Brother | FAX-T98 | User`s guide | Brother FAX-T98 User`s guide

Brother FAX-T98 User`s guide
USER’S GUIDE
FAX-T98
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE
CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
i
Safety precautions
To use the fax machine safely
Save these instructions for later reference.
WARNING
There are high voltage
electrodes inside the fax
machine. Before you clean the
fax machine or clear a paper
jam, make sure you have
unplugged the power cord from
the power outlet.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
Be careful not to cut yourself
on the sharp edges of the
metal part shown in the
illustration.
Sharp Edge
After you have just used the
machine, some internal parts
are extremely HOT! Please
be careful.
ii
WARNING
■ Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■ Install equipment with a power cord near a socket-outlet that is
easily accessible.
■ Do not use a telephone in the vicinity of a gas leak to report a
leak.
Caution
■ Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line and on the telephone line, or unplug the lines
during a lightning storm.
■ Do not use this product near appliances that use water, in a wet
basement or near a swimming pool.
■ Avoid using a telephone other than a cordless type during an
electrical storm. There may be a remote risk of electric shock
from lightning.
iii
Choosing a location
Place the fax machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the fax machine near a telephone
socket and a standard, grounded power outlet. Choose a location
where the temperature remains between 10°C and 35°C.
Caution
■ Avoid placing the fax machine in a high-traffic area.
■ Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■ Do not expose the fax machine to direct sunlight, excessive heat,
moisture, or dust.
■ Do not connect the fax machine to electrical outlets controlled by
wall switches or automatic timers.
■ Disruption of power can wipe out information in the fax machine’s
memory.
■ Do not connect the fax machine to electrical outlets on the same
circuit as large appliances or other Equipment that might disrupt
the power supply.
■ Avoid interference sources, such as speakers or the base units
of cordless phones.
iv
Quick Reference Guide
Sending faxes
Storing numbers
Automatic transmission
1 Insert the document face
down in the ADF (up to 10
pages).
2 Enter the fax number you
want to call.
3 Press Start/Copy.
Storing Tel-Index Numbers for
Index
1 Press Menu/Set, 6, 1.
2 Enter a number (up to 20
digits), and then press
Menu/Set.
3 Enter a name (up to 15
characters) or leave it blank,
and then press Menu/Set.
4 Press or to select the
type of number and press
Menu/Set.
5 Press Stop.
Receiving Faxes
For a detailed explanation about
receiving faxes please see
Chapter 5 of the User’s Guide.
Manual Reception
1 Pick up the handset.
2 Press Start/Copy if you
hear fax tones (beeps).
If you set Fax Detect to ON,
you don’t have to press
Start/Copy. Just wait until
the machine takes over the
call automatically. (See Fax
Detect on page 5-5.)
3
When the LCD shows
RECEIVE, replace the
handset.
Dialling operations
Searching the Index
1 Insert the document face
down in the ADF.
2 Press Search/Mute and
use the dial pad to enter the
first letter of the name you
are looking for.
3 Press or to search
the memory.
4 Press Start/Copy, when
the LCD shows the name
you want to call.
v
Making copies
Making a single copy
1 Insert the document face
down in the ADF.
2 Press Start/Copy twice.
Sorting multiple copies
1 Insert the document face
down in the ADF.
2 Press Start/Copy.
3 Enter the number of copies
you want (up to 99).
4 Press Menu/Set.
5 Press or to select
SORT, and then press
Start/Copy.
Message Manager
Turning ON Message Manager
Mode
1 Record the Outgoing
Message (TAD MESSAGE).
2 Press
until it lights.
Recording OGM
1 Press Menu/Set, 8, 3.
2 Press or to select
TAD MESSAGE, and then
press Menu/Set.
3 Press or to reach
RECORD MSG, and then
press Menu/Set.
4 Pick up the handset to
record a message.
5 Replace the handset.
vi
Playing a Voice Message
1 Press Play/Record.
2 Use (RWD) to repeat a
message.
Use # (FWD) to skip a
message.
3 Press Stop.
Printing a Fax Message
1 Press Play/Record.
2
After voice messages have
played, press 1.
Erasing Messages
To erase voice messages
individually
1 Press Play/Record.
2 Press Erase after the two
short beeps or while the
message is playing.
3 Press 1.
4 Press Stop.
To erase messages all at once
1 Press Erase.
2 Press or to select
ERASE ALL VOICE?,
ERASE ALL DOC? or
ERASE ALL MSG?, and
then press Menu/Set.
3 Press 1.
Table of Contents
1
2
3
Introduction .......................................................................... 1-1
Using this Guide ............................................................... 1-1
Finding information ..................................................... 1-1
Symbols used in this Guide ........................................ 1-1
Part names and functions........................................... 1-2
FAX-T98 control panel overview ...................................... 1-4
About fax machines .......................................................... 1-7
Fax tones and handshake .......................................... 1-7
ECM (Error Correction Mode)..................................... 1-8
Connections...................................................................... 1-9
Connecting an external telephone.............................. 1-9
Connecting an external telephone answering device
(TAD).................................................................... 1-10
Sequence ............................................................. 1-10
Connections ......................................................... 1-11
Recording outgoing message (OGM)
on an external TAD .......................................... 1-12
Using extension telephones (For U.K. only)......... 1-13
Multi-Line Connections (PABX) ................................ 1-15
If you are Installing the Fax machine to Work
with a PABX ..................................................... 1-15
Custom features on your phone line......................... 1-15
Paper ..................................................................................... 2-1
About paper ...................................................................... 2-1
Handling and using special paper .............................. 2-1
Paper specifications for the paper tray ................... 2-1
How to load paper ...................................................... 2-2
To load paper ......................................................... 2-2
On-Screen Programming .................................................... 3-1
User-friendly programming ............................................... 3-1
Menu table.................................................................. 3-1
Memory Storage ......................................................... 3-1
Navigation keys ................................................................ 3-2
vii
4
5
viii
Initial Setup ........................................................................... 4-1
Getting started .................................................................. 4-1
Setting Tone or Pulse dialling mode ........................... 4-1
Setting the Date and Time .......................................... 4-1
Setting the Station ID.................................................. 4-2
Entering text ........................................................... 4-3
Inserting spaces ..................................................... 4-3
Making corrections ................................................. 4-4
Repeating letters .................................................... 4-4
Special characters and symbols ............................ 4-4
Setting the Beeper Volume......................................... 4-5
Setting the Speaker Volume ....................................... 4-5
Setting the Ring Volume ............................................. 4-5
PABX and TRANSFER............................................... 4-6
Setting PABX.......................................................... 4-6
Setting the Clock Change ........................................... 4-7
Melody Settings ................................................................ 4-8
Setting the Ring Pattern.............................................. 4-8
Setting the Music on Hold........................................... 4-8
Setup Receive ...................................................................... 5-1
Basic receiving operations................................................ 5-1
Choosing the Receive Mode....................................... 5-1
To select or change your Receive Mode ................ 5-2
Setting the Ring Delay ............................................... 5-3
Setting the F/T Ring Time (FAX/TEL mode only) ....... 5-3
Recording the Fax/Tel Outgoing Announcement
(F/T MESSAGE) ..................................................... 5-4
Fax Detect .................................................................. 5-5
Printing a reduced incoming fax ................................. 5-6
Reception into memory............................................... 5-7
Receiving a fax at the end of a conversation.............. 5-7
Advanced receiving operations......................................... 5-8
Operation from extension telephones......................... 5-8
For FAX/TEL mode only ............................................. 5-8
Remote Call Transfer.................................................. 5-9
To transfer a telephone call to the fax machine...... 5-9
Changing Remote Codes ........................................ 5-10
To change Remote Codes.................................... 5-10
Polling ....................................................................... 5-11
Secure Polling ...................................................... 5-11
Setting up Polling Receive.................................... 5-11
Setup for Polling Receive with Secure Code........ 5-12
Setup Delayed Polling Receive ............................ 5-12
Sequential Polling..................................................... 5-13
Telephone Services........................................................ 5-14
Caller ID (Caller IDentification) (U.K. Only) .............. 5-14
Advantages of Caller ID............................................ 5-14
For Business ........................................................ 5-14
At Home ............................................................... 5-14
Set the Caller ID to ON............................................. 5-15
How Does the Caller ID Work?................................. 5-15
The Caller ID Appears on the Display
When Your Telephone Rings ........................... 5-15
The Caller ID is Stored in Your Machine’s
Memory ............................................................ 5-16
Selecting a Caller ID from the Memory
for Call Reply........................................................ 5-17
To Activate Certain Network Services
When Using Call Reply .................................... 5-18
Call Reply to DDI numbers via Caller ID .............. 5-19
Clearing the Caller ID Stored in Memory.............. 5-19
Printing Caller ID List............................................ 5-19
BT Call Sign (For U.K. Only) .................................... 5-20
To enable the machine to work with BT Call Sign
(Only with your external phone) ....................... 5-20
6
Setup Send ........................................................................... 6-1
How to dial........................................................................ 6-1
Manual dialling............................................................ 6-1
Search ........................................................................ 6-1
How to fax......................................................................... 6-2
Automatic transmission .............................................. 6-2
Manual transmission................................................... 6-3
Sending a fax at the end of a conversation ................ 6-4
Basic sending operations ................................................. 6-5
Sending faxes using multiple settings ........................ 6-5
Contrast ...................................................................... 6-5
Fax resolution ............................................................. 6-6
Multiple Resolution Transmission............................... 6-6
Manual and automatic fax redial................................. 6-7
Cancelling a job while scanning,
dialling and sending the document ......................... 6-7
Cancelling a scheduled job......................................... 6-8
Advanced sending operations .......................................... 6-9
Electronic Cover Page................................................ 6-9
Cover Page for Next Fax Only ............................. 6-10
Always send Cover Page ..................................... 6-11
ix
Using a printed Cover Page ................................. 6-11
Composing your own comments .......................... 6-12
Overseas Mode ........................................................6-13
Call Reservation ....................................................... 6-14
Print Sample Call Back Message .........................6-15
Delayed Fax.............................................................. 6-15
Setting up Polled Transmission (Standard) .............. 6-16
Setup for Polling Transmit with Secure Code ...........6-17
Memory Transmission .............................................. 6-18
Out of memory message .......................................... 6-19
Broadcasting............................................................. 6-19
Interrupting Delayed Fax and Polled Transmit jobs ... 6-20
7
8
x
Setup Index for Easy Dialling ............................................. 7-1
Storing Tel-Index Numbers for Index.......................... 7-1
Changing Tel Index Numbers for Index...................... 7-2
Storing Groups............................................................ 7-3
Changing the Numbers for Groups............................. 7-4
When you change a Group name........................... 7-4
When you erase the numbers ................................ 7-4
When you add the numbers to a Group ................. 7-4
Dialling options ................................................................. 7-5
Manual dialling............................................................ 7-5
On Hook Dialling......................................................... 7-5
Search ........................................................................ 7-6
Answering Calls with the Speakerphone .................... 7-6
Mute............................................................................ 7-6
Pause ......................................................................... 7-7
Redial (Tel) ................................................................. 7-7
Redial (Fax) ................................................................ 7-7
Tone or Pulse ............................................................. 7-8
Message Manager ................................................................ 8-1
Message Manager Mode .................................................. 8-1
Setting Up Message Manager .................................... 8-1
Flexible Memory Settings (Message Store)................ 8-2
Setting the Message Store ..................................... 8-3
Recording the Message Manager’s Outgoing Message
(TAD MESSAGE) ................................................... 8-4
Listening to the Outgoing Message (OGM) ............ 8-5
Erasing the Outgoing Message (OGM) .................. 8-5
Activating Message Manager Mode ........................... 8-6
Message Indicator ...................................................... 8-6
What Happens When the Memory Is Full............... 8-7
Playing Voice Messages ............................................ 8-7
Printing a Fax Message.............................................. 8-8
Backup Printing Option............................................... 8-8
Erasing Messages ...................................................... 8-9
To erase voice messages individually.................... 8-9
To erase messages all at once .............................. 8-9
Setting the Maximum Time for Incoming Messages ... 8-10
Setting the Toll Saver ............................................... 8-10
ICM Recording Monitor............................................. 8-11
Recording a Conversation ........................................ 8-11
Fax Forwarding/Paging .................................................. 8-12
Programming a Fax Forwarding Number ................. 8-12
Recording the Paging Outgoing Message (OGM).... 8-13
Programming the Paging Number ............................ 8-13
Remote Retrieval ............................................................ 8-14
Using the Remote Access Code............................... 8-14
Changing the Remote Access Code ........................ 8-15
Remote Control Commands ..................................... 8-16
Retrieving the Memory Status List............................ 8-18
Retrieving Fax Messages ......................................... 8-19
Changing the Fax Forwarding Number .................... 8-20
9
10
11
Printing reports .................................................................... 9-1
Printing reports ................................................................. 9-1
Setting Reports................................................................. 9-1
To Print a Report ........................................................ 9-1
Customizing the Transmission Verification (Xmit)
Report..................................................................... 9-2
Setting the Journal Period .......................................... 9-3
Making copies .................................................................... 10-1
Using the fax machine as a copier ................................. 10-1
Copy operations ............................................................. 10-1
Making a single copy ................................................ 10-2
Copy options: Single or Multiple copies, Sort/Stack,
Reduce/Enlarge.................................................... 10-2
Important information ....................................................... 11-1
Important Safety Instructions.......................................... 11-1
Trademarks .................................................................... 11-4
xi
12
G
S
13
14
xii
Troubleshooting and routine maintenance ..................... 12-1
Troubleshooting ............................................................. 12-1
Error messages ........................................................12-1
Printer Jam or Paper Jam......................................... 12-3
Document Jam ..................................................... 12-3
Paper Jam ............................................................ 12-4
If you are having difficulty with the fax machine ....... 12-6
How to improve print quality ........................................... 12-8
Cleaning the print head ........................................ 12-8
Routine maintenance.................................................... 12-10
Cleaning the scanner.............................................. 12-10
Changing the ribbon ...............................................12-11
Packing and shipping the Fax machine ........................ 12-15
Glossary ............................................................................... G-1
Specifications ...................................................................... S-1
General ............................................................................ S-1
Copy ................................................................................ S-1
Fax .................................................................................. S-2
Index ....................................................................................... I-1
Accessory List ..................................................................... A-1
1
Introduction
Using this Guide
Thank you for buying a Brother fax machine. This fax machine is
simple to use, with LCD screen instructions to guide you through
programming it. You can make the most of the fax machine by taking
a few minutes to read this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.
Bold
Bold typeface identifies specific keys on the fax
machine control panel.
Italics
Italicized typeface emphasizes an important point
or refers you to a related topic.
Courier New Courier New typeface identifies the messages on
the LCD of the Fax machine.
Warnings inform you what to do to avoid possible personal
injury or damage to the machine.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are
not compatible with the fax machine.
INTRODUCTION 1 - 1
Part names and functions
■ Front view
3 Paper Wire
Extension
4 Paper Tray
1 Telephone
Handset
5 Paper Guides
2 Handset
Curled Cord
6 Control Panel
7 Cover Open
Lever
No. Name
Description
1
Telephone Handset
Use this to speak/listen to telephone callers.
2
Handset Curled Cord
To connect the machine and the telephone
handset.
3
Paper Wire Extension
Supports the recording paper.
4
Paper Tray
Load paper here.
5
Paper Guides
Press and slide it to fit the document width.
6
Control Panel
Use the keys and display to control the fax
machine.
7
Cover Open Lever
To open top cover, lift this.
1 - 2 INTRODUCTION
■ Rear view
8 Telephone
Line socket
9 External Telephone
Line socket (Not for the U.K.)
No. Name
Description
8
Telephone Line socket
Plug in the modular plug on the telephone line
here.
9
External Telephone Line
socket
Plug in the modular plug on the external
telephone line here. (Not for the U.K.)
INTRODUCTION 1 - 3
FAX-T98 control panel overview
12
1
11
10
2
3
4 5
6
1 LCD (Liquid Crystal Display)
Displays messages to help you set
up and operate your machine.
2 Stop
Stops a fax, cancels an operation or
exits from Menu mode.
3 Navigation keys:
Menu/Set
Lets you access the menu and
programming mode and store your
settings in your machine.
Resolution
Sets the resolution when you send a
fax or make a copy.
Search/Mute
Lets you look up numbers stored in
Tel-Index.
Volume
Adjust the ring or speaker volume.
Receive Mode
Use to select how your machine will
handle incoming calls.
1 - 4 INTRODUCTION
7
8
9
4 Digital TAD
Lets you activate Message
Manager. Also, notifies you that you
have voice or fax messages in the
memory.
5 Play/Record
Lets you listen to voice messages
and print fax messages stored in
memory. This also lets you record
telephone calls.
6 Erase
Lets you delete voice messages,
fax messages or all messages.
7 MIC (Microphone)
Picks up your voice when you speak
to another party using Speaker
Phone.
8 Dial Pad
Dials phone and fax numbers and
can be used as a keyboard for
entering information into your
machine.
# key lets you switch the dialling
type during a telephone call from
"PULSE" to "TONE".
9 Start/Copy
Starts an operation, such as
sending a fax.
With a document in the ADF: Makes
a copy.
: Redial/Pause
Re-dials the last number called.
Also inserts a pause in autodial
numbers.
A Speaker Phone
Lets you speak to the person at the
other end and dial telephone and
fax numbers without lifting the
handset.
BR
Use this key to gain access to an
outside line and/or to recall the
operator or transfer a call to another
extension when it is connected to a
PABX.
