9594--Annual CIP Budget FY 11-12 thru 15-16 - Adopted
Table of Contents
CAPITAL IMPROVEMENT BUDGET INTRODUCTION ................................................................ 1
ALPHABETIZED LIST OF CIP PROJECTS ........................................................................................... 3
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND ................................................... 7
CAPITAL IMPROVEMENT PROJECTS DETAIL ............................................................................... 19
COMPLETED OR CLOSED PROJECTS ................................................................................................. 87
APPENDIX - 5 YEAR CIP SCHEDULES ............................................................................................... 89
CIP 0089: Street Tree Removal and Replacement ................................................................... 91
CIP 0195: Street and Sidewalk Improvements .......................................................................... 93
CIP 0367: Install Traffic Signals and Intersection Improvements ........................................ 98
CIP 0701: Improvements of City Gateways .................................................................................. 99
CIP 0713: Repaint City Buildings .................................................................................................. 100
CIP 8502: Vehicle Replacement Program.................................................................................. 101
Capital Improvement Budget Introduction
CAPITAL IMPROVEMENT PROJECTS IN ALPHABETICAL
ORDER
CIP
Number
331 FOOTHILL ROAD OFFICE BUILDING
0888
336 FOOTHILL ROAD
0881
455 CRESCENT GARAGE
0897
9268 THIRD STREET
0892
9400 SANTA MONICA BLVD DEVELOPMENT
0898
CIVIC CENTER WAYFINDING SIGNAGE
0920
COMMUNITY SECURITY ENHANCEMENTS (CCTV/ALPR)
0342
COUNCIL CHAMBERS AUDIO VISUAL SYSTEMS REPLACEMENT
0901
DOCUMENT IMAGING BACKLOG
0335
EGOV INITIATIVE
0334
ENHANCED NETWORK SECURITY/DISASTER RECOVERY
0347
ENTERTAINMENT BUSINESS DISTRICT TRAFFIC MITIGATION
0862
FINANCIAL AND HUMAN RESOURCES SOFTWARE
0336
FIRE HEADQUARTERS STATION - MAINT & IMPRV
0585
FIRE STATION 2 - MAINT & IMPRV
0586
FIRE STATION 3 - MAINT & IMPRV
0587
GPS PARKING ENFORCEMENT UNIT
0895
GREYSTONE PARK IMPROVEMENTS
0442
HYPERION PLANT
0197
IMPROVEMENT OF CITY GATEWAYS
0701
INSTALL NEW ROOFING ON CITY BUILDINGS
0833
INSTALL TRAFFIC SIGNALS & INTERSECTION IMPROVEMENTS
0367
3
CAPITAL IMPROVEMENT PROJECTS IN ALPHABETICAL
ORDER
CIP
Number
IRRIGATION UPGRADES
0602
IT BUILDING INFRASTRUCTURE MAINTENANCE
0924
IT EQUIPMENT REPLACEMENT PROGRAM
0329
LAND ACQUISITION - CHAMBER BUILDING
0926
LIBRARY FACILITY MAINTENANCE AND IMPROVEMENT
0838
LIBRARY RADIO FREQUENCY IDENTIFICATION (RFID)
0921
MISCELLANEOUS CONSTRUCTION PROJECTS
0823
MISCELLANEOUS TECHNOLOGY PROJECTS
0348
MUNICIPAL AREA NETWORK (MAN)
0883
MUNICIPAL WIRELESS DEPLOYMENT
0340
ORANGE GROVE MASTER PLAN / RECREATION FACILITY
0925
PARCEL 12 & 13 PURCHASE
0918
PARCEL 13 MEDIAN PURCHASE
0919
PARK FACILITIES MAINTENANCE AND IMPROVEMENTS
0315
PARK FACILITIES RENOVATION - ROXBURY PARK
0914
PARK FACILITIES RENOVATION PROJECTS - LA CIENEGA PARK
0343
PARKING FACILITY UPGRADES
0786
PARKING METER LOCK REPLACEMENT
0351
PARKING REVENUE CONTROL SYSTEM UPGRADE
0785
PAVEMENT MASTER PLAN
0554
PLAYGROUND EQUIPMENT MAINTENANCE AND IMPROVEMENTS
0903
PROJECT MANAGEMENT
****
4
CAPITAL IMPROVEMENT PROJECTS IN ALPHABETICAL
ORDER
CIP
Number
PUBLIC SAFETY CAD/RMS SYSTEM
0339
PUBLIC WORKS ASSET MANAGEMENT SYSTEM
0896
PUBLIC WORKS YARD AND FACILITIES IMPROVEMENTS
0894
RADIO REPLACEMENT
0859
REPAINT CITY BUILDINGS
0713
REPLACE BRICK FACADE - WHOLE FOODS BUILDING
0927
REPLACE UPS EQUIPMENT
0922
RESERVOIR REPLACEMENT AND REPAIR
0796
SANTA MONICA BLVD CORRIDOR
0889
SEWER SYSTEM REPAIRS
0066
SINGLE SPACE CREDIT CARD PARKING METERS
0911
SOLAR PANELS ON CITY FACILITIES
0923
STORM DRAIN AND COMPLIANCE ( WITH TMDL)
0553
STREET AND SIDEWALK IMPROVEMENTS
0195
STREET LIGHT REPLACEMENT PROJECT
0629
STREET SIGN AND STRIPING
0863
STREET TREE REMOVAL AND REPLACEMENT
0089
STREETSCAPE DEMONSTRATION
0402
TELEPHONE SYSTEM ENHANCEMENTS
0856
TENANT IMPROVEMENT PROGRAM
0349
URBAN DESIGN
0864
VEHICLE REPLACEMENT PROGRAM
8502
5
CAPITAL IMPROVEMENT PROJECTS IN ALPHABETICAL
ORDER
CIP
Number
WATER MAIN AND HYDRANT REPLACEMENT
0387
WATER TREATMENT PLANT
0795
WELL REHAB AND GROUNDWATER DEVELOPMENT
0916
6
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
06-Infrastructure
CIP # / Project Name
10/11
Projected
Budget
**** PROJECT
MANAGEMENT
11/12
12/13
13/14
14/15
15/16
5-Year
Total
672,300
685,700
699,400
713,400
727,700
3,498,500
175,000 2,175,000 2,175,000 2,175,000
6,875,000
0195 STREET AND
SIDEWALK
IMPROVEMENTS
3,571,837
175,000
0351 PARKING METER
LOCK
REPLACEMENT
0
200,000
0
0
0
0
200,000
2,888,814 1,433,000
403,000
403,000
403,000
403,000
3,045,000
0367 INSTALL TRAFFIC
SIGNALS &
INTERSECTION
IMPROVEMENTS
0402 STREETSCAPE
DEMONSTRATION
591,186
0
0
0
0
0
0
0629 STREET LIGHT
REPLACEMENT
PROJECT
9,460,081
0
0
0
0
0
0
0701 IMPROVEMENT OF
CITY GATEWAYS
1,876,860 1,000,000
500,000
500,000
500,000
500,000
3,000,000
25,000
25,000
350,000
175,000
595,000
1,105,650 2,000,000 6,300,000
0
0
0
8,300,000
0863 STREET SIGN AND
STRIPING
0889 SANTA MONICA
BLVD CORRIDOR
411,021
20,000
0891 AGGREGATION OF
ELECTRICITY
0
0
0
0
0
0
0
0914 PARK FACILITIES
RENOVATION ROXBURY PARK
0 1,500,000
0
0
0
0
1,500,000
Total by Fund
19,905,449 7,000,300 8,088,700 3,802,400 4,141,400 3,980,700 27,013,500
7
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
08-Capital Assets
CIP # / Project Name
10/11
Projected
Budget
**** PROJECT
MANAGEMENT
11/12
12/13
13/14
14/15
15/16
5-Year
Total
758,700
773,900
789,400
805,200
821,300
3,948,500
0585 FIRE
HEADQUARTERS
STATION MAINT & IMPRV
149,810
750,000
0
0
300,000
0
1,050,000
0586 FIRE STATION 2 MAINT & IMPRV
381,381
0
0
300,000
0
0
300,000
0587 FIRE STATION 3 MAINT & IMPRV
0
0
400,000
0
0
350,000
750,000
0713 REPAINT CITY
BUILDINGS
389,109
100,000
100,000
100,000
100,000
0
400,000
0823 MISCELLANEOUS
CONSTRUCTION
PROJECTS
183,064
50,000
50,000
50,000
50,000
50,000
250,000
0833 INSTALL NEW
ROOFING ON
CITY BUILDINGS
679,630
100,000
100,000
100,000
100,000
0
400,000
4,731,191
535,000
0
250,000
0
0
785,000
387,836
0
0
0
0
0
0
0881 336 FOOTHILL
ROAD
99,739
0
0
0
0
0
0
0888 331 FOOTHILL
ROAD OFFICE
BUILDING
6,937,893
0
0
0
0
0
0
0892 9268 THIRD
STREET
200,000
0
0
0
0
0
0
0894 PUBLIC WORKS
YARD AND
FACILITIES
IMPROVEMENTS
963,775
9,900,000 2,000,000
0
0
0 11,900,000
0838 LIBRARY
FACILITY
MAINTENANCE
AND
IMPROVEMENT
0862 ENTERTAINMENT
BUSINESS
DISTRICT
TRAFFIC
MITIGATION
8
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
08-Capital Assets
CIP # / Project Name
10/11
Projected
Budget
11/12
12/13
13/14
14/15
15/16
5-Year
Total
0895 GPS PARKING
ENFORCEMENT
UNIT
0
0
0
65,000
0
0
65,000
0898 9400 SANTA
MONICA BLVD
DEVELOPMENT
8,326,340
0
0
0
0
0
0
0
6,500,000
0
0
0
0
6,500,000
12,025
0
0
0
50,000
0
50,000
0919 PARCEL 13
MEDIAN
PURCHASE
162,025
75,000
0
0
50,000
0
125,000
0920 CIVIC CENTER
WAYFINDING
SIGNAGE
418,301
0
0
0
0
0
0
0921 LIBRARY RADIO
FREQUENCY
IDENTIFICATION
(RFID)
350,571
0
0
0
0
0
0
80,571
50,000
30,000
30,000
30,000
30,000
170,000
2,643,667
0
0
0
0
0
0
0
500,000
0
0
0
0
500,000
0914 PARK FACILITIES
RENOVATION ROXBURY PARK
0918 PARCEL 12 & 13
PURCHASE
0922 REPLACE UPS
EQUIPMENT
0923 SOLAR PANELS
ON CITY
FACILITIES
0924 IT BUILDING
INFRASTRUCTURE
MAINTENANCE
Total by Fund
27,096,928 19,318,700 3,453,900 1,684,400 1,485,200 1,251,300 27,193,500
9
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
12-State Gas Tax
CIP # / Project Name
10/11
Projected
Budget
11/12
**** PROJECT MANAGEMENT
0195 STREET AND SIDEWALK
IMPROVEMENTS
0554 PAVEMENT MASTER
PLAN
86,900
2,217,636
12/13
13/14
14/15
15/16
5-Year
Total
88,600
90,400
92,200
94,000
452,100
675,000 675,000 675,000 675,000 675,000 3,375,000
70,535
25,000
25,000
25,000
25,000
25,000
125,000
0629 STREET LIGHT
REPLACEMENT PROJECT
164,432
0
0
0
0
0
0
0864 URBAN DESIGN
217,735
0
0
0
0
0
0
0
500,000
0
0
0
0
500,000
0889 SANTA MONICA BLVD
CORRIDOR
Total by Fund
2,670,338 1,286,900 788,600 790,400 792,200 794,000 4,452,100
10
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
16-Parks and Recreation Facilities
CIP # / Project Name
10/11
Projected
Budget
11/12
12/13
13/14
14/15
15/16
399,300
407,300
415,400
423,700
432,200
2,077,900
557,036
500,000
600,000
700,000
800,000
800,000
3,400,000
0
0
0
600,000
0
0
600,000
169,587
65,000
0
100,000
100,000
100,000
365,000
594,000 1,120,000
200,000
200,000
200,000
2,314,000
**** PROJECT
MANAGEMENT
0089 STREET TREE
REMOVAL AND
REPLACEMENT
0315 PARK FACILITIES
MAINTENANCE AND
IMPROVEMENTS
0343 PARK FACILITIES
RENOVATION
PROJECTS - LA
CIENEGA PARK
0442 GREYSTONE PARK
IMPROVEMENTS
3,411,983
0903 PLAYGROUND
EQUIPMENT
MAINTENANCE AND
IMPROVEMENTS
0914 PARK FACILITIES
RENOVATION ROXBURY PARK
25,571
25,000
25,000
25,000
25,000
25,000
125,000
1,000,571 6,650,000
0
0
0
0
6,650,000
500,000
0
0
0
500,000
0925 ORANGE GROVE
MASTER PLAN /
RECREATION
FACILITY
Total by Fund
5-Year
Total
27,092
0
5,191,840 8,233,300 2,652,300 2,040,400 1,548,700 1,557,200 16,031,900
18-Fine Art
CIP # / Project Name
10/11 Projected Budget 11/12 12/13 13/14 14/15 15/16 5-Year Total
0568 FINE ARTS PURCHASES
5,676
0
0
0
0
0
0
Total by Fund
5,676
0
0
0
0
0
0
11
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
31-Proposition C Transportation
CIP # / Project Name
10/11 Projected
Budget
11/12
12/13 13/14 14/15 15/16
5-Year
Total
0889 SANTA MONICA BLVD
CORRIDOR
0 1,500,000
0
0
0
0 1,500,000
Total by Fund
0 1,500,000
0
0
0
0 1,500,000
33-Metropolitan Transportation Authority (MTA)
CIP # / Project Name
10/11 Projected
Budget
11/12
12/13
13/14 14/15 15/16
5-Year
Total
0889 SANTA MONICA BLVD
CORRIDOR
0
0 800,000
0
0
0
800,000
Total by Fund
0
0 800,000
0
0
0
800,000
12
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
41-Information Technology
CIP # / Project Name
10/11
Projected
Budget
11/12
12/13
13/14
14/15
15/16
5-Year
Total
0329 IT EQUIPMENT
REPLACEMENT
PROGRAM
1,951,619 1,500,000 1,793,361 1,793,361 1,793,361 1,793,361
8,673,444
0334 EGOV INITIATIVE
224,230
200,000
200,000
200,000
200,000
200,000
1,000,000
0335 DOCUMENT
IMAGING
BACKLOG
399,805
150,000
150,000
150,000
150,000
0
600,000
0336 FINANCIAL AND
HUMAN
RESOURCES
SOFTWARE
2,499,781
50,000
50,000
0
0
0
100,000
0339 PUBLIC SAFETY
CAD/RMS SYSTEM
2,404,031
600,000
0
0
0
0
600,000
381,681
50,000
50,000
50,000
50,000
50,000
250,000
1,778,396
500,000
500,000
500,000
500,000
500,000
2,500,000
0
50,000
50,000
50,000
50,000
50,000
250,000
0348 MISCELLANEOUS
TECHNOLOGY
PROJECTS
65,397
50,000
50,000
50,000
50,000
50,000
250,000
0856 TELEPHONE
SYSTEM
ENHANCEMENTS
728,091
0
0
0
150,000
150,000
300,000
0859 RADIO
REPLACEMENT
297,086
150,000 3,250,000
750,000
750,000
750,000
5,650,000
0883 MUNICIPAL AREA
NETWORK (MAN)
497,872
100,000
100,000
100,000
100,000
100,000
500,000
88,599
26,500
26,500
26,500
26,500
26,500
132,500
0340 MUNICIPAL
WIRELESS
DEPLOYMENT
0342 COMMUNITY
SECURITY
ENHANCEMENTS
(CCTV/ALPR)
0347 ENHANCED
NETWORK
SECURITY/
DISASTER
RECOVERY
0896 PUBLIC WORKS
ASSET
MANAGEMENT
SYSTEM
Total by Fund
11,316,588 3,426,500 6,219,861 3,669,861 3,819,861 3,669,861 20,805,944
13
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
42-Cable TV
CIP # / Project Name
10/11
Projected
Budget
0888 331 FOOTHILL ROAD OFFICE
BUILDING
11/12
2,075,277
0
0
0
0
0
0 250,000
0
0
0
0 250,000
2,075,277 250,000
0
0
0
0 250,000
0901 COUNCIL CHAMBERS AUDIO VISUAL
SYSTEMS REPLACEMENT
Total by Fund
12/13 13/14 14/15 15/16 5-Year
Total
0
45-Liability Claims Reserve
CIP # / Project Name
10/11
Projected
Budget
**** PROJECT MANAGEMENT
11/12
12/13
13/14
14/15
15/16
10,900
11,100
11,300
11,500
11,700
5-Year
Total
56,500
0195 STREET AND SIDEWALK
IMPROVEMENTS
386,724 200,000 200,000 200,000 200,000 200,000 1,000,000
Total by Fund
386,724 210,900 211,100 211,300 211,500 211,700 1,056,500
49-Vehicle Replacement
CIP # / Project
Name
10/11
Projected
Budget
11/12
12/13
13/14
14/15
15/16
5-Year
Total
8502 VEHICLE
REPLACEMENT
PROGRAM
2,445,080 2,240,000 3,550,000 1,620,000 3,120,000 1,480,000 12,010,000
Total by Fund
2,445,080 2,240,000 3,550,000 1,620,000 3,120,000 1,480,000 12,010,000
14
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
80-Water Enterprise
CIP # / Project Name
10/11
Projected
Budget
**** PROJECT
MANAGEMENT
0195 STREET AND
SIDEWALK
IMPROVEMENTS
0387 WATER MAIN AND
HYDRANT
REPLACEMENT
11/12
12/13
13/14
14/15
15/16
5-Year
Total
1,025,800 1,046,300 1,067,200 1,088,500 1,110,300
570,578
275,000
275,000
275,000
275,000
275,000
5,338,100
1,375,000
4,205,762 2,000,000 3,800,000 3,800,000 3,800,000 2,000,000 15,400,000
0602 IRRIGATION
UPGRADES
265,513
141,750
141,750
141,750
141,750
141,750
708,750
0795 WATER
TREATMENT
PLANT
75,571
0
500,000
0
0
0
500,000
8,904,512
360,000
250,000
250,000
250,000
250,000
1,360,000
27,071
26,500
26,500
26,500
26,500
26,500
132,500
3,148,163
600,000
100,000
100,000
100,000
100,000
1,000,000
0796 RESERVOIR
REPLACEMENT
AND REPAIR
0896 PUBLIC WORKS
ASSET
MANAGEMENT
SYSTEM
0916 WELL REHAB AND
GROUNDWATER
DEVELOPMENT
Total by Fund
17,197,170 4,429,050 6,139,550 5,660,450 5,681,750 3,903,550 25,814,350
15
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
81-Parking Enterprise
CIP # / Project Name
10/11
Projected
Budget
**** PROJECT MANAGEMENT
0349 TENANT IMPROVEMENT
PROGRAM
11/12
12/13
13/14
95,100
97,000
330,630 871,225
79,445
447,050
0
0
93,200
1,024,727
0351 PARKING METER LOCK
REPLACEMENT
14/15
15/16
98,900 100,900
5-Year
Total
485,100
0 1,728,350
0
240,000
0
0785 PARKING REVENUE
CONTROL SYSTEM
UPGRADE
262,796
555,000
0 150,000
0786 PARKING FACILITY
UPGRADES
14,500
350,000
0
0
0
0
350,000
0896 PUBLIC WORKS ASSET
MANAGEMENT SYSTEM
26,500
26,500
26,500
26,500
26,500
26,500
132,500
0897 455 CRESCENT GARAGE
41,141,243
0
0
0
0
0
0
0911 SINGLE SPACE CREDIT
CARD PARKING METERS
281,325
0
0
0
350,000 350,000
700,000
8,512,025
0
0
0
0
400,571
0
0
0
0
0926 LAND ACQUISITION CHAMBER BUILDING
0927 REPLACE BRICK FACADE WHOLE FOODS
BUILDING
Total by Fund
0
240,000
150,000 150,000 1,005,000
0
0
0
51,663,687 1,595,330 992,825 352,945 1,072,450 627,400 4,640,950
83-Solid Waste Enterprise
CIP # / Project Name
**** PROJECT MANAGEMENT
10/11
Projected
Budget
11/12
12/13
13/14
14/15
15/16
5-Year
Total
21,700
22,100
22,600
23,000
23,500
112,900
0195 STREET AND SIDEWALK
IMPROVEMENTS
1,520,611 500,000 500,000 500,000 500,000 500,000 2,500,000
Total by Fund
1,520,611 521,700 522,100 522,600 523,000 523,500 2,612,900
16
CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND
84-Wastewater Enterprise
CIP # / Project Name
10/11
Projected
Budget
**** PROJECT
MANAGEMENT
11/12
12/13
13/14
14/15
15/16
434,400
443,100
452,000
461,000
470,200
5-Year
Total
2,260,700
0066 SEWER SYSTEM
REPAIRS
7,413,437 4,000,000 1,918,000 3,664,000 4,709,000 4,300,000 18,591,000
0197 HYPERION PLANT
3,300,000 1,111,000 1,413,000 1,320,000
0896 PUBLIC WORKS
ASSET
MANAGEMENT
SYSTEM
Total by Fund
45,866
36,500
36,500
36,500
726,900
815,000
5,385,900
36,500
36,500
182,500
10,759,303 5,581,900 3,810,600 5,472,500 5,933,400 5,621,700 26,420,100
85-Stormwater Enterprise
CIP # / Project Name
10/11
Projected
Budget
0553 STORM DRAIN AND
COMPLIANCE ( WITH
TMDL)
0896 PUBLIC WORKS
ASSET MANAGEMENT
SYSTEM
Total by Fund
12/13
13/14
14/15
15/16
5-Year
Total
301,311 250,000 5,000,000 5,000,000 5,000,000 5,000,000 20,250,000
25,980
16,500
16,500
16,500
16,500
16,500
82,500
327,291 266,500 5,016,500 5,016,500 5,016,500 5,016,500 20,332,500
10/11
Projected
Budget
Grand Total
11/12
11/12
12/13
13/14
14/15
15/16
5-Year Total
152,561,962 55,861,080 42,246,036 30,843,756 33,345,961 28,637,411 190,934,244
****Project Management costs are Internal Service Fund (ISF) charges for CIP Management and Project Administration.
17
18
CIP No. 0066
CIP NO: 0066 SEWER SYSTEM REPAIRS
DESCRIPTION
Repair and rehabilitation of the sanitary sewer conveyance
system within the City of Beverly Hills. This project includes
replacement of deteriorated sewers, relining of existing
sewers and sanitary sewer manhole rehabilitation. The City
is finalizing the new sewer master plan and anticipates a
more aggressive replacement and rehabilitation program.
PROJECT CLIENT
David Gustavson
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: The final SSMP, CIP, and CCTV reports we submitted at the end of September.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Sanitary Sewer Master Plan
(SSMP)
Approval of Design Consultant
Agreement by City Council
Notice to Proceed with Design
05/12/08
10/03/10
10/14/08
10/14/08
10/15/08
10/15/08
Hydraulic Model
12/29/08
04/24/09
Draft Report
02/12/09
05/20/09
Financial Plan Development
06/25/09
08/31/09
Final Report
06/29/09
08/25/09
CIP Development
07/13/09
08/29/09
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
100%
Total Project Cost:
8,088,422
$ 0.00
$ 0.00
$8,088,422
CONSULTANCY INFORMATION
Name
Nature of Work
Psoma
Hours
Design and spec of point repair
Cost
0
Phase
Status
2,840,500
BUDGET DETAIL
Fund
84-Wastewater Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
7,413,437
4,000,000
1,918,000
3,664,000
4,709,000
4,300,000
7,413,437
4,000,000
1,918,000
3,664,000
4,709,000
4,300,000
19
CIP No. 0089
CIP NO: 0089 STREET TREE REMOVAL AND REPLACEMENT
DESCRIPTION
Ongoing removal and replacement of trees per the adopted
Street Tree Master Plan due to the decline or damage of the
existing stock.
PROJECT CLIENT
Steve Zoet
Client Name:
Client
Department:
Other Depts.
Community Services
Status:
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Start Master Plan Implementation
07/02/08
07/06/12
Project Complete
07/02/12
07/02/12
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
14%
Total Project Cost:
2,812,110
$ 0.00
$ 0.00
$2,812,110
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
16-Parks and Recreation Facilities
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
557,036
500,000
600,000
700,000
800,000
800,000
557,036
500,000
600,000
700,000
800,000
800,000
20
CIP No. 0195
CIP NO: 0195 STREET AND SIDEWALK IMPROVEMENTS
DESCRIPTION
Cold plane adjacent to existing gutters, resurface, and/or
reconstruct street between gutter edges. Prioritization of
street rehabilitation will be based on the pavement
management system.
PROJECT CLIENT
Ara Maloyan
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: 100% of the contract completed. Extra work has been assigned to the contractor to repair several
streets affected by water main breaks and sidewalks repair that require immediate attention
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design Start Date
06/15/09
09/02/09
Bids Received
12/08/09
12/08/09
Construction Contract Council
Award Date
Construction Start Date
02/02/10
02/02/10
04/19/10
09/05/10
Construction Completion
08/05/10
09/05/10
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
87%
Total Project Cost:
4,400,000
$ 0.00
$ 0.00
$4,400,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Consultant
Cost
0
Phase
Status
4,175,000
BUDGET DETAIL
13/14
14/15
15/16
06-Infrastructure
Fund
3,571,837
175,000
175,000
2,175,000
2,175,000
2,175,000
12-State Gas Tax
2,217,636
675,000
675,000
675,000
675,000
675,000
386,724
200,000
200,000
200,000
200,000
200,000
45-Liability Claims Reserve
80-Water Enterprise
83-Solid Waste Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
570,578
275,000
275,000
275,000
275,000
275,000
1,520,611
500,000
500,000
500,000
500,000
500,000
8,267,386
1,825,000
1,825,000
3,825,000
3,825,000
3,825,000
21
CIP No. 0197
CIP NO: 0197 HYPERION PLANT
DESCRIPTION
Annual capital component of Hyperion Wastewater Treatment
Plant charges and the City of Los Angeles' amalgamated
sewer system.
PROJECT CLIENT
David Gustavson
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Ongoing capital payment made annually to City of LA for Hyperion Plant sewage/wastwater services.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Payments
07/01/08
12/21/09
Contractual Obligation for
Payment (no other task associated
with project)
07/01/10
06/30/11
PROJECT INFORMATION
Annual Operating Cost of
$ 0.00
Project:
Annual Maintenance Cost of
$ 0.00
Project:
Total Project Cost:
$19,500,000
Commissioning
Not
Status:
Required
Project % Completed:
39%
Total Project Cost:
19,500,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
84-Wastewater Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
3,300,000
1,111,000
1,413,000
1,320,000
726,900
815,000
3,300,000
1,111,000
1,413,000
1,320,000
726,900
815,000
22
CIP No. 0315
CIP NO: 0315 PARK FACILITIES MAINTENANCE AND IMPROVEMENTS
DESCRIPTION
This project allows for small capital improvements to the
various park facilities and structures throughout the City and
includes projects such as irrigation upgrades and site
furnishings.
PROJECT CLIENT
Steve Zoet
Client Name:
Client
Department:
Other Depts.
Community Services
Status: Funds are intended to be resppnsive to small, unforeseen repairs for building and patron safety. No
needs or circumstances warranted action since the last reporting period.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Plans & Specifications
12/07/09
02/15/10
Bidding Process
02/16/10
03/08/10
Award of Contract
03/10/10
03/16/10
Construction
04/19/10
06/29/10
Project Complete
06/30/10
07/07/10
Council Approves Project
07/06/10
07/06/10
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
97%
Total Project Cost:
2,840,783
$ 0.00
$ 0.00
$2,840,783
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
CWDG
Architect
25
100,585
Bidding & Award
Amendment to City Council on 10/16/07
Hirsch & Associates
Architect
0
70,600
Concept Design
Amendment for additional service approved 6/19/07
Hirsch & Associates
Architect
0
108,350
Concept Design
Amendment for additional space approved
Withers & Sandgren
Architect
0
148,760
Bidding & Award
Award of contract for CC Approval
Withers & Sandgren
Architect
75
86,400
Construction
Completed
BUDGET DETAIL
Fund
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
16-Parks and Recreation Facilities
0
0
0
600,000
0
0
Project Total
0
0
0
600,000
0
0
23
CIP No. 0329
CIP NO: 0329 IT EQUIPMENT REPLACEMENT PROGRAM
DESCRIPTION
Provides for the scheduled replacement of hardware,
software and equipment including workstations, servers, disk
storage, and network infrastructure. Funding for scheduled
replacement of end-of-life infrastructure is provided for via
incremental revenue based on a depreciation schedule.
Continuing from Fiscal Year 09-10, replacement cycles have
been extended in response to budget considerations.
PROJECT CLIENT
David Schirmer
Client Name:
Client
Department:
Other Depts.
Information Technology
Status: Purchased new servers for Community Development's Selectron system, and Community Services' Class
software system. Began pilot of PC Anywhere, configuring machines for remote control, and Windows 7 pilot.
Continuing to work on virtualization of servers in preparation for retirement of end-of-life servers. Configured
Enterprise Deep Freeze server.
Continued rollout of new mobile computers for Fire.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
07/01/10
06/30/11
Develop Scope of Work
07/02/10
06/30/11
Prioritize Initiatives
08/01/10
06/30/11
Build
08/12/10
05/15/11
Replace edge network gear
with 10GB capability
Replace/Enhance COBAN Top
cam infrastructure
Scheduled Replacement (Data
Center Hardware and Software
Implement VDI (Virtual
FY 08-09)
Desktop Environment) to reduce
Replace email SPAM filter
desktop fleet
appliance
Test
08/13/10
02/13/11
08/13/10
03/31/11
08/13/10
04/01/11
10/01/10
04/13/11
12/01/10
03/31/11
01/15/11
06/30/11
Acceptance
06/30/11
06/30/11
PROJECT INFORMATION
Annual Operating Cost of
$ 0.00
Project:
Annual Maintenance Cost of
$ 0.00
Project:
Total Project Cost:
$11,547,401
Commissioning
Not
Status:
Required
Project % Completed:
32%
Total Project Cost:
11,547,401
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
41-Information Technology
10/11 Projected Budget
1,951,619
11/12
12/13
13/14
14/15
15/16
1,500,000
1,793,361
1,793,361
1,793,361
1,793,361
24
CIP No. 0334
CIP NO: 0334 EGOV INITIATIVE
DESCRIPTION
Provides web-based solutions for staff as well as the public to
offer efficient means to retrieve City information and receive
City services. This initiative also focuses on research and
development of new online services for internal purposes and
for the public, including GIS applications, marketing
applications and provision of newly developed forms to
expedite business processes across all departments.
PROJECT CLIENT
David Schirmer
Client Name:
Client
Department:
Other Depts.
Information Technology
Status: Completed OBC Valet and Taxi permits, version upgrade to Finance Plus and developed web-based
system for the Jail's Pay-to-Stay program. Completed GIS public website upgrades, continued to support GIS
online, worked on GIS crime mapping application, created regional GIS based mailing label generating
application and deployed Public Works CL Tie data and document link on intranet and public GIS sites. Released
RFP for ePlan Check System and opened bid proposals. Evaluation is underway, including vendor interviews and
system demonstrations.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
07/01/10
06/30/11
Test
07/01/10
06/30/11
Deveop Intranet Apps
08/02/10
06/14/11
Expand GIS Apps
08/02/10
06/14/11
08/02/10
06/15/11
08/03/10
06/14/11
-Develop e=BH²
Personalization
-Develop e=BH² HR eForms
08/04/10
06/15/11
10/01/10
12/01/10
-Develop e=BH² PD Finger
Print Scheduling
Acceptance
12/01/10
04/30/11
06/30/11
06/30/11
Build
Develop e=BH² Internet Apps
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
24%
Total Project Cost:
1,050,000
$ 0.00
$ 0.00
$1,050,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
41-Information Technology
10/11 Projected Budget
11/12
224,230
200,000
25
12/13
200,000
13/14
200,000
14/15
200,000
15/16
200,000
CIP No. 0335
CIP NO: 0335 DOCUMENT IMAGING BACKLOG
DESCRIPTION
This program provides resources for the conversion of
historical documents (original paper and microfiche) to digital
archives with full-text search capability. Services include prepreparation of documents, scanning, post-preparation of
documents, cataloguing, creation of new applications as
requested and approved, and all related hardware, software,
and training to assist departments with document conversion
and maintaining their electronic records on an ongoing basis.
PROJECT CLIENT
Byron Pope
Client Name:
Client
Department:
Other Depts.
City Clerk
Status: Continuing to facilitate records conversion services and related services for client departments:
- Began testing of public portal access to City records.
- Continued development of the "public viewing" upgrade for Kofax records management software.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
07/01/10
07/31/10
Convert Phase II Police
Department
Build
08/02/10
10/01/10
08/02/10
12/30/11
Convert CD Aperture Cards
01/01/11
06/04/11
Convert CD Advanced Planning
01/01/11
12/30/11
Convert CD Microfiche
01/27/11
06/30/11
Test
06/15/11
06/30/11
Acceptance
06/30/11
06/30/11
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
45%
850,000
$ 0.00
$ 0.00
$850,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
41-Information Technology
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
399,805
150,000
150,000
150,000
150,000
0
399,805
150,000
150,000
150,000
150,000
0
26
CIP No. 0336
CIP NO: 0336 FINANCIAL AND HUMAN RESOURCES SOFTWARE
DESCRIPTION
Provides for research, development, purchase, and
implementation of an enterprise system to replace the
existing Finance and Human Resources applications used for
operational planning and administration, and for optimizing
internal business processes.
PROJECT CLIENT
Scott Miller
Client Name:
Client
Department:
Other Depts.
Administrative Services
All Departments
Status: Administrative Services is planning to move forward with vendor selection and contract negotiation
activities.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Discovery
07/02/10
09/30/10
07/02/10
01/01/11
10/01/10
01/01/11
01/01/11
06/30/11
01/02/11
06/30/11
Test
07/01/11
09/30/11
Accept
09/30/11
09/30/11
Design
Develop Agreement Terms
Build
Implement
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
14%
Total Project Cost:
3,500,000
$ 0.00
$ 0.00
$3,500,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
41-Information Technology
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
2,499,781
50,000
50,000
0
0
0
2,499,781
50,000
50,000
0
0
0
27
CIP No. 0339
CIP NO: 0339 PUBLIC SAFETY CAD/RMS SYSTEM
DESCRIPTION
This project provides for replacement of Public Safety's
current computer aided dispatch (CAD) and records
management system (RMS) with a comprehensive Public
Safety Information system, including replacement of all
related hardware, software and equipment.
PROJECT CLIENT
Theresa Goldman
Client Name:
Client
Department:
Other Depts.
Police Department
Status: Implementation is in progress.
- Project kickoff meetings held from 1/18/2011 – 1/19/2011.
- Business process analysis workshops conducted for Police and Fire from 2/14/2011 – 2/18/2011.
- Hardware and software received and installed during the week of 3/7/11.
- Data conversion workshops completed from 3/14/2011-3/15/2011.
- Conversion scope document and conversion schedule received by City during the week of 3/21/2011.
- Purchased servers, completed configuration of servers and clients for testing.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
04/06/09
09/09/10
Draft, Attorney, Signed
Contract
Build
06/08/10
09/09/10
09/10/10
06/29/11
06/29/11
06/29/11
07/02/11
08/30/11
08/30/11
08/30/11
09/01/11
09/30/11
Implementation Management
Test
Test Process
Acceptance
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
52%
Total Project Cost:
1,400,000
$ 0.00
$ 0.00
$1,400,000
CONSULTANCY INFORMATION
Name
DeltaWRX
Nature of Work
Hours
Cost
Project management and consulting services
Phase
Status
400,000
BUDGET DETAIL
Fund
41-Information Technology
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
2,404,031
600,000
0
0
0
0
2,404,031
600,000
0
0
0
0
28
CIP No. 0340
CIP NO: 0340 MUNICIPAL WIRELESS DEPLOYMENT
DESCRIPTION
The Municipal Wireless Project provides for the exploration,
development and eventual deployment of wireless
technologies that are suitable to extend integrated voice,
video and data communications from the local private City
network to the mobile City employee in the field within City
limits or beyond. The wireless networks are initially targeted
to support internal City operations including Police and Fire,
Field Inspectors, EOC operations and other mobile Staff. The
network could eventually be made available as a municipal
service or as a potential revenue source.
PROJECT CLIENT
Client Name: David Schirmer
Client
Information Technology
Department:
Other Depts.
Status: Continuing to implement and upgrade wireless technologies throughout City Hall complex in furtherance
of creation of a unified wireless data transport system / wireless local area network (WLAN) including:
- Completed additional wiring needed in the Library and added wireless access points.
- Completed implementation of the Aurora wireless solution for the Library and began expanded implementation
throughout City Hall complex.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
06/01/08
03/05/11
Municipal Design
06/02/08
01/01/11
Enterprise Wi-Fi
03/02/09
10/09/09
Build
03/01/11
08/31/11
Build Out Library Wireless
03/02/11
05/30/11
Build Out Fire Wirless
06/01/11
08/03/11
Build Out Parks Wireless
09/01/11
12/31/11
Test
10/01/11
01/31/12
Acceptance
01/31/12
01/31/12
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
42%
Total Project Cost:
1,600,000
$ 0.00
$ 0.00
$1,600,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
41-Information Technology
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
381,681
50,000
50,000
50,000
50,000
50,000
381,681
50,000
50,000
50,000
50,000
50,000
29
CIP No. 0342
CIP NO: 0342 COMMUNITY SECURITY ENHANCEMENTS (CCTV/ALPR)
DESCRIPTION
The Community Security Enhancements Project provides for
the design, engineering, installation and management of a
video network (including video analytics) that will cover
public spaces in the business districts, as well as critical
infrastructure, such as reservoirs, public safety facilities and
City Hall perimeter security. The project also includes the
City's ALPR program. Also included are elements of the City’s
UNITE program that encompasses GIS development projects
and infrastructure for CCTV/ALPR.
PROJECT CLIENT
Client Name: Theresa Goldman
Client
Police Department
Department:
Other Depts. Police Department
Status: Maintaining and expanding the existing Community Security programs including:
- Continued to support the PD in exporting data for discovery motions.
- Additional integration with eGov applications including development of a phone-based solution for PD to access
internal resources.
- Purchase of 44 cameras including coverage of the ATM machine in the Library lobby, additional outdoor
camera locations including adding intersections to the system, and planned replacement of aging cameras.
- Completed work on enhanced seamless network switchover capabilities for fire vehicles.
- Continued support of the GIS interface with CCTV & AVL.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
07/01/10
08/30/10
Integrate traffic cameras with
CCTV system
Replace End of Life Cameras
07/01/10
06/30/11
07/01/10
06/30/11
Build
07/01/10
06/30/11
Vidient Analytic Pilot
09/02/10
03/19/11
Test
04/01/11
06/30/11
Acceptance
06/30/11
06/30/11
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
83%
Total Project Cost:
4,893,000
$ 0.00
$ 0.00
$4,893,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Mainline, Inc.
Cost
Phase
0
0
12/13
13/14
Status
BUDGET DETAIL
Fund
41-Information Technology
Project Total
10/11 Projected Budget
11/12
14/15
15/16
1,778,396
500,000
500,000
500,000
500,000
500,000
1,778,396
500,000
500,000
500,000
500,000
500,000
30
CIP No. 0343
CIP NO: 0343 PARK FACILITIES RENOVATION PROJECTS - LA
CIENEGA PARK
DESCRIPTION
Allows for various site improvements to repair damaged
concrete trails, minor building and athletic field improvements
and other responsive measures to help minimize liability and
increase functionality.
PROJECT CLIENT
Steve Zoet
Client Name:
Client
Department:
Other Depts.
Community Services
Status: No near-term projects are anticipated or needed for LaCienega Park other than preventive maintenance
and safety related issues as they arise.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Conceptual Design
07/01/09
06/29/12
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
57%
650,000
$ 0.00
$ 0.00
$650,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
Hirsch & Associates
Architect
0
108,350
Concept Design
Amendment for additional service
Hirsch & Associates
Architect
0
70,600
Concept Design
Amendment for additional services approved 6/19/07
BUDGET DETAIL
Fund
16-Parks and Recreation Facilities
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
169,587
65,000
0
100,000
100,000
100,000
169,587
65,000
0
100,000
100,000
100,000
31
CIP No. 0347
CIP NO: 0347 ENHANCED NETWORK SECURITY/DISASTER
RECOVERY
DESCRIPTION
This project will enhance the City's ability to be proactive with
respect to potential network intrusions and provide ongoing
assessments of system vulnerabilities to better protect City
systems. Additionally, this initiative provides for the
establishment of an off-site disaster recovery presence to
reduce the risk of having all computing infrastructure in a
single location.
PROJECT CLIENT
David Schirmer
Client Name:
Client
Department:
Other Depts.
Information Technology
Status: Continued research and implementation of enhanced network security and disaster recovery systems
including:
- Acquired and began implementation of network monitoring software (Statseeker).
- Established and tested disaster recovery site at BHUSD District Office.
- Updated network security systems due to user-downloaded virus.
- Acquired and began installation of network intrusion prevention system.
- Completed periodic system audit and review on Data Center systems, and erformed periodic security updates
on systems.
- Continued to research and test virtualization techniques for use in disaster recovery.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Identify Available Resources
08/02/10
08/30/10
08/02/10
09/29/10
09/01/10
09/29/10
Build
10/10/10
04/17/11
Test
03/10/11
05/27/11
Acceptance
06/29/11
06/29/11
Design
Develop Scope of Work
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
25%
400,000
$ 0.00
$ 0.00
$400,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
41-Information Technology
0
50,000
50,000
50,000
50,000
50,000
Project Total
0
50,000
50,000
50,000
50,000
50,000
32
CIP No. 0348
CIP NO: 0348 MISCELLANEOUS TECHNOLOGY PROJECTS
DESCRIPTION
This project assists the Information Technology Department
with undertaking unforeseen technology-related projects
which may be initiated by changing priorities of client
Departments, City Council or City Management during the
course of the fiscal year.
PROJECT CLIENT
David Schirmer
Client Name:
Client
Department:
Other Depts.
Information Technology
Status: Continuing to research, test and implement emerging technologies including:
- Completed gig to the desktop switch installs in the Library and the Police Department.
- Executed agreement, and purchased radiation detection system for two fire engines. Commenced
implementation, scheduled for completion in Q-4.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
01/04/11
02/01/11
01/05/11
01/31/11
Build
02/01/11
04/30/11
Test
05/01/11
06/25/11
Acceptance
06/30/11
06/30/11
Develop Scope of Work
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
25%
300,000
$ 0.00
$ 0.00
$300,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
41-Information Technology
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
65,397
50,000
50,000
50,000
50,000
50,000
65,397
50,000
50,000
50,000
50,000
50,000
33
CIP No. 0349
CIP NO: 0349 TENANT IMPROVEMENT PROGRAM
DESCRIPTION
Anticipated tenant improvement expenses for all of the City's
current lease of spaces for FY 2011/12 through FY 2015/16.
PROJECT CLIENT
Brenda Lavender
Client Name:
Client
Department:
Other Depts.
Administrative Services
Public Works and Transportation
Status: Tenant Improvements are planned new tenant, FREM Investments. FREM is leasing two office suites in
the Gardens Building. Preliminary review of conceptual for possible tenant for 331 Foothill.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Project OnGoing
07/01/09
06/30/10
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
25%
Total Project Cost:
1,024,727
$ 0.00
$ 0.00
$1,024,727
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
RTK Archtects
Architectural Services - Gardens Building tenant improvements and base building
design.
44,390
Stegeman &
Kastner
Construction Consultant for Gardens Building
49,600
Phase
Status
BUDGET DETAIL
Fund
81-Parking Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
1,024,727
330,630
871,225
79,445
447,050
0
1,024,727
330,630
871,225
79,445
447,050
0
34
CIP No. 0351
CIP NO: 0351 PARKING METER LOCK REPLACEMENT
DESCRIPTION
Creation of a comprehensive audit program for the City's
cash parking operations, including meters, change machines,
and garages, and meeting the established requirements set
forth by the City's financial auditors.
PROJECT CLIENT
Chad Lynn
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Administrative Services
Status: A budget has been established for the 09/10 F/Y that will address the first 12 to 18 months of
operations. This will provide for the establishment of a formal auditing program for the entire Parking Enterprise.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Audit/Project Management
Consultant
Ongoing Project Review
07/01/09
03/19/10
07/01/09
06/30/10
Equipment
Purchase/Implementation
11/02/09
09/01/10
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
0%
710,000
$ 0.00
$ 0.00
$710,000
CONSULTANCY INFORMATION
Name
Nature of Work
Serco
Audit
Hours
Cost
0
Phase
80,000
Status
1st Draft by 12/08
BUDGET DETAIL
Fund
10/11 Projected Budget
11/12
06-Infrastructure
0
200,000
12/13
13/14
0
14/15
0
15/16
0
0
81-Parking Enterprise
0
240,000
0
0
0
0
Project Total
0
440,000
0
0
0
0
35
CIP No. 0367
CIP NO: 0367 INSTALL TRAFFIC SIGNALS & INTERSECTION
IMPROVEMENTS
DESCRIPTION
Construction of Sunset Boulevard Intersection Improvements;
replacement of approximately 600 LED Bulbs; and Signal
Upgrades citywide.
PROJECT CLIENT
Aaron Kunz
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Conducting warrant study
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Santa Monica Boulevard
Synchronization
On-going Upgrades
07/01/10
06/30/11
07/01/10
06/30/14
Sunset Signal Design
11/01/10
06/30/11
Sunset Signal Construction
07/01/11
06/30/12
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
0%
Total Project Cost:
5,441,105
$ 0.00
$ 0.00
$5,441,105
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
06-Infrastructure
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
2,888,814
1,433,000
403,000
403,000
403,000
403,000
2,888,814
1,433,000
403,000
403,000
403,000
403,000
36
CIP No. 0387
CIP NO: 0387 WATER MAIN AND HYDRANT REPLACEMENT
DESCRIPTION
Replace and/or rehabilitate undersized, deteriorated or old
water mains and upgrade the fire hydrant system according
to the Water System Master Plan dated May 2002. In FY
2010/2011, the City plans to update their 2002 Water System
Master Plan; their Urban Water Management Plan in addition
to replacing water mains and hydrants.
PROJECT CLIENT
David Gustavson
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status:
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Water Valves Repalcement
08/03/09
05/03/10
Design
02/01/10
06/01/10
Water Main Replacement Westside
02/01/10
04/22/11
Bid Advertising
06/10/10
07/10/10
Bid Opening & Award
06/22/10
06/22/10
Construction
10/04/10
04/22/11
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
56%
Total Project Cost:
2,188,620
$ 0.00
$ 0.00
$2,188,620
CONSULTANCY INFORMATION
Name
RBF Consulting
Nature of Work
Hours
Design and Spec Drawing
Cost
0
Phase
Status
2,535,000
BUDGET DETAIL
Fund
80-Water Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
4,205,762
2,000,000
3,800,000
3,800,000
3,800,000
2,000,000
4,205,762
2,000,000
3,800,000
3,800,000
3,800,000
2,000,000
37
CIP No. 0402
CIP NO: 0402 STREETSCAPE DEMONSTRATION
DESCRIPTION
A demonstration project of the Streetscape Program, to
include a mock-up of an existing street light pole with
hanging planter baskets, street furniture, public art and
enhanced sidewalks.
PROJECT CLIENT
David Lightner
Client Name:
Client
Department:
Other Depts.
Policy and Management
Status: Granite sidewalks complete at MGM building. Hanging baskets, irrigation and furniture to be installed to
complete demonstration.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Complete mock-up at 222 N.
Canon
Construction Phase
11/02/09
12/18/09
11/02/09
07/30/10
Incorporate irrigation design at
the WMA site
Construct irrigation at the WMA
site
03/22/10
04/23/10
04/05/10
07/30/10
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
100%
631,500
$ 0.00
$ 0.00
$631,500
CONSULTANCY INFORMATION
Name
Nancy Powers & Associates
Nature of Work
Hours
Design Development Review
Cost
0
Phase
Status
14/15
15/16
0
BUDGET DETAIL
Fund
06-Infrastructure
Project Total
10/11 Projected Budget
11/12
12/13
13/14
591,186
0
0
0
0
0
591,186
0
0
0
0
0
38
CIP No. 0442
CIP NO: 0442 GREYSTONE PARK IMPROVEMENTS
DESCRIPTION
Ongoing restoration and preservation projects include 1)
construction of a catering kitchen in the Mansion; 2)
construction for Phase 3 grounds improvements; 3) and
design and installation of HVAC improvements in the
Mansion. Improvement sequencing and estimated
completion dates are consistent with suggestions made
through the operating analysis and recommendations
provided through the Historic Resources Group report.
PROJECT CLIENT
Steve Zoet
Client Name:
Client
Department:
Other Depts.
Community Services
Status: Phase III site improvements completed; Mansion HVAC contract work in progress, approximately 20%
complete.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Schematic Design
10/28/09
11/16/09
Plans & Specifications
02/22/10
07/20/10
Bidding Process
08/05/10
09/06/10
Award of Contract
09/30/10
10/02/10
Construction
10/19/10
03/01/11
Project Complete
04/28/11
05/18/11
Council Approves Project
Completion
05/17/11
05/17/11
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning Status: Required
Project % Completed:
100%
Total Project Cost:
6,972,488
$ 0.00
$ 0.00
$6,972,488
CONSULTANCY INFORMATION
Name
Nature of Work
BBS
Construction
Mel Green & Associate
Whitin & Assoc.
Hours
Cost
Phase
2,000
1,145,000
Engineer
500
200,000
Design
500
200,000
Status
BUDGET DETAIL
Fund
16-Parks and Recreation Facilities
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
3,411,983
594,000
1,120,000
200,000
200,000
200,000
3,411,983
594,000
1,120,000
200,000
200,000
200,000
39
CIP No. 0553
CIP NO: 0553 STORM DRAIN AND COMPLIANCE ( WITH TMDL)
DESCRIPTION
Rehabilitate and replace deteriorating or undersized Cityowned storm drains and implement structural
recommendations to achieve the total maximum daily loads
(TMDL) as defined by the Los Angeles Regional Water Quality
Control Board.
PROJECT CLIENT
David Gustavson
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: The installation is completed and scheduled to be accepted in city Council meeting on 8/3/2010.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Bids Received
01/20/09
01/20/09
Phase 2 Design Development
10/01/09
11/01/09
Phase 2 Bid Advertising & Opening
11/09/09
12/15/09
Phase 2 Awarding Contract
01/05/10
02/02/10
Phase 2 Construction
04/01/10
07/29/10
Phase 2 Project Completion
08/15/10
08/15/10
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
82%
Total Project Cost:
1,500,000
$ 0.00
$ 0.00
$1,500,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
N/A
Cost
0
Phase
Status
250,000
BUDGET DETAIL
Fund
85-Stormwater Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
301,311
250,000
5,000,000
5,000,000
5,000,000
5,000,000
301,311
250,000
5,000,000
5,000,000
5,000,000
5,000,000
40
CIP No. 0554
CIP NO: 0554 PAVEMENT MASTER PLAN
DESCRIPTION
State requirements for various funding sources, consistent
with Streets and Highways Code Section 2108.1 requires a
Pavement Management System, which provides a
prioritization of streets to be repaired, to be updated every
two years. This requirement will be satisfied by inspecting
50% of streets every year and updating the pavement
management program report annually.
PROJECT CLIENT
Ara Maloyan
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: A kick-off meeting was set for 11/19/10. Notice to Proceed was issued at that meeting.Harris &
Associates began field investigations on 11/22/10. A draft pavement management program report was
submitted by the consultant, Harris & Associates, via email on 12/16/2010. Staff is currently reviewing the
updated report.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Council Approval Date
08/05/08
08/05/08
Notice to Proceed FY08-09
10/31/08
10/31/08
Notice to Proceed FY09-10
11/10/09
11/10/09
FY2009-10 Update
11/10/09
05/14/10
Submit draft PMP report for
review
Submit final PMP report
02/02/10
03/31/10
04/01/10
05/14/10
FY2010-11 Update
11/01/10
11/01/10
FY2011-12 Update
11/01/11
11/01/11
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
99%
50,000
$ 0.00
$ 0.00
$50,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Harris & Assoc.
Cost
0
Phase
Status
50,000
BUDGET DETAIL
Fund
12-State Gas Tax
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
70,535
25,000
25,000
25,000
25,000
25,000
70,535
25,000
25,000
25,000
25,000
25,000
41
CIP No. 0585
CIP NO: 0585 FIRE HEADQUARTERS STATION - MAINT & IMPRV
DESCRIPTION
Fire Headquarters is 25 years old. Renovation and updating
of the facilities are necessary due to the high occupancy and
24-hour/day usage, along with age. Upgrades to the HVAC
system, replacement of the fire alarm system, updating the
floor plan and function in the administrative areas, and a
small increase in 2nd floor square footage to address staffing
changes and gender equality in facilities were completed in
an initial phase in FY 09/10. Continuing
modernization/renovation of living areas, apparatus areas
and training facilities is proposed for FY 11/12.
PROJECT CLIENT
Client Name: Mark Embrey
Client
Fire Department
Department:
Other Depts.
Status:
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Plans & Specifications
05/05/08
12/09/08
Bidding Process
12/10/08
01/27/09
Award of Contract
05/20/09
05/22/09
Construction
07/22/09
05/07/10
Project Complete
06/02/10
06/23/10
Council Approves Project
Completion
06/22/10
06/22/10
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
100%
750,000
$ 0.00
$ 0.00
$750,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
149,810
750,000
0
0
300,000
0
149,810
750,000
0
0
300,000
0
42
CIP No. 0586
CIP NO: 0586 FIRE STATION 2 - MAINT & IMPRV
DESCRIPTION
Fire Station 2 is 29 years old and in need of significant
renovation. In the 1st phase of this project, begun in FY
10/11, the emergency power system will be replaced and
upgraded with a full-power unit. Station electrical circuitry
will require upgrades. Exterior wood siding and trim will be
replaced. The roof will be repaired or replaced as necessary.
Interior renovation work will include ceilings, lighting, paint,
flooring, cabinetry, fixtures, and insulation. Work will begin
in current fiscal year. A future phase in FY 13/14 will address
renovations not covered in current budget.
PROJECT CLIENT
Client Name: Mark Embrey
Client
Fire Department
Department:
Other Depts.
Status: Architect is preparing construction plans and specifications; construction documents are approximately
85% complete.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Conceptual Design
05/31/10
06/27/10
Plans & Specifications
07/09/10
07/29/10
Bidding Process
08/09/10
09/16/10
Award of Contract
09/17/10
09/21/10
Construction
10/05/10
12/15/10
Project Complete
12/16/10
12/22/10
Council Approves Project
12/21/10
12/21/10
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
42%
381,381
$ 0.00
$ 0.00
$381,381
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
381,381
0
0
300,000
0
0
381,381
0
0
300,000
0
0
43
CIP No. 0587
CIP NO: 0587 FIRE STATION 3 - MAINT & IMPRV
DESCRIPTION
The next phase in the renovation of 35 year old Fire Station 3
is scheduled for FY 12/13 and will be a continuation of the
renovation/modernization begun in FY 06/07. Replacement
of original plumbing, tile, fixtures, and sleeping room
cabinetry, as well as renovation of the ground floor and
apparatus areas will be required.
PROJECT CLIENT
Mark Embrey
Client Name:
Client
Department:
Other Depts.
Fire Department
Public Works and Transportation
Status: Project development is recommended by the Fire Dept to be pushed back to FY 2012/13.
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
0%
500,000
Commissioning Status:
Project % Completed:
Total Project Cost:
$ 0.00
$ 0.00
$500,000
CONSULTANCY INFORMATION
Name
Nature of Work
BBS Construction
Contractor
RTK
Architect
Stegeman & Kastner
Project Manager
Hours
Cost
Phase
0
559,500
300
48,350
0
50,000
Status
BUDGET DETAIL
Fund
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
08-Capital Assets
0
0
400,000
0
0
350,000
Project Total
0
0
400,000
0
0
350,000
44
CIP No. 0602
CIP NO: 0602 IRRIGATION UPGRADES
DESCRIPTION
Renovation of antiquated irrigation systems within City parks
and facilities. Recent upgrades have included installing a
wireless control system and weather station and connecting
all controllers to the new radio-controlled unit. Ugrades to 5
City reservoir sites is targeted for FY 10/11.
PROJECT CLIENT
Steve Zoet
Client Name:
Client
Department:
Other Depts.
Community Services
Status: Contract work by American Landscape for Beverly Gardens is in progress, approximately 15% complete.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Plans & Specifications
04/26/10
05/30/10
Bidding Process
05/31/10
07/02/10
Council Awards Contract
08/17/10
08/17/10
Construction
09/06/10
10/29/10
Project Complete
10/30/10
12/08/10
Council Approves Project
Completion
12/07/10
12/07/10
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
65%
717,000
$ 0.00
$ 0.00
$717,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
80-Water Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
265,513
141,750
141,750
141,750
141,750
141,750
265,513
141,750
141,750
141,750
141,750
141,750
45
CIP No. 0629
CIP NO: 0629 STREET LIGHT REPLACEMENT PROJECT
DESCRIPTION
This project calls for the replacement of the conduit and
wiring of the City’s street lighting system in the commercial
areas of the City. The existing 5000-volt series circuit system
will be replaced with a 240-volt multiple circuit system. A
holiday tree lighting system will also be added to select
streets.
PROJECT CLIENT
Ara Maloyan
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: About 50% of the work in done on Wilshire. All other areas (Olympic, Robertson, Olympic, Triangle) are
complete. All major construction is estimated be complete by mid-July (weather pending). Punchlist items and
as-built plans should be completed by late August.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Approval of Design Consultant
Agreement by City Council
Design
06/17/08
06/17/08
06/11/09
11/16/09
Presentation to City Council
07/07/09
07/07/09
Complete design & advertise bid
11/11/09
11/16/09
Notice Inviting Bids
11/12/09
11/12/09
Construction Bid Opening
12/15/09
12/15/09
City Council award
02/02/10
02/02/10
Construction Phase
03/15/10
06/30/11
Complete punchlist & as-builts
07/01/11
08/12/11
Project Complete - City Council
Acceptance
08/23/11
08/23/11
PROJECT INFORMATION
Annual Operating Cost of
$ 0.00
Project:
Annual Maintenance Cost of
$ 0.00
Project:
Total Project Cost:
$12,523,232
Commissioning
Not
Status:
Required
Project % Completed:
77%
Total Project Cost:
12,523,232
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
06-Infrastructure
9,460,081
0
0
0
0
0
12-State Gas Tax
164,432
0
0
0
0
0
9,624,513
0
0
0
0
0
Project Total
46
CIP No. 0701
CIP NO: 0701 IMPROVEMENT OF CITY GATEWAYS
DESCRIPTION
Development and implementation of a master plan to identify
and enhance selected entry locations to the City as distinctive
gateways. The program will involve landscaping, signage, art
installation, lighting, hardscape, architectural treatments and
enhancements.
PROJECT CLIENT
Steve Zoet
Client Name:
Client
Department:
Other Depts.
Community Services
Status: Consultant is completing final construction documents in accordance with the requirements of Public
Works Engineering Division. Project bidding is expected in April 2011.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Conceptual Design
03/23/09
11/03/09
Plans & Specifications
11/09/09
05/16/10
Bidding Process
07/08/10
08/09/10
Award of Contract
08/25/10
08/27/10
Construction
09/27/10
12/28/10
Project Complete
02/16/11
03/02/11
Council Approves Project
Completion
03/02/11
03/02/11
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
71%
Total Project Cost:
1,050,000
$ 0.00
$ 0.00
$1,050,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
06-Infrastructure
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
1,876,860
1,000,000
500,000
500,000
500,000
500,000
1,876,860
1,000,000
500,000
500,000
500,000
500,000
47
CIP No. 0713
CIP NO: 0713 REPAINT CITY BUILDINGS
DESCRIPTION
Ongoing maintenance painting of City buildings. The first
priorities are additional work at the Fire Department
Headquarters, the Library, and the Tennis Center. (Please
refer to the Appendix for a listing of the buildings that are
scheduled to be repainted over the next five years). Parking
garage at 9360 Crescent Drive painting.
PROJECT CLIENT
Fred Simonson
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Contract was executed with South Coast Painting for painting Fire Station Headquarters. Work was
completed in December 2010.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Plans & Specifications
05/31/10
06/20/10
Bidding Process
06/29/10
08/06/10
Construction
08/12/10
09/17/10
Project Complete
10/20/10
10/20/10
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
100%
600,000
$ 0.00
$ 0.00
$600,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
389,109
100,000
100,000
100,000
100,000
0
389,109
100,000
100,000
100,000
100,000
0
48
CIP No. 0785
CIP NO: 0785 PARKING REVENUE CONTROL SYSTEM UPGRADE
DESCRIPTION
Upgrade the Parking Access and Revenue Control Systems
(PARCS) that operate the City-owned parking facilities.
Expansion includes: 455 N Crescent Dr parking facility,
additional Variable Message Signs (VMS); an operations
center for staff to monitor parking equipment at each parking
facility; and overnight security features for the 438 N. Beverly
Dr. parking facility, such as entry/exit roll-up
doors/controllers.
PROJECT CLIENT
Chad Lynn
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Information Technology
Status: Three remaining parking facilities are in the process of equipment conversion. Once all equipment has
been installed and is operating staff will migrate monthly parking to the new operation and begin new program
offerings.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Start Construction/Installation
05/01/08
06/12/09
Facility Upgrade
07/01/10
12/31/10
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
79%
Total Project Cost:
2,850,000
$ 0.00
$ 0.00
$2,850,000
CONSULTANCY INFORMATION
Name
Walker Parking
Nature of Work
Hours
RFP and Installation/Inspection
Cost
0
187,000
Phase
All
Status
In Progress
BUDGET DETAIL
Fund
81-Parking Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
262,796
555,000
0
150,000
150,000
150,000
262,796
555,000
0
150,000
150,000
150,000
49
CIP No. 0786
CIP NO: 0786 PARKING FACILITY UPGRADES
DESCRIPTION
This project will provide the completion of the energy
efficient lighting and ventilation system, installation of water
filtration systems in underground parking facilities, deck
waterproofing, and various structural and other preventative
maintenance and repairs as needed. NOTE: Projects in this
CIP are on hold unless they either reduce expenses on an
ongoing basis or are necessary for health, welfare and safety.
PROJECT CLIENT
Chad Lynn
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status:
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
5%
735,000
$ 0.00
$ 0.00
$735,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
81-Parking Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
14,500
350,000
0
0
0
0
14,500
350,000
0
0
0
0
50
CIP No. 0795
CIP NO: 0795 WATER TREATMENT PLANT
DESCRIPTION
The City plans on automating one of the larger valves within
the treatment plant. In FY 12/13 the reverse osmosis
membranes will need to be replaced, and every five years
thereafter.
PROJECT CLIENT
David Gustavson
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: The reverse osmosis membranes will need to be replaced FY 12/13
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Project Complete
04/15/08
04/15/08
Date Purchased
06/27/08
06/27/08
Prepare Agreement Terms
11/01/11
03/31/12
Purchase
04/02/12
06/30/12
Install
09/03/12
04/01/13
PROJECT INFORMATION
Annual Operating Cost of
$ 0.00
Project:
Annual Maintenance Cost of
$ 0.00
Project:
Total Project Cost:
$18,650,000
Commissioning
Not
Status:
Required
Project % Completed:
0%
Total Project Cost:
18,650,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
80-Water Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
75,571
0
500,000
0
0
0
75,571
0
500,000
0
0
0
51
CIP No. 0796
CIP NO: 0796 RESERVOIR REPLACEMENT AND REPAIR
DESCRIPTION
The City utilizes reservoirs to store potable water. The
projects within this CIP include replacement of steel tanks,
and the seismic retrofit of the associated pump stations.
These steel tanks were originally built in the 1950s and
1960s. In addition, aesthetic enhancements are included.
PROJECT CLIENT
David Gustavson
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Tank 3A is under construction and expected to be completed in July 2011.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Request for Proposal
10/13/08
10/13/08
Notice to Proceed with Design
01/23/09
01/23/09
Bid Opening
01/12/10
01/12/10
Council Awards Contract
02/02/10
02/02/10
Construction Completed
09/07/12
09/07/12
Council Approves Project
09/30/12
09/30/12
PROJECT INFORMATION
Annual Operating Cost of
$ 0.00
Project:
Annual Maintenance Cost of
$ 0.00
Project:
Total Project Cost:
$10,981,551
Commissioning
Not
Status:
Required
Project % Completed:
100%
Total Project Cost:
10,981,551
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Consultant
MWH,
Americas,
Inc.
0
Design of Water Reservoir Tanks, Replacement of On-Site Piping ate Sites 3A, 4B, 5, 6,
and 7, and Seismic Retrofitting of the Associated Five Pump Stations.
Cost
Phase
Status
660,000
788,600
BUDGET DETAIL
Fund
80-Water Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
8,904,512
360,000
250,000
250,000
250,000
250,000
8,904,512
360,000
250,000
250,000
250,000
250,000
52
CIP No. 0823
CIP NO: 0823 MISCELLANEOUS CONSTRUCTION PROJECTS
DESCRIPTION
This project provides ongoing annual funding for various
projects.
PROJECT CLIENT
Chris Theisen
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Contract for A/C unit replacement in Data Center have been executed and work is anticipated in April
2011.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Plans & Specifications
01/04/10
03/10/10
Bidding Process
04/26/10
06/01/10
Award of Contract
07/26/10
07/28/10
Construction
07/29/10
10/03/10
Project Complete
10/27/10
11/03/10
Council Approves Project
11/02/10
11/02/10
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
53%
438,618
$ 0.00
$ 0.00
$438,618
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
183,064
50,000
50,000
50,000
50,000
50,000
183,064
50,000
50,000
50,000
50,000
50,000
53
CIP No. 0833
CIP NO: 0833 INSTALL NEW ROOFING ON CITY BUILDINGS
DESCRIPTION
New roof will be installed on the City Hall complex in FY
11/12. Remaining funds may be directed to roof decking
replacements or to the Police Communications roof pedestal.
PROJECT CLIENT
Fred Simonson
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Roofing of Fire Station Headquarters is complete. Final acceptance was approved on 10/19/10.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Plans & Specifications
02/08/10
04/02/10
Bidding Process
04/08/10
05/18/10
Award of Contract
06/16/10
06/19/10
Construction
07/19/10
09/10/10
Project Complete
10/04/10
10/20/10
Council Approves Project
Completion
10/21/10
10/21/10
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
100%
500,000
$ 0.00
$ 0.00
$500,000
CONSULTANCY INFORMATION
Name
Van Dikj & Associates
Nature of Work
Hours
Roofing Consultant
Cost
0
10,500
Phase
Status
Plans & Specs
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
679,630
100,000
100,000
100,000
100,000
0
679,630
100,000
100,000
100,000
100,000
0
54
CIP No. 0838
CIP NO: 0838 LIBRARY FACILITY MAINTENANCE AND
IMPROVEMENT
DESCRIPTION
The project will provide for capital projects intended to
improve customer service as well as a renovation and
expansion of the children's and lobby areas of the library.
PROJECT CLIENT
Nancy Hunt-Coffey
Client Name:
Client
Department:
Community Services
Community Services, Public Works and
Transportation
Other Depts.
Status: Design services by MDA/Johnson Favaro are proceeding; design development documents were
submitted; construction documents phase is in progress.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Consultant Agreement
07/01/10
08/17/10
Plans & Specifications
08/18/10
10/03/11
Bidder Pre-Qualification Process
05/06/11
08/18/11
Bidding Process
10/04/11
11/09/11
Council Awards Contract
02/07/12
02/07/12
Construction
02/07/12
08/31/12
Project Complete
09/03/12
09/05/12
Council Approves Project
Completion
09/18/12
09/18/12
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning Status: Required
Project % Completed:
34%
Total Project Cost:
4,581,276
$ 0.00
$ 0.00
$4,581,276
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Linda Demmers
Programming
0
12,000
MDA Johnson Favaro
Space Planning and Architecture
0
200,000
Phase
Status
Concept Design
Program Plan Complete
Design & Engineering
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
4,731,191
535,000
0
250,000
0
0
4,731,191
535,000
0
250,000
0
0
55
CIP No. 0856
CIP NO: 0856 TELEPHONE SYSTEM ENHANCEMENTS
DESCRIPTION
This project provides for Phase 2 development and
implementation related to the City's telecommunications
system, including additional infrastructure, hardware,
software and end-user equipment.
PROJECT CLIENT
David Schirmer
Client Name:
Client
Department:
Other Depts.
Information Technology
None
Status: Executed agreement with 3M Library Systems for Vocera Badges and Wireless Communications System.
Implementation is scheduled for Q-4.
Planned additional upgrades to the City's telephone system including future purchase of additional IP telephones
and purchase and implementation of video conferencing utilities.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
07/01/10
03/18/11
Build
09/01/10
05/30/11
Implement Satellite
09/02/10
02/28/11
Implement Mobile Solutions
02/01/11
05/29/11
Test
06/01/11
06/30/11
Accept
06/30/11
06/30/11
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
36%
0
$
0.00
$
0.00
0
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
41-Information Technology
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
728,091
0
0
0
150,000
150,000
728,091
0
0
0
150,000
150,000
56
CIP No. 0859
CIP NO: 0859 RADIO REPLACEMENT
DESCRIPTION
This project provides for the scheduled replacement and
upgrade of radio system infrastructure, mobile radios and
hand-held units in support of citywide radio communications
including public safety, emergency management, and local
government.
PROJECT CLIENT
David Schirmer
Client Name:
Client
Department:
Other Depts.
Status: Continuing support, enhancement and replacement of radio systems as scheduled, including:
- Completed installation of 800 MHz wireless radio network system. Continuing to test system functionality.
- Ordered replacement radios for Police Department based on the replacement schedule.
- Began planning P25 Phase 1 upgrade including research into future radio replacement to ensure P25
compatibility.
- Assisted the Fire Department with planning, documentation and coordination for their FCC narrow-banding
effort scheduled for completion by April 15th.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
10/01/10
12/01/10
Identify Critical Replacement
Needs
Build
10/02/10
11/30/10
12/01/10
12/16/10
Test
12/15/10
12/29/10
Acceptance
12/31/10
12/31/10
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Required
0%
0
$
0.00
$
0.00
0
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
41-Information Technology
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
297,086
150,000
3,250,000
750,000
750,000
750,000
297,086
150,000
3,250,000
750,000
750,000
750,000
57
CIP No. 0862
CIP NO: 0862 ENTERTAINMENT BUSINESS DISTRICT TRAFFIC
MITIGATION
DESCRIPTION
Provides the environmental and traffic mitigation studies
necessary for several anticipated projects in the City's
entertainment business district. The cost of these studies will
be spread between the final projects.
Client Name:
Client
Department:
Other Depts.
PROJECT CLIENT
Susan Healy Keene
Community Development
Status: On hold indefinitely pursuant to City Council direction on March 2, 2010.
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
0%
638,200
$ 0.00
$ 0.00
$638,200
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
387,836
0
0
0
0
0
387,836
0
0
0
0
0
58
CIP No. 0863
CIP NO: 0863 STREET SIGN AND STRIPING
DESCRIPTION
Replaces all parking restriction signs City-wide. Phase 1
includes replacing all single plate signs (apx. 2000 signs).
Phase 2 includes all parking meters signs. Phase 3 includes
all double and triple plate permit parking and street sweeping
signs (apx. 1500 signs). Phase 3 includes all signs on the
permiter of the City (e.g, overnight prohibition signs), block
entrance signs, and miscellaneous signs.
PROJECT CLIENT
Aaron Kunz
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Administrative Services
Status: Request for Proposal Prepared for Phase 1 Installation. Currently conducting surveys and specifications
for Phase 2 installation.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Phase 1
09/01/09
01/02/10
Phase 2
03/01/10
08/30/10
Phase 3
08/01/10
12/31/10
Phase 4
07/01/11
12/31/11
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
11%
Total Project Cost:
1,250,000
$ 0.00
$ 0.00
$1,250,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
06-Infrastructure
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
411,021
20,000
25,000
25,000
350,000
175,000
411,021
20,000
25,000
25,000
350,000
175,000
59
CIP No. 0864
CIP NO: 0864 URBAN DESIGN
DESCRIPTION
Completed Phase I enhancement project for Canon, Beverly,
Rodeo, Brighton, and Dayton. Program included sidewalk
widening, street trees, new street lights, signalized midblock crossings and street furniture. Next steps to included
analysis of art, water feature and expanded street furniture
program.
Client Name:
Client
Department:
Other Depts.
PROJECT CLIENT
David Lightner
Policy and Management
Status: Further phases of this program are pending evaluation of the related Streetscape Demonstration CIP
#402.
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
0%
828,308
$ 0.00
$ 0.00
$828,308
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
12-State Gas Tax
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
217,735
0
0
0
0
0
217,735
0
0
0
0
0
60
CIP No. 0881
CIP NO: 0881 336 FOOTHILL ROAD
DESCRIPTION
This project would create an entertainment business office
campus, which might include a boutique hotel and related
amenities, through a ground lease of this City owned 5.4 acre
site.
Client Name:
Client
Department:
Other Depts.
PROJECT CLIENT
David Lightner
Policy and Management
Status:
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
0%
100,000
$ 0.00
$ 0.00
$100,000
CONSULTANCY INFORMATION
Name
KMA
Nature of Work
Appraisers
Hours
Cost
0
Phase
0
Status
All consultant costs reimbursable
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
99,739
0
0
0
0
0
99,739
0
0
0
0
0
61
CIP No. 0883
CIP NO: 0883 MUNICIPAL AREA NETWORK (MAN)
DESCRIPTION
The Municipal Area Network provides for key security
initiatives to ensure the integrity and safety of citywide data
and communications.
PROJECT CLIENT
David Schirmer
Client Name:
Client
Department:
Other Depts.
Information Technology
Public Works and Transportation
Status: With regard to the MAN/BHUSD Security Camera project, all work including added scope is complete and
the project was accepted by City Council on 11/16/10. There is no longer a need to update the status of this
project as it is completed.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
07/01/10
08/31/10
Build
09/01/10
05/30/11
Identify End of Life
09/02/10
12/31/10
Enhance Redundacy
11/01/10
01/31/11
Expand Network Into New
Facilities
Test
01/01/11
05/29/11
06/01/11
06/29/11
Accept
06/30/11
06/30/11
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
100%
750,000
$ 0.00
$ 0.00
$750,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
41-Information Technology
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
497,872
100,000
100,000
100,000
100,000
100,000
497,872
100,000
100,000
100,000
100,000
100,000
62
CIP No. 0888
CIP NO: 0888 331 FOOTHILL ROAD OFFICE BUILDING
DESCRIPTION
Lease available space in building
PROJECT CLIENT
Brenda Lavender
Client Name:
Client
Department:
Other Depts.
Policy and Management
Public Works and Transportation
Status:
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Construction
09/02/08
05/24/10
10/13/08
12/17/09
Cable TV Studio
10/13/08
09/01/10
Occupancy (move-in)
05/24/10
05/24/10
08/23/10
09/01/10
Project Complete
05/31/10
06/23/10
Council Approves Project
Completion
06/22/10
06/22/10
PROJECT INFORMATION
Annual Operating Cost of
$ 0.00
Project:
Annual Maintenance Cost of
$ 0.00
Project:
Total Project Cost:
$31,120,000
Commissioning Status: Required
Project % Completed:
100%
Total Project Cost:
31,120,000
CONSULTANCY INFORMATION
Name
Steven Ehrlich
Nature of Work
Hours
Architect
Cost
0
Phase
1,686,000
Status
Contract Documents
BUDGET DETAIL
Fund
08-Capital Assets
42-Cable TV
Project Total
10/11 Projected Budget
11/12
6,937,893
12/13
0
13/14
0
14/15
0
15/16
0
0
2,075,277
0
0
0
0
0
9,013,170
0
0
0
0
0
63
CIP No. 0889
CIP NO: 0889 SANTA MONICA BLVD CORRIDOR
DESCRIPTION
Reconstruction of North Santa Monica Boulevard within
Beverly Hills, including replacement/repair of roadway, curb
and gutter, street lights, storm drains and signage. Assumes
maintaining existing number of lanes. Landscaping, transit
amenities and bicycles lanes to be considered during
conceptual design process scheduled for FY 2011/12.
PROJECT CLIENT
Aaron Kunz
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Project pending further direction.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------City Council Direction
05/18/10
07/30/10
Topographical Survey
08/01/10
01/01/11
Design Development
01/01/11
12/31/11
PROJECT INFORMATION
Annual Operating Cost of
$ 0.00
Project:
Annual Maintenance Cost of
$ 0.00
Project:
Total Project Cost:
$11,100,000
Commissioning
Not
Status:
Required
Project % Completed:
0%
Total Project Cost:
11,100,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
11/12
12/13
13/14
14/15
15/16
06-Infrastructure
Fund
10/11 Projected Budget
1,105,650
2,000,000
6,300,000
0
0
0
12-State Gas Tax
0
500,000
0
0
0
0
31-Proposition C Transportation
0
1,500,000
0
0
0
0
33-Metropolitan Transportation Authority (MTA)
Project Total
0
0
800,000
0
0
0
1,105,650
4,000,000
7,100,000
0
0
0
64
CIP No. 0892
CIP NO: 0892 9268 THIRD STREET
DESCRIPTION
This site currently houses City tenant Lakeshore
Entertainment. The Project includes redevelopment of the
site to maximize available office space in the vicinity of the
City's East Campus and the Entertainment Business District.
A 4-5 story building is proposed with 3-4 levels of
subterranean parking. Project is on Hold pending
identification of a pre-lease tenant.
Client Name:
Client
Department:
Other Depts.
PROJECT CLIENT
David Lightner
Policy and Management
Status:
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Annual Operating Cost of
$ 0.00
Project:
Annual Maintenance Cost of
$ 0.00
Project:
Total Project Cost:
$80,000,000
Commissioning Status: Required
Project % Completed:
0%
Total Project Cost:
80,000,000
CONSULTANCY INFORMATION
Name
Nature of Work
Kalban Architecture
Design
Keyser Marston
Development Finance
Stegman & Kastner
Project Mgmt
Hours
Cost
Phase
Status
100
10,000
Concept
Concept sketches complete
40
5,000
Concept
Preliminary analysis pending
100
10,000
Concept
Preliminary concept is scoped
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
200,000
0
0
0
0
0
200,000
0
0
0
0
0
65
CIP No. 0894
CIP NO: 0894 PUBLIC WORKS YARD AND FACILITIES
IMPROVEMENTS
DESCRIPTION
This project provides for improvements to the Public Works
Yard on Foothill Road, including construction of the
warehouse/shops building on an approximate 10,000 square
foot footprint, a compressed natural gas (CNG) dispensing
system, and various retrofits and enhancements to vehicle
shop equipment for CNG vehicle maintenance. There may be
an opportunity for partial grant reimbursement for the CNG
associated costs.
PROJECT CLIENT
Chris Theisen
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
None
Status: Conceptual/schematic design documents were completed with the budget cost estimate. CIP project
funding has been submitted for design services in FY 11-12 and construction in FY 12-13.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Conceptual Design
07/01/09
11/13/10
Plans & Specifications
05/02/11
03/27/12
Bidding Process
04/15/12
05/20/12
Bidder Pre-Qualification Process
05/01/12
07/16/12
Award of Contract
05/21/12
05/23/12
Construction
07/03/12
03/12/13
Project Complete
02/06/13
03/10/13
Council Approves Project
03/11/13
03/11/13
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
20%
Total Project Cost:
7,200,000
$ 0.00
$ 0.00
$7,200,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
963,775
9,900,000
2,000,000
0
0
0
963,775
9,900,000
2,000,000
0
0
0
66
CIP No. 0895
CIP NO: 0895 GPS PARKING ENFORCEMENT UNIT
DESCRIPTION
AutoVu is a mobile camera and positioning software alarm
system which marks parked vehicles and assists with parking
citation issuance. It can also conduct on-street parking turn
over and occupancy surveys. AutoVu GPS enabled devices for
the permit zones in residential areas, and time-zone limits in
commercial areas.
PROJECT CLIENT
Chad Lynn
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Staff has executed the agreement with ACS and installed three (3) new AutoVu units which are now in
service and operating. Upon completion of the acceptance process, staff will begin to change deployment
strategies to fully utilize the scofflaw and time-zone enforcement enhancement features.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Project Complete
05/01/09
07/19/09
Maintenance for Life Cycle of
Equipment
07/01/13
06/30/14
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
100%
280,000
$ 0.00
$ 0.00
$280,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
08-Capital Assets
0
0
0
65,000
0
0
Project Total
0
0
0
65,000
0
0
67
CIP No. 0896
CIP NO: 0896 PUBLIC WORKS ASSET MANAGEMENT SYSTEM
DESCRIPTION
This project provides for additional upgrades, licensing and
training related to the recently upgraded Public Works Work
Order and Asset Management system.
PROJECT CLIENT
Chris Theisen
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Public Works and Transportation
Status: In the process of receiving additional services such as purchase of the Hansen 8 - Dynamic Portal Customer Service module, and advanced implementation activities such as GIS integration and reporting
options.
- Planning purchase of additional licensing.
- Scheduling additional training for necessary staff.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Implementation
07/01/10
06/30/11
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
90%
715,381
$ 0.00
$ 0.00
$715,381
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
41-Information Technology
88,599
26,500
26,500
26,500
26,500
26,500
80-Water Enterprise
27,071
26,500
26,500
26,500
26,500
26,500
81-Parking Enterprise
26,500
26,500
26,500
26,500
26,500
26,500
84-Wastewater Enterprise
45,866
36,500
36,500
36,500
36,500
36,500
85-Stormwater Enterprise
25,980
16,500
16,500
16,500
16,500
16,500
214,016
132,500
132,500
132,500
132,500
132,500
Project Total
68
CIP No. 0897
CIP NO: 0897 455 CRESCENT GARAGE
DESCRIPTION
Construction of a new parking garage to serve business
triangle customers and for use by visitors to the Annenberg
Center for the Performing Arts.
PROJECT CLIENT
Chad Lynn
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Project completion is approximately 65% complete.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Plans & Bidding -Excavation &
Shoring - Phase 2
Plans & Bidding - Garage
Construction - Phase 3
Utility Relocation - Construction Phase 1
Plans & Bidding - Street &
Sitework - Phase 4
Council Awards MATT Contract Phase 2
Construction - Excavation &
Shoring - Phase 2
Council Awards MATT Contract Phase 3
Construction - Garage
Construction - Phase 3
Council Awards MATT Contract Phase 4
Construction - Street & Sitework Phase 4
Project Completion
01/22/09
02/20/10
01/22/09
06/12/10
10/12/09
04/25/10
10/19/09
09/17/10
03/02/10
03/02/10
03/29/10
05/28/10
06/22/10
06/22/10
07/12/10
03/09/11
09/17/10
09/17/10
03/10/11
05/29/11
05/30/11
10/10/11
Council approves Project
Completion
09/06/11
09/06/11
PROJECT INFORMATION
Annual Operating Cost of
$ 0.00
Project:
Annual Maintenance Cost of
$ 0.00
Project:
Total Project Cost:
$17,000,000
Commissioning
Not
Status:
Required
Project % Completed:
90%
Total Project Cost:
17,000,000
CONSULTANCY INFORMATION
Name
Nature of Work
IPD
Hours
Architect
Cost
40
Phase
52,460
Status
40
BUDGET DETAIL
Fund
81-Parking Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
41,141,243
0
0
0
0
0
41,141,243
0
0
0
0
0
69
CIP No. 0898
CIP NO: 0898 9400 SANTA MONICA BLVD DEVELOPMENT
DESCRIPTION
Retail/office development at 9400 South Santa Monica Blvd.
at Canon Drive will house the Chamber of Commerce and the
Conference and Visitors Bureau and retail/office space for
lease.
Client Name:
Client
Department:
Other Depts.
PROJECT CLIENT
David Lightner
Policy and Management
Status: Contract work is proceeding according to the plans and specs, approximately 15% complete.
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Annual Operating Cost of
$ 0.00
Project:
Annual Maintenance Cost of
$ 0.00
Project:
Total Project Cost:
$10,000,000
Commissioning Status: Required
Project % Completed:
0%
Total Project Cost:
10,000,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
Kalban ARchitecture
Concept
0
50,000
Initial feasibility studies
Keyser Marston
Concept
0
25,000
Initial feasibility analysis
S&K Project Mgmt
Concept
0
100,000
Concept development coordination
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
8,326,340
0
0
0
0
0
8,326,340
0
0
0
0
0
70
CIP No. 0901
CIP NO: 0901 COUNCIL CHAMBERS AUDIO VISUAL SYSTEMS
REPLACEMENT
DESCRIPTION
This project provides for replacement of end-of-life audio
visual components, representing a partial replacement of the
existing audio-visual systems located in City Council
chambers.
PROJECT CLIENT
Byron Pope
Client Name:
Client
Department:
Other Depts.
City Clerk
City Clerk
Status: Project created.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Bid
10/01/11
01/01/12
Design
10/01/11
03/31/12
Award Bid
01/01/12
03/31/12
Evaluate bid proposals
01/01/12
03/31/12
Project Management
01/01/12
06/30/12
Installation
04/01/12
06/30/12
Test
04/01/12
06/30/12
Acceptance
06/30/12
06/30/12
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Commissioning Status:
Required
Project % Completed:
0%
Total Project Cost:
250,000
$ 0.00
$ 0.00
$250,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
42-Cable TV
0
250,000
0
0
0
0
Project Total
0
250,000
0
0
0
0
71
CIP No. 0903
CIP NO: 0903 PLAYGROUND EQUIPMENT MAINTENANCE AND
IMPROVEMENTS
DESCRIPTION
Allows for unexpected repairs and small replacements to
existing park playground equipment, on an as-needed basis,
caused by vandalism or wear.
PROJECT CLIENT
Steve Zoet
Client Name:
Client
Department:
Other Depts.
Community Services
Status: No action taken this quarter. Funds are intended to be responsive to vandalism or equipment failure
and to assure that all apparatus remains in good, safe working order. No problems arose requiring the use of
these funds since the last report.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Council Approval Date
07/01/08
07/01/08
Agreement Terms
09/01/08
12/17/08
Installation at La Cienega
12/23/08
01/19/09
Installation at Roxbury
02/09/09
02/23/09
Equip Replace As Needed
07/01/09
06/30/10
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
22%
25,000
$ 0.00
$ 0.00
$25,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
16-Parks and Recreation Facilities
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
25,571
25,000
25,000
25,000
25,000
25,000
25,571
25,000
25,000
25,000
25,000
25,000
72
CIP No. 0911
CIP NO: 0911 SINGLE SPACE CREDIT CARD PARKING METERS
DESCRIPTION
Purchase and installation of single space parking meters that
are capable of accepting real-time credit card transactions in
addition to coin deposits for the purchase of parking in onstreet City parking spaces.
PROJECT CLIENT
Chad Lynn
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Agreement has been reached and equipment has been ordered. Installation is scheduled in three phases
is planned to begin in late July, but may slide due to shipments from overseas.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Phase 2 - Implementation
01/09/08
01/22/09
City Council Approval
09/08/08
09/08/08
Phase 1 - Implementation
(Triangle)
Phase 3 - Implementation
10/08/08
01/28/09
06/09/09
06/09/09
Software Installation
06/01/10
09/01/10
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
96%
Total Project Cost:
1,624,000
$ 0.00
$ 0.00
$1,624,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
81-Parking Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
281,325
0
0
0
350,000
350,000
281,325
0
0
0
350,000
350,000
73
CIP No. 0914
CIP NO: 0914 PARK FACILITIES RENOVATION - ROXBURY PARK
DESCRIPTION
Development of a new Community Center to replace the outdated facility pursuant to the adopted Park Master Plan to
enhance Roxbury Park after assessing the community's
recreational needs.
PROJECT CLIENT
Steve Zoet
Client Name:
Client
Department:
Other Depts.
Community Services
Status: Project architect is proceeding with preparation of construction documents. 90% completed documents
were submitted for staff and peer architect review.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------City Council Approval of Master
Plan
Conceptual / Schematic Design
Services
Design Development Services
05/06/08
05/06/08
07/26/10
09/23/10
10/19/10
12/17/10
Construction Document Services
12/28/10
05/16/11
Bidding Process
06/26/11
08/09/11
City Council Award of Contract
12/05/11
12/05/11
Construction
12/06/11
11/29/12
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Required
37%
150,000
$ 0.00
$ 0.00
$150,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
06-Infrastructure
0
1,500,000
0
0
0
0
08-Capital Assets
0
6,500,000
0
0
0
0
1,000,571
6,650,000
0
0
0
0
1,000,571
14,650,000
0
0
0
0
16-Parks and Recreation Facilities
Project Total
74
CIP No. 0916
CIP NO: 0916 WELL REHAB AND GROUNDWATER DEVELOPMENT
DESCRIPTION
The City has begun investigating new sources of water and
needs to repair and rehabilitate wells to ensure maximum
production of the Hollywood Basin. In the past, these
activities have been completed through existing purchase
orders in the operating budget or utilizing other CIP funds.
The City will begin design for a well at the West Hollywood
location. The second project is contingent on third party
financing to develop shallow groundwater wells.
PROJECT CLIENT
David Gustavson
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status:
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Shallow Groundwater Funds
Received
Design Agreement
07/01/10
07/01/10
07/15/10
09/01/10
Contract out to Bid
12/10/10
12/10/10
Award Contract
02/01/11
02/01/11
Vacate land where wells are
located
Construction
02/01/11
02/11/11
03/01/11
11/01/11
Robertson Blvd Well in West
Hollywood Design and Terms
Wells Monitored
05/10/11
10/03/11
01/10/12
07/01/12
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Required
0%
0
$
0.00
$
0.00
0
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
80-Water Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
3,148,163
600,000
100,000
100,000
100,000
100,000
3,148,163
600,000
100,000
100,000
100,000
100,000
75
CIP No. 0918
CIP NO: 0918 PARCEL 12 & 13 PURCHASE
DESCRIPTION
Purchase of former railroad right of way adjacent to the Civic
Center. Potential uses include public parking, low intensity
retail, workforce housing, park/open space.
Client Name:
Client
Department:
Other Depts.
PROJECT CLIENT
David Lightner
Policy & Management
Status: Efforts are underway to press the State Department of Toxic Substance Control to finalize mitigation
requirements to address the arsenic found in the soil. A final clean-up plan is needed in order to determine a
purchase price.
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
0%
0
$
0.00
$
0.00
0
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
12,025
0
0
0
50,000
0
12,025
0
0
0
50,000
0
76
CIP No. 0919
CIP NO: 0919 PARCEL 13 MEDIAN PURCHASE
DESCRIPTION
Purchase of the median portion of former railroad right of
way in Santa Monica Boulevard at the border with West
Hollywood. Purchase of this portion of the site on an
expedited timeline is being pursued in order to improve with
gateway features.
Client Name:
Client
Department:
Other Depts.
PROJECT CLIENT
David Lightner
Policy and Management
Status: Efforts are underway to press the State Department of Toxic Substance Control to finalize a mitigation
plan for the arsenic identified in the soil. Development of a clean-up plan is necessary in order to determine a
purchase price. Separate purchase of the median piece for gateway purposes is also underway. Resolution of
Necessity was adopted on 3/11/11.
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
0%
0
$
0.00
$
0.00
0
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
162,025
75,000
0
0
50,000
0
162,025
75,000
0
0
50,000
0
77
CIP No. 0920
CIP NO: 0920 CIVIC CENTER WAYFINDING SIGNAGE
DESCRIPTION
Design and construction of wayfinding signage for the Civic
Center campus, including landscaping, and irrigation at the
corner of Rexford & Burton Way for Library identification.
PROJECT CLIENT
Steve Zoet
Client Name:
Client
Department:
Other Depts.
Status: Signage design concepts were presented to the City Council; design development is proceeding on the
wayfinding and monument signs.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Council Approved Project
07/01/10
07/01/10
Council Approves Concept Design
12/07/10
12/07/10
Plans & Specifications
12/07/10
05/09/11
Bidding Process
08/02/11
09/06/11
Council Awards Contract
09/21/11
09/21/11
Construction
09/21/11
01/03/12
Project Complete
01/04/12
02/22/12
Council Approves Project
Completion
02/21/12
02/21/12
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
27%
0
$
0.00
$
0.00
0
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
418,301
0
0
0
0
0
418,301
0
0
0
0
0
78
CIP No. 0921
CIP NO: 0921 LIBRARY RADIO FREQUENCY IDENTIFICATION (RFID)
DESCRIPTION
This project would implement radio frequency id tracking for
library materials and patron cards. The technology will
facilitate self check technology, accelerate the check in
proceess and improve significantly inventorying capabilities.
PROJECT CLIENT
Nancy Hunt-Coffey
Client Name:
Client
Department:
Other Depts.
Community Services
Status: Staff anticipate implementation of the RFIP project at a later time in the fiscal year and in concert with a
planned capital improvement project hoped to commence before the end of the calendar year.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Purchase equipment
07/01/10
10/31/11
Install new equipment
11/01/10
02/01/11
Begin recoding materials
11/01/10
06/30/11
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
0%
350,000
$ 0.00
$ 0.00
$350,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
350,571
0
0
0
0
0
350,571
0
0
0
0
0
79
CIP No. 0922
CIP NO: 0922 REPLACE UPS EQUIPMENT
DESCRIPTION
This project provides for replacement and/or upgrade of
uninterruptible power supply (UPS) systems with more than
three years of service, and facilitates establishment of an
ongoing replacement schedule.
PROJECT CLIENT
Fred Simonson
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status:
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
Finish
11Q3
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Replace Batteries and UPS
Equipment
Design
09/01/10
02/28/11
11/04/10
11/04/10
Contract Execution
11/04/10
01/08/11
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
0%
200,000
$ 0.00
$ 0.00
$200,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
80,571
50,000
30,000
30,000
30,000
30,000
80,571
50,000
30,000
30,000
30,000
30,000
80
CIP No. 0923
CIP NO: 0923 SOLAR PANELS ON CITY FACILITIES
DESCRIPTION
Public-Private partnership to make the City more energy
efficient by placing solar panels on 3 City facilities.
PROJECT CLIENT
Alan Schneider
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Sun Light & Power is proceeding with procurement of materials and started installation.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Request For Proposal
01/04/10
02/26/10
Bidding Process
04/05/10
06/27/10
Development Agreement
06/28/10
08/26/10
Feasibility Study & Report
07/01/10
07/01/10
Council Awards Contract
11/30/10
11/30/10
Construction
01/26/11
05/14/11
Project Complete
09/30/11
09/30/11
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Required
74%
0
$
0.00
$
0.00
0
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
08-Capital Assets
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
2,643,667
0
0
0
0
0
2,643,667
0
0
0
0
0
81
CIP No. 0924
CIP NO: 0924 IT BUILDING INFRASTRUCTURE MAINTENANCE
DESCRIPTION
This project provides for research and analysis of
maintenance and repair needs building infrastructure
associated with the IT Data Center.
PROJECT CLIENT
David Schirmer
Client Name:
Client
Department:
Other Depts.
Information Technology
Status: Met with Public Works to determine path forward for the planned needs assessment.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Design
07/01/10
09/30/10
Needs Analysis
07/02/10
08/15/10
Develop Plan
08/15/10
09/15/10
Prioritze
09/15/10
09/29/10
10/01/10
05/30/11
Build
Implement Priority
10/02/10
05/29/11
Test
06/01/11
06/29/11
Accept
06/30/11
06/30/11
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
0%
0
$
0.00
$
0.00
0
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
08-Capital Assets
0
500,000
0
0
0
0
Project Total
0
500,000
0
0
0
0
82
CIP No. 0925
CIP NO: 0925 ORANGE GROVE MASTER PLAN / RECREATION
FACILITY
DESCRIPTION
The City is interested in surplus Los Angeles DWP Property in
Lower Franklin Canyon for the purpose of providing open
space for residents in the Coldwater and Franklin Canyon
areas.
Client Name:
Client
Department:
Other Depts.
PROJECT CLIENT
Steve Zoet
Community Services
Status: No additional action has been taken on this property since the last reporting period. The City continues
to hold interest in the long term lease or acquisition of the property for expanded open/green-space
opportunities but the Department of Water and Power and City of Los Angeles have not expressed mutual
interest.
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Required
0%
0
$
0.00
$
0.00
0
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
10/11 Projected Budget
16-Parks and Recreation Facilities
Project Total
83
11/12
12/13
13/14
14/15
15/16
27,092
0
500,000
0
0
0
27,092
0
500,000
0
0
0
CIP No. 0926
CIP NO: 0926 LAND ACQUISITION - CHAMBER BUILDING
DESCRIPTION
Purchase of the Chamber of Commerce Building as a foothold
for future public parking development on South Beverly
Drive. Renovation of the first floor of the Chamber Building
will allow for rental revenue generation in the interim.
Client Name:
Client
Department:
Other Depts.
PROJECT CLIENT
David Lightner
Policy and Management
Status:
MILESTONES AND CURRENT PROJECT SCHEDULE
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning Status: Required
Project % Completed:
0%
Total Project Cost:
8,500,000
$ 0.00
$ 0.00
$8,500,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
10/11 Projected Budget
81-Parking Enterprise
Project Total
84
11/12
12/13
13/14
14/15
8,512,025
0
0
0
0
8,512,025
0
0
0
0
CIP No. 0927
CIP NO: 0927 REPLACE BRICK FACADE - WHOLE FOODS BUILDING
DESCRIPTION
The exterior brick finish at 239 N. Crescent Dr. is separating
from the walls. This is a multi-use City building that includes
a parking garage, commercial food retailer, and senior
housing. Emergency repairs were implemented during Fiscal
Year 2009-10, but the brick continues to separate and create
significant safety issues for residents, shoppers, and the
public.
A structural assessment and estimates were completed by
RTK Services in January, 2010, with a replacement of the
brick selected as a preferred option.
PROJECT CLIENT
Client Name: Fred Simonson
Client
Department:
Other Depts.
Status: Architect is preparing construction plans and specs for bidding in April 2011.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Council Approved Project
07/01/10
07/01/10
Plans & Specifications
12/01/10
01/26/11
Bidding Process
01/27/11
03/02/11
Council Awards Contract
03/06/11
03/06/11
Construction
03/06/11
05/18/11
Project Complete
06/23/11
07/06/11
Council Approves Project
Completion
07/06/11
07/06/11
PROJECT INFORMATION
Commissioning Status:
Project % Completed:
Total Project Cost:
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Not
Required
43%
0
$
0.00
$
0.00
0
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
81-Parking Enterprise
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
400,571
0
0
0
0
0
400,571
0
0
0
0
0
85
CIP No. 8502
CIP NO: 8502 VEHICLE REPLACEMENT PROGRAM
DESCRIPTION
Ongoing replacement of fleet vehicles. (Please refer to the
Appendix for a schedule of the vehicles to be replaced.)
PROJECT CLIENT
Chris Theisen
Client Name:
Client
Department:
Other Depts.
Public Works and Transportation
Status: Acquistions takes place throughout the entire fiscal year.
MILESTONES AND CURRENT PROJECT SCHEDULE
Milestones and Tasks
Start
11Q3
Finish
11Q4
12Q1
12Q2
12Q3
12Q4
---- ------------ ------------ ------------ ------------ ------------ -------Budget Approved
07/01/10
07/01/10
Annual Purchases
07/01/10
06/30/11
PROJECT INFORMATION
Annual Operating Cost of
Project:
Annual Maintenance Cost of
Project:
Total Project Cost:
Commissioning
Not
Status:
Required
Project % Completed:
0%
Total Project Cost:
9,600,000
$ 0.00
$ 0.00
$9,600,000
CONSULTANCY INFORMATION
Name
Nature of Work
Hours
Cost
Phase
Status
BUDGET DETAIL
Fund
49-Vehicle Replacement
Project Total
10/11 Projected Budget
11/12
12/13
13/14
14/15
15/16
2,445,080
2,240,000
3,550,000
1,620,000
3,120,000
1,480,000
2,445,080
2,240,000
3,550,000
1,620,000
3,120,000
1,480,000
86
CAPITAL IMPROVEMENT PROJECTS TO BE COMPLETED OR
CLOSED BEFORE FY 11/12
CIP # / Project Name
0333 BUILDING WIRING UPGRADE
10/11 Projected
Budget
$0.00
0483 TENNIS COURTS AND SITE ENHANCEMENTS
0851 CITY HALL MASTER PROJECT
$81,209.00
$574,184.00
0915 PARKING ENFORCEMENT HANDHELD COMPUTERS
$0.00
610
$0.00
POLICE FACILITY MAINTENANCE AND E.O.C.
UPGRADE
Total
$655,393.00
87
88
89
90
CIP 0089: Street Tree Removal and Replacement
(Street Tree Master Plan or “STMP”)
5 Year CIP Schedule
Street Tree Removal and Replacement - 5 Year Schedule
FY 2011/12
Name
S. Wetherly
N. Roxbury
N. Elm
N. Rexford
Olympic
15 streets city wide
City wide
Comments
Phase I STMP-Ash/Elm
Phase I STMP-Ash/Elm
Phase I STMP-Ash/Elm
Phase I STMP-Ash/Elm
Phase II STMP, second phase of three phase plan
Phase III STMP-Canary Island Date Palm replacement, as funding allows
Non-STMP removal/replacement of declining trees as necessary
FY 2012/13
Name
N. Roxbury
N. Elm
N. Rexford
15 streets city wide
City wide
Comments
Phase I STMP-Ash/Elm
Phase I STMP-Ash/Elm
Phase I STMP-Ash/Elm
Phase III STMP-Canary Island Date Palm replacement, as funding allows
Non-STMP removal/replacement of declining trees as necessary
FY 2013/14
Name
N. Roxbury
N. Elm
15 streets city wide
City wide
South Santa Monica Blvd.
FY 2014/15
Name
N. Roxbury
15 streets city wide
City wide
To be determined
Comments
Phase I STMP-Ash/Elm
Phase I STMP-Ash/Elm
Phase III STMP-Canary Island Date Palm replacement, as funding allows
Non-STMP removal/replacement of declining trees as necessary
Phase II STMP – Ficus removal/replacement
Comments
Phase I STMP-Ash/Elm
Phase III STMP-Canary Island Date Palm replacement, as funding allows
Non-STMP removal/replacement of declining trees as necessary
Phase II STMP – Ficus removal/replacement
FY 2015/16
Name
S. Wetherly
N. Roxbury
N. Elm
N. Rexford
Olympic
15 streets city wide
City wide
Comments
Phase I STMP-Ash/Elm
Phase I STMP-Ash/Elm
Phase I STMP-Ash/Elm
Phase I STMP-Ash/Elm
Phase II STMP, second phase of three phase plan
Phase III STMP-Canary Island Date Palm replacement, as funding allows
Non-STMP removal/replacement of declining trees as necessary
CIP 0089: Street Tree Removal and Replacement
(Street Tree Master Plan or “STMP”)
5 Year CIP Schedule
Pending Street Tree Master Plan Phases
S. Santa Monica Ficus (Wilshire to city limit)
La Cienega Ficus
Robertson Ficus
S. Beverly Ficus
City-wide London Plane
CIP 0195: Street and Sidewalk Improvements
5 Year CIP Schedule
CIP 0195: Street and Sidewalk Improvements
5 Year CIP Schedule
CIP 0195: Street and Sidewalk Improvements
5 Year CIP Schedule
CIP 0195: Street and Sidewalk Improvements
5 Year CIP Schedule
CIP 0195: Street and Sidewalk Improvements
5 Year CIP Schedule
CIP 0367: Install Traffic Signals & Intersection Improvements
5 Year CIP Schedule
FISCAL YEAR 2011-12
FISCAL YEAR 2012-13
FISCAL YEAR 2013-14
FISCAL YEAR 2014-15
FISCAL YEAR 2015-16
CIP 0701: Improvements of City Gateways
5 Year CIP Schedule
FY 20011/12
FY 2012/13
FY 2013/14
FY 2014/15
FY 2015/16
CIP 0713: Repaint City Buildings
5 Year CIP Schedule
FISCAL YEAR 2011-12
FISCAL YEAR 2012-13
FISCAL YEAR 2013-14
FISCAL YEAR 2014-15
FISCAL YEAR 2015-16
CIP 8502: Vehicle Replacement Program
5 Year CIP Schedule
CIP 8502: Vehicle Replacement Program
5 Year CIP Schedule
CIP 8502: Vehicle Replacement Program
5 Year CIP Schedule
CIP 8502: Vehicle Replacement Program
5 Year CIP Schedule
CIP 8502: Vehicle Replacement Program
5 Year CIP Schedule
106
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