2014-15 Residence Contract

2014-15 Residence Contract
2014-2015 RESIDENCE CONTRACT
The Administration and Contract Terms (Section 1) of the Residence Contract outlines all of the administrative requirements, fee payments, important deadlines, and policies that students must understand and accept in order to live in residence. As a contract, it is our responsibility to deliver quality on‐campus accommodations, amenities, and services to all residents, while each resident, in turn, must adhere to the administrative policies and deadline dates which govern their stay in residence. It is important to understand that there can be serious financial implications for breaching the terms of this contract, before, during, and after one’s stay in residence. Therefore, we strongly encourage that each resident takes the time to read the terms listed very carefully. The Residence Community Standards Guidelines (Section 2) and the Enforcement and Discipline Process (Section 3) of the Residence Contract define standards of behaviour required of all residents and their visitors while present on residence property. The well‐being of the residence community rests on the balance of the community’s ability to meet the needs of the individual and vice versa. The department is committed to ensuring that all members of the residence community are able to study and work in an environment of tolerance and mutual respect. The Residence Community Standards are in place to protect the well‐being and safety of all residents. Page 1 of 26
RESIDENCE CONTRACT
IMPORTANT:PleaseRead

While the Residence Contract serves to identify the respective obligations and responsibilities of the student and the University, its greater purpose is to ensure an acceptable living environment for all residents. The following sections describe the terms and conditions of this legally binding contract between you and the University of Manitoba. Please read the Residence Contract and carefully consider its conditions. STATEMENT OF STUDENT RIGHTS AND RESPONSIBILITIES
Residence students are expected to conduct themselves in accordance with the Statement of Student Rights and Responsibilities. Membership in the University of Manitoba community, and in particular in the community of Arthur V. Mauro Student Residence, Mary Speechly Hall, Pembina Hall Residence, and University College Residence, obligates each student: • to practice personal and academic integrity; • to respect the dignity and individuality of all persons, including themselves; • to respect the rights and property of others; • to take responsibility for one’s own personal and academic commitments; • to contribute to our community for fair, cooperative, and honest inquiry and learning; • to respect and strive to learn from differences in people, ideas, and opinions; and • to refrain from, and discourage, behaviours that threaten the freedom and respect that others deserve. As an extension of the academic community, Student Residences serves the educational purpose of the University by providing an environment that is conducive to study and achievement. Beyond that function, however, Student Residences also encourages the development of a vital learning partnership between a resident and his/her neighbour, and between the residents and the University. All residents are expected to demonstrate an active commitment to the dynamics that sustain a healthy and vibrant intellectual community. • Every student has a right to be protected from actions that would infringe upon his or her intellectual growth, personal development, or individual liberty. • Every student has a responsibility to protect fellow residents and the residence community from the harmful effects of his or her actions. • Violent, threatening, or disruptive behaviour will not be tolerated. • A copy of the Disciplinary and Appeal Process in Residence is available to all residents at the Student Residences General Offices. Page 2 of 26
SECTION 1:
Administration and Contract Terms
1.0 BINDINGCONTRACT

By clicking “I agree” on the Online Contract page of the Student Residences application portal, you have accepted an offer from the University of Manitoba for accommodation in a student residence managed and operated by the department of Student Residences. By accepting this offer, you have confirmed that you agree to comply with the terms and conditions outlined in this Residence Contract. 1.1 ELIGIBILITY

To be eligible for residence housing, you must be a full‐time student in the academic term(s) for which you are living in residence. For most undergraduate students, this means at least nine (9) credit hours in each term. Graduate students can contact the Faculty of Graduate Studies for confirmation of full‐time status. By accepting this Residence Contract, you hereby agree to maintain full‐time registration at the University of Manitoba and are required to advise the Director or Associate Director of Student Residences if your course load drops below the minimum course load requirement. Students are permitted to live in residence for a maximum of four (4) consecutive years. Exceptions to this policy may be granted, but only with the expressed written consent from the Director or Associate Director of Student Residences. In Manitoba, the age of majority is 18 years of age, therefore students planning to live in Residence at the University of Manitoba who are under the age of 18 require the signature of a parent or legal guardian on application and contractual documents. Underage students and their parent/guardian are required to fill in a Residence Authorization for Minors form prior to move in, which states that both the student and the parent/guardian are aware of, and understand, the residence policies outlined in the Residence Contract including the discipline procedures as they relate to underage students (Section 5.3 – Appendix 4: Minors in Residence). This form becomes obsolete upon the student’s 18th birthday. 1.2 OCCUPANCYTERMDATES

All contracts offered to student residents during the fall application process are for occupancy for both fall and winter terms. Students who wish to live in residence for only the first term must formally withdraw from residence (see Section 1.7 – Withdrawal from Residence (after moving in) for more information). The following table outlines the billing dates for which occupancy is contracted: TERM
START DATE
END DATE
Fall and Winter
September 2 , 2014
April 23, 2015
Fall
September 2 , 2014
December 19, 2014
Winter
January 5, 2015
April 23, 2015
NOTE: In some cases, early start dates or late end dates are granted. In these instances, additional charges above the standard room rate (Section 5.0 – Appendix 1) may apply. 1.3 RESIDENCESSERVICEINTERRUPTIONS

The University of Manitoba campus closes annually for around 12 days during the December holiday break. Students who wish to remain in residence over the break are required to declare their intent to stay during this period and pay a $350.00 extended stay/meal fee. An application process is required for this option and all students will be emailed more information midway through the first term on how to apply. Over this time, campus services (within and outside of residences) are limited, but basic levels of caretaking, security, and 24 meals at Pembina Hall will be provided for students who have declared their intent to stay. Students who do not apply to stay over the December holiday break are not permitted to stay in residence. During spring break, normally held over the third week of February, the University remains open, but most Food Service locations, including the main residence dining hall, are closed throughout this period. Notification that you are remaining in residence during this period is not required. Service Interruptions for the 2014‐2015 academic year are as follows: Page 3 of 26
• December 24, 2014 – January 4, 2015 • February 14‐22, 2015 1.4 MANDATORYMEALPLAN

All residence students residing in Mary Speechly Hall, Pembina Hall Residence, and University College Residence are required to purchase one of the meal plans offered by Food Services as outlined on the residence application portal meal plan page and within Appendix 1– Residence Rate Table. After you have initially selected a meal plan, you may increase the value and/or frequency of the meal plan at any time, but you may not reduce the value/ frequency after the meal plan change deadline. For all meal plan changes, please visit the Food Services office at 202 Pembina Hall. Please see Appendix 2 – Dates & Deadlines Calendar for the exact dates. 1.5 RESIDENCEFEES

Fees are established by the Board of Governors and are subject to change during the term of this Residence Contract only in accordance with University policy. By entering this contract, you hereby agree to pay the residence fees on or before the due dates specified in Appendix 1 – Residence Rate Table. The fees due include room accommodation, meal plans (except for residents in Arthur V. Mauro Residence where the fee is for accommodation only), and council and residence life programming fees. In order to meet payment deadlines, residence fee payments (room and meal plans) should be paid directly to the Student Residences department. Funds in tuition or ICM accounts intended to cover residence fees require a transfer request from the student. All fees must be paid in Canadian funds and all cheques are to be made payable to the University of Manitoba and drawn on a Canadian institution. Post‐dated cheques are not accepted. Only application and down‐payment fees can be paid online. All other fees must be paid at the Arthur V. Mauro Residence Office by debit, cheque, or cash. International students are permitted to pay residence fees by VISA or MasterCard. Students who have secured financial assistance in the form of a government student loan, award or scholarship, or third party sponsorship may be eligible for a deferral of their residence fees and be exempt from these payment deadlines. Documentation of financial aid and approval of the deferral from the Residence Cashier is required. Please see the Residence Deferral Application Form and applicable deadline on our website. If you choose or are required to change your accommodation after you move in and the room rate increases, you are required to pay that difference at the time you receive your new keys. Failure to pay your residence fees in full on or before the payment due dates will result in the following actions: 
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Residents with an outstanding balance will be assessed a $50.00 late fee charge and their Aurora Student account will be put on “Hold.” Once an account is put on hold, residents who still have an outstanding balance of $500.00 or more will be assessed a second $50.00 late fee and issued a warning letter of an impending lock change. This letter will state that either: a) full payment is required or b) a reasonable fee deferral agreement must be arranged with our office. If neither of these conditions is met, a lock change will occur (at the student’s expense) exactly one week after the letter is issued and will lead to a forfeiture of your residence accommodation. 1.6 CANCELLATIONOFRESIDENCECONTRACT