INTRODUCTION 1 - 5
13
14
15
16
17
18
LCD Indicators
C
Ribbon
Informs you of the status of
remaining ribbon. See Changing the
ribbon on page 12-11.
D
Memory
Informs you of the memory status.
: Remaining memory will be
100%-50%.
: Remaining memory will be
49%-25%.
: Remaining memory will be
24%-5%.
: Remaining memory will be
4%-0%.
If flashes and the screen displays
OUT OF MEMORY, you cannot start
an activation which requires
memory. Erase the incoming voice
messages or fax messages stored
in the memory in order to make
additional memory available. See
Erasing Messages on page 8-9.
E
Fax Status
Informs you that the fax
transmission or reception was
successful. This sign will disappear
when you press any key.
1 - 6 INTRODUCTION
F
Fax Status
Informs you that the fax
transmission or reception was
unsuccessful. This sign will
disappear when you press any key.
G
(Message in Memory)
Informs you that the total number of
fax messages (up to 99 messages)
stored in the memory storage.
H
(Message in Memory)
Informs you that the total number of
voice messages (up to 99
messages) stored in Digital TAD.
About fax machines
Fax tones and handshake
When someone is sending a fax, the fax machine sends fax calling
tones (CNG tones). These are quiet, intermittent beeps every
4-seconds. You’ll hear them after you dial and press Start/Copy
and they will continue for about 60 seconds after dialling. During that
time, the sending machine must begin the “handshake” with the
receiving machine.
Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You’ll soon learn to listen for
these quiet beeps each time you answer a phone on your fax line, so
you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud,
chirping sounds. A receiving fax chirps for about 40 seconds over the
phone line, and the LCD shows RECEIVE.
If the fax machine is set to the FAX ONLY mode, it will answer every
call automatically with fax receiving tones. If the other person hangs
up, the fax machine will continue to send the “chirps” for about 40
seconds, and the LCD continues to show RECEIVE. To cancel the
receiving, press Stop.
The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machines “chirps” overlap. This must be for
at least 2 to 4 seconds, so the fax machines can understand how
each is sending and receiving the fax. The handshake cannot begin
until the call is answered, and the CNG tones only last for about 60
seconds after the number is dialed. So it is important for the receiving
machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD)
on your fax line, your TAD will decide the number of rings before
the call is answered.
Pay special attention to the directions for connecting a TAD in
this chapter. (See Connecting an external telephone answering
device (TAD) on page 1-10.)
INTRODUCTION 1 - 7
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to
check a fax transmission while it is in progress. ECM transmissions
are only possible between machines that both have this feature. If
they do, you may send and receive fax messages that are
continuously being checked by the machine.
The fax machine must have enough memory for this feature to work.
1 - 8 INTRODUCTION
Connections
Connecting an external telephone
Your machine is equipped with a handset that you can use as a
regular phone. However you can also connect a separate telephone
to your machine, as shown below.
.
Extension
Telephone
External
Telephone
Whenever this external phone (or TAD) is in use, the screen displays
EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.
To disconnect the call on the external phone and switch to the fax,
lift the handset and press Speaker Phone.
INTRODUCTION 1 - 9
Connecting an external telephone answering
device (TAD)
Sequence
You may choose to connect an answering device. However, when
you have an external TAD on the same telephone line as the
machine, the TAD answers all calls and the machine “listens” for fax
calling (CNG) tones. If it hears them, the machine takes over the call
and receives the fax. If it doesn’t hear CNG tones, the machine lets
the TAD continue playing your outgoing message so your caller can
leave you a voice message.
The TAD must answer within four rings (the recommended setting is
two rings). The machine cannot hear CNG tones until the TAD has
answered the call, and with four rings there are only 8 to 10 seconds
of CNG tones left for the fax “handshake”. Make sure you carefully
follow the instructions in this guide for recording your outgoing
message. We do not recommend using the toll saver feature on your
external answering machine if it exceeds five rings.
If you do not receive all your faxes, reduce the Ring Delay
setting on your external TAD.
1 - 10 INTRODUCTION
Do not connect a TAD elsewhere on the same phone line
(unless you have the Distinctive Ring service).
TAD
TAD
Connections
The external TAD must be connected as shown above.
1 Set your external TAD to one or two rings. (The machine’s Ring
Delay setting does not apply.)
2 Record the outgoing message on your external TAD.
3 Set the TAD to answer calls.
4 Set the Receive Mode to TAD:MSG MGR.
(See Choosing the Receive Mode on page 5-1.)
INTRODUCTION 1 - 11
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up
the ways to handle both manual and automatic fax reception.
1 Record 5 seconds of silence at the beginning of your message.
(This allows the fax machine time to listen for the fax CNG tones
of automatic transmissions before they stop.)
2 Limit your message to 20 seconds.
3 End your 20-second message by giving your Fax Receive Code
for people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing
51 and Start.”
We recommend beginning your OGM with an initial 5-second
silence because the fax machine cannot hear fax tones over a
resonant or loud voice. You may try omitting this pause, but if the
fax machine has trouble receiving, then you must re-record the
OGM to include it.
1 - 12 INTRODUCTION
Using extension telephones (For U.K. only)
It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line,
in addition to your machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to
why this arrangement will cause unsatisfactory service, the most
obvious of which is inadvertent interruption of a facsimile
transmission by someone picking up an extension telephone in order
to make an outgoing call. Additionally, fax receive may not operate
reliably in such a simple configuration.
This machine may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension
devices are connected “downstream” of your machine, in a
master/slave configuration. In such a configuration, this machine can
always detect whether a telephone is in use, thus it will not attempt
to seize the line during that time. This is known as “telephone
off-hook detection.”
INTRODUCTION 1 - 13
The inadvisable configuration is shown in figure 1 below, and the
recommended master/slave configuration is shown in figure 2.
This new connection configuration can be arranged by contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer
or a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be
inserted into the modular socket of the white “T”-shaped connector
provided as part of the line cord assembly.
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
INADVISABLE CONNECTION OF EXTENSION SOCKETS
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 2.
1 - 14 INTRODUCTION
Multi-Line Connections (PABX)
Most offices use a central telephone system. While it is often
relatively simple to connect the machine to a key system or a PABX
(Private Automatic Branch Exchange), we suggest that you contact
the company that installed your telephone system and ask them to
connect the Fax machine for you. It is advisable to have a separate
line for the Fax machine. You can then leave the Fax machine in FAX
ONLY mode to receive faxes any time of day or night.
If the Fax machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This
prevents the unit from being activated each time a telephone call is
received.
As with all fax units, this machine must be connected to a two
wire system. If your line has more than two wires, proper
connection of the Fax machine cannot be made.
If you are Installing the Fax machine to Work with a PABX
1
2
It is not guaranteed that the unit will operate correctly under all
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.
If all incoming calls will be answered by a switchboard operator,
it is recommended that the Receive Mode be set to MANUAL. All
incoming calls should initially be regarded as telephone calls.
Custom features on your phone line
If you have Voice Mail, Call Waiting, RingMaster, an answering
service, an alarm system or other custom feature on one phone line
it may create a problem with the operation of your fax machine. (See
Custom features on a single line. on page 12-7.)
INTRODUCTION 1 - 15
2
Paper
About paper
Handling and using special paper
■ Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.
Paper specifications for the paper tray
Size:
A4
Weight:
64 to 90 g/m2
Thickness:
0.08 to 0.10 mm
Capacity:
up to 30 sheets
The fax machine can only scan an image 208 mm wide,
regardless of how wide the paper is.
Do not use paper:
■ that is extremely shiny or highly textured
■ that is previously printed by a printer
■ that cannot be arranged uniformly when stacked
■ that is made with a short grain
2 - 1 PAPER
How to load paper
To load paper
1
Fan the stack of paper well to avoid paper jams and mis-feeds.
Tap the stack of paper
so the edges are even.
2
Gently insert the paper.
The side to be printed on must be face down.
e d iS
tnirP
Paper
PAPER 2 - 2
3
On-Screen Programming
User-friendly programming
The fax machine is designed to be easy to use with LCD on-screen
programming using the navigation key. User-friendly programming
helps you take full advantage of all the menu selections the fax
machine has to offer.
Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program the fax
machine. All you need to do is follow the instructions as they guide
you through the menu selections and programming options.
Menu table
You can probably program the fax machine without the User’s Guide.
But to help you understand the menu selections and options that are
found in the fax machine programs, use the Menu table on page 3-4.
You can program the fax machine by pressing Menu/Set
followed by the menu numbers.
For example to set RESOLUTION to FINE:
or
to select FINE.
Press Menu/Set, 3, 4 and
Press Menu/Set.
Memory Storage
If there is a power failure, you will not lose your menu settings
because they are stored permanently. Temporary settings (such as
Contrast, Overseas Mode, and so on) will be lost. You may also have
to reset the date and time.
3 - 1 ON-SCREEN PROGRAMMING
Navigation keys
* Access the menu
* Go to the next menu level
* Accept an option
* Scroll through the current
menu level
* Exit the menu
You can access the menu mode by pressing Menu/Set.
When you enter the menu, the LCD
ENTER NO. & SET
scrolls.
Press 1 for Initial Setup menu
—OR—
Press 2 for Setup Receive menu
—OR—
Press 3 for Setup Send menu
—OR—
Press 4 for Cancel Job menu
—OR—
Press 5 for Interrupt menu
—OR—
Press 6 for Set Index menu
—OR—
Press 7 for Print Reports menu
—OR—
Press 8 for Setup TAD menu
—OR—
Press 9 for Setup Melody menu
—OR—
Press 0 for Miscellaneous menu
1.INITIAL SETUP
2.SETUP RECEIVE
3.SETUP SEND
4.CANCEL JOB
5.INTERRUPT
6.SET INDEX
7.PRINT REPORTS
8.SETUP TAD
9.SETUP MELODY
0.MISCELLANEOUS
ON-SCREEN PROGRAMMING 3 - 2
You can scroll more quickly through each menu level by pressing the
arrow keys
or
. You can then select an option by pressing
Menu/Set when that option appears on the LCD.
Then the LCD shows the next menu level.
Press
or
to scroll to your next menu selection.
Press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.
Use
to scroll backward if you passed your choices or want
to save keystrokes.
3 - 3 ON-SCREEN PROGRAMMING
To access the menu, press
Menu/Set.
Press the Menu numbers.
(ex. Press 1, 1 for Tone/Pulse)
—OR—
to select
to select
to accept
to
exit
Main Menu
Menu Selections
Options
Descriptions
1. INITIAL SETUP
1. TONE/PULSE
TONE
PULSE
Selects the dialling mode.
4-1
2. DATE/TIME
—
Enter date and time for
LCD display and to print on
transmissions.
4-1
3. STATION ID
—
Program the name, fax
number and telephone
number to appear on each
transmitted page.
4-2
4. BEEPER
OFF
LOW
HIGH
Adjust the volume level of
the beeps when you press
a key, an error occurs or a
document is sent or
received.
4-5
5.PBX
ON
OFF
Turn on this function if the
machine is connected to
PABX (Private Automatic
Branch Exchange.)
4-6
6.CLOCK CHANGE
SUMMER
WINTER
Adjusts the fax machine’s
clock by one hour for
summer/winter time.
4-7
1. RING DELAY
RING DELAY
TOLL SAVER
Sets the number of rings
before your machine
answers in FAX/TEL, FAX
ONLY or TAD (Message
Manager) mode.
You can set Toll Saver
feature.
5-3
2. F/T RING TIME
70
40
30
20
Sets the time for “FAX/TEL
pseudo-ring” in FAX/TEL
(F/T) Mode.
5-3
3. FAX DETECT
ON
SEMI
OFF
Receive fax messages
without pressing the
Start/Copy key.
5-5
2. SETUP RECEIVE
Page
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING 3 - 4
To access the menu, press
Menu/Set.
Press the Menu numbers.
(ex. Press 1, 1 for Tone/Pulse)
—OR—
to select
to select
to accept
to
exit
Main Menu
Menu Selections
Options
Descriptions
2. SETUP RECEIVE
(Continued)
4. REMOTE CODE
ON
( 51, #51,
OFF
Enter code to activate or
deactivate machine from a
remote location or to
transfer voice call from
cordless phone to your
machine.
3. SETUP SEND
81)
Page
5-10
5. REDUCTION
AUTO
100%
93%
87%
75%
Reduces size of image.
5-6
6.MEM.RECEIVE
ON
OFF
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
5-7
7. POLLING RX
STANDARD
SECURE
TIMER
Sets up your machine to
poll another fax machine.
5-11
1. COVERPG SETUP
NEXT FAX ONLY
ON
OFF
PRINT SAMPLE
Automatically sends a
programmable cover page
or prints a sample
coverpage.
6-9
2. COVERPAGE
NOTE
—
Program a customized
message for fax cover
page.
6-9
3. CONTRAST
AUTO
LIGHT
DARK
Change the lightness or
darkness of a fax you are
sending.
6-5
4. RESOLUTION
STANDARD
FINE
S.FINE
PHOTO
Allows you to change
resolutions page by page.
6-6
5. OVERSEAS MODE
ON
OFF
Special setting for
international
transmissions.
6-13
6. CALL RESERVE
ON
OFF
PRINT SAMPLE
You can send a fax, then
speak or print a sample call
back message.
6-14
The factory setting (option) is shown in bold.
3 - 5 ON-SCREEN PROGRAMMING
To access the menu, press
Menu/Set.
Press the Menu numbers.
(ex. Press 1, 1 for Tone/Pulse)
—OR—
to select
to select
to accept
to
exit
Main Menu
Menu Selections
Options
Descriptions
3. SETUP SEND
(Continued)
7. DELAYED FAX
—
Set your machine to send
your documents later.
6-15
8. POLLED TX
STANDARD
SECURE
Set up your machine with a
document to be retrieved
by another fax machine.
6-16
9. MEMORY TX
NEXT FAX ONLY
ON
OFF
You can send faxes from
memory.
6-18
4. CANCEL JOB
—
—
Cancel a delayed fax or
polling job.
6-7
5. INTERRUPT
—
—
Send a fax now, even if
you have your machine set
to send a fax later, or if you
have it set for Polling.
6-20
6. SET INDEX
1. SET TEL. INDEX
—
You can store
names/numbers for up to
100 locations.
7-1
2. CHANGE INDEX
—
Change names/numbers
of Tel Index.
7-2
3. SETUP GROUPS
—
Set up a Group number for
broadcasting.
7-3
4.CHANGE GROUP
—
Change a Group number.
7-4
1. HELP LIST
—
9-1
2. XMIT REPORT
ON
OFF
Print lists and reports of
activity.
3. FAX JOURNAL
PRINT JOURNAL
JOURNAL PERIOD
9-3
4. TEL.INDEX
—
9-1
5. USER SETTINGS
—
9-1
6. MEMORY STATUS
—
9-1
7. PRINT REPORTS
Page
9-2
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING 3 - 6
To access the menu, press
Menu/Set.
Press the Menu numbers.
(ex. Press 1, 1 for Tone/Pulse)
—OR—
to select
to select
to accept
to
exit
Main Menu
Menu Selections
Options
Descriptions
8. SETUP TAD
1. MESSAGE STORE
DOC:ON
DOC:OFF
VOICE:ON
VOICE:EXT
VOICE:OFF
Select if memory will store
fax, voice or both.
Page
8-3
2. BACKUP PRINT
ON
OFF
Automatically prints a copy
of faxes received into
memory.
8-8
3. OGM
TAD MESSAGE
F/T MESSAGE
PAGING MSG.
Select/Record outgoing
message.
8-4
4. ICM MAX.TIME
35-60 seconds
(20-60 seconds
for Ireland)
Select maximum length of
incoming messages.
8-10
5. ICM
REC.MONITR
ON
OFF
Select ON or OFF for voice
messages as they come
in.
8-11
6. FAX
FWD/PAGING
OFF
FAX FORWARD
PAGING
Set fax machine to forward
fax/message—OR—to call
your pager.
8-12
7. REMOTE ACCESS
---
Set code for retrieving
messages.
8-15
The factory setting (option) is shown in bold.
3 - 7 ON-SCREEN PROGRAMMING
To access the menu, press
Menu/Set.
Press the Menu numbers.
(ex. Press 1, 1 for Tone/Pulse)
—OR—
to select
to select
to accept
to
exit
Main Menu
Menu Selections
Options
Descriptions
9. SETUP MELODY
1. RING PATTERN
SIGNAL
MELODY1
MELODY2
MELODY3
MELODY4
Selects ring pattern.
4-8
2. MUSIC ON HOLD
OFF
MELODY1
MELODY2
MELODY3
MELODY4
Selects the music type or
sets to off the music on
hold.
4-8
1. CALLER ID
(U.K. Only)
ON
OFF
DISPLAY ID
PRINT REPORT
View and dial back, or print
a list of the last 30 Caller
IDs stored in memory.
5-15
2. BT CALL SIGN
(U.K. Only)
ON
OFF
Use with BT Call Sign.
5-20
0. MISCELLANEOUS
Page
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING 3 - 8
4
Initial Setup
Getting started
Setting Tone or Pulse dialling mode
Your machine comes set for Tone dialling service (multi-frequency).
If you have Pulse dialling service (rotary), you need to change the
dialling mode.
1 Press Menu/Set, 1, 1.
1.TONE/PULSE
2 Press or to select PULSE (or
TONE).
Press Menu/Set.
