THE MINUTES OF THE REGULAR SESSION OF THE September 14, 2015

THE MINUTES OF THE REGULAR SESSION OF THE  September 14, 2015
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
Roll Call
The Xenia Community Schools Board of Education met in regular session on
the fourteenth day of September, 2015 at 6:30 p.m. at Warner Middle School,
600 Buckskin Trail, Xenia, Ohio. The meeting was called to order by
President Dr. R. P. Dillaplain and the roll was answered as follows: Dr. R. P.
Dillaplain, present; Mr. Gilberto Esparza, present; Mrs. Cheryl Marcus,
present; Mr. William Spahr, present; and Dr. Nodie Washington, present.
Pledge of
Allegiance
Gunnar Stephan led the audience in the pledge of allegiance.
Oath of Office
Administered to
New Board
Member
President Dr. R. P. Dillaplain administered the oath of office to the new board
member, Mr. Gilberto Esparza.
PRIDE CERTIFICATES
Superintendent Denny Morrison, Board President Dr. R. P. Dillaplain and
Asst. Superintendent Christy Fielding presented the following Pride
Certificates:
A. Kids of Character:
Xenia High School – Donna Cook
Warner Middle – Tyra Goins
Arrowood – Nate Fellie
Cox – Tori McPherson
McKinley – Jaxen Lewis
Shawnee – Kylie Hart
Tecumseh – Gunnar Stephan
Xenia Preschool – Christopher Motzel
B. Warner Cheerleaders – Madeline Huffman, Kaylee Lair, Kaylah
Cunningham, Makaly Poplin, Calli Jones
PRESENTATIONS
A. Open Gov – Tracy Jarvis
B. Web Program – Karen Nolen & Dana McClain & students
C. Curriculum Update-Sabrina Woodruff
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
PUBLIC PARTICIPATION
Citizens Address
the Board on
General Matters
No citizens addressed the board.
Citizens Address
the Board of
Policies on Policies
No citizens addressed the board.
BOARD BUSINESS
A.
255-15
Second Reading
and Approval of
B.O.E. policy
3120.06
After the second reading Mr. Spahr moved, seconded by Dr. Washington to
approve B.O.E. Policy 3120.06 – Selecting Student Teachers/Administrative.
A.
256-15
Table Approval of
B.O.E. policy
3120.06
Dr. Dillaplain moved, seconded by Mr. Spahr to table the approval of B.O.E.
Policy 3120.06 – Selecting Student Teachers/Administrative and have the
Superintendent send it back to NEOLA for revision.
B.
257-15
Second Reading
and Approval of
New, Revised, and
Replacement
B.O.E. Policies
After the second reading, Dr. Washington moved, seconded by Mr. Spahr to
approve the following new, revised and replacement B.O.E. Policies:
Vote: Dillaplain Aye, Spahr Aye, Esparza Aye, Marcus Aye, Washington Aye.
The President declared the motion passed.
0110
1530
2114
2271
2413
3220
5114
5340
5350
5460
6108
7540.04
8390
8400
Identification
Evaluation of Principals and other Administrators
Meeting State Performance Indicators
College Credit Plus Program
Career Advising
Standards-Based Teacher Evaluation
Nonimmigrant Students and Foreign-Exchange Students
Student Accidents
Student Suicide
Graduation Requirements
Authorization to Make Electronic Fund Transfer
Staff Education Technology
Animals on District Property
School Safety
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
B.
258-15
Amend B.O.E.
Policy 2114
Mrs. Marcus moved, seconded by Dr. Dillaplain to amend B.O.E. Policy 2114
– Meeting State Performance Indicators to add after the word become, “and
once achieved, to continue to function as”.
Vote: Marcus Aye, Dillaplain Aye, Esparza Aye, Spahr Aye, Washington Aye.
The President declared the motion passed.
B.
257-15
Second Reading
and Approval of
Amended New,
Revised, and
Replacement
B.O.E. Policies
After the second reading, Dr. Washington moved, seconded by Mr. Spahr to
approve the following amended new, revised and replacement B.O.E.
Policies:
0110
1530
2114
2271
2413
3220
5114
5340
5350
5460
6108
7540.04
8390
8400
Identification
Evaluation of Principals and other Administrators
Meeting State Performance Indicators
College Credit Plus Program
Career Advising
Standards-Based Teacher Evaluation
Nonimmigrant Students and Foreign-Exchange Students
Student Accidents
Student Suicide
Graduation Requirements
Authorization to Make Electronic Fund Transfer
Staff Education Technology
Animals on District Property
School Safety
Vote: Washington Aye, Spahr Aye, Esparza Aye, Marcus Aye, Dillaplain Aye.
The President declared the motion passed.
C.
Appointment as
Board
Representative to
B.R.A.C.A.
Dr. Dillaplain appointed Mrs. Marcus as the Board Representative to
B.R.A.C.A. for the remainder of the 2015 appointment in order to fill the
vacancy created by the resignation of Mr. Arch Grieve.
D.
259-15
Grant Diploma
Mr. Spahr moved, seconded by Dr. Washington to grant a diploma to Xenia
High School student, Logan Larson for completed requirements, as
attached.
Vote: Spahr Aye, Washington Aye, Esparza Aye, Marcus Aye, Dillaplain Aye.
The President declared the motion passed.
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
E.
Review Policies
The Board reviewed the following policies and identify those policies
needing editing or updating, including 0000 to 0150:
0100
0110
0120
0130
0140
0150
Definitions
Identification
0111 – Name
0112 – Address
0113 – Address
0116 – Affiliation
0118 – Philosophy of the Board
Powers and Ethics
0121 – Authority
0122 – Board Powers
0122.1 – Member Powers
0123 – Code of Ethics/Code of Conduct
Functions
0131 – Legislative
0132 – Executive
0133 – Judicial
Membership
0141 – Number
0141.2 – Conflict of Interest
0142 – Qualifications
0142.1 – Oath
0142.3 – Orientation
0143 – Election
0144 – Term
0145 – Filling a Board Vacancy
0146 – Resignation or Removal
0147 – Compensation
0148 – Public Expressions of Members
0148.1 – Board-Staff Communications
0149 – Access to Records
Organization
0151 – Organizational Meeting
0152 – Officers
0153 – Appointees
0154 – Motions
0155 – Committees
0157 – Appointment to Joint Vocational School District Board
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
APPROVAL OF MINUTES
A.
260-15
Approve August 10,
2015 Regular
Meeting Minutes
Mrs. Marcus moved, seconded by Mr. Spahr to approve the minutes and
executive session of the August 10, 2015 regular meeting, as attached.
B.
261-15
Approve August 21,
2015 Special
Meeting Minutes
Mr. Spahr moved, seconded by Dr. Washington to approve the minutes and
executive session of the August 21, 2015 special meeting, as attached.
C.
262-15
Approve August 25,
2015 Special
Meeting Minutes
Dr. Washington moved, seconded by Mrs. Marcus to approve the minutes
and executive session of the August 25, 2015 special meeting, as attached.
D.
263-15
Approve August 26,
2015 Special
Meeting Minutes
Mrs. Marcus moved, seconded by Dr. Washington to approve the minutes
and executive session of the August 26, 2015 special meeting, as attached.
E.
264-15
Approve August 28,
2015 Special
Meeting Minutes
Mr. Spahr moved, seconded by Dr. Washington to approve the minutes and
executive session of the August 28, 2015 special meeting, as attached.
Vote: Marcus Aye, Spahr Aye, Esparza Abstain, Washington Aye, Dillaplain
Aye.
The President declared the motion passed.
Mr. Esparza abstained due non-attendance of the meeting.
Vote: Spahr Aye, Washington Aye, Esparza Abstain, Marcus Aye, Dillaplain
Aye.
The President declared the motion passed.
Mr. Esparza abstained due non-attendance of the meeting.
Vote: Washington Aye, Marcus Aye, Esparza Abstain, Spahr Aye, Dillaplain
Aye.
The President declared the motion passed.
Mr. Esparza abstained due non-attendance of the meeting.
Vote: Marcus Aye, Washington Aye, Esparza Abstain, Marcus Aye,
Dillaplain Aye.
The President declared the motion passed.
Mr. Esparza abstained due non-attendance of the meeting.
Vote: Marcus Aye, Washington Aye, Esparza Abstain, Marcus Aye,
Dillaplain Aye.
The President declared the motion passed.
Mr. Esparza abstained due non-attendance of the meeting.
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
FINANCIAL REPORTS/REQUEST
A.
265-15
Approve August 31,
2015 Financial
Report
Upon recommendation of the Treasurer, Mr. Spahr moved, seconded by Mrs.
Marcus to approve the financial report for August 31, 2015, as attached.
B.
266-15
Approve
Appropriation
Modifications
Dr. Washington moved, seconded by Mr. Spahr to approve appropriation
modifications for permanent appropriations, as attached.
C.
267-15
Approve Payment
Upon recommendation of the Treasurer, Mr. Spahr moved, seconded by Dr.
Washington to approve the following payment:
Vote: Spahr Aye, Marcus Aye, Esparza Aye, Washington Aye, Dillaplain Aye.
The President declared the motion passed.
Vote: Washington Aye, Spahr Aye, Esparza Aye, Marcus Aye, Dillaplain Aye.
The President declared the motion passed.

$3,708.81 – Data Recognition Corp Ohio Customer Service
Per Section 5705.41 (D)…Upon receipt by the taxing authority of the
subdivision or taxing unit of a certificate of the fiscal officer stating that there
was at the time of the making of such contract or order and at the time of
execution of such certificate a sufficient sum appropriated for the purpose of
such contract and in the treasury or in process of collection to the credit of an
appropriate fund free from any previous encumbrances, such taxing authority
may authorize the drawing of a warrant in payment of amounts due upon such
contract.
Vote: Spahr Aye, Washington Aye, Esparza Aye, Marcus Aye, Dillaplain Aye.
The President declared the motion passed.
D.
268-15
Approve Ohio
Public Employees
Compensation
Program
Resolution
Mrs. Marcus moved, seconded by Mr. Spahr to approve the Ohio Public
Employees Compensation Program Resolution, as attached.
E.
269-15
Approve Donations
With grateful appreciation, Mr. Spahr moved, seconded by Dr. Washington to
approve of the following donations:
Vote: Marcus Aye, Spahr Aye, Esparza Aye, Washington Aye, Dillaplain Aye.

School supplies for Stuff the Bus from Rho Omega Chapter Alpha
Kappa Alpha Sorority, Altrusa International, and Xenia Community
Schools Foundation
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
E.
269-15
Approve Donations
(Continued)

School supplies to Cox Elementary from Spring Valley United
Methodist Church (value $200.00), Eleazer United Methodist Church
(value $150.00), and Xenia High School Color Guard (value $250.00)

To McKinney/Vento: 7 boxes of classroom library books, teacher
resources and supplies from Sara VanHoose; food items, school
supplies, and new children’s clothing from Nancy McPeak; school
supplies from First Lutheran Church; school supplies from Xenia
Kiwanis Club; material for shelves in the McKinney/Vento office from
Lowe’s; labor for shelves in the McKinney/Vento office by David &
Jeanne Mills; gently used clothing and shoes from Angie Hollen;
personal hygiene items from Rosina Avotri; food items from Laverne
Sci; 2-$17.50 gift certificated from Holy Trinity A.M.E. Church
Vote: Spahr Aye, Washington Aye, Esparza Aye, Marcus Aye, Dillaplain Aye.
The President declared the motion passed.
NEW BUSINESS
A.
270-15
Approve
Certificated
Personnel Changes
Mrs. Marcus moved, seconded by Dr. Washington to approve the
employment, changes in assignment, resignations and unpaid leave for
certificated personnel, as attached.
B.
271-15
Approve Classified
Personnel Changes
Dr. Washington moved, seconded by Mrs. Marcus to approve the
employment, changes in assignment, resignations and unpaid leave for
classified personnel, as attached.
Vote: Marcus Aye, Washington Aye, Esparza Aye, Spahr Aye, Dillaplain Aye.
The President declared the motion passed.
Vote: Washington Aye, Marcus Aye, Esparza Aye, Spahr Aye, Dillaplain Aye.
The President declared the motion passed.
C.
272-15
Approve Resolution
to Participate in
the Free and
Reduced Lunch
and Breakfast
Programs
Dr. Washington moved, seconded by Mrs. Marcus to approve the resolution
to participate in the Free and Reduced Lunch and Breakfast Programs, as
attached.
Vote: Washington Aye, Marcus Aye, Esparza Aye, Spahr Aye, Dillaplain Aye.
The President declared the motion passed.
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
D.
273-15
Approve 2015-2016
Bus Stop Schedule
Mr. Spahr moved, seconded by Dr. Washington to approve the 2015-2016
Bus Stop Schedule, as attached.
E.
274-15
Approve
Memorandum of
Understanding with
XEA
Mrs. Marcus moved, seconded by Mr. Spahr to approve a Memorandum of
Understanding with the XEA on Sick Leave Incentive and Personal Leave
Incentive, as attached.
F.
