ink_manager_user_guide
Ink Manager® Pro 1.0
and
ThinkScribe™ Digital Notepad
User’s Guide
Printed in the USA
First Edition (January 2001)
Note:
Before using this information and the product it supports, be sure to read the general
information under “Safety information” and “Notices” in the IBM (R) ThinkPad (R) TransNote
(R) Service and Troubleshooting Guide.
© Copyright International Business Machines Corporation, 2000.
All rights reserved.
Note to U.S. Government Users -- Documentation related to restricted rights -- Use,
duplication, or disclosure is subject to restrictions set forth in GSA ADP Schedule Contract
with IBM Corp.
Contents
Welcome ......................................................................................................................... 1
Chapter 1: Digital Notepad and Pen Features...............................................................5
Pre-assigning pages to ink files.....................................................................................................7
Marking actions as you write ........................................................................................................8
Turning pages............................................................................................................................... 10
Status display messages............................................................................................................... 11
Changing the notepad................................................................................................................. 12
Caring for the digital pen............................................................................................................ 14
Changing the pen battery ........................................................................................................... 15
Changing the ink refill................................................................................................................. 16
Ordering supplies ........................................................................................................................ 16
Finding help for Ink Manager Pro............................................................................................ 17
Chapter 2: Ink Manager Pro Setup .............................................................................. 17
Setting up ink files ....................................................................................................................... 18
Setting preferences for Ink Manager Pro................................................................................. 20
Application tab...................................................................................................................... 21
Ink Display tab...................................................................................................................... 22
Actions tab............................................................................................................................. 23
Writing Style tab.................................................................................................................... 24
Setting properties on the digital notepad................................................................................. 25
Opening ThinkScribe Notepad Properties....................................................................... 25
Graphics Tablet Mode tab .................................................................................................. 26
Inking tab............................................................................................................................... 28
Device tab .............................................................................................................................. 30
Ink File Selector tab ............................................................................................................. 31
Actions Selector tab ............................................................................................................. 33
Enabling Keyword transcription............................................................................................... 34
Enabling Ink Calendar Support................................................................................................. 35
Chapter 3: Ink Manager Pro Window .......................................................................... 37
Navigation panel.......................................................................................................................... 39
Viewing window .......................................................................................................................... 40
Toolbar buttons ........................................................................................................................... 40
Menu bar ....................................................................................................................................... 42
Thumbnail view ........................................................................................................................... 46
Full-page view .............................................................................................................................. 47
List view ........................................................................................................................................ 48
Chapter 4: Current Notepad Pages .............................................................................. 51
Working with current pages ....................................................................................................... 52
Erasing ink in the archive ........................................................................................................... 53
Fixing overwritten ink................................................................................................................. 53
Filing pages into My Ink Files.................................................................................................... 61
Replacing pages ............................................................................................................................ 62
Chapter 5: Managing Ink Files ....................................................................................65
Creating a new ink file................................................................................................................. 65
Removing or restoring an ink file.............................................................................................. 67
Renaming an ink file.................................................................................................................... 68
Copying pages from one file to another................................................................................... 69
Saving an ink file .......................................................................................................................... 70
Printing an ink file ....................................................................................................................... 72
Adding names to the ThinkScribe menu ................................................................................. 73
Chapter 6: Editing Pages .............................................................................................75
Adding a blank page .................................................................................................................... 75
Deleting a page............................................................................................................................. 76
Editing ink .................................................................................................................................... 76
Selecting ink ........................................................................................................................... 76
Changing ink appearance..................................................................................................... 77
Cutting, copying, and pasting ink ....................................................................................... 77
Adding or moving ink on a page ........................................................................................ 78
Rotating a page............................................................................................................................. 79
Saving a page ................................................................................................................................ 79
Printing a page.............................................................................................................................. 80
Chapter 7: Working with Actions .................................................................................83
What are actions? ......................................................................................................................... 83
Marking Keywords, To Do items, and Messages on the computer .................................... 84
Searching for a page .................................................................................................................... 85
Managing To Do items and Messages...................................................................................... 86
Narrowing the search.................................................................................................................. 88
Verifying Keywords..................................................................................................................... 89
ii
Contents
Creating a Post-it note ................................................................................................................ 90
Chapter 8: Sharing Ink ................................................................................................. 93
Using the Ink Clipboard Viewer ............................................................................................... 93
Using the Ink Clipboard menus ......................................................................................... 94
Using the Ink Clipboard toolbar ........................................................................................ 95
Saving selected ink....................................................................................................................... 96
Using the Windows clipboard ................................................................................................... 97
Send Mail ...................................................................................................................................... 97
Chapter 9: Special Features.......................................................................................... 99
Ink Calendar Support.................................................................................................................. 99
Lotus Notes calendar ......................................................................................................... 101
Lotus Organizer .................................................................................................................. 103
Microsoft Outlook.............................................................................................................. 105
Graphics Tablet Mode.............................................................................................................. 107
IBM Ink Viewer......................................................................................................................... 108
IBM Ink Transfer ...................................................................................................................... 110
Editing ink types ................................................................................................................. 110
Maintaining applications.................................................................................................... 112
Chapter 10: Problem Solving.......................................................................................113
Digital notepad problems......................................................................................................... 113
Ink Manager Pro problems ...................................................................................................... 116
Ink Manager Pro questions...................................................................................................... 121
Appendix A................................................................................................................. 125
Glossary ...................................................................................................................... 129
Index .......................................................................................................................... 137
Contents
iii
iv
Contents
Welcome
Congratulations on your purchase of the TransNote™ system that
includes the ThinkPad™ computer, ThinkScribe™ digital
notepad and Ink Manager ® Pro software. The Ink Manager Pro
is a unique software program that communicates with the
ThinkPad computer, ThinkScribe digital notepad, and the IBM
digital pen. This is a tool for mobile professionals, people whose
business and personal needs require total portability and efficiency
in managing their handwritten notes.
With the TransNote, you can write the way you always do, while
capturing electronic notes with the digital notepad at the same
time. You can write while the computer is turned on, in suspend
mode, or turned off. When the computer is turned on, your
electronic notes upload automatically to Ink Manager Pro. When
you start Ink Manager Pro, your notes appear in the viewing
window, where you can file the pages into ink files, search for
pages, manage your tasks, edit and format the pages, and share
your pages with others.
With ThinkScribe digital notepad and Ink Manager Pro, you can:
• Write notes and sketch naturally on the digital notepad.
• Mark words as Keywords, To Do's, and Messages.
• Transfer your notes and sketches to the computer.
• View and edit your ink on the computer screen.
• Preserve the archive pages of your original ink.
• Organize, sort, and store notes and sketches in ink files.
• Edit, format, store, and print your pages and ink files.
• Search your notes by the date you wrote them or by words
you marked as Keywords.
• List and manage your To Do’s and Messages.
• Copy your ink into e-mails or documents as a graphic
• Share your ink with others.
• Add links to your personal calendar system for handwritten
notes taken during scheduled meetings.
• Use the digital pen as a mouse pointer as a graphics input
device or to activate toolbar buttons and menus.
Reference information
In addition to this book, TransNote includes many sources of
information to help you get the most out of your product.
Visit our Web site for further updates. To do this, press the
ThinkPad button on the right side of the computer to open
Access ThinkPad, and select the Service & Support icon. On the
Web site, you can do the following:
• · Find product information.
• · Order supplies and accessories.
• · Get technical support, troubleshooting tips, and much,
much more.
User Reference
Includes…
Where to Find It…
Getting Started Guide
Basic instructions for using
the ThinkScribe notepad
On the digital notepad.
Quick Reference Card
Toolbars and menus
Frequently used tasks
Last page of this guide.
2
Welcome
User Reference
Includes…
Where to Find It…
Ink Manager Pro Help
Detailed task help
Reference help
Techniques and tips
Troubleshooting & FAQ’s
Index and Search tabs
Glossary
In Ink Manager Pro, press
Help > Help topics, or F1.
Or from the computer
screen, open Access
ThinkPad and then open
ThinkPad Assistant. Select
“Everyday uses.”
Readme
Release notes
Press Start > Programs >
IBM Ink Manager Pro >
Utilities > Documents.
Select “Readme.”
Welcome
3
4
Welcome
Digital Notepad and Pen Features
1
This chapter provides basic information about using the
ThinkScribe digital notepad and digital pen, including:
• Getting started
• Pre-assigning pages to ink files
• Marking actions as you write
• Turning pages
• Understanding the status display messages
• Viewing ink on the computer
• Changing the notepad
• Caring for the digital pen
• Ordering supplies
Getting started
The best way to get started is to complete the Getting Started Guide,
located on the digital notepad. The booklet provides guided
practice for using the digital notepad to take notes, turn pages,
mark words or phrases as a To Do or Message, and view your first
pages in the Ink Manager Pro viewing window. In addition:
After 30 minutes of idle
time, the digital notepad
turns off (the status display
goes blank) to conserve
the battery. Push the
power button to turn it back
on.
• Lift the notepad to see the ThinkScribe reference label that
contains useful information about the digital notepad.
• Remove the Quick Reference Card, the last page in this
book, and take it with you as a handy reminder of shortcuts
and other important information.
The digital notepad turns on automatically when you open your
TransNote. When you are ready to start writing, check the status
display to see if it contains information about the current page.
If the status display is blank, turn on the digital notepad by
pressing the power button, located at the top of the ThinkScribe.
Press the power
button to turn on
the digital notepad.
When the digital notepad turns on, the status display lights up and
shows information about your current page.
Now you can start writing. Remember to use only the digital pen
on the notepad—other pens will not record your ink.
If you do not see the pen
symbol, your digital pen
might need a new battery,
described later in this
chapter.
6
Chapter 1
Press the ink tip firmly on the paper. When the digital notepad
detects the ink tip, the pen icon appears in the status display, and
the green Activity indicator blinks at the top of the digital
notepad.
Write notes on the digital notepad anytime, regardless of whether
the computer is turned on, turned off, or in standby mode.
Although both the computer and notepad sides of your system
use the same battery, there are two power buttons. This feature
enables you to turn off your computer when you are not using it,
to save power, and then continue taking notes with your digital
notepad for several hours.
Pre-assigning pages to ink files
Ink Manager Pro helps you organize your notes into “ink files,”
files that contain your handwritten notes. The Ink File selector on
the digital notepad contains 19 names of ink files, which can be
renamed or reordered in Ink Manager Pro, plus a reserved
location for General pages.
Use the Ink File selector to pre-assign pages to ink files as you
write. That way, you can quickly organize and file your notes later
in Ink Manager Pro.
To pre-assign a page to an ink file:
1. With the digital notepad turned on, slide the ink tip slowly in
the Ink File selector. Hold the pen perpendicular to the slot
for best results.
Slide the ink tip in the Ink
File selector to pre-assign
an ink file.
2. Watch the names that appear in the status display. Lift the pen
to select the highlighted name, such as Ink File 1. The name is
now assigned to the current page and to all following pages
until you select another name. Keep the same name for all the
notes you plan to add to the same ink file.
3. Later, when you start writing notes on a new topic or at
another meeting, turn the page (and tap Page Forward), and
select a different name from the Ink File selector, such as Ink
File 2. This keeps your pages organized for quick filing into
separate ink files in Ink Manager Pro.
Digital Notepad and Pen Features
7
You can change the pre-assigned name at any time, even after the
page transfers to the computer.
To change the pre-assigned ink file for a previous page, tap Page
Backward until the page number appears in the status display, and
select the name from the Ink File selector. The new name appears
in the status display. You must change the file name for each prior
page individually.
For more information about ink files, refer to the following
chapters:
• Chapter 2 describes how to customize the names of ink files
on the Ink Files selector
• Chapter 3 describes how the Ink Manager Pro window
displays your transferred pages.
• Chapter 4 describes how to view and file your transferred
pages into My Ink Files.
Marking actions as you write
Keyword icon
To Do icon
Message icon
Copy icon
Ink Manager Pro provides a powerful tool called “actions” to help
you search, retrieve, and act on your notes. Mark words and
phrases as actions while you write notes so that, later, you can
quickly search for a page, manage actions, and share your ink with
others.
Use the Action selector located on the left side of digital notepad
to identify and mark actions in your notes. Ink Manager Pro
includes four types of actions: Keyword, To Do, Message, and
Copy. You can change the upload speed or selection method using
ThinkScribe Notepad Properties, described in Chapter 2.
To mark words or phrases as actions as you write:
1. Tap the ink tip next to an action symbol, or slide the ink tip
slowly in the Action selector. Hold the pen perpendicular to
the slot for best results.
2. Watch the action names as they appear in the status display:
Keyword, To Do, Message, or Copy. Lift the pen to select the
highlighted action.
8
Chapter 1
3. If you select the wrong one, tap Cancel and start over.
4. Select the ink to mark. To do this, look at the icon in the status
display:
• Circle method. If you see the circle icon in the display panel,
draw a circle (or any enclosed shape) with one, smooth
stroke around the word or phrase, similar to the rectangular
box that you use to mark actions on the computer screen.
Circle all the ink for the word or phrase, and avoid ink from
other words. Br especially careful to circle the entire first and
last strokes of ink. By default, use the circle method to mark
a Keyword, To Do, or Message.
• Two-tap method. If you see the tap icon in the display panel,
tap one corner of the area to select, such as the upper-left
corner.
For more tips, see the
problem “When I mark
actions on the digital
notepad, the marked ink is
not correct on the screen
or in my lists” in Chapter
10: Problem Solving.
Then tap the opposite, diagonal corner, such as the lowerright corner. Make sure the taps are wide enough to include
all the ink strokes of the ink to select. By default, use the
two-tap method to apply the Copy action.
On the computer screen, the marked words appear in different
colors, without the circles: Keywords are blue, To Do items are
red, and Messages are green.
Copied ink opens in the Ink Clipboard Viewer. See Chapter 8:
Sharing Ink for more information.
You can mark ink on the digital notepad as multiple actions. For
example, mark a To Do as a Message, or mark a word in a To Do
Digital Notepad and Pen Features
9
as a Keyword. On the computer, the transferred ink changes to
the color of the most recent action. If you hold the mouse pointer
over the ink, the annotated text for the most recent action appears
in the fly-over window. When you view lists, the marked ink shows
up in the list for each action.
For more information about actions, see the following chapters:
• Chapter 2: Ink Manager Pro Setup describes how to change
the appearance of marked ink (using Preferences > Actions
tab) and how to change the selection methods for actions
(using ThinkScribe Notebook Properties > Actions Selector
tab).
• Chapter 7: Working with Actions describes how to mark
actions and change or remove actions in your ink using Ink
Manager Pro.
Turning pages
To order pre-numbered
notepads, go to the IBM
Web site by pressing the
ThinkPad control button on
your computer, which
opens Access ThinkPad.
Then select the Service &
Support icon.
10
Chapter 1
To make sure your paper and digital pages match, number each
paper page. Then you can move back and forth in your pages by
matching the page number in the display panel with the number
of the paper page.
When you turn the paper page, always use the ink tip to turn the
“digital” page on the digital notepad. This transmits an electronic
signal that changes the digital page in Ink Manager Pro. The digital
notepad also records the time and date you start each page, called
a time stamp.
When you want to change
the pre-assigned ink file,
first turn the page, and
then change the name of
the ink file.
If you throw away a paper
page after writing on it,
keep the page numbers in
sync, and you can delete
the digital page later in Ink
Manager Pro.
To turn a page:
• When you turn the paper page, tap the ink tip in the Page
Forward button on the digital notepad.
• Slide the pen point slowly in the Page selector and lift the
pen to select the page number highlighted in the status
display. Make sure the page number matches the page
number on the paper page.
To edit or add notes to a previous page:
Tap Page Backward or Page Forward or use the Page selector until
the status display shows the same page number as the page you
want to edit. The new ink updates in the Current Notepad pages
on the computer screen.
If you forget to tap Page Forward, the new digital page appears on
top of the previous page. But you can quickly fix overwritten ink
in Ink Manager Pro, described in Chapter 4: Current Notepad
Pages.
Status display messages
The status display shows information about the current page,
including the following:
• System messages, such as if your ink is transmitting to the
computer
• Pre-assigned ink file for the current page
• Current page number
System messages
System messages display when you use the selectors and buttons,
such as:
• The names of ink files when you use the Ink File selector.
• The page numbers when you use the Page selector.
• The action types when you use the Actions selector.
• Prompts for how to select ink as an action, either with the
circle or two-tap method, described earlier in this chapter.
Digital Notepad and Pen Features
11
Other status display symbols
Pen. Ink is being recorded. It appears whenever you touch the
digital pen on the digital notepad. If it does not appear, it might be
time to change the pen battery, described later in this chapter.
Hourglass. Ink is transferring to the computer. Wait until the
hourglass disappears before you resume writing. If Ink Manager
Pro is running, the Current Notepad focus changes to the
thumbnail with the most recent ink.
Disconnected (or a blinking Ink Transfer icon
in the status
tray). Ink is not transferring to the computer. If the Ink Transfer
icon does not appear in the status tray, start the utility using Start
> Programs > IBM Ink Manager Pro > Utilities > IBM Ink
Transfer. Or see Chapter 10: Troubleshooting.
Graphics Tablet Mode enabled. Your ink is not being recorded.
Instead, your digital pen is enabled as a graphics input device. For
more information, see Chapter 9: Special Features. To disable
Graphics Tablet Mode, tap OK.
Low memory (and the amber Error indicator light illuminates).
The memory in the digital notepad is full. To clear the memory,
turn on the computer and let your recorded ink transfer to the
computer. After the hourglass disappears, you can turn off the
computer again, and continue writing on the digital notepad.
Low battery (and the amber Error indicator light illuminates).
The computer battery is too low for the digital notepad to
operate. The digital notepad will shut down in one minute unless
you either use the AC adaptor or replace the computer battery.
Changing the notepad
To order pre-numbered
notepads and other
supplies, visit our Web site
by pressing the ThinkPad
button on the computer.
Then select the Service &
Support link.
12
Chapter 1
Use any regular notepad, such as letter size (8-1/2” X 11") or A4
(8” X 11-1/2”), as long as the cardboard backing fits snugly in the
notepad slot. Or use the pre-numbered notepads especially
designed for the ThinkScribe.
For correct alignment, make sure that the lower, left corner of the
pad is seated in the lower-left corner of the recessed area on the
digital notepad.
For A4 pads (commonly used in European countries), insert the
A4 spacer (included in the TransNote package) on the right side
of the notepad slot. This aligns the notepad correctly to the left
side of the notepad slot.
A4 spacer inserted on the
left side of the notepad slot.
When you change the notepad, remember to change the
electronic notepad, also. This resets the page counter in the status
display so you can match the page numbers.
To change the notepad:
1. Make sure all pages on the current pad have uploaded to the
computer. To check, start Ink Manager Pro, and then turn on
the digital notepad. Wait a few minutes to let any remaining
new ink upload (indicated by the hourglass in the status
display).
2. Remove the old notepad, and insert the cardboard backing
into the notepad slot, aligning the pad to the lower-left corner
recessed area on the digital notepad.
3. Use one of the following methods to reset the digital notepad:
• Touch the Flip Touch control button on the computer
(middle button on the right side of the screen), and select the
Changing Pads icon on the menu. This opens ThinkScribe
Notepad Properties to the Inking tab.
The previous notepad,
identified by a number and
date range, is added to the
Archive menu in the
navigation panel.
• From the Control Panel (Start > Control Panel), select the
ThinkScribe Properties icon, and then select the Inking tab.
4. On the Inking tab, select Changing Pads, and select the Pad
Type: Letter (“8-1/2 X 11”) or A4 (8” X 11-1.2”)
5. Select OK.
A warning reminds you that you cannot undo this action. If the
button is depressed (clicked), and you change your mind, just
press it again to de-select it, but after you select Apply or OK, you
cannot change the page count back to the previous count.
Check the status display to see that the page count is set to “01.”
Digital Notepad and Pen Features
13
Caring for the digital pen
The digital pen writes in traditional ink on the paper, while
simultaneously transmitting digital ink to the Ink Manager Pro
program. The digital pen is a precision instrument and should be
handled with care:
• Replace the pen cap when you finish writing. This protects
the ink tip from damage. With the cap on, you can store the
pen in any position.
• When you finish writing, replace the pen in the pen holder,
or lay it next to the digital notepad. Do not rest the pen on
the digital notepad or hold it poised just above the notepad
for long periods of time. Doing so might prevent your ink
from transferring to the computer.
• Because the pen draws power when the tip is depressed, do
not store the pen in a position that would continuously
depress the pen tip. Also, do not let the pen tip rest on a
surface that might wick out the ink, such as a cloth or tissue.
• With the cap on the front section, you can store the digital
pen in any position.
• If you have more than one digital pen, store only one with
the ThinkScribe. Keep the other pens stored in another
location so the transmitters do not interfere with the
working pen.
14
Chapter 1
Changing the pen battery
With normal use, the pen’s single AAAA alkaline battery lasts an
average of 6 to 12 months. This is a standard battery available
from a local retailer.
When the pen battery gets low, you will notice that the pen
symbol does not appear in the display panel, and your ink does
not transfer to the computer.
To conserve battery power, the digital pen shuts down after 5
minutes of inactivity. To wake it up, simply tap the ink tip on the
paper once.
To change the pen battery:
1. Unscrew the barrel [1], the lower end of the pen, counterclockwise from the front section [3].
2. Remove the old battery from the barrel [2].
3. Place a new AAAA battery into the barrel with the positive
(+) end facing the front section of the pen [3].
4. Screw the barrel clockwise onto the front section until tight.
5. Confirm that the pen is working by turning on the digital
notepad and tapping the pen on the tablet. The green Activity
indicator blinks and the pen symbol appears in the status
display if the notepad receives a signal from the pen.
When the front section is unscrewed from the barrel, do not
touch the piece of metal (an electronic transmitter) that extends
beyond the edge of the front section. Doing so might damage the
pen and adversely affect its performance.
Digital Notepad and Pen Features
15
Changing the ink refill
Your digital notepad includes four ink refills for your convenience.
They are located in two trays on the right edge of the case.
To change the ink refill:
1. Open the refill cover on the right edge of the digital notepad.
To do this, push the cover slightly toward the digital notepad,
and then lift it up.
2. Insert the ink tip [4] into the keyhole slot in the pen holder,
and pull up on the pen to remove the ink tip.
3. Insert the ink refill into the front section [3].
4. Press the ink tip gently on a hard surface until it snaps into
place.
Ordering supplies
To order supplies, go to the IBM Web site by pressing the
ThinkPad control button on your computer, which opens Access
ThinkPad. Then select the Service & Support icon.
IBM provides a full selection of replacement supplies and
accessories for the TransNote, such as the following:
• Pre-numbered notepads, made especially for the digital
notepad.
• Ink refills, made especially for the digital pen.
16
Chapter 1
Ink Manager Pro Setup
2
The IBM Ink Manager Pro software displays your handwritten ink
on the computer. This chapter discusses settings that you might
want to set before you begin writing on the digital notepad:
• Finding help for Ink Manager Pro
• Setting up ink files
• Setting preferences for Ink Manager Pro
• Setting properties for the digital notepad
• Enabling keyword transcription
• Enabling Ink Calendar Support
Finding help for Ink Manager Pro
When using Ink Manager Pro, find help anytime by selecting Help
> Help Topics, or pressing the F1 key. Select the Back button to
return to a previous topic.
• Select the Contents tab to view the Table of Contents. Select
the underlined hyperlinks to jump to a related topic.
• Select the Index tab to view index entries. Double-click an
index entry, or click the entry and click Display, to view the
help page on that topic.
• Select the Search tab to enter a word or short phrase to
search for among all the topics. Double-click a title, or select
a title from the list and select Display, to view the topic.
• If a window has a
button in the upper right corner,
click the button, and then click an area of the screen for
field-level help. Or right-click an area to open the help, if
available.
Setting up ink files
One of the main features of the digital notepad is the ability to
store and, later, access handwritten ink efficiently in Ink Manager
Pro. To best use this feature:
• Decide up-front how you want to access your ink files.
• Create the ink file names in “My Ink Files” in the navigation
panel in Ink Manager Pro.
When you file pages, you
are filing a copy of the
original page into the ink
file, which you can then reorder and edit. The original
page stays preserved in
the Current Notepad or
archive view for you to
access at any time.
At the same time, replace the existing ink file names on the digital
notepad with the new names to match those on the navigation
panel so that the names you want to pre-assign are available in
both locations. Ink Manager Pro provides several methods to
create these ink files.
After your handwritten notes transfer to Ink Manager Pro, they
appear in the Current Notepad view in the order in which you
wrote them. You can leave them there, in their original state, or
you can “file” (copy) them into “My Ink Files.” Most users prefer
to organize their notes into ink files, just as they prefer to save
their documents in folders to find the documents more easily
later.
For example, you might want to access your ink based only on
date and month. If so, you can create ink file names for each
month of the year. Or you might want to create ink files for
individual projects, customers, or departments for which you will
write notes, and later, want to access by topic.
To create ink files in Ink Manager Pro, right-click a name in the
“My Ink Files” section of the navigation panel to see the following
options, or find these options in the File menu:
18
Chapter 2
Select New Ink File to open the New Ink File window.
Type a name, up to 16 characters (14, if all upper-case). It is best
to use common letters and numbers for names and avoid using
any special characters.
When you create a new ink file in the navigation panel (and the
digital notepad is turned on), the Replace ThinkScribe Ink File
window opens. If you want the new name to appear on the Ink
File selector menu on the digital notepad, select an existing name
to replace.
Ink Manager Pro Setup
19
Or later, you can right-click an ink file and select Add to
ThinkScribe Menu to add the name to the Ink File selector menu.
If the names match those on the navigation panel, you can preassign the correct file name as you write, and then file the pages
more quickly into “My Ink Files.” For more information on
creating or managing ink files, see Chapter 5: Managing Ink Files.
For more information on reordering names on the digital
notepad, use the Ink Files Selector tab of ThinkScribe Notebook
Properties, discussed later in this chapter.
Setting preferences for Ink Manager Pro
Use the Preferences window to customize the default settings and
appearance of ink in Ink Manager Pro. This section explains the
options in the Preferences tabbed windows.
1. To open the window, select File > Preferences.
20
Chapter 2
2. After making selections on a tabbed window, select OK to
save your changes and close the window.
Application tab
Use the Application tab, shown on the previous page, to
customize application settings and clear disk space.
• Undo Levels. Type the number of actions you want to be
able to undo in the Undo Levels box, from 1-25. The default
value is 10. (The higher the setting, the more memory your
system requires to store previous actions.)
• Auto Save Interval. Select the interval between auto-saves,
from 0-100 minutes. The default value is 5 minutes.
• Erase Thumbnail Cache. Select this option to erase all
internally stored bitmap-images of thumbnails to free up
disk space. However, the next time you view thumbnails, it
might take longer to display them.
Ink Manager Pro Setup
21
Ink Display tab
Select the Ink Display tab to change the way your uploaded ink
appears on the computer. (You can still modify individual
selections of text using the toolbar buttons.)
The new settings change the appearance of all ink, unless you
marked it as an action or applied a color or width to an individual
selection.
It's a good idea to try the
Smoother option first. Then
if you decide it takes too
long to display ink, change
the setting to Faster.
22
Chapter 2
• Ink Style. To change the default appearance of all ink, select
the Ink Width arrow or the Ink Color arrow and select a
different setting from the list. (The defaults ares black, thin
ink).
• Draw Ink. Adjust the Draw Ink speed, if needed. The
Smoother option (default selection) requires more memory
(which can slow the system performance), but the ink
appears smoother. If your computer does not have a lot of
memory or is slow, select the Faster option. With this setting,
ink appears faster, but with rougher edges.
Actions tab
Select the Actions tab to change the way labeled ink appears on
the computer. You can still change individual selections of ink
using the toolbar buttons.
For information about
Keyword transcription, see
the section “Enabling
Keyword transcription,”
later in this chapter.
• Select the type of action to change. In the Change Settings
For list box, select the action.
• Action Preferences. To change the appearance of the action
type, select the Ink Width arrow or the Ink Color arrow and
select a setting from the list.
• Transcribe. Select the Transcribe checkbox to enable
Keyword transcription. When enabled, this feature attempts
to convert the words you mark as Keywords into text words.
• Number of Transcription Alternates. Alternative words
appear when you verify Keywords. This setting controls the
number of alternative words the program provides. Select
from 1-10 (default is 5).
Ink Manager Pro Setup
23
Writing Style tab
When you enable Keyword transcription (on the Actions tab), use
the Writing Style tab to specify your type of handwriting and
increase transcription accuracy.
• Select Print if you always print and your letters do not touch.
• Select ALL UPPERCASE if you always write in all
uppercase letters.
• Select Script for all other types of writing (default).
24
Chapter 2
Setting properties on the digital notepad
Occasionally, you might want to change or set properties for the
digital notepad. To do this, open ThinkScribe Notepad Properties
from the Control Panel (described below). This is a utility
program that contains five tabbed windows. Each tabbed window
includes controls and options to synchronize events between the
digital notepad and the computer. Select one the following tabs:
• To set the mouse as a graphics input device, select Graphics
Tablet Mode.
• To check information about the digital notepad, select
Device.
• To reset the inking properties, select Inking.
• To modify the names of ink files, select Ink File Selector.
• To modify the actions, select Actions Selector.
Opening ThinkScribe Notepad Properties
To create a shortcut on
your Windows desktop,
open the Control Panel,
and right-click the IBM
ThinkScribe icon. From the
menu, click Create
Shortcut. Click Yes to put
the shortcut on the
desktop.
Be patient—it might take a few seconds for the program to make
the connection and read the current settings.
1. Turn on the digital notepad and start Ink Manager Pro if you
intend to change any settings. If the digital notepad is turned
off, you can check settings, but not change them. If you do
not have Ink Manager Pro running, changes will not transfer
to the software.
2. Open ThinkScribe Notepad Properties using one of the
following methods:
• From the Windows Start menu, select Settings > Control
Panel. Select the IBM ThinkScribe icon.
• Or, from the Windows Start menu, select Programs > IBM
Ink Manager Pro > Utilities > ThinkScribe Notepad
Properties.
Ink Manager Pro Setup
25
Graphics Tablet Mode tab
If you do not want to
change the settings, you
can enable Graphics
Tablet mode more quickly
by using the Flip Touch
control button on the
computer.
This tabbed window sets the feature that lets you use the digital
pen as a graphics input device in Ink Manager Pro or other
graphics programs, such as Microsoft Paint. For more
information about using Graphics Tablet Mode, see Chapter 10:
Special Features.
• In the Pen Modes section, select Graphics Tablet Mode to
enable it. (To disable Graphics Tablet Mode and resume
writing, tap the OK button on the digital notepad, or select
Inking Mode on the Graphics Tablet Mode tab.)
• The pen is mapped to the left-mouse button by default,
meaning a single tap is the same as a left-mouse click. To
26
Chapter 2
change it, click the Pen-Down is mapped to arrow. Select
which mouse button you want to map the pen to: Left,
Center, or Right mouse button. For example, if you select
Right, a tap acts as a right-mouse click.
When Graphics Tablet Mode is enabled, adjust the following
settings for your pen taps:
• Move the Double-Click Speed slider from left (Slow) to right
(Fast) to increase or decrease the speed at which the doubleclick happens.
• Move the Double-Click Area slider from left (Small) to right
(Large) to increase the area of the double-click range.
• Double-click in the green Test area to see if your doubleclick is recognized. If it is, the area turns yellow. Double-click
it again to turn it back to green. If the program does not
recognize the double-click, follow steps 4 and 5 to adjust the
Speed and Area settings until it does.
Ink Manager Pro Setup
27
Inking tab
Select the Inking tab to reset or synchronize digital notepad
settings. Make sure the digital notepad is turned on.
If you plan to change the
timestamp and change the
notepad, complete one
action, select OK to close
ThinkScribe NotePad
Properties, and then
reopen it to complete the
second action.
If you change the system
clock on the computer, turn
on the digital notepad and
wait a few seconds for the
change to transfer to the
digital notepad before you
start writing notes.
1. Check the Ink Timestamp to confirm the digital notepad date
and time. The clock automatically synchronizes itself with the
computer settings when you run them both. If the clock is not
correct, click the Ink Timestamp button to reset the digital
notepad clock to match the system clock.
For more information on
changing the notepad, see
Chapter 1: Digital Notepad
and Pen Features.
2. Select the Changing Pads button
, and then select the Pad
Type, such as Letter (8-1/2” x 11”) or A4 (8” x 11-1/2”),
whenever you change the pad of paper on the digital notepad.
28
Chapter 2
The upload speed affects
the overall system
performance and battery
life. If the computer’s
performance seems slow
or the battery seems to
drain fast, try reducing the
upload speed to Medium or
Low.
This resets the electronic page counter back to page “01.” If
the button is depressed (clicked), and you change your mind,
just press it again to de-select it (but once you select Apply or
OK, you cannot change the page count back to the previous
count).
3. Select Clean up to delete any empty notepads from the
Archive section of the navigation panel.
4. Reset the Upload Policy to control the speed that ink
transmits to the computer (when the computer is turned on).
Select your preferred setting:
• Low—Upload after 10 seconds of idle time if at least one
pen stroke is recorded.
• Medium—Upload after 3 seconds of idle time and about 5
pen strokes are recorded, or after 10 seconds of idle time if
any ink is recorded.
• High—Upload after 2 seconds of idle time if any ink is
recorded (default).
A low upload speed allows more ink to accumulate on the
notepad between uploads; a fast upload speed allows less ink to
accumulate, but might interrupt your work in Ink Manager Pro.
“Idle time” means that you lift the pen from the digital notepad,
and wait for the transmission to take place. When the transmission
begins, the hourglass symbol appears in the status display.
Ink Manager Pro Setup
29
Device tab
Select the Device tab to check device information.
• Bootcode and Firmware versions. The versions will change
if you ever update the firmware.
• Identification. To edit the User name, select Edit User
Name, and type the correct name in the Identification box.
When you finish, press Enter, or select the Edit User Name
checkbox again. The name is uploaded when you select
Apply or OK.
• LCD contrast. Adjust the slider and apply the change until
you can see messages in the status display clearly.
30
Chapter 2
• Defaults. Select Restore to restore the original factory
settings for any properties you have changed. Select Save
Current Settings as Defaults to set your current settings as
the permanent settings.
Ink File Selector tab
Select the Ink File Selector tab to rename or reorder the names on
the Ink File selector menu. The General ink file is reserved and
cannot be renamed or reordered.
Ink Manager Pro Setup
31
You can also rename the
ink files from the navigation
panel, described in
Chapter 5: Managing Ink
Files.
To rename a file on the Ink Files selector:
1. Select the ink file you want to rename.
2. In the Enter Name box, type the new name, up to 16
characters, or 14 characters if all uppercase. Do not use any
special characters such as *:”<>/?\| or NLS characters such
as ü ® ™ or any other character created by pressing the Alt
key and a number pad sequence.
3. In the Choose Type box, select IncInk.
When you make a change, the Update checkbox appears.
Select it to change the window list. Select OK or Apply to
transfer the changes to the Ink File selector.
Reorder the ink files names on the digital notepad so the names
you use most frequently appear first on the list.
To reorder the Ink File selector:
1. Select the Reorder Items? button.
The title bar prompts you to "Choose First Item." Select the
ink file you want to appear first on the list. A "1:" appears
before the ink file name. Then, as prompted, click the ink file
you want to be second, and so on.
2. When you start to reorder ink files, the Uncheck to Cancel
checkbox appears. If you make a mistake, click it, and then
start over by selecting Reorder Items? again.
3. When you start to reorder ink files, the Set Order checkbox
appears. When the order is correct, select Set Order to save
the list, and the names reorder on the window list. Select OK
or Apply to transfer the changes to the Ink Files selector.
32
Chapter 2
Actions Selector tab
Use the Actions Selector tab to change the selection method and
upload speed when marking ink on the digital notepad.
The ability to create new
action types is provided
only for programmers
creating new applications
for the ThinkScribe
notepad.
• Name—Keyword, To Do, Message, and Copy.
• Type—By default, “Label.”
• Mode—The selection method used when marking ink on
the digital notepad, either circle or two-tap.
• mmediate? —By default, ink that you mark as an action
uploads immediately to your computer. Unchecked, it
uploads at the regular transfer interval determined by the
Upload Policy (see the Inking tab in this section).
Ink Manager Pro Setup
33
Do not change the name of
the existing actions, such
as Keyword, To Do,
Message, or Copy. Doing
so causes unpredictable
behavior when identifying
actions.
To modify an action:
1. For programmers developing custom applications, to create
an action, type the name in the Enter Name box. Then in the
Choose Type box, select the ink type. The action type will
appear in the Action selector on the digital notepad, but not in
Ink Manager Pro.
2. To change the selection method, select the action, and then in
the Selection Mode area, click the method you want to use
when marking ink on the digital notepad, Circle or TwoTap.
3. To change the upload speed, de-select the Immediate Upload?
checkbox. If not checked, the marked words transfer at the
rate determined by the Upload Policy (see the Inking tab, in
this section).
4. Click Update to change the settings in the list. When you click
OK or Apply, the change transfers to the digital notepad.
The functions to remove or create new action types are meant
only for programmers who are developing custom applications.
General users should NOT use them.
Enabling Keyword transcription
Ink Manager Pro can automatically transcribe the words and
phrases you mark as keywords into text words (up to 100
characters). You must enable the option before the engine
transcribes your keywords. To do this, follow these steps:
1. Open the Preferences menu (File > Preferences), and select
the Actions tab, described earlier in this chapter.
2. Select (check) the Transcribe checkbox to enable keyword
transcription.
3. Note the number of transcription alternates. Alternate words
appear when you verify Keywords in a list, or when you mark
keywords in Ink Manager Pro. This setting controls the
number of alternative words the program provides. Select
from 1 to 10. Adjust the setting to increase or reduce the
number if desired. Remember that increasing the number
might require more computer resources. Also, if you prefer,
34
Chapter 2
you can reduce the number, and simply type the correct words
if the original transcription attempt is not correct.
4. Select the Writing Style tab. By default, the Script style is
selected. This provides the broadest match of your
handwriting to text. If you always print or always print in
uppercase, check the selection to increase your transcription
accuracy.
5. Select OK to save the selections and close the Preferences
window. To disable keyword transcription, select Transcribe
again to remove the check.
Enabling Ink Calendar Support
When you enable Ink Calendar Support for a calendar system, the
program shows a link on calendar pages if you write notes on that
day. Select the link to open Ink Manager Pro and read the notes.
Or open the entry to see and select a link.
In addition, you can choose to show a link for notes taken within
the time-frame of activities (such as appointments or meetings)
scheduled on the calendar.
By default, the Ink Calendar Support button appears in your
taskbar. Select the button to open the menu.
• Update now—Refresh the links immediately (instead of at
the regular upload interval).
• Properties—Open the Application Properties window.
• About—Identify the version number of the utility.
• Exit—Close the Ink Calendar Support utility. This removes
the button from the status tray, and no links will be created
until you enable the utility again.
To re-enable the utility, select elect Start > Programs > IBM Ink
Manager Pro > Utilities > Ink Calendar Support. The Ink
Calendar Support button reappears in your status tray.
Ink Manager Pro Setup
35
To enable Ink Calendar Support for appointments:
1. Select the Ink Calendar Support button in the Windows status
bar (lower-right corner of the computer display), and select
Properties from the menu.
2. From the Application Properties window, select one, two or
all three calendar systems from the tabbed window, and
complete the set-up steps:
• Lotus Notes® calendar, version 5 or higher
• Lotus Organizer®, version 5.02 or higher
• Microsoft Outlook®, version 2000
For more information about Ink Calendar Support, see Chapter 9:
Special Features.
36
Chapter 2
Ink Manager Pro Window
3
The IBM Ink Manager Pro software displays your handwritten
notes and sketches on the ThinkPad computer. Review the topics
in this section for a quick overview of the application window and
its easy-to-use features.
This section describes the Ink Manager Pro window.
• Ink Manager Pro window
• Navigation panel
• Viewing window
• Toolbar buttons and menu bar
• Thumbnail view
• Full-page view
• List view
Use the program window to file, access, view, and edit your
handwritten notes and sketches on the computer screen.
IBM Ink Manager Pro displays your uploaded notes and pages in
several ways, called views. For example, the program initially
displays your uploaded notes in Current Notepad view, which is
the original ink, exactly as you wrote it on the notepad, shown in
the example below.
The application window has two main areas:
• Navigation panel on the left, which lets you select views.
• Viewing area on the right.
In addition, the window contains menus, toolbars, and other
features to help you view, organize, and store your handwritten
ink. Many of these features are described in detail in later chapters.
To enlarge the viewing area of the window:
• ·Hide (collapse) the navigation panel. To do this, click the
triangular arrow
at the top of the navigation panel. To
show the navigation panel, click the arrow again. Or select
View > Navigation Panel, and select Show or Hide.
• ·Hide the toolbar. To do this, select View > Toolbar. To
show the toolbar, make the menu selection again.
38
Chapter 3
Navigation panel
The navigation panel is on the left side of the window. It includes
menus of views, such as ink files and lists. Click or tap the menu
item to select a view. Or select a view using the View menu.
• The navigation panel is divided into sections. Select the
triangular arrow to expand or collapse a section.
• The Current Notepad view shows the pages that you have
written in the pad on the digital notepad.
• The Archive menu includes previous notepads, identified by
pad number and creation date.
• The My Ink Files menu includes the ink files you have
opened or created, shown in alphabetical order.
• The Search menu includes two types of lists that can help
you locate your notes: Search All (search by date) and
Keyword Index (search by Keywords).
• The Actions menu includes three tasks that can help manage
your day-to-day activities: To Do List, Messages, or Verify
Keywords.
Later chapters describe how to use and manage each of these
views and lists.
Ink Manager Pro Window
39
Viewing window
The viewing window is the area that shows the thumbnails, pages,
or lists that you select from the navigation panel. You can see your
handwriting in three types of views. Select the Views arrow
Tap the Views icon (not the
arrow) to toggle between
full-page and thumbnail
views, or, when viewing a
list, between the list and
thumbnails of pages
included on the list.
and select a view from the drop-down menu:
• Select Full Page to see the full-page view. (Or double-click a
thumbnail, or select View > View By > Full Page.)
• Select Thumbnail to see pages in miniaturized thumbnails.
(Or select View > View By > Thumbnail.)
• Select List (if viewing a list) to toggle back from viewing
thumbnails of pages in the list.
Toolbar buttons
Some toolbar buttons are
available only with certain
views.
Use the toolbar buttons for quick access to editing and formatting
options:
• Use the Open button
to open existing ink files.
• Use the Save button
your ink files.
to save changes you have make to
• Use the Print button
selected thumbnails.
to print the open page, ink file, or
• Use the Cut button
to cut and save the selected ink in
the Windows clipboard.
• Use the Copy button
Windows clipboard.
to save the selected ink into the
• Use the Paste button
to paste the contents of the
Windows clipboard at the cursor position.
40
Chapter 3
• Use the Undo button
to undo the last action.
• Use the Redo button
to redo the last Undo.
• Use the Views button
and drop-down menu to
change the views between Thumbnail and Full Page. When
viewing a list, the button toggles between List and
Thumbnail.
When you view a full page, the following toolbar buttons appear,
depending on the view:
• Use the Page buttons
to page forward
(Next) or backward (Previous), or to select or type a page
number.
• Use the Zoom controls
reduce the selected ink or page.
to enlarge or
• Use the Ink Selection Mode button
to disable Ink
Annotation mode (described below), and change the mouse
pointer to its typical state.
• Use the Ink Annotation Mode button
to disable Ink
Selection Mode (described above), and change the state of
the digital pen. In this mode, the mouse pointer acts as a
“pencil.” To disable Ink Annotation, select the Ink Selection
Mode button (described above).
• Use the Highlight button
the selected ink to yellow.
to change the background of
• Use the Ink Width button
the selected ink.
to change the thickness of
• Use the Ink Color button
selected ink.
to change the color of the
• Use the Action List box
or remove labels from selected words.
to apply, change,
Ink Manager Pro Window
41
Menu bar
Use the menus to control your pages, ink files, and other actions.
Menus change depending on the current view.
File menu
• New Ink File—Create a new ink file by typing the name in
the text window.
• Open My Ink Files—Display a list of ink files that you
removed from the navigation panel. Select a name to reopen it.
• Open Other Ink Files—Browse to open ink files stored in
other locations on your system (the extension is .NBK).
(Ctrl+O)
• Remove Ink File—Remove the selected ink file from the
navigation panel. To restore it, select File > Open My Ink
Files. Check “Delete the file, too?” to delete the ink file
permanently from your computer.
• Rename Ink File—Change the name of the selected ink file.
If the ThinkScribe is turned on, and the original name exists
on the Ink File selector, that name is renamed, also.
• Save—Save the changes made to the open ink file. (Ctrl + S)
• Save As—Save the open ink file with a new file name or in
another file format.
• Save Page As—Save the open page with a new file name or
in another file format.
• Preferences—Open the Preferences window to set or adjust
Ink Manager Pro settings.
• Print—Print the open page, ink file, or selected thumbnails.
(Ctrl+P)
• Print Preview—Display each page as it will look when
printed.
• Print Setup—Set page preferences for the printer.
• Send—Open the Send Mail window. Select a file format and
attach the file or selected thumbnails to your e-mail carrier.
This function requires a MAPI-compliant e-mail client.
• [Recent Files]—Display the last four files you opened.
42
Chapter 3
• Exit—Exit the program.
On a Current Notepad or
Archive page, you must
select Edit > Edit Original
Ink before you can Erase
Ink or Fix Overwritten Ink.
Edit menu
• Undo—Undo the previous action. (Ctrl + Z)
• Redo—Redo the previous action. (Ctrl + Y)
• Cut—Remove the selected ink and save it in the Windows
clipboard. (Ctrl + X)
• Copy—Save the selected ink in the Windows clipboard. (Ctrl
+ C)
• Paste—Insert the clipboard contents at the cursor position.
(Ctrl + V)
• Delete—Remove selected ink from a page. (Del)
• Copy to Ink Clipboard Viewer—Copy the selected ink into
the ink clipboard. (Ctrl + K)
• Copy to Ink Files—Copy (file) the selected page or pages
into their pre-assigned ink files. If a pre-assigned name does
not exist in the navigation panel, you can choose another ink
file, create the ink file, or copy the pages to the Unassigned
ink file. (Ctrl + F)
• Copy All to Ink Files—Copy (file) all unfiled pages into their
pre-assigned ink files in the navigation panel. If the preassigned name does not exist in the navigation panel, you
can choose another ink file, create the ink file, or copy the
pages to the Unassigned ink file.
• Edit Original Page—Check this menu item if you want to
edit the Current Notepad or Archive page, such as when you
want to fix overwritten pages. This step prevents accidental
editing of archive pages. Check it again to disable accidental
editing of archive pages.
• Erase Ink in Archive—Permanently remove the ink from an
archive page (cannot be undone).
• Refresh From Original—Transfer new handwriting from the
digital notepad to a page already filed in an ink file. This
option is available only when you open the filed page.
• Fix Overwritten Ink—Open the Fix Overwritten Ink
window to separate two pages of digital ink that were
overwritten on one page. (Ctrl + W)
Ink Manager Pro Window
43
• Select All—Select the contents in the viewing window (all
the ink on a full page, or all the thumbnails). (Ctrl + A)
• Clear Selection—De-select the selected ink.
For more information about
Keyword transcription, see
Chapter 2: Ink Manager
Pro Setup.
44
Chapter 3
View menu
• Toolbar—Show or hide the Ink Manager Pro toolbar.
• Refresh from ThinkScribe—Update the viewing window
immediately with changes made on the digital notepad. Be
patient. The system cannot process other actions while a
Refresh is in process.
• Navigation Panel—Show, Collapse (hide), or Expand the
navigation panel. Collapsing the panel makes the viewing
window bigger.
• Current Notepad—Open the original (archive) pages
transferred from the current notepad.
• Pads—Open a previous notepad to see the archive pages.
• My Ink Files—Open an ink file from a list on the navigation
panel.
• Search All—Create a list of all your handwritten pages in
order of the date you started them
• Keyword Index—Create a list of all the Keywords you
marked in your notes, in alphabetical order of the
transcribed text.
• To Do List—Create a list of all To Do's you marked in your
notes.
• Messages—Create a list of all Messages you marked in your
notes.
• Verify Keywords—Create a list of all the Keywords you
marked in your notes so that you can verify (confirm or
change) the transcribed text.
• View By—Select a view: Full Page, Thumbnail, List
(available only if you opened a list, and toggled to the
thumbnail view of pages in the list), Show (select whether to
show only complete or incomplete items on the list,
depending on the type of list), or Sort By (select a column
heading in the list to sort the list).
Press Fn + NumLk to turn
on number lock before
using the keyboard
shortcuts for First,
Previous, Next, or Last.
Page menu
• New Page—Create a new, blank page. Choose the
orientation: Portrait (vertical, Ctrl + Shift + N) or Landscape
(horizontal).
• Delete Page—Delete the current page. (Ctrl + D)
• Rotate Page—Some pages are viewed more easily when
rotated. Choose to rotate page Left (90°), Right (90°), or
Turn Over (180°).
• Zoom In—Enlarge view by about 25%.
• Zoom Out—Reduce view by about 30%.
• Zoom Factor—Choose a page view: Fit Height, Fit Width,
or a specific degree.
• First—Open the first page. (Fn + Ctrl + Home)
• Prev—Open the previous page. (Fn + Ctrl + PgUp)
• Next—Open the next page. (Fn + Ctrl + PgDn)
• Last—Open the last page. (Fn + Ctrl + End)
• Go to Page—Select or type a page number. (Ctrl + G)
Help menu
• Help Topics—Open online help in HTML format. Click and
double-click topics in the Contents tab, or select topics using
the Index and Search tabs. (F1)
• About Ink Manager Pro—Identify the version of IBM Ink
Manager Pro.
• To find help for Ink Manager Pro, press F1 or Help > Help
Topics. Or select Help buttons on dialog boxes for
information about the topic.
• Hold the mouse pointer over buttons for fly-over help for
the button.
• For context-sensitive help for a dialog box or entry field,
select the What's This? button
in the upper-right corner
of dialog boxes, and then click an area of the window for
context-sensitive help about that field.
• To open the help for the TransNote, press the Access
ThinkPad button on the computer. Select ThinkPad
Ink Manager Pro Window
45
Assistant for information on using the computer and the
software loaded on the computer.
Thumbnail view
The thumbnail view shows miniaturized views of each page. Use
the thumbnail view to preview your newly transferred pages, to
drag pages into ink files, and to reorder pages within an ink file.
To open pages into thumbnail view:
• Select the Views arrow
and select Thumbnail.
• Or, select View > Thumbnail.
Each thumbnail contains information about the page, as shown in
the example:
Thumbnail of new page
• Current notepad (or pad number) and page number
• Time and date the page was started
Symbols indicating whether the page contains actions:
for Keywords
for To Do's
for Messages
On Current Notepad or Archive thumbnails only, the ink file
name that you pre-assigned on the digital notepad appears next to
the Ink File symbol.
46
Chapter 3
Thumbnail of filed page
When you file a thumbnail into My Ink Files, the checked Ink File
symbol appears and the thumbnail color changes to light green.
(You can file the page into additional ink files, but no additional
information appears on the thumbnail.)
If you write more notes on a page that you have filed, the checked
Folder symbol goes away and the thumbnail color changes back to
white, indicating you should re-file (replace) the original page in
the ink file. For more information on filing pages, see Chapter 4:
Current Notepad Pages. For more information on creating and
managing My Ink Files, see Chapter 5: Managing Ink Files.
Full-page view
View your handwriting by opening pages into full-page view. Use
the toolbar buttons and menus to edit and format filed pages.
To open a page into full-page view:
• Double-click a thumbnail.
• Select the Views arrow
• Or, select View > Full Page.
and select Full Page.
The following illustration shows an example of full-page view.
Ink Manager Pro Window
47
Change pages using the page-selection arrows, drop-down list, or
keyboard keys.
• When you open a filed page into full-page view, toolbar
icons appear so that you can edit and format the filed page.
See Chapter 6: Editing Pages.
List view
• Find pages quickly by creating a list of your pages by date or
a list of ink marked as Keywords, To Do's, and Messages.
• Select the type of list from the navigation panel. For
example, select your choice from the Search section of the
navigation panel: Search All or Keyword Index to see a list
of all your pages or keywords.
• Or in the Actions section, select To Do List or Messages to
list the To Do’s or Messages you marked in your writing. Or
select Verify Keywords to check the transcribed text for each
keyword.
48
Chapter 3
The following illustration shows an example of a To Do List.
The default view of To Do
and Message lists shows
only Not Done items. To
see All, change the View
option.
• If you create a list using Search or Actions in the navigation
panel, select the View arrow, and select List to see the list.
• Select the View menu, and select the type of list you want to
view: Search All, Keyword Index, To Do List, Messages, or
Verify Keywords.
• Select View > View By. Then select your preferred view: Full
Page, Thumbnail, List, Sort By (select a column heading as
the method to sort the list).
• Select View > View By > Show, and select how to sort the
list, such as Done or Not Done action items, or Verified or
Unverified Keywords.
• Narrow your search by entering criteria in the search bar,
located above the list.
For more information on creating lists, see Chapter 7: Working
with Actions.
Ink Manager Pro Window
49
50
Chapter 3
Current Notepad Pages
4
When you open Ink Manager Pro, you see the pages you have
written in thumbnail view, which are miniaturized pages with page
information. (These pages also appear when you select Current
Notepad in the navigation panel.)
All your ink strokes are time-stamped (GMT), and pages are saved
in the exact order in which you wrote them. You can fix
overwritten pages or erase unnecessary ink on current notepad
pages, but you cannot edit or reformat the ink until you file the
pages into My Ink Files.
This chapter contains information on how to work with current
notepad pages and archive pages:
• Working with current pages
• Erasing ink in the archive
• Fixing overwritten ink
• Filing pages into My Ink Files
• Replacing pages
What are archives?
When you change the notepad, your previous pad is moved to the
Archive section. Archive notepads are identified by the pad
number and date. Ink Manager Pro saves and protects your
original handwritten pages, called archive pages. Some industries
rely on archive pages for legal reasons. Or you might want to
retrieve an archive page if you mistakenly delete the filed page
from an ink file.
Working with current pages
Before you file pages into ink files, take a few minutes to review
the pages. With your current pages, you can:
• Review information on the thumbnail of each page. It
contains the time and date you started the page, the file
name you pre-assigned, and symbols indicating whether the
page contains Keywords, Messages, or To Do's.
• See the full-page by double-clicking the thumbnail. (Then
use the Views button
to toggle back to the
thumbnail view.)
• Copy an area of ink to another (filed) page or other
application by selecting the ink (drag the mouse pointer) and
using the Copy button. On the target page, Paste the ink and
reposition it by dragging it with the mouse pointer.
• Print the original page. Select File > Print to send the
selected page to the printer.
Take a few minutes to review the newly uploaded pages before
you file them into ink files.
To work with current pages:
1. Select Edit > Edit Original Page one time before you can
perform any type of editing to archive pages. (Select it again to
block further editing of original pages). This step prevents
accidental editing of archive pages.
• Erase unnecessary ink.
• Fix overwritten pages, which occur if you forget to tap Page
Forward when you turn the paper page.
2. When you finish reviewing pages, file them into My Ink Files,
where you can organize, edit, and access your notes in ink
files.
3. Continue to add ink to previous pages on the current notepad,
even if you have already filed them, and then replace the page
in the ink file when you file the updated page.
The sections in this chapter provide more information on these
operations.
52
Chapter 4
Erasing ink in the archive
If you want to remove personal notes or unnecessary ink on a
Current Notepad or Archive page, erase the digital ink before you
file a copy of the page into an ink file.
To erase ink on an archive page:
You cannot restore or
Undo erased ink. If
needed, you can re-write
the ink on the original page
and upload it. Be careful to
page back to the exact
digital page when you do
this.
1. To delete ink from the page, select Edit > Edit Original Page,
and then select OK when prompted.
2. Use the mouse pointer to draw a box around the ink. If
needed, use the zoom controls to reduce or enlarge the view
so you can accurately select ink to erase.
3. When the correct ink is inside the box, select Edit > Erase Ink
in Archive. An empty box remains on the page to indicate that
ink was erased from the location.
Fixing overwritten ink
It is best to separate
overwritten pages on the
Current Notepad so they
are already separated
when you file them into My
Ink Files. However, if the
Fix Overwriting window
cannot separate your
Current Notepad page
correctly, try filing the page
into My Ink Files, and then
fixing the filed page using
the second set of
scenarios.
Sometimes you will see two (or more) pages of handwriting show
up on the same uploaded page. This happens if you forget to turn
the electronic page (tap Page Forward) when you turn the paper
page.
As you take notes on the digital notepad, it records the time of
each stroke of the pen. Ink Manager Pro uses these time-stamps
to help you fix the overwritten pages.
Fixing overwritten pages in the Current Notepad
• Separate two overwritten pages in the Current Notepad.
• Separate three or more overwritten pages in the Current
Notepad.
• Move an area of ink from one page to another page in the
Current Notepad.
To separate two overwritten pages in the Current Notepad:
For example, you might write ink on pages 1 and 2 of your
notepad, but forget to tap Page Forward when you turned the
paper page. On the computer in Current Notepad view, page 1 is
Current Notepad Pages
53
overwritten with ink from page 2, and page 2 is either blank or
does not exist. To correct it, separate the overwritten ink and
move it to page 2.
1. With the Current Notepad (or archive) page in full-page view,
select Edit --> Edit Original Page, and select OK to confirm.
Then select Edit --> Fix Overwritten Ink, and the Fix
Overwriting window opens.
The window contains the following areas:
• Page—The current page number.
• Slider bar—Use the arrows and bar to adjust the separation.
• Destination page—In the text box, select a destination page
number. The separated ink (showing on the right side) will
be added on selected page number.
• Help—Open the help window with more information on
this topic.
• Cancel—Cancel the separation and close the window.
• Apply—Apply the separation and close the window.
2. In the text box, select the destination page for the overwritten
ink (most recent ink). When you do, the program estimates
the separation based on time stamps, leaving the older ink on
the left side, and the newer ink on the right side.
If the separation is correct, select Apply.
If it is NOT correct, click a page (to change focus) try one of the
following methods:
• For fine adjustments, use the keyboard right- and left-arrow
keys to move ink one ink stroke at a time. Pen strokes
appearing in magenta (red) on the screen indicate the next
strokes to be moved to the other page.
• Or click the tic marks on the slider bar, which represent
other likely separation points, or drag the slider to bar to
separate the pages.
54
Chapter 4
• Or drag the slider to the far right or click the right slider
arrow
to move all the ink to the left side. Then click the
left slider arrow
to try the next tic mark until the right
and left sides are correct.
To separate three or more pages in the Current Notepad:
Fix one page at a time, starting with the oldest page. For example,
if you overwrote pages 1, 2, and 3, first, separate page 1 correctly
by selecting a destination page for overwritten pages 2 and 3, and
apply the change. Then open the page with overwritten pages 2
and 3, and separate page 2, and so on.
1. With the Current Notepad (or archive) page in full-page view,
select Edit --> Edit Original Page, and select OK to confirm.
Then select Edit --> Fix Overwritten Ink, and the Fix
Overwriting window opens.
2. In the text box "Add gold ink to page," select the destination
page for the overwritten ink. The program makes an initial
separation based on time stamps, leaving the oldest ink on the
left side, and moving the more recent ink on the right side
(colored in gold).
3. Make any adjustments needed to correct the oldest page is
correct on the left side, using the steps described for
separating two pages above, and select Apply to close the
window and make the separation.
4. Then re-open the page with the remaining overwritten ink.
For example, change the view to thumbnails to locate the page
with the remaining overwritten ink, double-click the
thumbnail to open it in full-page view.
5. Separate ink again so that the left side is correct (oldest page),
and, select Apply. Repeat the process until all the pages are
separated correctly.
To move an area of ink from one page to another page in the Current Notepad:
For example, while writing notes on page 3, you quickly turn back
to notepad page 1 to add a comment, but you forget to tap Page
Backward to match pages. At the next transfer, the comment is
Current Notepad Pages
55
overwritten on page 3, and you want to separate the comment and
move it to page 1.
1. In advance, locate the destination page for the overwritten ink
so you can enter it in Step 3.
2. With the Current Notepad (or archive) page in full-page view,
select Edit > Edit Original Page, and select OK to confirm.
Then select Edit > Fix Overwritten Ink, and the Fix
Overwriting window opens.
3. Select the destination page for the area of ink, which opens
that page on the right side.
4. Click the right slider arrow or drag the slider to the far right,
which moves all the ink to the left side.
5. Drag the mouse pointer to draw a rectangle around the area of
the left page that contains the overwritten ink. The program
separates the selected ink into green (newer) and blue (older)
ink based on time stamps. Press the colored button to toggle
between the two colors, which alternately moves the colored
ink to the destination page.
6. When the separation is correct, select Apply (or Enter) to
close the window and make the separation.
If you are separating a filed
page, click Undo if the
separated pages are not
correct in full-page view.
Your pages will go back to
being overwritten. Click
Redo to see the former
separation again.
Fixing overwritten pages in My Ink Files
In some cases, you might prefer to separate overwritten pages
after you file the page into My Ink Files. The main advantage is
that you can continue to edit the separated pages, using the
toolbar buttons and Ink Clipboard Viewer to delete, add, edit, and
move ink on the filed page.
• Separate two overwritten pages in the My Ink Files.
• Separate three or more overwritten pages in the My Ink
Files.
• Move an area of ink from one page to another page in My
Ink Files.
To separate two overwritten pages in My Ink Files:
For example, you might write ink on pages 1 and 2 of your
notepad, but forget to tap Page Forward when you turned the
paper page. If the pages do not separate correctly in the Current
56
Chapter 4
Notepad (see the first set of scenarios), file the page into My Ink
Files, and try alternative methods to separate the page. If needed,
continue to correct the pages using the editing toolbar or Ink
Clipboard Viewer to delete, add, or move ink on the page.
1. In advance, decide on a destination page for the overwritten
ink. The program can automatically create a new page,
described in Step 3, or you can enter an existing page number,
described in Step 4. (If desired, you can create a new, blank
page in the ink file using the Page menu.)
2. Open the overwritten page in full-page view (double-click the
thumbnail), and select Edit --> Fix Overwritten Ink. The Fix
Overwriting window opens, and the program makes an
estimate of how to separate the two pages.
The window contains the following areas:
• Page—The current page number.
• Slider bar—Use the arrows and bar to adjust the separation.
• Destination page—Select to move the separated ink
(showing on the right side) to a new page inserted Before or
After the current page. Or click the page button to select an
existing destination page for the separated ink.
• Help—Open the help window with more information on
this topic.
• Cancel—Cancel the separation and close the window.
• Apply—Apply the separation and close the window.
3. Select the destination page for the separated ink, shown on
the left side.
4. If the program detects the overwriting, the New Page button
is selected, and the separated ink will become a new page
added immediately After the current page. Or, select Before to
create a new page before the current page.
Current Notepad Pages
57
5. Or, to add the ink to an existing page in the ink file, click the
New Page button
to de-select it, and select the
destination page number.
If the separation is correct, select Apply.
If it is NOT correct, or the New Page button does not appear,
click a page (to change focus), and try one of the following
methods:
• For fine adjustments, use the keyboard right- and left-arrow
keys to move ink one ink stroke at a time. Pen strokes
appearing in magenta (red) on the screen indicate the next
strokes to be moved to the other page.
• Move the slider to the far left, which puts all the ink on the
right side. Press the right-arrow keyboard key to move the
older ink back to the left side, one ink stroke at a time. Then
select the Before or After button to create a new page for
the ink on the right side.
• Or click the tic marks on the slider bar, which represent
other likely separation points, or drag the slider bar to
separate the pages.
• Or, drag the slider to the far right or click the right slider
arrow
Continue to add, delete, or
move ink on the filed page
using the toolbar buttons.
to move all the ink to the left side. Then click the
left slider arrow
to try the next likely separation point,
marked by tics on the slider bar, until the right and left sides
are correct.
Select Apply to close the window and apply the separation.
To separate three or more overwritten pages in My Ink Files:
Fix one page at a time, starting with the oldest page. For example,
if you overwrote pages 1, 2, and 3, first, separate page 1 correctly
by selecting a destination page for overwritten pages 2 and 3, and
apply the change. Then open the page with overwritten pages 2
and 3, and separate page 2, and so on.
1. In advance, decide on destination pages for the overwritten
ink, using the methods listed above.
58
Chapter 4
2. Open the overwritten page in full-page view (double-click the
thumbnail), and select Edit --> Fix Overwritten Ink. The Fix
Overwriting window opens, and the program makes an
estimate of how to separate the two pages.
3. Make any adjustments needed so that the left page is correctly
separated, using the methods described above for separating
two pages, and select Apply to close the window and make the
separation.
4. Then re-open the page with the remaining overwritten ink.
For example, change the view to thumbnails to locate the page
with the remaining overwritten ink, double-click the
thumbnail to open it in full-page view.
5. Separate ink again so that the left side is correct, and, select
Apply. Repeat the process until all the pages are separated
correctly.
To move overwritten ink from one page to another page in My Ink
Files:
For example, while writing notes on page 3, you turn back to
notepad page 1 to add a comment, but you forget to tap Page
Backward to match pages. At the next transfer, you file the page
into My Ink Files, and then notice that comment is overwritten on
page 3. You want to separate the comment and move it to page 1.
1. In advance, locate the destination page for the overwritten ink.
The program can automatically create a new page, or you can
enter an existing page number in Step 4. (If desired, you can
create a new, blank page using the Page menu.)
2. Open the overwritten page in full-page view (double-click the
thumbnail), and select Edit --> Fix Overwritten Ink. The Fix
Overwriting window opens, and the program makes an
estimate of how to separate the two pages.
3. Drag the slider to the far right, which moves all the ink to the
left side.
4. Select the destination page for the area of ink, which opens
that page on the right side.
5. Drag the mouse pointer to draw a rectangle around the area of
the left page that contains the overwritten ink. The program
Current Notepad Pages
59
separates the selected ink into green (newer) and blue (older)
ink based on time stamps. Press the colored button to toggle
between the two colors, which alternately moves the colored
ink to the destination page.
6. Select Apply to close the window and apply the separation.
Continue to add, delete, or move ink on the filed page using
the toolbar buttons.
60
Chapter 4
Filing pages into My Ink Files
Thumbnail of an
unfiled page
The My Ink Files section of the navigation panel contains your
handwritten notes and sketches, organized into topics or subjects
so you can quickly access your notes. After you file pages into an
ink file (a simple Edit menu command), you can arrange, edit, and
format the pages. The page that you file is actually a copy of the
original page. The original page remains in the Current Notepad
or Archive as a protected, permanent record.
To file pages into My Ink Files:
1. Use the Edit menu to copy (file) all your unfiled pages,
indicated by the white thumbnails in Current Notepad view.
• Select one or more thumbnails, and select Edit > Copy to
Ink Files to file the selected pages into the their pre-assigned
ink file (the name appearing at the bottom of the thumbnail).
• Select Edit > Copy All to Ink Files to file all pages into the
pre-assigned ink file. (Pages without a pre-assigned ink file
remain unfiled.)
To select multiple
thumbnails, hold down the
Shift key and tap the first
and last of sequential
pages, or hold down the
Ctrl key while you tap
individual pages.
• If the pre-assigned name does not appear in the navigation
panel, you can choose another ink file, create a new ink file,
or file the pages into General ink file.
2. Or, use the mouse pointer to drag one or more thumbnails to
an ink file in the navigation panel.
To file pages into ink files with long path names (such as those
opened using “Open Other Ink Files”), you must drag the
pages into the ink file.
Current Notepad Pages
61
3. After you file a page, the thumbnail (in Current Notepad
view) changes to a light green shade, and the Filed symbol
appears.
4. If you continue to write on a page that has been, the
thumbnail turns white again when the ink transfers to the
computer. When you file the page again, the Replace Page
window lets you choose how to update the page in the ink file,
as described in the next section.
Filed pages are added at the end of the ink file.
Thumbnail of a
filed page
For more information on ink files, see Chapter 5: Managing Ink
Files. For more information on editing and formatting filed pages,
see Chapter 6: Editing Pages.
Replacing pages
Continue to add ink to existing pages, even after you copy them
into ink files. Ink Manager Pro lets you replace (refresh) original
pages with the updated pages.
If you add ink to a page that you already filed, the thumbnail of
the page becomes white again, reminding you that you have
updated ink.
To replace original pages with updated pages:
When you file an updated page into an ink file, the program
detects whether the page already exists in the ink file.
The Replace Page window opens for each matched pair, showing
the original page on the left side, and the updated page on the
right.
62
Chapter 4
Choose one of the following:
• Keep Both—Adds the updated page as an additional page,
and leaves the earlier page in the ink file.
• Keep All—Add all updated pages as additional pages, and
leaves the earlier pages in the ink file.
• Replace—Replace the earlier page (shown on left side) with
the updated page (shown on the right side).
• Replace All—Replace all earlier pages with updated pages.
• Skip—Defer a decision on this pair of pages. The updated
page does not get filed into an ink file. The window then
shows the next pair of pages.
• Cancel—Cancel the copy/replacement of all pages preassigned to this ink file, and open the set of pages assigned
to the next ink file, or, if none, close the window.
Current Notepad Pages
63
Pages might appear as matched pairs when they do not look alike.
This can happen for several reasons, including accidentally
selecting a page using the Page selector, which automatically
assigns a unique identifier to the page and transfers this
information to the software. Later when you write on the page
and the ink transfers, the software might detect the matched
identifier.
In cases where you might lose information by replacing the page,
a second window opens to recommend that you to “Keep Both.”
For example, if you mark a Keyword on a filed page in Ink
Manager Pro, and then you add ink to the original page on the
digital notepad and opt to replace the page, the Keyword will be
lost.
64
Chapter 4
Managing Ink Files
5
This chapter provides information about basic tasks for managing
your ink files:
• Creating a new ink file
• Removing or restoring an ink file
• Renaming an ink file
• Copying pages from one file to another
• Saving an ink file
• Printing an ink file
• Adding names to the ThinkScribe menu
Creating a new ink file
The navigation panel contains 20 ink files, which you can rename.
You can also create an unlimited number of new ink files. Because
the Ink File selector on the digital notepad can contain only 19
names, add the names you use most frequently to the digital
notepad, renaming existing names, so that the names are available
to pre-assign to pages as you write.
You can also divide an ink file into smaller ink files if it improves
your organization. To do this, you will first create the second ink
file and then drag pages to it.
To create a new ink file:
1. Select File > New Ink File. Or right-click the navigation panel,
and select New Ink File from the menu. The New Ink File
window appears.
2. Type a unique name in the File Name box, up to 16 characters
(or 14 if all uppercase). Do not use any special characters such
as *:”<>/?\| or NLS characters such as ü ® ™ or any other
character created by pressing the Alt key and a number pad
sequence.
3. Select OK. The new name appears on the navigation panel. If
the digital notepad is turned on, you can replace an ink file on
the digital notepad so that you can pre-assign pages to it as
you write.
66
Chapter 5
Removing or restoring an ink file
Remove ink files from the navigation panel when you no longer
need them. You can re-open the ink file at another time, if needed.
To remove an ink file:
1. Select the ink file in the navigation panel, and then right-click
the name.
2. Select Remove Ink File from the menu to open the Remove
window.
3. To delete the file permanently from your computer, select the
Delete the file, too? check box. Leave it clear to keep the file
on your computer with the rest of your ink files.
4. Select OK. The ink file disappears from the navigation panel.
Managing Ink Files
67
To find ink files stored in
the default location,
double-click the My Ink
Files folder on your
Windows desktop.
To restore a removed ink file to the navigation panel:
• For ink files that you removed, right-click in the Ink Files
section of the navigation panel, and select Open Ink File to
open the Open Ink File window.
Select the ink file from the list, which includes all ink files
stored in the default location. The name appears in the
navigation panel, and the pages open in the viewing window.
If the digital notepad is turned on, you can add the new
name to the Ink File selector by replacing an existing file
name.
• Select the Open button
, or select File > Open Other
Ink Files, and browse to find the location of the existing ink
file or notebook (the extension will be .nbk). When you
open it, the name appears in the navigation panel, and the
pages open in the viewing window. If the digital notepad is
turned on, you can add the new name to the Ink File selector
by replacing an existing name.
• Locate the .nbk file in the Windows directory. Double-click
it to open the ink file in Ink Manager Pro (you can open only
one ink file at a time).
Renaming an ink file
Use the Rename feature to change the name of an ink file.
1. In the navigation panel, right-click the ink file, and select
Rename Ink File from the menu.
68
Chapter 5
You can also edit the Ink
File selector menu by
opening ThinkScribe
Notepad Properties to the
Ink File Selector tab. See
Chapter 2: Ink Manager
Pro Setup.
2. Type the new name in the name field, up to 16 characters (or
14 if all uppercase). Do not use any special characters such as
*:”<>/?\| or NLS characters such as ü ® ™ or any other
character created by pressing the Alt key and a number pad
sequence.
3. Select OK, and the new name appears in the navigation panel.
When the digital notepad is turned on, if the original file name
also appeared on the Ink File selector, that name is
automatically renamed, too. If not, you can add the new name
to the Ink File selector by renaming an existing name.
Copying pages from one file to another
Pages appear in the ink file in the order you add them. You can
reorder the pages or move a page from one ink file to another.
And you can copy a single page to more than one ink file.
To reorder pages within an ink file:
1. Open the ink file in thumbnail view (you cannot reorder
Current Notepad or Archive pages). Then select the page to
move by clicking it once.
2. Select Cut
, or right-click the thumbnail and select Cut
from the menu.
3. Tap the target thumbnail that you want to follow the inserted
page.
Managing Ink Files
69
4. Select Paste
, or right-click the thumbnail and select Paste
from the menu. The page you cut now precedes the target
page, and the page numbers change to reflect the new order.
To copy pages from one location to another:
If the Shift key selects
vertical rather than
sequential pages, clear the
selection (tap outside the
pages) and re-select the
individual pages by holding
down the Ctrl key while
you tap each page.
1. Open the ink file with the pages to move, and change them to
thumbnail view.
2. Select the thumbnail page to copy (click it once). To select
multiple thumbnails, hold down the Shift key and tap the first
and last of sequential pages, or hold down the Ctrl key while
you tap individual pages.
3. To insert the pages, use one of the following methods:
• Drag the page or group of pages to the target ink file in the
navigation panel. Open the target ink file. The new pages
appear at the end of the ink file, and they are removed from
the original file.
• Select Cut
to remove the pages from the original ink file,
or select Copy
to leave the pages in the original ink file.
Open the target file, and tap the thumbnail you want to
follow the new pages. Select Paste
precede the thumbnail you selected.
, and the new pages
Saving an ink file
It is a good habit to periodically save changes as you work on your
ink files. Ink Manager Pro prompts you to save changes when you
exit the program.
To save changes to an ink file:
1. Select
, or select File > Save.
2. Ink Manager Pro saves your ink files with the name and the
extension .NBK. (To save in another format, see the
instructions below.)
70
Chapter 5
Do not save your ink files in the same directory as the Ink
Manager Pro application (C:\Program Files\IBM\IBM Ink
Manager Pro). If you do, and you install an upgrade to the
program in the future, your ink files will be overwritten.
To save an ink file in another format:
Save an ink file in another file format to share the contents with
people who do not have Ink Manager Pro.
1. Select the ink file in the navigation panel. To do this, click the
ink file name one time.
2. Select File > Save As. The Save As dialog box appears.
3. In the Save In box, select a location for storing the ink file.
4. In the File Name box, type a name for the ink file.
5. Select the Save as type arrow, and select a file format from the
list shown.
6. Select OK.
Available Formats for Saving Ink Files
Choose a file format for saving your ink files:
Managing Ink Files
71
• Ink file (.nbk)—Viewed in Ink Manager Pro.
• Portable Document Format (.pdf)—Adobe Portable
Document Format file using the Adobe Acrobat Reader.
Download a free copy from www.adobe.com.
• Postscript (.ps)—Printed or distilled using only Adobe
Acrobat to create a .pdf file.
• Tagged Image File Format (.tif)—Viewed in most advanced
graphics and viewer programs, such as Microsoft Imaging
for Windows (select Start > Programs > Accessories >
Imaging). This graphics format cannot be viewed in
Microsoft Paint.
Chapter 6 describes how to save an individual page. The available
formats are different from the formats for saving ink files.
Printing an ink file
Print your ink files as you typically print documents.
To print an ink file:
1. Open the ink file by selecting it in the navigation panel. Open
the first page in full-page view. If the ink file is open in
thumbnail view, double-click the first page to open it in fullpage view.
2. Select the Print button on the toolbar, or select File > Print.
The Print dialog box appears.
3. Select the options for printing.
4. Select OK to send the ink file to the printer.
5. Select Print Preview to see what the pages will look like when
printed.
6. Use the Print Setup dialog box to change your printer settings
without printing anything. The settings you select here are
used for the current session. When you change printer settings
from the Print dialog box, they apply only to the current
session.
Chapter 6 describes how to print single pages from your ink files.
72
Chapter 5
Adding names to the ThinkScribe menu
You can also rename ink
files on the digital notepad
as you create or rename
ink files or by opening
ThinkScribe Notepad
Properties to the Ink File
Selector tab.
Add the names of ink files on the navigation panel to the Ink File
selector on the digital notepad using the right-click menu in the
navigation panel. If you have the same names on the digital
notepad as on the navigation panel, you can pre-assign the correct
ink file as you write notes.
To add a name to the digital notepad:
1. Turn on the digital notepad, if it is not already on.
2. Right-click on the name in the navigation panel, and select
Add to ThinkScribe Menu.
3. The Replace ThinkScribe Ink File window opens, showing the
current names of 19 ink files on the digital notepad.
4. Select which name to replace, and select OK. The new name
transfers to the digital notepad and appears in the Ink File
selector.
You cannot add ink files with long file names (such as those
opened using “Open Other Ink Files”) to the digital notepad.
Instead, create a new ink file in the navigation panel so that you
can add the name to the digital notepad. Later, copy the pages
from the old ink file into the new ink file.
Managing Ink Files
73
74
Chapter 5
Editing Pages
6
This chapter explores the different things you can do with the
pages of notes in My Ink Files:
• Adding a blank page
• Deleting a page
• Editing ink
• Rotating a page
• Saving a page
• Printing a page
Adding a blank page
Add new pages to ink files when you want to paste ink selections
or other graphics into your notes.
To add a new, blank page:
1. Make sure the pages are in thumbnail view (if needed, select
the View arrow
on the toolbar, and select Thumbnail).
2. Select the page that you want to follow the new blank page
(the new page will be inserted before this page).
3. Select Page > New Page. Choose Portrait (vertical) or
Landscape (horizontal). A blank page now appears before the
page you selected. If needed, use the mouse to drag it to its
correct position in the ink file.
Now paste or draw ink on the new page. For example, to insert
ink that you copied or cut from another page, use the Paste
button
to insert the contents of the clipboard on the new
page. To re-position the inserted ink, select it, and use the mouse
pointer to move the selection.
Deleting a page
To select multiple
thumbnails, hold down the
Shift key and tap the first
and last of sequential
pages, or hold down the
Ctrl key while you tap
individual pages.
Remove unneeded pages from your ink file. Recover accidentally
deleted pages by reopening the archive page.
To delete a page in an ink file:
1. While in thumbnail or full-page view, select the page you want
to delete.
2. Select Page > Delete Page to remove the page from the ink
file.
To recover a deleted page:
1. In the navigation panel, select Current Notepad or the
Archive pad in which the page was written. The thumbnail
pages appear in the viewing window.
2. Locate the page, drag the it to the target ink file.
Editing ink
You can edit the ink of any page you open from an ink file. Open
the page in full-page view. For example, double-click a thumbnail,
or select the Views arrow
and select Full Page.
You cannot edit Current
Notepad or Archive pages.
You can edit only pages
opened from My Ink Files.
To restore an edited page to its original format, select the
thumbnail, and select Edit > Refresh from Original. Or use the
Undo or Redo icons on the toolbar.
Ink Manager Pro provides toolbar buttons and menu items for
adding ink, adding or changing actions, changing the appearance
of ink, or moving ink on a page, all described in the following
sections of this chapter.
Selecting ink
Make sure the page is in full-page view.
To select ink to edit:
• Drag the mouse pointer across the ink.
• To select the entire page, select Edit > Select All.
76
Chapter 6
Right-click a selection of
ink, and use the editing
options on the menu.
A dotted line appears around the selection. Now use the toolbar
buttons or Edit menu to edit the ink.
Changing ink appearance
Use the toolbar buttons to change the appearance of a selection.
To change the ink appearance:
To change the default ink
color and line width for all
your ink, select File >
Preferences, and select
the Ink Display tab. For
more information, see
Chapter 2: Ink Manager
Pro Setup.
1. Drag the mouse pointer to select the ink to highlight, or select
Edit > Select All to select the contents of the current page.
2. Use the toolbar icons:
• Select the Highlight button
to change the background
of the selected ink to yellow. Select the button again to
remove the highlight.
• Use the Ink Color button
to change the ink color.
Select the arrow, and choose a color from the palette.
• Use the Ink Width button
to change the width of the
selected ink. Select the arrow, and choose a line width from
the list.
Cutting, copying, and pasting ink
Another way of sharing or
copying ink is to copy
selected ink into the Ink
Clipboard Viewer.(Edit >
Copy to Ink Clipboard
Viewer), and use the ink
clipboard menus to save
the selection as a graphic.
Use the Cut, Copy, and Paste editing tools to interact with the
Windows clipboard.
To move a paragraph from one page to another page, drag the
mouse pointer to select the paragraph, and select Copy
. Then
open the target page (make sure the target page is in full-page
view), and select Paste
.
To reposition the paragraph, hold the mouse pointer over the
selected ink until you see the crossed-arrows, and then drag the
selection to the correct position on the page.
To cut, copy, or paste ink:
• Select the Cut
button on the toolbar, or select Edit >
Cut (or use the right-click menu on a page), to cut and save
Editing Pages
77
the selected ink in the Windows clipboard. (You cannot cut
ink from Current Notepad pages or Archive pages.)
• Select the Copy button
or select Edit > Copy to copy
the selected ink in the Windows clipboard.
• Select the Paste button
on the toolbar or select Edit >
Paste to insert the contents of the clipboard at the cursor
position (the page must be in full-page view). Or select Edit
> Paste Special in another application to insert the
clipboard's contents into the existing format.
Adding or moving ink on a page
If you want to add more ink to a page, you can use the mouse or
the pen's stylus tip as a pencil. For example, you can finish
sketches or change handwritten words. Open the page in full-page
view.
To draw more ink on a page:
1. Click the Ink Annotation Mode button
to enable
annotation mode.
2. Hold down the mouse button to draw on the page. Or touch
the stylus tip on the screen. (To prevent ink marks on the
screen, do not use the ink tip.)
3. To disable annotation mode, click the Ink Selection Mode
button .
To move ink from one page to another page:
1. Drag the mouse to highlight the area of ink to move. When
the box appears around the ink, use the Cut button
or
Copy button
to copy the selected ink into the clipboard.
2. Open the new page, and select the Paste button
. To
reposition the inserted ink, click the inserted ink one time to
select it, and drag it to the right location on the page.
78
Chapter 6
To move ink on the page:
Drag the mouse pointer to select the area of ink to move.
When the box appears around the ink, drag the selection to
the new location on the page.
Rotating a page
Sometimes a sketch or other information looks better when
viewed in a different orientation than your written notes.
For example, you may have taken several pages of written notes in
portrait mode (tall). Then you drew a graph you saw in a
presentation in landscape orientation (wide). When you view your
notes on the computer, you can rotate the page with the graph to
make it easier to read.
To rotate a page:
1. Open the page, or select the thumbnail of the page, and select
Page > Rotate Page.
2. Select the direction you want to rotate the page: Left (90°),
Right (90°), or Turn Over (180°, upside down).
Saving a page
Share a page with others or insert your handwritten page in
another application by first saving the page as a graphic, and then
inserting it into the application the way you insert any graphic. For
example, save a page as a bitmap, and then insert it into an e-mail
message or document to send to others.
To save a page:
1. Open the page in full-page view (double-click a thumbnail).
2. Select File > Save Page As. The Save Page As dialog box
appears.
3. In the Save In box select a location for the file.
4. In the File Name box, type a name.
5. Select the Save as type arrow and select a file format from the
list shown.
Editing Pages
79
6. Click OK.
Formats for saving pages
Choose a file format for saving your individual pages:
• Bitmap (.bmp)—Viewed in Microsoft Paint and some other
graphics programs.
• Joint-photo Experts Group (.jpg)—Viewed in any Web
browser and most advanced graphics programs.
• Portable Document Format (.pdf)—Viewed in Adobe
Portable Document Format file using the Adobe Acrobat
Reader. Download a free copy from www.adobe.com.
• Portable Network Graphics (.png)—Viewed in most
advanced graphics programs.
• Postscript (.ps)—Printed or distilled using only Adobe
Acrobat to create a .pdf file.
• Tagged Image File Format (.tif)—Viewed in most advanced
graphics and viewer programs, such as Microsoft Imaging
for Windows (select Start > Programs > Accessories >
Imaging). This graphics format cannot be viewed in
Microsoft Paint.
Printing a page
For information on printing
an entire ink file, see
Chapter 5: Managing Ink
Files.
80
Chapter 6
Print individual pages to share with others or store with other
documents.
To print a page:
1. With the page in full-page view, select the Print button on the
toolbar, or select File > Print. The Print dialog box appears.
2. Select the Pages option and specify the page you want to print.
3. Click OK to send the page to the printer.
• Select Print Preview to see what the page will look like when
printed.
• Use the Print Setup dialog box to change your printer
settings without printing anything. The settings you select
here are used for the current session. When you change
printer settings from the Print dialog box, they apply only to
the current session.
Editing Pages
81
82
Chapter 6
Working with Actions
7
In the Getting Started Guide and in Chapter 1 of this book, you
learned how to mark words as a Keyword, To Do item, or
Message on the digital notepad.
This chapter explains how to mark actions in Ink manager Pro
and how to create lists of your actions to locate pages and follow
up on tasks:
• What are actions?
• Marking a Keyword, To Do, or Message on the computer
• Searching for a page
• Managing To Do items and Messages
• Narrowing the search
• Verifying Keywords
• Creating a Post-it Note
What are actions?
Ink Manager Pro supports the following actions:
• Keyword—Identify terms or topics that will help you search
for pages in your notes. Keywords appear in blue on the
screen.
• To Do—Identify items “to do,” such as assignments or
action items. Create an To Do list and assign priorities and
due dates for yourself. To Do items appear in red on the
screen.
• Message—Identify words and phrases that you jot down
from phone conversations or voice mail. Create a Message
list and assign priorities and due dates. Messages appear in
green on the screen.
To change the default appearance (color and line width) of actions
on the computer screen, select File > Preferences, and then select
the Actions tab, described in Chapter 2.
To customize or modify actions available on the Actions selector,
open ThinkScribe Notepad Properties, and select the Actions
Selector tab, described in Chapter 2.
Marking Keywords, To Do items, and Messages on the
computer
To mark actions on the
digital notepad, see
Chapter 1: Digital Notepad
and Digital Pen.
You cannot mark actions in
Current Notepad or archive
pages on the computer.
Instead, you must open the
filed page from My Ink
Files, and then you can
add or change actions to
your notes.
If the text for the Keyword
is longer than the Verify
Keyword field allows, start
the transcription, and then
complete it when you open
a Keyword Index or Verify
Keywords list.
84
Chapter 7
As you view your ink files on the computer screen, continue to
mark actions, including a Keyword, To Do, or Message. You can
change or delete actions from words. If you annotate the marked
ink, view the annotation by holding the mouse pointer over the
ink on the page, and you can enter the text words in the Search
Text box when searching for pages.
On the screen, you can include a Keyword in words that you mark
as a Message or To Do. The marked ink shows up in both the
Keyword Index and the Message or To Do list. If you hold the
mouse pointer over the ink, the annotated text for the most recent
action appears in the fly-over window. Keywords remain blue, and
the rest of the marked words change to the color of the Message
or To Do.
To mark (or change or remove) an action in Ink Manager Pro:
1. Use the mouse to draw a rectangle around the word or phrase,
carefully including all the ink used to write the words.
2. Select the Action List box arrow
on the toolbar
to choose an action type. If an action is already applied to the
selection, it appears in the box.
3. To mark or change an action, select the arrow, and choose a
new action from the list. To remove an action, click None.
• For Keywords, the Verify Keyword window appears.
Type or correct the text words for the selected ink, select the
Verified checkbox, and select OK. This enables you to sort
your Keywords in alphabetical order when using Keywords
to search for pages.
• For a To Do or Message, the Annotate To Do or Message
window opens.
By default, the Message
and To Do lists show only
the Not Done actions. To
see all the items, change
the view using the View
menu.
Assign a priority or due date, and type annotations to add
more information to the action, if needed. Select the Done
checkbox only if the action is already completed.
4. On the page, ink marked as a Keyword, To Do, or Message
changes to the default color for the selected action.
Searching for a page
Locating notes can't get much simpler than this! Create lists of
your pages by date or by Keywords that you identified, and select
the link to open the page.
To search for pages by date:
1. While in full page or thumbnail view, in the Search section of
the navigation panel, select Search All. Or select View >
Search All.
2. A list appears in the viewing window showing each page you
have written, based on the time and date you started it, as
shown in the example below:
Working with Actions
85
The locations are in
alphabetical order, and
pages appear by created
date within each location.
• Created—The date you started writing the original page.
• Location--Double-click the location to open the page.
To search for pages using Keywords:
1. In the Search section of the navigation panel, select Keyword
Index. Or select View > Keyword Index. A list appears in the
viewing window showing each page on which you identified
Keywords.
2. If you have converted your Keywords to text (verified
Keywords), use the Search Bar, described later in this section,
to select Keywords or narrow your search based on location
or a date range.
A list appears in the viewing window showing the search
results, as shown in the example below:
Select any column heading
to sort the list by that
column. Select it again
reverse the sort order
again. You cannot sort by
the Ink column.
• Text—Click in the text box to correct the text for the
Keyword. The Keyword list is sorted in alphabetical order
based on the text.
• Ink—Double-click the ink to open the page.
• Verified—Click the checkbox after you correct the text.
• Created—The date you started writing the original page.
• Location—Double-click the location to open the page.
Managing To Do items and Messages
Use the powerful action-management feature to create lists of To
Do items and Messages in your notes. When you mark a To Do or
Messages in your notes, you can assign a priority and due date to
86
Chapter 7
each item. In addition, you can regularly verify your Keywords so
that you can locate your notes more quickly.
To list your To Do items or Messages:
1. In the Actions section of the navigation panel, select To Do
List or Messages. Or select View > To Do List or View >
Messages.
2. A list appears showing all your open To Do items or
Messages, as shown in the example of a To Do list below.
Select any column heading
to sort the list by that
column. Select it again
reverse the sort order
again. You cannot sort by
the Ink column.
• Status—Check the checkbox when you complete the action
(or right-click the row and select Complete). By default,
completed actions are removed immediately from the list.
• Priority—Click the column to assign a priority, which rotates
between 1, 2, and 3.
• Due date—Click inside the column to enter a due date and
press Enter.
• Ink—Double-click the ink to open the page.
• Created—The date you started writing the original page.
• Location—Double-click the location to open the page.
To see all your actions:
• Or select View > View By > Show > All. The list shows
open and completed actions.
To annotate the action:
1. When viewing a To Do or Message list, click the Text
Annotation button
Annotation window.
in the Ink column to open the Text
Working with Actions
87
2. Click inside the box to type comments about the action, such
as additional or follow-up information.
3. Select OK to save the comments and close the box.
To view the text in your notes, hold the mouse pointer over the
ink marked as a Message or To Do.
To narrow a Message or To Do list, select or type annotated text
in the Search Text box. To do this, use the Search Bar, described
next.
Narrowing the search
Select the Reset to
Defaults button to start a
new search.
Use the Search Bar to narrow your search results for pages
specific Keywords or annotated text, date, and/or location.
1. With the list in view, enter one or more criteria in the Search
Bar to narrow the search:
• To specify a date range, click inside the Start Date or End
Date box, and select or type a date.
• To specify a location, click the Location icon
, and select
a location:
– All Ink (all pages in My Ink Files, as well as any unfiled
pages in the Current Notepad)
88
Chapter 7
– Archive (all Current Notepad and archive pages)
– All Ink Files (all pages in My Ink Files)
– An individual ink file or archive pad
Select OK.
• To specify a text word, click the Select Text icon
and
select a word from the list, or type a word (use exact spelling
and case). Or type the word or a few letters to see all text
words beginning with those letters. For Keyword lists, the
text list includes Keywords that have been converted to text.
For To Do or Message lists, the text list includes words that
you typed in the Annotate Text box. Select OK.
For information on
converting Keywords to
text, see the next section.
For information on
annotating text, see the
previous section.
2. Select the Search button
.
Verifying Keywords
If you enable Keyword
Transcription, Ink Manager
Pro automatically
transcribes your Keywords.
See Chapter 2: Ink
Manager Pro Setup.
Verifying Keywords is the process of going through your list of
Keywords and making sure the text matches the ink you selected.
To list your Keywords, follow the instructions for Listing
Keywords, in the previous section.
To verify a Keyword:
1. In the Actions section of the navigation panel, select Verify
Keywords, or select View > Verify Keywords.
2. A Keyword list appears, as described earlier in this chapter. To
see the Keywords you have not verified, click the Verified
column heading. Click it again to reverse the sort. Or select
View > View By > Show > Unverified.
3. Review the text for each Keyword. If it is missing or incorrect,
click inside the Text column. Select an alternative word from
the list, or type the correct words, and press Enter.
4. If prompted, you can add the words to the Keyword
dictionary to improve future transcription. The Keyword is
immediately re-alphabetized based on the corrected text.
5. When you finish, check the Verified checkbox, or right-click
the row, and select Verified.
Working with Actions
89
After you verify Keywords, click the Text column heading to sort
the entire Keyword Index into alphabetical order. If needed,
change the setting back to View > View By > Show > All.
Creating a Post-it note
Post your ink into a 3M Post-it (R) Software Lite note on your
Windows desktop.
To create a Post-it note:
• On a page in full-page view, drag your mouse pointer to
draw a rectangle around the words to include in the note.
Select Edit > Copy to Ink Clipboard. The selected ink
appears in the ink clipboard. Then select exactly the ink to
The first time you click the
Post-it button, the icon is
added to the computer’s
system tray, and the Post-it
program is added to the
StartUp menu.
For best results, keep ink
selections for a Post-it note
to a sentence or two. If the
ink that you select is wide
or spread out, the outer
edges or even the entire
contents might be missing
from the note.
90
Chapter 7
include in the note, and select the Post-it icon
on the
toolbar.
• On a To Do or Message list, select the Post-it icon in the Ink
column.
The ink appears in a yellow note that stays open on your Windows
desktop after you close Ink Manager Pro.
The ink appears in a yellow note showing from your Windows
desktop. By default, when you click outside the Post-it note, the
note goes to the desktop, behind other open applications, and it
stays open even after you close Ink Manager Pro. Position it on
the desktop by dragging it with the mouse pointer.
Or, to keep the note visible, right-click the title bar, select "Always
on Top," and drag it on the Ink Manager Pro window to position
it.
To close the note, click the title bar, and select Trash Note from
the menu.
For information about additional features in Post-it Software
Notes Lite, right-click the Notepad menu button or the Post-it
icon in the system tray, and select Help.
To disable the Post-it program, right-click the icon, and select
Exit. This removes all Post-it notes from the screen until you start
the program again.
To enable it, select Start > Programs > Post-it Software Notes
Lite.
Working with Actions
91
92
Chapter 7
Sharing Ink
8
This chapter explains how to share your ink with other users, even
those who do not have Ink Manager Pro.
• Using the Ink Clipboard Viewer
• Saving selected ink
• Using the Windows clipboard
• Sending Mail
Using the Ink Clipboard Viewer
When you apply the Copy action to a selection of ink, the
selection is copied to the Ink Clipboard Viewer, a special
clipboard in Ink Manager Pro. Use the ink clipboard toolbar
buttons and menus to edit and reformat the selection of ink, if
needed, and then save the selection as a graphic to insert into
other applications or e-mail messages.
Copying ink to the Ink Clipboard Viewer
This action also copies the
selected ink into the
Windows clipboard, and
you can Paste it into
another application.
1. Use your mouse or stylus tip to draw a rectangle around an
area of ink.
2. Select Edit > Copy to Ink Clipboard Viewer. The selected ink
appears in the ink clipboard.
3. Open as many selections in the ink clipboard as you like.
Select the title bar of a window to make it the active window.
Select the Close button X on the window when you are
finished with it to delete its contents from the ink clipboard.
Using the Ink Clipboard menus
To change the default
method for Copying ink on
the digital notepad into the
Ink Clipboard, select File >
Preferences, and select
the Actions tab.
Use the menus in the Ink Clipboard to file, edit, and format
selected ink.
File menu
• Save As—Save the selected ink as an ink file (.NBK) or a
graphic, either a bitmap (.BMP) or Joint-Photo Experts
Group (.JPG).
• Close—Close the active window in the ink clipboard.
• Exit—Close the ink clipboard.
Edit menu
• Cut—Cut the selected ink and save it in the Windows
clipboard.
• Copy—Save selected ink in the Windows clipboard.
• Paste—Insert the clipboard contents into the current ink
clipboard.
94
Chapter 8
Window menu
• Cascade—Arrange the windows in cascading location.
• Tile—Arrange the windows as tiles.
• Arrange icons—Arrange minimized window icons on the
bottom of the ink clipboard.
• List of open windows—Select a window to make it the
active window.
Help menu
• Help Topics—Open online help for this topic in HTML
format. Click and double-click topics in the Contents tab, or
select topics using the Index and Search tabs.
• About Ink Clipboard Viewer—Find the version of the Ink
Clipboard Viewer.
Using the Ink Clipboard toolbar
Use the toolbar buttons in the ink clipboard to edit and reformat
selected ink:
• Select the Save As button
, or select File > Save As, to
save selected ink as a graphic (.bmp or .jpg) so you can insert
the ink into another application.
• Select the Select button
to disable Ink Annotation mode
(described below), and change the mouse pointer to its
normal mode. In Select mode, drag the mouse pointer to
select ink, as you usually do.
• Select the Ink Annotation button
to enable Ink
Annotation mode. When enabled, the mouse button turns
into a "pencil." Hold down the mouse button to draw in the
Ink Manager Pro window. Or touch the pen's stylus tip or
another blunt object on the screen. (To prevent ink marks on
the screen, do not use the ink tip.) To disable Ink
Annotation, click the Select button (described above).
• Select the Cut button , or select Edit > Cut, to move the
selected ink from the ink clipboard to the Windows
clipboard.
Sharing Ink
95
• Select the Copy button
, or select Edit > Copy, to copy
the selected ink in the Windows clipboard.
• Select the Paste button
, or select Edit > Paste, to insert
the contents of the clipboard at the cursor position.
• Use the Ink Color button
to change the ink color.
Select the arrow, and select a color from the palette. Note: If
the ink being changed includes labeled ink, the color of
labeled ink is also changed to the new color.
• Use the Ink Width button
to change the width of the
selected ink. Select the arrow, and select a line width from
the list.
• Select the Highlight button
to change the background
of the selected ink to yellow. Select the button again to
remove the highlight.
• Select the Zoom In/Out buttons
to enlarge or
reduce the view of the ink.
• Select the Post-it button
to open the selected ink in a
yellow note on your Windows desktop.
For more information about
Post-it notes, see Chapter
7: Working with Actions.
Saving selected ink
Save selected ink as a graphic so you can insert the ink into
another application.
To save the Ink Clipboard contents:
1. Use your mouse or stylus tip to draw a rectangle around an
area of ink. Without a selection, the entire contents of the
window will be saved.
2. Select or select File > Save As. The Save As dialog box
appears.
3. In the Save In box, select a location for the file.
4. In the File Name box, type a name for the graphic.
5. Select the Save as type arrow and select a file format from the
list shown, Bitmap (.BMP) or Joint Photo-experts Group
(.JPG).
96
Chapter 8
6. Select OK. When you are finished with the selection, close the
selection's window to delete the contents from the ink
clipboard.
Using the Windows clipboard
If you want to use a selection of ink in another application, you
can use the Windows clipboard.
1. Select the ink you want to copy.
2. Select the Copy button
on the toolbar. The selection is
stored on the Windows clipboard. You can now use this ink in
another application or document.
3. Open the target application, such as a document. Select the
Paste button
. If there is no Paste button, check the Edit
menu, or press Ctrl + V, a Windows shortcut for pasting
contents at the cursor location as a graphic.
If you are unable to paste ink or text, search the application help
system or user manual.
Send Mail
IBM Ink Manager Pro supports sending ink files as e-mail
attachments if your default e-mail program is a MAPI client such
as Microsoft Outlook or Microsoft Outlook Express.
1. While the ink file you want to send is open, select File > Send
Mail.
2. When the new blank message opens in your e-mail program,
select a message recipient and type a subject and message text.
When you have finished, send the message. The ink file is
automatically sent as an attachment to the message.
Sharing Ink
97
98
Chapter 8
Special Features
9
This chapter covers many of the special features contained in Ink
Manager Pro:
• Ink Calendar Support
• Graphics Tablet Mode
• IBM Ink Viewer
• IBM Ink Transfer
Ink Calendar Support
Use the Ink Calendar Support features to embed links to
handwritten ink in a personal calendar on your computer. Enable
the feature for up to three calendar systems.
For example, when you enable Ink Calendar Support for a
calendar system, the program shows a link on calendar pages if
you write notes on that day. Select the link to open Ink Viewer and
read the notes.
In addition, you can choose to show a link for notes taken within
the time-frame of activities (such as appointments or meetings)
scheduled on the calendar.
By default, the Ink Calendar Support button
appears in your
Windows system tray (lower right corner of the screen). Select the
button to open a menu of options:
• Update now—Refresh the links immediately (instead of at
the regular transfer interval).
• Properties—Open the Application Properties window.
• About—Identify the version number of the utility.
• Exit—Close the Ink Calendar Support utility. This removes
the button from the system tray, and no links will be created
until you enable the utility again.
In addition, select Update now to add links to entries that you
create after writing notes. For example, if you write notes at an
unscheduled meeting and you want to access the notes from your
calendar, create the calendar entry, and then select Update now
(on the same day) to add the link to the entry.
To enable Ink Calendar Support for appointments:
1. Select the Ink Calendar Support button
in the Windows
system tray, and select Properties from the menu.
You must install and set up
the calendar programs on
your computer before
enabling Ink Calendar
Support.
100
Chapter 9
Select one, two, or all three calendar systems from the tabbed
window, and complete the set-up steps:
• Lotus Notes® calendar, version 5 or higher
• Lotus Organizer®, version 5.02 or higher
• Microsoft Outlook®, version 2000
To disable Ink Calendar Support:
1. Select the Ink Calendar Support button
in the system
tray.
2. Select Exit from the menu. No links will be created until you
enable the utility again.
To re-enable Ink Calendar Support:
Select Start > Programs > IBM Ink Manager Pro > Utilities >
Ink Calendar Support. The Calendar Support button
reappears in your status tray.
Lotus Notes calendar
The calendar utility integrates ink with Lotus Notes® Calendar,
release 5 or higher, if you install it on your computer.
To enable calendar support for Lotus Notes calendar:
Do not attempt to edit the
links created in the
calendar windows. If you
do so, the program cannot
re-create the links.
1. Select the IBM Ink Calendar Support icon
in the system
tray (lower right corner of the screen), and select Properties.
2. On the Lotus Notes tab, select the Enable checkbox to start
the utility for that calendar program. (Select it again to remove
the check and disable the utility for the calendar program.)
• Select Show day-link only to see a link on each day that you
write notes (regardless of the time of day).
• Select Show day and activity links to see a link for each day,
as well as see individual links within any scheduled activity
during which you write notes.
3. Adjust the time range, if you choose to show activity links, to
detect ink within the range for the scheduled meeting. The
default is 30 minutes.
4. Select OK.
If you delete an entry on the current calendar date, the program
re-creates it the next time you select Update now from the Ink
Calendar Support menu. (Entries deleted from a previous day will
not be recreated.)
Special Features
101
To use calendar support with Lotus Notes:
1. Schedule appointments and meetings on the Lotus Notes
calendar the way you always do, and write notes as usual at
those meetings and appointments.
2. Links are added to the calendar at the regular uploads.
• If you select Show day-link only, links for a whole day appear
on the Calendar Entry window as an Event, shown in the
example below. Select “Click here to view handwritten ink”
to open the ink. After you open the link the first time, the
link also appears in the Welcome page when you open the
calendar.
If the calendar links do not
appear immediately, click
View > Refresh, or F9 to
refresh the links.
102
Chapter 9
• If you select the Show day and activity links, notes appear in
the Notes Calendar appointments, shown below. Hold the
mouse pointer over the entry to see the full entry. Doubleclick Handwritten Notes Link to open the ink.
Calendar support creates
shortcuts to view the
recorded ink. To edit or
format the ink, you must
open the page in Ink
Manager Pro.
The ink opens in IBM Ink Viewer, described later in this
chapter.
Lotus Organizer
The calendar utility integrates ink with Lotus Organizer®, version
5.02 or higher, already installed on your computer.
