MACROMEDIA | CAPTIVATE 2-USING ADOBE CAPTIVATE | Adobe Captivate 7: Beyond the Essentials

Adobe Captivate 7: Beyond the Essentials
™
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pc: 246
isbn: 1-932733-62-0
isbn 13: 978-1-932733-62-4
Notice: Although IconLogic makes every effort to ensure the accuracy and quality of these
materials, all material is provided without any warranty.
Copyright: 2013 by IconLogic, Inc., 3320 Breckenridge Way, Riva, MD, 21140,
410.956.4949. This document, or any part thereof, may not be reproduced or transmitted in
any form or by any means, electronic or mechanical, including photocopying, recording,
storage in an information retrieval system, or otherwise, without the prior written permission
of IconLogic.
Trademarks: IconLogic, Inc., and the IconLogic logo are registered trademarks of
IconLogic. All companies and product names are trademarks or registered trademarks of
their respective companies. They are used in this book in an editorial fashion only. No use of
any trade name is intended to convey endorsement or other affiliation with IconLogic books.
Adobe Captivate 7:
Beyond the Essentials
“Skills and Drills” Learning
Kevin Siegel
“Skills and Drills” Learning
Contents
Adobe Captivate 7: Beyond the Essentials
About This Book
The Author ........................................................................................... vii
Book Conventions..................................................................................viii
Confidence Checks ................................................................................viii
Captivate System Requirements ............................................................... ix
Data Files (Captivate Project Assets) .......................................................... x
Download the Windows Data Files ...................................................... x
Download the Mac Data Files ............................................................ xi
How Software Updates Affect This Book.................................................... xii
Contacting IconLogic.............................................................................. xii
Special Thanks...................................................................................... xii
Preface
To Review or Not to Review ...................................................................... 2
Planning eLearning Projects ...................................................................... 3
The Development Process......................................................................... 4
Resolution and Recording Size................................................................... 7
Captivate’s Recording Settings .................................................................. 8
Review Recording Settings ................................................................ 8
Access for Assistive Devices .................................................................... 11
Enable Access for Assistive Devices .................................................. 11
Module 1: Editing Text Capture Templates
Rehearsals ........................................................................................... 14
Rehearse a Script ........................................................................... 15
Custom Recordings................................................................................ 16
Set Up the Custom Recording Mode .................................................. 16
Specify Notepad as the Recording Application .................................... 18
Specify a Recording Screen Area ...................................................... 19
Record Screen Actions .................................................................... 20
Custom Recoding Confidence Check.................................................. 21
Caption Pre-Editing................................................................................ 22
Edit a Text Capture Template........................................................... 22
RDL Editing Confidence Check.......................................................... 25
Module 2: Video Demos
Creating Video Projects .......................................................................... 28
Record a Video Demo ..................................................................... 28
Zooming and Panning ............................................................................ 32
Zoom Closer to the Screen Action..................................................... 32
Zoom Closer and Pan...................................................................... 34
Pan & Zoom Confidence Check ......................................................... 36
Mouse Points ........................................................................................ 37
Smoothen a Mouse Path and Show Visual Clicks ................................. 37
Splitting ............................................................................................... 39
Split a Video .................................................................................. 39
Transitions Confidence Check........................................................... 40
Trimming ............................................................................................. 41
Trim a Video.................................................................................. 41
Trimming Confidence Check............................................................. 42
Module 3: Custom Styles, Branching and Aggregating
Creating Object Styles ........................................................................... 44
Create a New Style......................................................................... 44
Apply a Style Globally ..................................................................... 47
ii
© 2013, IconLogic. All Rights Reserved.
Contents
Share Styles .........................................................................................48
Export/Import a Style .....................................................................48
Applying Styles Confidence Check .....................................................50
Combining Projects ................................................................................51
Name a Slide .................................................................................51
Naming Slides Confidence Check ......................................................52
Copy/Paste Project Assets................................................................53
Branching .............................................................................................54
Use Buttons to Create a Branch ........................................................54
Branching Confidence Check ............................................................55
Explore the Branching View..............................................................56
Creating Groups ....................................................................................59
Create a Slide Group .......................................................................59
Aggregating ..........................................................................................61
Publish SWFs .................................................................................61
Publishing Aggregator Modules Confidence Check................................62
Aggregate SWFs .............................................................................63
Aggregator Confidence Check ...........................................................63
Module 4: Question Pools
GIFT Files .............................................................................................66
Review a GIFT File ..........................................................................66
Import a GIFT File ..........................................................................67
Formatting a Question Slide Confidence Check....................................68
Pools and Random Question Slides ...........................................................69
Rename and Create Question Pools ...................................................69
Creating Question Pools Confidence Check .........................................70
Move Questions to Pools ..................................................................71
Moving Questions to Pools Confidence Check ......................................72
Insert Random Question Slides .........................................................73
Random Question Slides Confidence Check.........................................74
Module 5: Accessible eLearning
Accessibility and Captivate ......................................................................76
Set Document Information ...............................................................77
Enable Accessibility .........................................................................78
Accessibility Text ...................................................................................79
Add Accessibility Text to Slides .........................................................79
Import Slide Audio ..........................................................................81
Accessibility Text Confidence Check...................................................82
Shortcut Keys........................................................................................84
Add Shortcut Keys ..........................................................................84
Keyboard Shortcut Confidence Check ................................................86
Closed Captioning ..................................................................................87
Add Closed Captions .......................................................................87
Closed Captions Confidence Check ....................................................90
Tab Order .............................................................................................93
Set a Tab Order..............................................................................93
Tab Order Confidence Check ............................................................95
Module 6: Variables and Widgets
Variables ..............................................................................................98
Add Project Information...................................................................98
Insert a System Variable .................................................................99
Variable Preview Confidence Check ................................................. 100
Edit a System Variable .................................................................. 101
© 2013, IconLogic. All Rights Reserved.
iii
Adobe Captivate 7: Beyond the Essentials
System Variables Confidence Check ................................................ 102
Create a User Variable .................................................................. 103
Use a Variable to Gather Data ........................................................ 104
User-Defined Variables Confidence Check ........................................ 106
Widgets ............................................................................................. 107
Insert and Format a Widget ........................................................... 107
Widget Confidence Check .............................................................. 109
Interactions ........................................................................................ 111
Insert a Process Circle .................................................................. 111
Interactions Confidence Check ....................................................... 114
Module 7: Actions
Simple Actions .................................................................................... 116
Use a Completed Action ................................................................ 116
Name Objects .............................................................................. 119
Naming Objects Confidence Check .................................................. 120
Create a Mask ............................................................................. 121
Control Object Visibility ................................................................. 122
Visibility Confidence Check ............................................................ 122
Create a Simple Action ................................................................. 123
Simple Action Confidence Check ..................................................... 125
Attach an Action to a Button .......................................................... 126
Group Timeline Objects ................................................................. 127
Editing Actions Confidence Check .............................................. 131
Conditional Actions .............................................................................. 132
Create a Variable ......................................................................... 132
Create a Conditional Action............................................................ 136
Conditional Actions Confidence Check ............................................. 140
Multiple Decision Blocks ....................................................................... 141
Create Decision Blocks .................................................................. 141
Decision Blocks Confidence Check .................................................. 143
Shared Actions.................................................................................... 147
Create and Export a Shared Action ................................................. 147
Import a Shared Action ................................................................. 150
Module 8: Reviewing and Background Editing
Collaborating ......................................................................................
Send a Project for Review..............................................................
Add Review Comments .................................................................
Shared Review Confidence Check ...................................................
Review and Reply to Comments .....................................................
Commenting Confidence Check ......................................................
Background Editing..............................................................................
Create an Image Mask ..................................................................
Integrating Photoshop..........................................................................
Delete a Slide Background.............................................................
Work with Photoshop Layers ..........................................................
Timing Confidence Check ..............................................................
154
155
157
161
162
165
167
167
169
169
170
172
Module 9: Master Slides, Themes and Templates
Master Slides ...................................................................................... 174
Add an Image to a Master Slide ..................................................... 174
Insert a Content Master Slide......................................................... 175
Apply a Master Slide to Project Slides.............................................. 176
Edit a Master Slide ....................................................................... 177
Master Slides Confidence Check ..................................................... 178
iv
© 2013, IconLogic. All Rights Reserved.
Contents
Themes .............................................................................................. 180
Apply a Theme ............................................................................. 180
Themes Confidence Check ............................................................. 182
Create a Custom Theme ................................................................ 183
Project Templates ................................................................................ 185
Review an Existing Template .......................................................... 185
Create a Project from a Template.................................................... 188
Create a Project Template.............................................................. 190
Template Confidence Check ........................................................... 192
Export/Import Project Assets.......................................................... 193
Template Placeholders .......................................................................... 194
Insert a Placeholder ...................................................................... 194
Module 10: Reporting Results
Acrobat.com as an LMS Alternative ........................................................ 196
Enable Quiz Reporting ................................................................... 196
Post Results to Acrobat.com ........................................................... 198
Use the Quiz Results Analyzer ........................................................ 199
Quiz Results Analyzer Confidence Check .......................................... 200
Review and Chart Quiz Data........................................................... 201
LMS Reporting Options ......................................................................... 202
Set Quiz Reporting Options ............................................................ 204
Manifest Files ...................................................................................... 206
Create a Manifest File.................................................................... 206
Advanced Interaction ........................................................................... 208
Report a Button Interaction............................................................ 208
Adjust Slide Object Interaction ....................................................... 209
Content Packages ................................................................................ 210
Publish a Content Package ............................................................. 210
Uploading to an LMS ............................................................................ 212
Create an Inquisiq LMS Account...................................................... 213
Create an LMS Course ................................................................... 216
Attach a Lesson to a Course ........................................................... 217
Create an LMS Catalog .................................................................. 220
Attach a Course to a Catalog .......................................................... 221
Test an eLearning Course .............................................................. 222
© 2013, IconLogic. All Rights Reserved.
v
Adobe Captivate 7: Beyond the Essentials
vi
© 2013, IconLogic. All Rights Reserved.
“Skills and Drills” Learning
About This Book
This Section Contains Information About:
•
The Author, page vii
•
Book Conventions, page viii
•
Confidence Checks, page viii
•
Captivate System Requirements, page ix
•
Data Files (Captivate Project Assets), page x
•
How Software Updates Affect This Book, page xii
•
Contacting IconLogic, page xii
The Author
Kevin Siegel is the founder and president of IconLogic, Inc.
He has written more than 100 step-by-step computer
training books, including Essentials of Adobe Captivate 7,
Essentials of Adobe Captivate 6, Adobe Captivate 6: Beyond
the Essentials, Essentials of Adobe Captivate 5, Adobe
Captivate 5: Beyond the Essentials, Essentials of Adobe
Captivate 4, Adobe Captivate 4: Beyond the Essentials,
Essentials of Adobe Captivate 3, Essentials of Adobe
Captivate 2, Essentials of Macromedia Captivate, Essentials
of RoboDemo 5, Essentials of Adobe RoboHelp 10, Essentials
of Adobe RoboHelp 9, Essentials of Adobe RoboHelp 8,
Essentials of Adobe RoboHelp 7, Essentials of Adobe
Dreamweaver CS3, QuarkXPress 8: The Basics, Essentials of Adobe InDesign
CS3, Camtasia Studio 7: The Essentials and Camtasia Studio 6: The Essentials.
Kevin spent five years in the U.S. Coast Guard as an award-winning
photojournalist and has more than two decades experience as a print publisher,
technical writer, instructional designer and eLearning developer. He is a certified
technical trainer, has been a classroom instructor for more than 20 years and is a
frequent speaker at trade shows and conventions.
Kevin holds multiple certifications from companies such as Adobe and the
CompTIA. You can reach Kevin at ksiegel@iconlogic.com.
Adobe Captivate 7: Beyond the Essentials
Book Conventions
I believe that learners learn by doing. With that simple concept in mind, IconLogic
books are created by trainers/authors with years of experience training adult
learners. Before IconLogic books, our instructors rarely found a book that was
perfect for a classroom setting. If the book was beautiful, odds were that the text
was too small to read and hard to follow. If the text in a book was the right size, the
quality of exercises left something to be desired.
Finally tiring of using inadequate materials, our instructors started teaching without
any books at all. Years ago we had classroom students ask if the in-class instruction
came from a book. If so, they said they’d buy the book. That sparked an idea. I
began writing books that mirrored the way I taught my live classes. My classroom
lessons are always short and to the point... no fluff. That methodology is used in this
book and every IconLogic training guide.
This book has been divided into several modules. Since each module builds on
lessons learned in a previous module, I recommend that you complete each module
in succession. During every module, you will be guided through lessons step by step.
Instructions for you to follow will look like this:
 instructions for you to follow will look like this
If you are expected to type anything or if something is important, it will be set in
bold type like this:
 type 9 into the text field
When you are asked to press a key on your keyboard, the instruction will look like
this:
 press [shift]
I hope you enjoy the book. If you have any comments or questions, feel free to
email me directly at ksiegel@iconlogic.com. There is additional contact information
for IconLogic on page xii of this section.
Confidence Checks
As you move through the lessons in this book, you will come
across the little guy at the right. He indicates a Confidence
Check. Throughout each module you will be guided through
hands-on, step-by-step exercises. But at some point you’ll have
to fend for yourself. That is where Confidence Checks come in.
Please be sure to complete each of the challenges because some
exercises build on completed Confidence Checks.
viii
© 2013, IconLogic. All Rights Reserved.
About This Book > Captivate System Requirements
Captivate System Requirements
This book teaches you how to use some of the intermediate to advanced features of
Adobe Captivate 7. The Adobe Captivate software does not come with this book. The
software can be downloaded directly from Adobe (www.adobe.com/products/
captivate.html). You do not need to purchase Captivate to learn Captivate; the
free trial version of the software can be downloaded via the link above. There are
few limitations on the Captivate trial, and it will continue to work for 30 days from
the day you first start the program. Keep in mind that any projects you create using
the trial version of the software will no longer work once the trial period expires.
(Any projects you create will be available to edit once you license the software.)
Here are Adobe’s system requirements for installing and using Adobe Captivate 7.
Windows: 1 GHz or faster processor Intel Pentium 4, Intel Centrino, Intel Xeon, or
Intel Core Duo (or compatible) processor; Microsoft Windows XP with Service Pack
3, Windows 7 with Service Pack 1, or Windows 8; 2GB minimum RAM (4GB
recommended); 3GB of available hard-disk space for installation; additional free
space required during installation (cannot install on flash-based storage devices);
1024x768 display (1280x1024 recommended) with 16-bit video card.
Mac: Multicore Intel processor; Mac OS X 10.7 or newer; 2GB minimum RAM (4GB
recommended); 3GB of available hard-disk space for installation; additional free
space required during installation (you cannot install on a volume that uses a casesensitive file system or on flash-based storage devices); 1024x768 display
(1280x1024 recommended) with 16-bit video card.
Other Software/Assets You Will Need
Acrobat.com: Acrobat.com is often confused with Adobe Acrobat. However,
Acrobat.com is a suite of cloud-based services from Adobe that provides, among
other things, online PDF conversion and document exchange services. Adobe
Captivate includes the ability to store reviewer comments (which you will learn
about beginning on page 154) and quiz results data (which you will learn about
beginning on page 196). Although you will not directly access Acrobat.com during
any of the activities in this book, you will need an active account and know your
login credentials.
Adobe Captivate Reviewer: This free application comes with Adobe Captivate.
You will use the Reviewer beginning on page 154.
Adobe Captivate Quiz Results Analyzer: The free application that allows you to
track quiz results without the need for an expensive Learning Management System
(LMS). You will use the Quiz Results Analyzer beginning on page 196. Like the
Reviewer, the Quiz Results Analyzer comes with Captivate and is installed on your
computer at the same time that Captivate is installed.
Note: Adobe Captivate Quiz Results Analyzer and Adobe Captivate Reviewer
both require the Adobe Integrated Runtime (AIR) platform to run (http://
www.adobe.com/products/air.html).
© 2013, IconLogic. All Rights Reserved.
ix
Adobe Captivate 7: Beyond the Essentials
Data Files (Captivate Project Assets)
You’re probably chomping at the bit, ready to dive into Captivate and begin creating
eLearning lessons. Not so fast. Do you have sample projects to work with? What
about graphics? Do you have some audio files to use as voiceovers? No? No worries.
I’ve got everything you need—I call them data files—and they can be downloaded
from the Iconlogic website for free.
Windows users: Work through the following activity. (Mac users, skip this activity
and go to page xi.)
Student Activity: Download the Windows Data Files
1. Download the student data files necessary to use this book.
 start a web browser and visit the following web address:
http://www.iconlogic.com/pc
 click the Captivate 7: Beyond the Essentials link
On most web browsers, a dialog box appears asking if you want to Save, Run or
Open the file. The goal is to save the file to your computer. It doesn’t matter
where you save the file, provided you can find it in a moment to execute it.
2. Save the file to your computer. After the file downloads, close the web browser.
3. Extract the data files.
 find the Captivate7BeyondData file you just downloaded to your computer
 double-click the file to execute it (even though the file is an EXE file, it’s not a

program; rather it’s an archive containing zipped data files)
confirm C:\ appears in the Unzip to Folder area (you can Browse and
change the Unzip to folder location if you are unable to install the files on
your C drive)
 click the Unzip button (You will be notified that more than 100 files were

unzipped.)
click the OK button and then click the Close button
The data files have been installed on your hard drive (within a folder named
Captivate7BeyondData). Before starting the lessons in this book, it’s a good
idea to review “How Software Updates Affect This Book” on page xii.
x
© 2013, IconLogic. All Rights Reserved.
About This Book > Data Files (Captivate Project Assets)
Student Activity: Download the Mac Data Files
1. Download the student data files necessary to use this book.
 start your web browser
 go to the following web address: http://www.iconlogic.com/mac
 click the Captivate 7: Beyond the Essentials link
The zipped data files will typically be downloaded to the Downloads folder on
your Mac and be automatically extracted into a folder named
Captivate7BeyondData.
2. Move the data files folder to your desktop.
 drag the Captivate7BeyondData folder from the Downloads folder to your
desktop
3. You can now close the Downloads folder window and your web browser.
The data files have been installed on your desktop (within a folder named
Captivate7BeyondData). Before starting the lessons in this book, it’s a good
idea to review “How Software Updates Affect This Book” on page xii.
© 2013, IconLogic. All Rights Reserved.
xi
Adobe Captivate 7: Beyond the Essentials
How Software Updates Affect This Book
This book was written specifically to teach you how to use Adobe Captivate 7. At the
time that this book was written, Captivate 7 was the latest and greatest version of
the Captivate software available from Adobe.
With each major release of Captivate, my intention is to write a new book to support
that version and make it available within 30-60 days of the software being released
by Adobe. From time to time, Adobe makes service releases/patches of Captivate
available for customers that fix bugs or add functionality. For instance, I would
expect Adobe to update Captivate 7 with a patch or two within a few months of
Captivate 7 being released. That patched version might be called Captivate 7.01 or
7.1. Usually these updates are minor (bug fixes) and have little or no impact on the
lessons presented in this book. However, every so often Adobe makes significant
changes to the way Captivate looks or behaves, even with minor patches. (Such was
the case when Adobe updated Captivate from version 5 to 5.5—about a dozen
features were added, and a few panels were actually renamed, throwing readers of
my books into a tizzy.)
Since it is not possible for me to recall and update printed books, instructions you
are asked to follow in this book may not exactly match the patched/updated version
of Captivate that you are using. If something on your screen does not match what is
in the book, please visit the book errata page on my website (http://
www.iconlogic.com/skills-drills-workbooks/errata-pages.html). If an Adobe software
update has altered something that impacts the lessons in this book, I address the
issues on that page as soon as they are brought to my attention.
Contacting IconLogic
IconLogic, Inc.
3320 Breckenridge Way | Riva, MD 21140 | 410.956.4949
Web: www.iconlogic.com | Email: info@iconlogic.com
Special Thanks
I would like to thank some fine people for their help with this book.
Ellie Abrams (ellie@esatraininginc.com) offered her considerable proofreading
skills to purge as many grammar errors from this book as possible.
Jill McGillen (www.nextturnconsulting.com) donated the projects you will
aggregate during lessons beginning on page 57. Jill’s company, Next Turn
Consulting, is a training company specializing in improving communication,
leadership and results.
Lori Smith is IconLogic’s lead eLearning developer. Lori created the Advanced
Actions activities you will work through beginning on page 108.
AJ Walther, Nancy Elliott, Barbara Ash, Michael Mizen, and Lucy Wood spent
hours working through the book to ensure that the activities are as accurate as
possible.
xii
© 2013, IconLogic. All Rights Reserved.
“Skills and Drills” Learning
Rank Your
Skills
Before starting this book, complete the skills assessment on
the next page.
Skills Assessment
How This Assessment Works
Below you will find 10 course objectives for Adobe Captivate 7: Beyond the Essentials. Before
starting the book: Review each objective and rank your skills using the scale next to each
objective. A rank of  means No Confidence in the skill. A rank of  means Total
Confidence. After you’ve completed this assessment, go through the entire book. After
finishing the book: Review each objective and rank your skills now that you’ve completed
the book. Most people see dramatic improvements in the second assessment after completing
the lessons in this book.
Before-Class Skills Assessment
1. I can edit a Text Capture Template.





2. I can create a Slide Group.





3. I can aggregate published SWFs.





4. I can create Question Pools.





5. I can add Accessibility Text to slides.





6. I can create a background mask.





7. I can create a User Variable.





8. I can create a Master Slide.





9. I can create a Conditional Action.










1. I can edit a Text Capture Template.





2. I can create a Slide Group.





3. I can aggregate published SWFs.





4. I can create Question Pools.





5. I can add Accessibility Text to slides.





6. I can create a background mask.





7. I can create a User Variable.





8. I can create a Master Slide.





9. I can create a Conditional Action.










10. I can create a Manifest File.
After-Class Skills Assessment
10. I can create a Manifest File.
IconLogic, Inc.
3320 Breckenridge Way, Riva, MD 21140
www.iconlogic.com
“Skills and Drills” Learning
Module 1: Editing Text
Capture Templates
In This Module You Will Learn About:
•
Rehearsals, page 14
•
Custom Recordings, page 16
•
Caption Pre-Editing, page 22
And You Will Learn To:
•
Rehearse a Script, page 15
•
Set Up the Custom Recording Mode, page 16
•
Edit a Text Capture Template, page 22
Adobe Captivate 7: Beyond the Essentials
Rehearsals
As mentioned in the Preface (page 4), the Write It phase, or script development
phase, is the most important and difficult part of the eLearning development process.
After the Write It phase, you should rehearse the script to ensure that the script is
accurate and every click you are expected to make during the recording process
works as written.
Here’s the scenario for a series of recordings you are about to create: you have been
hired to create an eLearning course that teaches new employees at your company
how to use Notepad (Windows) or TextEdit (Macintosh). One of the lessons you
plan to record using Captivate includes how to change the page orientation with
Notepad or TextEdit.
Here is a sample script showing step-by-step instructions you might create or receive
from a Subject Matter Expert (SME). You are expected to perform each step below in
either Notepad or TextEdit.
Dear Captivate developer, using either Notepad or TextEdit,
record the process of changing the Page Orientation from
Portrait to Landscape, and then back again (from Landscape to
Portrait). Create the recording using a capture size of
800x600. Thanks. Your pal, the Subject Matter Expert.
1. Click the File menu.
2. Click the Page Setup menu item.
3. Click the Landscape orientation button.
4. Click the OK button.
5. Click the File menu.
6. Click the Page Setup menu item.
7. Click the Portrait orientation button.
8. Click the OK button.
9. Stop the recording process.
The script sounds simple. However, you will not know what kind of trouble you are
going to get into unless you step through the script prior to recording the process in
Captivate. Let’s run a rehearsal, just as if you were a big-time movie director and you
are in charge of a blockbuster movie.
Places everyone... and quiet on the set...
14
© 2013, IconLogic, Inc. All Rights Reserved.
Editing Text Capture Templates > Rehearsals > Rehearse a Script
Student Activity: Rehearse a Script
1. Start either Notepad (Windows) or TextEdit (Mac).
The process of starting either Notepad or TextEdit varies slightly depending on
your operating system (Windows XP vs. Windows 7) and platform (Windows
vs. Mac). If you are using Windows XP, choose Start > Run. Type notepad,
and click the OK button. If you are using Windows Vista or Windows 7, choose
Start, type notepad and press [enter]. If you are using a Macintosh, choose
Go > Applications. Locate and open TextEdit.
In the images below, Notepad is pictured at the left; TextEdit, at the right.
2. Rehearse the script.
 using either Notepad or TextEdit, click the File menu
 click the Page Setup menu item
 from the Orientation area, click Landscape
Note: In Notepad, Landscape is listed as the word “Landscape.”
In TextEdit, Landscape is the second button (shown below).





click the OK button
click the File menu
click the Page Setup menu item
click the Portrait orientation button
click the OK button
Hey, look at that! The script worked perfectly... no surprises. You are now
ready to work the exact steps again. Only this time, you will record every click
that you make. During the recording process, Captivate creates a screen
capture each time that you click your mouse.
© 2013, IconLogic, Inc. All Rights Reserved.
15
Adobe Captivate 7: Beyond the Essentials
Custom Recordings
You can create software demonstrations or simulations using Captivate. Typical
demonstrations include text captions that explain what’s about to happen, and then a
mouse automatically moves across the screen to perform the action.
With a simulation, you can have text captions explaining a concept, just like a
demonstration, but you can include interactive hotspots (click boxes) that let the
user actually perform the required steps.
Between demonstrations and simulations, I recommend you create simulations,
especially if you are working by yourself and don’t have the resources to create both
a demonstration and simulation for the same lesson. Why are simulations better? It’s
always better to let a user perform the step-by-step process you’re trying to teach
instead of allowing them to passively watch the steps.
When recording, I recommend you use Captivate’s Custom recording mode. This
mode effectively combines Captivate’s Demonstration and Simulation modes. Using
the Custom recording mode when you record, Captivate automatically adds text
captions and click boxes throughout the lesson that engage your learner.
Student Activity: Set Up the Custom Recording Mode
1. Leave Notepad or TextEdit running and start Adobe Captivate.
2. Set Captivate’s Preferences for the simulation you are about to record.
 Windows users, choose Edit > Preferences;
Mac users, choose Adobe Captivate > Preferences
 from the Recording category, select Modes
 from the Mode drop-down menu, select Custom
 click the Restore Defaults button at the bottom of the dialog box
By default, none of the options should be selected. By clicking the Restore
Defaults button, any of the options that had been selected have now been
deselected.
 from the Captions area, select Add Text Captions
 from the Click Boxes area, select Add Click Boxes on Mouse Click and
Failure Caption
None of the other options in the dialog box should be selected. You were asked
to select Add Text Captions so that the Text Captions will be created for you.
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© 2013, IconLogic, Inc. All Rights Reserved.
Editing Text Capture Templates > Custom Recordings > Set Up the Custom Recording Mode
Nice. And, since the captions are written in the imperative, or as a command,
you may be able to use them in the new lesson with little editing. Nicer.
Everything else has been left deselected except for Add Click Boxes on
Mouse Click and Failure Caption. These two settings result in a highly
interactive simulation. Nicest!
 click the OK button
3. Create a Software Simulation.
 from the Create New area of the Welcome Screen, click
Software Simulation
On your computer display, notice two things besides Notepad or TextEdit.
First, there is a large red box. This is the Recording Area. Second, there is a
control panel containing Size and Recording Type areas. (Pictured below is a
Windows desktop and Notepad.)
During the next few activities, I’ll show you how to set up Captivate to capture
a specific application on your computer. Because of the way Windows and
Macintosh applications behave, I’ll need to segregate the activities by
platform. Windows users, continue with the next activity. Mac users, go to the
“Specify a Recording Screen Area” activity on page 19.
© 2013, IconLogic, Inc. All Rights Reserved.
17
Adobe Captivate 7: Beyond the Essentials
Windows Users Only: Specify Notepad as the
Recording Application
Set Notepad as the Application to be recorded by Captivate.
 from the top of the recording control panel, select Application
 from the Select the window to record drop-down menu, select Untitled
- Notepad
On your screen, notice that the red Recording Area and Notepad occupy the
same space. By specifying Notepad as the Application, Captivate’s Recording
Area is now focusing on Notepad
 from the Snap to area select Custom Size
 from the size drop-down menu, choose 800 x 600
The Recording Area resizes to 800 x 600. And since you selected Application,
the Notepad application also resizes to 800 x 600.
I discussed the best size for your Recording Area in the Preface (page 7). You
should use the smallest Recording Size that works for you and the application
or Screen Area that you are recording. Keep in mind that the smaller your
recording area, the fewer megabytes your published video will be. The smaller
the lesson, the faster your learners can consume your eLearning content.
Go to the “Record Screen Actions” activity on page 20.
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© 2013, IconLogic, Inc. All Rights Reserved.
Editing Text Capture Templates > Custom Recordings > Specify a Recording Screen Area
Mac Users Only: Specify a Recording Screen Area
Specify a screen area to be recorded by Captivate.
 from the top of the control panel, select Screen Area
 ensure the Set Capture Area to is set to Custom Size and then select
800 x 600 from the size drop-down menu
I discussed the best size for your Recording Area in the Preface (page 7). You
should use the smallest Recording Size that works for you and the application
or Screen Area that you are recording. Keep in mind that the smaller your
recording area, the fewer megabytes your published video will be. The smaller
the lesson, the faster your learners can consume your eLearning content.
 drag and resize the TextEdit window and the red Recording Area until
your screen looks similar to the image below (notice that the TextEdit Menu
Bar and application window are both within the red Recording Area)
Note: If you read through the Windows-only activity just before this
activity, you may have noticed that Windows users were able to use the
Application and Snap to options to quickly grab the Notepad
application. Unfortunately, you had to manually specify a capture area.
Why? On a Mac, the Application and Snap to options would capture the
TextEdit application window, not the application’s menu bar. Because
you need to capture TextEdit’s menu bar during the recording process,
you can’t use those options.
© 2013, IconLogic, Inc. All Rights Reserved.
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Adobe Captivate 7: Beyond the Essentials
Student Activity: Record Screen Actions
1. Select the recording mode.
 from the Recording Type area of the Control panel, select Automatic
With this option selected, every click of your mouse during the recording
process creates a screen capture. In contrast, had you selected Manual mode,
you would need to use a keyboard shortcut to capture the screen.
 from the Recording Type area, select Custom
 deselect the other modes as necessary
 ensure that Panning is set to No Panning and that Audio is set to
No Narration
2. Record screen actions.
 click the Record button and, once the Countdown goes away, use your
mouse to click the File menu within Notepad or TextEdit





click the Page Setup menu item
from the Orientation area, click Landscape and then click the OK button
click the File menu
click the Page Setup menu item
click the Portrait orientation button and then click the OK button
3. Stop the recording process using the Stop Recording key (discussed on
page 9).
Note: If the recording doesn’t end after pressing your Stop Recording
keys, click the Captivate icon on the System Tray (Windows) or Dock
(Mac).
4. Preview the project. (File > Preview > Project)
As you move through the recording, notice that there are Click Boxes (hot
spots) that make this lesson 100 percent interactive. Also notice that the Text
Captions are written in the imperative to encourage interactivity. There may
be one or two captions you would need to edit, and some of the buttons are
likely misnamed, especially on the Mac side. Nevertheless, much of the work
is done.
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© 2013, IconLogic, Inc. All Rights Reserved.
Editing Text Capture Templates > Custom Recordings > Custom Recoding Confidence Check
5. When finished previewing the lesson, close the preview.
6. Close the project (there is no need to save it).
Custom Recoding Confidence Check
You have been asked to bookmark a website so it can be
accessed quickly in the future. The process of creating a
bookmark (a Favorite) varies depending on the web browser you
are using. For instance, if you are using Internet Explorer, you
could choose the Favorites menu, click the Add to Favorites
button and then click the Add button. If you are using Google
Chrome, you could click the Bookmark button and then click
the Add button. If you are using Firefox, you could choose
Bookmarks > Bookmark This Page. If you are using Safari,
show the Menu bar, choose Bookmarks > Add Bookmark, and
then click the Add button.
1. Using your browser of choice, use the Custom recording mode to create a
video that simulates the process of creating a Bookmark (Favorite) for any
website that you like.
Not sure how to proceed or what exactly to record? Use Captivate to open the
project named Bookmarking.cptx (you can find it within the
Captivate7BeyondData folder). Preview the project, and you’ll see that I’ve
created a video of the bookmarking process in each of the browsers
mentioned above. You need to do the same in any browser you want.
Forgotten how to record screen actions? See page 16.
2. When finished recording, save the new project to the
Captivate7BeyondData folder as CreateFavorite.
3. Preview the project.
Notice that there are text captions and interactivity, which is wonderful.
However, none of the captions contain end-of-sentence punctuation. While I
am not a fan of end-of-sentence punctuation, many corporate style guides
insist on end of sentence punctuation.
Believe it or not, it is possible to “pre-edit” the text captions and change,
among other things, the text that appears in the captions and how Captivate
treats end-of-sentence punctuation. You’ll delve into that next. This little bit of
wizardry just might save additional hours of editing down the road.
© 2013, IconLogic, Inc. All Rights Reserved.
21
Adobe Captivate 7: Beyond the Essentials
Caption Pre-Editing
As you have just seen when you recorded a lesson using the Custom mode,
Captivate created the text captions for you. Those captions were written in the
imperative, which was great. However, there are a couple of ways to write an
instruction. For instance, if you want to instruct a user to select the New command
from a menu, here is how the instruction could be written:
1. Select the New menu item.
2. Choose the New command.
If you elected to go with the first option, you would be done because that’s the
way Captivate automatically writes instructions when it creates the text captions.
However, if you wanted to update the text caption to reflect the second option,
you'd have to make the change manually. Although not difficult, this kind of editing
is very labor-intensive. And as I mentioned on the previous page, end-of-sentence
punctuation is a debatable topic. Do you or don’t you? I don’t, but you might not
agree.
To save a significant amount of text editing during post-production, you can pre-edit
the text captions by editing one of the template files that are stored in the Captivate
application folder on your hard drive. Captivate uses these files during the recording
process when it creates the text captions.
Student Activity: Edit a Text Capture Template
1. Minimize/Hide Adobe Captivate.
2. Locate the file that controls the text that appears in automatic text captions.
 navigate to the folder where Adobe Captivate 7 is installed on your
computer (Windows users, the path is typically Program Files/Adobe/
Adobe Captivate 7; Mac users, Captivate is typically in a folder named
Adobe Captivate 7 that is located within the Applications folder.)
 find (but do not open) CaptureTextTemplates_English.rdl file
This next step is possibly the most important. You are going to create a copy
of the English rdl file. If you foul up the duplicate rdl file, no worries since you
can simply throw it away. The changes you are about to make to the duplicate
rdl file will have no impact on the original rdl file.
3. Make a copy of the CaptureTextTemplates_English.rdl file.
 select the CaptureTextTemplates_English.rdl file and then copy and
paste it into the Captivate 7 application folder (the current folder)
Note: You may be prompted to confirm the action, which you should
do. Since you are pasting a file directly within the application folder, not
Captivate7BeyondData, you may be blocked completely because of
limited read/write access to the application folder. In that case, you will
need someone within your IT team to grant you read/write access to
the Captivate application folder on your computer. Otherwise, you will
be unable to complete the remaining steps in this module.
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© 2013, IconLogic, Inc. All Rights Reserved.
Editing Text Capture Templates > Caption Pre-Editing > Edit a Text Capture Template
4. Rename the duplicate rdl file.
 change the name of the duplicate rdl file to
CaptureTextTemplates_YourFirstName.rdl
Check for typos in your new file name. In the image below, notice that Biff has
created an rdl file named CaptureTextTemplates_Biff.rdl. You will be
editing your personal rdl file next.
5. Open CaptureTextTemplates_YourFirstName.rdl with NotePad (Windows) or
TextEdit (Mac).
 Windows users, right-click your rdl file and choose Open;
Mac users, double-click your rdl file
If the file does not automatically open within NotePad (Windows) or TextEdit
(Mac), you may need to lend a helping hand.
 Windows users, if a “Windows cannot open this file” dialog box (or similar)
appears, choose Select a program from a list of installed programs
and then click the OK button; Mac users, select Choose Application
The Open With dialog box (Windows) or Choose Application dialog box
(Mac) will appear.
© 2013, IconLogic, Inc. All Rights Reserved.
23
Adobe Captivate 7: Beyond the Essentials
 Windows users, select Notepad from the list of available programs and
click OK; Mac users, select TextEdit
In the images below, the Windows Open With dialog box is shown first; the
Macintosh Choose Application dialog box is shown second.
The rdl file opens in the text editor. If you are familiar with programming
languages like HTML or XML, you will likely recognize the tags used in the
document. If you do not have programming experience, no worries, you will
be able to edit the template either way.
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© 2013, IconLogic, Inc. All Rights Reserved.
Editing Text Capture Templates > Caption Pre-Editing > RDL Editing Confidence Check
6. Edit the rdl file.
 scroll down to the part of the document shown below (if you have trouble
finding the text, use the Find feature available in both Notepad and
TextEdit to find Object Name=”Menu”)
This is the part of the document that controls the words “Select” and “menu
item.” If you edit the text in this part of the template, the automatic text
captions created during the recording process allow you to skip much of the
editing process during the post-production phase. For instance, if you want
the word Choose to appear in the text captions instead of Select, you’d
change only the word Select to Choose. And if you want each of the text
captions to end with a period, all you need to do is add a period just to the left
of the closing quote.
 at the end of the Object Name=”Menu” line, click between the u in
menu and the closing quote
 type a period
7. Save your work. (Keep the file open.)
RDL Editing Confidence Check
1. In the image below, I’ve added periods to the end of
several lines of text. Spend a few moments adding periods
on your own.
2. As an experiment, change the words Select the %s menu item to
Choose the %s command. (During the recording process, let’s see if this
has any effect on the text that appears in your text captions.)
© 2013, IconLogic, Inc. All Rights Reserved.
25
Adobe Captivate 7: Beyond the Essentials
3. Save and close the text file.
Note: If you experience trouble saving the rdl file to your hard drive,
many Windows users have told me they are able to succeed by first
saving the rdl to the desktop. From there, they copy/paste the rdl file
into the Adobe Captivate folder.
4. Return to Captivate and open Captivate’s Preferences dialog box.
5. Select the Recording category from the list at the left.
6. Select your name from the Generate Captions In drop-down menu.
7. Using your browser of choice, use the Custom recording mode to create
another video that simulates the process of creating a Bookmark (Favorite) to
any website you like. During the recording process, also select a menu or two
and a menu item. (Need help recording screen actions using Custom mode?
See page 16.)
8. When finished recording, save the new project to the
Captivate7BeyondData folder as CreateFavorite_CustomCaptions.
9. Preview the project.
The text captions should now contain end-of-sentence punctuation. In
addition, if you used a menu when creating the Favorite, the text in the
captions where you selected a menu command should now begin with Choose
instead of Select and end with command instead of menu item.
Note: You can use the original English rdl file at any time by choosing
English from the Generate Captions In drop-down menu.
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© 2013, IconLogic, Inc. All Rights Reserved.
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