3 Press Stop.
Setting the Date and Time
The fax machine displays the date and time, and if you set up the Station
ID it prints on every fax you send. If there is a power failure, you may
have to reset the date and time. All other settings will not be affected.
1 Press Menu/Set, 1, 2.
2.DATE/TIME
2 Enter the last two digits of the year.
Press Menu/Set.
3 Enter two digits for the month.
Press Menu/Set.
(For example, enter 09 for September, or 10 for October.)
4 Enter two digits for the day.
Press Menu/Set.
(For example, enter 06.)
5 Enter the time in 24-Hour format.
Press Menu/Set.
(For example, enter 15:25 for 3:25 P.M.)
6 Press Stop.
The LCD now shows the date and time you set whenever the fax
machine is in Standby mode.
4 - 1 INITIAL SETUP
Setting the Station ID
You should store your name or company name and fax number to be
printed on all fax pages that you send.
It is important that you enter the fax and telephone numbers in the
internationally standardised format, i.e. in accordance with the
following strict sequence:
■ The “+” (plus) character (by pressing
key)
■ Your Country Code (e.g. “44” for the United Kingdom, “41” for
Switzerland)
■ Your local area code minus any leading “0” (“9” in Spain)
■ A space
■ Your number on the local exchange, using spaces to aid
readability as appropriate.
As an example, if the machine is installed in the United Kingdom and
the same line is to be used for both fax and voice calls, and your
national telephone number is 0161-444 5555, then you must set the
fax and telephone number parts of your station ID as: +44 161444
5555.
1 Press Menu/Set, 1, 3.
3.STATION ID
2 Enter your fax number (up to 20
digits).
Press Menu/Set.
You cannot enter a hyphen.
3
Enter your telephone number (up to 20 digits).
Press Menu/Set.
(If your telephone number and fax number are the same, enter
the same number again).
The telephone number will appear on cover pages you send.
INITIAL SETUP 4 - 2
4
5
Use the dial pad to enter your name (up to 20 characters).
Press Menu/Set.
(See Entering text below.)
Press Stop.
The LCD will show the date and time.
If the Station ID has already been programmed, the LCD will ask
you to press 1 to make a change or 2 to exit without changing.
Entering text
When you are setting certain functions, such as the Station ID, you
may need to type text into the fax machine. Most number keys have
do
three or four letters printed below them. The keys for 0, # and
not have printed letters because they are used for special
characters.
By pressing the appropriate number key repeatedly, you can access
the character you want.
Press Key
one time
two times
three times
four times
2
A
B
C
2
3
D
E
F
3
4
G
H
I
4
5
J
K
L
5
6
M
N
O
6
7
P
Q
R
S
8
T
U
V
8
9
W
X
Y
Z
Inserting spaces
To enter a space, press
4 - 3 INITIAL SETUP
twice.
Making corrections
If you entered a letter incorrectly and want to change it, press
to
move the cursor after the last correct letter. Then press Stop. All the
letters above and to the right of the cursor will be deleted. Re-enter
the correct characters. You can also back up and type over incorrect
letters.
Repeating letters
If you need to enter a character that is on the same key as the
previous character, press
to move the cursor to the right.
Special characters and symbols
Press , # or 0, and then press
or
to move the cursor under
the special character or symbol you want. Then press Menu/Set to
select it.
Press
for
(space) ! " # $ % & ’ ( )
Press #
for
:;<=>?@[]^_
Press 0
for
ÄËÖÜÀÇÈÉ0
+,-./
INITIAL SETUP 4 - 4
Setting the Beeper Volume
You can change the beeper volume. The default (original) setting is
LOW. When the beeper is on, the fax machine beeps every time you
press a key or make a mistake and when a fax is being sent or
received.
1 Press Menu/Set, 1, 4.
4.BEEPER
(LOW, HIGH or OFF)
2 Press or to select your
option.
3 When the LCD shows the option you want.
Press Menu/Set.
4 Press Stop.
Setting the Speaker Volume
You can adjust the speaker volume. Press Speaker Phone before
you can adjust the volume. Press
then press
or
to adjust
the volume level. The display shows the setting you are choosing.
Each key press change the volume to the next setting. The new
setting will remain until you change it again.
You can adjust the speaker volume while you are listening to
your OGM (Outgoing Message) and ICMs (incoming messages).
If you turn Incoming Recording Monitor to OFF (Menu/Set, 8, 5),
the Speaker for screening calls will be disabled and you won’t
hear callers leaving messages. The volume for other operations
can still be controlled using
.
Setting the Ring Volume
You can adjust the ring volume when your machine is idle. You can
select a ring volume level or press until the ring is off.
Press
then press
or
to adjust the volume level. With each
key press, your machine rings so you can hear the current setting
and the screen displays the setting you are choosing. Each key press
changes the volume to the next setting. The new setting will remain
until you change it again.
4 - 5 INITIAL SETUP
PABX and TRANSFER
The machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However, many offices use a
central telephone system or Private Automatic Branch Exchange
(PABX). Your fax can be connected to most types of PABX. The
recall facility on the machine supports timed break recall only (TBR),
PABXs normally can work with this for gaining access to an outside
line, or for transferring a call to another extension: The feature works
when the R key is pressed.
Setting PABX
If your machine is connected to a PABX system, set PBX:ON. If not,
set OFF.
1 Press Menu/Set, 1, 5.
5.PBX
2 Press or to select ON (or
OFF).
3 Press Menu/Set.
4 Press Stop.
You can program an R keypress as part of a number stored in
a Tel-Index location. When programming the Tel-Index number
(Function menu 6-1) press R first (the screen displays “!”), then
enter the telephone number. If you do this, you do not need to
press R each time before you dial using a Tel-Index location.
(See Storing Tel-Index Numbers for Index on page 7-1.)
However, if PABX is set to OFF, you can’t use the Tel-Index
location that an R keypress is programmed into.
INITIAL SETUP 4 - 6
Setting the Clock Change
You can easily let the machine's clock gain or lose one hour by using
this feature.
1 Press Menu/Set, 1, 6.
6.CLOCK CHANGE
2 Press or to select TO
SUMMER TIME ? or TO WINTER
TIME ?.
3 Press Menu/Set.
4 Press 1 to change to Winter Time or Summer Time.
—OR—
Press 2 to exit without changing.
4 - 7 INITIAL SETUP
Melody Settings
Setting the Ring Pattern
You can select a ring pattern from signal (regular ring pattern) or 4
types of melody.
The default setting is SIGNAL.
1 Press Menu/Set, 9, 1.
1.RING PATTERN
2
3
Press
or
to select SIGNAL,
MELODY1, MELODY2, MELODY3 or
MELODY4 and press Menu/Set.
Press Stop.
Even if you select a melody for rings, F/T pseudo-ring cannot be
changed to the melody.
Setting the Music on Hold
You can select the music on hold. You can also set the music to OFF.
1 Press Menu/Set, 9, 2.
2 Press or to select MELODY1, MELODY2, MELODY3,
MELODY4 or OFF.
Press Menu/Set.
3 Press Stop.
INITIAL SETUP 4 - 8
5
Setup Receive
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for the fax machine. You can
choose the mode that best suits your needs.
LCD
How it works
When to use it
FAX ONLY
(automatic receive)
The fax machine
automatically answers
every call as a fax.
For dedicated fax lines.
FAX/TEL*
(fax and telephone)
The fax machine controls
the line and
automatically answers
every call. If the call is a
fax it will receive the fax.
If the call is not a fax it will
ring (pseudo/double ring)
for you to pick up the call.
Use this mode if you expect to receive lots of fax
messages and few telephone calls. You cannot
have an answering machine on the same line, even
if it is on a separate wall socket on the same line.
You cannot use the telephone company’s Voice
Mail in this mode.
MANUAL
(manual receive)
You control the phone
line and must answer
every call yourself.
Use this mode when you are using a computer
modem on the same line or if you don’t receive
many fax messages or with Distinctive Ring.
If you hear fax tones, wait until the machine takes
over the call, then hang up. (See Fax Detect on
page 5-5.)
TAD:MSG MGR
The fax machine
automatically answers
every call. The
messages are stored in
order on a first come first
served basis.
Use this mode to record voice or fax messages into
the machine’s memory. (See Message Manager on
page 8-1.)
* In FAX/TEL mode you must set the Ring Delay and F/T Ring Time.
If you have extension phones on the line, keep the Ring Delay set to
4 rings.
5 - 1 SETUP RECEIVE
12/11 10:38
TAD
MNL : MANUAL
FAX : FAX ONLY
F/T : FAX/TEL
TAD : MSG MGR
Current
Answer Mode
12/11 10:38
TAD
To select or change your Receive Mode
1 Press Receive Mode.
The screen displays your current
selection. The options are:
FAX ONLY
FAX/TEL
MANUAL
2
Continue to press Receive Mode until your new selection
appears. After 2 seconds, the screen returns to the date and
time display, along with your new Mode setting.
To switch TAD Mode ON or OFF
press (Digital TAD button). This
overrides the setting chosen with the
Mode key, so the display shows:
TAD:MSG MGR
SETUP RECEIVE 5 - 2
Setting the Ring Delay
The Ring Delay sets the number of times the fax machine rings
before it answers in FAX ONLY, FAX/TEL or TAD mode.
1 Press Menu/Set, 2, 1.
1.RING DELAY
2 Press or to select RING
DELAY.
Press Menu/Set.
3 Press Stop.
When Toll Saver is ON, it overrides your Ring Delay setting. Toll
Saver must be off for the machine to operate using your Ring
Delay setting. (See Setting the Toll Saver on page 8-10.)
Setting the F/T Ring Time (FAX/TEL mode only)
If you set the Receive Mode to FAX/TEL, you’ll need to decide how
long the fax machine will signal you with its special pseudo/double-ring
when you have a voice call. (If it’s a fax call, the fax machine prints the
fax.) This ringing happens after the initial ringing from the phone
company. Only the fax machine rings (for 20, 30, 40 or 70 seconds)
and no other phones on the same line will ring with the special
pseudo/double-ring. However, you can answer the call on any
extension phone (in a separate wall socket) on the same line as the
fax machine. (See Operation from extension telephones on page 5-8.)
1 Press Menu/Set, 2, 2.
2.F/T RING TIME
2 Press or to select how long
the fax machine will ring to alert you
that you have a voice call.
Press Menu/Set.
3 Press Stop.
Even if the caller hangs up during the pseudo/double-ringing,
the fax machine will continue to ring for the set time.
5 - 3 SETUP RECEIVE
Recording the Fax/Tel Outgoing Announcement
(F/T MESSAGE)
This is the announcement played by your machine (not an external
TAD) when someone calls and your machine is set to F/T mode.
Although callers hear your announcement, they cannot leave a
message.
1 Press Menu/Set, 8, 3.
2 Press or to select F/T MESSAGE, and press Menu/Set.
3 Press or to select RECORD MSG and press Menu/Set,
then pick up the handset to record a message (up to 20
seconds).
4 Replace the handset. Your announcement is played.
5 Press Stop to exit.
It is not necessary to have an outgoing message. The F/T mode
will work fine without one. It is only to help the caller understand
the status of your machine.
For example, you can leave a message that says:
“Hello, please wait, we are trying to connect you. If you wish to send
a fax, please wait until you hear a fax tone and press the Start key,
5 1 (your three-digit Fax Receive Code) and press the
or, press
Start key.” See Erasing the Outgoing Message (OGM) on page 8-5
for directions on how to erase the announcement.
SETUP RECEIVE 5 - 4
Fax Detect
When you use this feature, you don’t have to press Start/Copy or
the Fax Receive Code
5 1 when you answer a fax call. Selecting
ON allows the fax machine to receive fax calls automatically, even if
you lift the handset of an extension or external phone. When you see
RECEIVE on the LCD or when you hear “chirps” through the handset
of an extension phone connected to another wall socket, just replace
the handset and the fax machine will do the rest. SEMI lets the
machine receive the call only if you’ve answered it at the fax
machine. Selecting OFF means you’ll have to activate the fax
machine yourself by lifting the handset of the machine or an external
phone, and then press Start/Copy on the fax machine—OR—by
5 1 if you are not at the fax machine. (See Operation
pressing
from extension telephones on page 5-8.)
If this feature is set to ON, but the fax machine doesn’t connect
a fax call when you lift a phone handset, press the Fax Receive
5 1.
code
At the fax machine lift the handset, and then press Start/Copy.
1
2
3
Press Menu/Set, 2, 3.
Use
or
to select ON, SEMI or
OFF.
Press Menu/Set.
Press Stop.
5 - 5 SETUP RECEIVE
3.FAX DETECT
Printing a reduced incoming fax
If you choose AUTO, the fax machine automatically reduces an
incoming fax to fit on one page of A4, regardless of the paper size of
the document.
1
2
3
Press Menu/Set, 2, 5.
5.REDUCTION
Use
or
to select the reduction
ratio you want–AUTO, 100%, 93%,
87%, or 75%. Choose 100% if you don’t want a reduction.
Press Menu/Set.
Press Stop.
■ If you receive faxes that are split onto two pages, turn on this
setting.
■ When you use Auto Reduction to reduce incoming
documents to fit on one page of recording paper, you can do
so only as long as the original document is not longer than
35 cm. If the original is longer than 35 cm, the data will not
be reduced and will carry over to print on a second page.
■ When you use Auto Reduction and you receive an incoming
document that is smaller than your recording paper, no
reduction will take place, and you will get the same size
recorded as the original.
SETUP RECEIVE 5 - 6
Reception into memory
As soon as the paper tray becomes empty during fax reception, the
screen will display CHECK PAPER; please put some paper in the
paper tray. (See Quick Setup Guide.)
If the Memory Receive is set to ON
If sufficient memory is available, the current fax reception will
continue and remaining pages will be stored in memory. Subsequent
incoming faxes will also be stored into memory until the memory
becomes full, following which no further incoming fax calls will be
answered automatically. To print all the faxes stored in memory,
insert paper into the paper tray.
If the Memory Receive is set to OFF
If sufficient memory is available, the current fax reception will
continue and remaining pages will be stored in memory, subject to
available memory. Subsequent incoming faxes will not be answered
automatically until fresh paper is put in the paper tray.
1 Press Menu/Set, 2, 6.
6.MEM.RECEIVE
2 Use or to select ON (or OFF).
Press Menu/Set.
3 Press Stop.
Receiving a fax at the end of a conversation
At the end of a conversation you can ask the other party to fax you
information before you both hang up.
1
2
3
Ask the other party to place the document in their machine and
to press the start key. Tell the other party to wait until the fax
machine sends receiving tones (chirps) before hanging up.
When you hear the other machine’s CNG tones (beeps), press
Start/Copy.
The LCD shows:
RECEIVE
Replace the handset.
5 - 7 SETUP RECEIVE
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension telephone, or an external
telephone into the correct socket (See Connections on page 1-9.),
you can make the fax machine take the call by using the Fax Receive
5 1, the fax
Code. When you press the Fax Receive Code
machine starts to receive a fax.
(See Fax Detect on page 5-5.)
If the fax machine answers a voice call and pseudo/double-rings for
you to take over, use the Telephone Answer Code # 5 1 to take the
call at an extension phone. (See Setting the F/T Ring Time (FAX/TEL
mode only) on page 5-3.)
If you answer a call and no one is on the line, you should assume that
you’re receiving a manual fax.
■ At an extension phone (on a separate telephone wall socket,
5 1, wait for fax-receiving tones (chirps), and then hang
press
up.
■ At an external phone (connected to the correct socket), press
5 1 and wait for the phone to be disconnected before you
hang up (the LCD shows RECEIVE).
Your caller will have to press Start to send the fax.
For FAX/TEL mode only
When the fax machine is in FAX/TEL mode, it will use the F/T Ring
Time (pseudo/double-ringing) to alert you to pick up a voice call.
If you’re at an extension or external phone, you’ll need to lift the
handset during the F/T Ring Time and then press # 5 1 between the
double rings. If no one is on the line, or if someone wants to send you
5 1.
a fax, send the call back to the fax machine by pressing
SETUP RECEIVE 5 - 8
Remote Call Transfer
In order to set the Fax Receive, you should first set Menu/Set, 2, 4
REMOTE CODE to ON. (See Changing Remote Codes on page
5-10.)
This function works when you receive the incoming Voice call at the
remote DECT cordless phone externally connected to the fax
machine. (See Connecting an external telephone on page 1-9.) You
can transfer voice call to the fax machine. But you cannot transfer the
incoming voice call from the fax machine to the DECT cordless
phone.
To transfer a telephone call to the fax machine
When you pick up the voice call at the remote DECT cordless phone
and would like to transfer it to the fax machine,
1 Press DECT Activation Code 8 1 at remote cordless phone.
2 The fax machine rings (pseudo-ring same as current F/T ring)
and the display shows “PICK UP PHONE”.
3 Pick up the handset.
—OR—
Just press Speaker Phone at the fax machine in order to
transfer the voice call to the fax machine.
Don’t hang up the call from the cordless phone until the voice
call has been transferred to the fax machine. You will know
when this is because you will no longer be able to hear or talk to
the caller via the cordless phone. If you do not wait until this
point before hanging up from the cordless phone, the call will be
lost.
If nobody answers at the fax machine, pseudo-ringing stops after 30
seconds. In that case, it may still be possible to speak with the caller
from the cordless phone. Speech between the fax machine and the
cordless phone (= intercom) is not possible.
5 - 9 SETUP RECEIVE
Changing Remote Codes
Remote Codes might not work with some telephone systems. The
5 1. The preset Telephone Answer
preset Fax Receive Code is
8 1.
Code is # 5 1. The preset DECT Activation Code is
If you are always disconnected when accessing your external
51
TAD remotely, try changing the Fax Receive Code from
to # # # and the Telephone Answer Code from # 5 1 to 1 1 1.
You cannot use the same number for the Fax Receive Code and
the Telephone Answer Code.
To change Remote Codes
1 Press Menu/Set, 2, 4.
2
3
4
5
6
Press
or
to select ON (or OFF), and press Menu/Set when
the screen displays the setting you want.
If you want to, enter a new Fax Receive Code, then press
Menu/Set.
If you want to, enter a new Telephone Answer Code, then press
Menu/Set.
If you want to, enter a new DECT Activation Code, then press
Menu/Set.
Press Stop to exit.
SETUP RECEIVE 5 - 10
Polling
Polling is the process of retrieving faxes from another fax machine.
You can use the fax machine to ‘poll’ other machines, or you can
have someone poll the fax machine.
Everyone who is involved in Polling needs to set up their fax
machines for Polling. When someone polls the fax machine to
receive a fax, they pay for the call. If you poll someone’s fax machine
to receive a fax, you pay for the call.
Some fax machines do not respond to the Polling feature.
Secure Polling
Secure Polling is a way to keep your documents and others from
falling into the wrong hands while the machine is set up for polling.
You can use Secure Polling only with another Brother fax machine.
Anyone who polls to receive a fax must enter the polling secure code.
Setting up Polling Receive
Polling Receive is when you call another fax machine to receive a fax
from it.
1 Press Menu/Set, 2, 7.
7.POLLING RX
2 Press or to select
STANDARD.
Press Menu/Set.
3 Enter the fax number you are polling. Press Start/Copy.
5 - 11 SETUP RECEIVE
Setup for Polling Receive with Secure Code
You need to make sure you are using the same secure code as the
other party.
1 Press Menu/Set, 2, 7.
2 Press or to select SECURE.
Press Menu/Set.
3 Enter a four-digit secure code.
This is the same as the security code of the fax machine you are
polling.
4 Press Menu/Set.
5 Enter the fax number you are polling.
6 Press Start/Copy.
Setup Delayed Polling Receive
You can set the machine to begin Polling Receive at a later time.
1 Press Menu/Set, 2, 7.
2 Press or to select TIMER.
Press Menu/Set.
3 The screen prompts you to enter the time you want to begin
polling.
4 Enter the time (in 24-hour format) you want to begin polling.
For example, enter 21:45 for 9:45 PM.
5 Press Menu/Set.
6 The screen prompts you to enter the fax number you are polling
and then to press Start/Copy.
The machine makes the polling call at the time you entered.
You can set up only one Delayed Polling.
SETUP RECEIVE 5 - 12
Sequential Polling
Your machine can request documents from several fax units in a
single operation. You just specify several destinations in Step 4.
Afterward, a Sequential Polling Report will be printed.
1 Press Menu/Set, 2, 7. The screen
POLLING:STANDARD
SELECT ↑ ↓ & SET
displays.
2
3
4
5
6
Press
or
to choose
STANDARD, SECURE or TIMER, and press Menu/Set when the
screen displays the setting you want.
If you selected STANDARD, go to step 4.
■ If you selected SECURE, enter a four-digit number and press
Menu/Set, and then go to step 4.
■ If you selected TIMER, enter the time (in 24-hour format) you
want to begin polling and press Menu/Set, and then go to
step 4.
Press Search/Mute. Then, select the destination by pressing
or
and press Menu/Set.
Repeat Step 4 to enter the next number.
Press Start/Copy.
Your machine polls each number in turn for a document.
5 - 13 SETUP RECEIVE
Telephone Services
Your FAX supports the Caller ID and BT Call Sign (For U.K. Only)
telephone services offered by some telephone companies.
Caller ID (Caller IDentification) (U.K. Only)
Caller ID is a telephone service that allows the subscriber to see a
display of the caller’s phone number as the telephone rings. It is a
fast way to screen your calls. You can respond quickly to calls you
missed, because Caller IDs are received and stored in your
machine’s memory. In addition to the standard Caller ID features,
you can select a Caller ID and have your machine dial the number
for you.
■ To get the Caller ID Service: apply for the Caller ID service
at your local telephone company, if available.
■ To PABX Users:
Calling line identification signals are not generally delivered
to your Brother fax machine if it is connected behind a
private automatic branch exchange (PABX) system or other
call routing device.
Advantages of Caller ID
For Business
All businesses profit from a quicker response to customer calls.
At Home
Residential customers can protect themselves from unwanted calls
by seeing the callers name or number before they answer.
SETUP RECEIVE 5 - 14
Set the Caller ID to ON
If you have BT Caller ID on your line, then this function should be set
to ON to display the caller’s phone number on the fax LCD as the
telephone rings.
1 Press Menu/Set, 0, 1.
1.CALLER ID
2 Press or to choose ON (or
OFF).
Press Menu/Set.
3 Press Stop.
How Does the Caller ID Work?
The Caller ID Appears on the Display When Your
Telephone Rings
As your telephone rings, the screen displays the caller’s phone
number. If the callers name is stored in your machine as a Speed
Dial, or One Touch dial, the callers name will be displayed. Once you
pick up the handset, the caller’s ID disappears. TELEPHONE/FAX will
appear on the display.
■ If # UNAVAILABLE appears on the display, it means that the
call came from outside your caller ID service area. *
■ If # WITHHELD appears on the display, it means the caller
intentionally blocked the transmission of his/her ID. *
■ If no caller ID was transmitted to your fax machine, PICK UP
PHONE will remain on the display.
* Depends on network Function.
5 - 15 SETUP RECEIVE
The Caller ID is Stored in Your Machine’s Memory
The machine can store a maximum of the last 30 incoming caller IDs
in the memory, along with the time and date of reception. The 31st
call will cause the oldest ID to be erased.
The Caller ID information stored in the memory can be used for the
following.
■ Selecting a Caller ID from the Memory for Call Reply.
You can scroll through the Caller IDs on the display and select
one for your machine to dial. (See Selecting a Caller ID from the
Memory for Call Reply on page 5-17.)
■ Printing the Caller ID List.
You can review calls you received by checking the Caller IDs in
memory. This report will list the Date, Time, Phone Number
(Caller ID), and type of call (Comment).
Please set up the number of rings to more than 02 in the Ring
Delay (see Setting the Ring Delay on page 5-3) before you use
the Caller ID. If you set up the number of rings to 01, you cannot
receive the Caller ID.
SETUP RECEIVE 5 - 16
Selecting a Caller ID from the Memory for Call
Reply
You can display the caller IDs that are stored in the memory and
select the caller you want your machine to dial. Call Reply is a
convenient feature whereby your Brother fax can dial back a
voice/fax call “on-hook” to the opposite party associated with a Caller
ID number which has been captured into memory. This saves you
from having to copy and dial back to that number manually.
1 Press Menu/Set, 0, 1.
2 Press or to select DISPLAY
DISPLAY ID
ID, and press Menu/Set.
The caller ID of the last call will
appear on the display. If no ID is stored, the beeper will sound
and NO CALLER ID will appear on the display.
3 Press or to scroll through the Caller IDs in the memory,
and press Menu/Set to automatically dial the Caller ID number.
Wait until the screen prompts you to press the Start/Copy key.
4 Press Start/Copy.
DIALING
—OR—
TELEPHONE
If you wish to send a fax, insert a
document into the ADF. Then press
Start/Copy.
To cancel the Call Reply (for example, when you selected the Wrong
Caller ID), simply press Stop and begin again; the Caller ID will not
be lost.
5 - 17 SETUP RECEIVE
To Activate Certain Network Services When Using Call
Reply
You may wish (in order to activate certain network services), to
insert a special prefix to be dialled in front of the Caller ID
number when using the Call Reply feature. For example,
You can withhold your outgoing Caller ID.
The required prefix, typically three to six digits (including # and
symbols) in length, may be inserted after displaying the desired
Caller ID in step 3 on the previous page. (You can enter the prefix up
to 20 digits on the machine.) The complete number string including
the prefix will then be dialled by pressing Start/Copy.
Select the desired Caller ID, wait 2
25)09/11 15:25
seconds until you see the date and time
the caller ID was received.
DIAL:PRESS START
Enter the prefix by using number keys up
to 20 digits.
■ The display will be cleared when you press any of the number
keys.
■ To cancel the prefix (such as when you entered the wrong
number), simply press Stop.
The display will return to the desired Caller ID you selected.
■ If you press Stop again, the machine will return to the current
date and time display. You are no longer in the call reply mode.
■ Any problems or queries in using network services should be
raised in the first instance with your network operator(s).
■ With Call Reply, automatic redial does not function in cases
where the called party is busy or doesn’t answer.
SETUP RECEIVE 5 - 18
Call Reply to DDI numbers via Caller ID
Calls derived from a caller ID number to destinations connected to a
“Direct Dial Inward (DDI)” private exchange system may fail to
connect, or may be answered in the first instance by the called
premises main switchboard rather than by the intended extension.
Brother is not liable for any call charges thus incurred.
Clearing the Caller ID Stored in Memory
For the effective use of the memory, it is recommended that you
should clear the Caller ID stored into memory by pressing Erase
when the screen displays the number.
Printing Caller ID List
1 Press Menu/Set, 0, 1.
2
Press
3
Menu/Set.
Press Stop.
or
5 - 19 SETUP RECEIVE
to select PRINT REPORT, and press
BT Call Sign (For U.K. Only)
This machine feature lets you use the BT Call Sign subscriber
service which allows you to have at least two separate telephone
numbers on one phone line. Each phone number has its own
distinctive ringing pattern, so you know which phone number is
ringing. This is one way you can have a separate phone number for
your machine.
Your machine has a BT Call Sign compatible distinctive ringing
function, allowing you to dedicate a second phone number (on the
same phone line) just for receiving faxes.
You can switch it off temporarily, then turn it back on. When you
get a new fax number, make sure you reset this function.
When you set the BT Call Sign feature to ON, the receive mode
is set to MANUAL automatically. (If your setting is TAD mode, the
receive mode doesn’t change.) You cannot change the receive
mode to the other mode while the BT Call Sign is set to on.
To enable the machine to work with BT Call Sign
(Only with your external phone)
1 Press Menu/Set, 0, 2.
2
3
4
The screen displays the current setting of this feature.
Press
or
to select ON (or OFF).
Press Menu/Set.
Press Stop.
If you turn off the BT Call Sign, receive mode stays MANUAL.
You need to set receive mode again.
SETUP RECEIVE 5 - 20
6
Setup Send
How to dial
There are four ways to dial.
Manual dialling
Press all of the digits of the phone or fax number.
Search
You can search for names you have stored in TEL-Index memories.
or
to search for
Press Search/Mute. and then press
numbers alphabetically.
6 - 1 SETUP SEND
How to fax
Automatic transmission
This is the easiest way to send a fax.
IMPORTANT: Do not pick up the handset or press Speaker
Phone.
1 Insert the document face down, top edge first in the ADF.
2 Adjust the paper guides to fit the width of your document.
Paper Guides
3
4
Enter the fax number using Search or the dial pad.
Press Start/Copy.
Do not use paper that is curled, wrinkled folded, ripped, stapled,
paper clipped, pasted or taped.
Do not use cardboard, newspaper, or fabric.
SETUP SEND 6 - 2
■ The documents to be faxed must be from 148 mm to 216 mm
wide and 150 to 600 mm long.
■ The ADF can hold up to 10 pages, feeding each one
individually through the fax machine. Use standard 64 g/m2~
90 g/m2 paper when using the ADF; if you are using heavier
paper, feed each sheet individually to prevent paper jams.
■ Your machine cannot scan anything closer than 4 mm from
the edge of the paper.
■ Press Resolution (before you send the fax) to select the
resolution for the document you are sending. If you wish to
send in STANDARD resolution, i.e. a general fax with no
graphics, then the default is STANDARD, and the resolution
button need not be pressed. (See Fax resolution on page
6-6.)
Manual transmission
Manual transmission lets you hear the dialling, ringing and
fax-receiving tones while sending a fax.
1 Insert the document face down in the ADF.
2 Pick up the handset and listen for a dial tone.
—OR—
Press Speaker Phone and listen for a dial tone.
3 Enter the fax number you want to call. (You can enter the digits
using the dial pad, or you can call using Search/Mute and
or
.)
4 When you hear the fax tone,
SEND
press Start/Copy.
5 If you’re using the handset, hang up.
6 - 3 SETUP SEND
Sending a fax at the end of a conversation
At the end of a conversation you can send a fax to the other party
before you both hang up.
1
2
3
Ask the other party to wait for fax tones (beeps) and then press
Start before hanging up.
Insert the document face down in the ADF.
Press Start/Copy.
The LCD shows:
SEND
Replace the handset.
SETUP SEND 6 - 4
Basic sending operations
Sending faxes using multiple settings
When you send a fax you can choose any combination of these
settings such as contrast, resolution, overseas mode, delayed fax
timer, polling transmission or memory transmission. After each
setting is accepted, the LCD will ask if you want to enter more
settings:
Press 1 to select more settings. The LCD will return to the SETUP
SEND menu.
—OR—
Press 2 if you have finished choosing settings and go to the next
step.
Contrast
If your document is very light or very dark, you may want to set the
contrast.
Use LIGHT to make the document darker.
Use DARK to make the document lighter.
1 Insert the document face down in
3.CONTRAST
the ADF.
Press Menu/Set, 3, 3.
2 Press or to select AUTO, LIGHT or DARK.
Press Menu/Set.
3 Press 1 if you want to choose more ACCEPTED
settings and the LCD will return to
the SETUP SEND menu.
NEXT
1.YES 2.NO
—OR—
Press 2 if you have finished
choosing settings for this page, and then go to Step 4.
4 Enter a fax number.
5 Press Start/Copy to send the fax.
6 - 5 SETUP SEND
Fax resolution
When you have a document in the ADF you can use the Resolution
key to change the setting temporarily (for this fax only). Press
Resolution repeatedly until the LCD shows the setting you want.
STANDARD
Suitable for most typed documents.
FINE
Good for small print and transmits a little
slower than Standard resolution.
S.FINE
Good for small print or artwork and transmits
slower than Fine resolution.
PHOTO
Use when the document has varying shades
of gray. This has the slowest transmission
time.
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each page
of the fax you are sending. This could be useful if you are sending a
fax with photos and letters, or some pages with small print and others
with normal print. Resolution settings return to STANDARD after the
fax is sent.
1 Insert the document face down in the ADF.
Press Menu/Set, 3, 4.
2 Press or to select resolution for page 1.
Press Menu/Set.
3 Repeat Step 2 for subsequent
ACCEPTED
pages. Press Stop when you are
finished. The screen displays:
NEXT
1.YES 2.NO
SETUP SEND 6 - 6
4
5
6
Press 1 if you want to select additional settings. The display
returns to the Setup Send menu.
—OR—
Press 2 if you have finished choosing settings, and then go to
Step 5. The screen prompts you to enter the fax number you
want to call.
Enter a fax number.
Press Start/Copy to send the fax.
If you want to copy a document using multiple resolutions, press
Start/Copy in Step 5.
Manual and automatic fax redial
If you are sending a fax manually and the line is busy, press
Redial/Pause, and then press Start/Copy to try again. If you want
to make a second call to the last number dialed, you can save time
by pressing Redial/Pause and Start/Copy.
Redial/Pause only works if you dialed from the control panel.
If you are sending a fax automatically and the line is busy, the fax
machine will automatically redial three times at five minutes intervals.
Cancelling a job while scanning, dialling and
sending the document
You can cancel a job while you are scanning it by pressing Stop.
You can also cancel a job while the fax machine are dialling or
sending the document by pressing Stop.
6 - 7 SETUP SEND
Cancelling a scheduled job
You can cancel a fax job that is waiting in memory.
1 Press Menu/Set, 4.
4.CANCEL JOB
Any jobs that are waiting will appear
on the LCD.
2 If you have more than two jobs waiting, press or to select
the job you want to cancel.
Press Menu/Set.
—OR—
If you only have one job waiting, go to Step 3.
3 Press 1 to cancel.
—OR—
Press 2 to exit without cancelling.
To cancel another job go to Step 2.
4 Press Stop.
SETUP SEND 6 - 8
Advanced sending operations
Electronic Cover Page
The cover page is sent to the receiving party’s machine. Your cover
page includes the name stored in the Index memory, if you have
used a quick-dial number to make the call.
The cover page indicates the fax is from your Station ID, and the
number of pages you are sending. If you have COVERPG SETUP set
to ON (see Always send Cover Page on page 6-11), the number of
pages on the cover page remains blank.
You can select a comment to include on
1.COMMENT OFF
your cover page, or you can select
1.COMMENT OFF if you do not wish to
2.PLEASE CALL
include a comment.
3.URGENT
As well as using one of the comments
shown on the right, you can also enter up
4.CONFIDENTIAL
to two customized messages, each 27
characters long.
(See Composing your own comments on
page 6-12.)
6 - 9 SETUP SEND
Cover Page for Next Fax Only
Make sure Station ID is set up. (See Setting the Station ID on page
4-2.) This feature does not work without the Station ID.
You can set the fax to send a cover page with a particular document.
This cover page will include the number of pages in your document.
1 Insert the document face down in the ADF.
2 Press Menu/Set, 3, 1.
1.COVERPG SETUP
3 Press Menu/Set when the screen
displays NEXT FAX ONLY.
4 Press or to select ON (or OFF), and press Menu/Set.
5 Press or to view the comment selections.
6 Press Menu/Set when the screen displays your selection.
7 Enter two digits to indicate the number of pages you are
sending. (Enter 00 to leave the number of pages blank.) If you
have made a mistake, press
to back up and re-enter the
number of pages.
8 Press Menu/Set. The screen
ACCEPTED
displays:
9 Press 1 if you want to select
NEXT
1.YES 2.NO
additional settings. The display
returns to the Setup Send menu.
—OR—
Press 2 if you are finished choosing settings, and go to Step 10.
10 Enter the fax number you are calling and then press
Start/Copy.
SETUP SEND 6 - 10
Always send Cover Page
Make sure Station ID is set up. (See Setting the Station ID on page
4-2.) This feature does not work without the Station ID.
You can set your machine to send a cover page whenever you send
a fax. The number of pages in your fax is not included when you use
this setting.
1 Press Menu/Set, 3, 1.
1.COVERPG SETUP
2 Press or to select ON (or
OFF).
3 Press Menu/Set when the screen displays COVERPAGE:ON. (If
you select ON, a coverpage is always sent when you send a fax.)
4 If you selected ON, the screen displays the cover page comment
options. Press
or
to view comment selections.
5 Press Menu/Set when the screen
ACCEPTED
displays your selection. The screen
displays:
NEXT
1.YES 2.NO
6 Press 1 if you want to select
additional settings. The display
returns to the Setup Send menu.
—OR—
Press 2 to exit if you are finished choosing settings.
Using a printed Cover Page
If you prefer using a printed cover page that you can write on, you
can print the sample page and attach it to your fax.
1 Press Menu/Set, 3, 1.
1.COVERPG SETUP
2 Press or to select PRINT
SAMPLE, and press Menu/Set.
6 - 11 SETUP SEND
Composing your own comments
1 Press Menu/Set, 3, 2. The screen
2
3
4
5
2.COVERPAGE NOTE
displays:
Use
or
to choose position 5
or 6 for your customized comment.
Press Menu/Set.
Use the dial pad to enter your customized comment.
(See Entering text on page 4-3.)
Press Menu/Set. The screen
ACCEPTED
displays:
Press 1 if you want to select
NEXT
1.YES 2.NO
additional settings. The display
returns to the Setup Send menu.
—OR—
Press 2 if you are finished choosing settings and exit.
SETUP SEND 6 - 12
Overseas Mode
If you are having difficulty sending a fax overseas due to possible
interference on the phone line, we recommend that you turn on the
Overseas Mode. After you send a fax using this feature, the feature
will turn itself off.
1 Insert the document face down in the ADF.
2 Press Menu/Set, 3, 5.
5.OVERSEAS MODE
3
4
5
6
Press
or
to select ON (or
ACCEPTED
OFF).
NEXT
Press Menu/Set.
1.YES 2.NO
Press 1 if you want to choose more
settings and the LCD will return to
the SETUP SEND menu.
—OR—
Press 2 if you have finished choosing settings, and then go to
Step 5.
Enter the fax number you’re calling.
Press Start/Copy.
6 - 13 SETUP SEND
Call Reservation
You can send a fax and let the other party know that you want to
speak to him after the fax transmission is completed. The other fax
machine will ring as if it were receiving a telephone call; if the other
party picks up the handset, your machine will ring. Lift the handset to
have a conversation.
If you set Call Reservation and Call Back message to ON, your
machine leaves a message if the other party does not answer.
1 Insert the document face down in the ADF.
2 Press Menu/Set, 3, 6.
6.CALL RESERVE
The screen displays the current
setting for Call Reservation.
3 Press or to select ON (or OFF).
Press Menu/Set when the screen displays your selection.
4 If you set Call Reservation to ON, the screen displays the current
setting for Call Back Message.
Press
or
to select ON (or OFF).
Press Menu/Set when the screen
ACCEPTED
displays your selection. The screen
displays
NEXT
1.YES 2.NO
5 Press 1 if you want to select
additional settings. The display
returns to the SETUP SEND menu.
—OR—
Press 2 if you are finished choosing settings, and go to Step 6.
The screen prompts you to enter the fax number you want to
call.
6 Enter the fax number, and press Start/Copy.
7 If you’ve set Call Reservation to ON, pick up your handset if your
machine rings.
You cannot use auto redial with Call Reservation. You cannot
use Call Reservation with Delayed Transmission or with Polling.
You must register your Station ID to set Call Back Message to
ON.
SETUP SEND 6 - 14
Print Sample Call Back Message
1 Press Menu/Set, 3, 6.
2
6.CALL RESERVE
Press
or
to select PRINT
SAMPLE.
Press Menu/Set.
Delayed Fax
You can use this function to send a fax up to 24 hours later.
1 Insert the document face down in the ADF.
2 Press Menu/Set, 3, 7.
3 Enter the time you want the fax to be sent (in 24-hour format).
Press Menu/Set.
(For example, enter 19:45 for 7:45
7.DELAYED FAX
PM.)
4 Press 1 to select DOC if you want
1.DOC 2.MEMORY
your machine to scan the printed
document at the time it is sent.
—OR—
ACCEPTED
Press 2 to select MEMORY.
5 Press 1 if you want to choose more NEXT
1.YES 2.NO
settings and the LCD will return to
the SETUP SEND menu.
—OR—
Press 2 if you have finished choosing settings, and then go to Step 6.
6 Enter the fax number.
7 Press Start/Copy. The machine will wait until the time you have
entered to send the fax.
The number of pages you can scan into the memory depends
on the amount of data that is printed on each page.
6 - 15 SETUP SEND
Setting up Polled Transmission (Standard)
Polling Transmit is when you set up your fax machine to wait with a
document so another fax machine can retrieve it.
1 Insert the document to be retrieved in the ADF.
2 Press Menu/Set, 3, 8. The screen
POLLING:STANDARD
SELECT ↑ ↓ & SET
displays
3
4
5
6
Press
or
to choose
1.DOC 2.MEMORY
STANDARD, and press Menu/Set.
Press 1 to select DOC if you want
ACCEPTED
your machine to scan the printed
document at the time it is polled.
—OR—
Press 2 to select MEMORY.
Press 1 if you want to select
NEXT
1.YES 2.NO
additional settings. The display
returns to the SETUP SEND menu.
—OR—
Press 2 if you are finished choosing settings and go to Step 6.
Press Start/Copy.
If you prefer to have the document waiting in memory in Step 4,
press 2 to select MEMORY. In that case, you do not have to
interrupt the timer to send a fax. Additionally, the document can
be polled by several fax machines as long as it is not deleted
from the memory (Menu/Set, 4).
(See Cancelling a scheduled job on page 6-8.)
SETUP SEND 6 - 16
Setup for Polling Transmit with Secure Code
When you set POLLING:SECURE to ON, anyone who polls your
machine must enter the polling ID number.
1 Insert the document face down in the ADF.
2 Press Menu/Set, 3, 8.
3 Press or to choose SECURE, POLLING:SECURE
SELECT ↑ ↓ & SET
and press Menu/Set.
4
5
6
7
Enter a four-digit number, and press
1.DOC 2.MEMORY
Menu/Set.
Press 1 to select DOC if you want
ACCEPTED
your machine to scan the printed
document at the time it is polled.
—OR—
Press 2 to select MEMORY.
Press 1 if you want to select
NEXT
1.YES 2.NO
additional settings. The display
returns to the SETUP SEND menu.
—OR—
Press 2 if you are finished choosing settings and go to Step 7.
Press Start/Copy and wait for the fax to be polled.
6 - 17 SETUP SEND
Memory Transmission
This feature allows the fax machine to scan a fax into its memory and
send it as soon as the scan is complete. This way, you don’t have to
wait for the entire fax to be transmitted before you retrieve your
document.
1 Insert the document face down in the ADF.
2 Press Menu/Set, 3, 9.
9.MEMORY TX
3
4
5
6
To change the default setting, press
MEMORY TX:ON
SELECT ↑ ↓ & SET
or
to select ON (or OFF).
Press Menu/Set.
Go to Step 5.
—OR—
For the next fax transmission only, press
or
to select
NEXT FAX ONLY.
Press Menu/Set.
For the next fax only, press
or
to select ON (or OFF).
Press Menu/Set.
Press 1 to select additional settings. The display returns to the
SETUP SEND menu.
—OR—
Press 2 if you are finished choosing settings and go to Step 6.
Enter fax number and press Start/Copy.
SETUP SEND 6 - 18
Out of memory message
If you get an OUT OF MEMORY message while scanning the first page
of a fax, press Stop to cancel the scan. If you get an OUT OF
MEMORY message while scanning a subsequent page, you will have
the option to press Start/Copy to send the pages scanned so far,
or to press Stop to cancel the operation.
Depending on your typical faxes, OUT OF MEMORY errors can
occur frequently. If this happens, change the Memory
Transmission setting back to OFF.
Broadcasting
Using the numbers you have stored in Groups and Tel-Index
memory, you can “Broadcast” faxes automatically to a maximum of
100 different locations in a few simple steps.
After the Broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.
1 Insert the document face down in the ADF.
2 Press Menu/Set, 3, 9 to set Memory Transmission ON.
3 Press Search/Mute. Then, select the Tel-Index or Group
number by pressing
or
and then press Menu/Set.
4 Repeat Step 3 to enter the next number.
5 Press Start/Copy. The fax machine stores the document in
memory, and then transmits it to all the numbers you entered. If
the line is busy, your machine will redial.
Press Stop during transmission to cancel the current fax
Broadcast.
To cancel all locations, press Menu/Set, 4. (See Cancelling a
scheduled job on page 6-8.)
6 - 19 SETUP SEND
Interrupting Delayed Fax and Polled Transmit jobs
You can send a fax or make a copy now, even if you have your
machine set to send a fax later, or if you have it set to be polled.
However, you cannot use automatic redial or the Menu mode.
1 Press Menu/Set, 5.
5.INTERRUPT
2 Wait 2 seconds, then remove the
documents that are waiting in the
ADF.
3 Insert the document you want to send now in the ADF.
4 Enter the number for the fax you want to send now, and press
Start/Copy.
5 After the transmission is finished, return the first document to
the ADF.
6 Press Menu/Set, 5 to restore the Delayed Fax.
If you set Delayed Fax or Polled Transmit using the memory
(that is, if you have already scanned the document into your
machine’s memory and will send it from there), you don’t have
to interrupt to send a fax or make a copy.
SETUP SEND 6 - 20
7
Setup Index for Easy
Dialling
Storing Tel-Index Numbers for Index
You can store Tel-Index numbers for Index, which you dial by
pressing
or
and Start. There are 100 Tel-Index locations.
Even if you lose electrical power, numbers stored in memory will not
be lost.
1 Press Menu/Set, 6, 1.
1.SET TEL. INDEX
The screen prompts you to enter the
number you're storing.
2 Enter the number (up to 20 digits).
TEL:
ENTER & SET
3 Press Menu/Set. The screen now
NAME:
ENTER & SET
prompts you to store a name with
this number.
4 Use the dial pad to enter the name (up to 15 characters).
(See Entering text on page 4-3 to help you enter letters.)
—OR—
Press Menu/Set and go to Step 6 to store the number without
a name.
5 Press Menu/Set.
6 The screen prompts you to select the type of number this is.
Press
or
to select the type you want.
7
8
FAX
a fax only number
TEL
a telephone (voice) number
FAX/TEL
both a fax and telephone (voice) number
Press Menu/Set.
Press Menu/Set and return to Step 2 to store another
Tel-Index.
—OR—
Press Stop to exit.
7 - 1 SETUP INDEX FOR EASY DIALLING
Changing Tel Index Numbers for Index
You can change numbers or names stored in the memory. There are
4 Group Number locations.
1 Press Menu/Set, 6, 2.
2 Press or to select the number you want to change.
3 Press Menu/Set.
4 Enter a new number.
■ If you want to erase the number, press Stop when the
cursor is to the far left of the digits.
■ If you want to change a digit, press
or
to position the
cursor under the digit you want to change, then enter the
new one.
5
Follow the directions in Storing Tel-Index Numbers for Index.
SETUP INDEX FOR EASY DIALLING 7 - 2
Storing Groups
After storing Tel-Index numbers, you can combine them into a
Group. Groups allow you to send the same fax message to many fax
numbers. You can have up to four small Groups or you can assign
up to 100 numbers to one large Group.
1 Press Menu/Set, 6, 3.
2 Press or to select the number you want to store.
3 Press Menu/Set to accept the number for this Group.
■ Return to Step 2 and 3 to store another number for this
Group.
■ Press Erase to erase the previous numbers you stored.
4
5
6
7
Press Menu/Set.
Use the dial pad to enter a name for the Group. (See Entering
text on page 4-3.)
Press Menu/Set.
Press Stop.
7 - 3 SETUP INDEX FOR EASY DIALLING
Changing the Numbers for Groups
You can change and erase Group settings.
1 Press Menu/Set, 6, 4.
2 Press or to select the Group number you want to
change.
3 Press Menu/Set.
When you change a Group name
4
5
6
7
8
Press
or
to select CHANGE NAME?.
Press Menu/Set.
Use the dial pad to enter a new name for the group. (See
Entering text on page 4-3.)
Press Menu/Set.
Press Stop.
When you erase the numbers
4
5
6
7
Press
or
to select ERASE?.
Press Menu/Set.
Press
or
to select the number you want to erase.
Press Menu/Set.
Return to Step 6 to erase another number.
8
Press Stop.
When you add the numbers to a Group
4
5
6
7
Select ADD?.
Press Menu/Set.
Press
or
to select numbers you want to add.
Press Menu/Set.
Return to Step 6 to add another number for Group.
8
Press Stop.
SETUP INDEX FOR EASY DIALLING 7 - 4
Dialling options
You can use the fax machine to make voice telephone calls by
dialling manually or by using Search. You can use the handset to
make and receive calls.
When you dial a quick-dial number, the LCD shows the name you’ve
stored, or if you haven’t stored a name, the fax number you’ve
stored.
Manual dialling
Manual dialling is simply pressing all of the digits of the phone
number.
1 Pick up the handset.
—OR—
Press Speaker Phone.
2 When you hear a dial tone, dial the call using the dial pad.
3 To hang up, replace the handset.
—OR—
Press Speaker Phone.
On Hook Dialling
1
2
Dial the number by using the dial pad.
The number you are dialling is displayed on the LCD.
Press Start/Copy, and when the call is answered, you can now
speak to the party at the other end without lifting the handset.
Press Speaker Phone when you finish the conversation.
7 - 5 SETUP INDEX FOR EASY DIALLING
Search
You can search for names you have stored.
1 Pick up the handset.
—OR—
Press Speaker Phone.
2 Press Search/Mute, then enter the first letter of the name you
are looking for by using the dial pad.
3 Press or to search the names that are displayed
alphabetically.
4 When the screen displays the name you want to call, press
Start/Copy to begin dialling.
5 To hang up, replace the handset.
—OR—
Press Speaker Phone.
Answering Calls with the Speakerphone
When the machine rings, instead of lifting the handset, press
Speaker Phone. Speak clearly, toward the microphone. To end the
call, press Speaker Phone.
If you have a bad telephone line connection, the other party might
hear your voice echoed during the call. Hang up and try the call
again—OR—Pick up the handset.
Mute
1
2
3
Press Search/Mute to put a call on hold.
You can replace the handset without disconnecting the call.
Pick up the machine’s handset or press Speaker Phone to
release the call from hold.
If you press Search/Mute without lifting the handset or pressing
Speaker Phone, this key works as the Search key.
You can select to play or not to play a music during a call put on
hold. (See Setting the Music on Hold on page 4-8.)
SETUP INDEX FOR EASY DIALLING 7 - 6
Pause
Press Redial/Pause to insert a 3.5-second pause between
numbers. If you are dialling overseas, you can press Redial/Pause
as many times as needed to increase the length of the pause.
Redial (Tel)
If you are calling someone and the line is busy, you can retry the
number by pressing Redial/Pause.
1 Pick up the handset.
—OR—
Press Speaker Phone.
2 Press Redial/Pause.
3 To hang up, replace the handset.
—OR—
Press Speaker Phone.
Redial (Fax)
If you’re sending a fax manually and the line is busy, press
Redial/Pause to try again. Any time you want to make a second call
to the last number dialed, press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the fax
machine will automatically redial three times at five minute intervals
after the transmission.
7 - 7 SETUP INDEX FOR EASY DIALLING
Tone or Pulse
If you have a Pulse dialling service, but need to send Tone signals
(for example, for telephone banking), follow the instructions below. If
you have Touch Tone service, you will not need this feature to send
tone signals.
1 Pick up the handset.
2 Press #. Any digits dialed after this will send tone signals.
3 When you hang up, the fax machine will return to the Pulse
dialling service.
SETUP INDEX FOR EASY DIALLING 7 - 8
8
Message Manager
Message Manager Mode
Message Manager Mode allows you to store incoming fax and voice
messages in a flexible memory. The memory stores 15 minutes of
voice messages, or up to 20 pages of fax messages. The actual
number of pages stored in memory varies depending on the content
and the resolution used. Memory is shared between fax and voice
messages, which are stored on a “first-come, first-served” basis. Any
voice or fax message can be retrieved remotely.
You must record an Outgoing Message in order to use the Message
Manager Mode. (See Recording the Message Manager’s Outgoing
Message (TAD MESSAGE) on page 8-4.)
