MACROMEDIA | BREEZE-USING THE MACROMEDIA BREEZE MANAGER | Breeze 5 Migration Guide

Breeze 5 Migration Guide
Breeze 5.0 Migration Kit
Trademarks
1 Step RoboPDF, ActiveEdit, ActiveTest, Authorware, Blue Sky Software, Blue Sky, Breeze, Breezo, Captivate, Central,
ColdFusion, Contribute, Database Explorer, Director, Dreamweaver, Fireworks, Flash, FlashCast, FlashHelp, Flash Lite,
FlashPaper, Flex, Flex Builder, Fontographer, FreeHand, Generator, HomeSite, JRun, MacRecorder, Macromedia, MXML,
RoboEngine, RoboHelp, RoboInfo, RoboPDF, Roundtrip, Roundtrip HTML, Shockwave, SoundEdit, Studio MX, UltraDev,
and WebHelp are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or
in other jurisdictions including internationally. Other product names, logos, designs, titles, words, or phrases mentioned within
this publication may be trademarks, service marks, or trade names of Macromedia, Inc. or other entities and may be registered in
certain jurisdictions including internationally.
Third-Party Information
This guide contains links to third-party websites that are not under the control of Macromedia, and Macromedia is not
responsible for the content on any linked site. If you access a third-party website mentioned in this guide, then you do so at your
own risk. Macromedia provides these links only as a convenience, and the inclusion of the link does not imply that Macromedia
endorses or accepts any responsibility for the content on those third-party sites.
Copyright © 2005 Macromedia, Inc. All rights reserved. This manual may not be copied, photocopied, reproduced,
translated, or converted to any electronic or machine-readable form in whole or in part without written approval from
Macromedia, Inc. Notwithstanding the foregoing, the owner or authorized user of a valid copy of the software with which
this manual was provided may print out one copy of this manual from an electronic version of this manual for the sole
purpose of such owner or authorized user learning to use such software, provided that no part of this manual may be
printed out, reproduced, distributed, resold, or transmitted for any other purposes, including, without limitation,
commercial purposes, such as selling copies of this documentation or providing paid-for support services.
Acknowledgments
Project Management: Stephanie Gowin
Writing: Mary Burger
Editing: Mary Ferguson
Production and Editing Management: Patrice O’Neill
Media Design and Production: Adam Barnett, John Francis
First Edition: May 2005
Macromedia, Inc.
601 Townsend St.
San Francisco, CA 94103
CONTENTS
Breeze 5 Migration Guide .
............................................. 5
Who should read Breeze 5 Migration Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
What’s new in Breeze 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Upgrade information for end users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Upgrading to Breeze Presenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Migrating quizzes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Working with Breeze Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Creating Breeze meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Working with Breeze Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Upgrade information for system and network administrators . . . . . . . . . . . . . . . . . 9
Installation requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Integration and customization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Using the XML API . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Working with LMS customization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Customizing LMS configurations using Breeze Presenter. . . . . . . . . . . . . . . . . . . . 10
Communicating with users about the upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3
4
Breeze 5 Migration Guide
Macromedia Breeze 5 Migration Guide provides the information you need to successfully
upgrade to Breeze 5 from Breeze 4.1. This manual is applicable to both hosted and licensed
Breeze users. It includes an introduction to new features in Breeze, as well as information on
preparing for and performing the application upgrade, managing the application, and using the
application as an end user.
Who should read Breeze 5 Migration Guide
The Migration Guide contains useful information for the following audiences:
End users All users who interact with the Breeze system or applications, including authors,
publishers, hosts, presenters, and participants. For more information, see “Upgrade information
for end users” on page 6.
System and network administrators Those responsible for installing the new application and
ensuring system and network compatibility. Tasks include performing backup operations,
assessing downtime during the upgrade operation, running the upgrade operation itself, and
assessing network impact from the new application. For more information, see “Installation
requirements” on page 9.
Application administrator The person responsible for managing users and groups, permissions,
and other application maintenance. For more information, see “Integration and customization”
on page 9.
What’s new in Breeze 5
Breeze 5 offers significant advances in Breeze architecture, capabilities, and functionality. This
upgrade includes new Breeze server technology, improvements to the Breeze applications that
were available in Breeze 4.1, and a new application created for this version. Breeze 5 consists of
the following elements:
Breeze Communication Server 5
Upgraded and renamed from Breeze Presentation
Platform 4.1.
Breeze Manager
Upgraded and renamed from the Breeze Web Manager.
Macromedia Breeze Meeting
Upgraded and renamed from Breeze Live meeting experience.
5
Macromedia Breeze Presenter Updated application that includes all the functionality (and
more) from what was formerly called Macromedia Breeze Plug-In for Microsoft PowerPoint.
Macromedia Breeze Training
Macromedia Breeze Events
Upgraded from the previous version.
A new Breeze application for managing the full life cycle of
an event.
Upgrade information for end users
Breeze 5 includes new features for end users in all Breeze applications, including Breeze Presenter,
Breeze Meeting, Breeze Training, and Breeze Events. The following are highlights of the new
features:
Breeze Presenter
New capabilities for creating Breeze content, including new question types
and question branching for quizzes and surveys, an upgraded engine for converting PowerPoint
documents to Flash format, new audio and video streaming, and more flexibility in publishing.
Breeze Manager New capabilities for managing users, groups, and permissions, including new
locations for the Users and Reporting tabs.
Breeze Meeting
An updated interface, new features for managing permissions for users and
groups, integrated audio conferencing, moderated Q&A, and integration with Microsoft
Outlook for scheduling and joining meetings.
Breeze Training
Curriculum management for combining related courses and content into a
single curriculum, report capabilities for tracking enrollment and completion data, and
integration of Macromedia and third-party content in training materials.
Breeze Events
A new application that lets users manage the full life cycle of large- or smallscale events, including registration, invitations, reminders, and reporting. Breeze Events must be
used in conjunction with Breeze Presenter, Breeze Meeting, or Breeze Training.
For information about specific procedural changes in using Breeze applications, see the following
sections:
•
•
•
•
•
“Upgrading to Breeze Presenter” on page 7
“Migrating quizzes” on page 7
“Working with Breeze Manager” on page 7
“Creating Breeze meetings” on page 8
“Using the XML API” on page 9
In addition, see the Breeze Resource Center for on-demand training and best practices designed
to help Breeze users be successful with the software.
6
Breeze 5 Migration Guide
Upgrading to Breeze Presenter
Macromedia Breeze Presenter is a software tool for rapidly creating rich content and high-quality
multimedia presentations. Breeze Presenter uses PowerPoint as a base. Finished presentations are
delivered in Macromedia Flash format (SWF file), and are SCORM- and AICC-compliant.
When you create content for Breeze 5 in PowerPoint, keep in mind the following:
• When you upgrade your system to Breeze 5 (whether you use the hosted or licensed version of
Breeze), your Breeze 4.1 content does not automatically get updated. You can still view and use
content created in Breeze 4.1 after you upgrade to Breeze 5. However, if you want to take
advantage of the new features in Breeze Presenter 5, you must install Breeze Presenter 5 and
republish your content.
• Content authors who have the Breeze 4.1 Plug-in for PowerPoint are automatically asked to
upgrade to Breeze Presenter the first time they try to publish content to a Breeze 5 server. The
Install wizard guides you through the installation.
• The process for adding a photo to identify a presenter has changed. For the new procedure, see
www.macromedia.com/go/brze5_newpresenter/ in Breeze Presenter User Guide.
Breeze Presenter 5 features the ability to synchronize inserted Flash (SWF) files with the main
player controls. However, if you inserted any Flash content using the Breeze 4.1 Plug-in for
PowerPoint, these files are not synchronized and will not appear in the Flash Files tab in the
Presentation Settings dialog box. To synchronize these files, you must reinsert them using Breeze
Presenter 5. For more information, see www.macromedia.com/go/brze5_animation in Breeze
Presenter User Guide.
Migrating quizzes
When you migrate quizzes created in Breeze 4.1 to Breeze 5, keep in mind the following:
• When you open a quiz created using the Breeze 4.1 Plug-in for PowerPoint, you are prompted
to allow Breeze Presenter to convert your old quiz content. If you accept the conversion,
images and fonts in the quiz are displayed using standard formatting. You must reapply, in
Breeze Presenter 5, any custom formatting you applied to the quiz in Breeze Presentation 4.1.
• If you created custom audio feedback for a quiz using the Breeze 4.1 Plug-in for PowerPoint,
you need to rerecord the audio in Breeze Presenter. For more information, see
www.macromedia.com/go/brze5_add_quiz in Breeze Presenter User Guide.
• You can now use Breeze Presenter 5 customization options to perform any customizations that
were performed in Breeze Presentation 4.1 to support LMS requirements.
Working with Breeze Manager
Breeze Manager 5 includes a variety of new features that make it easier to use, including a new
interface, a Dashboard for reporting statistical information on user activities, list navigation for
easily locating a user by name, new ways to manage users, groups, and accounts, and more. For an
overview of new features in Breeze Manager, see www.macromedia.com/go/brze5_whats_new in
Breeze Manager User Guide.
Upgrade information for end users
7
Breeze Manager has a new tab structure, with four new tabs: Training, Seminar Rooms, Event
Management, and Administration. The Users and Reporting tabs are now located on the new
Administration tab. For more information, see www.macromedia.com/go/brze5_new_tabs in
Breeze Manager User Guide.
Creating Breeze meetings
When you create Breeze meetings for Breeze 5, keep in mind the following changes:
• The Presenter role in Breeze 4.1 has been redefined as two roles in Breeze 5: Host and
Presenter. The Host role in Breeze 5 has all the permissions that the Presenter had in Breeze
4.1, including control over the meeting room layout. The Presenter role in Breeze 5 cannot
control room layout. This modification in roles was introduced so that Breeze administrators
can allow others to present materials in meetings, without allowing all presenters to modify the
layout or other proprietary aspects of the meeting. For information, see
www.macromedia.com/go/brze5_overview in Breeze Meeting User Guide.
• For some tasks involved in participating in meetings, users need to install the new Breeze
Meeting Add-in. The Breeze Meeting Add-in supports new features, such as enhanced
computer-to-computer communication and improved screen sharing. You will be prompted to
install Breeze Meeting Add-in while starting a meeting, if the Breeze application determines
that you need it. The Install wizard guides you through installation.
• Pod configuration has changed. The Content and Screen Sharing pods from Breeze 4.1 are
now the Share pod in Breeze 5. There is also a new pod, the Q &A pod, which presenters can
use to moderate questions sent in by participants from the Chat pod. For information, see
www.macromedia.com/go/brze5_share_pod and www.macromedia.com/go/brze5_moderating
in Breeze Meeting User Guide.
• The procedure for setting up audio conferencing has changed. You now add audio
conferencing information when you create a meeting, using the Meeting wizard. For
information, see www.macromedia.com/go/brze5_create_meeting in Breeze Manager
User Guide.
• If you created custom pods in Breeze 4.1, those pods will not be displayed in Breeze 5. A red X
will appear in place of each custom pod.
• You can now easily create custom layouts for Breeze meeting rooms. With a template, a
predefined meeting room layout, you can instantly create and begin using a new meeting
room. After a meeting is created, you can quickly create multiple layouts in a variety of
configurations. For information, see www.macromedia.com/go/brze5_templates in Breeze
Meeting User Guide.
Working with Breeze Training
When you upgrade to Breeze 5, courses that appeared in your My Training folder in Breeze 4.1
appear in the Shared Training folder. To view these courses, click the Shared Training link in
Breeze 5.
8
Breeze 5 Migration Guide
Upgrade information for system and network administrators
To successfully upgrade to Breeze 5, there are a number of procedures that system and network
administrators should perform. For information on upgrade procedures, including backing up
Breeze files, backing up the Breeze database, and more, see www.macromedia.com/go/
brze5_upgrade in Breeze Installation and Configuration Guide.
Installation requirements
For information on hardware and software installation requirements, see www.macromedia.com/
go/brze5_install_reqs in Breeze Installation and Configuration Guide.
Integration and customization
The following sections provide information on integration changes in Breeze 5.
Using the XML API
The XML API offers new capabilities for customizing Breeze applications. These new capabilities
include the following:
Custom Field APIs
Bulk report APIs
Report-quiz APIs
Let you add, update, and get information about custom fields.
Let you generate bulk reports.
Updated to include new interaction data types.
Report-asset-version API
Report-attendance API
Principals APIs
SCO APIs
Provides information about report assets.
Provides information about attendess of a particular SCO.
Updated to include information about custom fields.
Updated to include new Shareable Content Objects (SCOs) and content.
SCO-expanded-contents API
Curriculum APIs
Event API
Lists all the SCOs in an account.
For gathering information about curriculums and updating them.
For making an event public.
For more information, see www.macromedia.com/go/brze5_xml_api in Breeze Integration Guide.
Working with LMS customization
You can now customize Learning Management Systems (LMS) settings in Breeze Presenter. The
LMS Customization Settings options, located on the Reports tab in the Quiz Manager menu
item, lets you select from several options for customizing LMS settings.
The settings let you specify what data is sent to the LMS and how the data is formatted. Typically,
these settings are used by advanced LMS users or requested by LMS administrators. For more
information, see www.macromedia.com/go/brze5_custom_lms in Breeze Presenter User Guide.
Working with LMS customization
9
Customizing LMS configurations using Breeze Presenter
You can now use options in Breeze Presenter 5 for customization of LMS configurations that
required an external tracking mechanism in Breeze 4.1.
Reporting options in the Quiz Manager dialog box in Breeze Presenter let you select how to
report scores to your LMS. You can choose to report scores in numeric or percentage form. You
can also choose to report only scores, or both scores and interactions. For more information, see
www.macromedia.com/go/brze5_reporting in Breeze Presenter User Guide.
Breeze Presenter 5 also offers several advanced settings for how presentations integrate with
learning management systems. You can specify what data is sent to the LMS, and how the data is
formatted. For more information, see www.macromedia.com/go/brze5_custom_lms in Breeze
Presenter User Guide.
Communicating with users about the upgrade
It’s important for system and application administrators to communicate with end users about the
Breeze upgrade. Administrators should send communications to inform users of the upcoming
upgrade, to give information on new features and functions, and to explain how users can begin
using the new version of Breeze.
The following are sample e-mail messages for communicating with users about the Breeze
upgrade.
Inform users of upcoming system downtime
Network administrators should send an e-mail such as the following to warn users of system
downtime while the upgrade is being performed:
Macromedia Breeze will undergo regularly scheduled system maintenance this weekend for
network improvements. This maintenance will occur Saturday, March 26, 2005, between
10:00 a.m. and 2:00 p.m. PST. During the maintenance window, the Breeze system may be
intermittently unavailable. If you experience any problem with your Breeze account after the
upgrade, please contact our Technical Support team.
Provide information to generate user interest in Breeze 5
Breeze application administrators should send an e-mail message such as the following to create
user interest in the new application:
Macromedia Breeze 5 includes many new features and capabilities designed to enhance the
experiences of all Breeze users. For information on new features, see the Breeze Resource
Center at www.macromedia.com/resources/breeze/.
The upgrade to Breeze 5 will be performed on March 12, 2005, from 12:01 to 2:00 a.m. Note
that all Breeze applications will be unavailable during this time.
10
Breeze 5 Migration Guide
Users who create content in Breeze 5 should keep in mind the following:
■
■
The first time you try to author Breeze 5 content in Microsoft PowerPoint, you will be
prompted to upgrade to Breeze Presenter. The Install wizard guides you through the
installation.
For some tasks involved in creating meetings, you will need to install the Macromedia
Breeze Meeting Add-in. You will be prompted to install the Breeze Meeting Add-in while
creating a meeting, if the Breeze application determines that you need it. The Install wizard
guides you through installation.
Send a follow-up message when migration is complete
Network and application administrators should send an e-mail message such as the following to
let users know that the upgrade is complete:
The migration to Macromedia Breeze 5 is complete. For information on using new features,
see the following sources:
■
■
The Breeze Resource Center at www.macromedia.com/resources/breeze/.
The Macromedia Breeze help system: Breeze Presenter User Guide, Breeze Manager User
Guide, and Breeze Meeting User Guide.
Users who create content in Breeze 5 should keep in mind the following issues:
■
■
The first time you try to author Breeze 5 content in Microsoft PowerPoint, you will be
prompted to upgrade to Breeze Presenter. The Install wizard guides you through the
installation.
For some tasks involved in creating meetings, you will need to install the Macromedia
Breeze Meeting Add-in, a modified version of Macromedia Flash Player. You will be
prompted to install the Breeze Meeting Add-in while creating a meeting, if the Breeze
application determines that you need it. The Install wizard guides you through installation.
If you have questions about using Breeze 5, contact breeze_admin@domain.com.
Resources
Macromedia Breeze 5 offers many exciting advancements in online communications technology.
We look forward to your success with the product.
For additional information, see the following sources:
Breeze Documentation See documentation for Breeze 5, including Breeze Presenter User Guide,
Breeze Manager User Guide, and Breeze Meeting User Guide, in the Breeze help system or at http://
livedocs.macromedia.com/breeze/5b/index.html.
Breeze Resource Center The Breeze Resource Center provides on-demand end-user training
and best practices to help all Breeze users be successful with the software. See the website at
www.macromedia.com/resources/breeze/.
Breeze Support Center The Breeze Support Center contains the latest support information,
including TechNotes, Breeze presentation tutorials, and support program details. Check the
website often for the latest Breeze support information at www.macromedia.com/support/breeze.
Resources
11
12
Breeze 5 Migration Guide
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertising