R E V I S E D NOTICE OF MEETING

R E V I S E D  NOTICE OF MEETING
REVISED
NOTICE OF MEETING
This notice is to confirm that the next regular meeting of
Hastings and Prince Edward District School Board
will be held on:
Monday, March 23, 2015
at 7:00 p.m.
in the Board Room of the Education Centre
156 Ann Street, Belleville, Ontario
The agenda and supporting documents for this meeting are attached to this notice.
Dwayne Inch
Chair of the Board
Trustees:
Tom Biniaris
Trenton/CFB Trenton
Bonnie Danes
Centre Hastings
Lucille Kyle – Vice-chair
North Hastings
Cameron Barry
Student Trustee
Mandy Savery-Whiteway
Director of Education and
Secretary of the Board
Michael Brant
Tyendinaga Mohawk Territory
Mary Hall
Belleville/Thurlow
Dave Patterson
Belleville/Thurlow
Alyssa Mifflin
Student Trustee
Jennifer Cobb
North Prince Edward
Dwayne Inch - Chair
South Prince Edward
Jim Williams
Sidney/Frankford
REVISED
Section
A
B
C
Timed Item:
7:05 p.m.
D
BOARD MEETING
PUBLIC AGENDA
Regular meeting of Monday, March 23, 2015 – 7:00 p.m.
Board Room, Education Centre
Report No.
Item
Call to order
Board prayer
Delegations/presentations:
Approval of the revised agenda
Approval of minutes:
• Regular meeting of February 23, 2015
Business arising from the minutes
Report from Committee of the Whole Board
• Filling the vacancy on the Board
• Refinements to the Ministry of Education definition of a
graduate student
• Elementary principal pool
• Elementary and secondary principal and vice-principal
pools for the north school group
Recommendations
Report from Executive Committee
• 2014-2015 Board Policy Review – Part B
Report from Operations and Finance Committee
• Short term borrowing
Reports from the Ontario Public School Boards’ Association
Representative (OPSBA)
• Amendment to OPSBA terminology
Report from Program and Human Resources Committee
• Educational Programs in Care, Treatment and Correctional
Facilities (Section 23)
• 2015-2016 School Year Calendar
Information
Calendar of events
Report from the Chair
Report from Executive Committee
Report from Operations and Finance Committee
Report from Program and Human Resources Committee
Reports from staff
• Character moment: Coe Hill School performance
"We're All in This Together"
Questions, reports and proposals from trustees (including “notices
of motion”)
Resp.
M. Hall
A-1
D. Inch
D. Inch
B-1
M. Savery-Whiteway
B-2
L. Miller
B-3
D. Patterson
B-4
J. Rogers
B-5
C. Portt
C-1
Verbal
Verbal
Verbal
Verbal
M. Savery-Whiteway
D. Inch
D. Inch
B. Danes
M. Hall
Verbal
J. Rogers
Verbal
All
Correspondence
Adjournment
Next regular meeting: Monday, April 27, 2015 – 7:00 p.m.
REVISED
PUBLIC MOTIONS AND REPORTS
Monday, March 23, 2015
Report
Approval of agenda
A-1 – Approval of minutes
Report from Committee of
the Whole Board
Info.
Decision
X
X
X
B-1 – 2014-2015 Board
Policy Review – Part B
X
B-2 – Short term borrowing
X
X
Motion
That the agenda be approved.
That the minutes of the regular meeting of February 23, 2015 be
approved.
That Hastings and Prince Edward District School Board approved
the following recommendations at the February 23, 2015
Committee of the Whole Board meeting:
1. Filling the vacancy on the Board
2. Refinements to the Ministry of Education definition of a
graduate student
3. Elementary principal pool
4. Elementary and secondary principal and vice-principal
pools for the north school group
That Hastings and Prince Edward District School Board approve
amendments to the following Board policies/forms as outlined in
appendices B, C, D, E, F, G, H, I, J, K, and L, and as contained in
Board Report B-1, dated March 23, 2015.
• Policy 03-C Student Representation on the Board
• Policy 03-F Trustee Expense Reimbursement
• Policy 03-G Hospitality
• Policy 11-A Committees of the Whole Board
• Policy 11-G Special Education Advisory Committee
• Policy 11-J Accessibility Committee
• Policy 11-K Parent Involvement Committee
• Policy 13 Appeals and Hearings Regarding Student
Discipline
• Policy 13 Appeals and Hearings Regarding Student
Discipline FORMS
• Policy 17 Transportation
• Policy 18 Learning Foundation
That Hastings and Prince Edward District School Board approve
a borrowing resolution, authorizing the borrowing of a sum of up
to $10,300,000 from the Canadian Imperial Bank of Commerce, in
order to meet short term borrowing requirements for
construction of a new elementary school to replace Queen
Elizabeth Public School, Trenton as contained in Board Report
No. B-2 dated March 23, 2015.
That Hastings and Prince Edward District School Board approve
a borrowing resolution, authorizing the borrowing of a sum of up
to $1,000,000 from the Canadian Imperial Bank of Commerce, in
order to meet short term borrowing requirements for
construction of the child care addition to Stirling Public School
as contained in Board Report No. B-2 dated March 23, 2015.
B-3 – Amendment to
Ontario Public School
Boards’ Association
terminology
X
B-4 – Educational
Programs in Care,
Treatment and Correctional
Facilities (Section 23)
X
B-5 – 2015-2016 School
Year Calendar
X
C-1 – Calendar of Events
Adjournment
X
X
That Hastings and Prince Edward District School Board
recommend through its OPSBA Director that the Ontario Public
School Boards’ Association (OPSBA) replace the term
“trustee(s)” with “board member(s)” or “member(s) of the board”
throughout the OPSBA By-Law Number 5 (Constitution), as
contained in Board Report B-3, dated March 23, 2015.
That Hastings and Prince Edward District School Board approve
for the 2015-2016 school year, four Educational Programs in
Care, Treatment and Correctional Facilities (Section 23), subject
to approval by the Ministry of Education, as contained in Board
Report No. B-4 dated March 23, 2015.
1. That the first day of school for students be Tuesday,
September 8, 2015
2. That Semester Two begin on Thursday, February 4, 2016
3. That the last day of school for students be Wednesday, June
29, 2016
4. That the following six dates be designated as professional
activity days:
Thursday, September 3, 2015
Friday, September 25, 2015
Friday, November 13, 2015
Thursday, February 4, 2016
Friday, May 20, 2016
Thursday, June 30, 2016
5. That Friday, September 4, 2015 be a Board designated holiday
6. That ten examination days be approved for secondary
schools:
Wednesday, January 27, 2016 through to Tuesday,
February 2, 2016
Wednesday, June 22, 2016 through to Tuesday, June 28,
2016
For information only.
That the meeting be adjourned.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES
FEBRUARY 23, 2015
Members present:
T. Biniaris, J. Cobb, B. Danes, M. Hall, D. Inch,
L. Kyle, J. Williams
Student Trustees:
A. Mifflin
Regrets:
C. Barry, M. Brant, D. Patterson
Absent:
Trustee Larry Whitfield passed away February 13, 2015
Resource:
K. Donnell, M. Fisher, T. FitzGibbon, K. MacQuarrie, L. Miller,
N. Pfeiffer, C. Portt, J. Rogers, M. Savery-Whiteway
Guests:
None
Minutes:
P. Hoskin, Administrative Assistant
Call to order
Chair Inch called the meeting to order at 7:00 p.m. and welcomed students, parents and guests
to the meeting.
Tribute to Trustee Larry Whitfield
Chair Inch provided a tribute to Larry Whitfield, Trustee for Southeast Hastings who passed
away suddenly on February 13, 2015.
At the initial Board meeting on December 1, 2014, Mr. Whitfield was sworn in with all the
trustees and during the elections and organizing of the board committees, Larry chose to serve
on the Operations and Finance Committee, on the Program and Human Resources Committee
as vice-chair, and was elected as the 5th member of the Executive Committee.
During his short time on the Board, Larry was thoughtful and thorough in his approach to
governance. He was eagerly getting to know the schools in his area, learning about the work
being done to support student achievement and well-being. At the January Public Board
meeting, Larry enthusiastically shared a report on his visits to schools in his area and
highlighted the activities in which students and staff were involved. Larry was proud to represent
his constituents and was working hard locally and as a member of the Board.
Larry exemplified the Hastings and Prince Edward District School Board character traits. In
particular, Larry had a great wit and sense of humour. He loved to share stories about his
adventures in the Yukon and was fiercely loyal to his beloved Tweed hockey teams.
Larry is survived by his wife Janet, daughter Rachelle, son David and his four grandchildren.
Trustees and staff attended a celebration of Larry’s life that took place last Saturday, February
21, 2015.
Board members will be reviewing a process to fill this vacancy and will have more to share in
the coming weeks.
Board Prayer
Trustee Danes said the Board prayer.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES FEBRUARY 23, 2015
Page 2
Delegations/presentations
None.
Approval of the agenda
Moved:
J. Cobb
Seconded: B. Danes
That the agenda be approved.
Carried
Timed Item: Character moment: Tri-Board Student Transportation Services inclement
weather video by students
Superintendent Miller introduced a character moment from Tri-Board Student Transportation
Services and noted that student safety is a top priority of our board as well as our partner, TriBoard Student Transportation Services.
Ms. Miller introduced Gord Taylor, CEO of Tri-Board Student Transportation Services who
commented that last year had been a particularly challenging year regarding bus cancellation
decisions and communicating with the public.
This year Tri-Board looked at ways they could improve their communication with the public on
how bus cancellation decisions are made. Through collaboration with Grant Montgomery,
Principal, Moira Secondary School, Jim Doyle, Teacher and Jake MacFarlane, student, a
YouTube video was produced with the help of Ellen Davidson, Foxboro Public School and Krish
Chudasama, Jocelyn Davis, Nathan Kritzer and Gem Wishart from Sir John A. Macdonald
School.
Trustees were shown the video which is available on the Board and Tri-Board Student
Transportation Services websites.
Mr. Taylor thanked everyone for assisting in the production of the video and for the guidance
and feedback from trustees and senior staff.
Chair Inch thanked the group for the video and for their work in producing it.
Approval of the minutes
Moved:
J. Williams
Seconded: B. Danes
That the minutes of the regular meeting of January 23, 2015 be approved.
Carried
Business arising from the minutes
• None.
Report from the Committee of the Whole
• Nothing to report.
Recommendations
Report from Operations and Finance Committee
Capital program financing through the Ontario Financing Authority (OFA) – Prince
Charles Public School, Trenton
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES FEBRUARY 23, 2015
Moved:
Seconded:
Page 3
M. Hall
D. Patterson
That Hastings and Prince Edward District School Board approve the adoption of
By-law 13.7 as attached authorizing the borrowing of $664,440 through the Ontario
Financing Authority to finance additions and renovations to Prince Charles Public
School, Trenton as contained in Board Report No. B-1, dated February 23, 2015.
Superintendent Miller presented Report No. B-1 to seek authorization to borrow $664,440 in
order to finance the addition and renovations to Prince Charles Public School Trenton.
The Ministry of Education requires all school boards to participate in the long term financing
arrangements for eligible capital programs through the Ontario Financing Authority (OFA). Once
the long term financing has been set, the Ministry will reimburse boards for their actual principal
and interest costs associated with the long term financing. Funds will flow from the OFA to
school boards on March 11, 2015.
Hastings and Prince Edward District School Board has one project eligible for long term
financing. The additions and renovations to Prince Charles Public School, Trenton were
financed in part through the Ministry’s Enrolment Pressures program. The amount required to
be financed is $664,440. In order for the loan amount to be advanced in March the board must
approve a by-law authorizing the loan agreement prior to March 4, 2015.
It was noted that the agenda was incorrect for this item as it said “Capital program Financing
through the Ontario Financing Agency” instead of “. . . .Authority”.
Carried
Reports from Staff
Tender No. T-1415-001 Stirling Public School Child Care Addition
Moved:
J. Cobb
Seconded: M. Hall
That Hastings and Prince Edward District School Board award a tender in the
amount of $1,075,000 to Van Horne Construction Limited for construction of the
Stirling Public School child care addition as contained in Board Report No. B-2
dated February 23, 2015.
Trustee Miller referred trustees to report B-2 and noted that in 2013 the board received capital
and enrolment pressures funding approval from the Ministry of Education to construct 20 child
care spaces and an additional classroom at Stirling Public School.
Controller of Facilities, Nick Pfeiffer, added that funding for the addition is part of the overall
funding for the construction of the new Stirling Public School. An additional $80,390 was
contributed by Hastings County for the child care addition. Total funding available for the
addition is $1,081,413.
VG Architects, who designed the new Stirling Public School, have designed the addition
consisting of one classroom for Stirling Public School use and a child care facility of
approximately 3,700 square feet.
Construction is planned to start in March and be completed on July 31, 2015. Tenders from ten
companies for construction of the addition were received.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES FEBRUARY 23, 2015
Page 4
Mr. Pfeiffer responded to a question regarding the ability of the chosen contractor, Van Horne
Construction, to fulfill the contract as their quote was so much lower than the other nine. Van
Horne Construction has completed several other school projects for other boards and is very
well qualified.
Carried
Special Education Advisory Committee (SEAC) Membership
Moved:
M. Hall
Seconded: J. Williams
That Hastings and Prince Edward District School Board approve the appointment
of Laurie Oram from North Hastings Community Integration Association to the
Special Education Advisory Committee for the term of the Board, commencing
February, 2015, as contained in Board Report B-3, dated February 23, 2015.
Superintendent Rogers advised that at the initial Board meeting held on December 1, 2015, the
Board approved the appointment of 10 community members and two Member-at-Large
members to the Special Education Advisory Committee (SEAC). Regulation 464/97 states that
Boards can select up to 12 members to sit on SEAC.
In January, 2015 it was brought to the board’s attention that another application had been
submitted within the deadline but had been sent to the wrong email address. This application
meets the requirements outlined in Regulation 464/97.
Carried
Information
Calendar of events
• March 3 Audit Committee training in Kingston.
Report from the chair
Chair Inch reported noted that he and several trustees and senior staff attended the celebration
of Larry Whitfield’s life last Saturday.
The chair also noted that on February 8 the District Survey closed and it is now in the hands of
researcher for analysis and reporting to be used in the new system plan.
Report from the Executive Committee
Chair Inch reported on the following items from the meeting of February 2, 2015:
• Board Policy review
• Role of the Trustee – the Communications Officer has developed some “Did you know . .
. “ comments that will be available on the website and included in school newsletters
Report from Operations and Finance Committee
Trustee Danes reported on the following items from the meeting of February 9, 2015:
• Capital Program financing through the Ontario Financing Authority (OFA)
• 2015-2016 Budget timelines
• 2014-2015 Board Policy review – Part B
• Letter to Ministry of Transportation regarding the eight lamp warning lights on buses
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES FEBRUARY 23, 2015
Page 5
Report from Program and Human Resources
Trustee Hall reported on the following items from the meeting of February 9, 2015:
• School year calendar
• 2014-2015 Board Policy review – Part B
Reports from Staff
2014-2015 Budget Timelines
Superintendent Miller presented Report No. C-1 which provides an overview of the 2015 -2016
budget development process and timelines. Senior administration developed a budget task
analysis with timelines that reflect the key milestones required to compile revenues and
expenditures in order to meet a Ministry deadline of June 30, 2015. Administration anticipates a
very challenging budget process given the provincial deficit, government restraint and continued
enrolment decline.
Superintendent Miller reviewed the steps outlined in the 2015-2016 Budget Task Analysis and
Timelines appendix and noted that by the end of March we should receive a funding indication
from the ministry. In April the budget will be refined before presenting to the Budget Committee
meetings in May for feedback from trustees. At the June 8 Budget meeting further budget
refinements will be made and a motion prepared for approval at the June 15 Board meeting.
Trustee questions, reports and proposals
Trustees reported on the following events they had attended:
• Parent information night at Queen Victoria School
• Global Awareness night at Centennial Secondary School
• “Taste of College” event at Loyalist College – secondary students were able to
experience college life and explore programs in skilled trades, health and bioscience.
Notice of Motion: 2014-2015 Board Policy Review – Part B
The chair read the following motion that will come forward at the March Public Board Meeting:
That the Executive Committee recommends that Hastings and Prince Edward
District School Board approve amendments to the following Board policies/forms
as outlined in appendices B, C, D, E, F, G, H, I, J, K, and L, and as contained in
Board Report C-3, dated February 23, 2015.
• Policy 03-C Student Representation on the Board
• Policy 03-F Trustee Expense Reimbursement
• Policy 03-G Hospitality
• Policy 11-A Committees of the Whole Board
• Policy 11-G Special Education Advisory Committee
• Policy 11-J Accessibility Committee
• Policy 11-K Parent Involvement Committee
• Policy 13 Appeals and Hearings Regarding Student Discipline
• Policy 13 Appeals and Hearings Regarding Student Discipline FORMS
• Policy 17 Transportation
• Policy 18 Learning Foundation
The director noted that this is a regular review process that happens each year. Current
amendments are included in the agenda package. Final revised policies will be brought forward
to the March Board meeting for approval.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES FEBRUARY 23, 2015
Page 6
Correspondence
None.
Adjournment
The meeting was adjourned at 7:46 p.m.
Chair
Secretary
Public Board Meeting
Report No. B-1
Page 1
March 23, 2015
Decision X
To:
Information
Chair and Members of Hastings and Prince Edward District School Board
From: Dwayne Inch, Chair, Executive Committee
Mandy Savery-Whiteway, Director of Education
Re:
Board Policy Review 2014-2015 – Part B
Purpose
To request that Hastings and Prince Edward District School Board approve revisions to the following
policies:
• Policy 03-C Student Representation on the Board
• Policy 03-F Trustee Expense Reimbursement
• Policy 03-G Hospitality
• Policy 11-A Committees of the Whole Board
• Policy 11-G Special Education Advisory Committee
• Policy 11-J Accessibility Committee
• Policy 11-K Parent Involvement Committee
• Policy 13 Appeals and Hearings Regarding Student Discipline
• Policy 13 Appeals and Hearings Regarding Student Discipline FORMS
• Policy 17 Transportation
• Policy 18 Learning Foundation
Background
According to Procedure 110 Board Policy Development and Review, board policies are reviewed
every three years to ensure they are still relevant and have been implemented effectively. Twentyseven policies required review in 2014/15. Fourteen policies were reviewed in the fall, two have been
deferred until September 2015, and the remaining eleven have been reviewed and are being brought
forward for approval. Minor revisions and updates were made to the policies listed above to comply
with legislation or regulations and to reflect current practice.
Board Policy No. 2 Governance By-Laws and Standing Rules requires that amendments to by-laws
shall be given in advance as a notice of motion and be confirmed by a two-thirds majority of all
members of the Board present at that meeting. A Notice of Motion was provided to the Board at the
February 23, 2015 meeting.
Current situation
The 11 Board policies/forms listed above have been reviewed by staff and administration and
revisions/updates have been incorporated into the appendices.
Trustees have been provided with the revised policies/forms for their review and feedback to the
Director of Education. The revised policies were provided as information at the Program and Human
Resources and Operations and Finance committee meetings on February 9. Through ongoing
discussions, trustee responses have been incorporated into the final policy revisions that are being
presented for approval.
Public Board Meeting
Report No. B-1
Page 2
March 23, 2015
Appendices
• Appendix A - 2014-2015 Board Policy Review Timeline
• Appendix B - Policy 03-C Student Representation on the Board
• Appendix C - Policy 03-F Trustee Expense Reimbursement
• Appendix D - Policy 03-G Hospitality
• Appendix E - Policy 11-A Committees of the Whole Board
• Appendix F - Policy 11-G Special Education Advisory Committee
• Appendix G - Policy 11-J Accessibility Advisory Committee
• Appendix H - Policy 11-K Parent Involvement Committee
• Appendix I - Policy 13 Appeals and Hearings Regarding Student Discipline
• Appendix J - Policy 13 Appeals and Hearings Regarding Student Discipline FORMS
• Appendix K - Policy 17 Transportation
• Appendix L - Policy 18 Learning Foundation
Recommendation
Moved:
M. Hall
Seconded: L. Kyle
That Hastings and Prince Edward District School Board approve amendments to the
following Board policies/forms as outlined in appendices B, C, D, E, F, G, H, I, J, K, and
L, and as contained in Board Report B-1, dated March 23, 2015.
• Policy 03-C Student Representation on the Board
• Policy 03-F Trustee Expense Reimbursement
• Policy 03-G Hospitality
• Policy 11-A Committees of the Whole Board
• Policy 11-G Special Education Advisory Committee
• Policy 11-J Accessibility Committee
• Policy 11-K Parent Involvement Committee
• Policy 13 Appeals and Hearings Regarding Student Discipline
• Policy 13 Appeals and Hearings Regarding Student Discipline FORMS
• Policy 17 Transportation
• Policy 18 Learning Foundation
Respectfully submitted,
Dwayne Inch, Chair
Executive Committee
Mandy Savery-Whiteway
Director of Education and Secretary of the Board
Board Report B-1
Appendix A
Page 1
March 23, 2015
2014-2015 Policy Review
Part B (Spring)
Description
Policy 01 Board Mission and Goals.pdf
Fall/Spring Review
Deferred until Fall 2015
Policy 02 By-Laws FORMS.pdf
Fall
Policy 03 Board Operations.pdf
Fall
Policy 03-B Electronic Meetings
Fall
Policy 03-C Student Representation on the Board
Policy 03-E Trustee Honoraria
Spring
Fall
Policy 03-F Trustee Expense Reimbursement
Spring
Policy 03-G Hospitality
Spring
Policy 03-H Filling Vacancies on the Board
Fall
Policy 03-J Board Review/Self-Evaluation
Fall
Policy 03 Operations FORMS.pdf
Fall
Policy 05 Director Job Description.pdf
Fall
Policy 06 Delegation of Authority.pdf
Fall
Policy 08 Board Members Code of Conduct.pdf
Fall
Policy 09 Role of Board Member.pdf
Fall
Policy 10 Duties of Chair and Vice-Chair.pdf
Fall
Policy 11-A Committees of the Whole Board
Spring
Policy 11-G Special Education Advisory Committee
Spring
Policy 11-J Accessibility Committee
Spring
Policy 11-K Parent Involvement Committee
Spring
Policy 11-M Ad Hoc Committees
Policy 13 Appeals and Hearings Regarding Student Discipline.pdf
Policy 13 Appeals and Hearings Regarding Student Discipline
FORMS.pdf
Policy 15 Student Enrolment School Capacity.pdf
Policy 16 Selection of Director.pdf
Fall
Spring
Spring
Deferred until Fall 2015
Fall
Policy 17 Transportation.pdf
Spring
Policy 18 Learning Foundation.pdf
Spring
Board Report B-1
Appendix A
Page 2
March 23, 2015
2014-2015 Board Policy Review Timeline
The following timeline has been set for the spring 2014-2015 Board Policy Review:
Spring: (Part B)
•
January, 2015 – Senior Administration to review policies
•
February 2, 2015 – Executive Committee for review and feedback
•
February 2015 – Special meeting of Executive Committee (if required) for final review
and recommendation to Board
•
February 23, 2015 – Notice of motion to Board for approval of revised/updated policies.
Board Report B-1
Appendix B
Page 1
March 23, 2015
POLICY NO. 3-C
BOARD OPERATIONS
Adopted
Last Reviewed
Review Date
March 26, 2001
November, 2012March,
2015
November, 2015March,
2019
STUDENT REPRESENTATION ON THE BOARD
1. OBJECTIVE
Hastings and Prince Edward District School Board is committed to involving students in the educational
decision-making process and supports student trustees as representatives of the interests of pupils within
the Board.
2.
DEFINITIONS
None
3.
POLICY STATEMENT
3.1
Student Involvement
The Board recognizes the benefits which accrue when students are involved in the educational
decision-making process. To enable students to participate in this manner, the position of student
trustee is established.
3.2
Student Perspectives
The Board expects that students who serve as student trustees shall bring student perspectives to
Board discussions; will develop as student leaders; will bring to the Board an increased awareness
of issues of concern to students; will assist the Board in determining student issues and student
opinion; and will foster effective communication between the Board and students.
3.3
Parameters for Student Representation
The Board shall provide for the appointment of two student trustees to the Board. This
representation shall be within the following parameters:
3.3.1
3.3.2
3.3.3
3.3.4
3.3.5
3.3.6
Representation shall be in accordance with the Education Act and attendant regulations.
Representatives shall be students enrolled in a secondary school within the jurisdiction of
the Board for the period of representation.
Representatives may participate in all public Board discussions and be recognized by the
chair, but shall not be entitled to a binding vote.
Representatives may participate in closed meetings of the Board, except when dealing with
the disclosure of intimate, personal or financial information in respect of a member of the
Board or committee, an employee or prospective employee of the Board or a pupil or his or
her parent or guardian.
A student trustee is not a member of the Board and is not entitled to exercise a binding
vote on any matter before the Board or any of its committees.
A student trustee is entitled to require that a matter before the Board or one of its
committees on which the student trustee sits be put to a recorded vote, and in that case
there shall be:
a) a recorded non-binding vote that includes the student trustee’s vote; and
b) a recorded binding vote that does not include the student trustee’s vote.
Hastings and Prince Edward District School Board
Policy Handbook
Page 7 of 25
Board Report B-1
Appendix B
Page 2
March 23, 2015
Board Operations
3.3.7
3.4
Board Policy No. 3
A student trustee is not entitled to move a motion, but is entitled to suggest a motion on any
matter at a meeting of the Board or of one of its committees on which the student trustee
sits, and if no member of the Board or committee, as the case may be, moves the
suggested motion, the record shall show the suggested motion.
Board and Committee Agenda Packages
The Board shall ensure that student trustees receive and review regular copies of the public
session of the Board and Board committee agenda packages in accordance with Board policy and
procedures.
4.
4.1
PROCEDURE
Student Senate
A student senate, composed of up to sixteen representatives in total, from secondary schools
within the jurisdiction of the Board, shall be formed and meet a minimum of four five times within
their term.
4.2
The Student Senate:
4.2.1
4.2.2
4.2.3
4.2.4
4.2.5
4.2.6
4.2.7
4.2.8
4.3
shall consist of two representatives from each secondary school unless otherwise provided
for within this procedure.
shall require students, in order to be eligible for this role, to meet the following criteria:
a) Students must be sixteen years of age or older and entering or enrolled in year 3 or 4 as
a full-time student at the secondary school or an exceptional pupil in a special education
program for whom the board has reduced the length of the instructional program on
each school day under subsection 3 (3) of Regulation 298 of the Revised Regulations of
Ontario, 1990 (Operation of Schools-General) made under the Act, so long as the pupil
would be a full-time pupil if the program had not been reduced.
b) Students should have achieved in a previous school year and maintained a minimum
average of 70% in all subjects.
c) Students should have demonstrated an interest and prior involvement in school and/or
community-based activities.
d) Students should be in and maintain good standing with regard to behaviour both at
school and in the community in order to present a positive role model to all students.
is a committee of student representatives responsible for the election of two students from
the student senate for appointment by the Board as student trustees for Board
consideration by no later than April 30.
shall be elected/selected on or by April 30 by a method decided upon by each secondary
school’s student council/principal.
Student senators shall serve for a term that begins after the election in April (no later than
April 30) and continue until the subsequent Student Senate election in April of the following
year.
the two student trustees shall be elected at the first meeting of student senate to be held
not later than April 30.
the student senate shall assist the student trustees in determining student issues, gathering
student opinion and communicating with students.
student trustees shall serve for the term of August 1 through to July 31.
Responsibilities of Student Trustees
Student trustees must be willing to commit the necessary time to attend meetings and perform
duties and responsibilities as follows:
Hastings and Prince Edward District School Board
Policy Handbook
Page 8 of 25
Board Report B-1
Appendix B
Page 3
March 23, 2015
Board Operations
4.3.1
4.3.2
4.3.3
4.3.4
4.3.5
4.3.6
4.3.7
4.3.8
4.3.9
4.3.10
4.3.11
4.4
Board Policy No. 3
to regularly attend all public Board meetings;
to be knowledgeable about and be willing to comply with Board policies and procedures;
to respect the provisions in the Board’s Trustee Code of Conduct.
to attend and participate in standing committees whenever possible;
to serve as the student liaison representatives to the student senate;
to consult with and to keep the student senate informed about Board issues of interest
and concern to students;
to represent the views of the student senate when participating in Board discussions;
to demonstrate confidentiality and discretion at all times; and
to undertake a mentoring role with the incoming student senate.
Even though student trustees are not members of the Board, they will have the same
opportunity for participation at meetings of the Board or committees of the Board as
granted to elected Board members.
If attendance is not possible, the director of education shall be notified. Attendance of the
student trustees does not affect the quorum.
Mentor/Advisor
4.4.1
The vice-chair of the Board and the director of education shall serve as mentors/advisors
to the student trustees. Further, the director of education and vice-chair shall serve as the
mentors/advisors to the student senate.
4.4.2
Orientation for the newly-selected student trustees shall be provided by the vice-chair of
the Board and the director of education prior to the regular meeting of the Board in
September. During their term, student trustees may request additional information or
assistance, as required.
4.4.24.4.3
A staff advisor will be appointed by the Superintendent of Curriculum Services to
support student trustees and the student senate.
4.5
Term of Office
4.5.1
4.5.2
4.5.3
4.5.4
4.6
The term of office for student trustees shall be August 1 to July 31 with the student
trustees commencing office following their election by the student senate and approval by
the Board.
Student trustees shall normally occupy the position for a one-year term only.
Notwithstanding paragraph 4.5.2, a student trustee can stand for re-election for one
further one-year term providing he/she continues to meet all qualifying requirements.
In the event of a student trustee being elected for a second term, the secondary school in
which that student is registered will be entitled to name a third representative to the
student senate.
Vacancies
In the event that one or more of the student trustees is not able to complete the term of office, the
student senate shall elect a replacement for Board approval at the next regularly scheduled Board
meeting.
4.7
Budget
4.7.1
4.7.2
The student senate, at its first meeting shall set the budget for the upcoming year at an
amount not exceeding the amount allotted by the Ministry in the student focussed funding
model for the purpose of student representation.
The setting of the budget will take into account the following: cost of attendance at
student senate and Board and committee meetings; membership fee in the Ontario
Student Trustees Association; attendance at OSTA meetings and workshops and other
Hastings and Prince Edward District School Board
Policy Handbook
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Appendix B
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Board Operations
Board Policy No. 3
related conferences; student senate activities (i.e. Youth Forum) and any other costs
associated with the operation of the student senate.
4.8
Reimbursement of Expenses
4.8.1
4.8.2
4.9
Student trustees shall receive an honorarium of $2,500.00 to be provided to the student
trustee at the June meeting of the Board in the year in which they served.
Student trustees and other members of the student senate will be reimbursed for their
out-of-pocket expenses reasonably incurred in connection with carrying out their duties
and responsibilities. Such reimbursement of expenses shall be in accordance with the
same rules that govern the reimbursement of elected Board members’ expenses.
Community Involvement Hours and Cooperative Education Credit
4.9.1
Due to the time commitment inherent in the position as student trustee, the student
trustees may submit a request to the principal prior to the commencement of their
participation to be considered eligible to earn a Cooperative Education credit and/or have
hours recognized toward the community involvement requirement of the Ontario
Secondary School Diploma. Students wishing to pursue a Cooperative Education credit
must notify their principal in advance of the start of the semester and be willing to complete
the associated requirements for the credit.
4.9.2
The principal, at his/her discretion, will determine such eligibility.
Legal References:


Education Act, section 55 Student Trustees
Ontario Regulation 7/07 Student Trustees
Board References:

Board Policy No. 2 - Governance By-Laws and Standing Rules
Hastings and Prince Edward District School Board
Policy Handbook
Page 10 of 25
Board Report B-1
Appendix C
Page 1
March 23, 2015
BOARD OPERATIONS
POLICY NO. 3-F
Adopted
Last Reviewed
Review Date
February 28, 2000
November, 2012March
2015
November, 2015March
2018
TRUSTEE EXPENSE REIMBURSEMENTFOR BOARD MEMBERS
1.
OBJECTIVE
Hastings and Prince Edward District School Board shall provide equipment and support services
required by board members to carry out their responsibilities as members of the board.
In addition, it will reimburse board members for workshop and conference activities and specified
out-of-pocket expenses incurred in carrying out their duties.
2.
DEFINITIONS
Ontario Public School Boards’ Association (OPSBA)
The Ontario Public School Boards’ Association represents public district school boards by helping
member boards fulfill their mandates and providing a voice for public education in Ontario.
Board Business
Includes the following events:
a) trustee board member association meetings or events
b) board and board committee meetings
c) events or professional development that allow trustees board members to become
knowledgeable and remain current with educational trends and directions.
3.
PROCEDURE
3.1
Equipment
3.1.1
Board members will be provided with the following equipment and associated services throughout
their term of office:
a) home based computer (desktop or laptop) and printer/fax
b) paper shredder
c) high speed internet service
d) office software
In addition, the chair of the board will be provided with a wireless communication device.
3.1.2
Any Board member, upon filing a written request with the Board secretary, will be provided with a
mobile communication device. A mobile communication device will be provided upon filing a
written request with the Board secretary.
3.1.3
3.1.3 All equipment and services will adhere to board technology and updates will follow our
administrative systems upgrade cycle.
3.1.33.1.4
All standards and equipment and services be returned to the board at the end of the
member’s term of office.
3.2
Support Services
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Appendix C
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Board Operations
Board Policy No. 3
3.2.1
Board members will have access to the following services as required to carry out their duties
throughout their term of office:
a) administrative support through the director of education’s office
b) photocopying
c) business cards and/or board identification
d) consumable supplies for home office
e) board courier delivery as required
3.3
Travel on Board Business
3.3.1
Reimbursable expenditures are those that relate directly to board business. Disputes about the
eligibility of any expense shall be directed to the senior business official who will reference the
Broader Public Sector Expense Directive. If the issue is not resolved at this level, the dispute will
be referred to an external member of the Audit Committee. If a satisfactory resolution is not
reached, then the affected party shall contest the decision during a public session of the board.
3.3.2
Board members may be reimbursed for travel expenses incurred while on board business. For
the purpose of distance calculations, trustees’ working base shall be their home.
3.3.3
Travel authorization guidelines and rates of reimbursement for the authorized use of personal
vehicles on board business are described in Administrative Procedure 510 – Travel Expense
Reimbursement.
3.3.4
Board members working within the board’s jurisdiction will be eligible for reimbursement of
transportation costs at the board approved rate.
3.3.5
Board members travelling outside the board’s jurisdiction are eligible for reimbursement of costs.
Guidelines related to hotel room charges, meals, transportation and other travel costs are
included in Administrative Procedure 510.
3.3.6
Cash advances for travel may be provided to trustees board members who are unable to use
their own credit. This policy is attentive to the unique circumstances of student trustees.
3.3.7
Claims for reimbursement must be made using Form F510-1 Travel and Expense Claims. The
claimant must sign and date the form and attach all original receipts. Credit/debit slips must be
accompanied by the original receipts. The purpose of the trip must be stated and the specific
budget code recorded.
3.3.8
The chair of the Board approves payment of individual trustee claims, thereby certifying that they
meet the requirements of policy 3-F. The senior business official approves the chair of the
Board’s expense claims, thereby certifying they meet the requirements of policy 3-F.
3.4
Workshops and Conferences
3.4.1
Ontario Public School Boards’ Association events such as the annual business meetings,
regional meetings, the labour relations symposium and/or executive/committee meetings are
charged to the OPSBA travel account.
3.4.2
The budget amount for workshop and conference expenditures is set annually by the Board
through the budget process and is to be divided equally among board members. Board members
may transfer funds to the conference account of another Board member in order to address an
identified need.
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Policy Handbook
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Appendix C
Page 3
March 23, 2015
Board Operations
Board Policy No. 3
3.4.3
Board members may attend educational conferences, conventions or workshops to become
knowledgeable and remain current with educational trends and directions.
3.4.4
Advance discounts should be realized on registration fees where possible.
3.4.5
Workshop and conference expenditures may include:
a) course, conference or workshop registration
b) travel to the event as outlined in Administrative Procedure 510
c) standard hotel accommodation as outlined in Administrative Procedure 510
d) meals for the registrant not included in the registration fee as outlined in Administrative
Procedure 510.
3.4.6
For out-of-district travel to workshops and conferences, distance calculations for workshop and
conference expenditures will be calculated based on the lesser of the distance from the
Education Centre or the individual’s place of residence.
3.4.7
During the school year in which an election is held, twenty-five (25) per cent of the annual
allocation will be allotted to trustees. Once the new board is sworn in, the remaining seventy-five
(75) per cent will be released.
3.4.8
It is the responsibility of the Operations and Finance Committee to monitor the individual
accounts that make up the total board’s budget for these expenditures.
3.5
Reporting
3.5.1
All board member expenditures will be reviewed monthly by the Operations and Finance
Committee.
Legal References:



Education Act, section 191 Honoraria and Travel Expenses; section 234 Legislative Grants
Ontario Regulation 357/06 Honoraria for Board Members
Broader Public Sector Expense Directive
Board References:




Board Policy No.2 Governance By-Laws and Standing Rules
Board Policy No. 3-G: Hospitality
Administrative Procedure 510 Travel Expense Reimbursement
Form F510-1 Travel and Expense Claims
Hastings and Prince Edward District School Board
Policy Handbook
Page 17 of 25
Board Report B-1
Appendix D
Page 1
March 23, 2015
POLICY NO. 3-G
Adopted
Last Reviewed
BOARD OPERATIONS
Review Date
March 26, 2007
November, 2012March
2015
November, 2015March
2018
HOSPITALITY
1.
OBJECTIVE
Hastings and Prince Edward District School Board supports the provision of approved hospitality
expenses incurred on behalf of the Board to foster the development of partnerships and
community relationships. The Board actively partners with individuals, communities and
organizations to build engaging learning environments.
2.
DEFINITIONS
Hospitality - The provision of food, beverages, accommodation, transportation or other amenities
at Board expense. Hospitality does not include functions offered soleysolely for the benefit of
employees or people engaged to work for the Broader Public Sector organization or any Ontario
Government Ministry.
3.
PROCEDURE
3.1
Reimbursement of Expenses
Reimbursement is subject to the following parameters:
3.1.1
3.1.2
3.1.3
3.1.4
3.2
Approval of the director of education or a supervisory officer is required prior to incurring
hospitality expenditures.
Hospitality should be extended in an economical, consistent and appropriate way when it will
facilitate Board business or is desirable as a matter of courtesy.
Reimbursement for the reasonable cost of alcohol is permitted for formal events with advance
consultation at committee or Board. The cost of alcoholic beverages should not exceed the cost
of the food.
Token gifts of appreciation valued up to $50.00 may be extended to persons in exchange for
donated services. Gifts above $50.00 must be approved by the director or chair of the Board as
appropriate.
Consultants and Other Contractors
In no circumstances are hospitality, incidental or food expenses considered as allowable
expenses for consultants and contractors in any contract between the board and a consultant
or contractor. Reimbursement for allowable expenses can be claimed and reimbursed only
when the contract specifically provides for it.
3.3
Reporting
3.3.1
Claims for reimbursement must be made using Form F510-1 Travel and Expense Claims or
through the employee’s purchasing card statement, if applicable. The claimant must sign and
date the form and attach all original receipts. Credit/debit slips must be accompanied by original
receipts. All hospitality expense claims will be reviewed by the director of education/chair of the
Board, as appropriate.
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Appendix D
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March 23, 2015
Board Operations
3.3.2
Board Policy No. 3
The following information must be submitted on the expense report:
a)
b)
c)
d)
the form of hospitality (meal, reception, refreshments, etc.);
name and location of event;
names of individuals entertained, titles and employer; and
budget code to be charged.
Legal References:

Broader Public Sector Expense Directive
Board References:




Board Policy No. 1 - Board Mission and Goals
Board Policy No. 4 - Corporate Board Job Description
Board Policy No. 5 - Director of Education Job Description
Form F510-1 - Travel and Expense Claims
Hastings and Prince Edward District School Board
Policy Handbook
Page 19 of 25
Board Report B-1
Appendix E
Page 1
March 23, 2015
STANDING COMMITTEE
POLICY NO. 11- A
Adopted
Last Revised
Review Date
May 26, 2008
November 2012March
2015
November 2015March
2018
COMMITTEE OF THE WHOLE BOARD
1. PURPOSE
When it is required by law or when the Board, on motion of a member, decides that it would be
appropriate to discuss a matter in the Committee of the Whole Board, the Board, by resolution, shall
move into a Committee of the Whole Board meeting for a closed session.
2.
POWERS AND DUTIES
2.1
Discussion in the Committee of the Whole Board shall be strictly limited to the subject referred to
the Committee of the Whole Board.
2.2
The Committee of the Whole Board shall, at the conclusion of its business and on a motion of one
of its members duly resolved, rise and report its findings to the Board, which shall deal with such
report in the same fashion as any committee report.
3. MEMBERSHIP
All members of the Board are voting members of the Committee of the Whole Board.
4.
MEETINGS
4.1
Meetings of the Committee of the Whole Board may be in public or closed session. The reasons for
the closing of certain meetings are set out in the Education Act.
4.2
Regular meetings of the Board include a Committee of the Whole Board meeting in closed session
at 6:00 p.m. on the fourth Monday of each month, with the exceptions noted in Board Policy No. 2
Governance By-Laws and Standing Rules.
4.3
Preparation and distribution of the notice of meetings, agenda and minutes shall be as for regular
and special meetings of the Board.
4.4
The vice-chair or designate shall be the chair of the Committee of the Whole Board in closed
session and shall preside at all meetings of this committee. The chair of the Board shall be the
chair of the Committee of the Whole Board in open session.
Legal References:
Education Act, sections 170-171 Duties and Powers of Boards; section 207 Open and Closed Meetings
Board References:


Board Policy No. 2 - Governance By-Laws and Standing Rules
Board Policy No. 3 - Board Operations
Hastings and Prince Edward District School Board
Policy Handbook
Page 4 of 38
Board Report B-1
Appendix F
Page 1
March 23, 2015
STATUTORY COMMITTEE
POLICY NO. 11- G
Adopted
Last Revised
Review Date
May 26, 2008
November 2012March
2015
November, 2015March
2018
SPECIAL EDUCATION ADVISORY COMMITTEE
1.
PURPOSE
The purpose of the Special Education Advisory Committee is to act in an advisory capacity to the Board
on Special Education matters. All appointments to the Special Education Advisory Committee will be
guided by Board Policy No. 1 Board Mission and Goals.
Hastings and Prince Edward District School Board (the Board) is a system of character that supports the
success of each student through effective community relationships, and safe, respectful, inclusive
learning and working environments. The Board is committed to establishing and maintaining effective
partnerships and committees through mutual respect and cooperation. Under the Education Act, the
Board is required to establish a Special Education Advisory Committee (SEAC).
2.
POWERS AND DUTIES
2.1
The powers and duties of the Special Education Advisory Committee are mandated by Ontario
Regulation 464/97. The committee may make recommendations to the Board on any matter
affecting the establishment, development and delivery of Special Education programs and services
for exceptional students of the Board.
2.2
Under the authority of the Board and in accordance with the Education Act, the SEAC may advise
the Board in such areas of Special Education as follows:
a)
b)
c)
d)
e)
f)
the delivery model;
program development;
identification and assessment of special needs;
transportation practices;
interaction with other boards or committees in related areas; and
any other matter in special education as requested by the Board.
2.3
The committee shall facilitate the exchange of information and ideas among the committee
members representing the local associations/local agencies, the director or designate(s), and the
corporate Board.
2.4
The Special Education Advisory Committee will participate in the Board’s annual review of the
Special Education Plan in accordance with Ontario Regulation 306 Special Education Programs
and Services.
2.5
The committee will participate in the Board’s annual budget process as that process relates to
Special Education.
2.6
The committee shall review the financial statements of the Board as those statements relate to
Special Education.
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Policy Handbook
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Appendix F
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March 23, 2015
Committees of the Board
Board Policy No. 11
3.
MEMBERSHIP
3.1
Voting members of the Special Education Advisory Committee are appointed as follows:
3.1.1
two members and one alternate member for each, appointed by the Board from among its own
members;
one representative of the Mohawks of the Bay of Quinte in accordance with the legislation;
one representative from any local association who has nominated a member and any local
agency who has nominated a member, not to exceed twelve, in the area of jurisdiction of the
Board, and appointed by the Board;
one alternate for each representative of a local association/local agency, nominated by each local
association/local agency and appointed by the Board; and
if the Board so chooses, up to two members appointed by the Board who are not representatives
of a local association/local agency, are not members of the Board or another committee of the
Board that is appointed by the Board.
3.1.2
3.1.3
3.1.4
3.1.5
3.2
Each of the persons appointed under paragraphs 3.1.2, 3.1.3, 3.1.4 and 3.1.5 above shall have
the qualifications required for being a member of the Board that appointed them.
3.3
The Board shall establish membership of the Special Education Advisory Committee at the
inaugural meeting of the Board during an election year. Members of this committee will hold office
for the duration of the Board that appoints them.
3.4
A member of or alternate member for a member of the Special Education Advisory Committee
vacates his or her seat if he or she:
a) is convicted of an indictable offence;
b) absents himself or herself from three consecutive meetings without being authorized
by resolution entered in the minutes;
c) ceases to hold the qualifications to be appointed to the committee or ceases to hold
the qualifications to be appointed as an alternated.
3.5
The Board shall, if a seat or position on the Special Education Advisory Committee becomes
vacant, appoint a qualified person to fill the vacancy for the remainder of the term of the person
whose seat or position has become vacant.
3.6
Nominations by local associations/local agencies apply with respect to appointments.
3.7
Where a seat of a member is vacant and has not yet been filled, the alternate for the member, if
there is an alternate, shall act in the member’s place.
3.8
A member of senior administration will act as the administrative liaison to the committee and will
be responsible for minutes for the committee, but is not a voting member.
3.9
At the completion of the terms of office of the SEAC members, the Hastings and Prince Edward
District School Board shall advertise in the local papers for representation from the local
associations/local agencies and for members at large for the next term of the Board.
Hastings and Prince Edward District School Board
Policy Handbook
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Appendix F
Page 3
March 23, 2015
Committees of the Board
4.
Board Policy No. 11
MEETINGS
The Special Education Advisory Committee will meet regularly, at least ten times over the school year.
Unless ruled otherwise by the chair, these meetings will be open to the public.
5.
5.1
PROCEDURES
Election of Chair and Vice-Chair
At the first meeting of the Special Education Advisory Committee after the Board’s initial meeting, a
chair and a vice-chair shall be elected. Any voting member of the SEAC is eligible for election.
5.2
Meeting Conducted by Chair
The meeting will be conducted by the chair under the same procedures as the Board uses. All
members shall have access to, and become familiar with, the Board policies. In the absence of the
chair, the vice-chair or designate shall preside at the meeting.
5.3
Agenda of Meeting
The chair, in collaboration with the supervisory officer responsible for Special Education, will
determine the agenda for each meeting, its scheduling and location, and ensure that committee
members are appropriately informed of such details.
5.4
Quorum
A quorum shall consist of a simple majority of the voting members of the committee.
5.5
Meeting Content
The meetings will be concerned, in addition to other items, with:
a) discussions of existing programs and services and current practices; and
b) suggestions for enhancement of existing programs and services.
5.6
Recommendation to the Board
Before making a decision on a recommendation of the SEAC, the Board shall provide an
opportunity for the committee to be heard before the Board and before any committee of the Board
to which the recommendation is referred.
5.7
Individual/Personal or Staffing Concerns
The committee shall not address individual/personal or staffing concerns, as this is the
responsibility of the director of education or designate.
5.8
Contact with School Personnel
For the purposes of the committee functioning, all contact with school personnel shall be channeled
through the supervisory officer responsible for Special Education.
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Appendix F
Page 4
March 23, 2015
Committees of the Board
5.9
Board Policy No. 11
Contact with the Board
For the purposes of the committee functioning, contact with the Board or its standing committees
shall be channeled through the chair of the SEAC and the supervisory officer responsible for
special education.
Legal References:



Education Act: section 57.1 Special Education Advisory Committees
Ontario Regulation 306 Special Education Programs and Services
Ontario Regulation 464/97 Special Education Advisory Committees
Board References:


Board Policy No. 1 - Board Mission and Goals
Board Policy No. 2 - Governance By-Laws and Standing Rules
Hastings and Prince Edward District School Board
Policy Handbook
Page 17 of 38
Board Report B-1
Appendix G
Page 1
March 23, 2015
BOARD POLICY NO. 11-J
STATUTORY COMMITTEE
Adopted
Last reviewed
Review date
November 2012
March 2015
November
2015March 2018
ACCESSIBILITY ADVISORY COMMITTEE
1. PURPOSE
The Accessibility Advisory Committee will review on an annual basis the school board’s Annual
Accessibility Plan required by legislation under the Accessibility for Ontarians with Disabilities Act
(AODA), the Ontarians with Disabilities Act (ODA) and regulations under the Acts.
The purpose of the AODA and ODA is to improve opportunities for people with disabilities and to provide
for their involvement in the identification, removal and prevention of barriers to allow for their full
participation in life within the province. To this end, the Act requires school boards to prepare an Annual
Accessibility Plan, to consult with people with disabilities in the preparation of the plan, and make the plan
public.
The Accessibility Advisory Committee will review on an annual basis the school board’s Annual
Accessibility Plan required by legislation under the Accessibility for Ontarians with Disabilities Act
(AODA), the Ontarians with Disabilities Act (ODA) and regulations under the Acts.
2. DEFINITIONS
Accessibility standard: an accessibility standard made by regulation including: accessibility standards
for customer service; integrated accessibility standards (information and communications, employment
standards, transportation); built environment
Barrier: anything that prevents a person with a disability from fully participating in all aspects of society
because of his or her disability, including a physical barrier, an architectural barrier, an information or
communications barrier, an attitudinal barrier, a technological barrier, a policy or a practice.
Disability:
(a) any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily
injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes
mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination,
blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or
physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or
device.
(b) a condition of mental impairment or a developmental disability.
(c) a learning disability, or a dysfunction in one or more of the processes involved in understanding or
using symbols or spoken language.
(d) a mental disorder.
(e) an injury or disability for which benefits were claimed or received under the insurance plan
established under the Workplace Safety and Insurance Act, 1997; (“handicap”).
3. POWERS AND DUTIES
3.1. Each year the committee shall meet to review and revise the Annual Accessibility Plan including
the following legislated items:
(a) prepare an accessibility plan
(b) consult with persons with disabilities and others in preparing the plan
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Appendix G
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March 23, 2015
Committees of the Board
Board Policy No. 11
(c) the accessibility plan shall address the identification, removal and prevention of barriers to
persons with disabilities in the organization’s by-laws, if any, and in its policies, programs,
practices and services
(d) report on the measures the organization has taken to identify, remove and prevent barriers to
persons with disabilities
(e) report on the measures in place to ensure that the organization assesses its proposals for bylaws, policies, programs, practices and services to determine their effect on accessibility for
persons with disabilities
(f) report on the by-laws, policies, programs, practices and services that the organization will
review in the coming year in order to identify barriers to persons with disabilities
(g) report on the measures that the organization intends to take in the coming year to identify,
remove and prevent barriers to persons with disabilities
(h) all other information that the regulations prescribe for the purpose of the plan
(i) make the accessibility plan available to the public
(j) provide awareness training and other duties as outlined in the standards
4. MEMBERSHIP
4.1. One trustee Board member and an alternate will be appointed to the Accessibility Advisory
Committee annually to participate with administrative staff to review the plan.
4.2. Administrative staff from various departments will be appointed by the director or designate to
participate on the Accessibility Advisory Committee.
4.3. The Accessibility Advisory Committee will invite employee groups to appoint persons to participate
on the Committee to ensure broad representation of persons with disabilities and knowledge of
pertinent issues.
4.4. The director or designate will appoint a chair for the committee annually.
5. MEETINGS
Committee meetings will be called by the chair on an annual basis to ensure a final draft plan is complete
for approval by the Board prior to September of the following school year.
Legal References:



Education Act
Accessibility for Ontarians with Disabilities Act (AODA)
Ontarians with Disabilities Act (ODA)
Hastings and Prince Edward District School Board
Policy Handbook
Page 30 of 38
Board Report B-1
Appendix H
Page 1
March 23, 2015
STATUTORY COMMITTEE
POLICY NO. 11- K
Adopted
Last Revised
Review Date
November, 2012
March 2015
November, 2015March,
2018
PARENT INVOLVEMENT COMMITTEE
1.
PURPOSE
The purpose of a Parent Involvement Committee is to support, encourage and enhance parent
engagement at the board level in order to improve student achievement and well-being. The Parent
Involvement Committee shall achieve its purpose by:
 providing information and advice on parent engagement to the board;
 communicating with and supporting school councils of schools of the board; and
 undertaking activities to help parents of pupils of the board support their children’s learning at
home and at school.
The Parent Involvement Committee (PIC) is a formal structure and an important advisory body. The
Parent Involvement Committee, along with school councils, encourages parent involvement at the local
and regional levels through a grassroots approach. Hastings and Prince Edward District School Board is
committed to working collaboratively with the Parent Involvement Committee to increase parent
involvement in their children's education, to improve student achievement and well-being and to increase
confidence in public education.
2.
DEFINITIONS
Board – Board of Trusteesmembers of the Board
Director – the director of education or designate
Parent – a parent or guardian of a student who is enrolled in Hastings and Prince Edward District School
Board
Parent member – a parent who is elected or appointed to the Parent Involvement Committee in
accordance with the by-laws of the committee
Community member – a member of the broader community who is elected or appointed to the Parent
Involvement Committee in accordance with the by-laws of the committee
3.
POWERS AND DUTIES
3.1
The Parent Involvement Committee is established in accordance with Ontario Regulation 612/00 of
the Education Act as amended by Ontario Regulation 330/10 and in accordance with Board policy
3.2
The Parent Involvement Committee shall:
a) develop strategies and initiatives that the school board or and director of education could use
to effectively communicate with parents and to effectively engage parents in improving student
achievement and well-being;
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b)
c)
d)
provide advice on ways to use the strategies and initiatives;
communicate information from the Ministry to school councils and parents;
work with school councils, and through the director of education or designate, with employees
of the board to:
 share effective practices to help engage parents, especially parents who may find
engagement challenging, in their children’s learning;
 identify and reduce barriers to parent engagement;
 help ensure that schools create a welcoming environment for parents, and
 develop skills and acquire knowledge that will assist the Parent Involvement Committee
and school councils with their work; and
e) determine, in consultation with the board’s director of education or designate and in keeping
with the board’s policies, how funding, if any, provided under the Education Act for parent
involvement is to be used.
3.3
a)
b)
c)
d)
e)
f)
g)
h)
3.4
4.
The Parent Involvement Committee shall make by-laws, in accordance with Ontario Regulation
612/00, as amended:
specifying the number of parent members to be appointed or elected to the committee, governing
the process of appointment or election of parent members and governing the filling of vacancies
in parent membership;
specifying the number of community representatives, up to three, to be appointed to the
committee, and governing the process of appointment, length of the term of office and the filling
of vacancies in of community representatives;
governing the election of members of the committee to the offices of chair or co-chair, and any
offices provided for in the by-laws, and governing the filling of vacancies in the offices of the
committee;
specifying the number of parent members of the committee that will hold office for one year and
the number of parent members that will hold office for two years;
specifying how many, if any, of the persons listed in section 4.2 may be appointed by the board to
the committee;
specifying the length of the term of office for the community members and the members
appointed by the board, if any;
establishing rules respecting conflicts of interest of the members of the parent involvement
committee, and;
establishing a process for resolving conflicts internal to the committee, consistent with any conflict
resolution policies of the board.
The Parent Involvement Committee may make by-laws governing the conduct of the committee’s
affairs.
MEMBERS
4.1
The Parent Involvement Committee shall include the following;
a)
b)
c)
d)
The number of parent members as specified in the by-laws of the committee
The director of education, or designate.
One member of the Board, appointed at the annual/initial meeting in December.
Community representatives as specified in the by-laws of the committee up to a maximum of
three.
4.2
Members of the committee shall be appointed or elected before November 15 of the school year at
the Annual General Meeting of the Parent Involvement Committee.The board may appoint one or
more of the following individuals to the Parent Involvement Committee, subject to the by-laws of the
committee:
one principal of an elementary school of the board;
one principal of a secondary school of the board;
a)
b)
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c)
d)
4.2e)
Board Policy No. 11
one teacher employed, other than a principal or vice-principal, in an elementary school of the
board;
one teacher employed, other than a principal or vice-principal, in a secondary school of the board;
and/or
one person employed by the board, other than a principal, vice-principal or teacher.
4.3
Parent and community members shall be appointed or elected, in accordance with the by-laws of
the committee.Members shall be appointed or elected to the Parent Involvement Committee as
follows:
a)
The member of the Board shall be appointed at the annual/initial meeting of the Board held in
December.
b)
Other members shall be appointed or elected before November 15 of the school year.
4.3c) Parent and community members shall be appointed or elected at the Annual General Meeting of
the Parent Involvement Committee, in accordance with the by-laws of the committee.
4.4
The number of parent members will be specified in the Parent Involvement Committee by-laws
however the parent members must constitute a majority of the members of the committee.
4.5
Only parent members and community members are entitled to vote.
5.
TERM OF OFFICE
5.1
The term of office for parent and community members shall be one or two years, as determined by
the Parent Involvement Committee by-laws. A member of a committee may be reappointed or reelected to the committee for more than one term unless otherwise provided in the by-laws of the
committee. The term of office of some of the parent members of a parent involvement committee
shall be one year and the term of office of some of the parent members shall be two years, as
provided in the by-laws of the committee.
5.2
The term of office for the trustee representative shall be one year from the annual/initial meeting of
the Board.
6.0
MEETINGS
6.1
The Parent Involvement Committee shall meet a minimum of four times through the school year.
Additional meetings will be determined by the chair or co-chairs in consultation with the director or
designate.
6.2
A meeting of a Parent Involvement Committee cannot be held unless,
a) the majority of the members present at the meeting are parent members;
b) the director of education, or the person designated under subsection 4.1.2 is present; and
c) the trustee Board member representative or designate is present.
6.2
The meetings will be conducted by the chair or co-chair under the same procedures as other
committees of the Board., and in accordance with the by-laws of the committee.
6.3
All meetings of the Parent Involvement Committee are open to the public.
7.0 7.0 SUMMARY OF ACTIVITIES
7.1 The Parent Involvement Committee shall annually submit a written summary of the
committee’s activities to the chair of the Board and to the director of education.
7.2 The director of education, or designate shall:
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a) provide a summary of activities to the school councils of the schools of the board; and
b) post the summary of activities on the board website.
Legal References:


Ontario Regulation 612/00, Education Act, as amended by Ontario Regulation 330/10, Education Act
Making a Difference, A Practical Handbook for Parent Involvement Committee Members, 2012
Board References:



Board Policy No. 1 – Board Mission and Goals
Administrative Procedure 176- Parent Involvement Committee (PIC) By-Laws
Administrative Procedure 175 - School Councils
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BOARD POLICY NO. 13
Adopted
Last Revised
Review Date
February 1, 2008
March 2015
March 2018
APPEALS AND HEARINGS REGARDING STUDENT DISCIPLINE
SUSPENSION APPEALS AND EXPULSION HEARINGS
1.
PURPOSE
This policy describes the processes to be followed for appeals and hearings regarding student discipline.
The Board recognizes the importance of a progressive discipline approach that uses a continuum of
interventions, supports and consequences to address student behaviour that is contrary to the provincial,
Board and districtschools’ Codes of Conduct.
The Board recognizes that principals or their designates are responsible for maintaining proper order and
discipline in schools, and that students are responsible to the principal or their designates for their
conduct. All students and staff members should be able to learn and work in a safe, caring and accepting
environment. The bBoard realizes that, in some circumstances, positive practices may not be effective or
sufficient to address inappropriate student behaviour. In such cases, the bBoard supports the use of
consequences. The consequences may include, where necessary, suspension and expulsion in
accordance with the terms of the Education Act, Regulations, and administrative procedures developed by
the director of education.
The Board recognizes its duties and powers to decide upon appeals of student suspensions and
principals’ or their designate’s recommendations for expulsion. In exercising these duties and powers,
the bBoard interprets the provisions of the Education Act and Regulations in a broad and liberal
manner consistent with the Human Rights Code.
The Board authorizes a Discipline Committee of no fewer than three (3) board members to conduct
appeals of student suspensions and expulsion hearings. The bBoard formally delegates to the Student
Discipline Committee the powers set out in the Education Act, Regulations under the Act, and the
Statutory Powers Procedure Act to implement any appropriate order and to make decisions on behalf of
the bBoard.
2. DEFINITIONS
The following definitions apply for the purposes of this policy.
Adult Student: An adult student is 18 years of age or older, or 16 or 17 and has removed himself or
herself from parental control.
Appeal: An appeal of a suspension does not stay the suspension. The appeal may result in orders by
the Student Discipline Committee as set out in section 10 of this policy.
Appellant: The appellant is the parent or guardian of a student who is not an adult or the adult student
who appeals a suspension.
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Daily Care: A person with daily care is an adult person who is not the custodial parent or guardian of a
student who is less than 18 years old, but is a person who cares for the student on a daily basis and is
known by the school to provide daily care; for example, a grandparent, aunt, uncle, older brother or sister.
Student Discipline Committee: The Student Discipline Committee is a committee of at least three
members of the board designated to determine suspension appeals and recommendations for expulsion.
Expulsion: A school expulsion is an expulsion from the school of the bBoard that the student was
attending at the time of the incident. A board expulsion is an expulsion from all schools of the
bBoard.
Expulsion Program: A range of supports provided by the school boardBoard and designed to address
individual student needs which may include academic programming, social/emotional supports and other
relevant programming.
Expunged: Remove from file and return to parent and/or studentthe Ontario Student Record electronically
and in paper format.
Parent: A reference to “parent” in this policy refers to both parents if applicable or to a guardian or
guardians. Parent means the custodial parent or guardian of a minor child who is not an adult student.
Parties: The parties to a suspension appeal or an expulsion hearing are the parent or adult student and
the principal or designate.
Suspension: A short-term suspension means a suspension from school of no less than one school day
and no more than five school days. A long-term suspension means a suspension of six or more school
days. The maximum duration of a suspension is twenty school days.
A. SUSPENSION APPEAL BEFORE THE STUDENT DISCIPLINE COMMITTEE
3.
NOTICE OF SUSPENSION APPEAL
3.1
The parent or adult student who intends to appeal a suspension (the appellant) must give written
notice of this intention within ten (10) school days of the commencement of the suspension. The
appeal must be made in writing to the appropriate superintendent of education.
3.2
The notice of appeal must include a written statement specifying the nature of the disagreement
with the principal’s or designate’s decision. This statement will describe whether the appellant
disagrees with the principal’s or designate’s finding that the student committed an infraction for
which the student must be suspended or with the duration of the suspension imposed by the
principal or designate, or both. The statement must set out the reasons why the appellant
disagrees with the decision of the principal or designate.
3.3
At the time of receiving notice of the intention to appeal the suspension, the superintendent will
notify the principal and director of education. The superintendent will inform the chair of the board
and set a date for the appeal hearing bybefore the Student Discipline Committee within fifteen (15)
school days of receiving the notice of intention to appeal, unless the parties agree to an extension.
4.
4.1
EFFORT TO RESOLVE DISPUTE
Although the Education Act makes provision for this appeal of a suspension to the Student
Discipline Committee of the board, every reasonable effort should be made to resolve such a
dispute before it is formalized in an appeal before the boardCommittee.
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4.2
5.
5.1
5.2
5.3
5.4
6.
Prior to an appeal of a suspension being heard by the Student Discipline Committee, a
superintendent’s review of the decision to suspend a student must be held, according to the terms
outlined in Administrative Procedure 378 Student Discipline, Bullying Prevention and Intervention.
DOCUMENTS RELATED TO THE APPEAL
If the superintendent confirms or shortens the suspension upon review, and the parent or adult
student decides to continue with the appeal, the superintendent will facilitate the exchange of
documents between the parties.
The superintendent will ensure that any documents, reports and/or submissions prepared by the
appellant are provided to the principal or designate at the earliest opportunity.
The superintendent will ensure that the appellant has a copy of the suspension notice, the
principal’s or designate’s report about the reasons for the suspension, and correspondence about
the suspension review conducted by the superintendent prior to the appeal before the Student
Discipline Committee.
The superintendent will act as Secretary to the Student Discipline Committee, ensuring that all
documents relevant to the appeal are submitted to the Committee.
SUSPENSION APPEAL PROCEDURES
6.1
The superintendent will inform the parent or adult student of the location, date and time of the
suspension appeal and provide a copy of this policy as a guide to the process for the appeal.
[Form F378-2 Notice of Suspension Review provides the template for this notification.?]
6.2
The Student Discipline Committee of the board must hear and determine the suspension appeal
within fifteen (15) school days of receiving the notice of intention to appeal the suspension,
unless the parties agree to an extension.
6.3
The Committee shall elect a chair from among its members.
6.4
The superintendent, acting as Secretary to the Student Discipline Committee, will act in an advisory
capacity to the Committee on procedural matters during the suspension appeal and the
Committee’s subsequent deliberation.
6.5
The parties to the appeal shall be the parent or adult student and the principal or designate. The
student under parental care upon whom the suspension was imposed is expected to be part of the
proceedings, as appropriate. The Student Discipline Committee may grant a person with daily care,
as defined in section 2 of this policy, authority to make submissions on behalf of the student, but
this person is not a party to the appeal.
6.6
The appellant may be represented by a lawyer or agent. Prior notice of a lawyer’s or an agent’s
attendance must be provided to the superintendent. If prior notice is not provided, the suspension
appeal may be rescheduled.
6.7
The Student Discipline Committee and/or the principal or designate may also exercise the right to
legal counsel.
6.8
Suspension appeals will be heard orally, in closed session, by the Student Discipline Committee of
the board.
6.9
The appeal may be conducted electronically, in whole or in part, unless one of the parties satisfies
the cCommittee that holding an electronic appeal is likely to cause the party significant prejudice.
6.10 The maximum time allotted for each suspension appeal will be one (1) hour, with up to thirty (30)
minutes allotted to each party.
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6.11 If a par t y is not i n atten danc e at t he s c hedul ed t im e, and has not c om m unic ated
that s /he will be late, t he Stu dent D is c ipl ine Com m ittee s hall wait 3 0 m inutes and
m ay t hen pr oc e ed wit h the ap pea l in t he a bs enc e of the par t y.
6.12 The Student Discipline Committee shall hear the parties on an informal basis. Both parties may
make a submission to the Committee regarding why the suspension should be upheld, amended or
quashed. Members of the Student Discipline Committee may question either party or the student,
where appropriate, to seek clarification of matters relevant to the determination of the appeal. A
party may address questions to the other party only through the chair of the Committee. The chair of
the Committee may exclude any questions which are unduly repetitious.
6.126.13 The Student Discipline Committee shall rule on any other matters of procedure that may
arise during the course of the suspension appeal.
6.136.14 Where a notice of an oral or electronic appeal has been given to a party to the proceedings
in accordance with this policy, and that party fails to attend the appeal, the Student Discipline
Committee will wait for thirty (30) minutes. If the appellant or representative has not attended by
that time and notice that they may be late has not been provided, the Student Discipline Committee
may proceed with the appeal or dismiss the appeal in the absence of the appellant or
representative.
7.
THE ORDER OF SUBMISSIONS DURING THE SUSPENSION APPEAL
7.1
The parent or adult student and/or the person with daily care will proceed first by making oral
submissions and/or providing written submissions regarding the reason for the appeal and the
result desired.
7.2
The student will be asked to make a statement on his or her own behalf, as appropriate.
7.3
The principal and/or designate will make oral submissions on behalf of the administration, including
a response to any issues raised in the appellant’s submissions. The principal or designate may
rely on the information report prepared for the Student Discipline Committee.
7.4
The appellant may make further submissions, addressing issues raised in the administration’s
presentation that were not previously addressed by the appellant.
7.5
Each party may make a closing statement, but not introduce new issues.
8.
MAINTENANCE OF ORDER AT THE APPEAL
The Student Discipline Committee may make such orders or give such directions at an appeal as it
considers necessary for the maintenance of order. Should any person disobey or fail to comply with
any such order or direction, the chair of the Committee or any Committee member may call for the
assistance of a police officer to enforce the order or direction.
9.
DELIBERATION OF THE STUDENT DISCIPLINE COMMITTEE
9.1
When making its determination, the Student Discipline Committee shall consider the principal’s or
designate’s report and submissions and any other information provided by the appellant. The
Committee shall also consider the analysis and application of the mitigating and other factors as
set out in subsection 17.3 below, which may or may not be applicable in the circumstances.
9.2
The Committee shall determine whether the decision to suspend and the suspension imposed
were reasonable in the circumstances.
9.3
Where there is a conflict in the evidence presented by the parties on the issue of whether the
student committed a suspension infraction, the Committee shall assess the evidence and
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determine whether, on the balance of probabilities, it is more probable than not that the student
committed the infraction.
9.4
After hearingreceiving the submissions (oral and/or written) of the parties, the Committee shall
withdraw to deliberate in private, and make a written report including its findings of fact, its
decision, and the reasons for its decision.
10. DECISION OF THE STUDENT DISCIPLINE COMMITTEE
10.1 The Student Discipline Committee of the board shall either:
10.1.1 confirm the suspension and its duration;
10.1.2 confirm the suspension but shorten its duration, even if the suspension has already been served,
and order that the record of the suspension be amended accordingly;
10.1.3 quash the suspension and order that the record be expunged even if the suspension has already
been served;
10.1.4 confirm the suspension and its duration, but order that the record be removed at some future date
if certain conditions are met; or
10.1.5 make such other appropriate order.
10.2 The decision of the Student Discipline Committee is final. The decision shall be communicated to
the appellant in writing using Form F378013-32 Suspension ReviewAppeal Decision.
B. EXPULSION HEARING BEFORE THE STUDENT DISCIPLINE COMMITTEE
11. RECOMMENDATION FOR AN EXPULSION HEARING
11.1 If a principal or designate, in consultation with the superintendent, determines that a referral for
expulsion is warranted, the superintendent will notify the director of education, inform the chair of
the board, and set a date for the expulsion hearing by the Student Discipline Committee. The
hearing must be conducted within twenty (20) school days from the date the principal or designate
suspended the student, unless the parties to the expulsion hearing agree upon a later date.
11.2 The superintendent will advise the board member who represents the student’s school of the
general details of the incident, including actions taken or pending.
11.3 The principal’s or designate’s recommendation and information report will be sent to the Student
Discipline Committee. The information report shall include:
11.3.1 a description of the infraction and a report of the findings the principal or designate made in the
investigation;
11.3.2 a copy of the notice of expulsion sent to the parent or adult student;
11.3.3 an analysis of which, if any, mitigating or other factors might be applicable;
11.3.4 a recommendation of whether the expulsion should be from the student’s school or from all
schools of the board; and
11.3.5 a recommendation regarding the type of school that would benefit the student if the student is
subject to a school expulsion, or the type of program that might benefit the student if the student
is subject to a board expulsion.
12. PRE-HEARING DISCLOSURE
12.1 The parent or adult student and the principal or designate must each provide the other with copies
of any documents that the party proposes to submit at the hearing. The principal or designate will
provide a copy of the information report described above to the parent or adult student prior to the
expulsion hearing.
12.2 As described in Administrative Procedure 378 Student Discipline, Bullying Prevention and
Intervention, the principal or designate will also provide to the parent or adult student:
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12.2.1 written notice of the decision to recommend expulsion to the Student Discipline Committee, and
notice of the location, time and date of the expulsion hearing;
12.2.2 information that the parent or adult student has the right to respond to the principal’s or
designate’s report in writing and to make a presentation to the Student Discipline Committee;
12.2.3 a copy of this bBoard policy as a guide to the process for the hearing; and
12.2.4 information about the possible outcomes of the hearing.
13. PRELIMINARY HEARING MATTERS
13.1 A discussion of preliminary hearing matters may be held following pre-hearing disclosure and prior
to the expulsion hearing. Such a discussion may be conducted by the superintendent or as a prehearing conference by the Student Discipline Committee.
13.2 The superintendent may arrange a meeting with the parent or adult student to review the Student
Discipline Committee process for expulsion hearings, as well as respond to any questions or
concerns the parent or adult student may have regarding the process or incident. If such a meeting
is arranged, the superintendent may be able to narrow the issues and identify agreed-upon facts
prior to the hearing.
13.3 If it is considered useful, the Student Discipline Committee may schedule a pre-hearing
conference, to be conducted in person or electronically with the chair or a single Committee
member presiding.
13.4 The purpose of the pre-hearing conference is to ensure all procedural issues are dealt with in
advance of the expulsion hearing. Any issue with respect to disclosure, the length of time set for
the hearing, or any other matter which may assist in the just and expeditious disposition of the
proceeding should be raised at this conference.
13.5 The pre-hearing conference is intended to identify and simplify the issues and identify facts or
evidence the parties may agree upon or onabout which the Committee may make a binding
decision. An agreed-upon statement of facts at this pre-hearing conference can eliminate the need
to call witnesses.
13.6 Each party must notify the director of education or designate who is coordinating the conference in
advance of any issues which the party wishes to raise at the conference.
13.7 If the director of education or designate determines that neither party has any issue which requires
a pre-hearing conference, no conference will be set up. The parties will then be deemed to have
waived their right to raise procedural issues at the expulsion hearing.
14. EXPULSION HEARING PROCEDURES
14.1 The expulsion hearing must be conducted within twenty (20) school days from the date the
principal or designate suspended the student, unless the parties to the expulsion hearing agree
upon a later date.
14.2 The Student Discipline Committee shall elect a chair from among its members.
14.3 The director of education or designate will act as Secretary to the Student Discipline Committee,
ensuring that all documents relevant to the hearing are submitted to the Committee and serving in
an advisory role to the cCommittee on procedural matters during the expulsion hearing and the
cCommittee’s subsequent deliberation.
14.4 The parties to the hearing shall be the parent or adult student and the principal or or designate. If a
student is not an adult, the student has the right to be present at the expulsion hearing and to make
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submissions on his or her own behalf. The Student Discipline Committee may grant a person with
daily care the authority to make submissions on behalf of the student. This person is not a party to
the hearing.
14.5 The parent or adult student may be represented by a lawyer or agent. Prior notice of a lawyer’s or
an agent’s attendance must be provided to the superintendent. If prior notice is not provided, the
expulsion hearing may be rescheduled.
14.6 The Student Discipline Committee and/or the principal or designate may also exercise the right to
legal counsel.
14.7 The parties to the hearing may call witnesses to address the Student Discipline Committee. In most
circumstances where witness statements are considered helpful, the parties will provide a
transcript of what the witness has said, rather than having the witness appear before the
Committee.
14.8 In no case shall the names of students who are not adult students be revealed as witnesses at an
expulsion hearing. If such witness statements are included, the students shall be referenced as
“Witness A”; “Witness B”, and so on.
14.9 Expulsion hearings will be heard orally, in closed session, by the Student Discipline Committee of
the bBoard. The hearing may be conducted electronically, in whole or in part unless one of the
parties satisfies the cCommittee that holding an electronic rather than an oral hearing is likely to
cause the party significant prejudice.
14.10 The maximum time allotted for each hearing will be two (2) hours, with up to an hour allotted to
each party.
14.11 The Student Discipline Committee shall rule on any matter of procedure that may arise during the
course of the expulsion hearing.
14.12 Where a notice of an oral or electronic expulsion hearing has been given to a party to the
proceedings in accordance with this policy, and that party fails to attend the hearing, the Student
Discipline Committee will wait for thirty (30) minutes. If the parent or adult student has not attended
by that time and notice that they may be late has not been provided, the Student Discipline
Committee may proceed with the hearing in the absence of the parent or adult student.
15. THE ORDER OF THE HEARING
15.1 T he pr inc ipa l, de s ignate or s up er inte nd ent wi ll pr oc ee d f ir s t by m ak ing an
or al s ubm is s ion b y pr o vid ing a c op y of the pr inc ipa l’s in ves ti gati on r epor t
and r ev ie wing t he de ta ils of the inc i dent, r e a s on f or the r ec om m endation and
an y m itigat ing or ot her f ac tor s that m ight be appl ic able . T he pr inc i pal or
des ignat e wi ll iden tif y the t yp e of ex puls io n b eing s ou ght, a nd a n y a dditi ona l
detai ls r egar din g the s tudent ’s pr ogr am being s ought.
15.2 The parent or adult student and/or the person with daily care will proceed firstnext by making
oral submissions and/or providing written submissions. The parent or adult student may
make submissions against the expulsion, against the type of expulsion (school or board), or
about whether the suspension should be confirmed, shortened or withdrawn.
15.215.3 The student will be asked to make a statement on his or her own behalf.
15.3 The principal, designate or superintendent will make oral submissions on behalf of the
administration, including a response to any issues raised in the submissions made by the parent or
adult student. The principal, designate or superintendent may rely on the information report
prepared for the Student Discipline Committee.
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15.4 The parent or adult student may make further submissions, addressing issues raised in the
administration’s presentation that were not previously addressed by the parent.15.5 The
administration shall have a right of reply.
15.615.5 Members of the Student Discipline Committee may question any party, witness, or the
student, where appropriate, to seek clarification of matters relevant to the determination of the
expulsion hearing. A party may address questions to the other party or a witness only through
the chair of the Committee.
15.715.6 Each party may make a closing statement, but may not introduce new issues.
15.815.7 The chair of the Student Discipline Committee may exclude any evidence or questions which
are unduly repetitious, inappropriate or irrelevant.
16. MAINTENANCE OF ORDER AT THE HEARING
The Student Discipline Committee may make such orders or give such directions at a hearing as it
considers necessary for the maintenance of order at the hearing. Should any person disobey or fail
to comply with any such order or direction, the chair of the Committee or any Committee member
may call for the assistance of a police officer to enforce the order or direction.
17. COMMITTEE DELIBERATION
17.1 After hearing the parties, the Student Discipline Committee shall withdraw to deliberate in private.
17.2 The Committee shall consider whether the principal or designate considered all relevant criteria
and information, including mitigating or other factors, in reaching the decision to expel the student.
17.3 The mitigating and other factors to be considered by the Student Discipline Committee include:
17.3.1 whether the student has the ability to control his or her behaviour;
17.3.2 whether the student has the ability to understand the foreseeable consequences of his or her
behaviour;
17.3.3 whether the student’s continuing presence in the school does or does not create an unacceptable
risk to the safety of any other individual at the school;
17.3.4 the student’s academic, discipline and personal history;
17.3.5 whether progressive discipline has been attempted with the student, and if so, the approaches
that have been attempted and any success or failure;
17.3.6 whether the infraction for which the student might be disciplined was related to any harassment of
the student because of race, ethnic origin, religion, creed, disability, gender or gender identity,
sexual orientation or harassment for any other reason;
17.3.7 the impact of the discipline on the student’s prospects for further education;
17.3.8 the student’s age;
17.3.9 if the student has an Individual Education Program (IEP) or disability-related needs,
a) whether the behaviour causing the incident was a manifestation of the student’s disability;
b) whether appropriate individualized accommodation has been provided;
c) whether an expulsion is likely to result in aggravating or worsening the student’s behaviour or
whether an expulsion is likely to result in further inappropriate conduct; and
17.3.10 whether or not the student’s continuing presence at the school creates an unacceptable risk to
the safety of anyone in the school.
17.4
The Student Discipline Committee shall review the submissions and views of the parties and shall
consider whether the decision to expel and the type of expulsion recommended by the principal or
designate were reasonable in the circumstanceson a balance of probabilities the student
committed the infraction and if so, whether one or more mitigating or other factors apply.
17.5 TheDespite the fact that a student does not have a discipline history, the Student Discipline
Board Report B-1
Appendix I
Page 9
March 23, 2015
Committee may expel a student from a school or all schools of the Board as a result of his/her
involvement in a single act, a single incident or a single infraction where, in the opinion of the
Student Discipline Committee, the student’s behaviour was a serious breach of the expectations of
student behaviour.
17.6 Where there is a conflict in the evidence presented by the parties on the issue of whether the
student committed an expulsion infraction, the Student Discipline Committee may request further
evidence, subject to the requirement that the hearing take place within twenty (20) school days, or
the Student Discipline Committee shall assess the evidence and determine whether, on the
balance of probabilities, it is more probable than not thatwith the consent of the parent or adult
student committed the infraction.
18. DECISION NOT TO EXPEL THE STUDENT
18.1 If the Student Discipline Committee considers that the student should not be expelled, the
Committee shall take the submissions of the parties into account, including mitigating and other
factors, in determining whether to:
18.1.1 consider whether alternative discipline is appropriate in the circumstances;
18.1.2 confirm the suspension and its duration;
18.1.3 confirm the suspension and shorten its duration even if the suspension has already been served,
and order that the record of suspension be amended accordingly;
18.1.4 quash the suspension and order that the record of the suspension be expunged, even if the
suspension has already been served.;
18.1.5 confirm the suspension and its duration, but order that the record be expunged at some future
date if certain conditions are met; or
18.1.6 make such other orders as the Student Discipline Committee considers appropriate.
18.2 The Student Discipline Committee shall give written notice to both parties of the decision not to
impose an expulsion and the decision with respect to the suspension, using Form F378013-113
Board Expulsion Decision.
18.3 The Student Discipline Committee’s decision with respect to the suspension is final.
19. DECISION TO EXPEL THE STUDENT
19.1 In the event the Student Discipline Committee decides that the student should be expelled, the
Committee must decide whether to impose a school expulsion or a board expulsion. In determining
the type of the expulsion, the Student Discipline Committee shall consider the following factors:
19.1.1 the mitigating and other factors described in subsection 17.3 above;
19.1.2 all submissions and views of the parties;
19.1.3 any written response to the principal’s or designate’s report provided before the completion of the
hearing; and
19.1.4 such other matters as the Student Discipline Committee considers appropriate.
19.2 If the Student Discipline Committee decides to impose a school expulsion, then the Committee
must assign the student to another school.
19.3 If the Student Discipline Committee decides to impose a board expulsion, then the Committee must
assign the student to an expulsion program for expelled students.
19.4 The Student Discipline Committee shall promptly provide written notice of the decision to expel the
student to both parties and to the student, if he or she was not a party, in writing using Form
F378013-113 Board Expulsion Decision. This written notice shall include:
19.4.1 the reason for the expulsion;
19.4.2 a statement indicating whether the expulsion is a school expulsion or a board expulsion;
Board Report B-1
Appendix I
Page 10
March 23, 2015
19.4.3
19.4.4
information about the school or expulsion program to which the student has been assigned; and
information about the right to appeal the expulsion, including the steps to be taken.
20. APPEAL OF THE BOARD DECISION TO EXPEL
The parent or adult student may appeal a board decision to expel the student to the Child and Family
Services Review Board. The Child and Family Services Review Board is designated to hear and
determine appeals of school board decisions to expel students. The decision of the Child and Family
Services Review Board is final.
Legal References:
x
x
x
x
x
x
x
Education Act, Part XIII Behaviour, Discipline and Safety
Ontario Regulation 472/07 Behaviour, Discipline and Safety of Pupils
Ontario Student Record Guideline
Policy/Program Memorandum No. 128 The Provincial Code of Conduct and School Board Codes of Conduct
PPM No. 141 School Board Programs for Students on Long-Term Suspension
PPM No. 142 School Board Programs for Expelled Students
PPM No. 145 Progressive Discipline and Promoting Positive Student Behaviour
District References:
x
x
x
x
Administrative Procedure 378 - Student Discipline, Bullying Prevention and Intervention
Form F378-2 - Notice of Suspension Review
Form F378-3 – Suspension Review Decision
Form F378-11 - Board Expulsion Decision
Board Report B-1
Appendix I
Page 11
March 23, 2015
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Board Report B-1
Appendix J
Page 1
March 23, 2015
Form F013-1 Notice of Suspension Appeal
[on board letterhead – marked confidential]
NOTICE OF SUSPENSION APPEAL
[Date of issue]
[Parent/Guardian or Adult Student]
[Address]
Dear [Parent/Guardian or Adult Student Name]:
Re: Appeal of Suspension of [Student’s Name], [Date of Birth] from [Name of
School]
You have appealed the decision of principal [name] to suspend [student’s name/you]
from [name of school].
The appeal will be heard byt a k e p l a c e b e f o r e the Student Discipline Committee of
Hastings and Prince Edward District School Board at [insert time and date] at [insert
location].
You will find enclosed a copy of the information package that will be relied on by the
administration at the hearingappeal and will be provided to the Student Discipline
Committee. The information package includes a copy of the notification of suspension,
your letter requesting the appeal, the principal’s report of the incident that resulted in the
suspension, and correspondence with respect to the suspension review. Also enclosed
please find a copy of [or excerpts from] Board Policy No. 13 Appeals and Hearings
Regarding Student Discipline.
Please advise me at your earliest opportunity if you intend to bring legal representation
to the appeal.
Please be advised that if you fail to attend on time and do not communicate that you will
be late, the Student Discipline Committee will wait for thirty (30) minutes and may then
proceed to decide the matter in your absence.
Should you have any questions about the appeal process, please contact me [contact
information].
Sincerely,
Superintendent
Enclosure
c.c.
Principal
Director of Education
Ontario Student Record (OSR)
13077652.113077652.2
Board Report B-1
Appendix J
Page 2
March 23, 2015
Form F013-2 Board Suspension Appeal Decision page one
[on board letterhead – marked confidential]
BOARD SUSPENSION APPEAL DECISION
[Date of issue]
[Parent/Guardian or Adult Student]
[Address]
Dear [Parent/Guardian or Adult Student Name]:
Re:
Decision of Student Discipline Committee of
Hastings and Prince Edward District School Board
Suspension Appeal of [Student’s Name], [Date of Birth] [Name of School]
Attached please find a copy of the decision of the Student Discipline Committee of
Hastings and Prince Edward District School Board regarding your suspension appeal,
dated [insert date].
The decision of the Student Discipline Committee is final and is not subject to further
appeal.
Should you have any questions, please contact me at [insert contact information].
Sincerely,
Superintendent
Enclosure
c.c.
Principal
Director of Education
Ontario Student Record (OSR)
13077652.113077652.2
Board Report B-1
Appendix J
Page 3
March 23, 2015
Form F013-2 Board Suspension Appeal Decision page two
[on board letterhead – marked confidential]
Suspension Appeal Decision of the Student Discipline Committee of
Hastings and Prince Edward District School Board
Suspension Appeal Decision
IN THE MATTER OF SECTION 309
of the Education Act, as amended
-andIN THE MATTER OF an appeal by
[Name of Appellant] of the suspension
of [student’s name], a student of [school name].
DECISION
UPON being satisfied that the Student Discipline Committee has jurisdiction to conduct
the appeal pursuant to section 309 of the Education Act;
AND UPON being satisfied that the proper parties to the appeal are [name of appellant
and relationship to student] and [principal’s name], as principal of [school name];
AND UPON being satisfied that the parties received reasonable notice of the appeal; AND
UPON having provided an opportunity to the appellant to make submissions,
having heard the submissions of the principal, having read the materials submitted by
the parties, and having retired to consider the matter;
THE STUDENT DISCIPLINE COMMITTEE does hereby [confirm the suspension/
confirm the suspension but shorten its duration to [insert number] school days and
amend the record accordingly/ quash the suspension and expunge the record/confirm
the suspension but remove the record on (insert the date or special conditions that
apply)].
THE DECISION OF THE STUDENT DISCIPLINE COMMITTEE is final.
DATED this [day] of [month], [year] and signed on behalf of the Student Discipline
Committee and Hastings and Prince Edward District School Board and the Chair of the
Student Discipline Committee.
On behalf of the Student Discipline Committee [list trustees, indicate chair]
By
Superintendent of Education
13077652.113077652.2
Board Report B-1
Appendix J
Page 4
March 23, 2015
Form F013-3 Board Expulsion Decision page one
[on board letterhead – marked confidential]
BOARD EXPULSION DECISION
[Date of issue]
[Parent/Guardian or Adult Student]
[Address]
Dear [Parent/Guardian or Adult Student Name]:
Re:
Decision of the Student Discipline Committee of
Hastings and Prince Edward District School Board
Expulsion Hearing
[Student’s Name], [Date of Birth] [Name of School]
Expulsion Decision
Attached, please find the decision of the Student Discipline Committee of Hastings and
Prince Edward District School Board, dated [insert date].
If the student has been expelled: Should you wish to appeal this decision, you may
contact the Child and Family Services Review Board at 416-327-4673 or 1-888-7288823 within thirty (30) days of receipt of this notice.
If the student has been expelled: Please also find attached information regarding the
educational program offered by the board at [insert name of alternative school for a
school expulsion] [or insert a description of the program for the student if the student has
been expelled from all schools of the board].
Should you have any questions, please contact me at [insert contact information].
Sincerely,
Director of Education
Enclosure
c.c.
Principal
School Superintendent
Ontario Student Record (OSR)
13077652.113077652.2
Board Report B-1
Appendix J
Page 5
March 23, 2015
Form F013-3 Board Expulsion Decision page two
[on board letterhead – marked confidential]
Expulsion Decision of the Student Discipline Committee of
Hastings and Prince Edward District School Board
IN THE MATTER OF SECTION 311.3
of the Education Act, as amended
-andIN THE MATTER OF a recommendation by [Name of
Principal] [School Name] for the expulsion of [name of
student], a student of [school name].
DECISION
UPON being satisfied that the Student Discipline Committee of Hastings and Prince Edward
District School Board has jurisdiction to conduct the hearing pursuant to section 311.3 of the
Education Act;
AND UPON being satisfied that the proper parties to the hearing are [name of appellant and
relationship to student] and [principal’s name], principal of [school name];
AND UPON being satisfied that the parties received reasonable notice of the hearing;
AND UPON having provided an opportunity to the appellantparties to make submissions, having
heard the submissions of the principalevidence, having read the materials submitted by the
parties, having considered the facts and any mitigating and/or other factors referred to by the
parties, and having retired to consider the matter;
AND Being satisfied that the student did/did not engage in the infraction [describe];
THE STUDENT DISCIPLINE COMMITTEE does hereby impose an expulsion from [name of
school] and assign [name of student] to an educational program at [name of school] for the
following reasons: [INSERT REASONS FOR THE EXPULSION].
OR
THE STUDENT DISCIPLINE COMMITTEE does hereby impose an expulsion from all schools of
the board; assign [name of student] to a program for an expelled student; and require that [name
of student] successfully complete and meet the objectives of the program for an expelled student
before being re-admitted to a regular day school program in Ontario for the following reasons:
[INSERT REASONS FOR EXPULSION].
OR
THE STUDENT DISCIPLINE COMMITTEE does not hereby impose an expulsion; and does
hereby [confirm the suspension imposed by [name of principal]/ confirm the suspension imposed
by [name of principal] but shorten its duration to [insert number] school days and amend the
record accordingly/ quash the suspension and expunge the record].
DATED this [day] of [month], [year] and signed on behalf of the Student Discipline Committee and
Hastings and Prince Edward District School Board and the Chair of the Student Discipline
Committee.
On behalf of the Student Discipline Committee [list trustees, indicate chair]
By
Director of Education
13077652.113077652.2
Board Report B-1
Appendix J
Page 6
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Board Report B-1
Appendix K
Page 1
March 23, 2015
BOARD POLICY NO. 17
Adopted
Last Revised
Review Date
May 26, 2008
November
2012March 2015
November 2015
March 2018
TRANSPORTATION OF STUDENTS
1.
PURPOSE
The principle business of the corporation is the provision of safe, secure, on-time, cost effective
transportation and related services to the students of the member boards.
Hastings and Prince Edward District School Board, Algonquin and Lakeshore Catholic District School
Board and Limestone District School Board are equal members of Tri-Board Student Transportation
Services Inc., a corporation incorporated under the laws of the Province of Ontario, subject to the Ontario
Corporations Act.
The three members of Tri-Board Student Transportation Services Inc. have entered into a student
transportation agreement to provide effective service in accordance with the Education Act and its
regulations, the Highway Traffic Act and Ministry of Education guidelines.
The Tri-Board Transportation of Students policy and related procedures and guidelines of Tri-Board
Student Transportation Inc. applies to each of the member boards and is administered by the Chief
Executive Officer of Tri-Board Student Transportation Services Inc.
2.
POLICY
Tri-Board Student Transportation Services Inc. may provide transportation to and from school for school
programs for a student of member boards and may provide transportation services to other school boards
and organizations in accordance with member board policy. It is the policy of the member boards to
provide transportation in accordance with Ministry of Education guidelines and the Highway Traffic Act,
subject to provisions of the Education Act and regulations.
3.
TRANSPORTATION ELIGIBILITY
3.1
A student may be required to walk from his or her property entrance where the starting point of the
walking distance shall be the point located on an assumed and maintained city, township or county
road or on a provincial highway, of normal access to the residence of the student.
3.2
The Boards will endeavor to provide transportation for any elementary or secondary student who
would otherwise be required to walk more than the following distances to the school in which he or
she would normally be enrolled or to the nearest existing bus route to that school.
Board Report B-1
Appendix K
Page 2
March 23, 2015
STUDENT WALKING DISTANCES
Grade Level
Distance To School
Distance To Bus Pick-up
Jr. Kindergarten to Grade 6
1.6 km
.8 km
Grade 7 & 8
3.2 km
.8 km
Grade 9 to 12
3.2 km
1.6 km
3.3
In built up areas or in rural areas where a bus stop would be required on a hill, curve or any other
location that would be a hazardous area, students will be required to walk to a reasonable
collection point. It is the responsibility of Tri-Board Student Transportation Services Inc. to establish
where these pick up points might be.
3.4
It is expected that the length of time that students would spend riding the bus from their home or
pick up point to the school in which attendance area they reside, would not be longer than one
hour. However, there may be exceptions should students opt to attend a school outside of their
regular attendance area or if there is no school in the immediate area and students must travel to
the nearest school facility or if the attendance area is a significant geographic area. In taking the
above exceptions into consideration, it would be expected that a student would not be required to
spend more than 90 minutes on a bus to attend these schools.
3.5
The parent/guardian is responsible to see that their children arrive at their pick up point safely and
punctually. The parent/guardian is also responsible for their children going to, coming from and
waiting at the bus stop.
Legal References:
•
•
•
Education Act, Part II—School Attendance; section 181 Agreements with Other Boards; section 190
Transportation of Pupils
Highway Traffic Act
Ontario Regulation 298—Operation of Schools: section 23 Requirements for Pupils on Buses
Board References:
•
•
•
•
Administrative Procedure 155 - Shut Down of Building/School
Administrative Procedure 145- District Code of conduct – School Codes of Conduct
Administrative Procedure 378 - Student Discipline, Bullying Prevention and Intervention
Administrative Procedure 590- Transportation of Students
Board Report B-1
Appendix L
Page 1
March 23, 2015
BOARD POLICY NO. 18
February 22, 2010
November
2012March 2015
Review Date
November
2015March 2018
Adopted
Last Revised
THE HASTINGS AND PRINCE EDWARD LEARNING FOUNDATION
1.
PURPOSE
Hastings and Prince Edward District School Board affirms its commitment to enriching the
lives of students through the establishment of The Hastings and Prince Edward Learning
Foundation.
The Learning Foundation exists to provide all students of the Board with expanded
opportunities through fundraising efforts. The Foundation co-ordinates diverse resources to
support projects which are of direct benefit to students but are not funded by standard
sources.
The Hastings and Prince Edward Learning Foundation accomplishes its mission by working
with volunteers, teachers, principals, school staff and donors to provide philanthropic support
for an entire spectrum of enhanced learning opportunities for students.
2.
POLICY
2.1
The Hastings and Prince Edward Learning Foundation is the registered charitable
organization of the Hastings and Prince Edward District School Board. The Board
recognizes The Hastings and Prince Edward Learning Foundation as a separately
incorporated, independent entity governed by a Board of Directors.
2.2
All activities of The Learning Foundation must be compatible with the mission, goals,
policies and procedures of the Board.
2.3
It is the policy of Hastings and Prince Edward District School Board that any donation for
charitable purposes other than student bursaries or external agencies such as, but not
limited to, The Terry Fox Foundation should be performed through The Hastings and
Prince Edward Learning Foundation.
2.4
The Learning Foundation works to develop partnerships with the community to build a
funding base that ensures the availability of enhanced learning opportunities for students in
Hastings and Prince Edward District School Board schools. The Foundation and its
community partners build on existing programs and explore new ideas for projects which
are responsive to student needs.
2.5
Funding for the Foundation comes from local businesses, grants, community organizations
and concerned citizens who want to provide financial or in-kind support for students. The
Foundation helps donors achieve their charitable goals in support of student learning.
Board Report B-1
Appendix L
Page 2
March 23, 2015
3.
SPECIFIC POLICY DIRECTIVES
3.1
The Executive Director of the Foundation shall be an employee of the Board. The Learning
Foundation shall cover all other administrative compensation costs, including reimbursing
the Board for the salaries of staff members other than the Executive Director. The
additional staff members shall be considered as Board employees for administrative
purposes.
3.2
The Learning Foundation shall be located in a Hastings and Prince Edward District School
Board facility. The Board shall provide accounting, payroll, and human resources services
to the Learning Foundation. This provision is subject to annual review during the Board
budget process.
3.3
The Learning Foundation shall have a Board of Directors, with the Director of Education
and Superintendent of Financial Services (or designates) for Hastings and Prince Edward
District School Board serving as ex officio voting members. Community and staff
volunteers shall make up the remaining members of the Board of Directors for the Learning
Foundation. These shall be appointed in compliance with the Foundation’s by-laws.
3.4
The operations of the Learning Foundation shall be governed by the by-laws of that
corporation.
3.5
The Learning Foundation shall be accountable for the quality and effective administration
of all projects that it undertakes, and have a business management plan that clearly
defines its accountability, risk management, structures, roles and responsibilities.
3.6
The Hastings and Prince Edward Learning Foundation shall maintain transparency and
accountability of financial reporting and present an annual audited financial report to the
Board at fiscal year-end. The Board reserves the right to review the operations of the
Learning Foundation following receipt of this annual report.
3.7
The Board may at any time re-evaluate its relationship with The Hastings and Prince
Edward Learning Foundation.
Legal References:
•
Education Act, section 171.1(2) Agreements to Cooperate
Board References:
•
•
Board Policy No. 1 Board Mission and Goals; The Achievement in Motion System Plan
Administrative Procedure 182 Sponsorship/Partnership/Fund-Raising; AP 184 Philanthropic FundRaising
Board Report No. B-2
Page 1
March 23, 2015
Decision
To:
X
Information
Chair and Members of the Hastings and Prince Edward District School Board
From: Bonnie Danes, Chair, Operations and Finance Committee
Leslie Miller, Superintendent of Business Services
Re:
Short Term Borrowing
Purpose
To approve a borrowing resolution for short term financing for construction of a new elementary school to replace Queen
Elizabeth Public School, Trenton and a child care addition at Stirling Public School.
Background
The Board received approval under the Ministry of Education’s Capital Priorities Grant (CPG) to construct a replacement
elementary school for Queen Elizabeth Public School, Trenton and 20 child care spaces at Stirling Public School. The
Board also received approval under Enrolment Pressures (EP) programs for one additional classroom at Stirling Public
School.
Current situation
Until capital grant payments are received, the Board is required to have a capital borrowing resolution in place to provide
cash flow for the cost of construction.
Appendices
• Capital Borrowing Resolution: child care addition to Stirling Public School
• Capital Borrowing Resolution: new elementary school to replace Queen Elizabeth Public School, Trenton
Recommendation
Moved:
Seconded:
M. Hall
D. Patterson
That Hastings and Prince Edward District School Board approve a borrowing resolution, authorizing the
borrowing of a sum of up to $10,300,000 from the Canadian Imperial Bank of Commerce, in order to meet short
term borrowing requirements for construction of a new elementary school to replace Queen Elizabeth Public
School, Trenton as contained in Board Report No. B-2 dated March 23, 2015.
Moved:
Seconded:
M. Hall
M. Brant
That Hastings and Prince Edward District School Board approve a borrowing resolution, authorizing the
borrowing of a sum of up to $1,000,000 from the Canadian Imperial Bank of Commerce, in order to meet short
term borrowing requirements for construction of the child care addition to Stirling Public School as contained
in Board Report No. B-2 dated March 23, 2015.
Respectfully submitted,
Bonnie Danes
Chair, Operations and Finance Committee
Leslie Miller
Superintendent of Business Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 3L3
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Appendix A
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
BORROWING RESOLUTION
A RESOLUTION AUTHORIZING THE BORROWING OF MONEY BY WAY OF DEMAND BRIDGE
LOAN
WHEREAS the Hastings and Prince Edward District School Board (hereinafter called the Board) finds it
necessary to borrow up to the sum of $1,000,000 by way of a demand bridge loan for construction of a
child care addition to Stirling Public School under the Capital Priorities Grant program.
AND WHEREAS the estimated current revenues of the Board have not yet been received or fully
received and such revenues hereafter to be received are sufficient to repay all unpaid sums borrowed
hereunder and interest thereon:
THEREFORE the Board enacts as follows:
1.
That the Chair and Treasurer are hereby authorized on behalf of the Board, pursuant to the
orders to borrow by way of a demand bridge loan, a sum or sums not exceeding the aggregate of
$1,000,000 to meet capital expenditures of the Board for construction of a child care addition to
Stirling Public School and are hereby authorized to give, on behalf of the Board, to the lender a
promissory note or credit agreement signed by the Chair and Treasurer for the monies borrowed
hereunder with interest and other charges that may be agreed upon from time to time with the
bank.
2.
The Treasurer of the Board is hereby authorized and directed to apply in payment of all sums
borrowed as aforesaid, together with interest thereon, all monies comprising of current revenue of
the Board hereafter received.
We hereby certify that the foregoing is a true copy of a resolution of the Hastings and Prince Edward
District School Board, duly passed at a meeting of the said Board regularly held and that the said
resolution is in full force and effect.
DATED THIS 23rd day of March, 2015
HASTINGS AND PRINCE EDWARD DISTRICT
SCHOOL BOARD
CHAIR
TREASURER
Appendix B
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
BORROWING RESOLUTION
A RESOLUTION AUTHORIZING THE BORROWING OF MONEY BY WAY OF DEMAND BRIDGE
LOAN
WHEREAS the Hastings and Prince Edward District School Board (hereinafter called the Board) finds it
necessary to borrow up to the sum of $10,300,000 by way of a demand bridge loan for construction of a
new elementary school to replace Queen Elizabeth Public School, Trenton under the Capital Priorities
Grant program.
AND WHEREAS the estimated current revenues of the Board have not yet been received or fully
received and such revenues hereafter to be received are sufficient to repay all unpaid sums borrowed
hereunder and interest thereon:
THEREFORE the Board enacts as follows:
1.
That the Chair and Treasurer are hereby authorized on behalf of the Board, pursuant to the
orders to borrow by way of a demand bridge loan, a sum or sums not exceeding the aggregate of
$10,300,000 to meet capital expenditures of the Board for construction of a new elementary
school to replace Queen Elizabeth Public School, Trenton, under the Capital Priorities Grant
Program and are hereby authorized to give, on behalf of the Board, to the lender a promissory
note or credit agreement signed by the Chair and Treasurer for the monies borrowed hereunder
with interest and other charges that may be agreed upon from time to time with the bank.
2.
The Treasurer of the Board is hereby authorized and directed to apply in payment of all sums
borrowed as aforesaid, together with interest thereon, all monies comprising of current revenue of
the Board hereafter received.
We hereby certify that the foregoing is a true copy of a resolution of the Hastings and Prince Edward
District School Board, duly passed at a meeting of the said Board regularly held and that the said
resolution is in full force and effect.
DATED THIS 23rd day of March, 2015
HASTINGS AND PRINCE EDWARD DISTRICT
SCHOOL BOARD
CHAIR
TREASURER
Public Board Meeting
Report No. B-3
Page 1
March 23, 2015
Decision X
To:
Information
Chair and Members of Hastings and Prince Edward District School Board
From: Dave Patterson, OPSBA Director
Mandy Savery-Whiteway, Director of Education
Re:
Amendment to OPSBA terminology
Purpose
To approve a resolution to request that the Ontario School Boards’ Association (OPSBA) use the
terminology “board member” or “member of the board” according to the Education Act in OPSBA ByLaw Number 5 (Constitution).
Background
Hastings and Prince Edward District School Board supports the role of the Ontario Public School
Boards’ Association (OPSBA) as the key advocacy partner in publicly-funded education. The OPSBA
representative shall serve as the Hastings and Prince Edward District School Board director on the
Board of Directors of OPSBA to discuss issues of mutual interest and to influence government
decision-making. As per Board Policy No. 12, External Committees and Trustee Advocacy, the
OPSBA representative shall represent the Board’s positions, interests and concerns at OPSBA.
Current situation
The Education Act RSO, 1990, predominately uses the terminology “board member” or “member of
the board” and makes a singular reference to “trustee” in acknowledging that for the purpose related to
the Act 31.s.1(7), “A member of a board may be referred to as a trustee”. Hastings and Prince
Edward District School Board has worked to align its policies with the language in the Education Act.
OPSBA By-Law Number 5 (Constitution) exclusively uses the term “trustee(s)”.
Appendices
None.
Recommendation
Moved:
Seconded:
That Hastings and Prince Edward District School Board recommend through its OPSBA
Director that the Ontario Public School Boards’ Association (OPSBA) replace the term
“trustee(s)” with “board member(s)” or “member(s) of the board” throughout the
OPSBA By-Law Number 5 (Constitution), as contained in Board Report B-3, dated March
23, 2015.
Respectfully submitted,
Dave Patterson, Representative
Ontario Public School Boards’ Association
Mandy Savery-Whiteway
Director of Education and Secretary of the Board
Board Report No. B-4
Page 1
March 23, 2015
Decision X
To:
Information
Chair and Members of the Hastings and Prince Edward District School Board
From: Mary Hall, Chair, Program and Human Resources Committee
June Rogers, Superintendent of Education - Special Education Services
Re:
Educational Programs in Care, Treatment and Correctional Facilities (Section 23)
Purpose
To seek approval for the continuation of four Section 23 agreements for the 2015-2016 school
year.
Background
Each year the care, treatment and correctional facilities memoranda of understanding, in
accordance with Section 23 of Ontario Regulation 287/98, are reviewed by relevant ministry and
board personnel. These formal agreements outline the roles, responsibilities, and relationship
of the school board and the facility.
Criteria for the establishment and maintenance of these programs include:
• application for a Section 23 educational program must come from an approved facility;
• children and youth have been admitted to a facility for care, treatment or custody;
• on-going care and treatment are to be provided by the facility's professional staff and
supported by the teacher through a multi-disciplinary approach.
During the 2014-2015 school year, Hastings and Prince Edward District School Board
maintained four Section 23 programs in conjunction with various care, treatment, and
correctional facilities. The direct costs of the Section 23 programs are fully funded by the
Ministry of Education, and the sponsoring Ministry in each case.
Current situation
Special Education Services w ishes to continue w ith four Section 23 agreements for the
2015-2016 school year.
PROGRAM
LOCATION
TEACHERS
EAs
STUDENTS
(approximate)
Parent-Child and Youth Clinic
(Quinte Healthcare Corporation)
Ministry of Health and Long-Term Care
This program provides service to children
ages five to nine years who are experiencing
social, emotional, and behavioural difficulties
as well as mental health disorders including:
anxiety disorders, behaviour and mood
disorders, post-traumatic stress disorder, and
attention deficit hyperactivity disorder.
Queen Victoria School
Belleville
1
1
12
Board Report No. B-4
Page 2
March 23, 2015
PROGRAM
LOCATION
TEACHERS
EAs
STUDENTS
(approximate)
Honeywell House
Children’s Mental Health Residential
(Children’s Mental Health Services)
Ministry of Children and Youth Services
This program is for students, seven to
seventeen years of age, who have
demonstrated a need for intense, residentialbased, children’s mental health services. The
program is provided within the residential
facility, and is designed to meet the
educational needs of the children in care as
well as those in transition to a regular day
school.
Junior Day Treatment Program
(Children’s Mental Health Services)
Ministry of Children and Youth Services
This program provides service for students in
Grade 4 to 6 who have significant mental
health needs, as well as difficulty coping with
the traditional structures, organization or
demands of a regular school environment.
Programs treat behaviour and communication
needs, and include support provided through
Children’s Mental Health Services.
St. Leonard’s Home
Ministry of Children and Youth Services
This program provides service for male
students, twelve to seventeen years of age,
who are placed by the courts. Students follow
conditions as set by the courts (e.g. anger
management classes, counselling) and work
towards academic achievement. Students do
not have a specific profile as they are placed
in this facility by the courts.
Honeywell House
Honeywell Corners,
Belleville
1
1
12
Park Dale School
Belleville
1
1
8
1
0
10
St. Leonard’s Home
Trenton
At its meeting of March 9, 2015 the Program and Human Resources Committee approved the
following recommendation.
Recommendation
Moved:
J. Williams
Seconded:
L. Kyle
That Hastings and Prince Edward District School Board approve for the 2015-2016
school year, four Educational Programs in Care, Treatment and Correctional
Facilities (Section 23), subject to approval by the Ministry of Education, as
contained in Board Report No. B-4 dated March 23, 2015.
Respectfully submitted,
Mary Hall, Chair, Program and Human Resources Department
June Rogers, Superintendent of Education
Special Education Services
Board Report No. B-5
Page 1
March 23, 2015
Decision_X_ Information
To:
Chair and Members of the Hastings and Prince Edward District School Board
From: Mary Hall, Chair, Program and Human Resources Committee
Cathy Portt, Superintendent of Education – Curriculum Services
Re:
Proposed School Year Calendar 2015-2016
Purpose
To approve the proposed School Year Calendar for the school year 2015-2016.
Background
Each spring district school boards are required to establish a school year calendar for the next school
year in accordance with Regulation 304 School Year Calendar. This regulation sets the beginning and
end dates for the school year, stipulates school holidays, and prescribes the minimum number of
instructional days (194) and the maximum number of professional activity days (6), examinations days
(10) and board designated holidays (2).
Current situation
In establishing the annual school year calendar, it is the practice of the Board to consult with employee
groups, parents, community members and neighbouring school boards about the use and placement of
professional activity days, examination days and board holidays in order to ensure the optimum use of
school time and to determine transportation costs. Meetings have also been held with representatives of
the Algonquin and Lakeshore Catholic District School Board (with whom this board shares bus routes)
and the Limestone District School Board (with whom the Algonquin and Lakeshore Catholic District
School Board shares bus routes).
In order to set the school year calendar, the following points regarding the use of the PA Days are noted:
•
The Ministry of Education sets out conditions governing the establishment of school year
calendars, including the designation of Professional Activity (PA) Days. Professional activity days
are focused on teachers’ professional learning with respect to improving student achievement
and student success, and teachers’ professional learning with respect to closing the gaps in
student achievement.
•
Two PA Days used for assessment and completion of report cards at the elementary level are
determined by each board.
The following chart displays the Ministry of Education School Year Calendar Holiday dates and the
proposed Hastings and Prince Edward District School Board School Year Calendar dates for 2015-2016:
Holidays
Ministry of Education School
Year Calendar 2015-2016
Labour Day
Thanksgiving Day
Christmas Break
(inclusive)
Family Day
Mid-winter Break
(inclusive)
Good Friday
Easter Monday
Victoria Day
Monday, September 7, 2015
Monday, October 12, 2015
Monday, December 21, 2015 to
January 1, 2016
Monday, February 15, 2016
Monday, March 14, 2016 to
Friday, March 18, 2016
Friday, March 25, 2016
Monday, March 28, 2016
Monday, May 23, 2016
Proposed Draft
HPEDSB School Year
Calendar 2015-2016
Same
Same
Same
Same
Same
Same
Same
Same
Board Report No. B-5
Page 2
March 23, 2015
The proposed school year calendar for 2015-2016 is a regular school year calendar, meaning that the
proposed holidays align with the holidays designated by the Ministry of Education. Regular school year
calendars are required to be submitted to the Ministry of Education by May 1, 2015 for approval.
At the Program and Human Resources Committee meeting on March 9, 2015 the following proposed
school year calendar for 2015-2016 was submitted as a regular school year calendar with the following
recommendation:
Recommendation
Moved:
J. Cobb
Seconded:
L. Kyle
1.
2.
3.
4.
5.
6.
That the first day of school for students be Tuesday, September 8, 2015
That Semester Two begin on Thursday, February 4, 2016
That the last day of school for students be Wednesday, June 29, 2016
That the following six dates be designated as professional activity days:
Thursday, September 3, 2015
Friday, September 25, 2015
Friday, November 13, 2015
Thursday, February 4, 2016
Friday, May 20, 2016
Thursday, June 30, 2016
That Friday, September 4, 2015 be a Board designated holiday
That ten examination days be approved for secondary schools:
Wednesday, January 27, 2016 through to Tuesday, February 2, 2016
Wednesday, June 22, 2016 through to Tuesday, June 28, 2016
Appendices
•
Appendix A: Proposed HPEDSB School Year Calendar 2015-2016.
Respectfully submitted,
Mary Hall, Chair
Program and Human Resources Committee
Cathy Portt,
Superintendent of Education – Curriculum Services
Ministry of Education
School Year Calendar 2015- 2016
Hastings Prince Edward District School Board
Legend:
Month
H - Statutory
E- Scheduled
P- Professional
Examination Day
Activity Day
Holiday Schedule
Number of
Instructional
Days
Number of
Professional
Activity Days
Number of
Scheduled
Examination
Days
August
2015
September
2015
October
2015
November
2015
December
2015
January
2016
1st Week
School starts for students Sept 8, 2015
Semester 2 starts for students Feb 5, 2016
Half
Day
2nd Week
3rd Week
4th Week
5th Week
M
T
W
T
F
M
T
W
T
F
M
T
W
T
F
M
T
W
T
F
M
T
W
3
4
5
6
7
10
11
12
13
14
17
18
19
20
21
24
25
26
27
28
31
1
2
3
4
7
8
9
10
11
14
15
16
17
18
21
22
23
24
25
P
B
H
1
2
5
6
7
8
9
12
13
14
15
16
19
20
21
22
5
6
9
10
11
12
13
16
17
18
19
20
23
24
25
22
23
T
F
28
29
30
23
26
27
28
29
30
26
27
30
24
25
28
29
30
31
H
18
2
21
21
P
H
2
1
3
1
20
4
P
14
2
3
3
February
2016
20
March
2016
16
April
2016
21
May
2016
21
1
June
2016
22
1
1
2
1
2
E
E
2
5
4
7
8
9
10
11
14
15
16
17
18
21
B
B
B
B
H
B
B
B
B
1
4
5
6
7
8
11
12
13
14
15
18
19
20
21
22
25
26
27
28
29
E
E
E
8
9
10
11
12
15
16
17
18
19
22
23
24
25
26
29
14
15
16
17
18
21
22
23
24
25
28
29
30
31
B
B
B
B
B
H
H
27
28
H
1
July
2016
TOTAL
B - Board Designated
Holiday
3
3
4
5
H
P
2
4
1
3
5
2
4
7
8
9
10
11
1
4
5
6
7
8
11
12
13
14
15
18
19
20
21
22
25
26
6
9
10
11
12
13
16
17
18
19
20
23
24
25
26
27
30
31
P
H
17
20
21
22
23
24
27
28
3
1
6
4
7
5
8
6
9
7
10
8
13
11
14
12
15
13
16
14
15
18
19
E
E
E
E
E
20
21
22
25
26
29
29
30
P
27
28
29
H
194
© Queen's Printer for Ontario, 2012
6
10
Note: The 2015-2016 calendar provides for 197 possible school days between September 1, 2015 and June 30, 2016. The school year shall
include a minimum of 194 school days of which up to two days shall be designated as professional activity days. In addition, up to four days
may be designated by the board as professional activity days. The remaining school days shall be instructional days. The boards may
designate up to ten instructional days as examination days.
Board Report No. C-1
Page 1
March 23, 2015
Decision
To:
Information
X
Chair and Members of Hastings and Prince Edward District School Board
From: Mandy Savery-Whiteway, Director of Education and Secretary of the Board
Re:
Calendar of events
Purpose:
To provide a list of upcoming meetings, conferences and conventions.
Board and Committee meetings
DATE
TIME
Thursday, March 26
5:00 p.m.
Monday, April 7
Monday, April 13
11:00 a.m.
5:30 p.m.
Monday, April 13
7:00 p.m.
Thursday, April 23
5:00 p.m.
Monday, April 27
6:00 p.m.
Monday, April 27
7:00 p.m.
EVENT
Special Education Advisory
Committee Meeting
Executive Committee Meeting
Program & Human Resources
Committee Meeting
Operations and Finance
Committee Meeting
Special Education Advisory
Committee Meeting
Committee of the Whole Board
Meeting
Public Board Meeting
LOCATION
Board Committee Room
Board Committee Room
Board Committee Room
Board Committee Room
Board Room
Board Committee Room
Board Room
Conferences and Conventions
March 26 – 28, 2015
Ontario Public School Boards’ Association –
Education Labour Relations and Human
Resources 2015
Sheraton Centre Hotel
Toronto
System and School Events
DATE
Month of March
TIME
All day
Tuesday, March 24
Tuesday, March 24
9:15 a.m.
All day
Tuesday, March 24
All day
Tuesday, March 24
All day
Tuesday, March 24
2:00 p.m.
Tuesday, March 24
Call school
Wednesday, March 25
All day
Wednesday, March 25
All day
Wednesday, March 25
All day
Wednesday, March 25
All day
Wednesday, March 25
All day
Wednesday, March 25
5:00 p.m.
EVENT
Student Art displayed in the
Cultural Corner at Hastings
Highlands Centre
Terrific Kids Assembly
Intermediate Girls Basketball
International District Basketball
Team
Grades 2B, 2LS, 4A & 5L to
Sandy Flat Sugar Bush
Spelling Bee
Terrific Kids Assembly
School Group Junior Basketball
Tournament at Prince Charles
Public School (Trenton)
Toronto Theatre Trip
Trenton Jr. Basketball
Tournament
School Group Basketball
Tournament at PCPS(T)
School Group Basketball
Tournament at PCPS(T)
School Council Meeting
SCHOOL/LOCATION
Maynooth Public School
College Street Public School
Bayside Public School
Kente Public School
Frankford Public School
Prince Charles Public School
(Trenton) gym
College Street Public School
College Street Public School
Centennial Secondary School
Prince Charles Public School
(Trenton) gym
V.P. Carswell Public School
College Street Public School
V.P. Carswell Public School
Board Report No. C-1
Page 2
March 23, 2015
Thursday, March 26
Morning
Thursday, March 26
All day
Thursday, March 26
Thursday, March 26
2:30 p.m.
9:30 a.m.
Thursday, March 26
All day
Friday, March 27
10: 30 a.m.
Friday, March 27
All day
Monday, March 30
10 – 11 a.m.
Monday, March 30
All day
Tuesday, March 31
Call school
Tuesday, March 31
10:00 a.m.
Wednesday, April 1
Wednesday, April 1
Wednesday, April 1
Wednesday, April 1
5 – 7 p.m.
5 – 7 p.m.
9:30 a.m.
Afternoon
Wednesday, April 1
8:00 p.m.
Thursday, April 2
Thursday, April 2
Thursday, April 2
8:30 a.m.
6 – 8:30 p.m.
Call school
Thursday, April 2
All day
Tuesday, April 7
Tuesday, April 7
8;50 a.m.
All day
Wednesday, April 8
All day
Wednesday, April 8
All day
Wednesday, April 8
All day
Wednesday, April 8
All day
Wednesday, April 8
Wednesday, April 8
Wednesday, April 8
All day
3:40 p.m.
All day
Wednesday, April 8
All day
Thursday, April 9
Friday, April 10
Friday, April 10
Monday, April 13
World Autism Awareness Day
11:20 a.m. - Noon Terrific Kids Assembly
April 7 - 8
Wednesday, April 8
School-wide Breakfast
Maple Syrup Inquiry for Grades
7 & 8B at the Frink Centre
Terrific Kids Assembly
School Science Fair
World Epilepsy Day – Wear
Purple
Terrific Kids Assembly
Grades 1/2, 3, 4/5 to Frink
Centre
Hug-a-Tree Presentation by
OPP
Chess Tournament
National Art Gallery of Canada
webinar for Grade 3
Celebration of Song at Bancroft
Pentecostal Church
Parent/Teacher Interviews
Parent/Teacher interviews
Terrific Kids Assembly
Grades 7V, 8D to Frink Centre
“Long and Winding Road”
performance
Terrific Kids Assembly
Grade 6-8 Dance
Easter Egg Hunt
Character Assembly – Selfcontrol
Geoventure trip to the
Canadian Canoe Museum
Pink Shirt Day to celebrate
Inclusivity
Pink Shirt Day
School Group Chess
Tournament at Stirling Public
School
Pink Shirt Day to celebrate
inclusiveness
Pink Shirt Day
School Council Meeting
Anti-hate day – wear pink
Pink Shirt Day
Every Wednesday HOOPS Basketball
5:30 – 8:30 p.m.. Grades 3-8
Evening
Coffee House
7:30 – 11:15 p.m. School Dance
Afternoon
Play Day to celebrate Inclusivity
11:30 a.m. – 1:30 Swim to Survive – Grades 2/3A
p.m.
& 3E
Tuesday, April 14
12:00 p.m.
Tuesday, April 14
8:30 a.m.
Grades 3 & 4S presentation on
Sound
Pedal for Hope kickoff
Hillcrest School
College Street Public School
V.P. Carswell Public School
Maynooth Public School
Prince Charles Public School
(Trenton)
Kente Public School
Hillcrest School
College Street Public School
Maynooth Public School
Hillcrest School
Maynooth Public School
Moira Secondary School
Centennial Secondary School
Frankford Public School
Frankford Public School
Centennial Secondary School
Madoc Public School
Madoc Public School
V.P. Carswell Public School
Prince Charles Public School
(Trenton)
Bayside Public School
Maynooth Public School
Moira Secondary School
College Street Public School
Madoc Public School
Madoc Public School
Maynooth Public School
Kente Public School
Hillcrest School
Moira Secondary School
Prince Charles Public School
(Trenton)
Madoc Public School
Centennial Secondary School
Centennial Secondary School
College Street Public School
Bayside Public School
College Street Public School
Madoc Public School
Board Report No. C-1
Page 3
March 23, 2015
Tuesday, April 14
Wednesday, April 15
Monday, April 20
Monday, April 20
Monday, April 20
Tuesday, April 21
April 22 - 26
Wednesday, April 22
Wednesday, April 22
Wednesday, April 22
Wednesday, April 22
Wednesday, April 22
Thursday, April 23
Thursday, April 23
Friday, April 24
Friday, April 24
Saturday, April 25
Monday, April 27
Monday, April 27
Prom Project
JSKA, JSKB trip to Ripley’s
All day
Aquarium
Sound Sense Presentation –
1:25 p.m.
Grade 3/4
11:30 a.m. – 1:30 Swim to Survive – Grades 2/3A
p.m.
& 3E
School Spirit Day – Comfy
All day
Clothes
All day
School Spirit Day – Scarf Day
All day
Band Trip to Washington, DC
All day
Lights Out Canada
2:45 p.m.
Terrific Kids/Helping Hands
All day
School Spirit Day – Socks Day
10 – 11 a.m.
Earth Day – Lights Out
3 – 5 p.m.
6:30 p.m.
School Spirit Day – Backwards
Day
Grade 3 Swim to Survive
Morning
Program at the Belleville Sports
and Wellness Centre
All day
Grades 6 & 7/8 to Frink Centre
School Spirit Day – Spirit
All day
House Colours Day
School Council Yard Sale and
8 a.m. – 2 p.m.
Electronic Waste Collection
11:30 a.m. – 1:30 Swim to Survive – Grades 2/3A
p.m.
& 3E
Grade 3/4 Visit by Linda Lang,
9:00 a.m.
Visual Artist
All day
Wednesday, April 29
All day
Wednesday, April 29
11:45 a.m.
Thursday, April 30
School Council Meeting
Morning
Grade 3/4 Swim to Survive
Pedal for Hope
Grade 3 Swim to Survive
Program at the Belleville Sports
and Wellness Centre
North Hastings High School
Frankford Public School
Maynooth Public School
Bayside Public School
North Hastings High School
North Hastings High School
Centennial Secondary School
College Street Public School
Hillcrest School
North Hastings High School
Hillcrest School
Maynooth Public School
Library
North Hastings High School
College Street Public School
Kente Public School
North Hastings High School
Prince Charles Public School
(Trenton)
Bayside Public School
Maynooth Public School
Maynooth Public School at
the Quinte Wellness Centre,
Belleville
Kente Public School
College Street Public School
Please refer to the System Calendar of Events, school websites and newsletters for a complete listing of
school and system activities.
Respectfully submitted,
Mandy Savery-Whiteway
Director of Education and Secretary of the Board
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