Paper type: Wood Free 80g/m2, Paper Thickness=100

µ m // Pages in book=188 // Print scale=81%

Gap (when printed at 81% scale) = Pages in book

Paper thickness / 2 = 9.400000 mm

RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome,

Minato-ku, Tokyo 107-8544, Japan

Phone: +81-3-3479-3111

3228C/3235C/3245C

Operating Instructions

General Settings Guide

Overseas Affiliates

U.S.A.

RICOH CORPORATION

5 Dedrick Place

West Caldwell, New Jersey 07006

Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V.

Groenelaan 3, 1186 AA, Amstelveen

Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD.

Ricoh House,

1 Plane Tree Crescent, Feltham,

Middlesex, TW13 7HG

Phone: +44-(0)20-8261-4000

Germany

RICOH DEUTSCHLAND GmbH

Wilhelm-Fay-Strasse 51,

D-65936 Frankfurt am Main

Phone: +49-(0)69-7104250

France

RICOH FRANCE S.A.

383, Avenue du Général de Gaulle

BP 307-92143 Clamart Cedex

Phone: +33-(0)-821-01-74-26

Spain

RICOH ESPAÑA S.A.

Avda. Litoral Mar, 12-14,

Blue Building, Marina Village,

08005 Barcelona

Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA

Via della Metallurgia 12,

37139 Verona

Phone: +39-045-8181500

China

RICOH CHINA CO.,LTD.

29/F., Lippo Plaza, No.222

Huai Hai Zhong Road,

Lu Wan District,

Shanghai P.C.:200021

Phone: +86-21-5396-6888

Singapore

RICOH ASIA PACIFIC PTE.LTD.

260 Orchard Road,

#15-01/02 The Heeren,

Singapore 238855

Phone: +65-6830-5888

Printed in The Netherlands

GB GB B180-7500A

B1807500A

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Troubleshooting

Remarks

Entering Text

Specifications

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in this manual before using the machine.

Paper type: Wood Free 80g/m2, Paper Thickness=100

µ m // Pages in book=188 // Print scale=81%

Gap (when printed at 81% scale) = Pages in book

Paper thickness / 2 = 9.400000 mm

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a Class 1 laser device, safe for office/EDP use. The machine contains five

AIGalnP laser diodes, 7-milliwatt, 645-660 nanometer wavelength for each emitter. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

The following label is attached on the back side of the machine.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

•

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.15

“Machine Types”

Type 1: Aficio 3228C

Type 2: Aficio 3235C

• Type 3: Aficio 3245C

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.

Power Source

220–240V, 50/60Hz, 7A or more

Please be sure to connect the power cord to a power source as shown above. For details about power source, see P.147

“Power Connection”

Declaration of Conformity

“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives.”

In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a

means POWER ON.

means POWER OFF.

means STAND BY.

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Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

❒

Note

Manuals provided are specific to machine type.

Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒

Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Document Management Utility”

General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (such as

Tray Paper Settings), Document Server functions, and troubleshooting.

Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a network environment or using software.

This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.

Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

Facsimile Reference <Advanced Features>

Describes advanced facsimile functions such as line settings and procedures for registering IDs.

Printer Reference

Describes system settings, operations, functions, and troubleshooting for the machine's printer function.

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Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner

Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop-

Binder Lite in detail. This guide can be displayed from the

[ Setup ]

display when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the

[ Start ]

menu when DeskTopBinder

Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with

DeskTopBinder Lite. This guide is added to the

[ Start ]

menu when Desk-

TopBinder Lite is installed.

Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on our Web site.) ii

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What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manuals containing detailed information about them.

Products marked with * are optional. For details about optional products, see p.164 “Options”, or contact your local dealer.

Copier, Facsimile, Printer, and

Scanner Functions

Utilizing Stored Documents

ADL001S

This machine provides copier, facsimile*, printer, and scanner functions.

• You can make copies of originals.

With a finisher*, you can sort and staple copies. See

Copy Reference

• You can send originals by fax and receive faxes from other parties.

See

Facsimile Reference <Basic Features>

, and

Facsimile Reference

<Advanced Features>

• You can print documents created using applications. See

Printer Reference

• You can scan originals and send the scan file to a computer. See

Scanner Reference

ADL002S

• You can store file from originals scanned by this machine, or file sent from other computers, into the machine's hard disk. You can print and fax stored documents as required. You can also change print settings and print multiple documents (Document Server).

See p.37 “Using the Document

Server”.

• With DeskTopBinder Professional*/Lite, you can search, check, print, and delete stored documents using your computer. You can also retrieve stored documents scanned in scanner mode. With File Format

Converter*, you can even download documents stored in copy and printer functions to your computer. See

Network Guide

iii

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Paperless Fax Transmission and Reception

Reception

Fax Transmission and

Reception Through the

Internet

ADL003S

• You can store received fax messages on the machine's hard disk, instead of printing them onto paper.

You can use DeskTopBinder Professional*/Lite or a Web browser to check, print, delete, retrieve, or download documents using your computer (Storing received documents). See

Facsimile Reference

<Advanced Features>

Transmission

ADL008S

• You can send fax documents through e-mail by specifying the recipient's e-mail address (Internet Fax Transmission).

You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). See

Facsimile Reference <Basic Features>

• You can send faxes by using data such as the IP address to specify the IP-Fax destination (IP-Fax

Transmission).

The transmitted files can be received using an Internet fax machine (IP-Fax Reception). See

Facsimile Reference <Basic Features>

ADL004S

• You can send documents created using applications to another party's fax machine directly, without performing a print job (LAN-Fax).

See

Facsimile Reference <Advanced

Features>

JupiterC2_GSG_GB_F2_Pre_FM.book Page v Thursday, June 2, 2005 1:57 PM

Using the Scanner in a

Network Environment

Administrating the

Machine/Protecting

Documents (Security

Functions)

ADL005S

• You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See

Scanner Reference

• With ScanRouter delivery software, you can save scanned documents in specified destinations on network computers (File storage).

See

Scanner Reference

• You can send scanned documents to other network folders (Scan to

Folder). See

Scanner Reference

ADL006S

• You can protect documents from unauthorized access and stop them from being copied without permission. See

Security Reference

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization. See

Security Reference

• By setting passwords, you can prevent unauthorized access via the network. See

Security Reference

• You can erase the data on the hard disk to prevent the information from leaking out. See the manual for the DataOverwriteSecurity

Unit* and

Security Reference

JupiterC2_GSG_GB_F2_Pre_FM.book Page vi Thursday, June 2, 2005 1:57 PM

Monitoring the Machine Via

Computer

ADL007S

You can monitor machine status and change settings using a computer.

• Using SmartDeviceMonitor for

Admin, SmartDeviceMonitor for

Client, or a Web browser, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc.

See

Network Guide

• You can also use a Web browser to make network settings. See

Network Guide

• You can also use a Web browser to register and manage items such as user codes, fax numbers, e-mail addresses, and folders in the Address Book. See the Web browser's

Help.

JupiterC2_GSG_GB_F2_Pre_FM.book Page vii Thursday, June 2, 2005 1:57 PM

Manuals for This Machine ...................................................................................... i

What You Can Do with This Machine.................................................................. iii

Copier, Facsimile, Printer, and Scanner Functions ................................................... iii

Utilizing Stored Documents ....................................................................................... iii

Paperless Fax Transmission and Reception............................................................. iv

Fax Transmission and Reception Through the Internet ............................................ iv

Using the Scanner in a Network Environment ........................................................... v

Administrating the Machine/Protecting Documents (Security Functions) .................. v

Monitoring the Machine Via Computer ...................................................................... vi

Notice ......................................................................................................................1

Copyrights and Trademarks .................................................................................2

Trademarks ................................................................................................................ 2

Information about Installed Software.......................................................................... 3

How to Read This Manual .....................................................................................9

Safety Information ............................................................................................... 10

Safety During Operation........................................................................................... 10

Positions of Labels and Hallmarks for

WARNING and

CAUTION............ 12

ENERGY STAR Program ..................................................................................... 13

Machine Types ..................................................................................................... 15

1. Getting Started

Guide to Components ......................................................................................... 17

External Options....................................................................................................... 19

Internal Options........................................................................................................ 20

Control Panel........................................................................................................ 21

Display Panel ........................................................................................................... 23

When the Authentication Screen is displayed.......................................................... 24

Turning On the Power ......................................................................................... 26

Turning On the Main Power ..................................................................................... 26

Turning On the Power .............................................................................................. 26

Turning Off the Power .............................................................................................. 27

Turning Off the Main Power ..................................................................................... 27

Saving Energy .......................................................................................................... 28

2. Combined Function Operations

Changing Modes .................................................................................................. 29

Multi-Access......................................................................................................... 31

3. Document Server

Relationship between Document Server and Other Functions ....................... 35

Document Server Display ........................................................................................ 36

Using the Document Server................................................................................ 37

Storing Data ............................................................................................................. 37

Changing a Stored Document's File Name, User Name, or Password.................... 40

Selecting a Document .............................................................................................. 40

Searching for Stored Documents ............................................................................. 41 vii

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Printing Stored Documents ...................................................................................... 42

Deleting Stored Documents ..................................................................................... 45

Viewing Stored Documents Using a Web Browser .................................................. 45

Downloading Stored Documents.............................................................................. 46

Settings for the Document Server...................................................................... 47

4. User Tools (System Settings)

User Tools Menu (System Settings)................................................................... 49

Accessing User Tools (System Settings) .......................................................... 52

Changing Default Settings ....................................................................................... 52

Exiting User Tools .................................................................................................... 52

Settings You Can Change with User Tools ....................................................... 53

General Features ..................................................................................................... 53

Tray Paper Settings ................................................................................................. 56

Timer Settings .......................................................................................................... 59

Administrator Tools .................................................................................................. 61

Address Book....................................................................................................... 68

Registering Names .............................................................................................. 71

Registering a Name ................................................................................................. 71

Changing a Registered Name.................................................................................. 71

Deleting a Registered Name .................................................................................... 72

Authentication Information ................................................................................. 73

Registering a New User Code.................................................................................. 73

Changing a User Code............................................................................................. 74

Deleting a User Code............................................................................................... 74

Displaying the Counter for Each User Code ............................................................ 75

Printing the Counter for Each User Code................................................................. 75

Clearing the Number of Prints.................................................................................. 76

Fax Destination .................................................................................................... 77

Registering a Fax Destination .................................................................................. 78

Changing a Registered Fax Destination .................................................................. 80

Deleting a Registered Fax Destination..................................................................... 81

Registering an IP-Fax Destination ........................................................................... 82

Changing a Registered IP-Fax Destination.............................................................. 83

E-mail Destination................................................................................................ 84

Registering an E-mail Destination ............................................................................ 84

Changing a Registered E-mail Destination .............................................................. 85

Deleting a Registered E-mail Destination ................................................................ 86

Registering Folders ............................................................................................. 87

Using SMB to Connect ............................................................................................. 87

Using FTP to Connect .............................................................................................. 91

Registering Names to a Group ........................................................................... 94

Registering a New Group ......................................................................................... 94

Registering Names to a Group................................................................................. 95

Displaying Names Registered in Groups ................................................................. 95

Removing a Name from a Group ............................................................................. 96

Changing a Group Name ......................................................................................... 96

Deleting a Group ...................................................................................................... 97

Adding a Group to Another Group ........................................................................... 97

Deleting a Group within a Group.............................................................................. 97

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Registering a Protection Code ........................................................................... 99

Registering a Protection Code To a Single User ..................................................... 99

Registering a Protection Code To a Group User ................................................... 100

Registering the Transfer Request .................................................................... 101

Registering a Transfer Station/Receiving Station .................................................. 101

Changing a Registered Transfer Station/Receiving Station ................................... 103

Deleting a Registered Transfer Station/Receiving Station ..................................... 104

Registering SMTP and LDAP Authentication.................................................. 105

SMTP Authentication ............................................................................................. 105

LDAP Authentication .............................................................................................. 106

5. Troubleshooting

If Your Machine Does Not Operate As You Want............................................ 107

General .................................................................................................................. 107

Document Server ................................................................................................... 110

Maintenance........................................................................................................... 110

Loading Paper ................................................................................................ 111

Loading Paper into Paper Trays and Paper Tray Unit ........................................... 111

Loading Paper into Large Capacity Tray (optional)................................................ 112

Adding Toner.................................................................................................. 114

Inserting Toner ....................................................................................................... 115 x

Clearing Misfeeds .......................................................................................... 117

Changing the Paper Size................................................................................... 126

Changing the Paper Size of the Paper Tray .......................................................... 126

If you load a paper size that is not selected automatically ..................................... 127 d

Adding Staples............................................................................................... 129

2 Tray Finisher ....................................................................................................... 129

Booklet Finisher ..................................................................................................... 130

Removing Jammed Staples .............................................................................. 131

2 Tray Finisher ....................................................................................................... 131

Booklet Finisher ..................................................................................................... 132 y

Removing Punch Waste ................................................................................ 133

2 Tray Finisher ....................................................................................................... 133

Booklet Finisher ..................................................................................................... 134

Replacing the Stamp Cartridge ........................................................................ 135

Adjusting the Colour Registration ................................................................... 136

Auto Colour Registration ........................................................................................ 136

Fuser Adjustment for Thick Paper.......................................................................... 136

Checking the Fuser Adjustment Sheet................................................................... 139

Auto Colour Calibration .......................................................................................... 140

6. Remarks

Dos and Don'ts................................................................................................... 143

Saving Colour Copies........................................................................................ 144

Toner ................................................................................................................... 145

Handling Toner....................................................................................................... 145

Toner Storage ........................................................................................................ 145

Used Toner ............................................................................................................ 145 ix

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Where to Put Your Machine .............................................................................. 146

Machine Environment ............................................................................................ 146

Moving.................................................................................................................... 146

Power Connection.................................................................................................. 147

Access to the Machine ........................................................................................... 147

Maintaining Your Machine ................................................................................ 148

Cleaning the Exposure Glass................................................................................. 148

Cleaning the Exposure Glass Cover ...................................................................... 148

Cleaning the Auto Document Feeder..................................................................... 148

Cleaning the Dustproof Glass .......................................................................... 149

Earth Leakage Breaker ...................................................................................... 150

Replacing the Waste Toner Bottle.................................................................... 152

Other Functions ................................................................................................. 154

Inquiry .................................................................................................................... 154

Changing the Display Language ............................................................................ 154

Changing Paper Thickness Settings ...................................................................... 155

Counter ............................................................................................................... 156

Displaying the Total Counter .................................................................................. 156

7. Entering Text

Entering Text ...................................................................................................... 157

Available Characters .............................................................................................. 157

Keys ....................................................................................................................... 157

How to Enter Text .................................................................................................. 158

8. Specifications

Main Unit............................................................................................................. 159

Options ............................................................................................................... 164

Exposure Glass Cover ........................................................................................... 164

Auto Document Feeder .......................................................................................... 164

2 Tray Finisher ....................................................................................................... 165

Punch Kit (2 tray finisher) ....................................................................................... 166

Booklet Finisher ..................................................................................................... 166

Punch Kit (Booklet finisher) .................................................................................... 168

1 Tray Paper Unit ................................................................................................... 168

2 Tray Paper Unit ................................................................................................... 169

Large Capacity Tray............................................................................................... 169

Scanner Accessibility Unit...................................................................................... 170

Copy Paper ......................................................................................................... 171

Recommended Paper Sizes and Types................................................................. 171

Unusable Paper ..................................................................................................... 174

Paper Storage ........................................................................................................ 175

INDEX....................................................................................................... 176

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Notice

Notice To Wireless LAN Interface (optional) Users

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/.

This product is only for use in EEA or other authorized countries. Outdoor use of this product in Belgium, France, Germany, Italy, or the Netherlands is prohibited.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 2 Thursday, June 2, 2005 1:57 PM

Copyrights and Trademarks

Trademarks

Microsoft

, Windows

and Windows NT

are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Acrobat

is a registered trademark of Adobe Systems Incorporated.

Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

95 is Microsoft

Windows

• The product name of Windows

98 is Microsoft

Windows

• The product name of Windows

Me is Microsoft

Windows

Millennium

Edition (Windows Me)

• The product names of Windows

Microsoft

Windows

Microsoft

Windows

2000 are as follows:

2000 Advanced Server

2000 Server

2000 Professional

• The product names of Windows

Microsoft

Windows

XP are as follows:

XP Professional

XP Home Edition

• The product names of Windows Server™ 2003 are as follows:

Microsoft

Windows Server™ 2003 Standard Edition

Windows Server™ 2003 Enterprise Edition

Windows Server™ 2003 Web Edition

• The product names of Windows

Microsoft

Windows NT

NT are as follows:

Server 4.0

Workstation 4.0

JupiterC2_GSG_GB_F2_Pre_FM.book Page 3 Thursday, June 2, 2005 1:57 PM

Information about Installed Software expat

• The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version under the conditions mentioned below.

• The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at: http://expat.sourceforge.net/

Cooper.

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the

Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the

Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY

KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE

WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR

PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU-

THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG-

ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,

TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION

WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT-

WARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 4 Thursday, June 2, 2005 1:57 PM

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C All advertising materials mentioning features or use of this software must display the following acknowledgment:

This product includes software developed by The NetBSD Foundation, Inc.

and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND

CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-

CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-

CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS

BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-

PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-

ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF

USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER

CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-

TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH-

ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,

EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2.Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software that we have mentioned in this document:

• This product includes software developed by the University of California,

Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetB-

SD Project.

• This product includes software developed by the NetBSD Foundation, Inc.

and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Hannum.

• This product includes software developed by Theo de Raadt.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 5 Thursday, June 2, 2005 1:57 PM

• This product includes software developed by Jonathan Stone and Jason R.

Thorpe for the NetBSD Project.

• This product includes software developed by the University of California,

Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD

Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the

NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank van der Linden

• This product includes software developed for the NetBSD Project by Jason R.

Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors.

Sablotron

Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Reserved a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by

Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance

Ltd.

b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the application software of this product constitutes the "Larger Work" as defined in

MPL 1.1. The application software of this product except for the Sablotron 0.82

as modified is licensed by the product manufacturer under separate agreement(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html

JupiterC2_GSG_GB_F2_Pre_FM.book Page 6 Thursday, June 2, 2005 1:57 PM

6 e) The source code of the Sablotron software is available at: http://www.gingerall.com

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html

JPEG LIBRARY

• The software installed on this product is based in part on the work of the Independent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C The name "Carnegie Mellon University" must not be used to endorse or promote products derived from this software without prior written permission.

For permission or any other legal details, please contact:

Office of Technology Transfer

Carnegie Mellon University

5000 Forbes Avenue

Pittsburgh, PA 15213-3890

(412) 268-4387, fax: (412) 268-7395 [email protected]

Redistributions of any form whatsoever must retain the following acknowledgment:

"This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH

REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES

OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE

MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-

SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING

FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF

CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT

OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS

SOFTWARE.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 7 Thursday, June 2, 2005 1:57 PM

MD4

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 Message-

Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation and/or software.

MD5

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 Message-

Digest Algorithm" in all material mentioning or referencing the derived work.

These notices must be retained in any copies of any part of this documentation and/or software.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 8 Thursday, June 2, 2005 1:57 PM

Samba(Ver 2.2.2-ja-1.1)

For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter referred to as Samba 2.2.2-ja-1.1).

This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software

Foundation; either version 2 of the License, or (at your option) any later version.

This program is distributed in the hope that it will be useful, but WITHOUT

ANY WARRANTY; without even the implied warranty of MERCHANTABILI-

TY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public

License for more details.

You should have received a copy of the GNU General Public License along with this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave,

Cambridge, MA 02139, USA

❒

Note

The source code for SMB transmission by this machine can be downloaded from the following website: http://support-download.com/services/scbs

RSA BSAFE

• This product includes RSA BSAFE

cryptographic or security protocol software from RSA Security Inc.

• RSA and BSAFE are registered trademarks of RSA Security Inc. in the United

States and/or other countries.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 9 Thursday, June 2, 2005 1:57 PM

How to Read This Manual

Symbols

This manual uses the following symbols:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the

General Settings Guide

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage not involving bodily injury, if you misuse the machine by not following these instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the

General Settings Guide

* WARNINGS and CAUTIONS are notes for your safety.

Important

If these instructions are not followed, paper might be misfed, originals damaged, or data lost. Be sure to read these instructions.

Preparation

This symbol indicates the prior knowledge or preparation required before operation.

Note

This symbol indicates precautions for operation, or actions to be taken following user error.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates where further relevant information can be found.

[ ]

Keys that appear on the machine's display panel.

{ }

Keys built into the machine's control panel.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 10 Thursday, June 2, 2005 1:57 PM

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

WARNING:

•

Connect the power cord directly into a wall outlet and never use an extension cord.

Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

•

You spill something into the machine.

•

You suspect that your machine needs service or repair.

The external housing of your machine has been damaged.

Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

Disposal can take place at our authorized dealer.

Dispose of the used toner bottle in accordance with the local regulations.

Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

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CAUTION:

•

Protect the machine from dampness or wet weather, such as rain and snow.

Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

•

Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

If you use the machine in a confined space, make sure there is a continuous air turnover.

Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not be damaged under the machine.

When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

Keep toner (used or unused) and toner bottle out of the reach of children.

If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

If your skin comes into contact with toner or used toner, wash the affected area thoroughly with soap and water.

For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.

The inside of the machine could be very hot. Do not touch the parts with a label indicating “hot surface”. Otherwise, an injury might occur.

The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 12 Thursday, June 2, 2005 1:57 PM

Positions of Labels and Hallmarks for

WARNING and

CAUTION

This machine has labels for

WARNING and

CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

ADL009S

JupiterC2_GSG_GB_F2_Pre_FM.book Page 13 Thursday, June 2, 2005 1:57 PM

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR

Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

Low-Power mode

• Low Power Mode

This product automatically lowers its power consumption 15 minutes after the last copy or print job has finished. Printing is still possible in Low Power Mode, but if you wish to make copies press the

{{{{

Energy Saver

}}}}

key first.

Reference

For details about how to change the default interval, see p.59 “Energy

Saver Timer”.

• Sleep Mode

This product automatically lowers its power consumption even further 45 minutes (Type 1) or 60 minutes (Types 2 and 3) after the last copy or print job has finished. This function is called “Sleep Mode”. Printing from computer or fax is possible in this mode, but if you wish to make copies, press the operation switch first.

Reference

For details about how to change the default interval, see p.59 “Auto Off

Timer”.

Duplex Priority

The ENERGY STAR Program recommends the duplex function. By conserving paper resources this function reduces a burden to the environment. For applicable machines, duplex function (one-sided originals

→ two-sided copies) can be selected preferentially when the operation switch or the main power switch is turned on, the

{{{{

Energy Saver

}}}}

key is pressed, or the machine resets automatically.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 14 Thursday, June 2, 2005 1:57 PM

Reference

To change the settings of the Duplex Priority mode, see “Duplex Mode Priority”in “General Features P.2/5”,

Copy Reference

Specifications

Low - Power mode

Sleep mode

Power consumption

Default interval

Recovery Time

Power consumption

Default interval

Recovery time

Type 1

130W

45 minutes

Type 2

135W

15 minutes

25 seconds

20W or less

60 minutes

99 seconds

Type 3

135W

1 Sided

→

1 Sided Duplex Priority

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of environmentally friendly recycled paper. Please contact your sales representative for recommended paper.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 15 Thursday, June 2, 2005 1:57 PM

Machine Types

This machine comes in three models which vary in copy speed. To confirm which model you have, see the inside front cover.

Copy speed/B&W

Type 1

28 copies/minute

(A4

, 8

11"

)

Copy speed/Full Colour 24 copies/minute

(A4

, 8

11"

)

Type 2

35 copies/minute

(A4

, 8

11"

)

28 copies/minute

(A4

, 8

11"

)

Type 3

45 copies/minute

(A4

, 8

11"

)

35 copies/minute

(A4

, 8

11"

)

JupiterC2_GSG_GB_F2_Pre_FM.book Page 16 Thursday, June 2, 2005 1:57 PM

JupiterC2_GSG_GB_F2_Pre_FM.book Page 17 Thursday, June 2, 2005 1:57 PM

1. Getting Started

Guide to Components

Exposure glass cover (optional) or

Auto Document Feeder (ADF) (optional)

Lower the exposure glass cover over originals placed on the exposure glass. If you have the ADF, load a stack of originals here. They will be fed automatically, one by one.

(The illustration shows the ADF.)

Exposure glass

Place originals face down.

External tray

Copied, printed paper or fax messages are delivered here.

Duplex reversal unit

Open this to remove misfed paper. The upper left cover can be opened by first opening the duplex reversal unit.

AFZ001S

Earth Leakage Breaker

Prevents electric shock. See p.150 “Earth

Leakage Breaker”.

Ventilation holes

Prevents overheating. Do not obstruct the ventilation holes by placing anything near it or leaning objects against it. If the machine overheats, an error might occur.

Main power switch

If the machine does not operate after turning on the operation switch, check the main power switch is turned on. If it is off, turn it on.

Operation switch

Press this switch to turn the power on

(the

indicator lights up). To turn the power off, press this switch again (the

indicator goes off).

JupiterC2_GSG_GB_F2_Pre_FM.book Page 18 Thursday, June 2, 2005 1:57 PM

Getting Started

Control panel

See p.21 “Control Panel”.

10.

Standard tray

Copied, printed paper or fax messages are delivered here.

11.

Front cover

Open to access the inside of the machine.

12.

Paper tray

Load paper here. See p.111 “

Paper”.

13.

Paper tray unit (optional)

Load paper here. See p.111 “

Paper”, p.19 “External Options”.

Upper right cover

Open this cover to replace the toner cartridge.

Ventilation holes

Prevent overheating. Do not obstruct the ventilation holes by placing an object near it or leaning things against it. If the machine overheats, a fault might occur.

Optional connectors

Use to connect options such as Bluetooth.

AFZ024S

Bypass tray extension

Pull out this extension to load paper in the bypass tray when its length is longer than that of A4

L size.

Bypass tray

Use to print on thick paper, OHP transparencies, custom size paper, as well as plain paper.

Lower right cover

Open this cover to remove misfed paper.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 19 Thursday, June 2, 2005 1:57 PM

External Options

Guide to Components

Left tray

If you select this as the output tray, copies will be delivered face down.

Exposure glass cover

Lower this cover over originals before copying.

ADF

Load a stack of originals here. They will be fed in automatically.

Scanner Accessibility Unit

This unit lets you operate the machine or scan documents from the side instead of using the control panel on the machine.

❒

Note

When the scanner accessibility unit is installed, the control panel and the scanner unit on the machine cannot be used.

AFZ006S

2 Tray finisher

Sorts, stacks, staples, and punches copies.

*1 Finisher Shift Tray 1

*2 Finisher Shift Tray 2

Booklet finisher

Sorts, stacks, and staples copies. The saddle stitch function can staple the copies in the centre and folds them like a booklet.

*3 Finisher Shift Tray

1 Tray paper unit

Consists of 1 paper tray.

2 Tray paper unit

Consists of 2 paper trays.

Large Capacity Tray (LCT)

Holds up to 2000 sheets of A4

K paper.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 20 Thursday, June 2, 2005 1:57 PM

Getting Started

Internal Options

Fax unit

Allows you to use the facsimile function.

IEEE 1394 interface board

Connects to an IEEE 1394 cable.

Bluetooth

Allows you to expand the interface.

File Format Converter

Allows you to download documents from the Document Server stored by copier and printer functions. See p.46 “Downloading Stored Documents”.

IEEE 802.1b Wireless LAN Board

You can install a wireless LAN interface.

IEEE 1284 Interface Board

Connects to an IEEE 1284 cable.

DataOverwriteSecurity Unit

Allows you to erase data on the hard disk.

You cannot install two or more of the options below:

IEEE 1394 interface board, IEEE 802.11b Wireless LAN Board, IEEE 1284 Interface

Board, Bluetooth.

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Control Panel

This illustration shows the control panel of a machine with options fully installed.

Screen contrast knob

Adjusts display panel brightness.

{{{{

User Tools/Counter

}}}}

key

• User Tools

Press to change defaults and conditions to meet your requirements. See p.52 “Accessing User Tools (System

Settings)”.

• Counter

Press to check or print the counter value. See p.156 “Counter”.

• Inquiry

Press to find out where to order expendable supplies and where to call when a malfunction occurs. You can also print these details. See p.154 “Inquiry”

Indicators

Display the status of the machine or indicate errors.

•

• d

: Add Staple indicator. See p.129

“ d

Adding Staples”.

: Add Toner indicator. See p.114

“

Adding Toner”.

: Load Paper indicator. See p.111

“

Loading Paper”.

: Service Call indicator

: Open Cover indicator x

: Misfeed indicator. See p.117

“ x

Clearing Misfeeds”.

AFZ025S

• Communicating: Communicating indicator. See “Control Panel”,

Facsimile

Reference <Basic Features>

• i

: Confidential File indicator. See

“Control Panel”,

Facsimile Reference

<Basic Features>

• Receive File: Receiving File indicator.

See “Control Panel”,

Facsimile Reference <Basic Features>

{{{{

Adjust/Program Colour

}}}}

key (copy mode)

Use this key to adjust and register colours. See “Colour Adjustment”, “User

Colour”,

Copy Reference

❒

Note

When image quality is adjusted, the lamp in the

{{{{

Adjust/Program Colour

}}}} key is lit.

Colour circle

Refer to this when adjusting colours. See

“Colour Adjustment”,

Copy Reference

Display panel

Displays operation status, error messages, and function menus. See p.23 “Display Panel”.

{{{{

Check Modes

}}}}

key

Press to check the entered copy job settings.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 22 Thursday, June 2, 2005 1:57 PM

Getting Started

{{{{

Program

}}}}

key (copier/facsimile/scanner mode)

Press to register frequently used settings, or recall registered settings.

{{{{

Clear Modes

}}}}

key

Press to clear previous copy job settings.

10.

{{{{

Energy Saver

}}}}

key

Press to switch into and out of Energy

Saver mode. See p.28 “Energy Saver

Mode”.

11.

{{{{

Interrupt

}}}}

key (copier mode)

Press to make interrupt copies during copying or scanning. See “Interrupt

Copy”,

Copy Reference

12.

Main power indicator and On indicator

The main power indicator turns on when you turn on the main power. The

indicator lights when the power is on.

❒

Important

Do not turn off the main power switch while the

indicator is turning on or is flashing. The hard disk may malfunction.

13.

Operation switch

Press to turn the power on (the

indicator goes on). To turn the power off, press again (the

indicator goes off).

See p.26 “Turning On the Power”.

14.

{{{{

Sample Copy

}}}}

key

Press to make a single set of copies or prints to check print quality before making multiple sets. See “Sample Copy”

Copy Reference

15.

{{{{

Start

}}}}

key

Press to start copying. Press to start scanning or printing documents stored using the Document Server function.

16.

{{{{

Clear/Stop

}}}}

key

• Clear

Press to delete a number entered.

• Stop

Press to stop a job in progress.

17.

{{{{

}}}}

key

Press to enter a numerical value.

18.

Number keys

Press to enter the number of copies and data for a selected function.

19.

{{{{

Start Manual RX

}}}}

key,

{{{{

On Hook Dial

}}}}

key,

{{{{

Pause/Redial

}}}}

key, and

{{{{

Tone

}}}}

key

Reference

Facsimile Reference <Basic Features>

and

Facsimile Reference <Advanced

Features>

20.

Colour Selection keys (copy mode)

Switch keys depending on the type of original, or the copying purpose:

{{{{

Auto Colour Selection

}}}}

{{{{

Full Colour

}}}}

{{{{

Black & White

}}}}

{{{{

Single Colour

}}}}

{{{{

Two-colour

}}}}

See “Colour Functions”,

Copy Reference

21.

Function keys

Press to select one of the following functions:

• Copy:

• Document Server:

• Facsimile:

• Printer:

• Scanner:

22.

Function status indicators.

Display the status of the above functions:

• Green: active.

• Red: interrupted.

23.

indicator

The data indicator shows the status of data reception. See “Control Panel”,

Printer Reference

JupiterC2_GSG_GB_F2_Pre_FM.book Page 23 Thursday, June 2, 2005 1:57 PM

Control Panel

Display Panel

The display panel shows machine status, error messages, and function menus.

The function items displayed serve as selector keys You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted thus

. Keys appearing as cannot be used.

❒

Important

A force or impact of more than 30 N (about 3 kgf) will damage the display panel.

The copying screen is displayed as default after power on.

The following display shows a machine with options fully installed.

Common key operations

The following keys are common to all screens:

Key list

[ OK ]

[ Cancel ]

[

Prev.

] [

Next ]

[ OK ] [ Yes ]

[ Clear ]

[ Exit ]

Acknowledges a selected function or entered values, and then returns to the previous display.

Deletes a selected function or entered values, and then returns to the previous display.

Moves to the previous or next display when all items cannot be shown on the same display.

Closes displayed messages.

Cancels entered values but does not change the settings.

Returns to the previous display.

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Getting Started

When the Authentication Screen is displayed

When Basic Authentication, Windows Authentication, or LDAP Authentication is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine.

Note

❒

Consult the User Administrator about your login user name and login password. For details of the various types of user authentication, consult the respective administrators.

❒

When User Code Authentication is set, the screen for entering a user code is displayed instead. For details, see p.73 “Authentication Information”.

AAAA

Press

[ Enter ]

for Login User Name.

BBBB

Enter a login user name, and then press [ OK ] .

CCCC

Press [ Enter ] for Login Password.

DDDD

Enter a login password, and then press [ OK ] .

EEEE

Press [ Login ] .

When the user is authenticated, the screen for the function you are using appears.

❒

Note

When the entered login user name or login password is not correct, "Authentication has failed." appears. Check the login user name and password.

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Control Panel

Log Off

Important

❒

To prevent unauthorized users from using the machine, always log off when you have finished using the machine.

AAAA

Press

{{{{

User Tools / Counter

}}}}

ZFLS110E

BBBB

Press [ Logout ] .

CCCC

Press [ Yes ] .

DDDD

Press

{{{{

User Tools / Counter

}}}}

JupiterC2_GSG_GB_F2_Pre_FM.book Page 26 Thursday, June 2, 2005 1:57 PM

Getting Started

Turning On the Power

This machine has two power switches.

Operation switch (right side of the control panel)

Press to activate the machine.

When the machine has finished warming up, you can make copies.

AAAA

Make sure the exposure glass cover or the ADF is in the right position.

BBBB

Press the operation switch.

The

indicator turns off.

Turning On the Power

AAAA

Make sure the On indicator is not lit.

BBBB

Open the switch cover, and then turn off the main power switch.

The main power indicator turns off.

ZFLS020E

❒

Note

Even if you press the operation switch, and the indicator does not turn off, it will blink in the following cases:

• When the exposure glass cover or ADF is open.

• During communication with external equipment.

• When the hard disk is active.

Turning Off the Main Power

❒

Important

Do not turn off the main power switch when the

indicator is lit or blinking. Doing so may result in damage to the hard disk or memory.

Be sure to turn off the main power switch before pulling out the power plug. Not doing this may result in damage to the hard disk or memory.

When the fax unit (optional) is installed

When the main power switch is turned off while using the facsimile function, waiting fax and print jobs may be canceled, and incoming fax documents not received. If you have to turn off this switch for some reason, follow the procedure below.

Important

❒

Make sure 100% is shown as available memory on the display before turning off the main power switch or unplugging the power cord. Fax files in memory are deleted an hour after you turn off the main power switch or unplug the power cord. See ”Power Failure Report”,

Facsimile Reference <Advanced Features>

❒

The

indicator will not turn off, but will blink in dial-in mode even if you press the operation switch.

When this happens, check the explanations below, and turn off the main power switch.

• The computer is not controlling the machine.

• The machine is not receiving a fax.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 28 Thursday, June 2, 2005 1:57 PM

Getting Started

Saving Energy

Energy Saver Mode

If you do not use the machine for a certain period after an operation, or when you press the

{{{{

Energy Saver

}}}} key, the display disappears and the machine goes into Energy Saver mode. When you press the

{{{{

Energy

Saver

}}}}

key again, the machine returns to the ready condition. The machine uses less electricity in Energy Saver mode.

❒

Note

You can change the amount of time the machine waits before switching to Energy Saver mode after copying has finished or the last operation is performed. See p.59 “Energy Saver Timer”.

Auto Off

The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed.

This function is called “Auto Off”.

❒

Note

You can change the Auto Off time.

See p.59 “Auto Off Timer”.

❒

The Auto Off Timer function will not operate in the following cases:

• When a warning message appears

• When the service call message appears

• When paper is jammed

• When the cover is open

• When the “

Add Toner

" message appears

• When toner is being replenished

• When the User Tools/Counter screen is displayed

• When fixed warm-up is in progress

• When the facsimile, printer or other functions are active

• When operations were suspended during printing

• When the handset is in use

• When the On-hook dialing function is in use

• When a recipient is being registered in the address list or group dial list

• When the Data In indicator is on or blinking

• When the sample print or locked print screen is displayed

JupiterC2_GSG_GB_F2_Pre_FM.book Page 29 Thursday, June 2, 2005 1:57 PM

2. Combined Function

Operations

Changing Modes

❒

Note

You cannot switch modes in any of the following situations:

• When scanning in a fax message for transmission

• During immediate transmission

• When accessing User Tools

• During interrupt copying

• During On hook dialing for fax transmission

• While scanning an original

JupiterC2_GSG_GB_F2_Pre_FM.book Page 30 Thursday, June 2, 2005 1:57 PM

Combined Function Operations

❒

The copying screen is displayed as default after power on. You can change this default setting. See p.53 “Function Priority”.

AFZ020S

System Reset

The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called “System

Reset”. See p.53 “Function Priority”.

❒

Note

You can change the System Reset time. See p.60 “System Auto Reset Timer”.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 31 Thursday, June 2, 2005 1:57 PM

Multi-Access

You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-accessing”.

This allows you to handle jobs efficiently, regardless of how the machine is being used. For example:

• While making copies, you can scan documents to store in the Document Server.

• While printing documents stored in the Document Server, the machine can receive print data.

• You can make copies while receiving fax data.

• While printing print data, you can make operations for copying.

❒

Note

See p.53 “Print Priority” for setting function priority. As default,

[ Display

Mode ]

is set to first priority.

❒

When the 2 tray finisher or booklet finisher is installed on the machine, you can specify the output tray where documents are delivered. For details about how to specify the output tray for each function, see the following descriptions:

• p.54 “Output: Copier (copier)”

• p.55 “Output: Document Server (Document Server)”

• p.55 “Output: Facsimile (facsimile)”

• p.55 “Output: Printer (printer)”

Function Compatibility

The chart shows Function Compatibility when print priority is set to “Interleave”. See p.53 “Print Priority”.

: Simultaneous operations are possible.

: Operation is enabled when the relevant function key is pressed and remote switching (of the scanner/external extension) is done.

❍

: Operation is enabled when the

{{{{

Interrupt

}}}}

key is pressed to interrupt the preceding operation.

→

: Operation is performed automatically once the preceding operation ends.

: The operation must be started once the preceding operation ends. (Simultaneous operations are not possible.)

JupiterC2_GSG_GB_F2_Pre_FM.book Page 32 Thursday, June 2, 2005 1:57 PM

Combined Function Operations

Mode after you select Copy Facsimile Printer

Mode before you select

Copy Operations for

Copying

× × × ❍ ❍ $ $

Stapling

Sort

→

→ ❍ ❍

*1 *5

→ → ❍ ❍

*1 *1

❍ ❍ ❍

$ $

× × × ×

Interrupt Copying

Facsimile

Operations for

Copying

Transmission Opera-

❍ ❍ ❍ × × × ×

$ $ $ ❍ ❍ × ×

| tion/Manual Reception Operation

Scanning an original for Memory

Transmission

× × × × × × ×

Memory Transmis-

| | | | |

| | | |

→

| | | | |

→

| | | | |

$ $ $ $ $

$ $

*2 *2

× × × × ×

| | |

| | | | | | | | |

| |

→ → × × × × × →

→

| | | |

| | |

→

$ $ $ $ $

| | |

Immediate Transmission

× × × × × × ×

| | | |

× × × × ×

→

Printer

Scanner

Memory Reception

| | | | | | | |

| | | | | | | | | | |

Printing Received

Data

| | | | | | | |

| |

| | | | | | | | | | |

Data Reception

Printing

Stapling

Operations for scanning

Scanning

| | | | | | | | | | |

| | |

→

❍ ❍

→ → →

| | | | | | |

→ →

| | | | | | | |

*5 *4 *4 *4

$ $ $ ❍ ❍ $ $

| | | | |

× × $ $ $

| | |

× × × × × × ×

| | | | |

× × × ×

| | | |

JupiterC2_GSG_GB_F2_Pre_FM.book Page 33 Thursday, June 2, 2005 1:57 PM

Mode after you select Copy Facsimile Printer

Multi-Access

Mode before you select

Document Server Operations for

Document Server

$ $ $

Scanning a Docu-

$ × × ment to Store in

Document Server

Printing from Doc-

| ument Server

❍ ❍

$ $

$ ×

| | | | |

| | | | | | | | |

$ $

× × ×

× × × ×

| | |

DeskTopBinder

Professional/Lite

Printing from Document Server

| |

| | | | | | | | | | | | | | | | |

→

| |

Web Document

Server

Sending a Facsimile from Document

Server

| | | | | | | | | | | | | | | | | | | |

Printing

| |

→

| | | | | | | | | | | | | | | | | | |

→

Simultaneous operations are only possible after the preceding job documents are all scanned and the

[ NextJob ]

key appears.

You can scan a document after the preceding job documents are all scanned.

Operation is possible when extra lines are added.

During stapling, printing automatically starts after the current job.

Stapling is not available.

Simultaneous operation become possible after you press the

[ NextJob ]

key.

During parallel reception, any subsequent job is suspended until the receptions are completed.

❒

Limitation

Stapling cannot be used at the same time for multiple functions.

While printing is in progress, scanning using another function may require more time than usual.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 34 Thursday, June 2, 2005 1:57 PM

Combined Function Operations

JupiterC2_GSG_GB_F2_Pre_FM.book Page 35 Thursday, June 2, 2005 1:57 PM

3. Document Server

Relationship between Document Server and Other Functions

The following table describes the relationship between the Document Server and other functions.

function

Copy

Printer

Facsimile

Scanner

Where to store documents

Copy/Document

Server

Document Server

Displaying a list

Available

Facsimile

Scanner

Available

Not Available

Printing stored documents

Available

Not Available

Sending documents

Not Available

Available

You can send stored documents using the facsimile function. See “Sending a Stored

File”,

Facsimile Reference <Advanced Features>

You can display stored documents using the scanner function. See “Displaying the

List of Stored Files”,

Scanner Reference

You can send stored documents using the scanner function. See “Sending Stored

Files by E-mail or Scan to Folder, or Delivering”,

Scanner Reference

❒

Note

The following table shows the capacity of the Document Server.

Number of pages for each file

Number of files Number of pages in total

Copy

Printer

Scanner

Facsimile

1,000 pages 2,000 files 9,000 pages

JupiterC2_GSG_GB_F2_Pre_FM.book Page 36 Thursday, June 2, 2005 1:57 PM

Document Server

Document Server Display

Document Server Main Display

AFZ021S

Operating status and messages.

The title of the currently selected screen.

The operation keys

The functions under which the documents were stored.

The numbers of originals, copies, and printed pages.

The icons below show the functions active when the documents were stored in the Document Server.

Function

Icon

Copier Facsimile Printer

❒

Note

Depending on the settings of security functions, not all the stored documents may be displayed.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 37 Thursday, June 2, 2005 1:57 PM

Using the Document Server

Storing Data

File name

Stored documents are automatically named “COPY0001”, “COPY0002”.

You can change assigned file names.

User name

You can register a user name to identify the user or user group that stored the documents. To assign it, you can register the user name using the name assigned to the user code, or by entering the name directly.

Reference

For details about the user name, see p.71 “Registering Names”.

Password

You can set a password for stored documents, and use it to prevent others printing them. When a password is set for the documents, appears next to the documents.

Reference

To store documents without using

Document Server function, see the manuals for those modes.

❒

Important

Data stored in the machine might be lost if some kind of failure occurs. The manufacture shall not be responsible for any damage resulting from loss of data.

Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a secure place.

❒

A document accessed with a correct password remains selected even after operations are complete, and it can be accessed by other users. To stop this, be sure to press the

{{{{

Clear Modes

}}}}

key to cancel the document selection.

❒

Avoid using a single number or consecutive numbers for a password such as “0000” or “1234”, since the numbers like this are easy to guess, so using them will not provide a worthwhile level of security.

The user name used when adding a document to the Document Server is to identify the document creator and type. It is not to protect confidential documents from others.

❒

Note

By default, data stored in the Document Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically. See p.66 “Auto Delete File”.

❒

If you do not want stored data to be automatically deleted, select

[ No ]

in Auto Delete File before storing a document. If you select

[ Yes ]

later, data stored afterward will be automatically deleted.

❒

When the machine is printing a document stored using the copier function, wait until printing has finished before you store a document in the Document Server.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 38 Thursday, June 2, 2005 1:57 PM

Document Server

AAAA

Press the

{{{{

Document Server

}}}}

key.

EEEE

Make any required settings.

BBBB

Press [ Scan Original ] .

ZGJS776E

CCCC

Enter a user name, file name, or password if necessary.

❒

Note

If you do not enter a file name, one is automatically assigned.

Reference

p.38 “To register or change a user name” p.39 “To change a file name” p.40 “To set or change a password”

DDDD

Place originals either on the exposure glass or in the ADF.

Reference

For information about types of originals and how to place them, see “Placing Originals”

Copy Reference

Reference

For details, see

Copy Reference

FFFF

Press the

{{{{

Start

}}}}

key.

The document is stored in the Document Server.

❒

Note

To stop scanning, press the

{{{{

Clear/Stop

}}}}

key. To restart a paused scanning job, press

[ Continue ]

in the confirmation display. To delete saved images and cancel the job, press the

[ Stop ]

key.

❒

When a password is set, appears on the left side of the file name.

❒

If you placed originals on the exposure glass, press

[ Scanning

Finished ]

after all the originals have been scanned. The Select

Files to Print display appears.

To register or change a user name

AAAA

Press [ Scan Original ] .

The Scan Original display appears.

BBBB

Press [ User Name ] .

If user names are already registered, the Change User Name display appears. To use an unregistered user name, press

[ Non-programmed Name ]

JupiterC2_GSG_GB_F2_Pre_FM.book Page 39 Thursday, June 2, 2005 1:57 PM

Using the Document Server

When no user names are registered in the Address Book, the User

(Destination) Name entry display appears.

Reference

p.73 “Authentication Information”

When using a registered user name in the Address Book

Select a registered user name from the list, and then press

[ OK ]

When no user names are registered in the Address Book

Enter a new user name, and then press [ OK ] .

Reference

p.157 “Entering Text”

To change a file name

AAAA

Press [ Scan Original ] .

The Scan Original display appears.

BBBB

Press

[ File Name ]

To change your user name to an unregistered user name, proceed to the next step.

Reference

p.73 “Registering a New

User Code”

When using an unregistered user name in the Address Book

To enter an unregistered user name, press [ Non-programmed

Name ] .

Enter a new user name, and then press

[ OK ]

Reference

p.157 “Entering Text”

The Change File Name display appears.

CCCC

Press [ Delete All ] to delete the old file name.

Note

❒

You can also use

[ Backspace ]

to delete unnecessary characters.

DDDD

Enter a new file name, and then press [ OK ] .

❒

Note

Up to 20 characters can be entered as a file name. Note that only 16 characters of each file name appear in the document list.

Reference

p.157 “Entering Text”

JupiterC2_GSG_GB_F2_Pre_FM.book Page 40 Thursday, June 2, 2005 1:57 PM

Document Server

To set or change a password

AAAA

Press [ Scan Original ] .

The Scan Original display appears.

BBBB

Press [ Password ] .

CCCC

Press

[ File Management ]

CCCC

Enter a password using the number keys (four digits), and then press the

{{{{

}}}}

key.

DDDD

Reenter the password (four digits) for verification, and then press the

{{{{

}}}}

key.

EEEE

Press

[ OK ]

Changing a Stored

Document's File Name, User

Name, or Password

AAAA

Press the

{{{{

Document Server

}}}}

key.

BBBB

Select the document with the user name, file name, or password you want to change.

DDDD

Press [ Change User Name ] , [ Change

File Name ] , or [ Change Password ] .

EEEE

Enter the new user name, file name, or password using the letter keys or number keys and then press

[ OK ] .

Reference

p.38 “To register or change a user name” p.39 “To change a file name” p.40 “To set or change a password”

FFFF

Press [ OK ] .

Selecting a Document

AAAA

Press the

{{{{

Document Server

}}}}

key.

BBBB

Select a document you want to print.

❒

Note

If a password is already set for the document, enter that password, and then press

[ OK ]

❒

Note

If a password is already set for the document, enter that password, and then press

[ OK ]

❒

You can search for the document using

[ Search by User Name ]

[ Search by File Name ]

at the left top of the display. See p.41

“Searching for Stored Documents”.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 41 Thursday, June 2, 2005 1:57 PM

Using the Document Server

❒

You can sort document names in the list by user name, file name, or date. To sort documents, press

[ User Name ]

[ File

Name ]

, or

[ Date ]

❒

If you cannot determine docum ent c on ten t from t he file name, you can print just the first page of the document for checking purposes. See p.44 “Printing the first page”.

❒

To cancel document selection, press it again.

CCCC

To print multiple documents, repeat step

BBBB

in the order you want to print.

Note

❒

You can select up to 30 documents.

❒

If the sizes or resolution of selected documents are not the same, it may not be possible to print them.

❒

If you want to change the printing order, cancel the selection, and select documents again, this time in the order you want.

If you press the

{{{{

Clear Modes

}}}} key, selection of all documents will be canceled.

❒

If you press

[ Printg Odr ]

, the documents in print order.

To check the details of stored documents

AAAA

Select a document to display its detailed information.

Note

❒

If a password is already set for the document, enter that password, and then press

[ OK ]

BBBB

Press [ Detail ] .

Detailed information about the document appears.

❒

Note

If you selected several documents, use

[

]

and the details of each.

[

]

to view

❒

Press

[ OK ]

. The Select Files to

Print display reappears.

Searching for Stored

Documents

You can use either

[ Search by File

Name ]

[ Search by User Name ]

to search for documents stored in the

Document Server. You can also list stored documents in a preferred order.

❒

Note

If you install DeskTopBinder Professional or DeskTopBinder Lite on your computer, you can search for and rearrange documents using your computer.

Reference

Manuals for DeskTopBinder Professional/Lite or Help

JupiterC2_GSG_GB_F2_Pre_FM.book Page 42 Thursday, June 2, 2005 1:57 PM

Document Server

To search by file name

AAAA

Press the

{{{{

Document Server

}}}}

key.

BBBB

Press [ Search by File Name ] .

DDDD

To specify an unregistered user name, press [ Non-programmed

Name ] . Enter a user name, and then press [ OK ] .

CCCC

Enter the file name using the letter keys, and then press

[ OK ]

Only files beginning with the name entered appear in the Select

Files to Print display.

Reference

p.157 “Entering Text”.

❒

Note

To display all files stored in the

Document Server, press

[ File

List ]

To search by user name

AAAA

Press the

{{{{

Document Server

}}}}

key.

BBBB

Press [ Search by User Name ] .

CCCC

To specify a registered user name, select the user name from the displayed list, and then press [ OK ] .

❒

Note

To specify an unregistered user name, follow the procedure below.

Reference

p.157 “Entering Text”

EEEE

Press [ OK ] .

Only files beginning with the name entered appear in the Select

Files to Print display.

❒

Note

To display all files stored in the

Document Server, press

[ File

List ]

Printing Stored Documents

Note

❒

You can print stored documents from a network computer using a

Web browser. For details about how to start the Web browser, see

“Using Web Image Monitor”,

Network Guide

AAAA

Select a document you want to print.

❒

Note

If a password is already set for the document, enter that password, and then press

[ OK ]

❒

You can print multiple documents. See p.40 “Selecting a

Document”.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 43 Thursday, June 2, 2005 1:57 PM

BBBB

If you need to change print settings, press [ Print Settings ] .

The Print Settings display appears.

User names, file names, and print order of documents appear.

❒

Note

Print settings made for printing in copier or printer function remain after printing and applied to the next job. Print settings made in facsimile mode, however, do not remain.

❒

If you select multiple documents, the print settings will remain applied to the first document, but not to other documents.

❒

Print setting items are listed below. For details about print results of each setting, see

Copy

Reference

Binding format

• 2 Sided Copy Top to Top

• 2 Sided Copy Top to Bottom

• Magazine

• Book

Cover handling

• Cover/Slip Sheet

• Edit/Stamp

Finish

• Sort

• Rotate Sort

• Stack

• Staple

• Punch

Using the Document Server

❒

If you print more than one set using the Sort function, you can check the print result by printing out only the first set. See p.44 “Sample copy”.

❒

When multiple documents are printed at the same time, you can combine them into a single set by adjusting the print order.

❒

When multiple documents are printed at the same time, print settings made for the document printed first are applied to all other documents.

❒

If you select multiple files, you can check file names or print order selected in step ing the list using

[

]

by scroll-

and

[

]

❒

Press

[ Select File ]

to return to the

Select Files to Print display.

❒

The preset stamp function is not available for documents stored in facsimile mode.

CCCC

Enter the required number of prints using the number keys

Note

❒

Up to 999 can be entered.

DDDD

Press the

{{{{

Start

}}}}

key.

Printing starts.

To stop printing

AAAA

Press the

{{{{

Clear/Stop

}}}}

key.

BBBB

Press [ Stop ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 44 Thursday, June 2, 2005 1:57 PM

Document Server

Changing the number of copies during printing

Limitation

❒

The number of copies can only be changed when the Sort function is selected in the print settings.

AAAA

Press the

{{{{

Clear/Stop

}}}}

key.

BBBB

Press

[ Change Quantity ]

CCCC

Enter a new number of copies using the number key.

DDDD

Press the

{{{{

}}}}

key.

EEEE

Press [ Continue ] .

Printing restarts.

Sample copy

If you print multiple sets using the

Sort function, you can check the print order or print settings are correct by printing only the first set using the

{{{{

Sample Copy

}}}}

key.

Limitation

❒

This function can only be used when the Sort function is selected.

AAAA

Select the document.

❒

Note

If a password is already set for the document, enter that password, and then press

[ OK ]

❒

You can search for the document by using

[ Search by User

Name ]

[ Search by File Name ]

at the left top of the display. See p.41 “Searching for Stored Documents”.

❒

You can sort document names in the list by user name, file name, or date. To sort documents, press

[ User Name ]

[ File

Name ]

, or

[ Date ]

❒

To cancel a document selection, press it again.

BBBB

Press the

{{{{

Sample Copy

}}}}

key.

The first set prints out.

CCCC

If the sample is acceptable, press

[ Print ] .

❒

Note

Press

[ Suspend ]

to cancel printing and return to the Print Settings menu to change settings.

Printing the first page

You can print the first page of the document selected in the Select Files to

Print display to check its content.

If more than one document selected, the first page of each is printed.

AAAA

Select the document.

❒

Note

If a password is already set for the document, enter that password, and then press

[ OK ]

❒

You can search for the document by using

[ Search by User

Name ]

[ Search by File Name ]

at the left top of the display. See p.41 “Searching for Stored Documents”.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 45 Thursday, June 2, 2005 1:57 PM

❒

You can sort document names in the list by user name, file name, or date. To sort documents, press

[ User Name ]

[ File

Name ]

, or

[ Date ]

❒

To cancel a document selection, press it again.

BBBB

Press [ Print 1st Page ] .

CCCC

Press the

{{{{

Start

}}}}

key.

Deleting Stored Documents

❒

Important

You can store up to 2,000 documents in the Document Server. No more documents can be stored when the total is 2,000. You should delete unnecessary documents to increase available memory.

Note

❒

You can delete all stored documents at once with User Tools. See p.66 “Delete All Files”.

❒

You can delete stored documents from a network computer using the Web browser. For details about how to start the Web browser, see

“Using Web Image Monitor”,

Network Guide

AAAA

Press the

{{{{

Document Server

}}}}

key.

BBBB

Select the document to delete.

❒

Note

If a password is already set for the document, enter that password, and then press

[ OK ]

Using the Document Server

❒

You can delete multiple documents at once. See p.40 “Selecting a Document”.

❒

You can search for a document by using

[ Search by User Name ]

[ Search by File Name ]

at the left top of the display. See p.41

“Searching for Stored Documents”.

❒

You can sort document names in the list by the user name, file name, or date. To sort documents, press

[ User Name ]

[ File

Name ]

, or

[ Date ]

❒

If you cannot find the document by name, you can print the first page of a document to check its contents. See p.44 “Printing the first page”.

❒

Press the selected line again to cancel the print job.

CCCC

Press [ Delete File ] .

DDDD

Press ment.

[ Delete ] to delete the docu-

Viewing Stored Documents

Using a Web Browser

Reference

The Web browser's Help

AAAA

Start a Web browser.

BBBB

Enter “http:// (IP address of this machine) /” in the

[ Address ]

box.

The top page appears on the Web browser.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 46 Thursday, June 2, 2005 1:57 PM

Document Server

CCCC

Click

[ Document Server ]

The Document Server File List appears.

Note

❒

To switch the display format, click

[ Details ]

[ Thumbnails ]

[ Icons ]

from the

[ Display method ]

list.

DDDD

Click the properties button of the document you want to check.

Information about that document appears.

EEEE

Check the document's content.

❒

Note

To enlarge the document preview, click

[ Enlarge Image ]

Downloading Stored

Documents

Note

❒

File Format Converter is required when downloading documents stored in copier or printer mode.

AAAA

Start a Web browser.

BBBB

Enter “http:// (IP address of this machine) /” in the [ Address ] box.

The top page appears on the Web browser.

CCCC

Click [ Document Server ] .

The Document Server File List appears.

❒

Note

To switch the display format, click

[ Details ]

[ Thumbnails ]

[ Icons ]

from the

[ Display method ]

list.

DDDD

Click the properties button of the document you want to download.

EEEE

Select [ PDF ] , [ JPEG ] , or [ Multi-page

TIFF ] in the [ File format ] list.

Note

❒

[ JPEG ]

can only be selected for documents stored in scanner mode.

❒

[ Multi-page TIFF ]

is available when file fo rm at converter is installed.

❒

[ Multi-page TIFF ]

cannot be selected for documents stored in copier or printer mode.

FFFF

Click [ Download ] .

GGGG

Click [ OK ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 47 Thursday, June 2, 2005 1:57 PM

Settings for the Document Server

Copier/Document Server Features (See “General Features P.4/5”,

Copy Reference

.)

Items Default

General Features Document Server Storage Key: F1

Document Server Storage Key: F2

Document Server Storage Key: F3

Document Server Storage Key: F4

2 Sided Original Top to Top

1 Sided

→

1 Sided Combine

1 Sided

→

1 Sided Combine: 4 originals

1 Sided

→

1 Sided Combine: 8 originals

Document Server Storage Key: F5

Create Margin

System Settings (See p.53 “General Features”, p.56 “Tray Paper Settings”, p.59

“Timer Settings”, and p.61 “Administrator Tools”.)

Items Default

General Features

Tray Paper Settings

Timer Settings

Administrator Tools

Warm Up Notice

Copy Count Display

Output: Document Server

Paper Tray Priority: Copier

Cover Sheet Tray

Slip Sheet Tray

Copier/Document Server

Auto Reset Timer

Auto Delete File

Delete All Files

Standard Tray

Tray 1

Off

60 seconds

Yes After 3 day(s)

JupiterC2_GSG_GB_F2_Pre_FM.book Page 48 Thursday, June 2, 2005 1:57 PM

Document Server

JupiterC2_GSG_GB_F2_Pre_FM.book Page 49 Thursday, June 2, 2005 1:57 PM

4. User Tools (System Settings)

User Tools Menu (System Settings)

Reference

For details about Interface Settings and File Transfer, see “User Tools Menu

(System Settings)”,

Network Guide

For details about parallel interface, see “System Settings (Parallel Connection)”,

Printer Reference

General Features (See p.53 “General Features”.)

Panel Tone

Warm Up Notice

Copy Count Display

Function Priority

Print Priority

Function Reset Timer

Output: Copier

Output: Document Server

Output: Facsimile

Output: Printer

<F/F4>Size Setting

Default

Copier

Display Mode

3 seconds

Standard Tray

13"

JupiterC2_GSG_GB_F2_Pre_FM.book Page 50 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Tray Paper Settings (See p.56 “Tray Paper Settings”.)

Paper Tray Priority: Copier

Paper Tray Priority: Facsimile

Paper Tray Priority: Printer

Tray Paper Size: Tray 2

Tray Paper Size: Tray 3

Tray Paper Size: Tray 4

Paper Type: Bypass tray

Paper Type: Tray 1

Paper Type: Tray 2

Paper Type: Tray 3

Paper Type: Tray 4

Cover Sheet Tray

Slip Sheet Tray

Printer Bypass Paper Size

Default

Tray 1

Auto Detect

No Display

No Display :2 Sided Copy : Auto Paper Select On

Off

Timer Settings (See p.59 “Timer Settings”.)

Auto Off Timer

Energy Saver Timer

Panel Off Timer

System Auto Reset Timer

Copier/Document Server Auto Reset Timer

Facsimile Auto Reset Timer

Printer Auto Reset Timer

Scanner Auto Reset Timer

Set Date

Set Time

Auto Logout Timer

Default

Type 1:

45 minute(s)

Types 2, 3:

60 minute(s)

15 minute(s)

1 minute(s)

60 seconds

30 seconds

60 seconds

Interface Settings

• For details about network settings, see “User Tools Menu (System Settings)”,

Network Guide

• For details about parallel interface, see “System Settings (Parallel Connection)”,

Printer Reference

JupiterC2_GSG_GB_F2_Pre_FM.book Page 51 Thursday, June 2, 2005 1:57 PM

User Tools Menu (System Settings)

File Transfer

• For details about network settings, see “User Tools Menu (System Settings)”,

Network Guide

Administrator Tools (See p.61 “Administrator Tools”.)

User Authentication Management

Administrator Authentication Management

Program /Change Administrator

Key Counter Management

Extended Security

Display/Print Counter

Display/Clear/Print Counter per User

Address Book Management

Address Book: Program/Change/Delete Group

Address Book: Program/Change/Delete Transfer Request

Address Book: Change Order

Print Address Book: Destination List

Address Book: Edit Title

Address Book: Select Title

Auto Delete File

Delete All Files

Program/Change/Delete LDAP Server

Use LDAP Server

AOF (Always ON)

Firmware Version

Auto Erase Memory Setting

Erase All Memory

Default

Off

Title 1

Yes After 3 day(s)

JupiterC2_GSG_GB_F2_Pre_FM.book Page 52 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Accessing User Tools (System Settings)

This section is for administrators in charge of this machine.

User Tools allow you to change or set defaults.

❒

Note

Operations for system settings differ from normal operations. Always quit User Tools when you have finished. See p.52 “Exiting

User Tools”.

❒

Any changes you make with User

Tools remain in effect even if the main power switch or operation switch is turned off, or the

{{{{

Energy

Saver

}}}}

{{{{

Clear Modes

}}}}

key is pressed.

DDDD

Change settings by following instructions on the display panel, and then press [ OK ] .

❒

Note

To cancel changes made to settings and return to the initial d i s p l a y , p r e s s t h e

{{{{

U s e r

Tools/Counter

}}}}

key.

Exiting User Tools

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

Changing Default Settings

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

ZFLS110E

❒

Note

You can also exit User Tools by pressing

[ Exit ]

BBBB

Press [ System Settings ] .

ZFLS110E

CCCC

Select the menu, and then press the appropriate key.

Reference

p.49 “User Tools Menu (System

Settings)”

Print Priority is given to the mode selected.

Reference

p.31 “Multi-Access”

❒

Note

Default:

Display Mode

When

[ Interleave ]

is selected, the current print job will be interrupted after a maximum of five sheets.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 54 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

❒

When the left tray, 2 tray finisher, or booklet finisher is installed on the machine, you can specify an output tray for each document to be delivered.

For details about how to specify an output tray for each function, see the following sections:

• p.54 “Output: Copier (copier)”

• p.55 “Output: Document Server (Document Server)”

• p.55 “Output: Facsimile (facsimile)”

• p.55 “Output: Printer (printer)”

Function Reset Timer

You can set the length of time the machine waits before changing modes when using the multi-access function (see p.31 “Multi-Access”). This is useful if you are making many copies and have to change settings for each copy. If you set a longer reset period, you can prevent interruption from other functions.

❒

Note

Default:

3 seconds

❒

The Function Reset Timer setting is ignored if

[ Interleave ]

is set for Print Priority (see p.53 “Print Priority”).

When you select

[ Set Time ]

, enter the time (3–30 seconds, in 1 second increments) using the number keys

Output: Copier (copier)

You can specify a tray to which documents are delivered.

AFZ007S

• Standard Tray

• External Tray

• Finisher Shift Tray

• Finisher Shift Tray 1

• Finisher Shift Tray 2

• Left tray 1

• Left tray 2

❒

Note

Default:

Standard Tray

Paper will be delivered to the standard tray when making a 2 Sided copy, even if you have specified the external tray.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 55 Thursday, June 2, 2005 1:57 PM

Settings You Can Change with User Tools

❒

Paper will be delivered to the external tray when copying onto OHP transparencies, thick paper, thick paper (back side) or 12"

18"paper from the bypass tray, even if you have specified not to use the external tray as the output tray.

❒

The left tray cannot be used as the output tray for duplex printing.

Output: Document Server (Document Server)

You can specify the tray to which documents are delivered.

❒

Note

Default:

Standard Tray

For details about output trays, see p.54 “Output: Copier (copier)”.

The left tray cannot be used as the output tray for duplex printing.

Output: Facsimile (facsimile)

You can specify the tray to which documents are delivered.

❒

Note

Default:

Standard Tray

For details about output trays, see p.54 “Output: Copier (copier)”.

The left tray cannot be used as the output tray for duplex printing.

If you specify the left tray as the output tray when printing, prints are delivered printed side up.

Output: Printer (printer)

You can specify the tray to which documents are delivered.

❒

Note

Default:

Standard Tray

❒

You cannot use the external tray as the output tray when making a 2 Sided copy.

❒

The output trays set on the printer driver have priority over the output tray specified above.

For details about output trays, see p.54 “Output: Copier (copier)”.

The left tray cannot be used as the output tray for duplex printing.

<F/F4>Size Setting

Currently three types of F size are available: 8

13"

, 8

13"

and

13"

. The ADF or exposure glass cover sensor cannot distinguish these three types of originals. This function sets the F size from the ADF or exposure glass cover sensor. Auto Paper Select or Auto Reduce/Enlarge can be used for F size originals based on this setting.

❒

Note

Default:

13"

JupiterC2_GSG_GB_F2_Pre_FM.book Page 56 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Output tray settings

, A5

• 11"

17"

, 8

14"

, 8

13"

, 7

11"

, 8

11"

, 8"

13"

, 8

13"

❒

Important

If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.

❒

Note

The paper guide for the optional LCT is fixed for A4

, 8

11"

size paper. Contact your service representative if you need to change the paper size.

❒

Default:

• Tray 2:

Auto Detect

• Tray 3:

Auto Detect

• Tray 4:

Auto Detect

Reference

p.126 “Changing the Paper Size”

Paper Type: Bypass tray

Sets the display so you can see what type of paper is loaded in the bypass tray.

The paper types you can set for the bypass tray are as follows:

• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead,

Preprinted Paper, Thick Paper, OHP, Plain: Dup.Back, Thick: Dup.Back

❒

Note

Default:

No Display

Paper Type: Tray 1–4

Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the paper tray.

The paper types you can set for trays are as follows:

• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead,

Preprinted Paper

❒

Note

Default:

• Paper Type:

No Display

• Copying Method in Duplex:

2 Sided Copy

• Apply Auto Paper Select:

Yes

JupiterC2_GSG_GB_F2_Pre_FM.book Page 58 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

❒

When paper of the same type and size is loaded in two different paper trays and you want to specify tray for 2 Sided Copy and tray for 1 Sided

Copy, specify the upper tray for 2 Sided Copy. If one of the trays is specified as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.

❒

A mark appears next to the paper tray if

[ No ]

is selected in Auto Paper

Select.

❒

Limitation

[ Auto Paper Select ]

can only be selected for the copier function if

[ No Display ]

and

[ Recycled Paper ]

are selected. If

[ No ]

is selected, Auto Paper Select is not valid for the tray.

Cover Sheet Tray

Allows you to specify and display the paper tray that is setting cover sheets.

After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.

❒

Note

Default:

• Tray to Program:

Off

❒

Functions using the cover sheet tray setting are the front cover function and front/back cover function.

❒

When

[ At Mode Selected ]

is selected, cover sheet tray settings only appear when the cover function or slip sheet function is selected.

When

[ Full Time ]

is selected, the cover sheet tray is always displayed.

You can set Copying Method in Duplex only when lected.

[ At Mode Selected ]

is se-

Reference

“Covers”,

Copy Reference

Slip Sheet Tray

Allows you to specify and display the paper tray that will be inserting slip sheets. After selecting the paper tray, you can also specify the display timing and copy method.

❒

Note

Default:

• Tray to Program:

Off

❒

When

[ At Mode Selected ]

is selected, slip sheet tray settings only appear when the cover function or slip sheet function is selected.

Reference

“Slip Sheets”,

Copy Reference

JupiterC2_GSG_GB_F2_Pre_FM.book Page 59 Thursday, June 2, 2005 1:57 PM

Settings You Can Change with User Tools

Printer Bypass Paper Size

You can specify the size of the paper in the bypass tray when printing data from the computer.

• The paper types you can set for trays are as follows:

, A4

, A5

, A6

, B4 JIS

, B5 JIS

, B6 JIS

C5 Env

, C6 Env

, DL Env

, 12

, 11

, 8

, 4

, 8

, 7

, 3

, 8

, 7

, 8K

, 16K

❒

Note

Default:

You can specify a custom size of between 100.0 and 139.7 mm (4.0"-5.5") vertically, and between 457.2 and 600.0 mm (18.0"-23.7) horizontally.

Timer Settings

Auto Off Timer

After a specified time has elapsed following job completion, the machine automatically turns off in order to conserve energy. This function is called “Auto Off”.

The machine status after the Auto Off operation is referred to as “Sleep mode”. For the Auto Off Timer, specify the time to elapse before Auto Off.

❒

Note

Default:

45 minute(s)

for Type 1,

60 minute(s)

for Types 2 and 3

Enter a time interval between 10 seconds and 240 minutes, using the number keys

From “Sleep mode”, the machine is ready to use within 101 seconds.

Auto Off may not work when error messages appear.

Energy Saver Timer

Set the amount of time the machine waits before switching to lower-power mode after copying has finished or the last operation is performed.

The time can be set from 1 minute to 240 minutes using the number keys.

❒

Note

Default:

15 minute(s)

Panel Off Timer

Set the amount of time the machine waits before switching the panel off after copying has finished or the last operation is performed.

❒

Note

The warm up time for making a copy from standby mode is 3 seconds for

Panel off Level 1 and 15 seconds for Panel off Level 2.

Default:

1 minute(s)

Enter a time interval between 10 seconds and 240 minutes, using the number keys.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 60 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the function set in Function Priority, when no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval.

See p.53 “Function Priority”.

❒

Note

Default:

60 seconds

The time can be set from 10 to 999 seconds, using the number keys

Copier/Document Server Auto Reset Timer (copier/Document Server)

Specifies the time to elapse before copier and Document Server modes reset.

❒

Note

[ Off ]

is selected, the machine does not automatically switch to the user code entry screen.

Default:

60 Seconds

The time can be set from 10 to 999 seconds, using the number keys.

Facsimile Auto Reset Timer (facsimile)

Specifies the time to elapse before the facsimile mode resets.

❒

Note

Default:

On, 30 seconds

The time can be set from 30 to 999 seconds, using the number keys.

Printer Auto Reset Timer (printer)

Specifies the time to elapse before the printer function resets.

❒

Note

Default:

On, 60 seconds

[ Off ]

is selected, the machine does not automatically switch to the user code entry screen.

❒

The time can be set from 10 to 999 seconds, using the number keys.

