Canon imageCLASS MF6530, imageCLASS MF6580CX Owner's manual

Canon imageCLASS MF6530, imageCLASS MF6580CX Owner's manual
Series
Basic Guide
What Can I Do with This Machine?
Before Using the Machine
Document Handling
Print Media
Sending Faxes (MF6550/MF6560/
MF6580 Only)
Receiving Faxes (MF6550/MF6560/
MF6580 Only)
CANON INC.
Copying
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
Series
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
Printing
Scanning
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
PC Faxing (MF6550/MF6560/
MF6580 Only)
Basic Guide
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON COMMUNICATION & IMAGE FRANCE S.A.S.
12, rue de l’Industrie 92414 Courbevoie Cedex, France
Remote UI (MF6580 Only)
Maintenance
CANON (U.K.) LTD.
Troubleshooting
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Machine Settings
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Appendix
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA, S.A.
c/ Joaquín Costa 41, 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO.,LTD
15F, North Tower, Beijing Kerry Centre, 1 Guang Hua Road, Chao Yang District, 100020, Beijing, China
ENG
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
FA7-8174 (010)
© CANON INC. 2006
PRINTED IN JAPAN OR CHINA
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
ENG
Manuals for the Machine
● Machine Set-Up
● Software Installation
Starter Guide
●
●
●
●
Basic Features
Maintenance
Machine Settings
Specifications
Basic Guide
(This Document)
●
●
●
●
Advanced Features
Network and Remote User Interface
System Monitor
Reports and Lists
Advanced Guide
CD-ROM
Scanner Driver Guide
CD-ROM
● Scanning Features
CD-ROM
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
● To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe
Reader/Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe
Systems Incorporated website (http://www.adobe.com).
● Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products if you need an
exact specification, please contact Canon.
● The machine illustration on the cover may differ slightly from your machine.
i
What Can I Do with This Machine?
What Can I Do with This
Machine?
Fax Features (MF6550/MF6560/MF6580 Only)
Specify a recipient with a single key
One-Touch Speed Dialing
→ p. 4-7
Specify a recipient with a two-digit
code
Coded Speed Dialing
→ p. 4-15
Specify multiple recipients with a
single key
Group Dialing
→ p. 4-23
Look up a particular recipient
Address Book Dialing
→ Advanced Guide
Redial when the line is busy
Automatic Redialing
→ Advanced Guide
ii
AAAAA
BBBBB
CCCCC
What Can I Do with This Machine?
Send a fax to multiple recipients
Broadcasting
→ Advanced Guide
Send a fax at a specified time
Delayed Sending
→ Advanced Guide
Receive faxes in memory without
printing out
Memory Reception
→ Advanced Guide
iii
What Can I Do with This Machine?
Copy Features
Select a scan mode depending on
the type of image
Image Quality
→ p. 6-3
ABC
ABC
ABC
ABC
Adjust the density level of scanned
images
Density
→ p. 6-4
Enlarge or reduce copied images
A
Zoom Ratio
→ p. 6-6
Sort copies by page order
Collate Copying
→ Advanced Guide
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
1 AAAA
AAAA
AAAA
1 AAAA
AAAA
AAAA
1
AAAA
1
AAAA
AAAA
BBBB
AAAA
BBBB
CCCC
AAAA
BBBB
CCCC
1DDDD
BBBB
CCCC
DDDD
2
CCCC
DDDD
3
DDDD
4
Make two-sided copies
Two-Sided Copy
→ Advanced Guide
iv
AB C
AB C
AB C
AB1 C
A
D EF
D EF
D EF
D EF
2
DE
D EA
FBC
DE A
F BC
FA BC
A BC
1
2 on 1 Combination
→ Advanced Guide
D
ABC
D EF
ABC
DE F D EABC
F
ABC
DE F E FABC
ABC
ABC
DE
F
1
ABC
1
DE
F
2
ABC
ABC
ABC
ABC
1
What Can I Do with This Machine?
Copy two documents on one sheet
DEF
DEF
DEF
DEF
2
v
What Can I Do with This Machine?
Printer Feature
DE
D EA
FBC
D E FA BC
F A BC
A BC
1
Print a document from a PC
Printing
→ Online help
Scanner Feature
Specify detailed scanning options
to suit various images
Scanning
→ Scanner Driver Guide
vi
DE
D EABC
F
D E FABC
F ABC
ABC
1
PC Fax Feature (MF6550/MF6560/MF6580 Only)
What Can I Do with This Machine?
Send a fax from a PC
PC Faxing
→ Online help
Remote UI Feature (MF6580 Only)
Access and manage the machine
from a PC
Remote UI
→ Advanced Guide
vii
Contents
Manuals for the Machine................................................................. i
What Can I Do with This Machine?
What Can I Do with This Machine? ............................................... ii
Fax Features (MF6550/MF6560/MF6580 Only) .............. ii
Copy Features ................................................................ iv
Printer Feature................................................................ vi
Scanner Feature ............................................................. vi
PC Fax Feature (MF6550/MF6560/MF6580 Only) .........vii
Remote UI Feature (MF6580 Only) ................................vii
Contents ....................................................................................... viii
Preface.......................................................................................... xiii
Important Safety Instructions .........................................xiii
Handling and Maintenance ............................................xiii
Location .........................................................................xiv
Power Supply................................................................. xv
Customer Support (U.S.A).............................................xvi
Customer Support (Canada)..........................................xvi
How to Use This Guide............................................................... xvii
Symbols Used in This Manual ......................................xvii
Illustrations Used in This Manual................................. xviii
Legal Notices ............................................................................... xix
Copyright .......................................................................xix
Disclaimer ......................................................................xix
Legal Limitations on the Usage of Your Product and
the Use of Images.......................................................... xx
Trademarks....................................................................xxi
Users in the U.S.A....................................................................... xxii
Pre-Installation Requirements for Canon Facsimile
Equipment.....................................................................xxii
Connection of the Equipment ...................................... xxiii
In Case of Equipment Malfunction............................... xxiii
Rights of the Telephone Company .............................. xxiii
FCC Notice ..................................................................xxiv
viii
Users in Canada......................................................................... xxvi
Pre-Installation Requirements for Canon Facsimile
Equipment....................................................................xxvi
Notice.......................................................................... xxvii
Laser Safety ............................................................................... xxix
1 Before Using the Machine ...................................................... 1-1
Machine Components .................................................................1-1
Operation Panel ...........................................................................1-3
Main Operation Panel ...................................................1-3
Facsimile Operation Panel
(MF6550/MF6560/MF6580 Only) .................................1-5
LCD (Standby Mode) ...................................................................1-6
Copy Mode ...................................................................1-6
Fax Mode......................................................................1-6
Scan Mode....................................................................1-6
Toner Cartridge............................................................................1-7
Maintaining the Toner Cartridge ...................................1-7
Timer Settings..............................................................................1-9
Setting Sleep Mode ......................................................1-9
Setting Auto Clear Time..............................................1-12
Setting Daylight Saving Time......................................1-14
2 Document Handling................................................................. 2-1
Document Requirements ............................................................2-1
Scanning Area..............................................................................2-3
Loading Documents ....................................................................2-4
On the Platen Glass......................................................2-4
In the ADF.....................................................................2-6
ix
What Can I Do with This Machine?
CDRH Regulations ......................................................xxix
3 Print Media ............................................................................... 3-1
Paper Requirements....................................................................3-1
Printable Area ..............................................................................3-3
What Can I Do with This Machine?
Paper Guidelines .........................................................................3-4
Loading Paper..............................................................................3-5
In the Multi-Purpose Tray (e.g., Envelopes) .................3-5
Setting Paper Type and Size.......................................................3-8
For the Paper Cassette.................................................3-8
For the Multi-Purpose Tray .........................................3-11
4 Sending Faxes (MF6550/MF6560/MF6580 Only) ................... 4-1
Scan Settings ...............................................................................4-3
Image Quality................................................................4-3
Density..........................................................................4-5
Speed Dialing ...............................................................................4-6
Registering Recipients for Speed Dialing .....................4-6
Using Speed Dialing ...................................................4-32
Manual Sending .........................................................................4-34
Direct Sending ...........................................................................4-36
5 Receiving Faxes (MF6550/MF6560/MF6580 Only) ................ 5-1
6 Copying .................................................................................... 6-1
Scan Settings ...............................................................................6-3
Image Quality................................................................6-3
Density..........................................................................6-4
Zoom Ratio ...................................................................6-6
7 Printing ..................................................................................... 7-1
8 Scanning .................................................................................. 8-1
9 PC Faxing (MF6550/MF6560/MF6580 Only) ........................... 9-1
x
10 Remote UI (MF6580 Only) ................................................... 10-1
11 Maintenance......................................................................... 11-1
Cleaning the Machine................................................................11-1
Replacing the Toner Cartridge ...............................................11-10
Redistributing Toner .................................................11-10
Replacing the Toner Cartridge..................................11-12
Recycling Used Cartridges .....................................................11-16
The Clean Earth Campaign ......................................11-16
U.S.A. PROGRAM....................................................11-17
CANADA PROGRAM-CANADA PROGRAMME ......11-20
Transporting the Machine.......................................................11-22
12 Troubleshooting .................................................................. 12-1
Clearing Jams ............................................................................12-1
Document Jams..........................................................12-1
Paper Jams.................................................................12-3
LCD Messages ...........................................................................12-6
Error Codes (MF6550/MF6560/MF6580 Only) ........................12-12
If a Power Failure Occurs........................................................12-14
If You Cannot Solve a Problem ..............................................12-15
xi
What Can I Do with This Machine?
Exterior .......................................................................11-1
Interior.........................................................................11-2
Fuser Roller ................................................................11-4
Scanning area.............................................................11-5
Cleaning the ADF Automatically .................................11-8
Transcription Roller.....................................................11-9
13 Machine Settings ................................................................. 13-1
Machine Settings .......................................................................13-1
Printing USER’S DATA LIST ......................................13-1
Accessing the Setting Menu .......................................13-3
What Can I Do with This Machine?
Setting Menu ..............................................................................13-5
COMMON SETTINGS ...............................................13-5
COPY SETTINGS ....................................................13-10
FAX SETTINGS
(MF6550/MF6560/MF6580 Only) ............................13-12
ADDRESS BOOK SET.
(MF6550/MF6560/MF6580 Only) ............................13-18
PRINTER SETTINGS ..............................................13-20
TIMER SETTINGS ...................................................13-24
ADJUST./CLEANING ..............................................13-26
REPORT SETTINGS ...............................................13-28
SYSTEM SETTINGS ...............................................13-30
14 Appendix .............................................................................. 14-1
Specifications ............................................................................14-1
General .......................................................................14-1
Copier .........................................................................14-2
Printer .........................................................................14-3
Facsimile (MF6550/MF6560/MF6580 Only) ...............14-3
Telephone (MF6550/MF6560/MF6580 Only) .............14-5
Index ...........................................................................................14-6
xii
Preface
Thank you for choosing a Canon product. Before using the machine, please read
the following instructions for your safety.
WARNING
Except as specifically described in this guide, do not attempt to service the machine yourself. Never
attempt to disassemble the machine: opening and removing its interior covers will expose you to
dangerous voltages and other risks. For all service, contact Canon Customer Care Center, or a Canon
Authorized Service Facility.
Handling and Maintenance
–
–
–
–
–
–
–
–
–
–
–
Follow all warnings and instructions marked on the machine.
Do not subject the machine to strong physical shocks or vibrations.
Always unplug the machine before moving or cleaning it.
To avoid paper jams, never unplug the power cord, open the left cover, or add or
remove paper in the machine while printing.
When transporting the machine, be sure to remove the toner cartridge from the
machine.
Place the toner cartridge in its original protective bag or wrap it in a thick cloth to
prevent exposure to light.
Always grip the handle on the sides of the machine when you lift the machine. Never
lift the machine by any of its trays or attachments.
Do not insert any objects into the slots or openings on the machine since they may
touch dangerous voltage points or short out parts. This could result in fire or electric
shock.
Do not allow small objects (such as pins, paper clips, or staples) to fall into the
machine.
To avoid spillage in or around the machine, do not eat or drink near it.
Keep the machine clean. Dust accumulation can prevent the machine from operating
properly.
xiii
What Can I Do with This Machine?
Important Safety Instructions
What Can I Do with This Machine?
– Unplug the machine from the wall outlet and contact Canon Customer Care Center
in any of the following cases:
– When the power cord or plug is damaged or frayed.
– If liquid or small object has fallen into the machine.
– If the machine has been exposed to rain or water.
– If the machine does not operate normally when you have followed the instructions
in this guide. Adjust only those controls that are covered by the instructions in this
guide. Improper adjustment of other controls may result in damage and may
require extensive work by a qualified technician to restore the product to normal
operation.
– If the machine has been dropped.
– If the machine exhibits a distinct change in performance, indicating a need for
servicing.
Location
– Place the machine on a flat, stable, vibration-free surface that is strong enough to
support its weight.
– Place the machine in a cool, dry, clean, well ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not exposed to high temperature or humidity.
– Keep the machine away from direct sunlight as this can damage it. If you have to
place the machine near a window, install heavy curtains or blinds.
– Do not use the machine near water. Make sure that no wet or humid objects come
into contact with the machine.
– Do not use or store the machine outdoors.
– Do not place the machine near devices that contain magnets or generate magnetic
fields, such as speakers.
– If possible, place the machine near an existing telephone line outlet for easy
connection of the telephone line cord, and to avoid the expense of installing a new
outlet.
– Place the machine near a standard 120 V AC (60 Hz) power outlet.
xiv
Power Supply
– During electrical storms, unplug the power cord from the power outlet.
(Please note that any documents stored in the machine’s memory will be deleted
when you unplug the power cord.)
– Whenever you unplug the power cord, wait at least five seconds before you plug it in
again.
– Do not plug the power cord into an uninterruptible power supply (UPS).
WARNING
This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please
move away from this product and consult your doctor.
xv
What Can I Do with This Machine?
– To ensure reliable operation of the machine and to protect it from overheating (which
can cause it to operate abnormally and create a fire risk), do not block the exhaust
vent. Never block or cover any openings on the machine by placing it on a bed, sofa,
rug, or other similar surface. Do not place the machine in a cupboard or built-in
installation, or near a radiator or other heat source unless proper ventilation is
provided. Leave enough space around all sides of the machine.
– Do not stack boxes or furniture around the power outlet. Keep the area free so you
can reach the outlet quickly. If you notice anything unusual (smoke, strange odors,
noises) around the machine, unplug the power cord immediately. Contact Canon
Customer Care Center.
– Do not allow anything to rest on the power cord, and do not place the machine where
the cord will be walked on. Make sure the cord is not knotted or kinked.
What Can I Do with This Machine?
Customer Support (U.S.A)
Your machine is designed with the latest technology to provide trouble-free operation. If
you encounter a problem with the machine’s operation, try to solve it by using the
information in Chapter 12. If you cannot solve the problem or if you think your machine
needs servicing, contact Canon Customer Care Center at 1-800-828-4040 between
the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to 8:00
P.M. on Saturday. 24 hour online support is also available at the website
http://www.canontechsupport.com/
Customer Support (Canada)
Canon Canada Inc., offers a full range of customer technical support options*:
– For step-by-step troubleshooting, e-mail technical support, the latest driver or
document downloads, and answers to frequently asked questions visit
http://www.canon.ca/
– Automated step-by-step telephone support on most current products 24 hours,
7 days a week 1-800-652-2666
– Free live technical support 9 A.M. to 8 P.M. EST Monday through Friday (excluding
holidays) for products still under warranty 1-800-652-2666
– The location of the authorized service facility nearest you visit http://www.canon.ca/
or 1-800-652-2666
– If the problem cannot be corrected by using one of the above technical support
options, repair options are available at the time of your call to the live technical
support number above or via the website at http://www.canon.ca/
* Support program specifics are subject to change without notice.
xvi
How to Use This Guide
Symbols Used in This Manual
WARNING
Indicates a warning that may lead to death or serious injury if not
observed.
CAUTION
Explains how to avoid actions that could injure you or damage your
machine.
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the
LCD:
– The keys you press appear in square brackets: [Stop].
– Information in the LCD appears in angle brackets: <DOCUMENT READY>.
The numbers that point to the keys on the operation panel diagram correspond to the
order of steps to take in the procedure.
xvii
What Can I Do with This Machine?
The following symbols are used throughout the manuals for the machine and indicate
the warnings, cautions and notes you should keep in mind when using the machine.
Illustrations Used in This Manual
What Can I Do with This Machine?
Unless otherwise mentioned, illustrations used in this manual are those taken when no
optional equipment is attached to the imageCLASS MF6550.
The model imageCLASS MF6550 is used for illustration purposes in this manual.
When there is any difference among MF6530, MF6531, MF6550, MF6560, MF6580, it
is clearly indicated in the text, e.g., “MF6580 Only.”
xviii
Legal Notices
Copyright
Disclaimer
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT
BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.
xix
What Can I Do with This Machine?
Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any
language or computer language in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written permission
of Canon Inc.
What Can I Do with This Machine?
Legal Limitations on the Usage of Your Product and the
Use of Images
Using your product to scan, print or otherwise reproduce certain documents, and the
use of such images as scanned, printed or otherwise reproduced by your product, may
be prohibited by law and may result in criminal and/or civil liability.
A non-exhaustive list of these documents is set forth below. This list is intended to be a
guide only. If you are uncertain about the legality of using your product to scan, print or
otherwise reproduce any particular document, and/or of the use of the images
scanned, printed or otherwise reproduced, you should consult in advance with your
legal advisor for guidance.
–
–
–
–
Paper Money
Money Orders
Certificates of Deposit
Postage Stamps (canceled or
uncanceled)
– Identifying Badges or Insignias
–
–
–
–
Travelers Checks
Food Stamps
Passports
Immigration Papers
– Selective Service or Draft Papers
– Internal Revenue Stamps (canceled or
uncanceled)
– Bonds or Other Certificates of
Indebtedness
– Stock Certificates
– Checks or Drafts Issued by
Governmental Agencies
– Motor Vehicle Licenses and Certificates – Copyrighted Works/Works of Art
of Title
without Permission of Copyright Owner
xx
Trademarks
Canon, the Canon logo and imageCLASS are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.
xxi
What Can I Do with This Machine?
As an ENERGY STAR® Partner, Canon has determined that this
product meets the ENERGY STAR® guidelines for energy efficiency.
The International ENERGY STAR® Office Equipment Program is an
international program that promotes energy saving through the use of
computers and other office equipment. The program backs the
development and dissemination of products with functions that
effectively reduce energy consumption. It is an open system in which
business proprietors can participate voluntarily. The targeted products
are office equipment, such as computers, displays, printers, facsimiles,
and copiers. Their standards and logos are uniform among
participating nations.
What Can I Do with This Machine?
Users in the U.S.A.
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet, or desk. See p. 14-1 for the machine’s weight and
dimensions.
B. Order Information
1. Only a single line, touch-tone or rotary telephone set is to be used.
2. Order an RJ11-C modular jack (USOC code), which should be installed by the
telephone company. If the RJ11-C jack is not present, installation cannot occur.
3. Order a regular voice grade line or the equivalent from your telephone company’s
business representative.
Use one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE
-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE
OVERSEAS
NOTE
Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or
500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine without “Call Waiting”
can be used with the machine. Key telephone systems are not recommended because they send
non-standard signals to individual telephones for ringing and special codes, which may cause a fax
error. This machine is not supported on Voice Over Internet Protocol (VOIP).
C. Power Requirements
This equipment should be connected to a standard 120-volt AC, three-wire grounded
outlet only. Do not connect this machine to an outlet or power line shared with other
appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and
machines of this sort generate electrical noise which often interferes with communications
equipment and the sending and receiving of documents.
xxii
Connection of the Equipment
In Case of Equipment Malfunction
Should any malfunction occur which cannot be corrected by the procedures described
in this guide, disconnect the equipment from the telephone line and unplug the power
cord. The telephone line should not be reconnected or the power cord plugged in until
the problem is completely resolved. Users should contact Canon Authorized Service
Facilities for servicing of equipment. Information regarding Authorized Service Facility
locations can be obtained by calling Canon Customer Care Center (1-800-828-4040).
Rights of the Telephone Company
Should the equipment cause harm to the telephone network, the telephone company
may temporarily disconnect service. The telephone company also retains the right to
make changes in facilities and services which may affect the operation of this
equipment. When such changes are necessary, the telephone company is required to
give adequate prior notice to the user.
xxiii
What Can I Do with This Machine?
This equipment complies with Part 68 of the FCC rules and the requirements adopted
by the ACTA. On the rear panel of this equipment is a label that contains, among other
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this
number must be provided to the telephone company.
An FCC compliant telephone cord and modular jack are provided with this equipment.
This equipment is designed to be connected to the telephone network or premises
wiring using a compatible modular jack which is Part 68 compliant. See the Starter
Guide for details.
The Ringer Equivalence Number (REN) is used to determine the number of devices
that may be connected to a telephone line. Excessive RENs on a telephone line may
result in the devices not ringing in response to an incoming call. In most but not all
areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the
local telephone company. The REN for this product is part of the product identifier that
has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN
without a decimal point (e.g., 10 is a REN of 1.0).
This equipment may not be used on coin service provided by the telephone company.
Connection to party lines is subjected to state tariffs.
What Can I Do with This Machine?
FCC Notice
imageCLASS MF6530: Model F189100
imageCLASS MF6531: Model F189100
imageCLASS MF6550: Model F189102
imageCLASS MF6560: Model F189102
imageCLASS MF6580: Model F189102
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions:
(1) This device may not cause harmful interference, and
(2) this device must accept an interference received, including interference that may
cause undesired operation.
NOTE
This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference
to radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can
be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
Use of shielded cable is required to comply with class B limits in Subpart B of Part 15
of FCC Rules.
Do not make any changes or modifications to the equipment unless otherwise
specified in this manual. If such changes or modifications should be made, you could
be required to stop operation of the equipment.
Canon U.S.A. Inc.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
TEL No. 1-516-328-5600
xxiv
xxv
What Can I Do with This Machine?
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device to send any message via a telephone fax
machine unless such message clearly contains in a margin at the top or bottom of
each transmitted page or on the first page of the transmission, the date and time it is
sent and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual.
In order to program this information into the machine, follow the instructions in the
Starter Guide.
What Can I Do with This Machine?
Users in Canada
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet, or desk. See p. 14-1 for the machine’s weight and
dimensions.
B. Order Information
1. Provide only a single-line to touch-tone or rotary telephone set terminated with a
standard 4-pin modular phone plug. (Touch-tone is recommended if available in your
area.)
2. Order an CA11A modular jack (USOC code), which should be installed by the
telephone company. If the CA11A jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business representative.
The line should be a regular voice grade line or equivalent. Use one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE
-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE
OVERSEAS
NOTE
Canon recommends an individual line following industry standards, e.g., the 2500 (touch tone) or
500 (rotary/pulse dial) telephones. A dedicated extension off a PBX machine without “Camp On”
signals is also permissible with the machine. Key telephone systems are not recommended because
they send non-standard signals to individual telephones for ringing and special codes, which may
cause a fax error.
C. Power Requirements
The power outlet should be a three-prong grounded receptacle (Single or Duplex). It
should be independent from copiers, heaters, air conditioners or any electric equipment
that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The
CA11A modular jack should be relatively close to the power outlet to facilitate installation.
xxvi
Notice
CAUTION
Users should not attempt to make such connections themselves, but should contact the appropriate
electric inspection authority, or electrician, as appropriate.
NOTE
This Class B digital apparatus meets all requirements of the Canadian Interference- Causing Equipment
Regulations.
Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel
brouilleur du Canada.
xxvii
What Can I Do with This Machine?
This equipment meets the applicable Industry Canada Terminal Equipment Technical
Specifications. This is confirmed by the registration number. The abbreviation, IC,
before the registration number signifies that registration was performed based on a
Declaration of Conformity indicating that Industry Canada technical specifications were
met. It does not imply that Industry Canada approved the equipment.
Cet appareil est conforme aux Spécifications techniques des équipements terminaux
de I’lndustrie du Canada.
Ceci est confirmé par le numéro d’enregistrement. L’abréviation IC précédant le
numéro d’enregistrement signifie que I’enregistrement a été effectué sur la base de la
Déclaration de conformité indiquant que le produit est conforme aux spécifications
techniques du Canada. Ceci n’implique pas que le produit ait été approuvé par
I’industrie du Canada.
Before installing this equipment, users should ensure that it is permissible to be
connected to the facilities of the local telecommunications company. The equipment
must also be installed using an acceptable method of connection. The customer
should be aware that compliance with the above conditions may not prevent
degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated
by the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present, are
connected together. This precaution may be particularly important in rural areas.
What Can I Do with This Machine?
The Ringer Equivalence Number (REN) for this terminal equipment is 1.0. The REN
assigned to each terminal equipment provides an indication of the maximum number of
terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not exceed
five.
Le Nombre d’équivalence Ringer (REN) de cet appareil terminal est 1.0. Le REN
attribué à chaque équipement terminal fournit une indication sur le nombre maximum
de terminaux pouvant être connectés sur une interface téléphonique. La terminaison
sur une interface peut consister en n’importe quelle combinaison d’appareils, à la
condition seulement que la somme des Nombres d’équivalence Ringer de tous les
appareils ne soit pas supérieure à 5.
CANON CANADA INC.
1-800-263-1121
24 HOURS A DAY, SEVEN DAYS A WEEK
xxviii
Laser Safety
CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug
Administration implemented regulations for laser products on August 2, 1976. These
regulations apply to laser products manufactured from August 1, 1976. Compliance is
mandatory for products marketed in the United States.
CAUTION
Use of controls, adjustments, or performance of procedures other than those specified in this manual may
result in hazardous radiation exposure.
The label is attached to the laser scanner machine inside the machine and is not in a
user access area.
xxix
What Can I Do with This Machine?
This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser
product under the U.S. Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health and Safety Act of
1968. This means that the machine does not produce hazardous radiation.
Since radiation emitted inside the machine is completely confined within protective
housings and external covers, the laser beam cannot escape from the machine during
any phase of user operation.
Before Using the
Machine
Before Using the Machine
Machine Components
A
B
C
D
E
A
ADF (Automatic Document Feeder)
Holds documents and feeds them
automatically into the scanning area.
B
Slide guides
Adjusts to the width of the document.
C
Document feeder tray
Holds documents.
D
Document delivery tray
Receives documents.
E
Paper delivery tray
Receives copies, prints and faxes.
F
H
Paper stopper
Prevents the paper from falling off the paper
delivery tray.
Open the stopper from its original position for
A4/LTR size paper. For LGL size paper, pull
out the extension first, and then open the
stopper.
G
F
G
Operation panel
Machine controls.
H
Paper cassette
Holds the paper supply.
1-1
I
I
J
K
L
Left cover
J
Scanning area
Scans documents from the ADF.
K
Platen glass cover
Open this cover when placing a document on
the platen glass.
L
Platen glass
Place documents.
M
Multi-purpose tray
Feeds non-standard size or thick/thin type
paper stacks.
N
Slide guides for multi-purpose tray
Adjusts to the width of the paper.
O
O
N
Multi-purpose tray extension
Pull out to load paper stack.
M
P
P
USB port
Connect the USB (Universal Serial Bus)
cable.
Q
Q
Ethernet port (MF6580 only)
Connect the network cable.
R
Telephone line jack (MF6550/MF6560/
MF6580 only)
Connect the external telephone cable.
S
External device jack (MF6550/MF6560/
MF6580 only)
Connect an external device.
T
Power socket
Connect the power cord.
U
Main power switch
Turns the power on or off.
U
T
S R
1-2
Before Using the Machine
Open this cover when replacing the toner
cartridge or clearing paper jams.
Operation Panel
Main Operation Panel
Before Using the Machine
● MF6550/MF6560/MF6580
A
B C
D E F
COPY
ed
l
G H
FAX
I J
K
L
M
View
Settings
System
Monitor
ABC
@./
1
Reset
2
Additional
Functions
Image Quality
Density
Enlarge/Reduce Two-Sided
2 on 1
Stop
Start
6
WXYZ
TUV
7
ON/OFF
C
MNO
5
PQRS
Clear
3
JKL
4
OK
DEF
2
GHI
Collate
4
Paper
Select
Q
SCAN
Address
Book
8
NO P
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
d
A
c
b
a
Z Y X W V U
Paper Select indicator
Indicates the selected paper source.
* The number of paper sources varies
depending on the model used.
B
H
I
Displays messages and prompts during
operation. Displays selection, text, and
numbers when adjusting the settings.
D
J
K
COPY key
key
Press to decrease the value for various
settings. Also press to see the previous item
in the menu.
F
FAX key
Press to switch to Fax mode.
G
OK key
Press to determine the contents you set or
register.
1-3
SCAN key
key
Reset key
Press to return the machine to standby
mode.
System Monitor key
Press to check fax transmission, print, copy,
or report output status.
Press to switch to Copy mode.
E
R
Press to increase the value for various
settings. Also press to see the next item in
the menu.
Jam Location indicator
LCD display
S
Press to switch to Scan mode.
Indicates the location of paper jams.
C
T
L
View Settings key
Press to confirm settings of the copy function.
M
Numeric keys
Enter letters and numbers.
N
Clear key
V
Press to clear entered alphanumeric
characters.
O
Press to set 2 on 1 copying.
W
Start key
X
Y
Press to set two-sided copying or faxing.
a
b
Density key
Press to lighten or darken the copies or
faxes.
Error indicator
c
Image Quality key
Press to select image quality for copying and
faxing.
Processing/Data indicator
Flashes when the machine is working. Lights
up when the machine has waiting jobs.
U
Enlarge/Reduce key
Press to enlarge or reduce copy ratio.
Power indicator
Flashes or lights up when an error has
occurred.
T
Two-Sided key
d
Paper Select key
Press to select a paper source (paper
cassette or multi-purpose tray).
Tone key
Press to switch from rotary pulse to tone
dialing.
● MF6530/MF6531
A
B
C
D
E
G H
COPY
I J
K
d
c
b
Q
Enlarge/Reduce Two-Sided
a
Clear
1
2
3
4
5
6
7
8
9
0
#
ON/OFF
C
Collate
Additional
Functions
OK
Density
NO P
View
Settings
Reset
Image Quality
M
SCAN
System
Monitor
Paper
Select
L
Stop
Start
2 on 1
Frame Erase
Z Y X W V
Processing/
Data Error Power
T
S
R
1-4
Before Using the Machine
Z
Lights up when the main power is turned on.
S
Additional Functions key
Press to select or cancel modes in Additional
Functions.
ON/OFF key (operation panel power
switch)
Press to turn the operation panel on/off. Also
press to enter Sleep mode or to resume the
normal mode from Sleep mode manually.
R
Collate key
Press to set collate copying.
Stop key
Press to cancel machine operations.
Q
Frame Erase key
Press to set frame erase for copying.
Press to start copying, scanning and sending
faxes.
P
2 on 1 key
Facsimile Operation Panel (MF6550/MF6560/MF6580
Only)
A
B
C
D
E
F
Redial
Coded
Dial
Address
Book
CO
Before Using the Machine
Panel open
Direct TX Pause
Hook
13
14
15
16
01
02
03
04
17
18
19
20
05
06
07
08
21
22
23
09
10
11
12
Delayed TX
G
A
H
Direct TX key
Pause key
E
F
D
1-5
G
One-Touch Speed Dial keys
Press to use one-touch speed dialing (Preregistered frequently used numbers).
Redial key
Press to redial the last number dialed
manually with the numeric keys when a fax is
standing by.
Address Book key
Press to search preregistered destinations
under one-touch speed dialing keys or coded
speed dialing numbers by name.
Hook key
Press when you want to dial without lifting the
handset of the external telephone.
Coded Dial key
Press to perform coded speed dialing.
Inserts a pause when entering a fax number.
C
Image Quality
G
Press to set Direct Sending.
B
Paper
Select
H
Delayed TX key
Press to set Delayed Sending.
LCD (Standby Mode)
Copy Mode
● Without optional cassette
100%
A
TEXT
D
E
A
Zoom ratio
B
Paper size
C
Quantity
D
Density
E
Image quality
B
C
A
LTR
O1
100%
A
D
Fax Mode*
C
B
AUTO
TEXT
Before Using the Machine
A
● With optional cassette
O1
E
Scan Mode
A
12/31/2006
FaxOnly
SUN
B
A
Date & Time
B
Receive mode
C
Image quality
10:50
FINE
SCANNING
MODE
C
* MF6550/MF6560/MF6580 Only
1-6
Before Using the Machine
Toner Cartridge
The lifetime of the Canon Genuine starter toner cartridge which comes with the
machine is approximately 2,500 pages, the Canon genuine replacement toner
cartridge is approximately 5,000 pages. The page counts are on the basis of “ISO/
IEC 19752”* when printing A4 size paper with the default print density setting. The
level of toner consumption varies depending on the type of documents printed. If
your average document contains a lot of graphics, tables, or charts, the life of the
toner cartridge will be shorter as they consume more toner. To purchase the Canon
genuine replacement toner cartridge, contact your local Canon dealer or Canon
Customer Care Center (1-800-828-4040).
* “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield
for monochromatic electrophotographic printers and multi-function devices that may contain printer
components” issued by ISO (International Organization for Standardization).
Toner Cartridge name:
Canon Cartridge 106
Maintaining the Toner Cartridge
● Keep the toner cartridge away from computer screens, disk drives, and floppy disks.
The magnet inside the toner cartridge may harm these items.
● Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature.
● Do not expose the toner cartridge to direct sunlight or bright light for more than five
minutes.
● Store the toner cartridge in its protective bag. Do not open the bag until you are
ready to install the toner cartridge in the machine.
● Save the toner cartridge’s protective bag in case you need to repack and transport
the toner cartridge at a later date.
● Do not store the toner cartridge in a salty atmosphere or where there are corrosive
gases such as from aerosol sprays.
● Do not remove the toner cartridge from the machine unnecessarily.
1-7
● Do not open the drum protective shutter on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed to light or is damaged.
● Always hold the toner cartridge by its handle to avoid touching the drum protective
shutter.
● Do not stand the toner cartridge on end, and do not turn it upside down. If toner
becomes caked in the toner cartridge, it may become impossible to free it even by
shaking the toner cartridge.
Before Using the Machine
CAUTION
Do not place the toner cartridge in fire. Toner powder is flammable.
1-8
Timer Settings
Setting Sleep Mode
Before Using the Machine
When the machine remains idle for a certain period of time, it automatically enters
Sleep mode.
1
2
3
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
1
2
3
1-9
Press [Additional Functions].
Press [
] or [
] to select <TIMER SETTINGS>, then press [OK].
Press [
] or [
] to select <AUTO SLEEP TIME>, then press [OK].
COPY
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
JKL
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
6
WXYZ
TUV
7
Clear
3
8
Before Using the Machine
4
5
ded
al
FAX
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
4
5
Confirm that <ON> is displayed, then press [OK].
Press [
] or [
] to select the desired interval, then press [OK].
You can set the interval from 3 to 30 minutes (in one-minute increments).
You can also enter values using numeric keys.
6
Press [Stop] to return to standby mode.
1-10
NOTE
Before Using the Machine
– To resume normal mode from Sleep mode, press [ON/OFF] on the operation panel.
– To enter Sleep mode manually, press [ON/OFF] on the operation panel.
– The machine will not enter Sleep mode when:
• the machine is in operation
• a system error occurs
• the handset of the external telephone is off the hook*
– The machine will leave Sleep mode when:
• you press [ON/OFF] on the operation panel
• a computer performs a scan through the machine
* MF6550/MF6560/MF6580 Only
1-11
Setting Auto Clear Time
If the machine remains idle for a certain period of time, the display returns to standby
mode (Auto Clear function).
2
3
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
2
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
JKL
4
04
08
Before Using the Machine
1
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
1
2
3
Press [Additional Functions].
Press [
] or [
] to select <TIMER SETTINGS>, then press [OK].
Press [
] or [
] to select <AUTO CLEAR TIME>, then press [OK].
1-12
Before Using the Machine
COPY
4
5
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
JKL
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
4
5
Confirm that <ON> is displayed, then press [OK].
Press [
] or [
] to select the desired interval, then press [OK].
You can set the interval from 1 to 9 minutes (in one-minute increments).
You can also enter values using numeric keys.
6
1-13
Press [Stop] to return to standby mode.
6
Setting Daylight Saving Time
In some countries or areas, time is advanced throughout the summer season. This is
called “Daylight Saving Time.”
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
Before Using the Machine
1
2
3
4
5
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
1
2
3
4
5
Press [Additional Functions].
Press [
] or [
] to select <TIMER SETTINGS>, then press [OK].
Press [
] or [
] to select <DAYLIGHT SV.TIME>, then press [OK].
Press [
] or [
] to select <ON>, then press [OK].
Confirm that <START DATE/TIME> is displayed, then press [OK].
1-14
Before Using the Machine
6
7
8
9
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
Stop
Start
6
WXYZ
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
6
7
8
9
1-15
Confirm that <MONTH> is displayed, then press [OK].
Press [
] or [
] to select the month, then press [OK].
Confirm that <WEEK> is displayed, then press [OK].
Press [
] or [
ON/OFF
C
MNO
5
TUV
7
Clear
3
] to select the week, then press [OK].
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
WXYZ
TUV
7
Clear
3
Before Using the Machine
10
11
12
13
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
10
11
12
13
Confirm that <DAY> is displayed, then press [OK].
Press [
] or [
] to select the day, then press [OK].
Confirm that <END DATE/TIME> is displayed, then press [OK].
Confirm that <MONTH> is displayed, then press [OK].
1-16
14
15
16
17
18
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
Before Using the Machine
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
PQRS
Stop
Start
6
WXYZ
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
14
15
16
17
18
19
1-17
Press [
] or [
] to select the month, then press [OK].
Confirm that <WEEK> is displayed, then press [OK].
Press [
] or [
] to select the week, then press [OK].
Confirm that <DAY> is displayed, then press [OK].
Press [
] or [
] to select the day, then press [OK].
Press [Stop] to return to standby mode.
ON/OFF
C
MNO
5
TUV
7
Clear
3
JKL
4
04
DEF
2
19
Before Using the Machine
1-18
Document Handling
Document Handling
Document Requirements
Platen Glass
ADF
Type
–
–
–
–
–
Plain paper
Thick documents
Photographs
Small documents (e.g., index cards)
Special types of paper (e.g., tracing
paper*1, transparencies*1, etc.)
– Book (Height: max. 7/8" (20 mm))
Plain paper (Multipage documents of
the same size, thickness and weight
or one page documents.)
Size (W x L)
Max. 8 1/2" x 14"
(Max. 216 x 356 mm)
Max. 8 1/2" x 14"
(Max. 216 x 356 mm)
Min. 5 1/2" x 5"
(Min. 139.7 x 128 mm)
Weight
Max. 4.4 lb (2 kg)
16 to 32 lb bond
(50 to 128 g/m2)
Quantity
1 sheet
Max. 50 sheets*2
(Max. 25 sheets for LGL documents)
*1 When copying a transparent document such as tracing paper or transparencies, use a piece of plain
white paper to cover the document after placing it face-down on the platen glass.
*2 22 lb bond (80 g/m2) paper
2-1
2-2
Document Handling
● Do not place the document on the platen glass or in the ADF until the glue, ink or
correction fluid on the document is completely dry.
● Remove all fasteners (staples, paper clips, etc.) before loading the document in the
ADF.
● To prevent document jams in the ADF, do not use any of the following:
– Wrinkled or creased paper
– Carbon paper or carbon-backed paper
– Curled or rolled paper
– Coated paper
– Torn paper
– Onion skin or thin paper
– Documents with staples or paper clips attached
– Paper printed with a thermal transfer printer
– Transparencies
Scanning Area
Make sure your document’s text and graphics fall within the shaded area in the
following diagram. Note that the margin widths listed are approximate and there
may be slight variations in actual use.
Document Handling
1/8" (2 mm)
1/8" (2 mm)
1/8"
(2 mm)
2-3
1/8"
(2 mm)
Loading Documents
On the Platen Glass
Lift up the platen glass cover.
2
Place your document face down.
3
Align the document with the appropriate paper size marks.
Document Handling
1
If your document does not match any of the paper size marks, align the center of your document
with the arrow mark.
2-4
4
Gently lower the platen glass cover.
Document Handling
The document is ready for scanning.
CAUTION
– When closing the platen glass cover, be careful not to get your fingers caught, as this
may result in personal injury.
– Do not press down the platen glass cover forcefully, as this may damage the platen glass
and cause personal injury.
NOTE
Remove the document from the platen glass when scanning is complete.
2-5
In the ADF
Fan the document stack and even the edges.
2
Adjust the slide guides to the width of the documents.
Document Handling
1
2-6
Document Handling
3
Neatly place the documents face up in the document feeder tray.
The document is ready for scanning.
NOTE
– Do not add or remove documents while they are being scanned.
– When scanning is complete, remove the documents from the document delivery tray to avoid
paper jams.
– Avoid using ADF to scan the same document more than 30 times. When scanned repeatedly,
documents can become folded or torn, which may cause paper jams.
– If the feeder rollers are soiled from scanning a document written in pencil, clean them. (See
“Cleaning the Machine,” on p. 11-1.)
2-7
Document Handling
2-8
Print Media
Print Media
Paper Requirements
Paper cassette
Multi-purpose tray
Size (W x L)
Legal, Letter
3" × 5" to Legal (8 1/2" × 14")
(76 × 127 to 216 × 356 mm)
Weight
18 to 24 lb bond
(64 to 90 g/m2)
16 to 32 lb bond
(56 to 128 g/m2)
Quantity
Max. 500 sheets *1
Max. 100 sheets *1
Plain *2
{
{
Color *2
{
{
Recycled *2
{
{
Heavy 1 *3
{
{
Heavy 2 *4
–
{
Heavy 3 *5
–
{
Bond *6
{
{
3hole punch paper *7
{
{
Transparency *8
–
{
Labels
–
{
Envelopes
–
{
Type
({: available –: not available)
3-1
*1
22 lb bond (80 g/m2) paper
From 18 to 22 lb bond (64 to 80 g/m2)
*3
From 22 to 24 lb bond (81 to 90 g/m2)
*4
From 24 to 28 lb bond (91 to 105 g/m2)
*5
From 28 to 32 lb bond (106 to 128 g/m2)
*6
20 lb bond (75 g/m2)
*7
LTR size only
*8
Use only LTR transparencies made especially for this machine.
*2
Print Media
NOTE
The default paper size is LTR. If you use a different paper size, you must change the paper size settings.
(See “Setting Paper Type and Size,” on p. 3-8.)
3-2
Printable Area
Print Media
The shaded area indicates the approximate printable area of LTR paper.
1/8"
3-3
(3.6 mm)
1/8"
1/8"
(2.9 mm)
1/4"
(4.7 mm)
(2.7 mm)
Paper Guidelines
3-4
Print Media
● To prevent paper jams, do not use any of the following:
– Wrinkled or creased paper
– Curled or rolled paper
– Coated paper
– Torn paper
– Damp paper
– Very thin paper
– Paper which has been printed on using a thermal transfer printer (Do not copy on
the reverse side.)
● The following types of paper do not print well:
– Highly textured paper
– Very smooth paper
– Shiny paper
● Make sure the paper is free from dust, lint, and oil stains.
● Be sure to test paper before purchasing large quantities.
● Store all paper wrapped and on a flat surface until ready for use. Keep opened packs
in their original packaging in a cool, dry location.
● Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity.
● Use only transparencies designed for laser printers. Canon recommends you use
Canon type transparencies with this machine.
Loading Paper
To load paper in the paper cassette, see “Set Up the Machine,” in the Starter
Guide.
In the Multi-Purpose Tray (e.g., Envelopes)
Print Media
If you are making prints on transparencies, labels, nonstandard-sized paper, or
envelopes, load them into the multi-purpose tray.
● Use standard envelopes with diagonal seams and flaps.
● To prevent jams, do not use the following:
– Envelopes with windows, holes, perforations, cutouts, or double flaps
– Envelopes made with special coated paper or deeply embossed paper
– Envelopes with peel-off sealing strips
– Envelopes with letters enclosed
● Make sure to set the correct envelope size in the printer driver. (See online help.)
1
3-5
Open the multi-purpose tray.
2
Pull out the multi-purpose tray extension until it clicks, then open it.
NOTE
3
Gently load the stack of envelopes with the address side facing down and
the flap side to the left. Be sure to insert the envelopes as far as they will
go.
When you load the envelopes, arrange the stack of envelopes on a firm, clean surface first, then
press down firmly on the edges to make the folds crisp.
3-6
Print Media
Do not load the paper without using the multi-purpose tray extension.
4
Adjust the slide guides to the width of the paper stack.
NOTE
Print Media
– Make sure that the paper stack does not exceed the paper limit guide.
– Some types of paper may not feed properly into the multi-purpose tray. For high quality copies,
be sure to use the paper and transparencies recommended by Canon.
– When making copies of a small document or thick paper, etc., the copy speed may be slightly
slower than usual.
3-7
Setting Paper Type and Size
For the Paper Cassette
The default settings are <PLAIN PAPER> and <LTR>. When you place other types
and/or sizes of paper, follow this procedure to change the settings.
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
2
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
JKL
4
04
08
Print Media
1
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
1
2
Press [Additional Functions].
Confirm that <COMMON SETTINGS> is displayed, then press [OK].
3-8
3
4
5
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Print Media
Tone
[OK]
3
4
5
Press [
] or [
] to select <SELECT PAPER TYPE>, then press [OK].
Confirm that <CASSETTE 1> is displayed, then press [OK].
Press [
] or [
] to select the paper type, then press [OK].
<PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <BOND>, <3HOLE PUNCH
PAPER>
If you use the optional paper cassette, confirm that <CASSETTE 2> is displayed and repeat this
step to set the paper type for <CASSETTE 2>.
3-9
6
7
8
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
JKL
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
9
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Print Media
[OK]
6
7
8
Confirm that <REG. PAPER SIZE> is displayed, then press [OK].
Confirm that <CASSETTE 1> is displayed, then press [OK].
Press [
] or [
] to select the paper size, then press [OK].
<LTR>, <LGL>, <A4>
If you use the optional paper cassette, confirm that <CASSETTE 2> is displayed and repeat this
step to set the paper size for <CASSETTE 2>.
9
Press [Stop] to return to standby mode.
3-10
For the Multi-Purpose Tray
Print Media
If you use same kind of paper for the multi-purpose tray, you can specify the paper size
and type.
1
2
3
4
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
1
2
3
4
3-11
Press [Additional Functions].
Confirm that <COMMON SETTINGS> is displayed, then press [OK].
Press [
] or [
] to select <MP TRAY STD SET>, then press [OK].
Press [
] or [
] to select <ON>, then press [OK].
5
6
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Print Media
[OK]
5
6
Confirm that <PAPER SIZE> is displayed, then press [OK].
Press [
] or [
] to select the paper size, then press [OK].
<LTR>, <STMTR>, <EXECUTIV>, <OFICIO>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>,
<FOLIO>, <G-LTR>, <G-LGL>, <FLSP>, <COM10>*1, <MONARCH>*1, <DL>*1, <ISO-C5>*1,
<ISO-B5>*1, <FREESIZE>*2, <A4>, <B5>, <A5R>, <LGL>
*1 For envelopes.
If you select this size, <ENVELOPE> is automatically selected for the paper type, and the
display for selecting the paper type does not appear. Skip to step 9.
*2 For non-standard paper size.
If you select this size, enter the vertical size in <VERTICAL SIZE>, then press [OK].
Enter the horizontal size in <HORIZONTAL SIZE>, then press [OK].
3-12
7
8
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
JKL
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Print Media
Tone
[OK]
7
8
Confirm that <SELECT PAPER TYPE> is displayed, then press [OK].
Press [
] or [
] to select the paper type, then press [OK].
<PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <HEAVY PAPER 2>,
<HEAVY PAPER 3>, <BOND>, <3HOLE PUNCH PAPER>, <TRANSPARENCY>, <LABELS>,
<ENVELOPE>
9
3-13
Press [Stop] to return to standby mode.
9
Print Media
3-14
Sending Faxes
(MF6550/MF6560/MF6580 Only)
Follow this procedure to send a fax.
For advanced sending features, see Chapter 1, “Advanced Fax Features,” in the
Advanced Guide.
Sending Faxes (MF6550/MF6560/MF6580 Only)
1
2
Set a Document
Enter the Fax Mode
COPY
CBA
s
Paper
Select
Image Quality
Place the document on the platen
glass or load it in the ADF.
For documents you can fax, see “Document
Requirements,” on p. 2-1.
FAX
OK
Density
SCAN
System
Monitor
View
Settings
Reset
Collate
Additional
Functions
2 on 1
Enlarge/Reduce Two-Sided
Frame Erase
Press [FAX].
The FAX indicator lights up and the machine enters fax
standby mode.
What if...
● You want to adjust the resolution and
density:
See “Scan Settings,” on p. 4-3.
4-1
PQ
3
ABC
@./
1
eset
GHI
Collate
2
JKL
4
tional
ctions
d
2 on 1
DEF
PQRS
3
ON/OFF
8
Stop
eset
0
Processing/
Data Error Power
Tone
Dial the recipient’s fax number with
the numeric keys.
Ex.
TEL=012XXXXXXX
What if...
● You enter a wrong number:
Go back to the wrong digit with [
]. Or
press [Clear] to delete the entire entry.
Then try again.
d
2 on 1
DEF
2
JKL
4
tional
ctions
9
#
GHI
Collate
Start
6
SYMBOLS
Frame Erase
ABC
@./
1
WXYZ
TUV
View
Settings
stem
nitor
C
MNO
5
7
Clear
Send the Document
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
Sending Faxes (MF6550/MF6560/MF6580 Only)
View
Settings
stem
nitor
4
Enter the Fax Number
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Press [Start].
When you set the documents on the platen glass, press
[
] or [
] to select the document size, then
press [Start] for each document. When scanning is
complete, press [OK] to start dialing.
If the output paper in the recipient's machine is not equal
to the scanned size, the original image may be reduced
in size or divided into smaller parts before it is sent.
What if...
● You want to cancel sending:
Press [Stop] on the operation panel.
When the <STOP KEY PRESSED>
message appears, press [OK].
When the <CANCEL DURING TX/RX?>
message appears, select <YES> with
[
].
4-2
Scan Settings
You can adjust the image quality and density of the document you send. The
higher image quality you set, the better the output will be, but the longer the
transmission will take. Adjust the scan settings according to the type of
document you are sending.
Sending Faxes (MF6550/MF6560/MF6580 Only)
Image Quality
1
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
PQRS
4-3
Press [FAX].
Clear
3
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
8
9
SYMBOLS
Frame Erase
0
Tone
1
DEF
2
#
Processing/
Data Error Power
COPY
ded
al
2
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
OK
Image Quality
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
Press [Image Quality] repeatedly to select the resolution, then press [OK].
You can use [
] and [
] to select the image quality.
<FINE> for fine-print documents (the resolution is twice that of <STANDARD>). (200 x 200 dpi)
<PHOTO> for documents that contain photographs (the resolution is twice that of <STANDARD>).
(200 x 200 dpi)
<SUPER FINE> for documents that contain fine print and images (the resolution is four times that
of <STANDARD>). (200 x 400 dpi)
<ULTRA FINE> for documents that contain fine print and images (the resolution is eight times that
of <STANDARD>). (400 x 400 dpi)
<STANDARD> for most text-only documents. (200 x 100 dpi)
4-4
Sending Faxes (MF6550/MF6560/MF6580 Only)
2
Density
1
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
Paper
Select
08
2
JKL
4
04
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
Stop
Start
6
WXYZ
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Sending Faxes (MF6550/MF6560/MF6580 Only)
Tone
[OK]
1
2
3
Press [FAX].
Press [Density].
Press [
[
[
4-5
] or [
] to adjust the density, then press [OK].
]: to make light documents darker
]: to make documents lighter
ON/OFF
C
MNO
5
TUV
7
Clear
3
3
Speed Dialing
Speed dialing allows you to dial fax/telephone numbers by simply pressing one
or a few keys. The following speed dialing methods are available:
Registering Recipients for Speed Dialing
For each recipient, you can register:
– Name (optional)
– Fax number (required)
4-6
Sending Faxes (MF6550/MF6560/MF6580 Only)
● One-Touch Speed Dialing (p. 4-7)
– Register a fax/telephone number for one-touch speed dialing, then to dial the
number, simply press the one-touch speed dialing key assigned to that number.
You can register up to 23 one-touch speed dialing keys, including group dialing.
● Coded Speed Dialing (p. 4-15)
– Register a fax/telephone number for coded speed dialing, then to dial the number,
simply press [Coded Dial] and enter the two-digit code assigned to that number.
You can register up to 100 coded speed dialing codes, including group dialing.
● Group Dialing (p. 4-23)
– Register a group of fax numbers (must be registered for one-touch speed dialing
and/or coded speed dialing) for group dialing, then to send a document to all
numbers in that group, simply press the one-touch speed dialing key, or press
[Coded Dial] and enter the two-digit code assigned to that group. You can register
up to 122 groups.
● Registering One-Touch Speed Dialing
1
2
3
COPY
Direct TX Pause
01
4
02
Hook
Redial
03
Coded
Dial
FAX
SCAN
Address
Book
System
Monitor
View
Settings
@./
Reset
Collate
GHI
Additional
Functions
2 on 1
PQRS
1
4
04
05
06
07
08
09
10
11
12
Paper
Select
Image Quality
OK
Density
Enlarge/Reduce Two-Sided
7
Frame Erase
Sending Faxes (MF6550/MF6560/MF6580 Only)
To
[OK]
1
2
3
4
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK].
Press a one-touch speed dialing key (01 to 23) for a registering fax
number, then press [OK].
You can also select a one-touch speed dialing key with [
4-7
] or [
].
6
5
7
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
JKL
GHI
Collate
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
Enter the fax number you register (max. 120 digits, including spaces and
pauses) with the numeric keys, then press [OK].
Ex.
TEL NUMBER
012XXXXXXX
7
ENTRY
Confirm that <NAME> is displayed, then press [OK].
4-8
Sending Faxes (MF6550/MF6560/MF6580 Only)
5
6
8
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
JKL
GHI
Collate
4
04
Paper
Select
08
2
Image Quality
Additional
Functions
OK
Density
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
9
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Sending Faxes (MF6550/MF6560/MF6580 Only)
[OK]
8
Enter the destination name (max. 16 letters, including spaces) with the
numeric keys, then press [OK].
To register another one-touch speed dialing key, press [Additional Functions], then repeat the
procedure from step 4.
You can set <OPTIONAL SETTING> for each destination. For details, see Chapter 1, “Advanced
Fax Features,” in the Advanced Guide.
Ex.
NAME
CAN
9
4-9
:A
Press [Stop] to return to standby mode.
● Editing One-Touch Speed Dialing
1
2
3
COPY
Direct TX Pause
01
4
05
09
02
06
10
Hook
Redial
03
07
11
Coded
Dial
FAX
Address
Book
SCAN
System
Monitor
View
Settings
@./
Reset
Collate
GHI
Additional
Functions
2 on 1
PQRS
1
4
04
08
12
Paper
Select
Image Quality
OK
Density
Enlarge/Reduce Two-Sided
7
Frame Erase
To
1
2
3
4
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK].
Press the one-touch speed dialing key (01 to 23) you want to edit, then
press [OK].
4-10
Sending Faxes (MF6550/MF6560/MF6580 Only)
[OK]
6
5
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
WXYZ
TUV
7
Clear
3
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Sending Faxes (MF6550/MF6560/MF6580 Only)
[OK]
5
6
Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
Press [Clear] repeatedly to go back to a wrong digit.
You can also use [
].
To delete all the numbers, press and hold [Clear].
7
4-11
Enter a new number with the numeric keys, then press [OK].
7
8
COPY
ded
al
FAX
SCAN
System
Monitor
Address
Book
9
10
View
Settings
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
11
WXYZ
TUV
7
Clear
3
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
Confirm that <NAME> is displayed, then press [OK].
Press [Clear] repeatedly to go back to a wrong character.
You can also use [
] to move the cursor to the wrong character, then press [Clear] to delete it.
To delete the entire name, press and hold [Clear].
10
11
Enter a new character with the numeric keys, then press [OK].
Press [Stop] to return to standby mode.
4-12
Sending Faxes (MF6550/MF6560/MF6580 Only)
8
9
● Deleting One-Touch Speed Dialing
1
2
3
COPY
Direct TX Pause
01
4
02
Hook
Redial
03
Coded
Dial
FAX
Address
Book
SCAN
System
Monitor
View
Settings
@./
Reset
Collate
GHI
Additional
Functions
2 on 1
PQRS
1
4
04
05
06
07
08
09
10
11
12
Paper
Select
Image Quality
OK
Density
Enlarge/Reduce Two-Sided
7
Frame Erase
Sending Faxes (MF6550/MF6560/MF6580 Only)
To
[OK]
1
2
3
4
4-13
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK].
Press the one-touch speed dialing key (01 to 23) you want to delete, then
press [OK].
6
5
COPY
ded
al
Address
Book
04
M4
FAX
SCAN
View
Settings
System
Monitor
ABC
@./
1
Reset
JKL
GHI
Collate
4
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
7
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
Press and hold [Clear] to delete all the numbers, then press [OK].
You can also use [
7
Sending Faxes (MF6550/MF6560/MF6580 Only)
5
6
] to delete numbers one by one.
Press [Stop] to return to standby mode.
NOTE
When deleting all numbers, the registered name is cleared automatically.
4-14
● Registering Coded Speed Dialing
1
2
3
4
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Sending Faxes (MF6550/MF6560/MF6580 Only)
Tone
[OK]
1
2
3
4
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Press [
] or [
] to select <CODED SPD DIAL>, then press [OK].
Press [
] or [
then press [OK].
] to select a coded speed dialing number (00 to 99),
You can also enter a coded speed dialing number with the numeric keys after pressing [Coded
Dial].
4-15
6
5
7
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
JKL
GHI
Collate
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
Enter the fax number you register (max. 120 digits, including spaces and
pauses) with the numeric keys, then press [OK].
Ex.
TEL NUMBER
012XXXXXXX
7
ENTRY
Confirm that <NAME> is displayed, then press [OK].
4-16
Sending Faxes (MF6550/MF6560/MF6580 Only)
5
6
8
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
JKL
GHI
Collate
4
04
Paper
Select
08
2
Image Quality
Additional
Functions
OK
Density
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
9
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Sending Faxes (MF6550/MF6560/MF6580 Only)
[OK]
8
Enter the destination name (max. 16 letters, including spaces) with the
numeric keys, then press [OK].
To register another coded speed dialing number, press [Additional Functions], then repeat the
procedure from step 4.
You can set <OPTIONAL SETTING> for each destination. For details, see Chapter 1, “Advanced
Fax Features,” in the Advanced Guide.
Ex.
NAME
CAN
9
4-17
:A
Press [Stop] to return to standby mode.
● Editing Coded Speed Dialing
1
2
3
4
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
1
2
3
4
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Press [
] or [
] to select <CODED SPD DIAL>, then press [OK].
Press [
] or [
] to select the coded speed dialing number (00 to 99)
that you want to edit, then press [OK].
4-18
Sending Faxes (MF6550/MF6560/MF6580 Only)
[OK]
6
5
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Sending Faxes (MF6550/MF6560/MF6580 Only)
[OK]
5
6
Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
Press [Clear] repeatedly to go back to the wrong digit.
You can also use [
].
To delete all the numbers, press and hold [Clear].
7
4-19
Enter a new number with the numeric keys, then press [OK].
7
8
COPY
ded
al
FAX
SCAN
System
Monitor
Address
Book
View
Settings
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
11
WXYZ
TUV
7
Clear
3
9
10
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
Confirm that <NAME> is displayed, then press [OK].
Press [Clear] repeatedly to go back to a wrong character.
You can also use [
] to move the cursor to the wrong character, then press [Clear] to delete it.
To delete the entire name, press and hold [Clear].
10
11
Enter a new character with the numeric keys, then press [OK].
Press [Stop] to return to standby mode.
4-20
Sending Faxes (MF6550/MF6560/MF6580 Only)
8
9
● Deleting Coded Speed Dialing
1
2
3
4
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Sending Faxes (MF6550/MF6560/MF6580 Only)
Tone
[OK]
1
2
3
4
4-21
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Press [
] or [
] to select <CODED SPD DIAL>, then press [OK].
Press [
] or [
] to select the coded speed dialing number (00 to 99)
that you want to delete, then press [OK].
6
5
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
JKL
GHI
Collate
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
7
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
Press and hold [Clear] to delete all the numbers, then press [OK].
You can also use [
7
Sending Faxes (MF6550/MF6560/MF6580 Only)
5
6
] to delete numbers one by one.
Press [Stop] to return to standby mode.
NOTE
When deleting all numbers, the registered name is cleared automatically.
4-22
● Registering Group Dialing
1
2
3
COPY
Direct TX Pause
01
4
05
09
02
06
10
Hook
Redial
03
07
11
Coded
Dial
FAX
Address
Book
SCAN
System
Monitor
View
Settings
@./
Reset
Collate
GHI
Additional
Functions
2 on 1
PQRS
1
4
04
08
12
Paper
Select
Image Quality
OK
Density
Enlarge/Reduce Two-Sided
7
Frame Erase
Sending Faxes (MF6550/MF6560/MF6580 Only)
To
[OK]
1
2
3
4
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Press [
] or [
] to select <GROUP DIAL>, then press [OK].
Specify an empty one-touch speed dialing key or coded speed dialing
number that you want to set as the group dial, then press [OK].
For details on selecting a one-touch speed dialing key, see “Registering One-Touch Speed
Dialing,” on p. 4-7.
For details on selecting a coded speed dialing number, see “Registering Coded Speed Dialing,” on
p. 4-15.
4-23
5
7
COPY
Direct TX Pause
01
02
Hook
Redial
03
Coded
Dial
FAX
SCAN
Address
Book
System
Monitor
View
Settings
@./
Reset
Collate
GHI
Additional
Functions
2 on 1
PQRS
1
4
04
05
06
07
08
09
10
11
12
Paper
Select
Image Quality
OK
Density
7
Frame Erase
Enlarge/Reduce Two-Sided
To
[OK]
Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
Select the speed dialing numbers you want to register in the group (max.
122 destinations) until all destinations are registered, then press [OK].
The speed dialing number refers to the one-touch dialing number or coded speed dialing number
under which the fax/telephone number is registered.
To enter a number stored under a one-touch speed dialing key, press the desired one-touch speed
dialing key(s).
To enter a number stored under a coded speed dialing number, press [Coded Dial], then enter the
two-digit code for the number using the numeric keys. For multiple entries, press [Coded Dial]
between each entry.
NOTE
You can review the destinations which has been already entered with [
7
] or [
].
Confirm that <NAME> is displayed, then press [OK].
4-24
Sending Faxes (MF6550/MF6560/MF6580 Only)
5
6
8
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
JKL
GHI
Collate
4
04
Paper
Select
08
2
Image Quality
Additional
Functions
OK
Density
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
9
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Sending Faxes (MF6550/MF6560/MF6580 Only)
[OK]
8
Enter the group name (max. 16 letters, including spaces) with the numeric
keys, then press [OK].
Ex.
NAME
CANON
9
4-25
GROUP
:A
Press [Stop] to return to standby mode.
● Adding New Destination to Group
1
2
3
4
5
6
COPY
Direct TX Pause
Hook
Redial
Coded
Dial
FAX
SCAN
View
System
Settin
Monitor Clear
Address
Book
Reset
01
02
03
04
05
06
07
08
09
10
11
12
ON/OFF
C
Colla
7
Stop
Start
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on
Frame E
rocessing/
Data Error Power
1
2
3
4
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Press [
] or [
] to select <GROUP DIAL>, then press [OK].
Press [
] or [
] to select a group dial to edit, then press [OK].
To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the
two-digit code using the numeric keys.
5
6
Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
Select the speed dialing number you want to add to the group, then press
[OK].
For details on entering the speed dialing number, see “Registering Group Dialing,” on p. 4-23.
7
Press [Stop] to return to standby mode.
4-26
Sending Faxes (MF6550/MF6560/MF6580 Only)
[OK]
● Deleting Destination from Group
1
2
3
4
5
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
JKL
GHI
Collate
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Sending Faxes (MF6550/MF6560/MF6580 Only)
Tone
[OK]
1
2
3
4
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Press [
] or [
] to select <GROUP DIAL>, then press [OK].
Press [
] or [
] to select a group dial to edit, then press [OK].
To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the
two-digit code using the numeric keys.
5
4-27
Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
6
7
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
9
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
7
8
9
Press [
] or [
from the group.
] to display the speed dial number you want to delete
Press [Clear].
Repeat steps 6 and 7 if you want to delete another speed dialing number.
Press [Stop] to return to standby mode.
4-28
Sending Faxes (MF6550/MF6560/MF6580 Only)
6
● Changing Group Name
1
2
3
4
5
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
JKL
GHI
Collate
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
8
WXYZ
TUV
7
Clear
3
6
7
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Sending Faxes (MF6550/MF6560/MF6580 Only)
Tone
[OK]
1
2
3
4
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Press [
] or [
] to select <GROUP DIAL>, then press [OK].
Press [
] or [
] to select a group dial to edit, then press [OK].
To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the
two-digit code using the numeric keys.
5
6
Press [
] or [
] to select <NAME>, then press [OK].
Press [Clear] repeatedly to go back to a wrong character.
You can also use [
] to move the cursor to the wrong character, then press [Clear] to delete it.
To delete the entire name, press and hold [Clear].
7
8
4-29
Enter a new character with the numeric keys, then press [OK].
Press [Stop] to return to standby mode.
● Deleting Group Dialing
1
2
3
4
5
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
1
2
3
4
Press [Additional Functions].
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
Press [
] or [
] to select <GROUP DIAL>, then press [OK].
Press [
] or [
] to select a group dial to delete, then press [OK].
To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the
two-digit code using the numeric keys.
5
Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
4-30
Sending Faxes (MF6550/MF6560/MF6580 Only)
[OK]
7
6
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
JKL
GHI
Collate
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
9
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Sending Faxes (MF6550/MF6560/MF6580 Only)
[OK]
6
7
8
9
Press [
] or [
] to display a speed dial number.
Press [Clear].
Repeat steps 6 and 7 until all speed dial numbers are deleted, then press
[OK].
Press [Stop] to return to standby mode.
NOTE
When deleting all numbers, the registered name is cleared automatically.
4-31
Using Speed Dialing
Follow the procedure below to send faxes to registered recipients using speed dialing.
For easy reference, print out the list of recipients registered for speed dialing. (See
“REPORT SETTINGS,” on p. 13-28.)
● Using One-Touch Speed/Group Dialing
2
COPY
Direct TX Pause
Hook
Redial
Coded
Dial
FAX
SCAN
View
System
Settin
Monitor Clear
Address
Book
Reset
1
2
3
02
03
04
05
06
07
08
09
10
11
12
Colla
Stop
Start
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on
5
Frame E
rocessing/
Data Error Power
Place the document on the platen glass or load it in the ADF.
Press [FAX].
Adjust any necessary settings for your document.
For details, see “Scan Settings,” on p. 4-3.
4
Press the desired one-touch speed or group dialing key (01 to 23).
If you pressed a wrong key, press [Clear] and try again.
5
Press [Start] to dial the number.
When you set the documents on the platen glass, press [
] or [
] to select the document
size, then press [Start] for each document. When scanning is complete, press [OK] to start dialing.
4-32
Sending Faxes (MF6550/MF6560/MF6580 Only)
4
01
ON/OFF
C
● Using Coded Speed/Group Dialing
5
2
COPY
4
Redial
Coded
Dial
FAX
SCAN
View
Syste
Settings
Moni
Address
Book
1
Collate
Res
03
04
07
08
11
12
ABC
@./
GHI
Image Quality
OK
Density
2Additi
on 1 PQRS
Functi
ON/OFF
C
MNO
Stop
Start
6
5
6
WXYZ
TUV
7
Clear
3
JKL
4
Paper
Select
DEF
2
9
8
SYMBOLS
ame Erase
Enlarge/Reduce Two-Sided
0
#
Processing/
Data Error Power
Sending Faxes (MF6550/MF6560/MF6580 Only)
Tone
1
2
3
Place the document on the platen glass or load it in the ADF.
Press [FAX].
Adjust any necessary settings for your document.
For details, see “Scan Settings,” on p. 4-3.
4
5
Press [Coded Dial].
Enter the desired two-digit code (00 to 99) with the numeric keys.
Ex.
TEL=012XXXXXXX
[*01]CANON
If you entered a wrong code, press [Clear], then repeat the procedure from step 3.
6
Press [Start] to dial the number.
When you set the documents on the platen glass, press [
] or [
] to select the document
size, then press [Start] for each document. When scanning is complete, press [OK] to start dialing.
4-33
Manual Sending
Use manual sending when you want to talk to the recipient before sending a
document, or if the recipient does not have a fax machine that can receive
automatically.
NOTE
– You cannot use the platen glass for manual sending.
– You cannot use group dialing for manual sending.
COPY
Direct TX Pause
01
02
Hook
Redial
03
Coded
Dial
FAX
Address
Book
SCAN
System
Monitor
View
Settings
@./
Reset
Collate
GHI
Additional
Functions
2 on 1
PQRS
1
4
04
05
06
07
08
09
10
11
12
Paper
Select
Image Quality
OK
Density
Enlarge/Reduce Two-Sided
7
Frame Erase
To
1
Connect an external telephone to the machine if you want to talk to the
recipient before sending a document.
For details on how to connect an external telephone to the machine, see “Set Up the Machine,” in
the Starter Guide.
2
3
4
Load the document in the ADF.
Press [FAX].
Adjust any necessary settings for your document.
For details, see “Scan Settings,” on p. 4-3.
4-34
Sending Faxes (MF6550/MF6560/MF6580 Only)
3
6
COPY
5
TX Pause
Hook
Redial
Coded
Dial
FAX
View
Settings
Address
Book
1
03
04
06
07
08
10
11
12
4
2 on 1
Paper
Select
Image Quality
PQRS
OK
Density
DEF
2
JKL
GHI
Collate
02
ABC
@./
ON/OFF
C
MNO
Stop
Start
6
5
9
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
ame Erase
Enlarge/R
0
#
Processing/
Data Error Power
Sending Faxes (MF6550/MF6560/MF6580 Only)
Tone
5
6
Press [Hook] or pick up the handset of your external telephone.
Dial the recipient’s fax/telephone number.
NOTE
Make sure to confirm the dial tone before entering a fax number. If you enter the number before
the dial tone can be heard, the call may not connect, or the wrong number may be dialed.
7
Talk through the handset to the recipient.
If you press [Hook] in step 5, you can pick up the handset when you hear the recipient’s voice.
If you hear a high-pitched signal instead of the recipient's voice, go to step 9.
8
9
4-35
Ask the recipient to set their fax machine to receive faxes.
When you hear a high-pitched signal, press [Start], then hang up the
handset.
Direct Sending
With direct sending, the machine sends the document on the ADF as it scans
one page, without storing all pages into memory at once. You can send a
document ahead of other documents stored in memory.
NOTE
– You cannot use the platen glass for direct sending.
– You cannot use group dialing for direct sending.
– With direct sending, the machine scans one page into memory at once and sends it right away.
Therefore, when <MEMORY FULL> is displayed, even if you have selected direct sending, wait until
there is enough space in memory to scan one page, or delete the documents in memory, and try again.
(See Chapter 5, “System Monitor,” in the Advanced Guide.)
3
COPY
Direct TX Pause
01
Hook
02
Redial
03
Coded
Dial
FAX
Address
Book
SCAN
System
Monitor
View
Settings
@./
Reset
Collate
GHI
Additional
Functions
2 on 1
PQRS
1
4
04
05
06
07
08
09
10
11
12
Paper
Select
Image Quality
OK
Density
Enlarge/Reduce Two-Sided
7
Frame Erase
To
1
2
3
Load the document in the ADF.
Press [FAX].
Press [Direct TX].
To cancel direct sending, press [Direct TX] again.
4-36
Sending Faxes (MF6550/MF6560/MF6580 Only)
2
5
COPY
ed
l
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
8
JKL
4
4
Paper
Select
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
6
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Sending Faxes (MF6550/MF6560/MF6580 Only)
Tone
4
Adjust any necessary settings for your document.
For details, see “Scan Settings,” on p. 4-3.
5
Dial the recipient’s fax/telephone number.
If you select delayed transmission or sequential broadcasting, memory sending is automatically
selected.
6
Press [Start].
Each page is sent as it is scanned.
NOTE
During transmission, <TRANSMITTING...> and the recipient’s fax/telephone number alternately
appear as messages on the LCD display.
4-37
Sending Faxes (MF6550/MF6560/MF6580 Only)
4-38
Receiving Faxes
(MF6550/MF6560/MF6580 Only)
Follow this procedure to set the machine for receiving faxes.
For advanced receiving features, see Chapter 1, “Advanced Fax Features,” in the
Advanced Guide.
Receiving Faxes (MF6550/MF6560/MF6580 Only)
1
FAX
COPY
System
Monitor
View
Settings
@./
Reset
Collate
GHI
ABC
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
JKL
4
nsity
Enter the Receive Mode
SCAN
1
OK
2
Enter the Setting Menu
PQRS
3
FAX
SCAN
ss
k
MNO
5
8
System
Monitor
View
Settings
Reset
Collate
Additional
Functions
2 on 1
6
WXYZ
TUV
7
C
Paper
Select
9
OK
SYMBOLS
Frame Erase
0
#
Image Quality
Pro
Density
Enlarge/Reduce Two-Sided
Frame Erase
Tone
Press [Additional Functions].
Select <FAX SETTINGS> with [
], then press [OK].
or [
Confirm that <RX MODE> is
displayed, then press [OK].
5-1
P
]
3
4
Select the Receive Mode
FAX
SCAN
View
Settings
System
Monitor
@.
em
tor
View
Settings
ABC
@./
1
Reset
GH
Collate
et
GHI
Collate
JKL
4
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
PQR
Frame Erase
onal
ons
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Select the receive mode with [
], then press [OK].
]
or [
<FaxOnly>: Answers all calls as faxes.
<FaxTel>: Switches between fax and voice calls
automatically.
<AnsMode>: Receives faxes automatically and records
voice messages.
<DRPD>: Distinguishes between fax and voice calls, if
you want to use an external telephone.
<Manual>: Does not answer any calls. You have to
manually receive faxes.
NOTE
Press [Stop] to return to the standby
display.
What if...
● You want to cancel receiving:
Press [Stop] on the operation panel.
When the <CANCEL DURING TX/RX?>
message appears, select <YES> with
[
].
– For <AnsMode>, make sure an answering
machine is connected to the machine.
– For <DRPD>, subscription to a DRPD
service is required.
5-2
Receiving Faxes (MF6550/MF6560/MF6580 Only)
COPY
Exit the Setting Menu
Copying
Follow this procedure to make a copy.
For advanced copying features, see Chapter 2, “Advanced Copy Features,” in the
Advanced Guide.
1
Set a Document
2
Enter the Copy Mode
COPY
Copying
CBA
Address
Book
Paper
Select
Image Quality
Place the document on the platen
glass or load it in the ADF.
For documents you can copy, see “Document
Requirements,” on p. 2-1.
FAX
OK
Density
SCAN
System
Monitor
Vie
Settin
Reset
Colla
Additional
Functions
2 on
Enlarge/Reduce Two-Sided
Frame E
Press [COPY].
The COPY indicator lights and the machine enters copy
standby mode.
What if...
● You want to adjust the resolution and
density:
See “Scan Settings,” on p. 6-3.
6-1
3
ystem
onitor
View
Settings
ABC
@./
1
Reset
2
ed
PQRS
3
ON/OFF
Stop
Reset
ditional
nctions
9
0
#
Processing/
Data Error Power
Tone
JKL
GHI
Collate
ed
2 on 1
DEF
2
4
SYMBOLS
Frame Erase
ABC
@./
Start
6
8
View
Settings
1
WXYZ
TUV
ystem
onitor
C
MNO
5
7
Clear
Start Copying
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
Copying
4
2 on 1
DEF
JKL
GHI
Collate
ditional
nctions
4
Enter the Copy Quantity
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Enter the copy quantity (1 to 99)
with the numeric key.
Press [Start].
Ex.
100%
A
TEXT
LTR
O3
What if...
● You enter a wrong number:
Press [Clear], and enter a new number.
What if...
● You want to cancel copying:
Press [Stop] on the operation panel.
When the <STOP KEY PRESSED>
message appears, press [OK].
When the <CANCEL COPYING?>
message appears, press [
] to select
<YES>.
6-2
Scan Settings
Before pressing [Start] to begin copying, you can adjust the settings to better
suit the document to be scanned. These settings return to the default values if
Auto Clear function is activated or if you press [Reset].
Image Quality
1
COPY
Copying
ded
al
2
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
JKL
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
1
2
Press [COPY].
Press [Image Quality] repeatedly to select the document type.
<TEXT>: For text documents.
<PHOTO>: For documents that contain fine text or photos.
<TEXT/PHOTO>: For documents that contain text and photos.
NOTE
Copy density automatically changes to manual mode when <TEXT/PHOTO> or <PHOTO> is set.
6-3
Density
You can adjust the density to the most appropriate level for the document either
automatically or manually.
● Adjusting Automatically
COPY
ded
al
1
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
JKL
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Copying
[OK]
1
Press [Density] to select <AUTO DENSITY>, then press [OK].
NOTE
The image quality is automatically set to <TEXT>.
6-4
● Adjusting Manually
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
Paper
Select
08
1
JKL
4
04
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Copying
[OK]
1
2
Press [Density] twice to select the manual mode.
Press [
[
[
6-5
] or [
] to adjust the copy density, then press [OK].
]: to make light documents darker
]: to make dark documents lighter
2
Zoom Ratio
● Preset Zoom
You can enlarge or reduce documents from one standard paper size to another.
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
JKL
4
04
Paper
Select
08
2
Image Quality
[OK]
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
1
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
2
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Copying
1
2
Press [Enlarge/Reduce].
Press [
–
–
–
–
–
–
] or [
] to select the copy ratio, then press [OK].
200% MAX.
129% STMT → LTR
100%
78% LGL → LTR
64% LTR → STMT
50% MIN.
NOTE
When <PAPER SIZE GROUP> in the <COPY SETTINGS> menu is set to <A> or <AB>, the
preset copy ratios change as follows:
A: 50%, 70%, 100%, 141%, 200%
AB: 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200%
6-6
● Zoom Designation
You can reduce or enlarge images by any copy ratio, in 1% increments*. The available
copy ratios are from 50% to 200%.
* Not available for MF6531
2
COPY
ded
al
1
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
JKL
4
04
Paper
Select
08
2
Image Quality
[OK]
Additional
Functions
OK
Density
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Copying
Tone
1
2
Press [Enlarge/Reduce] twice.
Enter the copy ratio with the numeric keys, then press [OK].
Ex.
ZOOM
-
50-200%
80%
+
You can use [
] or [
] to adjust the zoom ratio. To increase the zoom ratio, press [
decrease the copy ratio, press [
].
]. To
NOTE
To return the copy ratio to 100%, press [Enlarge/Reduce] repeatedly to display <DIRECT 100%>,
then press [OK].
6-7
Copying
6-8
Printing
Follow this procedure to print a document from your computer.
Make sure that the printer driver is installed.
For details on printer driver settings, see online help.
Start the Print Command
2
Select the Printer
Printing
1
From an open document on an
application, click [File] > [Print].
Select the printer icon for the
machine ([Canon MF6500 Series
UFRII LT], [Canon MF6500 Series
PCL5e]*, or [Canon MF6500 Series
PCL6]*).
* MF6560/MF6580 Only
7-1
3
Adjust Preferences
4
Print the Document
Printing
Click [Preferences] or [Properties]
to open the dialog box. After
finished, click [OK].
Click [Print] or [OK].
What if...
● You want to cancel printing:
See Chapter 5, “System Monitor,” in the
Advanced Guide.
7-2
Scanning
Follow this procedure to scan a document to your computer.
Make sure that the scanner driver is installed.
For details on scanner driver settings, see the Scanner Driver Guide (in the User
Software CD).
1
Set a Document
CBA
2
Enter the Scan Mode
COPY
FAX
SCAN
View
Settings
System
Monitor
ABC
@./
1
Reset
Collate
GHI
Additional
Functions
2 on 1
PQRS
2
JKL
Scanning
4
OK
Quality
Density
Enlarge/Reduce Two-Sided
5
TUV
7
SYM
0
Tone
Place the document on the platen
glass or load it in the ADF.
For documents you can scan, see “Document
Requirements,” on p. 2-1.
8-1
8
Frame Erase
Press [SCAN].
The SCAN indicator lights up and the machine enters
scan standby mode.
3
Set Scan Function
4
Start Scanning
View
Settings
@./
ABC
1
GHI
Collate
PQRS
MNO
Stop
6
5
Start
WXYZ
TUV
7
ON/OFF
C
Scanning
2 on 1
Clear
3
JKL
4
l
DEF
2
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Start MF Toolbox, then set the
scanning format.
The mark will be displayed above the button you select.
Press [Start].
What if...
● You want to cancel scanning:
Press [Stop] on the operation panel,
then click [OK] on the computer screen.
8-2
PC Faxing
(MF6550/MF6560/MF6580 Only)
Follow this procedure to send a fax from your computer.
Make sure that the fax driver is installed.
For details on fax driver settings, see online help.
PC Faxing (MF6550/MF6560/MF6580 Only)
1
Start the Print Command
From an open document on an
application, click [File] > [Print].
2
Select the Fax
Select the fax icon ([Canon MF6500
Series (FAX)]), then click [Print] or
[OK].
What if...
● You want to adjust the fax properties:
Click [Preferences] or [Properties] and
adjust the settings.
9-1
3
Set the Destination
Send the Document
PC Faxing (MF6550/MF6560/MF6580 Only)
Specify the name and fax number in
[Sending Settings], then click [Add
to Recipient List].
4
Click [OK] in the Fax Sending
Settings.
What if...
What if...
● You want to send a fax with a cover
sheet:
Click the [Cover Sheet] tab and set the
format for the cover sheet attachment.
● You want to cancel sending a fax:
See Chapter 5, “System Monitor,” in the
Advanced Guide.
9-2
Remote UI
(MF6580 Only)
Follow this procedure for Remote UI management.
For details, see Chapter 4, “Remote UI,” in the Advanced Guide.
Remote UI (MF6580 Only)
1
Prepare the Network
Set up the machine for use in a TCP/
IP network, then connect the
machine and the PC to your network
router or a hub.
For details, see “Installing/Uninstalling Software,” in the
Starter Guide.
10-1
2
Startup
Start the web browser, enter the IP
address of the machine, then press
[Enter] on the keyboard
3
Log on
Select the user mode, then click
[OK].
4
Operate the Machine
Now you can manage the machine
on the web browser.
Remote UI (MF6580 Only)
For details, see Chapter 4, “Remote UI,” in the
Advanced Guide.
10-2
Maintenance
Cleaning the Machine
Note the following before cleaning
your machine:
– Make sure no document is stored in
memory, then turn off the main
power switch and disconnect the
power cord.
– Use a soft cloth to avoid scratching
the components.
– Do not use tissue paper, paper
towels, or similar materials for
cleaning; they can stick to the
components or generate static
charges.
Maintenance
CAUTION
Never use volatile liquids such as thinners,
benzene, acetone, or any other chemical cleaner to
clean the machine. These can damage the
machine components.
11-1
Exterior
1
2
3
Turn off the main power switch
and disconnect the power cord.
Wipe the machine’s exterior with
a clean, soft, lint-free cloth
dampened with water or diluted
dishwashing detergent solution.
Wait for the machine to dry, then
reconnect the power cord and
turn on the main power switch.
4
Interior
Clean the machine’s print area
periodically to prevent toner powder and
paper dust from accumulating inside.
1
2
Turn off the main power switch
and disconnect the power cord.
Open the left cover.
5
Remove the toner cartridge.
Maintenance
3
Pull the blue plastic pull tab until
you can easily hold the handle of
the toner cartridge.
Grasp the blue plastic pull tab
(A) on the toner cartridge.
A
CAUTION
– Always hold the toner cartridge by its
handle.
– To avoid exposing the toner cartridge to
light, place it in its protective bag or wrap
it in a thick cloth.
– Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is
exposed to light or is damaged.
11-2
6
Use a clean, soft, dry, lint-free
cloth to remove any toner or
paper debris from the machine’s
interior.
8
Insert the toner cartridge into
the machine as far as it will go.
The left edge (A) and the right side
protrusions (B, C) of the toner cartridge
should be aligned with on the guides inside
the machine.
CAUTION
– Do not touch the fixing assembly (A) as
it becomes very hot during use.
– Do not touch the transfer roller (B) as
this can damage the machine.
A
A
B
B
C
– If loose toner comes into contact with
your skin or clothing, wash with cold
water. Warm water will set the toner.
7
9
Push the toner cartridge to make
sure it is properly set in the
machine.
Hold the toner cartridge by its
handle.
A
Maintenance
The arrows (A) on the toner cartridge
should be pointing toward the machine.
A
CAUTION
Do not touch the fixing assembly (A) as it
becomes very hot during use.
11-3
10
Close the left cover.
Fuser Roller
If black streaks appear with printing, the
fuser roller in the main unit may be dirty.
Should this occur, clean the fusing roller
in the following procedure. The roller
should also be cleaned each time the
toner cartridge is replaced. Load a sheet
of blank LTR paper into the multi-purpose
tray and start cleaning.
NOTE
CAUTION
– Be careful not to get your fingers caught.
– If you cannot close the left cover, do not
force it to close. Open the cover and
make sure the toner cartridge is properly
set in the machine.
11
Reconnect the power cord and
turn on the main power switch.
Cleaning the roller takes approximately 100
seconds.
1
2
3
Press [Additional Functions].
Press [
] or [
] to select
<ADJUST./CLEANING>, then
press [OK].
Open the multi-purpose tray.
Maintenance
11-4
4
Pull out the multi-purpose tray
extension until it clicks, then
open it.
Scanning area
Keep the scanning area clean to avoid
dirty copies or faxes to be sent.
● Platen glass
1
5
Load a sheet of blank LTR paper.
2
6
Open the platen glass cover.
Press [
] or [
] to select
<FIX. UNIT CLEANING>, then
press [OK].
Clean the platen glass and the
underside of the platen glass
cover with a cloth dampened
with water. Then wipe the area
with a soft, dry cloth.
Maintenance
Cleaning starts. When finished, the display
returns to standby mode.
NOTE
– Use standard paper as the cleaning
paper.
– Throw away the cleaning paper after use.
NOTE
Do not dampen the cloth too much, as this
may tear the document or damage the
machine.
11-5
3
Close the platen glass cover.
3
Clean the rollers (A) inside the
ADF with a cloth dampened with
water. Then wipe the area with a
soft, dry cloth.
A
CAUTION
Be careful not to get your fingers caught.
NOTE
● ADF
If your documents have black streaks or
appear dirty after copying them using the
ADF, this may be caused by pencil lead
rubbing off the documents and onto the
roller. Clean the ADF scanning area, film,
and roller.
1
4
Lift the document feeder tray.
Turn off the main power switch
and disconnect the power cord.
Open the ADF.
5
Clean the rollers (B) below the
document feeder tray with a
cloth dampened with water.
Then wipe the area with a soft,
dry cloth.
B
11-6
Maintenance
2
Do not dampen the cloth too much, as this
may tear the document or damage the
machine.
6
Lower the document feeder tray.
9
Clean the ADF scanning area (on
the left side of the platen glass)
and the document feeding roller
with a cloth dampened with
water. Then wipe the area with a
soft, dry cloth.
CAUTION
Be careful not to get your fingers caught.
7
Close the ADF.
10
Close the platen glass cover.
CAUTION
Maintenance
Be careful not to get your fingers caught.
8
CAUTION
Open the platen glass cover.
Be careful not to get your fingers caught.
11
11-7
Reconnect the power cord and
turn on the main power switch.
Cleaning the ADF Automatically
If your documents have black streaks or appear dirty after scanning them through the
ADF, clean the ADF roller by repeatedly feeding blank sheets of paper through it.
1
2
3
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
JKL
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
Press [Additional Functions].
2
Press [
] or [
] to select <ADJUST./CLEANING>, then press [OK].
3
Press [
] or [
] to select <FEEDER CLEANING>, then press [OK].
4
Load 5 sheets of blank paper into the ADF, then press [OK].
Maintenance
1
ADF cleaning starts. When finished, the display returns to standby mode.
NOTE
Use LTR paper.
11-8
Transcription Roller
If the back of the paper is smudged after printing, the transcription roller may be dirty.
Clean the transcription roller in the following procedure.
1
2
3
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
9
8
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Maintenance
[OK]
1
Press [Additional Functions].
2
Press [
3
Confirm that <TRANS. ROLR CLEAN> is displayed, then press [OK].
] or [
] to select <ADJUST./CLEANING>, then press [OK].
Cleaning starts. When finished, the display returns to standby mode.
11-9
Replacing the Toner Cartridge
When the LCD displays <TONER LOW/
PREPARE NEW TONER>, redistribute
toner in the toner cartridge. If the
message persists, replace the toner
cartridge.
3
Pull the blue plastic pull tab until
you can easily hold the handle of
the toner cartridge.
Redistributing Toner
1
Open the left cover.
4
2
Remove the toner cartridge.
Grasp the blue plastic pull tab
(A) on the toner cartridge.
CAUTION
– Always hold the toner cartridge by its
handle.
– Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is
exposed to light or is damaged.
11-10
Maintenance
A
5
Gently rock the toner cartridge 5
or 6 times to distribute toner
evenly.
A
B
C
6
Hold the toner cartridge by its
handle.
8
Push the toner cartridge to make
sure it is properly set in the
machine.
The arrows (A) on the toner cartridge
should be pointing toward the machine.
A
Maintenance
A
7
CAUTION
Insert the toner cartridge into
the machine as far as it will go.
The left edge (A) and the right side
protrusions (B, C) of the toner cartridge
should be aligned with the guides inside
the machine.
11-11
Do not touch the fixing assembly (A) as it
becomes very hot during use.
9
Close the left cover.
Replacing the Toner
Cartridge
1
Open the left cover.
CAUTION
– Be careful not to get your fingers caught.
– If you cannot close the left cover, do not
force it to close. Open the cover and
make sure the toner cartridge is properly
set in the machine.
2
Grasp the blue plastic pull tab
(A) on the toner cartridge.
A
Pull the blue plastic pull tab until
you can easily hold the handle of
the toner cartridge.
11-12
Maintenance
3
4
Remove the toner cartridge.
6
Gently rock the toner cartridge 5
or 6 times to distribute toner
evenly.
CAUTION
– Always hold the toner cartridge by its
handle.
– Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is
exposed to light or is damaged.
Maintenance
5
11-13
7
Remove the seals (2 places).
8
Raise the blue plastic pull tab.
Remove the new toner cartridge
from the protective material.
9
Pull out the seal completely.
11
Insert the toner cartridge into
the machine as far as it will go.
The left edge (A) and the right side
protrusions (B, C) of the toner cartridge
should be aligned with the guides inside
the machine.
A
B
NOTE
Do not pull out the seal at an angle.
10
Hold the toner cartridge by its
handle.
The arrows (A) on the toner cartridge
should be pointing toward the machine.
A
C
12
Push the toner cartridge to make
sure it is properly set in the
machine.
\
A
Maintenance
CAUTION
Do not touch the fixing assembly (A) as it
becomes very hot during use.
11-14
13
Close the left cover.
CAUTION
Maintenance
– Be careful not to get your fingers caught.
– If you cannot close the left cover, do not
force it to close. Open the cover and
make sure the toner cartridge is properly
set in the machine.
11-15
Recycling Used Cartridges
Canon has instituted a worldwide recycling program for cartridges
called “The Clean Earth Campaign.” This program preserves
precious natural resources by utilizing a variety of materials found in
the used cartridges that are of no further use, to remanufacture new
cartridges which, at the same time, keeps the environment cleaner
by reducing landfill waste. Complete details concerning this program
are enclosed in each PC Cartridge box.
The Clean Earth Campaign
● THE Canon CARTRIDGE RECYCLING PROGRAM
The Canon Cartridge Recycling Program fulfills the first initiative of Canon’s Clean
Earth Campaign, which supports four critical environmental areas:
● Recycling in the Workplace
● Conserving Environmental Resources
● Scientific Research and Education
● Encouraging Outdoors Appreciation
Since its inception, The Canon Cartridge Recycling Program has collected millions of
cartridges that otherwise would have been discarded into landfills or similar facilities.
Instead, this rapidly growing program returns used cartridges to the manufacturing
process, thus conserving an array of resources.
11-16
Maintenance
The remaining “Clean Earth” initiatives are supported in the U.S. through sponsorships
of the National Park Foundation, the National Wildlife Federation, and The Nature
Conservancy and in Canada through donations to the World Wildlife Fund Canada and
The Nature Conservancy of Canada.
Becoming a part of this worthwhile program is easy. When your cartridge is of no
further use, simply follow the instructions detailed for U.S. or Canadian residents.
We appreciate your support of The Canon Cartridge Recycling Program.
Working together we can make a significant contribution to a cleaner planet.
● Cartridges collected through this program are not refilled.
● You are not entitled to a tax deduction or rebate for the return of empty cartridges.
● This program may be modified or discontinued without notice.
Maintenance
U.S.A. PROGRAM
● Packaging
■ Option A-1: Single Box Return
● Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks
from the new cartridge’s box.
● Place the empty cartridge in the box of your new cartridge. Seal the box.
11-17
■ Option B: Volume Box Return
We encourage you to use this option as a more efficient way to ship cartridges.
● Place as many cartridges as possible into one box.
Carefully seal the box with tape;
or
● Call 1-800-OK-Canon to receive your free eight cartridge collection box.
■ Option A-2: Multiple Box Return
We encourage you to use this option as a more efficient way to ship cartridges.
● Complete Option A-1.
● Bundle multiple cartridge boxes together securely with tape.
Please Note:
Do not send defective cartridges for replacement.
Defective cartridges under warranty should be exchanged by an authorized dealer
or service facility as provided in the warranty.
11-18
Maintenance
Please be sure that the shipment does not exceed UPS specifications.
Maximum weight = 70 lb. (31.8 kg)
Maximum length = 108" (2,743 mm)
Maximum girth (length + 2 x width + 2 x height) = 130" (3,302 mm)
If your shipment exceeds the above limits, please call 1-800-OK-Canon for special
shipping information.
● Shipping
Apply the UPS authorized returning label provided in this guide.
Residents of Alaska and Hawaii: Do not use the UPS authorized returning label. For
Alaska and Hawaii Canon set up alternative mail service with the U.S. Postal Service.
Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning
label.
■ Option A: UPS Pick-up
● Give the shipment to your UPS driver when you receive your next regular delivery;
or
● Take the shipment to your local UPS receiving point.
Maintenance
■ Option B: MBE Drop off
Take the shipment to a participating MBE (Mail Boxes, Etc.) Center.
For location, please call 1-800-949-6660.
By using either of the above methods of shipment, your used cartridge(s) will
be forwarded to the Canon Cartridge Collection Center at no charge to you.
For further information about the Clean Earth Campaign in the United States, please
call: 1-800-OK-Canon
11-19
CANADA PROGRAM-CANADA PROGRAMME
■ Option A: Single Box Return
● Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks
from the new cartridge’s box.
● Place the empty cartridge in the box of your new cartridge. Seal the box.
● Apply the Canon Canada Inc./Canada Post label provided in this brochure.
Canon’s labels are specially marked so that Canon pays the postage.
● Deposit your empty cartridge in any full size street mailbox or take it to your local
Canada Post outlet or franchise.
11-20
Maintenance
■ Option B: Volume Box Return (eight or more cartridges)
We encourage you to use this option as a more efficient way to ship cartridges.
● Call 1-800-667-2666 to receive your free Canon collection box kit.
● The collection box can accommodate eight individual cartridge boxes.
● Place your eight individually packaged boxes of empty cartridges into the Canon
collection box. Seal the box.
● Apply the Canon Canada Inc./Canada Post label provided in this brochure.
● Canon’s labels are specially marked so that Canon pays the postage.
● Deliver to any local Canada Post outlet or franchise. Customers who hold a
Commercial pick-up agreement with Canada Post may have their collection box
picked up.
Working to preserve endangered species is a long-standing Canon interest.
To this end, for every cartridge collected, Canon Canada donates $1, shared equally
between World Wildlife Fund Canada and the Nature Conservancy of Canada. This
donation is utilized in Canada.
Maintenance
● For further information about The Clean Earth Campaign in Canada, please call or
write to Canon.
1-800-667-2666
Canon Canada Inc.
Corporate Customer Relations
6390 Dixie Road
Mississauga, ON L5T 1P7
11-21
Transporting the Machine
Follow this procedure to avoid
vibration damage to the machine when
transporting it over a long distance.
4
Pull the blue plastic pull tab until
you can easily hold the handle of
the toner cartridge.
CAUTION
Be sure at least two people carry the machine.
1
2
Open the left cover.
Grasp the blue plastic pull tab
(A) on the toner cartridge.
A
5
Remove the toner cartridge.
CAUTION
– Always hold the toner cartridge by its
handle.
– To avoid exposing the toner cartridge to
light, place it in its protective bag or
wrap it in a thick cloth.
– Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is
exposed to light or is damaged.
11-22
Maintenance
3
Disconnect the power cord and
all the cables from the back of
the machine.
6
Close the left cover.
CAUTION
Be careful not to get your fingers caught.
7
Pick up the machine using the
provided hand grips on the left
and right sides.
Maintenance
8
Make sure the multi-purpose tray
and the paper stopper are back
in their original position.
CAUTION
– Be sure at least two people carry the
machine.
– Do not lift the machine by any of its
attachments. Dropping the machine can
cause personal injury.
– If you have a back problem, make sure
to check the weight of this machine
before carrying. (See “Specifications,”
on p. 14-1.)
11-23
Maintenance
11-24
Troubleshooting
Clearing Jams
When a jam occurs in the machine, the
paper jam message appears on the
LCD display. Check the jam location
indicator where the jam occurs, then
remove the jammed paper.
1
Open the ADF.
NOTE
Do not force a jammed document or paper out of
the machine. Contact Canon Customer Care
Center for assistance if needed.
Document Jams
2
Remove any jammed
documents.
Troubleshooting
When <CHECK DOCUMENT> or
<DOCUMENT TOO LONG> appears on
the LCD display, remove a jammed
document from the ADF or the document
delivery slot.
CAUTION
– When removing jammed documents or paper,
take care not to cut your hands on the edges of
the document or paper.
– When removing jammed paper or when
inspecting the inside of the machine, do not allow
necklaces, bracelets, or other metal objects to
touch the inside of the machine, as this may
result in burns or electrical shock.
12-1
NOTE
Do not pull the document forcefully as it
may tear.
3
4
5
Lift the document feeder tray.
6
Remove any jammed
documents.
7
Close the platen glass cover.
CAUTION
Be careful not to get your fingers caught.
CAUTION
Be careful not to get your fingers caught.
12-2
Troubleshooting
Lower the document feeder tray
and close the ADF.
Open the platen glass cover, and
remove any jammed documents.
Paper Jams
2
When <PAPER JAM> appears on the
LCD display, remove jammed paper from
inside the machine first, then from the
paper cassette if necessary. Check the
following if you experience repeated
paper jams:
– Even the edge of the paper stack by a
flat surface before loading it in the
machine.
– Check that the paper you are using
meets the requirements for use. (See
“Print Media,” on p. 3-1.)
– Make sure you have removed any
scraps of paper from inside the
machine.
Troubleshooting
1
Open the left cover.
Carefully pull the jammed paper
out of the machine.
A
CAUTION
– Do not touch the fixing assembly (A) as it
becomes very hot during use.
– If you tear the paper, remove any torn
pieces to avoid further jams.
– If loose toner comes into contact with
your skin or clothing, wash with cold
water. Warm water will set the toner.
3
Tilt the 2-sided transport guide
(A) toward the machine, then
remove the jammed paper (Only
for 2-sided copying).
A
12-3
4
Lift and hold the transcription
frame (A), then remove the
jammed paper (Only for 2-sided
copying).
6
If you use the optional paper
cassette, open the cover on the
left side of the optional paper
cassette. Remove any jammed
paper, then close the cover.
A
5
Close the left cover.
7
Pull out the paper cassette and
push the corners of the stack
under the tabs.
CAUTION
Be careful not to get your fingers caught.
Troubleshooting
12-4
8
Gently push the paper cassette
back into the machine until it
clicks.
CAUTION
Troubleshooting
Be careful not to get your fingers caught.
12-5
LCD Messages
See the table below when the LCD displays error messages.
Message
Description
Action
The machine is not ready for
scanning.
Wait until the machine is
ready.
AUTO REDIAL
This message appears when
the recipient is engaged in
direct sending and the job is
waiting.
Disappears when the
transmission restarts.
CHANGE PAPERSIZE
The size of the paper in the
paper cassette or multipurpose tray is different from
that of the paper specified in
<REG. PAPER SIZE> or
<MP TRAY STD SET> in the
<COMMON SETTINGS>
menu.
– Load the paper which size
is shown on the lower line
of the LCD display. Or
change the paper size
setting. Then reset the
machine by opening the
left cover and then closing
it.
– If you are trying to print a
report or list, set the paper
size to <LTR> or <LGL>,
then load paper of the
same size. Then reset the
machine by opening the
left cover and then closing
it.
CHANGE REG’D SIZE
→COMMON SETTINGS
This message appears at the
same time when <LOAD
PAPER> is shown. You may
not print at the current paper
size.
Change paper on the paper
cassette or multi-purpose
tray. And you must also
change the size setting in
the <COMMON SETTINGS>
menu.
CHECK DOCUMENT
A document jam may have
occurred in the ADF.
Remove the jammed
document.
CLOSE COVER
A cover is open.
Close the cover shown on
the lower line of the LCD
display.
12-6
Troubleshooting
ADJUSTING
WAITING TO SCAN
Message
Description
Action
The machine may have
trouble.
Contact Canon Customer
Care Center.
DOCUMENT TOO LONG
The document is longer than
24 7/8" (630 mm), or is not
feeding correctly.
– Scan the document on the
platen glass.
– Reduce the length of the
document to within 24 7/8"
(630 mm), then try again.
FEEDER PAPER JAM
CHECK THE FEEDER
A document jam may have
occurred in the ADF.
Remove the jammed
document.
LOAD PAPER
No paper is loaded in the
paper cassette or multipurpose tray, or not inserted
correctly.
Insert the paper cassette as
far as it will go or load paper.
MEM IN USE nn%
This message shows the
percentage of the memory
currently in use. This
message is displayed when
you set the document in the
ADF to send a fax.
If you need more space, wait
for the machine to send any
faxes in memory. Also print,
send, or delete any
documents stored in
memory.
MEMORY FULL
– The machine is full of
jobs.
– Print, send, or delete any
documents stored in
memory.
– Divide the document stack
or data into a few parts
and try again one by one.
– Send the document with
low resolution.
– When this message
appears during using the
ADF, the scanning
document stops halfway.
In this case, clear the
paper jam from the ADF.
Troubleshooting
DATA ERROR
12-7
Message
Description
Action
– The number of fax jobs
that can be stored in
memory reached the
maximum.
– The maximum numbers of
jobs that can be stored in
memory are as follows
(Based on the condition
that the other party sends
the fax by the MF6550/
MF6560/MF6580 with
ITU-T No.1 Chart
standard mode);
MF6560/MF6580: Up to
70 jobs for sending or 90
jobs for receiving, or 95
fax jobs including sending
and receiving jobs
MF6550: Up to 20 jobs for
sending or 20 jobs for
receiving, or 25 fax jobs
including sending and
receiving jobs
Wait for the machine to
send any faxes in
memory. Also print, send,
or delete any documents
stored in memory.
NO APPROPRIATE SIZE
Although <PAPER SELECT>
is set to <AUTO> in
<STANDARD SETTINGS> in
the <COPY SETTINGS>
menu, appropriate-sized
paper is not set in the paper
cassette nor on the multipurpose tray.
Select the paper size, or set
the copy ratio. If you press
[Start] while this message is
displayed, the paper with the
least margin is selected
automatically and printing
starts.
12-8
Troubleshooting
MEMORY FULL
Message
Action
– You pressed the onetouch speed dialing key or
coded speed dialing
number that has already
been registered, while you
perform group dial
registration.
– You pressed the group
dialing that has already
been registered, while you
perform one-touch or
coded speed dialing
registration.
– You have specified the
group dialing when the
line is off the hook.
– Register the key or
number that is not used
for the speed dialing.
NOT REGISTERED
The telephone number you
attempted to dial using a
speed dialing function was
not registered.
Register the telephone
number before using the
speed dialing function.
OUTPUT TRAY FULL
The paper delivery tray is full
of paper.
Remove the printouts from
the paper delivery tray.
PAPER JAM
Paper jams have occurred in
the machine.
Remove the jammed paper.
The cover must be opened
and closed to resume the
current job. If this message
disappears while printing
from a PC, press [Start] to
bring the printer back online.
PLATEN GLASS DIRTY
CLEAN PLATEN GLASS
The ADF scanning area on
the left side of the platen
glass may be dirty.
Clean the ADF scanning
area, then press [OK].
NOT AVAILABLE NOW
Troubleshooting
Description
12-9
– Specify the recipient other
than group dialing.
Message
Description
Action
PLEASE WAIT
This message appears when
turning on the main power
switch, or when the machine
is not ready for printing.
Wait until the message
disappears.
RECEIVED IN MEMORY
The machine received the
fax in memory because
paper or toner ran out, paper
jams occurred, or incorrectsize paper was loaded.
Load the correct-size paper
in the paper cassette,
replace the toner cartridge,
or clear the paper jams. For
more information, see the
following:
“Setting Paper Type and
Size,” on p. 3-8
“Replacing the Toner
Cartridge,” on p. 11-12
“Clearing Jams,” on p. 12-1
START AGAIN
– A transmission error
occurred because the line
condition was poor.
– The paper jammed or ran
out during printing a
report.
– Check the line condition,
then try again.
[Stop] has been pressed
while scanning the
document using the ADF.
Press [OK], then set the
document again.
STOP KEY PRESSED
PRESS OK KEY
– Clear the paper jam, or
replenish the paper, then
try again.
Troubleshooting
12-10
Message
Description
Action
Some kind of error has
occurred in the machine.
Turn off the main power
switch, wait for more than 10
seconds, then turn it on
again. If the message
persists, unplug the machine
from the power supply and
contact Canon Customer
Care Center.
TONER IS NOT SET
INSERT TONER
A toner cartridge is not
installed or not installed
correctly.
Install the toner cartridge
correctly.
TONER LOW
PREPARE NEW TONER
The toner is running low.
Remove and rock the toner
cartridge 5 or 6 times to
distribute toner evenly, then
reinstall the toner cartridge.
If the message persists,
replace the toner cartridge.
TRANSMITTING...
During the current
transmission, the machine
may have tried to send a
document identified from the
list of documents in memory.
Wait until the transmission
from memory is complete.
Troubleshooting
SYSTEM ERROR
12-11
Error Codes (MF6550/MF6560/MF6580 Only)
An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR
RX REPORT when an error occurs.
12/31/2006
10:50 FAX 123XXXXXX
CANON
001
***************************
***
ERROR TX REPORT
***
***************************
TX FUNCTION WAS NOT COMPLETED
TX/RX NO
RECIPIENT ADDRESS
DESTINATION ID
ST. TIME
TIME USE
PAGES SENT
RESULT
0005
111XXXXX
12/31 10:50
00'00
0
NG
# 0018 BUSY/NO SIGNAL
Error Code
For details on reports, see Chapter 6, “Reports and Lists,” in the Advanced Guide.
See the table below for individual error codes.
Error Code
Description
Action
A document may be jammed.
Remove the jammed document.
#0003
– An attempt was made to send a
document of 24 7/8" (630 mm) or
longer from the ADF.
– A document takes a long time to
send because it contains too
much data.
– A document takes a long time to
receive.
– Divide the document into smaller
parts and send from the platen
glass.
– Reduce the scanning resolution
before sending.
– Contact the other party and ask
them to reduce their scanning
resolution or divide the document
into smaller parts for sending.
12-12
Troubleshooting
#0001
Error Code
– The other party may not be using
a G3 fax machine.
#0009
The paper has run out or the paper
cassette is not set properly.
Load the paper or reset the paper
cassette properly.
#0012
You could not send because the
other party’s fax machine is out of
paper.
Contact the other party and ask
them to load the paper.
#0018
There is no reply when you redial.
You could not send, because your
fax signal was not returned as the
other party’s line was engaged.
Check that the other party’s line is
not engaged and try again from the
beginning.
#0037
The memory is full.
Print, send, or delete any
documents stored in memory.
#0995
Communication reservation is
cleared.
If necessary, try again from the
beginning.
12-13
– The other fax machine did not
respond within 35 seconds.
Action
– Send the document again.
Contact the other party and have
them check their fax machine. If
you are making an overseas call,
add a pause to the number.
– Check with the other party and
send the document to a
G3 fax machine. If the other party
does not have a G3 fax machine,
try sending your document using
a transmission mode the other
party's fax machine supports.
Troubleshooting
#0005
Description
If a Power Failure Occurs
If power is suddenly lost due to an outage or accidental unplugging, a built-in
battery retains the user data settings and the speed dialing settings. Any sent or
received documents stored in memory are backed up for about 60 minutes.
During a power cut, functions are limited as follows:
– You cannot send, receive, copy, scan, or print documents.
– You may not be able to make telephone calls using an external telephone,
depending on the type of telephone you use.
– You can receive telephone calls using an external telephone depending on the type
of telephone you use.
Troubleshooting
12-14
If You Cannot Solve a Problem
If you cannot solve the problem after having referred to the information in this
chapter, contact Canon Customer Care Center at 1-800-828-4040 between the
hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to
8:00 P.M. on Saturday.
Please have the following information ready when you contact Canon:
– Product name (imageCLASS MF6530/MF6531/MF6550/MF6560/MF6580)
– Serial number (On the label located on the left cover)
– Place of purchase
– Nature of problem
– Steps you have taken to solve the problem and the results
CAUTION
If the machine makes strange noises, emits smoke or odd odor, unplug it immediately and contact the
Canon Customer Care Center. Do not attempt to disassemble or repair the machine yourself.
NOTE
Troubleshooting
Attempting to repair the machine yourself may void the limited warranty.
12-15
Troubleshooting
12-16
Machine Settings
Machine Settings
You can adjust the machine settings from the Setting Menu to customize the way
the machine works. To see the list of current settings, print out USER’S DATA
LIST.
Printing USER’S DATA LIST
1
COPY
2
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
Machine Settings
[OK]
1
2
13-1
Press [Additional Functions].
Press [
] or [
] to select <REPORT SETTINGS>, then press [OK].
3
4
COPY
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
08
2
JKL
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
3
4
Press [
] or [
] to select <LIST PRINT>, then press [OK].
Press [
] or [
] to select <USER DATA LIST>, then press [OK].
Machine Settings
13-2
Accessing the Setting Menu
1
COPY
2
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
08
2
JKL
GHI
Collate
4
04
Paper
Select
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
6
5
Start
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
1
2
Press [Additional Functions].
Press [
[OK].
] or [
] to select the menu you want to access, then press
<COMMON SETTINGS>
<COPY SETTINGS>
<FAX SETTINGS>*
<ADDRESS BOOK SET.>*
<PRINTER SETTINGS>
<TIMER SETTINGS>
<ADJUST./CLEANING>
<REPORT SETTINGS>
<SYSTEM SETTINGS>
Machine Settings
* MF6550/MF6560/MF6580 Only
13-3
COPY
3
ded
al
FAX
SCAN
View
Settings
System
Monitor
Address
Book
ABC
@./
1
Reset
GHI
Collate
JKL
4
04
Paper
Select
08
2
Image Quality
OK
Density
Additional
Functions
Enlarge/Reduce Two-Sided
2 on 1
DEF
2
PQRS
ON/OFF
C
MNO
Stop
Start
6
5
5
WXYZ
TUV
7
Clear
3
8
9
SYMBOLS
Frame Erase
0
#
Processing/
Data Error Power
Tone
[OK]
3
4
5
Press [
] or [
] to select a submenu, then press [OK].
To register the settings or go to a submenu item, press [OK].
When finished, press [Stop] to return to standby mode.
NOTE
– If you press [Stop] before pressing [OK], the setting will not be registered.
– Press [Additional Functions] to return to the previous display.
Machine Settings
13-4
Setting Menu
NOTE
– Depending on the country of purchase, some settings may not be available.
– The menus described in this section are based on the model imageCLASS MF6580. Depending on the
model of your machine, some settings may not be available and the number on the top of each menu
may vary.
COMMON SETTINGS
Setting Item
Description
1. DEFAULT SETTINGS
Selects which standby display appears when turning on the
power.
– COPY
– FAX*
– SCAN
2. AUTO CLEAR SET.
Selects which standby display appears after the Auto
Clearing function is activated.
INITIAL FUNCTION
Sets to return standby display that is selected in <DEFAULT
SETTINGS>.
SELECTED FUNCTION
Sets to return standby display of the current mode.
3. AUDIBLE TONES
Machine Settings
1. ENTRY TONE
13-5
Sets whether to sound audible tones and adjusts their
volume.
Beeps when pressing the keys on the operation panel.
– ON (1-3)
– OFF
COMMON SETTINGS
2. ERROR TONE
Beeps when an error (e.g., paper jam) occurs.
– ON (1-3)
– OFF
3. TX JOB DONE TONE*
Beeps when fax is sent.
– ERROR ONLY (1-3)
– OFF
– ON (1-3)
4. RX JOB DONE TONE*
Beeps when fax is received.
– ERROR ONLY (1-3)
– OFF
– ON (1-3)
5. SCAN DONE TONE
Beeps when scanning is completed.
– ERROR ONLY (1-3)
– OFF
– ON (1-3)
6. PRINT DONE TONE
Beeps when printing is completed.
– ERROR ONLY (1-3)
– OFF
– ON (1-3)
4. TONER SAVER MODE
Sets whether to reduce toner consumption.
– OFF
– ON
5. PRINTER DENSITY
Recalibrates the density adjustment scale if differences
between the image in the document and the print occur.
(1-9)
Machine Settings
13-6
COMMON SETTINGS
6. AUTO CASS. SELCT
Sets whether to change to another paper source of the
same size if the current paper source runs out while
processing a job.
1. COPY
Sets whether to activate Auto Cassette Select function when
copying.
– 1. CASSETTE 1 (ON/OFF)
– 2. CASSETTE 2 (ON/OFF)**
– 3. MP TRAY (OFF/ON)
2. PRINTER
Sets whether to activate Auto Cassette Select function when
printing.
– 1. CASSETTE 1 (ON/OFF)
– 2. CASSETTE 2 (ON/OFF)**
3. FAX*
Sets whether to activate Auto Cassette Select function when
faxing.
– 1. CASSETTE 1 (ON/OFF)
– 2. CASSETTE 2 (ON/OFF)**
– 3. MP TRAY (OFF/ON)
4. OTHER
Sets whether to activate Auto Cassette Select function when
printing a report or list.
– 1. CASSETTE 1 (ON/OFF)
– 2. CASSETTE 2 (ON/OFF)**
– 3. MP TRAY (OFF/ON).
7. SELECT PAPER TYPE
Sets the paper type for the paper cassette. (See “For the
Paper Cassette,” on p. 3-8.)
Sets the paper type for paper cassette 1.
2. CASSETTE 2**
Sets the paper type for paper cassette 2.
Machine Settings
1. CASSETTE 1
13-7
COMMON SETTINGS
8. REG. PAPER SIZE
Sets the paper size for the paper cassette. (See “For the
Paper Cassette,” on p. 3-8.)
1. CASSETTE 1
Sets the paper size for paper cassette 1.
2. CASSETTE 2**
Sets the paper size for paper cassette 2.
9. ENERGY IN SLEEP
Selects power consumption when the machine is in Sleep
mode between two levels.
– LOW (Only functional for MF6530/MF6531, or when <RX
MODE> is not set to <FaxOnly> for MF6550/MF6560/
MF6580)
– HIGH
10.MP TRAY STD SET
Sets the standard paper size and type for the multi-purpose
tray if you always use a same kind of paper. (See “For the
Multi-Purpose Tray,” on p. 3-11.)
OFF
Deactivates the multi-purpose tray standard settings.
ON
Activates the multi-purpose tray standard settings.
1. PAPER SIZE
Sets paper size as the multi-purpose tray standard.
2. SELECT PAPER
TYPE
Sets paper type as the multi-purpose tray standard.
11.PAPER FEED SWITCH
1. MP TRAY
Selects the paper feed method when you want to make onesided or two-sided prints on preprinted paper (paper which
has logos or patterns already printed on it).
Selects the paper feed method for the multi-purpose tray.
Print speed has priority.
PRINT SIDE
The machine starts printing on the side of paper loaded
facing up. Print speed becomes slower for one-sided print.
Only available for LTR, LGL and A4.
13-8
Machine Settings
SPEED PRIORITY
COMMON SETTINGS
2. CASSETTE 1
Selects the paper feed method for paper cassette 1.
SPEED PRIORITY
Print speed has priority.
PRINT SIDE
The machine starts printing on the side of paper loaded
facing down. Print speed becomes slower for one-sided
print.
3. CASSETTE 2**
Selects the paper feed method for paper cassette 2.
SPEED PRIORITY
Print speed has priority.
PRINT SIDE
The machine starts printing on the side of paper loaded
facing down. Print speed becomes slower for one-sided
print.
12.DISPLAY LANGUAGE
Selects the language on the display. (See “Specifications,”
on p. 14-1.)
13.ADF DIRTY ERROR
Sets whether the error message will appear when the ADF
is dirty.
– DISPLAY
– DO NOT DISPLAY
14.INIT. COMMON SET.
Restores all <COMMON SETTINGS> to the default except
for <DISPLAY LANGUAGE>.
– OFF
– ON
Machine Settings
* MF6550/MF6560/MF6580 Only
** Only for users of the optional paper cassette
13-9
COPY SETTINGS
Setting Item
1. IMAGE DIR PRIORTY
Description
Sets whether to activate the image direction priority.
OFF
Copy orientation is same as the document.
ON
Copy orientation is rotated at 180 degrees.
2. STANDARD SETTINGS
Sets the default setting for copying.
1. IMAGE QUALITY
Sets the document type for copying.
– TEXT
– PHOTO
– TEXT/PHOTO
2. DENSITY
Sets the density for copying.
– AUTO
– MANUAL (1-9)
3. ZOOM RATIO
Sets the zoom ratio for copying.
PRESET RATIO
Selects the zoom from the preset ratios.
(DIRECT 100%, 115% B5→A4, 121% LGL→11x17, 122%
A5→B5, 129% STMT→LTR, 141% A5→A4, 200% MAX.,
50% MIN., 64%, 70% A4→A5, 73% 11x17→LGL,
78% LGL→LTR, 81% B5→A5, 86% A4→B5)
MANUAL
Enters the zoom ratio by 1% increments. (50%-200%)
4. COPIES
Sets the number of copies (1-99).
5. AUTO COLLATE
Sets whether to collate the copies automatically.
– OFF
– COLLATE
Machine Settings
13-10
COPY SETTINGS
6. TWO-SIDED
Sets the type of two-sided copying.
– OFF
– 1 > 2-SIDED
– 2 > 2-SIDED
– 2 > 1-SIDED
7. FRAME ERASE
Sets the type of Frame Erase copying.
– OFF
– ORG. FRAME ERASE
– BOOK FRAME ERASE
– BINDING HOLE
8. PAPER SELECT
Sets the paper source for copying.
– AUTO
– CASSETTE 1
– CASSETTE 2**
3. SHARPNESS
Adjusts the sharpness of the copied image. (1-9)
4. PAPER SIZE GROUP
Selects a paper size group for your machine.
– INCHES
– A
– AB
5. MM/INCH ENTRY
Sets the unit of measurement of the frame erase width.
– INCHES
– MM
6. INIT. COPY SET.
Restores all <COPY SETTINGS> to the default.
– OFF
– ON
Machine Settings
** Only for users of the optional paper cassette
13-11
FAX SETTINGS (MF6550/MF6560/MF6580 Only)
Setting Item
Description
1. RX MODE
Selects the receive mode. (See “Set the Machine for
Receiving Faxes,” in the Starter Guide.)
– FaxOnly
– FaxTel
– AnsMode
– DRPD
– Manual
2. USER SETTINGS
Specifies the basic operation settings in the fax mode.
1. UNIT TELEPHONE #
Registers your fax number. (See “Set the Machine for
Sending Faxes,” in the Starter Guide.)
2. UNIT NAME
Registers your name/company name. (See “Set the
Machine for Sending Faxes,” in the Starter Guide.)
3. TX TERMINAL ID
Sets the options for sender information.
1. PRINTING
POSITION
Selects where the sender information is printed in small type
at the top of each page.
– OUTSIDE IMAGE
– INSIDE IMAGE
2. TELEPHONE #
MARK
Prefixes your number with the abbreviations FAX or TEL in
your sender information.
– FAX
– TEL
4. SCANNING DENSITY
Adjusts the scanning density for sending a fax. (1-9)
Machine Settings
13-12
FAX SETTINGS (MF6550/MF6560/MF6580 Only)
5. TEL LINE TYPE
Selects the telephone line type. (See “Set the Machine for
Sending Faxes,” in the Starter Guide.)
– TOUCH TONE
– ROTARY PULSE
6. VOLUME CONTROL
Adjusts the monitor volume and the calling volume.
1. MONITOR VOL.
CTRL
Sets the volume for monitor tone during the fax
transmission. (0-3)
2. CALLING VOLUME
Set the volume of the ring produced when the machine
detects a call. (1-3)
7. OFFHOOK ALARM
Sets whether the alarm sounds when the handset of the
external telephone is off the hook.
– ON
– OFF
8. STANDARD SETTINGS
Sets the default setting for faxing.
Sets the default density for faxing.
– STANDARD
– DK
– LT
2. IMAGE QUALITY
Sets the default image quality for faxing.
– FINE
– PHOTO
– SUPER FINE
– ULTRA FINE
– STANDARD
3. DIRECT TX
Sets whether to use <DIRECT TX> as default.
– OFF
– ON
Machine Settings
1. DENSITY
13-13
FAX SETTINGS (MF6550/MF6560/MF6580 Only)
9. INIT. FAX STD SET
3. TX SETTINGS
Sets whether to restore <STANDARD SETTINGS> in <FAX
SETTINGS> to the default.
– OFF
– ON
Sets the transmission functions.
1. ECM TX
Sets whether the ECM (Error Correction Mode) transmission
is activated.
– ON
– OFF
2. PAUSE TIME
Sets the pause time when you insert pause into the dialing
sequence. (1SEC-15SEC)
3. AUTO REDIAL
Sets whether to redial automatically when the other line is
busy or a transmission error occurs. (See Chapter 1,
“Advanced Fax Features,” in the Advanced Guide.)
ON
Customizes the redial operation.
1. REDIAL TIMES
Sets the number of retries. (1TIMES-10TIMES)
2. REDIAL
INTERVAL
Sets period of time before redialing. (2MIN.-99MIN.)
3. TX ERROR
REDIAL
Sets whether the machine redials automatically when
transmission error occurs.
– ON
– OFF
OFF
After the first attempt at dialing fails, redialing is not
attempted.
Machine Settings
13-14
FAX SETTINGS (MF6550/MF6560/MF6580 Only)
4. TIME OUT
Sets whether to scan a document automatically after
entering the fax number.
* This function is not available when you dial with the numeric keys.
– ON
– OFF
5. DIALING LINE CHCK
4. RX SETTINGS
Sets whether to check the telephone line condition.
– ON
– OFF
Sets the reception functions.
1. ECM RX
Sets whether the ECM (Error Correction Mode) reception is
activated.
– ON
– OFF
2. FAX/TEL OPT. SET
Sets the optional items in <FaxTel> mode. (See Chapter 1,
“Advanced Fax Features,” in the Advanced Guide.)
1. RING START TIME
Sets the time the machine takes to check whether a call is a
fax or a voice call. (0SEC-30SEC)
2. F/T RING TIME
Selects the ring length for voice calls. (15SEC-300SEC)
3. F/T SWITCH
ACTION
Selects whether the machine switches to receive mode after
the ring time has elapsed, or whether if disconnects the call.
– RECEIVE
– DISCONNECT
Machine Settings
3. DRPD:SELECT FAX
13-15
Selects the ring pattern for fax calls.
– DOUBLE RING
– SHORT-SHORT-LONG
– SHORT-LONG-SHORT
– OTHER RING TYPE
– NORMAL RING
FAX SETTINGS (MF6550/MF6560/MF6580 Only)
4. INCOMING RING
Sets whether the machine rings when it receives a voice
call, enabling you to answer the call. This function is only
available when <RX MODE> is set to <FaxOnly> or
<FaxTel>.
OFF
The telephone does not ring when it receives a voice call. (In
Sleep mode, the telephone may ring one or two times.)
ON
The telephone rings when it receives a voice call if an
external telephone is connected.
RING COUNT
5. REMOTE RX
ON
REMOTE RX ID
OFF
6. MANUAL/AUTO
Sets the number of incoming rings before the machine
answers. (1TIMES-99TIMES)
Sets whether to use remote receiving. This function is not
available when <ENERGY IN SLEEP> in <COMMON
SETTINGS> is set to <LOW>. (See Chapter 1, “Advanced
Fax Features,” in the Advanced Guide.)
The machine enables remote receiving.
You can dial a code on remote extension to start receiving a
document.
A combination of two characters using 0 to 9, * and # is
possible.
The machine disables remote receiving.
Sets whether the machine switches to document receive
mode after the external telephone rings for a specified
length of time in manual receive mode.
The external telephone keeps ringing until someone
answers the call manually.
ON
The machine switches to document receive mode after the
external telephone rings for a specified time.
F/T RING TIME
Sets the length of time to elapse before the machine
switches to document receiving. (1SEC-99SEC)
13-16
Machine Settings
OFF
FAX SETTINGS (MF6550/MF6560/MF6580 Only)
5. PRINTER SETTINGS
1. RECEIVE REDUCTION
ON
Sets the to printer functions.
Sets whether the received images print out at a reduced size.
(See Chapter 1, “Advanced Fax Features,” in the Advanced
Guide.)
Image reduction is turned on.
1. RECEIVE
REDUCTION
Selects the reducing type.
– AUTO
– FIXED REDUCTION (90%, 95%, 97%, 75%)
2. REDUCE
DIRECTION
Selects the reducing direction.
– VERTICAL ONLY
– HORIZ & VERTICAL
OFF
Image reduction is turned off.
2. TWO-SIDED PRINT
Sets the type of two-sided printing for faxing. (See
Chapter 1, “Advanced Fax Features,” in the Advanced
Guide.)
– OFF
– ON
3. CONT. PRINTING
Selects how the machine responds when the
<TONER LOW/PREPARE NEW TONER> message
appears.
The machine stores all documents in memory.
KEEP PRINTING
The machine does not store documents in memory if the
toner runs out. Reset to <RX TO MEMORY> after replacing
the toner cartridge.
Machine Settings
RX TO MEMORY
13-17
ADDRESS BOOK SET. (MF6550/MF6560/MF6580 Only)
Setting Item
1. 1-TOUCH SPD DIAL
Description
Registers the information on one-touch speed dialing. Up to
23 destinations can be registered. (See “Registering OneTouch Speed Dialing,” on p. 4-7.)
1. TEL NUMBER ENTRY
Registers the recipient’s fax number (max. 120 digits,
including spaces).
2. NAME
Registers the recipient’s name (max. 16 characters,
including spaces).
3. OPTIONAL SETTING
Selects whether to use the advanced functional settings for
each one-touch speed dialing recipient registered in the
machine. (See Chapter 1, “Advanced Fax Features,” in the
Advanced Guide.
OFF
The optional setting is not set for this speed dialing.
ON
The optional setting is set for this speed dialing.
1. INTERNATIONAL
Selects a mode for documents you are sending.
– DOMESTIC
– LONG DISTANCE 1
– LONG DISTANCE 2
– LONG DISTANCE 3
2. TX SPEED
Selects a transmission speed.
(33600 bps, 14400 bps, 9600 bps, 4800 bps)
3. ECM
Selects whether to use ECM (Error Correction Mode).
– ON
– OFF
Machine Settings
13-18
ADDRESS BOOK SET. (MF6550/MF6560/MF6580 Only)
2. CODED SPD DIAL
Registers the information on coded speed dialing. Up to 100
destinations can be registered. (See “Registering Coded
Speed Dialing,” on p. 4-15.)
1. TEL NUMBER ENTRY
Registers the recipient’s fax number (max. 120 digits,
including spaces).
2. NAME
Registers the recipient’s name (max. 16 characters,
including spaces).
3. OPTIONAL SETTING
Selects whether to use the advanced functional settings for
each coded speed dialing recipient registered in the
machine. (See Chapter 1, “Advanced Fax Features,” in the
Advanced Guide.)
The optional setting is not set for this speed dialing.
ON
The optional setting is set for this speed dialing.
Machine Settings
OFF
13-19
1. INTERNATIONAL
Select the mode for documents you send.
– DOMESTIC
– LONG DISTANCE 1
– LONG DISTANCE 2
– LONG DISTANCE 3
2. TX SPEED
Select the transmission speed.
(33600 bps, 14400 bps, 9600 bps, 4800 bps)
3. ECM
Selects whether to use ECM (Error Correction Mode).
– ON
– OFF
ADDRESS BOOK SET. (MF6550/MF6560/MF6580 Only)
3. GROUP DIAL
Registers the information on group dialing. Up to 122
destinations can be registered. (See “Registering Group
Dialing,” on p. 4-23.)
1. TEL NUMBER ENTRY
Registers the recipient fax numbers by specifying the onetouch speed dialing keys or coded speed dialing codes.
2. NAME
Registers the group name (max. 16 characters, including
spaces).
PRINTER SETTINGS
Setting Item
Description
1. DEFAULT PAPERSIZE
Sets the default paper size when no paper source is
specified.
(LTR, STMT, EXECUTIV, ISO-B5, ISO-C5, COM10,
MONARCH, DL, A4, B5, A5, LGL)
2. DEFAULT PAPERTYPE
Sets the default paper type for print jobs. This machine has
internally defined optimal print modes for each specified
paper type.
(PLAIN PAPER, COLOR, RECYCLED, HEAVY PAPER 1,
HEAVY PAPER 2, HEAVY PAPER 3, BOND, 3HOLE
PUNCH PAPER, TRANSPARENCY, LABELS, ENVELOPE)
3. COPIES
Sets the number of documents printed. (1-999)
4. 2-SIDED PRINTING
Sets whether to activate two-sided printing.
– OFF
– ON
Machine Settings
13-20
PRINTER SETTINGS
5. PRINT QUALITY
Sets the image quality, density or toner saving mode for
printing.
1. IMAGE REFINEMENT
Sets whether to print smoothly the jagged outlines of
characters and graphics.
– ON
– OFF
2. DENSITY
Adjusts the print density. (1-9)
3. TONER SAVER
Sets whether toner saving mode is enabled.
– OFF
– ON
6. PAGE LAYOUT
Sets the printing layout.
1. BINDING
Sets the binding position for two-sided printing.
– LONG EDGE
– SHORT EDGE
2. MARGIN
Sets the page margin in inches or millimeters.
– INCHES (-01.90INCHES-01.90INCHES)
– MM (-50.0MM-50.0MM)
7. COLLATE
Sets whether to collate the printouts automatically.
– OFF
– COLLATE
8. ERROR TIME OUT
Sets the length of time before the machine returns an error
when no data is received from the computer.
ON
Sets the error time out period. (5SEC-300SEC)
OFF
The error time out is off.
Machine Settings
9. INIT. PRINTER SET
13-21
Restores all <PRINTER SETTINGS> to the default.
– OFF
– ON
PRINTER SETTINGS
10.PCL SETTINGS***
Sets the PCL printer setting.
1. ORIENTATION
Sets the paper orientation.
– PORTRAIT
– LANDSCAPE
2. FONT NUMBER
Sets the default font typeface for the printer function using
the corresponding font numbers. (0-120)
3. POINT SIZE
Specifies a point size for the default font. This item appears
when the number in <FONT NUMBER> is that of a
proportionally spaced scalable font. (4.00-999.75)
4. PITCH
Specifies the pitch for the default font. This item appears
when the number in <FONT NUMBER> is that of a fixed
pitch scalable font. (0.44-99.99)
5. FORM LINES
Sets the number of lines to be printed on a page. (5-128)
6. SYMBOL SET
Selects the symbol set most suited to the needs of the host
computer.
7. CUSTOM PAPER
Sets whether to use a custom paper size.
OFF
Disables you to specify a custom paper size.
ON
Enables you to specify a custom paper size.
Selects the unit of measurement to specify a custom paper
size.
– INCHES
– MILLIMETERS
2. X DIMENSION
Specifies the horizontal size of the custom paper.
(05.00-14.00 inches (127-356 mm))
3. Y DIMENSION
Specifies the vertical size of the custom paper.
(03.00-08.50 inches (76-216 mm))
Machine Settings
1. UNIT OF
MEASURE
13-22
PRINTER SETTINGS
8. APPEND CR TO LF
Sets whether to append a carriage return (CR) when line
feed code (LF) is received.
NO
The print head moves down to the next line when line feed
code is received, and the margin does not change (such as
the beginning of the next line).
YES
The print head moves to the beginning of the next line when
line feed code is received.
9. ENLARGE A4
Sets whether to expand the printable area of A4 size paper
to that of Letter size in width.
* This setting is applicable for A4 paper and portrait orientation for
the PCL5 printing only. The PCL6 printing is not supported.
OFF
All the area on a page 1/6 inch (4.23 mm) from the top,
bottom, left, and right edges is available for printing on A4
paper.
ON
All the area on a page 1/6 inch (4.23 mm) from the top and
bottom edges and 1/20 inch (1.28 mm) from the left and
right edges is available for printing on A4 paper. Only the
width increases.
11.RESET PRINTER
Machine Settings
*** MF6560/MF6580 Only
13-23
Clears all print jobs in progress and resets the printer
function.
– OFF
– ON
TIMER SETTINGS
Setting Item
Description
1. DATE&TIME SETTING
Sets the current date and time. (See “Set Up the Machine,”
in the Starter Guide.)
2. DATE TYPE SELECT
Sets the date format.
– MM/DD/YYYY
– DD/MM YYYY
– YYYY MM/DD
3. AUTO SLEEP TIME
Sets auto sleep mode when the machine remains idle for a
certain period of time. (3MIN.–30MIN.) (See “Setting Sleep
Mode,” on p. 1-9.)
– ON
– OFF
4. AUTO CLEAR TIME
Sets auto clear mode when the machine has no operation
idle for a certain period of time. (1MIN.–9MIN.) The machine
returns to standby mode. (See “Setting Auto Clear Time,” on
p. 1-12.)
– ON
– OFF
Machine Settings
13-24
TIMER SETTINGS
5. DAYLIGHT SV.TIME
Sets daylight saving time mode. (See “Setting Daylight
Saving Time,” on p. 1-14.)
Deactivates daylight saving time mode.
ON
Activates daylight saving time mode.
Machine Settings
OFF
13-25
1. START DATE/
TIME
Sets the start date.
– 1. MONTH
– 2. WEEK
– 3. DAY
2. END DATE/TIME
Sets the end date.
– 1. MONTH
– 2. WEEK
– 3. DAY
ADJUST./CLEANING
Setting Item
Description
1. TRANS. ROLR CLEAN
Cleans the transcription roller. (See “Transcription Roller,” on
p. 11-9.)
2. FIX.UNIT CLEANING
Cleans the fuser roller. (See “Fuser Roller,” on p. 11-4.)
3. FEEDER CLEANING
Cleans the ADF. (See “Cleaning the ADF Automatically,” on
p. 11-8.)
4. SPECIAL MODE M
Sets to improve print quality or fix irregular print density. If
print quality decreases or an irregularity in the print density
appears, transcription output may not function adequately.
MID
Selects in normal conditions.
LOW
Selects to compensate for poor print quality that occurs
when using paper that was stored for a long time at high
temperatures and high humidity.
HIGH
Selects to compensate for poor quality that occurs when
using heavyweight paper.
When the two-sided printing function is used, paper may curl
severely or become jammed. Enable this setting to prevent
paper curling or jamming.
– OFF
– ON
6. SPECIAL MODE O
This setting is not functional in this model.
7. SPECIAL MODE P
Sets to activate when lightweight paper or paper which is
easy to get uneven print density is used for printing.
– OFF
– ON
8. SPECIAL MODE Q
Enable this setting if black or white spots appear on the
printed image.
– OFF
– ON
13-26
Machine Settings
5. SPECIAL MODE N
Machine Settings
ADJUST./CLEANING
9. SPECIAL MODE R
Sets whether to prevent white streaks from appearing on the
printed image. When you print the halftone image or
photograph after the machine has not undergone any
operation for a while, the first page of printouts may have
thin white streaks on the printed image.
– OFF
– ON
10.SPECIAL MODE S
Sets whether to reduce the waiting time for the next printout.
When you change the paper size after continuous printing,
the machine may take a while to start the next printing.
OFF
Does not reduce the waiting time next set of printout.
(default)
SPEED PRIORITY
Reduces the waiting time to start the next set of printout.
Print speed has priority; however, a condition that an
previously printed image also appears faintly on the next
output may occur.
11.CONT. PRINT MODE
Sets whether to prevent the back edge of the previous page
from appearing on the following page during continuous
printing of half-tone prints or photographs.
– OFF
– ON
12.BACK EDGE MODE
Sets whether to prevent back edge of paper from smudging.
– OFF
– ON
13.LARGE PAPER MODE
Sets whether to improve toner fix on large-sized paper.
– OFF
– ON
14.AUTO ADF DRTY ADJ
Sets whether to activate smudge (due to dust or dirt)
reduction during printing.
When the ADF is dirty, copies may contain unwanted dots or
lines.
– OFF
– ON
15.MAINTENANCE CODE
This setting is not functional in this model.
13-27
REPORT SETTINGS
Setting Item
1. SETTINGS*
1. TX REPORT
PRINT ERROR ONLY
REPORT WITH TX
IMAGE
OUTPUT YES
REPORT WITH TX
IMAGE
OUTPUT NO
Description
Sets the report functions. (See Chapter 6, “Reports and
Lists,” in the Advanced Guide.)
Sets whether the fax transmission report prints out.
Prints a report only when a transmission error occurs.
Sets whether to print the first page of the fax under the
report.
– OFF
– ON
Prints a report every time you send a document.
Sets whether to print the first page of the fax under the
report.
– OFF
– ON
No report is printed.
2. RX REPORT
Sets whether the fax reception report prints out.
– OUTPUT NO
– PRINT ERROR ONLY
– OUTPUT YES
3. ACTIVITY REPORT
Sets whether to automatically print the fax transaction report
and selects its type.
Sets whether an activity report is printed automatically every
40 transactions.
– OUTPUT YES
– OUTPUT NO
2. TX/RX SEPARATE
Sets whether an activity report is printed separately for
sending and receiving or not.
– OFF
– ON
13-28
Machine Settings
1. AUTO PRINT
REPORT SETTINGS
2. LIST PRINT
Prints reports/lists.
1. ACTIVITY REPORT*
Prints the fax transaction report (max. last 40 transactions)
manually.
2. SPEED DIAL LIST*
Prints the list of fax numbers registered for speed dialing.
– 1. 1-TOUCH LIST
– 2. CODED DIAL LIST
– 3. GROUP DIAL LIST
3. ADD BOOK DETAILS*
Prints the details of speed dialing.
– 1. 1-TOUCH(DETAILS)
– 2. CODED (DETAILS)
4. USER DATA LIST
Prints the setting list registered in the menu. (See “Printing
USER’S DATA LIST,” on p. 13-1.)
Machine Settings
* MF6550/MF6560/MF6580 Only
13-29
SYSTEM SETTINGS
Setting Item
1. DEVICE INFO
Description
Sets device information.
1. DEVICE NAME
Registers the machine name.
2. LOCATION
Registers the machine location.
2. NETWORK SETTINGS****
1. TCP/IP SETTINGS
1. IP ADDRESS AUTO.
Sets network setting. (See Chapter 3, “Network,” in the
Advanced Guide.)
Sets TCP/IP network.
Sets whether to automatically set an IP address.
ON
Enables an IP address to the machine automatically.
– 1. DHCP (ON/OFF)
– 2. BOOTP (OFF/ON)
– 3. RARP (OFF/ON)
OFF
Allocate an IP address to the machine manually.
Machine Settings
13-30
SYSTEM SETTINGS
2. IP ADDRESS
Registers a fixed IP address to the machine. (See
“Installing/Uninstalling Software,” in the Starter Guide.)
3. SUBNET MASK
Registers a fixed subnet mask to the machine.
4. GATEWAY
ADDRESS
Registers a fixed gateway address to the machine.
5. USE LPD
Sets whether to use LPD as the print application.
– ON (PORT NO.)
– OFF
6. RAW SETTINGS
Sets whether to use RAW as the print application.
ON
Enables to use RAW.
1. PORT NO.
Enters the port number.
2. USE
BIDIRECTIONAL
Sets whether to use bi-directional communication.
– ON
– OFF
OFF
Disables to use RAW.
Machine Settings
7. USE HTTP
13-31
Sets whether to activate HTTP (HyperText Transfer Protocol)
for the Remote UI.
– ON (PORT NO.)
– OFF
SYSTEM SETTINGS
8. SET IP ADD RANGE
Sets whether to restrict the range of IP addresses.
OFF
Disables restriction of IP address of computers.
ON
Enables restriction of IP address of computers from which
data (print/fax jobs) can be sent to the machine.
1. PERMIT/REJECT
Selects whether to permit or reject access from a specified
IP address.
– REJECT
– PERMIT
2. SET IP ADDRESS
Specifies the IP address range. <START IP ADDRESS> and
<END IP ADDRESS> must be entered for each setting.
– 1. IP ADDRESS 1
– 2. IP ADDRESS 2
– 3. IP ADDRESS 3
– 4. IP ADDRESS 4
9. RX MAC ADD SET.
Sets whether to activate a MAC address filter.
OFF
Disables MAC address filter.
ON
Specifies a MAC address filter to access. MAC address
must be entered for each setting.
– 1. PERMIT RX ADD1
– 2. PERMIT RX ADD2
– 3. PERMIT RX ADD3
– 4. PERMIT RX ADD4
– 5. PERMIT RX ADD5
Machine Settings
13-32
SYSTEM SETTINGS
2. SNMP SETTINGS
Sets detailed information about SNMP.
1. USE SNMP
Sets whether to activate SNMP.
– ON (PORT NO.)
– OFF
2. COMMUNITY
NAME 1
Sets SNMP community name 1.
3. COMMUNITY
NAME 2
Sets SNMP community name 2.
4. SNMP WRITABLE 1
Enables computers on the network to access the machine
and modify its settings.
– ON
– OFF
5. SNMP WRITABLE 2
Enables computers on the network to access the machine
and modify its settings.
– OFF
– ON
Machine Settings
3. DEDICATED PORT
13-33
Sets or browses detailed information on the machine with a
Canon printer driver or utility.
– ON
– OFF
SYSTEM SETTINGS
4. ETHERNET DRIVER
1. AUTO DETECT
Specifies the type of network connection.
Selects the detection method of Ethernet driver.
AUTO
Sets the machine to determine the communication mode
(Half duplex/Full duplex) and Ethernet type (10Base-T/
100Base-TX) automatically.
MANUAL
Sets the communication mode and Ethernet type manually.
1. DUPLEX
Selects the communication mode.
– HALF DUPLEX
– FULL DUPLEX
2. ETHERNET
TYPE
Selects the Ethernet type.
– 10 BASE-T
– 100 BASE-TX
5. VIEW IP ADDRESS
Checks the current network settings.
1. IP ADDRESS
Checks the IP address.
2. SUBNET MASK
Checks the subnet mask.
3. GATEWAY
ADDRESS
Checks the gateway address.
6. STARTUP TIME SET.
Sets the time period required to delay the startup of network
communications for the machine (0-300 sec.).
Machine Settings
13-34
SYSTEM SETTINGS
3. COMMUNICATIONS*
Sets the facsimile communication.
1. TX START SPEED
Sets the transmission speed for all sent documents.
(33600 bps, 2400 bps, 4800 bps, 7200 bps, 9600 bps,
14400 bps)
2. RX START SPEED
Sets the transmission speed for all receivable documents.
(33600 bps, 2400 bps, 4800 bps, 7200 bps, 9600 bps,
14400 bps)
3. MEMORY LOCK
Sets whether to receive and store all documents in memory
and not to print automatically. (See Chapter 1, “Advanced
Fax Features,” in the Advanced Guide.)
Disables memory reception.
ON
Enables memory reception.
1. PASSWORD
Registers the password that protects the authority for
accessing to memory.
2. REPORT PRINT
Sets whether to print a report on memory reception.
– OFF
– ON
3. MEMORY RX TIME
Sets whether to set a period for memory reception.
Machine Settings
OFF
13-35
OFF
Disables setting a period of memory reception.
ON
Enables setting a period of memory reception.
1. MEM RX
START TIME
Enters the start time.
2. MEM. RX END
TIME
Enters the end time.
SYSTEM SETTINGS
4. REMOTE UI****
Sets whether to activate the Remote UI function to operate
the machine and change settings.
– ON
– OFF
5. ACCESS TO DEST.*
Sets restriction of the access to destinations.
1. RESTRICT NEW ADD.
Sets whether to restrict registering or changing destinations
for one-touch and coded speed dialing. Sets whether to
restrict making calls to the destinations not registered for the
speed dialing.
– OFF
– ON*1
*1 You can still make calls using an external phone if all of the
following conditions are met:
• The machine is in Sleep mode
• <RX MODE> is set to <FaxOnly>
• <ENERGY IN SLEEP> is set to <LOW>
2. FAX DRIVER TX
6. CHECKING THE LOG
Sets whether to restrict sending faxes from a computer
using the fax driver.
– ON
– OFF
Sets whether to allow displaying the log.
ON
Enables confirmation of logs using [System Monitor].
OFF
Disables confirmation of logs using [System Monitor].
Activity Report will not be printed automatically.
7. USE DEVICE USB
Sets whether to restrict jobs through the USB interface.
– ON
– OFF
Machine Settings
* MF6550/MF6560/MF6580 Only
**** MF6580 Only
13-36
Appendix
Specifications
Appendix
General
● Type
Personal Desktop
● Power Source
120 V-127 V, 50/60 Hz (Power requirements differ
depending on the country in which you purchased the
product.)
● Power Consumption
Approx. 780 W (max.)
● Warm-up Time
MF6530/MF6531/MF6550: less than 13.5 sec.*
MF6560/MF6580: less than 16.0 sec.*
(temperature: 68°F (20°C), humidity: 65%; from when
the machine turns on the power main switch until the
standby display appears)
* Warm-up time may differ depending on the condition
and environment of the machine.
● Weight
Approx. 52.2 lb (23.7kg) (including toner cartridge)
● Dimensions
17 7/8" (H) x 18" (D) x 20 1/2" (W) (453 mm (H) x 457
mm (D) x 520 mm (W))
22 7/8" (H) x 18" (D) x 20 1/2" (W) (581 mm (H) x 457
mm (D) x 520 mm (W)) (with optional cassette)
● Installation Space
38 3/4" (D) x 40 3/8" (W) (984 mm (D) x 1027 mm (W))
● Environmental
Conditions
Temperature:59°F–86°F (15°C–30°C)
Humidity: 10%–80% RH
● Display Languages
English/French/Spanish/Portuguese
● Acceptable
Documents
» p. 2-1.
14-1
General
● Acceptable Paper
Stock
» p. 3-1.
● Printable Area
» p. 3-3.
● Scanning Area
» p. 2-3.
Copier
● Scanning Resolution
600 dpi x 600 dpi
● Printing Resolution
1200 dpi enhanced x 600 dpi
● Magnification
1:1 ± 1.0%, 1:2.000, 1:1.290, 1:0.780, 1:0.640, 1:0.500
Zoom 0.500 - 2.000, 1% increments*
* Not available for MF6531
● First Copy Time
Platen glass: less than 8 sec. (LTR)
ADF: less than 12 sec. (LTR)
● Copy Speed
Direct: LTR 23 cpm
● No. of Copies
Max. 99 copies
Appendix
14-2
\
Printer
● Printing Method
Indirect electrostatic method (On-demand fixing)
● Paper Handling
– Paper cassette: 500 sheets x 1 cassette (22 lb
(80 g/m2))
– Multi-purpose tray: 100 sheets (22 lb (80 g/m2))
● Paper Delivery
100 sheets (18 to 22 lb (64 to 80 g/m2))
● Print Speed
See “Copy Speed,” on p. 14-2.
● Printing Resolution
1200 dpi enhanced x 600 dpi
● Number of Tones
256
● Printing Cartridge
» p. 1-7.
Facsimile (MF6550/MF6560/MF6580 Only)
Public Switched Telephone Network (PSTN)*1
● Compatibility
G3
● Data Compression
Schemes
MH, MR, MMR, JBIG
● Modem Speed
33.6 Kbps
Automatic fallback
● Transmission Speed
Approx. 3 seconds/page*2 at 33.6 Kbps, ECM-JBIG,
transmitting from the memory
● Transmission/
Reception Memory
MF6550: Maximum approx. 256 pages*2
MF6560/MF6580: Maximum approx. 1536 pages*2
(total pages of transmission/reception)
Appendix
● Applicable Line
14-3
Facsimile (MF6550/MF6560/MF6580 Only)
● Fax Resolution
FINE: 203 pels/in. x 196 lines/in. (8 pels/mm x
7.7 lines/mm)
PHOTO: 203 pels/in. x 196 lines/in. (8 pels/mm x
7.7 lines/mm)
SUPER FINE: 203 pels/in. x 392 lines/in. (8 pels/mm x
15.4 lines/mm)
ULTRA FINE: 406 pels/in. x 392 lines/in. (16 pels/mm
x 15.4 lines/mm)
STANDARD: 203 pels/in. x 98 lines/in. (8 pels/mm x
3.85 lines/mm)
● Dialing
– Speed dialing
One-touch speed dialing (23 destinations)
Coded speed dialing (100 destinations)
Group dialing (122 destinations)
Address Book dialing (with Address Book key)
– Regular dialing (with numeric keys)
– Automatic redialing
– Manual redialing (with Redial key)
– Sequential broadcast (124 destinations)
– Automatic reception
– Remote reception by telephone (Default ID: 25)
– ACTIVITY REPORT (after every 40 transactions)
– TX (Transmission)/RX (Reception) REPORT
– TTI (Transmit Terminal Identification)
Appendix
14-4
Telephone (MF6550/MF6560/MF6580 Only)
● Connection
External telephone/answering machine (CNG
detecting signal)/data modem
*1 The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps
modem speed or lower, depending on telephone line conditions.
2
* Based on ITU-T Standard Chart No. 1, JBIG standard mode.
NOTE
Appendix
Specifications are subject to change without notice.
14-5
Index
Symbols & Numerics
Customer support
Canada xvi
U.S.A xvi
2 on 1 key 1-4
A
Additional Functions key 1-4
Address Book key 1-5
ADDRESS BOOK SET. 13-18
ADF 1-1, 2-6
D
Daylight saving time 1-14
Delayed TX key 1-5
Density
Copying 6-4
Faxes 4-5
ADJUST./CLEANING 13-26
Auto clear time 1-12
Automatic document feeder 1-1
Density key 1-4
Direct Sending 4-36
Direct TX key 1-5, 4-36
C
CHECK DOCUMENT message 12-1
Document
Jams 12-1
Loading 2-4
Requirements 2-1
Scanned area 2-3
Cleaning machine 11-1
Exterior 11-1
Fuser roller 11-4
Interior 11-2
Scanning area 11-5
Cleaning the ADF automatically 11-8
Clear key 1-4
Clearing Jams 12-1
Coded Dial key 1-5, 4-33
Coded speed dialing 4-6
Document feeder tray 1-1
E
Enlarge/Reduce key 1-4
Error codes 12-12
Error indicator 1-4
F
FAX key 1-3
Collate key 1-4
FAX SETTINGS 13-12
COMMON SETTINGS 13-5
Faxes
Components 1-1
COPY key 1-3
COPY SETTINGS 13-10
Appendix
Deleting 4-21
Editing 4-18
Registering 4-15
Using 4-33
Document delivery tray 1-1
Receiving 5-1
Sending 4-1
Frame Erase key 1-4
Copying 6-1
14-6
G
M
Group dialing 4-6
Machine settings 13-1
Adding destination 4-26
Changing name 4-29
Deleting destination 4-27
Deleting group 4-30
Registering 4-23
Using 4-32
Main power switch 1-2
Maintenance xiii, 11-1
Manual Sending 4-34
Menu
Accessing 13-3
Setting 13-5
H
Multi-purpose tray 1-2, 3-5
Handling xiii
Multi-purpose tray extension 1-2, 3-6
Hook key 1-5, 4-35
N
I
Numeric keys 1-3
If a Power Failure Occurs 12-14
If You Cannot Solve a Problem 12-15
O
Image quality
OK key 1-3
Copying 6-3
Faxes 4-3
Image Quality key 1-4
ON/OFF key 1-4
One-touch speed dial keys 1-5
One-touch speed dialing 4-6
Deleting 4-13
Editing 4-10
Registering 4-7
Using 4-32
J
Jam location indicator 1-3, 12-1
Jams
Document 12-1
Paper 12-3
P
Paper
L
LCD 1-3, 1-6
Messages 12-6
Left cover 1-2
Appendix
Operation panel 1-1, 1-3
Legal 3-1
Guidelines 3-4
Jams 12-3
Loading 3-5
Printable area 3-3
Requirements 3-1
Letter 3-1
Paper cassette 1-1
Loading
Paper delivery tray 1-1
Document 2-4
Envelopes 3-5
Paper 3-5
Location xiv
PAPER JAM message 12-3
Paper Select indicator 1-3
Paper select key 1-4
Pause key 1-5
PC Faxing 9-1
Platen glass 1-2, 2-4
14-7
Power indicator 1-4
Specifications 14-1
Copier 14-2
Facsimile 14-3
General 14-1
Printer 14-3
Telephone 14-5
Power supply xv
PRINTER SETTINGS 13-20
Printing 7-1
Processing/Data indicator 1-4
Speed dialing 4-6
R
Standby mode
Receiving faxes 5-1
Copy 1-6
Fax 1-6
Scan 1-6
Recycling cartridge 11-16
Redial key 1-5
Redistributing toner 11-10
Start key 1-4
Registering speed dialing 4-6
Stop key 1-4
Remote UI 10-1
System Monitor key 1-3
REPLACE TONER message 11-10
SYSTEM SETTINGS 13-30
Replacing toner cartridge 11-10
REPORT SETTINGS 13-28
T
Reset key 1-3
TIMER SETTINGS 13-24
RX SETTINGS 13-15
Timer settings 1-9
Tone key 1-4
S
Toner cartridge 1-7
Recycling 11-16
Replacing 11-12
Safety instructions xiii
SCAN key 1-3
Scan settings
Copying 6-3
Faxes 4-3
Transcription roller 11-9
Transporting machine 11-22
Troubleshooting 12-1
Scanning 8-1
Two-Sided key 1-4
Scanning area 1-2
TX SETTINGS 13-14
Sending faxes 4-1
Setting paper type and size 3-8
Sleep mode 1-9
USER DATA LIST 13-1
Printing 13-1
Appendix
Multi-purpose tray 3-11
Paper cassette 3-8
U
Using speed dialing 4-32
Slide guides 1-1, 2-6
Slide guides for multi-purpose tray 1-2, 3-7
V
View Settings key 1-3
14-8
Z
Zoom ratio 6-6
Appendix
Preset zoom 6-6
Zoom designation 6-7
14-9
Appendix
14-10
Series
Basic Guide
What Can I Do with This Machine?
Before Using the Machine
Document Handling
Print Media
Sending Faxes (MF6550/MF6560/
MF6580 Only)
Receiving Faxes (MF6550/MF6560/
MF6580 Only)
CANON INC.
Copying
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
Series
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
Printing
Scanning
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
PC Faxing (MF6550/MF6560/
MF6580 Only)
Basic Guide
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON COMMUNICATION & IMAGE FRANCE S.A.S.
12, rue de l’Industrie 92414 Courbevoie Cedex, France
Remote UI (MF6580 Only)
Maintenance
CANON (U.K.) LTD.
Troubleshooting
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Machine Settings
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Appendix
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA, S.A.
c/ Joaquín Costa 41, 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO.,LTD
15F, North Tower, Beijing Kerry Centre, 1 Guang Hua Road, Chao Yang District, 100020, Beijing, China
ENG
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
FA7-8174 (020)
© CANON INC. 2006
PRINTED IN JAPAN OR CHINA
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
ENG
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