Brother | FAX-931 | Owner`s manual | Brother FAX-931 Owner`s manual

Brother FAX-931 Owner`s manual
OWNER’S MANUAL
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
,,,
MFC-760
,,,
,,,
,,,
®
Pan European Approvals Information
This product has been granted a Pan-European Approval via KCS in the Netherlands.
It is designed to interwork with the basic network functions for facsimile and telephony
in most European countries. However, since there are still network differences
between countries, other features such as caller ID, will only work in the specific
country for which this product was produced. If you experience any difficulties when
connecting this product, please contact your nearest Brother Office or supplier, as
detailed in the warranty documentation for this product.
Ordering Accessories and Supplies
For the best quality results use only genuine Brother accessories. These
are available from most Brother dealers or alternatively you can contact
our mail order department on telephone number 0161 931 2258 or Fax
number 0161 931 2218.
Description
Item
Ink Cartridge <black>
LC02BK
Ink Cartridge <cyan>(blue)
LC02C
Ink Cartridge <magenta>(red)
LC02M
Ink Cartridge <yellow>
LC02Y
360 dpi High Quality Coated Paper (200 sheets)
BP36CA
720 dpi High Quality Coated Paper (200 sheets)
BP72CA
Glossy Paper (20 sheets)
BPGLA
Transparancies (Ink Jet compatible)
———
Print Head
HD002
Brother Coated Paper is Ink Jet Paper.
i
Table of Contents
1
Introduction
2
MFC Setup and
Connections
Using This Manual ................................................................................. 1
Finding Information .............................................................................. 1
Symbols Used In This Manual .............................................................. 2
About Fax Machines .............................................................................. 2
Fax Tones and Handshake ..................................................................... 2
ECM (Error Correction Mode) ............................................................. 3
MFC-760 Control Panel Overview ..................................................... 4
Packing List ............................................................................................ 7
Choosing a Location .............................................................................. 8
Caution .................................................................................................... 8
Loading Paper in the Multi-Purpose Paper Cassette ...................... 9
Connecting the MFC ........................................................................... 11
Installing the Ink Cartridges ............................................................... 13
Multi-Line Connections (PABXs) ...................................................... 17
If you are installing the MFC to work with a PABX: ................ 18
Ringer Equivalence Number (REN) ............................................... 18
Using Extension Telephones .......................................................... 19
Connecting an External Telephone Answering Device (TAD) ........... 20
Sequence ......................................................................................... 20
Connections .................................................................................... 20
Outgoing Message (OGM) of External TAD ................................. 21
Connecting an External Telephone ..................................................... 21
Setting Up the MFC and Computer to Work Together ................. 22
Before You Begin ................................................................................ 22
Connecting the MFC to Your Computer ............................................. 22
Computer Requirements ..................................................................... 23
Installing Brother Drivers in Windows® .......................................... 23
Brother Drivers ................................................................................... 23
Installing Brother Drivers under Windows® ....................................... 24
Installing the Maintenance Utility on MS-DOS® ............................ 26
Installing the MFC-760 Maintenance Utility for DOS ....................... 26
Using the MFC-760 Maintenance Utility for DOS ............................ 27
ii
TABLE OF CONTENTS
3
4
5
Paper
On-Screen
Programming
Initial
Setup
6
Setup
Send
About Brother Paper ........................................................................... 29
Paper Specifications for Cassette and Manual Slot ............................ 30
Print Area ............................................................................................ 31
User-Friendly Programming .............................................................. 33
Function Mode .................................................................................... 33
Alternating Displays ........................................................................... 34
Function Selection Table ..................................................................... 34
Getting Started ..................................................................................... 39
Setting the Dialling Mode (Tone/Pulse) ............................................. 39
Setting the Date and Time ................................................................... 39
Setting the Station ID .......................................................................... 40
Entering Text .................................................................................. 42
Inserting Spaces .............................................................................. 42
Making Corrections ........................................................................ 42
Repeating Letters ............................................................................ 42
Special Characters and Symbols .................................................... 42
Setting the Beeper Volume .................................................................. 43
PABX and TRANSFER ...................................................................... 43
Setting PABX ...................................................................................... 43
Setting the Clock Change ................................................................... 44
Setting the Speaker Volume ................................................................ 44
Setting the Ring Volume ..................................................................... 44
Memory Storage ................................................................................. 44
Before You Begin .................................................................................. 45
Sending Faxes Using Multiple Settings .............................................. 45
Faxing from the Document Feeder ..................................................... 46
ADF (Automatic Document Feeder) .............................................. 46
Faxing from the Scanner Glass ........................................................... 47
Scan Fax ......................................................................................... 47
Resolution ........................................................................................... 48
Contrast ............................................................................................... 48
Automatic Transmission ..................................................................... 49
Dual Access......................................................................................... 49
Real Time Transmission ..................................................................... 49
Basic Sending Operations ................................................................... 50
Composing an Electronic Cover Page ................................................ 50
Cover Page for Next Fax Only ....................................................... 51
Always Send Cover Page ................................................................ 51
Using a Printed Cover Page ............................................................ 52
Cover Page Message ........................................................................... 52
Composing Your Own Comments .................................................. 52
Advanced Sending Operations .......................................................... 53
TABLE OF CONTENTS
7
Setup
Receive
8
Quick-Dial
Numbers and
Dialling Options
Overseas Mode ................................................................................... 53
Delayed Transmission (Timer) ........................................................... 53
Multiple Resolution Transmission ...................................................... 54
Setup for Polling Transmit .................................................................. 54
Setup for Polling Transmit with Secure Code ................................ 55
Cancelling a Job While Scanning the Document ................................ 55
Checking Job Status ............................................................................ 55
Cancelling a Scheduled Job in Memory ............................................. 56
Basic Receiving Operations ................................................................ 57
Setting or Changing the Answer Mode ............................................... 58
Setting the Ring Delay ........................................................................ 58
Fax Detect (with an External Telephone) ........................................... 58
Printing a Reduced Incoming Document ............................................ 59
Reception into Memory ...................................................................... 59
Advanced Receiving Operations ....................................................... 60
Operation from an External or Extension Telephone ......................... 60
Changing Remote Codes ................................................................ 61
To change Remote Codes ........................................................... 61
Printing a Fax from Memory .............................................................. 61
BT Call Sign (For U.K. Only) ............................................................ 62
Set the BT Call Sign ....................................................................... 62
Polling .................................................................................................... 63
Secure Polling ................................................................................. 63
Setup for Polling Receive ............................................................... 63
Setup for Polling Receive with Secure Code .................................. 64
Setup Delayed Polling Receive ...................................................... 64
Sequential Polling ........................................................................... 65
Setting PC Interface Mode .................................................................. 66
Storing Numbers for Easy Dialling ................................................... 67
Storing One Touch Dial Numbers ....................................................... 67
Storing Speed Dial Numbers .............................................................. 68
Changing One Touch and Speed Dial Numbers ................................. 69
Setting Groups for Broadcasting ......................................................... 69
Dialling Options ................................................................................... 71
Searching the Telephone Index ........................................................... 71
One Touch Dialling ............................................................................. 71
Speed Dialling..................................................................................... 71
Pause ................................................................................................... 71
Fax Redial ........................................................................................... 72
Chain Dialling ..................................................................................... 72
Broadcasting ....................................................................................... 72
iii
iv
TABLE OF CONTENTS
9
Remote Fax
Options
10
11
Printing
Reports
Copy
Operations
12
Walk-Up
Video Printing
Setting Fax Storage .............................................................................. 75
Fax Forwarding .................................................................................... 76
Programming a Fax Forwarding Number ........................................... 76
Changing the Remote Access Code ................................................... 76
Remote Retrieval .................................................................................. 77
Using Your Remote Access Code ....................................................... 77
Remote Commands ............................................................................. 77
Change Fax Forwarding Setting ................................................. 78
Retrieve a Fax ............................................................................. 78
Check the Receiving Status ........................................................ 78
Change Answer Mode ................................................................ 78
Exit Remote Operation ............................................................... 78
Retrieving the Memory Status List ..................................................... 79
Retrieving Fax Messages .................................................................... 79
Changing the Fax Forwarding Number .............................................. 80
MFC Settings and Journal ................................................................. 81
To Print a Report ................................................................................. 81
Transmission Verification (Xmit) Report ............................................ 82
Journal Period ..................................................................................... 82
Basic Copy Operations ........................................................................ 83
Copying One Page .............................................................................. 83
Making Multiple Copies (Using the ADF) ......................................... 84
Multiple Copies (Using the Scanner Glass) ........................................ 84
Making Enlarged or Reduced Copies (Temporary Setting) ................ 86
Copy Quality – Temporary Settings ................................................. 86
Using the Copy Quality Key ............................................................... 87
Using the Paper Type Key ................................................................... 87
Using the Brightness Key ................................................................... 88
Copy Quality – Default Settings ........................................................ 88
Changing Default Settings .................................................................. 88
Select Paper Type ................................................................................ 90
Select Copy Quality ............................................................................ 91
Colour Adjustment .............................................................................. 91
Copy Brightness .................................................................................. 92
Copy Contrast ..................................................................................... 92
Selecting a Single Colour (One Colour) ............................................. 92
Memory Full Message ......................................................................... 93
Legal Limitations ................................................................................. 94
Getting Started ..................................................................................... 95
Auto Switch ........................................................................................ 96
Colour Video Printing ......................................................................... 96
Black & White Video Printing ........................................................... 97
TABLE OF CONTENTS
13
Using MFC
as a Printer
14
15
Important
Information
Video Print Quality – Temporary Settings ...................................... 97
Using the Copy Quality Key ............................................................... 97
Using the Paper Type Key ................................................................... 98
Using the Brightness Key ................................................................... 98
Changing Default Settings .................................................................. 99
Setting Paper Type ............................................................................ 100
Setting Video Printing Quality .......................................................... 100
Setting Video Type ............................................................................ 100
Setting Print Size .............................................................................. 101
Video Printing Colour Adjustment ................................................... 102
Video Printing Brightness ................................................................. 102
Video Capture to PC ......................................................................... 103
Connecting Your Video Equipment ................................................... 103
To connect your video equipment: ........................................... 103
Capturing An Image .......................................................................... 103
To capture a frame as an image: ............................................... 104
Features ............................................................................................... 107
Printer Driver ..................................................................................... 108
Choosing the Right Kind of Paper .................................................. 108
Multi-Purpose Paper Cassette ......................................................... 108
Loading Paper in Multi-Purpose Paper Cassette .............................. 109
Adjusting for Thick Paper and Envelopes .................................... 109
Manual Feed Slot .............................................................................. 110
Setup for Envelopes .......................................................................... 111
Simultaneous Printing/Fax ............................................................... 111
Printer Operation Keys .................................................................... 112
On/Off Line Key ............................................................................... 112
Reset Key .......................................................................................... 112
Print Priority Key .............................................................................. 112
Ink Management Key ........................................................................ 112
Turning Off Bi-directional Printing .................................................. 113
For Windows Users ........................................................................... 113
Important Safety Instructions ....................................................... 115
Radio Interference (220-240 V Model Only) ............................... 116
IMPORTANT-For Your Safety ..................................................... 116
Disconnect device .................................................................... 116
Troubleshooting
and Maintenance Troubleshooting .................................................................................. 117
Error Messages ................................................................................. 117
Document Jams and Paper Jams .................................................... 119
Document Jam in the Top of the ADF Unit ...................................... 119
Document Jam inside the ADF Unit ................................................. 119
Paper Jam .......................................................................................... 120
v
vi
TABLE OF CONTENTS
16
Specifications
If You Are Having Difficulty with Your MFC ................................... 121
How to Improve Print Quality ......................................................... 123
Test Print ........................................................................................... 123
Cleaning the Print Head .................................................................... 123
Aligning Ink Cartridges .................................................................... 124
Turning Off Bi-directional Printing .................................................. 125
Packing and Shipping the MFC ...................................................... 126
Regular Maintenance ........................................................................ 129
Cleaning the Scanner ........................................................................ 129
Cleaning the MFC Printer Platen ...................................................... 130
Cleaning the Pick-up Roller .............................................................. 130
Replacing the Ink Cartridges ............................................................ 131
Product Description ........................................................................... 135
Fax Specifications .............................................................................. 135
Printer Specifications ........................................................................ 136
Printing ............................................................................................. 136
Controller .......................................................................................... 137
Print Media ....................................................................................... 137
Compilation and Publication Notice ................................................. 138
Trademarks ....................................................................................... 138
Glossary ............................................................................................... 139
Index .................................................................................................... 143
1
C H A P T E R
O N E
Introduction
Using This Manual
Thank you for purchasing a Brother multifunction centre (MFC). This
MFC is a 6 in 1 Multi-Function Centre: Colour Printer, Colour Copier,
Colour Scanner, Plain Paper Fax, Colour PC Fax (via your PC) and
Video Capture.
This MFC has been designed to be simple to use, with LCD screen
prompts to guide you through functions. However, you can use your
MFC to its fullest potential by taking a few minutes to read this manual.
Additionally, your MFC has a Help Key for assistance. Press Help to
print a list of basic operational steps and functions.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents.
You will also be able to find information about a specific feature or
function by checking the Index at the back of this manual. Also,
throughout this manual, you will see special symbols alerting you to
important information, cross-references, and warnings. Illustrations of
some screen displays also help you choose the correct key-presses.
1
2
CHAPTER ONE
Symbols Used In This Manual
Note or additional information.
The MFC may be damaged or may not work
correctly if this is not observed.
Warning. Damage can result if this is not observed.
About Fax Machines
If you are a first-time fax machine user, fax operation might seem a little
mysterious. You will soon get used to the unusual fax tones on your
phone line, and be able to send and receive faxes easily.
Fax Tones and Handshake
When someone is sending a fax, the MFC sends fax calling tones, (CNG
tones)—soft, intermittent beeps at 4-second intervals. You will hear them
when you dial and press Start, and they continue for about 40 seconds
after dialling. During that time, the sending machine must begin the
“handshake” with the receiving machine. Each time you use automatic
procedures to send a fax, you are sending CNG tones over the phone
line. You will soon learn to listen for these soft beeps each time you
answer a phone on your MFC line, so you can know if you are about to
receive a fax message.
The receiving fax responds with fax receiving tones—loud, chirping
sounds. A receiving fax chirps for about 40 seconds over the phone line,
and the screen displays RECEIVING. If your MFC is set to the Fax
mode, it will answer every call automatically with fax receiving tones.
Even if the other party hangs up, your MFC continues to send the
“chirps” for about 40 seconds, and the screen continues to display
RECEIVING. To cancel the receiving mode, press Stop.
INTRODUCTION
The fax “handshake” is the time in which the sending machine’s CNG
tones and the receiving machines “chirps” overlap. This must be for at
least 2 to 4 seconds, so the fax machines can understand how each is
sending and receiving the fax. The handshake cannot begin until the call
is answered, and the CNG tones only last for about 40 seconds after the
number is dialled. Therefore, it is important for the receiving machine to
answer the call in as few rings as possible. We suggest 2 rings as the
standard setting.
When you have an external telephone answering device (TAD) on your
MFC line, your TAD will determine the number of rings before the call is
answered. Pay special attention to the directions in the Installation chapter
for connecting a TAD (or answering machine) to your MFC.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check the
integrity of a fax transmission while it is in progress. ECM transmissions
are possible only between machines that both have the ECM feature. If
they do, you may send and receive fax messages that are continuously
checked for their integrity. Because of this you should send and receive
error free documents, thus avoiding the need to resend.
Sufficient memory must be available in your MFC for this feature to
work.
3
4
CHAPTER ONE
MFC-760 Control Panel Overview
1
2
3
4
5
6
7
8
9
10
11
12
13
1
One Touch Keys
These 8 keys give you instant access to
previously stored phone numbers.
7
Resolution Indicator Lights
These LED show the resolution mode
you selected.
2
Help
Press this key whenever you want a
quick reference Help List printed. The
Help List shows how to perform
functions, how to register information,
and how to get basic information.
8
Resolution
Sets the resolution when you send a fax.
9
Programming Keys:
3
Broadcast
Use this key whenever you want to
broadcast faxes to many different
locations, maximum of 166.
4
▼ Shift
Use to access memory locations 9
through 16 in the One Touch keys.
5
LCD (Liquid Crystal Display)
LCD displays messages to help you set
and operate your MFC.
6
Ink Empty Indicator
Flashes when ink cartridge is low and
stays lit when ink is empty.
Menu
Lets you access the function and
programming mode.
(Right Arrow)
Verify
Moves the LCD cursor to the right.
When the machine is idle, you can also
use this key to print the Transmission
Verification Report for your last
transmission.
(Left Arrow)
Moves the LCD cursor to the left.
Set
Stores a function setting in the MFC.
Clear
Deletes entered data or backs up one
step in function procedure.
INTRODUCTION
10
Colour Printer Keys:
Copy Quality
Use this key to temporarily change the
quality for Copy and Video Printing
modes.
On/Off Line
Use this key to turn the printer online
(ready to receive PC data) and offline
(not ready to receive PC data)
alternately. When the printer is online,
the LCD displays ONLINE.
Reset
Clears data from the printer memory,
and then resets and restores to the
factory default settings.
Print Priority
Press this key if you want to print PC
data without interruption from incoming
faxes. Faxes will be stored and can be
printed later.
Ink Management
Cleans the ink print heads and/or resets
the ink dot counter after replacing any
of the ink cartridges.
11
Dial Pad
Dials phone and fax numbers, and can
be used as a keyboard for entering
information into the MFC.
12
Colour Copy Keys:
Paper Type
Use this key to temporarily change the
paper type setting for Copy and Video
Printing modes.
Brightness
Lets you temporarily adjust the
brightness of the whole image to be
lighter or darker.
Enlarge/Reduce
Lets you reduce or enlarge copies
depending on the ratio you select.
(25% to 400%)
Mono Copy
Makes a black-and-white or singlecolour copy.
Colour Copy
Makes a full-colour copy.
13
Facsimile Keys:
Tel-Index
Lets you look up numbers stored in the
dialling memory.
Speed Dial
Lets you dial stored phone numbers by
pressing a two-digit number.
Redial / Pause
Redials the last number called. Also
inserts a pause in autodial numbers.
R (Recall)
Use this key to gain access to an outside
line and/or to recall the operator or
transfer a call to another extension when
it is connected to a PABX.
Stop
Stops a fax, cancels an operation, or
exits from function mode.
Start
Starts an operation, such as sending a
fax.
5
6
CHAPTER ONE
7
2
C H A P T E R
T W O
MFC Setup and
Connections
Packing List
Make sure you have the following items:
Power Cord
Bi-directional
Parallel Cable
Telephone
Line Cord
Ink Cartridges
Paper Cassette
Brother Colour Suite
1 CD-ROM
Starter Coated Paper
(Ink Jet Paper)
Owner’s Manual
Whenever you transport the MFC, use the packing materials that came
with your MFC and pack the MFC correctly.
8
CHAPTER TWO
Choosing a Location
Place your MFC on a flat, stable surface, such as a desk. Select a place
that is free of vibration and shocks. Locate the MFC near a telephone
socket and a standard, earthed electrical socket. Choose a location where
the temperature remains between 10°C and 35°C (50°–95°F).
Avoid placing your MFC where it may be knocked. Do not place near
heaters, air conditioners, water, chemicals, or refrigerators. Do not
expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do
not connect your MFC to electrical outlets controlled by wall switches or
automatic timers as disruption of power can wipe out information in the
unit’s memory. Do not connect your MFC to electrical outlets on the
same circuit as large appliances or other equipment that might disrupt the
power supply. Avoid interference sources, such as speakers or the base
units of cordless phones. Ensure the airflow from the fan on the right
hand side of the MFC is not impeded.
Caution
Keep the MFC out of strong light such as direct sunlight.
Caution
1 Never touch telephone wires or terminals that are not insulated
unless the telephone line has been disconnected at the network
interface.
2 Use caution when installing or modifying telephone lines.
MFC SETUP AND CONNECTIONS
Loading Paper in the Multi-Purpose
Paper Cassette
Before you install paper, please read chapter 3.
The paper cassette can hold up to 250 sheets of paper (75 g/m2).
1 Remove the paper cassette (lift up and pull out).
2 Remove the cassette cover.
3 Adjust the cassette to the letter (A4/LTR) or legal position for the
size of paper you are using. To adjust the cassette to legal size, press
the button on the left and pull out the front part of the cassette.
Button
Legal
Position
A4/LTR
Position
9
10
CHAPTER TWO
4 Stack up to 250 sheets of paper face down in the cassette and slide
the paper adjusters at the front and right to fit around it. Do not place
paper above the maximum paper height line, or paper may jam.
Maximum
Height Line
Paper
Adjusters
5 Replace the cassette cover.
6 Slide the paper cassette into the MFC until it locks into place.
7 Pull out the paper output tray.
Paper Output Tray
MFC SETUP AND CONNECTIONS
Connecting the MFC
1 Release the scanner lock lever.
A) Press the blue scanner cover release button on the right side of the
MFC and lift the scanner cover until it locks in the open position.
Scanner
Cover
Scanner Cover
Release Button
B) The blue scanner lock lever is on the back left under side of the
scanner cover. Push the lever up to unlock the scanner.
ock
nl
k U
Loc
Scanner Lock Lever
Caution
If CHECK SCAN LOCK appears on the LCD, immediately release the
scanner lock lever. If you see MACHINE ERROR AF (or AE), stop
operation and contact your Brother dealer for service.
Caution
Operating the MFC before you install the ink cartridges will permanently
damage the print head.
11
12
CHAPTER TWO
Telephone
Line Cord
Power Cord
2 Connect the power cord.
When you connect the power, the screen alternately displays.
SET CARTRIDGES
OFFLINE
PLS OPEN COVER
OFFLINE
3 Connect the telephone line cord.
Connect one end of the telephone line cord to the socket on the MFC
and the other end to a modular wall socket.
IMPORTANT:
If you need to remove the moulded mains plug in order to fit an appropriate
type, you must discard the moulded plug immediately having cut it off, in
order that it is not inadvertently inserted into a live socket, thus presenting a
shock hazard. The wires in the mains lead of this appliance are coloured in
accordance with the following code.
Green-and-yellow : Earth
Blue
: Neutral
Brown
: Live
As the wires in the mains lead of this apparatus may not correspond with
the coloured markings identifying the terminals in your plug, proceed as
follows:
The wire which is coloured green-and-yellow must be connected to the
terminal in the plug which is marked by the letter “E” or by the safety earth
symbol
or coloured green or green-and-yellow.
The wire which is coloured blue must be connected to the terminal which is
marked with the letter “N” or coloured black.
The wire which is coloured brown must be connected to the terminal which
is marked with the letter “L” or coloured red.
MFC SETUP AND CONNECTIONS
NOTICE:
■ The MFC must be fitted with an earthed plug.
■ Since the MFC is earthed via the main plug, protect yourself from
potentially hazardous electrical conditions on the telephone network
by keeping the power to your MFC on when you connect it to a
telephone line. When you want to move your MFC, protect yourself
by disconnecting the telephone line first, and then the power cord.
Installing the Ink Cartridges
Check that you turned on the power (by plugging in the power cord)
and that the paper cassette is loaded with paper and installed in the
MFC.
SET CARTRIDGES
OFFLINE
PLS OPEN COVER
OFFLINE
Caution
Close the document cover before you open the scanner cover.
2 Press the scanner cover release button at the right side of MFC and
lift the scanner cover. The print head will move left to its
replacement position after a few seconds.
2
Print Head
1
13
14
CHAPTER TWO
3 Open the ink cartridge cover by pinching the clip as shown in the
illustration.
Cartridge
Cover
Clips
4 Remove the yellow shipping cover by lifting it up and out.
Yellow
Shipping
Cover
We recommend that you install the ink cartridges from left to right in
this order: Black, Yellow, Cyan, Magenta.
Keep the yellow shipping cover in a safe place. You will need it in the
future when you replace the print head.
5 Open the Black ink cartridge bag and remove the ink cartridge.
6 Carefully remove the sealing tape from the side of the ink cartridge.
Be sure to peel the tape from the side of the cartridge in the direction
away from you.
MFC SETUP AND CONNECTIONS
Important
To prevent spilling ink and staining your hands and clothing, remove the
sealing tape gently and slowly. Do not touch the ink opening on the
cartridge or the removed tape.
Opening
Peel in the direction
away from you!
7 Each colour has its own correct position. Insert the Black ink
cartridge, matching the colour of the cartridge covers.
Please be careful not to push down the cartridge sensor shown in the
right side of the illustration, when inserting a cartridge.
Cartridge
Sensor
8 Repeat Steps 5–7 to install each colour ink cartridge.
15
16
CHAPTER TWO
9 Close the cartridge covers until they click into place.
10 After installing all ink cartridges, close the scanner cover. Your MFC
now prepares for a “head cleaning” and goes online. The MFC will
ask you if you changed each colour ink cartridge.
DID YOU CHANGE
BLCK?1.YES 2.NO
11 Press 1 on the dial pad for each colour, as prompted (for initial setup
only) within 1 minute. The MFC will enter a cleaning cycle for
approximately 6 minutes. The screen alternately displays
CLEANING BLACK and PLEASE WAIT. The ink dot counter
will be set automatically for each colour, so the MFC can warn you
with an error message when ink is running low.
Make sure paper is loaded in the cassette, then press Start within 1
minute.
When the MFC completes the cleaning cycle, the MFC starts
printing the test sheet.
12 Only during initial ink cartridge installation, the screen shows.
PRINT OK?
1.YES 2.NO
Check the print quality of the test sheet. If it is not good, clean the
print head again, by pressing 2. The screen will ask you if the print
quality is OK for each colour. Press 2 for any colour with a problem.
You can choose several colours. After cleaning is finished, press
Start.
The MFC starts printing Test Sheet No. 2.
13 Adjust the Vertical Alignment by following the instructions printed
on the Test Print page.
MFC SETUP AND CONNECTIONS
WARNING
If ink gets in your eyes, flush them with water immediately and seek
medical attention if required.
Caution
■ DO NOT remove ink cartridges if you do not need to replace them.
If you do so, it may reduce the ink quantity and the MFC will not
know the quantity of ink left in the cartridge.
■ DO NOT shake the ink cartridges. If you do so, the ink may spill
when you take off the sealing tape. If ink stains your body or
clothing, wash with soap or detergent immediately.
■ If you install an ink cartridge in the wrong colour position, you must
clean the print head several times after correcting the cartridge
installation and before you start printing because the colours were
mixed.
■ Once you open an ink cartridge, install it in the MFC and use it up
within six months of installation. Use unopened ink cartridge by the
expiry date printed on the cartridge box.
■ DO NOT refill the ink cartridges. Attempting to use refilled
cartridges may cause damage to the print head and will void your
product warranty.
If the INK EMPTY XXXX error message is on the screen display after
you have installed the ink cartridges, check and make sure that the ink
cartridges are installed correctly.
Multi-Line Connections (PABXs)
Most offices use a central telephone system, or PABX. The MFC will
work with most PABX or key systems that allow a two-wire analogue
connection. However, we recommend that you have a separate telephone
line for your MFC. You can then leave the MFC in Fax Mode to receive
faxes any time of day or night.
17
18
CHAPTER TWO
If you are installing the MFC to work with a PABX:
1 It is not guaranteed that the unit will operate correctly under all
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Answer Mode be set to Manual. All incoming
calls should initially be regarded as telephone calls.
3 The unit may be used with either pulse or tone dialling telephone
service.
Ringer Equivalence Number (REN)
This equipment has a REN value of 1. A BT line has a “bell ringing”
capacity, or REN, of 4. This means that adding downstream-connected
extension telephones and/or extension bells to a total REN of greater
than 4 may cause a reduction in the bell volume. In extreme cases, it
may cause the auto-answer facility of the machine to fail.
Therefore, up to three additional extension telephones (each assuming a
REN of 1), may be connected downstream of your machine. For an
explanation of “downstream connection”, read “Using extension
telephones” which follows.
Unless otherwise marked, a telephone provided by BT may be assumed
to have a REN value of 1.
MFC SETUP AND CONNECTIONS
Using Extension Telephones
It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line, in
addition to your machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to why
this arrangement will cause unsatisfactory service, the most obvious of
which is inadvertent interruption of a facsimile transmission by someone
picking up an extension telephone in order to make an outgoing call.
Additionally, remote activation may not operate reliably in such a simple
configuration.
This machine may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension
devices are connected “downstream” of your machine, in a master/slave
configuration. In such a configuration, this machine can always detect
whether a telephone is in use, thus it will not attempt to seize the line
during that time. This is known as “telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 below, and the
recommended master/slave configuration is shown in figure 2.
This new connection configuration can be arranged by your contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer or
a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be inserted
into the modular socket of the white “T”-shaped connector provided as
part of the line cord assembly.
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
INADVISABLE CONNECTION OF EXTENSION SOCKETS
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 2.
19
20
CHAPTER TWO
Connecting an External Telephone
Answering Device (TAD)
Sequence
When you have an external TAD on the same telephone line as the
machine, the TAD answers all calls. The MFC “listens” for fax calling
(CNG) tones. If it hears them, the MFC takes over the call and receives
the fax. If it does not hear the CNG tones, the machine will not answer
the call, and messages can be left on the TAD by callers in the normal
way.
The TAD must answer within a maximum of four rings. However, we
recommend two rings as the TAD setting. The MFC cannot hear CNG
tones until the TAD has answered the call, and with four rings there are
only 8–10 seconds of CNG tones left for the fax “handshake.” Make
sure you carefully follow instructions in this manual for recording your
outgoing message. We do not recommend using the toll saver feature on
your external answering machine if it exceeds 4 rings.
Do not connect a TAD elsewhere on the same phone line—your machine
and TAD will both try to control the line.
Connections
1 You may connect an external TAD to your MFC, as shown below.
TAD
2 Set your external TAD to two rings or less. (The MFC’s Ring Delay
setting does not apply).
3 Record the outgoing message (see below).
4 Set the TAD to answer calls.
5 Select the Answer Mode to EXT.TEL/TAD.
MFC SETUP AND CONNECTIONS
Outgoing Message (OGM) of External TAD
Timing is important in recording this message.
1 Limit your speaking to 20 seconds.
2 Record 5 seconds of silence at the beginning of your message.
(This allows your MFC time to listen for the fax CNG tones of
automatic transmissions before they stop.)
3 End your 20-second message by giving your Remote Activation
Code for people sending manual faxes. For example:
“After the beep, leave a message or send a fax manually by pressing
51 and Start.”
Connecting an External Telephone
Although your MFC does not have a handset, you can connect a separate
telephone to your MFC, as shown below.
External
Telephone
Extension
Telephone
Whenever this external phone (or TAD) is in use, the screen displays
TELEPHONE.
21
22
CHAPTER TWO
Setting Up the MFC and Computer to
Work Together
Before You Begin
1 Make sure you have an IEEE 1284 compliant, bi-directional parallel
interface cable.
2 Disconnect the telephone line cord, then unplug the MFC power cord
from the electrical outlet before connecting the parallel interface
cable.
3 Make sure your computer is unplugged from electrical power before
you connect the interface cable.
Connecting the MFC to Your Computer
1 Connect the interface cable to the parallel interface port on the left
side of the MFC, and secure with the wire clips.
2 Connect the interface cable to the printer port of your computer, and
secure with the two screws. (To locate your computer’s printer port,
see your computer’s user guide.)
MFC SETUP AND CONNECTIONS
Computer Requirements
Recommended system requirements for the communication software
suite provided are:
•
Windows® 95, 98, NT® Workstation Version 4.0
•
IBM PC Pentium 120 (200 recommended) or higher
•
16 MB Ram [32 MB Highly Recommeded]
•
50 MB of Hard Disk Space
•
CD Rom Drive
NOTE: Use only a shielded Interface cable that is IEEE 1284 compliant
and less than 2m (6.5 feet) long.
Separate software for Win 3.1/3.11 can be ordered from Brother if
required.
Installing Brother Drivers in
Windows®
Brother Drivers
The following software is provided to optimize the use of your MFC.
The software can run in Windows® 95, 98 and NT® Workstation Version
4.0.
■ Printer Driver*- The Printer driver creates the print data from
applications, controls transmission and makes
settings for printing. It is necessary to install the
MFC-760 printer driver into your PC for printing.
■ Scanner Driver*- The MFC-760 scanner driver is TWAIN compliant.
You can use the scanner directly from TWAIN
compliant applications. In the scanner driver, you
can make settings for scanning.
■ Maintenance Utility for DOSThis is utility software running in MS-DOS. If you
are not using Windows, you can use the MFC’s
ESC/P emulation to print. Some settings which are
unique to the MFC and maintenance operations can
be done from this utility.
23
24
CHAPTER TWO
■ MFL Unimessage Pro SoftwareThis software allows you to send and receive faxes
with your PC, please refer to MFL Unimessage Pro
Manual for further information. The Brother
Resource Manager must be installed to use this
software.
* These drivers are supplied within the Brother Resource Manager.
Installing Brother Drivers under Windows®
All the software and drivers are supplied on a single CD. An Auto-Install
program will guide you through most of the installation process.
1 Make sure that your MFC is connected to your computer and that the
MFC is plugged in.
2 Turn your computer on and start Windows®.
NOTE: (For Windows® 95) If “Add New Hardware Wizard” appears,
select “Do not install a driver” and click OK. —OR— If “Update Device
Driver Wizard” appears, click Next to bypass each screen. Click Finish
on the screen.
(For Windows® 98) If “Add New Hardware Wizard” appears, follow the
instructions on the screen, then click Next to bypass each screen. Click
Finish on the last screen.
MFC SETUP AND CONNECTIONS
3 Insert the CD-ROM into your CD-ROM Drive. Windows® 95/98/
NT4.0 will detect automatically, and if possible the Auto-Installer
will run automatically. If the Auto-Installer does not run after a few
seconds, you can run it by:A Click the START button and then select RUN from the Start Menu.
B Type “X:\SETUP.EXE” [where X is your CD-ROM Drive] in the
command line box.
C Click on OK.
YOU CAN EXIT FROM THE AUTO-INSTALLER AT ANYTIME BY
CLICKING ON THE ICON, IT IS AT THE BOTTOM RIGHT HAND
CORNER OF YOUR SCREEN.
4 From the Auto-Installer select your preferred language by double
clicking on it with your mouse.
5 The MFC-760 is a parallel colour inkjet device so select this option,
again by double clicking.
6 Select STEP 1 and install the Brother Resource Manager. You can
either install the software now or make floppies [to install the
software on another PC without a CD-ROM Drive]. Follow the
onscreen prompts and re-boot your PC when instructed to do so.
If you wish to install MFL Unimessage Pro, repeat Steps 3 to 5, then
select STEP 2 to install MFL Unimessage Pro. Again following the
onscreen prompts and re-booting your PC when instructed to do so.
7 When installation is complete remove the CD-ROM from the drive.
25
26
CHAPTER TWO
Installing the Maintenance Utility on
MS-DOS®
The Scanner driver and fax application work only in the Windows
environment, they cannot be used in DOS. You can use the MFC as a
printer by using an ESC/P printer driver.
To print from your application with the MFC-760, select an Epson ESC/
P compatible printer such as Epson LQ-510, LQ-810 or LQ-2550 in your
application’s printer selection menu. Epson LQ-510 and 810 supports
only monochrome printing. The settings for printing can be done in the
MAINTENANCE UTILITY for DOS.
Installing the MFC-760 Maintenance Utility for
DOS
Before you install the program, make sure you have the following
hardware and software to install the program:
DOS
Version 3.3 or later
Monitor
EGA/VGA or compatible
Option
Mouse; the mouse driver must be installed.
(You can also operate the program with the keyboard.)
Follow these steps to install the remote printer console program:
1 Make sure your machine is connected to your computer and it is set
to Online.
2 Start your computer and go to the DOS prompt. If you are in
Windows®, exit and return to the DOS prompt.
3 Insert the Brother CD-ROM into your CD-ROM drive (substitute
your appropriate drive letter for “X”).
4 At the DOS prompt (C:\>) type X: (X is the letter of your CD-ROM
drive) and press Enter.
c:\X:
MFC SETUP AND CONNECTIONS
5 Type CD DOS\INKJET and press Enter.
X:\>CD DOS\INKJET
6 Type DOSETUP.EXE and press Enter.
X:\DOS\INKJET>DOSETUP.EXE
7 Follow the instructions from the installer.
Using the MFC-760 Maintenance Utility for
DOS
1 Select the directory you have chosen when you installed the program
by typing the floppy disk directory name.
C:\>CD directory name
2 Type MFC71DOS and press the Enter key.
C:\directory name>MFC71DOS
The main screen will appear on your computer screen.
NOTE: ■ Make sure that you select the correct paper size in this utility
program before printing. Paper alignment is not compatible
with Epson printers, you cannot get the correct print output
unless you set the paper size in this utility.
■ Do not use this program from a DOS window running under
Windows.
27
28
CHAPTER TWO
3
C H A P T E R
T H R E E
Paper
The quality of your document can be affected by the kind of paper you
use in the MFC. You can use plain paper, coated paper, transparencies,
glossy paper, organizer paper, and envelopes. We recommend testing
various papers before purchasing large quantities. For best results, use
Brother special coated paper, glossy paper, and transparencies. (See the
page next to front page for information about ordering Brother
accessories).
When you print on coated paper, transparencies, and glossy paper, be
sure to select the correct media in the “Quality/Colour” tab in the printer
driver. When using glossy paper or transparencies, avoid stacking by
removing each page after copying or printing.
About Brother Paper
Brother paper is manufactured specifically for this MFC, to provide you
with optimum print quality.
Quality Coated Paper for 360 dpi Colour Ink Jet printing—
normal mode (BP36CA for A4)
High Quality Coated Paper for 720 dpi Colour Ink Jet printing—
super fine mode (BP72CA for A4)
Colour Ink Jet Transparencies— fine mode
Colour Ink Jet Glossy Paper— superfine mode (BPGLA for A4)
29
30
CHAPTER THREE
■ Brother coated (ink jet) paper is coated only on one side. When
loading paper in the paper cassette, make sure that the whiter side
(the coated side) is facing down.
■ The coated side of glossy paper is shiny. Do not touch the shiny side.
Load glossy paper in the paper cassette with the shiny side facing
down.
■ DO NOT touch the coated side of the paper or either side of
transparencies, because the media absorbs water and perspiration
easily, and this might cause decreased output quality.
■ For optimum output quality, be sure to use paper appropriate for your
resolution setting.
■ Store paper in the original bag, and keep it sealed. Keep the paper
flat and away from moisture and direct sunlight and heat.
■ Transparencies designed for laser printers/copiers may stain your
next document. Use only recommended transparencies for ink jet
printer.
Paper Specifications for Cassette and Manual
Slot
When used as a printer, the MFC can handle paper that has the following
specifications:
But please note that you can receive fax messages only on A4 cut sheet
Paper Type
Paper Size
Cut Sheet
A4, Letter, Executive 250 Sheets of 75 g/m2
Coated Paper
Cassette Capacity
Legal
100 Sheets of 75 g/m2
A4, Letter
100 Sheets
Transparencies A4, Letter
50
Glossy Paper
A4, Letter
20
Envelopes
DL, COM-10, C5,
B5, Monarch
10
Organizer
K, L
10
Paper Capacity for Paper Cassette
Cut Sheet Paper Weight 64 to 120 g/m2
Paper Cassette: Up to 27 mm/Approximately 250 Sheets of 75 g/m2
Output Stacker: Approximately 75 Sheets of 75 g/m2
Transparencies and glossy paper must be picked up from the paper
tray page by page.
When you use glossy paper in the paper cassette, place a sheet of plain
paper in the cassette first, then stack the glossy paper on top of it.
PA P E R
■ Curled or damaged paper may cause paper jams and misfeeds. If the
paper is curled, straighten it as much as possible by rolling it in the
opposite direction to the curl.
■ For optimum output quality, we recommend you use only genuine
Brother paper.
Print Area
The Print Area depends on the settings in the application you are using.
The figures below show the unprintable areas on cut sheets and
envelopes.
Cut Sheet
C
Envelopes
C
D
D
A
A
B
B
unprintable area
Paper Type Paper Size
Cut Sheet
Organizer
Envelopes
Fax
Mono Copy
Letter, Legal
Colour Copy
Printer
Fax
Mono Copy
A4
Colour Copy
Printer
Executive
Printer
K, L
Printer
Printer
Printer depends on the Printer driver.
A
B
C
D
3.95mm
3mm
11mm 3.95mm
3mm
6.25mm
11mm 3.95mm 8.75mm
3mm
11mm
3mm
3mm
3mm
10mm
11mm
11mm
11mm
20mm
2mm
2mm
3.4mm
3.4mm
3.4mm
3.4mm
3.4mm
3.4mm
3.4mm
3.4mm
3.4mm
3.4mm
31
32
CHAPTER THREE
Do not use the following types of paper and envelopes:
■ Damaged, curled, wrinkled, or irregularly shaped paper and
envelopes
■ Extremely shiny or highly textured paper and envelopes
■ Envelopes with clasps
■ Envelopes of baggy construction
■ Envelopes not sharply creased
■ Embossed envelopes
■ Paper and envelopes already printed with a laser printer
■ Envelopes preprinted on the inside
■ Paper and envelopes that cannot be arranged uniformly when stacked
4
C H A P T E R
F O U R
On-Screen
Programming
User-Friendly Programming
See
“Using This
Manual”
chap. 1
We have designed your Multi-Function Centre with on-screen
programming and a Help key. User-friendly programming helps you take
full advantage of all the functions your MFC has to offer.
Since your programming is done on the LCD, we have created step-bystep on-screen prompts to help you program your MFC. All you need to
do is follow the prompts as they guide you through the function menu
selections and programming options and settings.
Function Mode
The screen displays
1.FAX 2.PRINTER
3.COPY 4.VIDEO
Then press 1 for Fax Functions —OR— press 2 for Printer Functions
—OR— press 3 for Copy Functions —OR— press 4 for Video Functions.
When you enter the Function Mode, your MFC displays a list of Level
One Functions from which you can choose. These function options appear
one after the other on the display. Select an option by pressing Set when
the option appears on the LCD.
You can “scroll” more quickly through options by pressing . When the
to scroll backward if
screen displays your selection, press Set. Use
you passed your choice or to save key strokes. Both arrow keys show all
options, in the opposite order.
When you finish a function, the screen displays ACCEPTED.
If you want to exit the Function Mode, press Stop.
33
34
CHAPTER FOUR
Alternating Displays
The LCD sometimes alternates between the currently selected option,
and a help message giving brief instructions about how to proceed. The
display you’ll probably see most often is shown below, showing you that
when you place a document in the feeder, you can either dial a number to
send it as a fax or press the Mono Copy or Colour Copy key to make
a copy of the document.
FAX: NO. & START
SCAN READY
COPY: PRESS COPY
SCAN READY
Function Selection Table
If you have a basic understanding of how to program your MFC, you can
perform most of the programming settings without the Owner’s Manual.
To help you understand the function selections, options, and settings that
are available, use the Function Selection Table below.
1. Fax Functions
1. INITIAL SETUP
Function
Description
Factory Set Chapter
1. TONE/PULSE
Selects the dialling mode.
TONE
2. DATE/TIME
Enter date and time for LCD
display and to print on
transmissions.
01/01 2000 00:00 5
5
3. STATION ID
Program the name and fax
number to appear on each
transmitted page.
--
5
4. BEEPER
Adjust the volume level of the
beeps when you press a key, an
error occurs or a document is
sent or received.
LOW
5
5. SPEAKER VOLUME Adjust speaker volume.
LOW
5
6. RING VOLUME
Adjust volume of ringer.
LOW
5
7. PBX
Turn on if PABX (Private
OFF
Automatic Branch Exchange) is
connected to your MFC.
5
8. CLOCK CHANGE
Adjust the MFC’s clock by
one hour for summer/winter
time.
5
--
ON-SCREEN PROGRAMMING
1. Fax Functions (continued)
2. SETUP RECEIVE
Function
Description
Factory Set Chapter
1. ANSWER MODE
Choose the mode that best suits
your needs: FAX,
EXT.TEL/TAD, MANUAL.
FAX
2. RING DELAY
Number of rings before the
MFC answers in FAX mode.
RING DELAY:02 7
3. FAX DETECT
Receive fax messages without
pressing the Start key.
ON
7
4. REMOTE CODE
Enter code to activate your
MFC from a remote location.
OFF
( 51)
7
7
5. REDUCTION
Reduces size of image.
AUTO
7
6. MEM. RECEIVE
Automatically stores any
incoming faxes in its memory
if it runs out of paper.
ON
7
7. POLLING RX
You call another fax machine to STANDARD
receive a fax from it.
7
8. PC INTERFACE
Turn on if PC is connected to
MFC for PC receiving of fax
messages.
ON
7
Function
Description
Factory Set Chapter
1. COVERPG SETUP
Automatically sends a
programmable cover page or
prints a sample cover page.
OFF
6
2. COVERPAGE NOTE
Program customized message
for fax cover page.
--
6
3. CONTRAST
Change the lightness or
darkness of a fax you are
sending.
AUTO
6
4. RESOLUTION
Allows you to change
resolutions page by page.
STANDARD
6
OFF
6
3. SETUP SEND
5. OVERSEAS MODE Special setting for international
transmissions.
6. TIMER
Set the MFC to send documents -later.
6
7. POLLED TX
Set Polled Transmission for
someone to poll your MFC
to receive a fax from you.
STANDARD
6
8. REAL TIME TX
When memory is full, you can
send faxes in real time.
OFF
6
35
36
CHAPTER FOUR
1. Fax Functions (continued)
4. REMAINING JOBS
Function
Description
Factory Set Chapter
Check which jobs are in
memory or cancel a delayed fax
(timer) or polling job.
6
5. SET QUICK-DIAL
Function
Description
Factory Set Chapter
1. ONE-TOUCH DIAL Dial numbers stored in memory
by pressing only one key.
--
8
2. SPEED-DIAL
Dial numbers stored in memory
by pressing only three keys.
--
8
3. SETUP GROUPS
Set up a Group number for
broadcasting.
--
8
6. PRINT REPORTS
Function
Description
Factory Set Chapter
1. XMIT REPORT
Print confirmation of
transmission after each
document is sent.
OFF
2. JOURNAL
Lists information about the last
50 incoming and outgoing
faxes.
JOURNAL:OFF 10
3. QUICK-DIAL
Lists names and numbers stored -in One Touch and Speed Dial
memory (in numerical order).
4. TEL. INDEX
Alphabetical lists of stored
numbers.
5. SYSTEM SETUP
Lists various system settings.
6. MEMORY STATUS Lists information about
memory use.
10
10
--
10
--
10
7. REMOTE FAX OPT
Function
Description
Factory Set Chapter
1. FAX FWD
Set your fax machine to
forward faxes.
OFF
9
2. FAX STORAGE
Store incoming faxes in
memory for remote retrieval.
OFF
9
3. REMOTE ACCESS Set code for retrieving faxes.
159
9
4. PRINT DOCUMENT
--
7
Print incoming faxes stored in
the memory.
ON-SCREEN PROGRAMMING
1. Fax Functions (continued)
0. MISCELLANEOUS
Function
Description
Factory Set Chapter
1. BT CALL SIGN
Use with BT Call Sign.
OFF
7
2. Printer Functions
Function
1. TEST PRINT
Description
}
Factory Set Chapter
Use these functions when you
—
15
2. VERTICAL ALIGN
need to adjust the print
—
15
3. BI-DIR PRINT
quality.
ON
15
3. Copy Functions
Function
Description
1. PAPER TYPE
Identify the type of paper in
the cassette.
PLAIN
11
2. QUALITY
Select Draft, Normal, High
or Photo copy quality.
HIGH
11
—
11
3. COLOUR ADJUST Adjust the amount of Red,
Green, or Blue in copies.
Factory Set Chapter
4. BRIGHTNESS
Adjust the brightness.
—
11
5. CONTRAST
Adjust the contrast.
—
11
6. ONE COLOUR
Select a single colour to use,
instead of Black, when you
use Mono Copy key.
OFF=Black
11
4. Video Functions
Function
Description
1. PAPER TYPE
Identify the type of paper in
the cassette.
PLAIN
12
2. QUALITY
Select NORMAL or H IGH
print.
HIGH
12
3. VIDEO TYPE
Select MOVING or STILL
video signal.
MOVING
12
4. PRINT SIZE
Select the size you want the
captured frame to print.
(14.6x10.8)
12
5. COLOUR ADJUST Adjust the amount of Red,
Green, or Blue in Copies.
—
12
6. BRIGHTNESS
—
12
Adjust the brightness.
Factory Set Chapter
37
38
CHAPTER FOUR
5
C H A P T E R
F I V E
Initial
Setup
Getting Started
Setting the Dialling Mode (Tone/Pulse)
Your MFC is initially set to TONE. If you are using a PULSE dial line,
you can change the setting to PULSE by following the steps below.
1 Press Menu, 1, 1, 1. The screen prompts you to select TONE or
PULSE.
DIALLING:TONE
DIALLING:PULSE
2 Use or to select the dialling mode.
3 Press Set when the screen displays the dialling mode you want.
4 Press Stop to exit.
Although this equipment can use either Pulse or Tone signalling, only the
performance of the Tone signalling is subject to regulatory requirements
for correct operation. It is therefore strongly recommended that the
equipment is set to use the Tone signalling for access to public or private
emergency services. The Tone signalling also provides faster call set up.
Setting the Date and Time
Your MFC displays the date and time, and prints it on every fax you
send.
In the event of a power failure, the MFC maintains date and time
information for several hours. All other settings remain unaffected.
39
40
CHAPTER FIVE
1 Press Menu, 1, 1, 2. The screen prompts you to enter the year.
ENTER YEAR:XX
2 Enter the last two digits of the year (for example, enter 00 for the
year 2000).
3 Press Set. The screen prompts you to enter the month.
ENTER MONTH:XX
4 Enter two digits for the month (for example, enter 09 for September,
or 10 for October). The screen displays your entry.
5 Press Set. The screen prompts you to enter the day.
ENTER DAY:XX
6 Enter two digits for the day (for example, 06). The screen displays
your entry.
7 Press Set. The screen prompts you to set the time.
ENTER TIME:XX:XX
8 Enter the time in 24-hour format (for example, enter 15:25 for 3:25
PM).
9 Press Set.
10 Press Stop. The screen now displays the date and time you set, and
displays it whenever the MFC is in stand by mode.
See
“Composing
Electronic
Cover Page”
chap. 6
Setting the Station ID
You can store your name, fax number, and telephone number to be
printed on the fax Cover Page, on all fax pages that you send.
The telephone number you entered is used only for the Cover Page.
It is important that you enter the fax and telephone numbers in the
internationally standardized format, i.e. in accordance with the following
strict sequence:
-
The “+” (plus) character (press * key)
-
Your Country Code (e.g. “44” for the United Kingdom, “41” for
Switzerland)
-
Your local area code minus any leading “0”
INITIAL SETUP
-
A space
-
Your number on the local exchange, using spaces to aid readability
as appropriate.
As an example, your MFC is installed in the United Kingdom, is to be
used for both fax and voice calls, and your national telephone number is
0161-444 5555, then you must set the fax and telephone number parts of
your station ID as: +44 161-444 5555
1 Press Menu, 1, 1, 3. The screen prompts you to enter your fax
number.
FAX:
2 Enter your fax number (up to 20 digits). The screen displays your
entry.
3 Press Set. The screen prompts you to enter your telephone number.
TEL:
4 Enter your telephone number (up to 20 digits). If your telephone
number and fax number are the same, enter the same number again.
The screen displays your entry.
See
“Entering
Text”
in this
chapter
5 Press Set. The screen prompts you to enter your name or your
company name.
NAME:
6 Use the dial pad to enter your name (up to 20 characters). (You can
use the following chart to help you enter letters.)
7 Press Set to confirm.
8 Press Stop. The screen returns to the date and time.
■ If you do not enter a fax number, no additional information can be
entered.
■ To enter a space, press
characters.
once between numbers and twice between
■ If your Station ID has already been programmed, the screen prompts
“1” to make a change, or “2” to exit without changing.
41
42
CHAPTER FIVE
Entering Text
When you are setting certain functions, such as the Station ID, you may
need to enter text into the MFC. Most keys on the dial pad have three or
four letters printed above them. The keys for 0, #, and don’t have
printed letters because they are used for special characters.
By pressing the appropriate number on the dial pad the correct number of
times, you can access the character you want.
Press Key
one time
two times three times four times
five times
2
A
B
C
2
A
3
D
E
F
3
D
4
G
H
I
4
G
5
J
K
L
5
J
6
M
N
O
6
M
7
P
Q
R
S
7
8
T
U
V
8
T
9
W
X
Y
Z
9
Inserting Spaces
If you want to enter a blank space, press
twice.
Making Corrections
If you entered a letter incorrectly and want to change it, press
to
move the cursor after the last correct letter. Then press Clear; all letters
above and to the right of the cursor are deleted. Re-enter the correct text
and/or digits. You can also back up and type over incorrect letters.
Repeating Letters
If you need to enter a character assigned to the same key as the previous
to move the cursor to the right.
character, press
Special Characters and Symbols
0 key ------------ ÄËÖÜÀÇÈÉ0
key ------------ (space) !”#$%&’() +,-./
# key ------------ :;<=>?@[]^_
Press the , #, or 0 key, until the cursor appears under the character/
symbol you want to enter. Then press
or enter the next letter.
INITIAL SETUP
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The MFC comes set to
LOW. When the beeper is set to LOW or HIGH, the MFC beeps every
time you press a key or make an error, and at the end of sending or
receiving a fax.
1
2
3
4
Press Menu, 1, 1, 4.
Press
or
to select your setting.
When the screen displays the setting you want, press Set.
Press Stop to exit.
PABX and TRANSFER
Your MFC is initially set to be connected with PSTN (Public Switched
Telephone Network) lines. However, many offices use a central
telephone system or Private Automatic Branch Exchange (PABX). Your
fax can be connected to most types of PABX. The recall facility on your
fax machine supports timed break recall only (TBR), PBXs normally can
work with this for gaining access to an outside line, or for transfering a
call to another extension: The feature works when the R key is pressed.
Setting PABX
If your MFC is connected to a PABX system, set PBX:ON. If not, set
OFF.
1 Press Menu, 1, 1, 7. The screen displays
PBX:OFF
SELECT { } & SET
2 Press or to select ON (or OFF).
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
You can programme an R keypress as part of a number stored in a One
Touch or Speed Dial location. When programming the One Touch or
Speed Dial number (Function menu 1-5-1 or 1-5-2) press R first (the
screen displays “!”), then enter the telephone number. If you do this, you
do not need to press R each time before you dial using a One Touch or
Speed Dial location. (See chap. 8.)
However, if PBX is set to OFF, you can not use the One Touch or Speed
Dial numbers that have R keypress programmed in to them.
43
44
CHAPTER FIVE
Setting the Clock Change
You can easily let the MFC’s clock gain or lose one hour by using this
feature.
1 Press Menu, 1, 1, 8. The screen displays
TO SUMMER TIME ?
SELECT { } & SET
2 Press
or
to select Summer Time to gain an hour or Winter time
to lose an hour.
3 Press Set.
4 Press 1 to change to Winter Time or Summer Time ––OR–– Press 2
to exit without changing.
Setting the Speaker Volume
You can set the volume of the MFC speaker.
1 Press Menu, 1, 1, 5.
2 Press or to select your volume setting (OFF, LOW, MED, or
HIGH).
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
Setting the Ring Volume
You can select how loud, or if, the MFC rings.
1
2
3
4
Press Menu, 1, 1, 6.
Press
or
to select OFF, LOW, MED, or HIGH.
Press Set when the screen displays your selection.
Press Stop to exit.
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP,
SETUP RECEIVE, SET QUICK-DIAL, and REMOTE FAX OPT,
plus the COVERPG SETUP, COVERPAGE NOTE (from SETUP
SEND) and JOURNAL PERIOD (from PRINT REPORT) functions
are stored permanently. You may have to reset the date and time.
6
C H A P T E R
S I X
Setup
Send
Before You Begin
You can send a fax from the ADF (Automatic Document Feeder) or from
the scanner glass.
Sending Faxes Using Multiple Settings
When you send a fax you can choose any combination of the available
settings: add a cover page and select a comment; set the contrast or
resolution; send using overseas mode, or delayed transmission, polling
transmission or real time transmission. After each function is accepted,
the display will ask if you want to enter other settings:
ACCEPTED
NEXT
1.YES 2.NO
Press 1 if you want to select additional settings. The display returns to
the SETUP SEND menu ––OR–– Press 2 if you are finished choosing
settings, and go to the next step.
45
46
CHAPTER SIX
Faxing from the Document Feeder
ADF (Automatic Document Feeder)
The automatic document feeder (ADF) can hold up to 50 pages, feeding
each one individually through the MFC. Use standard (75 g/m2) paper
when using the ADF. Always fan the pages well before placing them in
the feeder.
■ DO NOT use curled, wrinkled, folded, or ripped paper, or paper with
staples, paper clips, paste or tape attached. DO NOT use cardboard,
newspaper, or fabric. (To fax this kind of document, see Scan Fax.)
■ Make sure documents written with ink are completely dry.
■ Documents to be faxed must be from 14.7 to 21.6 cm wide, and from
12.7 to 35.6 cm long.
■ Insert documents face up, top edge first.
■ Adjust the paper guides to fit the width of your document.
■ Stagger the pages. Then place them in the ADF, until you feel the
first page lightly touch the feed roller.
■ Pull up the document stopper.
Document
is Face Up
SETUP SEND
Faxing from the Scanner Glass
Scan Fax
You can fax pages from a book using the scanner glass. Documents are
sent from memory; they can be letter or A4 size (21.6 cm to 29.7 cm). To
use the scanner glass, the ADF must be empty.
Document is
Face Down
1 Lift the document cover.
2 Using the document guidelines on the left, center the document face
down on the scanner glass.
3 Close the document cover.
If the document is a book or is thick, do not slam the cover or press on it.
4 Dial the fax number, then press Start. The MFC starts scanning the
first page.
5 To send a single page, go to Step 7 ––OR–– To send multiple pages,
go to Step 6.
MEMORY #01 100%
SET:NEXT PAGE
START:TO DIAL
6 Place the next page on the scanner glass and press Set. The MFC
starts scanning. (Repeat Step 6 for each additional page.)
7 Press Start to begin dialling.
47
48
CHAPTER SIX
Press Stop to cancel. If the document was scanned into memory, press 1
to CLEAR it ––OR–– 2 to QUIT.
If memory is full, and you are faxing a single page, it will be sent in real
time.
You cannot use Scan Fax when the MFC is sending, receiving or printing
a fax.
Resolution
See
“Multiple
Resolution
Transmission”
in this
chapter
You can use the Resolution key before you send the fax. Press
Resolution continuously until you see the LEDs change.
Standard ––– Suitable for most typed documents. (Fine and S.Fine
lights are OFF)
Fine ––––––– Good for small print; transmits a little slower than
Standard resolution. (Only the Fine light is ON)
Super Fine –– Good for very small print or artwork; transmits slower
than Fine resolution. (Only the S.Fine light is ON)
Photo –––––– Use when document has varying shades of grey; slow
transmission time. (Both Fine and S.Fine lights are ON)
Contrast
If your document is very light or very dark, you might want to set the
contrast accordingly. Use LIGHT to send a light document. Use DARK
to send a dark document.
1
2
3
4
5
Insert the document, face up, in the feeder, or on the scanner glass.
Press Menu, 1, 3, 3.
Use
or
to select AUTO, LIGHT, or DARK.
When the screen displays your selection, press Set.
Press 2 if you are finished choosing settings, and go to Step 6 ––
OR–– Press 1 if you want to select additional settings. The display
returns to the SETUP SEND menu.
6 Enter a fax number and press Start to send a fax.
SETUP SEND
Automatic Transmission
This is the easiest way to send a fax.
1 Insert the document in the feeder or on the scanner glass.
2 Enter the fax number using One Touch, Speed Dial, Tel-index or the
dial pad.
3 Press Start.
Dual Access
If the document feeder is empty, you can place a document in the feeder,
set temporary settings, dial a number, and begin scanning the fax into
memory, even when the MFC is receiving a fax, sending a fax, or
printing a fax from memory. The screen displays the new job number and
how much memory is available.
You cannot use Scan Fax when the MFC is sending, receiving or printing
a fax.
If you get a MEMORY FULL message while scanning the first page of
a fax, press Stop to cancel a scan. If you get a MEMORY FULL
message while scanning in a subsequent page, you’ll have the option to
press Start to transmit the pages scanned so far, or to press Stop to
cancel the operation.
The number of documents you can scan into memory varies with the data
they contain.
Real Time Transmission
When memory is full, the MFC cannot continue scanning documents into
memory before sending. However, you can turn on REAL TIME TX.
1 Insert the document in the feeder or on the scanner glass.
2 Press Menu, 1, 3, 8.
8.REAL TIME TX
3 Press Set.
4 To change the default setting, press
or
to select ON (or OFF)
and go to Step 7. ––OR–– For the next fax transmission only, press
or
to select NEXT FAX ONLY.
REAL TIME TX:ON
5 Press Set.
6 For the next fax only, press
or
to select ON (or OFF).
49
50
CHAPTER SIX
7 Press Set.
8 Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu. ––OR–– Press 2 if you have finished
choosing settings and go to Step 9.
9 Enter the fax number and press Start.
Basic Sending Operations
Composing an Electronic Cover Page
See
“Storing
Numbers for
Easy
Dialling”
chap. 8
The cover page is sent to the receiving party’s machine. Your cover page
includes the name stored in the One Touch or Speed Dial memory, if you
have used this feature to start the call.
The cover page indicates the fax is from your Station ID, and the number
of pages you’re sending. If you have COVERPG SETUP set to ON
(Function menu 1-3-1), the number of pages remains blank.
You can select a comment to include on your cover page, or you can
select 1. NOTE OFF if you do not wish to include a comment.
See
“Setting the
Station ID”
chap. 5
1.NOTE OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
As well as using one of the comments above, you can also enter up to
two customized messages, each 27 characters long. Use the chart of
“Entering Text” in chap. 5 to help enter characters.
Most of the SETUP SEND functions are temporary settings that allow
you to make adjustments for each document you send. However, so you
can set up your cover page and cover page comments in advance, the
Cover Page Setup and Cover Page Message functions will change their
default settings.
SETUP SEND
Cover Page for Next Fax Only
Make sure Station ID is set up (chap. 5). This feature does not work
without the Station ID.
You can set the MFC to send a cover page with a particular document.
This cover page will include the number of pages in your document.
1
2
3
4
5
6
7
8
Insert the document in the feeder or on the scanner glass.
Press Menu, 1, 3, 1.
Press Set when the screen displays NEXT FAX ONLY.
Press
or
to select ON (or OFF).
Press Set.
Press
or
to view the comment selections.
Press Set when the screen displays your selection.
Enter two digits to indicate the number of pages you are sending.
(Enter 00 to leave the number of pages blank.) If you make a
to back up and re-enter the number of pages.
mistake, press
9 Press Set.
10 Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished
choosing settings, and go to Step 11.
11 Enter the fax number.
12 Press Start.
Always Send Cover Page
Make sure Station ID is set up (chap. 5). This feature does not work
without the Station ID.
You can set the MFC to send a cover page whenever you send a fax. The
number of pages in your fax is not included when you use this setting.
1 Press Menu, 1, 3, 1.
2 Press or to select.
COVERPAGE:OFF
COVERPAGE:ON
3 Press Set when the screen displays COVERPAGE:ON. (If you
select ON, a cover page is always sent when you send a fax.)
51
52
CHAPTER SIX
4 If you selected ON, the screen displays the cover page comment
or
options. Press
to view comment selections.
5 Press Set when the screen displays your selection.
6 Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 to exit if you are
finished choosing settings.
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can
print the sample page and attach it to your fax.
1
2
3
4
Press Menu, 1, 3, 1.
Press
or
to select PRINT SAMPLE.
Press Set when the screen displays your selection.
Press Start. Your MFC prints a copy of your cover page.
=== COVER PAGE ===
TO:
FROM:
FAX:
TEL:
PAGE[S] TO FOLLOW
COMMENT:
Cover Page Message
You can set up two custom comments.
Composing Your Own Comments
1 Press Menu, 1, 3, 2. The screen displays
2.COVERPAGE NOTE
2 Use
or
comment.
See
“Entering
Text”
chap. 5
3
4
5
6
to choose position 5 or 6 for your customized
Press Set.
Use the dial pad to enter your customized comment.
Press Set.
Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 to exit.
SETUP SEND
Advanced Sending Operations
Overseas Mode
Sometimes, when sending a fax to overseas numbers, problems can be
experienced. This mode makes the MFC work better for such calls.
After you send a fax using this feature, the feature turns itself off.
1 Insert the documents in the feeder or on the scanner glass.
2 Press Menu, 1, 3, 5.
5.OVERSEAS MODE
3 Press or to select ON (or OFF).
4 Press Set when the screen displays your selection.
5 Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished
choosing settings and go to Step 6.
6 Enter the fax number you’re calling.
7 Press Start.
Delayed Transmission (Timer)
You can use this function to send a fax up to 24 hours later.
Insert the document in the feeder or on the scanner glass.
2 Press Menu, 1, 3, 6.
3 Enter the time you want the fax to be sent, in 24-hour format (for
example, enter 19:45 for 7:45 PM).
4 Press Set. MFC will start scanning documents.
5 Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished
choosing settings and go to Step 6. The screen prompts you to enter
the fax number.
ENTER FAX NO.
ONLINE
THEN PRESS START
ONLINE
6 Enter the fax number, and press Start. The MFC will wait until the
time you have entered to send the fax.
53
54
CHAPTER SIX
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each page of the
fax you’re sending. This could be useful if you’re sending a fax with
photos and letters, or some pages with small print and others with normal
print. Resolution settings return to STANDARD after the fax is sent.
1 Insert documents in the feeder or on the scanner glass, then press
Menu, 1, 3, 4.
2 Use or to select resolution for page 1, then press Set.
3 Repeat Step 2 for subsequent pages. Press Stop when you’re
finished.
4 Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished have
chosen your settings, and go to Step 5.
5 Enter the fax number you’re calling, and press Start.
If you want to copy a document using multiple resolutions, press Mono
Copy and Colour Copy in Step 5.
Setup for Polling Transmit
Polling Transmit is when you set up your MFC to wait with a document
so another fax machine can retrieve it.
1 Place document to be retrieved in the feeder or on the scanner glass.
2 Press Menu, 1, 3, 7.
3 The screen displays
POLLING:STANDARD
SELECT { } & SET
4 Press or to choose STANDARD.
5 Press Set. MFC will start scanning documents.
6 Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you have chosen your
setting and go to Step 7.
7 Press Start.
SETUP SEND
Setup for Polling Transmit with Secure Code
When you set POLLING:SECURE to on, anyone who polls your MFC
must enter the polling ID number.
1 Place document in the feeder or on the scanner glass.
2 Press Menu, 1, 3, 7.
3 The screen displays
POLLING:STANDARD
SELECT { } & SET
4 Press or to choose SECURE, and press Set.
5 Enter a four-digit number, and press Set. MFC will start scanning
the documents.
6 Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished
choosing settings and go to Step 7.
7 Press Start.
You can use Secure Polling only with another Brother fax machine.
Cancelling a Job While Scanning the
Document
You can cancel a job while you are scanning it into memory by pressing
Stop.
Checking Job Status
You can check which jobs are in memory waiting to be sent. Press
Menu, 1, 4 to check it. While the MFC is sending or receiving a fax,
or
to see them.
press Stop. The screen display job numbers. Press
55
56
CHAPTER SIX
Cancelling a Scheduled Job in Memory
You can cancel tasks you’ve scheduled, such as Delayed Fax, Delayed
Polling Receive or Polling Transmit.
If the MFC is idle,
1 Press Menu, 1, 4.
Any waiting jobs appear on the display. If nothing is waiting, the
screen displays NO JOB WAITING.
4.REMAINING JOBS
2
If you have more than two jobs waiting, use
or
to select the
job you want to cancel. Press Set when the screen displays your
selection.
—OR—
If you have only one job waiting, go to Step 3.
3
Press 1 to cancel —OR— Press 2 to exit without cancelling.
To cancel another job, return to Step 2.
4 Press Stop to exit.
If the MFC is busy, press Stop, then follow Steps 2 through 4 to cancel a
job.
You can check which jobs are remaining in memory by following Steps 1
and 2 above.
57
7
C H A P T E R
S E V E N
Setup
Receive
Basic Receiving Operations
Mode
How it works
When to use it
MANUAL
You control the phone line
and must answer every
call yourself by using
external phone.
Use this mode when you
are using a computer
modem on the same line
or if you receive very
few fax messages.
FAX
The MFC automatically
answers every call as a
fax.
For dedicated fax line.
You cannot receive a
voice call but you can
call out from an
external or extension
telephone.
EXT.TEL/TAD If you connect an external Use this mode if you
telephone to your MFC,
receive very few faxes.
you control the phone line
and must answer every
call yourself.
If an external TAD
(telephone answering
device) is connected to
your MFC, the TAD
automatically answers
every call. Voice messages
are Stored in external
TAD. Fax messages are
printed.
Use this mode if you
have an answering
machine on your phone
line.
58
CHAPTER SEVEN
Setting or Changing the Answer Mode
1 Press Menu, 1, 2, 1.
1.ANSWER MODE
2 Press
or
to select MANUAL, EXT . TEL/TAD, FAX mode
and press Set.
FAX
MANUAL
EXT.TEL/TAD
3 Press Stop to exit.
See
“Operation
from an
External or
Extension
Telephone”
in this
chapter
Setting the Ring Delay
The Ring Delay setting determines the number of times the MFC rings
before it answers in FAX mode.
1 Press Menu, 1, 2, 2.
2 Press or to select how many times the line rings before the
MFC answers (01-04 for UK or 02-04 for IRE).
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
See
“Operation
from an
External or
Extension
Telephone”
in this
chapter
Fax Detect (with an External Telephone)
When you use this feature, you don’t have to press Start when you
answer a fax call and hear calling beeps. Just hold the handset and wait
for several seconds. When you see RECEIVING on the fax screen or
when you hear “chirps” through the handset of an extension phone
connected to another wall socket, just replace the handset, and your
machine does the rest. Selecting ON allows the machine to receive fax
calls automatically, even if you lift the handset of an extension or
external phone. Selecting OFF means you’ll have to activate the machine
yourself, or by pressing 5 1 if you are not at your machine.
1 Press Menu, 1, 2, 3.
2 Use or to select ON or OFF and press Set.
3 Press Stop to exit.
SETUP RECEIVE
If you’ve set the feature to ON, but your MFC doesn’t automatically
connect a fax call when you lift an external or extension phone handset,
press 5 1.
Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage
with your MFC. If you choose AUTO, the MFC chooses the level of
reduction for you regardless of the original size of the incoming
document.
1 Press Menu, 1, 2, 5. The screen displays
5.REDUCTION
2 Use
or
to select the reduction ratio you want—AUTO, 100%,
88%, 83% or 70%. Choose 100% if you don’t want a reduction.
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
If you receive faxes that are split on two pages, change the reduction to
AUTO ––OR–– choose a lower reduction percentage.
NOTE: ■ When you use Auto Reduction to reduce incoming
documents to fit on one page of recording paper, you can do
so only as long as the original document is not longer than
35 cm. If the original is longer than 35 cm, the data will not
be reduced and will carry over to print on a second page.
■ When you use Auto Reduction and you receive an incoming
document that is smaller than your recording paper, no
reduction will take place, and you will get the same size
recorded as the original.
Reception into Memory
As soon as the paper cassette becomes empty during fax reception, the
screen will display CHECK PAPER; please put some paper in the paper
cassette (see chap. 2).
If the MEMORY RECEPTION function is ON at this time…
The current fax reception will continue, with the remaining page(s) being
stored in memory, subject to available memory. Subsequent incoming
faxes will also be stored into memory until the memory is full, following
which no further incoming fax calls will be automatically answered; all
data will be printed as soon as fresh paper is put in the paper cassette.
59
60
CHAPTER SEVEN
If the MEMORY RECEPTION function is OFF at this time…
The current fax reception will continue, with the remaining page(s) being
stored in memory, subject to available memory. Subsequent incoming fax
calls will not be automatically answered until fresh paper is put in the
paper cassette. The last fax received will be printed as soon as fresh
paper is put in the cassette.
1 Press Menu, 1, 2, 6. The screen displays
6.MEM.RECEIVE
2 Use or to select ON or OFF.
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
Advanced Receiving Operations
Operation from an External or Extension
Telephone
If you answer a fax call on an external or extension phone, you can make
your MFC take over by using the Activation Code. When you press the
Activation Code 5 1, the MFC starts to receive a fax.
See
“Outgoing
Message
(OGM) of
External
TAD”
chap. 2
If you answer a call at an extension or an external phone, and no one is
on the line, assume you’re receiving a fax. At an extension phone, press
5 1, wait for fax receiving tones (chirps), then hang up. At an external
phone, press 5 1 and wait for the phone to be disconnected (the screen
displays RECEIVING) before you hang up. (Your caller will have to
press Start to send the fax.)
If you accidentally pick up an extension phone when a fax message is
being received, you may disrupt the transmission or render some portions
unreadable.
The Remote Activation Code also can be used by your callers. When you
are using a external TAD, your outgoing message (OGM) should end
with the statement “to send a fax, press 5 1”.
SETUP RECEIVE
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset
Activation Code is 5 1.
If you are always disconnected when accessing your external TAD
remotely, try changing the Activation Code from 5 1 to # # #.
To change Remote Codes
1 Press Menu, 1, 2, 4.
2 Press
or
to select ON (or OFF).
REMOTE ACT.:ON
3 Press Set when the screen displays the setting you want.
4 Enter a new Remote Activation Code, then press Set.
ACT.CODE:*51
5 Press Stop to exit.
Printing a Fax from Memory
See
“Setting Fax
Storage”
chap. 9
If you have fax storage ON for remote retrieval, you can still print a fax
from the machine’s memory when you are at your machine:
1 Press Menu, 1, 7, 4.
2 Press Start.
3 After all the data saved in the memory is printed out. Press Stop.
61
62
CHAPTER SEVEN
BT Call Sign (For U.K. Only)
This machine feature lets you use the BT Call Sign subscriber service
which allows you to have at least two separate telephone numbers on one
phone line. Each phone number has its own distinctive ringing pattern, so
you know which phone number is ringing. This is one way you can have
a separate phone number for your machine.
Your machine has a BT Call Sign compatible distinctive ringing
function, allowing you to dedicate a second phone number (on the same
phone line) just for receiving faxes.
You can switch it off temporarily, then turn it back on. When you get a
new fax number, make sure you reset this function.
■ To have your external TAD answer only the main number, the
machine must be in Manual Mode.
■ In FAX mode, the machine will answer all numbers on the phone
line.
Set the BT Call Sign
1 Set the machine to MANUAL mode.
2 Press Menu, 1, 0, 1. The screen displays the current setting of this
feature.
3 Press or to select ON (or OFF).
4 Press Set.
5 Press Stop to exit.
SETUP RECEIVE
Polling
Polling is the process of retrieving faxes from another machine. You can
use your MFC to “poll” other machines, or you can have someone poll
your MFC.
All parties involved in polling need to set up their machines to
accommodate polling. When someone polls your MFC to receive a fax,
they pay for the call; if you poll someone’s fax machine to receive a fax,
you pay for the call. (See “Setup for Polling Transmit” in chap. 6.)
Some machines do not respond to the polling function.
Secure Polling
Secure Polling is a way to keep your documents and others’ from falling
into the wrong hands while the MFC are set up for polling. You can use
Secure Polling only with another Brother fax machine. Your four-digit ID
number must be entered on the fax machine that polls for your
documents.
Setup for Polling Receive
Polling Receive is when you call another fax machine to receive a fax
from it.
1 Press Menu, 1, 2, 7. The screen displays
POLLING:STANDARD
SELECT { } & SET
2 Press or
3 Press Set.
to choose STANDARD.
The screen prompts you to enter the fax number you want to poll,
and then to press Start.
ENTER FAX NO.
ONLINE
THEN PRESS START
ONLINE
4 Enter the fax number you are polling.
5 Press Start. The screen displays DIALLING.
63
64
CHAPTER SEVEN
Setup for Polling Receive with Secure Code
You need to make sure you are using the same ID number as the other
party.
1 Press Menu, 1, 2, 7. The screen displays
POLLING:STANDARD
SELECT { } & SET
2 Press or to choose SECURE.
3 Press Set.
4 Enter a four-digit number.
This is the same as the security code of the fax machine you are
polling.
5 Press Set.
The screen prompts you to enter the fax number you want to poll,
and then to press Start.
ENTER FAX NO.
THEN PRESS START
6 Press Start.
Setup Delayed Polling Receive
You can set your MFC to begin Polling Receive at a later time.
1 Press Menu, 1, 2, 7. The screen displays
POLLING:STANDARD
SELECT { } & SET
2 Press or to choose TIMER.
3 Press Set.
4 The screen prompts you to enter the time you want to begin polling.
SET TIME=21:45
SETUP RECEIVE
5 Enter the time (in 24-hour format) you want to begin polling. For
example, enter 21:45 for 9:45 PM.
6 Press Set. The screen prompts you to enter the fax number you are
polling.
ENTER FAX NO.
ONLINE
THEN PRESS START
ONLINE
7 Enter the fax number (you can use One Touch or Speed Dial, or dial
manually).
8 Press Start. The MFC makes the polling call at the time you entered.
You can set up only one Delayed Polling.
Sequential Polling
Your MFC can request documents from several fax units in a single
operation. You just specify several destinations in Step 5. Afterwards, a
Sequential Polling Report will be printed.
1 Press Menu, 1, 2, 7. The screen displays
POLLING:STANDARD
2 Press or to choose STANDARD, SECURE or TIMER.
3 Press Set when the screen displays the setting you want.
4 If you selected STANDARD, the screen prompts you to enter the fax
number you want to poll, and then to press Start.
ENTER FAX NO.
ONLINE
THEN PRESS START
ONLINE
•
If you selected SECURE, enter a four-digit number and press
Set.
•
If you selected TIMER, enter the time (in 24-hour format) you
want to begin polling and press Set.
5 Specify the destination fax machines, which you wish to poll by
using One Touch, Speed Dial, a Group, Tel-Index or the dial pad.
You must press Broadcast between each location.
65
66
CHAPTER SEVEN
6 Press Start.
ACCEPTED
Your MFC polls each number or group number in turn for a
document.
DIALLING
Setting PC Interface Mode
If you connect your MFC to your PC, you can receive faxes into your
PC. After completing all setup for Multi-Function Link Unimessage Pro
for Fax, you can select PC Interface Mode (ON/OFF) for routing
incoming faxes.
1 Press Menu, 1, 2, 8.
8.PC INTERFACE
2 Press or to select ON or OFF.
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
8
C H A P T E R
E I G H T
Quick-Dial
Numbers and
Dialling Options
Storing Numbers for Easy Dialling
You can set up your MFC to do three types of easy dialling: One Touch,
Speed Dial and Groups for Broadcasting of faxes.
Storing One Touch Dial Numbers
See
“One Touch
Dialling”
in this
chapter
You can store 16 fax/phone numbers that you can dial by pressing one
key. You can also store names with these numbers. Even if you lose
electrical power, numbers stored in memory will not be lost. When you
press a One Touch key, the screen displays the name or number as the
call is dialled.
One Touch Dial keys are not the dial pad keys. They are the 8 keys
(numbers 1-16) located to the left side of the dial pad. One Touch Dial
Numbers 9-16 are accessed by holding down Shift while you press the
appropriate One Touch key.
1 Press Menu, 1, 5, 1.
2 Press the One Touch Dial key where you want to store a number. The
screen displays the location you selected.
3 Enter a number (up to 20 digits).
4 Press Set. The screen prompts you to enter a name for this number.
NAME:
5 Use the dial pad to enter the name (up to 15 characters). You can use
the chart of Entering Text in chap. 5 to help you enter letters —
OR— Go to Step 6 to store the number without a name.
67
68
CHAPTER EIGHT
6 Press Set. The screen prompts you to select the type of number this
is. Use
FAX
TEL
F/T
or
to select the type you want.
a fax number
a telephone (voice) number
both a fax and telephone (voice) number
7 Press Set.
8 Return to Step 2 to store another One Touch Dial number —OR—
Press Stop to exit.
When you dial a One Touch Dial number, the screen displays the name
you have stored, or, if you have not stored a name, the number you have
stored.
Storing Speed Dial Numbers
See
“Speed
Dialling” in
this chapter
You can store Speed Dial numbers, which you dial by pressing only three
keys. There are 100 Speed Dial locations. Even if you lose electrical
power, numbers stored in memory will not be lost.
1 Press Menu, 1, 5, 2. The screen prompts you to enter a location.
SPEED-DIAL? #
2 Use the dial pad to enter a two-digit location (00–99).
3 Press Set. The screen displays your entry, then prompts you to enter
the number you’re storing.
#05:
ENTER & SET
4 Enter the number (up to 20 digits).
5 Press Set. The screen now prompts you to store a name with this
number.
NAME:
6 Use the dial pad to enter the name (up to 15 characters). You can use
the chart of “Entering Text” in chap. 5 to help you enter letters ––
OR–– Go to Step 8 to store the number without a name.
7 Press Set.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS
8 The screen prompts you to select the type of number this is. Use
or
to select the type you want.
FAX
TEL
F/T
a fax number
a telephone (voice) number
both a fax and telephone number
9 Press Set.
10 Return to Step 2 to store another Speed Dial number ––OR–– Press
Stop to exit.
Changing One Touch and Speed Dial
Numbers
If you try to store a One Touch or Speed Dial number in a location where
a number is already stored, the screen displays the current name stored
there, then prompts you to either change it or exit.
1.CHANGE 2.QUIT
1 Press 1 to change the number stored, or press 2 to exit without
making a change.
2 Enter a new number.
■ If you want to erase the number, press Clear when the cursor is
to the far left of the digits.
■ If you want to change a digit, use
or
to position the cursor
under the digit you want to change, then enter it.
3 Follow the directions in Storing One Touch Dial or Speed Dial
Numbers.
Setting Groups for Broadcasting
See
“Storing
One Touch
Dial
Numbers”
and
“Storing
Speed Dial
Numbers”
in this
chapter
Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch Dial key (This is called Broadcasting.).
First, you’ll need to store each fax number as a One Touch or Speed Dial
number. Then, you can combine them into a Group. Each Group uses up
a One Touch Dial key. Finally, you can have up to 6 small Groups, or
you can assign up to 115 numbers to one large Group.
69
70
CHAPTER EIGHT
1 Press Menu, 1, 5, 3. The screen displays
SELECT ONE-TOUCH
2 Select a One Touch Dial key where you wish to store the number.
(For example, press One Touch Dial key 02 to use as a Group.)
SETUP GROUP:GO
ENTER & SET
3 Use the dial pad to enter the Group Number (for example, press 1 for
Group 1).
4 Press Set. To include One Touch or Speed Dial numbers in the
Group, enter them as if you were dialling. For example, for One
Touch Dial key 05, press One Touch Dial key 05. For Speed Dial
location 09, press Speed Dial, then press 0, 9 on the dial pad. The
LCD shows 05, #09.
G01:*05#09_
5 Press Set. The screen prompts you to enter a name.
NAME:
ENTER & SET
6 Use the dial pad and the chart of “Entering Text” in chap. 5 to enter a
name for the group (for example, NEW CLIENTS).
7 Press Set.
8 Press Stop to exit.
You can print a list of all One Touch and Speed Dial numbers. Group
numbers will be marked in the column of “GROUP”. See chap. 10,
“Printing Reports”.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Dialling Options
When you dial an auto dial number, the screen displays the name you’ve
stored, or, if you haven’t stored a name, the fax number you’ve stored.
Searching the Telephone Index
You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically.
1 Insert the document(s) in the feeder, or on the scanner glass.
2 Press Tel-Index, then enter the first letter of the name you’re looking
for.
3 Press or to search the memory.
4 When the screen displays the name you want to call, press Start to
begin dialling.
One Touch Dialling
1 Insert the document(s) in the feeder, or on the scanner glass.
2 Press the One Touch key of the location you want to call.
3 Press Start.
If you try to use a One Touch or Speed Dial location with no number
stored in it, you hear a warning sound, and screen displays NOT
ASSIGNED. The display returns to normal after 2 seconds.
Speed Dialling
1 Insert the document(s) in the feeder, or on the scanner glass.
2 Press Speed Dial, then press the two-digit Speed Dial number.
3 Press Start.
Pause
Press Redial/Pause to insert a pause between digits to be dialled.
If your MFC is connected to a PABX, you may need to insert an
additional number prefix (e.g. “9”) and a “pause” before each fax or
telephone number to gain access to the outside line. When you press
Redial/Pause, a dash “-” will appear on the display. By storing a pause,
you can create a delay of 3.5 seconds.
71
72
CHAPTER EIGHT
Fax Redial
If you’re sending a fax manually and the line is busy, you can retry the
number by pressing Redial/Pause.
1 Press Redial/Pause.
2 Press Start.
If you’re sending a fax automatically (Using the ADF) and the line is
busy, the machine will redial automatically up to 4 times at 2 minute
intervals.
Chain Dialling
You can store very long dialling sequences by dividing them and setting
them up as One Touch and Speed Dial numbers. Then while dialling, you
can combine two or more One Touch and/or Speed Dial numbers and
even include manual dialling using the dial pad. You can use these
numbers in any combination. The combined number will be dialled, in
the order you entered it, as soon as you press Start.
For example:
You store “555” on One Touch Dial key 01 and “7000” on One Touch
Dial key 02. If you press One Touch 01, 02 and Start, you can dial
“555 7000”. To temporarily change a number, you can substitute part of
the number with manual dialling using the dial pad. So, if you press One
Touch 01 and press 7001 using the dial pad, you can dial “555 7001”.
Using access codes is easy. Sometimes you may want to choose from the
among several long distance carriers when you make a call; rates may
vary depending upon the time and destination. To take advantage of low
rates, you can store the access codes or long-distance carriers as One
Touch and Speed Dial numbers.
Broadcasting
Broadcasting is automatically sending the same fax message to multiple
fax numbers. Using the Broadcast key, you can include up to 16 One
Touch locations, up to 100 Speed Dial locations, and up to 50 manually
dialled numbers (maximum of 166 locations if you did not use up any
locations for Groups, access codes or credit card numbers). However,
available memory will vary with the types of jobs in memory and
numbers of locations used for broadcasting. If you broadcast to more
than the maximum locations available, you will not be able to setup
transmissions using dual access and the timer.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS
The easiest way to broadcast is to first combine frequently used One
Touch and Speed Dial numbers as a Group, which uses up a One Touch
Key. (Remember, you can have up to six Groups and Quick-Dial
numbers can be included in more than one Group). Then by pressing
Broadcast between each location, you can include One Touch, Speed
Dial, Groups, and manual dialling (using the dial pad) in the same
broadcast. Use the Tel-index to help you choose the numbers easily.
After the broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.
See
“Setting
Groups for
Broadcasting”
in this
chapter
1 Insert the document into the feeder or on the scanner glass.
2 Enter a number using One Touch, Speed Dial, Group number, Telindex or the dial pad.
Example: Group number
3 Press Broadcast. You will be prompted to press the next number.
4 Enter the next number.
Example: Speed Dial
5 Press Broadcast.
6 Enter the next fax number.
Example: Manual dialling, using the dial pad.
7 Press Start.
Your MFC will read the documents into memory and then start sending
faxes to all the numbers you entered.
■ To stop the broadcasting in progress, press Stop. The display asks if
you want to cancel all locations or just the location that is being sent
to.
■ Enter the long dialling sequence numbers as you normally would, but
keep in mind that each key counts as one location, so the number of
locations you can call becomes limited.
■ If the line is busy or a connection could not be made while
broadcasting, the MFC will redial the number automatically.
■ If the memory is full, press Stop to abort the job or press Start to
send the portion that is in the memory (if more than one page has
been scanned).
73
74
CHAPTER EIGHT
9
C H A P T E R
N I N E
Remote Fax
Options
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages
from another location, using Fax Forwarding or Remote Retrieval
functions. The screen will indicate when you have a fax stored in
memory.
1 Press Menu, 1, 7, 2.
The screen prompts you to choose a fax setting.
FAX STORAGE:OFF
SELECT { } & SET
2 Press or to select ON (or OFF).
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
If there are faxes in memory when you turn the Fax Storage OFF, the
screen prompts you to erase any faxes in memory.
ERASE ALL DOC?
1.YES 2.NO
See
“Printing a
Fax from
Memory”
chap. 7
If you press 1, all fax data is erased and Fax Storage is turned OFF. If the
fax data in the memory has not been printed, it will be printed first and
then erased. If you press 2, data is not erased, and Fax Storage remains
ON.
75
76
CHAPTER NINE
Fax Forwarding
You cannot use Fax Forwarding when “Fax Storage” is set to OFF.
Programming a Fax Forwarding Number
See
“Changing
the Fax
Forwarding
Number”
in this
chapter
When Fax Forwarding is set to ON and your fax machine has finished
receiving a fax in memory, it dials the fax number you’ve programmed,
and forwards the fax message.
1 Press Menu, 1, 7, 1.
2 Press or to select ON (or OFF).
FAX FWD:ON
3 Press Set. The screen prompts you to enter the number of the fax
machine where faxes will be forwarded.
FWD#:
ENTER & SET
4 Enter the forwarding number (up to 20 digits).
5 Press Set.
6 Press Stop to exit.
You can also dial into your machine from a remote location to switch this
feature on, or to change the number you want your faxes forwarding to.
Changing the Remote Access Code
Enter your Remote Access Code when the fax machine picks up your
call, so you can access features remotely. The access code is preset to
1 5 9 , but you can change this.
1 Press Menu, 1, 7, 3.
REMOTE FAX OPTIONS
2 Enter a three-digit number from 000 to 998. The cannot be
changed. Do not use the same digits that appear in your Remote
Activation Code.
3 Press Set.
4 Press Stop to exit.
Remote Retrieval
Using Your Remote Access Code
To listen to your voice messages, you can call from any touch tone
phone. To receive faxes at your location, you must call from a fax
machine using touch tone. For convenience, you can retrieve faxes from
a touch tone phone by having them sent to a fax machine. For example,
if your hotel room does not have a fax machine, you can enter the
number of the fax machine at the hotel’s Front Desk.
1 Dial your fax number from a touch tone phone.
2 When your fax machine answers and beeps, immediately enter your
Remote Access Code (The factory setting is 159 ).
3 The fax machine signals the kinds of messages received:
1 long beep––Fax message(s)
No long beep––No messages
4 The fax machine prompts you with two short beeps to enter a
command. If you wait longer than 30 seconds to enter a command,
the machine hangs up. If you enter an invalid command, the machine
beeps three times.
5 Press 9 0 to reset the machine when you finish.
6 Hang up.
If your fax machine is set to Manual Mode, you can access your machine
remotely by phoning it and letting it ring for about 100 seconds. Your fax
machine will answer the phone after about 100 seconds of ringing, and
you then have 30 seconds to enter your Remote Access Code.
Remote Commands
Follow the commands below to access features remotely. When you call
the fax machine and enter your Remote Access Code (The factory setting
is 159 ), the system will signal you with two short beeps to enter a
remote control command.
77
78
CHAPTER NINE
Change Fax Forwarding Setting
Press 9 5
then to
Turn Fax Forwarding OFF––Press 1.
Turn Fax Forwarding ON––Press 2.
Program Fax Forward Number––Press 4. Automatically, the machine
will turn Fax Forwarding ON.
Turn Fax Storage ON––Press 6.
Turn Fax Storage OFF––Press 7. (This is only possible if there are no
faxes stored in the memory, or if all faxes have been erased using
Remote Control 9 6 3).
Retrieve a Fax
Press 9 6
then to
Print a Memory Status List––Press 1, then enter the number of remote
fax machine and the # #, After the beep, hang up and wait.
Retrieve all faxes––Press 2, then enter the number of remote fax
machine and the # #, After the beep, hang up and wait.
Erase all fax messages––Press 3. If the data stored in the memory has
not been printed before, it will be printed first and then erased.
Check the Receiving Status
Press 9 7
then for
Fax messages––Press 1.
1 long beep––Received messages.
3 short beeps––No messages.
Change Answer Mode
Press 9 8
then for
EXT.TEL/TAD––Press 1.
Fax––Press 2.
Exit Remote Operation
Press 9 0
REMOTE FAX OPTIONS
Retrieving the Memory Status List
You can retrieve the Memory Status List from a remote fax machine to
see if you have any fax messages.
1 Dial your fax machine’s number.
2 When you hear the beep, immediately enter your Remote Access
Code (The factory setting is 1 5 9 ).
3 When you hear two short beeps, use the dial pad to press 9 6 1.
4 Using the dial pad, enter the number (up to 20 digits) of the remote
fax machine where you want the Memory Status List forwarded, and
then press # #.
You cannot use
pause, press #.
and # as dial numbers. However, if you want to store a
5 After you hear your fax machine beep, hang up and wait.
Your fax machine calls the remote fax machine. Your fax machine
then sends the Memory Status List to the fax machine that you are
calling from.
Retrieving Fax Messages
1 Dial your fax machine’s number.
2 When you hear the beep, immediately enter your Remote Access
Code (The factory setting is 1 5 9 ).
3 As soon as you hear two short beeps, use the dial pad to press 9 6 2.
4 Using the dial pad, enter the number (up to 20 digits) of the remote
fax machine where you want your fax messages forwarded, and then
press # #.
You cannot use
pause, press #.
and # as dial numbers. However, if you want to store a
5 After you hear your fax machine beep, hang up and wait.
Your fax machine then calls the number of the remote machine that
you have just entered, and that machine prints your fax messages.
79
80
CHAPTER NINE
Changing the Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
1 Dial your fax machine’s number.
2 When you hear the beep, immediately enter your Remote Access
Code (The factory setting is 1 5 9 ).
3 When you hear two short beeps, use the dial pad to press 9 5 4.
4 Enter the new number of the remote fax machine (up to 20 digits)
where you want your fax messages forwarded, and then press # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, press #. Also, if your fax machine is connected to a PABX, you
can press # first before the fax machine’s number. The # works as well as
R key.
5 To retrieve the Memory Status List, when you hear two short beeps,
use the dial pad to press 9 6 1.
6 Use the dial pad to enter the number of the remote fax machine (up
to 20 digits), and then press # #.
7 After you hear your fax machine beep, hang up and wait.
Your fax machine calls the remote fax machine. Your fax machine
then sends the Memory Status List showing the new forwarding
number to the fax machine that you are calling from.
8 Check the forwarding number.
If the forwarding number is incorrect, return to Step 1 to reset it.
81
10
C H A P T E R
T E N
Printing
Reports
MFC Settings and Journal
You can print the following lists and reports:
1.XMIT REPORT
Choose if Transmission Verification
Report is printed after all Faxes are
sent.
2.JOURNAL
Journal lists information about the
last 50 incoming and outgoing
faxes. TX means Transmit; RX
means Receive.
3.QUICK-DIAL
Lists names and numbers stored in
One Touch and Speed Dial memory,
in numerical order.
4.TEL. INDEX
Quick-Dial list (above),
alphabetically.
5.SYSTEM SETUP
Lists settings for INITIAL SETUP,
SETUP RECEIVE, SETUP
SEND, PRINT REPORT,
REMOTE FAX OPT and
MISCELLANEOUS.
6.MEMORY STATUS
Lists summary information and
amount of occupied memory.
To Print a Report
1 Press Menu, 1, 6.
2 Enter the number (see list above) of the report you want to print. For
example, press 4 to print the TEL. INDEX.
3 Press Start.
4 Press Stop to exit.
82
CHAPTER TEN
Transmission Verification (Xmit) Report
You can use the Xmit Report as confirmation that you sent a fax. This
report lists the name or fax number of the receiving party, the time and
date of transmission, and if the transmission was successful.
When the feature is OFF, the report is printed automatically only if
there’s an error during transmission. If the report indicates ERROR, send
the document again. If the report indicates you should check the
readability of certain pages, resend those pages.
When the feature is ON, the report is printed with every fax you send.
1
2
3
4
Press Menu, 1, 6, 1.
Press
or
to select ON or OFF.
Press Set.
Press Stop to exit.
When the MFC is idle, you can print the Transmission Verification
Report by pressing Verify when you wish to confirm the last
transmission was successful or not.
Journal Period
You can set the MFC to print activity reports at specific intervals (1, 3, 6,
12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print
the report by following the steps in the previous section.
1 Press Menu, 1, 6, 2.
2 Press or to display
JOURNAL PERIOD
3 Press Set.
4 Press or
to choose your setting. If you choose 7 days, the
screen prompts you to choose a day at which to begin the 7-day
countdown.
5 When the screen displays the setting you want, press Set.
6 Enter the time to begin printing, in 24-hour format. (For example,
enter 19:45 for 7:45 PM).
7 Press Set.
8 Press Stop to exit.
11
C H A P T E R
E L E V E N
Copy
Operations
Your Multi-Function Centre allows you to make high-quality
photocopies and transparencies. Copies can be in black and white, one
colour, or full colour. Always make sure you have paper in the cassette
before making copies. Do not pull on the paper while copying is in
progress.
This function is available for A4 size paper only. For other sizes of paper,
this function does not work.
Basic Copy Operations
Copying One Page
1 Insert the document in the feeder, or on the scanner glass.
2 Press Mono Copy or Colour Copy to copy.
3 Press Mono Copy or Colour Copy again. (Make sure it’s the same
key you pressed in Step 2.) The screen displays
COPYING
ONLINE
P.01
4 To stop, press Stop to release the original document.
83
84
CHAPTER ELEVEN
Making Multiple Copies (Using the ADF)
See
“Memory
Full
Message”
in this
chapter
You can make multiple copies using the document feeder. When you use
Mono Copy or Colour Copy, you can choose whether the copies will
be STACKED (all copies of page 1, then all copies of page 2, etc.) or
SORTED (collated).
1 Place the document face up in the feeder.
2 Press Mono Copy or Colour Copy.
3 Using the dial pad, enter the number of copies you want (up to 99)
and press Set.
For example, press 3, 8 for 38 copies.
4 Press
or
to select SORT (or STACK) and press Set.
MULTI COPY:STACK
ONLINE
MULTI COPY:SORT
ONLINE
If you get a MEMORY FULL message, you may be able to make
multiple copies if you first print incoming faxes in memory and restore
the memory to 100%.
Multiple Copies (Using the Scanner Glass)
You can make multiple copies using the scanner glass. When you use
Mono Copy or Colour Copy, you can choose whether the copies will
be STACKED (all copies of page 1, then all copies of page 2, etc.) or
SORTED (collated).
1 Lift the document cover.
2 Place the document on the scanner glass.
3 Press Mono Copy or Colour Copy.
C O P Y O P E R AT I O N S
4 Using the dial pad, enter the number of copies you want (up to 99)
and press Set.
For example, press 3, 8 for 38 copies.
White Film
Document
Cover
Scanner
Glass
5 Press
or
to select STACK and press Set. The MFC begins
or
to select SORT and press Set, then go to Step 6.
copying.
—OR—
Press
MULTI COPY:STACK
ONLINE
MULTI COPY:SORT
ONLINE
6 Place the next page to be copied on the scanner glass and press Set.
SET:NEXT SCAN
ONLINE
COPY:TO END
ONLINE
7 Press Mono Copy or Colour Copy again.
(You must press the same key you pressed in Step 2.)
If you get a MEMORY FULL message, you may be able to make
multiple copies if you first print incoming faxes in memory and restore
the memory to 100%.
85
86
CHAPTER ELEVEN
Making Enlarged or Reduced Copies
(Temporary Setting)
1 Insert the document in the feeder, or on the scanner glass.
2 Press Enlarge/Reduce. The screen displays
ELG/RDC:100%
ONLINE
SELECT { } & SET
ONLINE
3 Press
or
to choose an enlargement or reduction ratio and press
Set.
You can reduce to 93%, 87%, 75%, 50%, or 25% of the original
size
—OR—
You can enlarge to 120%, 125%, 150%, 200%, or 400%
—OR—
You can select MANUAL and press Set, then use the dial pad to
enter an enlargement or reduction ratio between 25% and 400%. For
example, press 5, 3 to enter 53%.
4 Press Mono Copy or Colour Copy.
5 Using the dial pad, enter the number of copies and press Set.
—OR—
Keep the default (01).
6 For multiple copies you can select SORT (or STACK) by pressing
.
(Only for multiple copies)
7 Press Set.
Copy Quality – Temporary Settings
You can quickly improve the copy quality by using the Copy Quality,
Paper Type and Brightness keys. These settings are temporary, and
the MFC returns to its default settings when you finish copying. You
might want to try different combinations of settings to see which best
suits your needs.
C O P Y O P E R AT I O N S
Using the Copy Quality Key
The Copy Quality key changes the settings for quality (NORMAL,
HIGH, PHOTO or DRAFT).
DRAFT:
Fast copy speed and lowest ink consumption. Use DRAFT
to save time (documents to be proof-read, large documents,
or many copies).
NORMAL: Recommended mode for ordinary printouts. Good copy
quality with adequate copy speed.
HIGH:
Better copy quality than NORMAL and faster copy speed
than PHOTO.
PHOTO:
Use this mode to copy precise images such as photographs.
PHOTO uses the highest resolution and slowest speed.
1 Place the document in the feeder, or on the scanner glass.
2 Press Copy Quality. The screen displays the default setting, for
example:
QUALITY:HIGH
ONLINE
SELECT { } & SET
ONLINE
3 Press
or
to select copy quality resolution.
QUALITY:NORMAL
QUALITY:HIGH
QUALITY:PHOTO
QUALITY:DRAFT
4 When the screen displays your selection, press Set.
Using the Paper Type Key
If you use premium paper, the copy quality is improved. You can choose
PLAIN, INK JET, GLOSSY, and TRNSPRNCY. For best results, we
recommend using Brother Special paper.
1 Insert the document in the feeder, or on the scanner glass.
2 Press Paper Type. The screen displays the default setting, for
example:
PAPER:PLAIN
ONLINE
SELECT { } & SET
ONLINE
87
88
CHAPTER ELEVEN
3 Press
or
to select a paper type.
PAPER:PLAIN
PAPER:INK JET
PAPER:GLOSSY
PAPER:TRNSPRNCY
If you are using Brother coated paper for 360 dpi (BP36CA) or 720 dpi
(BP72CA) or if you are using non-Brother ink jet paper, select INK JET.
4 Press Set. If you did not select INK JET, skip to Step 6.
5 If you selected INK JET, press or to select 360DPI
(Brother 360 x 360), 720DPI (Brother 720 x 720) or OTHER
(non-Brother ink jet) paper type.
6 Press Set.
Using the Brightness Key
You can choose the brightness setting before making a copy.
1 Insert the document in the feeder, or on the scanner glass.
2 Press Brightness.
3 Press to make a darker copy.
—OR—
Press
to make a lighter copy.
4 Press Set when the screen displays your setting.
Copy Quality – Default Settings
Changing Default Settings
Press Menu, 3 to change default settings for Copy mode. These settings
will remain until you change them again by pressing Menu. Adjust the
colours using the Colour Adjustment, Brightness, and Contrast settings.
By pressing a number, you can adjust copy settings as shown in the
or
to move through the selections for each
following chart. Press
setting. Press Set to save your selection. Press Stop to exit —OR—
to select the next setting you want to change.
Press
C O P Y O P E R AT I O N S
FACTORY DEFAULT SETTINGS
1. PAPER TYPE
2. QUALITY
3. COLOUR ADJUST
4. BRIGHTNESS
5. CONTRAST
6. ONE COLOUR
: PLAIN
: HIGH
: R:–
: G:–
: B:–
:–
:–
: OFF = Black
+
+
+
+
+
Press Menu and 3.
1.PAPER TYPE
2.QUALITY
PAPER:PLAIN
PAPER:INK JET
INK JET:360DPI
PAPER:GLOSSY
INK JET:720DPI
PAPER:TRNSPRNCY
INK JET:OTHER
QUALITY:HIGH
QUALITY:NORMAL
QUALITY:DRAFT
QUALITY:PHOTO
3.COLOUR ADJUST
COLOUR:RED
R: –
+
COLOUR:GREEN
G: –
+
COLOUR:BLUE
B: –
+
4.BRIGHTNESS
–
+
5.CONTRAST
–
+
6.ONE COLOUR
COLOUR:OFF
COLOUR:RED
COLOUR:GREEN
COLOUR:BLUE
COLOUR:CYAN
COLOUR:MAGENTA
COLOUR:YELLOW
: is factory default
89
90
CHAPTER ELEVEN
Select Paper Type
1 Press Menu, 3, 1. The screen displays
1.PAPER TYPE
2 Press Set.
3 Press or
to select your paper setting.
PAPER:PLAIN
PAPER:INK JET
PAPER:GLOSSY
PAPER:TRNSPRNCY
4 Press Set when the screen displays your selection.
If you use Brother coated paper for 360 dpi (BP36CA) or 720 dpi
(BP72CA), select INK JET, then select 360DPI or 720DPI. If you use
non-Brother ink jet paper, select INK JET, then select OTHER. If you
did not select INK JET, skip to Step 7. (For information on ordering
Brother paper, see the page before the Table of Contents.)
5 Press or to select 360DPI, 720DPI, or OTHER.
6 Press Set.
7 Press Stop to exit.
The MFC ejects paper onto the top of the paper cassette cover with the
printed side face up. When you use transparencies, remove each sheet
immediately, to prevent a paper jam or curled sheets.
C O P Y O P E R AT I O N S
Select Copy Quality
1 Press Menu, 3, 2.
2 Press or to select copy quality.
QUALITY:HIGH
QUALITY:NORMAL
QUALITY:DRAFT
QUALITY:PHOTO
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
This feature is available only for colour copying.
Colour Adjustment
1 Press Menu, 3, 3.
2 Press or to select RED, GREEN, or BLUE.
3 Press Set.
Light
Dark
R: –
+
G: –
+
B: –
+
4 Press or to adjust the degree of colour.
5 Press Set.
6 Return to Step 2 to select the next colour —OR—
Press Stop to exit.
91
92
CHAPTER ELEVEN
Copy Brightness
You can choose the brightness setting before making a copy.
1 Press Menu, 3, 4.
2 Press to make a darker copy.
—OR—
Press
to make a lighter copy.
3 Press Set when the screen displays your setting.
Press Stop to exit.
Copy Contrast
You can choose the contrast setting for a copy. Greater contrast can help
an image look sharper and more vivid. This feature is available only for
colour copying.
1 Press Menu, 3, 5.
2 Press to decrease contrast
—OR—
Press
to increase contrast.
3 When the screen displays your setting, press Set.
4 Press Stop to exit.
Selecting a Single Colour (One Colour)
For black and white originals, you can select a single colour, instead of
black, as the default to be used when you press Mono Copy. OFF is the
setting for Black.
1 Press Menu, 3, 6.
2 Press or to select a copy colour: The options are OFF, RED,
GREEN, BLUE, CYAN, MAGENTA, and YELLOW.
3 When the screen displays your selection, press Set.
4 Press Stop to exit.
C O P Y O P E R AT I O N S
Memory Full Message
If the memory becomes full while you’re making copies, the screen
displays
MEMORY FULL P.01
ONLINE
followed by
COPY TO COPY
ONLINE
STOP TO ABORT
ONLINE
If you were scanning the first page of your document, press Stop to
cancel the job and restart to make a single copy. If you were scanning a
subsequent page, press Mono Copy or Colour Copy to print the pages
already scanned —OR— Press Stop to cancel.
You’ll need to clear some fax messages to make some additional memory
available before you can continue.
To gain extra memory, you can turn off Fax Storage (see chapter 9) —
OR— Print fax messages in memory (see chapter 7).
93
94
CHAPTER ELEVEN
Legal Limitations
Colour reproductions of certain documents are illegal and may result in
either criminal or civil liability. This Notice is intended to be a guide
rather than a complete listing of every possible prohibition. In case of
doubt we suggest that you consult with the legal authorities in your
individual country as to the legality of any particular questionable
documents.
The following are examples of documents which should not be copied:
Paper money.
Bonds or other certificates of indebtedness.
Certificates of Deposit.
Armed Forces Service or Draft papers.
Passports.
Postage stamps (cancelled or uncancelled).
Immigration papers.
Welfare documents.
Cheques or Drafts drawn by Governmental Agencies.
Identification Documents, badges or insignias.
Licences and Certificates of Title to motor vehicles.
Copyrighted works cannot be copied: however, sections of a copyrighted
work can be copied for “personal use”. Multiple copies would indicate
improper use.
Works of art should be considered the equivalent of copyrighted works.
12
C H A P T E R
T W E L V E
Walk-Up
Video Printing
Walk-Up Video Printing lets you use your MFC, connected to your
camcorder, digital camera, video game, or VCR, to view a video on the
attached equipment. The video signal and the output you create are PAL.
This is not compatible with any other standard.
Getting Started
With no documents in the feeder, plug the cable from your video
camera’s Video Out jack into the MFC’s RCA pin jack. Play the video.
Some camcorders, digital cameras, video games or VCRs do not
correctly conform with PAL standards. On these machine you might not
be able to capture video signals correctly.
This function is available for A4 size paper only. For other sizes of paper,
this function does not work.
95
96
CHAPTER
T W E LV E
Auto Switch
Whenever you connect video equipment to the MFC and turn the video
signal on, the MFC Paper Type and Copy Quality keys automatically
switch to video printing mode
and the screen displays
VIDEO:PRESS COPY
CAPTURE READY
As soon as you turn off the video equipment or disconnect it, the MFC
returns to normal copy mode for Paper Type and Copy Quality.
The Auto Switch will not work if you have too much in memory.
Colour Video Printing
1 With no documents in the feeder, plug the cable from your video
camera’s Video Out jack into the MFC’s RCA pin jack.
2 Play the video. When the MFC begins receiving the video signals,
the MFC screen displays
VIDEO:PRESS COPY
CAPTURE READY
3 Press Colour Copy when you see the picture you want to capture
and print.
4 Using the dial pad, enter the number of copies you want (up to 99).
5 Press Colour Copy.
If the MFC is not receiving video signals, Colour Copy will not work.
However, if a document is in the feeder, the MFC will print a colour copy
of the document.
WA L K - U P V I D E O P R I N T I N G
Black & White Video Printing
For Black and white video printing, follow the steps for Colour Video
Printing, using Mono Copy instead of Colour Copy.
Video Print Quality – Temporary
Settings
You can quickly improve the copy quality of video printouts by using the
Copy Quality, Paper Type and Brightness keys. These settings are
temporary, and the MFC returns to its default settings when you finish
printing. You might want to try different combinations of settings to see
which best suits your needs.
Using the Copy Quality Key
Your MFC allows you to customize the quality of your video copies by
letting you select the video print quality and paper type. You might want
to try different combinations of settings to see which best suits your
needs. The settings are temporary.
1 Make sure there is no document in the feeder. Plug the cable from
your video camera’s Out jack into the MFC’s RCA pin jack.
2 Press Copy Quality. The screen displays the current setting, for
example:
QUALITY:HIGH
ONLINE
3 Use
or
to select copy quality.
QUALITY:NORMAL
QUALITY:HIGH
If there is too much in memory, the print quality will be reduced.
4 When the screen displays your selection, press Set. The screen
displays a video type setting, for example:
VIDEO:MOVING
ONLINE
97
98
CHAPTER
T W E LV E
5 Press
or
to select the video type.
VIDEO:MOVING
VIDEO:STILL
6 When the screen displays your selection, press Set.
7 Press Mono Copy or Colour Copy to begin printing.
Using the Paper Type Key
If you use premium paper, video print quality is improved.
1 With no documents in the feeder, plug the cable from your video
camera’s Out jack into the MFC’s RCA pin jack.
2 Press Paper Type. The screen displays the current setting, for
example:
PAPER:PLAIN
ONLINE
SELECT { } & SET
ONLINE
3 Press
or
to select paper type and press Set.
PAPER:PLAIN
PAPER:INK JET
PAPER:GLOSSY
PAPER:TRNSPRNCY
If you are using Brother coated paper for 360 dpi (BP36CL) or 720
dpi (BP72CL), select INK JET, then select 360DPI or 720DPI. If
you are using non-Brother ink jet paper, select OTHER.
4 Press Mono Copy or Colour Copy to begin printing.
Using the Brightness Key
You can choose the brightness setting before making a video copy.
1 With no documents in the feeder, plug the cable from your video
camera’s Out jack into the MFC’s RCA pin jack.
2 Press Brightness.
3 Press to make a darker copy.
—OR—
Press
to make a lighter copy.
4 Press Set when the screen displays your setting.
WA L K - U P V I D E O P R I N T I N G
Changing Default Settings
Press Menu and 4 to change default settings for video printing.
DEFAULT SETTINGS
1. PAPER TYPE
2. QUALITY
3. VIDEO TYPE
4. PRINT SIZE
5. COLOUR ADJUST
6. BRIGHTNESS
PLAIN
HIGH
MOVING
(14.6 x 10.8)
R:–
G:–
B:–
–
+
+
+
+
By pressing Menu, 4 and a number, you can adjust video printing
or
to move through
settings as shown in the following chart. Press
the selection for each setting. Press Set to save your selection.
Press Menu and 4.
1.PAPER TYPE
2.QUALITY
PAPER:PLAIN
PAPER:INK JET
INK JET:360DPI
PAPER:GLOSSY
INK JET:720DPI
PAPER:TRNSPRNCY
INK JET:OTHER
QUALITY:HIGH
QUALITY:NORMAL
3.VIDEO TYPE
VIDEO:MOVING
VIDEO:STILL
4.PRINT SIZE
SIZE:(14.6X10.8)
SIZE:(10X7.6)
SIZE:6X(10X7.6)
5.COLOUR ADJUST
6.BRIGHTNESS
COLOUR:RED
R: –
+
COLOUR:GREEN
G: –
+
COLOUR:BLUE
B: –
+
–
+
is factory default
99
100
CHAPTER
T W E LV E
Setting Paper Type
1 Press Menu, 4, 1.
2 The screen displays
PAPER:PLAIN
PAPER:INK JET
PAPER:GLOSSY
PAPER:TRNSPRNCY
3 Press
or
to select a paper type.
If you are using Brother coated paper for 360 dpi (BP36CA) or 720
dpi (BP72CA), select INK JET, then select 360DPI or 720DPI (in
Step 4).
If you are using non-Brother ink jet paper, select OTHER (in Step
4).
4 When the screen displays your selection, press Set.
5 Press Stop to exit.
Setting Video Printing Quality
1 Press Menu, 4, 2.
The screen displays 2. QUALITY.
2 Press
or
to select a quality.
QUALITY:NORMAL
QUALITY:HIGH
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
Setting Video Type
Before you turn on the video signal, you must set the MFC to receive
either a moving or a still image. You can watch the video play on the
video camera and press Mono Copy or Colour Copy when you see
the frame you want to print.
1 Press Menu, 4, 3. The screen displays
3.VIDEO TYPE
101
WA L K - U P V I D E O P R I N T I N G
2 Press
or
to select video type.
VIDEO:STILL
VIDEO:MOVING
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
NOTE: You can press Clear in Steps 2 and 3 return to the previous step.
If you don’t have enough memory to process the selected video image,
the print quality may be poor even for a still frame.
Setting Print Size
1 Press Menu, 4, 4.
2 Press or to select print size:
SIZE: (14.6 X 10.8)
SIZE: (10 X 7.6)
SIZE: 6 X (10 X 7.6)
3 Press Set when the screen displays your selection.
4 Press Stop to exit.
Printed Position
① 14.6cm x 10.8cm
(5.75" x 4.25")
➁ 10cm x 7.6cm
➂ 6 x 10cm x 7.6cm
(4" x 3")
(6 x 4" x 3")
7.6cm
10.8cm
10cm
14.6cm
7.6cm
10cm
102
CHAPTER
T W E LV E
Video Printing Colour Adjustment
1 Press Menu, 4, 5.
2 Press or to select RED, GREEN, or BLUE.
3 Press Set.
Light
Dark
R: –
+
G: –
+
B: –
+
4 Press or to adjust the degree of colour.
5 Press Set.
6 Return to Step 2 to select the next colour —OR—
Press Stop to exit.
Video Printing Brightness
You can choose the brightness setting before making a copy.
1 Press Menu, 4, 6.
2 Press to make a darker copy.
—OR—
Press
to make a lighter copy.
3 Press Set when the screen displays your setting.
4 Press Stop to exit.
WA L K - U P V I D E O P R I N T I N G
Video Capture to PC
Video Capture is the process of isolating a single frame (or picture) from
media played on video equipment (such as a video camera or VCR) and
then converting that frame into an image file on your PC. Once the frame
is an image file, it can be saved, printed, faxed, and inserted into other
files.
Connecting Your Video Equipment
Before you can begin to capture a video frame, you must first connect
your video equipment to the MFC.
To connect your video equipment:
1 Connect your video cable into the jack on your video equipment
labelled VIDEO OUT.
2
Connect the RCA male plug on the other end of the video cable into
the RCA female jack on the front of the MFC.
Capturing An Image
You can access Multi-Function Link Pro’s Twain dialogue box from the
Brother MFL Unimessage Pro fax viewer or from any application that is
compatible with Twain scanning devices.
103
104
CHAPTER
T W E LV E
To capture a frame as an image:
1 Connect your video equipment to the MFC.
2
From Brother MFL Unimessage Pro fax viewer, select “Acquire
image” from the File menu.
Multi-Function Link Pro’s Twain dialogue box will appear:
3
In the Multi-Function Link Pro Setup (Twain) dialogue box, click the
Video Capture button.
The Video Capture dialogue box will appear.
WA L K - U P V I D E O P R I N T I N G
4 Select the Source of the video:
• Live Camera
• Tape/VCR
• Laser Disc®
• Digital Camera
5 Select the Type of video:
• Auto-is the most common choice, since the system will determine
the Type for you.
• Moving
• Still
• High Quality
• Pro Quality-is the highest quality.
6 Select the Preview type:
• B & W-Black and White displays approximately four frames per
second.
• Color-displays approximately one frame every two seconds
because colour images contain much more data.
7 Select the Size (dots per inch) of the image file to be created:
• 1280 x 960-is the best quality. The image file will be large and
take more space on your PC.
• 750 x 562
• 640 x 480-is suitable for most images.
• 320 x 240
8 Turn on your video equipment and start running the video.
9 When you see the frame you want to capture, click the Pause button.
The frame will be displayed in the viewer screen section of MultiFunction Link Pro’s Video Capture dialogue box.
10 If you wish to capture the displayed frame, click the OK button, ––
OR–– If you are not satisfied with the frame that is displayed,
resume running the video by clicking the Pause button a second
time.
The video will resume running.
11 Click the Quit button to exit the Video Capture dialogue box.
105
106
CHAPTER
T W E LV E
13
C H A P T E R
T H I R T E E N
Using MFC
as a Printer
Features
The Multi-Function Centre offers you many features you will find in a
high quality ink jet printer.
Fast Printing Speed—Using Draft mode, you can print 4 pages per
minute in full colour.
Brilliant 4-Colour Output at 360 dpi—Printing at 360 dpi resolution
on special coated paper or glossy paper gives you normal resolution
output.
Brilliant 4-Colour Output at 720 dpi—Printing at 720 dpi resolution
on special coated paper or glossy paper gives you high resolution output.
Brilliant 4-Colour Output at 1440 dpi—Printing at 1440 dpi
resolution on special coated paper or glossy paper gives you highest
resolution output.
Low Running Cost—Whenever you run out of a particular colour ink,
you will replace only the cartridge that’s empty.
Suitable Uses—You can print from both Windows and DOS operating
systems. When you print from DOS, the MFC uses ESC/P.
Bi-directional Parallel Interface—The parallel interface allows bidirectional (IEEE 1284 compliant) communication with your computer.
107
108
CHAPTER THIRTEEN
Printer Driver
You can change the following printer settings when you print from your
computer:
■ Quality - Speed/Media Setting
■ Colour Correction Control
■ Colour Adjustment
■ Brightness/Contrast Adjustment/Halftone Selection
■ Start Maintenance Program
Choosing the Right Kind of Paper
To achieve high quality printing using your MFC, it’s very important to
select the right kind of paper. Be sure to read “Paper Specifications” in
Chapter 3 in this manual before selecting and purchasing paper for the
MFC.
Multi-Purpose Paper Cassette
The multi-purpose paper cassette can feed plain paper, coated paper,
glossy paper, transparencies, envelopes, and organizer paper (K,L). When
the MFC receives data from your computer, it begins the print process by
loading paper from the multi-purpose paper cassette.
1 Select the print command from your PC.
2 Your PC sends a print command and data to the MFC. The screen
displays the date and time, and RECEIVING DATA.
3 If there are more pages, the MFC begins to print the next page
automatically.
4 When the MFC finishes printing all data, it returns to online status.
You can select paper source, paper size, and orientation in your
application software. If your application software does not support your
custom paper size, select the next larger paper size. Then adjust the print
area by changing the right and left margins in your application software.
USING MFC AS A PRINTER
109
Loading Paper in Multi-Purpose Paper
Cassette
You can use plain paper, coated paper, transparencies, glossy paper,
envelopes and organizer (K, L) in the multi-purpose paper cassette. (See
Paper, Chapter 3 and Loading Paper in the Multi-Purpose Paper
Cassette, Chapter 2 for more information about paper.)
1 Remove the paper cassette (lift and pull out).
2 Remove any paper from the paper cassette, and fan the stack of paper
before loading. Load the paper stack with the print (coated) side face
down. Slide the paper guide. Make sure the paper is stacked below
the maximum paper height line. You can load up to 250 sheets of
75g/m2 plain paper.
3 Close the paper cassette cover and reinstall the cassette.
Adjusting for Thick Paper and Envelopes
If the paper is thicker than 75 g/m2, you must adjust the paper thickness
lever.
1 Press the scanner cover release button and lift up the scanner cover.
Scanner
Cover
Scanner Cover
Release Button
110
CHAPTER THIRTEEN
2 Move the purple paper thickness adjustment lever down. (When you
print on regular paper, keep the lever up.)
UP
(For regular paper)
Paper
Adjustment
Lever
3 Close the scanner cover.
DOWN
(For thick paper)
Manual Feed Slot
You can feed one sheet at a time into the Manual Feed Slot. Paper loaded
in the Manual Feed Slot is printed first, even when there is paper in the
multi-purpose paper cassette.
If you want to print more than one page using the Manual Feed Slot, on
your PC, in the printer driver Properties Paper tab, select “manual feed”.
1 Place the paper on top of the paper cassette with the print side face
down.
2 Align the paper against the right paper guide and slide it into the
manual feed slot.
Manual
Feed Slot
Right Paper Guide
If you do not insert paper in the manual feed slot, the MFC will print
from the cassette.
USING MFC AS A PRINTER
Setup for Envelopes
You can use the manual feed slot to print one envelope at a time.
1
2
3
4
5
Select the paper size setting in the printer driver Properties window.
Press the scanner cover release button, then lift the scanner cover.
Move the purple paper thickness adjustment lever down.
Close the scanner cover.
Place an envelope on top of the paper cassette, with the print side
face down.
Manual
Feed Slot
Right Paper Guide
6 Align the envelope against the right paper guide and slide it into the
manual feed slot.
7 From your PC application, tell the MFC to begin printing. On
completion, you can place another envelope in the manual feed slot.
Simultaneous Printing/Fax
Your MFC can print data from your computer while sending or receiving
a fax, or while scanning information into the computer. However, when
the MFC is copying or receiving a fax on paper, it pauses the PC printing
operation, and resumes when copying or fax receiving is complete. Fax
sending will continue during PC printing.
111
112
CHAPTER THIRTEEN
Printer Operation Keys
On/Off Line Key
This key toggles the MFC’s Online and Offline print status, which
appears on the display. If you press this key while printing, the MFC
immediately stops printing and goes offline. Press On/Off Line again to
resume printing.
Reset Key
If the screen displays REMAINED DATA, you can clear data remaining
in the printer memory by pressing On/Off Line, then pressing Reset.
Print Priority Key
When you press Print Priority, the MFC enters printer mode, and will
not print faxes on paper. Instead, faxes are stored in the memory until
you press Print Priority again.
Ink Management Key
When you press Ink Management, the screen will display
1.CLEANING
2.REPLACE INK
If you are having trouble with one of the ink colours, you may need to clean
the print head. (See “Troubleshooting and Maintenance” in Chapter 15.)
If you got an error message NEAR EMPTY XXXX or INK EMPTY
XXXX, you will need to replace the ink cartridge for the appropriate
colour. (See Troubleshooting and Maintenance in Chapter 15.)
USING MFC AS A PRINTER
113
Turning Off Bi-directional Printing
You can further improve print quality by turning off bi-directional
printing and setting the MFC to print in one direction only. However, this
will reduce print speed by one half.
1 Press Menu, 2, 3. The screen displays
3.BI-DIR PRINT
2 Press 2 to select OFF (or 1 to select ON).
For Windows Users
MFC-760 allows you to print from the connected PC.
Make sure that the machine is connected to your PC and the printer
driver is installed onto your PC.
The method to print the document varies according to the application you
are using. The following procedure is the normal method of printing. For
further information, refer to your application manual.
1
2
3
4
Create the document to be printed.
In the application, Select the ‘Print’ menu.
Make sure that the MFC-760 is selected as your printer.
Make the required settings such as Page Range or Copies. If you
need to, make the settings for print quality / media selection by
clicking the Options button to access the driver settings.
5 Click OK.
The printer driver allows you to make the following settings. To get the
best print quality, we strongly recommend you to make the appropriate
settings in the Driver.
•
Print Quality
•
Media Selection
•
Monochrome or Colour
•
Colour Matching Method
•
Document Type
•
Further colour adjustment
etc.......
114
CHAPTER THIRTEEN
14
C H A P T E R
F O U R T E E N
Important
Information
Important Safety Instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product on an unstable surface, stand, or table. The
product may fall, causing serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are
provided for ventilation; to ensure reliable operation of the product
and to protect it from overheating, these openings must not be
blocked or covered. The openings should never be blocked by
placing the product on a bed, sofa, rug, or other similar surface. This
product should never be placed near or over a radiator or heater. This
product should not be placed in a built-in installation unless proper
ventilation is provided.
7 This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, consult with your dealer or local power company.
8 This product is equipped with a 3-wire earthed plug. This plug will
fit into only an earthed socket. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to
replace your obsolete socket. Do not defeat the purpose of an earthed
plug.
9 Do not allow anything to rest on the power cord. Do not locate this
product where people can walk on the cord.
10 Do not place anything in the path of received faxes.
11 Do not touch a document during printing.
12 Never push objects of any kind into this product through cabinet
slots, since they may touch dangerous voltage points or short out
parts resulting in a risk of fire or electric shock. Never spill liquid of
any kind on the product.
115
116
CHAPTER FOURTEEN
13 Do not attempt to service this product yourself, because opening or
removing covers may expose you to dangerous voltage points and/or
other risks. Refer all servicing to service personnel.
14 This product has no mains ON/OFF switch. It is therefore highly
important that access to the mains plug and the mains socket to
which the plug is connected, is never obstructed, in case for some
reason the mains power to the machine must be quickly
disconnected.
15 Unplug this product from the mains power and telephone line
sockets, and refer servicing to qualified Service Personnel under the
following conditions:
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment of
other controls may result in damage and will often require
extensive work by a qualified technician to restore the product to
normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance,
indicating a need for service.
Radio Interference (220-240 V Model Only)
This machine complies with EN55022 (CISPR Publication 22)/Class B
and EN55024.
A shielded interface cable should be used to ensure compatibility with
the above specification.
IMPORTANT-For Your Safety
To ensure safe operation the three-pin plug supplied must be inserted
only into a standard three-pin power point which is effectively grounded
through the normal household wiring.
Extension cords used with the equipment must be three-conductor and be
correctly wired to provide connection to ground. Incorrectly wired
extension cords are a major cause of fatalities.
The fact that the equipment operates satisfactorily does not imply that the
power is grounded and that the installation is completely safe. For your
safety, if in any doubt about the effective grounding of the power, consult
a qualified electrician.
Disconnect device
This machine must be installed near a power outlet, which is easily
accessible. In case of emergencies, you must disconnect the power cord
from the power outlet in order to shut off power completely.
15
C H A P T E R
117
F I F T E E N
Troubleshooting
and Maintenance
Troubleshooting
Error Messages
As with any sophisticated office product, errors may sometimes occur. If
this happens, your MFC often identifies the problem and displays an
error message. The table below explains the most common error
messages.
ERROR MESSAGES
ERROR MESSAGE
CAUSE
ACTION
CHECK CASSETTE
MFC cassette cover is open or MFC cassette is
not installed properly.
Close cassette cover or install cassette
properly.
CHECK PAPER
MFC is out of paper.
Add paper to cassette, or install cassette
properly.
CHECK PAPER SIZE
Paper Size is improper for fax receiving or
copying.
Load A4, letter paper in cassette.
CHECK SCAN
LOCK
The scanner lock is locked.
Release the scanner lock lever. If you
see MACHINE ERROR AF (or AE),
stop operation and contact your Brother
dealer for service.
COMM. ERROR
Poor phone line quality caused
communication error.
Try the call again. If problem continues,
call Telephone Company to check your
phone line.
CONNECTION FAIL
You tried to poll a fax machine that is not in
Polled Waiting mode.
Verify the other party’s polling setup.
COOLING DOWN
The print head has overheated.
Unplug the MFC and wait 30 minutes
for it to cool.
COVER OPEN
Scanner cover is not closed completely.
Press the scanner cover release button
and lift the scanner cover, then close it.
DISCONNECTED
The other party or other party’s fax machine
terminated the call.
Try to transmit, calling the other party
to see what happened or receive again.
118
CHAPTER FIFTEEN
ERROR MESSAGE
CAUSE
ACTION
DOCUMENT JAM
Documents were not inserted or fed properly,
or document was longer than 90 cm.
See Document Jam in this chapter.
INK EMPTY XXXX
One or more of the ink cartridges is out of ink.
Replace the ink cartridges. See
Replacing the Ink Cartridges in this
chapter.
MACHINE ERROR XX
MFC has a mechanical problem
Cut the power off. Then contact your
Brother dealer for service.
MEMORY FULL
You can’t store data in the memory.
See Memory Full Message in chap. 11.
NEAR EMPTY XXXX
One or more of the ink cartridges is running
out of ink.
Order a new ink cartridge now.
NO RESPONSE/BUSY
The number you dialled does not answer or
is busy.
Verify the number and try again.
NOT ASSIGNED
You tried to access a One Touch or Speed Dial
number that is not programmed.
Set up the One Touch or Speed Dial
number. See chap. 8.
PLS OPEN COVER
A page, piece of paper or paper clip, etc.
may be jammed inside the MFC.
Press the Scanner cover release button
and lift the scanner cover. If you see any
jammed paper or other item, gently pull
it out, then close the scanner cover.
If the error message remains, open and
close the scanner cover again. If the
MFC cannot reset itself and return to the
date and time prompt, it will display
MACHINE ERROR XX. Then contact
your Brother dealer for service.
PRINTER JAM
The recording paper is jammed in the MFC.
See Printer Jam in this chapter.
SET CARTRIDGES
An ink cartridge is not installed properly.
Re-install the ink, seating it properly.
See Replacing Ink Cartridges in this
chapter.
WARMING UP
The print head detects low temperature.
Wait until the MFC warms up.
TROUBLESHOOTING AND MAINTENANCE
Document Jams and Paper Jams
Based upon where the original document or printed sheet is jammed,
follow the appropriate set of instructions to remove it.
Document Jam in the Top of the ADF Unit
1 Remove any paper from the document feeder that is not jammed.
ADF Cover
2
3
4
5
Lift the ADF cover.
Pull the jammed document out to the left.
Close the ADF cover.
Press Stop.
Document Jam inside the ADF Unit
1 Open the document cover.
2 Remove any paper from the document feeder that is not jammed.
ADF Unit
119
120
CHAPTER FIFTEEN
3
4
5
6
Lift the ADF unit.
Pull the jammed document out to the right.
Close the ADF unit.
Press Stop.
Paper Jam
1 Remove the paper cassette.
2 Press the blue release button and pull the jammed paper out toward
you.
Blue Release
Button
3 Slide the paper cassette into the MFC until it locks into place.
TROUBLESHOOTING AND MAINTENANCE
121
If You Are Having Difficulty with Your MFC
If you think there is a problem with your MFC, make a copy first. If the
copy looks good, the problem is probably not your MFC. Check the chart
below and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing or Receiving Faxes
Condensed Print and Horizontal
Streaks / Top and Bottom of
Sentences Are Cut Off
If your copy looks good, you probably had a bad connection, with
interference on the phone line.
Poor Quality Print
Make sure the Printer Driver matches the type of paper you are using
If you are using plain paper, try using recommended special paper (see
Chapter 3). Don’t handle the paper until the ink is dry. Adjust the
Vertical Alignment.
Printing Too Dark or Too Light
Make sure your ink cartridges are fresh and within their expiry dates.
Cartridge expiry dates are printed on the package. Make sure the
Printer Driver matches the type of paper you are using. Try using
recommended special paper (see Chapter 3). The recommended
environment for your MFC is between 10 °C to 35 °C.
Printing Appears Dirty or Ink Seems
to Run
Make sure you are using the recommended paper (see Chapter 3).
Don’t handle the paper until the ink is dry.The recommended
environment for your MFC is between 10 °C to 35 °C.
White Lines in Text or Graphics
Clean the print head (see Cleaning the Print Head in this chapter).
Stains Appear on the Reverse Side or
at the Bottom of the Page
Make sure the Printer Platen and Pick Up Roller are not dirty with ink
mist. (See Regular Maintenance in this chapter).
Vertical Black Lines When Receiving
The sender’s scanner may be dirty. Ask the sender to make a copy to see
if the problem is with the sending machine. Try receiving from another
fax machine.
Phone Line or Connections
MFC Does Not Answer When Called
Check for dial tone. If possible, call your MFC to hear it answer. If
there is still no answer, check the telephone line cord connection.
If there is no ringing when you call your MFC, call your Telephone
Company to check the line.
Sending Faxes
Poor Transmitting Quality
verify your MFC’s scanner operation.
Try changing your resolution to Fine or S.Fine. Make a copy to
Transmission Verification Report says
“Result:NG”again.
There is probably temporary noise or static on the line. Try sending the
fax If the problem continues, call the Telephone Company to check your
phone line.
Vertical Black Lines When Sending
If the copy you made shows the same problem, your scanner is dirty
(see Cleaning the Scanner in this chapter).
122
CHAPTER FIFTEEN
DIFFICULTY
SUGGESTIONS
Handling Incoming Calls
Transferring a Fax Call to the MFC
If you answered at an extension phone, press your Remote Activation
Code (default setting is 51). When your MFC answers, hang up.
Custom Features on a Single Line
If you have, Caller ID, RingMaster, Voice Mail, an answering machine,
alarm system or any other on a single phone line with your MFC, it may
create a problem sending or receiving fax data. For example: If you are
sending or receiving a fax message while a custom feature signal comes
through on the line, the signal can temporarily interrupt or disrupt the
fax data. Brother’s ECM feature should help overcome this problem.
This condition is related to the telephone system industry, and is
common to all devices that send and receive information on a single,
shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate line with no custom features is
recommended.
Printer Difficulties
Horizontal lines appear in Text or
Graphics.
Clean the print head (see Cleaning the Print Head in this chapter).
TWAIN Errors appear while scanning. Make sure the Brother TWAIN Driver is selected as the primary source.
Click File/Select Source, highlight the Brother TWAIN Driver and click
Select.
You see the “New Hardware Found”
message on your PC screen (although
you have already installed the drivers
in Windows® 95).
Click on the ‘Do not install a driver. (Windows® will not prompt you again)’
and click ‘OK’.
You see the “Update Device Driver
Wizard” or “Add New Hardware
Wizard” message on your PC screen
(although you have already installed
the drivers in Windows 95 or 98)
Follow the instructions from the installer, then click Next. Click Finish
when it appears on the screen.
The MFC does not print the data in
the correct position.
Select the correct paper size using the DOS Utility program. Since
paper adjustment is different between ESC/P (right) and the MFC (centre),
the printing position should be adjusted for the MFC.
Cannot perform ‘2 in 1’ printing.
Check if the paper size setting in the application and in the printer driver
are the same.
Cannot print when using Paint Brush.
Try setting the Display setting to ‘256 colours’.
Cannot print when using Adobe
Illustrator.
Try to reduce the printing resolution.
Thick line and thin line appear
alternately.
Turn OFF ‘Bi-Directional Printing’ from the ‘Control/Maintenance’ tab
in the (banding) printer driver.
There are some dense lines.
Turn ON ‘Reverse Order’ from the ‘Paper’ tab in the printer driver.
When using ATM fonts, some
characters are missing or some
are printed in the same place.
If you are using Windows® 95/98, select ‘Printer Settings’ from the ‘Start’
menu. Open‘Brother MFC-760’ properties. Click ‘Spool Setting’ on the
characters ‘Details’ tab. Select ‘RAW’ from ‘Spool Data Format’.
When using Power Point or Excel,
hatch pattern is not what you are
expecting.
Open the ‘Quality/Colour’ tab in the printer driver, and change the
‘Document’ type to ‘Photo’.
Video Capture
LCD does not show “VIDEO: PRESS Check the video cable connection to the MFC’s RCA pin jack. Check
COPY CAPTURE READY”
that the video equipment is sending a signal (video equipment is turned
on and set to the correct setting).
TROUBLESHOOTING AND MAINTENANCE
How to Improve Print Quality
Test Print
If the quality is not satisfactory, first print a test page to help you identify
settings you may want to change.
1 Press Menu, 2, 1. The screen displays
1.TEST PRINT
2 Press Set.
3 Press Start. The MFC begins printing.
4 Press Stop to exit.
Cleaning the Print Head
Clean the print head if you get a horizontal line in the text or graphics on
your printed documents. You can clean the four colour (black, cyan,
yellow, magenta) print heads (or a single colour) using the Ink
Management key or from the printer driver.
Caution
Do NOT clean the print head by touching it with your hand or a cloth.
1
2
3
4
Press Ink Management.
Press 1 to choose 1.CLEANING.
Press
or
to choose the colour you want to clean.
Press Set to clean the print head automatically.
When cleaning is finished, the MFC will go back online automatically.
WARNING
Do NOT touch the print head unless you are replacing it. Touching the
print head may cause permanent damage and may void the print head’s
warranty.
123
124
CHAPTER FIFTEEN
Aligning Ink Cartridges
This feature allows you to check and align the ink cartridges to assure
best print quality. Make sure there is paper in the cassette before you
start the alignment procedure.
1 Press Menu, 2, 2. The screen displays
2.VERTICAL ALIGN
2 Press Start. The MFC prints a sample page.
Bad
Good
Study the alignment page and decide which sample numbers show
the most evenly printed ink lines for 360 and 720 dpi. The screen
displays
360DPI ADJUST
ENTER NO.(1-9)
3 Using the dial pad, enter the level of adjustment needed for 360 dpi
(1 to 9).
4 The screen displays
720DPI ADJUST
ENTER NO.(1-9)
5 Using the dial pad, enter the level of adjustment needed for 720 dpi
(1 to 9).
6 Print another sample Test Print and check it (see chap. 15).
7 Press Stop to exit.
TROUBLESHOOTING AND MAINTENANCE
125
Turning Off Bi-directional Printing
You can further improve print quality by turning off bi-directional
printing and setting the MFC to print in one direction only. However, this
will reduce print speed by one half.
1 Press Menu, 2, 3. The screen displays
3.BI-DIR PRINT
2 Press 2 to select OFF (or 1 to select ON).
Don’t handle the paper until the ink is dry
Special ink jet, glossy and transparency paper will take longer to dry than
plain paper, so do not touch the printed copy until the ink has dried.
126
CHAPTER FIFTEEN
Packing and Shipping the MFC
Whenever you transport the MFC, use the packing materials that came with
your MFC. If you do not pack the MFC correctly, you could void your
warranty.
1 Unplug the MFC from telephone wall socket.
2 Unplug the MFC from the AC outlet.
NOTE: Do not unplug the MFC after a print job until you hear the
final click.
3 Lock the scanner lock lever.
A) Press the blue scanner cover release button on the right side of the
MFC and lift the scanner cover until it locks in the open position.
Scanner
Cover
Scanner Cover
Release Button
B) The blue scanner lock lever is on the back left under side of the
scanner cover. Press it backward to lock it.
ock
nl
k U
Loc
Scanner Lock Lever
TROUBLESHOOTING AND MAINTENANCE
Damage caused to your MFC by failure to lock the scanner lock lever
before moving and shipping will void your warranty.
4 Remove the paper cassette and pack them.
NOTE: Remove the ink cartridges and replace them with the yellow
shipping cover that was part of the original packing
materials.
5 Wrap the MFC in the plastic bag and place it in the original carton
with the original packing material.
Caution
If you are unable to locate the shipping cover, do not remove the ink
cartridges before shipping. It is essential that either the yellow shipping
cover or the ink cartridges be in position during shipment. Otherwise, the
print head will be damaged, voiding your warranty.
127
128
CHAPTER FIFTEEN
6 Place paper cassette and documents (such as your manual) into the
carton.
7 Close the carton.
TROUBLESHOOTING AND MAINTENANCE
Regular Maintenance
Cleaning the Scanner
Unplug the MFC and lift the document cover. Clean the scanner glass
and white film with isopropyl alcohol on a lint-free cloth.
White Film
Document
Cover
Lift the ADF unit. Clean the white roller, and the glass strip under the
roller with isopropyl alcohol on a lint-free cloth. If the screen still
displays a scanner error, please contact your Brother dealer for service.
White Roller
Glass Strip
ADF Unit
129
130
CHAPTER FIFTEEN
Cleaning the MFC Printer Platen
To clean your MFC printer platen, wipe it with a lint-free cloth that is dry
or lightly moistened with isopropyl alcohol.
Printer Platen
Flat Cable
Paper Feed Star Wheel
WARNING
■ Be sure to unplug the MFC from the main power outlet before
cleaning the printer platen and pick-up roller.
■ Be careful not to touch the paper feed star wheels and flat cable.
Cleaning the Pick-up Roller
1 Remove the paper cassette from the MFC.
2 Wipe the pick-up rollers with a cloth moistened with isopropyl
alcohol.
Pick-up Rollers
3 Slide the paper cassette into the MFC until it locks into place.
TROUBLESHOOTING AND MAINTENANCE
Replacing the Ink Cartridges
Your MFC is equipped with an ink dot counter that automatically
monitors the ink level in each colour cartridge. When the counter detects
an ink cartridge is running out of ink, the MFC will notify you by
lighting the “Ink Empty” LED.
Ink Empty LED Blinking =
One or more Ink Cartridges are low.
Ink Empty LED On
One or more Ink Cartridges are empty.
=
The display shows you which colour cartridges are low or empty. Be sure
to follow the display prompts so you replace the colour cartridges in the
appropriate order.
When the ink cartridges are running low, you must use Ink
Management to begin the cartridge replacement (Steps 1–3). If the
ink is empty, skip to Step 4.
1 Press Ink Management.
2 Press or to choose 2. REPLACE INK.
3 Press Set.
If one or more ink cartridges are empty, for example Black, the screen
displays INK EMPTY BLACK and PLS OPEN COVER.
4 Press the scanner cover release button and lift the scanner cover.
5 Open the cartridge covers by pinching the clips as shown in the
illustration.
Cartridge
Cover
Clips
131
132
CHAPTER FIFTEEN
6 Remove the ink cartridge by lifting it up and then out of the print
head.
7 Open the new ink cartridge bag for the colour on the display and
remove the ink cartridge.
8 Hold the ink cartridge as shown in the illustration, and remove the
sealing tape from the side of the ink cartridge. Carefully peel the
tape in the direction away from you.
Opening
Peel in the direction
away from you!
IMPORTANT: To prevent spilling ink and staining your hands and
clothing, remove the sealing tape gently.
9 Each colour has its own correct position. Insert each new ink
cartridge into the carriage using the colour indicator on the print head
as a guide.
Please be careful not to push down the cartridge sensor.
TROUBLESHOOTING AND MAINTENANCE
10 Close the cartridge cover until it clicks into place.
11 After installing the ink cartridges, close the scanner cover. Your MFC
prepares for a “head cleaning” and goes online. The display screen
prompts you to verify a new ink cartridge was inserted for each
colour you removed. Example: DID YOU CHANGE BLCK 1. YES
2. NO.
If the ink cartridge you installed is not a brand new one, please make
sure to select 2.
12 For each new cartridge, press 1 on the keypad to reset the ink dot
counter for that colour automatically. (The ink dot counter enables
the MFC to notify you when a colour is running low.)
The MFC will enter a cleaning cycle for approximately two minutes
for each replaced cartridge. The display screen alternately shows
CLEANING and PLEASE WAIT.
When the MFC completes the cleaning cycle, the display returns to
Standby mode (date and time).
WARNING
If ink gets in your eyes, irrigate them with water immediately and
consult a doctor if you are concerned.
Caution
■ DO NOT remove ink cartridges if you do not need to replace them.
If you do so, it may reduce the ink quantity and the printer will not
know the quantity of ink left in the cartridge.
■ DO NOT shake the ink cartridges. If you do so, the ink may spill
when you take off the sealing tape.
133
134
CHAPTER FIFTEEN
■ If ink stains your body or clothing, wash with soap or detergent
immediately.
■ If you install an ink cartridge in the wrong colour position, you must
clean the print head several times before you start printing, after
correcting the cartridge installation, because the colours were mixed.
■ Once you open an ink cartridge, install it in the MFC and use it up
within six months of installation. Use unopened ink cartridges within
two years of production.
■ DO NOT refill the ink cartridges. Attempting to use refilled
cartridges may cause damage to the print head and will void your
warranty.
NOTE: If the INK EMPTY XXXX error message is on the display
after you have installed ink cartridges, check that the ink cartridges are
installed correctly.
16
C H A P T E R
S I X T E E N
Specifications
Product Description
The MFC-760 is a 6 in 1 Multi-Function Centre: Colour Printer, Colour
Copier (multiple copies) Colour Scanner, Plain Paper Fax, Colour PC
Fax (via your PC) and Video Capture.
Fax Specifications
Compatibility
ITU-T Group 3
Coding system
MH/MR/MMR
Modem speed
14400/12000/9600/7200/4800/2400; Automatic Fallback
Document input width
147 mm to 216 mm (ADF)
Max. 216 (Scanner)
Document input length
127 mm to 356 mm (ADF)
Max. 297 (Scanner)
Scanning/Printing width
208 mm
Paper Cassette
250 Sheets (75 g/m2)
Printer type
Ink Jet
Grey scale
256 levels (Error Diffusion)
Display
LCD, 16 characters x 2
Polling types
Standard, Secure, Delayed, Sequential
Contrast control
Automatic/Light/Dark (manual setting)
Resolution
• Horizontal 8 dot/mm
• Vertical Standard––3.85 line/mm
Fine, Photo––7.7 line/mm
Superfine, Photo (copy)––15.4 line/mm
135
136
CHAPTER SIXTEEN
Memory Capacity
8MB (up to 470 pages)
One Touch Dial
8 x 2 stations
Speed Dial
100 stations
Automatic redial
4 times at 2 minute intervals
Auto answer
1, 2, 3 or 4 rings
Communication source
Public switched telephone network
Operating environment
10-35°C (50-95°F)
Best Print Quality
20-33°C (68-91°F)
Power source
220 ~ 240V AC 50/60 Hz
Power consumption
Standby: under 12 watts
Operating: under 30 watts
Dimensions
492 x 481 x 372 (mm)
Weight
16kg
* “Pages” refers to the “ITU-T Chart”. Specifications and printed materials are subject to
change for improvement without prior notice.
Printer Specifications
Printing
Print method
Piezo with 64 x 4 nozzles
Resolution
Monochrome/Colour Printing:
1440 x 720 dots per inch (DPI)
720 x 720 dots per inch (DPI)
360 x 360 dots per inch (DPI)
360 x 180 dots per inch (DPI)
Print speed
up to 7 pages / minute (Mono)
up to 4 pages /minute (Colour)
Print width
203.2 mm (8 inches)
Resident fonts
Bitmap fonts
■ Roman 10, 12, 15, PS
Disk-based fonts
35
S P E C I F I C AT I O N S
Controller
Emulations
GDI/EPSON ESC/P (LQ-510, LQ-850, LQ2550)
Interface
A shielded cable to IEEE 1284 (bi-directional)
specification less than 2 m (6.5 feet) long
should be used.
Print Media
Paper input
Automatic loading from the Feeder or manual
loading from the Manual Feed Slot
■ Paper type:
Plain paper, coated paper, glossy paper,
transparencies, organizer paper (K, L) and
envelopes.
■ Paper size:
Letter, Legal, A4, A5, B5, Executive,
envelopes: CM10, DL, C5, Custom
organizer: (K, L)
Width
95.3–216 mm (3.75–8.5")
Length
171–356 mm (6.75–14")
Weight
64–120 g/m2 (17–32 lb)
■ Maximum feeder capacity: Approx. 250
sheets of 75 g/m2 plain paper.
Paper output
Approximately 75 sheets of plain paper
(Face up print delivery to the paper output
tray)
It is recommended that printed sheets are
taken from the paper output tray immediately
after printing.
Ink
Black and 3 individual colour ink cartridges
separate from the print head
Service life of ink cartridge Approximately 750 pages/Black cartridge at
5% coverage
Approximately 400 pages/Colour cartridge at
5% coverage
137
138
CHAPTER SIXTEEN
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been
complied and published, covering the latest product’s descriptions and
specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be responsible
for any damages (including consequential) caused by reliance on the
materials presented, including but not limited to typographical and other
errors relating to the publication.
Trademarks
Multi-Function Link Pro is a trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Windows is a registered trademark of Microsoft in the U.S. and other
countries.
MS-DOS is a registered trademark of Microsoft in the U.S. and other
companies.
Each company whose software title is mentioned in this manual has a
Software License Agreement specific to its proprietary programs.
The brother logo is a registered trademark of Brother Industries, Ltd.
Epson is a registered trademark and LQ-510, LQ-850 and LQ-2550 are
trademarks of Seiko Epson Corporation.
IBM, IBM PC and Proprinter are registered trademarks of International
Business Machines Corporation.
All other brand and product names mentioned in this User’s Guide are
registered trademarks of their respective companies.
139
Glossary
ADF (Automatic Document Feeder Capacity) Refers to the number of
pages that can be placed in the document feeder and fed one at a time
automatically.
Automatic Fax Transmission Sending a fax.
Automatic Redial A feature that enables your fax machine to redial the
last fax number if the original fax did not go through because the line
was busy.
Backup Print Sets your MFC to print a copy of faxes that are received
and stored in memory.
Beeper The sound the keys make when they are pressed, an error occurs
or a document has been received or transmitted.
Beeper Volume Volume setting for the beep when you press a key or
make an error.
Brightness Changing the Brightness makes the whole image lighter or
darker.
Broadcasting The ability to send the same fax message to more than
one location.
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.
CNG tones The special tones (beeps) sent by fax machines during
automatic transmission to tell the receiving machine that they are
from a fax machine.
COMM. ERROR (Communication error) An error during fax
sending or receiving, usually caused by line noise or static.
Coding Method Method of coding the information contained in a
document. All fax machines must use a minimum standard of
Modified Huffman (MH). Your fax machine is capable of greater
compression method, Modified Read (MR) and Modified Modified
Read (MMR), if the receiving machine has the same capability.
Compatibility Group The ability of one fax unit to communicate with
another. Compatibility is assured between ITU-T Group.
Contrast Setting to compensate for dark or light documents, by
lightening dark documents or darkening light documents.
140
GLOSSARY
Cover Page Prints a page at the other party’s machine, that contains the
sender and recipient’s name and fax number, number of pages and
comment. You can generate an electronic cover page at the other end
with pre-programmed information from memory or you can print a
sample cover page to fax with your document.
Cover Page Message The comment that is on the Cover Page. This is a
programmable feature.
Delayed Transmission Sends your fax at a later time that day.
Dual Access Your machine can scan outgoing faxes or scheduled jobs
into memory at the same time it is sending a fax or receiving or
printing an incoming fax.
ECM (Error Correction Mode) Detects errors during fax transmission
and automatically resends the parts of the document that had errors.
Electronic Cover Page A preprogrammed cover page that is transmitted
from the fax machine’s memory, eliminating the need for making up
cover pages manually.
Extension Phone A telephone on the fax number that is plugged into a
separate wall jack.
External Phone A TAD (telephone answering device) or telephone that
is plugged into the socket on the telephone line cord of your MFC.
Fax Forwarding Sends a fax received in memory to another
preprogrammed fax number.
fax tones The signals sent by sending and receiving fax machines while
communicating information.
Fine Mode Resolution is 196 x 203 dpi. It is used for small print and
graphs.
Function Mode The programming mode for changing the setting of
your MFC.
grey scale The shades of grey available for copying and faxing
photographs.
group number A combination of One Touch and/or Speed Dial numbers
that are stored on a One Touch Dial key for Broadcasting.
Ink Management button Cleans the print head and / or resets the ink
dot counter after replacing an ink cartridge.
Journal Lists information about the last 50 incoming and outgoing
faxes. TX means Transmit. RX means Receive.
Journal Period The preprogrammed time period between automatically
printed Journal Reports. You can print Journal on demand without
interrupting this cycle.
GLOSSARY
LCD (Liquid crystal display) The display screen on the MFC that
shows interactive messages during On-Screen Programming and
defaults to the date and time when the machine is idle.
Memory Status List Shows how much memory is being used, how
much is left, and the type of messages in memory.
Memory usage Instructs the MFC how to allocate the memory.
One Touch Dial Keys on the MFC control panel where you can store
numbers for easy dialling. You must use a separate key for each
number.
Out of Paper Reception Receives faxes into the MFC’s memory when
the machine is out of paper.
Overseas Mode Makes temporary changes to the fax tones to
accommodate noise and static on overseas phone lines.
Pause Allows you to place a 3.5 second delay in the dialling sequence.
Photo Mode A resolution setting that uses varying shades of grey for
the best representation of photographs.
Polling The process of a fax machine calling another fax machine to
retrieve waiting fax messages.
Pulse A form of dialling on a telephone line.
Print reduction reduces the size of incoming faxes.
Quick-Dial List A listing of names and numbers stored in One Touch
and Speed Dial memory, in numerical order.
Real Time transmission When memory is full, you can send documents
in real time.
Remaining Jobs You can check which jobs are waiting in memory and
cancel jobs individually.
Remote activation allows you to transfer a fax call, answered at an
external or extension phone, to the MFC.
Remote retrieval access The ability to access your MFC remotely from
a touch tone phone.
Remote retrieval access code The four-digit code that allows you to
call and access your MFC to retrieve fax messages or change fax
storage settings.
Resolution The number of vertical and horizontal lines per inch. See:
Standard, Fine, Super Fine, Photo.
Ring Delay The number of telephone rings before the MFC answers a
call in Fax mode.
Ring Volume Volume setting for the fax machine’s ring.
141
142
GLOSSARY
Scanning The process of sending an electronic image of an original
paper document into your computer.
Speaker Volume You can set the volume of the MFC speaker.
Speed dial A preprogrammed number for easy dialling. You must press
the Speed dial key and then two digit code to start the dialling
process.
Standard resolution 98 x 203 dpi. It is used for regular size text and
quickest transmission.
Station ID The stored information that appears on the top of faxed
pages. It includes the sender’s name and fax number.
Super fine resolution 392 x 203 dpi. Best for very small print and line
art.
System Setup List A printed report that shows the current setting of
your machine.
Tel-Index An electronic, alphabetical listing of stored One Touch, Speed
Dial and Group numbers.
Temporary Settings You can select certain options for each fax
transmission without changing the default settings.
Timer A feature that lets you program a fax to go out at a certain time,
such as Delayed Fax or Delayed Polling Receive.
Tone A form of dialling on the telephone line used for Touch Tone
telephones.
Transmission The process of sending documents over the phone lines
from your MFC to the receiving fax machine.
Xmit Report (Transmission Report) A listing of each transmission,
showing caller ID, date, time, and number of pages.
143
Index
A
Activation Code ........................................
ADF (Automatic Document Feeder) ........
Alternating Displays .................................
Answer Mode ...........................................
Answering Machine ..................................
Automatic Transmission ...........................
60
46
34
58
20
49
B
Beeper Volume .......................................... 43
Bi-directional Printing .................... 113, 125
Brightness ................................................. 88
Broadcasting ............................................. 72
Broadcasting (Set Up Groups) .................. 69
Brother Drivers ......................................... 23
BT Call Sign ............................................. 62
C
Cancelling Job .......................................... 56
Cassette Capacity ...................................... 30
Chain Dialling .......................................... 72
CHECK CASSETTE .............................. 117
CHECK PAPER ..................................... 117
CHECK PAPER SIZE ............................ 117
Cleaning (Print Head) ............................. 123
Cleaning (Scanner) ................................. 129
Clock Change ........................................... 44
Coated Paper ............................................. 29
Colour Adjustment .................................... 91
Computer Requirements ........................... 23
Connect (External Telephone Answering
Machine) ................................................... 20
Connect (External Telephone) .................. 21
Connect (MFC) ......................................... 11
Connect (Power Cord) .............................. 12
Connecting (Computer) ............................ 22
Connections ................................................ 7
Contrast ..................................................... 48
Control Panel .............................................. 4
Controller ................................................ 137
COOLING DOWN ................................. 117
Copy (Enlarging) ...................................... 86
Copy (Multiple) ........................................ 84
Copy (One Page) ...................................... 83
Copy (Reducing) ...................................... 86
Copy (Single Colour) ............................... 92
Copy (Sorted) ........................................... 84
Copy (Stacked) ......................................... 84
Copy Brightness ....................................... 92
Copy Contrast ........................................... 92
Copy Operations ....................................... 83
Copy Quality ...................................... 86, 91
Copy Quality (Default Settings) ............... 88
Corrections ............................................... 42
COVER OPEN ....................................... 117
Cover page (Composing) .......................... 50
Cover Page Message ................................. 52
D
Date and Time ........................................... 39
Delayed Transmission .............................. 53
Dialling Mode ........................................... 39
Dialling Options ....................................... 71
Difficulties .............................................. 121
Document Feeder ...................................... 46
DOCUMENT JAM ................................. 118
Document Jam ........................................ 119
Documents (Size) ..................................... 46
144
INDEX
Dos ............................................................ 26
Dual Access .............................................. 49
J
Job Status .................................................. 55
JOURNAL ................................................ 81
E
ECM (Error Correction Mode) ................... 3
Entering Text ............................................ 42
Envelopes ................................................ 111
Error Messages ....................................... 117
EXT.TEL/TAD Mode ............................... 57
Extension Telephone ................................. 60
Extension Telephones ............................... 19
External Telephone ................................... 60
External Telephone Answering Device
(TAD) ........................................................ 20
F
Fax Forwarding ......................................... 76
Fax Messages ............................................ 79
Fax Mode .................................................. 57
Fax Redial ................................................. 72
Fax Storage ............................................... 75
Fax Tones and Handshake .......................... 2
Fine (Resolution) ...................................... 48
Function Mode .......................................... 33
Function Selection Table .......................... 34
L
Legal Limitations ...................................... 94
Loading Paper ......................................... 109
M
Maintenance ........................................... 129
Manual Feed Slot .................................... 110
Manual Mode ............................................ 57
Memory Full Message .............................. 93
MEMORY STATUS ................................. 81
Memory Status List .................................. 79
Memory Storage ....................................... 44
Multi-Line Connections ............................ 17
Multi-Purpose Paper Cassette ............. 9, 108
Multiple Copies ........................................ 84
Multiple Resolution Transmission ............ 54
O
Glossary .................................................. 139
Glossy Paper ............................................. 29
Grey scale ............................................... 135
On-Screen Programming .......................... 33
On/Off Line Key ..................................... 112
One Touch Dial (Changing) ...................... 69
One Touch Dial (Storing) ......................... 67
One Touch Dialling................................... 71
Open Button .............................................. 12
Outgoing Message (External TAD) .......... 21
Overseas Mode ......................................... 53
H
P
Help ............................................................ 1
PABX ........................................................ 43
Packing and Shipping ............................. 126
Packing List ................................................ 7
Paper ......................................................... 29
Paper (Loading) .......................................... 9
Paper Jam ................................................ 119
Paper Output Tray ..................................... 10
Paper Size ................................................. 30
Paper Specifications ................................. 30
G
I
Ink Cartridges ................................... 13, 131
INK EMPTY XXXX .............................. 118
Ink Management Key ............................. 112
Inserting Spaces ........................................ 42
International Calls .................................... 53
INDEX
Paper Type .................................... 30, 87, 90
Pause ......................................................... 71
PC Interface .............................................. 66
Photo (Resolution) .................................... 48
Pick-up Roller ......................................... 130
Polling (Receiving) ................................... 63
Polling (Sequential receiving) .................. 65
Polling (Transmit) ..................................... 55
Print (Fax in Memory) .............................. 61
Print Area .................................................. 31
Print Media ............................................. 137
Print Quality ........................................... 123
Printer ..................................................... 107
Printer Driver .......................................... 108
PRINTER JAM ....................................... 118
Printer Operation .................................... 112
Printer Platen .......................................... 130
Priority Key ............................................ 112
Q
QUICK-DIAL ........................................... 81
R
Real Time Transmission ........................... 49
Reception into Memory ............................ 59
Reduction (Printing) ................................. 59
Remote Access Code .......................... 76, 77
Remote Code (Changing) ......................... 61
Remote Commands .................................. 77
Remote Retrieval ...................................... 77
Reports ...................................................... 81
Reset Key ................................................ 112
Resolution ................................................. 48
Resolution (Multiple) ............................... 54
Ring Delay ................................................ 58
Ring Volume ............................................. 44
S
Safety Instructions .................................. 115
Scan Fax ................................................... 47
Scanner Glass ........................................... 47
145
Scanner Lock ............................................ 12
Scanner Unit ............................................. 12
Scroll ......................................................... 33
Setup ........................................................... 7
Simultaneous Printing/Fax ..................... 111
Speaker Volume ........................................ 44
Special Characters .................................... 42
Specification ........................................... 135
Speed Dial (Changing) ............................. 69
Speed Dial (Storing) ................................. 68
Speed Dialling .......................................... 71
Standard (Resolution) ............................... 48
Station ID .................................................. 40
Storing Telephone Number ....................... 67
Super Fine (Resolution) ............................ 48
SYSTEM SETUP ..................................... 81
T
TEL. INDEX ............................................ 81
Telephone Index ....................................... 71
Telephone Numbers .................................. 67
Timer ........................................................ 53
Tone/Pulse ................................................ 39
Trademarks ............................................. 138
Transparencies .......................................... 29
Troubleshooting ...................................... 117
V
Vertical Black Lines ............................... 121
Video Capture (Capturing Image) .......... 103
Video Capture (Connecting Video
Equipment) ......................................... 103
Video Capture to PC ............................... 103
Video Printing ........................................... 95
Video Printing (Black & White) ............... 97
Video Printing (Brightness) .............. 98, 102
Video Printing (Changing Default
Settings) ................................................ 99
Video Printing (Colour Adjustment) ...... 102
Video Printing (Colour) ............................ 96
Video Printing (Paper Type) ..................... 98
146
INDEX
Video Printing (Setting Paper Type) .......
Video Printing (Setting Print Size) .........
Video Printing (Setting Quality) .............
Video Printing (Setting Video Type) .......
100
101
100
100
X
XMIT REPORT ........................................ 81
147
REMOTE CONTROL ACCESS CARD
Change Answer Mode
Press 9 8
then for EXT.TEL/TAD, press 1.
Fax, press 2.
Using Remote Access Code
1 Dial your machine phone number from a
Exit Remote Operation
touch tone phone.
Press 9 0.
2 Enter your Remote Control Access Code
Change Remote Access Code
3 Your machine signals the kinds of messages
1 Press Menu, 1, 7, 3.
2 Enter the 3-digit number. The
received:
1 long beep — Fax message(s)
No beeps — no messages
4 After 2 short beeps, enter a command.
5 Press 9 0 to reset your machine when you
finish.
6 Hang up.
(159 ) after the beep.
cannot be
used.
3 Press Set.
4 Press Stop to exit.
4
1
148
Remote Commands
Change Fax Forwarding Setting
Press 9 5
then to Turn feature off press 1.
Enter Fax Forwarding press 2.
Program Fax Forward Number press
4. Enter the new number of the remote
fax machine where you want your fax
message forwarded and then press # #.
Press 9 6 1 after two short beeps, then
enter the number of remote fax
machine, and then # # to retrieve
Memory Status List.
Turn Fax Storage on press 6.
Turn Fax Storage off press 7.
2
Retrieve a Fax
Press 9 6
then to Print a Memory Status List press 1,
then enter the number of remote fax
machine, and then # #. After the beep,
hang up and wait.
Retrieve all faxes press 2, then enter the
number of remote fax machine, and
then # #. After the beep, hang up and
wait.
Erase all fax messages press 3.
Check the Receiving Status
Press 9 7 1.
1 long beep — Fax message(s)
3 short beeps — no messages
3
Declaration of Conformity
We
Brother International Europe Ltd.
Brother House,
1, Tame Street,
Audenshaw,
Manchester, M34 5JE
United Kingdom
declare that this product is in conformity with the following normative
documents:
Safety: EN 60950:including amendment A1:1993 A2:1993
A3:1995 and A4:1997
EMC: EN55022:1998
EN55024:1998
EN61000.3.2
EN61000.3.3
following the provisions of the Low Voltage Directive 73/23/EEC and the
Electromagnetic Compatibility Directive 89/336/EEC (as amended by 91/
263/EEC and 92/31/EEC)
®
This machine is approved for use in the country of purchase only, local
Brother companies or their dealers will only support fax machines purchased
in their own countries.
* Manufactured by Brother Industries Ltd., whose quality system
is registered by BSI and JQA.
BSI Certificate of registration No. FM27214
JQA Certificate of registration No. JQA-0367
UK/IRE
LE2505004
Printed in Japan
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertising