Sand Hill Park Development Plan

Sand Hill Park Development Plan

Resolution

No. 38-05

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MASON

COUNTY, ADOPTING THE SAND HILL PARK

DEVELOPMENT

PLAN.

WHEREAS, Mason County is responsible for the maintenance, operation, and improvement of park facilities throughout

the

County; and

\VHEREAS, Sand Hill Park is one of the facilities under the care and guidance of the

County; and

WHEREAS, the Board of County Commissioners believe that it is necessary to plan for the development of park facilities to ensure continuity, address future demands, and maximize the use of public resources; and

WHEREAS, such a plan has been developed for Sand Hill Park which included the

input

and advice of

interested

community user groups; and

WHEREAS, a Resolution of the Board of County Commissioners

is

the appropriate mechanism to formalize this plan for

implementation;

NOW THEREFORE, the Board of County Commissioners does hereby resolve as follows:

SECTION 1:

The Sand Hill Park Development Plan (Exhibit A) as prepared by MacLeod Record

Landscape Architects is hereby adopted, and this Plan shall supercede all previous documents pertaining to the improvements and development of Sand Hill Park.

SECTION2:

Mason County Parks Department is directed to implement the Sand Hill Park Development

Plan consistent with available funding and Commission priorities.

ADOPTED by the Board of County Commissioners ofMason County, this

26 t h day of

Ap r i l ,

2005.

BOARD OF COUNTY COMMISSIONERS

MASON COUNTY,

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ASHINGTON

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ATTEST:

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S. Rogers,

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FORM:

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Michael

Clift,

Chief Deputy Prosecuting Attorney

Tim Sheldon,

Commissioner

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Sand Hill Park Development Plan

Exhibit A

SAND HILL PARK

DEVELOPMENT PLAN

MUlJI PVRPO$E

WARM · UP AREA

April2005

MASON COUNTY PARKS, UTILITIES AND WASTE MANAGEMENT

Proposed Plat of Allyn

Right of Way Map

April 28, 2005

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Rebecca S . Rogers , Clerk of the Board

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ACKNOWLEDGMENTS

Mason County Board of County Commissioners

Jayni Kamin, Chairperson

Lynda Ring Erickson, Commissioner

Tim Sheldon, Commissioner

Mason County Department of Parks, Utilities, and Waste Management

Doug Micheau, Director

Mason County Youth Sports Clubs

North Mason Girls Softball Association

North Mason Little League

PeeWees

Consultant

Macleod Reckard

Ed Macleod, Principal-in-Charge

SAND HILL PARK DEVELOPMENT PLAN

TABLE CONTENTS

Introduction

Page

1

Existing Conditions

Programming

Alternative Concepts

Concept Study A

Concept Study B

Concept Study C

User Group Response

County Commissioner's Response

8

Master Plan

Preferred Plan

Phasing and Cost Estimates

15

Appendices

1. User Group Questionnaires

2. List of Potential Program Elements

3. Concept Study Cost Estimates

4. Master Plan Cost Estimates

5. Briefing Minutes: County Board of Commissioners, February 28, 2005

6. Meeting Notes: User Group Meeting, March 11, 2005

2

5

D HILL PARK DEVELOPMENT PLAN

EXISTING CONDITIONS

The existing facility is comprised of seven distinct areas defined by roadways, topography and vegetation. Sand Hill Road is a north/south connector and runs through the eastern half of the park separating approximately 9 acres on the east side of the road from 21 acres on the west. The east 9 acres is further divided by Fern Way, a neighborhood access road , which runs from Sand

Hill Road east to the edge of park property where it becomes a private road . A crosswalk on Fern

Way and a crosswalk with pedestrian crossing signs on Sand Hill Road provide the only pedestrian connections between the segmented park.

The southeast 2 .

75 acres is occupied by Field #3 , a small baseball/softball field with a 200-230' outfield . The field is benched into a slope about 8' below Sand Hill Road . A steep slope defines the edge of the outfield which falls another 10-12' down to a mixed growth woodland which forms an effective buffer to single-family properties to the east.

2

The field has covered dugouts and concrete bleacher steps behin d a wood pole supported cha i n link backstop. The County has recently installed irrigation, however, th e grass is clumpy, typical o f a non-irrigated turf. The infield edge is uneven and there is evidence of standing water, indicating drainage problems . Access to the field is via a paved ramp which does not meet ADA requirements .

The northeast 6.25 acres contains Fields #1 and #2, both substandard sized baseball/softball fields . Backstops are located next to Sand Hill Road with only 70' between the road and backstop of the southerly field. A 6' chain link fence forms the common outfield boundary 155' from home plate. The backstop and fences are formed of galvanized pipe and chain link . The chain link fabric on Field #1 's backstop has just been replaced by the County. The infields appear to have adequate drainage , and the edge of the infields are uneven and the outfield grass is clumpy . Timber stairs provide access from backstop #1 to a small level area, 12-14' above the field, which is used as an informal parking lot. A set of concrete stairs behind backstop #1 lead down to the entrance of a culvert tunnel under Sand Hill Road . The culvert was constructed by the County to provide a safe means of crossing the road . It is long, dark and narrow however, and is now fenced off at both ends . North of the gravel parking lot is a small residence that is occupied year-round by the

County's park caretaker. North of the residence is a well house which provides irrigation water to

Fields #1 , #2, and #3.

Nine acres of the 21 acres west of Sand H i ll Road is undeveloped mixed growth woodland . It occupies the north end of the park and i s on average 15-20' above the elevat i on of the rest of the park area west of Sand Hill Road . The soils appear to be the gravelly well-drained material found e l sewhere in the park and grading could create another flat bench to develop more fields .

In the southeast comer of the 21-acre parcel west of and adjacent to Sand Hill Road is a 1.5-acre

" chip seal"/gravel parking lot. The south end of the lot is adjacent to parking lots at Sand Hill Elementary School, which shares the south property line with the park. At the north end of the parking lot is another well house that may be used for irrigation west of Sand Hill Road .

SAND HILL PARK DEVELOPMENT PLAN 3

West of the parking area, and about twelve feet below it, is the remaining 10.5 acres of the park.

This area contains Fields #4, #5, and #6. Field #5 has a regulation 300' outfield, which is completely fenced, a galvanized pipe and chain link backstop, and covered dugouts with newly poured concrete floors. The infield is in good condition, but may have drainage problems along the first base side. The outfield topsoil is thin. Some cobbles are showing on the surface and areas around recently installed irrigation trenches and heads need some leveling work. Field

#

4 is crowded against the school property line with a left field foul line of only 165' . It has a relatively new galvanized pipe and chain link backstop with temporary roofs on the dugouts . The County elected not to pour concrete in the dugouts, anticipating the possibility of field relocation . Field #5 is similar to Field #4, but larger, with a center field distance of 185', left field foul line of 195' and right field foul line of 210'.

Field #5 meets minimum recommended field size for fast-pitch softball but not for Little League play. Open gravel areas south and northeast of Field

#6 offer room for another ballfield and some badly needed warm-up areas. Three phase electrical power has been installed to the backstop areas behind Fields #5 and #6. This power can be used for future restroom/concession buildings and field lighting.

The existing facilities at Sand Hill Park are "bare bones", provide a good foundation to work from in developing a community facility with the appropriate and customary amenities .

4

as games week and more can provide 5 x 1 0 x 12

'"'<:I'"'"'"' needs per season are now fields and/or lighting the complex. interview results yielded the following answers to improvement?":

1111

Restrooms

1111

1111 question, "What is

Make Field

#4 per Little league recommended standards except for left field which could be fenced, and make Field

#5 conform recommended Little league standards.

Additional

fields

frequently requested improvements include:

111

Storage

II areas

1111

1111 area on

111

111

111

111

Trails and picnic facilities

Power to all fields

Warning tracks

More parking east of Sand Hill Road

Program Development

The results of the user group interviews were reviewed with park staff and the consultant was provided guidance as follows:

111

Address safety concerns in proposed concepts;

111

111

111

Follow as closely as possible to accepted ballpark design standards;

Maximize baseball fields;

Show all appropriate amenities normally found with ballpark facilities.

The following program elements were identified for alternative park design concept studies as a result of guidance from park staff and input from the user groups.

Program Elements for Concept Studies

A. Improvements to Existing Fields:

1. Strip existing outfield sod, add topsoil, finish grade and seed.

2. Add regulation Little League warning tracks to all fields.

3. Raise height of outfield fence when distance to home plate is less than 200 feet.

4. Add outfield fence to Fields #4 and #5.

5. Complete dugouts Field #4.

6. Improve infield drainage on Field #5.

7. Regrade infields to promote surface drainage and eliminate irregularities.

8. Improve dugouts, backstops, pedestrian access and spectator seating at Fields #1, #2, and

#3.

9. Use a portion of Sand Hill Road ROW to reconstruct retaining wall on east side of road and provide a walkway to connect parking to Fields #1, #2, and #3.

B. Relocation of Existing Fields:

1. Shift location of Fields #4 and #5 to allow for a regulation 200-foot outfield on both fields.

Shift would require significant clearing, cut and regrading of existing slopes.

Shift location of backstop on Field #3,

+I-

40 feet to the south to make room for restroom/ concessions south of Fern Way.

3. Shift location of Field #5 backstop 30 feet east to gain a 200-foot outfield. The distance between Fields #5 and #6 would be reduced to 60 feet.

Relocate Fields #1 and #2 to the north half of the west side of the park and convert area permanent 'T'-ball backstops and two portable "T"-ball backstops and one minimum

FIFA regulation soccer field or warm-up area.

6

1 west area one at area. in area one or

1

11.

1 on all fields; a commons area areas. space.

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ALTERNATIVE CONCEPTS

Three alternative concept studies were presented to park staff, County Commissioners and user groups for discussion and comment. The alternatives illustrate different levels of development and programming priorities for the park. Alternative Concept Study A is the most ambitious plan while

Alternative Concept Study C is the least ambitious. All of the concepts meet the current and near future needs of the user groups. Common to all three plans are: the formalization of the parking area west of Sand Hill Road; the addition of a vehicular guardrail along the east side of Sand Hill

Road to restrict parking; a flashing signal crossing light on Sand Hill Road; and a new 200' outfield baseball/softball field in the open area north of the large parking lot.

8

CONCEPT STUDY A

This plan takes a "let's start over" approach and is the most ambitious plan. Two new, 200' outfield, baseball/softball fields are located east of Sand Hill Road. Fern Way is relocated to the perimeter of the park to lessen the potential for pedestrian and vehicular conflicts. By eliminating one undersized practice field and providing additional fill room is created for a 28-car parking lot accessed from Fern Way and a small plaza area with a restroom/concession building, storage, picnic tables and a flagpole. New backstops and spectator seating, dugouts, bull pens and two batting cages are also shown. The existing caretaker residence is relocated to allow for a 24-car parking lot north of the two fields. A sidewalk is proposed along the east side of Sand Hill Road. Two new fields and a 50-car parking lot are proposed for the northwest area of the park. The area can accommodate one 200' outfield and one 300' outfield baseball/softball fields. The layouts include covered dugouts, bull pens and spectator seating. Benched into the hillside south of the fields a plaza is shown containing handicap ramps, picnic tables, a restroom/concession building and a meeting room/shelter building. This plaza is on access with a plaza proposed at the backstop between three new fields in the southwest corner of the park. Two of the fields have 200' outfields and one has a 300' outfield. All three have covered dugouts, bull pens and spectator seating. Another restroom/concession is also located here and all of the backstops are connected with accessible paving and maintenance vehicle access routes.

The construction cost for Concept Study A is $2,585,000.00 (see Appendix 3 for detail) with an estimated total project cost of $3,231 ,250.00.

CONCEPT STUDY

A

SAND HILL PARK DEVELOPMENT PLAN 9

CONCEPT STUDY 8

This plan is a paired down version of Concept Study A. Fern Hill Road is left in its existing location.

Field #3 is relocated to the south to make room for a 14-car parking lot and an accessible ramp down to the field. Clearing and regrading make room for a single new 200' baseball/softball field , a plaza with restroom/concession building and a new 28-car parking lot. The caretaker's house is re located and a new 28-car parking lot is shown north of the new field . Development of the northwest corner of the site is similar to Concept A except that both fields have 200' outfields, parking is provided for 75 cars, and the restrooms, concessions and meeting room are combined in one building with a separate storage building. The plaza area is smaller and is connected to the fields below with a paved path and a loop path is shown around the two fields . Three fields continue to be shown in the southwest corner of the site, however, Field #6 remains in its existing location and

Fields #4 and #5 slide north and east to allow for 2 regulation 200' outfields . This configuration leaves room for a multi-purpose/warm-up area south of Field #6 with a "T" ball backstop in the southeas t corner.

The construction cost for Concept Study 8 is $2,331 , 000.00 with a total project cost of

$2,913,750.00

.

10

CONCEPT STUDY C

This plan is the least ambitious of the three alternatives. The configuration of the field south of

Fern Way is the same as in Concept Study B including the 14-car parking lot. North of Fern Way two undersized fields are located very close to the existing footprints of existing Fields #1 and #2.

No additional clearing or grading is required. New backstops, covered dugouts, spectator seating, handicapped access and two small storage buildings are proposed. A 1 0' high fence would be installed between outfields. The caretaker residence remains in its existing location and a smaller

20-car parking area is proposed north of the fields. The development proposed for the northwest area is the same as in Concept Study B. The development proposed for the southwest area is very similar to Concept Study B except that the northern most 200' field is undersized with the possibility of future long-term expansion (clearing and grading) .

The construction cost for Concept Study Cis $2,201,000.00 with a total project cost of

$2,751,250.00

.

S AND HILL PARK D EVELOPM E NT PLAN 11

USER GROUP RESPONSE

A user group meeting was held on March 10, 2005 in Belfair to review the Alternative Concept

Plans and discuss issues. Representatives from NMGSA, NMLL and PeeWees were present. All were very pleased that improvements were being planned for the park. There were some minor disagreements between user groups regarding configuration and priorities, but in general the groups were in favor of maximizing the useful life of existing facilities and adding to them to create a recreation park capable of accommodating their needs while providing a viable venue for revenue generating tournaments and adult softball use.

Following is a list of the primary items of discussion and user group preferences:

1. Preserve previous investments in filed improvements and avoid as much demolition and reconstruction as possible.

2.

Pursue the potential for joint use with the School District which could provide: a. Expansion of Field #4 outfield onto school property b. Allow park user access to the existing children's play area c. Share park parking with the school d. Allow use of the existing and /or proposed 300' fields by the high school.

3. The master plan should provide the following: a. If field #4 cannot be extended onto school property then shift fields #4 and #5 to the north and east to allow room for two 200' fields. Keep field #6 in its present location.

(Concept Study

B) b. Construct one 200' field and one 300' field in the wooded area on the north side of the site along with parking and related improvements. (Modified Concept Study A) c. Improve the existing west side parking and pedestrian access as shown on all three concepts. d. Continue to pursue certification of the existing well for irrigation. e. Little League and PeeWees favor three fields on the east side of Sand Hill Road. They would like to: Leave field

#3 in its present location and configuration, with improvements for access and infield drainage; and would like us to study the possibility of moving field

#1 to the north and west to create two useable fields

(#1 and

#3) and one practice field

(#2).

Field

#1 would have built-in bleacher seating similar to field #3. f. Girls Softball favors the two-field alternative on the east side as shown on Concept

Study B. g. Restrooms, concessions and storage should be included. h. Field lighting should be included. i. County should improve pedestrian crossing of Sand Hill Road. j.

Arrange new parking in NE corner to align access drive with new parking drive across

Sand Hill Road. (Concept Study A)

12

a. b. c. d. access expense to improve meets minimum standards tinue to be a wise investment given inherent in

Little League serve. Existing and future needs of user conshould be met by: making minor improvements to Field #6; constructing a new 200' Field #7; reconstructing Fields #4 and #5 to achieve minimum 200' outfields; and construction of two new fields with appropriate parking in the northwest corner of the site. Fields #1 and #2 should be relegated to younger team games and practice only.

Consideration should be given to eliminating the outfield fence to create a multi-purpose field area for use other sports. Appropriate restrooms, storage, children's play areas, gathering spaces, maintenance facilities, planting, walkways, and irrigation should be provided with any new development. The Commissioners also embraced the idea of a loop path around the fields in the northwest corner the site and liked the idea providing park elements other than recreation fields.

14

use as an

111

A 1,1

111

Ill

111

A 48 car

A with access the

A irrigated multi-purpose/warm-up area north the

Southwest Area (west of Sand Hill Road):

11

111

Improve existing gravel parking area stops.

Add Field #7, a outfield, lighted, pens, bleachers,

#6

110 cars; irrigated baseball/softball field with backstop,

ILL

111

Ill

• Benches, flagpole, ornamental planting

An irrigated multi-purpose/warm-up area south of Field #6 with a

"T" ball backstop in the southeast corner.

A 700 SF maintenance building at the east end of the multi-purpose area with two garage bays and a small storage area, and exterior soil bins.

General:

111

111

111

Irrigation and seeding of open areas adjacent to development.

Tree planting in and around parking areas, plazas and streets.

Reforestation of new and existing steep slope areas on site through a combination of purchased seedlings and volunteer labor.

16

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MASTER PLAN

PHASING AND COST ESTIMATES

The Master Plan provided in this report will provide guidance for the long-term development

Sand Hill Park and provide a tool to assist with grant writing and budgeting. Improvements will need to be spread over several years. Development funds are antincipated as follows:

2005-$900,000.

2006-$100,000.

2007- Currently undetermined, potential funding $300,000-$500,000.

2008 and after-undetermined.

The following proposed phasing for the project is based on the available budgets stated above and the priority of meeting the user groups primary need for five regulation fields and two practice fields, and their long-range goal of adding two more regulation fields. Please see Appendix 4 for detailed cost estimates.

Phase 1:

111

Parking improvements to 11 0-car lot.

1111

11

111

Move caretaker residence and construct 16-car parking lot east of Sand Hill Road.

Improvements to Fields #1, #2, and #6, including the removal of the outfield fence between

Fields #1 and #2.

Construct Fields #4, #5, and #7.

111

111

111

1111

111

Partial plaza and restroom concession building behind backstops of Fields #4, #5, and #6.

Connecting walkways, Handicap ramp and service drives.

Guardrail on east side of Sand Hill Road.

Pedestrian crossing signal on Sand Hill Road.

Minimal tree planting.

Total Project Cost Estimate- Phase 1: $883,085.00

Proposed Phase 1 Additive Alternate Bid:

111

Irrigate and seed multi-purpose/warm-up areas.

Additive Alternate Cost Estimate: $50,858.00

18

PHASE 1 AREA OF WORK

Phase 2:

• Concrete stairs and handrail at 11 0-car parking lot.

• Plant 50 additional trees, 2 , 000 SF of shrubs , groundcover and mulch .

• Seedlings for reforestation.

Total Project Cost Estimate- Phase 2: $97,189.00

Proposed Phase 2 Addit i ve Alternate B i d:

• 300 SF storage building at fields.

Additive Alternate Cost Estim a te: $27,194.00

I

I

MASTER PLAN

SAND HILL PARK DEVELOPMENT PLAN

PHASE 2 AREA OF WORK

19

Future Phased Development:

Without a fixed budget for 2007 and beyond, the following scope and estimate reflects the effort required to complete the Master Plan as shown:

• 48-car parking lot in northwest area to serve Fields #8 and #9 .

• Fields #8 and #9 and

'T' ball backstop

.

• Plaza and 1,100 SF restroom/concession/storage building .

• 700 SF maintenance building.

• Planting 54 additional trees and 1 ,500 SF of shrubs, groundcover and mulch .

• Field and parking lot lighting .

Total Future Phase Development Cost Estimate: $1,429,425 .

00

MASTER PLAN

20

Potential Long-Term Expansion:

If future user group needs exceed facility capacity after the

Master Plan as described above is implemented, including field lighting, then the following long-term expansion options should be considered :

• Add 42 car parking lot shown on Concept Study B .

• Add field modifications shown in Concept Study B resulting in the addition of another regulation field .

• Add restroom/concession building and storage building shown in Concept Study B .

• Add plaza and circulation improvements shown in Concept Study B with related planting and irrigation.

No project costs have been developed for long-term expansion .

_1

Volunteer Help:

User groups have expressed an interest in continuing the partnership spirit with the County that has existed over the years . There is a community interest in providing donated labor and materials as well as assisting with some aspects of field maintenance . Reforestation efforts and the construction of small structures (benches, picnic tables, scoreboards, etc.) are good candidates for donated materials and labor . Volunteer help could supplement Phase 2 improvements or be applied to future phases.

SAND HILL PARK DEVELOPMENT PLAN 21

APPENDICES

Appendix 1

User Group Questionnaires

SAND HILL PARK DEVELOPMENT PLAN

User Group Interview: February 16, 2005

Interviewer:

Organization:

Representatives:

Ed Macleod, Macleod Reckard Landscape Architects

North Mason Girls Softball Association (NMGSA)

Paul Newman, President; (360) 275-7933

Diane Newman; (360) 275-7933

Michael Johnson, Vice President; (360) 275-5790

Ron Patterson, Equipment Manager; (360) 275-2927

Michele Johnson, Secretary; (360) 275-5790

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:HILL PARK

Organization Representative

Name::

PAJL.

N80MAN

Number of Teams:

Cf

~N b

Phone:(?tpo}Z75

-7133

FaxMz7r:;-

?133

Email:

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Duration of Season:

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Age Group Served: Age:

co

Name:

MD

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Field Size Requirements: Outfield:

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Base Paths:

1'3>ALL"

45""

Age:

SA'ID

Name:

Outfield:

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Base Paths: 55"

Age:

IDANl)

Name:

Outfield:

Base Paths:

Ol'J ·-

Age:

/2.

1

Name:

UN\:)~

Outfield: l4)4o

Base Paths:

AND

1

- - - 1

Mound: YES

I

NO Mound: YES

I

NO Mound: YES

I

NO Mound: YES

I

NO

Hei ht: Hei ht: ht: ht:

Sand Hill Park Fields

Currently Used: 1 2 3 4 56

NoM~

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Current level of Sand Hill Park Use:

Games:

Practice:

Current unmet field needs:

Games:

Practice:

Needs accommodated by field lights:

Games:

Practice:

5-year projected field needs:

Games:

Practice:

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SUN

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MON

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TUES

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WED

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THURS

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FRI

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SAT

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How many fields do you wa t .at Said Hill Park for use by your organization:

Outfield Size: ·2Gb'

z..cc:/

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Base Path:

foO'

55'

4-s-

1

Is parking east of Sand Hill Road a good idea?

How many cars?

24

YES

Ftt.::LD

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Page 1 of 2

~

Is additional parking needed west of Sand Hill Road? f'-\0

Support Facilities Needed:

Restroom

Storage

Concessions

Warm Up Areas

Batting Cages

Bull Pens

Soil Bins

EastofSan~Road cW'~

YES~

YES~

YES~

Recommended number of "T" Ball backstops:

Size of Outfield:

JS"O 1

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VVestofSan~Road

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Y~.(NOJ

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YES

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What is your highest priority improvement?

AO\)\n(::NAL- Fl

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What safety concerns do you have with the existing park?

CA~S

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SAND FtiCL.

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Do you support use of the wooded area on t~~qh development of additional fields and parkingt_5§JI NO

If YES to the above question, then what type of fields:

ClCJ~L.L f1

EZ-.0'>

How important is field orientation: t'{C)\

Y

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Additional Comments:

Page 2 of 2

NMGSA Additional Comments:

"' There should be enough parking to accommodate 24 cars per game. 6 fields= 144 cars. m

Restrooms would be a welcome addition, but the need for more fields is greater.

Ill

Ill

10

A commons area for gathering would be nice.

NMGSA has two storage sheds on site. Permanent storage would be nice, but is not a priority.

Concessions not a priority.

111

Warm-up area is important, but formal bull pens and batting cages are not a high priority.

.. Currently each team has two events per week. It is desirable to increase this to three events per week.

.. No need for another large (300') field.

1!11

Portable mound on #6 would be good.

!!!

!!!

Ill

Field #1 accommodates 8-1 0 year old age groups.

Two fields for exclusive use of softball would be great

Three more fields (200') would probably take care of everyone's needs.

Ill m

Future field #7 west of Sand Hill Road (backstop only) has had a sinkhole in the outfield area in the past.

Abandon tunnel and create storage area at either end.

.. infield lip on fields #1 and #2 is uneven and dangerous.

1111

Fields #5 and #6 now have disturbed areas from irrigation installation.

111

Field #5 infield is low and holds water especially at

3rd base dugout

111

County should pursue a joint-use agreement with School District to allow expansion of field

#4 outfield and create room for soccer field.

• The addition of 6' outfield fences on #4 and #5 would be nice. ill

Can fields #1 and #2 utilize slope for bleacher seating?

111

Fields should have warning tracks.

• Vandalism is an issue.

SAND HILl PARK DEVELOPMENT PlAN

User Group Interview: February 16, 2005

Interviewer:

Ed Macleod, Macleod Reckard Landscape Architects

Organization:

North Mason Little League (NMLL)

Representatives:

Doug Crummey, President; (360) 275-4896

.,·

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JD HILL PARK

Organization Representative

Name:: tA;?lX1

C.\ZUM

M

EY

Number of Teams:

19

4Efl0

Fax:

{f:S3)

q

12 -CJ17{p

Email: IX\4.)MMtYe {.flLt..ESr. NET

Duration of Season:

:/1 -

'

7/t

Age Group Served:

I

Age: s--

to

Name: I"-15ALL

I

Age: 7-17.... .

Name: MINOt<S

· Field Size Requirements: Outfield: Outfield:

zco'

Sand Hill Park Fields

Base Paths:

-s-o~

f.c:;O

Base Paths:

Mound: [email protected])

tpo'

I

Mound:~/

NO

Heiaht: Heiaht:

w"

LII'-E""!"n 0SE

~4

Currently Used: 1 2 3 4, 5 6 1

_

.8

4 5 6 ltA.'lb" OS'E\J

W LA::-IL

cF-

11-\ \:1.,~

DO

I.J'SE\)

Ill.

Z:.

Jt-\

S ?AC I:?

PI<Et==E!<.. ii:t-

4 ~

J

I

Age: 9-IZ.

Name:

MA..\oF<S

Outfield: z:c:;!::J

~

\Age:

13-1

~

Name: ;:!!::eN.

Outfield:

1

P.B.>/

3co

1

Base Paths_:

Height:

to" too'

Base

Path~~

qo

I

Mou. nd(YSS)/ NO

Heiaht:

Jb)'

Current level of Sand Hill Park Use:

Games:

Practice:

Current unmet field needs:

Games:

Practice:

Needs accommodated by field lights:

Games:

Practice:

5-year projected field needs:

Games:

Practice:

!Z...,

0

(p

0

0

0

SUN

I

I

MON TUES WED THURS FRI SAT z z z z z,

7..-

J

I

l I

I

I

0

4

0

D

4

4

0

4

0

D

4

4

How many fields do you want at Sand Hill Park for use by your organization:

}111\'-llMOM

Outfield Size:

Base Path:

zco

!Po'

I

}

"iAM

IS"rt S

~/?

9o"

3'

41b~MS

r?\2~15)2.~

3

fULL

11l'1S"

4

Is parking east of Sand Hill Road a good idea?

'(

SS

Page 1 of 2

/' additional parking needed west of Sand Hill Road?

N

0

Support Facilities Needed:

Restroom

Storage

Concessions

Warm Up Areas

Batting Cages

Bull Pens

Soil Bins

East of Sand Hill Road

YES I NO

YES

I NO

YES

I NO

YES I NO

YES I NO

YES I NO

YES

I NO

West of Sand Hill Road m:~g

I

/

NO

VNO

/NO

YES

I NO

Recommended number of "T" Ball backstops:

Size of Outfield:

100-

1c;o"

What is your highest priority improvement? 1'-'JNCI:?" Ftt:;'VD'X)I4

MA~t;"

FIE"L))>WS'"

As\<..

LL S1?\NOA\Z:DS

IS'<c~ Lt;FI

FIELD

Fb~\Cb""

~

St'AN'dA\C:.C5S

What safety concerns do you have with the existing park? !?AXtH c::vrFitz....Q 9\ZAS.S. NO

82W~

J'l

0

1-01

WA

'F(?t<. ct:)j(~

CESS

I

ON

"S

Do you support use of the wooded area on the nort~ development of additional fields and parking?

YES~

_;

If YES to the above question, then what type of fields: - - - - - - - - - - - - - - - -

How important is field

orientation:~N~o-~~V-~~~~----------------­

Additional Comments:

'SEt

A -rr;a.-c

1--l

H~ll

Page 2 of 2

NMll Additional Comments:

..

Ill

Iii

Ill ill ill

II

!ill

After opening day very few practices are held.

Sand Hill Park is both home and away for most teams .

No NMLL t-ball played at Sand Hill Park.

NMLL has two year contract with County for concessions.

Field #5 good as-is; add outfield fence.

Fields should have warning tracks.

Mounds are needed for LL except t-ball and coach pitch.

Orientation should be considered, but not at the expense of the number of fields or convenient organization of fields.

Include a flag pole and second story announcer booth and meeting room above restroom/storage/concession, but not if ADA requirements make the cost prohibitive.

185' outfields are ok, but not desirable.

Moving field #5 north to make room for 200' outfield in #4 seems like a low priority for use of meager improvement funds.

Personally Doug Crummey would like to see the north half of Sand Hill Park remain passive; i.e. trails, vegetation, picnic, play area, etc. These activities also support the athletic field.

NMLL is working to gain practice fields at two other locations; (Hawkin Middle School and

Centrex).

A grass infield on #5 and #6 would be ideal.

Parking rarely a problem. When it occurs the overflow goes to the school lot. Parking along

Sand Hill Road is a problem unrelated to available space in parking lot.

Lighting of fields would not make a big difference to NMLL, but it could provide field time for adult softball. ·

Bull pens would be great for

#5 and

#6.

Room for one pitcher at a time is ok.

There is a big celebration opening _day; some gathering space for that event would be nice.

Need power outlets at

#5 and

#6.

Need play area on west side of street.

NMLL is willing to contribute time, materials and money to improvements. Many parents have contracting experience.

Drainage has not been a significant problem. Drainage at

#2 is good.

Temporary outfield fencing is ok.

Long term NMLL would like to have two dedicated 200' fields and one 300' field.

Portable mounds are undesirable (not as safe and difficult to manage).

The addition of scoreboards with advertising and advertising signs on the outfield fences should be resolved with the County.

SAND HILL PARK DEVELOPMENT PlA!\l

User Group Interview: February 16, 2005

Interviewer:

Organization:

Representatives:

Ed Macleod, Macleod Reckard Landscape Architects

PeeWees

Randy Netherlin; (360) 275-4035

Tyler Schiffman; (360) 860-5647

John Hicks

SA HILL PARK

Organization Representative

Name:: iYL~ SC-1--\I~FMAI'-1

Phone:(?0D)630-Sb47

Fax:

Number of Teams:

Ita

0!"-1 AVt\ZA{£

Duration of Season:--------

Age Group Served:

Field Size Requirements:

Age:

'1

AND

ONPb~

Name:

p

Outfield:

Base Paths:

Mound: YES

I

NO

Height:

Age: IVA.I'-IP

J

I

Name: C~

Outfield:

Base Paths:

Mound: YES

I

NO

Height:

Sand Hill Park Fields

Currently Used: 1m3455

-

Age:

11, lZ

1

Name:

5

1"3>

Outfield:

Base Paths:

Mound: YES

I

NO

Height:

~1~~56

- -

Email: --·-···-·--···--

Age:

I~

Al'lD Of'

Name:

A

----·-·~--

Outfield:

Base Paths:

·--~-·-

Mound: YES

IN

Height:

·-·--·---·---

1tV3 4 56

Current level of Sand Hill Park Use:

Games:

Practice:

Current unmet field needs:

Games:

Practice:

Needs accommodated by field

~ights:

Games:

Practice:

5-year projected field needs:

Games:

Practice: z/v--1~

1

DR

Me¥~

SUN

I

MON

I

TUES

I WED I

THURS

I

FR!

How many

fields

do yo;ar

at s_

~nd

Hill Park for use by your organization:

Outfield Size:

Base Path:

-

2C(:)

'

1 zoo

- - /

_]_Q_

2

AP\>liWNAL

A~\)3

(>

ror~,L~)

Is parking east of Sand Hill Road a good idea?

How many cars? - -....... -------

Pa9e I .2

...

-· is additional parking needed west of Sand Hill Road?

Support Facilities Needed:

Restroom

East of Sand Hill Road

~NO

Storage

UMP1fl:6' t:f&;ll>.~

J

c.HA~) ~t:t"S E I NO

1

NO

West of Sand Hill Road gm~g

Concessions

Warm Up Areas

Batting Cages

Bull Pens

Soil Bins

E

I

NO

NO

I

NO lm o

0

NO

0

Recommended number of "T" Ball backstops:

Size of Outfield:

0 ~MC:;:;. c.a.JLO

L!SE ·

4

Mctswes

W-

}oo'

(L)llH-

&e:/

J"::.AS.~

What is your highest priority improvement? _

_,_\2-'B;:;__~...,____,_-=,...-----'H:...._

_ _ _ _ _ _ _ _ _ _ _ _

What safety concerns do you have with the existing park?

C!Z.CSSJJ-::::Y

~f) ~L

ICOA0

Do you support use of the wooded area on t~~h development of additional fields and parking(2§.:;YI NO

If YES to the above question, then what type offields:

How important is field orientation:

C1'1Hk.:lAQUt-i JVIo\Zt? sc::x::GE--e..

HCVb

c..

~ot \~

BM~L

SClCL.t

NOr

V~Y

I H

~\2-TAHI-

~ALL--

cR.

FIZDr·-tt:?. cr

S.H-.JC:()

AJ'---J)~

I

:AN))

Z

Additional Comments: s~

Page 2 of 2

Pee Wee Additional Comments:

111

>~

111

111

111

:m

111

111

Jll

II!

111

IIi

111

Lack of restrooms is a problem.

Crossing Sand Hill Road is a safety problem. Tyler Shiffman remembers a plan for an overpass developed around 1986.

The Pee Wees are assigned field #2 for their exclusive use. It's nice to have your own field.

In the future the Pee Wee baseball program may change to a Babe Ruth League format more like NMLL.

Field #3 should have an irrigation system. One may have just been installed.

Sani-cans are now used and the addition of restrooms is a high priority.

There should be soccer and Pee Wee football fields provided.

There should be more cooperation between the County and School District for development and maintenance of fields.

Lighting the fields would allow for more Pee Wee games and practice for the older kids.

Pee Wees are in favor of portable mound use, rather than permanent mounds, for added field scheduling flexibility.

Randy Netherlin suggested the addition of soccer/football fields and a gymnasium on the upper north half of Sand Hill Park.

An example of a nice complex is MCRRA in Shelton.

Short term priorities include:

111

• Add restroom and one field on west side.

• Irrigate all fields.

\l\1

Add drinking fountains at all fields.

Long Term:

• Two designated Pee Wee fields. e

Two more total fields.

• Four t-ball backstops.

Appendix 2

List of Potential Program Elements

SAND HILL PARK DEVELOPMENT PLAN

List of Potential Program Elements

A. Improvements to Existing Fields:

1. Strip existing outfield sod, add topsoil, fmish grade and seed.

2. Add regulation little league warning tracks to all fields.

3. Raise height of outfield fence when distance to home plate is less than 200 feet.

4. Add outfield fence to fields #4 and #5.

5. Complete dugouts field #4.

6. Improve infield drainage on field #5.

7. Regrade infields to promote surface drainage and eliminate irregularities.

8. Improve dugouts, backstops, pedestrian access and spectator seating at fields #1, #2, and #3.

9. Use a portion of Sand Hill Road ROW to reconstruct retaining wall on east side of road and provide a walkway to connect parking to fields # 1, #2, and #3.

B. Relocation of Existing Fields:

1. Shift location of fields #4 and #5 to allow for a regulation 200 foot outfield on both fields. Shift would require significant clearing, cut and regrading of existing slopes.

2. Shift location of backstop on field #3,

+/-

40 feet to the south to make room for restroom/concessions south of Fern Way.

3. Shift location of field #5 backstop

+/-

30 feet east to gain a 200 foot outfield. The distance between fields #5 and #6 would be reduced to 60 feet.

4. Relocate fields #1 and #2 to the north half of the west side of the park and convert area to two permanent t-ball backstops and two portable t-ball backstops and one minimum FIF A regulation soccer field or warm-up area.

C. New Fields:

1. Add field #7 (200 feet) west of Sand Hill Road, north of parking area.

2. Add a minimum of 2 (200 feet) fields to the north half of the west side of Sand Hill Park. These fields could be dedicated softball fields with their own support facilities.

3. Add a non-regulation soccer field/warm-up area with two permanent t-ball backstops west of

Sand Hill Road, west of the parking area.

D. New Support Facilities

1. Improve safety of pedestrian crossing at Sand Hill Road.

2. Restroom/concession/storage buildings west of Sand Hill Road could be one or multiple structures.

3. Add a meeting room to the structure in #1 above.

4. Children's play area west of Sand Hill Road.

5. Restroom/concession/storage building east of Sand Hill Road in area created by suggestion of

B.2. above.

6. Install a wire cable guardrail along both sides of Sand Hill Road to prevent on-street parking. Add sidewalks on both sides of Sand Hill Road

7. Add a bullpen to the outfield side of each dugout on fields #4, #5, and #6 and all new fields.

Page 1 of2

8. Add a minimum of two batting cages on the west side of Sand Hill Road and one per two new fields constructed.

9. Provide scoreboards (can be electronic or hand-operated).

10. Light fields #4, #5, and #6 and all new fields.

11. Provide drinking fountains at each field or at a minimum at each restroom.

12. Provide foul poles on all fields; except designated t-ball areas.

13. Create a commons area with flagpole for ceremonies and gathering space.

14. Expand existing parking west of Sand Hill Road by filling in northwest comer and striping existing and expanding lot.

E. Potential Joint Use with School District

1. Agree to joint use of Sand Hill Elementary School parking and Sand Hill Park parking.

2.

Agree to allow Mason County Parks to extend field #4 outfield onto park property.

3.

Agree to allow a portion of a regulation soccer field and t-ball area to extend onto School District property. Mason County builds and maintains facilities and School District has priority use during school hours.

4. Reroute Fern Way around the outfield of field #3, utilizing a portion of School District property on the south end to complete the connection to Sand Hill Road. This would eliminate the pedestrian conflict crossing Fern Way, avoid blocking access to homes east of Sand Hill Park, and allow for larger outfields on fields #1 and #2 by utilizing portions of existing Fern Way. The option discussed in B.2. may be eliminated depending on the amount of property the School

District would allow Parks to utilize.

Page 2 of2

Appendix 3

Concept Study Cost Estimates

Sand Hill Park Development Plan

Cost Estimate

2/28/05

SCHEME

A

1. Three Field Complex in SW Corner

200' Field

200' Field

300' Field

Restroom

I

Concession

Addt'l Paving

I

Planting

I

Irrigation

Field Lighting (11 poles, panel)

2. Single 200' Field SW of 117 Car Parking

200' Field

Addt'l Paving

I

Planting

I

Irrigation

Field Lighting (6 poles)

3. Two Field Complex in N.W. Corner

Clearing

I

Grading

200' Field

300' Field

Restroom

I

Concession

Meeting RM

I

Shelter

Parking (50 cars)

Addt'l Paving

I

Planting

I

Irrigation

Lighting (9 poles, panel)

4. 117 Car Parking

Paving

I

Wheelstops

Addt'l Paving

I

Planting

I

Irrigation

5. 2

Field Complex East of Sand Hill

Clearing

I

Grading

200' Field

200' Field

Restroom

I

Concession

Storage

Parking (52 Cars)

Relocate Fern Way

Relocate Caretaker

Addt'l Paving

I

Planting

I

Irrigation

Field Lighting (12 poles, panel)

TOTAL

100,000.00

100,000.00

150,000.00

350,000.00

160,000.00

120,000.00

160,000.00

790,000.00

100,000.00

100,000.00

30,000.00

60,000.00

190,000.00

50,000.00

100,000.00

150,000.00

300,000.00

160,000.00

75,000.00

35,000.00

120,000.00

140,000.00

830,000.00

40,000.00

20,000.00

60,000.00

20,000.00

100,000.00

100,000.00

220,000.00

160,000.00

20,000.00

35,000.00

60,000.00

10,000.00

40,000.00

170,000.00

715,000.00

$ 2,585,000.00

Sand Hill Park Development Plan

Cost Estimate

2/28/05

SCHEME B

1. Three Field Complex in SW Corner

200' Field

Earthwork I Clearing

200' Field

Rehab 300' Field #6

Restroom

I Concession

Field Lighting (11 poles, panel)

Addt'l Paving

I Planting /Irrigation

T-Ball

2. Single 200' Field SW of 117 Car Parking

100,000.00

5,000.00

100,000.00

50,000.00

255,000.00

160,000.00

160,000.00

100,000.00

5,000.00

680,000.00

190,000.00

190,000.00

3. 2 Field Complex in N.W. Corner q1earing I Grading

200' Field

200' Field

Restroom I Concession I Mtg Room

Storage

Parking (75 cars)

Addt'l Paving

I Planting I Irrigation

Field Lighting (9 poles, panel)

4. 117 Car Parking

40,000.00

100,000.00

100,000.00

240,000.00

170,000.00

20,000.00

51,000.00

70,000.00

180,000.00

731,000.00

60,000.00

60,000.00

5. 2 Field Complex East of Sand Hill

Clearing I Grading --

200' Field

200' Field

Restroom I Concession

Storage

Parking (70 Cars)

Addt'l Paving

I Planting I Irrigation

Relocate Caretaker

Field Lighting (12 poles, panel)

TOTAL

20,000.00

100,000.00

100,000.00

220,000.00

160,000.00

20,000.00

50,000.00

40,000.00

10,000.00

170,000.00

670,000.00

$

2,331 ,000.00

Sand Hill Park Development Plan

Cost Estimate

2/28/05

SCHEME C

1.

Three Field Complex in SW Corner

200' Field

150' Practice Field

Rehab 300' Field #6

Restroom

I

Concession

Addt'l Paving

I

Planting

I

Irrigation

Field Lighting (11 poles, panel)

T-Ball

2. Single 200' Field SW of 117 Car Parking

200' Field

3. 2 Field Complex in N.W. Corner

4. 117 Car Parking

5. 3 Field Complex East of

Sand Hill Road

200' Field

150' Practice

150' Practice

Restroom

I

Concession (small)

Storage

Storage

Parking

Addt'l. Paving

I

Planting

I

l~rigation

Field Lighting ( 13 poles, panel)

TOTAL

100,000.00

75,000.00

50,000.00

225,000.00

160,000.00

100,000.00

160,000.00

5,000.00

650,000.00

190,000.00

190,000.00

731,000.00

731,000.00

60,000.00

60,000.00

100,000.00

50,000.00

50,000.00

200,000.00

100,000.00

15,000.00

15,000.00

20,000.00

40,000.00

180,000.00

570,000.00

$ 2,201,000.00

Appendix 4

Master Plan Cost Estimates

Macleod Reckard

Landscape Architects

Phase 1

Mobilization (6%)

ITEM

&

DESCRIPTION

Site Preparation:

Clearing and Grubbbing (Field #5)

Strip Sod (2" deep, was on site)

Demolition and Salvage

Backstop and Debris (Field #7)

Remove Outfield Fence (Fields

#1

&

#2)

Salvage Fabric

Backstop and Debris (Fields #4 &

#5))

Salvage Fabric

Saw Cut SST Parking Island

Parking Island SST

AC Walkway

Earthwork & Grading:

Cut, Place and Compact On Site (Field

#5)

Rough Grading

Fields #4, #5,

&

#7

Pavement and Building Sites

Imported Soils

Infield Soil

Field #4 (5")

Field #5 (5")

Field #6 (topdress)

Field

#7 (5")

Bull Pens

#4,

#5, #6,

&

#7 (5")

Sand Organic (outfields)

Field #4 (5")

Field #5 (5")

Field #6 (topdress)

Field

#7 (5")

Warning Track Surfacing

Field #4

(4")

Field #5 (4")

Field

#6 (4")

Field #7 (4")

Topsoil

Utilities:

Water Service (by others)

Septic System

Storm Drain (infiltration)

Irrigation:

Field #4

Field

#5

Field #6 (improvements)

..

-

166

166

73

166

102

405

405

174

405

60

60

74

60

QUANTITY

Cost Estimate

Project: Sand Hill Park

Phase: Development Plan

Date: 4-18-05 By: EM

UNIT UNIT COST ITEM TOTAL SUBTOTAL

ALLOW

LS

0.7

613

ALLOW

ALLOW

ALLOW

ALLOW

ALLOW

880

103

10

8,500

13,066

5,120

AC

CY

LS

LS

LS

LS

LS

LF

CY

CY

6,000.00

12.00

5.00

13.00

13.00

CY

SY

SY

5.00

0.30

0.35

36,539

4,200

7,356

500

300

200

2,000

500

4,400

1,339

130

42,500

3,920

1,792

36,539

20,925

ALLOW

ALLOW

26,250

26,250

ALLOW

LS

LS

SF

SF

LS

CY

CY

CY

CY

CY

CY

CY

CY

CY

CY

CY

CY

CY

33.00

33.00

33.00

33.00

33.00

25.00

25.00

25.00

25.00

26.00

26.00

26.00

26.00

0.30

0.30

5,478

5,478

2,409

5,478

3,366

10,125

10,125

4,350

10,125

1,560

1,560

1,924

1,560

111,750

25,000

-

20,000 45,000

7,875

7,875

2,000

Phase 1 - Page 1 of 3

Macleod Reckard

Landscape Architects

ITEM & DESCRIPTION

Field #7

Sleeving (for future irrigation)

Mainline Assembly

Pavement & Wheel StoQs:

Concrete at Backstops (Fields #4, #5,

&

#6)

Concrete at Field #7

HC Ramp

AC Walkway

BST (large parking lot) (4")

BST (16 car parking lot) (4")

Crushed Rock Access Road

Precast Concrete Wheel Stops

Rock Wall:

At HC Ramp (average 4' height)

Structures:

Relocate Caretaker Residence

Restroom Concession

Backstops

Field #4 (partial use of salvage)

Field #5 (partial use of salvage)

Field #6 (as is)

Field #7 (all new including planks)

Fencing

Field #4

10' height

6' height (partial use of salvage)

Field #5

1 0' height

6' height (partial use of salvage)

Field #6 (add bull pen fencing, 6' height)

Field #7

10' height

6' height (including bull pens)

Chain Link Gates

Fields #4, #5,

&

#7 pedestrian gates

Fields #4, #5,

&

#7 vehicular gates

Bull Pens #4, #5, #6, & #7 pedestrian gates

Benches (for dugouts):

Fields #4, #5, & #7 (8' long aluminum)

--

Bleachers Fields #7 (4 row aluminum)

Handrailing:

HC Ramp (galvanized pipe)

Foul Poles:

100

864

100

864

184

100

864

18

3

8

18

2

310

4

QUANTITY

26,250

ALLOW

ALLOW

Cost Estimate

Project: Sand Hill Park

Phase: Development Plan

Date: 4-18-05 By: EM

UNIT

SF

LS

LS

UNIT COST

0.30

ITEM TOTAL

7,875

500

5,000

SUBTOTAL

31,125

1,631

347

127

14,545

40,000

12,600

5,400

128

SY

SY

SY

SF

SF

SF

SF

EA

LF

30.00

30.00

30.00

1.75

0.45

0.45

0.40

80.00

30.00

48,930

10,410

3,810

25,454

18,000

5,670

2,160

10,240

4,500

124,674

4,500 150

ALLOW

800

1

1

1

LS

SF

EA

EA

EA

130.00

4,500.00

4,500.00

5;500.00

10,000

104,000

4,500

4,500

-

5,500

LF

LF

LF

LF

LF

LF

LF

EA

EA

EA

25.00

16.00

25.00

16.00

16.00

25.00

18.00

250.00

1,500.00

250.00

EA

EA

250.00

2,000.00

LF

SET

30.00

2,500.00

2,500

13,824

2,500

13,824

2,944

2,500

15,552

4,500

4,500

2,000

4,500

4,000

193,144

4,500

4,000

9,300

10,000

Phase 1 - Page 2 of 3

9,300

10,000

Macleod Reckard

Landscape Architects

ITEM & DESCRIPTION

Flag Pole (30' height aluminum)

QUANTITY

1

Sand Hill Road Crossing lmQrovements:

HC Signs:

1

4

Planting:

Trees in Parking Lot (2" caliber)

Trees at Backstops

(2" caliber)

Outfield Seeding

Fields #4, #5,

&

#7 (new)

Field #6 (aeration and overseeding)

Parking Island Seeding

11

10

78,750

56,250

7,500

Subtotal Phase 1 Construction Costs:

Sales Tax (8.6%):

Contingency (5%)

Total Phase 1 Construction Costs:

Other Project Costs:

Water Service

Design

Survey, Geotech, Testing (includes NW corner)

Permitting

ALLOW

ALLOW

ALLOW

ALLOW

Total Phase 1 Project Cost Estimate:

Additive Alternate #1

Multi-Purpose Seeded Areas

Site PreQaration:

Weed Kill Proposed Turf

Scarify Proposed Turf Areas

Earthwork & Grading:

Rough Grading

Import 3" Topsoil

Irrigation:

New Turf Areas

Planting:

New Turf Areas (hydroseeded)

..

-

63,500

7,055

7,055

512

63,500

63,500

Cost Estimate

Project: Sand Hill Park

Phase:

Date:

Development Plan

4-18-05

By: EM

UNIT

EA

EA

EA

UNIT COST

2,200.00

18,000.00

200.00

ITEM TOTAL

2,200

18,000

800

EA

EA

SF

SF

SF

LS

LS

LS

LS

SF

SY

SY

CY

SF

SF

250.00

250.00

0.15

0.20

0.10

0.03

0.20

0.35

20.00

0.35

0.10

2,750

2,500

11,813

11,250

750

SUBTOTAL

2,200

18,000

800

29,063

645,519

55,515

35,052

736,085

50,000

72,000

20,000

5,000

147,000

$ 883,085

1,905

1,411

2,469

10,240

22,225

6,350

3,316

12,709

22,225

6,350

Subtotal Alternate #1:

Sales Tax (8.6%):

Contengency (5%)

Total Additive Alternate #1 Construction Costs:

44,600

3,836

2,422

50,858

Phase 1 - Page 3 of 3

Macleod Reckard

Landscape Architects

Cost Estimate

Project: Sand Hill Park

Phase: Development Plan

Date: 4-18-05 By: EM

Phase 2

Mobilization (6%)

ITEM & DESCRIPTION

QUANTITY

ALLOW

Structures:

Concrete Stairs

Handrailing

Benches (plaza fields #4, #5,

&

#6)

Planting:

Trees 2" caliber

Shrubs

&

Groundcover

Seedlings (materials only)

Mulch (shredding from phase 1 clearing)

240

50

6

50

2,000

ALLOW

400

Subtotal:

Sales Tax (8.6%):

Contingency (5%)

Total Phase 2 Construction Costs:

Other Project Costs:

Design

Phase 2

(including Phase 2 Alternate #1 storage building)

Phase 3

(assumes $300,000 Phase 3 project budget)

Permitting

Testing

ALLOW

ALLOW

ALLOW

UNIT

LS

LF

RISER

LF

EA

EA

SF

LS

CY

LS

LS

LS

UNIT COST

50.00

30.00

850.00

250.00

5.00

5,000.00

2.00

Total Phase 2 Project Cost Estimate:

Additive Alternate #1

(15' x 20' Storage Building)

Mobilization (6%)

.. -

ALLOW

Structure:

15' x 20', 4 Bay Storage Building

300

LS

SF 75.00

Subtotal:

Sales Tax (8.6%):

Contingency (5%)

Total Alternate #1 Phase 2 Construction Costs:

ITEM TOTAL

2,814

12,000

1,500

5,100

12,500

10,000

5,000

800

10,000

27,000

2,000

1,500

1,350

22,500

$

SUBTOTAL

2,814

18,600

28,300

49,714

4,275

2,699

56,689

40,500

97,189

1,350

22,500

23,850

2,051

1,295

27,196

Phase 2 - Page 1 of 1

Macleod Reckard

Landscape Architects

ITEM & DESCRIPTION

Future Phased Development

Mobilization (6%)

Site Preparation:

TESC

Clearing and Grubbing

Earthwork & Grading:

Cut, Place and Compact On Site

Rough Grading

Imported Soils

Infield Soil

Field #8 (5")

Field #9 (5")

Bull Pens #8 & #9 (5")

Sand Organic (outfields)

Field #8 (5")

Field #9 (5")

Warning Track Surfacing

Field #8 (4")

Field #9 (4")

Topsoil

Multi-Use Grass

&

Parking Island (3")

Utilities:

Water Service (restroom)

Septic System

Storm Drain (infiltration)

Electrical (to restroom and field lights)

Irrigation:

Field #8

Field #9

Sleeving (for future irrigation)

Multi-Use Grass Areas

Pavement & Wheel Stops:

Concrete at Backstops (Fields #8 & #9)

AC Walkway

Precast Concrete Wheel Stops

BST Parking (4")

BST Maintenance Yard and Access

Structures:

Restroom/Concession/Storage

Maintenance Building

Backstops (Fields #8

&

9)

"T" Ball Backstop

..

-

QUANTITY

Cost Estimate

Project Sand Hill Park

Phase: Development Plan

Date: 4-18-05 By: EM

UNIT UNIT COST ITEM TOTAL

ALLOW

ALLOW

6

LS

LS

AC

20,000

31,000

CY

SY

9,333.00

4.00

0.30

63,873

3,000

55,998

80,000

9,300

SUBTOTAL

63,873

58,998

166

360

54

405

854

60

81

894

CY

CY

CY

CY

CY

CY

CY

CY

ALLOW

ALLOW

ALLOW

ALLOW

26,250

56,250

ALLOW

72,500

945

3,630

48

23,425

2,030

1,100

700

2

1

LS

LS

LS

LS

SF

SF

LS

SF

0.30

0.30

0.35

SY

SF

EA

SF

SF

30.00

1.75

80.00

0.45

0.45

SF

SF

EA

EA

125.00

75.00

5,500.00

2,500.00

33.00

33.00

33.00

25.00

25.00

26.00

26.00

20.00

3,600

25,000

10,000

10,000

7,875

16,875

500

25,375

5,478

11,880

1,782

10,125

21,350

1,560

2,106

17,880

28,350

6,353

3,840

10,541

914

137,500

52,500

11,000

2,500

161,461

48,600

50,625

49,997

Future Phased Construction - Page 1 of 2

Macleod Reckard

Landscape Architects

ITEM & DESCRIPTION

Fencing

Field #8

10' height

6' height (including bull pens)

Field #9

10' height

6' height (including bull pens)

"T" Ball (6' height)

QUANTITY

100

864

160

1,219

100

Benches (for dugouts}:

Fields #8

"T" Ball

& #9

12

4

Foul Poles:

2

2 HC Signs:

Planting:

Outfield Seeding

Field #8

Field #9

Multi-Purpose Grass

Parking Island Seeding

Trees (2" caliber)

Sand Hill Road Street Trees

Parking Lot (NW)

Backstop Area

Shrubs & Groundcover

Field Lighting:

(including conduit, conductors, and panel)

Field #4

Field #5

Field #6

Field #7

Field #8

Field #9

..

·--

26,250

56,250

72,500

4,075

40

8

6

1,500

ALLOW

ALLOW

ALLOW

ALLOW

ALLOW

ALLOW

Subtotal Future Phased Construction Costs:

Sales Tax (8.6%):

Contingency (5%)

Total Future Phased Construction Costs:

Other Project Costs:

Design

Geotechnical

Permitting

Testing

ALLOW

ALLOW

ALLOW

ALLOW

Total Future Phased

Costs:

Cost Estimate

Project: Sand Hill Park

Phase: Development Plan

Date: 4-18-05 By: EM

UNIT UNIT COST ITEM TOTAL

SF

SF

SF

SF

EA

EA

EA

SF

LF

LF

LF

LF

LF

EA

EA

SET

EA

LS

LS

LS

LS

LS

LS

LS

LS

LS

LS

25.00

18.00

25.00

18.00

18.00

250.00

250.00

2,500.00

200.00

0.15

0.15

0.10

0.10

250.00

250.00

250.00

5.00

2,500

15,552

4,000

21,942

1,800

3,000

1,000

5,000

400

3,938

8,438

7,250

408

10,000

2,000

1,500

7,500

53,200

53,200

89,775

56,000

53,200

89,775

SUBTOTAL

249,294

4,000

5,000

400

41,033

395,150

1,128,431

97,045

61,274

1,286,750

128,675

3,000

9,000

2,000

142,675

$ 1,429,425

Future Phased Construction - Page 2 of 2

Appendix 5

Briefing Minutes:

County Board of Commissioners

Briefing Minutes: Sandhill Park Development Plan

February 28, 2005

Present: Commissioners Kamin, Sheldon, and Ring Erickson

Doug Micheau, Director of Parks, Utilities, and Waste Management

Ed MacLeod, consultant for MacLeod Reckord

Mr. Micheau provided background for the Board on the Sandhill Park Plan effort relative to scope and timing. He indicated the consultant had met with representatives from the user groups and solicited information on their current and future needs. Mr. MacLeod then went over some potential development concepts with the Board, to obtain their guidance in developing a final draft plan for their review. The Board indicated their concurrence with a development plan that preserves the investment in existing field number six (300' field) and provides:

• appropriate restroom, concession, gathering, play areas, and storage for the site;

• regulation 200' fields for existing fields numbered 3, 4, & 5;

• two additional fields (one 200' and one 300') and sufficient parking in the upper undeveloped area; and

• practice fields with parking on the east side of Sandhill Road.

Mr. Macleod will be incorporating their guidance in a final draft development plan, along with phasing plans and cost estimates. This will be presented to the user groups for comment and presented to the Board for consideration and potential adoption in the latter part of March. Mr. Micheau will be proceeding with any necessary improvements, consistent with the Board's direction, that will enhance the suitability of the fields for the start of games in April. Design of improvements for the first phase of development will begin following adoption ofthe, with construction to follow later this year.

Appendix 6

Meeting Notes:

User Group

From:

Sent:

Ed Macleod [[email protected]]

Friday, March 11, 2005 12:31 PM

To: 'Doug Micheau'

Subject

Sand Hill Park User Group Meeting

Doug:

The meeting went well last night. All three groups were represented and all were enthusiastic about the possibilities for improvement. Following is a list of the primary items of discussion and user group preferences:

1. Preserve previous investments in filed improvements and avoid as much demolition and reconstruction as possible.

2.

3.

4.

Pursue the potential for joint use with the School District which could provide: a. Expansion of Field #4 outfield onto school property b.

Allow park user access tot he existing children's play area c. Share park parking with the school d. Allow use of the existing and /or proposed 300' fields by the high school.

The master plan should provide the following: a. If field #4 cannot be extended onto school property then shift fields 4 and 5 to the north and east to allow room for two 200' fields. Keep field #6 in its present location. (Concept Study B) b. Construct one 200' field and one 300' field in the wooded area on the north side of the site along with parking and related improvements. (Modified Concept Study A) c. Improve the existing west side parking and pedestrian access as shown on all three concepts. d.

Continue to pursue certification of the existing well for irrigation. e. Little League and PeeWees favor three fields on the east side of Sand Hill Road. They would like to: Leave field #3 in its present location and configuration, with improvements for access and infield drainage; and would like us to study the possibility of moving field #1 to the north and west to create two useable fields (#1 and #3) and one practice field (#2). Field #1 would have built-in bleacher seating similar to field #3. f.

Girls Softball favors the two field alternative on the east side as shown on Concept Study B. g.

Restrooms, concessions and storage should be included. h. Field lighting should be included. i.

County should improve pedestrian crossing of Sand Hill Road. j.

Arrange new parking in NE corner to align access drive with new parking drive across Sand

Hill Road. (Concept Study A)

Phasing a. The first priority should be the construction of field #7 and related access and parking improvements b.

Complete the construction of new fields before any substantial work on existing fields in done. The groups are concerned about field renovation or relocation that would remove the fields from use during the playing season. c. Include restroom/concession building in project that constructs fields

#8 and

#9. d. Construct restroom/concession building at fields #4, #5, and #6 as soon as possible after field

#7 is constructed.

I will study the possibility of moving field #1 to the NW prior to competing the Master Plan. I'll give you a call Monday to discuss final master plan decisions.

Ed

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