Adobe Connect Record and Playback Guide

Adobe Connect Record and Playback Guide
CONFERENC
CING & CO
OLLABOR
RATION
ADOBE CONNECT
USER GUIDE
A
Adobe
e Connec
ct
Re
ecord and
d Playba
ack with Reserva
R
tionless--Plus Au
udio Confferencing
g
An A
Adobe® Co
onnect™ ho
ost using in
ntegrated Reservation
R
nless-Plus audio confferencing
can record a meeting
m
or training session. Whe
en played b
back, the rrecording sshows
he attendee
es saw and
d heard. Yo
ou can starrt and stop
p recording at
exacctly what th
any time, so yo
ou decide what
w
conte
ent to recorrd. A host ccan create a referencce
hive of mee
etings and make the recordings
r
available tto attendee
es.
arch
art Recorrding
Sta
®
1.
JJoin the Reserrvationless Pllus audio con
nference beforre you start. C
Click Audio fro
om the file dro
opdowns at the
e top
le
eft of the leade
er view and se
elect Start Me
eeting Audio....
2.
E
Ensure that Us
sing Phone an
nd Start broadc
casting telephony audio are
e selected and hit Start
3.
E
Enter your pho
one number an
nd click Join, or dial into the
e audio conferrence manuallyy.
ADOBE CONNECT
CONFERENCING & COLLABORATION
4.
From the menu bar, select Meeting and then Record Meeting.
5.
In the Record Meeting dialog box, enter a name and summary for the meeting recording.
6.
A recording icon (red circle) appears in the menu bar to indicate that the meeting is being recorded.
If a problem occurs during the recording, an error message appears in the upper right corner of the window. You
can try to reconnect to the conference audio, record the meeting without audio, or stop recording the meeting.
| 2
ADOBE CONNECT
CONFERENCING & COLLABORATION
Pause Recording
Place the pointer over the red circle in the menu bar, and click the link to stop from the pop-up menu.
Or select Meeting and then Pause Meeting to remove the check mark from the menu bar. The meeting recording is
saved and is available for playback at any time.
To resume a recording, select Resume Recording from the Meeting dropdown or select Resume Recording from the
pop-up menu after clicking the red recording icon.
| 3
ADOBE CONNECT
CONFERENCING & COLLABORATION
Stop Recording
Place the pointer over the red circle in the menu bar, and click the link to stop from the pop-up menu.
Or select Meeting and then Record Meeting to remove the check mark from the menu bar. The meeting recording is
saved and is available for playback at any time.
Managing Recorded Meetings
You can view all recordings made for a particular meeting, change permissions, rename, or move a recording, or view a
content report for a recording. Also, a recorded meeting can be used as content for another meeting. (If a recording has
been edited, edits are preserved if the recording is moved to the Content library.)
Note: Adobe Connect administrators can change pod, sharing, and other settings to adhere to standards for
governance. These settings affect the layout of meeting rooms and what you can do in meeting rooms. For more
information, see Working with compliance and control settings.
View List of Recorded Meetings
If you are an administrator or have Manage Permissions for a meeting folder, you can view a list of all recordings that
have been created from a meeting room.
| 4
ADOBE CONNECT
CONFERENCING & COLLABORATION
1.
2.
3.
4.
Click the Meetings tab at the top of the Connect Central home page.
If there is more than one meeting folder, navigate to the folder that contains the meeting.
Click the meeting name in the list.
In the Meeting Information page, click the Recordings link on the navigation bar.
Move Recordings to Content Library
To move meeting recordings (recordings associated with a meeting in a Meetings library folder) to the Content library,
you must be an administrator or a user with permissions to manage that specific Meetings library folder.
Moving a meeting recording to the Content library is useful if you want to give access permissions to a different group of
people than the people originally invited to the meeting.
Note: To make a recording available to anyone in the world that is given the recording URL, see about offline
recordings.
1.
Click the Meetings tab at the top of the Connect Central home page.
2.
Navigate to the meeting that has recordings you want to move.
3.
Click the meeting name in the list.
4.
In the Meeting Information page, click the Recordings link on the navigation bar.
5.
Select the check box to the left of any recording that you want to move.
6.
Click Move To Folder on the navigation bar.
Navigate to the folder location in the Content library where you want to move the recording by clicking the
folder titles or Up One Level. (As you navigate, the new destination appears in the upper-right of the Connect
Central window.)
7.
Click Move.