275-15
Approve
Memorandum of
Understanding with
XEA
Dr. Washington moved, seconded by Mr. Spahr to approve a Memorandum of
Understanding with the XEA on Supplemental Salary Schedule, as attached.
G.
276-15
Approve Contract
Modification
Mr. Spahr moved, seconded by Mrs. Marcus to approve a contract
modification, as attached.
Vote: Spahr Aye, Washington Aye, Esparza Aye, Marcus Aye, Dillaplain Aye.
The President declared the motion passed.
Vote: Marcus Aye, Spahr Aye, Esparza Aye, Washington Aye, Dillaplain Aye.
The President declared the motion passed.
Vote: Washington Aye, Spahr Aye, Esparza Aye, Marcus Aye, Dillaplain Aye.
The President declared the motion passed.
Vote: Spahr Aye, Marcus Aye, Esparza Aye, Washington Aye, Dillaplain Aye.
The President declared the motion passed.
SUPERINTENDENT’S REPORT
A.
Beginning of School Year
B.
Festival Parade/Booth
C.
Shoes for the Shoeless
D.
Yard Signs for Preschool
E.
Foundation 5K Run
F.
Ryan Homes Update
G.
OFCC Update and Financing
H.
Business Office Projects Update
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
ANNOUNCEMENTS
A.
September 18-19, 2015 – Xenia Community Festival
B.
September 25, 2015 – Professional Development Day
C.
October 8, 2015 – Southwest Region Fall Festival
D.
October 12, 2015 – Board Meeting
E.
November 2, 2015 – Board Meeting
F.
November 9-11, 2015 – Capital Conference
G.
November 10, 2015 – Student Achievement Fair
BOARD MEMBER COMMENTS/GOOD OF THE ORDER
Good of the Order
 Mrs. Jarvis welcomed Mr. Esparza to the Board and was confident that
he is ready and willing to serve; reported that OpenGov training is
Wednesday Sept. 16th at 4:00 p.m. and invited any of the Board
members to attend; announced that the Southwest Regional Fall
Conference is October 8th and requested that anyone interested in
attending should email her; and to let her know if the any of the board
members would be interested in attending any of the events at the
Capital Conference other than the regular meetings.
 Mr. Morrison welcomed Mr. Esparza in Spanish; recognized 466 high
school students in the Renaissance Program on September 11th;
thanked Mrs. Fielding for her comprehensive report; reported that
enrollment was up 203 students from projections; requested the first
board/student roundtable meeting of the school year to be Friday,
October 2nd; and announced that October 5th would be the next special
joint City Council/School Board meeting.
 Mr. Esparza commented that he was excited about being a part of the
team and was trying to meet everyone however he still needed to meet
the school principals.
 Mrs. Marcus congratulated and welcomed Mr. Esparza to the Board of
Education and thanked all of the applicants who applied; she
commented that there are a lot of good volunteers wanting to give
service to the District and that maybe those individuals should be
considered for the strategic process; congratulated Donna Shaw and
Bill Richey for their recognition at the SW Regional Fall Conference;
exclaimed that she loved hearing from the young people with the WEB
Program with their motto being “Just Keep Swimming”; and remarked
that it was a great start to the academic school year.
 Dr. Washington welcomed Mr. Esparza and commented that he brings
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
Good of the Order
(Continued)
his experience with at-risk individuals and is looking forward to the new
paths the Board will take as a result of the strength he will bring;
thanked the academic team and can see that things are being put into
place to propel our students forward and that she is looking forward to
all of the work they are going to do; commented that she would like to
make the community more aware of what is available on our website,
especially as it relates to tutoring-possibly with the weekly reports from
the Superintendent; and remarked that she is glad to hear that Denny
Morrison will be the Grand Marshall for the Community Festival coming
up that weekend.
 Mr. Spahr marveled at all of the levels of special education that was
explained; welcomed Mr. Esparza and thanked all eight of the
candidates and stated that they were all very talented; thanked Pam
Callahan, who when voted in as a new board member in November
will begin serving in January; congratulated Denny Morrison on his
BASA award and being the Grand Marshall; thanked the students
attending the meeting and of the parents who supported them;
announced that the final copy of the Board Handbook has been given
out and will be put on the website as well and that the Superintendent’s
secretary can have it hole punched if desired; and passed out a copy
of the NSBA magazine that had an article about outsourcing and
highlighted Xenia Community Schools and Christy Fielding, he
commented that it was a great public relations piece for the District.
 Dr. Dillaplain remarked that all the board members should have
received in the mail that week the OSBA Legislative Platform and that
last year the Board met to review it and so will be putting it the
November board meeting’s agenda so that everyone will be prepared
at the Capital Conference; reported that Jack Marsick called and
requested that all of the board members contact him after October 5 th
because he wants to talk to each of them individually before making
any further recommendations; announced that Denny Morrison would
be receiving the Exemplary Leadership Award for District 9 on
September 29th and that he would be considered for the State
Leadership Award as well and that if anybody would like to attend the
luncheon on the 29th of September to contact Denny Morrison;
reminded everyone that the Collins School will be conducting a 13th
Amendment Presentation on September 20th at 2:00 p.m. and that the
Xenia Adult Recreation and Service Center would be hosting a
fundraiser at Cesar Creek Vineyards on September 24th at 5:00 p.m.
to benefit their home delivered meals program; and welcomed Mr.
Esparza in German.
THE MINUTES OF THE REGULAR SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
277-15
Recess to
Executive Session
Dr. Washington moved, seconded by Mrs. Marcus to have the Xenia
Community Schools Board of Education recess to Executive Session at 9:09
p.m. for the purpose of considering the appointment, employment, dismissal,
discipline, promotion, demotion, or compensation of a public employee.
O.R.C. 121.22 (6) (1).
Vote: Washington Aye, Marcus Aye, Esparza Aye, Spahr Aye, Dillaplain Aye.
The President declared the motion passed.
Reconvened
The Xenia Community Schools Board of Education returned to regular
session at 10:01 p.m.
278-15
Resolution to
Approve
Amendments to
Superintendent’s
and Treasurer’s
Contracts
Dr. Dillaplain moved, seconded by Mr. Spahr to approve a resolution to
approve amendments to the Superintendent’s and Treasurer’s contracts, as
attached.
279-15
Adjourn
Mr. Spahr moved, seconded by Dr. Washington that the regular meeting be
adjourned.
Vote: Dillaplain Aye, Spahr Aye, Esparza Aye, Marcus Aye, Washington Aye.
The President declared the motion passed.
Vote: Spahr Aye, Washington Aye, Esparza Aye, Marcus Aye, Dillaplain Aye.
The President declared the meeting adjourned.
Meeting adjourned at 10:14 p.m.
Attest:
Signed:
___________________
Treasurer/CFO
_______________________
President
THE MINUTES OF THE EXECUIVE SESSION OF THE
XENIA COMMUNITY SCHOOLS BOARD OF EDUCATION
September 14, 2015
The Xenia Community Schools Board of Education met in executive session
on September 14, 2015, at 9:09 p.m. at the Xenia Board of Education, Xenia,
Ohio.
The following people were present:
Dr. R. P. Dillaplain, President
Mrs. Cheryl Marcus, Member
Mr. Gilberto Esparza, Member
Mr. William Spahr, Member
Dr. Nodie Washington, Member
The meeting was for the purpose of considering the appointment, employment,
dismissal, discipline, promotion, demotion, or compensation of a public
employee. O.R.C. 121.22 (6) (1).
No action was taken while in executive session.
The Board returned to regular session at 10:01 p.m.
Attest:
Signed:
______________________
Treasurer/CFO
________________________
President
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
BYLAWS
0110/page 1 of 2
IDENTIFICATION
0111
Name
The Board of Education of this District shall be known officially as
the Xenia Community Schools Board of Education.
R.C. 3311.01
0112
Boundaries
The Xenia Community School District is comprised of all the area in
the description filed in the Board office. R.C. 3311.06, 3311.29
0113
Address
The official address of the Xenia Community Board of Education
shall be 578 East Market Street819 Colorado Drive, Xenia, Ohio
45385.
0116
Affiliation
The Xenia Community School District shall be a participating
member of the Greene County Career Center with one (1) member
of this Board of Education on the Board of the Greene County
Career Center.
R.C. 3311.19, 3313.911
0118
Philosophy of the Board
A Board of Education is a legal entity for providing a system of
public education within a geographic area of the State of Ohio. The
system was created by, and is governed by, State statutes.
Members of a Board are, therefore, State officers chosen by citizens
to represent them and the State in the legislative management of
the local schools.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
BYLAWS
0110/page 2 of 2
The Board of Education has the dual responsibility for
implementing statutory requirements pertaining to public
education and for meeting the desires of the citizens. While the
Board has an obligation to determine and assess citizen desires, it
is understood that when the citizens elect delegates to represent
them in the conduct of specified educational programs, they, at the
same time, endow their representatives with the authority to
exercise their best judgment in determining policies, making
decisions, and approving procedures for carrying out the
responsibility.
The Board declares and, thereby, reaffirms its intent to:
A.
maintain two-way communications with citizens of the
District.
The Board shall keep them informed of the
progress and problems of the School District, and the
citizens shall be urged to bring their aspirations and
concerns about the District to the attention of this body;
B.
establish policies and make decisions on the basis of
declared educational philosophy and goals;
C.
act as a truly representative body for citizens in all matters
related to programs and operations. The Board recognizes
that ultimate responsibility for public education rests with
the State, but the Board of Education has been assigned
specific authority through statute, and the Board shall not
relinquish or fail to exercise that authority.
Ratification - 9/26/05
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
ADMINISTRATION
1530/page 1 of 5
EVALUATION OF PRINCIPALS AND OTHER ADMINISTRATORS
Application
This policy shall apply to all persons employed by the Board of Education in a
position requiring licensure as an administrator. This definition excludes school
counselors but includes professional pupil services personnel and administrative
specialists (or equivalent positions) who spend less than fifty percent (50%) of their
time teaching or otherwise working directly in the presence of students.
This policy shall also apply to all persons employed in positions not requiring
administrative licensure, but whose job duties enable them to be considered either a
"supervisor" or "management level employee" as defined in R.C. 4117.01.
Procedures
General Requirements
The Superintendent shall implement a program of regular evaluation for all
administrative personnel which includes the following elements:
A.
The evaluation process shall fairly attempt to measure the
administrator's effectiveness in performing the duties set forth in
his/her job description.
B.
A written evaluation document shall be produced for each
evaluation. Each administrator shall be evaluated at least once
annually.
C.
The evaluation shall be conducted by the Superintendent or his/her
designee (such designation may be oral or in writing) prior to the
Board's consideration of contract renewal or non-renewal, the
Superintendent shall review the results of the evaluation process
with the Board.
© NEOLA 2013
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
ADMINISTRATION
1530/page 2 of 5
Specific Requirements for Building Principals and Assistant Principals
In addition to the above, procedures for the evaluation of District building principals
and assistant principals will be based upon comparable standards as set forth in the
policy adopted by the Board for the evaluation of teachers pursuant to
R.C. 3319.111, which adopts the Ohio Teacher Evaluation System (OTES) but
tailored to address the duties and responsibilities of building principals and
assistant principals and the environment in which they work. The Superintendent
is authorized to develop administrative guidelines for the procedural and substantive
evaluation of building principals and assistant principals consistent with this policy
and State law and is further authorized to access the Ohio Principal Evaluation
System (OPES) model as a resource in the development and maintenance of an
evaluation process which is weighted equally on student growth measures and
performance on the standards of the profession for principals and assistant
principals.
Evaluation Instruments
The Superintendent may, in his/her discretion, utilize a single evaluation
instrument for all administrative positions, instruments particularized for each
position, or a combination of both types of instruments.
Evaluation instruments shall be developed and/or utilized by the Superintendent as
s/he may determine in his/her best professional judgment and may be modified
from time-to-time by the Superintendent in the exercise of such professional
judgment. Specific Board approval of the evaluation instruments or modifications to
such instruments shall not be required.
Basis for Evaluation
Each evaluation shall fairly attempt to measure the administrator's effectiveness in
performing the duties of his/her job description.
Evaluations may be based upon the direct formal observations of the administrator,
but may also consider informal or incidental observations and other relevant
information which is within the knowledge of or brought to the attention of the
evaluator. Out-of-school conduct may be considered if such conduct impairs the
individual's effectiveness as an administrator or as a role model for students and
staff.
Observations and Conferences
A pre-evaluation conference may be conducted if deemed necessary or advisable by
the evaluator.
© NEOLA 2013
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
ADMINISTRATION
1530/page 3 of 5
Formal observations may be made of the administrator, either announced or
unannounced, but shall not be a required element of the evaluation process.
Whether formal observations are appropriate to the position shall be determined by
the evaluator on a case-by-case basis.
Following any formal observations and/or gathering of other evaluative data, and
before finalizing any evaluation report, the evaluator shall arrange a post-evaluation
conference at which the results of the evaluation process are discussed with the
administrator. To the extent that any weaknesses or deficiencies have been
identified in the evaluation process, the evaluator shall offer suggestions for
improvement. Identified weaknesses and suggestions for improvement shall be
identified in the evaluation report, but shall not be a required element of any
evaluation.
A final written evaluation report shall be produced in a manner deemed appropriate
by the evaluator, in consultation with the administrator. This evaluation report
may be combined with the evaluation instruments, or may be a separate document.
The evaluation report shall be signed and dated by the administrator and the
evaluator at the conclusion of the post-evaluation conference. The signature of the
administrator shall not necessarily indicate that s/he agrees with the evaluator's
comments or conclusions, but only that s/he has been made aware of such
comments or conclusions. A copy of the evaluation report shall be provided to the
administrator.
The final evaluation report for an administrator in the last year of his/her contract
shall include the Superintendent's intended recommendation to the Board
concerning the renewal or non-renewal of the contract.
Number and Timing of Evaluations
A.
Administrator Not in Final Year of Contract
An administrator not in the final year of his/her contract shall be
evaluated at least once during the school year. A written copy of the
evaluation report shall be provided to the administrator no later
than the end of the administrator's contract year as defined by the
administrator's annual salary notice.
© NEOLA 2013
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
B.
ADMINISTRATION
1530/page 4 of 5
Administrator in Final Year of Contract
An administrator whose contract is due to expire at the conclusion
of the current school year shall have at least one (1) preliminary
evaluation and one (1) final evaluation during such year. A written
copy of the preliminary evaluation report shall be provided to the
administrator at least sixty (60) days prior to any Board action on
the renewal or non-renewal of the contract. A written copy of the
final evaluation report shall be provided to the administrator at least
five (5) days prior to any Board action on the renewal or non-renewal
of the contract.
Meeting with Board
Each administrator shall be provided the opportunity to meet with the Board in
executive session prior to the Board's action on his/her contract. In this meeting,
the Board shall discuss its reasons for considering the renewal or non-renewal of the
contract. The administrator may be accompanied by a representative of his/her
choosing at the meeting. However, no witnesses or other persons may appear with
or on behalf of the administrator without the express permission of the Board.
Written notice of the right to have such a meeting with the Board shall be provided
in accordance with law to each administrator whose contract is expiring at the
conclusion of the current school year.
Written Rebuttal
The administrator may, at any time following the receipt of an evaluation report,
submit a written rebuttal, not to exceed three (3) pages in length, which shall be
promptly attached to the evaluation report and any copies of the evaluation report
which are retained in the District's records or submitted to the Board for its
consideration.
© NEOLA 2013
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
ADMINISTRATION
1530/page 5 of 5
Legal Effect
This policy and the procedures contained herein shall not create a legal expectancy
of continued employment or a property interest in continued employment, and shall
not be deemed a part of any individual administrator's contract or otherwise a
contractual obligation of the Board.
To the extent that any of the procedures contained herein exceed the requirements
of Ohio law, such procedures shall not be construed as a pre-condition to contract
non-renewal and shall not prevent the Board from proceeding with a contract
non-renewal which otherwise satisfies the minimum requirements of Ohio law.
R.C. 3319.02, 3319.111, 3319.112, 4117.01
Ratification 9/26/05
Revised 6/11/12
Revised 7/8/13
Revised 6/8/15
© NEOLA 2013
© NEOLA 2013
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROGRAM
2114/page 1 of 3
REVISED POLICY - VOL. 33, NO. 2
MEETING STATE PERFORMANCE INDICATORS
Option #1
[]
It is the intent of the Board of Education that the District annually meet
the specified number of performance indicators established by the State
Board of Education to be designated as an "Excellent" School District.
and each eligible school building
annually meet the specified number of performance indicators
established by the State Board of Education to be designated as an
"A" School District.
and an “A” school building.
The Superintendent shall develop a plan annually that outlines the steps the District
needs to take if at least the required percentage of students is to meet or exceed the
performance levels established by the State Board of Education for each of the
performance indicators.
and each eligible school building
need(s) to take if at least the required percentage of students is to meet or exceed the
performance levels established by the State Board of Education for each of the
performance indicators.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROGRAM
2114/page 2 of 3
S/He shall also estimate the additional resources that will or may be necessary to be
able to implement the annual plan and the annual cost to the District to provide
such resources. These estimated costs shall then be incorporated into the budget
proposals submitted to the Board each year and identified as such.
The Superintendent shall also estimate the additional resources that will or may be
necessary to be able to implement this plan to attain the required percentage of
students meeting or exceeding State established performance levels for each
performance indicator. The annual cost of these estimated additional resources will
be reported to the Board as well as incorporated into budget proposals as
identifiable items.
Option #1
[]
Maintaining a designation as an "ExcellentA" School District will require
both the understanding and support of parents and the community at
large. Thus it will be the responsibility of the Superintendent to establish
and maintain a communications program to the community to keep them
informed of:
and “A” school buildings
will require both the understanding and support of parents and the community at
large. Thus it will be necessary to establish and maintain a communications
program to the community to keep them informed of:
the current performance status of the District and the resources
that are needed to ( ) continue to function as ( ) become an
"Excellent" District;
and each eligible school building
and the resources that are needed to become
an "A" District;
and “A” school buildings;
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROGRAM
2114/page 3 of 3
()
the current performance status of the District and the resources
that are needed to ( ) continue to function as ( ) become an
"Effective" District;
()
the impact on students and staff if high performance standards are
not met.
R.C. 3302.02, 3302.03
Ratification - 9/26/05
© NEOLA 2015
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROGRAM
2271/page 1 of 3
REVISED POLICY - SPECIAL UPDATE APRIL 2015
POSTSECONDARY ENROLLMENT PROGRAMSCOLLEGE CREDIT PLUS
PROGRAM
The Board of Education recognizes the value to students and to the District for
students to participate in programs offered by accredited colleges and universities in
Ohio.
The Board will approve participation by students who apply to the participating
college or university (“institute of higher education” or “IHE") and meet the IHE’s
established standards for admission and course placement to enroll in an approved
postsecondary program during the seventh, eighth, meet the participating college's
established placement standards for college-level courses to which credit is awarded,
to enroll in approved postsecondary programs during the ninth, tenth, eleventh, or
twelfth grade year while in attendance in the District. Students will be eligible to
receive secondary credit for completing any of these programs.
The Board will provide information about the College Credit Plus Program prior to
March 1st to all students enrolled in grades six through eleven and their parents as
outlined in AG 2271. The Board will also promote the College Credit Plus program
on its website, including the details of the Board's current agreements with
partnering IHEs.
All students must meet the requirements for participating in the College Credit Plus
program outlined in AG 2271.No student may participate without the written
consent of the Superintendent and for those students under the age of eighteen (18),
the written consent of the parents or without attending the counseling services
offered in relation to this educational option.
The Board may deny high school credit for postsecondary courses any portion of
which are taken during the period of a student’s expulsion. If the student has
elected to receive credit for course(s) toward fulfilling graduation requirements as
well as postsecondary credit, that election is automatically revoked for all college
courses in which the student enrolled during the college term in which the expulsion
is imposed.
When a student is expelled, the Board directs the Superintendent to send written
notice of the expulsion to any college in which the expelled student is enrolled under
R.C. 3365.03 (Postsecondary Enrollment Options) at the time the expulsion is
imposed. This notice shall indicate the date the expulsion is scheduled to expire
and that the Board has adopted a policy under R.C. 3313.613 to deny high school
BOARD OF EDUCATION
PROGRAM
XENIA COMMUNITY SCHOOL DISTRICT
2271/page 2 of 3
credit for postsecondary courses taken during an expulsion. If the expulsion period
is later extended, the Superintendent shall notify the college of the extension.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROGRAM
2271/page 3 of 3
The Board will collect, report, and track program data annually in accordance with
data reporting guidelines adopted by the chancellor and the Superintendent of
Public Instruction pursuant to R.C. 3365.15.
The Superintendent shall establish the necessary administrative guidelines to
comply with State law which will thereafter be properly communicated to both
students and their parents. The Superintendent shall also establish guidelines and
procedures for the awarding of credit and the proper entry on a student's transcript
and other records of his/her participation in a postsecondary program.
R.C. 3313.613, 3365.01 through 3365.09
© NEOLA 2015
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROGRAM
2413/page 1 of 3
NEW POLICY - VOL. 33, NO. 2
CAREER ADVISING
This policy has been developed as prescribed in R.C. 3313.6020 and the State Board
of Education's Model Policy. This policy shall be updated at least once every
two (2) years.
The
policy
shall
be
made
available
to
students,
parents/guardians/custodians, and local postsecondary institutions, residents of
the District, and shall be posted on the District web site.
Career advising is an integrated process that helps students understand how their
personal interests, strengths and values might predict satisfaction and success in
school and related career fields, as well as how to tie these interests and strengths to
their academic and career goals. Students need to have access to comprehensive
resources and support to prepare for their future success. Through relevant
classroom instruction, career-related learning experiences, and a program of
counseling and advising, students can discover their interests and explore academic
and career pathway options.
The District’s Career Advising Plan shall include:
A.
Grade-level examples that link students’ schoolwork to one (1) or
more career field
B.
Career advising to students in grades K-12, which includes
age-appropriate activities and also includes creating and
maintaining a Student Success Plan beginning in grade 6.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
C.
PROGRAM
2413/page 2 of 3
Additional interventions and career advising for students who are
identified as at risk of dropping out of school.
These may include:
1.
Identifying students who are at risk of dropping out of school
using a local, research-based method, such as the Early
Warning System offered by the Ohio Department of
Education, with input from teachers, school counselors and
other appropriate school staff.
2.
Developing a Student Success Plan for each at-risk student
that addresses the student’s academic and career pathway to
a successful graduation and the role of career-technical
education, competency-based education and experiential
learning when appropriate.
3.
Before developing a Student Success Plan, District staff will
invite the student’s parent/guardian/custodian to assist. If
that adult does not participate in the plan development, the
District will provide the adult a copy of the plan, a statement
of the importance of a high school diploma and a listing of the
pathways to graduation available to the student.
D.
Training for employees on how to advise students on career
pathways, including training on advising students using the tools
available in OhioMeansJobs K-12.
E.
Multiple academic and career pathways through high school that
students may choose to earn a high school diploma, including
opportunities to earn industry-recognized credentials and
postsecondary course credit.
F.
Information on courses that can award students both traditional
academic and career-technical credit.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROGRAM
2413/page 3 of 3
G.
Documentation on career advising provided for review by the
student, student’s parent, guardian or custodian, and schools the
student may attend in the future.
H.
The supports necessary for students to have successful transitions
from high school to their postsecondary destinations, including
interventions and services for students in need of remediation in
mathematics and English language arts.
R.C. 3313.6020, Ohio Model Policy on Career Advising (ODE) (December 2014)
© NEOLA 2015
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROFESSIONAL STAFF
3220/page 1 of 12
STANDARDS-BASED TEACHER EVALUATION
The Board of Education is responsible for a standards-based teacher evaluation
policy which conforms to the framework for evaluation of teachers as approved by
the State Board of Education and aligns with the “Standards for the Teaching
Profession” as set forth in State law.
The Board adopts the Ohio Teacher Evaluation System (“OTES”) model as approved
by the State Board of Education.
The evaluation policy is intended to provide an evaluation model that is researchbased, transparent, fair, and adaptable to the needs of the District. The Board
believes in the importance of ongoing assessment and meaningful feedback as a
powerful vehicle to support improved teaching performance and student growth, as
well as promotion and retention decisions for teachers.
This policy shall be implemented as set forth herein and included in the collective
bargaining agreement with the Xenia Education Association, and in all extensions
and renewals thereof.
This policy has been developed in consultation with teachers employed by the
Board.
Given the dynamic nature of the mandated teacher evaluation process, the Board
authorizes the Superintendent to establish and maintain an ongoing Evaluation
Policy Consultation committee, with continuing participation by District teachers
represented by the District Leadership Team, and for the express purpose of
recommending necessary changes to the Board for the appropriate revision of this
policy.
Definitions
“OTES” – stands for the Ohio Teacher Evaluation System as adopted by the Ohio
State Board of Education in 2011, or as otherwise modified by the State Board of
Education.
“Teacher” – For purposes of this policy, “teacher” means a licensed instructor who
spends at least fifty percent (50%) of his/her time providing content-related student
instruction and who is working under one (1) of the following:
A.
A license issued under R.C. 3319.22, R.C. 3319.26, R.C. 3319.222
or R.C. 3319.226; or
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROFESSIONAL STAFF
3220/page 2 of 12
B.
A permanent certificate issued under R.C. 3319.222 as it existed
prior to September, 2003; or
C.
A permanent certificate issued under R.C. 3319.222 as it existed
prior to September, 2006; or
D.
A permit issued under R.C. 3319.301.
Substitute teachers and teachers not meeting this definition are not subject to
evaluation under this policy. Regular and part time bargaining unit members who
do not meet the definition will be evaluated utilizing the evaluation procedures of the
collective bargaining agreement in effect between the Board and the Xenia Education
Association.
The Superintendent, Treasurer, Director of Business & Technology and any “other
administrator” as defined by R.C. 3319.02 are not subject to evaluation under this
policy.
“Credentialed Evaluator” – For purposes of this policy, each teacher subject to
evaluation will be evaluated by a person who:
A.
Meets the eligibility requirements under R.C. 3319.111(D); and
B.
Holds a credential established by the Ohio Department of Education
for teacher evaluation; and
C.
Has completed state-sponsored evaluation training and has passed
an online credentialing assessment.
The Board shall authorize the Superintendent/designee to approve and maintain a
list of credentialed evaluators as necessary to effectively implement this policy.
“Core Subject Area” – means reading and English language arts, mathematics,
science, foreign language, government, economics, fine arts, history and geography.
“Student Growth” – for the purpose of the District’s evaluation policy, student
growth is defined as the change in student achievement for an individual student
between two (2) or more points in time.
“Student Learning Objectives” (“SLOs”) – include goals identified by a teacher or
group of teachers that identify expected learning outcomes or growth targets for a
group of students over a period of time.
“Shared Attribution Measures” – student growth measures that can be attributed
to a group.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROFESSIONAL STAFF
3220/page 3 of 12
“Value-Added” – refers to the EVAAS Value-Added methodology provided by SAS,
Inc., which provides a measure of student progress at the District and school level
based on each student’s scores on state issued standardized assessments.
“Vendor Assessment” – student assessments approved by the Ohio Department of
Education that measure mastery of the course content for the appropriate grade
level, which may include nationally normed standardized assessments, industry
certification exams, or end-of-course examinations for grade level and subjects for
which the Value-Added measure does not apply.
Standards-Based Teacher Evaluation
Teacher evaluations will utilize multiple factors, with the intent of providing
meaningful feedback to each teacher and assigning an effectiveness rating based in
equal part upon teacher performance and student growth.
Each teacher evaluation will result in an effectiveness rating of:
A.
Accomplished;
B.
Skilled;
C.
Developing; or
D.
Ineffective.
The specific standards and criteria for distinguishing between these ratings/levels of
performance shall be the same as those developed by the State Board of Education,
which are incorporated herein by reference.
The Superintendent shall annually cause to be filed a report to the Department of
Education the number of teachers for whom an evaluation was conducted as well as
the number of teachers assigned each rating as set forth above, aggregated by
teacher preparation programs from which and the years in which the teachers
graduated.
Fifty percent (50%) of each evaluation will be based upon teacher performance and
fifty percent (50%) on multiple measures of student growth as set forth herein.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROFESSIONAL STAFF
3220/page 4 of 12
Assessment of Teacher Performance
Teacher performance will be evaluated during formal observations and periodic
informal observations also known as “classroom walkthroughs.” Such performance,
which will comprise fifty-percent (50%) of a teacher’s effectiveness rating, will be
assessed through a holistic process by trained and credentialed evaluators based
upon the following Ohio Standards for the Teaching Profession:
A.
Understanding student learning and development and respecting
the diversity of the students they teach;
B.
Understanding the content area for which they have instructional
responsibility;
C.
Understanding and using varied assessment to inform instruction,
evaluate and ensure student learning;
D.
Planning and delivering effective
individual student learning;
E.
Creating learning environments that promote high levels of learning
and student achievement;
F.
Collaborating and communicating with students, parents, other
educators, district administrators and the community to support
student learning; and
G.
Assuming responsibility for professional growth, performance and
involvement.
instruction
that
advances
Formal Observation and Classroom Walkthrough Sequence
A.
All instructors who meet the definition of “teacher” under R.C.
3319.111 and this policy shall be evaluated based on at least two (2)
formal observations and periodic classroom walkthroughs each
school year.
B.
Teachers on a limited contract who are under consideration for
renewal/nonrenewal shall receive at least three (3) formal
observations in addition to periodic classroom walkthroughs unless
the Superintendent waives the third observation.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROFESSIONAL STAFF
3220/page 5 of 12
A teacher who has been granted a continuing contract by the Board of Education
and who receives a rating of “Accomplished” on his/her most recent evaluation shall
be evaluated every other school year.
Evaluations will be completed by May 1st and each teacher will be provided a
written report of the results of his/her evaluation by May 10th. Written notice of
nonrenewal will be provided by June 1st.
In evaluating teacher performance in these areas, the Board shall utilize the
measures set forth by the Ohio Department of Education’s OTES “Teacher
Performance Evaluation Rubric” for instructional planning, instruction and
assessment, and professionalism, set forth herein the Appendix.
Each teacher evaluated under this policy shall annually complete a “SelfAssessment,” utilizing the Self Assessment Summary Tool set forth herein as
“Teacher Evaluation Form.”
Formal Observation Procedure
A.
The first formal observation shall be preceded by a conference
between the evaluator and the employee prior to the observation in
order for the employee to explain plans and objectives for the
classroom situation to be observed. All subsequent observations
will be unannounced.
B.
A post-observation conference shall be held after each formal
observation.
Informal Observation/Classroom Walkthrough Procedure
A.
Classroom walkthroughs shall not unreasonably disrupt and/or
interrupt the learning environment.
B.
Data gathered from the walkthrough must be placed on the form
designated in Teacher Evaluation Form.
C.
A final debriefing and completed form must be shared with the
employee within a reasonable amount of time.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROFESSIONAL STAFF
3220/page 6 of 12
Assessment of Student Growth
In determining student growth measures, the Board adopts the Ohio Department of
Education’s Ohio Teacher Evaluation System (OTES), which calculates student
growth by assessing achievement for an individual student occurring between two
(2) points in time. It is important to note that a student who has forty-five (45) or
more absences (excused or unexcused) for the school year will not be included in the
determination of student academic growth.
In general, the Board will utilize the following categories to determine this aspect of a
teacher’s evaluation, depending upon the instructor involved:
A1:
Teachers instructing in value-added subjects exclusively1;
A2:
Teachers instructing in value-added courses, but not exclusively2;
B:
Teachers instructing in areas with Ohio Department of Education
approved vendor assessments with teacher-level data available; or
C:
Teachers instructing in areas where no teacher-level value-added or
approved vendor assessment available.3
Where value-added methodologies exist for A1 and A2 teachers, the Board will utilize
them in the evaluation process, to the extent set forth in the Appendix of the
“District Student Growth Measurement Index.” Teachers instructing in value-added
courses, but not exclusively, will utilize teacher value-added and locally determined
measures proportionate to the teacher’s schedule.
___________________________
1If a teacher’s schedule is comprised only of courses or subjects for which the valueadded progress dimension is available, until June 30, 2014, the majority (i.e.,
greater than twenty-five percent (25%)) of the student growth factor of the evaluation
will be based upon the value-added progress as determined for each such teacher.
After July 1, 2014, the entire student academic growth factor of the evaluation (i.e.
fifty percent (50%)) shall be based on the value-added progress dimension.
2For
these teachers, value added will be used for the student academic growth factor
in proportion to the part of a teacher’s schedule of courses or subjects for which the
value-added progress dimension is applicable. Teachers with multiple subjects that
have value-added data will be issued reports for a composite of reading and math;
for other assessments (approved vendor and local measures), the assessment data
measures should be representative of the teacher’s schedule.
3If
used, only one (1) “shared attribution” measure can be utilized per instructor.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROFESSIONAL STAFF
3220/page 7 of 12
When an approved Ohio Department of Education vendor assessment is utilized in
the measurement of student growth, it will be included in the evaluation process for
B teachers to the extent set forth in the Appendix of the “District Student Growth
Measurement Index.”
When neither teacher-level value-added data nor Ohio Department of Educationapproved assessments are available, the District shall use locally-determined
Student Growth Measures for C teachers as set forth in the Appendix of the “District
Student Growth Measurement Index.” Student Growth Measures may be comprised
of SLOs, shared attribution, and/or non-Value-Added vendor data.
An SLO must be based upon the following criteria: Baseline and Trend Data,
Student Population, Interval of Instruction, Standards and Content, Assessment(s),
Growth Targets, and Rationale for Growth Targets. When new SLO’s are developed
or revised, the process will include consultation with teachers employed by the
Board. The Board’s process for creating and revising SLO’s is set forth in the
Appendix of the “District OTES Student Growth Measures Manual.”
Data from these approved measures of student growth will be scored on five (5)
levels in accordance with the Ohio Department of Education/OTES guidance and
converted to a score in one of three (3) levels of student growth:
A.
Above
B.
Expected
C.
Below
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROFESSIONAL STAFF
3220/page 8 of 12
Final Evaluation Procedures
Each teacher’s performance rating will be combined with the assessment of student
growth measures to produce the summative evaluation rating, based upon the
criteria developed by the Ohio Department of Education following “Evaluation
Matrix”:
Teacher Performance
Above
Expected
Below
Student Growth Measures
4
3
2
1
Accomplished
Accomplished
Skilled
Developing
Skilled
Skilled
Developing
Developing
Developing
Developing
Ineffective
Ineffective
The evaluator shall provide that each evaluation is submitted to the teacher for
his/her acknowledgement by written receipt. If signed, by the teacher, the receipt is
to be sent to the Superintendent as soon as received.
Professional Growth Plans and Professional Improvement Plans
Based upon the results of the annual teacher evaluation, as converted to the
“Evaluation Matrix” above, each teacher must develop either a professional growth
plan or professional improvement plan as follows:
A.
Teachers whose performance rating indicates above expected levels
of student growth will develop a professional growth plan and may
choose their credentialed evaluator from those available to the Board
for that purpose, utilizing the components set forth in the “Teacher
Evaluation Form.”
BOARD OF EDUCATION
PROFESSIONAL STAFF
XENIA COMMUNITY SCHOOL DISTRICT
3220/page 9 of 12
B.
Teachers whose performance rating indicates expected levels of
student growth will develop a professional growth plan
collaboratively with his/her credentialed evaluator and will have
input on his/her evaluator for the next evaluation cycle, utilizing the
components set forth in the “Teacher Evaluation Form.”
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
C.
PROFESSIONAL STAFF
3220/page 10 of 12
Teachers whose performance rating indicates below expected levels
of student growth will develop a professional improvement plan with
their credentialed evaluator. The administration will assign the
evaluator for the subsequent evaluation cycle and approve the
professional improvement plan, utilizing the components set forth in
“Teacher Evaluation Form.”
Core Subject Teachers – Testing for Content Knowledge
Beginning with the 2015-2016 school year, core subject area teachers must register
for and complete all written examinations of content knowledge selected by the Ohio
Department of Education if the teacher has received an effectiveness rating of
“Ineffective” on his/her annual evaluation for two (2) of the three (3) most recent
school years.
If a teacher passes the examination set forth above and provides proof of that
passage to the Board, the teacher will be required, at the teacher's expense, to
complete professional development that is targeted to the deficiencies identified in
the teacher's evaluations conducted under this policy.
The following may be grounds for termination of a teacher pursuant to
R.C. 3319.16:
A.
failing to complete all required written examinations under this
section;
B.
a failing score on a written examination(s) taken pursuant to this
section;
C.
a rating of ‘ineffective’ on the teacher’s next
evaluation
after
passing all written examinations pursuant to this section and after
completion of the required professional development; or
D.
failure of a
development.
teacher
to
complete
the
required
professional
Any teacher passing the examination set forth above will not be required to take the
examination again for three (3) years, regardless of the teacher's evaluation ratings
or the performance index score ranking of the building in which the teacher teaches.
No teacher shall be responsible for the cost of taking an examination set forth above.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROFESSIONAL STAFF
3220/page 11 of 12
Board Professional Development Plan
In accordance with the Ohio State Board of Education’s statewide evaluation
framework, the Board has adopted a specific plan for the allocation of financial
resources to support the professional development of teachers covered by this policy.
The plan will be reviewed annually.
Retention and Promotion Decisions/Removal of Poorly Performing Teachers
It is the purpose of this Standards-Based Teacher Evaluation Policy to improve the
quality of instruction, enhance student learning and strengthen professional
competence through meaningful feedback and targeted professional development.
In addition, the evaluations produced will serve to inform the Board on employment
decisions, i.e., retention, promotion of teachers, renewal of teaching contracts, and
the removal/nonrenewal of poorly performing teachers.
Definitions:
“Retention” for purposes of this policy refers to employment decisions on the
question of whether or not to suspend a contract pursuant to a reduction in force,
nonrenew a limited or extended limited contract, or terminate employment for good
and just cause. In the case of a reduction in force, seniority will not be considered
when making decisions on contract suspensions, except in the instance of
comparable evaluations. The decision to nonrenew or terminate the contract of a
poorly performing teacher may be informed by the evaluation(s) conducted under
this policy. However, decisions to nonrenew or terminate a teaching contract are not
limited by the existence of this policy.
“Promotion” as used in this context is of limited utility given the fact that teachers
covered by this policy are not currently employed in any discernible hierarchy.
Nevertheless, when making decisions relative to such matters as determining
department or grade level chairpersons, selections to curricular or strategic planning
bodies, or teaching assignments, the Board will consider teacher performance as
indicated by evaluations.
“Poorly Performing Teachers” refers to teachers identified through the evaluation
process set forth in this policy who demonstrate an inability and/or unwillingness to
meet the reasonable expectations of this standards-based evaluation system.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROFESSIONAL STAFF
3220/page 12 of 12
“Comparable Evaluations” since seniority may not be the basis for teacher
retention or other employment decisions, except when deciding between teachers
who have comparable evaluations, this refers to teachers within the categories of
“Ineffective,” “Skilled”, and “Accomplished.”
Removal of poorly performing teachers will be in accordance with the nonrenewal
and termination statutes of the Ohio revised code and/or the relevant provisions of
the collective bargaining agreement in effect between the Board and the Xenia
Education Association.
Nothing in this policy will be deemed to prevent the Board from exercising its rights
to non-renew, terminate, or suspend a teaching contract as provided by law and the
terms of the collective bargaining agreement in effect between it and the Xenia
Education Association. The evaluation system and procedures set forth in this
policy shall not create an expectation of continued employment for teachers on a
limited contract that are evaluated under this policy. The Board reserves the right
to nonrenew a teacher evaluated under this policy in accordance with R.C. 3319.11
notwithstanding the teacher’s summative rating.
R.C. 3319.02, 3319.11, 3319.111, 3319.112, 3319.22, 3319.222, 3319.226
R.C. 3319.26, 3319.58, 3333.0411
A.C. 3301-35-03(A)
Revised 7/8/13
Revised 11/4/13
© NEOLA 2013
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
STUDENTS
5114/page 1 of 4
REVISED POLICY - VOL. 33, NO. 2
FOREIGN-NONIMMIGRANT STUDENTS AND FOREIGN-EXCHANGE
STUDENTS
The Board of Education recognizes the positive cultural benefits to the students,
staff, and the community in meeting students from other countries and in having
foreign-exchange visitor students as members of the student body of this District’s
high school(s).
An exchange visitor student is a foreign national who has been selected by a sponsor
that has been approved by the United States Department of State (USDOS) to
participate in an exchange visitor program and who is seeking to enter or has
entered the United States temporarily on a J-1 visa.
The Board will permit the admission of foreign-exchange students (from recognized
and approved student exchange programs) who are residing in this District. This
policy only applies in such instances wherein a student is entering the United States
to attend public school by way of an organization recognized and approved by the
United States Department of State as an exchange visitor program sponsor. It is not
intended to apply to other foreign students residing in the District who must be
enrolled in accordance with State law. Nonresident foreign-exchange students shall
be eligible for admission on the same basis as other nonresident students.
The Superintendent shall prepare administrative guidelines to ensure that these
programs function effectively.
Exchange Visitor Program for Nonimmigrant Students with J-1 Visas
The Board authorizes the Superintendent to consider a request to admit an
exchange visitor student who meets the USDOS requirements and applies for
admission through a sponsoring organization, and determine whether or not that
student should be accepted.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
STUDENTS
5114/page 2 of 4
In accordance with Federal law, an exchange visitor student will be selected and
sponsored by an organization that has been approved by the USDOS. The Board,
pursuant to Federal law, requires the sponsoring agency to secure prior written
acceptance of the Superintendent for the placement of an exchange visitor student
()
in the District high school.
After written acceptance of school placement is secured, the sponsoring agency
should issue the certificate of eligibility for J-1 Visas to the exchange visitor student
who meets the criteria established in Federal law for participation in an EVP.
Pursuant to Federal law the sponsoring agency is also responsible for selecting a
host family who resides in the District for each exchange visitor student.
Lastly, pursuant to Federal law, a sponsoring agency can place no more than five (5)
exchange visitor students
in the District high school.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
STUDENTS
5114/page 3 of 4
Other Nonimmigrant Students
This policy does not apply to nonimmigrant students with citizenship in countries
other than the United States who are not participating in an approved exchange
visitor program at a District school
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
STUDENTS
5114/page 4 of 4
All other nonimmigrant students with citizenship in countries other than the United
States who seek to enroll in the District’s schools are subject to State law and the
District’s policies regarding enrollment and, if applicable, tuition.
8 C.F.R. 214 et seq.
8 U.S.C. 1101 (Immigration Reform and Control Act)
R.C. 3313.64
Mutual Educational and Cultural Exchange Act of 1961, as amended
Immigration and Nationality Act
22 C.F.R. 62, Exchange Visitor Program
Adopted 10/10/2005
Revised 2/9/09
© NEOLA 2015
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
STUDENTS
5340/page 1 of 2
STUDENT ACCIDENTS
The Board of Education believes that school personnel have certain responsibilities
in case of accidents which occur in school. Said responsibilities extend to the
administration of first aid by persons trained to do so, summoning of medical
assistance, notification of administrative personnel, notification of parents, and the
filing of accident reports.
Employees shall administer first aid within the limits of their knowledge of
recommended practices. All employees should make an effort to increase their
understanding of the proper steps to be taken in the event of an accident. Good
Samaritan Acts assume no liability.
The Superintendent shall develop administrative guidelines to include the reporting
of accidents, when appropriate.
Any Student who has been removed from a P.E. Class, or intramural athletic
practice or competition, by a teacher, coach, or referee because he/she has
exhibited signs, symptoms, or behaviors consistent with having sustained a
concussion or head injury shall not be permitted to return to any P.E. class, or
intramural athletic practice or competition, for which the teacher, coach, or referee
is responsible on the same day as the removal and not until both of the following
occur:
A.
The student’s condition is assessed by a physician or other health
care provider authorized by the Board, in accordance with
requirements set for in R.C. 3313.539(E)(2), to assess such a
student.
B.
The student receives written clearance that it is safe to return to the
P.E. Class, or intramural athletic practice or competition, from a
physician or other health care provider authorized by the Board, in
accordance with requirements set forth in R.C. 3313.539(E)(2), to
grant such a clearance.
R.C. 2305.23 (Good Samaritan), 3313.20, 3313.539
Adopted 10/10/2005
Revised 11/4/13
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
© NEOLA 2013
STUDENTS
5340/page 2 of 2
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
STUDENTS
5350/page 1 of 2
STUDENT SUICIDE
The Board of Education recognizes that depression and self-destruction are
problems of increasing severity among children and adolescents. A student who
suffers the psychological disability of depression cannot benefit fully from the
educational program of the schools, and a student who has attempted
self-destruction poses a danger both to himself/herself and to other students.
All school personnel should be alert to the student who exhibits signs of unusual
depression or who threatens or attempts suicide. Any such signs or the report of
such signs from another student or staff member should be taken with the utmost
seriousness.
In accordance with Policy 8462, staff shall receive professional development training
in the risk factors, warning signs, and resources regarding youth suicide awareness
and prevention. Such training shall include the warning signs of non-suicidal selfinjurious behaviors.
Additional professional development training in youth suicide risk assessment and
intervention shall be provided to mental health employees, counselors,
psychologists, and school nurses.
The Superintendent shall develop and implement administrative guidelines whereby
members of the professional staff understand how to use an intervention procedure
which includes the following:
Step 1 - Stabilization
Step 2 - Assessment of the Risk
Step 3 - Use of Appropriate Risk Procedure
Step 4 - Communication with Appropriate Parties
Step 5 - Follow-up
Throughout any intervention, it is essential that Board policies and District
guidelines regarding confidentiality be observed at all times.
A.C. 5101:2-34/35
767 F2d 651 (1985)
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
Adopted 10/10/2005
STUDENTS
5350/page 2 of 2
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
STUDENTS
5460/page 1 of 4
REVISED POLICY - VOL. 33, NO. 2
GRADUATION REQUIREMENTS
In order to acknowledge each student's successful completion of the instructional
program, appropriate to the achievement of District goals and objectives as well as
personal proficiency, the Board of Education awards a diploma to eligible students
at a graduation ceremony.
The Board shall award a regular high school diploma to every student enrolled in
this District who meets the requirements of graduation established by this Board or
who properly completes the goals and objectives specified in his/her individualized
education program (IEP) including either the exemption from or the requirement to
complete the tests required by the State Board of Education in order to graduate.
Each student must demonstrate, unless exempted, at least a proficient level of skill
on the tests required by the State Board of Education to graduate.In addition to
earning course credits, each student must earn the required number of points,
unless exempted, on the tests required by the State Board of Education to graduate.
The requirements for graduation from high school include earning twenty
one (21) units of credit in grades nine through twelve as established in
State law. However, no student shall be required to remain in school for
any specific number of semesters or other terms if the student completes
the required curriculum early.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
STUDENTS
5460/page 2 of 4
All students must receive instruction in economics and financial literacy during
Grades 9 – 12.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
STUDENTS
5460/page 3 of 4
Students who have participated in interscholastic athletics, marching
band, or cheerleading for at least two (2) full seasons as defined in the
student handbook, while enrolled in grades 9 through 12, and as
documented by the guidance counselor may be excused from the high
school physical education requirement. Students electing such an excuse
shall complete one-half (1/2) unit of at least sixty (60) hours of instruction
in another course of study which is designated by the Board as meeting the
high school curriculum requirements.
Credit may be earned by:
A.
completing coursework;
B.
testing out of or demonstrating mastery of course content; or
C.
pursuing one or more educational options in accordance with the
District's Credit Flexibility Program.
Credit may be earned at an accredited postsecondary institution.
Every high school may permit students below the ninth grade to take advanced work
for credit. This work shall count toward the graduation requirements if it was both:
[]
A.
taught by a person who possesses a license/certificate issued under
State law that is valid for teaching high school;
B.
designated by the Board as meeting the high school curriculum
requirements.
Ohio Core Opt-Out
In accordance with the provisions of R.C. 3313.603, a student who enters
ninth grade on or after July 1, 2010 and before July 1, 2014 may opt-out
of the Ohio core curriculum requirements for graduation if all of the
following conditions as specified in law and as detailed in AG 5460C are
satisfied. [END OF OPTION]
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
STUDENTS
5460/page 4 of 4
An honors diploma shall be awarded to any student who meets the established
requirements for graduation or the requirements of his/her IEP; attains the
applicable scores on the tests required by the State Board of Education to graduate;
and meets any additional criteria the State Board may establish.
Commencement exercises will include only those students who have successfully
completed requirements for graduation as certified by the high school principal or
those students who have been deemed eligible to participate in such exercises in
accordance with the terms of their IEP. No student who has completed the
requirements for graduation shall be denied a diploma as a disciplinary measure. A
student may be denied participation in the ceremony of graduation when personal
conduct so warrants.
The Board also shall grant a diploma of adult education to all District residents over
the age of twenty-one (21) who meet the requirements established by the State
Board of Education.
The Superintendent shall establish whatever administrative guidelines are necessary
to comply with State rules and regulations.
R.C. 3313.60, 3313.603, 3313.61, 3313.611, 3313.614, 3313.647, 3323.08
R.C. 3301.07, 0710, 0711
A.C. 3301-41-01, 3301-13-01 to 07
Adopted 10/10/05
Revised 2/8/10
Revised 3/11/13
© NEOLA 2015
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROPERTY
7540.04/page 1 of 6
REVISED POLICY - VOL. 33, NO. 1
STAFF EDUCATION TECHNOLOGYNETWORK AND INTERNET
ACCEPTABLE USE AND SAFETY
Advances in telecommunications and other related technologies have fundamentally
altered the ways in which information is accessed, communicated, and transferred
in society. Such changes are driving the need for educators to adapt their means
and methods of instruction, and the way they approach student learning, to harness
and utilize the vast, diverse, and unique resources available on the Internet. The
Board of Education is pleased to provide Internet service to its staff. The District’s
Internet system has a limited educational purpose. The District’s Internet system
has not been established as a public access service or a public forum. The Board
has the right to place restrictions on its use to assure that use of the District’s
Internet system is in accord with its limited educational purpose. Staff use of the
District’s computers, network and Internet services (“Network”) will be governed by
this policy and the related administrative guidelines, and any applicable
employment contracts and collective bargaining agreements. The due process rights
of all users will be respected in the event there is a suspicion of inappropriate use of
the Network. Users have no right or expectation to privacy when using the Network
(including, but not limited to, privacy in the content of their personal files, e-mails,
and records of their online activity while on the Network).Technology has
fundamentally altered the ways in which information is accessed, communicated,
and transferred in society. As a result, educators are continually adapting their
means and methods of instruction, and the way they approach student learning, to
incorporate the vast, diverse, and unique resources available through the Internet.
The Board of Education provides staff with access to the Internet for limited
educational purposes only and utilizes online educational services to enhance the
instruction delivered to its students and to facilitate the staff’s work. The District’s
Internet system does not serve as a public access service or a public forum, and the
Board imposes reasonable restrictions on its use consistent with its limited
educational purpose. This policy and its related administrative guidelines and any
applicable employment contracts and collective bargaining agreements govern the
staffs’ use of the District’s computers, laptops, tablets, personal communication
devices (as defined by Policy 7530.02), network and Internet connection and online
educational services (“Education Technology” or “Ed-Tech”). The due process rights
of all users will be respected in the event there is a suspicion of inappropriate use of
the Education Technology. Users have no right or expectation to privacy when using
the Ed-Tech (including, but not limited to, privacy in the content of their personal
files, e-mails, and records of their online activity while on the network and Internet).
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROPERTY
7540.04/page 2 of 6
The Board encourages sStaff are expected to utilize Education Technologythe
Internet in order to promote educational excellence in our schools by providing
studentsthem with the opportunity to develop the resource sharing, innovation, and
communication skills and tools that are essential to both life and work. The Board
encourages the faculty to develop the appropriate skills necessary to effectively
access, analyze, evaluate, and utilize these resources in enriching educational
activities. The instructional use of the Internet and online educational services will
be guided by the Board's policy on Instructional Materials.
The Internet is a global information and communication network that provides an
incredible opportunity to brings incrediblepreviously unimaginable education and
information resources to our students. The Internet connects computers and users
in the District with computers and users worldwide. Through the Internet, students
and staff can access up-to-date, highly relevant information that will enhance their
learning and the education process. Further, the Education TechnologyInternet
provides students and staff with the opportunity to communicate with other people
from throughout the world. Access to such an incredible quantity of information
and resources brings with it, however, certain unique challenges and
responsibilities.
First, and foremost, the Board may not be able to technologically limit access,
through its Education Technologythe Board's Internet connection, to only those
services and resources that have been authorized for the purpose of instruction,
study and research related to the curriculum. Unlike in the past when educators
and community members had the opportunity to review and screen materials to
assess their appropriateness for supporting and enriching the curriculum according
to adopted guidelines and reasonable selection criteria (taking into account the
varied instructional needs, learning styles, abilities, and developmental levels of the
students who would be exposed to them), access to the Internet, because it serves as
a gateway to any publicly available file server in the world, will opens classrooms
and students to electronic information resources that may not have not been
screened by educators for use by students of various ages.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROPERTY
7540.04/page 3 of 6
Pursuant to Federal law, the Board has implemented technology protection
measures, which protect against (e.g., filter or block) access to visual
displays/depictions/materials that are obscene, constitute child pornography,
and/or are harmful to minors, as defined by the Children’s Internet Protection Act.
At the discretion of the Board or Superintendent, the technology protection
measures may also be configured to protect against access to other material
considered inappropriate for students to access. The Board also utilizes software
and/or hardware to monitor online activity of staff members to restrict access to
child pornography and other material that is obscene, objectionable, inappropriate
and/or harmful to minors. The technology protection measures, may not be
disabled at any time that students may be using the Education TechnologyNetwork,
if such disabling will cease to protect against access to materials that are prohibited
under the Children’s Internet Protection Act. Any staff member who attempts to
disable the technology protection measures without express written consent of an
appropriate administrator will be subject to disciplinary action, up to and including
termination.
The Superintendent or Assistant Superintendent of Business Operations may
temporarily or permanently unblock access to websites containing appropriate
material, if access to such sites has been inappropriately blocked by the technology
protection measures. The determination of whether material is appropriate or
inappropriate shall be based on the content of the material and the intended use of
the material, not on the protection actions of the technology protection measures.
The Superintendent or Assistant Superintendent of Business Operations may also
disable the technology protection measures to enable access for bona fide research
or other lawful purposes.
Staff members will participate in professional development programs in accordance
with the provisions of law and this policy. Training shall include:
A.
the safety and security of students while using e-mail, chat rooms,
social media and other forms of direct electronic communications;
B.
the inherent danger of students disclosing personally identifiable
information online;
C.
the consequences of unauthorized access (e.g., "hacking"),
cyberbullying and other unlawful or inappropriate activities by
students or staff online; and
D.
unauthorized disclosure, use, and dissemination of personal
information regarding minors.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROPERTY
7540.04/page 4 of 6
Furthermore, staff members shall provide instruction for their students regarding
the appropriate use of technology and online safety and security as specified above,
and staff members will monitor students’ online activities while at school.
Monitoring may include, but is not necessarily limited to, visual
observations of online activities during class sessions; or use of specific
monitoring tools to review browser history and network, server, and
computer logs.
The disclosure of personally identifiable information about students online is
prohibited.
Building principals are responsible for providing training so that Internet users
under their supervision are knowledgeable about this policy and its accompanying
guidelines. The Board expects that staff members will provide guidance and
instruction to students in the appropriate use of the Education TechnologyInternet.
Such training shall include, but not be limited to, education concerning appropriate
online behavior, including interacting with other individuals on social networking
websites and in chat rooms and cyberbullying awareness and response. All Internet
users are required to sign a written agreement to abide by the terms and conditions
of this policy and its accompanying guidelines.
Staff will be assigned a school email address that they are required to
utilize for all school-related electronic communications, including those to
students and their parents and other staff members.
With prior approval from the Superintendent or the Assistant
Superintendent of Business Operations, staff may direct students who
have been issued school-assigned email accounts to use those accounts
when signing-up/registering for access to various online educational
services, including mobile applications/apps that will be utilized by the
students for educational purposes under the teacher’s supervision.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROPERTY
7540.04/page 5 of 6
Staff members are responsible for good behavior when using on the Board's
Education Technologycomputers/network and the Internet just as they are in
classrooms, school hallways, and other school premises and school sponsored
events. Communications on the Internet are often public in nature.
Staff members shall not access social media for personal use on the
District’s network, and shall access social media for educational use only
after submitting a plan for that educational use and securing the
principal’s approval of that plan in advance.
General school rules for behavior and communication apply. The Board does not
sanction any use of the Internet that is not authorized by or conducted strictly in
compliance with this policy and its accompanying guidelines. Users who disregard
this policy and its accompanying guidelines may have their use privileges suspended
or revoked, and disciplinary action taken against them. Users of granted access to
the Board’s Education Technology Internet through the Board's computers are
assume personally responsibleility and liableility, both civilly and criminally, for
uses of the Ed-TechInternet not authorized by this policy and its accompanying
guidelines.
The Board designates the Superintendent and the Assistant Superintendent of
Business Operations as the administrators responsible for initiating, implementing,
and enforcing this policy and its accompanying guidelines as they apply to staff
members’ use of the District’s Education TechnologyNetwork.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
PROPERTY
7540.04/page 6 of 6
Optional
Social Media Use
An employee’s personal or private use of social media, such as Facebook, Twitter,
MySpace, blogs, etc., may have unintended consequences. While the Board respects
its employees' First Amendment rights, those rights do not include permission to
post inflammatory comments that could compromise the District's mission,
undermine staff relationships, or cause a substantial disruption to the school
environment. This warning includes staff members’ online conduct that occurs off
school property including from the employee’s private computer. Postings to social
media should be done in a manner sensitive to the staff member’s professional
responsibilities.
In addition, Federal and State confidentiality laws forbid schools and their
employees from using or disclosing student education records without parental
consent. See Policy 8330. Education records include a wide variety of information;
posting personally identifiable information about students is not permitted. Staff
members who violate State and Federal confidentiality laws or privacy laws related
to the disclosure of confidential student or employee information may be disciplined.
Staff members retain rights of communication for collective bargaining purposes and
union organizational activities.
P.L. 106-554, Children's Internet Protection Act of 2000
47 U.S.C. 254(h), (1), Communications Act of 1934, as amended (2003)
20 U.S.C. 6801 et seq., Part F, Elementary and Secondary Education Act of 1965,
as amended (2003)
18 U.S.C. 1460
18 U.S.C. 2246
18 U.S.C. 2256
20 U.S.C. 6777, 9134 (2003)
76 F.R. 56295, 56303
Adopted 6/13/11
Revised 6/11/12
© NEOLA 2014
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8390/page 1 of 9
REVISED POLICY - VOL. 33, NO. 2
ANIMALS ON DISTRICT PROPERTY
Introduction
The Board of Education recognizes that there are many occasions when animals are
present on District property and many reasons for those animals’ presence. Animals
are commonly utilized by teachers during classroom presentations and often housed
in classrooms and other locations on campus. Additionally, employees, students,
parents, vendors, and other members of the public may be accompanied at school
by a service animal in accordance with Federal and State law and this policy.
This policy applies to all animals on District property, including service animals.
Definitions
A.
“Animal”: includes any living creature that is not a human being.
B.
“Service animal”: pursuant to 28 C.F.R. Section 35.104, “means
any dog that is individually trained to do work or perform tasks for
the benefit of an individual with a disability, including a physical,
sensory, psychiatric, intellectual, or other mental disability. Other
species of animals, whether wild or domestic, trained or untrained,
are not service animals for the purposes of this definition. The work
or tasks performed by a service animal must be directly related to
the individual's disability. Examples of work or tasks include, but
are not limited to, assisting individuals who are blind or have low
vision with navigation and other tasks, alerting individuals who are
deaf or hard of hearing to the presence of people or sounds,
providing non-violent protection or rescue work, pulling a
wheelchair, assisting an individual during a seizure, alerting
individuals to the presence of allergens, retrieving items such as
medicine or the telephone, providing physical support and
assistance with balance and stability to individuals with mobility
disabilities, and helping persons with psychiatric and neurological
disabilities by preventing or interrupting impulsive or destructive
behaviors. The crime deterrent effects of an animal's presence and
the provision of emotional support, well-being, comfort, or
companionship do not constitute work or tasks for the purposes of
this definition.”
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8390/page 2 of 9
The Americans with Disabilities Act (ADA) also defines a miniature
horse as an animal that can serve as a service animal, so long as the
miniature horse has been individually trained to do work or perform
tasks for the benefit of the individual with a disability. To better
determine whether the Board must allow for the use of a miniature
horse or make modifications to buildings, the Board should refer to
Section 35.136 (c) through (i) of the ADA.
Vaccination, Licensing and/or Veterinary Requirements
Animals, including service animals, housed on or brought on to District property for
any school purpose, such as to conduct random searches for illegal substances or to
support classroom activities, or brought on to District property on a regular basis for
any purpose, including service animals, must meet every veterinary requirement set
forth in State law and County regulation/ordinance, including but not limited to
rabies vaccination or other inoculations required to be properly licensed.
Non-Service Animals in Schools and Elsewhere on District Property
Animals permitted in schools and elsewhere on District property shall be limited to
those necessary to support specific curriculum-related projects and activities, those
that provide assistance to a student or staff member due to a disability (e.g., who
has a seizure disorder), or those that serve as service animals as required by Federal
and State law.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8390/page 3 of 9
Taking into consideration that some animals can cause or exacerbate allergic
reactions, spread bacterial infections, or cause damage and create a hazard if they
escape from confinement, the Principal may permit non-service animals to be
present in classrooms to support curriculum-related projects and activities only
under the following conditions:
A.
B.
the staff member seeking approval to have a non-service animal in
his/her classroom shall:
1.
provide a current satisfactory health certificate or report of
examination from a veterinarian for the animal;
2.
take precautions deemed necessary to protect the health and
safety of students and other staff;
3.
provide that the animal is treated humanely, keeping it in a
healthy condition and in appropriate housing (e.g., a cage or
tank) that is properly cleaned and maintained; and,
4.
keep the surrounding areas in a clean and sanitary condition
at all times;
other staff members and parents of students in areas potentially
affected by animals have been notified in writing and adjustments
have been made to accommodate verified health-related or other
concerns.
Except where required by law, the presence of a non-service animal shall be
disallowed if documented health concerns of a student or staff member cannot be
accommodated.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8390/page 4 of 9
Service Animals for Students
A service animal is permitted to accompany a student with a disability to whom the
animal is assigned anywhere on the school campus where students are permitted to
be.The student’s need for and use of the service animal must be documented in the
student’s individual education plan (IEP) or Section 504 Plan.
A service animal is the personal property of the student and/or parents. The Board
does not assume responsibility for training, daily care, or healthcare or supervision
of service animals. The Board does not assume responsibility for personal injury or
property damage arising out of or relating to the presence or use of service animals
on District property or at District-sponsored events.
A service animal that meets the definition set forth in the ADA and this policy shall
be under the control of its handler. A service animal shall have a harness, leash, or
other tether, unless either the handler is unable because of a disability to use a
harness, leash, or other tether, or the use of a harness, leash, or other tether would
interfere with the service animal's safe, effective performance of work or tasks, in
which case the service animal must be otherwise under the handler’s control (e.g.,
voice control, signals, or other effective means), or under the control of a handler
other than the student.A service animal that meets the definitions set forth in the
ADA and this policy shall be under the control of the student with a disability, or a
separate handler if the student is unable to control the animal. A service animal
shall have a harness, leash, or other tether, unless either the student with a
disability is unable because of a disability to use a harness, leash, or other tether, or
the use of a harness, leash, or other tether would interfere with the service animal’s
safe, effective performance of work or tasks, in which case the service animal must
be otherwise under the student’s control (e.g., voice control, signals, or other
effective means), or under the control of a handler other than the student.
If the student with a disability is unable to control the service animal and another
person serves as the animal’s handler, that individual shall be treated as a volunteer
and, as such, will be subject to Policy 4120.09.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8390/page 5 of 9
Required Documentation
The following documentation is required prior to a service animal being allowed at
school or other Board property:
A.
Current IEP or Section 504 Plan that includes a provision regarding
the use of a service animal.
B.
Current satisfactory health certificate or report of examination from
a veterinarian for the service animal as required by this policy for all
animals that are regularly present on District property.
C.
Criminal background check for the handler, if the handler is not the
student, in the same manner as required of vendors, individuals, or
other
entities
under
contract
with
the
Board
by
Policy 8142 - Criminal History Record Check for Contracted School
Services.
The Principal is responsible for determining whether the required documentation
has been provided for the student's service animal.
When the required
documentation has been provided, the service animal will be permitted to
accompany the student with a disability anywhere on the school campus where
students are permitted to be.
Removing and/or Excluding a Student’s Service Animal
In instances when a service animal has demonstrated that it is not under the control
of the student or its handler, the Principal is also responsible for documenting such
behavior and for determining if and when the service animal is to be removed
and/or excluded from school property.If a service animal demonstrates that it is not
under the control of the student or its handler, the Principal is responsible for
documenting such behavior and for determining if and when the service animal is to
be removed and/or excluded from school property.
In instances when the service animal has demonstrated that it is not sufficiently
housebroken, the Principal shall document such behavior and determine whether
the service animal is to be removed and/or excluded from school property.Similarly,
in instances when the service animal demonstrated that it is not housebroken, the
Principal shall document such behavior and determine whether the service animal is
to be removed and/or excluded from school property.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8390/page 6 of 9
The Principal shall notify the Superintendent when a service animal is removed
and/or excluded, and, immediately subsequent to such notification, document the
reasons for the removal and/or exclusion.
The Principal’s decision to remove and/or exclude a service animal from school
property may be appealed in accordance with the complaint procedure set forth in
Policy 2260 – Nondiscrimination and Access to Equal Educational Opportunity.AG
2260.01B - Section 504/ADA - Complaint and Due Process Procedures.
The procedures set forth in Policy 2260 – Nondiscrimination and Access to Equal
Educational OpportunityAG 2260B – Complaint Procedures for Nondiscrimination
and Equal Educational Opportunity/Access are not intended to do not interfere with
the rights of a student and his/her parents or an eligible student to pursue a
complaint with the United States Department of Education's Office for Civil Rights or
the Department of Justice.
Eligibility of a Student’s Service Animal for Transportation
In some cases, as identified on the student’s IEP or Section 504 Plan, there may be a
need for a student with a disability and his/her accompanying service dog to access
School District transportation. There may also be a need for the service animal’s
handler, if the handler is someone other than the student, to also access School
District transportation.A student with a disability shall be permitted to access
School District transportation with his/her service animal. There may also be a
need for the service animal’s handler, if the handler is someone other than the
student, to also access School District transportation.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8390/page 7 of 9
When Before a service animal is going permitted to ride on a school bus or other
Board-owned or leased vehicle, the student and his/her parents, or eligible student,
and the handler, if s/he is someone other than the student, shall comply with the
following:
A.
The ( ) Principal ( ) Transportation Supervisor ( ) _______________
shall meet with the student and his/her parents, or eligible student,
and the handler, if s/he is someone other than the student, and the
driver and bus assistant, if any. The student and his/her parents,
or eligible student, and the handler, if s/he is someone other than
the student, is responsible for providing information to the driver
and bus assistant, if any, regarding critical commands needed for
daily interaction and emergency/evacuation.meet with the Principal
and the First Student Location manager to discuss critical
commands needed for daily interaction and emergency/evacuation,
and to determine whether the service animal should be secured on
bus/vehicle with a tether or harness.
B.
The Principal shall make arrangements for the student and his/her
parents, or eligible student, and the handler, if s/he is someone
other than the student, to provide an orientation for students who
will be riding the bus/vehicle with the service animal regarding the
animal’s functions and how students should interact with the
animal.At the discretion of the Principal and the First Student
Location manager an orientation will take place for students and
staff who will be riding the bus/vehicle with the service animal
regarding the animal’s functions and how students should interact
with the animal.
C.
The service animal must participate in bus evacuation drills with the
student.
The service animal shall board the bus by the steps with the student, not a lift,
unless the student uses the lift to enter and exit the bus. The service animal must
participate in bus evacuation drills with the student.
While the bus/vehicle is in motion, the service animal shall remain positioned on
the floor, at the student’s feet. A representative of the Transportation Office will
meet with the student and his/her parents, or eligible student, and the handler, if
s/he is someone other than the student, to determine whether the service animal
should be secured on the bus/vehicle with a tether or harness.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8390/page 8 of 9
Situations that would cause cessation of transportation privileges for the service
animal include:
A.
the student, or handler, is unable to control the service animal’s
behavior, which poses a threat to the health or safety of others; or
B.
the service animal urinates or defecates on the bus.
The student and his/her parents shall be informed of behaviors that could result in
cessation of transportation privileges for the service animal, in writing, prior to the
first day of transportation.
If it is necessary to suspend transportation privileges for the service animal for any
of the above reasons, the decision may be appealed to the
Assistant Superintendent of Business Operations.
Although transportation may be suspended for the service animal, it remains the
District’s responsibility to transport the student. Furthermore, unless the behavior
that resulted in the service animal’s removal from the bus is also documented
during the school day, the service animal may still accompany the student in school.
Service Animals for Employees
In accordance with Policy 1623, Policy 3123, and Policy 4123 - Section 504/ADA
Prohibition Against Disability Discrimination in Employment, the Board provides
qualified individuals with disabilities with reasonable accommodation(s).
An
employee with a disability may request authorization to use a service animal while
on duty as such an accommodation. The request will be handled in accordance with
the ADA mandated interactive process.As required of all animals under this policy,
an employee with a disability who utilizes a service animal as an accommodation
must provide a current satisfactory health certificate or report of examination from a
veterinarian for the animal.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8390/page 9 of 9
Service Animals for Parents, Vendors, Visitors, and Others
Individuals with disabilities who are accompanied by their service animals are
permitted access to all areas of the District's facilities where members of the public,
as participants in services, programs or activities, as vendors, or as invitees, are
permitted to go. Individuals who will access any area of the District’s facilities with
their service animals should notify the Principal that their service animal will
accompany them during their visit.
As required of all animals under this policy, an individual with a disability who has
a service animal will be required to provide a current satisfactory health certificate
or report of examination from a veterinarian for the animal if they will visit an area
of the District’s facilities on a regular basis.
An individual with a disability who attends a school event will be permitted to be
accompanied by his/her service animal in accordance with Policy 9160 - Public
Attendance at School Events. If the individual with a disability will attend a
regularly scheduled series of events with his/her service animal, the individual with
disabilities will be required to provide a current satisfactory health certificate or
report of examination from a veterinarian for the animal, which is required for all
animals by this policy.
28 C.F.R. 35.104
Section 504 of the Rehabilitation Act of 1973, as amended (Section 504)
The Americans with Disabilities Act, as amended (ADA)
The Individuals with Disabilities Education Improvement Act (IDEIA)
R.C. 955.43
R.C. 1717.01
© NEOLA 2015
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8400/page 1 of 6
REVISED POLICY - VOL. 33, NO. 2
SCHOOL SAFETY
The Board of Education is committed to maintaining a safe and drug-free
environment in all of the District’s schools. The Board believes that school crime
and violence are multifaceted problems that need to be addressed in a manner that
utilizes all available resources in the community through a coordinated effort of
School District personnel, law enforcement agencies, and families. The Board
further believes that school administrators and local law enforcement officials must
work together to provide for the safety and welfare of students while they are at
school or a school-related event or are on their way to and from school. The Board
also believes that the first step in addressing school crime and violence is to assess
the extent and nature of the problem(s) or threat, and then plan and implement
strategies that promote school safety and minimize the likelihood of school crime
and violence.
Emergency Management Plan (“EMP”)
To that end, the Superintendent shall develop, and the Board shall adopt, an
Emergency Management Plan (“EMP”) with input from community law enforcement
and safety officials, parents of students who are assigned to the building, and
teachers and nonteaching employees assigned to the building.
The EMP shall be comprehensive and consider each school building under the
Board's control. In developing the EMP, the Superintendent shall examine the
environmental conditions and operations of each building to determine potential
hazards to student and staff safety. The Superintendent shall also consider whether
operating changes are needed to prevent potential danger, noting particular
remediation strategies to address previously documented safety problems, if any.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8400/page 2 of 6
To that end, the Superintendent shall develop and adopt a comprehensive
Emergency Management Plan (“EMP”) for each building under his/her control. In
developing the EMP for each building, the Superintendent shall involve community
law enforcement and safety officials, parents of students who are assigned to the
building, and teachers and nonteaching employees assigned to the building.
In developing the EMP, the Superintendent shall examine the environmental
conditions and operations of each building to determine potential hazards to student
and staff safety. The Superintendent shall further propose operating changes to
promote the prevention of potentially dangerous problems and circumstances. The
Superintendent shall incorporate remediation strategies into the EMP for any
building where documented safety problems have occurred.
The Each EMP will include:
A.
protocols for addressing serious threats and emergency events that
affect the safety of school property, students, employees, or
administrators;
These protocols will include appropriate procedures for responding
to these threats and emergencies, such as notifying law
enforcement, contacting specified emergency response personnel,
and alerting parents of affected students.;
B.
a floor plan unique to each floor of each school the building;
C.
a site plan that includes all
surrounding property; and
D.
an emergency contact information sheet.
school building property and
The Superintendent shall prepare and conduct at least one (1) annual emergency
management test, in accordance with rules adopted by the Ohio Department of
Education (ODE). By July 1st of every year, the Superintendent shall review the
EMPs s/he previously developed and adopted, and certify in writing to the ODE that
the EMPs are is current and accurate. The Superintendent shall update – and the
Board shall adopt – the EMP at least every three (3) years, or earlier if a major
modification to a school building requires changes to the EMP, or emergency contact
information is no longer accurate and requires changes to the EMP.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8400/page 3 of 6
Upon approval and adoption of the EMP by the Board, the Superintendent shall
submit an electronic copy of the EMP to the ODE. No later than the date prescribed
by ODE, the Superintendent shall also file a copy of the EMP with the following:
The Superintendent shall submit an electronic copy of each EMP s/he developed
and adopted to the ODE not less than once every three (3) years, whenever a major
modification to the building requires changes to the procedures outlined in the EMP,
and whenever the information on the emergency contact information sheet changes.
No later than the date prescribed by ODE, the Superintendent shall also file a copy
of the current, updated EMP with the following:
A.
each law enforcement agency that has jurisdiction over the school
building
B.
upon request, the local fire department, emergency medical service
organization, and county emergency management agency serving
the area in which the school district building is located
The Superintendent will also file copies of the EMP with the above agencies within
thirty (30) days of the Board’s adoption of a revised EMP. The Superintendent will
also file copies of an updated EMP with ODE and the above agencies within ten (10)
days after s/he adopts the revised EMP.
The EMP is not a public record.
The Board Superintendent shall grant access to each school building under his/her
control to law enforcement personnel and any local fire department, emergency
medical service organization, and/or county emergency management agency that
has requested a copy of the EMP, to enable such personnel and entities to conduct
training sessions for responding to threats and emergency events affecting the
School District and/or a the school building. Such access shall be provided outside
of student instructional hours and an employee of the Board the Superintendent or
designee shall be present in the building during the training sessions.
Prior to July 1st or every yearthe opening day of each school year, the
Superintendent shall inform each enrolled student and the student's parent of the
procedures to be used to notify parents in the event of an emergency or a serious
threat to safety. Also, see Policy 8420 - Emergency Situations at School.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8400/page 4 of 6
Safe and Drug Free Schools
As a part of the EMP, the Board shall verify that it has procedures in place for
keeping schools safe and drug-free that include (see also, Form 8330 F15 entitled
Checklist of Policies and Guidelines Addressing No Child Left Behind Act of 2001):
A.
appropriate and effective school discipline policies that prohibit
disorderly conduct, the illegal possession of weapons and the illegal
use, possession, distribution, and sale of tobacco, alcohol, and other
drugs by students;
B.
security procedures at school and while students are on the way to
and from school;
C.
prevention activities that are designed to maintain safe, disciplined
and drug-free environments;
D.
a code of conduct or policy for all students that clearly states the
responsibilities of students, teachers, and administrators in
maintaining a classroom environment that:
1.
allows a teacher to communicate effectively to all students in
the class;
2.
allows all students in the class the opportunity to learn;
3.
has consequences
appropriate;
4.
considers the student and the circumstances of the situation;
and
5.
is enforced accordingly.
that
are
fair,
and
developmentally
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8400/page 5 of 6
Persistently Dangerous Schools
The Board recognizes that State and Federal law requires that the District report
annually incidents which meet the statutory definition of violent criminal offenses
that occur in a school, on school grounds, on a school conveyance, or at a
school-sponsored activity. It is further understood that the State Department of
Education will then use this data to determine whether or not a school is considered
“persistently dangerous” as defined by State policy.
Pursuant to the Board’s stated intent to provide a safe school environment, the
school administrators are expected to respond appropriately to any and all violations
of the Student Code of Conduct, especially those of a serious, violent nature. In any
year where the number of reportable incidents of violent criminal offenses in any
school exceed the threshold number established in State policy, the Superintendent
shall
convene a meeting of the building administrator, representative(s) of
the local law enforcement agencies, and any other individuals
deemed appropriate for the purpose of developing a plan of
corrective action that can be implemented in an effort to reduce the
number of these incidents in the subsequent year.
The Superintendent shall make a report to the Board about this plan of corrective
action and shall recommend approval and adoption of it.
BOARD OF EDUCATION
XENIA COMMUNITY SCHOOL DISTRICT
OPERATIONS
8400/page 6 of 6
In the unexpected event that the number of reportable incidents in three (3)
consecutive school years exceeds the statutory threshold and the school is identified
as persistently dangerous, students attending the school shall have the choice
option as provided in Policy 5113.02 and AG 5113.02.
In addition, the Superintendent shall
convene a meeting of the building administrator, representative(s) of
the local law enforcement agencies, and any other individuals
deemed appropriate for the purpose of developing a plan of
corrective action that can be implemented in an effort to reduce the
number of these incidents in the subsequent year.
Victims of Violent Crime
The Board further recognizes that, despite the diligent efforts of school
administrators and staff to provide a safe school environment, an individual student
may be a victim of a violent crime in a school, on school grounds, on a school
conveyance, or at a school-sponsored activity. In accordance with Federal and State
law the parents of the eligible student shall have the choice options provided by
Policy 5113.02 and AG 5113.02.
R.C. 3313.536
Title IX, Section 9532 of the No Child Left Behind Act of 2001
20 U.S.C. 6301 et seq.
Public Law 107-110
Revised
Revised
Revised
Revised
Revised
2/13/06
1/8/07
6/11/07
1/11/10
6/8/15
© NEOLA 2015
Personnel – Certificated Staff – September
After evaluation of credentials, interviews and reference checks, the following certificated
personnel are recommended by the superintendent for employment, changes in
assignment, resignations and unpaid leave.
I.
Employment 2015-2016 Contingent upon favorable criminal background checks through
BCI and FBI as required under H.B. 190.
A. One Year Contracts 2015-2016
Brian Bogenschutz
Juvenile Detention Center
Teacher
Bachelors/Step 2
Effective 08/13/15
Lindsay Cravens
Arrowood Elementary School
Kindergarten Teacher
Masters/Step 7
Effective Date 08/13/15
Tamara DeVine-Rinehart
Xenia High School
Family and Consumer Science Teacher
Masters/Step 3
Effective Date 08/13/15
Lauren George
Cox Elementary School
Second grade Teacher
Bachelors/Step 2
Effective Date 08/31/15
Margaret Huffman
Shawnee Elementary School
Second grade Teacher
Bachelors/Step 2
Effective Date 08/31/15
Rita Oliss
Warner Middle School
Gifted Language Arts
Bachelors/Step 2
Effective Date 10/20/15
Kelly Parr
Xenia High School
Spanish Teacher
Bachelors/Step 2
Effective Date 08/20/15
Dorothy Weiss
St Brigid
Teacher
Masters/Step 4
Effective Date 09/09/15
B. Substitute Teachers 2015-2016
Sarah Bellanti
KoKo Brown
Marilyn Burchett
Joanna Ehlers
Kevin Gallagher
Imani Level
Clarenda Sue Norrod
Robert Ryan Rhoades
Dorothy Weiss
C. Home Instruction 2015-2016
Marilyn Burchett
Imani Level
D. Substitute Administrator 2015-2016
Stephen Cukovecki
E. Supplemental Contracts 2015-2016
Arrowood Elementary School
Jessica Opatrny- Safety Patrol Supervisor
Jacqueline Rock - Bus Duty Supervisor
Patrick Toscani - Detention Supervisor
Cox Elementary School
Jillian Arrow – Intervention Assistance Team Member
Marlita Charles – Detention Supervisor
Ruth Hayes – Intervention Assistant Team Member
Nicole Hurley – Safety Patrol Supervisor 50%
LaShann Latimer- Safety Patrol Supervisor 50%
Robin Saylor – Bus Duty Supervisor 50%
Robin Saylor – Intervention Assistant Team Member
Scott Schell – Bus Duty Supervisor 50%
Carla Skaggs – Intervention Assistance Team – Case Manager
McKinley Elementary School
Amy Edwards - Intervention Assistance Team – Case Manager
Vivian Hurst – Intervention Assistance Team Member
Tara Palmer – Safety Patrol Supervisor
William Phillips – Detention Supervisor
Veronica Smith – Intervention Assistance Team Member
Kelly Strickland – Intervention Assistance Team Member
Shawnee Elementary School
Sandy Tracy – Bus Duty Supervisor
Mary Kelly – 50% Detention Supervisor
Melissa Nix – 50% Detention Supervisor
Lynette Kammer – Safety Patrol Supervisor
Lynette Kammer – Intervention Assistance Team Member
Gwen McQuary - Intervention Assistance Team – Case Manager
Sandy Tracy - Intervention Assistance Team Member
Tecumseh Elementary School
Tammy Bolka – Bus Duty Supervisor
Tammy Bolka – Intervention Assistance Team – Case Manager
Tammy Bolka – Safety Patrol Supervisor
Cantessa Puckett – Intervention Assistance Team Member
Marisa Morrison – Intervention Assistance Team Member
Lisa Reinmuller – Intervention Assistance Team Member
Warner Middle School
Linda Wilson – Sports Site Manager
Xenia High School
Thomas Blackburn – Theater Director (fall)
Thomas Blackburn – Theater Director (winter)
Thomas Blackburn – Theater Set Design/Construction (winter)
Herschel Bolton – Yearbook
John Bongers – Detention Supervisor
Robert Delong – Fall Sports Conditioning
Robert Delong – Winter Sports Conditioning
Robert Delong – Spring Sports Conditioning
Melissa Finkes – Art (50%)
Zavaan Johnson – Pep Band
Zavaan Johnson – Marching Band High School
Melissa Lemmon – Intervention Assistance Team – Case Manager
Patrick Marrinan – Book Room
John Miller – Renaissance Coordinator (50%)
Keenan Mikal – Student Council (50%)
Eric Neuenschwander – Vocal Music
Eric Neuenschwander – Vocal Music Director
Eric Neuenschwander – Theater Set Design/Construction (fall)
Milton David Payne – Vocal Music Assistant (yearlong)
Robert Richards – Art (50%)
William Richey – Renaissance Coordinator (50%)
Deborah Rucker – Student Council (50%)
Monique Satchel – Flag Corp/Drill Team
Monique Satchel – Assistant Marching Band A
Gregory Sell – Music – Assistant Marching Band
Gregory Sell – Jazz Band
Kramer Sell – High School Music Assistant Band – A-1
Angela Tate – Intervention Assistance Team Member
F. Clinical Fellowship Mentor 2015-2016
Denise Lacy - mentoring Elizabeth Carolus
G. Dayton Christian Schools 2015-2016
(funded by auxiliary funds)
Sarah Schrinner – School Nurse, 14 hours per week, up to 38 weeks per school
H. Saint Brigid 2015-2016
(to be paid on time sheets from Auxiliary funds)
Steve Harris – Counselor – not to exceed 36 full days
Dorothy Weiss – Substitute Teacher
I. Homeless Shelter Liaison Coordinator 2015-2016
(not to exceed twenty [20] hours per week, $25.00 per hour to be paid on time
sheets funded by McKinney Vento Grant)
Kathy Napier
J. Saturday Morning School 2015-2016
(Hours from 7:45 a.m. – 11:15 a.m., to be paid on time sheets)
Suzanne Ascoli
Lisa Barton
Ruth Hayes
Thomas Massie
Carrie McGee
Leigh Ann Meeks
Mary Stepp
Sonya Wallace
K. CPR/AED First Aid Training 2015-2016
(to be paid on time sheets, not to exceed 80 hours, $25.00 per hour)
Brenda Newton
II.
III.
Resignations
Emily Carroll
District Wide
Substitute Teacher
Effective 08/21/2015
Rhonda Porter
District Wide
Substitute Teacher
Effective 08/27/2015
Unpaid Leave
Edward Foster – Speech and Language Pathologist/Arrowood Elementary & Warner
Middle Schools, 7 days
(09/28/15, 09/29/15, 09/30/15, 10/01/15, 10/02/15, 10/05/15 & 10/06/15)
Personnel – Classified Staff – September
The following classified personnel are recommended by the superintendent for employment,
changes in assignment, resignations and unpaid leave.
I. Employment 2015-2016 Contingent upon favorable criminal background checks through
BCI and FBI as required under H.B. 190.
A. Athletics Volunteers 2015-2016
Richard Adams II
Merita Adams
Barry Adams
Matthew Bartley
Shawn Brewer
Stephen Cukovecki
Robert Delong
Brenda Donahue
Matthew Foubert
Christopher Grundy
Karen Lowry
Ted Lowry
Caleb Nicol
James Oakes
Dominic O’Neill
Troy Patterson
DeVaughn Richardson
Dave Scott
B. Assistants 2015-2016
Karen Burrell
Xenia High School
Cook
2.5 hours daily
Monday- Friday
Effective 09/14/15
Amanda Falvey
Central Preschool
P.M. Preschool Assistant
3 hours daily (12:30-3:30)
Monday - Thursday
Effective 08/13/15
Diane Johnson
Xenia High School
Cook
2.5 hours daily
Monday- Friday
Effective 09/14/15
Treva Phillips
Central Preschool
P.M. Preschool Assistant
3 hours daily (12:30-3:30)
Monday - Thursday
Effective 09/08/15
Cindy Spivey
Xenia High School
A.M. Clinic Assistant
3.75 hours daily
Monday - Friday
Effective 08/13/15
Alysson Whitehead
Central Preschool
A.M. Preschool Assistant
3 hours daily (9:00-12:00)
Monday - Thursday
Effective 08/13/15
C. Substitutes 2015-2016
Assistants (Classroom)
Heather Austin
Joanna Ehlers
Amanda Falvey
Karen Lowry
Brandy Mullins
Treva Phillips
Assistants (Clinic)
Heather Austin
Karen Lowry
Brandy Mullins
Treva Phillips
Assistants (Library)
Heather Austin
Joanna Ehlers
Amanda Falvey
Karen Lowry
Brandy Mullins
Treva Phillips
Assistants (Office)
Amanda Falvey
Karen Lowry
Brandy Mullins
Treva Phillips
Assistants (Preschool)
Heather Austin
Joanna Ehlers
Amanda Falvey
Karen Lowry
Brandy Mullins
Treva Phillips
Assistant (Security)
Karen Lowry
Assistants (Special Needs)
Joanna Ehlers
Amanda Falvey
Karen Lowry
Brandy Mullins
Treva Phillips
Cook
Treva Phillips
Receptionists
Amanda Falvey
Treva Phillips
Secretaries
Amanda Falvey
Brandy Mullins
D. Dayton Christian Schools 2015-2016
Kenneth Carnegis – Clerical Assistant, 7 hours daily, up to 64 days in school year,
$13.02 per hour to be paid on time sheets
E. Saint Brigid 2015-2016
(to be paid from auxiliary funds)
Cathy Tate – Clerical Assistant – 42 days
II. Changes in assignments
Brenda Donahue – from 6.5 hour daily Special Needs Assistant at Xenia High School, to
7 hour daily Special Needs Assistant (one-on-one) at Warner Middle School, effective
08/19/15
Molly Alvarado Gonzalez – from 3 hour daily P.M. Preschool Assistant to A.M.
Preschool Assistant, effective 08/17/15
Sandra Hutchison – from 3.75 hour daily Clinic Assistant at Shawnee Elementary School,
to 6.5 hour daily Special Needs Assistant at Xenia High School, effective 08/28/15
Diane Satanek – from 3.75 hour daily Clinic Assistant at Xenia High School, to 6.5 hour
daily Special Needs Assistant at Xenia High School, effective 08/26/15
III. Resignations
Kimberly Coates
District Wide
Substitute Assistant
Effective 08/24/15
Sherri Verdier
Warner Middle School
Special needs Assistant
Effective 08/13/15
IV. Unpaid Leave
Anne Diener – Cook /Xenia High School, 3days (09/02/15, 09/03/15 & 09/04/15)
September 1, 2015
To:
Xenia Community Schools Board of Education
From:
Denny Morrison, Superintendent
RESOLUTION:
Be it resolved, that for the 2015 – 2016 school year,
Xenia Community Schools will participate in the free and
reduced lunch and breakfast programs at all district Schools
and educational facilities.
Signed:
_____________________
Board President
____________________
Date
Date:
September 1, 2015
To:
From:
Xenia Community Schools Board of Education
Denny Morrison, Superintendent
Subject:
Bus Stop Schedule
To approve the confidential document containing the location of all bus
stops and the time schedule dated August 18, 2015, as an amendment to
the School Safety Plan/Emergency Management Plan, and to authorize the
Superintendent or his designee to designate or relocate all subsequent
school bus stops.
Signed:
_____________________
Board President
____________________
Date
CONTRACT MODIFICATIONS
Darian Ascoli
Assistant Treasurer
260 days
$76,235.00
Effective Date August 1, 2015
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