Setting Up Message Manager
You must set up Message Manager in the following order:
1 Set the Message Store.
2 Record the Message Manager’s Outgoing Message (TAD
MESSAGE).
3 Activate Message Manager (TAD) Mode by pressing .
8 - 1 MESSAGE MANAGER
Flexible Memory Settings (Message Store)
Message Manager Mode offers you six flexible memory settings, so
that you can decide which kinds of messages you want to receive.
1. DOC:ON, VOICE:ON
Both voice and fax messages are stored. You can use
the Fax Forwarding or Paging features and retrieve
voice and fax messages remotely.
2. DOC:ON, VOICE:EXT You need an external answering machine connected to
the fax machine for this setting. (See Connecting an
external telephone answering device (TAD) on page
1-10.) Fax messages are stored in the Message
Manager memory, but voice messages are stored in
your external answering machine. Retrieve voice
messages from the external answering machine. You
cannot use the Paging feature for voice message with
this setting.
3. DOC:ON, VOICE:OFF All memory is used to store fax messages—no voice
messages will be stored.
4. DOC:OFF, VOICE:ON All memory is used to store voice messages—no fax
messages will be stored. Incoming faxes will be printed
on paper. You can use the Paging feature, and retrieve
voice messages remotely.
5. DOC:OFF, VOICE:EXT You need an external answering machine connected to
the fax machine for this setting. Incoming faxes are not
stored in memory, but will be printed on paper. Voice
messages are stored in the external answering machine.
6. DOC:OFF, VOICE:OFF Incoming faxes are not stored in memory, but will be
printed on paper. Voice calls are not stored in memory.
MESSAGE MANAGER 8 - 2
Setting the Message Store
Select the setting from the descriptions of “Flexible Memory
Settings”.
1 Press Menu/Set, 8, 1. The screen prompts you to choose a
DOC (Document) setting.
2 Press or to select ON (or OFF), and press Menu/Set.
3 The screen prompts you to choose a VOICE setting.
Press
or
to select your setting from the list (ON, OFF or
EXT).
Press Menu/Set.
4 Press Stop.
8 - 3 MESSAGE MANAGER
Recording the Message Manager’s Outgoing
Message (TAD MESSAGE)
Recording the Message Manager’s Outgoing Message (TAD
MESSAGE) is the second step you need to follow before you can
turn on the Message Manager. Make sure your OGM (Outgoing
Message) is less than 20 seconds long.
1 Press Menu/Set, 8, 3. The screen prompts you to choose an
OGM.
2 Press or to reach TAD MESSAGE.
This is the only setting you can select if you want to turn the
Message Manager on.
3
4
5
6
7
Press Menu/Set.
Press
or
to select RECORD MSG.
Press Menu/Set.
Pick up the handset to record a message.
For example: Hello. We are unable to take your call at this time.
Please leave a message after the signal. If you wish to send a
fax, please press 5 1, wait for the fax tones, then press the
start button on your machine.
Press Stop and replace the handset. The Message Manager
plays your OGM.
Press Stop.
MESSAGE MANAGER 8 - 4
Listening to the Outgoing Message (OGM)
1 Press Menu/Set, 8, 3.
2
Press
or
to select TAD MESSAGE (or F/T MESSAGE or
PAGING MSG.).
Press Menu/Set when the screen displays your selection.
3
Press
or
to select PLAY MSG and press Menu/Set.
Adjust volume by pressing
4
or
.
Press Stop.
Erasing the Outgoing Message (OGM)
1 Press Menu/Set, 8, 3.
2
3
4
5
Press
or
to select TAD MESSAGE (or F/T MESSAGE or
PAGING MSG.).
Press Menu/Set.
Press
or
to select ERASE MSG.
Press Menu/Set.
Press 1 to erase the OGM.
—OR—
Press 2 to exit without erasing.
Press Stop.
8 - 5 MESSAGE MANAGER
Activating Message Manager Mode
Press and hold
until the button lights and the screen displays
TAD:MSG MGR.
When
light is out, the Message Manager is off. (See Setting Up
Message Manager on page 8-1.)
Message Indicator
The
light flashes when you have new messages and/or faxes
waiting for your review.
The LCD Indicator shows the total
number of voice (including recorded
conversations) and/or fax messages
stored in Message Manager memory.
If you press the flashing
to turn off the
PRINT DOC?
1.YES 2.NO
Message Manager before getting your
new messages, they won’t be lost. The
new messages will be played automatically and the LCD will ask you
to acknowledge the new faxes:
Press 1 to print (and automatically delete) the faxes from memory.
—OR—
Press 2 to save the faxes in memory until printing is convenient.
MESSAGE MANAGER 8 - 6
What Happens When the Memory Is Full...
If the memory becomes full when you have set your machine to
Message Manager mode, the machine will change to F/T mode
automatically. In this mode, the machine can accept incoming
faxes automatically. Then, if your machine should run out of
paper, the answer mode will shift automatically to manual mode.
In manual mode the call is not answered, so your caller will know
to try again later.
Out of Recording Paper and Memory Full
[Answer Mode]
Message Manager Mode
F/T Mode
Memory Full
Manual Mode
Out of Recording Paper
and Memory Full
Print the Memory Status List and select the item to be cleared. Clear
the item to get space for new messages and faxes to be stored in
memory. (See Printing reports on page 9-1.)
Playing Voice Messages
Follow the steps below to listen to voice messages.
1 Press Play/Record. Adjust volume by pressing or .
All new messages are played in the order they were recorded.
The screen displays the number of the current message, and
the total number of messages.
If Caller ID information was received, the machine beeps during
the message and displays the Caller ID information for one
second.
During playback, the screen displays the time and date the
message was recorded.
2 Press (RWD) at the end of the message to repeat a message.
Use # (FWD) to skip to the next message. You can press
and
# repeatedly until you reach the message you want to play.
3 Press Stop.
8 - 7 MESSAGE MANAGER
Printing a Fax Message
Once you print a new fax message stored in memory, it is erased
from the memory automatically.
1 Press Play/Record. After two seconds, the machine begins to
play voice messages.
2 After playing voice messages, the
PRINT DOC?
1.YES 2.NO
display asks if you want to print fax
messages that are in the memory.
There is no display if there are no faxes.
3 To print the fax messages, press 1.
—OR—
Press 2 to exit without printing.
Backup Printing Option
When you choose DOC:ON in the Message Manager mode, all
incoming fax messages are stored in the available memory for
retrieval. To print a backup copy automatically, turn this option on.
1 Press Menu/Set, 8, 2. The screen prompts you to select a
setting.
2 Press or to display ON (or OFF).
Press Menu/Set.
3 Press Stop.
MESSAGE MANAGER 8 - 8
Erasing Messages
If you choose to erase all fax messages, the machine will print any
previously unprinted fax messages before erasing them from
memory. Fax messages cannot be erased individually.
You can erase voice messages individually, or all at once.
To erase voice messages individually
1 Press Play/Record. The machine beeps and begins message
2
3
4
playback. Each message is preceded by one long beep, and
followed by two short beeps.
To erase a specific message, press
ERASE THIS MSG.?
1.YES 2.NO
Erase immediately after the two
short beeps, or while the message is
playing. The screen prompts:
Press 1 to erase the message.
—OR—
Press 2 to exit without erasing.
Press Stop.
To erase messages all at once
1 Press Erase. The screen prompts
2
3
ERASE ALL VOICE?
SELECT ↑ ↓ & SET
you to choose what kind of
messages you want to erase.
Press
or
to select erasing all voice messages (ALL
VOICE), all document messages (ALL DOC.), or all
messages—both voice and fax—(ALL MSG).
Press Menu/Set.
Press 1 to erase.
—OR—
Press 2 to exit without erasing.
8 - 9 MESSAGE MANAGER
Setting the Maximum Time for Incoming
Messages
The default time for receiving voice messages is up to 35 seconds
long. You can change this setting to any length from 35 seconds to
60 seconds in 5-second increments.
1 Press Menu/Set, 8, 4. The screen prompts you to select a
maximum time.
2 Press or to select the maximum time setting for incoming
messages.
Press Menu/Set.
3 Press Stop.
Setting the Toll Saver
When you set the Toll Saver feature, the machine answers after 5
rings if you don’t have messages, and after 3 rings if you do have
messages. This way, when you call the machine, if it rings 4 times,
you know you have no messages, and can hang up, avoiding any
toll/call charge.
When Toll Saver is ON, it overrides your Ring Delay setting. Toll
Saver must be off for the machine to operate using your Ring
Delay setting. (See Setting the Ring Delay on page 5-3.)
1
2
3
4
Press Menu/Set, 2, 1.
Press
or
to select TOLL SAVER.
Press Menu/Set.
Press
or
to select ON (or OFF).
Press Menu/Set.
Press Stop.
MESSAGE MANAGER 8 - 10
ICM Recording Monitor
This feature lets you turn OFF (or ON) the speaker volume for voice
messages. When you turn the monitor OFF, you will not hear
messages as they come in.
1 Press Menu/Set, 8, 5.
2 Press or to select OFF (or ON).
Press Menu/Set.
3 Press Stop.
Recording a Conversation
You can record a telephone conversation by pressing Play/Record
during the conversation. Your recording can be as long as the
Incoming Message Maximum Time. The other party will hear a beep
every 15 seconds while recording. You cannot record a conversation
using the Speakerphone.
8 - 11 MESSAGE MANAGER
Fax Forwarding/Paging
When Paging is set to ON, your machine dials the pager number you
have programmed and, when connected, the Paging OGM message
you have recorded is repeated for 60 seconds. This activates your
pager and lets you know you have a fax or voice message in the
Message Manager memory.
When Fax Forwarding is set to ON, your machine dials the fax
machine phone number you’ve programmed, and forwards any
faxes you’ve received.
You cannot use Paging and Fax Forwarding at the same time.
Programming a Fax Forwarding Number
1
2
3
4
Press Menu/Set, 8, 6.
Press
or
until the screen displays FAX FORWARD.
Press Menu/Set.
The screen prompts you to enter the number of the fax machine
where faxes will be forwarded.
Enter the forwarding number (up to 20 digits), and press
Menu/Set.
Press Stop.
You can change a Fax Forwarding number remotely.
MESSAGE MANAGER 8 - 12
Recording the Paging Outgoing Message (OGM)
Before paging can work, you should first record the Paging OGM.
1 Press Menu/Set, 8, 3. The screen prompts you to choose an
OGM.
2 Press or to reach PAGING MSG..
Press Menu/Set.
3 Press or to select RECORD MSG.
Press Menu/Set.
4 Pick up the handset to record a message.
5 Press Stop and replace the handset. The Message Manager
plays your OGM.
6 Press Stop.
You can delete or play the Paging message in the same way as
the TAD Message. (See Recording the Message Manager’s
Outgoing Message (TAD MESSAGE) on page 8-4.)
Programming the Paging Number
1
2
3
4
Press Menu/Set, 8, 6.
Press
or
until the screen displays PAGING.
Press Menu/Set.
The screen prompts you to enter your pager number.
Enter your paging number up to 20 digits.
Press Menu/Set.
This is the telephone number which your machine must call.
Press Stop.
You cannot change a Paging number remotely.
8 - 13 MESSAGE MANAGER
Remote Retrieval
You can call your machine from any touch tone phone (or remote
Group 3 fax machine set for tone) and use a Remote Access Code
and Remote Control Commands to retrieve voice (and fax)
messages. You can also program and change some settings for your
Message Manager.
Using the Remote Access Code
1
2
3
4
5
6
Dial your machine phone number from a touch tone phone.
When your machine answers and beeps, immediately enter
your Remote Access Code.
The machine signals the following kinds of messages received.
1 long beep—Fax message(s)
2 long beeps—Voice message(s)
3 long beeps—Fax and Voice message(s)
No beeps—no messages
The machine then prompts you with two short beeps to enter a
command. If you wait longer than 30 seconds to enter a
command, the machine hangs up. If you enter an invalid
command, the machine beeps three times.
Press 9 0 to reset the machine when you finish.
Hang up.
MESSAGE MANAGER 8 - 14
Changing the Remote Access Code
The remote access code lets you access the Remote Retrieval
features when you are away from the fax machine. Before you use
the remote access and retrieval features, you have to set up your
own code. The default code is inactive code (--- ).
1 Press Menu/Set, 8, 7.
2 Enter a three-digit code using number keys 0-9, and #.
Press Menu/Set.
The
cannot be changed. Do not use the same digits that
appear in your Fax Receive Code, Telephone Answer Code or
DECT Activation Code.
3 Press Stop.
You can change your code at any time by entering a new one.
If you want to make your code inactive, press Stop in Step 2 to
restore the inactive setting (--- ).
8 - 15 MESSAGE MANAGER
Remote Control Commands
Follow the commands below to access features remotely. When you
call the fax machine and enter your Remote Access Code (3 digits
followed by ), the system will signal you with two short beeps to
enter a remote control command.
Remote control commands
Detail Operation
91 Playing voice messages After one long beep, the machine plays ICM.
1 Skip back
Press 1 while listening to an ICM to play it again. If
you press 1 before a message, you will hear the
previous message.
2 Skip next
While playing ICM, you can skip to next message.
9 STOP Playing
Stop playing the ICM.
93 Erase all ICM
If you hear one long beep, the erase is accepted. If
you hear three short beeps, you cannot erase
because all voice messages have not been played,
or there is no voice message to erase.
*This code erases all recorded messages, not one
at a time.
94 Play and Record OGM in
memory
1 Play 1 TAD MSG
2 F/T MSG
The machine plays the selected OGM. You can
stop playing OGMs by pressing 9.
3 PAGING MSG
2
1 TAD MSG
Record 2 F/T MSG
3 PAGING MSG
After one long beep, you can record the selected
OGM. You will hear the message played once. You
can stop recording the message by pressing 9.
MESSAGE MANAGER 8 - 16
Remote control commands
Detail Operation
95 Changing Fax
Forwarding/Paging
setting
1
2
3
4
If you hear one long beep, the change is accepted.
If you hear three short beeps, you cannot change it
because the conditions have not been met
(Example: registering paging number).
OFF
You can register your fax forwarding number by
Fax Forwarding
using 4.FAX FWD NO. (See Changing the Fax
Paging
Forwarding Number on page 8-20.) Once you have
FAX FWD NO. registered the number, the machine will
automatically turn to “FAX FWD:ON” mode. Then
retrieve a Memory Status List by entering 9 6 1 to
make sure that the Fax Forwarding number you
registered is correct in the List.
96 Retrieve Fax
Enter the number of a remote fax machine to
1 Memory Status receive a report or stored fax messages. (See
Retrieving the Memory Status List on page 8-18
List
and Retrieving Fax Messages on page 8-19.)
2 Retrieve all FAX
3 Erase FAX in
the memory
97 Check the receiving
status
1 Document
2 Voice
98 Change Answer Mode
1 TAD
2 FAX/TEL
If you hear one long beep, you can erase the fax
message from the memory.
You can check whether your fax machine has
received any Document or Voice messages. If yes,
you will hear one long beep. If no, you will hear
three short beeps.
If you hear one long beep, you can change the
answer mode. If you hear three short beeps, you
cannot change it. (Example: There is no TAD MSG
when you want to change to TAD mode.)
3 FAX
90 Exit
8 - 17 MESSAGE MANAGER
After a long beep, you can exit remote control.
Retrieving the Memory Status List
You can retrieve the Memory Status List from a remote fax machine
to see if you have any fax messages.
1 Dial your fax machine’s number.
2 When you hear the beep, immediately enter your Remote
Access Code (3 digits followed by ).
3 When you hear two short beeps, use the dial pad to press 9 6 1.
4 Using the dial pad, enter the number (up to 20 digits) of the
remote fax machine where you want the Memory Status List
forwarded, and then press # #.
You cannot use
and # as dial numbers. However, if you want
to store a pause, press #.
5
After you hear your fax machine beep, hang up and wait.
Your fax machine calls the remote fax machine and sends the
Memory Status List. The remote fax machine prints the List.
MESSAGE MANAGER 8 - 18
Retrieving Fax Messages
1
2
3
4
Dial your fax machine’s number.
When you hear the beep, immediately enter your Remote
Access Code (3 digits followed by ).
As soon as you hear two short beeps, use the dial pad to press
9 6 2.
Using the dial pad, enter the number (up to 20 digits) of the
remote fax machine where you want your fax messages
forwarded, and then press # #.
You cannot use
and # as dial numbers. However, if you want
to store a pause, press #.
5
After you hear your fax machine beep, hang up and wait.
Your fax machine calls the remote fax machine and sends the
stored documents. The remote fax machine prints your fax
messages.
8 - 19 MESSAGE MANAGER
Changing the Fax Forwarding Number
The default setting or a fax forward number that has been previously
stored can be changed from a remote fax machine.
1 Dial your fax machine’s number.
2 When you hear the beep, immediately enter your Remote
Access Code (3 digits followed by ).
3 When you hear two short beeps, use the dial pad to press 9 5 4.
4 Enter the new number of the remote fax machine where you
want your fax messages forwarded, and then press # #.
You cannot use
and # as dial numbers. However, if you want
to store a pause, press #. Also, if your fax machine is connected
to a PABX, you can press # first before the fax machine’s
number. The # works as well as R key.
5
6
7
8
To retrieve the Memory Status List, when you hear two short
beeps, use the dial pad to press 9 6 1.
Use the dial pad to enter the number of the remote fax machine
(up to 20 digits), and then press # #.
After you hear your fax machine beep, hang up and wait.
Your fax machine calls the remote fax machine. Your fax
machine then sends the Memory Status List showing the new
forwarding number to the remote fax machine.
Check the forwarding number.
If the forwarding number is incorrect, return to Step 1 to reset it.
MESSAGE MANAGER 8 - 20
9
Printing reports
Printing reports
You can print the following lists and reports:
Lists basic operational steps and menu
1.HELP LIST
selections.
Choose if Transmission Verification
2.XMIT REPORT
Report is printed after all Faxes sent.
Journal lists information about the last 30
3.FAX JOURNAL
incoming and outgoing faxes. TX means
Transmit; RX means Receive.
Tel-Index list, alphabetically.
4.TEL.INDEX
5.USER SETTINGS
6.MEMORY STATUS
Lists settings such as INITIAL SETUP,
SETUP RECEIVE and SETUP TAD.
Lists summary information and amount of
occupied memory.
Setting Reports
To Print a Report
1
2
3
4
Press Menu/Set, 7.
Enter the number (see list above) of the report you want to print.
For example, press 5 to print the USER SETTINGS.
(To print the Journal manually press 3 and Menu/Set.)
Press Start/Copy.
Press Stop to exit.
9 - 1 PRINTING REPORTS
Customizing the Transmission Verification (Xmit)
Report
You can use the Xmit Report as proof that you sent a fax. This report
lists the time and date of transmission and whether the transmission
was successful (OK). If you select ON, the report will print for every
fax you send.
When the feature is OFF, the Report will only print if there is a
transmission error. (NG).
1
2
3
Press Menu/Set, 7, 2.
Press
or
to select ON or OFF.
Press Menu/Set.
Press Stop.
2.XMIT REPORT
PRINTING REPORTS 9 - 2
Setting the Journal Period
You can set the fax machine to print Fax Journal at specific intervals
(every 30 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the journal
period to OFF, you can print the report by following the steps on the
next page.
The default setting is EVERY 30 FAXES.
1 Press Menu/Set, 7, 3.
3.FAX JOURNAL
2 Press or to choose a journal
period.
Press Menu/Set.
(If you choose 7 days, the LCD will ask you to choose a day on
which to begin the 7-day countdown.)
3 Enter the time to begin printing in 24-hour format.
Press Menu/Set.
(For example: enter 19:45 for 7:45 PM.)
4 Press Stop.
If you select 6, 12, 24 hours, 2 or 7 days, the fax machine will
print the report at the selected time and then erase all jobs from
its memory. If the fax machine’s memory becomes full with 30
jobs before the time you selected has passed, the fax machine
will print the Journal Period early and then erase all jobs from
memory. If you want an extra report before it is due to print, you
can print it without erasing the jobs from memory.
9 - 3 PRINTING REPORTS
10 Making copies
Using the fax machine as a copier
You can use this fax machine as a copier. Always make sure you
have paper in the paper tray before making copies.
Copy Key
Incoming faxes cannot be received on paper or into the memory
while the fax machine is copying.
Copy operations
To make a single copy that is not reduced, enlarged or sorted, you
only have to press one key. Remember, your machine cannot scan
anything closer than 4 mm from the edge of the paper.
4 mm
Not
Scannable
area
4 mm
4 mm
4 mm
MAKING COPIES 10 - 1
Making a single copy
1
2
Insert the document face down in the ADF.
Press Start/Copy twice.
To cancel, press Stop.
Do NOT pull on the paper while copying is in progress.
The default resolution for a single copy is S.FINE. Set the
resolution to PHOTO for photographs by using the Resolution
key.
Copy options: Single or Multiple copies,
Sort/Stack, Reduce/Enlarge
You can choose additional copy options. First, you can select the
number of copies. Next, when you select the number of copies more
than 1, you can choose whether multiple copies will be STACKED (all
copies of page 1, then all copies of page 2, etc.) or SORTED
(collated). Finally, you can choose an enlargement or reduction ratio.
To reduce to the size of A4 recording paper automatically, select
AUTO. To reduce the copy by a fixed percentage, choose 93%, 87%,
75% or 50%. Or, to enlarge the copy, select 150%, 125% or 120%. To
copy a document at its original size, select 100%.
1 Place the original face down in the
FAX: NO. & START
COPY: PRESS COPY
ADF.
2
Press Start/Copy.
3
Enter the number of copies you want
(1-99).
For example: Press 9 for nine
MULTI COPY:STACK
SELECT ↑ ↓ & SET
copies.
To start copying now, press
Start/Copy.
If you would like to select additional copy options, like sort,
enlarge or reduce, press Menu/Set.
10 - 2 MAKING COPIES
NO.OF COPIES:01
THEN COPY OR SET
NO.OF COPIES:09
THEN COPY OR SET
4
5
Press
or
to select SORT or
MULTI COPY:SORT
SELECT ↑ ↓ & SET
STACK.
For example: Select SORT.
To start copying now without
SORT P.01 FNE
enlarging or reducing, press
Start/Copy.
To reduce or enlarge the image, press Menu/Set.
Press
or
to select an
ELG/RDC:100%
SELECT ↑ ↓ & SET
enlargement or reduction ratio.
....
ELG/RDC:120%
SELECT ↑ ↓ & SET
ELG/RDC: 75%
SELECT ↑ ↓ & SET
6
For example: 75%.
ELG/RDC: 75%
SELECT ↑ ↓ & SET
Press Start/Copy.
SORT P.01 FNE
If you are making multiple copies and get a OUT OF MEMORY
message while you are scanning the first page, press Stop to
cancel the job. Then make a single copy. If you selected SORT
and the OUT OF MEMORY message appears while scanning
subsequent pages, you can press Start/Copy to copy the
portion that is in memory, or press Stop to cancel. To restart the
copy job using less memory, press Start/Copy for stacked
copies.
The default resolution for multiple copies or reducing and
enlarging copies is FINE. Set the resolution to S.FINE for small
print or artwork and PHOTO for photographs by using the
Resolution key. S.FINE and PHOTO resolutions use up more
memory than FINE mode.
MAKING COPIES 10 - 3
11 Important information
Important Safety Instructions
1
2
3
4
5
6
7
8
9
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug the fax machine from the wall outlet before cleaning. To
clean the casing of the fax machine use a damp cloth, do not
use liquid or aerosol cleaners. To clean the interior, see Routine
maintenance on page 12-10.
Do not use this product near water.
Do not place this product on an unstable cart, stand, or table.
The product may fall, causing serious damage to the product.
Slots and openings in the cabinet and the back or bottom are
provided for ventilation; to ensure reliable operation of the
product and to protect it from overheating, these openings must
not be blocked or covered. The openings should never be
blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or
over a radiator or heater. This product should never be placed
in a built-in installation unless proper ventilation is provided.
This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, consult with your dealer or local power company.
This product is equipped with a 3-wire earthed plug. This plug
will fit into only an earthed socket. This is a safety feature. If you
are unable to insert the plug into the outlet, contact your
electrician to replace your obsolete socket. Do not defeat the
purpose of an earthed plug.
11 - 1 IMPORTANT INFORMATION
10
11
12
13
14
15
16
Do not allow anything to rest on the power cord. Do not place
this product where people can walk on the cord.
If an extension cord is used with this product, make sure that the
total ampere ratings on the products plugged into the extension
cord do not exceed the extension cord ampere rating. Also,
make sure that the total of all products plugged into the wall or
floor socket does not exceed the socket rating.
Do not place anything in front of the machine that will block
received faxes. Do not place anything in the path of received
faxes.
Do not touch a document during printing.
Never push objects of any kind into this product through cabinet
slots, since they may touch dangerous voltage points or short
out parts resulting in a risk of fire or electric shock. Never spill
liquid of any kind on the product.
Do not attempt to service this product yourself, as opening or
removing covers may expose you to dangerous voltage points
and/or other risks. Refer all servicing to service personnel.
This product has no mains ON/OFF switch. It is therefore highly
important that access to the mains plug and the mains socket to
which the plug is connected, is never obstructed, in case for
some reason the mains power to the machine must be quickly
disconnected.
IMPORTANT INFORMATION 11 - 2
17
18
Unplug this product from the mains power and telephone line
sockets, and refer servicing to qualified Service Personnel
under the following conditions:
■ When the power cord is damaged or frayed.
■ If liquid has been spilled into the product.
■ If the product has been exposed to rain or water.
■ If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment
of other controls may result in damage and will often require
extensive work by a qualified technician to restore the
product to normal operation.
■ If the product has been dropped or the cabinet has been
damaged.
■ If the product exhibits a distinct change in performance,
indicating a need for service.
To further protect your product against power surges, we
recommend the use of a power protection device (Surge
Protector). This device is not supplied with this product, and can
be found at any reputable Electrical, and Electronic outlet.
11 - 3 IMPORTANT INFORMATION
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© Copyright 2003 Brother Industries, Ltd. All rights reserved.
All other brand and product names mentioned in this manual
are registered trademarks of their respective companies.
IMPORTANT INFORMATION 11 - 4
and routine
12 Troubleshooting
maintenance
Troubleshooting
IMPORTANT
For technical help, you must call the country where you bought the
fax machine. Calls must be made from within that country.
Error messages
As with any sophisticated office product, errors may occur. If this
happens, the fax machine identifies the problem and displays an
error message. The most common error messages are shown
below.
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
BT CALL SIGN ON
The machine is set BT Callsign to ON. You
cannot change the Receive Mode from
Manual to another mode.
Set BT Callsign to OFF. (See BT
Call Sign (For U.K. Only) on page
5-20.)
CHECK
DOCUMENT
The documents were not inserted or fed
properly, or were too long. (See Document
Jam on page 12-3.)
Insert the document again.
CHECK PAPER
The fax machine is out of paper.
The fax machine is out of paper or
paper is not properly loaded in the
paper tray. Refill the paper or
remove the paper and load it again.
If this error appears while receiving
a fax, load paper to restart printing.
If you were coping or printing
reports, load paper and try again.
(See Paper Jam on page 12-4.)
COMM.ERROR
Poor phone line quality caused a
communication error.
Try the call again. If the problem
continues, call the telephone
company and ask them to check
your phone line.
CONNECTION
FAIL
You tried to poll a fax machine that is not in
Polled Waiting mode.
Check the other fax machine’s
polling setup.
12 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
COOLING DOWN
The print head has overheated.
Wait 30 minutes for it to cool.
COVER OPEN
The cover is not closed completely.
Close the cover.
DISCONNECTED
The other person or other person’s fax
machine stopped the call.
Try to send or receive again.
MACHINE ERROR
XX
The fax machine has a mechanical problem.
Unplug the machine. Then contact
your Brother dealer for service.
NO
RESPONSE/BUSY
The number you dialed does not answer or is
busy.
Verify the number and try again.
OUT OF MEMORY
You can’t store data in the memory.
(Fax sending in process)
Press Stop and wait until the other
operations in progress finish and
then try again.
—OR—
Clear the data in the memory. (See
Out of memory message on page
6-19.)
(Copy operation in process)
Press Stop and wait until the other
operations in process finish and
then try again.
—OR—
Clear the data in the memory. (See
Out of memory message on page
6-19.)
PAPER JAM
The paper is jammed in the fax machine.
(See Printer Jam or Paper Jam on
page 12-3.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2
Printer Jam or Paper Jam
Document Jam
The documents were not inserted or fed properly, or were too long.
1 Remove any paper that is not jammed from the ADF.
2 Open the top cover by lifting the lever on the right side of the top
cover.
3 Pull the document toward the front of the fax machine.
4 Close the top cover.
Press down on both sides of the top cover until it clicks.
Top Cover
Document is jammed.
12 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Paper Jam
The paper is jammed in the fax machine.
1 Remove any paper that is not jammed.
2
Open the top cover by lifting the lever on the right side of the top
cover.
Top Cover
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 4
3
Pull the jammed printout gently from the paper tray toward the
front of your fax machine. If the paper is jammed on exit then still
pull the printout toward the front of your fax machine.
Printout is jammed.
NO!
YES!
4
5
6
7
Remove the print cartridge and turn the spool to tighten the
ribbon.
Install the cartridge. (See Changing the ribbon on page 12-11.)
Close the top cover.
Press down on both sides of the top cover until it clicks.
Put the paper back into the paper tray.
12 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE
If you are having difficulty with the fax machine
If you think there is a problem with the way your faxes look, make a
copy first. If the copy looks good, the problem is probably not the fax
machine. Check the chart below and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing or Receiving Faxes
Condensed print and white
streaks across the page or the
top and bottom of sentences
are cut off.
If your copy looks good, you probably had a bad connection, with static
or interference on the phone line. If the copy looks bad, clean the
scanner area. If there is still a problem, call Brother or your dealer for
service.
Vertical black lines when
receiving.
The sender’s scanner may be dirty. Ask the sender to make a copy to
see if the problem is on with the sending machine. Try receiving from
another fax machine.
If the problem continues, call Brother or your dealer for service.
Phone Line or Connections
The fax machine does not
answer when called.
Make sure the fax machine is in the correct receiving mode for your
setup. (either FAX ONLY or F/T) Check for a dial tone. If possible, call
the fax machine to hear it answer. If there is still no answer, check the
telephone line cord connection. Connect a standard telephone handset
to the fax machine’s telephone socket. If there is no ringing when you
call the fax machine, ask your telephone company to check the line.
External telephone answering
device (TAD) does not answer
when called
Connect the telephone line cord from your TAD to the correct socket.
Make sure the TAD is set to answer calls. (See Connecting an external
telephone answering device (TAD) on page 1-10.)
No dial tone on the handset
Press Speaker Phone—OR—Lift the handset. If you don’t hear a dial
tone, check telephone line cord connections at the fax machine and wall
socket. Check that the handset is connected to the fax machine’s
handset socket. Test the wall socket with another single line telephone.
If there is no dial tone at the wall outlet, call your telephone company.
Sending Faxes
Poor sending quality.
Try changing your resolution to FINE or S.FINE. Make a copy to check
the fax machine’s scanner operation.
Dialling does not work
Check all line cord connections.
Check power cord connection.
Send a manual fax by pressing Speaker Phone or by lifting the handset
and dialling the number. Wait to hear fax receiving tones before
pressing Start/Copy.
Vertical black lines when
sending.
Use the fax machine to make a copy. If the copy shows the same
problem, the scanner area is dirty. Lift the top cover and check the
document path. Clean the scanner’s white roller and the glass strip
under the roller using isopropyl alcohol and a lint-free cloth. (See
Cleaning the scanner on page 12-10.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 6
DIFFICULTY
SUGGESTIONS
Handling Incoming Calls
Double-ring in FAX/TEL mode
The fax machine knows the incoming call is not a fax so it is signaling
you to answer the telephone call. Pick up the fax machine handset or
answer from an extension phone, and then press the fax machine’s
Telephone Answer Code (default setting is #51). (See For FAX/TEL
mode only on page 5-8.)
Transferring a call to the fax
machine
If you have answered the fax machine handset, press Start/Copy and
hang up immediately.
If you answered at an extension phone, press your three-digit Fax
Receive Code (default setting is 51). When the fax machine answers,
hang up.
Fax machine “hears” voice as
fax tone
If the fax machine is set to Fax Detect ON, it is more sensitive to sounds.
The fax machine may mistakenly interpret certain voices or music on the
line as a calling fax machine and respond with fax receiving tones.
Deactivate the fax by pressing #51 if you are at an extension phone or
press Stop if you are at the fax machine or an external phone.
Try avoiding this problem by turning FAX DETECT to OFF.
(See Fax Detect on page 5-5.)
Transmission Verification
Report prints “Result:
ERROR”
There is probably temporary noise or static on the phone line. Try
sending the fax again. If the problem continues, call the telephone
company to check your phone line.
Custom features on a single
line.
If you have Call Waiting, Ring Master, Voice Mail, an alarm system or
any other custom feature on a single phone line with the fax machine, it
may create a problem sending or receiving fax data.
For example: If you are sending or receiving a fax message while a
custom feature signal comes through on the line, the signal can
temporarily interrupt or disrupt the fax data. Brother’s ECM feature
should help overcome this problem. This condition is related to the
telephone system industry and is common to all devices that send and
receive data on a single, shared line with custom features. If avoiding a
slight interruption is crucial to your business, we recommend a separate
phone line with no custom features.
12 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE
How to improve print quality
Cleaning the print head
WARNING
After you have just used the machine, some internal parts of
the machine are extremely HOT! So please be careful.
1
2
3
Unplug the power cord for safety.
Open the top cover by lifting the lever on the right side of the top
cover.
Take out the printing cartridge.
Be careful not to cut yourself on the sharp edges of the metal
part shown in the illustration.
Sharp Edge
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 8
4
To clean your machine’s print head, wipe the print head with a
lint-free cloth that is dry or lightly moistened with isopropyl
alcohol.
5
6
Wait until the alcohol on the print head is totally dried.
Install the printing cartridge. (See Changing the ribbon on page
12-11.)
Close the top cover.
Press down on both sides of the top cover until it clicks.
7
12 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Routine maintenance
Cleaning the scanner
1
2
3
Unplug the power cord for safety.
Open the top cover by lifting the lever on the right side of the top
cover.
Clean the white bar and the glass strip under the bar with
isopropyl alcohol on a lint-free cloth. Be careful not to drop
anything into the fax machine.
White Bar
Glass Strip
4
Close the top cover.
Press down on both sides of the top cover until it clicks.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 10
Changing the ribbon
The
sign informs you of the status of remaining ribbon, and
warns you if it is almost running out. The starter ribbon prints up to
30 pages.
This sign means remaining ribbon will be 100% - 50%.
This sign means remaining ribbon will be under 49% - 20%.
This sign means remaining ribbon will be under 19% - 1%.
This sign means remaing ribbon will be 0%.
Change used ribbon immediately. (See Accessory List on page A-1.)
1 Open the top cover by lifting the lever on the right side of the top
cover.
Sharp Edge
Be careful not to cut yourself on the sharp edges of the metal
part shown in the illustration.
12 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE
2
Remove the print cartridge containing the used ribbon and set it
upside–down with the blue gear in the upper left corner.
Blue Gear
3
Take the used ribbon out of the cartridge:
1 Unclip the upper white spool and slide the roll off the blue gear.
(Do not remove the blue gear)
2 Lift out the lower roll.
Blue
Gear
Used Ribbon
Upper White Spool
White Gear
Cartridge
Lower White Spool
4
Slide the white elastic off the new refill rolls and set them down
with the full roll in the lower position. (The ribbon’s shiny side is
facing down.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 12
5
Remove the white gear and spools from the ends of the used
cardboard cores. Then insert them into the same positions in the
new cores.
White Gear
White Spool
6
Install the new ribbon in the cartridge:
1 Insert the lower roll into the cartridge holders.
2 Slip the upper left cardboard core onto the blue gear of the
cartridge and insert the upper roll into the cartridge holders.
Blue
Gear
Shiny side is face down.
White Spool
12 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE
7
Turn the upper right white spool clockwise to tighten the ribbon,
as shown.
8
Turn the cartridge over and re-install it in your machine: Insert
the recessed
first and place the cartridge into its four holders.
9
Press down on both sides of the top cover to close it securely.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 14
Packing and shipping the Fax machine
Whenever you transport the fax machine, use the packing materials
that came with the fax machine. Failure to pack the fax machine
properly may damage your machine and such damages will not be
covered under warranty.
1 Unplug the fax machine from the AC power outlet.
2 Remove the paper wire extension, telephone line cord, print
cartridge and handset, and pack them into the carton.
3 Wrap the fax machine in the plastic bag and place it in the
original carton with the original packing material.
12 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE
G Glossary
Automatic Document Feeder (ADF) Refers to the number of
pages that can be placed in the document feeder and fed one at
a time automatically.
Automatic fax transmission Sending a fax without picking up the
handset or pressing Speaker Phone.
Auto Reduction Reduces size of incoming faxes.
Backup Print Sets the fax machine to print a copy of every fax that
is received and stored in memory.
This is a safety feature so you will not lose messages during a
power failure.
Beeper The sound the keys make when they are pressed, an error
occurs or a document has been received or transmitted.
Broadcasting The ability to send the same fax message to more
than one location.
Call Reservation Allows you send a fax and then at the end of
transmission, you can talk with the other party.
Caller ID A service purchased from the Telephone Company that
lets you see the number (or name) of the party calling you.
Cancel Job Cancels a programmed job, like Delayed Fax or
Polling.
CNG tones The special tones (beeps) sent by fax machines during
automatic transmission to tell the receiving machine that they are
from a fax machine.
Communication error (or Comm. Error) An error during fax
sending or receiving, usually caused by line noise or static.
Contrast Setting to compensate for dark or light documents, by
lightening dark documents or darkening light documents.
Cover Page Prints a page at the other party’s machine that contains
the sender and recipient’s name and fax number, number of
pages and comment. You can generate an electronic cover page
at the other end with pre-programmed information from memory
or you can print a sample cover page to fax with your document.
GLOSSARY G - 1
Delayed Fax Sends your fax at a later time that day.
ECM (Error Correction Mode) Detects errors during fax
transmission and resends the pages of the document that had an
error.
F/T Ring Time The length of time that the Brother machine rings
(when the receive mode setting is FAX/TEL) to notify you to pick
up a voice call that it answered.
Fax Detect Enables the fax machine to respond to CNG tones if you
interrupt a fax call by answering it.
Fax Forwarding Sends a fax received in memory to another
preprogrammed fax number.
Fax Receive Code Press this code ( 5 1) when you answer a fax
call from an extension or external phone.
FAX/TEL You can receive faxes and telephone calls. Do not use
this mode if you are using a telephone answering device (TAD).
Fax tones The signals sent by sending and receiving fax machines
while communicating information.
Fine resolution Resolution is 203 x 196 dpi. It is used for small print
and graphs.
LCD (liquid crystal display) The display screen on the fax
machine that shows interactive messages during On-Screen
Programming and shows the date and time when the machine is
idle.
Manual fax When you lift the handset or press Speaker Phone so
you can hear the receiving fax machine answer before you press
Start/Copy to begin transmission.
Menu mode Programming mode for changing your machine’s
settings.
Next Fax Reservation Accepts the next document in the ADF for
transmission while the fax machine is still receiving.
Out of Paper Reception Receives faxes into the fax machine’s
memory when the machine is out of paper.
Overseas Mode Makes temporary changes to the fax tones to
accommodate noise and static on overseas phone lines.
G - 2 GLOSSARY
Paging Feature enables your fax machine to call your pager when
a fax is received into its memory.
Pause Allows you to place a 3.5 second delay in the dialling
sequence stored on Quick-Dial numbers.
Photo resolution A resolution setting that uses varying shades of
gray for the best representation of photographs.
Polling The process of a fax machine calling another fax machine
to retrieve waiting fax messages.
Pulse A form of rotary dialling on a telephone line.
Remote Access Code Your own four-digit code (--- ) that allows
you to call and access the fax machine from a remote location.
Resolution The number of vertical and horizontal lines per inch.
See: Standard, Fine, Super Fine and Photo.
Ring Delay The number of rings before the fax machine answers in
FAX ONLY and FAX/TEL modes.
Search An electronic, alphabetical listing of stored Tel-Index and
Group numbers.
Standard resolution 203 x 98 dpi. It is used for regular size text
and quickest transmission.
Station ID The stored information that appears on the top of faxed
pages. It includes the sender’s name and fax number.
Super fine resolution 203 x 391 dpi. Best for very small print and
line art.
Tone A form of dialling on the telephone line used for Touch Tone
telephones.
Transmission The process of sending documents over the phone
lines from the fax machine to a receiving fax machine.
GLOSSARY G - 3
S
Specifications
General
Type
Desktop facsimile transceiver
Memory Capacity
512 KB
Paper Tray
64 g/m2 - 90 g/m2: up to 30
Printer Type
Line Thermal with Ribbon
LCD
(Liquid Crystal Display)
16 characters x 2 Lines with black lit
Operating Environment
10-35 °C
Best Print Quality
20-33 °C
Power Source
220-240V AC 50/60 Hz
Power Consumption
Standby: under 5 watts
Operating: under 170 watts
Dimensions
333 (W) x 315 (D) x 332 (H) (mm)
Weight
3.6 kg
Copy
Enlarge/Reduce
S - 1 SPECIFICATIONS
50% to 150%
Fax
Compatibility
ITU-T Group 3
Coding System
Modified Huffman (MH)
Modem Speed
14400/12000/9600/7200/4800/2400 bps
Automatic Fallback
Document Size
Width 148 mm to 216 mm
Length 150 mm to 600 mm
Paper Size
A4
Automatic Document
Feeder (ADF)
Up to 10 pages
Gray Scale
64 levels (Dithered)
Polling Types
Standard, Sequential, Secure, Timer
Contrast Control
Automatic/Light/Dark
(manual setting)
Resolution
• Horizontal 8 dot/mm
• Vertical Standard - 3.85 line/mm
Fine, Photo -7.7 line/mm
Superfine, Photo (copy) - 15.4 line/mm
Tel-Index
100 stations
Automatic Redial
3 times at 5 minute intervals
Auto Answer
0, 1, 2, 3 or 4 rings (For U.K.)
2, 3 or 4 rings (For Ireland)
Speaker Type
Full Duplex. Digital
Communication Source
Public switched telephone network
Memory Transmission
Up to 20 pages *
Out of Paper Reception
Up to 25 pages *
* “Pages” refers to the ITU-T Test chart #1 (in Out of Paper Reception in ECM mode). Specifications and
printed materials are subject to change without prior notice.
SPECIFICATIONS S - 2
Index
The items in the upper case represent LCD messages.
A
D
Automatic
automatic transmission .... 6-2
dialling ............................. 7-5
fax receive ....................... 5-1
fax redial .......................... 6-7
Automatic Document Feeder
........................................... 6-3
Date and Time .................... 4-1
Delayed Fax ...................... 6-15
Dialling
a pause ............................ 7-7
automatic fax redial .......... 6-7
groups ............................ 6-19
manual ............................. 7-5
B
E
Backup Printing .................. 8-8
Broadcasting .................... 6-19
ECM (Error Correction Mode)
........................................... 1-8
Entering text ........................ 4-3
Erasing Messages ....... 8-5, 8-9
Error messages on LCD ... 12-1
CHECK PAPER ............. 12-1
COMM. ERROR ............. 12-1
OUT OF MEMORY ........ 12-2
Extension Cord ................. 11-2
Extension telephone, using
........................................... 5-8
Extension Telephones ...... 1-13
External telephone .............. 1-9
C
Call Back Message ........... 6-15
Call Reservation ............... 6-14
Caller ID .................. 5-14–5-19
Cancelling
a scheduled fax job .......... 6-8
while scanning a fax ........ 6-7
Cleaning ................ 12-8, 12-10
Connecting
external TAD .................. 1-10
external telephone ........... 1-9
Control panel, overview
.................................... 1-4, 1-5
Copy
multiple .......................... 10-2
operations ...................... 10-1
reduce/enlarge ............... 10-2
single ............................. 10-2
sort ................................. 10-2
specifications ................... S-1
Cover Page ............... 6-9–6-11
Custom telephone features
................................ 1-15, 12-7
I - 1 INDEX
F
F/T (Fax/Tel) Outgoing
Announcement (OGM) ...... 5-4
Fax codes
Fax Receive Code ........... 5-8
Telephone Answer Code ... 5-8
FAX DETECT ..................... 5-5
Fax Forward (Programming)
......................................... 8-12
Fax Forwarding ................. 8-12
Fax Receive Code
...........................5-4, 5-8, 5-10
Fax, stand-alone
receiving ........................... 5-1
at end of conversation ... 5-7
difficulty ....................... 12-6
polling .......................... 5-11
reducing to fit on paper ... 5-6
ring delay, setting .......... 5-3
sending ............................. 6-3
at end of conversation ... 6-4
contrast ..........................6-5
delayed ........................6-15
from memory (fax redial)
...................................... 6-7
Memory Transmission ... 6-18
multiple settings ............. 6-5
overseas ...................... 6-13
polling .......................... 6-16
redialling ........................ 7-7
resolution ....................... 6-6
specifications ....................S-2
Fax/Tel mode ...................... 5-1
answering at extension
phones ........................... 5-8
double-ringing (voice calls)
........................................ 5-3
Fax Detect ........................ 5-5
Fax Receive Code .......... 5-10
receiving faxes ................. 5-8
Setting F/T Ring Time ...... 5-3
Setting Ring Delay ........... 5-3
Telephone Answer Code ... 5-8
Flexible Memory Settings ....8-2
Function Selection Table
....................................3-4–3-8
G
Gray scale ...........................S-2
H
Hold ..............................4-8, 7-6
I
ICM Recording Monitor .....8-11
International calls ..............6-13
Interrupting ........................6-20
J
Jams ..................................12-3
L
LCD (Liquid Crystal Display)
................................... 1-4, 3-1
LCD Indicators .....................1-6
M
Maintenance, routine .......12-10
Manual
dialling ..............................7-5
receive ..............................5-1
transmission .....................6-3
Maximum Message Time ...8-10
Melody .................................4-8
Memory ...............................8-2
Memory Storage ..................3-1
Menu table ...........................3-1
Message Manager Mode .....8-1
Message Store ....................8-2
Multi-line connections (PABX)
.........................................1-15
Multiple Resolution ..............6-6
Mute ....................................7-6
O
OGM (Outgoing Message)
................................. 8-4, 8-13
P
PABX ...................................4-6
Paging ...............................8-12
Paper ...................................2-1
specifications ....................2-1
INDEX I - 2
Phone line
connections ................... 1-11
difficulties ....................... 12-6
multi-line (PBX) .............. 1-15
Playing Messages .............. 8-7
Polling
receiving ........................ 5-11
sending .......................... 6-16
Power ...............11-1–11-3, S-1
failure ............................... 3-1
Print
difficulty .......................... 12-6
Improving quality ........... 12-8
jams ............................... 12-3
R
Receive Mode .................... 5-2
FAX ONLY ....................... 5-1
FAX/TEL .......................... 5-1
MANUAL .......................... 5-1
TAD:MGS MGR ............... 5-1
Recording a Conversation
......................................... 8-11
Recording Monitor ............ 8-11
Redial/Pause ...................... 6-7
Reducing
long faxes ........................ 5-6
Remote Access Code
................................ 8-14, 8-15
Remote Commands ......... 8-16
Remote Retrieval .............. 8-14
Reports ............................... 9-1
Fax Journal
Journal Period ............... 9-3
Transmission Verification ... 9-2
Resolution
fax (Standard, Fine,
SuperFine, Photo) .......... S-2
setting for next fax ........... 6-6
Ring Delay, setting ............. 5-3
I - 3 INDEX
Ring Pattern ........................ 4-8
Ring Volume ....................... 4-5
S
Safety Instructions .........ii, 11-1
Search ................................ 7-6
Sequential Polling ............. 5-13
Setup
Date and Time ................. 4-1
Station ID (fax header) ..... 4-2
Socket
EXT. socket
External telephone ........ 1-9
TAD (answering machine)
................................... 1-10
Speakerphone .................... 7-6
T
TAD (Telephone Answering
Device), external ...... 1-10, 5-1
connecting ...................... 1-11
Receive Mode .................. 5-1
TAD MESSAGE .................. 8-4
Temporary Cover Page .... 6-10
Text, entering ...................... 4-3
Special Characters ........... 4-4
Toll Saver .......................... 8-10
Tone signals on Pulse line ... 7-8
Troubleshooting ................ 12-1
error messages on LCD ... 12-1
if you are having difficulty
incoming calls .............. 12-7
phone line difficulty ...... 12-6
printing or receiving faxes
................................... 12-6
sending faxes .............. 12-6
V
Volume, setting
beeper .............................. 4-5
Accessory List
Model Name
Description
PC-70
Printing Cartridge (1 set per box)
PC-71RF
1 re-fill for use in PC-70 Printing Cartridge
PC-72RF
2 re-fills for use in PC-70 Printing Cartridge
PC-74RF
4 re-fills for use in PC-70 Printing Cartridge
*For optimum print quality and product performance within published
specifications, use only the correct Brother replacement ribbon.
Retrieve a Fax
Change Answer Mode
Press 9 6.
then to Print a Memory Status List press
1, then enter the number of remote
fax machine, and then # #. After
the beep, hang up and wait.
Retrieve all faxes press 2, then
enter the number of remote fax
machine, and then # #. After the
beep, hang up and wait.
Erase all fax messages press 3.
Press 9 8.
then for TAD:MSG MGR, press 1.
FAX/TEL, press 2.
FAX ONLY, press 3.
MESSAGE MANAGER
REMOTE CONTROL ACCESS CARD
Using Remote Access Code
1 Dial your fax machine phone number from a
touch tone phone.
Exit Remote Operation
2 Enter your Remote Control Access Code
Press 9 0.
(3 digits followed by ) after the beep.
3 The fax machine signals the kinds of
messages received:
1 long beep – Fax message(s)
2 long beeps – Voice message(s)
3 long beeps – Fax and Voice message(s)
No beeps – no messages
4 After 2 short beeps, enter a command.
5 Press 9 0 to reset the machine when you
finish.
6 Hang up.
Check Receiving Status
Press 9 7.
then for Fax message, press 1.
Voice message, press 2.
1 long beeps – received messages
3 short beeps – no messages
5
6
1
A-1
Changing Remote Access Code
Erase All Voice Messages
1 Press Menu/Set, 8, 7.
2 Enter a three-digit code using number
Press 9 3. If you hear three beeps, all messages
have not yet been heard, and the messages
will not be erased.
keys 0-9. The cannot be changed.
3 Press Menu/Set.
4 Press Stop.
Play/Record Outgoing Message
Press 9 4.
then to Play TAD MESSAGE OGM press 1 1.
Play F/T MESSAGE press 1 2.
Play PAGING MSG press 1 3.
Record new TAD MESSAGE
press 2 1, then speak after beep.
press 9 to stop.
Record new F/T MESSAGE press 2 2,
then speak after beep. press 9 to stop.
Record new PAGING MSG press 2 3,
then speak after beep. press 9 to stop.
Remote Commands
Listen to Voice Messages
Press 9 1.
then to Repeat a message press 1.
Skip to next message, press 2.
Stop playing the message press 9.
2
A-2
3
Change Paging/Fax Forwarding
Setting
Press 9 5.
then to Turn feature off press 1.
Enter Fax Forwarding press 2.
Enter Paging press 3.
Progrm Fax Forward Number
press 4. Enter the new number of
the remote fax machine where
you want your fax messages
forwarded, and then press # #.
Press 9 6 1 after two short beeps,
then enter the number of remote
fax machine, and then # # to
retrieve Memory Status List.
4
This machine is approved for use in the country of purchase only, local
Brother companies or their dealers will only support fax machines purchased
in their own countries.
UK/IRE
Version A
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