NOTICE OF MEETING

NOTICE OF MEETING
NOTICE OF MEETING
This notice is to confirm that the next regular meeting of
Hastings and Prince Edward District School Board
will be held on:
Monday, June 21, 2010
at 7:00 p.m.
in the Board Room, Education Centre
156 Ann Street, Belleville
The agenda and supporting documents for this meeting are attached to this notice.
If you would prefer to receive an electronic copy of the agenda package, please email
[email protected]
Carl Pitman
Chair of the Board
Trustees:
Michael Brant
Tyendinaga Mohawk Territory
Thelma Goodfellow
Southeast Hastings
Harry Marissen
North Prince Edward
Jim Williams
Sidney/Frankford
Kathy Soule
Director of Education and
Secretary of the Board
Samuel J. J. Clements
Trenton/CFB Trenton
Mary Hall
Belleville, Vice-chair
Carl Pitman
Chair, Centre Hastings
Gabe Platt
Student Trustee
Cliff Cotton
Belleville
Dwayne Inch
South Prince Edward
Monica Walker
North Hastings
Samantha Willman
Student Trustee
PUBLIC MOTIONS AND REPORTS
June 21, 2010
Report
Approval of agenda
A-1 – Approval of minutes
Report from Committee of
the Whole Board
Info.
Decision
X
X
X
B-1 – Athol-South
Marysburgh
accommodation review
X
B-2 – 2010-2011 Budget
X
B-3 – Annual Accessibility
Plan for the period
September 2010 to August
2011
B-4 – Tender T-0910-009 –
Interior renovations to
Susanna Moodie
Elementary School
B-5 – Tender T-0910-015 –
Massassaga-Rednersville
Public School Septic
System Replacement
X
X
X
B-6 – Borrowing resolution
X
Motion
That the agenda be approved.
That the minutes of the regular meeting of May 25, 2010 be approved.
That Hastings and Prince Edward District School Board approve the
following recommendation from the June 21, 2010 Committee of the
Whole Board meeting.
1. Director’s performance appraisal
That Hastings and Prince Edward District School Board approve the
recommendations, as contained in the Student Enrolment/School
Capacity Committee Report No. B-1 dated June 8, 2010, that:
1. South Marysburgh Central School be closed and declared
surplus to the needs of the board effective June 2011, and that
2. Students of South Marysburgh Central School be
accommodated at Athol Central Public School effective
September 2011.
That Hastings and Prince Edward District School Board approve the
2010-2011 budget in the amount of $193,995,362 as contained in
Budget Committee Report no. C-2, dated June 14, 2010.
That Hastings and Prince Edward District School Board approve the
Annual Accessibility Plan for the period September 2010 to August
2011 as contained in the Operations and Finance Committee Report
No. B-1 dated June 14, 2010.
That Hastings and Prince Edward District School Board award a
tender in the amount of $186,325 to K. Knudsen Construction Ltd. for
interior renovations at Susanna Moodie Elementary School as
contained in the Operations and Finance Committee public report no.
B-2 dated June 14, 2010.
That Hastings and Prince Edward District School Board award a
tender in the amount of $69,750 to Wemp & Smith Construction Ltd.
for septic system replacement at Massassaga-Rednersville Public
School as contained in the Operations and Finance Committee public
report no B-3 dated June 14, 2010.
That Hastings and Prince Edward District School Board, in order to
meet current 2010-2011 expenditures, approve the attached resolution
authorizing the borrowing of a sum of up to twelve million dollars
($12,000,000) outstanding at any one time as contained in the
Operations and Finance Committee public report no. B-4 dated June
14, 2010.
B-7 – Early Learning
Extended Day Programs
X
B-8 – Special Education
Plan
X
C-1 – Calendar of Events
C-2 – Reports from Staff:
Operational Review final
report
C-3 – Sharing facilities with
community partners
Adjournment
That Hastings and Prince Edward District School Board affirm with the
Ministry of Education that there are no viable extended day programs
to be offered in 2010-2011 as contained in the Operations and Finance
Committee public session report no. B-5 dated June 14, 2010.
That the Hastings and Prince Edward District School Board approve
the amendments to the Special Education Plan 2009-10 as contained
in the Program and Human Resources Committee public session
Report No. B-1 dated June 14, 2010.
X
For information only.
X
For information only.
X
For information only.
BOARD MEETING
PUBLIC AGENDA
Regular meeting of June 21, 2010 – 7:00 p.m.
Board Room, Education Centre
Section Item
A
Call to order
Board prayer
Delegations/presentations:
1. Science and Technology recognition
2. Skills Canada recognition
3. Student Trustee recognition
4. Great Place awards
Approval of agenda
20 minute recess
Approval of minutes:
May 25, 2010 – regular meeting
Business arising from the minutes
Report from Committee of the Whole Board
• Director’s performance appraisal
B
C
Recommendations
Report from Student Enrolment/School Capacity Committee
Athol-South Marysburgh accommodation review
Report from Budget Committee
2010-2011 Budget
Report from Operations and Finance
Annual Accessibility Plan for the period September 2010 to
August 2011
Tender T-0910-009 – Interior renovations to Susanna Moodie
Elementary School
Tender T-0910-015 – Massassaga-Rednersville Public School
Septic System Replacement
Borrowing Resolution
Early Learning Extended Day Programs
Report from Program and Human Resources
Special Education Plan
Information
Calendar of events
Report from the Chair
Report from Executive Committee
Report from Operations and Finance Committee
• Trustee expense reimbursement
Report No.
A-1
B-1
B-2
B-3
B-4
B-5
B-6
B-7
B-8
C-1
Verbal
Verbal
Verbal
Report from Program and Human Resources Committee
• International Student Program update
• Hastings and Prince Edward Learning Foundation update
• Aboriginal communication plan
• Senior administration reorganization update
Reports from staff
• Operational Review final report
•
•
C-2
(Full report will be distributed to Trustees)
Sharing facilities with community partners
Ontario Secondary School Literacy Test (OSSLT) results
2010
Questions, reports and proposals from trustees (including “notices of
motion”)
D
Verbal
Correspondence
OPSBA Election Results - Appointments for 2010-2011term
Ottawa-Carleton District School Board – Early Learning Program
Ottawa-Carleton District School Board – Language support and
settlement services for immigrant children and youth
Keewatin-Patricia District School Board – Accumulated Surpluses and
Special Education High Needs Amount
Quinte West Invitation – Sports Hall of Fame 2nd Annual Induction
Ceremony
Adjournment
Next regular meeting: Monday, September 27, 2010 – 7:00 p.m.
g:\do\2009-10\board agenda\june\pbm_6_21_10_agenda.doc
C-3
Verbal
D-1
D-2
D-3
D-4
D-5
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING
MINUTES
May 25, 2010
Members present:
M. Brant , S. Clements, C. Cotton, T. Goodfellow, M. Hall,
D. Inch, H. Marissen, C. Pitman, M. Walker, J. Williams
Student Trustees:
G. Platt, S. Willman
Regrets:
None
Absent:
None
Resource:
C. DeMille, K. Donnell, T. FitzGibbon, R. McGall, J. Montgomery,
M. Norton, Portt, J. Rogers, D. Rutherford, M. Savery-Whiteway
K. Soule, D. Tregenza
Guests:
None
Minutes:
P. Hoskin
Call to order
Chair Pitman called the meeting to order at 7:00 p.m.
Board prayer
Trustee Clements said the Board prayer.
Approval of the revised agenda
Moved:
M. Hall
Seconded:
M. Walker
That the revised agenda be approved.
Carried
Timed item 7:05 p.m.: EarthCARE presentation
Chair Pitman called on Controller of Facility Services, Don Tregenza, to introduce the
presentation. Mr. Tregenza introduced Veronica Ford, EarthCARE coordinator and
advised that the EarthCARE program is in its 5th year as a partnership with Ameresco.
This program originally began as a school renewal and energy conservation project and
is now working on changing occupant behaviour. An annual audit has saved the board
up to $200,000 per year.
Ms. Ford called on the Park Dale School team who described various activities their
school has participated in such as centralized printers to save paper, Porchlight Project
to replace incandescent with energy efficient bulbs, walk to school program in
partnership with the local Health Unit, composting in classrooms, Power off Waste
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES MAY 25, 2010
Page 2
Reduction program, and assemblies and poster contests to help students understand
what to recycle and what to throw out.
Trenton High School team, led by teacher Jeff McDougall, presented EarthCARE
programs that have been ongoing at their school. Students have carried out audits of
their own homes, participated in the Childrens’ Water Festival which teaches water
conservation, and a tree planting partnership with the Lower Trent Conservation
Authority.
Ms. Ford closed the presentation by emphasizing that children participating in these
activities will make these life-long habits.
Timed item 7:20 p.m.: Al Purdy Library Presentation
The Chair called on Superintendent McGall to introduce this presentation.
Superintendent McGall provided background on the motion being introduced at this
meeting and introduced principal, Darren McFarlane from Trenton High School.
Principal McFarlane advised that a challenge was put forth to the school to find what the
school has that’s extraordinary to be celebrated. Teacher, Eric Lorenzen researched
poet, Al Purdy, who attended Trenton High School from 1933-1936. A slide show
presentation included highlights of Mr. Purdy’s life in the area. If approved, the renaming
of the library will take place on April 21, 2011, the anniversary of Mr. Purdy’s death. Mr.
Purdy’s widow has been contacted and is supportive of this initiative.
Trustees commented on the presentation and supported the initiative.
After the presentation the Chair asked trustees if they would like to consider the
recommendation from Operations and Finance Committee, report B-5 – Naming of
Board Property – Trenton High School, now as opposed to as listed on the agenda.
Trustees agreed.
Naming of Board Property – Trenton High School
Moved:
S. Clements
Seconded: T. Goodfellow
That Hastings and Prince Edward District School Board name the library at
Trenton High School “The Al Purdy Library” as contained in the Operations
and Finance Committee report no. B-1 dated May 10, 2010.
Carried
Director Soule officially welcomed the new Assistant Superintendents, Mandy SaveryWhiteway, Cathy Portt and Colleen DeMille to the meeting and advised that this would
be that last official board meeting that Superintendent Montgomery would be attending.
Approval of minutes
Moved:
H. Marissen
Seconded:
M. Hall
That the minutes of the regular meeting of April 26, 2010 be approved.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES MAY 25, 2010
Page 3
Carried
Business arising from the minutes
None
Delegations/presentations
There were no delegations or presentations.
Report from the Committee of the Whole Board
There was nothing to report.
Recommendations
Reports from staff
Appointment of student trustees
Moved:
J. Williams
Seconded: D. Inch
That Hastings and Prince Edward District School Board appoint Carmen
Meyette and Emily Tetzlaff as student trustees and Sara Galloway as
alternate student trustee, effective June 1, 2010 for the 2010-2011 school
year.
Director Soule commented on the dynamic Student Senate meeting held on May 4,
2010. She advised that after several ballots, these two students were the successful
candidates.
Carried
Changes to Board meeting dates in 2010-2011
Moved:
T. Goodfellow
Seconded: D. Inch
That Hastings and Prince Edward District School Board approve moving
the October Board meeting from October 25, 2010 to October 18, 2010 and
the November Board meeting from November 22, 2010 to November 15,
2010.
Director Soule advised that the October meeting conflicts with the elections and that the
November meeting is being changed to ensure that we comply with the final submission
of the audited financial statements. Consequently, changes were made to the
Operations and Finance and Program and Human Resources meetings in October and
November.
Carried
Reports from Program and Human Resources
Textbook/novel approval
Moved:
T. Goodfellow
Seconded: M. Hall
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES MAY 25, 2010
Page 4
That Hastings and Prince Edward District School Board approve the list of
material submitted for use in schools as described in Appendix “A” and
contained in the Program and Human Resources Committee public session
report no. B-1 dated May 17, 2010.
Carried
Reports from Operations and Finance
Compliance Audit Committee
Moved:
H. Marissen
Seconded: J. Williams
That Hastings and Prince Edward District School Board partner with one or
more of the following: County of Prince Edward, City of Quinte West, City
of Belleville and Algonquin and Lakeshore Catholic District School Board
to establish a Joint Compliance Audit Committee for the 2010-2011 term of
the board as contained in the Program and Human Resources Committee
report no. B-2, dated May 17, 2010.
Superintendent Rutherford advised that this is a new requirement of the Municipal
Elections Act to form a Compliance Audit Committee. The Ministry has suggested that
municipalities and boards could establish a joint committee to reduce the number of
qualified candidates required and meeting costs.
Carried
Roofing Tender No. T-0910-007
Moved:
T. Goodfellow
Seconded: C. Cotton
That Hastings and Prince Edward District School Board approve the
tenders for roof replacements submitted by Dafoe Roofing Ltd as
contained in Operations and Finance Committee Report No. B-2 dated May
10, 2010 as follows:
Dafoe Roofing Ltd.
Centennial Secondary School Roof Section J-1
Moira Secondary School Roof Section K
Susanna Moodie Elementary School Roof Section G
Wm. R. Kirk Roof Section D
$46,850.
$94,550.
$33,200.
$41,640.
$216,240.
Controller of Facility Services, Don Tregenza, responded to trustees by advising that this
was a reputable company whom we have previously used.
Carried
Draft floor plan approvals for additions and renovation plans at Bancroft JK-8
School, Prince Charles School (Belleville) and Sir John A. Macdonald School
Moved:
S. Clements
Seconded: D. Inch
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES MAY 25, 2010
Page 5
That Hastings and Prince Edward District School Board approve the draft
preliminary floor plans prepared for the proposed addition and renovations
at Bancroft JK-8 School with an estimated budget of $2.8 million and on
condition that the necessary funds to complete the project are obtained
from the Ministry of Education as contained in the Operations and Finance
Committee public report no. B-3 dated May 10, 2010.
Superintendent Rogers advised that minor changes have been made to the plan based
on feedback from the Integration Committee and the public forum.
Carried
Moved:
C. Cotton
Seconded: T. Goodfellow
That Hastings and Prince Edward District School Board approve the draft
preliminary floor plans prepared for the proposed addition and renovations
at Prince Charles School (Belleville) with an estimated budget of $4.866
million and on condition that the necessary funds to complete the project
are obtained from the Ministry of Education as contained in the Operations
and Finance Committee public report no. B-3 dated May 10, 2010.
Carried
Moved:
Seconded:
C. Cotton
T. Goodfellow
That Hastings and Prince Edward District School Board approve the draft
preliminary floor plans prepared for the proposed addition and renovations
at Sir John A. Macdonald School with an estimated budget of $2.867 million
and on condition that the necessary funds to complete the project are
obtained from the Ministry of Education as contained in the Operations and
Finance Committee report no. B-3 dated May 10, 2010.
Carried
Information
Calendar of events
It was noted that the June Executive Committee meeting scheduled for June 7, 2010 has
been moved to June 8, 2010 at 2:30 p.m. Also on June 8, 2010 at 3:30 p.m. there will
be follow-up meeting regarding the Director’s performance appraisal and a Student
Enrolment/School Capacity meeting at 4:30 p.m. The next Budget Committee meeting
will be held on June 14, 2010 at 4:00 p.m. Secondary graduation ceremonies hve been
planned for June 29, 2010. A schedule was included in the agenda package.
Report from the chair
The Chair advised, with great pride, that Justin Whitaker, grade 12 student from Moira
Secondary School, had won the top prize at the Canada Wide Science Fair for his
project on Bio-Binding: A Microbial Precipit-Action. Emmanuelle Berube from Quinte
Secondary School won the Honourable Mention – Life Sciences – Junior award.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES MAY 25, 2010
Page 6
Report from Executive Committee
• Public information forum regarding the new Bancroft school
• Reminder that a debriefing meeting will be held on Tuesday, June 8, 2010 at
3:30 p.m. regarding the Director’s Performance Appraisal.
Program and Human Resources Committee
Trustee Walker reported on the following items from the Program and Human Resources
Committee:
• Frink Centre report – have had 5,500 visitors so far this year
• Instructional Technology Advisory Committee (ITAC) update
• Centennial Secondary School wireless access
• Safe Schools – Safe Workplace project update
Report from Operations and Finance Committee
Trustee Marissen reported on the following items from the Operations and Finance
Committee:
• Trustee expense reimbursement
• Delegation from Bancroft presentation regarding the floor plans for the JK-8
Bancroft school
• Motions regarding the naming of the Trenton High School Libarary, roofing
tenders and floor plan approvals
Reports from Staff
Early Learning update
Superintendent FitzGibbon called on Superintendent Montgomery to provide this update.
Superintendent Montgomery advised that in 2011-2012 three Early Learning classes will
be implemented at Prince Charles School (Belleville) and one class at the K-8 Town of
Bancroft (new school). Final approval from the Ministry should be received soon.
2010-2011 elementary and secondary administrative assignments
Superintendent McGall advised that report C-4 completes the 2010-2011 administrative
assignments.
2010-2011 Senior Administration reorganization
Director Soule commented that this is the final version of the senior administration
structure and portfolios and that it will be available on our website. The Director noted
the change in name of Financial and Facility Services to Business Services.
Questions, reports and proposals from trustees:
Vice-chair Hall advised that she was pleased to bring this recommendation from Student
Senate regarding the opening prayer at the Board Meetings.
Moved:
Seconded:
M. Hall
H. Marissen
That Hastings and Prince Edward District School Board create an ad hoc
committee charged with establishing a new Board opening exercise such
as those listed in Appendix A to replace the current board prayer. The
committee membership shall include two Student Trustees, the Vice-chair
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES MAY 25, 2010
Page 7
of the Board, one other member of the Board of Trustees, and be supported
by the Director of Education or designate. The committee shall bring a
recommendation to the Board no later than November 2010. The Vice-chair
of the Board shall chair the ad hoc committee.
Appendix A, as follows, was read to the trustees:
• Sixty seconds of silence – this option provides a time in which trustees may
reflect on their constituents and focus on the tasks at hand.
• Mission Statement – a dialogue to be read which emulates the current board
prayer, but is written so that it does not recognize one single faith group, but is
open to people of any background.
• Growing with Character – Trustees will rotate reading a single characteristic trait
and description from the Growing With Character initiative at each public board
meeting.
• National Anthem – the playing or singing of the Canadian National Anthem will
commence every public board meeting.
Student Trustee Platt advised that after consulting with several other student trustees
from other boards, it was felt that changes to the opening would provide a more
equitable and beneficial address.
Carried
Trustee Marissen volunteered to sit on this ad hoc committee.
Trustees commented on student performances they had attended and the Northern
Environmental Research Development program.
Director Soule asked for a representative to attend the Loyalist College Convocation
ceremony on June 10 and 11, 2010. Contact Pauline Hoskin to confirm your
attendance.
Correspondence
Secondary graduation ceremonies
A list of secondary graduations was circulated for trustees to indicate which they will be
attending. Schools will be advised once the list is completed.
Adjournment
The meeting was adjourned at 8:40 p.m.
_____________________________
Chair
______________________________
Secretary
Report No. B-1
Page 1
June 21, 2010
Decision X
To:
Information
The Chair and Members of Hastings and Prince Edward District School Board
From: Thelma Goodfellow, Chair, Student Enrolment/School Capacity Committee
Kathy Soule, Director of Education and Secretary of the Board
Re:
Athol/South Marysburgh Accommodation Review
Purpose
To approve the accommodation recommendations for Athol Central Public School and South
Marysburgh Central School.
Background
On April 20, 2010 the report and recommendations from the Athol/South Marysburgh Accommodation
Review Committee (ARC) and Senior Administration were presented to the Student
Enrolment/School Capacity Committee for consideration. The reports included copies of all
information presented during the review process and the accommodation options considered by the
ARC. An opportunity was provided for public input into the reports at a subsequent Student
Enrolment/School Capacity Committee meeting held at South Marysburgh Central School on May 18,
2010. No additional information or public input was presented for consideration.
Current situation
As per Board policy, the Student Enrolment/School Capacity Committee is required to review the
recommendations from Senior Administration and the Accommodation Review Committee (ARC) and
present its recommendation to the Board.
The Athol/South Marysburgh ARC and Senior Administration concur with the recommendation
proposing the closure of South Marysburgh Central School and converting Athol Central Public
School to a JK to Grade 8 facility. Renovations and enhancements would occur at Athol Central
Public School.
Senior Administration offers the following cost and financing estimates and proposed timelines.
Enrolments and Capacity
School
Athol Central Public School
South Marysburgh Central School
TOTAL
Current
Capacity
147
115
262
Current
Enrolment
114
41
155
2011
Enrolment
107
38
145
2015
Enrolment
78
48*
126*
2020
Enrolment
72
48*
120*
* reflects full day, every day kindergarten - actual year of implementation to be
determined
Estimated Costs
Athol Central Public School, JK to Gr. 8 facility
Program Enhancements
Accommodation Enhancements
Site Enhancements
Fees and Contingencies
TOTAL
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Estimated Costs
$ 50,000.00
$100,000.00
$560,000.00
$71,000.00
$781,000.00
Report No. B-1
Page 2
June 21, 2010
Other building renewal projects will be necessary at Athol Central Public School within five years such
as roof replacement at a cost of approximately $270,000.
Funding
Source
Early Learning Grant
Enrolment Pressures Grant
School Renewal Grant
Amount
$781,000.00*
* actual breakdown to be determined, pending application to the Ministry of Education
The integration and transition process will begin in September 2010.
Timelines
Date
September 2010
October 2010
November 2010
February 2011
April 2011
June 2011
September 2011
Process
Creation of Integration Committee
Integration Committee planning, program review and transition issues
Architect floor plan development
Detailed working drawing development
Tender construction drawings
Construction and renovation
Closure of South Marysburgh Central School
School addition and renovations complete; Athol Central Public School
becomes a JK to Grade 8 facility
All supporting documentation regarding the Athol/South Marysburgh Accommodation Review can be
found on the board website. Copies are available upon request.
Recommendation
Moved:
D. Inch
Seconded:
H. Marissen
That Hastings and Prince Edward District School Board approve the
recommendations, as contained in the Student Enrolment/School Capacity
Committee Report No. B-1 dated June 8, 2010, that:
1. South Marysburgh Central School be closed and declared surplus to the
needs of the board effective June 2011, and that
2. Students of South Marysburgh Central School be accommodated at Athol
Central Public School effective September 2011.
Respectfully submitted,
Thelma Goodfellow, Chair
Student Enrolment/School Capacity Committee
Kathy Soule
Director of Education and Secretary of the Board
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-2
Page 1
June 21, 2010
Decision X
To:
Information
The chair and members of Hastings and Prince Edward District School Board
From: Carl Pitman, Chair, Budget Committee
Kathy Soule, Director of Education
Dave Rutherford, Superintendent of Business Services
Re:
2010-2011 Budget
Purpose
To approve the capital and operating budgets for the 2010-2011 fiscal year in support of
the board’s system plan; Achievement in Motion for Student Success.
Background
On March 26, 2010 the Ministry of Education released details of the 2010-2011 Grants
for Student Needs (GSN). For the past number of years the board has experienced
enrolment decline, beginning first in the board’s elementary schools and now in
secondary schools. For 2010-2011 the board’s enrolment is projected to decline by a
further 640 students. Over the past four years, enrolment has declined by almost two
thousand students (Appendix 1).
Up until now the board has avoided substantial program and service reductions as a
result of this enrolment decline. This has been achieved as a result of government
funding enhancements and protection built into specific grants within the education
funding model that maintained funding support for specific program needs such as
special education.
Current situation
Details of the March 26, 2010 funding announcement are summarized in Appendix 2.
Due to the economic downturn and resulting impact on provincial revenues, the Ministry
of Education has had to introduce a number of restraint measures as a method of
reducing government expenditures. Specific program areas impacted by these restraint
measures include special education, transportation, school operations and board
administration.
The combined impact of both declining enrolment and government funding changes
results in a projected decrease in funding of $4,733,416 as detailed in Appendix 3.
The board held four budget sessions on April 20th and 28th, May 17th and June 14th to
review the impact of the funding changes and to discuss strategies to address a
projected shortfall of almost $2 Million. As a result of these discussions, expenditure
reductions in the amount of $1,348,000 have been recommended for inclusion in the
budget. Details of the reductions and their related savings are outlined in Appendix 4.
These adjustments do not completely offset the funding changes and will leave the
board with a projected in year deficit of $508,000. Under new budget compliance
guidelines issued by the Ministry of Education, the resulting budget will be in compliance
as the in year deficit of $508,000 is less than 1% of operating revenue ($1.7 Million).
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-2
Page 2
June 21, 2010
In 2010-2011 the board will undertake a number of large capital projects as a result of
school consolidations in North Hastings and West Belleville. These projects compose
the bulk of the board’s $13 Million capital budget. These capital projects are all fully
funded by the Ministry of Education through various capital funding initiatives.
Details of the 2010-2011 revenue and expenditure projections are summarized in
Appendix 5. The restraint measures introduced by the province will continue into next
year and beyond. The budget committee of the board has recommended that all
operational areas of the board be reviewed, both staffing and non-staffing components
for possible long term savings. It is also recommended that analysis begin on the need
for further accommodation reviews. Appendix 6 outlines these budget planning
concepts.
The budget committee is pleased that a compliant budget has been developed and while
some reductions were necessary, the resulting budget retains the integrity of board
programs and services and continues to support the board’s system plan.
Appendices
Appendix 1- Summary of Enrolment Change
Appendix 2 – Provincial Grant Announcement
Appendix 3 – Impact of Funding Changes and Enrolment Decline
Appendix 4 – Budget Adjustments
Appendix 5 – Revenue and Expenditure Projections
Appendix 6 – Budget Planning
Recommendation
Moved: C. Cotton
Seconded: J. Williams
That Hastings and Prince Edward District School Board approve the 20102011 budget in the amount of $193,995,362 as contained in Budget
Committee Report no. C-2, dated June 14, 2010.
Respectfully submitted,
Carl Pitman
Chair, Budget Committee
Kathy Soule
Director of Education
Dave Rutherford
Superintendent of Business Services
G:\FIS\BUDGET\2009-10\June 15\Budget ReportJune15.doc
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Hastings and Prince Edward
Board Report No. B-2
Appendix 1
District School Board
June 21, 2010
2010-2011 Enrolment Projections
Summary of Enrolment Change
ADE
2009-2010
2010-2011
In-year Change
#
%
Elementary
JK - 3
4,015.00
3,960.00
(55.00)
(0.014)
4-8
5,714.00
5,554.00
(160.00)
(0.029)
Total Elementary
9,729.00
9,514.00
(215.00)
(0.023)
Secondary
6,546.90
6,121.50
(425.40)
(0.069)
16,275.90
15,635.50
(640.40)
(0.041)
Total
Four-year Decline
2006-2007
2010-2011
4-Year Change
%
Elementary
10,777.70
9,514.00
(1,263.70)
(0.13)
Secondary
6,834.90
6,121.50
(713.40)
(0.12)
17,612.60
15,635.50
(1,977.10)
(0.13)
Total
G:\FIS\BUDGET\2010 2011\Board Agenda\App1 Summary of Enrolment Change.xls (clm)
Hastings and Prince Edward
District School Board
Board Report No. B-2
Appendix 2, Page 1
June 21, 2010
2010 – 2011 BUDGET
Provincial Grant Announcement
Following the provincial budget the Ministry of Education released its annual funding memo on March
26, 2010. This document is followed up with a series of technical documents and forms that reflect the
funding regulation and allow school boards to project funding for the coming year. To date, not all of
the necessary documents have been received in order to accurately calculate the implications for
Hastings and Prince Edward District School Board.
What follows is a summary of key changes announced by the province and the impact on the board’s
operations.
1. PROVINCIAL FRAMEWORK AGREEMENTS AND OTHER ENHANCEMENTS
In 2010-2011, which is the third year of the four-year provincial framework agreements, the
government will fund the commitments made regarding salaries and benefits for unionized employees
as previously announced. In addition there will be some staffing enhancements in 2010-2011.


Elementary teacher preparation time will increase from 210 minutes per week to 220 minutes per
week and there will be a slight decrease in Grade 4-8 class size. These changes will create an
estimated 5 new elementary teaching positions.
Secondary teaching staff will be augmented by the addition of 2 secondary teaching positions.
In Hastings and Prince Edward District School Board, one other component of board operations will
receive an enhancement to help address cost increases for utilities. School operations funding
outside of the wage component will be increased 2%. The estimated impact is $150,000.
2. CONSTRAINT MEASURES
Last year the government introduced a series of measures which reduced funding in key areas.
These measures along with new constraints beginning in 2010-2011 will result in a substantial loss of
funding, the extent to which won’t be known until the actual calculations are completed.
2.1
Savings measures from 2009-2010
Textbooks
There is an ongoing reduction of $25 Million in annual funding for textbooks and learning
materials. The projected impact in Hastings and Prince Edward District School Board is
$200,000 in 2010-2011.
Classroom Computers
2010-2011 is the second and final year of a $25 Million reduction in funding for computers. The
projected impact in Hastings and Prince Edward District School Board is $200,000 in 2010-2011.
Hastings and Prince Edward
District School Board
2.1
Board Report No. B-2
Appendix 2, Page 2
Savings measures starting in 2010-2011
Student Transportation
In the past, boards with declining enrolment have had their transportation funding stabilized.
Beginning in 2010-2011 this support will be reduced by 50%. The projected impact in Hastings
and Prince Edward District School Board is $300,000.
School Operations and School Renewal Top-up Funding
Currently for schools that are not at full capacity, school boards receive top-up funding that
provides an equal amount of funding that would be generated by an additional 20% of capacity
to a maximum of 100% (a full school). In 2010-2011 the top-up funding will be reduced to 18%
and will be further reduced to 15% in 2011-2012. This change will not impact on rural schools.
The projected impact in Hastings and Prince Edward District School Board is $83,000.
Board Administration
There will be a reduction in funding for board administration of $8.6 Million (approximately 2%) in
2010-2011. The potential impact in Hastings and Prince Edward District School Board is
$110,000. Further reductions are planned totaling $15.4 Million in 2011-2012 and $21.8 Million in
2012-2013.
3. OTHER MAJOR CHANGES IN GRANTS
The Ministry of Education will update/alter certain grants reflecting new data or changes in methods of
calculation. These include special education grants, the learning opportunities grant and various
capital grants.
3.1 Special Education Grants
High Needs Amount (HNA)
In the past, boards with declining enrolment have had their High Needs Amount funding
stabilized. Beginning in 2010-2011 this stabilization will be discontinued as boards will see 50% of
their enrolment decline impact on this funding. An estimate of this reduction is $539,000. As
enrolment declines each year the board will incur additional reductions in the future.
Special Equipment Amount (SEA)
Beginning in 2010-2011 the Ministry of Education will begin transitioning from a 100% claimsbased approach to funding special equipment needs based on a per pupil amount. The 20102011 SEA per pupil amount will be a school board specific amount. Over a five year period the
plan is to move to a single provincial SEA per pupil amount for 85% of the funding with the
remaining 15% accessed through a claims-based process. At this time it is not known if there will
be a financial impact on the board. It is known that the new model will bring greater flexibility to
how these funds are used to purchase equipment and provide training in the use of the
equipment.
3.2 Learning Opportunities Grant
This grant will be restructured and the data used to calculate this grant will come from the 2006
census, providing the most up to date information. This will result in some redistribution of funding
among school boards. Any increases/decreases will be phased in over four years starting in
2010-2011. The amount of the grants is released with the funding regulation. Funding in Hastings
and Prince Edward District School Board will decrease by $108,000.
Hastings and Prince Edward
District School Board
Board Report No. B-2
Appendix 2, Page 3
3.3 Capital Grants
A number of existing capital grants are being wound up including the Good Places to Learn
program. While a long-term capital strategy is being developed by the Ministry of Education there
are some new programs being introduced:
Early Learning Capital
As announced in the provincial budget, $245 Million in capital funding will be available to address
capital needs related to the Early Learning Program. Hastings and Prince Edward District School
Board will be able to accommodate the first two years of the program rollout but will be looking to
access funding for future needs.
Energy Efficiency Funding
The second year of funding under this program will be in 2010-2011. The Ministry of Education
has already announced funding allocations. Hastings and Prince Edward District School Board
has been allocated $4.7 Million over the two-year period to purchase small equipment and carry
out renovations which increase the energy efficiency of school board facilities.
G:\FIS\BUDGET2010 2011\Board Agenda\\App2 Provincial Grant Announcement.doc
Hastings and Prince Edward
District School Board
Board Report No. B-2
Appendix 3
June 21, 2010
2010 - 2011 BUDGET
IMPACT OF FUNDING CHANGES AND ENROLMENT DECLINE
Special Education
-
SEPPA
-
HNA
$
(425,000)
(539,568)
$
(964,568)
Transportation
(300,000)
School Operations
(346,000)
Learning Opportunities
(108,124)
Administration and Governance
(110,501)
$
(3,189,000)
Pupil Foundation
(237,866)
Miscellaneous changes
Total
(1,829,193)
$
(5,256,059)
Grant increases
Declining Enrolment
$
186,795
Remote and Rural - Small Board Amount
$
Net reduction in Provincial operating funding
G:/FIS/Budget/2010-2011/App3 Impact of Funding Changes and Enr Decline.xls (clm)
335,848
$
522,643
(4,733,416)
Hastings and Prince Edward
District School Board
Board Report No. B-2
Appendix 4
June 21, 2010
2010 - 2011 BUDGET
BUDGET ADJUSTMENTS
Expenditures
Reductions
Special Education
$
723,000
- 1.50 central co-ordinators
- 5.66 teaching positions
- 5.00 educational assistants
250,000
School Operations & Maintenance
- 5.00 positions
250,000
Information Technology
- delay computer replacement
Education Centre discretionary budget reductions
50,000
Textbook infusion
75,000
- 50% reduction
$
Note: As a result of declining enrolment, the number of teaching positions has declined by 28
full-time positions. It is the board's hope that retirements, resignations and leaves will
result in no employees being laid off.
G:/FIS/Budget/2010-2011/Board Agenda/App4 Budget Adjustments.xls (clm)
1,348,000
Hastings and Prince Edward
District School Board
Board Report No. B-2
Appendix 5, Page 1
June 21, 2010
2010-2011 BUDGET
REVENUE AND EXPENDITURE PROJECTIONS
COMPARATIVE REVENUE SUMMARY
2009-2010
Forecast
Grants for Student Needs
$
2010-2011
Budget
Change
175,312,625
$ 176,133,387
2,333,783
2,456,411
632,000
632,000
Transfer from Reserves/Accumulated Surplus
1 606 375
1,606,375
508 812
508,812
(1 097 563)
(1,097,563)
Education Program Other
5,043,217
1,952,857
(3,090,360)
12,311,895
12,311,895
$ 193,995,362
$ 9,067,362
Tuition Fees
Other Revenue
Capital Grants
$
184,928,000
$
820,762
122,628
-
COMPARATIVE EXPENDITURE SUMMARY
Operating Expenditure Summary
$
Capital Expenditure Summary
184,928,000
-
$
184,928,000
G:/FIS/BUDGET/2010-2010/Board Agenda\App5Pg1 Revenue and Expenditure Projections.xls
$ 180,656,517
$ (4,271,483)
13,338,845
13,338,845
$ 193,995,362
$ 9,067,362
Hastings and Prince Edward
District School Board
Board Report No. B-2
Appendix 5, Page 2
June 21, 2010
2010 - 2011 BUDGET
OPERATING GRANTS FOR STUDENT NEEDS
2009-2010
Forecast
Pupil Foundation Grant
$
School Foundation Grant
78,505,547
2010-2011
Budget
$
77,711,733
Change
$
(793,814)
12,921,149
13,091,100
169,951
8,677,308
8,860,024
182,716
10,950,422
10,407,047
(543,375)
1,780,086
1,705,486
(74,600)
Special Education
SEPPA
High Needs Amount
Other
Sub-total
$
21,407,816
$
20,972,557
$
(435,259)
School Operations
16,603,671
16,628,257
24,586
Transportation
13,670,081
13,657,337
(12,744)
Teacher Q & E
10,911,637
11,935,649
Board Administration and Governance
4,908,218
4,802,667
(105,551)
School Renewal
3,134,822
3,074,714
(60,108)
Debt Repayment
2,211,191
2,572,409
361,218
Learning Opportunities
2,871,095
2,867,242
Remote and Rural/Distant Schools
2,762,763
2,863,755
100,992
Language Allocation
1,899,408
1,855,054
(44,354)
Declining Enrolment Grant
1,200,381
1,536,229
335,848
Continuing Education
432,515
443,372
10,857
Program Enhancement
530,750
530,750
-
First nation, Metis and Inuit
773,832
1,029,926
Safe Schools
325,790
316,653
(9,137)
Community Use
241,962
243,983
2,021
175,312,628
$ 176,133,387
Total Grants for Student Needs
$
G:/FIS/BUDGET/2010-2010/Board Agenda/App3Pg2 Operating Grants for Student Needs.xls
1,024,012
(3,853)
256,094
$
820,759
Hastings and Prince Edward
District School Board
Board Report No. B-2
Appendix 5, Page 3
June 21, 2010
2010 - 2011 BUDGET
OPERATING EXPENDITURE SUMMARY
2009-2010
Forecast
Day School Regular
$
40,043
24,526,781
23,685,028
(841,753)
349,570
316,653
(32,917)
13,683,000
13,849,883
Student Success
921 747
921,747
744 471
744,471
(177 276)
(177,276)
Student Support
565,723
601,550
35,827
Library & Guidance
2,954,473
2,863,063
(91,410)
Educational Services
3,198,166
2,521,498
(676,668)
978,597
997,842
Information Technology Services
5,447,344
4,148,642
Board Administration & Governance
4,975,959
5,286,250
Facility Services
22,425,000
20,306,848
Transportation Services
13,428,000
13,839,778
476,046
437,694
3,063,594
3,083,274
Safe Schools
School Management
International Students
Continuing Education
Debt
$
G:/FIS/BUDGET/2010-2010/Board Agenda/App5Pg3 OperatingExpenditureSummary.xls
184,928,000
$
Change
87,974,043
Special Education
87,934,000
2010-2011
Budget
$
180,656,517
166,883
19,245
(1,298,702)
310,291
(2,118,152)
411,778
(38,352)
19,680
$ (4,271,483)
Hastings and Prince Edward
District School Board
Board Report No. B-2
Appendix 5, Page 4
June 21, 2010
2010 - 2011 BUDGET
CAPITAL EXPENDITURE SUMMARY
2009-2010
Forecast
Equipment
$
2010-2011
Budget
-
$
Change
1,026,950
1,026,950
Energy Efficiency Initiative
-
2,731,895
2,731,895
North Hastings Senior Elementary
Addition/Renovation
-
2,530,000
2,530,000
Prince Charles School - Belleville
Addition/Renovation
-
4,350,000
4,350,000
Sir John A. Macdonald School
Addition/Renovation
-
2,700,000
2,700,000
13,338,845
$ 13,338,845
$
G:/FIS/BUDGET/2010-2010/Board Agenda/App5Pg4 CapitalExpenditureSummary.xls
-
$
Hastings and Prince Edward
District School Board
Board Report No. B-2
Appendix 6
June 21, 2010
2010 – 2011 BUDGET
Budget Planning
Background
There are many factors that will impact on the board’s funding beyond 2010-2011. Enrolment decline
will continue and many of the fiscal restraints (grant adjustments) introduced by the province in the
past two years have either a multiple-year or ongoing impact.
As a result, the fiscal challenges facing the board will continue for the foreseeable future. It would
therefore be prudent for the board to begin to analyse various components of board operations with
the goal to find efficiencies/cost savings that are permanent in nature.
Current situation
Staffing areas
Currently only teacher staffing formulas ensure staffing numbers change as enrolment changes.
Administration is recommending that beginning now and over the coming school year, all support and
administrative complements be reviewed and recommendations brought forward as to the suggested
complement in each category.
Non-staffing areas
Discretionary budgets at the Education Centre are currently under review. Many other fixed costs
(such as utilities, repairs, maintenance and renovations) are based on the number of board facilities
that are in operation.
Administration believes it will be necessary to pursue additional accommodation reviews. Updated
enrolment projections, school utilization rates and operational costs and revenues for each location
need to be analysed with the goal to create a long-term capital plan that reflects the board’s needs and
culture.
Revenue generation
It is also recommended that all possible sources of revenue generation/maximization be pursued.
While limited somewhat by legislation in possible courses of action, one area that should be analysed
is the use of school space. Under the province’s new Facility Partnership guideline the use of school
space by outside agencies/groups should be on a cost recovery basis.
G:\FIS\Budget\2010-2011\June14\\App6 Budget Planning.doc
Board Report No. B-3
Page 1
June 21, 2010
Decision X
To:
Information
The Chair and Members of the Hastings and Prince Edward District School Board
From: Harry Marissen, Chair, Operations and Finance Committee
Dave Rutherford, Superintendent, Business Services
Don Tregenza, Controller, Facility Services
Re:
Annual Accessibility Plan for the Period September 2010 to August 2011
Purpose
To provide information on the board’s Annual Accessibility Plan for the period September
2010 to August 2011.
Background
The Accessibility for Ontarians with Disabilities Act (2005) (AODA) and the Ontarians with
Disabilities Act (2001) (ODA) requires school boards to prepare annual plans to address
barriers to persons with disabilities. The board’s accessibility plan was first published in
April 2005 and is revised annually. The plan is available to the public and has a link on the
board’s website.
Current situation
The Accessibility Advisory Committee met recently to review and update the plan. Changes
to the plan have been highlighted for easier identification and will be removed after approval
by the Board.
Appendices
Appendix A - Annual Accessibility Plan for the period September 2010 to August 2011.
Moved:
Seconded:
T. Goodfellow
M. Walker
Recommendation
That Hastings and Prince Edward District School Board approve the Annual
Accessibility Plan for the period September 2010 to August 2011 as contained
in the Operations and Finance Committee Report No. B-1 dated June 14, 2010.
Respectfully submitted,
Harry Marissen
Chair, Operations & Finance Committee
Dave Rutherford
Superintendent, Business Services
Don Tregenza
Controller, Facility Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Report No. B-3
Appendix A Page 1
June 21, 2010
ANNUAL ACCESSIBILITY PLAN
for the period
September 2010 ‐ August 2011
Submitted by the Accessibility Advisory Committee (AAC)
and
adopted by
Hastings and Prince Edward District School Board
June 21, 2010
Contact:
Don Tregenza, Chair of AAC
Controller of Facility Services
Hastings and Prince Edward District School Board
156 Ann Street, Belleville, Ontario, K8N 1N9
613‐966‐1170 / 1‐800‐267‐4350
Published by G. Saunders
Facility Services Department
Report No. B-3
Appendix A Page 2
June 21, 2010
ANNUAL ACCESSIBILITY PLAN
2010-2011
Table of contents
ITEM
SECTION
PAGE
EXECUTIVE SUMMARY
5
1.0
Purpose
7
2.0
Objectives
7
3.0
Description of Hastings and Prince Edward District School Board
7
4.0
Commitment to Accessibility Planning
8
5.0
Universal Design Philosophy
8
6.0
Committee members
9
7.0
Consultation with Persons with Disabilities
10
8.0
Recent Barrier Removal Initiatives - Major Projects Completed
9.0
Preventing New Barriers
11
10.0
Barrier Identification Methodologies
12
11.0
Barriers Identified
13-14
12.0
Barriers to be Addressed in 2010-2011
15-16
13.0
Board Review
17
14.0
Community Input
17
15.0
Committee Review and Monitoring Process
17
16.0
Communication of the Plan
17
17.0
Appendix A
Barriers Removed in Prior Years
18-24
18.0
Appendix B
Building Accessibility Chart as of May 2010
Future Needs & Completed Projects
25-27
19.0
Appendix C
Outside Agencies and Organizations Involved with Special Education
28-33
20.0
GLOSSARY
10-11
34
Page 3 of 34
Report No. B-3
Appendix A Page 3
June 21, 2010
EXECUTIVE SUMMARY
The Accessibility for Ontarians with Disabilities Act (AODA) became law on June 13, 2005. The
Annual Accessibility Plan describes the measures that Hastings and Prince Edward District
School Board has taken in the past and plans to take during the period 2010-2011 to identify,
remove and prevent barriers for people with disabilities.
The purpose of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the
Ontarians with Disabilities Act, 2001 (ODA) is to improve opportunities for people with disabilities
and to provide for their involvement in the identification, removal and prevention of barriers to their
full participation in the life of the province. To this end, the Acts require school boards to prepare
an annual accessibility plan to consult with people with disabilities in the preparation of this plan
and to make the plan public.
The AODA provides an enhanced emphasis on required actions to meet the needs of persons
with disabilities. The AODA, once fully implemented, will include regulations with respect to:
1.
2.
3.
4.
5.
Customer service
Transportation
Information and communications
Employment
The built environment
The first standard, for Customer Service, is now law. Public sector organizations were required
by law to comply with the standard by January 1, 2010. All Hastings and Prince Edward District
School Board employees and trustees received and completed their Customer Service training
by February 2010.
The remaining standards have not yet been enacted by the province and will be phased in over
time.
Hastings and Prince Edward District School Board is committed to the continual improvement
of accessibility to school board facilities, policies, programs, practices and services for
students, staff, parents, guardians, volunteers and members of the community with
disabilities.
Page 5 of 34
Report No. B-3
Appendix A Page 4
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
1.0
PURPOSE
The plan describes the measures that Hastings and Prince Edward District School Board has
taken in the past and the measures that will be taken during the 2010-2011 2009-2010 school
year to identify, remove and prevent barriers for people with disabilities who work in, use or
attend school board facilities and services.
2.0
OBJECTIVES
The plan:
1. Describes the process by which Hastings and Prince Edward District School Board
will identify, remove and prevent barriers for people with disabilities.
2. Reviews efforts of Hastings and Prince Edward District School Board to remove
and prevent barriers for people with disabilities during the past year.
3. Lists the policies, procedures, programs, practices and services that Hastings and
Prince Edward District School Board will review in the coming year to identify
barriers for people with disabilities.
4. Describes the measures Hastings and Prince Edward District School Board will
take in the coming year to identify, remove and prevent barriers for people with
disabilities.
5. Describes how Hastings and Prince Edward District School Board will make this
accessibility plan available to the public.
3.0
DESCRIPTION OF
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
Hastings and Prince Edward District School Board was formally established in 1998 as a
result of the amalgamation of the former Hastings County Board of Education and the Prince
Edward County Board of Education.
Hastings and Prince Edward District School Board serves more than 16,000 15,000 students
each day at 46 elementary and 8 secondary schools. Supporting student achievement is the
goal of close to 1,800 teaching and support staff who, in addition to the contributions of caring
volunteers and community partners, provide the best opportunity for students to learn. The
district covers a wide geographical area of 7,221 square kilometres bordered by Maynooth to
the north, Deseronto the east, Prince Edward County to the south and Quinte West to the
west.
All students regardless of special talents or challenging needs, can have the opportunity to
become successful by when attending schools which offer accessible programs, settings and
services. in accessible settings through accessible services.
Page 7 of 34
Report No. B-3
Appendix A Page 5
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
4.0
COMMITMENT TO ACCESSIBILITY PLANNING
The original plan was prepared in consultation with senior administration and Trustees of the
Board. The Board and senior administration continue to approve approved the plan annually.
at various stages of development.
Hastings and Prince Edward District School Board continues to commit to:
! the Accessibility Advisory Committee (AAC) meeting annually to review the plan.
establishing an Accessibility Advisory Committee (AAC) annually to review the
plan.
! consulting with people with disabilities in the development and review of the plan.
! ensuring school board policies and procedures are consistent with the principles of
accessibility.
! improving access to facilities, policies, programs, practices and services for
students, staff, parents, guardians, volunteers and members of the community.
The Director of Education has authorized the AAC to prepare and annually update an
accessibility plan that will enable the Hastings and Prince Edward District School Board to
meet these commitments.
5.0
UNIVERSAL DESIGN PHILOSOPHY
Through the Ontario Ministry of Education document, the Expert Panel Report on Special
Education: Education for All, 2004, school boards in Ontario are were directed to follow a
Universal Design for Learning (UDL) model.
Universal Design for Learning was inspired by work in architecture on the planning of
buildings with a view to accessibility for people with physical disabilities (Turnbull et al., 2002).
Architects observed that the added improvements facilitated access for all users, not just
people with physical disabilities. An access ramp, for instance, provides a person using a
wheelchair with easier access to a building, but it also makes it easier for a parent with a
child’s stroller, a traveller with a baggage trolley, or someone using a walker.
Eventually, researchers in other fields noted that specialized technology meant for a target
population is also useful for others. The notion that assistance targeted at a specific group can
help everyone, bolstered by recent research on inclusion and new technologies, has now
made its way into the field of education.
Universal design ensures that the classroom and other learning environments are as usable
as possible for students, regardless of their age, ability, or situation.
The principle of universal design guides decisions made by Hastings and Prince Edward
District School Board in accessibility planning.
Universal Design for Learning principles:
• equitable use
• appropriately designed space
• flexibility
• simplicity
• safety
• different modes of perception
Page 8 of 34
Report No. B-3
Appendix A Page 6
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
6.0
COMMITTEE MEMBERS
MEMBER
Representing
Debbie Allen
Mail Clerk
Purchasing Services
Member of CUPE
Laurence Bedard
Student Senator
Bayside Secondary School
Susan Carleton-Maines
Principal (currently)
Prince Charles School, Belleville
Principal, S. H. Connor School & Tweed Hungerford Senior Public
School (as of September 2010)
Member of Ontario Principals Council (OPC)
Katie Cudmore
Psychometrist
Children’s Treatment Centre
Member of Special Education Advisory Committee (SEAC)
Kerry Donnell
Communications Officer
Director’s Office
Tom Johnston
Health & Safety Officer
Human Resources Support Services
Kelvin MacQuarrie
Corporate Systems Coordinator
Information and Technology Services
Member of Administrative Support Group (ASG)
Gillian McCurdy
Resource Coordinator, Educational Assistants
Special Education Services
Ally Martin
Student Senator
Centennial Secondary School
Jennifer Meade
Special Education Services Coordinator
Member of Ontario Secondary School Teachers Federation (OSSTF)
Carl Pitman
Chair of the Board
Hastings and Prince Edward District School Board
Trustee of the Board
Cathy Portt
Assistant Superintendent of Special Education Services
Member of Senior Administration
Allan Smith
Occasional Teacher
Member of HAPE-OTL
Kathy Soule
Director of Education
Member of Senior Administration
Don Tregenza, Chair
Controller of Facility Services
Member of Senior Administration
Cathy Yager
Elementary Teacher
Sir John A. Macdonald School
Member of ETFO
Page 9 of 34
Report No. B-3
Appendix A Page 7
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
7.0
CONSULTATION WITH PERSONS WITH DISABILITIES
In maintaining preparing the plan, the Accessibility Advisory Committee invites invited advice
from persons with disabilities. In selection of members of the committee, organizations are
were asked to appoint representatives with disabilities where possible.
Suggestions received since implementation of the plan include: by the committee included:
1)
reduce height of water fountains
2)
install audio enhancement equipment in board public meeting rooms
3)
improve access to automatic door opener buttons
4)
ensure chair lifts are in good repair
5)
improve accessibility signage
6)
improve training for self advocacy
7)
ensure consistency of educational assistant staffing
8)
continue emphasis on anti-bullying programs
9)
ensure clarity in fire safety plans for evacuation of persons using wheelchairs
10)
provide accessibility to school offices such as lower counter heights
11)
assist persons with disabilities to strive for independence
12)
provide sufficient door access widths
8.0
RECENT BARRIER REMOVAL INITIATIVES
During the last several years, there have been a number of informal initiatives to identify,
remove and prevent barriers to people with disabilities. An itemized list of barriers that were
removed in the past is included in Appendix A. More recent projects are listed in the table
below.
The board through its Special Education Plan has addressed access for students with
disabilities through modifications and accommodations of programs and services.
Schools have been facilitated with the inclusion of automatic door openers on major school
interior and exterior doorways, elevators in most secondary schools with multiple stories,
ramps for school front and rear access points, accessible washrooms, audio and visual
emergency alarm systems, and tactile and high-contrast signage, etc.
Attitudinal barriers for people with disabilities are being addressed through staff and student
in-service about diversity, inclusive schools, re-writing diversity policy / procedures and
examining other policies and procedures for barriers to accessibility.
Architectural features that incorporate principles of universal design have been incorporated
into building construction where possible. Current renovations to existing buildings have
accessibility for people with disabilities addressed in the plans wherever possible.
In 2008-2009 2009-2010, the board spent in excess of $100,000 to complete the numerous
projects noted below to address physical and architectural barriers.
Page 10 of 34
Report No. B-3
Appendix A Page 8
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
The following major projects have been recently completed:
MAJOR PROJECTS COMPLETED
Projects completed up to this period
Description
Customer Service training
Legislated training on Accessibility Standards for
Customer Service, O.Reg. 429/07, taken by all
employees and Trustees of the Board by February
2010.
Offices renovated to provide lower access
Education Centre front reception
Deseronto Public School
Kente Public School
Marmora Senior Public School
Pinecrest Memorial Elementary School
Prince of Wales Public School
Queen Elizabeth School, Picton
Queen Victoria School
Sophiasburgh Central School
Stirling Primary School
Centennial Secondary School
Prince Edward Collegiate Institute
Persons of small stature student renovations including
smaller desks, step-stools at toilets, etc.
C.M.L. Snider School
Prince Charles School, Belleville
Susanna Moodie Elementary School
Premier software
Software installed in many computer labs in all
schools.
School websites
All school websites completed and accessible through
screen readers.
Time-out rooms - new and renovated
Breadner Elementary School
Madoc Public School
Pinecrest Memorial Elementary School
Prince of Wales Public School
Susanna Moodie Elementary School
Visually impaired - includes painted poles between
doors and non-slip coloured strips
Hillcrest School
North Hastings High School
Prince Edward Collegiate Institute
9.0
PREVENTING NEW BARRIERS
In accordance with the AODA, 2005 and ODA, 2001, all school board programs, policies,
practices and services, from this point forward, will be subject to the guiding principles of
inclusionary practice. The board will strive to create an environment that is accessible to all
people regardless of age or ability. Through the annual accessibility planning process, the
board’s programming, policies and practices will be assessed to ensure continuous
improvement in accessibility.
Page 11 of 34
Report No. B-3
Appendix A Page 9
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
10.0
BARRIER IDENTIFICATION METHODOLOGIES
The activities of the AAC to prepare the original plan included:
BARRIER IDENTIFICATION METHODOLOGIES
Methodology
Description
Presentation to Senior Administration
Opportunity for input and feedback and creation of an administrative
working committee.
Presentation to Trustees of the Board
Draft plan prepared by working committee and presented to Trustees.
Advisory committee established
Advisory committee including representatives from employee groups,
committees such as SEAC, was established and met to review and
finalize draft plan.
Community consultations
Committee presentation to SEAC.
Stakeholders communication and
presentations to employees
Describe the advisory committee composition and initiatives for
coming year.
Plan feedback
The advisory committee will seek stakeholders’ input to the plan and
revise the plan as necessary.
Page 12 of 34
Report No. B-3
Appendix A Page 10
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
11.0
BARRIERS IDENTIFIED
In its initial review, the Accessibility Advisory Committee identified many barriers. Over the next
several years, in consultation with persons with disabilities, the Accessibility Advisory Committee
will focus on the following:
BARRIERS IDENTIFIED
TYPE OF BARRIER
ARCHITECTURAL
ATTITUDINAL
DESCRIPTION OF BARRIER
STRATEGY FOR ITS REMOVAL OR PREVENTION
Reception counters at several schools and the
Education Centre are not at eye level for
wheelchair users.
Re-configure reception counters.
Wheelchair access required at various buildings.
Install wheel chair ramps, elevators and chair
lifts at specific locations. Investigate portable
stage lift.
Inaccessible washrooms in various schools.
Re-model washrooms.
Many switches, buttons and water fountains are
too high for wheel chair access
Relocate switches, buttons and water
fountains to a lower height.
Awareness or lack of knowledge of non-physical
disabilities (ie. mental health disabilities).
Provide information and education.
Students and parents have identified bullying
and social isolation as significant problems in
schools.
Continue with existing programs such as Safe
School Legislation, Bill 168; and, School
Culture Survey, etc. Peace Makers, Lions
Quest, Don’t Laugh at Me, etc. Explore other
possibilities for disability sensitivity and
awareness programming for classmates.
Awareness of needs and achievements of all
students. After school activities and clubs may
seem they do not welcome students with
disabilities. Students may be nervous to be
involved due to their disability.
Involve students with disabilities in extracurricular and out of school learning activities
and student council and award ceremonies.
Lack of knowledge or awareness on how to
advocate for oneself.
Develop self advocacy skills. Ensure
awareness of the Board’s Web mailbox to
encourage communication and receive
suggestions re accessibility.
Children with medical conditions and other
disabilities are sometimes not able to go on
school or field trips.
Develop programs to inform and assist with
resources to ensure inclusionary practices.
When planning or developing school or field
trips, ensure students with medical and other
disabilities are considered.
Page 13 of 34
Report No. B-3
Appendix A Page 11
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
BARRIERS IDENTIFIED
TYPE OF BARRIER
DESCRIPTION OF BARRIER
COMMUNICATION
People who are deaf or hearing impaired cannot
detect audio fire alarms.
Investigate visual emergency notification
system and install.
People who are deaf or hearing impaired have
difficulty participating in meetings.
Install audio enhancement equipment and/or
provide an interpreter.
Identification of facilities.
Provide signage with universal symbols.
Awareness of access to buildings. Fire safety
plans need to be updated to show accessible
egress.
Post on Board Web site and other board
communications documents such as
newsletters. Update fire safety plans for each
school. Schools need to consult with local fire
chief for approval of accessibility features in
fire safety plan.
Many forms and records are only available in
print. Student information and brochures are
sometimes difficult to obtain in alternative
formats.
Make all forms available on the Board’s Web
site, on disk, or in other formats, including
braille.
Board Web site is not accessible to people who
are blind and visually impaired or who use
screen-reading software.
Increase awareness of technological means to
access Web.
Interior and exterior doors of several schools are
very heavy and may be difficult to open for a
wheelchair user or someone with limited
strength. Door widths are sometimes too narrow
for wheelchair access.
Install automatic door openers or change the
doors to a lighter weight model. Ensure
opener operators are easy to use. Ensure
door widths comply with building code.
Some gyms, stages and auditoriums have steps
which may prevent persons with disabilities from
participating.
Adapt practices to include persons with
disabilities, ie. - present all awards in front of
stage.
Lack of awareness of accessibility issues and
who is responsible to address employee, student
or community concerns.
Clarify procedure for raising and addressing
barrier issues.
Board policies and procedures need to be
reviewed to ensure compliance with the ODA,
human rights legislation and harassment policy.
Establishment of advisory committee to review
policies to ensure compliance.
TECHNOLOGICAL
Availability of specialized equipment for persons
with identified disabilities.
Establish procedures and resources to provide
specialized equipment and assistive
technology.
TRANSPORTATION
Students with disabilities need to be able to
access transportation that accommodates their
needs.
Provide transportation options such as
wheelchair accessible cabs and buses.
Attempt to minimize interruption to classes.
INFORMATION
PHYSICAL
POLICY /
PRACTICE
STRATEGY FOR ITS REMOVAL OR PREVENTION
Page 14 of 34
Report No. B-3
Appendix A Page 12
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
12.0
BARRIERS TO BE ADDRESSED IN 2009/2010 2010-2011
The Accessibility Advisory Committee has identified the following barriers to be addressed by priority:
BARRIERS TO BE ADDRESSED IN 2009-2010 2010/2011
BARRIER
ARCHITECTURAL
Renovation Plan to
existing buildings.
ATTITUDINAL
Increase awareness
about disabilities and
inclusionary practices.
ATTITUDINAL
Identify bullying and
social isolation as
significant problems in
schools
COMMUNICATION/
INFORMATION
Most school board
forms, records and
student information
brochures only
available in print format
COMMUNICATION/
INFORMATION
Emergency evacuation
of people with
disabilities.
OBJECTIVE
INDICATORS OF SUCCESS
TIMING
RESPONSIBILITY
Ensure renovations
to existing facilities
are accessible for
all people with
exceptionalities
Consult with facilities planning
and re-design. Completed
renovations are accessible.
Review and
report by Sept.
2010 2011
Facility Services
Better understand
how to
accommodate
those with various
types of disabilities
eg. students, staff,
parents
Disability awareness workshops
and materials prepared and
communicated. Awareness of
ways to accommodate persons
with physical & non-physical
disabilities. Equity and Inclusivity
Procedures. Safe School Climate
Survey data. Inclusive Education
Symposium.
Review and
report by Sept.
2010 2011
System
Increase
awareness that
bullying and social
isolation is not
acceptable
Continue with existing programs
such as: Growing with Character.
Peace Makers, Lions Quest, Don’t
Laugh at Me, etc. Explore other
possibilities for exceptionality,
sensitivity and awareness
programming for classmates.
Incidents of bullying have
decreased in the school
environment and schools are
more inclusive.
Review and
report by Sept.
2010 2011
All schools and
assigned
Superintendent
Provide non-print,
alternative formats
for school board
forms, records and
student information
brochures.
Produce non-print format for
school board forms, records and
student information brochures.
Forms, records and student
information brochures available in
non-print format or other formats
upon request. eg. - Web site,
large print.
Review and
report by Sept.
2010 2011
ITS and
Communications
Officer
Ensure site specific
procedures are
outlined.
Fire safety plans need to be
revised to outline procedure for
student with disabilities in
consultation with local fire chief,
principal and health & safety
officer. Fire safety plans need to
be in place and successful drills
carried out.
Review and
report by Sept.
2010
school principal
Page 15 of 34
Report No. B-3
Appendix A Page 13
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
BARRIERS TO BE ADDRESSED IN 2009-2010 2010/2011
BARRIER
COMMUNICATION/
INFORMATION
Customer service
training required for
front line staff.
PHYSICAL
OBJECTIVE
Inaccessible
washrooms in various
buildings.
PHYSICAL
Fire safety plans
showing accessibility
features on floor plans.
PHYSICAL
Access to playground
equipment for students
and caregivers
POLICIES
Board policies and
procedures need to be
reviewed to ensure
compliance with the
AODA and ODA.
TECHNICAL
Make Web site more
available for persons
with exceptionalities.
TRANSPORTATION
Access to board and
school activities can be
restricted.
TIMING
RESPONSIBILITY
Utilize training
videos and on-line
resources to
ensure awareness
of AODA customer
service regulation
requirements.
All staff in contact with the public
respond to the needs of persons
with disabilities in an appropriate
manner.
June 2010
All departments
and schools.
Reconfigure school
reception areas
Consult with architect and
contractor to remodel station.
Persons in wheelchairs will be
able to speak to school
receptionist at eye level at
counter.
Review and
report by Sept.
2010 2011
Facility Services
Ensure washrooms
in designated
locations are
accessible.
Consult with architect and
contractor to remodel washrooms.
Washrooms are
accessible in designated
locations.
Review and
report by Sept.
2010 2011
Facility Services
Ensure all staff and
students aware of
locations that are
accessible in case
of emergency.
Consult with fire chief and health
& safety officer to determine.
Floor plans include accessibility
features.
Review and
report by Sept.
2010 2011
Health & Safety
Officer, Fire Chief
and Facility
Services
Consider need for
accessible
playground
equipment.
Consult with playground suppliers
and schools to determine
availability and needs.
Review and
report by Sept.
2011
Facility Services
Ensure all board
policies are
inclusive and
address
accessibility issues
Establish committee to review
policies to ensure compliance.
Policy and procedures meet
legislative requirements including
a specific procedure to state the
board’s commitment to address
barriers to persons with
disabilities.
Review and
report by Sept.
2010 2011
Director of
Education
Ensure that Web
site is accessible to
people who use
screen-reading
software.
Review available technologies for
acceptable equipment. People
with exceptionalities can access
school board Web site.
Review and
report by Sept.
2010
ITS department
Students with
disabilities need
access that
accommodates
their needs.
Provide means to allow access to
board activities. Persons with
disabilities have access to all
school and board events.
Review and
report by Sept.
2010 2011
School, Tri-Board
Transportation
Student Services
and Special
Education
Services
School reception
stations are too high for
wheelchair users
PHYSICAL
INDICATORS OF SUCCESS
Page 16 of 34
Report No. B-3
Appendix A Page 14
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
13.0
BOARD REVIEW
The accessibility plan will continue to be updated on an annual basis with new barriers being
identified and eliminated as time and funding permits. The Accessibility Advisory Committee with
representation from all employee groups, departments, the Special Education Advisory Committee
and outside organizations will continue to provide direction to address accessibility issues with the
approval of the Board of Trustees.
14.0
COMMUNITY INPUT
The Special Education Advisory Committee (SEAC) consists of various community organizations
representing persons with disabilities and is established through a public consultation process.
SEAC was consulted by the Accessibility Advisory Committee to provide broad-based input prior to
the establishment and approval of the original plan by the Board of Trustees.
At the start of the next review period, 2011-2012, representation will be invited from all employee
groups, Special Education Services, the Parent Involvement Committee and Tri-Board
Transportation Student Services.
15.0
COMMITTEE REVIEW AND MONITORING PROCESS
The Accessibility Advisory Committee will meet annually regularly during each planning year to
review progress of the plan. Throughout the year, evaluation of the effectiveness in implementing
the barrier removal and prevention strategies will be ongoing in preparation for subsequent years of
accessibility planning.
16.0
COMMUNICATION OF THE PLAN
The Hastings and Prince Edward District School Board Annual Accessibility Plan is posted on the
Board’s website at www.hpedsb.on.ca.
CONTACT:
Don Tregenza, Chair
Accessibility Advisory Committee
Controller of Facility Services
Education Centre
156 Ann Street, Belleville, ON, K8N 1N9
613-966-1170, ext. 2250
[email protected]
Page 17 of 34
ANNUAL
Report No. B-3
Appendix A Page 15
21, 2010
ACCESSIBILITYJune
PLAN
2010-2011
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
ATTITUDINAL
all schools
To reduce harassment and increase understanding and
acceptance of students with disabilities, the following programs
have been used: are being used:
• Bully-proofing Your School (book resource in use in many
schools);
• Don’t Laugh at Me;
• How to Hug a Porcupine;
• Respect Program;
• Franklin Fellowship Club (developed by the Early Intervention
Team at Queen Victoria P.S.);
• CYC Programs such as The Bully-Free Classroom;
• Living Colour, I Care CST;
• Creative Conflict Resolution Training;
• Peer Proofing;
• Stirling Silver Program;
• OPP Bearhug Band;
• Dealing with Aggressive At-Risk Children;
• Cool Solutions - Peer Counselling;
• VIP; Social Skills Program (primary).
ATTITUDINAL
all schools
In the health & physical education document, there is discussion
regarding using the IEP to develop a program for students with
disabilities. There is a reference in the Gr. 7 healthy living
curriculum under Personal Safety and Injury Prevention that states
“identify people and resources that can support someone
experiencing harassment”.
There is a reference in the Gr. 8 healthy living curriculum under
Living Skills that reads “demonstrate respectful behaviour towards
the feelings and ideas of others”.
ATTITUDINAL
any school
as required
Child and youth counsellors; CAVEAT; SALEP; Alternate
Programs, to assist students in developing strategies and
behaviours to deal more effectively with school, societal, and peer
expectations and to increase student tolerance of others with
differences.
COMMUNICATION
all schools
Special Education website, PRIM and other resources to assist
ISEHs and ISRTs as they work with teachers in programming for
students with disabilities; partnerships with outside agencies.
COMMUNICATION
any school
as required
Braille materials and books on tape for blind students to access the
curriculum; orientation and mobility training for blind students;
itinerant teacher of the blind; educational assistant support for the
blind; coloured overlays.
COMMUNICATION
any school
as required
Interpreters for the deaf supplied to assist in communication for
school related meetings and events; TTY service for deaf citizens
to have telephone access if required; FM and sound field systems
to assist student focussing on curriculum; itinerant teacher of the
deaf; interpreting-educational assistant support; sound field
system.
COMMUNICATION
specific school sites
“Writing With Symbols” program; assistive technology; educational
assistants; social stories; communication supports.
Page 18 of 34
ANNUAL
Report No. B-3
Appendix A Page 16
21, 2010
ACCESSIBILITYJune
PLAN
2010-2011
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
INFORMATION
All secondary schools
For the learning disabled: Inspiration, Dragon Naturally Speaking,
Kurzweill 3000, Essential Skills, etc., software with scanners and
printers in the resource room to assist learning disabled students
with written communication and organization skills; Educational
assistant support for scribing and to reinforce communication,
organization and work completion skills.
PHYSICAL
Athol Central
Boys washrooms converted. Wheelchair accessible.
PHYSICAL
Bancroft P.S.
Air conditioning units in the special education room have been
installed.
PHYSICAL
Bancroft P.S.
Washrooms converted. Elevators installed. Ramps installed.
Wheelchair accessible.
PHYSICAL
Bancroft P.S.
Seminar rooms have been modified to accommodate special
education staff.
PHYSICAL
Bayside P.S.
Ramp at front entrance installed. Bayside Upper is wheelchair
accessible.
PHYSICAL
Bayside S.S.
Washrooms converted. Ramps installed. Elevator installed.
Wheelchair accessible. Special Education area renovations.
Magnetic hold openers installed on fire doors.
PHYSICAL
Bird’s Creek P.S.
PHYSICAL
Breadner Elementary
School
PHYSICAL
Centennial S.S.
Washrooms converted. Ramps, elevator and automatic door
openers installed. Wheelchair accessible. Chair lift installed for
stage. Magnetic hold openers installed on fire doors.
PHYSICAL
Centennial S.S.
Main entrance ramped and handicapped door openers installed.
Handicapped door openers installed on north entrance doors.
PHYSICAL
Centre Hastings S.S.
Washrooms converted - accessible washroom renovations. Ramps
and elevators installed. Wheelchair accessible. Enhanced chairlift
agreements - chairlift moved to Quinte Secondary School.
Handicapped door openers installed on north and west entrances.
PHYSICAL
Centre Hastings S.S.
Kirk rooms 142 and 143 have been renovated with additional
storage cupboards, electrical receptacles, new counter tops, wall
and door, etc.
Accessible work stations installed.
PHYSICAL
C.M.L. Snider School
Washrooms converted. Ramps and chair lift installed. Wheelchair
accessible.
PHYSICAL
C.M.L. Snider School
Access in multi-purpose room improved. Work stations modified.
Washrooms converted.
PHYSICAL
Coe Hill School
Washrooms converted. Ramps installed. Wheelchair accessible.
PHYSICAL
Deseronto P.S.
Washrooms converted. Chair lift installed, front entrance ramped
and handicapped door openers installed.
Washrooms converted. Ramps installed. Wheelchair accessible.
Magnetic hold openers installed on fire doors.
Washrooms converted. Ramps installed. Chair lift installed.
Automatic door openers installed. Wheelchair accessible.
Page 19 of 34
ANNUAL
Report No. B-3
Appendix A Page 17
21, 2010
ACCESSIBILITYJune
PLAN
2010-2011
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
PHYSICAL
Earl Prentice P.S.
Ramps installed. Washrooms converted. Wheelchair accessible.
PHYSICAL
Education Centre
Kirk cafeteria kitchen has been enlarged.
PHYSICAL
Education Centre
Elevator installed. Handicapped washrooms installed.
PHYSICAL
Foxboro P.S.
Washroom converted and ramps installed. Wheelchair accessible.
PHYSICAL
Frankford P.S.
Washrooms converted in building addition. Wheelchair accessible
in addition only.
PHYSICAL
Frankford P.S.
Chair lift installed to basement.
PHYSICAL
Frankford P.S.
Ramps have been installed at fire exit doors in the open area and
east entrance.
PHYSICAL
Frankford P.S.
Concrete ramps on east side installed. Handicapped door openers
installed at front entrance. Handicapped washroom installed.
PHYSICAL
Harmony P.S.
Washrooms converted. Wheelchair accessible. Magnetic holdopen devices installed.
PHYSICAL
Harry J. Clarke P.S.
Handicapped door openers on main entrance installed.
Handicapped ramp on south doors installed.
PHYSICAL
Harry J. Clarke P.S.
Washrooms converted. Ramps, elevators, automatic door openers
installed - wheelchair accessible.
PHYSICAL
Harry J. Clarke P.S.
Sir Winston Churchill site
PHYSICAL
Hermon P.S.
PHYSICAL
Hillcrest School
PHYSICAL
Kente P.S.
Doorway between special education room and computer lab
installed. Computer tables modified with power and data cabling
for special education students. Handicapped washroom installed.
PHYSICAL
Madoc P.S.
Asphalt ramp has been installed at main entrance.
PHYSICAL
Madoc P.S.
Window and door between Kirk rooms 21 and 21A have been
installed. Windows in corridor walls in Kirk rooms 22 and 21A have
been installed.
PHYSICAL
Madoc P.S.
Handicapped washroom modified to accommodate change table.
PHYSICAL
Madoc P.S.
Washrooms converted. Ramps installed. Wheelchair accessible.
PHYSICAL
Madoc Township P.S.
Totally accessible after washrooms converted, wheelchair ramp,
door openers installed.
Wheelchair accessible. Handicapped washroom installed in
township library. Handicapped door opener installed on library
entrance door.
Sunken area in open area has been filled in and walls installed with
glass in top half. Carpet/tile has been replaced in open area.
Handicapped ramps have been installed at two fire exit doors and
ramp has been remodelled at south west entrance. Automatic
doors have been installed on the front entrance and west entrance
for wheelchairs. Entire area has been painted. Shelving, storage
cupboards, bulletin boards have been installed. Storage room has
been converted into a teacher work room. Automatic door openers
on washroom doors have been installed.
Washrooms converted. Wheelchair accessible.
Page 20 of 34
ANNUAL
Report No. B-3
Appendix A Page 18
21, 2010
ACCESSIBILITYJune
PLAN
2010-2011
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
PHYSICAL
Madoc Township P.S.
Handicapped washroom created. Grab bars installed. Asphalt
ramps at front and west entrances installed.
PHYSICAL
Marmora Senior P.S.
Washrooms converted. Ramps, chair lift, automatic door openers
installed. Wheelchair accessible.
PHYSICAL
Marmora Senior P.S.
IMD / IDD resource area has been upgraded with kitchen
cupboards and sinks. Automatic door openers have been installed
at the west entrance.
PHYSICAL
Marmora Senior P.S.
Auto door openers on north doors and library doors installed.
Landing and ramp at north entrance installed. Asphalt at bottom of
ramp installed.
PHYSICAL
Marmora Senior P.S.
Auto door openers on west entrance installed. Cupboards and
sinks in the resource room modified.
PHYSICAL
MassassagaRednersville P.S.
Washrooms converted. Wheelchair accessible. Chair lift onto
stage installed.
PHYSICAL
Maynooth P.S.
Wheelchair accessible. Washrooms converted. Handicapped
washroom installed.
PHYSICAL
Moira S.S.
Renovations have been made in Kirk room 151.
PHYSICAL
Moira S.S.
Washrooms converted. 1st floor wheelchair accessible.
Handicapped door openers installed on main entrance.
PHYSICAL
North Hastings H.S.
Upper and lower cupboards in room 130 have been replaced
complete with electrical and plumbing upgrades.
PHYSICAL
North Hastings H.S.
Washrooms converted. Ramps, elevators, chair lift and automatic
door openers installed. Wheelchair accessible. Magnetic hold
openers on fire doors.
PHYSICAL
North Hastings H.S.
Main entrance doors, automatic door openers and ramp installed.
PHYSICAL
North Hastings H.S.
Ramp installed at the bus loading entrance doors.
PHYSICAL
North Hastings Senior
Elementary School
Washrooms converted, ramps and chair lift installed. Wheelchair
accessible.
PHYSICAL
North Trenton P.S.
Ramps installed. Wheelchair accessible. Automatic door openers.
PHYSICAL
Park Dale School
PHYSICAL
Pinecrest Memorial
Elementary School
A withdrawal room has been created in the JK Room.
PHYSICAL
Pinecrest Memorial
Elementary School
Washrooms converted and ramps installed - wheelchair
accessible. Automatic door openers installed on main entrance.
PHYSICAL
Prince Charles School
(B)
Washrooms converted and ramps installed - wheelchair
accessible.
PHYSICAL
Prince Charles School
(B)
Automatic door opener installed.
Washrooms converted and ramps installed. Wheelchair
accessible.
Page 21 of 34
ANNUAL
Report No. B-3
Appendix A Page 19
21, 2010
ACCESSIBILITYJune
PLAN
2010-2011
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
PHYSICAL
Prince Charles Public
School (T)
PHYSICAL
Prince Edward
Collegiate Institute
Automatic door openers on the main entrance, cafeterias and
library have been installed. Magnetic hold open arms on the
corridor fire doors have been installed. Washrooms converted.
Elevator and chair lift installed. Wheelchair accessible.
PHYSICAL
Prince of Wales P.S.
Washrooms converted, ramps installed - wheelchair accessible.
PHYSICAL
Prince of Wales P.S.
Automatic door openers on primary washroom doors both boys
and girls have been installed. Hold open arms on the hall doors at
the top of ramp have been installed.
PHYSICAL
Prince of Wales P.S.
The computer lab / library has been modified.
PHYSICAL
Queen Elizabeth School
(B)
Handicapped automatic door openers on main entrance installed.
Washrooms converted, ramps installed. Wheelchair accessible.
PHYSICAL
Queen Elizabeth School
(P)
Renovations have been made for a dwarf student. As well, a
larger door has been installed on the washroom off the library and
the kindergarten washroom door has been modified.
PHYSICAL
Queen Elizabeth School
(P)
Washrooms converted, ramps and automatic door openers
installed on main entrance. Wheelchair accessible.
PHYSICAL
Queen Elizabeth School
(P)
Handicapped washroom in open area modified.
PHYSICAL
Queen Elizabeth Public
School (T)
Washrooms converted and ramps installed - wheelchair
accessible.
PHYSICAL
Queen Elizabeth Public
School (T)
Handicapped door openers have been installed on the main
entrance doors and boys washroom door. Magnetic hold openers
on fire doors.
PHYSICAL
Quinte Secondary
School
Exhaust fan has been installed over the stove in Kirk classroom
#114.
PHYSICAL
Quinte Secondary
School
Washrooms converted. Ramps, elevators and automatic door
openers installed. Wheelchair accessible. Magnetic hold openers
install on fire doors.
PHYSICAL
S. H. Connor School
PHYSICAL
Secondary and
Elementary schools
Elevators to permit access to most areas of the buildings (BSS,
CSS, CHSS, NHHS, PECI, QSS, THS). Washroom modifications
and automatic door openers in several schools (CSS, CHHS, THS,
NHHS, PECI). Occupational therapy in certain cases for students
requiring it in school to increase student mobility. Educational
assistant support for personal care, to increase student
independence. Garavanta chairlift in several sites.
PHYSICAL
Secondary schools
Handicapped accessible science labs at CHSS, CSS, MSS,
NHHS, PECI, QSS,
PHYSICAL
Sir John A. Macdonald
School
Washrooms converted, ramps and chair lift installed - wheelchair
accessible.
Washrooms converted and ramps installed - wheelchair
accessible
Washrooms converted and ramps installed - wheelchair
accessible. Handicapped door opener installed at west entrance.
Magnetic hold openers installed on fire doors.
Page 22 of 34
ANNUAL
Report No. B-3
Appendix A Page 20
21, 2010
ACCESSIBILITYJune
PLAN
2010-2011
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
DESCRIPTION OF BARRIER
PHYSICAL
Sir Mackenzie Bowell
P.S.
Ramp installed to portable.
PHYSICAL
Sir Mackenzie Bowell
P.S.
Washrooms converted and ramps installed - wheelchair
accessible. Handicapped door openers installed on west entrance
and boys washroom.
PHYSICAL
Sir Mackenzie Bowell
P.S.
Handicapped door openers have been installed on the east
entrance doors with keypad.
PHYSICAL
Sir Mackenzie Bowell
P.S.
Wheelchair walkway installed from portable to school.
PHYSICAL
Sophiasburgh Central
School
Wheelchair accessible.
PHYSICAL
South Marysburgh
Central School
Washrooms converted - girls only.
PHYSICAL
Stirling Junior P.S.
Washrooms converted and stair climber installed. 1st floor
wheelchair accessible. Magnetic hold-open devices installed.
PHYSICAL
Stirling Primary School
PHYSICAL
Stirling Senior P.S.
Kirk room 105 has been renovated. A wall and door, basin, and
grab bars have been installed. A second lower hand rail on the
stairs has been installed.
PHYSICAL
Stirling Senior P.S.
Washrooms converted.
PHYSICAL
Stirling Senior P.S.
Handrails by staff modified. Washroom toilets modified.
PHYSICAL
Susanna Moodie
Elementary School
Handicapped washroom created. Installed handicapped door
openers on south entrance.
Magnetic hold-open devices installed.
PHYSICAL
Susanna Moodie
Elementary School
Washrooms converted and ramps installed - wheelchair
accessible. Handicapped door openers installed on south main
entrance.
PHYSICAL
Trenton H.S.
Kirk room #110 has been expanded into room #108 and upper
cupboards have been installed.
PHYSICAL
Trenton H.S.
Washrooms converted. Chair lift installed. Wheelchair accessible.
on 1st floor only.
PHYSICAL
Trenton H.S.
Steps converted to ramp at King St. doors. Elevator was installed.
Magnetic hold openers installed on fire doors. Handicapped
washroom installed.
PHYSICAL
Tweed-Hungerford
Senior Public School
Washrooms converted - wheelchair accessible. Handicapped door
openers install on north entrance and on library door. Handicapped
washroom installed.
PHYSICAL
Tyendinaga P.S.
Handicapped washroom created.
PHYSICAL
Tyendinaga P.S.
Ramps and chair lift installed. Walkway / ramp resurfaced at front
entrance. Wheelchair accessible.
Washrooms converted. Ramps and chair lift installed - wheelchair
accessible.
Page 23 of 34
Report No. B-3
Appendix A Page 21
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
17.0 APPENDIX A
BARRIERS REMOVED IN PRIOR YEARS
BARRIER TYPE
LOCATION
PHYSICAL
V. P. Carswell
Elementary School
PHYSICAL
William R. Kirk School
DESCRIPTION OF BARRIER
Washrooms converted - wheelchair accessible. Automatic door
openers on front entrance.
Washrooms converted. Automatic door openers installed wheelchair accessible.
Page 24 of 34
Report No. B-3
Appendix A Page 22
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
18.0 APPENDIX B
U
U
Bayside SS
U
U
r
r
U
r
r
r
U
r
r
r
r
r
r
r
r
r
r
r
r
r
U
r
r
r
U
r
r
r
U
r
r
r
U
U
r
U
Bayside Upper
Bayside Annex
r
r
Bird’s Creek
U
U
Breadner
U
U
U
CML Snider
U
U
U
Centennial
U
U
U
CHSS
U
U
U
Coe Hill
U
U
College St.
r
r
Deseronto
rU
U
Earl Prentice
U
Foxboro
r
U
U
r
r
r
r
r
U
U
r
rU
r
U
r
r
r
U
U
r
r
r
Frankford
U
U
U
r
U
r
Harmony
U
r
r
r
r
Harry J. Clarke
U
U
U
U
U
r
Harry J. Clarke Sir Winston Churchill site
U
U
U
U
U
Hermon
U
U
r
r
r
r
Hillcrest
U
U
U
r
r
r
r
U
r
U
Stair Climbers
Auto Door Openers
r
Chair Lifts
Buttons, switches
Bancroft
Parking
U
Signage
Athol Central
Elevators
r future needs
U completed
Ramps
SCHOOL
Washrooms Converted or
Handicapped Washroom
installed
BUILDING ACCESSIBILITY CHART AS OF MAY 2009 MAY 2010
FUTURE NEEDS & COMPLETED PROJECTS
Page 25 of 34
Report No. B-3
Appendix A Page 23
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
18.0 APPENDIX B
Buttons, switches
r
r
r
r
r
r
r
r
r
r
r
U
U
r
r
r
U
r
r
r
r
Ur
r
r
r
U
r
r
r
U
U
r
U
r
U
r
r
r
r
U
Madoc
U
U
Madoc Township
U
Marmora Sr.
U
Massassaga Rednersville
U
Maynooth
U
U
Moira SS
U
r
r
NHHS
U
U
U
NH Senior Elem
U
U
North Trenton
r
U
U
r
r
r
Park Dale
U
U
r
r
r
r
Pinecrest
U
U
r
r
r
Prince Charles (B)
U
U
U
r
r
r
Prince Charles (T)
U
U
U
r
r
r
r
PECI
U
U
U
U
r
r
r
Prince of Wales
U
U
U
r
r
r
Queen Elizabeth (B)
U
U
U
r
r
r
Queen Elizabeth (P)
U
U
U
r
r
r
Queen Elizabeth (T)
U
U
U
r
r
r
Queen Victoria
r
r
r
r
r
r
U
r
U
U
r
U
Stair Climbers
Parking
r
Chair Lifts
Signage
r
Auto Door Openers
Kente
Elevators
r future needs
U completed
Ramps
SCHOOL
Washrooms Converted or
Handicapped Washroom
installed
BUILDING ACCESSIBILITY CHART AS OF MAY 2009 MAY 2010
FUTURE NEEDS & COMPLETED PROJECTS
Page 26 of 34
Report No. B-3
Appendix A Page 24
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
18.0 APPENDIX B
S.H.Connor
U
Sir John A Macdonald
r
r
r
U
r
r
r
r
U
U
U
r
r
r
Sir Mackenzie Bowell
U
U
U
r
r
r
Sophiasburgh
U
U
Ur
r
r
r
South Marysburgh
U
U
Ur
r
r
r
Stirling Junior
U
r
r
r
r
r
Stirling Primary.
U
U
r
r
r
r
Stirling Senior
U
r
r
r
r
r
Susanna Moodie
U
U
U
r
r
r
Trenton High School
U
U
U
U
U
U
r
Tweed Hungerford
U
r
U
U
r
r
r
Tyendinaga
U
U
U
U
r
r
r
V.P.Carswell
U
r
U
r
r
r
William R. Kirk
U
U
U
r
r
r
Education Centre
U
U
U
U
U
r
r future needs
U completed
Chair Lifts
U
SCHOOL
r
U
r
U
U
Stair Climbers
U
Buttons, switches
U
Parking
Elevators
U
Signage
Ramps
Quinte SS
Auto Door Openers
Washrooms Converted or
Handicapped Washroom
installed
BUILDING ACCESSIBILITY CHART AS OF MAY 2009 MAY 2010
FUTURE NEEDS & COMPLETED PROJECTS
U
Page 27 of 34
Report No. B-3
Appendix A Page 25
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
19.0
APPENDIX C - OUTSIDE AGENCIES - Pages 28 - 33
ORGANIZATIONS INVOLVED WITH SPECIAL EDUCATION
The list of agencies in Appendix C has been copied from the following Ministry of Education Special
Education website:
http://www.edu.gov.on.ca/eng/general/elemsec/speced/guide.html
If you require assistance and wish to contact an agency, please refer to the ministry’s list of agencies
on pages 26 - 30 of the Accessibility Plan, or visit:
Volunteer Information Quinte (VIQ) at http://www.viq.ca, a local non-profit agency for further
information.
Page 28 of 34
Report No. B-3
Appendix A Page 26
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
19.0 APPENDIX C - OUTSIDE AGENCIES
Emotional/Behavioural
Disorders
Ontario Association of Children’s Mental
Health Centres
40 St. Clair Avenue East, Suite 309
Toronto, Ontario
M4T 1M9
Tel: (416) 921-2109
Fax: (416) 921-7600
Ontario Council for Children with
Behaviour Disorders
R.R.#1
Sunderland, Ontario
LOC 1HO
Tel: (905) 324-5300, ext. 157 (Bus.)
(905) 852-9289 (Res.)
Ontario Mental Health Foundation
365 Bloor Street East, Suite 1708
Toronto, Ontario
M4W 3L4
Tel: (416) 920-7721
Fax: (416) 920- 0026
Tourette Syndrome Foundation of
Canada
c/o 194 Jarvis Street, Suite 206
Toronto, Ontario
M5B 2B7
Tel: (416) 861-8398 or 1-800-361-3126
Fax: (416) 861-2472
Pervasive Developmental Disorders
Autism Society Ontario
1 Greensboro Drive, Suite 306
Etobicoke, Ontario
M9W 1C8
Tel: (416) 246-9592
Fax: (416) 246-9417
Geneva Centre for Autism
250 Davisville Avenue, Suite 200
Toronto, Ontario
M4S 1H2
Tel: (416) 322-7877
Fax: (416) 322-5894
Learning Disabilities
ADDO Toronto
66 Rykert Crescent
Toronto, Ontario
M4G 2S9
Tel: (416) 813-6858
Fax: (416) 488-3743
Canadian Association of Independent
Living Centres
350 Sparks Street, Suite 1004
Ottawa, Ontario
K1R 7S8
Tel: (613) 563-2581
Fax: (613) 235-4497
Council for Exceptional Children
Ontario Subdivision for Children’s
Communication Development
c/o Huron-Superior District Catholic
School Board
Special Education Department
90 Ontario Avenue
Sault Ste. Marie, Ontario
P6B 6G7
Tel: (705) 945-5677
Fax: (705) 945-5681
Council for Exceptional Children
Ontario Subdivision for Learning
Disabilities
1 Norma Crescent
Toronto, Ontario
M6P 3G9
Tel: (416) 766-0163 (Res.)
Ontario Association for Families of
Children with Communication Disorders
13 Segal Drive
Tillsonburg, Ontario
N4G 4P4
Tel: (519) 842-9506
Fax: (519) 842-3228
Recommitteeement des committeees
francophones d’alphabétisation
populaire de l’Ontario
20 Nelson Street West, Suite 303
Brampton, Ontario
L6X 2M5
Tel: (905) 457-7884
Fax: (905) 457-0411
Spina Bifida and Hydrocephalus
Association of Ontario
69 Yonge Street, Suite 500
Toronto, Ontario
M5E 1K3
Tel: (416) 214-1056 or 1-800-387-1575
Fax: (416) 214-1446
Training Coordinating Committee for
Linkup Employment Services for
Persons with Disabilities
1075 Bay Street, Suite 801
Toronto, Ontario
M5S 2B1
Tel: (416) 413-4922
TTY: (416) 413-4926
Fax: (416) 413-4927
Learning Disabilities Association of
Ontario
365 Bloor Street East, Suite 1004
P.O. Box 39
Toronto, Ontario
M4W 3L4
Tel: (416) 929-4311
Fax: (416) 929-3905
Page 29 of 34
Report No. B-3
Appendix A Page 27
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
19.0 APPENDIX C - OUTSIDE AGENCIES
Deaf/Hard of Hearing
Bob Rumball Centre for the Deaf
2395 Bayview Avenue
North York, Ontario
M2L 1A2
Tel: (416) 449-9651
TTY: (416) 449-2728
Tax: (416) 449-8881
Canadian Association of the Deaf
251 Bank Street, Suite 203
Ottawa, Ontario
K2P 1X3
Tel: (613) 565-2882
TTY: (613) 565-8882
Fax: (613) 565-1207
Canadian Hard of Hearing Association
2435 Holly Lane, Suite 205
Ottawa, Ontario
K1V 7P2
Tel: (613) 526-1584 (voice mail)
TTY: (613) 526-2692
Toll free: 1-800-263-8068
Canadian Hearing Society
271 Spadina Road
Toronto, Ontario
M5R 2V5
Tel: (416) 964-9595
TTY: (416) 964-0023
Fax: (416) 928-2506
Ontario Association of the Deaf
c/o 489 College Street, Suite 407
Toronto, Ontario
M6G 1A5
Tel: (416) 413-0944
TTY: (416) 513-1893 or
(416) 513-1894
Fax: (416) 413-4822
E-mail: [email protected]
Coordonnateur
Programme de la surdicécité
Ministère de l’Éducation
Centre Jules-Léger
281, rue Lanark
Ottawa, Ontario
K1Z 6R8
Tel: (613) 761-9300
TTY: (613) 761-9302
Fax: (613) 761-9301
Association ontarienne des sourdes et
des sourds francophones
20, chemin Sainte Anne, Local 219
Sudbury, Ontario
P3C 5N4
Tel: (705) 670-2705
TTY: 1-800-855-0511
Fax: (705) 670-9320
VOICE for Hearing Impaired Children
161 Eglinton Avenue East, Suite 701
Toronto, Ontario
M4P 1G5
Tel: (416) 487-7719
Fax: (416) 487-7423
Gifted
Association for Bright Children
c/o 2 Bloor Street West
P.O. Box 156, Suite 100
Toronto, Ontario
M4W 2G7
Tel: (416) 925-6136 (voice mail)
Douance-Ontario
Université d5Ottawa
Pavillon Lamoureux
c/o Gilles Clouthier
145, rue Jean-Jacques Lussier
Ottawa, Ontario
K1N 6N5
Tel: (613) 562-5800, poste 4148
Developmental Disabilities
Council for Exceptional Children
Ontario Subdivision for Individuals with
Developmental Challenges
52 Barr Crescent
Brampton, Ontario
L6X 2L2
Tel: (905) 840-5442 (Bus)
(905) 840-0288 (Res)
Fax: (905) 840-0102
Down Syndrome Association of Ontario
P.O. Box 215
Freelton, Ontario
L0R 1K0
Tel: (905) 659-3946
Fax: (905) 659-3946 + Star 51
Ontario Association for Community Living
240 Duncan Mill Road, Suite 403
Toronto, Ontario
M3B 1Z4
Tel: (416) 447-4348
Fax: (416) 447-8974
Ontario Association for Developmental
Education (OADE)
P.O. Box 32
8 Wilson Street
Tottenham, Ontario
L0G 1W0
Tel: (905) 936-9102
Ontario Coalition for Inclusive Education
13 Birchcliffe Crescent
R.R.#4
Orillia, Ontario
L3V 6H4
Tel: (705) 329-3316
Fax: (705) 329-0479
People First of Ontario
75 The Donway West, Suite 140
Toronto, Ontario
M3C 2E9
Tel: (416) 441-1805
Fax: (416) 441-3059
The Roeher Institute
York University
Kinsmen Building
4700 Keele Street
North York, Ontario
M3J 1P3
Tel: (416) 661-9611
Fax: (416) 661-5701
Blind / Low Vision
Blind Adults Learning About Normal
Community Environments (BALANCE)
4920 Dundas Street West, Suite 302
Etobicoke, Ontario
M9A 1B7
Tel: (416) 236-1796
Fax: (416) 236-4280
Page 30 of 34
Report No. B-3
Appendix A Page 28
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
19.0 APPENDIX C - OUTSIDE AGENCIES
BOOST Niagara (Blind of Ontario
Organized with Self-help Tactics)
29 Eastwood Drive
Welland, Ontario
L3C 6W3
Tel: (905) 732-9746
Fax: (905) 732-9558
Canadian Council of the Blind
Ontario Division
207 North Christina Street
P.O. Box 2323
Sarnia, Ontario
N7T 5V1
Tel: (519) 337-3606 or
1-888-818-4845
Fax: (519) 337-6502 + Star 51
Canadian National Institute for the
Blind, Ontario Division
Director, Rehabilitation
1929 Bayview Avenue
Toronto, Ontario
M4G 3E8
Tel: (416) 486-2500
Fax: (416) 480-7503
John Milton Society for the Blind in
Canada
40 St. Clair Avenue East, Suite 202
Toronto, Ontario
M4T 1M9
Tel: (416) 960-3953
Fax: (416) 921-7478
Low Vision Association of Ontario
180 St. Clair Avenue East
Toronto, Ontario
M4T 1N8
Tel: (416) 486-3442
Fax: (416) 486-3442
Ontario Foundation for Visually
Impaired Children Incorporated
P.O. Box 1116, Station “D”
Toronto, Ontario
M6P 3K2
Tel:(416) 767-5977
Fax: (416) 767-5530
VIEWS for Visually Impaired
95 Wareside Road
Etobicoke, Ontario
M9C 3B5
Tel: (416) 620-1410
Fax: (416) 620-1472
Muscular Dystrophy Association of Canada
2345 Yonge Street, Suite 900
Toronto, Ontario
M4P 2E5
Tel: (416) 488-0030
Fax: (416) 488-7523
Physical Disabilities
Ontario Association of Children’s
Rehabilitation Services
350 Rumsey Road
Toronto, Ontario
M4G 1R8
Tel: (416) 424-3864
Fax: (416) 467-7083
Bloorview MacMillan Centre
350 Rumsey Road
Toronto, Ontario
M4G 1R8
Tel: (416) 425-6220
Fax: (416) 425-6591
Bloorview School
25 Buchan Court
Willowdale, Ontario
MJ 4S9
Tel: (416) 425-6220
Fax: (416) 494-9985
Canadian Paraplegic Association
Ontario Division
520 Sutherland Drive
Toronto, Ontario
M4G 3V9
Tel: (416) 422-5644
Fax: (416) 422-5943
Easter Seal Society
1185 Eglinton Avenue East, Suite 800
Toronto, Ontario
M3C 3C6
Tel: (416) 421-8377
Fax: (416) 696-1035
Handicapped Action Committee
Incorporated
1201 Jasper Drive, Suite A
Thunder Bay, Ontario
P7B 6R2
Tel: (807) 343-0414
Fax: (807) 344-6140
Hugh MacMillan School
25 Buchan Court
Willowdale, Ontario
M2J 4S9
Tel: (416) 425-6220
Fax: (416) 494-9985
Ontario Brain Injury Association Executive
Director
P.O. Box 2338
St. Catharines, Ontario
L2R 7R9
Tel: (905) 641-8877 or
1-800263-5404
Fax: (905) 641-0323
Ontario Division for Physical and Health
Disabilities
President
C/o Bloorview MacMillan Centre
25 Buchan Court
Toronto, Ontario
M2J 4S9
Tel: (416) 425-6220
Fax: (416) 494-4754
Ontario Federation for Cerebral Palsy
1630 Lawrence Avenue West,
Suite 104
Toronto, Ontario
M6L 1C5
Tel: (416) 244-9686
Fax: (416) 244-6543
Ontario March of Dimes
10 Overlea Boulevard
Toronto, Ontario
M4H 1A4
Tel: (416) 425-3463
Fax: (416) 425-1920
Page 31 of 34
Report No. B-3
Appendix A Page 29
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
19.0 APPENDIX C - OUTSIDE AGENCIES
Spina Bifida and Hydrocephalus
Association of Ontario
69 Yonge Street, Suite 500
Toronto, Ontairo
M5E 1K3
Tel: (416) 214-1056 or
1-800-387-1575
Fax: (416) 214-1446
Multiple Disabilities
Easter Seal Society
1185 Eglinton Avenue East,
Suite 800
Toronto, Ontario
M3C 3C6
Tel: (416) 421-8377
Fax: (416) 696-1035
Ontario Association of Children’s
Rehabilitation Services
350 Rumsey Road
Toronto, Ontario
M4G 1R8
Tel: (416) 424-3864
Fax: (416) 467-7083
Ontario Brain Injury Association
Executive Director
P.O. Box 2338
St. Catharines, Ontario
L2R 7R9
Tel: (905) 641-8877 or
1-800-263-5404
Fax: (905) 641-0323
Spina Bifida and Hydrocephalus
Association of Ontario
69 Yonge Street, Suite 500
Toronto, Ontario
M5E 1K3
Tel: (416) 214-1056 or
1-800-387-1575
Fax: (416) 214-1446
Students / Youth
Council for Exceptional Children
Ontario Federation of Chapters
President
480 Mary Street
Pembroke, Ontario
K8A 5W9
Tel: (613) 735-0151 (Bus);
(613) 732-9336 (Res);
Fax (613) 732-1898
Fédération de la jeunesse francoontarienne
839, rue Quinlan
Ottawa, Ontario
K1G 1R8
Tel: (613) 260-8055
Fax: (613) 260-5346
National Educational Association of
Disabled Students
Unicentre, Room 426
Carleton University
Ottawa, Ontario
K1S 5B6
Tel: (613) 526-8008
Fax: (613) 520-3704
Ontario Catholic Student Council
Federation
4001 Don Mills Road, Unit 139
North York, Ontario
M2H 3J8
Tel: (416) 499-8547
Ontario Secondary School Students’
Association
507 Gibson Street
P.O. Box 1979
Walkerton, Ontario
N0G 2V0
Tel: (519) 881-2541
Medical
The College of Family Physicians of
Canada
2630 Skymark Avenue
Mississauga, Ontario
L4W 5A4
Tel: (905) 629-0900
Fax: (905) 629-0893
Psychology
Ontario Psychological Association
730 Yonge Street, Suite 221
Toronto, Ontario
M4Y 2B7
Tel: (416) 961-5552
Fax: (416) 961-5516
Social Work
Ontario Association of Social Workers
410 Jarvis Street
Toronto, Ontario
M4Y 2G6
Tel: (416) 923-4848
Fax: (416) 923-5279
Speech and Language Pathology
Ontario Association of Speech-Language
Pathologists and Audiologists (OASLA)
410 Jarvis Street
Toronto, Ontario
M4Y 2G6
Tel: (416) 92l0-3676
Fax: (416) 920-6214
Educational Assistants
Canadian Union of Public Employees,
Ontario Division
305 Milner Avenue, Suite 902
Scarborough, Ontario
M1B 3V4
Tel: (416) 299-9739
Fax: (416) 299-3480
Canadian Union of Public Employees,
Ontario Division
305 Milner Avenue, Suite 902
Scarborough, Ontario
M1B 3V4
Tel: (416) 299-9739
Fax: (416) 299-3480
Dufferin-Peel Educational Resource
Workers’ Association
5805 Whittle Road, Suite 106
Mississauga, Ontario
L4Z 2J1
Tel: (905) 501-1622
Fax: (905) 501-1623
Ontario Teachers’ Federation
1300 Yonge Street, Suite 200
Toronto, Ontario
M4T 1X3
Tel: (416) 966-3424
Fax: (416) 966-5450
Page 32 of 34
Report No. B-3
Appendix A Page 30
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
19.0 APPENDIX C - OUTSIDE AGENCIES
Ontario English Catholic Teachers’
Association
65 St. Clair Avenue East, Suite 400
Toronto, Ontario
M4T 2Y8
Tel: (416) 925-2493
Fax: (416) 925-7764
Council for Exceptional Children,
Ontario Federation
9 Eston Court
Richmond Hill, Ontario
L4C 8A6
Tel: (905) 884-7933 (Bus)
Fax: (905) 770-9377
Ontario Federation of Home and School
Associations
240 Bay Street, Suite 206
Toronto, Ontario
M5R 2A7
Tel: (416) 924-7491
Fax: (416) 924-5354
General
Ethno Racial People with Disabilities
Coalition of Ontario
2 Carlton Street, Suite 64
Toronto, Ontario
M5B 1J3
Tel: (416) 657-2211 or
1-888-988-3999
Provincial Parent Association Advisory
Committee on Special Education Advisory
Committee
12 Courtwood Place
Willowdale, Ontario
M2K 1Z9
Tel: (905) 221-6697
Fax: (05) 221-9371
The Canadian Council for Exceptional
Children
P.O. Box 56012, Fiesta Mall
Stoney Creek, Ontario
L8G 5C9
Tel: (905) 643-0451
Fax: (905) 643-8925
Centre for Integrated Education and
Community
24 Thome Crescent
Toronto, Ontario
M6H 2S5
Tel: (416) 658-5363
Fax: (416) 658-5067
Ontarians with Disabilities Issues
700 Bay Street, 10th Floor
Toronto, Ontario
M4G 2K1
Tel: (416) 326-0011
Fax: (416) 326-2546
Page 33 of 34
Report No. B-3
Appendix A Page 31
June 21, 2010
ANNUAL ACCESSIBILITY PLAN 2010-2011
20.0
GLOSSARY
TERM
DEFINITION
AAC
Accessibility Advisory Committee
AAP
Accessibility Advisory Plan
AODA
Accessibility for Ontarians with Disabilities Act (2005)
ASG
Administrative Support Group
CAVEAT
Canadians Against Violence Everywhere Advocating its Termination
CYC
Child / Youth Counsellor
FM
Frequency Modulation
HAPE
Hastings and Prince Edward
HPEDSB
Hastings and Prince Edward District School Board
IEP
Individual Educational Plan
ISEH
Interdepartmental Special Education Head (secondary)
ISRT
In School Resource Teacher (elementary)
ITS
Information Technology Services
IMD / IDD
Intellectual Mild Disability / Intellectual Developmental Disability
ODA
Ontarians with Disabilities Act, 2001
OPC
Ontario Principals Council
OPP
Ontario Provincial Police
OSSTF
Ontario Secondary School Teachers Federation
OTL
Occasional Teachers Local
PECI
Prince Edward Collegiate Institute
PRIM
Pre Referral Intervention Manual
SALEP
Supervised Alternative Learning for Excused Pupils
SEAC
Special Education Advisory Committee
UDL
Universal Design for Learning
TTY
Teletypewriter (can be used by deaf citizens with Bell Relay Service)
VIP
Very Important Person
VIQ
Volunteer Information Quinte
Page 34 of 34
Board Report No. B-4
Page 1
June 21, 2010
Decision X
To:
Information
The Chair and Members of the Hastings and Prince Edward District School Board
From: Harry Marissen, Chair, Operations and Finance Committee
Dave Rutherford, Superintendent, Business Services
Don Tregenza, Controller, Facility Services
Re:
Tender T-0910-009 - Interior Renovations to Susanna Moodie Elementary School
Purpose
To present the tender results for interior renovations to Susanna Moodie Elementary School.
Background
A request to enclose current open area classrooms at Susanna Moodie Elementary School to
consolidate space and create an enhanced learning environment has been considered by the
board for several years. The project was included on the building renewal project list for
completion this year. Working drawings were prepared by Colbourne & Kembel Architects and
issued for tender.
Current situation
The following valid tenders were received:
VENDOR
Highpoint Commercial
K. Knudsen Construction ltd.
Mirtren Contractors Ltd.
Tom Belch & Sons Building Contractors Ltd.
Wieger DeJong Construction Ltd.
TENDER PRICE
$246,000
$186,325
$212,000
$212,804
$194,000
Appendices
None
Recommendation
Moved:
Seconded:
T. Goodfellow
C. Cotton
That Hastings and Prince Edward District School Board award a tender in the
amount of $186,325 to K. Knudsen Construction Ltd. for interior renovations at
Susanna Moodie Elementary School as contained in the Operations and Finance
Committee public report no. B-2 dated June 14, 2010.
Respectfully submitted,
Harry Marissen
Chair, Operations and Finance Committee
Dave Rutherford
Superintendent, Business Services
Don Tregenza
Controller, Facility Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-5
Page 1
June 21, 2010
Decision X
To:
Information
The Chair and Members of the Hastings and Prince Edward District School Board
From: Harry Marissen, Chair, Operations and Finance Committee
Dave Rutherford, Superintendent, Business Services
Don Tregenza, Controller, Facility Services
Re:
Tender T-0910-015 - Massassaga-Rednersville Public School Septic System
Replacement
Purpose
To present tender results for the septic system replacement at Massassaga-Rednersville Public
School.
Background
Replacement of the septic system at Massassaga-Rednersville Public School is necessary due to
age and deteriorated condition. A replacement system has been designed and planned for
construction this summer. Funds were included in the building renewal budget.
Current situation
Tender opening was held June 3, 2010 at 3:00 P.M. Four contractors were invited to submit
tenders, however, only one tender was received. Under Section 4.13 of Procedure 505 –
Purchasing, where only one tender is received, a recommendation must be submitted to the
board. Tenders under $100,000 would not normally require a board recommendation.
VENDOR
Wemp & Smith Construction Ltd.
TENDER PRICE
$69,750
Appendices
None
Recommendation
Moved:
Seconded:
M. Walker
T. Goodfellow
That Hastings and Prince Edward District School Board award a tender in the
amount of $69,750 to Wemp & Smith Construction Ltd. for septic system
replacement at Massassaga-Rednersville Public School as contained in the
Operations and Finance Committee public report no B-3 dated June 14, 2010.
Respectfully submitted,
Harry Marissen
Chair, Operations and Finance Committee
Dave Rutherford
Superintendent, Business Services
Don Tregenza
Controller, Facility Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-6
Page 1
June 21, 2010
Decision X
To:
Information
The Chair and Members of the Hastings and Prince Edward District School Board
From: Harry Marissen, Chair, Operations and Finance Committee
Dave Rutherford, Superintendent, Business Services
Re:
Borrowing Resolution
Purpose
To approve a borrowing resolution in order to meet the 2010-2011 expenditures of the
board.
Background
From time to time the board finds it necessary to borrow funds to meet the current
expenditures of the board until the current revenues have been received. An operating line
of credit is established which states that the loan must not exceed a given limit at any time.
The limit is the estimated maximum borrowing the board may require at any one time.
Current situation
Based on an analysis of the 2009-2010 cash flow it is recommended that the borrowing limit
remain at $12,000,000 for the 2010-2011 fiscal year.
Appendices
Appendix A – Borrowing Resolution for the period commencing September 1, 2010 and
ending on August 31, 2011.
Recommendation
Moved:
Seconded:
C. Cotton
M. Walker
That Hastings and Prince Edward District School Board, in order to meet
current 2010-2011 expenditures, approve the attached resolution authorizing
the borrowing of a sum of up to twelve million dollars ($12,000,000)
outstanding at any one time as contained in the Operations and Finance
Committee public report no. B-4 dated June 14, 2010.
Respectfully submitted,
Harry Marissen
Chair, Operations and Finance Committee
Dave Rutherford
Superintendent, Business Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-6
Page 2
June 21, 2010
Appendix A
RESOLUTION AUTHORIZING THE BORROWING OF MONEY TO MEET CURRENT EXPENDITURES OF
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD (the [email protected])
A.
In accordance with Section 243 (1) of the Education Act (R.S.O. 1990) (the [email protected]), the board considers it
necessary to borrow the amount of up to $12,000,000 to meet, until current revenues are received, the
current expenditures of the Board for the period commencing on September 1, 2010 and ending on
August 31, 2011 (the [email protected]).
B.
Pursuant to subsection 243 (3) of the Act, the total amount borrowed pursuant to this resolution together
with the total of any similar borrowings is not to exceed the unreceived balance of the estimated
revenues of the Board for the period.
C.
The total amount previously borrowed by the Board pursuant to Section 243 that has not been repaid is
$ __Nil__.
D.
The amount borrowed for current expenditures is within the board=s Debt and Financial Obligation Limit
as established by the Ministry of Education and Training from time to time.
RESOLVED THAT:
1.
The Chairman or Vice-Chairman and the Treasurer are authorized on behalf of the board to borrow
from time to time by way of promissory note or bankers= acceptance from CANADIAN IMPERIAL BANK
OF COMMERCE ([email protected]) a sum or sums not exceeding in the aggregate of $12,000,000.00 to meet,
until current revenues are received, the current expenditures of the board for the period (including the
amounts required for the purposes mentioned in Section 243 (1) and 243 (2) of the Act) and to give to
CIBC promissory notes or bankers= acceptances, as the case may be, sealed with the corporate seal of
the board and signed by the Chairman or Vice Chairman and the Treasurer for the sums borrowed plus
interest at a rate to be agreed upon from time to time with CIBC;
2.
The interest charged, on all sums borrowed pursuant to this resolution plus any related charges, is not
to exceed the interest that would be payable at the prime lending rate of the chartered banks listed in
Schedule 1 of the Bank Act (Canada) on the date of borrowing;
3.
The Treasurer is authorized and directed to apply in payment of all sums borrowed plus interest, all of
the moneys collected or received in respect of the current revenues of the board;
4.
The Treasurer is authorized and directed to deliver to CIBC from time to time upon request a statement
showing (a) the total amount of unpaid previous borrowings of the board for current expenditures
together with debt charges, if any, and (b) the uncollected balance of the estimated revenues for the
current year or, where the estimates have not been adopted, the estimated revenues of the previous
year less any current revenue already collected.
We hereby certify that the foregoing is a true and complete copy of a resolution of the board in the
Province of Ontario, duly passed at a meeting of the board and that this resolution is in full force and
effect.
DATED this _____________ day of ________________, ________.
WITNESS the corporate seal
(Seal)
___________________________________
Chair
___________________________________
Secretary
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-7
Page 1
June 21, 2010
Decision X
To:
Information
The Chair and Members of the Hastings and Prince Edward District School Board
From: Harry Marissen, Chair, Operations and Finance Committee
Dave Rutherford, Superintendent, Business Services
Re:
Early Learning Extended Day Programs
Purpose
To affirm compliance with Ontario Regulation 225/10 – Extended Day Programs.
Background
The Full Day Early Learning Statue Law Amendment Act, 2010 received Royal Assent on
May 18, 2010. Two regulations have been issued under the Education Act, Ontario
Regulation 224/10 (Full Day Junior Kindergarten and Kindergarten) and Ontario Regulation
225/10 (Extended Day Programs). Regulation 224/10 outlines the schools for each board
that will operate full day Junior Kindergarten and Kindergarten in 2010-2011 (year one of
implementation). Those schools in Hastings and Prince Edward District School Board are:
College Street Public School, Deseronto Public School, Earl Prentice Public School, Madoc
Township Public School, North Trenton Public School, Queen Elizabeth Public School
(Trenton) and Queen Victoria School.
Regulation 225/10 deals with the duty to operate extended day programs, the viability of
extended day programs, third party delivery of before and after programs and extended day
fees. School boards are required to submit information and affirmations on these programs
before the last day of the 2009-2010 school year.
Current situation
A survey of parents was undertaken during Junior Kindergarten and Kindergarten
registration to determine interest in extended day programming at each of the seven year
one sites.. Working in conjunction with Algonquin and Lakeshore Catholic District School
Board and Limestone District School Board it was recommended that a two person staff
model be used to ensure student and staff safety. Based on Ministry of Education funding
guidelines for extended day programs this would require 20 or more pupils to create a viable
program.
Interest was minimal as board staff received interest from only ten families for all seven sites
resulting in the determination that the board could not run a viable program at any of the
sites. The low interest may be due to a number of factors including lack of information and
clarity on the provision of subsidies to parents and lack of information on the requirements
for a viable program creating uncertainty with parents.
The Ministry of Education requires affirmation from the board that operating all or part of an
extended day program would not be viable.
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-7
Page 2
June 21, 2010
Appendices
None
Recommendation
Moved:
Seconded:
T. Goodfellow
M. Walker
That Hastings and Prince Edward District School Board affirm with the Ministry
of Education that there are no viable extended day programs to be offered in
2010-2011 as contained in the Operations and Finance Committee public
session report no. B-5 dated June 14, 2010.
Respectfully submitted
Harry Marissen
Chair, Operations and Finance Committee
Dave Rutherford
Superintendent of Business Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-8
Page 1
June 21, 2010
Decision X
To:
Information
The Chair and Members of Hastings and Prince Edward District School Board
From: Monica Walker, Chair, Program and Human Resources Committee
June Rogers, Superintendent of Education, Special Education Services
Re:
Special Education Plan 2009-10
Purpose
To approve amendments to the Special Education Plan 2009-10.
Background
In compliance w ith the Ministry of Education policy document Standards for School Boards’ Special
Education Plans (2000) and Regulation 464/97, each board is required to “ maintain a special
education plan, to review it annually, to amend it to meet the current needs of its exceptional
students, and to submit any amendment(s) to the Minister for review ” . School boards are to consult
w ith their Special Education Advisory Committee (SEAC), and submit tw o copies of the approved
Special Education Plan to the Ministry District Office by July 31 of the current year. The Ministry of
Education provides feedback to school boards based on its most recent submission.
On April 19, 2010 the Ministry of Education, through the Deputy Minister of Education, released a
memorandum advising school boards that they were no longer required to submit a Special Education
Plan to the Ministry; however, boards were required to ensure that a report is available to the community
regarding the special education programs and services available to meet the needs of students in the
board. The Ministry of Education also enclosed a checklist which lists the components of a
comprehensive Special Education Report. Boards are required to submit a copy of the completed
checklist to identify the components in the Special Education Plan to the Ministry Regional Office by
September 1, 2010.
Current situation
Special Education staff reviewed the 2009-10 Special Education Plan to ensure that current programs
and services were reflected accurately. Amendments reflect minor changes. Revisions were presented to
the Special Education Advisory Committee (SEAC) at the regular meeting in May, and were approved by
the Committee on May 27, 2010.
Appendices
Appendix A - Amendments to the Special Education Plan 2009-10
Recommendation
Moved:
T. Goodfellow
Seconded:
M. Hall
That the Hastings and Prince Edw ard District School Board approve the amendments to the
Special Education Plan 2009-10 as contained in the Program and Human Resources
Committee public session Report No. B-1 dated June 14, 2010.
Respectfully submitted,
Monica Walker, Chair, Program and Human Resources Committee
June Rogers,
Superintendent of Education – Special Education Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-8
Page 2
June 21, 2010
Appendix A
Special Education Plan 2009 - 2010
Summary of Revisions
The following amendments are reflected in the Special Education Plan 2009-10. Amendments are
minimal. The Special Education Plan is in alignment with the System Strategic Plan 2005–2009,
Achievement in Motion and reflects the recommendations made in the Ministry documents Education for
All and Special Education Transformation.
2.4 IPRC (page18)
- included current year statistics
2008 - 2009 statistics:
2008-09
Elementary
Secondary
Total
B
CA
CH
CL
CS
CLD
IG
IMD
IDD
PD
PV
M
Total
145
86
14
139
6
242
7
215
169
16
4
91
1134
234
48
9
20
6
438
31
417
222
33
3
100
1561
379
134
23
159
12
680
38
632
391
49
7
191
2695
B
CA
CH
CL
CS
CLD
IG
IMD
IDD
PD
PV
M
Total
100
98
11
152
4
215
7
176
155
15
4
101
1038
232
59
12
21
4
416
22
385
210
31
5
108
1505
332
157
23
173
8
631
29
561
365
46
9
209
2543
2009 - 2010 statistics:
2009-10
Elementary
Secondary
Total
B - Behaviour
CA - Communication Autism
CH - Communication Hearing
CL - Communication Language
CS - Communication Speech
CLD - Communication Learning
Disability
IG - Intellectual Gifted
IMD - Intellectual Mild Disability
IDD - Intellectual Developmental
Disability
PD - Physical Disability
PV - Physical Blind
M - Multiple
Appeals
- inclusion of current year statistics
APPEALS 2008-09
APPEALS 2009-10
Elementary
1
1
Secondary
1
0
Total
2
1
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-8
Page 3
June 21, 2010
2.10
Provincial and Demonstration Schools in Ontario
- included current year statistics
2008 - 2009 statistics:
Sir James Whitney School for the
Deaf
27
Sagonaska
2
W. Ross MacDonald
4
Trillium Provincial School
0
2009 - 2010 statistics:
Sir James Whitney School for the
Deaf
26
Sagonaska
0
W. Ross MacDonald
3
Trillium Provincial School
0
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. C-1
Page 1
June 21, 2010
Decision
To:
Information
X
The Chair and Members of Hastings and Prince Edward District School Board
From: Kathy Soule, Director of Education and Secretary of the Board
Re:
Calendar of events
Purpose
To provide a list of upcoming meetings, conferences and conventions.
Board and Committee meetings
DATE
Tuesday, September 7
TIME
2:30 p.m.
Monday, September 13
7:00 p.m.
Monday, September 20
7:00 p.m.
Monday, September 27
6:00 p.m.
Monday, September 27
7:00 p.m.
Thursday, September 30
5:00 p.m.
EVENT
Executive Council Meeting
Operations & Finance Committee
Meeting
Program and Human Resources
Committee Meeting
Committee of the Whole Board
Meeting
Public Board Meeting
Special Education Advisory
Committee Meeting
LOCATION
Board Committee Room
Board Committee Room
Board Committee Room
Board Committee Room
Board Room
Board Committee Room
Conferences and Conventions
July 5 – 10, 2010 - Canadian School Boards’ Association Congress 2010 – St. John’s, Newfoundland.
System and School Events
DATE
Monday, June 21
Tuesday, June 22
TIME
4:00 p.m.
10:00 a.m.
EVENT
Adult Education Graduation
Volunteer Tea
Tuesday, June 22
7:00 p.m.
Wednesday, June 23
Wednesday, June 23
Wednesday, June 23
Wednesday, June 23
Thursday, June 24
7:00 p.m.
9:30 a.m.
5:00 p.m.
7:00 p.m.
7:00 p.m.
Grade 8 Graduation at Centennial
Secondary School
Parent Council Meeting
Terrific Kids Assembly
Grade 8 Graduation
Parent Council Meeting
Grade 8 Graduation
Thursday, June 24
6:00 p.m.
Grade 6 Graduation
Thursday, June 24
6:30 p.m.
Grade 8 Graduation
Thursday, June 24
6:30 p.m.
Grade 8 Graduation
Thursday, June 24
6:30 p.m.
Grade 8 Graduation
Thursday, June 24
7:00 p.m.
Grade 8 Graduation
Thursday, June 24
7:00 p.m.
Grade 8 Graduation
LOCATION
Quinte Secondary School
Queen Elizabeth School,
Picton
Harmony Public School
Kente Public School
Sophiasburgh Central School
Harry J. Clarke Public School
Kente Public School
Prince Charles Public School,
Trenton
V.P. Carswell Elementary
School
Susanna Moodie Elementary
School
Queen Elizabeth School
(Picton) at: Prince Edward
Collegiate Institute
Tweed-Hungerford Senior
School
Sir MacKenzie Bowell Public
School
Sophiasburgh Central School
Board Report No. C-1
Page 2
June 21, 2010
System and School Events
DATE
Thursday, June 24
TIME
5:00 p.m.
Friday, June 25
8:30 a.m.
EVENT
School Council sponsored Family
Barbeque
Terrific Kids Assembly
Monday, June 28
Monday, June 28
7:00 p.m.
10:30 a.m.
Grade 8 Graduation
Terrific Kids Assembly
Monday, June 28
7:00 p.m.
Grade 8 Graduation
Monday, June 28
7:00 p.m.
Grade 8 Celebration
Monday, June 28
11:00 a.m.
Monday, June 28
Monday, June 28
5:00 p.m.
9:30 a.m.
Staff Recognition Lunch in the Jr.
Cafeteria
Grade 8 Graduation
Grade 6 & 7 Awards Assembly
Tuesday, June 29
9:00 a.m.
Celebration Assembly
Tuesday, June 29
5:00 p.m.
Graduation Ceremonies
Tuesday, June 29
Tuesday, June 29
Tuesday, June 29
Tuesday, June 29
6:00 p.m.
6:00 p.m.
7:00 p.m.
7:00 p.m.
School Council Meeting
Graduation Ceremonies
Graduation Ceremonies
Graduation Ceremonies
Tuesday, June 29
7:00 p.m.
Graduation Ceremonies
Tuesday, June 29
Tuesday, June 29
7:00 p.m.
7:00 p.m.
Graduation Ceremonies
Graduation Ceremonies
Tuesday, June 29
Thursday, August 26
Friday, August 27
7:00 p.m.
8:30 a.m.
8:00 a.m.
Graduation Ceremonies
Director’s Meeting
Operational Workshop
LOCATION
Sir John A. MacDonald
School
Queen Elizabeth School –
(Picton)
Kente Public School
Tweed-Hungerford Senior
School
Bayside Public School at
Bayside Secondary School
North Hastings Senior
Elementary School
Prince Edward Collegiate
Institute
Marmora Senior School
Sir MacKenzie Bowell Public
School
Sir John A. MacDonald
School
Quinte Secondary School at
Maranatha Church
Bayside Public School
Centennial Secondary School
Bayside Secondary School
Centre Hastings Secondary
School
Moira Secondary School at
the Empire Theatre
North Hastings High School
Prince Edward Collegiate
Institute
Trenton High School
The Greek Hall
Banquet Centre
Please refer to the System Calendar of Events, school websites and newsletters for a complete listing of
school and system activities.
Respectfully submitted,
Kathy Soule
Director of Education and Secretary of the Board
Board Report No. C-2
Page 1
June 21, 2010
Decision
To:
Information X
The chair and members of Hastings and Prince Edward District School Board
From: Kathy Soule, Director of Education
Re:
Operational Review Report
Purpose
To provide a review of the Operational Review Report for Hastings and Prince Edward
District School Board.
Background
The Ministry of Education is focused on three key goals: improved levels of student
achievement, reducing the gaps in student achievement and increasing the level of
public confidence in the education system. As part of the plan to achieve these goals,
the Ministry has been conducting operational reviews of school boards in co-operation
with Deloitte Consulting Group. The objective of the operational reviews is to build
management capacity in the non-academic functions of the school boards. The reviews
focus on governance, financial management, human resource management and school
operations and assess each board’s level of adoption of leading business practices.
Current Situation
By the end of the 2008-2009 school year, 26 of the 72 district school boards had reviews
conducted under the first three waves of this initiative. Hastings and Prince Edward
District School Board was selected for review in Wave IV during 2009-2010. The
operational review was conducted over three days beginning February 1, 2010.
Prior to the on-site visit by ministry and consultant staff, administration was requested to
provide a board spectrum of documentation and information related to the areas of the
review. A summary of the pre-visit supporting documentation request is attached as
Appendix 2.
Once on site, each area was reviewed in more detail through comprehensive interviews
with staff and upon completion of the fieldwork, a verbal overview of key findings was
provided to senior staff and the chair of the board.
Results
The executive summary of the report is attached as Appendix 1 and the full report will be
published on the School Business Support Branch website once it has been translated
into French.
The review team found that the board has implemented many leading practices (of the
115 leading practices identified, the board has implemented 101). Noted strengths
included the board’s leadership on its strategic plan, succession and talent development,
performance evaluations and multi-year energy management.
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. C-2
Page 2
June 21, 2010
A particular highlight is in the area of “Governance and School Board Administration”
where Hastings and Prince Edward District School Board was informed it was the first
school board reviewed that did not have any recommendations for improvement in this
review area.
Next Steps
As a follow up to the review process and to promote continuous improvement, the review
team will revisit the board in 12 months to assess/update the status of the
recommendations identified in the report. Administration has already implemented some
of the recommendations, others are in the planning stage, and some will require further
analysis to determine their cost-effectiveness and ease of implementation.
Appendix
Appendix 1 – Operational Review Report – Executive Summary
Appendix 2 – Operational Review – supporting documentation request
Recommendation
For information only.
Respectfully submitted,
K. Soule
Director of Education
G:\FIS\Operational Reviews\Board Agenda\Operational Review to board - June 21-10.doc
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report C-2
Appendix 1 Page 1
June 21, 2010
Ministry of Education
Operational Review Report
Hastings and Prince Edward
District School Board
February 2010
February 2010
May 2010
Board Report C-2
Appendix 1 Page 2
June 21, 2010
Ministry of Education Operational Review Report
1. Executive Summary
This report details the findings and recommendations of the Operational Review of the
Hastings and Prince Edward District School Board (the school board) conducted by the
Operational Review Team composed of external consultants from Deloitte and Ministry
of Education staff. The Operational Review was conducted over three days beginning
February 1, 2010.
Introduction
The Ministry plans to perform Operational Reviews of the 72 district school boards
across the province. The initiative supports Ministry goals and will increase confidence in
public education. The Ministry’s goal is to enhance management capacity within school
boards by encouraging good stewardship of public resources and by the leveraging and
sharing of best practices. By identifying opportunities for continual improvement, school
board administration and operations will be aligned to support the government’s highest
priority: student achievement.
The Operational Review Team assessed the school board’s operations in four functional
areas: Governance and Board Administration; Human Resource Management and
School Staffing/Allocation; Financial Management; and School Operations and Facilities
Management. The purpose of this was to determine the extent to which the school board
has implemented the leading practices set out in the “Operational Review Guide for
Ontario School Boards”. The review also provides, where appropriate, recommendations
on opportunities for improvement. Appendix A provides an overview summary of the
Operational Review scope and methodology.
The review team found that the school board has implemented many leading practices.
Noted strengths include the school board’s leadership on its strategic plan, succession,
and talent development, performance evaluation, and multi-year energy management
plan. A summary of the findings and recommendations identified in each of the
functional areas reviewed follows. Details can be found in subsequent sections of the
report.
Governance and School Board Administration
The school board has adopted many leading practices in governance and school board
administration, including:
•
•
A governance model that clearly delineates the division of duties and
responsibilities between the Board and the Director of Education and supports an
effective working relationship.
Maintaining and communicating a strategic plan through their Achievement in
Motion (AIM) System Plan. This serves as the school board’s strategic plan as
well as its annual operating plan, as each goal sets targets for improvement and
covers areas such as human resources, financial services and facilities, and is
reported on regularly. The school board is currently renewing its five year
Strategic Plan for 2010-2015.
Hastings and Prince Edward District School Board
1
Board Report C-2
Appendix 1 Page 3
June 21, 2010
Ministry of Education Operational Review Report
•
•
A formal and well-developed Succession and Talent Development Plan has been
established.
A formal stakeholder and communications plan actively engages internal and
external stakeholders on a regular basis.
Recommendations: none
Human Resources Management and School Staffing/Allocation
The Human Resources (HR) department at the school board demonstrates a good level
of operational effectiveness overall. It has implemented many of the leading practices
including:
•
•
•
•
•
•
Clearly distinguishing its goals and priorities in an annual plan that aligns with the
organization’s overall strategic plan.
Helping staff understand HR policies and procedures, along with processes to
monitor compliance of policies.
Effective labour relations, including established policies and procedures to
minimize grievances.
Policies and procedures for employee evaluation, professional development and
discipline are in place.
Management of HR and Payroll Data is adequately controlled, tracked, and
reviewed.
Annual plans and processes for staff planning and allocation are maintained, and
adhere with Ministry and school board parameters.
The review team has recommended the school board expand its efforts in five HR areas.
While the school board has demonstrated a consistent process for recruitment, it should
develop a formal recruitment policy to enhance the process, and overcome current and
future challenges in recruitment. This policy would cover organizational objectives,
personnel policies of the organization and selected school boards/educational
organizations, preferred sources of recruitment, the needs of the organization,
recruitment costs, and financial implications. A formal recruitment policy will also ensure
that the school board meets its staff recruitment and retention goals.
The school board has implemented information systems to record and analyze trends in
absenteeism. It has dedicated resources to support attendance management, and has
implemented aspects of employee wellness programs and return-to-work initiatives.
They are, however, encouraged to develop a formal attendance management program.
Management reports that the school board’s insurance carrier’s policies and returns are
reviewed annually by the Superintendent of Financial and Facility Services. This
includes HR staff periodically reviewing the plan information provided by the insurance
company against newly signed collective agreements, to ensure that all plan changes
are properly communicated to the insurance company. However, the insurance carrier is
not audited periodically by a third-party. The school board is encouraged to build in this
process, to ensure accuracy and validity of claims paid.
The school board does not employ system-wide staff satisfaction surveys on a regular
basis. It does not conduct confidential staff satisfaction surveys or formal exit interviews.
Hastings and Prince Edward District School Board
2
Board Report C-2
Appendix 1 Page 4
June 21, 2010
Ministry of Education Operational Review Report
While it is noted that the school board operates within a small community and
experiences low turnover, practices such as staff surveys and exit interviews can provide
management with valuable input, for both professional development and policies
impacting future employee relations.
Recommendations:
• Management should develop a recruitment policy, and ensure it is reviewed
annually to align staff planning with student achievement.
•
Management should continue to develop a comprehensive attendance
management program, including policies and procedures to address specific
categories of absenteeism. This will provide management with a consistent and
structured approach to improve attendance across all employee groups.
•
Management should consider conducting compliance audits of the school
board’s insurance carrier, to ensure adherence to the benefit plans terms and
conditions. This will ensure accuracy and validity of claims paid.
•
Management should consider developing staff satisfaction surveys which would
include all employee groups. This would improve communication with staff, and
provide input for professional development plans and HR policy.
•
Management should consider developing a formal plan for conducting exit
interviews. These interviews would provide input for HR policy, as well as
process and program improvement.
Financial Management
The department produces a number of positive results, through the implementation of
these leading practices:
•
•
•
•
•
•
•
The department’s goals and priorities are documented in an annual plan, which
includes targets, timelines, and identified accountability.
Ongoing education regarding financial policy, supported by monitoring of
compliance of these policies.
The annual budget development process is transparent and clearly
communicated, incorporating input from key stakeholders including staff,
management, trustees and the community.
Adequate controls are in place for the management of school-based funds.
Controls are used to safeguard non-grant revenues, while ensuring the proper
reporting of revenues and expenditures from all sources.
Clearly articulated procurement policies and procedures that are periodically
reviewed and communicated to staff with purchasing authority. Staff monitor
compliance with purchasing policies.
Leadership in the use and development of group purchasing initiatives.
The school board has a process in place to identify significant risk during the budget
development process, and takes steps such as using budget hold backs in the spring to
reduce expenditure fluctuations. However, risks and contingencies have not been
captured in a separate document. The school board is encouraged to consolidate all key
Hastings and Prince Edward District School Board
3
Board Report C-2
Appendix 1 Page 5
June 21, 2010
Ministry of Education Operational Review Report
risks and mitigation strategies into a single risk plan. This will increase transparency, and
allow them to expand on their existing planning processes.
The school board currently has a process in place to provide management and
stakeholders with variance analysis and financial reporting. However, this process is not
integrated with the budget. The Human Resources and Information Systems (HRIS) and
payroll are managed through a specific software application, while different programs
are used for financial forecasting. The school board is currently considering
implementing a fully integrated financial system across departments, and is encouraged
to continue to do so.
The Operating and Finance Committee acts as the Audit Committee for the school
board, and oversees the annual external audit. It is recommended that the school board
establish a stand-alone audit committee, with external advisors to contribute to its
effectiveness.
The school board’s cash management process minimizes idle cash by monitoring daily
cash flows against forecasts, and uses surpluses for making short-term low risk
investments. The school board has not consolidated its banking, but is in the process of
encouraging individual schools to join its principle bank to help decrease banking costs,
increase interest revenue, and enhance internal controls.
It is recommended the school board consider implementing three-way matching to
increase oversight in the purchase to pay cycle. Management reported that they are
currently reviewing the impacts and benefits of including this functionality as part of their
new supply chain system implementation.
The school board does not currently use EFT for payments. Management recognizes
that additional EFT opportunities should be explored to maximize efficiency within the
Finance department.
Recommendations:
• The school board should consider consolidating key risks and mitigation
strategies into a single risk plan.
•
The school board should consider implementing a fully integrated financial
system across all departments.
•
Management and the board of trustees should consider establishing an audit
committee that includes external advisors.
•
Cash management activities should be consolidated with a single institution.
•
Management should perform a detailed review of the school board’s purchase-topayment cycle, and implement three-way matching.
•
Management should continue to explore additional Electronic Fund Transfers
(EFT) opportunities to maximize efficiencies.
Hastings and Prince Edward District School Board
4
Board Report C-2
Appendix 1 Page 6
June 21, 2010
Ministry of Education Operational Review Report
School Operations and Facilities Management
The Facilities Services department has adopted several of the leading practices in its
custodial and maintenance operations, including:
•
•
•
•
•
•
•
•
Cleaning standards across all facilities, including green clean targets, and an
allocation model that accounts for variable factors in facilities.
The development of an annual maintenance plan, including staff training.
Standardization of cleaning and maintenance supplies.
An automated work-order system that is evaluated by senior administration.
A long-standing energy management plan.
Development, implementation and monitoring of an occupational health and
safety plan, including a security plan.
On-going monitoring and maintenance of data supporting capital planning,
including using SFIS and ReCAPP methodology.
Cost effective practices in the design and use of facilities, project management
controls, and maintaining and updating lists of contractors and service providers.
Vendor billing is not currently consolidated from each utility. Management should
continue to consider requesting consolidated billing in an electronic format. This will help
support more efficient monitoring and accurate forecasting of energy consumption.
Although the school board develops an annual maintenance plan and uses SFIS to
determine some capital needs, it does not develop a multi-year capital plan approved by
the Board. The school board should develop a multi-year capital plan that includes the
related funding plan and has formal Board approval, to provide a long-term forecast of
planned capital planning.
Though efforts such as the school board’s energy management program indicate a
strong environmental focus, the school board should develop an overarching
environmental policy that addresses both environmental education and responsible
management.
Recommendations:
• Management should work with the utility companies to obtain consolidated billing
in an electronic format. This would support more efficient monitoring and
forecasting of energy consumption.
•
The school board is encouraged to develop an overarching environmental policy
that addresses both environmental education and responsible management.
•
The school board should develop an approved annual and multi-year capital plan
that includes the related funding plan.
Hastings and Prince Edward District School Board
5
Board Report C-2
Appendix 2 Page 1
June 21, 2010
Hastings and Prince Edward
District School Board
Supporting Documentation for
2009/10 Operational Review
January 2010
Board Report C-2
Appendix 2 Page 2
June 21, 2010
Table of Contents
Instructions for the Provision of Board Documentation ............................................ 3
1.
Governance and School Board Administration ................................................... 3
2.
Human Resource Management and School Staffing/Allocation ........................ 6
3.
Financial Management ........................................................................................... 8
4.
School Operations and Facilities Management ................................................. 11
2
Board Report C-2
Appendix 2 Page 3
June 21, 2010
Provision of Board Documentation
1. To respond to the information requests in the 2010 Operational Review, links
have been inserted into this document. In most cases these links are to either
documents on the district website or documents that are supportive evidence.
2. If you have any questions or require additional information, please contact:
Dave Rutherford, Superintendent of Financial and Facility Services
[email protected]
613.966.1170 ext. 2280
3
Board Report C-2
Appendix 2 Page 4
June 21, 2010
3. Governance and School Board Administration
Review Material Required
Development of the Board’s Strategic Direction and the Annual Board Improvement Plan
Provided?
(Yes/No)
Document(s)
Title
Yes
1.1
School Board Policy or document that delineates the roles and
responsibilities between trustees and the Director.
1_1_Governance_a
nd_School_Brd_Ad
ministration.pdf
1.2
The school board’s long range strategic plan (or goals).
Yes
1.3
Description of the process followed by the Board/senior
management to support the development of the long range
strategic plan and the annual operational plan. Include any
relevant supportive documents.
1_2_Governance_a
nd_School_Brd_Ad
ministration.pdf
1_1_Governance_a
nd_School_Brd_A
dministration.pdf
N/A
1.4
The school board’s approved annual goals and priorities for the
current year and prior year if there is no long range strategic plan
or this is done in addition to the long range plan.
Yes
1_5_Governance_a
nd_School_Brd_Ad
ministration.pdf
1.5
The school board’s annual operational plan (Board Improvement
Plan) for the current year or most recent year available that
identifies the goals, deliverables, performance measures,
timelines and assigned responsibilities.
Yes
1.6
A sample status report submitted to the Board that has been
approved by senior management indicating what the school
board has been accomplished against its annual goals/priorities
of the year just completed.
1_6_Governance
_and_School_Brd
_Administration.p
df
1.7
The Director’s Annual Report for the most recent year available.
Yes
Annual
2008
Annual
Report
Report
Provided?
(Yes/No)
Document(s)
Title
Yes
1.8
An Organization chart that highlights the senior management
level of the school board.
1_8_Governance_a
nd_School_Brd_Ad
ministration.pdf
Yes
1.9
List of all Board of Trustee committees, including adhoc
committees and a description of their mandate and membership
and normal meeting schedule (i.e. weekly, monthly, or quarterly.)
1_9_Governance_a
nd_School_Brd_Ad
ministration.pdf
Pre-visit Documents
Yes
Organizational Structure and Accountability
Pre-visit Documents
4
Board Report C-2
Appendix 2 Page 5
June 21, 2010
Yes
Committee
membership.xls
1.10
List of staff committees, including the committee’s mandate and
membership. Identify the name used to describe the school
board’s senior management committee and its members. This
would be the decision making body of the Director of Education,
Superintendents and perhaps other managers.
Yes
1.11
Board policies or procedures pertaining to the establishment and
composition of Board and staff committees.
1_11_Governance_
and_School_Brd_A
dministration.pdf
1.12
List of Trustees and their years on the Board.
Yes
1_12_Governance_
and_School_Brd_A
dministration.pdf
A description of how the agenda is set for the regular Board
meetings and who is involved.
Yes
1.13
Yes
1.14
Policy or practice followed by the Board to develop new policies
and to ensure that existing policies remain current through
regular review.
1.13 Agenda
Setting
1_41_Governance_
and_School_Brd_A
dministration.pdf
5
Board Report C-2
Appendix 2 Page 6
June 21, 2010
4. Human Resource Management and School
Staffing/Allocation
Review Material Required
Human Resource Organization
Pre-visit Documents
Provided?
(Yes/No)
Document(s)
Title
HR Department’s annual operating plan for the current and
previous year.
Yes
2.1 HR Annual
Operating Plan
2.2
The most recent report approved by the Board/senior
management that describes the department’s
accomplishments for the year against the department plan.
Yes
2.2 Report on
Accomplishments
2.3
An organization chart for the department./division.
Yes
2.3 HRSS
Organizational Chart
2.4
List of the titles of HR Department’s policies and
administrative procedures. (Do not provide copies of the
policies, if they are accessible on the school board’s
website.)
Yes
2.4 List of HR Admin.
Procedures
2.1
2.4 List of Health Safety
Procedures Guidelines
Human Resource Management
Pre-visit Documents
Provided?
(Yes/No)
Document(s) Title
Yes
2.5 Teacher Recruiting
2.5
Recruitment plan for teachers and a description of the
recruiting results (most current year). Please provide
description of the recruitment process and tools used by the
school board.
Yes
2.6
Hiring policies and procedures for teaching and non-teaching
staff.
2.6 Hiring Policies and
Procedures
Orientation package provided to new hires - teaching and
non-teaching staff.
Yes
2.7 Orientation Package
2.7
Yes
2.8
List of the Labour-Management Committee(s), including a
description of who participates and how often do they meet?
2.8 LabourManagement
Committees
Yes
2.9 Performance
Appraisal
2.9
A description of the school board’s approved employee
performance appraisal policies and procedures for all
employee groups including all management categories.
(please exclude New Teacher Induction Program and
experienced teachers).
6
Board Report C-2
Appendix 2 Page 7
June 21, 2010
Yes
2.10
School board’s progressive staff discipline policy and/or
procedure.
2.10 Progressive Staff
Discipline
Yes
2.11
Summary of attendance management program (stepped
plan) and/or procedures (for each staff category)
2.11 and 2.12
Attendance
Management
Yes
See above (combined)
2.12
A sample of an attendance management summary report for
each of the staff categories. (e.g., a report showing the total
days absent by staff group by major category of absence
(i.e., sick days, vacation days, etc) and related costs.)
N/A
2.13
The most recent report by an independent consultant of a
compliance audit of the school board’s employee benefits
plan.
Annual Professional Development Plans for each employee
group (include summary of the specific training
programs/seminars).
Yes
2.14
See:
1.5 Governance School
Board Administration
(Board Imp. Plan)
2.1 HR Annual
Operating Plan
Special Education Plan
(on Website) (section
2.12 of that plan)
School Staffing/ Allocation
Provided?
(Yes/No)
Document(s) Title
YES
Human Resource
Management and
School
Staffing_Allocatiion\2.15
links.doc
2.15
Current budget year’s staffing plan/allocation model including
information/data sources used to develop the staff
projections, who is involved, key dates, etc. (Do not provide
school by school staffing details or reports. If the
staffing plan is developed as part of the Finance or
Planning function, please provide the requested
document but indicate which departments are
responsible for staffing).
YES
See 2.15
2.16
Policy and/or procedure for allocating teaching and nonteaching staff.
YES
2.17
Most recent staff complement report provided to senior
management and/or the Board highlighting the different staff
groups (i.e., administration, teachers, support, custodial, etc.)
and comparing the actual staff complement to the approved
allocations.
Human Resource
Management and
School
Staffing_Allocatiion\2.17
links.doc
Most recent staff benchmarking reports that compares total
staffing and compensation costs to similar school boards.
N/A
Pre-visit Documents
2.18
7
Board Report C-2
Appendix 2 Page 8
June 21, 2010
3. Financial Management
Review Material Required
Finance Organization
Pre-visit Documents
3.1
Finance department’s annual operating plan for the current
and previous year.
Provided?
(Yes/No)
YES
Document(s) Title
Financial Services
Department Project Plan
2009-2010-revised
legal.pdf
For 08/09 – see 1.2
3.2
The most recent report approved by the Board/senior
management that describes the department’s
accomplishments for the year against the department plan.
YES
An organizational chart for the department/division.
YES
List of titles for all Finance department policies and
administrative procedures. (Do not provide copies of the
policies, if they are accessible on the school board’s
website.)
YES
3.3
3.4
2009-2010 –
see 3.1
2008-2009 –
see 1.6
Financial
organizationdescriptionchart.pdf
Link to 500
procedures
Link to Policy 17
- transportation
Budget Planning and Development
Provided?
(Yes/No)
Document(s) Title
Board or senior management approved Annual Budget
Planning Process including timelines and assigned
responsibilities.
YES
budget time
lines.pdf
A procedures document or guideline for the development of
enrolment and staffing forecast. (Please, indicate which
department has responsibility for each forecast.)
YES
See 2.15
Pre-visit Documents
3.5
3.6
ELM
PROJECTION
REQUEST
MEMO and
format.pdf
Enrolment
Collection
Instructions.pdf
Secondary Projected
enrolment request memo
and format
8
Board Report C-2
Appendix 2 Page 9
June 21, 2010
Final Board approved budget for the current year with
supporting documentation, such as assumptions used for
revenues and expenditures. Include summary briefing
presentations made to trustees as appropriate
YES
2009/10 Budget Input
Memo
2009/10 Budget
Overview
Budget committee
agendas
- April 20/09
- May 19/09
- May 25/09
3.7
Board Meeting
Agenda - June 15/09
Budget book 2009-10
YES
Budget Planning
and In Year Budget
Controls.pdf
Provided?
(Yes/No)
Document(s) Title
YES
Interim Financial
Report-January2010.pdf
The mandate and membership of the school board’s Audit
3.10 Committee, with clarification of whether or not it is a stand
alone committee of the Board.
YES
Board Policy No.
11C
The mandate of the Internal Audit function and a job
3.11
description for the internal auditor.
YES
3.11 links.doc
The internal audit plan for the current year and a copy of the
3.12 latest internal audit report.
YES
1-Audit Schedule ver1 (2).pdf
External auditor’s annual management letters, with
3.13
management’s responses, issued for the past 3 years.
YES
Procedure used to identify budget risks and the in-year
controls to avoid over-spending.
3.8
Financial Reporting and Analysis
Pre-visit Documents
3.9
The latest interim financial report for the current fiscal year (or
the previous fiscal year) that was approved by senior
management and the Board.
Bayside Public Reporting letter.pdf
Auditor
Recommendations.pdf
9
Board Report C-2
Appendix 2 Page 10
June 21, 2010
Treasury Management
Pre-visit Documents
Capital financing forecast for the existing approved capital
3.14 program and existing outstanding debt. Please provide a
copy of the “capital liquidity template.
Procurement
Pre-visit Documents
The school board’s purchasing code of ethics, purchasing
policy and related purchasing procedures and/or guidelines.
3.15
(Do not provide copies of the policies, if they are
accessible on the school board’s website.)
A list of the different consortia including a general description
of the goods and services (i.e., purchasing, energy, supplies,
3.16
photocopiers, etc.) that the board uses. Do not include
transportation related material.
Energy and/or “Green” procurement policies and procedures
if separate from the purchasing policy.
3.17
Provided?
(Yes/No)
Document(s) Title
YES
Ministry Revised
Capital Liquidity
Template.pdf
Provided?
(Yes/No)
Document(s) Title
YES
DRAFT Procedure
No. 505
YES
Purchasing Consortia list January
2010.pdf
NO
See 3.15
See 3.16
10
Board Report C-2
Appendix 2 Page 11
June 21, 2010
4.
School Operations and Facilities Management
Review Material Required
Operations and Facilities Organization
Pre-visit Documents
Facilities department’s annual
4.1 operating plan for the current year and
previous year.
The annual report that the Facilities
department submits to senior
management and/or the Board that
4.2
describes the department’s
accomplishments for the year against
the original annual operating plan.
An organizational chart for the
4.3
department/division.
List of titles for all Facilities department
policies and related operating
4.4 procedures. (Do not provide copies of
the policies, if they are accessible on
the school board’s website.)
Custodial and Maintenance Operations
Provided?
(Yes/No)
Document(s) Title
YES
See 3.1
YES
See 3.1 link to system plan
YES
FACILITY SERVICES organization.pdf
YES
See 3.1 and
4.4 text.pdf
Provided?
(Yes/No)
Document(s) Title
Pre-visit Documents
YES
Annual facility maintenance and
renewal plans (current year only).
4.5
Provide a copy of the multi year Plan, if
one is produced.
YES
The school board’s or department’s
approved cleaning standards and the
4.6
annual report, if applicable, on the
achievement of those standards.
YES
A list of specific training programs
provided to custodial and maintenance
staff in the preceding year and the
4.7
training Plan for the current year. (If not
provided under the HR department
request 2.14 above)
BuildingRenewalProjects2008_2009.pdf
Phase 2 cost to date.PDF
4.6 links.pdf
4.7 text.pdf
11
Board Report C-2
Appendix 2 Page 12
June 21, 2010
Energy Management
Pre-visit Documents
Board or senior management approved
4.8 multi year Energy Conservation
Strategy/Plan for the current year.
Annual report on what achievement
was made against the Plan.
4.9
Provided?
(Yes/No)
Document(s) Title
YES
4.8 links.pdf
YES
4.9 links.pdf
Provided?
(Yes/No)
Document(s) Title
YES
4.10 links.pdf
Health, Safety & Security
Pre-visit Documents
Procedure for monitoring adherence to
school board policies such as Health,
Safety and Security, Water. Provide an
4.10
example of an annual or periodic report
issued relating to the monitoring of
policies.
Capital Plans, Policies, and Procedures
Provided? (Y Document(s) Title
Pre-visit Documents
Current multi year capital plan. This
should be the Ten year Capital Plan as
4.11 submitted to the Ministry. Electronic
version or reference to web site. Do
not copy.
The Board approved “annual” capital
plan if different from the multi year
4.12
plan.
4.11 links.pdf
YES
Refer to item 4.11 and:
YES
https://sfis.edu.gov.on.ca/
Construction Management
Provided? (Y Document(s) Title
Pre-visit Documents
The latest report to senior management
and/or the Board on actual versus
4.13
budgeted costs for capital and renewal
projects.
YES
4.13 links.pdf
12
C
Report No. C-1
Report No. C-3
Page 1
June 21, 2010
Decision
Information
To:
The Chair and Members of Hastings and Prince Edward District School Board
From:
Dave Rutherford, Superintendent of Business Services
Re:
Sharing Facilities with Community Partners
X
Purpose
To provide information to trustees and community partners regarding facility partnerships.
Background
Collaborative and cooperative partnerships are part of the foundation of a strong, vibrant and
sustainable publicly funded education system. In February 2010 the Ministry of Education introduced a
new Facility Partnerships Guideline, encouraging school boards to work with community partners in
order to share facilities to the benefit of the board, students and the community, and to optimize the use
of public assets owned by the board.
The intention of the Guideline is to assist boards in establishing more facility partnerships, specifically
during schools hours, in new and existing facilities where students are being taught. School boards will
determine which facilities are suitable and not suitable for partnerships, which entities are suitable and
not suitable for facility partners and when to enter into a partnership.
Current situation
In accordance with the Ministry’s direction, Procedure 570: Facility Partnerships has been developed.
The board’s primary responsibility is to support student achievement and ensure that the health and
safety of students is protected. Partnerships must be appropriate for the school setting and provide
services for students, families and the broader community. Procedure 570 outlines the principles and
criteria regarding the eligibility of partnerships and describes:
• how available space will be selected;
• which entities will be selected for notification;
• how potential partners will be notified of available space and construction plans; and
• how entities will be selected for partnership.
A public meeting will be held once a year, or as required, in order to exchange information with
interested community partners regarding available space and/or co-building projects and community
needs. Information regarding the public meeting and a list of available space and/or co-building
opportunities will be posted on the board website and distributed to entities on the notification list.
Successful partners will enter into a contractual agreement with the board and fees will be charged on a
cost recovery basis. The board will continue to declare space surplus where appropriate and continue to
comply with Ontario Regulation 444/98.
Appendices
• Administrative Procedure 570: Facility Partnerships
Respectfully submitted,
Dave Rutherford
Superintendent of Business Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
PROCEDURE 570
Adopted
Last Revised
Review Date
May 31, 2010
May 31, 2010
May 31, 2015
FACILITY PARTNERSHIPS
1.
PURPOSE
Cooperative and collaborative partnerships are part of the foundation of a strong, vibrant and
sustainable public education system. Partnerships can strengthen the role of the schools in
communities, provide a place for programs and facilitate the coordination of, and improved access
to, services for students and the broader community.
The following procedure provides board expectations and guidelines for establishing facility
partnerships with community partners specifically in new and existing facilities where students are
taught.
2.0 DEFINITIONS
Facility: school or administration building owned and operated by the board.
Partner: Entities expressing interest in participating in a facility use partnership agreement deemed
eligible by the Board.
Partnership: co-operative relationship and joint venture in which partners share values, objectives
and facility resources.
Entity: businesses, associations, private or public sector organization or institution expressing
interest in becoming an eligible partner.
Facility Partnership Agreement: legal, contractual agreement outlining expectations between the
board and the community entity.
Non-profit: entities which do not generate profit, or by the nature of their business functions on a
cost recovery basis
For-profit: organizations or commercial entities which by nature of their business generate a profit
for an individual, groups of individuals, or a corporation.
Co-building: cost sharing/ shared investment of capital building projects in a new school, an
addition or a major renovation project to provide services and programs for children, families and
the broader community.
Surplus space: space or facility no longer required at present or in the long-term for board
purposes that may be leased, sold or otherwise disposed of as further defined in Ontario Regulation
444/98.
Unused space: unoccupied and/or underutilized space in an operating facility that has not been
declared surplus to the board.
Hastings and Prince Edward District School Board
Administrative Procedures Manual
Page 1 of 4
Facility Partnerships
3.
Administrative Procedure 570
GUIDING PRINCIPLES
3.1
The board is committed to working with community partners in order to share facilities to the
benefit of the board, students and the community, and to optimize the use of schools and
facilities owned by the board.
3.2
The board’s primary responsibility is to support student achievement and ensure that the
health and safety of students is protected.
3.3
Partnerships will be transparent, sustainable and align with the board’s system plan.
3.4
Consideration will be given to partnerships that:
– maximize the use of space in board schools and facilities and reduce facility
operating costs;
– improve services and supports available for students;
– strengthen relationships between the board, community partners and the public; and
– provide a foundation for improved service delivery for communities.
3.5
No additional costs will be incurred by the board through facility partnerships.
3.6
Unused space being offered to partners by the board will follow the circulation process and
order of priority as outlined in Ontario Regulation 444/98.
3.7
Surplus space being offered for sale or lease by the board will continue to follow the
circulation process as outlined in Ontario Regulation 444/98.
4.0
OPPORTUNITIES FOR PARTNERSHIP
4.1
The board will identify through its capital planning process and review of school utilization,
possible facility partnerships considering the use of unoccupied space in schools, co-building
opportunities and significant renovation projects.
4.2
New schools, additions and significant renovations may be considered as co-building
opportunities for partnerships.
4.3
The board will evaluate each capital construction opportunity on a case by case basis to
determine whether a partnership may be appropriate and advantageous to the board. In turn,
community partners are encouraged to provide notification to the board when they have
plans or proposal to build their own facilities.
4.4
Factors that will be considered to determine which schools are suitable for a facility
partnership opportunity include, but are not limited to the following:
– facility has not been designated as surplus space as per Ontario Regulation
444/98;
– facility is not located in an area identified for an accommodation review within
the next three years;
– facilities with 60 percent utilization or less and/or have more than 200 unused
pupil places for the past two years;
– facilities that are projected to be 60% utilized or less and/or projected 200
unused pupils places for the next five years;
– facilities that have space available for self contained, exclusive and secure use
of the partners separate from the schools day to day operations;
– facilities that have space that is not required for board programming;
– future co-building opportunities known at the time;
– zoning and by-law restrictions; and
– other criteria as deemed appropriate.
Hastings and Prince Edward District School Board
Administrative Procedures Manual
Page 2 of 4
Facility Partnerships
Administrative Procedure 570
5.
NOTIFICATION PROCESS
5.1
Information regarding the intention to build new schools and to undertake significant
renovations and information regarding unused space in open and operating schools/
administrative buildings suitable for facility partnerships will be posted on the board website.
5.2
The following entities will be included on a Notification List:
– those listed in Ontario Regulation 444/98;
– childcare and other partners with existing agreements with the board; and
– other entities as requested.
Other entities interested in being added to the Notification List must contact the Director of
Education or designate.
5.3
A public meeting will be held annually or at other times determined by the Board, to discuss
potential facility partnership opportunities with the community. The public meeting may be
held as part of a regular Board Meeting.
5.4
Following the public meeting, an invitation to submit offers will be distributed to entities
included on the Notification List, advertised in the local media and posted on the board
website.
6.
SELECTION CRITERIA
6.1
The following criteria will be used to evaluate the suitability of partners and their proposals as
they relate to specific sites. The partnership must:
– not compromise the student achievement strategy of the board;
– not be a competing education interest to the board;
– protect the health and safety of students and staff;
– be appropriate for the school / board setting;
– not interfere with the school / board operation and activities;
– provide services for children, families and the broader community; and
– exist on a cost recovery basis to the board.
6.2
Partners must be willing to enter into a lease, shared-used or partnership agreement with the
board and agree to comply with board policies, procedures and protocol. Partners may be
asked to provide financial statements showing financial viability of their organization.
.
6.3
Partnership offers will be prioritized in the order listed on Ontario Regulation 444/98.
7.
AGREEMENTS
7.1
Successful partners will enter into a contractual agreement, lease or contract with the board.
The agreement will contain clauses regarding, but not limited to, the following:
– space allocated/use of premises;
– cost sharing;
– hours of operation;
– maintenance;
– improvements/alternations to the building;
– compliance with legislation;
– insurance/liability;
– environmental matters;
– term of the agreement or lease;
– circumstances in which the lease may be terminated by either party; and
– other clauses deemed applicable.
Hastings and Prince Edward District School Board
Administrative Procedures Manual
Page 3 of 4
Facility Partnerships
7.2
Administrative Procedure 570
Fees will be charged on a cost recovery basis and include operations, maintenance,
administration, property taxes, minor renovations and start up costs. Additional costs to
protect student safety, provide appropriate washroom facilities and otherwise to make the
space suitable for use by the partner will be considered by the board with costs borne by the
partner.
Legal References:
• Education Act:
Subsection 171 (1), paragraph 44
Subsection 171 (1, paragraph 48 and 49
Subsection 171.1 (2, paragraph 4
Section 183, 194 and 196
• Ontario Regulation 444/98 Disposition of Surplus Real Property
• Ministry of Education, Facility Partnership Guideline
District References:
•
Policy 1 – Board Mission and Goals
•
Policy 15 – Student Enrolment/School Capacity
•
Administrative Procedure 540 – Community Use of Schools
•
Administrative Procedure 550 – Building and Property Improvements and Major Capital Projects
•
Administrative Procedure 555 – Maximizing Use of School Space
•
Administrative Procedure 575 – Child Care Programs in Schools
•
Administrative Procedure 580 – Disposal of Real Property
Hastings and Prince Edward District School Board
Administrative Procedures Manual
Page 4 of 4
Board Report No. D-1
Page 1
June 21, 2010
OPSBA Election Results - Appointments for 2010-2011Term
Catherine Fife, President (Waterloo Region)
Lori Lukinuk, First Vice President (Lakehead)
Michael Barrett, Second Vice President (Durham)
Colleen Schenk, Past President (Avon Maitland)
REGION
REGIONAL
Regional Vice-Chair
(Alternate)
VICE PRESIDENT/CHAIR
NORTHERN
Graham Lidstone,
Algoma
Colleen Goupil,
Near North
POLICY DEVELOPMENT
Policy (Alternate)
WORK GROUP MEMBER
Sub-region West
George Saarinen, Lakehead
Sub-region East
Bob McEachren, Algoma
EDUCATION PROGRAM
Program (Alternate)
WORK GROUP MEMBER
Sub-region West
Judy Eluik, Rainy
River
Sub-region East
Ruth Ward, Rainbow
Sub-region West
Cecile Marcino, Keewatin Patricia
Sub-region West
Karen Wilson,
Lakehead
Riley Brockington,
Ottawa-Carleton
Ann Goodfellow, Limestone
Mary Hall, Hastings &Prince
Edward
Barb McLaren,
Limestone
Sub-region East
Tom Henderson, DSB Ontario N.E. Sub-region East
Linda Anne
Thompson, Near
North
EASTERN
Dave Shields, Renfrew
County
Carl Pitman,
Hastings & Prince
Edward
Elaine Crawford, Limestone
Pam Morse, Ottawa-Carleton
WESTERN
Julia Burgess,
Greater Essex County
David Goldsmith,
Lambton Kent
David Goldsmith, Lambton Kent Cheryl Lovell,
Greater Essex
Peggy Sattler, Thames Valley
County
Julia Burgess, Greater Essex
County
Jan Johnstone, Bluewater
Tina Trachsel,
Avon Maitland
CENTRAL
EAST
Cathy Abraham,
Kawartha Pine Ridge
Diane Firman,
Simcoe County
Louise Clodd, Trillium Lakelands Nancy Halbert,
Diane Firman, Simcoe County Simcoe County
Loralea Carruthers, York Region
Verna Shackleton, Kawartha Pine
Ridge
Nancy Halbert,
Simcoe County
CENTRAL
WEST
Mark Bailey,
Upper Grand
David Green,
Peel
Jessica Brennan, HamiltonWentworth
Don Vrooman, Halton
Philippa Ellis,
Halton
Judith Bishop, HamiltonWentworth
Kathi Smith, Waterloo County
Carol Ann Sloat,
Grand Erie
Linda Williams, Near North
Michael Brant,
Hastings & Prince
Edward
Marion Macdonald, Grand Erie
Howard Archibald,
DSB Ontario North
East
First Nations Council
BOD Director: Bruce Stonefish, Lambton Kent
Alternate Director: Grace Fox, Rainbow
School Authorities
BOD Director & Alternate to be determined.
June 8, 2010
Board Report No. D-2
Page 1
June 21, 2010
Board Report No. D-3
Page 1
June 21, 2010
Board Report No. D-3
Page 2
June 21, 2010
Board Report No. D-4
Page 1
June 21, 2010
Board Report No. D-4
Page 1
June 21, 2010
Board Report No. D-5
Page 1
June 21, 2010
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement