Apple | AppleWorks 6 | AppleWorks 6 - Douglas County School District

AppleWorks 6 - Douglas County School District
AppleWorks 6
Instructional Module
Douglas County School District
January 2001
Designed by Brian Hales
Instructional Technology Specialist
What’s New in AppleWorks 6.0?
AppleWorks 6 has an updated look that’s designed to match the look of Mac OS X.
AppleWorks 6 is the first program that is Carbon compatible - ready to run when Mac OS X
becomes available. Below are some of the new features that users should know about.
Starting Points
• The New Document startup window has been replaced with tabbed windows. The Basic tab
is for creating new documents. The Recent Items tab is for opening recent documents.
• An Assistant (wizard) interviews you, screen by screen, to help you create a document that
contains fancy, prefab formatting, such as business cards, envelopes, certificates, and so on.
• AppleWorks includes 36 document Templates - predesigned documents like letterheads,
reports, postcards, brochures, and so on. Dozens more are available directly from Apple’s web
site by using the Web tab.
• The AppleWorks Newsletter under the Web tab is updated monthly by Apple with news and
features about AppleWorks and its users.
• The + tab allows you to create your own tabs. For example, you can make one tab for your
language arts documents and another for math documents.
• The Presentation module is new, providing slides that are like specialized Drawing
documents. They are scaled to fit a 640 X 480 display with a menu of transitions.
Button Bar
• AppleWorks includes a customizable button bar for frequently performed functions. There
are hundreds of buttons available offering shortcuts to many features divided into categories.
• The button bar can be moved from the top to one side or it can be hidden by
choosing Window - Hide Button Bar.
Tools Window
• The Tools window appears automatically when you open most
AppleWorks documents. When you are word processing, AppleWorks
hides the Tools window until you click the toolbox icon at the bottom.
• Once it’s on the screen, you have access to the most used AppleWorks
Modules (Word Processing, Spreadsheet, Painting, Tables, and Drawing),
Drawing Tools, Painting Tools, and the Accents Palettes.
• The Painting tools become available only when you are working with a
Painting document.
• The Drawing tools and Accent Palettes are available in all documents.
• The Accent Palettes are also available separately by choosing them
under the Window menu. The Tools Window allows limited access to
colors, patterns, wallpaper, gradients, lines, and arrows. You can apply
these to fill, pen, and text.
• The Accents window lets you fine-tune the look and
color of drawing objects. You can change its fill
settings, pen (line) settings, and text colors.
• The bottom portion of the Accents window has five
tabs for Color, Patterns, Wallpaper, Gradients, and
Lines. The Wallpaper tab is selected here.
• Each tab now includes palettes to provide many more
choices. For example, the Colors tab includes palettes
for Earth tones, Pastels, and Gray scale. You are
limited to two palettes per document.
• The Accents window opens automatically with
drawing documents and is available under the Window
menu for other modules.
• A new Table creation tool lets you insert customizable tables into other Appleworks
documents. This tool features automatically stretching cells - as you type more information
into one of the cells, its entire row grows vertically to accommodate the new text.
• You can also shade cells and place pictures,
sounds, movies and even other tables inside a
• Cell spacing can be adjusted manually by
simply dragging the lines. You are also able
to insert and delete rows and columns and
redistribute cells evenly using the Tables
Clippings (Clip Art)
• The Claris libraries have been changed to Clippings. You open it by choosing File - Show
Clippings. When you open the Clippings window, it appears blank because you start out on
the Search page where you can type what you’re looking for. The program then downloads
samples from Apple’s web site.
• AppleWorks comes with over 200 different pieces of clip art in fifteen categories. You can
add clippings by simply dragging them to the appropriate tab where the will be converted
automatically to thumbnails.
• You can create your own category tab by clicking on the + tab or choosing the Add Tab from
the contextual menu that appears when you Control-click on the Clippings window. Be sure to
add the tab as My Computer to create a new location for you to copy clip art to. Internet Based
requires a URL. AppleWorks then downloads graphics from the URL and embeds them in the
new clippings tab.
• To convert libraries from AppleWorks 5 into Clippings tabs, drag the individual libraries into
the Clippings folder. The libraries must be in the Clippings folder itself, not inside one of the
category subfolders. (The individual libraries must be inserted, not the libraries folder)
Word Processing Module
Line Spacing
• The Word Processing Module lets you write and edit text. The best way to format the text is
to keyboard it first, then select and format it as needed. The alignment buttons allow you to
align the text to the left, center, right, or both sides of the page. Remember you must highlight
(select) the text before making any changes.
• The default Line Spacing is single, as demonstrated on this page. If you want different
spacing, click on the right box to increase the spacing and the left box to decrease.
• The default Tab setting is every half inch. To set tabs differently, drag a tab triangle onto the
ruler. There are tab triangles for left justify, center justify, right justify, and decimal point
justify. To remove a tab setting, drag the tab triangle down off the page.
• To set Columns, click on the right box for as many columns as desired. The left box
decreases the number of columns.
• To change the Font or Size, click in the box and drag to the new choice. Remember that you
must highlight the text before making any changes. Font, Size, Style and Text Color can also
be changed using the Text menu above.
• Margins can be changed using the Format - Document menu. You can change the margin on
just the line where the cursor is by dragging one of the Margin Triangles along the ruler. The
left Margin Triangle is split, letting you set different margins for left alignment and paragraph
tab at the same time.
• When adding an object or clippings, select the Tool Box below, then choose the Drawing
(arrow) Tool. This will allow you to resize and move the object. If you want to zoom in or out
on the page (to see the whole page for layout purposes) use the Zoom Tool below. The small
mountains zoom smaller, the large mountains zoom larger.
Zoom Tool
Tool Box
Spreadsheet Module
Active Cell
Entry Bar
Cell E12
• The Spreadsheet Module allows you to organize information in a table, create formulas to
perform calculations, and produce charts or graphs.
• Each space in a spreadsheet is called a cell. The location of the cell can be identified by its
coordinate Column and Row. Columns are identified with letters and represent the vertical
cells, while Rows are identified with numbers and represent the horizontal cells.
• The Active Cell is the current cell selected. Use the Entry Bar to type information into this
cell. Once the text, formula, or number is entered, use the Accept button, Return key, or Tab
key to record the entry. Return selects the next row cell, while Tab selects the next column cell.
The Cancel button deletes the contents of the Entry Bar without changing the current contents
of the cell.
• A Function is a formula that performs some operation. For example SUM(D3...D13) is a
Function that adds all of the contents in cells D3 through D13. The answer goes wherever the
formula is, so if this formula is placed in cell D14, the total would appear there.
• Once data has been entered, you can create a Chart or Graph. Select the cells containing the
data, then choose the Options - Make Chart menu. Follow the on-screen steps to choose the
type of chart, titles, labels, etc.
• Cells can be resized using the Format menu. You can adjust row height, column width, or
add or delete cells as needed. You can also adjust the size, style, and alignment of text entered
into each cell.
Drawing Module
The Drawing Module is used to create
objects using geometric shapes and
patterns. The module makes
coordinated use of the Tool Bar and
the Accents Palette to create shapes
and fill them with colors, patterns,
wallpaper, or gradients. All text on Drawing
this page is displayed in text boxes.
All text features (size, style, font,
etc.) are available in these boxes.
Objects are manipulated using
Handles. Grabbing a dot allows you to
resize the object. Grabbing the object
itself allows you to move it. An object
must be selected (so the handles appear)
before it can be changed. Once the
object is selected, you can change the
Fill color or pattern (inside the object)
or the Pen color or pattern (the line
around the outside of the object).
The Lines tab allows you to
resize the thickness of lines (and
Pens) and add arrows. All of the
arrows on this page were created
using the Lines Palette.
Clippings are also
considered objects and can
be manipulated using the
handles. You cannot apply
colors, patterns, or gradients
to Clippings, you can only
resize and move them.
You can “Layer”
objects to create
3D effects.
Database Module
• The Database Module lets you create simple databases to organize, sort, and display records.
Unlike a spreadsheet, database information can be displayed in a variety of formats using the
drawing tools. A database can be used to create labels, lists, mail merges, or reports.
• The information is entered into Fields. Each Field is assigned a Field Type (Text, Number,
Calculation, etc.) depending on the information to be entered into that field. Some Field Types
(Value List, Pop-up Menu, Checkbox) allow you to enter a list of items the user can choose
from, helping with consistent entry of information.
• Layouts refer to the ways you want the Fields displayed. Once
layouts are created (using standard Drawing Tools) Records can
be entered and browsed.
• You use the “Rolodex” deck to scroll between Records.
• You can use Pull down menus or the tools provided to go to
other Layouts, Search for items in the database, Sort the database
by Field, or produce a Report. The Report is a designated Search
and Sort using a designated Layout.
• Records cannot be easily imported and exported, so this module
is acceptable for standalone databases (or Mail Merges with the
Word Processing Module), but should not be used if you want to
move the data to another application.
Presentation Module
• AppleWorks has added a module that offers enhanced slide
show features. The slides are specialized drawing documents set
up as a 4:3 ratio to fit the computer or TV screen.
• To work on a slide, double click on the slide frame in the
Controls window. The active slide is blue. To add or delete a
slide, simply click on the + or - buttons.
• The Star tab allows you to create a Master Slide layout that
will be duplicated each time you add a new slide. You can
choose a background (made with a full screen rectangle moved to
the back) and format text for titles and bullet points.
• The module allows you to create a variety of Transitions at the
beginning of each slide. Simply choose a slide in the controls
window and choose a transition from the drop down menu.
• A slide can be created but not included in the show by clicking
on the Hide (closed eye) button. This allows you to create slides
that you might use, but won’t be included in the show unless you
Show them. You can also choose to Print or Not Print a slide
when you print examples or notes.
Print - Not
Show - Hide
• The Controls window lets you name each slide to easily keep
track of where you are in the show. You can run the presentation
using the Show tab, choosing to advance automatically on a timer
or on mouse click.
• The module also includes a Notes view that allows you to to
add your own notes under each slide. These notes are not seen
in normal view or in the presentation but can be printed for
the presenter.
Other Features
• Auto Save - AppleWorks automatically saves your documents in the background as you
work. If your computer should crash while you are working, AppleWorks automatically opens
your auto saved documents when you restart. If you haven’t saved yet (your file is still
untitled) the file is saved in the Auto Save folder in AppleWorks. You can set how often it
saves in the Preferences menu.
• Thesaurus - The thesaurus now includes dictionary definitions to help locate the appropriate
• Links - AppleWorks provides three kinds of document links. Once you’ve set up the links,
they work just like Web-page links: When you click a word, phrase, button, or picture, you’re
transported to another part of the same document, to a different document, or to a page on the
Web. Internal document links provide an easy way to jump to another spot in the same
document. External document links open other AppleWorks documents on your hard drive.
Internet links open a Web page in your Web browser.
• Linked spreadsheets - spreadsheets now allow active links to other spreadsheets. Making a
change in spreadsheet A updates related cells in spreadsheet B.
• Text enhancements - Text menu includes size, style, font, and color, Size now includes
larger and smaller, Style includes upper and lowercase, Apple Scripts include title caps and
word caps.
• File Translators - With the upgrade to version 6.1.2, the File Translators are back. You can
save a document as AppleWorks 4-6, Microsoft Word 97-2001, html, RTF, or simple text.
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