145
idle mode for display ........................... 151
Do not disturb ........................................... 119
DSS ............................................................. 101
DSS call
call deflection ........................................ 103
DSS key
consultation ........................................... 101
indirect pickup ...................................... 102
reject call ................................................ 102
During calls
multi-line .................................................. 99
E
En-bloc dialing ............................................. 52
F
Forced logoff ............................................. 129
Function keys ............................................. 18
G
General information ................................... 11
Graphic display ........................................... 26
call lists .............................................. 39, 40
icons indicating call status .................... 34
phonebook icons .................................... 36
voicemail .................................................. 42
Graphic display settings
contrast .................................................. 145
idle mode for graphic display ............. 151
Group call .................................................... 51
Index
H
Help function .............................................. 45
HiPath 8000 .............................................. 131
accepting anonymous calls ................ 140
call forwarding ...................................... 132
feature toggle key ................................ 131
functions ................................................ 131
hunt group ............................................. 142
list for selective calls ........................... 138
making anonymous calls ..................... 136
rejecting anonymous calls .................. 140
I
Important information ................................. 3
Incoming calls
multi-line
accepting calls .................................... 96
K
Key modules ............................................... 17
Keypad ......................................................... 24
L
Language setting ..................................... 163
country setting ...................................... 164
language for user prompts ................. 163
Large conference ....................................... 94
LDAP .......................................................... 115
LED display ................................................. 21
Line utilization ............................................. 23
List for phone numbers and contacts .. 108
Location of the telephone .......................... 3
Logging on and off as a mobility user . 126,
128
M
Making calls
multi-line .................................................. 97
Microphone ................................................. 54
Mini-switch, using ...................................... 16
Mobility ...................................................... 125
forced logoff .......................................... 129
logon, logoff .................................. 126, 128
Mode keys .................................................. 19
MultiLine
making and receiving calls on a single line
.................................................................... 99
making and receiving calls with multiple
lines ........................................................ 100
Multi-line
accepting calls ........................................ 96
LED display ............................................. 23
Multi-line telephone ................................... 13
O
Open listening ............................................ 50
OpenStage Key Module ............................ 17
Operating instructions ................................. 2
P
Padlock icon ................................................ 46
Phantom line ............................................... 22
Phone
locking .................................................... 123
Phone number directories ...................... 108
Phone settings .......................................... 145
Phonebook .......................................... 36, 108
LDAP ................................................ 38, 115
local phonebook ..................................... 37
contact, quick search ....................... 114
editing a contact ............................... 108
group administration ........................ 110
new contact ....................................... 108
saving a picture ................................. 113
selecting a preferred phone number ..
108
voice recognition .............................. 111
Pickup group ............................................... 51
Pop-up menu .................................. 29, 31, 34
Primary line ................................................. 22
Privacy ........................................................ 118
Private line ................................................... 23
Program/Service menu ............................. 43
Programmable sensor keys ................ 21, 67
195
Index
R
Redial ........................................................... 53
Redialing
multi-line .................................................. 98
Repdial keys ................................................ 87
Ring delay .................................................. 105
Ringer off ................................................... 118
Rollover ...................................................... 107
S
Safety precautions ....................................... 2
Screensaver .............................................. 150
Search contacts, ........................................ 36
Second call .................................................. 79
Secondary line ............................................ 22
Security ...................................................... 118
Sensor keys ................................................ 67
feature toggle ......................................... 70
forwarding ............................................... 70
immediate ring ........................................ 71
repertory dial ........................................... 69
Setting the date ........................................ 153
Setting the time ....................................... 153
Settings ...................................................... 145
Shared line .................................................. 23
Single-line telephone ................................. 13
Speakerphone distance .............................. 3
Speakerphone mode ........................... 47, 49
Status icons ................................................ 26
System conference ................................... 94
196
T
Telephone maintenance ......................... 193
Telephony interface
multi-line .................................................. 35
single line ................................................. 34
Text input (via the display keyboard) ...... 27
Theme ........................................................ 146
Time ........................................................... 153
Time display format ................................. 154
Toggle/Connect .......................................... 56
TouchGuide ................................................. 20
TouchSlider ................................................. 18
Troubleshooting ....................................... 193
Trunk keys ................................................... 22
U
User interface ............................................. 14
User support ............................................... 12
V
Voice recognition ...................................... 112
W
Web interface ........................................... 188
Reference No.:
A31003-O1010-U102-10-7619
Communication for the open minded
Siemens Enterprise Communications
www.siemens.com/open
© Siemens Enterprise
Communications GmbH & Co. KG
Hofmannstr. 51,
D-81359 München
The information provided in this document
contains merely general descriptions or characteristics of performance which in case of
actual use do not always apply as described
or which may change as a result of further
development of the products.
An obligation to provide the respective
characteristics shall only exist if expressly
agreed in the terms of contract.
Subject to availability. Right of modification
reserved.
The trademarks used are owned by Siemens
Enterprise Communications GmbH & Co. KG
or their respective owners.
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