Scanner Auto Reset Timer (scanner)

Specifies the time to elapse before the scanner function resets.

❒

Note

[ Off ]

is selected, the machine does not automatically switch to the user code entry screen.

Default:

60 seconds

The time can be set from 10 to 999 seconds, using the number keys.

Set Date

Set the date for the copier's internal clock using the number keys.

❒

Note

To change between year, month, and day, press

[

←

]

and

[

→

]

JupiterC2_GSG_GB_F2_Pre_FM.book Page 61 Thursday, June 2, 2005 1:57 PM

Settings You Can Change with User Tools

Set Time

Set the time for the copier's internal clock using the number keys.

❒

Note

To change between hours, minutes and seconds, press

[

←

]

and

[

→

]

Enter the time using the 24–hour format (in 1 second increments).

Auto Logout Timer

You can specify whether or not to automatically log out a user when the user does not operate the machine for a specified period of time after logging in.

❒

Note

Default:

On, 60 seconds

When

[ On ]

is selected, the time can be set from 10 to 999 seconds, in one second increments, using the number keys.

Administrator Tools

Administrator Tools are used by the administrator. To change these settings, contact the administrator.

We recommend specifying Administrator Authentication before making Administrator Tools settings.

See

Security Reference

User Authentication Management

• User Code Authentication

Allows you to control who uses the machine by setting codes for users.

User codes must be registered for User Code Authentication.

❒

Note

If User Code Authentication has been specified, Auto Colour Selection cannot be used.

❒

By using "PC Control" for the printer, you can keep a print log for each user code entered from the driver.

Reference

For details about Basic Authentication, Windows Authentication, and

LDAP Authentication, see

Security Reference

Administrator Authentication Management

See

Security Reference

Program/ Change Administrator

See

Security Reference

Key Counter Management

You can specify that functions that you want to manage with the key counter.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 62 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Extended Security

You can specify whether or not to use the extended security functions. For details about the extended security functions, see

Security Reference

Display/Print Counter

Allows you to view and print the various counters.

• Display/Print Counter

Displays counters for each functions (Total, Copier, Facsimile, Printer,

A3/DLT, Duplex, Staple).

• Print Counter List

Prints out a list of counters for each functions.

• To print the counter list

A Press the

{{{{

User Tools/Counter

}}}}

key.

B Press

[ System Settings ]

C Press

[ Administrator Tools ]

Press

[ Display / Print Counter ]

Press

[ Print Counter List ]

Press the

{{{{

Start

}}}}

key.

Press

[ Exit ]

Display/Clear/Print Counter per User

Allows you to view and print the various counters accessed with users and to set the values to 0.

❒

Note

Press

[

Prev.

]

and

[

Next ]

to show all counters.

• Print Counter for All Users

Prints the counter values for all the users.

• Clear Counter for All Users

Sets the counter value for all the users.

• Print Counter per User

Prints the counter values for each user.

• Clear Counter per User

Sets the counter value for each user.

❒

Note

To print a list for each user, see p.75 “Printing the Counter for Each User

Code”.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 63 Thursday, June 2, 2005 1:57 PM

Settings You Can Change with User Tools

Address Book Management

You can add, change or delete information registered in the Address Book.

For details, see p.68 “Address Book”.

•

[ Program / Change ]

You can register and change names as well as user codes.

• Names

You can register a name, key display, registration number, and title selection.

• Auth. Info

You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server.

• Protection

You can register a protection code.

• Fax Dest.

You can register a fax number, international TX mode, fax header, label insertion, IP-Fax destination, and protocol.

• E-mail

You can register an e-mail address.

• Folder

You can register the protocol, path, user name, password, port number, and server name.

• Add to Group

You can put names registered in the Address Book into a group.

•

[ Delete ]

You can delete a name from the Address Book.

❒

Note

You can register up to 2,000 names.

You can register up to 500 user codes.

You can also register user codes from SmartDeviceMonitor for Admin.

Address Book: Program/Change/Delete Group

Names registered in the Address Book can be added into a group.

You can then easily manage the names registered in each group. For details, see p.94 “Registering Names to a Group”.

•

[ Program / Change ]

You can register new groups, or changes a group name, key display, title selection or registration number.

•

[ Delete ]

You can delete a group.

❒

Note

You can register up to 500 groups.

You can also group users using a Web browser. For more information, see the Web Browser help.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 64 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Address Book: Program / Change / Delete Transfer Request

You can register fax destinations for the Transfer Request function in facsimile mode.

For details about operations, see p.101 “Registering the Transfer Request”.

•

[ Program / Change ]

This registers new transfer requests and receiving stations, or changes the transfer request name, key name, title selection, registration number, fax destination, IP-Fax destination, or e-mail address.

•

[ Delete ]

Deletes a transfer request.

❒

Note

You can register up to 10 transfer requests.

Address Book: Change Order

You can change the order of the names in the Address Book.

❒

Note

You can rearrange the order of items that are on the same page, but you cannot move the items to another page. For example, you cannot move an item from “PLANNING” (

[ OPQ ]

) to “DAILY” (

[ CD ]

Press the

{{{{

User Tools/Counter

}}}}

key.

Press

[ System Settings ]

Press

[ Administrator Tools ]

, and then press

[

Next ]

Press

[ Address Book: Change Order ]

Press the name key to be moved.

❒

Note

You can also select a name using the number keys

Press the name key in the place that you want to move to.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 65 Thursday, June 2, 2005 1:57 PM

Settings You Can Change with User Tools

The name selected in step

moves to the place selected in step

, and the keys for other names will be shifted accordingly.

❒

Note

You can also select a name using the number keys

Print Address Book: Destination List

You can print the list of names registered in the Address Book.

• Print in Title 1 Order

Prints a list of the names according to the order in Title 1.

• Print in Title 2 Order

Prints a list of the names according to the order in Title 2.

• Print in Title 3 Order

Prints a list of the names according to the order in Title 3.

• Print Group Dial List

Prints a list of the groups registered.

Select the print format.

To print on two-sided pages, select

[ Print on 2 Sides ]

Press the

{{{{

Start

}}}}

key.

The list is printed.

Address Book: Edit Title

You can edit the title to locate the desired user easily.

A Press the

{{{{

User Tools/Counter

}}}}

key.

Press

[ System Settings ]

Press

[ Administrator Tools ]

, and then press

Press

[ Address Book: Edit Title ]

Press the title key to be changed.

[

Next ]

F Enter the new name, and then press

[ OK ]

G Press

[ OK ]

JupiterC2_GSG_GB_F2_Pre_FM.book Page 66 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Address Book: Select Title

You can specify the title to select a name.

❒

Note

Default:

Title 1

Auto Delete File

You can specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.

❒

Note

Default:

Yes After 3 day(s)

If you select

[ Yes ]

, documents stored subsequently will be deleted.

If you select

[

Yes

]

, documents will not be deleted automatically.

]

, enter a number of days in the range of 1 - 180.

The default setting is three days, which means documents will be deleted three days (72 hours) after they have been stored.

Delete All Files

All documents stored in Document Server will be deleted.

Auto Erase Memory Setting

When the optional DataOverwriteSecurity Unit is installed, you can specify if data is to be automatically deleted after a job is completed.

❒

Note

Default:

Off

You can also specify the method of overwriting.

Reference

See the manual for DataOverwriteSecurity Unit.

Erase All Memory

When the optional DataOverwriteSecurity Unit is installed, you can erase all the data stored in the hard disk drive of the machine.

Reference

See the manual for DataOverwriteSecurity Unit.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 68 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Address Book

Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.

❒

Important

Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be responsible for any damages resulting data loss.

❒

Note

You can also use a Web browser to register names in the Address

Book. With SmartDeviceMonitor for Admin, you can register multiple names at the same time.

❒

Using

[ Address Management Tool ]

SmartDeviceMonitor for Admin, you can backup Address Book data. We recommend backing up Address Book data.

Reference

For details about using a Web browser, see the Web browser

Help.

For details about SmartDevice-

Monitor for Admin and how to install it, see

Printer Reference

For operating instructions, see

SmartDeviceMonitor for Admin

Help.

You can register and manage the following items in the Address Book:

Name

You can register the name of the user and the key display. This is the basic information required for managing users of the machine.

Authentication Information

You can register user codes in order to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when sending e-mail, sending to folders, or accessing an LDAP server.

Fax Dest.

You can register fax numbers, line, fax header and select label insertion.

When using IP-Fax, you can register the IP-Fax destination and select the protocol.

• Fax Destination

JupiterC2_GSG_GB_F2_Pre_FM.book Page 69 Thursday, June 2, 2005 1:57 PM

• IP-Fax Destination

Address Book

Add to Group

You can put registered e-mail and folder destinations into a group for easier management.

E-mail

You can register e-mail destinations in the Address Book.

Folder

You can register the protocol, path name and server name.

• SMB

• FTP

Protection

You can set protection codes to stop sender's name from being used or folders from being accessed without authorization.

Managing names in the Address Book

By registering a name and key display beforehand, you can specify email and folder destinations simply by selecting the name key.

See p.71 “Registering Names”.

Sending fax by Quick Dial

Book so you can specify it simply by selecting the fax destination, shown on the fax initial display when sending a fax. When label insertion is set to

“ON”, the receiver's name and standard messages are printed on the fax message when it is received at the other end.

By registering IP-Fax destinations in the Address Book, you can specify a destination simply by selecting it from the destinations that appear in the initial fax display.

See p.77 “Fax Destination”.

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User Tools (System Settings)

Sending e-mail by Quick Dial

By registering e-mail addresses in the

Address Book, you can specify e-mail destinations simply by selecting them from the fax initial display when sending a document by internet fax.

You can also specify an e-mail address by selecting the destination shown on the initial scanner display when sending a document using the scanner function.

A registered e-mail address can be used as the sender's address, and the sender's address are automatically entered in the “From” field of an email header.

See p.84 “E-mail Destination”.

Sending scanned files to a shared folder directly

After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder.

To share the folder using Windows, select the SMB protocol.

To register the folder to the FTP server, select the FTP protocol.

See p.87 “Registering Folders”.

Preventing unauthorized user access to shared folders from the machine

After registering a protection code, you can specify the object of protection to prevent an e-mail destination from being used without permission.

You can prevent unauthorized access to registered folders. See p.99 “Registering a Protection Code”.

Managing users and machine usage

• Copier

• Document Server

• Facsimile

• Scanner

• Printer

See p.73 “Authentication Information”.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 71 Thursday, June 2, 2005 1:57 PM

Registering Names

The user name is useful for selecting a destination when sending faxes or email. You can also use it as a folder destination.

Registering a Name

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

HHHH

Press the key for the classification you want to use under Select Title.

BBBB

Press

[ System Settings ]

ZFLS110E

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Press [ New Program ] .

FFFF

Press [ Change ] on the right of the

Name.

The name entry display appears.

GGGG

Enter the name, and then press

[ OK ] .

❒

Note

The name can be used for documents in the Document Server.

For details about the Document

Server, see p.37 “Using the Document Server”.

Reference

p.157 “Entering Text”

❒

Note

The keys you can select are as follows:

•

[ Freq.

]

… Added to the page that is displayed first.

•

[ AB ]

[ CD ]

[ EF ]

[ GH ]

[ IJK ]

[

LMN ]

[ OPQ ]

[ RST ]

[ UVW ]

[

XYZ ]

[ 1 ]

[ 10 ]

… Added to the list of items in the selected title.

❒

You can select

[ Freq.

]

and one more page for each title.

IIII

To continue registering the name, press

[ Continue to Program ]

, and then repeat the procedure from step

FFFF

JJJJ

Press [ OK ] .

KKKK

Press [ Exit ] .

LLLL

Press the

{{{{

User Tools/Counter

}}}}

key.

Changing a Registered Name

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 72 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

EEEE

Select the registered name you want to change.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys

❒

Note

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

To change the name or key display

Press [ Change ] on the right of the name or key display.

Enter the name or key display, and then press [ OK ] .

Reference

p.157 “Entering Text”

To change the title

Press the key for the classification you want to use from Select Title.

FFFF

Press [ OK ] .

GGGG

Press [ Exit ] .

HHHH

Press the

{{{{

User Tools/Counter

}}}}

key.

Deleting a Registered Name

If you delete a name, data associated with that name, such as e-mail addresses, fax number, and folder name, is also deleted.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Press [ Delete ] .

FFFF

Select the name you want to delete.

Press the key, or enter the registered number using the number keys

GGGG

Press [ Yes ] .

HHHH

Press [ Exit ] .

IIII

Press the

{{{{

User Tools/Counter

}}}}

key.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 73 Thursday, June 2, 2005 1:57 PM

Authentication Information

• Copier

• Document Server

• Facsimile

• Scanner

• Printer

❒

The number of copies scanned using the scanner function is counted for each user code. This allows you to check each user's usage.

❒

Note

The number of copies made of documents stored in the Document

Server using the facsimile function is counted for each user code. This allows you to check each user's usage.

To automatically register the printer driver user code, select

[ PC Control ]

for the printer in User Code

Authentication. To use the user code set in User Tools, select

[ Black

& White ]

[ Colour ]

. Set the user codes registered in User Tools for the printer driver. See p.61 “User

Authentication Management”.

Reference

For details about setting user codes for the printer driver, see

Printer

Reference

or the printer driver

Help.

❒

Important

The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid.

Registering a New User Code

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

ZFLS110E

CCCC

Press [ Administrator Tools ] , and then press

[

Next ]

DDDD

Press [ Address Book Management ] .

EEEE

Press the name whose code is to be registered, or enter the registered number using the number key.

Note

❒

To register the name, see p.71

“Registering a Name”.

FFFF

Press [ Auth. Info ] .

GGGG

Enter the user code using the number keys, and then press [ # ] .

❒

Note

If you make a mistake, press

[ Clear ]

or the

{{{{

Clear/Stop

}}}}

key, and then enter the code again.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 74 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

HHHH

Press

[

Next ]

twice.

IIII

Select the functions to be used with the user code from Available

Functions.

❒

To change the name, key display and title, see p.71 “Changing a Registered Name”.

FFFF

Press [ Auth. Info ] .

GGGG

Press [ Change ] , and then enter the new user code using the number keys

JJJJ

Press [ OK ] .

Note

❒

To continue registering user codes, repeat the procedure from step

KKKK

Press [ Exit ] .

LLLL

Press the

{{{{

User Tools/Counter

}}}}

key.

Changing a User Code

Note

❒

Even if you change a user code, the counter value will not be cleared.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press

[ Administrator Tools ]

, and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the user whose user code you want to change.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

❒

Note

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

HHHH

Press [ # ] .

To change the available functions

Press [

Next ] twice.

Press the key to select the functions to enable them.

Note

❒

Press the key to highlight it, and then the function is enabled. To cancel a selection, press the highlighted key.

IIII

Press [ OK ] .

JJJJ

Press [ Exit ] .

KKKK

Press the

{{{{

User Tools/Counter

}}}}

key.

Deleting a User Code

Note

❒

After clearing the user code, the counter is automatically cleared.

❒

To delete a name from the Address

Book entirely, see p.72 “Deleting a

Registered Name”.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 75 Thursday, June 2, 2005 1:57 PM

Authentication Information

CCCC

Press

[ Administrator Tools ]

, and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose code is to be deleted.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

FFFF

Press [ Auth. Info ] .

GGGG

Press [ Change ] to delete the user code, and then press [ # ] .

Printing the Counter for Each

User Code

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] .

DDDD

Press [ Display / Clear / Print Counter per User ] .

EEEE

Select a user code from the left side of the display.

HHHH

Press [ OK ] .

IIII

Press

[ Exit ]

JJJJ

Press the

{{{{

User Tools/Counter

}}}}

key.

Displaying the Counter for

Each User Code

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press

[ System Settings ]

CCCC

Press [ Administrator Tools ] .

DDDD

Press [ Display / Clear / Print Counter per User ] .

EEEE

Select [ Copy Counter ] , [ Print Counter ] , [ Transmission Counter ] or [ Scanner Counter ] .

Counters for individual function usage under each user code appear.

Note

❒

Press

[ Select All on the Page ]

to select all user codes on the page.

FFFF

Press [ Print Counter List ] under Per

User.

Note

❒

Enter the user code, and then press

[ # ]

if the user code is registered.

GGGG

Select the function usage you want to print from [ Copy Counter ] ,

[ Print Counter ] , [ Transmission Counter ] , and [ Scanner Counter ] .

HHHH

Press [ Print ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 76 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

To print the number of prints for all user codes

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] .

DDDD

Press [ Display / Clear / Print Counter per User ] .

EEEE

Press [ Print Counter List ] under All

Users.

EEEE

Select the user code to clear.

To clear the number of prints made under a user code

Select the user code from the left side of the display.

Note

❒

Press

[ Select All on the Page ]

to select all user codes on the page.

Press [ Clear ] under Per User.

Select the function usage you want to clear from [ Copy Counter ] , [ Print Counter ] , [ Transmission

Counter ] , and [ Scanner Counter ] .

Press [ OK ] .

To clear the number of prints for all user codes

Press [ Clear ] under All Users.

Note

❒

Enter the user code, and then press

[ # ]

if the user code is registered.

FFFF

Select the function usage you want to print from [ Copy Counter ] ,

[ Print Counter ] , [ Transmission Counter ] , and [ Scanner Counter ] .

GGGG

Press [ Print ] .

Clearing the Number of Prints

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] .

DDDD

Press [ Display / Clear / Print Counter per User ] .

Select the function usage you want to clear from [ Copy Counter ] , [ Print Counter ] , [ Transmission

Counter ] , and [ Scanner Counter ] .

Press [ OK ] .

FFFF

Press

[ Exit ]

GGGG

Press the

{{{{

User Tools/Counter

}}}}

key.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 77 Thursday, June 2, 2005 1:57 PM

Fax Destination

Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function.

• It is easy to select the fax destination if you register a “User (Destination) Name” and “Key Display” for the fax destination.

• You can register the fax destinations by selecting them from redial function.

• You can register fax destinations as a group.

There are two types of fax destination, as shown below:

• Fax Destination

Select this to send the fax over the telephone network.

• IP-Fax

Select this to send the fax to a machine on a TCP/IP network.

❒

Limitation

You cannot send the fax to a machine on another network if that network is behind a firewall.

Fax Destination

You can program the following items in a fax destination:

• Fax number

Registers the destination's fax number. You can enter a fax number using up to 128 digits.

You must include every digit in the number.

• SUB Code

Registering a SUB Code allows you to use Confidential Transmission to send messages to the other fax machines that support a similar function called “SUB

Code”. See “SUB Code”,

Facsimile Reference <Advanced Features>

• SEP Code

Registering a SEP Code allows you to use Polling Reception to receive faxes from the other fax machines that support Polling

Reception. See “SEP Code”,

Facsimile Reference <Advanced Features>

• Line

If the optional extra G3 interface unit is installed, you can select the line type for each destination.

• Fax header

You can select to print a fax header on fax messages the other party receives. The default is

“1st Name”. See

Facsimile Reference <Advanced Features>

• Label insertion

With this function you can have the receiver's name printed on the message when it is received at the other end. The name is printed at the top of the page and will be preceded by “To”.

You can also have a standard message stamped on the second and third lines after that.

❒

Note

Fax header and label insertion are also printed when sending by e-mail using the fax function.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 78 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

❒

You can program a standard message other than those registered in the machine.

See “Programming, Changing, and Deleting Standard

Messages”,

Facsimile Reference <Advanced Features>

• International TX mode

When setting the International

TX mode to

[ On ]

, the machine transmits more carefully by lowering transmission speed.

However, it may take a longer time to send a fax.

IP-Fax Destination

You can program the following items in an IP-Fax Destination:

❒

Note

This setting only works if the IP fax function has been selected.

• IP-Fax

You can register the destination using up to 128 characters. You must make this setting when using IP-Fax.

• SUB Code

Registering a SUB Code allows you to use Confidential Transmission to send messages to the other fax machines that support a similar function called “SUB

Code”. See “SUB Code”,

Facsimile Reference <Advanced Features>

• SEP Code

Registering a SEP Code allows you to use Polling Reception to receive faxes from the other fax machines that support Polling

Reception. See “SEP Code”,

Facsimile Reference <Advanced Features>

• Select Protocol

Select the protocol for the IP-

Fax transmission.

Registering a Fax Destination

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press

[ System Settings ]

ZFLS110E

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose fax destination you want to register.

Press the name key, or enter the r e gi st e re d n u m b er us in g t h e number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To register the name, key display, and title, see p.71 “Registering a Name”.

FFFF

Press [ Fax Dest.

] .

GGGG

Enter the fax number using the number keys, and then press [ OK ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 79 Thursday, June 2, 2005 1:57 PM

To select the line

Press [ Select Line ] .

Select the line, and then press

[ OK ] .

To program the SUB Code

Press

[ Adv. Features ]

, and then select [ SUB Code ] .

Press [ Change ] under TX SUB

Code.

Enter a SUB Code using the number keys, and then press

[ OK ] .

To enter a password, press

[ Ch an g e ]

under P ass word

(SID).

Enter a password using the number keys, and then press

[ OK ]

Press [ OK ] .

To program the SEP Code

Press [ Adv. Features ] , and then select

[ SEP Code ]

Press [ Change ] under RX SEP

Code.

Enter a SEP Code using the number keys, and then press

[ OK ] .

To enter a password, press

[ Ch an g e ] under P ass word

(PWD).

Enter a password using the number keys, and then press

[ OK ] .

Press [ OK ] .

Fax Destination

To set the International TX Mode

Press [ Change ] under International TX Mode.

Select [ Off press [ OK ] .

] or [ On ] , and then

To select the fax header

Note

❒

You can register the fax header name in Program Fax Information in the system settings for

Facsimile Features. See “Programming”,

Facsimile Reference

<Basic Features>

Press

[ Change ]

under Fax Header.

Select [ 1st Name ] or [ 2nd Name ] , and then press [ OK ] .

To set label insertion

When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end.

Press [ Change ] under Label Insertion.

Select [ On ] .

Press [ Change ] under Line 2.

Select a standard message to print on the second line. To stamp a customized message, press [ Custom Message ] .

Enter a message, and then press

[ OK ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 80 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Reference

p.157 “Entering Text”

Press [ OK ] .

Press [ Change ] under Line 3.

Select a standard message, and then press [ OK ] .

Press [ OK ] .

HHHH

Press [ OK ] .

Note

❒

When a group is registered, you can also set label insertion to the group. See p.94 “Registering

Names to a Group”.

IIII

Press [ Exit ] .

JJJJ

Press the

{{{{

User Tools/Counter

}}}}

key.

Changing a Registered Fax

Destination

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press

[ Administrator Tools ]

, and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose fax destination you want to change.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

❒

Note

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To change the name, key display and title, see p.71 “Changing a Registered Name”.

FFFF

Press

[ Fax Dest.

]

GGGG

Change the settings.

To change the fax number

Press [ Change ] under Facsimile

No..

Enter the new fax number using the number keys, and then press [ OK ] .

To change the line

Press [ Select Line ] .

Select the line.

Press

[ OK ]

To change the SUB Code

Press [ Adv. Features ] .

Press [ SUB Code ] .

Press [ Change ] under TX SUB

Code.

Enter the new SUB Code, and then press [ OK ] .

To change the password, press

[ Ch an g e ] und er P as sword

(SID).

Enter the new password, and then press [ OK ] .

Press [ OK ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 81 Thursday, June 2, 2005 1:57 PM

Fax Destination

To change the SEP Code

Press [ Adv. Features ] .

Press

[ SEP Code ]

Press [ Change ] under RX SEP

Code.

Enter the new SEP Code, and then press [ OK ] .

To change the password, press

[ Ch an g e ] under P ass word

(PWD).

Enter the new password, and then press [ OK ] .

Press [ OK ] .

To change the fax header

Press [ Change ] under Fax Header.

Select the new fax header, and then press [ OK ] .

To change the label insertion

Press [ Change ] under Label Insertion.

Press [ Change ] under Line 2.

Select the new standard message or press [ Custom Message ] to enter the new message.

Press [ OK ] .

Press [ Change ] under Line 3.

Select the new standard message, and then press [ OK ] .

Press

[ OK ]

HHHH

Press

[ OK ]

Note

❒

To change the name, key display and title, see p.71 “Changing a Registered Name”.

IIII

Press [ Exit ] .