(PRIORTOMOVINGIN)

Students who have paid the $1,000.00 down‐payment (see Section 1.9 – Reservations and Down‐Payment) and wish to cancel their reservation and Contract may do so prior to moving in, provided we receive a written notice of cancellation to residence@umanitoba.ca 

1.7
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On or before Tuesday, July 15, 2014 – you will be eligible to receive a $450.00 refund. Between Wednesday, July 16, 2014 and Thursday, August 21, 2014 – you will not receive any refund. After Thursday, August 21, 2014 – you will be responsible for the full first term residence and meal plan fees. WITHDRAWALFROMRESIDENCE(AFTERMOVINGIN)

The extent to which you are deemed financially responsible for residence fees if you choose to withdraw depends on Page 4 of 26
whether you are: a) withdrawing from residence, but remaining enrolled in University, or b) withdrawing from both residence and University. In either case, you must complete a formal Withdrawal Form. Please see Appendix 3 for complete withdrawal information including deadlines and financial penalties. Students who do not submit notice of withdrawal by the October due date (see Section 5.1 –Appendix 2 for exact date) will be responsible for second term residence and meal plan fees. 1.8 ROOMSELECTIONANDRE-ASSIGNMENT

The University will not restrict a student’s room or building selection on the basis of race, colour, national origin, or ancestry. We cannot guarantee that all students will be assigned to the room they select online and the Director of Student Residences reserves the right to change any or all room selections at his/her discretion. The University reserves the right to assign students to different rooms or buildings in the residence system before and after moving in or to terminate this agreement if such re‐assignment or termination is advisable in the interests of health, safety, well‐being of occupants and/or the residence community, discipline, maximization of resources or the administration of its residence program. In the case of re‐assignment, the resident will be required to pay the residence fees (and meal plan if applicable) stipulated for the new accommodation. Room changes are explained in Section 1.13 – Room Changes. 1.9 RESERVATIONSANDDOWN-PAYMENT

Upon receiving official correspondence from the Student Residences office indicating a residence space has been reserved for you, you are required to remit the necessary down‐ payment according to the time lines indicated in the correspondence. Please note that if the department of Student Residences fails to receive the down‐payment by the due date indicated in the correspondence, your residence application will be cancelled immediately. IMPORTANT NOTE: Applicants who are admitted later in the admission process (i.e., on the waiting list initially) are required to submit the down‐payment by the deadline indicated in their official correspondence e‐mail from our Residence Admissions Coordinator. Failure to receive the down‐payment on or before the date indicated will result in a cancelled application. 1.10 STORAGE

Residence students may store up to four (4) items of reasonable size (up to 5 cubic feet per item) during the regular session at no charge. These items must be removed from storage upon check out, unless the student has contracted for summer accommodations, or summer storage fees have been paid. Returning residence students who wish to store these items or additional items over the summer may do so according to the following fee schedule: 
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Small storage space (approx. 4 ft. x 5 ft. x 2 ft.): $60.00 Large storage space (approx. 4 ft. x 5 ft. x 8 ft.): $100.00 Summer storage fees will not be prorated for portions of the summer period. The summer period is defined as the student’s check‐out date at the end of regular session until the subsequent fall move‐in date. Only students with an active application for the subsequent fall term may utilize this service. Unclaimed storage will be considered abandoned 60 days after check‐out. This applies to students who have not paid for summer storage, or to those who have paid, but do not live in residence in the fall. After 60 days, the office will dispose of or donate all unclaimed stored belongings. The University is not responsible for any property accepted into storage (see Section 1.18 – Insurance). 1.11 VACATINGANDABANDONEDPROPERTY

Vacating your residence accommodation means removing all persons and personal possessions (including debris) from the room and leaving the room in the same (or better) condition in which it was provided to you. If you fail to provide a vacant room as required, you will be responsible for all associated costs incurred to clean the room and collect/store personal items left behind. All items left behind will be stored for 60 days after the room was vacated, and after the 60 days, the items will be forfeited and donated to charity. If you return to collect the items before the 60 days expire, you will be required to pay all costs for the improperly vacated room in order to receive any or all of the personal items back. Page 5 of 26
1.12 UNAUTHORIZEDOCCUPANCY

This Residence Contract and your accommodation cannot, under any circumstances, be assigned, “sublet,” lent out, or otherwise to any person other than to you. No one, other than a resident assigned to the room, may live in the room at any time. Unauthorized assignments will be considered a breach of the Contract and will result in the eviction of you and the other person(s) occupying the room. If you wish to withdraw from residence, you must consult with the Student Residences administration office first. 1.13 ROOMCHANGES

Residents are not permitted to change rooms without approval from the Student Residences office. Given the availability of other rooms in residence, room allocation may be considered in the event that: 
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Current living arrangements do not meet the safety and health needs of the resident. Extreme roommate conflict (once adequate effort at resolving conflict was made by the resident and Residence Life Staff ). Removing a resident from the original community will resolve a major issue. Those meeting the above scenarios must meet with a Residence Life Coordinator to discuss available options. Please note that room changes cannot be arranged before October 1st, and any administrative costs will be applied to the resident. Please see also Section 1.8 – Room Selection and Re‐Assignment. 1.14 CLEANINGANDMAINTENANCE

Residents are responsible for ensuring that their rooms and furniture are kept in good repair. This includes keeping rooms in a neat and sanitary condition. Vacuum cleaners can be requested from the Resident Advisors. The shared areas of residence (hallways, lounges, and public areas) are considered to be the joint responsibility of all residents. Each student is expected to do his or her share to keep these areas neat and tidy for residents and their visitors. Student washrooms in Pembina Hall Residence and student washrooms and kitchenettes in Arthur V. Mauro will be cleaned by caretaking staff once a semester. Additional cleaning as needed is to be done by the resident occupying the space. Caretaking will provide notice in advance of your cleaning date so that personal items can be removed from counters, showers, and floors, etc. Arthur V. Mauro suite deadbolts should not be locked on your scheduled cleaning day. 1.15 DAMAGESANDCLEANINGCOSTS

Students will be expected to assume all or a portion of the cost of damages caused accidentally by themselves or their guests. 
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Individual residents will be expected to make restitution where they (or their guest(s)) are found responsible for either a) any damage or loss of property to the residence hall; or b) any unnecessary service costs in the operation of the residence hall. Where damage has been caused to areas of the residence hall used in common by the residents, all residents shall assume collective responsibility for the damage, unless individual responsibility can be established. Residents will be assessed the cost of any damages caused during their period of occupancy. Therefore, it is imperative that all students carefully complete their online room inspection upon check‐in. In Arthur V. Mauro Residence, both students will be assessed charges for damage or additional cleaning to shared areas in their suite. Residents leaving their room in a condition other than that in which it was found will be assessed a minimum $50.00 cleaning fee. Damage and excessive cleaning costs will be added to your account immediately after the move‐out room inspection. 1.16 ROOMCONDITIONANDSAFETYINSPECTIONS

Room condition and safety inspections of residence rooms may take place once each term with notice of inspection given seven (7) days prior via e‐mail and in a letter placed under each resident’s door. Inspections can occur with or without the resident in the room. If an inspection occurs without the student’s presence, a note will be left explaining the purpose of entry, along with the date and time of entry and any noteworthy outcomes of the inspection. The purpose of these Page 6 of 26
inspections is to: 
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Confirm that the room is being kept in a sanitary condition. Check safety precautions, e.g., unauthorized appliances, candles, obstructed sprinkler heads, smoke detectors extension cord usage, etc. Ensure that students are following Student Residences regulations in regard to occupancy, i.e., no unauthorized guests living in the room. Confirm room inventory (including unauthorized common area furniture moved into rooms). Report any damage or change in the condition of the room. At the time of inspection, Student Residences also has the right to confiscate, in accordance with this Residence Contract, any prohibited items located within the residence and will report these and other discovered violations to residence authorities. 1.17 PROTECTIONOFPRIVACY

Personal resident information collected and possessed by the department of Student Residences will not be released to persons outside the University administration, including parents, without written consent from the resident or resident applicant. However, by entering this Contract, the University reserves the right to contact your parent(s) and/or guardian(s) in the event of an emergency situation or student misconduct as determined by the discretion of the department’s administrative and residence life staff. See Section 5.3 – Appendix 4 re: Discipline Procedure for Minors 1.18 INSURANCE

While the University makes every effort to ensure the safety and security of all residents and their belongings, it cannot be responsible for personal effects. Residents are advised to carry All‐Perils Insurance Coverage for their belongings. Check with your (or your parents’) homeowners’ policy to see if it extends to cover absences while at school. 1.19 LIABILITY

The University is not responsible for property belonging to residents or their guests which is lost, stolen, or damaged in any way, regardless of cause, whether or not this occurs on the residence property, including storage facilities and your accommodation. The University is not responsible for any injury, death, damage, or loss whatsoever caused to you or your guest while in or around the residence property or the University campus or while engaged in activities organized or sponsored by the department. The University shall not be responsible for injury, damage, or loss to residents due to: 
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the use of residence facilities and equipment, including, but not limited to, exercise equipment, sports equipment, and barbecues, etc.; taking part in socials, dances, plays, or other organized or sponsored activities; and taking part in organized or sponsored off‐campus activities including ski trips and tours. 1.20 UNFORESEENCIRCUMSTANCES

The University, insomuch as it is within its control, will provide accommodation pursuant to the terms and conditions of this Residence Contract. However, there may be events beyond the control of the University that affect the University’s ability to provide services and accommodation, notwithstanding our commitments under the Student Residences Contract. These events would include devastation to all or parts of the premises, like fire or flooding, unforeseen delays in construction or renovations, or could include a flu epidemic. In these typically rare situations, the University will reassign the resident to another room or residence. If no other room or residence is available, the University will provide a pro‐
rated refund of residence fees for the unexpired term. Except as specifically provided herein, the University will not be liable for damages or losses or for its inability to provide the contracted services and accommodation. Page 7 of 26
SECTION 2:
Residence Community Standards Guidelines
Residence is a diverse community of distinct individuals from many different backgrounds. In order to maintain a comfortable living environment and to protect individual rights within the residence, we have developed a set of guidelines outlining the types of behaviour that are acceptable and the types of behaviour that are unacceptable. Residents are expected to use reasonable foresight in ensuring their actions do not place the safety or well‐being of themselves or others at risk. Unacceptable behaviour is any behaviour that contravenes these guidelines. These behaviours can be identified and addressed by anyone in the residence community. Unacceptable behaviour may come to the University’s attention in a variety of ways, including observation by Residence staff, Security Services, Facilities Management staff, Food Services staff, or other students, or through photo, Internet, social media, mobile device, or video evidence. Anything posted online that comes to our attention (e.g., Facebook, YouTube, and Twitter) will be used as evidence in an investigation. Unacceptable behaviour within residence can be documented by: Residence Life Staff, Facilities Management or any other University staff including contractors who work in the residences, Security Services, and the Winnipeg Police Department. These regulations are an important part of this Contract and are meant to ensure that Community Standards are met. Violation of Residence Community Standards, or actions that contribute to or facilitate the violation of any of the following regulations, are a breach of this Contract and may result in disciplinary action. The University will not accept ignorance, anger, alcohol or substance use as an excuse, reason, or rationale for violating Residence Community Standards. The regulations fall into two classes: a) policies that govern the way we treat each other; and b) policies that govern the way we treat property. Basically, our Community Standards operate on the following principle: Each resident has a responsibility to respect the rights of themselves, others, and the community. RULES PROTECTING PEOPLE 
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If an individual’s actions benefit one person, but hurt everyone else or infringe upon the rights of others, disciplinary action will result. Similarly, if a group—even a majority of residents—behaves in a way that threatens, harms, or diminishes an individual (including harassment or hazing), disciplinary action will result. We expect each student to demonstrate tolerance, consideration, and concern for his or her fellow residents. If somebody is likely to suffer physical, emotional, or material harm as a result of something you plan to do, it is not appropriate. RULES PROTECTING PROPERTY 
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Like most communities, Student Residences recognizes that we need rules to protect both common property and private property. The cost of willful or negligent damage will be assigned to those who are responsible. Theft, vandalism, littering, and misuse or misappropriation of University property threaten the general well‐being of the community and may constitute grounds for expulsion. COMPLIANCE WITH LAWS, etc. Student Residences and all residents must abide by all applicable federal, provincial, and local government laws, regulations, and bylaws, as well as rules, regulations, policies and procedures, including, but not limited to, those issued by the University. 2.0 ADVERTISING

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Door‐to‐door selling or soliciting is prohibited in residence halls. All posters must be approved and stamped. Posters are approved and reviewed by the Director or Associate Director Page 8 of 26
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of Student Residences. Any poster or advertisement that has not been approved will be taken down. Posters must be put on a bulletin board, unless given permission to do otherwise. Under NO circumstances are posters or flyers to be distributed to students under their doors or in their mailboxes without permission from the Director or Associate Director. Advertising will NOT be accepted for liquor functions held off campus. Advertising for a non‐university, community‐oriented event off campus will be accepted if there is no liquor advertised and no admission is charged. Poster content and images CANNOT be offensive in nature; this includes any image visible from the resident room window or doorway. While this is at the discretion of the Director or Associate Director, examples would include content or images that are considered lewd, sexist, racist, sexually provocative, etc. Advertising that contravenes the University of Manitoba Commercial Advertising Policy will NOT be accepted. 2.1 ALCOHOL
The University works diligently to uphold and enforce federal, provincial, and municipal laws. This includes, but is not limited to: Residence Alcohol Community Standards, the University of Manitoba Campus Alcohol Policy (see Section 5.3 – Appendix 4), and the Manitoba Liquor Control regulations. Residents will receive a minimum $50.00 fine for a first‐time offence, in accordance with Section 3.10 – Alcohol‐Related Sanctions. 
Residents who choose to consume alcohol are expected to do so in a responsible manner and in accordance with the following regulations: 
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Prohibited Areas for Alcohol Consumption: Alcohol may not be consumed in public spaces including, but not limited to, hallways/corridors, stairwells, elevators, lobbies, patios, and/or laundry rooms. Alcohol‐Free Areas: Residence has alcohol‐free areas (e.g., specified study areas). Residents, including their guests, are not permitted to possess and/or consume alcohol in the designated alcohol‐
free areas. Consumption of Alcohol: Drinking and/or carrying open liquor is permitted only within the resident’s room and lounges, unless otherwise directed by the Residence Office (Refer to Section 2.17 – Room Bookings for lounge/common room and student room capacities that exceed 10 or more people). Transport of Alcohol: Alcohol may only be transported in a closed container. Alcohol being carried in a glass container must be placed in a bag (e.g., a grocery bag). Alcohol that is defined as closed should be able to be tipped upside‐down (the blizzard rule). Over‐consumption of alcohol prohibited: Consuming alcohol to the point of extreme intoxication, to the point where a student becomes a burden on staff or friends, or is a danger to him or herself and/or community, is prohibited. Beer bottles prohibited: Beer bottles are not permitted in residence. All beer must be in cans only. Students found with beer bottles will be fined $25.00 per beer bottle up to a maximum of $250.00. Students will be given the option of removing the beer bottles of their own volition under staff supervision or the bottles will be confiscated to a security office. “Common source” alcohol prohibited: Possession and/or consumption of “common source” alcohol is prohibited: e.g., kegs, “bubbas,” Jell‐O shooters, Texas mickeys, or other large containers of alcohol (defined as 14oz of beer/60oz hard liquor/1.5L of wine) including home brewing or wine making equipment. “Drinking games” prohibited: Participating in “drinking games” i.e., any activity involving skill, chance, or endurance on the part of one or more persons who play according to a set of rules which consist solely or partially on the consumption of alcohol usually as a penalty for making mistakes, which includes, but is not limited to: cards, flip cup, beer pong, century club, and funneling is not permitted. The University reserves the right to confiscate alcohol‐
related paraphernalia (e.g., funnels) deemed to be associated with mass consumption of alcohol or its promotion in residence. Lounges/Common Rooms: Must be booked with the Director, Associate Director, or Residence Life Coordinators. When alcohol is being consumed, bookings must be completed 24 hours before any gathering, party, or social event of 15 or more people. Student Room Capacity: Must not exceed more than 10 people at any time when alcohol is being consumed. All requests for more than 10 people in a room will be reviewed by the Director, Associate Director, or Residence Life Coordinators. Bookings must be completed 24 hours in advance. Room Bookings: Request for Booking Forms are available at the Arthur V. Mauro, Pembina Hall, and University College Residence offices. All requests for more than 15 people in a common room/lounge and 10 people in a resident’s room will be reviewed by the Director, Associate Director, or Residence Life Coordinators. Page 9 of 26
2.2 CANDLES/INCENSE

Use of candles or incense in the residences is not permitted either in common spaces or private rooms. Residents will receive a minimum $50.00 fine for a first‐time offence. Page 10 of 26
2.3 COMBUSTIBLEFUELSANDEXPLOSIVEMATERIALS

(INCLUDINGPROPANETANKS)

Using and/or storing propane tanks (either empty or full) indoors, or any appliance requiring combustible fuel (including fondue sets) is not permitted in any residence hall. Only barbeques provided by the University can be used on residence property. Possession of explosive or flammable material including, but not limited to firecrackers, fireworks, dynamite, gasoline, sparklers or other such materials, is not permitted on residence property. 2.4 COOKING

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Cooking devices that are open‐coil, open‐flame, or gas‐based, including but not limited to butane‐burners, deep fryers, and hot plates, are strictly prohibited in all residence buildings. Residents are permitted to have any appliance with an enclosed heat source. This includes toaster ovens, slow‐
cookers, rice‐cookers, toasters, or kettles. With the exception of Arthur Mauro Residence, cooking of food is restricted to the kitchen areas provided in common spaces. CSA approved kettles that include automatic shut‐offs and a small fridge are the only appliances permitted in dormitory rooms. All appliances in use are required to be plugged in directly to the receptacles, or connected by a CSA approved power bar with an internal circuit breaker. Other “extension cords” are prohibited for appliance use. 2.5 DOORS

Propping open entrance, exit, or fire doors puts all members of the community at risk and is, therefore, prohibited. Any action that impedes the ability to open any door in a public area that should be accessible, or prevents another person from exiting his/her own room, is prohibited. 2.6 FIREEVACUATIONPOLICY

All occupants of the building must evacuate when a fire alarm sounds and must not return until the alarm is off or the fire department indicates it is safe to do so. Failure to comply with fire evacuation policy will result in a minimum $50.00 fine. Anyone responsible for pulling the fire alarm without a reasonable threat of fire will be fined a minimum of $200.00, in addition to other disciplinary actions. 

2.7
FURNITURE,ROOMDECORATION,ANDLOFTING

All residence rooms and suites are furnished. Students are permitted to bring in smaller items such as a standard bar fridge, bookshelves, posters, plants, additional lighting. However, residents are prohibited from (but not limited to) the following actions: 
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setting up bed lofts; bringing large items: full‐sized refrigerators, mattresses, etc. without the approval of the Director to prevent the potential for outside pollutants or pests; mounting any poster on the outside of their room door or facing the outside on the window of the room that is sexist, racist, or otherwise offensive (as determined by the Residence Life Staff ); removing, moving, or altering assigned furniture; bringing common area furniture or fixtures into their rooms; damaging walls or paint; using electrical appliances with exposed wires (must have original factory casement or replacement casement). 2.8 GUESTPOLICY

Having guests is a privilege that can be taken away for failure to comply with this Residence Contract. Residents are expected to assume responsibility for the actions of their guests and will be held accountable for a guest’s violation of Community Standards, whether they participated in, condoned, or were aware of the guest’s behaviour or not. Anyone who is invited to, accompanied on, accepted, or admitted to residence property (which includes, but is not limited to, all residence buildings and surrounding grounds) by a resident is deemed to be a guest of that resident. Rooms are contracted to residents for their private use only. A resident found to have an additional person living with them in Page 11 of 26
residence will face disciplinary sanctions (See Section 1.12 – Unauthorized Occupancy). Arrival and Movement of Guests: Residents must meet their guests at the front entrance of their residence building (rather than guests inappropriately entering and wandering through the residence). It is the responsibility of the resident to follow appropriate sign‐in and sign‐out procedures. Residents must accompany their guests at all times during their visit and are responsible for the guests’ actions until the guests have left residence property. Unauthorized Guests: A resident who facilitates the access (opening a locked door or allowing “tailgating” through a locked door) to a stranger or otherwise “un‐hosted” person to residence property will be designated the host of that person and will be held accountable for that person’s behaviour as if that person were their guest. Guest Sign‐in: Each resident is permitted to sign‐in a maximum of 5 guests at one time. Only one guest may stay overnight. Guests must be signed‐in with Residence Security Access Control between 9:00 pm and 5:00 am each day. When Access Control is not in effect, residents must sign in their guests with their Resident Advisor. Guest’s Length of Stay: Each resident is allowed to have a maximum of one overnight guest, for no longer than two consecutive nights and for a total of seven nights over an academic term. The Director, the Associate Director, or the Residence Life Coordinator(s) does have the discretion to adjust the number of nights per term as they see fit. It is the responsibility of the resident to get the consent of his/her roommate(s) prior to having a guest overnight (see Section 2.12 – Obligation of Resident to Roommate), while also signing the guest in/out upon arrival/departure with the Resident Advisor. No extra bedding is available and guests may not sleep in lounges or common areas. 2.9 HARASSMENT/BULLYING

Harassment is defined as inappropriate comments or conduct in relation to a person or group of persons that has the effect or purpose of creating a hostile or intimidating living, working, or educational environment. This includes any attention or conduct by an individual or group who knows, or ought reasonably to know, that such attention or conduct is unwelcome, unwanted, offensive, or intimidating— this includes online conduct in social media, including but not limited to: Facebook, Twitter, email, Instagram, etc. Harassment based on a person’s race, culture, creed, sexual orientation, gender, age, abilities, or appearance will not be tolerated. Please refer to the University’s Respectful Workplace and Learning Environment Policy, Inappropriate or Disruptive Student Behaviour Policy, and Violent or Threatening Behaviour Policy for additional details. 2.10 KEYS

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Upon payment of all fees owing, each resident is issued a set of keys. These include an entrance key, a room key, and a mailbox key. In the event that a key is lost, replacement fees will be charged to the resident account as follows: 
Key cards or fobs: $20.00 each 
Mailbox keys: $25.00 
Regular metal keys: $100.00 each No one, other than a resident assigned to the room, may live in the room at any time. The resident will not rent, lend, or share the assigned room. Residence students may not lend or give their residence keys/keycards/fobs to anyone else, as it is a building security issue. Residents are not permitted to copy or tamper with any keys/keycards/fobs provided by Student Residences. Keys must be returned (directly to a staff member during regular office hours, or through the mail/key slot after hours) by move‐out day in April, or by the date specified in an earlier withdrawal agreement. Residents will be charged from move‐out day until keys are returned or until locks are changed. If a resident’s keys are not returned by move‐out day and the resident has not made arrangements with the Student Residences Office to extend his or her stay, then access to the room will be changed at the resident’s expense. The resident’s University account will be put on Hold (while on Hold, a student is unable to use any of the University services that are normally available). The Hold can only be released when the key has been returned and the University account settled. Twenty‐four hour temporary key use will be provided for misplaced keys. If, after the 24‐hour period the temporary keys have not been returned, a lock change will be ordered and the $105.00 cost charged to your account. 2.11 NOISE

In all residence buildings, residents are expected to be considerate of their neighbours and roommates 24 hours a day, 7 days a week. Residents have the right to sleep and study in residence, within reasonable noise limits. Page 12 of 26
Student Residences has designated Quiet Hours in all residence buildings. Quiet Hours are times in which residents are prohibited from making noise that can be heard outside their room or suite. Quiet Hours are set as follows: 
Sunday to Thursday: 11:00 pm – 8:00 am 
Friday and Saturday: 2:00 am – 8:00 am 
22‐Hour Exam Quiet Hours are in effect during the December and April exam period 
During Exam Quiet Hours moderate noise is acceptable between 5:00 pm and 7:00 pm On the Scholars Floors, Quiet Hours begin an hour earlier and are extended an hour later than on other floors (with the exception of over exam periods – where the Quiet Hours are the same). Quiet Hours on the Scholars Floors are as follows: 
Sunday to Thursday: 10:00 pm – 9:00 am 
Friday and Saturday: 1:00 am – 9:00 am Residence is a densely populated community of students from various backgrounds and with various interests. Therefore, residents must expect some reasonable living noise. However, Student Residences has set the following guidelines: 
Residents are not permitted to create excessive noise of any kind. 
Music with excessive bass is not permitted. 
Subwoofers and large speakers are not permitted and are subject to removal. 
Residents will face disciplinary action for noise violations, up to and including a $50.00 fine. 2.12 OBLIGATIONOFRESIDENTTOROOMMATE

Roommates each have a right to share in the determination of the use of the room. In particular, residents should consult one another before inviting a guest or guests to visit in the room and should obtain permission before allowing a guest to remain for the night. The Director, the Associate Director, or the Residence Life Coordinator(s) does have the discretion to adjust the number of nights per term as they see fit. (See Section 2.8 – Guest Policy) 2.13 PESTTREATMENT

In the event that insects or other pests are detected in your room, you are required to follow the instructions and recommendations provided by management and/or pest control professionals. This may include discarding bedding and other possibly infested personal items, and washing items in a prescribed manner. In the case of bed bugs or other non‐ threatening pests, residents will not be moved to another room. 2.14 PETS

No pets of any order, species, or description are permitted in residence. 2.15 PORNOGRAPHY

Displaying or making available for viewing pornographic material or sexual activity in public areas including, but not limited to hallways, common rooms, lobbies, stairwells, bathrooms, exterior room doors, living rooms, kitchens, windows, or any interior area of a room that can be seen from an open door is prohibited (in accordance with the Criminal Code of Canada, Section 163), as is use of computers or network infrastructure to display or distribute such material. Refer also to the University’s Respectful Work and Learning Environment Policy. 2.16 PRANKSANDPRACTICALJOKES

Any action that violates the Residence Community Standards, regardless of whether or not that action was intended as a prank, will be regarded as a violation and treated accordingly. Clean‐up of any mess created by pranks is the responsibility of the people involved. Any additional staff time required for this type of clean‐up will be billed to the person(s) or floor responsible. Results depend on the situation. Page 13 of 26
2.17 ROOMBOOKINGS

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Lounges/Common Rooms: Must be booked with the Director, Associate Director, or Residence Life Coordinators. Bookings must be completed 24 hours before any gathering, party, or social event of 15 or more people. Student Room Capacity: Must not exceed more than 10 people at any time (triple room suites in AVM have a capacity of 15 people). A student room is defined as the entire space assigned to a residence student, including enclosed kitchenettes and private washrooms. Exceptions to Capacity Limits: Residents may request an exception to this capacity for a specific time period through the Residence Life Coordinator by completing a Facility Reservation Request. Bookings must be completed 24 hours in advance. Room Bookings: Request for Booking Forms are available at the Arthur V. Mauro, Pembina Hall, and University College Residence offices. All requests for more than 15 people in a common room/lounge and 10 people in a resident room will be reviewed by the Director, Associate Director, or Residence Life Coordinators. Room Bookings Involving Alcohol: Refer to Section 2.1 – Alcohol. 2.18 ROOMENTRY

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Right to enter: The University reserves the right to enter a resident’s room, whether or not the resident is present, in cases of emergency, safety, sanitation, noise, theft, suspicion of illegal substances and/or weapons, or by authorization of the Director. Maintenance: In the case of an online maintenance request where the resident has voluntarily given written or verbal consent for a specific purpose or occasion, there will not be a notice of entry. A written Request for Repairs Form will constitute consent. For general building maintenance and upgrades that require entry to multiple rooms, notice will be provided well in advance via e‐mail with at least 48‐hours’ notice. Entry time shall be during regular office hours, or as specified by the notice. Room and Safety Inspection: The University may conduct room condition and safety inspections of residence rooms once each term with notice of inspection given seven (7) days prior via e‐mail and in a letter placed under each resident’s door. Refer to Section 1.16 – Room Condition and Safety Inspections. 2.19 SECURITY

Residents are responsible for taking reasonable precautions to ensure that their accommodation and the building are protected from a breach in security. This includes, but is not limited to, the resident locking their room door(s) and window(s), not forcing or propping building doors, not permitting unknown person(s) into the building, and immediately reporting strangers or security concerns. 
Residence Security performs Access Control in the lobby of each residence building from 9:00 p.m. to 5:00 a.m. every day. Residents must show their residence keys (AVM: swipe card, MSH and PHR: fob, and UCR: entrance key,) and photo identification upon request to be granted access to the building. 2.20 SMOKING

Smoking will not be permitted in residence halls. Each residence hall has officially been designated as a non‐smoking facility. Any student who is found to have tampered with or modified a smoke alarm will face disciplinary sanctions and possible eviction. The use of smoking materials in ALL areas of the residence halls, including bedrooms, is strictly prohibited. As such, students are required to vacate residence property prior to smoking. Smoking is prohibited within 8 meters or 25 feet of any building entrance on the Fort Garry Campus (refer to U of M Clean Air, Public Health Policy). Disciplinary sanctions and fines will be levied to those who contravene this policy. Residents will receive a minimum $50.00 fine for a first‐time offence. Hookah/Shisha Pipe: Use of a Hookah/Shisha pipe is not allowed in residence. Possession of a Hookah/Shisha pipe will result in a violation of Community Standards and will result in a minimum $50.00 fine. Electronic Cigarettes: Use of Electronic Cigarettes is not allowed in residence and is a violation of Community Standards and will result in a minimum $50.00 fine. Electronic cigarettes may contain toxic ingredients and are only to be used in designated smoking areas. 2.21 SPORTS

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Sports or any horseplay in the hallways will not be tolerated. 2.22 SUBSTANCEABUSEANDILLEGALDRUGS

Use or possession of illegal, prescription, and/or non‐prescription drugs for recreational purposes is prohibited on University property and is a violation of the Residence Contract. Evidence of drug traces or drug paraphernalia, or the smell of a prohibited substance (e.g., marijuana) on residence property, in residence rooms, or common areas will be assumed to be conclusive of use or possession. Delayed response in opening your door and/or attempts to remove or mask the smell will raise further suspicion of involvement in drug activity. Residents are prohibited from being involved with the trafficking, possession, use, and consumption of any such drugs in the residence community. The University reserves the right to confiscate and dispose of all drug‐related paraphernalia (e.g., bongs, pipes, rolling papers, grinders) deemed to be associated with use or promotion of drugs in residence. The University of Manitoba does not tolerate drug‐related offences. Residents found or associated with any drug use will, at a minimum, receive a $50.00 fine for a first‐time offence and be placed on Residence Probation. 2.23 THREATSTOHEALTH,LIFE,PROPERTY,ORTHEUNIVERSITY’SGENERALWELFARE

Where the University believes that the continued presence of a resident constitutes a threat of danger to health, life, or property, and/or affects the University adversely, the University will take immediate disciplinary action. Under such circumstances, a student may be expelled from residence immediately (result depends on situation). Examples of such behaviour include: 
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physical acts of violence, threats of violence, coercion, intimidation, or any other form of harassment; illegal sale, purchase, or use of drugs and/or alcohol; use or possession of explosives, firearms, or dangerous weapons; use or storage of flammable liquids or other dangerous substances; violation of Federal or Provincial law; damage, destruction, or theft of residents’ and/or University property; tampering with or misusing elevators; tampering with or misusing fire equipment; setting fires; use or storage of combustion engines in the residence (including anything that has, as a component part, a combustion engine (e.g., a motorcycle). 2.24 UNIVERSITYPROPERTYANDCOMMONPROPERTY

Common residence property and/or University property is intended for the benefit of the community. The removal of residence and/or University property to a student’s room, or to any other location, will be considered an act of theft and treated accordingly. Permission for pass keying a room to retrieve this property can be given by the Director without advance notice to the student(s). 2.25 WASHROOMS

Washrooms are designated by gender and are only to be used by the gender indicated on the door(s). Violation of the gender designation will result in a minimum $50.00 fine. 2.26 WEAPONS

Residents and their guests are not permitted, at any time, to bring or keep in their accommodation or the residence property, any of the following (each of which is described as a “weapon”): 
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any real or replica projectile weapons, including, but not limited to, real or replica firearms, air guns, cross‐bows, archery equipment, sling shots, paint‐ball guns, and air guns, which includes BB guns; blades including bayonets, hunting or throwing knives, epees, and blades used in martial arts; Page 15 of 26
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any form of ammunition, including bullets; any other weapons, whether used for martial arts or other forms of combat training including current military or reserve service. Wielding any object in a threatening or aggressive manner will result in immediate action, including the possibility of eviction. Residents may apply to have their materials stored on residence property, pending approval by the Director or Associate Director. 2.27 WINDOWS,ROOFS,etc.

Students are not permitted to engage in dangerous activities in residence or on residence grounds. Below is a representative, but not exhaustive, list of activities that are not permitted: 
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throwing objects at or from the residence buildings; climbing through windows; climbing to, or being on, roofs or ledges; etc. Page 16 of 26
SECTION 3: Enforcement and Discipline Process
The residence community is guided by the belief that student discipline should be developmental rather than punitive. Any sanction that is applied against an individual is applied for the purpose of changing behaviour and protecting the interests of the community. At the same time, considerable care is taken to ensure that any resident who has been accused of an offence is treated in a fair and just manner. Accordingly, the disciplinary system is designed to be both flexible and accountable. 
Disciplinary actions are conducted in a manner consistent with the procedures set out in the Student Discipline Bylaw of the University of Manitoba and are subject to appeal. Appeals are conducted in the manner prescribed by the guidelines of the Student Discipline By‐law, copies of which are available on request (students can also find the By‐
law on the University web‐site). When an alleged violation of Residence Community Standards is brought to the attention of the Residence Life Coordinator, he or she is responsible for ensuring that an investigation is conducted. 
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Matters of discipline are brought forward to the Residence Life Coordinator, the Associate Director of Residence Life, and/or the Director of Student Residences. The Residence Life Coordinator and/or Associate Director, Residence Life and/or Director of Student Residences have the final say on all discipline. Residents do not have to be given a verbal warning for a fine to be in effect. Decisions will be based on a preponderance of evidence (i.e., the evidence shows it is more likely than not that the alleged violation occurred). Residence Life Student Staff and Council Members, being in leadership positions in the community, will be held to a higher standard and will therefore be levied with higher sanctions. Infractions are dealt with through a variety of mechanisms depending on the severity of the incident. This document attempts to provide to the student an example of what the sanction might be for particular behaviours. This does not limit the possibility of other sanctions being imposed, should the situation warrant. All financial costs incurred, as a result of breaking a residence regulation, will be billed to the resident’s account. All sanctions are considered to be in effect once the resident(s) has been notified verbally during their conduct meeting. Residents will receive a written letter confirming the sanction levied by the Student Residences office. The following sanctions can occur as a consequence of breaking Residence Community Standards (alone or in combination). This is not an exhaustive list: 
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Verbal Warning Written Warning Fine (increments of minimum $25.00 to a max of $1,000.00) Collective Billing Damage Fine Loss of Guest Privileges Community Service and/or Seek Assessment from Other Units/Professionals Alcohol Probation Residence Probation Eviction from Residence Ban from all Residence Buildings Alcohol‐Related Sanctions (refer to Section 3.10 – Alcohol‐Related Sanctions) NOTE: Discipline procedures as they relate to students under the age of 18 can be found in Section 5.3 – Appendix 4: Minors in Residence). 3.0 VERBALWARNING

Verbal warnings are used by Residence Life Staff to indicate to students what policy has been violated and what the consequences are should the behaviour be repeated. Verbal warnings are typically used for 1st time/minor violations. (e.g., first offence – noise violation) 3.1 WRITTENWARNING

A written warning comes in the form of a written letter ensuring students are aware of the Community Standard that has been violated. A written warning is recorded and tracked by the Student Residences office and typically issued for a minor violation. (e.g., first offence – too many guests in your room) Page 17 of 26
3.2 FINE

Monetary sum of money charged to a resident’s account. Fines can be issued by Residence Life Coordinators, the Associate Director, or the Director of Student Residences. Residents will be notified through a letter and will be expected to pay the issued fine within five (5) business/working days. (e.g., first offence – smoking in your room) 3.3 COLLECTIVEBILLINGANDDAMAGEFINE

Communities of students (e.g., a specific floor or bay) may be billed collectively for damages that occur to the common areas they occupy. This is only done after attempts have been made to find the individuals responsible for the damage. This includes: fire alarms, extra cleaning, broken fixtures, broken windows, and missing or damaged furniture. Residents responsible for damages will be charged the cost of replacement or repair. All fines will be placed on a resident’s account and are expected to be paid within five (5) business/working days. 3.4 LOSSOFGUESTPRIVILEGES

Residents who have guests that violate Community Standards can be denied having guests in residence for as short as one (1) week to a maximum length of their stay in residence. A resident will be informed verbally and/or by written letter of this sanction issued by Residence Life Coordinators, the Associate Director, or the Director of Student Residences. 3.5 COMMUNITYSERVICEORSEEKINGASSESSMENTFROMOTHERUNITS

Community and Educational Sanctions may be used individually or may accompany any number of other sanctions. In some cases, residents may be asked to see other units, professionals, or off‐campus partners. Examples of these professionals include: Campus Security Ser vices, Winnipeg Police Ser vices, Equity Office, Health Ser vices, or Counselling Ser vices. 3.6 ALCOHOLPROBATION

Residents placed on alcohol probation may not consume alcohol in any residence building, possess alcohol in their residence room, or return to residence intoxicated. Alcohol probation can be sanctioned for as short as one (1) week to a maximum length of a resident’s stay in residence. Violating the Residence Alcohol Community Standards may result in a resident being placed on residence probation. (Refer to Section 3.10 – Alcohol‐Related Sanctions) 3.7
RESIDENCEPROBATION

Residence probation is defined as a resident’s last chance to remain in the community. Any subsequent violation that is serious enough to warrant a fine may result in immediate eviction from residence. Residence probation also means that a resident is ineligible to return to residence for as short as one (1) academic year (including summer term) to indefinitely. If a resident has continued to be incident free since their probationary status was levied, a request can be made to Residence Life staff to review eligibility. Probationary status may be extended to the next academic year, if a resident is permitted to return to residence. Probation is typically sanctioned by Residence Life Coordinators, the Associate Director, or the Director of Student Residences. 3.8 EVICTIONFROMRESIDENCE

A resident who has demonstrated a continued reluctance to comply with Residence Community Standards or is involved in a major incident may be expelled from residence. The resident will be required to vacate their residence room within five (5) business/working days or immediately if the resident is deemed a danger to the community. Eviction from residence is typically sanctioned by the Associate Director and /or the Director of Student Residences. 3.9 BANFROMRESIDENCE

A Residence ban can be issued on a student, guest, or previous resident who has violated Community Standards repeatedly or has been involved in a major incident. The individual will be prohibited from entering onto residence Page 18 of 26
property. A residence ban can be sanctioned for as short as one (1) academic year (including summer term) to indefinitely. Individuals caught violating a residence ban can be charged under the Petty Trespassing Act. 


3.10 ALCOHOL-RELATEDSANCTIONS
Level One Violation: 
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Alcohol may not be consumed in public spaces including, but not limited to, hallways/corridors, stairwells, elevators, lobbies, patios, and/or laundry rooms. Any activity, which encourages excessive or dangerous consumption of alcohol, is prohibited, including drinking games or apparatus that promotes excessive drinking (kegs, Texas mickeys, bubbas, etc.). Noise violation that was the by‐product of alcohol consumption. Students with a Level One Violation will meet with their Residence Life Coordinator to discuss their behaviour. Depending on the severity of the incident, residents could receive any of the sanctions outlined in Section 3. Level Two Violation: 
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Anyone who is a repeat offender of any Level One violations. Underage drinking and possession of alcohol. Intoxication and overconsumption resulting in any, but not limited to, the following: major disturbances, vandalism, violence, personal health and safety, public intoxication. Not complying with the instructions of Residence Life Staff, Residence Security, or Security Services. Students with a Level Two Violation will meet with a Residence Life Coordinator or the Associate Director of Residence Life and will be fined a minimum of $50.00. Level Three Violation: 
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Multiple Level One and Two infractions will result in an automatic Level Three violation. Any repeat offence following a Level One or Two infraction (depending on severity). Students with a Level Three Violation will require a meeting with a Residence Life Coordinator. The violation will result in a minimum of a $50.00 fine, in addition to being placed on *Residence Probation. *Residence Probation means is that any subsequent violation of Community Standards that is serious enough to warrant a fine may result in immediate expulsion from residence. Residence Probation is generally extended to the end of the current academic year (i.e., April), at which time eligibility to return to residence is reviewed. If the student is permitted to return to residence, probationary status may be extended to the next academic year. Any subsequent violations will result in an immediate meeting with the Director and/or Associate Director of Residence Life, in which an eviction may result. Please note that the Director, Associate Director, and Residence Life Coordinators may use their discretion to determine which level a particular violation/incident falls within. 3.11 APPEALPROCESS

Stage 1 Appeal: Residents may appeal sanctions given by Residence Life Staff, Residence Life Coordinators, and Associate Director/Director of Student Residences. Informal written appeals may be submitted to the Director of Student Residences within five (5) business/ working days after receiving a letter of sanction. Formal appeals must also be made in writing to the Student Residences office five (5) business/working days after the sanction has been levied. During the appeal process, residents must comply with all aspects of an imposed sanction until such time as they are notified in writing of the outcome of their appeal. Residents can appeal a decision only once. All appeals can be submitted to the Associate Director, the Director of Student Residences, or the University Discipline Committee. If the appeal is for a major offence, the resident must enlist the assistance of their elected student council designate or the Student Advocacy Department (please refer to Student Discipline Bylaw). Stage 2 Appeal: The Student Residences Local Discipline Committee (SRLCD). The SRLDC has the responsibility of hearing appeals to Community Standard violation sanctions issued to its residents. This process can only be used after the student has exhausted the Stage 1 appeal process to the Associate Director, Residence Life and is still dissatisfied with the Page 19 of 26
outcome. However, appeals to the SRLDC will only be considered based on one or all of the following grounds: 
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Bias or unfair treatment Any procedural error The sanction is not logical consequence of the infraction New information has been found Appeals to the SRLDC must be made in writing within five (5) business days from the meeting date appeal to the Associate Director, Residence Life. Appeals can be submitted to: Residence Administration Office 101‐120 Dafoe Road Winnipeg, MB R3T 6B3 Page 20 of 26
SECTION 4:
Residence Internet Use Policy
(Updated Feb 2014)
4.0WIRELESS

All residence buildings contain pervasive IST provided Wi‐Fi. 
Residents are NOT permitted to set up a device in their room that broadcasts a Wi‐Fi signal as it conflicts with IST Wi‐Fi and causes poor or no Wi‐Fi connections to other residents in that building. Examples of devices that have the ability to broadcast a Wi‐Fi signal are: Wi‐Fi routers, wireless printers, mobile phone (when the hotspot feature is turned on), Shaw cable modem, MTS modem etc. You are permitted to subscribe to Shaw and MTS for an Internet connection, but you must turn off the Wi‐Fi feature of the modem/router. You may need to install a router in your suite to use a device like an Xbox, but you must turn off the Wi‐Fi feature of your router. If you plug in a router improperly it can cause network issues that result in a loss of Internet access to others in the same building. Please contact the Residence Support Desk for assistance in setting up routers. Any resident found to have a device broadcasting a Wi‐Fi will be subject to the following disciplinary actions: 
1st offense: Disciplinary write up attached to residence account. 
2nd offence: $50 fine, indefinite loss of residence Internet service* and meeting with an RLC. * Otherwise to be reviewed by and subject to the discretion of both the Student Residences Director and IT Administrator Please note that IST is a central IT department and is not a residence department. All of IST’s security, usage, and wireless policies can be found at: http://umanitoba.ca/computing/ist/staff/studentservices.html 4.1
COPYRIGHTINFRINGEMENT

Residents are not allowed to download or distribute files through the Internet that would violate a copyright law. This would include downloading and/or uploading any file or information that is copyrighted without proper consent. Examples of copyrighted and/or copy protected items are movies, television shows, songs, and documents. Residents are not allowed to setup a server or peer‐to‐peer (file sharing) connection to download or share files that would violate copyright laws. Some examples of peer‐to‐peer sharing websites are PirateBay.se, isoHunt.com, and Torrentz. Examples of peer‐to‐peer computer software programs are uTorrent, BitTorrent, and Vuze. All activity on a residence Internet/Intranet connection is subject to provincial and federal laws. 4.2 BANDWIDTHANDDOWNLOADING

Bandwidth is how much data is being transferred through a network connection. Excessive downloading and/or uploading will slow down your connection speed and may affect the speed of the entire residence building. Bandwidth usage will be monitored and disciplinary measures will be applied to any resident who uses excessive bandwidth. If you consume a disproportionate percentage of the building’s bandwidth on a regular basis you will qualify for disciplinary measures. You are permitted 80GB/month of downloading and 80GB/month of uploading. If you require more bandwidth for academic purposes, please contact us via email at residence_it@umanitoba.ca. If you require more bandwidth for non‐academic purposes, you may sign up for a paid service from an alternate provider such as Shaw or MTS. Note that Shaw and MTS services are available in every residence building except for Arthur V. Mauro Residence, which only offers Shaw. 4.3 BANDWIDTHANDCOPYRIGHTDISCIPLINE

Copyright and bandwidth violations will be traced to your computer and dealt with in the following manner: 
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1st offence: Disciplinary write up attached to residence account 2nd offence: $50 fine, indefinite loss of residence Internet service* and meeting with an RLC *Otherwise to be reviewed by and subject to the discretion of both the Student Residences Director and IT Administrator. Page 21 of 26

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4.4 USERIDANDPASSWORDCONFIDENTIALITY

All residence students will use their own or an assigned UMnet ID and password to log in and access the wired and wireless Internet provided in Student Residence buildings. This account information is intended only for the person it has been given to, and is not to be shared with anyone. If you give out UMNet ID and password to others, you could be held liable for their activities and actions on the Internet/network. 4.5 VIRUSINFECTIONSANDHACKEDCOMPUTERS

Computers that become infected by a virus or have been hacked often contribute to network and Internet congestion. They also cause infections and problems with other U of M computers. Residents who have a hacked or virus infected computer will have their Internet connection suspended immediately upon detection. After the student’s Internet connection has been suspended, Student Residences will attempt to contact and inform the resident about the situation. The resident’s Internet connection will be restored when the Student Residences IT Administrator or IT Coordinator is confident that the resident’s computer no longer poses a risk to the U of M network, nor to the U of M faculty/staff/students. 4.6 DSLMODEMANDCABLING

In University College Residence and Mary Speechly Hall, you will find an in‐room DSL modem along with the necessary cabling. This equipment must be left in good, working condition upon your departure. You will be charged up to $300.00 for any loss and/or damage to the Internet connection equipment (including modem, cables, and the wall jack). In both Arthur V. Mauro (AVM) and Pembina Hall Residence (PHR) there is no modem. Pembina Hall Residence provides both wired and wireless Internet services. If you wish to use wired Internet in PHR or AVM, you must supply your own Ethernet cable. Page 23 of 26
SECTION 5:
Appendices
5.0 APPENDIX1:RESIDENCERATETABLE

Residence rates for 2014‐15 have been approved by the Board of Governors. 
http://umanitoba.ca/campus/housing/new_applicants/fees.html 5.1 APPENDIX2:DATESANDDEADLINESCALENDAR

Important deadlines can change from time to time, so please refer to the Dates & Deadlines Calendar on the website. 
http://umanitoba.ca/campus/housing/residents/dates.html 5.2 APPENDIX3:WITHDRAWALINFORMATION
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http://umanitoba.ca/campus/housing/images/withdraw_instructions.pdf 5.3APPENDIX4:MINORSINRESIDENCE
In Manitoba the age of majority is 18 years of age, therefore students planning to live in Residence at the University of Manitoba who are under the age of 18 require the signature of a parent or legal guardian on application and contractual documents. Underage students and their parent/guardian are required to fill in a Residence Authorization for Minors form prior to move in, which states that both the student and the parent/guardian are aware of, and understand, the residence policies outlined in the Residence Contract including the discipline procedures as they relate to underage students. This form becomes obsolete upon the student’s 18th birthday. RESIDENCE / ROOM REQUESTS FOR MINORS: All students applying to residence are able to request which building and even which room they would like to live in; however, residents under the age of 17 (at the time of move‐in) will most likely be assigned to a room and building that allows for appropriate residence life supervision. INTERNATIONAL STUDENTS ‐ MINORS: International students under the age of 17 are required to have a designated local guardian who lives in Winnipeg or the surrounding area and must be at least 25 years of age. This local guardian is the person who will be contacted in the event of an emergency or for disciplinary issues. The name, phone number and email address of this Local Guardian must be provided to the Student Residences office prior to the student moving in. DISCIPLINE PROCEDURES FOR MINORS: Enforcement of Residence rules and sanctions for infractions are outlined in Section 3 of the Student Residences Contract, however when the incident involves a student under the age of 18, depending on the severity of the infraction, there may need to be some communication between Student Residences and the parent/guardian. The following process has been developed to ensure that all parties understand the process that will be undertaken should the need arise for disciplinary action. 1.
2.
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4.
The Residence Community Standards and Guidelines are listed in Section 2 of the Residence Contract. Violations of these Standards, or actions that contribute to the violations of these Standards may result in disciplinary action. Infractions will result in a disciplinary meeting with a member of the Residence Life Staff. Depending on the severity of the infraction, some of the possible outcomes include; a verbal warning, written warning, fine, the student being put on Residence Probation, and eviction (for a list of potential discipline outcomes please see section 3 of the Residence Contract). If the resident receives a verbal warning for a minor incident, confidentiality will remain intact between the student and Student Residences, providing the student an opportunity to learn a life lesson and to correct his/her behavior. If the infraction is more severe, there are repeated infractions or the behavior poses a health or safety risk to him/herself or their community, the incident(s) may be communicated with the parent/guardian. This communication may include, a phone call, email and or a copy of the Discipline Letter. If the communication is taking place because of multiple incidents – all incidents up to date may be shared with the parent/guardian at the discretion of the Director/Associate Director. Page 24 of 26
5.
6.
If the offence leads to “Residence Probation”, a copy of the notification letter will be shared with the parent/guardian. The Student will be given the opportunity to make a phone call from the Student Residences office with the attending Student Residences staff member present, to inform the parent/guardian of the incident and the forthcoming letter. Should the infraction(s) lead to an eviction and termination of the Residence Contract, the parent/guardian will be notified as soon as possible after investigation and discussion of eviction with the student has taken place. The student will be given the opportunity to contact his/her parent/guardian immediately following the discussion. This phone call will take place from the Student Residence office with the attending Student Residence staff member present. If the student does not wish to contact their parent/guardian, the attending Student Residence staff member will make the phone call. 5.4 APPENDIX5:ALCOHOLAWARENESSANDPOLICIES

ALCOHOL AWARENESS Residents who choose to consume alcohol are expected to do so in a safe and responsible manner. The Student Residences office has implemented an Alcohol Awareness Program to educate residents and encourage responsible consumption. This is achieved through presentations, posters, and related events directed at all students. Participation by students concerned for their own safety and that of their friends will contribute to the success of the program. UNIVERSITY OF MANITOBA ALCOHOL POLICY STATEMENT Alcohol abuse is a serious health problem and can lead to conduct that may endanger the safety of individuals and result in damage to property, both on and off campus. This, in turn, may result in legal claims involving the University and others. The purpose of this policy is to explicitly establish the general means by which alcohol abuse on the University of Manitoba campuses can be reduced or perhaps eliminated. The University shall meet the policy’s objective by: 1.
2.
3.
Offering an alcohol education and awareness program within the scope of programs offered by or through Student Affairs; Maintaining University guidelines with respect to the serving and consumption of alcohol on the Campuses; and Requiring that events and facilities at which alcohol is served on the Campuses (the “events and facilities”) be managed effectively, and in accordance with the University’s policy and procedures and MLCC rules and regulations; and this policy applies broadly, and covers all events and facilities on the Campuses. For the entire Campus Alcohol Policy and Procedure, please refer to: Policy: 
http://umanitoba.ca/admin/governance/governing_documents/community/253.htm Procedure: 
http://umanitoba.ca/admin/governance/governing_documents/community/1051.html The Manitoba Liquor Control Act: 
http://web2.gov.mb.ca/laws/statutes/ccsm/l160e.php Page 25 of 26
IMPORTANT CONTACT INFORMATION
StudentResidencesGeneralOffices

• Administration Office (101 Arthur V. Mauro Residence) .................................................. 204‐474‐9922 • Residence Life Office (106 Pembina Hall) ............................................................................... 204‐474‐9942 • Satellite Office (226 University College Residence) ......................................................... 204‐474‐9129 ResidenceSecurity(9pm-5am)

• Arthur V. Mauro Residence ............................................................................. 204‐474‐9922 • Mary Speechly Hall/Pembina Hall Residence .................................................. 204‐797‐3970 • University College Residence . .............................................................. 204‐797‐3969 CampusSecurity

• Non‐Emergency and Safewalk ......................................................................................... 204‐474‐9312 • EMERGENCY . ....................................................................................... 204‐474‐9341 StudentResidencesStaff

• Barry Stone, Director, Student Residences ..................................................... 204‐474‐8611 • TBA, Associate Director, Residence Life .................................................................................... 204‐474‐7196 • Heather Beckstead, Res Program & Community Standards Coordinator ........ 204‐474‐7194 • Montana Quiring, IT Systems Administrator .................................................. 204‐474‐8694 • Lisa Luckwell, Residence Cashier ..................................................................................... 204‐474‐8656 • Lorelei Scott, Residence Admissions Coordinator .......................................... 204‐474‐9126 • TBA, Residence Summer Accommodations .................................................... 204‐474‐9922 ResidenceLifeCoordinators(RLCs)

• Carly Moffat, RLC (Arthur V. Mauro Residence & Mary Speechly Hall).................... 204‐272‐1684 • Kylie Clark, RLC (Pembina Hall Residence) ............................................................. 204‐272‐1648 • Justin Larkins, RLC (University College Residence) ................................................ 204‐474‐9562 StudentResidenceswebsite:

umanitoba.ca/housing Page 26 of 26
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