OPRA Records Request Form

OPRA Records Request Form
STATE OF NEW JERSEY
STATE PAROLE BOARD
GOVERNMENT RECORDS REQUEST FORM
Important Notice
Page 3 of this form contains important information related to your rights concerning government records. Please read it carefully.
Requester Information – Please Print
Name:
Payment Information
First ____________________________________________
(Requester to Complete)
MI ______________
Maximum Authorization Cost:
Last ______________________________________________________________________________
$__________________
Company: _________________________________________________________________________
Street Address: _____________________________________________________________________
Select Payment Method (check one)*
( ) Cash (in person pick up only)
PO Box: _______________________________________
Apt./Rm.#: ________________________
( ) Check
City __________________________________________
State ________________________________________
( ) Money Order
Zip _____________________________
∗ Do not send payment until you are
notified of the fee for your request.
E-mail _______________________________________
Fees:
Facsimile No.: _________________________________
Letter size pages: $.05 per page
Legal size pages: $.07 per page
Telephone:
Business: Area Code ___________ Number ________________________ Extension _________
Home:
Area Code ___________ Number ________________________
Preferred Delivery: (CHECK ONE)
( ) Pick Up
(
) US Mail
(
) On Site Inspect
Under penalty of N.J.S.A. 2C:28-3, I certify that I
(
) Fax
HAVE / HAVE NOT
(circle one)
(
) E-mail
been convicted of
any indictable offense under the laws of New Jersey, any other state, or the United States.
Signature _______________________________________________________
Date ______________________________
Page 1
Delivery:
Delivery / postage
fees additional
depending upon
delivery type.
Extras:
Extraordinary service
fees dependent
upon request.
Requesting Access to Government Records Under the New Jersey Open Public Records Act
(N.J.S.A. 47:1A-1 et seq.)
Record Request Information: To expedite the request, be as specific as possible in describing the records being requested. Also,
please include the type of access requested (copying or inspection), and if data, the medium requested.
(Please Print)
STATE USE ONLY
Est. Document Cost: _____________________
STATE USE ONLY
STATE USE ONLY
In Progress: ____________________________
Tracking Information - Final Cost
Tracking #______________________________
Est. Delivery Cost: _______________________
Open: ________________________________
Total: _________________________________
Est. Extras Cost: ________________________
Denied: _______________________________
Rec’d Date: ____________________________
Total Est. Cost: _________________________
Closed: _______________________________
Deposit: _______________________________
Deposit Amount: ________________________
Filled: _________________________________
Ready Date: ___________________________
Estimated Balance: ______________________
Closed: _______________________________
Balance Due: ___________________________
Deposit Date:
_______________________
Partial: ________________________________
Total Pages: ___________________________
Closed:
____________________________
Balance Paid:
______________________
Request cannot be completed within seven days: ____________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
Request Denied – Reason: _____________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
Records Provided: ____________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
Custodian Signature: _________________________________________________
Page 2
Date: ________________________________
Requesting Access to Government Records Under the New Jersey Open Public Records Act
(N.J.S.A. 47:1A-1 et seq.)
1.
In order to request access to government records under the Open Public Records Act, you must complete all the required portions
of and date this request form and deliver it in person during regular business hours or by mail or fax to the custodian of records
for the New Jersey State Parole Board. Your request is not considered filed until the custodian of records has received a
completed request form. If you submit the request form to any other officer or employee of the New Jersey State Parole Board,
that officer or employee does not have the authority to accept your request form on behalf of the New Jersey State Parole Board
and you will be directed to the custodian of records.
2.
If you submit a request for access to government records to someone other than the custodian of records, do not complete the
New Jersey State Parole Board request form, or attempt to make a request for access by telephone or fax; the Open Public
Records Act and its deadlines, restrictions and remedies will not apply to your request.
3.
The fees for duplication of a government record in printed form are listed on page one of this form. The custodian of records will
notify you of any special charges, special service charges or other additional charges authorized by State law or regulation before
processing your request. Payment shall be made by cash (in-person pickup only), certified check or money order payable to the
Treasurer of the State of New Jersey.
4.
If it is necessary for the custodian of records to contact you concerning your request, providing identifying information, such as
your name, address and telephone number, is required. Where contact is not necessary, anonymous requests are permitted; except
that anonymous requests for personal information are not honored.
5.
After filing your request, you will be advised of the fees due for your request.
6.
Under the Open Public Records Act, a custodian must deny access to a person who has been convicted of an indictable offense in
New Jersey, any other state, or the United States, and who is seeking government records containing personal information
pertaining to the victim or the family of the victim of an offense committed by the person.
7.
By law, the New Jersey State Parole Board must notify you that it grants or denies a request for access to government records
within seven business days after the custodian of the record requested receives the request, provided that the record is currently
available and not in storage. If the record requested is not currently available or is in storage, the custodian will advise you within
seven business days when the record can be made available and the estimated cost. You may agree with the custodian to extend
the time for making records available, or granting or denying your request.
8.
You may be denied access to a government record if your request would substantially disrupt agency operations and the custodian
is unable to reach a reasonable solution with you.
9.
If the New Jersey State Parole Board is unable to comply with your request for access to a government record, the custodian will
indicate the reasons for denial on the request form and send you a signed and dated copy.
10. Except as otherwise provided by law or by agreement with the requester, if the custodian of records fails to respond to you within
seven business days of receiving a request form, the failure to respond will be considered a denial of your request.
11. If your request for access to a government record has been denied or unfilled within the time permitted by law, you have a right to
challenge the decision by the New Jersey State Parole Board to deny access. At your option, you may either institute a
proceeding in the Superior Court of New Jersey or file a complaint in writing with the Government Records Council (GRC). You
may contact the GRC by toll-free telephone at 866-850-0511, by mail at PO Box 819, Trenton, NJ 08625, by e-mail at
grc@dca.state.nj.us, or at their web site at www.state.nj.us/grc. The Council can also answer other questions about the Open
Public Records Act.
12. Information provided on this form may be subject to disclosure under the Open Public Records Act.
13. The request for a government record should be submitted to the custodian of records of the New Jersey State Parole Board at:
New Jersey State Parole Board
Custodian of Records
171 Jersey Street, Bldg #1
PO Box 862
Trenton NJ 08625
FAX (609) 292-4493
Page 3
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