JJJJ

Press the

{{{{

User Tools/Counter

}}}}

key.

Deleting a Registered Fax

Destination

Note

❒

If you delete a destination that is a specified delivery destination, messages to its registered Personal

Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.

❒

To delete a name entirely, see p.72

“Deleting a Registered Name”.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose fax destination you want to delete.

Press the name key, or enter the r e gi st e re d n u m b er us in g t h e number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To delete the name, key display, and title, see p.72 “Deleting a

Registered Name”.

FFFF

Press [ Fax Dest.

] .

GGGG

Press [ Change ] under Facsimile

No..

JupiterC2_GSG_GB_F2_Pre_FM.book Page 82 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

HHHH

Press

[ OK ] .

[ Delete All ]

, and then press

IIII

Press [ OK ] .

JJJJ

Press [ Exit ] .

KKKK

Press the

{{{{

User Tools/Counter

}}}}

key.

Registering an IP-Fax

Destination

Reference

For details about sending an IP-

Fax, see

Facsimile Reference <Basic

Features>

AAAA

Press the

{{{{

User Tools / Counter

}}}}

key.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To register the name, key display, and title, see p.71 “Registering a Name”.

FFFF

Press [ Fax Dest.

]

GGGG

Press [ IP-Fax ] .

ZFLS110E

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose IP-Fax destination you want to register.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

HHHH

Press [ Change ] . Enter the IP-Fax destination and then press [ OK ] .

To program the SUB Code

AAAA

Press [ Adv. Features ] , and then select [ SUB Code ] .

BBBB

Press [ Change ] under TX SUB Code.

CCCC

Enter a SUB Code using the number keys, and then press

[ OK ]

DDDD

To enter a password, press [ Change ] under Password (SID).

EEEE

Enter a password using the number keys, and then press [ OK ] .

FFFF

Press [ OK ] .

To program the SEP Code

AAAA

Press [ Adv. Features ] , and then select

[ SEP Code ]

BBBB

Press

[ Change ]

under RX SEP Code.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 83 Thursday, June 2, 2005 1:57 PM

Fax Destination

CCCC

Enter a SEP Code using the number keys, and then press [ OK ] .

DDDD

To enter a password, press [ Change ] under Password (PWD).

EEEE

Enter a password using the number keys, and then press [ OK ] .

FFFF

Press [ OK ] .

To select the protocol

AAAA

Select [ H.323

] or [ SIP ] .

Changing a Registered IP-Fax

Destination

AAAA

Press the

{{{{

User Tools / Counter

}}}}

key.

BBBB

Press

[ System Settings ]

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose IP-Fax destination you want to change.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

Note

❒

If you press , you can search for a user by the registered name, user code, fax number, folder name, e-mail address, or

IP-Fax destination.

❒

To change the name, key display and title, see p.71 “Changing a Registered Name”.

FFFF

Press [ Fax Dest.

] .

GGGG

Press [ IP-Fax ] .

HHHH

Change the settings.

To change the SUB Code

AAAA

Press [ Adv. Features ] .

BBBB

Press [ SUB Code ] .

CCCC

Press [ Change ] under TX SUB Code.

DDDD

Enter the new SUB Code, and then press [ OK ] .

EEEE

To change the password, press

[ Change ] under Password (SID).

FFFF

Enter the new password, and then press [ OK ] .

GGGG

Press [ OK ] .

To change the SEP Code

AAAA

Press [ Adv. Features ] .

BBBB

Press [ SEP Code ] .

CCCC

Press [ Change ] under RX SEP Code.

DDDD

Enter the new SEP Code, and then press [ OK ] .

EEEE

To change the password, press

[ Change ] under Password (PWD).

FFFF

Enter the new password, and then press [ OK ] .

GGGG

Press [ OK ] .

To change the protocol

AAAA

Select [ H.323

] or [ SIP ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 84 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

E-mail Destination

Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by email.

• It is easy to select the e-mail destination if you register “Name” and

“Key Display” as the e-mail destination.

• You can register e-mail destinations as a group.

• You can use the e-mail address as the sender's address when sending scan files in scanner mode. If you want to do this, set a protection code on the sender address to prevent unauthorized access. See p.99

“Registering a Protection Code”.

❒

Note

You can select an e-mail address from an LDAP server, and then register it in the Address Book.

“Sending Scan File by E-mail”,

Scanner Reference

You can set the machine to send a transmission result e-mail whenever a user transmission is sent.

See

Facsimile Reference

<Advanced

Features>.

Registering an E-mail

Destination

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

ZFLS110E

CCCC

Press [ Administrator Tools ] , and then press

[

Next ]

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose e-mail address you want to register.

Press the name key, or enter the r e gi st e re d n u m b er us in g t h e number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To register the name, key display, and title, see p.71 “Registering a Name”.

FFFF

Press [ E-mail ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 85 Thursday, June 2, 2005 1:57 PM

E-mail Destination

GGGG

Press

[ Change ]

under E-mail Address.

HHHH

Enter the e-mail address, and then press [ OK ] .

Entering the e-mail address

Enter the e-mail address.

Press [ OK ] .

Using the e-mail address as the sender

When an e-mail address is entered, it can be used as the sender's address.

Press

[ Protection ]

Press [ Sender ] on the right side of Use Name as.

Reference

p.99 “Registering a Protection Code”

Press [ OK ] .

IIII

Press [ Exit ] .

JJJJ

Press the

{{{{

User Tools/Counter

}}}}

key.

❒

Note

When a group is registered, you can add the e-mail destinations to the group. See p.94 “Registering Names to a Group”.

Changing a Registered E-mail

Destination

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose e-mail address you want to change.

Press the name key, or enter the r e gi st e re d n u m b er us in g t h e number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To change the name, key display, and title, see p.71 “Changing a Registered Name”.

FFFF

Press [ E-mail ] .

GGGG

Press [ Change ] under E-mail Address.

HHHH

Enter the e-mail address, and then press [ OK ] .

Reference

p.157 “Entering Text”

IIII

Press [ OK ] .

JJJJ

Press [ Exit ] .

KKKK

Press the

{{{{

User Tools/Counter

}}}}

key.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 86 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Deleting a Registered E-mail

Destination

To delete a name entirely, see p.72

“Deleting a Registered Name”.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose e-mail address you want to delete.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To delete the name, key display, and title, see p.72 “Deleting a

Registered Name”.

FFFF

Press

[ E-mail ]

GGGG

Press [ Change ] under E-mail Address.

HHHH

Press [ Delete All ] , and then press

[ OK ] .

IIII

Press [ OK ] .

JJJJ

Press [ Exit ] .

KKKK

Press the

{{{{

User Tools/Counter

}}}}

key.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 87 Thursday, June 2, 2005 1:57 PM

Registering Folders

By registering a shared folder, you can send scan files to it directly.

There are two types of protocol you can use:

• SMB

For sending files to shared Windows folders

• FTP

Use when sending files to an FTP server.

❒

Note

For details about protocols, server names, and folder levels, consult your network administrator.

You can prevent unauthorized users from accessing folders from the machine. See p.99 “Registering a

Protection Code”.

You can only select either SMB or

FTP. If you change protocol after finishing your settings, all previous entries are cleared.

Reference

For details about network settings, see “Setting Up the Machine on a

Network”,

Network Guide

For details about Scan to Folder, see "Sending Scan Files by Scan to

Folder"

Scanner Reference

Using SMB to Connect

❒

Note

To register a folder in an FTP server, see p.91 “Using FTP to Connect”.

To register an SMB folder

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools press [

Next ] .

]

ZFLS110E

, and then

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose folder you want to register.

Press the name key, or enter the r e gi st e re d n u m b er us in g t h e number keys.

❒

Note

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To register the name, key display, and title, see p.71 “Registering a Name”.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 88 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

FFFF

Press

[ Auth. Info ]

, and then press

[

Next ] .

GGGG

Press [ Specify Other Auth. Info ] on the right side of Folder Authentication.

Note

❒

When

[ Do not Specify ]

is selected, the SMB User Name and SMB

Password that you have specified in Default User Name /

Password (Send) of File Transfer settings applies. For details, see "User Tools Menu (System

Settings)",

Network Guide

HHHH

Press [ Change ] under Login User

Name.

IIII

Enter the login user name, and then press [ OK ] .

❒

Note

You can enter up to 128 characters for the password.

Reference

p.157 “Entering Text”

JJJJ

Press [ Change ] under Login Password.

KKKK

Enter the password, and then press [ OK ] .

Note

❒

You can enter up to 128 characters for the password.

LLLL

Enter the password again to confirm, and then press [ OK ] .

MMMM

Press [ Folder ] .

NNNN

Confirm that [ SMB ] is selected.

❒

Note

To specify a folder, you can either enter the path manually or locate the folder by browsing the network.

Reference

p.88 “To locate the folder manually” p.88 “Using Browse Network to locate the folder”

To locate the folder manually

Press [ Change ] under Path.

Enter the path where the folder is located.

Note

❒

Enter the path using this format: “\\ServerName\Share-

Name\PathName”.

❒

You can also enter an IP address.

❒

You can enter a path using up to 128 characters.

Press [ OK ] .

❒

Note

If the format of the entered path is not correct, a message appears. Press

[ Exit ]

, and then enter the path again.

Using Browse Network to locate the folder

Press [ Browse Network ] .

The client computers sharing the same network as the machine appear.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 89 Thursday, June 2, 2005 1:57 PM

Note

❒

If you have already specified your user name and password in steps

, the

Browse Network display only lists client computers you are authorized to access.

Select a client computer.

Shared folders under it appear.

Note

❒

You can press

[ Up One Level ]

to switch between levels.

Select the folder you want to register.

The Logon display appears.

Note

❒

If you have already entered an authorized user name and password, the Logon display will not appear. Proceed to step

Enter the user name.

Note

❒

This is a user name which is authorized to access the folder.

Enter the user's password, and then press [ OK ] .

The Browse Network display reappears.

Note

❒

If the entered user name or password is not correct, a message appears. Press

[ Exit ]

, and then enter the user name and password again.

Press [ OK ] .

Registering Folders

OOOO

Press

[ Connection Test ]

to check the path is set correctly.

PPPP

Press [ Exit ] .

Note

❒

If the connection test fails, check the settings, and then try again.

QQQQ

Press [ OK ] .

RRRR

Press [ Exit ] .

SSSS

Press the

{{{{

User Tools/Counter

}}}}

key.

Changing a registered folder

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press

[ Administrator Tools ]

, and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose folder you want to change.

Press the user name key, or enter the registered number using the number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, IP-Fax destination.

❒

To change the name, key display, and title, see p.71 “Changing a Registered Name”.

FFFF

Press [ Folder ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 90 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

GGGG

Select the items you want to change.

To change the protocol

Press [ FTP ] .

A confirmation message appears.

Press [ Yes ] .

Note

❒

Changing the protocol will clear all settings made under the previous protocol.

Enter each item again.

Reference

p.91 “To register an FTP folder”.

Changing items under SMB

Press

[ Change ]

under Path.

Enter the new path where the folder is located, and then press [ OK ] .

Note

❒

You can also use Browse Network to specify a new folder.

For details, see p.88 “Using

Browse Network to locate the folder”.

HHHH

Press [ Connection Test ] to check the path is set correctly.

IIII

Press [ Exit ] .

Note

❒

If the connection test fails, check the settings, and then try again.

JJJJ

Press [ OK ] .

KKKK

Press

[ Exit ]

LLLL

Press the

{{{{

User Tools/Counter

}}}}

key.

Deleting a registered folder

Note

❒

To delete a name entirely, see p.72

“Deleting a Registered Name”.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press

[ Address Book Management ]

EEEE

Select the name whose folder you want to delete.

Press the name key, or enter the r e gi st e re d n u m b er us in g t h e number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To delete the name, key display, and title, see p.72 “Deleting a

Registered Name”.

FFFF

Press [ Folder ] .

GGGG

Press the protocol which is not currently selected.

A confirmation message appears.

HHHH

Press [ Yes ] .

IIII

Press [ OK ] .

JJJJ

Press [ Exit ] .

KKKK

Press the

{{{{

User Tools/Counter

}}}}

key.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 91 Thursday, June 2, 2005 1:57 PM

Using FTP to Connect

❒

Note

To register a shared folder configured in Windows, see p.87 “Using

SMB to Connect”.

To register an FTP folder

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

ZFLS110E

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose folder you want to register.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To register the name, key display, and title, see p.71 “Registering a Name”.

FFFF

Press [ Auth. Info ] , and then press

[

Next ] .

Registering Folders

GGGG

Press

[ Specify Other Auth. Info ]

on the right side of Folder Authentication.

Note

❒

When

[ Do not Specify ]

is selected, the SMB User Name and SMB

Password that you have specified in Default User Name /

Password (Send) of File Transfer settings applies. For details, see "User Tools Menu (System

Settings)",

Network Guide

HHHH

Press

[ Change ]

under Login User

Name.

IIII

Enter the login user name, and then press [ OK ] .

❒

Note

You can enter up to 128 characters for the password.

Reference

p.157 “Entering Text”

JJJJ

Press [ Change ] under Login Password.

KKKK

Enter the password, and then press [ OK ] .

Note

❒

You can enter up to 128 characters for the password.

LLLL

Enter the password again to confirm, and then press [ OK ] .

MMMM

Press [ Folder ] .

NNNN

Press [ FTP ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 92 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

OOOO

Press

[ Change ]

under Server Name.

PPPP

Enter the server name, and then press [ OK ] .

Note

❒

You can enter a server name using up to 64 characters.

QQQQ

Press

[ Change ]

under Path.

RRRR

Enter the path.

Note

❒

You can enter an absolute path, u s i n g t h i s f o r m a t : “ / u s er/home/username”; or a relative path, using this format:

“directory/sub-directory”.

❒

If you leave the path blank, the login directory is assumed to be the current working directory.

❒

You can also enter an IP address.

❒

You can enter a path using up to

128 characters.

SSSS

Press

[ OK ]

Note

❒

To change the port number, press

[ Change ]

under Port No..

Enter the port number using the number keys, and then press

[ # ]

❒

You can enter 1 to 65535.

TTTT

Press [ Connection Test ] to check the path is set correctly.

UUUU

Press [ Exit ] .

❒

Note

If the connection test fails, check the settings, and then try again.

VVVV

Press

[ OK ]

WWWW

Press

[ Exit ]

XXXX

Press the

{{{{

User Tools/Counter

}}}}

key.

Changing a registered folder

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose folder you want to change.

Press the name key, or enter the r e gi st e re d n u m b er us in g t h e number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To change the name, key display, and title, see p.71 “Changing a Registered Name”.

FFFF

Press [ Folder ] .

GGGG

Select the items you want to change.

To change the protocol

Press [ SMB ] .

A confirmation message appears.

Press [ Yes ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 93 Thursday, June 2, 2005 1:57 PM

Registering Folders

Note

❒

Changing the protocol will clear all settings made under the previous protocol.

Enter each item again.

Reference

p.87 “To register an SMB folder”.

Changing items under FTP

Press [ Change ] under Port No.

Enter the new port number, and then press [ # ] .

Press [ Change ] under Server

Name.

Enter the new server name, and then press [ OK ] .

Press [ Change ] under Path.

Enter the new path, and then press [ OK ] .

HHHH

Press [ Connection Test ] to check the path is set correctly.

IIII

Press [ Exit ] .

Note

❒

If the connection test fails, check the settings, and then try again.

JJJJ

Press [ OK ] .

KKKK

Press [ Exit ] .

LLLL

Press the

{{{{

User Tools/Counter

}}}}

key.

Deleting a registered folder

Note

❒

To delete a name entirely, see p.72

“Deleting a Registered Name”.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press

[

Next ]

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose folder you want to delete.

Press the name key, or enter the r e gi st e re d n u m b er us in g t h e number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To delete the name, key display, and title, see p.72 “Deleting a

Registered Name”.

FFFF

Press [ Folder ] .

GGGG

Press the protocol which is not currently selected.

A confirmation message appears.

HHHH

Press [ Yes ] .

IIII

Press [ OK ] .

JJJJ

Press [ Exit ] .

KKKK

Press the

{{{{

User Tools/Counter

}}}}

key.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 94 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Registering Names to a Group

FFFF

Press [ Change ] under Group Name.

You can register names to a group to enable easy management of e-mail addresses and folders for each group.

To add names to a group, the groups must be registered beforehand.

❒

Note

You can register up to 500 groups.

❒

When using Scan to Folder function, you cannot send scan files to a group with over 50 folders registered.

You can set a protection code to prevent unauthorized access to the folders registered in a group. For details, see p.99 “Registering a Protection Code”.

Registering a New Group

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

ZFLS110E

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book: Program / Change /

Delete Group ] .

EEEE

Press [ New Program ] .

GGGG

Enter the group name, and then press [ OK ] .

The Key Display name is set automatically.

Reference

p.157 “Entering Text”

HHHH

Press the title key under Select Title, if necessary.

❒

Note

The keys you can select are as follows:

•

[ Freq.

]

… Added to the page that is displayed first.

•

[ AB ]

[ CD ]

[ EF ]

[ GH ]

[ IJK ]

[

LMN ]

[ OPQ ]

[ RST ]

[ UVW ]

[

XYZ ]

[ 1 ]

[ 10 ]

… Added to the list of items in the selected title.

❒

You can select

[ Freq.

]

and one more page for each title.

IIII

When you want to change the key display, press

[ Change ]

under Key

Display. Enter the key display, and then press [ OK ] .

JJJJ

Press [ OK ] .

KKKK

Press [ Exit ] .

LLLL

Press the

{{{{

User Tools/Counter

}}}}

key.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 95 Thursday, June 2, 2005 1:57 PM

Registering Names to a Group

You can put names that have been registered in the Address Book into a group.

When registering new names, you can also register groups at the same time.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press

[

Next ]

DDDD

Press [ Address Book Management ] .

EEEE

Select the name to register in a group.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

FFFF

Press [ Add to Group ] .

GGGG

Select a group to which you want to add the name to.

Registering Names to a Group

The group key that you have selected becomes highlighted, and the name is added to it.

HHHH

Press

[ OK ]

IIII

Press [ Exit ] .

JJJJ

Press the

{{{{

User Tools/Counter

}}}}

key.

Displaying Names Registered in Groups

You can check the names or groups registered in each group.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press

[ Address Book: Program / Change /

Delete Group ] .

EEEE

Select the group where the members you want to check is registered.

FFFF

Press [ Programd. User/Group ] .

All the names registered will be displayed.

❒

Note

If you press , you can search for a group by entering the group name.

GGGG

Press [ OK ] .

HHHH

Press [ Exit ] .

IIII

Press the

{{{{

User Tools/Counter

}}}}

key.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 96 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Removing a Name from a

Group

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name to remove from a group.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

FFFF

Press [ Add to Group ] .

GGGG

Select the group from which you want to remove the name.

Changing a Group Name

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book: Program / Change /

Delete Group ] .

EEEE

Press the group key you want to change.

FFFF

Enter the items.

To change the group name and key display

Press [ Change ] under Group

Name or Key Display.

HHHH

IIII

JJJJ

❒

Note

Highlighted keys indicate groups in which the name has been registered.

The name is removed from the group.

Press

[

Exit

Press the

]

{{{{

User Tools/Counter

}}}}

key.

Enter the new group name or key display, and then press

[ OK ] .

To change the title

Press the title key under Select

Title.

To change the registration number

Press [ Change ] under Registration No..

Enter the new registration number us ing the number keys

Press

[ # ]

GGGG

Press [ OK ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 97 Thursday, June 2, 2005 1:57 PM

HHHH

Press

[ Exit ]

IIII

Press the

{{{{

User Tools/Counter

}}}}

key.

Deleting a Group

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press

[ System Settings ]

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book: Program / Change /

Delete Group ] .

EEEE

Press [ Delete ] .

FFFF

Press a group key you want to delete.

GGGG

Press

[ Yes ]

HHHH

Press [ Exit ] .

IIII

Press the

{{{{

User Tools/Counter

}}}}

key.

Adding a Group to Another

Group

You can add a group to another group.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book: Program / Change /

Delete Group ] .

EEEE

Select the group that you want to put into another group.

Press the group key, or enter the re g is t e re d n u m be r us in g t he number keys.

FFFF

Press [ Add to Group ] .

Registering Names to a Group

GGGG

Select the group which you want to add to.

The group key that you have selected becomes highlighted, and the group is added to it.

HHHH

Press [ OK ] .

IIII

Press [ Exit ] .

JJJJ

Press the

{{{{

User Tools/Counter

}}}}

key.

Deleting a Group within a

Group

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press

[

Next ]

DDDD

Press [ Address Book: Program / Change /

Delete Group ] .

EEEE

Select the group you want to delete.

Press the group key, or enter the registered number during the number keys.

FFFF

Press [ Add to Group ] .

The keys of groups in which the group is registered appear highlighted.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 98 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

GGGG

Select the group that you want to delete from.

HHHH

Press [ OK ] .

The group key is deselected and the group is deleted from it.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 99 Thursday, June 2, 2005 1:57 PM

Registering a Protection Code

You can stop sender's names or folders being accessed by setting a protection code.

You can use this function to protect the following:

• Folders

You can prevent unauthorized access to folders.

• Sender's names (when sending emails)

You can prevent misuse of sender's names.

❒

Note

This function is not available when using Internet Fax to send e-mails.

Registering a Protection Code

To a Single User

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

Press the name key, or enter the r e gi st e re d n u m b er us in g t h e number keys.

Note

❒

If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒

To register the name, key display, and title, see p.71 “Registering a Name”.

FFFF

Press

[ Protection ]

BBBB

Press

[ System Settings ]

ZFLS110E

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Select the name whose protection code you want to register.

GGGG

Press [ Destination ] or [ Sender ] under Use Name as.

❒

Note

Both

[ Destination ]

and

[ Sender ]

can be selected at the same time.

To set the protection code

Press [ Change ] under Protection

Code.

Enter a protection code using the number keys, and then press [ # ] .

❒

Note

You can enter up to eight digits.

To specify the object of protection

Press [ Folder Destination ] or [ Sender ] under Protection Object.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 100 Thursday, June 2, 2005 1:57 PM

User Tools (System Settings)

Note

❒

Both

[ Folder Destination ]

and

[ Sender ]

can be selected at the same time.

HHHH

Press [ OK ] .

IIII

Press [ Exit ] .

JJJJ

Press the

{{{{

User Tools/Counter

}}}}

key.

Registering a Protection Code

To a Group User

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press

[

Next ]

DDDD

Press [ Address Book: Program / Change /

Delete Group ] .

EEEE

Press the group key you want to register or enter the registered number using the number keys.

FFFF

Press [ Protection ] .

JJJJ

Press

[ OK ]

KKKK

Press

[ Exit ]

LLLL

Press the

{{{{

User Tools/Counter

}}}}

key.

100

GGGG

Press [ Folder Destination ] under Protection Object.

HHHH

Press

Code.

[ Change ] under Protection

IIII

Enter a protection code using the number keys, and then press [ # ] .

❒

Note

You can enter up to eight digits.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 101 Thursday, June 2, 2005 1:57 PM

Registering the Transfer Request

This section describes how to register the Transfer Station and Receiving

Station used in the fax function's

Transfer Request.

❒

Note

Before you can use Transfer Request, you must program the Polling ID and set the Transfer Report.

S e e “P ro g ra m m i n g a P o l lin g

ID”and “Transfer Report”,

Facsimile Reference <Advanced Features>

Transfer Station

Refers to the machine that receives the Transfer Request to forward incoming messages to another destination.

Receiving Station

Refers to the facsimile or computer that receives messages from the

Transfer Station.

❒

Limitation

When messages are transferred by fax, Transfer Stations must be machines of the same manufacturer as this one, and have the Transfer Station function.

When messages are transferred by e-mail, Transfer Stations must be machines of the same manufacturer as this one, and have both the

Transfer Station and Internet Fax functions.

❒

You cannot use Transfer Request without programming the fax number or e-mail address of the

Requesting Party in the Address

Book of the Transfer Stations.

❒

Note

Polling IDs of the Requesting Party

(this machine) and Transfer Stations must be identical.

❒

You can have up to 30 Receiving

Stations per Transfer Station. If you specify a Transfer Station

Group, the group counts as a single receiver.

