NOTICE OF MEETING

NOTICE OF MEETING
NOTICE OF MEETING
This notice is to confirm that the next regular meeting of
Hastings and Prince Edward District School Board
will be held on:
Monday, May 28, 2012
at 7:00 p.m.
at the Education Centre, Board Room
156 Ann Street, Belleville
The agenda and supporting documents for this meeting are attached to this notice.
If you would prefer to receive an electronic copy of the agenda package, please email
[email protected] .
Dwayne Inch
Chair of the Board
Trustees: Michael Brant
Tyendinaga Mohawk Territory
Bonnie Danes
Centre Hastings
Dwayne Inch
South Prince Edward, Chair
Jim Williams
Sidney/Frankford, Vice-chair
Rob McGall
Director of Education and
Secretary of the Board
Samuel J. J. Clements
Trenton/CFB Trenton
Thelma Goodfellow
Southeast Hastings
Lucille Kyle
North Hastings
Indigo Christ
Student Trustee
Jennifer Cobb
North Prince Edward
Mary Hall
Belleville
Dave Patterson
Belleville/Thurlow
Ally Martin
Student Trustee
Section
A
BOARD MEETING
PUBLIC AGENDA
Regular meeting of May 28, 2012 – 7:00 p.m.
Education Centre, Board Room
Report No.
Item
Call to order
Board prayer
th
Delegations/presentations: 11 Annual Great Place awards
Approval of agenda
Resp.
L. Kyle
D. Inch
D. Inch
15 minute recess
B
Approval of minutes: regular meeting – April 23, 2012
Business arising from the minutes
Report from Committee of the Whole Board
• Director’s performance appraisal
• Completing probationary status of elementary teachers
Recommendations
Report from Operations and Finance Committee
• Annual Accessibility Plan 2012-2013
Report from Program and Human Resources
• Textbook/novel approval
A-1
D. Inch
D. Inch
D. Inch
B-1
D. Patterson
B-2
T. Goodfellow
Report from Student Enrolment/School Capacity Committee
•
Capital priority business cases
•
Accommodation Review: Quinte West, Trenton Ward
Report from Staff
• Appointment of Student Trustees 2012-2013
• Amendments to Board Policy 11B: Program and Human
Resources Committee
C
D
Information
Calendar of events
Report from the Chair
Report from Executive Committee
Report from Operations and Finance Committee
Report from Program and Human Resources Committee
Reports from staff
• Agenda distribution survey results
• Administrator placements 2012-2013
Questions, reports and proposals from trustees (including “notices
of motion”)
B-3
(handout)
B-4
(handout)
T. Goodfellow
B-5
R. McGall
B-6
R. McGall
C-1
Verbal
Verbal
Verbal
Verbal
R. McGall
D. Inch
D. Inch
D. Patterson
J. Cobb
Verbal
Verbal
R. McGall
M. Savery-Whiteway
Verbal
All
Correspondence
Adjournment
Next regular meeting: Monday, June 18, 2012 – 7:00 p.m.
g:\do\2011-12\board agenda\may\pbm_5_28_12_agenda.doc.
T. Goodfellow
PUBLIC MOTIONS AND REPORTS
May 28, 2012
Report
Approval of agenda
Info.
Decision
X
A-1 – Approval of minutes
of the regular meeting of
X
Report from Committee of
the Whole Board
X
B-1 – Annual Accessibility
Plan 2012-2013
X
B-2 - Textbook/novel
approval
X
B-3 – Capital priority
business cases
B-4 – Accommodation
Review: Quinte West,
Trenton Ward
B-5 – Appointment of
Student Trustees 20122013
X
That the agenda be approved.
That the minutes of the regular meeting of April 23, 2012 be
approved.
That Hastings and Prince Edward District School Board approve
the following recommendation from the April. 23, 2012 Committee
of the Whole meeting:
1. Director’s performance appraisal
2. Completing probationary status of elementary teachers
That the Hastings and Prince Edward District School Board
approve the Annual Accessibility Plan for the period September
2012 to August 2013 as contained in Board Report No. B-1, dated
May 28, 2012.
That Hastings and Prince Edward District School Board approve
the list of locally selected textbooks/novels for use in schools as
described in Appendix A as contained in Board Report No. B-2,
dated May 28, 2012.
Will be a handout at the meeting.
Will be a handout at the meeting.
X
X
B-6 – Amendments to
Board Policy 11B: Program
and Human Resources
Committee
C-1 – Calendar of Events
Motion
X
X
That Hastings and Prince Edward District School Board appoint
Ryan McDougall and Dustin Wilson as student trustees and
Brittany Calamusa as alternate student trustee, effective June 1,
2011 to May 31, 2012, as contained in Board Report B-5, dated
May 28, 2012.
That Hastings and Prince Edward District School Board approve
amending Board Policy No. 11-B Program and Human Resources
Committee section 4, as contained in Board Report B-6 Appendix
A, dated May 28, 2012, and that a discussion on the value of the
change be held by January 2013 at both committee and Board.
For information only.
-DRAFTHASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES
April 23, 2012
Members present:
M. Brant, S. Clements, J. Cobb, B. Danes, T. Goodfellow, M. Hall,
D. Inch - chair, L. Kyle, D. Patterson, J. Williams
Student Trustees:
I. Christ, A. Martin
Regrets:
None
Absent:
None
Resource:
C. DeMille, K. Donnell, R. McGall, M. Norton, J. Rogers, D. Rutherford,
M. Savery-Whiteway, D. Tregenza.
Guests:
None
Minutes:
P. Hoskin
Call to order
Chair Inch called the meeting to order at 7:00 p.m.
Board prayer
Chair Inch said the Board prayer.
Delegations/presentations
None.
Approval of the revised agenda
Moved:
J. Cobb
Seconded: B. Danes
That the revised agenda be approved.
Carried
Timed Item 7:05 p.m.
Student Voice and Leadership – Prince Charles Public School (Trenton)
The chair called on Assistant Superintendent DeMille who introduced a presentation by students
and staff from Prince Charles Public School, Trenton. Assistant Superintendent DeMille
explained that this presentation illustrates how children at Prince Charles Public School are
making a difference at their school, in their community and globally through their actions and
demonstration of Growing with Character.
Principal Anne Whitfield introduced students Michael An, Hannah Eden, Brooke McCormick,
Kailin Muir, Jaime Reive, Laura Perrault, Brayden Swerbrick, and Aysar Younes, and teachers
Karin Fleming and Brian Hayes. Students described their participation in this project through
school announcements, public service video announcements, connections with younger
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES APRIL 23, 2012
Page 2
students, fund raising events and involvement with organizations such as Me to We and
Celebrate the Hero. Students announced that to date $3,000 had been raised to support their
goal of building a well in a Kenya.
Teachers spoke of the positive impact this project has had on the students both academically
and socially. Students have learned about social injustices from what they are seeing and
learning from around the world. The Learning Team has now grown to 33 students. Comments
from parents highlighting the positive impact this program has had on their children were
displayed.
Chair Inch thanked the students for their presentation and the positive impact they are having in
their schools and community.
Approval of the minutes
Moved:
D. Patterson
Seconded: T. Goodfellow
That the minutes of the regular meeting of March 26, 2012 be approved.
Carried
Business arising from the minutes of the regular meeting of March 26, 2012
None.
Report from the Committee of the Whole Board
Nothing to report.
Recommendations
Reports from staff
Board Policy additional amendments
Director McGall advised that the amendments contained in the Board Policy Additional
Amendments summary dated April 23, 2012, were received after the notice of motion was
tabled at the Board Meeting of March 26, 2012. After a brief discussion of how the new
amendments should be included, it was agreed that they would be incorporated into the motion
coming forward tonight to approve Board Policy Amendments.
Director McGall reviewed the summary of amendments and responded to trustee questions.
Approval of Board Policy amendments
Moved:
J. Cobb
Seconded: L. Kyle
Trustee Danes noted that under Current Situation, the date that the notice of motion was
presented should read March 26, 2012.
That Hastings and Prince Edward District School Board approve the following
revised Board policies:
• Policy No. 3-E – Trustee Honorarium
• Policy No. 3-F – Trustee Expenses Reimbursement – deferred to November
2014
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES APRIL 23, 2012
Page 3
• Policy No. 3-G – Hospitality – deferred to November 2014
• Policy No. 3-H – Filling Vacancies on the Board
• Policy No. 3-J – Board Review/Self Evaluation
• Policy No. 5 – Director of Education Job Description
• Policy No. 6 – Delegation of Authority
• Policy No. 8 – Board Members’ Code of Conduct
• Policy No. 9 – Role of the Board Member
• Policy No. 10 – Duties of the Board Chair and Vice-chair
• Policy No. 13 – Appeals & Hearings regarding Student Discipline
• Policy No. 15 – Student Enrolment/School capacity Committee
• Policy No. 16 – Selection of the Director
as contained in Board Report B-1, Appendix A, dated April 23, 2012, and including
amendments contained in Board Policy Additional Amendments summary dated
April 23, 2012.
Trustees added minor formatting changes which will be included in the policy amendments
being approved.
Director McGall noted that the original motion was changed to include a reference to the Board
Policy Additional Amendments summary of April 23, 2012.
Carried
Information
C-1 - Calendar of events
Trustees and staff noted the following additions to the Calendar of Events:
• Budget meeting, May 22, 2012 at 4:00 p.m.
• Joint SEAC Meeting - May 14, 2012 – 4:00 p.m. at ALCDSB, Napanee
Report from Chair
Chair Inch reported on:
• Director’s performance appraisal
Report from Executive Committee
Chair Inch reported on the following items from the Executive Committee meeting that took
place on April 2, 2012
• Director’s performance appraisal
• Fire suppression units
Report from Operations and Finance Committee
Trustee Patterson reported on the following items from the Operations and Finance Committee
meeting that took place on April 10, 2012:
• Fire suppression units
• Capital projects update
• Organization of board committees
• Presentation by Steve Wowk, Tri-board Student Transportation Services
• Emergency preparedness
• Correspondence form Marmora and Lake for support of an application for a safety zone
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES APRIL 23, 2012
Page 4
Report from Program and Human Resources Committee
Trustee Cobb reported on the following items from the Program and Human Resources
Committee meeting that took place on April 16, 2012:
• Park Dale School Kenya School Partnership presentation
• Update from International Student Program
• Implementation of Full-day Kindergarten and Extended Day programs
• Textbook approval
• Changes to Board committees
Reports from Staff
Capital Projects Update
Superintendent Rutherford noted that the floor plans for the new schools had been shared at the
Board meeting held on March 26, 2012. The plans have now been turned over to the architects
