Philips | 15PF5120-28E Hook Up | SPEECHEXEC - Professional dictation solutions and voice recorders

SPEECHEXEC - Professional dictation solutions and voice recorders
For product information and support, visit
www.philips.com/dictation
SPEECHEXEC
Version 1.0 for Mac
EN User manual
3
DEBenutzerhandbuch
13
FR Manuel de l‘utilisateur
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ES Manual del usuario
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NLGebruikershandleiding
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1Important
2
2.1
E N G L I SH
User manual
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2.2
Your SpeechExec software
6
Overview SpeechExec work list
window6
Overview SpeechExec player window 7
3
3.1
3.2
3.3
3.4
Get started
System requirements
Install the software
Start SpeechExec software SpeechExec help
4
Work with Philips hardware
devices9
Use the Philips foot control
9
Foot control 2330
9
Foot control 2210 / 2310 / 2320
9
Use the Philips headphones
10
Change the ear cushions
10
Install the hanging bracket
10
4.1
4.1.1
4.1.2
4.2
4.2.1
4.2.2
5
Use SpeechExec
5.1Transcription
5.2
Preferences menu
5.3
Download dictation files from a
portable dictation recorder
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3
1
Important
This manual covers the basic installation of the
SpeechExec software and its related use with
the Philips foot control and headphones.
motorized vehicle, cycling, or skateboarding,
etc. It may create a traffic hazard and is illegal
in many areas.
Not all devices mentioned in this manual
are necessarily part of the package contents.
Descriptions of devices and accessories are for
information only and do not require to deliver
any of these accessories with this package.
Important (for models supplied with
headphones):
The manufacturer guarantees compliance with
the maximum sound power of its audio players
as determined by relevant regulatory bodies,
but only with the original model of provided
headphones. If these headphones need replacement, we recommend that you contact your
retailer to order a model identical to that of the
original.
The material in this manual is believed
adequate for the intended use of the system.
If the product, or its individual modules or
procedures, are used for purposes other than
those specified herein, confirmation of their
validity and suitability must be obtained.
Safety
• To avoid a short circuit, do not expose the
product to rain or water.
• Do not expose the device to excessive heat
caused by heating equipment or direct sunlight.
• Protect the cables from being pinched,
particularly at plugs and the point where they
exit from the unit.
• All wireless devices may be susceptible to
interference, which could affect performance.
• Back up your files. The manufacturer is not
responsible for any loss of data.
Hearing safety
Observe the following guidelines when using
your headphones:
• Listen at reasonable volumes for reasonable
periods of time.
• Be careful not to adjust the volume higher as
your hearing adapts.
• Do not turn up the volume so high that you
can’t hear what’s around you.
• You should use caution or temporarily discontinue use in potentially hazardous situations.
• Do not use headphones while operating a
4
Small children
Your device and its enhancements may contain
small parts. Keep them out of the reach of small
children.
Cleaning and disinfection
• Unplug the device before cleaning.
• Use a soft cloth, if necessary dampened with
a minimum amount of water or diluted mild
soap, to clean the product.
• Products for disinfection of surfaces in clinical
areas and patient care equipment, such as
surface disinfectant wipes, can be used to
clean the device.
• Do not use harsh chemicals or strong
detergents.
• Do not rub or strike the surface with
anything hard as this may scratch or damage
the surface permanently.
Disposal of your old product
• Your product is designed and manufactured
with high quality materials and components
that can be recycled and re-used.
• When this crossed-out wheeled bin
symbol is attached to a product, it
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User manual
E N G L I SH
indicates that the product is covered by the
European Directive 2002/96/EC.
• Become informed about your local separate
collection system for electrical and electronic
products.
• Act according to your local rules and do
not dispose of old products with normal
household waste. The correct disposal of old
products will help prevent potential negative
consequences for the environment and human
health.
• Batteries (including built-in rechargeable
batteries) contain substances that may pollute
the environment. All batteries should be
disposed of at an official collection point.
5
2
Your SpeechExec software
Congratulations on your purchase! To fully benefit from our service, visit our Website for support
information such as user manuals, software downloads, warranty information and more:
www.philips.com/dictation.
2.1 Overview SpeechExec work list window
The work list allows you to manage the dictation file list, define dictation properties and change
various settings.
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2
3
4
1
The menu bar across the top organizes commands under menus.
2
The path bar shows the full path to the currently displayed folder.
3
The dictation file list displays information about the dictation files stored in the selected folder.
The columns display the properties of the dictation files.
4
Start Transcription (open the selected dictation in the player)
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E N G L I SH
2.2 Overview SpeechExec player window
The player module allows the playback of unencrypted sound files with the extension .ds2.
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The title bar displays the file name.
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Audio toolbar:
Jump to the beginning of the dictation
Fast rewind
Start/pause playback
Stop playback
Fast forward
7
Position slider: Displays file information such as file length and the current position in
the sound file during playback. The length of the recording is displayed in HH:MM:SS
(hours:minutes:seconds) above the slider.
8
Audio volume meter: Displays the audio output level.
9
10 Displays the dictation properties dialog
Displays the preferences dialog
11 Finish:
Close the dictation file and mark the transcription as finished. The dictation file is moved
to the _Transcribed folder.
12 Adjusts
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playback volume
7
3
Get started
3.1 System requirements
• Intel-based Mac
• 100 MB hard disk space
• One free USB port
• Mac OS 10.7 Lion
3.2
Install the software
1 Turn on the computer.
2 Insert the installation DVD in the DVDROM drive.
3 Open the DVD contents in Finder and drag
the SpeechExec application icon to your
Applications folder.
3.3
Start SpeechExec software
CImportant
For use SpeechExec, a license key is required.
The license key can be found on the DVD
envelope.
To launch the application, open the Application
folder in Finder and double-click on the
SpeechExec icon. When SpeechExec is started
for the first time, a license key must be entered
before you can use the application. The license
key can be found on the DVD envelope.
3.4 SpeechExec help
For detailed information about using the
SpeechExec software, see the help function. To
start the help function, click Help > SpeechExec
Help on the menu bar.
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Work with Philips
E N G L I SH
4
hardware devices
Philips hardware devices such as foot controls,
headphones and the Digital Pocket Memo are
designed for compatibility with SpeechExec.
4.1.2 Foot control 2210 / 2310 / 2320
The foot controls 2210 / 2310 and 2320 have
three pedals: fast rewind 1 , fast forward 2
and playback 3 .
4.1 Use the Philips foot control
The Philips foot control is designed to offer an
ergonomic, hands-free tool for playback of files
for transcription.
4.1.1 Foot control 2330
The Philips foot control 2330 has four pedals:
a left 1 , a middle 2 , a right 3 and a top 4
pedal.
2
1
LFH 2210 / 2310
2
1
Press and hold the left pedal to fast forward.
When forwarding reaches the desired
position, release the pedal.
2
Press and hold the middle pedal for
playback. When the pedal is released,
playback is stopped.
3
Press and hold the right pedal for fast
rewind. When rewinding reaches the desired
position, release the pedal.
4
Press and release the top pedal to finish a
dictation.
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3
1
LFH 2320
Press and hold the pedal for fast rewind.
When rewinding reaches the desired
position, release the pedal.
2
Press and hold the pedal to fast forward.
When forwarding reaches the desired
position, release the pedal.
3
The pedal starts playback. The behavior for
starting and stopping playback depends on
the setting of the playback switch on the
underside of the foot control:
• N (Neutral) position: Press and hold the
right pedal for playback. When the pedal
is released, playback is stopped.
• T (Toggle) position: Press and release the
right pedal to start continuous playback.
Press the right pedal again to stop playback.
3
By default, the foot control 2330 has the
following configuration:
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4
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3
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4.2 Use the Philips headphones
The headphones are equipped with soft ear
cushions for wearing comfort and a hanging
bracket that attaches the headphone to a
monitor.
BWarning
Listen at a moderate volume to avoid hearing
damage.
4.2.1 Change the ear cushions
Follow the illustration below to change the ear
cushions:
1
2
3
4
4.2.2 Install the hanging bracket
Follow the illustration below to install the
hanging bracket:
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1
2
3
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User manual
5.1
Use SpeechExec
Transcription
CImportant
This chapter describes how to transcribe using
the Philips foot control 2330. If another foot
control model is used, the behavior of foot
control pedals may be different. See 4.1 Use
the Philips foot control on page 9 for more
information about other models of the Philips
foot control.
1 Connect the foot control to the computer.
2 In the SpeechExec window, select a
dictation file from the list and click the Open
button. The player window is displayed.
3 To start playback, press and hold the middle
pedal of the foot control or click the
PLAY button on the player toolbar. To stop
playback, release the middle pedal of the
foot control or click the
PLAY button
on the player toolbar.
4 To fast rewind, press and hold the right
pedal of the foot control or click the
button on the player toolbar. When
rewinding reaches the desired position,
release the pedal or click the
PLAY
button on the player toolbar.
5 To fast forward, press and hold the left
pedal of the foot control or click the
button on the player toolbar. When
forwarding reaches the desired position,
release the pedal or click the
PLAY
button on the player toolbar.
6 To stop working, press and release the
top pedal of the foot control to finish a
dictation or click the FINISH button on the
player toolbar. The dictation file is moved to
the _ Transcribed folder. Alternatively, click
the CLOSE button in the player window
to cancel the transcription without saving
changes.
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E N G L I SH
5
D Note
• Only unencrypted sound files with the
extension .ds2 are supported by the
SpeechExec player.
• When the player window is open, the
Worklist window is hidden.
E Tip
• SpeechExec allows the customization of the
behavior of the Player during transcription.
See the next chapter for more information.
• Click the
button in the player window to
display the dictation properties dialog.
5.2 Preferences menu
The Preferences dialog allows the personalization
of application settings such as winding speed,
auto-backspace and the folder for dictation files
marked finished.
1 Click SpeechExec > Preferences… on the
menu bar to open the preferences menu.
• Winding speed: set the speed for rewind
and fast forward.
• Auto-backspace: activate this option and
specify the number of seconds to rewind
a sound file when restarting playback.
• Move finished dictations to “_Transcribed”
folder: A dictation file is moved to the
sub-folder _ Transcribed when clicking the
FINISH button on the player toolbar.
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5.3
Download dictation files from a
portable dictation recorder
Use Philips DPM Connect for downloading
dictation files when a portable dictation
recorder is connected to your computer.
The application can be downloaded from
www . philips . com / dictation.
1 Install and start DPM Connect on your
computer.
2 Connect the portable dictation recorder to
the computer using the USB cable.
3 Click the DPM Connect icon in the upper
right corner of the menu bar and select
Open preferences…
4 Select which files will be downloaded:
• All files
• EOL (recordings marked as finished/endof-letter)
• File with keyword 1 (specify a keyword
• The download settings also allow the user
to specify if files will be deleted on the
recorder after they are downloaded.
5 Select a download folder and specify
if downloaded files will be moved to
subfolders based on selected keywords.
6 Activate Show download notifications to
receive visual feedback during the download
process.
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User manual
Specifications are subject to change without notice.
Philips and the Philips’ shield emblem are registered trademarks of Koninklijke Philips Electronics N.V. and are used by Speech Processing
Solutions GmbH under license from Koninklijke Philips Electronics N.V. All trademarks are the property of their respective owners.
© 2012 Speech Processing Solutions GmbH. All rights reserved.
Document version 1.0, 26/06/2012.
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