Registering a Transfer

Station/Receiving Station

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

ZFLS110E

CCCC

Press [ Administrator Tools ] , and then press

[

Next ]

DDDD

Press [ Address Book: Program / Change /

Delete Transfer Request ] .

EEEE

Press [ New Program ] .

FFFF

Set the Transfer Request's information.

To register the Transfer Request name and key display

Press

[ Change ]

under Transfer

Request Name or Key Display.

The name entry display appears.

101

JupiterC2_GSG_GB_F2_Pre_FM.book Page 102 Thursday, June 2, 2005 1:57 PM

102

User Tools (System Settings)

Enter the Transfer Request name or key display, and then press

[ OK ] .

Reference

p.157 “Entering Text”

To select the title

To associate a Transfer Request name with a title, press the title key under Select Title.

❒

Note

The keys you can select are as follows:

•

[ Freq.

]

… Added to the page that is displayed first.

•

[ AB ]

[ CD ]

[ EF ]

[ GH ]

[ IJK ]

[

LMN ]

[ OPQ ]

[ RST ]

[ UVW ]

[

XYZ ]

[ 1 ]

[ 10 ]

… Added to the list of items in the selected title.

❒

You can select

[ Freq.

]

and one more page for each title.

GGGG

Press

[ Fax Dest.

]

HHHH

Enter the items. See p.78 “Registering a Fax Destination”.

IIII

Press [ E-mail ] .

JJJJ

Enter the items. See p.84 “Registering an E-mail Destination”.

KKKK

Press [ Receiving Statn.

] .

LLLL

Specify the Receiving Stations.

❒

Note

When specifying the Receiving

S t a t i o n s , u s e t h e n u m b e r s stored in Quick Dial keys, or

Groups in the Transfer Station.

Quick Dial

Press [

Quick Dial ] .

Enter the number stored in the

Quick Dial of the Transfer Station using the number keys.

For example, to select the destination stored in Quick Dial 01 of th e Trans fer St ation , ent er

{{{{

}}}}{{{{

}}}}

To specify an additional Receiving Station, press [ Add ] .

Speed Dial

Press

[

q p

Speed Dial ]

Enter the Speed Dial number using the number keys.

For example, to select the destination stored in Speed Dial 12 of th e Trans fer St ation , ent er

{{{{

}}}}{{{{

}}}}

To specify an additional Receiving Station, press [ Add ] .

Group Dial

Press [

q p p

Group Dial ] .

Enter the Group number using the number keys.

For example, to select the destinations stored in Group 04 of th e Trans fer St ation , ent er

{{{{

}}}}{{{{

}}}}

To specify an additional Receiving Station, press [ Add ] .

JupiterC2_GSG_GB_F2_Pre_FM.book Page 103 Thursday, June 2, 2005 1:57 PM

MMMM

When you have specified all the

Receiving Stations, press [ OK ] .

NNNN

Press [ Exit ] .

OOOO

Press the

{{{{

User Tools/Counter

}}}}

key.

Changing a Registered

Transfer Station/Receiving

Station

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book: Program / Change /

Delete Transfer Request ]

EEEE

Select the name whose Transfer

Station/Receiving Station you want to change.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

❒

Note

If you press , you can search by the group name, fax number, e-mail address, or IP-Fax destination.

❒

To change the name, key display, and title, see p.71 “Changing a Registered Name”.

❒

Note

If you press , you can search for a user by Transfer Request name, fax number, or e-mail address.

Registering the Transfer Request

FFFF

Enter the items.

To change the Transfer Request name and key display

Press [ Change ] under Transfer

Request Name or Key Display.

Enter the new Transfer Request

Name or key display, and then press [ OK ] .

To change the title

Press the title key under Select

Title.

To change the Fax Station

Press [ Fax Dest.

] .

P r o c e e d t o s t e p

o f “ To change the E-mail Transfer Station” when messages are transferred by e-mail.

Change the Transfer Station's information. See p.80 “Changing a Registered Fax Destination”.

To change the E-mail Transfer

Station

Press [ E-mail ] .

Change the Transfer Station's information. See p.85 “Changing a Registered E-mail Destination”.

To change the Receiving Station

Press [ Receiving Statn.

] .

Select the Receiving Station you want to change.

Press

[ Clear ]

to clear the number, and then enter the new number using the number keys.

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User Tools (System Settings)

GGGG

Press

[ OK ]

HHHH

Press

[ Exit ]

IIII

Press the

{{{{

User Tools/Counter

}}}}

key.

Deleting a Registered Transfer

Station/Receiving Station

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ System Settings ] .

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book: Program / Change /

Delete Transfer Request ] .

EEEE

Press [ Delete ] .

FFFF

Select the name whose Transfer

Station/Receiving Station you want to delete.

Press the name key, or enter the re g is t e re d n u m be r us in g t he number keys.

Note

❒

If you press , you can search by the group name, fax number, e-mail address, or IP-Fax destination.

❒

To delete the name, key display, and title, see p.72 “Deleting a

Registered Name”.

GGGG

Press [ Yes ] .

HHHH

Press [ Exit ] .

IIII

Press the

{{{{

User Tools/Counter

}}}}

key.

104

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Registering SMTP and LDAP Authentication

SMTP Authentication

For each user registered in the Address Book, you can register a login password to be used when accessing an SMTP server.

Reference

To use an SMTP server, you need to program it beforehand. For details, see "SMTP Server Settings",

Network Guide.

Note

❒

When

[ Do not Specify ]

is selected for

SMTP Authentication, the User

Name and Password that you have specified in SMTP Authentication of File Transfer settings applies.

For details, see "User Tools Menu

(System Settings)",

Network Guide

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

❒

Note

To register a name in the Address Book, see p.71 “Registering a Name”.

FFFF

Press

[ Auth. Info ]

GGGG

Press [ Specify Other Auth. Info ] on the right side of SMTP Authentication.

HHHH

Press [ Change ] under Login User

Name.

BBBB

Press [ System Settings ] .

ZFLS110E

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

EEEE

Press the name you want to register or enter the registered number using the number keys.

IIII

Enter the Login User Name, and the press [ OK ] .

❒

Note

You can enter up to 191 characters for the password.

❒

When using POP before SMTP

Authentication, you can enter up to 63 alphanumeric characters.

Reference

p.157 “Entering Text”

JJJJ

Press

[ Change ]

under Login Password.

KKKK

Enter the password, and then press

[ OK ] .

Note

❒

You can enter up to 64 characters for the password.

LLLL

Enter the password again to confirm, and then press

[ OK ]

MMMM

Press [ OK ] .

105

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User Tools (System Settings)

106

❒

Note

To change the SMTP Authentication settings, repeat steps

LDAP Authentication

For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server.

Reference

To use an LDAP server, you need to program it beforehand. For details, see “LDAP Server Settings”,

Network Guide

Note

❒

When

[ Do not Specify ]

is selected for

LDAP Authentication, the User

Name and Password that you have specified in Program/Change

LDAP Server of Administrator

Tools settings applies. For details, see “Program/Change/Delete

LDAP Server”,

Network Guide

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

EEEE

Press the name you want to register or enter the registered number using the number keys

Note

❒

To register a name in the Address Book, see p.71 “Registering a Name”.

FFFF

Press

[ Auth. Info ]

, and then press

[

Next ] .

GGGG

Press [ Specify Other Auth. Info ] on the right side of LDAP Authentication.

HHHH

Press [ Change ] under Login User

Name.

BBBB

Press [ System Settings ] .

ZFLS110E

CCCC

Press [ Administrator Tools ] , and then press [

Next ] .

DDDD

Press [ Address Book Management ] .

IIII

Enter the login user name, and then press [ OK ] .

❒

Note

You can enter up to 128 characters for the password.

Reference

p.157 “Entering Text”

JJJJ

Press [ Change ] under Login Password.

KKKK

Enter the password, and then press

[ OK ] .

Note

❒

You can enter up to 128 characters for the password.

LLLL

Enter the password again to confirm, and then press [ OK ] .

MMMM

Press [ OK ] .

❒

Note

To change the LDAP Authentication settings, repeat steps

JupiterC2_GSG_GB_F2_Pre_FM.book Page 107 Thursday, June 2, 2005 1:57 PM

5. Troubleshooting

If Your Machine Does Not Operate As You

Want

The following chart contains explanations of common problems and messages.

If other messages appear, follow the instructions displayed.

❒

Note

If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper. See p.171 “Copy Paper”.

General

Problem

“ Please wait.

” appears

The display is off.

Causes Solutions

This message appears when you turn on the operation switch or change the toner bottle.

The screen contrast knob is turned to the dark position.

If the power does not come on even after 2 minutes have elapsed, contact your service representative.

The machine is in Energy

Saver mode.

The operation switch is turned off.

Set the screen contrast knob to the light position to see the display panel properly.

Press the

{{{{

Energy Saver

}}}}

key to cancel Energy Saver mode.

Turn on the operation switch.

Turn on the main power switch.

Nothing happens when the operation switch is turned on.

Memory is full.

The main power switch is turned off.

The function status indicator is red.

There are too many scanned pages or stored files: hard disk capacity is exceeded.

The function associated with the red indicator was interrupted.

Press

Press the function key corresponding to the indicator. Follow the instructions that appear on the control panel.

[ Delete File

sary documents.

]

to delete unneces-

107

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108

Troubleshooting

Problem

The main power indicator continues blinking and does not turn off when pressed.

“

Self Checking...

” appears.

Original images are printed on the reverse side of the paper.

Causes Solutions

This occurs in the following cases:

• The exposure glass cover or the ADF is open.

• The machine is communicating with external equipment.

• The hard disk is active.

Close the exposure glass cover or

ADF, and check if the machine communicating with a computer.

The machine is preforming image adjustment operations.

The machine may perform periodic maintenance during operations. The frequency and duration of maintenance depends on the humidity, temperature, and printing factors such as number of prints, paper size, and paper type. Wait for the machine to get ready.

You may have loaded the paper incorrectly.

Load paper correctly. Load paper into Tray 1-4 with the print side up, and into the LCT or bypass tray with the print side down. See p.113

“Orientation-Fixed Paper or Two-

Sided Paper”.

Misfeeds occur frequently.

An error message remains, even if misfed paper is removed.

Cannot print in duplex mode.

You forgot your user code.

The user code entry display appears.

The tray's side guides may not be locked or may not be set properly.

Check the side guides are locked and set properly. See p.126 “Changing the Paper Size”.

The tray's end guide may not be set properly.

You may have loaded paper of a size not shown on the paper size selector.

Check the end guide is set properly.

See p.126 “Changing the Paper

Size”.

When using paper of a size that cannot be detected automatically, use

Tray Paper Settings to set the paper size. See p.56 “Tray Paper Size:Tray

2–4” and p.171 “Copy Paper”.

Clear misfed paper, and then open and close the front cover. See p.117

“ x

Clearing Misfeeds”.

When a misfeed message appears, it remains until you open and close the cover as required.

You cannot use paper in the bypass tray for duplex printing.

[ 1 Sided Copy ]

is selected for

Paper Type: Tray 1-4.

Users are restricted by user codes.

—

For duplex printing, select Tray 1-4 in copier mode or with the printer driver.

Select

[ 2 Sided Copy ]

for Paper Type:

Tray 1-4. See p.57 “Paper Type: Tray

1–4”

Contact the administrator.

Enter the user code (up to 8-digits), and then press

[ # ]

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If Your Machine Does Not Operate As You Want

Problem

The Authentication screen appears.

“

You do not have the privileges to use this function.

” is displayed.

“

You do not have the privileges to use this function..

” continues to be displayed even though you have entered a valid user code.

Authentication has failed.

Causes

Basic Authentication, Windows Authentication, or

LDAP Authentication is set.

The use of the function is restricted to authenticated users only.

This user code is not allowed to use the function selected.

“ Selected files contain file(s) that the user does not have access privileges to.

Please note that only the files with access privileges will be deleted.

” is displayed.

Solutions

Enter your login user name and user password. See p.24 “When the Authentication Screen is displayed”.

Contact the administrator.

Press the

{{{{

Energy Saver

}}}}

key. Confirm that the display goes off, and then press the

{{{{

Energy Saver

}}}}

key again. The display will return to the user code entry display.

The entered login user name or login password is not correct.

Inquire the user administrator for the correct login user name and login password.

Contact the administrator.

The machine cannot perform authentication.

You have tried to delete files without the authority to do so.

Files can be deleted by the person who created the file. To delete a file which you are not authorized to delete, contact the person who created the file.

109

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Troubleshooting

Document Server

Problem

Scanned pages exceeded max. number. Do you want to store the scanned pages as a file?

" appears.

You forgot your password.

You cannot find out what is stored in a file.

Memory frequently becomes full.

You want to check print quality before making a large print run.

Original is being scanned by another function.

" appears.

Solutions

The number of scanned pages exceeds the capacity per file of the Document Server.

To store scanned pages as a file, press

[ Store File ]

Scanned data is stored as a file in the Document Server.

If you do not want to store scanned pages, press

[ No ]

Scanned data is deleted.

Contact the administrator.

Check the date or time column in the Document Server:

Select Files to Print display.

Check document content by printing it's first page. Press the line of the document in the Document Server: Select

Files to Print display, and then press

[ Print 1st Page ]

followed by the

{{{{

Start

}}}}

key.

• Press

[ Delete File ]

to delete selected documents to increase available memory.

• Delete documents stored using the scanner function.

See

Scanner Reference

Check print quality by printing out only the first set using the

{{{{

Sample Copy

}}}}

key.

The copier or scanner function is in use. To cancel a job in progress, first press

[ Exit ]

, and then press the

{{{{

Copy

}}}} key or

{{{{

Scanner

}}}}

key. Next, press the

{{{{

Clear/Stop

}}}}

key.

When the message "

[Stop] key was pressed.

Stop storing?

" appears, press

[ Stop ]

Maintenance

Problem

" Used Toner Bottle

Replacement

Used Toner Bottle is full.

Please replace

Used Toner Bottle.

"appears.

Causes Solutions

The waste toner bottle is full and it is time to replace it.

Check your maintenance service contract.

110

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Loading Paper

❒

Important

Tray 1 and LCT use A4

K paper exclusively. Load only A4 paper at all times.

❒

If you want to load Letter- sized paper (8

11"

) paper in Tray

1 or LCT, contact your sales or service representative.

Reference

For paper types and sizes, see p.171 “Copy Paper”.

To load paper in the bypass tray, see “Copying from the Bypass

Tray”,

Copy Reference

❒

Note

Fan the paper before loading.

Straighten curled or warped paper before loading.

Loading Paper into Paper

Trays and Paper Tray Unit

Tray 1 uses only A4

K paper. If you want to load 8

11"

, contact your sales or service representative.

The position of the side and end guides can be changed in tray 2, 1 tray paper unit, and 2 tray paper unit. Paper of various sizes can then be loaded in them.

This section describes loading paper in tray 2.

AAAA

Pull out the paper tray until it stops.

ZJKY270J

Note

❒

You can change the paper size, see p.126 “Changing the Paper

Size”.

BBBB

Load paper into the tray with the print side down.

Important

❒

Do not stack paper over the limit mark.

CCCC

Push in the paper tray slowly until it stops.

If a tray is pushed forcefully, the position of its side guide may shift.

If you load a paper size that is not selected automatically, you will need to specify the paper size with the control panel.

111

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Troubleshooting

The following paper sizes are not selected automatically:

• B5 JIS

• 8

14"

• 8

11"

Reference

p.127 “If you load a paper size that is not selected automatically”.

BBBB

With the print side down, align all four sides of two paper stacks, and then load them next to each other in the tray. Each side has a limit of 1,000 sheets.

Loading Paper into Large

Capacity Tray (optional)

LCT (optional) uses A4

K paper exclusively. Only load A4

K paper. If you want to load 8

11"

, contact your sales or service representative.

AAAA

Pull out the LCT, slowly until it stops.

ZDJY009J

Important

❒

Align the paper stacks and load them against the left and right walls, or a paper misfeed might occur.

❒

Do not stack paper over the limit mark.

CCCC

Push the paper tray slowly in until it stops.

ZJKY300J

112

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Loading Paper

Orientation-Fixed Paper or Two-Sided Paper

Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Select

[ Yes ]

in Letterhead Setting under

Copier/Document Server Features, and then place the original and paper as shown below (see “Letterhead Setting”

Copy Reference

). When printing with the printer function, placement orientation is the same.

AAE034S

113

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Troubleshooting

Adding Toner

When

D appears, it is time to add toner.

WARNING:

•

Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.

CAUTION:

•

Keep toner (used or unused) and toner containers out of reach of children.

CAUTION:

•

If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

CAUTION:

•

If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

CAUTION:

•

If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary

CAUTION:

•

Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

•

If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

If the message "

No toner: xxxx,xxxx

" is shown on the display, replace the applicable colour-toner.

❒

Note

"xxxx,xxxx" is shown as the colour of toner is almost empty, and the combination of 1-4 of Yellow, Magenta, Cyan, and Black is displayed.

❒

Important

Fault may occur if you use toner other than the recommended type.

When adding toner, do not turn off the operation switch. If you do, settings will be lost.

❒

Always add toner when the machine instructs you.

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Adding Toner

❒

Note

The message “

Toner is almost empty.

” on the display shows a toner name and the telephone number for ordering.

❒

The consumption of toner depends on the humidity, temperature and printing factors such as image size, density, number of prints, paper size, and paper type. Moreover, to preserve print quality, this machine automatically performs periodic maintenance using the toner.

❒

Change all four colour-toner cartridges in the same way.

Reference

For details about toner storage, see p.145 “Toner Storage”.

Inserting Toner

AFZ008S

115

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Troubleshooting

When toner remains

Toner can remain inside the toner cartridge in certain environments. If this happens, set the toner cartridge again. Toner will be supplied automatically, and you can then continue to use it.

116

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Clearing Misfeeds x

Clearing Misfeeds

CAUTION:

•

The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

❒

Important

When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings will be lost.

❒

To prevent misfeeds, do not leave any torn scraps of paper inside the machine.

❒

If paper misfeeds occur frequently, contact your service representative.

❒

Note

More than one misfed area may be indicated. When this happens, check all the areas indicated. See the following charts:

• A, B, Y, Z1

⇒

p.118

• R (2 Tray Finisher)

⇒

p.121

• R (Booklet Finisher)

⇒

p.120

• P

⇒

p.122

• Z2

⇒

p.124

Inside the finisher, or inside the front cover, there is a sticker explaining how to remove misfed paper.

117

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Troubleshooting

118

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Clearing Misfeeds

AFZ009S

119

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Troubleshooting

120

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Clearing Misfeeds

AFZ010S

121

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Troubleshooting

122

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Clearing Misfeeds

AFZ011S

123

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Troubleshooting

124

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Clearing Misfeeds

AFZ012S

125

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Troubleshooting

Changing the Paper Size

CCCC

Set the paper guide lock to the

“unlocked" position.

Preparation

Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.56 “Tray Paper

Size:Tray 2–4”.

❒

Note

Tray 1 and LCT (optional) use only

K paper. To load 8

11"

, contact your service representative.

❒

Procedures for changing the paper size differ depending on the tray

(tray 1 or other optional paper tray units). Make sure you are following the appropriate procedure before you begin.

Reference

For details about paper sizes and types, see p.171 “Copy Paper”.

ZJKY280J

DDDD

While pressing the release lever, adjust the side guides to the paper size.

Changing the Paper Size of the

Paper Tray

AAAA

Make sure the paper tray is not in use. Then, pull the paper tray out slowly.

ZDJY802J

EEEE

Adjust the end guide to the paper size.

ZHXH760J

126

ZJKY270J

BBBB

If paper is loaded in the tray, remove it.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 127 Thursday, June 2, 2005 1:57 PM

Changing the Paper Size

FFFF

Square the paper, and then load it in the tray with the copying face down.

If you load a paper size that is not selected automatically

If you load a paper size that is not selected automatically, you need to specify the paper size with the control panel.

Following paper sizes that are not selected automatically.

• B5 JIS

• 8

14"

• 8

11"

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

❒

Important

Do not stack paper over the limit mark.

❒

Check the top of the paper is aligned to the right side.

Note

❒

If there is space between the side guide and paper, bring the side guide flush against the edge of the paper.

GGGG

Lock the side guide.

BBBB

Press [ System Settings ] .

ZFLS110E

CCCC

Press

[ Tray Paper Settings ]

ZKVH210J

HHHH

Gently push the paper tray in until it stops.

IIII

Check the paper size shown on the display panel.

DDDD

Select the tray for which you want to change the paper settings.

❒

Note

Press either of

[ Tray Paper Size:

Tray 2 ]

[ Tray Paper Size: Tray 4 ]

127

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Troubleshooting

EEEE

Select the loaded paper size and feed direction, and then press

[ OK ] .

The set paper size and feed direction is displayed.

FFFF

Press the

{{{{

User Tools/Counter

}}}}

key.

The initial display is shown.

❒

Important

If you want to print on paper that is selected automatically after printing on a paper size that is not selected automatically, you must return the setting to

“Auto Detect”. Reload the paper, repeat step

, and select “Auto Detect" in step

. The setting is returned to “Auto Detect”.

128

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Adding Staples d

Adding Staples

❒

Important

Stapling failures or jams may occur if you use a staple cartridge other than that recommended.

Reference

For details about the type of finisher, see p.19 “External Options”.

2 Tray Finisher

AAE009S

129

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Troubleshooting

Booklet Finisher

AFZ013S

130

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Removing Jammed Staples

❒

Note

Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvement, change to a stiffer copy paper.

After removing jammed staples, staples will not be ejected the first few times you try to use the stapler.

Reference

For types of finisher, see p.19 “External Options”.

2 Tray Finisher

AAE011S

131

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Troubleshooting

Booklet Finisher

AFZ014S

132

JupiterC2_GSG_GB_F2_Pre_FM.book Page 133 Thursday, June 2, 2005 1:57 PM y

Removing Punch Waste y

Removing Punch Waste

CCCC

Reinstall the punch waste box.

❒

Note

While "

Punch Receptacle Full

" is displayed, you cannot use the

Punch function.

2 Tray Finisher

AAAA

Open the front cover of the 2 tray finisher.

ADL023S

BBBB

Pull out the punch waste box, and then remove punch waste.

ZDSO020J

ZDSO030J

Note

❒

If you do not, "

Punch Receptac le F u l l

" will remain displayed.

DDDD

Close the front cover of the 2 tray finisher.

Punch Receptacle Full

" disappears.

❒

Note

If the message is still displayed, reinstall the punch waste box.

❒

The message "

Punch Receptacle Full

" may appear even when the punch waste box is not yet full. If this happens, the position of the punch waste box

(in dic ated by the arrow as shown) may be blocked by p u n c h w a s t e . R e m o v e t h e punch waste.

ZHVP010J

133

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Troubleshooting

Booklet Finisher

AAAA

Hold the release lever, and then pull out the booklet finisher.

ZKVH220J

BBBB

Pull out the punch waste box, and then remove the paper chips.

ZKVH180J

CCCC

Reinstall the punch waste box.

ZKVH190J

134

Note

❒

If the message does not disappear, reinstall the punch waste box.

DDDD

Attach the booklet finisher.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 135 Thursday, June 2, 2005 1:57 PM

Replacing the Stamp Cartridge

When the stamp begins to fade, replace the cartridge.

Note

❒

This stamp cartridge is used for facsimile and scanner functions.

❒

Use the cartridge specified for this machine.

❒

Do not attempt to put ink into the cartridge. Doing so will result in leakage.

❒

Be sure not to dirty your fingers with ink from the cartridge.

AAAA

Open the ADF unit.

CCCC

Pull out the old stamp cartridge.

Tap the cartridge lock lever several times. The cartridge will eject.

Then remove the cartridge, while pushing the lock lever.

ZDPH080J

DDDD

Insert the new stamp cartridge.

Insert the cartridge until the metal parts are no longer visible.

BBBB

Open the stamp cover.

ZEXH070J

ZDPH090J

EEEE

Press the stamp cover back in until it clicks.

ZJFH010J

FFFF

Close the ADF unit.

ZDPH100J

135

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Troubleshooting

Adjusting the Colour Registration

EEEE

Press [ OK ] .

When the machine is moved, the Fusing Unit is replaced, or after printing repeatedly for some time, registration shifting might occur. By performing colour registration adjustment, you can maintain optimum print results.

Auto Colour Registration

If the colour documents show registration shifting, perform automatic colour registration.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

Auto colour registration will be started.

BBBB

Press [ Maintenance ] .

ZFLS110E

Auto colour registration takes about fifty seconds. When it is completed, the display returns to the colour registration menu.

FFFF

When you have made all the settings, press the

{{{{

User Tools/Counter

}}}}

key.

The initial display is shown.

CCCC

Press [ Colour Registration ] .

Fuser Adjustment for Thick

Paper

DDDD

Press

[ Auto Colour Registration ]

When colour shifting occurs using thick paper

Follow the procedure below if colour shifting occurs when you use the thick paper of A4 size or larger.

❒

Important

When the toner cartridge is almost empty, "Fuser Adjustment: Thick

Paper" is not available. Replace the toner cartridge before the adjustment.

136

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Adjusting the Colour Registration

Note

❒

Thick paper is needed for the adjustment. Prepare thick paper similar to what you normally use.

AAAA

Load the A4

or larger thick paper in the Bypass Tray.

Reference

For details about paper size and the procedure for loading paper in the Bypass tray, see “Copying from the Bypass tray”,

Copy

Reference

BBBB

Press the

{{{{

User Tools/Counter

}}}}

key.

Important

❒

When the toner cartridge is almost empty "Fuser Adjustment cannot be performed. Replace

Toner cartridge." appears on the panel display.

FFFF

Press

[ OK ]

Auto Colour Registration begins.

CCCC

Press [ Maintenance ] .

DDDD

Press [ Colour Registration ] .

ZFLS110E

GGGG

Make sure that following message appears on the display, and then press [ Start Printing ] .

Fuser Adjustment Sheet II is printing. See p.139 “Checking the Fuser

Adjustment Sheet”.

EEEE

Press per ] .

[ Fuser Adjustment: Thick Pa-

137

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Troubleshooting

HHHH

Compare the sample with the printed pattern box at the bottom of the

Fuser Adjustment Sheet II. Specify which square in the box matches the sample.

If you specify “0”, setting is finished and the display that appeared in step returns.

If you specify “-1” or “+1”, the following display appears.

Press

[ Start Printing ]

. An adjusted

Fuser Adjustment Sheet II is printed and the display that appeared in Step

reappears. Keep adjusting until the printed pattern looks the same as the printed pattern, and then specify “0”.

IIII

After making all the settings, press the

{{{{

User Tools/Counter

}}}}

key.

The initial display is shown.

138

JupiterC2_GSG_GB_F2_Pre_FM.book Page 139 Thursday, June 2, 2005 1:57 PM

Checking the Fuser Adjustment Sheet

Following image is sample of the test sheet.

Fuser Adjust Sheet II

Adjusting the Colour Registration

139

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Troubleshooting

Auto Colour Calibration

If a certain colour is strong or the colour of the copy differs from the original, adjust the yellow, magenta, cyan and black balance.

❒

Note

If "

Toner is almost empty." is shown on the display panel, the test pattern cannot be printed.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ Maintenance ] .

ZFLS110E

CCCC

Press [ Auto Colour Registration ] .

DDDD

Press

[ Start ]

on the “Copier Function”.

EEEE

Press

[ Start Printing ]

and a test pattern will be printed.

Note

❒

When performing the auto colour calibration from the printer function, select test patterns from

[ 600 x 600 dpi ]

[ 1800

××××

600 dpi ]

and

[ 1200 x 1200 dpi ]

and then press

[ Start Printing ]

❒

The test pattern will be printed on an A4

, 8

”

11”

size page (If A4

is not available then A3

, B4 JIS

will be used.). Make sure to check the paper set in the paper tray.

❒

The counter will not proceed when the test pattern is printed.

FFFF

Place the test pattern on the exposure glass and press [ Start Scanning ] .

The image will be corrected after

Please wait.

" disappears.

❒

Note

The test pattern will not be read if it is set in the ADF.

❒

Set the test pattern in the following way:

140

❒

Note

When performing the auto colour calibration from the copy function, press

[ Start ]

under

Copier Function. When performing from the printer function, press

[ Start ]

under Printer

Function.

GCCLCPIE

❒

When the ADF is installed, make sure to set the test pattern on the exposure glass, and then 2 or 3 white sheets, same size as the test pattern, above the test pattern.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 141 Thursday, June 2, 2005 1:57 PM

Returning to the previous setting

Note

❒

“Previous Setting” means to return to the previous status before any changes.

Press [ Previous Setting ] in the

“Auto Colour Calibration .

When returning the auto colour calibration of the copy function, press

[ Previous Setting ]

of the

Copier Function. If returning the auto colour calibration of the printer function, press

[ Previous Setting ]

of the Printer Function.

Press [ Yes ] .

The settings return to the previous contents.

Adjusting the Colour Registration

141

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Troubleshooting

142

JupiterC2_GSG_GB_F2_Pre_FM.book Page 143 Thursday, June 2, 2005 1:57 PM

6. Remarks

Dos and Don'ts

WARNING:

•

Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

CAUTION:

•

Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

❒

Important

Do not turn the power off while the On indicator is lit or blinking.

Doing so may damage the hard disk.

Before unplugging the power cord or turning off the main power switc h, m ake sure remaining m e m ory space is at 100% , a s shown on the display. See p.27

“Turning Off the Power” and p.27

“Turning Off the Main Power”.

• When you use this machine for a long time in a confined space without good ventilation, you may detect an odd smell. To keep the workplace comfortable, we recommend that you keep it well ventilated.

• Do not touch areas on or around the fusing unit. These areas may become hot.

• After scanning originals continuously, the exposure glass may bec o m e w a r m — t h i s i s n o t a malfunction.

• The area around the ventilation hole might feel warm. This is caused by exhaust air and is not a malfunction.

• When the machine is not in use and in stand-by mode, you may hear a small noise inside. This is caused by the image stabilization process and is not a malfunction.

• Do not turn off the power when the machine is in operation.

• The machine might not produce good copy images if condensation forms inside as a result of rapid temperature change.

• Do not open the covers of the machine when it is in operation. If you do, misfeeds might occur.

• Do not move the machine when the power is on.

• The machine might not produce good copy images if condensation forms inside as a result of rapid temperature change. To avoid possible condensation, this machine is equipped with anti-condensation heaters. Even when the main power switch is off, the machine cont i n u e s t o m a i n t a i n a s t a b l e temperature when the anti-condensation heaters are on.

• If you operate the machine improperly or a machine failure occurs, settings might be lost. Be sure to make a note of your machine settings.

• The supplier shall not be liable for any loss or damage resulting from mechanical failure, loss of settings, or use of the machine.

143

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Remarks

Saving Colour Copies

• There is no difference between colour prints and colour copies in terms of fading. However, for long-term storage, make sure to store them in a binder away from direct sunlight.

• Toner may melt if a print and a half-dried print are put on top of each other.

• Toner may also melt when using solvent type adhesive agents for pasting prints.

• When folding prints, toner in the folds will come off.

• Toner may melt if it is placed on mats made of chlorinated plastic in locations of high temperature for long periods of time.

• Toner may melt if prints are placed in places of extremely high temperatures, such as near heaters.

144

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Toner

Handling Toner

WARNING:

•

Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.

CAUTION:

•

Keep toner (used or unused) and toner containers out of reach of children.

❒

Important

Fault may occur if you use toner other than the recommended type.

Reference

To add toner, see p.114 “

Adding Toner”.

Toner Storage

When storing toner, the following precautions should always be followed:

• Store toner containers in a cool, dry place free from direct sunlight.

• Store on a flat surface.

Used Toner

❒

Note

Toner cannot be re-used.

145

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Remarks

Where to Put Your Machine

146

Machine Environment

Choose your machine's location carefully. Environmental conditions greatly affect its performance.

Optimum environmental conditions

CAUTION:

•

Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

•

Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

CAUTION:

•

If you use the machine in a confined space, make sure there is a continuous air turnover.

• Temperature: 10-32

C (50-89.6

(humidity to be 54% at 32

C, 89.6

• Humidity: 15-80% (temperature to be 27

C, 80.6

F at 80%)

• A strong and level base.

• The machine must be level within

5 mm, 0.2 inches: both front to rear and left to right.

• To avoid possible buildup of ozone, be sure to locate this machine in a large well ventilated room that has an air turnover of more than 30 m

/hr/person.

Environments to avoid

• Locations exposed to direct sunlight or other sources of strong light (more than 1,500 lux).

• Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden temp e r a t u r e c h a n g e s c a n c a u s e condensation to form inside the machine.)

• Locations close to machines generating ammonia, such as a diazo copy machine.

• Places where the machine will be subject to frequent strong vibration.

• Dusty areas.

• Areas with corrosive gases.

Moving

CAUTION:

•

Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

❒

Important

Be careful when moving the machine.

Take the following precautions:

• Turn off the main power. See p.27 “Turning Off the Main

Power”.

• Unplug the power cord from the wall outlet. When you pull out the plug from the socket, grip the plug to avoid damaging the cord, thereby reducing the risk of fire or electric shock.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 147 Thursday, June 2, 2005 1:57 PM

❒

• Close all covers and trays, including the front cover and bypass tray.

Move the machine carefully. If you do not, it could result in damage and stored files might be lost.

Do not take off the holding stand.

Protect the machine from strong shocks. Impact can damage the hard disk and cause stored files to be lost. As a precautionary measure, files should be copied to another computer.

Power Connection

WARNING:

•

Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.

•

Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.

CAUTION:

•

Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

CAUTION:

•

When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

Where to Put Your Machine

• When the main power switch is in the stand-by position, the optional anti-condensation heaters are on.

In an emergency, unplug the machine's power cord.

• When you unplug the power cord, the anti-condensation heaters turn off.

• Make sure the plug is inserted firmly in the wall outlet.

• Voltage must not fluctuate by more than 10%.

• The wall outlet shall be installed near the machine and shall be easily accessible.

Access to the Machine

Place the machine near the power source, providing the clearance areas shown.

AAE004S

Rear: more than 10 cm (4")

Right: more than 55 cm (21.7")

Front: more than 70 cm (27.6")

Left: more than 46 cm (18.2")

❒

Note

For the required space when options are installed, contact your service representative.

147

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Remarks

Maintaining Your Machine

If the exposure glass, exposure glass cover, or ADF belt is dirty, copy clarity may be reduced. Clean these parts if they are dirty.

Cleaning the machine

Wipe the machine with a soft, damp cloth, and then wipe it with a dry cloth to remove the water.

❒

Important

Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances get inside the machine or melt plastic parts, a failure might occur.

Do not clean parts other than those explicitly specified in this manual.

Other parts should be cleaned only by your service representative.

Cleaning the Exposure Glass

Cover

ZGJS826E

Cleaning the Auto Document

Feeder

GDSH130J

GDSH050J

Clean 1 and 2.

148

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Cleaning the Dustproof Glass

The dustproof glass may require cleaning if white lines appear on the print side of the document.

AAAA

Turn off the power switch, and then unplug the power cable.

BBBB

Open the front cover and remove the cleaning brush.

CCCC

Slide the cleaning brush in and out slowly 2 to 3 times to clean all four areas.

ZKVH240J

There are four holes for cleaning the dustproof glass.

ZKVH260J

Important

❒

Do not insert the brush forcefully, or the machine might be damaged.

DDDD

Return the cleaning brush to its original position.

EEEE

Plug in the power cable, and then turn on the power switch.

AFZ028S

149

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Remarks

Earth Leakage Breaker

To prevent electric shock this machine has an earth leakage breaker.

The earth leakage breaker is normally in the on position.

Once a month, check that it functions properly by following the procedure below.

Important

❒

If the earth leakage breaker is not functioning normally, contact your sales or service representative.

AAAA

Make sure the exposure glass cover or the ADF is closed.

BBBB

Turn off the power.

Reference

⇒

p.27 “Turning Off the Power”, p.27 “Turning Off the Main

Power”

CCCC

If the finisher is installed, detach it from the machine.

DDDD

Using the tip of a ball-point pen, press the test button of the earth leakage breaker.

ADL010S

EEEE

Confirm that the earth leakage breaker switch moves to the off position.

ADL012S

FFFF

Turn the switch to the on position.

ADL015S

❒

Note

The above illustration shows the 2 tray finisher. If you are using the Booklet finisher, detach it in the same way.

ADL013S

150

JupiterC2_GSG_GB_F2_Pre_FM.book Page 151 Thursday, June 2, 2005 1:57 PM

GGGG

If the finisher is installed, reattach it to the machine.

Earth Leakage Breaker

ADL015S

Note

❒

The above illustration shows the 2 tray finisher. If you are using the Booklet finisher, reattach it in the same way.

HHHH

Turn on the main power switch of the machine.

❒

Note

If the power does not come on, check if the earth leakage breaker is in the off position. If so, do not turn it to the on position.

Contact your sales or service representative immediately.

WARNING:

•

Do not turn the earth leakage breaker from the off to the on position. Otherwise it might lead to an electric shock, fire or smoke, or cause the circuit breakers to trip.

151

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Remarks

Replacing the Waste Toner Bottle

WARNING:

•

Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

CAUTION:

•

The inside of the machine becomes very hot. Do not touch the parts with a label indicating a “hot surface”. Otherwise, an injury might occur.

•

Keep toner (used or unused) and the toner cartridge out of reach of children.

If the message "

Used Toner Bottle

Replacement

", "

Used Toner Bottle is full.

", and "

Please replace

Used Toner Bottle.

" are displayed, either replace it on your own by following the procedure below or call your service representative.

Note

❒

Service differ depending on the maintenance service contract.

AAAA

Turn off the power, and then unplug the power cable.

BBBB

Slowly open the front cover by pulling down from the two areas on the left and right.

CCCC

Take the new waste toner bottle out of the bag.

ZDJH228J

DDDD

Slowly remove the used waste toner bottle from inside the machine.

AFZ015S

Important

❒

Be sure to remove the waste toner bottle horizontally.

EEEE

Remove the lid (

), and then put it in the position shown in the illustration (

AFZ018S

ZDJH229J

152

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FFFF

Put the used waste toner bottle into the bag that contained the new waste toner bottle, and then seal the bag.

Important

❒

Be sure to handle the bottle carefully so waste toner does not spill.

GGGG

Insert the new waste toner bottle as shown.

Replacing the Waste Toner Bottle

IIII

Slowly close the front cover by pushing the two areas on the left and right.

AFZ019S

JJJJ

Plug in the power cable, and then turn on the power.

HHHH

Push it in until it stops.

AFZ016S

AFZ017S

❒

Important

Be sure to firmly insert the waste toner bottle to avoid toner leakage inside the machine.

153

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Remarks

Other Functions

Inquiry

The inquiry function lets you check the telephone numbers to contact for repairs or ordering toner. Be sure to contact your service engineer to verify the following:

Consumables

• Telephone No. to order

• Toner

• Staple

• TX Stamp Name

Machine Maintenance/Repair

• Telephone No.

• Serial No. of Machine

Sales Representative

• Telephone No.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

Printing inquiry information

Press

[ Print Inquiry List ]

Press the

{{{{

Start

}}}}

key.

Inquiry information is printed.

CCCC

Press [ Exit ] .

DDDD

Press

[ Exit ]

Changing the Display

Language

You can change the language used on the display. English is set as default.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

BBBB

Press [ Inquiry ] .

ZFLS110E

BBBB

Press [ Français ] .

ZFLS110E

154

Inquiry information appears.

T h e l a n g u a g e i s c h a n g e d t o

French.

CCCC

Press [ Exit ] .

The menu appears in French.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 155 Thursday, June 2, 2005 1:57 PM

Changing Paper Thickness

Settings

Select

[ Normal ]

[ Middle Thick/91-

105g/m

]

depending on the type of plain paper.

Note

❒

Settings will not be cleared even when the

{{{{

Clear Modes

}}}}

key is pressed or the power is turned off.

❒

All paper trays are set to

[ Normal ]

as default.

AAAA

Press the

{{{{

User Tools / Counter

}}}}

key.

ZFLS110E

BBBB

Press [ Maintenance ] .

CCCC

Press [ Plain Paper Type ] .

DDDD

Select the plain paper type for each tray depending on the paper to be set and press [ OK ] .

Note

❒

When printing on paper thicker than 91 g/m

(24 lb.), select

[ Middle Thick/91-105g/m

]

EEEE

Press [ OK ] .

FFFF

Press [ Exit ] .

Other Functions

155

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Remarks

Counter

Displaying the Total Counter

You can display the total counter value used for all functions.

AAAA

Press the

{{{{

User Tools/Counter

}}}}

key.

ZFLS110E

BBBB

Press [ Counter ] .

CCCC

To print a counter list, press [ Print

Counter List ] .

DDDD

Press the

{{{{

Start

}}}}

key.

A counter list prints out.

156

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7. Entering Text

Entering Text

This section describes how to enter characters. When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before it.

Available Characters

• Alphabetic characters

ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz

• Symbols

• Numerals

0123456789

Keys

ZHWS030E

❒

Note

When entering uppercase or lowercase letters continuously, use

[ Shift Lock ]

to lock the case.

157

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Entering Text

How to Enter Text

Entering letters

AAAA

Press [ Shift ] to switch between uppercase and lowercase.

BBBB

Press the letters you want to enter.

Deleting characters

AAAA

Press [ Backspace ] or [ Delete All ] to delete characters.

158

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8. Specifications

Main Unit

Configuration:

Desktop

Photosensitivity type:

OPC drum

Original scanning:

One-dimensional solid scanning system through CCD

Copy process:

Dry electrostatic transfer system

Development:

Dry two-component magnetic brush development system

Fusing:

Oilless belt fusing

Resolution:

600 dpi

Exposure glass:

Stationary original exposure type

Original reference position:

Rear left corner

Warm-up time:

99 seconds or less (23

Originals:

Sheet/book/objects

Maximum original size:

, 11"

17"

159

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Specifications

Copy paper size:

• Trays: A3

– A5

, 11"

17"

– 5

• Bypass: A3

– A6

, 11"

17"

– 5

• Bypass (custom size):

Vertical: 90.0 – 305.0 mm, 3.55" – 12.00"

Horizontal: 148.0 – 457.2mm, 5.83" – 18.00"

• Duplex: A3

– A5

, 11"

17"

– 5

(except A5

, 5

)

• LCT: A4

, 8

11"

Paper weight:

• Paper tray: 60 – 105 g/m

, 16 – 28 lb.

• Bypass tray: 60 – 163 g/m

, 16 – 43.6 lb.

• Duplex: 60 – 105 g/m

, 16 – 28 lb.

Non-reproduction area:

• Leading edge: 1.5–5.0mm, 0.06”-0.20”

• Trailing edge: 0.5–6.0mm, 0”-0.24”

• Left edge: 0.5–4.0mm, 0”-0.16”

• 16/19 copies/minute (A3

, 11"

17"

)

• 35/45 copies/minute (A4

, 8

11"

)

160

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Main Unit

Reproduction ratio:

Preset reproduction ratios:

Metric version

Enlargement

Full size

Reduction 93%

82%

75%

71%

65%

50%

25%

400%

200%

141%

122%

115%

100%

Zoom: From 25 to 400% in increments of 1%.

Maximum continuous copy run:

999 sheets

Paper capacity:

• Tray 1, 2: 500 sheets ( 80 g/m

, 20 lb.)

• Bypass tray: 100 sheets (80 g/m

, 20 lb.)

Power consumption:

• Main unit only

Warm-up

Stand-by

During printing

Maximum

Type 1

about 1.35 kw about 0.25 kw about 0.7 kw less than 1.68 kw

Type 2

about 1.35 kw about 0.25 kw about 0.7 kw less than 1.68 kw

Inch version

400%

200%

93%

85%

78%

73%

155%

129%

121%

100%

65%

50%

25%

Type 3

about 1.4 kw about 0.25 kw about 0.85 kw less than 1.68 kw

161

JupiterC2_GSG_GB_F2_Pre_FM.book Page 162 Thursday, June 2, 2005 1:57 PM

Specifications

• Complete system

Warm-up

Stand-by

During printing

Maximum

Type 1

about 1.41 kw about 0.28 kw about 0.95 kw less than 1.68 kw

Type 2

about 1.41 kw about 0.28 kw about 0.95 kw less than 1.68 kw

Type 3

about 1.46 kw about 0.28 kw about 1.1 kw less than 1.68 kw

The complete system consists of the main unit, ADF, finisher and LCT.

Dimensions (W

××××

D

××××

H up to exposure glass):

670

698

859 mm, 26.4"

27.5"

33.9"

Space for main unit (W

××××

D):

Types 1, 2, 3: 1285

698 mm, 50.6"

27.5" (Bypass tray extender is used for large size paper)

Noise emission

:

Sound power level:

• Main unit only

Stand-by

Copying

Type 1

Less than 40 dB (A)

Less than 65 dB (A)

• Complete system

Type 1

Stand-by

Copying

Less than 40 dB (A)

Less than 71 dB (A)

Sound pressure level

• Main unit only

Type 1

Stand-by

Copying

Less than 24 dB (A)

Less than 52 dB (A)

• Complete system

Stand-by

Copying

Type 1

Less than 24 dB (A)

Less than 59 dB (A)

Type 2

Less than 40 dB (A)

Less than 67 dB (A)

Type 2

Less than 40 dB (A)

Less than 71 dB (A)

Type 2

Less than 24 dB (A)

Less than 52 dB (A)

Type 2

Less than 24 dB (A)

Less than 59 dB (A)

Type 3

Less than 40 dB (A)

Less than 67 dB (A)

Type 3

Less than 40 dB (A)

Less than 73 dB (A)

Type 3

Less than 24 dB (A)

Less than 54 dB (A)

Type 3

Less than 24 dB (A)

Less than 61 dB (A)

The above measurements, made in accordance with ISO 7779 are actual values.

Measured at the position of the bystander.

The complete system consists of the main unit, ADF, finisher and LCT.

162

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Weight:

Types 1, 2, 3: Approx. 120 kg, 264.6 lb.

HDD:

40 GB

• Capacity for Document Server

37.5 GB

• Capacity for memory sorting

14.4–17.2 GB

• Capacity for others

8 GB or more

Main Unit

163

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Specifications

Options

Exposure Glass Cover

Lower this over originals for copying.

Auto Document Feeder

Mode:

ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Originals mode Auto detect (A4, 8

11")

Original size:

• A3

– B6 JIS

Vertical : 128–297mm, 5.1"-11.7"

Horizontal : 128–432mm, 5.1"-17.0"

• 11"

17"

– 5

Original weight:

• One-sided originals: 40–128 g/m

(11–34 lb.)

• Two-sided originals: 52–105 g/m

(14–28 lb.)

Maximum number of originals:

80 sheets (80 g/m

, 20 lb.) or less than 11 mm, 0.43"

Maximum power consumption:

Less than 60 W (power is supplied from the main unit)

Dimensions (W

××××

D

××××

H):

570

518

150 mm, 22.5"

20.4"

6.0"

Weight:

Approx. 12 kg, 26.5 lb.

B6 JIS-sized originals cannot be detected if they are two-sided.

While using the fax function, it can read a maximum of 1200mm.

❒

Note

Specifications are subject to change without notice.

164

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Options

2 Tray Finisher

Finisher Shift Tray 1:

Paper size:

, B4 JIS

, A4

, B5 JIS

, A5

, 11"

17"

, 8

14"

, 8

11"

Paper weight:

60 – 105 g/m

, 16 – 28 lb.

Stack capacity:

• 500 sheets (A4

, B5 JIS

, A5

, 8

11"

) (80 g/m

, 20 lb.)

• 250 sheets (A3

, B4 JIS

, 8

14"

, 11"

17"

) (80 g/m

, 20 lb.)

Finisher Shift Tray 2:

Paper size:

, B4 JIS

, A4

, B5 JIS

, A5

, 11"

17"

, 8

14"

, 8

11"

Paper weight:

60 – 105 g/m

, 16 – 28 lb.

Stack capacity:

No Staple:

• 2,000 sheets (A4

, 8

11"

) (80 g/m

, 20 lb.)

• 750 sheets (A3

, B4 JIS

, A4

, B5 JIS

, 11"

17"

, 8

11"

) (80 g/m

, 20 lb.)

• 500 sheets (A5

) (80 g/m

, 20 lb.)

14"

Staple:

• 1,500 sheets (A4

, 8

11"

) (80 g/m

, 20 lb.)

• 750 sheets (A3

, B4 JIS

, A4

, B5 JIS

, 11"

17"

, 8

11"

) (80 g/m

, 20 lb.)

14"

Staple capacity:

• 2–50 sheets (A4

, B5 JIS

, 8

11"

) (80 g/m

, 20 lb.)

• 2–30 sheets (A3

, B4 JIS

, 11"

17"

, 8

14"

) (80 g/m

, 20 lb.)

Staple paper size:

, B4 JIS

, A4

, B5 JIS

, 11"

17"

, 8

14"

, 8

11"

Staple paper weight:

64 – 90 g/m

, 17 – 24 lb.

Staple position:

• 1 staple – 3 positions

• 2 staples – 2 positions

165

JupiterC2_GSG_GB_F2_Pre_FM.book Page 166 Thursday, June 2, 2005 1:57 PM

Specifications

Power consumption:

Less than 60 W (power is supplied from the main unit)

Dimensions (W

××××

D

××××

H):

680

620

1,030 mm, 26.8"

24.5"

40.6" (including trays)

Weight:

Approx. 55 kg, 121.3 lb.

Punch Kit (2 tray finisher)

Paper size

• 2 holes: A3

– A5

, 11"

17"

, 8

14"

• 3 holes: A3

, B4 JIS

, A4

, B5 JIS

, 11"

17"

, 8

11"

• 4 holes:

• Metric version: A3

, B4 JIS

, A4

, B5 JIS

, 11"

17"

, 8

11"

• Narrow 2

2 version: A3

– A5

, 11"

17"

, 8

14"

Paper weight:

• 4 holes: 52 – 163 g/m

, 14 lb. – 43 lb.

• 2 or 3 holes: 52 – 163 g/m

, 14 lb. – 43 lb.

Power consumption:

26.4 W (power is supplied from the main unit.)

Dimensions (W

××××

D

××××

H):

142

456

92 mm, 55.9

179.5

36.2 in

Weight:

Approx. 2.9 kg, 6.4 lb

❒

Note

Specifications are subject to change without notice.

Booklet Finisher

Finisher Shift Tray:

Paper size:

, B4 JIS

, A4

, B5 JIS

, 11"

17"

, 8

11"

, 8

14"

Paper weight:

60 – 128 g/m

, 16 – 34 lb.

166

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Options

Stack capacity:

No Staple:

• 1,000 sheets (A4

, B5 JIS

, 8

11"

) (80 g/m

, 20 lb.)

• 500 sheets (A3

, B4 JIS

, 11"

17"

, 8

14"

) (80 g/m

, 20 lb.)

Staple:

• 1000 sheets (A4

, B5 JIS

, 8

11"

) (80 g/m

, 20 lb.)

• 500 sheets (A3

, B4 JIS

, 11"

17"

, 8

14"

) (80 g/m

, 20 lb.)

Staple capacity:

• 50 sheets (A4

, B5 JIS

, 8

11"

) (80 g/m

, 20 lb.)

• 25 sheets (A3

, B4 JIS

, 11"

17"

, 8

14"

) (80 g/m

, 20 lb.)

Staple paper size:

, B4 JIS

, A4

, B5 JIS

, 11"

17"

, 8

14"

, 8

11"

Staple paper weight:

64 – 80 g/m

, 17 – 21 lb.

Staple position:

• 1 staple – 2 positions

• 2 staples – 1 position

Saddle stitch

• Paper size:

, B4 JIS

, A4

, 11"

17"

, 8

11"

, 8

14"

(80 g/m

, 20 lb.)

• Saddle stitching capacity: 10 sheets

• Stack capacity:

1–5 sheets: 20 sets

6–10 sheets: 10 sets

• Folding: Centre folding

• Paper weight:

64 – 80 g/m

, 17 – 20 lb.

• Saddle Stitch – 1 position

Power consumption:

Less than 60 W (power is supplied from the main unit)

Dimensions (W

××××

D

××××

H):

• 1 Tray Paper Unit

695

603

834 mm, 27.4"

23.8"

32.9"

• 2 Tray Paper Unit

695

603

932 mm, 27.4"

23.8"

36.7"

Weight:

Approx. 38 kg, 83.8 lb. (main unit only)

167

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Specifications

168

Punch Kit (Booklet finisher)

Paper size

• 2 holes: A3

, A4

, B4 JIS

, B5 JIS

, 11"

17"

, 8

11"

14"

• 4 holes: A3

, A4

Paper weight:

64 – 128 g/m

(16–34 lb.)

Power consumption:

60 W (power is supplied from the main unit.)

Dimensions (W

××××

D

××××

H):

137

560

170 mm, 5.4"

22.1"

6.7"

Weight:

Approx. 3.0 kg, 6.7 lb

❒

Note

Specifications are subject to change without notice.

1 Tray Paper Unit

Paper weight:

60–105 g/m

(16–28 lb.)

Paper size:

, B4 JIS

, A4

, B5 JIS

, A5

, 11"

17"

, 8

13"

, 8

14"

, 5

11"

, 8

13"

, 8"

13"

, 7

14"

Maximum power consumption:

Less than 50 W (power is supplied from the main unit)

Paper capacity:

550 sheets (80 g/m

, 20 lb.)

Dimensions (W

××××

D

××××

H):

578

648

876 mm, 22.8"

25.6"

34.5"

Weight:

Approx. 18 kg, 39.7 lb.

❒

Note

Specifications are subject to change without notice.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 169 Thursday, June 2, 2005 1:57 PM

Options

2 Tray Paper Unit

Paper weight:

60–105 g/m

(16–28 lb.)

Paper size:

, B4 JIS

, A4

, B5 JIS

, A5

, 11"

17"

, 8

13"

, 8

14"

, 5

11"

, 8

13"

, 8"

13"

, 7

14"

Maximum power consumption:

Less than 50 W (power is supplied from the main unit)

Paper capacity:

1,100 sheets (80 g/m

, 20 lb.)

2 trays

Dimensions (W

××××

D

××××

H):

578

648

974 mm, 22.8"

25.6"

38.4"

Weight:

Approx. 25 kg, 55.2 lb.

Large Capacity Tray

Paper size:

, 8

11"

Paper weight:

60 – 105 g/m

, 16 – 28 lb.

Paper capacity:

2,000 sheets (80 g/m

, 20 lb.)

Power consumption:

Maximum 50 W (power is supplied from the main unit)

Dimensions (W

××××

D

××××

H, option unit):

578

648

974 mm, 22.8"

25.6"

38.4"

Weight:

Approx. 25 kg, 55.2 lb.

❒

Note

Specifications are subject to change without notice.

169

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Specifications

Scanner Accessibility Unit

This unit lets you operate the machine or scan documents from the side instead of using the control panel on the machine.

❒

Note

When the scanner accessibility unit is installed, the control panel and the scanner unit on the machine cannot be used.

170

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Copy Paper

Recommended Paper Sizes and Types

The following limitations apply to each tray:

Tray type

Tray 1

Tray 2

Paper

Tray Unit

(Tray 3–

4)(option)

Paper type and weight

60-105 g/m

(16-28 lb.)

60-105 g/m

(16-28 lb.)

Metric version

, 8

11"

Inch version Paper capacity

500 sheets

, B4 JIS

, A4

, B5 JIS

, A5

, 11"

17"

14"

, 8

11"

, 7

13"

, 8

13"

, 8

13"

500 sheets

171

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Specifications

172

Tray type

Bypass tray

Paper type and weight

Standard paper

60-90 g/m

(16-24 lb.)

Metric version

, B4 JIS

, A4

, B5 JIS

, A5

B6 JIS

, 11"

17"

11"

14"

, 12"

18"

Inch version Paper capacity

B4 JIS

, A4

, B5 JIS

, B6 JIS

, A6

Postcard

, 8

14"

13"

, 8

13"

100 sheets

Middle thick paper 91-105 g/m

(24-28 lb.)

Custom size

Vertical: 90-305 mm

Horizontal: 148-457.2 mm

, B4 JIS

, A4

, B5 JIS

, A5

B6 JIS

, 11"

17"

11"

14"

, 12"

18"

Custom size

Vertical: 3.6"-12.0"

Horizontal: 5.8"-18.0"

B4 JIS

, A4

, B5 JIS

, B6 JIS

, A6

Postcard

, 8

14"

13"

, 8

13"

Thick paper

*3 *5

106-163 g/m

(28-43.5 lb.)

Custom size

Vertical: 90-305 mm

Horizontal: 148-457.2 mm

, B4 JIS

, A4

, B5 JIS

, A5

B6 JIS

, 11"

17"

11"

14"

, 12"

18"

Custom size

Vertical: 3.6"-12.0"

Horizontal: 5.8"-18.0"

, 11"

17"

11"

Translucent paper

OHP transparencies

*7 *2

Custom size

Vertical: 90-305 mm

Horizontal: 148-457.2 mm

, B4 JIS

, A4

B5 JIS

Custom size

Vertical: 3.6"-12.0"

Horizontal: 5.8"-18.0"

, 11"

11"

, 5

17"

, 8

11"

10 sheets

50 sheets

Label paper (adhesive labels)

*3 *6

LCT (optional)

*3 *4

60-105 g/m

(16-

28 lb.)

, A4

, 8

11"

, 11"

17"

, 8

11"

, 5

30 sheets

2000 sheets

When copying onto custom size paper, you need to specify vertical and horizontal dimensions. See “Copying from the Bypass Tray”,

Copy Reference

Placing one sheet at a time is recommended. See “Copying from the Bypass Tray”,

Copy Reference

When loading paper, make sure the top of the stack is not higher than the limit mark of the paper tray.

The paper guide is immovable. If you want to change the size of paper placed in this tray, contact your service representative.

JupiterC2_GSG_GB_F2_Pre_FM.book Page 173 Thursday, June 2, 2005 1:57 PM

Copy Paper

If you want to use thick (128–163 g/m

, 34 lb.–43.5 lb.) paper, select

[ Thick Paper ]

on the display panel. See “Copying from the Bypass Tray”,

Copy Reference

When copying onto label paper from the bypass tray, select

[ Thick Paper ]

on the display panel. See “Copying from the Bypass Tray”,

Copy Reference

When copying onto OHP transparencies from the bypass tray, select

[ OHP ]

on the display panel. See “Copying from the Bypass Tray”,

Copy Reference

❒

Important

If you use damp or curled paper, a misfeed may occur.

Because of the type of toner used by this machine, colours may appear subdued when copied onto OHP transparencies.

❒

Note

Load paper into the paper tray, the paper tray unit and the LCT with the print side facing down.

❒

Place paper in the bypass tray with the print side facing up.

When using the bypass tray, it is recommended that you set the paper orientation to

When loading OHP transparencies, check the front and back of the sheets, and place them correctly, or a misfeed might occur. Set the paper orientation to

L and select A4

, 8

11"

as paper size.

When using OHP transparencies, fan them for each use. If you store the sheets in the tray, they may stick together and may cause feeding problems.

When copying onto OHP transparencies, remove copied sheets one by one.

If multiple-sheet jams occur, load the paper sheet by sheet.

❒

Postcards should be fed using the bypass tray. Select

[ Thick Paper ]

on the display panel. See “Copying from the Bypass Tray”,

Copy Reference

When copying onto letterhead paper, placing orientation differs according to the function you are using. See p.113 “Orientation-Fixed Paper or Two-Sided

Paper”.

If you load paper of the same size in the same orientation in two or more trays, the machine automatically shifts to the other tray when the first tray in use runs out of paper. This function is called “Auto Tray Switching”. (However, if one tray has recycled or special paper, the settings of the other trays must be the same for Auto Tray Switching to work.) This saves interrupting a copy run to replenish paper when making a large number of copies. See

“General Features 1/5 Auto Tray Switching”,

Copy Reference

and p.56 “Tray

Paper Size:Tray 2–4”.

❒

The paper types you can select in System Settings are only general classifications. Copy quality for every kind of paper in a classification is not guaranteed. See p.113 “Orientation-Fixed Paper or Two-Sided Paper” for details.

If you want to use middle thick (91-105 g/m

, 24 lb.-28 lb.) paper, select

[ Middle Thick/91-105g/m

]

under Plain Paper Type. See p.155 “Changing Paper

Thickness Settings”.

173

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Specifications

Unusable Paper

CAUTION:

•

Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.

❒

Important

To prevent faults, do not use any of the following kinds of paper:

• Paper for inkjet printers

• Thermal fax paper

• Art paper

• Aluminum foil

• Carbon paper

• Conductive paper

• Paper with perforated lines

❒

• Hemmed-edge paper

Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed.

❒

Do not use copy paper that has been already copied onto, faults could occur if you do.

❒

Note

To prevent misfeeds, do not use the following kinds of paper:

• Bent, folded, or creased paper

• Torn paper

• Slippery paper

• Perforated paper

• Rough paper

• Thin paper with little stiffness

❒

• Paper with a dusty surface

If you copy onto rough grain paper, the image might be blurred.

174

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Copy Paper

Paper Storage

❒

Note

When storing paper, the following precautions should always be followed:

• Do not store paper where it will be exposed to direct sunlight.

• Avoid storing paper in humid areas (humidity: 70% or less).

❒

• Store on a flat surface.

Do not store paper vertically.

Under high temperature and humid conditions, or low temperature and humid conditions, store paper in vinyl bags.

175

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INDEX

1 Tray paper unit , 19

2 Tray Finisher

, 165

2 Tray finisher , 19

2 Tray paper unit , 19

Adding a Group to Another Group

, 97

Adding staples

, 129

Adding toner , 114

Address Book

Change Order

, 64

Edit Title

, 65

Program/Change/Delete Group

, 63

Select Title

, 66

Address book

, 68

Address Book Management

, 63

ADF , 19

Adjusting the Colour Registration , 136

Auto Colour Registration

, 136

Fuser Adjustment for thick paper

, 136

Adjust/Program Colour key

, 21

Administrator Authentication

Management , 61

Administrator Tools

, 61

AOF (Always On) , 66

Authentication Information , 73

Auto colour calibration , 140

Auto Delete File , 66

Auto Document Feeder

, 17, 164

cleaning

, 148

Auto Erase Memory Setting , 67

Auto Off , 28

Auto off timer , 59

Auto reset timer

copier/Document Server

, 60

facsimile

, 60

scanner

, 60

system

, 60

Booklet finisher , 19, 166

Browse network

, 88

Changing a group name

, 96

Changing a name Registered Name

, 71

Changing a registered e-mail destination , 85

Changing a registered fax destination , 80

Changing a registered folder , 89, 92

Changing a Registered IP-Fax

Destination , 83

Changing a registered

Transfer Station/Receiving Station , 103

Changing a user code , 74

Changing paper size of the paper tray , 126

Changing Paper Thickness Settings , 155

Changing the language

, 154

Changing the paper size

, 126

Check Modes key , 21

Cleaning the Dustproof Glass , 149

Clearing misfeeds , 117

Clearing the number of prints

, 76

Clear Modes key

, 22

Clear/Stop key , 22

Colour circle , 21

Colour selection keys , 22

Combined function operations , 29

Common key operations

, 23

Control panel , 18, 21

Copy Count Display , 53

Copy paper , 171

Cover sheet tray , 58

Delete All Files , 66

Deleting a group , 97

Deleting a registered e-mail destination

, 86

Deleting a registered fax destination

, 81

Deleting a registered folder , 90, 93

Deleting a registered

Transfer Station/Receiving Station

, 104

Deleting a user

, 72

Deleting a user code , 74

Display/Clear/Print Counter per User , 62

Displaying names registered in groups

, 95

Displaying the Counter for each user code

, 75

Displaying the Total Counter

, 156

Display panel , 21, 23

Display/Print Counter , 62

176

JupiterC2_GSG_GB_F2_Pre_FM.book Page 177 Thursday, June 2, 2005 1:57 PM

Document Server , 35

Deleting

, 45

Downloading

, 46

Printing

, 42

Selecting

, 40

Using the Document Server

, 37

Viewing

, 45

Do's and Don'ts

, 143

Duplex reversal unit , 17

Earth leakage breaker

, 17, 150

E-mail destination

, 84

Energy Saver key , 22

Entering text , 157

Environment , 146

Erase All Memory

, 67

Exposure glass

, 17

cleaning

, 148

Exposure glass cover , 19

cleaning

, 148

Extended Security

, 62

External options

, 19

External tray

, 17

Fax destination

, 77

Finisher

, 19

Firmware Version , 66

Front cover , 18

FTP , 91

Function keys , 22

Function Priority

, 53

Function reset timer , 54

Function status indicators , 22

Fuser Adjustment Sheet II , 139

Indicators

, 21

Inquiry , 154

Internal options , 20

Interrupt key , 22

# key , 22

Key Counter Management , 61

Large Capacity Tray , 169

Large Capacity Tray (LCT) , 19

LDAP Authentication , 106

Left tray , 19

Loading Paper

Large Capacity Tray

, 112

Loading paper , 111

paper size

, 126

paper tray

, 111

Machine environment , 146

Main power indicator

, 22

Main power switch

, 17, 26

Maintaining Your Machine , 148

Main Unit , 159

Misfeeds , 117

Moving

, 146

Multi-Access

, 31

Number keys

, 22

Operation switch , 22, 26

Options , 164

Panel off timer , 59

Panel Tone , 53

Paper

changing

, 126

loading

, 111

Paper tray , 18

Paper tray priority

copier

, 56

facsimile

, 56

printer

, 56

Paper type

bypass tray

, 57

tray 1–4

, 57

Power connection

, 147

Power indicator

, 22

Print Address Book

Destination List

, 65

Printing the Counter for each user code

, 75

Print Priority , 53

Program/ Change Administrator , 61

Program / Change / Delete LDAP Server , 66

Program key , 22

Protection

code

, 99, 100

destination

, 99

Punch kit (2 tray finisher)

, 166

Punch kit (Booklet finisher) , 168

177

JupiterC2_GSG_GB_F2_Pre_FM.book Page 178 Thursday, June 2, 2005 1:57 PM

178

Receiving Station

, 101

Registering a fax destination , 78

Registering a name , 71

Registering an e-mail destination , 84

Registering a New Group , 94

Registering a new user code

, 73

Registering an IP-Fax Destination

, 82

Registering a protection code , 99

Registering a protection code to a group user

, 100

Registering a protection code to a single user , 99

Registering a

Transfer Station/Receiving Station

, 101

Registering Folders , 87

Registering Names , 71

Registering names to a group , 94, 95

Registering SMTP and LDAP

Authentication , 105

Registering the Transfer Request , 101

Remarks

, 143

Removing a name from a group

, 96

Removing jammed staples , 131

Removing punch waste , 133

Replacing the Waste Toner Bottle , 152

Safety information , 10

Sample Copy key , 22

Saving Colour Copies , 144

Saving energy , 28

Scanner Accessibility Unit

, 170

Screen contrast knob

, 21

Set date , 60

Set time , 61 size setting , 55

Slip sheet tray

, 58

SMB

, 87

SMTP Authentication , 105

Specification

2 Tray Paper Unit

, 169

Specifications , 159

1 tray paper unit

, 168

2 Tray Finisher

, 165

Auto Document Feeder

, 164

booklet finisher

, 166

Large Capacity Tray (LCT)

, 169

main unit

, 159

punch kit

, 166, 168

Scanner Accessibility Unit

, 170

Standard Tray , 18

Staples

adding

, 129

removing jammed staples

, 131

Start key

, 22

System Reset

, 30

Toner , 145

adding

, 114

storage

, 145

To register an FTP folder , 91

To register an SMB folder , 87

Transfer Station , 101

Tray paper size

, 56

Upper right cover , 18

Use LDAP Server

, 66

User Authentication Management

, 61

User Tools/Counter key , 21

User Tools (System Settings) , 49

Using FTP to Connect , 91

Using SMB to Connect , 87

Ventilation holes , 17

Warm Up Notice

(copier/Document Server) , 53

Web browser , 45

GB GB B180-7500A

Paper type: Wood Free 80g/m2, Paper Thickness=100

µ m // Pages in book=188 // Print scale=81%

Gap (when printed at 81% scale) = Pages in book

Paper thickness / 2 = 9.400000 mm

Introduction

Important

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a Class 1 laser device, safe for office/EDP use. The machine contains five

The following label is attached on the back side of the machine.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

•

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.15

“Machine Types”

Type 1: Aficio 3228C

Type 2: Aficio 3235C

• Type 3: Aficio 3245C

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.

Power Source

220–240V, 50/60Hz, 7A or more

Please be sure to connect the power cord to a power source as shown above. For details about power source, see P.147

“Power Connection”

Declaration of Conformity

“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives.”

In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a

means POWER ON.

means POWER OFF.

means STAND BY.

Paper type: Wood Free 80g/m2, Paper Thickness=100

µ m // Pages in book=188 // Print scale=81%

Gap (when printed at 81% scale) = Pages in book

Paper thickness / 2 = 9.400000 mm

RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome,

Minato-ku, Tokyo 107-8544, Japan

Phone: +81-3-3479-3111

3228C/3235C/3245C

Operating Instructions

General Settings Guide

Overseas Affiliates

U.S.A.

RICOH CORPORATION

5 Dedrick Place

West Caldwell, New Jersey 07006

Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V.

Groenelaan 3, 1186 AA, Amstelveen

Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD.

Ricoh House,

1 Plane Tree Crescent, Feltham,

Middlesex, TW13 7HG

Phone: +44-(0)20-8261-4000

Germany

RICOH DEUTSCHLAND GmbH

Wilhelm-Fay-Strasse 51,

D-65936 Frankfurt am Main

Phone: +49-(0)69-7104250

France

RICOH FRANCE S.A.

383, Avenue du Général de Gaulle

BP 307-92143 Clamart Cedex

Phone: +33-(0)-821-01-74-26

Spain

RICOH ESPAÑA S.A.

Avda. Litoral Mar, 12-14,

Blue Building, Marina Village,

08005 Barcelona

Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA

Via della Metallurgia 12,

37139 Verona

Phone: +39-045-8181500

China

RICOH CHINA CO.,LTD.

29/F., Lippo Plaza, No.222

Huai Hai Zhong Road,

Lu Wan District,

Shanghai P.C.:200021

Phone: +86-21-5396-6888

Singapore

RICOH ASIA PACIFIC PTE.LTD.

260 Orchard Road,

#15-01/02 The Heeren,

Singapore 238855

Phone: +65-6830-5888

Printed in The Netherlands

GB GB B180-7500A

B1807500A

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Troubleshooting

Remarks

Entering Text

Specifications

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in this manual before using the machine.

Thank you for your participation!

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About This Machine

Download PDF

Ricoh | 3245 | Operating instructions | Ricoh 3245 Operating instructions

RICOH COMPANY, LTD.

Operating Instructions

General Settings Guide

Overseas Affiliates

Manuals for This Machine

General Settings Guide (this manual)

Security Reference

Network Guide (PDF file - CD-ROM1)

Copy Reference

Facsimile Reference <Basic Features>

Facsimile Reference <Advanced Features>

Printer Reference

Scanner Reference (PDF file - CD-ROM1)

Manuals for DeskTopBinder Lite

Other manuals

What You Can Do with This Machine

Copier, Facsimile, Printer, and

Scanner Functions

Utilizing Stored Documents

Paperless Fax Transmission and Reception

Reception

Fax Transmission and

Reception Through the

Internet

Transmission

Using the Scanner in a

Network Environment

Administrating the

Machine/Protecting

Documents (Security

Functions)

Monitoring the Machine Via

Computer

TABLE OF CONTENTS

1. Getting Started

2. Combined Function Operations

3. Document Server

4. User Tools (System Settings)

5. Troubleshooting

6. Remarks

7. Entering Text

8. Specifications

Notice

Notice To Wireless LAN Interface (optional) Users

Copyrights and Trademarks

Trademarks

Information about Installed Software expat

NetBSD

Sablotron

JPEG LIBRARY

SASL

MD4

MD5

Samba(Ver 2.2.2-ja-1.1)

RSA BSAFE

How to Read This Manual

Symbols

Safety Information

Safety During Operation

WARNING:

CAUTION:

Positions of Labels and Hallmarks for

WARNING and

CAUTION

ENERGY STAR Program

Low-Power mode

Duplex Priority

Specifications

Recycled Paper

Machine Types

1. Getting Started

Guide to Components

External Options

Internal Options

Control Panel

Display Panel

Common key operations

Key list

When the Authentication Screen is displayed