and engineers to compile the tender documents. Controller of Facility Services, Don Tregenza,
stated that it is expected that tenders will close in late May or early June. Work is ongoing with
the municipalities in regard to site plan approvals, traffic flow, drainage, etc.
Distribution of agenda packages
Director McGall advised that discussions have taken place regarding distribution of agenda
packages at committees and trustees are now being asked to complete and return the survey
contained in Board Report C-2 Distribution of Agenda Packages dated April 23, 2012.
Feedback will be used to develop plans for distribution of agenda packages beginning
September 2012.
Trustees commented on the distribution of other items such as school newsletters, mail and
payroll documents. Director McGall noted that several schools have already moved to
electronic distribution of newsletters and that trustee mail will be handed out at Board and
committee meetings.
Director McGall encouraged the use of laptops at meetings and offered training to assist with
this move to electronic agendas. In response to a question regarding confidential documents,
the director noted that these items would be password protected and could be marked
confidential.
2012-13 Budget Update
Superintendent Rutherford reminded trustees that based on enrolment projections and existing
allocations, a preliminary budget deficit projection of $3 million was anticipated. Since the
release of the provincial budget in late March, the ministry has released a number of funding
memos and information on provincial grant announcements. Based on administration’s review
of this information and after carrying out some grant calculations, it is anticipated that the total
budget shortfall will be at least $3 million.
Superintendent Rutherford discussed the following items from the summary of key changes in
the 2012-2013 Budget Provincial Grant Announcement:
• Continued support of the provincial framework agreements regarding preparation time
for elementary teachers, reduction in Grade 4-8 class sizes and funding for additional
elementary and secondary school teachers to support literacy and numeracy.
• Continued assistance with the increase in employer contributions to the OMERS pension
plan and commodity prices.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES APRIL 23, 2012
Page 5
• Funding will be provided for only 35 of the 38 Full Day Kindergarten classes due to the
cap at 910 students.
• Constraint measures will continue in 2012-13 along with new saving measures being
introduced in 2013-14.
• Program enhancement grant will be discontinued which generally provided $500,000 to
the board
Superintendent Rutherford noted that the projection of $3 million has been confirmed and may
be even higher based on this new information.
Reports from Trustees – Board committees and events
Trustees provided information on upcoming events and updates on events they had attended:
• Items being discussed at the OPSBA director’s meeting, April 28-29, 2012
• SEAC – Working Together for Success Parent Involvement Workshop – Wednesday,
May 9, 2012, 10-3 p.m., Education Centre
• The Hastings and Prince Learning Foundation Prom Project
• Student Senate and election of new student trustees
• Queen’s University – Justin Trudeau presentation
• Moira Secondary School – May 24, 2012, Fun Fair and “Moira Idol” event
• Trenton High School presentation “Celebrate the Hero” with speaker, Nick Foley
• Bullying Awareness and Prevention Week
Trustee proposals and queries
• None.
Notice of Motion
Change of meeting schedule for Program and Human Resources Committee
Director McGall noted that discussions occurred at Operations and Finance and Program and
Human Resources Committee meetings regarding how the Board’s business could be done in
one meeting instead of two. The Director suggested that we test back-to–back committee
meetings for a period and then review to determine if it should be continued.
That Hastings and Prince Edward District School Board approve amending Board
Policy No. 11-B Program and Human Resources Committee section 4, as
contained in Board Report C-3 Appendix A, dated April 23, 2012, and that a
discussion on the value of the change be held by January 2013 at both committee
and Board.
Correspondence
None
Adjournment
The meeting was adjourned at 8:34 p.m.
_____________________________
Chair
______________________________
Secretary
Board Report No. B-1
Page 1
May 28, 2012
Decision X
To:
Information
The Chair and Members of the Hastings and Prince Edward District School Board
From: Dave Patterson, Chair, Operations and Finance Committee
Dave Rutherford, Superintendent of Business Services
Don Tregenza, Controller of Facility Services
Re:
Annual Accessibility Plan for the period September 2012 to August 2013
Purpose
To approve the board’s Annual Accessibility Plan for the period September 2012 to
August 2013.
Background
The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians
with Disabilities Act (2001) (ODA) requires school boards to prepare annual plans to
address barriers to persons with disabilities. The Plan has had several revisions since it
was first published in 2005 and can be accessed on the board’s website.
Current situation
The Accessibility Advisory Committee met recently to review and update the plan. Once
approved by the Board, links to the Accessibility Plan on the board’s website will be
updated.
Appendices
Appendix A - Annual Accessibility Plan for the period September 2012 to August 2013.
Recommendation
Moved:
Seconded:
S. Clements
M. Brant
That the Hastings and Prince Edward District School Board approve the
Annual Accessibility Plan for the period September 2012 to August 2013 as
contained in Board Report No. B-1, dated May 28, 2012.
Respectfully submitted,
Dave Patterson
Chair, Operations and Finance Committee
Don Tregenza
Controller of Facility Services
Dave Rutherford
Superintendent of Business Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-1
Appendix A Page 1
May 28, 2012
ANNUAL ACCESSIBILITY PLAN For the period September 2012 – August 2013 Submitted by the Accessibility Advisory Committee Approved by Hastings and Prince Edward District School Board CONTACT: Don Tregenza, Controller of Facility Services Chair, Accessibility Advisory Committee Hastings and Prince Edward District School Board 224 Palmer Rd., Belleville, ON. K8P 4E1 613‐966‐1170 ext. 2250 or 1‐800‐267‐4350 Board Report No. B-1
Appendix A Page 2
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
TABLE OF CONTENTS
Executive Summary ……………………………………………………………………………………...
Pg. 3
Purpose ……………………………………………………………………………………………………
Pg. 4
Objective ………………………………………………………………………………………………….
Pg. 4
Description ………………………………………………………………………………………………..
Pg. 4
Commitment to Accessibility Planning …………………………………………………………………
Pg. 5
Universal Design Philosophy ……………………………………………………………………………
Pg. 5
Committee members …………………………………………………………………………………….
Pg. 6
Consultation with Persons with Disabilities ……………………………………………………………
Pg. 6
Recent Barrier Removal Initiatives ……………………………………………………………………..
Pg. 7
Preventing New Barriers ………………………………………………………………………………...
Pg. 7
Barrier Identification Methodologies ……………………………………………………………………
Pg. 8
Barriers Identified ………………………………………………………………………………………...
Pg. 8
Barriers to be Addressed in 2012-2013 ………………………………………………………………..
Pg. 10
Board Review …………………………………………………………………………………………….
Pg. 12
Community Input …………………………………………………………………………………………
Pg. 12
Committee Review and Monitoring …………………………………………………………………….
Pg. 12
Communication of the Plan ……………………………………………………………………………..
Pg. 12
Barriers Removed in Prior Years – Appendix A ………………………………………………………
Pg. 13
Building Accessibility Chart Future Needs and Completed Problems - Appendix B………………
Pg. 17
Glossary …………………………………………………………………………………………………..
Pg. 20
2
Board Report No. B-1
Appendix A Page 3
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
EXECUTIVE SUMMARY
The Accessibility for Ontarians with Disabilities Act (AODA) became law on June 13, 2005. The Annual
Accessibility Plan describes the measures that Hastings and Prince Edward District School Board has taken or
plans to take to identify, remove and prevent barriers for people with disabilities.
The purpose of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Ontarians with
Disabilities Act, 2001 (ODA) is to improve opportunities for people with disabilities and to provide for their
involvement in the identification, removal and prevention of barriers to their full participation in the life of the
province. To this end, the Acts requires school boards to prepare an annual accessibility plan to consult with
people with disabilities in the preparation of this plan and to make the plan public.
The AODA provides an enhanced emphasis on required actions to meet the needs of persons with disabilities.
The AODA, once fully implemented, will include regulations with respect to:
1.
2.
3.
4.
5.
Customer Services
Transportation
Information and Communications
Employment
The Built Environment
The first standard for Customer Service is now law. Public sector organizations were required by law to comply
with the standard by January 1, 2010. All Hastings and Prince Edward District School Board employees and
trustees received and completed their Customer Service training by February 2010.
The Transportation, Information and Communication and Employment regulations were enacted June 7, 2011.
School board obligations under the regulations include accessibility awareness training for all employees by
January 1, 2013.
The Built Environment standard has been developed by the province and is now being circulated for public
review. It is expected that the standard will be enacted over the next year. School boards will have obligations
including improved accessibility implemented over a prescribed time period.
Hastings and Prince Edward District School Board is committed to the continual improvement of accessibility to
school board facilities, policies, programs, practices and services for students, staff, parents, guardians,
volunteers and members of the community with disabilities.
For further information on the Accessibility for Ontarians Disabilities Act (AODA) please access the following
link: http://www.mcss.gov.on.ca/en/mcss/programs/accessibility/
If you wish to provide feedback on the Accessibility Plan you can access the following link:
http://www.hpedsb.on.ca/feedback/thoughts.cfm
3
Board Report No. B-1
Appendix A Page 4
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
1.
PURPOSE
The plan describes the measures that Hastings and Prince Edward District School board has taken in the
past and the measures that will be taken during the 2012-2013 school year to identify, remove and
prevent barriers for people with disabilities who work in, use or attend school board facilities and services.
2.
OBJECTIVES
The plan:





3.
Describes the process by which Hastings and Prince Edward District School Board will identify,
remove and prevent barriers for people with disabilities
Reviews efforts of Hastings and Prince Edward District School board to remove and prevent
barriers for people for with disabilities during the past year.
Identifies policies, procedures, programs, practices and services that Hastings and Prince Edward
District School Board will review in the coming year to identify barriers for people with disabilities.
Describes the measures Hastings and Prince Edward District School board will take in the coming
year to identify, remove and prevent barriers for people with disabilities.
Describes how Hastings and Prince Edward District School Board will make this accessibility plan
available to the public.
DESCRIPTION OF HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
Hastings and Prince Edward District School Board was formerly established in 1998 as a result of the
amalgamation of the former Hastings County Board of Education and Prince Edward County Board of
Education.
Hastings and Prince Edward District School Board services more than 16,000 students each day at 42
elementary and 8 secondary schools. Supporting student achievement is the goal of approximately 1,900
teaching and support staff who, in addition to the contributions of caring volunteers and community
partners, provide the best opportunity for students to learn. The District covers a wide geographical area
of 7,221 square kilometers bordered by Maynooth to the north, Deseronto to the east, Prince Edward
County to the south and Quinte West to the west.
All students regardless of special talents or challenging needs, have the opportunity to become successful
when attending schools which offer accessible programs, settings and services.
4
Board Report No. B-1
Appendix A Page 5
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
4. COMMITMENT TO ACCESSIBILITY PLANNING
The original plan was prepared in consultation with Senior Administration. The Board and Senior
Administration continue to approve the plan annually.
Hastings and Prince Edward District School Board continues to commit to:




The Accessibility Advisory Committee (AAC) meeting annually to review the plan.
Consulting with people with disabilities in the development and review of the plan.
Ensuring school board policies and procedures are consistent with the principles of accessibility.
Improving access to facilities, policies, programs, practices and services for students, staff, parents,
guardians, volunteers and members of the community.
The Director of Education has authorized the AAC to prepare and annually update an accessibility plan that
will enable Hastings and Prince Edward District School Board to meet these commitments.
5. UNIVERSAL DESIGN PHILOSOPHY
Through the Ontario Ministry of Education document, the Expert Panel Report on Special Education:
Education for All, 2004, school boards in Ontario were directed to follow a universal design for learning
(UDL) model.
Universal design for learning was inspired by work in architecture on the planning of buildings with a view
to accessibility for people with physical disabilities (Turnbull et al., 2002). Architects observed that the
added improvements facilitated access for all users, not just people with physical disabilities. An access
ramp, for instance, provides a person using a wheelchair with easier access to a building, but it also makes
it easier for a parent with a child’s stroller, a traveler with a baggage trolley, or someone using a walker.
Eventually, researchers in other fields noted that specialized technology meant for target population is also
useful for others. The notion that assistance targeted at a specific group can help everyone, bolstered by
recent research on inclusion and new technologies, has now made its way into the field of education.
Universal design ensures that the classroom and other learning environments are as usable as possible for
students, regardless of their age, ability, or situation.
The principle of universal design guides decisions made by Hastings and Prince Edward District School
Board in accessibility planning.
Universal design for learning principles:






equitable use
appropriately designed space
flexibility
simplicity
safety
different modes of perception
5
Board Report No. B-1
Appendix A Page 6
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
6. ACCESSIBILITY ADVISORY COMMITTEE MEMBERS
Name
Deborah Allen
Matthew Charles
Karen Chow
Bonnie Danes
Kerry Donnell
Louanne Moore
Tom Johnston
Kelvin MacQuarrie
Gillian McCurdy
Jennifer Meade
Neil Purcell
Sandy Smith
Don Tregenza
Jennifer Vincent
Steve Wowk
Representing
Canadian Union of Public Employees (CUPE)
Elementary Teachers Federation Organization (ETFO)
President, Hastings and Prince Edward Occasional Teacher Local
Trustee, Hastings and Prince Edward D.S.B.
Communications Officer, Hastings and Prince Edward D.S.B.
Association of Professional Student Services Personnel
Health and Safety Officer, Hastings and Prince Edward D.S.B.
Administrative Support Group (ASG)
Safe Workplace Coordinator, Hastings and Prince Edward D.S.B.
Ontario Secondary School Teachers Federation (OSSTF)
Elementary Teachers Federation Organization (ETFO)
Community Engagement Coordinator
Chair, Accessibility Advisory Committee
SEAC Representative
CEO, Tri-board Student Transportation Services
7. CONSULTATION WITH PERSONS WITH DISABILITIES
In maintaining the plan, the Accessibility Advisory Committee invites input from persons with disabilities. In
selection of members of the committee, organizations are asked to appoint representatives with disabilities
where possible.
Since implementation of the plan, the following suggestions have been received in consultation with
persons with disabilities:












Reduce height of water fountains
Install audio enhancement equipment in board public meeting rooms
Improve access to automatic door opener buttons
Ensure chair lifts are in good repair
Improve accessibility signage
Improve training for self advocacy
Apply guiding principles to educational assistant staffing
Continue emphasis on anti-bullying programs
Ensure clarity in fire safety plans for evacuation of persons using wheelchairs
Provide accessibility to school offices such as lower counter heights
Assist persons with disabilities to strive for independence
Provide sufficient door access widths
6
Board Report No. B-1
Appendix A Page 7
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
8. RECENT BARRIER REMOVAL INITIATIVES
During the last several years, there have been a number of informal initiatives to identify, remove and
prevent barriers to people with disabilities. An itemized list of barriers that were removed in the past is
included in Appendix A. More recent projects are listed in the following table.
The Board through its Special Education Plan has addressed access for students with disabilities through
modification and accommodation of programs and services.
Schools have been facilitated with the inclusion of automatic door openers on major school interior and
exterior doorways, elevators in most secondary schools with multiple stories, ramps for school front and
rear access points, accessible washrooms, audio and visual emergency alarm systems, and tactile and
high contrast signage, etc.
Attitudinal barriers for people with disabilities are being addressed through staff and student in-service
about diversity, inclusive schools, re-writing diversity policy/procedures and examining other policies and
procedures for barriers to accessibility.
Architectural features that incorporate principles of universal design have been incorporated into building
construction as funding provides. Current renovations to existing buildings have accessibility for people
with disabilities addressed in the plans as funding provides.
In 2011-2012, the board spent in excess of $100,000 to complete the numerous projects noted below to
address physical and architectural barriers.
The following major projects were completed in 2011-2012:
PROJECT
Automatic door openers
Pagers and training provided to hard of hearing
students in secondary schools to alert them during
emergency situations
Major renovations and additions including:
- Accessible washrooms
- Accessible parking
- Accessible front entrances
- Offices renovated to provide lower height
access
LOCATION
Centennial Secondary School, Bayside Secondary
School and Foxboro Public School.
As required.
Athol-South Marysburgh Public School, Prince
Charles School (Belleville), Sir John A. Macdonald
School, York River Public School
Refer to Appendix B for a general overview of future and completed projects.
9. PREVENTING NEW BARRIERS
In accordance with the AODA, 2005 and ODA, 2001, all school board programs, policies, practices and
services, from this point forward, will be subject to the guiding principles of inclusionary practice. The board
will strive to create an environment that is accessible to all people regardless of age or ability. Through the
annual accessibility planning process, the board’s programming, policies and practices will be assessed to
ensure continual improvement in accessibility.
7
Board Report No. B-1
Appendix A Page 8
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
10. BARRIERS IDENTIFIED
In its initial review, the Accessibility Advisory Committee (AAC) identified many barriers. On an annual
basis, in consultation with persons with disabilities, the AAC will review the following:
BARRIERS IDENTIFIED
TYPE OF BARRIER
Architectural
DESCRIPTION OF BARRIER
Obstructions in hallways i.e. boots, coats
Lack of window coverings to reduce glare from
windows
Acoutstic barriers i.e. background noise,
reverberation
Reception counters at several schools are not at
eye level for wheelchair users.
Wheelchair access required at various buildings
Attitudinal
Inaccessible washrooms in various schools.
Many switches, buttons and water fountains are
too high for wheel chair access.
Protruding objects, eg. Water fountains, fire
extinguishers, doors opening into hallway and
steps that are not a standard height and width can
create a problem for the visually impaired walking
with cane.
Access to handrails on both sides of stairs.
Awareness or lack of knowledge of disabilities
(eg. hearing, vision, mental health)
Students, staff and parents have identified
bullying and social isolation as a concern in
schools.
Awareness of needs and achievements of all
students. After school activities and clubs may
seem they do not welcome students with
disabilities. Students may be nervous to be
involved due to their disability.
Lack of knowledge or awareness on how to
advocate for oneself.
Children with medical conditions and other
disabilities face challenges when participating in
school and field trips
Communication
People who are deaf and hard of hearing cannot
8
STRATEGY FOR ITS REMOVALOR
PREVENTION
Reduce obstructions in corridors for safe
egress
Install window coverings where possible
Address issues as required.
Re-configure reception counters.
Install wheel chair ramps, elevators and chair
lifts at specific locations. Investigate portable
stage lift.
Remodel washrooms.
Relocate switches, buttons and water
fountains to a lower height.
Remodel water fountains that are protruding
from wall, recess newly installed fountains, and
provide consistency of height and width when
installing steps.
Remodel to ensure consistency of handrails.
Provide information and education and
direction on how to get help. HPEDSB now
has a mental health lead on staff whose
mandate is to increase mental health
awareness.
Continue with existing programs such as equity
and inclusivity program. Safe school
legislation, safe workplace legislation and
school climate survey. Explore other
possibilities for disability sensitivity and
awareness programming and provide direction
on how to get help.
Involve students with disabilities in extracurricular and out of school learning activities
and student council and award ceremonies.
Develop self advocacy skills. Ensure
awareness of accessibility link on the board’s
web site:
www.hpedsb.on.ca/ec/accessibility
and Director’s Comments mailbox:
www.hpedsb.on.ca/feedback/thoughts
to encourage communication and receive
suggestions re accessibility.
Provide information on programs to inform and
assist with resources to ensure inclusionary
practices. When planning or developing school
or field trips ensure students with medical and
other disabilities are considered.
Investigate visual emergency notification
Board Report No. B-1
Appendix A Page 9
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
BARRIERS IDENTIFIED
detect audio fire alarms.
People who are deaf and hard of hearing have
difficulty participating in meetings
Identification of facilities.
Awareness of access to buildings.
Fire Safety Plans need to be updated to show
accessible egress.
Announcements cannot be heard in all locations
Information
Physical
Policy/Practice
Technological
Transportation
Many forms and records are only available in
print. Student information and brochures are
sometimes difficult to obtain in alternative formats.
Interior and exterior doors of several schools are
very heavy and may be difficult to open for a
wheelchair user or someone with limited strength.
Door widths are sometimes too narrow for
wheelchair access.
Some gyms, stages and auditoriums have steps
which may prevent persons with disabilities from
participating.
Accessibility to playground equipment for
students/caregivers
Lack of awareness of accessibility issues and who
is responsible to address employee, student or
community concerns.
Board policies and procedures need to be
reviewed to ensure compliance with the ODA,
human rights legislation and harassment policy.
Availability of specialized equipment and assistive
technology for staff and students with identified
disabilities
Students with disabilities need to be able to
access transportation that accommodates their
needs.
system and install. Provide pagers as needed.
Install audio enhancement equipment and/or
provide an interpreter.
Develop procedure and provide tactile and
high contrast signage with universal symbols.
Locate signs in accessible positions.
Practice fire drills
Post on board website and communicate
through newsletters. Include plans for students
with disabilities. Schools need to consult with
local fire chief for approval of accessibility
features in fire safety plan.
Repair or install and ensure PA systems are
functional in all locations. Install visual
indicators for lockdowns. Provide pagers as
needed.
Make all forms available upon request on the
Board’s web site, on disk, or in other formats
including Braille.
Install automatic door openers or change the
doors to a lighter weight model. Ensure opener
operators are easy to use. Ensure door widths
comply with building code.
Adapt policy/procedures to include persons
with disabilities eg. Present all awards in front
of stage.
Consult with playground suppliers and schools
to determine availability and needs
Clarify procedure for raising and addressing
barrier issues.
Establish an advisory committee to review
policies to ensure compliance.
Procedure 215: Special Equipment Amount
(SEA) and Resource Guide provides
information on funding for equipment for
students with special education needs. Need
to establish board procedure for staff.
Provide transportation options such as
wheelchair accessible cabs and buses.
Attempt to minimize interruption to classes.
The Ontario Public School Boards’ Association (OPSBA ) is in the process of creating documents that will
assist boards in providing training as required by the AODA Integrated Accessibility Standards Regulations.
Once these have been developed, the board will provide training to staff as required.
9
Board Report No. B-1
Appendix A Page 10
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
11. BARRIERS TO BE ADDRESSED IN 2012-2013
The Accessibility Advisory Committee has identified the following barriers to be addressed by priority:
BARRIERS TO BE ADDRESSED IN 2012-2013
BARRIER
Architectural
OBJECTIVE
Ensure renovations to
existing facilities are
accessible for all people
with exceptionalities.
Ensure newly constructed
facilities are accessible for
all people with
exceptionalities.
Better understand how to
accommodate those with
various types of
disabilities eg. students,
staff, parents
INDICATORS OF SUCCESS
Consult with facilities planning
and re-design. Completed
renovations are accessible
Identify bullying and
social isolation as
problem in schools
Increase awareness that
bullying and social
isolation is not
acceptable.
Communication /
Information
Provide non-print,
alternative formats for
school board forms,
records and student
information brochures.
Renovation Plan to
existing buildings.
New construction
Attitudinal
Increase awareness
about disabilities and
inclusionary
practices.
Most school board
forms, records and
student information
brochures are only
available in print
format.
Signage identification
of facilities (upon
request)
Develop procedure and
provide tactile and high
contrast signage with
universal symbols. Locate
signs in accessible
positions.
Staff and students
not always able to
hear announcements
and emergency
information
Repair or install & ensure
PA systems are functional
in all locations. Install
visual indicators for
lockdowns. Provide
pagers as needed.
TIMING
Review and report
by Sept. 2012
RESPONSIBILITY
Facility Services
Review and report
by Sept. 2013
Facility Services
Equity and inclusivity
awareness workshops and
materials prepared and
communicated. Awareness of
ways to accommodate
persons with physical and
non-physical disabilities.
Equity and inclusivity
procedures. Safe school
climate survey data. Inclusive
education symposium. (delete)
Review and report
by Sept. 2013
System
Continue with existing
programs such as Growing
with Character. Explore other
possibilities for exceptionality,
sensitivity and awareness
programming for classmates.
Incidents of bullying have
decreased in the school
environment and schools are
more inclusive.
Non-print format for school
board forms, records and
student information brochures.
Upon request.
Review and report
by Sept. 2013
All schools and
assigned
Superintendent
Review and report
by Sept. 2012
ITS and
Communications
Officer
Staff and students with
disabilities able to
communicate, move about
school, and be made aware of
announcements. (Painting
standards established)
Review and report
by Sept. 2012
Facility Services
Spec. Ed.
Services
10
Board Report No. B-1
Appendix A Page 11
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
BARRIERS TO BE ADDRESSED IN 2012-2013
BARRIER
Physical
OBJECTIVE
INDICATORS OF SUCCESS
TIMING
RESPONSIBILITY
Consult with architect and
contractor to remodel
stations.
Persons in wheelchairs will be
able to speak to school
receptionist at eye level at
counter.
Review and report
by Sept. 2013
Facility Services
School reception
stations are too high
for wheelchair users
Inaccessible
washrooms in various
buildings.
Consult with architect and
contractor to remodel
washrooms.
Washrooms are accessible in
designated locations
Review and report
by Sept. 2013
Facility Services
Fire safety plans
show accessibility
features on floor
plans.
Consult with fire chief and
health & safety officer to
determine if floor plans
include accessibility
features.
Floor plans include
accessibility features.
Staff/student awareness.
Review and report
by Sept. 2013
Health & Safety
Officer, fire chief
and Facility
Services
Access to playground
equipment for
students and
caregivers
Policies
Consult with playground
suppliers and schools to
determine availability and
needs.
Playground and equipment
accessible to all
Review and report
by Sept. 2013
Facility Services
Board policies and
procedures need to
be reviewed to
ensure compliance
with the AODA and
ODA.
Technological
Ensure all board policies
are inclusive and address
accessibility issues.
Policies and procedures meet
legislative requirements and
include a specific procedure to
state the board’s commitment
to address barriers to persons
with disabilities.
Review and report
by Sept. 2013
Director of
Education
Ensure staff are
aware of processes
for accommodation
needs.
Develop a procedure re
funding for specialized
equipment for staff.
Staff with disabilities will have
improved access to workplace
when provided with
specialized equipment.
Review and report
by Sept. 2013
Information and
Technology
Services, Human
Resources, Health
& Safety Officer
Develop training
programs and train staff
as required
Staff training programs
developed, implemented and
recorded as complete for each
staff member
January 2013
All departments
and schools
Training/Information
AODA regulations
require awareness
training for staff with
responsibilities for
transportation,
information and
communications and
employment
Ensure employers
for Co-op Programs
are AODA compliant
Ensure board policies/
procedures include references
to AODA
Curriculum
Services
Transportation
Ensure staff is aware
of processes for
student transportation
accommodation
needs.
Students with disabilities
need access that
accommodates their
needs.
Provide means to allow
access to board activities.
Persons with disabilities have
access to all school and board
events.
11
Review and report
by Sept. 2013
School, Tri-Board
Student
Transportation
Services, Special
Education
Services.
Board Report No. B-1
Appendix A Page 12
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
12. BOARD REVIEW
The Accessibility Plan will continue to be updated on an annual basis with new barriers being identified and
eliminated as time and funding permits. The Accessibility Advisory Committee with representation from all
employee groups, departments, the Special Education Advisory Committee and outside organizations will
continue to provide direction to address accessibility issues with the approval of the Board.
13. COMMUNITY INPUT
The Special Education Advisory Committee (SEAC) consists of various community organizations representing
persons with disabilities and is established through a public consultation process. SEAC was consulted by the
AAC to provide broad-based input prior to the establishment and approval of the original plan by the Board.
Representation was invited from all employee groups and from Special Education Services, the Parent
Involvement Committee and Tri-Board Student Transportation Services.
14. COMMITTEE REVIEW AND MONITORING PROCESS (13)
The Accessibility Advisory Committee will meet annually to review progress of the plan. Throughout the year,
evaluation of the effectiveness in implementing barrier removal and prevention strategies will be ongoing in
preparation for subsequent years of accessibility planning.
15. COMMUNICATION OF THE PLAN
The ANNUAL ACCESSIBILITY PLAN for the period September 2012 – August 2013 is posted on the board’s
website at: http://www.hpedsb.on.ca/ec/services/fcs/documents/ACCESSIBILITYPLAN2010-2011.pdf
CONTACT:
Don Tregenza, Controller of Facility Services
Chair, Accessibility Advisory Committee
Hastings and Prince Edward District School Board
156 Ann St, Belleville ON. K8P 4N1
613-966-1170 ext. 2250 or 1-800-267-4350
12
Board Report No. B-1
Appendix A Page 13
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
Attitudinal
LOCATION
All Schools
DESCRIPTION OF BARRIER
To reduce harassment and increase understanding and
acceptance of students with disabilities, the following programs
have been used:

Bully-proofing Your School (book resource in use in
many schools)

Don’t Laugh at Me

How to Hug a Porcupine

Respect Program

Franklin Fellowship Club (developed by the Early
Intervention Team at Queen Victoria P.S.)

CYC Programs such as The Bully-Free Classroom

Living Colour, I Care CST

Creative Conflict Resolution Training

Peer Proofing

Stirling Silver Program

OPP Bearhug Band

Dealing with Aggressive At-Risk Children

Cool Solutions – Peer Counselling

VIP; Social Skills Program (primary)
In the Health and Physical Education document, there is
discussion regarding using the IEP to develop a program for
students with disabilities. There is a reference in the Grade 7
Healthy Living Curriculum under Personal Safety and Injury
Prevention that states “identify people and resources that can
support someone experiencing harassment”.
There is a reference in the Grade 8 Healthy Living Curriculum
under Living Skills that reads “demonstrate respectful behavior
towards the feelings and ideas of others”.
Any school as required
Communication
Child and Youth Counsellors, CAVEAT, SALEP, Alternate
Programs to assist students in developing strategies and
behaviours to deal more effectively with school, societal and
peer expectations and to increase student tolerance of others
with differences.
Special Education web site, PRIM and other resources to
assist ISEHs and ISRTs as they work with teachers in
programming for students with disabilities; partnerships with
outside agencies.
All schools
Any school as required
Braille materials and books on tape for blind students to
access the curriculum; orientation and mobility training for
blind students; itinerant teacher of the blind; educational
assistant support for the blind; coloured overlays.
Interpreters for the deaf supplied to assist in communication
for school related meetings and events; TTY service for deaf
citizens to have telephone access if required; FM and sound
field systems to assist student focusing on curriculum; itinerant
teacher of the deaf; interpreting (educational assistant
support); sound field system
Specific school sites
“Writing With Symbols” program; assistive technology;
educational assistants; social stories; communication supports.
13
Board Report No. B-1
Appendix A Page 14
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
Information
LOCATION
All secondary schools
Physical
Athol-South Marysburgh P.S.
Bancroft P.S.
Bayside P.S.
Bayside S.S.
Bird’s Creek P.S.
Breadner Elementary School
Centennial S.S.
Centre Hastings S.S.
C.M.L. Snider School
Coe Hill School
Deseronto P.S.
Earl Prentice P.S.
Education Centre
Foxboro P.S.
Frankford P.S.
Harmony P.S.
Harry J. Clarke P.S.
Harry J. Clarke P.S. – Sir Winston
Churchill site
14
DESCRIPTION OF BARRIERS
For the learning disabled: Inspiration, Dragon Naturally
Speaking, Kurzwell 3000, Essential Skills etc., software with
scanners and printers in the resource room to assist learning
disabled students with written communication and organization
skills; Educational assistant support for scribing and to
reinforce communication, organization and work completion
skills.
Boys washroom converted, wheelchair accessible.
Air conditioning units in the special education room have been
installed; Washrooms converted; Elevators installed; Ramps
installed; Wheelchair accessible; Seminar rooms have been
modified to accommodate special education staff
Ramp at front entrance installed; Bayside upper is wheelchair
accessible.
Washrooms converted; Ramps installed; Elevator installed;
wheelchair accessible; Special Education area renovations;
Magnetic hold openers installed on fire doors.
Washrooms converted; Ramps installed; Wheelchair
accessible; Magnetic hold openers installed on fire doors.
Washrooms converted; Ramps installed; Chair lift installed;
Automatic door openers installed; Wheelchair accessible.
Washrooms converted; Ramps, elevator and automatic door
openers installed; Wheelchair accessible; Chair lift installed for
stage; Magnetic hold openers installed on fire doors; Main
entrance ramped and handicapped door openers installed.
Handicapped door openers installed on north entrance doors.
Washrooms converted – accessible washroom renovations;
Ramps and elevators installed; Wheelchair accessible;
Enhanced chairlift agreements (chairlift moved to Quinte
S.S.);Handicapped door openers installed on north and west
entrances; Kirk rooms 142 and 143 have been renovated with
additional storage cupboards, electrical receptacles, new
counter tops, wall and door, etc. Accessible work stations
installed.
Washrooms converted; Ramps and chair lift installed;
Wheelchair accessible; Access in multi-purpose room
improved. Work stations modified; Washrooms converted.
Washrooms converted; Ramps installed; Wheelchair
accessible.
Washrooms converted; chair lift installed; Front entrance
ramped; Handicapped doors installed.
Ramps installed; Washrooms converted; Wheelchair
accessible.
Kirk cafeteria kitchen enlarged; Elevator installed;
Handicapped washrooms installed.
Washroom converted and ramps installed; Wheelchair
accessible.
Washrooms converted in building addition. Wheelchair
accessible in addition only; Chair lift installed to basement;
Concrete ramps on east side installed; Handicapped door
openers installed at front entrance; Handicapped washroom
installed.
Washrooms converted; Wheelchair accessible; Magnetic holdopen devices installed.
Handicapped door openers on main entrance installed;
Handicapped ramp on south doors installed; Washrooms
converted; Ramps, elevators, automatic door openers
installed; Wheelchair accessible.
Totally accessible after washrooms converted; Wheelchair
ramp; Door openers installed.
Board Report No. B-1
Appendix A Page 15
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
Hermon P.S.
Hillcrest School
Kente P.S.
Madoc P.S.
Madoc Township P.S.
Marmora Senior P.S.
Massassaga-Rednersville P.S.
Maynooth P.S.
Moira S.S.
North Hastings H.S.
North Hastings Senior Elementary
North Trenton P.S.
Park Dale School
Pinecrest Memorial
Prince Charles School (B)
Prince Charles P.S. (T)
Prince Edward Collegiate
Prince of Wales P.S.
15
DESCRIPTION OF BARRIERS
Wheelchair accessible; Handicapped washroom installed in
township library; Handicapped door opener installed on library
entrance door.
Sunken area in open area has been filled in and walls installed
with glass in top half; Carpet/tile has been replaced in open
areas; Handicapped ramps have been installed at two fire exit
doors and ramp has been remodeled at south west entrance;
Automatic doors have been installed on the front and west
entrance for wheelchairs. Entire area has been painted;
Shelving, storage cupboards, bulletin boards installed; Storage
room has been converted into a teacher work room; Automatic
door openers on washroom doors have been installed.
Doorway between special education room and computer lab
installed; Computer tables modified with power and data
cabling for special education students; Handicapped
washroom installed.
Asphalt ramp has been installed at main entrance; Window
and door between Kirk rooms 21 and 21A installed; Windows
in corridor walls in Kirk rooms 22 and 21A installed;
Handicapped washroom modified to accommodate change
table; Washrooms converted; Ramps installed; Wheelchair
accessible.
Washrooms converted; Wheelchair accessible; Handicapped
washroom created; Grab bars installed; Asphalt ramps at front
and west entrances installed.
Washrooms converted; Ramps, chair lift, automatic door
openers installed; Wheelchair accessible; IMD/IDD resource
area has been upgraded with kitchen cupboards and sinks;
Automatic door openers have been installed, west entrance;
Washrooms converted; Wheelchair accessible; Chair lift on
stage installed.
Wheelchair accessible; Washrooms converted; Handicapped
washroom installed.
Renovations have been made in Kirk room 151; Washrooms
converted; First floor wheelchair accessible; Handicapped door
openers installed on main entrance.
Upper and lower cupboards in room 130 have been replaced
complete with electrical and plumbing upgrades; Washrooms
converted; Ramps, elevators, chair lift and automatic door
openers installed. Wheelchair accessible; Magnetic hold
openers on fire doors.
Washrooms converted, ramps and chair lift installed;
Wheelchair accessible.
Ramps installed; Wheelchair accessible; Automatic door
openers.
Washrooms converted and ramps installed; Wheelchair
accessible.
A withdrawal room has been created in the JK Room;
Washrooms converted and ramps installed; Wheelchair
accessible; Automatic door openers installed at main entrance.
Washrooms converted and ramps installed; Wheelchair
accessible; Automatic door opener installed.
Washrooms converted; Ramps and chair lift installed;
Wheelchair accessible.
Automatic door openers installed at the main entrance,
cafeteria and library; Magnetic hold open arms installed on the
corridor fire doors; Washrooms converted; Elevator and chair
lift installed. Wheelchair accessible.
Washrooms converted; Ramps installed; Wheelchair
accessible; Automatic door openers installed on primary
washroom doors; Hold open arms installed on hall doors.
Board Report No. B-1
Appendix A Page 16
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
Queen Elizabeth School (B)
Queen Elizabeth School (P)
Queen Elizabeth P.S. (T)
Quinte S.S.
S.H. Connor School
Sir John A. Macdonald School
Sir Mackenzie Bowell P.S.
Sophiasburgh Central
South Marysburgh P.S.
Stirling Jr. P.S.
Stirling Pr. P.S.
Stirling Sr. P.S.
Susanna Moodie Elementary
Trenton High School
Tweed-Hungerford Sr. School
Tyendinaga P.S.
V.P. Carswell Elementary
William R. Kirk School
Elementary/Secondary Schools
16
DESCRIPTION OF BARRIERS
Computer lab/library modified
Automatic door openers on main entrance installed;
Washrooms converted, ramps installed; Wheelchair
accessible.
Renovations have been made for a dwarf student; Larger door
installed on the washroom off the library; Kindergarten
washroom door modified; Washrooms converted; Ramps and
automatic door openers installed at main entrance; Wheelchair
accessible.
Washrooms converted and ramps installed; Wheelchair
accessible; Door openers have been installed on the main
entrance doors and boys washroom; Magnetic hold openers
on fire doors.
Exhaust fan has been installed over the stove in Kirk
classroom; Washrooms converted; Ramps, elevators and
automatic door openers installed; Wheelchair accessible;
Magnetic hold openers installed on fire doors.
Washrooms converted and ramps installed; Wheelchair
accessible.
Washrooms converted; Ramps installed; Wheelchair
accessible; Door opener installed at west entrance; Magnetic
hold openers installed on fire doors.
Ramp installed to portable; Washrooms converted; Wheelchair
accessible; Handicapped door openers installed; Wheelchair
walkway installed from portable to school.
Wheelchair accessible.
Washrooms converted – girls only.
Washrooms converted and stair climber installed; First floor
wheelchair accessible; Magnetic hold door devices installed.
Washrooms converted; Ramps and chair lift installed;
Wheelchair accessible.
Kirk room 105 has been renovated; A wall, door, basin and
grab bars have been installed; A second lower hand rail
installed on the stairs; Washrooms converted; Handrails
modified; Toilets modified.
Handicapped washroom installed; Magenetic hold devices and
door openers installed; Washrooms converted; Ramps
installed; Wheelchair accessible.
Kirk room 110 expanded into room 108; Upper cupboards
installed; Washrooms converted; Chair lift installed;
Wheelchair accessible; Steps converted to ramp at King St.;
Elevator installed; Magnetic hold devices installed on fire
doors.
Washrooms converted; Wheelchair accessible; Handicapped
door openers installed; Handicapped washroom installed.
Handicapped washroom installed; Ramps and chair lift
installed; Walkway/ramp resurfaced at front entrance;
Wheelchair accessible.
Washrooms converted; Wheelchair accessible; Automatic door
openers installed at front entrance.
Washrooms converted; Automatic door openers installed;
Wheelchair accessible.
Occupational therapy in certain cases for students requiring it
in school to increase student mobility; Education assistant
support for personal care, to increase student independence;
Garavanta chairlift in several sites; Handicapped accessible
science labs.
Board Report No. B-1
Appendix A Page 17
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
APPENDIX B
GENERAL OVERVIEW
BUILDING ACCESSIBILITY CHART AS OF SEPTEMBER 2012
FUTURE NEEDS AND COMPLETED PROJECTS
Athol-South Marysburgh P.S.

Bayside S.S.

*




Bayside P.S.
Bayside P.S. (Annex)
*
*
Bird’s Creek P.S.


Breadner P.S.



C.M.L. Snider



Centennial S.S.



Centre Hastings S.S.



Coe Hill P.S.


College St. P.S.
*
*
Deseronto P.S.


Earl Prentice P.S.


Foxboro P.S.


Frankford P.S.


Harmony P.S.

Harry J. Clarke P.S.
Harry J. Clarke – Sir Winston
Churchill Site
Hermon P.S.







*
*
*
*
*
*
*
*
*

*
*

*
*
*

*









*
Hillcrest P.S.


Kente P.S.

Madoc P.S.

Madoc Township P.S.

Marmora Sr. School

Massassaga-Rednersville

*
*
*
*
*
*
*
*
*
*
*
*
*
*




*
*
*
*


17



*
*
*
*
*
*

*
*
*
*
*
*
*
*

*
*
*
*
*
*

*
*

*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
Stair Climbers
Buttons, switches
Parking
Signage
Auto Door Openers
Electric Chair Lifts
Elevators
Ramps
SCHOOL
Washrooms Converted or
Handicapped Washroom
installed
Future needs *
Completed projects 
Not applicable (blank)

Board Report No. B-1
Appendix A Page 18
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
GENERAL OVERVIEW
BUILDING ACCESSIBILITY CHART AS OF SEPTEMBER 2012
FUTURE NEEDS AND COMPLETED PROJECTS
Maynooth P.S.

Moira S.S.

*

*
*

North Hastings H.S.



North Trenton P.S.
*


*
*
*
*
Park Dale P.S.



Pinecrest P.S.



Prince Charles (B)



Prince Charles P.S. (T)


Prince Edward Collegiate


Prince of Wales P.S.



Queen Elizabeth P.S. (B)



Queen Elizabeth P.S. (P)


Queen Elizabeth P.S. (T)


Quinte S.S.


S. H. Connor P.S.


*
Sir John A. Macdonald P.S.



Sophiasburgh Central P.S.


Stirling Jr. P.S.

*
Stirling Pr. P.S.


Stirling Sr. P.S.

*
*
*
*
*
Susanna Moodie Elementary


Trenton High School


Tweed Hungerford

*
Tyendinaga P.S.


V.P. Carswell P.S.

*
York River




*
*
*
*
*



*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*

*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*




*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*


*





*
*

Queen Victoria P.S.


*

*






18
*
Stair Climbers
Buttons, switches
Parking
Signage
Auto Door Openers
Electric Chair Lifts
Elevators
Ramps
SCHOOL
Washrooms Converted or
Handicapped Washroom
installed
Future needs *
Completed projects 
Not applicable (blank)

Board Report No. B-1
Appendix A Page 19
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
GENERAL OVERVIEW
BUILDING ACCESSIBILITY CHART AS OF SEPTEMBER 2012
FUTURE NEEDS AND COMPLETED PROJECTS
William R. Kirk


Education Centre



19

*
*



*
*
Stair Climbers
Buttons, switches
Parking
Signage
Auto Door Openers
Electric Chair Lifts
Elevators
Ramps
SCHOOL
Washrooms Converted or
Handicapped Washroom
installed
Future needs *
Completed projects 
Not applicable (blank)
Board Report No. B-1
Appendix A Page 20
May 28, 2012
ANNUAL ACCESSIBILITY PLAN 2012-2013
GLOSSARY
TERM
AAC
AAP
AODA
APSSP
ASG
CAVEAT
CYC
FM
HAPE
HPEDSB
IEP
ISEH
ISRT
ITS
IMD/IDD
ODA
OPC
OPP
OSSTF
OTL
PECI
PRIM
SALEP
SEAC
UDL
TTY
VIP
VIQ
DEFINITION
Accessibility Advisory Committee
Accessibility Advisory Plan
Accessibility for Ontarians with Disabilities Act (2005)
Association of Professional Student Services Personnel
Administrative Support Group
Canadians Against Violence Everywhere Advocating its Termination
Child and Youth Counselor
Frequency Modulation
Hastings and Prince Edward
Hastings and Prince Edward District School Board
Individual Education Plan
Interdepartmental Special Education Head (secondary)
In School Resource Teacher (elementary)
Information Technology Services
Intellectual Mild Disability/Intellectual Developmental Disability
Ontarians with Disabilities Act, 2001
Ontario Principals Council
Ontario Provincial Police
Ontario Secondary School Teachers Federation
Occasional Teachers Local
Prince Edward Collegiate Institute
Pre Referral Intervention Manual
Supervised Alternative Learning for Excused Pupils
Special Education Advisory Committee
Universal Design for Learning
Teletypewriter (can be used by deaf individuals with Bell Relay Services)
Very Important Person
Volunteer Information Quinte
20
Board Report No. B-2
Page 1
May 28, 2012
Decision X
To:
Information
The Chair and Members of Hastings and Prince Edward District School Board
From: Jennifer Cobb, Chair, Program and Human Resources Committee
Trish FitzGibbon, Superintendent of Education – Curriculum Services
Re:
Textbook/Novel Approval
Purpose
To seek approval for textbooks/novels not listed in the Ministry Curriculum Centre Learning
Resources website.
Background
The Ministry Curriculum Centre Learning Resources site has replaced “Circular 14”. This site
lists textbooks/novels that have been approved for use in schools by the Minister of Education.
Current situation
Titles (attached as Appendix A) have been reviewed by the school principal, curriculum services
staff or superintendent and trustees on the Program and Human Resources Committee.
Appendices
Appendix A – Titles submitted for approval.
Recommendation
Moved:
Seconded:
M. Hall
T. Goodfellow
That Hastings and Prince Edward District School Board approve the list of locally
selected textbooks/novels for use in schools as described in Appendix A as
contained in Board Report No. B-2, dated May 28, 2012.
Respectfully submitted,
Jennifer Cobb, Chair
Program and Human Resources Committee
Trish FitzGibbon
Superintendent of Education – Curriculum Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-2
Page 2
May 28, 2012
APPENDIX A
TITLES SUBMITTED FOR BOARD TEXTBOOK/NOVEL APPROVAL MAY, 2012
Title
Subject
Social
Science An
Introduction
Social
Science &
Humanities
Author
Haskins –
Winter
Publisher
McGrawRyerson
Edition
(# or
Yr.)
Cdn. Or
Foreign
C or F
Grades
2011
C
11-12
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-5
Page 1
May 28, 2012
Decision X
To:
Information
Chair and members of the Hastings and Prince Edward District School Board
From: Jim Williams, Vice-chair of the Board / Student Senate Advisor
Re:
Appointment of student trustees for 2012-2013
Purpose
To approve the appointment of student trustees for the 2012-2013 school year.
Background
Board Policy 3-C Student Representation on the Board requires the formation of a
student senate with two representatives elected from each of the Board’s secondary
schools’ student body and for that group to elect and recommend to the Board, at its
Board meeting in May of each year, the names of two student trustees and alternate.
Current situation
The student senate met on Tuesday, May 1, 2012 at the Education Centre and
completed the following tasks:
•
Elected the following students for the two positions of student trustee for
recommendation to the Board:
•
Ryan McDougall, Moira Secondary School
•
Dustin Wilson, Trenton High School
•
Elected Brittany Calamusa, Centennial Secondary School, as alternate student
trustee who will be called on to attend Board meetings in the event that both
student trustees have indicated to the director of education that they will not be in
attendance.
•
Appointed student senate chair, Ella Wanless, Centennial Secondary School and
vice-chair, Shannon Langridge, Prince Edward Collegiate Institute.
•
Appointed student representatives to the Board’s Equity and Inclusivity Advisory
Committee, Alexandrea Milne-Gibson, Bayside Secondary School and Daniel
Meeks, Moira Secondary School.
•
Appointed student representatives to the Board’s Character Development
Committee, Rebecca Chokly, Bayside Secondary School and Ella Wanless,
Centennial Secondary School.
•
Appointed student representatives to the Board’s Safe Schools Advisory
Committee, Daniel Meeks, Moira Secondary School and Ella Wanless,
Centennial Secondary School.
Appointments to the Board’s Accessibility Advisory Committee will be completed at a
later date.
Appendices - None
The Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-5
Page 2
May 28, 2012
Recommendation:
Moved:
Seconded:
That Hastings and Prince Edward District School Board appoint Ryan McDougall
and Dustin Wilson as student trustees and Brittany Calamusa as alternate student
trustee, effective June 1, 2011 to May 31, 2012, as contained in Board Report B-5,
dated May 28, 2012.
Respectfully submitted,
Jim Williams
Vice-chair of the Board / Student Senate Advisor
The Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-6
Page 1
May 28, 2012
Decision X
To:
Information X
Chair and members of Hastings and Prince Edward District School Board
From: Dwayne Inch, Chair
Dave Patterson, Chair, Operations and Finance Committee
Jennifer Cobb, Chair, Program and Human Resources Committee
Rob McGall, Director of Education
Re:
Amendments to Board Policy 11B: Program and Human Resources Committee
Purpose
To approve changes to Board Policy No. 11-B Program and Human Resources.
Background
According to Board Policy No. 11-C Operations and Finance Committee section 4.1, the
committee “shall schedule meetings for the second Monday evening of each month in which
a regular meeting of the Board is held.” Board Policy No. 11-B Program and Human
Resources Committee section 4.1 stipulates that the committee “shall schedule meetings for
the third Monday evening of each month in which a regular meeting of the Board is held,”
Current Situation
Discussion has occurred at Operations and Finance and Program and Human Resources
meetings regarding either creating a single board committee or holding both committee
meetings on the same evening.
A notice of motion was brought forward to the April 23, 2012 Public Board Meeting
recommending that Board Policy No. 11-B Program and Human Resources Committee be
amended to change the meeting day to the same as Operations and Finance Committee and
that a discussion on the value of the change be held by January 2013 by the Board.
Appendix
Appendix A - Amendments to Board Policy No. 11-B Program and Human Resources
Committee Section 4
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-6
Page 2
May 28, 2012
Recommendation
Moved:
Seconded:
That Hastings and Prince Edward District School Board approve amending Board
Policy No. 11-B Program and Human Resources Committee section 4, as contained
in Board Report B-6 Appendix A, dated May 28, 2012, and that a discussion on the
value of the change be held by January 2013 at both committee and Board.
Respectfully submitted,
Dwayne Inch
Chair
Dave Patterson
Chair, Operations and Finance Committee
Jennifer Cobb
Chair, Program and Human Resources Committee
Rob McGall
Director of Education and Secretary of the Board
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-6
Page 3
May 28, 2012
APPENDIX A
Amendments to Board Policy No. 11-B Program and Human Resources Committee
4.
4.1
MEETINGS
The Program and Human Resources Committee shall schedule meetings for the third second
Monday evening of each month in which a regular meeting of the Board is held, with the
following exceptions:
a) There will be no regular committee meeting in December.
b) In June the meeting shall be held on the second first Monday evening.
c) Where the third second Monday of any month falls on a statutory holiday, the meeting shall
be held on the Tuesday immediately following the holiday.
4.2
Any change in meeting dates shall require advance notice to be publicly posted at least
seventy-two hours in advance.
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. C-1
Page 1
May 28, 2012
Decision
To:
Information
X
The Chair and Members of Hastings and Prince Edward District School Board
From: Rob McGall, Director of Education and Secretary of the Board
Re:
Calendar of events
Purpose:
To provide a list of upcoming meetings, conferences and conventions.
Board and Committee meetings
DATE
Monday, June 4
Monday, June 4
Wednesday, June 6
Monday, June 11
Monday, June 11
TIME
1:00 p.m.
7:00 p.m.
3:00 p.m.
4:00 p.m.
4:30 p.m.
Monday, June 11
5:30 p.m.
Monday, June 11
7:00 p.m.
Monday, June 11
7:15 p.m.
Thursday, June 14
5:00 p.m.
Monday, June 18
1:00 p.m.
Monday, June 18
6:00 p.m.
Monday, June 18
7:00 p.m.
EVENT
Executive Committee Meeting
Board Retirement Reception
Audit Committee Closed Meeting
Closed Budget Meeting
Public Budget Meeting
Program and Human Resources
Committee Meeting
Operations and Finance Committee
Meeting
Special Public Board Meeting
Special Education Advisory
Committee Meeting
Trustee Retreat
Board Committee of the Whole
Meeting
Board Public Meeting
Conferences and Conventions
OPSBA 2012 Annual
Thursday, June 7 to Saturday, June 9
General Meeting
Canadian School Boards
Wednesday, July 4 to Saturday, July 7
Association Congress 2012
LOCATION
Board Committee Room
Board Room
Hastings Room
Board Committee Room
Board Committee Room
Board Committee Room
Board Committee Room
Board Room
Board Committee Room
Board Committee Room
Board Committee Room
Board Room
Valhalla Inn
Thunder Bay
Fairmont Chateau Frontenac,
Quebec City, Quebec
System and School Events
DATE
Saturday, May 26
TIME
7:00 p.m.
Monday, May 28
7:00 p.m.
Monday, May 28
Monday, May 28
6:30 p.m.
6:30 p.m.
Tuesday, May 29
2:45 p.m.
EVENT
Quinte Ballet School Spring
Showcase
Schoolyard Improvement
Meeting
School Council Meeting
School Council Meeting in the
Library
Grad Awards Meeting
Tuesday, May 29
2:30 p.m.
Terrific Kids Assembly
2:00 p.m.
6:30 p.m. to
8:30 pm.
Terrific Kids Assembly
Arts Night
Wednesday, May 30
Thursday, May 31
LOCATION
Centennial Secondary
School
Frankford Public School
Deseronto Public School
Bird’s Creek Public School
Centennial Secondary
School
Athol-South Marysburgh
School
V.P. Carswell Public School
Prince Edward Collegiate
Institute
Board Report No. C-1
Page 2
May 28, 2012
Thursday, May 31
Thursday, May 31
Thursday, May 31
Thursday, May 31 to
Saturday, June 2
Friday, June 1
Friday, June 1
Friday, June 1
Friday, June 1
Monday, June 4
Monday, June 4
Tuesday, June 5
Tuesday, June 5
Wednesday, June 6
Wednesday, June 6
Wednesday, June 6
Thursday, June 7
Thursday, June 7
Friday, June 8
Friday, June 8
5:00 p.m.
5:00 pm. to
6:00 p.m.
6:30 p.m.
7:00 p.m.
All Day
6:00 p.m.to
10:00 p.m.
All Day
8:30 a.m.
All Day
School Council Meeting
Jazz Concert
School Council Meeting
“The Chronicles of a Teenage
Wannabe” Student Performance
at the Maranatha Church
Track and Field
Prom Night at Casa Dea Estates
Track and Field
Superstar Assembly
Athletic Day
6:30 p.m.
11:20 a.m.
All Day
2:00 p.m.
5:30 p.m. to
7:30 p.m.
All Day
School Council Meeting
Terrific Kids Assembly
Track and Field
Terrific Kids Assembly
All Day
5:00 p.m. to
8:00 p.m.
11:30 a.m.
7:00 p.m.
Track and Field Day
Spring Fling Fun Fair and Talent
Show
Annual Student Council BBQ
Relay for Life
Fun Fair
Track and Field
Tuesday, June 12
Tuesday, June 12
6:00 p.m.
9:30 a.m.
Talent Show
Athletics Awards Assembly
Tuesday, June 12
3:00 p.m.
Athletic Banquet to recognize
and honour school athletes
Aboriginal Awareness Day
Wednesday, June 13
Wednesday, June 13
Wednesday, June 13
8:30 a.m. to
2:15 p.m.
5:00 p.m.
5:30 p.m.
Thursday, June 14
Friday, June 15
Friday, June 15
Monday, June 18
Wednesday, June 20
Thursday, June 21
Tuesday, June 26
5:30 p.m.
9:30 a.m.
8:30 a.m.
1:40 p.m.
2:00 p.m.
TBA
6:30 p.m.
Tuesday, June 26
5:00 p.m.
Tuesday, June 26
TBA
Secondary Graduation Ceremonies
4:30 p.m.
Monday, June 18
7:00 p.m.
Thursday, June 28
School Fun Fair
Athletic Awards Banquet and
Dinner
Annual Fun Fair
School Council Meeting
Terrific Kids Assembly
Starfish Awards
Terrific Kids Assembly
Grade 8 Graduation
Grade 8 Graduation at Trenton
High School
Grade 8 Graduation at
Centennial Secondary School
Grade 8 Graduation
Adult Continuing Education
Graduation Ceremonies
V.P. Carswell Public School
S.H. Connor Public School
Stirling Primary School
Quinte Secondary School
Hermon Public School
Prince Edward Collegiate
Institute
Frankford Public School
Madoc Public School
Centennial Secondary
School
North Hastings High School
Bayside Public School
Bayside Public School
Frankford Public School
Earl Prentice Public School
Stirling Primary and Junior
Schools
Bird’s Creek Public School
Prince Charles Public
School, Trenton
Bayside Centennial School
Prince Edward Collegiate
Institute
V.P. Carswell Public School
Prince Edward Collegiate
Institute
Bayside Secondary School
Prince Edward Collegiate
Institute
Frankford Public School
Quinte Secondary School
Kente Public School
Hermon Public School
Madoc Public School
Bayside Public School
V.P. Carswell Public School
Bayside Public School
Frankford Public School
Harry J. Clarke Public
School
Athol-South Marysburgh
Public School
Quinte Secondary School
Bayside Secondary School
Board Report No. C-1
Page 3
May 28, 2012
Thursday, June 28
6:00 p.m.
Graduation Ceremonies
Thursday, June 28
7:00 p.m.
Graduation Ceremonies
Thursday, June 28
7:00 p.m.
Thursday, June 28
Thursday, June 28
7:00 p.m.
7:00 p.m.
Thursday, June 28
5:00 p.m.
Thursday, June 28
6:00 p.m.
Graduation Ceremonies at the
Empire Theatre, Belleville
Graduation Ceremonies
Graduation Ceremonies at the
Prince Edward Community
Centre, Picton
Graduation Ceremonies at
Maranatha Church, Belleville
Graduation Ceremonies
Centennial Secondary
School
Centre Hastings Secondary
School
Moira Secondary School
North Hastings High School
Prince Edward Collegiate
Institute
Quinte Secondary School
Trenton High School
Please refer to the System Calendar of Events, school websites and newsletters for a complete listing of
school and system activities.
Respectfully submitted,
Rob McGall
Director of Education and Secretary of the Board
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