To enable calendar support for Lotus Organizer:
1. Before you enable the link, save the Organizer file with a
unique name. To do this, open Lotus Organizer, select File >
Save as, and type a name in the dialog box, such as
“Meetings.”
2. For easiest access to your handwritten notes, set your Lotus
Organizer default view to the saved file. To do this, select File
> User Setup > Organizer Preference > Default File. Select
Automatically Open, and select Browse to locate the saved file
(in the example in Step 1, "Meetings." Select OK.
3. Select the IBM Ink Calendar Support icon
in the system
tray (lower right corner of the screen), and select Properties.
4. On the Lotus Organizer tab, select the Enable checkbox to
start the utility for that calendar program. (Select it again to
remove the check and disable the utility for the calendar
program.)
• Select Show day-link only to see one link at the top of each
calendar day to show if you write notes on that day
(regardless of the time of day).
• Select Show day and activity links to see a link for each day,
as well as see individual links within any scheduled activity
during which you write notes.
5. Adjust the time range, if you choose to show activity links, to
detect ink within the range for the scheduled meeting. The
default is 30 minutes.
6. In the Organizer File field, enter the full path and Organizer
file name that you saved in see Step 1, or select the Browse
button to locate the saved Organizer file, such as C:/lotus/
work/organize, and select the save-as name that you entered.
Special Features
103
Do not attempt to edit the
entries created by
Calendar Support. If you
do so, the program cannot
re-create the links.
7. Select OK.
If you delete an entry from the current day's list, the program will
re-create it the next time you select Update now from the Ink
Calendar Support button
. (Entries deleted from a previous
day will not be recreated.)
To use calendar support with Lotus Organizer:
1. Schedule appointments and meetings on the Lotus Organizer
calendar the way you always do, and write notes as usual at
those meetings and appointments.
2. Links are added to the calendar at the regular uploads.
3. Start Lotus Organizer, such as Start > Programs > Lotus
SmartSuite > Lotus Organizer.
4. If you set the user preference to automatically open to your
saved file (see Step 1 for enabling calendar support on this
help page), the program opens to the saved file (in the
example, "Meetings"). Otherwise, you must manually open the
saved file by selecting File > Open, and finding the Organizer
file you created, such as C:/lotus/work/organize, and select
the name that you typed, such as InkManagerPro.or6.
If you select Show day-link only, one link appears only in the
Planner section of the Organizer if any ink is recorded on that
day.
If you select Show day and activity links, links appear in the
Planner section as well as in appointments to indicate ink was
recorded during that appointment, as shown below. Click the
link symbol to open the Ink bar, which indicates the date of
the recorded ink.
104
Chapter 9
5. Click the Ink bar, and the ink opens in IBM Ink Viewer,
described later in this chapter.
Microsoft Outlook
The calendar utility integrates with Microsoft Outlook®, version
2000, if you install it on your computer.
To modify your Microsoft Outlook setup:
1. Select Tools > Options to open the Mail Services tab.
2. Select the Reconfigure Mail Support button.
3. In the E-mail Services Options window, click the Corporate
or Workshop option. Then click Next, and OK to exit.
To enable calendar support for Microsoft Outlook:
1. Select the IBM Ink Calendar Support icon
in the system
tray (lower right corner of the screen), and select Properties.
2. On the Microsoft Outlook tab, select the Enable checkbox to
start the utility for that calendar program. (Select it again to
remove the check and disable the utility for the calendar
program.)
• Select Show day-link only to see a link on each day that you
write notes (regardless of the time of day).
• Select Show day and activity links to see a link for each day,
as well as see individual links within any scheduled activity
during which you write notes.
3. Adjust the time range, if you choose to show activity links, to
detect ink within the range for the scheduled meeting. The
default is 30 minutes.
4. Select OK.
If you delete an entry from the current day's list, the program
recreates it the next time you select Update now from the Ink
Calendar Support button. (Entries deleted from a previous day
will not be recreated.)
Special Features
105
To use calendar support with Microsoft Outlook:
1. Schedule appointments and meetings on the Microsoft
Outlook calendar the way you always do, and write notes as
usual at those meetings and appointments.
Links are added to the Calendar view in the next upload.
2. If you select Show day-link only, links for a whole day appear
in the Events field (the banner at the top of the day view).
If you select Show day and activity links, links appear in the
Events field and Hourly Appointment field.
3. Select *Handwritten Notes Link* to open the Event window.
4. Double-click “Click here to view handwritten...” to open the
Opening Mail Attachment window.
106
Chapter 9
5. Change the setting to Open it, and select OK. (If you save it to
disk, you might not be able to open saved image.)
The ink opens in IBM Ink Viewer, described later in this
chapter.
Graphics Tablet Mode
Enjoy the added control of sketching in your graphics applications
using the digital pen on the digital notepad as the input device, a
state called Graphics Tablet Mode.
Graphics Tablet Mode is an alternative state for the digital pen
that makes it function like a cordless mouse.
To enable/disable Graphics Tablet Mode:
If you do not want to change the settings, enable Graphics Tablet
Mode quickly by pressing the Flip Touch control button on the
computer (middle button on the right side of the screen), and
pressing the Graphics Tablet Mode icon.
Or, to change or check the properties, or to open the program
from Ink Manager Pro, use the following steps:
1. Open ThinkScribe Notepad Properties by selecting Start >
Control Panel, and selecting the ThinkScribe Notepad
Properties icon, which opens with the Graphics Tablet Mode
tab.
2. Select Graphics Tablet Mode to enable the option. Adjust the
mouse reference using the sliders to set the mouse reference,
and select Apply or OK.
3. While Graphics Tablet Mode is enabled, use the pen as a
graphics input device, or use it as a mouse on the digital
notepad to activate button and menus. Your ink is not
recorded in Ink Manager Pro, and no archives are created. If
the pen is idle for about 10 minutes, it goes into suspend
mode to conserve battery life. Simply tap the ink tip on the
digital notepad once to wake it up.
4. To resume writing, tap OK on the digital notepad, or press the
Flip Touch control button, and press the Inking Mode icon,
which disables Graphics Tablet Mode.
Special Features
107
To use the digital pen to create graphics
When you enable Graphics Tablet Mode, use the digital pen on
the digital notepad to draw into graphics programs that you have
running. The program transmits your pen signals as real-time
graphics input, similar to those of a pressure-sensitive, graphics
pen and tablet.
Examples:
• Open Microsoft Paint (Start > Programs > Accessories >
Paint), enlarge the size of the white background, and select
the Pencil tool
. Now use the digital pen to draw
sketches on the digital notepad, and see them transmitted
into the application window. It might take a few tries to find
the exact reference points on the paper. While the pen is in
Graphics Tablet Mode, your ink will not be uploaded to Ink
Manager Pro, nor will it be archived. Save the graphic the
way you normally do.
• Or, tap the pen tip on the digital notepad surface (lift the
paper pad to find the Graphics Tablet Mode tracking area,
which references the computer screen) to activate toolbar
icons or menus. Drag the pen tip to select text. Double-tap it
to double-click. Set the Pen Down setting to control whether
a tap acts as a right-click, center-click, or left -click.
• Then tap the OK button on the digital notepad to disable
Graphics Tablet Mode and resume writing notes.
IBM Ink Viewer
The IBM Ink Viewer utility provides a literal view of your original
(archived) ink, exactly as it appears on the notepad. For example,
words you circled appear with circles, not with colors as they do in
Ink Manager Pro.
If you enable Ink Calendar Support (described earlier in this
chapter), the links in your calendar open the linked pages in the
Ink Viewer.
108
Chapter 9
You can also view archive
pages by selecting Current
Notepad view from the
navigation panel in Ink
Manager Pro.
As its name indicates, the Ink Viewer is designed mainly to view
ink. You can also fix overwritten ink, print pages, or erase
unnecessary ink using the Ink Viewer utility, just as you can to the
Current Notepad pages in Ink Manager Pro. Any changes you
make to the ink are saved in the permanent archive of the page.
To start Ink Viewer:
Select Start > Programs > IBM Ink Manager Pro > Utilities > Ink
Viewer.
• Use the File menu to print the page in view.
• Use the Edit menu to separate overwritten pages or delete
unnecessary ink. When you close the Ink Viewer utility, the
program saves your corrections with the archive.
• Use the View menu to show/hide areas (toolbar, status bar,
and Browser bar), refresh the view with recent ink, change
from viewing the Current Pad to previous notepads, and
change the view of the selected page from thumbnail to fullpage view (or use the Views button to rotate the views).
• Use the Page menu to change pages and the orientation of
pages.
• Use the Help menu to open online help for the utility.
• Use the Go-to-Page buttons to change the pages.
Special Features
109
• Use the Zoom controls to increase or decrease the view of
the page.
IBM Ink Transfer
The IBM Ink Transfer utility must be running for your ink to
upload to the computer. When enabled, the Ink Transfer icon
appears in your system tray (lower-right corner of the screen). It is
automatically included in your Startup menu. Do not disable, exit,
or remove this icon.
The related topics are
meant only for
programmers who are
developing custom
applications. General
users should NOT open
this utility or change any
settings.
To re-start Ink Transfer:
Select Start > Programs > IBM Ink Manager Pro > Utilities >
IBM Ink Transfer.
The Ink Transfer utility also provides support for programmers
who develop special applications for the digital notepad.
Editing ink types
Use the following steps to add, edit, or remove a file type to create
a special-purpose application of Ink Manager Pro.
• To open the Ink Applications window, right-click the Ink
Transfer symbol in the system tray.
• Select Ink Applications to open the Ink Types dialog box.
To add a file type:
1. To register a new application for the file type, in the Ink Types
dialog box, click New Type.
2. The Edit Ink Type dialog box appears. In the Ink Type
section, name the ink type:
• In the Content box, type Notes.
• In the Description box, type a description of the application.
3. Select the New button to launch a dialog box in which you
specify additional applications for the Notes ink type.
4. Type the name of the application, and then provide the path
and command line of the program to launch with the Notes
ink type. Or select Browse to locate and select the program.
110
Chapter 9
The same type of ink can
start multiple applications.
5. Select OK. The new application is added to the list of
registered applications for the Notes ink type.
Use the Application List section to add, remove, and edit the
applications that edit the file type you are working with. For
instructions, refer to the section “Maintaining applications,” next
in this chapter.
1. Use the Launch section to specify whether to launch the
default application automatically or to prompt you for
notification.
• Select the Launch the default application option if you want
the application to launch automatically.
• Select the Ask me before launching option if you want to be
prompted before launching the application.
2. Clear the Add to Archive checkbox if you do NOT want the
notes created with the new type to be added to the archive (for
example, a confidential form). For most purposes, it is
recommended that you add all ink types to the archive.
To edit a file type:
1. To change a file type, such as adding or removing application
or changing the default application, select Edit in the Ink
Types dialog box. The Edit Ink Types dialog box opens.
2. Change the necessary information, and select OK.
To remove a file type:
1. In the Ink Types window, select the file type you want to
remove, and select Remove. Warning: DO NOT remove
"Incrementally Uploaded Ink Stream." If you do so, your
handwritten ink no longer transfers correctly to Ink Manager
Pro.
2. Select Yes when prompted to confirm the deletion, and select
OK.
3. When you finish, select OK. Select Close in the Ink Types
dialog box.
Special Features
111
Maintaining applications
This feature is designed
only for programmers
writing custom applications
for the digital notepad.
From the Application List section of the Edit Ink Type dialog
box, use the following steps to identify and launch your custom
application.
To add a new application:
1. In the Application List section of the Edit Ink Type dialog
box, select New.
2. Type the application's description in the Application
description box.
3. Type the application's command line (such as
C:\Windows\Explorer.exe) in the Application to be launched
box. Select Browse to navigate to the application.
4. Select OK.
To edit an existing application:
1. In the Application List section of the Edit Ink Type dialog
box, select the application you want to edit, and select Edit.
The Application for Ink Type dialog box appears.
2. Type the new command line (such as
C:\Windows\Explorer.exe) in the Application to be launched
box. Click Browse to navigate to the application.
3. Select OK.
To remove an application:
1. In the Application List section of the Edit Ink Type dialog
box, select the application you want to remove, and select
Remove.
2. Select Yes when prompted to confirm the deletion, and select
OK.
To set an application as the default:
1. In the Application List section of the Edit Ink Type dialog
box, select the application, and select Set Default.
2. Select OK.
3. When you finish, select Close in the Ink Types dialog box.
112
Chapter 9
Problem Solving
10
Refer to the following frequently asked questions when
troubleshooting the digital notepad.
For further updates and
information, press the
ThinkPad button on your
computer to open Access
ThinkPad, and select the
Service & Support icon.
This section contains information on the following topics:
• Digital notepad problems
• Ink Manager Pro problems
• Ink Manager Pro questions
Digital notepad problems
For tips for troubleshooting
your computer, press the
ThinkPad button to open
Access ThinkPad, and
select Problem Solving
from the menu.
Problem: How do I change the names that show in the Ink Files
selector menu on the digital notepad?
The Ink Files selector menu contains 19 file names, such as Ink
File 1, Ink File 2, and so on, by default, that can be renamed and
reordered. The location for General pages cannot be renamed or
reordered.
You can rename the ink files showing in the Ink Files selector
menu in three ways:
• With the computer turned on, open the ThinkScribe
Notepad Properties utility and select the Ink Files Selector
tab. In this window, you can rename and reorder the names
on the Ink Files selector menu. If Ink Manager is running,
you can transfer the names to the navigation panels. See
Chapter 2: Ink Manager Pro Setup for more information on
ThinkScribe Notepad Properties.
• In Ink Manager Pro, right-click a name in the My Ink Files
section of the navigation panel, and select New Ink File or
Rename to add or change names, and, if the digital notepad
is turned on, add the names to the Ink File selector by
renaming existing names. See Chapter 5: Managing Ink Files
for more information on creating or renaming ink files in the
navigation panel.
• Right-click a name in My Ink Files, and select Add to
ThinkScribe Menu. Select an ink file to rename.
Problem: The full-memory icons are flashing in the status display.
The full-memory icons alternate when the memory in the digital
notepad is full (the amber Error light turns on, also). To clear the
memory, turn on the computer and let your ink transfer to the
computer. The transfer starts automatically (the hourglass appears
in the status display).
After the transfer, you can turn off the computer and continue
writing on the digital notepad. See Chapter 1: Digital Notepad and
Pen Features for information about other icons that appear in the
status display.
Problem: The low-battery icons are flashing in the status display.
The low-battery icons alternate to indicate that the computer
battery is too low for the digital notepad to operate (the amber
Error light turns on, also). The digital notepad will shut down in
one minute unless you either use the AC adaptor or replace the
computer battery.
Tips for battery use:
• The digital notepad is designed to operate independently of
the computer, meaning you can turn on the digital notepad
and write notes for many hours with the computer turned
off. This method helps conserve the computer battery.
Periodically turn on the computer to let the ink transfer and
clear the memory on the digital notepad.
• Turn off the computer instead of putting it in standby mode
while you write notes on the digital notepad. (The digital
notepad must be turned on.)
• You can use the digital notepad for up to 10 hours even after
the computer battery is too low for computer use. In this
situation, the computer displays a low battery warning in its
display (if it is turned on), and then it shuts down
automatically after a while, but the digital notepad continues
to operate normally for up to 10 hours.
114
Chapter 10
Problem: My ink does not transfer to the computer.
If the digital notepad and computer are turned on while you write,
your ink should transfer in intervals when you lift the pen briefly
from the digital notepad.The hourglass appears in the status
display when the transfer starts, and when Ink Manager Pro is
running, you can see the thumbnail of your most recent ink in the
viewing window.
If this does not happen, try the following suggestions:
• Check to see if the digital notepad is turned on. When it is
turned on, the status display shows system information, such
as the current page number. If it is blank, press the power
button once to turn it on.
• Make sure the pen is not resting on the surface of the digital
notepad. This can prevent ink from transferring to the
computer. Instead, hold the pen away from the digital
notepad to let the transfer start, or rest the pen on the table.
• Check the pen battery. Place the ink tip on the digital
notepad. You should see a pen icon in the status display if
ink is being recorded. If the pen icon does not appear,
change the pen battery (one AAAA alkaline battery). See
Chapter 1: Digital Notepad and Pen Features for
instructions.
• Check the status display to see if system icons indicate a
problem. For example, if the low battery icons are flashing,
use the AC adaptor or change the computer battery.
• If the disconnected icon appears in the status display, the Ink
Transfer utility is probably disabled. Look in the system tray
of the computer screen (lower right corner), to see if the Ink
Transfer icon
appears. If it is missing, restart Ink
Transfer by selecting Start > Programs > IBM Ink Manager
Pro > Utilities > IBM Ink Transfer.
• If you have the Windows 2000 operating system, contact
your system administrator to make sure you are registered in
the Ink Manager Pro group.
Problem Solving
115
Problem: My digital pen is out of ink (no ink appears on the
paper).
Try changing the ink refill (ink cartridge). The ThinkScribe digital
notepad includes four refills, which are especially designed for the
digital pen. See Chapter 1: Digital Notepad and Pen Features for
information about changing the ink refill.
Ink Manager Pro problems
Problem: Most of my notes transferred to the computer, but some
ink is missing.
When the computer is turned on, your ink transfers to the
computer in intervals. If you hesitate while writing words, it is
possible that the first part of the word transfers before you finish
the word. At the next transfer, the remaining ink strokes will
appear.
The transfer might be delayed if you rest the digital pen
(uncapped) on the digital notepad. Instead, hold the pen away
from the notepad to let the transfer take place.
If the transfer is finished and your ink is still missing, try the
following suggestions:
• If ink from the edge of the page is missing, it might be due
to the paper size. The ThinkScribe is designed for 8-1/2” X
11” notepads. If you are using standard paper, the edges of
the paper (about 1/4”) cannot be sensed by the ThinkScribe.
IBM offers special pre-numbered notepads that have an
indicator strip to show the active area. To order them, press
the ThinkPad button on your computer to open Access
ThinkPad. Select the Service & Support icon to open the
IBM Web site.
If you use the IBM pre-numbered notepad, you should
notice letters getting cut off. However, it is still possible if
the paper shifts or if you hold your pen at a very low angle.
• If ink from the first word is missing, the digital pen might
have been turned off when you started writing it. The pen is
designed to turn off after 5 minutes of inactivity to conserve
116
Chapter 10
the battery. To turn it on, tap the ink tip once on the digital
notepad, which is not recorded as an ink stroke. It is good
practice to “wake up” the pen by tapping it once before you
start writing notes to ensure that all of your first word is
recorded.
For more information about problems with transferring ink, see
“Digital notepad problems,” earlier in this chapter.
Problem: When I look at my notes in Ink Manager Pro, some of my
notes appear on top of other notes.
When writing on your digital notepad, you might have forgotten
to tap Page Forward to move to a new page, and the program
super-imposed one page on the next. You can quickly separate the
overwritten pages into two individual pages. To do this, open the
page in Current Notepad view, and select Edit > Edit Original
Page, and then select Edit > Fix Overwritten Ink. See Chapter 4:
Current Notepad Pages for more information on fixing
overwritten ink.
Problem: I want to change the appearance of my ink on the
computer screen.
You can adjust the ink width and color of your handwriting in Ink
Manager Pro. Select File > Preferences > Display. See Chapter 6:
Editing Pages for more information on changing ink appearance.
Problem: When I circle actions on the digital notepad, the marked
ink is not correct on the screen or in my lists.
This can happen for several reasons. The program captures circled
ink based on the individual "ink strokes" you used to write the
words. One ink stroke includes all the ink you write from pendown to pen-up. For example, using script, you might complete a
word in one ink stroke. If you print, each letter might be a separate
ink stroke. Dotting an "i" or crossing a "t" is a separate ink stroke.
For more information
on marking actions, see
Chapter 7: Working
with actions.
Next, the program uses your circle to create a rectangular box and
marks all ink strokes included in the box. Sometimes your circle
accidentally includes additional words that show up in your lists,
or part of the circled ink does not show up at all. To change it, file
Problem Solving
117
the page into My Ink Files, remove the action, and then mark the
correct ink on the screen.
On the digital notepad, for best results, make sure the circle
includes all the ink for the first and last letters of the word or
phrase. (When you two-tap, remember to include an area slightly
larger than the group of words or figures you want to mark.) The
program includes all the middle ink strokes, even if you miss a
stem or tail. If you include the dot or stem of a word above or
below the intended word, the extra words are sometimes fully
captured.
In some instances, the following situation might occur:
A circled Keyword shown in Ink Viewer, and the rectangular area the computer “sees.”
The marked Keyword in Ink Manager Pro.
As shown in the example above, the computer program creates a
rectangular box (shown in red) based on the user’s circle. The list
includes all four words rather than the intended two upper words
because ink strokes from the two words below it are included in
the box.
Try these additional tips:
• When writing, leave extra white space above and below
words that you intend to mark as an action. This allows extra
room for circling.
• When you circle words, complete the circle in one stroke. If
you lift the pen, the circling action stops and records
whatever ink is enclosed in the partial circle, even if you did
not completely enclose the intended ink.
118
Chapter 10
• Prevent the notepad from shifting, even slightly. Make sure
the cardboard backing is inserted into the notepad slot at the
top of the ThinkScribe, and that it is positioned as far to the
left of the slot as possible.
• To view the ink that the program thinks is circled, open Ink
Viewer (Start --> Programs --> IBM Ink Manager Pro -->
Utilities --> Ink Viewer), and look at the relationship of the
circle to your words. If the circle does not include all the ink,
only partial ink will show up in your list.
• If you prefer, change the selection method to the two-tap
method for all actions. To do this, open ThinkScribe
Notebook Properties to the Action Selection tab. See
Marking actions as you write for information on how to use
the two-tap method.
Finally, try marking actions in Ink Manager Pro, instead of on the
digital notepad. To do this, first file the page in My Ink Files. Then
open the page in the ink file. Drag the mouse to highlight the
word or phrase. In the Actions List box, select the action type, and
select OK.
Problem: My Keyword transcription is frequently wrong. What
can I do to make it more accurate?
The Keyword transcription program attempts to match your
handwritten words with a database of handwritten words to find
the best match. If will not always be accurate, particularly if you
use unusual words, such as technical terms or proper names, as
Keywords.
To increase transcription accuracy, periodically select Verify
Keywords in the navigation panel, and take a few minutes to
correct the text. Then, if asked, add the Keyword to your
dictionary.
Try these other tips to increase transcription accuracy:
• As you write, try to plan the words that you want to mark as
Keywords. Write or print the letters carefully and leave a little
white space around the word.
• Mark Keywords in Ink Manager Pro instead of on the digital
notepad, as described in the previous problem.
Problem Solving
119
• If you always print letters (and the letters never join), or if
you always print in upper-case letters (and the letters never
join), change the handwriting style used by the program. To
do this, select File > Preferences, and select Writing Style.
Change the writing style and select OK. If the transcription
accuracy does not improve, change the setting back to the
default, Script, which uses the largest database.
Problem: My computer system running slower than usual. Is
there anything in Ink Manager Pro that might be slowing it down?
The settings on Ink Manager Pro might require resources that
slow your system down. Try one or more of the following:
• Reduce the number of Undo's. The system must store the
default number of previous actions. To reduce the number
of Undo's, open File > Preferences > Application.
• Reduce the number of transcription alternates (if keyword
transcription is enabled). To reduce the number of alternates,
open File > Preferences > Actions.
• Reduce the upload (transfer) policy. By default, your upload
policy is set to High. To reduce the frequency, open
ThinkScribe Notepad Properties to the Inking tab. To do
this, select Start > Programs > IBM Ink Manager Pro >
Utilities > ThinkScribe Notepad Properties, and select the
Inking tab. Select either Medium or Low.
Problem: I cannot find the ink files that I removed from my
navigation panel.
Double-click the My Ink Files icon on your Windows desktop to
the see ink files stored in the default location, such as when you
use the Remove option to remove an ink file from the navigation
panel:
• Windows 98: C:\Windows\All Users\Application
Data\IBM Ink Manager Pro.
• Windows 2000: C:\Documents and Settings\All
Users\Application Data\IBM Ink Manager Pro. If the files
do not show up, in Windows Explorer, select Tools > Folder
120
Chapter 10
Options > View, and click Show hidden files and folders.
Then try the search again.
If the ink file is not there, try searching (Start > Find, or Start >
Search) for the files with the extension .NBK. On the Windows
2000 operating system, you might have to use the procedure
detailed above to show hidden files and folders.
To open an ink file, start Ink Manager Pro, and select File > Open
My Ink Files to open an ink file in the default location. Or select
File > Open Other Ink Files and browse to find ink files stored in
other locations. Do NOT try to open the ink file from Windows
Explorer.
Ink Manager Pro questions
Can I use the digital notepad when the computer is turned off?
You can write on the ThinkScribe digital notepad with the
computer turned off or in standby mode (the digital notepad must
be turned on), which conserves the computer battery. The digital
notepad stores your ink. You should turn on the computer
occasionally to transfer your ink to the computer, which clears the
digital notepad memory. Then you can turn off the computer and
continue to use the digital notepad.
For more information about how to conserve the computer
battery, see “Digital notepad problems” earlier in this chapter.
How do I create an ink file name in Ink Manager Pro?
In Ink Manager Pro, right-click in the My Ink Files section of the
navigation panel, and select New Ink File. Type the name, (up to
16 characters), and select OK. If the digital notepad is turned on,
you can transfer the name to the Ink Files selector menu. See
Chapter 5: Managing Ink Files.
How can I see more alternatives for transcribed text?
You can set the number of alternates using File > Preferences >
Actions. See Chapter 2: Ink Manager Pro Setup for more
information about the Preferences window.
Problem Solving
121
Can I change the number of Undo actions?
Change the Undo setting in File > Preferences -> Application.
The new setting takes effect immediately. See Chapter 2: Ink
Manager Pro Setup for more information about the Preferences
window.
How do I select text against the left-most part of the window?
Try selecting text by dragging the mouse from right to left.
I have installed Windows 2000 Professional operating system on
the computer. Can multiple users use Ink Manager Pro?
The Ink Manager Pro software system is designed for single users.
If you have more than one user using the same computer, they will
share the same archive pages and ink files in Ink Manager Pro.
If the system administrator creates multiple users, users can set
individual IBM Ink Manager Pro preferences (File > Preferences)
that will appear when they enter their individual log-on and
password. (Preferences include such things as default ink color
and width and keyword transcription.)
If a user wants to use Microsoft Outlook, the user might have to
configure Outlook individually. For example, if the user clicks the
Microsoft Outlook icon and receives an error message, the user
can right-click the icon and select Properties to open the Mail
window. From the Mail window, select Add, and follow Microsoft
Setup Wizard to configure the program.
How can I right-click on the touch screen?
You can use the touch-screen feature to right-click. First, enable
the icon you need by clicking the ThinkPad Configuration
icon
in the task tray, located in the bottom-right corner of
your screen. Click Device Configuration -> FlipTouch Display. In
the General tab, click “Icon in system tray.” Now use the stylus or
your finger to tap the Event Selector icon located in the system
tray. Your next tap will be a right-click action. Each time you want
to right-click again in this way, you will need to tap the icon first.
122
Chapter 10
Why do some of the ink files in the navigation panel appear with
their full path names, while others do not?
Ink Files that are in the default location (My Ink Files) are listed in
the navigation panel first, with just the file name (restricted to 16
characters). Ink Files that are located elsewhere on your computer
(Other Ink Files) appear with their full path names.
When I change my system clock, how do I synchronize the clock
on the digital notepad so that the time stamps are correct?
The digital notepad clock is synchronized automatically (if it is
turned on) when you change the computer clock. Simply wait a
few seconds for the change to transfer to the digital notepad
before you use it.
If you want to check the time stamp clock on the digital notepad,
open ThinkScribe Notepad Properties to the Inking tab. If
needed, click the Ink Timestamp button to synchronize the digital
notepad with the computer clock. Note: If you change the system
clock past 2049, you might experience unpredictable results and
synchronization failure.
How do I open digital notebooks created on a previous version of
the digital notepad?
First, locate the .NBK files on your computer. To open them in
the navigation panel, select File > Open Other Ink Files, and
browse to the location.
If you plan to continue writing notes on that topic or subject,
copy the .NBK file to the default location for ink files:
• Windows 98: C:\Windows\All Users\Application
Data\IBM Ink Manager Pro
• Win2000: C:\Documents and Settings\All Users\All
Documents\Ink Manager Pro
The open the ink file in the navigation panel using File --> Open
My Ink Files, and, if desired, add the name to the digital notepad
by renaming an existing name.
Then you can continue to mark and annotate actions, copy and
add pages from the Current Notepad, select and ink, and search
Problem Solving
123
for pages. To find pages, use the Search lists, or narrow the list
using the Search Bar. The earliest Start Date is January 1, 1970.
The latest End Date is December 31, 2049.
Sometimes when I select Edit > Copy All to Ink Files, some pages
do not show up in the pre-assigned ink file. What could be
causing this?
The method or sequence of how you copy pages might be causing
inconsistent results, especially if you are copying pages to multiple
ink files.
For best results, copy new pages by selecting Edit > Copy All to
Ink Files before using any other method. This action copies all
unfiled pages (indicated by white thumbnails) to their pre-assigned
ink files. Then, to file a page in another ink file, go back to the
Current Notepad, and drag it to the other ink file in the navigation
panel.
If, on the other hand, you first drag the page to an ink file other
than the pre-assigned ink file, the thumbnail changes to green,
indicating it has been filed. Now if you then select Edit > Copy
All to Ink Files, it will not be copied because the action affects
only unfiled pages. To add the page to the intended ink file, you
will have to drag the page to the pre-assigned ink file. Once you
start copying by dragging thumbnails, you might as well continue
dragging thumbnails for that session to ensure the pages are filed
correctly.
124
Chapter 10
Appendix A
This publication was developed for products and services offered
in the U.S.A.
IBM may not offer the products, services, or features discussed in
this document in other countries. Consult your local IBM
representative for information on the products and services
currently available in your area. Any reference to an IBM product,
program, or service is not intended to state or imply that only that
IBM product, program, or service may be used. Any functionally
equivalent product, program, or service that does not infringe any
IBM intellectual property right may be used instead. However, it is
the user's responsibility to evaluate and verify the operation of any
non-IBM product, program, or service.
IBM may have patents or pending patent applications covering
subject matter described in this document. The furnishing of this
document does not give you any license to these patents. You can
send license inquiries, in writing, to:
IBM Director of Licensing
IBM Corporation
North Castle Drive
Armonk, NY 10504-1785
U.S.A.
The following paragraph does not apply to the United Kingdom
or any country where such provisions are inconsistent with local
law:
IINTERNATIONAL BUSINESS MACHINES
CORPORATION PROVIDES THIS PUBLICATION "AS IS"
WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED
TO, THE IMPLIED WARRANTIES OF NONINFRINGEMENT, MERCHANTABILITY OR FITNESS FOR
A PARTICULAR PURPOSE. Some states do not allow
disclaimer of express or implied warranties in certain transactions,
therefore, this statement may not apply to you.
This information could include technical inaccuracies or
typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in new
editions of the publication. IBM may make improvements and/or
changes in the product(s) and/or the program(s) described in this
publication at any time without notice.
IBM may use or distribute any of the information you supply in
any way it believes appropriate without incurring any obligation to
you.
Processing date data
This IBM hardware product and IBM software products that
might be packaged with it have been designed, when used in
accordance with their associated documentation, to process date
data correctly within and between the 20th and 21st centuries,
provided all other products (for example, software, hardware, and
firmware) used with these products properly exchange accurate
date data with them.
IBM cannot take responsibility for the date data processing
capabilities of non-IBM products, even if those products are
preinstalled or otherwise distributed by IBM. You should contact
the vendors responsible for those products directly to determine
the capabilities of their products and update them if needed. This
IBM hardware product cannot prevent errors that might occur if
software, upgrades, or peripheral devices you use or exchange data
with do not process date data correctly.
The foregoing is a Year 2000 Readiness Disclosure.
Web site notice
Any references in this publication to non-IBM Web sites are
provided for convenience only and do not in any manner serve as
an endorsement of those Web sites. The materials at those Web
sites are not part of the materials for this IBM product, and use of
those Web sites is at your own risk.
126
Appendix A
Trademarks
The following terms are trademarks of the IBM Corporation in
the United States or other countries or both:
IBM
FlipTouch
Ink Manager
Ink Transfer
ThinkPad
ThinkScribe
TrackPoint
TransNote
Lotus, WordPro, Freelance Graphics, 1-2-3, Notes, and Organizer
are registered trademarks of Lotus Development Corporation.
Intel and Pentium are trademarks of Intel Corporation in the
United States and/or other countries.
Microsoft, Microsoft Outlook, Windows, Windows NT, and the
Windows logo are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other
countries.
Other company, product, and service names may be trademarks
or service marks of others.
Appendix A
127
128
Appendix A
Glossary
Action—A method of indexing or acting on your ink. Use the
Action selector on the digital notepad to mark actions in your ink
according to how you want to find or act on your ink later. You
can continue to add, remove, or change actions in Ink Manager
Pro using the Action List box in the toolbar. Then create lists of
actions to access, track, and edit the ink. Ink Manager Pro
supports the following types: Keyword, To Do, Message, and
Copy.
Action list—A list you can create that contains either To Do
items or Messages that you marked in your pages, or a Keyword
list so that you can verify (confirm or change) transcribed text.
Annotated text—Text that you type when marking ink as a To
Do or Message. View the text by holding the mouse pointer over
the marked ink. When viewing lists, you can enter the text words
in the Search Text box to narrow the list.
Archive pages—The preserved ink on the original page, exactly
as it was written on the paper. Archive pages are protected and
stored in the order you wrote them. To view archived pages, select
Current Notepad to view pages on the pad currently on the digital
notepad. Select Archives to view archive pages from previous
pads, identified by the pad number and date range.
Circle method—A method of selecting words when applying
actions on the digital notepad. Use the digital pen to draw a circle
(or any enclosed shape) in one, smooth stroke around the entire
area of ink.
Copy—A type of action you can assign to handwritten words or
sketches. The selected ink opens in the Ink Clipboard Viewer, an
editing window similar to the clipboard. Then you can use the Ink
Clipboard menus and toolbar buttons to edit, reformat, and save
the selected ink as a graphic to share with others.
Created column—The column in a Action or Search list
showing the time and date you started the page containing the
labeled ink.
Current Notepad—The transferred pages from the pad
currently on the digital notepad. You can continue adding ink to
these pages (by matching page numbers) until you change to a
new pad.
Digital notepad—The writing and digitizing portion of the
TransNote system. See ThinkScribe digital notepad.
General ink file—A reserved location on the Ink Files selector of
the digital notepad and navigation panel in Ink Manager Pro. The
General ink file cannot be renamed, reordered, or removed.
Graphics Tablet Mode—An alternative state of the digital pen
on the digital notepad, in which the pen acts as an input device for
graphics programs. Or you can tap the ink tip on the digital
notepad to reference toolbar icons or menus. When enabled, ink
is not recorded or archived in Ink Manager Pro. To enable/disable
the feature, open the ThinkScribe Notepad Properties window to
the Graphics Tablet Mode tab. See Inking Mode.
IBM Digital Pen—The specially designed pen included with Ink
Manager Pro that writes on paper with normal ink, and also
transfers your handwriting to the computer electronically. It has a
stylus tip on the pen barrel and the pen cap for tapping the touch
screen.
IBM Ink Manager Pro—The software program installed on
your ThinkPad computer that interfaces with the digital notepad.
To view your handwritten ink, open Ink Manager Pro by selecting
Start > Programs > IBM Ink Manager Pro.
IBM Ink Transfer—The utility program installed with Ink
Manager Pro that transfers the electronic image of your
handwriting to the computer screen. When Ink Transfer is
running, the symbol * appears in your system tray (lower righthand corner of the screen). If it does not appear, your ink cannot
transfer to the computer. To start the utility, select Start >
Programs > IBM Ink Manager Pro > Utilities > IBM Ink
Transfer.
130
Glossary
Ink Annotation Mode—An option on the toolbar enabled by
selecting the Ink Annotation button on the toolbar (which
disables Ink Selection Mode). When enabled, Ink Annotation
Mode turns the mouse pointer into a drawing tool, and you can
add ink or draw directly on the open page on the screen. Or use
the stylus tip or other blunt-ended object (not the pen tip). Click
the Ink Selection Mode button to disable Ink Annotation Mode.
See Ink Selection Mode.
Ink Calendar Support—The utility program that lets you link
your handwritten notes to your personal calendar. You can enable
the program by selecting the Ink Calendar Support icon * in the
system tray (lower right corner of the screen).
Ink Clipboard Viewer—The editing window in which ink
appears when you apply the Copy action. Use the ink clipboard to
change the appearance of selected words, change the ink color or
width, cut or paste ink, highlight ink, save ink in another format,
or create a Post-it note on your Windows desktop.
Ink Column—The column on an Action or Search list that
shows the original selected writing as it appears on the page of
notes.
Ink file—A file containing your handwritten notes and sketches.
Ink files include not only transferred ink, but also other
information including ink appearance (color and thickness),
Keywords, To Do items, Messages, and the time and date that you
created each page of notes.
Ink Selection Mode—An option on the toolbar enabled by
clicking the Ink Selection Mode button * (which disables Ink
Annotation Mode). When enabled, use the mouse for typical
operations of selecting or highlighting ink. See Ink Annotation
Mode.
Ink Viewer—The utility that lets you view your ink in its
unedited form. When you use Ink Calendar Support, the links
open the handwritten notes in Ink Viewer. To edit or reformat
your notes, you must open the ink in Ink Manager Pro.
Inking Mode—The typical state of the digital pen on the digital
notepad. In Inking Mode, the digital pen writes in ink on the
Glossary
131
paper and transfers your writing to the computer, where it is
recorded and archived. See Graphics Tablet Mode.
Keyword—A type of action that you can assign to handwritten
words, typically topics or headings. Keywords appear in blue, by
default, on the computer. Create a list of your Keywords by
selecting Search > Keyword Index on the navigation panel, or by
selecting View > Keyword Index. Or use the Search Bar to
narrow your search by entering specific Keywords (if they are
transcribed to text), dates, or locations to include in the search.
Keyword list—A list you can create that contains Keywords you
marked in your pages. Use the list to locate and open pages
containing the Keywords.
Keyword transcription—A feature that automatically converts
handwritten Keywords to text. This feature saves you the time of
manually entering text for your Keywords. You can then sort your
Keywords into alphabetical order for easier searching or use the
Search Bar to narrow your search list to a certain Keyword. To
activate the transcription program, select File > Preferences >
Actions.
Location column—The column on an Action or Search list that
shows the ink file and page the action appears on. Select the
Location link to open the page containing the To Do, Message, or
Keyword.
Navigation panel—The list (menu) on the left side of the
viewing window in Ink Manager Pro. Select a menu item to open
pages or create lists.
Message—A type of action that you can assign to handwritten
words, typically messages that require return calls or reminders.
Messages appear in green, by default, on the computer. You can
view a list of your messages by selecting Messages on the
navigation panel.
Pen button—A recessed “button” on the digital notepad that
activates a command, such as OK, Cancel, Page Forward, or Page
Backward. Always tap the ink tip in a pen button because the ink
tip contains the transmitter that activates the command.
132
Glossary
Post-It note—A “sticky note” reminder that you can post on
your Windows desktop. The option is available from a toolbar
button and from a To Do list, Message list, or the Ink Clipboard
Viewer.
Priority column—The column in an Action list that shows
whether an action is a priority 1, 2, or 3. To assign or change a
priority, click in the Priority column until the desired priority
appears.
Search All list—A list you can create that contains the first ink on
each page you have written. Use the list to locate and open pages
based on the date you started the page.
Search Bar—A window that appears at the top of the viewing
window when viewing lists. Enter or select values to narrow or
widen your lists. After you create a list using Search or Actions in
the navigation panel, enter or select the start and end dates, ink
files, and/or text words to search for pages.
Status column—The column on an Action list that shows
whether the action is open or closed. When you mark words as a
To Do or Message, the ink appears in the list with an “open”
status. To close an action, click the Status checkbox.
Stylus tip—The pointed tip of the pen, opposite the ink tip. Use
the stylus tip to touch the screen to activate buttons and menus, or
to “draw” on the screen. A second stylus tip is located on the pen
cap.
Text column—The column on a Keyword list that shows the
transcribed or typed text words for your handwritten Keywords.
You can type the text, or you can enable automatic Keyword
Transcription to translate your handwritten Keywords into text.
See Keyword Transcription.
ThinkScribe digital notepad—The flat surface next to the
computer on which you write notes and sketches using a pad of
paper using the digital pen. Your handwritten ink is electronically
transmitted to the computer. The surface includes a reference
label that provides information about using and maintaining the
digital notepad and pen.
Glossary
133
ThinkScribe Notepad Properties—The utility program that
customizes and synchronizes events and information on the
digital notepad:
• Change from Inking Mode to Graphics Tablet Mode
• Check information on the digital notepad
• Change the Inking Properties
• Change the Ink Files selector on the digital notepad
• Change the Actions selector on the digital notepad
Time stamp—The time and date the strokes of ink were
recorded. Every stroke of ink has a time stamp. The program uses
time stamps to help you fix overwritten ink and to help you detect
updated pages of ink.
To Do—A type of action you can assign to handwritten words,
typically items you want to remember “to do,” such as action
items or assignments. To Do items appear in red, by default, on
the computer. You can view a list of your To Do items by selecting
To Do List on the navigation panel.
Toolbar buttons—Small icons or symbols in the Ink Manager
Pro window and the Ink Clipboard Viewer window. Click or touch
the buttons to initiate actions. Hold the mouse pointer over a
button to see the name of the button.
Transferring ink—The process of moving the image of your
handwritten ink to the computer screen that you can view using
Ink Manager Pro. See IBM Ink Transfer.
TransNote system—The system comprised of the ThinkPad
computer and the ThinkScribe digital notepad.
Two-tap method—A method of selecting ink on the digital
notepad when applying an action (by default, the Copy action).
After selecting the action, follow the prompts in the status display.
Using the pen, tap the top corner and the diagonal bottom corner
of the ink to select the ink.
Undo levels—The number of actions you can reverse. Set your
preferred number in File > Preferences > Display. For example, if
the Undo level is set to 5, you can undo the last 5 actions.
134
Glossary
Verified column—The column on a Keyword list that you click
to indicate you have confirmed or corrected the text for the
Keyword. Select the Verified column heading to sort the list into
verified and non-verified Keywords and continue to verify.
Viewing window—The main window in the Ink Manager Pro
application, located on the right of the navigation panel. In the
viewing window, you can see your transferred pages in thumbnail
view or full-page view, or lists of Keywords, To Do items, and
Messages. Select views or lists using the navigation panel, Views
button on the toolbar, or View menu.
Glossary
135
136
Glossary
Index
Symbols
.bmp file 80, 96
.jpg file 80, 96
.nbk 121
.nbk file 68, 70, 72
.pdf file 72, 80
.png file 80
.ps file 72, 80
.tif file 72, 80
A
AC adaptor 114, 115
Action 23
action list box 41
action names, editing 25
action preferences 23
action selector 25
actions 8, 83
annotating 87
changing 34
changing default color
of 23
changing in Ink Manager
Pro 84
circle 33
copy 93
creating 34
keywords 83
listing all 87
marking as you write 8
marking in Ink Manager
Pro 84
marking on computer 84
Messages 83
method of selecting 33
new type 33
on-screen colors of 9
removing in Ink Manager Pro 84
selection mode 33
To Do’s 83
two-tap 33
actions and archive pages 84
actions and current pages 84
actions menu 39
actions selector tab 33
actions tab 23
activity indicator 6
add new ink file to ThinkScribe 66
adding a file type 110
adding a new application 112
adding blank page 75
adding ink files to the ThinkScribe selector 19
adding ink on a page 78
adding notes to a previous
page 11
adding words to dictionary
89
Adobe Acrobat Reader 80
all uppercase 24
alternate keywords 23
amber error light 114
annotating actions 87
application
adding 112
changing 112
default 112
editing 112
maintaining 112
new 112
removing 112
setting as default 112
application preferences 21
appointments
Ink Calendar Support
100
archive menu 39
archives 51
assign priority to Message 85
assigning priority to To Do
85
Auto 21
auto save interval 21
B
battery
pen 15
battery use tips 114
Bitmap file (.bmp) 96
Bitmap image (.bmp) 80
blank display 5
blank page
adding 75
bootcode 30
bootcode and firmware versions 30
C
calendar support for Lotus
Organizer 104
changing a file type 111
changing actions in Ink
Manager Pro 84
changing an action type 34
changing default ink color
77
changing default ink width
77
changing handwriting style
120
changing ink appearance 77
changing ink color 77
changing ink width 77
changing names in ink file
selector 113
changing notepads 13, 28
changing pre-assigned ink
file 8
changing the ink cartridge
116
changing the ink refill 16,
116
changing the notepad 12
changing the number of
Undo actions 122
changing the pen battery 15
checking digital notepad information 25
Circle method 9
circle mode 33
clearing notepad memory
114
clipboard, Windows 97
clock, changing 28
138
Index
collapsing navigation panel
38
color of filed thumbnail 47
completed To Do 85
computer is slow 120
conserving battery power
15, 114
Copy
marking 8
copy
marking 9
copy action 9, 93
copy button 40
copy ink to other applications 52
copying ink 77
copying ink to Ink Clipboard
Viewer 93
copying pages between files
69
copying pages between locations 70
creating an action type 34
creating an ink file 18, 65,
121
creating Post-It Note 90
current notepad 39
current pages 52
cut button 40
cutting ink 77
D
default ink appearance 77
default location of ink files
71
default ThinkScribe properties, restoring 31
deleted page
recovering 76
deleting an ink file 67
deleting empty notepad 29
deleting pages 76
device 25
device tab 30
dictionary 89
digital notepad
problems 113
properties 25
setting properties on 25
digital notepad is full 114
digital pen
care 14
changing battery 14
storage 14
waking up 15
digital pen is out of ink 116
disabling Graphics Tablet
Mode 107
disabling Ink Calendar Support 101
disconnected icon 115
double-click
area 27
speed 27
double-click area, defining
27
double-click speed, setting
27
Draw 22
draw ink 22
drawing more ink on a page
78
due date for To Do 85
E
edit archive pages 52
edit menu 43
edit menu, Ink Clipboard
Viewer 94
editing a file type 111
editing action names 25
editing an action type 34
editing an application 112
editing an ink type 111
editing archive page 76
editing current page 76
editing ink 76
editing Ink Types 110
editing notes on a previous
page 11
e-mail 97
enabling calendar support
for Microsoft Outlook
105
enabling Graphics Tablet
Mode 107
enabling ink calendar support 35
enabling Keyword transcription 34
enabling support for Lotus
Organizer 103
enlarging viewing window
38
Erase 21
erasing ink from archive
pages 53
erasing thumbnail cache 21
export formats 71
export formats for pages 80
F
fast 22
file menu 42
file menu, Ink Clipboard
Viewer 94
file type
adding 110
changing 111
editing 111
removing 111
filed page 62
filing pages into My Ink Files
61
filtering search results 88
firmware 30
fixing overwritten ink 53,
117
formats for pages 80
formats for saving Ink Files
71
full page view 40, 47
opening pages in 47
G
Getting Started Guide 2, 5
graphics application 107
Graphics Tablet Mode 25,
107
Graphics Tablet Mode tab
26
Graphics Tablet Mode, resume writing 107
green thumbnail 62
H
handwriting type 24
Help 3
help 17
contents 17
index 17
search 17
help menu 45
help menu, Ink Clipboard
Viewer 95
hidden files
showing 121
hiding navigation panel 38
hiding the toolbar 38
highlight button 41
highlighting ink 77
hourglass symbol 29
I
IBM Ink Transfer 110
IBM Ink Viewer 108
IBM pre-numbered notepad
116
idle time 29
ink file
adding to ThinkScribe
selector 19
immediate upload 33
increase disk space 21
Incrementally Uploaded Ink
Stream 111
Ink 22
ink
adding on a page 78
appearance 77
changing appearance of
77
changing appearance of
on-screen 117
changing color 77
changing width of 77
copy section to other applications 52
copying 77
cutting 77
default appearance 77
editing 76
erasing from archive 53
highlighting 77
moving between pages
55, 59, 78
moving on a page 78
pasting 77
saving selections of 96
selecting 76
separating overwritten
Index
139
53
superimposed pages 53
Ink Annotation Mode 78
ink annotation mode button
41
ink appearance 22
fast 22
smooth 22
Ink Calendar Support
appointments 100
disabling 101
enabling 100
Lotus Notes calendar
101
Lotus Organizer 103
Microsoft Outlook 105
re-enabling 101
ink calendar support 35
appointments 36
enabling 35
appointments 36
Lotus Notes 36
Lotus Organizer 36
Microsoft Outlook 36
Ink Calendar Support button 99
ink cartridge 16
Ink Clipboard toolbar 95
Ink Clipboard Viewer 9, 77,
93
copying ink to 93
edit menu 94
file menu 94
help menu 95
menus 94
saving contents of 96
toolbar 95
window menu 95
ink color
140
Index
changing 77
ink color button 41
ink display tab 22
ink does not transfer 115
Ink File
editing names 25
selecting 7
ink file
adding to ThinkScribe
66
creating 18, 65
deleting 67
exporting 71
location of on computer
120
name 66
opening 121
print preview 72
printing 72
removing 67
renaming 68
restoring 68
saving 70
transfer to ThinkScribe
19
ink file location 71
ink file selector
changing names 113
Ink Files
pre-assigning pages to 7
renaming on Ink File selector 32
reordering 32
ink files 7
changing name of 8
pre-assigning 7
renaming 32
reordering 32
setting up 18
ink files selector 25
ink files selector tab 31
ink from the first word missing 116
Ink Manager Pro Help 3
Ink Manager Pro online help
17
Ink Manager Pro problems
116
Ink Manager Pro questions
121
ink refill 16
Ink Selection Mode 78
ink selection mode button
41
ink style 22
Ink Timestamp 28
ink timestamp 28
Ink Transfer 110
restarting 110, 115
ink transfer delayed 116
Ink Transfer icon 12, 115
blinking 12
ink transfer speed 29
ink transmission speed
high 29
low 29
medium 29
ink type
adding 110
editing 111
removing 111
Ink Types
editing 110
ink upload speed 29
Ink Viewer 108
starting 109
ink width
changing 77
ink width button 41
inking 25
inking properties, resetting
25
inking tab 28
J
Joint Photo Experts Group
file (.jpg) 96
Joint Photo Experts Group
image (.jpg) 80
K
Keyword 83
changing text for 89
searching by 86
sorting by 86
verifying 89
Keyword dictionary 89
Keyword transcription 89
Keyword transcription incorrect 119
Keywords
color 9
correcting 85
enabling transcription
34
marking 8
verifying 85
keywords
alternate 23
changing default color
23
converting to text 23
transcription of 23
L
labeled ink
default colors of 23
last few words do not appear
116
LCD contrast 30
levels of undo 21, 120, 122
list of Messages 87
list of To Do’s 87
list view 48
listing actions 87
locating pages 85
location of ink files 71
lost ink files 120
Lotus Notes 102
scheduling appointments 102
scheduling meetings 102
Lotus Notes calendar
enabling support for 101
Lotus Notes® 100
Lotus Organizer
enabling support for 103
Lotus Organizer® 100, 103
low battery icon 115
low battery icons 114
low memory 21, 114
M
maintaining applications 112
MAPI 97
marking actions as you write
8
marking actions in Ink Manager Pro 84
marking actions on the computer 84
matched pages 64
menu bar 42
Message 83
adding comments 85
annotating 85
color 9
listing 87
sorting by 87
Messages
marking 8
messages
changing default color
23
hourglass symbol 29
status display 12
system 11
Microsoft Outlook
enabling calendar support for 105
modifying setup 105
Microsoft Outlook® 100,
105
missing ink 116
missing ink in actions 117
modifying Microsoft Outlook setup 105
more alternatives for transcribed text 121
mouse as graphics device 25
moving ink between pages
55, 59, 78
moving ink on a page 78
multiple users 122
My Ink Files
filing pages into 61
My Ink Files menu 39
N
narrowing search results 88
navigation panel
about 39
actions 39
archive 39
collapsing 38
current notepad 39
file paths in 123
hiding 38
My Ink Files 39
Index
141
search 39
sections of 39
new ink file 65
notepad
changing 12, 13
deleting empty 29
notepad size 12
notepads
changing 28
ordering 16
notes on top of other notes
117
Number 23
number of transcription alternates 23, 120
O
online help 17
contents 17
index 17
search 17
open button 40
open ink file from Windows
Explorer 121
opening an ink file 121
opening pages in full page
view 47
opening pages in thumbnail
view 46
opening ThinkScribe notepad properties 25
ordering
replacement notepads
12
ordering ink refills 16
ordering replacement notepads 10
ordering supplies 12, 16
ink refill 16
notepad 16
142
Index
original handwritten pages
51
original page
printing 52
overwritten ink
fixing in current notepad
53
fixing in My Ink Files 56
overwritten ink, fixing 53
P
page
deleting 76
exporting 79
finding by date 85
locating 85
printing 80
recovering deleted 76
rotating 79
saving 79
saving as 79
searching for 85
page button 41
page menu 45
pages
copying between files 69
copying to new location
70
current 52
filing in My Ink Files 61
matched pairs 64
reordering 69
replacing 62
replacing original 62
turning 11
working with current 52
pages as graphics 79
paste button 40
pasting ink 77
pen
care 14
changing battery 15
changing ink 16
new ink cartridge 16
refill ink 16
storage 14
waking up 15
pen battery
conservation 15
waking up 15
pen icon 6
Portable Document Format
(.pdf) 72
Portable Document Format
file (.pdf) 80
Portable Network Graphics
file (.png) 80
Post-It Note
creating 90
moving 90
Post-It Note, closing 91
Postscript file (.ps) 72, 80
power button 5
pre-assigned ink file
change name 8
preferences 20
action appearance 23
action tab 23
application tab 21
auto save interval 21
draw ink 22
erasing thumbnail cache
21
ink display tab 22
ink style 22
keyword transcription
23
number of transcription
alternates 23
undo levels 21
writing style tab 24
previous page
adding notes 11
print 24
print button 40
print original pages 52
print preview 72
pages 80
printing a page 80
printing an ink file 72
priority for Message 85
priority for To Do 85
Processing date data 126
Q
Quick Reference card 2, 5
R
Readme 3
recovering deleted pages 76
redo button 40
re-enabling Ink Calendar
Support 101
Reference 2
reference label 5
removing a file type 111
removing actions in Ink
Manager Pro 84
removing an application 112
removing an ink file 67
renaming an ink file 68
renaming Ink Files 32
Reordering Ink Files 32
reordering ink files 32
reordering pages 69
replacing original pages with
updated pages 62
replacing pages 62
resetting inking properties
25
resetting search options 88
re-starting Ink Transfer 110
restarting Ink Transfer 115
restoring an ink file 68
restoring default properties
31
resuming writing 107
right-clicking touch screen
122
rotating pages 79
S
save button 40
saving ink file in another format 71
saving ink files 70
saving pages 79
saving selected ink 96
script 24
search menu 39
search results
filtering 88
narrowing 88
searching by date 85
searching by Keyword 86
searching for a page 85
select list 40
selected ink, saving 96
selecting ink 76
selecting text against left part
of window 122
sending mail 97
separating overwritten ink
117
separating overwritten ink
53
setting an application as the
default 112
setting digital notepad properties 25
setting preferences 20
setting the clock 28
setting up ink files 18
show hidden files 121
single user 122
slow performance 22, 120
smooth 22
sorting by keyword 86
sorting Message list 87
sorting To Do list 87
starting Ink Viewer 109
status display
disconnected 115
low battery 115
low memory 114
status display messages 11
status display symbols 12
pen 12
status display symbols
disconnected 12
Graphics Tablet Mode
enabled 12
hourglass 12
low battery 12
low memory 12
super-imposed pages 117
supplies
ink refills 16
notepads 16
ordering 12, 16
ordering notepads 16
supplies, ordering
ink refill 16
symbols
hourglass 29
status display 12
system messages 11
T
Tagged Image File Format
Index
143
(.tif) 72
Tagged Image File Format
file (.tif) 80
Think Scribe properties
ink files selector tab 31
ThinkScribe 5
ThinkScribe problems 113
ThinkScribe properties 25
actions selector tab 33
bootcode 30
default 31
device tab 30
firmware 30
Graphics Tablet Mode
tab 26
inking tab 28
LCD contrast 30
user ID 30
thumbnail
color of filed 47
color of unfiled 47
green 47
white 47
thumbnail cache
erasing 21
thumbnail colors 62
thumbnail view 40, 46
opening pages in 46
TIFF file 72, 80
tips for battery use 114
To Do 83
adding comments 85
annotate 85
changing default color
23
144
Index
color 9
due date 85
listing 87
marking 8
marking as complete 85
priority 85
sorting by 87
toolbar
hiding 38
toolbar buttons 40
toolbar, Ink Clipboard 95
touch screen
right-clicking on 122
trademarks 127
Transcribe 23
transcription accuracy 119
transcription alternates 23
transfer policy 120
transferring ink file name to
ThinkScribe 19
TransNote
turning on 5
Trash Note 91
troubleshooting 113
digital notepad 113
Ink Manager Pro 116
ThinkScribe 113
turning pages 10, 11
two-tap method 9
two-tap mode 33
U
Undo 21
undo button 40
undo levels 21
unfiled page 61
upload policy 120
upload speed 29
uploaded ink appearance 22
user ID 30
using calendar support with
Microsoft Outlook 106
using digital notepad when
computer is off 121
using the digital pen to create graphics 108
V
verifying Keywords 89
view menu 44
viewing area
enlarging 38
viewing window 40
views
toggle between 40
views button 41
W
Web site notice 126
white thumbnail 62
window menu, Ink Clipboard 95
Windows 2000 115, 122
Windows Clipboard 97
working with current pages
52
writing style 24
writing style tab 24
Z
zoom control 41
IBM® Ink Manager® Pro for the ThinkScribe™ digital notepad
Ink Manager Pro toolbar
Shortcut keys
Open an existing ink file in the
navigation panel.
Ctrl+O
Open
Save changes made to My Ink
Files.
Ctrl+S
Save
Print the current page, ink file, or
selected thumbnails.
Ctrl+P
Reverse the last action.
Ctrl+Z
Restore the last undone action.
Ctrl+Y
Other keyboard shortcuts
Full-page view in Ink Manager Pro
First Page
Fn+Ctrl+Home
Last Page
Fn+Ctrl+End
Previous Page
Fn+Ctrl+PgUp
Next Page
Fn+Ctrl+PgDn
Menu bar in Ink Manager Pro
File menu
Print
Undo
Alt+F
Edit menu
Alt+E
View menu
Alt+V
Page menu
Alt+P
Help menu
Alt+H
Menu shortcuts in Ink Manager Pro
Redo
Cut the selection and store it on the
clipboard.
Ctrl+X
Cut
Copy the selection to the clipboard.
Ctrl+C
Copy
Insert the contents of the clipboard
on the page.
Ctrl+V
F1
Help
Click the Help button and then click
an area on the screen to see a
definition or instructions.
Views
Toggle from thumbnail to full-page
view, or if viewing a list, from list to
thumbnail view.
Paste
Delete
Del
Fix Overwritten Ink
Ctrl+W
New Page
Ctrl+Shift+N
Copy to Ink Files
Ctrl+F
Copy to Ink Clipboard Viewer
Ctrl+K
Select All
Ctrl+A
ThinkScribe Notebook Properties
Open
Start>Settings>
Control Panel >
IBM ThinkScribe
Exit
Alt+F4
Keyboard commands (for key-tops colored blue)
To enable a blue option, press Fn plus the option, such as:
Caps lock
Fn + Caps Lock
Number lock
Fn + NumLk
ThinkPad power-saving modes
Turn off screen
Fn+F3. Turns off screen & hard drive.
Resume screen
Press any key or tap the screen.
Standby/Suspend
Fn+F4. Puts computer in low-power
consumption without exiting
applications.
Printed guide
The Getting Started Guide and
User’s Guide are included in the
TransNote package.
Resume
Press Fn or press power button.
Hibernation
Fn+F9. Turns off computer without
exiting applications.
Ink Manager Pro help
With Ink Manager Pro open, press
F1, or Help > Help Topics.
Resume
Press power button.
Technical support
Locate the IBM Web site by
pressing the ThinkPad button, and
then clicking the Service & Support
image.
Quick Reference Card
Getting help
Turning the page
Turn the page.
Using Graphics Tablet Mode
Tap the Page Forward button on
the ThinkScribe, and watch the
page number in the status display.
Watch the status display to match
page numbers with the notepad.
Change the ink file, if
needed.
Slide the ink tip in the Ink File
selector on the digital notepad.
Watch the status display to confirm
the pre-assigned ink file for each
page.
Separating overwritten ink
1.Edit > Edit Original Page
My Ink
Files
Edit > Fix Overwritten Page
Tips:
• First, select the destination page.
• Use the keyboard arrow keys to adjust the
separation.
• Drag the slider to far left to move the
contents to the right page, and press the
right-arrow key to adjust.
• Drag mouse pointer to select an area of ink
to separate from the current page, and use
the colored the colored toggle button to place
the ink on the destination page.
Select
.
Use pen as a mouse
pointer
Tap ink tip on relative position on
the digital notepad to activate
toolbar buttons or menu items.
Use pen to draw into
graphics programs.
Open a graphics program on the
ThinkPad, and draw with the ink tip
on the digital notepad.
Disable
Tap OK button on the ThinkScribe
with the ink tip.
Ctrl+W
Ctrl+W
Filing pages into My Ink Files
Drag and drop
thumbnails
Tap a thumbnail, or hold Ctrl to tap
multiple thumbnails. Drag to an ink
file in the navigation panel.
Copy selected pages
to pre-assigned ink
files
Tap a thumbnail, or hold Ctrl to tap
multiple thumbnails. Select Edit >
Copy to Ink Files.
Copy all pages to preassigned ink files
Select Edit > Copy All to Ink Files
Replace pages
If the page already exists in the ink
file, the Replace Pages window
opens. Choose to keep both the
original and new pages, replace
the original page, or skip this pair
of pages.
Quick Reference Card
Press the FlipTouch button on the
ThinkPad (middle button on right).
Changing the notepad
Current
Notepad
2.Edit > Fix Overwritten Ink
Enable
1.Press the FlipTouch button on the ThinkPad. Select
.
2. Wait for ThinkScribe Notepad Properties to open.
3.Press the Changing Pads icon
.
4.Select the Pad Type.
5.Select OK.
Customizing settings
Synchronize
ThinkScribe with Ink
Manager Pro.
Start > Settings > Control Panel >
IBM ThinkScribe.
Opens ThinkScribe Notepad
Properties.
Set Preferences in Ink
Manager Pro
File > Preferences.
Open Preferences to change
default settings in Ink Manager
Pro.
Using the Ink Clipboard Viewer
To copy ink into the viewer:
• From the ThinkScribe, use the Copy action.
• From Ink Manager Pro, drag the mouse pointer to select
ink, and press Ctrl+K.
To use the Ink Clipboard Viewer:
• Select ink to edit by dragging mouse pointer.
• Use toolbar buttons and menus to edit selected ink.
• Copy selected ink and paste it in another application.
• Tap the Post-It button to place selected ink in a Post-It
note.
• Print selection or save as another format (.bmp or .jpg).
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertising