REGULAR AGENDA GREATER VERNON ADVISORY COMMITTEE MEETING CONSOLIDATED

REGULAR AGENDA GREATER VERNON ADVISORY COMMITTEE MEETING  CONSOLIDATED

GREATER VERNON ADVISORY COMMITTEE MEETING

Thursday, January 28, 2016

9:00 a.m.

REGULAR AGENDA

CONSOLIDATED

This document is a consolidation of the above-noted meeting agenda and includes the addition of the document(s) listed below. Note that documents listed below that have been brought forward at the meeting and form a part of the agenda will be found at the back of this agenda package.

AGENDA ADDITIONS

Agenda Item No.

B.1

B.2

Subject

Staff report dated January 28, 2016 re: 2016 Greater

Vernon Water Operating and Capital Budget

Staff report dated January 28, 2016 re: 2016 Greater

Vernon Parks, Recreation and Culture Budget

REGIONAL DISTRICT OF NORTH OKANAGAN

GREATER VERNON ADVISORY COMMITTEE

SPECIAL MEETING

Thursday, January 28, 2016

9:00 am

AGENDA - AMENDED

A. APPROVAL OF AGENDA - AMENDED

1. Greater Vernon Advisory Committee – January 28, 2016

RECOMMENDATION 1

That the Amended Agenda of the January 28, 2016 Greater Vernon Advisory

Committee special meeting be approved as presented.

NEW BUSINESS B.

1. Greater Vernon Water (GVW) 2016 Budget

Staff report to be circulated prior to meeting

Greater Vernon Water 2016 Operations Budget Presentation

Greater Vernon Water 2016 Capital Works Projects Presentation

RECOMMENDATION 2 Page 1

That it be recommended to the Board of Directors the proposed 2016 Greater Vernon

Water operating and capital budget be approved and included within the Regional

District of North Okanagan's 2016 Financial Plan.

2. Greater Vernon Parks, Recreation and Culture 2016 Budgets

Greater Vernon Parks, Recreation and Culture (060) 2016 Budget Presentation

(Staff report to be circulated prior to meeting)

Staff report dated January 28, 2016 (Multi-Use Facility (Kal Tire Place) (062)

Transfers and Debt Servicing)

Staff report dated January 28, 2016 (Vernon and District Performing Arts Centre

(065) 2016 Budget Proposal)

RECOMMENDATION 3

That it be recommended to the Board of Directors the proposed 2016 Greater Vernon

Parks, Recreation and Culture operating and capital budget be approved and included within the Regional District of North Okanagan's 2016 Financial Plan.

RECOMMENDATION 5 Page 28

That it be recommended to the Board of Directors the proposed 2016 Multi-Use Facility budget be approved in principle and included within the Regional District of North

Okanagan’s 2016 Financial Plan.

Greater Vernon Advisory Committee

Agenda – Regular - Special - 2 - January 28, 2016

RECOMMENDATION 4 Page 30

That it be recommended to the Board of Directors the proposed Community Theatre

(065) 2016 budget be approved in principle and included within the Regional District of North Okanagan's 2016 Financial Plan.

C. ADJOURNMENT

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

January   28,   2016

GVW

 

2016

 

Operations

 

and

 

Maintenance

 

Budget

Overview   of   some  

2015  

Accomplishments  

Directions   and   review   of   2016         

Special   Projects

O&M   Budget

Page 1 of 36

1

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Watershed   Protection

Kalamalka   Lake   Study   – Larratt   Consulting

Completion   of   Kirkland   Hydrometric   station   on  

Coldstream   Creek   – better   data   for   Kal   Intake

Stormwater   Management   project   – identifying   contaminant   sources   – grant   from   OBWB

2016   Special   Projects   (SP):

Vulnerability   Mapping   on   Duteau  ‐ $5,000

Vulnerability   Mapping   on   Coldstream   Creek                       

– apply   for   OBWB   grant  ‐ $30,000

Kal   Lake   Boat   Capacity   Study  ‐ $5,000

Dam

 

Safety

Catwalk   at   Gold   Paradise  

Install   removable   catwalk   over  

King   Edward   Dam   Spillway

Permission   to   decommission   campground   next   to   King  

Edward   Dam   due   to   vandalism   to   facilities

Decommission   campground  ‐ $5,000

Page 2 of 36

2

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Dam

 

Safety

Inundation   and   floodplain   Mapping  

Study   for   Swan  

Lake   Weir  

(OBWB   Grant)

Started   inundation   studies   for   all   GVW   dams   (Goose,  

King   Edward,   Headgates,   Haddo,   Aberdeen,   Grizzly)   – required   studies,   completion   date   is   Dec.

  15,   2016

Goose   Lake   Study   due   to   increased   work  

MFLNRO  ‐ $30,000 scope   from  

Dam

 

Safety

Working   with   MFLNRO   to   develop   hosted   recreation   area/campground   at   Grizzly

Reservoir   to   reduce   vandalism

Protection   of   GVW

Facilities;   fencing,   signage,   blocking   access  ‐ $60,000

Page 3 of 36

3

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Facilities

 

Improvements

Ranch   Well   – fixed   overflow   pipe

Foothills   Reservoir   – painted

Middleton   Reservoir   – hydro   seed   native   mix

Landscaping  ‐ $10,000

Roof   repairs   at   Headgates  

Demolition   of   Noble   Canyon   buildings   &   Dixon   Dam

Demolition   of   abandon   facility   based   on   risk   assessment   completed   by   staff  ‐ $25,000

Hydrants

Hydrant   Spacing   Plan   for  

Area   B,   C   &   Spallumcheen   and   installation   of   8   hydrants   in   Area   B   &   C  

Potential   to   install   more   (fire   protection   budget)  

Two   hydrants   replaced   in   Coldstream   &   Vernon

Infrastructure   renewal  ‐ replace   two   hydrants  ‐ $24,000

Developed   and   endorsed   – Policy   ENG ‐ WTR ‐ 004   GVW  

Fire   Hydrants   on   Private   Property

Education   letters   to   be   sent   out   Feb./March   2016

Purchase   Hydrant   Testing   Equipment

Develop   plan   and   initiate   testing   hydrants

Page 4 of 36

4

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Asset

 

Management

Completed   two   year   project   with   UBCO   developing:

GIS   Risk   Based   Life   Cycle   Asset   Management   Tool   for   water   pipes   (RiLCAMP)

PSAB   Reporting   Tool   based   on   RiLCAMP

2016   – continue   to   develop   Asset   Management   Plan:

Continue   partnership   with   UBCO   – facilities

Develop   5   year   priority   pipe   replacement   plan   with   live   pipe   videoing   of   high   priority   pipes   – $20,000

Sustainable   Infrastructure   Plan   to   develop   sustainable   infrastructure   funding   level   – $20,000  

(received   $10,000   UBM   grant)  

Distribution   Studies

Review   of   GVW   Pressure   Zones

Consolidation   plan   for   PZ525   (Coldstream)

Cunliffe   Reservoir   upgrade/replacement   study

Budget   to   complete  ‐ $5,000

Special   Projects   2016

Pressure   Zone   consolidation  ‐ $20,000

Downtown   Vernon   fire   flow   assessment  ‐

$15,000

Juniper   Road   Engineering   Review  ‐ $15,000

Replacement   of   Surge   Relief   Valve  ‐ $30,000

Page 5 of 36

5

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Other

 

Studies

 Drought   Management   Plan   (DMP)   – went   to   Stage   1   restrictions   using   DMP   guidelines  

Update   the   DMP   to   include   Kal   Lake   and   new   data  ‐

$30,000

Duteau   Creek   WTP   – filtration   peer   review   completed

Pilot   study   to   test   UV   treatment   and   air   scrubbing   in   reservoir   to   support   a   filtration   exclusion   application   for   DCWTP  ‐ $30,000   (apply   for   $10,000   IPGP   grant)

Chlorine   Management   Program  ‐ examine   reducing   chlorine   demand   in   system

Health   and   Safety   – confined   space   assessment   review  ‐ $10,000

Other

 

Special

 

Projects

Statutory   Right   of   Ways   (SROW)   

Fees   to   landowners   to   secure   historic   SROWs   to   project   GVW   rights ‐ $200,000

 Water   sustainability  

Continue   with   public   education  ‐ $3,000

Master   Water   Plan   – consultation   process   with  

Stakeholder   Advisory   Committee   (SAC)

Includes   consultant   updates   to   MWP   based   on   SAC   recommendations   and   potential   public   engagement   process  

‐ $100,000

Page 6 of 36

6

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Presentation Table - 2016 GVW Special Projects (O&M Budget)

Project

Vulnerability Mapping for Duteau

Watershed

Kal Lake Watershed Management

Kalamalka Lake Boat Capacity Study

King Edward Campground Removal

Goose Lake Inundation and

Hydrogeotechnical Study

Grizzly Recreation Site

Middleton Mountain Reservoir

Abandoned Facilities Demolition

Hydrant Replacement

Asset Management - Videoing pipe

Budget

$ 5,000.00

$ 30,000.00

$

$

$ 30,000.00

$ 60,000.00

$ 10,000.00

$ 25,000.00

$ 24,000.00

$ 20,000.00

$ 20,000.00

$

5,000.00

5,000.00

5,000.00

Comments

Applying for OBWB grant but will complete the project regardless of grant, important to respond to referrals from Front Counter BC

Vulnerability mapping for Kal Lake, applying for OBWB grant. If do not receive grant will reassess for 2017 budget.

Study the number of boats that can viably use Kalamalka Lake without impacting GVW intake

Permission granted to remove campground directly beside dam where access leads to high levels of vandalism to GVW facilities

Inundation study underway, MFLNRO requested further work which increased budget

Working in conjunction with MFLNRO to create hosted recreation area / campground to protect GVW facilities

Working with Coldstream to assess landscaping requirements.

Infrastructure renewal. GVW has many abandoned facilities that are a risk. Early in 2016, a risk assessment of the facilities will be completed and a prioritization plan will be developed to identify the timing of which each will be demolished. This budget item will be annual until there are no more facilities to decommission.

Infrastructure renewal - replacement of two hydrants per year. Working on 5 year replacement plan with high priority hydrants already identified. This budget item will be annual.

Live videoing high risk pipes identified by UBCO risk tool to assist in prioritizing pipe replacement and ensure that pipes with usable life are not replaced until required.

Develop an investment plan that uses the UBCO information and MWP - received $10,000 UBCM Grant

Project initiated in 2015, amount is to complete project.

Asset Management - Sustainable

Water System Investment Plan

Cunliffe Reservoir Upgrade or

Replacement

Pressure Zone Consolidation

Water Modeling for Downtown

Vernon

Coldstream Distribution Study -

Juniper Road Engineering Review

Coldstream Distribution Study -

Replacement of Surge Relief Valve

Drought Management Plan Update

Duteau Plant Pilot Study

$ 20,000.00

$ 15,000.00

Further work to complete work scope to eliminate PZs

To model downtown Vernon fire flow to assess capacity for full build out.

$ 15,000.00

Preplan for steep grades, engineering & design required

$ 30,000.00

To correct transient waves occurring in system causing water hammer which is a water main break risk.

$ 30,000.00

Include Kal Lake as system is now so integrated and update of triggers based on new data compiled by Phil Epp

$ 40,000.00 Engineering study to assess option of adding UV and air scrubbing in reservoir to achieve IHA treatment std. Application to Province for

$10,000 planning grant but will complete irrespective of grant approval.

Confined Space Assessment

Statutory Right of Ways

$ 10,000.00

Reviewing confined space, hazard assessments/procedures.

$200,000.00 Fees & Purchase for Easements for Duteau Creek WTP water release and

$ 3,000.00

various pipe alignments on private property

To support workshops on water sustainability.

Water Sustainability - Public

Education

Master Water Plan (Non-Capital) $ 100,000.00

Grant applications: $ 55,000.00

For consultant to do updates to MWP, support SAC committee work and potential public engagement process

$10,000 already approved

Page 7 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Greater

 

Vernon

 

Water

2016

 

Capital

 

Works

 

Projects

Harvey   Lake  ‐ 2011

2015Capital   Works   Program

2014   Capital   Projects   Completed   in   2015

372 ‐ 14 ‐ 15 Duteau WTP   Filtration   – Design:   Peer Review   of   the   Filtration   Pilot   Study

372 ‐ 14 ‐ 17

372 ‐ 14 ‐ 33

Decommission/Demolish   old   buildings   at   Nobel   Canyon

Kal Lk/Coldstream   Creek   Watershed   Management

2015   Capital   Projects

372 ‐ 15 ‐ 01 30   St   – Hwy   6   to   37   Ave   Engineering

372 ‐ 15 ‐ 02

372 ‐ 15 ‐ 03

372 ‐ 15 ‐ 04

372 ‐ 15 ‐ 06

372 ‐ 15 ‐ 07

Highway   #6   Replacement   9159   – 9555   Highway   #6

Claremont   Water   Utility   Acquisition

Venables Way:   Aberdeen   to   Middleton   – Upgrade   water   main

Delayed   due   to   property   acquisitions

Replace   Hypochlorite   Storage   Tank   at   Mission   Hill   WTP

Remove   DND   Reservoir – replace   with   PRV

Delayed   to   consider   alternate   options

$    30,000

$    25,000

$    20,000

$    60,000

$660,000

$700,000

$600,000

$    20,000

$200,000

Page 8 of 36

1

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

2015Capital   Works   Program

2015   Capital   Projects   (Continued)

372 ‐ 15 ‐ 08

372 ‐ 15 ‐ 09

WQ   Loop   between   Amber   Dr.

  and Lakeridge Place

Delayed   to   2016   completion

Radio   Transmitters   for   Meters   in   RDNO   area   and   pilot   in   VER/CLD

372 ‐ 15 ‐ 10

372 ‐ 15 ‐ 11

372 ‐ 15 ‐ 12

372 ‐ 15 ‐ 13

372 ‐ 15 ‐ 14

372 ‐ 15 ‐ 15

372 ‐ 15 ‐ 16

372 ‐ 15 ‐ 17

Vehicle   Replacement

Domestic and   ICI   Meter   Replacement   Pilot

Lake   level   equipment   for   Aberdeen   & Grizzly

Raising   Kal Lake   Intake   by   3   m.

  – Spring   2016   completion

Dallas   Road   – Delayed   for   potential   partnership with   City   projects

Replace   transformer   – Kal Lake   Pump   Station   – Spring   2016   completion

Design   of   Mission   Hill   WTP   offices/lunchroom

Tassie Drive   from   Cactus   Dr.

  to   McClunie Road

$    80,000

$100,000

$    15,000

$250,000

$    43,000

$200,000

$150,000

$210,000

$    20,000

$100,000

2015Capital   Works   Program

2015   Capital   Projects   (Continued)

372 ‐ 15 ‐ 18 Pottery   Rd/Polson   Dr.

  – Spring   2016   completion

372 ‐ 15 ‐ 19

372 ‐ 15 ‐ 20

372 ‐ 15 ‐ 21

372 ‐ 15 ‐ 22

372 ‐ 15 ‐ 23

372 ‐ 15 ‐ 24

372 ‐ 15 ‐ 25

372 ‐ 15 ‐ 26

Aberdeen   Low   Level   Outlet   – Summer   2016   completion

37 th Ave   Rail   Crossing

Replace   utility   station   PLC/Wyse SCADA

25 th

Avenue from   17 th

Street   to   15 th

Street

UVT   Analyzer Duteau

Pleasant Valley   Road   – 41 st

Ave   to   36 th

Ave

32 nd

Ave   – 27 th

Street   to   29 summer   2016   completion th

Street   – Delayed   due   to   high   tender   prices,  

30   Ave   – BX   Creek   Crossing

$125,000

$400,000

$    70,000

$    90,000

$325,000

$    43,000

$490,000

$140,000

$130,000

Total   2015   Capital   Budget   =   $5,571,000.

Page 9 of 36

2

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

2016

 

Capital

 

Works

 

Projects

 

that

 

received

 

early

 

budget

 

approval

2016   Capital   Projects

372 ‐ 15 ‐ 13 Kalamalka Lake   Intake   extension (increased   budget   from   2015)

372 ‐ 16 ‐ 04

372 ‐ 16 ‐ 05

372 ‐ 16 ‐ 07

Pleasant Valley   Road,   32 nd

Avenue   to   35 th

Avenue   pipe   replacement

30 th

Street   – Highway   6   to   30 th

Avenue   pipe   improvements

29 th

Avenue – 29 th

Street   to   30 th

Street   pipe   improvements

372 ‐ 16 ‐ 11

372 ‐ 16 ‐ 14

South   Vernon   Irrigation   District  ‐ East

Ranch   Well   Control   improvements

$185,000

$370,000

$   75,000

$110,000

$180,000

$115,000

Total   2016   Early   Approved   =   $1,035,000

Project   Number   372 ‐ 14 ‐ 11

Existing   project   requesting   additional   budget

PZ431   SW   Vernon   – 1.4

  ML   Reservoir

Page 10 of 36

Additional   Budget  

$275,000

3

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Project   Number   372 ‐ 15 ‐ 07

Existing   project   requesting   additional   budget

Remove   DND   reservoir   – replace   with   PRV

Additional   Budget  

$200,000

Project   Number   372 ‐ 15 ‐ 15

Existing   project   requesting   additional   budget

Replace   transformer   – Kal Lake   Pump   Station

Page 11 of 36

Additional   Budget  

$20,000

4

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Project   Number   372 ‐ 15 ‐ 15

2016   Capital   Project   Contingency

Budget   $350,000

Project   Number   372 ‐ 15 ‐ 06

Replace   Hypochlorite   Storage   Tank   #2   at   Mission  

Hill   WTP

Page 12 of 36

Estimate   $20,000

5

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Project   Number   372 ‐ 15 ‐ 09

Radio   Transmitters   – continue   with   program

Estimate   $900,000

Project   Number   372 ‐ 15 ‐ 11

Domestic   and   ICI   Meter   Replacements

Page 13 of 36

Estimate   $335,000

6

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Project   Number   372 ‐ 16 ‐ 02

Replace   vehicle   #15   – 1989   Chev   pick ‐ up   4x4

Estimate   $50,000

Project   Number   372 ‐ 16 ‐ 03

DOC  ‐ Kal Lake   Road   Giles   Dr to   Howe   Dr pipe   replacement

Page 14 of 36

Estimate   $800,000

7

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Project   Number   372 ‐ 16 ‐ 06

VER   – 28 th

Avenue   – 29 th

St   to   30 th

St

Project   Number   372 ‐ 16 ‐ 08

VER   – 41   Avenue   Railway   Crossing

Estimate   $165,000

Page 15 of 36

Estimate   $55,000

8

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Project   Number   372 ‐ 16 ‐ 09

VER   – Hwy   97   &   25 th

Avenue   at   Polson   Park

Project   Number   372 ‐ 16 ‐ 10

OK1   pump   station   improvements

Estimate   $50,000

Page 16 of 36

Estimate   $35,000

9

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Project   Number   372 ‐ 16 ‐ 12

New   PRV   at   Silver   Star   Road   and   L&A   Road

Estimate   $40,000

Project   Number   372 ‐ 16 ‐ 13

SCADA   at   Mt.

  Ida   PRV

Page 17 of 36

Estimate   $20,000

10

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Project   Number   372 ‐ 16 ‐ 15

Mission   Hill   WTP   – Office/lunchroom   Phase   2  ‐

Construction

Estimate   $185,000

Project   Number   372 ‐ 16 ‐ 16

Highway   #6   Water   main   from   Ricardo   east   to   King  

Edward   FSR

Page 18 of 36

Estimate   $500,000

11

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Project   Number   372 ‐ 16 ‐ 17

Rimer Road:   Clover   Road   – L&A   Road

Estimate   $165,000

Greater

 

Vernon

 

Water

2016

 

Capital

 

Works

 

Projects

Page 19 of 36

Harvey   Lake  ‐ 2011

12

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

Greater Vernon

Parks, Recreation and Culture

2016 Budget presentation

Operating Budget Highlights

Increase in revenues from the Greater Vernon Athletics Park

Major Operating Expense Changes

Sub-regional parks operating and maintenance agreement

Greater Vernon Athletics Park operation and maintenance

Utilities – service provider rate increase

Increase to NOPNAT grant to increase capacity

Camp Hurlburt – Access and Safety Upgrades

Page 20 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

Capital Budget Highlights

Rating

1

2016 Proposed Capital

Museum Roof

5

5

1

3

5

7

1

1

1

1

Marshall Fields (court resurfacing)

Boys and Girls Club

Kal Beach (concession renovation)

Greater Vernon Cultural Plan

CN Rail Trail – Trail Design

GV Athletics Park (additional lighting)

Swan Lake (fencing/gates) Crane Rd.

Camp Hurlburt - Access & Safety Upgrades

Marshall Fields (potable water connect)

Paddlewheel Park (additional sand)

TOTAL

Amount Funding Source

$220,000 Operating Reserves $20,000

General Revenue $100,000

Grant $100,000

$50,000

$55,000

Operating Reserves $30,000

General Revenue $20,000

Operating Reserves $19,000

General Revenue $16,000

Grant $20,000

$75,000 General Revenue

$55,000 Operating Reserves $30,000

General Revenue $25,000

$35,000 General Revenue

$90,000 General Revenue

$30,000 General Revenue

See Options

$30,000 General Revenue

$30,000 General Revenue

$670,000 [GR Portion $451,000]

Capital Budget Highlights

- Surface Crack Repair, Center Strap Repair

- Acrylic Re-surfacing, Color Filler Coat, Finish Coat

- Line Painting

TOTAL $50K

[$30K carried forward from 2015]

Page 21 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

Capital Budget Highlights

- Outdoor (strapping and siding)

- Electrical (lighting and panel upgrades)

- Flooring, Ceiling, Cabinetry

(Wash-down Walls)

- Permits, Professional Fees

TOTAL $75K

Capital Budget Highlights

Additional Track Lighting

- 6m Poles / Luminaires (x 9)

(conduit and materials)

- Civil Work (trenching, precast conc.)

- Professional Fees

TOTAL $90K

Page 22 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

Capital Budget Highlights

SSwan Lake (Crane Rd.)

- Gates (2), Signage

- Low-Fencing

TOTAL $30K

Capital Budget Highlights

Access and Safety Upgrades

(Option 1)

Capital $45K

- Danger Tree Assessment

- Signage (Dock and Entrance)

- Fencing (safety building footprint

- Operation (April 1- October 31) $5K

- Security Patrols

Page 23 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

Capital Budget Highlights

(Option 2)

Capital $220K

- Danger Tree Assessment

- Signage/ Fencing / Entrance Gate

- Entrance Upgrades (min. safety req.)

- Import Fill / Ret. Wall / No-post/

Operation (April 1- October 31) $20K

- Security Patrols

- Litter Control and Removal

- Washrooms (portable)

Capital Budget Highlights

(Option 3)

Capital $245K

- Danger Tree Assessment

- Signage /Fencing / Entrance Gate

- Entrance Upgrades (upgraded road)

Operation (April 1- October 31) $20K

- Security Patrols

- Litter Control and Removal

- Washrooms (portable)

Page 24 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

Capital Budget Highlights

Potable Water Connection

- Above Ground Kiosk

- PRV / Backflow Preventer

TOTAL

$30K

Capital Budget Highlights

Additional Sand

- Import Sand (material costs)

- Trucking / Placement

TOTAL $30K

Page 25 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

Capital Budget Highlights

- Museum transition and agreement template

$15K

- Integrated cultural event calendar product

$10K

- Building assessments [4 X $7,500 =

$30K

]

- Vernon Community Arts Centre

- Okanagan Boys and Girls Club

- Greater Vernon Museum and Archives

- Okanagan Science Centre

TOTAL -

$55K

[$30K carried forward from 2015]

Capital Budget Highlights

- Flooring (basement and upper level), doors and windows $20K

- Entrance upgrade ($20K contribution from

Boys and Girls Club through Provincial grant) $35K

TOTAL -

$55K

[$19K carried forward from

2015; $20K grant]

Page 26 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

Capital Budget Highlights

-

Roof replacement

- Mechanical upgrades

- Shelving

TOTAL $220K

[$20K carried forward from 2015; $100K grant]

Capital Budget Highlights

Page 27 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

REG I ONAL D I STR I CT o f

NORTH OKANAGAN

REPORT

File No .

: 5801 .

04 .

062

TO :

FRO M:

M EET IN G DATE :

S U B J ECT :

Greater Vernon Advisory Committee

Parks , Recreation and Culture

January 28, 2016

062 Multi-Use Facility (Kai Tire Place) Transfers and Debt Servicing

RE COMM E NDATION:

That the proposed 2016 Multi Use Facility budget be approved in principle and recommended to the

Board of Directors for approval within the Regional District of North Okanagan ' s 2016 financial plan .

GE N E RAL OV E RALL B UD GE T S UMMARY:

There is a reduction in the 2016 tax requisition of approximately $25 , 000 (or 3 .

1%) as a resu l t of an operating surplus that was generated in 2014 following the refinancing of the largest of 4 debt issues by the Municipal Finance Authority. With 5 years remaining on the l arge debt issue ($14,250,000 borrowed) and 7 to 8 years remain i ng on the 3 other debt issues ($500,000 borrowed) , the surp l us of approximately $120,000 is proposed to be allocated evenly over the next 5 years to offset the tax requisition requirements .

The table below provides a comparison of the level of debt and reserves with the 062 service over 4 years . The figures for 2013 and 2014 are actual year-end amounts .

Long Term Debt

Operating Reserve

2016

$4 , 208 , 000

$103 , 000

2015

$5, 130,000

$121 , 000

2014

$6,012,000

$119,000

2013

$6,856 , 000

$2 , 251 , 000

Attachment A Proposed 2016 Budget for Multi Use Facility (062)

Reviewed & E ndorsed by : s ~

..----

---............

Genera l Manage, Finance

Page 28 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

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GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

REGIONAL DISTRICT of

NORTH OKANAGAN

PO

File No.: 5801

TO:

FROM:

MEETING DATE:

SUBJECT:

Greater Vernon Advisory Committee

Parks, Recreation and Culture

January 28, 2016

Vernon

&

District Performing Arts Centre (065) - 2016 Budget Proposal

RECOMMENDATION:

That the proposed Community Theatre (065) 2016 budget be approved in principle and recommended to the Board of Directors for inclusion within the Regional District of North Okanagan's 2016 financial plan.

BUDGET SUMMARY:

Major Operating Revenue Changes

The 2016 proposed budget recommends a reduction in the tax requisition of $100,000 (or 7.8%), from

$1,286,084 to $1,186,084. In 2015 the tax requisition increase was held at 0%.

Major Operating Expense Changes

The most notable change in the operating expenses is the increase in the building maintenance budget.

This increase is due to increases in the cost of the snow removal contract held by the City of Vernon, and the addition of $5,000 for an update of the preventative maintenance and replacement schedule, as well as $5,000 for an assessment of the hand lines.

The Regional District renewed their agreement with the Vernon and District Performing Arts Centre

Society for another five-year term in 2015, although this has not had any significant budgetary impacts to this service. The most notable change to the agreement was an increase in the grant related to increased staff hours, and a new part-time concession/volunteer coordinator position. The increase related to the new position decreases throughout the term of the agreement, with the expectation that the additional support and bar expansion will be able to increase bar/concession revenues for the

Society, offsetting the new wage expense.

As outlined in the agreement, the funding provided to the Society is as follows:

2015 - $262, 767 annual operating grant + $15,000 Presenting Grant

2016 - $273, 735 annual operating grant + $15,000 Presenting Grant

2017 - $273, 735 annual operating grant + $15,000 Presenting Grant

2018 - $273, 735 annual operating grant + $15,000 Presenting Grant

2019 - $275,949 annual operating grant+ $15,000 Presenting Grant

The figures above include the $35,000 endowment guarantee funding, a 1.5% increase on the base operating grant, and an overall increase of 15.5% over the five year term.

Page 30 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

R e po rt t o :

From :

Subject:

G r e a te r V e rnon Advisory Committ ee

Parks , Recreat i on and Cultur e

P e rforming Arts Centre (065) 2016 Budget Proposal

D a t e: J a nuary 28, 2 01 6

P age 2 of 2

F il e No .

: F : \5801

2 0 16 Proposed Cap i ta l

Front counter extension

Lighting controls and lights -

Staqe set hand line replacement replacement

Travelers and Leqs replacement

$100 , 000 (carry forward from 2015)

$130,000

$9,000

$25,000

To t a l $ 2 64,000

The 2016 proposed capital budget is $264,000 . This includes $100 , 000 carried forward from 2015 for the front counter project. The $164 , 000 in new projects is being funded from general revenue.

With the reduction in the annual contribution to the reserve , there is sufficient budget to fund the proposed capital projects and reduce the tax requisition .

The table below provides a comparison of the level of debt and reserves within the 065 service over the past 4 years . The figures for 2013 and 2014 are actual year end amounts . The 2015 reserve figure is an estimate prior to year-end . The 2016 reserve figure is based on the 2016 proposed budget. The long term debt obligations will be complete in 2021 , and will see a significant drop i n debt payments after 2020 . The largest of 4 debt issues matures December 1, 2020 .

Long Term Debt

Operating Reserve

2 01 6

$2,661 , 000

$1 , 925,000

2 01 5

$3,221 , 000

$1,830,000

2 01 4

$3,756 , 000

$1,529,560

2 01 3

$4,268,000

$1 , 384,000

AT TA C HM E N TS :

Attachment A Proposed 2016 Budget for Community Theatre (065)

S ubmitt e d b y:

Re vi e w e d

&

E ndor sed b y:

Genera l Manager , Finance

Page 31 of 36

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

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GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

1/26/2016

ATTACHMENT "A"

2016

 

Community

 

Theatre

 

Budget

Vernon   &   District   Performing   Arts   Centre

Operating   Budget   Highlights

Major

 

Operating

 

Revenue

 

Changes

Some   additional   revenue   generation   expected   from   the   new   bar  

(although   this   will   go   directly   to   the   Society’s   operating   costs)

Tax   requisition   reduced   $100,000   (or   7.8%)

Major

 

Operating

 

Expense

 

Changes

Transfer   to   reserve   reduced   $161,000   ($224k   to   $63k),   with   offset   to   capital   and   reduction   in   tax   req.

Page 33 of 36

1

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

1/26/2016

ATTACHMENT "A"

Capital   Budget   Highlights

2016 Proposed Capital

Lighting controls and lights

Front counter extension

Stage set hand line

Travelers and legs

$130,000

(general revenue)

$100,000

(carry forward from 2015)

$9,000

(general revenue)

$25,000 (general revenue)

Total $264,000

Capital   Budget   Highlights

Lighting   controls   &   lights  

The   lights   proposed   for   replacement   are   Fresnel   strand   lights,   which   are   strung   along   the   batten   and   used   for   spot   lighting   during   performances.

The   controls   are   the   brains   of   the   lights,   and   are   now   outdated   for   new   technology.

Page 34 of 36

2

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

1/26/2016

ATTACHMENT "A"

Capital   Budget   Highlights

Stage

 

set

 

hand

 

line

Hand   lines   are   part   of   the   theatrical   rigging   system   used   for   the   movement   of   the   batten,   which   may   hold   lights,   scenery   or   equipment.

  The   hand   lines   are   pulled   in   order   to   “fly   in”   or   “fly   out”   items   from   the   stage.

Capital   Budget   Highlights

Stage

 

set

 

hand

 

line

These   lines   are   original   to   the   building,   with   their   estimated   life   being   ten   years.

   They   have   lasted   five   years   past   their   expected   life,   however   are   now   wearing   and   ready   to   be   replaced.

Page 35 of 36

3

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.2

1/26/2016

ATTACHMENT "A"

Capital   Budget   Highlights

Curtains:

 

travelers

 

and

 

legs

The   leg   curtain   is   a   curtain   used   to   define   the   side   limit   of   the   stage   and   to   mask   or   hide   actors,   lights,   and   unused   scenery   in   the   off   stage   area   (wings).

 

The   travelers   are   those   curtains   that   are   on   a   track,   which   can   be   opened   or   closed   to   reveal   or   mask   a   portion   of   the   stage.

Page 36 of 36

4

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

REGIONAL DISTRICT of

NORTH OKANAGAN

REPORT

File No.: 1700

TO:

Greater Vernon Advisory Committee

FROM:

MEETING DATE:

General Manager, Finance

January 28, 2016

SUBJECT

:

2016 Greater Vernon Water Operating & Capital Budget

RECOMMENDATION:

That the proposed 2016 Greater Vernon Water operating and capital budget be approved in principle and recommended to the Board of Directors for approval within the Regional District of North

Okanagan’s 2016 Financial Plan, and further;

That a bylaw amendment be prepared for the Board of Director’s consideration to include the proposed 2% water rate increase.

SUMMARY:

The overall GVW operating budget is $15,417,773 (2015 - $14,709,639). The overall capital budget is

$9,329,000 (2015 - $8,321,000).

Attachment ‘A’ summarizes the proposed Greater Vernon Water Utility 2016 Budget.

The proposed budget includes an overall 2% rate increase to customers. As recommended to the

Board of Directors at the last GVAC meeting, a rate restructure will also be implemented that includes:

a reduction in the infrastructure base fee from $101.80 to $95.00 per quarter

the introduction of a meter replacement fee dependent upon meter size ($7 per quarter for most customers)

an average increase in the consumption fee of approximately 3%

the elimination of the minimum measuring element fee on ICI customers

a reduction of consumption rate tiers from 5 to 3 for residential customers

a reduction of excess consumption rate tiers from 5 to 3 for agricultural customers

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

The residential metered consumption tiers are proposed to be the following. The consumption tiers are based on quarterly water consumption. The ‘2016 Proposal’ column includes the rates proposed within the overall 2% overall rate increase.

2016 Proposal 2015 Current

Tier 1: 0 to 40 m3 - $0.78/m3

(50% of Tier 2)

Tier 2: Over 40 to 80 m3 - $1.58/m3

Tier A: 0 to 10 m3 - $0.51/m3

Tier B: Over 10 to 20 m3 - $1.07/m3

Tier C: Over 20 to 40 m3 - $1.22/m3 Tier 3: Over 80 m3 - $2.37

(150% of Tier 2)

Tier D: Over 40 to 80 m3 - $1.53

Tier E: Over 80 m3 - $2.19

The agricultural over consumption tiers are proposed to be the following:

2016 Proposal 2015 Current

Tier A: 0 to 20% over allocation Tier A: 0 to 10% over allocation

$0.395/m3; (25% of ICI rate) $0.30/m3

Tier B: Over 20 to 50% over allocation

$0.79/m3 (50% of ICI rate)

Tier C: More than 50% over allocation

$1.58/m3 (100% of ICI rate)

Tier B: Over 10 to 30% over allocation

$0.60/m3

Tier C: Over 30 to 50% over allocation

$1.22/m3

Tier D: Over 50 to 90% over allocation

$1.53/m3

Tier E: More than 90% over allocation

$2.19/m3

The 2% rate increase provides additional funds for the capital program, both current and future. The current revenue funding of the 2016 capital program is increasing by $249,000, from $4,771,000 in 2015 to $5,020,000 in 2016.

The rate increase also provides additional funds for future capital projects through a $287,000 increase in transfers to reserves, from $368,000 in 2015 to $655,000 in 2016.

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Operating Budget Highlights

The major operating changes included the following:

GVW Function

Special Projects

2016

$ 864,000

Distribution

GVW Administration

Supply

Treatment

General Operations & Programs

Debt Payment

Transfer to Reserves

5,539,100

1,986,151

458,750

2,378,500

680,400

2,855,872

655,000

2015

$ 681,000

5,336,700

1,959,865

378,600

2,520,600

571,800

2,893,074

368,000

$ Increase/

(Decrease)

$ 183,000

202,400

26,286

80,150

(142,100)

108,600

(37,202)

287,000

% Increase/

(Decrease)

26.9%

3.8%

1.3%

21.2%

(5.6%)

19.0%

(1.3%)

80.0%

Total $15,417,773 $14,709,639 $708,134 4.8%

Water system distribution costs have increased by $202,000. Much of the work is contracted to our partner municipalities of Vernon and Coldstream for repair and maintenance of the distribution lines within their respective communities.

The largest decrease ($142,000) within the 2016 GVW operating budget is a related to water treatment, of which $100,000 is related to water treatment chemicals.

The annual principal and interest payments on debt have decreased by $37,000 as a result of debt refinancing by the Municipal Finance Authority.

Capital Budget Highlights

The total 2016 GVW capital budget is $9,329,000.

Capital funding is provided by $5,020,000 from current revenue, $4,179,000 from the operating reserve related to incomplete 2015 projects, $100,000 from the Water DCC Reserve and $30,000 from a developer contribution.

Each project has been itemized separately in the capital budget presentation.

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

Reserves and Outstanding Debt Highlights

The table below provides a comparison of the level of debt and reserves within GVW over 4 years. The figures for 2013 and 2014 are actual year-end amounts. The 2015 and 2016 figures are based on the

2015 budget and proposed 2016 budget.

Long Term Debt

Operating Reserve

2016

$23,909,000

11,000,000

2015

$ 25,552,000

15,000,000

2014

$ 26,415,000

10,001,000

2013

$ 27,925,000

8,749,000

Statutory Reserves

DCC Reserve

8,000,000

266,000

7,220,000

360,000

7,096,000

299,000

6,983,000

693,000

The operating reserve figure of $11,000,000 for 2016 represents the estimate of the unallocated balance of the reserve. Each year incomplete capital projects are carried forward to the next year.

Incomplete projects funded from current revenue has their project funding drop to the operating reserve at year-end, which is then reallocated in the subsequent year’s budget.

The estimated $15,000,000 balance within the operating reserve at the end of 2015 includes $4,179,000 in funding being carried over to 2016 for incomplete projects.

The final Water DCC Reserve balance for 2016 is completely dependent upon DCC’s collected during the year.

Water Rate Increase

The proposed budget includes a 2% rate increase.

The GVW’s long term capital program requires significant investment for infrastructure renewal to replace aging infrastructure, to expand the system to provide additional capacity and to improve water quality in meeting regulatory standards. While the review of the Water Master Plan continues, it is known that there are significant investments required in the water system. Thus, a modest inflationary rate increase of 2% is proposed.

This would follow the 2% water rate increase in 2015.

ATTACHMENTS:

Attachment A – Proposed 2016 Budget for Greater Vernon Water (372)

Respectfully submitted,

Stephen Banmen

General Manager, Finance

GREATER VERNON ADVISORY COMMITTEE - AMENDED AGENDA

January 28, 2016 - Additional Item B.1

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