REGULAR AGENDA REGIONAL DISTRICT OF NORTH OKANAGAN GREATER VERNON ADVISORY COMMITTEE MEETING

REGULAR AGENDA REGIONAL DISTRICT OF NORTH OKANAGAN GREATER VERNON ADVISORY COMMITTEE MEETING
REGIONAL DISTRICT OF NORTH OKANAGAN
GREATER VERNON ADVISORY COMMITTEE MEETING
Thursday, September 6, 2012
8:00 am
REGULAR AGENDA
A.
APPROVAL OF AGENDA
1. Regular Agenda – September 6, 2012
(Opportunity for Introduction of Late Items)
(Opportunity for Introduction of Late Items – In Camera)
RECOMMENDATION 1
That the Agenda of the September 6, 2012 Greater Vernon Advisory Committee
meeting, be approved as presented.
B.
ADOPTION OF MINUTES
1. Greater Vernon Advisory Committee Meeting of August 2, 2012
RECOMMENDATION 2
Page 1
That the minutes of the August 2, 2012 Greater Vernon Advisory Committee
Meeting, be adopted as circulated.
C.
PETITIONS AND DELEGATIONS
1. Okanagan Science Centre
Page 5
DIXON, Sandi – Executive Director, CLARKE, Robert – Board Vice Chair and
STADNYK, Dustin – Treasurer
- Delegation Request Form
2. SIDHU, Sid
- Delegation Request Form
D.
UNFINISHED BUSINESS
Page 6
Greater Vernon Advisory Committee
Agenda – Regular
E.
-2-
September 6, 2012
NEW BUSINESS
1. Greater Vernon Arts, Culture and Youth Operating Grant Guidelines Policy
GVPRC-003 and Project Grant Guidelines Policy GVPRC-004
- Staff report dated August 16, 2012
RECOMMENDATION 3
Page 7
That it be recommended to the Board of Directors, that Policy No. GVPRC-003
Greater Vernon Arts, Culture and Youth Operating Grant Guidelines (Attachment
“A”), as outlined in the report dated August 16th, 2012 from the Community
Development Coordinator, be adopted.
RECOMMENDATION 4
Page 7
That it be recommended to the Board of Directors, that Policy No. GVPRC-004
Greater Vernon Arts, Culture and Youth Project Grant Guidelines (Attachment “B”),
as outlined in the report dated August 16th, 2012 from the Community Development
Coordinator, be adopted.
RECOMMENDATION 5
Page 7
That it be recommended to the Board of Directors, that Bylaw No. 1648 - Greater
Vernon Parks, Recreation and Culture Service Conversion and Establishment be
amended to include youth grants in the scope of the service (Attachment “C”), as
outlined in the report dated August 16th, 2012 from the Community Development
Coordinator.
2. Request to Waive Development Servicing Requirements at 3412 – 28 Avenue,
and at 3102 – 37 Avenue, in Vernon
At the August 15, 2012 Board of Directors meeting the following motion was passed;
“That the delegation matter regarding Affordable Housing Projects for
3102 37th Avenue and 3412 28th Avenue and the Conditions of Water
Service be referred to the Greater Vernon Advisory Committee.”
- Delegation request received July 26, 2012 and background information
- Correspondence dated July 25, 2012
- Staff report dated August 30, 2012
RECOMMENDATION 6
Page 40
That it be recommended to the Board of Directors that the request to waive
development servicing requirements for:
a. 3412 – 28 Avenue; and
b. 3102 – 37 Avenue, Vernon,
be denied.
Greater Vernon Advisory Committee
Agenda – Regular
-3-
September 6, 2012
3. Grant Request – Upper Room Mission
At the August 15, 2012 Board of Directors meeting the following motion was passed;
“That the request by the Upper Room Mission for a grant for $9,200 be referred
to the Greater Vernon Advisory Committee.”
- Staff report dated August 1, 2012
RECOMMENDATION 7
Page 90
That the request by the Upper Room Mission for a grant for $9,200 be respectfully
denied.
F.
BUSINESS ARISING FROM PETITIONS AND DELEGATIONS
G.
REPORTS
H.
IN CAMERA
I.
ADJOURNMENT
GVAC - REGULAR AGENDA
September 6, 2012 - Item B.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the GREATER VERNON ADVISORY COMMITTEE held
in the Board Room at the Regional District Office on Thursday, August 2, 2012
Members:
Director M. Macnabb
Alternate Director J. Garlick
Alternate Director M. O’Keefe
Director R. Sawatzky
Alternate Director B. Spiers
Councillor G. Kiss
Director B. Fleming
Electoral Area "C" (Chair)
District of Coldstream
City of Vernon
City of Vernon
City of Vernon
District of Coldstream
Electoral Area "B"
Staff:
T. Hall
T. Nelson
J. Byron
K. Pinkoski
D. McTaggart
H. Roseberry
Administrator
Community Development Coordinator
Corporate Officer / H. R. Manager
Parks Planner
General Manager, Engineering
Clerk (taking minutes)
Also Present: Councillor M. Besso
M. Stamhuis, CAO
Director P. Nicol
Director D. Dirk
Media and Public
District of Coldstream
District of Coldstream
City of Vernon
District of Coldstream
CALL MEETING TO ORDER
The Chair called the meeting to order at 8:05 a.m.
APPROVAL OF AGENDA
Moved and seconded by Director Sawatzky and Councillor Kiss
That the agenda of August 2, 2012 Greater Vernon Advisory Committee meeting be approved
with the following additions:
•
•
•
•
•
•
•
•
•
D.5
F.1
F.2
F.3
F.4
F.5
F.6
F.7
F.1
District of Coldstream letter dated July 26, 2012 re: Notice of Motion
Administrator’s Report
Project status updates
O’Keefe Ranch status (was the water connection compliant with regulations)
Water consultants (Master Water Plan)
Agriculture Water Rate Committee
Referendum update
Commercial Water Rates
In Camera – Section 90(1)(g)
CARRIED
ADOPTION OF MINUTES
Moved and seconded by Councillor Kiss and Director Sawatzky
That the minutes of the July 5, 2012 Greater Vernon Advisory Committee Meeting be adopted
as circulated.
CARRIED
Page 1 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item B.1
Greater Vernon Advisory Committee
Minutes – Regular
-2-
August 2, 2012
PETITIONS AND DELEGATIONS
Barry Beardsell
A verbal presentation expressing concern with the overall management of Parks and Recreation
and the lack of accountability within the department was provided.
Annette Sharkey
An overview of the green space audit that was conducted in the City of Vernon’s City Centre
neighborhood was provided. The presentation included information on the audit process, the
green spaces that were evaluated and the importance and value that green space has on a
community.
NEW BUSINESS
Proposed Multi-Use Pathway, Phase 2 on Kidston Road
Moved and seconded by Director Sawatzky and Fleming
That the Letter dated June 19, 2012 from the District of Coldstream be received for information
and a letter of support be provided.
CARRIED
Support for Community Infrastructure Improvement Fund Application
Staff discussed the Community Infrastructure Improvement Fund with the Administrators of the
funding program. It was understood that there is a funding cap of $250,000 per applicant. The
August 2nd intake submission was withdrawn to allow for another project to be put forward. Next
intake is November 19, 2012, at which time staff will submit the application.
Moved and seconded by Councillor Kiss and Director Sawatzky
That it be recommended to the Board of Directors that a funding application be submitted to the
Community Infrastructure Improvement Fund, as outlined in the report from the Community
Development Coordinator dated July 20, 2012; and further,
That $70,825.00 be approved in the 2013 Capital Budget for the Regional District’s cost-sharing
portion of the funding application for the Kalamalka Beach Accessibility project; and further,
That staff are authorized to proceed with the proposed projects contingent upon receipt of
Community Infrastructure Improvement funding.
CARRIED
Fees and Charges
The Parks Planner provided information in support of the proposed Manual of Fees and
Charges. Staff collaborated over changes and determined that changes would be implemented
if there was enough information to support the change. There was discussion around having
the elected officials be more involved in the development of the Fees and Charges Manual. The
expiration of the term was shortened to allow for adjustments should the HST be eliminated.
Page 2 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item B.1
Greater Vernon Advisory Committee
Minutes – Regular
-3-
August 2, 2012
Moved and seconded by Councillor Kiss and Director Sawatzky
That it be recommended to the Board of Directors that the Manual of Fees and Charges for
Greater Vernon Parks, Recreation and Culture services September 1, 2012 to March 31, 2013
be adopted as outlined in Attachment “A” regarding Fees and Charges; and further,
That staff be directed to prepare the appropriate bylaw for adoption; and further,
That staff initiate policy discussions around fees and charges with the input of senior recreation
facility management staff.
CARRIED
BX Creek – Falls Trail & 48th Avenue to Deleenheer Road
Moved and seconded by Councillor Kiss and Alternate Director O’Keefe
That it be recommended to the Board of Directors that staff proceed with the repair of two (2)
bridges along the BX Falls Trail and install additional boardwalk between 48th Avenue and
Deleenheer Road to prevent future trail washout.
CARRIED
Notice of Motion – Master Water Plan Technical / Working Group Committee
Moved and seconded by Director Sawatzky and Alternate Director Spiers
That Councillor Kiss be appointed to the Master Water Plan Technical / Working Group
Committee in an observational role.
CARRIED
BUSINESS ARISING FROM PETITIONS AND DELEGATIONS
Barry Beardsell
Moved and seconded by Director Fleming and Alternate Director Spiers
That the delegation presentation by Barry Beardsell be received for information.
CARRIED
REPORTS
Administrator’s Report - Project status updates
Alternate Director Lord provided a list of resolutions from the Greater Vernon Advisory
Committee requesting updates from staff. Staff provided updates on the following:
-
Okanagan College Sports Facility
Financing the cost of the Master Water Plan (this matter was deferred to a later date)
Funding Requests
Recreation Centre Repairs/Need Assessment
Agricultural Rates – Special Committee
Parks Service Review
Water Supply Agreement – Stepping Stones
Master Water Plan Update
Page 3 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item B.1
Greater Vernon Advisory Committee
Minutes – Regular
-4-
August 2, 2012
Chair Macnabb provided a list of projects requesting updates from staff. Staff provided updates
on the following:
- O’Keefe Ranch status
- Farmers’ Market
IN CAMERA
Moved and seconded by Councillor Kiss and Alternate Director Spiers
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Regional
Board convene In Camera to deal with matters deemed closed to the public in accordance with
Section 90(1) (e) and (g) of the Community Charter.
CARRIED
The regular meeting of the Greater Vernon Advisory Committee adjourned to meet “In Camera”
at 10:20 a.m.
The regular meeting of the Greater Vernon Advisory Committee reconvened at 10:45 a.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:46 a.m.
Certified Correct:
Chair
Corporate Officer
Page 4 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item C.1
REGIONAL DISTRICT OF NORTH OKANAGAN
REQUEST TO APPEAR AS A DELEGATION
Meeting date requested:
Name of Person Making Presentation:
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Contact Information:
E-mail Address:
Address:
Street:
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City:
Province:
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Postal Code:
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In order that we may process your request, please answer the following:
• Have you been in contact with staff from the Regional District of North
Okanagan regarding this matter?
YES
If YES to the above can you advise which department and / or staff member you were in
contact with
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· DETAilS .QFPRESENTt\TIQN
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Submittedby: __________________________________
, DESIRED ACTION OF THE BOARDlCOMMITTEE
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Following receipt of your request, your information will be reviewed by the Corporate Officer and you will be
notified as to how your request will proceed. Be advised that submission of your request does not
constitute approval to appear. If you receive confirmation that your request has been approved you will be
advised as to the date, time and lace of the meetin .
Review by staff required:
Approved to appear as a delegation:
If yes, please indicate meeting:
0
0
DYES
DYES
o Board of Directors
Page 5 of 92
0
GVAC
o EAAC
NO
NO
GVAC - REGULAR AGENDA
September 6, 2012 - Item C.2
Page 6 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.1
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5801.05
TO:
Greater Vernon Advisory Committee
FROM:
Parks, Recreation and Culture
DATE:
August 16, 2012
SUBJECT:
Arts, Culture and Youth Grant Application Process
RECOMMENDATION:
That it be recommended to the Board of Directors that Policy No. GVPRC-003 Greater Vernon Arts,
Culture and Youth Operating Grant Guidelines (Attachment “A”), as outlined in the report dated
August 16th, 2012 from the Community Development Coordinator, be adopted.
That it be recommended to the Board of Directors that Policy No. GVPRC-004 Greater Vernon Arts,
Culture and Youth Project Grant Guidelines (Attachment “B”), as outlined in the report dated August
16th, 2012 from the Community Development Coordinator, be adopted.
That it be recommended to the Board of Directors that Bylaw No. 1648 - Greater Vernon Parks,
Recreation and Culture Service Conversion and Establishment be amended to include youth grants in
the scope of the service (Attachment “C”), as outlined in the report dated August 16th, 2012 from the
Community Development Coordinator.
BACKGROUND/HISTORY:
The Regional District of North Okanagan does not have a policy in place outlining eligibility, or an
application process, for grants within the Greater Vernon Parks, Recreation and Culture function.
There has been interest expressed by the Board for a formalized application and accountability
process; the following are related resolutions:
At their regular meeting held on March 16th, 2011, the Board of Directors adopted the following
resolution:
That recipients of Regional District of North Okanagan grants be requested to provide an
annual written report on their activities.
At their regular meeting held on September 7, 2011, the Board of Directors adopted the following
resolution:
That recipients of grant funds from the Regional District of North Okanagan be required to
submit an itemized accounting of how the funds were spent.
Page 7 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.1
Report to: Greater Vernon Parks, Recreation and Culture Advisory Committee
From: Parks, Recreation and Culture
Re: Arts, Culture and Youth Grant Application Process
File No.: 5801.05
Date: August 16, 2012
Page 2 of 6
At their regular meeting held on February 1, 2012, the Board of Directors adopted the following
resolution:
That the Regional District of the North Okanagan establish a policy that grant requests to the
Greater Vernon Advisory Committee for consideration in the following year's budget be
received before September 30 of the current year; and further,
That all requests to appear as a delegation in regards to the following year's budget be
scheduled throughout October and November of the current year; and further,
That the Request to Appear as a Delegation Form be updated to include this information.
At their special meeting held on January 26, 2012, the Greater Vernon Advisory Committee adopted
the following resolution:
That staff be requested to commence the process of drafting a policy for consideration of
Greater Vernon Parks, Recreation and Culture funding requests.
At their regular meeting held on February 15th, 2012 the Board of Directors adopted the following
resolutions:
That staff be directed to develop a standardized funding application form clearly laying out
what funding has been received historically, what funding is being requested and reasons for
any increase; and further,
To include a grid to help determine how decisions are made based on participation rates and
function versus grant in aid.
That staff bring forward a proposal on how to best approach the issue of grant applications.
This report and the associated policies are coming forward as a result of the above resolutions.
DISCUSSION
The Greater Vernon Parks, Recreation and Culture function is undergoing a service review. As part
of this process, it is anticipated that there may be the establishment of a new Greater Vernon Arts,
Culture and Youth Function.
It is expected that the guidelines for grant funding that are included in the attached policies will find
their way into the memorandum of understanding, and ultimately into the new service establishment
bylaw; however, as there is a need for guidance sooner than the anticipated MOU signing date, the
two attached policies are proposed for adoption and application in the 2013 budget process.
CURRENT CONDITION:
Dissemination of grant funding is permitted under the authority of Bylaw No. 1648 - Greater Vernon
Parks, Recreation and Culture Service Conversion and Establishment (Establishing Bylaw), with
amendment to add all of Coldstream by way of Bylaw 1893 and the addition of Teen Junction by way
of Bylaw 2491. The scope of the current service includes:
“Cultural services and/or grants related to:
 Greater Vernon Museum and Archives
Page 8 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.1
Report to: Greater Vernon Parks, Recreation and Culture Advisory Committee
From: Parks, Recreation and Culture
Re: Arts, Culture and Youth Grant Application Process






File No.: 5801.05
Date: August 16, 2012
Page 3 of 6
Vernon Public Art Gallery
Boys and Girls Club of Vernon
Vernon Community Arts Council
Caetani House;
Cultural Grants; and
Literacy and Youth Initiatives Society of the North Okanagan (Teen Junction)”
Grants distributed from the Greater Vernon Parks, Recreation and Culture function (060) have
historically fallen into one of three categories:
1. Annual operating grants
2. Operating grants-in-aid
3. Facility-use off-set grants
Annual Operating Grants
Annual operating grants are provided to those organizations specifically listed within Bylaw 1648,
although the levels of funding are not committed through a multi-year funding agreement or otherwise;
however, since the annual operating grants make up a significant component of the total budget of
these organizations, they have an expectation that the funding is, at minimum, consistent from year to
year.
It should be mentioned that the Vernon and District Performing Arts Centre does have a multi-year
funding agreement, but is established through a separate bylaw and, therefore, not part of the Greater
Vernon Parks, Recreation and Culture function.
Operating Grants-in-aid
Over the past couple of years there have been operating grants-in-aid given to organizations not
specifically listed in Bylaw 1648, including North Okanagan Artists Alternative (Gallery Vertigo) and
the Okanagan Science Centre; these have been provided, in part, to help off-set cut-backs in
Provincial arts funding. Gallery Vertigo has received funding this way for several years now.
Facility-Use Offset Grants
Although facility-use offset grants are not often awarded, there has been an example of this type of
grant recently, which was for the Hospice House in 2011 to offset their fee for the use of the
recreation centre for a fundraising event. There has also been support for events through the Multiuse Centre function (Wesbild), including a grant to the RBC Cup to offset facility use fees, and to the
2011 Sparkling Hill Masters World Cup to offset the cost of using the Wesbild Centre; both of which
came from Multi-use seed monies.
Although the contribution amount is based on the cost of the use of the facility, it is the same as a
direct monetary contribution to the organization.
Page 9 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.1
Report to: Greater Vernon Parks, Recreation and Culture Advisory Committee
From: Parks, Recreation and Culture
Re: Arts, Culture and Youth Grant Application Process
File No.: 5801.05
Date: August 16, 2012
Page 4 of 6
ISSUES WITH THE CURRENT CONDITION:
Operating Grants
Currently, operating grants are provided on both an annual and a year-to-year basis. There are no
clearly defined criteria, through policy, for those organizations that receive operating grant-in-aid
(year-to-year). It is understood that they should be not-for-profit, but there hasn’t been a clear
auditing process to determine if they may be competing with those organizations that we provide with
annual operating funds.
For the health of not-for-profit organizations, operating funding should be as consistent as possible.
When organizations receive operating funding on a year-by-year basis, it can affect their opportunity
for growth and may compromise their sustainability if not consistently provided. For this reason,
operating funds should be limited to organizations that have been identified as providing services that
are not already being delivered by a public or private body, and should be secured through a multiyear funding agreement. Operating grants-in-aid do not provide consistent financial security to these
organizations, and may result in continued off-loading of arts funding from provincial to local
government.
Project/Facility-Use Offset Grants
The Greater Vernon Parks, Recreation and Culture function currently provides project funding through
facility-use offset grants. In this way, the projects that are funded have been limited to only those that
utilize sub-regional facilities.
To date it has only been on a case-by-case basis that funding has been provided, rather than in
consideration of long-range art, culture or youth planning objectives. There have been some reporting
requirements imposed on recipients, but they have been limited and inconsistent.
In some circumstances, activities have been funded that have been fundraisers for an organization,
rather than a youth, art or culture project or event. Since the general taxpayer has the opportunity to
donate money to a cause of their choice, it would be more appropriate for project funding to go toward
activities or events that provide art, culture and/or youth value to the Greater Vernon Community, and
support long-term art, culture and/or youth planning objectives.
PROPOSED MODEL:
Operating Grants

Operating grants funded through the Greater Vernon Parks, Recreation and Culture function
will be provided to organizations and services that are specifically identified within the Service
Establishment Bylaw. The current list of organizations that receive annual operating funding
includes:
-
Greater Vernon Museum and Archives
-
Vernon Public Art Gallery
-
Vernon Community Arts Centre (through the Arts Council of the North Okanagan)
-
Boys and Girls Club
-
Teen Junction
Page 10 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.1
Report to: Greater Vernon Parks, Recreation and Culture Advisory Committee
From: Parks, Recreation and Culture
Re: Arts, Culture and Youth Grant Application Process
File No.: 5801.05
Date: August 16, 2012
Page 5 of 6
Other organizations can be added to this list with the unanimous consent of the participants of
the service, and consideration of the eligibility requirements outlined in the attached policy
(Attachment “A”).

Operating Grants will not be provided to support services and programs which are already
being provided by the public or private market.

Operating funds will be provided to assist those organizations in meeting their operating costs,
which may include lease payments, staffing costs and other necessary operating expenses.

Any capital funding requests received from those organizations will be considered against all
other capital items within parks and recreation, as they are now.

Organizations receiving Operating Grants will be eligible for one Project Grant within the same
calendar year.

Recipients will be required to adhere to the application and reporting process established
within the Greater Vernon Arts, Culture and Youth Operating Grant Guidelines Policy No.
GVPRC – 003 (Attachment “A”).
Project Grants

Project grants will provide funding for a festival, event or project (including capital works) that
feature publicly accessible arts, culture and/or youth based elements for the public benefit of
Greater Vernon residents to a maximum of 50% of eligible costs.

Recipients can be any organization (not just those listed in the Establishing Bylaw) that meets
the eligibility requirements outlined in the Greater Vernon Arts, Culture and Youth Project
Grant Guidelines Policy No. GVPRC – 004 (Attachment “B”).

Innovation and collaboration across sectors and interests will be encouraged.

The budget for project grants will be set annually by the Board, and funding will be approved
by the Board of Directors with consideration given to recommendations from an adjudication
process.

Funding applications will be considered against any relevant planning documents.

Recipients will be required to adhere to the application and reporting process established
within the Greater Vernon Arts, Culture and Youth Project Grant Guidelines Policy No. GVPRC
– 004 (Attachment “B”).

It should be understood that there is not a clause in the proposed policy that limits youth
grants to strictly arts or culture initiatives, so it could be extended to other types of youth
events, festivals or projects.
EXISTING POLICY AND BYLAW:
There is no existing policy relating to grants in the current Greater Vernon Parks, Recreation and
Culture function.
The existing Bylaw No. 1648 - Greater Vernon Parks, Recreation and Culture Service Conversion and
Establishment includes cultural grants in the scope of the service, but not grants for youth. If the
policy and application, as proposed in Attachment “B”, was to be implemented in the 2013 budget
Page 11 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.1
Report to: Greater Vernon Parks, Recreation and Culture Advisory Committee
From: Parks, Recreation and Culture
Re: Arts, Culture and Youth Grant Application Process
File No.: 5801.05
Date: August 16, 2012
Page 6 of 6
year to accommodate youth project grants, the existing bylaw would have to be amended as shown in
Attachment “C”. If the Board of Directors chooses to amend the bylaw, it will be prepared and brought
back for adoption.
FINANCIAL/BUDGETARY CONSIDERATIONS:
Annual operating grants: unless other organizations are added to the list within the Establishing
Bylaw, the budget is expected to remain consistent with the current amounts, with an average annual
increase equal to CPI.
Project grants: a review of past years’ budgets shows that operating grant-in-aid and facility offset
grants have been given out up to approximately $50,000/year in 2012. The 2006 Greater Vernon Arts
and Culture Master Plan (un-adopted) suggests that up to $100,000 be committed annually to support
arts and culture projects (above the operating grants).
PERSONNEL IMPLICATIONS:
Staff will be responsible for reviewing both operating and project grants using a consistent matrix, and
the full information will be provided to the GVAC Committee and Board for review, including
recommendations.
COMMUNICATIONS CONSIDERATIONS:
If the policies are adopted, staff will be making the project grant application form available on the
Regional District website and advertising through the local newspaper.
Organizations that have inquired in the past will be directly notified.
The new Operation Grant Applications will be sent to those organizations listed in the current Service
Establishment Bylaw.
Submitted by:
Tannis Nelson,
Community Development Coordinator
Page 12 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.1
Attachment "A"
REGIONAL DISTRICT OF NORTH OKANAGAN
POLICY NO. GVPRC - 003
Greater Vernon Arts, Culture and Youth Operating Grant Guidelines
Approval Date:
Amendment Date(s):
PURPOSE:
To provide guidelines for Greater Vernon Arts, Culture and Youth Operating Grants,
including eligibility, application process, and reporting requirements.
POLICY STATEMENTS
Greater Vernon Arts, Culture and Youth Operating grants are intended to provide
funding that support the operation and maintenance of publicly accessible art, culture
and/or youth services and facilities for the public benefit of Greater Vernon residents.
PROCEDURES
1.0 Eligibility
Organizations must meet the following eligibility requirements to receive an Arts,
Culture and Youth Operating Grant:

Be specifically named in the current Service Establishment Bylaw for the grant
function;

Be a registered not-for-profit society that operates in Greater Vernon;

Have an independent, active governing body composed of volunteers (i.e. Board
of Directors). Voting members of the Board of Directors of a Society receiving
funds from Regional District may not concurrently hold a paid staff position with
the society, and may not be paid for services to the society (excluding
reimbursement for expenses);

Be in good standing with the B.C. Registrar of Societies and must have operated
for at least one fiscal year prior to the application deadline;

Provide art, culture and/or youth services to Greater Vernon residents without
exclusion to anyone by reason of religion, ethnicity, gender, age, sexual
orientation, language, disability or income;

Have a clear art, culture or youth focus in their vision and mandate, which is
reflected in the bylaws or other governance documents;
Page 13 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.1
Greater Vernon Arts, Culture and Youth Operating Grant Guidelines
GVPRC - 003

Be able to demonstrate financial stability, sound administration and
organizational capacity;

Demonstrate a proven track record of public service and excellence in
programming;

Demonstrate strong community ties and relationships;

Adhere to the accountability requirements set out with the approval of any
discretionary grant;

Not be any one of the following:

o
Individual(s);
o
Political parties and advocacy groups;
o
Religious groups;
o
Educational Institutions;
o
Third parties raising funds solely for charity or their own purposes.
Not deliver services and/or programs which are already being provided by the
public or private market.
2.0 Application Process
The eligible organizations will be required to apply for operating funds annually,
using the application and reporting form, included as Schedule “A” and forming part
of this policy.
The application deadline for submission will be September 30th of the year prior to
the year that the funding is requested for.
If the organization has a multi-year funding agreement with the Regional District, the
organization is still required to complete the attached form, but the funding amount
will be pre-determined, as outlined in the funding agreement.
3.0 Reporting Requirements
Organizations will have an annual reporting requirement in accordance to the Regional
District guidelines, as outlined in the attached application and reporting form (Schedule
“A”);
As part of their reporting requirements for maintaining funding eligibility the recipients will
be required to demonstrate that:
o
there is a need for financial assistance;
o
their own-source revenue streams show stability and growth;
o
Regional District funding will be used only for eligible expenses;
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Greater Vernon Arts, Culture and Youth Operating Grant Guidelines
GVPRC - 003
o
membership and annual visitor-ship shows stability and growth,
signifying a commitment by the organization to serve the community,
and a strong market for the service;
o
the organization has a positive impact in the arts, culture and/or youth
community;
o
partnership opportunities with other like organizations are encouraged
and embraced.
o
there is a commitment to not compete with private enterprise and
other organizations providing public service;
o
a long range plan is in place;
o
adult arts, culture programs are conducted on a cost recovery basis
consistent with current Regional District policy, with youth programs
permitted to be subsidized to a maximum of 50%.
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2013 Operating Grants APPLICATION Application Deadline: September 30, 2012 Mail or deliver completed and signed application form and a digital copy (pdf or word document) on CDRom, flashdrive or by email, along with supporting materials by the deadline to: Operating Grants Regional District of North Okanagan 9848 Aberdeen Road Coldstream, BC V1B 2K9 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 16 of 92
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2012 Arts, Culture and Youth Operating Grants The Regional District of North Okanagan allocates annual operating funding to arts, culture and youth organizations, listed in the Greater Vernon Parks, Recreation and Culture Service Establishment Bylaw, which provide arts, culture and/or youth based programming and activities for the benefit of Greater Vernon residents. This support acknowledges that the work of these organizations contributes to Greater Vernon’s quality of life, identity and economy. For more details on eligible costs for operating grant funding visit the RDNO website at www.rdno.ca/communitygrants. OPERATING GRANT DEADLINE: September 30, 2012 Note re: deadline – Funding is intended to support operating expenses during the calendar year beginning January 1, 2013. For more information, contact: Regional District of North Okanagan Community Development Coordinator [email protected] / 250‐550‐3689 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 17 of 92
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2013 Regional District of North Okanagan Operating Grant Application Submission Deadline: September 30, 2012 Mail or deliver completed and signed application form and a digital copy (pdf or word document) on CDRom, flashdrive or by email, along with supporting materials by the deadline to: Operating Grants Regional District of North Okanagan 9848 Aberdeen Road Coldstream, BC V1B 2K9 Declaration Note: This declaration is to be signed by two signing officers of your organization. I certify to the best of my knowledge that the information provided in this application is accurate, complete and endorsed by the group I represent. Information about an applicant’s operations is collected for the purpose of adjudicating the application and for administrative purposes. It is collected under the authority of the Local Government Act, Community Charter, and the Freedom of Information and Protection of Privacy Act. Organization Name: Signature Title Name (please print) Date Signature Title Name (please print) Date For RDNO Staff Use Only Date/Time Rec’d Complete Sent to CFO Adjudication Recommended Notification Complete Amount Letter Sent Payment Made Final Report Rec’d 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 18 of 92
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Applicant Information Organization Name: Address: Phone: Fax: Website: Email: Registered Non‐Profit Society (in good standing)  Yes  No Society/Charity No.: Date of Incorporation: Contact Name: Title: Phone: Email: Title: Alternate Contact Name: Phone: Email: Has your organization applied for a RDNO Operating Grant in the past?  New Applicant  Previous Applicant Are you applying for a RDNO Project Grant in addition to an Operating Grant?  Yes  No Grant Request Total 2013 Partnership (Operating) Grant Request: $________________ Amount of last operating grant (requested): $__________________ Year: 2012 Amount of last operating grant (received): $__________________ Year: 2012 Please explain any variation in the funding request between the last funded year and that requested for 2013. 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 19 of 92
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Organizational Profile 1. Briefly describe the history of your organization. Include key highlights, mission and value statements and any guiding documents. For previous applicants: are there any changes from last year? (Attach separate pages if necessary) Organization’s Management and Staff Structure 2. Please provide a list of the current Board of Directors and key staff, with brief (1 paragraph) curriculum vitae for each. 3. Please provide your volunteer hours, as shown below: Number of volunteers (board and non‐board): ___________ Number of volunteer hours: ________ hrs Number of voting members (excluding board): ___________ 4. Please include a page showing your Organizational Chart Facility 5. Please describe the organization’s facility (ownership, accessibility, environmental conditions, collections storage, exhibition space, programming space, etc) Membership and Attendance 6. Please attach your:  visitor statistics (broken down by demographics and participation)  membership information (broken down by individual, business or organization) Audience & Community Impact 7. Describe your target audience: 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 20 of 92
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8. How does your organization benefit the community as a whole and the arts/culture/youth community specifically? 9. How do you plan to reach the broader community? Does your organization plan to undertake initiatives to make arts/culture/heritage more accessible? Please provide examples including any successfully initiatives your organization has used to diversity or increase your audience in the last year. 10. Please describe partnerships and collaborations in which your organization has engaged in the last year. Please provide letters of agreement or support, if appropriate. 11. Does your organization have committees in place to tackle specific initiatives or challenges (for example: marketing committee, fundraising committees, etc)? Please describe. Programming 12. What is your organization’s primary area of activity? If more than one applies, please apply a percentage to each category in the table below. You may add additional notes to clarify the information. Dance Music Theatre Literary Visual Arts Youth Film
/Photo Multi‐
Other Discipline (Specify) 13. Please attach a list of proposed activities (performances, exhibitions, events, fundraisers, etc.) for the coming year. Whenever possible provide dates, locations, expected attendance. 14. Please attach support materials [programmes, images or audio/video (on CDRom or flash drive)] that reflect the type of quality of programming created, produced or presented by your organization in the last year. 15. Arts Based Organizations: What percentage of your activities are created, produced and presented by local artists? 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 21 of 92
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Planning and Financial Statements 16. Please include, as supporting materials, any current business plan or strategic plan for your organization and a progress update on the associated implementation plan. 17. What sources of funding was your organization successful in receiving last year? 18. What other sources of funding is your organization currently pursuing? Identify any groups, agencies, or businesses that you have approached or secured as contributors to your organization. 19. If the amount requested is not fully granted, how will this affect your operations? What changes would you have to make to the organization’s business/strategic plan (if applicable)? 20. Attach in your own format: 
A budget which includes your previous fiscal year, current fiscal year and forecasted revenues and expenditures for the next fiscal year. Please include revenues from other grant sources and fundraising activities. 
A balance sheet current as of your most recent fiscal year end. Please refer to the eligibility section on the RDNO website to ensure grant monies are not requested or used for ineligible costs. 21. If you have a deficit, what is your plan to address it? 22. Use the space below to note any line variances of more than 20% between budget years and attach additional pages if necessary. 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 22 of 92
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Self Assessment 23. What goals and objectives did your organization have for the previous year and what are your objectives for the coming year? Please describe your progress in fulfilling these objectives. 24. What are your organizations strengths? Share some of your recent successes and demonstrate this. 25. Where do you think your organization can improve? 26. What challenges or obstacles does your organization face? How do you minimize the impact of these threats? 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 23 of 92
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Checklist All Applicants 
Complete application – Signed original, plus electronic copy 
List of Current Board of Directors and Key Staff 
Organizational Chart 
List of proposed activities for the coming year 
Support materials from the previous year (programmes, audio/visual, etc) 
Letters of support from community partners 
Organization’s Business or Strategic Plan (if applicable) 
Status Report on Implementation of Business or Strategic Plan (if applicable) 
Organization’s Operating Budget and Balance Sheet 
Most recently filed BC Ministry of Finance Form 11 (Annual Society Report) 
Minutes from the last AGM 
Financial Statements presented at last AGM New Applicants 
Certificate of Incorporation 
Society Constitution and Bylaws 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 24 of 92
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Attachment "B"
REGIONAL DISTRICT OF NORTH OKANAGAN
POLICY NO. GVPRC - 004
Greater Vernon Arts, Culture and Youth Project Grant Guidelines
Approval Date:
Amendment Date(s):
PURPOSE
To provide guidelines for Greater Vernon Arts, Culture and Youth Project Grants,
including eligibility, application process, and reporting requirements.
DEFINITIONS
Capital Improvement is the addition of a permanent structural improvement or
the restoration of some aspect of a property that will either increase its useful life
or enhance its value for existing or planned use.
Project is an individual or collaborative enterprise that is carefully planned and
designed to achieve a particular aim, which may be one-time and may be
characterized by:
 creation of new work or materials;
 one-time capital improvement that will support on-going art, culture or
youth programs and/or
 new or emerging technologies, media, techniques and practices.
Festival is a series of events, performances and/or activities that take place,
usually in one place, which may occur over more than one day, and demonstrate
established or potential audience support from a broad range of the community.
Event is an organized performance, gathering, activity or cluster of activities that
occurs on a single day.
Art includes all genres within the following disciplines (list is not exhaustive and
two or more genres or disciplines may be combined):
 Performance (music, dance, theatre, spoken word, improvisation)
 Visual (two and three dimensional / performance / fine or artisanal craft /
site specific or temporary installation)
 Literary (poetry/prose)
 Media / new media (film/video/photography)
 Design (fiber arts/graphic)
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Greater Vernon Arts, Culture and Youth Operating Grant Guidelines
GVPRC - 004
Culture is broadly conceived to include both tangible and intangible
characteristics of the following elements, with activities and expression that
explore, interpret and celebrate:
 Human diversity
 Ecology and environment (as themes for artistic practice or interpretation)
 Heritage collections, archives , documentation, interpretation
 Storytelling, narratives, traditions and values, artisanal methods
Youth Programs are a system of services, activities or projects that focus on
youth development through art, culture or recreation, which are designed to
involve people who are 18 years or younger.
Publicly Accessible means all members of the public can access the benefits of
the Service without discrimination.
POLICY STATEMENTS
Greater Vernon Arts, Culture and Youth Project grants are intended to provide funding
for a festival, event or project (including capital works) that feature publicly accessible
arts, culture and/or youth based elements for the public benefit of Greater Vernon
residents.
Preference will be given to projects that demonstrate innovation and collaboration across
sectors and interests.
PROCEDURES
1.0 Funding Allocation
The budget for project grants will be established annually by the Board of Directors.
Funding applications will be approved by the Board of Directors based on
recommendations from an adjudication process.
2.0 Eligibility
In order to be eligible for Project Grants, all festivals, events and projects as defined
above must:
 Be open and/or accessible to the public, and reach beyond the organization’s
members and artists to the broader community;
 Offer a unique experience not duplicated by other ongoing organizations and
their activities;
 Be a one-time or new initiative, or if existing, demonstrate expansion and growth
(e.g. a trend of increase in audience, participation and/or activity);
 Be supported by budgets which are distinct from regular operating budgets of the
lead organization; and
 Prominently feature art, cultural and/or youth content.
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Greater Vernon Arts, Culture and Youth Operating Grant Guidelines
GVPRC - 004

Be conducted within the budget year for the funding awarded.

Be provided to Greater Vernon residents without exclusion to anyone by reason
of religion, ethnicity, gender, age, sexual orientation, language, disability or
income;
Project grants will only be awarded to organizations that meet all of the following criteria:

Be a registered not-for-profit society that operates in Greater Vernon;

Have an independent, active governing body composed of volunteers (i.e. Board
of Directors). Voting members of the Board of Directors of a Society receiving
funds from RDNO may not concurrently hold a paid staff position with the society,
and may not be paid for services to the society (excluding reimbursement for
expenses);

Be in good standing with the B.C. Registrar of Societies and must have operated
for at least one fiscal year prior to the application deadline;

Be able to demonstrate financial stability, sound administration and the
organizational capacity necessary to carry out the project;

Demonstrate a proven track record of public service and excellence in
programming and cultural production;

Demonstrate strong community ties and relationships;

Adhere to the accountability requirements set out with the approval of any
discretionary grant;

Not be any one of the following:
o
Individual(s);
o
Political parties and advocacy groups;
o
Religious groups;
o
Educational Institutions;
o
Third parties raising funds solely for charity or their own purposes.
An organization’s operating costs, including lease payments, staffing costs or other
operating expenses, will not be eligible for funding within a Project Grant.
3.0 Application and Reporting Requirements
Organizations must complete the application form, included as Schedule “A” and forming
part of this policy.
The application deadline for submission will be September 30th of the year prior to the
year that the funding is requested for.
Eligible organizations will have the opportunity to apply for project funds annually, using
the application and reporting form attached and forming part of this policy.
Specific projects can only receive project funding for two consecutive years, and must
demonstrate potential for growth to be eligible for a second year.
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PROJECT
2013 Arts, Culture, Youth Project Grants APPLICATION Application Deadline: September 30, 2012 Mail or deliver completed and signed application form and a digital copy (pdf or word document) on CDRom, flashdrive or by email, along with supporting materials by the deadline to: Project Grants Regional District of North Okanagan 9848 Aberdeen Road Coldstream, BC V1B 2K9 2013 Regional District of North Okanagan Project Grant Guidelines and Application Page 28 of 92
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2012 Arts, Culture and/or Youth Project Grants The Regional District of North Okanagan allocates annual grant funding to community organizations which intend to provide a festival, event or project featuring arts, culture and/or youth based elements for the benefit of Greater Vernon residents. Eligible organizations need not be from the arts, culture or youth sector. Innovation and collaboration across sectors and interests is encouraged. Project Grant funds may be requested for up to 50% of the total cost of a project. Although there is no formal funding cap, an effort will be made to award funding to a number of projects from the predetermined funding allocation. Please review the eligible uses for funding within this package for further information. This support acknowledges that:  New initiatives often need ‘seed money’ to get started and ongoing support to become established;  Community events build social connectedness and engagement;  Successful events and projects which include creative, cultural or youth content can be initiated by individual or collaborative groups whose primary mandates may be unrelated to arts, culture and youth; and  The work of community organizations and the availability of arts, culture and youth activities, contributes to Greater Vernon’s quality of life, identity and economy. Note that these grants have a project focus. An organization’s operating costs are not eligible. For more details on eligible costs for project grant funding visit the RDNO website at www.rdno.ca/communitygrants. PROJECT GRANT DEADLINE: September 30, 2012 Note re: deadline – Funding is intended to support operating expenses during the calendar year beginning January 1, 2013. For more information, contact: Regional District of North Okanagan Community Development Coordinator [email protected] / 250‐550‐3689 2013 Regional District of North Okanagan Project Grant Guidelines and Application Page 29 of 92
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2013 Regional District of North Okanagan Project Grant Application Submission Deadline: September 30, 2012 Mail or deliver completed and signed application form and a digital copy (pdf or word document) on CDRom, flashdrive or by email, along with supporting materials by the deadline to: Project Grants Regional District of North Okanagan 9848 Aberdeen Road Coldstream, BC V1B 2K9 Declaration Note: This declaration is to be signed by two signing officers of your organization. I certify to the best of my knowledge that the information provided in this application is accurate, complete and endorsed by the group I represent. Information about an applicant’s operations is collected for the purpose of adjudicating the application and for administrative purposes. It is collected under the authority of the Local Government Act, Community Charter, and the Freedom of Information and Protection of Privacy Act. Organization Name: Signature Title Name (please print) Date Signature Title Name (please print) Date For RDNO Staff Use Only Date/Time Rec’d Complete Sent to CFO Adjudication Recommended Notification Complete Amount Letter Sent Payment Made Final Report Rec’d 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 30 of 92
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Applicant Information Organization Name: Address: Phone: Fax: Website: Email: Registered Non‐Profit Society (in good standing)  Yes  No Society No.: Date of Incorporation: Contact Name: Title: Phone: Email: Title: Alternate Contact Name: Phone: Email: Has your organization applied for a RDNO Operating Grant in the past?  New Applicant  Previous Applicant Are you applying for a RDNO Project Grant in addition to an Operating Grant?  Yes  No Grant Request Total 2013 Project Grant Request: $________________ Percentage of Total Project Budget:_____% Please indicate what you are applying to use the grant monies for (refer to definitions to RDNO Policy No GVPRC‐004 ‐ Greater Vernon Arts, Culture and Youth Project Grant)  Festival  Event Please indicate the focus of your project (can select more than one):  Project  Arts  Culture  Youth If your project, event or festival is to be held within Greater Vernon Parks, have you reviewed the Special Event Permit Application and reviewed all requirements?  Yes  No  Not Applicable 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 31 of 92
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Event/Festival/Project Description 1. Project/Event/Festival Name: 2. Proposed Date and Time: 3. Proposed Location: 4. Describe your initiative. What is the purpose or objective? 5. What makes it unique and innovative? 6. What is the primary target audience and what level of attendance/participation do you expect? How do you plan to reach your target market? Attach a list of marketing strategies (For example: If you plan to attract tourists, what marketing strategies will you use to reach them?) 7. Describe how this initiative complements other existing events and activities in the community. (Festivals, events and projects may compliment each other by linking with one another, building on and/or leveraging off of one another). 8. Describe how this initiative makes arts/culture/youth more accessible to the community. Does it provide access to those who may not otherwise have the opportunity to engage in arts, culture or youth activities? Is it welcoming and inclusive? 9. Attach a planning timeline for your initiative, and any supporting material such as promotional material 10. Is this a new project or expansion of an existing initiative? 11. If this is an existing initiative: a. How many years has it been going? b. What changes are you proposing to make to the initiative this year? What went well that you are going to ensure stays the same? c. Describe how the initiative is growing. Has attendance, audience participation or activity increased? Is there increased interest from other partners, organizations, artists, and/or sponsors? d. Describe how the grant will enable the expansion or improvement of the initiative. (Will it enable a new feature to be added, expansion in the duration or size of the event/project/festival, expansion in the reach to the community?) Key Personnel and Partners 12. Who are the members of the planning committee? Please describe each committee member’s role and their background and experience as it relates to the project and their connection to the community. 13. Has your organization and/or members of the planning committee successfully developed a project of similar magnitude to the one proposed? Please describe the experience. 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 32 of 92
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14. Please describe any partnerships or collaborations involved in creating and producing the initiative. Please provide contact information for each partner and attach letters of support. Partner Organization: Contact Name: Phone: Contact Name: Phone: Contact Name: Phone: Describe the role of this partner: Partner Organization: Describe the role of this partner: Partner Organization: Describe the role of this partner: 15. Outline the number of volunteers needed to run the initiative and what their roles and responsibilities will be. 16. Describe any training that you will provide to the volunteers. Planning and Financial Information 17. How will the grant money be spent in your project? Please be specific. 18. What other sources of project funding are you currently pursuing? Identify any groups, agencies, or businesses that you have approached as donors or sponsors for this initiative. 19. Please outline how this initiative will be continued in future years. (recipients of Project Grants may be able to re‐apply for funding for the same initiative, if there is evidence of a growth trend, for two years. The initiative will not be eligible for a third year.) 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 33 of 92
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20. If the amount requested as part of this application is not fully granted, how will you proceed differently with this project (e.g. seek more sources of alternate funding, cancel certain aspects of the program, run the initiative from a different venue, etc)? 21. If you have a deficit, what is your plan to address it? 22. Please identify any other challenges or issues facing the proposed initiative. Please describe how these risks will be mitigated and any contingency planning that your organization has done. 23. Complete the financial information form on the next page, or provide a more detailed Project income statement in your own format. Project financial statements must be separate from your organization’s operating financial statements. Funds dispersed through a Regional District of North Okanagan Arts, Culture and Youth Project Grant must be spent by December 2013. If the funds are not spent, they must be returned. If you hare facing challenges carrying out your project, please contact the Community Development Coordinator. Revenues and Contributions Details Cash Revenues Volunteer Contribution Other grants Ticket Sales Cash Donations Cash Sponsorships Volunteer Hours ($10/hr) Total cash rev from other sources
Total value of volunteer hours
Ineligible Expenses Details Cash Costs In‐Kind Donations (est. value) Decorations Food and Beverage/Catering Marketing Other (please specify) Eligible Expenses Details Cash Costs In‐Kind Donations (est. value) Artist and Performer Fees Other external contracted fees Design, Proeduction, fabrication and Installation costs Volunteer recruitment, training and support Permits, Insurance, security Other (research/feasibility studies if applicable) 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 34 of 92
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Total Cash Costs Total in‐kind donations: Total Grant Request (max 50% of $ total cash costs) To double check your eligibility for Total cash revenues from other sources this grant, complete the following: Less total cash costs = Demonstrated financial need This amount must be at least 50% of Total cash revenues from other sources the total project cost + total value of volunteer hours + total in‐kind donations = Demonstrated community support Evaluation and reporting 24. How will you evaluate this initiative? How will you determine whether it has been successful? What measureable outcomes will you use in your evaluation? If you received a grant in 2012, how will you compare the initiative from year to year? (Qualitative measures may include: an audience survey, suggestion box, social media feedback, etc. Quantitative measures may include; ticket sales, revenues, donations, sponsorships, # of returning performers or ticket buyers, etc) Grant recipients will be required to complete a follow‐up report in a prescribed format for the RDNO. Receipt of these reports in a precondition for consideration of an organization’s future grant applications, in any category. Your final report will be used in analysis of future grant applications. 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 35 of 92
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Checklist All Applicants 
Complete application – Signed original, plus electronic copy 
Most recently filed BC Ministry of Finance Form (Annual Society Annual Report) 
Financial Statements presented at last AGM 
List of marketing strategies 
Planning and Activity schedule or timeline 
Project business plan (if available) 
Copies of construction quotes (where applicable) 
Letters of support from community partners (letters from elected officials and/or local government staff will not be accepted) New Applicants 
Certificate of Incorporation 
Society Constitution and Bylaws 2013 Regional District of North Okanagan Operating Grant Guidelines and Application Page 36 of 92
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Attachment "C"
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 1648
A bylaw to convert the function of Community Parks and Recreational
Programmes and Facilities to a service established by bylaw and to amend
the service area to include only Designated Area No. 1 (City of Vernon, all of
the District of Coldstream and Electoral Areas “B” and “C”)
WHEREAS by Supplementary Letters Patent dated March 31, 1976 the Regional District was
granted the function of Community Parks and Recreational Programmes and Facilities (Div.
XXVI) within the entire Regional District;
AND WHEREAS the Local Government Act authorizes the Regional District Board (the
“Board”) to convert a function established by Supplementary Letters Patent to a service
exercised under the authority of a bylaw establishing the service;
AND WHEREAS the Board wishes to convert the function of Community Parks and
Recreational Programmes and Facilities (Div. XXVI) to an established service of Community
Parks, Recreation and Culture;
AND WHEREAS the Board wishes to amend the service area established under the Letters
Patent in order to establish a separate service area for each “Designated Area” as defined in
Supplementary Letters Patent dated March 31, 1976 and the Board is considering five distinct
bylaws for that purpose;
AND WHEREAS the Board wishes to amend the service area for the purpose of this Bylaw, to
include only the City of Vernon, part of the District of Coldstream (Municipal Voting Division
1) and Electoral Areas “B” and “C”;
AND WHEREAS the Regional District, the City of Vernon and the District of Coldstream have
entered into an agreement (a copy of which is attached as Appendix A, but which does not form
part of this bylaw) concerning the Parks, Recreation and Culture service;
AND WHEREAS the Board has obtained the required consent of at least 2/3 of the participants
of the original function pursuant to Section 802(1)(b) of the Local Government Act;
NOW THEREFORE, the Regional Board of the Regional District of North Okanagan, in open
meeting assembled, ENACTS AS FOLLOWS:
TITLE
1.
This Bylaw may be cited as the “Greater Vernon Parks, Recreation and Culture Service
Conversion and Service Establishment Bylaw No. 1648, 2000”
CONVERSION and ESTABLISHMENT
2.
The function of Division XXVI Community Parks and Recreational Programmes and
Facilities as established by Supplementary Letters Patent dated March 31, 1976, is
converted and established as the “Greater Vernon Parks, Recreation and Culture Service”
with the service area as described in Section 5 of this bylaw.
Page 37 of 92
Comment [A1]: Bylaw No. 1893
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September 6, 2012 - Item E.1
Bylaw No. 1648, 2000
Page 2
SCOPE OF SERVICE
3.
4.
The service established by this bylaw is limited to:
(1)
the operation of recreational programs and facilities;
(2)
the acquisition, improvement and maintenance of land, buildings and other facilities
for park and recreation purposes;
(3)
the operation and maintenance of tertiary or regional parks that tend to draw users
from outside the Service Area, including open space reserves and ecological reserves
which address objectives beyond the traditional recreation park;
(4)
operation and maintenance of those areas within secondary parks that contain
recreational programs or services provided by the Service;
(5)
Cultural services and/or grants related to:
(a) Museum;
(b) Art Gallery;
(c) Boys and Girls Club;
(d) Arts Council;
(e) Caetani House; and
(f) Cultural and youth grants
(g) Literacy and Youth Initiatives Society of the North Okanagan (Teen Junction)
It is the intention of the Board not to change the scope of the service without the
unanimous consent of all participants.
SERVICE AREA
5.
The service area for the service converted and established by Section 2 is the same as the
former Designated Area No. 1, consisting of all of the City of Vernon, all of Electoral
Areas “B” and “C”, and that part of the District of Coldstream being Municipal Voting
Division 1 as defined in the “District of Coldstream Local Government Elections
Procedures Bylaw No. 1233, 1996”.
PARTICIPATING AREAS
6.
The participating areas for the service are the City of Vernon, District of Coldstream, and
Electoral Areas “B” and “C”.
COST RECOVERY
7.
The annual cost of providing the service, including debt charges on existing parks and
recreational facilities within the service area, shall be recovered by either or both of the
following:
(1) the requisition of money under Sections 805 and 806 of the Local Government Act to
be collected as a property value tax to be levied on improvements only for regional
hospital district purposes within the participating areas and collected in accordance
with Sections 805.1 and 806.1 of the Act;
(2)
8.
the imposition of fees and other charges.
The annual cost of this service shall be apportioned amongst the participants on the basis of
the converted value of improvements only for hospital purposes in those areas.
Page 38 of 92
Comment [A2]: Proposed amendment
Comment [A3]: Bylaw 2491
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Bylaw No. 1648, 2000
Page 3
MAXIMUM REQUISITION
9.
The maximum amount that may be requisitioned annually for this service shall not exceed
the product of a levy of $ 1.45 for each $1,000 of net taxable value of land and
improvements in the service area.
COMMITTEE
10. The administration and the operation of the service shall be carried out by a committee to
be known as the “Greater Vernon Parks, Recreation and Culture Committee” (the
“Committee”). The Committee’s powers, duties and limitations shall be established by a
separate bylaw.
11. The Committee shall consist of three representatives appointed by the Council of the City
of Vernon, one representative appointed by the Council of the District of Coldstream, and
the Directors of Electoral Areas “B” and “C”. In addition, one representative appointed by
School District No. 22 shall sit on the Committee (unless the School District declines to
participate in the Committee), but that representative shall be limited to voting only on
matters relating to the property of the School District and services or facilities funded by
the School District.
12. Subject to Section 11, each member of the Committee shall have one vote on all matters
decided by the Committee.
REGIONAL BOARD VOTING
13. In relation to resolutions and bylaws respecting the administration and operation of the
service, including bylaws regulating the service, each director who represents a participant
shall be entitled to one vote.
WITHDRAWAL FROM SERVICE
14. In addition to the withdrawal procedure under the Local Government Act, if the scope of
the service as set out in Section 3 of this Bylaw is changed without the consent of a
participant, that participant may withdraw from the service by giving notice in writing to
the other participants, provided that the financial liabilities of the remaining participants
are not increased by the withdrawal or the withdrawing participant makes arrangements
that are accepted by the remaining participants, acting reasonably, to address the increased
liabilities.
READ a FIRST, SECOND and THIRD TIME
this 11th day of
October
, 2000
APPROVED by Inspector of Municipalities
this 23rd day of
January
, 2001
Reconsidered and ADOPTED
this
___________________________________
Chair
14th day of
February,
2001
___________________________________
Secretary
Page 39 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
REGIONAL DISTRICT OF NORTH OKANAGAN
Iy
Ol<Jlo.~
IillfD-jE(cffirrW~IID
REQUEST TO APPEAR AS A DELEGATION
Type of Meeting:
tJ o . VZ.'j)
Meeting Date Requested:
ru ("111 :<-..-
Name of Person or Group Making Presentation:
$:""
As.--' ltJ
Street Address:
City:
.n <--.A.N\.
ISc
Province:
Phone:
'2<'0
Email :
I
N
Last Name:
101"""
7 /; 'I 12
(Please Print)
"
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.:1£;;)
JUL
HEGIONAI 11''''n
Ie T OF
NORTH OKANA GAN
I S-/ I l-
Contact Information:
First Name:
--
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Postal Code:
. 306 g qq
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A
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In order that we may proCElss your request, plea'se ind'TCat;;-'which department and I or staff member you have
been in con tact with :
p~ lLI':: rJ LCOLSubject of Presentation:
(\ - -
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Purpose of Presentation:
S\~l /VbJ
r Information only
P'Request a Letter of Support
r Other (provide details)
r Request Funding
r.
l&vWS
J&
liJ
re2:&> CA I ~£i.'1 E:.t01'S
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'hll<-G I-M'Df1.AtVi -( N:Cv>l Ie:,;:.&> LA. 1"-0 1-1~<'
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Are there any deadlines around your request?
r yes
~o
Will you be providing supporting documentation?
c1es
r
If yes:
s;,~VlC.E.
I 1 t-lC R. ).+;;.
Af= 1- 0:> t.1 U N3 Lf',
I
1>...-
s'EJ<,v lGE
Deadline Date:
no
r handouts at meeting
p" publication
in agenda (submit one copy no later than 10 days prior to your requested appearance)
Technical Requirements:
ryes
Will you be using a PowerPoint presentation?
M
o
If yes, you are required to submit your presentation prior to the meeting daie to allow sufficient time to transfer the
presentation onto the Boardroom computer and to ensure that your software requirement is compatible with the
Regional District's software system . .
Following rece/pl of your request, your mformatlon will be revIewed by the Corporate Officer and you WIll be nott/led as to how your request will proceed. Be advIsed that
submIssion of your request does not constitute approval to appear. If you receive confirmation that your ,equest has been approved or denied, you wifl be advised as such. If
you receive approval to appear as a delegation, you will be provided with the date, time and location of tI. e meeting.
INTERNAL USE ONLY
r
Reliewed and ApprOl,ed to Appear as a Delegation
Page 40 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
GVSCPOLICY
Policy #:
GVSC 5001
Policy Category:
LONG TERM GOALS, RESULTS & PRIORITIES - WATER
Title:
Fair and Equitable Access
Date Approved:
July 28, 2005
Approved By:
GVSC
Amendment #:
Date Amended:
GVS customers wiU have fair and equitable access in both supply and pricing. This is further
interpreted as:
(a)
All current GVS - Water customers will have equal access to water services as a long
tenn goal.
(b)
The cost to provide service to new service areas such as new developments or specified
areas will be fully fuI).ded by the new service appJicant(s).
(c)
Current customers will not be impacted by the addition of new service areas in terms of
loss of adequate pressure or increased costs. Adequate pressure will be determined based
on sound engineering and design practice.
(d)
Access to water for commercial activities, including agricultural use, by customers being
serviced by GVS - Water will not be unduly restricted except in emergencies such as
drought.
(e)
Agricultural rates should be competitive with the agricultural rates charged within the
Okanagan Valley.
(f)
All user groups with the exception of agricultural users will be subject to the same
volume-based rate. (This statement to be confirmed or amended following Commission
decision on rates for 6 commercial properties during the 2006 budget process).
Page 41 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
GREATER VERNON SERVICES
WATER SYSTEMS STANDARDS
SCHEDULE "A " TO BYLAW No. 2063, 2005
Where it is necessary for the watermains to cross other underground services, the crossing shall
be made at a horizontal angle greater than 20 degrees and the vertical clearance between services
at the crossing point must be in accordance with Interior Health Authority requirements.
Vertical clearance shall be not less than 150 mm except in the case of sanil!l1Y sewers or storm
sewers where the clearance shall not be less than 450 mm between the exterior walls of the pipes,
unless approved in writing by GVS.
The drawings shall indicate all crossings with other underground services.
2.08
Fire Hydrants
Fire hydrants shall be constructed as shown on Standard Drawing W-04. Hydrants shall be plumb
and shall have their nozzles parallel with or at right angles to the curb. Hydrants shall be set with
ground flange above the ground at the elevation directed by GVS generally at ISO mm above
finished grade or curb grade where available. When set in a permanent sidewalk or other sol id
structure, a suitable expansion joint material shall be placed around the hydrant to allow for
movement between hydrant and structure . All hydrants shall be supplied with drains unless
otherwise specified by GVS. Sufficient drain rock shall be placed to allow for proper hydrant
drainage, generally a minimum of 0.25 cubic metres.
In general, fire hydrants shall be located at road intersections and at spacing in accordance with
flow requirements based on the Tables in the FUS guidelines or at maximum spacing as follows:
Residential Areas
150 m
High Density and Commercial
90 m
Rural areas
300 m (or greater if permitted by GVS)
Urban-wildland interface area
150m
Additional hydrants may be required by GVS at schools, major multiple family developments,
commerc ial or institutional buildings, or other major developments consistent with the latest fire
flow requirements of the lAO and the current building code. Additional hydrants shall match the
existing fire hydrants whenever possible. The add itional hydrants must be selected from an
approved product list.
-8-
Page 42 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
GREATER VERNON SERVICES
WATER SYSTEMS STANDARDS
SCHEDULE "A" TO BYLAW No. 2063, 2005
Where hydrants are located away from intersections, they should be located on the projection of
the property line dividing two lots. In selecting the location of a hydrant, the probable route of the
fire truck shall be considered.
A hydrant shall not be located within three metres of a utility pole, pad mounted transformer or
light standard, within 1.5 metres horizontally of underground service pipes or open ditches,
surface or underground features, or within 0.5 metres of the curb line or back of sidewalk unless
approved by a GVS Water Engineer.
For all new developments, a GVS representative will conduct fire flow test(s) from a typical
hydrant(s) in the development area to verify the system fire flow capacity and residual pressure
drop.
New developments shall utilize one hydrant type for the entire development.
2.09
Blow-Offs
Permanent blow-offs, as shown on Standard Drawing W-08, shall be installed at all permanent
dead-ends and an adapter will be required for connecting a standard 63 mm fire hose for flushing
the main.
The design of new developments shall incorporate fire hydrants placed at the end of all dead end
mains.
Temporary blow-offs (usually a corporation stop) may be installed to facilitate chlorination and
flushing of any part of the system. After flushing, the temporary blow off shall be removed as
directed by GVS.
2.10
Air Relief Valves
Combination acting air and vacuum relief valves shall nonmally be installed at all high points in
the watermain. A design objective for watermains should be to minimize the number of air valves
required. All venting should be piped above the high ground water table to avoid a cross
connection.
-9-
Page 43 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
GVWU Rates Imposition Bylaw No. 2527. 2012
11.
Page 11
Water Service and Other Construction Fees
a.
Service under 26 mrn diameter with a maximum
length of 20 metres
$ 3,255.00 plus water meter
b.
Service 27 to 38 mm diameter with a maximum length
of 20 metres
$ 4,150.00 plus water meter
c.
Service 39 to 55 mm diameter with a maximum length
of 20 metres
$ 5,250.00 plus water meter
d.
Service 56 to 110 mm diameter with a maximum
length of 20 metres
$ 8,400.00 plus water meter
e.
Service 111 to 160 mm diameter with a maximum
length of 20 metres
$ 9,660.00 plus water meter
f.
Service 161 to 210 mm diameter with a maximum
length of 20 metres
$ 11,340.00 plus water meter
g.
Other water services
At actual cost, plus 20% overhead
h.
ServIce Disconnection
At actual cost, plus 20% overhead
i.
150 mm Hydrant with a maximum lead length of 20
metres
$ 14,070.00
j.
Other Construction Services
k.
Connection fee for:
Existing water utilities that are not managed by the Regional Di strict; or
- Existing buildings or lots not serviced by the Greater Vernon Water Utility; or
- Add itional service to an existing customer where there is no new subdivIsion andlor buildIng
permits being issued (including secondary suites)
At actual cost, plus 20% overhead
i. Single family dwelling (SFD)
Ii. Secondary Suites (SFD)
iii. Multi-family units
iv. Park Model Recreation Unit Lots or Pads
v. Recreational Vehicle and Trailer Lots or Pads
vi. Institutional
$ 2,180.00
$ 1,090.00
$ 1,857.00
$ 1,090.00
$ 545.00
$ 8.88
per unit
per unit
per unit
per lot or pad
per lot or pad
per square metre of gross
floor area
$ 1,000.00 per unit
$ 7.27 per square metre of gross
vii. Commercial - Residential
iii. Commercial - Other
floor area
$ 3.63 per square metre of gross
floor area
Ix. Industrial
I.
Water for New Construction
i. Services 15 to 55 mm inside diameter for the fir'St 60
days after a building permit is issued and a water meter
has not been installed , inspected, and recorded for
billing purposes
ii, Services 15 to 55 mm inside diameter for initial and
subsequent months after 60 days after a building permit
has been issued until the water meter is installed and
recorded for billing purposes, or a Warning Letter is
issued
iii. Services over 56 mm inside diameter for the first 60
days after a building permit is issued and a water meter
has not been installed and recorded for billing purposes
iv. Services over 56 mm inside diameter for initial and
subsequent months after 60 days after a building permit
has been issued until the water meter is installed and
recorded for billing purposes, or a Warning Letter is
Page 44 of 92
$ 0.00 per 60 days or part thereof
$ 150.00 per quarter or part thereof
$ 0.00 per 60 days or part thereof
$ 150.00 per quarter or part thereof
GVAC - REGULAR AGENDA
BOARD
of DIRECTORS
September
6, 2012- -REGULAR
Item E.2 AGENDA
August 15, 2012 -Item C.4
DELEGATION TO THE BOARD OF DIRECTORS, NORD
WEDNESDAY, AUGUST 15
TH
,
2012
AFFORDABLE HOUSING PROJECTS
3102 37
TH
AVENUE & 3412 28
TH
AVENUE
CONDITIONS OF WATER SERVICE
Page 45 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
MEMORANDUM
TO:
Directors, RDNO
FROM:
Jed Astin
DATE:
August ih, 2012
The undersigned hereby appeals the Conditions of Water Service for the
th
affordable housing projects located at 3412 28 Avenue and 3102 3ih Avenue as
being contrary to RDNO Bylaw No. 2500, Regional Growth Strategy (Ref: Appendix
#1- Conditions of Water Service).
Firstly, though, some background ...
I emigrated to Canada from the U.K. in 1969 and was employed by the Vernon
School District. I "retired" from teaching at age 40 to pursue my passion for
affordable housing development. I developed the first rooming house in the City
opposite Bearisto School at a time when rooming houses were viewed as
undesirable as per the images of East Vancouver tenement hotels. This property is
now a CMHA building for their clients. It has taken some time establishing a track
record with the community to recognize that affordable housing is not bad
housing and is a necessary and integrated component offering choices. Appendix
#2 shows some of our present and developing buildings which have received City
and community support. I also had the privilege of authoring a study, "Rooming
Houses: Regulatory Reform" funded by the CMHC. This study formulated the
present rooming house policies in the City and other jurisdictions. We are
presently the largest private affordable housing provider in the City.
Page 46 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
2
th
Subject property, 3412 28 Avenue, is a conversion of the present building, same
footprint, to seven studio suites as approved by the City of Vernon (Ref: Appendix
#3).
th
This portion of 28 Avenue has been upgraded by the City in 2009 as per road,
sidewalk and utilities (Appendix #4). Photos are visual description of the subject
property and the immediate neighbourhood (Appendix #5). It is questionable as
to, firstly, why the City was not required to install a fire hydrant as part of the
road and utility improvements at that time and, secondly, why neighbouring
property developments were not required to do same. Correspondence from Dale
McTaggart, RDNO General Manager Engineering, states " ... you have chosen
properties that require extensive offsite improvements." This is plainly incorrect
for this subject property and "RDNO development requirements are applied
equitably to all developments" begs the question as to why other developments
th
on this portion of 28 Avenue were NOT required to install a fire hydrant
(Appendix #6). In addition, as part of the total required charges for this property
($27,874.00) are DCC's of $10,819. As per the Local Government Act (LGA), NO
DSS's are applicable as per Section 933 (4.01) & 933.1 given that the resulting
studio suites are less than 29 sq.m. (312.04 sq.ft.). This fact has and continues to
be correctly acknowledged by the City of Vernon for our affordable housing
projects (Appendix #7).
These comments are also applicable to the second subject property, 3102 3ih
Avenue. This property is a conversion of the present building, same footprint, to a
Page 47 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
3
ten unit rooming house as per Affordable Housing Agreements with the City of
Vernon and CHMC (Appendix #8).
Again, for neighbouring properties on this portion of 3ih Avenue, why were the
Teen Junction, immediate neighbour to the west of the subject property, and the
recent extensive addition to the accountant's office opposite the subject
property, NOT required to install a fire hydrant? (Appendix #9).
Notwithstanding, these location and neighbourhood arguments, I submit that
there is a fundamental incongruity between the NORD water service
requirements and the RDNO Regional Growth Strategy, Housing, pp34 & 35
(Appendix #10).
GOAL H-1:
SUPPORT AND ENCOURAGE A VARIETY OF HOUSING
OPTIONS TO MEET THE DIVERSE HOUSING NEEDS OF
ALL RESIDENTS IN THE REGION
H-1.5
Work cooperatively with the development community
to provide affordable housing options.
H-1.6
Encourage energy efficient retrofits of older buildings,
including both residential and commercial buildings.
H-1.7
Explore opportunities to establish financial and other
incentives to encourage energy efficient development.
Page 48 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
4
With respect to H -1.6 & H -1.7, our renovated buildings exceed the B.C.
Building Code as per insulation, dual flush toilets, low flow shower heads, hot
water heating and drip irrigation as standard energy conservation provisions.
Simply, the additional costs of the required offsite works, for both subject and
subsequent projects are detrimental to the provision of affordable housing
choices. In essence, similar to the "straw that breaks the camel's back" these
added costs are seriously detrimental to the resulting rents for both projects and
are unjustified given NORD's Bylaw No. 2500, Regional Growth Strategy.
Rooming house units rent for $395 - $450/month whereas the studio suites rent
for $550/month. Both include ALL utilities and Cable T.V. Shaw Cable is
cooperative in giving us bulk rates for affordable housing at presently $21.13 per
month per unit.
Many of our present tenants assist with the projects and affordability of capital
costs is achieved by doing a lot of the renovation work ourselves, viz; landscaping,
siding, insulation and vapour barrier, concrete, some framing, decks, drywall,
painting, etc.
Now, a secondary appeal is with respect to the cost of the change of the present
water service from ~" to 1". The cited cost for this is $3,255 per building " .. .for
25mm (1") service with a length that does not exceed 20m." This is NOT a new
service, simply a change of sizing at the shut off on the street. In the case of the
Page 49 of 92
Page 50 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
REGIONAL DISTRICT OF NORTH OKANAGAN
MEMBER MUNICIPALITIES'
CITY OF ARMSTRONG
DISTRICT OF COLDSTREAM
CITY OF ENDERBY
OFFICE OF: ENGINEERING
ELECTORAL AREAS:
VILLAGE OF LUMBY
TOWNSHIP OF SPALLUMCHEEN
CITY OF VERNON
"B" - SWAN LAKE
"c" - B.X. DISTRICT
"0" - LUMBY (RURAL)
OUR FILE No.:
PID:
"E" - CHERRYVILLE
"F" - ENDERBY (RURAL)
11-0610-VER-WSA
004-042-077
June 28, 2012
501114 BC Ltd.
c/o Jed Astin
#1, 12877 Kidston Road
Coldstream, BC V1 B 1Z4
Oear Mr. Astin:
Re:
Conditions of Water Service at 3412 - 28th Avenue (Lot 8, Blk. 80, DL 72, ODYD,
Plan 327) Vernon
In response to the above referenced application, the following information is required for water
service prior to water service approval.
1. This development is subject to all conditions of this letter and all attachments therein. The
applicant must read, understand and agree to these conditions, controls and guidelines prior
to construction/installation of any waterworks or connection
2. All water supplies are subject to RONO Water bylaws, rules and regulations. Copies of all
RONO bylaws are available at the RONO office and on the RONO website at www.rdno.ca.
3. The applicant is requesting the existing 19mm water service be upgraded to a 25mm
diameter water service.
4. The existing fire hydrant spacing in this area does not meet current bylaw requirements. An
additional hydrant is required.
5. The Municipal Waterworks Crew will install all connections from the existing water main
fronting the site. The operation of any utility valves or curb stops must be performed by the
Municipal Waterworks Crew unless authorized in writing by the RONO. Current bylaw rates
apply. Please notify RONO-GVW Staff at least one month prior to the preferred connection
date to schedule municipal crews to perform the connection.
6. Installatiot;l and maintenance of piping from the service connection to locations within the
property are the property owner's responsibility.
7. The applicant will be required to submit a plan showing the location of all existing and
proposed structures, natural features, utilities, services, roads and driveways, etc., on and
adjacent to the properties in question. All servicing must be located, verified in the field, and
shown on the submitted plan.
Regional District of North Okanagan
9848 Aberdeen Road
Coldstream, BCV1 B 2K9
Page 51 of 92
Phone:
Fax:
Web:
E-mail:
250-550-3700
250-550-3701
www.rdno.ca
[email protected]
GVAC - REGULAR AGENDA
September 6,
2012
Page
2 of 2- Item E.2
Project Fees
The following fees are required prior to development approval. Fees are payable at the
RDNO office.
The Water Service Connection Fee is for the increased water demand on the GVW system.
This fee must be paid prior to connection to the RDNO community water system.
Fee Description
Rate
Water Service
Application Fee
$300 plus $10 per domestic unit
or equivalent. 7 units proposed.
Development Cost
Charges
Credit one $2,180 (single family
dwelling unit), 7 proposed units
at $1857 each = $12,999$2180 = $10,819
$3,255 for 25mm service with a
length that does not exceed 20
metres.
Payable Prior
to ...
Application
Review
Total
$400
($300 has
been paid)
Balance
Due $70
$10,819
=
Water Service
Construction Fee
Fire Hydrant
Construction Fee
$13,400
Installation of
Water Service
Installation of
Water Service or
Water service
activation
Development
Approval and/or
Connection of
water service.
$3,255
$13,400
This review is valid for ONE (1) YEAR from the date of this letter provided that there are no
changes in legislation, regulations, or bylaws in which case alterations to this review may be
required to comply with the new legislation, regulations, or bylaws. It is now the applicant's
responsibility to fulfill the conditions of this review.
If you have any questions regarding the above fees and conditions, please feel free to contact
our office at 250-550-3659. Please reference our file number on all correspondence.
Larry Gardiner, AScT
Engineering Technologist
JB/dd
ec:
CO:
Attach:
Dale Rintoul- City of Vernon
Liz Hanley - City of Vernon
File
Conditions of Water Use
Water Use Requirements
Page 52 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
REGIONAL DISTRICT Of NORTH OKANAGAN
MEMBER MUNICIPALITIES:
CITY OF ARMSTRONG
DISTRICT OF COLDSTREAM
CITY OF ENDERBY
ELECTORAL AREAS:
VILLAGE OF LUMBY
TOWNSHIP OF SPALLUMCHEEN
CITY OF VERNON
OFFICE OF: ENGINEERING
"E" - CHERRYVILLE
"F" - ENDERBY (RURAL)
"B" - SWAN LAKE
"C" - B.X. DISTRICT
"D" - LUMBY (RURAL)
OUR FILE No.:
PID:
09-0846-VER-GVW
003-984-176
June 28, 2012
501114 BC Ltd.
c/o Jed Astin
#1, 12877 Kidston Road
Coldstream, BC V1 B 1Z4
Oear Mr. Astin:
Re:
Conditions of water service for Building Permit at 3102 - 3th Avenue (Lot 2, Plan
327E, Sec. 3, Blk. 42, ODYD, Tp. 8) Vernon
In response to the above referenced application, the following information is required for water
service prior to water service approval.
1. This development is subject to all conditions of this letter and all attachments therein. The
applicant must read, understand and agree to these conditions, controls and guidelines prior
to construction/installation of any waterworks or connection
2. All water supplies are subject to RONO Water bylaws, rules and regulations. Copies of all
RONO bylaws are available at the RONO office and on the RONO website at www.rdno.ca.
3. The applicant is requesting the existing 19mm water service be upgraded to a 25mm
diameter water service.
4. The existing fire hydrant spacing in this area does not meet current bylaw requirements. An
additional hydrant is required to be installed at the south west corner of 37 Ave and 31
Street.
5. The Municipal Waterworks Crew will install all connections from the existing water main
fronting the site. The operation of any utility valves or curb stops must be performed by the
Municipal Waterworks Crew unless authorized in writing by the RONO. Current bylaw rates
apply. Please notify RONO-GVW Staff at least one month prior to the preferred connection
date to schedule municipal crews to perform the connection.
6. Installation and maintenance of piping from the service connection to locations within the
property are the property owner's responsibility.
7. The applicant will be required to submit a plan showing the location of all existing and
proposed structures, natural features, utilities, services, roads and driveways, etc., on and
adjacent to the properties in question. All servicing must be located, verified in the field, and
shown on the submitted plan.
Regional District of North Okanagan
9848 Aberdeen Road
Cold stream, BCV1 B 2K9
Page 53 of 92
Phone:
Fax:
Web:
E-mail:
250-550-3700
250-550-3701
www.rdno.ca
[email protected]
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Page 2 of 2
Project Fees
The following fees are required prior to development approval. Fees are payable at the
RDNO office.
The Water Service Connection Fee is for the increased water demand on the GVW system.
This fee must be paid prior to connection to the RDNO community water system.
Fee Description
Rate
Water Service
Application Fee
$300 plus $10 per domestic unit
or equivalent. 10 units proposed.
Connection fee for
lots not currently
serviced by GVWU
Credit one $2,180 (single family
dwelling unit), 3 proposed units
at $1857 each $5571 - $2180
$3391
$3,255 for 25mm service with a
length that does not exceed 20
metres.
Water Service
Construction Fee
Fire Hydrant
Construction Fee
=
=
$13,400
Payable Prior
to ...
Application
Review
Installation of
Water Service
Installation of
Water Service or
Water service
activation
Development
Approval and/or
Connection of
water service.
Total
$400
($300 has
been paid)
Balance
Due = $100
$3391
$3,255
$13,400
This review is valid for ONE (1) YEAR from the date of this letter provided that there are no
changes in legislation, regulations, or bylaws in which case alterations to this review may be
required to comply with the new legislation, regulations, or bylaws. It is now the applicant's
responsibility to fulfill the conditions of this review.
If you have any questions regarding the above fees and conditions, please feel free to contact
our office at 250-550-3659. Please reference our file number on all correspondence.
Larry Gardiner, AScT
Engineering Technologist
LG/dd
ec:
Dale Rintoul - City of Vernon
Liz Hanley - City of Vernon
Attach: Conditions of Water Use
Water Use Requirements
Page 54 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Six Studio Suites
th
3912 30 Avenue
Page 55 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Six Studio Su ites
th
3905 30 Avenue
I:
Page 56 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Five Studio Suites & One 1-Bedroom Apartment
Renovations in Progress
4007 2th Avenue
Ten Unit Rooming House
st
2902 41 Avenue
Page 57 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Five Unit Rooming House
4000 2ih Street
Nine Unit Rooming House
th
2700 35 Street
Page 58 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
THE CORPORATION OF THE CITY OF VERNON
File: ZON00186/ DVP00245
Bylaw 5345
January ii, 2012
Mr. Jed Astin
501114 BC Ltd.
#1 - 12877 Kidston Road
Coldstream, BC Vi B 1Z4
Dear Mr. Astin:
Re:
"3412 - 28th Avenue Rezoning Amendment Bylaw Number 5345, 2011" and
Development Variance Permit Application - Lot 8, Plan 327, Block 80, DL 72, ODYD
Council, at its Regular Open Meeting held on January 9, 2012 gave third reading to "3412 28th Avenue Rezoning Amendment Bylaw Number 5345, 2011" - a bylaw to rezone the
subject property from "C8 - Central Business District" to "RH3 - High Rise Apartment
Residential" .
Prior to final adoption of the rezoning bylaw all conditions imposed on this application must be
completed. The conditions are outlined in the following resolution adopted by Council at its
Regular Open Meeting held on October 24, 2011:
I'THA T Council support the rezoning application submitted by Jed Astin of
501114 B. C. Ltd. to rezone Lot 8, Plan 327, Block 80, District Lot 72, 0. D. Y. D.
(3412 - 28 Avenue) from C8 - Central Business District to RH3 - High Rise
Apartment Residential for the purpose of converting an existing single family
dwelling into a seven unit apartment building, subject to the following condition:
a)
The owner is to provide 3.9m of road dedication for the purpose of the
future expansion and realignment of 28 Avenue.
AND FURTHER, that Council support the Development Variance Permit
application submitted by Jed Astin of 501114 B. C. Ltd. for Lot 8, plan 327, Block
80, District Lot 72, O. D. Y. D. (3412 - 28 Avenue) to vary the following sections of
Zoning Bylaw #5000:
a)
Section 7.0 - Table 7.1 to vary the minimum number of vehicle parking
stalls required from seven to one; and
b)
Section 9.14.5 to vary the west minimum side yard setback from 4.5m to
0.73m to sanction the current siting of the existing building.
...
Airport,
City Hall: 3400 - 30th Street, Vernon, British Columbia VI T 5E6
City Yards,
Telephone (250) 545-1361 • Fax (250) 545-7876
Administration • Fax (250) 545-4048
Page 59 ofFire
92Department,
Planning & Engineering,
www.vernon.ca
Telephone
Telephone
Telephone
Telephone
(250)
(250)
(250)
(250)
545-3035
549·6757
542-5361
550-3634
•
•
•
•
Fax
Fax
Fax
Fax
(250)
(250)
(250)
(250)
2
542-4533
545-3345
542-7271
545·5309
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Mr, Jed Astin
501114 BC Ltd,
Page Two
January 11, 2012
Subject to the following conditions:
a)
The owner is install seven secured bicycle parking stalls for residents in a
structure adjacent to the proposed garbage/recycling container structure,'
b)
The owner is to install four visitor bicycle parking stalls, The bicycle rack is
to be visible from both the building and from the adjacent roadway; and
c)
The site, elevation and floor plans shall be attached to the OVP as
"Schedule A",
Please be aware that all conditions must be completed by January 9, 2013, (one year following
third reading of the rezoning Bylaw),The City's 'Inactive Bylaw' Policy allows for Council to
consider rescinding the initial readings of the Bylaw, due to inactivity, after the noted twelve
month period,
Please contact
Mr,
Dean
Strachan,
Planning
Assistant
at 250,550,3578 or
[email protected],ca with regard to planning issues and to confirm completion of the
conditions,
Patricia Bridal, CMC, Corporate Officer
Manager, Corporate Services
cc:
Dean Strachan, Planning Assistant
Liz Hanley, PBES Secretary
Page 60 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Figure 6
28th. AVENUE
EXISTING
HOUSE
Page 61 of 92
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3412 -28th. AVENUE
VERNON, B.C.
ELEVATIONS
;;E~_£:>~ t>~·.:-..... :><"t.I::!1.~~~1~~
Figure 7
Page 62 of 92
P3
R?
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
-L_"':
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
'"
Ir
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Page 63 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
th
,
28 Avenue, road improvements
--------
Page 64 of 92
~I
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
th
Subject Property, 3412 28 Avenue
Affordable Housing - 7 studio suites
-
Opposite subject property
Development stalled as not economically
Viable at this time due to economy/market
Conditions
Page 65 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
th
SE Corner of 28 Avenue and 35 th Street
th
~..........-..;...;...~..-..-- 28 Avenue infrastructure improved by City
within the last five (?) years - new road surface,
storm, sewer, & water. .. why NO fire hydrant
installed at that time?
th
th
NE corner of 28 Avenue & 35 Street
Page 66 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
th
3414 28 Avenue, neighbour to
subject property, west
3410 28 th Avenue, neighbour to
subject property, east
Page 67 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
th
Corner of 35 Street and
2ih Avenue showing fire hydrant
I.
Corner of 28 t h Avenue
th
And 34 Street showing
fire hydrant
Page 68 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
REGIONAL DISTRICT OF NORTH OKANAGAN
MEMBER MUNICIPALITIES:
CITY OF ARMSTRONG
DISTRICT OF COLDSTREAM
CITY OF ENDERBY
OFFICE OF:
VILLAGE OF LUMBY
TOWNSHIP OF SPALLUMCHEEN
CITY OF VERNON
ENGINEERING
ELECTORAL AREAS:
"B" - SWAN LAKE
"CO - B.X. DISTRICT
"D" - LUMBY (RURAL)
OUR FILE No.:
"E" - CHERRYVILLE
"F" - ENDERBY (RURAL)
003-984-176/09-0846-VER
July 25, 2012
Mr. Jed Astin
#1, 12877 Kidston Road
Coldstream, BC V1B 1Z4
Oear Mr. Astin:
Re: Affordable Housing - Required Offsite Works
Reference your e-mail dated Tuesday, July 17, 2012.
The requirements prior to development proceeding within the RONO jurisdiction are determined
in accordance with applicable bylaws in effect at the time of application. RONO development
requirements are applied equitably to all developments.
Fire protection is an extremely important and necessary service for all types of developments to
protect life and property.
Unfortunately, you have chosen properties that require extensive offsite improvements. Please
be aware that RONO staff is, and has always been, available to provide assistance and
preliminary comments to the offsite requirements prior to the purchase of any development
lands you are considering for development.
Yours truly,
.
~~L)oJl~
I JerJoale M«a~gart, P.Eng
29 / General Manager Engineering
OM/pj
ec: Trafford Hall, Administrator
D ABERDEEN OFFICE
9848 Aberdeen Road
Coldstream, BC V1 B 2K9
Phone: 250-550-3700
Fax:
250-550-3701
Web:
www.rdno.ca
E-Mail: [email protected]
&1 DOWNTOWN OFFICE
3rd Floor, 3105 - 33rd Street
Vernon, BC V1T 9P7
Phone: 250-550-3702
Fax:
250-550-3703
Web:
www.rdno.ca
E-Mail: [email protected]
Page 69 of 92
D ARENAS
3445 - 43rd Avenue
Vernon, BC V1T 8P5
Phone: 250-542-5623
Fax:
250-542-5708
Web:
www.rdno.ca
E-Mail: [email protected]
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Local (Jewcrnlllcnl }\C(
taxation under section 220 (1) (h) [statutory exemption for
places of public worship] or 224 (2) (f) [permissive exemptions
in relation to places of public worship] of the Community
Charter;
(b) subject to a bylaw under subsection (4.1) (a), the permit
authorizes the construction, alteration or extension of a building
that will, after the construction, alteration or extension,
(i) contain fewer than 4 self-contained dwelling units,
and
(ii) be put to no other use other than the residential use
in those dwelling units;
( c).rJ:~:lL\(iIJu.eilf)W'N'I€'<lW0 r:k~a.u.thQ,rlz,e~>;b y,.~th e,'p erm it",d oes ,n 0 t
e~~eed1i"'aSi$a'P'pfi'C'ab Ie,
~£e"'t)'O(): if no bylaw under subsection (4.1) (b) or
regulation under subsection (4.2) (a) applies,
(ii) the amount prescribed under subsection (4.2) (a), if
no bylaw under subsection (4.1) (b) applies, or
(iii) the amount established by bylaw under subsection
(4.1) (b).
(4.01) A charge is not payable under a bylaw made under subsection (1)
in relation to the construction, alteration or extension of self-contained
dwelling units in a building authorized under a building permit if
(a) subject to a bylaw under subsection (4.1) (c) or a regulation
under subsection (4.2) (c), each unit is no larger in area than
,~\~.()~129
square metres, and
(b) each unit is to be put to no other use other than the
residential use in those dwelling units.
(4.1) A local government may, in a bylaw under subsection (1), do one or
more of the following:
(a) provide that a charge is payable under the bylaw in relation
to a building permit referred to in subsection (4) (b);
(b) establish an amount for the purposes of subsection (4) (c)
(iii) that is greater than the amount otherwise applicable under
subsection (4) (c), subject to the maximum value permitted
under subsection (4.2) (b);
(c) establish an area for the purposes of subsection (4.01) (a)
that is greater than the area otherwise applicable, subject to
the maximum area permitted under subsection (4.2) (d).
Page 70 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
LUC,11 CimcrJ1l1lcllt Act
(a) sections 176 (1) (c) [corporate powers - assistance] and
183 [assistance under partnering agreements], and
(b) sections 8 (1) [natural person powers] and 21 [partnering
agreements] of the Community Charter,
but subject to section 933.1 [development for which charges may be
waived or reduced], a local government must not provide assistance by
waiving or reducing a charge under this section.
(12) and (13) [Repealed 2008-23-26.J
Development for which charges may be waived or reduced
933.1 (1) In this section,
"~bJj,}""ig.evelo'pment"
means development that is
eligible in accordance with an applicable bylaw or regulation under this
section as being for one or more of the following categories:
(a) not-for-profit rental housing, including supportive living
housing;
(.~Jt.~fj'l!bfIThm~fo;Edabtef1l7€n taJ:Bh.Ql;l::iiJp g ;
(c) a subdivision of small lots that is designed to result in low
greenhouse gas emissions;
(d) a development that is designed to result in a low
environmental impact.
(2) Subject to a bylaw under subsection (3) and an applicable regulation
under subsection (4), a local government may waive or reduce a charge
under section 933 [development cost charges generally] for an eligible
development.
(3) For the purposes of subsection (2), the local government, by bylaw
(a) must establish what constitutes an eligible development or a
class of eligible development for the purposes of one or more
categories of eligible development described in subsection (1),
(b) must establish the amount or rates of reduction for an
eligible development, which may be different for different
categories of eligible development described in subsection (1)
or different classes of eligible development established in the
bylaw, and
(c) may establish the requirements that must be met in order to
obtain a waiver or reduction under subsection (2) and the
conditions on which such a waiver or reduction may be granted.
(4) The minister may make regulations
Page 71 of 92
http://\ \\ \\ \. hc Itl \\s. c,dR eco III doc lIll1 e 11 tHrees i d e/ -- °.0<20 I. (YtJ2 O--/J. oc a I%2 ()( ;me J'Jl11l C 11 t%2" , 2C) i() 7'2 ()()9
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
In the event that the Property is sold or otherwise disposed of without the prior knowledge and written
consent of the Corporation, any unearned loan forgiveness shall become due and payable immediately,
together with accrued interest thereon calculated from the date of sale. The interest rate shall be the RRAI'
interest rate in effect at the time of loan approval.
8.
MORTGAGE POSTPONEMENTS
During the term of this Agreement, postponement of the RRAP loan mortgage security will be considered
only under the following conditions and at the sole discretion of the Corporation:
• to permit mortgage roll-over;
• to permit refinancing of a prior mortgagees) to obtain more favorable terms in respect of
interest rate, monthly payments, or other reasons agreed to by the Corporation;
• to finance, at rates of no greater than the current market, cost overrun or the cost of repairs;
and
• to facilitate the making of such advances on a prior registered mortgage which was not fully
advanced at the time of registration of the RRAP loan mortgage provided such pnor
mortgage has not been increased.
Approval will be subject to a review to ensure continued viability of the project and to ensure monthly
payments after additional financing, do not result in excessive rent increases.
Postponements, including upon sale of the Property, will not be approved where equity is being
withdrawn.
9.
TERM OF AGREEMENT
This Agreement shall continue in force for
a period of tive (5) years from the date hereof.
IN WITNESS WHEREOF the said parties hereto have caused these presents to be signed on the day and
year first above-mentioned.
SIGNED, SEALED AND DELIVERED
E AND HOUSING CORPORATION
in the presence of
BORROWER(S)
X
50l 114
B~---
(Director: Jed Astin)
GERRY M. lAARAKKER
_...~~.RRIS;r:,q & SJUCITOR
''''':'1 lAW CORP.
Stroot
•
Vernon. Be VI T4Y3
C::r': , C,'·,:,;,
c,,, .. ;,
~<~:i-27th
-----
Attachments:
A) Statement of Revenue-Expenses, 60479
B) Tenant Declaration, 60495
Page 72 of 92
.'--''----,
L8t~
-8 JUL 20il13
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
73 196
"TI-IE CORPORATION OF THE CrfY OF VERl'TON
\
\
local Government Act
(Section 905)
NOTICE OF HOUSING AGREEMENT
To:
Registrar of Title
Ministry of Attorney General
Land Title Office
114, 455 Columbia Street
Kamloops, BC V2C 6K4
TAKE NOTICE that the property situated on the land described below is
subject to a Housing Agreement, as contained in the "3102 - 3ih Avenue
Housing Agreement Bylaw Number 5320, 2011" adopted by the Corporation ofthe City of Vernon.
Legal Description of Land Affected:
Lot 2, Blk 42, Sec. 3, Tp. 8, Plan 327E,
ODYD
Parcel Identifier:
003-984-176
Civic Address:
3102 - 3ih Avenue, Vernon, Be
Statutory Authority:
Section 905 (5), Local Government Act
Authorizing Bylaw Adopted on:
June 27, 2011, Bylaw 5320
Further information regarding the Bylaw may be obtained from the office of
The Corporation of the City of Vernon.
THE CORPORATION OF THE
Dated:
j~ ~ \ "2011
By:
~
Patricia Bridal, Corporate Officer
City Hall" 3.1()() - ~()th ~~e ~ ~~~~Tsh#llumbia VIT
5E673 of 92
Air~ort, Telephone (250) 545-3035· Fax (250) 542-4533
Page
" G:13100-4D99'LEti A1
Mfi-'
ax.., VICES13900 BYLAWSI02
Bylaws, by subjectlHOOSIN )1iptice>n£. tk>Jcin"'M':e~'Et9O-)B.2JI~9iB750/ • Fax (250) 5 45-3345
Telephone
(250) 54 5 -1 3 l ' ax[2
-//j
C;lLY T
"',-leH"'l:'lW
\
Administration· Fax (250) 545-4048
Fire Department, Telephone (250) 542-5361 • Fax (250) 542-7271
'rtrnmr
\TprntlT1 ("'0
Pl~nnind'
Dpupltlnrnpnt RI
H'nrr;n;:>p,rinrf II K'-:JV (0~f\' ~;1 ~_~,<(\a
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
eMIIC 2974
6/2003
Part VI Nllt\
RRAP
ROOMING HOUSE RRAP OPERATING AGREEMENT
(Residential Rehabilitation Assistance Program)
THlS AGREEMENT dated the 18 th day of January 20 II
BETWEEN:
CANADA MORTGAGE AND HOUSfNG CORPORA TlON,
(the "Corporation")
or: TI-I!: FIRST PART:
- and501114 B.C. Ltd.
(the "Borrower")
OF TilE SECOND PART:
WHEREAS Part VI of the National Housing Act, (the "Act"), allows the Corporation to make a loan 10
an owner of' a rental property and forgive total or partial repayment of the loan, provided that the owner has entered into an agreement with the Corporation that conforms to the Act, its Regulations, and pursuant to the conditions attached to the loan and those included in this document;
WHEREAS the Borrower has requested a loan by a final application dated the IS'" day of January
20 II. and whereas the Corporation has agreed to grant a forgivable loan in whole to be earned over the term of
this Agreement, provided that the owner complies with the prescribed conditions;
WHEREAS the owner is to undertake the mandatory repairs to an existing residential building comprising 7 bed units, (the "Property") situated at:
Civic Address:
3102 - 37 th Avenue
City of Vernon
Province of British Columbia
Therefore in consideration of the granting of the loan and of the terms and conditions in this document,
the parties agree to the following:
Page 74 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
1.
RENT
(a) Rents arc not to be increased until the approved repair work is completed in a manner satisfactory
to the Corporation. The first year, each hostel or dormitory bed unit shall be rented at a monthly
rent not in excess of the following schedule. Collecting "double rents" for larger rooms is not
permitted. The completion date is estimated to be September I. 20 II. The following rents can be
implemented upon completion of the repairs.
Number of Bed Units
Monthly Rent
(excluding board)
7
$398
(Units #4 - 10)
Services included in rent:
Heat, Electricity, Water
Note: Cahle services are not included in the above rent, but may be charged separately.
(b) In subsequent years while this Agreement is in force, the Borrower may implement rent increases
that do not exceed the national all-itcm Consumer Price Index (CPI) and which otherwise are
within fmanciallterritoriallegislative and regulatory requirements. Where rent increases above this
level are necessary because of increases in the eligible operating expenses, a Revenue and Expense Statement as per Appendix "A" of this Agreement and a projected budget must be submitted
to the Corporation. These statements are required at least four months prior to the almiversary of
the effective date mentioned in subsection I (a). The Corporation may request additional information to substantiate the requested rent increase. Upon review of the information supplied, the Corporation, at its sole discretion, may approve the rent increase.
(e) Where provincial rent review/controllegisiation exists, the maximum rent that may be charged
shall be the lesser of the amount approved by the provincial rent review boards and the amount
approved by the Corporation.
2.
DEFAULT/PREPAYMENT
(a) Should the Borrower be in default under the terms of the loan or under the terms of the Agreement
or under the tenns of any mortgage or other encumbrance registered on titlc to the Property, the
Corporation shall have the right to declare the unearned portion of the forgivable loan due and
payable immediately, together with interest at the loan commitment rate computed from the date
of default. The interest rate shall be the RRAP interest rate in effect at the time of loan approval.
The amount of the forgivable loan that must be repaid is equal to the total amount of the forgivable
loan less any amount considered forgiven from the first day of the month following the last advance of funds until the date of default.
(b) Where the Borrower defaults or repays lhe forgivable loan anytime prior to the interest adjustment
date or within one year of the interest adjustment date, interest will be charged at the loan commitment rate on the total amount advanced, from the time of advance.
3.
LEASING
A legitimate and arms length Borrower/tenant relationship must exist. Where the Borrower or an immediate family member occupies an assisted bed, the pro rata portion of the forgivable loan applicable
to the bed is to be repaid.
4.
DISCRIMINATION
The Borrower agrees, in the renting of the Property, not to discriminate against any person by reason
of race, national or ethnic origin, colour, religion, age, disability, sex, marital slatus, sexual orientation,
or a conviction for which a pardon has been granted.
Page 75 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
5,
MAINTENANCE
The Borrower shall be responsible for ensuring that the units arc maintained to a minimum level of
health and safety,
6.
MONITORING
The Borrower shall permit the Corporation to have access to rcntal records at any reasonable time to
allow verification of actual rent charges, The Borrower will also supply such information as may be
required by the Corporation to verify adherence to this Agreement.
7.
SALE OF PROPERTY
The Borrower agrees to notify the Corporation in writing within twenty (20) working days prior to the
closing date of sale of the property,
The Borrower covenants that any purchaser shall agree to be bound by the terms and conditions of this
Agreement and shall execute a new agreement in this form before consent to the sale in writing may be
given by the Corporation, Rent increases will continue to be permitted in accordance with the terms of
the original Agreement. No increase in rents will be permitted at the time of sale,
In the event that the Property is sold or otherwise disposed of without the prior knowledge and written
consent of the Corporation, any unearned loan forgiveness shall become due and payable immediately,
together with accrued interest thereon calculated from the date of sale, The interest rate shall be the
RRAP interest rate in effect at the time of loan approval.
8.
MORTGAGE POSTPONEMENT
During the term of this Agreement, postponement oCthe RRAP loan mortgage security will be considered only under the following conditions and at the sole discretion of the Corporation:
mortgage roll-over
to permit refinancing of a prior mortgage(s) to obtain more favourable terms in respect of interest
rate, monthly payments, or other reasons agreed to by the Corporation;
to finance, at rates of no greater than the current market, cost overrun or the cost of repairs, and
to facilitate the making of such advances on a prior registered mortgage which was not fully advanced at the time of registration of the Rental RRAP loan mortgage provided such prior mongage
has not been increased,
Approval will be subject to a review to ensure continued viability of the project and to ensure that
monthly payments after additional financing do not result in excessive rent increases,
Postponements, including upon sale of the Property, will not be approved where equity is being
withdrawn.
9,
TERM OF AGREEMENT
This Agreement shall continue in force for a period of 15 years from the date hereof.
IN WITNESS WHEREOF the said panies hereto have caused these presents to be signed on the day
and year first above-mentioned,
SIGNED, SEALED AND DELIVERED
BORROWER(S)
GERRY M. lAARAKKER
BARR/STEil & SOUCITOR
GERRY M, LAARAKKER LAW. CORP.
Unit 1, 4205·27th StrOOt
•
Varnon, Be V1T 4Y3
Page 76 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
RRAP FOR PERSONS WITH DISABILITIES
OPERATING AGREEMENT
(Residential Rehabilitation Assistance Program)
TIIIS AGREEMENT dated the 18'" day of January 2011
BETWEEN: CANADA MORTGAGE AND HOUSING CORPORATION,
(the "Corporation")
OF THE FIRST PART:
- and501114 B.C. Ltd.
(the "Borrower")
OF THE SECOND PART:
WHEREAS Part VIol' the National Housing Act, (the "Act"), allows the Corporation to make a loan to an
owner of a rental property and forgive total or partial repayment of the loan, provided that the owner has entered into
an agreement with the Corporation that conforms to the Act, its Regulations, and to the conditions attached to the
loan and those included in this document;
WHEREAS the Borrower has requested a loan by a final application dated the 18th day of January 20 II, and
whereas the Corporation has agreed to grant a forgivable loan in whole to be earned over the tcrm 0[' this
Agreement, provided that the owner complies with the prescribed conditions;
WHEREAS the owner is to undertake accessibility modifications to 3 bed units in an existing residential
property, (the "Property"), situated at:
Civic Address:
3102 -- 37'" Avenue
City of Vernon
Province of British Columbia
WHEREAS a forgivable loan has been granted to the Borrower on the basis that these units/beds in the
Property will be occupied by low-income persons with disabilities;
THERf:FORE in consideration of the granting of the loan and of the terms and conditions in this document.
the parties agree to the following:
I.
RENT
(a)
Rents arc not to be increased until the approved modification work is completed 111 a manner
satisfactory to the Corporation. The lirst year, upon completion of the modification work, each
unit/bed shall be rented at a monthly rent not in excess of the following schedule. The completion date
is estimated to be Septembcr 1,20 II. The following rents can be implemented upon the completion 0['
the modifications:
Number of Assisted Rental Units/Beds
(by suite number and unit type)
Bcd Unit # 4
Bed Unit # 5
Bed Unit# 7
Monthly Rent
$398
$398
$398
Services included in rent:
Heat, electricity, water
NOle: Cable .I'ervices are not included in lhe above rent, bllt may be charged separately.
Page 77 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
2.
(b)
In subsequent years while this Agreement is in force, the Borrower may implement rent increases that
do not exceed the national all-item Consumer Price Index (CPI) and which otherwisc are within
provinciaUterritorial legislativc and regulatory requircments. Where rental increases above this level
are necessary because of increases in the eligible operating expenses, a Revenue and Expense
Statement as per Appendix "A" of this Agreement and a projected budget must be submitted to the
Corporation. These statements are required at least four months prior to the anniversary of the effective
date mentioned in subsection I (a). The Corporation may request additional information to substantiate
the requested rent increase. Upon review of the information supplied, the Corporation, at its sole
discretion, may approve the rental increase.
(c)
Where provincial rent review/control legislation exists, the maximum rent that may be charged shall be
the lesser of the amount approved by the provincial rent review board and the amount approved by the
Corporation.
DEFAUI.T/PREPA YMENT
Should the Borrower be in default under the terms of the loan or under the terms of the Agreement or under
the terms of any mortgage or other encumbrance registered on title to the Property, the Corporation shall
have the right to declare the unearned portion of' the forgivable loan due and payable immediately, together
with interest at the loan commitment rate computed from the date of default. The interest rate shall be the
RRAP interest rate in effect at the time of loan approval.
The amount of the forgivable loan that must be repaid is equal to the total amount of the forgivable loan
less any amount considered forgiven from the first day of the month following the last advance of funds
until the date of default.
3.
LEASING
In the event the tenant in a uniUbcd covered by this Agreement vacates the unit, priority in leasing will be
givcn to pcrsons with disabilitics with total household income at or below the applicable income threshold,
established by the Corporation for the jurisdiction.
In situations where the Borrower is unable to locate a tenant with disabilities, the Borrower may lease the
unit to a tenant with income at or below the applicable income threshold, established by the Corporation.
Confirmation of such new tenant(s) name, household size and total household income as per Appendix "B"
of this Agreement, completed by the tenant before occupancy must be retained by the Borrower for the
term of the Agreement.
A legitimate arnl's length Borrower/tenant relationship must exist.
4.
DISCRIMINATION
The Borrower agrees, in the renting of the Property, not to discriminate against any person by reason of
racc, national or ethnic origin, colour, religion, age, disability, sex, marital status, sexual orientation or a
conviction for which a pardon has been granted.
5.
MAINTENANCE
The Borrower shall be responsible for ensuring that the units are maintained to a minimum level of health
and safety.
6.
MONITORING
The Borrower shall maintain the verification of income from tenants and other such records in a form
satisfactory to the Corporation and shall permit the Corporation to have access to the project and to have a
representative inspect such records at any reasonable time. The Borrower will supply such infonnation as
may be required by the Corporation to confirm adherence to this Agreement.
7.
SALE OF PROPERTY
The Borrower agrees to notify the Corporation in writing within twenty (20) working days prior to the
closing date of sale of the Property.
The Borrower covenants that any purchaser shall agree to be bound by the ternlS and conditions of this
Agreement and shall execute a new Agreement in this form before consent to the sale in writing may be
given by the Corporation. Rent increases will continue to be pennitted in accordance with the tcnns of the
original Agreement. No increase in rents will be permitted at the time of sale.
Page 78 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
------...
Subject Property
3102 3ih Avenue
10 Unit Rooming House
Affordable Housing Agreements
:=~=:.::;:::;;:::=:~~:......-~........-....;.;;;~;;;;;;;;;;;;;~
CM HC/City of Vernon
Teen Junction
3104 3ih Avenue
Page 79 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Intersection of 3ih Avenue and
nd
32 Street/Highway 97N
New restaurant, "Carl's Jr.",
nd
Intersection of 32 Street/Highway 97N
Note fire hydrant,
Page 80lower
of 92 left corner
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Opposite subject property,
3105 3t h Avenue, Accountant's office
Recent building addition . BP issued
NO Fire hydrant installation requirement
h
Ice Rink, corner of 3t Avenue and 31 st Street
No fire hydrant for public facility
Page 81 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Page 82 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Page 83 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5770.02.021003-984-176 & 004-042-077
TO:
Greater Vernon Advisory Committee
FROM:
Engineering Department
DATE:
August 30,2012
SUBJECT:
Request to Waive Development Servicing Requirements at 3412-28
Avenue, and at 3102-37 Avenue, in Vernon
RECOMMENDATION:
That it be recommended to the Board of Directors that the request to waive development servicing
requirements for:
a. 3412 - 28 Avenue; and
b. 3102-37 Avenue, Vernon; and
be denied.
DISCUSSION:
At the Board of Directors meeting held on August 15, 2012 Mr. Jed Astin appeared on behalf of 50114
BC Ltd. as a delegation to appeal the Greater Vernon Water (GVW) requirements for conditions of fire
hydrant and water service to the properties located at 3412-28 and 3102-37 Avenue, City of Vernon.
The following motion was passed:
That the delegation matter regarding Affordable Housing Projects for 3102 37th Avenue
and 3412 28th Avenue and the Conditions of Water Service be referred to the Greater
Vernon Advisory Committee.
APPLICANT:
501114 BC Ltd. (Jed Astin)
Property 1 (Schedule 'A'):
CIVIC ADDRESS:
3102 - 37'h Avenue, Vernon (Schedule 'A')
ZONING:
Rezoned recently from C4 Street Oriented Commercial to C2
Transitional Commercial.
Page 84 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Report to:
GVAC
From:
Re:
Engineering
Application to Waive SelVicing Requirements
File No.: 5770.02.02/004-042-077/11-06 10
5770.02.02/003-984-176/09-0846
August 30, 2012
Page 2 of 4
Property 2 (Schedule 'B'):
CIVIC ADDRESS :
3412-28'h Avenue, Vernon (Schedule 'B')
ZONING:
Rezoning application has been subrnitted to the City of Vernon
to rezone from C8 Central Business District to RH3 High Rise
Apartment Residential. This rezoning is still in progress, so the
current zone is C8
501114 BC Ltd. (Mr. Astin) has submitted applications to the City of Vernon (City) for building,
rezoning, and development variance permits to construct two residential apartment dwellings, one at
3412-28'h Avenue , and the other at 3102-37'h Avenue. The proposed developments are located in
older developed neighborhoods where there are existing fire hydrants. Staff note that the existing fire
hydrants do not meet the following criteria for high density and commercial properties under GVWU
Waterworks Regulation Bylaw 2063, 2005 adopted on July 5, 2005;
1. Spacing standards of 90 metres;
2. Minimum fire flow rate of 150 litres per second (Lis) as required by the Insurers' Advisory
Organization (lAO) and the Fire Underwriters Survey (FUS).
As per standard procedure, applications for development within the City are received at the City and
referred to the RDNO to provide Greater Vernon Water (GVW) conditions of water service. Staff note
that each of the above properties:
1. are located in older developed areas that have inadequate fire hydrant coverage compared to
today's standards;
2. the water mains in the vicinity of the proposed development (28'h Avenue) do not currently
provide adequate fire flows as required by the Insurers' Advisory Organization (lAO) and the
Fire Underwriters Survey (FUS)
3. have the current minimum requirement of 19mm water service.
Fire Hydrants:
RDNO Policy 5001 approved on July 28, 2005 states that areas zoned for high density residential and
commercial development are required to install fire hydrants at a spacing of 90 metres. GVW requires
installation of a fire hydrant only if the property being developed is more than half the required spacing
distance from an existing hydrant (i.e. more than 45 metres).
3412-28 Avenue fire hydrant requirement:
a. The nearest fire hydrant to the property is located approximately 89.5 metres away, as measured
from the hydrant to the centre of the road frontage of the property.
b. The City recently upgraded 28th Avenue and at that time GVW replaced the old cast iron water
main with a 200mm diameter PVC water main. RDNO Policy 5001 states:
(b) The cost to provide service to new service areas such as new developments
or specified areas will be fully funded by the new service app/icant(s).
Accordingly, improvements to the existing water system were not required and therefore not done.
GVW has previously received referrals from the City for a large apartment block proposed for
three adjacent properties (across the road). While the developments have not yet proceeded,as
part of the City upgrade project on 28th Avenue, GVW installed a tee and valve for a future fire
hydrant in anticipation of development at property across the street (staff note that by installing
Page 85 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Report to:
GVAC
From:
Re:
Engineering
Application to Waive Servicing Requirements
File No.: 5770.02 .02/004-042-077/11-0610
5770.02.02/003-984-176/09-0846
August 30, 2012
Page 3 of 4
these works in anticipation of development the requirement to recut the new pavement in future
and incur additional costs will be avoided). When either developer moves forward with their
proposed development they will be required to pay the bylaw rate to install the required fire
hydrant and GVW will recover the cost incurred for installation of the tee and valve at that time.
The 501114 BC Ltd. property on 28 Avenue is located across the street from the location of the
valve and tee and will likely be the first developer to require the hydrant and will therefore be
required to pay.
3102-37 Avenue fire hydrant requirement:
a. The property was zoned C4: Street Oriented Commercial, and has been rezoned to C2:
Transitional Commercial. The referral from the City indicates Mr. Astin is proposing to construct
10 residential units on the 0.11 acre property, a density equivalent to 91 units per acre (high
density definition is 35 units per acre). The nearest fire hydrant to the property is located
approximately 60 metres away, as measured from the hydrant to the centre of the road frontage of
the property.
b. The required fire hydrant would be installed at the south west corner of the intersection of 37th
Avenue at 31st Street and be approximately 38m from the centre of the road frontage of the
subject property.
Request to increase the diameter of the water service connection:
Existing water service connections to each property are 19mm diameter which meets minimum
standards for a single family dwelling. The applicant has requested GVW upgrade to a 25mm service
and that the cost be borne by the utility. Staff recommend that should the applicant wish to upsize the
water service that costs be borne by the applicant. Under RONa Policy 5001 - Long Term Goals,
Results and Priorities - Water; "Fair and Equitable Access", approved July 28, 2005 the developer is
required to pay the full cost for water service upgrades.
GVW Development Cost Charges:
The referrals received for both properties do not specify the floor areas of each residential unit,
therefore GVW has assessed the charge based on the number of proposed units. Under current
procedure, the City is required to determine actual charges and collect as necessary.
LEGAL/STATUTORY PROCEDURAL REQUIREMENTS:
The requirement for fire hydrants to be installed at a spacing of 90m in high density and commercial
areas is documented in GVWU Waterworks Regulation Bylaw No. 2063, 2005, Schedule "A", section
2.08.
The fees and requirements for the cost to install a 25mm diameter water service connection and to
install a fire hydrant are specified in the Greater Vernon Water Utility Rates Imposition Bylaw 2527,
2012, sections 11.a and 11.i respectively.
The requirements for Development Cost Charges are specified in the Local Government Act, Section
933 and Greater Vernon Water Utility Water Development Cost Charge Bylaw No. 1983, 2004
respectively and will be applied as appropriate, by the City of Vernon.
Page 86 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
Report to:
GVAC
From:
Re:
Engineering
Application to Waive Servicing Requirements
File No.: 5770.02.02/004-042-077/11-0610
5770.02.02/003-984-176/09-0846
August 30, 2012
Page40f4
EXISTING POLICY:
Under RDNO Policy 5001 - Long Term Goals, Results and Priorities - Water; "Fair and Equitable
Access", approved July 28, 2005 the developer is required to pay the full cost for water service
upgrades. Policy 5001 also provides that "current customers will not be impacted by the addition of
new service area in terms of loss of adequate pressure or increased costs and that adequate
pressure will be determined based on sound engineering and design practices ". The policy states:
"GVS customers will have fair and equitable access in both supply and pricing". This is further
interpreted as : (b) The cost to provide service to new service areas such as new developments or
specified areas will be fully funded by the new service applicant(s).
Staff note that this matter will also be considered by the Regional Growth Management Advisory
Committee to address affordable housing.
SUMMARY:
Staff recommend that in consideration of RDNO Bylaws, Policies, Procedures and FUS fire flow
requirements, the request to waive fees and requirements for fire hydrant and water service
connections be denied.
Staff further recommend that the developer be required to pay for requested upgrades to a 25mm
waterline for the developments pursuant to Policy 5001 - Long Term Goals, Results & Priorities Water - Fair and Equitable Access .
Submitted by:
ames d
er
Engineering Technologist
~J.-'I't)enior
Endorsed by:
C;;~
Dale McTaggart, P.Eng.
General Manager - Engineering
Approved for Inclusion:
~.< Trafford Hall, Administrator
Page 87 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
1
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DATE: August 2 9, 2 01 2
GVWU
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--------- ~ ~
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SCALE: NTS
SCHEDULE A - 3102 37 AVE., VERNON, BC
5011 14 BC LTD. (JED ASTIN)
Page 88 of 92
(J)
RONO
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.2
,
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DATE: August 29, 2012
GVWU
SCHEDULE B - 3412 2B AVE., VERNON, BC
501 1 14 BC LTD . (JED AST IN)
Page 89 of 92
RONO
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.3
Page 90 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.3
Page 91 of 92
GVAC - REGULAR AGENDA
September 6, 2012 - Item E.3
Page 92 of 92
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