HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD EXECUTIVE COMMITTEE PUBLIC MEETING MINUTES Monday, May 5, 2008 Members Present: S. Clements, M. Hall, H. Marissen, C. Pitman, J. Williams Regrets: None Guests: None Resource: K. Soule, Director of Education Minutes: C. Reid, Administrative Assistant Call to order The Executive Committee commenced public session at 7:40 p.m. Delegations/presentations - None Approval of agenda An information item was added regarding Board policy. Moved: Seconded: M. Hall J. Williams That the agenda be approved, as amended. Carried Approval of minutes Moved: M. Hall Seconded: H. Marissen That the minutes of the regular meeting of April 7, 2008 be approved. Carried Business arising from minutes Clarification was provided regarding the resignation of one of the student trustees. A question was raised regarding the notice of motion that the Executive Committee will bring forward to the Board on May 26 regarding the Board Policy Handbook. It was determined that this matter would be voted on as one motion rather than three separate motions. An update was requested regarding the MedicAlert “No Child Without” program sponsored by the Lions Club. It will be launched in the fall. HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD EXECUTIVE COMMITTEE PUBLIC MEETING MINUTES – MAY 5, 2008 Page 2 Recommendations - None Information Education Centre renovations/server room update Director Soule reviewed a report that will be brought to the Operations and Finance Committee regarding the supply and installation of data centre equipment. The new data centre will be relocated from the basement to the main floor. Staff conducted an RFP process, however, prior to that three suppliers were required to make presentations to staff. Only one valid proposal was received. One chose not to submit a proposal and the other submitted the proposal after the deadline. Racon is offering a turn-key solution at a cost of $298,850. It was noted that this project was budgeted for as part of the 20072008 budgeting process through funding from the Ministry. A full presentation will be conducted at the Operations and Finance Committee. A tour of the Education Centre will be conducted for trustees prior to the end of the school year. Trustees inquired about off site back up for disaster recovery. Information and Technology Services staff is investigating a reciprocal agreement with the Algonquin Lakeshore Catholic District School Board. Board policy handbook A question was raised regarding the by-laws being incorporated back into policies and clarification was provided regarding the rationale and board governance as it relates to a legislated body of trustees. Director Soule will work with the communications officer to develop a media release to be distributed following the May 26 Board meeting. Draft agenda review Operations and Finance Committee agenda Reviewed. It was noted that any financial support requested as a result of the presentation needs to be referred to the budget committee for decision. Program and Human Resources Committee agenda Reviewed. Preliminary information was provided regarding the Business Intelligence Tool program. Board agenda Reviewed. It was noted that a Trenton High School Student will be making a presentation to the Board regarding his preparation for the Olympics. System calendar of events A copy of the system calendar of events for May was provided for trustee information. A complete listing of events will be included in the Board agenda package. Correspondence - None HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD EXECUTIVE COMMITTEE PUBLIC MEETING MINUTES – MAY 5, 2008 Page 3 Vice-chair Hall provided information regarding an OPSBA report relating to the research of Dr. Charles Pascal in the area of full time early learning. The Executive Committee adjourned at 8:35 p.m.
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