Common-Fund-FAC

Common-Fund-FAC
April 10, 2015
S. Ricciardi, P. Soler
MICE Common Fund: report on financial years 2013/14 and 2014/15
1
Income and expenditure
The 2013/14 census included 62 members for a total budget of £186k. A total of £138k have been received
in cash and £30k in kind for a total of £168k. The remainder include a £12k contribution from Bulgaria that
remains unpaid (Bulgaria does not have the budget so an in-kind contribution is being negotiated) and a reinvoicing of the Japanese contribution in two instalments of £1.5k for each institution (Osaka and KEK). The
unpaid IIT NSF contribution of £3k was covered by DoE and will continue to be covered by DoE in the future.
The expenditure on the Common Fund in the UK financial year 2013/14 was £94.4k.
The 2014/15 census includes 63 members of the MICE collaboration that are eligible to pay the Common
Fund. The list of collaborators eligible to pay the Common Fund was finalised at the Collaboration Board
meeting which took place on the 28th October 2014 (see appendix A). As of February 2015, £150k of the
total levy of £189k had been invoiced (the Japanese institutes have not been invoiced yet, pending payments of
their 2013/14 levy). The common fund for IIT will now be covered in full as a cash contribution by the DoE.
In-kind contributions totalling £12k from Italy, and £15k from NSF-funded US institutes (Iowa, Mississippi,
New Hampshire and UC Riverside) have been agreed and delivered. Italy has provided HV cards required
for the TOF, KL and EMR and the NSF-funded institutes provided vacuum equipment for the experiment.
Negotiations with Bulgaria for an in-kind contribution for £9k (to add to the outstanding £12k from 2013/14)
continue. The expenditure on the Common Fund in the UK financial year 2014/15 was £61.5k. As the end of
the financial year was 31 March 2015, the income and expenditure figures are preliminary pending transactions
that might still be included in the 2014/15 FY before the books close.
Table 1 contains a summary of the income and expenditure for financial years 2008/09 to 2014/15. The
classes of allowable expenditure against the Common Fund are presented in Appendix B and the budgets set
against each class of expenditure agreed for financial years 2010/11 to 2014/15 are shown in Appendix C.
The project plan for financial years 2014/15 and 2015/16 includes commissioning of the cooling channel prior
to operation of Step IV. The Common Fund agreement (see Appendix B) identifies cryogens as an allowed
expense on the Common Fund. Training of the two focus coils in R9 and training of the two spectrometer
solenoids and the FC2 module in the MICE Hall during the Step IV cooling channel commissioning will
require increased expenditure in liquid helium estimated to be as high as £100k. The fraction of the cost of
the ISIS Operations team to be funded by the Common Fund still needs to be negotiated. Both of these have
already been raised through the MICE Collaboration Board.
Table 1: Summary of income and expenditure for MICE Common Fund for financial years 2008/09 to 2014/15.
MICE Common Fund summary sheet
Income
Expenditure
Financial
ContribuLon (£k)
Levy
year
2014/15
2013/14
2012/13
2011/12
2010/11
2009/10
2008/09
Cash
63 eligible collaborators
Total
62 eligible collaborators
Total
61 eligible collaborators
Total
60 eligible collaborators
Total
60 eligible collaborators
Total
57 eligible collaborators
Total
64 eligible collaborators
Total
Kind
Category
CollecLon
Cash
Kind
Invoiced Received Value
Total
£k
Total
153
36
189
150
99
27
126 Total expenditure (March 2015)
61.5
144
42
186
144
138
30
168 Total expenditure
94.4
156
27
183
153
147
147 Total expenditure
100.68
144
36
180
138
153
21
174 Total expenditure
152.53
147
33
180
150
147
30
177 Total expenditure
196.50
150
21
171
150
138
12
150 Total expenditure
149.27
192
192
159
3
162 Total expenditure
471.80
192
1
2
A
MICE collaborators eligible for the 2014/15 Common Fund levy
3
B
Classes of expenditure allowed against the Common Fund
The list of the items to be covered by the Common Fund provided for in the MICE Common Fund agreement
includes:
1. Utilities and infrastructure services to operate MICE (e.g. power, water, gases and cryogens);
2. Technical/engineering support for repair, maintenance of MICE infrastructure and experiment;
3. MICE Muon Beam operation and maintenance;
4. Office facilities (e.g. desks, pc/internet access, phones, photocopiers etc);
5. Access to RAL services (e.g. purchasing and financial, HSE);
6. Miscellaneous cabling (cable trays, break out panels, etc., ethernet connections, and wireless transmitters) for electronics, DAQ and communication;
7. Data-storage media and facilities for data taking;
8. User support for MICE collaborators and visitors, including local transport, and housing; and
9. (On-site) office supplies, including computing supplies.
The ISIS operation and beam delivery are a contribution from the host laboratory. The cost of electricity,
buildings and their upkeep is a host-laboratory contribution and does not form a call on the Common Fund.
C
Classification of allowed expenditure on the MICE Common Fund
4
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