Delete a Recording
To delete a meeting recording associated with a meeting, you must be an administrator or a user with permissions to
manage that specific Meetings library folder. When you do delete a recording, you are deleting it from the Meetings
| 5
ADOBE CONNECT
CONFERENCING & COLLABORATION
library. (This process does not delete the recording from the Content library if you moved it there previously. To delete a
meeting recording you moved to the Content library, see Delete a file or folder.)
1.
Click the Meetings tab at the top of the Connect Central home page.
2.
Navigate to the meeting that has recordings you want to delete.
3.
Click the meeting name in the list.
4.
In the Meeting Information page, click the Recordings link on the navigation bar.
5.
On the Recordings page, select the check box to the left of any recording you want to delete.
6.
Click Delete above the list.
7.
Click Delete on the confirmation page.
Recording Playback
A host or presenter can make the recording URL available so attendees can play the recording. Every recording is
automatically assigned a unique URL and is stored on the Recordings tab for the meeting room in Connect Central.
When you play a recording, a recording navigation bar appears in a space below the meeting room. For optimal
performance, a high-speed Internet connection is recommended for recording playback.
A. Hide toolbar
B. Show/Hide archive transcript
C. Pause/Play toggle button
D. Status bar
E. Elapsed time
You control who has access to the recording. Any user who is invited to the meeting or virtual classroom as a host and
has rights to browse to the Connect Central application where the recording is stored, can view the recording and see
information such as permissions. Any user invited to the meeting or virtual classroom using the invitees or enrollees
tabs in Connect Central can view the recording if given the recording URL.
Other users can be given access by using the recording public/private option (the default is private). Changing the
option to public gives anyone in the world with the URL and access to the server (if the server is accessible on the
Internet, this means everybody in the world) the ability to view the recording. Another option is to move the recording to
the Content Library and set specific user permissions (moving the recording to the Content Library is an irreversible
action.)
Recording Playback from Connect Central
For hosts and presenters
| 6
ADOBE CONNECT
CONFERENCING & COLLABORATION
1.
From the Connect Central home page, do one of the following:
•
Click Meetings and then click the name of the meeting that includes the recording.
•
Click Training and then click the name of the virtual classroom that includes the recording.
2.
Click Recordings.
3.
Click the name of the recording, then do one of the following:
•
To view the last edited version of the recording, click URL For Viewing.
•
To view the full, original, unedited version of the recording, click View Original.
You either view the original version of the recording or the latest edited version; multiple edited versions of the recording
are not saved. (If the recording was never edited, the URL For Viewing is the same as View Original.)
Recording Playback from a URL
Hosts and presenters most often tell attendees about a recording by sending an e-mail message containing a URL link
to the recording.
Click the recording URL that the presenter sent to you.
The recording opens in your browser and is ready for playback. If you are unable to open the recording, you may not
have been granted rights to access the recording.
Editing Recordings
After recording a meeting or training session, you can use the built-in editor to remove sections of the recording. This is
useful if the recording contains periods of silence or unnecessary information.
Tips for editing recordings:
•
To edit a meeting or virtual classroom recording in the Content library, you must have Manage or higher
permissions for the recording. (If you created the meeting or virtual classroom, you have these rights by
default.)
To edit a recording under Meeting > Recordings or Training > Recordings, you must have Host permissions.
•
After editing a recording, the last edited version is saved and includes all information from earlier editing
sessions. The link used to deploy your recording does not change after editing. Users given the link and rights
to access the recording see the most recent version saved, including any edits that were made.
•
Multiple users can open a recording in edit mode at the same time and no warning is displayed that the
recording is already being edited by another user. However, after one user saves their changes, others that
may be editing the recording at the same time receive an error when they try to save their changes.
Editing a recording is useful if the recording contains sections of silence or unnecessary information that you want to
remove before making the recording available.
1.
From the Adobe Connect central home page, do one of the following:
•
Click Meetings and then click the name of the meeting that includes the recording.
| 7
ADOBE CONNECT
CONFERENCING & COLLABORATION
•
Click Training and then click the name of the virtual classroom that includes the recording
Click Recordings.
2.
Click Edit next to the recording that you want to edit. The Editing Player appears and the recording begins to play.
3.
Watch the recording to search for places that require editing or drag the progress line in the Playing bar to a
specific location in the recording.
4.
Use the selection markers
•
to specify the areas of the recording you want to remove and click Cut.
(Optional) If necessary, click Undo to remove the last action.
The Undo option is available after you have made one or more edits during the current editing session, but before
you have clicked Save. Edits made since last save are removed one at a time in reverse order. You cannot undo
any edits made before clicking Save.
•
(Optional) If necessary, click Revert to Original.
The Revert option deletes all edits that have ever been made and restores the recording to its original state.
5.
Continue marking sections for removal. When you are finished, click Save.
Further, you can opt to hide panels that were available during the initial play through
1.
Select Settings at the bottom right hand corner.
| 8
ADOBE CONNECT
CONFERENCING & COLLABORATION
2.
Once you have selected to hide any pods, select Done to remove those from subsequent playback.
Lastly, one of the better kept secrets of edited recording is to add bookmarks for future viewers detailing which portions
are the most pertinent for viewing.
1.
Select the small arrow in the playback screen on the far left hand side
| 9
ADOBE CONNECT
CONFERENCING & COLLABORATION
2.
Select the Add Bookmark Icon
from this menu to add subject headings based on playback.
3.
Once complete, viewers will be able to see a list of times and subjects for easy playthrough.
Offline Recordings
If you have a meeting recording and want people who do not have access to a Connect server to view the recording, you can
create an offline version. The offline recording is saved as a single .FLV file.
The following are some tips for offline recordings:
•
Set your screen resolution high enough to include all activities that occurred in the original meeting. Adobe
recommends setting resolution to 1024 x 768.
•
Leave the recording controls toolbar minimized. If this toolbar is in view, it is also recorded.
•
Avoid network or system intensive activities such as installing software or downloading files during the recording
process.
•
Disable your screen saver and monitor power settings before proceeding.
•
Creating an offline recording takes approximately the same amount of time as the duration of the original meeting
recording.
•
You can minimize the offline recording window or view other windows on top of it while creating your offline recording
without interfering with the contents of your recording.
|
10
CONFERENCING & COLLABORATION
ADOBE CONNECT
•
Ensure that you have the Connect Add-in installed before starting an offline recording. (You can check if you have the
Add-in installed by entering a meeting or virtual classroom and seeing if you are prompted to install the Add-in.)
•
The finished .FLV file can be viewed in a .FLV player (such as Adobe® Media Player), placed on a CD, placed on a
server that can play .FLV files to users, embedded into a presentation, e-mailed to users to play within their own local
.FLV player, or uploaded to the Connect Content library (users can download the file from the library).
•
Click Pause/Resume to temporarily stop creation of the offline recording as necessary. This can be useful if you must
download a large file and do not want to strain system resources or if you must attend a live meeting. When you click
Resume, the recording continues from where it was paused. The finished recording is one continuous file regardless
of how many times you paused and resumed recording.
•
Stop and Save ends the creation of a recording. This is useful if you only want to record a portion of a meeting or
virtual classroom, for example, the first ten minutes. Also, use Stop and Save to break a long meeting or virtual
classroom session into smaller recordings. For example, if you have a two-hour virtual classroom session, you can
create four half-hour recordings. You would start the recording and after 30 minutes, click Stop and Save. Then, if you
click Start New again, you resume recording from where you left off. (The Start New option is only available after
clicking Stop and Save.)
Creating an Offline Recording
1.
From the Connect Central home page, do one of the following:
•
Click Meetings and then click the name of the meeting for which you want to make an offline recording.
•
Click Training and then click the name of the virtual classroom for which you want to make an offline recording.
•
Click Content library and then click the name of the meeting or virtual classroom for which you want to make an
offline recording.
2.
Click Recordings.
3.
Next to the specific recording you want to use, click Make Offline.
4.
In the Offline Recorder, specify a location for the finished .FLV file. (If Help text appears, click Proceed with Offline
Recording.)
|
11
CONFERENCING & COLLABORATION
ADOBE CONNECT
The meeting begins playing, which starts the creation of the offline archive.
5.
Use Start New, Stop and Save, and Pause/Resume as necessary during the recording process. (If the controls are not
visible, click Show toolbar
)
6.
Each time you make the control bar visible, it will be visible within the final recording. Show the control bar as infrequently
as possible and keep the control bar in its minimized state.
When the recording process finishes, a confirmation message appears. If necessary, close the offline recorder window by
clicking Close . (If the window is in its minimized state, the window closes automatically)
(Optional) To find the finished .FLV file, use Windows Explorer to navigate to the location you selected in step 4.
|
12
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement